Loading...
HomeMy WebLinkAbout04-13-2015 Regular MeetingCITY OF COLUMBIA HEIGHTS 590 40" Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 1 <sit our website at. www.ci.co/umbia- heights.mn.us Mayor Gary L. Peterson Councilmembers Robert A. Williams Bruce Nawrocki Donna Schmitt John Murzyn, Jr. City Manaser Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday April 13, 2015 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only) LCALL TO ORDER 2.ROLL CALL 1INVOCATION Invocation provided by Bob Lyndes, Crest View Senior Community 4.PLEDGE OF ALLEGIANCE 5.ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Proclamation of Community Prayer Breakfast, May 6, 2015 pg 5 B. National Library Week Proclamation pg 6 C. Arbor Day Proclamation pg 7 7.CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of March 23, 2015 pg 8 MOTION: Approve the work session minutes of March 23, 2015 pg 17 MOTION: Approve the work session minutes of April 6, 2015 pg 18 B. Accept Board and Commission Meeting Minutes pg 19 MOTION: Move to accept the Public Arts Commission minutes of March 4, 2015 City Council Agenda Monday April 13, 2015 Page 2 of 4 C. Adopt Resolution 2015 -27 awarding street striping Resolution 2015 -28 awarding g rack pg 23 sealing, and Resolution 2015 -29 awarding seal coating_ MOTION: Move to waive the reading of Resolution 2015 -27, there being ample copies available to the public. MOTION: Move to adopt Resolution 2015 -27, being a resolution awarding the Joint Powers Agreement Contract with the City of Coon Rapids for the 2015 Street Striping Project to AAA Striping Service, based upon their low, qualified, responsible bid in the amount of $19.15 per gallon for Street Markings and $100.00 per gallon for Street Symbol Markings with an estimated cost of $3,300 to be appropriated from Fund 212 - 43190 -4000 and $650 to be appropriated from Fund 101- 43170 -4000. MOTION: Move to waive the reading of Resolution 2015 -28, there being ample copies available to the public. MOTION: Move to adopt Resolution 2015 -28, being a resolution awarding the Joint Powers Agreement Contract with the City of Coon Rapids for the 2015 Crack Sealing Project to Allied Blacktop Company based upon their low, qualified, responsible bid in the amount of $0.70 per lineal foot for crack sealing with an estimated cost of $2,120 to be appropriated from Fund 430 - 46323 -4000. MOTION: Move to waive the reading of Resolution 2015 -29, there being ample copies available to the public. MOTION: Move to adopt Resolution 2015 -29, being a resolution awarding the Joint Powers Agreement Contract with the City of Coon Rapids for the 2015 Seal Coating Project to Allied Blacktop Company, based upon their low, qualified, responsible bid in the amount of $2.02 per gallon of emulsion and $0.93 per square yard of aggregate with an estimated cost of $19,555 to be appropriated from Fund 415 -51301 -5185 and $25,280 to be appropriated from Fund 430- 46323 -5185. D. Authorization To Seek Bids For 2015 Miscellaneous Utility Repairs pg 29 MOTION: Move to authorize staff to seek bids for the 2015 Miscellaneous Utility Repair project. E. Approve Mini Grant Agreement with MWMO In the amount of $3,000 for rain arg_den pg 30 construction on Reservoir Boulevard, north of Peters Place MOTION: Move to enter into a Mini -Grant Agreement with the Mississippi Watershed Management Organization (MWMO) for rain garden construction on Reservoir Boulevard, north of Peters Place, for an approved amount not to exceed $3,000; and, furthermore, to authorize the City Manager to enter into an agreement for the same. F. Approve final payment for pump station 2 VFD and electrical upgrades, project 1407 pg 56 MOTION: Move to accept the work for Pump Station 2 Electrical Upgrades, City Project No. 1407, and to authorize final payment of $5,682.59 to Forest Lake Contracting, Inc. of Forest Lake, Minnesota. G. Approve funding agreement with MWMO in the amount of $250,000 for the Labelle Park pg 59 improvements, Project No. 1306 City Council Agenda Monday April 13, 2015 Page 3 of 4 MOTION: Move to enter into a funding agreement with the Mississippi Watershed Management Organization (MWMO) for the LaBelle Park improvements for an approved amount not to exceed $250,000; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. H. Consideration of appointments to the Planning & Zoning Commission Public Arts pg 74 Commission and Park & Recreation Commission. MOTION: Move to re- appoint and appoint volunteers to serve on various commissions as recommended. I. Approve Resolution 2015 -30, Regarding the 2015 -2016 Collective Bargaining _Agreement pg 75 Between the City of Columbia Heights and International Union of Operating Engineers (IUOE) Local No. 49, AFL -CIO. MOTION: Move to waive the reading of Resolution 2015 -30, there being ample copies available to the public. MOTION: Move to adopt Resolution 2015 -30, regarding the Collective Bargaining Agreement between the City of Columbia Heights and the International Union of Operating Engineers (IUOE) Local No. 49, Effective January 1, 2015 — December 31, 2016. J. Approve Business License Applications pg 79 MOTION: Move to approve the items as listed on the business license agenda for April 13, 2015 as presented. pg 81 K. Approve Purchase Agreement for Energy Management System at TOD Valu I and II. in the amount Of $34,852. MOTION: Move to authorize the city manager to enter into a purchase agreement with GreenWize Energy Solutions, for an energy management system at Top Valu I and II, in the amount of $34,852. L. Payment of Bills pg 126 MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 156177 through 156405 in the amount of $727,749.20 MOTION: Move to approve the Consent Agenda items. 8. PUBLIC HEARINGS A. Resolution approving a Conditional Use Permit for a Charter School at First Lutheran Church pg 135 located at 1555 40tb Avenue NE. MOTION: Move to waive the reading of Resolution No. 2015 -21, there being ample copies available to the public. MOTION: That the Planning and Zoning Commission recommends that the City Council approve the Conditional Use Permit for the property located at 1555 40th Avenue NE. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions City Council Agenda Monday April 13, 2015 Page 4 of 4 B. Bid Considerations 1. Adopt Resolution No. 2015 -26, being A Resolution Accepting Bids And Awarding A Contract for pg 149 the 2015 Street Rehabilitation Zone 1 and State Aid Street Overlay Project MOTION: Move to waive the reading of Resolution 2015 -26, there being ample copies available to the public. MOTION: Move to adopt Resolution 2015 -26 being a resolution accepting bids and awarding the 2015 Street Rehabilitation Zone 1 and State Aid Street Overlay Program, City Project Numbers 1502 and 1505, including Alternate 1 for unit priced private construction, to Park Construction Company of Minneapolis, Minnesota based upon their low, qualified, responsible bid in the amount of $779,143.80 with funds to be appropriated from Fund 415 -51502 -5185 and 415 -51505 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. C. New Business and Reports 10. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 11. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his/her name and address for the record. 12. ADJOURNMENT Walt Fe st, City Manager PROCLAMATION COLUMBIA HEIGHTS COMMUNITY PRAYER BREAKFAST COLUMBIA HEIGHTS, MINNESOTA WHEREAS, in 1952 an event was inaugurated by leadership groups in the United States Senate and the House of Representatives and, WHEREAS, a voluntary committee of citizens has joined together in celebration of Columbia Heights to sponsor the Columbia Heights Community Prayer Breakfast, and WHEREAS, it shall be proclaimed "A Day of Personal Rededication in Columbia Heights," calling upon all citizens to join in quiet reverence and dedication as stated in the Declaration of Independence: "We hold these truths to be self - evident; that all men are created equal; they are endowed by their Creator with certain unalienable rights; that among these are life, liberty and the pursuit of happiness; that to secure these rights, governments are instituted among men..." NOW, THEREFORE, I, Gary L. Peterson, Mayor of Columbia Heights, do hereby proclaim Wednesday, May 6, 2015, as the date of the Columbia Heights Community Prayer Breakfast. Gary L. Peterson, Mayor en COLUMBIA HEIGHTS PUBLIC LIBRARY 820- 40THAVE N. E., COLUMBIA HEIGHTS, MN 55421 -2996 (763) 706 -3690; TDD (763) 706 -3692 Proclamation National Library Week April 12 -18, 2015 WHEREAS, libraries create potential and possibilities within their communities by providing resources for everyone; WHEREAS, libraries level the playing field for all who seek information and access to technologies; WHEREAS, libraries continuously grow and evolve in how they provide for the needs of every member of their communities; WHEREAS, libraries and librarians open up a world of possibilities by providing computer access and gathering spaces for users plus a wide variety of materials, including traditional books and materials in print, downloadable e- books, e- magazines and e- audiobooks, electronic databases for reference and research, dvds, music cds, and books on cd, innovative programs, job- seeking resources and more; WHEREAS, librarians are trained, tech -savvy professionals, providing technology training and access to downloadable content like e- books; WHEREAS, libraries support democracy and effect social change through their commitment to provide equitable access to information for all library users regardless of race, ethnicity, creed, ability, sexual orientation, gender identity or socio- economic status; WHEREAS, libraries, librarians, library workers and supporters all across America are celebrating National Library Week. NOW, THEREFORE, be it resolved that I, Gary L. Peterson, Mayor of the City of Columbia Heights, proclaim National Library Week, April 12 -18, 2015. I encourage all residents to visit the library this week to take advantage of the wonderful library resources available @ your library. Remember, there are "Unlimited possibilities @ your library." THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES. EQUAL OPPORTUNITY EMPLOYER , 0 PROCLAMATION ARBOR DAY - ARBOR MONTH 'WHEREAS: In 1872, J. Sterling .Morton proposed to the Nebraska Board of .AgricuCture that a special day be set aside for the planting of trees, and - WHEREAS: this holiday, caCCed.Arbor Day, was first observedwith the planting of more than a million trees in Nebraska, and WHEREAS: .Arbor Day is now observed throughout the nation and the world, and WHEREAS: trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce Cfe giving oxygen, andprovide habitat for wiCdlfe, a1,.d 'WHEREAS: trees are a renewabCe resource giving us paper, woodfor our homes, fuelfor our fires andcountCess other woodproducts, and 1VHEREAS: trees in our city increase property values, enhance the economic vitaCity of business areas, andbeautify our community, and WHEREAS: trees, wherever they are planted, are a source of joy andspirituaC renewaC. WOW, THEREFORE, I, Gary Peterson, .Mayor of CoCumbia Heights, .Minnesota, do hereby procCaim Friday, ApriC24, 2oi5, as .ARBOR DAY and the month of �Alay 2015 as .Arbor Month in the state of .Minnesota. FURI'HER: I urge all citizens to plant trees to gladden the hearts andpromote the wellbeing ofpresent andfuture generations. DATED: 9-his 13th day of .April, 2015 Mayor Gary Peterson Ja OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING MARCH 23, 2015 THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON MONDAY MARCH 23, 2015 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA 1. CALL TO ORDER Mayor Peterson called the meeting to order at 7:04 pm. 2. ROLL CALL Present: Mayor Peterson, Councilmembers Nawrocki, Schmitt, and Murzyn Jr. Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Joe Hogeboom, Community Development Director; Gary Gorman, Fire Chief; Kelli Bourgeois Human Resource Director /Assistant to the City Manager; Katie Bruno, Council Secretary 3. INVOCATION Invocation provided by Pastor Bob Lyndes, Crest View Senior Community 4. PLEDGE OF ALLEGIANCE - The Pledge of Allegiance was recited. 5. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of March 9, 2015. MOTION: Approve the work session minutes of March 2, 2015 B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the Public Arts Commission minutes of 12 -02 -2014. MOTION: Move to accept the Public Arts Commission minutes of 02 -04- 2015. MOTION: Move to accept the Public Arts Commission minutes of 02 -26- 2015. C. Approval of the attached list of rental housing licenses MOTION: Move to approve the items listed for rental housing license applications for March 23, 2015 in that they have met the requirements of the Property Maintenance Code. D. Adopt Resolution 2015 -23, 2015 -2016 Salary and Fringe Benefit Adjustment for Non - Union Supervisory Employ Council Minutes March 23, 2015 Page 2 of 9 MOTION: Move to waive the reading of Resolution 2015 -23, there being ample copies available to the public. MOTION: Move to adopt Resolution 2015 -23, adopting changes in non -union group salary ranges, and establishing salaries and changes in fringe benefits for non - unionized City supervisory positions for calendar years 2015 and 2016. E. Consideration of Resolution approving a Conditional Use Permit for a Charter School at First Lutheran Church located at 1555 40th Ave. NE. *Removed for discussion. F. Acceptance of written findings regarding Calls at 723 38th Ave NE. *Removed for discussion. G. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for March 23, 2015 as presented. H. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 155034 through 156176 in the amount of $ 612,212.53. Councilmember Nawrocki requested items E and F be removed for discussion Motion by Councilmember Nawrocki, seconded by Councilmember Schmitt to approve Consent Agenda items A, B, C, D, G and H. All Ayes, Motion Carried. The following items were removed for discussion: E. Consideration of Resolution approving; a Conditional Use Permit for a Charter School at First Lutheran Church located at 1555 40th Ave. NE. Councilmember Nawrocki reported he has heard concern from residents in the area regarding bus and vehicle parking. Director of Community Development Joe Hogeboom explained the applicant has asked for additional time to allow an opportunity to conduct their own neighborhood meeting in order to address some of the local concerns. Motion by Councilmember Nawrocki, seconded by Councilmember Schmitt to table the request to the April 13, 2015, City Council Meeting. All Ayes, Motion Carried. F. Acceptance of written findings regarding Calls for Service Appeal for property located at 723 38th Ave NE. City Attorney Jim Hoeft explained that this item is part of the official record, and all that needs to be done is to formally accept the findings. Motion by Councilmember Nawrocki, seconded by Councilmember Murzyn, Jr. to accept the written findings related to calls for service at 723 38`x' Ave NE. All Ayes, Motion Carried. Council Minutes March 23, 2015 Page 3 of 9 8. PUBLIC HEARINGS 1. Public Hearing to Consider an Application for Competitive Cable Communications Franchise from Qwest Broadband Services, Inc. d/b /a CentuULink Michael Bradley (Bradley, Hagen and Gullikson) explained this is a bit of an unusual situation, as the City has not considered a franchise application since 1983. Mr. Bradley gave an overview of the application process, the public hearing process and post public hearing process. In the 2014 Century Link approached the City regarding a franchise, an application was submitted on March 12, 2015. Bradley explained to the council their role as Policy Makers over the process, and recommended the Public Hearing remain open until March 27, 2015 at 4:00 pm. Tyler Middleton, Century Link Vice President of Operations for Minnesota explained Century Link is prepared to offer competitive options for Columbia Heights residents. Middleton explained Century Link is the third largest telecommunication company in the US; noting 2.3 million homes have access to Prism TV. Mary LaFave, Director of Public Policy with Century Link explained that it is essential to have a competitive franchise approved by the City Council prior to being able to offer service. Ms. LaFave stated they would be willing to adopt similar terms as the City currently has with Comcast. LaFave explained there is a state law that makes it difficult to allow for competitive service. Minnesota law provision 238.081 mandates a substantial build -out in five years. Century Link believes the FCC preempted and overturned the rule, because that provision constitutes an un- permissible barrier to entry in competitive franchises. Because the amount of investment required by a new entrant, and the required build out, that is a barrier to entry. Councilmember Nawrocki questioned how this compares with Direct TV. LaFave explained Direct TV and Dish Network do not have any facilities in the public right -of -way, and the City has no authority over them. Councilmember Nawrocki asked how the Public Access channels would be affected. Ms. LaFave confirmed all of the City's public access channels can be carried. Councilmember Murzyn, Jr. asked about the time frame to get the entire City access. Ms. LaFave explained that would be based on market success. Tyler Middleton explained many homes in Columbia Heights already have a combination of fiber and copper networks. Councilmember Nawrocki questioned how many channels are available through the Prism TV. Middleton stated there are four pricing/packaging plans, with potentially over 200 HD channels. Councilmember Schmitt questioned the number of other cities they are negotiating with. Middleton stated they are in negotiations with just about all of the cities within the seven county metro area. Mayor Peterson questioned the proposed cost and marketing plan. Middleton explained they will be aggressive with their pricing and packaging. Frost Simula questioned if internet services would be offered as well. Mr. Middleton explained that the Prism TV operated through the internet, so a fundamental building block is to have internet service to your home at a minimum speed of 25 megabits /second. Mayor Peterson reported that the Public Hearing will remain open until March 27th. 2. Adopt Resolution 2015 -25, 4801 Jefferson Street N.E., being a Resolution of the City Council of the City of Columbia Heights approving rental license revocation for failure to meet the requirements of the Property Maintenance Codes. 10 Council Minutes March 23, 2015 Page 4 of 9 Fire Chief Gary Gorman explained that it is believed the property is being used as rental property. Rental paperwork has been sent out, no response has been received. Motion by Councilmember Murzyn, Jr, seconded by Councilmember Schmitt to close the public hearing and to waive the reading of Resolution Number 2015 -25, being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Murzyn, Jr, seconded by Councilmember Schmitt to adopt Resolution Number 2015 -25, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. All Ayes, Motion Carried. 3. SECOND READING of Ordinance No. 1620 On -Sale Brewer Taproom and Off -Sale Brewer Taproom Licenses and Requirements. Director of Community Development, Joe Hogeboom gave a brief explanation of the brewer Taproom/Brewpub ordinance, noting the first reading occurred at the previous council meeting. The current City Code does not have provisions for these establishments. Hogeboom reported that this is the first step in the process, noting additional meetings would be necessary, the fee schedule would need to be revised to include fees, and the zoning code would need to be revised to address this use. Councilmember Schmitt questioned how the food licensing is addressed. Director Hogeboom explained the County has various food licensing options. Motion by Councilmember Schmitt, seconded by Councilmember Murzyn, Jr. to waive the reading there being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Schmitt, seconded by Councilmember Murzyn, Jr, to adopt Ordinance No. 1620 On -Sale Brewer Taproom and Off -Sale Brewer Taproom Licenses and Requirements as written, and authorize staff to publish a summary of Ordnance No. 1620. All Ayes, Motion Carried. 4. SECOND READING of Ordinance No. 1621 Medical Marijuana Manufacturing and Dispensaries Moratorium. Director of Community Development, Joe Hogeboom explained this will be a highly regulated field within the state, noting there are three types of business associated with the recent passage, including growing, manufacturing and sales. The City could be approached for either the manufacturing or sales component. Director Hogeboom explained that many cities are passing moratoriums to allow ample time to research and obtain training if deemed necessary. Motion by Councilmember Schmitt, seconded by Councilmember Murzyn, Jr. to waive the reading of Ordinance No. 1621, there being an ample amount of copies available to the public. All Ayes, Motion Carried. if Council Minutes March 23, 2015 Page 5 of 9 Motion by Councibnember Schmitt, seconded by Councilmember Murzyn, Jr. to approve Ordinance No. 1621 upon second reading, and authorize staff to publish a summary of Ordnance No. 1621. All Ayes, Motion Carried. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations C. New Business and Reports 10. ADMINISTRATIVE REPORTS Report of the City Manager Councilmember Nawrocki asked if the traffic concern brought up at the last meeting has been forwarded to the traffic commission. Manager Fehst confirmed that it has been, and the resident initializing the request will be notified. Councilmember Nawrocki questioned if there has been any follow up with the resident who approached the council at the last meeting regarding predatory remodelers. Frost Simula -1700 49th Ave NE confirmed that he has been contacted by Community Development Director Joe Hogeboom. Councilmember Nawrocki stated that property tax increases are in the range of 8% to 24 %. Because of the upcoming increases expected from the School District, and the library levy Councilmember Nawrocki suggested the City look for ways to reduce the budget for 2016. City Manager Fehst clarified that the City increased their expenditures 3.5% for 2015, resulting in an average increase of 5.8% per property. Fehst indicated any greater increase may be a result of a valuation increase. Residents were encouraged to attend the Board of Appeals & Equalization meeting scheduled for April 13th at 6:00 pm. Report of the City Attorney Nothing to report. 11. CITIZENS FORUM Connie Buesgens -1021 44th Ave NE thanked the Public Works crew for cleaning up the area outside of Sherwin Williams. 12. ADJOURNMENT Mayor Peterson reported the Blue Grass event was a great success. Mayor Peterson reminded residents to remember our servicemen and women, and to try to enjoy life, and to do a random act of kindness. Meeting adjourned�t 8:06 p.m. r' c � I� 1VJ Respectively Submitted Katie Bruno, City Clerk/Council Secretary 12 Council Minutes March 23, 2015 Page 6 of 9 RESOLUTION NO 2015 -23 ADOPTING CHANGES IN NON -UNION SUPERVISORY SALARY RANGES, ESTABLISHING SALARIES FOR NON - UNIONIZED SUPERVISORY POSITIONS, AND CHANGES IN FRINGE BENEFITS WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non - Unionized City Employees effective January 1, 1980 (Resolution 80 -47), which indicated that on an annual basis changes will be adopted in Group Salary Ranges, and, WHEREAS, the City of Columbia Heights adopted a Comparable Worth Implementation Plan effective January 1, 1988 (Resolution 88 -50), to assure comparable compensation for positions with comparable skills, effort, responsibilities, and working conditions, and proportional compensation for positions where such factors are different; and, WHEREAS, the City of Columbia Heights annually reviews the Employer's share for various insurance prograins and other benefits for its non - unionized supervisory employees to compare what is provided to other employee groups in the City; NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights establishes salary ranges and fringe benefits for non - unionized supervisory City positions, as indicated on Schedule A which is on file in the office of the City Manager and is attached, for calendar years 2015 and 2016; and that movement through the salary range is contingent upon satisfactory performance of the employee. RESOLUTION NO 2015 -25 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Christopher J Roberts (Hereinafter "License Holder "). Whereas, the license holder is the legal owner of the real property located at 4801 Jefferson Street N.E., Columbia Heights, Minnesota. Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on February 26, 2015 of a public hearing to be held on March 23, 2015. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on or about January 26, 2015 inspection office staff sent a letter requesting the owner of the property submit the rental license application for this property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on February 26, 2015 inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular snail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to -wit: a. Failure to submit a rental license application. 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate 13 Council Minutes March 23, 2015 Page 7 of 9 notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number UN4801 -15 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the building covered by the license held by License Holder. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. ORDINANCE NO 1620 BEING AN ORDINANCE AMENDING ORDINANCE NO. 1490, CITY CODE OF 2005 RELATING TO ON- SALE BREWER TAPROOM AND OFF -SALE BREWER TAPROOM LICENSES AND REQUIREMENTS WITHIN THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights does ordain: Chapter 5, Article 5, Section 5.501 of the Columbia Heights City Code, is proposed to include the following additions: § 5.501 DEFINITIONS. Brewer taproom: a facility on or adjacent to premises owned by a brewer licensed under Minn. Statute section 340A.301, Subd. 6(c), (i) or 0) and produces less than two hundred fifty thousand (250,000) barrels of malt liquor annually, and where the on -sale and consumption of malt liquor produced by the brewer is permitted pursuant to Minn. Statute section 340A.301, Subd. 6(b). Chapter 5, Article 5, Section 5.502 of the Columbia Heights City Code, is proposed to include the following additions: 5.502.A On -sale brewer taproom (a) A brewer licensed under Minnesota Statute Section 340A.301, Subd. 6(c), (i), or 0) may be issued an on -sale liquor license for the "on sale" of malt liquor subject to the following conditions: (1) The on -sale of malt liquor may only be made during the days and hours that "on- sale" of liquor may be made. (2) A brewer may only hold one (1) brewer taproom license under this chapter. (3) The only beverage alcohol that may be sold or consumed on the premises of a brewery taproom will be the malt liquor produced by the brewer. (4) All other provisions of this chapter shall be applicable unless inconsistent with the provisions of this section. 