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HomeMy WebLinkAboutOperational Report for Renee Dougherty CHPL OLUMBIA EIGHTS UBLIC IBRARY TH 820-40AN.E.,CH,MN55421-2996 VE OLUMBIA EIGHTS Board of Trustees (763)706-3690;TDD(763)706-3692 Patricia Sowada Chair Nancy Hoium Vice-Chair Catherine Vesley Secretary Steve Smith Barbara L. Tantanella Member at Large Gary Peterson CITY OF COLUMBIA HEIGHTS Council Liaison TO: Columbia Heights Public Library Board of Trustees Renee Dougherty Library Director FROM: Renee Dougherty, Library Director SUBJECT: June 2015 Operational Report DATE: June 30, 2015 I. BUILDING MAINTENANCE AND EQUIPMENT A. NSI/Horowitz inspected and performed routine maintenance, including belt and filter changes, on the heating, ventilation, and air conditioning system on 6/24 and 6/25. B. Fidelity Building Services buffed the hard flooring in the lower level on 6/19. C. The exterior windows were washed on 6/26. D. FireNet tested the emergency exit signs, fire alarms, and fire suppression sprinklers on 6/30. II. TECHNOLOGY A. The Anoka County Library (ACL) is in the process of redesigning their intranet using Microsoft SharePoint. Columbia Heights staff will access the site using dual factor authentication (login and password plus an electronic fob) when it goes live in July. In June, I have been working with Anoka County Information Technology staff to designate authorized staff; have them read and agree to the technology use policy; and get the electronic or hard fobs which will allow them to access the SharePoint intranet site. Training for ACL and Columbia Heights staff will happen in July and August. III. COLLECTION A.Print books were ordered weekly. Adult selections were made from the February 15, 2015, issue of Kirkus Reviews and the March 1, 2015, issues of Booklist and Library Journal. Adult hardcover fiction with June and July publication dates was ordered. New and replacement adult paperbacks were ordered. from January 1, and January 15, 2015, issues of Booklist, and Kirkus Reviews and the January issue of School Library Journal. Adult DVDs were also ordered this month. B.Weeding of adult paperback mysteries was completed. Weeding of duplicate hardcover mysteries continued. Weekly reports of Columbia Heights orphan copies were reviewed and items were weeded based on condition and estimated future use. Weeding of adult music CDs continued. Weeding of juvenile non-fiction collection was begun. IV. PROGRAMS A. The 2015 Summer Reading Program (Bookawocky) began on June 1. By month-end, 380 children and 174 teens had registered for the program. B. The Teen Advisory Board met on 6/1. C. Columbia Heights author and historian John Cox presented a program on the American Perspective of D- Day on 6/2. D. A Senior Surf computer class for older adults was offered on 6/3. E. The Friends of the Library met on 6/3. The Friends will be assisting staff with a book sale in August and continue to plan a Scrabble tournament fundraiser for the fall. F. The Library Board met on 6/3. G. Fourteen teen volunteers received orientation on 6/5 and began their service THECITYOFCOLUMBIAHEIGHTSDOESNOTDISCRIMINATEONTHEBASISOFDISABILITYINEMPLOYMENTORTHEPROVISIONOFSERVICES. EQUALOPPORTUNITYEMPLOYER the following week. H. I.Three sessions of Toddler Storytime were offered. Thanks are due to the staff of the Public Works department who showed off some of their heavy equipment to many appreciative children and parents. J. Three sessions of Preschool Storytime were offered. K. Three Wacky Wednesday programs were offered for children of all ages. All Wacky Wednesday performers stress the value of reading during their presentations. They encourage kids to continue learning through the summer about subjects which interest them and to borrow library books about the magic, pirates, and amphibians highlighted in the programs. L. Two Make and Take craft sessions were held after storytimes on Tuesday mornings. M. A book club for teens was held on 6/11. N. A book club for elementary-aged children was offered on 6/15 and 6/22 but attracted no attendees. The speed and comprehension. The attempt a book discussion group for children again in the fall. O. A special program featuring Minnesota author new book P. A Dr. Who Party for teens was held on 6/18. Q. The Adult Non-Fiction Book Club met on 6/19. R. An African drumming workshop for third and fourth graders was held on 6/23. S. The adult Fiction T. A Stars, Yoda, and Spaceship Origami program for teens was held on 6/25. U. Library staff and volunteers greeted the public and provided information about library services before the start of the Jamboree Parade on 6/26. V. A Great Outdoors program for kids, featuring a storywalk, was held on 6/30. W. Conversation Circles for English language learners were offered. X. One-on-one mentoring for adults learning to read was offered through the Buddy Up and Read program. Y. Materials were selected and delivered to At-Home patrons. Z. Adult volunteers served the Library this month by delivering materials to at-home