HomeMy WebLinkAbout04-11-2016 CCPMayor
COLUMBIA Gary L. Peterson
CHCouncilmembers
0 HEIGHTS Robert A. Williams
Bruce Nowrocki
City of Columbia Heights
Donna Schmitt
590 40`h Avenue NE, Columbia Heights, MN 55421 -3878 John M Manager
Jr.
g (763) 706 -3600 TDD (763) 706 -3692 City Manager
Visit our website at: www.columbiaheightsmn.gov Wolter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7 :00 PM on Monday,
April 11, 2016 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment
or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow
individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids
for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the
City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only.)
1. CALL TO ORDER
2. ROLL CALL
3. INVOCATION — Max Richter, Community United Methodist Church
4. PLEDGE OF ALLEGIANCE
5. ADDITIONS /DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may
be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda
preparation deadline.)
6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
A. Fire Department SAFER Grant Update
B. Arbor Day Proclamation pg 3
C. Mayor's Prayer Breakfast Proclamation pg 4
D. Terchen Taksham Rinpoche Proclamation pg 5
7. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A. Approve Minutes of the City Council
MOTION: Move to approve the minutes of the City Council meeting of March 28, 2016 pg 6
MOTION: Move to approve the minutes of the City Council worksession of April 4, 2016 pg 18
B. Accept Board and Commission Minutes
MOTION: Move to accept the EDA minutes of March 7, 2016 pg 20
MOTION: Move to accept the EDA goal- setting meeting minutes of March 15, 2016 pg 28
C. Ratification of Huset Park Second Amended and Restated Development Contract pg 38
MOTION: Move to waive the reading of Resolution 2016 -37, there being ample copies available to the public.
MOTION: Move to adopt Resolution 2016 -37, Resolution Ratifying the Approval of a Second Amended and
City of Columbia Heights
City Council Agenda
April 11, 2016
Page 2
Restated Contract for Private Redevelopment between the Columbia Heights Economic Development
Authority, the City of Columbia Heights, and Columbia Heights Leased Housing Associates I, LLLP for the
"Redeveloper Parcels" at Huset Park Senior Living.
D. Accept Bids And Award 2016 -2017 Tree Removal Contract pg 42
MOTION: Move to award the 2016 -2017 Removal of Trees, Trees and Stumps or Stumps Only on Public and
Private Property contract to Nick's Tree Service Inc. of Corcoran, MN, based upon their low, qualified,
responsible total bid for tree and stump removal, tree removal only, or stump removal only; and furthermore,
to authorize the Mayor and City Manager to enter into a contract for the same.
E. Being an Ordinance Authorizing the Conveyance of Certain Real Property by the City of Columbia Heights
pg 44
to the Columbia Heights Economic Development Authority located at 4618 Polk Street.
MOTION: Move to waive the reading of Ordinance No. 1627, there being ample copies available to the public.
MOTION: Move to set the second reading of Ordinance No. 1627, being an ordinance authorizing the
conveyance of certain real property located at 4618 Polk Street, for April 25, 2016 at approximately 7:00 P.M.
in the City Council Chambers.
F. Approve Business License Applications pg 46
MOTION: Move to approve the items as listed on the business license agenda for April 11, 2016
G. Payment of Bills pg 48
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received
the list of claims paid covering check number 160703 through 160848 in the amount of $ 364,826.97.
MOTION: Move to approve the Consent Agenda items.
8. PUBLIC HEARINGS
9. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
B. Bid Considerations
C. New Business and Reports
10. ADMINISTRATIVE REPORTS
Report of the City Manager
Report of the City Attorney
11. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state
his /her name and address for the record.
12. ADJOUR , ENT
r1
Walt Fehst, City Manager
n�
PROCLAMATION
ARBOR DAY - ARBOR MONTH
'IVHEREAS. In 1872, J Sterling .'Morton proposed to the Nebraska Board of
..Agriculture that a special day be set aside for the planting of trees,
and
- WHEREAS: this holiday, called-Arbor Day, lvas first observedivith the
planting of more than a million trees in Nebraska, and
- WHEREAS: .Arbor Day is now observed throughout the nation and the world
and
- WHEREAS: trees can reduce the erosion of our precious topsoil by wind and
water, cut heating and cooling costs, moderate the temperature,
clean the air, produce (ife giving oxygen, andprovide habitat for
wildlife, and
'WHEREAS: trees are a renewable resource giving us paper, woodfor our
homes, fuelfor our fires andcountless other woodproducts, and
WHEREAS: trees in our city increase property values, enhance the economic
vitality of business areas, andbeautify our community, and
- WHEREAS: trees, wherever they are planted, are a source of joy andspiritual
renewal.
NOON, THEREFORE, I, Gary Peterson, .'Mayor of Columbia Heights, .'Minnesota, do
hereby proclaim Friday, .April29, 2016, as
ARBOR DAY
and the month of .'lay 2016 as Arbor .'Month in the state of 'Minnesota.
FURTHER: I urge all citizens to plant trees to gladden the hearts andpromote
the wellbeing ofpresent andfuture generations.
DATED: This 11th day of .April, 2o16
p�
Mayor Gary Peterson
)a
COLUMBIA HEIGHTS
COMMUNITY PRAYER BREAKFAST
COLUMBIA HEIGHTS, MINNESOTA
WHEREAS, in 1952 an event was inaugurated by leadership
groups in the United States Senate and the House of
Representatives and,
ff WHEREAS, a voluntary committee of citizens has joined
together in celebration of Columbia Heights to sponsor the
Columbia Heights Community Prayer Breakfast, and
WHEREAS, it shall be proclaimed "A Day of Personal r
Rededication in Columbia Heights," calling upon all citizens to
join in quiet reverence and dedication as stated in the Declaration
of Independence:`
{
We hold these truths to be self - evident; that all men are
created equal; they are endowed by their Creator with certain
unalienable rights; that among these are life, liberty and the
pursuit of happiness; that to secure these rights, governments are
instituted among men..."
NOW, THEREFORE, I, Gary L. Peterson, Mayor of
Columbia Heights, do hereby proclaim Wednesday, May 4, 2o16,
as the date of the Columbia Heights Community Prayer Breakfast.
Gary L. Peterson, Mayor
4
PROCLAMATION
WHEREAS, there are over 3000 Tibetan Buddhist living in Minnesota and largely are residents in the city of
Columbia Heights; and
WHEREAS, on December 20, 2006, Jalue Dorjee was born in Columbia Heights; and on April 8, 2007 was
recognized as the 8th Terchen Taksham Rinpoche by Kyabje Trulshik Rinpoche; and
WHEREAS, the 8th Terchen Taksham Rinpoche is the first Tibetan Buddhist reincarnation born in Minnesota; and
WHEREAS, His Holiness the 14th Dalai Lama gave the young Taksham Rinpoche his name Tenzin Gyurme Trinley
Dorje and made aspirations for his long life and dharma activities; and also recognized by His Holiness the Sakya
Trinzin and His Holiness the Karmapa, besides numerous other high Buddhist lamas; and
WHEREAS, on completing his public education and traditional Buddhist studies, Taksham Rinpoche intends to offer
Buddhist teachings at his nonprofit educational center called Nyingmapa Taksham Buddhist Center in Columbia
Heights; and
WHEREAS, the City of Columbia Heights recognizes Tibetan Buddhism and its teachings on compassion,
forgiveness and tolerance and its significance for our growing diverse city; and congratulates the Nyingmapa
Taksham Buddhist Center on its opening ceremony on Sunday, April 24, 2016; and
NOW, THEREFORE, BE IT RESOLVED THAT 1, Gary Peterson, Mayor of Columbia Heights, in this great state
of Minnesota, do hereby proclaim Sunday, April 24, 2016 as:
TERCHEN TAKSHAM RINPOCHE DAY
Gary L. Peterson,
Mayor City of Columbia Heights
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
MARCH 28, 2016
The following are the minutes for the regular meeting of the City Council held at 7:00 PM on Monday March 28,
2016 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota
1. CALL TO ORDER
Mayor Peterson called the meeting to order at 7:04 p.m.
2. ROLL CALL
Present: Mayor Peterson, Councilmembers Nawrocki, Schmitt, Williams and Murzyn, Jr.
Also Present: Walt Fehst; City Manager, Kevin Hansen; Public Works Director, Gary Gorman; Fire Chief, Keith
Dahl; Economic Development Manager, Larry Pepin; Building Official, Renee Dougherty; Library Director and
Katie Bruno; City Clerk /Council Secretary
3. INVOCATION
Invocation provided by Sam Snyder, Bethel Christian Fellowship
4. PLEDGE OF ALLEGIANCE
5. ADDITIONS /DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
7. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A. Approve Minutes of the City Council
MOTION: Move to approve the minutes of the City Council meeting of March 14, 2016
MOTION: Move to approve the worksession minutes of March 7, 2016
MOTION: Move to approve the Public Improvement Hearing minutes of March 7, 2016
B. Accept Board and Commission Minutes
MOTION: Move to accept the Draft HRA meeting minutes of March 14, 2016
C. Consideration of approval of attached list of rental housing applications.
Councilmember Nawrocki questioned if the new rates are in effect. Fire Chief Gary Gorman explained the
new fees are being implemented, along with a $55 fee for the family exempt rate.
MOTION: Move to approve the items listed for rental housing license applications for March 28, 2016, in that
they have met the requirements of the Property Maintenance Code.
D. Adopt Resolution 2016 -30 Awarding Contract for 2016 Street Rehabilitation Project - 45th Avenue,
Columbia Heights' Project 1607
Councilmember Nawrocki noted the bid is lower than the original estimate given at the recent Public
Improvement Hearing. Director of Public Works, Kevin Hansen reported the bids came in about 16% under
the estimated amount, residents can expect to see a similar reduction in their assessments.
MOTION: Move to waive the reading of Resolution 2016 -30, there being ample copies available to the public.
MOTION: Move to adopt Resolution 2016 -30, being a resolution concurring with the City of Fridley and
awarding the construction contract for the 2016 Street Rehabilitation Project ST2015 -01, including 45th
Avenue, City of Columbia Heights Project No. 1607, to Northwest Asphalt based upon their low, qualified,
responsible bid in the amount of $1,231,663.82 with Columbia Heights' share of the project to be
appropriated from Fund 415 - 51607 -5185.
E. Accept Bids and Award Contract for Median Closure on Central Avenue (TH 65) North Of 39th Avenue,
Project 1410
Director Hansen showed an overview of the proposed area. The southbound left turn lane will be about 30
feet longer then I currently is. Councilmember Schmitt questioned if this will affect the current bus stop
location, and if the intersection may be signalized in the future. Director Hansen reported the bus stop
location will not be affected, and a traffic signal is not anticipated.
