HomeMy WebLinkAbout1999 Adopted Budget
CITY OF COLUMBIA HEIGHTS
ADOPTED ANNUAL BUDGET
FOR THE
FISCAL YEAR BEGINNING JANUARY 1, 1999
1999 ADOPTED BUDGET
CITY OF COLUMBIA HEIGHTS
1999 BUDGET
TABLE OF CONTENTS
SECTION I - INTRODUCTION
Introduction .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-1
Principal City Officials ................................................ 1-3
Geographical location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . " 1-4
City Manager's Budget Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-5
SECTION II - BUDGET SUMMARY
Changes in Tax levy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Tax levies Payable 1996-1999 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
City Portion of Property Taxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Revenue Assumptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Expenditure Assumptions ............................................. 2-8
Changes in Fund Balances ........................................... 2-12
Summary of Personnel by Department. 1997-1999 . . . . . . . . . . . . . . . . . . . . . . . .. 2-13
Resolution Adopting the 1998 Budget . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-15
SECTION III - OPERATING BUDGET
SUMMARY
Revenues and Expenditures ........................................... 3-1
DEPARTMENT BUDGETS
Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Mayor-Council (101-41110) ......................................3-6
City Manager (1 01-41320) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-7
Assessing (101-41550) ......................................... 3-8
legal (101-41610) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-9
Community Development. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-10
Protective Inspection (201-42400) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-14
Administration (201-46310) ..................................... 3-15
CDBG/Block Grant (202-46350) ................................. 3-16
CDBG/HOME (202-46355) ..................................... 3-17
Parkview Villa North (203) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-18
EDA (204-46314) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-19
Metro Section 8 Housing (204-46315) . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-20
Home Improvements (204-46324) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-21
Section 8 Certificates (205-46325) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-22
Section 8 Vouchers (205-46335) .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-23
Parkview Villa South (213) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-24
Rental Properties
4607 Tyler (235-46360) .................................. 3-25
4519-21 Taylor (235-46370) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-26
4642-44 Taylor (235-46380) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-27
Temp HousingNacant land (235-46385) .......................... 3-28
HRA (299) .................................................. 3-29
Finance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-30
Elections (101-41410) ......................................... 3-34
Finance (101-41510) .......................................... 3-35
Water Administration (601-49440) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-36
Sewer Administration (602-49490) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-37
Data Processing (720-49980) ................................... 3-38
Data Processing Capital Equipment (437) . . . . . . . . . . . . . . . . . . . . . . . . .. 3-39
Fire Department. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-40
Fire (101-42200) ............................................. 3-44
Civil Defense (101-42500) ........... . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-45
Fire Capital Equipment (431-42200) .............................. 3-46
Civil Defense Capital Equipment (431-42500) ....................... 3-47
General Government . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-48
General Govemment Buildings (101-41940) ........................ 3-52
Recognition/Special Events (101-45050) . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-53
Contingencies & Transfers (101-49200) . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-54
Cable Television (225-49844) ................................... 3-55
Imaging (225-49980) .......................................... 3-56
Refuse Disposal (603-49510) ................................... 3-57
Refuse Collection (603-49520) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-58
Recycling (603-49530) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-59
Hazardous Waste (603-49540) .................................. 3-60
Energy Management (710) ..................................... 3-61
Police/Fire Contingencies Reserve (888) . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-62
Capital Improvements
General Government Buildings (411) . . . . . . . . . . . . . . . . . . . . . . .. 3-63
Library .......................................................... 3-64
Library (240) ................................................ 3-68
Municipal Liquor Stores. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-70
Top Valu 1(609-49791) ........................................ 3-74
Top Valu II (609-49792) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-75
Heights Liquor (609-49793) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-76
Non-Operating (609-49794) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-77
Top Valu I Capital Equipment (436-49791) ......................... 3-78
Top Valu II Capital Equipment (436-49792) . . . . . . . . . . . . . . . . . . . . . . . .. 3-79
Heights Liquor Capital Equipment (436-49793) ... . . . . . . . . . . . . . . . . . .. 3-80
Police Department . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-82
Police (101-42100) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-86
Animal Control (101-42700) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-87
DARE
Projects (270-42160) .................................... 3-88
Junior High Projects (270-42161) .. ... ....... .. . . .... . .. .... 3-89
Parents' Course (270-42162) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-90
Federal Police Grant (272) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-91
Fast Cops (273) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-92
Safe Streets (274) ............................................ 3-93
Block Grant (276) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-94
COPS MORE Grant (277) ...................................... 3-95
Police Capital Equipment (431-42100) . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-96
Public Works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-98
Public Works Personnel (101-43000) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-102
Engineering (101-43100) .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-103
Streets
Streets (101-43121) ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-104
Street Lighting (101-43160) .............................. 3-105
Traffic Signs & Signals (101-43170) . . . . . . . . . . . . . . . . . . . . . . .. 3-106
Sanitation
Weed Control (101-43260) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-107
Tree Trimming (101-46102) .............................. 3-108
Dutch Elm Sanitation (101-46103) . . . . . . . . . . . . . . . . . . . . . . . . . 3-109
Dutch Elm Replanting (101-46104) ........................ 3-110
Parks (101-45200) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-111
Engineering Capital Equipment (431-43100) .. . . . . . . . . . . . . . . . . . . . ., 3-112
Streets Capital Equipment (431-43121) ... .... . .. . ... . .. ...... ... . 3-113
Tree Trimming Capital Equipment (431-46102) . . . . . . . . . . . . . . . . . . . . . 3-114
Parks Capital Equipment(431-45200) ............................ 3-115
Municipal State Aid Maintenance (212) ........................... 3-116
Water Utility
Source of Supply (601-49400) ............................ 3-117
Distribution (601-49430) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-118
Non-Operating (601-49449) .............................. 3-119
Water Capital Equipment (433) ........................... 3-120
Sewer Utility
Collections (602-49450) ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-121
Disposal (602-49480) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-122
Non-Operating (602-49499) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-123
Sewer Capital Equipment (432) ........................... 3-124
Garage (701) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-125
Garage Capital Equipment (434) .., . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-126
Capital Improvements
State Aid Construction (402) ............................. 3-127
Parks (412) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-128
Infrastructure (430) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-129
Water (651) .......................................... 3-130
Sewer (652) .......................................... 3-131
Recreation ...................................................... 3-132
Administration (101-45000) .................................... 3-136
Youth Program (101-45001) ................................... 3-137
Adult Athletics (101-45003) .................................... 3-138
Youth Enrichment (101-45004) ................................. 3-139
Traveling Athletics (101-45005) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-140
Back to the Parks (101-45006) .................................3-141
Trips & Outings (101-45030) ................................... 3-142
Senior Citizens (101-45040) ................................... 3-143
Murzyn Hall (101-45129) .... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-144
Project Pride (280) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-145
FINANCIAL RESOURCES FOR OPERATING BUDGET. ... . . . . . . . . . . . . . . . .. . . .. 3-146
SECTION IV - CAPITAL IMPROVEMENT BUDGET
Capital Equipment Replacement 15-Year Projection. . . . . . . . . . . . . . . . . . . . . . . . . 4-1
SECTION V - DEBT SERVICE BUDGET
Summary of Revenue and Expenditures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1
Bonds (376-385) .................................................... 5-3
SECTION VI - SUPPLEMENTARY INFORMATION
General Fund, Library Fund, and EDA Revenue. . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1
General Fund and Library Fund Expenditures by Classification. . . . . . . . . . . . . . . .. 6-2
General Fund, Library Fund, and EDA Comparison of Expenditures & Revenues. . . 6-3
City Manager/Council Adjustments to 1999 Budget . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4
1999 Overall Budget Summary ....... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7
1999 Overall Budget Summary Chart .................................... 6-8
Summary of Personnel, 1997-1999 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9
Community Profile. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 6-12
Glossary of Terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13
INTRODUCTION
Form of Government
The City of Columbia Heights operates under a home rule charter/City Manager form of government. All policy
decisions and legislative activities are the responsibility of the City Council, but the administrative duties are
delegated to the City Manager. One of the many administrative duties of the City Manager is to prepare an
annual budget for approval by the City Council.
Budget Format
Over the years, the budget has been prepared in several different formats. Each evolution of the budget
document has been designed and intended to provide the best possible information to the City Council and the
general public in the most user-friendly format. For the 1998 budget document, the format was significantly
revised to follow the Government Finance Officers' Association's (GFOA) recommendations for budget
presentations. Financial information is presented in more of a summary format, with a large number of
graphics and narrative information to explain the budget and the major highlights. The goal of GFOA in
developing this type of format is to have a document that is more readily understandable and usable by the
general public.
Budget Preparation Procedures
Beginning in May of each year department heads start the preparation of their budget request for the next
calendar year. The budget process starts with the Finance Department providing budget worksheets and
computerized working disks to all departments, along with a budget preparation manual, to prepare their draft
proposed budgets for the upcoming year. Once these worksheets and computer disks are completed by the
departments, they are returned to the Finance Department, which then reviews and assembles all of the data
into the budget document. The draft budget document is then returned to each department for proofing and
final changes. The Finance Department then prepares a final proposed budget for the City Manager's review.
The City Manager spends approximately one month reviewing the budget document and, together with the
Finance Director, meets with all division/department heads to review their budgets and proposed City Manager
changes. Once this process is completed, the City Manager submits his final budget modifications to the
Finance Department, which then prepares and assembles a final City Manager recommended budget with
graphics and summary information to go along with the budget detail. Once this is completed it is reviewed by
division/department heads and submitted to the City Council. The Council reviews the budget with the City
Manager and Finance Director to prepare the proposed budget. By September 15th a proposed budget and tax
levy is certified to Anoka County. By November 24th, the County sends a notice to each taxpayer indicating the
proposed property tax increase and the date of each tax district's budget hearing. Between November 29th and
December 20th, the Council holds a public hearing on the proposed budget. After the hearing, the Council
approves the proposed budget and next year's proposed property tax levy, which is necessary to finance the
approved budget. This levy and budget is then certified to Anoka County by the City Treasurer. The County
collects the property taxes on behalf of the City.
Budget Organization
The City's new format for the annual budget consists of three basic sections: Operating Budgets, Capital
Budgets, and Debt Service Budgets. Each of the budgetary sections are comprised of funds. A fund is defined
as an independent fiscal and accounting entity with a self-balancing set of accounts and resources which are
dedicated for a specific purpose. The revenue and expenditure accounts for each fund are listed within each
budget section. Expenditure accounts within the funds that comprise the Operating Budget are grouped by
functional areas of the City. This is a significant improvement since, for example, all police functions, whether
they are grant funds, general funds, or other areas, are grouped together so that when the City Councilor
citizens review the police section of the budget, they can see the total Police Department expenditures. This
same theory holds true for Administration, Finance, Public Works, Recreation, Community Development, and
Fire. Under the new format, everything is grouped by functional area, with a summary by fund. Within each of
these functional areas, budgets and expenditures are classified by five major categories: Personal Services,
Supplies, Other Services & Charges, Capital Outlay, and Contingencies & Transfers.
Page 1-1
Personal Services: Accounts for all costs for employees of the City, including salaries, over-time, PERA
and FICA contributions, workers' comp, hospitalization, and other benefits.
Supplies: Includes all consumable items such as office, computer, janitorial, and program supplies.
Also included are minor office equipment, uniforms, protective clothing, library materials, vehicle parts,
gas, oil and lubricants, and cost of goods purchased for resale, including the Metropolitan Council
sewer charges, water purchased from Minneapolis, and refuse/recycling charges for disposal.
Other Services & Charges: This is the catch-all for all items not included in Personal Services,
Supplies, and Capital Outlay. It covers such services as liability insurance, utility services, repair and
maintenance costs, educational, training and conference costs, telephone, postage, out of town and
local travel expense, advertising, and all contracted services such as legal fees, auditing fees, and
other expert and professional contracts.
Capital Outlay: Covers all equipment, furniture, and major improvements to buildings. Most individual
items or expenses need to exceed $1,000 each to fall under this classification. Generally speaking, if
the cost is less than $1,000 per item, it would fall under the Supplies classification.
Contingencies & Transfers: Covers contingencies, which is a budget item covering unknown or
unexpected expenses in addition to transfers, which are amounts of money that are budgeted in one
fund to be transferred to another fund to cover expenditures.
Page 1-2
CITY OF COLUMBIA HEIGHTS, MINNESOTA
PRINCIPAL CITY OFFICIALS
DECEMBER 1998
CITY COUNCIL
JOSEPH S. STURDEVANT, MAYOR
Term expires 1/1/99
DONALD G. JOLLY, COUNCllMEMBER
Term expires 1/1/01
MARLAINE SZUREK, COUNCllMEMBER
Term expires 1/1/03
GARY L. PETERSON, COUNCllMEMBER
Term expires 1/1/01
ROBERT W. RUETTIMANN, COUNCllMEMBER
Term expires 1/1/99
CITY MANAGERIAL STAFF
Emoloyee Position Date Appointed
Walter Fehst City Manager July 8, 1996
M. Rebecca loader Library Director July 31, 1978
William Elrite Finance Director/City Clerk September 28, 1981
Linda Magee Assistant to the City Manager October 18, 1982
Charles Kewatt Fire Chief September 24, 1984
Thomas Johnson Police Chief October 23, 1995
Kenneth Anderson Community Dev. Director March 25, 1996
Keith Windschitl Recreation Director August 4, 1997
Kevin Hansen City Engineer/Public Works Director December 1, 1997
Page 1-3
CITY OF COLUMBIA HEIGHTS
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CITY OF COLUMBIA HEIGHTS
DATE:
November 10, 1998
TO:
MEMBERS OF THE CITY COUNCIL
FROM:
WALT FEHST, CITY MANAGER
1999 BUDGET MESSAGE
RE:
This budget message accompanies the 1999 budget document distributed to the City Council
and available to the public.
Overview
Budget High/ights
Expenditures: As reflected in the budget, departmental budgets for tax-supported funds went up
less than 1 %. This was primarily due to holding the line on all increases. The following chart
shows the major expenditure increases:
Increase/Decrease
1998 Budget 1999 Budget from 1998
Mayor-Council 194,321 200,647 6,326
City Manager 344,528 358,825 14,297
Assessing 129,832 136,620 6,788
Civil Defense 29,398 34,961 5,563
Engineering 319,001 333,486 14,485
Streets 587,892 602,197 14,305
Traffic Signs & Signals 59,777 66,356 6,579
Senior Citizens 57,277 66,826 9,549
Murzyn Hall 217,829 230,068 12,239
Parks 618,538 627,629 9,091
Revenue: In 1997 the state started a new type of funding called Local Performance Aid (LPA).
For the first two years cities were eligible to receive this aid simply by applying for it and
indicating the city was developing performance standards. After the first two years, the City
needed performance measurement standards in place to continue receiving this aid. This two-
year period ended in June of 1998 when we certified our request for aid for 1999. In 1997 the
City received $21,188 in local performance aid; for 1998, $23,687; and for 1999 the City will
receive $22,643. It should be noted that this is not additional money to the City. The majority of
this money is a reduction in what the City would have received in HACA. Subsequently, if the
City does not comply with the state required performance standards, it will be a loss in revenue
to the City.
Page 1-5
The other two major sources of state revenue are Homestead and Agricultural Credit Aid (HACA)
and Local Government Aid (LGA). The following chart shows the increases/decreases in the
three major state aids for 1999 compared to 1998:
Amount of
1998 Budget 1999 Budget I ncrease/(Decrease)
LGA 2,223,693 2,294,210 70,517
HACA 959,829 959,341 (488)
LPA 23,687 22,643 (1,044)
Total 3,207,209 3,276,194 68,985
The next major source of revenue in governmental-type funds is the City's tax levy. In this area,
there were some significant changes made by the State legislature for taxes payable in 1998
and 1999. The major change was in class rate percentages of real property where there was a
significant shift in the tax capacity value from commercial-industrial to residential. As can be
seen from the following chart there was a slight reduction in tax capacity value on homes over
$75,000. The reduction was from 2% to 1.85% in 1998 and from 1.85% to 1.70% in 1999;
however, there was a more significant reduction in commercial-industrial property. The net result
is that a significant amount of the tax revenue previously paid by commercial-industrial properties
will now be picked up by residential properties.
CLASS RATE PERCENTAGES OF REAL PROPERTY TYPE TAXES PAYABLE 1997, 1998 AND 1999
Payable Payable Payable
Real Property 1997 Class Real Property 1998 Class 1999 Class
Class Description Rate Description Rate Rate
1a Residential homestead Residential homestead
First $72,000 1.00% First $75,000 1.00% 1.00%
Over $72,000 2.00% Over $75,000 1.85% 1.70%
3a Commercial-Industrial Commercial-Industrial
and public utility and public utility
First $100,000 3.00% First $150,000 2.70% 2.45%
Over $100,000 4.60% Over $150,000 4.00% 3.50%
4a Residential non- 3.40% Residential non- 2.90% 2.50%
homestead homestead
4 or more units 4 or more units
4b(1 ) Residential non- 2.30% Residential non- 2.10% 1.70%
homestead, 1-3 units homestead, 1-3 units
In addition to the legislature making changes to the class rate percentages, they also imposed
levy limits for tax years payable 1998 and 1999. Under the imposed levy limit the City's levy limit
base, which is comprised of the City's prior year levy, LGA, HACA, and LPA, can only increase
by the amount of the implicit price deflator adjustment and the percentage of increased
households in the City. For taxes payable 1999, the implicit price deflator adjustment is 1.018%
and the household growth is 1.001 %, for a total levy limit base increase of 1.019%. The net
Page 1-6
~"_._-,~,,,__.,~,",_~~-_,_,-~--_,"'---_....--'----~_.'-'--"~._~--,-~..,...,. '".~ '.
result is that the levy increase is limited to a total of $37,191 for the Library Fund, EDA, and
General Fund levy.
The following chart shows the breakdown of the City's levy for 1997, 1998 and 1999. The total
adopted levy for the City in 1999 is an increase of$37, 191 over the 1998 levy. As a comparison,
the 1998 levy was an increase of $163,290 over the 1999 levy. Subsequently, the actual
proposed increase for 1999 is significantly less than was the increase in 1998.
Increasel
1997 1998 1999 (Decrease)
Library 422,043 443,145 467,518 24,373
EDA 99,000 99,000 111,048 12,048
General Fund 2,517,101 2,659,289 2,660,059 770
Total Levy 3,038,144 3,201,434 3,238,625 37,191
Area Wide (Fiscal Disparities) 728,149 847,632 895,085 47,453
Local Levy 2,309,995 2,353,802 2,343,541 (10,261)
FUND REVENUE AND PROPOSED PROPERTY TAXES, 1997 -1999
The above tax levy includes both the local levy and the area-wide levy that the City receives.
Currently the area-wide levy is projected by the County to be an increase from the area-wide
levy last year. As the area-wide levy reduces the local levy that is paid by Columbia Heights'
residents, this has a significant bearing on the final taxes that will be paid by Columbia Heights'
residents. Once this figure is finalized by the County along with the final property values, we will
be able to project the effects of the legislative changes and the proposed levy on individual
properties in Columbia Heights.
Economic Environment
As indicated in the Moody's Municipal Credit Report for the City of Columbia Heights, our
finances remain satisfactory with reasonable General Fund reserves. As a result, the City has
maintained an A 1 bond rating. Our revenue structure is somewhat vulnerable to economic
pressure since approximately 44% of our General Fund revenue base comes from state and
other governmental aid. As these aids and the City's property tax revenue is received in the last
six months of the year, the City has been maintaining a cash flow fund balance equal to 40% of
the General Fund operating budget.
The City's primary source for increased revenue is through property tax levies. Over the past
several years, the City Council has maintained a very conservative profile in increasing taxes
by minimal percentages. To maintain the quality of services provided to the residents of
Columbia Heights, it may be necessary to develop a policy of a slightly higher property tax
increase. At the present time, with legislative levy limits for 1998 and 1999, the City cannot
increase property taxes. The City currently benefits from the surrounding commercial economic
environment. For 1999, it is projected that the City will receive $895,085 in fiscal disparities area-
wide tax from commercial property in other communities. This area-wide tax acts as a direct
decrease to the amount Columbia Heights' residents have to pay in property taxes.
Page 1- 7
Significant Highlights on Expenditures by
Functional Area
As part of the new budget format for 1998, one of the significant changes was to format the
budget by functional area. In the past, the budget was formatted by fund. In converting it to
functional area, it is easier to get a true picture of costs for that functional area, such as Public
Works, Police, Community Development, etc. In the
following I will touch on each of the functional areas and
the key expenditure issues for that area.
Administration
The Administration function includes Mayor-Council, City
Manager, assessing, and legal. The total adopted 1999
budget is $901,274, which is an increase of $28,448
over the 1998 budget of $872,826. The largest
concentration of this increase is in expert and
professional services, with the use of more consultant
services in 1999. The personnel category increased by
$4,965, which did not include any added staff. Another
significant increase item was in consultant services. This
increased by $34,683, which includes funds for a goals
meeting facilitator, a space consultant, and an increase
in the County assessing contract. The other significant
professional service is the City Attorney. As legal costs
have grown significantly in recent years, I strongly
recommend that the City Council review options for City
Attorney and prosecuting services.
Community Development
This functional area covers all services previously
provided by the Housing & Redevelopment Authority in
addition to expanded areas of economic development
and building inspection services. The specific
departments covered are building inspections,
administration, Community Development Block Grant,
Parkview Villa, Economic Development Authority,
Section 8 Housing, home improvement, rental housing,
HRA, and multi-use redevelopment. This functional area
of the City was created in 1996 with the establishment of
the EDA and the transfer of previous HRA staff to the
EDA as a City department. In recent years this budget
has seen several changes and modifications with the
increases and decreases to the Community
Development Block grant and Home programs, along
with significant changes in the Section 8 Housing
program. For 1999 there are only minimal modifications
in the budget for this department.
Page 1-8
ADMlNISTRA TION
EXPENDITURE SUMMARY
I
I ...., "/._/..'1
~ I I
I I I I
I I -- - I- ---I
I I I 1
I I I 1
I I I 1
I I I I
1
0.9
0.8
0.7
.0.6
III
0
; 0.5
0.4
0.3
0.2
0.1
0
1996 1997
1998
1999
r:tJ Contingendes "Tl'llIlIfen !":.tii Supplies
II! Capital Outlay . Penonal Services
. Other Service Cl1a1'Ies
CO~DEVELOPMENT
EXPENDITURE SUMMARY
3
2.5
2
.
III
o
~ 1.5
1
0.5
o
1996 1997 1998 1999
~ Contingencies" Tranafen flJ Supplies
g Capital Outlay . Penonal Services
. Other Servke Charges
-'-'''~<-_._'-'....-----_..-,., ..... "'~~-' ~~.., ~-.,.".._~,~...--._-
Finance Department
This functional area covers elections, finance, data
processing, and utility billing administration forthe water,
sewer, and refuse departments. The total increase for
1999 is $4,259. Personnel costs actually decreased by
$26,357, due to two significant reasons: First, there was
significant turnover in the department and several
employees are at or near entry level for 1999; secondly,
with the conversion of elections to even years, there is
not an election department personnel budget for 1999.
The lack of an election department budget creates a
significant amount of the total decrease. Originally the
department had proposed including $36,000 in the
election budget for upgrading election equipment under
the Anoka County plan to replace all election counting
equipment in 2000. However, this was reduced to zero
in the final proposal budget and will be looked at again
in 2000.
Fire
This functional area is comprised of the Fire
Department, civil defense, and capital equipment
replacement of these functions. Overall total
expenditures have increased by $21,951. The most
significant increase is in Fire Department capital outlay,
which increased by $21,103, primarily due to a new full-
sized car for the chief. Other significant items are
computer software enhancements. The most significant
reduction in this department is a transfer out for paid
Fire Relief pensions. As there are no longer any active
paid Fire Relief members, the pension cost was reduced
from $45,000 per year to $10,000 per year. In civil
defense the most significant increases were for hepatitis
vaccinations for all reserve officers at an estimated cost
of $3,500, and the annual appreciation dinner for the
reserves at a cost of $3,500. One significant expense
item that will be reviewed in 1999 is the budgeted 60
hours of top police overtime for mandatory training of
police reserve officers. This item should be researched
to have training done at a non-overtime rate, which
would result in a savings of 33%.
..
l!l
i 0.6
FINANCE
EXPENDITURE/EXPENSE SUMMARY
1.2
1
0.8
0.4
0.2
o
19% 1997 1998 1999
~ Contingencies & Tranlfen III SuppUes
III Capital Outlay . Penonal Services
. Other Service Charges
FIRE
EXPENDITURE SUMMARY
1.2
1
0.8
..
III
o
i 0.6
0.4
0.2
o
1996 1997 1998 1999
[;iJ Contlncencles & Tranlfen !';,i SuppUes
IlliiI Capital Outlay . Penonal Services
. Other Service Charges
General Government
This functional area as a grouping was totally new for the 1998 budget. It is a collection of all the
departmental areas that are not specifically assigned to one division head. This functional area
includes the following departments: general government buildings, recognition/special events,
contingencies and transfers, cable television, optical imaging, refuse funds, hazardous waste,
energy management, and police/fire contingencies fund (pension fund). The total budget
increase for 1999 is $216,446, with the primary increase coming under capital improvements-
Page 1-9
general government buildings. This fund increased by
$109,000, with the primary item of increase being GENERAL GOVERNMENT
$120,000 for a new phone system. In general EXPENDITUREIEXPENSESUMMARY
government buildings the most significant change is the
proposal to hire a full-time employee to do janitorial 3.5
services. Currently this service is contracted out. It is
anticipated that hiring a full-time employee will provide
better service and will cost less than contracting for this
2.5
service. Funds are also included for sealcoating the
parking lot in the amount of $4,063. In ; 2
o
recognition/special events the two most significant items ~
are $20,000 for a van and $2,500 for funding towards 1.5
the "zone" program. In contingencies and transfers there
is no significant change in the budgeted transfers;
contingencies were budgeted at $20,000. In the past a
significantly larger amount was budgeted for 0.5
contingencies to cover pay increases and other
unknowns; however, with the severe levy limitations this
was not done in the 1999 budget. Cable television
increased by $15,341 in 1999. There are two primary
reasons for this increase. First, $5,400 is included for an
intern to assist with videotaping of various commission
meetings, and $10,300 is budgeted for a video projector and a replacement of the playback
programmer, and a video camera. The other significant item in cable television is the imaging
department. This department was created to record expenses forthe LaserFiche documentation
system. For 1999, this budget increased by $24,480 and covers primarily equipment, equipment
maintenance, and appropriates $10,000 for outsourcing the scanning of archived documents.
The other departments in this area are the refuse fund, the energy management fund, and the
police/fire contingencies reserve (pension). In these
areas there were no significant changes or highlights
from prior years.
Library
The City's library is located at 820 40th Avenue. The
library's main goal is to provide free access to
informational and recreational materials for the patrons
in a pleasant environment conducive to the acquisition
of knowledge. A variety of library-related programs (e.g.
storytimes, reading clubs, filmtimes, homebound
delivery, etc.) are offered for patrons of all ages from
preschool through senior citizen. As a City-supported
library, Columbia Heights participates in the MELSA
regional system through a contract with the Anoka
County library system, State-wide Borrowers Compact,
and METRONET. This enables Columbia Heights
patrons to gain access to special services and scholarly
materials available to other participating libraries. For
1999, the library budget is up $19,126. The major area
of increase in the budget is personal services, which has
increased $14,115. The primary funding for the library is
Page 1-10
3
1
o
1996
1997
1998
1999
~ Contingencies & Tl'llUfers ~ SuppUes
III Capital Outlay . Personal Services
. Other Service Charges
LffiRARY
EXPENDITURE SUMMARY
0.6
I
I I I I I
I I I I
0.5
0.4
~
~ 0.3
0.2
0.1
o
19% 1997 1998 1999
r2l Contingencies & Transfers ~ SuppUes
I'll Capital Outlay . Personal Services
. Other Service Charges
through property taxes, which are $467,518, or an increase of $24,373 over the 1998 budget.
Other major revenue items in the budget are charges for services, $7,300; fines and forfeits,
$15,000; and interest on investment earnings, $12,000. For 1999 the total proposed revenue
for the library is $502,018, compared to expenditures of $508,255, which is a decrease to the
library fund balance of $6,237.
Liquor
The liquor function is comprised of three liquor stores,
Top Valu I, Top Valu II, and Heights Liquor, along with
a capital equipment replacement fund for each of three
stores. Top Valu I is located at 4340 Central Avenue.
This store opened in November of 1984 and was the
City's first endeavor into a large volume discount liquor
operation. Since its opening it has been very successful.
The City's second endeavor along this line was Top
Valu II at 2241 3rh Avenue. This store follows the same
concept as Top Valu I and opened in April of 1994. As
this store is located in a lower traffic area, its growth has
been slower but very steady. Each year it shows a
progressive increase in sales and profitability. With the
opening of the new Cub store in Apache Plaza, we have
seen a significant increase in business and profitability.
Heights Liquor is the third store and is located at 5225
University Avenue. This store was opened in 1964 and
has remained a small, traditional liquor store. It does not
operate on a high volume discount basis. Markups are
higher at this store, along with profitability which is due
primarily to taking advantage of high volume purchasing
discounts based on the volume purchased at Top Valu and the lower overhead expenses of a
City-owned operation. The net result is that for a small, traditional liquor store, Heights Liquor
is the City's most profitable store. There are no significant operational changes projected for the
liquor operation in 1999.
LIQUOR
EXPENSE SUMMARY
1.5
, _,c .j' .~
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1
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0.5
o
1996
1997
1998
1999
~ Contlngendes & Tl'8DJfen I":.ii Supplles
Ia Capital Outlay . Penonal Services
. Other Service Charges
Police
This functional area is comprised of the Police Department, animal control, DARE, and capital
equipment replacement. For 1999 there are no grant funds included in the budget. The most
significant item in this budget is personnel costs. Over the past four years department staffing
has been increased from 22 sworn officers to 26 through the addition ofthree officers by federal
grants, and one additional officer over and above the grant requirements. For 1999 all grant
funding and the requirement to maintain this staffing level has ended. The City Council needs
to address the increased staffing level in the Police Department. Without the continued grant
revenue, the addition of four sworn officers is a significant increase in the Police Department
budget. For 1999 the total projected personnel costs in the Police Department are slightly down.
This is due to several reasons: first, the anticipated retirement of the Captain and his
replacement with an entry level officer. Also, there is the potential that entry level officer would
be a promoted staff member whose position would then be filled with an entry level officer. It is
proposed to reduce the sworn officer level in the Police Department budget to 25 officers, which
is three over the base of 22 officers prior to the City's involvement in the grant programs. Other
significant items in the proposed 1999 budget are $3,000 for computer equipment. This was a
Page 1-11
change for 1999 as it appears that in prior years the
Police Department was under the misunderstanding that
the MIS department purchased their computer
equipment. Now that this misunderstanding has been
cleared up, it has been appropriately included in the
Police Department budget. $2,000 has been budgeted
for ventilation equipment for the gun range to keep it in
compliance with OSHA standards. An additional $800
has been budgeted under food supplies to cover the
cost of additional picnics and to enhance the community
policing program. Other major changes are that
professional services reflect the cost of a promotional
process for the position of Captain in 1999. As you are
aware, Captain Olson has advised the Chief that he will
be retiring in June of 1999. The process that we used for
our recent promotional process cost $4,000. The Chief
anticipates a cost of $3,000 for the Captain promotional
process, as he does not believe there will be as many
applicants. This line item also reflects an additional
$1,000 for Project Safety Net. Our cost for 1998 went to
$6,000 per year on this program. Maintenance and
repair costs are estimated to increase by $5,000, which
is the department's share ofthe maintenance agreement
on the fingerprinting and photo imaging equipment purchased through a grant in conjunction with
Fridley and Spring Lake Park police departments. In the area of capital outlay, $600 has been
included for a new computer desk for the Chiefs secretary. The capital equipment fund includes
two full-sized vehicles and one slightly down-sized vehicle at a cost of $74,000. Miscellaneous
equipment for these squads is $18,400, a new copier for the Police Department is $10,000, and
a new computer system is $100,000, which brings the total expense in the capital equipment
replacement fund to $202,400.
