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Home My WebLink AboutContract No. 2015-2664r y 2015 -2664 cafewssure WHAT SAFEASSURE WILL DO FOR THE CITY OF COLUMBIA HEIGHTS ADMINISTRATION INFORMATION PACKET /PROPOSAL September 2015 Start Page I 1 COMPARE CONTRACTS -SafeAssure will review all of your current safety related programs, make recommendations /suggestions and update programs as needed to comply with "all current" OSHA regulations and statutes. SafeAssure will write any required OSHA safety policies that are not currently (if any) in place. -Develop annual safety goals along with the Safety Committee. We will utilize the AWAIR format to accomplish this important element. -Provide on -line safety training and complete documentation of individual employee training on AWAIR, Employee Right To Know -MSDS (includes PPE), Blood borne Pathogens (includes PPE), Ergonomics and Emergency Action Plan, for employees elected by management to do on -line training. -Complete OSHA audits of facilities (buildings), record OSHA deficiencies, make corrective recommendations. Audits will include pictures of the deficiency noted. -Meet with and be an advisor to the Safety Committee, review OSHA guidelines, recommendations etc. -Provide answers to all and any OSHA question submitted by department supervisors (or other persons as allowed by management). Call us on the SafeAssure toll free number 1 -800- 920 -SAFE. -SafeAssure will assist in the event of a serious employee injury or death, and a SafeAssure employee will walk with you through an OSHA inspection. SafeAssure will be with you all the way through the inspection process, including a presence at the OSHA closing conference. -All SafeAssure employees that conduct classroom training are individually trained by SafeAssure management on the subject matter they present prior to entering a classroom training situation. SafeAssure training management continually review OSHA regulations and statutes and confer with OSHA representatives on any revised or new regulation(s) or statute (s). Employee safety often times will involve A.N.S.I. and /or D.O.T. compliance regulations. SafeAssure management is continually researching and maintaining current laws that apply. -We provide an "ALERT" system rather than a Newsletter. This system allows SafeAssure to quickly inform clients of a safety situation /danger or other information that is pertinent to the safety of employees and should be received in a timely manner. -SafeAssure will provide the outside "Audit" and "Recommendation" paper work that is required when completing a "OSHA Safety Grant" request. -Mediums utilized by SafeAssure include, on -line training which includes videos and the clients Specific OSHA safety programs, on -site training with power point, workbooks, videos and employee participation topical games. „ %l Sa�ega,Qcczc �d�sah�a yc „ Page 12 Sri -As— - — CL ASAe The SafeAssure Advantage o0n -line Training Benefits Which Includes: (AWAIR,Emolovee Right toKnow, Emergency Action Plan, Bloodborne Pathogens, Ergonomics, AED (Defibrillator) Video Training -We Show > our AED Instruction Video) • Avoid on -site training scheduling conflicts • More efficient— Employees view when they have time and in smaller increments • 100% attendance achievable (meeting OSHA requirements) • Tested on knowledge of subject • Employee training progress reports available to Supervisor • "First Day" New Employee Training oSite Specific Employee Training -Hands On, Games, Audits oSimulated OSHA Inspection of All Buildings and Worksites (Written Report & Recommendations) oSite Specific Written Programs /Policies (Guaranteed - Annually Reviewed & Replaced) oSafeAssure Assistance When OSHA Visits Your Entity oSafety Committee Assistance /Attendance oWorkplace Hazard Analysis /Assessments o MSDS On -line Services —Site Specific o Fastenal -15% Discount on all Products oAssistance With All Your OSHA Needs Call Us With Your OSHA Questions and /or Concerns 1- 900 - 920 -S A FF, ACCREOREO BUSINESS Page 13 W OSHA StandardslStatut+es for each topic listed below: _4 -%-%- AL REQ'C"IREMr -N'ic' OPTICF.'+AL PFIGR=, 'ETHER REC,{}L1IMF -NDED a —ELNE rti-r r� z�-�rr far.F °TtiPI[: �'T L iG TR ALL PERSONNEL ■ Colt 5trrss'Heat stress, r .best *a t A A_I_R_ C omstrartka.'5afery ■ Cbemdcsd Hrpenr (Lab Safety} F Bloodborne ParhoZrms + Dtfr=ivt Drisig ■ Fmergrmcy Rrspaase ■ Emegemct fiction Plane Elecrrir21 Sxfi4T L.R.T. jSprri5r C'b,edirgL?