MOTION: Move to accept bids and award a contract for the Central Avenue (TH 65) Median Closure, City
Project No. 1410, to Midwest Asphalt Corporation of Hopkins, MN based upon their low, qualified,
responsible bid in the amount of $80,925, with funding from Fund 212 - 43191 -5185; and, furthermore, to
authorize the Mayor and City Manager to enter into a contract for the same.
F. Approve Joint Powers Agreement with City of Fridley for Project Engineering and Construction
Administration Services on 45th Avenue Street Rehabilitation Project
MOTION: Move to approve a Joint Powers Agreement with the City of Fridley to provide Engineering and
Administrative Services for Street Rehabilitation on 45th Avenue from Main Street to the dead end at
University Avenue, City of Columbia Heights Project 1607.
G. Resolution 2016 -31 Requesting MSAS Construction Funds for Other Local Transportation Uses
Director Hansen reported the City is requesting $78,000 for street rehabilitation improvements in 2016.
Councilmember Nawrocki stated he feels the money received for state aid roads should be used to repair
those same roads, rather than assessing residents on state aid roads.
MOTION: Move to waive the reading of Resolution 2016 -31, there being ample copies available to the public.
MOTION: Move to adopt Resolution 2016 -31 requesting Municipal State Aid System construction funds for
other local transportation uses.
H. Adopt Resolution 2016 -32 Awarding Street Striping, Resolution 2016 -33 Awarding Crack Sealing,
Resolution 2016 -34 Awarding Seal Coating, and Resolution 2016 -35 Awarding Fog Sealing
City Manager Walt Fehst explained this is part of a JPA with 11 other cities, the City of Coon Rapids serves as
the project engineer.
Councilmember Schmitt questioned why the bio fog seal is not being used. Director Hansen stated the long
term success rate has not been determined yet. Hansen explained the application process; noting this is the
first year we will use fog sealing. Councilmember Nawrocki questioned how the bids compare with the
budgeted amount. Director Hansen reported they are at or under last years pricing.
MOTION — STREET STRIPING: Move to waive the reading of Resolution 2016 -32, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2016 -32, being a resolution awarding the Joint Powers Agreement
Contract with the City of Coon Rapids for the 2016 Street Striping Project to AAA Striping Service Co., based
upon their low, qualified, responsible bid in the amount of $18.35 per gallon for Street Markings, $90.00 per
gallon for Parking Lot Markings, and $90.00 per gallon for Street Symbol Markings with an estimated cost of
$3,130 to be appropriated from Fund 212 - 43190 -4000, $570 to be appropriated from Fund 101 - 43170 -4000,
and $3,600 to be appropriated from Fund 411 - 51401 -4000.
MOTION — CRACK SEALING: Move to waive the reading of Resolution 2016 -33, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2016 -33, being a resolution awarding the Joint Powers Agreement
Contract with the City of Coon Rapids for the 2016 Crack Sealing Project to American Pavement Solutions, Inc.
based upon their low, qualified, responsible bid in the amount of $0.70 per lineal foot for crack sealing with
an estimated cost of $18,505 to be appropriated from Fund 430 - 46323 -4000.
MOTION— SEAL COATING: Move to waive the reading of Resolution 2016 -34, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2016 -34, being a resolution awarding the Joint Powers Agreement
Contract with the City of Coon Rapids for the 2016 Seal Coating Project to Pearson Bros. Inc., based upon their
low, qualified, responsible bid in the amount of $2.20 per gallon of emulsion and $0.77 per square yard of FA-
2 aggregate (local streets) and 0.83 per square yard of FA -2 (Modified 1/8 ") aggregate (parking lots) with an
estimated cost of $77,210 to be appropriated from Fund 415 - 51501 -4000 and $30,680 to be appropriated
from Fund 411 - 51401 -4000.
MOTION — FOG SEALING: Move to waive the reading of Resolution 2016 -35, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2016 -35, being a resolution awarding the Joint Powers Agreement
Contract with the City of Coon Rapids for the 2016 Fog Sealing Project to Pearson Bros. Inc., based upon their
low, qualified, responsible bid in the amount of $5.00 per gallon of emulsion for select parking lots with an
estimated cost of $15,900 to be appropriated from Fund 411 - 51401 -4000
I. Engineering Services for Safety Improvements to Central Avenue (TH 65).
Director Hansen reported the City has received funding for safety improvements along Central Ave. between
47th and 52nd Ave. Planned improvements include lighting, sidewalks and signage.
MOTION: Authorize staff to prepare a RFP for design and construction services for safety improvements to
Central Avenue (TH 65) from 47th to 51" Avenues, with construction funding provided by a MnDOT HSIP grant.
J. Addition of Automated Materials Handling (AMH) For The New Library, City Project 1410
Director Hansen explained how the machine sorts, noting it will labor and lifting by library staff. Anoka County
uses similar equipment in their libraries. The funding is available through contingencies, and the building is
designed to accommodate the system.
Councilmember Schmitt questioned if the Library Foundation was planning to fund this. Hansen reported the
Library Foundation has supported the RFID tagging, gate access and automated checkout.
Councilmember Nawrocki commented that the anticipated $16,000 annual savings in labor costs be used to
reduce the 2017 budget.
Director Hansen suggested waiting a few years to understand the operational cost associated with the new
library. Nawrocki commented that the new location was supposed to more efficient, and made the following
motion:
Move to have $16,000 be directed to reserve for reduction in the 2017 budget. The motion failed for lack of a
second.
City Manager Fehst recommended discussing the budget change during the 2017 budget discussion meetings.
MOTION: Authorize the addition of an AMH for the new Library, City Project 1410, in the amount of $67,688,
from Tech -Logic with funding coming from 450 - 51410.
K. Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for March 28, 2016
L. Payment of Bills
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received
the list of claims paid covering check number 160515 through 160702 in the amount of $ 1,163,604.67.
Motion by Councilmember Williams, seconded by Councilmember Nawrocki to approve the consent agenda as
presented. All Ayes, Motion Carried.
8. PUBLIC HEARINGS
A. Consideration of Declaration of a Nuisance and Emergency Abatement of violations within the city
of Columbia Heights is requested regarding the property at 4344 4th Street NE for failure to meet the
requirements of the Residential Maintenance Code.
Fire Chief Gary Gorman reported the property was abated, as it was unsecured, vacant and vandalized.
Councilmember Nawrocki questioned why it was boarded up. Chief Gorman reported copper wiring
and piping was removed.
Larry Pepin, Building Official reported the property is on the abandoned and vacated list, and will
require an inspection prior to occupancy.
Motion by Councilmember Nawrocki, seconded by Councilmember Williams to close the public hearing and
to waive the reading of Resolution Number 2016 -28, being ample copies available to the public. All Ayes,
Motion Carried.
Motion by Councilmember Murzyn, Jr. seconded by Councilmember Williams to adopt Resolution
Number 2016 -28, being. Declarations of Nuisance and Emergency Abatement of violations within the
city Council of the city of Columbia Heights regarding the property at 4344 4rh Street N.E. All Ayes,
Motion Carried.
9. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
1. Planning and Inspections Fund 201, 2016 Budget Amendment Request
City Manager Walt Fehst reported this is for an internship in order to assist the Building Official over the
summer months.
Councilmember Nawrocki stated the Community Development Department has more staff than in the past,
and questioned if they could use current staff to cover the need.
Larry Pepin, Building Official reported this is 15 week /20 hour per week position, with specific skillset
requirements.
Motion by Councilmember Murzyn, Jr. seconded by Councilmember Schmitt to waive the reading of Resolution
No. 2016 -36, there being ample copies available to the public. All Ayes, Motion Carried.
Motion by Councilmember Murzyn, Jr. seconded by Councilmember Williams to adopt Resolution No. 2016 -36,
being a resolution approving a an amendment to the 2016 Budget for Planning and Inspections Fund 201,
increasing Permit and Licensing revenue by $15,000. All Ayes, Motion Carried.
2. Budget Amendment for Website Redesign
City Manager Walt Fehst reported in 2014 the EDA selected a new logo and brand identity. The
implementation schedule includes a redesign of website. The redesign was not was not accounted for in the
2016 Cable TV budget.
Councilmember Nawrocki stated he opposed the item. Manager Fehst reported more people are using the
web to obtain information, and there are certain expectations.
Councilmember Schmitt questioned when the current website was implemented, and how long the contract
was for. Keith Dahl, Economic Development Manager reported the current contract was entered into in 2011,
and expired in September 2015.
Motion by Councilmember Williams, seconded by Councilmember Schmitt to waive the reading of Resolution
2016 -29, there being ample copies available to the public. All Ayes, Motion Carried.
Motion by Councilmember Williams, seconded by Councilmember Schmitt to adopt Resolution 2016 -29,
Resolution amending the 2016 Budget of the Cable Television Fund 225 for the website redesign. All Ayes,
Motion Carried.
4 Ayes, 1 Nay, Motion Carried. Ayes: Williams, Schmitt, Murzyn, Jr., Petersen. Nay: Nawrocki.
3. Authorizing CORE Commercial to Market the Library
City Manager Walt Fehst noted this was discussed at a recent worksession. CORE completed the appraisal of
the current library, and recommends a listing price of $650,000. Councilmember Nawrocki asked if the parking
lot across the street is included in the asking price. Manager Fehst said it is available, but not included in the
listing price. Dahl reported CORE works in the areas of Northeast, St. Anthony, Columbia Heights and St Paul.
Councilmember Williams questioned the commission rate. Dahl reported their commission rate is 5 % -7 %, with
a six month contract.
Motion by Councilmember Williams, seconded by Councilmember Schmitt authorize CORE Commercial Real
Estate to market the City's real property located at 820 40th Ave NE for $650,000. All Ayes, Motion
Carried.
B. Bid Considerations
10
None
C. New Business and Reports
None
10. ADMINISTRATIVE REPORTS
Councilmember Nawrocki had the following comments and questions:
• The issue with the out of date information on the library cable channel has been corrected.
• The request to review the summer newsletter prior to publication was made.
• The monument for James LaBelle still needs to be cleaned. Mayor Peterson suggested doing so at the
same time the flagpole at Murzyn Hall is cleaned.
• There was a question regarding the solar panel program in Red Lake, MN, they will take ownership of
their panels in 5 years. Director Hansen explained Red Lake is paying some upfront costs; while we are
not. Additionally, Red Lake received some tax recognition from the IRS.
• An update on Financial One Credit Union business partnership was requested. Manager Fehst reported
we are looking to do some business with them.
• An update on the strip mall on Central Ave between 41" and 42nd was requested. Manager Fehst
reported he has spoken to the complainant as well as many of the tenants of the mall. Fehst
commented that many of the issues are civil in nature.