14 Council Minutes March 23, 2015 Page 8 of 9 (5) The annual license fee shall be as established in the license fee schedule for on sale beer licenses. (6) Licensed brewer taprooms may operate a restaurant on the premises without additional licensure Chapter 5, Article 5, Section 5.502 of the Columbia Heights City Code, is proposed to include the following additions: § 5.502.B Off -sale brewer taproom (a) A brewer licensed under Minnesota Statute 340A.301, Subdivision 6(d), (i), or 0) maybe licensed for the "off - sale" of malt liquor produced and packaged on the licensed premises, subject to the following conditions: (1) Off -sale of malt liquor may only be made during the hours that "off- sale" of liquor may be made; (2) The malt liquor shall be packaged in sixty- four -ounce containers commonly known as "growlers" or in seven hundred fifty (750) milliliter bottles; (3) The malt liquor sold at "off- sale" must be removed from the licensed premise before the applicable closing time at exclusive liquor stores; (4) The "growler" must be sealed in such a manner that the seal must be broken in order to open the container and the seal must bear the naive and address of the brewer, and the legend "Not for Consumption in Public" must be prominently displayed on the seal. (b) "Off- sale" malt liquor premises shall not be subject to the requirement that they be in excess of two thousand (2,000) feet from another "off- sale" liquor premise. (c) The annual license fee shall be as listed in the License Fee Schedule ORDINANCE NO 1621 BEING AN INTERIM ORDINANCE IMPOSING A MORATORIUM ON MEDICAL CANNIBIS OR MARIJUANA MANUFACTURING AND DISTRIBUTION FACILITIES PENDING COMPLETION OF A PLANNING STUDY ASSESSING THE NEED FOR AN AMENDMENT TO THE CITY OF COLUMBIA HEIGHTS' OFFICIAL CONTROLS Section 1: WHEREAS, the State of Minnesota, through its passage of 2014 Session Laws, Chapter 311, §§ 1 -22, the Medical Cannabis Therapeutic Research Act of 2014 (the "Act "), Minnesota's fist law authorizing and regulating the use, manufacturing and distribution of medical marijuana in the forms of pills, liquids and oils; and WHEREAS, medical marijuana manufacturing and distribution facilities represent a new land use not presently addressed in the City's official controls and never previously studied by the City; and WHEREAS, the Act requires that approved manufacturers operate a total of eight distribution facilities, evenly dispersed throughout the state; and W Council Minutes March 23, 2015 Page 9 of 9 WHEREAS, the Act prohibits dispensaries near schools and co- location with healthcare practitioners, but does not preclude the City from placing additional location limitations or regulatory requirements on medical marijuana manufacturing and distribution facilities; and WHEREAS, to protect the health, safety and welfare of the citizens of Columbia Heights, City staff must study the need for amendments or additions to the City's official controls to address medical marijuana manufacturing and distribution Section 2: The City of Columbia Heights does ordain: A moratorium shall be placed on any and all medical marijuana manufacturing and distribution facilities. For the duration stated herein and until the City has completed a study of the need for amendments or additions to the City's official controls to protect the public health, safety and welfare, the City shall not accept, issue or process any application for use of real property anywhere in the City for the purpose of a medical marijuana manufacturing or distribution centers. This moratorium shall apply, without limitation, to comprehensive land use plan amendments, requests for rezoning, subdivisions, variances, conditional use permits, site plan review applications and building pen-nits for the construction or operation of medical marijuana manufacturing or distribution centers. During the period of this moratorium, City staff will conduct a study of the official controls, including appropriate permitting, licensing, land use controls and development standards that may need to be adopted or revised to protect the public health, safety and welfare of the citizens. Section 3: This ordinance shall be in full force and effect from and after 30 days after its passage, and without further action from the City Council, throughout one year from its effective date. The duration of the moratorium established under this Section may be extended by adoption of an amendment hereto for a total time not to exceed the limits set forth in Minnesota Statutes Section 462.355, subd. 4, as amended from time to time. 16 Meeting of: COLUMBIA HEIGHTS CITY COUNCIL Date of Meeting: March 23, 2015 Time of Meeting: 7:00 PM- Following the EDA Meeting Location of Meeting: COUNCIL CHAMBERS Purpose of Meeting: WORK SESSION CALL TO ORDER/ROLL CALL The meeting was called to order at 6:05 PM Present: Mayor Peterson, Council Member Nawrocki, Council Member Schmitt, Council Member Murzyn Jr, City Manager Walt Fehst, Public Works Director Kevin Hansen, Library Director Renee Dougherty, Human Resource Director /Assistant to the City Manager Kelli Bourgeois, Community Development Director Joe Hogeboom and City Clerk/Council Secretary Katie Bruno Library Design Task Force Members present: Chairperson Catherine Vesley, Bill Hugo, Jen Blake, Adrian Durand, Tricia Conway and Dave Larson Presentation by HGA regarding the schematic of the Library. Paul Neuhaus, representing HGA gave an overview of the proposed site, it was explained that the design meets the downtown business standards established by the City. The design allows for ample frontage on Central Ave. two entrances are planned, the first on Central Ave, the second from the parking lot. The bio retention area is planned for the north end of the parking lot. 56 public parking spaces are planned, and 5 -6 staff parking spaces. The interior design allows for significant computer stations, several small meeting/study rooms and a large public meeting room; which can be utilized when the library is not open. The exterior sketch indicates the height will be the same as the theater; the brick will complement the theater's exterior. Director Hansen explained the next step will be the Public Open House, scheduled for March 26th at the Public Safety building. The Library Design Task Force will next be looking at the design development stage, where they will focus more on the details of the library. Councilmember Schmitt questioned if the proposed 24 computer stations will be adequate. Library Director Renee Dougherty explained that the current library only has 8 workstations. Councilmember Schmitt indicated that she would like to see an exterior place for advertising events, suggesting banners on the light poles. Mayor Peterson suggested considering the option of adding a restroom at the north end, and considering expanding the large meeting room. Meeting Adjourned at 6:46 PM Respectively Submitted, Katie Bruno, City Clerk/Council Secretary 17 Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: CALL TO ORDER/ROLL CALL The meeting was called to order at 7:35 PM COLUMBIA HEIGHTS CITY COUNCIL April 6, 2015 7:00 PM- Following the EDA Meeting Conference Room #1 WORK SESSION Present: Mayor Peterson, Councilmembers Murzyn, Jr, Nawrocki, Schmitt and Williams. City Manager Walt Fehst, Finance Director Joe Kloiber, City Clerk Katie Bruno. City Manager Walt Fehst explained that the City has offered the use of its credit rating to underwrite bonds, for a fee. In 2007 Crestview borrowed $22,000,000. Crestview is building a project in Blaine, and has requested to refinance their bonds. If the bonds would be allowed to extinguish over time the amount would be about $338,000.00, or a present value of $240,000.00. Finance Director Joe Kloiber reported that this would be an agreement between the City of Columbia Heights, the City of Blaine and Crestview. The intent is to have this before the Council as soon as possible, as it may time for the Attorney to get the agreement in order. Councilmember Nawrocki questioned if Crestview will be eliminating the outstanding debt, and if the City is released from liability. Director Kloiber confirmed that the City's would not be responsible if the debt is satisfied. The following applicants were interviewed for consideration of appointments to Advisory Commissions: Ann Carder, Connie Buesgens, Laura Palmer, Sarah Arneson, Stan Hoium, Carol Broermann, Tim Utz, and Betsy Jetson. Meeting Adjourned at 9:10 PM Respectively Submitted, Katie Bruno, City Clerk/Council Secretary 18 PUBLIC ARTS COMMISSION MINUTES OF THE MEETING KEYES ROOM, MURZYN HALL Wednesday, March 4, 2015 6:30 PM The meeting was called to order at 6:30 PM by Chair Gretchen Nelson. Commission members present - Carrie Magnuson, Rita Nau, Gretchen Nelson, and Erin Rominger (electronically) Commission members absent - Jennifer Tuder Guests present - Columbia Heights City Council PAC Liaison Donna Schmitt Motion by Carrie, seconded by Rita, to approve the minutesfrom the December2, 2014 work session. All ayes. MOTION PASSED. Motion by Rita, seconded by Carrie, to approve the amended minutes from the February 4, 2015 meeting. All ayes. MOTION PASSED. • Carrie will contact Jen about the amendment to the February 4, 2015 approved meeting minutes before she sends them to the City. Motion by Rita, seconded by Carrie, to approve the minutes from the February 26, 2015 work session. All ayes. MOTION PASSED. Old Business a. Facebook Account/ Website • The Commission does not have a Facebook account set up, but this will be discussed further at a future meeting. b. Directory of Local Artists • Survey Monkey has been set up for the Directory submissions. It is available on the City website. Also, the Spring issue of Heights Happenings mentions the Directory and urges local artists to submit. • Gretchen said there have been two responses for the Directory —a digital photographer and a fingernail artist. • The Commission agreed that the artists need to send work samples, as well as a digital photo of themselves. • Gretchen encouraged the PAC members to sign up for the Directory. • Carrie will contact Sun -Focus and Northeaster to post newspaper announcements regarding the Directory. 19 • Though the Directory is on- going, the Commission discussed having a September 1st deadline to receive the majority of submissions. • Gretchen will check Survey Monkey and the Gmail account on a regular basis. • Erin suggested making an addition to the Directory's intro summary. She said that the Directory would be a great benefit for the artist by providing promotion for their work. Erin will send an email to Gretchen regarding her Survey Monkey suggestions. c. Grant Updates • Since In the Heart of the Beast will not be performing at this year's Jamboree, the Commission was unable to submit a proposal to the City for matching funds. • When more information becomes available, Erin will contact Carrie about the MRAC Community Arts Grant, which will be added to a future Agenda. The application deadline will probably be October 2015, but it is unclear of the exact date. d. 2015 Commission Goals • This Agenda item will be discussed at our July 2015 meeting. • Erin said that she receives e- newsletters from MRAC, and mentioned upcoming trainings with panel discussions. The next one scheduled is March 12th, 2015, with a panelist from Hamline. The Commission discussed having a future MRAC guest to help with strategic planning. Erin will forward on any useful information to PAC members. e. Heights Happenings Spring Issue • Gretchen mentioned the Heights Happenings is now available. There is an article featuring the Directory of Local Artists. f. Logo Contest Update • Carrie said that all of the logo contest winners have been notified. Carrie mailed out letters and also presented awards to CHHS students Abdirahmah Yusuf and Arely Martinez. Both high school students were pleased by the recognition. g. Logo Designs Discussion • Keith Roberts dropped off the original logo contest designs with Liz, who made them available to the Commission at the meeting. • Rita presented some ideas to the Commission to incorporate "Columbia Heights Public Arts Commission" around the logo design. The members looked over the designs and selected a few for Rita to apply different fonts for our review. • Donna mentioned that the City has picked their new branding design. The Commission looked online at the templates for the new font and department colors. The Recreation Department's color will most likely be aqua. Therefore, the Commission would like to integrate the colors aqua and gold in our logo design. Rita will contact Liz about the Recreation Department's color, as well as the City about the type of font that will be used in the new branding design. • Erin will take a Photo Shop tutorial about making changes to font types. 20 • Gretchen will be the keeper of the logo contest designs. h. Columbia Heights Jamboree Activities • The Commission would like to volunteer in some way to help Liz during the Jamboree. • Gretchen updated Rita about the February 26th work session, when the Commission first discussed this. Having a parade presence was mentioned during the work session, but Gretchen suggested at the meeting that we hold off on this until the Commission is more established with a website, Facebook account, Directory, etc. • Rita will ask her son, Dylan Nau, if he would be interested in being a judge for Heights Idol. She will also see if Dylan's band mate, Nicholas David, would be available for the event. • Gretchen will contact Liz to see if she can attend the PAC's April meeting and provide some information about the Jamboree and how the Commission can volunteer for the event. New Business a. Formal Document for Meeting Rules and Procedures The Commission agreed that they need an attendance policy for voting electronically. They want to put together a formal document that corresponds with open meeting laws. Motion by Erin, seconded by Gretchen, to establish a (Two- Person) Policy Sub - Committee. All ayes. MOTION PASSED, Motion by Rita, seconded by Gretchen, to establish a (Two- Person) Electronic Communication Sub - Committee. All ayes. MOTION PASSED. • The Policy Sub - Committee and the Electronic Communication Sub - Committee will be added to April's Agenda in order to establish what members will be attending work sessions for these two sub - committees. b. Grants — Schedule Work Sessions? • Nothing new to report. c. Meeting with Heighten the Arts (May 5, 2015) • Carrie reported that the meeting with HIA will be on May 5, 2015 at 3:45 PM (Silverwood Park, St. Anthony). The Commission would like to attend HIA's meeting to learn more about the May Student Art Showcase and how they can have a presence during the event. The members talked about possibly having a banner with the PAC logo on it. • Because the Commission's regular meetings have been moved to the first Wednesday of the month, the PAC will meet on May 6,201S at 6:30 PM. Carrie will contact Deanna Saefke to reserve the Keyes Room for that evening. d. Heights Theater Mural • There was a short discussion about the mural and what the designs) could possibly entail. Donna mentioned Medtronic's co- founder, Earl Bakken, who, as a boy, was inspired when he saw "Frankenstein" at Heights Theater. 21 • Erin said that the MRAC Community Arts Grant might be something to consider for this. e. Proposal for Creating an Arts Center in the Old Library • Donna suggested that the PAC write a letter to the City of Columbia Heights with our proposals for the site. Gretchen offered to draft the letter. Motion by Erin, seconded by Gretchen, to establish a (Two- Person) Arts Center Proposal Sub - Committee. All ayes. MOTION PASSED. • Gretchen and Erin volunteered to be on the Arts Center Proposal Sub - Committee. f. 2016 Budget • The Commission will talk to Liz about putting together a budget proposal to present to the City by August 2015. The meeting was adjourned at 8:02 PM. Respectfully submitted, Carrie Magnuson 22 CITY COUNCIL LETTER Meeting of: ADril 13.2015 AGENDA SECTION: CONSENT AGENDA ORIGINATING CITY MANAGER NO: 7C DEPARTMENT: PUBLIC WORKS BY: K. Hansen BY: / - ITEM: ADOPT RESOLUTION 2015 -27 AWARDING STREET STRIPING, RESOLUTION 2015 -28 DATE: 4/7/2015 DATE: AWARDING CRACK SEALING, AND RESOLUTION 2015 -29 AWARDING SEAL COATING Background: In 2005, City Council authorized staff to enter into a Joint Powers Agreement (JPA) with the Cities of Coon Rapids, Andover, Brooklyn Center, Columbia Heights, and Fridley to seek bids for street maintenance, including street striping, crack sealing and seal coating. In subsequent years, the JPA has been amended to include the cities of Anoka, Circle Pines, East Bethel, Ham Lake, and Mahtomedi. For Columbia Heights, crack sealing and seal coating are annual maintenance projects to help preserve the integrity and extend the life of the bituminous streets. The City Council authorized staff to seek bids at the Improvement Hearing on December 1, 2014. The City has been bidding with the north metro cities for ten years. Plans and specifications for the street maintenance project were advertised for bids on February 6 and 13, 2015. Bids were received and publicly read aloud at the February 27, 2015 bid opening. STREET STRIPING Company Amount AAA Striping Service $ 197,720.60 Traffic Marking Service $ 224,345.92 Warning Lites of Minnesota $ 237,629.84 CRACK SEALING Company Amount Allied Blacktop $ 293,623.86 Asphalt Surface Technologies $ 341,115.74 American Pavement Solutions $ 354,356.40 rn Faher Asphalt Sealers $ 428,938.46 SEAL COATING Base Bid Amount Alternate Bid Amount Company (Trap Rock) Granite Allied Blacktop $ 1,409,830.84 $ 1,407,934.35 Pearson Brothers $ 1,457,438.49 $ 1,442,266.57 Asphalt Surface Technologies $ 1,526,232.15 $ 1,472,100.18 Analysis /Conclusions: STREET STRIPING: The JPA low bid was submitted by AAA Striping Service of St. Michael, Minnesota in the amount of $197,720.60 (total for all cities). From the bid prices in 2014, the cost of street striping increased $0.65 per gallon to $19.15. For the City of Columbia Heights, the estimated costs are $3,300 budgeted in State Aid Maintenance and $650 budgeted in the General Fund — Traffic Signs and Signals. 23 CITY COUNCIL LETTER Meetiniz of: April 13, 2015 AGENDA SECTION: CONSENT AGENDA ORIGINATING CITY MANAGER NO: DEPARTMENT: PUBLIC WORKS BY: K. Hansen BY: ITEM: ADOPT RESOLUTION 2015 -27 AWARDING STREET STRIPING, RESOLUTION 2015 -28 DATE: 4/7/2015 DATE: AWARDING CRACK SEALING, AND RESOLUTION 2015 -29 AWARDING SEAL COATING Continued — Page 2 CRACK SEALING: The JPA low bid was submitted by Allied Blacktop Company of Maple Grove, Minnesota in the amount of $293,623.86 (total for all cities). From the bid prices in 2014 the cost of crack sealing increased $0.04 per lineal foot to $0.70. For the City of Columbia Heights, the estimated cost is $2,120 to be appropriated from City Infrastructure Fund. SEAL COATING: The JPA low bid was submitted by Allied Blacktop of Maple Grove, Minnesota, in the amount of $1,409,830.84 (total for all cities) for Trap Rock, with an alternate bid of $1,407,934.35 (total for all cities) for Granite cover aggregate. Public Works recommends accepting the base bid amount. From bid prices in 2014, the cost of the trap rock aggregate increased $0.12 per square yard to $0.93 and granite aggregate increased $0.16 per square yard to $0.92. The cost of the polymer modified asphalt emulsion decreased $0.50 per gallon to $2.02. For the City of Columbia Heights, the estimated costs are $19,555 to be appropriated from Zone 7 Seal Coat assessment project and $25,280 to be appropriated from City Infrastructure Fund, RECOMMENDED MOTIONS — STREET STRIPING: Recommended Motion: Move to waive the reading of Resolution 2015 -27, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution 2015 -27, being a resolution awarding the Joint Powers Agreement Contract with the City of Coon Rapids for the 2015 Street Striping Project to AAA Striping Service, based upon their low, qualified, responsible bid in the amount of $19.15 per gallon for Street Markings and $100.00 per gallon for Street Symbol Markings with an estimated cost of $3,300 to be appropriated from Fund 212- 43190 -4000 and $650 to be appropriated from Fund 101- 43170 -4000. RECOMMENDED MOTIONS — CRACK SEALING: Recommended Motion: Move to waive the reading of Resolution 2015 -28, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution 2015 -28, being a resolution awarding the Joint Powers Agreement Contract with the City of Coon Rapids for the 2015 Crack Sealing Project to Allied Blacktop Company based upon their low, qualified, responsible bid in the amount of $0.70 per lineal foot for crack sealing with an estimated cost of $2,120 to be appropriated from Fund 430 - 46323 -4000. 24 CITY COUNCIL LETTER Meeting of-- AnTi] 13 201S AGENDA SECTION: CONSENT AGENDA ORIGINATING CITY MANAGER NO: DEPARTMENT: PUBLIC WORKS BY: K. Hansen BY: ITEM: ADOPT RESOLUTION 2015 -27 AWARDING STREET STRIPING, RESOLUTION 2015 -28 DATE: 4/7/2015 DATE: AWARDING CRACK SEALING, AND RESOLUTION 2015 -29 AWARDING SEAL COATING Continued — Page 3 RECOMMENDED MOTIONS — SEAL COATING: Recommended Motion: Move to waive the reading of Resolution 2015 -29, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution 2015 -29, being a resolution awarding the Joint Powers Agreement Contract with the City of Coon Rapids for the 2015 Seal Coating Project to Allied Blacktop Company, based upon their low, qualified, responsible bid in the amount of $2.02 per gallon of emulsion and $0.93 per square yard of aggregate with an estimated cost of $19,555 to be appropriated from Fund 415- 51301- 5185 and $25,280 to be appropriated from Fund 430 - 46323 -5185. Attachments: Resolutions COUNCIL ACTION: 25 RESOLUTION 2015 -27 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 2015 STREET MAINTENANCE, STREET STRIPING PROJECT WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon Rapids to administer the public bidding process including entering into a contract with the low, qualified, responsible bidder, and WHEREAS, pursuant to an advertisement for bids for 2015 Traffic Markings, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Company Amount AAA Striping Service $ 197,720.60 Traffic Marking Service $ 224,345.92 Warning Lites of Minnesota $ 237,629.84 WHEREAS, it appears that AAA Striping Service of St Michael, Minnesota is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 1. The City of Coon Rapids is hereby authorized to enter into a contract with AAA Striping Service on behalf of the City of Columbia Heights for 2015 Street Striping, according to the specifications for said project and accepting AAA Striping Services bid. 2. The City Manager of Columbia Heights is authorized to expend funds in accordance with the terms of the Joint Powers Agreement and the Bid Documents. 3. City Street Striping Project shall be funded with 80% State Aid maintenance funds and 20% general funds. Passed this 13th day of April, 2015 Offered by: Seconded by: Roll Call: Katie Bruno City Clerk CITY OF COLUMBIA HEIGHTS IM Mayor Gary L. Peterson K -1 RESOLUTION 2015 -28 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 2015 STREET MAINTENANCE, CRACK SEALING PROJECT WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon Rapids to administer the public bidding process including entering into a contract with the low, qualified, responsible bidder, and WHEREAS, pursuant to an advertisement for bids for 2015 Crack Sealing, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Company Amount Allied Blacktop Company $ 293,623.86 Asphalt Surface Technologies $ 341,115.74 American Pavement Solutions $ 354,356.40 Fahrner Asphalt Sealers $ 428,938.46 WHEREAS, it appears that Allied Blacktop Company of Maple Grove, Minnesota is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA The City of Coon Rapids is hereby authorized to enter into a contract with Allied Blacktop Company on behalf of the City of Columbia Heights for 2015 Crack Sealing, according to the specifications for said project and accepting Allied Blacktop Company bid. 2. The City Manager of Columbia Heights is authorized to expend funds in accordance with the terms of the Joint Powers Agreement and the Bid Documents. City Crack Sealing Project shall be funded with infrastructure funds. Passed this 13th day of April, 2015 Offered by: Seconded by: Roll Call: Katie Bruno City Clerk CITY OF COLUMBIA HEIGHTS Im Mayor Gary L. Peterson 27 RESOLUTION 2015 -29 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 2015 STREET MAINTENANCE, SEAL COATING WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon Rapids to administer the public bidding process including entering into a contract with the low, qualified, responsible bidder, and WHEREAS, pursuant to an advertisement for bids for 2015 Street Maintenance, Seal Coating bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Base Bid Amount Alternate Bid Amount Company (Trap Rocky Granite Allied Blacktop $ 1,409,830.84 $ 1,407,934.35 Pearson Brothers $ 1,457,438.49 $ 1,442,266.57 Asphalt Surface Technologies $ 1,526,232.15 $ 1,472,100.18 WHEREAS, it appears that Allied Blacktop of Maple Grove, Minnesota is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 1. The City of Coon Rapids is hereby authorized to enter into a contract with Allied Blacktop Company on behalf of the City of Columbia Heights for 2015 Street Maintenance Seal Coating, according to the specifications for said project. 2. The City Manager of Columbia Heights is authorized to expend funds in accordance with the terms of the Joint Powers Agreement and the Bid Documents. 3. City Seal Coat Project shall be funded with 45% assessments and 55% infrastructure fund. Passed this 13th day of April, 2015 Offered by: Seconded by: Roll Call: Katie Bruno City Clerk CITY OF COLUMBIA HEIGHTS :• Mayor Gary L. Peterson 28 CITY COUNCIL LETTER AGENDA SECTION: CONSENT NO: 7D ITEM: AUTHORIZATION TO SEEK BIDS FOR 2015 MISCELLANEOUS UTILITY REPAIRS ot: ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hansen DATE: 4/7/15 CITY MANAGER BY: !/X DATE:' Annually, Public Works staff cleans and inspects portions of the sanitary and storm sewer system, including pipe and structures. Through underground televising, staff has determined that the locations identified below will need pipe segments replaced. In these areas the pipe has lost shape, pipe segments are missing or the pipe has settled significantly which decreased pipe capacity. The condition of structures is determined through visual inspections. In addition, the operation of hydrants and water main valves is evaluated during the annual flushing program and while isolating water main break locations. Sanitary Sewer System 44th Avenue, west of McLeod Street: New manhole* Leander Lane: Sanitary sewer pipe repair (30') Central Avenue at 40th Avenue: Replace adjusting rings and casting Fairway Drive: Sanitary sewer pipe repair (10') 4534 Chatham Road (rear yard): Sanitary sewer pipe repair (10') Heights Drive: Replace manhole (3) and Sanitary sewer pipe repair (250') Storm Sewer System 44th Avenue at Leander Lane: Replace catch basin (2) and pipe (60')* 40th Avenue at Jefferson Street: Replace catch basin Jackson Street at 40th Avenue: Replace catch basin 40th Avenue at Van Buren Street: Replace catch basin 4226 Stinson Boulevard: Replace catch basin Alley - Polk to Buchanan, South of 39th Avenue: Replace catch basin (2) 38th Avenue at 5th Street: Replace rings and casting Water Main System 44th Avenue, Central Avenue to Reservoir Boulevard: Replace hydrant (3)* 53rd Avenue at University Avenue Service Drive: Replace hydrant Jefferson Street at 44th Avenue: Replace hydrant 37th Avenue, Madison Place to Quincy Street: Replace adjusting rings and casting on gate valve MH (4) McLeod Street: Install gate valve (2) to service Crestview properties *Work being done prior to 44th Avenue mill and overlay project. Recommended Motion: Move to authorize staff to seek bids for the 2015 Miscellaneous Utility Repair proj ect. COUNCIL ACTION: 29 CITY COUNCIL LETTER AGENDA SECTION: CONSENT NO: 7E ITEM: APPROVE MINI GRANT AGREEMENT WITH MWMO IN THE AMOUNT OF $3,000 FOR RAIN GARDEN CONSTRUCTION ON RESERVOIR BOULEVARD, NORTH OF PETERS PLACE ot: ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hansen DATE: 4/7/2015 2015 CITY MANAGER BY ;,,I�Ao DATE: Background: The City of Columbia Heights officially became a member of the Mississippi Watershed Management Organization (MWMO) in March of 2012. The MWMO has a Stewardship Fund Mini Grant that provides financial assistance for community - initiated activities that fulfill the MWMO requirements of protecting and improving water quality, habitat and natural resources. Abby Hansen, property owner at 3918 Reservoir Boulevard (north corner of Reservoir Boulevard and Peters Place), approached the City about installing a boulevard rain garden along Reservoir Boulevard. The homeowner has volunteered to maintain the garden. A copy of her letter in support of the grant application is attached. Previously the Anoka Conservation District (ACD) completed a storm water retrofit analysis for the MWMO. A rain garden along Reservoir Boulevard at Peters Place fits in with that analysis. Analysis: The rain garden will be designed with Anoka Conservation District (ACD) staff, the property owner, and the City. A contractor will grade the boulevard area and install any features that are needed, such as a small retaining wall or fence. City staff plans to advertise the project and involve the neighborhood in planting the rain garden. ACD estimates the rain garden will remove 185 pounds per year of total suspended solids and .1 pound per year of total phosphorous from the storm water. In addition, the City will be reconstructing the pedestrian ramps at the intersection to comply with ADA requirements. Storm water funds will also be used for ACD staff time, materials, and construction. Recommended Motion: Move to enter into a Mini -Grant Agreement with the Mississippi Watershed Management Organization (MWMO) for rain garden construction on Reservoir Boulevard, north of Peters Place for an approved amount not to exceed $3,000; and, furthermore, to authorize the City Manager to enter into an agreement for the same. Attachments: MWMO Agreement Abby Hansen Letter COUNCIL ACTION: 30 Mini Grant Agreement No. STEWARDSHIP FUND MINI GRANT AGREEMENT THIS AGREEMENT is made the day of , 20 , by and between the Mississippi Watershed Management Organization, a Minnesota joint powers organization (hereinafter "MWMO ") and the City of Columbia Heights (hereinafter "Grantee "). 1. BACKGROUND 1.1. The MWMO has established the Stewardship Fund to extend the MWMO's ability to protect and improve water quality, habitat and natural resources through partnerships and by providing financial assistance for community- initiated activities that fulfill the program's goals. 1.2. Grantee has submitted the attached application (hereinafter the "Final Application "), which is made a part of this Agreement, to the MWMO for funds to pay for the project or program described in the attached Exhibit A, which is made a part of this Agreement. 1.3. The MWMO has determined that the project or program is consistent with the goals for which the Stewardship Fund was created. 1.4. The MWMO is willing to fund the activities described in Exhibit A and in the Final Application in accordance with the terms of this Agreement. 2. SERVICES 2.1. Grantee will perform the services described in Exhibit A and in the Final Application in accordance with the schedule set forth in Exhibit A. 2.2. Following completion of the services described in Exhibit A and in the Final Agreement, Grantee will submit all final deliverables to the MWMO, as described in Exhibit A. 3. FINANCIAL REPORT AND REIMBURSEMENT 3.1. The maximum amount of the grant to be paid to Grantee will be $3000.00. Fifty percent of the maximum amount will be paid upon signing of this Agreement. Remaining funds will be reimbursed at the end of the project, up to the maximum amount of this grant or the maximum total amount of reimbursable expenses incurred by Grantee, whichever is less. All other costs incurred by Grantee in connection with performance of Grantee's obligations under this Agreement will be the responsibility of Grantee. Grantee will submit requests for payment along with a list of all expenses incurred and copies of all receipts and invoices related to the project. Requests for reimbursement shall be submitted using the MWMO reimbursement form. Expenses incurred prior to the MWMO's signature date are not 4565730 MD160 -1 31 eligible for reimbursement. The MWMO will make final payment within 60 days of a request for payment accompanied by the required financial information. 4. GENERAL TERMS 4.1. Amendments. An amendment to this Agreement or Exhibit A must be in writing and executed by the MWMO and the Grantee. 4.2. Independent Contractor. Grantee will act in all respects as an independent contractor under this Agreement and will be solely responsible for performance of services required hereunder as well as the means and manner of performance thereof. The MWMO will not be an employer, partner, or co- venturer with Grantee for any purpose, and will have no responsibility or liability for the acts or omissions of the Grantee. Nothing herein authorizes Grantee to act as an agent or representative of the MWMO for any purpose whatsoever. 4.3. Ownership and Use of Work Product and Purchased Property. Except as provided in Exhibit A. all data, notes, working papers, reports and other work products produced in fulfilling the Grantee's obligations under this Agreement (hereinafter "Work Product ") shall become, upon creation, the exclusive property of the MWMO. The Grantee may not use the Work Product or any other deliverables under this Agreement for any purpose other than fulfilling its obligations under this Agreement without the prior written consent of the MWMO. The MWMO may grant or deny the Grantee's application for such consent or may condition its consent on the payment of compensation or the imposition of such other conditions as the MWMO deems appropriate. Except as provided in Exhibit A property purchased with grant funds will become the property of the MWMO. 4.4. Naming Rights and Acknowledgments. MWMO shall, except as provided in Exhibit A, have its name and logo represented in the materials that are developed and will be acknowledged in printed materials, publications, presentations and other uses and materials developed under this Agreement. The MWMO logo and acknowledgments will be utilized according to the MWMO Corporate Identity Graphic Standards and direction of the MWMO Communication and Outreach staff or the Executive Director. 4.5. Conflict and Priori ty. To the extent of any inconsistency between this Agreement, the Final Application and Exhibit A, - Exhibit A will control over this Agreement and this Agreement will control over the Final Application. 4.6. Compliance with the Law. The Grantee agrees to abide by the requirements and regulations of The Americans with Disabilities Act of 1990 (ADA), the Minnesota Human Rights Act (Minn. Stat., Ch. 363), and Title VII of the Civil Rights Act of 1964. These laws deal with discrimination based on race, gender, disability, and religion, and with sexual harassment. In the event of questions from the Grantee concerning these requirements, the MWMO agrees to promptly supply all necessary clarifications. Violation of any of the above laws can lead to termination of this Agreement. 4.7. Audits. The Grantee agrees that the MWMO, the State Auditor or any of their duly authorized representatives, at any time during normal business hours and as often as they 2 4565730 MD160 -1 32 may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt and transcribe any books, documents, papers, and records that are relevant and involve transactions relating to this Agreement. 