HomeMy WebLinkAboutSeptember 7, 2016
COLUMBIAHEIGHTSPUBLICLIBRARY Approved
10/5/2016
BOARDOFTRUSTEES:MEETINGMINUTES
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Wednesday,September7,2016
ThemeetingwascalledtoorderbyChairPatriciaSowadaat6:32p.m.Memberspresentwere:BarbaraTantanella,
SteveSmith,PatriciaSowada,NancyHoium,CatherineVesley,andGaryPeterson.AlsopresentwasLibraryDirector
ReneeDoughertyandRecordingSecretaryNickOlberding.
TheMinutesoftheJuly13th,2016BoardMeetingwereapproved.
TheBillListdatedJuly13,2016wasreviewed.Itwasmoved,seconded,andpassedthatthebillsbepaid.
TheBillListdatedJuly27,2016wasreviewed.Itwasmoved,seconded,andpassedthatthebillsbepaid.
TheBillListdatedAugust10,2016wasreviewed.Itwasmoved,seconded,andpassedthatthebillsbepaid.
TheBillListdatedAugust24,2016wasreviewed.Itwasmoved,seconded,andpassedthatthebillsbepaid.
TheAccountingSheetasofAugust2016wasreviewed,andapproved.
DiscussiononwhatthequarterlyILSfeescover(approximately$3000/quarter).Theconclusionwasthat
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itwasafairpriceforamaterialdelivery,ourpercentageoftheILStransactions,andtobeintegrated
intotheirsystems.
OldBusiness:
ConstructionandMaintenance
Thedentinthe/╙╜▄ŕʼnś■Areaceilinghasbeenfixed.
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Doorshavebeenadjustedforthebuildingpressure.
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Donorwalltobecompletedsoon.
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InfoonthenewlibraryhasbeensubmittedtoLibraryJournalforpublishingintheiryearlyNew
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Constructionsection.
DiscussionaboutcontactingMNdotagainaboutgettinglibrarysignsonHwy65.
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Discussionaboutthehighcostofelectricityfortheprevioustwomonths,andthattheconstruction
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shouldbepartiallyliable,astheydidnotdoanoptimaljobprogrammingtheHVAC.Foramonththe
CommunityRoomwassettoaround50degrees,andevencausedcondensationtoformonthelobby
floor.Contributedtothe$4500energycostforthemonthofJuly.Stevehasexpertiseinthisfieldand
Garywasgoingtolookintotheissue.
AMH
TheAutomatedMaterialsHandler(andoutdoorbookdrop)installationstartedtoday.Itwillcontinue
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intotomorrow,andthentrainingwilleitherbetomorroworFriday.
NewBusiness:
EBookPlatforms
OverdriveisbeingphasedoutandcancelledinmidOctober,andwewillbegoingsolelywithBiblioteca
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CloudLibrary(formerly3M).Wehavehadbothplatformsuptillnow,buttherehasbeenoverlapof
material,andhavewastedmoneyonduplicationofcontentonbothplatforms.
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87%ofcontentshouldbetransitionedoverbyOctober17,andthefollowing12%bytheendofthe
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year;leaving1%thatwillnottransition.
AmazonKindle(otherthannewerKindleFire)willnotbesupportedbyCloudLibrary(thatisadecision
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byAmazon);accordingtoACLstatistics,itwillonlyaffect200users.
WiththeCloudLibrary,wewillalsobeincludedintheConsortialELibraryfinancedbyMELSA.
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SummerReadingProgram
TheBoardwasimpressedbytheparticipationfromColumbiaAcademyandHighlandElementary(which
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accountedforalmosthalfofthetotal).
Alittledisappointedintheteenparticipation,butitisatrendacrossthecountrythatteenparticipation
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intheseprogramsdeclineswithage.
Goodturnoutwithteenvolunteers,whohelpedwiththeReadingProgramoverthesummer(withsign
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ups,prizeentries,andgenerallykeepingtheparticipantsengaged).
StaffHeadcount
Overthelastmonth,andthemonthtocome,wewillbelosingfiveparttimePagestoschool,other
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jobs,andrelocation.
Wewouldliketohiremore,butanincreaseinthebasewageforthepositionmaybeneededtoraise
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interestinthepositionandlongevityofemployment.
HRisdoingmarketanalysistofindtheappropriatepay,andwillneedtofigureoutabalanceofpayvs.
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headcountinordertostayundertheupcomingbudgetandprovideamplecapacity.
HereatColumbiaHeightsthescaleforPagesis$10.21$12.01(itwasnotedthatRamsey/◘ĵ■ĊŦpay
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scaleis$12$18forthisposition).
ItemsfromtheFloor:
YouthReadDown
RequesttoauthorizeYouthReadDownfor2017(monthsofJanuary,June,July,andOctober)
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YoungAdultsandChildrenareabletodevotetimetoreadwithinthelibrarybuilding(duringthese
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months)inreturnforwaivinglibraryfines.Readingforfifteenminutesearns$1offoffines.
Onlynontaxablefineseligible(eg.latefees)
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Cannotbuildacreditontheiraccount,orusetopayoffother♫ś◘♫▄śfines
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Approved
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AmericanFlagfortheCommunityRoom.Wewillbebringingtheflagandstandoverfromtheoldlibrary.
SpaghettiDinner
WillbeheldnextWednesdayfrom4:307pmatMurzynHall.
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Ticketswillonlybesoldatthedoor.
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Therebeingnofurtherbusiness,themeetingwasadjournedat7:25p.m.byPatriciaSowada,andseconded.
Respectfullysubmitted,
NicholasP.Olberding
RecordingSecretary,LibraryBoardofTrustees
TheCityofColumbiaHeightsdoesnotdiscriminateonthebasisofdisabilityintheadmissionoraccessto,ortreatmentor
employmentin,itsservices,programs,oractivities.Uponrequest,accommodationwillbeprovidedtoallowindividualswith
disabilitiestoparticipateinallCityofColumbiaHeightsservices,programs,andactivities.