• An update on the area of 39th between Quincy and Jefferson was requested. Manager Fehst reported
staff is following up.
City Manager Walt Fehst announced the city was named one of twenty finalists for the "All American City
Award." The award will be presented in June, 2016.
11. CITIZENS FORUM
12. ADJOURNMENT
Mayor Peterson reminded us to remember our service men and women, and our police officers and fire
fighters, and to keep them in our thoughts and prayers.
Meeting adjourned at 8:10 p.m.
� OP-6 6"uq-
Respectively Submitted,
Katie Bruno, Council Secretary /City Clerk
2016 -28
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving
emergency abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by
Midfirst Bank (Hereinafter "Owner of Record ").
Whereas, the owner of record is the legal owner of the real property located at 4344 0' Street N.E. Columbia Heights,
Minnesota.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the
City Council of the City of Columbia Heights Makes the following:
FINDINGS OF FACT
That on March 19, 2016 the Fire Department responded to a complaint at the address listed above. Inspectors noted that
is
the structure was open and unsecured.
That on March 19, 2016 the Fire Chief ordered that Advance Companies secure the vacant structure.
That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found
to exist and have been abated, to wit:
Approve the emergency abatement of the hazardous situation located at 4344 4"' Street N.E.
CONCLUSIONS OF COUNCIL
That the property located at 4344 4`1' Street N.E. is in violation of the provisions of the Columbia Heights City Code as set
forth in the Notice of Abatement.
That the emergency abatement of the hazardous situation located at 4344 4"' Street N.E. is hereby approved.
ORDER OF COUNCIL
The property located at 4344 4"' Street N.E. constitutes a nuisance pursuant to City Code.
2016 -29
A Resolution of the City Council of Columbia Heights Amending the 2016 Budget of Cable Television Fund 225
WHEREAS, the City Council of Columbia Heights adopted a new brand identity in 2015 for improved communication with
its citizens and the surrounding community; and
WHEREAS, the City Council of Columbia Heights seeks to implement this new brand identity within the City's website, as
well as make other updates to the website to improve the website's usefulness to its citizens; and
WHEREAS, the Columbia Heights City Charter limits expenditures to amounts for which the City Council has appropriated
a budget; and
WHEREAS, the City Council of Columbia Heights has not previously appropriated amounts for this proposed website
redesign project; and
WHEREAS, the City Council of Columbia Heights finds an appropriation of $25,000 to fund website redesign to be for
legitimate municipal purposes;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Columbia Heights hereby amends the existing
2016 budget of Cable Television Fund 225 to appropriate $25,000 of fund balance for additional expenditures; and
BE IT FURTHER RESOLVED this resolution shall be effective immediately upon its enactment by the City Council.
2016 -30
A resolution of the City Council for the City of Columbia Heights, Minnesota,
Whereas, pursuant to a Joint Powers Agreement (JPA) with the City of Fridley, the City of Fridley has
advertised for bids for the 2016 Street Rehabilitation Project, No. ST2016 -01 (Columbia Heights Project 1607).
Bids were received, opened and tabulated according to law.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia
Heights, the City Council of the City of Columbia Heights makes the following:
12
Findings Of Fact
The following bids were received by the City of Fridley complying with the advertisement:
Bidder
Base Bid
Base Bid plus Alternate
Northwest Asphalt
$1,298,710.22
$1,231,663.82
Park Construction Co.
$1,312,244.07
$1,250,720.12
T.A. Shifsky and Sons, Inc.
$1,333,560.07
$1,293,145.49
North Valley Inc.
$1,366,821.85
$1,425,289.48
Hardrives, Inc.
$1,563,555.89
(No Bid)
It appears that Northwest Asphalt of Shakopee, MN is the lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA:
The City of Columbia Heights concurs with the City of Fridley in awarding the construction contract for the
Street Rehabilitation Project, No. ST2016 -01, City of Columbia Heights Project 1607, to Northwest Asphalt of
Shakopee, MN according to plans and specifications therefore approved by the Council.
The City of Columbia Heights portion of City Project No. 1607 shall be funded from the Fund 415 -51607 -5185.
2016 -31
A resolution of the City Council for the City of Columbia Heights, Minnesota,
Whereas, the City of Columbia Heights receives Municipal State Aid System (MSAS) funds for construction and
maintaining 20% of its City streets, and
Whereas, 11.62 MSAS miles are currently authorized, and
Whereas, 11.62 MSAS miles of streets have been built or resurfaced since 1964, and
Whereas, the City currently has 48.58 miles of municipal streets that require maintenance and upgrade, and
Whereas, the majority of these streets have insufficient strength and poor surface drainage, and Whereas, it is
proposed to systematically install or repair concrete curb and gutters for improved surface
water drainage and add additional strength to the streets for traffic survivability, and
Whereas, the City State Aid routes are improved to State Aid standards and are in an adequate condition that they
do not have needs other than additional resurfacing, and
Whereas, it is authorized by MN Rules 8820.1800 to use part of the MSAS construction appropriation of our City's State
Aid allocation on local streets not on the approved State Aid system, and
Whereas, the City proposes to rehabilitate the City -owned underground utilities as needed and rebuild the street in
the process, and
Whereas, it is proposed to use a portion of the City's population allocation funds to upgrade the local street, to
wit:
13
Whereas, the City indemnifies save and holds harmless the State of Minnesota and its agents and employees from
claims, demands, actions, or causes of action arising out of or by reason or matter related to constructing the local
street as designed, and
Whereas, the City further agrees to defend at its sole cost any claims arising as a result of constructing the local
street, and
Whereas, the final approval of the State Aid for Local Transportation Division is therefore given, Now,
therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
The City of Columbia Heights, Anoka County Minnesota, requests the release of MSAS construction funds for the
upgrade and rehabilitation of City municipal streets, to wit:
45th Avenue, Main Street to Dead end at University Avenue
2016 -32
A resolution of the City Council for the City of Columbia Heights, Minnesota,
WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon Rapids to
administer the public bidding process including entering into a contract with the low, qualified, responsible bidder, and
WHEREAS, pursuant to an advertisement for bids for 2016 Pavement Markings, bids were received, opened and
tabulated according to law.
Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights,
the City Council of Columbia Heights makes the following:
FINDINGS OF FACT
The following bids were received by the City of Coon Rapids complying with the advertisement:
Company Amount
AAA Striping Service Co. $ 188,094.40
Sir Lines -A -Lot Inc. $ 189,083.20
Traffic Marking Service $ 219,676.00
Warning Lites of Minnesota $ 224,477.16
It appears that AAA Striping Service Co. of St. Michael, Minnesota is the lowest responsible bidder. NOW
THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA
(a) The City of Coon Rapids is hereby authorized to enter into a contract with AAA Striping Service Co. on
behalf of the City of Columbia Heights for 2016 Pavement Markings, according to the specifications
for said project and accepting AAA Striping Service Co. bid.
(b) The City Manager of Columbia Heights is authorized to expend funds in accordance with the terms
of the Joint Powers Agreement and the Bid Documents.
(c) City Pavement Markings Project shall be funded with state aid maintenance and general funds.
2016 -33
A resolution of the City Council for the City of Columbia Heights, Minnesota,
IV
WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon Rapids
to administer the public bidding process including entering into a contract with the low, qualified, responsible bidder,
and
WHEREAS, pursuant to an advertisement for bids for 2016 Crack Sealing, bids were received, opened and
tabulated according to law.
Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights,
the City Council of Columbia Heights makes the following:
FINDINGS OF FACT
The following bids were received by the City of Coon Rapids complying with the advertisement:
Company Amount
American Pavement Solutions, Inc. $ 327,277.30
Fahrner Asphalt Sealers LLC $ 345,336.79
Allied Blacktop Co. $ 372,721.30
Asphalt Surface Technologies Corp. $ 382,766.86
It appears that American Pavement Solutions, Inc. of Green Bay, Wisconsin is the lowest responsible bidder. NOW
THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA
(a) The City of Coon Rapids is hereby authorized to enter into a contract with American Pavement
Solutions, Inc. on behalf of the City of Columbia Heights for 2016 Crack Sealing, according to the specifications for said
project and accepting American Pavement Solutions, Inc. bid.
(b) The City Manager of Columbia Heights is authorized to expend funds in accordance with the terms
of the Joint Powers Agreement and the Bid Documents.
(c) City Crack Sealing Project shall be funded with infrastructure funds.
2016 -34
A resolution of the City Council for the City of Columbia Heights, Minnesota,
WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon Rapids
to administer the public bidding process including entering into a contract with the low, qualified, responsible bidder,
and
WHEREAS, pursuant to an advertisement for bids for 2016 Seal Coating, bids were received, opened and
tabulated according to law.
Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights,
the City Council of Columbia Heights makes the following: .
FINDINGS OF FACT
The following bids were received by the City of Coon Rapids complying with the advertisement:
Base Bid Amount Alternate Bid Amount
Company (Trap Rock) Granite
Pearson Bros., Inc. $ 1,562,617.20 $ 1,541,936.26
Allied Blacktop Co. $ 1,592,547.42 $ 1,592,547.42
15
Asphalt Surface Technologies Corp. $1,679,148.74 $ 1,606,991.28
It appears that Pearson Bros., Inc. of Hanover, Minnesota is the lowest responsible bidder. NOW
THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA
(a) The City of Coon Rapids is hereby authorized to enter into a contract with Pearson Bros., Inc. on behalf
of the City of Columbia Heights for 2016 Seal Coating, according to the specifications for said project and accepting
Pearson Bros., Inc. bid.
(b) The City Manager of Columbia Heights is authorized to expend funds in accordance with the terms
of the Joint Powers Agreement and the Bid Documents.
(c) City Seal Coating Project shall be funded with special assessment, infrastructure and general funds.
2016 -35
A resolution oft he City Council for the City of Columbia Heights, Minnesota,
WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon Rapids
to administer the public bidding process including entering into a contract with the low, qualified, responsible bidder,
and
WHEREAS, pursuant to an advertisement for bids for 2016 Fog Sealing, bids were received, opened and
tabulated according to law.
Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights,
the City Council of Columbia Heights makes the following:
FINDINGS OF FACT
The following bids were received by the City of Coon Rapids complying with the advertisement:
Company
Amount
Pearson Bros., Inc.
$ 115,750.00
Allied Blacktop Co.
$ 116,836.00 Asphalt Surface
Technologies Corp.