Public Works
This functional area is comprised of several departments
crossing several funds. One of the significant
advantages to the functional area budget format adopted
in 1998 is that it shows the entire Public Works function
in one area. Areas covered are engineering, streets,
weed control, parks, tree programs, water utility, sewer
utility, central garage, and capital equipment
replacement funds for the Public Works operation. The
total Public Works budget for 1999 is $6,239,855, a
decrease from the $6,439,062 budget for 1998. The
major areas of decrease are in capital improvements for
1999. The state aid construction fund has decreased by
$425,800, the infrastructure fund by $63,000, and the
water construction fund by $125,000. The total of these
decreases is $613,800. Other significant highlights in
Public Works is in the area of personnel. There are no
additional personnel or changes in staffing for 1999. The
Page 1-12
POLICE
EXPENDITURE SUMMARY
3
I
I~X"' ~",
...... ~....,f~
i~'=~uu~
1" I I I I~" '~fl r 'f', 1
II I I I I
I.: I I I I
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2.5
2
.
a
o
~ 1.5
1
0.5
o
1996
1m
1998
1999
~ CODtlngeDdes & 1'raJufen r.ii! SuppUes
III Capital Outlay . Penonal Services
. Other Service Chlll'les
PUBLIC WORKS
EXPENDITUREIEXPENSE SUMMARY
6
5
4
;
o
~3
2
1
o
1996 1m 1998 1999
III CODtlngeDcies & 1'raJufen IlJ Supplies
III Capital Outlay . PenoDal Services
. Other Service Charges
budget for seasonal employees is up by $3,400, which proposes a slight hourly rate increase
to keep the City more competitive and to better reflect what other municipalities are paying. The
engineering department is up 15% over the 1998 budget. Of this, $3,000 is for a cooperative
effort for a Silver Lake water quality study. The streets department budget increased for 1999.
Supply costs in this budget increased by $13,000, indicating a department migration to using
more salt and less sand for snow and ice control, and $6,000 for spinner-type sanders. In
addition, the department requested $40,000 for a salt storage building. I have cut the full amount
from the proposed budget; however, the City Council may wish to consider a lesser structure at
a cost of approximately $15,000. Traffic signs and signals budget is increased by $6,579 for
1999. Capital outlay is $1,700 for new equipment. Supplies have increased for City-wide bike
trail implementation. The overall parks budget is up $9,091 from 1998. Supplies increased
$5,550, primarily due to material needed for improving turf and ballfield conditions. Services
increased due to the cost of sealcoating alleys ($5,000) and parking lots ($22,935) adjacent to
various parks. In the area oftree trimming, sanitation and replacement, the budget has remained
approximately the same as 1998. State aid maintenance funds have increased by $40,651 for
1999. The increase is largely due to the allocation of $45,000 for the cost of the railroad right-of-
way along 39th Avenue on the south side of Huset West Park. The parks capital improvement
budget has increased by $169,000, with major items including wading pool improvements at
Huset Park, replacement of the hockey rink and site grading at Ramsdell Park, completion of the
bike path reconstruction at LaBelle Park, acquisition of a seeder for improved ballfield turf, and
bike path construction consistent with the recommendations of the Design Team. In the area of
capital equipment needs for 1999, the following is a list of some of the items included in the 1999
budget: street sweeper to replace the current Mobil sweeper which was purchased in 1990; a
Heinke reversible plow for Caterpillar loader #7 A; a new water truck to replace the current 1985
model; a Toro Groundsmaster to replace the unit purchased in 1990; a new Toro commercial
mower; and a Ryan turf aerator. In the tree department we are proposing to purchase a new
woodchipper to replace the unit purchased in 1989. In the utility department major equipment
replacement is for a new tractor/backhoe; and in the garage, a new engine analyzer, air
compressor, and pressure washerforthe wash bay. The
final department in Public Works is central garage. This
budget is up approximately 8.7% from 1998. Two major
items are supply increases of $5,780, and central air
duct cleaning of $15,000.
Recreation
Recreation is comprised of several departments
including administration, youth athletics, adult athletics,
traveling athletics, Back to the Parks program, trips and
outings, senior citizens, and Murzyn Hall management.
For 1999 a new department was added, youth
enrichment, with a budget of $22,059. This amount is
primarily offset by a reduction in the youth athletic
budgetof$19,708. The other significant area of increase
is the Murzyn Hall budget, which is up $12,239. The
senior citizens program and trips & outings budgets
continue to expand, serving more and more seniors
each year. The trips & outings budget has an average of
22 one-day trips per year, with between 45 and 92
seniors on each outing. This budget is totally self-
sustaining in that the fees collected cover all of the
Page 1-13
RECREATION
EXPENDITURE SUMMARY
0.7
I
1111119~
f1~1 II
,,,,,1,// hi' // /f" //,1
I I I I I
I I I I I
0.6
0.5
a 0.4
o
~ 0.3
0.1
o
19'6 1997 1998 1999
III Contlngencles & Transfen I':,lI SuppUes
iii Capital Outlay . Penonal Services
. Other Service Charges
costs. In general, all of the Recreation programs are doing very well and expanding. Youth
athletics and adult athletics each serve approximately 1,000 participants each year. The youth
enrichment program, which is closely associated with the CHASE program, reaches
approximately 2,000 residents each year.
Conclusion
The above description should give an overview of the most salient changes and assumptions
included in the budget. As much as feasible this is a hold-the-line budget, to avoid significant
increases in property taxes. However, the budget does give high priority to public safety efforts
forthe continuation of a high staffing level in the Police Department even with the discontinuance
of the federal grants. Included with the budget document are summary schedules for revenues
and expenditures, personnel, and detailed capital budget requests. These are intended to
provide an overview of the total City budget. Each functional section and department within the
budget includes a narrative of the departments' major goals and objectives. Also included are
budget summaries ofthe program totals by division, classification, and fund. It is hopeful thatthis
format by functional area with the summary information, graphics, and narrative, will provide a
more user-friendly document.
The budget process is a major undertaking by City staff and the City Council, which requires a
great deal of work performed by all involved to bring the process to a successful conclusion. I
extend my appreciation in this endeavor to all department directors and their staff, and a special
thanks to Theresa Ruiz and Deb Novak for their time in compiling the budget and their extensive
efforts in ensuring the accuracy of the entire document. This is a very trying and exhausting
endeavor, and their extensive efforts are greatly appreciated.
Page 1-14
CHANGES IN TAX LEVY
1996 -1999
The City's tax levy increased from $2,818,784 in 1996 to $3,238,626 in 1999. The EDA levy was
established in 1996.
3000
2500
2000
rJj
'"d
~
~
~ 1500
o
~
~
1000
500
o GENERAL FUND
. LIBRARY FUND
o
1996
1997
1998
1999
The following is a breakdown of the increases in the tax levy payable in 1999.
General Fund
Library Fund
EDA Fund
Total
Increase
Amount
770
24,373
12,048
37,191
Page 2-1
CITY OF COLUMBIA HEIGHTS
TAX LEVIES PAYABLE 1996-1999
1996 1997 1998 1999 Amount
Actual Actual Adopted Adopted Of Change
General Fund 2,403,020 2,505,454 2,659,289 2,660,059 770
Library Fund 413,768 422,043 443,145 467,518 24,373
EDA Fund 0 97,067 99,000 111,048 12,048
Total Levy 2,816,788 3,024,564 3,201,434 3,238,625 37,191
The exact impact of the payable 1999 tax levy on the average home cannot be determined because the
State has not calculated the homestead credit aid yet and the County has not finalized the tax base
values for 1999. The exact amount of changes in homeowner taxes will be determined by the amount of
homestead credit aid that the City receives, the change in the City's total tax base, and the change in
the County assessor's value of the home.
The following is a projection of the 1999 taxes on an $82,400 home:
MARKET VALUE (PAYABLE 1998) 82,400.00
Tax Capacity Value 1998 886.90
Tax Capacity Value 1999 875.80
County City School Other Total
1998 Taxes 246.96 274.86 550.35 58.89 1,131.06
1999 Proposed Taxes 257.24 279.73 408.58 63.99 1,009.54
Amount of Increase/(Decrease) 10.28 4.87 (141.77) 5.10 (121.52,
Page 2-2
CITY PORTION OF PROPERTY TAXES
1999 BUDGET
MISCELLANEOUS
5.3%
SCHOOL
50.1%
CITY
23.2%
COUNTY
21.4%
Page 2-3
REVENUE ASSUMPTIONS FOR THE 1999 BUDGET
The 1997 state legislature implemented levy limits for property taxes payable in 1998 and 1999. As a result,
levies can only increase in accordance with the implicit price deflator adjustment, which for payable 1999 is
1.018%. Based on the City's levy of $3,201 ,434 for payable 1998 and revenue increases in local
government aid and local performance aid, the City's levy increase for payable 1999 is $37,191, for a base
levy of $3,238,625.
It is projected that there will be no significant changes in the City's homestead and agricultural credit aid
(HACA) for 1999. It is anticipated that local government aid (LGA) will increase by approximately $70,517
from $2,223,693 in 1998 to $2,294,210 in 1999.
The other significant area of state aid is local performance aid (LPA). This was a new aid item in 1997 but
was not new revenue. In 1997 the City received a reduction in HACA which was replaced by LPA. This aid
continued in 1998 and has increased from $21,063 in 1997, to $24,763 in 1998, to $22,643 in 1999. Under
the regulations, the City could receive this aid for 1997 and 1998 by simply indicating that we would be
developing performance standards. For 1999 the City had performance measurement standards in place to
meet state requirements.
Fiscal disparities/area-wide tax: In this area the City of Columbia Heights receives a significant benefit.
Fiscal disparities, more commonly known as area-wide tax, is tax revenue that the City of Columbia Heights
receives from commercial property in other taxing jurisdictions. In 1997 the City received $728,149 in area-
wide tax. For 1998 this was $847,632 and for 1999 it should be $895,085. This revenue is a direct
deduction in the amount local taxpayers pay in property taxes.
The sewer and water fund rates have seen minimal increases in past years. Currently, the water fund
capital expenditure fund was basically exhausted for the 1997 and 1998 construction projects. Water rates
need to be increased to build a water capital improvement fund for future water line replacements. In the
sewer fund, there is still a fairly significant construction account balance. However, sewer rates need a
minimal increase to maintain the operating fund.
Refuse fund revenues have significantly exceeded expenditures for several years, which has resulted in a
significant fund balance. Based on this, refuse rates can potentially receive a slight reduction in 1999.
The City has never maintained a storm sewer fund. Storm sewers have been financed from the sanitary
sewer fund. During 1998 serious consideration was given to establishing a storm sewer fund. This fund
should be established in 1999. In essence, a storm sewer fund would collect revenue from the business
district and non-profit entities. An equal offset could be made in the sanitary sewer fund to residential
customers, with a net result of less expense being picked up by residential customers and more by
business and tax-exempt entities.
Liquor operations net income from operations for 1997 was $311,275, with a slight increase for 1998 to
approximately $350,000, and a continued increase for 1999 to approximately $375,000. At present liquor
profits are used to offset administrative expenses in the General Fund and to fund capital equipment
replacement.
Page 2-4
\fJ 4
~
o
.-
..--.
..--.
~ 3
ALL BUDGETARY FUNDS
Revenues for 1996-1999
7
6
111996
1997
111998
2
5
1
0
II.) - II.) II.) II.) II.) II.)
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Page 2-5
CITY OF COLUMBIA HEIGHTS
REVENUE SUMMARY
1996 1997 1998 1999 Over/Under
Actual Actual Adopted Adopted 1998 Budget
Total Bv Source
Taxes' 2,889,060 3,024,564 3,273,626 3,318,864 45,238
Licenses & Permits 223,758 202,533 189,350 197,100 7.750
Intergovernmental 4,376,204 4,367,374 6,071,351 5,951,076 (120,275)
Charges for Current Services 326,810 363,091 385,425 453,042 67,617
Fines & Forfeits 136,734 138,475 135,000 145,000 10,000
Miscellaneous 1,733,499 1,837,222 1,471,841 1,465,897 (5,944)
Sales & Related Charges 9,567,120 9,826,125 10,058,355 10,264,038 205.683
Allocations 60,146 54,611 58,000 58,000 0
Trans Ins and Non Rev Receipts 2,391,240 2,350,456 1,862,808 1,790,352 (72,456)
TOTAL REVENUE 21,704,571 22,164,451 23,505,756 23,643,369 137,613
Debt Service Budaet
Debt Service Funds 2,485,111 2,961,094 2,156,390 2,274,167 117,777
GRAND TOTAL
INCLUDING DEBT SERVICE 24,189,682 25,125,545 25.662,146 25,917,536 255,390
Page 2-6
CITY OF COLUMBIA HEIGHTS
REVENUE SUMMARY
1996 1997 1998 1999 Over/Under
Actual Actual Adopted Adopted 1998 Budget
Total Bv Fund
General 6,944,597 7,246,796 7,314,876 7,457,983 143,107
Community Develop Admin 127,033 258,126 227,216 248,394 21,178
CDBG/HOME 521,194 36,096 320,036 259,918 (60,118)
Parkview Villa North 294,490 321,238 258,470 318,070 59,600
EDA 2,378 207,266 1,063,155 530,423 (532,732)
Section 8 177,613 252,500 298,040 1,072,354 774,314
State Aid Maintenance 157,672 160.056 160,000 160,000 0
Parkview Villa South 199,777 209,417 195,950 219,364 23,414
Cable Television 142,699 111,735 98,000 106,000 8,000
Rental Property 44,661 36,824 42,060 136,250 94,190
Library 440.278 451,175 475,395 502,018 26,623
DAR.E. 5,873 13,910 6,000 6,500 500
Federal Police Grant 58,580 81,092 84,240 0 (84,240)
Fast Cops 94,647 50,535 20,000 0 (20,000)
Safe Streets 25,770 25,770 0 0 0
Local Law Enforce Grant 0 21,107 0 0
COPS MORE 96 Grant 0 14,413 0 0
Project Pride 0 0 0 0 0
HRA 210,845 0 101,107 110,011 8,904
Cap Equip Replace-General 169,508 397,258 340.000 239,999 (100,001 )
Cap Equip Replace-Sewer 37,167 41 ,297 37,000 38,000 1,000
Cap Equip Replace-Water 24,339 27,123 35,000 35,000 0
Cap Equip Replace-Garage 6,361 6,346 7,000 7,000 0
Cap Equip Replace-Liquor 0 0 0 0 0
Cap Equip Replace-Data Pro 0 0 13,000 11,300 (1,700)
Water 1,283.937 1,273,856 1,337,010 1,243,520 (93,490)
Sewer 1,551,151 1,207,288 1 ,092,380 1,100,380 8,000
Refuse 1,371,700 1,466,137 1,444,072 1,474,000 29,928
Liquor Stores 6,044,805 6,193,785 6,333,793 6,618,258 284,465
Garage 349,851 358,396 341,940 356,940 15,000
Energy Management 297,555 315,934 332,541 356,787 24,246
Data Processing 103,000 128,669 128,775 180,000 51,225
Police/Fire Contingencies 277,784 262,607 203,700 159,200 (44,500)
State Aid Construction 91,555 208,701 813,000 397,200 (415,800)
Cap'llmprove Gen Gov't Buildings 14,630 5,000 2,000 6,000 6,000
Cap'llmprove Parks 174,686 57,217 120,000 57,500 214,000
Infrastructure Fund 209,595 242.876 130,000 130,000 94,500
Water Construction Fund 27,647 269,307 25,000 5,000 100,000
Sewer Construction Fund 221,193 204,598 105,000 100,000 100,000
Total By Fund 21,704,571 22,164,451 23,505,756 23,643,369 735,613
Debt Service Budaet
Debt Service Funds 2,485,111 2,961,094 2,156,390 2,274,167 117,777
GRAND TOTAL
INCLUDING DEBT SERVICE 24,189,682 25,125,545 25,662,146 25,917,536 853,390
Page 2-7
EXPENDITURE ASSUMPTIONS FOR THE 1999 BUDGET
FOR TAX SUPPORTED FUNDS
The most significant single expenditure for the City is personnel costs. There is a significant increase in this
expense over the 1998 budget. It should also be noted that pay increases for 1999 are not included as union
contracts have not been settled. In the tax supported funds (General Fund, Library Fund, and EDA Fund) the
projected personnel costs for 1999 are $5,343,957. A three percent pay increase adds $160,319, and a 4%
pay increase adds $213,758.
Expenditures for materials and supplies will increase by approximately 10.6%, from $466,071 to $515,297.
The Supplies category covers all consumable supplies including office supplies, computer supplies, minor
office equipment, printing, printed forms, chemicals, uniforms, library materials, vehicle parts, including gas, oil
and lubricants, and maintenance and construction materials used for City parks and street maintenance.
The next expenditure classification is Other Services & Charges. This is a very broad classification covering all
items that do not fall under personnel, consumable supplies, or capital expenditures. This classification covers
all other services such as postage, telephone, travel expense, conference expense, advertising, newsletter
publication, legal publication fees, liability insurance, utility services, and other contractual agreements such as
auditing services, legal services, and all other contracted City services. In this area there is a significant
budget decrease for 1999, from $2,525,167 to $2,126,452.
Capital Outlay covers expenditures for capital items such as office furniture, office equipment, and other
equipment and major improvements to City facilities. This is a category that can vary significantly from year to
year simply based on a few major items. For 1999 capital outlay expenditures increased from $118,583 to
$147,023. This amount is detailed in the individual areas of the budget. Some of the major dollar items are:
Fire, $25,000 for a thermal imaging helmet mounted camera; General Government Buildings, $25,500 for a
new roof over the Police Department and indoor air quality improvements; and Recognition and Special
Events, $20,000 for a new vehicle.
The final expenditure classification item is Contingencies and Transfers. Contingencies is a budget item where
money is set aside for unknown items that may come up during the year. Transfers are funds that are
budgeted to be transferred out to other funds or functional areas of the City. All of these items are detailed and
explained in the individual areas of the budget.
Page 2-8
ALL BUDGETARY FUNDS
Expenditures for 1996-1999
7
II1II 1996
6 1997
II1II 1998
5 1999
r:/) 4
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Page 2-9
CITY OF COLUMBIA HEIGHTS
EXPENDITURE SUMMARY
1996 1997 1998 1999 Over/Under
Actual Actual Adopted Adopted 1998 Budget
Total By Functional Area
Administration 749,464 787,848 872,826 901,274 28,448
Community Development 1,561,059 1,041 ,422 2,496,515 2,753,726 257,211
Finance 753,488 823,543 926,137 930,396 4,259
Fire 973,227 779,311 797,644 815,495 17,851
General Government 2,598,202 2,649,807 2,837,241 3,068,662 231,421
Library 425,042 460,072 489,129 508,255 19,126
Municipal Liquor Stores 5,936,934 6,188,764 6,278,655 6,404,526 125,871
Police 2,202,819 2,437,263 2,560,795 2,479,059 (81,736)
Public Works 5,222,511 5,640,442 6,439,062 6,235,305 (203,757)
Recreation 493,979 506,176 587,021 615,404 28,383
Non Appropriated 48,168 0 0 0 0
Debt Service 3,064,803 2,987,151 2,401,910 2,216,034 ( 185,876)
Total 24,029,696 24,301,800 26,686,935 26,928,135 241,200
Total By Tyoe
Personal Services 6,165,961 6,149,589 7,010,400 6,907,355 (103,045)
Supplies 3,205,442 3,466,183 3,494,800 3,665,978 171,178
Other Services & Charges 3,412,763 3,540,262 4,939,441 5,302,585 363,144
Capital Outlay 1,410,039 907,374 2,222,233 2,072,680 (149,553)
Contingencies & Transfers 1,947,612 2,352,232 1,566,573 1,538,585 (27,988)
Debt Service 3,064,803 2,987,151 2,401,910 2,216,034 2,216,034
Non Appropriated 48,168 0 0 0 0
Merchandise for Resale 4,774,908 4,899,008 5,051,578 5,224,918 173,340
Total 24,029,696 24,301,800 26,686,935 26,928,135 241,200
Page 2-10
CITY OF COLUMBIA HEIGHTS
EXPENDITURE SUMMARY
1996 1997 1998 1999 Over/Under
Actual Actual Adopted Adopted 1998 Budget
Total Bv Fund
101 General 6,683,464 7,044,383 7,641 ,430 7,696,776 55,346
201 Community Develop Admin 190,009 200,585 229,266 261,147 31 ,881
202 CDBG\HOME 457,057 29,217 321,231 259,918 (61,313)
203 Parkview Villa North 261,512 243,015 289,327 318,019 28,692
204 EDA 77,120 142,892 1,061,865 532,456 (529,409)
205 Section 8 101,407 152,239 301,434 1,085,944 784,510
212 State Aid Maintenance 139,735 118,909 142,159 182,810 40,651
213 Parkview Villa South 137,734 131,585 158,913 168,887 9,974
225 Cable Television 101,547 173,329 149,252 189,073 39,821
235 Rental Property 56,407 25,947 51,287 36,116 (15,171)
240 library 425,042 460,072 489,129 508,255 19,126
270 DAR.E. 3,611 7,379 8,950 7,950 (1,000)
272 Federal Police Grant 91,213 119,784 84,240 0 (84,240)
273 Fast Cops 32,171 86,803 56,371 65,785 9,414
274 Safe Streets 25,372 5,027 0 0 0
276 Block Grant 0 21,402 0 0 0
277 Cops More '96 Grant 0 1,691 0 0 0
280 Project Pride 1,805 0 0 0 0
299 HRA 279,813 115,942 83,192 91,239 8,047
402 State Aid Construction 87,310 370,607 823,000 397,200 (425,800)
411 Cap Impr -Gen Gov't Buildings 89,677 18,466 0 120,000 120,000
412 Cap lmpr - Parks 330,623 36,697 45,000 214,000 169,000
420 Multi-Use Redevelopment 0 0 0 0 0
430 Infrastructure 3,950 298,559 157,500 94,500 (63,000)
431 Cap Equip Replace-General 538,920 186,674 422,620 379,616 (43,004 )
432 Cap Equip Replace-Sewer 34,096 0 48,500 70,290 21,790
433 Cap Equip Replace-Water 26,797 0 73,500 73,165 (335)
434 Cap Equip Replace-Garage 24,608 0 10,650 35,678 25,028
436 Cap Equip Replace-Liquor 0 0 21 ,235 0 (21,235)
437 Cap Equip Replace-Data Pro 0 0 13,000 11 ,300 (1,700)
601 Water 1,255,744 1,516,116 1,384,455 1,434,399 49,944
602 Sewer 1,301 ,073 1,338,788 1,204,914 1,277,096 72,182
603 Refuse 1,302,707 1,359,643 1,435,539 1,563,013 127,474
609 Liquor Stores 5,936,934 6,188.764 6,257,420 6,404,526 147,106
651 Water Construction Fund 7,486 23,016 225,000 100,000 (125,000)
652 Sewer Construction Fund 75,359 62,915 109,000 137,000 28,000
701 Garage 319,990 332,720 374,892 418,194 43,302
710 Energy Management 329,013 317,900 332,541 316,818 (15,723)
720 Data Processing 94,553 128,633 153,213 175,931 22,718
888 Police/Fire Contingencies 92,866 54,949 125,000 85,000 (40,000)
Non Appropriated 48,168 0 0 0 0
T ota\ Operating Budget 20,964,893 21,314,648 24,285,025 24,712,101 427,076
Page 2-11
CITY OF COLUMBIA HEIGHTS
Cash and Fund Balances for Specific Funds 12/31/97
Prepared 18-Feb-99
Fund
Balance
12/31197
Note
1 nera un
~ 201 Community Deve'oplIlI:Int .-, :-;.... >:e;o13
1 204 Economic Development Auth '23,467 31,627
f'f 225 Cable Television ~!r- .".. .~,076 '_.051
1 235 Rental Housing '26,702 (872 '--0
1 240 Ubrary ..~,262 '251,890 ;,tI"":D
1 299 Housing & Redevelopment Auth 0 30,109 ' 0
~...:1 401 Capltall~ }~.531 .es.664 ~~;.!O
1 410 Sheffield Development . 34,476 (735,171 0
. (1 609 Liquor .;,-iI!21.191 U54.707 _,lX!C)
;;2 270 DARE Project 9,860 9,860 0
,2 .we Medlronic~ M' ,JJ.~ 112,061 ;"'a
.. 2 407 TI District #2 -., 0 (2,243'- 0
t12 <411 Capitallmp-Gen"QM~ '~;819 ~,330 1r~'W
2 412 Capital Imp . Parks 139,126 134,603 0
2 <430 InfrastnJcture Fund>',"'-':'''' {1S2O,610 -trZT.697 -...BL'lP
2 431 Cap Equip Replacement-General 3,282,455 3.314,088 0
'2 434 Cap Equip Replacement-Galage :-<<1,000 31~355 .4.. 1>
2 701 Central Garage 195,118 341,082 0
2 710 Energy Management 712 t95,191 '0
2 720 Data Processing 86,862 101,776 0
tel 2 881 Contributed Projects-Rec $. "",610 >44,601 '0
2 883 Contributed Projects-General 13,789' 13,789 0
:2 884 Insurance Fund c-998,104 1054055 .Y;f"'jO
. 2 887 Flex BenefitTrust . - 20,350 . 17~491' 6
P2 888 PoIic:elF"ll8 Contingency 659,187 ~.091 . P
3 203 Parkview Villa North 264,033 197,772 0
.:.3 212 State Aid Maintenance ..;;;:':7.055 . '23,060 .()
3 213 Parkview Villa South 505,670 472,806 0
J;~ 265 Confiscated Property +:20325:"2.325 '0
3 290 Parking Ramp Assessments 234,333 644,718 408,027
"3 376 Tax lnaement Bonds 1,513.809922,994 0
3 382 Tax Increment Bonds, 1990 .. 0 0 0
3 383 Tax Increment Bonds, 1991-''''0 -':"'1) 0
3 384 Taxable Refunding Bonds, 1993A 0 0 0
~'.3 385 Mul~se Redevelopment pjan 9.1525 (100,254 '''0
3 390 Brooklyn Center Bonds 23,912 470,504 446,352
.-3 402 Stale Aid Construction '0 (18V25'~
3 403 Surface Water Management 18,788 18,788 0
~ .ws Downtown Maintenance -< "\C3138 J42,499 '_~~
3 408 Capital Imp-State Streets 19:875' 19,875 0
'1' 415 PIR projects:; ~1.844 ~;542 '::i7:iP.
3 432 Cap Equip Replace-Sewer 275,302 277,841 0
,., 3 433 Cap Equip Replace-Water - '1:201,-489 203 $78 ';-"-;10
3 601 Water Utility 408,508 1.475:958 '.~ b
:"1 602 Sewer UtIlity " ~.81e 2,083,815 ;'i)
3 603 Refuse Fund 917,088 1,239,331 660,000
t:'3 651 Water Construction Fund ,. _ .. 82.083 -617.368 Q
3 652 Sewer Construction Fund 1,177,718 2.026,571 728.916
.., .1890 Compensated Absences ~ .31() iR87.9',...::;..;:.:J)
4 202 Anoka County CDBG 71,441 88,472 0
.s 20S Section 8.~ ~rr-:":; d'f""nQIM :at...1403
4 250 CHASE 0 1,756
IIfI 272 Fedenil'PDlk:e""Gririf~!. :.aIt4~,~
4 273 FAST COPS Grant _~.>t 77,879 95,563
J.l ~4 COPS~'-~~ ~ ';,__~
4 276 Local Law Enforce. Block Grant 1,958 2.076
.. .m cops MORE Grant~i!i"':;.~ -.:~ ~ '
4 278 Juvenile Justice Grant 3,039 0
Available
(Deficit)
(Payables) Fund Balance
;:f.'E.i:\O _t..;,,:1I29 "'':'2."050
o 12,950 0
'?~"'"':O ~ 144' >':'~,324
-.-. 6 0" 9,227
:~.108 ;~7.;828 . '15,479
o 21,113 (17.915
:i!if[~..;. ',.0 ,. ~
0119,600 0
l1I)O.DOO ..:::~~'_,~;O '1)
o 0 'i,950
:.;;-i'i::.i;-..Q .~~""Y''9L'' . ..0
o 0 . 0
;:;.l'.oo~<.:... _ ":'Z';.3:;":8 ~'i~~.107
o 0 (54,000
~~;S."!l . ."-z.,,,~ '!!1'71.500
o . . 6 153,272
150,o6~~' ;"V":~ .~:~
o .0 0
000
00 0
000
:t>l;:' .' 0 . 1~.055 .0
o 0 0
, . '1"'0 0 :3.'(78,700
o 197,771 30,857
. ~ . :,..0 H. .0 n .0
o . 96 439,673
....-:;1) -''{'Ot)' 0
000
.0 1) 1,17.0,584
o 0 0
00.0
000
.0 .0 (2,.070
o 24,152 0
'.0 <.0'1.485
600
.: Af':.~.P :n . ~ ~:l;..;.o
ob 0
".0 4) . .0
o b 1,500
., eO _ '''0 , t1:VJCO.501
180,000 566 d. 47,445
/"'289,000 79112.534
, 110,000 00
;;l,\...() .96,719 ,.'.200,000
o 56,865 11.800
.~~:JJl" ~:"Q . :~~~C~ 0
o 88,472 2,050
.'~ ':"'~ ""~;;~
000
., ~,~~ .~-Jf"}t,T;~
o 0 36.371
~,f~
., -- b
~~:~
-.- ~ ~
.,.
3,134
18,677
279,583
(10,099)
8,475
26,911
65.664
(854.771
685,707
". 6,910
· .(42,061
(2,243
{'80,223
188,603
800 197
-3,160:816
27,705
158,130
(95,191
101,776
44,601
13,789
o
17.491
742,791
(30,856
'23,060
33,037
2,325
236,691
(247,590
o
o
o
(98,184
o
(193.210
18,788
''''2,499
19,875
(587,542
266,341
162.877
1,247,947
1.782,202
469,331~
(79,351
1.228,990
34,979
, . (2.050
~~.394
1,756
:~JI2,283
59,192
,:~~~ 0
2.076
"~<<t2.722
'.- . 0
:1;'".'
01018: Some available fund balances may have limitations on them by the nature of the fund. For example, Street State Aid Funds can only be used
on approved state aid streets. Other similar restrictions apply to some of the other funds.
