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Home My WebLink About04-27-2015 Regular MeetingCITY OF COLUMBIA HEIGHTS Mayor 590 40 "' Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 Gary L. Peterson Councilmembers Visit our website at: www.ci.columbia- heielzts.mmus Robert A. Williams Bruce Nawrocki Donna Schmitt John Murzyn CUP Manaeer Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday April 27, 2015 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only) LCALL TO ORDER 2.ROLL CALL 1INVOCATION Invocation provided by Dan Thompson, Heights Church. 4.PLEDGE OF ALLEGIANCE 5.ADDITIONS /DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Presentation of Certificate of Appreciation from Local 710 Columbia Heights Federation of Teachers. B. Building Safety Month Proclamation. pg 4 7.CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of April 13, 2015. pg 5 pg 15 MOTION: Approve the Board of Appeals meeting minutes of April 13, 2015. B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the Traffic Commission minutes of April 6, 2015. pg 16 City Council Agenda Monday, April 27, 2015 Page 2 of 3 C. Approval of the attached list of rental housing licenses pg 21 MOTION: Move to approve the items listed for rental housing license applications for April 27, 2015 in that they have met the requirements of the Property Maintenance Code. D. Approve Business License Applications pg 32 MOTION: Move to approve the items as listed on the business license agenda for April 27, 2015 as presented. E. Designation of Parking on 49tH Avenue for Hylander Center pg 34 MOTION: Move to deny the request for Hylander Center parking on the south side of 491H Avenue, based on the recommendation of the Traffic Commission. MOTION: Move to designate Hylander Center parking on the south side of 491h Avenue beginning approximately 50' east of the athletic driveway to 20' east of the entrance to the Hylander Center from 8:30 to 11:30 a.m. on school days. F. Approve Final Compensating Change Order and Final Payment for 2013 Concrete Street pg 36 Rehabilitation, Project No. 1302 MOTION: Move to approve the final compensating change order and accept the work for 2013 Concrete Street Rehabilitation, City Project No. 1302, and authorize final payment of $60,500.00 to Interstate Improvement Company of Faribault, Minnesota. G. Renewal of Sprint Lease for Antenna(s) and Lease Space at Water Tower pg .39 MOTION: Move to authorize the Mayor and City Manager to renew the lease agreement with Sprint for communications antennas and lease space at the municipal water tower, 4700 Stinson Boulevard. H. Payment of Bills pg 44 MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 156406 through 156584 in the amount of $ 613,148.76. MOTION: Move to approve the Consent Agenda items. 8. PUBLIC HEARINGS A. Adopt Resolution 2015 -31, being a resolution igivin host approval to the issuance of pg 52 Senior Housing Facility Revenue Bonds (Crest View Senior Communities Project )by Blaine, Minnesota MOTION: Move to waive the reading of Resolution 2015 -31, there being ample copies available to the public. MOTION: Move to adopt Resolution 2015 -31, being a resolution giving host approval to the issuance of Senior Housing Facility Revenue Bonds (Crest View Senior Communities Project) by Blaine, Minnesota. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions Approve Resolution #2015 -33 Adopting Official Logos, Style Guide and Brand pg 69 City Council Agenda Monday, April 27, 2015 Page 3 of 3 MOTION: Move to waive the reading of Resolution 2015 -33, there being ample copies available to the public. MOTION: Move to adopt Resolution 42015 -33 Adopting Official Logos, Style Guide and Brand for the City. B. Bid Considerations C. New Business and Reports 10. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 11. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his /her name and address for the record. 12. ADJOURNMENT Walt Fehst, City Manager Proclamation Building Safety Month — May, 2015 Whereas, our state's continuing efforts to address the critical issues of safety, energy efficiency and sustainability in the built environment that affect our citizens, both in everyday life and in times of natural disaster, give us confidence that our structures are safe and sound, and; Whereas, our confidence is achieved through the devotion of vigilant guardians— building safety and fire prevention officials, architects, engineers, builders, laborers and others in the construction industry —who work year -round to ensure the safe construction of buildings, and; Whereas, these guardians— dedicated members of the International Code Council— develop and implement the highest - quality codes to protect Americans in the buildings where we live, learn, work, worship, play, and; Whereas, the International Codes, the most widely adopted building safety, energy and fire prevention codes in the nation, are used by most U.S. cities, counties and states; these modern building codes also include safeguards to protect the public from natural disasters such as hurricanes, snowstorms, tornadoes, wildland fires and earthquakes, and; Whereas, Building Safety Month is sponsored by the International Code Council and International Code Council Foundation, to remind the public about the critical role of our communities' largely unknown guardians of public safety —our local code officials —who assure us of safe, efficient and livable buildings, and, Whereas, 'Building Safety Month: Resilient Communities Start with Building Codes," the theme for Building Safety Month 2015, encourages all Americans to raise awareness of the importance of building safety; green and sustainable building; pool, spa and hot tub safety; and new technologies in the construction industry. Building Safety Month 2015, encourages appropriate steps everyone can take to ensure that the places where we live, learn, work, worship and play are safe and sustainable, and recognizes that countless lives have been saved due to the implementation of safety codes by local and state agencies, and, Whereas, each year, in observance of Building Safety Month, Americans are asked to consider projects to improve building safety and sustainability at home and in the community, and to acknowledge the essential service provided to all of us by local and state building departments and federal agencies in protecting lives and property. NOW, THEREFORE, 1, Gary Peterson, Mayor of the City of Columbia Heights, do hereby proclaim the Month of May, 2015, as Building Safety Month. Accordingly, 1 encourage our citizens to join with this community in participation in Building Safety Month activities. Signature Week 1 May 4 -10 1 Don't Get Burned, Build to Code Week 2 May 11 -17 1 Bounce Back Faster From Disaster, Build to Code Week 3 May 18 -24 Water Safe, Water Smart, Build to Code Week 4 May 25 -31 Save Energy, Build to Code OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING .APRIL 13, 2015 THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON MONDAY APRIL 13, 2015 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA 1. CALL TO ORDER Mayor Peterson called the meeting to order at 7:05 pm. 2. ROLL CALL Present: Mayor Peterson, Councilmembers Nawrocki, Schmitt, Williams and Murzyn Jr. Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Kelli Bourgeois, Human Resource Director /Assistant to the City Manager; Kevin Hansen, Public Works Director; Joe Kloiber, Finance Director; Eric Hansen, Facilities Maintenance Supervisor; Katie Bruno, Council Secretary 3. INVOCATION Invocation provided by Pastor Bob Lyndes, Crest View Senior Community 4. PLEDGE OF ALLEGIANCE - The Pledge of Allegiance was recited. 5. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Proclamation of Community Prayer Breakfast, May 6, 2015 Mayor Peterson read the proclamation, and invited the public to participate if interested. It was announced that the "City of Peace' awards will be presented at the event. B. National Library Week Proclamation Mayor Peterson read the proclamation. Barb Kondrick, Adult Services Librarian announced that throughout the month of April, patrons are invited to complete a "word balloon" expressing something they have learned at the library. A few of the submissions were shared with the council. Councilmember Nawrocki announced Friends of the Library will be hosting a pancake breakfast on April 17th. C. Arbor Day Proclamation Mayor Peterson read the proclamation. 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of March 23, 2015 MOTION: Approve the work session minutes of March 23, 2015 MOTION: Approve the work session minutes of April 6, 2015 City Council Minutes April 13, 2015 Page 2 of 10 B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the Public Arts Commission minutes of March 4, 2015 C. Adopt Resolution 2015 -27 awarding street striping, Resolution 2015 -28 awarding crack sealing, and Resolution 2015 -29 awarding seal coating_ City Manager Walt Fehst explained that the City has partnered with various other cities in a contract led by the City of Coon Rapids for street striping, crack sealing and seal coating. This contract sharing allows for better pricing. Councilmember Nawrocki questioned the total amount anticipated for each project. Director of Public Works Kevin Hansen reported the budgeted amount is $4,000 for street striping, $10,000 for crack sealing and $100,000 for sealcoating. MOTION: Move to waive the reading of Resolution 2015 -27, there being ample copies available to the public. MOTION: Move to adopt Resolution 2015 -27, being a resolution awarding the Joint Powers Agreement Contract with the City of Coon Rapids for the 2015 Street Striping Project to AAA Striping Service, based upon their low, qualified, responsible bid in the amount of $19.15 per gallon for Street Markings and $100.00 per gallon for Street Symbol Markings with an estimated cost of $3,300 to be appropriated from Fund 212- 43190 -4000 and $650 to be appropriated from Fund 101- 43170 -4000. MOTION: Move to waive the reading of Resolution 2015 -28, there being ample copies available to the public. MOTION: Move to adopt Resolution 2015 -28, being a resolution awarding the Joint Powers Agreement Contract with the City of Coon Rapids for the 2015 Crack Sealing Project to Allied Blacktop Company based upon their low, qualified, responsible bid in the amount of $0.70 per lineal foot for crack sealing with an estimated cost of $2,120 to be appropriated from Fund 430 - 46323 -4000. MOTION: Move to waive the reading of Resolution 2015 -29, there being ample copies available to the public. MOTION: Move to adopt Resolution 2015 -29, being a resolution awarding the Joint Powers Agreement Contract with the City of Coon Rapids for the 2015 Seal Coating Project to Allied Blacktop Company, based upon their low, qualified, responsible bid in the amount of $2.02 per gallon of emulsion and $0.93 per square yard of aggregate with an estimated cost of $19,555 to be appropriated from Fund 415 -51301 -5185 and $25,280 to be appropriated from Fund 430- 46323 -5185. D. Authorization To Seek Bids For 2015 Miscellaneous Utility Repairs MOTION: Move to authorize staff to seek bids for the 2015 Miscellaneous Utility Repair project. E. Approve Mini Grant Agreement with MWMO In the amount of $3,000 for rain garden construction on Reservoir Boulevard, north of Peters Place City Council Minutes April 13, 2015 Page 3 of 10 Councilmember Nawrocki questioned the city's portion of the project. Director Hansen stated the estimated cost is about $6,500, some of that will be offset by partnering with volunteers. MOTION: Move to enter into a Mini -Grant Agreement with the Mississippi Watershed Management Organization (MWMO) for rain garden construction on Reservoir Boulevard, north of Peters Place, for an approved amount not to exceed $3,000; and, furthermore, to authorize the City Manager to enter into an agreement for the same. F. Approve final payment for pump station 2 VFD and electrical up rag des, project 1407 MOTION: Move to accept the work for Pump Station 2 Electrical Upgrades, City Project No. 1407, and to authorize final payment of $5,682.59 to Forest Lake Contracting, Inc. of Forest Lake, Minnesota. G. Approve funding agreement with MWMO in the amount of $250,000 for the Labelle Park improvements, Project No. 1306 MOTION: Move to enter into a funding agreement with the Mississippi Watershed Management Organization (MWMO) for the LaBelle Park improvements for an approved amount not to exceed $250,000; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. H. Consideration of appointments to the Planning & Zoning Commission, Public Arts Commission and Park & Recreation Commission. City Manager Walt Fehst read the names of the appointees, commenting that a request of the council may be made in the future to add an alternate member to the Planning & Zoning Commission. MOTION: Move to re- appoint and appoint volunteers to serve on various commissions as recommended. I. Approve Resolution 2015 -30, Regarding the 2015 -2016 Collective Bargaining Agreement Between the City of Columbia Heights and International Union of Operating Engineers (IUOE) Local No. 49, AFL -CIO. MOTION: Move to waive the reading of Resolution 2015 -30, there being ample copies available to the public. MOTION: Move to adopt Resolution 2015 -30, regarding the Collective Bargaining Agreement between the City of Columbia Heights and the International Union of Operating Engineers (AJOE) Local No. 49, Effective January 1, 2015 — December 31, 2016. J. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for April 13, 2015 as presented. K. Approve Purchase Agreement for Energy Management System at Top Valu I and 11, in the amount Of $34,852. *Removed for discussion. L. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, City Council Minutes April 13, 2015 Page 4 of 10 the City Council has received the list of claims paid covering check number 156177 through 156405 in the amount of $727,749.20. Councilmember Schmitt requested item K be removed for discussion. Motion by Councilmember Williams seconded by Nawrocki to approve the Consent Agenda items A, B, C, D, E, F, G, H, I, J and L. All Ayes, Motion Carried. The following item was removed for discussion: K. Approve Purchase Agreement for Energy Management System at Top Valu I and II, in the amount Of $34,852. Councilmember Schmitt questioned why Liquor Store #3 was not included in the GreenWize Energy Management system proposals. Finance Director Joe Kloiber explained that Store #3 has older equipment, and improvements are limited; within the City Managers spending authority. Councilmember Schmitt thanked Eric Hansen for his diligent work in getting rebates. Motion by Councilmember Williams, seconded by Councilmember Schmitt to authorize the City Manager to enter into a purchase agreement with Green Wize Energy Solutions, for an energy management system at Top Valu I and II, in the amount of $34,852. All Ayes, Motion Carried. 8. PUBLIC HEARINGS A. Resolution approving a Conditional Use Permit for a Charter School at First Lutheran Church located at 1555 40th Avenue NE. Elizabeth Holmbeck, Associate Planner gave an overview of the request. The Planning & Zoning Commission held a Public Hearing on March 3rd, the neighbors expressed concern with the staff parking and bus drop off on 41St Ave. School staff has agreed to park in the parking lot. The Planning & Zoning commission suggested the busses drop students off on Tyler St. Councilmember Schmitt questioned why the school wouldn't want the drop off on Tyler. Julie Johnson, representing the church explained that the primary reason is due to staffing, and safety, as it is further from the entrance. Mayor Peterson commented that it seems most logical to have all drop off and pick -up be on 41St Ave. Director of Public Works Kevin Hansen explained that both 41St and Tyler are low volume roads. Councilmember Schmitt expressed concern with additional parking from parents on 41 St Ave. Rick Campion, representing Prodeo Academy commented that in the past month he has seen just 3 cars total park in 41 "Ave, commenting that area would not be convenient for parents to park. Mr. Campion stated he sees the most efficient and the safest place for bus traffic would be on 41St Ave. Planner Holmbeck reported that no other inquiries were received following the Planning & Zoning meeting. Councilmember Schmitt stated that she is more concerned with the end of day pickup, as busses will be parked for a longer period of time. Motion by Councilmember Williams seconded by Councilmember Schmitt to waive the reading of Resolution No. 2015 -21, there being ample copies available to the public. City Council Minutes April 13, 2015 Page 5of10 All Ayes, Motion Carried. Councilmember Schmitt questioned what a valid parking issue is. Director Hansen explained that in addition to citizen complaints the fire department will notice if there accessibility issues. Councilmember Schmitt noted the garbage truck may have difficulty exiting the alley. Councilmember Murzyn stated that issue was discussed at the Planning & Zoning meeting, noting that was a reason the recommendation was for Tyler St. City Attorney Jim Hoeft clarified the condition in the resolution allows for the City to make the determination of a parking issue. Motion by Councilmember Williams seconded by Councilmember Schmitt to approve the Planning and Zoning Commission recommendation that the City Council approve the Conditional Use Permit for the property located at 1555 40`h Avenue NE, noting the following amended conditions #2 and #3. 2. All bus drop -offs in the morning will occur on 41St Ave. 3. All bus pick -ups in the afternoon will occur on 41St Ave. 3 Ayes, 2 Nays; Motion Carried. Ayes: Peterson, Williams and Nawrocki. Nays: Schmitt and Murzyn Jr. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions -None B. Bid Considerations 1. Adopt Resolution No. 2015 -26, being A Resolution Accepting Bids And Awarding A Contract for the 2015 Street Rehabilitation Zone 1 and State Aid Street Overlay roject Director of Public Works Kevin Hansen gave an overview of the item. Six bids were received ranging from $773,000 to $869,000. Councilmember Nawrocki questioned the engineers estimate. Hansen reported the estimate for the total work was $720,000, noting additional funds will come from the infrastructure fund. Motion by Councilmember Williams seconded by Councilmember Schmitt to waive the reading of Resolution 2015 -26, there being ample copies available to the public. Motion by Councilmember Williams seconded by Councilmember Schmitt to adopt Resolution 2015 -26 being a resolution accepting bids and awarding the 2015 Street Rehabilitation Zone I and State Aid Street Overlay Program, City Project Numbers 1502 and 1505, including Alternate I for unit priced private construction, to Park Construction Company of Minneapolis, Minnesota based upon their low, qualified, responsible bid in the amount of $779,143.80 with funds to be appropriated from Fund 415 -51502 -5185 and 415 -51505 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. C. New Business and Reports -None 10. ADMINISTRATIVE REPORTS Report of the City Manager City Manager Walt Fehst commented on a recent report submitted by the Police Department, noting that crime incidents have reduced significantly over the past few years, the lowest they have been in the past 30 years. Manager Fehst is concerned though about the perception of crime in the City. City Council Minutes April 13, 2015 Page 6of10 Councilmember Nawrocki commented that crime is down in many cities, maybe because of the ability of agencies to locate perpetrators. Councilmember Nawrocki questioned the status of the office building on 40th and Central Ave. Manager Fehst stated that there have been a couple of interested parties, including an entertainment venue and a senior housing developer. Northeast State Bank will be moving to Mounds View later in the year. Councilmember Nawrocki stated it doesn't look like work is being done in the gas station on 40th and University. Manager Fehst commented that the y are meeting the minimum requirements needed to maintain their building permit. Councilmember Nawrocki asked if there has been any action regarding predatory remodelers. Frost Simula stated that he has been working with Community Development Director Joe Hogeboom. Re-port of the City Attorney Mr. Hoeft had nothing to report. 11. CITIZENS FORUM Frost Simula -1700 491h Ave NE suggested the City have neighborhood maps available on the website. City Manager Walt Fehst reported the city is still in the process of dividing the city, possibly into quadrants, once this is complete that information will be made available to the public. 12. ADJOURNMENT Mayor Peterson reminded residents to remember our servicemen and women, and to try to enjoy life, and to do a random act of kindness. Meeting adjourned at 8:23 p.m. Respectively Submitted Katie Bruno, City Clerk/Council Secretary RESOLUTION NO. 2015-21 RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR A CHARTER SCHOOL AT FIRST LUTHERAN CHURCH -1555 401h AVENUE NE WHEREAS, a proposal (Case #2015 -0302) has been submitted by Julie Johnson, representing First Lutheran Church to the City Council requesting a Conditional Use Permit from the City of Columbia Heights at the following site: ADDRESS: 1555 40th Avenue NE LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: Conditional Use Permit for Charter School. WHEREAS, the Planning and Zoning Commission held a public hearing as required by the City Zoning Code on March 3rd, 2015; WHEREAS, the City Council has considered the advice and recommendations of the Planning and Zoning Commission regarding the effect of the proposed site plan upon the health, safety, and welfare of the 10 City Council Minutes April 13, 2015 Page 7of10 community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings: 1. The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. 3. The use will not impose hazards or distributing influences on neighboring properties. 4. The use will not substantially diminish the use of property in the immediate vicinity. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. 6. The use and property upon which the use is located are adequately served by essential public facilities and services 7. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. 8. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. 9. The use complies with all other applicable regulations for the district in which it is located. FURTHER, BE IT RESOLVED that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the permit. CONDITIONS ATTACHED: 1. The City reserves the right to require the applicant to submit transportation plans if traffic issues arise in the future. 2. All bus drop -offs in the morning will occur on 41 st Ave. 3. All bus pick -ups in the afternoon will occur on 41' Ave. 4. All school staff will park in the parking lot. RESOLUTION NO. 2015-26 RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR 2015 STREET REHABILITATION ZONE 1 AND STATE AID STREET OVERLAY CITY PROJECT NOS. 1502 AND 1505 WHEREAS, pursuant to an advertisement for bids for City Project No. 1502, 2015 Street Rehabilitation Zone 1 and City Project No. 1505, State Aid Street Overlay, six bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: IF City Council Minutes April 13, 2015 Page 8 of 10 *Corrected st WHEREAS, it appears that Park Construction Company, 1481 81 Avenue NE, Spring Lake Park, MN 55432 is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Park Construction Company in the name of the City of Columbia Heights, for 2015 Street Rehabilitation Zone 1 and State Aid Overlay, City Project Nos. 1502 and 1505, according to plans and specifications therefore approved by the Council. 2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. 3. City Projects 1502 and 1505 shall be funded with Assessment /State Aid, Sanitary Sewer, Storm Sewer, and Water Utility Construction Funds. RESOLUTION NO. 2015-27 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 2015 STREET MAINTENANCE, STREET STRIPING PROJECT WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon Rapids to administer the public bidding process including entering into a contract with the low, qualified, responsible bidder, and WHEREAS, pursuant to an advertisement for bids for 2015 Traffic Markings, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Company Amount AAA Striping Service $ 197,720.60 Traffic Marking Service $ 224,345.92 Warning Lites of Minnesota $ 237,629.84 WHEREAS, it appears that AAA Striping Service of St Michael, Minnesota is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 12 Base Bid with Bidder BaseBid Alternate 1 Alternate 1 Park Construction $ 773,528.80 $ 5,615.00 $ 779,143.80 Midwest Asphalt $ 799,641.75 $ 5,605.00 $ 805,246.75 Northwest Asphalt *$ 821,165.27 $ 3,922.50 *$ 825,087.77 North Valley Inc. *$ 834,973.34 $ 4,245.90 *$ 839,219.24 Bituminous Roadways $ 862,694.70 $ 6,580.00 $ 869,274.70 New Look Contracting $ 869,515.45 $ 5,400.00 $ 874,915.45 *Corrected st WHEREAS, it appears that Park Construction Company, 1481 81 Avenue NE, Spring Lake Park, MN 55432 is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Park Construction Company in the name of the City of Columbia Heights, for 2015 Street Rehabilitation Zone 1 and State Aid Overlay, City Project Nos. 1502 and 1505, according to plans and specifications therefore approved by the Council. 2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. 3. City Projects 1502 and 1505 shall be funded with Assessment /State Aid, Sanitary Sewer, Storm Sewer, and Water Utility Construction Funds. RESOLUTION NO. 2015-27 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 2015 STREET MAINTENANCE, STREET STRIPING PROJECT WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon Rapids to administer the public bidding process including entering into a contract with the low, qualified, responsible bidder, and WHEREAS, pursuant to an advertisement for bids for 2015 Traffic Markings, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Company Amount AAA Striping Service $ 197,720.60 Traffic Marking Service $ 224,345.92 Warning Lites of Minnesota $ 237,629.84 WHEREAS, it appears that AAA Striping Service of St Michael, Minnesota is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 12 City Council Minutes April 13, 2015 Page 9 of 10 The City of Coon Rapids is hereby authorized to enter into a contract with AAA Striping Service on behalf of the City of Columbia Heights for 2015 Street Striping, according to the specifications for said project and accepting AAA Striping Services bid. 2. The City Manager of Columbia Heights is authorized to expend funds in accordance with the terms of the Joint Powers Agreement and the Bid Documents. 