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Home My WebLink About1997 Adopted Budget CITY OF COLUMBIA HEIGHTS ADOPTED ANNUAL BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 1997 CITY COUNCIL Mayor Joseph S. Sturdevant Councilmember Donald G. Jolly Councilmember Meg Jones Councilmember Gary L. Peterson Councilmember Robert W. Ruettimann ADMINISTRATIVE STAFF Walter Fehst, City Manager William Elrite, Finance Director Kenneth Anderson, Community Development Director Thomas Johnson, Chief of Police Rebecca Loader, Library Director Charles Kewatt, Fire Chief Mark Winson, Public Works Director 1997 ADOPTED BUDGET Term Exoires 01/01/99 01/01/98 01/01/98 01/01/01 01/01/99 -- CITY OF COLUMBIA HEIGHTS 1997 ADOPTED BUDGET TABLE OF CONTENTS Introductory Section 1997 Budget Message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i Resolution Adopting the 1997 Budget .................................................... viii Organizational Chart ....................................................... . . . . . . . . . .. x 1997 Budget Preparation Calendar ....................................................... xi Financial Section Summary Pages Revenues-Comparative Analysis by Fund ............................. . . . . . . . . . . . . . . . . . .. 1 Expenditures-Comparative Analysis by Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 Comparative Analysis by Revenue Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3 Comparative Analysis by Expenditure Objectives. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4 General Fund General Fund Revenue .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 6 General Government Mayor-Council .................................................................. 9 City Manager .................................................................. 13 Legal Services ................................................................. 16 Administrative Services Finance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 18 Elections ................................................................... 22 Assessing .................................................................. 25 Planning ................................................................... 28 General Government Buildings .................................................. 30 Public Safety Police . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 33 Fire . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 39 Protective Inspection ............................................................ 44 Civil Defense .................................................................. 46 Animal Control ................................................................. 50 Public Works Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 52 Engineering ................................................................... 55 Streets ..................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 59 Street Lighting ................................................................. 63 Traffic Signs & Signals ........................................................... 66 Other Departments Sanitation Weed Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 69 Tree Trimming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 71 Dutch Elm Sanitation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 74 Dutch Elm Replacement ....................................................... 77 Recreation Administration ............................................................... 80 Youth Program .............................................................. 84 Adult Athletics ............................................................... 87 Traveling Athletics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 90 Silver Lake Beach ............................................................ 93 Trips & Outings ....... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 95 Senior Citizens .............................................................. 97 Recognition/Special Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 100 Murzyn Hall .................................................................. 103 Parks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 107 Contingencies & Transfers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 112 CITY OF COLUMBIA HEIGHTS 1997 ADOPTED BUDGET TABLE OF CONTENTS (CONT) Special Revenue Funds Municipal State Aid ............................................................... 114 Cable Television ................................................................. 11 8 Para-Transit .................................................................... 124 Library Fund .................................................................... 128 D.A.R.E. Program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 134 Federal Police Grant .............................................................. 142 Fast Cops ..................................................... . . . . . . . . . . . . . . . .. 146 Project Pride .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 150 Debt Service Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 154 Capital Projects Funds State Aid Construction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 170 General Government Buildings ...................................................... 180 Parks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 184 Infrastructure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 190 Sheffield ....................................................................... 194 Capital Equipment Replacement General Fund ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 198 Sewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 204 Water . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 208 Garage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 212 Enterprise Funds Water Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 216 Sewer Utility .................................................................... 228 Refuse Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 240 Liquor ......................................................................... 250 Water Construction ............................................................... 266 Sewer Construction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 270 Internal Service Funds Central Garage .................................................................. 274 Energy Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 280 Data Processing ................................................................. 286 Trust Fund Police/Fire Contingencies Reserve ................................................... 290 Community Development Community Development Revenue ................................................... 294 Building Inspection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 295 Administration ......................................... . . . . . . . . . . . . . . . . . . . . . . . . .. 299 CDBG/HOME ................................................................... 310 Parkview Villa North. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 318 EDA .......................................................................... 324 Section 8 Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 332 Parkview Villa South .............................................................. 340 Rental PropertyNacant Land. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 346 HRA .......................................................................... 358 Multi-Use Redevelopment .......................................................... 362 CITY OF COLUMBIA HEIGHTS 1997 ADOPTED BUDGET TABLE OF CONTENTS (CO NT) Non-Appropriated Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 366 15-Year Capital Improvement Plan Section. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 367 Statistical Section Five-Year Projection of Tax Supported Funds .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 380 1997 Tax Supported Expenditures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 381 Summary of Computations for 1997 .................................................... 382 Anoka County Property Taxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 383 Anoka County Property Taxes Based on $105,000 Home. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 384 Overall 1997 Budget Summary ...................................... . . . . . . . . . . . . . . . . .. 385 Composition of the 1997 Total Tax Rate ................................................. 386 Composition of the 1997 Tax Base ..................................................... 387 General & Library Fund Comparison of 1996-1997 Expenditures & Revenues. . . . . . . . . . . . . . . . . . . .. 388 Comparison of Revenue Sources to Total Revenue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 389 General & Library Fund Comparison of 1996 & 1997 Taxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 390 General & Library Fund Expenditures by Classification ...................................... 391 General & Library Fund Expenditures by Functional Areas ................................... 392 Sources of General & Library Fund Revenue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 393 Increase in City Property Taxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 394 Who Gets Your Property Tax Dollars? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 395 Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 398 CITY OF COLUMBIA HEIGHTS 1997 ADOPTED BUDGET FUNCTIONAL TABLE OF CONTENTS City Manager/Administration Mayor-Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9 City Manager .............................................................................. 13 Legal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 16 Assessing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 25 Recognition/Special Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 100 Cable Television ........................................................................... 118 Para Transit .............................................................................. 124 Capital Improvements General Government Buildings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 180 Sheffield .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . .. 194 Refuse Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 240 Energy Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 280 Community Development Planning .................................................................................. 28 Protective Inspection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 44 Building Inspections ........................................................................ 295 Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 299 CDBG/HOME ............................................................................. 310 Parkview Villa North ........................................................................ 318 EDA .................................................................................... 324 Section 8 Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 332 Parkview Villa South ........................................................................ 340 HRA .................................................................................... 358 Multi-Use Redevelopment Plan ................................................................ 362 Finance Finance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 18 Elections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 22 General Government Buildings ................................................................. 30 Contingencies & Transfers ................................................................... 112 Liquor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 250 Data Processing ........................................................................... 286 Police/Fire Contingencies Reserve ............................................................. 290 Fire Department Fire . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 39 Civil Defense. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 46 Capital Equipment Replacement ............................................. . . . . . . . . . . . . . . . . .. 198 Library Library .................................................................................. 128 Police Department Police ............................................................................... . . . .. 33 Animal Control ............................................................................. 50 D.A. R. E. Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 134 Federal Police Grant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 142 Fast Cops . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 146 Capital Equipment Replacement ............................................................... 198 Public Works Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 52 Engineering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 55 Streets ................................................................................... 59 Street Lighting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 63 Tra~ic ~igns & Signals ....................................................................... 66 Sanitation ............................................................................... 69- 77 Parks ................................................................................... 107 Municipal State Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 114 State Aid Construction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 170 Capital Improvements Parks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 184 Infrastructure ............................................................................. 190 Capital Equipment Replacement Funds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198-212 Water & Sewer Utility ....................................................................... 216 Water & Sewer Construction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 266 Garage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 274 Recreation Recreation ............................................................................. 80-103 Project Pride . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 150 CITY OF COLUMBIA HEIGHTS DATE: December 4, 1996 TO: Members of the City Council FROM: Walter Fehst, City Manager RE: 1997 Budget Message This budget message accompanies the 1997 budget document distributed to the City Council and available to the public. Overview Budget Highlights The budget reflects the following major changes on the expenditure side: Departmental budgets for tax-supported funds held the line with only an average overall 3.15% increase. The following chart shows the major increases: ..:'.:::::=.:.::::::::>;:.:::<::..::::.:.:....'.; .," ..:...:'....'......:.:.:.:..........:....; ..... :........... ";";"".","";.. .....;'.:.'.'.....'...::.......::.:".:.............'.'. ................ . .i..\.....;t..?'...._~~l i:U.Y)~t .....:>~~. ...:..lll.....>.....~... ..~.l~e it).... ...t.. ..... .. ... .. .. ."'1_.. .i.nu.... ............6Om.1996 Fire 686,696 731.616 44,920 6.54% Animal Control 11 ,685 13,325 1,640 14.04% Traffic Signs & Signals 49,159 59,159 10,000 20.34% Recreation Administration 141,350 173,912 32,562 23.04% Youth Program 28,917 41 ,540 12,623 43.65% Adult Athletics 19,470 20,545 1.075 5.52% Traveling Athletics 16,999 22,861 5,862 34.48% Parks 570,456 612,055 41 ,599 7.29% Tree Trimming 27,788 44,933 17, 145 61. 