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HomeMy WebLinkAboutJune 3, 2015 COLUMBIA HEIGHTS PUBLIC LIBRARY Approved BOARD OF TRUSTEES 7/1/2015 MINUTES June 3, 2015 The meeting was called to order by Chair Patricia Sowada at 6:34 p.m. Members present were Nancy Hoium, Stephen Smith, Patricia Sowada, Barbara Tantanella and Catherine Vesley. Also present were Library Director Renee Dougherty, Recording Secretary Renee J. Rewitzer, and Bryan Olson. Member absent was Council Liaison Gary Peterson. The minutes of the May 5, 2015, Board meeting were approved as mailed. The bill list dated May 5, 2015, was reviewed. It was moved, seconded, and passed that the bills be paid. Sowada inquired about the expenditure for book bags. Dougherty said the book bags were distributed to children and teens who sign up for Bookawocky, the summer reading program, as a convenient way for them to keep track of from the library. The bill list dated May 20, 2015, was reviewed. It was moved, seconded, and passed that the bills be paid. The June, 2015, accounting sheet was reviewed. Smith commented that the library is on track with utilities for the fiscal year. Hoium asked for a defof Line item 4050: Garage, Labor & Burden. Dougherty said this line is used for small engine repair for items such as the small snow blower. Vesley noted that 23% of the book budget has been spent which is right on track. Sowada asked about Line item 2990: Purchase for Resale. Dougherty said this line is used to track spending for purchase of items sold to the such as flash drives, ear buds, and book bags. Expenses in this line are generally recouped in revenue from sales. Old Business: Catherine Vesley, who chairs the Library Design Task Force, shared information about interior design plans for the new library. ideas and terracing for the storm water retention pond were discussed. Questions from Board members included location and potential uses of the meeting rooms, exterior green space, pace within the building, and proposed shelf height. Dougherty reported that the City has posted Bid Package 1, which includes site preparation, grading and the environmental response action plan for contaminated soil. The bidding period closes on June 17, 2015. A public open house attended by approximately 30 people was held on May 20. Dougherty said HGA is incorporating the comments received into continued planning for exterior green space and landscaping. The City will receive $600,000 from the Mississippi Watershed Management Organization for treatment of storm water runoff on the site and Anoka County will contribute $300,000 of Community Development Block Grant Funding toward pollution cleanup. 1- 6/3/15 Smith inquired about weeding for the new library and Dougherty replied that collection maintenance, including weeding, happens continually. Weeding of the collection insures that materials are up-to-date and in good condition and will minimize moving expenses for items which are no longer being borrowed. Vesley inquired about when a groundbreaking ceremony would occur and Dougherty suggested that it would most likely be in September when work on the building begins. Vesley shared that the Library Foundation intends to hire Sal Di raising. New Business: 1. The Columbia Heights Jamboree Parade will be on the evening of Friday, June 26. Library staff will provide games for children and information about library services for adults before the start of the parade. Items from the Floor: 1. Dougherty reported that a draft of the 2016 Budget will be brought to the Board after it has been submitted to the City Manager in July. 2. Dougherty provided a resolution to honor part-time Page Rosa Boda who graduated from high school in May. The resolution was signed by the members in attendance and will be presented to Ms. Boda. 3. Dougherty reported that the Early Childhood and Family Education programs in Columbia Heights, Fridley, and Spring Lake Park, the Anoka Count Columbia Heights Li Family Council for expanding services to English Language Learners in their communities. The Columbia Heights Library will purchase Somali, Arabic, and Spanish with this grant funding. 4. Dougherty shared that an agenda item at the next City Council meeting will be to consider asking for a condition analysis and market appraisal of the current buildin Information gleaned will help the Council decide what to do with the 40 Street th property. 5. Sowada shared that Delores Strand applied for and won an award from Sister Cities International organization for communities with populations smaller than 25,000. There being no further business, the meeting was adjourned at 7:16 p.m. Respectfully submitted, Renee J. Rewitzer Recording Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate i programs, and activities. Attachments: 2- 6/3/15