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HomeMy WebLinkAbout09-28-2015 Regular MeetingThe following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, September 28, 2015 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only.) 1. CALL TO ORDER 2. ROLL CALL 3. INVOCATION Invocation provided by Bob Lyndes, Crest View Senior Community 4. PLEDGE OF ALLEGIANCE 5. ADDITIONS /DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Domestic Violence Awareness Month Proclamation pg 4 B. Introduction of Jessica Kemp, Accounting Clerk II C. Introduction of two recently hired Firefighters, Emily Cramble and Zachery Picard 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council pg 5 MOTION: Move to approve the minutes of the City Council meeting of September 14, 2015 B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the Park & Recreation Commission Minutes from April 22, 2015 pg 13 MOTION: Move to accept the Park & Recreation Commission Minutes from May 27, 2015. Pg 18 MOTION: Move to accept the Planning & Zoning Commission Minutes from June 2, 2015. pg 21 Mayor CHCOLUMBIA Gary iPeterson HEIGHTS Robertlm Williams Robert A. Willia Bruce Nawrocki City of Columbia Heights 590 40`h Avenue NE, Columbia Heights, MN 55421 -3878 (763) 706 -3600 TDD (763) 706 -3692 Donna Schmitt John Murzyn, Jr. City Manager Visit our website at: www.columbiaheightsmn.gov Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, September 28, 2015 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only.) 1. CALL TO ORDER 2. ROLL CALL 3. INVOCATION Invocation provided by Bob Lyndes, Crest View Senior Community 4. PLEDGE OF ALLEGIANCE 5. ADDITIONS /DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Domestic Violence Awareness Month Proclamation pg 4 B. Introduction of Jessica Kemp, Accounting Clerk II C. Introduction of two recently hired Firefighters, Emily Cramble and Zachery Picard 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council pg 5 MOTION: Move to approve the minutes of the City Council meeting of September 14, 2015 B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the Park & Recreation Commission Minutes from April 22, 2015 pg 13 MOTION: Move to accept the Park & Recreation Commission Minutes from May 27, 2015. Pg 18 MOTION: Move to accept the Planning & Zoning Commission Minutes from June 2, 2015. pg 21 City of Columbia Heights City Council Agenda September 28, 2015 Page 2 C. Authorization to seek bids for 2015 Sanitary Sewer Pipe Lining Project pg 35 MOTION: Move to authorize staff to seek bids for the 2015 Sanitary Sewer Pipe Lining project for the pipe segments identified herein D. Adopt Resolution 2015 -68 being a Resolution establishing amount of City Share and amount of pg 37 Special Assessments on projects to be levied MOTION: Move to waive the reading of Resolution 2015 -68, there being ample copies available for the public MOTION: Move to adopt Resolution 2015 -68 being a resolution establishing amount of City share and amount of special assessments on projects to be levied E. Consideration of approval of attached list of rental housing applications. pg 39 MOTION: Move to approve the items listed for rental housing license applications for September 28, 2015, in that they have met the requirements of the Property Maintenance Code. F. Consideration of Resolution 2015 -69, Regarding the 2015 -2016 Collective Bargaining Agreement pg 51 Between the City of Columbia Heights and Law Enforcement Labor Services (LELS) Local No. 311 — Police Officers MOTION: Move to waive the reading of Resolution 2015 -69, there being ample copies available to the public. MOTION: Move to adopt Resolution 2015 -69, regarding the Collective Bargaining Agreement between the City of Columbia Heights and the Law Enforcement Labor Services (LELS) Local No. 311 — Police Officers, Effective January 1, 2015 — December 31, 2016 G. Approve Gambling Permits, Immaculate Conception Church, Bingo events Nov 15, 2015 and March pg 56 20, 2016 MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate Conception Church to conduct bingo and a raffle at their events being held November 15, 2015 and March 20, 2016 at 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty -day notice to the local governing body. H. Approve Business License Applications pg 64 MOTION: Move to approve the items as listed on the business license agenda for September 28, 2015 I. Payment of Bills pg 66 MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 158292 through 158476 in the amount of $1,074,480.12. MOTION: Move to approve the Consent Agenda items. 8. PUBLIC HEARINGS A. Consideration of Declaration of a nuisance and abatement of violations within the City of Columbia pg 74 Heights is requested regarding the property at 4321 University Avenue Northeast for failure to meet City of Columbia Heights City Council Agenda September 28, 2015 Page 3 the requirements of the Residential Maintenance Code. MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2015 -63, there being ample copies available to the public. MOTION: Move to adopt Resolution Number 2015 -63, being resolution of the City Council of the City of Columbia Heights declaring the property listed a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. B. Revocation of the license to operate a rental unit within the City of Columbia Heights is requested pg 77 against rental properties at 3913 Arthur Street NE, for failure to meet the requirements of the Residential Maintenance Codes. MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2015 -67, being ample copies available to the public. MOTION: Move to adopt Resolution Number 2015 -67, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental licenses listed. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations C. New Business and Reports 10. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 11. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his /her name and address for the record. 12. ADJOURNMENT X ", �. Walt Fehst, City M pager October of2015 is proclaimed as Domestic Violence Awareness Month WHEREAS, the community problem of domestic violence has become a critical public health and welfare concern in Anoka County; and WHEREAS, domestic violence is a crime, the commission of which will not be tolerated in Anoka County and perpetrators of said crime are subject to prosecution and conviction in accordance with the law; and WHEREAS, over thousands of women and children have and will continue to access assistance from Alexandra House, Inc., a domestic violence service provider; and WHEREAS, domestic violence will be eliminated through community partnerships of concerned individuals and organizations working together to prevent abuse while at the same time effecting social and legal change; and WHEREAS, October is National Domestic Violence Awareness Month; and WHEREAS, during National Domestic Violence Awareness Month, Anoka County organizations will inform area residents about domestic violence, its prevalence, consequences and what we, as a concerned community can do to eliminate its existence. IOW, THEREFORE, BE IT RESOLVED AND KNOWN TO ALL that the City ofd umb a Heights proclaims October to be Domestic Violence Awareness Month on Mayor Gary Peterson OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING SEPTEMBER 14, 2015 THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON MONDAY SEPTEMBER 14, 2015 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA 1. CALL TO ORDER Mayor Peterson called the meeting to order at 7:05 pm. 2. ROLL CALL Present: Mayor Peterson, Councilmembers Nawrocki, Schmitt, Williams and Murzyn Jr. Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Kevin Hansen, Public Works Director; Joe Kloiber, Finance Director; Katie Bruno, Council Secretary 3. INVOCATION Invocation provided by Pastor Dan Thompson, Heights Church 4. PLEDGE OF ALLEGIANCE - The Pledge of Allegiance was recited. 5. ADDITIONS /DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Constitution Week Proclamation. Mayor Peterson read the proclamation. Sandra Connor, representing "Daughters of the American Revolution" gratefully accepted the proclamation, and thanked the council for their continued support. B. Presentation from Julie Jeppson, representing Stepping Stone Emergency Housing. Ms. Jeppson, Development Director of Stepping Stone Emergency Housing gave an overview of the services provided, noting that they are the only homeless shelter serving Anoka County. It was reported that approximately 5% of their clients are from Columbia Heights. Mayor Peterson thanked Ms. Jeppson for the work they are doing in the community. Mayor Peterson announced Police Chief Scott Nadeau will be speaking on Community Policing strategies at the Compassion Action Network Connect Meeting. The event is at Unity Hospital on Thursday September 24th at 10:00 AM, Mayor Peterson announced the Science of Spirituality Meditation Center has recently opened for business in the City. The center occupies the former Heights Church Building at 4054 Van Buren St NE. Pastor Dan Thompson of Heights Church announced they have relocated to 560 40th Ave NE, and are in preparing to open a coffee shop as well. 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the City Council Minutes September 14, 2015 Page 2 of S Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council worksession of September 8, 2015 MOTION: Move to approve the minutes of the City Council meeting of August 24, 2015 B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the Library Board Minutes from August 5, 2015 MOTION: Move to accept the EDA Commission Minutes from August 3, 2015 C. Change Order No. 1 for Library Bid Package CP -1. *Removed for discussion. D. Adopt Resolution 2015 -62 being a Resolution ordering Preparation of a Report for Stinson Boulevard Rehabilitation. *Removed for discussion. E. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for September 14, 2015 F. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 158036 through 158291 in the amount of $ 1,347,840.30 Councilmember Nawrocki requested items C and D be removed for discussion. Motion by Councilmember Nawrocki, seconded by Councilmember Murzyn, Jr. to approve items A, B, E and F from the Consent Agenda. All Ayes, Motion Carried. The following items were removed for discussion: C. Change Order No. 1 for Library Bid Package CP -1 Public Works Director Kevin Hansen stated there were several items contributing to the change order, with two of them being large. Because significant contamination was discovered, an additional 9,672 tons needed to be trucked off site. Asbestos removal and disposal resulted in significant costs as well. The net change was an additional $126,168.21 after deducts were factored in. The cost will be covered by the library's contingency. Motion by Councilmember Williams, seconded by Councilmember Schmitt to approve contract Change Order No. 1 for Library Bid Package CP -1, Project 1410, to Veit & Company in the amount of $126,168.21 for a new contract amount of $633,941.07. All Ayes, Motion Carried. D. Adopt Resolution 2015 -62 being a Resolution ordering Preparation of a Report for Stinson Boulevard Rehabilitation Cite Council Minutes September 14, 2015 Page 3 of 8 Public Works Director Kevin Hansen reported that the recent cooperative agreement with the City of St. Anthony stipulates the City of Columbia Heights will cost share on a 50/50 basis. The requested feasibility report would indicate necessity, payment options and project cost. Motion by Councilmember Williams, seconded by Councilmember Schmitt to waive the reading of Resolution 2015 -62, there being ample copies available for the public. All Ayes, Motion Carried. Motion by Councilmember Williams, seconded by Councilmember Schmitt to adopt Resolution 2015 -62, being a resolution ordering preparation of a Feasibility Report for Stinson Boulevard Street Reconstruction. All Ayes, Motion Carried. 8. PUBLIC HEARINGS 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1. Consideration of Resolution 2015 -59 adopting a proposed budget for the year 2016, setting the proposed city levy, approving the HRA levy, approving a tax rate increase, and establishing a budget hearing date for property taxes payable in 2016. Motion by Councilmember Williams, seconded by Councilmember Schmitt to waive the reading of Resolution 2015 -59, there being ample copies available to the public. All Ayes, Motion Carried Finance Director Joe Kloiber gave a summary of the 2016 proposed levy, noting that the library referendum resulted in a 4.4% levy increase for 2016. The remainder of the levy is a 1.9% increase, the lowest in nearly ten years. Kloiber reported that tonight's action is the required first step in the truth in taxation process. Councilmember Nawrocki stated he is opposed to certifying the maximum levy at tonight's meeting, and would prefer to do so at the September 28th meeting in order to have more time for reviewing the proposed budget. Councilmember Nawrocki asked why the HRA levy not being eliminated since Parkview Villa will be sold. Director Kloiber clarified that the HRA levy also serves the EDA. Councilmember Nawrocki questioned the debt levy increase. Director Kloiber explained that is for the new library, specifically 7,000,000 in new debt was issued by the council in March 2015. Councilmember Nawrocki questioned the Cable TV budget increase. Director Kloiber reported the increase is for upgrades to equipment. Staff noted that there will be detailed department budget worksession meetings in the coming weeks. Councilmember Nawrocki questioned the upcoming State Aid construction projects. Public Works Director Kevin Hansen reported anticipated projects include safety improvements on Central Avenue, Stinson Blvd, and mill and overlay on state aid streets. Councilmember Nawrocki asked why the Public Arts Commission is receiving $1,400, it was thought they were going to be a self- supporting commission. City Manager Fehst clarified that the decision of whether or not to fund the commission was never made. Councilmember Nawrocki had questions regarding the liquor store profits. Manager Fehst reported there will be a detailed discussion at the scheduled worksession to address the liquor store operations. Councilmember Nawrocki questioned if the $55,000 included in the capital improvement is included in the library construction budget. City Manager Fehst reported it is not because it was not part of the bonding, and would note that Councilmember Nawrocki requests it be moved to the general budget. Councilmember Nawrocki stated that he thinks the $195,595.00 increase in the proposed levy should be eliminated, noting there is enough of an increase in the library levy. City Council Minutes September 14, 2015 Page 4 of 8 Motion by Councilmember Nawrocki to decrease the property tax levy by $195,595.00. Motion failed for lack of a second. Councilmember Nawrocki suggested waiting until the September 28th meeting to adopt the preliminary levy, to allow more time for review. City Manager Walt Fehst noted that to assure publication in the City's Newsletter, the item would need to be acted on this evening. Motion by Councilmember Williams, seconded by Councilmember Schmitt to adopt Resolution 2015 -59, being a resolution adopting a proposed budget for the year 2016, setting the proposed city levy, approving the HRA levy, approving a tax rate increase, and establishing a budget hearing date for property taxes payable in 2016 of December 14, 2015, at approximately 7:00 p.m. in the city council chambers. 