4.8. Grantee's Insurance. In order to protect the MWMO, the Grantee and the public and to meet Grantee's obligations under this Agreement, the Grantee agrees at all times during the term of this Agreement and beyond such term when so required, to have and keep or cause to have and be kept in force, and to cause all contractors and subcontractors to do likewise, to carry insurance coverages sufficient to cover risks associated with its activities under this Agreement. 4.9. Indemnification. The Grantee agrees to defend, indemnify and hold harmless, the MWMO, its officials, officers, agents and employees from any liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorney's fees, resulting directly or indirectly from any act or omission of the Grantee, its contractors or subcontractors or anyone directly or indirectly employed by them, or anyone volunteering for them, or any party that directly or indirectly benefits from the activities specified in this Agreement, or anyone for whose acts or omissions they may be liable in the performance of the activities specified in this Agreement and against all loss by reason of the failure of the Grantee to perform fully, in any respect, all obligations under this Agreement. 4.10. Cancellation and Revocation. The MWMO may cancel this Grant Agreement for just cause. Just cause means that the Grantee is not disbursing funds in accordance with established procedures, or has otherwise breached a term of this Agreement. The Grantee will be given written notice 14 calendar days prior to cancellation. Such notice shall be by certified mail addressed to the Grantee's Primary Contact as designated in Exhibit A of this Agreement. Additional secondary contacts may be designated in Exhibit A. The cancellation shall be effective on the beginning of the 15' day after such notice is mailed unless an agreement of a cure for the breach is reached within such 14 -day period or the MWMO's authorized representative allows an extension in writing. The Grantee may cancel this Grant Agreement with or without cause. In the event of cancellation by the MWMO or the Grantee, the Grantee is entitled to payment, determined on a pro rata basis, for work satisfactorily performed, and the remaining grant funds must be returned to the MWMO within thirty (30) calendar days. 4.11. Term of Agreement. This Agreement will be effective when all necessary approvals and signatures have been obtained, and will terminate one year after such date or the date all obligations have been satisfactorily fulfilled by both parties, whichever comes first. 4.12. Notices. Any notice or demand authorized or required under this Agreement shall be in writing and shall be sent to the other party as follows: 1) by certified mail for Cancellation and Revocation, as described in Section 4.10; and 2) by electronic or regular mail for all other communications. Any notice or demand authorized or required under this Agreement shall be sent to the other party as follows: 4565730 MD160 -1 33 To the Grantee: Org Name: City of Columbia Heights Primary Contract; First and Last Name, title: Walter Fehst, City Manager Address: 590 40th Ave. NE City: Columbia Heights Minnesota ZIR 55421 FEIN: 41- 6005069 To the MWMO: Tamara Schmitz Mississippi Watershed Management Organization 2522 Marshall Street NE Minneapolis, MN 55418 MISSISSIPPI WATERSHED GRANTEE MANAGEMENT ORGANIZATION By: By: Its Executive Director Its: 4 4565730 MD160 -1 34 EXHIBIT A TO MINI -GRANT AGREEMENT NO. Project Manager: Lauren Letsche, Stormwater Specialist, City of Columbia Heights Mailing Address: 637 38th Ave NE, Columbia Heights, MN 55421 Telephone Number: 763-706-3709 Email: lauren.letsche @ci.columbia - heights.mn.us I. General Description of Project [paragraph 1.2] In this project, the Grantee will install and maintain a raingarden with Minnesota native plantings to collect stormwater runoff from Reservoir Blvd and Peters Pl. During the installation, they will update the current ADA ramp to meet current ADA accessibility standards and possibly conduct minor milling /paving in the intersection to help direct water away from the pedestrian ramps to prevent future ponding. Other ideas discussed included educational signage and engaging the public in the project. II. Grantee Services — Project Activities and Project Schedule [paragraph 2.1] The Grantee will conduct the following activities: 1. Evaluate the project area including one more soil test and complete the raingarden design. 2. Work with the adjacent homeowner to select plants for the site. 3. Put the project out for bid. 4. Install the raingarden and plants and conduct other street construction necessary to ensure the site prevents ponding (curb cuts, mill overlay, etc.). City staff will monitor the installation to watch for any unforeseen soil conditions to ensure project success. 5. Set up and implement a maintenance plan for a minimum of 3 -5 years that utilizes the adjacent property owner's efforts and has a contingency for maintenance, should the homeowner be unavailable to conduct this activity. 6. Promote the project in the city newsletter and on the city website. 7. Work with the MWMO to create and implement a plan to engage residents in the project. 8. Discuss the creation of educational signage for the project. 9. Participate in Closeout activities with the MWMO. The MWWMO will review the content of all education materials, including fliers, articles, etc, prior to their use. Please allow a minimum of days for review. A -1 4565730 MD160 -1 35 Project Schedule March /April 2015: Evaluate project area in better detail to aid in design of raingarden. May 2015: Design of raingarden and work with property owner to select plants. Date TBD: Plan city newsletter and website promotion; M\X'MC) staff will connect for project updates. June /July 2015: Finalize design and put out bid for work. Discuss potential signage. Pre - Construction: Call the MWMO in advance to let staff know when the project will commence. August/ September: Install raingarden October, 2015: Participate in close out activities with the MW/MO following project completion. III. Deliverables [paragraphs 2.1 and 2.2] The Grantee will provide the M\x'MO with: 1. At least two high resolution digital photos to show, the project before and after installing the stormwater Best Management Practice (BMP). Photos should show the effect of the stormwater BMP after it's operational. Photos should be taken from an identical vantage point and include the larger context of the property. A minimum resolution of 1600 x 1200 dpi is preferred forphotos Photos ;Pill be used ingeneralpublic outreach to promote storm;Pater best management-practices. 2. Results of the soil testing provided in a brief written notes. 3. Copies of any articles or press releases associated with the project, with electronic links to these documents. 4. Copy of the maintenance plan. 5. Copy of materials used to engage the public in the project. 6. Provide the MW/M0 with a record of all eligible expenditures (receipts, invoices, and other pertinent documentation) incurred according to the Project Budget identified in Exhibit A. 7. Deliverables will be provided to the MWMO in digital format, when possible. 4565730 MD160 -1 KZI N. Payment and Reimbursables [paragraph 3.1 ] [Note: A list of project expenses that may be eligible and expenses that are not eligible may be found in the MWMO's published Stewardship Fund Program description.] Item MWMO Funds Matching Funds Total Project Costs Staff ($34.37 /hour X 24) $400.00 $424.83 $824.83 Consultant ($73.00 /hour X 28 ) $1020.00 $1024.00 $2044.00 Contractor ($33.55 /hour X 100 hours) $500.00 $2855.00 $3,355.00 Concrete Curb & Gutter $200.00 $100.00 $300.00 Seedin /Sod* $25.00 $25.00 $50.00 Retaining Wall* $0.00 $600.00 $600.00 Barrier Fence or Shrubs)* $100.00 $100.00 $200.00 Plants* $500.00 $750.00 $1250.00 Soil* $100.00 $100.00 $200.00 Mulch* $75.00 $75.00 $150.00 Erosion control* $40.00 $135.00 $175.00 Promotional Materials (signs, public engagements, etc $100.00 $100.00 $200.00 Total: $3000.00 $6348.83 $9348.83 V. Exceptions to Terms of Grant Agreement and Special Provisions A -3 4565730 MD160 -1 37 Prated It. Pees It on. MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION 2522 Marshall Street ICE Minneapolis, Minnesota 55418 -3329 www.mwmo.org (612) 465 -8780 (612) 465.8785 fax STEWARDSHIP FUND GRANTS Mini Grant - Full Application Congratulations on being selected to complete a Full Application for a MWMO Stewardship Fund Mini Grant! Mini Grant projects with goals that match one or more of the following purposes are more likely to be considered for funding: 1. Develop partnerships with community organizations 2. Protect or improve the quality of water, habitat, and natural resources 3. Build community understanding, knowledge, and initiative related to water, habitat and natural resource issues and solutions Before submitting a Mini Grant Full Application: Applicants are required to request and participate in a face -to- face meeting with NfWMO staff. During this meeting, MWMO staff will provide feedback on the applicant's Pre - Application and ask clarifying questions, as needed. After you meet with MWMO staff, complete the following Mini Grant Full Application and the Budget Form attached to your email announcement. This information is critical to assisting the MW110 in determining if a project might be successful and determining if funding will fulfill our funding goals. Full- Applications are intended to build on information provided in the Pre - Application phase. Please provide additional information you may have gathered since completing your Pre - Application and /or that MWMO staff requested during your face- to-face meeting. Examples of new information might include: Additional partners that have joined your project since the Pre - .Application, more budget details, site information, etc. In some instances, no new information may be needed. If this is the case, you may cut and paste the same information from your Pre - Application form into the boa on the form. (Duplicated information helps staff coordinate details of your proposal with internal office needs). For assistance in filling out the Mini Grant Full Application or Budget Form, contact: Tammy Schmitz, Program Specialist: Stewardship & Community Outreach (612) 746 -4988 or tschmitz(@mwmo.org Date of Full Application: 1/26/15 38 1. Name and address of the organization applying for the grant. This organization will handle the financial details for the City of Columbia Heights 637 3811, Ave NE Columbia Heights MN 55421 2. Who should we contact about your project? (Name, Title, Organization, Address, Phone and Email) How is this indivdual representing your organization? Lauren Letsche, Stormwater Specialist City of Columbia Heights 637 3881 Ave NE Columbia Heights MN 55421 763- 706 -3709 lauren.letsc,he(@ci.coluinbia-hdghts.nin.us Contact for project details. 3. Who has permission to sign contracts on behalf of the organization? Does this individual have other signing permissions? For example, can they sign letters or other documents on behalf of the organization? Please specify. 0 Kathy Young, Kevin Hansen or the City Manager. Yes, they have the ability to sign legal documents regarding contracts & payments for the project. List the name(s) of anyone else, or other groups /organizations, helping with this project Mitch Haustein, Anoka Conservation District 5. Briefly describe how they are helping. For example, are they providing funding, offering services, donating materials, providing volunteers and /or some other assistance? Note about Optional Letters of Support: Your application may be more competitive if you include a Letter of Support or an email from each partner explaining their support Letters might indicate their level of interest and type of support for your project. Services being offered by Anoka Conservation District mill be design of the raingarden. 39 6. Where is your project located? (Address or nearest intersection or location of an event that is part of your project): Reservoir Blvd at Peters P1 7. If your project is located on a specific property, is the property owner involved in the project planning? ® YES ❑ NO ❑ NOT SURE REQUIREMENT: If your project will be placed in the ground or affect someone's property, the MEMO requires that applicants attach a Letter of Permission from the landowner. (If the owner is a company, please have them write the letter on their company letterhead). The letter should detail the permission being given and must be signed by the owner or their designated representative for these activities. 8. For in- the - ground projects only, fill out the boxes labeled 8a -8e below, that are pertinent to your project. If you are unsure about the need for this information or how- to fall it out, contact Tammy Schmitz. ■ 8a: Attach a drawing of the site that includes a measurement of the area where the project will lie, where the project will sit on the site, and other details that will assist reviewers in understanding the size of your project and how it will be situated when complete. ■ 8b: Share any details you have about the soil on -site. Sandy till: chiefly sandy loam textured, unsorted sediment. Pebbly commonly capped or interbedded with thin deposits of silty to gravelly stratified sediment. • 8c: Share water quality measurements or water volume that will be changed after the project is implemented. V alues: TP(lb /yr) = 0. 1, % Reduction = 0.2 TSS (lb /yr) = 185, % Reduction = 1.4 Volume (acre- feet /yr) = 0.1, % Reduction = 0.3 ■ 8d: List permits or other approvals that maybe required or have been secured or are anticipated from governing agencies like cities, counties, MPCA, the DNR or others. None 40 ■ 8e: Explain how the project will be maintained after it is installed, and for how long the organization will commit to maintaining it. The project will be maintained by the homeowner adjacent to the project area & be recorded in an agreement with Anoka County. The city will maintain as needed but will send any correspondence regarding maintenance to the homeowner adjacent to the project location. 9. ALL PROJECTS: Describe your project idea, including how it will specifically educate or engage your audience and /or the general public in water protection or understanding water resource. (Be sure to narrow your idea sufficiently so that you can be successful.) Install a blvd raingarden with Minnesota native plantings to collect stormwater runoff from Reservoir Blvd & Peters Pl. This is a 2.1 acre drainage area & water ponds at the ADA Ramp on the north side of the intersection at Peters PI & Reservoir Blvd creating a safety concern. There is no catch basin or storm sewer pipe in the vicinity of the intersection. However, the storm sewer system in the area drains directly to the Mississippi River. Street sweeping is the only stormwater treatment in place for this drainage area, installing a curb cut raingarden would allow for an additional treatment and added benefits to quality of water, habitat, & natural resources. There would be a TSS & TP reduction to the Mississippi River with the installation of this project. Our project goes above & beyond to protect & improve the quality of water by allowing it to infiltrate into the ground rather than entering the storm sewer system. The city plans to promote information about the raingarden and its affects in their city newsletter as well as on their website. Possible signs may also be installed explaining what a raingarden is for those pedestrians /residents that walk the area. This will give them the knowledge of how: a raingarden works and the benefit it has to the water quality in the area. The City is already working with the current homeowner of the adjacent property. When it comes time to select plants for the raingarden the home owner will select them with guidance from Anoka Conservation District as well as the City. Another idea that is being considered is getting the residents who like to get their hands dirty involved in installing the different plants that will be in the raingarden. This educates residents on a more direct level of raingardens and how they work as well as benefits to the environment. This area was flagged as a potential project by the Anoka Conservation District as part of a recent stormwataer retrofit analysis completed for the I'JV'MO. The details from the project area are attached from the stotmwater retrofit analysis. In completing this project the pedestrian ramps will be updated to meet current ADA accessibility standards. In addition, minor milling and paving may be done in the intersection to help direct the water away from the pedestrian ramps and make sure that no more ponding occurs. 10. Please describe how the project will be monitored or evaluated for effectiveness or success in meeting its goals: U] The property owner adjacent to the project will have the responsibility to make sure the raingarden is maintained and effective. The city's stormw:-ater specialist will also play a role in inspecting the curb cut raingarden to monitor effectiveness and any required maintainence noted during inspection will be reported to the adjacent homeowner to be addressed and taken care of. 11. Describe a detailed time line below. Include start and end dates for the project, including major activities or milestones. March /Apri12015: Evaluate project area in better detail to aid in design of the raingarden. May 2015: Design of raingarden & work with property owner to select plants June /July 2015: Finalize design & put out bid for work August/ September 2015: Install Raingarden October 2015: Close out completed project. 12. How will the project be funded? Use the Mini Grant Budget Form that was sent with your Mini Grant Full Application or download it from: htW: / /mwmo org minigrants html (Contact Tammy Schmitz for hard copies or assistance with the form.) Follow these steps to complete the form: • Review the lists of `Eligible Project Expenses" and "Expenses that are not eligible" below • Provide a budget based on Eligible Project Expenses • Provide details about items in the budget on lines where the information would help reviewers understand your intent better Eligible Project Expenses Project expenses will be discussed in detail during the MVClviO meeting and during contracting. The following project expenses may be eligible for reimbursement: Staff time C3 Consultant costs (e.g., engineering, design, training) • Contractor costs • Materials and supplies Postage • Printing • Travel • Facility rental • Others as proposed and accepted Expenses that are not eligible: a Costs incurred before a funding Agreement is signed Any costs not directly related to the funded project ° Costs associated with activities that are a normal part of the organization's activities (for example, production of an organization's regular newsletter) General "overhead" or "administrative fees" that are not specific to this project 42 Features that are deemed aesthetic only 13 Regulatory requirements, such as sanitary sewer line disconnects (only stormwater best management practices that exceed regulatory requirements are eligible for funding) Thank you for completing the Mini Grant Full Application and Budget forms. Please use one of the following methods to submit your forms: Email submissions to: Tamara Schmitz (Phone: 612 - 746 -4988) Program Specialist: Stewardship & Community Outreach tschmitz @mwmo.o� Or submit paper copies to: Mississippi Watershed Management Organization Mtn: Tamara Schmitz 2522 Marshall Street NE Minneapolis, AIN 55418 -3329 43 d s J C L 7 A J a, _ > -o o q- a) m c Q o m L ro o any a 3� $ Z o °: L m e v y Y m x O ,-+ O ++ M O O• C by 7 >, C � C C a C O O {/j O C C ++ rn C 44 oD C'p� a OV N a O E N �m�} pppp f+� h0 rn C C GD O -a O Cto tq �A nC C C _ C � E cL L CL to tn 1- O — O c OQ O V L Vf C u O Q '0 ' Q 'N L O m D c N a) 7 a. cr aj 4n Q V = to L 7 m N O bn m d y� -0 > m [O C7 M C R y 5 a r r 'O N O > o r`a +-� m a 3 T V > j. L L ice+ fa Nom- F- m m Q -0 m 1 .� t)o N y •C C 0 a7 0 O •Q C •L V) ._ u' +' v 0 -° a •C �L L j 1n � O > V c a ri a a y ? V c aV i a,n a OV — t m N m O O p ' O ao C O O L' A rn O 4 o ` N a U o o 'p a U0 X C :1 MA p o a M ` > _ O raOw N ra ft � w au rC C _ � `° °° E ° o N v > >. -q Li n ° U o -O o �g >+ - -=.y0 � c L _ m = m CL m o Q J > O '> Ln Ln m m N � m V c '3 N 3 u Q a° = EO M w u = v a� Cr � � tO v M L � c v yo= V LD O Q n L C D7 a aa i+ N C CO to O C d -p h 1JS in' 99 ate! C 1C V to c >- W > U V to y N +a+ 7 O _O Z O aJ '^ O c ra E o as c Ln v +-V _ p v+-'i o R N +L+ t Jice O b O a m O ++ m C �. tw L7 41 a7 t6 L O C O f0 O 4- E 0 3 (D L d .Lp 41 � e�i � � �° o � � H a � w d W) �' +� c io o w H o +' 1 m 0 C N C ++ rn C ra O �b�j 'q E U O O t N L^ V1 ai H �p' 4 V1 . H a) E h m " c a as °u c L c a a, o a V F + m co O m u cO O c w c w row u� c O a LU Et+J o t ~pp E i -a E a ri of Fo- v1 m m U f� U Ua S v c° i Q 1244E 1-4 3 Z Y c m H 0 7 m c L O -c m Y O O N L � tko m +_N+ CU O 2 3: c y OL m Z3 m 3 U ~ CL c c m O c Im m OD in al y aJ 0 C 0 O_ cQ C M R C Li N m u O L N ++ m �! _O N =w E m N N j hD i V m •O = N •- N c of c o 2 O R c -° °r 4A MO — L a o c a o -0 ai '� m m 3 0? ° a m E o o C j a 00 •- E a o a i O E mm. c c m" W p o r- o a) a0i E d 4 ° '- A U y o 3 a ON 0 �� = Q C c 0. O m a c U p a c m a) N +� 'N a N !n i0 _O a� W -O u a Y +� 41 m aJ W In _> Y m m° 41 4 O L O Y 3 m vl c v +L+ M �, c +' IV m a o 41 d t y c �_ L u ° Y O '0 .- N o •� o ° 3 '3 E Z 'a d M 3 U 0 O n m p +L+ r- c o O• N ac L v � G a 'r- +� t a u 4- al O ac 3 0 a°+ !T e m m r c $ u a ° y 3 c> c c N N C '�° bo 0 a+ 3 ° u ° m � '° m 0 .c DD y > .w v Z� C c m c a 'E Q N C m a1 N m p QJ Z E ` 'tt O C m QO ° a� v L '' 'gn c c ++ > m m m N O. c a m m 41 +� . m° N o a o > a+ O +., 'f, m O 41 N N U a7 m ,� 4, C O aJ i N O d `° °! C m aJ Q v E 3 _ O O C_ m i bo aci 3 E N V c .Q O Y O N m N L m CL gn m -p O L c C t 4r N [D w m a (� ?' V m W m ° l N N -0 � m 41 '� C ,F '0 *' C m v C L E p p m 3 Q7 +' C L r .c O m O m m .G �m �E�� v�� -0 t � ° g ?��t 0 - '- °'Ur o o a a `0' °3� o m 3 E c o *' 3 m m° c u a a g > Eon �►- m om;, — V u 'a cu �,"Ow Y w �a a a� �^ U a L os�-a L 4' c O o 3 3 a- `" m �- m u YJ a N a m a t O H e L 2 m L 4- ? m A +m+ X o J N otS ,O a7 m +-' 3 C m r 0 G L= m C t C > m N'0 C 47 C �= 0.0 N aJ W fL0 . ++ c }. m m O C m p p L aJ ° +- > t a u ba 4' c 'a J N m V +' O m C 41 W a d L- c a S M O u r u a .- '0 e L- aN J c i M - L Cr 0 Q N m N N �-, m L 'O N c �, V C m O c Y 'a, 3 u O ++ !_' 'p �n ran-, E E h0 x 3 "0- ami 1p L O c C c 'm m N N O O z 1n n a O- V c C L +-' t c+1 m L c '� C ,.• Y N m t' O �AZnn J D1 E N 7 m +' ? am E 'N c .�• L v W O E p p �° "' '� +� N E w 'fin o vvi A N_ c�0c 12 p u a) °' 3 to 3 u = c °� u .� 5 +� c Y ai 0 a� "- c o o ai c m oo U to c O 3 o a� = Z u Y m `� v °° " Y oq '�o c o a� O �- i Q o oo o cn ! �w m c+ 'a c m c o g E ' � �' 0 E •c T w H N O u `1 '> d u S �ciX.o � uv m OmG Q� q {A 2 F- U p 4! 45 3 Z Y c m H 0 7 m c L O -c m Y O O N Abby S Hansen 3918 Reservoir Blvd Columbia Heights, MN 55421 abbyshansen@gmafl.com January 14, 2015 Mississippi Watershed Management Organization 2522 Marshall St NE Minneapolis, MN 55418 Dear Ms. Schmitz and /or Ms. Bean: I am writing in support of a grant to aid the installation of a rain garden in the boulevard near 3918 Reservoir in the city of Columbia Heights. As you may have guessed, the proposed rain garden is on the city's easement to my property, where I live and work with my husband and our two young children. When we purchased our home just over a year ago, I was starry -eyed with the potential of the very large — and very bare — Reservoir corner lot, and made it my goal to transform its expanse of lawn and overgrown shrubbery into a dynamic, productive green space. In our first summer we replaced a large portion of the front yard into a labyrinthine raised -bed vegetable garden, established a small native planting, installed rain barrels, and removed yards of river rock from the foundation of the house to make room for perennials and fruiting shrubs. The changes to the landscape have been inspiring, not only to my family but also to the surrounding community. Our first "garden raising," when we ripped up sod and placed our raised beds in May 2014, drew neighbors from all sides to watch, ask questions, and make their own garden plans. Two neighbors installed their own backyard gardens as an indirect result of our garden goings -on, and multiple neighbors have expressed how valuable my gardens are to them: my neighbor Richard, for example, has told me his relief to look out his window and see gardens instead of lawn. A rain garden was on my wish list from the very beginning; as a mother, water quality is an issue close to my heart, and I love the use of native plants to restore ecological health. However, I was perplexed at where to place it and how to afford it — I know how quickly those little transplants can add up. The solution finally materialized when I noticed heavy pooling at the corner of the block (every time it rained last summer we got a puddle of standing water at the end of the sidewalk, up to 5" deep and 14' wide). I called Public Works to discuss the problem and a boulevard rain garden, installed by the city but maintained by me, became a real possibility. I would be so thrilled to see this happen. I want to beautify the neighborhood, teach my children how to care for living things, help purify water and feed pollinators. I want my garden to spread the word about the little things we can do to preserve habitat and improve quality of life by its sheer presence, but also in writing in my garden weblog, which chronicles the transformation of my little suburban parcel (www.hotgardencity b�gspot com). I will be motivated to keep after the weeds, not only because I'm on the highly visible Reservoir Boulevard and want garden friends, not garden enemies, but also because I'm aware of how wild a rain garden can get if not properly tended! For me, gardening is more than a way to pass the time. It's a meditation, a symbol, a public service, a teaching tool, a provision, and a way to bring my feet down out of cyberspace and onto solid ground. I hope for your help in advancing this little project for the health of our family, our ecological community, and our neighborhood. Thank you, Abby S Hansen 46 47 48 A mn Reservoir Blvd &Peters PI 3918 Reseroii 8{vd V . •M1 i Acinl RAW i-Imn 913r4T rd 241 d CM 49 - T ;br x. ° 1111ifr -�,- -- Simple soil tests Two small tests can ensure your soil can handle a ram garden: • Dig a hole about 6 inches deep where the rain garden is to go and fill the hole with water. if the water takes more than 24 hours to soak in, the soil is not suitable for a rain garden. • Take a handful of soil and dampen it with a few drops of water. After kneading the soil in your fingers, squeeze the soil into a ball. If it remains in a ball, then work the soil between your forefinger and thumb, squeezing it upward into a ribbon of uniform thickness. Allow the ribbon to emerge and extend over the forefinger until it breaks from its own weight. If the soil forms a ribbon more than an inch long before it breaks, and it also feels more smooth than gritty, the soil is not suitable for a rain garden. The map is a starting point for assessing what type of soils you might find in your yard. However, the soil on a small plot of a yard can be very different from the soils indicated on the map. Use the simple soil test described here for a more accurate representation of the soils in the possible rain garden location. More information about sampling and testing lawn and garden soils can be obtained at county UW- Extension offices. Using the Rain Garden Size Factors Having estimated the drainage area, soil type, and depth for your rain garden, use Table 1 or Table 2 to determine the rain garden's surface area. Use Table 1 if the rain garden is less than 30 feet from the down- spout, and use Table 2 if it is more than 30 feet from the downspout. Table 1 Rain gardens less than 30 feet from downspout. 3 -5 in. 6 -7 in. 8 in. deep deep deep Sandy soil 0.19 0.15 0.08 Silty soil 0.34 0.25 0.16 Clayey soil 0,43 0.32 0.20 Table 2 Rain gardens more than 30 feet from downspout. Size Factor, for all depths Sandy soil 0.03 Silty soil 0.06 Clayey soil 0.10 1. Find the size factor for the soil type and rain garden depth. 2. Multiply the size factor by the drainage area, This number is the recommended rain garden area. 3. if the recommended rain garden area is much more than 300 square feet, divide it into smaller rain gardens. VEXAMPLE Ram Gardens - A how -to manual for homeowners 9 50 ,� .,_r.. Catchment Profiles Project ID: 3 -B Boulevard Rain Garden — W Side of Reservoir Blvd. NE Drainage Area — 2.1 acres Location — Basin is positioned within the existing boulevard on the west side of Reservoir Blvd. NE north of 39"' Ave. NE. Property Ownership — Private Site Specific Information — A 250 sq -ft boulevard cub -cut rain garden with an underdrain was modeled for this site. The existing boulevard is wide enough (i.e. 10') to accommodate a rain garden. 0 100 200 Feet 1 I A 4 ir � . 'l. o= E { W �a C 4oth Ave NE M_'C�s I � J- ��A j �BMP Ore.:gs Rna U �� % ' 1 A Ftvedfnd8**M F + *40 hours at $73 /hour * *($24 /sq -ft for materials and labor) + (12 hours/BMP at $73 /hour for design) ** *Per BMP: ($150 /year for 10 -year rehabilitation) + ($75 /year for routine maintenance) Southern Columbia Heights and Northeast Minneapolis Stormwoter Retrofit Analysis 4'1ra 9 N V1 ao J C R .E- E 8 LLd bQ 'C 7 m LL Q t N R d N O U Z G u C 3 M. J m G P cz i v -c t E s o O � U W 0 7 C x N � E w h « u a N i � U � Z � � C u O � � (II Uj u "zr � O U b0 V t a� W w � � A . _ g - a v O o cD M ro a r a LL O h L a N W o oo N O V1 V} - c E o O N o `o � o` N Nm 0 o c 9 o w o N L .2 - 3 - o m o 0 0 o O N o V m n O o L1 N m Vf — o m ,z. c � O V u y v U m c ° o Y w 0 a` _ u° u° m u m v vi 3 °- E E _ o o E o «. o o o E o ° 30 - - - o - O 0 o _ `0 3 o E= o -- n o o f E o. 3 D o« « D o o o o o a v c u�. c c�7 z c o g a O O O O O O o O O O O G O O C O 0 O 0 0 O O 0 0 c O p y o 0 o 0 O O O O O O o 0 b d O V O N N In ,� c m a L j o O S C A o c C j� v) O O M NWY` W N M a 9 B 8 N 00 O� N N u L � O O S O O U O G C A C - O O o cD M ro a r a LL O h L a N W o oo N O V1 V} m N 0 L1 VL C h o a - o °1 N o `o � o` N Nm 0 o c 9 o w o N L .2 A « m o 0 0 I n O N o V m n O o L1 N m Vf — o m ,z. c � O V u y v U m c ° o Y w 0 a` o a` u° u° m u m v vi °o O M <t o � m � v Y1 U L GU O � O Y v «_ C 1.t F a ° v M m G N W ., a W � C. p rLr. r � O � u u bp p � o 'D L w 111Z � Abby S Hansen 3918 Reservoir Blvd Columbia Heights, MN 55421 abbyshansen( gmail.com January 14, 2015 Mississippi Watershed Management Organization 2522 Marshall St NE Minneapolis, MN 55418 Dear Ms. Schmitz and /or Ms. Bean: I am writing in support of a grant to aid the installation of a rain garden in the boulevard near 3918 Reservoir in the city of Columbia Heights. As you may have guessed, the proposed rain garden is on the city's easement to my property, where I live and work with my husband and our two young children. When we purchased our home just over a year ago, I was starry -eyed with the potential of the very large — and very bare — Reservoir corner lot, and made it my goal to transform its expanse of lawn and overgrown shrubbery into a dynamic, productive green space. In our first summer we replaced a large portion of the front yard into a labyrinthine raised -bed vegetable garden, established a small native planting, installed rain barrels, and removed yards of river rock from the foundation of the house to make room for perennials and fruiting shrubs. The changes to the landscape have been inspiring, not only to my family but also to the surrounding community. Our first "garden raising," when we ripped up sod and placed our raised beds in May 2014, drew neighbors from all sides to watch, ask questions, and make their own garden plans. Two neighbors installed their own backyard gardens as an indirect result of our garden goings -on, and multiple neighbors have expressed how valuable my gardens are to them: my neighbor Richard, for example, has told me his relief to look out his window and see gardens instead of lawn. A rain garden was on my wish list from the very beginning; as a mother, water quality is an issue close to my heart, and I love the use of native plants to restore ecological health. However, I was perplexed at where to place it and how to afford it — I know how quickly those little transplants can add up. The solution finally materialized when I noticed heavy pooling at the corner of the block (every time it rained last summer we got a puddle of standing water at the end of the sidewalk, up to 5" deep and 14' wide). I called Public Works to discuss the problem and a boulevard rain garden, installed by the city but maintained by me, became a real possibility. I would be so thrilled to see this happen. I want to beautify the neighborhood, teach my children how to care for living things, help purify water and feed pollinators. I want my garden to spread the word about the little things we can do to preserve habitat and improve quality of life by its sheer presence, but also in writing in my garden weblog, which chronicles the transformation of Amy little suburban parcel ( www .hotgardencity.blogspot.com). I will be motivated to keep after the weeds, not only because I'm on the highly visible Reservoir Boulevard and want garden friends, not garden enemies, but also because I'm aware of how wild a rain garden can get if not properly tended! For me, gardening is more than a way to pass the time. It's a meditation, a symbol, a public service, a teaching tool, a provision, and a way to bring my feet down out of cyberspace and onto solid ground. I hope for your help in advancing this little project for the health of our family, our ecological community, and our neighborhood. Thank you, Abby S Hansen 55 AGENDA SECTION: CONSENT NO: 7F CITY COUNCIL LETTER ORIGINATING DEPARTMENT: PUBLIC WORKS ITEM: APPROVE FINAL PAYMENT FOR BY: K. Hansen PUMP STATION 2 VFD AND ELECTRICAL DATE: 4/7/15 UPGRADES, PROJECT 1407 ot: Am 1 .3. 