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HomeMy WebLinkAbout12-08-2014OFFICIAL PROCEEDINGS CITY OF i COUNCIL CITY DECEMBER 8, 2014 THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON MONDAY DECEMBER 8, 2014 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA LCALL TO ORDER Mayor Peterson called the meeting to order at 7:01 pm. 2.ROLL CALL Present: Mayor Peterson, Councilmembers Nawrocki, Schmitt, Williams and Diehm Also Present: Kelli Bourgeois, HR Director/ Assistant to the City Manager; Jim Hoeft, City Attorney; Kevin Hansen, Director of Public Works; Scott Nadeau, Police Chief, Gary Gorman, Fire Chief; Renee Dougherty, Library Director; Joe Kloiber, Finance Director; Joseph Hogeboom, Community Development Director; Elizabeth Holmbeck, Associate Planner; Katie Bruno, Council Secretary 1INVOCATION Invocation provided by Max Richter, Community United Methodist Church 4.PLEDGE OF ALLEGIANCE - Recited S.ADDITIONS /DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS Mayor Peterson thanked Councilmember Diehm for her twelve years of dedicated service. A plaque of appreciation was presented. Councilmember Diehm thanked the Mayor and council , noting it has been an honor to serve the citizens. Councilmember Nawrocki commended Diehm for her service. Mayor Peterson thanked Sun Focus reporter Kassie Peterman for her committed service in covering the news and events throughout the City. 7.CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MO`1'ION: Move to approve the minutes of the City Council meeting of November 24, 2014. MOTION: Move to approve the minutes of the City Council Public Improvement Hearing — 2015 Seal Coat meeting of December 1, 2014. *Removed for discussion Page 2 of 15 MOTION: Move to approve the minutes of the City Council Public Improvement Hearing — 2015 Street Rehabilitation meeting of December 1, 2014. MOTION. Move to approve the minutes of the City Council Public Improvement Hearing — 2015 State Aid Street Rehabilitation Program meeting of December 1, 2014. MOTION: Move to approve the minutes of the City Council Worksession of December 1, 2014, B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the Planning & Zoning commission minutes from December 2, 2014. MOTION: Move to accept the Library Board minutes from November 5, 2014. C. Approval of the attached list of rental housing licenses MOTION: Move to approve the items listed for rental housing license applications for December 8, 2014 in that they have met the requirements of the Property Maintenance Code. D. Adopt resolution 2014 -92 establishing senior citizens or retired & disabled persons hardship special assessment deferral. *Removed for discussion E. Authorize School Liaison Officer Contract with CH School District for 2015 MOTION: Move to authorize the Mayor and Police Chief to enter into a Joint Powers agreement with Columbia Heights Public Schools for the provision of a Police School Liaison Officer program as stipulated in the Joint Powers Agreement for the period of January I through December 31, 2015. F. Consideration of Water Main Cleaning and Lining Program: Program Areas *Removed for discussion G. Consideration of Huset Park Splash Pad: Consultant Proposals *Removed for discussion H. Authorization of I -1 Program for Collection District 3: Service Line Televising *Removed for discussion I. Adopt Resolution 2014 -93 Establishing 3939 Central Avenue as the New Library Site *Removed for discussion J. Authorize Staff to Seek Proposals for Consultant Services for the New City Library; Architectural Geo- Technical and Site /Civil *Removed for discussion K. Authorization to Seek Bids for 2015 Seal Coat Program — Zone 7A MOTION: Move to authorize staff to seek bids for the 2015 Seal Coat Program, City Project 1301. L. Consideration of Extension of GIS Range Rider Contract MOTION: Move to approve a one -year extension to the GIS Joint Powers Agreement in the amount of $17,775; and, authorize the Mayor and City Manager to enter into an agreement for the same. M. Appointments to the Park & Recreation Commission and the Public Arts Commission MOTION: Move to appoint Bruce Evans to the Park & Recreation Commission to fill vacancy through April 1, 2016 and Jennifer Tuder to the Public Arts Commission to fill a vacancy. N. Resolution Adopting The 2015 -2016 Snow And Ice Control Policy *Removed for discussion Page 3of15 O. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for December 8, 2014, as presented. P. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 154782 through 154939 in the amount of $383,455.63. Councilmember Nawrocki requested that the following items be removed from the Consent Agenda for Discussion: A, D, F,G,H,I,J and N. Motion by Councilmember Diehm , seconded by Councilmember Williams to approve Consent Agenda items 13, C , E, K, L, M, O and P All Ayes, Motion Carried, Councilmember Nawrocki requested that the following items be removed from the Consent Agenda for Discussion: A. Approve Minutes of the City Council Councilmember Nawrocki requested the assessment amount be included in the minutes. Director of Public Works, Kevin Hansen clarified the estimated assessments were included in the feasibility report and in the resolution that ordered the improvement. The actual assessment amount will be set at the time of the assessment hearing. Motion by Councilmember Williams, seconded by Councilmember Schmitt to approve the minutes of the City Council Public Improvement Hearing — 2015 Seal Coat meeting of December 1, 2014, All Ayes, Motion Carried. D. Adopt resolution 2014 -92 establishing senior citizens or retired & disabled persons hardship special assessment deferral. Councilmember Nawrocki asked for clarification regarding eligibility. Director Hansen explained that the eligibility id based on income and /or disability. Up to 50% of the cost of the assessment can be deferred up to 30 years. Motion by Councilmember Williams, seconded by Councilmember Schmitt to waive the reading of Resolution No. 2014 -92, there being ample copies available to the public . All Ayes, Motion Carried Motion by Councilmember Williams, seconded by Councilmember Schmitt to adopt Resolution No. 2014 -92, being a resolution establishing a new maximum income of $33, 300 for Senior or Retired and Disabled Persons to be eligible for special assessment deferral. All Ayes, Motion Carried F. Consideration of Water Main Cleaning and Lining Program: Program Areas Director Hansen outlined the proposed project for water main cleaning and lining, noting that the total program area for 2015 is about 7,000 lineal feet. Motion by Councilmember Williams, seconded by Councilmember Nawrocki to accept the 5-year Water Main Cleaning and Lining Program for years 2015 — 2019. All Ayes. Page 4 of 15 G. Consideration of Huset Park Splash Pad: Consultant Proposals Councilmember Nawrocki requested information regarding the proposed cost, as well as the impact on the other pools in the community. Director Hansen explained that in 2010 federal law required changes for ADA accessibility. Hansen reported that the City operates three wading pools, and the cost to bring them into compliance was approximately $77,000 each, not including filtration modifications. The City plans to remove the wading pool at Huset Park, and install a splash pad. The wading pool at Ramsdale Park will continue to operate, as it is grandfathered in. Nawrocki commented that the splash -pad costs a significant amount more than modifying the existing pools. Director Hansen explained that both ADA and filtration issues need to be addressed. Hansen stated that the current pools cannot be modified, and have reached their useful life. Cost estimates for a new pool were estimated between $250,000 and $400,000. Motion by Councilmember.Diehm, seconded by Councilmember Williams to award the Huset Park Splash Pad Improvements, Municipal Project No. 1512, to the consulting engineering firm of Stantec based upon their qualified, responsible proposal for a cost not -to- exceed $34,700 appropriated from Fund 412 -51512 -3050, Ayes: Schmitt, Williams, Diehm, Peterson. Nay: Nawrocki, Motion Carried. H. Authorization of I -I Program for Collection District 3: Service Line Televising Director Hansen reported the City has been working in the public domain since 2004 to address I & I issues. Tonight's item would authorize the development of a program to televise specific areas. The program would be voluntary by the homeowners and paid through the City. Motion by Councilmember Schmitt, seconded by Councilmember Williams to authorize a Sanitary Sewer Service Televising program in Collection District 3 in the Chatham Road and Silver Lake Lift Station services areas, and 2) Move to accept the proposal from SEH in an amount not to exceed $66,740, funded from the Sanitary Sewer Construction Fund 652 - 49650 -3050, and authorize the Mayor and City Manager to enter into an agreement for the same. All Ayes, Motion Carried I. Adopt Resolution 2014 -93 Establishing 3939 Central Avenue as the New Library Site Director Hansen explained that the Library Task Force had originally developed four potential development sites. In 2014 further analysis were completed, two sites were identified; the NEI site and the Burger King Site at 39`h and Central Ave. The council met in a work session on December I5` and the consensus was reached to recommend the site at 3939 Central Ave NE. Motion by Councilmember Williams, seconded by Councilmember Schmitt to waive the reading of Resolution 2014 -93, there being ample copies available for the public. All Ayes, Motion Carried Councilmember Nawrocki expressed concern with the bond issue raising the