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HomeMy WebLinkAboutSeptember 7, 2016 COLUMBIAHEIGHTSPUBLICLIBRARY Approved 10/5/2016 BOARDOFTRUSTEES:MEETINGMINUTES th Wednesday,September7,2016 ThemeetingwascalledtoorderbyChairPatriciaSowadaat6:32p.m.Memberspresentwere:BarbaraTantanella, SteveSmith,PatriciaSowada,NancyHoium,CatherineVesley,andGaryPeterson.AlsopresentwasLibraryDirector ReneeDoughertyandRecordingSecretaryNickOlberding. TheMinutesoftheJuly13th,2016BoardMeetingwereapproved. TheBillListdatedJuly13,2016wasreviewed.Itwasmoved,seconded,andpassedthatthebillsbepaid. TheBillListdatedJuly27,2016wasreviewed.Itwasmoved,seconded,andpassedthatthebillsbepaid. TheBillListdatedAugust10,2016wasreviewed.Itwasmoved,seconded,andpassedthatthebillsbepaid. TheBillListdatedAugust24,2016wasreviewed.Itwasmoved,seconded,andpassedthatthebillsbepaid. TheAccountingSheetasofAugust2016wasreviewed,andapproved. DiscussiononwhatthequarterlyILSfeescover(approximately$3000/quarter).Theconclusionwasthat o itwasafairpriceforamaterialdelivery,ourpercentageoftheILStransactions,andtobeintegrated intotheirsystems. OldBusiness: ConstructionandMaintenance Thedentinthe/╙╜▄ŕʼnś■Areaceilinghasbeenfixed. o Doorshavebeenadjustedforthebuildingpressure. o Donorwalltobecompletedsoon. o InfoonthenewlibraryhasbeensubmittedtoLibraryJournalforpublishingintheiryearlyNew o Constructionsection. DiscussionaboutcontactingMNdotagainaboutgettinglibrarysignsonHwy65. o Discussionaboutthehighcostofelectricityfortheprevioustwomonths,andthattheconstruction o shouldbepartiallyliable,astheydidnotdoanoptimaljobprogrammingtheHVAC.Foramonththe CommunityRoomwassettoaround50degrees,andevencausedcondensationtoformonthelobby floor.Contributedtothe$4500energycostforthemonthofJuly.Stevehasexpertiseinthisfieldand Garywasgoingtolookintotheissue. AMH TheAutomatedMaterialsHandler(andoutdoorbookdrop)installationstartedtoday.Itwillcontinue o intotomorrow,andthentrainingwilleitherbetomorroworFriday. NewBusiness: EBookPlatforms OverdriveisbeingphasedoutandcancelledinmidOctober,andwewillbegoingsolelywithBiblioteca o CloudLibrary(formerly3M).Wehavehadbothplatformsuptillnow,buttherehasbeenoverlapof material,andhavewastedmoneyonduplicationofcontentonbothplatforms. th 87%ofcontentshouldbetransitionedoverbyOctober17,andthefollowing12%bytheendofthe o year;leaving1%thatwillnottransition. AmazonKindle(otherthannewerKindleFire)willnotbesupportedbyCloudLibrary(thatisadecision o byAmazon);accordingtoACLstatistics,itwillonlyaffect200users. WiththeCloudLibrary,wewillalsobeincludedintheConsortialELibraryfinancedbyMELSA. o SummerReadingProgram TheBoardwasimpressedbytheparticipationfromColumbiaAcademyandHighlandElementary(which o accountedforalmosthalfofthetotal). Alittledisappointedintheteenparticipation,butitisatrendacrossthecountrythatteenparticipation o intheseprogramsdeclineswithage. Goodturnoutwithteenvolunteers,whohelpedwiththeReadingProgramoverthesummer(withsign o ups,prizeentries,andgenerallykeepingtheparticipantsengaged). StaffHeadcount Overthelastmonth,andthemonthtocome,wewillbelosingfiveparttimePagestoschool,other o jobs,andrelocation. Wewouldliketohiremore,butanincreaseinthebasewageforthepositionmaybeneededtoraise o interestinthepositionandlongevityofemployment. HRisdoingmarketanalysistofindtheappropriatepay,andwillneedtofigureoutabalanceofpayvs. o headcountinordertostayundertheupcomingbudgetandprovideamplecapacity. HereatColumbiaHeightsthescaleforPagesis$10.21$12.01(itwasnotedthatRamsey/◘ĵ■ĊŦpay o scaleis$12$18forthisposition). ItemsfromtheFloor: YouthReadDown RequesttoauthorizeYouthReadDownfor2017(monthsofJanuary,June,July,andOctober) o YoungAdultsandChildrenareabletodevotetimetoreadwithinthelibrarybuilding(duringthese o months)inreturnforwaivinglibraryfines.Readingforfifteenminutesearns$1offoffines. Onlynontaxablefineseligible(eg.latefees) o Cannotbuildacreditontheiraccount,orusetopayoffother♫ś◘♫▄śfines o Approved o AmericanFlagfortheCommunityRoom.Wewillbebringingtheflagandstandoverfromtheoldlibrary. SpaghettiDinner WillbeheldnextWednesdayfrom4:307pmatMurzynHall. o Ticketswillonlybesoldatthedoor. o Therebeingnofurtherbusiness,themeetingwasadjournedat7:25p.m.byPatriciaSowada,andseconded. Respectfullysubmitted, NicholasP.Olberding RecordingSecretary,LibraryBoardofTrustees TheCityofColumbiaHeightsdoesnotdiscriminateonthebasisofdisabilityintheadmissionoraccessto,ortreatmentor employmentin,itsservices,programs,oractivities.Uponrequest,accommodationwillbeprovidedtoallowindividualswith disabilitiestoparticipateinallCityofColumbiaHeightsservices,programs,andactivities.