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HomeMy WebLinkAbout07-13-2015 Regular MeetingCITY OF COLUMBIA HEIGHTS 590 401" Avenue NE, Columbia Heights, MN 5.5421 -3878 (763)706 -3600 TDD (763) 706 -3692 Visit our website at. www. ci. columbia- heiehts. mm us Mayor Gary L. Peterson Councilrnembers Robert A. Williams Bruce Nawrocki Donna Schmitt John Murzyn, Jr. City Manager Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday July 13, 2015 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only) 1.CALL TO ORDER 2.ROLL CALL 1INVOCATION Invocation provided by Dan Thompson, Heights Church 4.PLEDGE OF ALLEGIANCE 5.ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS pg 3 A. National Night Out proclamation. 7.CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council pg 4 MOTION: Move to approve the minutes of the City Council meeting of June 22, 2015. B. Accept Board and Commission Meetina Minutes MOTION: Move to accept the Park& Recreation minutes of February 25, 2015. pg 12 MOTION: Move to accept the Library Board minutes of June 3, 2015. pg 15 MOTION: Move to accept the Public Arts Commission minutes of June 10, 2015. pg 17 MOTION: Move to accept the EDA minutes of May 4, 2015. pg 21 MOTION: Move to accept the Traffic Commission minutes of May 4, 2015. pg 33 MOTION: Move to accept the Traffic Commission minutes of June 1, 2015. pg 36 C. Establish a Public Hearing to consider alley lighting _(petition) pg 40 City Council Agenda Monday July 13, 2015 Page 2 of 2 MOTION: Move to establish August 10, 2015 at 7:00 p.m. as a Public Hearing for consideration of alley lighting between 4140 and 4146 Reservoir Boulevard. D. Installation Of 2 -Way Stop Signs on Quincy Street and 43rd Avenue Stopping Traffic On Quincy pg 43 Street MOTION: Move to install two -way "STOP" signs at the intersection of Quincy Street and 43rd Avenue, stopping north and south bound traffic on Quincy Street, as recommended by the Traffic Commission. E. Approve Business License Applications pg 45 MOTION: Move to approve the items as listed on the business license agenda for July 13, 2015 as presented. F. Payment of Bills pg 47 MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 157257 through 157498 in the amount of $ 1,109,276.10. MOTION: Move to approve the Consent Agenda items. S. PUBLIC HEARINGS 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations 1. Accepting Bids And Awardinia A Contract For The 49`" Avenue Turn Lane Construction City pg 57 Project 1415 - MOTION: Move to accept bids and award the 491h Avenue Turn Lane Construction, City Project No. 1500, to Hardrives , Inc., based upon their low, qualified, responsible bid in the amount of $198,003.60 from Fund 415 -51415 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. C. New Business and Reports 1. Authorization to seek bids for Library Bid Package #2 for the new City Library pg 60 MOTION: Move to authorize staff to seek bids for Bid Package #2 for the Library: General Construction, Mechanical, Electrical, and Fire Protection. 10. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 11. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his/her name and address for the record. 12. ADJOURNMENT 1 Walt Fehst, City M nager PROCLAMATION National Night Out August 4, 2015 WHEREAS: The National Association of Town Watch is sponsoring a special national, and international, community crime prevention campaign on the evening of Tuesday, August 4th, 2015 called "National Night Out," and WHEREAS: It is important that all citizens of Columbia Heights be aware of the importance of crime prevention programs and the positive impact that their participation can have on reducing crime and drugs in our neighborhoods: and WHEREAS: "National Night Out" provides an opportunity for Columbia Heights residents to join together with over 37 million people in 16,000 communities across the country in support of safer neighborhoods and to demonstrate the success of cooperative crime prevention efforts; and WHEREAS: Neighborhood spirit and cooperation is the theme of the "National Night Out" project and plays an important role in helping the Columbia Heights Police Department fight the war on crime and drugs in our community. NOW THEREFORE, I, Gary L. Peterson, Mayor of the City of Columbia Heights, do hereby call upon all citizens of our community to join the Columbia Heights Police Department in supporting and participating in the 32nd annual "National Night Out" event on Tuesday, August 4th, 2015. FURTHER LET IT BE RESOLVED that I hereby proclaim Tuesday, August 4th, 2015 as "NATIONAL NIGHT OUT" in Columbia Heights. Mayor Gary L. Peterson OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING JUNE 22, 2015 THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON MONDAY JUNE 22, 2014 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40T' AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA 1.CALL TO ORDER Mayor Peterson called the meeting to order at 7:01 p.m. 2.ROLL CALL Present: Mayor Peterson, Councilmembers Nawrocki, Schmitt and Williams Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; John Larkin, Assistant Fire Chief, Joe Kloiber, Finance Director; Kevin Hansen, Director of Public Works; Katie Bruno, City Clerk/Council Secretary 3.INVOCATION Invocation provided by Dan Thompson, Heights Church 4.PLEDGE OF ALLEGIANCE - Recited 5.ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS 1. Mayor Peterson announced that Columbia Heights Public Schools is the recipient of three international communication awards. The District earned an Award of Excellence, an Award of Merit and an Honorable Mention for its publications and branding. 2.Presentation on the 2014 Comprehensive Annual Financial Report (CAFR) by David Mol Redpath and Company. David Mol, representing Redpath & Company gave an overview of the 2014 audit review. Councilmember Nawrocki indicated that the he would have preferred the council reduced the tax levy to the residents, rather than have the substantial increase in the fund balance. Finance Director Joe Kloiber reported that as we approach the 2016 Budget meetings, the City's capital funds have been slightly deficient and suggested considering transferring some of the funds from the fund balance. Mr. Mol reported that Top Valu store #2 has seen a decline in revenue, contributed to competition in the market. Councilmember Nawrocki asked how much the city is paying for debt service on the liquor stores. Director Kloiber reported that principal and interest payments were approximately $378,000. Mayor Peterson commented that it is beneficial to own the buildings rather than paying rent. Councilmember Schmitt asked about our ability to eliminate outside funding sources; Fiscal Disparities and Local Government Aid (LGA). Director Kloiber responded noting that it would not be practical for the City to limit dependency on Fiscal Disparity at this time; the city is making progress in limiting LGA. Minutes of June 22, 2015 Council Meeting Page 2 of 8 Councilmember Williams asked if the City has ever considered selling our Liquor Stores. City Manager Fehst commented that we have invested substantially in the buildings. Councilmember Nawrocki forecasted that profitability will likely get worse. Mayor Peterson suggested discussing at a future worksession. David Mol gave a brief overview of the EDA financial audit. 7.CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of June 8, 2015. B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the Library Board minutes of February 4, 2015 MOTION: Move to accept the Library Board minutes of March 4, 2015 MOTION: Move to accept the Library Board minutes of April 1, 2015 MOTION: Move to accept the Library Board minutes of May 7, 2015 MOTION: Move to accept the Public Arts Commission minutes of May 6, 2015 C. Approval of the attached list of rental housing licenses MOTION: Approve the attached list of Rental Housing Licenses. D. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for June 22, 2015 as presented. E. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 157089 through 157256 in the amount of $ 890,437.42. Councilmember Schmitt commented that she would like the board and commission minutes presented to council following their approval; noting some of the library board minutes were from February. City Clerk, Katie Bruno explained that there has been staff turnover and that was the reason for the delay. Motion by Councilmember Nawrocki, seconded by Councilmember Williams to approve the Consent Agenda as presented. All Ayes, Motion Carried. 8. PUBLIC HEARINGS A. Declaration of a nuisance and abatement of violations within the City of Columbia Heights is requested regarding properties at: 3823 Van Buren St. NE and 4411 Third St NF. Assistant Fire Chief John Larkin explained that the property at 3823 Van Buren has unresolved repairs. Minutes of June 22, 2015 Council Meeting Page 3 of 8 Motion by Councilmember Nawrocki seconded by Councilmember Williams to close the public hearing and to waive the reading of Resolution Number 2015 -45, there being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Nawrocki seconded by Councilmember Williams to adopt Resolution Numbers 2015 -45 being a resolution of the City Council of the City of Columbia Heights declaring the properties listed a nuisance and approving the abatement of violations from the properties pursuant to City Code section 8.206 All Ayes, Motion Carried. Assistant Fire Chief John Larkin explained that the property at 4411 Third St NE has unresolved issues, it was noted that the homeowner is working on cleaning up the property, and if the progress is to stop the city could follow through with the process. Motion by Councilmember Nawrocki seconded by Councilmember Williams to close the public hearing and to waive the reading of Resolution 2015 -46 there being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Nawrocki seconded by Councilmember Williams to adopt Resolution Number 2015 -46 being resolutions of the City Council of the City of Columbia Heights declaring the properties listed a nuisance and approving the abatement of violations from the properties pursuant to City Code section 8.206 All Ayes, Motion Carried. B. Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against rental properties at 4320 5 St. NE Assistant Fire Chief John Larkin explained that the homeowner failed to make the required repairs. Motion by Councilmember Nawrocki seconded by Councilmember Williams to close the public hearing and to waive the reading of Resolution Number 2015 -47, being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Williams seconded by Councilmember Schmitt to adopt Resolution Number 2015 -47, being Resolutions of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter5A, Article N, Section 5A.408(A) of the rental licenses listed. All Ayes, Motion Carried. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations 1. Accent Proposals and Award Contract for Library Bid Package No. 1 for Construction of the New City Library, Project No. 1410. Public Works Director Kevin Hansen explained the construction of the library will be broken into multiple bid packages in order to meet the construction deadline of June 2016. Library package Bid #1 includes; getting the site pad ready, grading, removing of environmental contamination, importing of clean fill and some storm sewer work. Five bids were received; the engineers estimate was $795,000. The low bid came in at $507,000; 36% below the engineer's estimate. Hansen noted that the assumption is to use '/2 of the excavated material on site. In the event the excavated material is unusable, the cost would increase. Staff recommends the award of the contract to Veit Construction in the amount of $507,772. Minutes of June 22, 2015 Council Meeting Page 4 of 8 Motion by Councilmember Nawrocki seconded by Councilmember Williams to award Bid Package No. I for construction of the new City Library, Project 1410, to the firm of Veit Contracting based upon their based upon their low, qualified, responsible bid in the amount of $507, 772 from Fund 450 -51410 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contractfor the same. 2. Accept Proposals and Award Contract for construction of the Splash Pad, Project No. 1512 Public Works Director Kevin Hansen reported the bids for the splash pad installation were very good. Hansen explained this contract will cover the building of the splash pad, including concrete, a trail and plumbing. The following four alternates were included in the bid; shade structure, site landscaping, addition of a seating area and to accelerate the schedule. Staff is recommending alternates 2, 3 and 4. Councilmember Schmitt asked if the splash pad could open during the 2015 season. Director Hanses stated that it is projected to be complete in August, and it would be reasonable to expect it to be open for a few weeks, weather permitting. Motion by Councilmember Schmitt seconded by Councilmember Williams to award construction of the Splash Pad, City Project No. 1512, including Alternates 2, 3 and 4, to the farm of Odesa II LLC of Sauk Rapids, MN, based upon their low, qualified, responsible bid in the amount of $248,930. 00 from Fund 412 -51512 -5185 and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. C. New Business and Reports 1. Consideration of Stinson Boulevard Reconstruction Agreement with the City of St. Anthony. Public Works Director Kevin Hansen explained that this project fits into the city's 2016 street program work. The city of St Anthony will take the lead role on the project. The scope of the project includes changing Stinson Blvd. from a concrete surface to bituminous surface. Water mains would be replaced; this area has a history of water main breaks. Columbia Heights would prepare a feasibility report, and report back to the council in the fall of 2015. Councilmember Nawrocki questioned if the pre - construction costs are shared with St Anthony. Director Hansen stated that the pre - construction costs would be shared and will be included in the feasibility report. Councilmember Nawrocki stated that he does not think the project is necessary. Director Hansen explained this project is included in the City's 2016 street plan. Motion by Councilmember Williams seconded by Councilmember Schmitt to enter into a Joint Powers Agreement for Stinson Boulevard street improvements from 37th Avenue to north of 40th Avenue with the City of St. Anthony. 