$ 156,262.50
It appears that Pearson Bros., Inc. of Hanover, Minnesota is the lowest responsible bidder. NOW
THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA
(a) The City of Coon Rapids is hereby authorized to enter into a contract with Pearson Bros., Inc. on behalf
of the City of Columbia Heights for 2016 Fog Sealing, according to the specifications for said project
and accepting Pearson Bros., Inc. bid.
(b) The City Manager of Columbia Heights is authorized to expend funds in accordance with the terms
of the Joint Powers Agreement and the Bid Documents.
(c) City Fog Sealing Project shall be funded with general funds.
2016 -36
A resolution of the City Council for the City of Columbia Heights, Minnesota, amending the 2016 Budget for
Planning and Inspections Fund 201.
16
Whereas, on December 14th 2015, the City Council adopted an initial 2016 budget for Planning and Inspections
Fund 201 by resolution 2015- 97; and
Whereas, the City initially anticipated a total revenue of $237,201 in revenue attributed from Licenses,
Permits and related fees; and
Whereas, additional large -scale construction projects in 2016 are now anticipated, including the construction
of an apartment building, a potential hotel and additional commercial /retail along Central Avenue, as well as
residential projects; and
Whereas, the expenditure of this additional revenue was not included in the initial 2015 budget; and
Whereas, the Building Safety Department has requested the assistance of a summer intern to aid in building
inspections and permit review.
Now, therefore, in accordance with all ordinances and regulations of the City of Columbia Heights, the City
Council of the City of Columbia Heights makes the following:
17
Meeting of:
Date of Meeting:
Time of Meeting:
Location of Meeting:
Purpose of Meeting:
CALL TO ORDER /ROLL CALL
The meeting was called to order at 7:02 PM
COLUMBIA HEIGHTS CITY COUNCIL
April 4, 2016
7:00 PM
Conference Room #1
WORKSESSION
Present: Mayor Peterson, Councilmembers Murzyn Jr, Williams, Nawrocki and Schmitt
Also Present: City Manager Walt Fehst, Joe Hogeboom. Elizabeth Holmbeck, Scott Nadeau, and Katie Bruno
1. Discussion regarding Moratorium, Central Business District
Elizabeth Holmbeck, City Planner reported in November, 2015 the City Council voted to approve an
Emergency Interim Ordinance No. 1622, imposing a moratorium on all auto related uses throughout
the City for 6 months. The moratorium allowed City staff to study the need for changes to the City's
Zoning Code as it relates to auto uses. In March 2016, staff proposed Ordinance No. 1626, which
includes changes to the City's Zoning Code that would restrict where auto uses can locate and
require a minimum lot size. The proposed Ordinance would disallow all auto uses in the Central
Business Zoning District and require that any new auto related development be located on a lot with
a minimum size of one acre. The Ordinance was tabled by the City Council, as there was concern
over the fact that auto part stores were not specifically addressed in the proposed ordinance. Staff is
seeking direction as to what changes the City Council wants to see specifically.
City Manager Walt Fehst stated he thinks it was the intent of the Planning Commission to limit auto
parts stores as part of auto related businesses. Councilmember Schmitt clarified the Central Business
District is a small area of about 3 blocks. Schmitt questioned if motorcycles, heavy trucks and boats
are included in the definitions. Director of Community Development Joe Hogeboom clarified the code
addresses passenger vehicles only. City Manager Walt Fehst questioned if the one acre requirement
is necessary for auto parts stores outside of the Central Business District. Mayor Peterson questioned
if small engine repair would be permitted. Holmbeck stated she has talked with the owner of the
business in question and does not see a concern, the property is grandfathered in. Councilmember
Schmitt commented that we would not want to restrict small engine repair. Hogeboom clarified that
the proposed change applies to passenger vehicles only.
Councilmember Nawrocki questioned if riding lawnmowers would be included in the restrictions.
Holmbeck explained they would require screening.
Councilmember Nawrocki commented that the area of 39th Ave NE between Quincy & Jefferson is
still an eyesore. Holmbeck reported staff has been in contact with the owners in the area.
City Manager Walt Fehst clarified the ordinance addresses auto related businesses, not including
scooters, and the minimum lot size requirement for auto parts stores would not be enforced outside
of the Central Business District.
2. Discussion related to Police services, Columbia Heights Jamboree
City Manager Walt Fehst reported there are some public safety issues with the carnival portion of the
Jamboree Festival. Police Chief Scott Nadeau reported many of the carnival attendees are not residents
of the City. Neighboring cities have transitioned away from carnivals, changing to inflatables for younger
children. Chief Nadeau reported there are substantial expenses in overtime for officers, as well as the
18
continued threat of negative outcomes. City Manager Fehst suggested meeting with the group from the
Lions that plan the Jamboree Event to discuss the concerns with the Carnival. It was noted that the 2016
carnival is already planned, and any changes would occur in 2017. Councilmember Nawrocki stated the
Jamboree and Carnival is a big event in the City, and agreed a meeting with the Lions would be
appropriate.
Chief Nadeau clarified the other Jamboree Events are not of concern, only the carnival. Mayor Peterson
agreed a discussion with the Lions is in order, and suggested a small committee could discuss future
options.
3. Discussion regarding appointments to multiple Advisory Commissions
City Manager Walt Fehst reported that Charter Commission members are appointed by the Chief Judge,
while all other commissioners are appointed by the Council. City Clerk, Katie Bruno reported there are
currently two commissioners who serve on the Charter Commission as well as a City Commission.
Councilmember Schmitt reported past policy did not allow volunteers to serve on more than one
commission. Schmitt also noted that if there are enough candidates, it is preferred to appoint new
volunteers to serve. City Manager Fehst commented that Council may want to consider term limits in
the future. Councilmember Nawrocki suggested the recruitment process be improved. The council agreed
to continue the practice of one commission per volunteer.
Councilmember Schmitt requested the following items be discussed:
- Update on the Zayo High Speed Connection in Anoka County:
City Manager Walt Fehst commented that the service is very expensive, and the City has found affordable
alternatives. Councilmember Schmitt commented that we do not want to be billed in 2017 from Anoka
County's use of Zayo.
- Request from Columbia Heights High School for Police assistance with a 5K run proposed for May 21,
sponsored by the CH Tennis Team.
City Manager Walt Fehst reported the Police Department gets numerous requests for assistance. It was
suggested that the city can assist the group with setting their course.
-A resident at Grand Central Lofts has requested the City plow the circle. Fehst stated that is a private
road, and their association is responsible for snow removal.
City Manager Fehst announced the City has been named a finalist for the "All American Cities" award.
Fehst noted the City stands a good chance, as we have had success with various community outreach
events. Fehst commented that City will subsidize some of the costs.
Meeting Adjourned at 8:37 PM
Respectively Submitted,
Snnubmitted,
Katie Bruno, Council Secretary /City Clerk
i�7
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
MINUTES OF THE MEETING OF
MARCH 7, 2016 IN CONFERENCE ROOM 1
The meeting was called to order at 6:00 pm by Gary Peterson.
Members Present: Bruce Nawrocki, Donna Schmitt, Gary Peterson, John Murzyn, Marlaine Szurek, Bobby
Williams, and Gerry Herringer (arrived at 6:25 pm).
Staff Present: Walt Fehst, Joseph Hogeboom, Keith Dahl, and Shelley Hanson.
PLEDGE OF ALLEGIANCE - RECITED
Hogeboom stated they had one item to add to the agenda in order to give members some information on
an agenda item that will be discussed in their work session later tonight regarding the existing Library
building. It will be addressed under Business Items.
CONSENT ITEMS
1. Approve the Minutes from January 4, 2016.
2. Approve the Financial Report and Payment of Bills for December 2015 and January 2016 on
Resolution 2016 -05.
Questions by Members:
Nawrocki questioned the figures on the December report, page 22, as they didn't match up. Hogeboom
said he found out that the totals are not the year end totals. He said the final transfers between funds 201 &
204 aren't depicted on these reports. He said the final totals will be ready for the next meeting. He told
members that last year they were under budget by $1,600 once the journal entries were made.
Motion by Nawrocki, seconded by Schmitt, to waive the reading of Resolution 2016 -05 there being an
ample amount of copies available to the public. All ayes. MOTIONPASSED.
Motion by Nawrocki, seconded by Schmitt, to approve the consent agenda as presented. All ayes.
MOTION PASSED.
RESOLUTION NO. 2016-05
A Resolution of the Economic Development Authority of Columbia Heights, Minnesota, Approving the
Financial Statements for Months of December, 2015 and January, 2016 and the Payment of the Bills for
the Months of December, 2015 and January, 2016.
WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota
Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and
disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the
EDA's credits and assets and its outstanding liabilities; and
20
EDA Minutes
Page 2
March 7, 2016
WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and
if correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statement for the months of December, 2015 and January, 2016 has been reviewed
by the EDA Commission; and
WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form
and accuracy; and
WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including
but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar
documentation; and
WHEREAS, financials statements are held by the City's Finance Department in a method outlined by the State
of Minnesota's Records Retention Schedule,
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights
Economic Development Authority that it has examined the referenced financial statements including the check
history, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history
as presented in writing is approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia
Heights Economic Development Authority.
Passed this 7th day of March, 2016.
Motion by: Nawrocki
Seconded by: Schmitt
BUSINESS ITEM
1. Existing Library Building
Kevin Hansen will be speaking to the City Council at the work session regarding plans for the existing Library
Building. Hansen had Dahl do a preliminary market analysis of the existing building to obtain information on
the possible market value and the amount of tax that could be expected if the building is sold.
Dahl stated that he worked with Core Commercial Company that gave him a (BOV) Broker's Opinion of Value
for the site. He explained that Core Commercial classified the building as a "Class C" structure which means it
is an older building that will require extensive renovations such as new windows, a sprinkler system, and
modifications to make it ADA accessible. Dahl told members they felt the estimated value of the building
based on comparable sales would be around $600,000. They thought it could be listed for $650,000 and would
sell fairly quickly. Dahl said he contacted the County and found out that based on that value and if it were used
as office space it would generate approximately $25,000 /year in taxes.
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EDA Minutes
Page 3
March 8, 2016
Schmitt asked how much the funeral home across the street from the Library sold for. Hogeboom stated he
would look up that information and report back to the members in the green sheet. The sale just took place in
January so staff has not received that information yet from Anoka County.
Nawrocki asked if this preliminary value included the extra lot across the street where the community garden is
located (828 40th Ave). Dahl told members that it was not included in the estimate he had done. Nawrocki felt
the amount of parking on the Library site is insufficient and that the extra lot could be part of the overall
package. He went on to tell members that this building was originally built as a bomb shelter and that Federal
funds were used. He asked whether there would be any restrictions on the sale of the building based on the
funding source when it was built. Staff will research this, but since it was so long ago, they doubted it.
