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Home My WebLink About2016-2705P. Columbia Height Public Library Automated Material Handling Quote Manufacturing Delivery A Ask us about time + cost savings for your library! 2016 -2705 +1 Implementation Service i techlogic P E O P L E F1 R S T 1818 BUERKLE ROAD 800.494.9330 www.Tech- Logic.com WHITE BEAR LAKE, MINNESOTA 55110 I 0 Tech Logic is pleased to submit this proposal to the Columbia Height Public Library for our UltraSort system. We appreciate the opportunity to be considered for this project and believe that Tech Logic will provide the very best solution available. Why Choose a Tech Logic AMH Solution? Tech Logic has been in the automated material handling (AMH) business for over 17 years. We invented and developed the concept of automated material handling in libraries and have more automated material handling systems installed than any of our competitors. We design, develop, manufacture, install and service every AMH product and solution we sell. Our products are designed to be modular, flexible and turnkey because we understand that every library has different needs. Most library AMH systems were originally designed for use in warehouse settings or use generic components cobbled together to "work" for libraries. In these scenarios, the systems and components were built to handle uniform shapes, rather than the varied shapes and sizes of library materials. Many of these systems are converted to "accommodate" library items. Tech Logic Systems were designed "from the ground up" specifically for library materials so that you can be assured that items are handled gently and accurately. Tech Logic's patented Smart Bins (used for loading, sorting and transporting items) include a photoelectric eye that tells the bin to adjust its floor according to the level of books. Even if you only have one book in a Smart Bin, that book will still be at the top of the bin. If you've ever had to reach down into a bin as you empty that bin, you know how difficult this motion becomes when repeated over and over. Consider how much physical labor will be saved over the 20+ years it is expected to be in use. Tech Logic's AMH systems can actually "de- shingle" as the books are moved from the patron's hands to the sorter. This means that patrons can return stacks of items (something they are already accustomed to) while the system "singulates" them gently down to one item so that they can then easily be checked in and sorted. Systems that force patrons to feed books into the return one -by -one are basically forcing the patron to "singulate" for the system. This process also forces them to perform the check -in! We all have less "time" these days, why invest in a system that takes more of it? Tech Logic's system- design mentality recognizes that patrons cannot be counted on to follow directions so we design systems that assume they will not. 1818 BUERKLE ROAD 800.494.9330 1 www.Tech- Logic.com WHITE BEAR LAKE, MINNESOTA 55110 I 0 A Tech Logic UltraSort NXT system will introduce greater efficiency, safer work environments and less physical work for both library staff and patrons. These time and labor savings are cumulative and will be part of the daily workflow and will result in a significantly higher degree of satisfaction experienced by patrons served by your library in the following ways: ✓ Our "hands- free" drops are weather -proof and can be located such that the AMH system sorts 100% of item returns. ✓ Item - returns are fast, easy and anticipate worst possible patron behavior as part of the core design. ✓ Tech Logic systems are designed to allow patrons to return multiple items at a time (one- handed) so that current patron- behavior will not need to be modified. ✓ 100% returns means a greater return on investment than any other vendor can deliver. ✓ Smart -bins and slide- chutes from Tech Logic handle library items with the care so that they last longer. ✓ Sorting parameters can be changed whenever necessary so that the library can react to changing needs of an eclectic patron base. ✓ Deliveries to and from regional and branch libraries can be done in containers that best meet the space and time constraints defined by those individual libraries. This means that you can utilize existing totes or our smart-bins depending on volume and available space. ✓ Staff will not need to print or apply transit or hold slips at the circulation desk. ✓ When necessary or desirable, "holds" can be segregated from simple returns when volume