20 15 CITY MANAGER BY: M /I DATE: Background: The contractor has completed the project to install Variable Frequency Drive (VFD) pump motors and associated electrical upgrades at water Pump Station 2 on Reservoir Boulevard. Analysis /Conclusions: Staff recommends approving the final payment to the contractor as work has been completed in accordance with the contract documents. Recommended Motion: Move to accept the work for Pump Station 2 Electrical Upgrades, City Project No. 1407, and to authorize final payment of $5,682.59 to Forest Lake Contracting, Inc. of Forest Lake, Minnesota. Attachment: Engineer's Report of Final Acceptance Bolton -Menk Recommendation Letter COUNCIL ACTION: 611 CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER'S REPORT OF FINAL ACCEPTANCE PUMP STATION 2 PRV VAULT REPLACEMENT CITY PROJECT NUMBER 1307 April 7, 2015 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work under contract to Forest Lake Contracting, Inc. The work consisted of installing variable frequency drive (VFD) pump motors and associated electrical upgrades at water Pump Station 2 The contractor has substantially completed the project in accordance with the contract. It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE $119,500.00 CHANGE ORDER 1 ($ 5,848.15) $1131651.85 FINAL CONTRACT AMOUNT $113,651.85 FINAL WORK APPROVED $113,651.85 ALL PRIOR PAYMENTS ($107,969.26) BALANCE DUE $ 5,682.59 Sincerely, CITY OF COLUMBIA HEIGHTS Kevin R. Hansen City Engineer 57 BCC �i'ON 8L m x s 'hrrti & March 17, 2015 Mr. Kevin Hansen, PE City of Columbia Heights 637 38' Avenue NE Columbia Heights, MN 55421 ConSUIting Engineers & Surveyors 2035 County Road D East • Suite B • Maplewood, MN 55109 -5314 Phone (651) 7049970 • Fax (651) 704 -9971 www.bolton- menk.com RE: Pumpstation No 2 Electrical Upgrades Application for Payment No. 2 Dear Kevin, Please find attached three copies of Application for Payment No. 2 from Forest Lake Contracting, Inc. for the Pumpstation No. 2 Electrical Upgrades Project. We reviewed this application and find it acceptable for payment. We recommend making a payment of $5,682.59 to Forest Lake Contracting, Inc. If you agree, please sign the application and process it for payment. Final paperwork was previously forwarded for your information. If you are in agreement please execute and distribute the application for payment. Please contact me at 651.704.9970 if you have any questions or need any additional information. Sincerely, BOL K, INC. RECF -IVEj IMAR 2 0 2015 Dou as E. s, P.E. Project gerUd , �,{�jR 58 AGENDA SECTION: CONSENT NO: 7G CITY COUNCIL LETTER or: ADni 1.i. lu 1 J ORIGINATING DEPARTMENT: PUBLIC WORKS ITEM: APPROVE FUNDING AGREEMENT WITH BY: K. Hansen MWMO IN THE AMOUNT OF $250,000 FOR LABELLE DATE: 4/8/2015 PARK IMPROVEMENTS, PROJECT 1306 CITY MANAGER BY: �c!% DATE: Background: On February 23, 2015 the City Council awarded a contract to Odesa II in the amount of $378,953 for Park Improvements to Labelle Park. The plans included the following improvements as detailed in the 2012 Master Plan: 1. Removal of the boardwalk / vertical sheetpiling / lower patio area 2. Pond slope restoration with boulders and naturalized plantings 3. Bituminous trail construction and relocation of trails 4. Two infiltration basins serving the parking lots off of 41St and 42nd Avenues 5. Storm sewer improvements 6. A small picnic shelter and arbors replacing the basketball court 7. Overall site landscaping 8. Sidewalk and steps Funding for the project is as follows: • Mississippi Water Management Organization: $250,000 • City Storm Water Fund: $100,000 • Park Development Fund: $ 75,000 A. MWMO Funding Agreement: The City of Columbia Heights officially became a member of the Mississippi Watershed Management Organization (MWMO) in March of 2012. One of the primary goals of the MWMO is to provide funding to the member communities for stonnwater projects that support the organization's water quality goals. As a new member, City staff worked with the MWMO to identify potential projects for funding through the MWMO CIP. The board approved funding for LaBelle Park improvements in the amount of $250,000 based on a June 3, 2014 Feasibility Report prepared by staff. The MWMO has authorized the funding as a 2015 Capital Improvement Project. Attached is the agreement between the MWMO and the City of Columbia Heights for the Labelle Park improvements in an amount not to exceed $250,000, which would support the line item construction items. Recommended Motion: Move to enter into a funding agreement with the Mississippi Watershed Management Organization (MWMO) for the LaBelle Park improvements to provide funding in an amount not to exceed $250,000; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Attachment: MWMO Agreement COUNCIL ACTION: 59 MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION CAPITAL PROJECT AGREEMENT MWMO Agreement # 2011513 Columbia Heights Document # Project Title: LaBelle. Park Water Qualm Improvement Project Amount: $250.000,00 (-not to cxgmdj Grantee: City- of Columbia Heights Address: 637 — 381h Ave. NE, Columbia Heights, MN 55421 -3835 Contact: Kevin Hansen, Public Works Director Phone Number: 763- 706 -3705 Email Address: keyin.hmsenaci,columbia-bdghts.ma.us THIS AGREEMENT is between the Mississippi Watershed Management Organization Pv1W7M0) and the City of Columbia Heights (Grantee). I. BACKGROUND 1.1 Minnesota Statutes Sections 103B.201 to 103B.252 establish the Metropolitan Area Watershed Management Act and related Water Resources Protection and Management Programs ( "the Act'). 12 AIWMO desires to conduct programs and projects to meet statutory and rule requirements for implementing a comprehensive watershed management plan. 1.3 Grantee is a political subdivision and local government unit of Minnesota with the powers provided in Minnesota Statutes Chapter 398A and as may otherwise be provided. 1.4 Grantee is eligible to obtain MWMO funds to accelerate implementation of MWMO's Plan, Goals, and Policies. 1.5 MWMO has approved Grantee to receive funding to implement a project within MWMO boundaries. Capital Projcet Agrecmcnt # 2011513 Page I 1 LaBelle Park Water Qu, -&ty Imrrovcmeint Project 4 /2/15 60 II. DUTIES AND CONDMONS 2.1 MWMO will grant to Grantee up to the maximum amount stated above, which funds may be used only for expenses incurred in performing work ("Project") specified in Attachment One of this Agreement, which is incorporated by reference, or as approved in writing by MVVMO staff. All other expenses and costs incurred by Grantee in completing the Project will be the responsibility of Grantee. Administrative costs incurred by Grantee including, but not limited to, compensation and benefits of Grantee staff, are not eligible for reimbursement under this Agreement. 2.2 Grantee will act in all respects as an independent contractor under this Agreement MWMO will not be an employer, partner, or co- venturer with Grantee for any purpose and will have no responsibility or liability for the acts or omissions of Grantee. Nothing in this Agreement authorizes Grantee to act as an agent or representative of MNVMO for any purpose. 2.3 Prior to commencing the Project, Grantee will obtain written, executed easement agreements from pertinent property owners, if any, impacted by the Project. 2.4 Grantee will submit progress reports to MWMO every six (b) months on the status of the Project A final report is due to MWWO within ninety (90) days after the completing of the Project or the end of the term of this Agreement, whichever occurs first A final report must be submitted to the Mti M0 using the M VNIO Report Form. Outstanding reimbursement requests and the correlating financial information must be submitted with the final report in order to receive the final payment under this Agreement. The final report shall include as -built plan sheets for grading, plantings, and stormwatet management best management practices. III. TERMS OF PAYMENT 3.1 MWMO will disburse funds to Grantee on a reimbursement basis. Grantee's payment tequests must be accompanied by supporting invoices or documentation that relate to activities in the approved Project. Subject to MWMO's approval of the payment request, MWMO will disburse the requested amount to Grantee within three (3) weeks after receipt of a written payment request. All work performed under this Agreement will be performed in accordance with all applicable federal, state, and local laws, including any amendments thereto. 3.2 Reimbursements Grantee should use MWMO's Reimbursement Request Form to request reimbursements. A copy of all relevant invoices must be submitted with the Reimbursement Request Form. Expenses incurred on or after the date of this Agreement are eligible for reimbursement. Administrative costs incurred by Grantee including, but not limited to, compensation and benefits of Grantee staff, are not eligible for reimbursement under this Agreement IV, TERM OF AGREEMENT This Agreement will be effective when all necessary approvals and signatures have been obtained and will Capitsl Project _agreement # 2011513 Psi g e 1 2 LaBelle Park water Qinfity lmprovmnent Project 4/2/15 61 terminate on December 31, 2015, or the date when all obligations have been satisfactorily fulfilled by both parties, whichever occurs first. MWMO will not be obligated to reimburse any expenses incurred after the end of the Agreement or to pay any payment requests more than ninety (90) days after the end of the Agreement. V. CANCELLATION Either patty may cancel this Agreement upon thirty (30) days' advance written notice to the other party. Grantee will be entitled to reimbursement of eligible expenses appropriately incurred or obligated in compliance with this Agreement up to the date of termination. VI. ASSIGNMENT Grantee will not assign or transfer any rigbts or obligations under this Agreement without the prior written consent of MWMO. Grantee may contract with others to complete the Project. However, Grantee will continue to be responsible for performance of its obligations under this Agreement notwithstanding contracts with contractors or subcontractors or an approved assignment to a sub - grantee. VII. AMENDMENTS Any amendments to this Agreement must be in writing and executed by both parties. Amendments to the Project work plan or budget must be in writing and formally approved by the MWMO Executive Director or his designee before the amendments are effective. VIII. INDEMNIFICATION Grantee agrees to defend, indemnify, and hold harmless MWMO, its officials, officers, agents, and employees from any liability, claims, counterclaims, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorney's fees (hereinafter "Claim "), resulting from any act or omission of Grantee, its contractors or subcontractors or any party directly or indirectly employed by them or any party that directly or indirectly benefits from the activities specified in this Agreement, or anyone for whose acts or omissions they may be liable in the performance of the activities specified in this Agreement and against all loss by reason of the failure of Grantee to perform fully, in any respect, all obligations under this Agreement. Provided, however, that in no event shall Grantee's responsibility or liability under this paragraph exceed Grantee's responsibility or liability if any such Claim were made against Grantee, and Grantee explicitly reserves, and does not waive, all protections, limits, defenses or immunities available under Minnesota Statutes Chapter 466 or any other applicable state or federal law or doctrine. In the event that MWMO learns that a Claire has been made or may be made for which MWMO will seek or is likely to seek defense or indemnification from Grantee or will likely request that Grantee hold MWMO harmless, MWMO agrees to promptly notify Grantee of such Claim and cooperate with Grantee in the defense of such Claim. IX. INSURANCE Grantee agrees at all times during the term of this Agreement and beyond, when so required, to have and Capital Project :Agreement # 2011513 Page 13 LaBelle Park Water Quality Improvement Project 4/2/15 62 keep or cause to have and be kept in force, and to cause all contractors and subcontractors to do likewise, the following minimumm insurance coverages under either a purchased insurance or self - insurance program: A. Commercial General Liability on an occurrence basis with Contractual Liability Coverage: General Aggregate $1,500,000 Products - Completed Operations Aggregate $1,500,000 Personal and Advertising Injury $1,500,000 Each Occurrence — Combined Bodily Injury and Property Damage $1,500,000 B. Automobile Liability — Combined single limit each $1,500,000 occurrence for bodily injury and property damage covering owned, non - owned, and hired automobiles. C. Workers' Compensation and Employer's Liability: Workers' Compensation Statutory If the contractor is based outside the State of Minnesota, coverage must apply to Minnesota laws. ii. Employer's Liability. Bodily Injury by: Accident — Each accident $100,000 Disease — Policy Limit $500,000 Disease — Each Employee $100,000 D. Professional Liability (if applicable) — Per Claim $1,000,000 — Aggregate $2,000,000 The required limits for any self — insurance program of the Grantee shall be the lesser of the limits shown above or the liability limits of the Grantee under Minnesota Statutes Chapter 466. Any - pphc- able - profs- i naWiabihty insurance - mast -br- aintamed c- ontinuously-fvr-- a-p&ded - of-two -years - after the termination of this Agreement. The Grantee will require that any contractors furnish certificates of insurance to the Grantee for the insurance coverages listed above, and provide updated certificates as coverages expire. The Grantee will require that any contractors obtain certificates of insurance from their subcontractors for the insurance coverages listed above, and obtain updated certificates as coverages expire. An umbrella or excess policy over primary liability coverages may be used to provide the required insurance limits. It is the sole responsibility of the Grantee to determine the need for and to procure Capita? Projcct Agrecmct: *. # 2011513 P a €; c 1 4 I,aBc Uc Park Water QwRry ]mprovein nt Project 4 /2/15 63 additional insurance that may be needed in connection with this Agreement. Copies of insurance certificates or statements of self-insurance will be submitted to the M VMO upon written request. X, ACCOUNTING AND RECORD- KEEPING For all expenditures of funds made pursuant to this Agreement, Grantee will Jeep financial records, including properly executed contracts, in�,oiccs, and other documents that detail the nature and propriety of the expenditures. Accounting methods will be in accordance with generally accepted accounting principles. Grantee agrees that I Y.W0, the State Auditor, or any of their duly authorized representatives, at any time during normal business hours, and as often as they may reasonably derm necessary, shall have access to and the right to examine, audit cccerpt, copy, and transcribe any books, documents, papers, records, etc., that are pertinent to the accounting practices and procedures of Grantee and involve transactions relating to this Agreement. 7 hese materials shall be maintained and access rights will be in force and effect during the period of this Agreement and for six (G) years after its termination or cancellation, XI. REAL PROPERTY 1 f real property is acquired or unproved with grant funds,1VrWMO may require the recording of covenants or restrictions on the use, maintenance, and development of the property as U\VMO deems necessary and appropriate to assure the Project's continuing public benefit. X.11. NONDISCRIMINATION Grantee agrees and will require contractors and subcontractors, material suppliers, and vendors to agree not to discriminate in hiring b, reason of race, creed,, or color or othenvise violate the provisions of Minnesota Statutes §181.59, which section is incorporated by reference. XII1. EXHIBIT Exhibit to this Agreement is hereby made a part hereof. To the extent of any inconsistency between this Agreement and Lxhibit A, Exhibit A will control. Capital Prriect AgwVmcni # 2011513 Ui Bella Park Warer Quality Imprinmocnt l'roiLct Page 15 412/15 64 IN 1VITNESS W`1-IEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby. For the City of Columbia Heights By- Its: Mayor Date. By: /i/ 1 Its: City Manager - Date: For the Mississippi Watershed Management Organization: Iil•• Its: Chair Date: By-.''t's'ra Its: Attachments: 1. Exhibit A (2pgs) 2. Eligible Cost Sprcadsheet, prepared by XVSB Associates (2 pgs) 3. Figures, prepared by WSB Associates (4 pgs) (:nhital Prujcct Ageectnew A 3011513 }' a g e 1 6 1.utiellc 1'ur4� Watcri tiatity Impri,rcmem Project 4!2 /t5 MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION AGREEMENT Exhibit A to MWMO Capital Project Agreement #2011513 City of Columbia Heights Document # Project Title: LaBelle Park Water Quality Improvement Project 1. Project D sgj s " n and P=ose LaBelle Park is located east of Central Avenue between 42nd and 40d' Avenue NE in the City of Columbia Heights. The Park includes LaBelle Pond, Department of Natural. Resources (DNR) public water, identification number 687P. A portion of the LaBelle Pond shoreline was previously constructed using timber walls. This wall and associated boardwalk have become unstable, creating safety hazards as well as erosion issues for the Pond. Very little water quality treatment takes place upstream of LaBelle Pond, which discharges to Jackson Pond, which in turn discharges to the Mississippi River. The City of Columbia Heights determined that removing the timber walls and stabilization is necessary for the shoreline. In order to treat water before it runs into LaBelle Pond, two bioretention basins will be created: a. North Pond — This bioretention basin with underdrain will be constructed near the existing parking lot near 42nd Avenue NE and Fillmore Street NE. The existing catch basin in the parking lot will be rerouted to the basin to pre -treat 0.4 acres of runoff; 0.3 acres of which is impervious. A sump manhole will provide pretreatment for coarse sediments prior to flow through the basin.. The project Feasibility Study estimated the following removals (1.17", 24 -hour event): i. 64.4 % total phosphorus ii. 89.7% total suspended solids b. West Pond — This bioretention basin with underdrain will be constructed near the existing parking lot at the end of 41 at Avenue NE. The drainage area from the parking lot and cul-de -sac totals 1.6 acres, 1.3 acres of impervious surface. The existing 24 -inch storm sewer pipe will be re- routed to allow for pre - treatment within the West Pond prior to flow into LaBelle Pond. The project Feasibility Study estimated the following removals (1.1 T', 24 -hour event): i 67.5% total phosphorus ii. 91.7% total suspended solids Approximately 520 -feet of shoreline will be restored for LaBelle Pond in the vicinity of the new West Pond bioretention basin. This restoration will include removal of the existing timber wall, establishment of 3:1 side slopes, boulder shoreline treatment, and planting with native perennials and shrubs. This capital improvement project is listed as two separate projects "LaBelle Park Water Quality Improvements and Flood Protection Project" and "LaBelle Park Shoreline Restoration, Water Quality and Habitat Improvements project" in the MWI4101s Capital Improvement Project schedule. Capital Project Agreement # 2011513 P a g c 17 LaBelle Park Water Quality lmproveinent Project 4/2/15 K- Exhibits showing the project location are attached and made part of this Agreement. 2. Scope of Work, Description of Tasks a. Design, install, oversee, and complete the shoreline restoration, water quality and habitat improvements at LaBelle Park. 3. Schedule of Work — Description of work Estimated Completion Site Protection and removals Aril 2015 Utilities, excavation, and grading Aril 2015 Boulder shoreline wall, paying May 2015 -Landscape plantings June 2015 Substantial completion June 2015 4. Deliverables The deliverables listed below are required in lieu of Final Report as described in 2.4 of the Agreement a. Final Construction Documents b. As -built Drawings for bioretention basins, plantings, and shoreline restoration C. Pre - construction, during construction, and post - construction photos d. Copies of, or digital links to, press releases or other communications related to the Project e. Grantee will provide MWIMO Staff with regular project updates throughout contract period and participate in Project dose out activities. Project updates should include, at minimum, construction start and end, and installation or construction of key components funded through this agreement. i. Construction start ii. Shoreline restoration construction iii. Bioretention construction iv. Planting V. Construction end 5. Project Budget a. Project components designated as MWNIO eligible expenditures are summarized in the attached spreadsheet, which is made part of this Agreement by reference. The quantities and unit costs summarized are based on actual Project construction bids. Capital Project .Agrecment #- 2011513 p a K e 18 LaBelle Park Water Quality Improvement Projcct 4/2/15 67 MWMO FUNDING AGREEMENT Units i eeend: IS —Lump Sum, SF— Square Feet, SY— Square Yard, EA —Each, LB =Pound, PAIR- Pair, LF = Lineal Feet, FSF = Facial Square Feel; CY — Cubic Yard, TN = Ton, GAL — Gallon Estimated Base Bid Schedule Unit Bid Total Bid No. Section 1- Removals, Earthwork, and Erosion Control Estimated Unit Unit Bid Total Bid MWMO Grant In Dollars 19 Furnish earl install 48" Diameter Manhole - complete, as indicated on plans, Dollars Dollars Eligible S I Mobilization 1 LS $20.000,00 $20,000.00 $17.000.00 Furnish and install 6" HDPE - complete, is indicated on plans, details and 2 Removal and disposal of all Trees and Vegetation as indicated on plans, details 20 specifications 150 LF and specifications - complete, including motball 1 LS $7,500.00 $7,500.00 $7,500.00 Removal and disposal of existing Concrete Plaza as indicated on plans - 3 complete, including removal of all concrete and asphalt pavement, pads, base materials beneath the pavements, etc. - Contractor shall saw cut edges of 1200 SY $10.00 $12,000.00 $0.00 vement for removals as necessary Removal and disposal of existing Bituminous Court, Fencing, and "is as 4 indicated on plans - complete, including removal of all asphalt pavement, base 660 SY $9.00 $5,940.00 $0.00 materials beneath the pavements, fencing, goals, associated footings, etc. Removal and disposal of existing Pavement and Trails as indicated on plans - 5 1 complete, including removal of all concrete and asphalt trails, pads, parking areas, base materials beneath the pavements, etc. - Contractor shall saw cut edges of 675 SY $8.00 $5,400.00 $5,400.00 pavement for removal as necessary Furnish and place InPiltr ation Basin Soil Mixture - complete, as per plans, 7 details and specifications including 6(r/o select granular borrow, 209'. topsoil and 78 CY $40.00 $3,120.00 $3,120.00 20% con most On -site Earthwork - complete, including: 1) stripping, stockpiling, respreadin& and fine grading all topsoil to required minimum settled depth; 2) common excavation and placement ofail soil and subsoil materials to subgrade elevations in all work areas; 3) subsoil compaction beneath trails, concrete, pavements, etc.; 8 4) grade maintenance as necessary for duration ofconstruction period; 5) 1 LS $20,000.00 $20,000.00 $17,500.00 temporary erosion control measures as noted on plan sheets / NPDES permits required to prevent migration of soils to down -slope locations, including maintenance during construction period - NOTE: this item does not include erosion control sift fencing or permanent erosion control mat blanket. Remove & Export Common Borrow /Unsuitable Soils - complete, including 9 loading, transporting, and unloading off-site. Payment shall be based on actual quoutity (CY loose volume) of material imported. Quantity must be verified and 1800 CY $28.00 $50,400.00 $50,400.00 appmved by the Owner prior to hauling material off -site. 10 Removal and disposal of existing Sheet Piles as indicated on plans - complete, inc including shed piles, fasteners, etc. 450 LF $30.00 $13,500.00 $13,500.04 Removal and disposal of existing Timber Boardwalk, walls, and Trellis at I l Plaza Area as indicated on plans - complete, including timber, fasteners, footings, 1 LS $17,500.00 $17,500.00 $17,500.00 etc. 12 Removal and disposal of existing Sculpture as indicated on plans - complete, including sculpture, footings, etc. 1 LS $2,500.00 $2,500.00 $0.00 13 Furnish and install Boulder Shoreline Edge Treatment - complete, as indicated on plans, details and specifications 400 FF $35.OD $14,000,00 $14,000.00 14 Furnish, install, and maintain Erosion Control Fencing as indicated on plans, includes removal and restoration at project completion - complete 950 LF $2.50 $2,375.00 $2,375.00 15 Furnish, install, and maintain Catch Basin Inlet Protection as indicated on plans, includes removal at project completion - complete 2 EA $150.00 $300,00 $300.00 16 Furnish, install, and maintain Floating Silt Curtain as indicated on plans, includes removal at project completion - complete 460 LF $3.00 $1,380.00 $1,380.00 17 Furnish, install, and maintain Tree Protection Fence as indicated on plans, includes removal at project completion - complete 200 LF $5.00 $1,000.00 $1,000.00 18 Furnish and install 15' X 50' Aggregate Construction Access - complete, lincluding removal and restoration at ect com letion 1 EA $2,000.00 $2,000.00 $2,000.00 Section 1 Subtotal: S17"15,001 $153,605.001 No. Section '2 - Utilities Estimated Unit Unit Bid Total Bid Total Bid Oty, Dollars nDollars In Dollars 19 Furnish earl install 48" Diameter Manhole - complete, as indicated on plans, details andspecifications 6 � $5,000.00 $30,000.00 $30,000.00 Furnish and install 6" HDPE - complete, is indicated on plans, details and 20 specifications 150 LF $25.00 $3,750.00 $3,750.00 BELLE PARK IMPROVEMEWr PROJECT CITY OF COLUMBIA HEIGHTS, MN SAProjectslCIP_15 Le9elle Pond o1Krerables120150401 -MWMO MOU bid sheet _costs YIBB PROJECT NO, 01782.110 Pays -1 or 2 68 21 Furnish and install 6" HDPE Pipe Apron With Trash Guard - complete, as i EA $350.00 $350.00 $350.00 Total Bid indicated on plans, details andspecifications In Dollars 22 Furnish and install Area Intake - complete, as indicated on plans, details and 3 EA $800.00 $2,400.00 $2,4G0.00 $3,200.00 specifications specifications - complete, including two months maintenance 23 Furnish all labor and materials for Constructing Manhole over Existing Pipe - 2 EA $:2,000,00 $4,000.00 $4,000.00 $3,250.00 complete, as indicated on plans, details andspecifications specifications - complete, including two months maintenance Furnish and install 18" RCP Sewer Design 3006 Class III - complete, as 166 LF $60.00 $9,960.00 $9,960.00 $14,525.00 indicated on plans, details andspecifications 43 Furnish and install B&B Deciduous Trees as indicated on plans, details and 13 EA $500.00 25 Furnish and install 24" RCP Apron With Trash Guard - complete, as indicated 1 EA $3,200.00 $3,200.00 $3,200.00 on plans details and specifications 44 Furnish and install B&B Coniferous Trees as indicated on plans, details and 1 EA $SOO.OG 26 Furnish all labor and materials for Removal of Existing 24" RCP - complete, as 16 LF $18.00 $288.00 $288.00 indicated on plans, details and fications 45 Furnish and install Container Shrubs as indicated on plans, details and 71 EA $65.00 27 Furnish and install 4" Perf. PE Pipe Drain - complete, as indicated on plans, 108 IF $8.00 $864.00 $864.00 details and specifications 46 Furnish and install Container Perennials as indicated on plans, details and 29 EA $20.00 28 Furnish and install 15" RCP Dewer Design 3006 Class III - complete, as 69 LF $50.00 $3,450.00 $3,450.00 indicated on plans, details andspecifications 47 Furnish and inststl Steel Edging - complete, as indicated on plans, details, and 50 LF $6.00 29 Furnish and install Random Riprap Class III - complete, as indicated on plans, 24 CY $100.00 $2,400.00 $2,400.00 details andspecifications Section 5 Subtotal 533 70.00 $33,170.00 30 Furnish and install 18" RCP Apron With Trash Guard - complete, as indicated I EA $3,000.00 $3,000.00 $3,000.00 on plans, details and specifications 31 Furnish and install 15" RCP Apron With Trash Guard - complete, as indicated I EA 52,500.00 $2,500.00 $2,500.00 on plaUL details d cifications Section 2 Subtotal: I $68 2.00 $68,662.001 Total Stormwater, Shoreline Restoration and Plant Materimlso S281,047.001 $255,437.00 LABEILE PARK IMPROVEMENT PROJECT CITY OF COLUMBIA HEIGHTS, MN 8:1Projects%CIP 15_LaBelle Pandit)etW a61est20150401 -MWMO MOU bid shee(, costs WSE PROJECT NO. 01792.110 Page - 2 of 2 69 No. Section 5 -Plant Materials Estimated unit Unit Bid Total Bid In Dollars Dollars 40 Furnish and install Type f Turf Seed Mix as indicated on plans, details and 0, 8 AC $4,000.00 $3,200.00 $3,200.00 specifications - complete, including two months maintenance 41 Furnish and install Type II Native Seed Mix as indicated on plans, details and 0.5 AC $6,500.00 $3,250.00 $3,250.00 specifications - complete, including two months maintenance 42 Furnish and install wood fiber blanket as indicated on plans - complete 5810 SY $2.50 $14,525.00 $14,525.00 43 Furnish and install B&B Deciduous Trees as indicated on plans, details and 13 EA $500.00 $6,5GOA0 $6,500.00 specifications - complete, including hardwood mulch 44 Furnish and install B&B Coniferous Trees as indicated on plans, details and 1 EA $SOO.OG $500.00 $500.00 s ecifications - complete, including hardwood mulch 45 Furnish and install Container Shrubs as indicated on plans, details and 71 EA $65.00 $4,615.00 $4,615.00 specifications - complete, including hardwood mulch 46 Furnish and install Container Perennials as indicated on plans, details and 29 EA $20.00 5580.00 $580.OG specifications - complete, including hardwood mulch 47 Furnish and inststl Steel Edging - complete, as indicated on plans, details, and 50 LF $6.00 $300.00 $0.00 specifications Section 5 Subtotal 533 70.00 $33,170.00 Total Stormwater, Shoreline Restoration and Plant Materimlso S281,047.001 $255,437.00 LABEILE PARK IMPROVEMENT PROJECT CITY OF COLUMBIA HEIGHTS, MN 8:1Projects%CIP 15_LaBelle Pandit)etW a61est20150401 -MWMO MOU bid shee(, costs WSE PROJECT NO. 01792.110 Page - 2 of 2 69 inv 919 65 Existing 24" LaBelle Pond Outlet inv 920.45 North Pond Approximate Location Elevation: +/- 926 Legend = Proposed Pond —t>— Existing Storm Sewer 4 Proposed Storm Sewer ® Drainage Area Figure 2: LaBelle Park North Filtration Basin N o ao so A WSB Feet CITY OF COLUMBIA HEIGHTS W �aarnyrtrrlac. Path: K:101792 -11016 "apfflgure 2_North Pond.nDd Date: t3I4/20, ML •6811 ai xcwwc..