Schmitt said research would also have to be done to see if there are any strings attached to the sale of the extra
lot since it was purchased with CDBG funds. Hogeboom said there are certain objectives that must be met, but
he has done some research on this and he is confident the conditions can be met.
Nawrocki stated he thought there should be a "For Sale" sign up now and he would suggest it be listed for
$700,000.
2. Purchase and Redevelopment Agreements with Tollberg Homes LLC- Resolution 2016 -06
Dahl explained that in September 2015, the Economic Development Authority (EDA) established the Single
Family Home Lot Sales Program. At the meeting of January 2016, the EDA approved resolution 2016 -03,
authorizing the approval of a purchase and redevelopment agreement with Tollberg Homes for six residential
lots. As of February 2016, Tollberg Homes has purchased three of the six residential lots at $22,500 per lot.
However, due to unexpected sewer and water improvements to the remaining three residential lots, Tollberg
Homes has proposed a $4,000 purchase price reduction per lot. Tollberg Homes is now offering a purchase
price of $18,500 per lot for the remaining three residential lots listed as follows:
4636 Polk Street NE
4648 Polk Street NE
4618 Polk Street NE
PID 25- 30 -24 -33 -0025
PID 25- 30 -24 -33 -0023
PID 25- 30 -24 -33 -0028
Listing prices for the aforementioned lots were established at the Estimated Market Value for the individual
properties, ranging from $40,200 to $50,600. However, in speaking with various home builders, staff received
feedback that the lots currently available in the program, which are located in the Heritage Heights area, are of
lower value than other properties throughout the City. Tollberg Homes offer of $18,500 still exceeds the
estimated property value given by a local real estate agent.
Tollberg Homes has included a proposal that describes the company's portfolio and plans for the lots. Staff has
reached out to other communities in which Tollberg has built homes, and has received very positive feedback
about the quality of Tollberg Homes' product, as well as the company's professionalism.
`�a
EDA Minutes
Page 4
January 4, 2016
Dahl told members that he had checked with Public Works and Contractors to verify the cost of
doing the extra Sewer and Water work that Tollberg claims would be required for these three
lots. He said the $4,000 /lot expense is a reasonable amount to use. Therefore, staff
recommends approval of Resolution 2016 -06, authorizing approval of the Purchase and
Redevelopment Agreements with Tollberg Homes, LLC for the acquisition of the following
properties:
4636 Polk Street NE
PID 25- 30 -24 -33 -0025
4648 Polk Street NE
PID 25- 30- 24 -33- 0023 - REMOVED -No extra work reqd.
4618 Polk Street NE
PID 25- 30 -24 -33 -0028
Questions from members:
Nawrocki strongly disagreed with staff's recommendation and does not approve lowering the
price of the lots any further than what was already approved at $22,500/lot.
Peterson asked if we had other interested parties in these lots. Hogeboom stated that this
information was posted on the Web site and notices were sent directly to 12 companies who had
previously expressed interest in them. Tollberg Homes was the only one to submit a formal
offer. Hogeboom stated that based on feedback he had received, other lots throughout the City
would sell for more, closer to the estimated market values, but in the Heritage Heights area, sales
prices tend to be less. Peterson thought $4,000 /lot reduction was fair, if in fact, extra sewer and
water work is necessary.
Murzyn stated he thought the water and sewer disconnects on the properties the City bought
were done correctly and would not need the extra work as claimed. He told staff to check the
paperwork that was attached to the Purchase Orders and Payment Vouchers for detailed
information on each property to determine how they were done, and if done correctly, a
reduction in price would not be warranted.
Peterson suggested making the motion approving a reduction contingent upon confirmation of
whether the sewer and water work was not done as it should have been.
Motion by Williams, seconded by Murzyn, to waive the reading of Resolution 2016 -06, there
being ample copies available to the public. All ayes. MOTIONPASSED.
Motion by Williams, seconded by Murzyn, to adopt Resolution 2016 -06, Resolution Approving
Purchase and Redevelopment Agreements with Tollberg Homes, LLC for the acquisition of
certain residential lots for a price of $18,500 11ot contingent on whether they have to do extra
sewer and water work as determined by City staff. Roll call: ayes - Herringer, Williams, Szurek,
Schmitt, Murzyn, and Peterson. Nay - Nawrocki. MOTIONPASSED.
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EDA Minutes
Page 5
March 7, 2016
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION NO. 2016-06
RESOLUTION APPROVING REVISED PURCHASE AND
REDEVELOPMENT AGREEMENTS WITH TOLLBERG
HOMES, LLC.
BE IT RESOLVED BY the Board of Commissioners ( "Board ") of the Columbia Heights
Economic Development Authority (the "Authority ") as follows:
Section 1. Recitals.
1.01. The Authority has previously adopted a program called the Single Family Home Lot
Sales Program (the "Program "), and has adopted guidelines in connection with the Program (the
"Guidelines ").
1.02. The Authority has received an offer from Tollberg Homes, LLC (the "Buyer ") to
purchase certain properties included in the Program (the "Property "), described as attached
hereto as Exhibit A, and the parties have negotiated Purchase and Redevelopment Agreements
(the "Agreements ") which provide for the conveyance of the Property to the Buyer and the
construction by the Buyer of single - family homes on the Property, all pursuant to the Guidelines.
1.03. On October 21, 2015, the Planning Commission of the City reviewed the
proposed conveyance of the Property pursuant to the Program and found that such conveyance is
consistent with the City's comprehensive plan.
1.04. On January 4, 2016, the Authority conducted a duly noticed public hearing
regarding the conveyance of the Property to the Buyer, at which all interested parties were given an
opportunity to be heard, and approved the Agreements.
1.05. Subsequent to Authority approval of the Agreements, the Buyer requested and the
Authority agreed to a reduction in the purchase price of the Property, due to higher- than - anticipated
Buyer expenses related to the water and sewer connections of the Property to City water and sewer
mains. The parties agreed to amend the Agreements to reflect the reduced purchase price.
1.06. The Board has reviewed the Agreements as so amended (the "Amended
Agreements ") and finds that the execution thereof and performance of the Authority's obligations
thereunder, including the conveyance of the Property to the Buyer, are consistent with the
Guidelines and in the best interest of the City and its residents.
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EDA Minutes
Page 6
March 7, 2016
Section 2. Approval and Authorization of Amended Agreements and Convevance
2.01. The Amended Agreements as presented to the Board and the conveyance of the
Property provided for therein are hereby in all respects approved, subject to modifications that do
not alter the substance of the transaction and that are approved by the President and Executive
Director, provided that execution of the Amended Agreements by such officials shall be conclusive
evidence of approval.
2.02. Authority staff and officials are authorized to take all actions necessary to perform
the Authority's obligations under the Amended Agreements as a whole, including without limitation
execution of any documents to which the Authority is a party referenced in or attached to the
Amended Agreements, and any deeds or other documents necessary to convey the Property to the
Buyer, all as described in the Amended Agreements.
Section 3. Effective Date. This resolution shall be effective upon approval.
Approved by the Board of Commissioners of the Columbia Heights Economic Development
Authority this 7th day of March, 2016.
President
ATTEST:
Secretary
4648 Polk Street was removed as the extra sewer and water work was not necessary.
EXHIBIT A
Property
ADDRESS
LEGAL DESCRIPTION
PID
4636 Polk Street NE
Lot 5, except the North 35 feet thereof, all of Lot 6,
25- 30 -24 -33 -0025
and the North '/2 of Lot 7, in Block 2, Sheffield's
Second Subdivision, Anoka County, Minnesota
[Torrens]
4618 Polk Street NE
Lot 11, and the North 10 feet of Lot 12, Block 2,
25- 30 -24 -33 -0028
Sheffield's Second Subdivision, Anoka County,
Minnesota [Torrens]
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EDA Minutes
Page 7
March 7, 2016
OTHER BUSINESS
1. Blue Cross Blue Shield Active Place Demonstration Grant
Dahl told members that staff has applied for the Active Places Demonstration Projects Grant
offered through Blue Cross Blue Shield (BCBS) requesting $20,000. The demonstration project
must support changes to policy or to the physical environment. These changes should focus on
encouraging people to participate in physical activity.
Staff proposed, in conjunction with the opening of the new library, temporary beautification
improvements along Central Avenue NE between 39th Avenue and Gould Avenue. The
temporary beautification improvements would incorporate a mural painted on the street at the
intersection of Gould Ave. and Central Ave. NE, a mural painted on the South wall of the
Heights Theater, and wood structure planter boxes sprouting edible vegetables lined along the
East sidewalk of Central Ave. NE. Our hope is art will catch the eye, stimulate the mind, and
create social responsibility shaping the communities sense of place, which will directly increase
physical activity through traffic calming controls.
All of the aforementioned beautification improvements would be entirely funded by the amount
that is awarded to Columbia Heights from the BCBS grant. Dahl said he got a quote from an
artist for a 330 sf mural for $16,000. He is hoping the mural would not have to be removed at
the end of the season and yet qualifies for the grant funds.
The goal of the temporary BCBS grant is to inspire change long -term to create a safe Central
Avenue Business District for both pedestrians and cyclists, easily accessible for residents, and
maintains a sense of place and pride within the community. It is meant to encourage the City
Council and residents to support future funding for improvements similar to these temporary
ones. We will be notified on March 30th if we will be awarded the grant funds.
Szurek hoped that if that kind of money is spent on the mural that it would not have to be
removed. She wants staff to check further into that and any other options that the funds could be
used for. She stated that the mural would not be very visible due to the placement of the Library
building so close to Central. Dahl stated that the mural would only be 330 sf and would be
placed close to Central Avenue. It will also be visible to Library patrons from inside the
building.
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EDA Minutes
Page 8
March 7, 2016
2. Single Family Home Lot Sales Program -ACCAP
Anoka County Community Action Program (ACCAP) reached out to the City at the end of
January about possible acquisition of 4641/43 Polk Street, a duplex owned by ACCAP.
Previously in 2015, the City had intentions of purchasing the property for $75,000; however,
both parties shared different views on how to proceed.
4641/43 Polk Street is bound by a 30 year mortgage that matures in 2028 with the Minnesota
Housing Finance Agency. ACCAP believed, at this time, the only way to persuade the
Minnesota Housing Financing Agency to release the property from financial commitment was to
have the City condemn the property. After staff review, the property was not found to be
condemnable by City standards, which resulted in no further action from both parties.
If the City is still interested in acquiring the property, ACCAP is requesting the City to submit an
expression of interest for the acquisition of 4641/43 Polk Street. In which case, ACCAP will then
approach the Minnesota Housing Finance Agency to persuade them to release the property from
financial commitment.