} ■ Employer Right To Know Escxrsld*nz Fire SgfrtT $ Fill pyotecdan ■ CYrouvds- KerPdAg • Ergoaoomicsv�P!raper Lifranj OSHA Rtcurd:'ItierpiD.g ■ Herd *us 5pilh amid Pas.ters ■ HaiardoD Emer;ies liz2L-= FOR AFFECTED , Si fecy Committers . Heeleh 5ersi,rrs PERSCkh -N -EL Slip:. rriips -"Tarts ■ In ustriaL HTgieme + Traffic 5.3daerr ■ IndnstriaLSgfrry • Confimeol Spaces Workplace Vklence ■ LgbDratary SafrtY • Egrdhmoriag Egmipm.eat r Lead • Fire ExtingDisbtrs %$tT. f, 'ir ' r4 �"_ ■ 3.ig,rbive �bnps F t Fori#ifc Hearing C-omseerrgti*m � r4CLr1711E_ . �►1ild. Idemtit5,rgti;rm; �Rartmess t Locknnt r Tag 0'Dt I�A D2PK v4O OA FM ` OIFIH Lab Prrs"oma].Trotexlirt Equip- LET ' MOM r.� l EKED; .PLEISE =z-s M n � �ffire �gfer� Process Sgfrty t aCbsiasaw,Trtt Trimming Safety • Scaffnlds • RtypiratarrProte,ction rl LL. ��- �1rrn F silks • Tremckini i Exc2r2daa. f£'U0M=.r'0.rZ.� ,r I: � t ■ Trre Triasmivg t cramdsiCbalast'SUMLp I 1TLIRaNGi • JD :Hazarrd AnalFsis ■ "SPECIFIC:" Cbemical Tramiag VEMFIC lF_X_#7S X-EE •S. SHORT i n be developed to enhance en ploye�e safety aware - ■ Abrgsivr Blastiagi 11keth r Hama 5Kafe•iT i Strnrtarsd Sled Erertioa ■ Accident Innstiggti;n H*msairreping a Taml<s :i,eri.g].Lifts Knife SAMT + Volres ■ Hash Safety • Ladder a V mtil9ti.*n. • Backhors • Lead r Wallriag A'L oiidmg Swf2ces ■ Bituminoas Work Lifting f Welding & Cutting C4D=presst d Gas • 11arbi ne Gn rding, ■ presstd�kir t Ocrap9ti*m27•D.is+ra:rs SHORT SUMC:T'MADM G ■ C ans,trartion. Egaipmsemt f Pourer Pr -zez CAN HE DEVELOPED TO FI[ Flammable Materials t Power Tools EVTO'4 OL- R.HI.SY 'SCE EDULES_ ■ Generstors • stas ■ +Griadiaf W beeL t SlrM)Hightray Maintenance SECTION 2 CONTRACT /AGREEMENT Page 1 5 The United States Department of Labor, Division of Occupational Safety and Health Administration and the Minnesota Department of Labor, Division of Occupational Safety and Health Administration require employers to have documented proof of employee training and written procedures for certain specific standards. The attached addendum and training schedule clarifies written and training requirements. The required standards that apply to The City of Columbia Heights are listed below: A. W.A.I. R. MN Statute 182.653 "An employer covered by this section must establish a written Work place Accident & Injury program that promotes safe & healthful working conditions" BLOODBORNE PATHOGENS 29 CFR 1910.1030 Each employer having an employee(s) with occupational exposure as defined by paragraph (b) of this section shall establish a written Exposure Control Plan designed to eliminate or minimize employee exposure. CONTROL OF HAZARDOUS ENERGY 29 CFR 1910.147& MN Statute 5207.0600 'Procedures shall be dev%oed, documented & utilized for the control of potentially hazardous energy when employees are engaged in the activities covered by this section': EMERGENCY ACTION PLAN 29 CFR 1910.35 THRU .38 "The emergency action plan shall be in writing and shall cover the designated actions emp /oyers & employees must take to insure employee safety from fire & other emergencies" ERGONOMICS 29 CFR PART 1910.900 THRU 1910.944 "Training required for each employee and their supervisors must address signs and symptoms of M5D's, M5D hazards and controls used to address M5D hazards " GENERAL DUTY CLAUSE PL91 -596 "Hazardous conditions or practices not covered in an O.S.H.A. Standard may be covered under section 5(a)(1) of the act, which states: Each employer shall furnish to each of {their} employees employment and a place of employment which is free from recognized hazards that are causing or are likely to cause death or serious physical harm to {their) employees. " HAZARD COMMUNICATIONS 29 CFR 1910.1200 & MN Statute 5206.0100 thru 5206.1200 "Evaluating the potential hazards of chemicals, and communicating information concerning hazards and appropriate protective measures to employees may include, but is not limited to, provision for: development & maintaining a written hazard communication program for the work place... " RECORDING AND REPORTING OCCUPATIONAL INJURIES AND ILLNESSES 29 CFR 1904 "Each employer shall maintain in each establishment a log and summary of all occupational injuries and illnesses for that establishment............ .. Page 1 1 In the interest of Quality Safety Management, it may be recommended that written procedures and documented employee training also be provided for the following Subparts when or if applicable during the contract year. (Subparts represent multiple standards) 1910 Subparts Subpart D - Walking - Working Surfaces Subpart E - Means of Egress Subpart F - Powered Platforms, Man - lifts, and Vehicle- Mounted Work Platforms Subpart G - Occupational Health and Environmental Control Subpart H - Hazardous Materials Subpart I - Personal Protective Equipment Subpart J - General Environmental Controls Subpart K - Medical and First Aid Subpart L - Fire Protection Subpart M - Compressed Gas and Compressed Air Equipment Subpart N - Materials Handling and Storage Subpart O - Machinery and Machine Guarding Subpart P - Hand and Portable Powered Tools and Other Hand -Held Equipment. Subpart Q - Welding, Cutting, and Brazing. Subpart S - Electrical Subpart Z - Toxic and Hazardous Substances 1926 Subparts Subpart C - General Safety and Health Provisions Subpart D - Occupational Health and Environmental Controls Subpart E - Personal Protective and Life Saving Equipment Subpart F - Fire Protection and Prevention Subpart G - Signs, Signals, and Barricades Subpart H - Materials Handling, Storage, Use, and Disposal Subpart I - Tools - Hand and Power Subpart J - Welding and Cutting Subpart K - Electrical Subpart L - Scaffolds Subpart M - Fall Protection Subpart N - Cranes, Derricks, Hoists, Elevators, and Conveyors Subpart O - Motor Vehicles, Mechanized Equipment, and Marine Operations Subpart P - Excavations Subpart V - Power Transmission and Distribution Subpart W - Rollover Protective Structures; Overhead Protection Subpart X - Stairways and Ladders Subpart Z - Toxic and Hazardous Substances Applicable MN OSHA 5205 Rules Applicable MN OSHA 5207 Rules Applicable MN OSHA 5206 Rules (Employee Right to Know) All training on the programs written by SafeAssure Consultants, Inc. will meet or exceed State and /or Federal OSHA requirements. Page 12 These programs /policies and procedures listed on the addendum do not include the cost of hardware such as labels, signs, etc, and will be the responsibility of The City of Columbia Heights to obtain as required to comply with OSHA standards. Our contract year will begin on the signing of this proposal /contract. Classroom training will be accomplished at a time convenient to most employees /management and so selected as to disrupt the workday as little as possible. All documents and classroom training produced by SafeAssure Consultants for The City of Columbia Heights are for the sole and express use by The City of Columbia Heights and its employees and not to be shared, copied, recorded, filmed or used by any division, department, subsidiary, or parent organization or any entity whatsoever, without prior written approval of SafeAssure Consultants. It is always the practice of SafeAssure Consultants to make modifications and /or additions to your program when necessary to comply with changing OSHA standards /statutes. These changes or additions, when made during a contract year, will be made at no additional cost to The City of Columbia Heights. All written programs /services that are produced by SafeAssure Consultants, Inc. are guaranteed to meet the requirements set forth by MNOSHA /OSHA. SafeAssure Consultants, Inc. will reimburse The City of Columbia Heights should MNOSHA /OSHA assess a fine for a deficient or inadequate written program that was produced by SafeAssure Consultants, Inc. SafeAssure Consultants, Inc. does not take responsibility for financial loss due to MNOSHA /OSHA fines that are unrelated to written programs mentioned above. Page 13 ADDENDUM SAFETY PROGRAM RECOMMENDATIONS The City of Columbia Heights Written Programs & Training A.W.A.I.R. (A Workplace Accident and Injury Reduction Act) • review /modify or write site specific program • documented training of all personnel • accident investigation • simulated OSHA inspection Bloodborne Pathogens • review /modify or write site specific program • documented training of all personnel Contractors Safety Program • review /modify or write site specific program • documented training of all personnel Emergency Action Plan • review /modify or write site specific program • documented training of all personnel Employee Right to Know /Hazard Communication • review /modify or write site specific program • documented training of all personnel (general and specific training) • various labeling requirements • assist with installing and initiating DAMARCO Solutions, LLC, MSDS and data base program Ergonomics/ Proper Lifting • review /modify or write site specific program • documented training of all personnel • job hazards - recognition • control steps • reporting • management leadership requirements • employee participation requirements Recordkeeping • review /modify or write site specific program • documented training of all personnel Page 14 The "SafeAssure Advantage" • On -Line training available for AWAIR, EAP, ERTK, ERGO /Lifting, Bloodborne, Fire Extinguishers • Safety Committee Advisor • Employee Safety Progress Analysis • SafeAssure "Client Discount Card" from Fastenal Stores or Catalogs (15% off any item) • Job Hazard Analysis (JHA for more hazardous tasks /jobs) • Training manual maintenance • Safety manual maintenance • Documented decibel testing • Documented air quality readings- (CO -as required) • Documented foot - candle readings (if needed) • OSHA recordkeeping • General Duty Clause • Assistance during an actual OSHA inspection • General safety recommendations • "ALERT" data base • Unlimited consulting services Page 1 5 -. 