taxes of Columbia Heights residents. Councilmember Schmitt questioned if the City is limited to the site at 3939 Central Ave. Director Hansen explained that is a general area, and the City will go through a platting process. Malcom Watson 1717 49`h Ave NE suggested the Council consider a different site, closer to the Public Safety Center. It was suggested that all municipal building be in the same area, noting that consideration should be given to replacing City Hall as well. Mayor Peterson commented that the Library Task Force did look at the site on 41", however the 3939 Central Ave site was preferred. Page 5 of 15 Motion by Councilmember Williams, seconded by Councilmember Schmitt to adopt Resolution 2014 -93, being a resolution establishing the old Burger King site at 3939 Central Avenue as the site for the new library, Roll call vote, all ayes, motion carried. J. Authorize Staff to Seek Proposals for Consultant Services for the New City Library' Architectural Geo- Technical and Site /Civil Director Hansen stated staff would seek RFP's for architectural, geotechnical and site civil services. Proposals would be brought back to the council for consideration. Councilmember Nawrocki questioned if we should be waiting for architectural proposals to see what the geo- technical studies reveal. Director Hansen confirmed that soil borings have been completed, and the geo - technical and architectural work would be done in tandem. Motion by Councilmember Nawrocki to appoint Greg Sloat to the Library Design Task Force. Motion failed for lack of a second. Councilmember Schmitt suggested any interested parties complete an application to serve on the Library Design Task Force, and submit it by the December 15`h deadline. Motion by Councilmember Williams, seconded by Councilmember Schmitt to seek proposals for consultant services for the new city library; architectural, geo- technical, and site%ivil. All Ayes, Motion Carried. N. Resolution Adopting The 2015 -2016 Snow And Ice Control Policy Director Hansen reported the Snow & Ice Control Policy has been in effect since 1998. The policy designated the routes, schedule and equipment. The City will plow when three inches of snow have fallen, along with periodic ice control measures as necessary. Councilmember Williams complimented the City's road conditions, stating it was better this year than ever. Mayor Peterson agreed. Councilmember Schmitt asked if consideration could be given to removing the stop sign at the hill on 41st and Stinson. Mayor Peterson suggested the City look at the policy, and consider removal of the sign. Motion by Councilmember Diehm, seconded by Councilmember Williams to waive the reading of Resolution No. 2014 -98, there being ample copies available to the public. A11 Ayes, Motion Carried. Motion by Councilmember Diehm, seconded by Councilmember Williams to approve and adopt Resolution No. 2014 -98, being a resolution adopting the 2015 -2016 Snow and Ice Control Policy for the City of Columbia Heights. All Ayes, Motion Carried. 8. PUBLIC BEARINGS A. Adopt Resolution 2014 -94, 4556 Madison Street N.E., being a Resolution of the City Council of the City of Columbia Heights approving rental license revocation for failure to meet the requirements of the PropertMaintenance Codes. Fire Chief Gary Gorman explained that the property is in foreclosure, and there are numerous violations at this property. Yasmin Kundor, a resident at 4556 Madison St NE requested the council allow more time before revocation. Ms. Kundor explained that her unit is free of violations, and she would like more time than the allowed 45 days to relocate. City Attorney Hoeft commented that if there are any life safety issues, nobody would be allowed to occupy the property. Chief Gorman confirmed that Ms. Kundor has been provided with Page 6 of 15 various contacts for assistance. Mayor Peterson recommended that she speak to Joe Hogeboom in the Community Development Department. Motion by Councilmember Williams, seconded by Councilmember Schmitt to close the public hearing and to waive the reading of Resolution Number 2014 -94, being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Williams, seconded by Councilmember Schmitt to adopt Resolution Number 2014 -94, being a Resolution of the City Council of the City of Columbia .Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A. 408(A) of the rental license listed. All Ayes, Motion Carried. B. Approve a Preliminary and Final Subdivision Plat for the property located at 5220 Central Avenue NE. Associate Planner Elizabeth Holmbeck gave an overview of the proposed subdivision. It was reported that the Venture Pass is proposing splitting the existing lot into two separate lots. The applicant would renovate the existing building, and construct a free standing restaurant on the newly platted parcel. All conditions have been met, and the planning commission recommended approval unanimously. Motion by Councilmember Williams, seconded by Councilmember Nawrocki to waive the reading of Resolution No. 2014 -90, there being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Williams, seconded by Councilmember Nawrocki to accept the Planning Commission's recommendation to approve the Preliminary and Final Subdivision Plat for the property located at 5220 Central Avenue NE. All Ayes, Motion Carried. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1. Approve Anoka County Fire Protection Council Joint Powers Agreement Motion by Councilmember Williams, seconded by Councilmember Nawrocki to approve the Anoka County Fire Protection Council Joint Powers Agreement and authorize the Mayor and City Manager to enter into the agreement. All Ayes, Motion Carried. 2. Adopt Resolution 2014 -91, being a resolution adopting a budget for the year 2015, setting the City levy, and approvin the HRA levy. Motion by Councilmember Williams, seconded by Councilmember Schmitt to waive the reading of Resolution 2014 -91, there being ample copies available to the public. All Ayes, Motion Carried. Councilmember Nawrocki expressed concern with financial strain the proposed budget will put on many residents, some increases are 35 %. Nawrocki proposed the levy be reduced by $226,798, the difference between the 3.25% originally indicated, and the amount of the actual increase in order to balance the budget. Finance Director Joe Kloiber reported the gross levy is an increase of 3.25 %. Kloiber explained that there are other factors that drive the tax levy, the most significant being the shift in property values Page 7 of 15 throughout the City. The proposed 2015 Operating Budget indicates a 2.5% increase, the reason the proposed levy is 3,25% is in order to address the need of building the capital funding for the long term. The additional .75% increase also allows removing any LGA monies from the budget. Nawrocki stated that Social Security has experienced less than 2% increases over the past few years, and suggested the City reduce their levy. Councilmember Williams commented that the increase in property values is a big contributor to property tax increases. Malcom Watson -1717 49"' Ave NE asked what the dollar amount difference is in the City levy portion is between 2014 and 2015. Director Kloiber reported the increase is $322,000. Mr. Watson questioned the reason for the home value exclusion decrease. Kloiber explained the formula yields different results as home values change. Motion by Councilmember Williams, seconded by Councilmember Schmitt to adopt Resolution 2014- 91, being a resolution adopting a budgetfor the year 2015, setting the City levy, and approving the HRA levy. Ayes: Schmitt, Williams, Diehm, Peterson, Nay: Nawrocki. Motion Carried. B. Bid Considerations C. New Business and Reports 1, Decertifying Sheffield Tax Increment Financing District On a side note; Director of Community Development Joe Hogeboom encouraged residents facing a housing crisis to contact the Community Development Department to seek assistance if necessary. Motion by Councilmember Williams, seconded by Councilmember Diehm to waive the reading of Resolution 2014 -95, there being ample copies available to the public. All Ayes, Motion Carried Director of Community Development Joe Hogeboom reported that the Sheffield /M8 Tax Increment Financing (TIF) District was established in 1995 to assist in the removal of blighted and obsolete structures. The District has expired, and is now decertified. An interfund loan of $728,916 from the Sewer and Utilities Fund was given on December 31, 1997 and was paid in full in 2012. It was explained that there was an overpayment of increment in the amount of $209,082.00. The City's portion is $113,715.07. The EDA voted to decertify the district. The request is for the council to approve the decertification as well. Councilmember Schmitt reported she had met with Finance Director Kloiber to discuss the paying off of some bonds in 2015 with the proceeds from the decertification. Schmitt stated that she thinks it is important to have a specific use for the funds, noting it always good to pay down debt. Kloiber commented that the Council will have the opportunity to look into this in January or February. Motion by Councilmember Williams, seconded by Councilmember Diehm to approve Resolution 2014 -95, Resolution of the Columbia Heights City Council Decertifying Sheffield Tax Increment Financing District (No. M8). All Ayes, Motion Carried 2. Affirmation of Special Proiect Funds for Redevelopment Activities Director of Community Development Joe Hogeboom reported that the Special Projects Fund (Fund 226) was designated by the City Council in 2010 as a fund that could be used for redevelopment