1 These funds are at the discretion of the Council with no restrictions.
2 These funds have some restrictions but most of these are controlled by the Council.
3 These funds have some outside restrictions and the Council's use of these funds is limited.
4 These funds have rigid restrictions by outside sources limiting their use to specific purposes.
- fbal.123
Page 2-12
Available
(Deficit)
:::ash Balance
;:S:;'1,b7tl
(2,194
10,517
255,608
17,4751
10,847
(3,198
69,531
(85,124
121,191
6,910
o
o
78,512
193,126
793,110
3,129,183
36,350
12,166
712
86,862
44,610
13,789
(55,951
20,350
737,887 .
35,405
7,055
65,901
2,325
234,333
343.225
o
o
o
11,695
(240
(11,<485
18,788
43,138
19,875
141,844
263,802
160,988
180,497
(94,797
807,088
(634,636
1,109,053
501,310
(19,081
156,007
o
53,494
41,508
o
1,958
12,722
3,039
CITY OF COLUMBIA HEIGHTS
SUMMARY OF PERSONNEL BY DEPARTMENT
BUDGETED FULL-TIME PERMANENT EMPLOYEES
Actual Adopted Adopted
Department 1997 1998 1999
Administration 6 6 6
Community Development 6 7 7
Finance 9 9 9
Fire 9 9 9
General Govt Building 0 0 1
Library 5 5 5
Liquor 7 8 8
Police 35 33 34
Public Works 30 31 31
Recreation 6 6 6
Total 113 114 116
Page 2-13
CITY OF COLUMBIA HEIGHTS
SUMMARY OF PERSONNEL BY DEPARTMENT
BUDGETED FULL-TIME PERMANENT EMPLOYEES
40
30
II Actual 1997
D Adopted 1998
II Ado ted 1999
20
10
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Page 2-14
RESOLUTION 98.109
RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA
ADOPTING A BUDGET FOR THE YEAR 1999, AND SETTING THE TOTAL CITY LEVY
COLLECTABLE FOR THE YEAR 1999 AND APPROVE THE HRA LEVY OF $80,239.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: that the fol/owing is hereby adopted by the City of Columbia Heights.
Section A. The proposed budget for the City of Columbia Heights for the year 1999 is hereby approved and
adopted with appropriations for each of the funds as listed below.
General Fund
Community Development Admin
CDBG/HOME
Paf'1(view Villa North
Paf'1(view Villa South
EDA
Section 8 Housing
Temp HousingNacant Land
HRA
State Aid
Cable Television Fund
Library
DARE Project
Police Grant
Fast Cops
Capitallmprovemenl Fund
MultiUse Redevelopment
Infrastructure
Capital Equipment Replacement Funds
Central Garage Fund
Liquor
Water Utility Fund
Sewer Utility Fund
Refuse Fund
Water & Sewer Construction
Energy Management
Data Processing
PolicelFire Contingencies Reserve
Debt Service Fund
Total Expense Including Interfund Transfers
Expense
7,696,776
261,147
259.918
318,019
168,887
532,456
1,085,944
36,116
91,239
182,810
189,073
508,255
7,950
o
65,785
397,200
o
o
574,599
418,194
6,404.526
1,434,399
1 ,277 ,096
1,563,013
237,000
316.818
175.931
85.000
2.193.534
26,<&81,685
Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for al/ funds, including
general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 1999:
General Fund
Community Development Admin
CDBG/HOME
Paf'1(view Villa North
Paf'1(view Villa South
EDA
Section 8 Housing
Temp HousingNacant Land
HRA
Page 2-15
Revenue
7,696.776
261,147
259,918
318.019
168.887
532.456
1.085.944
36,116
91,239
..
State Aid
Cable Television Fund
Library
DARE project
Police Grant
Fast Cops
Capital Improvement Fund
MultiUse Redevelopment
Infrastructure
Capital EQuipment Replacement Funds
Central Garage Fund
Liquor
Water Utility Fund
Sewer Utility Fund
Refuse Fund
Water & Sewer Construction
Energy Management
Data Processing
PolicefFire Contingencies Reserve
Debt Service Fund
Total Revenue Ineludlng Interfund Transfers
182.810
189.073
508.255
7.950
o
65.185
397.200
o
o
514.599
418.194
6.404,526
1.434.399
1.217.096
1.563.013
237,000
316.818
115.931
85.000
2.193.534
26,481,615
Section C. The following sums of money are levied for the current year. collectable in 1999. upon the taxable
property in said City of Columbia Heights. for the following purposes:
129.149
Estimated Area.Wide
1.930.910
Estimated General Fund Levy
467.518
Estimated Library Fund Levy
Estimated EDA Fund Levy
1 1 1.048
3.238.625
Seclion D. The CIty Council of the City of Columbia Heights hereby approves the Housing and Redevelopment
Authority Tax Levy for fiscal year 1999 in the amount of $80,239.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA:
That the budget hearing was held on December 7th at 7:00 P.M. in the City Council Chambers.
The CIty CIeri< Is hereby InStructed to lransmil a certified copy of this resolutiOn to the County Auditor of Anoka
County. Minnesota.
Total proposed Levy
Approved this 14th day of December 1998
Offered By:
Seconded By:
Roll Call:
~Aa~jQ~
Gary L. Peterson, Council President
Page 2-16
1999 ALL BUDGETARY FUNDS
EXPENDITURES BY FUNCTIONAL AREA
Debt Service
10.2%
Recreation
2.8%
Administration
4.2%
Community Development
12.7%
Finance
4.3%
Fire
3.8%
Public Works
28.7%
General Government
14.1%
Library
2.3%
Liquor
5.4%
1999 REVENUES BY SOURCE
Net Profit-Liquor
8.0%
Miscellaneous
8.6%
Fines & Forfeits
0.9%
Charges for Services
2.7%
Intergovernmental
35.0%
Allocations
0.3%
Transfers In & Non-Rev Receipts
10.5%
Debt Service Funds
13.4%
Taxes
19.5%
Licenses & Permits
1.2%
Page 3-1
ADMINISTRA TION
City of Columbia Heights
Citizens
City
Council
Charter Commission
Economic Development Authority
Human Services Commission
Insurance Commission
Library Board
Merit Commission
Park & Recreation Commission
Planning & Zoning Commission
Police & Fire Civil Servo Comm.
Science, Techn. & Energy Comm.
Telecommunications Comm.
Traffic Commission
............................................................
City
Manager
Assistant to the
City Manager
~';,'Ci~Thi<"
ttf:l'''. .--.'
Wi _,":,~.
~;.
...............................................................................................................................................
Police
Admin.
Clerk
Typist
Special
Projects
Coordinator
Assessing
Accounting
Clerk II
Library
I Recreation I
Page 3-2
Finance
Community
Development
Fire
Public
Works
ADMINISTRA TION
EXPENDITURE SUMMARY
1
0.9
0.8
0.7
0.6
rJ'J
~
0
....... 0.5
.........
.........
.......
::E
0.4
0.3
0.2
0.1
0
1996 1997 1998 1999
D Contingencies & Transfers
II Capital Outlay
II1II Other Services and
Charges
II1II Supplies
1m Personal Services
Page 3-3
SUMMARY BY CLASS 1999 ADMINISTRATION BUDGET
Adopted City Manager City Council
ADMINISTRATION Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
Taxes 236,941 256,484 272,022 290,280 290,280
Licenses And Permits 0 0 0 0 0
Intergovernmental Revenue 303,019 323,219 328,069 357,516 357,516
Charges For Current Services 1,270 2,010 12,000 1,700 1,700
Fines And Forfeits 125,543 124,879 120,000 120,000 120,000
Miscellaneous 0 28 0 0 0
Sales And Related Charges 0 0 0 0 0
Allocations 0 0 0 0 0
Trans Ins and Non Rev Receipts 108,929 101,949 107,331 106,232 106,232
TOTAL REVENUE 775,702 808,569 839,422 875,728 875,728
EXPENDITURES
Personal Services 375.467 413,643 430,368 435,333 435,333
Supplies 1,948 3,754 6.440 9,040 9,040
Other Services and Charges 352,333 363,513 416,018 450,701 450,701
Capital Outlay 1,067 0 0 5,200 5,200
Contingencies & Transfers 18,649 6,938 20,000 1,000 1,000
TOTAL EXPENDITURES 749,464 787,848 872,826 901,274 901.274
Page 3-4
SUMMARY BY FUND 1999 ADMINISTRATION BUDGET
Adopted City Manager City Council
ADMINISTRATION Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
101 General Fund 775,702 808,569 839,422 875,728 875,728
TOTAL REVENUE 775,702 808,569 839,422 875,728 875,728
EXPENDITURES
101 General Fund 749,464 787,848 872,826 901,274 901,274
TOTAL EXPENDITURES 749,464 787,848 872,826 901,274 901,274
Page 3-5
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: GENERAL
ACTIVITY DESCRIPTION
The City Council is the legislative branch of City government. The Council is responsible for the establishment
of policies and the adoption of local ordinances and resolutions. They appoint the City Manager and members
of various advisory boards and commissions. The Council consists of a Mayor who is elected for a two-year
term, and four Council Members, who are elected at large for staggered four-year terms.
DEPT: MAYOR-COUNCIL
101-41110 I
OBJECTIVES FOR 1999
1. Complete recodification of the City code.
2. Improve overall communication and teamwork among the Council Members and staff.
3. Promote the City in a positive way.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adopted Adopted of Chanae
Personal Services 101,649 87,933 92,764 93,072 308
Supplies 614 914 1,550 1,650 100
Other Services & Charges 60,277 59,560 80,007 104,925 24,918
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 18,649 6,938 20,000 1,000 (19,000)
TOTAL 181,189 155,345 194,321 200,647 6,326
BUDGET COMMENTS
The proposed 1999 Mayor-Council budget increased by $6,326 over 1998. Personal Services increased by
$308, primarily due to an increase in employer contributions to PERA. Supplies increased by $100. Other
Services and Charges increased by $24,918, due to monies ($20,000) being budgeted for consultant
services for a space needs (facilities) study, monies ($2,000) being budgeted for a facilitator for a goal setting
retreat, increase in postage ($1,410), a $250 increase in local travel expense, a $763 increase to insurance
and bonds, a $300 increase to miscellaneous expenses, and other minor increases and decreases based on
past expenditures. Contingencies & Transfers decreased by $19,000 due to $20,000 taken out for expenses
not otherwise budgeted and $1,000 being budgeted for the Sunshine Fund.
Page 3-6
.
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: GENERAL
ACTIVITY DESCRIPTION
OEPT: CITY MANAGER
101-41320 I
This department is responsible for the administration of all activities, functions, and programs of the City in
accordance with the policies and guidelines adopted by the City Council. Duties of the department include
planning, organizing, directing, and coordinating the operations of all departments, with the exception of the
Police Department. This department is responsible for personnel, labor relations, and employee relations
functions of the City.
OBJECTIVES FOR 1999
1. Research, examine, and evaluate various software programs for use in the human resources function,
2. Improve two-way communication with the public.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanae
Personal Services 233,500 284,426 294,707 299,037 4,330
Supplies 867 2,212 2,850 5,350 2,500
Other Services & Charges 23,027 31,192 46,971 49,238 2,267
Capital Outlay 1,067 0 0 5,200 5,200
Contingencies & Transfers 0 0 0 0 0
TOTAL 258,461 317,830 344,528 358,825 14,297
BUDGET COMMENTS
The 1999 City Manager's budget increased by $14,297 over 1998. Personal Services increased by $4,330,
primarily due to an increase in the employer contribution to PERA, and the wage classification change for the
Administrative Secretary which occurred in 1998. Supplies increased by $2,500, primarily due to a $1,600
increase in computer equipment for a color ink jet printer, computer monitor, and laserjet printer. Additionally,
computer supplies increased by $400, and printing and printed forms increased by $200. based on past
expenditures. Training and instructional supplies increased by $300. Other Services & Charges increased by
$2,267. Expert and professional services increased by $400, due to a $400 increase in Employee Assistance
Program Services. Advertising employment increased by $5,000, based on past expenditures, and employee
recognition increased by $1,000 based on projected expenses. Such increases were offset by a decrease of
$4,095 to subscription and memberships, and a minor decrease to other line items based on past
expenditures, resulting in a net increase to Other Services & Charges of $2,267. Capital Outlay increased by
$5,200 due to $3,000 budgeted for human resources software, and $2,200 budgeted for permanent walls in
the administration area.
Page 3-7
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
j FUND: GENERAL
ACTIVITY DESCRIPTION
DEPT: ASSESSING
101-41550 I
The Assessing Department provides tax and homestead information, and processes homestead applications.
Department staff administers special assessment policies including notification to property owners of
assessments, and collection of payments or certification of unpaid amounts to property taxes. Staff also lends
assistance and provides information to other departments within the City.
OBJECTIVES FOR 1999
1. Conversion of files within the Banyon program to a Windows-based program,
2. Preparation of assessing property record files for optical scanning.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chance
Personal Services 40,318 41,284 42,897 43,224 327
Supplies 467 628 2,040 2,040 0
Other Services & Charges 75,184 76,666 84,895 91,356 6,461
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 115,969 118,578 129,832 136,620 6,788
BUDGET COMMENTS
The Assessing budget increased by $6,788 from 1998 to 1999. Personal Services increased by $327,
primarily due to an increase in employer contributions to PERA. No increase is projected for Supplies. Other
Services and Charges increased by $6,461, primarily due to the projected cost of the property assessment
contract with Anoka County.
Page 3-8
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
) FUND: GENERAL
DEPT: LEGAL SERVICES
101-41610 I
ACTIVITY DESCRIPTION
The legal services department handles all civil lawsuits and prosecutions for the City. These services are
currently contracted under retainer with the law firm of Barna, Guzy and Steffen, Ltd.
OBJECTIVES FOR 1999
Examine options for provision of legal services:
1. Hiring in-house legal staff.
2. Contracting separately for civil process and for prosecution.
3. Soliciting requests for proposals for provision of legal services.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanqe
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 193,845 196,095 204,145 205,182 1,037
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 193,845 196,095 204,145 205,182 1,037
BUDGET COMMENTS
The proposed 1999 legal budget increased by $1,037 over the 1998 adopted budget. Based on past
expenditures and projected expenses not covered by the monthly retainer, $1,000 for paralegal-civil process
was added. Insurance and bonds increased by $37 over 1998. Attorney fees-civil process decreased by
$10,000 based on anticipated reduction in expenses, and $10,000 was added to attorney fees-other for
outside labor attorney services.
Page 3-9
COMMUNITY DEVELOPMENT
DEPARTMENT
City of Columbia Heights
Community
Development
Director
Secretary
Building
Official
Planner
Permit!
License
Clerk
Housing
Coordinator
Occupancy
Specialist
Family Self-
Sufficiency
Coordinator
Page 3-10
COMMUNITY DEVELOPMENT
EXPENDITURE SUMMARY
2.5
2
rJ)
~
0
. .-l 1.5
....-4
....-4
. .-l
~
1
0.5
3
o
1996
1998
1999
1997
II1II Supplies
1m Personal Services
D Contingencies & Transfers
~ Capital Outlay
II Other Services and
Charges
Page 3-11
SUMMARY BY CLASS 1999 COMMUNITY DEVELOPMENT BUDGET
Adopted City Manager City Council
COMMUNITY DEVELOPMENT Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
Taxes 72,272 97,067 171,192 191,287 191,287
Licenses And Permits 0 0 0 0 0
Intergovernmental Revenue 585,765 340,840 1,534,941 1,728,173 1,728,173
Charges For Current Services 10,263 13,364 48,550 87,564 87,564
Fines And Forfeits 0 0 0 0 0
Miscellaneous 554,512 533,124 486,385 501,871 501,871
Sales And Related Charges 0 0 0 0 0
Allocations 0 0 0 0 0
Trans Ins and Non Rev Receipts 355,179 337,072 264,966 385,889 385,889
TOTAL REVENUE 1,577,991 1,321,467 2,506,034 2,894,784 2,894,784
EXPENDITURES
Personal Services 202,844 229,841 331,669 334,038 334,038
Supplies 23,587 27,119 42,970 58,702 58,702
Other Services and Charges 725,308 636,035 1,852,704 2,082,985 2,082,985
Capital Outlay 262,105 4,028 130,203 122,755 122,755
Contingencies & Transfers 347,215 144,399 138,969 155,246 155,246
TOTAL EXPENDrrURES 1,561,059 1,041,422 2,496,515 2,753,726 2,753,726
Page 3-12
SUMMARY BY FUND 1999 COMMUNITY DEVELOPMENT BUDGET
Adopted City Manager City Council
COMMUNITY DEVELOPMENT Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
201 Community Development 127,033 258,126 227,216 248,394 248,394
202 Anoka County CDBG 521,194 36,096 320,036 259,918 259,918
203 Parkview Villa North 294,490 321,238 258,470 318,070 318.070
204 Economic Development Authority 2,378 207,266 1,063,155 530,423 530,423
205 Section 8 Housing 177,613 252,500 298,040 1,072,354 1,072,354
213 Parkview Villa South 199,777 209,417 195,950 219,364 219,364
235 Rental Housing 44,661 36,824 42,060 136,250 136,250
299 Housing & Redevelopment Authority 210,845 0 101,107 110,011 110,011
TOTAL REVENUE 1,577.991 1,321,467 2,506,034 2,894,784 2.894,784
EXPENDITURES
201 Community Development 190,009 200,585 229.266 261,147 261,147
202 Anoka County CDBG 457.057 29,217 321,231 259,918 259,918
203 Parkview Villa North 261,512 243,015 289,327 318,019 318,019
204 Economic Development Authority 77,120 142,892 1,061,865 532,456 532,456
205 Section 8 Housing 101,407 152,239 301,434 1,085,944 1,085,944
213 Parkview Villa South 137,734 131,585 158,913 168,887 168,887
235 Rental Housing 56,407 25,947 51,287 36,116 36,116
299 Housing & Redevelopment Authority 279,813 115,942 83,192 91,239 91,239
TOTAL EXPENDITURES 1,561,059 1,041,422 2,496,515 2,753,726 2,753,726
Page 3-13
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: COMMUNITY DEVELOPMENT
DEPT: PROTECTIVE INSPECTION
201-42400 I
ACTIVITY DESCRIPTION
Information not provided in time to be included in the budget.
OBJECTIVES FOR 1999
Information not provided in time to be included in the budget.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chance
Personal Services 76,335 84,574 129,134 130,751 1,617
Supplies 971 1,764 1,990 4,996 3,006
Other Services & Charges 43,112 45,102 31,653 38,926 7,273
Capital Outlay 0 0 1,833 1,550 (283)
Contingencies & Transfers 1,800 0 3,590 3,828 238
TOTAL 122,218 131,440 168,200 180,051 11,851
BUDGET COMMENTS
Information not provided in time to be included in the budget.
Page 3-14
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: COMMUNITY DEVELOPMENT
DEPT: ADMINISTRATION
201-46310 I
ACTIVITY DESCRIPTION
Information not provided in time to be included in the budget.
OBJECTIVES FOR 1999
Information not provided in time to be included in the budget.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual AdoDted AdoDted of Chanae
Personal Services 49,659 56,295 40,974 39,744 (1,230)
Supplies 1,238 344 1,375 3,691 2,316
Other Services & Charges 8,801 4,278 13,293 15,038 1,745
Capital Outlay 0 0 1,834 1,550 (284)
Contingencies & Transfers 8,093 8,228 3,590 21,073 17,483
TOTAL 67,791 69,145 61,066 81,096 20,030
BUDGET COMMENTS
Information not provided in time to be included in the budget.
Page 3-15
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
DEPT: COSG
202-46350 I
j FUND: ANOKA COUNTY CDSG
ACTIVITY DESCRIPTION
Information not provided in time to be included in the budget.
OBJECTIVES FOR 1999
Information not provided in time to be included in the budget.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
~ Actual Adooted Adooted of Chanae
Personal Services 0 4,154 14,092 18,189 4,097
Supplies 79 4 70 270 200
Other Services & Charges 114,741 22,786 107,993 130,584 22,591
Capital Outlay 230,840 0 107,816 107,047 (769 )
Contingencies & Transfers 111,397 0 3,590 3,828 238
TOTAL 457,057 26,944 233,561 259,918 26,357
BUDGET COMMENTS
Information not provided in time to be included in the budget.
Page 3-16
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
J FUND: ANOKA COUNTY COBG
DEPT: HOME PROGRAM
202-46355 I
ACTIVITY DESCRIPTION
Information not provided in time to be included in the budget.
OBJECTIVES FOR 1999
Information not provided in time to be included in the budget.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanae
Personal Services 0 546 5,456 0 (5,456)
Supplies 0 0 70 0 (70)
Other Services & Charges 0 1,727 81 ,234 0 (81,234)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 910 0 (910)
TOTAL 0 2,273 87,670 0 (87,670)
BUDGET COMMENTS
Information not provided in time to be included in the budget.
Page 3-17
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: PARKVIEW VILLA NORTH
DEPT: PARKVIEW VILLA NORTH
203-46330 I
ACTIVITY DESCRIPTION
This fund is for the operation and maintenance of the 1 01-unit public housing project called Parkview Villa
North, located at 965 40th Avenue N.E. This project houses low income seniors, handicapped and disabled
persons, and couples. The facility was constructed in 1975 with federal monies administered by the U.S.
Department of Housing and Urban Development. The facility is managed under a two-year contract with
Crest View Corporation.
OBJECTIVES FOR 1999
1. Implement the replacement reserve program for scheduled facility upgrades.
2. Apply for Comprehensive Improvement Assistance Program (ClAP) grant from HUD.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chance
Personal Services 12,037 2,317 6,770 6,622 ( 148 )
Supplies 12,865 14,128 18,579 25,577 6,998
Other Services & Charges 221,566 220.103 251,628 273,181 21,553
Capital Outlay 13,037 1,867 5,220 4,983 (237)
Contingencies & Transfers 2,007 4,000 7,130 7,656 526
TOTAL 261,512 243,015 289,327 318,019 28,692
BUDGET COMMENTS
The total budget is being increased from $289,327 in 1998 to $318,019 in 1999. Anticipated revenues will
total $318,070. Therefore, the expenditures have increased $28,692. The projected fund balance will be
increased by $51. The amount of operating subsidy is estimated to be $65,000. In 1998, the operating
subsidy received was approximately $64,000. Capital Outlay includes funds for a broom attachment for the
tractor ($2,533), photocopier ($4,750), and a computer for the secretary in the front office ($700). The costs
for Parkview Villa North are split on a pro rata basis with Parkview Villa South on a 70% and 30% share,
respectively.
The Parkview Villa North building was built in 1975. Because of both the aging of the building and the
progressive aging in place of the residents, the financial needs of Parkview Villa North have increased over
the last several years. This is evident in the 1999 budget, which factors in a turnover of thirteen units as well
as increased costs in the areas of plumbing, kitchen and bathroom fixtures, and the painting of occupied units.
An increase in tumover affects budget items such as painting, locksmith charges. and floor coverings. Moves
also affect common areas with the increase in foot traffic and possible damage to wall/ceiling areas. The work
in 1997/1998 on the fire alarm system and the anticipated elevator upgrades also affect the condition of the
common areas.
Page 3-18
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
J FUND: ECONOMIC OEV. AUTHORITY
DEPT:EOA
204-46314 ,
ACTIVITY DESCRIPTION
Information not provided in time to be included in the budget.
OBJECTIVES FOR 1999
Information not provided in time to be included in the budget.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
~ Actual Adooted Adooted of Chance
Personal Services 0 36,554 56,315 56,523 208
Supplies 451 1,443 1,960 4,611 2,651
Other Services & Charges 31,344 28,690 32,215 30,902 (1,313)
Capital Outlay 10 0 1,833 1,550 (283)
Contingencies & Transfers 0 14,229 21,398 5,740 (15,658)
TOTAL 31,805 80,916 113,721 99,326 (14,395)
BUDGET COMMENTS
Information not provided in time to be included in the budget.
Page 3-19
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
J FUND: ECONOMIC DEV. AUTHORITY
DEPT: METRO SECTION 8 HOUSING
204-463151
ACTIVITY DESCRIPTION
Information not provided in time to be included in the budget.
OBJECTIVES FOR 1999
Information not provided in time to be included in the budget.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual ~ Adooted Adooted of Chanoe
Personal Services 40,643 20,784 46,869 0 (46,869)
Supplies 459 985 550 0 (550)
Other Services & Charges 890 6,538 628,655 0 (628,655)
Capital Outlay 0 0 1,500 0 (1,500)
Contingencies & Transfers 0 0 6,019 0 (6,019)
TOTAL 41,992 28,307 683,593 0 (683,593)
BUDGET COMMENTS
Information not provided in time to be included in the budget.
Page 3-20
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: ECONOMIC DEV. AUTHORITY
DEPT: HOME IMPROVEMENTS
204-46324 I
ACTIVITY DESCRIPTION
This fund includes the EDA expenditures associated with administering the Minnesota Housing Finance
Agency (MHFA) home improvement programs. These programs include the Great Minnesota Fix Up Fund,
the Home Energy Loan, Accessibility Loans, and the Minnesota Cities Participation Program for First Time
Homebuyers.
OBJECTIVES FOR 1999
1. Prepare marketing materials for these loan programs.
2. Develop underwriting guidelines.
3. Complete a minimum of ten Fix Up Fund Loans.
4. Complete a minimum of five Home Energy Loans.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
~ ~ Adooted Adooted of Chance
Personal Services 0 4,596 4,054 14,695 10,641
Supplies 23 114 955 350 (605)
Other Services & Charges 1,008 28,959 259,542 418,085 158,543
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 2,292 0 0 0 0
TOTAL 3,323 33,669 264,551 433,130 168,579
BUDGET COMMENTS
The EDA will be more aggressive in marketing the MHFA Home Improvement Loan programs. The EDA
receives an administrative fee of $350 for each Minnesota Fix Up Fund loan and $175 for each Home Energy
loan purchased by MHFA. The EDA would make a minimum of $3,500 for Fix Up Funds and $875 for Home
Energy Loans. The EDA anticipates a minimum of 10 Fix Up Fund and 5 Home Energy Loans will be
purchased by MHFA in 1999. The 1999 budget has increased due to the increase from $15,000 to $25,000
and $5,000 to $8,000 a homeowner is allowed to borrow under the Fix Up Fund and Home Energy loan,
respectively. The City General Fund is proposed to fund a required $30,000 "loss reserve" if needed for loans
not purchased by MHFA.
Page 3-21
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: SECTION 8 HOUSING
DEPT: HOUSING CERTIFICATES
205-463251
ACTIVITY DESCRIPTION
This department provides for the administration/operation of the allocation of twenty-five Section 8
Certificates received by the EDA and the seventy Section 8 Certificates administered on a portability basis.
This department represents expenditures for Certificates only. The department was set up to separate the
Certificates and Vouchers in order to facilitate preparation of the required federal report forms.
OBJECTIVES FOR 1999
1. Prepare brochures and written documents about the Section 8 and FSS Programs.
2. Revise the Administrative Plan.
3. Increase the number of FSS participants to 15.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanae
Personal Services 11,704 17,014 9,067 36,956 27,889
Supplies 301 995 550 1,770 1,220
Other Services & Charges 84,402 134,230 141,941 548,054 406,113
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 5,000 0 2,980 11,969 8,989
TOTAL 1 01,407 152,239 154,538 598,749 444,211
BUDGET COMMENTS
The overall budget has increased significantly because we are no longer using the Section 8 Metro HRA
Fund 204-46315. Fund 204-46315, which formerly reflected the Metro HRA Section 8 Program, was closed
and no longer accounts for any Section 8 activity. The program was administered by the EDA on a contract
basis with reimbursements for administrative fees based upon the number of participants living in Columbia
Heights with a Metro Section 8 Certificate. These participants have been "ported in" to our local program,
which results in a higher administrative fee reimbursement than the previous contract allowed.
Total expenditures increased from $154,538 in 1998 to $598,749 in 1999 for an increase of $444,211. The
increase is attributable to the higher housing assistance payments for participants, and an increase in
contingencies and transfers from $2,980 in 1998 to $11,969 in 1999. Last year funds were not budgeted for
the Fire Department housing quality standard inspections of rental units in the amount of $5,939. An
additional $6,030 is to be transferred to the General Fund for labor transfers for the Administration and
Finance Departments. Equipment acquisitions include filing cabinets, chair, and computer printer.
Total revenues for the Certificates are projected to be $586,453. which is $12,531 less than budgeted
expenditures. The difference will transferred in from the EDA fund in order that revenues will match projected
expenditures.
Page 3-22
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: SECTION 8 HOUSING
OEPT: HOUSING VOUCHERS
205-463351
ACTIVITY DESCRIPTION
This department provides for the administration/operation of the allocation of twenty-five Section 8 Vouchers
received by the EDA and the thirty Section 8 Vouchers administered on a portability basis. This department
represents expenditures for Vouchers only. The department was set up to separate the Certificates and
Vouchers in order to facilitate preparation of the required federal report forms. Fund 204-46315, Metro HRA,
was abolished and all revenues and expenditures for Vouchers are now reflected in this department.
OBJECTIVES FOR 1999
1. Prepare brochures and written documents about the Section 8 and FSS Programs.
2. Revise the Administrative Plan.
3. Increase the number of FSS participants to eight.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
~ Actual Adooted Adooted of Chanoe
Personal Services 0 0 9,067 21,281 12,214
Supplies 0 0 550 820 270
Other Services & Charges 0 0 134,299 458,851 324,552
Capital Outlay 0 0 0 158 158
Contingencies & Transfers 0 0 2,980 6,085 3,105
TOTAL 0 0 146,896 487,195 340,299
BUDGET COMMENTS
The overall budget has increased significantly because we are no longer using the Section 8 Metro HRA
Fund 204-46315. This fund was established when the EDA was administering the vouchers and certificates
for the Metro HRA on a contract basis. We have since then absorbed the Vouchers and Certificates into our
local program from the Metro HRA. The Metro HRA participants have been "ported in" which will allow the
EDA to generate more administrative revenue than the previous contract allowed.
Total expenditures have increased from $154,538 in 1998 to $487,197 in 1999 for an increase of $332,659.
The increase is attributable to the higher number of participants with the port-ins and increase in
contingencies and transfers from $2,980 in 1998 to $6,085 in 1999. Last year funds were not budgeted for the
Fire Department housing quality standard inspections of rental units in the amount of $2,545. An additional $3,
540 is to be transferred to the General Fund for labor transfers for the Administration and Finance
Departments. Equipment acquisitions include filing cabinets, chair, and computer printer.
Total revenues for the Vouchers are projected to be $483,401, which his $3,796 less than budgeted
expenditures. The difference will be transferred in from the EDA fund in order that revenues will match
projected expenditures.
Page 3-23
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: PARKVIEW VILLA SOUTH
DEPT: PARKVIEW VILLA SOUTH
213-46340 I
ACTIVITY DESCRIPTION
This fund is for the operation and maintenance of the 45-unit Parkview Villa South addition to the Parkview
Villa North housing project at 965 40th Avenue N.E, Parkview Villa South houses low income elderly (62+)
persons and couples. The facility was constructed in 1991 with local funds including tax increment financing,
The facility is locally owned by the Economic Development Authority and is managed under contract by Crest
View Corporation.