3 6 0 3 D it°�F�e oy z a x m a _ A 2� (ice m� n n o C N } M 3O a J T DST 1 c cm t+ m n s � 3 O N �m o �o a � o i m N n cv z -d rr�r c�a �n x Y 7 �a rn Z y0 Y r Page 16 c3i ��P M 40 40 m � 2 1 n a B U,L, - N m nrbT "p= d n � i n � ij 9: In �o D g "_s � > D o v C S < o� W F a m oAQ ,,D m e �2 y A 3 a n� d a O HEM I m/AM ScMdalod Soporalelyam MeraperalSa�eASSU% 0 n z O [A 1 N m c 3 N 3 er Q N 3 D m N c th m , tr 1 s, r; 3�0 c z z oAm„3 z0<>z C^ Z 2 m rno . . . . . . . . . z D G ^ a'it Lnn TLn vmm0m >G) -HZ* O • D uxomoz��3 °p�S = � QM mrt y � -- 3ZZ vpZ m m x - IcnXMMMozm yo' >, m�mQT W •i f.3 00 A r G) > �' �A�MZQ1nmG) z N�-n a7p mz �nACR' mpm� -1 b m Oa m<w> p0D W - 'm G)A 2v C O '-0 �t'.y C1 Dm� O m iC-r xrzLzD =� N7oA 3 3 C1 NV oNmZm E. xom 3 mcrn� 0= �� cAii O z0 0-n -n ymp 0 D =OTV A O F>2 zm ZLn nA m T7 M m A7p m �m2 � 3 O n zcn A rm yy ry Vw �10 X`z0 n V G) 0 =A cmi� ° 0 0 °w Lo v, O m in D t3. O 3 Un -ncc r D N Ir m CD Ozm z Wm 303 :m0 w70 m m3 m N z� Z o w viLn m D O m > 3 3 Cf rt wr. Cq 0 O D '3' W nnzz D =n 3r O 3z -03 mz or0o Q o mnr� mn � Om3 fnrmz n Ln m�m„z 9 kr z Contract /Agreement THIS AGREEMENT is implemented the first day of September, 2015 between The City of Columbia Heights Administration, Columbia Heights, Minnesota, herein referred to as The City of Columbia Heights and SafeAssure Consultants, Inc. 200 S.W. Fourth Street, Willmar, Minnesota, herein referred to as SafeAssure. SafeAssure agrees to abide by all applicable federal and state laws including, but not limited to, OSHA regulations and local /state /national building codes. Additionally, SafeAssure will practice all reasonable and appropriate safety and loss control practices. SafeAssure agrees to provide, at the time of execution of this contract /agreement, The City of Columbia Heights (upon request) with a current Certificate of Insurance with proper coverage lines and a minimum of $2,000,000.00 in insurance limits of general liability and statutory for workers' compensation insurance. SafeAssure is insured by "The Hartford" insurance companies. SafeAssure further agrees that The City of Columbia Heights will not be held liable for any claims, injuries, or damages of whatever nature due to negligence, alleged negligence, acts or omissions of SafeAssure to third parties. SafeAssure expressly forever releases and discharges The City of Columbia Heights, its agents, members, officers, employees, heirs and assigns from any such claims, injuries, or damages. SafeAssure will also agree to defend, indemnify and hold harmless The City of Columbia Heights, its agents, members and heirs from any and all claims, injuries, or damages of whatever nature pursuant to the provisions of this agreement. SafeAssure and its employees is an independent contractor of The City of Columbia Heights, and nothing in this agreement shall be considered to create the relationship of an employer /employee. In consideration of this signed agreement /contract, for the period of Twelve Months from the signing month, SafeAssure Consultants, Inc. agrees to provide The City of Columbia Heights, the aforementioned features and services. These features and services include but are not limited to providing OSHA compliance recommendations /consultations, scheduled classroom- training sessions, unlimited online training, and writing and maintaining mandatory OSHA programs. These features and services will be prepared to meet the specific needs of The City of Columbia Heights. ANNUAL CONTRACT (Administration, Recreation, Finance, Liquor) $2,884.00 DAMARCO SERVICES (SDS ON -LINE) (included) TOTAL ANNUAL $ $2,884.00 IN TESTIMONY WHEREOF, we agree to the day and year first above written and, if representing an organization or similar entity, further certify the undersigned are a duly authorized agent of said entity and authorized to sign on behalf of identified entity. TWELVE MONTH CONTRACT X The City of Columbia Heights Ad in Date The City of Columbia Heights Admin Date X Start 090115 President - SafeAssure Date (Proposal honored for 90 days from above date) Page 17