4 Ayes, 1 Nay Motion Carried. Ayes: Peterson, Williams, Schmitt, Murzyn, Jr. Nay: Nawrocki B. Bid Considerations 1. Library Sewer And Water Services, City Project No. 1410 Public Works Director Kevin Hansen reported four bids were received, and the low bid was from St. Paul Utilities in the amount of $84,900. Hansen explained the project. Motion by Councilmember Williams, seconded by Councilmember Murzyn, Jr. to accept bids and award Water and Sewer Services for the New Library, City Project No. 1410, to St. Paul Utilities, Inc. of Little Canada, Minnesota, based upon their low, qualified, responsible bid in the amount of $ 84,900.00 from Fund 450 - 51410 -5185, and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. All Ayes, Motion Carried 2. Chatham Road Lift Station Rehabilitation, City Project 1414 Public Works Director Kevin Hansen reported Chatham Rd. is the fourth of four lift station rehabilitated in the past twelve years. Nine alternates were included in the bids. Material costs have increased significantly, resulting in higher than anticipated bids. The low bid was received from Meyer Contracting, Inc., none of the alternates were included. Councilmember Schmitt questioned if any of the alternates can be completed by the City. Director Hansen stated they will be considered in future budget years. Motion by Councilmember Williams, seconded by Councilmember Murzyn, Jr. to accept bids and award Chatham Road Lift Station Rehabilitation, City Project No. 1414, to Meyer Contracting, Inc. of Maple Grove, MN, based upon their low, qualified, responsible bid in the amount of $456,238.00 from Fund 652 - 51414 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. All Ayes, Motion Carried C. New Business and Reports 10. ADMINISTRATIVE REPORTS Report of the City Manager City Manager Walt Fehst reported the Rice Creek Watershed District is seeking members, noting the City has a very small area in Silver Lake served by the RCWD. Manager Fehst reported the City is receiving the Anthony Sutin Civic Imagination Award for collaborative City Council Minutes September 14, 2015 Page 5 of 8 efforts with the school district, commenting that the Police Department has made significant improvements in recent years. It was announced that both the Splash Pad at Huset Park and improvements at LaBelle Park are complete. The council was reminded of the Chamber of Commerce's Movie Night coming up on September 24th at the Heights Theater. Report of the City Attorney Nothing to report 11. CITIZENS FORUM Councilmember Nawrocki asked Frost Simula (1700 49th Ave NE) if there has been any updates to his predatory remodeling issue. Mr. Simula stated that there have been no changes. 12. ADJOURNMENT Mayor Peterson reminded residents to remember our servicemen and women, and our police and firefighters, and to try to enjoy life, and to do a random act of kindness. Meeting adjourned at 8:34 p.m. Respectively Submitted Katie Bruno, City Clerk /Council Secretary RESOLUTION 2015 -59 ADOPTING A PROPOSED BUDGET FOR THE YEAR 2016, SETTING THE PROPOSED CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2016. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights: Section A. The budget for the City of Columbia Heights for the year 2016 is hereby approved and adopted with appropriations for each of the funds listed below. Expense General Fund 11,336,117 Planning & Inspections 296,498 Economic Development Authority Admin. 301,193 Cable Television 141,522 Library 856,431 After School Programs 44,000 Special Project Fund 25,000 Public Safety - Other 169,412 City Council Minutes September 14, 2015 Page 6 of 8 Capital Project Funds 3,350,933 Planning & Inspections 296,498 Debt Service 1,928,500 Admin. 300,027 Funds 1,755,169 Television 253,500 Library 856,431 Capital Bond Special Project Funds 25,000 Assets Principal Water Fund 3,073,042 935,290 241,028 Sewer Fund 2,352,584 82,290 35,000 Refuse Fund 1,981,991 0 0 Storm Sewer Fund 781,625 933,000 120,256 Liquor Fund 9,264,061 0 180,000 Central Garage 715,088 0 0 Building Maintenance 163,432 0 0 Information Systems 372,452 0 0 Total Including Interfund Transfers 36,980,550 1,950,580 576,284 Section B. The estimated gross revenues to fund the budget of the City of Columbia Heights for all funds, including general ad valorum tax levies and use of fund balances, as hereinafter set forth for the year 2016. Revenue General Fund 11,292,117 Planning & Inspections 296,498 Economic Development Authority 1,928,500 Admin. 300,027 Cable 709,600 Television 253,500 Library 856,431 After School Programs - Special Project Funds 25,000 Public Safety - Other 169,412 Capital Project Funds 3,411,599 Debt Service Funds 1,828,947 Water Fund 3,210,400 Sewer Fund 1,849,500 Refuse Fund 1,928,500 Storm Sewer Fund 709,600 Liquor Fund 9,473,050 Central Garage 708,370 Building Maintenance 163,500 Information Systems 335,000 169,099 Total Including Interfund Transfers 36,980,550 ID City Council Minutes September 14, 2015 Page 7 of 8 Section C. The following sums of money are levied for the current year, collectable in 2016 upon the taxable property in said City of Columbia Heights, for the following purposes: Estimated General Fund Levy 8,964,101 Estimated Library Levy 824,499 Estimated EDA Fund Levy 84,000 Tota 1 9,872,600 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for the fiscal year 2016 in the amount of $202,364. BE IT FURTHER RESOLVED: That the public budget hearing is scheduled for December 14, 2015 at approximately 7:00 p.m. in the City Council Chambers. BE IT FURTHER RESOLVED: That the County Auditor is authorized to fix a property tax rate for taxes payable in the year 2016 that is higher than the tax rate calculated for the City for taxes levied in 2014 collectable in 2015. BE IT FURTHER RESOLVED: That the City, pursuant to Resolution 2015 -07, has previously called and redeemed all bond principal and interest payments on General Obligation Bond Series 2007A applicable for taxes payable in 2016 in the amount of $137,255 and that the County Auditor is authorized to cancel the related Bond Levy in its entirety for taxes payable 2016. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2008B in the amount of $324,945 and that the County Auditor is authorized to cancel $324,945 of the related Bond Levy for taxes payable in 2016, leaving a balance of $332,825 to be levied for taxes payable in 2016 for Series 2008B. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2009A in the amount of $4,091 and that the County Auditor is authorized to cancel $4,091 of the related Bond Levy for taxes payable in 2016, leaving a balance of $223,872 to be levied for taxes payable in 2016 for Series 2009A. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2013A in the amount of $104,787 and that the County Auditor is authorized to cancel the related Bond Levy in its entirety for taxes payable 2016. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2015A in the amount of $5,454 and that the County Auditor is authorized to cancel $5,454 of the related Bond Levy for taxes payable in 2016, leaving a balance of $480,000 to be levied for taxes payable in 2016 for Series 2015A. The Finance Director /Treasurer is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. m City Council Minutes September 14, 2015 Page 8 of 8 RESOLUTION 2015 -62 A resolution of the City Council for the City of Columbia Heights, Minnesota,. WHEREAS, the City Council of Columbia Heights is proposing to rehabilitate local streets in Zone 2 that have not been rehabilitated under the street program, and WHEREAS, Stinson Boulevard from 37th Avenue to north of 40th Avenue is part of Zone 2 scheduled for 2016, and WHEREAS, A Cooperative Agreement has been approved between the cities of Columbia Heights and St. Anthony (attached) that defines the responsibilities of each city for the project work, and WHEREAS, the City Council intends to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws 1953, Chapter 398, as amended), and Section 10313.201 to 10313.251, as follows: 1508 STINSON BOULEVARD RECONSTRUCTION FROM 37TH TO NORTH OF 40TH AVENUES Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT That the proposed improvements be referred to Mr. Kevin Hansen, City Engineer, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are necessary, cost effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, the estimated cost of the improvement as recommended and a description of the methodology used to calculate individual assessments for affected parcels. 12 City of Columbia Heights Park and Recreation Commission April 22, 2015 David Payne called the meeting to order at 5:30 p.m. ROLL CALL Members present: Anne Carder; Sean Clerkin; Bruce Evans; Tom Greenhalgh; Stan Hoium; Kevin McDonald; David Payne; Marsha Stroik Staff Present: Kevin Hansen, Public Works Director; Keith Windschitl, Recreation Director; Gary Peterson, Mayor; Deanna Saefke, Secretary; Captain Lenny Austin, CHPD; Sergeant Justin Pletcher, CHPD; Joe Hogeboom, Community Development Director; Elizabeth Holmbeck, Community Development Associate Planner. OATH OF OFFICE Ann Carder took the oath of office as a Park and Recreation Commission Member. APPROVAL CONSENT AGENDA Motion by Stroik, second by Evans, to approve the consent agenda. Upon vote: All ayes. Motion Carried. LETTERS AND REQUESTS A. Request for an open bar using staff approved bartenders for a wedding reception on Saturday, August 1, 2015 with approximately 175 guests. Windschitl indicated this request is from one of the captains in the Columbia Heights Fire Department. Staff recommends approving the request. Motion by McDonald, second by Greenhalgh, to approve the request for an open bar using staff approved bartenders during a wedding reception on August 1, 2015. Upon vote: All ayes. Motion Carried. B. Request for an open bar using a private trained bartender for a wedding reception on Saturday, June 19, 2015 with approximately 200 -250 guests. Windschitl stated the private bartender the renters are planning to use does work at an Outback Steakhouse so they do have training. Staff recommends approving the request. Motion by Hoium, second by McDonald, to approve the request for an open bar using private bartenders for a wedding reception on June 19, 2015. Upon vote: All ayes. Motion Carried. OLD BUSINESS A. Master Plan amendment to the LaBelle Park Master Plan Hansen indicated that staff is present from both Community Development and the Police Departments. He gave a brief history of the lots of land adjacent to the playground at Circle Terrace Park. One interest of the City was to sell and redevelop the lots. With limited to no inquiries on the land an idea originated from the Police Department installing a substation in the area to give public contact in the Circle Terrace area. Staff members have looked into other associated usage that a small building in that area could serve. Over the past 12 to 18 months it 13 Park & Recreation Commission April 22, 2015 Page 2 was demonstrated to have a strong interest in a public multi use building. Anoka County is one of the entities that have shown interest in using the space. To accommodate this interest at the park any changes would need to be brought in to the park master plan because this would serve as a public building. A small amount of planning work was done by the consultant who did the original master plan for how a building would fit in to the park setting. The 1,200 square feet building would serve a public purpose; available to the police, the neighborhood as a meeting spot, and other entities wanting to use the space. The existing master park plan would need to be expanded the park which at some point in the future may include a substation or multipurpose building as part of LaBelle Park. Stroik asked about the history of the three plots that were purchased by the City. Hogeboom introduced himself to the group. He reported that two lots were twin homes and incorporated in to the scattered site housing programs. This city program acquires blighted homes, tears them down and resells them for the purpose of redeveloping single family homes. Feedback from realtors is that potential buyers show interest in the property when viewing online but then lose interest when the drive through the neighborhood. Both lots are currently vacant. Payne asked why the building would be 1,200 square feet instead of 900. Hogeboom replied to offer more space for a community event that would be useful for such groups as the school district or other county groups. Hoium asked why the county would be interested in the space. Pletcher replied staff has spoken to the Anoka County Community Action and the school district for tutoring and outreach to that area, and the police department would like to use it for public education. He indicated this street alone has a 60% Somali population. The school district would like to reach out to that population of students to help get them ahead of the learning curve and bring English to them to be more prepared for school. Other community, county applied, and government groups have reached out with interest in using this type of community building. Hogeboom added that in order to make this type of building work one needs to include space for restrooms and a small office. Pletcher reminded the Commission that two east African officers have been hired on the department and the population has a desire to interact with them so staff would like to have an office space to create that open dialogue and create opportunities for proactivity. Stroik asked if the other residents could reserve this building like the other park facilities. Pletcher replied yes. Hoium asked if it would be staffed. Hansen stated no, but it would be checked depending on use for restrooms services. Public Works staff would have no intention of manning the building. The Police Department would probably be the primary users of the facility as far as city departments are concerned. Seasonal staff would maintain the facility and the two restrooms. Hoium indicated restrooms would need cleaning, garbage removed, and facility locked up that requires attention. Hansen replied that one thought is having a custodial staff conduct a weekly clean at the building. It would also be dependent upon how much usage the facility gets throughout the year. During the summer months a seasonal public works employee would do the same work as with a picnic shelter. Saefke indicated this would not be an open building to the public at all times. There could be access to speak to a police officer but they would also lock their space when not at the office. If the space was rented out a key would be obtained much like the other park buildings. Clerkin asked if there would be rentals fees associated to the building for usage. Saefke replied yes. Hansen explained that the master plan looks at a reuse of the park property. To construct a building would be a separate process and a building permit would need to be obtained. Hoium stated the two properties would be owned by the city and become part of the park. Hogeboom added that the two lots to the north of the playground are owned under the Economic Development Authority so this motion would enable the ownership to be transferred to the City to be used for public park property. Evans clarified that this motion will not impact what has already 14 Park & Recreation Commission April 22, 2015 Page 3 been approved to the park up to this point. Hansen replied no and it actually improves the park with a slight expansion. Austin and Pletcher discussed the importance of creating a relationship with the neighborhood around circle terrace and how that positively impacts the reduction of crime in the area. Motion by Stroik, second by Greenhalgh, to amend the LaBelle Park Master Plan to include the additional two plots of land on Circle Terrace to the master plan and enable the transfer of ownership from the Economic Development Authority to the City of Columbia Heights. Upon vote: All ayes. Motion Carried. B. Update on LaBelle Park Hansen indicated a variety of fill has been uncovered while digging for the boulder retaining wall at LaBelle Park but none has warranted notification to the PCA. The removals are mostly complete. The shoreline restoration work continues. A boulder style retaining wall will be constructed. Staff will be presenting to the City Council a request to purchase the shelter directly to save funding on tax charges. Once the shelter is ordered it will take approximately six weeks for delivery. A public informational meeting was held for the neighborhood with approximately 20 residents in attendance, to discuss the reconstruction of 41 st Avenue and the park project itself. Hansen indicated the shelter will be 20x20 feet with four to six tables under the shelter, and two to three tables under the steel arbors for a seating total of 30 to 40 people. The lower overlook area was not included in the original bid due to high estimates at that time. Once the final bid was accepted the bids came back with lower than expected numbers. The additional work for the overlook area will need to be approved by the City Council. It is anticipated that the additional work will be able to be completed within the original budget. Hansen reported the lower overlook will have a concrete circle with some color pavers, the center will be heavily landscaped with a woodchip walking area, and concrete cast seating instead of benches. Saefke asked how parking would change. Hansen replied it is not changing. There are approximately 20 stalls in the north lot. The parking in the lot off of 41" Ave. has 16 to 18 stalls plus whatever parking is available around the cul de sac. Saefke indicated a concern with parking when the shelter begins to be rented. Stroik replied the lots for the strip mall would be open. Windschitl asked if there is a plan for a port a potty near the shelter. Hansen replied at the current time the only one is near the playground. C. Update on the Huset Park Splash Pad Hansen reported at the previous commission meeting authorization was granted for city staff to do the grading work at the splash pad area. City staff will bring in a 4 inch water service to serve the splash pad. The water unfortunately is located on the north side of Mill Street very close to the curb line. Staff will install the drain and storm sewer. The design work is near completion. Staff will be at the May city council meeting to receive authorization to seek bids. Hansen indicated another cost saving measure is to directly purchase the features and all of the equipment in the splash pad. This will save 7% or around $8,000 on taxes. The features will be purchased through Vortex. City staff will be purchasing and installing a building to house the water controls and other needed equipment. Windschitl asked if a bathroom would be added to the area. Hansen replied yes staff has researched a prefab building with a changing room and bathroom that would possibly be added next year. Stroik asked when the project would be concluded. Hansen replied the utilities should be completed in June, the authorization and bidding process with bids back in June, six to eight weeks of construction, and the potential of completion in the end of August or September. 