OBJECTIVES FOR 1999
Implement replacement reserve program to adequately maintain and improve the physical plant. Identify and
project revenue sources for necessary facility improvements in future years.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
~ Actual Adooted Adooted of Chance
Personal Services 5,984 1,044 3,385 3,310 (75)
Supplies 6,327 6,732 8,101 10,117 2,016
Other Services & Charges 124,000 120,876 133,670 145,715 12,045
Capital Outlay 419 933 10,167 5,917 (4,250)
Contingencies & Transfers 1,004 2,000 3,590 3,828 238
TOTAL 137,734 131,585 158,913 168,887 9,974
BUDGET COMMENTS
Since the construction of the facility in 1991, the tenant mix is starting to show an increase in unit turnover for
the first time, due to the progressive aging in place of the residents. Move-outs from the units have been
attributable to three primary reasons: resident death, resident move to a home, or resident move to live with
family members in order to receive additional care. The 1999 budget reflects this trend in the increased costs
pertaining to move-outs in higher contract painting costs, locksmith charges, floor coverings (carpet) and
common area wear and tear. There has also been an increase in appliance repair costs.
The costs for Parkview Villa South are split on a pro rata basis with Parkview Villa North on a 30% and 70%
share, respectively. Proposed costs include a fax machine, photocopier, and various computer software
programs and hardware. The software will assist in rent calculations and receipts, and allow updates to be
performed more efficiently. The need for office staff to be skilled on the computer has increased and will
insure timeliness of information preparation and distribution to residents and others.
Other capital improvements include the installation of an energy management system which will
electronically monitor the boilers and the outside temperature and automatically increase or decrease the
boiler temperature as needed. A similar system was installed in Parkview Villa North and has been extremely
useful in saving staff time and reducing energy costs. The system is expected to have a cost recovery in two
years. Parkview Villa North experienced a one-third savings in the first year a similar system was installed.
Page 3-24
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
,I FUND: RENTAL HOUSING
DEPT: 4607 TYLER
235-46360 I
ACTIVITY DESCRIPTION
Information not provided in time to be included in the budget.
OBJECTIVES FOR 1999
Information not provided in time to be included in the budget.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
~ ~ Adooted Adooted of Chance
Personal Services 0 50 1,048 0 (1,048)
Supplies 682 598 4,720 5,200 480
Other Services & Charges 4,733 6,725 7,243 8,473 1,230
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 5,415 7,373 13,011 13,673 662
BUDGET COMMENTS
Information not provided in time to be included in the budget.
Page 3-25
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
. I FUND: RENTAL HOUSING
DEPT: 4519-21 TAYLOR
235-46370 I
ACTIVITY DESCRIPTION
Information not provided in time to be included in the budget.
OBJECTIVES FOR 1999
Information not provided in time to be included in the budget.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
~ Actual Adooted Adooted of Chanae
Personal Services 0 1,132 1 ,429 1,680 251
Supplies 86 8 1,300 600 (700)
Other Services & Charges 9,740 5,059 8,353 2,182 (6,171 )
Capital Outlay 2,635 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 12,461 6,199 11,082 4,462 (6,620)
BUDGET COMMENTS
Information not provided in time to be included in the budget.
Page 3-26
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: RENTAL HOUSING
DEPT: 4642-44 TAYLOR
235-46380 I
ACTIVITY DESCRIPTION
Information not provided in time to be included in the budget.
OBJECTIVES FOR 1999
Information not provided in time to be included in the budget.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
~ Actual Adooted Adooted of Chance
Personal Services 0 452 1,429 1,680 251
Supplies 52 4 2,100 600 (1,500)
Other Services & Charges 5,516 4,505 7,253 2,237 (5,016)
Capital Outlay 15,164 1,228 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 20,732 6,189 10,782 4,517 (6,265)
BUDGET COMMENTS
Information not provided in time to be included in the budget.
Page 3-27
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: RENTAL HOUSING
DEPT: TEMPORARY HOUSING
235-463851
ACTIVITY DESCRIPTION
Information not provided in time to be included in the budget.
OBJECTIVES FOR 1999
Information not provided in time to be included in the budget.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanae
Personal Services 0 329 2,580 2,607 27
Supplies 53 0 100 100 0
Other Services & Charges 17,746 5,857 13,732 10,757 (2,975)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 17 ,799 6,186 16,412 13,464 (2,948)
BUDGET COMMENTS
Information not provided in time to be included in the budget.
Page 3-28
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: HRA
DEPT: HRA ADMINISTRATION
299-46320 I
ACTIVITY DESCRIPTION
This fund has been established to reflect the ongoing HRA levy dedicated to repayment of certain
redevelopment costs associated with the Sheffield Redevelopment Project initiated in 1993. Additionally,
principal and interest payments received as part of the Business Revolving Loan Fund (BRLF) program now
administered by the Economic Development Authority are shown in this fund.
OBJECTIVES FOR 1999
1. Keep current for repayment of expenditures incurred as part of the Sheffield project.
2. Identify additional sources of funds for maintaining and increasing the BRLF monies, including interest.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
~ Actual Adooted Adooted of Chance
Personal Services 6,482 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 57,709 0 0 0 0
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 215,622 115,942 83,192 91,239 8,047
TOTAL 279,813 115,942 83,192 91,239 8,047
BUDGET COMMENTS
The HRA levy has been pledged to repayment of certain expenses within the Sheffield Redevelopment
project. The levy was calculated by taking the allowed 0.0131 % of the taxable market value in the City. This is
an increase of $8,047 over the previous year's levy. The BRLF principal repayments of $15,212 and the
interest repayments of $3,560 will total $18,772 for 1999. The fund balance is proposed to be increased by
the full amount of BRLF loan payments expected to be received.
The only expenditures reflected in this fund are the transfer out to the Sheffield Redevelopment project in the
amount of $80,239 and the transfer out to the Community Development fund of $11 ,000.
Page 3-29
FINANCE DEPARTMENT
City of Columbia Heights
Finance
Director
., , ,
Finance
Secretary II
..
Assistant MIS Liquor
Finance Operations
Director Coordinator Manager
Accounting
Coordinator
Assistant
:Operations
Manager (2)
Payroll! Liquor Utilities Utilities Switchboard Meter
Accounting Accounting Accounting , Accounting Operator/ Readers (2)
Clerk Clerk II (2) Clerk II p Clerk I Receptionist
'';'
"" .. ,. liC>:: ~-~>~ ..~ ;;;;h.-;;';~ '\.Ii; ".. "..". ~<,-" >- ~,_i.:>A'-"_-_',i",; -,;-;,
."
Liquor
Store
~Supervisor
...
r:
Retail
:'Clerks (17)
, ,
Page 3-30
FINANCE
EXPENDITURE/EXPENSE SUMMARY
1.2
0.8
rJ'J
~
0 0.6
'''''';
.........
.........
'''''';
~
0.4
0.2
1
o
1996
1999
1997
1998
III Supplies
III Personal Services
D Contingencies & Transfers
~ Capital Outlay
III Other Services and
Charges
Page 3-31
SUMMARY BY CLASS 1999 FINANCE DEPT BUDGET
Adopted City Manager City Council
FINANCE Actua I Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
Taxes 107,503 108,868 119,409 121,421 121,421
Licenses And Permits 0 0 0 0 0
Intergovemmental Revenue 137,485 137,195 144,012 149,545 149,545
Charges For Current Services 0 0 0 0 0
Fines And Forfeits 0 0 0 0 0
Miscellaneous 5,993 5,746 2,976 4,590 4,590
Sales And Related Charges 164.184 167,555 183.651 180,751 180,751
Allocations 0 0 0 0 0
Trans Ins and Non Rev Receipts 378,200 386,850 424,281 438,374 438,374
TOTAL REVENUE 793,365 806,214 874.329 894.681 894,681
EXPENSES
Personal Services 468,633 493,460 582,862 556,505 556,505
Supplies 17,213 39,079 32,600 34,100 34,100
Other Services and Charges 84,092 97,328 101,313 120.293 120,293
Capital Outlay 23.040 28,508 20,800 18.298 18,298
Contingencies & Transfers 160,510 165,168 188,562 201,200 201,200
TOTAL EXPENSES 753,488 823,543 926,137 930,396 930,396
Page 3-32
SUMMARY BY FUND 1999 FINANCE DEPT BUDGET
Adopted City Manager City Council
FINANCE Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
101 General Fund 488,820 500,803 546,202 518,025 518,025
437 Cap Equip Replacement - Data 0 0 13,000 11,300 11,300
601 Water Utility 93,106 84,985 96,119 93,609 93,609
602 Sewer Utility 108,439 91,757 90,233 91,747 91,747
720 Data Processing 103,000 128,669 128,775 180,000 180,000
TOTAL REVENUE 793,365 806,214 874,329 894,681 894,681
EXPENSES
101 General Fund 476,916 492,008 560,864 528,709 528,709
437 Cap Equip Replacement. Data 0 0 13,000 11 ,300 11,300
601 Water Utility 91,062 101,149 99,530 107,977 107,977
602 Sewer Utility 90,957 101,753 99,530 106,4 79 106,479
720 Data Processing 94,553 128,633 153,213 175,931 175,931
TOTAL EXPENSES 753,488 823,543 926,137 930,396 930,396
Page 3-33
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
IFUND:GENERALFUND
DEPT: ELECTIONS
101-41410 I
ACTIVITY DESCRIPTION
This department conducts elections for city, state, and federal elections. Part-time election judges are hired to
work at the polling places on election day. The balance of responsibilities for elections is taken care of by
Finance staff. There are no elections scheduled for 1999, as we are now on an even-year election schedule.
OBJECTIVES FOR 1999
Keeping up to date on all election laws and rules that might change during the year.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chance
Personal Services 20,907 7,656 24,981 0 (24,981 )
Supplies 500 2,009 5,050 0 (5,050)
Other Services & Charges 350 568 2,273 0 (2,273)
Capital Outlay 2,080 0 4,800 0 (4,800)
Contingencies & Transfers 0 0 0 0 0
TOTAL 23,837 10,233 37,104 0 (37,104)
BUDGET COMMENTS
There is not an election budget for 1999.
Page 3-34
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
IFUND:GENERALFUND
DEPT: FINANCE
101-41510 I
ACTIVITY DESCRIPTION
The purpose of the Finance Department is to account for all financial operations of the City and to report upon
said operations. The Finance Department is responsible for budgeting, financial reporting, accounts payable
and receivable, payroll, utility billing, purchasing, liquor operations, and data processing within the City.
OBJECTIVES FOR 1999
1. Update purchasing policies and procedures in the City to streamline the amount of time spent and
provide for better use of City funds.
2. Update budget format to meet requirements for the Distinctive Budget Award from the Government
Finance Officers' Association.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual ~ Adooted Adooted of Chance
Personal Services 400,355 419,819 462,623 450,474 (12,149)
Supplies 7,230 7,716 8,850 11 ,500 2,650
Other Services & Charges 43,205 51,001 49,287 61,235 11,948
Capital Outlay 2,289 3,239 3,000 5,500 2,500
Contingencies & Transfers 0 0 0 0 0
TOTAL 453,079 481,775 523,760 528,709 4,949
BUDGET COMMENTS
The proposed Finance Department budget increased by $4,949, which is less than a 1 % increase. There was
a decrease in Personal Services of $12.149 due to the turnover in the Finance Department in 1998. The 1999
budget reflects the starting or midrange salaries and the related fringe benefits associated with those
positions. There was an increase in Other Services & Charges of $11,948. This increase allows for some
temporary services to do clean up of old records and scan them into LaserFiche. Capital Outlay increased by
$2,500 to allow for the purchase of a small copier for the Finance Department.
Page 3-35
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: WATER UTILITY
DEPT: ADMIN & GENERAL
601-49440 ,
ACTIVITY DESCRIPTION
The Administration Department of the Water Utility Fund accounts for one-third of the costs associated with
the utility billing process and one-half the costs associated with meter reading. The remaining costs for utility
billing are allocated proportionately to the Sewer and Refuse Utility Funds, and the remaining costs for meter
reading are allocated to the Sewer Utility Fund.
OBJECTIVES FOR 1999
1. Pursue automated radio-read meter reading system.
2. Investigate bar coding altematives to reduce postage costs.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
~ Actual Adooted Adooted of Chanae
Personal Services 0 45 0 0 0
Supplies 1,656 1,858 2,700 2,950 250
Other Services & Charges 8.487 9,012 9,049 8,579 (470)
Capital Outlay 664 7,650 0 1.498 1,498
Contingencies & Transfers 80,255 82,584 87,781 94,950 7,169
TOTAL 91,062 101,149 99,530 107,977 8,447
BUDGET COMMENTS
The proposed budget for Water Administration increased by $8,447. The transfer out of the Water
Administration Fund allocates the salary and fringe benefits of those individuals devoting time to various
functional areas. There is an increase in transfers out to Data Processing of $10,500 and a decrease in
operational transfers out due to replacing a Utility Clerk starting at the entry-level wage. In addition, the
increase to Capital Outlay of $1,498 is for two printers for the cash receipting function of the utility.
Page 3-36
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: SEWER UTILITY
DEPT: ADMIN & GENERAL
602-49490 I
ACTIVITY DESCRIPTION
The Administration Department of the Sewer Utility Fund accounts for one-third of the costs associated with
the utility billing process and one-half the costs associated with meter reading. The remaining costs for utility
billing are allocated proportionately to the Water and Refuse Utility Funds, and the remaining costs for meter
reading are allocated to the Water Utility Fund.
OBJECTIVES FOR 1999
1. Pursue automated radio-read meter reading system.
2. Investigate bar coding altematives to reduce postage costs.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
~ Actual Adooted Adooted of Chanae
Personal Services 0 45 0 0 0
Supplies 1.630 1.868 2,700 2,950 250
Other Services & Charges 8,408 8,006 9,049 8.579 (470)
Capital Outlay 664 9.250 0 0 0
Contingencies & Transfers 80.255 82,584 87,781 94,950 7,169
TOTAL 90,957 101,753 99,530 106,479 6,949
BUDGET COMMENTS
The proposed budget for Sewer Administration increased by $6.949. The transfer out of the Sewer
Administration Fund allocates the salary and fringe benefits of those individuals devoting time to various
functional areas. There is an increase in transfers out to Data Processing of $10,500 and a decrease in
operational transfers out due to replacing a Utility Clerk starting at the entry-level wage.
Page 3-37
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: DATA PROCESSING
DEPT: DATA PROCESSING
720-49980 I
ACTIVITY DESCRIPTION
This department provides ongoing computer and technical support to the City and its staff. With the growing
dependency on data processing, there is great need for intemal support of computers and software. and for
in-house training. Since this department was created there has been a significant reduction in down time of
the network, and the quality of computing has been greatly enhanced.
OBJECTIVES FOR 1999
1. Intemet access.
2. Enhance the network by making it faster and more reliable.
3. Improve network administration by adding utility software.
4. Complete preparations for year 2000.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chance
Personal Services 47,371 65,895 95,258 106,031 10,773
Supplies 6,197 25,628 13,300 16,700 3,400
Other Services & Charges 23.642 28,741 31,655 41 ,900 10,245
Capital Outlay 17,343 8,369 0 0 0
Contingencies & Transfers 0 0 13,000 11,300 (1,700)
TOTAL 94,553 128,633 153,213 175,931 22,718
BUDGET COMMENTS
The budget for Data Processing increased by $22,718 from 1998 to 1999. Personal Services increased by
$10,773 due to the addition of the second MIS Coordinator and step increases. Other Services & Charges
increased by $10,245 due to $12,000 for Intemet access: $6,000 for the access and $6,000 for a high speed
telephone line.
Page 3-38
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
DEPT: DATA PROCESSING
437
I FUND: CAP'L EQUIP REPLACEMENT
ACTIVITY DESCRIPTION
The Capital Equipment Replacement Fund was established in 1998 to record capital expenses for the Data
Processing Fund.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
~ Actua I Adooted Adooted of Chanae
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 0 0 0 0 0
Capital Outlay 0 0 13,000 11,300 (1,700)
Contingencies & Transfers 0 0 0 0 0
TOTAL 0 0 13,000 11,300 (1,700)
BUDGET COMMENTS
$11,300 in equipment upgrades and replacement.
Page 3-39
FIRE DEPARTMENT
City of Columbia Heights
Fire Chief r
I
I ]
Full Time Volunteer
Division Division
Firefighters (6) Firefighters (24)
PT Secretary II
PT Clerk Typist
Assistant
Fire Chief
---c- ~ ,
Page 3-40
0.8
r:/J
~
0
.,....; 0.6
....-
....-
.,....;
~
0.4
1.2
0.2
FIRE
EXPENDITURE SUMMARY
1
o
1996
1997
1998
1999
II1II Supplies
_ Personal Services
D Contingencies & Transfers
~ Capital Outlay
II1II Other Services and
Charges
Page 3-41
SUMMARY BY CLASS 1999 FIRE BUDGET
Adopted City Manager City Council
FIRE Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
Taxes 320,797 303,463 323,998 329,277 329,277
Licenses And Pennits 0 0 0 0 0
Intergovernmental Revenue 415,619 386.955 395,755 410,547 410,547
Charges For Current Services 20,158 20,000 20,000 20,000 20,000
Fines And Forfeits 0 0 0 0 0
Miscellaneous 77 ,304 101,580 6,426 6,227 6,227
Sales And Related Charges 0 0 0 0 0
Allocations 0 0 0 0 0
Trans Ins and Non Rev Receipts 6,402 97,165 8,140 8,719 8,719
TOTAL REVENUE 840,280 909,163 754,319 n4,770 774,770
EXPENDITURES
Personal Services 607,817 567,065 64 7,003 649,821 649,821
Supplies 27,625 33,929 33,490 39,440 39,440
Other Services and Charges 39,565 41,752 47,351 66,331 62,831
Capital Outlay 253,075 91,565 24,800 53,403 53,403
Contingencies & Transfers 45,145 45,000 45,000 10,000 10,000
TOTAL EXPENDITURES 973,227 n9.311 797,644 818,995 815,495
Page 3-42
SUMMARY BY FUND 1999 FIRE BUDGET
Adopted City Manager City Council
FIRE Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
101 General Fund 762,976 710,452 739,753 759,824 759,824
431 Cap Equip Replacement - General Fund 77 ,304 198,711 14,566 14,946 14,946
TOTAL REVENUE 840,280 909,163 754,319 n4,770 774,770
EXPENDITURES
101 General Fund 727,452 685,935 779,539 792,902 789,402
431 Cap Equip Replacement - General Fund 245,775 93.376 18,105 26,093 26,093
TOTAL EXPENDITURES 973,227 TI9.311 797,644 818,995 815.495
Page 3-43
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
jFUND:GENERALFUND
DEPT: FIRE
101-42200 I
ACTIVITY DESCRIPTION
The Fire Department provides for fire prevention through public education, protection of lives and property for
the inhabitants of our city, and administration of the Housing Maintenance and Commercial Fire Code
Inspection Programs.
OBJECTIVES FOR 1999
1. Reorganize existing Inspection Program to allow more timely completion of commercial fire code
inspections and exterior inspections of owner-occupied, single family homes.
2. Continue to maintain fire safety awareness and education programs for all age groups.
3. Train and equip staff to allow safe and effective delivery of services in a professional manner.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
~ Actual Adooted Adooted of Chanae
Personal Services 592,354 549,283 626,387 629,461 3,074
Supplies 25,703 29.473 30,345 36,295 5,950
Other Services & Charges 35,297 34,367 40,609 49,182 8,573
. Capital Outlay 6,785 0 7,800 28,903 21,103
Contingencies & Transfers 45,145 45,000 45,000 10,000 (35,000)
TOTAL 705,284 658,123 750,141 753,841 3,700
BUDGET COMMENTS
Personal Services increased in response to salary increases and a much-needed increase in staffing levels
within the paid on-call division. OSHA requirements have caused significant increases in the area of Other
Services & Charges, as have the training needs for both new and existing staff to achieve our departmental
objectives. A change within the Supplies area is in large part due to the cost of computer technology being
borne within the department rather than in other areas of the budget.
Page 3-44
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: GENERAL FUND
DEPT: CIVIL DEFENSE
101-42500 I
ACTIVITY DESCRIPTION
This program provides for civil defense and for the protection and promotion of public safety, health, and
welfare in our city during emergencies and natural disasters. The director and secretary attend training and
meetings to maintain requirements for state and federal funding of the program. The siren system is
monitored and maintained to wam of severe weather and hazardous situations. The program monitors
hazardous materials sites in our city and is responsible for planning and preparation for mitigation and
response to disaster. In addition, the program funds the Police Reserve Unit and provides funding for the
annual Fire and Police Reserve Appreciation event.
OBJECTIVES FOR 1999
1. Keep the Police Reserve trained and equipped in a professional manner for emergency assistance,
security, traffic, and crowd control for parades, carnivals, festivals, and other public events.
2. Continued involvement in emergency management professional organizations and training to keep
current with govemment requirements and programs.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
&!YID ~ Adooted Adooted of Chanoe
Personal Services 15,463 17,782 20,616 20,360 (256)
Supplies 1,922 2,756 3,145 3,145 0
Other Services & Charges 4,268 7,274 5,637 12,056 6,419
Capital Outlay 515 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 22,168 27,812 29,398 35,561 6,163
BUDGET COMMENTS
The CPR refresher training is not necessary in 1999, reducing that line item by $400. However, hepatitis
vaccinations are needed for the Reserve officers at a cost of $3,500 and instructor fees for one gamma shoot
@ $150 increased this line considerably.
We have budgeted once again for the annual Fire and Police Reserve Appreciation event. An additional
seven recruits will be added to the Fire Reserve, increasing the number of attendees at this event. Based on
past costs, this event is expected to cost $4,100. Uniform costs remain the same with some retirements and
new reserves expected.
Personal Services is budgeted for 60 hours of top police overtime for mandatory training of Police Reserve
officers. We continue to operate four waming sirens.
Page 3-45
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
,I FUND: CAP EQUIP REPLACEMENT
DEPT: FIRE
431-42200 I
ACTIVITY DESCRIPTION
The Capital Equipment Replacement-General Fund was established to fund the long-term ongoing capital
equipment needs in the General Fund. This was accomplished by preparing a detailed 20-year projection of
the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal
amount of funding to provide a reserve for Mure years when large, expensive equipment will need to be
purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year.
OBJECTIVES FOR 1999
Replace car and light bar purchased in April 1988. This was scheduled to be replaced in 1998, but only $17,
000 was budgeted. We need a full-sized auto when wearing turnout gear.
Costs: car, $23,000; light bar, $1,500.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
~ ~ Adooted Adooted of Chance
Personal Services 0 0 0 0 0
Supplies 0 1,700 0 0 0
Other Services & Charges 0 111 1,105 1,593 488
Capital Outlay 246,300 91,565 17,000 24,500 7,500
Contingencies & Transfers 0 0 0 0 0
TOTAL 246,300 93.376 18,105 26,093 7,988
Page 3-46
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
,I FUND: CAP EQUIP REPLACEMENT
DEPT: CIVIL DEFENSE
431-42500 I
ACTIVITY DESCRIPTION
The Capital Equipment Replacement-General Fund was established to fund the long-term ongoing capital
equipment needs in the General Fund. This was accomplished by preparing a detailed 20-year projection of
the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal
amount of funding to provide a reserve for future years when large, expensive equipment will need to be
purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year.
OBJECTIVES FOR 1999
There are no capital equipment requests for 1999.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
~ ~ Adooted Adooted of Chanae
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 0 0 0 0 0
Capital Outlay (525) 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL (525) 0 0 0 0
Page 3-47
GENERAL GOVERNMENT
City of Columbia Heights
Page 3-48
GENERAL GOVERNMENT
EXPENDITURE/EXPENSE SUMMARY
3.5
2.5
rfJ 2
~
o
.-
,.-...l
,.-...l
~ 1.5
0.5
3
1
o
1996
1997
1998
1999
D Contingencies & Transfers
~ Capital Outlay
III Other Services and
Charges
III Supplies
III Personal Services
Page 3-49
SUMMARY BY CLASS 1999 GENERAL GOVERNMENT BUDGET
Adopted City Manager City Council
GENERAL GOVERNMENT Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
Taxes 135,707 144,952 205,999 198,109 198,109
Ucenses And Pennits 181,870 159,266 154,350 155,100 155,100
Intergovernmental Revenue 401,937 330,136 392,143 393,195 393,195
Charges For Current Services 0 0 0 0 0
Fines And Forfeits 0 0 0 0 0
Miscellaneous 579,685 643.269 541,881 582,107 582,107
Sales And Related Charges 1.265,163 1.336,968 1,365,072 1,395,000 1,395,000
Allocations 0 0 0 0 0
Trans Ins and Non Rev Receipts 232,466 284,053 190,480 151,700 151,700
TOTAL REVENUE 2.796,828 2,898,644 2,849,925 2,875.211 2.875,211
EXPENDITURES
Personal Services 93,834 69,295 134,212 127,018 127,018
Supplies 1.187,446 1.245,306 1.287,870 1,307,552 1.307,552
Other Services and Charges 518,415 515,006 609,859 569,911 569,911
Capital Outlay 58,526 84,500 115,080 204,933 289,933
Contingencies & Transfers 739,981 735,700 690,220 770,148 774,248
TOTAL EXPENDITURES 2,598.202 2.649,807 2.837,241 2,979.562 3,068,662
Page 3-50
SUMMARY BY FUND 1999 GENERAL GOVERNMENT BUDGET
Adopted City Manager City Council
GENERAL GOVERNMENT Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
101 General Fund 692,460 737,231 769,612 773,224 773,224
225 Cable Television 142,699 111,735 98,000 106,000 106,000
411 Capital Improvements General Govt 14,630 5,000 2,000 6,000 6,000
603 Refuse Fund 1,371,700 1,466,137 1,444,072 1,474,000 1,474,000
710 Energy Management 297,555 315,934 332,541 356,787 356,787
888 PolicelFire Cont. Fund 277,784 262;607 203,700 159,200 159,200
TOTAL REVENUE 2,796,828 2.898,644 2.849,925 2,875,211 2,875,211
EXPENDITURES
101 General Fund 682,392 725,520 794,909 790,658 794,758
225 Cable Television 101,547 173,329 149,252 189,073 189,073
411 Capital Improvements General Govt 89,677 18,466 0 120,000 120,000
603 Refuse Fund 1,302,707 1,359,643 1,435,539 1,478,013 1,563,013
710 Energy Management 329,013 317,900 332,541 316,818 316,818
888 Police/Fire Cont. Fund 92,866 54,949 125,000 85,000 85,000
TOTAL EXPENDITURES 2,598,202 2,649,807 2,837.241 2,979,562 3,068,662
Page 3-51
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
.1 FUND: GENERAL
DEPT: GENERAL GOVT BUILDINGS
101-41940 I
ACTIVITY DESCRIPTION
Information not provided in time to be included in budget.
OBJECTIVES FOR 1999
Information not provided in time to be included in budget
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
~ Actual Adooted Adooted of Chanoe
Personal Services 7,248 16,126 6,100 33,504 27,404
Supplies 11,874 12,338 19,850 18,450 (1,400)
Other Services & Charges 107,811 86,276 146,010 108,751 (37,259)
Capital Outlay 979 2,532 48,300 29,563 (18,737)
Contingencies & Transfers 0 0 0 0 0
TOTAL 127,912 117,272 220,260 190,268 (29,992)
BUDGET COMMENTS
Information not provided in time to be included in budget.
Page 3-52
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
J FUND: GENERAL
DEPT: RECOGNITION/SPECIAL EVENTS
101-45050 I
ACTIVITY DESCRIPTION
This budget covers the City newsletter and a number of special events and projects that are supported all or
in part by the City.
OBJECTIVES FOR 1999
Purchase transportation for City-wide departmental use.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chance
Personal Services 0 0 0 0 0
Supplies 744 503 1,475 0 (1,475)
Other Services & Charges 40,605 35,335 56,800 41,996 (14,804)
Capital Outlay 0 0 0 20,000 20,000
Contingencies & Transfers 0 0 0 0 0
TOTAL 41,349 35,838 58,275 61,996 3,721
BUDGET COMMENTS
The "Zone" program support has been moved into this Special Events budget. Postage for the City
newsletter and insurance have been added to this budget.
Page 3-53
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: GENERAL
DEPT: CONTINGENCIES
101-49200 I
ACTIVITY DESCRIPTION
This department is used to budget for transfers from the General Fund to other funds. It also includes a
budget for unknown contingencies that may come up during the year.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chance
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 513,131 572,410 516,374 542,494 26.120
TOTAL 513,131 572,410 516,374 542,494 26,120
Page 3-54
I
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: CABLE TELEVISION
DEPT: CABLE TELEVISION
225-498441
ACTIVITY DESCRIPTION
This activity administers the Columbia Heights' cable franchise ordinance, which includes rate regulation
activities, franchise renewals, transfers of ownership, enforcement of customer service standards, and
ensuring compliance of the cable company with the terms and conditions of the franchise. Additionally,
programming is produced on the govemment access channel. A Telecommunications Commission serves in
an advisory capacity to the City Council.
OBJECTIVES FOR 1999
1. Increase informational programming on the govemment access channel by adding programs highlighting
each department, businesses in the community, and the community in general.
2. Purchase new equipment and replace equipment as needed to enhance in-house and public
presentations and communications.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
&1Y2l &1Y2l Adooted Adooted of Chance
Personal Services 456 421 1,012 6,414 5,402
Supplies 435 6,997 5,280 4,630 (650)
Other Services & Charges 25,396 27,017 42,796 43,085 289
Capital Outlay 1 ,420 2,460 2,000 12,300 10,300
Contingencies & Transfers 49,396 44,072 47,164 47,164 0
TOTAL 77,103 80,967 98,252 113,593 15,341
BUDGET COMMENTS
The Cable Television budget increased by $15,341 from 1998 to 1999. Personal Services increased by
$5,402, primarily due to the addition of monies for an internes) to assist with videotaping of various
commission meetings, City functions, and general video production. Supplies decreased by $650, primarily
due to a decrease in minor office equipment and no monies budgeted for minor computer equipment. Other
Services and Charges increased by $289, and Capital Outlay increased by $10,300, due to budgeting for an
LCD projector and replacement of the playback programmer and a video camera.
Page 3-55
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
) FUND: CABLE TELEVISION
DEPT: IMAGING
225-49980 I
ACTIVITY DESCRIPTION
The Imaging budget was created in 1996 to incur the costs of optical imaging. The purpose of optical imaging
is to replace microfilming for document archival. Imaging also reduces the time retrieve documents, reduces
the chance of lost, misfiled, damaged, or stolen documents. All of this enhances our complete document
storage process, provides for better security of our documents and allows us to better serve the public.
OBJECTIVES FOR 1999
1. Add bar code for faster indexing of scanned images.
2. Add audit trail for complete tracking of documents.
3. Add tool kit for customizing.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual AdoDted AdoDted of Chanae
Personal Services 0 0 0 0 0
Supplies 180 3,863 0 0 0
Other Services & Charges 1,910 30,193 0 20,490 20,490
Capital Outlay 22,354 46,875 51 ,000 14,990 (36,010)
Contingencies & Transfers 0 0 0 40,000 40,000
TOTAL 24,444 80,931 51,000 75,480 24,480
BUDGET COMMENTS
The proposed budget for 1999 has increased by $24,480 compared to the 1998 budget. This budget mainly
consists of $10,490 for maintenance, $10,000 for outsource scanning, $14,990 in enhancements, and
$40,000 for contingencies.
Page 3-56
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
j FUND: REFUSE
DEPT: REFUSE DISPOSAL
603-49510 I
ACTIVITY DESCRIPTION
Contracted costs and billings for refuse, recycling, and yard waste collection and disposal have been
separated and accounted for in this department to enable tracking of actual costs for each area and to
facilitate reporting to state and county agencies as required.
