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April 6, 2016
COLUMBIA HEIGHTS PUBLIC LIBRARY Approved BOARD OF TRUSTEES 5/4/2016 MINUTES April 6, 2016 The meeting was called to order by Chair Patricia Sowada at 6:30 p.m. Members present were Nancy Hoium, Steve Smith, Patricia Sowada, Barbara Tantanella and Catherine Vesley. Also present was Library Director Renee Dougherty and Recording Secretary Renee Rewitzer. Absent was Council Liaison Gary Peterson. The minutes of the March 2, 2016, Board meeting were approved. The bill list dated March 2, 2016, was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated March 16, 2016, was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated March 30, 2016, was reviewed. It was moved, seconded, and passed that the bills be paid. The April 6, 2016, accounting sheet was reviewed. Old Business: Update on New Library Construction Construction is roughly on schedule; the building is now fully enclosed. The interior walls are framed and electrical, sprinkler, plumbing and air handling systems are in place. The raised floor will be installed this week. Library staff toured the site on March 31, 2016. Photos of the tour were shared with the board. The board would like a tour of the new library next month and Dougherty will make arrangements. RFID Update At the time of the meeting 26,614 items from the collection have approximately two and a half weeks of work. The mobile tagging station will be returned on April 17. Smith has volunteered in the tagging process and shar board that the library staff is a hardworking group. Service Hours An hourly patron count was conducted from March 14 19 and March 21 26. Dougherty handed out charts of the results indicating the busiest and quietest times during each week. The board noted that the busiest hours are between 1:00 p.m. through 4:00 p.m. Monday through Wednesday. The quietest day is Saturday. Dougherty recommended a change in hours based on usage information shared. The proposed change would eliminate summer hours and maintain service for 54 hours p week throughout the year. Nancy Hoium made the motion, Vesley seconded it and it passed unanimously: To establish service hours of 9 a.m. to 8 p.m. on Monday, Tuesday, Wednesday; 9 a.m. to 5 p.m. on Thursday and Friday; and 11 a.m. to 4 p.m. on Saturday effective upon the opening of the new building. New Business: 2015 Annual Report to State Library The board reviewed a report of information submitted. Automated Materials Handling Equipment Dougherty reported that the City Council approved the use of $66,774 in construction contingency funds for the purchase and installation of a three-bin automated materials handler. The AMH will be used at the drive-up book drop to discharge materials without staff intervention, even when the building is closed. The AMH will save the staff time, prevent repetitive stress injuries caused by book handling, and provide convenient and instantaneous discharging of returned items for patrons. Policy on Public Art in the Columbia Heights Library. Catherine Vesley presented background information and the assemb proposed policy. A motion to adopted a policy on public art at the library was made by Tantanella and seconded by Smith. The motion passed. (Policy attached.) Online Payment This discussion was tabled until the next board meeting. Items from the Floor: The Chair requested that the July 6, 2016, board meeting be rescheduled to July 13, 2016. Tantanella made the motion and it was seconded by Vesley. Mo Discussion ensued about the location for the June 1 board meeting because the current building will be closed. Dougherty will explore locations and report back at the May meeting. There being no further business, the meeting was adjourned at 7:33 p.m. Respectfully submitted, Renee J. Rewitzer Recording Secretary, Library Board of Trustees w; /z·ä E /Ò,z I;zmw· 7; · 7z-©zz·; ·w; ,z 7zz © --; ·r © ·©;·;· © ;¦ä;· zr z· ;©Ýz -·zÝz·z;u ¦ ©;¨Ò;·r --7·z Þz ,; ¦©Ýz7;7 · 7z,zz·z; · ¦©·z-z¦·; z /z·ä E /Ò,z I;zmw· ;©Ý -·zÝz·z;u Attachments: Public Art in the Columbia Heights Public Library policy, January, February and March 2015-2016 Gate Count Comparison, March 14-19, 2016 and March 21-26, 2016 hourly patron counts, 2015 Annual Report to State Library. City of Columbia Heights | [z,©©ä th 820 40 Ave NE Ph: 763-706-3690 -706-3691 www.columbiaheightsmn.gov Board of Trustees Patricia Sowada Chair Nancy Hoium Vice-Chair Catherine Vesley Secretary Steve Smith Barbara L. Tantanella Member at Large Gary Peterson Council Liaison Renee Dougherty COLUMBIA HEIGHTS PUBLIC LIBRARY Library Director PUBLIC ART IN THE COLUMBIA HEIGHTS LIBRARY Lbwh5 /Lhbt The new library presents an opportunity to install and exhibit a area artists to install and exhibit art from area artists, or national ones, contemplation and curiosity. Public art in libraries contribute library mission to nourish minds, transform lives and build community. The establishment of a Library Art Committee will strengthen the selection process and build community excitement and support. T community at this time has no available exhibition space, only v temporary venues. t wth{9t The new library may exhibit art; acquire and maintain works of a commission works of art for both inside and outside the building policy defines the criteria by which the Library acquires artwor Public Art Collection and select artwork to be exhibited. D L59[Lb9{t 1.Artwork for display in the Columbia Heights Public Library will acquired and exhibited through purchase, donation, commission, l or short term exhibition, in accordance with the mission, goals objectives of the Library. 2.The Collection and Exhibition Program will represent a broad spectrum of artistic expression, with a focus on local and Minne artists. 3.Artwork must have merit, high quality, meet acceptable artistic standards, and be appropriate for a library setting. 4.Artwork must be original, hand-signed or authenticated by the artist. 5.The Library Art Committee will select/approve the work and super its location. This Committee shall include representatives from Board, Library Staff, Friends of the Library, Library Foundation, and the community. The final decision on purchases is made by the C of the Art Committee and the Library Director jointly. 6.The Art Committee has the responsibility for monitoring the poli establishing procedures for the implementation of the policy, and for reviewing and recommending changed to the policy. 7.Artwork that no longer has a relevant place in the Collection wi deaccessioned in accordance with Art program procedures. 8.Selection Considerations: a.The art celebrates and explores the unique history, culture and environment of Columbia Heights b.The art has broad and timeless appeal c.The art is excellent and innovative d.The art is designed for a publically visible and accessible area e.The art is safe, durable, and able to withstand theft, vandalism, and exposure to the elements if outdoors. f.The art requires low maintenance, and reasonable installation costs Approved ____________________________________ Columbia Heights Board of Trustees ____________________________________ Patricia Sowada, Chair Adopted 4/6/2016