70% Contine:encies & Transfers 516,273 611 , 100 94,827 18.37% City Council 1997 Budget Message Page i - ....- Significant changes on the revenue side include: The State has now started a new funding type called, "Local Perlormance Aid". For the first two years. cities will receive this aid simply by applying for it and indicating that the City is developing a "Performance Standards". In the future. it is anticipated that the amount of aid the City receives under Local Performance Aid will be based on some type of perlormance standards and evaluation. In 1997 the City is slated to receive $21,063 in Local Perlormance Aid; however, $18,681 of this amount comes from the reduction in the amount the City should have received in HACA. The net result is that the amount the City is receiving in new revenue under Local Perlormance Aid is less than $3,000. The following chart shows the 1994 through 1997 comparison of City property tax levies. 1997 1996 1995 1994 2,309,995 2,065,230 2,005,078 1,948,860 728.149 688,931 603,621. 634,839 3,038,144 2,754,161 2,608,699 2,583,699 NOTE: The above chart reflects the budgeted levies and does not represent the actual amounts recetved. For 1997 the proposed increase in the City's total levy is $184,983, or 6.7%. In addition, in 1996 an EDA was created and their levy is $99,000. which is included as part of the City's levy. bringing the total increase to $283,983, or 11.85%. On a $70,000 home, this would result in the City tax increase of $14.87 per year; on an $80.000 home. it would be an increase of $18.69 per year; and on a $100,000 home, it would be an increase of $27.18 per year. This level of state aid and tax levy will maintain our overall quality of service for 1997; however, there is a potential for future reductions in state aids and fiscal disparities area-wide tax. It is currently projected that Columbia Heights will receive $728.149 in area-wide tax from commercial properties in other metropolitan jurisdictions. The budget addresses the City Council goals as outlined in more detail in the budget policies section of the document. In this regard the budget includes increased funding of the Economic Development Authority, increased funding for the Recreation Department, and continued funding of the increased staffing in the Police Department. Economic Environment As indicated in the Moody's Municipal Credit Report for the City of Columbia Heights. our finances remain satisfactory with reasonable General Fund reserves. Because of this, the City has maintained an "A 1" bond rating. Our revenue structure is somewhat vulnerable to economic pressure since approximately 49% of our revenue base comes from state and other governmental aid. As these aids City Council 1997 Budget Message Page ii ~ and the City's property tax revenue is received in the last six months of the year, the City has been maintaining a cash flow fund balance equal to 40% of the General Fund operating budget. The City's pIimary source for increasing revenue is through property tax levies. Over the past several years, the City Council has maintained a very conservative profile in increasing taxes by minimal percentages. To maintain the quality of services provided to the residents of Columbia Heights, it may be necessary to develop a policy of a slightly higher property tax increase. At the present time, the City benefits from the surrounding commercial economic environment. For 1997, it is projected that the City will receive $728,149 in fiscal disparities area-wide tax from commercial property in other communities. This area-wide tax acts as a direct decrease to the amount Columbia Heights' residents have to pay in property taxes. Significant Highlights on General Fund Expenditures by Functional Area General Administration General Administration is comprised of all administrative components of the City: Mayor-Council, City Manager, Elections, Finance, Assessing, Civil Process, and General Government Buildings. The total projected increase for 1997 is 0.97% over 1996. The reason for the small overall increase is that expenses in General Government Buildings and Elections were significantly reduced for 1997. In general government buildings, the major reduction was in the area of liability insurance. In previous years this department had picked up a significant portion of the insurance premium. In the elections. the primazy expense reduction was in the area of personal services. As 1997 is a City election year, we have fewer election judges on duty because the voter turnout is greatly reduced, resulting in a UBlIC SAFETY 2.823.962 reduction in the 1997 Elections budget. GENERAL FUND AND LIBRARY FUND EXPENDITURES EXPENDITURES BY FUNCTIONAL AREAS 1997 ADOPTED BlTlGET Public Safety FINANCE.ELECTIONS.ASSESSING 624.054 ADMINISTRATION 665.845 LIBRARY 476.329 PUBLIC WORKS 1.135.275 This functional area is comprised of the Police Department, Fire Department. Civil Defense, and Animal Control. The 1997 budget is $2,823,962, which represents 39% of the total General Fund budget. The Police Department has an operating budget of $2,056,122, or 29%, and the Fire Department has an operating budget of $731,616, or 10%. This does not include capital equipment for the two departments, which is budgeted for in the Capital Equipment Replacement Fund. The Police Department requested $126,900 for new equipment. This included $7,000 for a laser speed unit which was purchased in 1996, bringing their equipment to a net cost of $119,900. The equipment requested included three new vehicles, two new vehicle light bars, one radar replacement. one sound light meter, two notebook computer/mobile digital terminals, opticoms, and five police video systems. Of this amount, the City Manager cut $30,000 from the equipment budget. $4,000 was cut from opticoms to bring the cost down to the actual cost to place opticoms in ten vehicles. Also cut were the five police video systems. In the Fire Department, the Capital Equipment Replacement budget is $82,400. $80.000 is for a new ambulance, and $2,400 is to equip four fire trucks with the opticom system. Although the ambulance was budgeted for in 1997, it was purchased in 1996. City Council 1997 Budget Message Page iii .... Public Works The Public Works Department is comprised of Engineering, Streets, Street Lighting. Traffic Signs and Signals, Parks, Tree Trimming and Replacement, and Sanitation. The total Public Works budget for 1997 is $1, 747,330, which is a decrease of $31, 146, or 1. 75%, from 1996. The most significant decrease is in the area of Streets, where the budget decreased by $51.576, or 8.97%, with most of the decrease in the capital outlay area. which saw a reduction of $14.000. The only capital outlay items in Streets for 1997 are a floor in the new cold storage building for $5.500 and a final mat on the Service Center storage area for $10,000. The most significant increase in the Public Works area is in Parks. with a $612,055 budget or an increase of 7.29%, or $41,599. from 1996. In addition, Parks is budgeting for $23,000 in capital equipment replacement for one plow package in the amount of $2,000, an extended mower ann for $21,000 in Fund 431, Capital Equipment Replacement, and $123,650 in Fund 412, Capital Improvements Parks. for park improvement. Another significant budget item in the Public Works Department is that Tree Trimming and Dutch Elm Sanitation and Replacement budgets are down for 1997. In this area, Tree Trimming increased by $17,145; however, Dutch Elm Sanitation and Replacement budgets were decreased by $23.156 since the dutch elm disease problem is becoming less significant. The net result is that this entire section of the budget is down by $6,011, or 4.12%. Recreation and Murzyn Hall This functional area of the City includes Recreation Administration. Youth Programs. Adult Athletics, Traveling Athletics, Trips and Outings, Senior Citizens, and Murzyn Hall rental. The total budget for this area increased from $289,358 in 1996 to $343,351 in 1997, which is an increase of $53,993 or 18.66%. The most significant increase was in Recreation Administration, which increased by $32,562, or 23%. The other significant change for 1997 was that in 1996 $10,000 was budgeted in Recognition/Special Events for the Back to the Parks program. This was continued and budgeted under youth programs in 1997. Murzyn Hall budget increased by $10,832. or 5.75%. At the same time, rental income for Murzyn Hall increased by $1,000 or 1. 