The City renewed a three-year contract with BFllWoodlake Sanitary Services, Inc. for collection and disposal
services that runs through December 1999. On average, 5,664 households use the unlimited service, 260 are
generally on low volume, and 200 households are on the subsidized low-income senior rate. Additionally, 125
multiple dwellings and 9 City facilities are receiving dumpster service. Refuse collection averages 630 tons
per month.
OBJECTIVES FOR 1999
Continue to monitor the need for any rate adjustment that may be justified by changes in disposal costs or
markets, and adjust rates to residents as needed.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanae
Personal Services 0 0 0 0 0
Supplies 1,170,270 1,202,414 1,253,485 1,273,732 20,247
Other Services & Charges 0 0 0 0 0
Capital Outlay 0 0 0 85,000 85,000
Contingencies & Transfers 0 0 0 0 0
TOTAL 1,170,270 1.202,414 1,253,485 1.358,732 105,247
BUDGET COMMENTS
The Refuse Disposal budget increased by $105,247 from 1998 to 1999. Based on the 1999 contract with BFI/
Wood lake Sanitary Service, Inc., costs for refuse disposal are projected to increase by $14,500, while costs
for recycling and yard waste collection are projected to increase by $3,767 and $1,980, respectively. Capital
Outlay increased by $85,0000, as the purchase of a street sweeper in the amount of $85,000 was moved
from the Capital Equipment Fund to the Refuse Fund.
Page 3-57
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: REFUSE
DEPT: COLLECTION & DISPOSAL
603-49520 I
ACTIVITY DESCRIPTION
This activity administers the total refuse collection and disposal program, and includes expenses other than
the contract costs. Contracted costs are separated for clarity in tracking and reporting; however, they do
remain a function of this budget as a whole.
OBJECTIVES FOR 1999
Explore the possibility for the contract service provider to fumish residential households with 30-60 or 90
gallon carts while continuing to offer collection of large items.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
~ Actual Adooted Adooted of Chanae
Personal Services 0 0 0 0 0
Supplies 312 261 1,250 1,250 0
Other Services & Charges 10,746 9,487 14,786 15,058 272
Capital Outlay 316 0 1,000 1,000 0
Contingencies & Transfers 62,727 69,359 73,091 87,295 14,204
TOTAL 74,101 79,107 90,127 104,603 14,476
BUDGET COMMENTS
Projected increase to the Refuse Collection budget is $14,476. Supplies remained steady, while Other
Services & Charges increased $272, primarily from a $211 increase in insurance expense, with $66
additional audit expenses, and $25 additional rents & leases (copying costs) partially offset by a $30
decrease in postage. Contingencies & Transfers increased $14.204. Transfers out-labor accounted for
$3,704 of the $14,204 increase, primarily due to personnel moving through the wage schedule. Transfers
out to data processing accounted for the remainder of the increase ($10,500) due to charging out the second
MIS coordinator position.
Page 3-58
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: REFUSE FUND
DEPT: RECYCLING
603-49530 I
ACTIVITY DESCRIPTION
This activity provides administrative oversight of the recycling contract between the City and BFllWoodfake
Sanitary Service, Inc. The City negotiates with the hauler to collect nine items in the curbside collection
program plus tires and scrap metal at the recyclin9 drop-off center. The City continues to meet and exceed
the recycling tonnage goals set by the Metropolitan Council and Anoka County. The City averages 170 tons
per month through its recycling programs.
OBJECTIVES FOR 1999
1. Contact new residents to encourage their participation in our recycling programs.
2. Keep the "New Resident Packet" current so that it can be used as a welcome and informative piece of
information on our City,
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actua I Actual Adooted Adooted of Chance
Personal Services 0 0 1 ,400 1,400 0
Supplies 402 9,189 5,830 8,790 2,960
Other Services & Charges 12,000 15,801 24,356 25,443 1,087
Capital Outlay 316 0 1,200 1,200 0
Contingencies & Transfers 44,727 49,859 53,591 57,295 3,704
TOTAL 57,445 74,849 86,377 94,128 7,751
BUDGET COMMENTS
The Recycling budget increased by $7,751 over 1998. Supplies increased $2,960 primarily due to $1,800 for
replacement recycling containers, $400 for an information board at the recycling center, $450 for educational
materials, $100 for reusable dishes for the breakroom to reduce disposable use, $160 for a laminator, and
$50 for miscellaneous markers, labels and general items. Other Services and Charges increased by $1,087,
primarily due to increases in insurance and bonds, the auditor's fee, and projected increases in cost of
garage labor for tire de-rimming, and oil filter crushing. Contingencies & Transfers (labor) increased by
$3,704, primarily due to personnel moving through the wage schedule.
Page 3-59
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
j FUND: REFUSE
DEPT: HAZARDOUS WASTE
603-49540 I
ACTIVITY DESCRIPTION
This activity administers the handling of hazardous wastes generated by the City of Columbia Heights. Such
items include fluorescent lamps, solvents, waste, automotive fluids, and paints. While this budget is a function
of the Public Works Department administered through the Refuse Fund, it does not generally deal with
household hazardous waste generated by residents. Anoka County is the major participant in that function
and bears those costs.
OBJECTIVES FOR 1999
1. Staff will continue to coordinate twice a year collections of fluorescent lamps from residents as well as
from City buildings to facilitate appropriate disposal.
2. Public Works will continue to investigate the use of nonhazardous items and make additional changes as
they are deemed reasonable.
3. Promote and encourage residents to use the county household hazardous waste collections and to buy
smarter.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
~ Actual Adooted Adooted of Chance
Personal Services 154 13 700 700 0
Supplies 0 79 700 700 0
Other Services & Charges 737 3,181 4,150 4,150 0
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 891 3,273 5,550 5,550 0
Page 3-60
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
) FUND: ENERGY MANAGEMENT
DEPT: ENERGY MANAGEMENT
710
ACTIVITY DESCRIPTION
The Energy Management Fund is used to account for all costs related to a seven-year agreement with
Honeywell, Inc. for energy savings. By segregating these costs, the City will be better able to identify any cost
savings throughout the term of the contract.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanoe
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 308,687 302,177 320,961 310,938 310,938
Capital Outlay 20,326 15,723 11,580 5,880 5,880
Contingencies & Transfers 0 0 0 0 0
TOTAL 329,013 317,900 332,541 316,818 316,818
BUDGET COMMENTS
Revenue is composed of allocations to various affected funds and departments, and a transfer from the
General Fund. In 1999 the cost allocations to departments will change in order to cover increases from NSP,
Minnegasco, and Honeywell, and a decrease in the capital lease. Increases are based on 1997 actual
expenditures, NSP estimated an increase of 3%, Minnegasco estimated an increase of 5%. The Honeywell
contract is estimated to increase by the estimated CPI index increase of 2.5%.
Page 3-61
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
.1 FUND: POLICE/FIRE CONTINGENCIES
DEPT: POLICE/FIRE CONTINGENCIES
888
ACTIVITY DESCRIPTION
This fund was established in 1994. With the consolidation of the Police and Paid Fire Relief into PERA, this
fund was established to provide for equal annual funding on the part of the City, as it is anticipated that the
pension payments under the consolidation with PERA will have high years and low years. This fund was set
up so that the City can set aside an equal amount each year to fund through these peak and low years.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chance
Personal Services 85,976 52,735 125,000 85,000 (40,000)
Supplies 0 0 0 0 0
Other Services & Charges 6,890 2,214 0 0 0
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 92,866 54,949 125,000 85,000 (40,000)
BUDGET COMMENTS
For 1999 there are no longer any active employees in the Paid Fire Relief Association. Subsequently, the
budget was reduced by $40,000.
Page 3-62
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: CAPITAL IMPROVEMENTS
ACTIVITY DESCRIPTION
DEPT: GENERAL GOV'T BUILDINGS
411-41940 I
This fund was originally set up for the renovation of City Hall with money transferred from the General Fund
and the Liquor Fund. It is currently being used for the renovation of and improvemnts to the City Hall.
OBJECTIVES FOR 1999
1. To maintain and add revenue to this fund on an annual basis for long-term improvements to City
buildings.
3. For Public Works and Building Inspections to develop a long-term projected cost of building
improvements. This will enable the appropriate amount of money to be set aside each year for the
improvements when they are needed.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Change
Personal Services 0 0 0 0 0
Supplies 3,229 325 0 0 0
Other Services & Charges 3,633 821 4,875 0 (4,875)
Capital Outlay 8,968 0 6,000 120,000 114,000
Contingencies & Transfers 70,000 0 0 0 0
TOTAL 85,830 1,146 10,875 120,000 109,125
BUDGET COMMENTS
Capital Outlay: $120,000 is for a new City-wide phone system.
Page 3-63
LIBRARY
City of Columbia Heights
Library Director
't~ .~:; - :;~,
Adult Service Children's Clerk-Typist II Library Choreperson
~ Supervisor Pages (8 PT)
Specialist Librarian (2) (6 PT) (PT)
ii
,*"k ..^~'" ,,\8; ~.-:~,__:;t;4~ill~~ ';'*'.:':'~A",<- -:j,.-. ~lli;;.~~\::Ji6,J$ti " -~',., " ,.>C, {
Page 3-64
0.6
0.5
0.4
rfJ
~
0
.- 0.3
.......
.......
.-
;;E
0.2
0.1
LIBRARY
EXPENDITURE SUMMARY
o
1996
1997
1998
1999
II Supplies
1m Personal Services
D Contingencies & Transfers
~ Capital Outlay
II1II Other Services and
Charges
Page 3-65
SUMMARY BY CLASS 1999 LIBRARY BUDGET
Adopted City Manager City Council
LIBRARY Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
Taxes 413,768 422,043 443,145 467.518 467,518
Total licenses And Pennits 0 0 0 0 0
Totallntergovemmental Revenue 0 0 0 0 0
Charges For Current Services 5.992 5,907 7,200 7,300 7.300
Fines And Forfeits 10,990 11,401 15,000 15.000 15,000
Miscellaneous 9.219 11,824 10.000 12.100 12,100
Sales And Related Charges 0 0 0 0 0
Total Allocations 0 0 0 0 0
Trans Ins and Non Rev Receipts 309 0 50 100 100
TOTAL REVENUE -440,278 451,175 475,395 502.018 502,018
EXPENSES
Personal Services 291,313 298,202 328,970 343.085 343,085
Supplies 65,722 75,214 75,195 81.610 81,610
Other Services and Charges 51,390 53,903 63,440 54,436 54,436
Capital Outlay 8,921 25,588 13,500 1,000 1,000
Contingencies & Transfers 7,696 7,165 8,024 28,124 28,124
TOTAL EXPENSES 425,042 460.072 489,129 508.255 508,255
Page 3-66
SUMMARY BY FUND 1999 LIBRARY BUDGET
Adopted City Manager City Council
LIBRARY Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
240 library 440,278 451,175 475,395 502,018 502,018
TOTAL REVENUE .. 440,278 451,175 475,395 502.018 502,018
EXPENSES
240 library 425,042 460,072 489,129 508,255 508,255
TOTAL EXPENSES 425,042 460,072 489,129 508,255 508,255
Page 3-67
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
.I FUND: LIBRARY
DEPT: LIBRARY
240-45500 I
ACTIVITY DESCRIPTION
The library's main goal is to provide free access to informational and recreational materials for the patrons in
a pleasant environment conducive to the acquisition of knowledge. A variety of library-related programs (e.g.
storytimes, reading clubs, filmtimes, homebound delivery, etc.) are offered for patrons of all ages from
preschool through senior citizen. As a City-supported library, Columbia Heights participates in the MELSA
regional system through a contract with Anoka County Library, the Statewide Borrowers Compact, and
METRONET. This enables Columbia Heights' patrons to gain access to special services and scholarly
materials available at other participating libraries.
OBJECTIVES FOR 1999
1. To continue to implement the Library's five-year Capital Improvement Plan.
2. To participate in an evaluation of City facilities and planning for change.
3. To continue exploring cooperative ventures with Independent School District 13 for technology advances.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanae
Personal Services 291,313 298,202 328,970 343,085 14,115
Supplies 65,722 75,214 75,195 81,610 6,415
Other Services & Charges 51,390 53,903 63,440 54,436 (9,004 )
Capital Outlay 8,921 25,588 13,500 1,000 (12,500)
Contingencies & Transfers 7,696 7,165 8,024 28,124 20,100
TOTAL 425,042 460,072 489,129 508,255 19,126
BUDGET COMMENTS
The total library budget (including capital) increased as follows:
Adooted 1998
$489,129
Proiected 1998
$493,057
ProDOsed 1999
$519,755
$3,928
0.8%
$26,698
5.41%
The increase from adopted 1998 to projected 1998 includes changes in part-time personnel.
The operating portion of the library budget increased as follows:
AdoDted 1998
$475,629
Proiected 1998
$479,557
Prooosed 1999
$507,255
$3,928
0.82%
$27,698
5.77%
Page 3-68
Payroll!
Accounting
Clerk
FINANCE DEPARTMENT
Municipal Liquor Stores
City of Columbia Heights
Liquor
'Accounting
';Clerk H (2)
~::>
~l~sistant
Finance
t"+'
l''jtOirector
" Jnc.mce
irector
Finance
, ecretary II
:>" Utilities,
~ . ccou~ti.ng
~~t.iClerk II
1;;':."
~"ji}~~~;;
Chboard
v~perator!
eceptionist
Page 3-70
Meter
~eaders (2)
MIS
rdinator
Liquor
Operations
Manager
Assistant
Operations
Manager (2)
Liquor
Store
Supervisor
Retail
Clerks (17)
1.5
rJJ
~
o
.-
.-
.-
.-
~
0.5
LIQUOR
EXPENSE SUMMARY
1
o
1996
1997
1998
1999
D Contingencies & Transfers
~ Capital Outlay
_ Other Services and
Charges
_ Supplies
lliI Personal Services
Page 3-71
SUMMARY BY CLASS 1999 LIQUOR BUDGET
Adopted City Manager City Council
LIQUOR Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
Taxes 0 0 0 0 0
Licenses And Permits 0 0 0 0 0
Intergovemmental Revenue 0 0 0 0 0
Charges For Current Services 0 0 0 0 0
Fines And Forfeits 0 0 0 0 0
Miscellaneous 44,441 57,873 33,000 33,000 33,000
Sales And Related Charges 5,998,788 6,135,165 6,299.593 6,584,058 6,584.058
Allocations 0 0 0 0 0
Trans Ins and Non Rev Receipts 1,576 747 1,200 1,200 1,200
TOTAL REVENUE 6,044.805 6,193,785 6,333,793 6,618.258 6,618,258
EXPENSES
Personal Services 484.789 500,077 498,804 503,677 503,677
Supplies 19,256 26,419 24,240 25,615 25,615
Other Services and Charges 368,020 516,636 392,475 406,115 406,115
Capital Outlay 3,632 0 45,000 36,034 36,034
Contingencies & Transfers 286,329 246,624 266,558 208,167 208,167
TOTAL EXPENSES 1,162,026 1,289,756 1,227,077 1,179,608 1,179,608
Page 3-72
SUMMARY BY FUND 1999 LIQUOR BUDGET
Adopted City Manager City Council
L1aUOR Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
436 Cap Equip Replacement - Liquor 0 0 0 0 0
609 Liquor 6,044,805 6,193,785 6.333,793 6,618,258 6,618,258
TOTAL REVENUE ,. 6,044,805 6,193,785 6,333,793 6,618,258 6,618,258
EXPENSES
436 Cap Equip Replacement - Liquor 0 0 21,235 0 0
609 liquor 1,162,026 1,289.756 1,205,842 1,179,608 1,179,608
TOTAL EXPENSES .
~ 1,162,026 1,289,756 1,227,On 1,179,608 1,179.608
Page 3-73
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: LIQUOR
DEPT: TOP VALU I
609-49791 I
ACTIVITY DESCRIPTION
This department accounts for the operations for the liquor store on 44th and Central. This store was opened in
December 1984 and has been very profitable ever since. It was the City's first venture into a large volume-
type liquor store. The store offers good pricing in a desirable shopping environment and, because of its
competitiveness, has attracted customers from a wide area.
OBJECTIVES FOR 1999
1. Expand choice of selections.
2. Increase profitability.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chan<~e
Personal Services 254,171 257,124 261,138 263,723 2,585
Supplies 7,689 11,211 11,270 11,970 700
Other Services & Charges 217,389 250,269 237,986 241,600 3,614
Capital Outlay 1,627 0 5,000 6,034 1,034
Contingencies & Transfers 0 0 0 0 0
TOTAL 480,876 518,604 515,394 523,327 7,933
BUDGET COMMENTS
The budget for Top Valu I has increased $7,933 over the 1998 adopted budget.
Page 3-74
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
IFUND: LIQUOR
DEPT: TOP V ALU II
609-49792 I
ACTIVITY DESCRIPTION
The City opened this liquor store at 37th and Stinson in April 1993. Business has picked up significantly and it
is anticipated that this will be a profitable store in future years.
OBJECTIVES FOR 1999
1. Expand choice of selections.
2. Increase profitability.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual AdoDted AdoDted of Chance
Personal Services 115,209 124,718 123,794 125.109 1,315
Supplies 8,382 11,671 9,445 9.795 350
Other Services & Charges 113,736 121,855 114,599 123,713 9,114
Capital Outlay 1 ,499 0 0 0 0
Contingencies & Transfers 0 455 0 0 0
TOTAL 238,826 258,699 247,838 258,617 10,779
BUDGET COMMENTS
The budget for Top Valu II has increased by $10,779 over the 1998 adopted budget.
Page 3-75
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: LIQUOR
DEPT: HEIGHTS
609-49793 I
ACTIVITY DESCRIPTION
The City of Columbia Heights built this building and opened this store in 1964. In 1986, the store had
significant renovation and improvements with the addition of a new cooler, lighting, and floor tile. This store is
operated as a small convenience operation with more profitable markups than the two larger volume stores.
Although the store has significantly less business than the two Top Valu stores, it is very profitable because of
the low overhead and higher markups.
OBJECTIVES FOR 1999
1. Expand choice of selections.
2. Increase profitability.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanoe
Personal Services 115,409 118,235 113,872 114,845 973
Supplies 3,185 3,537 3,525 3,850 325
Other Services & Charges 36,895 32,272 38,655 40,802 2,147
Capital Outlay 506 0 20,000 30,000 10,000
Contingencies & Transfers 1,008 1,200 0 0 0
TOTAL 157,003 155,244 176,052 189,497 13,445
BUDGET COMMENTS
The 1999 budget increase by $13,445 over the 1998 adopted budget. This is due to the need to replace the
rear basement wall at the liquor store, which will cost $30,000.
Page 3-76
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
J FUND: LIQUOR
OEPT: LIQUOR NON-OPERATING
609-49794 I
ACTIVITY DESCRIPTION
This department was established to account for liquor operation expenditures that are not directly related to
any of the three liquor stores. The four major expenditures in this department are the transfer out to the
General Fund to cover overhead labor expenses, the transfer out to the Capital Equipment Replacement Fund
to fund all General Fund capital equipment needs, the transfer out to the Infrastructure Fund for street
rehabilitation projects, and the transfer out to the Data Processing Fund.
OBJECTIVES FOR 1999
None.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chance
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 0 112,240 0 0 0
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 285,321 244,969 266,558 208,167 (58,391 )
TOTAL 285,321 357,209 266,558 208,167 (58,391 )
Page 3-77
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: CAP. EQUIP. REPL.-LIQUOR
EXPENSE CHANGES BY CATEGORY
DEPT: TOP VALU I
1996 1997 1998
Actual Actual Adooted
Personal Services 0 0 0
Supplies 0 0 0
Other Services & Charges 0 0 325
Capital Outlay 0 0 5,000
Contingencies & Transfers 0 0 0
TOTAL 0 0 5,325
Page 3-78
436-49791 I
1999 $ Amount
Adooted of Change
0 0
0 0
0 (325)
0 (5,000)
0 0
0 (5,325)
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
]FUND: CAP. EQUIP. REPL.-LIQUOR
EXPENSE CHANGES BY CATEGORY
DEPT: TOP VALU II
1996 1997 1998
Actual Actual Adooted
Personal Services 0 0 0
Supplies 0 0 0
Other Services & Charges 0 0 390
Capital Outlay 0 0 7,000
Contingencies & Transfers 0 0 0
TOTAL 0 0 7,390
Page 3-79
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
] FUND: CAP. EQUIP. REPL.-L1QUOR DEPT: HEIGHTS 436-49793 I
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Change
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 0 0 520 0 (520)
Capital Outlay 0 0 8,000 0 (8,000)
Contingencies & Transfers 0 0 0 0 0
TOTAL 0 0 8,520 0 (8.520)
Page 3-80
CITY OF COLUMBIA HEIGHTS, MINNESOTA
Page 3-81
POLICE DEPARTMENT
City of Columbia Heights
Chief of Police t:;
Secretary II
Clerk Typist
II
Captain
Sr. Records
Technician
I
Secretary II-A
(2)
I.
I
I
Sergeants
(3)
I
Corporals
(2)
Community Service
Officers 3.5
Page 3-82
2.5
2
rJJ
:=
0
.- 1.5
.........
.........
.-
~
1
0.5
POLICE
EXPENDITURE SUMMARY
3
o
1996
1997
1998
1999
D Contingencies & Transfers
= Capital Outlay
II Other Services and
Charges
II Supplies
_ Personal Services
Page 3-83
SUMMARY BY CLASS 1999 POLICE BUDGET
Adopted City Manager City Council
POLICE OEPT Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
Taxes 780,530 805,022 820,567 782,939 782,939
Licenses And Permits 41,888 43,267 35,000 42,000 42,000
Intergovemmental Revenue 1,196,802 1,305,200 1,138,637 1,142,596 1,142,596
Charges For Current Services 120,505 127,724 123,000 133,000 133,000
Fines And Forfeits 201 2,195 0 10,000 10,000
Miscellaneous 30,394 93,265 71.043 33,762 33,762
Sales And Related Charges 0 0 0 0 0
Allocations 0 0 0 0 0
Trans Ins and Non Rev Receipts 99,287 176,568 193,882 68,199 68,199
TOTAL REVENUE 2,269,607 2,553,241 2,382,129 2,212,496 2,212.496
EXPENOITURES
Personal Services 1,870,920 1,875,767 2,027,906 1,930.626 1,996.411
Supplies 57,241 93.329 70,025 80.575 80,575
Other Services and Charges 134,810 141,703 169,124 177,873 177,873
Capital Outlay 80,882 75,074 189,500 104,200 204,200
Contingencies & Transfers 58,966 251,390 104,240 20,000 20,000
TOTAL EXPENDITURES 2,202,819 2.437,263 2,560,795 2,313,274 2,479,059
Page 3-84
Page 3-85
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: GENERAL
DEPT: POLICE
101-42100 I
ACTIVITY DESCRIPTION
The Police Department provides public safety services to Columbia Heights and Hilltop citizens. The main
functions of this service include police patrolling, community-oriented policing, crime prevention, public
relations, problem-solving policing, and responding to various requests for service.
OBJECTIVES FOR 1999
1. Continue the review and updating of departmental policies and procedures.
2. Continue to work towards expansion of the compliance program to include alcohol and spray paint.
3. Replace the current department computer system and train department members in its use.
4. Develop an in-house, crime-free multi-housing program that uses the resources of our city and those of
each level of government. .
5. Develop an elective training program to train current command personnel and future command
personnel.
6. To continue our efforts in the area of community policing in order to create a safe environment for the
families and businesses of our community.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chance
Personal Services 1,724,617 1,698,153 1,887,295 1,930,626 43,331
Supplies 52,174 65,911 63,750 75,100 11,350
Other Services & Charges 120,877 128,753 140,879 154,717 13,838
Capital Outlay 6,052 527 4,200 1,800 (2,400)
Contingencies & Transfers 58,966 217,390 104.240 20,000 (84,240)
TOTAL 1,962,686 2,110,734 2,200,364 2,182,243 (18,121)
BUDGET COMMENTS
Personnel increases are in the area of increased workers' comp costs, increases in longevity, and step
increases. Supply changes include $2,000 for computer equipment. In the past this equipment was paid for by
the MIS department. As of this year the cost of computer equipment is covered by each department.
Approximately $1,000 of this will be used to replace the printer in the secretary's office.
Protective clothing was added to the supply area. In the past this was covered under capital outlay. This
increased our supply line by $2,500. Under program supplies we included $2.000 for a drop curtain and
updated ventilation for the gun range. The gun range will not meet OSHA regulations without these items.
Under Other Services & Charges the following changes will be found: line 3050 has a captain's promotional
process in it at a projected cost of $3,000. There is an additional $1,000 for the increase cost of Project Safety
Net. Line 4000 shows an increase of $5,000 to cover the cost of maintenance on the photo imaging and
fingerprinting equipment we bought with the Fridley police department. There is also $1,000 additional for a
land line between the police department and Anoka County for the new records system.
Page 3-86
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: GENERAL
DEPT: ANIMAL CONTROL
101-42700 I
ACTIVITY DESCRIPTION
The North Metro Humane Society provides our community with the animal control services the City must
maintain. Services provided include animal pickups as well as shelter facilities.
OBJECTIVES FOR 1999
A continued good relationship with the Humane Society, and constant performance by the Humane Society.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chance
Personal Services 0 0 0 0 0
Supplies 155 0 150 150 0
Other Services & Charges 11,539 8,031 13,375 13,875 500
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 11,694 8,031 13,525 14,025 500
BUDGET COMMENTS
No changes are anticipated in our animal control contract. We have increased by $500 the line item for expert
& professional services to cover the increased costs of goods and services.
~"-~.
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: DARE PROJECT
OEPT: DARE PROJECT
270-42160 I
ACTIVITY DESCRIPTION
The DARE program remains a viable means of training our children in the schools of the pitfalls of drugs and
other misuse of chemicals. The program also builds on subjects such as self-esteem, and teaches defenses
to peer pressure and other social problems.
OBJECTIVES FOR 1999
1. To continue to build on the support from the parents and schools by providing quality training to our
young people.
2. To continue our proactive efforts in the form of compliance checks for alcohol, paint, and tobacco
products.
3. To train a new DARE junior high instructor.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual AdoDted AdoDted of Change
Personal Services 0 0 0 0 0
Supplies 2,480 3,852 2,675 2,675 0
Other Services & Charges 1,131 908 1,825 1,825 0
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 3,611 4,760 4,500 4,500 0
BUDGET COMMENTS
No changes have been made in the 1999 budget for DARE.
f.>age 3-88 _
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
) FUND: DARE PROJECT
DEPT: JUNIOR HIGH PROJECTS
270-42161 I
ACTIVITY DESCRIPTION
The DARE Junior High Program is a training program similar to DARE but aimed at slightly older children. The
curriculum provides for resistance to peer pressure and displays the negativity of the gang structure.
OBJECTIVES FOR 1999
1. Train a new DARE junior high instructor.
2. Continue to work with the schools to combat drugs at all age levels by providing quality drug education.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actua I Actual AdoDted Adooted of Change
Personal Services 0 0 0 0 0
Supplies 0 2,524 2,650 2,650 0
Other Services & Charges 0 95 500 800 300
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 0 2,619 3,150 3,450 300
BUDGET COMMENTS
A $300 increase is reflected in this budget to help offset the costs of training a new instructor.
Page 3-89
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
) FUND: DARE PROJECT DEPT: PARENT'S COURSE 270-42162 I
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chance
Personal Services 0 0 0 0 0
Supplies 0 0 800 0 (800)
Other Services & Charges 0 0 500 0 (500)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 0 0 1,300 0 (1.300)
Page 3-90
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
J FUND: FEDERAL POLICE GRANT DEPT: FEDERAL POLICE GRANT 272
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Change
Personal Services 91,213 119,784 84,240 0 (84,240)
Supplies 0 0 0 0 0
Other Services & Charges 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 91,213 119,784 84,240 0 (84,240)
Page 3-91
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: FAST COPS GRANT
DEPT: FAST COPS GRANT
273
ACTIVITY DESCRIPTION
The federal govemment made available a police grant program called Fast Cops to supplement COP
strategies and programs within our community.
OBJECTIVES FOR 1999
The Police Department will continue to focus on Community Oriented Police (COP) philosophies in our
community with the goal of implementing programs department-wide and in accordance with the federal
grants we are functioning within.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanoe
Personal Services 32,171 52,803 56,371 65,785 9,414
Supplies 0 0 0 0 0
Other Services & Charges 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 34,000 0 0 0
TOTAL 32,171 86,803 56,371 65,785 9,414
BUDGET COMMENTS
The budget depicts only wages and the sharing of those wages with the federal grant funding supplement.
Page 3-92
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: SAFE STREETS
DEPT: SAFE STREETS
274
ACTIVITY DESCRIPTION
This was a state grant in 1998, and there is no further proposed expenditure activity.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Change
Personal Services 22,919 5,027 0 0 0
Supplies 2,432 0 0 0 0
Other Services & Charges 21 0 0 0 0
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 25,372 5,027 0 0 0
BUDGET COMMENTS
The Safe Streets grant was a $30,000 overtime grant that was used by the department from October 1997 to
October 1998. These funds were used strictly for overtime details such as laser speed enforcement and park
safety enforcement. We plan to request these funds again in 1999 if they are available.
Page 3-93
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: LOC. LAW ENFORCE. BLOCK GRANT OEPT: BLOCK GRANT 276
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chance
Personal Services 0 0 0 0 0
Supplies 0 14,783 0 0 0
Other Services & Charges 0 1,611 0 0 0
Capital Outlay 0 5,008 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 0 21,402 0 0 0
~age 3-94
Page 3-95
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
,I FUND: CAP. EQUIP. REPLACEMENT
DEPT: POLICE
431-42100 I
ACTIVITY DESCRIPTION
Capital Equipment Replacement-General Fund was established to fund the long-term. ongoing capital
equipment needs in the General Fund. This was accomplished by preparing a detailed 20-year projection of
the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal
amount of funding to provide a reserve for future years when large, expensive equipment will need to be
purchased, thereby eliminating the highs and lows in budgeting as an equal amount is set aside each year.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adocted AdoDted of Change
Personal Services 0 0 0 0 0
Supplies 0 6,259 0 0 0
Other Services & Charges 1,242 2,214 12,045 6,656 (5,389)
Capital Outlay 74,830 67,939 185,300 202,400 17,1 00
Contingencies & Transfers 0 0 0 0 0
TOTAL 76,072 76,412 197,345 209,056 11,711
BUDGET COMMENTS
Vehicles: Replace two marked squads and purchase one downsized vehicle to be used by administrative
and/or investigative staff ($74,000).
Radar Unit: Replace one radar unit ($2,400).
Laptop Computers: Purchase two laptop computers to continue replacement of dumb terminals with
multipurpose laptops ($14,000).
Copier:
Replace the main copier, which incurs heavy use copying reports and other documents ($10,000).
Mainframe Computer: We have moved the purchase of a replacement mainframe computer to 1999. In
1998 $100,000 was budgeted for this replacement. Since we will be involved in a joint purchase for this
system with Anoka County and other cities, we will not be prepared to changeover until 1999. The wait will be
well worth it since we will obtain a state-of-the-art records system shared throughout the County.
Visual Speed Sign: A replacement for the visual speed sign that attaches to our squads and gives a reading
of the speed of drivers will be purchased. The current unit is used daily and has been very useful ($2,000).
Page 3-96
CITY OF COLUMBIA HEIGHTS, MINNESOTA
Page 3-97
PUBLIC WORKS
City of Columbia Heights
PW
Director/
City Eng
"
I--- Secretary
II-A
Asst City PW Foreman- Admin.