3 Ayes, 1 Nay, Motion Carried. Ayes: Peterson, Williams and Schmitt. Nay: Nawrocki. 10. ADMINISTRATIVE REPORTS City Manager Walt Fehst reported that City Staff has been working on a process for inspections to address the recent issue of predatory home remodelers. Staff will bring the item to the council at a worksession in August. Councilmember Nawrocki asked for a report regarding the resident who spoke at the last council meeting regarding her concerns with her neighborhood, west of University Ave. City Manager Fehst reported that there are four officers observing the areas 24 hours daily. The officers noted that there are many vehicles; however the area is residentially dense, and there does not seem to be unnecessary vehicles. Minutes of June 22, 2015 Council Meeting Page 5 of 8 Councilmember Nawrocki reported he has received a complaint regarding an illegally parked vehicle at 3911 Ulysses St. Councilmember Nawrocki noted that copies of the Anoka County Record were delivered to the library; to his attention. Because he did not receive the items, he inquired at the library, the copies were found behind the counter. Mr. Nawrocki was upset that they were not forwarded to him. City Manager Fehst suggested he have items sent to the City Clerk at City Hall. Councilmember Nawrocki stated that he feels the library should have the Anoka County Record available to residents, and by not doing so, is a disservice to the community. Councilmember Nawrocki questioned the appropriateness of the Library Board going into closed session at their June meeting. City Manager Fehst explained the board was discussing a health issue of a member. 11. CITIZENS FORUM Dan Thompson, representing Heights Church announced their congregation will be relocating, and opening a retail coffee shop in the community. The coffee shop will provide a place for worship services on Sundays. 12. ADJOURNMENT Mayor Peterson reminded us not to take ourselves too seriously and to try to do a random act of kindness. Meeting adjourned at 8:43 p.m. Respectively Submitted Katie Bruno, City Clerk Resolution 2015 -45 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Arthur Walter, Jr. (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 3823 Van Buren Street.N.E. , Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on May 5, 2015. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: Minutes of June 22, 2015 Council Meeting Page 6 of 8 FINDINGS OF FACT That on March 23, 2015, an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 2. That on April 30, 2015 inspectors re- inspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. That on May 21, 2015 inspectors re- inspected the property and found that violations remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: Shall repair /replace any /all broken windows. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL That the property located at 3823 Van Buren Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. Resolution 2015 -46 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Linda Gustafson and Clifford Rude (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 4411 Third Street N.E., Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on May 29, 2015. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: Minutes of June 22, 2015 Council Meeting Page 7 of 8 FINDINGS OF FACT That on April 20, 2015, an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 2. That on May 28, 2015, inspectors re- inspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. That on June 11, 2015, inspectors re- inspected the property and found that violations remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: Shall remove fallen trees in wood area. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL That the property located at 4411 Third Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. Resolution 2015 -47 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Jeff Merdan and Kelly Lusian (Hereinafter "License Holders "). Whereas, license holders are the legal owners of the real property located at 4320 Fifth Street N.E. Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on May 20, 2015 of a public hearing to be held on June 22, 2015. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: ift Minutes of June 22, 2015 Council Meeting Page 8 of 8 FINDINGS OF FACT That on March 11, 2015, inspectors for the City of Columbia Heights, inspected the property described above and noted violations. A compliance letter listing the violations was mailed by regular mail to the owners at the address listed on the Rental Housing License Application. 2. That on May 19, 2015, inspectors for the City of Columbia Heights performed a reinspection and noted that violations remained uncorrected. A statement of cause was mailed via regular mail to the owners at the address listed on the rental housing license application. 3. That on June 1, 2015, inspectors for the City of Columbia Heights checked records for this property and noted that the violations remained uncorrected. 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Property Maintenance Code were found to exist, to -wit: a. Shall replace deteriorated South entry door. b. Shall replace missing handle on screen door. c. Shall repair /replace window screen on front window and South window. d. Shall scrape and paint trim on garage. e. Shall repair /replace missing window in overhead garage door. f. Shall pay reinspection fee. 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F14175 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. 11 City of Columbia Heights Park and Recreation Commission February 25, 2015 David Payne called the meeting to order at 5:30 p.m. ROLL CALL Members present: Sean Clerkin; Bruce Evans; Tom Greenhalgh; Stan Hoium; David Payne; Marsha Stroik Staff Present: Kevin Hansen, Public Works Director; Keith Windschitl, Recreation Director; Gary Peterson, Mayor; Deanna Saefke, Secretary APPROVAL CONSENT AGENDA Motion by Stroik, second by Evans, to approve the consent agenda. Upon vote: All ayes. Motion Carried. LETTERS AND REQUESTS A. Request for an open bar using staff approved bartenders for a wedding on Saturday, April 11, 2015 with approximately 200 guests or less. Motion by Clerkin, second by Stroik, to approve the request for an open bar using staff approved bartenders during a wedding reception on April 11, 2015. Upon vote: All ayes. Motion Carried. B. Request for an open bar for a wedding reception on July 17, 2015 with 200 guests using private bartenders. Windschitl indicated this family serving the wine and beer for the reception has rented the facility a couple of times in the past and had no problems. Hoium asked if security would be scheduled. Windschitl replied yes. Motion by Stroik, second by Greenhalgh, to approve the request for an open bar using private bartenders for a wedding reception on July 17, 2015. Upon vote: All ayes. Motion Carried. OLD BUSINESS A. Update on LaBelle Park Hansen gave a brief history of the two year timeline. Additional funding has been received from the MWMO. He indicated based on the engineers estimate, Staff decided to break the bid up. The original engineers estimate for the master plan of the whole park was around $490,000 with a budget of $450,000. The low bid has now come in 29% under the original engineers estimate. Most everything can be accomplished on the master plan, including improving water quality with two infiltration ponds, removal of the board walk, restoration of the shoreline, introducing a park shelter where the current basketball court is, and installing a nice patio overlook. The bid came in at $378,000 from Odesa II, LLC. The City Council awarded the bid on Monday night at the meeting. Staff is working on getting contracts in place and setting schedules. The only requirement is for work to be substantially complete by August 1, 2015. This current work plan does not include a patio structure on the lower overlook area. Hoium asked if the DNR has approved the work along the shoreline. Hansen replied a DNR permit has been approved for this specific area along the shoreline. He explained the process of permit work for any area below the normal water line. Hoium asked if the aerators stay. Hansen replied yes. He indicated once the project is complete residents will see an overall improvement to water quality because the surface water flow will be intercepted from 41 s, Avenue, the parking 12 Park & Recreation Commission February 25, 2015 Page 2 lot on 42"d Avenue, and the cull de sac. Hansen is excited to see a patio overlook that the public expressed a desire for in the area where the basketball court is. Clerkin asked if the lower landing could be done with the remaining budget. Hansen replied that he believes it could be, however plans need to be prepared for the area and pricing received for the whole project. Once the plans and pricing are prepared the City Council will need to give the final approval. If that area is left undone it will be an open grass area. Hansen believes completing this portion of the park will really finish out the Master Plan and overall look of the whole area. McDonald asked for an estimate cost. Hansen replied around $30,000 440,000. Windschitl asked if the City has ever worked with Odesa II, LLC. Hansen replied no, the company has bid on many projects but the cost was always too high. Three very good references were received in favor of Odesa II, LLC. Hansen indicated he will be meeting with the residents of the LaBelle Condos to discuss the project work happening in their neighborhood. B. Update on Huset Park splash pad and current wading pool. Hansen indicated the previous discussions with the commission has been to maximize the amount of dollars that the City Council has authorized for the splash pad and to do as much work done on the removal of the wading pool and equipment by City Staff. Motion by Clerkin, second by Stroik, to authorize the use City Staff for the removal of the wading pool, equipment, and other parts of the project that can be done in -house in order to preserve and much funding for the splash pad project. Upon vote: All ayes. Motion Carried. Hansen reported Stantec is the consultant who was selected to design the splash pad. As with all projects, public feedback is desired so tonight will be an open house for public input on the project. Over 1000 postcards were sent to the neighborhood to invite people to the open house. The open house was also posted in the newspaper, on the city website, and mentioned on channel 5 news this morning. Hansen asked the Commission to stay for the open house to hear input and give assistance in the feedback process. Stantec will run through the details with the Commission prior to the open house beginning. After the feedback is received, Stantec will design the splash pad and then come back to the Commission for plan approval before the bidding process. Stroik asked what the timeline for the process will be. Hansen replied it will not go to the City Council for authorization to seek bid until the beginning of April. The work will be done this summer. One way to expedite the process is to bid things separately. The City would purchase the equipment separately because that can be a long time frame depending on the contractor. One other cost savings item could be if we would be required to pay taxes on the equipment. Hansen mentioned that the Huset wading pool will not be open at all this summer. Hansen indicated all of the water used in the splash pad will not be reused and will go into Zurich Pond. It would be an added cost to recirculate the water. Stroik asked if the water could be reused to water the fields in the rest of Huset Park. Hansen answered that is a long -term plan and would like the Commission to discuss further the capital improvement plan of Huset Park. One item of the plan is Zurich Pond, and the possible reuse of the water for the rest of the park. Windschitl conveyed the use of sensors for when people are using the splash pad or a specific timing of water flow would help save on water usage. Hansen asked him to discuss the specifics with Stantec on the use of sensors. Evans asked if the water features can be turned on and off. Hansen indicated two ways of doing that is to use an on and off switch and to use proximity sensors. One goal is to make sure that the equipment is durable. Windschitl indicated another suggestion by Stantec is to use the same water feature brand that a nearby city might be using so that you could swap features and have a variety from year to year. 13 Park & Recreation Commission February 25, 2015 Page 3 NEW BUSINESS None at this time. REPORTS A. Recreation Director Windschitl was pleased to report that the part time recreation clerk position was filled with a Columbia Heights resident, Darci Knauer. This is good timing as the spring newsletter with the recreation programs will be going out to residents soon. The AARP free tax preparation continues on Tuesdays and Thursdays and has been very busy. Often times the list is full by 8:00 a.m. as the preparers can only take around 20 people per day. Stroik asked if this was funded by volunteers. Windschitl replied yes all preparers are volunteers. B. Public