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HomeMy WebLinkAbout09-12-2016 CCPCH COLUMBIA HEIGHTS City of Columbia Heights 590 40`h Avenue NE, Columbia Heights, MN 55421 -3878 (763) 706 -3600 TDD (763) 706 -3692 Visit our website at: www.columbiaheightsmn.gov Mayor Gary L. Peterson Councilmembers Robert A. Williams Bruce Nowrocki Donna Schmitt John Murzyn, Jr. City Manager Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, September 12, 2016 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only.) CALL TO ORDER 2. ROLL CALL 3. INVOCATION- Invocation provided by Bob Lyndes, Crest View Senior Communities 4. PLEDGE OF ALLEGIANCE 5. ADDITIONS /DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS pg 4 A. Domestic Violence Awareness Month Proclamation 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of August 22, 2016 pg 5 B. Accept Board and Commission Meeting Minutes pg 15 MOTION: Move to accept the minutes of the Park & Recreation Commission meeting of June 1, 2016 MOTION: Move to accept the minutes of the EDA meeting of August 1, 2016 MOTION: Move to accept the minutes of the Planning & Zoning Commission meeting of July 5, 2016 MOTION: Move to accept the minutes of the Library Board meeting of July 13, 2016 City of Columbia Heights City Council Agenda September 12, 2016 Page 2 C. Second Reading of Ordinance No. 1633 Amending Chapter 3, Section 19 pertaining to pg 37 procedures for Ordinances MOTION: Move to waive the reading of the Ordinance No. 1633, there being ample copies available to the public. MOTION: Move to adopt Ordinance No.1633, being an ordinance amending Chapter 3, Section 19 pertaining to procedures for ordinances. pg 39 D. Public Hearing Request for the Hy -Vee TIF District MOTION: Move to waive the reading of Resolution 2016 -76, there being ample copies available to the public. MOTION: Move to adopt Resolution 2016 -76, a resolution calling for a public hearing by the City Council on the proposed modification of the downtown central business district (CBD) revitalization plan for the downtown CBD redevelopment project and the proposed establishment of the Hy -Vee TIF district. E. Approve Business License Applications pg 44 MOTION: Move to approve the items as listed on the business license agenda for September 12, 2016. F. Payment of Bills pg 46 MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 162585 through 162868 in the amount of $1,083,538.46. MOTION: Move to approve the Consent Agenda items. 8. PUBLIC HEARINGS pg 57 A. Resolution approving a Preliminary Plat for the property located at 4400 Stinson Blvd. NE. MOTION: Move to waive the reading of Resolution No. 2016 -75, there being ample copies available to the public. MOTION: Move to approve the Preliminary Plat and Waiver to Section 9.115 of City Code, for the property located at 4400 Stinson Boulevard NE. subject to certain conditions of approval. 9. ITEMS FOR CONSIDERATION pg 99 A. Other Ordinances and Resolutions a. Resolution 2016 -67 adopting a proposed budget for the year 2017, setting the proposed city levy, approving the HRA levy, approving a tax rate increase, and establishing a budget hearing date for property taxes payable in 2017. MOTION: Move to waive the reading of Resolution 2016 -67, there being ample copies available to the public. MOTION: Move to adopt Resolution 2016 -67, being a resolution adopting a proposed budget for the year 2017, setting the proposed city levy, approving the HRA levy, approving a tax rate increase, and establishing a budget hearing date for property taxes payable in 2017 of December 12, 2016, at approximately 7:00 p.m. in the city council chambers. B. Bid Considerations City of Columbia Heights City Council Agenda C. New Business and Reports 10. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 11. CITIZENS FORUM September 12, 2016 Page 3 At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his /her name and address for the record. 12. ADJOURNMENT zz'�Z�-�04 Walt Fehst, City Manager Proclamation October of 2016 is proclaimed as Domestic Violence Awareness Month WHEREAS, the community problem of domestic violence has become a critical public health and welfare concern in Anoka County; and WHEREAS, domestic violence is a crime, the commission of which will not be tolerated in Anoka County and perpetrators of said crime are subject to prosecution and conviction in accordance with the law; and WHEREAS, over thousands of women and children have and will continue to access assistance from Alexandra House, Inc., a domestic violence service provider; and WHEREAS, domestic violence will be eliminated through community partnerships of concerned individuals and organizations working together to prevent abuse while at the same time effecting social and legal change; and WHEREAS, October is National Domestic Violence Awareness Month; and WHEREAS, during National Domestic Violence Awareness Month, Anoka County organizations will inform area residents about domestic violence, its prevalence, consequences and what we, as a concerned community can do to eliminate its existence. NOW, THEREFORE, BE IT RESOLVED AND KNOWN TO ALL that The City of Columbia Heights proclaims October to be Domestic Violence Awareness Month on September 12, 2016 Gary L. Peterson, Mayor OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING AUGUST 22, 2016 The following are the minutes for the regular meeting of the City Council held at 7:00 PM on Monday August 22, 2016 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota 1. CALL TO ORDER Mayor Peterson called the meeting to order at 7:03 p.m. 2. ROLL CALL Present: Mayor Peterson, Councilmembers Nawrocki, Williams, Schmitt and Murzyn, Jr. Also Present: Kelli Bourgeois; Human Resource Director /Assistant to the City Manager, Jim Hoeft; City Attorney, Kevin Hansen; Public Works Director, Gary Gorman; Fire Chief, Joe Hogeboom; Community Development Director, Joe Kloiber; Finance Director and Katie Bruno; City Clerk /Council Secretary 3. INVOCATION Invocation provided by Dan Thompson, Heights Church 4. PLEDGE OF ALLEGIANCE 5. ADDITIONS /DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 1. Mayor Peterson announced item 71 is being removed. Items 7L and 9Ab will be amended. 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Constitution Week Proclamation Mayor Petersen read the Proclamation for Constitution Week. 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of August 8, 2016 MOTION: Move to approve the minutes of the City Council special meeting of August 12, 2016 MOTION: Move to approve the minutes of the City Council work session of August 1, 2016 B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the minutes of the Traffic Commission meeting of February 1, 2016 C. Second reading of Ordinance opting out of the requirements of MN Statutes, Section 462.3593. Councilmember Schmitt asked if the resident that was at the August 8th meeting has contacted City Hall regarding questions about the Statute. Director Hogeboom reported the resident has not contacted city staff. Councilmember Schmitt clarified that City Staff could adopt an Ordinance structured to address land use concerns in the future. City Council Minutes August 22, 2016 Page 2 of 10 MOTION: Waive the reading of Ordinance No 1632, there being ample copies available to the public. MOTION: Move to approve Ordinance No 1632, being an Ordinance opting out of the requirements of Minnesota Statutes, Section 462.3593, on second reading. D. Establish date for 2016 Public Special Assessment Levy Hearing for: Seal Coat, Street Rehabilitation, MSAS Mill & Overlay, Petition and Waiver, and Delinquent Accounts MOTION: Move to establish Monday, October 3, 2016 at 6:00 p.m. as the Public Special Assessment Levy Hearing for City Project #1501 - Zone 7B Street Seal Coat, to be held in the City Council Chambers. MOTION: Move to establish Monday, October 3, 2016 at 6:15 p.m. as the Public Special Assessment Levy Hearings for City Projects #1602 and #1607 - 2016 Street Rehabilitation, Zone 2 and Certify 2016 Petition and Waiver Assessments to be held in the City Council Chambers. MOTION: Move to establish Monday, October 3, 2016 at 6:45 p.m. as the Public Special Assessment Levy Hearing for City Project #1605 — State Aid Street Mill & Overlay, to be held in the City Council Chambers. MOTION: Move to establish Monday, October 3, 2016 at 7:00 p.m. as the Public Special Assessment Levy Hearing for City Project #1508 — State Aid Street Reconstruction, to be held in the City Council Chambers. MOTION: Move to establish Monday, October 3, 2016 at 7:15 p.m. as the Public Special Assessment Levy Hearing for Delinquent Accounts, to be held in the City Council Chambers. E. Final payment for Zone 7B and Zone 1 Crack Sealing Councilmember Schmitt requested an explanation for the $21,000 increase from the original estimate. Director of Public Works Kevin Hansen explained there were two contributing factors; an error in calculation, and in estimation. MOTION: Move to accept the work for 2016 Zone 7B and Zone 1 Crack Sealing, City Projects 1501 and 1601, and authorize final payment of $39,809.70 to American Pavement Solutions, Inc. of Green Bay, Wisconsin. F. Final Payment for Library Shelving Councilmember Nawrocki reported he had requested a detailed summary of the revenue and expenses of The new library. Finance Director Joe Kloiber stated he will provide a line item report. MOTION: Move to accept the work for Library Shelving, City Project 1410, and authorize final payment of $1,236.36 to Embury, Ltd. of Green Bay, Wisconsin. G. Keyes Park Master Plan MOTION: Move to accept the Master Plan as prepared by the firm of ISG, based upon a recommendation of the Park and Recreation Commission. H. Authorization for the disposal of Library Shelving MOTION: Authorize staff to dispose of the steel shelving at the former library site located at 820 40th Avenue. I. Resolution 2016 -73 changing the name of Circle Terrace Park To City of Peace Park. *Removed City Council Minutes August 22, 2016 Page 3 of 10 J. Accept change orders for Library Package CP -2, City Project No. 1410 Director Hansen gave a detailed reported on the change orders for each of the contractors, for both this item and item 7K. MOTION: Move to approve contract Change Order No. 7 for Library Bid Package CP -2, Project 1410, to Ebert Construction in the amount of $31,289.58 for a new contract amount of $5,238,096.63. MOTION: Move to approve contract Change Order No. 4 for Library Bid Package CP -2, Project 1410, to Cool Air Mechanical totaling $23,949 for a new contract amount of $982,194.00. MOTION: Move to approve contract Change Order No. 4 for Library Bid Package CP -2, Project 1410, to Peoples Electric totaling $5,996 for a new contract amount of $826,902.00. K. Change Order No. 3 for Library Bid Package CP -1 MOTION: Move to approve contract Change Order No. 3 for Library Bid Package CP -1, Project 1410, to Veit & Company in the amount of $27,046.45 for a new contract amount of $675,789.07. L. Authorization to purchase replacement playground equipment at Circle Terrace Park. Councilmember Schmitt questioned if a grant was applied for. Director Hansen reported grants had previously been available through the manufacturer (Game Time), currently there are not any available. MOTION: Move to authorize the purchase of replacement playground equipment in the amount of $24,980, plus shipping, from the Park Development Fund 412, and furthermore authorize the Mayor and City Manager to enter into an agreement for the same. M. First Reading of Ordinance No. 1633 Amending Chapter 3, Section 19 pertaining to procedures for Ordinances Councilmember Schmitt questioned why a definition for interim ordinances is not included. City Attorney James Hoeft explained that trying to define an interim ordinance could be counter - productive; explaining that an interim ordinance is not permanent. MOTION: Move to waive the reading of the Ordinance No. 1633, there being ample copies available to the public. MOTION: Move to adopt Ordinance No.1633, being an ordinance amending Chapter 3, Section 19 pertaining to procedures for ordinances. N. Consideration of approval of attached list of rental housing applications. MOTION: Move to approve the items listed for rental housing license applications for August 22, 2016, in that they have met the requirements of the Property Maintenance Code. O. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for August 22, 2016. P. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 162408 through162584 in the amount of $ 3,645,047.61. City Council Minutes August 22, 2016 Page 4 of 10 Motion by Councilmember Williams, seconded by Councilmember Murzyn, Jr. to approve the consent agenda. All Ayes, Motion Carried. 8. PUBLIC HEARINGS A. Adopt Resolution for Emergency Abatement Fire Chief Gary Gorman reported the building had been broken into, and required a contractor to come out and secure the building. Chief Gorman reported the City has done some additional clean -up including mowing and moving some equipment into the building. Community Development Joe Hogeboom reported the project is considered abandoned by the contractor and the Community Development Department will continue to monitor the property. Councilmember Williams suggested the City consider enacting an ordinance that would prevent this from happening again. City Attorney Hoeft explained the State Building Code addresses the time limitations on construction projects. Councilmember Murzyn, Jr. asked if a fine could be imposed when projects sit for a long period of time. Hoeft stated that would be something the Building Official could monitor. Motion by Councilmember Murzyn, Jr., seconded by Councilmember Nawrocki to close the public hearing and to waive the reading of Resolution Number 2016 -70, being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Murzyn, Jr., seconded by Councilmember Nawrocki to adopt Resolution Number 2016 -70, being declarations of nuisance and emergency abatement of violations within the City Council of the City of Columbia Heights regarding property 4001 University Avenue N.E. All Ayes, Motion Carried. B. Consideration of Declaration of a nuisance and abatement of violations within the City of Columbia Heights is requested regarding the properties at 4321 University Avenue NE and 1321 45th Ave NE for failure to meet the requirements of the Residential Maintenance Code. Fire Chief Gary Gorman reported the fence has fallen onto a clothesline at the property at 4321 University Ave. Also noted was the property is currently an unlicensed rental property, and it has been difficult to contact he owner. Fire Chief Gary Gorman reported the accessory structure at the back of the garage of the property at 132145h Ave NE is in disrepair, noting it is in the process of being repaired. Darryl Nestenia residing at 132145th Ave NE reported he is in the process of making the required repairs. Chief Gorman indicated the resident has been very cooperative, and will allow him the time necessary to make the repairs. Mr. Nestenia reported there is a possible drainage problem in front of his house, as there is often a large puddle. Public Works Director Kevin Hansen will follow up with the resident. A neighboring resident near 4315 University Ave reported this property has been problematic for many years. Issues include overgrown shrubs, fence, clothesline, long grass and weeds. The resident expressed concerns with their property values decreasing as a result of this property. Councilmember Nawrocki asked the City Attorney to indicate what is required to get the property cleaned up. City Attorney Hoeft explained the property is operating under the housing maintenance program, if the owner wants to rent the property, additional inspections would be required. Motion by Councilmember Murzyn, Jr., seconded by Councilmember Williams to close the public hearing and to waive the reading of Resolution Numbers 2016 -71 and 2016 -72, there being ample copies available to the public. All Ayes, Motion Carried. City Council Minutes August 22, 2016 Page 5 of 10 Motion by Councilmember Murzyn, Jr., seconded by Councilmember Nawrocki to adopt Resolution Numbers 2016 -71 and 2016 -72, being resolutions of the City Council of the City of Columbia Heights declaring the properties listed a nuisance and approving the abatement of violations from the properties pursuant to City Code section 8.206. All Ayes, Motion Carried. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions a. Consideration of Resolution No. 2016 -69 - Metropolitan Council Reform Measures. Community Development Director Joe Hogeboom explained that the Metropolitan Council governs regional planning for the seven - county Twin Cities Metropolitan Area. In May, Anoka County Board Chairperson Rhonda Sivarajah met with the City Council to request support of the Twin Cities' Local Government Coalition for Metropolitan Council Reform. In August, Metro Cities Executive Director Patricia Nauman and Minnesota Congressperson Carolyn Laine met with the City Council to discuss the issue of Metropolitan Council reform. Metro Cities supports reform measures that would stagger terms of Councilors, as well as enhancements to the Councilor nominating process. The majority of the City Council concurred with Metro Cities' position. Councilmember Williams indicated he agrees with the Anoka County proposal that would require elected officials to serve on the Metropolitan Council. Councilmember Schmitt indicated the proposed changes from Metro Cities are fewer than those proposed by Anoka County, and suggested that is a good starting point; as some reform is necessary. Motion by Councilmember Nawrocki, seconded by Councilmember Murzyn, Jr. to waive the reading of Resolution No. 2016 -69, there being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Nawrocki, seconded by Councilmember Schmitt to approve Resolution No. 2016 -69, being a Resolution supporting the proposed Metropolitan Council reform policies adopted by Metro Cities. 3 Ayes, 2 Nays, Motion Carried. Ayes; Peterson, Schmitt and Nawrocki. Nays; Williams and Murzyn, Jr. b. Official City Logos, Style Guide and Brand Amendment Community Development Director Joe Hogeboom reported that in April, 2015, the City Council adopted revised official logos, an official style guide and an official "brand" for the City of Columbia Heights. At the time of initial brand adoption, the City adopted the official tagline, "Rediscover the Heights ". While "Rediscover the Heights" is still a valid and useful tagline, in light of the recent designation as an All - America City, staff recommends incorporating the tagline "All America City" into our officially approved Logos and Style Guide document. A revised resolution was distributed, eliminating the "City of Peace" tagline. Director Hogeboom indicated the use of that tagline would likely be discussed at a future work session. Motion by Councilmember Nawrocki, seconded by Councilmember Schmitt to waive the reading of Resolution No. 2016 -74, there being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Nawrocki, seconded by Councilmember Schmitt to approve Resolution No. 2016 -74, being a Resolution amending Official Logos, Style Guide and Brand for the City to include the additional taglines of "Columbia Heights: All - America City ". All Ayes, Motion Carried. B. Bid Considerations C. New Business and Reports City Council Minutes August 22, 2016 Page 6 of 10 10. ADMINISTRATIVE REPORTS Councilmember Nawrocki reported he recently attended the League of Minnesota Cities Improving Fiscal Futures meeting; material from the meeting was distributed to the Council. Kelli Bourgeois, Human Resource Director /Assistant to the City Manager reported the Council would be receiving the 2017 City Manager's Budget message from the City Clerk at the end of the meeting, noting the materials would be available on the City's website in the coming days. An overview of the budget will be presented at the September 6th work session. Councilmember Nawrocki expressed disappointment that the City Manager did not let the Council know he would be out of town. Councilmember Nawrocki asked if the Human Resource Director /Assistant to the City Manager had an update regarding the house at 4816 Monroe. Ms. Bourgeois said she would look into it. Councilmember Nawrocki noted that all items have been addressed at the property at 1800 491h Ave. Councilmember Nawrocki questioned the availability of the weekly Greensheets. Ms. Bourgeois reported they are available to the public through the City's website. Councilmember Nawrocki indicated he is disappointed that the recent City Newsletter did not include detailed budget information as he requested. Councilmember Nawrocki requested clarification on a recent memo regarding the procedure for data requests. Ms. Bourgeois explained the email was to ensure that all data requests are handled through the City Clerk, with the exception of property owners inquiring on their own property. 11. CITIZENS FORUM Malcom Watson -1717 49th Ave NE asked what the proposed municipal tax change is for the 2017 budget. Councilmember Nawrocki indicated the council had not had the opportunity to review the budget. Mr. Watson indicated he was happy to see the recent development in the City, including the addition of the Hy -vee store and the rebuilding of White Castle. Mr. Watson suggested the City work to provide incentives to businesses to promote community growth. Harold Hoium asked for an update on the ordinances he requested at the previous council meeting relating to snow removal and storm clean -up. Mayor Peterson suggested it be reported the Public Works department. Mayor Peterson reminded residents to remember our servicemen and women, as well as our Police Officers and Firefighters. 12. ADJOURNMENT Meeting adjourned at 8:40 p.m. Respectively Submitted, Katie Bruno, Council Secretary /City Clerk 10 City Council Minutes August 22, 2016 Page 7 of 10 ORDINANCE NO. 1632 BEING AN ORDINANCE OPTING OUT OF THE REQUIREMENTS OF MINNESOTA STATUTES, SECTION 462.3593 Whereas, on May 12, 2016, Governor Dayton signed into law the creation and regulation of temporary family health care dwellings, codified at Minn. Stat. Section 462.3593, which permit and regulate temporary family health care dwellings, and; Whereas, subdivision 9 of Minn. Stat. Section 462.3593 allows cities to "opt out" of those regulations; The City of Columbia Heights does ordain: SECTION 1: Pursuant to authority granted by Minnesota Statutes, Section 462.3593, subdivision 9, the City of Columbia Heights opts -out of the requirements of Minnesota Statute, Section 462.3593, which defines and regulates Temporary Health Care Dwellings. SECTION 2: This Ordinance shall be in full force and effect immediately upon its passage and publication. ORDINANCE NO. 1633 BEING AN ORDINANCE AMENDING CHAPTER 3, SECTION 19 PROCEDURE ON ORDINANCES. The City of Columbia Heights does ordain: SECTION 1: Chapter 3, section 19 is amended as follows: Section 19. PROCEDURE ON ORDINANCES. "The enacting clause of all ordinances by the council shall be in the words, "The City of Columbia Heights does ordain," Every ordinance shall be presented in writing. Every ordinance, other emergency ordinances and interim ordinances, shall have two public readings in full, except that the reading may, by four - fifths (4/5) vote, be dispensed with, provided the printed text is made a part of the official minutes upon passage and at least three days shall elapse between the first and second readings thereof. Every ordinance appropriating money in excess of five hundred dollars, and every ordinance and resolution authorizing the making of any contract involving a liability on the part of the city in excess of five hundred dollars, shall remain on file in the office of the secretary of the council at least one week, and shall be published at least once in the official newspaper of the city or posted on official bulletin boards in the manner provided by this charter, before its final passage except in the case of emergency ordinances. (Election ballot question passed November 5, 2002) (Ordinance 1079, passed March 26, 1984) SECTION 2: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. RESOLUTION NO. 2016 -69 A resolution of the City Council for the City of Columbia Heights, Minnesota, Whereas, the Metropolitan Council (Met Council) has been the regional policy- making body, planning agency, and provider of essential services for the seven - county Twin Cities region for nearly 50 years, and; Whereas, a 17- member board appointed by the Governor guides the strategic growth of the metro area, adhering to the council's mission of fostering efficient growth for a prosperous region. Local officials and citizens share their expertise with the council by serving on key advisory committees, and; Whereas, Metro Cities represents the shared interests of cities in the metropolitan region at the Legislature and Metropolitan Council and has adopted the following policies on regional governance, and; it City Council Minutes August 22, 2016 Page 8 of 10 Whereas, Metro Cities supports the appointment of Metropolitan Council members by the Governor with four year, staggered terms for members. The appointment of the Metropolitan Council Chair should coincide with the term of the Governor, and; Whereas, Metro Cities supports a nominating committee process that maximizes participation and input by local officials and supports having a majority of local officials serve on the nominating committee to recommend Metropolitan Council members. Metro Cities supports a public and transparent process in the nominating process for recommending local officials to the Governor for appointment to the Metropolitan Council, and; Whereas, Metro Cities supports the appointment of Metropolitan Council members who have demonstrated the ability to work with cities in a collaborative manner and commit to meet with local government officials regularly, and who understand the diversity and the commonalities of the region, and the long -term implications of regional decision - making, and; Whereas, the City Council discussed and concurred with the policy on its August 1, 2016 Work Session meeting. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights hereby supports Metro Cities' policies on regional governance. RESOLUTION NO. 2016 -70 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving emergency abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Investors Group of Minnesota LLC (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 4001 University Avenue N.E. Columbia Heights, Minnesota. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights Makes the following: FINDINGS OF FACT 1. That on August 9, 2016 the Fire Department responded to a complaint at the address listed above. Inspectors noted that the structure was open and unsecured. 2. That on August 9, 2016 the Fire Chief ordered that Advance Companies secure the vacant structure. 3. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist and have been abated, to wit: A. Approve the emergency abatement of the hazardous situation located at 4001 University Avenue N.E. CONCLUSIONS OF COUNCIL 1. That the property located at 4001 University Avenue N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That the emergency abatement of the hazardous situation located at 4001 University Avenue N.E. is hereby approved. 12 City Council Minutes August 22, 2016 Page 9 of 10 ORDER OF COUNCIL 1. The property located at 4001 University Avenue N.E. constitutes a nuisance pursuant to City Code. RESOLUTION NO. 2016 -71 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Dereje Desta (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 4321 University Avenue N.E., Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on June 4, 2016. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 4. That on June 3, 2016, an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 5. That on July 6, 2016, inspectors re- inspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 6. That on July 22, 2016, inspectors re- inspected the property and found that violations remained uncorrected. 7. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Repair /replace /remove broken fence in rear. B. Repair /replace /remove broken clothesline in rear. 8. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 3. That the property located at 4321 University Avenue N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 4. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 5. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. RESOLUTION NO. 2016 -72 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Darrell Stonina (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 1321 45th Avenue N.E., Columbia Heights, Minnesota. 13 City Council Minutes August 22, 2016 Page 10 of 10 And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on August 4, 2016, 2016. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 9. That on June 30, 2016, an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 10. That on August 2, 2016, inspectors re- inspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 11. That on August 12, 2016, inspectors re- inspected the property and found that violations remained uncorrected. 12. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Repair, replace or remove accessory structure attached to back of garage. 13. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 6. That the property located at 132145 1h Avenue N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 7. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 8. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. RESOLUTION NO. 2016 -74 A resolution of the City Council for the City of Columbia Heights, Minnesota, Whereas, the Economic Development Authority (EDA) set a goal at its 2014 retreat to develop a brand for the City that builds upon its positive aspects and unique character, and; Whereas, the City Council officially adopted new Logos, Style Guide and Brand for the City via Resolution 2015 -33 on April 27, 2015, and; Whereas, the current official City tagline is "Rediscover the Heights ", and; Whereas, the additional official City tagline of "All-America City" is appropriate for use in certain official City applications. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights hereby amends the Official Logos, Style Guide and Brand of the City to include the "All-America City" official tagline. 14 CH COLUMBIA HEIGHTS Park & Recreation Commission Minutes of the Meeting Keyes Park June 1, 2016 David Payne called the meeting to order at 5:33 p.m. Roll Call Members present: Anne Carder, Sean Clerkin, Tom Greenhalgh, Kevin McDonald, David Payne, Marsha Stroik Staff present: Kevin Hansen, Public Works Director; Keith Windschitl, Recreation Director; Deanna Saefke, Commission Secretary; Gary Peterson, Mayor Approval Consent Agenda Motion by Clerkin, second by Stroik, to approve the consent agenda. Upon vote: All ayes. Motion Carried. Letters and Requests A. Letter of request for an open bar at a wedding reception on August 5, 2016 using staff approved bartenders. Saefke reported the client had their college graduation party at Murzyn Hall two years ago with an open bar and was a successful event. Windschitl stated the clients are asking for an open bar using staff approved bartenders. Motion by Clerkin, second by McDonald, to approve the open bar request for a wedding reception on August 5, 2016. Upon vote: All ayes. Motion Carried. Old Business A. Keyes Park Master Plan Hansen reported receiving comments on the Keyes Park Master Plan that closed on May 20. At the open house about fifteen people were in attendance. In addition to public meeting discussion staff received 5 comments, 2 phone calls, and 3 website comments. The majority of comments liked a combination of the plans that had been presented. The updated plan indicates 32 parking stalls, and will reorientate the two ballfields. Hansen reported one of the most consistent comments received was to have space to play soccer. The plan indicates some green space in response to other public comments for have an open area to use for other activities. Clerkin liked having more parking spaces located near the T -Ball fields. Another new aesthetic feature is the placement of a sort of drop -off area for vehicles. The storm water treatment is not shown with detail as it will all be done during design work. Landscaping will be integrated on all residential sides of the park so it will be very green towards the west end of the park. The playground will be around 5000 square feet. The plan shows the existing building with interior remodeling on the bathrooms and adding an attached picnic shelter. This current plan has around an Architect's Estimate of $800,000. Stroik asked if the restrooms inside the building would remain open at all times. Hansen replied the bathrooms would be unlocked with park reservations like the other parks. The two issues in the past with having restrooms open at all times were with vandalism and staffing for cleaning and policing at 15 City of Columbia Heights June 1, 2016 Park & Recreation Commission Minutes of the Meeting Page 2 closing of the parks. Carder asked if any satellite bathroom would be available. Hansen replied yes, that is the practice within all parks. This park would have a permanent fencing area for the satellite. Payne stated he does not like the talking trail in the middle of the two ball fields. He would like to see it brought back further to the beginning of the infield. It could be an issue with sledding. McDonald replied most fields do not have a bench in the middle of two fields either. Clerkin suggested stopping the trail at the tree line. Stroik stated that many people sliding down the hill can go as far as the cul de sac. Hansen replied that one change will be that most of the infield will be built up due to soil concerns and will be higher than what it is now. Payne really likes the new concept. Hansen asked Windschitl if the park works for athletic programs. Windschitl replied yes it looks good. He wanted to make sure there was enough parking and that the cars would be safe during ball games. The idea of a shelter off of the building is a good idea. He believes the public looks for a shelter with indoor bathrooms. Greenhalgh asked how long the park would be closed for. Hansen replied one full year. Motion by Clerkin, second by Greenhalgh, to recommend the final Keyes Park Master Plan to the City Council. Upon vote: All ayes. Motion Carried. New Business A. Renaming Circle Terrace Park to the City of Peace Park. Hansen indicated the Circle Terrace Park is represented as an extension of LaBelle Park and with the current expansion of that park area does it really fit within that system. It is appropriate to rename the larger park area. Funding was granted for the building in the amount of $234,000 for the building to be built and was awarded to the City. Peterson replied that it was part of the All American City application and it evolved within the discussion of the efforts to make positive changes in that neighborhood. Payne said it sounds good. Carder said it is a long name. Hansen indicated that the naming of a city park is required to go through the Park and Recreation Commission. Staff recommends naming the park the City of Peace Park. Clerkin asked if it had been discussed to keep with tradition and name the park after a Columbia Heights resident. Hansen replied this is somewhat of a nontraditional park in that it is in the middle of a residential neighborhood. Most of the smaller parks such as Gateway and Hilltop are not named after any families. Payne replied that was a good question. Motion by McDonald, second by Carder, to name the area on Circle Terrace the City of Peace Park. Upon vote: Carder— aye, Clerkin — opposed, Greenhalgh — aye, McDonald — aye, Payne — aye, Stroik - aye. Motion Carried. B. Review of City of Peace Park plans. Hansen indicated the city acquired three lots next to the Circle Terrace half basketball court and a few play pieces. With this enlargement there are options for integrating features such as a sport court