72%. Community Development With the restructuring of Community Development, the elimination of the HRA Board, the creation of an Economic Development Authority (EDA), and the hiring of an executive director for this functional area, there was a major revamping in the Community Development budgets. In general, Community Development is comprised of Building Inspections, Community Development Administration, Home Improvement, Community Development Block Grant, Community Development Block Grant/HOME Program, Parkview Villa North, Parkview Villa South, the EDA, Minnesota Housing Finance Agency, Local Section 8 Housing, Metro Section 8 Housing, Rental Properties, and the HRA. With the total revamping of this division, it is hard to draw a comparison between 1996 and 1997 as several items were not budgeted for in 1996. The EDA is proposing a general tax levy of $99,000. The previous HRA tax levy of $72, 192 will continue as this money is dedicated to repay the Sheffield area redevelopment loans. With this being the first year of an EDA levy, the EDA will not receive any HACA from the state, as the amount of HAC A that is received is based on the prior year's levy. Thus, HACA will not be distributed to the EDA based on the 1997 levy; however, since the HRA had a levy of $72,192 in 1996, it will be receiving approximately $11,000 in HACA for 1997. This amount will be transferred to the Community Development fund to offset general Community Development expenses. Library City Council 1997 Budget Message Pageiv "'- The Library Fund is a separate fund from the General Fund; however. it is also supported by general property tax revenue. For 1997 its projected operating expenses increased to $476.329 or a $35.923, or 8.16%. increase from 1996. The major area of increase in this budget is in capital equipment. which increases from $9.135 to $33,430. Of this amount. $32.630 is to replace the current security system which is now obsolete. The hardware and targets that are used in this system are no longer manufactured and attempts to find a compatible target from other sources have been unsuccessful. New materials coming into the Library can no longer be targeted to respond to the existing security system. Library staff feel strongly that the security system needs to be replaced. The proposed system is based on a magnetic tape and is similar to the system used in the Anoka County library system. Other increases in the Library are minimal. Revenues General Fund Total operating revenues for the General and Library Funds are up 4.47%. Some significant highlights are a projected increase in fiscal disparities area-wide tax of 5.69% from the 1996 budget. The dollar amount projected for 1997 is $728.149. As described above. this is revenue that is generated from commercial properties in other metropolitan areas and distributed to taxing entities and communities with low commercial development. Without the area-wide tax. the property owners in Columbia Heights would have to pay the full tax burden. After application of the area-wide tax. the City's local levy increases by $145.765. or 7.06%. and the EDA levy SOURCES OF GENERAL FUND AND LIBRARY FUND REVENUE increases by $99.000. for a total local levy 1997 PROPOSED BUDGET increase of $244.765. or 11.85%. The other revenue items of significant note were mentioned previously and relate to the new Local Performance Aid. HACA. and local government aid. With these aids and a minimal local levy increase. it is anticipated that taxes on an average $70.000 home in Columbia Heights will increase by $14.87 annually. Outside of intergovernmental revenue and taxes. there are three other significant areas for revenue in the General Fund. The first is licenses and permits. which INTERGOVERNMENTAL 3,339.757 amounts to approximately $156.200 in revenue for 1997. As part of the budget process (or separately) the Council should consider reviewing the permits that are required and fees that are charged to ensure the charges are covering all costs for licenses. permits. and the necessary inspections and staff work related to the licenses and permits that are issued. Another major revenue source is charges for current services. In this area the most significant revenue source is the charge for police services provided to the City of Hilltop. The current contract for those services expires in March of 1997. TIlls should be evaluated as part of the renewal process to ensure that the amount charged to Hilltop adequately covers the cost of the services provided. The last major area of revenue is from Murzyn Hall rentals and is budgeted at $59.000 in 1997. As reported in the previous section. the total costs for operating Murzyn Hall are $199.000. which leaves the City supplementing Murzyn Hall in the amount of $140.000. OTHER 438,238 E.D.A.99.000 AREA WIDE TAX 728,149 SERVICES 332,325 City Council 1997 Budget Message Page V In summary. with the total revenue for the General Fund amounting to $6,975.622, and expenditures currently set at $7.183,480. it is projected that $171,573 of General Fund balance will be used to supplement the 1997 budget. Utility Fund Water and sewer rates in the City of Columbia Heights have had very modest increases over the years. Since 1992 water rates have increased 1O~ per 100 cubic feet, and sewer rates have increased 15~ per 100 cubic feet. During the same period of time, the base water rate charged to the City of Columbia Heights by the City of Minneapolis has increased by 19~, and the sewer rate charged to the City by the Metropolitan Council has increased by 1 7 ~. Based on these rate increases from our suppliers. the City is not keeping pace with adequate increases to our customers. As a result, the water service charge in the 1997 budget was increased by 8%. Even with that increase. the expenses for 1997 exceed revenue by $9.000. In the Sewer Fund, a projected increase in sewer service charges was not included in the 1997 budget; however. the current 1997 budget projects using $158,000 in fund reserves. To offset this use of fund reserves and generate adequate revenue to cover expenditures, the Sewer Fund would need a 14% rate increase. The final remaining utility fund is the Refuse Fund. Although it is anticipated for 1997 that Refuse Fund expenditures will exceed revenue by $120.000, staff is not recommending a rate increase as there is an adequate surplus in the Refuse Fund to cover these expenditures. Liquor Fund The City operates three municipal liquor stores. Under the management of Phil Suckennan. the municipal liquor operation has proven to be very successful. and a leader in the state in profitability for the City. For several years, the Liquor Fund has funded the General Capital Equipment Replacement Fund. This equipment replacement fund provides funding for all General Fund