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HomeMy WebLinkAbout03-28-2016OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING MARCH 28, 2016 The following are the minutes for the regular meeting of the City Council held at 7:00 PM on Monday March 28, 2016 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota 1. CALL TO ORDER Mayor Peterson called the meeting to order at 7:04 p.m. 2. ROLL CALL Present: Mayor Peterson, Councilmembers Nawrocki, Schmitt, Williams and Murzyn, Jr. Also Present: Walt Fehst; City Manager, Kevin Hansen; Public Works Director, Gary Gorman; Fire Chief, Keith Dahl; Economic Development Manager, Larry Pepin; Building Official, Renee Dougherty; Library Director and Katie Bruno; City Clerk /Council Secretary 3. INVOCATION Invocation provided by Sam Snyder, Bethel Christian Fellowship 4. PLEDGE OF ALLEGIANCE S. ADDITIONS /DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of March 14, 2016 MOTION: Move to approve the worksession minutes of March 7, 2016 MOTION: Move to approve the Public Improvement Hearing minutes of March 7, 2016 B. Accept Board and Commission Minutes MOTION: Move to accept the Draft HRA meeting minutes of March 14, 2016 C. Consideration of approval of attached list of rental housing applications. Councilmember Nawrocki questioned if the new rates are in effect. Fire Chief Gary Gorman explained the new fees are being implemented, along with a $55 fee for the family exempt rate. MOTION: Move to approve the items listed for rental housing license applications for March 28, 2016, in that they have met the requirements of the Property Maintenance Code. D. Adopt Resolution 2016 -30 Awarding Contract for 2016 Street Rehabilitation Project - 45th Avenue, Columbia Heights' Project 1607 Councilmember Nawrocki noted the bid is lower than the original estimate given at the recent Public Improvement Hearing. Director of Public Works, Kevin Hansen reported the bids came in about 16% under the estimated amount, residents can expect to see a similar reduction in their assessments. MOTION: Move to waive the reading of Resolution 2016 -30, there being ample copies available to the public. MOTION: Move to adopt Resolution 2016 -30, being a resolution concurring with the City of Fridley and awarding the construction contract for the 2016 Street Rehabilitation Project ST2015 -01, including 45th Avenue, City of Columbia Heights Project No. 1607, to Northwest Asphalt based upon their low, qualified, responsible bid in the amount of $1,231,663.82 with Columbia Heights' share of the project to be appropriated from Fund 415 - 51607 -5185. E. Accept Bids and Award Contract for Median Closure on Central Avenue (TH 65) North Of 39th Avenue, Project 1410 Director Hansen showed an overview of the proposed area. The southbound left turn lane will be about 30 feet longer then I currently is. Councilmember Schmitt questioned if this will affect the current bus stop location, and if the intersection may be signalized in the future. Director Hansen reported the bus stop location will not be affected, and a traffic signal is not anticipated. MOTION: Move to accept bids and award a contract for the Central Avenue (TH 65) Median Closure, City Project No. 1410, to Midwest Asphalt Corporation of Hopkins, MN based upon their low, qualified, responsible bid in the amount of $80,925, with funding from Fund 212 - 43191 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. F. Approve Joint Powers Agreement with City of Fridley for Project Engineering and Construction Administration Services on 45th Avenue Street Rehabilitation Project MOTION: Move to approve a Joint Powers Agreement with the City of Fridley to provide Engineering and Administrative Services for Street Rehabilitation on 45th Avenue from Main Street to the dead end at University Avenue, City of Columbia Heights Project 1607. G. Resolution 2016 -31 Requesting MSAS Construction Funds for Other Local Transportation Uses Director Hansen reported the City is requesting $78,000 for street rehabilitation improvements in 2016. Councilmember Nawrocki stated he feels the money received for state aid roads should be used to repair those same roads, rather than assessing residents on state aid roads. MOTION: Move to waive the reading of Resolution 2016 -31, there being ample copies available to the public. MOTION: Move to adopt Resolution 2016 -31 requesting Municipal State Aid System construction funds for other local transportation uses. H. Adopt Resolution 2016 -32 Awarding Street Striping, Resolution 2016 -33 Awarding Crack Sealing, Resolution 2016 -34 Awarding Seal Coating, and Resolution 2016 -35 Awarding Fog Sealing City Manager Walt Fehst explained this is part of a JPA with 11 other cities, the City of Coon Rapids serves as the project engineer. Councilmember Schmitt questioned why the bio fog seal is not being used. Director Hansen stated the long term success rate has not been determined yet. Hansen explained the application process; noting this is the first year we will use fog sealing. Councilmember Nawrocki questioned how the bids compare with the budgeted amount. Director Hansen reported they are at or under last years pricing. MOTION — STREET STRIPING: Move to waive the reading of Resolution 2016 -32, there being ample copies available to the public. MOTION: Move to adopt Resolution 2016 -32, being a resolution awarding the Joint Powers Agreement Contract with the City of Coon Rapids for the 2016 Street Striping Project to AAA Striping Service Co., based upon their low, qualified, responsible bid in the amount of $18.35 per gallon for Street Markings, $90.00 per gallon for Parking Lot Markings, and $90.00 per gallon for Street Symbol Markings with an estimated cost of $3,130 to be appropriated from Fund 212 - 43190 -4000, $570 to be appropriated from Fund 101 - 43170 -4000, and $3,600 to be appropriated from Fund 411 - 51401 -4000. MOTION — CRACK SEALING: Move to waive the reading of Resolution 2016 -33, there being ample copies available to the public. MOTION: Move to adopt Resolution 2016 -33, being a resolution awarding the Joint Powers Agreement Contract with the City of Coon Rapids for the 2016 Crack Sealing Project to American Pavement Solutions, Inc. based upon their low, qualified, responsible bid in the amount of $0.70 per lineal foot for crack sealing with an estimated cost of $18,505 to be appropriated from Fund 430- 46323 -4000. MOTION— SEAL COATING: Move to waive the reading of Resolution 2016 -34, there being ample copies available to the public. MOTION: Move to adopt Resolution 2016 -34, being a resolution awarding the Joint Powers Agreement Contract with the City of Coon Rapids for the 2016 Seal Coating Project to Pearson Bros. Inc., based upon their low, qualified, responsible bid in the amount of $2.20 per gallon of emulsion and $0.77 per square yard of FA- 2 aggregate (local streets) and 0.83 per square yard of FA -2 (Modified 1/8 ") aggregate (parking lots) with an estimated cost of $77,210 to be appropriated from Fund 415 - 51501 -4000 and $30,680 to be appropriated from Fund 411 - 51401 -4000. MOTION — FOG SEALING: Move to waive the reading of Resolution 2016 -35, there being ample copies available to the public. MOTION: Move to adopt Resolution 2016 -35, being a resolution awarding the Joint Powers Agreement Contract with the City of Coon Rapids for the 2016 Fog Sealing Project to Pearson Bros. Inc., based upon their low, qualified, responsible bid in the amount of $5.00 per gallon of emulsion for select parking lots with an estimated cost of $15,900 to be appropriated from Fund 411 - 51401 -4000 1. Engineering Services for Safety Improvements to Central Avenue (TH 65). Director Hansen reported the City has received funding for safety improvements along Central Ave. between 47th and 52nd Ave. Planned improvements include lighting, sidewalks and signage. MOTION: Authorize staff to prepare a RFP for design and construction services for safety improvements to Central Avenue (TH 65) from 47th to 51" Avenues, with construction funding provided by a MnDOT HSIP grant. J. Addition of Automated Materials Handling (AMH) For The New Library, City Project 1410 Director Hansen explained how the machine sorts, noting it will labor and lifting by library staff. Anoka County uses similar equipment in their libraries. The funding is available through contingencies, and the building is designed to accommodate the system. Councilmember Schmitt questioned if the Library Foundation was planning to fund this. Hansen reported the Library Foundation has supported the RFID tagging, gate access and automated checkout. Councilmember Nawrocki commented that the anticipated $16,000 annual savings in labor costs be used to reduce the 2017 budget. Director Hansen suggested waiting a few years to understand the operational cost associated with the new library. Nawrocki commented that the new location was supposed to more efficient, and made the following motion: Move to have $16,000 be directed to reserve for reduction in the 2017 budget. The motion failed for lack of a second. City Manager Fehst recommended discussing the budget change during the 2017 budget discussion meetings. MOTION: Authorize the addition of an AMH for the new Library, City Project 1410, in the amount of $67,688, from Tech -Logic with funding coming from 450- 51410. K. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for March 28, 2016 L. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 160515 through 160702 in the amount of $ 1,163,604.67. Motion by Councilmember Williams, seconded by Councilmember Nawrocki to approve the consent agenda as presented. All Ayes, Motion Carried. 8. PUBLIC HEARINGS A. Consideration of Declaration of a Nuisance and Emergency Abatement of violations within the city of Columbia Heights is requested regarding the property at 4344 4t" Street NE for failure to meet the requirements of the Residential Maintenance Code. Fire Chief Gary Gorman reported the property was abated, as it was unsecured, vacant and vandalized. Councilmember Nawrocki questioned why it was boarded up. Chief Gorman reported copper wiring and piping was removed. Larry Pepin, Building Official reported the property is on the abandoned and vacated list, and will require an inspection prior to occupancy. Motion by Councilmember Nawrocki, seconded by Councilmember Williams to close the public hearing and to waive the reading of Resolution Number 2016 -28, being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Murzyn, Jr. seconded by Councilmember Williams to adopt Resolution Number 2016 -28, being Declarations of Nuisance and Emergency Abatement of violations within the city Council of the city of Columbia Heights regarding the property at 4344 4th Street N.E. All Ayes, Motion Carried. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1. Planning and Inspections Fund 201, 2016 Budget Amendment Request City Manager Walt Fehst reported this is for an internship in order to assist the Building Official over the summer months. Councilmember Nawrocki stated the Community Development Department has more staff than in the past, and questioned if they could use current staff to cover the need. Larry Pepin, Building Official reported this is 15 week /20 hour per week position, with specific skillset requirements. Motion by Councilmember Murzyn, Jr. seconded by Councilmember Schmitt to waive the reading of Resolution No. 2016 -36, there being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Murzyn, Jr. seconded by Councilmember Williams to adopt Resolution No. 2016 -36, being a resolution approving a an amendment to the 2016 Budget for Planning and Inspections Fund 201, increasing Permit and Licensing revenue by $15,000. All Ayes, Motion Carried. 2. Budget Amendment for Website Redesign City Manager Walt Fehst reported in 2014 the EDA selected a new logo and brand identity. The implementation schedule includes a redesign of website. The redesign was not was not accounted for in the 2016 Cable TV budget. Councilmember Nawrocki stated he opposed the item. Manager Fehst reported more people are using the web to obtain information, and there are certain expectations. Councilmember Schmitt questioned when the current website was implemented, and how long the contract was for. Keith Dahl, Economic Development Manager reported the current contract was entered into in 2011, and expired in September 2015. Motion by Councilmember Williams, seconded by Councilmember Schmitt to waive the reading of Resolution 2016 -29, there being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Williams, seconded by Councilmember Schmitt to adopt Resolution 2016 -29, Resolution amending the 2016 Budget of the Cable Television Fund 225 for the website redesign. All Ayes, Motion Carried. 4 Ayes, 1 Nay, Motion Carried. Ayes: Williams, Schmitt, Murzyn, Jr., Petersen. Nay: Nawrocki. 3. Authorizing CORE Commercial to Market the Library City Manager Walt Fehst noted this was discussed at a recent worksession. CORE completed the appraisal of the current library, and recommends a listing price of $650,000. Councilmember Nawrocki asked if the parking lot across the street is included in the asking price. Manager Fehst said it is available, but not included in the listing price. Dahl reported CORE works in the areas of Northeast, St. Anthony, Columbia Heights and St Paul. Councilmember Williams questioned the commission rate. Dahl reported their commission rate is 5% -7 %, with a six month contract. Motion by Councilmember Williams, seconded by Councilmember Schmitt authorize CORE Commercial Real Estate to market the City's real property located at 820 40th Ave NE for $650,000. All Ayes, Motion Carried. B. Bid Considerations None C. New Business