with options to play four square, hopscotch, and would have a basketball hoop. A small playset would also be placed in the area. Former Commission Member Stan Hoium wanted to see a sport court in the park system. In previous discussion of this area Mayor Peterson shared that he would like take advantage of this beautiful area and to have an overlook at the park to see LaBelle Pond. Three spots would be available for off - street parking. The plan shows a building with a small open air shelter. The building will be designed separately. Hansen reported staff are suggesting to conduct the removals that are necessary of existing features and to authorize city staff to do as much work as they can on the site grading, installing the sport court and the play area. Carder asked what the building would be used for. Hansen replied it is has been proposed as a multipurpose building. It is for the immediate or local neighborhood to use as a meeting space, the police and school district would like to use it for an outreach facility, and the police would like to have a small station there for police presence. Greenhalgh asked why this park would be the only park with a basketball hoop. Staff indicated a basketball court is City of Columbia Heights June 1, 2016 Park & Recreation Commission Minutes of the Meeting Page 3 at Huset Park East. Carder indicated a basketball hoop would be beneficial in this area. Hansen replied when the master plan was created for LaBelle Park the basketball court at 41St was receiving multiple complaints from residents. During the discussion Stan Hoium wanted to see a basketball area remain at the Circle Terrace location if a shelter was put in place of the 41" basketball court. The master plan was approved by the Commission and that included the basketball hoop on Circle Terrace. Members recalled many complaints by the residents on 41St. Hansen replied that this is barely a half court size for basketball and is a sport court for other activities. Greenhalgh replied that he is in favor of having the basketball hoop. Payne asked if the desire for basketball is popular what would happen to those that want to use the court for other sport activities. Hansen replied that it promotes getting along with others that want to use the same feature and with various ages. Stroik asked if the money received was for the building itself. Hansen replied yes it was allocated for the building. He indicated the last estimate was for $90,000 contracted price and the 2016 budget has $70,000 for this area. Peterson indicated the Police Department has $80,000 earmarked for this project. Hansen stated the goal is to conduct as much of the work in -house and also install a sidewalk down to 401h. Windschitl asked how close the sport court is to the neighbor. Hansen replied about the same distance as the existing area. Peterson replied there have not been any complaints about the current basketball half court. Hansen reported Motion by Clerkin, second by Stroik, to proceed with the demolition to remove the existing equipment on Circle Terrace at the City of Peace Park, and to recommend to the City Council to authorize bids and the installation of the south court and play area of the City of Peace Park. Upon vote: All ayes. Motion Carried. Reports A. Recreation Director Windschitl reported the wood floors were buffed and refinished last week. The floor looks really good. The Red Cross blood drive is the first group in the hall. The Columbia Heights graduating seniors will have their all -night party on Friday inside Murzyn Hall. Windschitl thanked the Commission for attending the grand opening of the splash pad. It was well attended and the splash pad turned out good. B. Public Works Director /City Engineer Hansen reported after council approval for the work at the City of Peace Park staff will be busy with that project over the summer. Part time staff positions are about half way filled. Typically there are fifteen seasonal positions and are currently waiting for students to finish school before returning to work. He indicated there are more females returning this year and the whole group is hard working. C. Commission Members McDonald asked if the residents of Circle Terrace have been informed of the changes happening at the City of Peace Park. Hansen replied yes. Clerkin reported there are often users of Huset Park West that keep their cars parked on the path for the whole duration of their time at the park. Windschitl replied that is stated in the park policy that only city maintenance vehicles are allowed on the path. Hansen asked if this is mainly on the weekend. He indicated the best practice is to call the police when they see it. Hansen will send an email to the police department for notification to watch that type of usage as it does impede public use of bicycles and walking in the park. Payne agreed a police reminder would be nice before issuing a ticket right away. Payne adjourned the meeting at 7:02 p.m. Deanna Saefke, Recreation Clerk Typist II 17 ECONOMIC DEVELOPMENT AUTHORITY (EDA) MINUTES OF THE MEETING OF AUGUST 1, 2016 The meeting was called to order at 6:30 pm by Chair Gary Peterson Members Present: Donna Schmitt, John Murzyn, Marlaine Szurek„ Bruce Nawrocki , Bobby Williams, and Gary Peterson. Members Absent: Gerry Herringer Staff Present: Walt Fehst, Joseph Hogeboom, Keith Dahl, Joseph Kloiber, and Shelley Hanson. PLEDGE OF ALLEGIANCE - RECITED CONSENT ITEMS 1. Approve the Minutes from June 6, June 13, and July 21, 2016— 2. Approve the Financial Report and Payment of Bills for May and June 2016 on Resolution 2016 -18. Questions by Members: No questions or comments. Motion by Szurek , seconded by Nawrocki, to waive the reading of Resolution 2016 -18 there being an ample amount of copies available to the public. All ayes. MOTION PASSED. Motion by Szurek, seconded by Nawrocki , to approve the Minutes and Financial Report and Payment of Billsfor May and June as presented. All ayes. MOTIONPASSED. RESOLUTION NO. 2016-18 A Resolution of the Economic Development Authority of Columbia Heights, Minnesota, Approving the Financial Statements for Months of May and June, 2016 and the Payment of the Bills for the Months of May and June, 2016. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and 18 EDA Minutes Page 2 August 1, 2016 WHEREAS, the financial statements for the months of May and June, 2016 has been reviewed by the EDA Commission; and WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS, financials statements are held by the City's Finance Department in a method outlined by the State of Minnesota's Records Retention Schedule, NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia Heights Economic Development Authority. Passed this 1st day of August, 2016. Motion by: Szurek Seconded by: Nawrocki BUSINESS ITEM 1. Housing and Redevelopment Authority Levy Budget — Resolution 2016 -19 and 2. Economic Development Authority Levy Budget — Resolution 2016 -20 Hogeboom stated that the 2017 budget for all of the Community Development Division (Economic Development, Planning and Building Safety Departments). Although some of the Community Development Division's budget (Fund 201) is not controlled by the EDA, the EDA has historically reviewed and approved the entire Community Development Department budget. The budget ultimately must be approved by the City Council. The Economic Development Authority (EDA) portion of the budget is "Fund 204 ", and the attached resolutions serve as a recommendation to the City Council for levying both an EDA and HRA levy. The Department's operating budget is relatively straightforward due to the size of the department. `Y1 EDA Minutes Page 3 August 1, 2016 The 2016 budget includes an overall increase in EDA expenses due to a reallocation of the way in which salary expenses are charged between Fund 201 and Fund 204. The Associate Planner /Economic Development Manager and Secretary II — Permits and Licensing positions are no longer recognized in Fund 204, while 50% of the Director position is recognized in Fund 204, and 50% of the position is recognized in Fund 201. Due to the return of pre- recession workloads, the Secretary II — Community Development position has been budgeted to reflect full time working hours. Revenue is expected to increase in the EDA fund due to levy increases based on market value. Revenue is expected to increase in the Planning & Inspections fund due to anticipated increased permit, license and fee income. The complete Community Development Department budget will be distributed to the City Council later in 2016. Staff recommends approval of the Levies as presented. Questions /comments from members: Kloiber stated that the Resolutions are approving a 2017 Budget amount of $297,018 and a Levy amount of $84,000. Kloiber said this is the best time to bring up concerns, although the City Council members may also do so during the Budget Review this fall. Nawrocki asked how many people are currently employed in the Dept. now. Hogeboom stated that the staff consists of 6 people, plus one Intern at the present time. This returns staff to the same level it was at in 2009 before the recession. He explained that the Community Development Secretary is currently working %2 time in this Dept. and V2 time for Elections. By approving the proposed budget, this position would become a full time Community Development position beginning in January 2017. Nawrocki was opposed to making this position full time. He felt it should be kept part time as originally proposed and approved. Schmitt asked if a Building Inspection Intern would be needed next summer also, as that would impact the proposed budget decision. Hogeboom stated that would depend on the work load next summer. He explained that construction is busier in the summer months and planning tends to be busier in the winter months. Hogeboom told members that there are a significant amount of projects in the horizon. He said Hyvee officially made application for their Site Plan approval, the developer of the Stinson Blvd site is bringing revised plans to consider, White Castle is under construction, and the developer is still working on a plan for the 47th and Central Avenue site. These projects in addition to the Dominium project will keep staff busy for the next few years at least. 20 EDA Minutes Page 4 August 1, 2016 Members were very excited that Hyvee has finally submitted plans. Hogeboom said the initial plan indicates the grocery store, a restaurant with a bar, and possibly a medical clinic. The gas station component will be placed further up Central Avenue as this site will not accommodate it. He said they plan on terracing down the slope along Central Avenue to make it more gradual and more visible. The Site Plan will go before the Planning & Zoning Commission in September and the site work will start this fall. Motion by Williams, seconded by Szurek, to waive the reading of Resolutions 2016 -19 and 2016- 20, there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Williams, seconded by Szurek, to approve Resolution 2016 -19, Resolution Authorizing the Levy of a Special Benefit Leery pursuant to Minnesota Statutes, Section 469.033, Subdivision 6 and Approval of a Budget for Fiscal year 2017. Motion by Nawrocki, to amend the proposed budget to take out the Secretary Hposition. The motion died for lack of a second. Roll Call vote on the original motion: All ayes. MOTIONPASSED. Motion by Williams, seconded by Szurek, to approve Resolution 2016 -20, Resolution of the Economic Development Authority (EDA) in and for Columbia Heights Adopting the 2017 budget and setting the EDA Levy. Roll Call: All ayes. MOTIONPASSED. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 2016-19 AUTHORIZING THE LEVY OF A SPECIAL BENEFIT LEVY PURSUANT TO MINNESOTA STATUTES, SECTION 469.033, SUBDIVISION 6 AND APPROVAL OF A BUDGET FOR FISCAL YEAR 2017 WHEREAS, pursuant to Minnesota Statutes, Section 469.090 to 469.1081 ( "EDA Act ") the City of Columbia Heights ( "City ") created the Columbia Heights Economic Development Authority (the "EDA "); and WHEREAS, pursuant to City Resolution 2001 -62 and Ordinance No. 1442, the City Council granted to the EDA all powers and duties of a housing and redevelopment authority under the provisions of Minnesota Statutes, Sections 469.001 to 469.047 (the "HRA Act "), except certain powers that are allocated to the Housing and Redevelopment Authority in and for the City of Columbia Heights (the "HRA "); and 21 EDA Minutes Page 5 August 1, 2016 WHEREAS, Section 469.033, Subdivision 6, of the HRA Act permits the EDA and HRA, together, to levy and collect a special benefit levy of up to .0185 percent of taxable market value in the City upon all taxable real property within the City; and WHEREAS, the EDA desires to levy a special benefit levy in the amount of .0185 percent of taxable market value in the City; and WHEREAS, the EDA understands that the HRA does not expect to levy a special benefit tax for fiscal year 2017; and WHEREAS, the EDA has before it for its consideration a copy of a budget for its operations for the fiscal year 2017 and the amount of the levy for collection in fiscal year 2017 shall be based on this budget. NOW, THEREFORE, Be It Resolved by the Board of Commissioners of the Columbia Heights Economic Development Authority: 1. The budget of $297,018 for the operations of the EDA presented for consideration by the Board of Commissioners of the EDA is hereby in all respects approved. Such budget includes the amount the EDA requests (by separate resolution) to be levied by the City under Minnesota Statutes, Section 469.107, together with the amount to be levied hereunder by the EDA under Minnesota Statutes, Section 469.033, subdivision 6. 2. Staff of the EDA are hereby authorized and directed to file the budget with the City in accordance with Minnesota Statutes, Section 469.033, Subdivision 6. 3. There is hereby levied, subject to the approval of the City Council of the City, a special benefit levy pursuant to Minnesota Statutes, Section 469.033, Subdivision 6, in the amount of $209,468, which is .0185 percent of the market value in the City. 4. Staff of the EDA are hereby authorized and directed to seek the approval by resolution of the City Council of the City of the levy of special benefit taxes in 2017 and to take such other actions as are necessary to levy and certify such levy. Motion by: Second by: Motion passed this 1st day of August 2016. Attest by: Walter R. Fehst, Executive Director Gary L. Peterson, President `tea EDA Minutes Page 6 August 1, 2016 EDA RESOLUTION 2016 -20 RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR COLUMBIA HEIGHTS (EDA) ADOPTING THE 2017 BUDGET AND SETTING THE EDA LEVY. BE IT RESOLVED By the Columbia Heights Economic Development Authority (EDA) of Columbia Heights, Minnesota as follows: WHEREAS, the Columbia Heights City Council established the Columbia Heights Economic Development Authority January 8, 1996 pursuant to Minnesota Statutes 469.090 to 469.1081; and WHEREAS, the City Council has given to the EDA the responsibility for all development and redevelopment projects and programs; and WHEREAS, the EDA is authorized under State Statutes, Section 469.107 to levy a tax on its area of operation for the purposes authorized under State Statues 469.090 to 469.1081, subject to consent by the City Council. NOW, THEREFORE BE IT RESOLVED BY THE EDA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The EDA adopts and recommends to the City Council for approval a budget of $297,018 for year 2016. 2. The EDA adopts and recommends to the City Council for approval a levy of $84,000 for year 2016. The Executive Director is instructed to transmit a copy of this resolution to the City Manager and Finance Director /City Clerk of the City of Columbia Heights, Minnesota. APPROVED THIS 1St day of August 2016. MOTION BY: Williams SECONDED BY: Szurek Attest by: Walter R. Fehst, Executive Director Gary L. Peterson, President 23 EDA Minutes Page 7 August 1, 2016 3. Revised Single Family Home Lot Sales Program- Resolution 2016 -21 Dahl stated that in September 2015, the EDA adopted the Single Family Home Lot Sales Program for the conveyance of certain lots owned by the EDA to builders licensed by the State of Minnesota. The program was adopted for reinvestment in Columbia Height's neighborhoods through the construction of owner - occupied single family homes. Currently, many of the lots in the program have been conveyed to state - licensed builders; however with the lots that remain and the additional lots identified for EDA acquisition, modifications are recommended to improve the clarification, effectiveness and efficiency of the program. The revised Single Family Home Lot Sales Program and the Purchase and Redevelopment Agreement documents were enclosed in the agenda packets. Changes are noted on both documents by a striked:u--eugk for a deletion and an underline for an addition. The modifications proposed are as follows: • Rather than a First -Come, First -Served program, EDA staff will evaluate all proposals received in the month prior to determine the proposal that best meets the program's guidelines. Clarification about the Program's process for state - licensed builders to purchase six - month options or to purchase lots. Rather than the earnest deposit of $2,000 being deposited after the EDA approves a Purchase and Redevelopment Agreement, the earnest deposit of $2,000 is proposed to be deposited with a builder signed Purchase and Redevelopment Agreement before the EDA approves a Purchase and Redevelopment Agreement for a specific lot. • Clarification of the $2,000 earnest deposit being non - refundable to cover the cost of professional service fees for drafting lot specific Purchase and Redevelopment Agreements and closing cost preparation. Staff recommends adopting Resolution 2016 -21, a resolution revising the guidelines for conveyance. Questions /Comments: Williams asked if the Demolition Contractor had been contacted to see if we can back charge him for failing to do the proper compaction. Dahl said he had located the contracts and that several contractors were hired to do the demolitions. He stated that the sites were supposed to be compacted to a certain level and they evidently were not. He said the question now is whether it is economically feasible to go after them, and staff will have a discussion with the City Attorney regarding this. 24 EDA Minutes Page 8 August 1, 2016 Schmitt asked if the lots were large enough to warrant compacting the soils since some of them were less than the SO ft minimum. Hogeboom said the majority of the lots in the Sheffield area did meet the minimum width requirements. Peterson asked why the soil that was being excavated for the house /foundation couldn't be used to compact the site. It needs to be dug out anyways, so he found it hard to believe that they would actually need more soil. Magdik told members that at 4618 Polk Street, Tollberg had to go much deeper than planned before hitting good soil so the foundation could be installed. And he said that at 4600 Polk St, they had to bring in extra soil in order to build on the site. Motion by Murzyn , seconded by Williams, to waive the reading of Resolution 2016 -21, there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Murzyn, seconded by Williams, to adopt Resolution 2016 -21, a resolution approving the revised guidelines for conveyance of certain lots owned by the Economic Development Authority. All ayes. MOTIONPASSED. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 2016-21 RESOLUTION APPROVING REVISED GUIDELINES FOR CONVEYANCE OF CERTAIN LOTS OWNED BY THE ECONONOMIC DEVELOPMENT AUTHORITY BE IT RESOLVED By the Board of Commissioners ( "Board ") of the Columbia Heights Economic Development Authority ( "Authority") as follows: Section 1. Recitals. 1.01. The Authority has detennined a need to exercise the powers of a housing and redevelopment authority, pursuant to Minnesota Statutes, Sections. 469.090 to 469.108 ( "EDA Act "), and is currently administering the Downtown CBD Redevelopment Project ( "Redevelopment Project ") pursuant to Minnesota Statutes, Sections 469.001 to 469.047 ( "HRA Act "). 1.02. Within the Redevelopment Project, the Authority has acquired certain parcels suitable for the construction of single - family homes, which parcels are described in Exhibit A hereto (the "Subject Parcels "). `k-1 EDA Minutes Page 9 August 1, 2016 1.03. The Authority created its Single Family Home Lot Sales Program and approved preliminary guidelines for this program (the "Guidelines ") on September 8, 2015, and approved amendments to the Guidelines on January 4, 2016. Pursuant to the Guidelines, the Authority has conveyed certain of the Subject Parcels to contractors that will construct homes for sale to owner - occupants, and intends to convey the remaining Subject Parcels for the same purpose. The Authority may in the future identify additional parcels suitable for such construction. 1.04. The Authority has determined that additional revisions to the Guidelines are needed, and has caused revisions to the Guidelines to be prepared in the form presented to the Board. Section 2. Revised Guidelines Approved; Further Proceedings. 2.01. The Board approves the Guidelines as modified. 2.02. Authority staff and consultants are authorized and directed to negotiate sales of the Subject Parcels with qualified contractors, subject to the condition that before the EDA is obligated to sell any Subject Parcel, the Board shall approve a purchase and redevelopment agreement with the buyer of that parcel following a duly notice public hearing thereon, as described in the Guidelines. Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority this 1 st day of August, 2016. ATTEST: Secretary President EXHBIT A Subject Parcels ADDRESS LEGAL DESCRIPTION PID 4606 Polk Street NE Lot 13, except the North 1/2, the North 30 feet of Lot 14, 25- 30 -24 -33 -0030 Block 2, Sheffield's Second Subdivision, Anoka County, Minnesota [Torrens] 4636 Polk Street NE* Lot 5, except the North 35 feet thereof, all of Lot 6, and the 25- 30 -24 -33 -0025 North 1/2 of Lot 7, in Block 2, Sheffield's Second Subdivision, Anoka County, Minnesota [Torrens] 4641 Tyler Street NE Lot 25 and the South 20 feet of Lot 26, Block 2, Sheffield's 25- 30 -24 -33 -0038 Second Subdivision, Anoka County, Minnesota [Torrens] 4600 Polk Street NE* Lot 14, except the North 30 feet thereof, and Lot 15, Block 25- 30 -24 -33 -0031 2, Sheffield's Second Subdivision, Anoka County, Minnesota [Torrens] 4648 Polk Street NE* South '/2 of Lot 2, and all of Lot 3, Block 2, Sheffield's 25- 30 -24 -33 -0023 Second Subdivision, Anoka County, Minnesota [Torrens] 4618 Polk Street NE* Lot 11, and the North 10 feet of Lot 12, Block 2, 25- 30 -24 -33 -0028 Sheffield's Second Subdivision, Anoka County, Minnesota [Torrens] * Sold to qualified contractor, no longer available. 26 EDA Minutes Page 10 August 1, 2016 4. Single Family Home Lot Sales Program Concept Application Approval for 4606 Polk Street In September, the Columbia Heights Economic Development Authority (EDA) created the Single Family Home Lot Sales Program for conveyance of certain EDA owned lots to state - licensed builders. The program's lot prices are based upon the Estimated Market Land Value for each individual property. However, the EDA has the right to review and adjust lot prices periodically provided that sufficient evidence supports the lots price reduction. The EDA has received a completed proposal form (Attached) from Home Detail, LLC (Home Detail) proposing to purchase the property located at 4606 Polk St. NE for $16,000. The Estimated Market Land Value for this particular property is $45,000. However, in speaking with various home builders, staff received feedback that the lots currently available in the program, which are located in the Heritage Heights neighborhood, are generally lower value than other properties throughout the City of Columbia Heights. Along with a completed application, Home Detail has submitted a proposal (Attached) containing a written letter of intent and one representative example of a house that Home Detail would build on this lot if the proposal is accepted. The house example is not exactly what Home Detail intends to build, but rather an example of the quality and features that will be incorporate into the actual house plans. Staff reached out to City departments and surrounding communities that have previously worked with Home Detail. Home Detail constructed a new single family home in Columbia Heights located at 4631 Pierce Street NE. EDA staff received negative feedback from the Building Inspections Department about two separate issues as follows: • On August 28, 2015 a Purchase and Redevelopment Agreement, by and between, the EDA and Home Detail was fully executed for the conveyance of an EDA owned lot located at 4631 Pierce Street NE. The EDA conveyed the property by a Quit Claim Deed to Home Detail on September 10, 2015. Before construction of the Single Family Home began, Home Detail conveyed the property by Warranty Deed to an Owner Occupant on September 28, 2015. Building code stipulates that the owner of the property is responsible for corrections to be made. In this situation, the Building Inspections Department had no enforcement for Home Detail to make required corrections, other than enforcement sent to the Owner Occupant to hold Home Detail accountable. • Currently, 4631 Pierce Street has been issued a Temporary Certificate of Occupancy because completion of the Single Family Home has not been completed. Before a Certificate of Occupancy will be issued by the Building Official, erosion controls (ie. landscaping, sodding and silt barrier) must be completed. The Building Inspections Department has sent written orders to Home Detail to complete the erosion controls, however the erosion controls remain unfinished. 27 EDA Minutes Page 11 August 1, 2016 EDA staff received both positive and negative feedback from surrounding communities. Much of the positive feedback received was the quality of Home Detail's finished interior product, as well as house designs that went above the minimum requirements of different housing programs. However, the negative feedback received by other communities was that exterior improvements (ie. Siding, landscaping, and sodding) either took over a year to complete or have not been completed at all. For EDA's consideration tonight is the concept approval of Home Detail's application for the property located at 4606 Polk Street NE. If the EDA approves the concept approval, EDA staff will work with Home Detail to determine specific house plans and to prepare a Purchase and Redevelopment Agreement for the property to be approved at the next EDA meeting on September 5, 2016. The EDA does not need to hold a public hearing for 4606 Polk Street NE since a public hearing was already held on October 12, 2015 — Resolution 2015 -22. Staff is looking to the Columbia Heights Economic Development Authority to decide whether or not to approve Home Detail's concept application. The decision tonight is not to actually approve the sale. That will be brought before the EDA at the September meeting once a Purchase & Redevelopment Agreement and earnest money check is actually submitted. Question /comments: Szurek asked if the new homeowners moved in prior to everything being completed at 4631 Pierce St. Dahl explained that they did move in under a "Temporary Certificate of Occupancy ", but that the outstanding items still have not been completed. Dahl said the City of Fridley also had similar issues with the houses he built in their City. Some exterior items have taken as long as two years to complete and that the City has had to take legal action before they were addressed. Peterson questioned why the property ownership was transferred prior to construction. Magdik explained that he prefers to do a one -time close process, that way the homeowner is the one on the hook from the beginning. The owner obtains his own construction loan and becomes the General Contractor. This way it is not in the builder's name, and he is not responsible for the home. He told members he does this because the owners he has been working with have minimal down payments, and he doesn't want to get stuck owning the home. Magdik also addressed the landscaping and exterior work that has been an issue in Fridley. He admitted that he still has work left on those properties and blamed it on his sider being too busy to finish the work. 28 EDA Minutes Page 12 August 1, 2016 Dahl said that it has come to his attention that our Purchase and Redevelopment Agreement requires a Certificate of Completion from the City be filed with Anoka County, in addition to the Certificate of Occupancy being issued. He said staff will be seeing to it that this is done on all new homes going forward under this program. Motion by Williams, seconded by Szurek, to approve the concept application submitted by Home Detail for the property located at 4606 Polk Street NE, Columbia Heights, MN 55421. All ayes. MOTION PASSED. Motion by Williams, seconded by Szurek, to authorize staff and consultants to work with Home Detail, LLC to determine specific house plans for the construction of a single family home and to prepare a Purchase and Redevelopment Agreement to be considered for final approval by the EDA at its next meeting of September 5, 2016 All ayes. MOTIONPASSED. The meeting was adjourned at 7:18 pm. Respectfully submitted, Shelley Hanson Secretary 29 MINUTES OF PLANNING AND ZONING COMMISSION JULY 5, 2016 7:00 PM The meeting was called to order at 7:00 pm by Chair Szurek. Commission Members present- Buesgens, Fiorendino, Schill, Hoium, and Szurek Also present were Elizabeth Holmbeck (Planner), and Shelley Hanson (Secretary) along with Council Liaison, John Murzyn. Holmbeck told commission members that Adam Schill has been appointed to serve on the Commission, and he was sworn into his position at this meeting. Motion by Fiorendino, seconded by Hoium , to approve the minutes from the meeting of April 6, 2016. All ayes. MOTION PASSED. PUBLIC HEARINGS CASE NUMBER: 2016 -0701 APPLICANT: Kim Blattner, Produce Plus Inc. LOCATION: 4001 Central Avenue REQUEST: Interim Use Permit Holmbeck explained that Kim Blattner on behalf of Produce Plus Inc. has requested an Interim Use Permit to allow temporary produce sales at the property located at 4001 Central Avenue NE. Produce Plus Inc. has operated produce stands in Iowa, Minnesota and Wisconsin for the last 22 years. If the application is approved, this will be their first produce stand in Columbia Heights. The proposed produce stand will sell mainly sweet corn, but plans to sell other summer produce as it becomes available such as melons, tomatoes, onions, potatoes, and cucumbers. The stand will operate mid -July through Labor Day from as early as 8:00 am through the afternoon until 6:00 pm daily. The stand consists of a pick -up truck and a 10' X 10' canopy tent over the back of the truck. The specific development standards for outdoor agricultural/produce sales are found in Section 9.107 (C) (32) of the City's Zoning Code. These standards will be added as conditions of approval to the permit. A narrative and site plan detailing the applicant's request is attached for review. ZONING ORDINANCE The property located at 4001 Central Avenue NE. is located in the Central Business Zoning District. Outdoor agricultural /produce sales are specifically listed as an Interim Use in this Zoning District. COMPREHENSIVE PLAN The Comprehensive Plan guides this area for commercial uses. Allowing temporary produce sales is consistent with the intent of the Comprehensive Plan. 30 P & Z Minutes Page 2 July 5, 2016 DESIGN GUIDELINES The subject property is located in the Design Guidelines Overlay District; however, due to the nature of the request, and that fact that it does not involve new construction or remodeling, the guidelines would not apply, as this is a temporary use of the property. SITE PLAN The applicant has submitted a site plan indicating the location of the proposed produce stand. There are two possible locations proposed. FINDINGS OF FACT (a) The use is one of the interim uses listed for the zoning district in which the property is located, or is a substantially similar use, as determined by the Zoning Administrator. Outdoor agricultural /produce sales are specifically listed as an Interim Use in the Central Business Zoning District, and are considered retail sales, which are permitted. (b) The use is in harmony with the general purpose and intent of the Comprehensive Plan. The Comprehensive Plan designates the property for commercial use, including retail sales. The proposed produce stand request is consistent with the intent of the City's Comprehensive Plan. (c) The use will not impose hazards or disturbing influences on neighboring properties. The proposed temporary use should not have any detrimental impact on neighboring properties because of its proximity to Central Avenue, and because it is shielded from adjacent residential uses. (d) The use will not substantially diminish the use of property in the immediate vicinity. This is correct. (e) The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. Being that the character of the surrounding area is commercial; the proposed produce stand should not negatively impact the existing character of the surrounding area. (f) Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. The traffic generated by the produce stand is not anticipated to significantly increase traffic on the surrounding public streets. Additionally, the site is large enough to accommodate the additional on -site traffic. (g) The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. The produce stand should not have a negative impact on other uses in the immediate vicinity, which are zoned for commercial uses. Staff recommends approval of the proposed Interim Use Permit for the property located at 4001 Central Avenue NE. 41 P & Z Minutes Page 3 July 5, 2016 Questions from members: Fiorendino asked if they can operate in either location in the parking lot. Holmbeck stated that they can, unless the Commission members want to limit it to one specific location I the lot. Members were satisfied with either location. Hoium asked if they would pack up every night. Holmbeck said they would pack up every night and that the hours submitted were the maximum number of hours they would be on site. Dustin Rosemark , a representative of Produce Plus, was at the meeting to answer questions. He asked for clarification of the signage that would be permitted. He explained to members that they usually use 8 x 4 plywood sandwich board signs that are hand painted. Holmbeck told him that would be allowed in the parking lot next to the truck as long as it is on private property. Any sandwich board signs that go on the public sidewalks are limited to 5 sf in size so as not to obstruct pedestrian traffic. Public Hearing Opened. No one else was present to speak on this matter. Public Hearing Closed. Motion by Fiorendino, seconded by Buesgens, to waive the reading of Resolution No. 2016 -PZ03, there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Fiorendino, seconded by Buesgens, to adopt Resolution No. 2016 —PZ03, being a resolution approving an Interim Use Permitfor outdoor /agricultural produce sales, subject to the following conditions: (a) The outdoor agricultural /produce sales lot shall be accessory to a commercial use. (b) Outdoor agricultural /produce sales located within the public right -of -way are prohibited. (c) All goods shall be displayed in a designated area that is hard surfaced. (d) All goods shall be displayed in an orderly fashion, with access aisles provided as needed. (e) Music or amplified sounds shall not be audible from adjacent residential properties. (f9 The outdoor agricultural /produce sales lot shall not reduce the amount of off - street parking provided one - site below the level required for the principal use. (g) An appropriate transition area between the use and adjacent property shall be provided by landscaping, screening or other site improvements consistent with the character of the neighborhood. (h) Signage shall be limited to two professionally made signs per structure, not exceeding 32 square feet per sign. (i) Outdoor agricultural /produce sales facilities maybe allowed for a maximum of 90 days per calendar year. All ayes. MOTIONPASSED. 32 P & Z Minutes Page 4 July 5, 2016 RESOLUTION NO.2016 -PZ03 RESOLUTION APPROVING AN INTERIM USE PERMIT FOR OUTDOOR AGRICULTURAL /PRODUCE SALES AT 4001 CENTRAL AVENUE NE. COLUMBIA HEIGHTS WHEREAS, a proposal (Case #2016 -0701) has been submitted by Produce Plus Inc. to the Planning and Zoning Commission requesting approval of an Interim Use Pennit from the City of Columbia Heights at the following site: ADDRESS: 4001 Central Avenue LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: An Interim Use Permit for temporary outdoor agricultural /produce sales from mid -July through Labor Day 2016. WHEREAS, the Planning Commission has held a public hearing as required by the City Zoning Code on July 5"', 2016; WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of City staff regarding the effect of the proposed request upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission of the City of Columbia Heights after reviewing the proposal, that the Planning and Zoning Commission accepts and adopts the following findings: (a) The use is one of the interim uses listed for the zoning district in which the property is located, or is a substantially similar use, as determined by the Zoning Administrator. (b) The use is in harnony with the general purpose and intent of the Comprehensive Plan. (c) The use will not impose hazards or disturbing influences on neighboring properties. (d) The use will not substantially diminish the use of property in the immediate vicinity. (e) The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. (f) Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. (g) The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. FURTHER, BE IT RESOLVED that the attached conditions, snaps, and other information shall become part of this permit and approval; and in granting this permit the City and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the pen-nit. Further, the permit is subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: (a) The outdoor agricultural /produce sales lot shall be accessory to a commercial use. (b) Outdoor agricultural /produce sales located within the public right -of -way are prohibited. (c) All goods shall be displayed in a designated area that is hard surfaced. (d) All goods shall be displayed in an orderly fashion, with access aisles provided as needed. (e) Music or amplified sounds shall not be audible from adjacent residential properties. (f) The outdoor agricultural /produce sales lot shall not reduce the amount of off - street parking provided one -site below the level required for the principal use. (g) An appropriate transition area between the use and adjacent property shall be provided by landscaping, screening or other site improvements consistent with the character of the neighborhood. (h) Signage shall be limited to two professionally made signs per structure, not exceeding 32 square feet per sign. (i) Outdoor agricultural /produce sales facilities may be allowed for a maximum of 90 days per calendar year. 33 P & Z Minutes Page 5 July 5, 2016 Passed this 5"' day of July, 2016. Offered by: Fiorendino Seconded by: Buesgens Roll Call: All ayes Attest: Shelley Hanson, Secretary OTHER BUSINESS Marlaine Szurek, Chair Holmbeck told members that the Auto Ordinance was approved at the end of April by the City Council. Szurek asked if the White Castle was still scheduled to be torn down this month. Holmbeck said that is her understanding and that they hope to start the construction of the new building in August. Holmbeck stated that she hasn't received any cases thus far for the August agenda. If something comes in this week the meeting would be held on Wednesday, August 3rd, due to National Night out on Tuesday. The meeting was adjourned at 7: 16 pm. Respectfully submitted, Shelley Hanson Secretary 34 CHCOLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES: MEETING MINUTES Wednesday, July 13th, 2016 Approved 9/7/2016 The meeting was called to order by Chair Patricia Sowada at 6:32 p.m. Members present were: Barbara Tantanella, Steve Smith, Patricia Sowada, Nancy Hoium, and Catherine Vesley. Also present was Library Director Renee Dougherty and Recording Secretary Nick Olberding. Absent was Council Liaison Gary Peterson. • The minutes of the June 1, 2016 Board Meeting were approved. • The bill list dated June 1, 2016 was reviewed. It was moved, seconded, and passed that the bills be paid. • The bill list dated June 15, 2016 was reviewed. It was moved, seconded, and passed that the bills be paid. • The bill list dated June 29, 2016 was reviewed. It was moved, seconded, and passed that the bills be paid. • The Accounting sheet as of June 2016 was reviewed, and approved. o At 50% of the way through 2016, we are at 38% of the 2016 budget used (not including June payroll and utilities). Old Business: Update on Library Re- Opening o Opening day was a success. We had around 300 people in attendance for the opening ceremony (even with how sweltering it was outside that day). Over the course of the afternoon, the library had about 1800 visitors. Friends and Foundation served cake and refreshments in the new community room, pictures of the construction process cycled on the displays around the building, and entertainers were scattered around the building. o For the week we were opened in June we had 5000 visitors. • Patrons have been really positive about the new library, especially the design, openness, study rooms, the number of workstations, and the children's department. • City staff, architects, and construction consultant have put together a punch -list of 80+ items for the general contractor and subs to fix /resolve before the project is considered to be complete. • Climate, door, and security controls are still being adjusted. • A sewer backup into mechanical rooms and restrooms occurred on the day of the board meeting. The building was without bathroom access for 1.5 hours, but the issue was resolved. Introduction of Nick Olberding • The Library Board was very kind and welcoming, and even welcomed Nick with arose. Introductions were given by all members of the board, most of whom are educators by trade. • A few facts about Nick: • Grew up in Columbia Heights, and was a frequent visitor to CHPL as a child. • Has worked as a Page at CHPL since April of 2001. • Bought a house in Fridley in 2010, and has since gotten involved with the City of Fridley Environmental Quality & Energy Commission. • Also a community member /steward of the Mississippi Watershed Management Organization. New Business: • Proposed 2017 Budget 35 • After hearing how many visitors the library had during the first day /week, it was asked whether additional staff will be needed. It's too early to tell. With the self - checkout stations and soon -to -be automatic materials handler at the book drop, staff will be able to focus more on other functions. • Utilities on 2017 budget were estimated at 10% above the 2015 cost as a precaution (new building with no historical data). • Information Systems Support increase is due to the increased number of public computers, • The budget minus the increase in IS support is 1.7% over approved 2016 budget. Including the 82% increase in IS makes the overall increase 3.8 %. IS Support will be partially offset by $11,000 transferred in from Cable budget. • 70% of budget is for personnel associated costs. No additional staff at this time. Request to Authorize Youth Read Down for month of October 2016 • Young Adults and Children are able to devote time to read within the library building (during the month of October) in return for library fines waived. Reading for fifteen minutes earns $1 off of fines. • Only non - taxable fines eligible (eg. late fees) • Cannot build a credit on their account, or use to pay off other people's fines • Approved • Update Facility Use Policy o The draft policy was reviewed, and approved Items from the Floor: • Volun -teens o Brianna (Children's Librarian) is building up the capacity of volunteers for library events and programs. It's a healthy activity for teens; teaches responsibility and other values, and engages them in the library. There being no further business, the meeting was adjourned at 7:29 p.m. Respectfully submitted, IV.. Nicholas P. Olberding Recording Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 36 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7C MEETING DATE SEPTEMBER 12, 2016 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: SECOND READING OF ORDINANCE NO. 1633 AMENDING CHAPTER 3, SECTION 19 PERTAINING TO PROCEDURES FOR ORDINANCES DEPARTMENT: Administration CITY MANAGER'S APPROVAL: �£ BY /DATE: Katie Bruno BY /DATE: BACKGROUND: The Charter Commission has been continuing to review various sections of the City Charter. In discussions with the City Attorney at both the April and July meetings, the Charter Commission proposes the attached amendment to the City Charter. On August 22, 2016 the City Council approved the first reading of Ordinance 1633. RECOMMENDED MOTION(S): RECOMMENDED MOTION: Move to waive the reading of the Ordinance No. 1633, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance No.1633, being an ordinance amending Chapter 3, Section 19 pertaining to procedures for ordinances. ATTACHMENTS: Ordinance No. 1633 37 ORDINANCE NO. 1633 BEING AN ORDINANCE AMENDING CHAPTER 3, SECTION 19 PROCEDURE ON ORDINANCES. The City of Columbia Heights does ordain: SECTION 1: Chapter 3, section 19 is amended as follows: Section 19. PROCEDURE ON ORDINANCES. "The enacting clause of all ordinances by the council shall be in the words, "The City of Columbia Heights does ordain," Every ordinance shall be presented in writing. Every ordinance, other emergency ordinances and interim ordinances, shall have two public readings in full, except that the reading may, by four - fifths (4/5) vote, be dispensed with, provided the printed text is made a part of the official minutes upon passage and at least three days shall elapse between the first and second readings thereof. Every ordinance appropriating money in excess of five hundred dollars, and every ordinance and resolution authorizing the making of any contract involving a liability on the part of the city in excess of five hundred dollars, shall remain on file in the office of the secretary of the council at least one week, and shall be published at least once in the official newspaper of the city or posted on official bulletin boards in the manner provided by this charter, before its final passage except in the case of emergency ordinances. (Election ballot question passed November 5, 2002) (Ordinance 1079, passed March 26, 1984) SECTION 2: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: August 22, 2016 Second Reading: September 12, 2016 Date of Passage: Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Attest: Katie Bruno, City Clerk Strikethrough indicates deleted language, underline indicates new language 38 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM ITEM NO. 7D MEETING DATE SEPTEMBER 12, 2016 CITY OF COLUMBIA HEIGHTS — CITY COUNCIL ITEM: Public Hearing Request for the Hy -Vee TIF District DEPARTMENT: Community Development CITY MANAGER'S APPROVAL:�,�, BY /DATE: Keith M Dahl, September 7, 2016 BY /DATE: BACKGROUND: Hy -Vee has requested public financial assistance form the Columbia Heights Economic Development Authority (EDA) for the redevelopment of the property located at 4300 Central Avenue NE. In Columbia Heights, the EDA is the authority authorized to exercise Tax Increment Financing (TIF) powers, however the EDA may not exercise any TIF powers without prior approval from the City Council. In order to establish a TIF District for Hy- Vee, certain events must occur that are outlined on the attached Schedule of Events. As part of that process, the EDA must formally request that the City Council call for a public hearing to consider the proposed TIF district through adopting a resolution. On September 6, 2016, the EDA formally adopted Resolution 2016 -23, a resolution requesting that the City Council call for a public hearing on October 24, 2016 for the modification to the Central Business District revitalization plan and for the establishment of the Hy -Vee TIF District. STAFF RECOMMENDATION: Staff recommends adopting Resolution 2016 -76, a resolution calling for a public hearing by the City Council on the proposed modification of the downtown central business district revitalization plan and the proposed establishment of the Hy -Vee TIF district. RECOMMENDED MOTION(S): Motion: Move to waive the reading of Resolution 2016 -76, there being ample copies available to the public. Motion: Move to adopt Resolution 2016 -76, a resolution calling for a public hearing by the City Council on the proposed modification of the downtown central business district (CBD) revitalization plan for the downtown CBD redevelopment project and the proposed establishment of the Hy -Vee TIF district. ATTACHMENTS: Resolution 2016 -76 (1Page) EDA Resolution 2016 -23 (1 Page) Schedule of Events (2 Pages) City of Columbia Heights - CC Letter 39 CITY OF COLUMBIA HEIGHTS ANOKA COUNTY STATE OF MINNESOTA RESOLUTION NO. 2016 -76 RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED MODIFICATION OF THE DOWNTOWN CENTRAL BUSINESS DISTRICT (CBD) REVITALIZATION PLAN FOR THE DOWNTOWN CBD REDEVELOPMENT PROJECT AND THE PROPOSED ESTABLISHMENT OF THE HY -VEE TAX INCREMENT FINANCING DISTRICT THEREIN AND THE ADOPTION OF THE TIF PLAN THEREFOR. BE IT RESOLVED by the City Council (the "Council ") for the City of Columbia Heights, Minnesota (the "City "), as follows: Section 1. Public Hearing. This Council shall meet on October 24, 2016, at approximately 7:00 P.M., to hold a public hearing on the proposed modification of the Downtown Central Business District (CBD) Revitalization Plan for the CBD Redevelopment Project, the proposed establishment of the Hy -Vee Tax Increment Financing District, (a redevelopment district), and the proposed adoption of a TIF Plan therefor, all pursuant to and in accordance with Minnesota Statutes, Sections 469.090 through 469.1082, and Sections 469.174 to 469.1794, inclusive, as amended, in an effort to encourage the development and redevelopment of certain designated areas within the City; and Section 2. Notice of Public Hearing, Filing of Plans. City staff is authorized and directed to work with the consultants to prepare the modification to the Downtown Central Business District (CBD) Revitalization Plan for the CBD Redevelopment Project and a TIF Plan for the Hy -Vee Tax Increment Financing District and to forward documents to the appropriate taxing jurisdictions including Anoka County and Independent School District No. 13. The City Clerk is authorized and directed to cause notice of the hearing, together with an appropriate map as required by law, to be published at least once in the official newspaper of the City not later than 10, nor more than 30, days prior to October 24, 2016, and to place a copy of the Plans on file in the City Clerk's office at City Hall and to make such copy available for inspection by the public. Dated: September 12, 2016 Adopted: Mayor ATTEST: City Clerk 40 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, STATE OF MINNESOTA RESOLUTION NO. 2016-23 RESOLUTION REQUESTING THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS CALL FOR A PUBLIC HEARING ON THE MODIFICATION OF THE DOWNTOWN CBD REVITALIZATION PLAN FOR THE CBD REDEVELOPMENT PROJECT AND THE ESTABLISHMENT OF THE HY -VEE TAX INCREMENT FINANCING DISTRICT (A REDEVELOPMENT DISTRICT). BE IT RESOLVED, by the Board of Commissioners (the "Board ") of the Columbia Heights Economic Development Authority, Minnesota (the "EDA ") as follows: WHEREAS, the City Council (the "Council ") of the City of Columbia Heights, Minnesota (the "City ") established the CBD Redevelopment Project pursuant to Minnesota Statutes, Minnesota Statutes, Sections 469.174 to 469.1794, inclusive, as amended, in an effort to encourage the development and redevelopment of certain designated areas within the City; and WHEREAS, the EDA is proposing the modification of the Downtown CBD Revitalization Plan for the CBD Redevelopment Project and the establishment of the Hy -Vee Tax Increment Financing District, pursuant to, and in accordance with, Minnesota Statutes, Sections 469.174 to 469.1794 and Sections 469.090 through 469.1082, inclusive, as amended; NOW, THEREFORE BE IT RESOLVED by the Board as follows: 1. The EDA hereby requests that the Council call for a public hearing on October 24, 2016 to consider the proposed modification of the Downtown CBD Revitalization Plan for the CBD Redevelopment Project and the proposed adoption of the TIF Plan for the Hy -Vee Tax Increment Financing District (collectively, the "Plans ") and cause notice of said public hearing to be given as required by law. 2. The EDA directs the Executive Director to transmit copies of the Plans to the Planning Commission of the City and requests the Planning Commission's written opinion indicating whether the proposed Plans are in accordance with the Comprehensive Plan of the City, prior to the date of the public hearing. 3. The Executive Director of the EDA is hereby directed to submit a copy of the Plans to the Council for its approval. 4. The EDA directs the Executive Director to transmit the Plans to the county and the school district in which the Hy -Vee Tax Increment Financing District is located not later than September 23, 2016. 