equipment. including police squad cars. fire trucks, Public Works' equipment, and other equipment utilized in the General Fund. The internal departmental goal for 1997 is to evaluate the feasibility of building a new stand-alone liquor store on Central Avenue. Currently, the store is very profitable; however, the rent, common area maintenance, and property taxes are excessively high. By building a stand-alone store on Central Avenue, we would eliminate property taxes since we would be tax- exempt if the City owned the building. In addition, we would eliminate the high common area maintenance charges and administrative charges passed on to us from the landlord. This, combined with the amount of rent that is being paid. makes it very feasible to purchase property and build an attractive stand-alone store that would pay for itself in approximately ten years. During the latter part of 1996, staffwill be evaluating this and presenting a proposal to the City Council to purchase land and build a stand-alone store. Conclusion The above description should give an overview of the most salient changes and assumptions included in the budget. As noted earlier, this is a hold-the-line budget as much as possible to avoid significant increases in property taxes. However. the budget does give high priority to public safety efforts and increased funding for the continuance and expansion of recreational programs. Included with the budget document are summary schedules for revenues and expenditures, personnel. and detailed capital budget requests. These are intended to provide an overview of the total City budget. Each departmental section within the budget includes a narrative of the department's major goals and objectives. Also included are budget summaries of the program totals for the department, as well as a summary for each department's total salaries, supplies, other City Council 1997 Budget Message Page vi charges, and capital outlay. This type of presentation should provide the City Council and the public an overview of each department's operations and budget. The budget process is a major undertaking by City staff and the City Council, which requires a great deal of work performed by all involved to bring the process to a successful conclusion. I extend my appreciation in this endeavor to all department directors and their staff. and a special thanks to Jean Andres for her time and efforts in coordinating the overall budget process, assembly of all departmental budgets, and the processing of the final budget document. City Council 1997 Budget Message Page vii - RESOLUTION 96. 91 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA ADOPTING A BUDGET FOR THE YEAR 1997, AND SETTING THE CITY, EDA AND HRA LEVY COLLECTABLE FOR THE YEAR 1997 NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1hat the following is hereby adopted by the City of Columbia Heights. Section A. The proposed budget for the City of Columbia Heights for the year 1997 is hereby approved and adopted with appropriations for each of the funds as listed below. General Fund Community Development Admin. CDGB/HOME Parkview Villa North Parkview Villa South EDA Section 8 Housing Temp HousingNacant Land HRA Para Transit Fund State Aid Cable Television Fund Libra ry DARE Project Police Grant Fast Cops Project Pride Capital Improvements Fund MultiUse Redevelopment Infrastructure Capital Equipment Replacement Funds Central Garage Fund Liquor Fund Water Utility Fund Sewer Utility Fund Refuse Fund Water & Sewer Construction Energy Management Data Processing Police/Fire Contingencies Reserve Debt Service Fund Total Expense Including Interfund Transfers Expense 7.238,480 215,164 369.182 257,221 137,120 400,298 336,249 45,286 83,192 o 154,726 174,763 476,329 9,075 112,290 42,737 3,185 394,125 o 157,500 480,728 304,865 6,356,583 1,346,107 1,250,451 1,367,423 357,500 329,151 127,506 90,000 2,887,136 25,504,372 Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies, as hereinafter set forth for the year 1997: General Fund Community Development Admin. CDGB/HOME Parkview Villa North Parkview Villa South EDA Section 8 Housing Temp HousingNacant Land HRA Para Transit Fund State Aid Cable Television Fund Library DARE Project Police Grant Fast Cops Project Pride Capital Improvements Fund MultiUse Redevelopment Infrastructure Capital Equipment Replacement Funds Revenue Available 7,238,480 215,164 369,182 257,221 137,120 400,298 336,249 45,286 83,192 o 154,726 174,763 476,329 9,075 112,290 42,737 3,185 394,125 o 157,500 480,728 Page vii i Central Garage Fund Liquor Fund Water Utility Fund Sewer Utility Fund Refuse Fund Water & Sewer Construction Energy Management Data Processing PolicelFire Contingencies Reserve Debt Service Fund Total Revenue Including Interfund Transfers 304,865 6,356,583 1 ,346,107 1,250,451 1,367,423 357,500 329,151 127,506 90,000 2.887,136 25,504,372 Section C. The following sums of money are levied for the current year, collectable in 1997. upon the taxable property in said City of Columbia Heights, for the following purposes: Estimated Area-Wide 728,149 Estimated Local Levy 2,210,995 EDA Levy 99.000 Total Levy 3,038,144 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for fiscal year 1997 in the amount of $72,192. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Approved this 23rd day of December 1996 Offered By: Peterson Seconded By: Jones Roll Call: All ayes ~:\HOMEwEAN.A\BUDGET97\SUM\AES a Page i x CITY OF COLUMBIA HEIGHTS ORGANIZATIONAL CHART I Mayor: I Joseph Sturdevant I Council Secretary* = I City Manager: I Walter Fehst POLICE (Administered by Mayor) Police Chief: Thomas Johnson Secretary II Clerk-Typist II Police Captain Patrol Sergeants (3) Patrol Officers (17) Investigators (3) Comm. Service Officers (3) Sr. Records Technician Secretary II-A (2) FIRE Fire Chief: Charles Kewatt Secretary II (PI') Deputy Fire Chief Firefighters (6) Volunteer Firefighters (24) LIBRARY Library Director: M. Rebecca Loader Clerk-Typist II (2) Library Supervisor (5 PT) Page (8 Pr) Chore person (Pr) Adult Service Specialist Children's Librarian RECREATION Recreation Director: Randall Quale Clerk-Typist II Senior Citizen Coordinator Recreation Program Coordinator (2) Head Custodian Custodian II (3 Pr) Custodian I (2 PT) COMMUNITY DEVELOPMENT Community Development Director: Kenneth Anderson Secretary II Secretary Building Inspector Housing Coordinator Zoning/Grant Coordinator Occupancy Spec./Fam. Self-Suff. Coord. (Pr) Councilmembers: Donald G. Jolly Meg Jones Gary L. Peterson Robert W. Ruettimann Commissions & Boards: Charter lIRA Police, Fire & Civil Service Downtown Development Insurance Traffic Cable Communications Planning & Zoning Human Services Park Merit Library Science, Technology & Energy City Manager's Secretary . Asst. to City Manager Special Projects Coord. Special Assessments Accounting Clerk IT Clerk-Typist II (Pr) FINANCE Finance Director/City ClerklI'reasurer: William Elrite Secretary II (Pr) Assistant Finance Director Accounting Coordinator Payroll/Accounting Clerk Utilities Accounting Clerk II Utilities Accounting Clerk I Liquor Accounting Clerk II (2 Pr) Switchboard OperatorlReceptionist Meter Reader Liquor Operations Manager Asst. Operations Managers (2) Retail Clerks (24 Pr) Liquor Store Supervisor (4) MIS Coordinator Elections PUBLIC WORKS Public Works Director/City Engineer: Mark Winson Secretary II-A Clerk.Typist IT Assistant City Engineer Engineering Technician IV Engineering Technician III Engineering Technician II Public Works Superintendent Foreman (3) Maintenance III (1) Maintenance II (6) Maintenance I (9) Foreman-Vehicle Maintenance Maintenance III-Mechanic Maintenance Ill-Bodyman/Painter Admin. Assistant-Public Works Clerical/Purchasing Clerk *Al.so