Super- Vehicle
Engineer intendent Maint Assistant
0'
Eng.
Techn.
IV
Eng.
Techn.
III
Eng.
Techn.
II
Foreman
(3)
Main-
tenance
III
Main-
tenance
II (9)
Main-
tenance
I (6)
Maint. I"
Mechanic
Maint. III
odyman
Painter
Clerical!
urchasin
Clerk
lilt".';
Page 3-98
PUBLIC WORKS
EXPENDITURE/EXPENSE SUMMARY
(/) 4
~
o
.-
........-I
........-I
.-
::E 3
7
6
5
2
1
o
1996
1999
1997
1998
D Contingencies & Transfers
iii Capital Outlay
II Other Services and
Charges
II Supplies
1m Personal Services
Page 3-99
I
SUMMARY BY CLASS 1999 PUBLIC WORKS BUDGET
Adopted City Manager City Council
PUBLIC WORKS Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
Taxes 683,940 742,570 751,934 770,927 770,927
Licenses And Permits 0 0 0 0 0
Intergovemmental Revenue 1,123,471 1,325,018 1,899,863 1,526,692 1,526,692
Charges For Current Services 13,665 39,191 11,250 12,700 12,700
Fines And Forfeits 0 0 0 0 0
Miscellaneous 431,951 390,497 320,130 292,240 292,240
Sales And Related Charges 2,138,985 2,186,437 2,210,039 2,104,229 2,104,229
Allocations 60,146 54,611 58,000 58,000 58,000
Trans Ins and Non Rev Receipts 1,206,146 966,052 672,478 629,939 629,939
TOTAL REVENUE 5,658,304 5,704,376 5.923,694 5,394,727 5,394,727
EXPENDITURES
Personal Services 1,426,135 1,355,237 1,658,618 1,569,501 1,569,501
Supplies 1,781,979 1,892,497 1,894,735 1,999,849 1,999,849
Other Services and Charges 1,012,801 1,061,702 1,117,959 1,208,260 1,202,085
Capital Outlay 718,491 581,158 1,662,750 1,428,270 1,323,270
Contingencies & Transfers 283,105 749,848 105,000 140,600 140,600
TOTAL EXPENDITURES 5.222,511 5,640,442 6,439,062 6,346,480 6,235,305
Page 3-100
SUMMARY BY FUND 1999 PUBLIC WORKS BUDGET
Adopted City Manager City Council
PUBLIC WORKS Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
101 General Fund 1,656,418 1,788,122 1,740,047 1,803,119 1,803,119
212 State Aid Maintenance 157,672 160,056 160,000 160,000 160,000
402 Total State Aid Construction 91,555 208,701 813,000 397,200 397,200
412 Capital Improvements Parks 174,686 57,217 120,000 57,500 57,500
430 Infrastructure Fund 209,595 242,876 130,000 130,000 130,000
431 Cap Equip Replacement - GenE 68,277 35,935 166,669 146.424 146.424
432 Cap Equip Replacement - Sew4 37,167 41,297 37,000 38,000 38,000
433 Cap Equip Replacement. WatE 24,339 27,123 35,000 35,000 35,000
434 Cap Equip Replacement - Gar8 6,361 6,346 7,000 7,000 7,000
601 Water Utility 1,190,831 1,188,871 1,240,891 1,149,911 1,149,911
602 Sewer Utility 1,442,712 1,115,531 1,002,147 1,008,633 1,008,633
651 Water Construction Fund 27,647 269,307 25,000 5,000 5,000
652 Sewer Construction Fund 221,193 204,598 105,000 100,000 100,000
701 Central Garage 349,851 358,396 341,940 356,940 356,940
TOTAL REVENUE 5,658,304 5,704,376 5,923,694 5,394,727 5,394,727
EXPENDITURES
101 General Fund 1,580,686 1,728,131 1,832,382 1,870,962 1,870,962
212 State Aid Maintenance 139,735 118,909 142,159 182,810 182,810
402 Total State Aid Construction 87,310 370,607 823,000 397,200 397,200
412 Capital Improvements Parks 330,623 36,697 45,000 214,000 214,000
430 Infrastructure Fund 3,950 298,559 157,500 94,500 94,500
431 Cap Equip Replacement - GenE 217,073 16,886 207,170 255,642 144,467
432 Cap Equip Replacement - SeWt 34,096 0 48,500 70,290 70,290
433 Cap Equip Replacement - WatE 26,797 0 73,500 73,165 73,165
434 Cap Equip Replacement - Gar8 24,608 0 10,650 35,678 35,678
601 Water Utility 1,164,682 1,414,967 1,284,925 1,326.422 1,326,422
602 Sewer Utility 1,210,116 1,237,035 1,105,384 1,170,617 1,170,617
651 Water Construction Fund 7,486 23,016 225,000 100,000 100,000
652 Sewer Construction Fund 75,359 62,915 109,000 137,000 137,000
701 Central Garage 319,990 332,720 374,892 418,194 418,194
TOTAL EXPENDITURES 5,222,511 5,640,442 6,439,062 6,346,480 6.235,305
Page 3-101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: GENERAL
DEPT: PUBLIC WORKS
101-43000 I
ACTIVITY DESCRIPTION
This activity covers the wage and fringe benefit costs for both permanent and seasonal Public Works
employees. The overall budget is distributed to Public Works departments and other departments as
appropriate.
OBJECTIVES FOR 1999
1. Evaluate current system of charging Public Works employees' time and materials.
2. Study the overall usage of seasonals.
3. Review seasonal pay ranges to attract (and retain) qualified seasonal employees.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Change
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 0 0 0 0 0
BUDGET COMMENTS
The overall Personnel budget for 1999 is $1,630,942 for salaries and fringe benefits, an increase of $6,382. It
should be recognized that the 1999 budget does not include pay increases due to contract negotiations. The
minimal increase is due to step movement in the pay. This budget balances to zero as 100% of salaries and
fringe benefits are allocated to various departments in the City.
Page 3-1 02
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: GENERAL
DEPT: ENGINEERING
101-43100 I
ACTIVITY DESCRIPTION
This activity provides engineering services for capital construction projects. These activities include feasibility
analysis, construction design, contract administration, project inspection, general engineering recordkeeping,
GIS implementation, maintenance, and public contact.
OBJECTIVES FOR 1999
1. Examine the feasibility of the public improvements that will enhance the appearance of the Central
Avenue corridor, consistent with Design Team recommendations.
2. Integrate City Hall departments into GIS.
3. Review and update financial analysis of street rehabilitation construction.
4. Implement alley rehabilitation program.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Change
Personal Services 246,654 181,203 267,402 260,886 (6,516)
Supplies 8,329 14,203 11,875 13,640 1,765
Other Services & Charges 30,204 28,211 30,424 42,260 11,836
Capital Outlay 16,910 5,127 9,300 16,700 7,400
Contingencies & Transfers 14,454 163,889 0 0 0
TOTAL 316,551 392,633 319,001 333,486 14,485
BUDGET COMMENTS
The proposed Engineering budget is $333,486, a 4.5% increase over the approved 1998 budget. Major areas
that have increased for supplies and services are: $3,000 for a cooperative effort for a Silver Lake water
quality study; and providing a line item for the GIS Range Rider contract, which was not specifically identified
in prior years' budgets. Capital Outlay requests include computer hardware and software upgrades, Public
Works' server needs, and replacing the total station data collector.
Page 3-103
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: GENERAL
DEPT:STREETS
101-43121 I
ACTIVITY DESCRIPTION
This activity provides for the maintenance of City streets and alleys, including patching, street sweeping,
paving, ice control, and snow plowing and removal.
OBJECTIVES FOR 1999
1. Pursue the paving of existing raw alleys.
2. Patch and sealcoat existing asphalt alleys.
3. Develop salt storage. Evaluate and pursue the use of less sand and more salt.
4. Joint seal Innsbruck area--concrete streets.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual AdoDted Adooted of Change
Personal Services 266,569 252,156 341,473 316,703 (24,770)
Supplies 117,234 132,544 120,650 133,600 12,950
Other Services & Charges 114,911 130,235 122,019 135,374 13,355
Capital Outlay 1,013 20,081 3,750 16,520 12,770
Contingencies & Transfers 0 0 0 0 0
TOTAL 499,727 535,016 587,892 602,197 14,305
BUDGET COMMENTS
The overall proposed budget for Streets is $602,197, an increase of $14,305 over the 1998 approved budget.
Supply costs have increased $13,000, indicating a department migration toward using more salt and less
sand in our sanding applications. Consistent with this approach is the Capital Outlay request of $6,000 for
spinner-type sanders.
Page 3-104
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: GENERAL
DEPT: STREET LIGHTING
101-43160 I
ACTIVITY DESCRIPTION
This activity provides for the energy costs related to intersection, mid-block, and alley lighting. This activity
also includes maintenance and repair of City-owned street lights.
OBJECTIVES FOR 1999
Review with NSP options for rate structure and lighting replacement with more energy efficient products.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted AdoDted of Chance
Personal Services 1,467 2,516 3,406 3,467 61
Supplies 537 506 1,350 1,350 0
Other Services & Charges 107,703 102,531 114,360 113,360 (1,000)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 109,707 105,553 119,116 118,177 (939)
BUDGET COMMENTS
The 1999 proposed Street Lighting budget is $118,177, essentially flat from the 1998 budget.
Page 3-105
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: GENERAL
DEPT: TRAFFIC SIGNS & SIGNALS
101-43170 I
ACTIVITY DESCRIPTION
This activity provides for the installation and maintenance of City controlled signs and signals. This account
group also provides for street striping and traffic counting.
OBJECTIVES FOR 1999
1. Implement computerized sign inventory.
2. Upgrade regulatory signs to high intensity-VIP diamond grade on State Aid streets.
3. Acquisition and installation of bike path signs for City-wide bike trail.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanae
Personal Services 26,906 24,835 39,048 40,244 1,196
Supplies 6,328 10,046 11,971 15,111 3,140
Other Services & Charges 6,133 7,598 8,758 9,301 543
Capital Outlay 193 0 0 1,700 1,700
Contingencies & Transfers 132 0 0 0 0
TOTAL 39,692 42,479 59,777 66,356 6,579
BUDGET COMMENTS
The overall budget proposed for 1999 is $66,356, an increase of $6,579. Capital Outlay request is $1,700 for
a new trailer, and Supplies increased for bike trail implementation.
Page 3-106
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
jFUND:GENERAL
DEPT: WEED CONTROL
101-43260 I
ACTIVITY DESCRIPTION
This activity provides for the enforcement of the City's ordinances regarding weed control. Activities within the
fund include inspection and abatement of weed control violations.
OBJECTIVES FOR 1999
1. Evaluate shifting administration of the program to the Building Inspections Department.
2. Implement a policy to become more proactive with repeat problem properties.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted AdoDted of Chanoe
Personal Services 2,339 2,062 6,269 6,225 (44)
Supplies 0 0 0 0 0
Other Services & Charges 101 442 1,820 1,775 (45)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 2,440 2,504 8,089 8,000 (89)
BUDGET COMMENTS
The 1999 proposed budget is $8,000, approximately the same as the 1998 approved budget.
Page 3-107
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
DEPT: TREE TRIMMING
101-461021
,I FUND: GENERAL
ACTIVITY DESCRIPTION
This activity provides for the trimming of trees, and the removal of hazardous or dead trees on all City-owned
properties. It includes shaping and maintaining boulevard and park trees in a healthy condition, removal of
downed branches, and clearing obstructed signs. It also provides for private property dead or hazardous tree
inspections, corner visibility inspections, and brush in alley inspections.
OBJECTIVES FOR 1999
1. Concentrate boulevard tree trimming by residential street rehabilitation zones.
2. Contractual trimming at LaBelle and Sullivan Parks to maintain safe pathways.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanae
Personal Services 54,499 20,924 24,500 21,450 (3,050)
Supplies 420 1,366 650 1,650 1,000
Other Services & Charges 27,459 10,057 17,301 16,516 (785)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 82,378 32,347 42,451 39,616 (2,835)
BUDGET COMMENTS
The overall budget for this department is $39,616, a decrease of 6.7% from the 1998 budget.
Page 3-108
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: GENERAL
DEPT: DUTCH ELM SANITATION
101-461031
ACTIVITY DESCRIPTION
This activity covers inspection and contractual removal of diseased elms and other trees. Funds from this
department cover the cost to remove diseased trees from City property and rights of way, and one-half the
cost of removal from private property. It is estimated that there are approximately 550 mature elm trees left in
the City. Generally, two-thirds of the trees removed annually are on private property.
OBJECTIVES FOR 1999
Evaluate the effectiveness of continuing the program as a 50/50 cost share between the City and private
property owners.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Change
Personal Services 9,861 8,170 9,715 9,666 (49)
Supplies 75 0 75 100 25
Other Services & Charges 13,049 19,922 41,774 41,462 (312)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 22,985 28,092 51,564 51,228 (336)
BUDGET COMMENTS
The overall proposed budget is $51,228, a decrease of $336.
Page 3-109
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: GENERAL
DEPT: DUTCH ELM REPLANTING
101-461041
ACTIVITY DESCRIPTION
This activity is for the contractual provision of and replanting of trees where diseased trees were removed on
all City-owned property and rights of way. Approximately 100 trees are planted each year.
OBJECTIVES FOR 1999
1. Improve tree planting site selection.
2. Increase care of plantings during the first five years by educating recipients.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanae
Personal Services 2,776 3,572 4,334 4,283 (51 )
Supplies 5 31 100 100 0
Other Services & Charges 13,996 17,704 21,520 19,890 (1,630)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 16,777 21,307 25,954 24,273 (1,681)
BUDGET COMMENTS
The 1999 proposed budget is $24,273, approximately the same as the 1998 budget.
Page 3-110
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
j FUND: GENERAL
DEPT:PARKS
101-45200 I
ACTIVITY DESCRIPTION
This activity provides for the maintenance of 15 City parks, including 3 wading pools, 8 skating and 5 hockey
rinks, 12 baseball diamonds, 3 tennis courts, 12 buildings, and other recreational facilities. This department
also provides landscape maintenance for all municipal buildings and implementation of various parks
improvements.
OBJECTIVES FOR 1999
1. Implement a program of neighborhood involvement in maintenance and improvement of parks.
2. Develop a plan for bike paths that provides connectivity with City and County parks consistent with
Design Team recommendations.
3. Improve the general condition of softball fields.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Change
Personal Services 299,021 324,771 399,335 375,006 (24,329)
Supplies 63,494 66,297 74,450 80,000 5,550
Other Services & Charges 124,347 175,475 143,253 171 ,123 27,870
Capital Outlay 2,840 500 0 0 0
Contingencies & Transfers 727 1,157 1,500 1,500 0
TOTAL 490,429 568,200 618,538 627,629 9,091
BUDGET COMMENTS
The overall proposed budget is $627,629, an increase of $9.091 over the 1998 budget. Supplies increased
$5,550, primarily due to material needed for turf and ballfield improvement. Services increased due to costs
for sealcoating alleys ($5,000) and parking lots ($22,935) adjacent to various parks, and the need for
additional training.
Page 3-111
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
,I FUND: CAP. EQUIP. REPLACEMENT
DEPT: ENGINEERING
431-43100 I
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanae
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 0 556 845 0 (845)
Capital Outlay 0 8,550 13,000 0 (13,000)
Contingencies & Transfers 0 0 0 0 0
TOTAL 0 9,106 13,845 0 (13,845)
Page 3-112
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: CAP. EQUIP. REPLACEMENT
DEPT:STREETS
431-431211
ACTIVITY DESCRIPTION
The Capital Equipment Replacement-General Fund was established to fund the long-term capital equipment
needs in the General Fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of
funding to provide a reserve for future years when large, expensive equipment will need to be purchased,
eliminating the highs and lows in budgeting as an equal amount is set aside each year.
OBJECTIVES FOR 1999
Original
Purchase Original Proposed
Date Cost Cost
1. Replace Ford C700 Water Truck with Pump 1985 33,710 65,000
2. Replace Heinke Plow for Cat Loader 1985 5,000
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Change
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 7,575 278 5,070 4,550 (520)
Capital Outlay 122,961 4,821 53,000 70,000 17,000
Contingencies & Transfers 0 0 0 0 0
TOTAL 130,536 5,099 58,070 74,550 16,480
BUDGET COMMENTS
Mobil Sweeper #1: This street sweeper was purchased in 1990. It has had a history of poor performance due
to the manufacturer's poor design. The drive engine and the hydraulic system were not designed to work in
heavy sand conditions. The sand on city streets and alleys will actually stop the broom's rotation. Staff
recommends trading this sweeper for improved performance and efficiency while it still has some value, and
replacing it with another high dump sweeper. [This purchase was moved to the Refuse Fund, 603-49510.]
Page 3-113
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: CAP. EQUIP. REPLACEMENT
OEPT: TREE TRIMMING
431-461021
ACTIVITY DESCRIPTION
Capital Equipment Replacement-General Fund was established to fund the long-term capital equipment
needs in the General Fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of
funding to provide a reserve for future years when large, more costly equipment will need to be purchased,
eliminating the highs and lows in budgeting as an equal amount is set aside each year.
OBJECTIVES FOR 1999
1. Replace 1989 Vermeer wood chipper #38
Original
Purchase
Date
1989
Original
Cost
Proposed
Cost
20,000
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanoe
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 0 0 0 1,300 1,300
Capital Outlay 0 0 0 20,000 20,000
Contingencies & Transfers 0 0 0 0 0
TOTAL 0 0 0 21,300 21,300
BUDGET COMMENTS
Vermeer wood chipper #38: This unit was purchased new in 1989. Its expected life has been shortened by the
numerous severe storms that have occurred. Repair costs have risen in the last several years. The City's
severe weather response plan is dependent upon a chipper that runs well. This unit is also used by the
Streets and Parks Departments during trimming operations.
Page 3-114
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: CAP. EQUIP. REPLACEMENT
DEPT:PARKS
431-45200 1
ACTIVITY DESCRIPTION
The Capital Equipment Replacement-General Fund was established to fund the long-term capital equipment
needs in the General Fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of
funding to provide a reserve for future years when large, expensive equipment will need to be purchased,
eliminating the highs and lows in budgeting as an equal amount is set aside each year.
OBJECTIVES FOR 1999
1. Replace 1990 Toro Groundsmaster #237
2. Replace 1992 Toro Commercial Mower #241
3. Replace 1972 Ryan Turf Aerator #227
4. Replace 1989 Honda Generator
5. Replace 1984 Overhead Radial Armsaw
6. Replace 1991 Melrose Bobcat
EXPENSE CHANGES BY CATEGORY
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Original
Purchase Original Proposed
Date Cost Cost
1990 11,871 14,000
1992 2,690 4,600
1972 6,300
1989 1,750
1986 1,000
1991 18,000
1996 1997 1998 1999 $ Amount
Actual Actual Adooted AdoDted of Chance
0 0 0 0 0
0 0 0 0 0
5,282 147 8,255 2,967 (5,288)
81,255 2,534 127,000 45,650 (81,350)
0 0 0 0 0
TOTAL 86,537 2,681 135,255 48,617 (86,638)
BUDGET COMMENTS
Toro Groundsmaster #237: This unit was purchased in 1990. When the City purchased the 580D Toro in
1996, staff felt that it might be possible to operate with one 72" Groundsmaster, the 580D, and the MT
Trackless. After careful evaluation, staff feels that two 72" Groundsmasters are required to handle the
necessary trimming and to cover mechanical down time.
Toro Commercial Mower #241: This is a 48" self-propelled mower that is used daily during the summer by
seasonal employees for smaller areas throughout the City too small for the Groundsmaster's access. The
addition of this mower has greatly improved the productivity of seasonal employees because of the 48" cut it
provides and the speed of the mower.
Ryan Turf Aerator #227: This unit was purchased in 1972. Staff would like to improve the quality of turf on the
playing fields. The new aerator will help Public Works achieve this goal as it will loosen our heavy soils more
effectively.
Page 3-115
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
IFUND: STATE AID MAINTENANCE
DEPT: STATE AID MAINTENANCE
212
ACTIVITY DESCRIPTION
This activity provides for the repair and maintenance of State Aid streets within the City, and is funded by the
MSAS system.
OBJECTIVES FOR 1999
1. Explore policies to maximize the use of maintenance fund allocation for State Aid streets.
2. Pursue acquisition of railroad right-of-way along 39th Avenue near Huset Park.
3. Crack seal concrete median along Central Avenue.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Change
Personal Services 16,357 19,002 9,800 9,800 0
Supplies 3,118 22,072 1,100 2,000 900
Other Services & Charges 40,125 23.157 44,859 66,110 21,251
Capital Outlay 30,135 4,678 56,400 54,900 (1,500)
Contingencies & Transfers 50,000 50,000 30,000 50,000 20,000
TOTAL 139,735 118,909 142,159 182,810 40,651
BUDGET COMMENTS
The overall proposed budget is $182,810, an increase of $40,651. The increase is largely due to the allocation
of $45,000 for the cost of the railroad right-of-way along 39th Avenue on the south side of Huset Park West.
Page 3-116
./
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: WATER UTILITY
DEPT: SOURCE OF SUPPLY
601-49400 I
ACTIVITY DESCRIPTION
This department covers water purchased from the City of Minneapolis for resale to the residents of Columbia
Heights.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Change
Personal Services 0 0 0 0 0
Supplies 697,083 712,368 810,000 834,300 24,300
Other Services & Charges 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 697,083 712,368 810,000 834,300 24,300
BUDGET COMMENTS
The budget for 1999 is $834,300, which is based on the 1998 adopted budget plus a 3% anticipated increase
from the City of Minneapolis.
Page 3-117
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
IFUND: WATER UTILITY
DEPT: DISTRIBUTION
601-49430 I
ACTIVITY DESCRIPTION
This activity provides for the repair and maintenance of the City's water system, hydrants, valves, meters,
pump stations (2), sprinkler systems (3). and decorative fountains (2).
OBJECTIVES FOR 1999
1. Develop a small meter replacement program, as many meters are old and potentially under-reading.
2. Implement a systematic watermain evaluation program.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actua I Adooted Adooted of Change
Personal Services 222,237 219.892 207,368 212,920 5,552
Supplies 43,636 43,508 50,287 52,575 2,288
Other Services & Charges 182,593 169,502 182,720 190.127 7,407
Capital Outlay 77 2,712 0 11 ,500 11,500
Contingencies & Transfers 0 0 0 25,000 25,000
TOTAL 448,543 435.614 440,375 492,122 51,747
BUDGET COMMENTS
The proposed budget of $492,122 is a $51 ,747 increase from the 1998 approved budget. The largest increase
is a $25,000 transfer to the capital equipment replacement fund (normally in the non-operating fund, which is
now closed). Other increases are $11,500 in Capital Outlay (also formally in the non-operating fund), and
slight increases in Supplies and Other Services & Charges.
Page 3-118
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
,I FUND: WATER UTILITY DEPT: NON-OPERATING 601-49449 I
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanoe
Personal Services 0 0 0 0 0
Supplies 0 0 1,150 0 (1,150)
Other Services & Charges 10 0 400 0 (400)
Capital Outlay 4.046 1,985 8,000 0 (8,000)
Contingencies & Transfers 15,000 265,000 25,000 0 (25,000)
TOTAL 19,056 266,985 34,550 0 (34,550)
BUDGET COMMENTS
This department has been discontinued beginning in 1999.
Page 3-119
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: CAP. EQUIP. REPL.-WATER
DEPT: WATER
433
ACTIVITY DESCRIPTION
The Capital Equipment Replace Fund-Water was established to fund the long-term capital equipment needs in
the Water Fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment
needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of funding to
provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating
the highs and lows in budgeting as an equal amount is set aside each year.
OBJECTIVES FOR 1999
1. Replace backhoe #167.
2. Replace pipe and cable locator.
3. Replace abrasive saw #132W.
4. Replaced Allied hydraulic ram hammer #108.
5. Replace trailer mounted high pressure washer #101.
6. Replace 8' Western plow #200A.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Change
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 1,644 0 6,000 4,465 (1,535)
Capital Outlay 25,153 0 67,500 68,700 1,200
Contingencies & Transfers 0 0 0 0 0
TOTAL 26,797 0 73,500 73,165 (335)
BUDGET COMMENTS
Water Department capital equipment requests for 1999 total $73,165, essentially the same as requested in
1998. The largest proposed expenditure would be to replace the tractor/backhoe (#167) as the current unit is
32 years old. Other requests include a hydraulic ram hammer originally scheduled for 1997 replacement, a pipe
and cable locator, a Western plow, cutoff saw, and a high pressure washer. The estimated costs for items 1,4,
5 and 6 reflect a 50/50 shared cost with the Capital Equipment Replacement-Sewer Fund.
Page 3-120
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: SEWER UTILITY
DEPT: COLLECTIONS
602-49450 I
ACTIVITY DESCRIPTION
This activity provides for the maintenance and repairs of the City's sewer collection system. Included in this
activity are inspections and repairs of manholes, main and lateral sewer lines, lift stations, catch basins, and
drainage ponds. Annual sewer flows are between 550 and 600 million gallons to MCES for treatment.
OBJECTIVES FOR 1999
1. Implement a storm water utility establishing a dedicated fund, thereby removing storm sewer
costs from the sanitary sewer fund.
2. Replace standard catch basin grates with high capacity grates in Zone 1.
3. Sanitary sewer system evaluation: manhole and sewer line inspections.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanoe
Personal Services 108,032 128,753 158,622 162,134 3,512
Supplies 23,933 29,663 39,427 41,802 2,375
Other Services & Charges 190,956 191,802 176,340 181,670 5,330
Capital Outlay 3,124 1,112 0 16,000 16,000
Contingencies & Transfers 0 0 0 25,000 25,000
TOTAL 326,045 351,330 374,389 426,606 52,217
BUDGET COMMENTS
The 1999 Sewer Collections proposed budget is $426,606, a 14% increase from 1998. Supplies and services
have remained relatively the same overall. A scheduled $25,000 transfer to the Capital Equipment
Replacement Fund and a capital outlay request for $16,000 accounts for the increase from 1998. This transfer
was formerly shown in the non-operating budget, which has been eliminated beginning in 1999.
Page 3-121
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: SEWER UTILITY
DEPT: DISPOSAL
602-49480 I
ACTIVITY DESCRIPTION
This activity provides for payments to the Metropolitan Council Wastewater Services.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Change
Personal Services 0 0 0 0 0
Supplies 749,114 764,482 698,920 744,011 45,091
Other Services & Charges 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 749,114 764,482 698,920 744,011 45,091
BUDGET COMMENTS
The 1998 budget reflects a one-time credit of $45,091 for a 1996 overestimate by MCWS.
Page 3-122
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
J FUND: SEWER UTILITY DEPT: NON-OPERATING 602-494991
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Change
Personal Services 0 0 0 0 0
Supplies 0 0 900 0 (900)
Other Services & Charges 2,631 0 1,375 0 (1,375)
Capital Outlay 4,486 1,223 4,800 0 (4,800)
Contingencies & Transfers 127,840 120,000 25,000 0 (25,000)
TOTAL 134,957 121,223 32,075 0 (32,075)
BUDGET COMMENTS
This department has been discontinued beginning in 1999.
Page 3-123
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: CAP. EQUIP. REPL.-SEWER
ACTIVITY DESCRIPTION
The Capital Equipment Replacement-Sewer Fund was established to fund the long-term capital equipment
needs in the Sewer Fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of
funding to provide a reserve for future years when large, more costly equipment will need to be purchased,
eliminating the highs and lows in budgeting as an equal amount is set aside each year.
DEPT: SEWER
432
OBJECTIVES FOR 1999
1. Replace #101, trailer mounted, high pressure washer; $2,500
2. Replace #108, Allied hydraulic ram hammer; $11,000
3. Replace #167, Ford backhoe; $50,000
4. Replace #200A, 8' Western plow; $2,500
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanoe
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 2,081 0 5,000 4,290 (71 0 )
Capital Outlay 32,015 0 43,500 66,000 22,500
Contingencies & Transfers 0 0 0 0 0
TOTAL 34,096 0 48,500 70,290 21,790
BUDGET COMMENTS
The Sewer Department requests capital equipment replacements totaling $70,920 in 1999, identical to what
was requested in 1998. The main replacement is a major piece of equipment, the tractor/backhoe (#167). The
estimated cost of $100,000 would be shared 50/50 with the Capital Equipment Replacement-Water Fund.
Other requested items are smaller equipment items, with costs shared 50/50 with the Capital Equipment
Replacement-Water Fund.
Page 3-124
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
DEPT: CENTRAL GARAGE
701
I FUND: CENTRAL GARAGE
ACTIVITY DESCRIPTION
This activity provides for the maintenance and repair of all City vehicles and equipment. Currently,
approximately 300 pieces of equipment are maintained. This is an internal service fund; revenue is generated
by charges to other funds and departments.
OBJECTIVES FOR 1999
1. Research the feasibility of implementing a barcode system for the garage inventory.
2. Evaluate if the current system of charging employees' time and materials accurately reflect costs.
3. Train employees on the new Fleet Maintenance for Windows program.
4. Replace fuel dispensing and tracking system.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Change
Personal Services 123,989 127,575 124,346 127,117 2,771
Supplies 66,873 69,230 71,830 77,610 5,780
Other Services & Charges 96,203 112.415 134,716 139,367 4,651
Capital Outlay 10,925 0 20,500 35,000 14,500
Contingencies & Transfers 22,000 23,500 23,500 39,100 15,600
TOTAL 319,990 332,720 374,892 418,194 43,302
BUDGET COMMENTS
The Public Works Garage budget proposed for 1999 is $418,194, which represents an 11.7% increase from
1998. Supplies increased by $5,780 to account for the removal of outdated or unnecessary supplies out of
inventory. Other Services & Charges increased due to sealcoating alleys and parking lots, and MSC air duct
cleaning. Capital Outlay requests increased by $14,500, which includes annual building improvements such
as replacement of windows, service doors, and overhead doors at the MSC building, and upgrading the Tox-
Alert System (CO detection resulting from diesel engine fumes).
Page 3-125
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: CAP. EQUIP. REPL.-GARAGE
ACTIVITY DESCRIPTION
The Capital Equipment Replacement Fund-Garage was established to fund the long-term capital equipment
needs in the Garage Fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling long-term replacement. Thus. the City can amortize the projected debt to
provide a reserve fund for future years when large. costly equipment will need to be purchased, eliminating
the highs and lows in the annual budgeting process.
DEPT: GARAGE
434
OBJECTIVES FOR 1999
Original
Purchase Original Proposed
Date Cost Cost
1. Engine analyzer 1973 4.512 20,000
2. Air compressor 1973 3,500 9.000
3. Pressure washer (for wash bay) 1989 1,550 4.500
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Change
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 1.502 0 650 2,178 1,528
Capital Outlay 23,106 0 10,000 33.500 23,500
Contingencies & Transfers 0 0 0 0 0
TOTAL 24,608 0 10.650 35,678 25,028
BUDGET COMMENTS
Capital Equipment Replacement projects a need of $33,500 for the 1999 Garage budget consisting of an
engine analyzer, air compressor, and pressure washer.
Page 3-126
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
.1 FUND: STATE AID CONSTRUCTION
DEPT: STATE AID CONSTRUCTION
402
ACTIVITY DESCRIPTION
This fund is used to collect and disburse funds received from the Municipal State Aid System for the capital
projects on State Aid streets.