3. City Street Striping Project shall be funded with 80% State Aid maintenance funds and 20% general funds. RESOLUTION NO. 2015-28 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 2015 STREET MAINTENANCE, CRACK SEALING PROJECT WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon Rapids to administer the public bidding process including entering into a contract with the low, qualified, responsible bidder, and WHEREAS, pursuant to an advertisement for bids for 2015 Crack Sealing, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Company Amount Allied Blacktop Company $ 293,623.86 Asphalt Surface Technologies $ 341,115.74 American Pavement Solutions $ 354,356.40 Fahrner Asphalt Sealers $ 428,938.46 WHEREAS, it appears that Allied Blacktop Company of Maple Grove, Minnesota is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 1. The City of Coon Rapids is hereby authorized to enter into a contract with Allied Blacktop Company on behalf of the City of Columbia Heights for 2015 Crack Sealing, according to the specifications for said project and accepting Allied Blacktop Company bid. 2. The City Manager of Columbia Heights is authorized to expend funds in accordance with the terms of the Joint Powers Agreement and the Bid Documents. 3. City Crack Sealing Project shall be funded with infrastructure funds. RESOLUTION NO. 2015-29 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 2015 STREET MAINTENANCE, SEAL COATING WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon Rapids to administer the public bidding process including entering into a contract with the low, qualified, responsible bidder, and 13 City Council Minutes April 13, 2015 Page 10 of 10 WHEREAS, pursuant to an advertisement for bids for 2015 Street Maintenance, Seal Coating bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Base Bid Amount Alternate Bid Amount Company (Trap Rock) Granite Allied Blacktop $ 1,409,830.84 $ 1,407,934.35 Pearson Brothers $ 1,457,438.49 $ 1,442,266.57 Asphalt Surface Technologies $ 1,526,232.15 $ 1,472,100.18 WHEREAS, it appears that Allied Blacktop of Maple Grove, Minnesota is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 1. The City of Coon Rapids is hereby authorized to enter into a contract with Allied Blacktop Company on behalf of the City of Columbia Heights for 2015 Street Maintenance Seal Coating, according to the specifications for said project. 2. The City Manager of Columbia Heights is authorized to expend funds in accordance with the terms of the Joint Powers Agreement and the Bid Documents. 3. City Seal Coat Project shall be funded with 45% assessments and 55% infrastructure fund. RESOLUTION NO. 2015-30 A RESOLUTION APPROVING A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF COLUMBIA HEIGHTS AND THE INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49 WHEREAS, negotiations have proceeded between the International Union of Operating Engineers (1UOE), Local No. 49, representing employees of the Public Works Department and, and members of the City's negotiation team; and WHEREAS, said negotiations have resulted in a mutually acceptable collective bargaining agreement for calendar years 2015 and 2016; and WHEREAS, changes to the current agreement are hereby attached as Exhibit A, and a copy of said collective bargaining agreement is available for inspection at the Office of the City Manager and is made a part hereof by reference. NOW THEREFORE, BE IT RESOLVED that the collective bargaining agreement as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 2015 and 2016 for IUOE bargaining unit employees of the City; and BE IT FURTHER RESOLVED that the Mayor and City Manager are hereby authorized to execute this collective bargaining agreement. 14 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS BOARD OF APPEALS AND EQUILIZTION MONDAY APRIL 13, 2015 The following are the minutes for the Board of Appeals and Equalization for the City of Columbia Heights City Council held at 6:00 PM on Monday April 13, 2015 in the City Council Chambers, City Hall, 590 40`'' Ave NE, Columbia Heights, MN. 1. ROLL CALL Present: Mayor Peterson, Councilmembers Nawrocki, Schmitt, Murzyn, Jr. ( Councilmember Williams arrived late.) 2. STATEMENT OF PURPOSE OF THE BOARD OF REVIEW Mayor Peterson read the Official Notice of the Board of Review, indicating the purpose of the meeting is to review property valuations as of January 2, 2015 for taxes payable in 2016, and to hear appeals from citizens who have questions regarding property valuations. 3. INTRODUCTION Anoka County Appraisers Mike Brown (Residential Appraiser) and Molly Johnson (Commercial Appraiser) gave an overview of the 2015 Assessors Report. Brown referred to the Board of Review booklet he distributed. This is for the 2015 assessment to compute property taxes for 2016. There was an overall increase of 2.9 percent in the estimated market value in the County. The 2015 Anoka County residential Sales Ratio median was 93.22 and the Columbia Heights ratio was 91.69. Columbia Heights had 437 sales with 219 being qualified and 218 being unqualified sales. Johnson reported she received two inquiries regarding commercial assessments, one was curious about the process, and had no specific request. Johnson reported that she has been working with the Northeast Bank Building located at 40`x' and Central; noting she is currently waiting for an appraisal. 4. QUESTIONS AND ANSWERS REGARDING PROPERTY VALUES There were no questions from the citizens. 5. COUNCIL ACTIONS REGARDING SPECIFIC CASES OR CASES ON WHICH ADDITIONAL INFORMATION IS DESIRED Motion by Williams, second by Schmitt to adopt the 2015 Assessment Rolls as presented. Upon vote: All Ayes, motion carried. 6. ADJOURNMENT The meeting was adjourned at 6:20, and re- convened at 6:46 when councihnember Williams arrived. There were no additional questions; the meeting was adjourned at 6:49 PM. Katie Bruno, City Clerk `N UNAPPROVED OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION MONDAY, APRIL 6, 2015 CALL TO ORDER The meeting was called to order by Chairperson Carlson at 5:32 p.m. ROLL CALL Members present: Carlson, Clerkin, Doty, Olson Staff present: Kathy Young, Assistant City Engineer Lenny Austin, Police Captain Sue Schmidtbauer, Public Works Secretary Council Liaison: Donna Schmitt APPROVAL OF MINUTES Motion by Doty, second by Olson, to approve the minutes of January 5, 2015 as presented. Motion carried unanimously. OLD BUSINESS A. REQUEST TO INSTALL TWO -WAY STOP OR YIELD SIGNS AT THE INTERSECTION OF 7TH STREET AND 42ND AVENUE Mr. Kris Barto submitted a request to the City Council regarding traffic control at the intersection of 7th Street and 42nd Avenue. The concern is the number of accidents. Another resident has also continued to express concern about the frequency of accidents. At the council meeting on March 9, 2015, the council directed the Traffic Commission to reconsider traffic control at this intersection. The Traffic Commission reviewed a request for yield or stop signs at this intersection on April 7, 2014. Although there were three accidents during January and February of 2014, commissioners felt the unusual winter driving conditions in 2014 were a contributing factor. The request was denied. On 7th Street traffic yields at 41" Avenue and stops at 44th Avenue. On 42nd Avenue traffic stops at 5th Street and Jefferson Street. The Police Department reviewed the reported accident records for the past five years. There were two accidents in 2010, one in 2013, four in 2014, and one in 2015. Captain Austin reported there was an accident on March 4, 2015 that he did not previously have a report on; so there were actually two accidents in 2015, one on March 2 and another on March 4. The accident on March 4 had front tire damage; one vehicle was traveling southbound on 7th Street and the other westbound on 42nd Avenue. No other information is available. This accident was similar to the one on March 2 where one vehicle was traveling southbound on 7th Street and the other westbound on 42nd Avenue. Young stated there was also an accident on August 20, 2014 that was reported to her by a resident and has no official police report. Amber Burnette, a resident at 4208 7th Street, was present at the meeting. She has lived there five years and feels the accidents that have occurred are more than just fender benders because the vehicles 16 Traffic Commission Minutes – April 6, 2015 Page 2 drive with such speed. A school bus went up over the curb and the sidewalk and ended up in a yard. Another vehicle almost knocked the fire hydrant over into someone's yard; it also went over the curb and sidewalk and ended up in the yard almost knocking down their fence. The four yards at the corners of the intersection have all had vehicles in them due to speed, so it's not just happening in one direction. Often there's broken glass in the intersection from accidents that probably aren't reported. She's concerned about people crossing the street and kids on bikes due to the speed of the vehicles crossing the intersection. John Murzyn was also present at the meeting and lives two blocks down from 42nd on 7th Street. He agrees westbound cars drive fast on 42nd Avenue. John stated when he worked for the City he had to check the hydrant near the corner house multiple times because of accidents. Doesn't know why, but for some reason that's where most of the accidents happen and the cars end up in that yard. He also feels something needs to be done due to the number of collisions last year, especially because he was almost hit at that intersection. States cars are mostly going east and end up on the east side of 7th Street. Doty stated there is a 4 -way stop at 01 on 42nd and a 2 -way stop at 5th and 42nd so basically there is a two block high speed area going eastbound with plenty of visibility; however that still doesn't explain why people drive at such a high speed. Clerkin added that after 5 Street it's a clear shot to Jefferson before there's a stop sign, so he can see why drivers speed up going eastbound. However, he questions if a yield sign for eastbound traffic would slow them down. Schmitt stated she would prefer stop signs east to west. Carlson stated people realize what a yield sign is so you don't need a stop sign. However, it seems like a lot of people don't know the vehicle to the right has the right of way. Schmitt feels that even if drivers treated the stop sign like a yield sign, it would be better than what they are doing now. Doty stated that if we stopped east and west traffic, they would still have a straight shot going 44th all the way up to 41 st on 7th Street. Olson stated 41 st is almost replicate of 42nd as far as east to west goes. Doty asked if there are statistics on accidents at controlled intersections. Stated Woodbury had seven accidents in one year at a controlled intersection with stop signs, so they put in a roundabout because you have to slow down to get around the roundabout. This eliminated rear - ending and running stop signs. Austin agreed that 41St and 7th used to have crashes but that has lessened since the yield signs were installed. There is still congestion but the signs have helped prevent accidents. He can gather some data regarding accidents at controlled intersections vs. uncontrolled intersections in this area so the Traffic Commission can compare the two. Young stated it is staff's recommendation to use yield signs based on the fact that the accident history seems to be ongoing. The hill and the fence do block visibility a little going eastbound until you're up close to the intersection —this may be why eastbound seems to be more of a problem. Carlson prefers a yield sign. Feels we may need to call for a public hearing but would like it left open for a yield or a stop sign. Carlson motioned to call for a public hearing at the next meeting. Motion seconded by Clerkin. Doty abstained, would like to wait to see the data. Olson abstained, feels the city is saturated in signs and is not sure this is the answer. Feels the signs we already have do not provide any safe havens and there is no physical space for roundabouts and they also are most likely expensive. Doty stated that in northeast Minneapolis they have small roundabouts to slow traffic down around schools and churches. Olson feels that even if a yield sign is placed at the intersection, there is no guarantee that traffic will slow down, he would rather see a stop sign. Carlson asked for ideas as the vote failed for a public hearing. Schmitt asked if staff could come up 17 Traffic Commission Minutes — April 6, 2015 Page 3 with crash accident records for controlled intersections by the next meeting. Captain Austin will get the records for eight intersections -- 5th, 6th, 7th and Washington on 42nd Avenue and 50', 6th, 7th and Washington on 41St Avenue. He will go back five years from 2010 to the present. Young advised that the yield signs on 42nd and Washington have been approved but are not installed yet. Captain Austin will still include that intersection. Young suggested that we table the request until the next meeting, get the information, and then decide on a public hearing. Carlson does not want to do this, feels we shouldn't wait. Olson suggested we