warrants'this action. ✓ Daily statistics can be gathered and viewed by appropriate staff from any PC. ✓ Our patented Smart Bins (used for loading and sorting) will improve efficiencies and reduce physical labor at any library. These bins include a photoelectric eye that tells the bin to adjust its floor according to the level of books. Any AMH solution that offers receipts (and touchscreens) at the book return is by- design establishing a one -at -a -time (very slow) items - return process. With this in mind, our AMH solutions include a simple item - return process that your patrons "already know how to use ". No receipt printing, no touch - screens and no barcode scanners. We know from many years of real -world experience that the most successful system is the one that allows patrons to "drop - n-go". 1818 BUERKLE ROAD 800.494.9330 1 www.Tech- Logic.com WHITE BEAR LAKE, MINNESOTA 55110 I 0 CKY Part Number Description Unit Price 1st Yr. Extended price 1 913XXXXX 3 Bin UftraSort with Exterior Bookdrop, 3 Smart Bins and Holds Receipt Printing $74,825.00 $74.825.00 1 ASTSOFT Mufti -Bin System Control Software $0.00 $0.00 1 Installation and Training $5,200.00 $5,200.00 Sub Total $80,025.00 Discount $14,951.05 Shipping $1,700.00 Total Contract Pricing $66,773.95 AMH Payment Terms and Support: I. A first payment, in an amount of forty percent (40%) of the Contract Price, shal I be due within ten (10) days after the Effective Date. Work pursuant to this Agreement shall not begin until such payment is received and verified by Tech Logic. II. A second payment, in an amount of fifty percent (50 %) of the Contract Price, shall be due within ten (10) days after a Notice of Completion of Manufacturing Design is submitted to Library. III. A third payment, in the amount of (5 %) of the Contract Price, shall be due within ten (10) days of the date on which notification is made by Tech Logic to Library that manufacturing, final testing and pre- shipment inspection of the TLS is complete and ready to be shipped to Library. Library has the right and may elect to inspect the TLS (at the Library s expense) prior to actual shipment to Library. Failure of the Library to inspect the TLS prior to shipment to the Library shall not cause a delay of the third payment to Tech Logic. IV. Final payment, in an amount of five percent (5 %) of the Contract Price, plus all additional payments required under executed Change Orders, if any, shall be paid within ten (10) days of Tech Logic's delivery to the Library of the Notice of Completion. Further, if a delay occurs then the final 5% payment hereunder shall be paid by Library within sixty (60) days of shipment from Tech Logic. In any event, the final 5% payment hereunder shall be paid by Library within ninety (90) days from the date on which notification is made by Tech Logic to Library that the TLS is ready for shipment to Library. Payment Schedule for Change Orders: The payment of any Change Order shall be made in installments, with the first installment being due ten (10) days after the execution of the Change Order. The amount and payment terms of the Change Order shall be as set forth as above. Interest Charges: If any payments due from Library to Tech Logic are deemed to be, in the sole discretion of Tech Logic, overdue, then interest charges thereon shall be paid by Library to Tech Logic at a rate of one and one -half percent (1.5 %) per month Credit, Debit, or P-Card Payments are not acceptable forms of payment. Software and Hardware Support • Annual Support/Software License and Maintenance program costs are in addition to the item(s) quoted above. The Support/Software License(s) are required for the duration that the equipment is in use and is billed annually. Hardware Support is Optional. • Annual Support/Software and Maintenance Programs automatically increase 4% per year after the initial first year of paid annual support. Customer may qualify for savings with a multi -year pre - payment plan. Accepted Notes: 1) SIP or SIP2 is required and needs to be acquired. Please ensure that the SIP & ILS implementations are of the latest versions. 2) The SIP interface whinteg—r tes AMH systems with ILS software is provided by the ILS vendor. Gary L. Peterson, Mayor Walter R-.Tehst, City Manager 1818 BUERKLE ROAD 800.494.9330 1 www.Tech- Logic.com WHITE BEAR LAKE, MINNESOTA 55110 3D Rendering - 3 Bin Automated Material Handling System with Exterior Bookdrop '%� 1818 BUERKLE ROAD 800.494.9330 1 www.Tech- Logic.com `Vft TE BEAR LAKE, MINNESOTA 55110 I 0