activities in the City. The Economic Development Authority (EDA) has authorized two projects that would be funded through Fund 226. The first project that was authorized by the EDA was the City Branding and Communication Campaign, for which a budget of $30,000 was authorized. A contract was awarded in June, 2014 to Replace Design Firm to complete the branding work. This Page 8 of 15 project is ongoing, and is expected to be completed in early 2015. On November 3, the EDA consented to utilize the services of the McComb Group in the amount of $16,000 to conduct a market analysis specific to retail and services along Central Avenue. Because Fund 226 is under the general authority of the City Council, the City Council must pass a resolution to affirming the use of funding for these two projects. Motion by Councilmember Williams, seconded by Councilmember Schmitt to waive the reading of Resolution 2014 -96, there being ample copies available to the public. All Ayes, Motion Carried Motion by Councilmember Williams, seconded by Councilmember Schmitt to approve Resolution 2014 -96, Resolution of the Columbia Heights City Council Affirming the Use of Special Projects Funds for Redevelopment Activities. All Ayes, Motion Carried 10. ADMINISTRATIVE REPORTS HR Director /Assistant to the City Manager Kelli Bourgeois reported there will not be a second council meeting in December. Councilmember Nawrocki asked for an update regarding Direct TV. Ms. Bourgeois reported that Direct TV cannot provide local programming; and they do not require a franchise agreement. Our cable attorney is negotiating changes with the current franchise agreement. Nawrocki requested more information on other cable providers in the City. Councilmember Nawrocki requested a pricing comparison be done with our liquor stores and Total Wine. Councilmember Williams noted that Total Wine is compared to a big box store, and our liquor stores compared to a small hardware store. 11. CITIZENS FORUM Missy Lee -1920 40 .Ave NE thanked Councilmember Diehm for her committed service to the citizens and her collaboration with the School Board. 12. ADJOURNMENT Mayor Paterson again expressed gratitude to Councilmember Diehm. Residents were reminded to remember our servicemen and women, and to try to do a random act of kindness. Meeting adjourned at 9:14 p.m. Respectively Submitted Katie Bruno, City Clerk 2014 -90 RESOLUTION APPROVING A PRELIMINARY AND FINAL SUBDIVISION PLAT FOR 5220 CENTRAL AVENUE NE. COLUMBIA HEIGHTS WHEREAS, a proposal (Case #2014 -1201) has been submitted by Randy Rauwerdink of Venture Pass Partners to the City Council requesting Preliminary and Final Subdivision Plat approval from the City of Columbia Heights at the following site: ADDRESS: 5220 Central Avenue NE. Page 9 of 15 LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING: A Preliminary and Final Subdivision Plat for the property located at 5220 Central Avenue NE. WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on December 2, 2014; WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the City staff regarding the effect of the proposed Preliminary and Final Subdivision Plat upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings: (a) The proposed Preliminary Plat conforms to the requirements of City code Section 9.115. (b) The proposed subdivision is consistent with the Comprehensive Plan. (c) The proposed subdivision contains parcel and land subdivision layout that is consistent with good planning and site engineering design principles. (d) The Final Plat substantially conforms to the corresponding preliminary Plat. FURTHER, BE IT RESOLVED that the attached conditions, survey, and other information shall become part of this Preliminary and Final Subdivision Plat and approval; and in granting this Subdivision the city and the applicant agree that this request shall become null and void if the subdivision has not been filed with the Anoka County Recorder's Office within one (I) calendar year after the approval date. CONDITIONS ATTACHED: The Planning Commission approves the Preliminary and Final subdivision Plat for 5220 Central Avenue NE. subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2. The applicant shall provide required utility and drainage easements for all newly created lots and shall be responsible for the cost of filing and recording written easements with the Anoka County Recorder's Office. 3. The applicant shall be responsible for filing the approved subdivision survey with the Anoka County Recorder's Office. The approved minor subdivision shall become invalid if the subdivision is not filed with the Anoka County Recorder's Office within one (1) year of the date of City Council action. Page 10 of 15 2014 -91 RESOLUTION 2014 -91 RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2015, SETTING THE CITY LEVY, AND APPROVING THE HRA LEVY. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights: Section A. The budget for the City of Columbia Heights for the year 2015 is hereby approved and adopted with appropriations for each of the funds listed below. Section B. The estimated gross revenues to fund the budget of the City of Columbia Heights for all funds, including general ad valorum tax levies and use of fund balances, as hereinafter set forth for the year 2015. Expense Governmental Funds Governmental Funds 11,718,147 Community Development Fund 206,200 General Fund 11,631,398 Cable Television 188,000 Community Development Fund 272,743 Capital Project Funds 1,158,811 Economic Development Authority Admin. 230,775 Proprietary Funds Cable Television 106,455 Sewer Fund 1,960,116 Library 833,971 storm Sewer Fund 685,467 Capital Project Funds 2,143,020 Central Garage 696,650 Debt Service Funds 1,543,165 Information Systems 338,000 Proprietary Funds 742,345 Capitol Assets Son Principal Water Fund 2,843,661 895,000 241,028 Sewer Fund 2,470,358 360,000 35,000 Refuse Fund 1,926,73S 0 0 Storm Sewer Fund 646,475 940,000 120,256 Liquor Fund 9,545,338 0 180,000 Central Garage 713,505 0 0 Building Maintenance 151,224 0 0 Information Systems 372,982 340,000 0 Total Including Interfund Transfers 35,431,805 2,535,000 576,284 Section B. The estimated gross revenues to fund the budget of the City of Columbia Heights for all funds, including general ad valorum tax levies and use of fund balances, as hereinafter set forth for the year 2015. Revenue Governmental Funds General Fund 11,718,147 Community Development Fund 206,200 Economic Development Authority Admin. 260,578 Cable Television 188,000 Library 833,971 Capital Project Funds 1,158,811 Debt Service Funds 1,600,254 Proprietary Funds Water Fund 3,177,401 Sewer Fund 1,960,116 Refuse Fund 1,914,065 storm Sewer Fund 685,467 Liquor Fund 9,804,400 Central Garage 696,650 Building Maintenance 147,400 Information Systems 338,000 Use of Fund Balance 742,345 Total Includinglnterfund Transfers 35,431,805 Page 1 1 of 15 "ion C The followiN sums of rav^rrey are levied for the curr"t yCtar, collectable in 2o7S upon tre taxable property in said City of Columbia HeiSh1s, For itx' following purposes: Estimated Cwrieral Fund Lrtvs' 8,673,000 Estimated Libyan' Levy 804,389 Estimated EDA Fund Levy 84,.000 Total 9,561,389 Section D. The City Cormfil 01 the C sty of Coturnbia Heights htretsy approves the Housing and Redevelopment WhorityTax Levy for the fiscal year 2015 in the amount of $176,578. BE IT FURTH ER A [SOWED: That the CovMy Auditor is authorized to Fix a property tax rate for taxes payable in the yea r 201S that Is higher than the tax rate Calculated for the City for tares levied in 201a collectable in 2014. BE IT FURTHER R [SOLVE O: That the City has ,adequate fund balance, and reserves to pay bond principal and Interest payrnvnty on General Cibligation Bond Series 2007A in thr amount of $10,000 and that the County Auditor is authorized to cancel $1o,000 of the relatev Bond Levy for taxes payable; in 2L115, leaving a balance of $124, 663 to be feyied for lrivei pavabio in 2015 for Series 2007A. BE iT FURTHER RE5OLYFO: That the City has .adequate fund balances 44x4 reserves to pay bond principal and Interest pavrnenc, on Cserveral OW!Ration Ei nd Series ZDD8B in the amount of $340,046 and that the CounA, Auditor Is authorized to canr.ri $340,04b of the rrfated Bond Levy for taxes payable in 2015, leaving it badanCr- of $=17,608 to to levied for tares payable In 2015 for Serie, 20DBB. Af IT FURTHER RF,50LVED. Tt.at the Cily fins adequate fund balanres and reserves to pay bond principal and interest payments on General Obilgation Rand Series 2DO9A in the amount of $3,955 and that the County Auditor is authorized to cancel $3,955 of the related Bond Levy for taxes payable in 2015, leaving a balai%= of $233,045 to be levied lof taxes payable in 2015 for 5rr rs 2009A- BE IT FUR T HER RESDLVED: That the City has adequate fund balances and reserves to pay bond principal and Inte e54 paymi;nii on General Gbligafaon Brand Series ?013A in the amount of $95,720 and that the County Auditct is authorized to cancel the related Bond Levy in its entirety for taxes payable 2015. The finance Dirertorfrreasurer is hereby instructed to transmit a certified copy of this resolution to the County tu,ditor of Anoka County, IrAinnes0ta. Approved trtis Rth day of December 2014. Offered By: Williams seconded By Schmitt Roll Cali: Ayes: t1dil3iamz, SCtrmitt, Diehm, Peterson Nays. rlawrocC hi or ary t Pgte oxn K31W Bruno City Clerk /c:ountli Secrrtarr Page 12 of 15 2014 -92 BEING A RESOLUTION ESTABLISHING SENIOR CITIZENS OR RETIRED AND DISABLED PERSONS HARDSHIP SPECIAL ASSESSMENT DEFERRAL WHEREAS, immediate payment of special assessments or installments on special assessments cast an undue hardship on some persons owning homestead properties who are 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make payments, and Whereas, Minnesota Statutes 435.193 — 435.195 makes it possible for a home rule charter city to pass a resolution establishing standards and guidelines for determining the existence of a hardship and for determining the existence of a disability. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS: I. This deferral procedure shall apply only to assessments which are payable in five or more annual installments. 2. This deferral procedure shall apply only to property owned and occupied by the elderly, retired, or disabled applicant. Ownership and occupancy must be the same nature as would qualify the applicant for a homestead exemption for tax purposes. 3. This deferral procedure shall apply only to homestead property owned by a person 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make payments. Permanent and total disability shall have the same definition for purposes of assessment deferral as is used for social security purposes. 4. This deferral procedure shall not be construed as to prohibit the determination of hardship on the basis of exceptional and unusual circumstances not covered by the standards and guidelines herein so long as determination is made in a nondiscriminatory manner and does not give the applicant an unreasonable preference or advantage over other applicants. 5. In order to obtain a deferral of an assessment, the homeowner must make application on the forms prescribed by the City Clerk. 6. The option of the homeowner to defer the payment of special assessments shall terminate and all amounts accumulated plus applicable interest shall become due and payable upon the occurrence of any of the following events: a. the death of the owner, provided that the spouse is not otherwise eligible for benefits hereunder; b. the sale, transfer or subdivision of the property or any part thereof; C. if the property should for any reason lose its homestead status; or d. if for any reason the City shall determine that there would be no hardship to require immediate or partial payment. 7. No deferral may be granted unless the homeowner makes application to the City Clerk within thirty (30) days after adoption of the assessment by the Council. 8. The deferral shall apply to only 50% of the annual installment payment. If the 50% is not paid in a timely manner, the balance of the annual installment along with all future installments shall become immediately due and payable. 9. No deferral shall be granted to any owner who has a gross annual household income from all sources in excess of $33,300. 10. No deferral maybe continued from year to year unless the owner shall file a renewal application before September 15'h of each year. 11. No special assessment may be deferred for a period longer than the time set by the Council as the time over which the project is to be assessed. Page 13 of 15 12. Interest on deferred assessments shall be at the rate set by the Council in its resolution adopting the assessment roll, and such interest shall be added to the amount deferred and shall be paid in accordance with Minnesota Statute 435.195 and this Resolution. 2014 -93 BEING A RESOLUTION ESTABLISHING 3939 CENTRAL AVENUE AS THE NEW LIBRARY SITE WHEREAS, the Library Task Force prepared a report dated March 15, 2013 that evaluated various potential sites in the City for a new library, and WHEREAS, the City Council accepted the Library Task Force recommendations on April 8, 2013, and WHEREAS, the City Council adopted Ordinance 1615 on June 28, 2014 providing for the issuance and sale of GO bonds for a new public library, and WHEREAS, a reverse referendum was submitted and a question confirming the issuance of bonds was placed on the November 4�h ballot, and WHEREAS, the November 4"' election resulted in the general public voting 62.5 — 3 7.5 percent in favor of a new library; S After careful consideration of the Library Task Force Needs Assessment and Master Plan recommendations, the City Council hereby selects the site located at 3939 Central Avenue in Columbia Heights as the site for a new public library. 2014 -94 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Ita Ekah (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 4556 Madison Street N.E. Columbia Heights, Minnesota. Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on November 13, 2014 of a public hearing to be held on December 8, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on September 25, 2014 inspectors for the City of Columbia Heights, inspected the property described above and noted violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on November 10, 2014 inspectors for the City of Columbia Heights performed a reinspection and noted that violations remained uncorrected. A statement of cause was mailed Page 14 of 15 via regular mail to the owner at the address listed on the rental housing license application. 