Staff recommends, if the City is still interested in acquisition of 4641/43 Polk Street, to submit a
letter to ACCAP outlining the City's interest in the property and to offer no more than $75,000
for the property.
Questions from Members
Members said they may still be interested in obtaining the property, but will need to discuss it at
the next meeting since time constraints didn't allow enough time to discuss at this meeting.
Hogeboom stated it was not time sensitive and can wait until the next meeting.
Hogeboom reminded members that there will be a special goal setting meeting on Tuesday,
March 15th at 4 pm. at the Public Safety Building, and that the next regular meeting will be
Monday, April 4, 2016. Nawrocki stated that Coffee with a Cop is scheduled for April 4th also.
Fehst and Peterson said that EDA meetings and work sessions are regularly scheduled for the
first Monday of each month, so he will have to decide which meetings to attend.
The meeting was adjourned at 6:45 pm.
Respectfully submitted,
Shelley Hanson
Secretary
27
GOAL SETTING SESSION WITH
THE PLANNING & ZONING COMMISSION
AND
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
MINUTES OF THE MEETING OF
MARCH 15, 2016 AT PUBLIC SAFETY BLDG.
The meeting began at 4:00 pm by Gary Peterson.
Members Present: Bruce Nawrocki, Donna Schmitt, Gary Peterson, John Murzyn, Marlaine
Szurek, Bobby Williams, Gerry Herringer and Rob Fiorendino.
Staff Present: Walt Fehst, Joseph Hogeboom, Joe Kloiber, Renee Dougherty, and
Shelley Hanson.
Hogeboom reviewed the redevelopment related goals set at the 2014 session on a power point
presentation to those present. The purpose of this meeting is to review the 2014 goals and
objectives, determine which items remain a priority, and potentially establish new goals and
objectives.
GOAL #1- Enhance the City's Image and Enhance Community Pride by actively promoting
the many positive aspects of the City.
Strategy #1 Develop a brand for the City that builds upon its positive aspects and unique
character – Completed.
*Brand adopted Spring 2015 -new logo and tagline
*Brand implemented on internal communications - website, letterhead, newsletters, etc.
*Merchandise sales feature new brand -cups, travel mugs, posters
*Brand continues to be implemented into Capital Improvement Projects- vehicles, street
signs, water tower
Strategy #2 Develop a communications plan to more fully promote the City and inform
residents and surrounding metropolitan area of the positive attributes and strides made within the
community. Enhance existing communication tools (website, social media, etc) to assist in
engagement. —In Progress
*Staff will approach Council March 281h for funding for website redesign
*New website committee formed; and a re -sign of the website will be released in fall,
2016.
We had a 5 yr agreement with design provider that has now expired.
This is something we need to budget for on a regular basis as updates will continually
be needed.
*Newsletter- to be evaluated for effectiveness
28
Page 2
March 14"', 2016
Hogeboom explained that staff wants to streamline and reduce the information on the website to
just city services and core information that residents most often look for. He went on to explain
that they would probably minimize Facebook accts to better control what is being posted.
He said most people have apps on their phones now when they look for restaurants, theaters, or
events. They don't go the City website for that information unless it is sponsored by the City.
Fehst asked if we could still link to weekly events. Schmitt said she would like to see more of a
Chamber of Commerce type of website which gives basic information along with all the social
events and local business information.
Hogeboom suggested having two separate websites —one for basic city information and the
other for local social event information.
Strategy #3 Establish neighborhoods to promote pride and internal image enhancement —In
Progress
*Currently focusing on redevelopment and rebranding of Heritage Heights and Circle
Terrace neighborhoods.
Hogeboom asked if the City wishes to pursue organizing formal neighborhood groups?
This was tried in the Huset Park area after the last goal setting session and it didn't
work all that well. Hogeboom thought if we did pursue this, it might be better to break
the city into 4 quadrants rather than a lot of small neighborhoods. It's too hard he said
to get people organized and to commit to a lot of meetings. Herringer noted that
Fridley has marked their neighborhoods with signage, but doesn't know if each
neighborhood actually has a group that meets to deal with matters pertinent to their
particular neighborhood. Nawrocki said it is hard to get people involved when most
households have both adults working and coping with parenting responsibilities.
Fiorendino stated that the City is not that large and that he identifies with being a
resident of Columbia Heights as a whole rather than his local neighborhood area.
Fehst and Nawrocki both expressed dismay at the local Chamber of Commerce group
falling apart. They said it was an organization that promoted local businesses and
encourage residents to shop locally when possible.
Schmitt suggested contacting the "Heights Next Group" to see if they might be
interested in organizing neighborhood groups.
Strategy #4 Establish a formal system to solicit stakeholders to gather feedback concerning
community issues and solutions— Ongoing
29
Page 3
March 14'h, 2016
*As a policy, staff now requires Site Plan applicants to hold neighborhood meetings prior
to public hearings to inform affected neighbors and to gather their input before seeking
Commission/Council approval.
Hogeboom said this has worked well thus far, and gave the example of Dominium
seeking the input of the Huset Park Townhome residents regarding their proposed
project for the Sr. Housing building. He said based on feedback from the residents,
adjustments were made to the plan that satisfied all parties involved and helped the
approval process move ahead smoothly.
*Staff hopes to create a Comprehensive Plan Update Subcommittee group this summer.
He said he would like to have representatives from the Park & Recreation Commission,
the Planning & Zoning Commission, the Traffic Commission, and various staff
members serve on the committee to provide input into the Comprehensive Plan Update
that is due to the Met Council at the end of 2018.
Strategy #5 Reconvene Citizen's Academy to introduce people to local government. —Held a
couple sessions, but none currently scheduled.
*Is this still a priority of the City? If so, when should this be re- established? There was
a short discussion regarding the purpose of the Academy and whether the value of it
could be measured. Hogeboom will research this and bring this back for further
discussion.
Strategy #6 Actively celebrate success in the community through press releases, website, and
council comments. Ongoing
GOAL #2 Determine a Location and Construct a new City Library to meet the needs of
the community. Completed.
Scheduled to open June 18, 2016. Members said the site will need signage, and information
should be put on the website regarding the ingress /egress to the Library facility.
GOAL #3 Create a Redevelopment Plan for Central Avenue that will contribute to
long -term community stability through an increased tax base and business vitality.
Ongoing.
Strategy #I Create of redevelopment plan along Central Avenue- Not initiated -since a lot of
redevelopment has taken place without use of public funds.
*Does the City wish to commit public funds to promote further redevelopment along
Central Avenue or continue to let the construction trend continue as is.
30
Page 4
March 14, 2016
Hogeboom explained that a lot of redevelopment has occurred along Central Avenue in the last
two years and there are several projects that are currently in the planning stages. He gave an
update to the members as follows:
Blockbuster Project/New Chipotle at 5200 & 5220 Central now complete.
*3989 Central Ave Business Center building is currently seeking a tenant for at
least 4 floors of the building.
* Architects have met with staff regarding the old Rainbow site at 43rd and
Central for a complete redevelopment of that site, and there is a Purchase
Agreement for the property.
*Venture Pass has a Purchase Agreement on the commercial piece at 47th and
Central. They are seeking an anchor tenant to solidify the project.
*There is interest in the land behind White Castle currently owned by Heights
Rental by a Hotel chain. Construction of the hotel is being encouraged by
Medtronic who needs a business class hotel nearby its corporate headquarters.
This would give Heights Rental funds to work with so they could potentially
move to a larger site and possibly open up their current location at 39th and
Central for sale /redevelopment.
Strategy #2 Actively pursue and select a developer for Mady's site by 2015. In progress.
*New Library is currently under construction
*Staff is working with Heights Rental to develop its property in the north section of the
City, once that is redeveloped, Heights Rental is amenable to leaving this site.
*Staff is working with the development community to gauge interest in the remnant
development parcel.
Again, see notes above.
Strategy #3 Review and possibly Revise Redevelopment Agreement objectives in order to
find a developer to finalize commercial and residential phases of redevelopment
of the Kmart site by 2015. In Progress
*A developer is working with staff on a Site Plan for the commercial area at 47th
and Central. Jiffy Lube is no longer interested in being the anchor tenant for this
site, so Venture Pass is looking for another business before submitting their plans.
31
Page 5
March 14'h
*Current leadership of the Grand Central Lofts Home Owner's Association is not
amenable to any residential development other than condominiums. Hogeboom
reminded members that we have had two proposals for upscale apartments but the
HOA threatened the developers with a lawsuit. The market for condo buildings is
not favorable at this time, so it is unlikely anything will happen on the site unless
the leadership of the HOA changes.
Strategy #4 Continue to review options for the existing Rainbow Foods Shopping Mall. In
Progress.
*A commercial developer has an active purchase agreement for this property.
*Complete redevelopment of this site is expected to occur. A Site Plan is
expected by mid - summer.
Strategy #5 Expand entrepreneurial development opportunities to assist small business owners
to succeed. Ongoing
*The City has partnered with Anoka County and the Metropolitan Consortium of
Community Developers to offer "Open to Business" program services to small
businesses.
*Staff continues to reach out to small businesses through participation in the
Chamber of Commerce and the Columbia Heights Business Council.
Strategy #6 Review zoning regulations, sign regulations and design regulations for continued
relevance. Ongoing
*Currently revising automotive business requirements. This will be brought back
to a council work session April 4th
*Will initiate a Sign Code revision and Interim Use Permits before the
Comprehensive Plan is updated.
Strategy #7 Coordinate with the City of Hilltop for the successful redevelopment of Central
Avenue. In Process.
*Staff is researching the possibility of obtaining special legislation to allow
Columbia Heights to use its redevelopment powers to potentially acquire and
demolish the Starlight Motel. The Police Dept. is in support of this happening.
*Staff regularly discusses shared zoning concerns with Hilltop's City Clerk.
*Staff could potentially assist the City of Hilltop with redevelopment grant
funding (CDBG) -help them prepare a grant application.
32
Page 6
March 14th, 2016
GOAL #4 Establish a comprehensive Housing Program that will help increase values
manage and reduce the number of single family rental properties, generate a
wider range of price point options and encourage reinvestment.
Strategy #1 Review budget for 2014 to allocate staff time be devoted to housing issues.
Completed
*In 2014, staff revised the Scattered Site TIF District Housing Program
Guidelines, as well as inventoried additional City and EDA owned lots.
Hogeboom stated that research was done to determine what funds were used to
purchase all the properties, and therefore it was determined what restrictions there
are on the lots.
Strategy #2 Review all existing rehabilitation/incentive programs to determine effectiveness
and refine or discontinue as appropriate. Track funding available for both
programs. Completed
*Allocated funds for the Loan & Rehabilitation programs were expended, and the
EDA discontinued the programs in 2014.