5. Staff and consultants are authorized and directed to take all steps necessary to prepare the Plans and related documents and to undertake other actions necessary to bring the Plans before the Council. Approved by the Board on September 6, 2016. Chair ATTEST: 41 SCHEDULE OF EVENTS COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY AND THE CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA MODIFICATION TO THE DOWNTOWN CBD REVITALIZATION PLAN FOR THE DOWNTOWN CENTRAL BUSINESS DISTRICT (CBD) REDEVELOPMENT PROJECT AND THE ESTABLISHMENT OF THE HY -VEE TAX INCREMENT FINANCING DISTRICT (a redevelopment district) (as of August 26, 2016) September 6, 2016 EDA Requests that the City Council calls for a public hearing on the Modification to the Downtown CBD Revitalization Plan for the CBD Redevelopment Project and the Establishment of the Hy -Vee TIF District. September 12, 2016 City Council calls for a public hearing on a Modification to the Downtown CBD Revitalization Plan for the CBD Redevelopment Project and the Establishment of the Hy -Vee Tax Increment Financing District. September 12, 2016 Project information (property identification numbers for proposed property to be purchased, project description, and maps) for drafting necessary documentation sent to Ehlers. NIA* Project infornation submitted to the County Board for review of county road impacts if necessary* (at least 45 days prior to public hearing). *The County Board, by law, has 45 days to review the TIF Plan to determine if any county roads will be impacted by the development. Because City staff believes that the proposed tax increment financing district will not require unplanned county road improvements, the TIF Plan was not forwarded to the County Board 45 days prior to the public hearing. Please be aware that the County Board could claim that tax increment should be used for county roads, even after the public hearing. September 14, 2016 Letter received by County Commissioner giving notice of potential housing tax increment financing district (at least 30 days prior to publication of public hearing notice.) [Ehlers will fax and mail on or before September 14, 2016.] September 23, 2016 Fiscal /economic implications received by School Board Clerk and County Auditor (at least 30 days prior to public hearing). [Ehlers will fax & mail on or before September 23, 2016] October 3, 2016 Ehlers conducts internal review of the Plans. 10 EHLERS 42 SCHEDULE OF EVENTS - PAGE TWO COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY AND THE CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA MODIFICATION TO THE DOWNTOWN CBD REVITALIZATION PLAN FOR THE DOWNTOWN CENTRAL BUSINESS DISTRICT (CBD) REDEVELOPMENT PROJECT AND THE ESTABLISHMENT OF THE HY -VEE TAX INCREMENT FINANCING DISTRICT (a redevelopment district) October 3, 2016 EDA adopts a resolution approving a Modification to the Downtown CBD Revitalization Plan for the CBD Redevelopment Project and the Establishment of the Hy -Vee Tax Increment Financing District. October 4, 2016 Planning Commission reviews the Plans to determine if they are in compliance with City's comprehensive plan and adopts a resolution approving the Plans. October 14, 2016 Date of publication of hearing notice and map (at least 10 days but not more than 30 days prior to hearing). [Sun Focus publication deadline October 10, 2016 by 1]: 00 A.M. — Ehlers will submit notice & map on or before October 10, 2016.] October 24, 2016 City Council holds a public hearing at 7:00 P.M. on the Modification to the Downtown CBD Revitalization Plan for the CBD Redevelopment Project and the Establishment of the Hy -Vee Tax Increment Financing District and passes resolution approving the Plans. [Ehlers will email Council packet information to the City on or before October 17, 2011.] City Council approves an Interfund Loan in connection with the Hy -Vee Tax Increment Financing District. Ehlers files the Plans with the MN Department of Revenue, Office of the State Auditor, and Anoka County. EHLER$ 43 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT AGENDA ITEM NO. 7E MEETING DATE SEPT 12, 2016 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: LICENSE AGENDA DEPARTMENT: Community Development CITY MANAGER'S APPROVAL: BY /Date: Sept 7, 2016 BY /Date: BACKGROUND /ANALYSIS Attached is the business license agenda for the September 12, 2016 Council meeting. This agenda consists of applications for 2016 Contractor Licenses, A Massage Business and Therapist License, and a Peddler License for an employee of Polar Builders. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for September 12, 2016 as presented. 44 Documentl City of Columbia Heights - Council Letter TO CITY COUNCIL September 12, 2016 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2016 BLDG *Air Design Inc 1500122 d Lane NE, Blaine $60 *Cullen Homes 5100 Eden Ave, Edina $60 *Outdoor Images Inc 1771 Yankee Doddle Rd, Eagan $60 *Barr- Nelson Const 11670 61s` Ave No, Plymouth $60 *American Eagle PI 2703 Constance Blvd, Ham Lake $60 *Heating & Cool Two 18550 Co Rd 81, Maple Grove $60 *Janecky PI Service 720 Pontiac PI, Mendota Hts $60 *All Energy Solar 1642 Carroll Ave, St Paul $60 PEDDLER/SOLICITOR LICENSE *Anthony T. Bass on behalf of Polar Builders Inc. $100 MASSAGE - BUSINESS & INDIVIDUAL Page 2 *Jade Massage 4211 Central Ave NE $500 *Wing Him Chan 2514 Fillmore St NE (owner & Therapist of Jade Massage) $100 45 CO 2 C7 w 2 OD J O U- 0 U O N N H � v z o � V � rn z 0 W H H V � � Q V zzH � w w Z W Q d W W U z z Fl- 0 0 N N N O N LL O (D Z H W W J_ U Z Z) O U a :i F- 0 _ Y Q Z ZZ Z Q Z) L.L J LL O O O LL LU z O Q f— O cq U U U � O N O _0 U = � N C E U E > O O U U N L Q t� N E m a) U � O Cli C t ~ �• 2 a�i O a) W a _ �> Q c� D U O � U O U O U ~ a) U c c U ca 00 N N O N cB 6} U O cu a) cu O (n O N cu E -0 o m O O O c � 00 O ca co -a N U c c r' '� c� E x O U O O N ca > co O N N O C.0 U �- � O O L U E c N N >+ O ca O L 'cY r v cn W + -k + + + 4� El CD � * a 0 a H P' k W ww + cn>i O + * w �U U}1 H k + fq N + x + 04 l a0:) + U 00 -x U > * m I * * N tP w o a q o 00 0 # x -r{O U-) lw + + a o n + Eaa + + H C7U + + H U + + OD akO + + k a + + to OD + + z N -k + H k0 N + + + + + E H U + + U) rom + + + ++ -K H C C C C C C C C C C C Ai + * a s4 sa u u u N )a �4 H )a H u H N m + + a +) ,-) -)VvV V+JuuVVu+) ro + + H H -k 0000+ U LO zz 0�H u * * z 0 x 0 + + u-) +) + zzzz+ 0 N v + + U + 41 H x zzzz -k Q0 + + k + o y� U + N N a + + \ -) IT C + + N C O U + W W W W+ E t \ U N a + + fro + +J ro + + + + C 0 -01 0 + + + + + + q Ga + + + + q 0 m W o -k 1 + O w 04 o o * + cn •• + + O u Q H D C N + + ri 4 N a) W 0 a ,-) 0 q 1 a) • - a) a I p 0 < + + U Q a a)uuu . . . 4J 4) \H +-)a)z H + + a) 0 • • 0 a) +J iJ a) • • • N ro +) 04 a) U q z U + ± a m U a) 10 C q ... 0 Q m k U q z * * a z U aJ 0 W W . • • Q W x N (0 W <o x cn OTC M �j w ro w Vcoa Z N + -K ro H Q H H z 1) • a) U i a) Ti al a1 H\ + + +) q v) a)mro 0?4U(0 a)ma) -0 qtr t�4 00 + + H 0 0 .k U q C .x a) 0 -H 4• 4 (0 >a q +J H .a a o + + 0 -11 a '0 U N H N 0 •n TS 0 U .k U a) (0 -1 fa 0 m\ + + 0. 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DEPARTMENT: Community Development CITY MANAGER'S APPROVAL: zllo ' 4 BY /DATE: Joe Hogeboom, September 7, 2016 BY /DATE: BACKGROUND: Thomas Brama, owner of the property located at 4400 Stinson Blvd. NE. has requested approval of a Preliminary Plat that creates seven single - family residential lots. There is currently one house on two existing lots of record. Mr. Brama intends to keep the existing home, while adding six new homes to the site. This proposal is consistent with the City's Comprehensive Plan, which guides this area for "low density residential" development. The proposal is laid out in a way that demonstrates good planning and site engineering design principals through working to preserve the topography as well as mature, quality trees. Each of the proposed lots exceeds the minimum lot size requirement of 8,400 square feet. However, approval of this Preliminary Plat would be subject to granting a waiver to the minimum lot width requirement of 70 feet for Lots 4, 5, 6 and 7. The widths of those lots are smaller, as to not interfere with and change the slope and grade of the property. The Planning Commission voted 3 -2 to recommend denial for this request. Several people spoke about potential issues that they felt could arise from this development, including; potential excess parking on the street, loss of (privately- owned) woodland, and potential effects on site lines to existing homes to Silver Lake. Staff, however, feels that there is adequate parking provided in garage space and on driveway space to serve residents and their guests. Further, the property owner is working to preserve as many significant trees as possible. On June 6, 2016, Mr. Brama presented this proposal to the City Council at a Work Session meeting to gain input. The majority of the Council stated that they were amenable to the proposal, but asked Mr. Brama to reduce the number of lots abutting Stinson Blvd. from five lots to four lots. The Preliminary Plat reflects this request. STAFF RECOMMENDATION: Staff recommends approval of the Preliminary Plat as presented. RECOMMENDED MOTION(S): Motion: Waive the reading of Resolution No. 2016 -75, there being ample copies available to the public. Motion: Move to approve Resolution No. 2016 -75, Preliminary Plat for T3 Addition, Columbia Heights MN, subject to certain terms that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance. 57 City of Columbia Heights - Council Letter ATTACHMENTS: Resolution No. 2016 -75 Planning Report Preliminary Plat Application Applicant's Narrative Location Map Public Works Report Exterior Renderings Wetland Delineation Report Soil Boring Report Preliminary Plat Subdivision Plans 58 Page 2 RESOLUTION NO. 2016 -75 A resolution of the City Council for the City of Columbia Heights, Minnesota, approving a Preliminary Plat with a waiver to City Code Section 9.115 for Thomas Brama for the property located at 4400 Stinson Blvd. NE. Whereas, a proposal (Case # 2016 -0902) has been submitted by Thomas Brama to the City Council requesting Preliminary Plat Approval with a waiver to City Code Section 9.115 from the City of Columbia Heights at the following site: ADDRESS: 4400 Stinson Blvd. NE. LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING: Preliminary Plat Approval per Code Section 9.104 (L). Whereas, the Planning and Zoning Commission held a public hearing as required by the City Zoning Code on September 6th, 2016; Whereas, the City Council has considered the advice and recommendations of the Planning and Zoning Commission regarding the effect of the proposed Preliminary Plat upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT Section 9.104 (L) (6) of the Zoning Ordinance outlines three conditions that must be met in order for the City to grant a Preliminary Plat. They are as follows: (a) The proposed Preliminary Plat conforms to the requirements of City Code Section 9.115. (b) The proposed Subdivision is consistent with the Comprehensive Plan. (c) The proposed Subdivision contains parcel and land subdivision layout that is consistent with good planning and site engineering design principles. Further, be it resolved, that the attached plans, maps, and other information shall become part of this Preliminary Plat Approval; and in granting approval the City and the applicant agree that the Plat shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal. CONDITIONS 1. All required state and local codes, permits, licenses and inspections will be met in full compliance. 2. The applicant shall meet the requirements outlined in the attached report from the Public Works Director /City Engineer dated August 22, 2016. All the items outlined in the report should be addressed prior to the approval of the Final Plat. 59 City of Columbia Heights - Council Resolution Page 2 3. The private driveway shown on the Preliminary Plat will need to be constructed to hold the weight of a fire vehicle that is approximately 45,000 to 50,000 pounds. 4. A waiver to Section 9.115 of City Code shall be granted to allow for reduced widths of Lots 4, 5, 6 and 7. 5. The applicant shall be responsible for the cost of filing and recording written easements with the Anoka County Recorder's Office. 6. An approved Preliminary Plat shall be valid for a period of one year from the dates of the City Council approval. In the event that a Final Plat is not submitted within this time period, the Preliminary Plat will become void. 7. Upon approval of a Final Plat, the applicant shall be responsible for filing and recording the Final Plat with the Anoka County Recorder's Office within one year of the date of City Council action. In the event that a Final Plat is not recorded within this time period, the Final Plat will become void. ORDER OF COUNCIL Passed this 12th day of September 2016 Offered by: Seconded by: Roll Call: Gary L. Peterson, Mayor Attest: Katie Bruno, City Clerk /Council Secretary M COLUMBIA CHI _HEIGHTS-- CITY OF COLUMBIA HEIGHTS PLANNING AND ZONING COMMISSION PLANNING REPORT CASE NUMBER: 2016 -0902 DATE: August 31, 2016 TO: Columbia Heights Planning and Zoning Commission APPLICANT: Thomas Brama, Property Owner DEVELOPMENT: Preliminary Plat of T3 Addition for Thomas Brama II LOCATION: 4400 Stinson Blvd. NE. REQUEST: Preliminary Plat Approval PREPARED BY: Elizabeth Holmbeck, Associate City Planner INTRODUCTION At this time, Thomas Brama has requested approval of a Preliminary Plat and Variance for the property located at 4400 Stinson Blvd. NE. The site is currently comprised of 2 lots. The applicant is proposing to remove the existing lot line, and re -plat the property to result in seven single family residential lots. Once the plat has been approved, the applicant is proposing to keep the existing home on one of the newly created lots and build 6 new single family residential homes on the remaining newly created lots. This proposal requires a waiver to City Code, Section 9.115 to allow proposed lots 4, 5, 6, and 7 to have reduced lot widths. State Building Code prevents constructing a new building over a property line. Furthermore, in order to obtain a Certificate of Occupancy for the property, the lot lines must be removed. ZONING ORDINANCE The site is currently comprised of two lots. The properties are located in the R1, Single Family Residential Zoning District. The properties to the north, south and west are also located in the R1, Single Family Residential Zoning District. The properties to the east are located in the City of St. Anthony. COMPREHENSIVE PLAN The Comprehensive Plan guides this area for Low Density Residential Development. The City's Comprehensive Plan aims to identify new areas that can support single family housing and to encourage newer higher valued housing opportunities to provide move -up housing for existing 4400 Stinser_ Boulevard NE. 61 City of Columbia Heights Planning and Zoning Commission September 6, 2016 Planning Report Page 2 and new residents. Re- platting the property to allow for the construction of new single family homes is consistent with the City's Comprehensive Plan. DESIGN GUIDELINES The subject property is not located in the Design Guideline Overlay District and as such, is not governed by the Design Guideline standards. FINDINGS OF FACT Section 9.104 (L) (6) of the Zoning Ordinance outlines three conditions that must be met in order for the City to grant a Preliminary Plat. They are as follows: (a) The proposed preliminary plat conforms with the requirements of § 9.115. The proposed Preliminary Plat does not meet certain items under the Subdivision Ordinance (See attached memo from the City Engineer dated August 22nd 2016). A waiver to Section 9.115 is requested to allow lots 4, 5, 6, and 7 to have reduced lot width. Proposed lot widths include: Lot 4: 52 Feet Lot 5: 62 Feet Lot 6: 62 Feet Lot 7: 52 Feet (b) The proposed subdivision is consistent with the comprehensive plan. This is correct. The Comprehensive Plan guides this area for low- density Residential. (c) The proposed subdivision contains parcel and land subdivision layout that is consistent with good planning and site engineering design principles. This is correct. RECOMMENDATION Staff recommends that the Planning and Zoning Commission approve the proposed Preliminary Plat with a Waiver to Section 9.115 of City Code to allow four reduced lot widths for the property located at 4400 Stinson Boulevard NE. Staff will work with the applicant to ensure that all the items listed in the attached Public Works Director's report are addressed before the Final Plat goes to the City Council for final approval at a later date. Motion: Move to waive the reading of Resolution No. 2016 -75, there being ample copies available to the public. Motion: That the Planning and Zoning Commission recommends that the City Council approve OF, City of Columbia Heights Planning and Zoning Commission September 6, 2016 Planning Report Page 3 the Preliminary Plat and Waiver to Section 9.115 of City Code, for the property located at 4400 Stinson Boulevard NE. subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2. The applicant shall meet the requirements outlined in the attached report from the Public Works Director /City Engineer, dated August 22, 2016. All the items outlined in the report should be dealt with prior to approval of the Final Plat. 3. The private driveway will need to be constructed to hold the weight of a fire vehicle, approximately 45,000 to 50,000 lbs. 4. The applicant shall be responsible for the cost of filing and recording written easements with the Anoka County Recorder's Office, 5. An approved Preliminary Plat shall be valid for a period of one year from the date of the City Council approval. In the event that a Final Plat is not submitted within this time period, the Preliminary Plat will become void. 6. Upon approval of a Final Plat, the applicant shall be responsible for filing and recording the Final Plat with the Anoka County Recorder's Office within one year of the date of City Council action. In the event that a Final Plat is not recorded within this time period, the Final Plat will become void. ATTACHMENTS Resolution No. 2016 -75 Preliminary Plat Application Applicant's Narrative Location Map Public Work Report Exterior Rendering (homes to be built) Wetland Delineation Report Soil Boring Report Preliminary Plat Subdivision Plans 63 RESOLUTION NO. 2016 -75 A resolution of the City Council for the City of Columbia Heights, Minnesota, approving a Preliminary Plat with a waiver to City Code Section 9.115 for Thomas Brama for the property located at 4400 Stinson Blvd. NE. Whereas, a proposal (Case # 2016 -0902) has been submitted by Thomas Brama to the City Council requesting Preliminary Plat Approval with a waiver to City Code Section 9.115 from the City of Columbia Heights at the following site: ADDRESS: 4400 Stinson Blvd. NE. LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING: Preliminary Plat Approval per Code Section 9.104 (L). Whereas, the Planning and Zoning Commission held a public hearing as required by the City Zoning Code on September 6th, 2016; Whereas, the City Council has considered the advice and recommendations of the Planning and Zoning Commission regarding the effect of the proposed Preliminary Plat upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT Section 9.104 (L) (6) of the Zoning Ordinance outlines three conditions that must be met in order for the City to grant a Preliminary Plat. They are as follows: (a) The proposed Preliminary Plat conforms to the requirements of City Code Section 9.115. (b) The proposed Subdivision is consistent with the Comprehensive Plan. (c) The proposed Subdivision contains parcel and land subdivision layout that is consistent with good planning and site engineering design principles. Further, be it resolved, that the attached plans, maps, and other information shall become part of this Preliminary Plat Approval; and in granting approval the City and the applicant agree that the Plat shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal. CONDITIONS 1. All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2, The applicant shall meet the requirements outlined in the attached report from the Public Works Director /City Engineer, dated August 22, 2016. All the items outlined in the report should be dealt with prior to approval of the Final Plat. 64 City of Columbia Heights - Council Resolution Page 2 3. The private driveway will need to be constructed to hold the weight of a fire vehicle, approximately 45,000 to 50,000 lbs. 4. The applicant shall be responsible for the cost of filing and recording written easements with the Anoka County Recorder's Office. 