OBJECTIVES FOR 1999
1. Evaluate impacts of using funds for off-system needs, such as gateway/corridor improvements consistent
with Design Team recommendations.
2. Explore the use of construction funds for atypical construction such as retaining wall replacement.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chance
Personal Services 14,145 31 ,727 63,000 19,600 (43,400)
Supplies 0 104 0 0 0
Other Services & Charges 10,272 37,584 40,000 30,000 (10,000)
Capital Outlay 62,893 220,762 720,000 347,600 (372,400)
Contingencies & Transfers 0 80,430 0 0 0
TOTAL 87,310 370,607 823,000 397,200 (425,800)
Page 3-127
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: CAPITAL IMPROVEMENTS
DEPT: PARKS
412
ACTIVITY DESCRIPTION
This activity provides for capital improvements in the City's park system, including major repairs!
improvements to park buildings, playgrounds, and recreational facilities.
OBJECTIVES FOR 1999
1. Bike paths for connecting to a City-wide bike trail.
2. Wading pool reconstruction, Huset West.
3. Replace Ramsdell hockey rink and regrade Ramsdell Park (formerly Mathaire Park).
4. Replace playground equipment, Huset West.
5. Reconstruct Huset tennis courts.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of ChanQe
Personal Services 4,617 0 0 0 0
Supplies 17 1,747 0 2,000 2,000
0
Other Services & Charges 12,641 8,664 3,000 14,500 11,500
0
Capital Outlay 313,348 26,286 42,000 197,500 155,500
0
Contingencies & Transfers 0 0 0 0 0
0
TOTAL 330,623 36,697 45,000 214,000 169,000
BUDGET COMMENTS
The 1999 budget increased $169,000 from the 1998 adopted budget.
Page 3-128
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
,\ FUND: INFRASTRUCTURE FUND
DEPT: INFRASTRUCTURE
430-46323 I
ACTIVITY DESCRIPTION
This fund was set up in 1992 for the rehabilitation of the City's street system, with money transferred from the
Liquor Fund. The fund initiated the City's street rehabilitation program and, with annual transfers, will
perpetuate the continued investment in the City's streets.
OBJECTIVES FOR 1999
Continue phased implementation of the street rehabilitation program.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanoe
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 3,185 8,064 7,500 9,500 2,000
Capital Outlay 765 290,495 150,000 85,000 (65,000)
Contingencies & Transfers 0 0 0 0 0
TOTAL 3,950 298,559 157,500 94,500 (63,000)
BUDGET COMMENTS
The street rehabilitation program was adopted by the City Council by Resolution #96-28, with zones 1, 2 and 3
now completed. The program calls for a combination strategy involving thin coat overlays/patching, seal
coating, mill/overlay, in-place recycling, and full reconstruction. The assessment costs for the above
components will remain relatively equal and uniform, and will be implemented over seven sections of the City,
plus alleyways and parking lots.
Page 3-129
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: WATER CONSTRUCTION
ACTIVITY DESCRIPTION
This activity covers the construction of and/or repairs to the City's water distribution system.
DEPT: WATER
651
OBJECTIVES FOR 1999
Evaluation of the City's water distribution system:
1. Conduct C-factor testing in the low zone to identify problem watermains that are in street reconstruction
areas.
2. Implement a three-year program to replace and/or update residential water meters throughout the City.
3. City water system water modeling to determine residence times for water quality complaints.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual AdoDted Adooted of Chanoe
Personal Services 20,584 7,043 0 0 0
Supplies 1,083 14,000 0 0 0
Other Services & Charges 18,028 5,493 0 0 0
Capital Outlay (39,695) (10,375) 225,000 100,000 (125,000)
Contingencies & Transfers 7,486 6,855 0 0 0
TOTAL 7,486 23,016 225,000 100,000 (125,000)
BUDGET COMMENTS
The proposed budget for 1999 of $100,000 is down significantly from the $225,000 budgeted in 1998. This is
due largely to the City's street rehab program being in an off-year for alley work. The capital outlay request is
for consultant and testing services to perform a system-wide analysis of the distribution system for enhanced
and more accurate future planning within the rehabilitation zones and problem areas.
Page 3-130
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: SEWER CONSTRUCTION
DEPT: SEWER
652
ACTIVITY DESCRIPTION
This activity provides for the capital improvements in the sanitary and storm sewer systems.
OBJECTIVES FOR 1999
1. Establish a storm water utility to set up a dedicated fund for surface water-related activities.
2. Reconstruct problem areas in the storm and sanitary systems that were identified in 1998.
3. Reconstruct or repair problem areas in the sanitary system that were identified in 1998.
4. Reconstruct the Sullivan lift station.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Change
Personal Services 6,082 1,036 0 0 0
Supplies 700 10,330 0 0 0
Other Services & Charges 170 11,865 0 0 0
Capital Outlay 22,941 667 109,000 137,000 28,000
Contingencies & Transfers 45,466 39,017 0 0 0
TOTAL 75,359 62,915 109,000 137,000 28,000
BUDGET COMMENTS
The overall proposed 1999 budget is $137,000. The focus of the 1999 activity is the re-Iining of known
problem areas (LaBelle Pond outlet pipe and 42nd from Reservoir to Fillmore), and to continue to rehabilitate
the needs of an aging system. Smaller portions of the capital outlay requests include drainage improvements
to Silver Lake Beach and the continuation of the III study begun in 1998.
Page 3-131
RECREA TION
City of Columbia Heights
Recreation
Director
kb>~t,~>~:(. .,,-
Clerk-Typist
II
Senior
Citizen
Coordinator
Recreation
Program
Coordinator (2)
Head
Custodian
~.
Custodian
II
(5 PT)
Custodian
Page 3-132
0.7
0.6
0.5
~ 0.4
o
.......
........
........
.......
~ 0.3
0.2
0.1
RECREATION
EXPENDITURE SUMMARY
o
1996
1997
1998
1999
D Contingencies & Transfers
~ Capital Outlay
II Other Services and
Charges
II Supplies
lID Personal Services
Page 3-133
SUMMARY BY CLASS 1999 RECREATION BUDGET
Adopted City Manager City Council
RECREATION Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
Taxes 137,602 144,095 165,360 167,106 167,106
Ucenses And Permits 0 0 0 0 0
Intergovemmental Revenue 212,106 218,811 237,931 242,812 242,812
Charges For Current Services 154,957 154,895 163,425 190,778 190,778
Fines And Forfeits 0 0 0 0 0
Miscellaneous 0 16 0 0 0
Sales And Related Charges 0 0 0 0 0
Allocations 0 0 0 0 0
Trans Ins and Non Rev Receipts 2,746 0 0 0 0
TOTAL REVENUE 507,411 517,817 566,716 600,696 600,696
EXPENDITURES
Personal Services 344,209 347,002 369,988 391,966 391,966
Supplies 23,425 29,537 27,235 29,495 29,495
Other Services and Charges 126,029 112,684 169,198 175,355 175,355
Capital Outlay 300 16,953 20,600 18,588 18,588
Contingencies & Transfers 16 0 0 0 0
TOTAL EXPENDITURES 493,979 506,176 587,021 615,404 615,404
Page 3-134
SUMMARY BY FUND 1999 RECREATION BUDGET
Adopted City Manager City Council
RECREATION Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
101 General Fund 507,411 517,817 566,716 600,696 600,696
280 Project Pride 0 0 0 0 0
TOTAL REVENUE 507,411 517,817 566,716 600,696 600,696
EXPENDITURES
101 General Fund 492,174 506,176 587,021 615,404 615.404
280 Project Pride 1,805 0 0 0 0
TOTAL EXPENDITURES 493,979 506,176 587,021 615,404 615,404
Page 3-135
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: GENERAL
DEPT: RECREATION ADMINISTRATION
101-45000 I
ACTIVITY DESCRIPTION
This activity provides recreational opportunities and services to the residents of Columbia Heights. The
Recreation Department is comprised of ten main areas in which the Director, two Program Coordinators, one
Clerk-Typist II, and one half-time Clerical/Purchasing Clerk disperse their time (each of the ten areas has its
own separate budget). This category provides full time salaries for the department as well as supplies and
contractual services for the department.
OBJECTIVES FOR 1999
1. Implement an automated registration system to better track receipts, payments, and registrations.
2. Pursue various options of reducing copier cost maintenance.
3. Upgrade office computers.
4. Use the neighborhood park survey to expand the Adopt-a-Park Program.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual AdoDted Adooted of Chanoe
Personal Services 146,935 145,401 155,584 162,833 7,249
Supplies 4,196 5,262 3,700 4,150 450
Other Services & Charges 14,373 12,747 15,006 16,528 1,522
Capital Outlay 0 5,220 6,500 2,000 (4,500)
Contingencies & Transfers 0 0 0 0 0
TOTAL 165,504 168,630 180,790 185,511 4,721
BUDGET COMMENTS
The Recreation Administration budget remains relatively the same as 1998. Supplies have been increased to
meet the needs of the department. Capital Outlay will be used to upgrade the computers so they may be used
for recreation programming.
Page 3-136
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: GENERAL
DEPT: YOUTH ATHLETICS
101-45001 1
ACTIVITY DESCRIPTION
This activity classification encompasses recreational programs provided to youth. These programs consist of
children and adolescents in grades K-12. Programs fall under seven sport-specific headings, including
baseball, basketball, football, soccer, softball, volleyball, and wrestling. All programs are participation-oriented,
with the focus on fun socialization and athletic skill development. These particular programs provide
Columbia Heights' youth with supervised play opportunities at local gym facilities and neighborhood parks.
OBJECTIVES FOR 1999
1. Implement a standard staff training program for seasonal athletic employees.
2. Expand non-traveling opportunities for youth in grades 6-12.
3. Implement a sport-specific training program for volunteer coaches.
4. Implement a spring baseball clinic for youth in grades 5-9.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanoe
Personal Services 21,174 21,812 23,704 12,929 (10,775)
Supplies 1,740 2,138 2,950 1,450 (1,500)
Other Services & Charges 6,782 5,536 11,951 4,518 (7,433)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 29,696 29,486 38,605 18,897 (19,708)
BUDGET COMMENTS
This Youth Athletics budget has been separated from the Youth Enrichment part of the program. The primary
expense within this classification is compensation due for personal services rendered. Such service providers
include game officials and instructors for clinics and camps. This program operates at a loss which is made up
by adult athletics' revenues.
Page 3-137
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
J FUND: GENERAL
DEPT: ADULT ATHLETICS
101-450031
ACTIVITY DESCRIPTION
This activity encompasses recreational programs provided to Columbia Heights' adults. Leagues are
administered in softball and basketball with drop-in activities such as Open Sunday.
OBJECTIVES FOR 1999
1. Implement a winter/spring adult volleyball program.
2. Recruit more "C" level teams in the weeknight league.
3. Run a 12+ team tournament for the Columbia Heights Jamboree.
4. Offer more opportunities for women in basketball, softball, and volleyball.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted AdoDted of Chan<~e
Personal Services 2,252 3,645 8,694 8,846 152
Supplies 1,4 77 3,005 1,500 2,250 750
Other Services & Charges 9,181 8,519 14,172 13,490 (682)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 12,910 15,169 24,366 24,586 220
BUDGET COMMENTS
The primary expense items within this classification is compensation due for personal services rendered.
Services are provided by sanctioned umpires, facility supervisors, and scorekeepers. Sanction and
tournament fees are paid to the USSSA to sanction all basketball and softball teams. Other expenses include
supplies such as softballs, basketballs, trophies, and first aid equipment. This program is self-supporting and
generates a profit to cover the losses in Youth Athletics.
Page 3-138
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: GENERAL
DEPT: YOUTH ENRICHMENT
101-450041
ACTIVITY DESCRIPTION
This activity classification encompasses recreational, academic, athletic, and enrichment programs provided
to the youth ages 3-13. These offerings are participation-oriented, with the focus on fun, socialization,
achievement, and skill development. Tumbling and ballet run throughout the fall, winter and spring sessions.
Special events that are family-oriented and run throughout the year are Winter Fest, Bunny Brunch, Safety
Camp, Halloween Spooktacular, and Breakfast with Santa. This will be the second year for the Traveling
Puppet Wagon, which was funded through a grant from The Medtronic Foundation in 1998. The Puppet
Wagon travels to neighborhood parks and performs a variety of family-based puppet shows.
OBJECTIVES FOR 1999
1. Improve and expand preschool (4-6 year olds) programming opportunities.
2. Improve the staff training program for seasonal staff.
3. Develop a concert series to be held in the bandshell. The series will consist of one concert each in June,
July. and August. These concerts will cost approximately $500-$1.000 each, and we will strive to get sponsors
for two out of the three concerts. (Not budgeted.)
4. Improve and expand the Traveling Puppet Wagon.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual AdoDted Adooted of ChanQe
Personal Services 0 0 0 16,341 16,341
Supplies 0 0 0 1,950 1,950
Other Services & Charges 0 0 0 3,768 3,768
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 0 0 0 22,059 22,059
BUDGET COMMENTS
The 1999 proposed budget has been separated to show the budget for the Enrichment portion of the Youth
Program budget.
The primary expense within this classification is compensation for personal services rendered. Such service
providers include performing arts instructors, summer playground leaders, program instructors, puppeteers,
and after school instructors.
Minor increases in the Youth Enrichment budget have occurred due to Safety Camp and Puppet Wagon
additions that have not been budgeted for in years prior.
Page 3-139
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
FUND: GENERAL
DEPT: TRAVELING ATHLETICS
101-45005
ACTIVITY DESCRIPTION
This activity classification encompasses competitive athletic opportunities offered to Columbia Heights' youth
in grades 5-12. Teams are formed in basketball, baseball, and softball, with players selected by ability after
pre-season tryouts. Teams are organized and equipped through the Recreation Department, which is unique
in the metro area. Teams compete within Minnesota Youth Athletic Services sanctioned leagues.
OBJECTIVES FOR 1999
1. Implement an advanced sport specific training program for volunteer coaches.
2. Develop a marketing plan for first-time prospective participants.
3. Develop a standard tryout plan for each sport.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual AdoDted Adooted of Change
Personal Services 866 2,648 7,648 7,021 (627)
Supplies 65 1,716 190 275 85
Other Services & Charges 11,964 7,471 15,016 14,865 (151)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 12,895 11,835 22,854 22,161 (693)
BUDGET COMMENTS
The decrease in this year's budget is due to the termination of the 15 year old traveling baseball program due
to lack of registrants. The decrease in numbers is due to heavy competition from the local VFW and Legion
teams that participate at the same age level. The primary expenses within this classification are for league
entry fees and personal services rendered, such as scorekeepers, facility supervisors, and game officials.
This program operates at a break-even level.
Page 3-140
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: GENERAL
DEPT: BACK TO THE PARKS
101-45006 I
ACTIVITY DESCRIPTION
In 1995 the City Council established the Back to the Parks Program. For this program the City has budgeted
$10,000. Of this $10,000 the City will match any monies that community groups raise to better improve the
parks or park facilities. Final approval is subject to City Council approval. This program is designed to get
more community groups to take ownership of the parks.
OBJECTIVES FOR 1999
1. Continue to work with the Police Department neighborhood picnics to survey communities and get
various park committees.
2. Work with community groups to take ownership of their community parks.
3. Reduce park vandalism by involving more community members.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanoe
Personal Services 0 0 0 0 0
Supplies 762 3,087 0 0 0
Other Services & Charges 544 1,827 10,000 10,000 0
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 1,306 4,914 10,000 10,000 0
BUDGET COMMENTS
This Back to the Parks budget will remain as it was in 1998.
Page 3-141
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
jFUND:GENERAL
DEPT: TRIPS AND OUTINGS
101-45030 I
ACTIVITY DESCRIPTION
Trips and Outings includes one-day and extended trips for senior citizens. These are advertised through
quarterly trip flyers mailed to participants. It continues to be one of our most popular offerings and is a self-
sustaining program.
OBJECTIVES FOR 1999
To provide seniors with a well-planned and well-executed trip schedule of both one-day and extended trips.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chance
Personal Services 0 0 0 0 0
Supplies 207 2 450 450 0
Other Services & Charges 28,080 25,853 34,850 34,846 (4)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 28,287 25,855 35,300 35,296 (4)
BUDGET COMMENTS
The Trips and Outings budget remains relatively the same as the 1998 budget.
Page 3-142
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: GENERAL
OEPT: SENIOR CITIZENS
101-45040 I
ACTIVITY DESCRIPTION
The Senior Center is located in Murzyn Hall and provides a wide variety of programs to individuals 55 years
and older in the community. The Center is open Monday through Friday from 9:00 a.m. to 4:00 p.m.
OBJECTIVES FOR 1999
1. To provide social, educational, and recreational programs to seniors in the community. To serve as a
center that provides resource information regarding senior issues and concerns.
2. To provide the opportunity for senior exercise programs.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanoe
Personal Services 45,386 46,584 47,549 56,852 9,303
Supplies 1,953 1,716 2,525 2,550 25
Other Services & Charges 5,996 5,790 7,203 7,424 221
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 53,335 54,090 57,277 66,826 9,549
BUDGET COMMENTS
There is an increase in expenditures of $9,549, mainly due to salaries for aerobics instructors. There will be
an increase in revenue to cover all expenses.
Page 3-143
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
j FUND: GENERAL
DEPT: MURZYN HALL
101-451291
ACTIVITY DESCRIPTION
In an average year, Murzyn Hall (JPM) is used approximately 2,500 hours for classes/activities, 1,500 hours
for weddings/receptions, and 1,000 hours for meetings/seminars. Approximately 15% of the users are
charged while the remaining 85% are various organizations that are fee-waived. Murzyn Hall is in operation
seven days a week and runs on a near full capacity throughout the year.
OBJECTIVES FOR 1999
1. The Columbia Heights' resident discount of 35% will only be given to Columbia Heights' residents who
are either the bride, the groom, or their mother or father.
2. Develop a JPM preventative maintenance plan.
3. Continue to operate the hall with consistent hall hours.
4. Develop a capital improvement plan for JPM.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual AdoDted Adooted of Chance
Personal Services 127,596 126,912 126,809 127,144 335
Supplies 12,862 12,611 15,920 16,420 500
Other Services & Charges 47,280 44,941 61,000 69,916 8,916
Capital Outlay 300 11,733 14,100 16,588 2,488
Contingencies & Transfers 16 0 0 0 0
TOTAL 188,054 196,197 217,829 230,068 12,239
BUDGET COMMENTS
Increased revenue due to fewer rental discounts. Budget expenditures are slightly higher than 1998. One
increased expense in Repairs and Maintenance Services is due to having the wood floor professionally
refinished. Personal Services expenditures are higher due to an increase in part-time staff to better serve the
needs of the renters.
Page 3-144
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
I FUND: PROJECT PRIDE
OEPT: PROJECT PRIDE
280
ACTIVITY DESCRIPTION
There will not be a Project Pride budget for 1999. Funds were budgeted in Youth and Special Events.
EXPENSE CHANGES BY CATEGORY
1996 1997 1998 1999 $ Amount
Actual Actual Adooted Adooted of Chanoe
Personal Services 0 0 0 0 0
Supplies 163 0 0 0 0
Other Services & Charges 1,642 0 0 0 0
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
TOTAL 1,805 0 0 0 0
Page 3-145
FINANCIAL RESOURCES FOR OPERATING BUDGET
The following is a description of the funds which finance the operating budget. Each fund is a
separate fiscal and accounting entity.
General Fund
Accounts for all financial resources except those required to be accounted for in another fund. This
fund accounts for the majority of the City's operating budget.
Special Revenue Funds
Special Revenue Funds are used to account for the proceeds of specific revenue sources which
finance specified activities as required by law or administrative regulation.
Municipal State Aid Fund: Maintained according to state statute for maintenance and
construction of streets or municipal state aid systems.
Cable Television Fund: Established to account for revenues and expenditures associated with
cable television franchise.
DARE Program Fund: Established to account for revenues and expenditures of DARE
program.
Library Fund: Established in 1993 to account for revenues and expenditures of the library.
Project Pride Fund: Established in 1992 to ensure that every resident of the City has access to
recreation programs.
Federal Police Grant Fund: Established to account for revenues and expenditures associated
with a federal grant received for the hiring of additional police officers.
FAST COPS Fund: Established to account for revenues and expenditures associated with a
federal grant received for the hiring of one additional police officer.
Community Development Fund: Established to account for revenues and expenditures
associated with planning, building inspections, and community development projects within
the City.
Housing and Redevelopment Authority Fund: Established to account for revenues and
expenditures associated with the Housing and Redevelopment Authority. The HRA provides
funding for redevelopment in the City.
Economic Development Authority. A separate legal entity from the City. The Mayor and City
Council comprise the majority membership of the component unit governing body. Its purpose
is economic development in the City.
ANOKA COUNTY CDBG FUND: Established to account for revenues and expenditures
associated with federal community development block grants and HOME funds.
PARKVIEW VILLA NORTH FUND: Established to account for revenues and expenditures
associated with low income federally subsidized senior housing.
ECONOMIC DEVELOPMENT AUTHORITY ADMINISTRATION FUND: Established to account for
revenues and expenditures associated with business development and community
redevelopment projects in the City.
SECTION 8 FUND: Established to account for revenues and expenditures associated
with the administration of Section 8 rental assistance programs within the City.
PARKVIEW VILLA SOUTH FUND: Established to account for revenues and expenditures
associated with an EDA-owned senior housing complex.
RENTAL HOUSING FUND: Established to account for revenues and expenditures of City-
owned rental properties.
Debt Service Funds
The Debt Service Funds are used to account for the collection of tax levies and other revenues and to
record the payment and interest on outstanding General Obligation Bonds.
Page 3-146
Tax Increment Bonds Funds: A separate fund is used to account for each separate Tax
Increment Bond Issue revenues and expenditures.
Capital Project Funds
Capital Project Funds are maintained to account for the construction of major capital facilities. Project
funding consists of a combination of several revenues sources, such as municipal State Aid streets,
special assessments, sewer utility fund, other governmental units, state and federal grants, etc.
Sheffield Redevelopment Fund 410: Used to fund redevelopment of the area of the City
identified as Sheffield Neighborhood.
Capital Improvement General Government Buildings Fund 411: Used to account for
improvements to municipal buildings-library, municipal garage, and City Hall.
Capital Improvement Parks Fund 412: Used to account for capital improvements in City parks.
Infrastructure Replacement Fund 430: Used to fund replacement of City infrastructure.
Capital Equipment Replacement Fund 431: Used to fund replacement of fixed assets as
needed.
Enterprise Funds
Used to account for operations that are either financed and operated in a manner similar to private
business enterprises or where the governing body has decided that a periodic determination of
revenues earned, expenses, incurred, and/or net income is appropriate for capital maintenance,
public policy, management control, accountability, or other purposes.
Water UtiUty Fund: Used to account for revenues and expenses associated with services to
area residents.
Sewer UtiUty Fund: Used to account for revenues and expenses associated with sewer
disposal within the City.
Refuse Utility Fund: Used to account for revenues and expenses associated with organized
collection of refuse and recycling in the City.
Liquor Fund: Used to account for revenues and expenses associated with the operation of
three off-sale liquor stores.
Internal Service Funds
Used to account for the financing on a cost reimbursement basis of goods or services provided by
one department or agency to other departments or agencies within the City.
Central Garage Fund: Used to account for the costs of operating a maintenance facility for
automotive equipment used by other City departments. Such costs are billed to other
departments at actual cost plus a fixed overhead factor. The automotive equipment itself is
acquired by the various user departments which are responsible for financing replacement
vehicles as necessary.
Energy Management Fund: Used to account for the costs associated with energy
management and maintenance within the City. All costs are recorded in the fund and allocated
to user departments.
Data Processing Fund: Used to account for management information system costs throughout
the City.
Trust and Agency Funds
Used to account for assets held by a government in a trustee or agent capacity for individuals, private
organizations, other governments and/or other funds.
Police/Fire Contingency: Used to account for future years' expenditures related to police and
fire.
Page 3-147
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SUMMARY BY CLASS 1999 TAX INCREMENT BONDS BUDGET
Adopted City Manager City Council
TI BONDS Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
Total Taxes 951,425 1,393,212 925,000 1,125,000 1 ,125,000
Total Licenses And Permits 0 0 0 0 0
Totallntergovemmental Revenue 0 0 0 0 0
Total Charges For Current Services 0 0 0 0 0
Total Fines And Forfeits 0 0 0 0 0
Total Miscellaneous 74,418 63,372 50,000 65,000 65,000
Total Sales And Related Charges 0 0 0 0 0
Total Allocations 0 0 0 0 0
Total Trans Ins and Non Rev Receipts 1,459,268 1,504,510 1,181,390 1,084,167 1,084,167
TOTAL REVENUE 2,485,111 2,961,094 2,156,390 2,274,167 2,274,167
EXPENSES
Total Personal Services 0 0 0 0 0
Total Supplies 0 0 0 0 0
Total Other Services and Charges 16,620 74,923 16,200 48,200 48,200
Total Capital Outlay 1,459,268 1,402,208 1,204,320 1,084,167 1,084,167
Total Contingencies & Transfers 1,588,915 1,510,020 1,181,390 1,083,667 1,083,667
TOTAL EXPENSES 3,064,803 2,987,151 2,401,910 2,216,034 2,216,034
Page 5-1
FUND NUMBER 1999 TAX INCREMENT BOND BUDGET
Adopted City Manager City Council
TI BONDS Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
376 Tax Increment Bonds 1,025,843 1,533,811 950,000 1,165,000 1,165,000
382 Tax Increment Bonds 0 0 500 500 500
383 Tax Increment Bonds 1,254,455 1,195,978 1,180,890 1,083,667 1,083,667
384 Taxable Refunding Bonds 204,813 206,230 0 0 0
385 Multi-Use Redevelopment 0 25,075 25,000 25,000 25,000
TOTAL REVENUE 2,485,111 2,961,094 2,156,390 2,274,167 2,274,167
EXPENSES
376 Tax Increment Bonds 1,605,535 1,454,105 1,197,590 1,109,867 1,109,867
382 Tax Increment Bonds 0 0 500 500 500
383 Tax Increment Bonds 1,254,455 1,195,978 1,180,890 1,083,667 1,083,667
384 Taxable Refunding Bonds 204,813 206,230 0 0 0
385 Multi-Use Redevelopment 0 130,838 22,930 22,000 22,000
TOTAL EXPENSES 3,064,803 2,987,151 2,401,910 2,216,034 2,216,034
Page 5-2
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1999 BUDGET
DEPT: BONDS
376-385
I FUND: ALL BONDS
ACTIVITY DESCRIPTION
Debt Service Funds (3xx) are used to account for income from tax increments and payments for principal,
interest, and related charges for all bond issues of the City.
OBJECTIVES FOR 1999
Analyze cash flow needs and performance of tax increment funds to determine if repayment of the 1994
cash flow loans can commence.
BUDGET COMMENTS
Tax increments are budgeted the same as in prior years. Principal increase and fiscal change expense is
budgeted at $1,083,667, a decrease of $97,723 from the 1998 adopted budget. This decrease is due to
decreases in principal and interest payments on the 1991 bonds.
Page 5-3
FUND NUMBER 1999 GENERAL OBLIGATION TI BONDS BUDGET
376
Adopted City Manager City Council
GENERAL OBLIGATION TI BONDS Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
Total Taxes 951.425 1,368,137 900,000 1,100,000 1,100,000
Total Licenses And Permits 0 0 0 0 0
Totallntergovemmental Revenue 0 0 0 0 0
Total Charges For Current Services 0 0 0 0 0
Total Fines And Forfeits 0 0 0 0 0
Total Miscellaneous 74.418 63,372 50,000 65,000 65,000
Total Sales And Related Charges 0 0 0 0 0
Total Allocations 0 0 0 0 0
Total Trans Ins and Non Rev Receipts 0 102,302 0 0 0
TOTAL REVENUE 1,025,843 1,533,811 950,000 1,165,000 1,165,000
EXPENSES
Total Personal Services 0 0 0 0 0
Total Supplies 0 0 0 0 0
Total Other Services and Charges 16,620 51,897 16,200 26,200 26,200
Total Capital Outlay 0 0 0 0 0
Total Contingencies & Transfers 1,588,915 1,402,208 1,181,390 1,083,667 1,083,667
TOTAL EXPENSES 1,605,535 1,454,105 1,197,590 1,109,867 1,109,867
Page 5-4
FUND NUMBER 1999 TI CAPITAL APPRECIATION BONDS OF 1990 BUDGET
382
Adopted City Manager City Manager
TI CAPITAL APPRICIATION BONDS Actual Actual Budget Proposed Adopted
OF 1990 1996 1997 1998 1999 1999
REVENUE
Total Taxes 0 0 0 0 0
Total Licenses And Permits 0 0 0 0 0
Totallntergovemmental Revenue 0 0 0 0 0
Total Charges For Current Services 0 0 0 0 0
Total Fines And Forfeits 0 0 0 0 0
Total Miscellaneous 0 0 0 0 0
Total Sales And Related Charges 0 0 0 0 0
Total Allocations 0 0 0 0 0
Total Trans Ins and Non Rev Receipts 0 0 500 500 500
TOTAL REVENUE 0 0 500 500 500
EXPENSES
Total Personal Services 0 0 0 0 0
Total Supplies 0 0 0 0 0
Total Other Services and Charges 0 0 0 0 0
Total Capital Outlay 0 0 500 500 500
Total Contingencies & Transfers 0 0 0 0 0
TOTAL EXPENSES 0 0 500 500 500
Page 5-5
FUND NUMBER 1999 TI REFUNDING BONDS OF 1991 BUDGET
383
Adopted City Manager City Council
TI REFUNDING BONDS OF 1991 Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
Total Taxes 0 0 0 0 0
Total Licenses And Permits 0 0 0 0 0
Totallntergovemmental Revenue 0 0 0 0 0
Total Charges For Current Services 0 0 0 0 0
Total Fines And Forfeits 0 0 0 0 0
Total Miscellaneous 0 0 0 0 0
Total Sales And Related Charges 0 0 0 0 0
Total Allocations 0 0 0 0 0
Total Trans Ins and Non Rev Receipts 1,254,455 1,195,978 1,180,890 1,083,667 1,083,667
TOTAL REVENUE 1,254,455 1,195,978 1,180,890 1,083,667 1,083,667
EXPENSES
Total Personal Services 0 0 0 0 0
Total Supplies 0 0 0 0 0
Total Other Services and Charges 0 0 0 0 0
Total Capital Outlay 1,254,455 1,195,978 1,180,890 1,083,667 1,083,667
Total Contingencies & Transfers 0 0 0 0 0
TOTAL EXPENSES 1,254 ,455 1,195,978 1,180,890 1,083.667 1,083,667
Page 5-6
FUND NUMBER 1999 TI TAXABLE REFUNDING BONDS OF 1993A BUDGET
384
Adopted City Manager City Council
TI REFUNDING BONDS OF 1991 Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
Total Taxes 0 0 0 0 0
Total Licenses And Permits 0 0 0 0 0
Totallntergovemmental Revenue 0 0 0 0 0
Total Charges For Current Services 0 0 0 0 0
Total Fines And Forfeits 0 0 0 0 0
Total Miscellaneous 0 0 0 0 0
Total Sales And Related Charges 0 0 0 0 0
Total Allocations 0 0 0 0 0
Total Trans Ins and Non Rev Receipts 204,813 206,230 0 0 0
TOTAL REVENUE 204,813 206,230 0 0 0
EXPENSES
Total Personal Services 0 0 0 0 0
Total Supplies 0 0 0 0 0
Total Other Services and Charges 0 0 0 0 0
Total Capital Outlay 204,813 206,230 0 0 0
Total Contingencies & Transfers 0 0 0 0 0
TOTAL EXPENSES 204,813 206,230 0 0 0
Page 5-7
FUND NUMBER MULTI-USE REDEVLOPMENT PLAN BUDGET
385
Adopted City Manager City Council
MULTI-USE REDEVELOPMENT PLAN Actual Actual Budget Proposed Adopted
1996 1997 1998 1999 1999
REVENUE
Total Taxes 0 25,075 25,000 25,000 25,000
Total Licenses And Permits 0 0 0 0 0
Totallntergovemmental Revenue 0 0 0 0 0
Total Charges For Current Services 0 0 0 0 0
Total Fines And Forfeits 0 0 0 0 0
Total Miscellaneous 0 0 0 0 0
Total Sales And Related Charges 0 0 0 0 0
Total Allocations 0 0 0 0 0
Total Trans Ins and Non Rev Receipts 0 0 0 0 0
TOTAL REVENUE 0 25,075 25,000 25,000 25,000
EXPENSES
Total Personal Services 0 0 0 0 0
Total Supplies 0 0 0 0 0
Total Other Services and Charges 0 23,026 0 22,000 22,000
Total Capital Outlay 0 0 22,930 0 0
Total Contingencies & Transfers 0 107,812 0 0 0
TOTAL EXPENSES 0 130,838 22,930 22,000 22,000
Page 5-8
SOURCES OF GENERAL FUND,
LIBRARY FUND AND EDA REVENUE
1999 BUDGET
mTERGOVERNMENTAL
46.3%
CITY LEVY
29.6%
AREA WIDE TAX
8.6%
TRANSFERS
5.1%
OTHER
6.1%
SERVICES
4.4%
Page 6-1
1999 GENERAL FUND AND
LIBRARY FUND EXPENDITURES
EXPENDITURES BY CLASSIFICATION
Contingencies & Transfers
7.4%
Supplies
6.2%
Services & Charges
20.4%
Capital Outlay
1.8%
Personal Services
64.3%
Page 6-2
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CITY OF COLUMBIA HEIGHTS
1999 Proposed Budget Cuts/Adds
City City
Manager Council Item Cut/Added
ADMINISTRATION
101-41110 MAYOR-COUNCIL
3050 Expert & Professional Svcs $20,000
8100 Contingencies ($20,000
101-41320 CITY MANAGER
3050 Expert & Professional Svcs ($10,000
101-41610 LEGAL
3041 Attorney Fees Civil Process ($10,000 Reducement of legal expenditures
3044 Paralegal Prosecution ($10,000
3045 Attorney Fees. Other $10,000 For outside personal services
Total ($20,000 $0
FINANCE
101-41410 ELECTIONS
5180 Capital Outlay; Other Equipment ($36,000 Delay purchasing new election machines until 2000
Total ($36,000 $0
FIRE
101-42500 CIVIL DEFENSE
3050 Expert & Professional Svcs ($900
4374 Employee Recognition ($4,100 Duplicate amount - $3,500 left in 4375
4375 Volunteer Recognition $600 Add for Reserves annual dinner
Total ($5.000 $600
GENERAL GOVERNMENT
101-41940 GENERAL GOVERNMENT BLDGS.