+wacciu \� I CD '!i i l . r Y _.I 411- At 11 V ` r` •_, +j 'r ' � ; f \J '- ,' , 511 `.., I , • Yl MrMWYC �ke4w.e d'evD'RAA�•ut19911aWS GVofolwu LWisie.wuu NGLtEy1N M-0 73 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: April 13, 2015 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGERS NO: 7H Administration APPROVAL ITEM: Appointments to Commissions BY: Katie Bruno BY: DATE: April 7, 2015 DATE: Background: The following Board and Commission members terms expire in April, and have requested re- appointment: Charles Tyler, Traffic Commission, Barbara Tantanella and Catherine Vesley, Library Board and Tom Greenhalgh, Park & Recreation Commission. The Planning & Zoning Commission has two vacancies due to resignations from Chris Little and Tracey Kinney. The Public Arts Commission has two vacancies due to resignations from Catherine Vesley and Keith Roberts. The Park & Recreation Commission has a vacancy due to the resignation of Stan Holum. The city advertised for the openings, and received eight applications. Council interviewed all eight of the applicants at a worksession on April 61h Recommendation: It is recommended that the council make the following appointments: Traffic Commission Charles Tyler 4 years Public Arts Commission Library Board Betsy Jetsen 4 years Catherine Vesley 3 years Sarah Arneson 6 years Barbara Tantanella 3 years Laura Palmer (Alternate) Planning & Zoning Park & Recreation Stan Hoium 4 years Ann Carder 3 years Connie Buesgens 1 year Recommended Motion: MOTION: Move to re- appoint and appoint volunteers to serve on various commissions as recommended. COUNCIL ACTION: 74 CITY COUNCIL LETTER Meeting of April 13, 2015 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY NO: 7I CITY MANAGER'S OFFICE MANAGER'S APPROVAL ITEM: RESOLUTION 2015 -30 BY: KELLI BOURGEOIS BY: 0// NO: RJOE LABOR AGREEMENT DATE: APRIL 8, 2015 DATE: The labor agreement between the City and the International Union of Operating Engineers, Local No. 49, representing public works employees, terminated on December 31, 2014. Negotiations between the City and IUOE have resulted in a mutually acceptable labor agreement for calendar years 2015 and 2016. The proposed changes are as follows: Wages: 2015: 2.25 % adjustment over 2014 wages, effective January 1, 2015 2016: 2.25% adjustment over 2015 wages, effective January 1, 2016 Insurance: 19.1 The EMPLOYER will contribute up to a maximum of eight hundred sixty -five ($865) per month per (permanent and probationary full -time) employee for group health and group dental, including dependent coverage, life and long term disability insurance for calendar years 2015. 19.2 Effective January 1, 2016 the EMPLOYER will contribute EITHER: 1) an additional thirty dollars ($30) per month per (permanent and probationary full -time) employee towards group health insurance premiums for employees on the High Option plan; OR 2) an additional sixty dollars ($60) per month into a city designated health savings account for all (permanent and probationary full -time) employees enrolled in an IRS qualified high deductible health plan. Sick Leave: Amend the current language to read: "Sick leave shall be granted for absence from duty because of personal illness, injury or disability, (necessary medical, dental or chiropractic care), legal quarantine, or serious illness in the immediate family. The immediately family is defined as the employee's child (including stepchild, biological child, adopted child and foster child), adult child, spouse, sibling, parent, mother -in -law, father -in -law, grandchild, grandparent, or stepparent." Funeral Leave: Amend the current language to read: "An employee may be entitled to a maximum of five (5) days leave with pay, at the sole discretion of the City Manager for death of a family member defined as: the employee's spouse, mother, mother -in -law, father, father -in -law, children, stepchildren, siblings, siblings -in -law, stepsiblings, grandparents, grandparents -in -law, stepgrandparents, grandchildren, or stepgrandchildren. Such leave will not be deducted against any accrued vacation or sick leave." Attached please find Resolution 2015 -30 which would adopt and establish the changes as negotiated for calendar years 2015 and 2016. Also attached please find a copy of the new contract language incorporating said changes. 75 RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2015 -30, regarding the Labor Agreement between the City of Columbia Heights and International Union of Operating Engineers, Local No. 49, effective January 1, 2015 - December 31, 2016. COUNCIL ACTION: 76 RESOLUTION 2015 -30 A RESOLUTION APPROVING A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF COLUMBIA HEIGHTS AND THE INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49 WHEREAS, negotiations have proceeded between the International Union of Operating Engineers (IUOE), Local No. 49, representing employees of the Public Works Department and, and members of the City's negotiation team; and WHEREAS, said negotiations have resulted in a mutually acceptable collective bargaining agreement for calendar years 2015 and 2016; and WHEREAS, changes to the current agreement are hereby attached as Exhibit A, and a copy of said collective bargaining agreement is available for inspection at the Office of the City Manager and is made a part hereof by reference. NOW THEREFORE, BE IT RESOLVED that the collective bargaining agreement as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 2015 and 2016 for IUOE bargaining unit employees of the City; and BE IT FURTHER RESOLVED that the Mayor and City Manager are hereby authorized to execute this collective bargaining agreement. Passed this 13th day of April, 2015. CITY OF COLUMBIA HEIGHTS Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Katie Bruno Council Secretary, City Clerk 77 CITY OF COLUMBIA HEIGHTS Mayor Gary L. Peterson Councilmembers Robert A. Williams 59040 1h Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 Brice Na,rrocki Visit our website at. www.ci. Columbia - lreiehts.mn us Donna Schmitt John Mur_yn, Jr. City Manager Walter R. Fehst 2015/16 IUOE — LOCAL NO. 49 CITY OF COLUMBIA HEIGHTS' FORMAL OFFER FOR CONSIDERATION 3/27/2015 1. Article XXII — Sick Leave 22.3 Amend the current contract language as follows: "Sick leave shall be granted for absence from duty because of personal illness, injury or disability, (necessary medical, dental or chiropractic care), legal quarantine, or serious illness in the immediate family. The immediately family is defined as the employee's child (including stepchild, biological child, adopted child and foster child), adult child, spouse, sibling, parent, mother -in -law, father -in- law, grandchild, grandparent, or stepparent." 2. Article XXIII — Funeral Leave Amend the current contract language as follows: "An employee may be entitled to a maximum of five (5) days leave with pay, at the sole discretion of the City Manager for death of a family member defined as: the emplovee's spouse, mother, mother- in -law, father, father -in -law, children, stepchildren, siblings, siblings -in -law, stepsiblings grandparents, grandparents -in -law, stepgrandparents, grandchildren, or steograndchildren. Such leave will not be deducted against any accrued vacation or sick leave." 3. Article XIX — Insurance 19.1 The EMPLOYER will contribute up to a maximum of eight hundred sixty -five ($865) per month per (permanent and probationary full -time) employee for group health and group dental, including dependent coverage, life and long term disability insurance for calendar years 2015. 19.2 Effective January 1, 2016 the EMPLOYER will contribute EITHER: 1) an additional thirty dollars ($30) per month per (permanent and probationary full -time) employee towards group health insurance premiums for employees on the High Option Ip an; OR 2) an additional sixty dollars ($60) per month into a city designated health savings account for all (permanent and probationary full -time) employees enrolled in an IRS qualified high deductible health plan. 4. Wages APPENDIX A Increase all wage classifications by 2.25% in 2015. Increase all wage classifications by 2.25% in 2016. 78 CITY COUNCIL LETTER Meeting of. April 13. 2015 AGENDA SECTION: Consent ORIGINATING DEPT: CITY MANAGER NO: 71 License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: NO: DATE: April 8, 2015 BY�'l BACKGROUND /ANALYSIS Attached is the business license agenda for the April 13, 2015 Council meeting. This agenda consists of applications for 2015 Contractor Licenses and 2 Ice Cream Truck licenses. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for April 13, 2015 as presented. COUNCIL ACTION: 79 TO CITY COUNCIL April 13, 2015 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2015 BLDG *31) Htg 206 Jefferson Ave, Watertown Semlak Plumbing 1406 Sophia Ave, Maplewood *Delson Plumbing 1308 42 %2 Ave, Col. Hts *Freedom Htg & AC 724A Harding St, Mpls Prairie Plumbing 3134 Colorado Ave S, Mpls M & S Plumbing 2505 223rd Ln NW, Cedar *Elk River Htg & AC 19567 Twin Lks Rd, Elk River *Northern Htg 9431 Alpine Dr, Ramsey *Mickman Bros *Arbor Barber *Living Water Tree *Nafie Ice Cream *Maher Ice Cream 14630 Highway 65, Ham Lake 23868 167th St NW, Big Lake 2605 136th Ave, Andover 1000 Lynde Dr, Fridley 7580 Greenfield Ave, Mounds View $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $50 $50 80 CITY COUNCIL LETTER MFFTWCT OF• APRTT. 11 ?011; AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER NO: 7K FINANCE APPROVAL ITEM: APPROVE PURCHASE BY: JOSEPH KLOIBER BY: AGREEMENT FOR ENERGY MANAGEMENT SYSTEM AT TOP VALU I DATE: APRIL 10, 2015 AND II, IN THE AMOUNT OF $34,852 Background The facilities maintenance supervisor has identified significant energy savings that are available at the Top Valu I and II liquor stores, if certain equipment upgrades were implemented. These two stores currently spend a combined total of approximately $70,000 per year for electricity and natural gas. Analysis An independent study by Xcel Energy, and analysis by the proposed equipment vendor, GreenWize Energy Solutions, both indicate that the recommended upgrades would likely reduce annual energy costs by approximately $30,000 per year. Most of this savings would come from improvements to the refrigeration systems at these stores. For example, the thermostats that currently control the refrigeration systems are not programmable. The amount of actual savings will, of course, vary from year -to -year depending on fluctuations in weather, customer counts, and timing of equipment repair. In addition to improving the energy efficiency of the stores' refrigeration and HVAC systems, the recommended upgrades provide the added benefit of web -based remote control and monitoring. This is similar to the current capability at the public safety building, and the upcoming capability at the new library. The facilities maintenance supervisor can check or change the operation of the systems at these buildings from his office computer, or from anywhere he can access the internet. The upfront cost of the recommended improvements is $34,852. After the improvements are installed, Xcel Energy will provide rebates to the City of approximately $17,000; which is nearly half the cost of the system. The payback period for these improvements, after rebates, is just under seven months. This means that amounts budgeted for 2015 electricity and gas could instead be spent to obtain these permanent improvements without increasing the 2015 budget. The attached information from Xcel and GreenWize provides a significant amount of detail on the recommended upgrades. Note however, that certain items included in the Xcel study report are not included in the vendor proposal because city staff judges that the payback period for those items, such as certain lighting upgrades, is too long to be worth the cost of upgrading at this time. Lastly, city staff obtained an alternate vendor quote from our established vendor for Delta Controls, the similar system used at the public safety building. That alternate quote was almost three times the cost of the GreenWize proposal, apparently due to the specialized nature of sourcing components for refrigeration systems as opposed to general HVAC components. 81 City of Columbia Heights April 13, 2015, City Council Meeting Page Two: Energy Management System at Top Valu I and II Recommendation Staff recommends the City Council adopt the following motion: RECOMMENDED MOTION: Move to authorize the city manager to enter into a purchase agreement with GreenWize Energy Solutions, for an energy management system at Top Valu I and II, in the amount of $34,852. JK CouncilLetter_ 041315_ Energyhnprovements_TopValul &2.docx Attachments COUNCIL ACTION: 82 V�( Eaerg �� j & A )G� solo Lions Energy Management Solution Proposal Prepared For: Top Valu Liquor 2105 37th Ave NE, Columbia Heights, Minnesota, 55421 Savings of $31441 per year Payback after utility rebate is only 6.8 months. GreenWize Energy Solutions 2097 Barton Ave NW Buffalo, MN 55313. Call: 877 - 682 -1301 1/4/2015 84 et r.,.�tsr ---Jut:-- Project Proposal >ROJECT REF: 131018 DATE: 7/31/2.014 )ESCRIPTION: Liquor Store Energy Controls System XIENT: Top Valu Liquor :ONTACT: Eric Hanson TEL: 763- 706 -3725 ADDRESS: 2105 37th Ave NE, Columbia Heights, Minnesota, 55421 SUMMARY FOR 2 STORES AS BROKEN OUT BELOW SYSTEM COST EQUIPMENT PRICE (INCL SHIPPING): $ 27,251.93 LABOR $ 7,600.00 TOTAL SYSTEM PRICE $ 34,851.93 SAVINGS ANALYSIS & PAYBACK CALCULATION $ 31,440.73 SYSTEM PRICE $ 34,851.93 ESTIMATED REBATE Liquor Store Typical Consumption PAYBACK MTHS BEFORE REBATE 13.30 PAYBACK MTHS INCL. REBATE 6.82 Water healing Annual Savings $ Savings kWh Savings 2% oflica eppwl bvntilatian 1% HVAC Savin g s $ 2,223.13 7,410.42 C ,.,g 3% cmpt ra Refrigeration Savings $ 29,217.60 329,991.50 4 19; % Lighting Savings $ - _ 5% Other Load Savings $ Cwi"g T l i ota Savings g _ $ 31,440.73 337,401.92 $aca heating II% Loting — 18, Annual Electrical Cost $ 58,153.00 $ Cost Per kWh $ 0.09 SYSTEM SAVINGS $ 31,440.73 SYSTEM PRICE $ 34,851.93 ESTIMATED REBATE $ 16,973.00 PAYBACK MTHS BEFORE REBATE 13.30 PAYBACK MTHS INCL. REBATE 6.82 85 Page 1 System Sheet #1: Store #1 $ $ 1,285.06 18,358.00 $ Refrigeration Savings SYSTEM COST $ 14,638.86 165,335.18 PAYBACK MTHS BEFORE REBATE Lighting Savings 13.54 QUANTITY PRODUCT CODE DESCRIPTION Other Load Savings UNIT COST TOTAL - Tntal Savinvc S 1 S Q74 Q7 1 A4 f,Q4 '1 R 1 SYSTEM GATEWAY 7 AIRCONTROL 1 COOLCONTROL WI 10 WI RELAY 2 COOLCONTROLASH 9 WI RELAY 24VDC 48 EC FAN MOTOR 1 /15HP CWG1000 AC1000 RC1001 R0511 -120A RC1003 R0511 -120A ECM1 /15 11SV CONNECT GATEWAY $ THERMOSTAT TYPE HVAC CONTROLLER $ WALK -IN COOLER CONTROL $ SPOT RELAY FOR WI $ ANTISWEAT CONTROL MODULE $ SPDT RELAY FOR ASH $ EC MOTOR 1/15 HP 115V $ 792.00 490.00 928.50 41.67 928.50 41.67 131.60 $ 792.00 $ 3,430.00 $ 928.50 $ 416.67 $ 1,857.00 $ 375.00 $ 6,316.80 QUANTITY PRODUCT CODE EQUIPMENT PRICE: $ UNIT COST 14,115.97 11 LABOR INSTALLATION LABOR $ 3,850.00 $ 3,850.00 CWG1000 CONNECT GATEWAY $ 792.00 LABOR PRICE: $ 5 AIRCONTROL 3,850.00 THERMOSTAT TYPE HVAC CONTROLLER $ 490.00 $ 2,450.00 TOTAL SYSTEM PRICE $ RC1001 17,965.97 SAVINGS ANALYSIS & PAYBACK CALCULATION Liquor Store Typical Consumption ih'alrr hvalir^ 2q, U:.::e,:Nipmnm Yerdation C.4iog 3% 49 195 arrr sa Cooling 5% Spauih�ling - Refrlgeraticm is 479 HVAC Savings $ $ 1,285.06 18,358.00 $ Refrigeration Savings REBATE $ 14,638.86 165,335.18 PAYBACK MTHS BEFORE REBATE Lighting Savings 13.54 $ 6.75 Other Load Savings $ 0.09 $ - Tntal Savinvc S 1 S Q74 Q7 1 A4 f,Q4 '1 R _ SYSTEM SAVINGS $ 15,923.92 SYSTEM PRICE $ 17,965.97 REBATE $ 9,004.00 PAYBACK MTHS BEFORE REBATE Annual Electrical Cost 13.54 PAYBACK MTHS INCL. REBATE 6.75 Lighting i 1814 $ 15,516.81 SYSTEM PRICE $ 16,885.97 REBATE $ 7,969.00 PAYBACK MTHS BEFORE REBATE 13.06 PAYBACK MTHS INCL. REBATE 6.90 Annual Electrical Cost $ Cost Per kWh $ 0.09 System Sheet #2: Store #2 SYSTEM COST QUANTITY PRODUCT CODE DESCRIPTION UNIT COST TOTAL 1 SYSTEM GATEWAY CWG1000 CONNECT GATEWAY $ 792.00 $ 792.00 5 AIRCONTROL AC1000 THERMOSTAT TYPE HVAC CONTROLLER $ 490.00 $ 2,450.00 1 COOLCONTROL WI RC1001 WALK -IN COOLER CONTROL $ 928.50 $ 928.50 10 WI RELAY R0511 -120A SPDT RELAY FOR WI $ 41.67 $ 416.67 2 COOLCONTROL ASH RC1003 ANTISWEAT CONTROL MODULE $ 928.50 $ 1,857.00 9 WI RELAY 24VDC R0511 -120A SPDT RELAY FOR ASH $ 41.67 $ 375.00 48 EC FAN MOTOR 1/15HP ECM1 /15 115V EC MOTOR 1/15 HP 115V $ 131.60 $ 6,316.80 EQUIPMENT PRICE: $ 13,135.97 1 LABOR INSTALLATION LABOR $ 3,750.00 $ 3,750.00 LABOR PRICE: $ 3,750.00 TOTAL SYSTEM PRICE $ 16,885.97 SAVINGS ANALYSIS & PAYBACK CALCULATION Liquor Store Typical Consumption YJatarneatirg Annual Savings $ Savings kWh Savings 2a6 Office �.quiFrta,it 1% HVAC Savings $ 938.07 11,297.76 Cooking' "` computer, -- ix Refrigeration Savings $ 14,578.75 164,656.31 �* Lighting Savings $ 5 `sx Other Load Savings $ - Total Savings $ 15,516.81 175,954.07 Spacehaaiinf 14% %frigeratKn 47% liphigg Iannual ueun�m a.w� a $ Cost Per kWh $ 0.09 SYSTEM SAVINGS $ 15,516.81 SYSTEM PRICE $ 16,885.97 REBATE $ 7,969.00 PAYBACK MTHS BEFORE REBATE 13.06 PAYBACK MTHS INCL. REBATE 6.90 86 Page 2 e-I r<net -511 it A)iZQ! . solutions Purchase Agreement This Agreement is made between Greenwize Energy Solutions, whose principal offices are located at 2097 Barton Ave., NW Buffalo, MN 55313 (hereinafter called "seller ") and Top Valu Liquor (hereinafter called "buyer "), whose business address is: 2105 37th Ave NE, Columbia Heights, Minnesota, 55421 Buyer agrees to purchase from seller the following products at the price noted: # Qty Description Unit Price Total 1 1 System as described in appended System Sheet #1 $17,965.97 $17,965.97 2 1 System as described in appended System Sheet #2 $16,885.97 $16,885.97 3 4 5 6 7 8 1 2 lAdvanced Web Service Subscription Agreement (3 Years) $478.80 $957.60 Ship -To Address: Sub -Total - $35,809.53 Sales Tax - Shipping - Total Cost - $35,809.53 Attn: Eric Hanson Tel: 763 - 706 -3725 Cash FiCheck Credit /Debit Card Payment included with this Agreement: Cash: Check: Number: Credit /Debit Card: Card Type (VISA / Master Card / Discover): Card Num: Name on Card: Card Billing Address: P.O.- # Bank: Code: Exp Date: Invoice Web Service Subscription Agreement is a monthly payment of $19.95 per location connected. The subscription agreement allows the user to access installed systems via an online user interface and to generate reports and establish alarm settings. If paid in advance at the time of purchase Greenwize provide 36 months of web - services for the price of 24 months. If the user decides not to choose the advanced payment option Credit Card details must be provided during the account set -up process. Cost of installation of the equipment shall be the responsibility of the Buyer, and Buyer agrees that such installation shall be performed by qualified persons, such as a refrigeration service company, skilled refrigeration maintenance employee of Buyer or a qualified electrician. Seller provides detailed installation instructions with each unit sold and is available for additional technical support upon Buyer's request. Installation Prices provided on System Sheets are only to be used as a guideline and seller takes no responsibility in the event that a higher cost of installation is incurred. Buyer: Signature: Print Name: Date: Seller- Signature: Print Name: Bruce Malwitz Date: 1/5/2015 87 XcelEnergy-Qm CUSTOMER SUMMARY PAGE ASHRAE Level 1 Customer Information Primary Electric Service: Xcel Energy Gas Service: CenterPoint Energy Gas Account # Customer Name: Top Valu Liquor Premise #: Property Name: Top Valu Liquor Electric Next Steps Account #: 8335213 Study Approval Premise #: 304096348 Service Address: 4950 Central Avenue North, be started within 12 months of this date to earn the 30% rebate bonus for implementing measures identified in this study. Columbia Heights, MN 55421 Additional Gas Account # Premise #: Mailing Address: 4950 Central Avenue North, Columbia Heights, MN 55421 Electric Account # Premise #: Contact Person: Larry Scott Decision Maker: Larry Scott Phone: 763- 706 -3852 Phone: 763 - 706 -3852 Contact Information Xcel Energy Rep: Jennifer Abbott Energy Auditor: Curt Hanson Phone: 651 - 229 -2443 Company: Franklin Energy Services Email: jennifer.m.abbott@xcelenergy Phone: 612 - 284 -3663 ext. 2103 .com Email: chanson @franklinenerQV.com Building and Usage Information Building Type: Retail Electric Rate Code: General Service Square Footage: 18,000 Gas Rate Code: N/A Electric Service: Xcel Energy Gas Service: CenterPoint Energy Type of Assessment: ASHRAE Level 1 Customer Usage: <5 GWh Date of Site Visit: July 30th, 2014 Peak Demand: 73 kW Next Steps Study Approval Date: August 20th, 2014 Study approval date is the custom preapproval date. Purchases made after this date may qualify for a rebate. Projects must be started within 12 months of this date to earn the 30% rebate bonus for implementing measures identified in this study. Candidate for other study programs: If so, which ones: 88 Table of Contents I. Disclaimer II. Executive Summary III. Building and Energy Profile a. Total Energy Cost b. Building Profile c. Energy Profile IV. Energy Usage Chart V. Energy End Use Profile a. Electric b. Natural Gas VI. Energy Star Benchmarking Results a. Determining a Course of Action VII. Energy Conservation Opportunities VIII. Energy Conservation Opportunities Turn Key Bonus Incentive IX. Conservation Opportunity Analysis X. Opportunities for Future Investigation XI. For More Information a. Glossary XII. Annual Electric and Natural Gas Consumption 2 89 DISCLAIMER OF WARRANTIES AND LIMITATION OF LIABILITY The suggestions in this Energy Assessment ( "Assessment ") are provided as a service to Xcel Energy customers and are based on a visual analysis of conditions observed at the time of the survey, information provided by the customer and from Xcel Energy, and costs based on the energy assessor's experience on similar projects. The performance guidelines provided in the Assessment are for informational purposes only and are not to be construed as a design document. Xcel Energy will not benefit in any way from a customer's decision to select a particular contractor or vendor to supply or install the products and measures suggested by the energy assessor. Xcel Energy and the energy assessor do not guarantee that any specific level of energy or costs savings will result from implementing any energy conservation measures described in this Assessment. Xcel Energy and the energy assessor shall not, under any circumstances, be liable to the customer in the event that potential energy savings are not achieved. Xcel Energy advises that customers check with their Xcel Energy Account Manager to determine the estimated value of their rebate (if any) and to verify that the equipment qualifies for Xcel Energy programs prior to implementation of any conservation measure. Some measures identified in this report may qualify for an Xcel Energy Custom Efficiency rebate. Custom Efficiency projects require pre - approval prior to purchase and installation. The customer is responsible for submitting project information to their Xcel Energy Account Manager to obtain pre - approval for Custom Efficiency projects and to determine the eligible custom rebate amount. XCEL ENERGY IS PROVIDING THIS INFORMATION AS A SERVICE TO YOU, OUR CUSTOMER. THE INFORMATION AND SUGGESTIONS IN THIS ASSESSMENT ARE PROVIDED ON AN "AS IS" BASIS ONLY, AND XCEL ENERGY MAKES NO REPRESENTATIONS OR WARRANTIES OF ANY KIND WITH RESPECT TO THIS ASSESSMENT. XCEL ENERGY DISCLAIMS ALL SUCH REPRESENTATIONS AND WARRANTIES, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Neither Xcel Energy nor any of its directors, employees or other representatives will be liable for damages arising out of or in connection with the use of this Assessment, and you, the customer, knowingly and voluntarily release Xcel Energy from any such liability in connection with this Assessment. This is a comprehensive limitation of liability that applies to all damages of any kind, including (without limitation) compensatory, direct, indirect, or consequential damages, loss of data, income or profit, loss or of damage to property and claims of third parties. 3 90 Executive Summary Top Valu Liquor requested that Xcel Energy perform an energy assessment to identify energy- related opportunities that show potential for improvement and investment options. This is the first step toward developing a long -term energy plan for Top Valu Liquor . Franklin Energy Services visited the customer's business site on July 30th, 2014 and met with Larry Scott. This energy assessment recommends strategic opportunities including those eligible for rate discounts, areas for energy- related process improvements in addition to key energy conservation opportunities. Top Valu Liquor has already implemented a number of energy savings measures, such as: LED case lighting, recently installed Utilization of lighting controls Programmable thermostats controlling rooftop units The following energy savings opportunities are the measures you may want to consider first, based on the recent walk- through of your facility. Corresponding savings values can be found in the following Energy Conservation Opportunities table. Replace (48) evaporator fan motors with electronically commutated motors Install anti -sweat heater controls on (37) doors Replace (82) store floor fluorescent fixtures with 2'x2' LED troffers Key strategic opportunities include: Verify program on rooftop unit thermostats Replace rooftop units /refrigeration condensing units with high - efficiency equipment Investigate outside air damper position setpoints and utilized demand control ventalation Additional opportunities to consider can be found later in the report. 4 91 Building and Energy Profile $43,000 $42,000 $41,000 $40,000 $39,000 $38,000 $37,000 $36,000 $35,000 $34,000 $33,000 $32,000 2007 78 2 Electric Gas Total Energy Cost (Electric and Gas) ■Total Energy C • Proposed Ene Percent $ Savings: 14% 5 92 Building Profile Type of Building: Retail Year Built: Weekly Operating Floor Area (s.f.): 18,000 Hours: Workers: 3 Number of PCs: Percent of Space Heated: 100% Type of Heating: Percent of Space Cooled: 100% Type of Cooling: $43,000 $42,000 $41,000 $40,000 $39,000 $38,000 $37,000 $36,000 $35,000 $34,000 $33,000 $32,000 2007 78 2 Electric Gas Total Energy Cost (Electric and Gas) ■Total Energy C • Proposed Ene Percent $ Savings: 14% 5 92 Energy Use Profile The following chart identifiesyour electric and natural gas use. Total Annual Energy Expense ■ Electric i Natural Gas Energy Usage Chart 40,000 — 2,500 FL � 35,000 .F 2,000 30,000 3 E 25,000 1,500 r 20,000 Y 15,000 1,000 --4— kWh Values LA w 10,000 m —m —Therm Values 500 5,000 0 0 Q, O�� QP (SP Z) Otis Q) QN� CJN 6N ON (3N \ti \ti \ti \tiro \ti \tiy� \ti \ti�� \ti \ti \� \ti \ti \ti 3 \ti \ti \ti \ti h \ti \ti I\ti \ti \ \'Y 93 Energy End Use Profile Electric s% 1i_ 1% Natural Gas • Lighting • Refrigeration • Other • Ventilation • Heating • Cooling • Office Use • Cooking Computer • Water Heating ■ Water Heating ■Space Heating 94 Energy Star Benchmarking Results Full Energy Star Report is attached Metric Baseline (December 2012) Current (June 2014) Median Property* ENERGY STAR score (1 -100) 69 31 50 Source EUI (kBtu /ft2) 145.9 265.6 210.7 Site EUI (kBtu /ft2) 70.4 121.8 96.6 Source Energy Use (kBtu) 2,625,422 4,781,134 3,792,600 Site Energy Use (kBtu) 1,268,088 2,192,075 1,738,800 Establish an energy performance baseline for all facilities in the company's portfolio, then set performance goals and create an action plan. The guide below can help determine the appropriate next steps. Regular energy performance assessments, as part of a strategic energy management plan, ■ MAINTAIN enables the company to monitor the improvement of its facilities. ADJUST These top performing f Hifi ff r ■ INVEST Facilities in this range offer the greatest opportunity for financial and environmental improvement. Investing in new equipment and enhancing operational practices may have the greatest impact on your bottom line. 1 50 Facilities in this range may reap significant savings from concentration on simple, low -cost measures, such as improved operations and maintenance practices. Equipment upgrades could yield additional savings. 75 Energy Performance Rating ac es a e examples of best practices as well as opportunities to gain recognition. Continue to improve and maintain superior performance by focusing on operations and maintenance. 100 95 Energy Conservation Opportunities Please refer to the Conservation Opportunity Analysis section following this table for a detailed description. ' Estimated capital cost includes estimated equipment and labor costs unless otherwise noted. Capital Cost is defined as the total equipment and labor cost for the project. Incremental Cost refers to the additional cost associated with the increased capital cost for replacing standard equipment with higher efficiency equipment. 2 Simple Payback includes incentive unless estimated value is not given. 3 Items marked with an asterisk are custom efficiency projects and may require pre - approval to qualify for an Xcel Energy rebate. Please check with your Xcel Energy representative before purchasing /implementing measure. 4 Xcel Energy rebates typically cannot exceed 60% of the project cost (including equipment and labor). 4.1 Estimated Estimated Estimated Estimated Estimated Demand Energy Thermal Annual Cost Estimated Simple Xcel Energy Energy Conservation Savings Savings Savings Savings Capital Cost Payback Incentives Opportunity (kW /yr) (kWh /yr) (Therm /yr) ($) ($)t (Years)2 ($)3'4 Rebate Type Payback less than 2 years (capital cost opportunities) Install Anti -Sweat Heater 1 Controls on (37) Doors 0.0 24,195 0 $2,420 $4,800 1.1 $2,220 Prescriptive - Cooling Payback 2 - 10+ years (capital cost opportunities) Install Evaporator Fan 2 Motor Controls to Control 0.9 7,015 0 $664 $2,000 2.5 $346 Custom - Cooling (48) Motors Replace (48) Evaporator Fan Motors with 3 Electronically 1.7 14,570 0 $1,379 $7,584 5.0 $665 Custom - Cooling Commutated Motors Retrofit (11) 4 Architectural Wall Light 0.0 3,799 0 $242 $3,300 12.2 $347 Custom - Lighting Fixtures with LED lamps Replace (82) Store Floor 5 Fluorescent Fixtures with 3.2 12,951 0 $1,226 $19,040 14.5 $1,275 Custom - Lighting 2'x2' LED Troffers Total 5.7 62,530 0 $5,930 $36,724 5.4 $4,854 ' Estimated capital cost includes estimated equipment and labor costs unless otherwise noted. Capital Cost is defined as the total equipment and labor cost for the project. Incremental Cost refers to the additional cost associated with the increased capital cost for replacing standard equipment with higher efficiency equipment. 