Works Director /City Engineer Hansen reported one open position in the park department. Interviews will be conducted next week. The park department has been operating with only four staff members out of five for a couple of months. C. Commission Members Stroik asked about the status of the library. Peterson replied a footprint was selected with the architects today. Stroik asked if a lot of land cleanup will be involved prior to building. Peterson stated whatever will need to be done will happen. Stroik asked if the work will be done this year. Peterson replied yes, this summer with a goal of completion in May 2016. Stroik asked where it will be located. Peterson indicated closer to the old Burger King site and visible from Central Avenue. Hansen stated after the City Council work session next week staff will release information to the public. The library task force is also guiding staff in the process. Stroik asked if other businesses are actively being pursed to come in on the remaining space. Hansen replied Community Development is always active with that pursuit but will be going hand in hand with this development. Peterson requested the rental fee to be waived for a free community Blue Grass Comes to Heights event from 6:00 — 9:00 p.m. on Wednesday, March 11. This event is open to families; there will be three music groups, a Lions Club cash bar, free popcorn, free wine and beer tasting. Motion by Stroik, second by Clerkin, to waive the rental fee for the Blue Grass Comes to Heights community event on Wednesday, March 11. Upon vote: All ayes. Motion Carried. Greenhalgh asked if anything new is being developed on the Rainbow site. Hansen replied no, it is a private development group. Payne adjourned the meeting at 6:10 p.m. Deanna Saefke, Recreation Clerk Typist II 14 COLUMBIA HEIGHTS PUBLIC LIBRARY Approved BOARD OF TRUSTEES pp MINUTES 7/1/2015 June 3, 2015 14 The meeting was called to order by Chair Patricia Sowada at 6:34 p.m. Members present were Nancy- Hoium, Stephen Smith, Patricia Sowada, Barbara Tantanella and Catherine Vesley. Also present were Library Director Renee Dougherty, Recording Secretary Renee J. Rewitzer, and Bryan Olson. Member absent was Council Liaison Gary Peterson. The minutes of the May 5, 2015, Board meeting were approved as mailed. The bill list dated May 5, 2015, was reviewed. It was moved, seconded, and passed that the bills be paid. Sowada inquired about the expenditure for book bags. Dougherty said the book bags were distributed to children and teens who sign up for Bookawocky, the summer reading program, as a convenient way for them to keep track of the books they've borrowed from the library. The bill list dated May 20, 2015, was reviewed. It was moved, seconded, and passed that the bills be paid. The June, 2015, accounting sheet was reviewed. Smith commented that the library is on track with utilities for the fiscal year. Hoium asked for a definition of Line item 4050: Garage, Labor & Burden. Dougherty said this line is used for small engine repair for items such as the small snow blower. Vesley noted that 23% of the book budget has been spent which is right on track. Sowada asked about Line item 2990: Purchase for Resale. Dougherty said this line is used to track spending for purchase of items sold to the public such as flash drives, ear buds, and book bags. Expenses in this line are generally- recouped in revenue from sales. Old Business: Catherine Vesley, who chairs the Library Design Task Force, shared information about interior design plans for the new library. Carpet tile, bathroom tile, children's space design ideas and terracing for the storm water retention pond were discussed. Questions from Board members included location and potential uses of the meeting rooms, exterior green space, children's and youth space within the building, and proposed shelf height. Dougherty reported that the City has posted Bid Package 1, which includes site preparation, grading and the environmental response action plan for contaminated soil. The bidding period closes on June 17, 2015. A public open house attended by approximately 30 people was held on May 20. Dougherty said HGA is incorporating the comments received into continued planning for exterior green space and landscaping. The City will receive $600,00o from the Mississippi Watershed Management Organization for treatment of storm water runoff on the site and Anoka County- -will contribute $300,000 of Community Development Block Grant Funding toward pollution cleanup. 1-6/3115 15 Smith inquired about weeding for the new library and Dougherty replied that collection maintenance, including weeding, happens continually. Weeding of the collection insures that materials are up -to -date and in good condition and will minimize moving expenses for items which are no longer being borrowed. Vesley inquired about when a groundbreaking ceremony would occur and Dougherty suggested that it would most likely be in September when work on the building begins. Vesley shared that the Library Foundation intends to hire Sal Di Leo to help with fund raising. New Business: 1. The Columbia Heights Jamboree Parade will be on the evening of Friday, June 26. Library staff will provide games for children and information about library services for adults before the start of the parade. Items from the Floor: 1. Dougherty reported that a draft of the 2016 Budget will be brought to the Board after it has been submitted to the City Manager in July. 2. Dougherty provided a resolution to honor part-time Page Rosa Boda who graduated from high school in May. The resolution was signed by the members in attendance and will be presented to Ms. Boda. 3. Dougherty reported that the Early Childhood and Family Education programs in Columbia Heights, Fridley, and Spring Lake Park, the Anoka County Library, and the Columbia Heights Library received $43,000 from the Anoka County Children's and Family Council for expanding services to English Language Learners in their communities. The Columbia Heights Library will purchase children's books in Somali, Arabic, and Spanish with this grant funding. 4. Dougherty shared that an agenda item at the next City Council meeting will be to consider asking for a condition analysis and market appraisal of the current building. Information gleaned will help the Council decide what to do with the 40th Street property. 5. Sowada shared that Delores Strand applied for and won an award from Sister Cities International organization for communities with populations smaller than 25,000. There being no further business, the meeting was adjourned at 7:16 p.m. Respectfully submitted, Renee J. Rewitzer Recording Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. Attachments: 2-6/3/15 16 PUBLIC ARTS COMMISSION MINUTES OF THE MEETING BOARDROOM, COLUMBIA HEIGHTS PUBLIC LIBRARY Wednesday, June 10, 2015 6:30 PM "The Public Arts Commission's mission is to encourage and promote the arts to enrich the lives of citizens and visitors to the community." The meeting was called to order at 6:32 PM by Chair Gretchen Nelson. Commission members present - Sarah Arneson, Carrie Magnuson, Gretchen Nelson, Laura Palmer (alternate), Erin Rominger (electronically), and Jennifer Tuder Commission members absent - Betsy Jetson, Rita Nau Guest present - Columbia Heights PAC Liaison Donna Schmitt Motion by jen, seconded by Sarah, to approve the minutes from the May 6, 2015 meeting. All ayes. MOTION PASSED. The PAC members introduced themselves to recently appointed alternate member Laura Palmer. Laura is a picture framer /preservationist and will offer valuable expertise and advice to the Commission. Old Business 1. Columbia Heights Jamboree Activities Gretchen updated Laura about the In the Heart of the Beast mask - making activity the Commission will be helping with during the Jamboree. Gretchen said two or three artists will be leading the workshop on Thursday, June 25 at 6:00 -7:00 PM. Laura volunteered to help with the event. Currently six PAC members will be assisting at the mask - making activity: Sarah, Carrie, Gretchen, Laura, Erin, and Jen. • There was no update on Heights Idol. Discussion about an Art Fair will be on the August agenda. Discussion about having Ron Parizek (NEMAA) speak at a future meeting will be added to the July agenda. 2. Grant Updates - Heights Theater Mural Erin said the $5,000 Mural Grant has an October deadline, with a match up to $1,250.00. Carrie mentioned the murals and artwork displayed in Immaculate Conception Church for their 75th anniversary. Carrie agreed to contact Roger Bona to ask who was commissioned for the mural. PAC June 10, 2015 Meeting Minutes - 1 ` FA • Gretchen was unable to contact Tom Letness, but she will follow up with him. Donna said Mayor Peterson mentioned having an electronic billboard on the Heights Theater wall, something Gretchen will need to ask Tom Letness about. • Sarah said the Northern Sparks event will be taking place this weekend in Uptown. There will be performances and electronic projection art. Sarah will take photos from the event and report back to the Commission next month. • Laura said Steven Heckler from the Twin Cities Jazz Festival would be a good contact to have when we have further discussion regarding the mural. • Sarah brought up a good point about the Heights Theater being a historical landmark; there might be other grants to consider. Sarah will look into this. • Jen said she was at the Library Design meeting and told the group that the childrens' and teens' library sections would face the Heights Theater mural wall. This is something to consider when designs are being discussed for the mural. 3. Facebook Account/ Website • Gretchen told Laura about the Weebly website. More information will be coming soon about the website's progress. Therefore, this will be tabled until the July meeting. Gretchen will send Weebly and Survey Monkey links to Laura, who provided her email contact information at the meeting. 4. Directory of Local Artists • Laura was updated about the Directory's progress and what types of art (paint, sculpture, textiles, culinary, etc.) would be acceptable. Gretchen said the Directory will promote the participating artists' work and also help the Commission with networking. Laura was encouraged to sign up for the Directory. • Gretchen reported that 21 people have submitted their contact information on Survey Monkey. • Gretchen researched Squeeky Toys, one of the Directory entries. Squeeky Toys specializes in antique toys from the 1900s and props. It is uncertain if the company creates art or just distributes it through retail. Donna asked if Squeeky Toys is connected to the high school performance arts department. Gretchen will find out the name of the business owner and ask for clarification of their submission. • Gretchen also mentioned Tanner Winkleman, a comic book artist who signed up for the Directory. • The Commission agreed that entries must have direct contact with creating and /or repurposing art to be considered for the Directory. 5. Logo Designs • There was a short discussion whether the Commission has an electronic copy of the logo. • Gretchen handed out PAC business cards to the members and Donna. • Discussion about thank -you cards will be added to the July agenda. PAC June 10, 2015 Meeting Minutes - 2 18 • Sarah suggested there be a standardized signature on electronic correspondence. • Laura said branding is very important for the Commission's success. • Jen suggested having a note card contest in the future, which would give the Directory artists something to participate in. Sarah added that the networking factor would help promote the Commission's mission statement. 6. Expressions Show (May 20 -21, 2015) • Gretchen, Rita, and Carrie were in attendance at the Wednesday night show. There was a table set up where parents, teachers, etc., could sign up for the Directory, as well as enter to win a raffle prize. PAC business cards were also available. Gretchen said they had a good turnout, with eight people signing up for the Directory that evening. The raffle winner was Seth Eberle, a puppeteer and Silverwood Park employee. • Jen and Sarah were in attendance at the Thursday night show. They did not have any artists sign up for the Directory, but had people stop at their table. They also handed out business cards. The raffle winner was Brylee Torkelson. • There was discussion about sending a link to the people who entered the raffle drawings on both nights. Jen has the list from Thursday night; she will email it to Sarah. Gretchen and Carrie didn't know who retained the list from Wednesday night; Gretchen will contact Rita and see if she has the names. The complete list for the electronic communications will be drafted by Sarah and sent to Gretchen. 7. 2015 Meeting Dates (July- December 2015) • Carrie said the July 8, 2015 and August 12, 2015 meetings are reserved in the Keyes Room (6:30 PM start time). • The Commissions agreed to continue with the second Wednesday of every month to meet. • Carrie will contact Deanna Saefke and reserve for the following dates: September 9, 2015; October 14, 2015; and December 9, 2015. Since November's meeting date falls on a holiday (November 11, 2015 — Veterans' Day), scheduling for another date will be on the July agenda. 