15 Park & Recreation Commission April 22, 2015 Page 4 NEW BUSINESS A. 2015 jamboree Fireworks Windschitl indicated he has recently received the proposal for the Jamboree fireworks on June 27 He invited the members to view the proposal if they desired. Last year a portion of the show was missed and did not get shot during the show. Windschitl asked if the company would include that missed section in the 2015 show. The proposal is promising a 15 to 18 minute show with 656 devices in the display plus what was missed last year. Staff recommends accepting the proposal from Pyrotechnic Display, Inc. Evans asked the cost of the show. Windschitl replied $6,000. Motion by Greenhalgh, second by Clerkin, to accept the proposal from Pyrotechnic Display, Inc. for the Jamboree Fireworks on June 27, 2015 with a rain backup of June 28, 2015. Upon vote: All ayes. Motion Carried. REPORTS A. Recreation Director Windschitl reported working on the Beautification Committee along with Saefke. He stated that some members are leaving the group and are looking for new volunteers. One volunteer, Sue Murzyn, is taking a step back this year and will help to plant but will be handing over the watering duties at various sites. She has been instrumental in helping the process over the year. There is a new volunteer that has come forward who will be taking on the areas for watering. Windschitl stated the Reservoir community garden plots are up and running with about five plots available. Youth baseball and softball began this past week. The Men's softball league has begun. Part time staff positions are open for gym facility supervisors at the Hylander Center. B. Public Works Director /City En ig'neer Hansen stated at this same time in 2014 dealing with snow and now staff is preparing for grass cutting. The parks department is down one full time staff person, and down to one seasonal staff. Seasonal staff is required to be 18 years old and will be starting when school is done. Most seasonals do return each year. There will be 12 seasonal positions this year. Hansen foresees a much lighter year for Park projects in 2016 due to lack of available funding. A lot of work has been completed in the park system over the last several years. The one possible project would be a playground improvement. The small playground at LaBelle Park was around $85,000. Payne mentioned getting back to the Huset Park Master Plan improvements. Hansen replied that is a valid point and members should consider how a future park project would be funded. Windschitl asked if the slide could be replaced at Ostrander Park as the rest of the equipment looks to be in good condition but the slide has faded. Hansen replied to send an email to him for possible replacement. Greenhalgh indicated the slide at Keyes Park needs to be replaced. Stroik mentioned a small shelter would be nice at Ostrander Park because there are a number of picnics held near the playground area. C. Commission Members Hoium indicated the flag pole outside in the front of Murzyn Hall looks in rough condition at the base. Windschitl agreed and replied he plans to ask the VFW to help as he thinks that they initially donated to that project. He indicated it does need a new flag pole as well which is approximately $5,000. Hansen reported the local High School Keys Club along with the Kiwanis group will be conducting a volunteer clean up along Central Avenue from 9 to 1 on Saturday for Earth Day. 16 Park & Recreation Commission April 22, 2015 Page 5 They will be having a tent set up along the route to promote recycling. The cleanup will occur from 37d' Avenue to 53rd Avenue. Hoium indicated the CH Lions Club will be picking up along University Avenue on Saturday during the same time. Hansen asked who will pick up the trash. Hoium replied the State Patrol. They also provide the bags and the safety vests. Hansen indicated how helpful it is to have volunteer groups especially along the highways that are very busy. Saefke indicated First Lutheran Church will be cleaning at Sullivan Lake Park. Hansen stated that each park does have a group associated with the Adopt a Park Program. Each group was asked if they would like to have a recognition sign for the park and only four groups wanted to have a sign. Hansen reported that out of 13 parks assigned about 8 or 9 regularly clean. Peterson spoke to the beauty of Hart Lake and that he would like to have the underbrush cleaned out to have a view of the lake along Hart Boulevard and from 37`x' Avenue. Stroik indicated people have been known to drink along the edge of the lake at night. Payne asked if the DNR would be opposed to cleaning the area. Hansen replied that if the work is done above the water line the DNR does not have a problem. Recently the City was informed of illegal dumping into Hart Lake. What is being dumped is unknown but it is killing the grass. Someone is dumping at the top edge of the slope along Hart Boulevard. It smells bad and you can see where the grass is dead from it. Staff will be testing the area. Stroik asked if a camera could be setup in the area. Hansen replied that is being discussed with the police department. Hoium asked if the State owns the lakes technically. Hansen replied no, but the State does have authority by statutory rule over the waters of the state. Stroik indicated that any cleanup along Hart Lake should be done as staff time is allowed during the season. Motion by Hoium, second by Clerkin, to instruct staff to look at cleaning up the brush along Hart Lake. Upon vote: All ayes. Motion Carried. Peterson asked how the experience and amount of use was at the ice rinks this year. Stroik replied that there was a lot of use at Ostrander Park. Peterson invited the Commission to attend the annual Mayor's Prayer Breakfast on May 6. Breakfast begins service at 6:45 a.m. Tickets are on sale at City Hall. Payne adjourned the meeting at 6:40 p.m. Deanna Saefke, Recreation Clerk Typist II `IFi CH COLUMBIA HEIGHTS Park & Recreation Commission Minutes of the Meeting Keyes Room, John P. Murzyn Hall May 27, 2015 David Payne called the meeting to order at 5:33 p.m. Roll Call Members present: Ann Carder, Bruce Evans, Tom Greenhalgh, Kevin McDonald, David Payne, Marsha Stroik Staff present: Kevin Hansen, Public Works Director; Keith Windschitl, Recreation Director; Deanna Saefke, Secretary Approval Consent Agenda Motion by Stroik, second by Evans, to approve the consent agenda. Upon vote: All ayes. Motion Carried. Letters and Requests A. Request for a reduced rental rate of Murzyn Hall for a fundraiser benefit on Sunday June 7, 2015 from 12:00 p.m. to 5:00 p.m. Stroik asked if the beneficiary is a resident. Windschitl yes both the planner and beneficiary live in Columbia Heights. He spoke to the planner about the details and the goal is to raise money for funeral costs. Based on previous reduced rentals the charge would be the $50 entry fee and $20 per hour of use plus tax. Stroik indicated a 13 card tournament as listed in the flyer might violate gambling regulations. Members asked what a 13 card tournament is. Stroik remembers it being an old gambling game. Windschitl replied he will speak to the contact person about it. Payne replied that having a 50/50 raffle might fall under gambling requirements or restrictions as well. Windschitl replied that often times people putting benefits together are trying to pull things together so quickly that they don't know all of these types of rules. He will speak to the coordinator and make sure that they are meeting any requirements for what they are trying to accomplish. Motion by Stroik, second by Evans, to deny the request based on what is proposed with the type of fundraising listed. Upon vote: All ayes. Motion Carried. Payne recommended approval for the request if there is a silent auction and no gambling. Motion amendment by McDonald, to turn down the request as written. Windschitl will inform the group that they are not allowed to host the event with gambling. If they change the event details with legal fundraising options then approve the request for a $50 entry fee and $20 per hour of use plus tax. Upon vote: All ayes. Motion Carried. Old Business A. Consideration for Change Order No. 1 for LaBelle Park for additional site work including landscaping. Hansen indicated the original Master Plan for LaBelle Park with many alternates because bidding prices at the time were very high. When the bids came in for the work the numbers were low enough to accept all of the alternates in the plan. The plan did not include however the lower overlook area of the original 18 City of Columbia Heights May 27, 2015 Park & Recreation Commission Minutes of the Meeting Page 2 master plan. This area is where the public art was at the edge of the boardwalk and water area. The master plan indicates seating in the area. Staff has looked into interesting durable seating, limestone blocks, sidewalk, and intense landscaping for the area. The contractor's price is at $37,500. There is funding available in the original budget. This would complete the master plan for LaBelle Park. At this point the contractor would come in and seed the area. Stroik indicated that if the opportunity is available now it makes sense to complete the work. The residents that she speaks with in the area are watching the work being done and ask a lot of questions of the contractor. Hansen indicated the ponds are built, the shelter footings are being poured, all of the concrete around the shelter will be finished, the last piece of work will be the landscaping, and the contractor will wait for the shelter to be delivered within five weeks. Stroik replied that many of the plantings listed are hearty plants and good if any people or animals were to walk through the landscaped area. Motion by Stroik, second by McDonald, to recommend to the City Council to accept the Change Order No. 1 to the LaBelle Park Master Plan. Upon vote: All ayes. Motion Carried. Stroik asked why the pond at LaBelle Park has not been dredged to control algae. Hansen replied that dredging does not control algae. Algae growth has more to do with water and temperature. There seven stormwater inlets into LaBelle which can bring in a high amount of phosphorous into the water body. He indicated that dredging is an activity to improve water flow. Unless it can be verified that the water flowing through the pond is blocked, the DNR will not allow it to be dredged. Currently there are no plans to dredge the pond. Stroik indicated residents have mentioned concerns to here regarding the amount of cattails and why they are not being removed. Hansen replied that as practice cattails are not removed unless they are blocking water flow to an inlet or outlet for storm water flow. He stated that there is a floating bog in the center of the water that does move around a little bit. The DNR general rule is that the amount of cattail coverage from an aerial map has to occupy more than 50% of the total water body area before considering any removal. A permit is also required for any cattail removal. New Business None at this time. Reports A. Recreation Director Windschitl reported that Public Works staff are doing frost repair on the driveway at the west end of Murzyn Hall. The Beautification Committee has a few volunteers dropping out so if anyone knows of a person who might be interested in joining the group to let him know. He thanked Saefke for her work in coordinating the Committee, ordering the flowers, getting the volunteers the plants that they want, and for having the process run smoothly this year. Stroik asked about the planting at LaBelle Park and if the sign was going to be moved if it would affect the plants. Windschitl replied that he spoke to the volunteer for that park regarding her concerns. Hansen replied that LaBelle Park will receive a new sign next year. Windschitl indicated the wood floors were sanded and refinished two applications of finish are applied. While this project was done last week the office relocated to the IS Department due to the fumes in the building. The summer leagues are going well with only a few rainouts being rescheduled. B. Public Works Director /City Engineer Hansen reported seasonals are starting to work. The seasonal crew will be fully staffed the second week of June. With the current rain staff is getting caught up with the cutting and trimming in the parks and public right of way. The splash pad water service will be brought in in two weeks. This will close a section 19 City of Columbia Heights May 27, 2015 Park & Recreation Commission Minutes of the Meeting Page 3 of Mill Street. Once the water service is brought in the small building will be constructed for the mechanical equipment. Bids will be taken at the end of June for the splash pad with completion anticipated at the end of August. Carder asked if the pile of dirt will remain throughout the summer. Hansen replied there are two piles that will remain as stock piles. The black top soil will be respreads to the disturbed areas. The other pile will be knocked down to a mound with slopes of grass for areas of interest around the splash pad. C. Commission Members None at this time. Payne adjourned the meeting at 6:00 p.m. Deanna Saefke, Recreation Clerk Typist II 20 DRAFT MINUTES OF PLANNING AND ZONING COMMISSION JUNE 2, 2015 7:00 PM The meeting was called to order at 7:00 pm by Chair Marlaine Szurek. Commission Members present- Buesgens, Hoium, Lee, and Szurek. Members Absent: Fiorendino Also present were Elizabeth Holmbeck (Planner), Joseph Hogeboom (Community Development Director), and Shelley Hanson (Secretary) along with Council Liaison, John Murzyn. Motion by Hoium, seconded by Buesgens, to approve the minutes from the meeting of May 5, 2015. All ayes. MOTIONPASSED. PUBLIC HEARINGS CASE NUMBER: 2015 -0601 APPLICANT: Jay Shahidi, Decorative Construction LOCATION: 3912 Central Ave NE REQUEST: Conditional Use Permit Hogeboom passed out a memo regarding the Commission's role when considering a Conditional Use Permit. He reviewed the contents of the memo and what the Zoning Code allows and the process on how amendments to the code are made. Szurek stated she thinks it is important for members to go out and review the sites prior to the meetings so they have a better understanding of what the request entails. Hogeboom clarified that members can view the sites, but they shouldn't speak to the applicant or neighbors prior to the Public Hearing, which is the correct venue to hold any discussions regarding a case. Holmbeck explained that Jay Shahidi, from Decorative Construction, has requested a Conditional Use Permit (CUP) that would allow a minor automobile repair shop to operate at the property located at 3912 Central Avenue NE. There is currently an existing house and garage located on the commercially zoned property. The house is being used for office space and the existing garage will be demolished to make way for the proposed garage, to accommodate the future minor auto repair business. ZONING ORDINANCE The property at 3912 Central Ave. NE is located in the CB, Central Business Zoning District. Adjacent properties to the north, south and east are also zoned Central Business. The properties to the west are zoned R -3, Multiple Family Residential. Minor auto repair requires a Conditional Use Permit in the City's Central Business Zoning District. 