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HomeMy WebLinkAboutOperational Report for Renee Dougherty City of Columbia Heights | [z,©©ä th 820 40 Ave NE Ph: 763-706-3690 -706-3691 www.columbiaheightsmn.gov Board of Trustees Patricia Sowada Chair Nancy Hoium Vice-Chair Catherine Vesley Secretary CITY OF COLUMBIA HEIGHTS Steve Smith TO:Barbara L. Tantanella Columbia Heights Public Library Board of Trustees Member at Large FROM: Renee Dougherty, Library Director Gary Peterson SUBJECT:Council Liaison August 2015 Operational Report Renee Dougherty DATE: August 31, 2015 Library Director I. BUILDING MAINTENANCE AND EQUIPMENT A. NSI Horwitz inspected the heating, ventilation, and air conditioning systems and replaced filters on 8/4. NSI returned later in the month to replace a faulty conductor switch on one of the air conditioning units thereby restoring cooling to the east side of the building. B. Orkin performed a regular inspection and applied necessary pest treatment on 8/6. C. Aid Electric replaced ballasts in fluorescent ceiling fixtures in the Adult Reading Room on 8/10. D. The toilet in the unisex, accessible bathroom on the lower-level was repaired again on 8/12. E. Altra Blind Cleaning removed all of the metal window blinds for offsite cleaning and repair and returned them on 8/14. F. Fidelity Building Services buffed the hard flooring in the lower level on 8/21. G. The exterior windows were washed on 8/25. II. TECHNOLOGY A. Information Services staff installed necessary updates to Adobe Reader software and adjusted the firewall settings so that patrons could regain access to PDF content from the electronic databases on the library website. III. COLLECTION A.Print books were ordered weekly. Adult selections were made from the April 15th and May 1st issues of Booklist, Library Journal and Kirkus Reviews. Adult hardcover fiction with September publication dates and popular paperbacks were also ordered. from the March issues of Booklist, Kirkus Reviews and School Library Journal. Replacements and additional copies ordered. Books on CD for children and adults, music CDs, and DVDs were ordered. B.Weeding of adult paperback westerns, music CDs and teen fiction continued. Weeding of adult non-fiction in sections 134-155 was completed. Weekly reports of Columbia Heights orphan copies were reviewed and items were weeded based on condition and estimated future use. IV. PROGRAMS A. The Teen Advisory Board met on 8/3. B. A R.E.A.D Dog (Reading Education Assistance Dogs) and her handler visited on 8/3 to practice reading with children. C. A Senior Surf computer class for older adults was offered on 8/5. D. The Library Board met on 8/5. E. A Volunteer Recognition event was held on 8/10 and teen and adult volunteers also recognized before the Mayor and City Council at the regular meeting. F. Four Make and Take craft sessions for children were offered. G. Maynard. H. The Adult Non-Fiction Book Club met on 8/21. I. One-on-one mentoring for adults learning to read was offered through the Buddy Up and Read program. J. Materials were selected and delivered to At-Home patrons. K. Adult volunteers served the Library by delivering materials to at-home patrons and preparing and staffing the book sale. L. The 2015 Summer Reading Program concluded on 8/28. Final registrations totaled 492 children and 229 teens. V. STAFF A. announced her resignation effective 9/2. B. A posting for the position was published on 8/3 with applications accepted through 8/24. Sixteen applications were received. Kelli Bourgeois and I reviewed and scored them on 8/25; the nine highest scoring applicants were invited to interview for the position. C. Library staff participated in the City Employee Summer Picnic at Sullivan Park on 8/5. D. I met with all part-time Library Pages on 8/18 to establish the winter work schedule. E. Winne Coyne and I met on 8/19 for her six-month performance evaluation as Library Clerk. F. Bethany met new teachers at ISD 13 on 8/24 and at the Immaculate Conception School on 8/31. She promoted library services available for educators and students. VI. FOUNDATION A. The Library Foundation met on 8/5. The Foundation continued to plan for the Spaghetti Dinner fundraiser on September 23. They reviewed a proposal from HGA to plan a donor recognition area in the new library. VII. GRANTS A. On 8/17 I met with ECFE leaders in the Columbia Heights, Fridley, and Spring Lake Park School Districts and Anoka County Library staff to plan for the grant from the Anoka County Children and Family Council to serve new English language learners and their families in the three communities. VIII. MISC A. I attended the Council Work Session on 8/3 when bids for the library construction package were reviewed along with an interim project budget report. B. With the help of the Friends of the Library, the 8/13-15. Approximately $733 in sales were generated during this period. Proceeds from sale of retired books are part of the budgeted revenue stream for the library. C. I met with the Community Development Director, Finance Director and the City Manager on 8/19 to draft guidelines for accepting gifts and donations for the new Library. D. I attended the Anoka County Library Management Team meeting on 8/20. E. I met with the Community Development Director, Public Works Director and City Manager on 8/26 to plan the Groundbreaking event planned for September. F. I met with the Anoka County Library Public Services Team on 8/26. G. I meet with Kevin Hansen and Jane Dedering of HGA on 8/28 to begin planning for the furniture and equipment in the new library. IX. CIRCULATION July 2014July 2015 Physical items 11,949 9,861 E-books 445 464 E-audio 253 224 12,647 10,549 Total Circulation X. GATE COUNT AND MEETING ROOM USE July 2014July 2015 Gate count 11,68110,353 Library Programs 38 39 Room Use 13 24 XI. COMPUTER/INTERNET USE July 2014July 2015 Patron Use: 1,664 1,354 Computer Use: 2,687 2,259 Minutes Used: 67,064 57,261 Internet Access: 2,789 2,697 Word: 96 174 PowerPoint: 4 9 Excel: 17 17 Calculator: 14 9 USB: 56 72 Catalog/Databases: N/A 396 XII. UNIQUE MANAGEMENT COLLECTION ACCOUNTS July 2014July 2015 Accounts Submitted 417 492 Dollars Submitted $78,705.78 $95,323.44 Dollars Received $4,880.00 $5,889.51 Materials Returned $14,593.64 $19,318.36