serves in the capacity of Deputy City Clerk under the Finance Director/City ClerklTreasurer. Page x CITY OF COLUMBIA HEIGHTS 1997 BUDGET PREPARATION SCHEDULE April 1, 1996 . . . . . . . . . . . . . . . . . . . . .. Departments begin preparation of requests May 7, 1996 . . . . . . . . . . . . . . . . . . . . . .. All department requests are received by the Finance Department . May 30,1996 City Manager reviews requests with each department July 8, 1996 . . . . . . . . . . . . . . . . . . . . .. City prepares final recommended budget August 12, 1996 . . . . . . . . . . . . . . . . . . .. City Council receives City Manager Recommended Budget September 3, 1996 City Council conducts overview of budget to determine maximum possible tax levy increase September 9, 1996 . . . . . . . . . . . . . . . . .. City Council passes preliminary "not to exceed" tax levy September 23, 1996 City Council begins a review of each department or fund and identifies cuts/changes November 25, 1996 ................. City Council work session to provide an indication of adjustments to tax levy December 4, 1996 .................. Tentative Truth in Taxation Hearing; by law, City Council cannot adopt final budget December 30, 1996 Tentative date to adopt 1997 Budget Last day to certify tax levy to Anoka County December 23, 1996 9608261 1996 Budge1 Preparation Schedule Page xi CITY OF COLUMBIA HEIGHTS 1997 BUDGET General Fund Community Development Admin CDBG/HOME Parkview Villa North EDA Section 8 Housing State Aid Maintenance Parkview Villa South Cable Television Para Transit Temp HousingNacant Land Library Fund DARE Project Federal Police Grant Fast Cops Grant Community Police Fund Project Pride HRA Capital Improvements Sheffield Multi-Use Development Plan Infrastructure Fund Cap Equip Replacement Water Utility Sewer Utility Refuse Utility liquor Fund Water & Sewer Construct Central Garage Energy Management Data Processing Police/Fire Cont Reserve Compensated Absences GRO$S'fOlAL LESS: Inter-Fund Transfers TOTAL Fund Balance Increase/Decrease TOTAL Debt Service LESS: Inter-Fund Transfers Change to Fund Balance TOTAL DEBT SERVICE GRAND TOtAL~CLUQING bESTSER\IICE home\Jean.albudget97\sumlreva REVENUE. ALL FUNDS COMPARATIVE ANALYSIS BY FUND 1994 Actual Revenue 6,682,235 o o o o o 146,409 o 92,948 56,560 413,701 6,054 146,143 o 37,500 174 o 269,758 588,759 o 217,737 372,535 1 ,198,262 1,047,226 1 ,400,108 5,549,516 102,754 303,569 271,114 77,800 162,003 161,451 1995 Actual Revenue 6,485,816 198,085 362,459 419,664 o o 103,995 203,970 95,750 44,864 o 620,938 5,180 43,062 83,368 o 380 o 489,956 259,796 1 140,553 451,663 1,225,706 1,426,622 1,420,443 5,710,951 178,046 306,715 272,641 78,158 187,213 27,235 1996 Adopted Budget 6,726,544 710,759 370,000 254,556 o o 120,000 185,144 90,000 85,406 o 435,918 6,325 50,399 81,288 o 3,000 o 201,610 o 31,000 155,000 373,786 1,216,055 1,168,279 1,242,465 5,708,690 136,797 310,675 277,657 103,000 199,842 o 1997 Manager Proposed 6,975,622 216,000 372,627 257,936 422,479 337,424 130,000 184,304 90,000 o 46,410 458,993 9,075 31,641 42,737 o 3,500 83,1 92 292,000 72,192 o 35,000 409,000 1,337,010 1,091,830 1,247,220 6,551,929 130,000 326,825 287,084 128,775 236,126 o 1997 Adopted Budget 7,011,907 2H5,000 372,627 257,936 422,479 337,424 130,000 184,304 90,000 o 46,4 10 458,993 9,075 31,641 42,737 o 3,500 83,192 292,000 72,192 o 160,000 409,000 1,337,010 1,091,830 1,247,220 6,551,929 130,000 326,825 287,084 128,775 236,126 o Increasel Decrease From 1996 285,363 (494,759) 2,627 3,380 422,479 337,424 10,000 (840) o (85,406) 46,4 1 0 23,075 2,750 (18,758) (38,551) o 500 83,192 90,390 72,1 92 (31,000) 5,000 35,214 120,955 (76,449) 4,755 843,239 (6,797) 16,150 9,427 25,775 36,284 o .... ... . .. .. , ...... ...t~;$~,~le . ...gtM~43i2~02q.~44A~. .$t~$P$,~,n.. . . ~M~ae;21l? . . j;7?4,~1 1,821,032 1,626,238 1,281,339 1,352,033 1,477,033 195,694 957,507 1'1,4$3;2$4 . . Ht21El;~$2. 1~~9El?A~$e .~OA$4\$~ .20,4$ttas... (29,389) (1,276,607) (680,305) ...... ..Ut525.717 . . ..Ht24lS.S81. .20...2S9Jt6:3 ..21.i35.~03 .2L140;203 (649,020) 9,452,917 3,089,049 7,999,684 1,412,961 (6,750,563) 251,455 2,550,768 1 ,460,768 (395,768) 2,541,068 1,431,068 (346,068) 2,541,068 1,431,068 (346,068) 8,203,796 1 ,424,633 1,485,768 1 ,456,068 1,456,068 ......'...'-.....'.........,..... ... '.'.,',.,'..,......,'.'.-.,... .......-..-..-.... ..................,...,.....,...-.,. ...... ,... ... '. .... .. ".. .... . ,. ... . . . . ... . .-. .........,.... . .. ... .. . .... . . . . .:. : - .: . ... .,.. '. ... .:- .. :.;::': ." :;:-:.;:. ":.';:>'.';>':. :'. -'. . . .24.729,57320.B1f..014. .2i~125231.22US9't211. . 22.S9El;271 l;$2~t~7 627,587 EKIDJ'40. . (9,700) (29,700) 49,700 . (29,700) 871 ;040 Percent Inc/Dec From 1996 4.24% -69.61 % 0.71% 1.33% N/A N/A 8.33% -0.45% 0.00% N/A N/A 5.29% 43.48% -37.22% -47.43% N/A 16.67% N/A 44.83% N/A N/A 3.23% 9.420/0 9.95% -6.54% 0.38% 14.77% -4.97% 5.20% 3.400/0 25.02% 1 8.16% N/A .S.S2% 15.27% 8,06% -49.16% 4.45% -0.38% -2.03% -12.56'% -2.00% 4,01% Page 1 CITY OF COLUMBIA HEIGHTS General Fund Community Development Admin CDGB/HOME Parkview Villa North EDA Section 8 Housing State Aid Maintenance Parkview Villa South Cable Television Para Transit Temp HousingNacant Land Library Fund DARE Projects Federal Police Grant Fast Cops Grant Community Police Fund Project Pride HRA Capital Improvements Sheffield Multi-Use Development Plan Infrastructure Fund Cap Equip Replacement Water Utility Sewer Utility Refuse Utility Liquor Fund Water Construction Sewer Construction Central Garage Energy Management Data Processing Police/Fire Cont Reserve GFtO$Sl'Q'fAI.. LESS: Inter-Fund Transfers 1994 Actual Expense 6,419,766 o o o o o 119,719 o 83,088 53,524 o 402,4 18 7,071 26,371 o 31,037 300 o 368,761 787,646 o o 153,943 1,065,718 1,187,966 1,238,601 5,672,437 30,982 44,799 283,577 325,909 43,176 o EXPENDITURES - ALL FUNDS COMPARATIVE ANALYSIS BY FUND 1995 Actual Expense 6,339,000 412,871 381,718 360,883 o o 243,980 123,519 76,261 52,438 o 412,537 5,825 86,394 14,011 o 1,877 o 563,286 510,972 33,881 6,658 331 ,209 1,219,710 1,494,871 1,274,029 5,748,086 24,744 364,386 294,386 326,125 91,261 77,701 1996 Adopted Budget 6,985,790 779,621 364,309 259,417 o 124,486 137,479 90,863 93,482 440,406 6,325 100,522 42,576 o 3,175 608,152 o 27,060 200,000 328,269 1,342,439 1,380,236 1,303,091 5,641,834 150,000 189,000 358,692 346,866 97,929 118,783 1997 Manager Proposed 7,183,480 215,164 369,182 257,221 400,298 336,249 1 54,726 137,120 99,763 o 45,286 476,329 9,075 1 12,290 42,737 o 3,185 83,192 394,125 o o 157,500 480,728 1,346,107 1,250,451 1,367,423 6,356,583 188,500 169,000 304,865 329,151 127,506 90,000 1997 Adopted Budget 7,238,480 215,164 369,182 257,221 400,298 336,249 154,726 137,120 17 4,763 o 45,286 476,329 9,075 1 12,290 42,737 o 3,185 83,192 394,125 o o 157,500 480,728 1,346,107 1,250,451 1,367,423 6,356,583 188,500 169,000 304,865 329,151 127,506 90,000 .1a_34~,~Q.~. <?Oi~7~,619 .<~1.9~Ql8.Q? ...2g\4$7':~36 . 2Z.6t7;?36 tOTAl,;, 1,821,032 1,626,238 1,281,339 1,352,033 ... .J6;525.7'77.' ,.19,24$.361' '.20~239A632iit35,20321, 140;203 .' 1,477,033 Debt Service LESS: Inter-Fund Transfers TOTAL DEBT SERVICE GFW4P TOtAL . lNCLUDlNG beSTSERVlCE f:lhomelJean .albudget97\sumlsum. a 16,203,480 7,999,684 8,203,796 2,837,594 2,946,536 ., ".. . . ... :-:24~129~:S73 :-'~,:: ':20~671:J)t4': 1,424,633 1,412,961 1,460,768 1,485,768 ........ ",. .......... .'...................... . ..,.. ,.. ''''. ... .... . .. ... . --.." ... "',. '" ., ",. ... ," ........... ".",'."' .". ....... .. .. .... H' ... . .,,, .... ., .... -,... '"" . -," ''',' ". ",' . .2fj725~231 .:22;5:9t271. .