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HomeMy WebLinkAboutContract No. 2015-26581 June 5, 2015 CastleVisions, LLC Marsha C. Wagner 333 Washington Ave. No. Ste. 107 Minneapolis, MN 55401 Re: Professional Services for Community Branding Implementation Dear Ms. Wagner: Pursuant to our recent meeting regarding the City of Columbia Heights' community branding campaign, the City would like to engage the services of CastleVisions, LLC for the implementation of the project. Scope of Work The City seeks to integrate the newly created City logo(s) and overall brand package into written documents, as well as online and digital media. An interdepartmental staff Steering Committee will provide guidance for the project. The Community Development Director, or his designee, shall serve as Project Manager. The project will include the creation of (or modification to) approximately 75 internal and external documents, creation of (or modification to) business card and email signature block templates, and website reorganization. The project will also include no more than five (5) in- person meetings with the Steering Committee. Fees for Professional Services The City of Columbia Heights agrees to the establishment of an hourly rate of $75 /hour worked. The total project cost shall not exceed $15,000. The City shall require itemized invoices prior to payment for services. CastleVisions will invoice the City on a monthly basis; terms are net due upon receipt. Deliverables The following deliverables are due to the City no later than September 15, 2015: • Updated Microsoft Word (.docx) templates with new community branding design for City Council /City Commissions /City Board correspondence, meeting agendas, memoranda, ordinances and resolutions. • Updated Microsoft Word (.docx) templates for department specific forms (applications, memoranda, etc.). • Updated business card template. • Updated unified email signature block compatible with Microsoft Outlook. • Reorganization and revision to the City website, utilizing CivicPlus rM web service provider. Termination of Services Unless otherwise agreed to, the City or CastleVisions, LLC may terminate this Agreement at any time through the delivery of written notice of termination. I •Z By signing below, both parties understand and agree to all terms and conditions transcribed in this document. Accepted By: CASTLEVISIONS, I.I.C. By: Dated --� C — Marsha t. Wagner, President CITY OF COLUMBIA IGHTS By: Dated Walter R. Fehst, City Manager 09 15° By: 1fQ=&XA Dated Joseph S. Hogeboorn, Community Development Director