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HomeMy WebLinkAboutJune 3, 2015
COLUMBIA HEIGHTS PUBLIC LIBRARY
Approved
BOARD OF TRUSTEES
7/1/2015
MINUTES
June 3, 2015
The meeting was called to order by Chair Patricia Sowada at 6:34 p.m. Members present
were Nancy Hoium, Stephen Smith, Patricia Sowada, Barbara Tantanella and Catherine
Vesley. Also present were Library Director Renee Dougherty, Recording Secretary Renee J.
Rewitzer, and Bryan Olson. Member absent was Council Liaison Gary Peterson.
The minutes of the May 5, 2015, Board meeting were approved as mailed.
The bill list dated May 5, 2015, was reviewed. It was moved, seconded, and passed that the
bills be paid. Sowada inquired about the expenditure for book bags. Dougherty said the
book bags were distributed to children and teens who sign up for Bookawocky, the summer
reading program, as a convenient way for them to keep track of
from the library.
The bill list dated May 20, 2015, was reviewed. It was moved, seconded, and passed that
the bills be paid.
The June, 2015, accounting sheet was reviewed. Smith commented that the library is on
track with utilities for the fiscal year. Hoium asked for a defof Line item 4050:
Garage, Labor & Burden. Dougherty said this line is used for small engine repair for items
such as the small snow blower. Vesley noted that 23% of the book budget has been spent
which is right on track. Sowada asked about Line item 2990: Purchase for Resale.
Dougherty said this line is used to track spending for purchase of items sold to the
such as flash drives, ear buds, and book bags. Expenses in this line are generally recouped
in revenue from sales.
Old Business:
Catherine Vesley, who chairs the Library Design Task Force, shared information about
interior design plans for the new library.
ideas and terracing for the storm water retention pond were discussed. Questions from
Board members included location and potential uses of the meeting rooms, exterior green
space, pace within the building, and proposed shelf height. Dougherty
reported that the City has posted Bid Package 1, which includes site preparation, grading
and the environmental response action plan for contaminated soil. The bidding period
closes on June 17, 2015.
A public open house attended by approximately 30 people was held on May 20. Dougherty
said HGA is incorporating the comments received into continued planning for exterior
green space and landscaping. The City will receive $600,000 from the Mississippi
Watershed Management Organization for treatment of storm water runoff on the site and
Anoka County will contribute $300,000 of Community Development Block Grant Funding
toward pollution cleanup.
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Smith inquired about weeding for the new library and Dougherty replied that collection
maintenance, including weeding, happens continually. Weeding of the collection insures
that materials are up-to-date and in good condition and will minimize moving expenses for
items which are no longer being borrowed.
Vesley inquired about when a groundbreaking ceremony would occur and Dougherty
suggested that it would most likely be in September when work on the building begins.
Vesley shared that the Library Foundation intends to hire Sal Di
raising.
New Business:
1. The Columbia Heights Jamboree Parade will be on the evening of Friday, June 26.
Library staff will provide games for children and information about library services
for adults before the start of the parade.
Items from the Floor:
1. Dougherty reported that a draft of the 2016 Budget will be brought to the Board after
it has been submitted to the City Manager in July.
2. Dougherty provided a resolution to honor part-time Page Rosa Boda who graduated
from high school in May. The resolution was signed by the members in attendance
and will be presented to Ms. Boda.
3. Dougherty reported that the Early Childhood and Family Education programs in
Columbia Heights, Fridley, and Spring Lake Park, the Anoka Count
Columbia Heights Li
Family Council for expanding services to English Language Learners in their
communities. The Columbia Heights Library will purchase
Somali, Arabic, and Spanish with this grant funding.
4. Dougherty shared that an agenda item at the next City Council meeting will be to
consider asking for a condition analysis and market appraisal of the current buildin
Information gleaned will help the Council decide what to do with the 40 Street
th
property.
5. Sowada shared that Delores Strand applied for and won an award from Sister Cities
International organization for communities with populations smaller than 25,000.
There being no further business, the meeting was adjourned at 7:16 p.m.
Respectfully submitted,
Renee J. Rewitzer
Recording Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis
or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be
provided to allow individuals with disabilities to participate i
programs, and activities.
Attachments:
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