5. An approved Preliminary Plat shall be valid for a period of one year from the date of the City Council approval. In the event that a Final Plat is not submitted within this time period, the Preliminary Plat will become void. 6. Upon approval of a Final Plat, the applicant shall be responsible for filing and recording the Final Plat with the Anoka County Recorder's Office within one year of the date of City Council action. In the event that a Final Plat is not recorded within this time period, the Final Plat will become void. ORDER OF COUNCIL Passed this 121h day of September 2016 Offered by: Seconded by: Roll Call: Gary L. Peterson, Mayor Attest Katie Bruno, City Clerk /Council Secretary 65 CITY OF COLUMBIA HEIGHTS PRELIMINARY / FINAL SUBDIVISION PLAT APPLICATION To be filled out by City CASE NO.: DATE RECEIVED: APPLIC. ORD.: 9.104(K) 9A04(L), 9.114(A) - 9.114(D) DATE LETTER OF COMPLETION: PRESENT ZONING: APPROVAL DATE PER STATUTE: PRESENT LAND USE PLAN DESIGNATION: REVIEW PERIOD EXTENDED: PRELIMINARY PLAT FINAL PLAT To be filled out by Applicant: PROPOSED NAME OF PLAT: PROJECT ADDRESS /LOCATION: "YA-J� Al r/ LEGAL DESCRIPTION OF PROPERTY INVOLVED (atta 5 h separate age if n cessa � ) 36 - 2�- I1- c�o�yL.,-4 13 t3jtr� 2 y�, I��ns , �� ,c•�s_ C41 - Cl�� „�� �Ls: L�-1 12- PRESENT USE OF PROPERTY: )2C "51 11 1?4;�•t �,�yl� f A„ A PROPOSED USE OF PROPERTY t REASON FOR REQUEST (please attach a vilritten narrative describing yourrequest and justification for approval. The narrative must fully describe the proposal to insure its compatibility with surrounding uses and its consistency with Zoning requirements and the Comprehensive Plan.) APPLICANT .7—eA E -MAIL �.o.�„»S•�,. ���,., �.%�r,,,,�� t� �-� ADDRESS /lot, CITY (1� �, �i� !r► FEE OWNER OF PROPERTY ADDRESS _ CITY PHONE C%2 --�q �y FAX PAGER STATE PHONE STATE Page 1 of 2 CELL# 6i2- -7-,c- t ..S 7' ZIP 5-s— yZ J FAX ZIP 66 CITY OF COLUMBIA HEIGHTS PRELIMINARY / FINAL SUBDIVISION PLAT APPLICATION THIS APPLICATION IS SUBJECT TO ACCEPTANCE BY THE CITY PLANNER AND REVIEW OF APPLICATION AND NECESSARY MATERIALS BEING SUBMITTED. ENGINEERING APPROVAL MAY ALSO BE REQUIRED AND MUST MEET ENGINEERING REQUIREMENTS SET BY THE CITY ENGINEER OR CONTAINED IN THE CITY CODE. ITEMS TO BE GIVEN TO APPLICANT WITH APPLICATION A. Procedures Manual B. Application Checklist C. Schedule of Planning and Zoning Commission Meetings ITEMS TO ACCOMPANY PRELIMINARY PLAT APPLICATION A. Plat submittals as required in the attached application checklist, showing how the property is to be subdivided. B. Two copies of a list of property owners within 350 feet of the subject property. ITEMS TO ACCOMPANY FINAL PLAT APPLICATION A. Plat submittals as required in the attached application checklist, showing how the property is to be subdivided. APPLICATION FEES: A. $500.00 Preliminary Plat Fee + escrow B. $100.00 Final Plat Fee C. Park Dedication Fee D. City Sewer Availability Charge (SAC) E. City Water Availability Charge (WAC) F. Other TOTAL AMOUNT RECEIVED CITY RECEIPT NUMBER ((�1 r, o j DATE RECEIVED $ S-001 $ /001 $ $ t Acknowledgement: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the State of Minnesota: APPLI RE PROPERTY OWNER SIGNATURE (If different from Applicant) � � CG /G DAT DATE +?i a,r ne r' :21 ?, J 1 lQ COMMUNITY DEVELOPMENT STAFF MEMB R AND TITLE DATE Revised. 2005 Approved by the Columbia Heights Planning Commission on Approved by the Columbia Heights City Council on Page 2 of 2 67 City of Columbia Heights Preliminary /Final Subdivision Plat Application /Variance — Reasons for Requests To the council members of Columbia Heights and to the city of Columbia Heights: In the spirit of adding upscale additional single - family housing to the city of Columbia Heights, and more directly to the parcel located at 4400 Stinson Blvd. NE in Columbia Heights, I am proposing re- platting the existing two residential single family parcels (consisting of a combined surface area of approximately 1.7 acres) into seven total residential single - family parcels. Four of these parcels would front Stinson Blvd. NE, while three of the parcels would sit on the western portion of the proposed development and would be accessed by a shared driveway running off of Stinson Blvd. NE. This re -plat would also require lot width variances for four homes, which would be accessed directly off of Stinson Blvd. NE. The property located at 4400 Stinson Blvd. NE offers breathtaking views of the newly revamped Silverwood Park across the street as well as easy access to the city of Columbia Heights' Silver Lake Beach along with all of its amenities. When considering possible uses for the purchased land, I spent time meeting with Mr. Hogeboom, Ms. Holmbeck, Mr. Hansen, several other Columbia Heights employees, my father (who holds an extensive real estate background in the surrounding areas), my realtor Erich Young, the city of Columbia Heights' City Council and several others. The reason for these meetings was to ensure that anything proposed at this site would hold true to the spirit of the existing land, the homes surrounding it, Silverwood Park, Silver Lake Beach and Columbia Heights' Comprehensive Plan. Due to the existing residential single - family homes surrounding the parcel, I decided to strictly look at plans for new residential single - family re- platting (excluding any and all multi - family zoning changes). In its Comprehensive Plan, Columbia Heights notes a concern for a "diminishing and aging housing stock." While only a small dent, six newly constructed homes plus one extensively rehabilitated home (already underway) will align with that goal. Furthermore, in its Future Land Use plan, Columbia Heights points to a goal of continued investment in low density residential housing. This subdivision and variance request aides in accomplishing this task. I have spent much of my childhood at Silver Lake Beach, having graduated from St. Anthony Village High School in 2007. 1 also walked through Silverwood Park across the street, the beach and the surrounding areas, while taking a close look at the facades of the existing homes on the block. Based on my review of the aforementioned items, I commissioned fa4ade elevations (enclosed) for the proposed homes that would complement and enhance the existing area. Additionally, I spent time with Mr. Hogeboom and Ms. Holmbeck on more than one occasion discussing what a proposed development like this may bring to the city and how it lines up with its Comprehensive Plan. They both conveyed to me the desire for the city to bring in higher end single family homes, both for able- bodied seniors and young families. This proposed re -plat and variance request will result in the ability for seven parties to move into Columbia Heights in higher end single family units. 68 In reference to the variance (and subdivision) requests, city and state statutes allow as a valid reason for these requests to be "topography" issues with the proposed site. This site (as the elevation markings on the attached plans show) offers an extremely complex and difficult area to work with. There will need to be several retaining walls constructed to make the site usable for the proposed development. The passing of the re -plat request and variance requests (for lot width) will enable me to be able to properly solve the topography issues in an aesthetically pleasing manner. In addition to this, because the parcel is not a rectangle and instead bows in the back and consists of a steep hill looking down over Silver Lake Beach, there will need to be a great amount of earthwork done for the development to take place when combined with all of the other topography issues present. Upon approval of the lot width and variance requests, the project will enable me to develop the area according to the Comprehensive Plan of an ongoing investment into single family residential housing while staying within the existing zoning density of single family residential housing. Furthermore, the proposed development will enable the Public Beach and Silverwood Park to enjoy more usage since their reinvestment projects were completed. Because the homes proposed on this site will sell for north of the current median home values in the area, this project will raise the value of the surrounding homes and real estate. I had initially proposed at the planning meeting I attended with the City Council, five variances of 42' wide lots (from the existing zoning requirement of 70' wide lots). Additionally, a separate variance related to lot square footage may have been required from the existing 8400 square foot zoning requirement for these five lots. After the feedback received from the meeting, I took a closer look at my proposal and then moved one of the five proposed front lots off of the street, meaning a square footage variance would no longer be required as each of the front four lots would now exceed Columbia Heights' zoning requirement (as seen in the provided preliminary plat). Additionally, instead of five lot width variances needed, this revamped proposal will now require four lot width variances (and will also result in significantly wider lots than the originally proposed five lot front plan). This variance will enable the front four lots to be deeper while allowing for four homes to be constructed off of the street (instead of the five which 1 originally had proposed). To give an idea of what the newly constructed homes will look like with the variances and re -plats approved, I have attached exterior facade examples consistent with envisioned construction on the approved sites. As a lifetime Northeast area resident, I am excited to present this project to you. I am eager to put together a development that will "wow" while still keeping in the spirit of the area and of Columbia Heights' Comprehensive Plan. 1 look forward to putting the first shovel into the ground at 4400 Stinson Blvd. with you, and also am looking forward to future development projects within the city. Very truly yours, TJ Brama 69 ,4400 Stinson Blvd. Scale 1 1200 70 CITY OF COLUMBIA HEIGHTS Public Works Department TO: THOMAS BRAMA II FROM: KEVIN HANSEN PUBLIC WORKS DIRECTOR/CITY ENGINEER DATE: August 22, 2016 SUBJECT: 4400 Stinson Blvd 1 have reviewed the prelim/final plan submittal packet dated 08/11/16, and have the following requirements /comments: • A storm water management plan is required by the City of Columbia Heights. This includes temporary erosion control BMPs including but not limited to: temporary rock entrance /exit, perimeter silt fence, storm sewer inlet filters, temporary sediment basins, erosion control mats, soil stockpile areas, and street sweeping. No building or land disturbing activity will be approved unless it includes a storm water management plan, detailing how runoff and associated water quality impacts resulting from development will be controlled or managed. No work can begin until a permit is approved by RCWD. • Please provide the City of Columbia Heights with the stormwater calculations. • According to city code, properties are not allowed to have cross drainage onto neighbor's properties. There is violation of this on the plan drawing for grading, drainage and erosion control (pg. 3). • The soil borings provided indicate that the soils are wet & loose. Will soil correction be needed for building pads? If so, has a geotechnical engineer prepared a report for support of footings? • Does the Development propose overall mass grading of the site or lot by lot grading? • All utilities are considered private. Maintenance of shared mains and driveways must be included in documents recorded at Anoka County. • Required materials for construction of water and sewer main/services are attached. • The paved surface to the back three properties must be a minimum of 20' wide. To catch some of the stonnwater runoff from this long driveway, it is suggested that the driveway be constructed with an inverse crown (similar to an alley) and a catch basin be installed in the concrete gutter at the street. • Location of the sewer lateral to the existing house shall be determined. The owner shall determine the integrity of the pipe by televising. If the pipe is in good condition, it can be lined and reused. If the pipe is in poor condition it will need to be replaced. • The sanitary sewer main was recently lined. Capped wyes not in service were not reconnected to the main. • The existing water service is connected to the main on Benjamin St. Disconnection of the service must be done at the main. • All retaining walls 48" or more in height must be designed by a registered professional engineer. • All properties must have the City of Columbia Heights standard concrete apron. This matches other properties on Stinson Blvd. • It is reconvnended that signs be placed off of Stinson Blvd with addresses of the properties as well as mailboxes. • With rear lots and a private drive, refuse service will be only be provided on Stinson Blvd. If you have any questions or need further information, please contact me at (763) 706 -3705. C: Lauren Letsche, Stormwater Specialist Kathy Young, Assistant City Engineer KH:kh VA] 8/3/2016 COOLhouseplans.com Plan ID: 3255211-800-482-0464 Ci:ch He�a ;o ?r "rirrG" Reverse Image (c) plans copyrighted by designer Elevation Plan ID: chp- 32552, Order Code: C101 COOLhouseplans.com 11- 800 - 482 -0+64 72 http://www.ccdhouseplans.com/print—details,htmI?pjd=32552 2/7 8/3/2016 C001-houseplans.com Plan ID: 47350 1- 800 - 482 -0464 © plans copyrighted by designer Elevation Plan ID: chp- 47350; Order Code: C101 COOLhauseplans.com 1 1 -800- 482 -0464 J r. ��� r http://www.cc>olhouseplans.com/print—detaiIs.htmI?pid=47350 73 2/8 8/3/2016 COOLhouseplans.com Plan ID: 4115311-800-482-0464 ( plans copyrighted by designer Elevation Plan ID: chp- 41153, Order Code: C101 COOI_houseplans.com 1- 800- 482 -0464 e ` T 1bi (r'nc% f n ,r /v75 74 tittp://www.coolhousep;ans.com/print—details.html?pid=41153 2/8 4400 Stinson Parkway Columbia Heights, Minnesota Anoka County Wetland Delineation Report July 12, 2016 � Hakanson ■■ Anderson 3601 Thurston Ave. Anoka, MN 55303 Ph: (763) 427 - 5860 Fax: (763) 427 - 0520 www.haa- inc.com Table of Contents WetlandDelineation Report .......................................................................................... ..............................1 AppendixA: Maps ................................................................................................................ ............................... 3 AppendixB: Photo Log ....................................................................................................... ..............................6 76 I. INTRODUCTION An assessment of the presence and extent of wetlands at the 4400 Stinson Parkway project area was completed on July 11, 2016. The area consists of two parcels (PID 36- 30- 24 -11- 0087 and 36- 30 -24 -11 -0088) located within Section 36, Township 30N, Range 24W. No wetlands were found to be within the project area. II. METHODS Desktop analysis was done prior to conducting the site visit. This included evaluating the Minnesota Department of Natural Resources (DNR) Public Waters Inventory (PWI) (Appendix A, Figure 1), DNR National Wetlands Inventory (NWI) Update (Appendix A, Figure 1), the Minnesota Geospatial Information Office 2 -foot LiDAR contours (Appendix A, Figure 2), and Natural Resources Conservation Service Web Soil Survey (Appendix A, Figure 2). Additionally, a site visit was conducted on July 11th to confirm the desktop analysis findings. III. RESULTS A. Desktop Analysis There are no PWI or NWl wetlands within the project area (Appendix A, Figure 1). Web Soil Survey maps one soil intersecting the project area (Appendix A, Figure 2). The Urban Land - Hayden Complex soil is not a hydric soil. The LiDAR 2 -foot contours show a range of elevations from 952 to 984 feet above mean sea level within the project area (Appendix A, Figure 2). The entire area is on a hillslope with the elevation decreasing towards the southeast corner. B. Site Visit There is a house towards the middle of the site. The forested area surrounding the back and sides of the house is dominated by buckthorn, boxelders, and garlic mustard (Appendix B, Photo 1). The front yard consisted of a lawn and a fenced off garden. No evidence of wetlands were found, including at the southeast corner which is at the lowest elevation (Appendix B, Photo 2). IV. CONCLUSION No wetlands were found to be within the project area. 4400 Stinson Parkway 77 Respectfully submitted, Kaci Fisher Environmental Specialist Hakanson Anderson 4400 Stinson Parkway 78 Appendix A: Maps 4400 Stinson Parkway 79 500 Feet Legend Figure 1. N Project Area Location, � w z County Line National Wetland Inventory, s NW1 & Public Water Inventory Hakanson PWi ■ 80 4 100 Feet Legend Figure 2. N Project Area w F Contours Hydric Soil Rating s sods & Topography Hakanson Not Hydric ■■ Anderson UhdD 81 5 Appendix B: Photo Lag 4400 Stinson Parkway 82 Photo 1. Hillslope south of house, facing northeast Photo Z. Southeast corner of project area, facing northeast 4400 Stinson Parkway 83 Uj 0" AbWf W Cod - A it N I L-J L) I 1 0 S6 299.