~,596.271 1,456,068 Page 2 2,887,136 1,431,068 1,456,068 2,887,136 1,431,068 Increase/ Decrease From 1996 252,690 (564,457) 4,873 (2,196) 400,298 336,249 30,240 (359) 83,900 (93,482) 45,286 35,923 2,750 1 1,768 161 o 10 83,192 (214,027) o (27,060) (42,500) 152,459 3,668 (129,785) 64,332 714,749 38,500 (20,000) (53,827) (17,715) 29,577 (28,783) .l;Q9l!li~4 . 195,694 9Ori;7'4o (59,400) (29,700) (29,700) .87'1.040 1997 BUDGET Percent Inc/Dec From 1996 3.62% -72.40% 1.34% -0.85% N/A N/A 24.29% -0.26% 92.34% N/A N/A 8.16% 43.48% 11,71 % 0.38% N/A 0.31% N/A -35.19% N/A N/A -21.25% 46.44% 0.27% -9.40% 4.94% 12.67% 25.67% -10.58% -15.01% -5.11% 30.20'% -24.23% 5,09% 15.27% 4.45'1'!. -2.02% -2.03% -2.00% .4"Ol"~ CITY OF COLUMBIA HEIGHTS 1997 BUDGET REVENUE. ALL FUNDS COMPARATIVE ANALYSIS BY REVENUE SOURCE 1994 1995 1996 1997 Actual Actual Adopted Manager Revenue Revenue Budget Proposed 2,558,429 2,660,756 2,771,230 3,074,051 3,879,041 4,668,290 4,469,257 4,873,312 3,811,292 3,823,332 3,917,007 3,920,910 333,390 294,866 234,450 275,200 5,512,767 5,681,257 5,676,890 6,520,129 1,067,309 1,805,030 1,585,700 1,476,371 2,142,088 1,909,699 1,589,661 1,666,958 Current Property Tax Intergovernmental Revenue Charges for Current Service License, Permits & Fines Merchandise for Resale Total Miscellaneous Other Financing Sources GRO$$':J'Pl'.A1.. LESS: Inter-Fund Transfers T()TAL Fund Balance Increase/Decrease TOTAL Debt Service LESS: Inter-Fund Transfers Change to Fund Balance TOTAL DEBT SERVICE GRAHbTOTAI. INCLUQlNGOE$TSEa'llO:E 1997 Adopted Budget 3,110,336 4,873,312 3,920,910 275,200 6,520,129 1,476,371 1,791,958 Increasel Decrease From 1996 339,106 404,055 3,903 40,750 843,239 (109,329) 202,297 Percent - I nc/Dec From 1996 12.24% 9,04% 0.10% 17.38%- 14.85% -6.89% 12.73% . ",' ..... '-,"". .... ". ...... ",,'. ................ .......,.......,. . .. . .' ,. . . .10.$lJ".~16. .2lJ;S43;;z$O;aQ~44A~$ ....:~n~~,~l.... .. .:?t,Q$S,21S . . J;1~JS:;P?'.. . 1,821,032 1,626,238 1,281,339 1,352,033 1,477,033 . . ..11Aa~~~ .H!,g,$,~~? .... . d~,~?,i~$ .;ap;4.$U~~a .. ~l:h49t;J8S .. .1,$glt~7 . 195,694 957,507 (29,389) (1,276,607) (680,305) (649,020) 627,587 8.52% 15.27%_ 8.06% -49.16% . . .. .16,525;7:77 .. lli!;2.4a;Sa, .2tl;Z3SJJ;6321A35.203 . . .21.1.40;203 .. . .900.7~ ,.~AS% 9,452,917 3,089,049 2,550,768 2,541,068 7,999,684 1,412,961 (6,750,563) 251,455 1 ,460,768 (395,768) 1,431,068 (346,068) 2,54 1,068 1,431,068 (346,068) (9,700) -0.38% (29,700) -2.03% 49,700 -----=.J2.560~ 8,203'T~6 . .....1 :42~~633..1,4~S.,7~8. ..1,456,068. 1,456,068 . (29,700) .. ... . . . . .. . . . . ._, ...,. ... . .. .. . ....,. . ... .... ,- . . . .. . 24.129J573 .. ..20;&71.014. ...21d25~3f.....22iStL271..22~596,271 . .871.040 Page 3 -2.00%-' 4;01 % CITY OF COLUMBIA HEIGHTS EXPENDITURES. ALL FUNDS 1997 BUDGET COMPARATIVE ANALYSIS BY EXPENDITURE OBJECTIVE Personal Services Supplies Other Services & Charges Capital Outlay Merchandise for Resale Contingencies & Transfers 1994 1995 1996 1997 1997 Actual Actual Adopted Manager Adopted Expense Expense Budget Proposed Budget 5,545,535 5,898,182 6,433,001 6,406,076 6,406,076 1,761,875 1,885,325 2,228,240 2,198,721 2,263,819 3,854,602 4,461,200 5,072,371 5,342,578 5,347,578 1 ,140,304 2,267,698 1,872,729 1,733,833 1,743,735 4,470,608 4,574,109 4,531,564 5,250,188 5,250,188 1,573,885 1 ,786,105 1.382,897 1,555,840 1,605,840 . . t$~S4$ia09 . 2Q.iSt2i!:l1$ ..2h!i~O.862 ..22i4$7i~$ .a2if311;~$O GROSS TOTAl LESS: Inter-Fund Transfers 1,821,032 1,626,238 1,281,339 1,352,033 1,477,033 195,694 .1;.096',434 Increasel Percent Decrease InclDec From 1996 From 1996 (26,925) 35,579 275,207 (128,994) 718,624 222,943 TOTAL .. .... .... ttMI:25;m ....19246;3iu .....::!Cl2S9;4S::f. .2t1.SS.::Z03 '. .~1~t40~263 ... ..900.140 . Debt Service LESS: Inter-Fund Transfers 16,203,480 2,837,594 2,946,536 2,887,136 2,887,136 7,999,684 1,412,961 1,460,768 1,431,068 1,431,068 (59,400) (29,700) TOTAL DEBT SERVICE .. q8,203,796 1 ,424,633q1~485,?6~ 1,456,068 1,456,068(29,700) CFlAffP"fPTAL ................. ... .. ...q '.' .>> '. . .'q ....... .... lNCLUPlNGOEBTSEaVlCe .. · 24.729j,13 .2d~E)"LO+4 .~1L7'2M!3i .2~L59t.21i .22~596J2'!t.' . 87 L040 . Page 4 l:lhomeljean .albudget971sumlsum' a -0.42% 1.60% 5.43% -6.89% 15.86% 16.12% 5:09% 15,27% 4,4c$%. -2.02% -2.03% -2.00% 4.01% CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 5 REVENUE 1997 GENERAL FUND BUDGET 101 Adopted City Manager Adopted GENERAL FUND RECEIPTS Actual Actual Budget Proposed Budget 1994 1995 1996 1997 1997 30000 REVENUE 31000 TAXES 31010 Current Ad Valorem 1,521,601 1,584,775 1,651,462 1,730,816 1,788,952 31014 Area Wide Tax 619,249 596,526 688,931 750,000 728,149 31020 Delinq. Ad Valorem 16,381 12,843 0 0 0 31800 Payment in Lieu of Taxes 0 1,079 0 0 0 31910 Penalties and Interest .. .10,850 .........9,177 0 0 0 31997 TOTAL TAXES . .Z.1$$.081. .... .. ..2;2()4;4bt).. .. .L340.39S< ..2,48Q,8Hf.... ..2,517,lQ1 32000 LICENSES AND PERMITS 32110 Liquor, Wine & Beer 27,900 32,337 30,000 32,000 32,000 32120 Cigarette 569 737 500 700 700 32121 Grocery & Meat 1,475 1,775 1,600 1,700 1,700 32122 Restaurant & Food 5,198 5,176 5,000 5,100 5,100 32125 Multiple Dwelling 28,499 24,205 20,000 24,000 24,000 32150 Sewer 1,030 2,185 1,000 1,500 1,500 32161 Contractor 8,250 9,432 7,000 8,500 8,500 32166 Taxi 4,505 1,460 4,000 2,000 2,000 32168 Other Professional & Occup 1,000 1,100 700 1,000 1,000 32178 Other Amusement 7,287 5,752 4,500 5,500 5,500 32180 Laundry & Dry Cleaning 4,013 3,759 3,800 4,000 4,000 32181 Conditional Use 1,265 2,565 600 1,000 1,000 32182 Pet Licenses 881 675 750 700 700 32188 Other Business 2,587 2,974 3,000 2,500 2,500 32192 Building & Moving 57,334 63,152 38,000 50,000 50,000 32193 Electrical 38 0 0 0 0 32194 Heating 8,303 10,941 7,000 9,000 9,000 32195 Plumbing 5,562 8,065 4,000 7,000 7,090 32997 TOTAL LICENSES AND PERMITS 1~S~$~ . . 11?;2S9 .. 1$1}450 . . too :aoe] .. 156~200 ::::.:.,:,)',:',:",,':.: . 33000 INTERGOVERNMENTAL REVENUE 33170 Civil Defense P&A Reimb. 3,510 5,125 3,500 4,000 4,000 33401 Local Govemment Aid 2,025,418 2,052,835 2,111,917 2,174,903 2,174,903 33402 Property Tax Relief(Homestead) 964,991 978,510 940,082 959,628 959,628 33403 Local Perfonnance Aid 0 0 0 21,188 21,188 33416 State Law Officer Training 7,225 6,817 7,000 7,000 7,000 33420 Ins. Premo Tax-Fire 40,750 0 0 0 0 33421 Ins. Premo Tax-Police 119,961 32,654 89,482 122,678 122,678 33422 State Grant-Aid 3,290 960 0 0 0 33423 State-Aid Pol. ReI. Assoc. 24,521 0 0 0 0 33424 State-Aid Fire ReI. Assoc. 14,092 0 0 0 0 33600 County Grant 13,382 4,890 0 0 0 33610 County Street Maintenance 18,060 15,360 18,060 15,360 15,360 33630 School District 33,667 34,792 33,453 35,000 35,000 33997 TOTAL INTERGOVERNMENTAL REV ......a,2efU:l6., a.lsMi43 .. ... 3.20$;#94. ....... .$;SSSJ,157 3,339,75t Page 6 REVENUE 1997 GENERAL FUND BUDGET 101 Adopted City Manager Adopted GENERAL FUND RECEIPTS Actual Actual Budget Proposed Budget 1994 1995 1996 1997 1997 ---"-'-~------_.~-- 34000 CHARGES FOR CURRENT SERVICES 34101 City Hall Rent 24,594 0 0 0 0 34104 Plat Filing & Lot Split Fee 0 0 30 0 0 34107 Special Assess. Searches 820 1,370 2,000 10,000 10,000 34109 General Government 0 550 0 0 0 34200 Financial Services 13,257 0 13,200 0 0 34201 Special Police Services 104,813 111,101 112,750 114,000 114,000 34202 Special Fire Services 19,140 20,672 20,000 20,000 20,000 34203 Public Safety-Police Report 2,825 2,934 2,350 2,800 2,800 34204 Protective Insp Charge-Comm. Dev. 8,617 0 12,716 0 0 34206 Police Program Fees 12 34 0 0 0 34303 Public Works Service 1,517 1,234 3,000 1,000 1,000 34304 Mid Block Street & Alley 4,332 4,012 4,215 4,000 4,000 34405 Weed Cut & Nuisance Abate. 