2 Simple Payback includes incentive unless estimated value is not given. 3 Items marked with an asterisk are custom efficiency projects and may require pre - approval to qualify for an Xcel Energy rebate. Please check with your Xcel Energy representative before purchasing /implementing measure. 4 Xcel Energy rebates typically cannot exceed 60% of the project cost (including equipment and labor). 4.1 Energy Conservation Opportunities Turn Key Bonus Incentive Please refer to the Conservation Opportunity Analysis section following this table for a detailed description. 1 Items marked with an asterisk are custom efficiency projects and may require pre - approval to qualify for an Xcel Energy rebate. Please check with your Xcel Energy representative before purchasing /implementing measure. 2 Xcel Energy rebates typically cannot exceed 60% of the project cost (including equipment and labor). 3 The Turn Key Incentive Bonus is 30x/0 of the applicable Xcel Energy Incentive for a given opportunity. 4 To earn the 30% Turn Key Services bonus, you must implement the measure within 12 months of the study approval date found on page 1. 5The max rebate with Turn Key bonus is 75x/0 of the project cost for prescriptive projects, or 75% of the incremental cost for custom efficiency measures. 6 Simple Payback includes only Xcel Energy incentive. 7 Simple Payback includes Xcel Energy incentive with the additional 30% Turn Key services bonus. 10 97 Estimated Xcel Turn Key Services Total Incentive Simple Simple Payback with Turn Key Energy Conservation Energy Incentives Incentive Bonus with Bonus Payback Services Incentive Bonus Opportunity ($)1,z ($)3,4 ($)5 (Years)6 ($)7 Payback less than 2 years (capital cost opportunities) 1 Install Anti -Sweat Heater $2,220 $666 $2,886 1.1 0.8 Controls on (37) Doors Payback 2 - 10+ years (capital cost opportunities) Install Evaporator Fan 2 Motor Controls to Control $346 $104 $450 2.5 2.3 (48) Motors Replace (48) Evaporator 3 Fan Motors with $665 $200 $865 5.0 4.9 Electronically Commutated M otors Retrofit (11) Architectural 4 Wall Light Fixtures with $347 $104 $451 12.2 11.7 LED lamps Replace (82) Store Floor 5 Fluorescent Fixtures with $1,275 $383 $1,658 14.5 14.2 2'x2' LED Troffers Total $4,854 $1,456 $6,310 5.4 5.1 1 Items marked with an asterisk are custom efficiency projects and may require pre - approval to qualify for an Xcel Energy rebate. Please check with your Xcel Energy representative before purchasing /implementing measure. 2 Xcel Energy rebates typically cannot exceed 60% of the project cost (including equipment and labor). 3 The Turn Key Incentive Bonus is 30x/0 of the applicable Xcel Energy Incentive for a given opportunity. 4 To earn the 30% Turn Key Services bonus, you must implement the measure within 12 months of the study approval date found on page 1. 5The max rebate with Turn Key bonus is 75x/0 of the project cost for prescriptive projects, or 75% of the incremental cost for custom efficiency measures. 6 Simple Payback includes only Xcel Energy incentive. 7 Simple Payback includes Xcel Energy incentive with the additional 30% Turn Key services bonus. 10 97 Energy Conservation Opportunity Analysis Opportunity 1: Install Anti -Sweat Heater Controls on (3 7) Doors Doors for display case coolers and freezers contain electric heaters, known as Anti -Sweat Heaters. The heaters are installed to prevent condensation on the display case. These heaters typically operate 24 hrs /day, 7 days per week. However, anti -sweat heaters are really only needed when the dew point temperature increases above the exterior temperature of the door. Anti -sweat heater controls can be installed to turn the heaters off when the dew point temperature is below the threshold temperature for condensation. Installation of controls can result in significant savings due to a reduction in electric resistance heating, and a reduction in display case cooling. Anti -sweat Heater controls cost approximately $85 each. One control can be used to control several heaters on similar coolers. Opportunity 2: Install Evaporator Fan Motor Controls to Control (48) Motors To take full advantage of the new Electrocially Commutated Motors (ECM's) that we recommend in this report, it is recommended to also add EC Motor controls. These controls control the fan speed when refridgerant is not flowing through the evaporator coil. This allows for greater energy savings as the ECM driven fans use a fraction of the energy when operating at a lower speed. Opportunity 3: Replace (48) Evaporator Fan Motors with Electronically Commutated Motors Standard fan motors commonly used in refrigeration equipment are major energy wasters. They run inefficiently and generate excess heat, causing the refrigeration system to work harder and use more energy. An Electrically Commutated Motor (ECM) is a DC motor designed for evaporators in walk in coolers and freezers. The DC motor runs up to 40% more efficiently than a shaded pole motor and generates less heat resulting in refrigeration savings. Overall, ECMs typically save up to 65% more than your current system. ECMs do however, cost about twice as much as a regular shaded pole Motor, but often require less maintenance and replacement. Often larger electrical consumers are on a demand based rate so the ECM's save on both the consumption and demand charges. Given the relatively new age of the evaporator units in the walk -in cooler, it is likely that the existing evaporator fan motors are Partially Split Commutated motors, which should qualify for a custom rebate from Xcel Energy to incentivize the replacement to an Electronically Commutated Motors. Opportunity 4: Retrofit (11) Architectural Wall Light Fixtures with LED lamps LED fixtures are a better alternative to the HID fixtures currently used at your facility. Equivalent light output LED models have become a viable option for exterior lighting. Compared to HID fixtures; LEDs require about 1/4 the power, last up to 5 times longer, and maintain lighting levels over the life of the fixture. Upgrading HID fixtures to LED fixtures requires either retrofitting equipment or purchasing an entirely new fixture. While this will lead to a much greater initial capital investment, the power savings are much more substantial than the more modest pulse start metal halide upgrade. Xcel Energy offers a $100 rebate for every LED upgrade from HID wallpack. In addition, Xcel Energy may offer a custom rebate for other exterior retrofits. Please speak to your account manager or representative to see if this project qualifies. Opportunity 5: Replace (82) Store Floor Fluorescent Fixtures with 2'x2' LED Troffers During the onsite energy assessment it was noted that there is interest in investigating the energy savings from replacing the existing CFL can lights and florescent fixtures throughout the facility with 2'x2' LED troffers. Besides the energy savings, there would also be repair and maintenance savings/ benefits, as LED's have a long lifecycle and are known to be greatly reliable. 98 Opportunities for Future Investigation Roof Top Units/ Refrigeration Condensing Units Vast improvements in this type of equipment have been made, especially on the cooling side, in the past 15 years. If maintenance is required on any of these units, you may want to consider replacement. When looking at buying new equipment, be sure to compare the cost difference between the standard equipment and the high efficiency equipment. In most cases, the high efficiency equipment is a good financial investment. Install an Instantaneous Water Heater Very little hot water is used in the facility. Consider replacing /supplementing the hot water heater with an instantaneous heating unit located beneath the sinks in the restroom areas. This has the additional advantage of saving water because not as much water is run waiting for it to get hot. Occupancy Sensors You may want to install Occupancy Sensors to automatically turn lights off in areas such as restrooms, storage rooms, or other rooms where lights could get left on. Occupancy sensors limit the amount of time the lights in each room are left on while unoccupied. Sensors can be purchased fairly inexpensively, for roughly $20 -$100 each depending on type and style. The savings for installing these sensors varies greatly depending on the quantity of fixtures controlled as well as the amount of human traffic through the room. The typical payback for a break room and restroom installation is under two years. Set Program on Thermostat Verify that your programmable thermostat is setting the temperature back on a regular schedule (and not constantly on "hold "), a rule of thumb for the savings is one percent per one degree during an eight hour interval. Thus, a thermostat which sets back from 68 to 60 degrees for eight hours every night should save approximately 8 percent of the furnace's fuel cost. Setting back from 68 to 62 for 8 hours every night would save 6 percent and so on. Rebates are available for programmable thermostats and can be found in the Heating and Cooling Equipment Program brochure. Replace Fluorescent, Incandescent or Halogen Lamps with LEDs Incandescent and halogen lamps are very inefficient. Most commonly, these lamps are used in track lighting, recessed cans, and display lighting. Replacing incandescent and halogen lamps with LEDs will save energy and money. There are also energy savings to be achieved through replacing florescent lamps and fixtures with LED. There may even be custom rebates available from Xcel Energy to incentivize the replacement to LED. Check with your Xcel Energy Account Representative to find out more. Xcel Energy's Turn Key Services You have successfully completed the assessment portion of the Xcel Energy's Turn Key Services. Now is the time to take action and capture the energy savings potential detailed in this report. Turn Key Services program is a project management offering designed to remove hurdles and assist in implementation of energy efficiency improvements that result in sustainable energy conservation. Allen Gorell of Franklin Energy will assist in coordinating and obtaining Xcel Energy project approval, aligning and educating installation vendors, and maximizing incentives. For any project completed within one year, Turn Key Services may offer a 30% bonus incentive not to exceed 75% of total project cost. For more information, please contact Allen Gorell at 612 - 284 -3663 ext. 2105 or agorell @franklinenergy.com. 99 For More Information In addition to the energy conservation measures, we recommend in this energy assessment, Xcel Energy offers cash rebates and a variety of payment and billing programs to better manage your cash flow. Please see www.xcelenergy.com /rebates or call 1- 800 - 481 -4700 for details. BillWise from Xcel EnergySM programs include payment options like: • Auto Pay - a simple and convenient way to have monthly energy payment automatically withdrawn from a bank account on the day it is due. • EFT (Electronic Funds Transfer) - allows simplification of the bill paying process and improving cash management by directly transferring money from your account to Xcel Energy. • Pay By Phone - allows quick and secure transfer of energy payment from a bank account directly to Xcel Energy, right over the phone, at no cost. • Credit /Debit Cards Payments - allows payment of energy bill online or by phone using a credit or debit card for a small fee. The Billing options include — EDI (Electronic Data Interchange) which allows receipt of your energy bill electronically the day after the billing cycle is complete. More information on all these programs can be obtained by discussing eligibility requirements with your Xcel Energy representative. You also can call the Business Solution Center at 1 -800- 481 -4700 or visit us at xcelenergy.com for more information about qualifying for cash rebates, discount rates or billing /payment options. 100 Glossary The following definitions will help you understand the information and how it relates to your energy bills: Actual Demand: The highest average 15 minutes of demand over a billing period. t i Billed Demand: The actual demand adjusted for power factor, demand ratchet, or an abnormal metering period. I BTU (British thermal unit): A unit of energy required to raise the temperature of 1 lb water by 1 °F. Additionally, 1 cubic foot of natural gas contains 1000 BTU. Capital Cost: The total, installed project costs. Does not include tax /shipping for Xcel's purposes. CCF: 100 cubic feet of natural gas. For the purposes of measuring energy use, a therm and a CCF of natural gas are equivalent. Additionally, 1 CCF contains 100.000 BTU. Dekatherm: A dekatherm (10 therms) is a unit of energy equivalent to 1,000,000 BTU. i I Incremental Cost: The capital cost difference between the low efficiency (or existing) and high efficiency options. Load Factor: A measure of facility operating efficiency. Load Factor is the ratio of average load in II' kilowatt supplied during a designated period to the peak load occurring that period. Load Factor = KWh supplied in a period Peak kW in a period (x) hours in a period 101 Annual Electric Consumption Previous 12 months (definition of terms can be found in the glossary AuHUSt 2013 - luly 2014 Month billing Period (Days) Actual Demand (kW) Billed Demand (kW) Total Energy (kWh) Total Cost ($) Cost/kWh ($) Power Factor Aug -13 30 72.8 75 32,400 $ 3,387.22 $ 0.10 0.872 Sep -13 30 68 70 33,760 $ 3,318.38 $ 0.10 0.868 Oct -13 31 67.2 69 32,240 $ 3,130.81 $ 0.10 0.871 Nov -13 28 56.8 58 25,440 $ 2,288.87 $ 0.09 0.885 Dec -13 32 52.8 54 27,920 $ 2,388.82 $ 0.09 0.885 Jan -14 34 53.6 55 29,360 $ 2,584.48 $ 0.09 0.881 Feb -14 29 52 53 24,800 $ 2,318.24 $ 0.09 0.891 Mar -14 31 51.2 52 26,960 $ 2,483.91 $ 0.09 0.881 Apr -14 30 55.2 56 25,840 $ 2,476.72 $ 0.10 0.880 May -14 29 60 61 25,840 $ 2,420.18 $ 0.09 0.887 Jun -14 32 67.2 69 31,760 $ 2,917.37 $ 0.09 0.880 Jul -14 30 69.6 72 32,560 $ 3,299.57 $ 0.10 0.873 Total 366 348,880 $ 33,014.57 -- Avg. 1 30.50 29,073 $ 2,751.21 0.880 Blended Rate Annual Gas Consumption Previous 12 months (definition of terms can be found in the glossary) Aueust 2013 - luly 2014 $ 0.09 Month Billing Period (Days) Total Energy (therms) Total Cost ($) Cost/Therm($) Degree Days (DD) Therms /DD Aug -13 30 33 $ 67.12 $ 2.03 Sep -13 30 43 $ 72.66 $ 1.69 Oct -13 31 112 $ 118.52 $ 1.06 Nov -13 28 587 $ 436.43 $ 0.74 Dec -03 32 1,171 $ 848.09 $ 0.72 Jan -14 34 2,295 $ 1,662.27 $ 0.72 Feb -14 29 1,980 $ 1,544.75 $ 0.78 Mar -14 31 1,899 $ 1,753.99 $ 0.92 Apr -14 30 1,077 $ 1,274.57 $ 1.18 May -14 29 596 $ 549.60 $ 0.92 Jun -14 32 151 $ 158.70 $ 1.05 Jul -14 30 121 $ 140.63 $ 1.16 Total 366 10,065 $ 8,627.33 Avg. 30.50 838.75 $ 718.94 Blended Rate $ 0.86 102 XceiEnergysm CUSTOMER SUMMARY PAGE ASHRAE Level 1 Customer Information Primary Gas Account # Customer Name: Top Valu Liquor II Premise #: Property Name: Top Valu Liquor 11 Electric Account #: 8335212 Premise #: 304096347 Service Address: 2105 37th Avenue North East, Columbia Heights, MN 55421 Additional Gas Account # Premise #: Mailing Address: 2105 37th Avenue North East, Columbia Heights, MN 55421 Electric Account # Premise #: Contact Person: Larry Scott Decision Maker: Larry Scott Phone: 763 - 706 -3852 Phone: 763- 706 -3852 Contact Information Xcel Energy Rep: Jennifer Abbott Energy Auditor: Curt Hanson Phone: 651 - 229 -2443 Company: Franklin Energy Services Email: jennifer.m.abbott@xcelenergy Phone: 612 - 284 -3663 ext. 2103 .com Email: chanson @franklinenerev.com Building and Usage Information Building Type: Square Footage: Electric Service: Type of Assessment: Date of Site Visit: Next Steps Retail 8,900 Xcel Energy ASHRAE Level 1 July 30th, 2014 Study Approval Date: August 20th, 2014 Electric Rate Code: General Service Gas Rate Code: N/A Gas Service: CenterPoint Energy Customer Usage: <5 GWh Peak Demand: 69 kW . Study approval date is the custom preapproval date. Purchases made after this date may qualify for a rebate. Projects must be started within 12 months of this date to earn the 30% rebate bonus for implementing measures identified in this study. Candidate for other study programs: If so, which ones: 103 Table of Contents I. Disclaimer II. Executive Summary III. Building and Energy Profile a. Total Energy Cost b. Building Profile c. Energy Profile IV. Energy Usage Chart V. Energy End Use Profile a. Electric b. Natural Gas VI. Energy Star Benchmarking Results a. Determining a Course of Action VII. Energy Conservation Opportunities VIII. Energy Conservation Opportunities Turn Key Bonus Incentive IX. Conservation Opportunity Analysis X. Opportunities for Future Investigation XI. For More Information a. Glossary XII. Annual Electric and Natural Gas Consumption 2 104 DISCLAIMER OF WARRANTIES AND LIMITATION OF LIABILITY The suggestions in this Energy Assessment ( "Assessment ") are provided as a service to Xcel Energy customers and are based on a visual analysis of conditions observed at the time of the survey, information provided by the customer and from Xcel Energy, and costs based on the energy assessor's experience on similar projects. The performance guidelines provided in the Assessment are for informational purposes only and are not to be construed as a design document. Xcel Energy will not benefit in any way from a customer's decision to select a particular contractor or vendor to supply or install the products and measures suggested by the energy assessor. Xcel Energy and the energy assessor do not guarantee that any specific level of energy or costs savings will result from implementing any energy conservation measures described in this Assessment. Xcel Energy and the energy assessor shall not, under any circumstances, be liable to the customer in the event that potential energy savings are not achieved. Xcel Energy advises that customers check with their Xcel Energy Account Manager to determine the estimated value of their rebate (if any) and to verify that the equipment qualifies for Xcel Energy programs prior to implementation of any conservation measure. Some measures identified in this report may qualify for an Xcel Energy Custom Efficiency rebate. Custom Efficiency projects require pre - approval prior to purchase and installation. The customer is responsible for submitting project information to their Xcel Energy Account Manager to obtain pre - approval for Custom Efficiency projects and to determine the eligible custom rebate amount. XCEL ENERGY IS PROVIDING THIS INFORMATION AS A SERVICE TO YOU, OUR CUSTOMER. THE INFORMATION AND SUGGESTIONS IN THIS ASSESSMENT ARE PROVIDED ON AN "AS IS" BASIS ONLY, AND XCEL ENERGY MAKES NO REPRESENTATIONS OR WARRANTIES OF ANY KIND WITH RESPECT TO THIS ASSESSMENT. XCEL ENERGY DISCLAIMS ALL SUCH REPRESENTATIONS AND WARRANTIES, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Neither Xcel Energy nor any of its directors, employees or other representatives will be liable for damages arising out of or in connection with the use of this Assessment, and you, the customer, knowingly and voluntarily release Xcel Energy from any such liability in connection with this Assessment. This is a comprehensive limitation of liability that applies to all damages of any kind, including (without limitation) compensatory, direct, indirect, or consequential damages, loss of data, income or profit, loss or of damage to property and claims of third parties. 3 105 Executive Summary Top Valu Liquor II requested that Xcel Energy perform an energy assessment to identify energy- related opportunities that show potential for improvement and investment options. This is the first step toward developing a long -term energy plan for Top Valu Liquor II. Franklin Energy Services visited the customer's business site on July 30th, 2014 and met with Larry Scott. This energy assessment recommends strategic opportunities including those eligible for rate discounts, areas for energy - related process improvements in addition to key energy conservation opportunities. Top Valu Liquor II has already implemented a number of energy savings measures, such as: LED case lighting, recently installed Programmable thermostats controlling rooftop units Utilization of occupancy sensors to control lighting The following energy savings opportunities are the measures you may want to consider first, based on the recent walk- through of your facility. Corresponding savings values can be found in the following Energy Conservation Opportunities table. Install anti -sweat heater controls on (37) case doors Replace (48) evaporator fan motors with electronically commutated motors Replace store floor fluorescent recessed can and linear fixtures with 2'x2' LED troffers Key strategic opportunities include: Replace fluorescent, incandescent or halogen lamps with LEDs Replace rooftop units /refrigeration condensing units with high - efficiency equipment Install an instantaneous water heater Additional opportunities to consider can be found later in the report. 4 106 Building and Energy Profile 2007 78 3 Gas Electric Total Energy Cost (Electric and Gas) Building Profile Type of Building: Retail Year Built: $35,000 Weekly Operating Floor Area (s.f.): 8,900 Hours: Workers: 3 Number of PCs: Percent of Space $15,000 Heated: 100% Type of Heating: Percent of Space $0 Cooled: 100% Type of Cooling: 2007 78 3 Gas Electric Percent $ Savings: 18% 5 107 Total Energy Cost (Electric and Gas) $40,000 $35,365.24 $35,000 $30,000 $29,162.85 $25,000 $20,000 ■Total Energy Cost (Electric & Gas) -- ■ Proposed Energy Costs $15,000 $10,000 $5,000 $0 Percent $ Savings: 18% 5 107 Energy Use Profile The following chart identifies your electric and naturalgas use. Total Annual Energy Expense ■ Electric ■ Natural Gas Energy Usage Chart 35,000 30,000 3 25,000 Y 20,000 f0 N 15,000 a 10,000 w 5,000 a tK to, O�� Otis (SN QP 0311 QN, QN� QN, QN, O,� QN, ON �\ti�ti �\ti�tiyo\ti�ti�y\ti�tiy�\y�ti �\"�" 115\ t\, �\ti�ti h\ti�ti �\ti�ti �\ti\ti 1,800 1,600 1,400 1,200 E d 1,000 d 800 600 m 400 200 0 tkWh Values —0—Therm Values 108 Energy End Use Profile Electric 3% 3 %� I /1% ■ Lighting 4% ■Refrigeration ■ Other 5'% ■ Ventilation ■ Heating Cooling Office Use Cooking Computer Water Heating Natural Gas 3% ■ Water Heating n Space Heating 109 Energy Star Benchmarking Results Full Energy Star Report is attached Metric Baseline Current Median Property" ENERGY STAR score (1 -100) 65 24 50 Source EUI (kBtu/ft2) 241.5 442 317.5 Site EUI (kBtu /ftz) 112.6 193.3 138.8 Source Energy Use (kBtu) 2,149,161 3,934,100 2,825,750 Site Energy Use (kBtu) 1,002,159 1,720,344 1,235,320 Establish an energy performance baseline forall facilities in the company's portfolio, then set performance goals and create an action plan. The guide below can help determine the appropriate next steps_ Regular energy performance assessments, as part of a strategic energy management plan, . MAINTAIN enables the company to monitor the improvement of its facilities. ❑ ADJUST !hese top performing ■ INVEST Facilities in this range offer the greatest opportunity for financial and environmental improvement. Investing in new equipment and enhancing operational practices may have the ,greatest impact on your bottom line. 50 Facilities in this range may reap significant savings from concentration on simple, low -cost measures, such as improved operations and maintenance practices. Equipment upgrades could yield additional savings. 75 Energy Performance Rating facilities offer examples of best practices as well as opportunities to gain recognition. Continue to improve and maintain superior performance by focusing on operations and maintenance. 100 g 110 Energy Conservation Opportunities Please refer to the Conservation Opportunity Analysis section following this table for a detailed description. Payback 2 —10+ years (capital cost opportunities) Estimated Estimated Estimated Estimated Estimated Demand Energy Thermal Annual Cost Estimated Simple Xcel Energy Energy Conservation Savings Savings Savings Savings Capital Cost Payback Incentives Opportunity (kW /yr) (kWh /yr) (Therm /yr) ($) ($)t (Years)2 ($)3,4 Rebate Type Payback less than 2 years (capital cost opportunities) Replace (48) Evaporator Install Anti -Sweat Heater 3 Fan Motors with Electronically Commutated 1.7 14,570 0 1 Controls on (37) Case Doors 0.0 24,195 0 $2,364 $4,800 1.1 $2,220 Prescriptive - Cooling Payback 2 —10+ years (capital cost opportunities) Install Evaporator Fan 2 Motor Controls to Control 0.9 7,015 0 $685 $2,000 2.4 $346 Custom (48) Motors Replace (48) Evaporator 3 Fan Motors with Electronically Commutated 1.7 14,570 0 $1,423 $7,584 4.9 $665 custom - Cooling Motors Replace Store Floor Fluorescent Recessed Can 4 and Linear Fixtures with 3.7 15,223 0 $1,487 $14,960 9.1 $1,499 Custom - Lighting 2'x2' LED Troffers Retrofit (11) Architectural 5 Wall Light Fixtures with 0.0 3,799 0 $242 $3,300 12.2 $347 Custom - Lighting LED Lamps Total 6.3 64,802 0 $6,202 $32,644 4.4 $5,078 1 Estimated capital cost includes estimated equipment and labor costs unless otherwise noted. Capital Cost is defined as the total equipment and labor cost for the project. Incremental Cost refers to the additional cost associated with the increased capital cost for replacing standard equipment with higher efficiency equipment. 2 Simple Payback includes incentive unless estimated value is not given. 3 Items marked with an asterisk are custom efficiency projects and may require pre - approval to qualify for an Xcel Energy rebate. Please check with your Xcel Energy representative before purchasing /implementing measure. 4 Xcel Energy rebates typically cannot exceed 60% of the project cost (including equipment and labor). 111 Energy Conservation Opportunities Turn Key Bonus Incentive Please refer to the Conservation Opportunity Analysis section following this table for a detailed description. Turn Key Services Estimated Xcel Energy Conservation Energy Incentives Opportunity ($)1'2 Payback less than 2 years (capital cost opportunities) 1 Install Anti -Sweat Heater $2,220 Controls on (37) Case Doors ($)7 Payback 2 -10+ years (capital cost opportunities) 2 Install Evaporator Fan Motor $346 Controls to Control (48) Motors $104 Replace (48) Evaporator Fan 2.4 3 Motors with Electronically $665 Commutated Motors 4.9 Replace Store Floor Fluorescent $450 4 Recessed Can and Linear $1,499 Fixtures with 2'x2' LED Troffers Turn Key Services Total Incentive Simple Simple Payback with Turn Key Incentive Bonus with Bonus Payback Services Incentive Bonus ($)3,4 ($)5 (YearS)6 ($)7 $666 $2,886 1.1 0.8 $104 $450 2.4 2.3 $200 $86S 4.9 4.7 $450 $1,949 9.1 8.7 5 Retrofit (11) Architectural Wall $347 $104 $451 12.2 11.7 Light Fixtures with LED Lamps Total 1 $5,078 $1,523 $6,601 4.4 4.2 1 Items marked with an asterisk are custom efficiency projects and may require pre - approval to qualify for an Xcel Energy rebate. Please check with your Xcel Energy representative before purchasing /implementing measure. 2 Xcel Energy rebates typically cannot exceed 60% of the project cost (including equipment and labor). 3 The Turn Key Incentive Bonus is 30% of the applicable Xcel Energy Incentive for a given opportunity. 4 To earn the 30% Turn Key Services bonus, you must implement the measure within 12 months of the study approval date found on page 1. SThe max rebate with Turn Key bonus is 75% of the project cost for prescriptive projects, or 75x/0 of the incremental cost for custom efficiency measures. 6 Simple Payback includes only Xcel Energy incentive. 7 Simple Payback includes Xcel Energy incentive with the additional 30% Turn Key services bonus. 10 112 Energy Conservation Opportunity Analysis Opportunity 1: Install Anti -Sweat Heater Controls on (37) Case Doors Doors for display case coolers and freezers contain electric heaters, known as Anti -Sweat Heaters. The heaters are installed to prevent condensation on the display case. These heaters typically operate 24 hrs /day, 7 days per week However, anti -sweat heaters are really only needed when the dew point temperature increases above the exterior temperature of the door. Anti -sweat heater controls can be installed to turn the heaters off when the dew point temperature is below the threshold temperature for condensation. Installation of controls can result in significant savings due to a reduction in electric resistance heating, and a reduction in display case cooling. Anti -sweat Heater controls cost approximately $85 each. One control can be used to control several heaters on similar coolers. Opportunity 2: Install Evaporator Fan Motor Controls to Control (48) Motors To take full advantage of the new Electrocially Commutated Motors (ECM's) that we recommend in this report, it is recommended to also add EC Motor controls. These controls control the fan speed when refridgerant is not flowing through the evaporator coil. This allows for greater energy savings as the ECM driven fans use a fraction of the energy when operating at a lower speed. Opportunity 3: Replace (48) Evaporator Fan Motors with Electronically Commutated Motors Standard fan motors commonly used in refrigeration equipment are major energy wasters. They run inefficiently and generate excess heat, causing the refrigeration system to work harder and use more energy. An Electrically Commutated Motor (ECM) is a DC motor designed for evaporators in walk in coolers and freezers. The DC motor runs up to 40% more efficiently than a shaded pole motor and generates less heat resulting in refrigeration savings. Overall, ECMs typically save up to 65% more than your current system. ECMs do however, cost about twice as much as a regular shaded pole Motor, but often require less maintenance and replacement. Often larger electrical consumers are on a demand based rate so the ECM's save on both the consumption and demand charges. Given the relatively new age of the evaporator units in the walk -in cooler, it is likely that the existing evaporator fan motors are Partially Split Commutated motors, which should qualify for a custom rebate from Xcel Energy to incentivize the replacement to an Electronically Commutated Motors. Opportunity 4: Replace Store Floor Fluorescent Recessed Can and Linear Fixtures with 2'x2' LED Troffers During the onsite energy assessment it was noted that there is interest in investigating the energy savings from replacing the existing CFL can lights and florescent lighting throughout the facility with 2'x2' LED troffers. Besides the energy savings, there would also be repair and maintenance savings/ benefits, as LED's have a long lifecycle and are known to be greatly reliable. Opportunity 5: Retrofit (11) Architectural Wall Light Fixtures with LED Lamps LED fixtures are a better alternative to the HID fixtures currently used at your facility. Equivalent light output LED models have become a viable option for exterior lighting. Compared to HID fixtures; LEDs require about 1/4 the power, last up to 5 times longer, and maintain lighting levels over the life of the fixture. Upgrading HID fixtures to LED fixtures requires either retrofitting equipment or purchasing an entirely new fixture. While this will lead to a much greater initial capital investment, the power savings are much more substantial than the more modest pulse start metal halide upgrade. Xcel Energy offers a $100 rebate for every LED upgrade from HID wallpack. In addition, Xcel Energy may offer a custom rebate for other exterior retrofits. Please speak to your account manager or representative to see if this project qualifies. 113 Opportunities for Future Investigation Replace Florescent, Incandescent or Halogen Lamps with LEDs Incandescent and halogen lamps are very inefficient. Most commonly, these lamps are used in track lighting, recessed cans, and display lighting. Replacing incandescent and halogen lamps with LEDs will save energy and money. There are also energy savings to be achieved through replacing florescent lamps and fixtures with LED. There may even be custom rebates available from Xcel Energy to incentivize the replacement to LED. Check with your Xcel Energy Account Representative to find out more. Install an Instantaneous Water Heater Very little hot water is used in the facility. Consider replacing /supplementing the hot water heater with an instantaneous heating unit located beneath the sinks in the restroom areas. This has the additional advantage of saving water because not as much water is run waiting for it to get hot. Roof Top Units/ Refrigeration Condensing Units Vast improvements in this type of equipment have been made, especially on the cooling side, in the past 15 years. If maintenance is required on any of these units, you may want to consider replacement. When looking at buying new equipment, be sure to compare the cost difference between the standard equipment and the high efficiency equipment. In most cases, the high efficiency equipment is a good financial investment. Occupancy Sensors You may want to install Occupancy Sensors to automatically turn lights off in areas such as restrooms, storage rooms, or other rooms where lights could get left on. Occupancy sensors limit the amount of time the lights in each room are left on while unoccupied. Sensors can be purchased fairly inexpensively, for roughly $20 -$100 each depending on type and style. The savings for installing these sensors varies greatly depending on the quantity of fixtures controlled as well as the amount of human traffic through the room. The typical payback for a break room and restroom installation is under two years. Verify Program Set on Thermostat When a programmable thermostat is setting the temperature back on a regular schedule (and not constantly on "hold "), a rule of thumb for the savings is one percent per one degree during an eight hour interval. Thus, a thermostat which sets back from 68 to 60 degrees for eight hours every night should save approximately 8 percent of the furnace's fuel cost. Setting back from 68 to 62 for 8 hours every night would save 6 percent and so on. Rebates are available for programmable thermostats and can be found in the Heating and Cooling Equipment Program brochure. Xcel Energy's Turn Key Services You have successfully completed the assessment portion of the Xcel Energy's Turn Key Services. Now is the time to take action and capture the energy savings potential detailed in this report. Turn Key Services program is a project management offering designed to remove hurdles and assist in implementation of energy efficiency improvements that result in sustainable energy conservation. Allen Gorell of Franklin Energy will assist in coordinating and obtaining Xcel Energy project approval, aligning and educating installation vendors, and maximizing incentives. For any project completed within one year, Turn Key Services may offer a 30% bonus incentive not to exceed 75% of total project cost. For more information, please contact Allen Gorell at 612 - 284 -3663 ext. 2105 or agorell @franklinenergy.com. 114 For More Information In addition to the energy conservation measures, we recommend in this energy assessment, Xcel Energy offers cash rebates and a variety of payment and billing programs to better manage your cash flow. Please see www.xcelenergy.com /rebates or call 1- 800 - 481 -4700 for details. Bil]Wise from Xcel EnergySM programs include payment options like: • Auto Pay - a simple and convenient way to have monthly energy payment automatically withdrawn from a bank account on the day it is due. • EFT (Electronic Funds Transfer) - allows simplification of the bill paying process and improving cash management by directly transferring money from your account to Xcel Energy. • Pay By Phone - allows quick and secure transfer of energy payment from a bank account directly to Xcel Energy, right over the phone, at no cost. • Credit /Debit Cards Payments - allows payment of energy bill online or by phone using a credit or j debit card for a small fee. The Billing options include - EDI (Electronic Data interchange) which allows receipt of your energy bill electronically the day after the billing cycle is complete. More information on all these programs can be obtained by discussing eligibility requirements with your Xcel Energy representative. You also can call the Business Solution Center at 1 -800- 481 -4700 or visit us at xcelenergy.com for more information about qualifying for cash rebates, discount rates or billing /payment options. 115 Glossary The following definitions will help you understand the information and how it relates to your energy bills: Actual Demand: The highest average 15 minutes of demand over a billing period. Billed Demand: The actual demand adjusted for power factor, demand ratchet, or an abnormal metering period. BTU (British thermal unit): A unit of energy required to raise the temperature of 1 lb water by 1 °F. Additionally, 1 cubic foot of natural gas contains 1000 BTU. Capital Cost: The total, installed project costs. Does not include tax /shipping for Xcel's purposes. CCF: 100 cubic feet of natural gas. For the purposes of measuring energy use, a therm and a CCF of natural gas are equivalent. Additionally, 1 CCF contains 100.000 BTU. Dekatherm: A dekatherm (10 therms) is a unit of energy equivalent to 1,000,000 BTU. Incremental Cost: The capital cost difference between the low efficiency (or existing) and high efficiency j options. i Load Factor: A measure of facility operating efficiency. Load Factor is the ratio of average load in kilowatt supplied during a designated period to the peak load occurring that period. Load Factor = KWh supplied in a period Peak kW in a period (x) hours in a period 116 Annual Electric Consumption Previous 12 months (definition of terms can be found in the glossary August 2013 - luly 2014 Month billing Period (Days) Actual Demand (kW) Billed Demand (kW) Total Energy (kWh) Total Cost ($) Cost/kWh ($) Power Factor Aug -13 29 65.6 69 26,400 $ 2,909.16 $ 0.11 0.854 Sep -13 32 68.8 72 29,760 $ 3,147.75 $ 0.11 0.857 Oct -13 28 58.4 61 23,760 $ 2,479.05 $ 0.10 0.860 Nov -13 30 51.2 54 23,280 $ 2,135.79 $ 0.09 0.858 Dec -13 33 46.4 49 24,640 $ 2,146.31 $ 0.09 0.847 Jan -14 32 46.4 50 24,560 $ 2,216.37 $ 0.09 0.838 Feb -14 31 47.2 51 24,160 $ 2,269.52 $ 0.09 0.839 Mar -14 30 48.8 52 22,480 $ 2,210.10 $ 0.10 0.837 Apr -14 29 48.8 52 23,040 $ 2,230.24 $ 0.10 0.843 May -14 29 48.8 52 22,560 $ 2,094.70 $ 0.09 0.847 Jun -14 31 56.8 60 25,680 $ 2,428.78 $ 0.09 0.851 Jul -14 31 59.2 63 27,920 $ 2,869.64 $ 0.10 0.850 Total 365 298,240 $ 29,137.41 -- Avg. 1 30.42 1 1 24,853 $ 2,428.12 0.848 Blended Rate Annual Gas Consumption Previous 12 months (definition of terms can be found in the glossary) August 2013 - hilv 2n14 Is 0.10 Month Billing Period (Days) Total Energy (therms) - Total Cost ($) Cost/Therm($) Degree Days (DD) Therms /DD Aug -13 29 15 $ 55.58 $ 3.71 Sep -13 32 16 $ 55.88 $ 3.49 Oct -13 28 46 $ 76.95 $ 1.67 Nov -13 30 330 $ 266.44 $ 0.81 Dec -13 33 784 $ 583.73 $ 0.74 Jan -14 32 1,592 $ 1,167.86 $ 0.73 Feb -14 31 1,407 $ 1,111.68 $ 0.79 Mar -14 30 1,378 $ 1,285.99 $ 0.93 Apr -14 29 779 $ 935.23 $ 1.20 May -14 29 488 $ 458.76 $ 0.94 Jun -14 31 131 $ 144.08 $ 1.10 Jul -14 31 49 $ 85.65 $ 1.75 Total 365 7,015 $ 6,227.83 Avg. 30.42 584.58 $ 518.99 Blended Rate $ 0.89 117 SET IOINT Fj oce 1963 ,- sysmws cavout1m) Top Valu Liquors City of Columbia Heights Store 4-1, 5O1'' and Central Issued By: Setpoint Systems Corporation 1831 -121St Street East Burnsville, Minnesota 55337 Phone: 612 259 -3440 After Flours Support 1 (800) 372 -8837 infopsetpointsystems.com www- etpointsystems.com 118 4 SETPONVT ' 4 �_ -. .,._.. _ ..- .,�_...a...v :,.....max .- _.,.....�.T.,,- �..- ..9.:r.. = -.. 5inm t9B3 '{4 SYSTEMS CORPORATION Dear Eric, collaborative solutions. unmatched training. Top Valu Liquors — City of Columbia Heights Store *1, 50t and Central GOAL: Building Automation System Thank you for the opportunity to provide you with a proposal for a Building Automation System (BAS). We appreciate the opportunity to earn your business and continue our partnership together. During our discussions with you about the BAS, you said you would like to accomplish the following: • Reduce energy consumption by adding controls to cooler door heaters and evaporator fans. • Automate the HVACR system by adding a BAS. • Add lighting controls to the BAS to facilitate scheduling. • Integrate the stores to the existing, city -owned Delta Controls BAS. We believe our proposal, further detailed below, will automate the heating, ventilation, air conditioning, refrigeration and lighting and accomplish the following items: • Energy savings by controlling and scheduling all HVACR equipment • Cooler door heaters will only be activated when condensation is determined to occur • Cooler evaporator fans will run at high speed when the refrigeration loop is activated and will run at low speed when the refrigeration loop is deactivated. • All HVACR and lighting will be controlled by networked BACnet controllers which will allow each piece of equipment to be viewed and accessed through the BAS. Thank you again for the opportunity to provide a proposal for this work. I look forward to hearing from you. Sincerely, TOM JOHNSON Account Manager 612.723.5448 1 Cell Addre a East i,:h4. Onlinp 119 stM.,r.a SYSTEh;S f=GRFO#OATIO` -J Pricing Summary: Base: $54,300 Setpoint Systems Corporation Proposal for Top Valu liquor Store I SSC # MN2014100120 120 SETPOINT since 1983 ;, SYSTEMS CORPORATION TECHNICAL APPENDIX 121 PROJECT DESCRIPTION This proposal is based on the following equipment: HVAC Equipment List: (7) Constant Volume Rooftop Unit (2) Larkin Condensing Unit (4) Cooler Evaporators (2) Inline Fan System • (13) Anti -Sweat Door Heaters (1) Lighting System H'VAC EQUIPMENT A. C ,,, TANT VOLUME ROOFTOP UNIT - SINGLE ZONE 1. EE uipment List: a. (7) Constant Volume Rooftop Unit - Single Zone 2. Providinci a. Connection to manufacturer supplied terminal strip b. Temperature sensors with LCD display, setpoint adjust and occupancy override 3. Excluding a. Any new end devices b. Any new conduit; reusing existing 4. Points List: CV RTU . for 7 Description Input output DX Cooling Stage 1 1 DX Cooling Stage 2 1 Gas Heat Stage 1 1 Gas Heat Stage 2 1 Supply Fan Start/Stop Start/Stop 1 Supply Fan Status 1 Space Set point Adjust 1 Space Temperature 1 TOTAL 3 S B. LARKIN CONDENSING UNIT 1. Equipment List: a. (2) Larkin Condensing Unit 2. Providing a. (2) Relays for start/stop control of unit b. (2) Current sensors for status monitoring 3. Points List: DX Fan Coll and Condensing Unit . for 2 Description Input Output Condensing Unit Enable Disable 1 Setpoint Systems Corporation Proposal for Top valu Liquor Store I SSC # MN2014100120 122 _ 4 SF"TPOJNT `, SYSTEAi5 CO12POk4,n0N SCOPE OF WORK Project Documents Our proposal is based upon the following; specifically: 1. Albertson Engineering, Columbia Heights Municipal Liquor; M1,0 - M5.2 May 30 2007 2. Site walk on 10/14/2014 GENERAL EXCEPTIONS AND CLARIFICATIONS A. Our proposal is contingent upon receipt of a purchase order and /or subcontract agreement fully acceptable to Setpoint Systems Corporation (Setpoint) B. Setpoint Systems reserves the option to update scope and price for this proposal based upon updates with design plans and specifications C. Network Communication: 1. Setpoint will provide and install a fully networked, BTL Listed BACnet Building Management System (BMS), in full accordance with ASHRAE Standard 135 -2012 2. Provided BACnet network of peer -to -peer controllers will reside on ISO 8802 -3 Ethernet network communicating at 100 Mbps D. BACnet Testing Laboratories (BTL) Listed controllers are standard provided by Setpoint. E. Our quotation is good for 60 days F. Tax on materials of 7.125% G. Setpoint carries a Minnesota state Technology Systems License# TS671612 H. All work performed during business hours 7:30 AM - 4:30 PM, Monday - Friday I. All wire in conduit in exposed areas (ex. mechanical rooms); plenum rated wiring above drop ceiling areas 1. EMT will be used if in areas subject to physical damage 2. GRC will be used for outside conditions 3. 3/4" Minimum size for all conduit J. Our quotation includes: 1. Delta DDC controls, devices, wiring, terminations, and programming unless noted as stand alone 2. All engineering drawings, system programming, system initialization, start-up, check -out, on -site turnover, and as -built documentation 3. Existing end devices to be reused as existing (for existing equipment); existing end device(s) damaged or not fully functioning during this project, to be reported to the owner for resolution 4. Fabricated control panels by Setpoint are UL508A Listed 5. One year warranty on parts and labor provided by Setpoint 6. UNLIMITED FREE hands -on training to owners and operators for the life of any Delta Controls system we install. Training is offered at our Burnsville office and consists of two - day classes. Lunch and training materials are included K. Our quotation does NOT include: 1. Testing and balancing for HVAC Systems; Setpoint provides support to balancer 2. Providing 120 volt power 3. Installation of control valves and dampers 4. No payment or performance bonds included or required for this proposal 5. Any other work or control of any equipment not specified herein Setpoint Systems Corporation Proposal for Top Valu Liquor Store I SSC # MN2014100120 123 { SETPOINT ,Nrm,, "srsTSns crirsraanc B 1. Equipment List: a. (13) Anti -Sweat Door Heaters 2. Providing a. Relays for control of door heaters b. Ribbon temperature sensor 3. Excluding a. New door /frame heaters 4. Points List: Anti -Sweat Door Heaters .for 13 Description Input Output Door Frame Temperature 1 Door /Frame Heat Enable /Disable 1 TOTAL 1 1 F. LIGHTING CONTRUL SYSTEM 1. Equipment List: a. (1) Lighting Control System 2. Providing a. Replacing existing lighting controller with Delta Lighting Controller b. Control of a max of 10 zones 3. Excluding a. New relay switches or dry contacts G. NETWORK 1. Providing: Hardware a. (1) DSM -RTR for BBMD Tasks a. 3D Graphics on operator work stations b. 3D floor plans based on ACAD floor plans provided by others c. Remote monitoring of the DDC system provided through web application d. Creation of alarms and alarm notification 2. Excluding: a. New operator workstation b. IP addresses c. Servers Setpoint Systems Corporation Proposal for Top Valu Liquor Store I SSC # MN2014100120 124 SF T *use�s� SY >TEMS CORPOA4770N Condensing Unit Status 1 Description TOTAL 1 1 •s • ■- 1. Equipment List: a. (8) Cooler Evaporators i (6) Fan per evaporator 2. Providing a. (1) Relative Humidity sensor b. Temperature sensors for cooler temperature control c. Relays and current sensors for control and monitoring of evaporator fans 3. Points List: Cooler Evaporators . for 8 Description Input Output Space Relative Humidity 1 1 Room Temperature 1 Evaporator Supply Temperature 1 1 Fan High/Low 1 1 Fan Status 1 1 TOTAL 4 1 D. TNLINE FAN SYSTEMS 1. Equipment List: a. (2) Inline Fan Systems i (2) Inline Fans ii (2) Exhaust Fans 2. Providing a. Relays and current sensors for control and monitoring of fans b. Temperature sensors with setpoint adjust 3. Excluding a. Interlock wiring between exhaust fan and corresponding damper b. Interlock wiring between inline fan and corresponding damper 4. Points List: Inline Fan System . for 2 Description Input Output Inline Fan Start /Stop 1 Inline Fan Status 1 Exhaust Fan Start /Stop 1 Exhaust Fan Status 1 Summer Louver Damper Control 1 Winter Louver Damper Control 1 Space Temp 1 TOTAL 3 4 E. ANTI -SWEAT DOOR HEATERS Setpoint Systems Corporation Proposal for Top Valu Liquor Store I SSC # MN2014100120 125 CO F- 2 w 2 m J O LL O F- C) z W a LU C) W U z z LL LO O N M r �L 1Q LL /O n z F— W CLLJ C J_ U z D O U Q H O LU z z 2 LL O LU U) IN O z Q LL O H z D O CO F- ED 2 m J O LL O LZ U Y U � O N U O O O C E O E O UO U N L cn W E a) U fII O C N N (D O W > Q O m L -C_ J U O � U 0 LL U O _ H U U 0 c _0 o `� � N O O � � N cu ti cn N N N_ r LO � � U W O c n `�^+ O VJ E n c4 O O (D (U C_ O C LO C 3 O � o LO 0) C E (6 m X o o U O C � � N r� > a) co En O U-) U .: O O L U E O E o Q. O L g = o N r- N co w H 0 x< U a Ha ww x� 0 4 U H w r w N N (a >1 ar a 0 U ? 0 I Ga U) a H O 000 p H (n v U >+ o (n Eiaa U H t7 Q) 1-0 U N I,- �,o O •,A O z � H (n N H H co a4 iO H 14 a u �4s4uus4 uuuuPsls4P 4 4Ic: 4 4 �11 �Ic: 4 4 4 4��11 H U v r z (am 0 aj +J o w U (n x n 0 x k O U N �4 S M +J �W U as � � u O w 14 '0 v N G 0 s4 W H 0 !u a) Q a) W(n N 0w 0,0 U) M .. Ei yJ U) U 1) U >I Lo ro . '0 H (n O .H N +) N () W 0 a � +-) 0 r >1 >1 . a) a •11 H �C u Q. �l ' m s4 s4 s4 '0 • . ,-) (, 11 H +j (D H a) a) • • 0 • a) V +J a) S4 (0 +-) Q, N u r U (n H a cn u a)'0 Cf." 0 Q(0 X U 7�: Z a) zu +j0ww Q wX Pm F�O Cl) r-I O (aU v ro w +gym z N (a H Q .-I rl z +) N 9) N a) ZS a) u1 H v C U)w a). ram 0 uU(0 a) u) a) wm, s4 0 ; x 0 Q Gx v 0•�4 •4 (0 s4 �l+) H,Q a O 0 H 0 '0 U N N N U -n '0 0 U X U a) (0 rl (0 0 v) Q, 4) U r a) 0 7 � a 0 r D �4 r, 'J H N u a) C h U� � a z .0 0004 s4a)a�l(004)H r~ 4 :I <0 a O H44 UU)hhU N > H W M > a U H a Cl) H E x U' H W x w H< roa D r aN O U r 0 W O 1 a >+ o E a' H N Va cn 0 z E O N U) M Ln O O l0 O H n1 o O d' W O NHa• 000 H O O H O M m W O Ln 00 N O m lD Ln N W Ln N 0001 H z OMMHCOMr 0Hr 0 IT N H O r OH IO M d' O O to N O U) O W OH a•N N0 0 0l0 r Q'N 31 Io M O Om E D . . . . . 0) O o r Ln M N Ln r l0 r 01 M OJ H r 4 H w 01 H O M 01 in m N U) O O O Ln M m H C to w O H m IT to H N r O O r H O N r m M O N N H T r m r, w a' m H Ln W O M N o M O o M r H N Hzi, MC r in M w H O H O o Nan a H 0 U>1>i ZU U)aU a X U W W0.i < 40 U U) ,"a 0z 0.ia N m H wH�qlr N Lo H N did MrN rMHH N O H H N H l0 lD HNr (N Or Ln H 7y a H H M C N H M Ol Ol i1 H H H H N 0 U 4) Z fZ C7 N • G4 E P4 UWZH ZZE C9HZZN H O WG+OYH0 U) D U z z w 2 u WU)zw0w X 0HHQ' >iZEHH< W WUUE N 000H U) •11 O x U W 14 Lo E Z 0<PZaWa0 z044<<W00 HE 00HNWEG+U) •WZZ U H < Lo U) Ln Lo U) U) Ln Ln Ln Lo U1 N u) In Ln Ln Lo Ln to N to u) U) Ln U) U) N U) U) Lf) U) to Ln In Ln Ln Lo In to N In U1 Lf) Ln In Y) a) N O Q H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H W 1ZOpNw>1 W W SFzxz<M 00PXW140DH0H 4HEZ0U0ri)NW QOE .4 D U\ x W N N U) to to Ln Ln Lo N N in U) Lo N U) Lo LO Ln U) N N U) N n in to N N U) N N N U) Lo U) u) U) N N N U) Lo U) N U1 U) M U H N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N ESNQDMFgPN cC p1a0H< <(f) WE C4NOEC7 W W14C4H0D >ZaQPa W° \ x M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M (M M M M M M M M M M M M M M a U 00000000000000000000000000000000000000000000000 0 a a W<u04 0 P 0 0 Z r4 W H U < F� D D Z ZZOx < w W Z M Q 14 >10zwx 4# r w m O H N M '3' 0 w r m m O H N M d' N�D r m m O H N M C n w r m m O H N M�T N w r M M O H N M O ,'�, r rrmmoO�OO)O a0 Ndl 01 d101dl 0l al a16161000000OOOOHHHHHHHH HHNNNN Z U H H H H H H H H H H H H H H H H H H H H H H H N N N N N N N N N N N N N N N N N N (Ij (N N N N N CO .. W to w w w w w w to w w L0 w to w 10 wwwww10 w to w to w w w to 10 w to w w l0 w to to to 10 to to 110 w w w 0 ZP,W <<HfZ<W W W x H 0 Px W H U X < < H H H W 00 O4 O4c4<r W000ZZh0<WH x m Lo Ln Ln Lo n n n d) Ln Lo u) Y) o Lo Lo o Ln 0 0 Ln Ln Ln u) Lo Ln u) Lo Ln Lo Lo Lo v) u) Y) a) Lo Y) u) Ln Y) v) Lr) Ln LoLn Ln U H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H ar < z Q a NW U w z < U) z • z H U F. E H >1P46U U H 0 0 O H U) ZEE OWE a a am zoQa z >UZ E D ZU)D 0 X H E :E Ow 9u Ha H a rr D a Hwa w H 0 U>1>i ZU U)aU a X U W W0.i < 40 U U) ,"a 0z 0.ia Q UzQZz WzU)<2:>+ z w U) U)aD < z z z <V)XOa W HgFC LuHWU)H0 OZ(7UHUUW P W U < U H H O 44 U) DZ E fZ C7 N • G4 E P4 UWZH ZZE C9HZZN H O WG+OYH0 U z z w 2 u WU)zw0w X 0HHQ' >iZEHH< W WUUE N 000H U) H W HOZ P<OOZZ awafnU H ZH Z ZUH4.D>AUOEZH aU) Wa 4z4uHOU)H� H HUE C9 a()U FCQz14U)\ 0ZO�i 44PZZMZH W E f4 Z4 Z 0<PZaWa0 z044<<W00 HE 00HNWEG+U) •WZZ F4 ��O W 1ZOpNw>1 W W SFzxz<M 00PXW140DH0H 4HEZ0U0ri)NW QOE .4 D �H�OUN ESNQDMFgPN cC p1a0H< <(f) WE C4NOEC7 W W14C4H0D >ZaQPa W° E U)QZH0 H D 3 N a a Wa QEa wlga>+ <W UU)W D D W W04 01QH0 M0 z <Px Pc UZXLa 0W 4 >4Ox004O4ZM 1 FCC HK zZMW Wr44U0pWWWEaZ >+ WLn a a W<u04 0 P 0 0 Z r4 W H U < F� D D Z ZZOx < w W Z M Q 14 >10zwx E •• co 0 Q O xxHH U)ZfZr.Cr. X P < W M M W I P00NO4W WaEExHHW W WZfnHZ >r.Cy<U)0D) H W Z M 0 H 0 P P >1<MWU (1) >+U) Z U U E PZ0Z WZE W MM Daxa>+W !ZW WU)0Z0P ZU)C9 a W W WOENxP40Ha Z Z Z p u >1 4 m x 4 P4 w n 04 04 0 z 0 N < < wwPxx F[ z xfx<m CO .. W < 0 ZP,W <<HfZ<W W W x H 0 Px W H U X < < H H H W 00 O4 O4c4<r W000ZZh0<WH 5 'z, A'. F[,'F[,'(.�pJ0.1p1MUUUU000UQQW W444444F4410' 0U' U' U' U' U' 0 X X XHHh taaa F4 O < Z H H U Ln x zH U F�o w z N x H \ U 44 rn 0 x x 4 o CQ ar U) N H x H W x w HF� Pa a z ] r aN O U r O Ga 3 O 1 a ?+ o E a H u) Ua U CD z H E U) H a ?I H O U +) z mD -H o x U U H N o U\ M H O £ w W w E V) M 0 aH H U Ln z H FC o Z N H \ 44 0 0 U\ Uo H N O O v' l0 01 O w O O O N r m M w d' r O Lo (,i v 0 0 o v O u) v+ o H r o Ln O l0 r M Ln v m r N 0 0 m O z rOOMHl0Mm000HHr Ln v'v+mOl0M TOoomowvrmwmrOv'Hv,NmMmLn0 Tr W . . . . . . . . . . . . . . . . . . 0 r N O Lo l9 O l0 M U) U) N N w N V'O1 Mm pLnf ,00mu-)v+ r o to to o m W NV' M Ln r v OJ N V' m O r H ODr l0 Ln m N v' N M H N l0 N M N v' r OD u) Ol r N O 00 0) M N v U) N OD H u) r O O 00 N 00 O r IT N H O 00 v W r N OM H to N HN MN 61H MOlON MH v r MHN to 01 H l0 NH v+Q0 (Y) 11 N H N 01 N W O M H H O N M H H w H Ln N u) in Ln Lo N Ln N N Ln u7 u) N u) N Lo o Ln Ln Lo Ln Ln u) in N N N N U) Ln N N N N to Lo Ln Lf) N N Lo LO in N u) N Q H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ .Y, Nu)Ln N V)tnNtntnLnLnoL)u)to in ulu)MNu)NLr)Lo u) to in Lo Ln Lo N u) n u) u) if) U) Ln H H H H H H H HH U N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N 0 0 0 0 0 0 0 0 0 w \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ \ \ \ \ \ \ \ \ \ \ \ \ x M M M M M M M M M M M M M M M fM M M M M M M M(+) M M M M M M M M M M M M M M tea' v IT vT 1w IT Q'a U 00000000000000000000000000000000000000000000000 x U W x U H z OQ O U z H x U W x U x x z z Fc � P1 W v Lo l0 r w m O H N M v' u) l0 r O 01 O H N M T Ln l0 r m m O H N M v u) l0 r w m O H N M T N l0 r OD m O N N N N N N M M M M M M M M M M C vv v'v T T Q' vvLn n to N u)u)U) o U) o t0 w w w w w l0 w l0 l0r N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N In Ln u7 to N u) Ln Ln N N Lo Ln N N Ln Ln Ln Ln Ln Ln Lo to U) Lo Ln Ln Ln Ln N N Lo to N to Ln Ln Ln Ln Ln u) Lo LO Lo N if) Ln Lr) H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H 0Uw Q,>iH a U) U a < 9c UOU) w u 1 04 %U) U) • H H a EH 2 H H CO a O HZ u W U) OH W Ea HU > 00 >EF� U U` w z w u U HP; xz Pi ()U) a Pon } U z .0.1 H4,<0 Pa H 040 H W Pa WwU wwFq UHU H a H UI Z, 0 U) H w H H U a U) a z 2 %z U) 0 m 0 r4 z Pi z z a H W a O E z a W a w W a z z H U) C4 H W H W D H a U >q U D H U) U U) U) 0: H E H H z W a O a �P4 P1fx HHa S <U) - wry zv) I Z m W < 0C :Z0 aW H » Di: wa0 0 1 wa w 3 wU) x w HU)z wzEl H P:H <HWU) U) z a O zW0 x 0wNwE z0Hi%ZNN plq Pg2: U)U z W za.7H W Hz,P W aUDP00< cn r N 0 w H w a U) x w 004 0ZFCFC0 aza W < H < UP zZO.ZQ <H H WNw<pa>AU W H H0WMN W W z00MH WO4ZFaH za3x FI zHHFCP zu>+UU Z X H X < HZ WUAMFr Z < H N W as g?: W00Ha: Z xww00zzU)FC0n a:wz0 z w z FCUOEa90xwW w Oa 27 PaFCz>4xFC�i:FCWU > >MC4HFCQZU QQU WP: HQ q 44 of 04 0❑ to d4 ,Y. zQHz0HZ;E� H9ZWWU)W PP; P4 ❑OZH W H a U) E a O H H U) a\ U z Pi P: P: \ H H< z a F� W Z O: G+ < 1x W W W FC IZ U ,D U) X Q>+ U) r. t+ U) a Q W W H Wr-4 OH W EUMW o 0 U)2 W 41 2: UUUUa W a o z O 0a FC w w w w a U U E a xFC P 3 x A W H 'J N U W N N W a < x z z z H HFC H zUOEFC33zzQwHH nawFC P4EZPaPi0Z •aHoawHH a�n FCFCF Oajl x UHP QQZAQZZ 1-4--4 H >x�WQFCF D<HU)HR zOZc4 C4 p1WWa 0 w > >�Wj wool 22XXX222ZX200 Na4P UMcxn�xnMMMMHHpD y583H 3SXNN�FQr.4FCFC <FC LA U) M H x H W x w wa z D r a N 0 U r- 0 W �✓ O 1 a >1 o E a� H u1 Ua 0 0 z H E U) H a �a i4 H 0 U -P z V) D -,] O x 9 L U H � O ,C, N U\ M H \ �r O ti a' wLn H .. U? M >� Lo M.. O aH H U L zH �O z N H \ W 01 0 U) U a �o H N O O LO O wO iO M wHO W to -i N O L()M W W N O O m O H O o 00 M O io w N O O V,m W O ;3, c o m z NNNNNNONNOOOOU-)mr zv NMMrrnOHvO W 00000)0 W w00HNw0r00rM D. . . . . . . . . . . . . w E Q x U W x U x U W x U H z Q o 54 c� z H x U W X U x x z z 9 0.1 P7 O W w W r r 0 0 N LO 0 0 H N N O r a' w a' LO M N W O r w d' r 0 0 0 u) m m m O O;T o to 4 m O N x M tO M N r m 3, O T m r N C n n N r w H v N W aT N N O m w H W W N v N M M w C n w M a' w m N N w v H O M O r N vT W N H H co N 0) H H N N N N M �w N H M N m 01 H H H H LO r W w aW 0 N U) N M H H H � N M Lo N o Lo o 4 u) o N N U) u) o n N N UI N U) u) U) N Ln Nif) iO Lo M N Lo N N N U) M U) d) U) iO iO iO U7 n U) u) H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H O O O O o O O O O O O o O O O O O O O O O o 0 o O o 0 0 0 o O O o 0 0 o O o O O o 0 0 0 0 0 0 \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ 00000000000000000000000000000000000000000000000 HNM V'0 wr W 0)OHNM -V 0W I-W M 0 H N M 14'N W W MOHNM wr W M 0 H N M vLn wr r r r r r r r r r W W W W W W W W W W rn m m rn m rn rn rn rn rn o 0 0 0 0 0 0 0 0 o H H H H H H H H N N N N N N N N N N N N N N N N N N N N N N N N N N N N N M M M M M M M M M M M M M M M M M M w w w w w w w w w w w w w ID w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w u) 0 Ln o o ul N Lo o Ln Ln Lr) u) to u) tO Ln U7 tO u) to u7 Ln Lf) N N N u1 LO LO u7 ul U1 Ln Lr) Ln U) Ln u) Ln ul Lr) Ln Lr) u) u) N H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H E W H O z H Z H Ga 0 z z < Ci 3U) •o U) Ea0 zwE I U) OUW z co U Q(4 U w p 0 D 0 U fr4XH0 4 co U)EE OWE z F4 H O z U D z W a s I W U U U W a H U a U H ji H E ", �H U H H H xx 0 H (4 U) 0 z m 0 L4 a P'i H a z U)>+ W z > rare U)z0 Har�H H W H0 O H < U)HC7 U` 'J HUN U44 UPPPP4444 U 0a x 2 H z D U Z04 U Wa a - F4 P4 Q(4 Zrx ZF4 ZWa?4DQ Z WU0 HOW QF4 H WU)a UU) XUa W W HD0HHWHW4U H U HZ s U) 2 H a a D U) C 0 Z a4 U Z W Z aUU H(D z 1 HU)a W H M W a Fly 0 w I u UHMw4wP4w H U)H W 0( -1 4 a 0 Gaul ypq(4zH < o W a rgzaHH H wF4 ( WHU) zUw0 W z a3 W H EDw t4 H U)GiH U)0 0W>1 W U < P m z Hz0i-7U)�MxH0UMx W H I Z Uu)0Z 2: 3: Zx WMM0XH >HaL4EWUHH 0 0 4 H x w z 0 m Q 0 O HFCUZ >40iH w4FcC <G 9Hz0 PxPW 4 W >W<xWH4 wQa 0 HP: f- 4 ax3 zH00R; MF4MMa 90 Hx O Hr�wxxa0xxxxy W w wUawz 000 U) w zH H 0HNFgWaH0�4 W w H 0 W MUHE WO w0 44 W Q< 0 zHJ4z ZX zZ 5+ 00 xplxWW4W0 \ZWH g 4 M W U M W W UNHWOZUC4 �zMH4nW Wa� I af09W(�Wx4ZHZWZOUE�00W WZzOa010oZ <x U>19H�!)OOax H 4Zn9EEHHr.�HW zF4 WDwxw �OWZZr.I;ca0 u 3UU)HH4u4Ha E Ha�1P4F:4HZZZ W U Z 0 X H H 0 Z Z W ZUIG+ZExz 3r.Z<0P4 ZQ <44 H Wa >H�D G4U)WwP4DWwwx00wunx W W0: Z Z Z 0 W HF. W UWHZ�H44+ 11(40 HWx0 MCQ7 QMU0U0UUQW W WC9C7C7C9xxHHHHF)14 4 4 4 ;z Xz�X0aaac4 p:W MM 0 (() q, F x H W x w M a D r aN o U r 0 W > O 1 C4 >, o H v H M u c� z H U) H S4 H 0 U vZ u? D iO xU X u) U H N O .0 N U\ M H 0 WLr) H •• U) M >i Ln 0 a H 4 H U Lo Z H < O z N H \ W 0 m\ Uv lz� o H to n NmMOLr)dI OHM om1 o OOOIN O Or MOo U)c O H for OMOH OOMOOMN M L00moM z , 10 N M O N Om H r O O O w M O O m-- O W U) HOMO r 0 w w V V O V do r woo mm w o) 0,;3, O to 0 N N v N M O H v H l0 0) O H r 00 O H r H O l0 N H O m O O H r U') w M v m w v M 0 u) O 0 O H m N M r- (,) v 00 Ln U1 U1 Ul N 0J H M O v w v v o H N U7 O H o) u1 w H 01 N H N H v O O N H o 00 N M 0) r IT Lr) r N O M r 00 N m v v W U) w v r H O H H H 0) v H N H M N H v N W 0 H H 0) H w O O w . . . . . . . . . . . . . . . . v M H H O . O M H N H H H M H r H H H H N N FC o o o o o Lo o N in o N N U) M 0 0 0 0 0 d) Ln Ll N to Lo M M N U1 uo o o M o Lo o o N M Ln u) Ln u) N U7 N U1 Q H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H x H H H H H H H H H H H H 00 N co 00 W w m m O 00 w w W O N N O m W 00 w O N w N O w 00 m w W m W m O U 00000000000000000000000000000000000000000000000 w \\\\\\\\\\\\\\\\ \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ x vv1vIVITa•�T I,vaTvTITc'IT ;1, 31awaTITvlvv,vTrna•a•a+v vvlw v TITIra11431a lw - glv<rvvvwc U 00000000000000000000000000000000000000000000000 x U W x U E z W FC U z H x U W x U x x z z � Fc W W W m O H N M v N 1D r w m O H N M v Ln to r W m O H N My o 0 r m m O H N M v N w r m m O H N My H H N N N N N N N N N N M M M M M M M M M M v v v v v v v v v v N u) N n N N u) to N M w w 0 w ID M M M M M M M M M M M M M M M (Y) M M M M cM M M M M M M (M M M M M M M M M M M M M M M M M M M M lD l0 lD W W Q0 l0 FO l0 l0 W 0 l0 l0 W l0 l0 l0 l0. to l0 l0 l0 ko W W � O 10 l0 to W W to to W W to W Lo l9 w w w l0 l0 l0 u) N N 4 u7 o4 n N u) N n n n uo N U) u) u) 4 u) u) N N n u) N N n N Lo u) o to N 4 N u) M Lo u) N io 0 M M u) H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H 0 MP:< U U U P,w2 Qw a U H 5 Q Lb UP,H z Z H Z W0 X HH H O P4 \ 5 0-,H x > H Q O F4 El w a z N U z zz U) z P: Oa W F(; r.4 W WU W>1H U) z a U PQ FC,HW 0 z H O azU1H 0muzz4C44 q W W z < mzu W aW H � C7 0, ,.7.,0.'7.• O HHO'„: W F[,' H N w>10 U) HHZU U<UaH z U) U) U) OHHZU) U)a> Ox 04 04 - H 44 4 a HZ (9ZZN4 H F� G, H - 2 UmH w W <rC ZP00HUZ W W a4 W 00 H W Z0H<UZQ: O E zH UIHx z HU) WwHH[4zzD PZNFG U' 04UZ 0 H H Zw0W U a DP; uw z W ZOWZF =NW HOPiMH :) Wr� < wU)rF��Qpm,\Zoo zH Q C7W Ha Q(7 H 54 H U u p 0 w w to 0aa aFC W U) ZH HUi U) W CO N0izF� 2mWa4wu4?H>H 4 1 a a 04HW ZOP�W WHU)UHW FCz H zzU)0 01 P; W HP:>1 >H x£HH HHH I MZ>1 PZZR: >xZ0 Wx >QZHP;H040+ cnQ OM - a WHU) w 0 w w 0004wzzz a <>44<0 WzHHQU)WPJW >4 mw z UmZIIUHgz W >%o 3U H(QQDQ>+a HNHWUU)MH;4 ZHP1 Naao\a HZ H ZZE+ Oa W W Z 0UH000PH44 Q a QF�a >4x W Hz Qw0 UZX0HHZU<MZP0P: W W W r4UUUU20 LZ0M>+ Hi 44>+G P: WwHOU)W a x04 Ha W HUU) u U) W (4HF. UU401 000020 �G+DXHU Z �U<U)> -4 H H0 N Z W N <Ma!ZZ W H zuP:< [4 W 01HHQ U P+W a xHZO W>+Z< FCFCfxOQHfZH0OaWW W W0W0000aMx4jn4D l4 P- a42P4P- XHnW w2W4 I axH HHHxx^s W < X H U H U z22 zZW M r.[;r.[ <W W W <W H <UXHa W H H 0 W MMPHH >333XLI<< < <r.[;<<<r. MMM0.1MM000QWW WW 44000 :1: a: h M co Ln E x H W x w H Q X a D r F4 N O U r 0 w 01 a ? O F v� H Ln ua c� z H H U) a N H O U U) D -., O x 14 Lo U H N O ,C, N U\ M H 0 W N H .. (1) m >, Lo U) .. 0 a H H H U Ln zH r o Z N H \ CV 0 O U) \ � o E 00 r o o) m 00 m r m m m o o o v N w Lno w O m to to o O o o Lo r o o o VS O r LO N o z 0 0) 0 ry Lo O NH 0 C ^M o o(\j NmNrr O O O dw to O N a) O LO and 00 o O M O N r O Q0 D. . . . . . . . . . O to dw O O m �o -V Lo Ln 10 M C O O r N M m N d' O H N m m l9 O a+ Lo N H O H 0 O N O M H m r- 0 m N CH O m �l0 m�w O H Loo d' m H O m 44 C' Lo Lo r- H m l00 M w 00 N HMO M W HOW W N N w N o Ln m Lo H N r-*, N N�T m m m r w N N H M O HLn Lo M H v� M H Lo H l0 H H H l0 M N Lo a H O H N w E Ln Ln Lo N Ln Lo Ln Ln Ln Lo Lo Lo Ln Ln Ln Ln Lo Ln Lo Ln Ln Lo Ln Ln Ln Ln Ln Ln Lo Lo Ln Ln Ln N Lo Ln Lo Ln Ln Ln Ln Q H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ ,Y. M M M O co M M LA 00 00 M 00 00 00 00 00 N M 00 M 00 M 00 O M N 00 00 0 M 00 O M 00 00 00 0 co N co M U o O O O O o 0 0 0 0 o O 0 0 0 0 0 o O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ x <rvT<ro,Ir<rcca IT TvTv,vlaT '" avIT c�wITaTaTala a•< -Q,aTa T q. v� IT lzr r 31a vrcrc U 00000000000000000000000000000000000000000 x U w x U O O z H x U W x u x x z z 4 9 co m N to r m m O H N m N l0 r of m O H N m ;I' m l0 r 00 m O H N m d• m 0 r M m O H N M v Ln D oQ0�o110 MMMMwmmmmmmmrnrnrn000000 m m Cl) m M M M m M M m m m m m m m m M M m m m m m m M m m m m m m m m d+ .4, 'l, 'r w C l0 lO %0 lO l0 lO lO l0 lO LO l0 lO 0 l0 lO Q0 W 10 lD 19 l0 �0 l0 l0 l0 to 1O l0 lO 0 lD lO l0 l0 lO l0 110 l0 0 to l0 m o o N o Lo Ln Ln Ln Lo N N Ln Ln Ln Lo Ln Ln Ln Lo Ln Ln Lo Lo Lo Ln Lo N Ln Ln N N in m Lo Lo Lo N Lo Lo Ln H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H oH O 44 (0 U U Z H O W C7 w D: < F U 1< zH m a 0U)W OD uZwa E U H !