*The programs were not shown to have incentivized residents to complete
projects they would have not otherwise undertaken without government
assistance.
Hogeboom explained that Anoka County and MHFA now offer funds similar to
the programs we had previously offered.
Strategy #3 Prepare a comprehensive housing inventory that determines tenure, livability
measures, need for reinvestment and identifies properties /neighborhoods that
require significant public interventions to assure continuous reinvestment. Not
initiated.
*Staff has been focusing efforts on continuing reinvestment in the Heritage
Heights and Circle Terrace neighborhoods. So a complete inventory has not been
completed on the rest of the City.
Hogeboom stated staff is looking into purchasing one more property in the
Heritage Heights area that is now owned by ACCAP. Members asked about the
scattered site lot at 43rd and Reservoir Blvd. They expressed interest in buying
the lot back from Timbercraft since he has not started construction on it and there
may be other interested parties. Hogeboom stated that he hasn't pursued this
since Timbercraft has been marketing it and has been maintaining the lot, but he
will contact the developer to see what the status is and report back to the EDA.
33
Page 7
March 14th, 2016
Strategy #4 Determine outside funding for housing rehabilitation and procure funding to
leverage local dollars. Ongoing
*Staff continues to research funding options for housing rehabilitation programs.
Possible program dollars in 2016 could be acquired through Local Community
Action grants administered by the Metropolitan Council.
Strategy #5 Enhance neighborhood livability through more proactive management of single -
family rental housing. Ongoing
*Community Development continues to partner with Fire to monitor issues
associated with single family rental housing.
*Do we want a limit on rental housing units?
Herringer asked if the number of new rentals is less than it was. Hogeboom said
yes, it has slowed down. He suggested checking with the Police Dept to see if
they can determine whether there are more police calls on rental properties versus
owner occupied properties. It was decided that we need to set a separate meeting
at a later time to further discuss the rental housing issues.
Williams stated that more residents may be selling their homes in order to move
into the new Lily Gables Apt Complex so we could potentially add even more
rental homes if investors are the ones buying up the homes. Williams went on to
say that the EDA needs to set goals for University Avenue especially since the
new apartment building is being constructed on the east side. Members thought
we should look at the 3 block stretch of properties along the west side
fromWagamon Bros. property at 37th Avenue to the Root property at 40th Avenue.
He would like to see that whole area redeveloped also.
Hogeboom said the Root property is in tax forfeiture and needs extensive clean -up
work done. He thinks it may be worthwhile for the City to obtain the site and
demo the remaining buildings and clear it of scrub growth in order to make it
marketable to a developer. This is something that will be pursued at a later
meeting also.
Hogeboom also told members there is some interest in a small redevelopment at
the corner of 53rd and University Ave.
Nawrocki said he thinks the City should look at options for restricting single
family rentals and that the business areas of the City be cleaned. Up.
34
Page 8
March 14th
Strategy #6 Develop a comprehensive strategy (policies and programs) to address issues in the
Circle Terrace and Heritage Heights neighborhoods. Ongoing
*In 2014, staff revised the Scattered Site TIF District Housing Program
guidelines, as well as inventoried additional City and EDA owned lots.
*The City created the "Residential Lot Sales Program" to address the sale of lots
that are ineligible to incorporate into the TIF District.
Strategy #7 Review multi - family zoning standards as a guide to review future development
proposals. Ongoing
*This strategy is somewhat ambiguous. It is currently an allowed use and is
regulated through the City's Site Planning Process.
Hogeboom didn't feel this Strategy is necessary.
Strategy #8 Evaluate Scattered Site Housing Program, and consider modifications.
Completed.
*In 2014, staff revised the Scattered Site TIF District Housing Program
guidelines. Currently, one lot remains within the Program. The lot is being
actively marketed.
Strategy #9 Develop communications tools to promote housing options and community assets
(schools, park programs, etc) Ongoing
*Staff is currently working to update the City's website and social media
portfolio.
*The City has created new resident welcome brochures.
*The City now participates in the successful annual North Metro Home and
Garden Show.
*Press releases have been sent which advertised the Residential Lot Sales
Program.
GOAL #5 Continue to invest and reinvest in City infrastructure as a means to promote
lzrowth and shape the community.
Strategy #I Review City CIP and match planned improvements with City goals and strategies.
Ongoing.
35
Page 9
March 14th, 2016
*The Public Works Dept continues to be informed of EDA goals and objectives.
Hogeboom said Public Works has ordered new banners with the new logos. Any
new street signs being replaced will have the new logo in the corner of the street
sign, and the water tower will be painted in the near future and the new logo will
be added.
Strategy #2 Identify barriers to walkability and determine opportunities for improvement.
Ongoing.
*Staff continues to seek grant funding or pedestrian - related improvements on
Central Ave, near the location of the new Library as well as in the north end of the
corridor.
*Staff is working with Metro Transit to reroute bus service to serve SACA and
the Huset Park Townhomes.
*The City continues to require infrastructure installation from large scale
development projects, such as the Huset Park Senior Living project.
A short discussion took place regarding the Blue Cross /Blue Shield grant the City
has applied for. He will notify the EDA and P & Z members if this grant is
awarded.
Strategy #3 Continue to invest in improvements to the City's Park System. Ongoing.
*The City is currently focused on expanding the City of Peace Park (Circle
Terrace Blvd. Play Lot) to include new playground and sport court equipment, a
new community multi -use building and a new sidewalk.
Next Steps for Columbia Heights — Potential New Goals
* Create a stakeholder review group, comprised of Council members, Board and
Commission members and residents for the 2018 Comprehensive Plan Update.
* Initiate redevelopment activities for the former Root property on University Avenue.
* Evaluate public parking needs in Downtown Columbia Heights.
* Partner with Anoka County to seek funding opportunities for bicycle and pedestrian
improvements along certain County Road corridors.
Continue working on 2014 Goals as follows:
• Continue working on re- design of City website
• Contact "Heights Next Group" to see if they want to work to establish neighborhood
groups.
36
Page 10
March 14th, 2016
• Look into possibly resurrecting the Citizens Academy.
• Keep promoting city through website, press releases, brochures, and participation of city
sponsored events.
• Continue looking for developers to complete the Mady's site redevelopment.
• Work with interested developer for the 47th and Central commercial site.
• Work with interested developer for the Rainbow Mall at 43rd and Central.
• Keep working with "Open to Business" to assist small business owners.
• Update the Zoning Code
• Partner with Hilltop for future redevelopment along Central Avenue
• Continue looking for funding sources to help with housing rehab /replacement.
• Hold a separate meeting to discuss rental properties.
• Hold a separate meeting to discuss plans for University Avenue Redevelopment.
• Continue working on Circle Terrace and Heritage Heights neighborhood improvements.
• Continue implementing new branding /log designs.
The meeting was adjourned at 6:00 pm.
Respectfully submitted,
Shelley Hanson
Secretary
KIM
CIA. COLUMBIA
HEIGHTS
AGENDA SECTION
CONSENT ITEMS
ITEM NO.
7C
MEETING DATE
APRIL 11, 2016
CITY OF COLUMBIA HEIGHTS - CITY COUNCIL
ITEM:
Ratification of Huset Park Second Amended and Restated Development Contract
DEPARTMENT: Community Development
CITY MANAGER'S APPROVAL: 1�
BY /DATE: Keith M Dahl, April 5, 2016
BY /DATE: i�
BACKGROUND:
October 12, 2015, the City Council of Columbia Heights approved resolution 2015 -81 authorizing the execution
of the Second Amended and Restated Contract for Private Development at Huset Park with Columbia Heights
Leased Housing Associates I, LLLP ( Dominium). The contract was approved, contingent upon that no
modifications affect the substance of the transaction. Before the contract was executed, Dominium proposed
a modification to incorporate additional language, a new Section 3.5(b) relating to the refunding of the EDA's
outstanding Tax Increment Revenue Bond, series 2007. This additional language constitutes a modification to
the substance of the transaction, which requires approval by the EDA and the City. The EDA recently approved
the contract with the new Section 3.5(b) on April 4, 2016.
Previously, during negotiations the City, the EDA and Dominium discussed the possibility of refunding the
EDA's Bonds, which were originally issued to finance the public infrastructure for the Huset Park development.
The Bonds are secured by a first - priority pledge of tax increment from the TIF District. The EDA also issued a
TIF Note to the original redeveloper, which has been assigned to Dominium. The TIF Note is also secured by
tax increment, but on a subordinate basis to the Bonds. If the Bonds are refunded at a lower interest rate, less
increment will be required to pay debt service on the Bonds, which will result in a greater amount of left -over
increment available to pay the principal and interest on the TIF Note.
At the time the EDA and City approved the Second Amended and Restated Contract for Private
Redevelopment, the parties had not come to an agreement on the refunding of the Bonds, and therefore the
refunding concept was not included in the contract. At the beginning of 2016, however, the Redeveloper
expressed renewed interest in the refunding. The parties have negotiated a new Section 3.5(b) to the contract
adding the following:
• The EDA will issue refunding bonds to achieve debt service savings.
• The Redeveloper will pay all costs associated with the issuance of the refunding bonds.
• The Redeveloper will pay an administrative fee of $100,000 to the EDA, to be deposited into a
redevelopment fund designated by the EDA and the City.
EDA Attorney Martha Ingram will be present at the City Council meeting to address any questions or concerns
that members may have regarding the additional language added to the contract.
STAFF RECOMMENDATION:
Staff recommends ratifying the approval to the Second Amended and Restated Development Contract for
Private Development between the Economic Development Authority, the City of Columbia Heights and
Columbia Heights Leased Housing Associates I, LLLP
38
City of Columbia Heights - Council Letter
Page 2
RECOMMENDED MOTION(S):
Motion: Move to waive the reading of Resolution 2016 -37, there being ample copies available to the public.
Motion: Move to adopt Resolution 2016 -37, Resolution Ratifying the Approval of a Second Amended and
Restated Contract for Private Redevelopment between the Columbia Heights Economic Development
Authority, the City of Columbia Heights, and Columbia Heights Leased Housing Associates I, LLLP for the
"Redeveloper Parcels" at Huset Park Senior Living.
ATTACHMENTS:
1. Resolution 2016 -37
39
CITY OF COLUMBIA HEIGHTS
RESOLUTION NO. 2016 - 37
RESOLUTION RATIFYING APPROVAL OF A SECOND AMENDED AND
RESTATED CONTRACT FOR PRIVATE REDEVELOPMENT BETWEEN THE
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY, THE
CITY OF COLUMBIA HEIGHTS AND COLUMBIA HEIGHTS LEASED
HOUSING ASSOCIATES I, LLLP
BE IT RESOLVED By the City Council ( "Council ") of the City of Columbia Heights,
Minnesota ( "City ") as follows:
Section 1. Recitals.