3. That on November 18, 2014 inspectors for the City of Columbia Heights checked records for this property and noted that the violations remained uncorrected 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Property Maintenance Code were found to exist, to -wit: a. Shall install a CO detector in unit #4. b. Shall repair /replace the smoke detector in unit #4. c. Shall replace the missing electrical outlet cover plate in unit #4. d. Shall replace /install missing closet doors in unit #4. e. Shall repair or replace any damaged or missing light fixtures in unit #3. f. Shall repair /replace the smoke detector in unit #3. g. Shall replace any missing electrical outlet covers in unit #3. h. Shall repair closet doors that are off the tract in unit #3. i. Shall remove all combustible storage from the lower laundry room. j. Shall repair any /all holes in wall throughout unit #2. k. Shall replace carpet in unit #2. 1. Shall repair damaged wood on bathroom vanity — unit #2. m. Shall replace damaged bedroom doors — unit #2. 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F 13918 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. 2014 -95 RESOLUTION DECERTIFYING THE SHEFFIELD TAX INCREMENT FINANCING DISTRICT (NO. M8) BE IT RESOLVED By the City Council of the City of Columbia Heights, Minnesota (the "City ") as follows: Section 1. Recitals. 1.01. The City and the Columbia Heights Economic Development Authority (the "Authority") previously established the Sheffield Tax Increment Financing District (No. M8) (the "TIF District ") within Redevelopment Project No. 1. 1.02. The Authority has fully prepaid and redeemed an outstanding interfund loan (the " Interfund Loan ") payable from tax increment derived from the TIF District; therefore, pursuant to Minnesota Statutes, Section 469.1763, subd. (b), the TIF District must be decertified on or after the date of payment in full, as there are no additional obligations payable from tax increment derived from the TIF District. Page 15 of 15 1.03. On November 3, 2014, the Authority authorized the decertification of the TIF District due to payment in full of the Interfund Loan, subject to approval by the City. Section 2. TIF District Decertified; Filing. 2.01. The TIF District is hereby deemed decertified as of November 3, 2014, 2.02. Authority staff is authorized and directed to transmit a copy of this Resolution to Anoka County with instructions to decertify the TIF District, it being the intent of the Authority and the City that any tax increment derived from the TIF District and collected after November 3, 2014 should be redistributed by the County Auditor to the taxing jurisdictions within the TIF District. 2.03. Authority staff is directed to return any remaining tax increment in the accounts established for the TIF District to the County Auditor for distribution to the taxing jurisdictions within the TIF District. 2014 -96 RESOLUTION AFFIRMING THE USE OF SPECIAL PROJECTS FUNDS FOR REDEVELOPMENT ACTIVITIES BE IT RESOLVED By the City Council of the City of Columbia Heights, Minnesota (the "City ") as follows: Section 1, Recitals. 1.01. The City of Columbia Heights committed Special Projects Fund (Fund 226) for redevelopment purposes through Resolution 2010 -138. 1.02. The City has designated the Columbia Heights Economic Development Authority to administer redevelopment activities throughout the City. 1.03. The Economic Development Authority approved the use of up to $30,000 of Fund 226 for the City Branding and Communications Campaign and the use of up to $16,000 of Fund 226 for a market analysis to identify retail market demand for retail stores, restaurants and services along Central Avenue. Section 2. Use of Special Projects Funds Affirmed for Redevelopment Activities. 101. The City Council affirms the actions of the Economic Development Authority to allocate $30,000 of Special Projects Funds (Fund 226) for the City Branding and Communication Campaign and the use of $16,000 of Special Projects Funds (Fund 226) for a market analysis to identify retail market demand for retail stores, restaurants and services along Central Avenue, 2014 -98 RESOLUTION ADOPTING THE 2015 -2016 SNOW AND ICE CONTROL POLICY WHEREAS, a Snow and Ice Control Policy has been developed and recommended by City staff, and WHEREAS, adoption of said policy has been determined to be in the best interest of the City of Columbia Heights, WHEREAS, the 2015 -2016 Snow and Ice Control Policy establishes the procedures, locations, and equipment used for snow and ice control in the city of Columbia Heights. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights that said Snow and Ice Control Policy is hereby approved and adopted.