$ C) 54 E a toF ZHco O u U W z H H UY HG UfC Ha U) a fx z z mFq HOE a u0 H u z 0 z W DF4Z WU O Q' H H U) x H ,: z H z z a H H H a U> 1 A. Q a Z z m D F EE D: DU O w a HH PZ04P 7Z x[: Z z a Om DDaz UwUx U) H uQ U) a4 coa Ha mF H z H U)W M0 D O F u(Dw W Z W- a ax I u) a W HF>i0 a w\ U'ZIZZx aWQn0zFC >zZax w ZZ a 4U FCZUU) z H H Z n W x I DCAU 0400 U WF xz Ewa U)U)H W H p < H w z 0 H 4 WUhU)D (D < CO H H a U) �,' x z w U) > x F Z U) D Z m >+ E Z Z N Fq Z W Px U H O z x Z H U) < Q a U) (j a H O >4 H W D4 >1 FC O H H U) O H> (1) H E Z a U >+ U Z W O < p % < H W Ha4433H w W c4Hg2- M M U M 9 W < Hw0u;4 pQ\G,UZ U H 0 P 9 R U) W 0 Oa Q U4 Z EzUaHE W >U)D H z0 HQw ,-a 44 O F xQamwEU) \U 4ZG+W Z xHr a4 U)r1r1 W z0 a 4 zm0 Fa0wl4 Da mw0zzwaOxFCFC ZDH Ft W CQ ZF4 O U) ,D a o z U a 0 w w w H° U m a w Q x H a E x W H 0� O W z U w W U N w w 4 ZZ044u0H t %g :ZZw Hx4 q UIU W P> H WDlg9 02G p4 El a0 XX<44Z00ZFQQZZ S44OYHE9 zWX0D P PMX W EHHH0 0 M W W 0 0 W 0 U W WHHHHZ W44<n'HhEr WUxOEFD>+xHfx32xHHWUH h h a a z z X X z z z z O a a a x x m m W W m m m W m E F H H D$ 3$$ X N 0 N r N r E x H W x w H rL ro a a r a N O U r 0 W O I a o E d' H N u 0 0 Z E o H z N E q co O m H v' a r Sl H N 0 U 4z w� •�I O xU W x Ln E N O q U� x M U H W � x 0 U x U W x U :Ev w Ln a E •• O Un rh Q ?+ Lo z cn m •• w a o a H E o H E U Ln 2 H E F�o a Z O H a wrn w o x a U c r.4 m N H 0 0 Q a O U W a M r mw E 0 x� Ua Ha w� x w H W r � N D a r 00 U I Ga U) a 000 �O a• >,OLn Haa H CJ C9 U v M U) E H H o mN O 00 H OO H IO �, (n r H m Now»T Ln in 00 O E O O z HU)lO a to tnr v O O v O H OI N H in lO in O N Or N M 00 N 'z N N w >r r W H dT M 01 LO N O 0) IT N O IT OO W W d• m M N <T N O Ln o N 0l I 0) 01 3-I W H m LO M M M OO N in 'll m 0 W H cr N H W W l0 O in r T O N aW W d d• O to NQ0NMNNHO a101if)W0)Q0OOlMOONLf)WHN 0'1 r U] r r .I.) 0 i . . . . . . . . . . . . . . . . x OI WC4FgZ N D M N M W OD v W lD M N m C M M in m ri r D r r- N W z U)H E I 00 N m ri N W N N x U) r N r co r r H H W z 5 zG+Ha> >1 D UU)EE I U x z < W 0 H Z W PQ H a ZZUU I N I a O Z Q CQ E W I Q H H H t W W W Q I I U I H v M r Q t z a w I O— u D �4 PZX I I W W NlOPSaa WE I x OI WC4FgZ N W z U)H E I I z U W A H W rC U W m m I I W z 5 zG+Ha> >1 D UU)EE I I x z < W 0 H Z W PQ H a ZZUU I I a O Z Q CQ E W I Q H H H t W W W Q I I 0 Z l a a U) ZEhh z I H I 4HH0 H H Z Wu)00 D I z N 1 w�2HU z�cW> z I H 0WP>rarx w >1>1 U U0Zmaa D 0 wLO E •• I I HU)w Dx0x0 w W P < H h ww9P:(420PH g E I U U)M z, I QU) ,>0 x P, a wQHHAp: Pi PS<zAA H I U >i ifl 0 1 H W W xxx >aaazW W 9 2 0 W W Ga I U) •• H I >{ Z A a P, Pi E Pi H H O m H H D R: S U` H H E W W U) U) o H I H H H W DW 9 a HHG+W W U' HDDUZ Q C7 C4 aH a 1 q Ha>1 Hwaaaaaaa (0 cna2 9 m m z W z Z Z H r.0 Z A < Oi H a, 9< X w P: H£ H H 9 W . mx0nP4Qaaalx D G-i 1 •• I x P� H UiO •• a % I U 1 wDr.CWWH9WFHHHHEPiG H4U%D4MW H H H W WDOxMZEl4OHEDk, a W I U H g U) I %.���M W Pa J4 U) a a a a E'3 G+ O 002 H ru Z Z U) W a v I W a r 0 U W I WOQp9NH00D WWEHHWDZOOZa a U F� I x a ZN w A I t7UwcnUcnawc�xUUUU u)amacnUwHUUHw F� w z 1 U �C ao A Q I x x 1 x 9 (1) \ z z I •- H Zll N LO W 0 LO H N N n O 0 H N (`•) a' m m H 4 O rI M C r H E U d' D D I 000HNNv odT HHNU)00000in00NOOmmcO O O 540 Gr4 44 1 HNNNNNNNM �TC avlO110QO110�Oiorr -P-ww W co H a) P7 I W H v M COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of April 11 ?015 BACKGROUND: Julie Johnson, representing First Lutheran Church, is seeking to amend the property's Conditional Use Permit (CUP) to increase the number of rooms used for the Charter School (Prodeo Academy). The Church previously applied for a CUP in May of 2013, and was granted approval. Since then the school has been in operation at the property located at 1555 40th Avenue NE. As part of the first CUP'S approval, a condition was put on the permit that the total classrooms used by the school would not exceed 10. Since then, the school has grown and needs more classroom space. The applicant feels that there is adequate space at the church to allow the charter school to operate in 18 classrooms. The church will continue their operations as usual. When the school eventually grows to 18 classrooms, the church would look at expanding on site or the school would potentially find a different location. The property is guided for religious institution in the comprehensive plan and is located in the Single Family Residential Zoning District. A School, Public or Private, K -12 is permitted on the site with a Conditional Use Permit per code Section 9.109 (E) (3) (c). RECOMMENDATION: The Planning and Zoning Commission held a Public Hearing on March 3, 2015 and has found that the request satisfies requirements for Conditional Use Permits in the Zoning Code. However, there was a discussion regarding parking for the school's staff, and the bus drop -off and pick -up. There were two concerns from neighbors regarding parked vehicles on 415` Avenue, which is where some of the school's staff parks during the school day. Additionally, this is where the busses come in the morning and afternoon. The main complaint is that the increase in traffic on the street makes it difficult for neighborhood traffic to pass on the street, particularly when there are busses on one side of the street and staff vehicles parked on the other. The school stated they would no longer permit staff to park on the street and would now require staff to make use of the parking lot. The Commissioners recommended moving the morning bus drop -offs to Tyler Street and all afternoon bus pick -ups to the parking lot, to alleviate the concerns of traffic congestion on 4151 Avenue. City staff agrees that all school staff parking should be in the parking lot. However, if the school's staff is no longer parking on 41 51, the bus parking that occurs twice a day, for a short time, should have minimal interference with the neighborhood traffic. Additionally, the City's Public Works Director has reviewed the plans and has concluded that the applicant's request is reasonable as this street does not has high traffic volumes. The applicant is requesting to modify the conditions which were attached by the Planning Commission to allow for the morning drop -off to continue on 4151 Avenue. Staff requests that the City Council make the final decision on where bus parking should occur. The Planning and Zoning Commission recommended approval of the CUP with a unanimous vote, subject to the following conditions: 1. The City reserves the right to require the applicant to submit a transportation plan, if traffic issues arise in the future. 135 AGENDA SECTION: Public Hearings ORIGINATING DEPARTMENT: CITY MANAGER'S NO: gA Community Development APPROVAL ITEM: Approve Conditional Use Permit for the BY: Elizabeth Holmbeck BY: property located at 1555 40"' Avenue NE. DATE: April 9, 2015 BACKGROUND: Julie Johnson, representing First Lutheran Church, is seeking to amend the property's Conditional Use Permit (CUP) to increase the number of rooms used for the Charter School (Prodeo Academy). The Church previously applied for a CUP in May of 2013, and was granted approval. Since then the school has been in operation at the property located at 1555 40th Avenue NE. As part of the first CUP'S approval, a condition was put on the permit that the total classrooms used by the school would not exceed 10. Since then, the school has grown and needs more classroom space. The applicant feels that there is adequate space at the church to allow the charter school to operate in 18 classrooms. The church will continue their operations as usual. When the school eventually grows to 18 classrooms, the church would look at expanding on site or the school would potentially find a different location. The property is guided for religious institution in the comprehensive plan and is located in the Single Family Residential Zoning District. A School, Public or Private, K -12 is permitted on the site with a Conditional Use Permit per code Section 9.109 (E) (3) (c). RECOMMENDATION: The Planning and Zoning Commission held a Public Hearing on March 3, 2015 and has found that the request satisfies requirements for Conditional Use Permits in the Zoning Code. However, there was a discussion regarding parking for the school's staff, and the bus drop -off and pick -up. There were two concerns from neighbors regarding parked vehicles on 415` Avenue, which is where some of the school's staff parks during the school day. Additionally, this is where the busses come in the morning and afternoon. The main complaint is that the increase in traffic on the street makes it difficult for neighborhood traffic to pass on the street, particularly when there are busses on one side of the street and staff vehicles parked on the other. The school stated they would no longer permit staff to park on the street and would now require staff to make use of the parking lot. The Commissioners recommended moving the morning bus drop -offs to Tyler Street and all afternoon bus pick -ups to the parking lot, to alleviate the concerns of traffic congestion on 4151 Avenue. City staff agrees that all school staff parking should be in the parking lot. However, if the school's staff is no longer parking on 41 51, the bus parking that occurs twice a day, for a short time, should have minimal interference with the neighborhood traffic. Additionally, the City's Public Works Director has reviewed the plans and has concluded that the applicant's request is reasonable as this street does not has high traffic volumes. The applicant is requesting to modify the conditions which were attached by the Planning Commission to allow for the morning drop -off to continue on 4151 Avenue. Staff requests that the City Council make the final decision on where bus parking should occur. The Planning and Zoning Commission recommended approval of the CUP with a unanimous vote, subject to the following conditions: 1. The City reserves the right to require the applicant to submit a transportation plan, if traffic issues arise in the future. 135 2. All bus drop -offs in the morning will occur on Tyler Street. 3. All bus pick -ups in the afternoon will occur in the parking lot. 4. All school staff will park in the parking lot. RECOMMENDED MOTIONS: Motion: Move to waive the reading of Resolution No. 2015 -21, there being ample copies available to the public. Motion: Move to adopt Resolution No. 2015 -21, being a resolution approving a Conditional Use Permit, for the property located at 1555 40'h Ave. NE., subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance. Attachments: Resolution 2015 -21, Planning Report, Location Map, Application, Applicant's Narrative, Applicant's Letter, Site Plans COUNCIL ACTION: 136 RESOLUTION NO. 2015-21 RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR A CHARTER SCHOOL AT FIRST LUTHERAN CHURCH -1555 401h AVENUE NE WHEREAS, a proposal (Case #2015 -0302) has been submitted by Julie Johnson, representing First Lutheran Church to the City Council requesting a Conditional Use Permit from the City of Columbia Heights at the following site: ADDRESS: 1555 400 Avenue NE LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: Conditional Use Permit for Charter School. WHEREAS, the Planning and Zoning Commission held a public hearing as required by the City Zoning Code on March 3rd, 2015; WHEREAS, the City Council has considered the advice and recommendations of the Planning and Zoning Commission regarding the effect of the proposed site plan upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings: 1. The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator, 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. 3. The use will not impose hazards or distributing influences on neighboring properties. 4. The use will not substantially diminish the use of property in the immediate vicinity. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. 6. The use and property upon which the use is located are adequately served by essential public facilities and services 7. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. 8. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. 137 9. The use complies with all other applicable regulations for the district in which it is located. FURTHER, BE IT RESOLVED that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the permit. CONDITIONS ATTACHED: 1. The City reserves the right to require the applicant to submit transportation plans if traffic issues arise in the future. 2. All bus drop -offs in the morning will occur on Tyler Street. 3. All bus pick -ups in the afternoon will occur in the parking lot. 4. All school staff will park in the parking lot. Passed this 13`h day of April, 2015 Offered by: Seconded by: Roll Call: Attest: Katie Bruno Council Secretary Mayor Gary L. Peterson 138 CITY OF COLUMBIA HEIGHTS PLANNING REPORT CASE NUMBER: 2015 -0302 DATE: February 20, 2015 TO: Columbia Heights Planning Commission APPLICANT: Julie Johnson, First Lutheran Church LOCATION: 1555 401h Avenue NE Columbia Heights, MN 55421 REQUEST: Amend Conditional Use Permit for Charter School PREPARED BY: Elizabeth Holmbeck, Associate Planner INTRODUCTION Julie Johnson, representing First Lutheran Church, is seeking to amend the property's Conditional Use Permit (CUP) to increase the number of rooms used for the Charter School (Prodeo Academy). The Church previously applied for a CUP in May of 2013, and was granted approval. Since then the school has been in operation at the property located at 1555 40th Avenue NE. As part of the first CUP'S approval, a condition was put on the permit that the total classrooms used by the school would not exceed 10. Currently the school is growing and in need of more classrooms for the current number of students enrolled. The applicant feels that there is an adequate amount of space at the church to allow the charter school to operate in 18 classrooms. The church will continue their operations as usual. A School, Public or Private, K -12 requires a Conditional Use Permit per code Section 9.109 (E) (3) (c). ZONING ORDINANCE The property located at 1555 40th Ave. NE is zoned R -1, Single Family Residential, as are the properties to north, east and west. The properties to the south are zoned R -2A, One and Two family residential and Park and Open Space. Schools are permitted as a Conditional Use in Residential Districts. COMPREHENSIVE PLAN The Comprehensive Plan designates this area for Religious Institution. A school inside a religious institution meets the spirit and intent of the Comprehensive Plan. FINDINGS OF FACT 139 City of Columbia Heights Planning Commission March 3, 2015 First Lutheran Church- Conditional Use Permit Case # 2015 -0302 Section 9.104 (H) of the Zoning Ordinance outlines nine conditions that must be met in order for the City Council to grant a Conditional Use Permit. They are as follows: (a) The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. Schools, public or private, K -12 are specifically listed as a Conditional Use in the R -1, Single Family District. (b) The use is in harmony with the general purpose and intent of the Comprehensive Plan. The Comprehensive Plan designates this area for Religious Institution. The proposed use is not changing the current use, rather just adding to it. A church and school are both in harmony and meet the general intent of the Comprehensive Plan. (c) The use will not impose hazards or disturbing influences on neighboring properties. The proposed use as a school will not impose hazards or disturbing influences on neighboring properties. The subject property was originally built as a school. There is more than enough room at the church to accommodate the schools classroom needs and parking needs. (d) The use will not substantially diminish the use of property in the immediate vicinity. The use of property in the immediate vicinity will not be diminished by adding a charter school to the church. (e) The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. There will be no physical changes to the appearance of the existing building to accommodate the school. (f) The use and property upon which the use is located are adequately served by essential public facilities and services. This is correct. (g) Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. Page 2 140 City of Columbia Heights Planning Commission March 3, 2015 First Lutheran Church - Conditional Use Permit Case # 2015 -0302 The original use of the subject site was for a school, at which time the parking lot was built appropriately. (h) The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses is the immediate vicinity. Considering the church was previously a school there should be no negative cumulative effect. (i) The use complies with all other applicable regulations for the district in which it is located. This is correct. RECOMMENDATION Staff recommends approval of the proposed Conditional Use Permit for a school at 1555 40th Ave NE. Motion: The Planning Commission recommends that the City Council approve the Conditional Use Permit for a school located at 1555 40th Avenue subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. If parking becomes an issue the applicant shall submit a transportation plan to staff to address parking alternatives ATTACHMENTS • Draft Resolution • Location Map • Application • Applicant's Narrative • Site Plan Page 3 141 L5 1%111 A c0 1555 40th Ave NE RGIF fLKRA.F W ? -_ b7 A, ENE 41ST AVE NE 41ST AVF NF f 4051 ( I 4056 "i 4 40 ;3 _40. 4047 t j 4040 r.__ 4041 4036 z _ - h 403i� 4015 4030 - 2�c ? 4021 -- I 4017 J — h 4020 - _ r 4017 1. _ 4019 -- - — _ o. 4011 . - _ - - - ! 4011 1655 o 0 4800 I j 1005 1 40111 AVE NF 40TH AVE NE 40 -- — l - - -- b, 'c 3907 39E0 t 7591 ., ar y1 OSTANDER 3979 3974 - . `• - PARK 9 75 J 910 v, i 971 3964 t r 3%3 395A m 3%7 — i pv� 3947 3940 J Q 3949 m — - i J' 7955 Stale 12400 3911 1 3944 —._ n - -) _ 3945 11 3936 3937 3938 7947 r 3941 3941 3932 3935 3934 + 3939 1 3934 I 1926 3929 + x "� - 3933 142 CITY OF COLUMBIA HEIGHTS CONDITIONAL USE APPLICATION To be filled out by City: CASE NO.: DATE RECEIVED: APPLICABLE ORDINANCE NO.: 9.104(H) DATE OF LETTER OF COMPLETION: PRESENT ZONING: APPROVAL DATE PER STATUTE: PRESENT LAND USE PLAN DESIGNATION: REVIEW PERIOD EXTENDED: To be filled out by Applicant: PROPOSED NAME OF DEVELOPMENT: F t'r5 f L(,L+Ae_,rcc.r) C i Lt c h PROJECT ADDRESS /LOCATION: 1555 4/0,111 /•1Ue fy� LEGAL DESCRIPTION OF PROPERTY INVOLVED (attach separate page if necessary): PRESENT USE OF PROPERTY: CE1_(_LV ~. h CL� -\oi J--L a- t v" S C h C? c) I PROPOSED USE OF PROPERTY: 5�vy\2. - Ir -\CV-eC(- S0acc GovtC? REASON FOR REQUEST (please attach a written narrative describing the intended use of the property and justification for your request. Describe any modifications andlor limitations of the use that have been made to insure its compatibility with surrounding uses and with the purpose and intent of the Zoning Ordinance and the Comprehensive Plan.) APPLICANT J u- I i �- JO k 11 S C n PHONE 7L ^-3 799 9 053 FAX 1L - 76&-01/8 % E -MAIL Ic IV 11-C '10k nSOrn V C_om PAGER ADDRESS 1555 L10" Aj e- (N CITY co J l-n h i Q. 14 e + C� � � 5 STATE FEE OWNER OF PROPERTY ADDRESS CITY PHONE STATE Page 1 of 2 CELL # f�f zip FAX ZIP 143 CITY OF COLUMBIA HEIGHTS CONDITIONAL USE APPLICATION THIS APPLICATION IS SUBJECT TO ACCEPTANCE BY THE CITY PLANNER AND REVIEW OF APPLICATION AND NECESSARY MATERIALS BEING SUBMITTED. ENGINEERING APPROVAL MAY ALSO BE REQUIRED AND MUST MEET ENGINEERING REQUIREMENTS SET BY THE CITY ENGINEER OR CONTAINED IN THE CITY CODE. ITEMS TO BE GIVEN TO APPLICANT WITH APPLICATION A. Application Checklist B. Schedule of Planning and Zoning Commission Meetings ITEMS TO ACCOMPANY CONDITIONAL USE PERMIT APPLICATION A. Submittals as required in the attached application checklist, detailing what is proposed for the property. B. Two copies of a list of property owners within 350 feet of the subject property. APPLICATION FEES: A. $200.00 Conditional Use Permit Fee CITY RECEIPT NUMBER p -6:4 TOTAL AMOUNT RECEIVED $ _ o 0 DATE RECEIVED 1 2t (i S Acknowledgement: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the State of Minnesota: <_C I -- -:�)' / - )- L 5� APPUICANT SIGN T RE DATE P O� PERTY OWNW SIGNATURE (If different from Applicant) DATE 1 r'Y be 04- CL4-tj -��CA-r\ n COMMUNITY DEVELOPMENT STAFF MEMBER AND TITLE 21 ATE Revised: 2006 Approved by the Columbia Heights Planning Commission on Approved by the Columbia Heights City Council on Page 2 of 2 144 jrSt Columbia Heights, MN Lutheran Church 1555 40th Avenue N.E., COIUmbla Helght% MN 55421 763.78&9653 vwrw.flcch org January 2015 Amending: CONDITIONAL USE APPLICATION FOR FIRST LUTHERAN CHURCH OF COLUMBIA HEIGHTS In July 2013, we received approval from the City of Columbia Heights to begin leasing space to Prodeo Academy Charter School. At this time we request approval for the Charter School, Prodeo Academy, to increase the space used by the charter school up to 18 classrooms (see attached map of building), plus office space and share with First Lutheran use of the fellowship hall, gym and choir room. There may be future building of a wall to divide a room or two and perhaps take down a temporary wall between Ezra and Resource Room. Prodeo Academy's school hours are 7 am to 3:45 pm Monday through Friday, mid - August to mid - June each year. There are approximately 66 children in each grade, three classes per grade. The Charter School began with 66 kindergarten students in August 2013. The following year, an additional 66 kindergarten students were enrolled, adding to the first graders. We would like to continue this pattern for the next several years. Approximately 20 teachers , administrative employees and volunteers of the school use our parking lot. This number may double over the next several years. Our parking lot has 206 parking spaces. See attached site plan. Property Owner Signature: On Behalf of First Lutheran Church (see attached Corporate Resolution) il'ie Johnso siness Administrator 145 J fl m cp E , d U � �u C1L W N Z N _ d _ Z N O Z O N t to V a �� W I� 'F d' j Ln -� n N Ln E 4. O U \ _y ' ° Z Z e Y o m u o t i w C V v �t O li 146 ri Columbia Heights, MN -utche am C1 ituvJr 1555 40th Avenue ME„ COIUMbla Heights, MN 55421 763,788.9653 WWW ICCh.org April 7, 2015 Elizabeth Hohnbeck Associate City Planner City of Columbia Heights 590 40 "' Ave. NE Columbia Heights, MN 55421 Dear Elizabeth, We appreciate your taking the time to lead the meeting with city staff regarding student drop -off on 41" Avenue Northeast for Prodeo Academy ui First Lutheran Church. The issue of vehicles parked on the north side of 41" Avenue Northeast was brought up at the Planning and Zoning Committee Meeting, and it turns out that those cars belong to our staff. On the night of March 9'h, after the meeting, we asked our staff to park in the parking lot, and that has had a major impact. In fact, the Executive Director of Prodeo Academy greets students as they arrive every morning and to the best of our knowledge there have been no cars parked on 41" Ave NE in the morning or afternoon during the time of drop - off and pick -up since March 11, We have also agreed to have PM pickup moved to the parking lot beginning next year. With those two adjustments, we have addressed the concerns of our neighbors, and so we would like the Council to allow for continued morning drop -off of students on 41" Avenue Northeast. Thank you, �- Vie'', ulic Joh i n Ri k Campion First Lutheran Church Prodeo Academy 147 plomrl rvq Commit-.tb-1 re-uWurwmak9L� bus fxxr Y-� �3 . ? q c,ommik-dbv-1 f'r- (. 0 m rv%& IL" boy dxop- 0�c Not Curre-ti\ • bus i y9 ---- - ------- Current bus �i al j � , FIRST LUTHERAN CHURCH A2.1 4 148 CITY COUNCIL LETTER of: AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER NO: 913-1 1 PUBLIC WORKS ITEM: ADOPT RESOLUTION NO. 2015 -26, BY: K. Hansen BY: BEING A RESOLUTION ACCEPTING BIDS AND DATE: 4/7/2015 DATE: AWARDING A CONTRACT FOR THE 2015 STREET REHABILITATION ZONE 1 AND STATE AID STREET OVERLAY PROJECT Background: A Public Improvement Hearing for the 2015 Street Rehabilitation and 2015 State Aid Street Overlay was held on December 1, 2014. The City Council ordered improvements for the following state aid and local streets: 1. 4th Street, 40th Avenue to 42"d Avenue 2. 41St Avenue, Central Avenue to cul -de -sac 3. 44th Avenue, Tyler Place (east) to Reservoir Boulevard 4. Reservoir Boulevard, 44th Avenue (west) to 44th Avenue (east) Plans and specifications were prepared and advertised for bids in the Sun Focus on March 6, 2015. The project was also advertised electronically through Quest Construction Data Network and MnDOT EAdvert. Thirty -three contractors or suppliers requested copies of the bidding documents. Six bids were received and publicly read aloud at the April 7, 2015 bid opening. A detailed copy of the complete bid tabulation is available from the City Engineer. Analysis /Conclusions: Park Construction Company submitted the low base bid, in the amount of $773,528.80. Approximately $26,115 separated the next bidder from the low bidder on the base bid. The overall project cost is consistent with the Engineer's Estimate presented at the Improvement Hearing. Alternate bids were received for residential construction on private property for concrete and bituminous construction. Staff is recommending accepting Alternate 1. Alternate 1 provides unit pricing for private residential concrete driveway or sidewalk construction as has been done in previous street rehabilitation projects. Based upon the low bid from Park Construction Company staff is recommending contract award of the base bid with Alternate 1. The funding sources are a combination of assessments, state aid fund, and utility funds as shown below: Assessment /State Aid Funds: $ 724,815 Sanitary Fund: $ 24,330 Storm Fund: $ 6,195 Water Fund: $ 18,200 The work includes: FULL STREET RECONSTRUCTION 1. 4th Street, 40th Avenue to 42 Avenue STREET MILL/FDR AND OVERLAY 1. 41 st Avenue, Central Avenue to cul -de -sac 149 CITY COUNCIL LETTER MeetlnLy oi: A AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER NO: I PUBLIC WORKS ITEM: ADOPT RESOLUTION NO. 2015-26, BY: K. Hansen BY: BEING A RESOLUTION ACCEPTING BIDS AND DATE: 4/7/2015 DATE: AWARDING A CONTRACT FOR THE 2015 STREET REHABILITATION ZONE 1 AND STATE AID STREET OVERLAY PROJECT 2014 Street Overlay Project — Page 2 STREET MILL AND OVERLAY I . 44th Avenue, Tyler Place (east) to Reservoir Boulevard 2. Reservoir Boulevard, 44th Avenue (west) to 44th Avenue (east) SANITARY SEWER REPAIRS: 1. Sanitary sewer manholes throughout the construction area — Install new adjusting rings, external seal (if needed) and casting. 2. Miscellaneous wear course paving on utility projects. STORM SEWER REPAIRS: 1. Storm sewer manholes and catch basins throughout the construction area — Install new adjusting rings and casting. 2. Install new concrete top covers on catch basins on 41St Avenue. WATER MAIN REPAIRS: 1. Relocate hydrant and gate valve on 4I St Avenue. 2. Miscellaneous wear course paving on utility projects. Recommended Motion: Move to waive the reading of Resolution 2015 -26, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution 2015 -26 being a resolution accepting bids and awarding the 2015 Street Rehabilitation Zone 1 and State Aid Street Overlay Program, City Project Numbers 1502 and 1505, including Alternate 1 for unit priced private construction, to Park Construction Company of Minneapolis, Minnesota based upon their low, qualified, responsible bid in the amount of $779,143.80 with funds to be appropriated from Fund 415 - 51502 -5185 and 415 -51505 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Attachments: Resolution 2015 -26 Bid opening minutes COUNCIL ACTION: 150 RESOLUTION 2015 -26 RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR 2015 STREET REHABILITATION ZONE 1 AND STATE AID STREET OVERLAY CITY PROJECT NOS. 1502 AND 1505 WHEREAS, pursuant to an advertisement for bids for City Project No. 1502, 2015 Street Rehabilitation Zone 1 and City Project No. 1505, State Aid Street Overlay, six bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: *Corrected WHEREAS, it appears that Park Construction Company, 1481 81s` Avenue NE, Spring Lake Park, MN 55432 is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Park Construction Company in the name of the City of Columbia Heights, for 2015 Street Rehabilitation Zone 1 and State Aid Overlay, City Project Nos. 1502 and 1505, according to plans and specifications therefore approved by the Council. 2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. 3. City Projects 1502 and 1505 shall be funded with Assessment /State Aid, Sanitary Sewer, Storm Sewer, and Water Utility Construction Funds. Passed this 13`x' day of April 2015 Offered by: CITY OF COLUMBIA HEIGHTS Second by: Roll call: BY Mayor Gary L. Peterson Katie Bruno City Clerk 151 Base Bid with Bidder Base Bid Alternate 1 Alternate 1 Park Construction $ 773,528.80 $ 5,615.00 $ 779,143.80 Midwest Asphalt $ 799,641.75 $ 5,605.00 $ 805,246.75 Northwest Asphalt *$ 821,165.27 $ 3,922.50 *$ 825,087.77 North Valley Inc. *$ 834,973.34 $ 4,245.90 *$ 839,219.24 Bituminous Roadways $ 862,694.70 $ 6,580.00 $ 869,274.70 New Look Contracting $ 869,515.45 $ 5,400.00 $ 874,915.45 *Corrected WHEREAS, it appears that Park Construction Company, 1481 81s` Avenue NE, Spring Lake Park, MN 55432 is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Park Construction Company in the name of the City of Columbia Heights, for 2015 Street Rehabilitation Zone 1 and State Aid Overlay, City Project Nos. 1502 and 1505, according to plans and specifications therefore approved by the Council. 2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. 3. City Projects 1502 and 1505 shall be funded with Assessment /State Aid, Sanitary Sewer, Storm Sewer, and Water Utility Construction Funds. Passed this 13`x' day of April 2015 Offered by: CITY OF COLUMBIA HEIGHTS Second by: Roll call: BY Mayor Gary L. Peterson Katie Bruno City Clerk 151 CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Tuesday, April 7, 2015, 10:00 a.m. 2015 Street Rehabilitation Zone 1 and 2015 State Aid Street Overlay City Project Numbers 1502 and 1505 Pursuant to an advertisement for bids for 2015 Street Rehabilitation Zone 1 and 2015 State Aid Street Overlay, City Projects 1502 and 1505, an administrative meeting was held on April 7 at 10:00 a.m. for the purpose of bid opening. Attending the meeting was: Kathy Young, Assistant City Engineer Sue Schmidtbauer, Public Works Secretary Brandt Sylvester, Midwest Asphalt Corporation Devin Mitchell, New Look Contracting Rob Schoemer, North Valley Inc. Nate Kircher, Bituminous Roadways Scott Kent, Park Construction Bids were opened and read aloud as follows: * Corrected Respectfully submitted, Sue Schmidtbauer Public Works Secretary 152 Base Bid with Bidder Base Bid Alternate 1 Alternate 1 Park Construction $ 773,528.80 $ 5,615.00 $ 779,143.80 Midwest Asphalt $ 799,641.75 $ 5,605.00 $ 805,246.75 Northwest Asphalt *$ 821,165.27 $ 3,922.50 *$ 825,087.77 North Valley Inc. *$ 834,973.34 $ 4,245.90 *$ 839,219.24 Bituminous Roadways $ 862,694.70 $ 6,580.00 $ 869,274.70 New Look Contracting $ 869,515.45 $ 5,400.00 $ 874,915.45 * Corrected Respectfully submitted, Sue Schmidtbauer Public Works Secretary 152