HomeMy WebLinkAbout2016-13RESOLUTION 2016 -13
ADOPTING THE "MINNESOTA GENERAL RECORDS
RETENTION SCHEDULE FOR CITIES"
WHEREAS, to comply with the Records Management Statute MS 138.17, it is necessary to adopt a
plan for managing governmental records including the proper retention and disposal of municipal
records; and
WHEREAS, the Records Management Statute MS 138.17 establishes the Records Disposition Panel
and requires all government entities to follow an orderly process in retaining and disposing of
government information; and
WHEREAS, the State of Minnesota has approved for use by all Minnesota Cities the "Minnesota
General Records Retention Schedule for Cities" which authorizes cities adopting said schedule an
orderly method of disposing of municipal records; and
WHEREAS, the "Minnesota General Records Retention Schedule for Cities" is regularly updated.
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Columbia Heights, Minnesota
hereby adopts the Minnesota General Records Retention schedule and directs the City Clerk to
notify the Minnesota Historical Society /State Archives Department.
BE IT FURTHER RESOLVED that following state approval, City Departments (with the exception of
the Police Department) are directed to provide for retention and destruction of records as set forth
in said schedule and its subsequent revisions.
Adopted by the City Council of the City of Columbia Heights, this 14th day of March, 2016
Passed this 14th day of March, 2016
Offered by: Williams
Seconded by: Murzyn, Jr.
Roll Call: All Ayes
Attest:
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Katie Bruno, City Clerk /Council Secretary