21 Planning & Zoning Minutes Page 2 June 2, 2015 COMPREHENSIVE PLAN The Comprehensive Plan guides this area as Commercial. Although the property was at one time used as a residential home, it has been used as a commercial property and has lost the non- conforming use status. Allowing the minor auto repair as a conditional use is consistent with the City's Comprehensive Plan, which aims to expand commercial uses along the Central Avenue Corridor. FINDINGS OF FACT Section 9.104 (H) of the Zoning Ordinance outlines nine conditions that must be met in order for the City Council to grant a Conditional Use Permit. They are as follows: (a) The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. Minor Automobile Repair is specifically listed as a Conditional Use in the Central Business (CB) Zoning District. (b) The use is in harmony with the general purpose and intent of the Comprehensive Plan. The Comprehensive Plan designates this area for Commercial use. The proposed use is commercial in nature. (c) The use will not impose hazards or disturbing influences on neighboring properties. The proposed use will not disrupt neighboring properties as this auto repair shop will only service a few vehicles at a time. Also, the property directly to the north is a minor auto repair shop. (d) The use will not substantially diminish the use of property in the immediate vicinity. The use of property in the immediate vicinity will not be diminished by adding the proposed use. (e) The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. The proposed use will be operated out of the garage located in the backyard of the property and will be compatible in design to surrounding businesses. (f) The use and property upon which the use is located are adequately served by essential public facilities and services. This is correct. (g) Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. The proposed use is not anticipated to create traffic issues as the shop will only service a few cars at a time. 22 Planning & Zoning Minutes Page 3 June 2, 2015 (h) The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses is the immediate vicinity. There is no anticipated negative cumulative effect associated with the addition of the proposed use. (i) The use complies with all other applicable regulations for the district in which it is located. This is correct. Questions /Comments from Members: Buesgens asked if the Conditional Use Permit would continue no matter who owns the property if it is approved. Holmbeck responded that it would remain with the property and that any future owners would have to follow the same conditions. Szurek pointed out that the intended business is not minor auto repair, but in fact auto repair and auto body work which would require a paint booth, etc. Hoium wanted to know why this is a conditional use rather than a permitted use. Hogeboom explained it is due to the definitions and parameters established in the Zoning Code. He then explained that there are a number of non - conforming houses used as businesses along Central Avenue. He said the Commission may want to re -look at this to allow the properties to be used as intended (as a residence) rather than converting the use of a commercial one, which is sometimes hard to accomplish. Hoium then asked what the surrounding property uses are adjacent to this site. Holmbeck stated that NE Auto Body is directly to the north of this site, American Family Insurance Office to the south, and residential homes to the rear or west side of this property. Szurek asked how the City enforces the fact that no one should be living in the house or that there are property maintenance issues on the site. Hogeboom explained that normally the City would have to take the residents to court as a violation of the Zoning Code if the house is occupied. He stated that it could be added to the list of conditions of the CUP so the permission to operate the business could be revoked if they didn't comply with the conditions. Szurek then asked what the setback from the alley is for the CBD District. Holmbeck responded that the required setback is 10 feet and this garage is proposed to be 13.9 feet back from the alley. Szurek stated that is not much room for parking cars, especially during the winter months. She is concerned about how they will handle snow removal. She stated that the size of the new garage will bring it almost up to the back of the house and that there will be a problem with the electrical lines due to the elevation /grade difference on the site itself. Jay Shahidi from Decorative Construction stated that the proposed drawing in the packet is not necessarily the actual plan, that it may be changed somewhat, but he is aware that there must be a 6 foot separation between the house and garage. Szurek felt it should have been an accurate depiction before it came to the commission. Szurek said this business would face the alley and would have a detrimental effect on the residential neighbors behind this site. Most of the other businesses along this block face to the front. 23 Planning & Zoning Minutes Page 4 June 2, 2015 Jay Shahidi was asked how they plan to deal with the automotive fluids that will be part of this business. He told members that they will store the fluids according to State Guidelines and will contract with a service to come and haul the fluids away. Buesgens asked if the owners are aware that there are more than 20 other automotive repair businesses in Columbia Heights and that there is a lot of competition. Shahidi stated they think they can do autowork cheaper than other businesses as they will have lower overhead and no employees. Buesgens stated she thinks this is too much building on too small of a site and as it abuts residential properties, would have a negative impact on the area. She felt there is not enough parking available for this type of business. Lee stated that residents behind this property bought their homes knowing they abutted commercial property so they have to expect some inconvenience. She also felt that the applicant bought a commercial property and he should be allowed to use it as such. Hogeboom agreed they have the right to operate an Auto Body Shop and the City has a right to establish some conditions that makes it less of an impact to the area. Hogeboom stated there are a number of conditions that could be considered such as: 1. Not allowing anyone to live in the existing house if the CUP is granted; or 2. Require that the current house be removed as it is very limited on the type of business use that can occur there. 3. That the new building be constructed on the front side of the lot adjacent to Central Ave. 4. That primary access shall be maintained from the front per approval by MN DOT. 5. That landscaping/vegetation 6 feet in height be established on the west /alley side of the site. 6. That no work shall take place between the hours of 10 pm and 7 am. 7. Applicant shall come to the Planning & Zoning for Site Plan approval. 8. The building and site shall meet all requirements found in the Zoning Code, Fire Code, and the Building Code. 9. All other applicable local, state, and federal requirements shall be met at all times. Buesgens asked about whether they had enough financing to finish the project in a timely manner. Mr. Shahidi said they had enough to construct the proposed garage, but he would have to talk to them about the new plan to demolish the house and construct a new building off Central Avenue if they could get MN DOT approval. Hogeboom said he will refer them to "Open for Business" program so they can check into additional financing and decide on the best option for them. Buesgens stated she is most concerned about the aesthetics of the site as it is across from the new Library being built. She wants to make sure that the design of a new building and landscaping meet the Design Guidelines. Hogeboom stated that would all be considered during the Site Plan Review Process. 24 Planning & Zoning Minutes Page 5 June 2, 2015 Several other options were also discussed: 1. The owner would like to construct the garage now, then fix up the house and use the lower level for office and put an apartment upstairs. An apartment cannot be added without gutting the interior and the upstairs may not be large enough for an apartment. Access to both would also have to be addressed. 2. Can they fix up the house and rent it out for a business use. Yes, they can, but it would be very limited as to what type of business could actually use it since the bathroom is upstairs and it doesn't meet handicap accessibility requirements. 3. They could demo the existing house and build a new building closer to Central Ave that would have commercial use on the main floor with apartments above it. According to the existing Code, the only way residential use is allowed is if it is above a commercial business. Public Hearing Opened Steven Sanchez, 3923 Van Buren Street just bought his house 3 years ago. He stated that there are people living in the subject property presently even though that is a violation of the Zoning Code. He doesn't believe this property is large enough to sustain this type of business. He sees all the other auto body shops in town and all the vehicles parked near them. He is not excited about a noisy business with tow trucks coming and going wrecking the brand new alley they are in the process of re- paving. He doesn't feel it is the best use of this property. Jill Sanchez stated she is concerned with the number of cars and lack of parking as well as no room for snow removal. She also doesn't think it makes sense to have the same type of business next door to each other. Catherine Vesley from the Citizen Design Committee for the Library stated they have spent a lot of time on the design of the new Library building hoping to improve the City's image along Central Avenue. She stated she has nothing against Auto Body Shops and also understands the constraints that the Planning & Zoning Commission must operate under according to law. She hopes whatever is done on this site will complement the new Library. Vesley said it is the City's responsibility to tweak the codes and ordinances to accomplish this. Todd Carpenter the owner of NE Auto Body next door to this site said he currently has two 50 foot lots and he doesn't have enough room. He stated that he had the opportunity over the years to purchase this property on several occasions but said it is basically unusable property due to the elevations. He thinks the owners will have a difficult time since this site is only 47 feet wide so there is little room for parking vehicles, and access by parts trucks will be nearly impossible. Mr. Manuel Criollo used a translator to tell the Commission that he just wants to be an honest businessman who does mechanic work in order to provide for his family. He wants to start with the garage in back and eventually do something up front as finances allow. 25 Planning & Zoning Minutes Page 6 June 2, 2015 Hogeboom reviewed the list of suggested conditions with the owner and asked him if they would be a problem. Hogeboom asked Mr. Criollo if he intended on living in the house when he bought it. Criollo told the members that he bought it for the intent of running his business there. He was forced to move into the house approximately three weeks ago because where he had been living was illegal and they were forced to leave. He is currently looking for an apartment to move into as soon as he can. Hogeboom asked him when he would like to open his business. Criollo said it depended on what was approved. Hogeboom asked him if he was aware of the "Open for Business" program. Hogeboom suggested that he could meet with them and find out if additional funding could be obtained to help him accomplish his goal. Lee asked the owner if he was aware that he could build a new building for commercial use on the main floor and have apartments above. He said that would be nice but he doesn't have enough funding for that. She then asked him if it was re -zoned so he could use it as a residence instead, would he consider that option. He said he needs a place to run his business from and he couldn't do that if this was re -zoned to residential. Hogeboom said the Commission could approve the CUP with conditions and if they choose not to pursue it with the noted conditions, nothing would be lost. He also told members that staff will work with the applicant to see what it is he really wants to do taking into consideration all that was discussed at this meeting. Criollo said he just wants to start up his auto repair business in the garage as soon as possible. He didn't think it would be so complicated. He said if he doesn't get funding help and can't just construct the new garage as requested, he will have to sell the property. Hoium asked if there is a minimum parking requirement for this type of business. Holmbeck said there was but she doesn't have the zoning code with her so she can't look it up. Hoium stated that requirement is important since the plan submitted may not meet that. Staff then recommended tabling this request in order to assist the applicant with scheduling a meeting with the "Open for Business" representative and to see what it is he wants to do based on the additional information. Public Hearin; Closed. Motion by Hoium, seconded by Buesgens to table this matter for further information. All ayes. MOTION PASSED. 26 Planning & Zoning Minutes Page 7 June 2, 2015 CASE NUMBER: APPLICANT: LOCATION: REQUEST: 2015 -0602 Renaissance Fireworks 4005 Central Avenue Interim Use Permit for Seasonal Fireworks Sales Renaissance Fireworks, Inc. has applied for an Interim Use Permit to allow the operation of a fireworks tent at 4005 Central Avenue. The specific development standards for outdoor fireworks sales /display are found in Section 9.107 (C) (22) of City Code, and will be added as conditions of approval for this permit. This will be the Renaissance's 11th year operating fireworks sales in Columbia Heights. The attached site plan illustrates the configuration and orientation of the fireworks tent to Central Avenue. The Fire Chief has inspected the plans and will conduct a site inspection of the tent prior to the business opening for operation. COMPREHENSIVE PLAN The Comprehensive Plan designates the property for commercial use. The proposal for outdoor seasonal fireworks sales is consistent with the intent of the City's Comprehensive Plan. ZONING ORDINANCE The zoning classification for this property located at 4005 Central Avenue is CBD, Central Business District. The properties to the north, south and west are also zoned Central Business and the properties to the east are zoned in the R -4, Multiple Family Residential District. Fireworks tents are allowed as Interim Uses in the Central Business Zoning District. FINDINGS OF FACT Section 9.104 (I) of the Zoning Ordinance outlines seven findings of fact that must be met in order for the City to grant an interim use permit. They are as follows: 1. The use is one of the interim uses listed for the zoning district in which the property is located, or is a substantially similar use, as determined by the Zoning Administrator. Fireworks tents are an Interim Use in the CBD, Central Business District, and are considered retail sales, which are permitted. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. The Comprehensive Plan designates the property for commercial use, including retail sales, of and service businesses. The proposal is consistent with the intent of the City's Comprehensive Plan. 27 Planning & Zoning Page 8 June 2, 2015 3. The use will not impose hazards or disturbing influences on neighboring properties. The proposed temporary use should not have any detrimental impact on neighboring properties because of its proximity to Central Avenue and because it is shielded from adjacent residential uses. 4. The use will not substantially diminish the use of property in the immediate vicinity. The fireworks tent as proposed will have no impact on the use of adjacent properties. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. The fire department will conduct an on -site survey prior to the business opening. All state requirements regarding fireworks sales will be complied with before the fire department will allow the operation of the business. 6. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. The traffic generated by the fireworks tent will not significantly increase the traffic on the public streets, and the site is large enough to handle additional interior traffic. 7. The use will not cause a negative cumulative effect on other uses in the immediate vicinity. As indicated by prior descriptions, the fireworks tent should not have a negative impact on other uses in the immediate vicinity, which are all zoned commercial. Staff recommends that the Planning Commission approve the Interim Use Permit for a fireworks tent subject to conditions of approval outlined in the report. Questions /comments from Members: There were no questions. Public Hearing Opened. No one was present to speak on this issue. Public Hearing Closed. Motion by Buesgens, seconded by Lee, to waive the reading of Resolution No. 2015 -PZ01, there 28 being ample copies available to the public. All ayes. MOTIONPASSED. Planning & Zoning Minutes Page 9 June 2, 2015 Motion by Buesgens, seconded by Lee, to adopt Resolution No. 2015 -PZ01, being a Resolution approving an Interim Use Permit for a fireworks tent at 4005 Central Avenue NE, from June 15`J', to July 10`x', 2015 subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. The fireworks tent, display area, access aisles, and surrounding area shall be reviewed by the Community Development Department and the Fire Department. a. The Fire Department must inspect the above mentioned areas before any sales can take place and a fireworks sales fee must be paid to the Fire Department 2. The sale of fireworks shall meet all requirements of Chapter 24 of the Fire Code and NFPA Chapter 1124. 3. Fireworks tents located within the public right -of -way are prohibited. 4. All goods shall be displayed on a designated impervious surface area. 5. All goods shall be displayed in an orderly fashion, with access aisles provided as needed. 6. Music or amplified sounds shall not be audible from adjacent residential properties. 7. The fireworks tent shall not reduce the amount of off - street parking provided one -site below the level required for the principal use. 8. Signage shall be limited to two (2) professionally made signs, with a combined square footage not exceeding thirty -two (32) square feet. All ayes. MOTIONPASSED. RESOLUTION NO.2015 -PZ01 RESOLUTION APPROVING AN INTERIM USE PERMIT FOR A FIREWORKS TENT AT 4005 CENTRAL AVENUE NE. COLUMBIA HEIGHTS WHEREAS, a'proposal (Case #2015 -0602) has been submitted by Renaissance Fireworks to the Planning and Zoning Commission requesting an Interim Use Permit approval from the City of Columbia Heights at the following site: ADDRESS: 4005 Central Avenue LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: Interim Use Permit for temporary outdoor fireworks sales from June 15 to July 10, 2015. WHEREAS, the Planning Commission has held a public hearing as required by the City Zoning Code on June 2, 2015; WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the City staff regarding the effect of the proposed site plan upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and 29 Planning & Zoning Minutes Page 10 June 2, 2015 NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission of the City of Columbia Heights after reviewing the proposal, that the Planning and Zoning Commission accepts and adopts the following findings: 1. The use is one of the interim uses listed for the zoning district in which the property is located, or is a substantially similar use, as determined by the Zoning Administrator. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. 3. The use will not impose hazards or disturbing influences on neighboring properties. 4. The use will not substantially diminish the use ofproperty in the immediate vicinity. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. 6 Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. 7. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the permit. CONDITIONS ATTACHED: The Planning Commission approves the Interim Use Permit for a fireworks tent at 4005 Central Avenue NE, from June 15 to July 10, 2015 subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. The fireworks tent, display area, access aisles, and surrounding area shall be reviewed by the Community Development Department and the Fire Department. a. The Fire Department must inspect the above mentioned areas before any sales can take place and a fireworks sales fee must be paid to the Fire Department 2. The sale of fireworks shall meet all requirements of Chapter 24 of the Fire Code and NFPA Chapter 1124. 3. Fireworks tents located within the public right -of -way are prohibited. 4. All goods shall be displayed on a designated impervious surface area. 5. All goods shall be displayed in an orderly fashion, with access aisles provided as needed. 6. Music or amplified sounds shall not be audible from adjacent residential properties. 7. The fireworks tent shall not reduce the amount of off - street parking provided one -site below the level required for the principal use. 8. Signage shall be limited to two (2) professionally made signs, with a combined square footage not exceeding thirty -two (32) square feet. Passed this 2"a day of June 2015. Offered by: Buesgens Seconded by: Lee Roll Call: All ayes 30 Planning & Zoning Minutes Page 11 June 2, 2015 CASE NUMBER: 2015 -0603 APPLICANT: Renaissance Fireworks LOCATION: 4300 Central Avenue REQUEST: Interim Use Permit for Seasonal Fireworks Sales Renaissance Fireworks, Inc. has applied for an Interim Use Permit to allow the operation of a fireworks tent at 4300 Central Avenue. The specific development standards for outdoor fireworks sales /display are found in Section 9.107 (C) (22) of City Code, and will be added as conditions of approval for this permit. This will be the Renaissance's 11 th year operating fireworks sales in Columbia Heights. The attached site plan illustrates the configuration and orientation of the fireworks tent to Central Avenue. The Fire Chief has inspected the plans and will conduct a site inspection of the tent prior to the business opening for operation. COMPREHENSIVE PLAN The Comprehensive Plan designates the property for commercial use. The proposal for outdoor seasonal fireworks sales is consistent with the intent of the City's Comprehensive Plan. ZONING ORDINANCE The zoning classification for this property located at 4300 Central Avenue is GBD, General Business District. The properties to the north and south are zoned LB, Limited Business. The properties to the west are zoned R -2A One and Two Family Residential and the properties to the east are zoned in the General Business District. Fireworks tents are allowed as Interim Uses in the General Business Zoning District. FINDINGS OF FACT Section 9.104 (I) of the Zoning Ordinance outlines seven findings of fact that must be met in order for the City to grant an interim use permit. They are as follows: The use is one of the interim uses listed for the zoning district in which the property is located, or is a substantially similar use, as determined by the Zoning Administrator. Fireworks tents are an Interim Use in the GBD, General Business District, and are considered retail sales, which are permitted. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. The Comprehensive Plan designates the property for commercial use, including retail sales, offices and service businesses. The proposal is consistent with the intent of the City's Comprehensive Plan. 3. The use will not impose hazards or disturbing influences on neighboring properties. The proposed temporary use should not have any detrimental impact on neighboring properties because of its proximity to Central Avenue and because it is shielded from adjacent residential uses. 31 Planning & Zoning Minutes Page 12 June 2, 2015 4. The use will not substantially diminish the use of property in the immediate vicinity. The fireworks tent as proposed will have no impact on the use of adjacent properties. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. The fire department will conduct an on -site survey prior to the business opening. All state requirements regarding fireworks sales will be complied with before the fire department will allow the operation of the business. 6. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. The traffic generated by the fireworks tent will not significantly increase the traffic on the public streets, and the site is large enough to handle additional interior traffic. 7. The use will not cause a negative cumulative effect on other uses in the immediate vicinity. As indicated by prior descriptions, the fireworks tent should not have a negative impact on other uses in the immediate vicinity, which are all zoned commercial. Staff recommends that the Planning Commission approve the Interim Use Permit for a fireworks tent subject to conditions of approval outlined below. Questions /comments from Members: There were no questions. Public Hearing Opened. No one was present to speak on this issue. Public Hearing Closed. Motion by Hoium, seconded by Buesgens, to waive the reading of Resolution No. 201 S -PZ02, there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Hoium, seconded by Buesgens, to adopt Resolution No. 201 S -PZ02, being a Resolution approving an Interim Use Permit for a fireworks tent at 4300 Central Avenue NE, from June 1511', to July 10t1', 2015 subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 32 Planning & Zoning Minutes Page 13 June 2, 2015 1. The fireworks tent, display area, access aisles, and surrounding area shall be reviewed by the Community Development Department and the Fire Department. A. The Fire Department must inspect the above mentioned areas before any sales can take place and a fireworks sales fee must be paid to the Fire Department 2. The sale of fireworks shall meet all requirements of Chapter 24 of the Fire Code and NFPA Chapter 1124. 3. Fireworks tents located within the public right -of -way are prohibited. 4. All goods shall be displayed on a designated impervious surface area. 5. All goods shall be displayed in an orderly fashion, with access aisles provided as needed. 6. Music or amplified sounds shall not be audible from adjacent residential properties. 7. The fireworks tent shall not reduce the amount of off - street parking provided one -site below the level required for the principal use. 8. Signage shall be limited to two (2) professionally made signs, with a combined square footage not exceeding thirty -two (32) square feet. All ayes. MOTIONPASSED. RESOLUTION NO.2015 -PZ02 RESOLUTION APPROVING AN INTERIM USE PERMIT FOR A FIREWORKS TENT AT 4300 CENTRAL AVENUE NE. COLUMBIA HEIGHTS WHEREAS, a proposal (Case #2015 -0603) has been submitted by Renaissance Fireworks to the Planning and Zoning Commission requesting an Interim Use Permit approval from the City of Columbia Heights at the following site: ADDRESS: 4300 Central Avenue LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: Interim Use Permit for temporary outdoor fireworks sales from June 15 to July 10, 2015. WHEREAS, the Planning Commission has held a public hearing as required by the City Zoning Code on June 2, 2015; WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the City staff regarding the effect of the proposed site plan upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission of the City of Columbia Heights after reviewing the proposal, that the Planning and Zoning Commission accepts and adopts the following findings: 1. The use is one of the interim uses listed for the zoning district in which the property is located, or is a substantially similar use, as determined by the Zoning Administrator. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. 3. The use will not impose hazards or disturbing influences on neighboring properties. 4. The use will not substantially diminish the use ofproperty in the immediate vicinity. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. 33 Planning & Zoning Minutes Page 14 June 2, 2015 6 Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. 7. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the permit. CONDITIONS ATTACHED: The Planning Commission approves the Interim Use Permit for a fireworks tent at 4300 Central Avenue NE, from June 15 to July 10, 2015 subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. The fireworks tent, display area, access aisles, and surrounding area shall be reviewed by the Community Development Department and the Fire Department. A. The Fire Department must inspect the above mentioned areas before any sales can take place and a fireworks sales fee must be paid to the Fire Department 2. The sale of fireworks shall meet all requirements of Chapter 24 of the Fire Code and NFPA Chapter 1124. 3. Fireworks tents located within the public right -of -way are prohibited. 4. All goods shall be displayed on a designated impervious surface area. S. All goods shall be displayed in an orderly fashion, with access aisles provided as needed. 6 Music or amplified sounds shall not be audible.from adjacent residential properties. 7. The fireworks tent shall not reduce the amount of off - street parking provided one -site below the level required.for the principal use. 8. Signage shall be limited to two (2) professionally made signs, with a combined square footage not exceeding thirty -two (32) square feet. Passed this 2nd day of June 2015. Offered by: Hoium Seconded by: Buesgens Roll Call: All ayes OTHER BUSINESS Holmbeck told members they will be notified about training that will be scheduled sometime in July. The meeting was adjourned at 8:55 pm. Respectfully submitted, Shelley Hanson Secretary 34 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. X MEETING DATE SEPTEMBER 28, 2015 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: AUTHORIZATION TO SEEK BIDS FOR 2015 SANITARY SEWER PIPE LINING PROJECT DEPARTMENT: Public Works CITY MANAGER'S APPROVAL: BY /DATE: Kevin Hansen / September 22, 2015 BY /DATE: BACKGROUND: Public Works annually budgets $150,000 for sewer pipe lining to address pipe deficiencies. Through the sewer lining televising program, utility crews televise and inspect 16,000 — 20,000 feet each year. From these reports, a determination is made regarding pipe conditions. Along with a history of plugged sewers and /or backups, a determination is made for which pipe segments would benefit from pipe lining. In addition, during 2014 and 2015, staff has been concentrating the lining program in District 3. The sanitary sewer flow in this district experiences peaks after rainfall events and is subject to annual financial penalties from the MCES. STAFF RECOMMENDATION: District 3 extends from Reservoir Boulevard to Stinson Boulevard between 37th Avenue and 49th Avenue. Staff has budgeted $165,000 (approximately 5,000 L.F.) in 2015 to continue lining segments in this district. Inspection reports have identified significant joint infiltration. Lining will restore pipe integrity and eliminate infiltration at the joints. RECOMMENDED MOTION(S): Move to authorize staff to seek bids for the 2015 Sanitary Sewer Pipe Lining Project to continue lining pipe in District 3. ATTACHMENT: Sanitary Sewer District 3 M1 01 . s 0. O V C v LU o u O U U V1 T� .-4 - i 7Q 1� w W 4 I � N 1� Fa O O V O y cn y � 3 o N U N O O 3 ❑ O 4 w a ■ w w z ow C7 (:J ii L7 i,'J iJ LL ; jO 01 . s 0. O V C v LU o u O U U V1 T� .