use the additional information as supporting the recommended motion this evening, and have the additional information available that will be usable with this recommendation. If the information the police gives us will provide more evidence, then we need to do something about this. Asked if you can call for a public hearing at the next meeting and include that information as well. Young advised that you can. Olson motioned to call a public hearing to install 2 -ways ield or stop signs at the intersection of 7tb Street and 42nd Avenue yielding or stopping traffic on 42' Avenue with the additional information the police will provide for evidence for the hearing. Second by Clerkin, three ayes, Doty abstained. Motion carried. Amber asked that we send her the information for the next meeting. OTHER OLD BUSINESS None. NEW BUSINESS A. REQUEST FOR STOP SIGNS AT THE INTERSECTION OF TYLER STREET AND 43" AVENUE Mr. Matt Lilley requested stop signs at the intersection of Tyler Street and 43rd Avenue. His concern is the lack of traffic control. The Police Department reviewed the reported accident records for the past five years; two accidents in 2011, one accident in 2012, and one accident in 2015. On Tyler Street, traffic stops at 40St Avenue and 44t1i Avenue. On 43rd Avenue, traffic stops at Reservoir Boulevard and Arthur Street. Visibility at the intersection is good. Olson stated this is another example of where we want to respect the residents who want this to occur, but we also have a responsibility to monitor and check some of these. Motion by Olson to deny the request to install stop signs at the intersection of Tyler Street and 43rd Avenue. Second by Clerkin. Schmitt advised this is her corner and she has been at three of these accidents. In 2011 roads were in good condition but weather caused them to glaze for approximately an hour and cars slid through the intersection due to ice. Once the roads were cleared everything was fine. The accident in 2012 involved a motorcycle and a minivan. The motorcyclist had a passenger and anticipated the van coming into the intersection and laid the bike down rather than trying to avoid the van. The van actually did stop but the motorcyclist didn't think it was going to. The motorcyclist did have injuries. In 2015 an older brother was driving southbound with a car full of young kids. Schmitt did not see the accident but she heard it. A car from east to west decided to speed up to get through the intersection before the kids. Instead the car hit them and spun them around. There were injuries. She states the scariest thing is seeing school buses going through that intersection so fast, and hearing a lot of 18 Traffic Commission Minutes — April 6, 2015 Page 4 screeching brakes. They do find car parts at the intersection so there are other accidents that aren't reported. She also debates the clear view because anytime cars are parked on the street there is not a clear view. Carlson reminded Donna that any decision made by the Traffic Commission can be appealed. Motion by Olson to deny the request to install stop signs at the intersection of Tyler Street and 43rd Avenue. Carlson requested another roll call for the vote. Vote as follows: Carlson no, Clerkin yea, Doty yea, Olson yea. Motion carried. B. REQUEST FOR STOP SIGN AT THE INTERSECTION OF MONROE STREET AND 42ND AVENUE Mr. Todd Carnis requested stop signs at the intersection of Monroe Street and 42nd Avenue. His concern is the lack of traffic control. Mr. Carnis spoke with staff at the Police Department and the Engineering Department. The Police Department reviewed the reported accident records for the past five years; one accident in 2010 and two accidents in 2011. Monroe Street is one -way southbound from 42nd Avenue to 40th Avenue. On Monroe Street, traffic stops at 44th Avenue and 41St Avenue. On 42nd Avenue, traffic stops at Quincy Street and Jefferson Street. Visibility at the intersection is good. Motion by Olson to deny the request to install stop signs at the intersection of Monroe Street and 42nd Avenue based on the information we have available. Second by Doty. All ayes. Motion carried. OTHER NEW BUSINESS None. REPORTS A. CITY ENGINEER A request was made by the City to the school district to modify parking on 49th Avenue by the school. They would like short-term parking beginning at the striped "no parking" area and extending 20' north of the entrance to the Fitness Center. Currently parking is allowed any time on non - school days. The proposed signage would state parking is available on school days between 8:30 a.m. and 11:30 a.m. Olson questioned if it is dangerous to have parking on both sides of the street when there is a parking lot on the other side of street with clear pedestrian crosswalks. Austin stated 49th Avenue is a very busy street and momentum builds up both east and westbound. Olson feels this is a very dangerous area for street parking, especially when you have a large parking lot. Austin asked it there are a lot of requests for this. Young replied most requests are coming from the seniors. Austin asked if there have been traffic studies done for speed on this road, Young replied not recently. Per Young, we did require no parking near the intersections a year or two ago to improve visibility. It was noted that this current request is not for handicap parking, it is for convenience parking. This doesn't make sense when there is a parking lot across the street with marked crosswalks. The request came through the Recreation Department to the City Manager who has been discussing it with the school district. This 19 Traffic Commission Minutes — April 6, 2015 Page 5 is a county road but the city does have the ability to monitor parking. Olson and Doty feel it would be unsafe. The parking request is for eight cars. Olson feels you should not add this kind of danger zone by the school building when there is a parking lot and marked crosswalks for people to be safe, especially for eight cars. Schmitt asked if this was being presented to the Traffic Commission because it will go to the council next. Young thinks we will provide the council with our input and then they will decide whether to go ahead with the parking or not. Olson reiterated that this is a dangerous situation and that he would make a motion. He could understand if this was for handicap parking, but to allow parking for eight cars for healthy people is not warranted. Currently this area is signed for no parking from 8 -4 on school days. Doty also feels this is a hazard because kids get dropped off and picked up in the no parking area and that presents a hazard. Young advised the school is reworking the entrance and exit for the high school and Hyland so this should improve parent drop off and pickup. Motion by Olson to deny the request, not a good idea. Second by Clerkin. All ayes. Motion carried. A request was received for a handicap parking sign on 41" Avenue at 4056 Madison. The sign will be put in when the weather allows. B. POLICE None. C. COMMISSIONERS None. ADJOURNMENT Motion by Doty, second by Olson to adjourn the meeting at 6:23 p.m. Motion carried unanimously. Respectfully submitted, Sue Schmidtbauer, Public Works Secretary 20 CITY COUNCIL LETTER Meeting of April 27, 2015 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: 7C APPROVAL ITEM: Rental Housing BY: Gary Gorman BY: Licenses NO: DATE: April 20, 2015 DATE: Approval of attached list of rental housing applications. RECOMMENDED MOTION license applications for April Property Maintenance Code. COUNCIL ACTION: Move to approve the items listed for rental housing 27, 2015 in that they have met the requirements of the 21 Print Rental Licenses to approve HEIGHTS COLUMBIA by CC 2015 FIRE DEFARTMEHT zxalpiecTlaw DI'vNeram 825 41st Avenue NE m Columbia Heights, MN 55421 as Inspections 763 - 706 -8156 v Fax 763 - 706 -8151 e fireinspections @ci.columbia- heights.mn.us 10003 4304 2ND ST Hampton Investments, Inc F14182 9637 Anderson Lakes Pkwy #324 $ 150.00 Eden Prairie, MN 55344 10024 4131 JEFFERSON ST MSRI Assets F14192A 8300 N Mopac Expressway #200 $ 150.00 Austin, TX 78759 10030 4301 MCLEOD ST Ospina, Gretchen F14110 13801 Bluewing Dr $ 150.00 Rogers, MN 55374 10034 344 40TH AVE Gondek, Michael F14146A 334 NE 40th Avenue $ 150.00 Columbia Heights, MN 55421 10047 4224 JACKSON ST Ali, Mir F14089 2330 45th Avenue NE $ 150.00 Columbia Heights, MN 55421 10058 4428 BENJAMIN ST I1-13 Property Minnesota LP F14085A 1270 Eagan Industrial Rd #160 $ 150.00 Eagan, MN 55121 10067 1020 43RD AVE Baker, Jetson F14131 1370 Rietveld Row NW $ 150.00 Atlanta, GA 30318 10070 4732 UPLAND CREST Hawkeye Real Estate Investments F14197 900 Broadway Avenue $ 150.00 St. Paul Park, MN 55071 10083 2221 FOREST DR MSRI F14192E 8300 N Mopac Expressway #200 $ 150.00 Austin, TX 78759 10087 4806 MADISON ST JRK Business Solutions, LLC F14101 3265 19th Street NW #560 $ 150.00 -------------------------------------------------- Rochester, MN 55901 10091 4343 6TH ST MSRI F14192D 8300 N Mopac Expressway #200 $ 150.00 Austin, TX 78759 10092 1107 42ND AVE MSRI Assets Co, LLC F14192B 8300 N Mopac Expressway #200 $ 150.00 Austin, TX 78759 04/20/2015 09:03 - - -22 - - -- Page 2 Print Rental Licenses tmopprove COLUMBIA HEIGHTS by 5 � � �� D� �� 0[ � �� N� �� N� �� 0� �� I ns -riffO r l ow D I V I S S OM 825 41st Avenue ws" Columbia Heights, xxw5s4zz° Inspections 7§3-7Os-81ss° Fax 76a-7O6-8151°fiminspect(ons@u.co|vmbia-heights.mn.u, 10096 4l14OTHAVE Ferris, Bradley F14158 9445 Jennifer Court $150.00 ______________ --- ___________________________________ [hisa8oCity MN 55013 10121 4OUO 2ND ST Marquette, Joel B4145 43O0 Reservoir Blvd $150.00 _______ __________________________________________ Columbia Heights, MN554Z1 10144 260K44UREENLN Kerns, David and Kim F14162 J31 Ability Point Court $150.00 __________________________________________________ Henderson, NV89O12 10153'207 1O114ISTAVE [/ennon,]u|ie F14124 24J5 Holy Name Drive $150.00 - — — — — — — — — — — — — — — — Medina, K4N5S391 — — — — — — — — — — — — — — — — — — 10158 10U942l/2AVE — Koehler, Aaron — — — — — — — — — — — — — F14092 612SVVestridQeBlvd. $150.00 ___________________________________________ Edina, MNS5436 10178 3O]S VAN BURENST Kucera'Gavin ----- --- _--- ___ F14043 165429th Avenue NVV $150.00 __________________________________________________ New Brighton, K4NS5l12 I0208 SOSOMULCAREDR |H2 Property Illinois, LP F14087S 127O Eagan Industrial Road #160 $150.00 ___ --- ____________________ Eagan, K8N5Sl21 -------- ----- _ ___________________ 10209 37082 1/2ST [e|MontonLL[ F14012 l845 Stinson Parkway $150.00 __________________________________________________ Minneapolis, MN554I8 10217 4650 7TH ST Park Ave Homes, LL[ F14126 240O Blaisdell Ave S 82 $150.00 _________________ Minneapolis, K4NGS4O4 --- ________________________________ 10225 49OS 5TH 3T [e|Monton,LLC F140I2A ID45 Stinson PKWY #l02 $150.00 __________________________________________________ Minneapolis, K4NSS418 10226 4356{\U|NCYST VViedow,]oce|yn F14142 1417554thStN $150.00 ___________________ Oak Park Heights, MN5SO82 --- ______________ 10242 3341 CENTRAL AVE Shachte|e'8ryan F14I08 3S175kycroftDrive $150.00 ___________ ------ __________________ St. Anthony, IVIN5S418 04/e0o015 oo:oa ---- _________________ 23 Page 2 Print Rental Licenses to approve COLUMBIA HEIGHTS by "Z °15 FIRE DEFARTMEKT 1M8PHG7X0W Dr�sBXDM 825 41st Avenue NE e Columbia Heights, MN 55421 a Inspections 763 - 706 -8156 a Fax 763 - 706 -8151 v fireinspections @ci.columbia - heights.mn.us 10243 5156 4TH ST Jappah, Felicia F14189 1226 45th Ave NE $ 150.00 Columbia Heights, MN 55421 10250 1000 41ST AVE Kociscak, William F14096 6980 137th Ave. NW $ 150.00 Ramsey, MN 55303 10264 4207 FILLMORE ST Rezide, LLC F14133 4333 Glenwood Avenue $ 150.00 Minneapolis, MN 55422 10283 68147TH AVE Morlock, Nita F14151 5020 Page Avenue N.E. $ 150.00 St. Michael, MN 55376 10286 -217 101141ST AVE Peterson, Karen F14130 4949 6th Street N.E. $ 150.00 Columbia Heights, MN 55421 10333 5060 MULCARE DR Seawell, Dave F14196 8201 Pleasant View Ct $ 150.00 Mounds View, MN 55112 10336 42414TH ST MSRI Asset Company F14192G 8300 N Mopac Expressway #200 $ 150.00 Austin, TX 78759 10346 1070 GRANDVIEW CT Kurak, Thomas F14121 15001 Sunfish Lake Blvd. $ 150.00 Ramsey, MN 55303 10349 5005 7TH ST Truong, Brad F14066 2619 Landera Ct. $ 150.00 Pearland, TX 77584 10350 4960 7TH ST Kramber, Jason F14235 67 Promenade $ 150.00 Hudson, WI 54016 10355 3857 QUINCY ST MSRI Assets LLC F14192H 8300 N Mopac Expressway #200 $ 150.00 --------------------------------------------------- Austin, TX 78759 10357 1200 PIERCE TER Pelham, LLC F14077 1185 Pierce Terrace $ 150.00 Columbia Heights, MN 55421 -- ---------- - - - - -- ---- - - - - -- 24 04/20/2015 09:03 Page 3 Print Rental Licenses to approve COLUMB IA HEIGHTS by CC 2015 FIRE DEFARTMEKT IMSPROT H ® D I,"I s l aw 825 41st Avenue NE * Columbia Heights, MN 55421 e Inspections 763 - 706 -8156 e Fax 763 - 706.8151 & fireinspections @ci _ columbia heights.mn.us — — — 10358 4956 JACKSON ST Zhaqui, Jose F14137 2526 Portland Ave S. $ 150.00 Minneapolis, MN 55404 10361 4219 STINSON BLVD Kelly, Renee F14167 1505 East Crystal Lake Road $ 150.00 Burnsville, MN 55306 10364 1317 44TH AVE Joubori, Sahar Al F14139 12236 Radisson Rd NE $ 150.00 Blaine, MN 55449 10366 -RY 328 ORENDORFF WAY Ahadome, Edmond F14102 16515 54th Ct N $ 150.00 