8. Sub - Committee Updates a. Policy • There were no new updates, but the Commission will need to talk about strategic planning and goals at the July meeting. • Jen has looked at many policies and mission statements for local city art commissions. • Laura volunteered to be on the Policy Sub - Committee. • Jen will send links to Laura to bring her up to date. b. Electronic Communications • Sarah and Rita have been laying out the groundwork for the website and welcome letters. PAC June 10, 2015 Meeting Minutes - 3 R • Sarah will draft an electronic communication template. c. Arts Center Proposal • Carrie handed out the Arts Center Proposal that Erin drafted. • The Commission wants community involvement with this endeavor, such as Jamboree sponsors, collaboration with school groups (Heighten the Arts), etc. • Gretchen will send a copy of the Proposal to Diane Scully. • Carrie said the Columbia Heights Historical Group is not currently active. Donna mentioned the new library site will have archival storage for historical items, but not display space. • A few amendments were made to the Arts Center Proposal. Motion by Erin, seconded byJen, to approve the amended Arts Center Proposal. All ayes. MOTION PASSED. • Gretchen will submit the Arts Center Proposal to the Columbia Heights City Council. d. Budget Proposal • Erin spoke with the City Attorney, Jim Hoeft, to clarify the Commission's questions about fundraising. Donations are not tax - deductible. Also, the Commission cannot accept donations directly. All donations would be made to the City of Columbia Heights —Joe Kloiber, Financial Director. • Any future contests cannot have entry fees. • Jen will send the Budget Proposal to Walt Fehst and Joe Kloiber. • The Commission can create bookmarks, pens, small items, etc. for promotional purposes. • Erin and Jen provided a Budget Proposal for the fiscal year 2016. The Commissioners looked over the document, which shows an Annual Budget Funds request in the amount of $1,420.00. Motion by Jen, seconded by Sarah, to approve the 2016 Budget Proposal. All ayes. MOTION PASSED. The meeting was adjourned at 8:00 PM. Respectfully submitted, PAC Secretary Carrie Magnuson PAC June 10, 2015 Meeting Minutes - 4 01 ECONOMIC DEVELOPMENT AUTHORITY (EDA) MINUTES OF THE MEETING OF MAY 4, 2015 IN CONFERENCE ROOM 1 The meeting was called to order at 6:30 pm by Chair Peterson. Members Present: Bruce Nawrocki, Donna Schmitt, Gary Peterson, John Murzyn, Marlaine Szurek, Gerry Herringer, and Bobby Williams. Staff Present: Walt Fehst, Joseph Hogeboom, Loren Wickham, and Shelley Hanson. PLEDGE OF ALLEGIANCE- RECITED 1. CONSENT ITEMS 1. Approve the Minutes from March 2, 2015 and April 6, 2015. 2. Approve the Financial Report and Payment of Bills for March 2015 on Resolution 2015 -06. Questions by Members: There were no questions. Motion by Nawrocki, seconded by Szurek, to waive the reading of Resolution 201 5 -06, there being an ample amount of copies available to the public. All ayes. MOTIONPASSED. Motion by Nawrocki, seconded by Szurek, to approve Resolution 201 5 -06 Approving the Financial Statement and Payment of Billsfor March 2015. All ayes. MOTION PASSED. EDA RESOLUTION 2015 -06 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR MARCH 2015 AND PAYMENT OF BILLS FOR THE MONTH OF MARCH 2015. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and PAI EDA MINUTES Page 2 May 4, 2015 WHEREAS, the financial statement for the month of March 2015 has been reviewed by the EDA Commission; and WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS, financials statements are held by the City's Finance Department in a method outlined by the State of Minnesota's Records Retention Schedule, NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia Heights Economic Development Authority. Passed this 4th day of May, 2015 MOTION BY: Nawrocki SECONDED BY: Szurek AYES: All ayes President Attest By: Secretary NEW BUSINESS 1. Grand Central Properties - Development Proposal Wickham introduced Bruce Bahneman, of the C. Chase Company, in collaboration with Fe Equus (a Milwaukee -based development firm), who is approaching the EDA to amend the Grand Central Properties' Contract for Private Development to construct two proposed rental apartment buildings at 4729 Grand Avenue NE and 1069 Grandview Way. Bahneman also introduced Tim Dixon of Fe Equus and Aaron Roseth from ESG Architects. 22 EDA Minutes Page 3 May 4, 2015 The Contract for Private Development currently has a requirement that all developed housing units must be owner occupied. The plans currently reflect two condominium buildings on the site. A similar proposal for apartment buildings was brought to the EDA in 2011. That proposal was ultimately denied. If the EDA supports this proposal, the following sequence of events must occur: 1. EDA approval of an amendment to the Contract for Private Development. 2. Planning and Zoning Commission approval of Site Plan and Design Criteria. 3. Staff approval of Building, Stormwater Management and other plans. Mr. Bahneman was present to gauge the community's interest in developing rental housing at this location and determine if he should proceed with his proposal. Mr. Bahneman provided more detailed information about his proposal to the members. Presentation: Dixon stated he has built a lot of commercial properties including hotels, restaurants, apartments, mixed use buildings, and multi retail buildings. He proposes constructing the two buildings with about 100 units in each building. Dixon told members that due to a MN State Statute that places a 10 year liability on developers of condo buildings, no one is constructing them as lawsuits typically are filed by the Associations for construction issues prior to the 10 year limit expiring. He has personally gone through the lawsuit process, and as a result, no longer builds condo buildings. Developers of rental apartments are not affected by that 10 year liability, therefore the market trend is to construct rental buildings. Hogeboom told members that he met with Mr. Biernat, the President of the Condo HOA, who expressed concerne on how the whole development would be maintained and how they would incorporate the rental buildings into the existing associations. Mr. Biernat was not in favor of the last proposal for rental buildings back in 2011. At that time, based on the feedback of the condo owners, the EDA Board decided to give the project more time to see if a developer would come forward to construct the condo buildings as was originally planned for that site since the real estate market was just beginning to improve. However, to date, there has been no interest in moving forward with that concept. Fehst said the density is the same since both concepts are for multi -unit buildings. He told members that some of the condo units are being rented now so he doesn't see that it would be a drastic change for the development as a whole. Fehst went on to say that the development agreement has been amended once already to allow the detached townhomes currently under construction, rather than the attached style townhouses that were constructed initially. He feels the biggest challenge would be coordinating the different Home Owner Associations with management of the rental buildings to maintain the private neighborhood. Dixon stated that many younger people don't want to own property. Their priorities are to work, travel, and go out socially. They only want a place to sleep and many don't have money for down payments for ownership. He went on to say that many of the baby boomers also are moving out of their homes. They want a nice place to live but would rather be able to lock the doors and go south for the winter or come and go as they please without the maintenance that home ownership brings with it. Dixon told the 23 EDA Minutes Page 4 May 4, 2015 members that these buildings would blend with the appearance of the condo building. The quality of construction would be equal to or better than the present condo building. He would also include amenities such as a pool, fitness room, and community room once a market study is done to determine the targeted age group and what would make them attractive and marketable to that age group. Dixon told members that utilities would be separate and the buildings could always be condo'd at a later time. The only thing that would be necessary is to change the documentation with the County. Questions from Members: Szurek asked if they would be market rate apartments. Dixon said they would be. Szurek stated she thought it would be good to finish the project and she likes the concept. Schmitt said she would be open to the idea if they were high quality construction. She suggested giving the condo residents passes to the apartment buildings amenities to win them over and make it more of a "community ". Peterson said he thinks Columbia Heights should open their minds to the changing market trends and he understands that this is the type of housing that people want now. He admitted that he changed his mind at the last proposal and voted against it after listening to the condo owners concerns. But he feels the City has given the project enough time and that it would be better for the city as a whole to get the area developed. Williams agreed with Peterson and thinks we should consider the proposal. Nawrocki asked what is meant by market rate. He wanted reassurance that this would not be subsidized housing in any way. Roseth stated that market rate prices range from $1.65 - $3.00 /sq. ft. per month. If one bedroom units were 700 sf, the rent would range from $1,155- $2,100 per month and two bedroom units that were 1,000 sf would range from $1,650- $3,000 per month. Murzyn stated he would reserve comment at this time and wanted to look into it further. He is definitely against Section 8 rental or low income, subsidized housing being constructed at this site. Herringer stated he was opposed to the last proposal and didn't want to turn his back on the condo owners. He is surprised at the 10 year statute of limitations and understands if that is true how it would affect the market. He is not opposed to this proposal if they are high quality and market rate. Hogeboom told members that he has worked with Roseth when he was in Golden Valley on a similar project and suggested organizing a tour for the board so they can see firsthand what kind of construction is being proposed. Roseth stated he will arrange for them to see the Arkada in Golden Valley and some at West End that are now finished. He said the vacancy rate of these projects is less than 3 %. Nawrocki would like staff to have the City Attorney verify the 10 year Statute of Limitation the developer spoke about. 24 EDA Minutes Page 5 May 4, 2015 2. Request to Allow K -12 Schools in Commercial Zoning Districts Hogeboom stated that Robert Grootwassink, president of Grootwassink Real Estate, currently owns the Columbia Heights Shopping Center located at the northeast corner of 40t'' and Central Avenues. Global Academy, an elementary and middle charter school, is located within the shopping center. The site is located in the Central Business District, and does not permit K -12 schools. The school is considered a non - conforming use and cannot expand in its current location or relocate to another property within the commercially -zoned areas of the City. Mr. Grootwassink has indicated that Global Academy has an extensive waiting list of students, and would like to expand its size. Mr. Grootwassink would like to relocate the school to the Central Valu Center in portions of the former Rainbow Foods and Slumberland Clearance Center stores. In order to accomplish this proposal, the City would have to amend the General and Central Business Zoning District requirements to allow K -12 schools. The districts do currently permit trade schools and training centers. The Planning and Zoning Commission discussed allowing K -12 schools within the commercial zoning districts in 2014, and ultimately determined not to recommend the change to the City Council. The Commission felt at that time that allowing the use would interfere with the retail and business marketability of districts. This decision was supported by the business owners who participated in a survey regarding an amendment to the Ordinance to allow schools in that zoning district. Mr. Grootwassink feels that his plan to relocate Global Academy to the Central Valu Center and bring in a new charter school to the existing school location is viable, and he has requested an audience with the Economic Development Authority to discuss his plans. If the EDA would like to allow a charter school to be located in the Central Valu Center, then a change must be made to the Zoning Code to permit K -12 schools within the commercial zoning districts in the City. If the EDA were to consider the allowing K -12 schools in commercial areas, staff recommends doing so by use of the Conditional Use Permit process. He said he has been contacted by numerous real estate developers who have inquired about other sites for the purpose of adding other Charter Schools also. If the zoning code is amended to allow schools in a commercial area we could end up with numerous schools along Central Avenue which would diminish commercial /retail space available in the City. He reminded members that schools are allowed in other zoning districts so they do have options to locate within the City. Staff seeks direction from the EDA regarding whether or not to initiate the zoning amendment process. Questions /comments from members: Williams said he got a lot of feedback from business owners last year when this was discussed. He said everyone who contacted him about it were against it. He said they did not feel it is a good use of commercial/business space. 25 EDA Minutes Page 6 May 4, 2015 Herringer asked what would go in the space that currently holds Global Academy. Hogeboom said the owner plans on placing another Charter School in that space which if the Zoning Code is amended would also require a Conditional Use Permit before he could put another school in there. Peterson stated he is not in favor of amending the Zoning Ordinance to allow schools in this district. We need to keep what little Commercial space we have for business use. Nawrocki, Szurek, and Schmitt all agreed with Peterson. 3. Scattered Site Housinj4 Prop_ram Update- Wickham stated the Scattered Site Housing Program was initially approved in 2013, and therefore has been underway for two years now. The program consists of 3 components: 1. Master Listing Agreement: ReMax —Pete Heryla & John Rockwell Master. This document is an agreement with the EDA and Pete Heryla and John Rockwell to list and market the lots for sale. An updated list with proposed lot prices will be available at the meeting. 2. Purchase and Redevelopment Agreement. This document is an agreement with the EDA and a licensed builder. A Purchase and Redevelopment Agreement that is required for the sale of each lot. This agreement determines the sales price, the house plan and completion date. 3.Mode1 Homes. We are recommending a set of design requirements to replace the models. Staff is recommending the following changes to the Scattered Site Housing Program: • Staff recommends that we continue to utilize ReMax -Pete Heryla & John Rockwell as the listing agents for the program. • Staff recommends the revised listing prices for lots in the program. • Staff recommends adopting the design requirements instead of 1 or 2 models and authorizing staff to approve house plans submitted. • Staff recommends more flexibility for buyers to bring their own builder as long as they can meet the design requirements. • Staff recommends continuing to require buyers to enter into a purchase and redevelopment agreement. • Staff recommends buyer to construct owner occupied single family housing and for buyers to sign a 10 year deed restriction agreeing to that. • Staff recommends keeping the 15% payment in excess of $160,000 home sale. It is the EDA's discretion to leave in or not. We have not received any premium funding on the lots sold thus far. Since some of the lot prices are increasing, we could take this requirement out. Questions /comments from members: Members asked if there was a clause in the original agreement that the City has the right to take the lots back if construction doesn't start within 6 months of the sale to Timbercraft. Wickham said there was. Peterson questioned whether we could invoke that right on the Reservoir Blvd. property. John and Pete told members how there have been three different parties interested in that site and that they 26 EDA Minutes Page 7 May 4, 2015 all fell through for one reason or another. They now have someone who is interested again and they should know shortly if it will go through. Peterson stated if it doesn't, he wants to take action to take it back. Wickham then explained that staff is not recommending adding any lots into the program. We have another 10 or so, but we can market them separately. Herringer asked if the requirement of ownership for 10 years has been a stumbling block. John and Pete said no, it hasn't. Quality and design has been more of an issue as it increases the price points. People inquire about a simpler style and less costly finishing options. He said they also get a lot of calls from Investors looking for low priced homes to rent out. When they find out about the ownership requirement it eliminates them from pursuing a purchase. Nawrocki wanted the differences clarified between the old program requirements and the new ones recommended. Schmitt wanted to know which document had the language change about opening the program up to other builders. Wickham told her it was part of the Purchase and Redevelopment Agreement. Pete Heryla told members they would like to keep the exclusive builder language as it gives more control over the finished product. The quality of construction between builders can vary a lot. Instead he suggested putting stronger language in the agreement to keep a consistent model in production so people have something to view. He thinks if the houses are built on spec, they will sell. Heryla stated the city owns other lots not in this program that could be sold to other builders. Hogeboom said we could stay with one builder if he agrees to build another house on spec as soon as the other one is finished and sold. He suggested putting a time frame that construction must begin in the agreement. Schmitt stated she would like to stay with Timbercraft as there are only 5 lots left in the program and that consideration should be made of possibly combining the two Tyler St lots for construction of a larger home. Jeff Mandicks, from My Home Detail Construction Co. asked how many lots were in the program to start with. He was told there were 12 lots and that 6 -7 have sold. Motion by Szurek, seconded by Schmitt, to enter into new Master Listing Agreement with ReMax. All ayes. MOTION PASSED. Motion by Szurek, seconded by Schmitt, to adopt Design Requirements for Scattered Sites Housing Program with language changes regarding minimum foundation size to minimum finished space. All ayes. MOTION PASSED. 27 EDA Minutes Page 8 May 4, 2015 Motion by Szurek, seconded by Schmitt, to adopt changes to Purchase and Redevelopment Agreement for Scattered Sites Housing Program but changing language to stay with exclusive builder and to add language requiring building additional houses on spec within 45 -60 days of completion of the previously built one. All ayes. MOTIONPASSED. Motion by Szurek, seconded by Schmitt, to adopt changes to Addendum B to Exclusive Right to Sell Listing Contract for Scattered Sites Housing Program, but remove language for 15% premium pricing. All ayes. MOTIONPASSED. 4. North Metro Community Home and Garden Show Hogeboom told members that the City of Columbia Heights has been invited to participate in the North Metro Community Home and Garden Show which takes place in Blaine. The Show is currently sponsored by the cities of Blaine, Fridley and Mounds View. It is designed to benefit both the citizens and businesses who participate, while helping inspire, encourage and support homeowners who want to improve their homes and yards. Attendees of the Show are able to meet with and learn from experienced professionals who offer the latest product information. They will also have the opportunity to learn from experts at seminars scheduled throughout the Show hours. Each participating city has a booth at the Show where residents can interface directly with staff. The City of New Brighton has also been invited to join the Show. Participation in the Show requires a one -time payment of $2,000 to the Fridley Housing and Redevelopment Authority. The payment is meant to cover operational and advertising costs. There is a coordinator that handles reservations, set up, and marketing. If the Board approves participation, the funds would be taken from fund 420. Questions /comments from members: Szurek went to the last one and was disappointed as there were hardly any vendors participating. She said they were able to walk through the show in about 10 minutes. Hogeboom agreed it was smaller than others he has participated in (West Metro). He said New Brighton is joining and Spring Lake Park is considering it. He hopes with the additional cities participating that the interest level from the contractors would also increase. Hogeboom stated that the one this year was scheduled the same day as the larger one held in downtown Minneapolis so many contractors opted for the Minneapolis show. Next year they have changed the date to ensure this isn't case. Nawrocki questioned the value of staff time it would take and whether it was really worth it. Hogeboom explained that since they have a coordinator to oversee the show, it would take a minimal amount of staff time. 28 EDA Minutes Page 9 May 4, 2015 Motion by Herringer, seconded by Schmitt, to authorize the EDA President and Executive Director to execute and agreement with the Fridley Housing and Redevelopment Authority (HRA) designating Columbia Heights as a co- sponsor of the North Metro Home and Garden Show and allocating a one- time payment of $2, 000 to the Fridley HRA for operational costs. Roll Call: Ayes- Herringer, Williams, Schmitt, Szurek, Murzyn, Peterson Nays- Nawrocki MOTION PASSED. 5. Community Farmer's Market Discussion Several members of the community have expressed interest in starting a farmer's market. While some local farmer's markets are managed by businesses or non -profit organizations, some farmer's markets are operated and subsidized by local governments. Management of government- initiated farmer's markets is typically done through park and recreation departments. In this case, cities must offer financial assistance to subsidize the cost of running the event. If the City were to initiate a city operated or sponsored farmer's market, it may be advantageous to discuss doing so in coordination with the development of the new municipal Library. The Community Development Department could assist in the process by doing research into set -up requirements. Anoka County will be applying for State Health Improvement Program grant funds later this year that could be used for farmer's market planning and implementation. The City Council /Economic Development Authority would need to consider whether a government - sponsored farmer's market is a priority of the City, and if so, whether or not additional long term funding for the Recreation Department would be acceptable in order for the city to operate a farmer's market. The Community Development Department seeks further direction from the EDA to better understand its role in the planning process for a possible government- sponsored /subsidized farmer's market. Questions /comments from members: Schmitt thought it was interesting that newspapers have recently had articles regarding the different Farmer's Markets now operating. She feels Maple Grove's is one of the best. She said it is City sponsored and they have 2 part time staff people who run it. She passed out information on how it started. She said it is like a mini fair every week for families to enjoy. Szurek said something of this caliber would require a large area and wondered where she thought this would work in Columbia Heights. Schmitt said she originally thought the Rainbow Mall site, a Park, or the Library Parking Lot would be good spots. 29 EDA Minutes Page 10 May 4, 2015 Nawrocki says he knows Minneapolis has one that is very successful. He stated that Immaculate Conception used to host one, but over the years there was less and less participation. He questions if it would be successful long term. Szurek stated the lack of space they were allotted in Immaculate's parking lot and the location was the problem with that one. Jennifer Laine -a local resident -felt that it would be very successful. She said there is one in NE Minneapolis also that is very busy. She said they offer chair massages, artists display their work, crafts are sold, food and mini donuts are sold, and often times musicians play. People make a point of attending since it is held only once a week for a couple hours. She thinks it should be well planned and marketing could be done over the next year so that it could open next year. Ms. Donnelly -a member of Community Methodist Church - suggested holding it in the church parking lot starting later this summer and then possibly moving it to the new Library parking lot once it is finished. She said it has to go before the Church Board for approval. She feels she could get volunteers from the Church to help organize it. Peterson asked what they think the City's role should be? He doesn't think staff should have to spend a lot of time with this. He said he thinks appropriate City support would include promoting it on the City's website, bulletin board, newsletter, on cable television and announcements at the City Council meetings. Schmitt thinks a trial run this summer at the Methodist Church would be a good idea and then move to the Library Parking lot next year. She said vendors bring their own tables and do their own set ups. Nawrocki stated if the church and volunteers want to run one, that is good, and the City's only role should be to support it. Williams doesn't think the City should be involved in running one. He also questioned if held on City property if liability insurance would be required. Hogeboom told members that Anoka County may have funding available under a new "SHIP Program" to promote healthy living choices. Funding for projects such as a local Farmer's Market will be considered in July and would be awarded in the fall for use in 2016. This project could be a candidate for the funding. He will keep the two attendees and Councilmember Schmitt apprised of information regarding this Program so they can make application for the funds if they are interested. Fehst said the area behind the Library along the east side of the property could be used temporarily until a permanent development project is decided on. Fehst said he doesn't think staff should run it or be involved in organizing it. He thinks volunteers need to do this. He said the issue of Insurance would need looking into. Ms Donnelly said that vendors could be required to carry their own insurance and provide a Certificate to the City. 30 EDA Minutes Page 11 May 4, 2015 OTHER BUSINESS Negotiation for Purchase of Duplex at 4641 -43 Polk St. Wickham explained that ACCAP is interested in selling the duplex they own at 4641 -43 Polk St. They purchased the property in 1997 for $55,250. The Estimated Market Value for 2015 is $151,500. Staff recently did an inspection of the property and said it is in satisfactory condition to be used as rental property. However, if the City purchased the property we would demolish it to clear additional property on this block for future redevelopment of single family homes. Wickham told members he initially offered ACCAP $50,600 (the current land value), which ACCAP turned down. He then made an offer for $75,000 and ACCAP countered with $100,000. Staff is looking to the Board for direction on whether they wish to purchase this or not. Members agreed that they are not against obtaining the property, but they are not willing to pay that much for it. They felt $75,000 was the most they are willing to offer, especially since demolition expenses will also be incurred if we purchase it. Proposal from Developer to Purchase City Owned Property at 4631 Pierce St. Wickham explained that Jeff from My Home Detail Construction Company approached staff with the desire to purchase 4631 Pierce Street in order to build a new home for a client who is interested in the site. This developer recently built new homes along University Avenue in Fridley, and this house would be similar in style to those. Wickham said if the Board is interested in selling this piece a price needs to be established. Pete and Jon from ReMax looked at the site and feel a value of $25,000 is a fair market value for the 60 ft wide lot. It is not a premium site as it has a retaining wall in the rear that is in questionable condition. Fehst said we should check with the attorney to see if it can be added to the Scattered Site TIF District Program. If it can be added to the District and there is a tax advantage, it could affect the price set by the Board. Nawrocki asked what the County's estimated market value on the lot was. Staff did not have the exact figure. After some discussion, the members generally agreed that a fair value would be in the $20,000 to $25,000 range. They asked the developer what he had paid for the Fridley lots. He told them he paid $25,000- $30,000 for those lots and they were similar in size. This matter will be brought to the City Council on Monday, May 11 t' so that more information can be obtained and provided to the Council. 31 EDA Minutes Page 12 May 4, 2015 The next regular EDA meeting will be Monday, June 1, 2015 at City Hall at 6:30 pm. The meeting was adjourned at 9:18 pm. Respectfully submitted, Shelley Hanson Secretary 32 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION MONDAY, MAY 4, 2015 CALL TO ORDER The meeting was called to order by Chairperson Pro Tem Olson at 5:35 p.m. ROLL CALL Members present: Doty, Olson, Tyler, Carlson arrived at 5:40 p.m. Staff present: Kathy Young, Assistant City Engineer Ted Fischer, Police Sergeant Sue Schmidtbauer, Public Works Secretary Council Liaison: Donna Schmitt APPROVAL OF MINUTES Motion by Tyler, second by Doty, to approve the minutes of April 6, 2015, as presented. Motion carried unanimously. OLD BUSINESS A. PUBLIC HEARING TO INSTALL TRAFFIC CONTROL AT THE INTERSECTION OF 7TH STREET AND 42ND AVENUE At the Traffic Commission meeting on April 6, 2015, Commissioners called for a Public Hearing to consider installation of YIELD or STOP signs at the intersection of 7th Street and 42nd Avenue, yielding or stopping traffic on 42nd Avenue. The Police Department reviewed the reported accident records at this intersection for the past five years. There were two accidents in 2010, one in 2013, five in 2014 (two in January and two in February), and two in 2015. The Commission felt the accidents in January and February of 2014 were potentially weather related due to the extreme winter conditions that year. The Commission also requested the Police Department review reported accident records at several other intersections in the area, both controlled and uncontrolled. The accidents ranged from 0 to 1 at intersections with stop signs, 2 to 3 at intersections with yield signs, and • 1 to 9 at uncontrolled intersections (including accidents prior to yield signs being installed). At the intersection of 42nd Avenue and 7th Street the visibility seems to be good so it is surprising there are so many accidents. Currently on 7"' Street, traffic yields at 41" Avenue and stops at 44t" Avenue. On 42nd Avenue, traffic stops at 5th Street and Jefferson Street. Commission members Doty and Tyler had no comments. Olson stated that the grid streets we are talking about are a disaster, and it seems like traffic gets worse every year. He is not stop or yield sign oriented, but when there have been so many accidents in such a short time we need to take another look. That is the reason for tonight's public hearing. He then asked for public comments. 33 Traffic Commission Minutes — May 4, 2015 Page 2 Kristopher Barto of 42"d and 7th Avenue asked Olson why he is not a proponent of stop or yield signs at an uncontrolled intersection. Olson replied because of the obvious speed limit and good visibility. He stated stop signs, and yield signs especially, tend to be ignored in that type of area and are not a cure -all for the problems they are having in that area. Kris stated he witnessed an accident on March 2 where two cars basically exploded in the intersection. Both drivers were not from around here. If you go through an intersection three blocks back that has a sign, you assume if you don't have a yield or stop sign at the upcoming intersection, that the other person does. He warns people coming to his house for the first time that there are uncontrolled intersections in the city. He feels that an intersection with nine reported accidents needs traffic control. He also brought up the school bus accident in 2013. Agreed this intersection has visibility but does not understand why it is less relevant to have a stop sign here than four blocks down. Tyler responded that you cannot have stop signs at every intersection. The state has certain guidelines that mandate cities and towns meet certain criteria to install traffic signs. That is why you don't see stop signs at every intersection. The issue is not the intersection, it is the drivers. The driver's manual states that the driver on the right has the right of way, but is still required to slow down. Tyler stated he is not debating the need for a stop sign, just explaining that at every meeting we get the same statements from everyone and are very sensitive about this. He will vote on the motion but wants to advise that a stop sign is not necessarily going to solve the problem. Doty interjected that no matter how many signs you have, drivers will still go through them and most stop signs do not prevent accidents. Barto stated the accident he saw both cars were going at full speed and neither slowed down for the right of way. Bill Hugo, resident, stated the intersection is also a bus stop and kids are waiting on that corner every morning for a bus. He feels every corner in Columbia Heights needs at least a 2 -way stop. Another resident has lived at the corner of 42nd and 7"' Street for 50 years and stated there have been a lot of accidents since he's lived there. He feels stop signs need to be placed on that corner. Approximately one month ago a car came up over the bank into his yard almost to his front door. Louisa Podlich at 4204 7th Street agrees about the winter weather conditions in 2014. However, because of snow removal it was not just the icy conditions that contributed to accidents but the snow banks also reduced visibility. Feels we need to consider stop signs due to winter conditions. Amber Bumette loves the neighborhood but thinks about people in the intersection due to accidents. People drive really fast. People not familiar with neighborhood have problems with the intersection. Stated drivers have a responsibility, but the city has a responsibility to look out for them. Sergeant Fischer stated that intersection may get more traffic because of the police station. Carlson feels there have been too many accidents at that intersection to ignore. Olson agreed but reiterated that signage gets so heavy that drivers disregard it. Carlson agreed and stated he doesn't trust any intersection, even if there are signs. One resident stated people that don't know the neighborhood trust it and expect someone else to slow down because there is no sign, especially when they had one two blocks earlier. Barto stated he doesn't understand what the difference is between 6th and 7"' Streets. Young stated the accidents have been recent for some reason. Barto stated those are the reported accidents. Tyler advised that is all we can go by. Young feels something seems to have changed that is causing more accidents at this intersection. Barto states drivers are not paying attention and that a stop sign can reduce the number of 34 Traffic Commission Minutes — May 4, 2015 Page 3 people not paying attention. Carlson asked in what direction the stop signs should be placed. Barto stated it doesn't matter; he's seen accidents from both directions. Podlich feels it should be on 42nd Avenue, that way something is happening every two blocks. She feels that would make people slow down a little. Barto agreed with 42nd Avenue. Motion by Tyler to recommend to the City Council to install STOP signs at the intersection of 7th Street and 42nd Avenue, stopping traffic on 42nd Avenue. Second by Carlson. Motion passed unanimously. Advised residents motion will go to the May 11 th City Council meeting. Signs will most likely take a couple of weeks to install, depending on if they need to be ordered or are in stock. OTHER OLD BUSINESS None. NEW BUSINESS None. OTHER NEW BUSINESS None. REPORTS A. CITY ENGINEER Parking on 49th Avenue for the Hylander Center was approved on a trial basis by the City Council. June Agenda Items The Council received a request to change the YIELD signs on Quincy Street at 43rd Avenue to two - way or four -way STOP signs. The Police Department is reviewing the parking on the west side of Monroe Street from 46%2 Avenue to 47th Avenue, based on the number of complaints received from residents. The majority of vehicles parked on Monroe Street belong to Hilltop residents. B. POLICE None. C. COMMISSIONERS None. ADJOURNMENT Motion by Carlson, second by Doty to adjourn the meeting at 6:09 p.m. Motion carried unanimously. Respectfully submitted, Sue Schmidtbauer, Public Works Secretary 35 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION MONDAY, JUNE 1, 2015 CALL TO ORDER The meeting was called to order by Chairperson Carlson at 5:31 p.m. ROLL CALL Members present: Carlson, Doty, Olson, Tyler Staff present: Kathy Young, Assistant City Engineer Lenny Austin, Police Captain Sue Schmidtbauer, Public Works Secretary Council Liaison: Donna Schmitt APPROVAL OF MINUTES Motion by Olson, second by Tyler, to approve the minutes of May 4, 2015, as presented. Motion carried unanimously. OLD BUSINESS None. OTHER OLD BUSINESS None. NEW BUSINESS A. REQUEST TO CHANGE YIELD SIGNS ON QUINCY STREET AT 43RD AVENUE TO TWO - WAY OR FOUR -WAY STOP SIGNS. Ms. Susan Lowe submitted a request to City Council members regarding traffic control at the intersection of Quincy Street and 43rd Avenue. Residents are requesting the YIELD signs be replaced with TWO -WAY or FOUR -WAY STOP signs. The concern is the number of accidents. Currently traffic yields on Quincy Street. Traffic on Quincy Street stops at 42"d Avenue and 44th Avenue. Traffic on 43rd Avenue stops at Monroe Street and Central Avenue. The Police Department reviewed the reported accident records at this intersection as well as the surrounding intersections from January 1, 2010 to May 15, 2015. There have been nine accidents at this intersection over the five year period. Seven of the nine accidents have been during winter months. Staff recommends two -way stop signs be installed. The intersection does not meet the guidelines in the MMUTCD for four -way stop signs. Additional accident information is needed to determine which direction to stop. Matthew Strong has lived at 4246 Jackson Street for 1 -1 /2 years and in that timeframe he has seen multiple car accidents occur at that intersection, two of which ended up in a yard. Accidents continually occur where vehicles are going down the hill and do not yield properly, they end up T- boning the other vehicle and knocking it into a yard, especially in the winter. He rides his bike 36 Traffic Commission Minutes — June 1, 2015 Page 2 in the winter months through that intersection, his children walk through the intersection, and he drives through it every day. What worries him is that visibility coming down the hill is so minimal for vehicles' coming up Central Avenue towards University that yielding is not realistic. If you don't stop in the winter, because you're going downhill, there is no way to adjust for oncoming traffic. He works at night and is afraid he will get hit by a car or intoxicated driver that can't see him because there is no indication to stop, only the need to yield. Feels it is hazardous for the kids that live there or anyone who walks or drives through that intersection. Carlson asked if people will not stop for a yield sign, does he think they will stop for a stop sign. Matthew stated the issue is that vehicles are not fully stopping; they slow down but are not accurately judging the fact that they are on a hill, especially in the wintertime. Feels a stop sign would indicate to drivers that they need to make a complete stop before continuing. Knows most people don't properly abide by yield signs but feels they would more correctly adjust for a stop sign than a yield sign. A stop sign directly indicates that they need to stop because you cannot see cars coming from Central Avenue. People also drive rapidly from the opposite direction because it's a 3 -4 block distance from Central Avenue to that intersection. Also, there are no intersecting lanes on the right side because of the mall, so vehicles do not slow down until Jefferson or Monroe Street. Drivers from the other direction are not properly assessing the situation when coming down the hill because they cannot see cars coming from Central Avenue, so they are unaware that when they hit the intersection they do not have time to slow down to avoid cross traffic. That is his biggest issue, when you have a yield sign you should be able to see cross traffic and adjust your speed for that. Feels