-4 - i 7Q 1� w W 4 I � N 1� Fa O O M O o � 'o � U! cu W � 3 o N U N ❑ O 4 w w x a Z m d ow C7 (:J ii L7 i,'J iJ LL 0000 jO M CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7D MEETING DATE SEPTEMBER 28, 2015 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: ADOPT RESOLUTION 2015 -68 BEING A RESOLUTION ESTABLISHING AMOUNT OF CITY SHARE AND AMOUNT OF SPECIAL ASSESSMENTS ON PROJECTS TO BE LEVIED DEPARTMENT: Public Works CITY MANAGER'S APPROVAL: BY /DATE: Kevin Hansen / September 22, 2015 BY /DATE: BACKGROUND: Consistent with Minnesota Statutes and City Code, the City Council annually adopts a resolution prior to the Special Assessment Public Hearing regarding costs to be borne by the City for public improvement projects. The resolution establishes the amount of the City share and the amount of the special assessments for projects to be levied against benefiting properties in the City of Columbia Heights. The purpose of the resolution is to advise the general public of costs to be incurred by the City versus costs to be incurred by benefiting property owners. STAFF RECOMMENDATION: Adoption of the resolution is done annually and staff considers this a routine matter in order to comply with State Statutes and the City Code. Staff recommends adoption of the attached resolution. City Project 1402 includes the following alleys: Van Buren Street to Central Avenue, 39th Avenue to 40th Avenue Van Buren Street to Central Avenue, 42nd Avenue to 43rd Avenue Monroe Street to Quincy Street, 42nd Avenue to 43rd Avenue City Project 1502 includes the following streets: 4th Street, 40th Avenue to 42nd Avenue 41St Avenue, Central Avenue to cul -de -sac City Project 1505 includes the following streets: 44th Avenue, Tyler Place to Reservoir Boulevard Reservoir Boulevard, 44th Avenue to CSAH 2 RECOMMENDED MOTION(S): Move to waive the reading of Resolution 2015 -68, there being ample copies available for the public. Move to adopt Resolution 2015 -68 being a resolution establishing amount of City share and amount of special assessments on projects to be levied. ATTACHMENT: Resolution 2015 -68 37 RESOLUTION NO. 2015 -68 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City Council of the City of Columbia Heights by motion on the 10th day of August, 2015, ordered a special assessment hearing to levy the cost of improvements and; WHEREAS, the following projects will be specially assessed in October, 2015, and a portion of the costs may be borne by the City, Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT Pursuant to Minnesota Statutes 429.061 and City Code 4.103, that the breakdown is as follows: PROJECT ESTIMATED ASSESSED ESTIMATED CITY PORTION PORTION TOTAL 2015 Concrete Alley Construction, Project 1402 $134,930 $266,190 $401,120 2015 Concrete Alley Construction, Project 1402 $270,270 - -- $270,270 State Aid, General, Capital, and Utility Funds 2015 Street Rehabilitation — Zone 1, Project 1502 $153,720 $412,600 $566,320 2015 Street Rehabilitation — Zone 1, Project 1502 $ 28,000 - -- $ 28,000 State Aid, General, Capital, and Utility Funds 2015 State Aid Overlays, Project 1505 $ 21,810 $107,840 $129,650 2015 State Aid Overlays, Project 1505 $142,840 - -- $142,840 State Aid, General, Capital, and Utility Funds ORDER OF COUNCIL Passed this 28th day of September, 2015 Offered by: Seconded by: Roll Call: Gary L. Peterson, Mayor Attest: Katie Bruno, City Clerk /Council Secretary 38 CH I COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7E MEETING DATE SEPTEMBER 28, 2015 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Rental Housing Licenses DEPARTMENT: Fire CITY MANAGER'S APPROVAL: BY /DATE: Gary Gorman BY /DATE: STAFF RECOMMENDATION: Approval of attached list of rental housing applications. RECOMMENDED MOTION(S): Move to approve the items listed for rental housing license applications for September 28, 2015, in that they have met the requirements of the Property Maintenance Code. ATTACHMENTS: List of proposed rental licenses (PDF) 39 List of Rental Lic to Approve by COLUMBIA HEIGHTS City Council 2015 FIRE DEPARTMENT IMS'PHOTIGM DIVESHO 82541 st Avenue NE - Columbia Heights, MN 55421 t Inspections 763 - 706 -8156 = Fax 763 - 706 -8151 v fireinspections @ci.columbia- heights.mn.us 10014 5236 6TH ST Cambi, Fausto F14730 3515 Ulyssess Street NE $ 150.00 Minneapolis, MN 55418 10035 4753 UPLAND CREST Kilgore, Gina F14795 6391 Monroe Street NE $ 150.00 Fridley, MN 55432 10037 1310 BUCHANAN PL Pham, Kim F14348 3545 Keystone Loop $ 150.00 Discovery Bay, CA 94505 10050 3853 LABELLE ST Mitchell, Zachary F14819 1084 Jubert Trail $ 150.00 Medina, MN 55340 10051 4111 7TH ST Freeport Investments, Inc F14767 9637 Anderson Lakes Pkwy #324 $ 150.00 Eden Prairie, MN 55344 10059 4714 7TH ST Alan Chazin Homes Inc F14732 5353 Wayzata Blvd #602 $ 150.00 Minneapolis, MN 55416 10061 4257 6TH ST Kissoon, Jainarain F14882 300 Meander Road $ 150.00 Golden Valley, MN 55422 10073 3912 TYLER ST Main Street Renewal LLC F14586 8300 N Mopac Expressway #200 $ 150.00 Austin, TX 78759 10080 4510 TAYLOR ST Mader, Gary F14668 8304 Keokuk Avenue $ 150.00 Winnetka, CA 91306 10085 4542 HEIGHTS DR Kilgore, Gina F14796 6391 Monroe Street NE $ 150.00 Fridley, MN 55432 10088 1319 43RD AVE Hetland, Jason F14502 5729 Juneau Lane $ 150.00 Plymouth, MN 55446 10093 4311 ROYCE ST Marquette, Joel F14822 4300 Reservoir Blvd NE $ 150.00 Columbia Heights, MN 55421 40 09/22/2015 12:59 Page 1 List of Rental Lic to Approve by COLUMBI A HEIGHTS City Council 2015 FIRE DEPARTMENT 825 41st Avenue NE N Columbia Heights, MN 55421 & Inspections 763 - 706 -8156 � Fax 763 - 706 -8151 m fireinspections @ci.columbia- heights.mn.us 10094 4236 MONROE ST Koch, Ken F14750 23407 Painter Ave $ 150.00 Port Charlotte, FL 33954 10099 4134 7TH ST Warfa, Muhidin F14843 3853 Keyes Street $ 150.00 Columbia Heights, MN 55421 10102 4932 6TH ST Palmer, Ryan F14707 4778 147th Lane NW $ 150.00 Andover, MN 55304 10107 3720 POLK ST Yulme, Wangdu F14651 1310 Rice Creek Road $ 150.00 Fridley, MN 55432 10111 3722 HAYES ST RTO Investments F14781 6005 Wayzata Blvd Suite 100 $ 150.00 St Louis Park, MN 55416 10113 4317 5TH ST Michael, David F14785 17 Parkview Terrace $ 150.00 Golden Valley, MN 55416 10152 3931 JACKSON ST Burson, Stephen F14805 1823 14th Ave S. $ 150.00 Minneapolis, MN 55404 -1441 10155 593 37TH AVE Ingebrigtson, Jeffrey F14890 592 38th Ave NE $ 150.00 Columbia Heights, MN 55421 10163 4041 HAYES ST IVV F14562 1845 Stinson Pkway 102 $ 150.00 Minneapolis, MN 55418 10164 -RY 3811 GAUVITTE ST Brion, Brian F14808 4137 Deerwood Trl $ 150.00 Eagan, MN 55122 10168 411 SUMMIT ST Kemp, Gus F14852 3145 Columbia Ave $ 150.00 Minneapolis, MN 55418 10176 4433 4TH ST Monger, Alois F14830 556 79th Ave N. $ 150.00 Brooklyn Park, MN 55444 09/22/2015 12:59 41 Page 2 List of Rental Lic to Approve by COLUMBIA H city council Zoos FIRE DEPARTMENT 825 41st Avenue NE « Columbia Heights, MN 55421 * Inspections 763 - 706 -8156 o Fax 763 - 706 -8151 o fireinspections @ci.columbia- heights.mn.us 10179 556 40TH AVE Neus, Jane F14762 1444 32nd Circle SE $150.00 Rio Rancho, NM 87124 10185 4201 WASHINGTON ST New Summit Solutions, LLC F14594 17081 Creek Ridge Trail $ 150.00 Minnetonka, MN 55345 10192 3911 VAN BUREN ST Equitron Holdings, LLC F14782 6005 Wayzata Blvd #100 $ 150.00 St Louis Park, MN 55416 10205 3942 POLK ST IH2 Property Illinois, LP F14575 1270 Eagan Industrial Road #160 $ 150.00 Eagan, MN 55121 10218 999 41ST AVE Wasik, Thomas F14760 2605 NE 2nd Street NE $ 150.00 Minneapolis, MN 55418 10224 4909 5TH ST Cel Monton, LLC F14717 -B 1845 Stinson PKWY #102 $ 150.00 Minneapolis, MN 55418 10231 3827 RESERVOIR BLVD Parker, Jason F14791 N100 W16825 Revere Ln. $ 150.00 Germantown, WI 53022 10232 4439 2 1/2 ST 4439 2 1/2 ST NE Land Trust F14567 1714 E Hennepin Ave $ 150.00 Minneapolis, MN 55414 10233 4536 TAYLOR ST IH2 Property Illinois, LP F14788 1270 Eagan Industrial Road #160 $ 150.00 Eagan, MN 55121 10244 3923 MAIN ST Yesnes, Daniel F14753 14114 Canary LN $ 150.00 Minnetonka, MN 55345 10265 801 37TH AVE Medina, Luis F14792 21330 Ibis St $ 150.00 Oak Grove, MN 55011 10279 1106 44TH AVE 4800 C Heights LLC F14754 10409 Indiana Ave N $ 150.00 Brooklyn Park, MN 55443 42 09/22/2015 12:59 Page 3 List of Rental Lic to Approve by COLUMBIA City Council 2015 FIRE DEPARTMENT 825 41st Avenue NE Columbia Heights, MN 55421 * Inspections 763 - 706 -8156 , Fax 763 - 706 -8151 Q fireinspections @ci.columbia- heights.mn.us 10299 3816 2 1/2 ST Fehl, John F14776 1040 Erie St Apt 205 $ 150.00 Oak Park, IL 60302 -1917 10302 3829 2 1/2 ST Hampton Investment, Inc. F14769 9637 Anderson Lakes Pkwy #324 $ 150.00 Eden Prairie, MN 55344 10306 4422 7TH ST Anglin, Bobby F14591 414 66th ST SW $ 150.00 Waverly, MN 55390 10308 838 40TH AVE Sawochka, Linda F14800 838 40th Avenue $ 150.00 Columbia Heights, MN 55421 10319 3832 2 1/2 ST Lemke, Michelle F14851 1530 Welcome Ave $ 150.00 Golden Valley, MN 55422 10321 3813 BAKKEN BLVD Shaik, Arifuddin F14789 117 Churchill Drive $ 150.00 LaGrange, GA 30241 10326 4213 3RD ST Brass, Lisa F14529 2533 8th Street NE $ 150.00 White Bear Township, MN 55110 10327 4030 7TH ST Leem, Susan F14747 1751 Shryer Ave W $ 150.00 Roseville, MN 55113 10328 1070 GRANDVIEW CT Pederson, Krisanne F14794 433 Jersey Ave #1 $ 150.00 Jersey City, NJ 07302 10332 4824 7TH ST Cerepak, Brian F14888 1515 Jefferson Street NE $ 150.00 Minneapolis, MN 55413 10338 4439 2ND ST Carson, Joel F14748 14315 Quince St NW $ 150.00 Andover, MN 55304 10341 4100 MONROE ST Richardson, Ed F14563 880 Bristol Court $ 150.00 Dixon, CA 95620 09/22/2015 12:59 43 Page 4 List of Rental Lic to Approve by COLUMBIA HEIGHTS City Council 2015 FIRE D E F A R T M E N T E S.PNOT N ape M I'VE 81a 825 41st Avenue NE a Columbia Heights, MN 55421 a Inspections 763 -706 -8156 G Fax 763 - 706 -8151 a fireinspections @ci.columbia- heights.mn.us 10347 4240 6TH ST IH2 Property Illinois, LP F14787 1270 Eagan Industrial Rd #160 $ 150.00 Eagan, MN 55121 10351 3706 MAIN ST Chu,Joshua F14699 37 Ogden St $ 150.00 Providence, RI 02906 10376 4260 MCLEOD ST Suhyoun, Kouzhaya F14368 9148 Edison St NE $ 150.00 Blaine, MN 55449 10383 1000 41ST AVE Hamimoune, Rahhal F14880 659 46 1/2 Avenue NE $ 150.00 Columbia Heights, MN 55421 10385 1030 POLK PL IH2 Property Illinois, LP F14576 1270 Eagan Industrial Rd #160 $ 150.00 Eagan, MN 55121 10403 4528 6TH ST Dahmes, Brian F14784 10461 S Rosemont Lane $ 150.00 Oak Creek, WI 53154 10442 1209 44TH AVE Kolby, Judy F14889 3015 Troseth Road $ 150.00 Roseville, MN 55113 12001 4002 RESERVOIR BLVD Huffman, Patrick F14672 4002 NE Reservoir Blvd $ 150.00 Columbia Heights, MN 55421 12008 1035 45TH AVE Turner, Joe F14770 4501 Polk St $ 150.00 Columbia Heights, MN 55421 12011 1075 POLK CIR Collins, Roger F14570 63 Oakwood Drive $ 150.00 New Brighton, MN 55112 12024 1221 CIRCLE TER BLVD Kinch, Susan F14640 1223 Circle Terrace $ 150.00 Columbia Heights, MN 55421 12026 1815 41ST AVE Swanson, Todd F14772 1815 41ST AVE NE $ 150.00 Columbia Heights, MN 55421 09/22/2015 12:59 44 Page 5 List of Rental Lic to Approve by COLUMBIA HEIGHTS City Council 2015 FIRE DEPARTMENT 825 41st Avenue NE o Columbia Heights, MN 55421 & Inspections 763 - 706 -8156 n Fax 763 - 706 -8151 & fireinspections @ci.columbia- heights.mn.us 12031 4207 2ND ST Marietta Bornholdt F14409 4209 2nd St $ 150.00 Columbia Heights, MN 55421 12060 1200 CIRCLE TER BLVD Santamaria, Norberto F14881 1202 Circle Terrace Blvd. NE $ 150.00 Columbia Heights, MN 55421 12140 609 51ST AVE McQuarry, Thomas F14856 609 51st Avenue $ 150.00 Columbia Heights, MN 55421 12145 681 51ST AVE Stockwell, Gary F14815 681 51st Avenue $ 150.00 Columbia Heights, MN 55421 12146 665 51ST AVE Blanske, Rita F14853 1221 Drew St. Apt #C11 $ 150.00 Clearwater, FL 33755 12153 3719 HAYES ST Urspringer, Albert F14757 3719 Hayes Street NE $ 150.00 Columbia Heights, MN 55421 12165 4648 TAYLOR ST Ranweiler, John F14622 4648 Taylor Street NE Up $ 150.00 Columbia Heights, MN 55421 12203 4409 MONROE ST Graham, James F14816 4409 Monroe Street $ 150.00 Columbia Heights, MN 55421 12205 120142 1/2 AVE Odden, Robert F14761 120142 -1/2 Avenue NE $ 150.00 Columbia Heights, MN 55421 12223 4935 TYLER ST Pham, Laura F14559 1005 Lincoln Terrace $ 150.00 Columbia Heights, MN 55421 15090 4546 5TH ST Huss, Michael F14886 121 20th Avenue SW $ 150.00 New Brighton, MN 55112 20000 4622 JOHNSON ST Frauly, Karen & Bill F14579 19771 Eastwood Dr $ 150.00 Osakis, MN 56360 -4874 45 09/22/2015 12:59 Page 6 List of Rental Lic to Approve by COLUMB IA HEIGHTS City Council 2015 FIRE DEPARTMENT 825 41st Avenue NE € Columbia Heights, MN 55421 v Inspections 763 - 706 -8156 n Fax 763 - 706 -8151 a fireinspections @ci.columbia- heights.mn.us 20001 1224 CIRCLE TER BLVD Ali, Salman F14213 2756 118th Circle NE $ 150.00 Blaine, MN 55449 20015 172537TH AVE Abboud Abboud F14516 2520 Douglas Dr N $ 150.00 Golden Valley, MN 55422 20019 633 51ST AVE Therrien, Thomas F14823 21655 Co. Road 117 $ 150.00 Corcoran, MN 55374 20023 939 42 1/2 AVE Grupa, Mark F14780 7117 Excelsior Way $ 150.00 St Louis Park, MN 55426 20025 4855 5TH ST Christ, Dennis F14697 10984 228 St N $ 150.00 Scandia, MN 55073 20031 4038 MADISON ST Sacta, Hector F14802 4038 Madison St : lower $ 150.00 Columbia Heights, MN 55421 20033 4619 TAYLOR ST Okerstrom, Tom F14653 6601 Edgewood St $ 150.00 Rockford, MN 55373 20034 4401 JACKSON ST Maciaszek, Rose F14831B 2882 Rice Creek Terrace $ 150.00 New Brighton, MN 55112 20035 4407 JACKSON ST Maciaszek, Rose F14831C 2882 Rice Creek Terrace $ 150.00 New Brighton, MN 55112 20038 4400 VAN BUREN ST Maciaszek, Rose F14831A 2882 Rice Creek Terrace $ 150.00 New Brighton, MN 55112 20039 4404 VAN BUREN ST Maciaszek, Rose F14831 2882 Rice Creek Terrace $ 150.00 New Brighton, MN 55112 20050 4657 5TH ST Rowe, Bob F14807 14228 68th Place N. $ 150.00 Maple Grove, MN 55311 09/22/2015 12:59 46 Page 7 List of Rental Lic to Approve by COLUMBIA City Council 2015 HEIGHTS FIRE DEFARTMEHT 825 41st Avenue NE � Columbia Heights, MN 55421 e Inspections 763 - 706 -8156 - Fax 763 - 706 -8151 M fireinspections @ci.columbia - heights.mn.us 20056 1207 CIRCLE TER BLVD Tipanluisa Jami, Silvia S F14634 1851 E M Stately St $ 150.00 Minneapolis, MN 55404 20062 1013 43 1/2 AVE Corbin, David F14550 2158 131st Av NW $ 150.00 Coon Rapids, MN 55448 20071 4507 TAYLOR ST Van Blaricom, Stanley F14509 118 Balsam Lane N. $ 150.00 Plymouth, MN 55441 20073 4529 TAYLOR ST Van Blaricom, Stanley F14511 118 Balsam Lane N. $ 150.00 Plymouth, MN 55441 20076 4636 JOHNSON ST Frauly, Karen & Bill F14579A 19771 Eastwood Dr $ 150.00 Osakis, MN 56360 -4874 20078 4630 TAYLOR ST Jesser, Greg F14492 160 Crown Rd $ 150.00 Fridley, MN 55421 20090 4849 5TH ST Jennings, Matthew F14790 3027 135 AVENUE $ 150.00 Ham Lake, MN 55304 20093 4616 TAYLOR ST Cheng, David F14733 17747 72nd Place N $ 150.00 Maple Grove, MN 55311 20095 3813 PIERCE ST Buecksler, Caleb F14528 4452 Tyler Place NE $ 150.00 Columbia Heights, MN 55421 20100 3825 JOHNSON ST Majewski, John F14616 105 12th Avenue NW $ 150.00 New Brighton, MN 55112 20103 3722 3RD ST Rasmussen, Einer F14811 9524 Clinton Ave So $ 150.00 Bloomington, MN 55420 20121 1204 CHEERY LN DH Properties F14626 8555 1st Ave NE $ 150.00 Rice, MN 56367 09/22/2015 12:59 47 Page 8 List of Rental Lic to Approve by HEIGHTS City Council 2015 COLUMBIA FIRE DEFARTMEHT 825 41st Avenue NE e Columbia Heights, MN 55421 e Inspections 763 -706 -8156 e Fax 763 - 706 -8151 z fireinspections @ci.columbia - heights.mn.us 20129 627 51ST AVE Thompson, Ty 1845 Major Dr N Golden Valley, MN 55422 F14752 $ 150.00 20145 1110 43 1/2 AVE Farrey, William F14649 N236 County Rd 1 $ 150.00 Waterloo, WI 53594 20149 4519 TAYLOR ST American Medical Research, Inc. F14445 105 Lakeland Shores Road $ 150.00 Lakeland, MN 55043 20158 4000 CLEVELAND ST Coghill, Dee 515 Lilac Street N.E. Lino Lakes, MN 55014 F14771 $ 150.00 20162 966 44 1/2 AVE Ali, Mir F14728 2947 Bent Hill Drive $ 150.00 New Brighton, MN 55112 20176 4108 MADISON ST Anderson, Andrea F14635 4108 Madison St $ 150.00 Columbia Heights, MN 55421 20178 4420 MONROE ST McClellan, Duncan F14838 1767 18th Ave NW $ 150.00 New Brighton, MN 55112 20185 4641 TAYLOR ST Schavee, David F14644 4 Shadow Lane $ 150.00 North Oaks, MN 55127 20204 3742 3RD ST Schaff, Nelia F14850 1551 Woodside Court $ 150.00 Fridley, MN 55432 20250 976 44 1/2 AVE Lund, James F14456 14035 Hillsboro Court $ 150.00 Savage, MN 55378 20258 1027 43 1/2 AVE Johnson, Cliff F14557 1027 43 1/2 Ave $ 150.00 Columbia Heights, MN 55421 20284 1236 CIRCLE TER BLVD Tohey, Joseph F14619A 544 Summit Street N.E. $ 150.00 Columbia Heights, MN 55421 — — — 48 09/22/2015 12:59 Page 9 List of Rental Lic to Approve by COLUMBIA HEIGHTS City Council 2015 FIRE DEPARTMENT 825 41st Avenue NE � Columbia Heights, MN 55421 � Inspections 763 - 706 -8156 v Fax 763 - 706 -8151 e fireinspections @ci.columbia- heights.mn.us 20299 4655 POLK ST Cooper, Barbara F14693 10923 Sumter Ave S $ 150.00 Bloomington, MN 55438 20331 4442 TYLER PL Buecksler, Caleb F14463 4452 Tyler Place N.E. $ 150.00 Columbia Heights, MN 55421 20387 3726 3RD ST Bella Homes F14549 3712 48th Avenue S $ 150.00 Minneapolis, MN 55407 30007 4417 UNIVERSITY AVE DRS Rental Townhomes, LLC F14711 401 Robert Street N. STE. #150 $ 160.00 St. Paul, MN 55101 30009 4301 3RD ST Columbia Heights Apartments, LLC F14855A 11417 Hastings Street N.E. $ 160.00 Blaine, MN 55449 30011 4255 3RD ST Columbia Heights