Plymouth, MN 55446 10374 4249 MAIN ST Ali, Mir F14089A 2330 45th Avenue NE $ 150.00 Columbia Heights, MN 55421 10375 4332 6TH ST Kieler Construction & Holdings LLC F14195 3600 Holly Lane #10 $ 150.00 Plymouth, MN 55447 10380 4516 5TH ST MSRI F14192C 8300 N Mopac Expressway #200 $ 150.00 -------------- - - - Austin, TX 78759 - -- ------------------------------ 10381 3831 BUCHANAN ST Gabrick, Steve F14147 8445 Portage Lane East $ 150.00 Shakopee, MN 55379 10382 3710 VAN BUREN ST Alzubi, Amer F14104 1524 Sugar Loaf Trail $ 150.00 Brooklyn Park, MN 55443 10394 542 SUMMITST Hampton Investments, Inc. F14177 9637 Anderson Lakes Parkway #324 $ 150.00 -------------------------------------------------- Eden Prairie, MN 55344 10397 4420 6TH ST Hampton Investments, Inc. F14181 9637 Anderson Lakes Parkway #324 $ 150.00 Eden Prairie, MN 55344 10400 44214TH ST Nystrom, Sandy F14136 3812 Van Buren Street N.E. $ 150.00 Columbia Heights, MN 55421 04/20/2015 09:03 --- - - - -25 - - - -- Page 4 Print Rental licenses to approve COLUMBIA HEIGHTS by 01 2 015 FIRE DEFARTMEHT aw$rROTIGM DI'vNexam 825 41st Avenue NE v Columbia Heights, MN 55421 a Inspections 763 - 706 -8156 t� Fax 763 - 706 -8151 w fireinspections @ci.columbia- heights.mn.us 10405 4240 JEFFERSON ST MSRI Assets F14192F 8300 N Mcpac Expressway #200 $ 150.00 Austin, TX 78759 10412 -RY 576 LOMIANKI LN Haddad, Mike F14141 7640 Bowman Court E $ 150.00 Inver Grove Heights, MN 55076 10424 4609 FILLMORE ST Hawi, Gutama F14132 4531 Fillmore St NE $ 150.00 Columbia Heights, MN 55421 10433 4311 MONROE ST Ortiz, Gladys F14088 PO Box 21032 $ 150.00 Columbia Heights, MN 55421 10434 4057 5TH ST Johnson, Andrew F14050 2780 16th St NW $ 150.00 New Brighton, MN 55112 10436 4036 RESERVOIR BLVD Lish, Heidie F14200 225 Sheridan Ave 5 $ 150.00 -------------------------------------------------- Minneapolis, MN 55405 10437 1234 44TH AVE RHA 3, LLC F14205 3505 Koger Blvd #400 $ 150.00 Duluth, GA 30096 10439 226 40TH AVE Alvarado, Walter F14231 7508 65th Ave N $ 150.00 Brooklyn Park, MN 55428 12000 -NC 5037 MADISON ST Danko, Andrew F14152 5037 Madison Street $ 150.00 Columbia Heights, MN 55421 12004 5248 WASHINGTON ST Wegener, Kimberly F14008 5248 Washington Street $ 150.00 Columbia Heights, MN 55421 12021 3817 HAYES ST Calico, Ralph F14094 37 7th Ave NE $ 150.00 -------------------------------------------------- Minneapolis, MN 55413 12034 3843 HAYES ST Ulvin, Rolf F14028 3843 Hayes St $ 150.00 Columbia Heights, MN 55421 --------------- - - - -26 - - -- 04/20/2015 09:03 Page 5 Print Rental Licenses to approve HEIGHTS « COLUMBIA by 2015 FIRE DEFARTMEHT 825 41st Avenue NE -,Columbia Heights, MN 55421 a Inspections 763-706-8156c Fax 763 - 706 -8151 o fireinspections @ci.columbia- heights.mn.us 12035 4606 FILLMORE ST Xiong, Amy F14184 4608 Filimore St $ 150.00 Columbia Heights, MN 55421 12053 3943 TYLER ST Brown, Marlene F14072 3943 Tyler Street $ 150.00 Columbia Heights, MN 55421 15001 4328 5TH ST Mueller, Glen FE- 4328 -15 8671 Jewel Lane S $ 0.00 Cottage Grove, MN 55016 20012 5252 WASHINGTON ST Harlan, Brad F1414OG PO Box 120066 $ 150.00 New Brighton, MN 55112 20014 666 47 1/2 AVE Toussi, Farrokh F14024 3060 Poppler LN $ 150.00 Eagan, MN 55121 20044 5229 7TH ST Matthes, Edwin F14171 545 54th Avenue $ 150.00 -------------------------------------------------- Fridley, MN 55421 -1246 20074 5109 WASHINGTON ST Majewski, John F14109 105 12th Av. N.W. $ 150.00 New Brighton, MN 55112 20082 1261 CIRCLE TER BLVD Toney, Joseph F14203A 544 Summit Street N.E. $ 150.00 Columbia Heights, MN 55421 20088 5232 WASHINGTON ST Harlan, Brad F1414OF PO Box 120066 $ 150.00 New Brighton, MN 55112 20108 3736 3RD ST Klick, Wade F14014 17003 Weaver Lake Drive $ 150.00 Maple Grove, MN 55311 20124 1005 50TH AVE Olson, Dean F14187 1775 15th Avenue N.W. $ 150.00 New Brighton, MN 55112 20142 5110 WASHINGTON ST Harlan, Brad F14140A PO Box 120066 $ 150.00 New Brighton, MN 55112 04/20/2015 09:03 ------ --- ----- --- - - - - ---- - -- -- 27 Page 6 Print Rental Licenses to approve IA HEIGHTS COLUMB by CC C 2015 FIRE DEPARTMENT I14 SPH07 I OM D I YI s I OW — — 5 41st Avenue NE m Columbia Heights, MN 55421 m Inspections 763_706 -8156 a Fax 763 - 706 -8151 e fire inspections @ci`columbia- heights.mn_us_ 20144 5146 WASHINGTON ST Harlan, Brad — F14140D PO Box 120066 $ 150.00 New Brighton, MN 55112 20146 5037 JACKSON ST Harlan, Brad F14140 PO Box 120066 $ 150.00 New Brighton, MN 55112 20147 5208 WASHINGTON ST Casey, Jennifer F14099 8245 Spring Lake Road $ 150.00 Moundsview, MN 55112 20152 5140 WASHINGTON ST Harlan, Brad F14140C — — PO Box 120066 $ 150.00 New Brighton, MN 55112 20154 5200 WASHINGTON ST Harlan, Brad F1414DE PO Box 120066 $ 150.00 New Brighton, MN 55112 20155 4624 WASHINGTON ST Cole, Barry F14111 3748 Edith Patch Drive $ 150.00 ----------------------------------------- Anoka, MN 55303 20156 5116 WASHINGTON ST Harlan, Brad F14140B PO Box 120066 $ 150.00 New Brighton, MN 55112 20179 1715 37TH AVE Bogatir Construction & Properties LLC F14013 1515 Oak Ave $ 150.00 Redwood City, CA 94061 20180 5152 WASHINGTON ST Koster, Kenneth F14143 4326 Greenhaven Court $ 150.00 Vadnais Heights, MN 55127 20186 1230 CIRCLE TER BLVD Tohey, Joseph F14203 544 Summit Street N.E. $ 150.00 Columbia Heights, MN 55421 20187 5000 4TH ST Johanek, Mark F14227 PO Box 490503 $ 150.00 Blaine, MN 55449 20211 4536 7TH ST Ferry, Donald F14112 4146 Lantern Lane $ 150.00 ------------------------------------- Eagan, MN 55123 04/20/2015 09:03 28 Page 7 Print Rental Licenses to approve COLUMBIA HEIGHTS by CC 2015 FIRE DEPARTMENT IMSPROTIOW 825 41st Avenue NE e Columbia Heights, MN 55421 o Inspections 763 - 706 -8156 c, Fax 763 -706 -81518 fireinspections @ci.columbia- heights.mn.us 20226 1132 40TH AVE Bourcy, Myrna F14122 6558 Clover Place NE $ 150.00 Fridley, MN 55432 20232 5049 JACKSON ST Szoka, Jerzy F14163 9119 Alger Ct $ 150.00 St Paul, MN 55077 20242 4624 TAYLOR ST Pomeroy, Wellyn F14191 740107th Court N.E. $ 150.00 Blaine, MN 55434 20243 3816 3RD ST Youngren, Mark F14135 2430154th Ave NW $ 150.00 Andover, MN 55304 20266 4606 4TH ST Latzka, Alan F14035 38643 Hwy 71 S $ 150.00 Sauk Centre, MN 56378 20271 4937 JACKSON ST Nopola, Alice F14233 7645 Garfield Avenue S. APT #5 $ 150.00 Richfield, MN 55423 20295 4612 POLK ST Aucaquizhpi, Lisa F14069 4612 POLK ST NE Up /Down $ 150.00 Columbia Heights, MN 55421 20302 4943 JACKSON ST Brovold, Kenneth F14144 4055 133rd Lane NE $ 150.00 Ham Lake, MN 55304 20321 3951 POLK ST Wrobel, Lisa F14107 3946 Polk Street $ 150.00 Columbia Heights, MN 55421 20394 5115 WASHINGTON ST Rudnitski, Kathy F14234 4618 4th Street $ 150.00 Columbia Heights, MN 55421 20426 4154 2ND ST Reichow, Charles F14155 11671 Alder St NW $ 150.00 Coon Rapids, MN 55433 30004 543 40TH AVE ART Properties Management F14084 543 40th Avenue #5 $ 234.00 --------------------------------------------------- Columbia Heights, MN 55421 9 04/20/2015 09:03 Page 8 Print Rental Licenses to approve COLUMBI A HEIGHTS byCC2015 FARE D EPARTMENT I MS!J9 CT I 0 J D a YX S I am 825 41st Avenue NE e Columbia Heights, MN 55421 e Inspections 763 - 706 -8156 e Fax 763 - 706 -8151 a fireinspections @ci.columbia - heights.mn.us 30028 5100 6TH ST Columbia Place, LLC F14041 2505 Silver Lane NE $ 458.00 St. Anthony, MN 55421 30031 711 37TH AVE 37th Ave. LLC F14125 9100 W. Bloomington Freeway Suite #147 $ 302.00 Bloomington, MN 55431 30036 539 40TH AVE King -Smith Apartments F14237 5901 Laurel Avenue #133 $ 211.00 Golden Valley, MN 55416 30039 501 MILL ST Carpio, Wilson F14138 4034 Cleveland St NE $ 160.00 Columbia Heights, MN 55421 30046 631 37TH AVE Breiland, Mark F14095 7390 Memory Lane $ 211.00 Fridley, MN 55432 30055 1400 47TH AVE Demetriou, Martha F14063 11159 Holland Circle $ 410.00 Eden Prairie, MN 55347 30057 1480 47TH AVE Zhou, Julia F14153 16448 Holbrook Ave $ 410.00 Lakeville, MN 55044 30067 3709 JACKSON ST Mikre, Samuel F14081 55 Heller Way $ 356.00 -------------------------------------------------- Montclair, NJ 07043 30074 4534 MADISON ST Sinchi, Luis F14190 1806 10th Avenue S $ 160.00 Minneapolis, MN 55404 -2001 30090 3801 VAN BUREN ST Chan, Shun Ming F14157 2880 Costa Lane $ 165.00 Little Canada, MN 55117 30106 4458 RESERVOIR BLVD Crestview Corporation F14082 4444 Reservoir Blvd. N.E. $ 974.00 Columbia Heights, MN 55421 30169 4201 3RD ST Larson, Richard F14098 1009 43rd Avenue No. $ 248.00 Minneapolis, MN 55412 04/20/2015 09:03 ---- -- --------- - - - -3-- - -- Page 9 Print Rental Licenses to approve HEIGHTS COLUMBIA by CC 2015 FIRE DEPARTMENT I M83PROT I OM D ZV"X S I ®x 825 41st Avenue NE a Columbia Heights, MN 55421 * Inspections 763 - 706 -8156 e Fax 763 - 706 -8151 , fire inspections @ci.columbia- heights.mn.us 30178 4935 UNIVERSITY AVE Cullen Homes, Inc F14198B 5100 Eden Ave #1020 $ 248.00 Edina, MN 55436 34000 4310 3RD ST Guimont, Greg F14150 3855 155th Avenue NW $ 150.00 Andover, MN 55304 34007 -1D9 1000 41ST AVE Williams, Dwayne F14186 1171 Burke Ave W Apt. #109 $ 150.00 Roseville, MN 55113 Total # of Licenses: 111 31 04/20/2015 09:03 Page 10 CITY COUNCIL LETTER Meeting of. April 27, 2015 AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER NO: 7D License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: NO: DATE: April 22, 2015 BY. v BACKGROUND /ANALYSIS Attached is the business license agenda for the April 27, 2015 Council meeting. This agenda consists of applications for 2015 Contractor Licenses. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for April 27, 2015 as presented. COUNCIL ACTION: 32 TO CITY COUNCIL April 27, 2015 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2015 BLDG *Air Quality Services *A -Able Plumbing Co Roofing Inc. LeRoux Co *Stafford Home Service *Doran Const Co *Wright Tree *Metro Tree Steve n Sons Tree 8000 Powell Rd #150, Hopkins 28017 1h Ave #411, Anoka 9161 168th Ave, Forest Lk 39562 Grand Ave, North Branch 6225 Cambridge St, Mpls 7803 Glenroy Rd, Bloomington $60 $60 $60 $60 $60 $60 PO Box 1718, Des Moines, 1A $60 10101 Naples St NE, Blaine $60 2024 Sugarloaf Trail, Brk Pk $60 33 CITY COUNCIL LETTER Meeting of: April 27, 2015 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO: 7E PUBLIC WORKS ITEM: DESIGNATION OF PARKING ON BY: Kevin Hansen BY 49TH AVENUE FOR HYLANDER CENTER DATE: 4/23/2015 DATE Background: At the April 6, 2015 Traffic Commission meeting, the City staff presented a request from seniors that use the Hylander Center and the School to modify parking on the south side of 491h Avenue to allow short-term parking near the entrance to the Hylander (fitness) Center. Hylander Center parking would begin east of the "no parking" area next to the athletic driveway and extend to 20 feet east of the entrance to the Hylander Center. The proposed signage would state "Hylander Center Parking Only, 8:30 am to 11:30 am, School Days ". Currently parking is allowed any time on non - school days. Analysis /Conclusions: The Traffic Commission felt the addition of on street parking would limit visibility and create a danger zone by the school. Commissioners felt for people to be safe, patrons should use the parking lot on the north side of 49th Avenue and cross at the marked crosswalks. It was noted that this current request is not for handicap parking, it is for convenience parking. To allow parking for eight cars for healthy people is not warranted. It should be noted that the time period proposed for the limited parking is specific to when students are in the building (after 8:30am ending at 11:30am) The Traffic Commission denied the request unanimously. Recommended Motion: Move to deny the request for Hylander Center parking on the south side of 49th Avenue, based on the recommendation of the Traffic Commission. Alternate Motion: Move to designate Hylander Center parking on the south side of 49th Avenue beginning approximately 50 feet east of the athletic driveway to 20 feet east of the entrance to the Hylander Center from 8:30 a.m. to 11.30 a.m. on school days. Attachment: Aerial with layout COUNCIL ACTION: 34 a) I i .to C) C) u _ LL a ,�e 0. CITY COUNCIL LETTER AGENDA SECTION: CONSENT NO: 7F ITEM: APPROVE FINAL COMPENSATING CHANGE ORDER AND FINAL PAYMENT FOR 2013 CONCRETE STREET REHABILITATION, PROJECT NO. 1302 Meeting of. April 27, 2015 ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hansen DATE: 4/23/2015 CITY MANAGER BY:/ 4 DATE: Background: The contractor has completed the 2013 Concrete Street Rehabilitation project. The work consisted of partial and full depth concrete repairs, new manhole and catch basin castings, bituminous patching around select manholes, and joint and crack repair. All contract work has been completed. Analysis /Conclusions: The final compensating change order (attached) is for joint and crack repair in excess of the original bid amount and hand forming the concrete curb. Additions to the contract modified quantities using the contract bid price and negotiated amount based on the contractor's time and needed materials. Staff recommends approval of the compensating change order and final payment to Interstate Improvement Company and acceptance of the work. A copy of the change order and the Engineer's Report of Final Acceptance is attached. Recommended Motion: Move to approve the final compensating change order and accept the work for 2013 Concrete Street Rehabilitation, City Project No. 1302, and authorize final payment of $60,500.00 to Interstate Improvement, Inc. of Faribault, Minnesota. Attachments: Change Order Engineer's Report of Final Acceptance COUNCIL ACTION: 36 FINAL COMPENSATING CHANGE ORDER Project: 2013 Concrete Street Rehabilitation City Project: 1302 Owner: City of Columbia Heights Date of Issuance: April 10, 2015 637 38U' Avenue N.E. Columbia Heights, MN 55421 Contractor: Interstate Improvement, Inc. Engineer: City Engineer 16871 Canby Avenue P.O. Box 8 Faribault, MN 55021 You are directed to make the following changes in the Contract Documents: Description: Change in original contract price to compensate for additional work added to the contract by the City. No. Item Description Unit Quantit Unit Price Total Price Base Bid 1 Joint and crack repair (Type Al) L.F. 4,202 $2.50 $10,505.00 Extra Items 2 Concrete curb L.F. 1,061.5 $10.82 $11,485.43 $21,990.43 Purpose of Change Order: The contract has been modified to include additional quantities for joint and crack repair and installation of concrete curb. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price: Original Contract Time: $701,359.50 Previous Change Orders No. 1 to No. 1 Net Change from Previous Change Order: None Contract Price Prior to this Change Order: Contract Time Prior to this Change Order: $770,242.56 Net Increase (Decrease) of this Change Order: Net Increase (Decrease) of Change Order: $ 21,990.43 Contract Price with all Approved Change Orders: Contract Time with Approved Change Orders: $792,232.99 Recommended Approved By: By: City Engineer Interstate Improvement. City Manager Walt Fehst Mayor Gary Peterson Date of Council Action &IFl CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER'S REPORT OF FINAL ACCEPTANCE 2013 CONCRETE STREET REHABILITATION CITY PROJECT NUMBER 1302 April 22, 2015 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work under contract to Interstate Improvement, Inc. The work consisted of partial and full depth concrete repairs, new manhole and catch basin castings, bituminous patching around select manholes, and joint and crack repair. The contractor has completed the project in accordance with the contract. It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE $701,359.50 CHANGE ORDERS (1 & 2) $ 90,873.49 FINAL CONTRACT AMOUNT $792,232.99 FINAL WORK APPROVED $792,181.98 LIQUIDATED DAMAGES ($ 13,000.00) ALL PRIOR PAYMENTS ($718,681.98) BALANCE DUE $ 60,500.00 Sincerely, CITY OF COLUMBIA HEIGHTS Kevin R. Hansen City Engineer 38 CITY COUNCIL LETTER Meeting of. April 27, 2015 AGENDA SECTION: CONSENT I ORIGINATING DEPARTMENT PUBLIC WORKS ITEM: RENEWAL OF SPRINT LEASE FOR BY: K. Hansen ANTENNA(S) AND LEASE SPACE AT THE DATE: 4/23/15 WATER TOWER CITY MANAGER BY: z� DATE: Background: Sprint contacted the City in February 2015 with a request to renew the existing lease space at the municipal water tower for their antennas and ground space lease. The existing lease was initiated in 1996 and had four 5 -year renewable terms. In 2015, the lease currently pays an annual amount of $36,000. This is the highest annual rent of any of our PCS leases. The attached First Amendment to the Site Lease is in the final form having been reviewed by the City Attorney working with representatives of Sprint Wireless for final content, including lease rates. The original lease remains intact modified by the attached agreement. The main points of the lease are: • Annual lease rate, 2015: $36,000 • Annual escalation on lease: 3% • Initial term: 5 years • Renewable term: two additional 5 -year terms The annual revenue is above what the current water tower leasing market has seen for lease rates in 2012 - 2014. Staff feels that by renewing the lease space at the municipal water tower, the City will continue to receive revenue with minimum impact to the tower operation. Current lease revenue from antenna leases is currently directed to Fund 226 — Special Projects Funds. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to execute the First Amendment to Site Lease Agreement with Sprint PCS for communication antennas and ground lease space at the municipal water tower, 4700 Stinson Boulevard. Attachment: First Amendment to Site Lease Agreement COUNCIL ACTION: 39 Sprint Site ID: MS03XC113 FIRST AMENDMENT TO SITE LEASE AGREEMENT THIS FIRST AMENDMENT TO SITE LEASE AGREEMENT ( "Amendment ") is made effective as of , 201_ ('Effective Date "), by and between The City of Columbia Heights, a Minnesota municipal corporation ( "Landlord ") and Sprint Spectrum Realty Company, L.P., a Delaware limited partnership, successor in interest to Sprint Spectrum L.P., a Delaware limited partnership ( "Tenant "). BACKGROUND Pursuant to a Site Lease Agreement dated August 19, 1996 ( "Lease "), Landlord leased to Tenant a certain portion of real property located at 4633 Ivanhoe Place, City of Columbia Heights, County of Anoka, State of MN, as more particularly described in Exhibit A to the Lease ( "Leased Premises "). Landlord and Tenant desire to amend the Lease as set forth herein. Words and phrases having a defined meaning in the Lease have the same respective meanings when used herein unless otherwise expressly stated. AGREEMENT The parties agree as follows: Term and Renewals. Paragraph 4 of the Lease is amended by adding the following: Notwithstanding anything set forth in Paragraph 4 to the contrary, the current term of the Lease will expire on October 19, 1996. Commencing on October 19, 2016, the term of the Lease ( "New Initial Term ") is sixty (60) months. The Lease will be automatically renewed for up to two (2) additional terms (each an "Additional Renewal Term ") of Sixty (60) months each. Each Additional Renewal Term will be deemed automatically exercised without any action by either party unless Tenant gives written notice of its decision not to exercise any options to Landlord before expiration of the then current term. Rent. Paragraph 2(a) of the Lease is amended by adding the following: Notwithstanding anything set forth in Paragraph 2(a) to the contrary, effective October 19, 2016, the annual rental shall be paid in equal annual installments of Thirty -Six Thousand and No /100 Dollars ($36,000.00), and shall continue during the term (until increased as set forth herein), partial years to be prorated, in advance ( "Annual Rent "). Thereafter, commencing on October 19, 2017, the Annual Rent will be increased annually by three percent (3 %) of the then current Annual Rent. 3. Termination. Paragraph 13(c) of the Lease is deleted in its entirety. Paragraph 13(a)(iii) of the Lease is deleted in its entirety and replaced with the following: "(iii) Notwithstanding anything to the contrary contained herein, provided LESSEE is not in default hereunder beyond applicable notice and cure periods, LESSEE shall have Landlord initials: nw7 Tenant initials: Formatted: Indent: Left: 0.5 ", Don't adjust space between Latin and Asian text, Don't adjust space between Asian text and numbers 40 Sprint Site ID: MS03XC113 the right to terminate this Agreement upon the annual anniversary of the Commencement Date provided that three (3) months prior notice is given to LESSOR. Tenant +, rom ,a. .. ,.. �..: + +e +: e to r „ll J ; +1, ,+ r.. +l e i l l + Landlord shall be entitled to retain Annual Rent due under the Lease until the effective date set forth in the termination notice (calculated on a pro rata basis), unless such termination is due to (i) Landlord's lack of proper ownership of the Leased Premises; (ii) Landlord's lack of authority to enter into the Lease; (iii) Landlord's breach of any of the terms and conditions of the Lease; or (iv) the Leased Premises being rendered inoperable due to an event beyond the reasonable control of either Tenant or Landlord, including, but not limited to eminent domain, condemnation, acts of God or criminal acts, in which event no Annual Rent will be due." 4. Ass ignment/Subletting. Paragraph 17 of the Lease is deleted in its entirety and replaced with the following: "Tenant will not assign or transfer the Lease or sublet all or any portion of the Leased Premises without the prior written consent of Landlord, which consent will not be unreasonably withheld, conditioned or delayed; provided, however, that Tenant will have the right, without notice to or consent of Landlord, to sublease (or otherwise transfer or allow the use of) all or any portion of the Leased Premises or assign its rights under the Lease in whole or in part to: (a) any entity controlling, controlled by or under common control with Tenant; (b) any entity acquiring substantially all of the assets of Tenant; (c) any entity that is authorized to sell telecommunications products or services under the "Sprint" or "Sprint PCS" or "Nextel" brand name or any successor brand name(s) or other brand name(s) used or licensed by Tenant's parent corporation ( "Contract Affiliate "); or (d) any successor entity in a merger or consolidation involving Tenant. Landlord will not be entitled to any additional rent or other fees for its review or approval. " 5. Notices. Paragraph 21 of the Lease is deleted in its entirety and replaced with the following: "All notices, requests, demands or other communications with respect to the Lease, whether or not herein expressly provided for, must be in writing and will be deemed to have been delivered upon receipt or refusal to accept delivery after being either mailed by United States first -class certified or registered mail, postage prepaid, return receipt requested or deposited with an overnight courier service for next -day delivery to the parties at the following addresses (the addresses may be changed by either party by giving written notice). Landlord: The City of Columbia Heights 637 38th Avenue NE Columbia Heights, MN 55421 Tenant: Sprint Spectrum Realty Company, L.P. Landlord initials: nom, Tenant initials: Formatted: Font: Times New Roman 41 Sprint Site ID: MS03XC113 Sprint Property Services Site ID: MS03XCI 13 Mailstop KSOPHT0101 -Z2650 6391 Sprint Parkway Overland Park, KS 66251 -2650 with a copy to: Sprint Law Department Attn: Real Estate Attorney Site ID: MS03XCI13 Mailstop KSOPHT0101 -Z2020 6391 Sprint Parkway Overland Park, KS 66251- 2020" 6. Reaffirmation; Intention to be Bound. Except as provided in this Amendment, each and every term, condition and agreement contained in the Lease will remain in full force and effect. The parties reaffirm that the representations and warranties made by each of the parties in the Lease are true and accurate as of the Effective Date. The parties executing this Amendment, on behalf of themselves, their assigns and successors, acknowledge and reaffirm their intention to be bound by the terms and conditions of the Lease. Landlord initials: 107 SIGNATURES APPEAR ON THE FOLLOWING PAGE Tenant initials: 42 Sprint Site ID: MS03XC113 IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the Effective Date. 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Z Z 0 HC7x W m I m H E I E H H W U H Z H H E E w W 0 0 0 E r m U Q I 0 4 aH a l r7 'E>I U) 0,aa aD�D m UUrlZrl; z Z I z z H a E F(', '.7 I H (� H •• f>i' I az Z WEER W W E r4 1x m£ O C4 a 0:❑ 0: <H 0; Ga •• I x p1 ULn a UI W EarxwEHH HWwaxnWWEa0U:Ez a w1 U ZH m I z 14MEl <aaaaaaE$G+OaEsZH44WO> m Hl r� I W �l rt O U W I WOQE':t HWErGr�r� �r�r�Kf W WEHr WWxzHWZ Hl U I x a ZN a ❑ I C7UwmUar�mOOODUU$mWma$mUCgHwaH r� Wx z I U t W M a N Q Q I m z, z I H Hv,cq LO 0HNN00NMOHNMwO1HNHLooUIOq, Eli Ud' D O 1 O O OHN dT tO O H H N M M Ln O O O OO o u) oo N I-N N O FC I FZ, 0 <O Ga L4 I HNNNNNN dw��[m��T <MtOlQt0t0t040t0h1-hO W oo E CQ 14 1 p� E CITY COUNCIL LETTER MEETING OF: APRIL 27, 2015 AGENDA SECTION: PUBLIC HEARINGS NO: 8A ORIGINATING DEPT: FINANCE CITY MANAGER APPROVAL ITEM: RESOLUTION 2015 -31 GIVING HOST BY: Joseph Kloiber BY: APPROVAL TO THE ISSUANCE OF SENIORfi ; HOUSING FACILITY REVENUE BONDS DATE: April 22, 2015 (CREST VIEW SENIOR COMMUNITIES PROJECT) BY BLAINE, MINNESOTA Background In 2007, the City issued approximately $22 million of revenue bonds on behalf of Crest View Communities, to finance and/or refinance various Crest View Facilities in Columbia Heights. The City has no pledge to pay these bonds, referred to as "conduit debt." Only the end borrower, in this case Crest View, is obligated to pay this debt. As a condition of the 2007 arrangement, Crest View also pays an annual administrative fee to the City, equal to 0.1 % of the outstanding debt on July 1St of each year. Currently, this fee is just under $19,000 per year. It gradually declines each year, until it is zero in 2042. In 2015, the City of Blaine will issue revenue bonds (conduit debt) on behalf of Crest View Communities, to finance a new $30 million Crest View facility in Blaine. Crest View has requested that Blaine increase the size of that 2015 bond issue to $50 million, in order to also refund the outstanding 2007 Columbia Heights bonds at today's lower interest rates. Minnesota statute requires that bonds issued by another jurisdiction for use within Columbia Heights be approved by a resolution of the "host city," in this case the City of Columbia Heights. A public hearing must be held on the matter prior to adoption of the resolution. Analysis Approval of resolution 2015 -31 to give host city approval to the Crest View and City of Blaine 2015 bond issue, includes approval of a related Joint Powers Agreement with the City of Blaine, and approval of a related fee agreement between Crest View and the City of Columbia Heights. This new fee agreement is designed to provide approximately the same revenue to the City of Columbia Heights as was provided by the 2007 agreement. Approving resolution 2015 -31 will effectively end the 2007 agreement. The incentives for Crest View to pursue the new agreement are both to obtain a lower interest rate on the previously issued debt, and to simplify future administration by having a single city as the issuer for all of the Crest View debt. As both the new and the old fee arrangements for the City of Columbia Heights are approximately the same, the City's primary incentive is that the new lower interest rate makes it easier for Crest View to pay the fee. Additionally, with Blaine as the issuer, the City of Columbia Heights is removed from some minor administrative tasks related to conduit debt. 52 City Council Letter Meeting of: April 27, 2015 Page 2 Recommendation Based on the above, staff recommends the following motions: RECOMMENDED MOTION: Move to waive the reading of Resolution 2015 -31, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2015 -31, being a resolution giving host approval to the issuance of senior housing facility revenue bonds (Crest View Senior Communities project) by Blaine, Minnesota. JK:nb 1504271COUNCIL Attachments COUNCIL ACTION: 53 Extract of Minutes of a Meeting of the City Council of the City of Columbia Heights, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Columbia Heights, Minnesota, was duly held at the City Hall in said City on Monday, the 27th day of April, 2015, at 7:00 p.m. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION NO. 2015 -31 RESOLUTION GIVING HOST APPROVAL TO THE ISSUANCE OF SENIOR HOUSING FACILITY REVENUE BONDS (CREST VIEW SENIOR COMMUNITIES PROJECT) BY BLAINE, MINNESOTA The motion for the adoption of the foregoing resolution was duly seconded by member , and after full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 460013v2 JSB BL140 -21 54 RESOLUTION NO. 2015 -31 RESOLUTION GIVING HOST APPROVAL TO THE ISSUANCE OF SENIOR HOUSING FACILITY REVENUE BONDS (CREST VIEW SENIOR COMMUNITIES PROJECT) BY BLAINE, MINNESOTA BE IT RESOLVED, by the City Council (the "Council ") of the City of Columbia Heights, Minnesota (the "City ") as follows: Section 1. Description of the Project. (a) Crest View Senior Community at Blaine LLC, a Colorado limited liability company (the "Company ") and Crest View Corporation, a Minnesota nonprofit corporation, (the "Sole Member" and, together with the Company, the "Borrowers "), have proposed that the City of Blaine, Minnesota (the "Issuer ") issue revenue bonds under Minnesota Statutes, Chapter 462C (the "Act "), in one or more series, in an aggregate principal amount not to exceed $64,900,000 (the "Bonds ") to: (i) finance the acquisition, construction, and equipping, by the Company, of an approximately 152 -unit multifamily senior rental housing facility, consisting of 66 senior independent living units, 51 assisted living units, 11 enhanced assisted living units and 24 memory care units and related parking and public improvements to be located at 12016 Ulysses St. NE in the City (the "Blaine Facilities "); (ii) refinance the Sole Member's facilities consisting of Royce Place, a 50 -unit assisted living facility located at 1575 44th Ave. NE, The Boulevard, a 74 -unit senior housing facility located at 4458 Reservoir Blvd. NE, Crest View Lutheran Home, a 122 -unit licensed nursing facility located at 4444 Reservoir Boulevard, and Crest View on 42nd, a 50 -unit assisted living and memory care facility located at 900 - 42nd Avenue NE in the City of Columbia Heights, Minnesota ( "Columbia Heights ") which were previously financed with the proceeds of the Multifamily and Health Care Facilities Revenue Refunding Bonds (Crest View Corporation Projects), Series 2007A (the "Series 2007 Bonds ") issued by the City (the "Columbia Heights Facilities" and, together with the Blaine Facilities, the "Facilities ") (iii) fund necessary reserve funds; (iv) fund capitalized interest and certain working capital expenses; and (v) pay a portion of the costs of issuance related to the Bonds (collectively, the "Project "). The Blaine Facilities will be owned and operated by the Company and the Columbia Heights Facilities will be owned and operated by the Sole Member. (b) The City has been advised that the Bonds or other obligations, as and when issued, will not constitute a charge, lien or encumbrance upon any property of the City or the Issuer, except the Facilities and the revenues to be derived from the Facilities. Such Bonds or obligations will not be a charge against the general credit or taxing powers of the City or the Issuer, but are payable from sums to be paid by the Borrowers pursuant to a revenue agreement. Section 2. Recital of Representations Made by the Borrowers. (a) The Borrowers have agreed to pay any and all costs incurred by the City in connection with the issuance of the Bonds, whether or not such issuance is carried to completion, and to pay the City's ongoing administrative fee as provided in the Fee Agreement described below. 2 460013v2 JSB BL140 -21 55 (b) The Borrowers have represented to the City that no public official of the City has either a direct or indirect financial interest in the Project nor will any public official either directly or indirectly benefit financially from the Project. Section 3. Public Hearing. (a) As required by Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code ") a Notice of Public Hearing was published in a newspaper of general circulation in the City, for a public hearing on the proposed issuance of the Bonds to refinance the portion of the Facilities located within the jurisdictional limits of the City. (b) As required by the Act and Section 147(f) of the Code the City Council has on this date held a public hearing on the proposed issuance of the Bonds to refinance the portion of the Facilities located within the jurisdictional limits of the City, at which all those appearing who desired to speak were heard and written comments were accepted. Section 4. Joint Powers Agreement and Fee Agreement. (a) Pursuant to Minnesota Statutes, Section 471.59, as amended, by agreement entered into through action of their governing bodies, two cities may jointly or cooperatively exercise any power common to the contracting parties or any similar powers, including those which are the same except for the territorial limits within which they may be exercised. Pursuant to a joint powers agreement between the City and the Issuer to be dated on or after May 1, 2015 (the "Joint Powers Agreement "), the City will consent to the issuance of the Bonds and the refinancing of the portion of the Facilities located within the jurisdictional limits of the City by the Issuer and the Issuer will agree to issue the Bonds to finance or refinance the Project. (b) The Borrowers have agreed to pay the City's ongoing administrative fee pursuant to a fee agreement (the "Fee Agreement), to be dated on or after May 1, 2015. (c) The Joint Powers Agreement and the Fee Agreement are hereby approved and the Mayor and the City Manager are hereby authorized to execute and deliver such agreements in substantially the forms on file with the City, together with such omissions and insertions as do not materially change the substance thereof, or as the Mayor and the City Manager, in their discretion, shall determine are appropriate and in the best interests of the City, and the execution of the Joint Powers Agreement and the Fee Agreement by the Mayor and the City Manager shall be conclusive evidence of such determination. Section 5. Host Approval. The City Council hereby gives the host approval required under Section 147(f) of the Code, pursuant to Minnesota Statutes §471.656, Subd. 2(2), the City Council hereby consents to the issuance of the Bonds, and pursuant to the Act, the City Council hereby consents to the refunding of the Series 2007 Bonds. This host approval and consent are conditioned upon the execution and delivery by all parties to the Joint Powers Agreement and the Fee Agreement. 3 460013v2 JSB BL140 -21 56 Adopted: April 27, 2015 Mayor ATTEST: City Clerk 460013v2 JSB BL140 -21 57 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS I, the undersigned, being the duly qualified and acting City Clerk of the City of Columbia Heights, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City duly called and held on the date therein indicated, insofar as such minutes relate to granting host approval to the issuance of revenue bonds to refinance a senior housing and health care project in the City. WITNESS my hand this day of , 2015. City Clerk City of Columbia Heights, Minnesota 460013v2 JSB BL140 -21 58 JOINT POWERS AGREEMENT This Joint Powers Agreement, dated as of May 1, 2015 (the "Joint Powers Agreement "), is made and entered into by and between the City of Columbia Heights, Minnesota ( "Columbia Heights" or the "Host City "), and the City of Blaine, Minnesota ( "Blaine" or the "Issuer City "). RECITALS WHEREAS, Crest View Senior Community at Blaine LLC, a Colorado limited liability company (the "Company ", and Crest View Corporation, an Arkansas nonprofit corporation ( "Sole Member" and, together with the Company, the "Borrowers "), have proposed that the Issuer City issue one or more series of revenue bonds to: (i) finance the acquisition, construction, and equipping, by the Company, of an approximately 152 -unit multifamily senior rental housing facility, consisting of 66 senior independent living units, 51 assisted living units, 11 enhanced assisted living units and 24 memory care units and related parking and public improvements to be located at 12016 Ulysses St. NE in the City (the "Blaine Facilities "); (ii) refinance the Sole Member's facilities consisting of Royce Place, a 50 -unit assisted living facility located at 1575 44th Ave. NE, The Boulevard, a 74 -unit senior housing facility located at 4458 Reservoir Blvd. NE, Crest View Lutheran Home, a 122 -unit licensed nursing facility located at 4444 Reservoir Boulevard, and Crest View on 42nd, a 50 -unit assisted living and memory care facility located at 900 - 42nd Avenue NE in the City of Columbia Heights, Minnesota which were previously financed with the proceeds of the Multifamily and Health Care Facilities Revenue Refunding Bonds (Crest View Corporation Projects), Series 2007A, issued by Columbia Heights (the "Columbia Heights Facilities" and, together with the Blaine Facilities, the "Facilities ") (iii) fund necessary reserve funds; (iv) fund capitalized interest and certain working capital expenses; and (v) pay a portion of the costs of issuance related to the Bonds (collectively, the "Project "). WHEREAS, pursuant to Minnesota Statutes, Section 471.656, as amended, a city may issue obligations to finance or refinance the acquisition or improvement of property located outside of the corporate boundaries of such city if the obligations are issued under a joint powers agreement in which one or more of the parties to the joint powers agreement issue such obligations and the property is located entirely within the boundaries of one or more of the parties to the joint powers agreement. Pursuant to Minnesota Statutes, Section 471.59, as amended, by the terms of a joint powers agreement entered into through action of their governing bodies, two cities may jointly or cooperatively exercise any power common to the contracting parties or any similar powers, including those which are the same except for the territorial limits within which they may be exercised. The joint powers agreement may provide for the exercise of such powers by one or more of the participating governmental units on behalf of the other participating units. WHEREAS, the Host City and the Issuer City are authorized by Minnesota Statutes, Chapter 462C, as amended (the "Act "), to issue revenue obligations to finance or refinance multifamily rental housing developments designed and intended to be used primarily by elderly or physically handicapped persons which may be combined with new or existing health care facilities that provide nursing, medical, personal care, and other health related assisted living services on a 24 -hour basis to the residents. Blaine and Columbia Heights are proposing to enter into this Joint Powers Agreement pursuant to which the Host City will consent to the issuance of such revenue obligations and the financing or refinancing of the Project by the Issuer City and the Issuer City will agree to issue such revenue obligations to finance the Project. 459965v1 JSB BL140 -21 1 59 WHEREAS, the revenue obligations proposed to be issued by the Issuer City for the benefit of the Borrowers shall not constitute general or moral obligations of, or pledge the full faith and credit or taxing powers of, the Host City, the Issuer City, the State of Minnesota, or any other agency or political subdivision thereof, but shall be payable solely from the revenues pledged and assigned thereto pursuant to one or more agreements between the Issuer City and the Borrowers. WHEREAS, the governing body of the Host City and the governing body of the Issuer City have authorized the execution and delivery of this Agreement. NOW, THEREFORE, the Host City and the Issuer City hereby agree as follows: I. Blaine will issue its: (i) Senior Housing Facility Revenue Bonds (Crest View Senior Communities Project), Series 2015A (the "Series 2015A Bonds "); and (ii) Taxable Senior Housing Facility Revenue Bonds (Crest View Senior Communities Project), Series 2015B (the "Series 2015B Bonds "). The Series 2015A Bonds and the Series 2015B Bonds (collectively, the "Series 2015 Bonds ") are to be issued under the terms of a resolution of the City Council of the Issuer City (the "Resolution ") and a Bond Indenture of Trust, dated on or after May 1, 2015 (the "Indenture "), between the Issuer City and Wells Fargo Bank, National Association, or another trustee to be designated by the Borrowers (the "Trustee "). 2. The Host City and the Issuer City have each conducted a public hearing with respect to the Project. 3. The Host City and the Issuer City have each adopted a resolution approving this Joint Powers Agreement and authorizing its execution and delivery. 4. The Host City hereby consents to and approves: (a) the issuance of the Series 2015 Bonds by the Issuer City; and (b) the financing and refinancing of the Project by the Issuer City with the proceeds of the Series 2015 Bonds. 5. Except to the extent specifically provided herein, the Host City and the Issuer City shall not incur any obligations or liabilities to each other as a result of the issuance of the Series 2015 Bonds. The Series 2015 Bonds shall be special, limited obligations of the Issuer City payable solely from proceeds, revenues, and other amounts specifically pledged to the payment of the Series 2015 Bonds. The Series 2015 Bonds and the interest thereon shall not constitute or give rise to a pecuniary liability, general or moral obligation, or a pledge of the full faith and credit or taxing powers of the Host City, the Issuer City, the State of Minnesota, or any political subdivision of the above, within the meaning of any constitutional or statutory provisions. 6. All costs incurred by the Host City and the Issuer City in the authorization, execution, delivery, and performance of this Joint Powers Agreement and all related transactions shall be paid by the Borrowers. 7. This Joint Powers Agreement may not be terminated by any party so long as any Series 2015 Bonds are outstanding. 8. This Agreement may be amended by the Host City and the Issuer City at any time. No amendment may impair the rights of the Borrowers, the Trustee, or the holders of the Series 2015 Bonds. 459965A JSB BL140 -21 2 60 9. This Joint Powers Agreement may be executed in several counterparts, each of which shall be regarded as an original and all of which shall constitute but one and the same agreement. 459965v1JSB BL140 -21 3 61 IN WITNESS WHEREOF, duly authorized officers of the Host City and the Issuer City have executed this Joint Powers Agreement as of the date first written above. CITY OF COLUMBIA HEIGHTS, MINNESOTA ME Mayor .0 City Manager 459965v1 JSBBL140 -21 S_1 62 above. Execution page of the Issuer City to the Joint Powers Agreement, dated as of the date first written CITY OF BLAINE, MINNESOTA By: Mayor By: City Clerk 4599650 JSB BL140 -21 S_2 63 FEE AGREEMENT This Fee Agreement is made as of May 1, 2015 between the City of Columbia Heights, a municipal corporation and political subdivision of the State of Minnesota, (the "City "), Crest View Senior Community at Blaine LLC, a Colorado limited liability company (the "Company ") and Crest View Corporation, a Minnesota nonprofit corporation (the "Sole Member "). Recitals WHEREAS, pursuant to an Indenture of Trust, dated as of July 1, 2007 (the "2007 Indenture ") by and among the City and Wells Fargo Bank, National Association, (the "Trustee "), the City issued its Multifamily and Health Care Facilities Revenue Refunding Bonds (Crest View Corporation Projects), Series 2007A (the "Series 2007 Bonds "), dated July 26, 2007 (the "Series 2007 Bonds "), in the aggregate principal amount of $20,070,000 and loaned the proceeds thereof to the Sole Member pursuant to a Loan Agreement, dated as of July 1, 2007, between the City and the Sole Member (the "2007 Loan Agreement ") to finance or refinance the Sole Member's facilities consisting of Royce Place, a 50 -unit assisted living facility located at 1575 44th Ave. NE, The Boulevard, a 74 -unit senior housing facility located at 4458 Reservoir Blvd. NE, Crest View Lutheran Home, a 122 -unit licensed nursing facility located at 4444 Reservoir Boulevard, and Crest View on 42nd, a 50 -unit assisted living and memory care facility located at 900 - 42nd Avenue NE in the City (the "Columbia Heights Facilities "); and WHEREAS, pursuant to Article III of the 2007 Indenture, the Series 2007 Bonds are subject to redemption at par plus accrued interest and without premium on any business day on or after July 1, 2015 at the direction of the Sole Member; and WHEREAS, the Sole Member and the Company (collectively, the "Borrowers ") have requested that the City of Blaine, Minnesota ( "Blaine ") issue its Senior Housing Facility Revenue Bonds (Crest View Senior Communities Project), Series 2015A (the "Series 2015A Bonds ") and Taxable Senior Housing Facility Revenue Bonds (Crest View Senior Communities Project), Series 2015B (collectively, the "Series 2015 Bonds ") in the original aggregate principal amount of $ pursuant to Minnesota Statutes, Chapter 462C, to, among other things, refund the outstanding principal balance of the Series 2007 Bonds; and WHEREAS, the Borrowers and Blaine have entered into a Loan Agreement (the "Loan Agreement ") of even date herewith, pursuant to which Blaine will lend to the Borrowers the proceeds of the Series 2015 Bonds; and WHEREAS, the Borrowers have requested that the City consent to the issuance of the Series 2015 Bonds to refund the Series 2007 Bonds in accordance with Minnesota law; and NOW THEREFORE, in consideration of the mutual covenants hereinafter contained, the parties hereto covenant and agree as follows: 459970v1 JSB BL140 -21 64 1. Pursuant to a resolution dated as of April 27, 2015 (the "Resolution "), the City has consented to the issuance of the Series 2015B Bonds to, among other things, refund the Series 2007 Bonds. 2. The Resolution approves this Agreement and authorizes its execution by officers of the City. 3. As required by the Resolution, the Borrowers shall pay the City's fees with respect to the portion of the Series 2015 Bonds allocable to refunding the Series 2007 Bonds, which is expected to amortize as set forth in Exhibit A attached hereto (the "Series 2007 Portion "). The Borrowers agrees to make payments to the City as follows: On July 1, 201_, and on each July 1 thereafter, so long as any of the Series 2007 Portion is outstanding, an annual fee equal to 0.1% of the aggregate principal amount of the Series 2007 Portion then outstanding, as of such annual payment date. 4. Whenever any of the parties hereto is referred to, such reference shall be deemed to include the successors and assigns of such party; and all the covenants, promises and agreements in this Fee Agreement contained by or on behalf of the City or the Borrowers shall bind and inure to the benefit of the respective successors and assigns of such parties whether so expressed or not. 5. The unenforceability or invalidity of any provision or provisions of this Fee Agreement shall not render any other provision or provisions herein contained unenforceable or invalid. 6. This Fee Agreement shall in all respects be construed in accordance with and governed by the laws of the State of Minnesota. This Fee Agreement may not be amended or modified except in writing signed by the City and the Borrowers. 7. This Fee Agreement may be executed, acknowledged and delivered in any number of counterparts and each of such counterparts shall constitute an original but all of which together shall constitute one agreement. 8. The terms used in this Fee Agreement which are defined in the Loan Agreement shall have the meanings specified therein, unless the context of this Fee Agreement otherwise requires, or unless such terms are otherwise defined herein. 2 459970v1 JSB BL140 -21 65 IN WITNESS WHEREOF, the City and the Borrowers have caused this Fee Agreement to be duly executed as of the day and year first above written. CITY OF COLUMBIA HEIGHTS, MINNESOTA : Mayor City Manager Signature page to Fee Agreement S -1 459970v1 JSB BL140 -21 M CREST VIEW SENIOR COMMUNITY AT BLAINE LLC Its CREST VIEW CORPORATION Ut Its Signature page to Fee Agreement S -2 459970v1 JSB BL140 -21 67 EXHIBIT A ALLOCATION OF SERIES 2015 BONDS TO "SERIES 2007 PORTION" Series 2007 Principal Year Balance July 1, 201_ July 1, 201_ July 1, 201_ July 1, 201_ July 1, 201 July 1, 201_ July 1, 201_ July 1, 201_ July 1, 201_ July 1, 201_ July 1, 201_ July 1, 201_ July 1, 201_ July 1, 201_* 459970v1 JSB BL140 -21 *Maturity S -1 Series 2015 Bonds Principal Balance 68 COLUMBIA HEIGHTS CITY COUNCIL Meeting of: April 27, 2015 AGENDA SECTION: 9. Items For Consideration A. ORIGINATING EXECUTIVE Other Ordinances & Resolutions DEPARTMENT: Community DIRECTOR Development APPROVAL ITEM: Resolution #2015 -033 Adopting Official BY: Loren Wickham BY: Logos, Style Guide and Brand DATE: April 20, 2015 BACKGROUND: In 2014, the EDA undertook the task of developing a new brand for the community that built upon Columbia Heights' positive aspects, history and unique character. Replace, a Minneapolis design firm, was selected to help create the new logo and brand. In the fall of 2014, residents were encouraged to provide input into the new brand identity at a community gathering, online and at City Hall. Ultimately, a "heritage" concept was selected which included a graphic of the iconic Clock Tower of Peace. The logo was selected by the EDA at the March 2nd meeting. The logo is designed to be flexible both in design and color depending on the application. Community Development staff is working with all departments in the city to implement the new logo and brand. The brand implementation schedule along with examples of brand use from the style guide is attached. Residents can immediately anticipate seeing the new logo and brand on written and electronic communication from the City. Over time, the new logo will be incorporated onto city vehicles, identification signs, park signs, water tower and other local infrastructure. Changes will be made over time as equipment is replaced. May 14th is the proposed date to announce the new brand and logo to the public. RECOMMENDATION: Staff recommends the City Council to adopt Resolution 2015 -33 adopting the logos, style guide and brand designed by 'Replace' as the official logos and brand for the City. RECOMMENDED MOTION: Motion: Move to waive the reading of Resolution 2015 -33, there being ample copies available to the public. m Motion: Move to adopt Resolution #2015 -033 Adopting Official Logos, Style Guide and Brand for the City. Attachment: Logos and brand, Examples of brand use from style guide, Brand Implementation Schedule COUNCIL ACTION: 70 CITY OF COLUMBIA HEIGHTS RESOLUTION NO. 2015 -33 A RESOLUTION ADOPTING OFFICIAL LOGOS, STYLE GUIDE AND BRAND FOR THE CITY WHEREAS, the Economic Development Authority (EDA) set a goal at its 2014 retreat to develop a brand for the City that builds upon its positive aspects and unique character WHEREAS, the EDA selected Replace Design to develop the styleguide, logos and brand and WHEREAS, residents were encouraged to provide input into the new brand identity at a community gathering, online and at City Hall and WHEREAS, a "heritage" concept was selected which included a graphic of the Clock Tower of Peace NOW THEREFORE BE IT RESOLVED The City Council adopts the official logos, style guide and brand for the city. Passed this 27th day of April, 2015. Roll Call: Offered by: Aye: Nay: Gary Peterson, Mayor Katie Bruno, City Clerk 71 O O Wr�c? I—UU= 0 9 0 Li. 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F �2 N 2 W W �1 r'�' J o< W Z °a � o t0 E 7 U 0 Z a: J y H 2 w Q, .jot I 15611 11 I ) 3 i LU z .4 ir 0 jf ROJI F-- fill fit LU jq LLI mmmmmmmmml ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ . ■ ■ ■ . . ■ `\mm■■mpmmm W =o vY 4 ma E U z o J } H W a N - J m a W W �w r� c� W a = s Q i E° O U Y Q a } z 0 O U Y Q D O Y gr cv ma r A O Z W LLI Z LLI uj LLJ m ma E W W 0 Ix 0 I.- Ei uli 0 !1 Columbia�Heights BRAND IMPLEMENTATION SCHEDULE April 6, 2015 — April 17, 2015 • Meet with staff division and department management. • Refine final document layout guide. • Initiate website layout redesign. • Make formal request with GovDelivery for new email domain. • Consolidate and refine social media accounts. April 27, 2015 • City Council approval of final logo and brand package. April 30, 2015 • All Employee Brand Rollout Meeting (9 —10 am). May 5, 2015 • All Employee Brand Rollout Meeting (3 - 4 pm). May 14, 2015 • Issue press release advertising new brand and logo. • Website refresh, social media, and new email addresses are activated. • New format for all new documents and correspondence: • Council and Commission memos and letters • Staff memos • Outgoing letters and correspondence /envelopes • Business cards • Email signature lines. Summer, 2015 • Consider revisions to City Newsletter. • Create media contact procedures. • Incorporate brand enhancements in the Capital Improvement Program. • Promote new brand at citywide events.