patrons, assisting adults learning to read and speak English, instructing patrons using computers, greeting visitors and helping with summer programs, and shelf reading. Teen volunteers helped set up and clean up after child and register kids for the summer reading program. V.STAFF A. Library staff took Page Rosa Boda to breakfast to celebrate her graduation from high school. B. Winne Coyne is serving committee. She attended the kick-off meeting on 6/24 and assisted library staff with set-up of new email signature blocks incorporating the redesigned logo. C. Barb Kondrick attended the meeting of the Anoka County Library Older Adults Team on 6/24. VI. FOUNDATION A. The Library Foundation met on 6/3. The Foundation continued discussion of fundraising and donor recognition at the new library. A planned July wine tasting fundraiser was cancelled. VII. GRANTS A. Bethany Grabow and I met with Early Childhood and Family Education leaders from the Columbia Heights, Fridley, and Spring Lake Park School Districts and the Anoka County Library to plan for a $43,000 grant received from the Anoka County Child and Family Council. The partners seek to improve the well-being and school readiness of children from families who do not speak English. Columbia Heights Library will use a portion of the They will also coordinate with Anoka County Library to offer cultural programming for these families during the 2015- 2016 school year. VIII. MISC A. I attended the City Council work session on 6/1 to learn about solar energy options for the City, including the potential solar collectors on the roof of the new library. The Council also had a brief discussion of what THECITYOFCOLUMBIAHEIGHTSDOESNOTDISCRIMINATEONTHEBASISOFDISABILITYINEMPLOYMENTORTHEPROVISIONOFSERVICES. EQUALOPPORTUNITYEMPLOYER to do with the current library building once the new library is occupied. They expressed interest in commissioning a condition analysis and a market appraisal of the current building to inform future decision-making. B. nifer Nelson and Library Partnership Program Coordinator Jennifer Verbrugge about the possibility of the Columbia Heights Library serving as a pilot site for a Summer At-Risk Food Program for kids. Columbia Heights is of interest to the State Library, a division of the Minnesota Department of Education, because of the number of children receiving free lunches in the school district. Community children may be at risk of going hungry during the summer when school is not in session and libraries, with their numerous programs for kids, may be excellent places for kids to access food, as well as books. Implementing this grant-funded program is not feasible for summer 2015 but may be possible in the new building. We will continue to explore implementation of the program in 2016 and to seek grant funding to do so. C. On June 18, 2015, I met with representatives from Northeast Bank, the Public Works Director and nificant gift to the new library. The bank expressed interest in making a gift over a three to five year period and would like the naming rights to the public meeting room. D. I met with city staff and staff of HGA Architecture and Engineering on 6/3, 6/5, and 6/19. A three- dimensional model of the new library design plus images of the interior and exterior and a detailed floor plan are currently on display in the Library lobby. E. The summer schedule began on 6/8. During the summer schedule, part-time Pages work longer hours to handle increase visitors and borrowing During the summer the Library closes at 2:00 p.m., rather than 4:00 p.m. on Saturdays. F. A patron launched a car onto the concrete block planter behind the library on 6/19. Neither the driver nor any pedestrians were injured. After the car was removed, Public Works staff repaired minor damage to the planter and replaced the sign for the handicapped parking area. G. Two patrons engaged in a shouting match at the public computers and one accused the other of stealing her cell phone on 6/19. A police report was filed. I met with the Anoka County Library Public Services Team on 6/24. H. I attended the Anoka County Library Management Team meeting on 6/25. IX. CIRCULATION May 2014May 2015 Physical items 8,044 7,179 E-books 456 489 E-audio 185 176 8,685 7,844 Total Circulation X. GATE COUNT AND MEETING ROOM USE May 2014May 2015 Gate count 8,0807,716 Library Programs 31 40 Room Use 24 11 XI. COMPUTER/INTERNET USE May 2014May 2015 Patron Use: 1,214 1,155 Computer Use: 1,977 1,842 Minutes Used: 48,627 46,464 Internet Access: 1,936 2,072 Word: 84 142 PowerPoint: 12 9 Excel: 8 14 Calculator: 4 6 USB: 38 31 THECITYOFCOLUMBIAHEIGHTSDOESNOTDISCRIMINATEONTHEBASISOFDISABILITYINEMPLOYMENTORTHEPROVISIONOFSERVICES. EQUALOPPORTUNITYEMPLOYER XII. UNIQUE MANAGEMENT COLLECTION ACCOUNTS May 2014May 2015 Accounts Submitted402488 Dollars Submitted $75,469.17 $94,547.74 Dollars Received $4,740.70 $5,720.52 Materials Returned $13,488.39 $18,430.55 THECITYOFCOLUMBIAHEIGHTSDOESNOTDISCRIMINATEONTHEBASISOFDISABILITYINEMPLOYMENTORTHEPROVISIONOFSERVICES. EQUALOPPORTUNITYEMPLOYER