Apartments, LLC F14855 238 Peninsula Road $ 160.00 Medicine Lake, MN 55441 30018 233 42ND AVE Timberlane Holdings, LLC F14642 21325 Queen Ct NW $ 410.00 Elk River, MN 55330 30030 647 37TH AVE Blahnik, Vance F14751 6652 Pinnacle Dr $ 266.00 Eden Prairie, MN 55346 30033 -NC 3835 TYLER ST Elbrus Management, LLC F14444 6950 France Avenue South #22 $ 150.00 Edina, MN 55435 30034 2200 39TH AVE Hart Lakes Apartments, LLC F14590 5402 Parkdale Dr #200 $ 470.00 St. Louis Park, MN 55416 30038 615 40TH AVE Ukatu, Edward F14615 685 Iona Ln $ 160.00 Saint Paul, MN 55113 30066 3839 HART BLVD Hart Lake Apartments, LLC F14590B 5402 Parkdale Dr #200 $ 950.00 St. Louis Park, MN 55416 49 09/22/2015 12159 Page 10 List of Rental Lic to Approve by COLUMBIA H City Council 2015 FIRE DEFARTMEHT 825 41st Avenue NE o Columbia Heights, MN 55421 - Inspections 763 - 706 -8156 H Fax 763 -706 -8151 m fireinspections @ci.columbia - heights.mn.us 30080 3725 MAIN ST Dunleavy, Mark F14614 5912 Independence Ave N $ 160.00 New Hope, MN 55428 30092 3838 MCKINLEY ST Hart Lakes Apartments, LLC F14590A 5402 Parkdale Dr #200 $ 470.00 St. Louis Park, MN 55416 30104 -NC 4656 POLK ST McGrath, Todd F14584 1730 New Brighton BLVD #185 $ 160.00 Minneapolis, MN 55413 30109 3850 STINSON BLVD Northeast Seniors Housing Corporation F14827 3410 Winnetka Avenue N. Suite A $1070.00 New Hope, MN 55427 30129 4621 UNIVERSITY AVE Dumore Investments, LLC F14740 7601 22nd Street Court North $ 248.00 Oakdale, MN 55128 30147 3925 3RD ST PN18, LLC F14786 3514 14th Avenue S $ 266.00 Minneapolis, MN 55407 30163 98143 1/2 AVE Khan, Shah F14544 12145 7th St N.E. $ 160.00 Blaine, MN 55434 34006 626 40TH AVE Knox Family Real Estate -2, LLC F14797 3801 Leslee Curve $ 150.00 Excelsior, MN 55331 Total # of Licenses: 128 50 09/22/2015 12:59 Page 11 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7F MEETING DATE SEPTEMBER 28, 2015 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Resolution 2015 -69; LELS Labor Agreement — Police Officers DEPARTMENT: Administration CITY MANAGER'S APPROVAL: BY /DATE: Kelli Bourgeois, September 24, 2015 BY /DATE: BACKGROUND: The labor agreement between the City and Law Enforcement Labor Services, Inc. (LELS), representing the Police Officers, terminated on December 31, 2014. Negotiations between the City and Law Enforce Labor Services, Inc. — Police Officers Unit have resulted in a mutually acceptable labor agreement for calendar years 2015 and 2016. The proposed changes are attached in Exhibit A. Attached please find Resolution 2015 -69 which would adopt and establish the changes as negotiated for calendar years 2015 and 2016. RECOMMENDED MOTION(S): Move to waive the reading of the resolution, there being ample copies available to the public. Move to adopt Resolution 2015 -69, regarding the Labor Agreement between the City of Columbia Heights and Law Enforcement Labor Services, Inc. Local No. 311, Police Officers, effective January 1, 2015 — December 31, 2016. ATTACHMENTS: Exhibit A — 2015/16 City of Columbia Heights' Second Mediated Offer for Consideration Resolution 2015 -69 51 LELS Officers 2015 -16 Contract Council Letter Mayor Gary s L. Pcteion CITY OF COLUMBIA HEIGHTS Councilmembers Robert A. Williams 590 40 " Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 BniceNawrocki Visit our websrte at: www.ci.columbia- heiehts.mn.0 Drama Schmitt s John Marzvn, Jr. City Manager Walter R. Fehst 2015/16 LELS —OFFICERS CITY OF COLUMBIA HEIGHTS' SECOND MEDIATED OFFER FOR CONSIDERATION 6/30/2015 1. Article 17 — Insurance: Articles 17.1 and 17.2 amend to read as follows. Article 17.3 remains as currently written. 17.1 The EMPLOYER will contribute up to a maximum of eight hundred and sixty -five dollars ($865) per month per (permanent and probationary full -time) employee for group health and group dental, including dependent coverage, and life insurance for calendar years 2015 and 2016. Long term disability insurance will not be offered and /or provided. 17.2 Effective January 1, 2016 the EMPLOYER will contribute thirty dollars ($30) per month per (permanent and probationary full -time) employee into a city designated health savings account for all employees enrolled in an IRS qualified high deductible health plan. 2. Article 21— Longevity: Effective 1 -1 -15 Effective 1 -1 -16 After four (4) years of continuous employment ................... $98.70 $123.19 After eight (8) years of continuous employment ................. $164.51 $246.38 After twelve (12) years of continuous employment............ $230.30 $369.57 After sixteen (16) years of continuous employment........... $296.10 $492.76 3. APPENDIX A — Wages: Increase all wage classifications by 2.25% in 2015. Increase all wage classifications by 2.5% in 2016. Amend Wage Scale as follows: After 36 months of continuous employment ..........................Top Patrol Rate Start................................................................... ............................68 % of Top Patrol Rate After 6 Months ................................................. ............................75% of Top Patrol Rate After 1 Year ....................................................... ............................85% of Top Patrol Rate After 2 Years ...................................................... ............................93% of Top Patrol Rate After3 Years ....................... ............................... ............................Top Patrol Rate Continued on Next Page Page 1 of 2 52 4. Memorandum of Understanding regarding Shift Bidding /Preference as follows: The City of Columbia Heights and Law Enforcement Labor Services, Inc. (Local No. 311) agree that effective January 1, 2016, the term Shift as referenced in Section 9.5 of Article IX, regarding shift assignment preference, is defined only as hours of the day worked. Currently the shifts are day, mid- day, and night, however management reserves the right to change these shift classifications at any time. A shift assignment does not include which days to be worked, which team to be worked on, or which supervisor to be worked for. This Memorandum of Understanding does not sunset. Continued on Next Page Page 2 of 2 53 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF COLUMBIA HEIGHTS AND LAW ENFORCEMENT LABOR SERVICES, INC. LOCAL NO. 311 POLICE OFFICERS The City of Columbia Heights and Law Enforcement Labor Services, Inc. (Local No. 311) agree that effective January 1, 2016, the term Shift as referenced in Section 9.5 of Article IX, regarding shift assignment preference, is defined only as hours of the day worked. Currently the shifts are day, mid -day, and night, however management reserves the right to change these shift classifications at any time. A shift assignment does not include which days to be worked, which team to be worked on, or which supervisor to be worked for. This Memorandum of Understanding does not sunset. For Law Enforcement Labor Services, Inc. For the City of Columbia Heights Local No. 311 Dennis Kiesow, Business Agent Danielle Pregler, Union Steward Erik Hanson, Union Steward Dated this day of September, 2015 Walter R. Fehst, City Manager Dated this day of September, 2015 54 RESOLUTION NO. 2015 -69 A resolution of the City Council for the City of Columbia Heights, Minnesota, approving a collective bargaining agreement and memorandum of understanding between the City of Columbia Heights and Law Enforcement Labor Services, Inc. Local No. 311— Police Officers Whereas, negotiations have proceeded between Law Enforcement Labor Services, Inc. (LELS), Local No. 311, representing Police Officers of the City, and members of the City's negotiation team; and Whereas, said negotiations have resulted in a mutually acceptable collective bargaining agreement for calendar years 2015 and 2016, and a memorandum of understanding that does not expire; and Whereas, changes to the current agreement and the memorandum of understanding are hereby attached as Exhibit A, and a copy of said collective bargaining agreement and memorandum of understanding is available for inspection at the Office of the City Manager and is made a part hereof by reference. Now therefore, be it resolved that the collective bargaining agreement as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 2015 and 2016 for LELS, Local No. 311 — Police Officers, bargaining unit employees of the City; and Be it further resolved that the Mayor and City Manager are hereby authorized to execute this collective bargaining agreement and memorandum of understanding. Passed this day of 12015 Offered by: Seconded by: Roll Call: Gary L. Peterson, Mayor Attest: Katie Bruno, City Clerk /Council Secretary LELS Officers 2015 -16 Contract Resolution 55 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7G MEETING DATE SEPTEMBER 28, 2015 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Approve Gambling Permit, Immaculate Conception Church, Bingo events 11 -15 -15 and 3 -20 -16 DEPARTMENT: Police CITY MANAGER'S APPROVAL: BY /DATE: Scott Nadeau /09 -24 -215 BY /DATE: BACKGROUND: Immaculate Conception Church, 4030 Jackson Street NE, has submitted two requests for gambling permits for bingo and raffle events on November 15, 2015 and March 20, 2016. STAFF RECOMMENDATION: Since the organization satisfies the City Council resolution regarding one -time charitable gambling and has paid the $25 permit fee, the following action is recommended. RECOMMENDED MOTION(S): MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate Conception Church to conduct bingo and a raffle at their events being held November 15, 2015 and March 20, 2016 at 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty -day notice to the local governing body. ATTACHMENTS: Gambling permit applications Nov 15, 2015 March 20, 2016 Letter from Archdiocese 56 MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt permit 5/15 Page 1 of 2 An exempt permit may be issued to a nonprofit Application Fee (non - refundable) organization that: Applications are processed in the order received. If the application conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150. year, If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651 -539 -1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION Organization Church of the Immaculate Conception Previous Gambling X- 01151 -15 -019 Name: p Permit Number: Minnesota Tax ID Federal Employer ID 41- 07073859 Number, if any: Number (FEIN), if any: Mailing Address: 4030 Jackson St. NE City: Columbia Heights State: MN Zip; 55421 County: Anoka Name of Chief Executive Officer (CEO): John J. Mitchell Daytime Phone: 763- 788 -9062 Email: )mitchell @immac- church.org NONPROFIT STATUS Type of Nonprofit Organization (check one): Fraternal EJ Religious Veterans Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) ❑ A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651- 296 -2803, or toll free 1- 877 -551 -6767 IRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1- 877 - 829 -5500. ❑ IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): Church of the Immaculate Conception Address (do not use P.O. box): 4030 Jackson St NE City or Township: Columbia Heights Zip: 55421 County: Anoka Date(s) of activity (for raffles, indicate the date of the drawing): November 15, 2015 Raffles drawings same date Check each type of gambling activity that your organization will conduct: aBingo* ❑ Paddlewheels* ❑ Pull -Tabs* F—]Tipboards* Raffle (total value of raffle prizes awarded for the calendar year: $3,770.00 ) * Gambling equipment for bingo paper, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn- gov /gcb and clic{��n Distributors under List of Licensees, or call 651 - 539 -1900, LG220 Application for Exempt Permit 5/15 Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township The application is acknowledged with no waiting period, The application is acknowledged with no waiting period. The application is acknowledged with a 30 -day waiting The application is acknowledged with a 30 -day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after (60 days for a 1st class city). 30 days. The application is denied. The application is denied. Print City Name: Print County Name: Signature of City Personnel: Signature of County Personnel: Title: Date: Title: Date: information, the Board may not be able to TOWNSHIP (if required by the county) which law or legal order authorizes a new use or On behalf of the township, I acknowledge that the organization address which will remain public. Private data is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or as a consequence, may refuse to issue a permit, The city or county must sign before given; and anyone with your written consent. If your organization supplies the information submitting application to the deny an application, per Minn. Statutes, section 349.213.) access to the information; Minnesota's Depart- Gambling Control Board. This form will be made available in alternative format (i.e. large print, braille) upon request. 58 Print Township Name: Signature of Township Officer: Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the event date. ` Chief Executive Officer's Signature: ,�iC_.� Date: (Si Eure must be CEO's signature; designee may not sign) Print Name: John J. Mitchell REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mail application with: • all gambling conducted on two or more consecutive days, or a copy of your proof of nonprofit status, and • all gambling conducted on one day. application fee (non - refundable). If the application is Only one application is required if one or more raffle drawings are postmarked or received 30 days or more before the event, conducted on the same day. the application fee is $100; otherwise the fee is $150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota, gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B, Suite 300 South and return the financial report form to the Gambling Control Roseville, MN 55113 Board. Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3 -1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651 - 539 -1900. Data privacy notice: The information requested application. Your organization's name and ment of Public Safety; Attorney General; on this form (and any attachments) will be used address will be public information when received Commissioners of Administration, Minnesota by the Gambling Control Board (Board) to by the Board. All other information provided will Management & Budget, and Revenue; Legislative determine your organization's qualifications to be private data about your organization until the Auditor, national and international gambling be involved in lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies; anyone pursuant to court Minnesota. Your organization has the right to the permit, all information provided will become order; other individuals and agencies specifically refuse to supply the information; however, if public. If the Board does not issue a permit, all authorized by state or federal law to have access your organization refuses to supply this information provided remains private, with the to the information; individuals and agencies for information, the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was as a consequence, may refuse to issue a permit, about your organization are available to Board given; and anyone with your written consent. If your organization supplies the information members, Board staff whose work requires requested, the Board will be able to process the access to the information; Minnesota's Depart- This form will be made available in alternative format (i.e. large print, braille) upon request. 58 MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit 5/15 Page 1 of 2 An exempt permit may be issued to a nonprofit Application Fee (non - refundable) organization that: Applications are processed in the order received. If the application conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150. year. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651- 539 -1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION Organization Previous Gambling Name: Church of the Immaculate Conception Permit Number: X- 01151 -15 -019 Minnesota Tax ID Federal Employer ID Number, if any: 41- 07073859 Number (FEIN), if any: Mailing Address: 4030 Jackson St. NE City: Columbia Heights State: MN Zip; 55421 County: Anoka Name of Chief Executive Officer (CEO): John J. Mitchell Daytime Phone: 763- 788 -9062 Email: )mitchell @immac- church.org NONPROFIT STATUS Type of Nonprofit Organization (check one): = Fraternal 5E] Religious Veterans Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) ❑ A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651- 296 -2803, or toll free 1- 877 -551 -6767 F,_/1 IRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1- 877 - 829 -5500. ❑ IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): Church of the Immaculate Conception Address (do not use P.O, box): 4030 Jackson St NE City or Township: Columbia Heights Zip: 55421 County: Anoka Date(s) of activity (for raffles, indicate the date of the drawing): March 20, 2016 Raffles drawings same date Check each type of gambling activity that your organization will conduct: Bingo* 1-1 Paddlewheels* ❑ Pull -Tabs* ❑ Tipboards* Raffle (total value of raffle prizes awarded for the calendar year: $4,000.00 ) * Gambling equipment for bingo paper, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov /gcb and click on Distributors under List of Licensees, or call 651 -539 -1900. LG220 Application for Exempt Permit 5/15 Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township The application is acknowledged with no waiting period. The application is acknowledged with no waiting period. The application is acknowledged with a 30 -day waiting The application is acknowledged with a 30 -day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after (60 days for a 1st class city). 30 days. The application is denied. The application is denied. Print City Name: Print County Name: Signature of City Personnel: Signature of County Personnel: Title: Date: Title: Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or The city or county must sign before deny an application, per Minn. Statutes, section 349.213.) submitting application to the Gambling Control Board. Print Township Name: Signature of Township Officer: Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the event date. �� Chief Executive Officer's Signature: <' Date: o Z//S- (S. ure must be CEO's signature; designee may not sign) Print Name: John J. Mitchell REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mail application with: • all gambling conducted on two or more consecutive days, or a copy of your proof of nonprofit status, and • all gambling conducted on one day. application fee (non - refundable). If the application is Only one application is required if one or more raffle drawings are postmarked or received 30 days or more before the event, conducted on the same day. the application fee is $100; otherwise the fee is $150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B, Suite 300 South and return the financial report form to the Gambling Control Roseville, MN 55113 Board. Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3 -1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651 -539 -1900. Data privacy notice: The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the information; however, if your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit, If your organization supplies the information requested, the Board will be able to process the application. Your organization's name and address will be public information when received by the Board. All other information provided will be private data about your organization until the Board issues the permit. When the Board issues the permit, all information provided will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to Board members, Board staff whose work requires access to the information; Minnesota's Depart- ment of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and International gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent. This form will be made available in alternative format (i.e. large print, braille) upon request. ® o `Jesus Christ is the same j,esterday, today and forever." Hea -13.8 Archdiocese of Saint Paul and. Minneapolis October 20, 2009 Reverend Thomas Kunnel, TOR Church of the Immaculate Conception 4030 Jackson Street NE Columbia Heights, MN 55421 -2929 Dear Father Kunnel: The Church of the Immaculate Conception of Columbia Heights, a Minnesota religious parish corporation, is a. tax exempt organization under the provisions of Section 501(c)(3) of the Internal Revenue Code by reason of a Group Ruling issued to the United States Conference of Catholic Bishops by the Internal Revenue Service on July 28, 2009, which is the latest annual update in a series that began with the original determination of March 25, 1946. A copy of the 2009 Group Ruling is enclosed. The Group Exemption Number is 0928. The Group Ruling provides -that any organizations listed in the Official Catholic Directory for 2009 as being an agency, instrumentality and educational, charitable and religious institutions operated, supervised or controlled by or in connection with the Roman Catholic Church in the United States, are tax exempt. The Church of the Immaculate Conception of Columbia Heights is listed in the Official Catholic Directory fof 2009. A copy of the page from the directory showing that listing is enclosed. If you have any questions about the tax exempt status, please contact me. Thank you. Enclosures enzi�nmef Civil airs N Internal Revenu-: Service P. D. Box 2508 Cinciinnatt, Ctf 45201 Date: JUL 2$,2009 United States Conference of Cafho5c Bishops 6211 e Street, UE Washington, I} C. 20017-1194 Dear Sir or Madarw Department of. the Treasury Person to Contact: Roger Meyer Tog Free Telephone number: 877-829-SSW Employer Identification Number: 5"196617 Group Exemption Number. 0928 In a ruling dated March 25, 1946, we held that the agencies and Instrurneritafibies and all oducatfonaC, charitaNe and religious institutions operated, supervised, or controlled by or In connection with the Roman Catholic Church In the United States, Its territories or possessions appearing In The Offfd of Cefhollc Dingctoty 1946, are entitled to exemption from Federal lrH;(xne tax under the provls� of section 101 (6) of the Internal Revenue Code of 1939, which corresponds to section 501(6)(3) of the 1986 Code. This ruling has been updated anndalhr to cover rite organizations added 4D or deletedi from the Dfrtctory. The Otlicfal Catholfc Dfrectoryfor 2003 shows the names and adriresses of al} agencies and tnstruMrztalities and all educational, charitable, and rel'hgious fnstituffons operated by the Roman. Catf'rorro Church in the United States, its ferriloties and possessions In exfstenc o at the thus the Dlrecbwy was published. ft Is understood that each of 8iese is a neon - profit organization, that no part of ft net earnings tf sereof inures to the bartefrf of any individual, that no substantial part of their activities is for proration of legislation, and that none are private foundations under seen 509(a) of the Code. Based on all information submitted, we conclude chat the- agancies and frwtrumentaltiies and educational, dmrftabte, and re=ligious institutions operated, supervised, or controlled by or In connection lentil the Roman Gathollc Church in the United States, Its territories: orpossessiorts appearing in The Of>7pat Catleoflc Dlrectory for 2009 are exempt from Federal irmcne tax under section 501(c)(3) of the Code. Donors may deduct contributions to ff-wagencies, instrumerhialfiies arxi fnstihrilons referred to above, as MAW by section 170 of f).-- Cade. Begr6sts, legacies% devises, transfers, or gifts to 1f>em or for their ase are de&ctlbie for Federal estate and gift tax pins if they meet the app9mb4a provisions of sections 2t5, 2106, and 2522 of the Code. Oegfnning January 1, 1984, unless specilimily excepted, you and your subordinates must pay tax under the Federal Insurance Contrnbutions Act (RCA) for each emp"Fee who is paid $100 or more In a calendar year, as fndexed for inflation. You and your subordinates are not rm* for the fax under the Federal Urtarrtployment Tax Act (FUTA). 62 The conditions conCemin-9 the retention of your group exemption as set -forth In our previous determination letter dated August 17, 1983, remain in lull farce and effect. SIncerety, Cindy W Manager, Exempt Organizations Detem lhations I 63 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT AGENDA ITEM NO. 7H MEETING DATE SEPTEMBER 28, 2015 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: LICENSE AGENDA DEPARTMENT: Community Development CITY MANAGER'S APPROVAL: BY /Date: September 23, 2015 BY /Date: BACKGROUND /ANALYSIS Attached is the business license agenda for the September 28, 2015 Council meeting. This agenda consists of applications for 2015 Contractor Licenses, and a Peddler License. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for September 28, 2015 as presented. 64 sept 28, 2015 lic agenda City of Columbia Heights - Council Letter TO CITY COUNCIL September 28, 2015 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2015 BLDG Peters Plumbing 20455 Manor Rd, Excelsior *Joel Smith Htg 13915 Lincoln St NE, Ham Lake Lehrer Chimney & Masonry 4029 Chowen Ave S, Mpls *LeRoy Signs 6325 Welcome Ave N, Brooklyn Pk *Wruck Excavating 15096102 nd St SE, Becker *TJK Plumbing 13570 Grove Dr, Maple Grove *Columbus Ext 18529 Highway 65, E. Bethel Air Rite Htg 6935 146th St, Apple Valley Metro Fireplace 323 238th St, Osceola, WI *Kasper Plumbing 1735 Wood Duck Ln, Owatonna PEDDLER/SOLICITOR LICENSE $60 $60 $60 $60 $60 $60 $60 $60 $60 ** $60 ** *Joel Mona/Bob's Const. 4006 Hwy 14E, Rochester $100 65 Page 2 w 2 Q 00 D J O H O H U z W H LI r) W U z Z LL O N O N O E N O (n LL O z H W W J_ U z D O U H O U) W z _z 75 LL O w Q U) Q Y O z Q LL O H z D O U w 2 _Q 00 J 0 LL O } U U -O O O L � U � O> O C E N E O U O L m L fn O E U (6 O -D C m CO O � 3 W N _ > Q N m U m � J L) O U 0 LL U O U ~ Q) U � m 00 :3 00 m U) q O) f6 U) � � O N O CA N_ m 60- U O O +� m � C � m N +� O CO E m m O O N U) _r_ _0 c c _ � O m 3 0 a) L m U r C m E C6 to X O 0) a) V O C m N > N N c O U �: � O O L U E c N >, O -0 c E a� O L 2 o 8 mw - k* + * «* H U -k x� + o � � 9 U + H + + W r r a N + + U) > a r a 0 O U >+ U I � � Ga U) 14 + H O 0 o C) a H Ln <v + U >,o(n + + E1aa u) U + o + r -H o z oD + H rl H a �4 s4 �4 �4 u u �4 �4 + H U 'r + 0000+ U N z z NU) N + + z m ¢ U) z z z z x o � U) U (n O rl + H H x zzzz+ LO 0>1 U S4 N + + \ N + co .0 �v U + W W W W+ N �-: a + + 01 N )4 * aaaa+ O a 14 11 + v m F, il ao s4 w� 0 + + + G 44 + + G O U) .040 W (n + 4J O n F .. rA N H O U) O + + Ei 4-) U) • • • ' • • • • U a) • • U >( (n + M '0 H U) �I 4j 14 N 44 0 + + U 04 a O 14 N N • 11 +J N \ H +J (D z H + N a) •• 0 N J-) V(D L4 N J-) a N U C z U )n rl a U) U N 'O C C O Q (0 x U �l r, < zH + W z +j0Ww Q w s4(0W 9C) + m 1-1 0< fo U w +Jwa 'Z., N + i (d H Q rl H z 4J • N U) S-I N 70 N U) H \ + -K 4-) r� U) w N ei N U S4 U (0 N U) Q) 'O Q) 44 d + S4 O Q .k U r' F' %^ N 0 -H S ,C (6 S4 1) H a N + + 0 '11 a 70 U P i-i f-i U -r) 0 U U N (0 r-i to O U) \ + + Q J-) U rl G) ::j �5 �l 0 0 �- P �J H 0 U a) h U m + + N Q, z�:j .c 0 0 0 .(Il i) 4) C (6 0 N H G S4 �5 < 0 + + + + + + O; (D H G-i U U) rj h U a > H a M > Zi U H U Q4 m� H x H W x w H FC, m a a r aN O Ur 0 Ga 5 O I a 0 H a' H LO u 1 U 0 z H H U) H a �a }1 H 0 U Vz O xU x� U H O) O U\ OD N m 0 W M E1 .. 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M t- H H O W N M m l0 m O Q' M LO H O O I- O ri ' 4 H H w I O O �4 W d' OJ ui l0 d' d' 0l l0 � HO r w OD l0 f� N M O O co O Oi W O W O U) dl H 0) (+") d' w O IH I- H co N N N N H O OJ O d• I a a U) ,D d' f- N )` C` w Ln O N N C` 0) Q) f- H d' .7- r' •ri P7 LO R' l0 In N w O C` I- r x U) m r CJ H p U) O O H H H U HwK� w w am k Q I Q H H U I Z FC H a > a >+ U V) H N 1 zrc az r4m H z z�mU U I O Z 0 W 1 Q H H 0 M I I I 1 h Z a I xaw wx i I a a a q U H 1 w cnaa�a n < I U HwK� w w am I I Z FC H a > a >+ U V) H I 1 zrc az r4m H z z�mU I O Z 0 W 1 Q H H 0 I HW O£ l a a H zHC7h I H I H H a W H H H H W U) O I z a >�Z I H U W E, >H ••a I Q W r I a H 0✓ W >i n 0 z w a I 0 H •• I El aP 1414x0 H a4 U U) o z I cn O a a W Q H H Q a p z< z z Q I U > U) 0 I H Oxx >aaazw U)< OW W I �H Q H I UHHaaHHf= w OUt�F,<nu HH Q I (7 x r1H a maaaaaD u) z m z 1 z z < H 14 1 r. <X 9 W a rJ H£ a H< a I H r H a l a �W9ZHHHHaaU)z 0Z yQaFCaa W I x PQ Urn a U I W H a W H H HW W ^aaWEl40UHQ a W I U Z H co < III Ha404N04 3w00PZHwv)Z 4 w a rJ 0 U W I WQHH44 <9<< WHH<WazHOZ ra U x a a Q 1 0WU)44UUUU 47 5: UMH44UH Q,' Wa z I U rC H\ w a a N O Q I x x 1 x U) \ Z Z I H d' N O H N Ln O O rH N m QT m H H in O Lo m i, E�H z 1 z H 00 H�T l0 11 H N 0 0 0 O O O il) O O N [- O OJ 0 O 0 44 44 I a H N N N N ' Q' d' dT l0 l0 l0 l0 to l0 h C` r w w N H C I m M 0 CH COLUMBIA HEIGHTS AGENDA SECTION PUBLIC HEARINGS ITEM NO. 8A MEETING DATE SEPTEMBER 28, 2015 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Adopt Resolution For Abatement DEPARTMENT: Fire CITY MANAGER'S APPROVAL: BY /DATE: Gary Gorman BY /DATE: STAFF RECOMMENDATION: Declaration of a nuisance and abatement of violations within the City of Columbia Heights is requested regarding the property at: 2015 -63 — 4321 University Avenue NE for failure to meet the requirements of the Residential Maintenance Code. RECOMMENDED MOTION(S): Move to close the public hearing and to waive the reading of Resolution Number 2015 -63, there being ample copies available to the public. Move to adopt Resolution Number 2015 -63, being resolution of the City Council of the City of Columbia Heights declaring the properties listed a nuisance and approving the abatement of violations from the properties pursuant to City Code section 8.206. ATTACHMENTS: Council Resolution for Declaration of Nuisance 2015 -63 74 RESOLUTION NO. 2015- 63 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Elizabeth Mekonnen (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 4321 University Avenue N.E., Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on July 22, 2015. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on July 13, 2015, an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 2. That on August 20, 2015, inspectors re- inspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on September 16, 2015, inspectors re- inspected the property and found that violations remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall clean out gutters. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 4321 University Avenue N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. 75 City of Columbia Heights - Council Resolution ORDER OF COUNCIL Page 2 1. The property located at 4321 University Avenue N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of , 2015 Offered by: Seconded by: Roll Call: Gary L. Peterson, Mayor Attest: Katie Bruno, City Clerk /Council Secretary W CH COLUMBIA HEIGHTS AGENDA SECTION PUBLIC HEARINGS ITEM NO. 8B MEETING DATE SEPTEMBER 28, 2015 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Adopt Resolution for Revocation DEPARTMENT: Fire CITY MANAGER'S APPROVAL: BY /DATE: Gary Gorman BY /DATE: STAFF RECOMMENDATION: Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against the rental property at: 2015 -67 – 3913 Arthur Street NE for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION(S): Move to close the public hearing and to waive the reading of Resolution Number 2015 -67, being ample copies available to the public. Move to adopt Resolution Number 2015 -67, being Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. ATTACHMENT: 2015 -67— Council Resolution — Rental Violations NOT Corrected -3913 Arthur Street NE 77 RESOLUTION NO. 2015 -67 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Walter Sentyrz, Jr. (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 3913 Arthur Street N.E. Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on August 27, 2015 of a public hearing to be held on September 28, 2015. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on July 23, 2015, inspectors for the City of Columbia Heights, inspected the property described above and noted violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on August 25, 2015, inspectors for the City of Columbia Heights performed a re- inspection and noted that violations remained uncorrected. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3. That on September 15, 2015, inspectors for the City of Columbia Heights checked records for this property and noted that the violations remained uncorrected 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Property Maintenance Code were found to exist, to -wit: a. Shall scrape and paint garage 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F14449 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. 78 City of Columbia Heights - Council Resolution Passed this day of 12015 Offered by: Seconded by: Roll Call: Gary L. Peterson, Mayor Attest: Katie Bruno, City Clerk /Council Secretary 79 Page 2