a stop sign would let people know they are approaching a dangerous intersection and need to stop. A yield sign does not allow for assessing the situation, once you get to the intersection there is no way to stop in time. Feels a stop sign would definitely stop traffic and make it safe. Matt Sherin concurs with everything Matthew said. Also, the west side of Quincy Avenue does not have a sidewalk on either side so people with small children or the visually impaired couple across the street encounter additional complications where the sidewalk ends due to the traffic and problems with yielding. When cars have ended up in the yard due to accidents, they are all the way up on the lawn and on their side or upside down. People trying to cross at the new crosswalk on Jackson Street have problems due to the yield sign and drivers going to work coming from or going to Central Avenue. He feels there should be a 3 -way stop sign at the crosswalk and a 4 -way stop at Quincy Street, or one or the other to slow the cars down that floor it to Jefferson and from Jefferson to Central Avenue. He stated he can hear cars racing up and down Quincy and Jefferson Street and people drive pickup trucks in excessive speed on a regular basis. States these issues happen over and over and over. Tom Locker has owned the house at 4300 Quincy for the last seven years and has lost track of how many cars have ended up in his yard. The last car almost hit his deck and he is thankful his children were not outside. People fly through this intersection. A lot of times the person with the right of way slams on the brakes because the car coming down the hill doesn't stop. He is worried about his children's safety. Feels a stop sign is a minimal cost and will save a life. Olson asked where the stop sign should be placed, on 43'd or Quincy. Mr. Locker would like a 4 -way stop. His kids are not allowed to play in the front yard because of all the accidents. He has had to put the yield sign back up three times. Feels people will not blow through a stop sign or they will at least slow down. A yield sign to young drivers means speed up and get through the intersection before the other person. 37 Traffic Commission Minutes — June 1, 2015 Page 3 Susan Lowe lives at 4256 Jackson and has been in the neighborhood for 57 years. She started this to protect her neighborhood and community. She was out in her yard yesterday and there was another near accident. It doesn't cost much for stop signs. She is worried about the kids and pets, is afraid someone will get killed at that intersection. Laura Gutierrez of 4257 Quincy has lived there three years. She also has seen a lot of accidents and three cars have ended up in her yard close to her window and door. She is afraid someone is going to die and she has children. Cars fly through the intersection in the summertime and the neighbors have to be very careful. She does not want to waste anyone's time but feels a stop sign is necessary. Margarita Angel also lives at 4257 Quincy and reiterated Ms. Gutierrez' statement. Stated the children need to be safe as well as the adults and feels stop signs will prevent accidents. They have an accident almost every day. Olson stated it is obvious there is an issue here and questioned the state guidelines for a 4 -way stop. Kathy stated this intersection does not meet the criteria for a 4 -way stop because there have not been five accidents in a 12 month period and it does not qualify for high pedestrian traffic. Olson explained to the residents that the state dictates what we can and can't do regarding stop signs. Per state guidelines this intersection does not qualify for a 4 -way stop, but he feels there is enough interest from the neighborhood that something can be done. The Traffic Commission is in support of stop signs. Motion by Olson to call a Public Hearing to install 2 -way stop signs at the intersection of Quincy Street and 43'd Avenue stopping traffic on Quincy Street or 43'd Avenue. And during this Public Hearing residents, if they come back, will have the opportunity to push for a 4 -way stop. However, as pointed out, the intersection doesn't meet the guidelines of the state to install a 4- way stop. Motion seconded by Tyler. Motion carried unanimously. Carlson advised this motion is calling for a Public Hearing at the next meeting on July 6 and that the residents will receive a notice of the hearing beforehand from the City. Tyler explained that the Public Hearing gives all the neighbors an opportunity to voice their opinion. OTHER NEW BUSINESS None. REPORTS A. CITY ENGINEER There was a request for a handicap sign at 5020 6"' Street. B. POLICE There was a request at the December Traffic Commission meeting to perform speed surveys on the 4200 and 4300 blocks of 7th Street. There were no significant speeds. Have had off and on parking complaints for the 4600 block of Monroe on the west side from 46 -1/2 38 Traffic Commission Minutes — June 1, 2015 Page 4 to 47th Avenue. People living in the Hilltop trailer court or the townhomes will park on the Columbia Heights side of the street. Have recently been getting more parking complaints, mainly from one or two neighbors. The department has stepped up enforcement and has issued 10 tags since April. Vehicles are parked on that side quite often and we have had parking complaints off and on the last five years. Mike O'Reilly of Public Works told Captain Austin that parking has gotten worse during the winter and has become more of a problem the last two years. Monroe Street from 46th to 47th Avenue on the west side is the main issue. The six hour parking ordinance is based on complaint. Have considered no parking signs but that may penalize the residents that live there. Has reached out to the townhome association but they have been less than helpful. Will keep on it for the next month or so - -does not want to post more no parking signs. There is parking on the Hilltop side and in the townhome but they choose not to park there. Doty asked if tickets have a name and address so can tell if repeat violators. Austin does not have the breakdown. The only time they would tow is if the vehicle is parked over 24 hours or in winter. Olson asked if residents who are the complainants have off street parking and Austin replied they do. Olson feels there should be no parking along that entire curb. Austin stated he can reach out to the complainants and see if they are willing to come to a Traffic Commission meeting to talk and make a recommendation. Doty questioned issuing permits for street parking. Austin stated there are criteria that need to be met to obtain a permit. If residents have guests and they need to use the street then it may be a problem. Captain Austin will reach out to the complainants and see if they are interested in coming to a Traffic Commission meeting. Doty questioned if we can put the speed trailer on the street where Mr. Cherin stated the cars are driving in excessive speed. Austin stated he can do that - -will check it going downhill. There was also discussion as to where to put the stop sign at the intersection of Quincy Street and 43rd Avenue. Olson brought up the timing of the lights on 53rd and Central Avenues, stated the green light is never long enough to get all the traffic through. Traffic at the intersection is becoming congested and dangerous. Kathy will put it on her calendar to do some turning traffic counts at that intersection after the new restaurants have opened. C. COMMISSIONERS None. ADJOURNMENT Motion by Olson, second by Tyler to adjourn the meeting at 6:15 p.m. Motion carried unanimously. Respectfully submitted, Sue Schmidtbauer, Public Works Secretary 39 CITY COUNCIL LETTER Meeting of: July 13, 2015 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO: 7C PUBLIC WORKS ITEM: ESTABLISH A PUBLIC HEARING BY: Kevin Hansen BY: TO CONSIDER ALLEY LIGHTING DATE: 7/8/2015 DATE: Background: Staff is requesting the City Council establish a Public Hearing date for formal consideration of assessing one Xcel Energy protective light (Nightwatch) to benefited properties, as requested by petition. The proposed light is located in the alley. The petition is for one protective light to be installed on an existing pole between 4140 and 4146 Reservoir Boulevard. There will be six parcels included in the assessment. Of these six parcels, four property owners signed the petition in favor of installing the alley light. Recommended Motion: Move to establish August 10, 2015 at 7:00 p.m. as a Public Hearing for consideration of alley lighting between 4140 and 4146 Reservoir Boulevard. Attachments: Map Petition COUNCIL ACTION: 40 N OOZE N o F- C) T z w yfn W N m N €f 0 CD N d' o f T O W W 6E64 2 UU� S£64 � J co � Q <, (1) C m T ££6L �Ari�w/ 13�� f L 6264 N 0 N OOZE N o SM N 64L4 N 60LL N d' OS6L T 6664 6E64 M S£64 v (1) C m T ££6L 13�� OM 4 6264 N 0 r Om 00£ 4 T r M 46£4 9EZL T 4££4 ZZE4 SZ£4 84£4 64£4 94£L ML ZLEL LOLL 00 E£ZL M SZZL OZZ4 N CM ML T 0424 £4Z4 LOZ6 EOZ6 =imnw-»i4 0 M7 OOZE 0£LL 6M SM SZLL 64L4 S44L 60LL 4444 960E L04L 8EOL L£OL 6£04 E£OL Q N N T V T a 00,E � M M SrsL a rn N Ln N a � O b bco O,� O 3£bL d` ^bry 9464 LZ64 OL64 SL64 8M 64L4 0044 L0V4 L ML m rn J o ❑ Z N _0 ` w V J Q d (1) C m 9LE4 Q N N T V T a 00,E � M M SrsL a rn N Ln N a � O b bco O,� O 3£bL d` ^bry 9464 LZ64 OL64 SL64 8M 64L4 0044 L0V4 OVEL ML m 1357 0££4 1355 6ZE 4 1139 9LE4 13�� OM 4 60EL 00£ 4 ^� ' 9EZL OEU 6ZU 8LU ZLLL 9044 9£OL 0 Lo vT a C1 LO v Lo 009, T O OssL a � Ln 0 v o 1 gOSi o �� � o N / o `C 1-900 c o P T °v 0000 ov rn Co N s�bL Z w am amaf cD a D S 0 g c� � ix mZ o j W Y IOZ LL P O W t _ oa cc m 0 Co N T `y� 0 CD n�°�►O 0 a T n^ 00 v 0 M c, 9 C14 1►O 3 ti 9� `y �O N T > Q 9ZL4 N T T LI £I ML 8M 64L4 O r6l 6£04 PETITION. ALLEY LIGHT LOCATION: Between 4140 and 4146 Reservoir Blvd We the undersigned petition the City Council of Columbia Heights to assess for one Xcel Energy protective light (nightwatch). One light will be installed on the pole between 4140 and 4146 Reservoir Blvd. We understand that the cost of the light will automatically be added to the utility statement. The current cost for one light is $1.00 per property per month, or $3.00 per property per quarter. This cost may increase with increases in the electric rate. 1-0 18131MOY1 INSTALL INSTALL NAME i _ tiADDRESS LIGHT LIGHT /P lcgy DEIVED JUL' 01 2015 PUBLIC wo 42 14Kc AGENDA SECTION: CONSENT NO: 7D CITY COUNCIL LETTER Meeting of July 13, 2015 ORIGINATING DEPARTMENT: PUBLIC WORKS ITEM: INSTALLATION OF 2 -WAY STOP BY: Kevin Hansen SIGNS ON QUINCY STREET AND 43RD DATE: 7/8/2015 AVENUE, STOPPING TRAFFIC ON QUINCY STREET CITY MANAGER BY: WX('V�11 DATE: Background: At the June 1, 2015 Traffic Commission meeting, commission members called for a Public Hearing on July 6, 2015, to consider the installation of TWO -WAY or FOUR -WAY STOP signs at the intersection of Quincy Street and 43rd Avenue, stopping traffic on Quincy Street or 43rd Avenue. The hearing notice was published in the Sun Focus newspaper and mailed to property owners within 300 feet of the intersection, as well as other residents in attendance at the June 1 st meeting. The Traffic Commission had reviewed the request for YIELD or STOP signs at this intersection at the meeting of September 16, 1996. At that time, there were 12 reported accidents in a three year period. The Commission recommended and the Council approved the installation of YIELD signs. Ms. Lowe submitted a petition to City Council members requesting the YIELD signs be changed to STOP signs. The concern was the number of accidents. The petition was forwarded to the Traffic Commission. There have been nine reported accidents at this intersection in the previous five years; three in 2011, two in 2012, one in 2013, and three in 2014. Seven of the nine accidents occurred during the winter months. On Quincy Street traffic stops at 42"d Avenue and 44th Avenue. On 43rd Avenue traffic stops at Monroe Street and Central Avenue. The volume of traffic on 43rd Avenue is almost twice the volume of Quincy Street. During the meeting of June l" and the hearing of July 6th, residents requested 4 -WAY STOP signs be installed. Analysis /Conclusions : The intersection does not meet the MMUTCD guidelines for FOUR -WAY STOP signs. In this case, the relevant guidelines include 5 or more crashes in a 12 month period, presence of high traffic and pedestrian volumes for an 8 hour period, or situation where multi -way stop control would improve operational characteristics of the intersection. In addition, traffic on 43rd Avenue stops at Monroe Street, 330' away from Quincy Street. Recommended Motion: Move to install two -way "STOP" signs at the intersection of Quincy Street and 43rd Avenue, stopping north and south bound traffic on Quincy Street, as recommended by the Traffic Commission. Attachment: Map COUNCIL ACTION: 41 O a 0 .a N MN'f cm z ao z cl €Z 2 N vvva.a N 1O v C7 H co M V WzLn F- 'a = st o z in cn } v W W o m ° O W U a I— LOL W UFO wU� do =3 RFYI 0 eMn J (n 59B i- of < Lu U Ln I- m N rv.N Z L z N 1 a n so M co O gg to Iry O a 0 .a OL9 N MN'f cm mmmmm ssa �re 0 N N N N vvva.a N 1O v v v co M V N a at st O c d 968 m v ° ° S9B LSB O rn v LOL to V) V a M 'r v eMn v N 59B {y v m Ln I- m N rv.N N so M co O to Iry O N N N 5H9 a M m M v 1 v a sF a v 0 N z ° N LL9 OL9 N MN'f cm mmmmm ssa �re 0 N N N N °m vvva.a h N v v 'v N N 55Eb N O 968 m v ° ° S9B Ld N MN'f cm mmmmm ssa �re 0 N N N N °m O a h N 00 v M N N N N O 968 m v ° ° S9B LSB O O v v avvvvvvv V68 L9B Lre O v �. n 6S8 59B N v m Ln I- m N rv.N N so M co O to vavvvvvaav O Ld N MN'f cm mmmmm ssa �re 0 N N N N °m O a v o a v a e v a Ld 1S N32Jn8 NVA N MN'f cm mmmmm ssa �re 0 N N N N °m O a Ln My ° � a M N v a Nv ° 968 m v ° ° S9B LSB O O £SS 8�8 N V68 L9B Lre O v �. n 6S8 59B N 1S N32Jn8 NVA N MN'f cm mmmmm ssa �re M N N N N co � O a Ln co � � O M N v O Nv ° O o v I h yOj O V q t0+1 N N � v O O v N v N rv.N N co O O a c 1S NOSNOV s T 'd sF Ili 0 N 'OV P') N N N N O O to N to R I d d d d d d d d d d d d I N N 1 N N N N N N N N N N a� is AONln 171 M M O N to N O O 1S 30MO 1' v� O y d V N N N N N N N N N N N N N N N d d d M M N N N N O Ln N N N N N N N N N N N N N 1S NOSICIVNW N MN'f cm N M N N N N co � O a Ln co � � � M N v O Nv ° O o v v v v a dN' v a v v v a v v v v rv.N O O a d' a s T 'd sF 1S NOSICIVNW N � N MN'f cm N M N N N N co � O a Ln w N � � � M N v a Nv N a f0 v v v v a dN' v v v a o a v v N � N MN'f cm N N N N N N N N N N co � O a Ln w N tLn cm N a M N v a Nv N a f0 v v v d O dN' O R 1S NOS2J3J33r I is NOlJNIHSVAA m LO M N r N Ln w N tLn cm N a M N M V C4 I N O N f0 v 7 v d O dN' O R s} a o is NOlJNIHSVAA m LO N N LL'n O a N C4 h NN V N M N M M IN N N a O v v v O a O v a a o is NOlJNIHSVAA v N LL'n Lf� a a LOf7 N L06i' M M N N v v v v v v a v v a a o a v v v N LL'n Lf� a a r°ii co L06i' a a v v v v v v CITY COUNCIL LETTER Meeting of. Julv 13. 