and Reports None 10. ADMINISTRATIVE REPORTS Councilmember Nawrocki had the following comments and questions: • The issue with the out of date information on the library cable channel has been corrected. • The request to review the summer newsletter prior to publication was made. • The monument for lames LaBelle still needs to be cleaned. Mayor Peterson suggested doing so at the same time the flagpole at Murzyn Hall is cleaned. • There was a question regarding the solar panel program in Red Lake, MN, they will take ownership of their panels in 5 years. Director Hansen explained Red Lake is paying some upfront costs; while we are not. Additionally, Red Lake received some tax recognition from the IRS. • An update on Financial One Credit Union business partnership was requested. Manager Fehst reported we are looking to do some business with them. • An update on the strip mall on Central Ave between 41St and 42nd was requested. Manager Fehst reported he has spoken to the complainant as well as many of the tenants of the mall. Fehst commented that many of the issues are civil in nature. • An update on the area of 39th between Quincy and Jefferson was requested. Manager Fehst reported staff is following up. City Manager Walt Fehst announced the city was named one of twenty finalists for the "All American City Award." The award will be presented in June, 2016. 11. CITIZENS FORUM 12. ADJOURNMENT Mayor Peterson reminded us to remember our service men and women, and our police officers and fire fighters, and to keep them in our thoughts and prayers. Meeting adjourne at 8:10 p.m. tz Respectively Submitted, Katie Bruno, Council Secretary /City Clerk 2016 -28 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving emergency abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Midfirst Bank (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 4344 4t" Street N.E. Columbia Heights, Minnesota. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights Makes the following: FINDINGS OF FACT That on March 19, 2016 the Fire Department responded to a complaint at the address listed above. Inspectors noted that the structure was open and unsecured. That on March 19, 2016 the Fire Chief ordered that Advance Companies secure the vacant structure. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist and have been abated, to wit: Approve the emergency abatement of the hazardous situation located at 4344 4t" Street N.E. CONCLUSIONS OF COUNCIL That the property located at 4344 4"' Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. That the emergency abatement of the hazardous situation located at 4344 4t" Street N.E. is hereby approved. ORDER OF COUNCIL The property located at 4344 4t" Street N.E. constitutes a nuisance pursuant to City Code. 2016 -29 A Resolution of the City Council of Columbia Heights Amending the 2016 Budget of Cable Television Fund 225 WHEREAS, the City Council of Columbia Heights adopted a new brand identity in 2015 for improved communication with its citizens and the surrounding community; and WHEREAS, the City Council of Columbia Heights seeks to implement this new brand identity within the City's website, as well as make other updates to the website to improve the website's usefulness to its citizens; and WHEREAS, the Columbia Heights City Charter limits expenditures to amounts for which the City Council has appropriated a budget; and WHEREAS, the City Council of Columbia Heights has not previously appropriated amounts for this proposed website redesign project; and WHEREAS, the City Council of Columbia Heights finds an appropriation of $25,000 to fund website redesign to be for legitimate municipal purposes; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Columbia Heights hereby amends the existing 2016 budget of Cable Television Fund 225 to appropriate $25,000 of fund balance for additional expenditures; and BE IT FURTHER RESOLVED this resolution shall be effective immediately upon its enactment by the City Council. 2016 -30 A resolution of the City Council for the City of Columbia Heights, Minnesota, Whereas, pursuant to a Joint Powers Agreement (JPA) with the City of Fridley, the City of Fridley has advertised for bids for the 2016 Street Rehabilitation Project, No. ST2016- 01(Columbia Heights Project 1607). Bids were received, opened and tabulated according to law. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: Findings Of Fact The following bids were received by the City of Fridley complying with the advertisement: Bidder Base Bid Base Bid plus Alternate Northwest Asphalt $1,298,710.22 $1,231,663.82 Park Construction Co. $1,312,244.07 $1,250,720.12 T.A. Shifsky and Sons, Inc. $1,333,560.07 $1,293,145.49 North Valley Inc. $1,366,821.85 $1,425,289.48 Hardrives, Inc. $1,563,555.89 (No Bid) It appears that Northwest Asphalt of Shakopee, MN is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: The City of Columbia Heights concurs with the City of Fridley in awarding the construction contract for the Street Rehabilitation Project, No. ST2016 -01, City of Columbia Heights Project 1607, to Northwest Asphalt of Shakopee, MN according to plans and specifications therefore approved by the Council. The City of Columbia Heights portion of City Project No. 1607 shall be funded from the Fund 415 -51607 -5185. 2016 -31 A resolution of the City Council for the City of Columbia Heights, Minnesota, Whereas, the City of Columbia Heights receives Municipal State Aid System (MSAS) funds for construction and maintaining 20% of its City streets, and Whereas, 11.62 MSAS miles are currently authorized, and Whereas, 11.62 MSAS miles of streets have been built or resurfaced since 1964, and Whereas, the City currently has 48.58 miles of municipal streets that require maintenance and upgrade, and Whereas, the majority of these streets have insufficient strength and poor surface drainage, and Whereas, it is proposed to systematically install or repair concrete curb and gutters for improved surface water drainage and add additional strength to the streets for traffic survivability, and Whereas, the City State Aid routes are improved to State Aid standards and are in an adequate condition that they do not have needs other than additional resurfacing, and Whereas, it is authorized by MN Rules 8820.1800 to use part of the MSAS construction appropriation of our City's State Aid allocation on local streets not on the approved State Aid system, and Whereas, the City proposes to rehabilitate the City -owned underground utilities as needed and rebuild the street in the process, and Whereas, it is proposed to use a portion of the City's population allocation funds to upgrade the local street, to wit: Whereas, the City indemnifies save and holds harmless the State of Minnesota and its agents and employees from claims, demands, actions, or causes of action arising out of or by reason or matter related to constructing the local street as designed, and Whereas, the City further agrees to defend at its sole cost any claims arising as a result of constructing the local street, and Whereas, the final approval of the State Aid for Local Transportation Division is therefore given, Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT The City of Columbia Heights, Anoka County Minnesota, requests the release of MSAS construction funds for the upgrade and rehabilitation of City municipal streets, to wit: 45th Avenue, Main Street to Dead end at University Avenue 201 F -�k? A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon Rapids to administer the public bidding process including entering into a contract with the low, qualified, responsible bidder, and WHEREAS, pursuant to an advertisement for bids for 2016 Pavement Markings, bids were received, opened and tabulated according to law. Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of Columbia Heights makes the following: FINDINGS OF FACT The following bids were received by the City of Coon Rapids complying with the advertisement: Company Amount AAA Striping Service Co. $ 188,094.40 Sir Lines -A -Lot Inc. $189,083.20 Traffic Marking Service $ 219,676.00 Warning Lites of Minnesota $ 224,477.16 It appears that AAA Striping Service Co. of St. Michael, Minnesota is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA (a) The City of Coon Rapids is hereby authorized to enter into a contract with AAA Striping Service Co. on behalf of the City of Columbia Heights for 2016 Pavement Markings, according to the specifications for said project and accepting AAA Striping Service Co. bid. (b) The City Manager of Columbia Heights is authorized to expend funds in accordance with the terms of the Joint Powers Agreement and the Bid Documents. (c) City Pavement Markings Project shall be funded with state aid maintenance and general funds. 2016 -33 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon Rapids to administer the public bidding process including entering into a contract with the low, qualified, responsible bidder, and WHEREAS, pursuant to an advertisement for bids for 2016 Crack Sealing, bids were received, opened and tabulated according to law. Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of Columbia Heights makes the following: FINDINGS OF FACT The following bids were received by the City of Coon Rapids complying with the advertisement: Company Amount American Pavement Solutions, Inc. $ 327,277.30 Fahrner Asphalt Sealers LLC $ 345,336.79 Allied Blacktop Co. $ 372,721.30 Asphalt Surface Technologies Corp. $ 382,766.86 It appears that American Pavement Solutions, Inc. of Green Bay, Wisconsin is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA (a) The City of Coon Rapids is hereby authorized to enter into a contract with American Pavement Solutions, Inc. on behalf of the City of Columbia Heights for 2016 Crack Sealing, according to the specifications for said project and accepting American Pavement Solutions, Inc. bid. (b) The City Manager of Columbia Heights is authorized to expend funds in accordance with the terms of the Joint Powers Agreement and the Bid Documents. (c) City Crack Sealing Project shall be funded with infrastructure funds. 2016 -34 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon Rapids to administer the public bidding process including entering into a contract with the low, qualified, responsible bidder, and WHEREAS, pursuant to an advertisement for bids for 2016 Seal Coating, bids were received, opened and tabulated according to law. Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of Columbia Heights makes the following: FINDINGS OF FACT The following bids were received by the City of Coon Rapids complying with the advertisement: Base Bid Amount Alternate Bid Amount Company (Trap Rock) Granite Pearson Bros., Inc. $1,562,617.20 $1,541,936.26 Allied Blacktop Co. $1,592,547.42 $1,592,547.42 Asphalt Surface Technologies Corp. $1,679,148.74 $1,606,991.28 It appears that Pearson Bros., Inc. of Hanover, Minnesota is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA (a) The City of Coon Rapids is hereby authorized to enter into a contract with Pearson Bros., Inc. on behalf of the City of Columbia Heights for 2016 Seal Coating, according to the specifications for said project and accepting Pearson Bros., Inc. bid. (b) The City Manager of Columbia Heights is authorized to expend funds in accordance with the terms of the Joint Powers Agreement and the Bid Documents. (c) City Seal Coating Project shall be funded with special assessment, infrastructure and general funds. 2016 -35 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon Rapids to administer the public bidding process including entering into a contract with the low, qualified, responsible bidder, and WHEREAS, pursuant to an advertisement for bids for 2016 Fog Sealing, bids were received, opened and tabulated according to law. Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of Columbia Heights makes the following: FINDINGS OF FACT The following bids were received by the City of Coon Rapids complying with the advertisement: Company Amount Pearson Bros., Inc. $ 115,750.00 Allied Blacktop Co. $ 116,836.00 Asphalt Surface Technologies Corp. $ 156,262.50 It appears that Pearson Bros., Inc. of Hanover, Minnesota is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA (a) The City of Coon Rapids is hereby authorized to enter into a contract with Pearson Bros., Inc. on behalf of the City of Columbia Heights for 2016 Fog Sealing, according to the specifications for said project and accepting Pearson Bros., Inc. bid. (b) The City Manager of Columbia Heights is authorized to expend funds in accordance with the terms of the Joint Powers Agreement and the Bid Documents. (c) City Fog Sealing Project shall be funded with general funds. 2016 -36 A resolution of the City Council for the City of Columbia Heights, Minnesota, amending the 2016 Budget for Planning and Inspections Fund 201. Whereas, on December 14th 2015, the City Council adopted an initial 2016 budget for Planning and Inspections Fund 201 by resolution 2015- 97; and Whereas, the City initially anticipated a total revenue of $237,201 in revenue attributed from Licenses, Permits and related fees; and Whereas, additional large -scale construction projects in 2016 are now anticipated, including the construction of an apartment building, a potential hotel and additional commercial /retail along Central Avenue, as well as residential projects; and Whereas, the expenditure of this additional revenue was not included in the initial 2015 budget; and Whereas, the Building Safety Department has requested the assistance of a summer intern to aid in building inspections and permit review. Now, therefore, in accordance with all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: