HomeMy WebLinkAbout04-13-2015 Regular MeetingCITY OF COLUMBIA HEIGHTS
590 40" Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692
1 <sit our website at. www.ci.co/umbia- heights.mn.us
Mayor
Gary L. Peterson
Councilmembers
Robert A. Williams
Bruce Nawrocki
Donna Schmitt
John Murzyn, Jr.
City Manaser
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on
Monday April 13, 2015 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and
activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96
hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or
hearing impaired only)
LCALL TO ORDER
2.ROLL CALL
1INVOCATION
Invocation provided by Bob Lyndes, Crest View Senior Community
4.PLEDGE OF ALLEGIANCE
5.ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda.
These may be items brought to the attention of the Council under the Citizen Forum or items
submitted after the agenda preparation deadline.)
6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
A. Proclamation of Community Prayer Breakfast, May 6, 2015 pg 5
B. National Library Week Proclamation pg 6
C. Arbor Day Proclamation pg 7
7.CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as
the next order of business.)
A. Approve Minutes of the City Council
MOTION: Move to approve the minutes of the City Council meeting of March 23, 2015 pg 8
MOTION: Approve the work session minutes of March 23, 2015 pg 17
MOTION: Approve the work session minutes of April 6, 2015 pg 18
B. Accept Board and Commission Meeting Minutes pg 19
MOTION: Move to accept the Public Arts Commission minutes of March 4, 2015
City Council Agenda
Monday April 13, 2015
Page 2 of 4
C. Adopt Resolution 2015 -27 awarding street striping Resolution 2015 -28 awarding g rack pg 23
sealing, and Resolution 2015 -29 awarding seal coating_
MOTION: Move to waive the reading of Resolution 2015 -27, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2015 -27, being a resolution awarding the Joint Powers
Agreement Contract with the City of Coon Rapids for the 2015 Street Striping Project to AAA
Striping Service, based upon their low, qualified, responsible bid in the amount of $19.15 per
gallon for Street Markings and $100.00 per gallon for Street Symbol Markings with an estimated
cost of $3,300 to be appropriated from Fund 212 - 43190 -4000 and $650 to be appropriated from
Fund 101- 43170 -4000.
MOTION: Move to waive the reading of Resolution 2015 -28, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2015 -28, being a resolution awarding the Joint Powers
Agreement Contract with the City of Coon Rapids for the 2015 Crack Sealing Project to Allied
Blacktop Company based upon their low, qualified, responsible bid in the amount of $0.70 per
lineal foot for crack sealing with an estimated cost of $2,120 to be appropriated from Fund
430 - 46323 -4000.
MOTION: Move to waive the reading of Resolution 2015 -29, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2015 -29, being a resolution awarding the Joint Powers
Agreement Contract with the City of Coon Rapids for the 2015 Seal Coating Project to Allied
Blacktop Company, based upon their low, qualified, responsible bid in the amount of $2.02 per
gallon of emulsion and $0.93 per square yard of aggregate with an estimated cost of $19,555 to
be appropriated from Fund 415 -51301 -5185 and $25,280 to be appropriated from Fund 430-
46323 -5185.
D. Authorization To Seek Bids For 2015 Miscellaneous Utility Repairs pg 29
MOTION: Move to authorize staff to seek bids for the 2015 Miscellaneous Utility Repair
project.
E. Approve Mini Grant Agreement with MWMO In the amount of $3,000 for rain arg_den pg 30
construction on Reservoir Boulevard, north of Peters Place
MOTION: Move to enter into a Mini -Grant Agreement with the Mississippi Watershed
Management Organization (MWMO) for rain garden construction on Reservoir Boulevard, north
of Peters Place, for an approved amount not to exceed $3,000; and, furthermore, to authorize the
City Manager to enter into an agreement for the same.
F. Approve final payment for pump station 2 VFD and electrical upgrades, project 1407 pg 56
MOTION: Move to accept the work for Pump Station 2 Electrical Upgrades, City Project No.
1407, and to authorize final payment of $5,682.59 to Forest Lake Contracting, Inc. of Forest
Lake, Minnesota.
G. Approve funding agreement with MWMO in the amount of $250,000 for the Labelle Park pg 59
improvements, Project No. 1306
City Council Agenda
Monday April 13, 2015
Page 3 of 4
MOTION: Move to enter into a funding agreement with the Mississippi Watershed Management
Organization (MWMO) for the LaBelle Park improvements for an approved amount not to
exceed $250,000; and, furthermore, to authorize the Mayor and City Manager to enter into an
agreement for the same.
H. Consideration of appointments to the Planning & Zoning Commission Public Arts pg 74
Commission and Park & Recreation Commission.
MOTION: Move to re- appoint and appoint volunteers to serve on various commissions as
recommended.
I. Approve Resolution 2015 -30, Regarding the 2015 -2016 Collective Bargaining _Agreement pg 75
Between the City of Columbia Heights and International Union of Operating Engineers (IUOE)
Local No. 49, AFL -CIO.
MOTION: Move to waive the reading of Resolution 2015 -30, there being ample copies available
to the public.
MOTION: Move to adopt Resolution 2015 -30, regarding the Collective Bargaining Agreement
between the City of Columbia Heights and the International Union of Operating Engineers
(IUOE) Local No. 49, Effective January 1, 2015 — December 31, 2016.
J. Approve Business License Applications pg 79
MOTION: Move to approve the items as listed on the business license agenda for April 13, 2015
as presented.
pg 81
K. Approve Purchase Agreement for Energy Management System at TOD Valu I and II. in the
amount Of $34,852.
MOTION: Move to authorize the city manager to enter into a purchase agreement with
GreenWize Energy Solutions, for an energy management system at Top Valu I and II, in the
amount of $34,852.
L. Payment of Bills pg 126
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council
has received the list of claims paid covering check number 156177 through 156405 in the
amount of $727,749.20
MOTION: Move to approve the Consent Agenda items.
8. PUBLIC HEARINGS
A. Resolution approving a Conditional Use Permit for a Charter School at First Lutheran Church pg 135
located at 1555 40tb Avenue NE.
MOTION: Move to waive the reading of Resolution No. 2015 -21, there being ample copies
available to the public.
MOTION: That the Planning and Zoning Commission recommends that the City Council approve
the Conditional Use Permit for the property located at 1555 40th Avenue NE.
9. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
City Council Agenda
Monday April 13, 2015
Page 4 of 4
B. Bid Considerations
1. Adopt Resolution No. 2015 -26, being A Resolution Accepting Bids And Awarding A Contract for pg 149
the 2015 Street Rehabilitation Zone 1 and State Aid Street Overlay Project
MOTION: Move to waive the reading of Resolution 2015 -26, there being ample copies available to
the public.
MOTION: Move to adopt Resolution 2015 -26 being a resolution accepting bids and awarding the
2015 Street Rehabilitation Zone 1 and State Aid Street Overlay Program, City Project Numbers 1502
and 1505, including Alternate 1 for unit priced private construction, to Park Construction Company
of Minneapolis, Minnesota based upon their low, qualified, responsible bid in the amount of
$779,143.80 with funds to be appropriated from Fund 415 -51502 -5185 and 415 -51505 -5185; and,
furthermore, to authorize the Mayor and City Manager to enter into a contract for the same.
C. New Business and Reports
10. ADMINISTRATIVE REPORTS
Report of the City Manager
Report of the City Attorney
11. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular
agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to
speak shall state his/her name and address for the record.
12. ADJOURNMENT
Walt Fe st, City Manager
PROCLAMATION
COLUMBIA HEIGHTS
COMMUNITY PRAYER BREAKFAST
COLUMBIA HEIGHTS, MINNESOTA
WHEREAS, in 1952 an event was inaugurated by leadership groups
in the United States Senate and the House of Representatives and,
WHEREAS, a voluntary committee of citizens has joined together in
celebration of Columbia Heights to sponsor the Columbia Heights
Community Prayer Breakfast, and
WHEREAS, it shall be proclaimed "A Day of Personal Rededication
in Columbia Heights," calling upon all citizens to join in quiet reverence and
dedication as stated in the Declaration of Independence:
"We hold these truths to be self - evident; that all men are created
equal; they are endowed by their Creator with certain unalienable rights; that
among these are life, liberty and the pursuit of happiness; that to secure these
rights, governments are instituted among men..."
NOW, THEREFORE, I, Gary L. Peterson, Mayor of Columbia
Heights, do hereby proclaim Wednesday, May 6, 2015, as the date of the
Columbia Heights Community Prayer Breakfast.
Gary L. Peterson, Mayor
en
COLUMBIA HEIGHTS PUBLIC LIBRARY
820- 40THAVE N. E., COLUMBIA HEIGHTS, MN 55421 -2996
(763) 706 -3690; TDD (763) 706 -3692
Proclamation
National Library Week
April 12 -18, 2015
WHEREAS, libraries create potential and possibilities within their communities by providing
resources for everyone;
WHEREAS, libraries level the playing field for all who seek information and access to
technologies;
WHEREAS, libraries continuously grow and evolve in how they provide for the needs of every
member of their communities;
WHEREAS, libraries and librarians open up a world of possibilities by providing computer
access and gathering spaces for users plus a wide variety of materials, including traditional books
and materials in print, downloadable e- books, e- magazines and e- audiobooks, electronic
databases for reference and research, dvds, music cds, and books on cd, innovative programs,
job- seeking resources and more;
WHEREAS, librarians are trained, tech -savvy professionals, providing technology training and
access to downloadable content like e- books;
WHEREAS, libraries support democracy and effect social change through their commitment to
provide equitable access to information for all library users regardless of race, ethnicity, creed,
ability, sexual orientation, gender identity or socio- economic status;
WHEREAS, libraries, librarians, library workers and supporters all across America are
celebrating National Library Week.
NOW, THEREFORE, be it resolved that I, Gary L. Peterson, Mayor of the City of Columbia
Heights, proclaim National Library Week, April 12 -18, 2015. I encourage all residents to visit
the library this week to take advantage of the wonderful library resources available @ your
library. Remember, there are "Unlimited possibilities @ your library."
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES.
EQUAL OPPORTUNITY EMPLOYER
,
0
PROCLAMATION
ARBOR DAY - ARBOR MONTH
'WHEREAS: In 1872, J. Sterling .Morton proposed to the Nebraska Board of
.AgricuCture that a special day be set aside for the planting of trees,
and
- WHEREAS: this holiday, caCCed.Arbor Day, was first observedwith the
planting of more than a million trees in Nebraska, and
WHEREAS: .Arbor Day is now observed throughout the nation and the world,
and
WHEREAS: trees can reduce the erosion of our precious topsoil by wind and
water, cut heating and cooling costs, moderate the temperature,
clean the air, produce Cfe giving oxygen, andprovide habitat for
wiCdlfe, a1,.d
'WHEREAS: trees are a renewabCe resource giving us paper, woodfor our
homes, fuelfor our fires andcountCess other woodproducts, and
1VHEREAS: trees in our city increase property values, enhance the economic
vitaCity of business areas, andbeautify our community, and
WHEREAS: trees, wherever they are planted, are a source of joy andspirituaC
renewaC.
WOW, THEREFORE, I, Gary Peterson, .Mayor of CoCumbia Heights, .Minnesota, do
hereby procCaim Friday, ApriC24, 2oi5, as
.ARBOR DAY
and the month of �Alay 2015 as .Arbor Month in the state of .Minnesota.
FURI'HER: I urge all citizens to plant trees to gladden the hearts andpromote
the wellbeing ofpresent andfuture generations.
DATED: 9-his 13th day of .April, 2015
Mayor Gary Peterson
Ja
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
MARCH 23, 2015
THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON
MONDAY MARCH 23, 2015 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E.,
COLUMBIA HEIGHTS, MINNESOTA
1. CALL TO ORDER
Mayor Peterson called the meeting to order at 7:04 pm.
2. ROLL CALL
Present: Mayor Peterson, Councilmembers Nawrocki, Schmitt, and Murzyn Jr.
Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Joe Hogeboom, Community
Development Director; Gary Gorman, Fire Chief; Kelli Bourgeois Human Resource Director /Assistant
to the City Manager; Katie Bruno, Council Secretary
3. INVOCATION
Invocation provided by Pastor Bob Lyndes, Crest View Senior Community
4. PLEDGE OF ALLEGIANCE -
The Pledge of Allegiance was recited.
5. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda.
These may be items brought to the attention of the Council under the Citizen Forum or items submitted
after the agenda preparation deadline.)
6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
7. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order
of business.)
A. Approve Minutes of the City Council
MOTION: Move to approve the minutes of the City Council meeting of March 9, 2015.
MOTION: Approve the work session minutes of March 2, 2015
B. Accept Board and Commission Meeting Minutes
MOTION: Move to accept the Public Arts Commission minutes of 12 -02 -2014.
MOTION: Move to accept the Public Arts Commission minutes of 02 -04- 2015.
MOTION: Move to accept the Public Arts Commission minutes of 02 -26- 2015.
C. Approval of the attached list of rental housing licenses
MOTION: Move to approve the items listed for rental housing license applications for March
23, 2015 in that they have met the requirements of the Property Maintenance Code.
D. Adopt Resolution 2015 -23, 2015 -2016 Salary and Fringe Benefit Adjustment for Non -
Union Supervisory Employ
Council Minutes
March 23, 2015
Page 2 of 9
MOTION: Move to waive the reading of Resolution 2015 -23, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2015 -23, adopting changes in non -union group salary
ranges, and establishing salaries and changes in fringe benefits for non - unionized City
supervisory positions for calendar years 2015 and 2016.
E. Consideration of Resolution approving a Conditional Use Permit for a Charter School at
First Lutheran Church located at 1555 40th Ave. NE. *Removed for discussion.
F. Acceptance of written findings regarding Calls
at 723 38th Ave NE. *Removed for discussion.
G. Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for March 23,
2015 as presented.
H. Payment of Bills
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council
has received the list of claims paid covering check number 155034 through 156176 in the
amount of $ 612,212.53.
Councilmember Nawrocki requested items E and F be removed for discussion
Motion by Councilmember Nawrocki, seconded by Councilmember Schmitt to approve Consent Agenda
items A, B, C, D, G and H. All Ayes, Motion Carried.
The following items were removed for discussion:
E. Consideration of Resolution approving; a Conditional Use Permit for a Charter School at
First Lutheran Church located at 1555 40th Ave. NE.
Councilmember Nawrocki reported he has heard concern from residents in the area regarding bus and
vehicle parking. Director of Community Development Joe Hogeboom explained the applicant has asked
for additional time to allow an opportunity to conduct their own neighborhood meeting in order to address
some of the local concerns.
Motion by Councilmember Nawrocki, seconded by Councilmember Schmitt to table the request to the
April 13, 2015, City Council Meeting. All Ayes, Motion Carried.
F. Acceptance of written findings regarding Calls for Service Appeal for property located at 723 38th
Ave NE.
City Attorney Jim Hoeft explained that this item is part of the official record, and all that needs to be done
is to formally accept the findings.
Motion by Councilmember Nawrocki, seconded by Councilmember Murzyn, Jr. to accept the written
findings related to calls for service at 723 38`x' Ave NE. All Ayes, Motion Carried.
Council Minutes
March 23, 2015
Page 3 of 9
8. PUBLIC HEARINGS
1. Public Hearing to Consider an Application for Competitive Cable Communications Franchise
from Qwest Broadband Services, Inc. d/b /a CentuULink
Michael Bradley (Bradley, Hagen and Gullikson) explained this is a bit of an unusual situation, as
the City has not considered a franchise application since 1983. Mr. Bradley gave an overview of
the application process, the public hearing process and post public hearing process.
In the 2014 Century Link approached the City regarding a franchise, an application was submitted
on March 12, 2015.
Bradley explained to the council their role as Policy Makers over the process, and recommended
the Public Hearing remain open until March 27, 2015 at 4:00 pm.
Tyler Middleton, Century Link Vice President of Operations for Minnesota explained Century
Link is prepared to offer competitive options for Columbia Heights residents. Middleton explained
Century Link is the third largest telecommunication company in the US; noting 2.3 million homes
have access to Prism TV.
Mary LaFave, Director of Public Policy with Century Link explained that it is essential to have a
competitive franchise approved by the City Council prior to being able to offer service.
Ms. LaFave stated they would be willing to adopt similar terms as the City currently has with
Comcast.
LaFave explained there is a state law that makes it difficult to allow for competitive service.
Minnesota law provision 238.081 mandates a substantial build -out in five years. Century Link
believes the FCC preempted and overturned the rule, because that provision constitutes an un-
permissible barrier to entry in competitive franchises. Because the amount of investment required
by a new entrant, and the required build out, that is a barrier to entry.
Councilmember Nawrocki questioned how this compares with Direct TV. LaFave explained
Direct TV and Dish Network do not have any facilities in the public right -of -way, and the City has
no authority over them. Councilmember Nawrocki asked how the Public Access channels would
be affected. Ms. LaFave confirmed all of the City's public access channels can be carried.
Councilmember Murzyn, Jr. asked about the time frame to get the entire City access. Ms. LaFave
explained that would be based on market success.
Tyler Middleton explained many homes in Columbia Heights already have a combination of fiber
and copper networks.
Councilmember Nawrocki questioned how many channels are available through the Prism TV.
Middleton stated there are four pricing/packaging plans, with potentially over 200 HD channels.
Councilmember Schmitt questioned the number of other cities they are negotiating with.
Middleton stated they are in negotiations with just about all of the cities within the seven county
metro area.
Mayor Peterson questioned the proposed cost and marketing plan. Middleton explained they will
be aggressive with their pricing and packaging.
Frost Simula questioned if internet services would be offered as well. Mr. Middleton explained that
the Prism TV operated through the internet, so a fundamental building block is to have internet service
to your home at a minimum speed of 25 megabits /second.
Mayor Peterson reported that the Public Hearing will remain open until March 27th.
2. Adopt Resolution 2015 -25, 4801 Jefferson Street N.E., being a Resolution of the City Council
of the City of Columbia Heights approving rental license revocation for failure to meet the
requirements of the Property Maintenance Codes.
10
Council Minutes
March 23, 2015
Page 4 of 9
Fire Chief Gary Gorman explained that it is believed the property is being used as rental property.
Rental paperwork has been sent out, no response has been received.
Motion by Councilmember Murzyn, Jr, seconded by Councilmember Schmitt to close the public
hearing and to waive the reading of Resolution Number 2015 -25, being ample copies available to
the public. All Ayes, Motion Carried.
Motion by Councilmember Murzyn, Jr, seconded by Councilmember Schmitt to adopt Resolution
Number 2015 -25, being a Resolution of the City Council of the City of Columbia Heights
approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the
rental license listed. All Ayes, Motion Carried.
3. SECOND READING of Ordinance No. 1620 On -Sale Brewer Taproom and Off -Sale Brewer
Taproom Licenses and Requirements.
Director of Community Development, Joe Hogeboom gave a brief explanation of the brewer
Taproom/Brewpub ordinance, noting the first reading occurred at the previous council meeting.
The current City Code does not have provisions for these establishments. Hogeboom reported that
this is the first step in the process, noting additional meetings would be necessary, the fee schedule
would need to be revised to include fees, and the zoning code would need to be revised to address
this use.
Councilmember Schmitt questioned how the food licensing is addressed. Director Hogeboom
explained the County has various food licensing options.
Motion by Councilmember Schmitt, seconded by Councilmember Murzyn, Jr. to waive the
reading there being ample copies available to the public. All Ayes, Motion Carried.
Motion by Councilmember Schmitt, seconded by Councilmember Murzyn, Jr, to adopt
Ordinance No. 1620 On -Sale Brewer Taproom and Off -Sale Brewer Taproom Licenses and
Requirements as written, and authorize staff to publish a summary of Ordnance No. 1620.
All Ayes, Motion Carried.
4. SECOND READING of Ordinance No. 1621 Medical Marijuana Manufacturing and
Dispensaries Moratorium.
Director of Community Development, Joe Hogeboom explained this will be a highly regulated
field within the state, noting there are three types of business associated with the recent passage,
including growing, manufacturing and sales. The City could be approached for either the
manufacturing or sales component. Director Hogeboom explained that many cities are passing
moratoriums to allow ample time to research and obtain training if deemed necessary.
Motion by Councilmember Schmitt, seconded by Councilmember Murzyn, Jr. to waive the
reading of Ordinance No. 1621, there being an ample amount of copies available to the public.
All Ayes, Motion Carried.
if
Council Minutes
March 23, 2015
Page 5 of 9
Motion by Councibnember Schmitt, seconded by Councilmember Murzyn, Jr. to approve
Ordinance No. 1621 upon second reading, and authorize staff to publish a summary of
Ordnance No. 1621. All Ayes, Motion Carried.
9. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
B. Bid Considerations
C. New Business and Reports
10. ADMINISTRATIVE REPORTS
Report of the City Manager
Councilmember Nawrocki asked if the traffic concern brought up at the last meeting has been
forwarded to the traffic commission. Manager Fehst confirmed that it has been, and the resident
initializing the request will be notified.
Councilmember Nawrocki questioned if there has been any follow up with the resident who
approached the council at the last meeting regarding predatory remodelers.
Frost Simula -1700 49th Ave NE confirmed that he has been contacted by Community Development
Director Joe Hogeboom.
Councilmember Nawrocki stated that property tax increases are in the range of 8% to 24 %. Because of
the upcoming increases expected from the School District, and the library levy Councilmember
Nawrocki suggested the City look for ways to reduce the budget for 2016.
City Manager Fehst clarified that the City increased their expenditures 3.5% for 2015, resulting in an
average increase of 5.8% per property. Fehst indicated any greater increase may be a result of a
valuation increase. Residents were encouraged to attend the Board of Appeals & Equalization meeting
scheduled for April 13th at 6:00 pm.
Report of the City Attorney
Nothing to report.
11. CITIZENS FORUM
Connie Buesgens -1021 44th Ave NE thanked the Public Works crew for cleaning up the area outside of
Sherwin Williams.
12. ADJOURNMENT
Mayor Peterson reported the Blue Grass event was a great success. Mayor Peterson reminded residents to
remember our servicemen and women, and to try to enjoy life, and to do a random act of kindness.
Meeting adjourned�t 8:06 p.m.
r'
c � I� 1VJ
Respectively Submitted
Katie Bruno, City Clerk/Council Secretary
12
Council Minutes
March 23, 2015
Page 6 of 9
RESOLUTION NO 2015 -23
ADOPTING CHANGES IN NON -UNION SUPERVISORY
SALARY RANGES, ESTABLISHING SALARIES FOR NON - UNIONIZED
SUPERVISORY POSITIONS, AND
CHANGES IN FRINGE BENEFITS
WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non - Unionized
City Employees effective January 1, 1980 (Resolution 80 -47), which indicated that on an annual basis changes will
be adopted in Group Salary Ranges, and,
WHEREAS, the City of Columbia Heights adopted a Comparable Worth Implementation Plan effective
January 1, 1988 (Resolution 88 -50), to assure comparable compensation for positions with comparable skills, effort,
responsibilities, and working conditions, and proportional compensation for positions where such factors are
different; and,
WHEREAS, the City of Columbia Heights annually reviews the Employer's share for various insurance
prograins and other benefits for its non - unionized supervisory employees to compare what is provided to other
employee groups in the City;
NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights establishes salary ranges and
fringe benefits for non - unionized supervisory City positions, as indicated on Schedule A which is on file in the
office of the City Manager and is attached, for calendar years 2015 and 2016; and that movement through the salary
range is contingent upon satisfactory performance of the employee.
RESOLUTION NO 2015 -25
Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code,
Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Christopher J Roberts
(Hereinafter "License Holder ").
Whereas, the license holder is the legal owner of the real property located at 4801 Jefferson Street N.E., Columbia
Heights, Minnesota.
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes
and reasons for the proposed Council action contained herein was given to the License Holder on February 26, 2015
of a public hearing to be held on March 23, 2015.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia
Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on or about January 26, 2015 inspection office staff sent a letter requesting the owner of the property
submit the rental license application for this property. The letter was mailed by regular mail to the owner at
the address listed in the property records.
2. That on February 26, 2015 inspection office staff reviewed the property file and noted that the property
remained unlicensed. A Statement of Cause was mailed by regular snail to the owner at the address listed in
the property records.
3. That based upon said records of the Enforcement Office, the following conditions and violations of the
City's Residential Maintenance Code were found to exist, to -wit:
a. Failure to submit a rental license application.
4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate
13
Council Minutes
March 23, 2015
Page 7 of 9
notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and
5A.303(A).
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by license number
UN4801 -15 is hereby revoked.
2. The City will post for the purpose of preventing occupancy a copy of this order on the
building covered by the license held by License Holder.
All tenants shall remove themselves from the premises within 45 days from the first day of posting of this
Order revoking the license as held by License Holder.
ORDINANCE NO 1620
BEING AN ORDINANCE AMENDING ORDINANCE NO. 1490, CITY CODE OF 2005 RELATING TO ON-
SALE BREWER TAPROOM AND OFF -SALE BREWER TAPROOM LICENSES AND REQUIREMENTS
WITHIN THE CITY OF COLUMBIA HEIGHTS
The City of Columbia Heights does ordain:
Chapter 5, Article 5, Section 5.501 of the Columbia Heights City Code, is proposed to include the following
additions:
§ 5.501 DEFINITIONS.
Brewer taproom: a facility on or adjacent to premises owned by a brewer
licensed under Minn. Statute section 340A.301, Subd. 6(c), (i) or 0) and produces less than two
hundred fifty thousand (250,000) barrels of malt liquor annually, and where the on -sale and
consumption of malt liquor produced by the brewer is permitted pursuant to
Minn. Statute section 340A.301, Subd. 6(b).
Chapter 5, Article 5, Section 5.502 of the Columbia Heights City Code, is proposed to include the following
additions:
5.502.A On -sale brewer taproom
(a) A brewer licensed under Minnesota Statute Section 340A.301, Subd. 6(c), (i), or 0) may be issued an on -sale
liquor license for the "on sale" of malt liquor subject to the following conditions:
(1) The on -sale of malt liquor may only be made during the days and hours that "on- sale" of liquor
may be made.
(2) A brewer may only hold one (1) brewer taproom license under this chapter.
(3) The only beverage alcohol that may be sold or consumed on the premises of a brewery taproom
will be the malt liquor produced by the brewer.
(4) All other provisions of this chapter shall be applicable unless inconsistent with the provisions of
this section.
14
Council Minutes
March 23, 2015
Page 8 of 9
(5) The annual license fee shall be as established in the license fee schedule for on sale beer licenses.
(6) Licensed brewer taprooms may operate a restaurant on the premises without additional licensure
Chapter 5, Article 5, Section 5.502 of the Columbia Heights City Code, is proposed to include the following
additions:
§ 5.502.B Off -sale brewer taproom
(a) A brewer licensed under Minnesota Statute 340A.301, Subdivision 6(d), (i), or 0) maybe licensed for the "off -
sale" of malt liquor produced and packaged on the licensed premises, subject to the following conditions:
(1) Off -sale of malt liquor may only be made during the hours that "off- sale" of liquor may be
made;
(2) The malt liquor shall be packaged in sixty- four -ounce containers commonly known as
"growlers" or in seven hundred fifty (750) milliliter bottles;
(3) The malt liquor sold at "off- sale" must be removed from the licensed premise before the
applicable closing time at exclusive liquor stores;
(4) The "growler" must be sealed in such a manner that the seal must be broken in order to open the
container and the seal must bear the naive and address of the brewer, and the legend "Not for
Consumption in Public" must be prominently displayed on the seal.
(b) "Off- sale" malt liquor premises shall not be subject to the requirement that they be in excess of two
thousand (2,000) feet from another "off- sale" liquor premise.
(c) The annual license fee shall be as listed in the License Fee Schedule
ORDINANCE NO 1621
BEING AN INTERIM ORDINANCE IMPOSING A MORATORIUM ON MEDICAL CANNIBIS OR
MARIJUANA MANUFACTURING AND DISTRIBUTION FACILITIES PENDING COMPLETION OF A
PLANNING STUDY ASSESSING THE NEED FOR AN AMENDMENT TO THE CITY OF COLUMBIA
HEIGHTS'
OFFICIAL CONTROLS
Section 1:
WHEREAS, the State of Minnesota, through its passage of 2014 Session Laws, Chapter 311, §§ 1 -22, the Medical
Cannabis Therapeutic Research Act of 2014 (the "Act "), Minnesota's fist law authorizing and regulating the use,
manufacturing and distribution of medical marijuana in the forms of pills, liquids and oils; and
WHEREAS, medical marijuana manufacturing and distribution facilities represent a new land use not presently
addressed in the City's official controls and never previously studied by the City; and
WHEREAS, the Act requires that approved manufacturers operate a total of eight distribution facilities, evenly
dispersed throughout the state; and
W
Council Minutes
March 23, 2015
Page 9 of 9
WHEREAS, the Act prohibits dispensaries near schools and co- location with healthcare practitioners, but does not
preclude the City from placing additional location limitations or regulatory requirements on medical marijuana
manufacturing and distribution facilities; and
WHEREAS, to protect the health, safety and welfare of the citizens of Columbia Heights, City staff must study the
need for amendments or additions to the City's official controls to address medical marijuana manufacturing and
distribution
Section 2:
The City of Columbia Heights does ordain:
A moratorium shall be placed on any and all medical marijuana manufacturing and distribution facilities. For the
duration stated herein and until the City has completed a study of the need for amendments or additions to the City's
official controls to protect the public health, safety and welfare, the City shall not accept, issue or process any
application for use of real property anywhere in the City for the purpose of a medical marijuana manufacturing or
distribution centers.
This moratorium shall apply, without limitation, to comprehensive land use plan amendments, requests for
rezoning, subdivisions, variances, conditional use permits, site plan review applications and building pen-nits for the
construction or operation of medical marijuana manufacturing or distribution centers.
During the period of this moratorium, City staff will conduct a study of the official controls, including appropriate
permitting, licensing, land use controls and development standards that may need to be adopted or revised to protect
the public health, safety and welfare of the citizens.
Section 3:
This ordinance shall be in full force and effect from and after 30 days after its passage, and without further action
from the City Council, throughout one year from its effective date.
The duration of the moratorium established under this Section may be extended by adoption of an amendment
hereto for a total time not to exceed the limits set forth in Minnesota Statutes Section 462.355, subd. 4, as amended
from time to time.
16
Meeting of: COLUMBIA HEIGHTS CITY COUNCIL
Date of Meeting: March 23, 2015
Time of Meeting: 7:00 PM- Following the EDA Meeting
Location of Meeting: COUNCIL CHAMBERS
Purpose of Meeting: WORK SESSION
CALL TO ORDER/ROLL CALL
The meeting was called to order at 6:05 PM
Present: Mayor Peterson, Council Member Nawrocki, Council Member Schmitt, Council Member
Murzyn Jr, City Manager Walt Fehst, Public Works Director Kevin Hansen, Library Director Renee
Dougherty, Human Resource Director /Assistant to the City Manager Kelli Bourgeois, Community
Development Director Joe Hogeboom and City Clerk/Council Secretary Katie Bruno
Library Design Task Force Members present: Chairperson Catherine Vesley, Bill Hugo, Jen Blake,
Adrian Durand, Tricia Conway and Dave Larson
Presentation by HGA regarding the schematic of the Library.
Paul Neuhaus, representing HGA gave an overview of the proposed site, it was explained that the design
meets the downtown business standards established by the City.
The design allows for ample frontage on Central Ave. two entrances are planned, the first on Central
Ave, the second from the parking lot. The bio retention area is planned for the north end of the parking
lot. 56 public parking spaces are planned, and 5 -6 staff parking spaces.
The interior design allows for significant computer stations, several small meeting/study rooms and a
large public meeting room; which can be utilized when the library is not open.
The exterior sketch indicates the height will be the same as the theater; the brick will complement the
theater's exterior.
Director Hansen explained the next step will be the Public Open House, scheduled for March 26th at the
Public Safety building. The Library Design Task Force will next be looking at the design development
stage, where they will focus more on the details of the library.
Councilmember Schmitt questioned if the proposed 24 computer stations will be adequate. Library
Director Renee Dougherty explained that the current library only has 8 workstations.
Councilmember Schmitt indicated that she would like to see an exterior place for advertising events,
suggesting banners on the light poles.
Mayor Peterson suggested considering the option of adding a restroom at the north end, and considering
expanding the large meeting room.
Meeting Adjourned at 6:46 PM
Respectively Submitted,
Katie Bruno, City Clerk/Council Secretary
17
Meeting of:
Date of Meeting:
Time of Meeting:
Location of Meeting:
Purpose of Meeting:
CALL TO ORDER/ROLL CALL
The meeting was called to order at 7:35 PM
COLUMBIA HEIGHTS CITY COUNCIL
April 6, 2015
7:00 PM- Following the EDA Meeting
Conference Room #1
WORK SESSION
Present:
Mayor Peterson, Councilmembers Murzyn, Jr, Nawrocki, Schmitt and Williams. City Manager Walt
Fehst, Finance Director Joe Kloiber, City Clerk Katie Bruno.
City Manager Walt Fehst explained that the City has offered the use of its credit rating to underwrite
bonds, for a fee. In 2007 Crestview borrowed $22,000,000.
Crestview is building a project in Blaine, and has requested to refinance their bonds. If the bonds would
be allowed to extinguish over time the amount would be about $338,000.00, or a present value of
$240,000.00.
Finance Director Joe Kloiber reported that this would be an agreement between the City of Columbia
Heights, the City of Blaine and Crestview. The intent is to have this before the Council as soon as
possible, as it may time for the Attorney to get the agreement in order.
Councilmember Nawrocki questioned if Crestview will be eliminating the outstanding debt, and if the
City is released from liability. Director Kloiber confirmed that the City's would not be responsible if the
debt is satisfied.
The following applicants were interviewed for consideration of appointments to Advisory Commissions:
Ann Carder, Connie Buesgens, Laura Palmer, Sarah Arneson, Stan Hoium, Carol Broermann, Tim Utz,
and Betsy Jetson.
Meeting Adjourned at 9:10 PM
Respectively Submitted,
Katie Bruno,
City Clerk/Council Secretary
18
PUBLIC ARTS COMMISSION
MINUTES OF THE MEETING
KEYES ROOM, MURZYN HALL
Wednesday, March 4, 2015
6:30 PM
The meeting was called to order at 6:30 PM by Chair Gretchen Nelson.
Commission members present - Carrie Magnuson, Rita Nau, Gretchen Nelson, and Erin Rominger
(electronically)
Commission members absent - Jennifer Tuder
Guests present - Columbia Heights City Council PAC Liaison Donna Schmitt
Motion by Carrie, seconded by Rita, to approve the minutesfrom the December2, 2014 work session.
All ayes. MOTION PASSED.
Motion by Rita, seconded by Carrie, to approve the amended minutes from the February 4, 2015
meeting. All ayes. MOTION PASSED.
• Carrie will contact Jen about the amendment to the February 4, 2015 approved meeting
minutes before she sends them to the City.
Motion by Rita, seconded by Carrie, to approve the minutes from the February 26, 2015 work session.
All ayes. MOTION PASSED.
Old Business
a. Facebook Account/ Website
• The Commission does not have a Facebook account set up, but this will be discussed further
at a future meeting.
b. Directory of Local Artists
• Survey Monkey has been set up for the Directory submissions. It is available on the City
website. Also, the Spring issue of Heights Happenings mentions the Directory and urges
local artists to submit.
• Gretchen said there have been two responses for the Directory —a digital photographer and
a fingernail artist.
• The Commission agreed that the artists need to send work samples, as well as a digital
photo of themselves.
• Gretchen encouraged the PAC members to sign up for the Directory.
• Carrie will contact Sun -Focus and Northeaster to post newspaper announcements regarding
the Directory.
19
• Though the Directory is on- going, the Commission discussed having a September 1st
deadline to receive the majority of submissions.
• Gretchen will check Survey Monkey and the Gmail account on a regular basis.
• Erin suggested making an addition to the Directory's intro summary. She said that the
Directory would be a great benefit for the artist by providing promotion for their work.
Erin will send an email to Gretchen regarding her Survey Monkey suggestions.
c. Grant Updates
• Since In the Heart of the Beast will not be performing at this year's Jamboree, the
Commission was unable to submit a proposal to the City for matching funds.
• When more information becomes available, Erin will contact Carrie about the MRAC
Community Arts Grant, which will be added to a future Agenda. The application deadline
will probably be October 2015, but it is unclear of the exact date.
d. 2015 Commission Goals
• This Agenda item will be discussed at our July 2015 meeting.
• Erin said that she receives e- newsletters from MRAC, and mentioned upcoming trainings
with panel discussions. The next one scheduled is March 12th, 2015, with a panelist from
Hamline. The Commission discussed having a future MRAC guest to help with strategic
planning. Erin will forward on any useful information to PAC members.
e. Heights Happenings Spring Issue
• Gretchen mentioned the Heights Happenings is now available. There is an article featuring
the Directory of Local Artists.
f. Logo Contest Update
• Carrie said that all of the logo contest winners have been notified. Carrie mailed out letters
and also presented awards to CHHS students Abdirahmah Yusuf and Arely Martinez. Both
high school students were pleased by the recognition.
g. Logo Designs Discussion
• Keith Roberts dropped off the original logo contest designs with Liz, who made them
available to the Commission at the meeting.
• Rita presented some ideas to the Commission to incorporate "Columbia Heights Public Arts
Commission" around the logo design. The members looked over the designs and selected a
few for Rita to apply different fonts for our review.
• Donna mentioned that the City has picked their new branding design. The Commission
looked online at the templates for the new font and department colors. The Recreation
Department's color will most likely be aqua. Therefore, the Commission would like to
integrate the colors aqua and gold in our logo design. Rita will contact Liz about the
Recreation Department's color, as well as the City about the type of font that will be used in
the new branding design.
• Erin will take a Photo Shop tutorial about making changes to font types.
20
• Gretchen will be the keeper of the logo contest designs.
h. Columbia Heights Jamboree Activities
• The Commission would like to volunteer in some way to help Liz during the Jamboree.
• Gretchen updated Rita about the February 26th work session, when the Commission first
discussed this. Having a parade presence was mentioned during the work session, but
Gretchen suggested at the meeting that we hold off on this until the Commission is more
established with a website, Facebook account, Directory, etc.
• Rita will ask her son, Dylan Nau, if he would be interested in being a judge for Heights Idol.
She will also see if Dylan's band mate, Nicholas David, would be available for the event.
• Gretchen will contact Liz to see if she can attend the PAC's April meeting and provide some
information about the Jamboree and how the Commission can volunteer for the event.
New Business
a. Formal Document for Meeting Rules and Procedures
The Commission agreed that they need an attendance policy for voting electronically. They
want to put together a formal document that corresponds with open meeting laws.
Motion by Erin, seconded by Gretchen, to establish a (Two- Person) Policy Sub - Committee. All ayes.
MOTION PASSED,
Motion by Rita, seconded by Gretchen, to establish a (Two- Person) Electronic Communication Sub -
Committee. All ayes. MOTION PASSED.
• The Policy Sub - Committee and the Electronic Communication Sub - Committee will be added
to April's Agenda in order to establish what members will be attending work sessions for
these two sub - committees.
b. Grants — Schedule Work Sessions?
• Nothing new to report.
c. Meeting with Heighten the Arts (May 5, 2015)
• Carrie reported that the meeting with HIA will be on May 5, 2015 at 3:45 PM (Silverwood
Park, St. Anthony). The Commission would like to attend HIA's meeting to learn more about
the May Student Art Showcase and how they can have a presence during the event. The
members talked about possibly having a banner with the PAC logo on it.
• Because the Commission's regular meetings have been moved to the first Wednesday of the
month, the PAC will meet on May 6,201S at 6:30 PM. Carrie will contact Deanna Saefke to
reserve the Keyes Room for that evening.
d. Heights Theater Mural
• There was a short discussion about the mural and what the designs) could possibly entail.
Donna mentioned Medtronic's co- founder, Earl Bakken, who, as a boy, was inspired when
he saw "Frankenstein" at Heights Theater.
21
• Erin said that the MRAC Community Arts Grant might be something to consider for this.
e. Proposal for Creating an Arts Center in the Old Library
• Donna suggested that the PAC write a letter to the City of Columbia Heights with our
proposals for the site. Gretchen offered to draft the letter.
Motion by Erin, seconded by Gretchen, to establish a (Two- Person) Arts Center Proposal Sub -
Committee. All ayes. MOTION PASSED.
• Gretchen and Erin volunteered to be on the Arts Center Proposal Sub - Committee.
f. 2016 Budget
• The Commission will talk to Liz about putting together a budget proposal to present to the
City by August 2015.
The meeting was adjourned at 8:02 PM.
Respectfully submitted, Carrie Magnuson
22
CITY COUNCIL LETTER
Meeting of: ADril 13.2015
AGENDA SECTION: CONSENT AGENDA
ORIGINATING
CITY MANAGER
NO: 7C
DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen
BY: / -
ITEM: ADOPT RESOLUTION 2015 -27 AWARDING
STREET STRIPING, RESOLUTION 2015 -28
DATE: 4/7/2015
DATE:
AWARDING CRACK SEALING, AND RESOLUTION
2015 -29 AWARDING SEAL COATING
Background:
In 2005, City Council authorized staff to enter into a Joint Powers Agreement (JPA) with the Cities of Coon
Rapids, Andover, Brooklyn Center, Columbia Heights, and Fridley to seek bids for street maintenance,
including street striping, crack sealing and seal coating. In subsequent years, the JPA has been amended to
include the cities of Anoka, Circle Pines, East Bethel, Ham Lake, and Mahtomedi. For Columbia Heights,
crack sealing and seal coating are annual maintenance projects to help preserve the integrity and extend the
life of the bituminous streets. The City Council authorized staff to seek bids at the Improvement Hearing on
December 1, 2014. The City has been bidding with the north metro cities for ten years. Plans and
specifications for the street maintenance project were advertised for bids on February 6 and 13, 2015. Bids
were received and publicly read aloud at the February 27, 2015 bid opening.
STREET STRIPING
Company Amount
AAA Striping Service $ 197,720.60
Traffic Marking Service $ 224,345.92
Warning Lites of Minnesota $ 237,629.84
CRACK SEALING
Company Amount
Allied Blacktop $ 293,623.86
Asphalt Surface Technologies $ 341,115.74
American Pavement Solutions $ 354,356.40
rn
Faher Asphalt Sealers $ 428,938.46
SEAL COATING Base Bid Amount Alternate Bid Amount
Company (Trap Rock) Granite
Allied Blacktop $ 1,409,830.84 $ 1,407,934.35
Pearson Brothers $ 1,457,438.49 $ 1,442,266.57
Asphalt Surface Technologies $ 1,526,232.15 $ 1,472,100.18
Analysis /Conclusions:
STREET STRIPING: The JPA low bid was submitted by AAA Striping Service of St. Michael, Minnesota
in the amount of $197,720.60 (total for all cities). From the bid prices in 2014, the cost of street striping
increased $0.65 per gallon to $19.15. For the City of Columbia Heights, the estimated costs are $3,300
budgeted in State Aid Maintenance and $650 budgeted in the General Fund — Traffic Signs and Signals.
23
CITY COUNCIL LETTER
Meetiniz of: April 13, 2015
AGENDA SECTION: CONSENT AGENDA
ORIGINATING
CITY MANAGER
NO:
DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen
BY:
ITEM: ADOPT RESOLUTION 2015 -27 AWARDING
STREET STRIPING, RESOLUTION 2015 -28
DATE: 4/7/2015
DATE:
AWARDING CRACK SEALING, AND RESOLUTION
2015 -29 AWARDING SEAL COATING
Continued — Page 2
CRACK SEALING: The JPA low bid was submitted by Allied Blacktop Company of Maple Grove,
Minnesota in the amount of $293,623.86 (total for all cities). From the bid prices in 2014 the cost of crack
sealing increased $0.04 per lineal foot to $0.70. For the City of Columbia Heights, the estimated cost is
$2,120 to be appropriated from City Infrastructure Fund.
SEAL COATING: The JPA low bid was submitted by Allied Blacktop of Maple Grove, Minnesota, in the
amount of $1,409,830.84 (total for all cities) for Trap Rock, with an alternate bid of $1,407,934.35 (total for
all cities) for Granite cover aggregate. Public Works recommends accepting the base bid amount.
From bid prices in 2014, the cost of the trap rock aggregate increased $0.12 per square yard to $0.93 and
granite aggregate increased $0.16 per square yard to $0.92. The cost of the polymer modified asphalt
emulsion decreased $0.50 per gallon to $2.02. For the City of Columbia Heights, the estimated costs are
$19,555 to be appropriated from Zone 7 Seal Coat assessment project and $25,280 to be appropriated from
City Infrastructure Fund,
RECOMMENDED MOTIONS — STREET STRIPING:
Recommended Motion: Move to waive the reading of Resolution 2015 -27, there being ample copies
available to the public.
Recommended Motion: Move to adopt Resolution 2015 -27, being a resolution awarding the Joint Powers
Agreement Contract with the City of Coon Rapids for the 2015 Street Striping Project to AAA Striping
Service, based upon their low, qualified, responsible bid in the amount of $19.15 per gallon for Street
Markings and $100.00 per gallon for Street Symbol Markings with an estimated cost of $3,300 to be
appropriated from Fund 212- 43190 -4000 and $650 to be appropriated from Fund 101- 43170 -4000.
RECOMMENDED MOTIONS — CRACK SEALING:
Recommended Motion: Move to waive the reading of Resolution 2015 -28, there being ample copies
available to the public.
Recommended Motion: Move to adopt Resolution 2015 -28, being a resolution awarding the Joint Powers
Agreement Contract with the City of Coon Rapids for the 2015 Crack Sealing Project to Allied Blacktop
Company based upon their low, qualified, responsible bid in the amount of $0.70 per lineal foot for crack
sealing with an estimated cost of $2,120 to be appropriated from Fund 430 - 46323 -4000.
24
CITY COUNCIL LETTER
Meeting of-- AnTi] 13 201S
AGENDA SECTION: CONSENT AGENDA
ORIGINATING
CITY MANAGER
NO:
DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen
BY:
ITEM: ADOPT RESOLUTION 2015 -27 AWARDING
STREET STRIPING, RESOLUTION 2015 -28
DATE: 4/7/2015
DATE:
AWARDING CRACK SEALING, AND RESOLUTION
2015 -29 AWARDING SEAL COATING
Continued — Page 3
RECOMMENDED MOTIONS — SEAL COATING:
Recommended Motion: Move to waive the reading of Resolution 2015 -29, there being ample copies
available to the public.
Recommended Motion: Move to adopt Resolution 2015 -29, being a resolution awarding the Joint Powers
Agreement Contract with the City of Coon Rapids for the 2015 Seal Coating Project to Allied Blacktop
Company, based upon their low, qualified, responsible bid in the amount of $2.02 per gallon of emulsion and
$0.93 per square yard of aggregate with an estimated cost of $19,555 to be appropriated from Fund 415-
51301- 5185 and $25,280 to be appropriated from Fund 430 - 46323 -5185.
Attachments: Resolutions
COUNCIL ACTION:
25
RESOLUTION 2015 -27
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR
2015 STREET MAINTENANCE, STREET STRIPING PROJECT
WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with
the City of Coon Rapids to administer the public bidding process including entering into a
contract with the low, qualified, responsible bidder, and
WHEREAS, pursuant to an advertisement for bids for 2015 Traffic Markings, bids were
received, opened and tabulated according to law. The following bids were received complying
with the advertisement:
Company Amount
AAA Striping Service $ 197,720.60
Traffic Marking Service $ 224,345.92
Warning Lites of Minnesota $ 237,629.84
WHEREAS, it appears that AAA Striping Service of St Michael, Minnesota is the lowest
responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA
1. The City of Coon Rapids is hereby authorized to enter into a contract with AAA
Striping Service on behalf of the City of Columbia Heights for 2015 Street
Striping, according to the specifications for said project and accepting AAA
Striping Services bid.
2. The City Manager of Columbia Heights is authorized to expend funds in
accordance with the terms of the Joint Powers Agreement and the Bid
Documents.
3. City Street Striping Project shall be funded with 80% State Aid maintenance
funds and 20% general funds.
Passed this 13th day of April, 2015
Offered by:
Seconded by:
Roll Call:
Katie Bruno
City Clerk
CITY OF COLUMBIA HEIGHTS
IM
Mayor Gary L. Peterson
K -1
RESOLUTION 2015 -28
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR
2015 STREET MAINTENANCE, CRACK SEALING PROJECT
WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with
the City of Coon Rapids to administer the public bidding process including entering into a
contract with the low, qualified, responsible bidder, and
WHEREAS, pursuant to an advertisement for bids for 2015 Crack Sealing, bids were received,
opened and tabulated according to law. The following bids were received complying with the
advertisement:
Company
Amount
Allied Blacktop Company
$ 293,623.86
Asphalt Surface Technologies
$ 341,115.74
American Pavement Solutions
$ 354,356.40
Fahrner Asphalt Sealers
$ 428,938.46
WHEREAS, it appears that Allied Blacktop Company of Maple Grove, Minnesota is the lowest
responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA
The City of Coon Rapids is hereby authorized to enter into a contract with Allied
Blacktop Company on behalf of the City of Columbia Heights for 2015 Crack
Sealing, according to the specifications for said project and accepting Allied
Blacktop Company bid.
2. The City Manager of Columbia Heights is authorized to expend funds in
accordance with the terms of the Joint Powers Agreement and the Bid
Documents.
City Crack Sealing Project shall be funded with infrastructure funds.
Passed this 13th day of April, 2015
Offered by:
Seconded by:
Roll Call:
Katie Bruno
City Clerk
CITY OF COLUMBIA HEIGHTS
Im
Mayor Gary L. Peterson
27
RESOLUTION 2015 -29
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR
2015 STREET MAINTENANCE, SEAL COATING
WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with
the City of Coon Rapids to administer the public bidding process including entering into a contract
with the low, qualified, responsible bidder, and
WHEREAS, pursuant to an advertisement for bids for 2015 Street Maintenance, Seal Coating
bids were received, opened and tabulated according to law. The following bids were received
complying with the advertisement:
Base Bid Amount Alternate Bid Amount
Company (Trap Rocky Granite
Allied Blacktop $ 1,409,830.84 $ 1,407,934.35
Pearson Brothers $ 1,457,438.49 $ 1,442,266.57
Asphalt Surface Technologies $ 1,526,232.15 $ 1,472,100.18
WHEREAS, it appears that Allied Blacktop of Maple Grove, Minnesota is the lowest responsible
bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA
1. The City of Coon Rapids is hereby authorized to enter into a contract with Allied
Blacktop Company on behalf of the City of Columbia Heights for 2015 Street
Maintenance Seal Coating, according to the specifications for said project.
2. The City Manager of Columbia Heights is authorized to expend funds in
accordance with the terms of the Joint Powers Agreement and the Bid Documents.
3. City Seal Coat Project shall be funded with 45% assessments and 55%
infrastructure fund.
Passed this 13th day of April, 2015
Offered by:
Seconded by:
Roll Call:
Katie Bruno
City Clerk
CITY OF COLUMBIA HEIGHTS
:•
Mayor Gary L. Peterson
28
CITY COUNCIL LETTER
AGENDA SECTION: CONSENT
NO: 7D
ITEM: AUTHORIZATION TO SEEK
BIDS FOR 2015 MISCELLANEOUS
UTILITY REPAIRS
ot:
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen
DATE: 4/7/15
CITY MANAGER
BY: !/X
DATE:'
Annually, Public Works staff cleans and inspects portions of the sanitary and storm sewer system,
including pipe and structures. Through underground televising, staff has determined that the locations
identified below will need pipe segments replaced. In these areas the pipe has lost shape, pipe segments
are missing or the pipe has settled significantly which decreased pipe capacity. The condition of
structures is determined through visual inspections. In addition, the operation of hydrants and water
main valves is evaluated during the annual flushing program and while isolating water main break
locations.
Sanitary Sewer System
44th Avenue, west of McLeod Street: New manhole*
Leander Lane: Sanitary sewer pipe repair (30')
Central Avenue at 40th Avenue: Replace adjusting rings and casting
Fairway Drive: Sanitary sewer pipe repair (10')
4534 Chatham Road (rear yard): Sanitary sewer pipe repair (10')
Heights Drive: Replace manhole (3) and Sanitary sewer pipe repair (250')
Storm Sewer System
44th Avenue at Leander Lane: Replace catch basin (2) and pipe (60')*
40th Avenue at Jefferson Street: Replace catch basin
Jackson Street at 40th Avenue: Replace catch basin
40th Avenue at Van Buren Street: Replace catch basin
4226 Stinson Boulevard: Replace catch basin
Alley - Polk to Buchanan, South of 39th Avenue: Replace catch basin (2)
38th Avenue at 5th Street: Replace rings and casting
Water Main System
44th Avenue, Central Avenue to Reservoir Boulevard: Replace hydrant (3)*
53rd Avenue at University Avenue Service Drive: Replace hydrant
Jefferson Street at 44th Avenue: Replace hydrant
37th Avenue, Madison Place to Quincy Street: Replace adjusting rings and casting on gate valve MH (4)
McLeod Street: Install gate valve (2) to service Crestview properties
*Work being done prior to 44th Avenue mill and overlay project.
Recommended Motion: Move to authorize staff to seek bids for the 2015 Miscellaneous Utility Repair
proj ect.
COUNCIL ACTION:
29
CITY COUNCIL LETTER
AGENDA SECTION: CONSENT
NO: 7E
ITEM: APPROVE MINI GRANT AGREEMENT
WITH MWMO IN THE AMOUNT OF $3,000 FOR
RAIN GARDEN CONSTRUCTION ON
RESERVOIR BOULEVARD, NORTH OF PETERS
PLACE
ot:
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen
DATE: 4/7/2015
2015
CITY
MANAGER
BY ;,,I�Ao
DATE:
Background:
The City of Columbia Heights officially became a member of the Mississippi Watershed Management
Organization (MWMO) in March of 2012. The MWMO has a Stewardship Fund Mini Grant that
provides financial assistance for community - initiated activities that fulfill the MWMO requirements of
protecting and improving water quality, habitat and natural resources.
Abby Hansen, property owner at 3918 Reservoir Boulevard (north corner of Reservoir Boulevard and
Peters Place), approached the City about installing a boulevard rain garden along Reservoir Boulevard.
The homeowner has volunteered to maintain the garden. A copy of her letter in support of the grant
application is attached.
Previously the Anoka Conservation District (ACD) completed a storm water retrofit analysis for the
MWMO. A rain garden along Reservoir Boulevard at Peters Place fits in with that analysis.
Analysis:
The rain garden will be designed with Anoka Conservation District (ACD) staff, the property owner, and
the City. A contractor will grade the boulevard area and install any features that are needed, such as a
small retaining wall or fence. City staff plans to advertise the project and involve the neighborhood in
planting the rain garden.
ACD estimates the rain garden will remove 185 pounds per year of total suspended solids and .1 pound
per year of total phosphorous from the storm water.
In addition, the City will be reconstructing the pedestrian ramps at the intersection to comply with ADA
requirements.
Storm water funds will also be used for ACD staff time, materials, and construction.
Recommended Motion: Move to enter into a Mini -Grant Agreement with the Mississippi Watershed
Management Organization (MWMO) for rain garden construction on Reservoir Boulevard, north of
Peters Place for an approved amount not to exceed $3,000; and, furthermore, to authorize the City
Manager to enter into an agreement for the same.
Attachments: MWMO Agreement
Abby Hansen Letter
COUNCIL ACTION:
30
Mini Grant Agreement
No.
STEWARDSHIP FUND MINI GRANT AGREEMENT
THIS AGREEMENT is made the day of , 20 , by and between the
Mississippi Watershed Management Organization, a Minnesota joint powers organization
(hereinafter "MWMO ") and the City of Columbia Heights (hereinafter "Grantee ").
1. BACKGROUND
1.1. The MWMO has established the Stewardship Fund to extend the MWMO's ability to
protect and improve water quality, habitat and natural resources through partnerships and by
providing financial assistance for community- initiated activities that fulfill the program's
goals.
1.2. Grantee has submitted the attached application (hereinafter the "Final Application "), which
is made a part of this Agreement, to the MWMO for funds to pay for the project or program
described in the attached Exhibit A, which is made a part of this Agreement.
1.3. The MWMO has determined that the project or program is consistent with the goals for
which the Stewardship Fund was created.
1.4. The MWMO is willing to fund the activities described in Exhibit A and in the Final
Application in accordance with the terms of this Agreement.
2. SERVICES
2.1. Grantee will perform the services described in Exhibit A and in the Final Application in
accordance with the schedule set forth in Exhibit A.
2.2. Following completion of the services described in Exhibit A and in the Final Agreement,
Grantee will submit all final deliverables to the MWMO, as described in Exhibit A.
3. FINANCIAL REPORT AND REIMBURSEMENT
3.1. The maximum amount of the grant to be paid to Grantee will be $3000.00. Fifty percent of
the maximum amount will be paid upon signing of this Agreement. Remaining funds will
be reimbursed at the end of the project, up to the maximum amount of this grant or the
maximum total amount of reimbursable expenses incurred by Grantee, whichever is less.
All other costs incurred by Grantee in connection with performance of Grantee's obligations
under this Agreement will be the responsibility of Grantee. Grantee will submit requests for
payment along with a list of all expenses incurred and copies of all receipts and invoices
related to the project. Requests for reimbursement shall be submitted using the MWMO
reimbursement form. Expenses incurred prior to the MWMO's signature date are not
4565730 MD160 -1
31
eligible for reimbursement. The MWMO will make final payment within 60 days of a
request for payment accompanied by the required financial information.
4. GENERAL TERMS
4.1. Amendments. An amendment to this Agreement or Exhibit A must be in writing and
executed by the MWMO and the Grantee.
4.2. Independent Contractor. Grantee will act in all respects as an independent contractor under
this Agreement and will be solely responsible for performance of services required
hereunder as well as the means and manner of performance thereof. The MWMO will not
be an employer, partner, or co- venturer with Grantee for any purpose, and will have no
responsibility or liability for the acts or omissions of the Grantee. Nothing herein authorizes
Grantee to act as an agent or representative of the MWMO for any purpose whatsoever.
4.3. Ownership and Use of Work Product and Purchased Property. Except as provided in
Exhibit A. all data, notes, working papers, reports and other work products produced in
fulfilling the Grantee's obligations under this Agreement (hereinafter "Work Product ") shall
become, upon creation, the exclusive property of the MWMO. The Grantee may not use the
Work Product or any other deliverables under this Agreement for any purpose other than
fulfilling its obligations under this Agreement without the prior written consent of the
MWMO. The MWMO may grant or deny the Grantee's application for such consent or
may condition its consent on the payment of compensation or the imposition of such other
conditions as the MWMO deems appropriate. Except as provided in Exhibit A property
purchased with grant funds will become the property of the MWMO.
4.4. Naming Rights and Acknowledgments. MWMO shall, except as provided in Exhibit A,
have its name and logo represented in the materials that are developed and will be
acknowledged in printed materials, publications, presentations and other uses and materials
developed under this Agreement. The MWMO logo and acknowledgments will be utilized
according to the MWMO Corporate Identity Graphic Standards and direction of the
MWMO Communication and Outreach staff or the Executive Director.
4.5. Conflict and Priori ty. To the extent of any inconsistency between this Agreement, the Final
Application and Exhibit A, - Exhibit A will control over this Agreement and this Agreement
will control over the Final Application.
4.6. Compliance with the Law. The Grantee agrees to abide by the requirements and regulations
of The Americans with Disabilities Act of 1990 (ADA), the Minnesota Human Rights Act
(Minn. Stat., Ch. 363), and Title VII of the Civil Rights Act of 1964. These laws deal with
discrimination based on race, gender, disability, and religion, and with sexual harassment.
In the event of questions from the Grantee concerning these requirements, the MWMO
agrees to promptly supply all necessary clarifications. Violation of any of the above laws
can lead to termination of this Agreement.
4.7. Audits. The Grantee agrees that the MWMO, the State Auditor or any of their duly
authorized representatives, at any time during normal business hours and as often as they
2
4565730 MD160 -1
32
may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt
and transcribe any books, documents, papers, and records that are relevant and involve
transactions relating to this Agreement.
4.8. Grantee's Insurance. In order to protect the MWMO, the Grantee and the public and to
meet Grantee's obligations under this Agreement, the Grantee agrees at all times during the
term of this Agreement and beyond such term when so required, to have and keep or cause
to have and be kept in force, and to cause all contractors and subcontractors to do likewise,
to carry insurance coverages sufficient to cover risks associated with its activities under this
Agreement.
4.9. Indemnification. The Grantee agrees to defend, indemnify and hold harmless, the MWMO,
its officials, officers, agents and employees from any liability, claims, causes of action,
judgments, damages, losses, costs, or expenses, including reasonable attorney's fees,
resulting directly or indirectly from any act or omission of the Grantee, its contractors or
subcontractors or anyone directly or indirectly employed by them, or anyone volunteering
for them, or any party that directly or indirectly benefits from the activities specified in this
Agreement, or anyone for whose acts or omissions they may be liable in the performance of
the activities specified in this Agreement and against all loss by reason of the failure of the
Grantee to perform fully, in any respect, all obligations under this Agreement.
4.10. Cancellation and Revocation. The MWMO may cancel this Grant Agreement for just cause.
Just cause means that the Grantee is not disbursing funds in accordance with established
procedures, or has otherwise breached a term of this Agreement. The Grantee will be given
written notice 14 calendar days prior to cancellation. Such notice shall be by certified mail
addressed to the Grantee's Primary Contact as designated in Exhibit A of this Agreement.
Additional secondary contacts may be designated in Exhibit A. The cancellation shall be
effective on the beginning of the 15' day after such notice is mailed unless an agreement of
a cure for the breach is reached within such 14 -day period or the MWMO's authorized
representative allows an extension in writing. The Grantee may cancel this Grant
Agreement with or without cause. In the event of cancellation by the MWMO or the
Grantee, the Grantee is entitled to payment, determined on a pro rata basis, for work
satisfactorily performed, and the remaining grant funds must be returned to the MWMO
within thirty (30) calendar days.
4.11. Term of Agreement. This Agreement will be effective when all necessary approvals and
signatures have been obtained, and will terminate one year after such date or the date all
obligations have been satisfactorily fulfilled by both parties, whichever comes first.
4.12. Notices. Any notice or demand authorized or required under this Agreement shall be in
writing and shall be sent to the other party as follows: 1) by certified mail for Cancellation
and Revocation, as described in Section 4.10; and 2) by electronic or regular mail for all
other communications.
Any notice or demand authorized or required under this Agreement shall be sent to the other
party as follows:
4565730 MD160 -1
33
To the Grantee: Org Name: City of Columbia Heights
Primary Contract; First and Last Name, title:
Walter Fehst, City Manager
Address: 590 40th Ave. NE
City: Columbia Heights Minnesota ZIR 55421
FEIN: 41- 6005069
To the MWMO: Tamara Schmitz
Mississippi Watershed Management Organization
2522 Marshall Street NE
Minneapolis, MN 55418
MISSISSIPPI WATERSHED GRANTEE
MANAGEMENT ORGANIZATION
By: By:
Its Executive Director Its:
4
4565730 MD160 -1
34
EXHIBIT A TO
MINI -GRANT AGREEMENT NO.
Project Manager:
Lauren Letsche, Stormwater Specialist, City of Columbia Heights
Mailing Address:
637 38th Ave NE, Columbia Heights, MN 55421
Telephone Number:
763-706-3709
Email:
lauren.letsche @ci.columbia - heights.mn.us
I. General Description of Project [paragraph 1.2]
In this project, the Grantee will install and maintain a raingarden with Minnesota native plantings
to collect stormwater runoff from Reservoir Blvd and Peters Pl. During the installation, they will
update the current ADA ramp to meet current ADA accessibility standards and possibly conduct
minor milling /paving in the intersection to help direct water away from the pedestrian ramps to
prevent future ponding. Other ideas discussed included educational signage and engaging the
public in the project.
II. Grantee Services — Project Activities and Project Schedule [paragraph 2.1]
The Grantee will conduct the following activities:
1. Evaluate the project area including one more soil test and complete the raingarden design.
2. Work with the adjacent homeowner to select plants for the site.
3. Put the project out for bid.
4. Install the raingarden and plants and conduct other street construction necessary to ensure the
site prevents ponding (curb cuts, mill overlay, etc.). City staff will monitor the installation to
watch for any unforeseen soil conditions to ensure project success.
5. Set up and implement a maintenance plan for a minimum of 3 -5 years that utilizes the adjacent
property owner's efforts and has a contingency for maintenance, should the homeowner be
unavailable to conduct this activity.
6. Promote the project in the city newsletter and on the city website.
7. Work with the MWMO to create and implement a plan to engage residents in the project.
8. Discuss the creation of educational signage for the project.
9. Participate in Closeout activities with the MWMO.
The MWWMO will review the content of all education materials, including fliers, articles, etc, prior to their use.
Please allow a minimum of days for review.
A -1
4565730 MD160 -1
35
Project Schedule
March /April 2015:
Evaluate project area in better detail to aid in design of raingarden.
May 2015:
Design of raingarden and work with property owner to select plants.
Date TBD:
Plan city newsletter and website promotion; M\X'MC) staff will connect for
project updates.
June /July 2015:
Finalize design and put out bid for work. Discuss potential signage.
Pre - Construction:
Call the MWMO in advance to let staff know when the project will commence.
August/ September:
Install raingarden
October, 2015:
Participate in close out activities with the MW/MO following project
completion.
III. Deliverables [paragraphs 2.1 and 2.2]
The Grantee will provide the M\x'MO with:
1. At least two high resolution digital photos to show, the project before and after installing the
stormwater Best Management Practice (BMP). Photos should show the effect of the stormwater
BMP after it's operational. Photos should be taken from an identical vantage point and include the
larger context of the property. A minimum resolution of 1600 x 1200 dpi is preferred forphotos Photos ;Pill be
used ingeneralpublic outreach to promote storm;Pater best management-practices.
2. Results of the soil testing provided in a brief written notes.
3. Copies of any articles or press releases associated with the project, with electronic links to these
documents.
4. Copy of the maintenance plan.
5. Copy of materials used to engage the public in the project.
6. Provide the MW/M0 with a record of all eligible expenditures (receipts, invoices, and other pertinent
documentation) incurred according to the Project Budget identified in Exhibit A.
7. Deliverables will be provided to the MWMO in digital format, when possible.
4565730 MD160 -1
KZI
N. Payment and Reimbursables [paragraph 3.1 ] [Note: A list of project expenses that may be
eligible and expenses that are not eligible may be found in the MWMO's published Stewardship
Fund Program description.]
Item
MWMO
Funds
Matching
Funds
Total Project
Costs
Staff ($34.37 /hour X 24)
$400.00
$424.83
$824.83
Consultant ($73.00 /hour X 28 )
$1020.00
$1024.00
$2044.00
Contractor ($33.55 /hour X 100 hours)
$500.00
$2855.00
$3,355.00
Concrete Curb & Gutter
$200.00
$100.00
$300.00
Seedin /Sod*
$25.00
$25.00
$50.00
Retaining Wall*
$0.00
$600.00
$600.00
Barrier Fence or Shrubs)*
$100.00
$100.00
$200.00
Plants*
$500.00
$750.00
$1250.00
Soil*
$100.00
$100.00
$200.00
Mulch*
$75.00
$75.00
$150.00
Erosion control*
$40.00
$135.00
$175.00
Promotional Materials (signs, public
engagements, etc
$100.00
$100.00
$200.00
Total:
$3000.00
$6348.83
$9348.83
V. Exceptions to Terms of Grant Agreement and Special Provisions
A -3
4565730 MD160 -1
37
Prated It. Pees It on.
MISSISSIPPI
WATERSHED
MANAGEMENT
ORGANIZATION
2522 Marshall Street ICE
Minneapolis, Minnesota 55418 -3329
www.mwmo.org
(612) 465 -8780
(612) 465.8785 fax
STEWARDSHIP FUND GRANTS
Mini Grant - Full Application
Congratulations on being selected to complete a Full Application for a MWMO Stewardship Fund Mini Grant!
Mini Grant projects with goals that match one or more of the following purposes are more likely to be considered for
funding:
1. Develop partnerships with community organizations
2. Protect or improve the quality of water, habitat, and natural resources
3. Build community understanding, knowledge, and initiative related to water, habitat and natural
resource issues and solutions
Before submitting a Mini Grant Full Application: Applicants are required to request and participate in a face -to-
face meeting with NfWMO staff. During this meeting, MWMO staff will provide feedback on the applicant's Pre -
Application and ask clarifying questions, as needed.
After you meet with MWMO staff, complete the following Mini Grant Full Application and the Budget Form
attached to your email announcement. This information is critical to assisting the MW110 in determining if a
project might be successful and determining if funding will fulfill our funding goals.
Full- Applications are intended to build on information provided in the Pre - Application phase. Please provide
additional information you may have gathered since completing your Pre - Application and /or that MWMO
staff requested during your face- to-face meeting. Examples of new information might include: Additional partners
that have joined your project since the Pre - .Application, more budget details, site information, etc.
In some instances, no new information may be needed. If this is the case, you may cut and paste the same
information from your Pre - Application form into the boa on the form. (Duplicated information helps staff
coordinate details of your proposal with internal office needs).
For assistance in filling out the Mini Grant Full Application or Budget Form, contact:
Tammy Schmitz, Program Specialist: Stewardship & Community Outreach
(612) 746 -4988 or tschmitz(@mwmo.org
Date of Full Application: 1/26/15
38
1. Name and address of the organization applying for the grant. This organization will handle the
financial details for the
City of Columbia Heights
637 3811, Ave NE
Columbia Heights MN 55421
2. Who should we contact about your project? (Name, Title, Organization, Address, Phone and Email)
How is this indivdual representing your organization?
Lauren Letsche, Stormwater Specialist
City of Columbia Heights
637 3881 Ave NE
Columbia Heights MN 55421
763- 706 -3709
lauren.letsc,he(@ci.coluinbia-hdghts.nin.us
Contact for project details.
3. Who has permission to sign contracts on behalf of the organization? Does this individual have other
signing permissions? For example, can they sign letters or other documents on behalf of the
organization? Please specify.
0
Kathy Young, Kevin Hansen or the City Manager.
Yes, they have the ability to sign legal documents regarding contracts & payments for the project.
List the name(s) of anyone else, or other groups /organizations, helping with this project
Mitch Haustein, Anoka Conservation District
5. Briefly describe how they are helping. For example, are they providing funding, offering services,
donating materials, providing volunteers and /or some other assistance?
Note about Optional Letters of Support: Your application may be more competitive if you include a
Letter of Support or an email from each partner explaining their support Letters might indicate their
level of interest and type of support for your project.
Services being offered by Anoka Conservation District mill be design of the raingarden.
39
6. Where is your project located? (Address or nearest intersection or location of an event that is part of your
project):
Reservoir Blvd at Peters P1
7. If your project is located on a specific property, is the property owner involved in the project planning?
® YES ❑ NO ❑ NOT SURE
REQUIREMENT: If your project will be placed in the ground or affect someone's property, the MEMO
requires that applicants attach a Letter of Permission from the landowner. (If the owner is a company, please
have them write the letter on their company letterhead). The letter should detail the permission being given
and must be signed by the owner or their designated representative for these activities.
8. For in- the - ground projects only, fill out the boxes labeled 8a -8e below, that are pertinent to your
project. If you are unsure about the need for this information or how- to fall it out, contact Tammy
Schmitz.
■ 8a: Attach a drawing of the site that includes a measurement of the area where the project will lie,
where the project will sit on the site, and other details that will assist reviewers in understanding the
size of your project and how it will be situated when complete.
■ 8b: Share any details you have about the soil on -site.
Sandy till: chiefly sandy loam textured, unsorted sediment. Pebbly commonly capped or interbedded
with thin deposits of silty to gravelly stratified sediment.
• 8c: Share water quality measurements or water volume that will be changed after the project is
implemented.
V alues: TP(lb /yr) = 0. 1, % Reduction = 0.2
TSS (lb /yr) = 185, % Reduction = 1.4
Volume (acre- feet /yr) = 0.1, % Reduction = 0.3
■ 8d: List permits or other approvals that maybe required or have been secured or are anticipated from
governing agencies like cities, counties, MPCA, the DNR or others.
None
40
■ 8e: Explain how the project will be maintained after it is installed, and for how long the organization
will commit to maintaining it.
The project will be maintained by the homeowner adjacent to the project area & be recorded in an
agreement with Anoka County. The city will maintain as needed but will send any correspondence
regarding maintenance to the homeowner adjacent to the project location.
9. ALL PROJECTS: Describe your project idea, including how it will specifically educate or engage your
audience and /or the general public in water protection or understanding water resource. (Be sure to
narrow your idea sufficiently so that you can be successful.)
Install a blvd raingarden with Minnesota native plantings to collect stormwater runoff from Reservoir
Blvd & Peters Pl. This is a 2.1 acre drainage area & water ponds at the ADA Ramp on the north side of
the intersection at Peters PI & Reservoir Blvd creating a safety concern.
There is no catch basin or storm sewer pipe in the vicinity of the intersection. However, the storm
sewer system in the area drains directly to the Mississippi River. Street sweeping is the only stormwater
treatment in place for this drainage area, installing a curb cut raingarden would allow for an additional
treatment and added benefits to quality of water, habitat, & natural resources. There would be a TSS &
TP reduction to the Mississippi River with the installation of this project.
Our project goes above & beyond to protect & improve the quality of water by allowing it to infiltrate
into the ground rather than entering the storm sewer system. The city plans to promote information
about the raingarden and its affects in their city newsletter as well as on their website. Possible signs
may also be installed explaining what a raingarden is for those pedestrians /residents that walk the area.
This will give them the knowledge of how: a raingarden works and the benefit it has to the water quality
in the area.
The City is already working with the current homeowner of the adjacent property. When it comes time
to select plants for the raingarden the home owner will select them with guidance from Anoka
Conservation District as well as the City. Another idea that is being considered is getting the residents
who like to get their hands dirty involved in installing the different plants that will be in the raingarden.
This educates residents on a more direct level of raingardens and how they work as well as benefits to
the environment.
This area was flagged as a potential project by the Anoka Conservation District as part of a recent
stormwataer retrofit analysis completed for the I'JV'MO. The details from the project area are attached
from the stotmwater retrofit analysis.
In completing this project the pedestrian ramps will be updated to meet current ADA accessibility
standards. In addition, minor milling and paving may be done in the intersection to help direct the
water away from the pedestrian ramps and make sure that no more ponding occurs.
10. Please describe how the project will be monitored or evaluated for effectiveness or success in meeting its
goals:
U]
The property owner adjacent to the project will have the responsibility to make sure the raingarden is
maintained and effective. The city's stormw:-ater specialist will also play a role in inspecting the curb cut
raingarden to monitor effectiveness and any required maintainence noted during inspection will be
reported to the adjacent homeowner to be addressed and taken care of.
11. Describe a detailed time line below. Include start and end dates for the project, including major
activities or milestones.
March /Apri12015: Evaluate project area in better detail to aid in design of the raingarden.
May 2015: Design of raingarden & work with property owner to select plants
June /July 2015: Finalize design & put out bid for work
August/ September 2015: Install Raingarden
October 2015: Close out completed project.
12. How will the project be funded? Use the Mini Grant Budget Form that was sent with your Mini
Grant Full Application or download it from: htW: / /mwmo org minigrants html (Contact Tammy
Schmitz for hard copies or assistance with the form.)
Follow these steps to complete the form:
• Review the lists of `Eligible Project Expenses" and "Expenses that are not eligible" below
• Provide a budget based on Eligible Project Expenses
• Provide details about items in the budget on lines where the information would help reviewers
understand your intent better
Eligible Project Expenses
Project expenses will be discussed in detail during the MVClviO meeting and during contracting. The
following project expenses may be eligible for reimbursement:
Staff time
C3 Consultant costs (e.g., engineering, design, training)
• Contractor costs
• Materials and supplies
Postage
• Printing
• Travel
• Facility rental
• Others as proposed and accepted
Expenses that are not eligible:
a Costs incurred before a funding Agreement is signed
Any costs not directly related to the funded project
° Costs associated with activities that are a normal part of the organization's activities (for
example, production of an organization's regular newsletter)
General "overhead" or "administrative fees" that are not specific to this project
42
Features that are deemed aesthetic only
13 Regulatory requirements, such as sanitary sewer line disconnects (only stormwater best
management practices that exceed regulatory requirements are eligible for funding)
Thank you for completing the Mini Grant Full Application and Budget forms. Please use one of the
following methods to submit your forms:
Email submissions to:
Tamara Schmitz (Phone: 612 - 746 -4988)
Program Specialist: Stewardship & Community Outreach
tschmitz @mwmo.o�
Or submit paper copies to:
Mississippi Watershed Management Organization
Mtn: Tamara Schmitz
2522 Marshall Street NE
Minneapolis, AIN 55418 -3329
43
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Abby S Hansen
3918 Reservoir Blvd
Columbia Heights, MN 55421
abbyshansen@gmafl.com
January 14, 2015
Mississippi Watershed Management Organization
2522 Marshall St NE
Minneapolis, MN 55418
Dear Ms. Schmitz and /or Ms. Bean:
I am writing in support of a grant to aid the installation of a rain garden in the boulevard near 3918 Reservoir in the
city of Columbia Heights.
As you may have guessed, the proposed rain garden is on the city's easement to my property, where I live and work
with my husband and our two young children. When we purchased our home just over a year ago, I was starry -eyed
with the potential of the very large — and very bare — Reservoir corner lot, and made it my goal to transform its
expanse of lawn and overgrown shrubbery into a dynamic, productive green space. In our first summer we replaced a
large portion of the front yard into a labyrinthine raised -bed vegetable garden, established a small native planting,
installed rain barrels, and removed yards of river rock from the foundation of the house to make room for perennials
and fruiting shrubs.
The changes to the landscape have been inspiring, not only to my family but also to the surrounding community. Our
first "garden raising," when we ripped up sod and placed our raised beds in May 2014, drew neighbors from all sides
to watch, ask questions, and make their own garden plans. Two neighbors installed their own backyard gardens as an
indirect result of our garden goings -on, and multiple neighbors have expressed how valuable my gardens are to them:
my neighbor Richard, for example, has told me his relief to look out his window and see gardens instead of lawn.
A rain garden was on my wish list from the very beginning; as a mother, water quality is an issue close to my heart,
and I love the use of native plants to restore ecological health. However, I was perplexed at where to place it and how
to afford it — I know how quickly those little transplants can add up. The solution finally materialized when I noticed
heavy pooling at the corner of the block (every time it rained last summer we got a puddle of standing water at the
end of the sidewalk, up to 5" deep and 14' wide). I called Public Works to discuss the problem and a boulevard rain
garden, installed by the city but maintained by me, became a real possibility.
I would be so thrilled to see this happen. I want to beautify the neighborhood, teach my children how to care for
living things, help purify water and feed pollinators. I want my garden to spread the word about the little things we
can do to preserve habitat and improve quality of life by its sheer presence, but also in writing in my garden weblog,
which chronicles the transformation of my little suburban parcel (www.hotgardencity b�gspot com). I will be
motivated to keep after the weeds, not only because I'm on the highly visible Reservoir Boulevard and want garden
friends, not garden enemies, but also because I'm aware of how wild a rain garden can get if not properly tended!
For me, gardening is more than a way to pass the time. It's a meditation, a symbol, a public service, a teaching tool, a
provision, and a way to bring my feet down out of cyberspace and onto solid ground. I hope for your help in
advancing this little project for the health of our family, our ecological community, and our neighborhood.
Thank you,
Abby S Hansen
46
47
48
A
mn
Reservoir Blvd &Peters PI
3918 Reseroii 8{vd
V
. •M1
i
Acinl RAW i-Imn 913r4T rd 241 d
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49
- T ;br x. ° 1111ifr
-�,- --
Simple soil tests
Two small tests can ensure your soil can handle a ram garden:
• Dig a hole about 6 inches deep where the rain
garden is to go and fill the hole with water. if
the water takes more than 24 hours to soak in,
the soil is not suitable for a rain garden.
• Take a handful of soil and dampen it with a
few drops of water. After kneading the soil in your fingers,
squeeze the soil into a ball. If it remains in a ball, then work
the soil between your forefinger and thumb, squeezing it
upward into a ribbon of uniform thickness. Allow the ribbon
to emerge and extend over the forefinger until it breaks
from its own weight. If the soil forms a ribbon more than
an inch long before it breaks, and it also feels more smooth
than gritty, the soil is not suitable for a rain garden.
The map is a starting point for assessing what type of soils you might find in your yard. However, the soil on a
small plot of a yard can be very different from the soils indicated on the map. Use the simple soil test described
here for a more accurate representation of the soils in the possible rain garden location. More information about
sampling and testing lawn and garden soils can be obtained at county UW- Extension offices.
Using the Rain Garden Size Factors
Having estimated the drainage area, soil type, and depth for your rain garden, use Table 1 or Table 2 to
determine the rain garden's surface area. Use Table 1 if the rain garden is less than 30 feet from the down-
spout, and use Table 2 if it is more than 30 feet from the downspout.
Table 1 Rain gardens less than 30 feet
from downspout.
3 -5 in. 6 -7 in. 8 in.
deep deep deep
Sandy soil 0.19 0.15 0.08
Silty soil 0.34 0.25 0.16
Clayey soil 0,43 0.32 0.20
Table 2 Rain gardens more than 30 feet
from downspout.
Size Factor, for all depths
Sandy soil 0.03
Silty soil 0.06
Clayey soil 0.10
1. Find the size factor for the soil type and rain garden depth.
2. Multiply the size factor by the drainage area, This number is the recommended rain
garden area.
3. if the recommended rain garden area is much more than 300 square feet, divide it into
smaller rain gardens.
VEXAMPLE
Ram Gardens - A how -to manual for homeowners 9
50
,� .,_r..
Catchment Profiles
Project ID: 3 -B
Boulevard Rain Garden —
W Side of Reservoir Blvd. NE
Drainage Area — 2.1 acres
Location — Basin is positioned within the
existing boulevard on the west side of
Reservoir Blvd. NE north of 39"' Ave. NE.
Property Ownership — Private
Site Specific Information — A 250 sq -ft
boulevard cub -cut rain garden with an
underdrain was modeled for this site. The
existing boulevard is wide enough (i.e. 10') to
accommodate a rain garden.
0 100 200 Feet
1 I A
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* *($24 /sq -ft for materials and labor) + (12 hours/BMP at $73 /hour for design)
** *Per BMP: ($150 /year for 10 -year rehabilitation) + ($75 /year for routine maintenance)
Southern Columbia Heights and Northeast Minneapolis Stormwoter Retrofit Analysis
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Abby S Hansen
3918 Reservoir Blvd
Columbia Heights, MN 55421
abbyshansen( gmail.com
January 14, 2015
Mississippi Watershed Management Organization
2522 Marshall St NE
Minneapolis, MN 55418
Dear Ms. Schmitz and /or Ms. Bean:
I am writing in support of a grant to aid the installation of a rain garden in the boulevard near 3918 Reservoir in the
city of Columbia Heights.
As you may have guessed, the proposed rain garden is on the city's easement to my property, where I live and work
with my husband and our two young children. When we purchased our home just over a year ago, I was starry -eyed
with the potential of the very large — and very bare — Reservoir corner lot, and made it my goal to transform its
expanse of lawn and overgrown shrubbery into a dynamic, productive green space. In our first summer we replaced a
large portion of the front yard into a labyrinthine raised -bed vegetable garden, established a small native planting,
installed rain barrels, and removed yards of river rock from the foundation of the house to make room for perennials
and fruiting shrubs.
The changes to the landscape have been inspiring, not only to my family but also to the surrounding community. Our
first "garden raising," when we ripped up sod and placed our raised beds in May 2014, drew neighbors from all sides
to watch, ask questions, and make their own garden plans. Two neighbors installed their own backyard gardens as an
indirect result of our garden goings -on, and multiple neighbors have expressed how valuable my gardens are to them:
my neighbor Richard, for example, has told me his relief to look out his window and see gardens instead of lawn.
A rain garden was on my wish list from the very beginning; as a mother, water quality is an issue close to my heart,
and I love the use of native plants to restore ecological health. However, I was perplexed at where to place it and how
to afford it — I know how quickly those little transplants can add up. The solution finally materialized when I noticed
heavy pooling at the corner of the block (every time it rained last summer we got a puddle of standing water at the
end of the sidewalk, up to 5" deep and 14' wide). I called Public Works to discuss the problem and a boulevard rain
garden, installed by the city but maintained by me, became a real possibility.
I would be so thrilled to see this happen. I want to beautify the neighborhood, teach my children how to care for
living things, help purify water and feed pollinators. I want my garden to spread the word about the little things we
can do to preserve habitat and improve quality of life by its sheer presence, but also in writing in my garden weblog,
which chronicles the transformation of Amy little suburban parcel ( www .hotgardencity.blogspot.com). I will be
motivated to keep after the weeds, not only because I'm on the highly visible Reservoir Boulevard and want garden
friends, not garden enemies, but also because I'm aware of how wild a rain garden can get if not properly tended!
For me, gardening is more than a way to pass the time. It's a meditation, a symbol, a public service, a teaching tool, a
provision, and a way to bring my feet down out of cyberspace and onto solid ground. I hope for your help in
advancing this little project for the health of our family, our ecological community, and our neighborhood.
Thank you,
Abby S Hansen
55
AGENDA SECTION: CONSENT
NO: 7F
CITY COUNCIL LETTER
ORIGINATING DEPARTMENT:
PUBLIC WORKS
ITEM: APPROVE FINAL PAYMENT FOR BY: K. Hansen
PUMP STATION 2 VFD AND ELECTRICAL DATE: 4/7/15
UPGRADES, PROJECT 1407
ot: Am 1 .3. 20 15
CITY MANAGER
BY: M /I
DATE:
Background:
The contractor has completed the project to install Variable Frequency Drive (VFD) pump motors and
associated electrical upgrades at water Pump Station 2 on Reservoir Boulevard.
Analysis /Conclusions:
Staff recommends approving the final payment to the contractor as work has been completed in accordance
with the contract documents.
Recommended Motion: Move to accept the work for Pump Station 2 Electrical Upgrades, City Project No.
1407, and to authorize final payment of $5,682.59 to Forest Lake Contracting, Inc. of Forest Lake,
Minnesota.
Attachment: Engineer's Report of Final Acceptance
Bolton -Menk Recommendation Letter
COUNCIL ACTION:
611
CITY OF COLUMBIA HEIGHTS
ANOKA COUNTY, MINNESOTA
ENGINEER'S REPORT OF FINAL ACCEPTANCE
PUMP STATION 2 PRV VAULT REPLACEMENT
CITY PROJECT NUMBER 1307
April 7, 2015
TO THE CITY COUNCIL
COLUMBIA HEIGHTS, MINNESOTA
HONORABLE MAYOR AND CITY COUNCIL MEMBERS:
This is to advise you that I have reviewed the work under contract to Forest Lake Contracting,
Inc. The work consisted of installing variable frequency drive (VFD) pump motors and
associated electrical upgrades at water Pump Station 2 The contractor has substantially
completed the project in accordance with the contract.
It is recommended; herewith, that final payment be made for said improvements to the contractor
in the amount as follows:
ORIGINAL CONTRACT PRICE $119,500.00
CHANGE ORDER 1 ($ 5,848.15)
$1131651.85
FINAL CONTRACT AMOUNT $113,651.85
FINAL WORK APPROVED $113,651.85
ALL PRIOR PAYMENTS ($107,969.26)
BALANCE DUE $ 5,682.59
Sincerely,
CITY OF COLUMBIA HEIGHTS
Kevin R. Hansen
City Engineer
57
BCC �i'ON 8L
m x
s
'hrrti &
March 17, 2015
Mr. Kevin Hansen, PE
City of Columbia Heights
637 38' Avenue NE
Columbia Heights, MN 55421
ConSUIting Engineers & Surveyors
2035 County Road D East • Suite B • Maplewood, MN 55109 -5314
Phone (651) 7049970 • Fax (651) 704 -9971
www.bolton- menk.com
RE: Pumpstation No 2 Electrical Upgrades
Application for Payment No. 2
Dear Kevin,
Please find attached three copies of Application for Payment No. 2 from Forest Lake Contracting, Inc. for
the Pumpstation No. 2 Electrical Upgrades Project. We reviewed this application and find it acceptable
for payment. We recommend making a payment of $5,682.59 to Forest Lake Contracting, Inc. If you
agree, please sign the application and process it for payment.
Final paperwork was previously forwarded for your information. If you are in agreement please execute
and distribute the application for payment.
Please contact me at 651.704.9970 if you have any questions or need any additional information.
Sincerely,
BOL K, INC. RECF
-IVEj
IMAR 2 0 2015
Dou as E. s, P.E.
Project gerUd , �,{�jR
58
AGENDA SECTION: CONSENT
NO: 7G
CITY COUNCIL LETTER
or: ADni 1.i. lu 1 J
ORIGINATING DEPARTMENT:
PUBLIC WORKS
ITEM: APPROVE FUNDING AGREEMENT WITH BY: K. Hansen
MWMO IN THE AMOUNT OF $250,000 FOR LABELLE DATE: 4/8/2015
PARK IMPROVEMENTS, PROJECT 1306
CITY MANAGER
BY: �c!%
DATE:
Background:
On February 23, 2015 the City Council awarded a contract to Odesa II in the amount of $378,953 for Park
Improvements to Labelle Park. The plans included the following improvements as detailed in the 2012 Master
Plan:
1. Removal of the boardwalk / vertical sheetpiling / lower patio area
2. Pond slope restoration with boulders and naturalized plantings
3. Bituminous trail construction and relocation of trails
4. Two infiltration basins serving the parking lots off of 41St and 42nd Avenues
5. Storm sewer improvements
6. A small picnic shelter and arbors replacing the basketball court
7. Overall site landscaping
8. Sidewalk and steps
Funding for the project is as follows:
• Mississippi Water Management Organization: $250,000
• City Storm Water Fund: $100,000
• Park Development Fund: $ 75,000
A. MWMO Funding Agreement:
The City of Columbia Heights officially became a member of the Mississippi Watershed Management
Organization (MWMO) in March of 2012. One of the primary goals of the MWMO is to provide funding to the
member communities for stonnwater projects that support the organization's water quality goals.
As a new member, City staff worked with the MWMO to identify potential projects for funding through the
MWMO CIP. The board approved funding for LaBelle Park improvements in the amount of $250,000 based on
a June 3, 2014 Feasibility Report prepared by staff.
The MWMO has authorized the funding as a 2015 Capital Improvement Project. Attached is the agreement
between the MWMO and the City of Columbia Heights for the Labelle Park improvements in an amount not to
exceed $250,000, which would support the line item construction items.
Recommended Motion: Move to enter into a funding agreement with the Mississippi Watershed Management
Organization (MWMO) for the LaBelle Park improvements to provide funding in an amount not to exceed
$250,000; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same.
Attachment: MWMO Agreement
COUNCIL ACTION:
59
MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION
CAPITAL PROJECT AGREEMENT
MWMO Agreement # 2011513
Columbia Heights Document #
Project Title: LaBelle. Park Water Qualm Improvement Project
Amount: $250.000,00 (-not to cxgmdj
Grantee: City- of Columbia Heights
Address: 637 — 381h Ave. NE, Columbia Heights, MN 55421 -3835
Contact: Kevin Hansen, Public Works Director
Phone Number: 763- 706 -3705
Email Address: keyin.hmsenaci,columbia-bdghts.ma.us
THIS AGREEMENT is between the Mississippi Watershed Management Organization Pv1W7M0) and the
City of Columbia Heights (Grantee).
I. BACKGROUND
1.1 Minnesota Statutes Sections 103B.201 to 103B.252 establish the Metropolitan Area Watershed Management
Act and related Water Resources Protection and Management Programs ( "the Act').
12 AIWMO desires to conduct programs and projects to meet statutory and rule requirements for implementing
a comprehensive watershed management plan.
1.3 Grantee is a political subdivision and local government unit of Minnesota with the powers provided in
Minnesota Statutes Chapter 398A and as may otherwise be provided.
1.4 Grantee is eligible to obtain MWMO funds to accelerate implementation of MWMO's Plan, Goals, and
Policies.
1.5 MWMO has approved Grantee to receive funding to implement a project within MWMO boundaries.
Capital Projcet Agrecmcnt # 2011513 Page I 1
LaBelle Park Water Qu, -&ty Imrrovcmeint Project 4 /2/15
60
II. DUTIES AND CONDMONS
2.1 MWMO will grant to Grantee up to the maximum amount stated above, which funds may be used
only for expenses incurred in performing work ("Project") specified in Attachment One of this
Agreement, which is incorporated by reference, or as approved in writing by MVVMO staff. All other
expenses and costs incurred by Grantee in completing the Project will be the responsibility of
Grantee. Administrative costs incurred by Grantee including, but not limited to, compensation and
benefits of Grantee staff, are not eligible for reimbursement under this Agreement.
2.2 Grantee will act in all respects as an independent contractor under this Agreement MWMO will not
be an employer, partner, or co- venturer with Grantee for any purpose and will have no responsibility
or liability for the acts or omissions of Grantee. Nothing in this Agreement authorizes Grantee to
act as an agent or representative of MNVMO for any purpose.
2.3 Prior to commencing the Project, Grantee will obtain written, executed easement agreements from
pertinent property owners, if any, impacted by the Project.
2.4 Grantee will submit progress reports to MWMO every six (b) months on the status of the Project A
final report is due to MWWO within ninety (90) days after the completing of the Project or the end
of the term of this Agreement, whichever occurs first A final report must be submitted to the
Mti M0 using the M VNIO Report Form. Outstanding reimbursement requests and the correlating
financial information must be submitted with the final report in order to receive the final payment
under this Agreement. The final report shall include as -built plan sheets for grading, plantings, and
stormwatet management best management practices.
III. TERMS OF PAYMENT
3.1 MWMO will disburse funds to Grantee on a reimbursement basis. Grantee's payment tequests must
be accompanied by supporting invoices or documentation that relate to activities in the approved
Project. Subject to MWMO's approval of the payment request, MWMO will disburse the requested
amount to Grantee within three (3) weeks after receipt of a written payment request. All work
performed under this Agreement will be performed in accordance with all applicable federal, state,
and local laws, including any amendments thereto.
3.2 Reimbursements
Grantee should use MWMO's Reimbursement Request Form to request reimbursements. A copy of
all relevant invoices must be submitted with the Reimbursement Request Form. Expenses incurred
on or after the date of this Agreement are eligible for reimbursement. Administrative costs incurred
by Grantee including, but not limited to, compensation and benefits of Grantee staff, are not eligible
for reimbursement under this Agreement
IV, TERM OF AGREEMENT
This Agreement will be effective when all necessary approvals and signatures have been obtained and will
Capitsl Project _agreement # 2011513 Psi g e 1 2
LaBelle Park water Qinfity lmprovmnent Project 4/2/15
61
terminate on December 31, 2015, or the date when all obligations have been satisfactorily fulfilled by
both parties, whichever occurs first. MWMO will not be obligated to reimburse any expenses incurred
after the end of the Agreement or to pay any payment requests more than ninety (90) days after the end
of the Agreement.
V. CANCELLATION
Either patty may cancel this Agreement upon thirty (30) days' advance written notice to the other party.
Grantee will be entitled to reimbursement of eligible expenses appropriately incurred or obligated in
compliance with this Agreement up to the date of termination.
VI. ASSIGNMENT
Grantee will not assign or transfer any rigbts or obligations under this Agreement without the prior
written consent of MWMO. Grantee may contract with others to complete the Project. However,
Grantee will continue to be responsible for performance of its obligations under this Agreement
notwithstanding contracts with contractors or subcontractors or an approved assignment to a sub -
grantee.
VII. AMENDMENTS
Any amendments to this Agreement must be in writing and executed by both parties. Amendments to
the Project work plan or budget must be in writing and formally approved by the MWMO Executive
Director or his designee before the amendments are effective.
VIII. INDEMNIFICATION
Grantee agrees to defend, indemnify, and hold harmless MWMO, its officials, officers, agents, and
employees from any liability, claims, counterclaims, causes of action, judgments, damages, losses, costs,
or expenses, including reasonable attorney's fees (hereinafter "Claim "), resulting from any act or omission
of Grantee, its contractors or subcontractors or any party directly or indirectly employed by them or any
party that directly or indirectly benefits from the activities specified in this Agreement, or anyone for
whose acts or omissions they may be liable in the performance of the activities specified in this
Agreement and against all loss by reason of the failure of Grantee to perform fully, in any respect, all
obligations under this Agreement. Provided, however, that in no event shall Grantee's responsibility or
liability under this paragraph exceed Grantee's responsibility or liability if any such Claim were made
against Grantee, and Grantee explicitly reserves, and does not waive, all protections, limits, defenses or
immunities available under Minnesota Statutes Chapter 466 or any other applicable state or federal law or
doctrine. In the event that MWMO learns that a Claire has been made or may be made for which
MWMO will seek or is likely to seek defense or indemnification from Grantee or will likely request that
Grantee hold MWMO harmless, MWMO agrees to promptly notify Grantee of such Claim and
cooperate with Grantee in the defense of such Claim.
IX. INSURANCE
Grantee agrees at all times during the term of this Agreement and beyond, when so required, to have and
Capital Project :Agreement # 2011513
Page 13
LaBelle Park Water Quality Improvement Project 4/2/15
62
keep or cause to have and be kept in force, and to cause all contractors and subcontractors to do likewise,
the following minimumm insurance coverages under either a purchased insurance or self - insurance
program:
A. Commercial General Liability on an occurrence basis with
Contractual Liability Coverage:
General Aggregate $1,500,000
Products - Completed Operations Aggregate $1,500,000
Personal and Advertising Injury $1,500,000
Each Occurrence —
Combined Bodily Injury and Property Damage $1,500,000
B. Automobile Liability — Combined single limit each $1,500,000
occurrence for bodily injury and property damage
covering owned, non - owned, and hired automobiles.
C. Workers' Compensation and Employer's Liability:
Workers' Compensation Statutory
If the contractor is based outside the State of Minnesota,
coverage must apply to Minnesota laws.
ii. Employer's Liability. Bodily Injury by:
Accident — Each accident $100,000
Disease — Policy Limit $500,000
Disease — Each Employee $100,000
D. Professional Liability (if applicable) — Per Claim $1,000,000
— Aggregate $2,000,000
The required limits for any self — insurance program of the Grantee shall be the lesser of the limits shown
above or the liability limits of the Grantee under Minnesota Statutes Chapter 466.
Any - pphc- able - profs- i naWiabihty insurance - mast -br- aintamed c- ontinuously-fvr-- a-p&ded - of-two -years -
after the termination of this Agreement. The Grantee will require that any contractors furnish certificates
of insurance to the Grantee for the insurance coverages listed above, and provide updated certificates as
coverages expire. The Grantee will require that any contractors obtain certificates of insurance from their
subcontractors for the insurance coverages listed above, and obtain updated certificates as coverages
expire.
An umbrella or excess policy over primary liability coverages may be used to provide the required
insurance limits. It is the sole responsibility of the Grantee to determine the need for and to procure
Capita? Projcct Agrecmct: *. # 2011513 P a €; c 1 4
I,aBc Uc Park Water QwRry ]mprovein nt Project 4 /2/15
63
additional insurance that may be needed in connection with this Agreement. Copies of insurance
certificates or statements of self-insurance will be submitted to the M VMO upon written request.
X, ACCOUNTING AND RECORD- KEEPING
For all expenditures of funds made pursuant to this Agreement, Grantee will Jeep financial records,
including properly executed contracts, in�,oiccs, and other documents that detail the nature and propriety
of the expenditures. Accounting methods will be in accordance with generally accepted accounting
principles.
Grantee agrees that I Y.W0, the State Auditor, or any of their duly authorized representatives, at any
time during normal business hours, and as often as they may reasonably derm necessary, shall have access
to and the right to examine, audit cccerpt, copy, and transcribe any books, documents, papers, records,
etc., that are pertinent to the accounting practices and procedures of Grantee and involve transactions
relating to this Agreement. 7 hese materials shall be maintained and access rights will be in force and
effect during the period of this Agreement and for six (G) years after its termination or cancellation,
XI. REAL PROPERTY
1 f real property is acquired or unproved with grant funds,1VrWMO may require the recording of
covenants or restrictions on the use, maintenance, and development of the property as U\VMO deems
necessary and appropriate to assure the Project's continuing public benefit.
X.11. NONDISCRIMINATION
Grantee agrees and will require contractors and subcontractors, material suppliers, and vendors to agree
not to discriminate in hiring b, reason of race, creed,, or color or othenvise violate the provisions of
Minnesota Statutes §181.59, which section is incorporated by reference.
XII1. EXHIBIT
Exhibit to this Agreement is hereby made a part hereof. To the extent of any inconsistency between
this Agreement and Lxhibit A, Exhibit A will control.
Capital Prriect AgwVmcni # 2011513
Ui Bella Park Warer Quality Imprinmocnt l'roiLct
Page 15
412/15
64
IN 1VITNESS W`1-IEREOF, the parties have caused this Agreement to be duly executed intending to be bound
thereby.
For the City of Columbia Heights
By-
Its:
Mayor
Date.
By:
/i/ 1
Its: City Manager -
Date:
For the Mississippi Watershed Management Organization:
Iil••
Its: Chair
Date:
By-.''t's'ra
Its:
Attachments:
1. Exhibit A (2pgs)
2. Eligible Cost Sprcadsheet, prepared by XVSB Associates (2 pgs)
3. Figures, prepared by WSB Associates (4 pgs)
(:nhital Prujcct Ageectnew A 3011513 }' a g e 1 6
1.utiellc 1'ur4� Watcri tiatity Impri,rcmem Project 4!2 /t5
MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION AGREEMENT
Exhibit A to MWMO Capital Project Agreement #2011513
City of Columbia Heights Document #
Project Title: LaBelle Park Water Quality Improvement Project
1. Project D sgj s " n and P=ose
LaBelle Park is located east of Central Avenue between 42nd and 40d' Avenue NE in the City of Columbia
Heights. The Park includes LaBelle Pond, Department of Natural. Resources (DNR) public water,
identification number 687P.
A portion of the LaBelle Pond shoreline was previously constructed using timber walls. This wall and
associated boardwalk have become unstable, creating safety hazards as well as erosion issues for the Pond.
Very little water quality treatment takes place upstream of LaBelle Pond, which discharges to Jackson Pond,
which in turn discharges to the Mississippi River. The City of Columbia Heights determined that removing
the timber walls and stabilization is necessary for the shoreline.
In order to treat water before it runs into LaBelle Pond, two bioretention basins will be created:
a. North Pond — This bioretention basin with underdrain will be constructed near the existing parking
lot near 42nd Avenue NE and Fillmore Street NE. The existing catch basin in the parking lot will be
rerouted to the basin to pre -treat 0.4 acres of runoff; 0.3 acres of which is impervious. A sump
manhole will provide pretreatment for coarse sediments prior to flow through the basin.. The project
Feasibility Study estimated the following removals (1.17", 24 -hour event):
i. 64.4 % total phosphorus
ii. 89.7% total suspended solids
b. West Pond — This bioretention basin with underdrain will be constructed near the existing parking
lot at the end of 41 at Avenue NE. The drainage area from the parking lot and cul-de -sac totals 1.6
acres, 1.3 acres of impervious surface. The existing 24 -inch storm sewer pipe will be re- routed to
allow for pre - treatment within the West Pond prior to flow into LaBelle Pond. The project Feasibility
Study estimated the following removals (1.1 T', 24 -hour event):
i 67.5% total phosphorus
ii. 91.7% total suspended solids
Approximately 520 -feet of shoreline will be restored for LaBelle Pond in the vicinity of the new West Pond
bioretention basin. This restoration will include removal of the existing timber wall, establishment of 3:1 side
slopes, boulder shoreline treatment, and planting with native perennials and shrubs.
This capital improvement project is listed as two separate projects "LaBelle Park Water Quality
Improvements and Flood Protection Project" and "LaBelle Park Shoreline Restoration, Water Quality and
Habitat Improvements project" in the MWI4101s Capital Improvement Project schedule.
Capital Project Agreement # 2011513 P a g c 17
LaBelle Park Water Quality lmproveinent Project 4/2/15
K-
Exhibits showing the project location are attached and made part of this Agreement.
2. Scope of Work, Description of Tasks
a. Design, install, oversee, and complete the shoreline restoration, water quality and habitat
improvements at LaBelle Park.
3. Schedule of Work —
Description of work
Estimated Completion
Site Protection and removals
Aril 2015
Utilities, excavation, and grading
Aril 2015
Boulder shoreline wall, paying
May 2015
-Landscape plantings
June 2015
Substantial completion
June 2015
4. Deliverables
The deliverables listed below are required in lieu of Final Report as described in 2.4 of the Agreement
a. Final Construction Documents
b. As -built Drawings for bioretention basins, plantings, and shoreline restoration
C. Pre - construction, during construction, and post - construction photos
d. Copies of, or digital links to, press releases or other communications related to the Project
e. Grantee will provide MWIMO Staff with regular project updates throughout contract period and
participate in Project dose out activities. Project updates should include, at minimum, construction
start and end, and installation or construction of key components funded through this agreement.
i. Construction start
ii. Shoreline restoration construction
iii. Bioretention construction
iv. Planting
V. Construction end
5. Project Budget
a. Project components designated as MWNIO eligible expenditures are summarized in the attached
spreadsheet, which is made part of this Agreement by reference. The quantities and unit costs
summarized are based on actual Project construction bids.
Capital Project .Agrecment #- 2011513 p a K e 18
LaBelle Park Water Quality Improvement Projcct
4/2/15
67
MWMO FUNDING AGREEMENT
Units i eeend: IS —Lump Sum, SF— Square Feet, SY— Square Yard, EA —Each, LB =Pound, PAIR- Pair,
LF = Lineal Feet, FSF = Facial Square Feel; CY — Cubic Yard, TN = Ton, GAL — Gallon
Estimated
Base Bid Schedule
Unit Bid
Total Bid
No.
Section 1- Removals, Earthwork, and Erosion Control
Estimated
Unit
Unit Bid
Total Bid
MWMO Grant
In Dollars
19
Furnish earl install 48" Diameter Manhole - complete, as indicated on plans,
Dollars
Dollars
Eligible S
I
Mobilization
1
LS
$20.000,00
$20,000.00
$17.000.00
Furnish and install 6" HDPE - complete, is indicated on plans, details and
2
Removal and disposal of all Trees and Vegetation as indicated on plans, details
20
specifications
150
LF
and specifications - complete, including motball
1
LS
$7,500.00
$7,500.00
$7,500.00
Removal and disposal of existing Concrete Plaza as indicated on plans -
3
complete, including removal of all concrete and asphalt pavement, pads, base
materials beneath the pavements, etc. - Contractor shall saw cut edges of
1200
SY
$10.00
$12,000.00
$0.00
vement for removals as necessary
Removal and disposal of existing Bituminous Court, Fencing, and "is as
4
indicated on plans - complete, including removal of all asphalt pavement, base
660
SY
$9.00
$5,940.00
$0.00
materials beneath the pavements, fencing, goals, associated footings, etc.
Removal and disposal of existing Pavement and Trails as indicated on plans -
5 1
complete, including removal of all concrete and asphalt trails, pads, parking areas,
base materials beneath the pavements, etc. - Contractor shall saw cut edges of
675
SY
$8.00
$5,400.00
$5,400.00
pavement for removal as necessary
Furnish and place InPiltr ation Basin Soil Mixture - complete, as per plans,
7 details and specifications including 6(r/o select granular borrow, 209'. topsoil and
78
CY
$40.00
$3,120.00
$3,120.00
20% con most
On -site Earthwork - complete, including: 1) stripping, stockpiling, respreadin&
and fine grading all topsoil to required minimum settled depth; 2) common
excavation and placement ofail soil and subsoil materials to subgrade elevations
in all work areas; 3) subsoil compaction beneath trails, concrete, pavements, etc.;
8 4) grade maintenance as necessary for duration ofconstruction period; 5)
1
LS
$20,000.00
$20,000.00
$17,500.00
temporary erosion control measures as noted on plan sheets / NPDES permits
required to prevent migration of soils to down -slope locations, including
maintenance during construction period - NOTE: this item does not include
erosion control sift fencing or permanent erosion control mat blanket.
Remove & Export Common Borrow /Unsuitable Soils - complete, including
9 loading, transporting, and unloading off-site. Payment shall be based on actual
quoutity (CY loose volume) of material imported. Quantity must be verified and
1800
CY
$28.00
$50,400.00
$50,400.00
appmved by the Owner prior to hauling material off -site.
10 Removal and disposal of existing Sheet Piles as indicated on plans - complete,
inc
including shed piles, fasteners, etc.
450
LF
$30.00
$13,500.00
$13,500.04
Removal and disposal of existing Timber Boardwalk, walls, and Trellis at
I l Plaza Area as indicated on plans - complete, including timber, fasteners, footings,
1
LS
$17,500.00
$17,500.00
$17,500.00
etc.
12 Removal and disposal of existing Sculpture as indicated on plans - complete,
including sculpture, footings, etc.
1
LS
$2,500.00
$2,500.00
$0.00
13 Furnish and install Boulder Shoreline Edge Treatment - complete, as indicated
on plans, details and specifications
400
FF
$35.OD
$14,000,00
$14,000.00
14 Furnish, install, and maintain Erosion Control Fencing as indicated on plans,
includes removal and restoration at project completion - complete
950
LF
$2.50
$2,375.00
$2,375.00
15 Furnish, install, and maintain Catch Basin Inlet Protection as indicated on plans,
includes removal at project completion - complete
2
EA
$150.00
$300,00
$300.00
16 Furnish, install, and maintain Floating Silt Curtain as indicated on plans,
includes removal at project completion - complete
460
LF
$3.00
$1,380.00
$1,380.00
17 Furnish, install, and maintain Tree Protection Fence as indicated on plans,
includes removal at project completion - complete
200
LF
$5.00
$1,000.00
$1,000.00
18 Furnish and install 15' X 50' Aggregate Construction Access - complete,
lincluding
removal and restoration at ect com letion
1
EA
$2,000.00
$2,000.00
$2,000.00
Section
1 Subtotal:
S17"15,001
$153,605.001
No.
Section '2 - Utilities
Estimated
Unit
Unit Bid
Total Bid
Total Bid
Oty,
Dollars
nDollars
In Dollars
19
Furnish earl install 48" Diameter Manhole - complete, as indicated on plans,
details andspecifications
6
�
$5,000.00
$30,000.00
$30,000.00
Furnish and install 6" HDPE - complete, is indicated on plans, details and
20
specifications
150
LF
$25.00
$3,750.00
$3,750.00
BELLE
PARK IMPROVEMEWr PROJECT
CITY OF COLUMBIA HEIGHTS, MN SAProjectslCIP_15 Le9elle Pond o1Krerables120150401 -MWMO MOU bid sheet _costs
YIBB PROJECT NO, 01782.110 Pays -1 or 2
68
21
Furnish and install 6" HDPE Pipe Apron With Trash Guard - complete, as
i
EA
$350.00
$350.00
$350.00
Total Bid
indicated on plans, details andspecifications
In Dollars
22
Furnish and install Area Intake - complete, as indicated on plans, details and
3
EA
$800.00
$2,400.00
$2,4G0.00
$3,200.00
specifications
specifications - complete, including two months maintenance
23
Furnish all labor and materials for Constructing Manhole over Existing Pipe -
2
EA
$:2,000,00
$4,000.00
$4,000.00
$3,250.00
complete, as indicated on plans, details andspecifications
specifications - complete, including two months maintenance
Furnish and install 18" RCP Sewer Design 3006 Class III - complete, as
166
LF
$60.00
$9,960.00
$9,960.00
$14,525.00
indicated on plans, details andspecifications
43
Furnish and install B&B Deciduous Trees as indicated on plans, details and
13
EA
$500.00
25
Furnish and install 24" RCP Apron With Trash Guard - complete, as indicated
1
EA
$3,200.00
$3,200.00
$3,200.00
on plans details and specifications
44
Furnish and install B&B Coniferous Trees as indicated on plans, details and
1
EA
$SOO.OG
26
Furnish all labor and materials for Removal of Existing 24" RCP - complete, as
16
LF
$18.00
$288.00
$288.00
indicated on plans, details and fications
45
Furnish and install Container Shrubs as indicated on plans, details and
71
EA
$65.00
27
Furnish and install 4" Perf. PE Pipe Drain - complete, as indicated on plans,
108
IF
$8.00
$864.00
$864.00
details and specifications
46
Furnish and install Container Perennials as indicated on plans, details and
29
EA
$20.00
28
Furnish and install 15" RCP Dewer Design 3006 Class III - complete, as
69
LF
$50.00
$3,450.00
$3,450.00
indicated on plans, details andspecifications
47
Furnish and inststl Steel Edging - complete, as indicated on plans, details, and
50
LF
$6.00
29
Furnish and install Random Riprap Class III - complete, as indicated on plans,
24
CY
$100.00
$2,400.00
$2,400.00
details andspecifications
Section
5 Subtotal
533 70.00
$33,170.00
30
Furnish and install 18" RCP Apron With Trash Guard - complete, as indicated
I
EA
$3,000.00
$3,000.00
$3,000.00
on plans, details and specifications
31
Furnish and install 15" RCP Apron With Trash Guard - complete, as indicated
I
EA
52,500.00
$2,500.00
$2,500.00
on plaUL details d cifications
Section
2 Subtotal: I
$68 2.00
$68,662.001
Total Stormwater, Shoreline Restoration and Plant Materimlso S281,047.001 $255,437.00
LABEILE PARK IMPROVEMENT PROJECT
CITY OF COLUMBIA HEIGHTS, MN 8:1Projects%CIP 15_LaBelle Pandit)etW a61est20150401 -MWMO MOU bid shee(, costs
WSE PROJECT NO. 01792.110 Page - 2 of 2
69
No.
Section 5 -Plant Materials
Estimated
unit
Unit Bid
Total Bid
In Dollars
Dollars
40
Furnish and install Type f Turf Seed Mix as indicated on plans, details and
0, 8
AC
$4,000.00
$3,200.00
$3,200.00
specifications - complete, including two months maintenance
41
Furnish and install Type II Native Seed Mix as indicated on plans, details and
0.5
AC
$6,500.00
$3,250.00
$3,250.00
specifications - complete, including two months maintenance
42
Furnish and install wood fiber blanket as indicated on plans - complete
5810
SY
$2.50
$14,525.00
$14,525.00
43
Furnish and install B&B Deciduous Trees as indicated on plans, details and
13
EA
$500.00
$6,5GOA0
$6,500.00
specifications - complete, including hardwood mulch
44
Furnish and install B&B Coniferous Trees as indicated on plans, details and
1
EA
$SOO.OG
$500.00
$500.00
s ecifications - complete, including hardwood mulch
45
Furnish and install Container Shrubs as indicated on plans, details and
71
EA
$65.00
$4,615.00
$4,615.00
specifications - complete, including hardwood mulch
46
Furnish and install Container Perennials as indicated on plans, details and
29
EA
$20.00
5580.00
$580.OG
specifications - complete, including hardwood mulch
47
Furnish and inststl Steel Edging - complete, as indicated on plans, details, and
50
LF
$6.00
$300.00
$0.00
specifications
Section
5 Subtotal
533 70.00
$33,170.00
Total Stormwater, Shoreline Restoration and Plant Materimlso S281,047.001 $255,437.00
LABEILE PARK IMPROVEMENT PROJECT
CITY OF COLUMBIA HEIGHTS, MN 8:1Projects%CIP 15_LaBelle Pandit)etW a61est20150401 -MWMO MOU bid shee(, costs
WSE PROJECT NO. 01792.110 Page - 2 of 2
69
inv 919 65
Existing 24" LaBelle
Pond Outlet
inv 920.45
North Pond Approximate Location
Elevation: +/- 926
Legend
= Proposed Pond
—t>— Existing Storm Sewer
4 Proposed Storm Sewer
® Drainage Area
Figure 2: LaBelle Park North Filtration Basin N
o ao so A WSB
Feet
CITY OF COLUMBIA HEIGHTS W �aarnyrtrrlac.
Path: K:101792 -11016 "apfflgure 2_North Pond.nDd Date: t3I4/20,
ML
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73
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: April 13, 2015
AGENDA SECTION: Consent
ORIGINATING DEPARTMENT:
CITY MANAGERS
NO: 7H
Administration
APPROVAL
ITEM: Appointments to Commissions
BY: Katie Bruno
BY:
DATE: April 7, 2015
DATE:
Background:
The following Board and Commission members terms expire in April, and have requested
re- appointment: Charles Tyler, Traffic Commission, Barbara Tantanella and Catherine Vesley,
Library Board and Tom Greenhalgh, Park & Recreation Commission.
The Planning & Zoning Commission has two vacancies due to resignations from Chris Little and Tracey
Kinney. The Public Arts Commission has two vacancies due to resignations from Catherine Vesley and
Keith Roberts. The Park & Recreation Commission has a vacancy due to the resignation of Stan Holum.
The city advertised for the openings, and received eight applications. Council interviewed all eight of the
applicants at a worksession on April 61h
Recommendation:
It is recommended that the council make the following appointments:
Traffic Commission
Charles Tyler 4 years
Public Arts Commission
Library Board Betsy Jetsen 4 years
Catherine Vesley 3 years Sarah Arneson 6 years
Barbara Tantanella 3 years Laura Palmer (Alternate)
Planning & Zoning Park & Recreation
Stan Hoium 4 years Ann Carder 3 years
Connie Buesgens 1 year
Recommended Motion:
MOTION: Move to re- appoint and appoint volunteers to serve on various commissions as
recommended.
COUNCIL ACTION:
74
CITY COUNCIL LETTER
Meeting of April 13, 2015
AGENDA SECTION: CONSENT
ORIGINATING DEPARTMENT:
CITY
NO: 7I
CITY MANAGER'S OFFICE
MANAGER'S
APPROVAL
ITEM: RESOLUTION 2015 -30
BY: KELLI BOURGEOIS
BY: 0//
NO: RJOE LABOR AGREEMENT
DATE: APRIL 8, 2015
DATE:
The labor agreement between the City and the International Union of Operating Engineers, Local No. 49, representing
public works employees, terminated on December 31, 2014. Negotiations between the City and IUOE have resulted in
a mutually acceptable labor agreement for calendar years 2015 and 2016. The proposed changes are as follows:
Wages:
2015: 2.25 % adjustment over 2014 wages, effective January 1, 2015
2016: 2.25% adjustment over 2015 wages, effective January 1, 2016
Insurance:
19.1 The EMPLOYER will contribute up to a maximum of eight hundred sixty -five ($865) per month
per (permanent and probationary full -time) employee for group health and group dental, including
dependent coverage, life and long term disability insurance for calendar years 2015.
19.2 Effective January 1, 2016 the EMPLOYER will contribute EITHER:
1) an additional thirty dollars ($30) per month per (permanent and probationary full -time)
employee towards group health insurance premiums for employees on the High Option plan;
OR
2) an additional sixty dollars ($60) per month into a city designated health savings account for all
(permanent and probationary full -time) employees enrolled in an IRS qualified high deductible
health plan.
Sick Leave:
Amend the current language to read: "Sick leave shall be granted for absence from duty because of personal
illness, injury or disability, (necessary medical, dental or chiropractic care), legal quarantine, or serious illness in
the immediate family. The immediately family is defined as the employee's child (including stepchild, biological
child, adopted child and foster child), adult child, spouse, sibling, parent, mother -in -law, father -in -law,
grandchild, grandparent, or stepparent."
Funeral Leave:
Amend the current language to read: "An employee may be entitled to a maximum of five (5) days leave with
pay, at the sole discretion of the City Manager for death of a family member defined as: the employee's spouse,
mother, mother -in -law, father, father -in -law, children, stepchildren, siblings, siblings -in -law, stepsiblings,
grandparents, grandparents -in -law, stepgrandparents, grandchildren, or stepgrandchildren. Such leave will not be
deducted against any accrued vacation or sick leave."
Attached please find Resolution 2015 -30 which would adopt and establish the changes as negotiated for calendar
years 2015 and 2016. Also attached please find a copy of the new contract language incorporating said changes.
75
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to
the public.
RECOMMENDED MOTION: Move to adopt Resolution 2015 -30, regarding the Labor Agreement between the
City of Columbia Heights and International Union of Operating Engineers, Local No. 49, effective January 1, 2015 -
December 31, 2016.
COUNCIL ACTION:
76
RESOLUTION 2015 -30
A RESOLUTION APPROVING A COLLECTIVE BARGAINING AGREEMENT
BETWEEN THE CITY OF COLUMBIA HEIGHTS AND THE INTERNATIONAL
UNION OF OPERATING ENGINEERS, LOCAL NO. 49
WHEREAS, negotiations have proceeded between the International Union of Operating
Engineers (IUOE), Local No. 49, representing employees of the Public Works Department and,
and members of the City's negotiation team; and
WHEREAS, said negotiations have resulted in a mutually acceptable collective bargaining
agreement for calendar years 2015 and 2016; and
WHEREAS, changes to the current agreement are hereby attached as Exhibit A, and a copy of
said collective bargaining agreement is available for inspection at the Office of the City Manager
and is made a part hereof by reference.
NOW THEREFORE, BE IT RESOLVED that the collective bargaining agreement as
negotiated, be and is hereby established as the salary and fringe benefit program for calendar
years 2015 and 2016 for IUOE bargaining unit employees of the City; and
BE IT FURTHER RESOLVED that the Mayor and City Manager are hereby authorized to
execute this collective bargaining agreement.
Passed this 13th day of April, 2015.
CITY OF COLUMBIA HEIGHTS
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Katie Bruno
Council Secretary, City Clerk
77
CITY OF COLUMBIA HEIGHTS
Mayor
Gary L. Peterson
Councilmembers
Robert A. Williams
59040 1h Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692
Brice Na,rrocki
Visit our website at. www.ci. Columbia - lreiehts.mn us
Donna Schmitt
John Mur_yn, Jr.
City Manager
Walter R. Fehst
2015/16 IUOE — LOCAL NO. 49
CITY OF COLUMBIA HEIGHTS' FORMAL OFFER FOR CONSIDERATION
3/27/2015
1. Article XXII — Sick Leave
22.3 Amend the current contract language as follows:
"Sick leave shall be granted for absence from duty because of personal illness, injury or disability,
(necessary medical, dental or chiropractic care), legal quarantine, or serious illness in the immediate
family. The immediately family is defined as the employee's child (including stepchild, biological
child, adopted child and foster child), adult child, spouse, sibling, parent, mother -in -law, father -in-
law, grandchild, grandparent, or stepparent."
2. Article XXIII — Funeral Leave
Amend the current contract language as follows:
"An employee may be entitled to a maximum of five (5) days leave with pay, at the sole discretion of
the City Manager for death of a family member defined as: the emplovee's spouse, mother, mother-
in -law, father, father -in -law, children, stepchildren, siblings, siblings -in -law, stepsiblings
grandparents, grandparents -in -law, stepgrandparents, grandchildren, or steograndchildren. Such
leave will not be deducted against any accrued vacation or sick leave."
3. Article XIX — Insurance
19.1 The EMPLOYER will contribute up to a maximum of eight hundred sixty -five ($865) per
month per (permanent and probationary full -time) employee for group health and group dental,
including dependent coverage, life and long term disability insurance for calendar years 2015.
19.2 Effective January 1, 2016 the EMPLOYER will contribute EITHER:
1) an additional thirty dollars ($30) per month per (permanent and probationary full -time)
employee towards group health insurance premiums for employees on the High Option
Ip an;
OR
2) an additional sixty dollars ($60) per month into a city designated health savings account
for all (permanent and probationary full -time) employees enrolled in an IRS qualified high
deductible health plan.
4. Wages
APPENDIX A
Increase all wage classifications by 2.25% in 2015.
Increase all wage classifications by 2.25% in 2016.
78
CITY COUNCIL LETTER
Meeting of. April 13. 2015
AGENDA SECTION: Consent
ORIGINATING DEPT:
CITY MANAGER
NO: 71
License Department
APPROVAL
ITEM: License Agenda
BY: Shelley Hanson
DATE:
NO:
DATE: April 8, 2015
BY�'l
BACKGROUND /ANALYSIS
Attached is the business license agenda for the April 13, 2015 Council meeting. This agenda consists of
applications for 2015 Contractor Licenses and 2 Ice Cream Truck licenses.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for April 13, 2015 as presented.
COUNCIL ACTION:
79
TO CITY COUNCIL April 13, 2015
*Signed Waiver Form Accompanied Application
CONTRACTOR'S LICENSES -2015
BLDG *31) Htg
206 Jefferson Ave, Watertown
Semlak Plumbing
1406 Sophia Ave, Maplewood
*Delson Plumbing
1308 42 %2 Ave, Col. Hts
*Freedom Htg & AC
724A Harding St, Mpls
Prairie Plumbing
3134 Colorado Ave S, Mpls
M & S Plumbing
2505 223rd Ln NW, Cedar
*Elk River Htg & AC
19567 Twin Lks Rd, Elk River
*Northern Htg
9431 Alpine Dr, Ramsey
*Mickman Bros
*Arbor Barber
*Living Water Tree
*Nafie Ice Cream
*Maher Ice Cream
14630 Highway 65, Ham Lake
23868 167th St NW, Big Lake
2605 136th Ave, Andover
1000 Lynde Dr, Fridley
7580 Greenfield Ave, Mounds View
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$50
$50
80
CITY COUNCIL LETTER
MFFTWCT OF• APRTT. 11 ?011;
AGENDA SECTION: CONSENT
ORIGINATING DEPT:
CITY MANAGER
NO: 7K
FINANCE
APPROVAL
ITEM: APPROVE PURCHASE
BY: JOSEPH KLOIBER
BY:
AGREEMENT FOR ENERGY
MANAGEMENT SYSTEM AT TOP VALU I
DATE: APRIL 10, 2015
AND II, IN THE AMOUNT OF $34,852
Background
The facilities maintenance supervisor has identified significant energy savings that are available
at the Top Valu I and II liquor stores, if certain equipment upgrades were implemented. These
two stores currently spend a combined total of approximately $70,000 per year for electricity and
natural gas.
Analysis
An independent study by Xcel Energy, and analysis by the proposed equipment vendor,
GreenWize Energy Solutions, both indicate that the recommended upgrades would likely reduce
annual energy costs by approximately $30,000 per year. Most of this savings would come from
improvements to the refrigeration systems at these stores. For example, the thermostats that
currently control the refrigeration systems are not programmable. The amount of actual savings
will, of course, vary from year -to -year depending on fluctuations in weather, customer counts,
and timing of equipment repair.
In addition to improving the energy efficiency of the stores' refrigeration and HVAC systems,
the recommended upgrades provide the added benefit of web -based remote control and
monitoring. This is similar to the current capability at the public safety building, and the
upcoming capability at the new library. The facilities maintenance supervisor can check or
change the operation of the systems at these buildings from his office computer, or from
anywhere he can access the internet.
The upfront cost of the recommended improvements is $34,852. After the improvements are
installed, Xcel Energy will provide rebates to the City of approximately $17,000; which is nearly
half the cost of the system. The payback period for these improvements, after rebates, is just
under seven months. This means that amounts budgeted for 2015 electricity and gas could
instead be spent to obtain these permanent improvements without increasing the 2015 budget.
The attached information from Xcel and GreenWize provides a significant amount of detail on
the recommended upgrades. Note however, that certain items included in the Xcel study report
are not included in the vendor proposal because city staff judges that the payback period for
those items, such as certain lighting upgrades, is too long to be worth the cost of upgrading at
this time.
Lastly, city staff obtained an alternate vendor quote from our established vendor for Delta
Controls, the similar system used at the public safety building. That alternate quote was almost
three times the cost of the GreenWize proposal, apparently due to the specialized nature of
sourcing components for refrigeration systems as opposed to general HVAC components.
81
City of Columbia Heights
April 13, 2015, City Council Meeting
Page Two: Energy Management System at Top Valu I and II
Recommendation
Staff recommends the City Council adopt the following motion:
RECOMMENDED MOTION: Move to authorize the city manager to enter into a purchase
agreement with GreenWize Energy Solutions, for an energy management system at Top Valu I
and II, in the amount of $34,852.
JK
CouncilLetter_ 041315_ Energyhnprovements_TopValul &2.docx
Attachments
COUNCIL ACTION:
82
V�(
Eaerg �� j
& A )G�
solo Lions
Energy Management Solution Proposal
Prepared For:
Top Valu Liquor
2105 37th Ave NE, Columbia Heights, Minnesota, 55421
Savings of $31441 per year
Payback after utility rebate is only 6.8 months.
GreenWize Energy Solutions
2097 Barton Ave NW Buffalo, MN 55313.
Call: 877 - 682 -1301
1/4/2015
84
et
r.,.�tsr ---Jut:--
Project Proposal
>ROJECT REF: 131018 DATE: 7/31/2.014
)ESCRIPTION: Liquor Store Energy Controls System
XIENT: Top Valu Liquor
:ONTACT: Eric Hanson TEL: 763- 706 -3725
ADDRESS: 2105 37th Ave NE, Columbia Heights, Minnesota, 55421
SUMMARY FOR 2 STORES AS BROKEN OUT BELOW
SYSTEM COST
EQUIPMENT PRICE (INCL SHIPPING): $ 27,251.93
LABOR $ 7,600.00
TOTAL SYSTEM PRICE $ 34,851.93
SAVINGS ANALYSIS & PAYBACK CALCULATION
$ 31,440.73
SYSTEM PRICE
$ 34,851.93
ESTIMATED REBATE
Liquor Store Typical Consumption
PAYBACK MTHS BEFORE REBATE
13.30
PAYBACK MTHS INCL. REBATE
6.82
Water healing
Annual Savings
$ Savings
kWh Savings
2% oflica eppwl
bvntilatian 1%
HVAC Savin g s
$
2,223.13
7,410.42
C ,.,g 3% cmpt ra
Refrigeration Savings
$
29,217.60
329,991.50
4 19;
%
Lighting Savings
$
-
_
5%
Other Load Savings
$
Cwi"g
T l i
ota Savings g _
$
31,440.73
337,401.92
$aca heating
II%
Loting —
18,
Annual Electrical Cost $ 58,153.00
$ Cost Per kWh $ 0.09
SYSTEM SAVINGS
$ 31,440.73
SYSTEM PRICE
$ 34,851.93
ESTIMATED REBATE
$ 16,973.00
PAYBACK MTHS BEFORE REBATE
13.30
PAYBACK MTHS INCL. REBATE
6.82
85
Page 1
System Sheet #1: Store #1
$
$ 1,285.06
18,358.00
$
Refrigeration Savings
SYSTEM COST
$ 14,638.86
165,335.18
PAYBACK MTHS BEFORE REBATE
Lighting Savings
13.54
QUANTITY PRODUCT
CODE
DESCRIPTION
Other Load Savings
UNIT COST
TOTAL
-
Tntal Savinvc
S 1 S Q74 Q7
1 A4 f,Q4 '1 R
1 SYSTEM GATEWAY
7 AIRCONTROL
1 COOLCONTROL WI
10 WI RELAY
2 COOLCONTROLASH
9 WI RELAY 24VDC
48 EC FAN MOTOR 1 /15HP
CWG1000
AC1000
RC1001
R0511 -120A
RC1003
R0511 -120A
ECM1 /15 11SV
CONNECT GATEWAY $
THERMOSTAT TYPE HVAC CONTROLLER $
WALK -IN COOLER CONTROL $
SPOT RELAY FOR WI $
ANTISWEAT CONTROL MODULE $
SPDT RELAY FOR ASH $
EC MOTOR 1/15 HP 115V $
792.00
490.00
928.50
41.67
928.50
41.67
131.60
$ 792.00
$ 3,430.00
$ 928.50
$ 416.67
$ 1,857.00
$ 375.00
$ 6,316.80
QUANTITY PRODUCT
CODE
EQUIPMENT PRICE: $
UNIT COST
14,115.97
11 LABOR
INSTALLATION LABOR
$
3,850.00
$ 3,850.00
CWG1000
CONNECT GATEWAY
$ 792.00
LABOR PRICE: $
5 AIRCONTROL
3,850.00
THERMOSTAT TYPE HVAC CONTROLLER
$ 490.00
$ 2,450.00
TOTAL SYSTEM PRICE $
RC1001
17,965.97
SAVINGS ANALYSIS & PAYBACK CALCULATION
Liquor Store Typical Consumption
ih'alrr hvalir^
2q, U:.::e,:Nipmnm
Yerdation
C.4iog 3%
49 195
arrr
sa
Cooling
5%
Spauih�ling - Refrlgeraticm
is 479
HVAC Savings
$
$ 1,285.06
18,358.00
$
Refrigeration Savings
REBATE
$ 14,638.86
165,335.18
PAYBACK MTHS BEFORE REBATE
Lighting Savings
13.54
$
6.75
Other Load Savings
$ 0.09
$
-
Tntal Savinvc
S 1 S Q74 Q7
1 A4 f,Q4 '1 R
_
SYSTEM SAVINGS
$
15,923.92
SYSTEM PRICE
$
17,965.97
REBATE
$
9,004.00
PAYBACK MTHS BEFORE REBATE
Annual Electrical Cost
13.54
PAYBACK MTHS INCL. REBATE
6.75
Lighting i
1814
$ 15,516.81
SYSTEM PRICE
$ 16,885.97
REBATE
$ 7,969.00
PAYBACK MTHS BEFORE REBATE
13.06
PAYBACK MTHS INCL. REBATE
6.90
Annual Electrical Cost
$ Cost Per kWh
$ 0.09
System Sheet #2: Store #2
SYSTEM COST
QUANTITY PRODUCT
CODE
DESCRIPTION
UNIT COST
TOTAL
1 SYSTEM GATEWAY
CWG1000
CONNECT GATEWAY
$ 792.00
$ 792.00
5 AIRCONTROL
AC1000
THERMOSTAT TYPE HVAC CONTROLLER
$ 490.00
$ 2,450.00
1 COOLCONTROL WI
RC1001
WALK -IN COOLER CONTROL
$ 928.50
$ 928.50
10 WI RELAY
R0511 -120A
SPDT RELAY FOR WI
$ 41.67
$ 416.67
2 COOLCONTROL ASH
RC1003
ANTISWEAT CONTROL MODULE
$ 928.50
$ 1,857.00
9 WI RELAY 24VDC
R0511 -120A
SPDT RELAY FOR ASH
$ 41.67
$ 375.00
48 EC FAN MOTOR 1/15HP
ECM1 /15 115V
EC MOTOR 1/15 HP 115V
$ 131.60
$ 6,316.80
EQUIPMENT PRICE:
$
13,135.97
1 LABOR
INSTALLATION LABOR
$ 3,750.00
$ 3,750.00
LABOR PRICE: $
3,750.00
TOTAL SYSTEM PRICE
$
16,885.97
SAVINGS ANALYSIS & PAYBACK CALCULATION
Liquor Store Typical Consumption
YJatarneatirg Annual Savings $ Savings kWh Savings
2a6 Office �.quiFrta,it
1% HVAC Savings $ 938.07 11,297.76
Cooking' "` computer,
-- ix Refrigeration Savings $ 14,578.75 164,656.31
�* Lighting Savings $
5 `sx Other Load Savings $ -
Total Savings $ 15,516.81 175,954.07
Spacehaaiinf
14%
%frigeratKn
47%
liphigg
Iannual ueun�m a.w� a
$ Cost Per kWh $ 0.09
SYSTEM SAVINGS
$ 15,516.81
SYSTEM PRICE
$ 16,885.97
REBATE
$ 7,969.00
PAYBACK MTHS BEFORE REBATE
13.06
PAYBACK MTHS INCL. REBATE
6.90
86
Page 2
e-I
r<net -511 it
A)iZQ! .
solutions
Purchase Agreement
This Agreement is made between Greenwize Energy Solutions, whose principal offices are
located at 2097 Barton Ave., NW Buffalo, MN 55313 (hereinafter called "seller ") and
Top Valu Liquor (hereinafter called "buyer "),
whose business address is: 2105 37th Ave NE, Columbia Heights, Minnesota, 55421
Buyer agrees to purchase from seller the following products at the price noted:
#
Qty
Description
Unit Price
Total
1
1
System as described in appended System Sheet #1
$17,965.97
$17,965.97
2
1
System as described in appended System Sheet #2
$16,885.97
$16,885.97
3
4
5
6
7
8 1
2 lAdvanced
Web Service Subscription Agreement (3 Years)
$478.80
$957.60
Ship -To Address: Sub -Total - $35,809.53
Sales Tax -
Shipping -
Total Cost - $35,809.53
Attn: Eric Hanson Tel: 763 - 706 -3725
Cash FiCheck Credit /Debit Card
Payment included with this Agreement:
Cash:
Check: Number:
Credit /Debit Card: Card Type (VISA / Master Card / Discover):
Card Num:
Name on Card:
Card Billing Address:
P.O.- #
Bank:
Code:
Exp Date:
Invoice
Web Service Subscription Agreement is a monthly payment of $19.95 per location connected. The subscription agreement allows the
user to access installed systems via an online user interface and to generate reports and establish alarm settings. If paid in advance at
the time of purchase Greenwize provide 36 months of web - services for the price of 24 months. If the user decides not to choose the
advanced payment option Credit Card details must be provided during the account set -up process.
Cost of installation of the equipment shall be the responsibility of the Buyer, and Buyer agrees that such installation shall be
performed by qualified persons, such as a refrigeration service company, skilled refrigeration maintenance employee of Buyer or a
qualified electrician. Seller provides detailed installation instructions with each unit sold and is available for additional technical
support upon Buyer's request.
Installation Prices provided on System Sheets are only to be used as a guideline and seller takes no responsibility in the event that a
higher cost of installation is incurred.
Buyer:
Signature:
Print Name:
Date:
Seller-
Signature:
Print Name: Bruce Malwitz
Date: 1/5/2015
87
XcelEnergy-Qm
CUSTOMER SUMMARY PAGE
ASHRAE Level 1
Customer Information
Primary
Electric Service: Xcel Energy
Gas Service: CenterPoint Energy
Gas Account #
Customer Name:
Top Valu Liquor
Premise #:
Property Name:
Top Valu Liquor
Electric
Next Steps
Account #: 8335213
Study Approval
Premise #: 304096348
Service Address:
4950 Central Avenue North,
be started within 12 months of this date to earn the 30% rebate
bonus for implementing measures identified in this study.
Columbia Heights, MN 55421
Additional
Gas Account #
Premise #:
Mailing Address:
4950 Central Avenue North,
Columbia Heights, MN 55421
Electric
Account #
Premise #:
Contact Person:
Larry Scott
Decision Maker: Larry Scott
Phone:
763- 706 -3852
Phone: 763 - 706 -3852
Contact Information
Xcel Energy Rep:
Jennifer Abbott
Energy Auditor: Curt Hanson
Phone:
651 - 229 -2443
Company: Franklin Energy Services
Email:
jennifer.m.abbott@xcelenergy
Phone: 612 - 284 -3663 ext. 2103
.com
Email: chanson @franklinenerQV.com
Building and Usage Information
Building Type: Retail
Electric Rate Code: General Service
Square Footage: 18,000
Gas Rate Code: N/A
Electric Service: Xcel Energy
Gas Service: CenterPoint Energy
Type of
Assessment: ASHRAE Level 1
Customer Usage: <5 GWh
Date of Site Visit: July 30th, 2014
Peak Demand: 73 kW
Next Steps
Study Approval
Date: August 20th, 2014
Study approval date is the custom preapproval date. Purchases made after this date may qualify for a rebate. Projects must
be started within 12 months of this date to earn the 30% rebate
bonus for implementing measures identified in this study.
Candidate for other study programs: If so, which ones:
88
Table of Contents
I. Disclaimer
II. Executive Summary
III. Building and Energy Profile
a. Total Energy Cost
b. Building Profile
c. Energy Profile
IV. Energy Usage Chart
V. Energy End Use Profile
a. Electric
b. Natural Gas
VI. Energy Star Benchmarking Results
a. Determining a Course of Action
VII. Energy Conservation Opportunities
VIII. Energy Conservation Opportunities Turn Key Bonus Incentive
IX. Conservation Opportunity Analysis
X. Opportunities for Future Investigation
XI. For More Information
a. Glossary
XII. Annual Electric and Natural Gas Consumption
2 89
DISCLAIMER OF WARRANTIES AND LIMITATION OF LIABILITY
The suggestions in this Energy Assessment ( "Assessment ") are provided as a service to Xcel Energy
customers and are based on a visual analysis of conditions observed at the time of the survey, information
provided by the customer and from Xcel Energy, and costs based on the energy assessor's experience on
similar projects. The performance guidelines provided in the Assessment are for informational purposes
only and are not to be construed as a design document. Xcel Energy will not benefit in any way from a
customer's decision to select a particular contractor or vendor to supply or install the products and
measures suggested by the energy assessor.
Xcel Energy and the energy assessor do not guarantee that any specific level of energy or costs savings will
result from implementing any energy conservation measures described in this Assessment. Xcel Energy
and the energy assessor shall not, under any circumstances, be liable to the customer in the event that
potential energy savings are not achieved.
Xcel Energy advises that customers check with their Xcel Energy Account Manager to determine the
estimated value of their rebate (if any) and to verify that the equipment qualifies for Xcel Energy programs
prior to implementation of any conservation measure. Some measures identified in this report may qualify
for an Xcel Energy Custom Efficiency rebate. Custom Efficiency projects require pre - approval prior to
purchase and installation. The customer is responsible for submitting project information to their Xcel
Energy Account Manager to obtain pre - approval for Custom Efficiency projects and to determine the
eligible custom rebate amount.
XCEL ENERGY IS PROVIDING THIS INFORMATION AS A SERVICE TO YOU, OUR CUSTOMER. THE
INFORMATION AND SUGGESTIONS IN THIS ASSESSMENT ARE PROVIDED ON AN "AS IS" BASIS ONLY, AND
XCEL ENERGY MAKES NO REPRESENTATIONS OR WARRANTIES OF ANY KIND WITH RESPECT TO THIS
ASSESSMENT. XCEL ENERGY DISCLAIMS ALL SUCH REPRESENTATIONS AND WARRANTIES, INCLUDING
BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
Neither Xcel Energy nor any of its directors, employees or other representatives will be liable for damages
arising out of or in connection with the use of this Assessment, and you, the customer, knowingly and
voluntarily release Xcel Energy from any such liability in connection with this Assessment. This is a
comprehensive limitation of liability that applies to all damages of any kind, including (without limitation)
compensatory, direct, indirect, or consequential damages, loss of data, income or profit, loss or of damage to
property and claims of third parties.
3 90
Executive Summary
Top Valu Liquor requested that Xcel Energy perform an energy assessment to identify energy- related
opportunities that show potential for improvement and investment options. This is the first step toward
developing a long -term energy plan for Top Valu Liquor . Franklin Energy Services visited the customer's
business site on July 30th, 2014 and met with Larry Scott. This energy assessment recommends strategic
opportunities including those eligible for rate discounts, areas for energy- related process improvements in
addition to key energy conservation opportunities.
Top Valu Liquor has already implemented a number of energy savings measures, such as:
LED case lighting, recently installed
Utilization of lighting controls
Programmable thermostats controlling rooftop units
The following energy savings opportunities are the measures you may want to consider first, based on the
recent walk- through of your facility. Corresponding savings values can be found in the following Energy
Conservation Opportunities table.
Replace (48) evaporator fan motors with electronically commutated motors
Install anti -sweat heater controls on (37) doors
Replace (82) store floor fluorescent fixtures with 2'x2' LED troffers
Key strategic opportunities include:
Verify program on rooftop unit thermostats
Replace rooftop units /refrigeration condensing units with high - efficiency equipment
Investigate outside air damper position setpoints and utilized demand control ventalation
Additional opportunities to consider can be found later in the report.
4 91
Building and Energy Profile
$43,000
$42,000
$41,000
$40,000
$39,000
$38,000
$37,000
$36,000
$35,000
$34,000
$33,000
$32,000
2007
78
2
Electric
Gas
Total Energy Cost (Electric and Gas)
■Total Energy C
• Proposed Ene
Percent $ Savings: 14%
5 92
Building Profile
Type of Building:
Retail
Year Built:
Weekly Operating
Floor Area (s.f.):
18,000
Hours:
Workers:
3
Number of PCs:
Percent of Space
Heated:
100%
Type of Heating:
Percent of Space
Cooled:
100%
Type of Cooling:
$43,000
$42,000
$41,000
$40,000
$39,000
$38,000
$37,000
$36,000
$35,000
$34,000
$33,000
$32,000
2007
78
2
Electric
Gas
Total Energy Cost (Electric and Gas)
■Total Energy C
• Proposed Ene
Percent $ Savings: 14%
5 92
Energy Use Profile
The following chart identifiesyour electric and natural gas use.
Total Annual Energy Expense
■ Electric i Natural Gas
Energy Usage Chart
40,000 — 2,500 FL � 35,000
.F 2,000
30,000
3 E
25,000 1,500 r
20,000
Y 15,000 1,000 --4— kWh Values
LA
w 10,000 m —m —Therm Values
500
5,000
0 0
Q, O�� QP (SP Z) Otis Q) QN� CJN 6N ON (3N
\ti \ti \ti \tiro \ti \tiy� \ti \ti�� \ti \ti \� \ti \ti \ti 3 \ti \ti \ti \ti h \ti \ti I\ti \ti \ \'Y
93
Energy End Use Profile
Electric
s% 1i_ 1%
Natural Gas
• Lighting
• Refrigeration
• Other
• Ventilation
• Heating
• Cooling
• Office Use
• Cooking
Computer
• Water Heating
■ Water Heating
■Space Heating
94
Energy Star Benchmarking Results
Full Energy Star Report is attached
Metric
Baseline (December
2012)
Current (June
2014)
Median
Property*
ENERGY STAR score (1 -100)
69
31
50
Source EUI (kBtu /ft2)
145.9
265.6
210.7
Site EUI (kBtu /ft2)
70.4
121.8
96.6
Source Energy Use (kBtu)
2,625,422
4,781,134
3,792,600
Site Energy Use (kBtu)
1,268,088
2,192,075
1,738,800
Establish an energy performance baseline for all facilities in the company's portfolio, then set
performance goals and create an action plan. The guide below can help determine the
appropriate next steps. Regular energy performance assessments,
as part of a strategic energy management plan, ■ MAINTAIN
enables the company to monitor the
improvement of its facilities. ADJUST These top performing
f Hifi ff r
■ INVEST
Facilities in this range offer the greatest
opportunity for financial and environmental
improvement. Investing in new equipment
and enhancing operational practices may
have the greatest impact on your bottom
line.
1 50
Facilities in this range
may reap significant
savings from
concentration on simple,
low -cost measures, such
as improved operations
and maintenance
practices. Equipment
upgrades could yield
additional savings.
75
Energy Performance Rating
ac es a e
examples of best
practices as well as
opportunities to gain
recognition.
Continue to improve
and maintain superior
performance by
focusing on
operations and
maintenance.
100
95
Energy Conservation Opportunities
Please refer to the Conservation Opportunity Analysis section following this table for a detailed description.
' Estimated capital cost includes estimated equipment and labor costs unless otherwise noted. Capital Cost is defined as the total equipment and
labor cost for the project. Incremental Cost refers to the additional cost associated with the increased capital cost for replacing standard equipment
with higher efficiency equipment.
2 Simple Payback includes incentive unless estimated value is not given.
3 Items marked with an asterisk are custom efficiency projects and may require pre - approval to qualify for an Xcel Energy rebate. Please check
with your Xcel Energy representative before purchasing /implementing measure.
4 Xcel Energy rebates typically cannot exceed 60% of the project cost (including equipment and labor).
4.1
Estimated
Estimated
Estimated
Estimated
Estimated
Demand
Energy
Thermal
Annual Cost
Estimated
Simple
Xcel Energy
Energy Conservation
Savings
Savings
Savings
Savings
Capital Cost
Payback
Incentives
Opportunity
(kW /yr)
(kWh /yr)
(Therm /yr)
($)
($)t
(Years)2
($)3'4
Rebate Type
Payback less than 2 years (capital
cost opportunities)
Install Anti -Sweat Heater
1
Controls on (37) Doors
0.0
24,195
0
$2,420
$4,800
1.1
$2,220
Prescriptive - Cooling
Payback 2 - 10+ years (capital
cost opportunities)
Install Evaporator Fan
2 Motor Controls to Control
0.9
7,015
0
$664
$2,000
2.5
$346
Custom - Cooling
(48) Motors
Replace (48) Evaporator
Fan Motors with
3
Electronically
1.7
14,570
0
$1,379
$7,584
5.0
$665
Custom - Cooling
Commutated Motors
Retrofit (11)
4 Architectural Wall Light
0.0
3,799
0
$242
$3,300
12.2
$347
Custom - Lighting
Fixtures with LED lamps
Replace (82) Store Floor
5 Fluorescent Fixtures with
3.2
12,951
0
$1,226
$19,040
14.5
$1,275
Custom - Lighting
2'x2' LED Troffers
Total
5.7
62,530
0
$5,930
$36,724
5.4
$4,854
' Estimated capital cost includes estimated equipment and labor costs unless otherwise noted. Capital Cost is defined as the total equipment and
labor cost for the project. Incremental Cost refers to the additional cost associated with the increased capital cost for replacing standard equipment
with higher efficiency equipment.
2 Simple Payback includes incentive unless estimated value is not given.
3 Items marked with an asterisk are custom efficiency projects and may require pre - approval to qualify for an Xcel Energy rebate. Please check
with your Xcel Energy representative before purchasing /implementing measure.
4 Xcel Energy rebates typically cannot exceed 60% of the project cost (including equipment and labor).
4.1
Energy Conservation Opportunities Turn Key Bonus Incentive
Please refer to the Conservation Opportunity Analysis section following this table for a detailed description.
1 Items marked with an asterisk are custom efficiency projects and may require pre - approval to qualify for an Xcel Energy rebate. Please
check with your Xcel Energy representative before purchasing /implementing measure.
2 Xcel Energy rebates typically cannot exceed 60% of the project cost (including equipment and labor).
3 The Turn Key Incentive Bonus is 30x/0 of the applicable Xcel Energy Incentive for a given opportunity.
4 To earn the 30% Turn Key Services bonus, you must implement the measure within 12 months of the study approval date found on page 1.
5The max rebate with Turn Key bonus is 75x/0 of the project cost for prescriptive projects, or 75% of the incremental cost for custom
efficiency measures.
6 Simple Payback includes only Xcel Energy incentive.
7 Simple Payback includes Xcel Energy incentive with the additional 30% Turn Key services bonus.
10 97
Estimated Xcel
Turn Key Services
Total Incentive
Simple
Simple Payback with Turn Key
Energy Conservation
Energy Incentives
Incentive Bonus
with Bonus
Payback
Services Incentive Bonus
Opportunity
($)1,z
($)3,4
($)5
(Years)6
($)7
Payback less than 2 years (capital
cost opportunities)
1 Install Anti -Sweat Heater
$2,220
$666
$2,886
1.1
0.8
Controls on (37) Doors
Payback 2 - 10+ years (capital cost
opportunities)
Install Evaporator Fan
2 Motor Controls to Control
$346
$104
$450
2.5
2.3
(48) Motors
Replace (48) Evaporator
3 Fan Motors with
$665
$200
$865
5.0
4.9
Electronically Commutated
M otors
Retrofit (11) Architectural
4 Wall Light Fixtures with
$347
$104
$451
12.2
11.7
LED lamps
Replace (82) Store Floor
5 Fluorescent Fixtures with
$1,275
$383
$1,658
14.5
14.2
2'x2' LED Troffers
Total
$4,854
$1,456
$6,310
5.4
5.1
1 Items marked with an asterisk are custom efficiency projects and may require pre - approval to qualify for an Xcel Energy rebate. Please
check with your Xcel Energy representative before purchasing /implementing measure.
2 Xcel Energy rebates typically cannot exceed 60% of the project cost (including equipment and labor).
3 The Turn Key Incentive Bonus is 30x/0 of the applicable Xcel Energy Incentive for a given opportunity.
4 To earn the 30% Turn Key Services bonus, you must implement the measure within 12 months of the study approval date found on page 1.
5The max rebate with Turn Key bonus is 75x/0 of the project cost for prescriptive projects, or 75% of the incremental cost for custom
efficiency measures.
6 Simple Payback includes only Xcel Energy incentive.
7 Simple Payback includes Xcel Energy incentive with the additional 30% Turn Key services bonus.
10 97
Energy Conservation Opportunity Analysis
Opportunity 1: Install Anti -Sweat Heater Controls on (3 7) Doors
Doors for display case coolers and freezers contain electric heaters, known as Anti -Sweat Heaters. The heaters are
installed to prevent condensation on the display case. These heaters typically operate 24 hrs /day, 7 days per week.
However, anti -sweat heaters are really only needed when the dew point temperature increases above the exterior
temperature of the door. Anti -sweat heater controls can be installed to turn the heaters off when the dew point
temperature is below the threshold temperature for condensation. Installation of controls can result in significant
savings due to a reduction in electric resistance heating, and a reduction in display case cooling. Anti -sweat Heater
controls cost approximately $85 each. One control can be used to control several heaters on similar coolers.
Opportunity 2: Install Evaporator Fan Motor Controls to Control (48) Motors
To take full advantage of the new Electrocially Commutated Motors (ECM's) that we recommend in this report, it is
recommended to also add EC Motor controls. These controls control the fan speed when refridgerant is not flowing
through the evaporator coil. This allows for greater energy savings as the ECM driven fans use a fraction of the energy
when operating at a lower speed.
Opportunity 3: Replace (48) Evaporator Fan Motors with Electronically Commutated Motors
Standard fan motors commonly used in refrigeration equipment are major energy wasters. They run inefficiently and
generate excess heat, causing the refrigeration system to work harder and use more energy. An Electrically Commutated
Motor (ECM) is a DC motor designed for evaporators in walk in coolers and freezers. The DC motor runs up to 40% more
efficiently than a shaded pole motor and generates less heat resulting in refrigeration savings. Overall, ECMs typically
save up to 65% more than your current system. ECMs do however, cost about twice as much as a regular shaded pole
Motor, but often require less maintenance and replacement. Often larger electrical consumers are on a demand based
rate so the ECM's save on both the consumption and demand charges. Given the relatively new age of the evaporator
units in the walk -in cooler, it is likely that the existing evaporator fan motors are Partially Split Commutated motors,
which should qualify for a custom rebate from Xcel Energy to incentivize the replacement to an Electronically
Commutated Motors.
Opportunity 4: Retrofit (11) Architectural Wall Light Fixtures with LED lamps
LED fixtures are a better alternative to the HID fixtures currently used at your facility. Equivalent light output LED
models have become a viable option for exterior lighting. Compared to HID fixtures; LEDs require about 1/4 the power,
last up to 5 times longer, and maintain lighting levels over the life of the fixture. Upgrading HID fixtures to LED fixtures
requires either retrofitting equipment or purchasing an entirely new fixture. While this will lead to a much greater initial
capital investment, the power savings are much more substantial than the more modest pulse start metal halide upgrade.
Xcel Energy offers a $100 rebate for every LED upgrade from HID wallpack. In addition, Xcel Energy may offer a custom
rebate for other exterior retrofits. Please speak to your account manager or representative to see if this project qualifies.
Opportunity 5: Replace (82) Store Floor Fluorescent Fixtures with 2'x2' LED Troffers
During the onsite energy assessment it was noted that there is interest in investigating the energy savings from replacing
the existing CFL can lights and florescent fixtures throughout the facility with 2'x2' LED troffers. Besides the energy
savings, there would also be repair and maintenance savings/ benefits, as LED's have a long lifecycle and are known to
be greatly reliable.
98
Opportunities for Future Investigation
Roof Top Units/ Refrigeration Condensing Units
Vast improvements in this type of equipment have been made, especially on the cooling side, in the past 15 years. If
maintenance is required on any of these units, you may want to consider replacement. When looking at buying new
equipment, be sure to compare the cost difference between the standard equipment and the high efficiency equipment. In
most cases, the high efficiency equipment is a good financial investment.
Install an Instantaneous Water Heater
Very little hot water is used in the facility. Consider replacing /supplementing the hot water heater with an instantaneous
heating unit located beneath the sinks in the restroom areas. This has the additional advantage of saving water because not
as much water is run waiting for it to get hot.
Occupancy Sensors
You may want to install Occupancy Sensors to automatically turn lights off in areas such as restrooms, storage rooms, or
other rooms where lights could get left on. Occupancy sensors limit the amount of time the lights in each room are left on
while unoccupied. Sensors can be purchased fairly inexpensively, for roughly $20 -$100 each depending on type and style.
The savings for installing these sensors varies greatly depending on the quantity of fixtures controlled as well as the
amount of human traffic through the room. The typical payback for a break room and restroom installation is under two
years.
Set Program on Thermostat
Verify that your programmable thermostat is setting the temperature back on a regular schedule (and not constantly on
"hold "), a rule of thumb for the savings is one percent per one degree during an eight hour interval. Thus, a thermostat
which sets back from 68 to 60 degrees for eight hours every night should save approximately 8 percent of the furnace's fuel
cost. Setting back from 68 to 62 for 8 hours every night would save 6 percent and so on. Rebates are available for
programmable thermostats and can be found in the Heating and Cooling Equipment Program brochure.
Replace Fluorescent, Incandescent or Halogen Lamps with LEDs
Incandescent and halogen lamps are very inefficient. Most commonly, these lamps are used in track lighting, recessed cans,
and display lighting. Replacing incandescent and halogen lamps with LEDs will save energy and money. There are also
energy savings to be achieved through replacing florescent lamps and fixtures with LED. There may even be custom
rebates available from Xcel Energy to incentivize the replacement to LED. Check with your Xcel Energy Account
Representative to find out more.
Xcel Energy's Turn Key Services
You have successfully completed the assessment portion of the Xcel Energy's Turn Key Services. Now is the time to take
action and capture the energy savings potential detailed in this report. Turn Key Services program is a project management
offering designed to remove hurdles and assist in implementation of energy efficiency improvements that result in
sustainable energy conservation. Allen Gorell of Franklin Energy will assist in coordinating and obtaining Xcel Energy
project approval, aligning and educating installation vendors, and maximizing incentives. For any project completed within
one year, Turn Key Services may offer a 30% bonus incentive not to exceed 75% of total project cost. For more information,
please contact Allen Gorell at 612 - 284 -3663 ext. 2105 or agorell @franklinenergy.com.
99
For More Information
In addition to the energy conservation measures, we recommend in this energy assessment, Xcel Energy offers cash
rebates and a variety of payment and billing programs to better manage your cash flow. Please see
www.xcelenergy.com /rebates or call 1- 800 - 481 -4700 for details. BillWise from Xcel EnergySM programs include
payment options like:
• Auto Pay - a simple and convenient way to have monthly energy payment automatically
withdrawn from a bank account on the day it is due.
• EFT (Electronic Funds Transfer) - allows simplification of the bill paying process and improving
cash management by directly transferring money from your account to Xcel Energy.
• Pay By Phone - allows quick and secure transfer of energy payment from a bank account directly
to Xcel Energy, right over the phone, at no cost.
• Credit /Debit Cards Payments - allows payment of energy bill online or by phone using a credit or
debit card for a small fee.
The Billing options include — EDI (Electronic Data Interchange) which allows receipt of your energy bill electronically
the day after the billing cycle is complete. More information on all these programs can be obtained by discussing
eligibility requirements with your Xcel Energy representative. You also can call the Business Solution Center at 1 -800-
481 -4700 or visit us at xcelenergy.com for more information about qualifying for cash rebates, discount rates or
billing /payment options.
100
Glossary
The following definitions will help you understand the information and how it relates to your energy bills:
Actual Demand: The highest average 15 minutes of demand over a billing period.
t
i
Billed Demand: The actual demand adjusted for power factor, demand ratchet, or an abnormal metering
period.
I
BTU (British thermal unit): A unit of energy required to raise the temperature of 1 lb water by 1 °F.
Additionally, 1 cubic foot of natural gas contains 1000 BTU.
Capital Cost: The total, installed project costs. Does not include tax /shipping for Xcel's purposes.
CCF: 100 cubic feet of natural gas. For the purposes of measuring energy use, a therm and a CCF of
natural gas are equivalent. Additionally, 1 CCF contains 100.000 BTU.
Dekatherm: A dekatherm (10 therms) is a unit of energy equivalent to 1,000,000 BTU.
i
I
Incremental Cost: The capital cost difference between the low efficiency (or existing) and high efficiency
options.
Load Factor: A measure of facility operating efficiency. Load Factor is the ratio of average load in II'
kilowatt supplied during a designated period to the peak load occurring that period.
Load Factor = KWh supplied in a period
Peak kW in a period (x) hours in a period
101
Annual Electric Consumption
Previous 12 months (definition of terms can be found in the glossary
AuHUSt 2013 - luly 2014
Month
billing
Period
(Days)
Actual
Demand (kW)
Billed Demand
(kW)
Total Energy
(kWh)
Total Cost
($)
Cost/kWh
($)
Power
Factor
Aug -13
30
72.8
75
32,400
$ 3,387.22
$ 0.10
0.872
Sep -13
30
68
70
33,760
$ 3,318.38
$ 0.10
0.868
Oct -13
31
67.2
69
32,240
$ 3,130.81
$ 0.10
0.871
Nov -13
28
56.8
58
25,440
$ 2,288.87
$ 0.09
0.885
Dec -13
32
52.8
54
27,920
$ 2,388.82
$ 0.09
0.885
Jan -14
34
53.6
55
29,360
$ 2,584.48
$ 0.09
0.881
Feb -14
29
52
53
24,800
$ 2,318.24
$ 0.09
0.891
Mar -14
31
51.2
52
26,960
$ 2,483.91
$ 0.09
0.881
Apr -14
30
55.2
56
25,840
$ 2,476.72
$ 0.10
0.880
May -14
29
60
61
25,840
$ 2,420.18
$ 0.09
0.887
Jun -14
32
67.2
69
31,760
$ 2,917.37
$ 0.09
0.880
Jul -14
30
69.6
72
32,560
$ 3,299.57
$ 0.10
0.873
Total
366
348,880
$ 33,014.57
--
Avg. 1
30.50
29,073
$ 2,751.21
0.880
Blended Rate
Annual Gas Consumption
Previous 12 months (definition of terms can be found in the glossary)
Aueust 2013 - luly 2014
$ 0.09
Month
Billing
Period
(Days)
Total Energy
(therms)
Total Cost
($)
Cost/Therm($)
Degree Days (DD)
Therms /DD
Aug -13
30
33
$ 67.12
$ 2.03
Sep -13
30
43
$ 72.66
$ 1.69
Oct -13
31
112
$ 118.52
$ 1.06
Nov -13
28
587
$ 436.43
$ 0.74
Dec -03
32
1,171
$ 848.09
$ 0.72
Jan -14
34
2,295
$ 1,662.27
$ 0.72
Feb -14
29
1,980
$ 1,544.75
$ 0.78
Mar -14
31
1,899
$ 1,753.99
$ 0.92
Apr -14
30
1,077
$ 1,274.57
$ 1.18
May -14
29
596
$ 549.60
$ 0.92
Jun -14
32
151
$ 158.70
$ 1.05
Jul -14
30
121
$ 140.63
$ 1.16
Total
366
10,065
$ 8,627.33
Avg.
30.50
838.75
$ 718.94
Blended Rate
$ 0.86
102
XceiEnergysm
CUSTOMER SUMMARY PAGE
ASHRAE Level 1
Customer Information
Primary
Gas Account #
Customer Name:
Top Valu Liquor II
Premise #:
Property Name:
Top Valu Liquor 11
Electric
Account #: 8335212
Premise #: 304096347
Service Address:
2105 37th Avenue North East,
Columbia Heights, MN 55421
Additional
Gas Account #
Premise #:
Mailing Address:
2105 37th Avenue North East,
Columbia Heights, MN 55421
Electric
Account #
Premise #:
Contact Person:
Larry Scott
Decision Maker: Larry Scott
Phone:
763 - 706 -3852
Phone: 763- 706 -3852
Contact Information
Xcel Energy Rep:
Jennifer Abbott
Energy Auditor: Curt Hanson
Phone:
651 - 229 -2443
Company: Franklin Energy Services
Email:
jennifer.m.abbott@xcelenergy
Phone: 612 - 284 -3663 ext. 2103
.com
Email: chanson @franklinenerev.com
Building and Usage Information
Building Type:
Square Footage:
Electric Service:
Type of
Assessment:
Date of Site Visit:
Next Steps
Retail
8,900
Xcel Energy
ASHRAE Level 1
July 30th, 2014
Study Approval
Date: August 20th, 2014
Electric Rate Code: General Service
Gas Rate Code: N/A
Gas Service: CenterPoint Energy
Customer Usage: <5 GWh
Peak Demand: 69 kW
. Study approval date is the custom preapproval date. Purchases made after this date may qualify for a rebate. Projects must
be started within 12 months of this date to earn the 30% rebate bonus for implementing measures identified in this study.
Candidate for other study programs:
If so, which ones:
103
Table of Contents
I. Disclaimer
II. Executive Summary
III. Building and Energy Profile
a. Total Energy Cost
b. Building Profile
c. Energy Profile
IV. Energy Usage Chart
V. Energy End Use Profile
a. Electric
b. Natural Gas
VI. Energy Star Benchmarking Results
a. Determining a Course of Action
VII. Energy Conservation Opportunities
VIII. Energy Conservation Opportunities Turn Key Bonus Incentive
IX. Conservation Opportunity Analysis
X. Opportunities for Future Investigation
XI. For More Information
a. Glossary
XII. Annual Electric and Natural Gas Consumption
2 104
DISCLAIMER OF WARRANTIES AND LIMITATION OF LIABILITY
The suggestions in this Energy Assessment ( "Assessment ") are provided as a service to Xcel Energy
customers and are based on a visual analysis of conditions observed at the time of the survey, information
provided by the customer and from Xcel Energy, and costs based on the energy assessor's experience on
similar projects. The performance guidelines provided in the Assessment are for informational purposes
only and are not to be construed as a design document. Xcel Energy will not benefit in any way from a
customer's decision to select a particular contractor or vendor to supply or install the products and
measures suggested by the energy assessor.
Xcel Energy and the energy assessor do not guarantee that any specific level of energy or costs savings will
result from implementing any energy conservation measures described in this Assessment. Xcel Energy
and the energy assessor shall not, under any circumstances, be liable to the customer in the event that
potential energy savings are not achieved.
Xcel Energy advises that customers check with their Xcel Energy Account Manager to determine the
estimated value of their rebate (if any) and to verify that the equipment qualifies for Xcel Energy programs
prior to implementation of any conservation measure. Some measures identified in this report may qualify
for an Xcel Energy Custom Efficiency rebate. Custom Efficiency projects require pre - approval prior to
purchase and installation. The customer is responsible for submitting project information to their Xcel
Energy Account Manager to obtain pre - approval for Custom Efficiency projects and to determine the
eligible custom rebate amount.
XCEL ENERGY IS PROVIDING THIS INFORMATION AS A SERVICE TO YOU, OUR CUSTOMER. THE
INFORMATION AND SUGGESTIONS IN THIS ASSESSMENT ARE PROVIDED ON AN "AS IS" BASIS ONLY, AND
XCEL ENERGY MAKES NO REPRESENTATIONS OR WARRANTIES OF ANY KIND WITH RESPECT TO THIS
ASSESSMENT. XCEL ENERGY DISCLAIMS ALL SUCH REPRESENTATIONS AND WARRANTIES, INCLUDING
BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
Neither Xcel Energy nor any of its directors, employees or other representatives will be liable for damages
arising out of or in connection with the use of this Assessment, and you, the customer, knowingly and
voluntarily release Xcel Energy from any such liability in connection with this Assessment. This is a
comprehensive limitation of liability that applies to all damages of any kind, including (without limitation)
compensatory, direct, indirect, or consequential damages, loss of data, income or profit, loss or of damage to
property and claims of third parties.
3 105
Executive Summary
Top Valu Liquor II requested that Xcel Energy perform an energy assessment to identify energy- related
opportunities that show potential for improvement and investment options. This is the first step toward
developing a long -term energy plan for Top Valu Liquor II. Franklin Energy Services visited the customer's
business site on July 30th, 2014 and met with Larry Scott. This energy assessment recommends strategic
opportunities including those eligible for rate discounts, areas for energy - related process improvements in
addition to key energy conservation opportunities.
Top Valu Liquor II has already implemented a number of energy savings measures, such as:
LED case lighting, recently installed
Programmable thermostats controlling rooftop units
Utilization of occupancy sensors to control lighting
The following energy savings opportunities are the measures you may want to consider first, based on the
recent walk- through of your facility. Corresponding savings values can be found in the following Energy
Conservation Opportunities table.
Install anti -sweat heater controls on (37) case doors
Replace (48) evaporator fan motors with electronically commutated motors
Replace store floor fluorescent recessed can and linear fixtures with 2'x2' LED troffers
Key strategic opportunities include:
Replace fluorescent, incandescent or halogen lamps with LEDs
Replace rooftop units /refrigeration condensing units with high - efficiency equipment
Install an instantaneous water heater
Additional opportunities to consider can be found later in the report.
4 106
Building and Energy Profile
2007
78
3
Gas
Electric
Total Energy Cost (Electric and Gas)
Building Profile
Type of Building:
Retail
Year Built:
$35,000
Weekly Operating
Floor Area (s.f.):
8,900
Hours:
Workers:
3
Number of PCs:
Percent of Space
$15,000
Heated:
100%
Type of Heating:
Percent of Space
$0
Cooled:
100%
Type of Cooling:
2007
78
3
Gas
Electric
Percent $ Savings: 18%
5 107
Total Energy Cost (Electric and Gas)
$40,000
$35,365.24
$35,000
$30,000
$29,162.85
$25,000
$20,000
■Total Energy Cost (Electric & Gas)
--
■ Proposed Energy Costs
$15,000
$10,000
$5,000
$0
Percent $ Savings: 18%
5 107
Energy Use Profile
The following chart identifies your electric and naturalgas use.
Total Annual Energy Expense
■ Electric ■ Natural Gas
Energy Usage Chart
35,000
30,000
3 25,000
Y
20,000
f0
N
15,000
a 10,000
w
5,000
a
tK to,
O�� Otis (SN QP 0311 QN, QN� QN, QN, O,� QN, ON
�\ti�ti �\ti�tiyo\ti�ti�y\ti�tiy�\y�ti �\"�" 115\ t\, �\ti�ti h\ti�ti �\ti�ti �\ti\ti
1,800
1,600
1,400
1,200 E
d
1,000
d
800
600
m
400
200
0
tkWh Values
—0—Therm Values
108
Energy End Use Profile
Electric
3% 3 %� I /1% ■ Lighting
4%
■Refrigeration
■ Other
5'%
■ Ventilation
■ Heating
Cooling
Office Use
Cooking
Computer
Water Heating
Natural Gas
3%
■ Water Heating
n Space Heating
109
Energy Star Benchmarking Results
Full Energy Star Report is attached
Metric
Baseline
Current
Median
Property"
ENERGY STAR score (1 -100)
65
24
50
Source EUI (kBtu/ft2)
241.5
442
317.5
Site EUI (kBtu /ftz)
112.6
193.3
138.8
Source Energy Use (kBtu)
2,149,161
3,934,100
2,825,750
Site Energy Use (kBtu)
1,002,159
1,720,344
1,235,320
Establish an energy performance baseline forall facilities in the company's portfolio, then set
performance goals and create an action plan. The guide below can help determine the
appropriate next steps_ Regular energy performance assessments,
as part of a strategic energy management plan, . MAINTAIN
enables the company to monitor the
improvement of its facilities. ❑ ADJUST !hese top performing
■ INVEST
Facilities in this range offer the greatest
opportunity for financial and environmental
improvement. Investing in new equipment
and enhancing operational practices may
have the ,greatest impact on your bottom
line.
50
Facilities in this range
may reap significant
savings from
concentration on simple,
low -cost measures, such
as improved operations
and maintenance
practices. Equipment
upgrades could yield
additional savings.
75
Energy Performance Rating
facilities offer
examples of best
practices as well as
opportunities to gain
recognition.
Continue to improve
and maintain superior
performance by
focusing on
operations and
maintenance.
100
g 110
Energy Conservation Opportunities
Please refer to the Conservation Opportunity Analysis section following this table for a detailed description.
Payback 2 —10+ years (capital cost opportunities)
Estimated
Estimated
Estimated
Estimated
Estimated
Demand
Energy
Thermal
Annual Cost
Estimated
Simple
Xcel Energy
Energy Conservation
Savings
Savings
Savings
Savings
Capital Cost
Payback
Incentives
Opportunity
(kW /yr)
(kWh /yr)
(Therm /yr)
($)
($)t
(Years)2
($)3,4 Rebate Type
Payback less than 2 years (capital cost opportunities)
Replace (48) Evaporator
Install Anti -Sweat Heater
3 Fan Motors with
Electronically Commutated
1.7
14,570
0
1
Controls on (37) Case Doors
0.0
24,195
0
$2,364
$4,800
1.1
$2,220 Prescriptive - Cooling
Payback 2 —10+ years (capital cost opportunities)
Install Evaporator Fan
2 Motor Controls to Control
0.9
7,015
0
$685
$2,000
2.4
$346
Custom
(48) Motors
Replace (48) Evaporator
3 Fan Motors with
Electronically Commutated
1.7
14,570
0
$1,423
$7,584
4.9
$665
custom - Cooling
Motors
Replace Store Floor
Fluorescent Recessed Can
4
and Linear Fixtures with
3.7
15,223
0
$1,487
$14,960
9.1
$1,499
Custom - Lighting
2'x2' LED Troffers
Retrofit (11) Architectural
5 Wall Light Fixtures with
0.0
3,799
0
$242
$3,300
12.2
$347
Custom - Lighting
LED Lamps
Total
6.3
64,802
0
$6,202
$32,644
4.4
$5,078
1 Estimated capital cost includes estimated equipment and labor costs unless otherwise noted. Capital Cost is defined as the total equipment and labor
cost for the project. Incremental Cost refers to the additional cost associated with the increased capital cost for replacing standard equipment with
higher efficiency equipment.
2 Simple Payback includes incentive unless estimated value is not given.
3 Items marked with an asterisk are custom efficiency projects and may require pre - approval to qualify for an Xcel Energy rebate. Please check with
your Xcel Energy representative before purchasing /implementing measure.
4 Xcel Energy rebates typically cannot exceed 60% of the project cost (including equipment and labor).
111
Energy Conservation Opportunities Turn Key Bonus Incentive
Please refer to the Conservation Opportunity Analysis section following this table for a detailed description.
Turn Key Services
Estimated Xcel
Energy Conservation
Energy Incentives
Opportunity
($)1'2
Payback less than 2 years (capital cost
opportunities)
1 Install Anti -Sweat Heater
$2,220
Controls on (37) Case Doors
($)7
Payback 2 -10+ years (capital cost opportunities)
2 Install Evaporator Fan Motor
$346
Controls to Control (48) Motors
$104
Replace (48) Evaporator Fan
2.4
3 Motors with Electronically
$665
Commutated Motors
4.9
Replace Store Floor Fluorescent
$450
4 Recessed Can and Linear
$1,499
Fixtures with 2'x2' LED Troffers
Turn Key Services
Total Incentive
Simple
Simple Payback with Turn Key
Incentive Bonus
with Bonus
Payback
Services Incentive Bonus
($)3,4
($)5
(YearS)6
($)7
$666
$2,886
1.1
0.8
$104
$450
2.4
2.3
$200
$86S
4.9
4.7
$450
$1,949
9.1
8.7
5 Retrofit (11) Architectural Wall $347 $104 $451 12.2 11.7
Light Fixtures with LED Lamps
Total 1 $5,078 $1,523 $6,601 4.4 4.2
1 Items marked with an asterisk are custom efficiency projects and may require pre - approval to qualify for an Xcel Energy rebate. Please check
with your Xcel Energy representative before purchasing /implementing measure.
2 Xcel Energy rebates typically cannot exceed 60% of the project cost (including equipment and labor).
3 The Turn Key Incentive Bonus is 30% of the applicable Xcel Energy Incentive for a given opportunity.
4 To earn the 30% Turn Key Services bonus, you must implement the measure within 12 months of the study approval date found on page 1.
SThe max rebate with Turn Key bonus is 75% of the project cost for prescriptive projects, or 75x/0 of the incremental cost for custom efficiency
measures.
6 Simple Payback includes only Xcel Energy incentive.
7 Simple Payback includes Xcel Energy incentive with the additional 30% Turn Key services bonus.
10 112
Energy Conservation Opportunity Analysis
Opportunity 1: Install Anti -Sweat Heater Controls on (37) Case Doors
Doors for display case coolers and freezers contain electric heaters, known as Anti -Sweat Heaters. The heaters are
installed to prevent condensation on the display case. These heaters typically operate 24 hrs /day, 7 days per week
However, anti -sweat heaters are really only needed when the dew point temperature increases above the exterior
temperature of the door. Anti -sweat heater controls can be installed to turn the heaters off when the dew point
temperature is below the threshold temperature for condensation. Installation of controls can result in significant
savings due to a reduction in electric resistance heating, and a reduction in display case cooling. Anti -sweat Heater
controls cost approximately $85 each. One control can be used to control several heaters on similar coolers.
Opportunity 2: Install Evaporator Fan Motor Controls to Control (48) Motors
To take full advantage of the new Electrocially Commutated Motors (ECM's) that we recommend in this report, it is
recommended to also add EC Motor controls. These controls control the fan speed when refridgerant is not flowing
through the evaporator coil. This allows for greater energy savings as the ECM driven fans use a fraction of the energy
when operating at a lower speed.
Opportunity 3: Replace (48) Evaporator Fan Motors with Electronically Commutated Motors
Standard fan motors commonly used in refrigeration equipment are major energy wasters. They run inefficiently and
generate excess heat, causing the refrigeration system to work harder and use more energy. An Electrically Commutated
Motor (ECM) is a DC motor designed for evaporators in walk in coolers and freezers. The DC motor runs up to 40% more
efficiently than a shaded pole motor and generates less heat resulting in refrigeration savings. Overall, ECMs typically
save up to 65% more than your current system. ECMs do however, cost about twice as much as a regular shaded pole
Motor, but often require less maintenance and replacement. Often larger electrical consumers are on a demand based
rate so the ECM's save on both the consumption and demand charges. Given the relatively new age of the evaporator
units in the walk -in cooler, it is likely that the existing evaporator fan motors are Partially Split Commutated motors,
which should qualify for a custom rebate from Xcel Energy to incentivize the replacement to an Electronically
Commutated Motors.
Opportunity 4: Replace Store Floor Fluorescent Recessed Can and Linear Fixtures with 2'x2'
LED Troffers
During the onsite energy assessment it was noted that there is interest in investigating the energy savings from replacing
the existing CFL can lights and florescent lighting throughout the facility with 2'x2' LED troffers. Besides the energy
savings, there would also be repair and maintenance savings/ benefits, as LED's have a long lifecycle and are known to
be greatly reliable.
Opportunity 5: Retrofit (11) Architectural Wall Light Fixtures with LED Lamps
LED fixtures are a better alternative to the HID fixtures currently used at your facility. Equivalent light output LED
models have become a viable option for exterior lighting. Compared to HID fixtures; LEDs require about 1/4 the power,
last up to 5 times longer, and maintain lighting levels over the life of the fixture. Upgrading HID fixtures to LED fixtures
requires either retrofitting equipment or purchasing an entirely new fixture. While this will lead to a much greater initial
capital investment, the power savings are much more substantial than the more modest pulse start metal halide upgrade.
Xcel Energy offers a $100 rebate for every LED upgrade from HID wallpack. In addition, Xcel Energy may offer a custom
rebate for other exterior retrofits. Please speak to your account manager or representative to see if this project qualifies.
113
Opportunities for Future Investigation
Replace Florescent, Incandescent or Halogen Lamps with LEDs
Incandescent and halogen lamps are very inefficient. Most commonly, these lamps are used in track lighting, recessed cans,
and display lighting. Replacing incandescent and halogen lamps with LEDs will save energy and money. There are also
energy savings to be achieved through replacing florescent lamps and fixtures with LED. There may even be custom
rebates available from Xcel Energy to incentivize the replacement to LED. Check with your Xcel Energy Account
Representative to find out more.
Install an Instantaneous Water Heater
Very little hot water is used in the facility. Consider replacing /supplementing the hot water heater with an instantaneous
heating unit located beneath the sinks in the restroom areas. This has the additional advantage of saving water because not
as much water is run waiting for it to get hot.
Roof Top Units/ Refrigeration Condensing Units
Vast improvements in this type of equipment have been made, especially on the cooling side, in the past 15 years. If
maintenance is required on any of these units, you may want to consider replacement. When looking at buying new
equipment, be sure to compare the cost difference between the standard equipment and the high efficiency equipment. In
most cases, the high efficiency equipment is a good financial investment.
Occupancy Sensors
You may want to install Occupancy Sensors to automatically turn lights off in areas such as restrooms, storage rooms, or
other rooms where lights could get left on. Occupancy sensors limit the amount of time the lights in each room are left on
while unoccupied. Sensors can be purchased fairly inexpensively, for roughly $20 -$100 each depending on type and style.
The savings for installing these sensors varies greatly depending on the quantity of fixtures controlled as well as the
amount of human traffic through the room. The typical payback for a break room and restroom installation is under two
years.
Verify Program Set on Thermostat
When a programmable thermostat is setting the temperature back on a regular schedule (and not constantly on "hold "), a
rule of thumb for the savings is one percent per one degree during an eight hour interval. Thus, a thermostat which sets
back from 68 to 60 degrees for eight hours every night should save approximately 8 percent of the furnace's fuel cost.
Setting back from 68 to 62 for 8 hours every night would save 6 percent and so on. Rebates are available for programmable
thermostats and can be found in the Heating and Cooling Equipment Program brochure.
Xcel Energy's Turn Key Services
You have successfully completed the assessment portion of the Xcel Energy's Turn Key Services. Now is the time to take
action and capture the energy savings potential detailed in this report. Turn Key Services program is a project management
offering designed to remove hurdles and assist in implementation of energy efficiency improvements that result in
sustainable energy conservation. Allen Gorell of Franklin Energy will assist in coordinating and obtaining Xcel Energy
project approval, aligning and educating installation vendors, and maximizing incentives. For any project completed within
one year, Turn Key Services may offer a 30% bonus incentive not to exceed 75% of total project cost. For more information,
please contact Allen Gorell at 612 - 284 -3663 ext. 2105 or agorell @franklinenergy.com.
114
For More Information
In addition to the energy conservation measures, we recommend in this energy assessment, Xcel Energy offers cash
rebates and a variety of payment and billing programs to better manage your cash flow. Please see
www.xcelenergy.com /rebates or call 1- 800 - 481 -4700 for details. Bil]Wise from Xcel EnergySM programs include
payment options like:
• Auto Pay - a simple and convenient way to have monthly energy payment automatically
withdrawn from a bank account on the day it is due.
• EFT (Electronic Funds Transfer) - allows simplification of the bill paying process and improving
cash management by directly transferring money from your account to Xcel Energy.
• Pay By Phone - allows quick and secure transfer of energy payment from a bank account directly
to Xcel Energy, right over the phone, at no cost.
• Credit /Debit Cards Payments - allows payment of energy bill online or by phone using a credit or j
debit card for a small fee.
The Billing options include - EDI (Electronic Data interchange) which allows receipt of your energy bill electronically
the day after the billing cycle is complete. More information on all these programs can be obtained by discussing
eligibility requirements with your Xcel Energy representative. You also can call the Business Solution Center at 1 -800-
481 -4700 or visit us at xcelenergy.com for more information about qualifying for cash rebates, discount rates or
billing /payment options.
115
Glossary
The following definitions will help you understand the information and how it relates to your energy bills:
Actual Demand: The highest average 15 minutes of demand over a billing period.
Billed Demand: The actual demand adjusted for power factor, demand ratchet, or an abnormal metering
period.
BTU (British thermal unit): A unit of energy required to raise the temperature of 1 lb water by 1 °F.
Additionally, 1 cubic foot of natural gas contains 1000 BTU.
Capital Cost: The total, installed project costs. Does not include tax /shipping for Xcel's purposes.
CCF: 100 cubic feet of natural gas. For the purposes of measuring energy use, a therm and a CCF of
natural gas are equivalent. Additionally, 1 CCF contains 100.000 BTU.
Dekatherm: A dekatherm (10 therms) is a unit of energy equivalent to 1,000,000 BTU.
Incremental Cost: The capital cost difference between the low efficiency (or existing) and high efficiency
j options.
i
Load Factor: A measure of facility operating efficiency. Load Factor is the ratio of average load in
kilowatt supplied during a designated period to the peak load occurring that period.
Load Factor = KWh supplied in a period
Peak kW in a period (x) hours in a period
116
Annual Electric Consumption
Previous 12 months (definition of terms can be found in the glossary
August 2013 - luly 2014
Month
billing
Period
(Days)
Actual
Demand (kW)
Billed Demand
(kW)
Total Energy
(kWh)
Total Cost
($)
Cost/kWh
($)
Power
Factor
Aug -13
29
65.6
69
26,400
$ 2,909.16
$ 0.11
0.854
Sep -13
32
68.8
72
29,760
$ 3,147.75
$ 0.11
0.857
Oct -13
28
58.4
61
23,760
$ 2,479.05
$ 0.10
0.860
Nov -13
30
51.2
54
23,280
$ 2,135.79
$ 0.09
0.858
Dec -13
33
46.4
49
24,640
$ 2,146.31
$ 0.09
0.847
Jan -14
32
46.4
50
24,560
$ 2,216.37
$ 0.09
0.838
Feb -14
31
47.2
51
24,160
$ 2,269.52
$ 0.09
0.839
Mar -14
30
48.8
52
22,480
$ 2,210.10
$ 0.10
0.837
Apr -14
29
48.8
52
23,040
$ 2,230.24
$ 0.10
0.843
May -14
29
48.8
52
22,560
$ 2,094.70
$ 0.09
0.847
Jun -14
31
56.8
60
25,680
$ 2,428.78
$ 0.09
0.851
Jul -14
31
59.2
63
27,920
$ 2,869.64
$ 0.10
0.850
Total
365
298,240
$ 29,137.41
--
Avg. 1
30.42 1
1
24,853
$ 2,428.12
0.848
Blended Rate
Annual Gas Consumption
Previous 12 months (definition of terms can be found in the glossary)
August 2013 - hilv 2n14
Is 0.10
Month
Billing
Period
(Days)
Total Energy
(therms)
-
Total Cost
($)
Cost/Therm($)
Degree Days (DD)
Therms /DD
Aug -13
29
15
$ 55.58
$ 3.71
Sep -13
32
16
$ 55.88
$ 3.49
Oct -13
28
46
$ 76.95
$ 1.67
Nov -13
30
330
$ 266.44
$ 0.81
Dec -13
33
784
$ 583.73
$ 0.74
Jan -14
32
1,592
$ 1,167.86
$ 0.73
Feb -14
31
1,407
$ 1,111.68
$ 0.79
Mar -14
30
1,378
$ 1,285.99
$ 0.93
Apr -14
29
779
$ 935.23
$ 1.20
May -14
29
488
$ 458.76
$ 0.94
Jun -14
31
131
$ 144.08
$ 1.10
Jul -14
31
49
$ 85.65
$ 1.75
Total
365
7,015
$ 6,227.83
Avg.
30.42
584.58
$ 518.99
Blended Rate
$ 0.89
117
SET IOINT
Fj oce 1963 ,- sysmws cavout1m)
Top Valu Liquors
City of Columbia Heights
Store 4-1, 5O1'' and Central
Issued By:
Setpoint Systems Corporation
1831 -121St Street East
Burnsville, Minnesota 55337
Phone: 612 259 -3440
After Flours Support
1 (800) 372 -8837
infopsetpointsystems.com
www- etpointsystems.com
118
4 SETPONVT '
4
�_ -. .,._.. _ ..- .,�_...a...v :,.....max .- _.,.....�.T.,,- �..- ..9.:r.. = -..
5inm t9B3 '{4 SYSTEMS CORPORATION
Dear Eric,
collaborative solutions. unmatched training.
Top Valu Liquors — City of Columbia Heights
Store *1, 50t and Central
GOAL: Building Automation System
Thank you for the opportunity to provide you with a proposal for a Building Automation System (BAS).
We appreciate the opportunity to earn your business and continue our partnership together.
During our discussions with you about the BAS, you said you would like to accomplish the following:
• Reduce energy consumption by adding controls to cooler door heaters and evaporator fans.
• Automate the HVACR system by adding a BAS.
• Add lighting controls to the BAS to facilitate scheduling.
• Integrate the stores to the existing, city -owned Delta Controls BAS.
We believe our proposal, further detailed below, will automate the heating, ventilation, air conditioning,
refrigeration and lighting and accomplish the following items:
• Energy savings by controlling and scheduling all HVACR equipment
• Cooler door heaters will only be activated when condensation is determined to occur
• Cooler evaporator fans will run at high speed when the refrigeration loop is activated and will run
at low speed when the refrigeration loop is deactivated.
• All HVACR and lighting will be controlled by networked BACnet controllers which will allow each
piece of equipment to be viewed and accessed through the BAS.
Thank you again for the opportunity to provide a proposal for this work. I look forward to hearing from
you.
Sincerely,
TOM JOHNSON
Account Manager
612.723.5448 1 Cell
Addre a East i,:h4. Onlinp
119
stM.,r.a SYSTEh;S f=GRFO#OATIO` -J
Pricing Summary:
Base:
$54,300
Setpoint Systems Corporation
Proposal for Top Valu liquor Store I SSC # MN2014100120
120
SETPOINT
since 1983 ;, SYSTEMS CORPORATION
TECHNICAL APPENDIX
121
PROJECT DESCRIPTION
This proposal is based on the following equipment:
HVAC Equipment List:
(7) Constant Volume Rooftop Unit
(2) Larkin Condensing Unit
(4) Cooler Evaporators
(2) Inline Fan System
• (13) Anti -Sweat Door Heaters
(1) Lighting System
H'VAC EQUIPMENT
A. C ,,, TANT VOLUME ROOFTOP UNIT - SINGLE ZONE
1. EE uipment List:
a. (7) Constant Volume Rooftop Unit - Single Zone
2. Providinci
a. Connection to manufacturer supplied terminal strip
b. Temperature sensors with LCD display, setpoint adjust and occupancy override
3. Excluding
a. Any new end devices
b. Any new conduit; reusing existing
4. Points List:
CV RTU . for 7
Description
Input
output
DX Cooling Stage 1
1
DX Cooling Stage 2
1
Gas Heat Stage 1
1
Gas Heat Stage 2
1
Supply Fan Start/Stop Start/Stop
1
Supply Fan Status
1
Space Set point Adjust
1
Space Temperature
1
TOTAL
3
S
B. LARKIN CONDENSING UNIT
1. Equipment List:
a. (2) Larkin Condensing Unit
2. Providing
a. (2) Relays for start/stop control of unit
b. (2) Current sensors for status monitoring
3. Points List:
DX Fan Coll and Condensing Unit . for 2
Description
Input
Output
Condensing Unit Enable Disable
1
Setpoint Systems Corporation
Proposal for Top valu Liquor Store I SSC # MN2014100120
122
_ 4 SF"TPOJNT `,
SYSTEAi5 CO12POk4,n0N
SCOPE OF WORK
Project Documents
Our proposal is based upon the following; specifically:
1. Albertson Engineering, Columbia Heights Municipal Liquor; M1,0 - M5.2 May 30 2007
2. Site walk on 10/14/2014
GENERAL EXCEPTIONS AND CLARIFICATIONS
A. Our proposal is contingent upon receipt of a purchase order and /or subcontract agreement
fully acceptable to Setpoint Systems Corporation (Setpoint)
B. Setpoint Systems reserves the option to update scope and price for this proposal based upon
updates with design plans and specifications
C. Network Communication:
1. Setpoint will provide and install a fully networked, BTL Listed BACnet Building
Management System (BMS), in full accordance with ASHRAE Standard 135 -2012
2. Provided BACnet network of peer -to -peer controllers will reside on ISO 8802 -3 Ethernet
network communicating at 100 Mbps
D. BACnet Testing Laboratories (BTL) Listed controllers are standard provided by Setpoint.
E. Our quotation is good for 60 days
F. Tax on materials of 7.125%
G. Setpoint carries a Minnesota state Technology Systems License# TS671612
H. All work performed during business hours 7:30 AM - 4:30 PM, Monday - Friday
I. All wire in conduit in exposed areas (ex. mechanical rooms); plenum rated wiring above drop
ceiling areas
1. EMT will be used if in areas subject to physical damage
2. GRC will be used for outside conditions
3. 3/4" Minimum size for all conduit
J. Our quotation includes:
1. Delta DDC controls, devices, wiring, terminations, and programming unless noted as stand
alone
2. All engineering drawings, system programming, system initialization, start-up, check -out,
on -site turnover, and as -built documentation
3. Existing end devices to be reused as existing (for existing equipment); existing end
device(s) damaged or not fully functioning during this project, to be reported to the owner
for resolution
4. Fabricated control panels by Setpoint are UL508A Listed
5. One year warranty on parts and labor provided by Setpoint
6. UNLIMITED FREE hands -on training to owners and operators for the life of any Delta
Controls system we install. Training is offered at our Burnsville office and consists of two -
day classes. Lunch and training materials are included
K. Our quotation does NOT include:
1. Testing and balancing for HVAC Systems; Setpoint provides support to balancer
2. Providing 120 volt power
3. Installation of control valves and dampers
4. No payment or performance bonds included or required for this proposal
5. Any other work or control of any equipment not specified herein
Setpoint Systems Corporation
Proposal for Top Valu Liquor Store I SSC # MN2014100120
123
{ SETPOINT
,Nrm,, "srsTSns crirsraanc
B
1. Equipment List:
a. (13) Anti -Sweat Door Heaters
2. Providing
a. Relays for control of door heaters
b. Ribbon temperature sensor
3. Excluding
a. New door /frame heaters
4. Points List:
Anti -Sweat Door Heaters .for 13
Description
Input
Output
Door Frame Temperature
1
Door /Frame Heat Enable /Disable
1
TOTAL
1
1
F. LIGHTING CONTRUL SYSTEM
1. Equipment List:
a. (1) Lighting Control System
2. Providing
a. Replacing existing lighting controller with Delta Lighting Controller
b. Control of a max of 10 zones
3. Excluding
a. New relay switches or dry contacts
G. NETWORK
1. Providing:
Hardware
a. (1) DSM -RTR for BBMD
Tasks
a. 3D Graphics on operator work stations
b. 3D floor plans based on ACAD floor plans provided by others
c. Remote monitoring of the DDC system provided through web application
d. Creation of alarms and alarm notification
2. Excluding:
a. New operator workstation
b. IP addresses
c. Servers
Setpoint Systems Corporation
Proposal for Top Valu Liquor Store I SSC # MN2014100120
124
SF T
*use�s� SY >TEMS CORPOA4770N
Condensing Unit Status 1
Description
TOTAL 1
1
•s • ■-
1. Equipment List:
a. (8) Cooler Evaporators
i (6) Fan per evaporator
2. Providing
a. (1) Relative Humidity sensor
b. Temperature sensors for cooler temperature control
c. Relays and current sensors for control and monitoring of evaporator fans
3. Points List:
Cooler Evaporators . for 8
Description
Input
Output
Space Relative Humidity
1
1
Room Temperature
1
Evaporator Supply Temperature
1
1
Fan High/Low
1
1
Fan Status
1
1
TOTAL
4
1
D. TNLINE FAN SYSTEMS
1. Equipment List:
a. (2) Inline Fan Systems
i (2) Inline Fans
ii (2) Exhaust Fans
2. Providing
a. Relays and current sensors for control and monitoring of fans
b. Temperature sensors with setpoint adjust
3. Excluding
a. Interlock wiring between exhaust fan and corresponding damper
b. Interlock wiring between inline fan and corresponding damper
4. Points List:
Inline Fan System . for 2
Description
Input
Output
Inline Fan Start /Stop
1
Inline Fan Status
1
Exhaust Fan Start /Stop
1
Exhaust Fan Status
1
Summer Louver Damper Control
1
Winter Louver Damper Control
1
Space Temp
1
TOTAL
3
4
E. ANTI -SWEAT DOOR HEATERS
Setpoint Systems Corporation
Proposal for Top Valu Liquor Store I SSC # MN2014100120
125
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COLUMBIA HEIGHTS CITY COUNCIL LETTER
Meeting of April 11 ?015
BACKGROUND:
Julie Johnson, representing First Lutheran Church, is seeking to amend the property's Conditional Use Permit
(CUP) to increase the number of rooms used for the Charter School (Prodeo Academy). The Church previously
applied for a CUP in May of 2013, and was granted approval. Since then the school has been in operation at
the property located at 1555 40th Avenue NE. As part of the first CUP'S approval, a condition was put on the
permit that the total classrooms used by the school would not exceed 10. Since then, the school has grown and
needs more classroom space.
The applicant feels that there is adequate space at the church to allow the charter school to operate in 18
classrooms. The church will continue their operations as usual. When the school eventually grows to 18
classrooms, the church would look at expanding on site or the school would potentially find a different
location. The property is guided for religious institution in the comprehensive plan and is located in the Single
Family Residential Zoning District. A School, Public or Private, K -12 is permitted on the site with a
Conditional Use Permit per code Section 9.109 (E) (3) (c).
RECOMMENDATION:
The Planning and Zoning Commission held a Public Hearing on March 3, 2015 and has found that the
request satisfies requirements for Conditional Use Permits in the Zoning Code. However, there was a
discussion regarding parking for the school's staff, and the bus drop -off and pick -up. There were two
concerns from neighbors regarding parked vehicles on 415` Avenue, which is where some of the school's
staff parks during the school day. Additionally, this is where the busses come in the morning and
afternoon. The main complaint is that the increase in traffic on the street makes it difficult for
neighborhood traffic to pass on the street, particularly when there are busses on one side of the street and
staff vehicles parked on the other. The school stated they would no longer permit staff to park on the street
and would now require staff to make use of the parking lot.
The Commissioners recommended moving the morning bus drop -offs to Tyler Street and all afternoon bus
pick -ups to the parking lot, to alleviate the concerns of traffic congestion on 4151 Avenue. City staff agrees
that all school staff parking should be in the parking lot. However, if the school's staff is no longer parking
on 41 51, the bus parking that occurs twice a day, for a short time, should have minimal interference with the
neighborhood traffic. Additionally, the City's Public Works Director has reviewed the plans and has
concluded that the applicant's request is reasonable as this street does not has high traffic volumes. The
applicant is requesting to modify the conditions which were attached by the Planning Commission to allow
for the morning drop -off to continue on 4151 Avenue. Staff requests that the City Council make the final
decision on where bus parking should occur.
The Planning and Zoning Commission recommended approval of the CUP with a unanimous vote, subject
to the following conditions:
1. The City reserves the right to require the applicant to submit a transportation plan, if traffic issues
arise in the future.
135
AGENDA SECTION: Public Hearings
ORIGINATING DEPARTMENT:
CITY MANAGER'S
NO: gA
Community Development
APPROVAL
ITEM: Approve Conditional Use Permit for the
BY: Elizabeth Holmbeck
BY:
property located at 1555 40"' Avenue NE.
DATE: April 9, 2015
BACKGROUND:
Julie Johnson, representing First Lutheran Church, is seeking to amend the property's Conditional Use Permit
(CUP) to increase the number of rooms used for the Charter School (Prodeo Academy). The Church previously
applied for a CUP in May of 2013, and was granted approval. Since then the school has been in operation at
the property located at 1555 40th Avenue NE. As part of the first CUP'S approval, a condition was put on the
permit that the total classrooms used by the school would not exceed 10. Since then, the school has grown and
needs more classroom space.
The applicant feels that there is adequate space at the church to allow the charter school to operate in 18
classrooms. The church will continue their operations as usual. When the school eventually grows to 18
classrooms, the church would look at expanding on site or the school would potentially find a different
location. The property is guided for religious institution in the comprehensive plan and is located in the Single
Family Residential Zoning District. A School, Public or Private, K -12 is permitted on the site with a
Conditional Use Permit per code Section 9.109 (E) (3) (c).
RECOMMENDATION:
The Planning and Zoning Commission held a Public Hearing on March 3, 2015 and has found that the
request satisfies requirements for Conditional Use Permits in the Zoning Code. However, there was a
discussion regarding parking for the school's staff, and the bus drop -off and pick -up. There were two
concerns from neighbors regarding parked vehicles on 415` Avenue, which is where some of the school's
staff parks during the school day. Additionally, this is where the busses come in the morning and
afternoon. The main complaint is that the increase in traffic on the street makes it difficult for
neighborhood traffic to pass on the street, particularly when there are busses on one side of the street and
staff vehicles parked on the other. The school stated they would no longer permit staff to park on the street
and would now require staff to make use of the parking lot.
The Commissioners recommended moving the morning bus drop -offs to Tyler Street and all afternoon bus
pick -ups to the parking lot, to alleviate the concerns of traffic congestion on 4151 Avenue. City staff agrees
that all school staff parking should be in the parking lot. However, if the school's staff is no longer parking
on 41 51, the bus parking that occurs twice a day, for a short time, should have minimal interference with the
neighborhood traffic. Additionally, the City's Public Works Director has reviewed the plans and has
concluded that the applicant's request is reasonable as this street does not has high traffic volumes. The
applicant is requesting to modify the conditions which were attached by the Planning Commission to allow
for the morning drop -off to continue on 4151 Avenue. Staff requests that the City Council make the final
decision on where bus parking should occur.
The Planning and Zoning Commission recommended approval of the CUP with a unanimous vote, subject
to the following conditions:
1. The City reserves the right to require the applicant to submit a transportation plan, if traffic issues
arise in the future.
135
2. All bus drop -offs in the morning will occur on Tyler Street.
3. All bus pick -ups in the afternoon will occur in the parking lot.
4. All school staff will park in the parking lot.
RECOMMENDED MOTIONS:
Motion: Move to waive the reading of Resolution No. 2015 -21, there being ample copies available to the
public.
Motion: Move to adopt Resolution No. 2015 -21, being a resolution approving a Conditional Use Permit,
for the property located at 1555 40'h Ave. NE., subject to certain conditions of approval that have been
found to be necessary to protect the public interest and ensure compliance with the provisions of the
Zoning and Development Ordinance.
Attachments: Resolution 2015 -21, Planning Report, Location Map, Application, Applicant's Narrative,
Applicant's Letter, Site Plans
COUNCIL ACTION:
136
RESOLUTION NO. 2015-21
RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR A CHARTER
SCHOOL AT FIRST LUTHERAN CHURCH -1555 401h AVENUE NE
WHEREAS, a proposal (Case #2015 -0302) has been submitted by Julie Johnson, representing First
Lutheran Church to the City Council requesting a Conditional Use Permit from the City of Columbia
Heights at the following site:
ADDRESS: 1555 400 Avenue NE
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING PERMIT: Conditional Use Permit for
Charter School.
WHEREAS, the Planning and Zoning Commission held a public hearing as required by the City
Zoning Code on March 3rd, 2015;
WHEREAS, the City Council has considered the advice and recommendations of the Planning and
Zoning Commission regarding the effect of the proposed site plan upon the health, safety, and
welfare of the community and its Comprehensive Plan, as well as any concerns related to
compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the
surrounding areas; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights
after reviewing the proposal, that the City Council accepts and adopts the following findings:
1. The use is one of the conditional uses listed for the zoning district in which the property is
located, or is a substantially similar use as determined by the Zoning Administrator,
2. The use is in harmony with the general purpose and intent of the Comprehensive Plan.
3. The use will not impose hazards or distributing influences on neighboring properties.
4. The use will not substantially diminish the use of property in the immediate vicinity.
5. The use will be designed, constructed, operated and maintained in a manner that is
compatible with the appearance of the existing or intended character of the surrounding area.
6. The use and property upon which the use is located are adequately served by essential public
facilities and services
7. Adequate measures have been or will be taken to minimize traffic congestion on the public
streets and to provide for appropriate on -site circulation of traffic.
8. The use will not cause a negative cumulative effect, when considered in conjunction with the
cumulative effect of other uses in the immediate vicinity.
137
9. The use complies with all other applicable regulations for the district in which it is located.
FURTHER, BE IT RESOLVED that the attached conditions, maps, and other information shall
become part of this permit and approval; and in granting this permit the city and the applicant
agree that this permit shall become null and void if the project has not been completed within one
(1) calendar year after the approval date, subject to petition for renewal of the permit.
CONDITIONS ATTACHED:
1. The City reserves the right to require the applicant to submit transportation plans if traffic
issues arise in the future.
2. All bus drop -offs in the morning will occur on Tyler Street.
3. All bus pick -ups in the afternoon will occur in the parking lot.
4. All school staff will park in the parking lot.
Passed this 13`h day of April, 2015
Offered by:
Seconded by:
Roll Call:
Attest:
Katie Bruno
Council Secretary
Mayor Gary L. Peterson
138
CITY OF COLUMBIA HEIGHTS PLANNING REPORT
CASE NUMBER: 2015 -0302
DATE: February 20, 2015
TO: Columbia Heights Planning Commission
APPLICANT: Julie Johnson, First Lutheran Church
LOCATION: 1555 401h Avenue NE
Columbia Heights, MN 55421
REQUEST: Amend Conditional Use Permit for Charter School
PREPARED BY: Elizabeth Holmbeck, Associate Planner
INTRODUCTION
Julie Johnson, representing First Lutheran Church, is seeking to amend the property's
Conditional Use Permit (CUP) to increase the number of rooms used for the Charter School
(Prodeo Academy). The Church previously applied for a CUP in May of 2013, and was granted
approval. Since then the school has been in operation at the property located at 1555 40th
Avenue NE. As part of the first CUP'S approval, a condition was put on the permit that the total
classrooms used by the school would not exceed 10. Currently the school is growing and in
need of more classrooms for the current number of students enrolled. The applicant feels that
there is an adequate amount of space at the church to allow the charter school to operate in 18
classrooms. The church will continue their operations as usual. A School, Public or Private, K -12
requires a Conditional Use Permit per code Section 9.109 (E) (3) (c).
ZONING ORDINANCE
The property located at 1555 40th Ave. NE is zoned R -1, Single Family Residential, as are the
properties to north, east and west. The properties to the south are zoned R -2A, One and Two
family residential and Park and Open Space. Schools are permitted as a Conditional Use in
Residential Districts.
COMPREHENSIVE PLAN
The Comprehensive Plan designates this area for Religious Institution. A school inside a religious
institution meets the spirit and intent of the Comprehensive Plan.
FINDINGS OF FACT
139
City of Columbia Heights Planning Commission March 3, 2015
First Lutheran Church- Conditional Use Permit Case # 2015 -0302
Section 9.104 (H) of the Zoning Ordinance outlines nine conditions that must be met in order
for the City Council to grant a Conditional Use Permit. They are as follows:
(a) The use is one of the conditional uses listed for the zoning district in which the
property is located, or is a substantially similar use as determined by the Zoning
Administrator.
Schools, public or private, K -12 are specifically listed as a Conditional Use in the R -1,
Single Family District.
(b) The use is in harmony with the general purpose and intent of the Comprehensive
Plan.
The Comprehensive Plan designates this area for Religious Institution. The proposed use
is not changing the current use, rather just adding to it. A church and school are both in
harmony and meet the general intent of the Comprehensive Plan.
(c) The use will not impose hazards or disturbing influences on neighboring properties.
The proposed use as a school will not impose hazards or disturbing influences on
neighboring properties. The subject property was originally built as a school. There is
more than enough room at the church to accommodate the schools classroom needs and
parking needs.
(d) The use will not substantially diminish the use of property in the immediate vicinity.
The use of property in the immediate vicinity will not be diminished by adding a charter
school to the church.
(e) The use will be designed, constructed, operated and maintained in a manner that is
compatible with the appearance of the existing or intended character of the
surrounding area.
There will be no physical changes to the appearance of the existing building to
accommodate the school.
(f) The use and property upon which the use is located are adequately served by
essential public facilities and services.
This is correct.
(g) Adequate measures have been or will be taken to minimize traffic congestion on the
public streets and to provide for appropriate on -site circulation of traffic.
Page 2
140
City of Columbia Heights Planning Commission March 3, 2015
First Lutheran Church - Conditional Use Permit Case # 2015 -0302
The original use of the subject site was for a school, at which time the parking lot was
built appropriately.
(h) The use will not cause a negative cumulative effect, when considered in conjunction
with the cumulative effect of other uses is the immediate vicinity.
Considering the church was previously a school there should be no negative cumulative
effect.
(i) The use complies with all other applicable regulations for the district in which it is
located.
This is correct.
RECOMMENDATION
Staff recommends approval of the proposed Conditional Use Permit for a school at 1555 40th
Ave NE.
Motion: The Planning Commission recommends that the City Council approve the Conditional
Use Permit for a school located at 1555 40th Avenue subject to certain conditions of approval
that have been found to be necessary to protect the public interest and ensure compliance with
the provisions of the Zoning and Development Ordinance, including:
1. If parking becomes an issue the applicant shall submit a transportation plan to staff to
address parking alternatives
ATTACHMENTS
• Draft Resolution
• Location Map
• Application
• Applicant's Narrative
• Site Plan
Page 3
141
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CITY OF COLUMBIA HEIGHTS
CONDITIONAL USE APPLICATION
To be filled out by City:
CASE NO.: DATE RECEIVED:
APPLICABLE ORDINANCE NO.: 9.104(H) DATE OF LETTER OF COMPLETION:
PRESENT ZONING: APPROVAL DATE PER STATUTE:
PRESENT LAND USE PLAN DESIGNATION: REVIEW PERIOD EXTENDED:
To be filled out by Applicant:
PROPOSED NAME OF DEVELOPMENT: F t'r5 f L(,L+Ae_,rcc.r) C i Lt c h
PROJECT ADDRESS /LOCATION: 1555 4/0,111 /•1Ue fy�
LEGAL DESCRIPTION OF PROPERTY INVOLVED (attach separate page if necessary):
PRESENT USE OF PROPERTY: CE1_(_LV ~. h CL� -\oi J--L a- t v" S C h C? c) I
PROPOSED USE OF PROPERTY:
5�vy\2. - Ir -\CV-eC(- S0acc GovtC?
REASON FOR REQUEST (please attach a written narrative describing the intended use of the property and
justification for your request. Describe any modifications andlor limitations of the use that have been made to
insure its compatibility with surrounding uses and with the purpose and intent of the Zoning Ordinance and
the Comprehensive Plan.)
APPLICANT J u- I i �- JO k 11 S C n PHONE 7L ^-3 799 9 053 FAX 1L - 76&-01/8
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ADDRESS 1555 L10" Aj e- (N
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FEE OWNER OF PROPERTY
ADDRESS
CITY
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STATE
Page 1 of 2
CELL #
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143
CITY OF COLUMBIA HEIGHTS
CONDITIONAL USE APPLICATION
THIS APPLICATION IS SUBJECT TO ACCEPTANCE BY THE CITY PLANNER AND REVIEW OF
APPLICATION AND NECESSARY MATERIALS BEING SUBMITTED.
ENGINEERING APPROVAL MAY ALSO BE REQUIRED AND MUST MEET ENGINEERING
REQUIREMENTS SET BY THE CITY ENGINEER OR CONTAINED IN THE CITY CODE.
ITEMS TO BE GIVEN TO APPLICANT WITH APPLICATION
A. Application Checklist
B. Schedule of Planning and Zoning Commission Meetings
ITEMS TO ACCOMPANY CONDITIONAL USE PERMIT APPLICATION
A. Submittals as required in the attached application checklist, detailing what is proposed for the
property.
B. Two copies of a list of property owners within 350 feet of the subject property.
APPLICATION FEES:
A. $200.00 Conditional Use Permit Fee
CITY RECEIPT NUMBER p -6:4
TOTAL AMOUNT RECEIVED $ _ o 0
DATE RECEIVED 1 2t (i S
Acknowledgement: The undersigned hereby represents upon all of the penalties of law, for the purpose of
inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true
and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia
Heights and the State of Minnesota:
<_C I -- -:�)' / - )- L 5�
APPUICANT SIGN T RE DATE
P O� PERTY OWNW SIGNATURE (If different from Applicant) DATE
1 r'Y be
04- CL4-tj -��CA-r\ n
COMMUNITY DEVELOPMENT STAFF MEMBER AND TITLE
21
ATE
Revised: 2006 Approved by the Columbia Heights Planning Commission on
Approved by the Columbia Heights City Council on
Page 2 of 2
144
jrSt Columbia Heights, MN
Lutheran Church
1555 40th Avenue N.E., COIUmbla Helght% MN 55421 763.78&9653 vwrw.flcch org
January 2015
Amending:
CONDITIONAL USE APPLICATION FOR FIRST LUTHERAN CHURCH OF COLUMBIA HEIGHTS
In July 2013, we received approval from the City of Columbia Heights to begin leasing space to
Prodeo Academy Charter School.
At this time we request approval for the Charter School, Prodeo Academy, to increase the space
used by the charter school up to 18 classrooms (see attached map of building), plus office space and
share with First Lutheran use of the fellowship hall, gym and choir room. There may be future building
of a wall to divide a room or two and perhaps take down a temporary wall between Ezra and Resource
Room.
Prodeo Academy's school hours are 7 am to 3:45 pm Monday through Friday, mid - August to mid -
June each year. There are approximately 66 children in each grade, three classes per grade.
The Charter School began with 66 kindergarten students in August 2013. The following year, an
additional 66 kindergarten students were enrolled, adding to the first graders. We would like to
continue this pattern for the next several years.
Approximately 20 teachers , administrative employees and volunteers of the school use our parking
lot. This number may double over the next several years. Our parking lot has 206 parking spaces. See
attached site plan.
Property Owner Signature:
On Behalf of First Lutheran Church (see attached Corporate Resolution)
il'ie Johnso siness Administrator
145
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1555 40th Avenue ME„ COIUMbla Heights, MN 55421 763,788.9653 WWW ICCh.org
April 7, 2015
Elizabeth Hohnbeck
Associate City Planner
City of Columbia Heights
590 40 "' Ave. NE
Columbia Heights, MN 55421
Dear Elizabeth,
We appreciate your taking the time to lead the meeting with city staff regarding student
drop -off on 41" Avenue Northeast for Prodeo Academy ui First Lutheran Church. The
issue of vehicles parked on the north side of 41" Avenue Northeast was brought up at the
Planning and Zoning Committee Meeting, and it turns out that those cars belong to our
staff. On the night of March 9'h, after the meeting, we asked our staff to park in the parking
lot, and that has had a major impact. In fact, the Executive Director of Prodeo Academy
greets students as they arrive every morning and to the best of our knowledge there have
been no cars parked on 41" Ave NE in the morning or afternoon during the time of drop -
off and pick -up since March 11, We have also agreed to have PM pickup moved to the
parking lot beginning next year. With those two adjustments, we have addressed the
concerns of our neighbors, and so we would like the Council to allow for continued morning
drop -off of students on 41" Avenue Northeast.
Thank you,
�- Vie'',
ulic Joh i n Ri k Campion
First Lutheran Church Prodeo Academy
147
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148
CITY COUNCIL LETTER
of:
AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER
NO: 913-1 1 PUBLIC WORKS
ITEM: ADOPT RESOLUTION NO. 2015 -26, BY: K. Hansen BY:
BEING A RESOLUTION ACCEPTING BIDS AND DATE: 4/7/2015 DATE:
AWARDING A CONTRACT FOR THE 2015
STREET REHABILITATION ZONE 1 AND STATE
AID STREET OVERLAY PROJECT
Background:
A Public Improvement Hearing for the 2015 Street Rehabilitation and 2015 State Aid Street Overlay was
held on December 1, 2014. The City Council ordered improvements for the following state aid and local
streets:
1. 4th Street, 40th Avenue to 42"d Avenue
2. 41St Avenue, Central Avenue to cul -de -sac
3. 44th Avenue, Tyler Place (east) to Reservoir Boulevard
4. Reservoir Boulevard, 44th Avenue (west) to 44th Avenue (east)
Plans and specifications were prepared and advertised for bids in the Sun Focus on March 6, 2015. The
project was also advertised electronically through Quest Construction Data Network and MnDOT EAdvert.
Thirty -three contractors or suppliers requested copies of the bidding documents. Six bids were received and
publicly read aloud at the April 7, 2015 bid opening. A detailed copy of the complete bid tabulation is
available from the City Engineer.
Analysis /Conclusions:
Park Construction Company submitted the low base bid, in the amount of $773,528.80. Approximately
$26,115 separated the next bidder from the low bidder on the base bid. The overall project cost is consistent
with the Engineer's Estimate presented at the Improvement Hearing. Alternate bids were received for
residential construction on private property for concrete and bituminous construction.
Staff is recommending accepting Alternate 1. Alternate 1 provides unit pricing for private residential
concrete driveway or sidewalk construction as has been done in previous street rehabilitation projects.
Based upon the low bid from Park Construction Company staff is recommending contract award of the
base bid with Alternate 1. The funding sources are a combination of assessments, state aid fund, and utility
funds as shown below:
Assessment /State Aid Funds: $ 724,815
Sanitary Fund: $ 24,330
Storm Fund: $ 6,195
Water Fund: $ 18,200
The work includes:
FULL STREET RECONSTRUCTION
1. 4th Street, 40th Avenue to 42 Avenue
STREET MILL/FDR AND OVERLAY
1. 41 st Avenue, Central Avenue to cul -de -sac
149
CITY COUNCIL LETTER
MeetlnLy oi: A
AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER
NO: I PUBLIC WORKS
ITEM: ADOPT RESOLUTION NO. 2015-26, BY: K. Hansen BY:
BEING A RESOLUTION ACCEPTING BIDS AND DATE: 4/7/2015 DATE:
AWARDING A CONTRACT FOR THE 2015
STREET REHABILITATION ZONE 1 AND STATE
AID STREET OVERLAY PROJECT
2014 Street Overlay Project — Page 2
STREET MILL AND OVERLAY
I . 44th Avenue, Tyler Place (east) to Reservoir Boulevard
2. Reservoir Boulevard, 44th Avenue (west) to 44th Avenue (east)
SANITARY SEWER REPAIRS:
1. Sanitary sewer manholes throughout the construction area —
Install new adjusting rings, external seal (if needed) and casting.
2. Miscellaneous wear course paving on utility projects.
STORM SEWER REPAIRS:
1. Storm sewer manholes and catch basins throughout the construction area —
Install new adjusting rings and casting.
2. Install new concrete top covers on catch basins on 41St Avenue.
WATER MAIN REPAIRS:
1. Relocate hydrant and gate valve on 4I St Avenue.
2. Miscellaneous wear course paving on utility projects.
Recommended Motion: Move to waive the reading of Resolution 2015 -26, there being ample copies
available to the public.
Recommended Motion: Move to adopt Resolution 2015 -26 being a resolution accepting bids and awarding
the 2015 Street Rehabilitation Zone 1 and State Aid Street Overlay Program, City Project Numbers 1502 and
1505, including Alternate 1 for unit priced private construction, to Park Construction Company of
Minneapolis, Minnesota based upon their low, qualified, responsible bid in the amount of $779,143.80 with
funds to be appropriated from Fund 415 - 51502 -5185 and 415 -51505 -5185; and, furthermore, to authorize the
Mayor and City Manager to enter into a contract for the same.
Attachments: Resolution 2015 -26
Bid opening minutes
COUNCIL ACTION:
150
RESOLUTION 2015 -26
RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT
FOR 2015 STREET REHABILITATION ZONE 1 AND STATE AID STREET OVERLAY
CITY PROJECT NOS. 1502 AND 1505
WHEREAS, pursuant to an advertisement for bids for City Project No. 1502, 2015 Street Rehabilitation
Zone 1 and City Project No. 1505, State Aid Street Overlay, six bids were received, opened and tabulated
according to law. The following bids were received complying with the advertisement:
*Corrected
WHEREAS, it appears that Park Construction Company, 1481 81s` Avenue NE, Spring Lake Park, MN
55432 is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,
MINNESOTA:
1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with
Park Construction Company in the name of the City of Columbia Heights, for 2015 Street
Rehabilitation Zone 1 and State Aid Overlay, City Project Nos. 1502 and 1505, according to
plans and specifications therefore approved by the Council.
2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the
deposits made with their bids except the deposit of the successful bidder and the next lowest
bidder shall be retained until the contract has been signed.
3. City Projects 1502 and 1505 shall be funded with Assessment /State Aid, Sanitary Sewer, Storm
Sewer, and Water Utility Construction Funds.
Passed this 13`x' day of April 2015
Offered by: CITY OF COLUMBIA HEIGHTS
Second by:
Roll call: BY
Mayor Gary L. Peterson
Katie Bruno
City Clerk
151
Base Bid with
Bidder
Base Bid
Alternate 1
Alternate 1
Park Construction
$ 773,528.80
$ 5,615.00
$ 779,143.80
Midwest Asphalt
$ 799,641.75
$ 5,605.00
$ 805,246.75
Northwest Asphalt
*$ 821,165.27
$ 3,922.50
*$ 825,087.77
North Valley Inc.
*$ 834,973.34
$ 4,245.90
*$ 839,219.24
Bituminous Roadways
$ 862,694.70
$ 6,580.00
$ 869,274.70
New Look Contracting
$ 869,515.45
$ 5,400.00
$ 874,915.45
*Corrected
WHEREAS, it appears that Park Construction Company, 1481 81s` Avenue NE, Spring Lake Park, MN
55432 is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,
MINNESOTA:
1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with
Park Construction Company in the name of the City of Columbia Heights, for 2015 Street
Rehabilitation Zone 1 and State Aid Overlay, City Project Nos. 1502 and 1505, according to
plans and specifications therefore approved by the Council.
2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the
deposits made with their bids except the deposit of the successful bidder and the next lowest
bidder shall be retained until the contract has been signed.
3. City Projects 1502 and 1505 shall be funded with Assessment /State Aid, Sanitary Sewer, Storm
Sewer, and Water Utility Construction Funds.
Passed this 13`x' day of April 2015
Offered by: CITY OF COLUMBIA HEIGHTS
Second by:
Roll call: BY
Mayor Gary L. Peterson
Katie Bruno
City Clerk
151
CITY OF COLUMBIA HEIGHTS
Minutes of Bid Opening on Tuesday, April 7, 2015, 10:00 a.m.
2015 Street Rehabilitation Zone 1
and
2015 State Aid Street Overlay
City Project Numbers 1502 and 1505
Pursuant to an advertisement for bids for 2015 Street Rehabilitation Zone 1 and 2015 State Aid Street
Overlay, City Projects 1502 and 1505, an administrative meeting was held on April 7 at 10:00 a.m.
for the purpose of bid opening.
Attending the meeting was:
Kathy Young, Assistant City Engineer
Sue Schmidtbauer, Public Works Secretary
Brandt Sylvester, Midwest Asphalt Corporation
Devin Mitchell, New Look Contracting
Rob Schoemer, North Valley Inc.
Nate Kircher, Bituminous Roadways
Scott Kent, Park Construction
Bids were opened and read aloud as follows:
* Corrected
Respectfully submitted,
Sue Schmidtbauer
Public Works Secretary
152
Base Bid with
Bidder
Base Bid
Alternate 1
Alternate 1
Park Construction
$ 773,528.80
$ 5,615.00
$ 779,143.80
Midwest Asphalt
$ 799,641.75
$ 5,605.00
$ 805,246.75
Northwest Asphalt
*$ 821,165.27
$ 3,922.50
*$ 825,087.77
North Valley Inc.
*$ 834,973.34
$ 4,245.90
*$ 839,219.24
Bituminous Roadways
$ 862,694.70
$ 6,580.00
$ 869,274.70
New Look Contracting
$ 869,515.45
$ 5,400.00
$ 874,915.45
* Corrected
Respectfully submitted,
Sue Schmidtbauer
Public Works Secretary
152