2015 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER NO: 7E License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: NO: DATE: July 8, 2015 BY BACKGROUND /ANALYSIS Attached is the business license agenda for the July 13, 2015 Council meeting. This agenda consists of applications for 2015 Contractor Licenses and a Pet Shop License (name change). At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for July 13, 2015 as presented. COUNCIL ACTION: 45 TO CITY COUNCIL July 13, 2015 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2015 BLDG *Hoffinan Refrig & Htg *Pelco Construction Commonbond Construction *Blue Print Bldrs Corp *Airic's Htg LLC R Plumbing co. North Country Aire Htg *Northern Edge Plumb *MN Plumbing & Appl. *Norblom Plumbing *Chris Burkhardt Plumbing 5660 Memorial Ave N, Stillwater 5692 Centerville Rd, Wht Bear Lk 2077 Woodstone Dr, Victoria 311 1St Ave N #504, Mpls 2609 W Highway 13, Burnsville 9465 Orleans Ln, Maple Grove 29617 River Ridge Rd, Isanti 31344 103rd St, Princeton 14105 Rutgers St NE, Prior Lk 1465 Selby Ave, St Paul 578 Silver Lk Rd, New Brighton PET SHOP LICENSE Infinity FWH 5005 University Ave NE Formerly Peacock Chichlid $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $50 46 A u U N U � N � � O C O O UO U N Q � U) N E U � "- O N a U) ~ (D N w = .' g a m � J O � U 0 U H O U a) � U � N co O LO O N N N r N O N O) m N v- U DO C � _ m O ) LL O UD (n m O E m N -0 O Z 'n -r - w w CJ Z 3 N U m ti O `-- a) O U 0 zO Z U- 0 w Q C/) Q U- O z D O U = C� _ Q Z) O U LL O } F- U O co o 2! _O O Z r� U-) x (D > co �, c� CL o A u OD It m w Y * * * * * xa 0 w W W * * x> O L14 U) ?+ Q * * a r * * p, p o * * U 5 U * H O 000 * * 04 ff) 'T * * U 5i O Ln * Haa * * u) * * Z r * it -k + it i. 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Pa M H P: M 44 �,' a4 04 a N a H W O a H$ O Z H W Oa Z W a < w ra U W I W r->; Q H<< H 440 D HH<<<<< <W W HH<W HWn ZWO ? r-� U x 4 a Q I 0UaW W a' U a< w x H M U U U U U 3 W a a,S WW UMHaUH Q,' Z I U H\ a W O Fq a O q Q C0 11 'z, Z I H HMd'N MU)0HmN ID NHNNCOHNMd•OIHNMH000r)IT H Z Z I Z H U r ,7 , :) 1 00 O O H H N c11 w 110 r r O H H H N LO 0 00 0 0 N U1 tN O O N m M O O < Q' 1 < O Ga F-4 1 H N N N N N N N 'N N ") M 3' � d' Q' 'T 4' 10 1Q 110 110 10 10 10 10 r r r 00 00 00 H 011 W I 0.1 O CITY COUNCIL LETTER Meeting of: July 13, 2015 AGENDA SECTION: BID CONSIDERATION I ORIGINATING DEPARTMENT: I CITY MANAGER NO: 9B PUBLIC WORKS —/ ITEM: ACCEPT BIDS AND AWARD A BY: Kevin Hansen BY: CONTRACT FOR THE 49T" AVENUE TURN DATE: 7/8/2015 DATE: LANE CONSTRUCTION, CITY PROJECT 1415 Background: The City of Columbia Heights was awarded a 90/10 matching grant of $180,000 to construct a right turn lane on the west side 49th Avenue. The site layout is attached and the work involved is described as: 1. Construction Summa The work would involve developing a right turn (RT) lane within the existing ROW and existing easements. The current (road width is 42 feet, and adding a RT lane would modify the width to 46,feet, This would provide ,for a 12 foot westbound lane, an 11 foot through turn lane, and a 13 foot RT lane. Work would include new curb and gutter, new pavement from Central to Jackson and a new concrete median. Existing catch basins would need to be moved along with the loop detectors, moving signal heads and wiring for the traffic signal system. This work would also require minor modifications to the school's and Walgreen's driveway accesses as the driveway taper is being developed through this area. The consulting firm of Bolton & Menk prepared specifications following approvals by Anoka County and MnDOT. Plans and specifications were advertised for bids electronically through Quest Construction Data Network and MnDOT Eadvert site. Ten contractors (prime and sub) requested a copy of the bidding documents. Three bids were received and publicly read aloud at the June 30, 2015 bid opening. A copy of the bid opening minutes is attached. Analysis /Conclusions: The low bid was submitted by Hardrives, Inc. of Rogers, Minnesota, in the amount of $198,003.60. Less than $615 separated the next bidder. The project cost is slightly higher than the Engineer's Estimate. After reviewing the bids with the three submitting contractors, each indicated a premium was placed on getting the project completed prior to the start of school. Bolton and Menk has reviewed the bids and their recommendation letter is attached. Funding will be provided by a MnDOT HSIP Grant in the amount of $180,000 and State Aid funds in the amount of $18,003. Recommended Motion: Move to accept bids and award the 491h Avenue Turn Lane Construction, City Project No. 1415, to Hardrives, Inc., based upon their low, qualified, responsible bid in the amount of $198,003.60 from Fund 415 -51415 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Attachment: Bid Opening Minutes Bolton & Menk Review Letter COUNCIL ACTION: 57 CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Tuesday, June 30, 2015, 10:00 a.m. 49t11 Avenue Turn Lane Construction City Project Number 1415 Pursuant to an advertisement for bids for the 49th Avenue Turn Lane Construction, City Project 1415, an administrative meeting was held on June 30th at 10:00 a.m. for the purpose of bid opening. Attending the meeting was: Kevin Hansen, City Engineer Kevin Kielb, Bolton and Menk Anthony Kieger, Hardrives Steve Makela, Bituminous Roadways Bids were opened and read aloud as follows: Bidder Hardrives Bituminous Roadways Midwest Asphalt Respectfully submitted, Kevin Hansen City Engineer Base Bid $198,003.60 $198,617.70 $201,652.00 58 BQ I_TON 8; M F N K , 2 m � July 8, 2015 Kevin Hansen, P.E. City of Columbia Heights 63738 1h Avenue NE Columbia Heights, MN 55421 Consulting Engineers & Surveyors 7533 Sunwood Drive NW • Ramsey, MN 55303 Phone (763) 433 -2851 • Fax (763) 427 -0833 www.bolton - menk.com Re: Bid Results HSIP Improvements —49th Avenue Mill and Overlay - SP 113 - 020 -005 Mr. Hansen: NC® Bids for the 491h Avenue Mill and Overlay Project were opened on Tuesday, June 30, 2015. Three (3) bids were received which ranged from $198,003.60 to $201,652.00. A Bid Tabulation has been included. Copies will also be distributed to each Bidder after award by the City. The following is a summary of the Bids received: Bidder Bid Hardrives Inc $198,003.60 Bituminous Roadways $198,617.70 Midwest Asphalt Corp. $201,652.00 Engineer's Estimate $170,000.00 The low Bidder was Hardrives Inc with a Total Base Bid Amount of $198,003.60. If the City decides to award the Project to the low bidder, then Hardrives Inc should be awarded the Project on the Total Base Bid Amount of $198,003.60. If you have any questions, please feel free to contact me at 651 - 968 -7760. Sincerely, BOLTON & MENK, INC. Kevin P. Kielb, P.E. Client Service Manager Attachments — Bid Opening Attendance Bid Tabulation DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an equal opportunity employer 59 CITY COUNCIL LETTER Meeting of. July 13, 2015 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO: 9C PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK BIDS BY: K. Hansen BY: FOR LIBRARY BID PACKAGE #2: GENERAL DATE: 7/8/2015 DATE: CONSTRUCTION; MECHANICAL; ELECTRICAL AND FIRE PROTECTION. Background: The Library Project Team continues its work on the development of a new Library. The Schematic Design phase was completed at the end of March and the Design Development was completed at the end of June. A primary project goal has been to have the new Library completed in one year and operational by the end of May, 2016. To achieve this aggressive schedule, multiple bid packages will be required for certain phases of the work. Construction is ready to begin on the site -civil portion of the overall development. This work will involve mass site grading, environmental remediation including removal of unsuitable material, and site utilities. The overall site plan is shown on the attached site drawing. Generally this work can be described as getting the site "Pad Ready" for the building. General features of the site plan include: • General construction of a 22,600 square foot building including deep foundations, structural footing and slab, steel framing, carpentry, interior and exterior walls, roof, windows, finishes and specialties. Work also includes exterior improvements including the storm water treatment, parking lot, sidewalks and landscaping. • Separate bid for all mechanical work including plumbing and HVAC. • Separate bid for all electrical work including building service, switchgear, interior and exterior lighting, and low voltage wiring. • Separate bid for the building fire suppression system. The Project Team has also been updating and refining the budget based on detailed plans. This has involved a "Value Engineering" process to reduce $380,000 of costs from the final design. A summary of those modifications is attached. Additionally, CP -2 has included several add - alternates for specific items to evaluate based on bids received. The initial list is also attached. Recommended Motion: Move to authorize staff to seek bids for Bid Package #2 for the Library: General Construction; Mechanical; Electrical and Fire Protection. Attachments: Site Plan Value Engineering CP -2 COUNCIL ACTION: 60 OM 3 N 2 n N 3 A V H 1 6 f 11V ox=1 OM 3 N 2 n N 3 A V H 1 6 f 11V w Z; affil ..................... 74j III III QY aj —1 312d it w Z; affil ..................... 74j III III QY aj —1 Columbia Heights Library DD Cost Estimate and value engineering budget alignment 17- Jun -15 Construction budget from meeting June 10, 2015 $7,630,910 Construction estimate at DD conclusion $8,012,000 Budget Alignment to VE - $381,090 Columbia Heights Library Value Engineering General estimate adjustments 1 Adjust cost of acoustic deck $82,000 2 Adjust cost of EDPM roofing $74,493 3 Browser bins (in FF &E budget) $11,200 Mechanical 4 Switch from chiller to condensing units $24,500 5 No sprinklers in the soffits $1,000 Landscape 7 Reduce irrigation from 30,000 sf to 10,000 sf $18,000 Architectural Replace aluminum frames with HM frames in Mtg Rooms and Lobby. Change recommended 8 1/2" glass to 1/4" glass with vertical HM mullions $39,300 Shorten height of building 8" $39,612 9 Shorten height of building 16" $79,225 Meeting Room (3): eliminate clouds and replace with 2x2 ACT ceiling with lay -in $27,000 10 lights $36,187 11 Reduce Mechanical enclosure fence from 10 feet to 6 feet $5,700 Change wood ceilings in study rooms to combo wood and Armstrong Optima 12 plank ceiling with linear lights $1,562 Counters with sinks (Craft, Staff Workroom, Lounge, and Meeting Room) to be 13 P -Lam with drop -in sink in lieu of Solid Surface counter and under -mount sink. $4,925 14 Restroom sinks from integral SS sinks to under mount porcelain. $1,066 Electrical recommended 15 Less cable tray $5,000 16 Fewer data outlets $13,500 17 Fewer outlets $4,500 18 Cut 10% out of lighting fixtures budget $27,000 accepted recommended rejected $82,000 $74,493 $11,200 $156,493 $24,500 $1,000 $25,500 $18,000 $18,000 $39,300 $39,300 n/a $79,225 $79,225 $0 $36,187 $5,700 $1,562 $4,925 $1,066 $131,778 $5,000 $13,500 $4,500 $27,000 $50,000 TOTAL VE: $38Y,771 total amount to VE $381,000 Amount remaining to VE 62 $224,507 $199,007 $181,007 $49,229 -$771 1.4 SCHEDULE OF ALTERNATES Alternate No. 1: Generator and Transfer Switch Alternate: Provide and install generator and transfer switch as shown on sheet XXX. Alternate No. 2: Snow Melt System Alternate: Provide a cost for snow melt system. Alternate No. 3: Free Standing Fireplace Alternate: Provide a cost for free standing fireplace. Alternate No. 4: Wall Mounted Display Case Alternate: Provide a cost for wall mounted display case. Alternate No. 5: Bench and Ceiling in Childrens' Area Alternate: [ALTERNATE DESCRIPTION] Alternate No. 6: FBR -2 and STN -2 Alternate: FBR -2 and STN -2 in lieu of FBR -1 and STN -1. Alternate No. 7: Stone Benches Alternate: Provide stone benches on west side of building. Refer to 321540. Alternate No. 8: Low Profile Power Distribution Modules (PDM) Alternate: Provide a cost for low profile power distribution modules (PDM) from underneath the access floor. Alternate No. 9: Fire Sprinkler Piping Alternate: Provide a cost for alternate routing of fire sprinkler piping. Alternate No. 10: Controls Contractor: Egan Company Alternate: Provide a cost for controls by Egan Company (Eagan Building Automation) Alternate No. 11: Controls Contractor: NAC Mechanical & Electrical Services Alternate: Provide a cost for controls by NAC (Alerton). Alternate No. 12: Controls Contractor: Setpoint Systems Corporation Alternate: Provide a cost for controls by Setpoint Systems (Delta). PART 2 PRODUCTS Not Used PART 3 EXECUTION Not Used END OF SECTION Name goes here. Alternates 0000 - 000 -00 - NOT FOR CONSTRUCTION June 22, 2015 012300-2 63