1070 Interdepartmental Labor Service $2,508 Increase in Personal Svcs by hiring full time janitor
1210 PERA Contribution $1,283
1220 FICA Contribution $1,895
1300 Insurance $4.500
1510 Workers Comp Insurance Premium $1 ,053
1700 Allocated Fringe ($4,043
5120 Building & Improvements ($12,800 Roof for the Police Department
5170 Capital Outlay; Office Equipment ($10,000
2000 Office Supplies ($1,500
2010 Minor Equipment ($500
2020 Computer Supplies ($500
2030 Printed & Printed Fonns ($2,500
2160 Maint & Construction Materials ($500
2161 Chemicals ($500
2171 General Supplies ($2,000
3840 Refuse Utility ($2,000
101-45050 RECOGNITION/SPECIAL EVENTS
4374 Employee Recognition ($1,500
4375 Volunteer Recognition ($2.000
4378 Special Events ($1,000
4380 Commissions & Boards ($1,000
101-49200 CONTINGENCIES & TRANSFERS
8100 Contingencies $4,100 Add, Vol. Recogn., Civil Defense, was overstated
603-49510 REFUSE DISPOSAL
5150 Vehicles $85,000 Street sweeper (from 431-43121-5050)
Total ($31,104 $89,100
Page 6-4
CITY OF COLUMBIA HEIGHTS
1999 Proposed Budget Cuts/Adds
City City
Manager Council Item Cut/Added
POLICE DEPARTMENT
101-42100 POLICE
1010 Regular Employees ($61.557 The elimination of one entry level police officer
1020 Overtime Regular Employees ($1.600 reduces theamount $49.569. $32,263 is due to
1031 Holiday Pay ($1,470 retirements and the hiring of new staff starting
1041 Court Pay ($850 at the entry level wage. Total Personal Services
1043 Training Pay ($850 is reduced by $81,832. The swom officer level
1210 PERA Contribution ($7,128 is reduced to 25.
1220 FICA Contribution ($1.310
1300 Insurance ($4.500
1510 Workers Compo Insurance Premium ($2.567
5120 Building & Improvement ($5.000
5130 Improvements Other than Bldgs ($1.084
273-42100 FAST COPS GRANT
1010 Regular Employees $45.588 Retain the 26th police officer under grant
1020 Overtime Regular Employees $1.600 funds for 1999.
1031 Holiday Pay $2.091
1041 Court Pay $850
1043 Training Pay $850
1045 Longivity $1,566
1210 PERA Contribution $5,990
1220 FICA Contribution $762
1300 Insurance $4.500
1510 Workers Compo Insurance Premium $1.988
431-42100 CAPITAL EQUIP REPLACEMENT- POLICE
5180 Other Equipment $100.000 Police computer equipment
Total ($87.916 $165,785
PUBLIC WORKS
101-43100 ENGINEERING
5180 Capital Outlay; Other Equipment ($25.000 GIS database
5170 Capital Outlay; Office Equipment ($7.500
3050 Expert & Professional Services ($1.000
101-43121 STREETS
1070 Interdepartmental Labor Svc (16,559 Reduction of Personal Svc's for alloc. to projects
1700 Allocated Fringe (8,901
5120 Capital Outlay; Office Equipment ($40.000 Salt storage facility
2280 Vehicle Parts ($2.000 Pull tarp for a dump truck
2171 General Supplies ($1 .250
101-43160 STREET LIGHTING
3180 Electric Utility ($1.000
101-43170 TRAFFIC SIGNS & SIGNALS
5180 Capital Outlay; Other Equipment ($12.000 Hydraulic post pounder
101-45200 PARKS
1070 Interdepartmental Labor Svc ($16.559 Reduction of Personal Svc's for alloc. to projects
1700 Allocated Fringe ($7.983
4000 Repair & Maintenance Services ($2.500
2171 General Supplies ($1.500
101-46102 TREE TRIMMING
3050 Expert & Professional Services ($1.250
101-46104 DUTCH ELM REPLACEMENT
3050 Expert & Professional Services ($2,000
431-43121 CAPITAL EQUIP REPLACEMENT STREET:;
5050 Vehicles ($85,000 Street sweeper (move to 603-49510-5150)
Total ($147.002 ($85,000
Page 6-5
CITY OF COLUMBIA HEIGHTS
1999 Proposed Budget Cuts/Adds
City City
Manager Council Item CuUAdded
RECREATION
101-45129 MURZYN HALL
1010 Regular Employees ($6,498 Hiring a new custodian at entry pay instead
1210 PERA Contribution ($337 of a higher rate
1220 FICA Contribution ($497
1510 Workers Comp Insurance Premium ($277
5120 Building & Improvement ($12,000 New roof
5180 Capital Outlay; Other Equipment ($391 Reduction in price for a washer & dryer
Total ($20,000 $0
LIBRARY
240-45500 LIBRARY
5120 Building & Improvements ($4,500
5170 Office equipment ($7.000
TOTAL AMOUNT OF CHANGE TO LIBRARY ($11,500 $0
COMMUNITY DEVELOPMENT
201-46310 COMMUNITY DEVELOPMENT ADMIN
7200 Transfer out to COBG $17.245 From Comm. Development to CDBG revenue
TOTAL AMOUNT OF CHANGE TO COMM DEVLPMT $17,245 $0
TOTAL AMOUNT OF CHANGE ($341 ,277 $170,485
Page 6-6
CITY OF COLUMBIA HEIGHTS
OVERALL 1999 BUDGET SUMMARY
Administration
Community Development
Finance
Fire
General Government
Library
Liquor - Operating
Cost of Goods Sold
Police
Public Works
Recreation
Debt Service
All Funds
901,274
2,753,726
930,396
815,495
3,068,662
508,255
1,179,608
5,224,918
2,479,059
6,235,305
615,404
2,216,034
General Fund
901,274
o
528,709
789,402
794,758
o
o
o
2,196,268
1,870,962
615,404
o
GRAND TOTAL ALL FUNDS
TOTAL GENERAL FUND
TOTAL LIBRARY FUND
TOTAL GENERAL AND LIBRARY FUNDS
Page 6-7
26,928,135
7,696,776
508,255
8,205,031
CITY OF COLUMBIA HEIGHTS
OVERALL 1999 BUDGET SUMMARY
ALL FUNDS
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Page 6-8
CITY OF COLUMBIA HEIGHTS
TOTAL PERSONNEL - F.T.E. & SALARIES
1997 -1999
Adopted Proposed Adopted Adopted Proposed
Budget Budget Salaries Salaries Salaries
1998 1999 1997 1998 1999
ADMINISTRATION:
Mayor 0.20 0.20 9,000 9,000 9,000
City Council 0.80 0.80 31,200 31 ,200 31,200
Council Secretary 1.00 1.00 33,996 36,180 36,180
City Manager 1.00 1.00 75,500 75,500 75,500
Asst. to City Manager 1.00 1.00 52,700 56,012 56,012
Secretary to City Manager 1.00 1.00 33,200 35,264 37,280
Special ProjectsCoordinator 1.00 1.00 35,084 37,896 37,896
Intern 0.25 0.25 5,000 5,000 5,000
Assessing Accounting Clerk II 1.00 1.00 28,622 30,494 30,494
Clerk Typist II 0.75 0.75 21,046 22,357 22,357
TOTALS 8.00 8.00 325,348 338,903 340,919
COMMUNITY DEVELOPMENT:
Deputy Exec. Dir.lComm.Devel.Dir 1.00 1.00 48,086 52,808 52,808
Housing Coordinator 1.00 1.00 27,216 30,829 32,384
Occupancy Specialist 1.00 1.00 0 23,536 26,716
Occupancy Specialist 0.00 0.00 13,822 0 0
FSS Coordinator 0.50 0.50 0 11,768 12,994
Secretary 1.00 1.00 30,182 31,808 27,102
Planner 1.00 1.00 29,117 32,024 29,336
Building Inspector 1.00 1.00 42,018 48,372 48,372
Permits License Clerk 1.00 1.00 30,255 32,161 32,161
Intern 0.50 0.50 8,840 8,840 8,840
TOTALS 8.00 8.00 229,536 272,146 270,713
FINANCE:
Finance Director 1.00 1.00 73,460 77 ,ODD 77 ,ODD
Assistant Finance Director 1.00 1.00 46,140 47,892 51,006
M.I.S. Coordinators 2.00 2.00 39,330 76,700 85.800
Accounting Coordinator 1.00 1.00 34,476 36.732 36,932
Accounting Clerk II Payroll 1.00 1.00 31,988 34,576 31,552
Accounting Clerk II Utility 1.00 1.00 28,422 30,594 26,495
Accounting Clerk II Liquor(2) 1.50 1.50 40,947 44,535 38,536
Accounting Clerk I Utility 1.00 1.00 24,522 27,588 29,304
Meter Reader 1.50 1.50 20,176 30,633 27,968
Accounting Intern 0.40 0.40 3,500 3,500 3,500
Secretary II 0.75 0.75 21,091 22,495 22,720
Receptionist 1.00 1.00 25,670 28,447 25,042
Election Head Judge 0.12 0.00 1,872 2,736 0
Election Judge 0.86 0.00 10,080 15,120 0
TOTALS 14.13 13.15 401,674 478,548 455,855
FIRE DEPARTMENT:
Fire Chief 1.00 1.00 63,512 65,709 67,816
Assistant Fire Chief 1.00 1.00 53,804 49,496 52,436
Joumeyman Firefighters 5.00 6.00 233,355 249,120 298,944
Firefighter II 1.00 0.00 42,321 0 0
Recruit Firerfighter III 0.00 0.00 0 47,569 0
Page 6-9
CITY OF COLUMBIA HEIGHTS
TOTAL PERSONNEL. F.T.E. & SALARIES
1997.1999
Adopted Proposed Adopted Adopted Proposed
Budget Budget Salaries Salaries Salaries
1998 1999 1997 1998 1999
FIRE DEPARTMENT (CON'T)
PT Secretary 0.62 0.62 17 ,355 18,499 18,499
PT Firefighters/EMS 4.00 4.00 53,690 58,000 49,000
Clerk Typist II 1.00 1.00 21,060 21,923 21,923
TOTALS 13.62 13.62 485,097 510,316 508,618
LIBRARY:
Library Director 1.00 1.00 59,612 63,524 63,524
Children's Librarian 1.00 1.00 36,629 39,120 39,120
Adult Services Specialist 1.00 1.00 36,720 39,120 39,120
Clerk Typist II-Adult Services Dept 1.00 1.00 28,609 30,474 30,474
Clerk Typist II-Childrens Dept 1.00 1.00 26,862 28,609 28,609
5 Library Supervisors 0.65 0.65 16,661 17,737 18,914
8 Pages and 1 Choreperson 3.45 3.45 38,488 41,731 44,393
1 Circulation Clerk 0.75 0.75 4,375 11,129 18,131
TOTALS 9.85 9.85 247,956 271,444 282,285
MUNICIPAL LIQUOR STORES:
STORE # 1 :
Liquor Operations Manager 1.00 1.00 62,542 66,660 68,460
Assistant Liquor Manager 1.00 1.00 35,846 34,996 35,764
Store Supervisor 2.00 2.00 57,820 61,586 61,586
Head Cashier 1.00 1.00 0 20,904 20,904
Cashiers and Stockers 4.00 4.00 88,304 90,953 75,275
STORE # 2 :
Assistant Liquor Manager 1.00 1.00 35,212 37,510 37,510
Store Supervisor 1.00 1.00 28,910 30,793 30,793
Cashiers and Stockers 1.40 1.40 30,311 31,220 31,220
STORE # 3 :
Store Supervisor 1.00 1.00 28,910 30,793 30,793
Cashiers and Stockers 1.40 1.40 39,632 40,820 40,820
TOTALS 14.80 14.80 407,487 446,235 433,125
POLICE DEPARTMENT:
Police Chief 1.00 1.00 59,888 65,300 65,300
Police Captain 1.00 1.00 58,832 62,684 62,684
Police Sergeants 3.00 3.00 218,908 173,268 168,691
Police Corporals 2.00 0.00 0 107,598 0
Police Officers 16.66 21.00 841,625 912,541 1,057,615
Sr. Records Technician 1.00 1.00 36,720 39,120 39,120
Record Technicians 2.00 2.00 53,674 59,582 60,888
Community Service Officers 3.50 3.50 101,104 98,019 95,478
Secretary 1.00 1.00 30,289 32,266 32,266
Clerk Typist 1.00 1.00 26,088 27.794 27,794
Iny. Pay Ditt. 5.172 6,612 6,612
Seasonal Bike Safety 0.12 0.12 2.300 2,400 2.500
Federal Police Grant Patrol Officer: 1.32 0.00 90,122 67,472 0
Fast Cops Grant Patrol Officers 1.00 0.00 33,562 44,731 0
TOTALS 34.60 34.62 1,558,284 1,699,387 1.618,948
Page 6-10
CITY OF COLUMBIA HEIGHTS
TOTAL PERSONNEL - F.T.E. & SALARIES
1997.1999
Adopted Proposed Adopted Adopted Proposed
Budget Budget Salaries Salaries Salaries
1998 1999 1997 1998 1999
PUBLIC WORKS DEPARTMENT:
Public Works Director 1.00 1.00 65,271 72,716 66,353
Assistant City Engineer 1.00 1.00 51,114 54 ,463 54,463
Public Works Superintendent 1.00 1.00 51,943 55,313 55,313
Administrative Assistant 1.00 1.00 35,568 37,888 37,906
Shop Foreman 1.00 1.00 40,839 43,522 43,522
Secretary 1.00 1.00 30,638 32,645 32,644
Clerical/Purchasing Clerk 1.00 1.00 28,883 30,744 30,744
Engineering Tech IV 1.00 1.00 43,513 46,383 46,383
Engineering Tech III 1.00 1.00 37,963 40,448 35,842
Engineering Tech II 1.00 1.00 31.472 33,529 33,529
Forman 3.00 3.00 119,274 127,025 125,942
Maintenance III 3.00 3.00 114,320 121,813 121,813
Maintenance II 7.00 9.00 279,972 335,541 339,504
Maintenance I 8.00 6.00 202,468 185,501 179,736
Seasonal 2.37 2.37 81,600 85,000 88,400
TOTALS 33.37 33.37 1,214,838 1,302,531 1,292,094
RECREATION DEPARTMENT:
Recreation Director 1.00 1.00 47,448 47,166 54,568
Senior Citizens Coordinator 1.00 1.00 35,868 38,280 38,479
Senior Aerobic Instructor 0.00 0.33 0 0 8,188
Program Coordinator 2.00 2.00 48,916 50,260 54,290
Clerk Typist II-Park 0.00 0.00 0 0 0
Clerk Typist II-Recreation 1.00 1.00 28,318 30,148 30,148
Seasonal 1.75 1.75 34,080 36,120 40,337
Head Custodian 1.00 1.00 34,658 36,271 36,271
Custodian II 1.16 1.41 20,786 21,373 27,049
Custodian I 0.88 0.83 16,280 17,440 17 ,440
TOTALS 9.79 10.32 266,354 277 ,058 306,770
GENERAL GOVERNMENT BLOGS:
Head Custodian 0 1 0 0 24,773
TOTALS 0 1 0 0 24,773
TOTAL FULL TIME 117.48 117.33 4,535,154 4,947,595 4,907,975
TOTAL PART TIME 28.68 28.40 601,421 648,973 626,125
*NOTE: Part time, Seasonal and Tempory are shown in bold.
Page 6-11
COMMUNITY PROFILE
City of Columbia Heights
Location
County
Region
Senate District
Anoka
Metro
52
House District
Congressional District
52A
6
History
What is now Columbia Heights was once part of Manomin County. Manomin was too small to
support itself, so on November 2,1869, it was annexed to Anoka County. It was then considered
part of Fridley Township. On March 14, 1898, incorporation as a village was completed. The City
Charter was adopted on July 21, 1921. The City of Columbia Heights is 3.4 square miles in area.
Population
1900
1920
1930
1940
1950
123
2,968
5,613
6,053
8,175
1960
1970
1980
1990
17,533
23,997
20,029
18,910
Miles of Streets and Alleys
Trunk Highways 3.0
County 6.2
City Streets
Alleys
61.8
18.9
Sewer and Watermain Miles
Storm Sewers 33.6
Sanitary Sewers 59.0
Watermains
66.1
Parks
City Parks
Playgrounds
13
11
County Park
1
Schools
Senior High
Junior High
1
1
Elementary
Parochial Elementary
3
1
Building Permits
Year
1986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
Number
513
556
535
473
486
484
515
505
565
596
602
678
Est. Construction Cost
$13,269,300
4,215,085
8,916,756
5,180,247
5,198,200
4,894,021
2,373,433
3,292,353
4,522,438
4,927,970
11,910,040
5,904,308
Page 6-12
GLOSSARY
Accounting System. The total structure of records and procedures which record, classify, summarize, and report
information on the financial position and results of operations of a government or any of its funds, fund types,
balanced account groups, or organizational components.
Accrual Basis. A basis of accounting in which transactions are recognized at the time they are incurred, as
opposed to when cash is received or spent.
Ad Valorem Tax. A tax collected from all the real property within the City based upon the value of the property.
Ad Valorem Tax (Special Levy). A tax collected from all real property based upon the value ofthe property. This
category accounts for tax levies imposed on property for special purposes authorized by state statute, e.g. debt
service, Housing and Redevelopment Authority, contributions to the Fire Relief Association, etc.
Agency Fund. A fund consisting of resources received and held by the governmental unit as an agent for others.
Annual Budget. The budget authorized by resolution of the City Council for the fiscal year.
Appropriation. An authorization of the City Council to incur obligations and spend City funds. Appropriations
are usually made for fixed amounts and are typically granted for one year.
Appropriation of Fund Balance. Using the existing fund balance for current operations.
Assessed Valuation. The total value of all real and personal property in the city which was used as a basis for
levying taxes.
Asset. Resources owned or held by a government which have monetary value.
Attrition. A method of achieving a reduction in personnel by not refilling the positions vacated through
resignation, reassignment, transfer, retirement, or means other than layoffs.
Authorized Personnel. Employee positions, which are authorized in the adopted budget, to be filled during the
year.
Bond Proceeds. Funds received from the sale of any bond issue.
Budget. A council approved plan for receiving and expending public funds. An estimate of expenditures and the
proposed means of financing them.
Budgetary Basis. This refers to the basis of accounting used to estimate financing sources and uses in the
budget. This generally takes one of three forms: GAAP, cash, or modified accrual.
Budgetary Control. The control or management of a government or enterprise in accordance with an approved
budget for the purpose of keeping expenditures within the limitations of available appropriations and available
revenues.
Budget Calendar. The schedule of key dates which a government follows in the preparation and adoption of the
budget.
Budget Message. A general discussion of the proposed budget presented in writing as part of the budget
document. The budget message explains principal budget issues against the background of financial experience
in recent years and presents recommendations regarding the financial policy for the coming year.
Capital Improvements. Expenditures related to the acquisition, expansion or rehabilitation of an element of the
government's physical plant; sometimes referred to as infrastructure.
Capital Improvement Plan (CIP). The five year schedule of capital improvement projects and items. This is a
flexible budget document that is used as a planning tool for needed improvements.
Page 6-13
Capital Outlay. Expenditures that result in the acquisition of or addition to fixed assets which have a value over
$1000 and have a useful life of greater than one year.
Capital Projects. Major construction, acquisition, or renovation activities which add value to a government's
physical assets or significantly increase their useful life. Also called capital improvements.
Cash Basis. A basis of accounting in which transactions are recognized only when cash is increased or
decreased.
Certified Tax Levy. The ad valorem tax levy that is recorded with Anoka County.
Class Rate. Set by the Legislature, the rates are multiplied by the market value to determine the net tax capacity
of a property. '
Constant or Real Dollars. The presentation of dollar amounts adjusted for inflation to reflect the real purchasing
power of money as compared to a certain pOint in time in the past.
Consumer Price Index (CPI). A statistical description of price levels provided by the U.S. Department of Labor.
The index is used as a measure of the increase in the cost of living (Le. economic inflation).
Contingency. A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise
budgeted.
Contractual Services. Services rendered to a government by private firms, individuals, or other governmental
agencies. Examples include utilities, rent, maintenance agreements, and professional consulting services.
Cost-of-/iving Adjustment (COLA). An increase in salaries to offset the adverse effect of inflation on
compensation.
Current Ad Valorem. Taxes levied and becoming due during the current year, from the time the amount the tax
levy becomes due until a penalty for non-payment is attached.
Debt Service. The planned accumulation of revenues and appropriation of expenditures for the retirement of
long-term debt principal and interest.
Deficit. The excess of an entity's liabilities over its assets or the excess of expenditures or expenses over
revenues during a single accounting period.
Delinquent Ad Valorem. Taxes that remain unpaid on and after the date on which penalty for non-payment is
attached.
Department. The basic organizational unit of government which is functionally unique in its delivery of services.
Depreciation. Process of allocating the cost of a capital asset to the periods during which the asset is used.
Disbursement. The expenditure of monies from an account.
Distinguished Budget Presentation Awards Program. A voluntary awards program administered by the
Government Finance Officers Association to encourage governments to prepare effective budget documents.
Employee (or Fringe) Benefits. Contributions made by a government to meet commitments or obligations for
employee fringe benefits. Included are the government's share of costs for Social Security and the various
pension, medical and life insurance plans.
Encumbrance. The commitment of appropriated funds to purchase an item or service. To encumber funds is
to set aside or commit funds for a specified future expenditure.
Enterprise Fund. A fund that accounts for operations that are financed and operated in a manner similar to
private business enterprises-where the intent of the governing body is that costs of providing goods or services
to the general public on a continuing basis be financed or recovered primarily through user charges.
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Expenditures. The payment of cash on the transfer of property or services for the purposes of acquiring an asset,
service or settling a loss.
Expense. Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other
charges.
Fees. A general term for any fixed charge levied by government associated with providing a service permitting
an activity, or imposing a fine or penalty. Major types of fees include business and non-business licenses, fines,
and user charges.
Fiscal Year. For budgeting purposes the City's fiscal year is the calendar year.
Fixed Assets. Assets of long-term character that are intended to continue to be held or used, such as land,
buildings, machinery, furniture and other equipment.
Full-Time Equivalent (FTE). The number of hours of work performed by a full-time employee in one year (2,080),
or portions thereof.
Fund. A separate accounting entity, with a set of self-balancing accounts for recording the collection of revenues
and the payment of expenditures to carry out a specific function.
Fund Balance. The excess of an entity's assets over its liabilities. The term fund balance is used in
governmental fund types. The term retained earnings is used in enterprise funds.
GAAP. Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting and
recording encompassing the conventions, rules, and procedures that define accepted accounting principles.
General Fund. The largest fund in the City, the General Fund accounts for most of the City's financial resources.
General Fund revenues include: property taxes, licenses and permits, service charges, and other types of
revenue. This is the fund that accounts for the revenues and expenditures necessary to deliver basic operating
services: police, fire, finance, parks, publiC works, etc.
Goal. Specific items to be accomplished during the year.
Grant. A contribution of assets (usually cash) by one governmental unit or other organization to another.
Typically, these contributions are made to local govemments from the state and federal governments.
Homestead and Agriculture Credit Aid (HACA). An intergovernmental revenue from the State of Minnesota.
HACA replaces the old homestead credit program which provided tax relief to homestead properties. HACA is
an aid to local governments which pays for the increased tax relief provided to certain classes of property.
HRA. Housing and Redevelopment Authority. The HRA is a separate legal entity but is under the control of the
City and its Council. It was established to account for economic development and tax increment financing
activities.
Infrastructure. The physical assets of a government (e.g. streets, water, sewer, public buildings and parks).
Interfund Transfers. The movement of monies between funds of the same governmental entity.
Intergovernmental Revenues. Money received from the State or Federal government in the form of grants or
shared revenues for various activities.
Investment. Securities permitted by law are purchased and held for the production of income in the form of
interest.
Levy. To impose taxes for the support of government activities.
Levy Limitation. The maximum amount permitted to be levied by a taxing jurisdiction as established by
Minnesota Statutes. The levy limitations were lifted effective with taxes payable in 1993.
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Line Item Budget. A budget format that summarizes the object codes of expenditures for goods and services
that the City intends to purchase during the fiscal year.
Local Government Aid. Money given to the City from the State based on a formula that was originally designed
to provide tax relief and equalization among cities.
Mill. The property tax rate which is based on the valuation of property. A tax rate of one mill produces one dollar
of taxes on each $1,000 of assessed property valuation.
Municipal State Aid Maintenance. Money received from the State of Minnesota for the maintenance of certain
streets within the City which are designated "State Aid Streets".
Net Tax Capacity. The taxable value of all real and personal property in the city which is derived by multiplying
the market value by the applicable class rates.
Object of Expenditure. An expenditure classification, referring to the lowest and most detailed level of
classification, such as electricity, office supplies, asphalt, and furniture.
Objective. Something to be accomplished in specific, well-defined, and measurable terms and that is achievable
within a specific time frame.
Obligations. Amounts which a government may be legally required to meet out of its resources. They include
not only actual liabilities, but also encumbrances not yet paid.
Operating Revenue. Funds that the government receives as income to pay for ongoing operations. It includes
such items as taxes, fees from specific services, interest earnings, and grant revenues. Operating revenues are
used to pay for day-to-day services.
Operating Expenses. The cost for personnel, materials and equipment required for a department to function.
Other Services and Charges. Include expenditures for services other than personal services. Examples of such
charges include professional services, communication, transportation, advertising, printing and binding, insurance,
utility services, repair and maintenance, rentals, and depreciation.
Personal Services. Include expenditures for salaries, wages, and related employee benefits provided for all
persons employed by the City. Employee benefits include employer contributions to a retirement system,
insurance, sick leave, severance pay, and similar benefits.
Prior-Year Encumbrances. Obligations from previous fiscal years in the form of purchase orders, contracts or
salary commitments which are chargeable to an appropriation for which a part of the appropriation is reserved.
They cease to be encumbrances when the obligations are paid or otherwise terminated.
Property Tax Levy. The amount of dollars to be collected from the taxable property within a taxing district.
Proposed Budget. The recommended City Budget submitted by the City Manager to the City Council.
Proprietary Funds. Funds that account for government operations that are financed and operated in a manner
similar to a private business.
Reserve. An account used to indicate that a portion of fund equity is legally restricted for a specific purpose or
not available for appropriation and subsequent spending.
Resolution. A special or temporary order of a legislative body; an order of a legislative body requiring less legal
formality than an ordinance or statute.
Resources. Total amounts available for appropriation including estimated revenues, fund transfers, and beginning
balances.
Retained Earnings. The accumulated earnings of an Enterprise Fund which have been retained in the fund.
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Revenue. Funds that the government receives as income. It includes such items as tax payments. fees from
specific services. receipts from other governments, fines, forfeitures, grants, and interest income.
Special Revenue Fund. A fund used to account for the proceeds of specific revenue sources that are legally
restricted to expenditure for specified purposes.
Supplemental Appropriation. An additional appropriation made by the governing body after the budget year or
biennium has started.
Supplies. Include articles and commodities which are consumed or materially altered when used, such as office
supplies, operating supplies, repair and maintenance supplies, and small tools and minor equipment.
Tax Capacity. This measure replaced assessed valuation according to the 1988 tax law changes. Tax Capacity
is derived by using the new tax capacity percentages established by the Legislature.
Tax Capacity Rate. This replaced the term "Mill Rate" and was adopted by the Legislature in 1988. This rate
will be expressed as a percentage.
Transfers InlOut. Amounts transferred from one fund to another to assist in financing the services for the
recipient fund.
Truth in Taxation. A program adopted by the State Legislature which requires local governments to provide
notice of their proposed budgets and levies. They are then required to hold public hearings to inform the citizens
and give them the opportunity to provide input on spending and taxing levels.
Unencumbered Balance. The amount of an appropriation that is neither expended nor encumbered. It is
essentially the amount of money still available for future purposes.
Unreserved Fund Balance. The portion of a fund's balance that is not restricted for a specific purpose and is
available for general appropriation.
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