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Home My WebLink AboutMay 4, 2016 COLUMBIA HEIGHTS PUBLIC LIBRARY Approved BOARD OF TRUSTEES 6/1/2016 MINUTES May 4, 2016 The meeting was called to order by Chair Patricia Sowada at 6:31 p.m. Members present were Nancy Hoium, Steve Smith, Patricia Sowada, and Catherine Vesley. Also present was Library Director Renee Dougherty and Recording Secretary Renee Rewitzer. Absent was Board Member Barbara Tantanella and Council Liaison Gary Peterson. The minutes of the April 6, 2016, Board meeting were approved. The bill list dated April 20, 2016, was reviewed. It was moved, seconded, and passed that the bills be paid. The May, 2016, accounting sheet was reviewed. Old Business: Update on New Library Construction Construction is roughly on schedule; the building is now fully enclosed. The interior walls are framed and electrical, sprinkler, plumbing and air handling systems are in place. We are waiting on a set of west facing windows. The board toured the site on May 4, 2016 and enjoyed the tour very much. It is anticipated that on June 2, 2016, Ebert Construction will turn the building over to the city. Shel scheduled to be installed the week of June 6. Dougherty is revi moving companies. RFID Update At the time of the meeting 42,000 items from the collection have been tagged. Dougherty expects tagging to be completed by Friday, May 6. New Business: Replacement cards Dougherty approached to the board to consider issuing replacemen patrons during the grand opening. Vesley made the motion to offer replacement library cards at no charge for the grand opening through July 30. Smith motion passed. Youth Read Down for June and July Dougherty shared that Anoka County will be promoting Youth Read Down and would like the board to consider doing the same for Columbia Heights. Yout under may earn $1.00 off their overdue fines for every fifteen m in the library. Hoium moved that Columbia Heights Public Library participate in Down for June and July. Vesley seconded the motion; motion passed. Plans for Grand Opening The Grand Opening will occur on June 25, 2016, from noon to 4:00 p.m. Plans include a Mayoral welcome, short speeches from Dougherty, individuals from the Library Board, Library Foundation, Design Task Force, and Mississippi Watershed followed by a ribbon cutting. Entertainment ideas include music story walk, a presenter in the History room and food. Dougherty to share brainstorming ideas with her. Vesley suggested that stickers phrase akin to the Yes a new library buttons be handed out during the opening. Staffing Update on Clerk Typist II Dougherty notified the Board that Renee Rewitzer has submitted her resignation effective June 10, 2016. The Library Clerk-Typist II position will be posted through May 13. The Assistant to the City Manager and Library will conduct interviews on May 20. 2017 Budget Dougherty reported that she must present a preliminary budget by the end of May. The -year plan could accommodate a 2.5% increase in revenues and expenditures. At this time no labor contracts for 2017 have been settled so perso. Items from the Floor: Dougherty shared that Susan Nemitz, Ramsey County Library director, has accepted the directorship at the Santa Cruz County Library. th Sowada inquired about the status of the 40 Avenue building. Dougherty replied that it is an commercial listing and has been shown at least once. Core Commercial is the listing agent. There being no further business, the meeting was adjourned at 7:15 p.m. Respectfully submitted, Renee J. Rewitzer Recording Secretary, Library Board of Trustees w; /z·ä E /Ò,z I;zmw· 7; · 7z-©zz·; ·w; ,z E 7z,zz·ä z ·w; 7zz © --; ·r © ·©;·;· © ;¦ä;· zr z· ;©Ýz -·zÝz·z;u ¦ ©;¨Ò;·r --7·z Þz ,; ¦©Ýz7;7 · 7z,zz·z; · ¦©·z-z¦·; z /z·ä E /Ò,z I;zmw· ;©Ýz-;r ¦©m©r 7 -·zÝz·z;u Attachments: