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HomeMy WebLinkAbout4-28-15 minutes HOUSING & REDEVELOPMENT AUTHORITY MINUTES OF THE MEETING OF APRIL 28, 2015 1.Call to order – The meeting was called to order by Chair Diehm at 7:00 pm. 2.Roll Call – Members present: Bruce Nawrocki, Gary Peterson, Donna Schmitt, John Murzyn Jr, Tammera Diehm, and Rheta Nelson. Staff Present: Executive Director-Walt Fehst, Community Development Director-Joseph Hogeboom, and Assistant Director- Loren Wickham. CommonBond Staff- Laura Frost. 3.Pledge of Allegiance – Recited CONSENT AGENDA 4.Approve Minutes of January 27, 2015. 5.Resolution 2015-04: Approve Financial Reports and Payment of Bills for January, February, and March 2015. Questions from members: There were no questions from members. Motion by Schmitt, seconded by Peterson, to approve items on the Consent Agenda as presented. All ayes. MOTION PASSED. HRA RESOLUTION 2015-04 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR JANUARY, FEBRUARY, AND MARCH, 2015 AND PAYMENT OF BILLS FOR THE MONTHS OF JANUARY, FEBRUARY, AND MARCH 2015 WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of January, February, and March 2015 and the list of bills for the months of January, February, and March 2015 are attached hereto and made a part of this resolution; and HRA Minutes Page 2 April 28, 2015 WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this 28th day of April, 2015. MOTION BY: Schmitt SECONDED BY: Peterson AYES: All ayes __________________________________ Chair Attest by: ________________________________________ Shelley Hanson, Secretary BUSINESS ITEM 6Resolution 2015-05 Approving the Addition of Definitions of “Substantial Deviation” and . “Significant Amendment of Modification” to the Parkview Villa PHA Plan. Hogeboom explained this approval is required by HUD as part of the PHA Plan that was approved in 2014. The definitions are as follows: “Substantial Deviation: A substantial deviation is a decision made by the Board of Commissioners to change the HRA’s mission statement, goals or objectives identified in the 5 year plan. It is also when goals or objectives are changed that affect the residents or have a significant impact in the HRA’s financial situation.” “Significant Amendment or Modification: A significant amendment or modification is a change in HRA plans or policies that require formal approval by the Board of Commissioners.” Motion by Nawrocki, seconded by Schmitt, to waive the reading of Resolution 2015-05 there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Peterson, seconded by Murzyn, to adopt Resolution 2015-05 approving the Addition of definitions of “Substantial Deviation” and “Significant Amendment of Modification” to the Parkview Villa PHA Plan. All ayes. MOTION PASSED. HRA Minutes Page 3 April 28, 2015 HRA RESOLUTION 2015-05 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT (HRA) APPROVING THE ADDITION OF DEFINITIONS OF “SUBSTANTIAL DEVIATION” AND “SIGNIFICANT AMENDMENT OR MODIFICATION” TO THE PARKVIEW VILLA PHA PLAN. WHEREAS, The Department of the Housing and Urban Development require that Public Housing Agencies submit a Certification in regard to Public Housing Agency Compliance with the PHA Plans and Related Regulations; and WHEREAS, the PHA Plan for Parkview Villa was last approved by the HRA in October, 2014; and WHEREAS, the amended PHA Plan includes the phrases “Substantial Deviation” and “Significant Amendment or Modification”, for which HUD requires official definitions. NOW, THEREFORE BE IT RESOLVED, by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that the attached definitions are hereby approved. th ADOPTED THIS 28 DAY OF APRIL, 2015. MOTION BY: Peterson SECONDED BY: Murzyn ROLL CALL: All Ayes HOUSING & REDEVELOPMENT AUTHORITY ________________________________________ Chair-Tammera Diehm _______________________________________ Executive Director-Walter Fehst 7.Report of Management Company Laura Frost, Common Bond presented her management report to the board. 8.Resident Council Update nd It was reported that the Park View rummage sale is scheduled for May 2. 9.Citizen Forum Jerry White asked what the screening is for new residents. Laura Frost explained that they are using Aeon’s requirements for any new residents. Commissioner Nelson asked about noisy dogs and size allowed in unit. Laura Frost explained that HUD doesn’t allow them to regulate the size/breed of pets. Chair Diehm . recommended adding pet size to list of issues for Aeon to consider HRA Minutes Page 4 April 28, 2015 Connie asked where are people allowed to smoke? Diane Powell commented people usually violate the policy after 5:30 and on weekends when staff isn’t around. Laura Frost commented that the shelter is where people should smoke. Commissioner Nawrocki asked the residents if anyone had questions of Aeon that weren’t getting answered. Dan Cunningham asked if the sale has been delayed. Chair Diehm indicated there is no set date but it looks like mid June. The meeting was adjourned at 7:18 pm to an Executive Session for the purpose of Discussing the Status of Negotiations for the Sale of Parkview Villa. The meeting was re-convened at 8:01pm and then adjourned. The next regular HRA meeting will be July 28, 2015. Respectfully submitted, Loren Wickham Acting Secretary