1.01. The City, the Columbia Heights Economic Development Authority (the
"Authority "), and Columbia Heights Leased Housing Associates I, LLLP (the "Developer ") have
negotiated a Second Amended and Restated Contract for Private Redevelopment (the
"Contract ") to allow for the redevelopment of certain property originally included in a Contract
for Private Redevelopment between the City, Authority, and Shafer Richardson dated as of
October 25, 2004, as previously amended and restated (the "Prior Contract "), regarding
redevelopment of certain property within the City located in the area known as Huset Park (the
"Redevelopment Property ").
1'.02. The City previously approved the Contract on October 12, 2015, subject to
modifications that do not alter the substance of the transaction, and the Redeveloper has acquired
the Redevelopment Property, but the Contract has not been fully executed.
1.03. The Authority, the City and the Redeveloper have proposed to modify Section 3.5 of
the Contract to allow for the refunding of the Authority's outstanding Tax Increment Revenue
Bonds, Series 2007, to achieve debt service savings. This revision constitutes a modification that
alters the substance of the transaction, and as such requires the approval of the Authority and City.
1.04. The Council has reviewed the Contract as proposed to be revised and finds that the
execution thereof and performance of the City's obligations thereunder are in the best interest of the
City and its residents.
Section 2. City Ratification of Approval; Further Proceedings.
2.01. The Contract as presented to the Council is hereby in all respects approved, subject
to modifications that do not alter the substance of the transaction and that are approved by the
Mayor and City Manager, provided that execution of the documents by such officials shall be
conclusive evidence of approval.
2.02. The Mayor and City Manager are hereby authorized to execute on behalf of the City
the Contract and any documents referenced therein requiring execution by the City, and to carry out,
on behalf of the City, its obligations thereunder.
476955v1 MNI CL.205 -23
40
Approved by the City Council of the City of Columbia Heights, Minnesota this 11t' day of
April, 2016.
Mayor
ATTEST:
City Clerk
476955v] MNI CL205 -23
41
CH COLUMBIA
HEIGHTS
AGENDA SECTION
CONSENT
ITEM NO.
7D
MEETING DATE
APRIL 11, 2016
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
ACCEPT BIDS AND AWARD 2016 -2017 TREE REMOVAL CONTRACT
DEPARTMENT: Public Works
CITY MANAGER'S APP OVAL:
BY /DATE: Kevin Hansen / April 6, 2016
BY /DATE: 7 //L
BACKGROUND: On October 12, 2015 the City Council authorized staff to seek bids for the 2016 -2017 Tree
Removal Program. This is an ongoing program to remove diseased or hazardous trees throughout the city. To
provide continuity, the contract covers a two -year period, with the current contract having expired
December 31, 2015.
ANALYSIS /CONCLUSIONS: The City advertised for formal bids for the 2016 -2017 Removal of Trees, Trees and
Stumps or Stumps Only on Public and Private Property contract. Specifications were sent to nine contractors.
The City received three bids on the bid opening date of April 6, 2016. A copy of the Bid Opening Minutes is
attached.
The bid from Nick's Tree Service Inc. is $17.00 per inch diameter (tree and stump removal). The 2014 -2015
contract was $19.00 per inch diameter (tree and stump removal), and was held by Nick's Tree Service. Tree
removal costs are paid out of Fund 101 - 46102.
STAFF RECOMMENDATION: Based upon the bids received, Nick's Tree Service Inc. of Corcoran, MN is the low,
qualified, responsible bidder. Staff is recommending award of the bid to Nick's Tree Service of Corcoran,
Minnesota.
RECOMMENDED MOTION(S): Move to award the 2016 -2017 Removal of Trees, Trees and Stumps or Stumps
Only on Public and Private Property contract to Nick's Tree Service Inc. of Corcoran, MN, based upon their low,
qualified, responsible total bid for tree and stump removal, tree removal only, or stump removal only; and
furthermore, to authorize the Mayor and City Manager to enter into a contract for the same.
ATTACHMENT(S): Bid Opening Minutes
:K
CITY OF COLUMBIA HEIGHTS
Minutes of Bid Opening on Wednesday, April 6, 2016, 10:00 a.m.
REMOVAL OF TREES & STUMPS, TREES ONLY OR STUMPS ONLY 2016 -2017
Pursuant to an advertisement for bids for Removal of Trees & Stumps, Trees Only or Stumps Only 2016-
2017, an administrative meeting was held on April 6, 2016 at 10:00 a.m. for the purpose of bid opening.
Attending the meeting was:
Nick Arrigo, Nick's Tree Service
Lauren McClanahan, City Forester
Sue Schmidtbauer, Public Works Secretary
Bids were opened and read aloud as follows:
Bidder Tree Removal Stump Removal Tree Only
Nick's Tree $ 108,000 $ 20,000 $ 9,000
A Tree Service $ 136,800 $ 32,500 $ 10,200
Hugo's Tree Care $ 194,400 $ 60,000 $ 16,200
Respectfully submitted,
Sue Schmidtbauer
Public Works Secretary
Stump Only
Total Bid
$ 300.00
$ 137,300.00
$ 487.50
$ 179,987.50
$ 900.00
$ 271,500.00
43
CH COLUMBIA
HEIGHTS
AGENDA SECTION
CONSENT ITEMS
ITEM NO.
7E
MEETING DATE
APRIL 11, 2016
CITY OF COLUMBIA HEIGHTS - CITY COUNCIL
ITEM:
First Reading of Ordinance 1627, Conveyance of Certain Real Property to the EDA Aor
DEPARTMENT: Community Development
CITY MANAGER'S APP OVAL:
� r
BY /DATE: Keith M Dahl, April 7, 2016
BY /DATE:`
BACKGROUND: t/ t
September 2015, the Columbia Heights Economic Development Authority (EDA) established the Single Family
Home Lot Sales Program. To date in January and March, the EDA approved resolution 2016 -03 and 2016 -06,
authorizing the approval of purchase and redevelopment agreements with Tollberg Homes for six residential
lots as followed:
4600 Polk Street NE
4606 Polk Street NE
4618 Polk Street NE
4636 Polk Street NE
4648 Polk Street NE
4641 Tyler Street NE
P I D: 25- 30 -24 -33 -0031
P I D: 25- 30 -24 -33 -0030
P I D: 25- 30 -24 -33 -0028
P I D: 25- 30 -24 -33 -0025
P I D : 25-30-24-33-0023
P I D: 25- 30 -24 -33 -0038
As of April 2016, Tollberg Homes has paid an earnest deposit of $2,000 for all six residential lots. However, the
EDA attorney, Martha Ingram at Kennedy — Graven, noticed that City records indicate that the City, not the
EDA is the fee owner of 4618 Polk Street NE. In order for the EDA to convey 4618 Polk Street NE to Tollberg
Homes, the City of Columbia Heights needs to authorize Ordinance 1627 conveying 4618 Polk Street NE from
the City of Columbia Heights to the Columbia Heights Economic Development Authority.
STAFF RECOMMENDATION:
Staff recommends approving the first reading of Ordinance 1627 and setting up the second reading of
Ordinance 1627 for adoption on April 25, 2016.
RECOMMENDED MOTION(S):
Motion: Move to waive the reading of Ordinance No. 1627, there being ample copies available to the public.
Motion: Move to set the second reading of Ordinance No. 1627, being an ordinance authorizing the
conveyance of certain real property located at 4618 Polk Street, for April 25, 2016 at approximately 7:00 P.M.
in the City Council Chambers.
ATTACHMENTS:
1. Ordinance 1627
City of Columbia Heights - City Council Letter 44
ORDINANCE NO. 1627
BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL PROPERTY BY THE CITY OF
COLUMBIA HEIGHTS TO THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY LOCATED AT 4618
POLK STREET NE.
The City of Columbia Heights does ordain:
SECTION 1: The City of Columbia Heights, a Minnesota municipal corporation, may convey unto the
Columbia Heights Economic Development Authority, the real property described as follows, to
wit:
4618 Polk Street NE: Sheffields Second Subdivision, City of Columbia Heights Lot 11 and North 10 feet of Lot
12, Block 2, Sheffields 2nd Subdivision
SECTION 2: The Mayor and the City Manager are herewith authorized to execute a deed to effectuate the
conveyance of said real property.
This ordinance shall be in full force and effect from and after 30 days after its passage.
First Reading: April 11, 2016
Offered by:
Seconded by:
Roll Call:
Second Reading:
Offered by:
Seconded by:
Roll Call:
Date of Passage:
Gary L. Peterson, Mayor
Attest:
Katie Bruno, City Clerk /Council Secretary
Ordinance No. 1627 45
CH COLUMBIA
HEIGHTS
AGENDA SECTION
CONSENT AGENDA
ITEM NO.
7F
MEETING DATE
APRIL 11, 2016
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
LICENSE AGENDA
DEPARTMENT: Community Development
CITY MANAGER'S /APPROVAL: ✓ l*
BY /Date: April 6, 2016
BY /Date: �/Z% ,
BACKGROUND /ANALYSIS
Attached is the business license agenda for the April 11, 2016 Council meeting. This agenda
consists of applications for 2016 Contractor Licenses and a Temporary Liquor License for
Immaculate Conception Fun Fest.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form
Accompanied Application. This means that the data privacy form has been submitted as
required. If not submitted, certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for April 11, 2016 as
presented.
46
Apr 11, 2016 lic agenda
City of Columbia Heights - Council Letter
TO CITY COUNCIL April 11, 2016
*Signed Waiver Form Accompanied Application
CONTRACTOR'S LICENSES -2016
BLDG *TruNorth Solar 5239 Edina Industrial Blvd, Edina
*MSquare LLC 11591 McKusick Rd, Stillwater
*Liberty Plmb Co LLC 925227 1h Ave, Bethel
*Adam's On Time PI 13791 Jonquil Ln N, Dayton
Bruce Nelson P1 & Htg 1272 Point Douglas Rd, St Paul
*Eagle Bldg Co. 6636 Cedar Ave So, Mpls
*GTS HVAC Inc
*Dave Perkins Cont
*Northern Htg & AC
*MN Tree Surgeons
$60
$60
$60
$60
$60
$60
4018 Joyce Ln, Brk Center
$60
19745 Nowthen Blvd, Ramsey
$60
9431 Alpine Dr, Ramsey
$60
2195 Cameron Ave SE, Buffalo
$60
TEMPORARY LIQUOR LIC
*Lnmaculate Conception Church 4040 Jackson St Col. Hts
For Fun Fest -Aug. 5 -7, 2016
$300
Page 2
47
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