�"- 7-� 13r- - -Z z LOT 7 lung Mwe 8,424 ' Sq.FL O19. A,!6- a Al� A, —_,,_LO.22 AerL-- SB-1 LOT 6 AftVWY flg,044 Sq -4— n 77. N li1�T N ,M) +E Approximate Soil Boring Location S 84 Haugo GeoTechnical Soil Boring Location Sketch Figure 4: 1 Services. 4400 Stinson Boulevard Drawn By: RD 2825 Cedar Avenue S. Columbia Heights, Minnesota Date: 7/21/16 Scale: None Minneapolis, MN 55407 11 Project #- 16-0565 84 Haugo GTS BORING NUMBER SB -1 A U G O 2825 Cedar Ave S Minneapolis, MN 55407 PAGE 1 OF 1 Telephone: 612 - 729 -2959 Fax: 763 -445 -2238 CLIENT Thomas Brama , _ PROJECT NAME T3 Addition PROJECT NUMBER 1"565 _ PROJECT LOCATION Columbia Height, MN DATE STARTED 7/18/16 COMPLETED 7118/16 GROUND ELEVATION 988.8 ft _ HOLE SIZE 3 1/4 inches DRILLING CONTRACTOR HGTS _ GROUND WATER LEVELS: DRILLING METHOD Hollow Stem AugerlSplit Spoon „ AT TIME OF DRILLING — Not Encountered_ LOGGED BY MS _ _ CHECKED BY JC AT END OF DRILLING — Not Encountered _ NOTES _ _ _ _ _ AFTER DRILLING -- Not Encountered ui o A SPT N VALUE U d� a W Lum r_ v7 w �z� W Fc ~� 20 40 60 80 PL MC LL o W O MATERIAL DESCRIPTION _j g uii� d O Q w Z Q I �� O a-2 v0S mOz Uv a } o 20 40 60 80 L' FINES CONTENT ( %) Cl 0.0 1 1 20 40 60 80 Silty Sand, fine grained, dark brown, moist. (Topsoil /FILL) % AU 22 {CL) Sandy Lean Clay, trace Gravel, mottled brown and grey to a _ 5 / brown at 12 112 feet, moist, rather stiff. (Glacial Till) � SS o % 23 3 -5 -7 (12) d H q �. • — W 5.0 , SS 124 34 -5 o i i/ (9) i 7.5_' / SS 3-4 -7 U 25 (11) 8 I m a SS N 3 U 10.0 4 -5 -7 y 26 (12) j te n 12.5 i N �/ � SS I 27 4-4 -5 (9) z i I ' / 1 SS 34-6 1 28 (10) = m 15.0 W Bottom of borehole at 15.0 feet. 00 0 W 0 85 Haugo GTS BORING NUMBER S13-2 AUG❑ 2825 Cedar Ave S GFOTECHNIrAL Minneapolis, MN 55407 PAGE 1 OF 1 Telephone: 612 -729 -2959 Fax: 763- 445 -2238 CLIENT Thomas Brama PROJECT NAME T3 Addition_ PROJECT NUMBER 16 -0565 _ _ _ _ PROJECT LOCATION - Columbia Height MN DATE STARTED - 7/18/16 _ _ _ COMPLETED _7/18/16 _ _ GROUND ELEVATION 958.2 ft HOLE SIZE 3 114 inches DRILLING CONTRACTOR HGTS _ _ _ GROUND WATER LEVELS: DRILLING METHOD Hollow Stem Auer /S Ip jt Spoon AT TIME OF DRILLING 11.00 ft / Elev 947.20 ft LOGGED BY MS — - -- CHECKED BY JC _ AT END OF DRILLING _— Not Encountered_ _ NOTES _ _ _ _ _ AFTER DRILLING — Not Encountered o z A SPT N VALUE a.. � v = a- o aw m w o z J w Z _ 20 40 60 80 PL MC LL V J MATERIAL DESCRIPTION w 7 rY O> y W.4 - i80 o � n �Z O V m U Y U y 20~ 40 60 < W a of E FINES CONTENT 0.0 20 40 60 80 ` Silty Clay, trace Roots, black, wet. (Topsoil) L, AU 8 (CL -ML) Silty Clay, brownish grey, trace black, wet, medium. 2.5 (Alluvium) 1 SS 2 -2-4 z o g (6) 1 a o ' (CL) Sandy Lean Clay, trace Gravel, mottled brown and grey, wet, i q rather soft to medium. (Glacial Till) 5.0 /� SS 2 -2 -3 W & / 10 (s} c� s J H 7.5 / /.j Cis—is 34-4 (8) m a _ _ (SC) Clayey Sand, fine to medium grained, trace Gravel, mottled N brown and grey to brown at 12 112 feet, wet, very loose to medium N 10.0 dense. (Glacial Till) ' SS 2 -2 -2 / 12 (4) n o 5 12.5 i. -.�.. i 1i SS 3-6-8 13 (14) 4 SS 1� 14 4.8 -14 (22) m 15.0 1i v W Bottom of borehole at 15.0 feet. 0 W 0 86 Haugo GTS BORING NUMBER SB -3 HA�Minn Cedar Ave S PAGE 1 OF 1 Minneapolis, MN 55407 Telephone: 612 - 729 -2959 Fax: 763-445 -2238 CLIENT Thomas Brama PROJECT NAME T3 Addition PROJECT NUMBER _16.0565 _ _ PROJECT LOCATION Columbia Hecht, MN _ DATE STARTED 7/18116 COMPLETED 7118116 GROUND ELEVATION 952.2 ft HOLE SIZE 3 114 inches DRILLING CONTRACTOR HGTS GROUND WATER LEVELS: DRILLING METHOD Hollow Stem Auger /Split. Spoon_ _ AT TIME OF DRILLING 10.00 ft / Elev 942.20 ft LOGGED BY MS CHECKED BY JC AT END OF DRILLING — Not Encountered NOTES AFTER DRILLING — Not Encountered o z t ♦ SPT N VALUE aw �m _ wo �z� a- S ~ 20 40 60 80 PL MC LL O MATERIAL DESCRIPTION w g > t3 O z Q w w z p� �'' c9 o-� z O� m0> U z Y" 20 40 _60 80 < W a Q LJ FINES CONTENT 0.0 20 40 60 80 Aggregate Base. AU Silty Sand, fine to medium grained, trace ROOtS, with Bituminous 1 x below 2 112 feet, dark brown, moist. (FILL) 2.5 if SS 8 -11 -10 2 (21) J` I 3 _ 1 D 5.0 S3 (11) (11) � 7.5 5012" (CL -ML) Silty Clay, with Poorly Graded Sand seams, mottled brown and grey, wet, rather soft. (Alluvium) I 10.0 17 � - SS 2 -3 -2 `' D 5 I ` I (CL) Sandy Lean Clay, trace Gravel, brown, moist to wet, rather 12.5 / /� stiff to very stiff. (Glacial Till) SS 2-4-7 6 (11) / SS 4 -5 -12 7 (17) 15.0 Bottom of borehole at 15.0 feet. 87 Haugo GTS BORING NUMBER SB-4 HA�Minn Cedar Ave S PAGE 1 OF 1 Minneapolis, MN 55407 Telephone: 612 -729 -2959 Fax: 763 -445 -2238 CLIENT Thomas Brama PROJECT NAME T3 Addition PROJECT NUMBER . 16_0565 _ — _ PROJECT LOCATION Columbia Height, MN DATE STARTED 7/18/16 7/18116 ._ _ _. GROUND ELEVATION ..994,2 ft SIZE 3.1/4 inches DRILLING CONTRACTOR HGTS GROUND WATER LEVELS: DRILLING METHOD Hollow Stem Auger /Split Spoon AT TIME OF DRILLING — Not Encountered LOGGED BY _ MS _ _ _ _ _ CHECKED BY JC _ —_ AT END OF DRILLING _ - Not Encountered NOTES Auger met refusal at 11 feet. _ _ _ AFTER DRILLING —Not Encountered with Cave-in at 7 feet____ _ L - z ♦ SPT N VALUE CL 0 =0 a. O MATERIAL DESCRIPTION L } �o Lj y w Q L ° N z 20 40 60 80 PL MC LL pv _j a- Z) 0 O� m0> uj Y" I - - - -r —A 20 40 60 80 U :EZ 0 Lu UZ 0 0 } Q� L FINES CONTENT ( %) E 0.0 f Of 20 40 60 80 — Silty Sand, fine grained, trace Roots, dark brown, moist. (Topsoil /FILL) AU 15 (SC) Clayey Sand, fine to medium grained, trace Gravel, with 2 5 Cobbles below 5 feet, brown, moist, loose to medium dense. (Glacial Til4-5-4 FIT- S 4 -5 j, 6 (9) 4-6-8 SS s 17 (14) i SS 50/4" » 7.5 18 i 10.0 SS 0- 50/0" 19 j Bottom of borehole at 11.0 feet. 88 Cirrierie for Assiglunq G(utip Syrnbols and Group Names USMU Laboratory Tests A Soils ; Primaril,i, organic natter call, in color and organic cdc: -a:e- d Gv, 6: ro.(:{; SM If SC CC-111- > -'A ;pl- a11, SP �iNl V Alwq� Z, I 'A h,,!, 1-1 Z"t'. � Ccv1ta°11 1Clc7t� p ; 14 & j .3 - Q - L- •N 9,txC V 5 , -, I r 1� - N' V,vf 40-1 9,A,r, IC Q,a;i PI wic U,-r A [—As 0• 4--,* 6C so '0 X a) 30 20 M IL 10 7 4 0 Descriptive Terminology of Soil Standard D 2487 - 00 Classification of Soils for Engineering Purposes (Unified Soil Classification Systern) Soils Classification Gravcls Clean Gravels N A 5 C z " 2 to 3 Bpi Raihe' S" C%. > % S k�lv Al"r f Gravels with Fines i I ines classify as ?.it ot tvil i r cw N 1 4 F, fy as CL of CH (,Oal5c Sands Clean Sands C. 2 6 and t-5 C 2 • 50' of r E c; i -C 0 AIP;f, -!�C Cl- .r a"C- U t pa` set I Sands with Fines Fines Gasslfx aE MIL of MH 6 NZ 4 sieve mc-e Ina 12- Fines CiI--14yaSCLo,CH F Silts and Clays a0eU Sand and FlOtii On 01 above 11- 1 Cr Plols Wow 'A ne, Y I V) > V Tess 1'xr Clay No 700 PI? 4 ano r 0 E,'' Of atlovt• A line —41-E,,-I Vaj P1 PJDI� Or, Of abovt W brie Silts and clays f-rc.-nicl P) Plots below A finf o Z Lip d Soils OL ver, loo5c, C to 4 BPF < L.4 I.". bat lino-', Soils ; Primaril,i, organic natter call, in color and organic cdc: -a:e- d Gv, 6: ro.(:{; SM If SC CC-111- > -'A ;pl- a11, SP �iNl V Alwq� Z, I 'A h,,!, 1-1 Z"t'. � Ccv1ta°11 1Clc7t� p ; 14 & j .3 - Q - L- •N 9,txC V 5 , -, I r 1� - N' V,vf 40-1 9,A,r, IC Q,a;i PI wic U,-r A [—As 0• 4--,* 6C so '0 X a) 30 20 M IL 10 7 4 0 Descriptive Terminology of Soil Standard D 2487 - 00 Classification of Soils for Engineering Purposes (Unified Soil Classification Systern) Soils Classification Particle Size Identification Group 2 to 3 Bpi Raihe' S" 4 IV 5 cip" S C In 6 BPF GW ',- aoeceave Grave SIM GP (,Oal5c 4 q,ave, - --7— , -- - 1, "•e Na 4 ic 34 ISM o 0 AIP;f, -!�C Cl- .r a"C- P-$ , .. a W 4 it W !0 SW P200 Nn ! C: ?, N I(, Vp F N€ 4 N_ a0eU Sand "'I! r N, f1l < 4 of SM is, Cl m. sanC Clay No 700 PI? 4 ano E,'' Of atlovt• A line —41-E,,-I Vaj ML Relative Density of OL CohesionleSs Soils OL ver, loo5c, C to 4 BPF CH I It, 10 APF MH Llasl,c S,! de"SE ;I IQ 3C BPI ON an:c C;r, Dense 50 eflf ON 0 oan : sit, Wry dense ove, If HIF "A0 M IH or ON i I .__ ML or 01 IV 10 IV 4V 4U 50 60 70 80 90 100 11110 Liquid Limit (L L) Consistency of Cohesive Soils verl, soli 01G I BPF Soh 2 to 3 Bpi Raihe' S" 4 IV 5 cip" S C In 6 BPF Rather sl,V, c In 17 BPF SIM 13 lu 16 OPF Very silf, 1710 3C, BPF Ha,v over 30 BPF Drilling Notes Slandwo p-nt:rax.an its! cowigs we,,r acjvaric.ea by 3 1!4 c,, 6 114 1r) augers JrILSIS noted OlhcrmSe Jetll:)Q Ovate' was Used 10 Cl"An 030 POW r!v)f tO sampling only where indicated on logs Standard penetration test borings we designated by the prefx 'ST (SPIll I ut+, All samrfies were wen will, the SlaVard 2' 00 split -lube SMPIFI extopj where noted POWEL' auger Wrings we!(- ao-ari,ed by 4 Of 6 0arneler contriijous fl'Ohl SOJId sleet augers Soil C;ass;fjaOons and strata depths were in• fe;red from O'sluibf-d samples aiigeied I- the surilace and are Itietefoire s1.;1IX-wha' Ppr, oxenale PCW(., augf-- 4DIngis are riesignalecl by the prefix' P- Hand Zi;joe' b:;',,;Is were advanced manually vilf, a 1 112 U' 3 114 trE main: v 1116PO AoWt•f bowiqs art indcalled 0y the prefix fi BPF. r.cl,cale tj•o-Ns pe, it, - -0 ,af F r roe j, stat d It r. 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E -pvs�C Q D�cic Ou per; i A 3 8 "j' CH COLUMBIA HEIGHTS AGENDA SECTION ITEMS FOR CONSIDERATION ITEM NO. 9Aa MEETING DATE SEPTEMBER 12, 2016 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: RESOLUTION 2016 -67 ADOPTING A PROPOSED BUDGET FOR THE YEAR 2017, SETTING THE PROPOSED CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2017. DEPARTMENT: Finance CITY MANAGER'S APPROVAL: '4rAl� BY /DATE: Joseph Kloiber /September 9, 2016 BY /DATE: BACKGROUND: As required under the city charter, the city manager provided the city council with a proposed 2017 budget and tax levy at a regular council meeting in August. That document explains the proposed 2017 budget and tax levy with 127 pages of summary and detail information, including comparisons to the current year and two prior years. This document is available on the Finance department page of the city website. The city council must adopt a proposed budget and tax levy resolution by September 15th to begin the state - mandated Truth -in- Taxation process, and must also adopt a final version at a public hearing in December. The final tax levy can be less than the proposed levy, but it cannot be greater than the proposed levy. This allows for counties to mail each taxpayer a notice in November stating the proposed tax amounts for each property. The taxpayer thereby has time to form an opinion on the proposed tax amounts prior to the public hearing in December. In addition, during September, October, and November, the city council holds work sessions to discuss the proposed budget in greater detail than is typically practical at regular council meetings. One important piece of information that was not available when the proposed 2017 budget was delivered to the City Council was the amount of the 2017 Area -Wide Fiscal Disparities Subsidy. That information has since been published on the League of MN Cities website. For 2017, this subsidy to the City will increase by $400,000. This will restore most of the $450,000 by which this annual subsidy was cut for 2016. The attached resolution increases the 2017 gross tax levy, which includes both the share paid by local taxpayers and the Area -Wide Fiscal Disparities Subsidy, by $340,000 over the 2016 level. As this amount is less than the $400,000 increase in the 2017 Area -Wide Fiscal Disparities Subsidy, by adopting the attached resolution, the city council will actually be reducing the local taxpayer share of the levy by $60,000 for 2017. STAFF RECOMMENDATION: The city manager recommends approval of the proposed 2017 budget and levy. RECOMMENDED MOTION(S): Move to waive the reading of Resolution 2016 -67, there being ample copies available to the public. Move to adopt Resolution 2016 -67, being a resolution adopting a proposed budget for the year 2017, setting the proposed city levy, approving the HRA levy, approving a tax rate increase, and establishing a budget hearing date for property taxes payable in 2017 of December 12, 2016, at approximately 7:00 p.m. in the city council chambers. ATTACHMENT(S): Resolution 2016 -67 CouncilLetter Res2016 57 201 7ProposedBudget& Levy. docx 99 RESOLUTION 2016 -67 ADOPTING A PROPOSED BUDGET FOR THE YEAR 2017, SETTING THE PROPOSED CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2017. Now, therefore, in accordance with all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: ORDER OF COUNCIL Section A. The budget for the City of Columbia Heights for the year 2017 is hereby approved and adopted with appropriations for each of the funds listed below. Section B. The estimated gross revenues to fund the budget of the City of Columbia Heights for all funds, including general ad valorum tax levies and use of fund balances, as hereinafter set forth for the year 2017. Revenue Governmental Funds Expense General Fund 11,304,877 Governmental Funds 440,675 Economic Development Authority Admin. 297,018 General Fund 11,389,877 Library 878,079 Planning & Inspections 440,675 Special Project Funds 25,000 Economic Development Authority Admin. 302,018 Capital Project Funds 1,745,005 Cable Television 143,459 Library 878,079 After School Programs 44,000 Special Project Fund 25,000 Public Safety - Other 111,955 Capital Project Funds 2,262,519 Debt Service Funds 2,015,700 Capital Bond Proprietary Funds Assets Principal Water Fund 2,798,419 325,000 185,800 Sewer Fund 2,630,788 - 35,000 Refuse Fund 2,050,851 - - Storm Sewer Fund 687,738 385,000 111,600 Liquor Fund 8,884,000 - 195,000 Central Garage 758,959 - - Building Maintenance 196,831 - Information Systems 381,761 - - Total Including Interfund Transfers 36,002,629 710,000 527,400 Section B. The estimated gross revenues to fund the budget of the City of Columbia Heights for all funds, including general ad valorum tax levies and use of fund balances, as hereinafter set forth for the year 2017. Revenue Governmental Funds General Fund 11,304,877 Planning & Inspections 440,675 Economic Development Authority Admin. 297,018 Cable Television 227,400 Library 878,079 After School Programs 22,000 Special Project Funds 25,000 Public Safety - Other - Capital Project Funds 1,745,005 Debt Service Funds 2,038,123 100 City of Columbia Heights —Council Resolution 2016 -67 Proprietary Funds Water Fund 3,230,800 Sewer Fund 2,236,750 Refuse Fund 1,993,750 Storm Sewer Fund 912,600 Liquor Fund 8,964,700 Central Garage 692,915 Building Maintenance 206,500 Information Systems 335,000 Use of Fund Balance 451,437 Total Including Interfund Transfers 36,002,629 Page 2 Section C. The following sums of money are levied for the current year, collectable in 2017 upon the taxable property in said City of Columbia Heights, for the following purposes: Estimated General Fund Levy 8,925,000 Estimated Library Levy Estimated EDA Fund Levy Tota I 845,111 84,000 9,854,111 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for the fiscal year 2017 in the amount of $209,468. BE IT FURTHER RESOLVED: That the public budget hearing is scheduled for December 12, 2016 at approximately 7:00 p.m. in the City Council Chambers. BE IT FURTHER RESOLVED: That the County Auditor is authorized to fix a property tax rate for taxes payable in the year 2017 that is higher than the tax rate calculated for the City for taxes levied in 2015 collectable in 2016. BE IT FURTHER RESOLVED: That the City, pursuant to Resolution 2015 -07, has previously called and redeemed all bond principal and interest payments on General Obligation Bond Series 2007A applicable for taxes payable in 2017 in the amount of $136,992 and that the County Auditor is authorized to cancel the related Bond Levy in its entirety for taxes payable 2017. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2008B in the amount of $430,000 and that the County Auditor is authorized to cancel $430,000 of the related Bond Levy for taxes payable in 2017, leaving a balance of $227,434 to be levied for taxes payable in 2017 for Series 2008B. BE IT FURTHER RESOLVED: That the City, pursuant to Resolution 2009 -74, has previously certified to the County Auditor an initial debt levy schedule for all years applicable to the General Obligation Bond Series 2009A, and that the City hereby confirms the amount of $234,289 to be levied for taxes payable in 2017, as listed therein for Series 2009A. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2015A in the amount of $2,436 and that the County Auditor is authorized to cancel $2,436 of the related Bond Levy for taxes payable in 2017, leaving a balance of $480,000 to be levied for taxes payable in 2017 for Series 2015A. The Finance Director /Treasurer is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. In City of Columbia Heights —Council Resolution 2016 -67 Approved this Offered By: Seconded By: Roll Call: Ayes: Nays: Katie Bruno City Clerk /Council Secretary day of Mayor Gary L. Peterson Page 3 102