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HomeMy WebLinkAboutFebruary 3, 2016 COLUMBIA HEIGHTS PUBLIC LIBRARY Approved BOARD OF TRUSTEES 3/2/2016 MINUTES February 3, 2016 The meeting was called to order by Chair Patricia Sowada at 6:30 p.m. Members present were: Nancy Hoium, Steve Smith, Patricia Sowada, Barbara Tantanella and Catherine Vesley. Also present: Library Director Renee Dougherty, Recording Secretary Renee Rewitzer. Absent: Council Liaison Gary Peterson. The minutes of the January 6, 2016, Board meeting were approved as corrected to include Barbara Tantanella as present. The bill list dated 1/6/2016 of 2015 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 1/20/2016 of 2015 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 2/3/2016 of 2015 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The preliminary draft of final 2015 accounting was reviewed. There was discussion regarding the annual cost of eBook services. The Board inquir offset this cost by assessing a fee. Dougherty said she would check with Anoka County about the possibility of assessing a fee for Heights users of eBooks and return to the Board with options for discussion. The Board said the library budget cannot sustain a doubling of eBook charges next year. Dougherty said the American Library Association has approached publishers regarding the cost of eBooks for libraries. In many instances the cost of an eBook is three times that of the print version ofIn other instances publishers limit the number of times an eBook can be b requiring the library to repurchase it. Smith asked how many publishers provide eBooks and Dougherty replied many publishers are now providing eBooks. Vesley said eBooks were thought to be the wave of the future but that usage has plateaued. Smith inquired about line item 3210: Telephone being overspent. Dougherty replied that the Library received new VOIP phones earlier than anticipated and the expense was unplanned. However, in 2015 overall revenues exceeded expenses. Old Business: Update on New Library Construction The steel beams are up; progress is approximately eight days behind but Ebert Construction believes the May 27 anticipated completion date can be accomplished. new library and Vesley replied that many historical artefacts can be sent to the Anoka Historical Society. Dougherty said outdated files, story time accessories, and worn out items will be discarded before moving. Sowada asked if there th were any bids on the 40 Avenue building. Dougherty replied that Keith Dahl, the new City Planner, will be in charge of marketing the building. Discussion of the marketability of the building commenced. In the upcoming Heights The current building will be closed May 23 through June 12 with a grand opening on June 18. Youth Read Down Update Thirty-Read Down program; they spent over twenty three hours reading and the library waived $95.00 in fines. New Business: RFID Implementation Project Dougherty handed out a proposed Council letter on the Radio Frequency Identification project seeking Board input and endorsement prior to presenting to the City Council on February 8. The RFID project will be part of the overall construction budget and the Library Foundation has indicated wil make a grant to fund the project. The timing of Council action will allow equipment to be received in time to allow tagging of the collection in March. Vesley made a motion that the Library Board endorse the RFID implementation project.. Tantanella seconded the motion and it passed unanimously. Staff will tag the collection before moving so that self-checkout capability will be available at the new library. Volunteers are needed to help tag the collection. Rewitzer will attend a RFID tagging training session with Anoka County Library employees on February 5 and will train Columbia Heights staff and volunteers. Service Hours Discussion regarding hours for the new library has been tabled unext meeting. Dougherty suggested that a more consistent schedule would be appreciated by library visitors. Items from the Floor: Catherine Madison, a finalist for the Minnesota Book Award, will about her book The War Came Home with Them on February 23, 6:30 p.m. presentation. There being no further business, the meeting was adjourned at 7:27 p.m. Respectfully submitted, Renee J. Rewitzer Recording Secretary, Library Board of Trustees w; /z·ä šE /šŒÒ’,z I;zmw·­ 7š;­ “š· 7z­-©z’z“·; š“ ·w; ,­z­ 7z­,zŒz·ä z“ ·w; 7’z­­zš“ š© --;­­ ·šr š© ·©;·’;“· š© ;’¦Œšä’;“· z“r z·­ ­;©Ýz -·zÝz·z;­u …¦š“ ©;¨Ò;­·r --š’’š7·zš“ ÞzŒŒ ,; ¦©šÝz7;7 ·š ŒŒ 7z­,zŒz·z;­ ·š ¦©·z-z¦·; z“ ŒŒ /z·ä šE /šŒÒ’,z I;zmw·­ ­;©Ýšm©’­r “7 -·zÝz·z;­u Attachments: Proposed Council letter on Radio Frequency Identification Implementation project.