1,225 1,977 1,200 1,200 1,200 34408 Shade Tree 14,636 4,274 25,000 5,000 5,000 34781 Hall Rents 58,383 50,019 58,000 59,000 59,000 34782 Canteen Receipts 7,073 7,627 7,100 7,500 7,500 34783 Rent of Fields 0 350 500 750 750 34795 Youth Athletics 31,336 22,102 33,000 33,000 33,000 34796 Traveling Althletics 5,261 8,038 5,500 5,500 5,500 34797 Adult Althletics 21,433 17,803 21,000 21,000 21,000 34798 Trips & Outings 25,148 23,687 25,000 35,575 35,575 34799 Senior Citizens 3,739 3,839 4,100 4,100 4,tQQ 34997 TOTAL CHARGES FOR SERVICES .:34$.161. . . . . ..2$1.62$ .... . . ...350,661 . ..... .. ... .$24.42$ ~24,~25 35000 FINES AND FORFEITS 35101 Court Fines 87,225 89,138 90,000 90,000 90!00Q 35997 TOTAL FINES AND FORFEITS .87 ;225 . .89,138 90;000 .90,000 90~OQQ. . 36000 MISCELLANEOUS 36210 Interest On Investments 127,047 161,346 160,000 130,000 130,000 36220 General Government Rents 660 660 600 660 660 36240 Phone Commissions 25 21 30 25 25 36260 2% Surcharge Retention 153 315 50 200 200 36290 Other Misc. Revenue 4,535 2,491 5,000 3,000 3,000 37640 Cash Over/Short 10 103 0 103 103 38997 TOTAL MISCELLANEOUS .. ...132;4~ . ... .....j$4,ij3$. .. .1~,€l80 . ..... .......laa,ij$8.. 133;9~ 39000 NON REVENUE RECEIPTS 39100 Sales of Property 2,800 0 500 500 500 39101 Gain/Loss Fixed Asset 3,579 5,015 10,000 4,000 4,000 39120 Recovery Damage City Prop 1,508 1,918 2,000 2,000 2,000 39130 Equipment Rental 50,785 0 20,000 20,000 20,000 39140 Other Ref & Reimbursement 2,558 9,531 2,500 2,500 2,500 39150 Special Refunds 0 1,277 0 0 0 TOTAL NON REVENUE RECEIPTS . ........ at,2SOH .. J7/141... . ,. -- -, .", ..,.. .29.000 39197 .s5;QOO 29~OOO Page 7 REVENUE 101 1997 GENERAL FUND BUDGET GENERAL FUND RECEIPTS Actual 1994 Actual 1995 39200 TRANSFERS IN 39207 Admin. Overhead-Comm Develop 39209 General Purpose-State Aid 39210 Admin. Overhead-Library 39211 Admin. Overhead-Pir Fund 39212 Admin, Overhead-Cable TV 39213 Admin. Overhead-Para Transit 39214 Admin. Overhead-Liquor Fund 39215 Admin. Overhead-Water Fund 39216 Admin. Overhead-Sewer Fund 39217 Admin. Overhead-Refuse Fund 39218 Admin. Overhead-Recycling 39226 Transfer Fm Comm Dev 39297 TOTAL TRANSFERS 39997 TOTAL GENERAL FUND RECEIPTS TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE o 74,964 6,597 54,650 49,102 3,392 55,834 59,946 59,946 43,057 43,057 o .$();~~..... . .6Jl82.~5< 6..41$.766 262,469 3,181,939 3.444,408 Revenue Narrative 6,600 25,000 6,664 54,794 49,452 4,869 56,602 59,756 59,756 52,434 43,587 231 ........ .. ........... .. :4.1. g.. : :.7. .4$..... .. .. . :,:...::.:::....:::.:.:...:...::.:<...-:.... <6.485;816... . ..~t~$.;QO() 146.816 3,444,408 ':tS91.224. Adopted City Manager Budget Proposed 1996 1997 23,129 50,000 7,074 o 49,396 7,307 58,996 62,255 62,255 44,727 44,727 o . ........" ".".". . . ....... .'4~,860. . .6;726..544. 6;985.190 (259,246) 3,378,813 . ",......... ...--"..,,,. . .3.119;567 28,457 50,000 7,127 o 44,072 o 65,894 63,084 63,084 49,859 49,859 o :.:.'4,Z1.~ ..' .. .a.975.6~~... . .7,18$;4$0 (207,858) 3,331,978 .3,124.126 Adopted Budget 1997 28,457 50,000 7,127 o 44,072 o 65,894 63,084 63,084 49,859 49,859 o . ..' 421,436 .7;011;00:7. 7,238.480 (226,573) . .3,331,978. 3; t05 A05 The primary sources of revenue in the General Fund are property taxes, local government aids, and H.A.C.A. Local property taxes comprise approximately 25% of the General Fund revenue. Local govemment aids and H.A.C.A. combined total approximately 45% of the revenue in the General Fund. The other major sources of revenue in the General Fund are charges for services, licenses, and permits. Of the total General Fund revenue, the only area that the City has significant control over is property taxes. Govemmental aids and other sources of revenue are either fixed by outside sources or comprise a very small portion of the total revenue. Based on this, all increases in the General Fund must be absorbed through property taxes. As local taxes comprise approximately one-fourth of the total revenue and have to carry the burden for all expenditure increases, whatever the increase to expenditures is, the effect on taxes is approximately tripled. For example, if the General Fund expenditures increased by 3%, which equals approximately $200,000, it would be necessary to increase property taxes by 12% to generate this amount of revenue. Page 8 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-41110 ADOPTED 1997 BUDGET DEPARTMENT: MA VOR - COUNCIL SUPERVISOR: MA VOR DESCRIPTION This department is responsible for the establishment of policy for all activities, functions, and programs of the City in accordance with the City Charter. SUMMARY OF BUDGET The Mayor-Council budget has increased $9,689 from the 1996 adopted budget, reflecting a higher burden for insurance and bonds, garage space allocation, increase in out of town travel related to Council training and educational activities, and contingencies. PERFORMANCE OBJECTIVES 1) Integrate citizens and boards/commissions into the strategic planning process. 2) Identify ways to improve organization of City Council meetings. Page 9 FUND NUMBER 1997 MAYOR-COUNCIL BUDGET 101-41110 Adopted City Manager Adopted MAYOR-COUNCIL Actual Actual Budget Proposed Budget 1994 1995 1996 1997 1997 ~- ------- -~-- - 100 PERSONAL SERVICES 1010 Regular Employees 71,730 70,808 73,796 73,796 73,796 1020 Overtime Reg.Emp. 0 0 400 400 400 1070 Interdept Labor Serv 0 0 0 0 0 1080 Inter, Labor Cr. 0 0 (16,998) (16,908) (16,908) 1210 P.E.R.A. Contr, 3,806 3,275 3,451 3,451 3,451 1220 F.I.C.A. Contr. 4,333 4,868 5,104 5,117 5,117 1225 Flex Benefrt F.I.C.A. 542 574 574 561 561 1300 Insurance 18,052 15,195 21,600 21,600 21,600 1510 Worker Comp Ins, Pre 1,086 1,104 562 361 361 1700 Allocated Fringe 0 0 0 0 0 1800 Interd Fringe Cr 0 0 ..(3,98~) ... d(3,~4~) . (3,94g) 1997 TOTAL PERSONAL SERVICES .. ..99.549 .... . .9$,824. ...... . .:a4.50$.... ...... . .84,400 ..84,436 1999 SUPPLIES 2000 Office Supplies 126 278 280 300 300 2010 Minor Office Equipment 58 140 0 500 500 2020 Computer Supplies 0 22 50 50 50 2030 Printing & Printed Forms 215 52 250 250 250 2171 General Supplies 196 825 200 250 250 2175 Food Supplies 8 284 100 100 100 2282 Gas,Oil,Lubricants 465 491 500 500 500 2997 TOT AL SUPPLIES 1.068 ..2;092 . t.3$O 1,950 1,9SQ 2999 OTHER SERVICE CHARGES 3050 Expert & Prof Services 27 7,358 0 0 0 3105 Training & Ed Activities 3,128 1,882 3,500 3,500 3,500 3210 Telephone & Telegraph 334 283 384 600 600 3220 Postage 260 1490 0 300 300 3310 Local Travel Expense 1,178 1,082 600 750 750 3320 Out Of Town Travel Expense 1,044 1,686 2,000 3,500 3,500 3430 Advertising Other 12,087 16,077 2,000 2,000 2,000 3500 Legal Notice Publishing 3,325 527 0 0 0 3600 Insurance & Bonds 7,989 8,189 7,989 11,922 11,922 4000 Repair & Maint.Serv. 8 0 200 50 50 4050 Garage, Labor, Burden 0 0 0 0 0 4100 Rents & Leases 3,898 3,914 3,898 5,235 5,235 4300 Misc. Charges 15 8 300 200 200 4330 Subscription,Memb. 29,761 28,845 34,000 32,000 32,000 4371 Queen Events 5,075 4,910 0 0 0 4372 City Float 2,950 437 0 0 0 4373 Bus Maintenance 2,642 1,200 0 0 0 4374 Empl. Recognition 2,289 2,248 0 0 0 4375 Volunteer Recognition 74 0 0 0 0 4376 Misc. Civic Affairs 652 3,086 550 600 600 4377 City Fireworks .0 0 0 0 0 4380 Comm. & Boards 233 2,331 0 0 0 4390 Taxes & Licenses 76 40 115 115 115 4395 State Sales Tax 235 851 300 250 250 4997 TOT AL OTHER SERVICE CHARGES . '17 ,,280 . . ..B$f444 . 55;636 ~~t;022~__ _~ 61,022 4999 CAPITAL OUTLAY 5170 Office Equipment 290 0 0 0 0 5997 TOTAL CAPITAL OUTLAY <290 0 ._h__u._.._,.~._ {) 0 0 Page 10 FUND NUMBER 1 01 -4111 0 1997 MAYOR-COUNCil BUDGET MA YOR-COUNCIL Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 6999 8100 8997 9997 CONTINGENCIES & TRANSFERS Contingencies TOTAL CONTINGENCIES & TRANSFERS TOTAL MAYOR COUNCIL i........... ...::~ .H).....~;~i:. :~: ~ .~:T~-:t:7Et85Q . '.' :': ::':)1;:94.~236 .. 18,00020,000 · .. '18.000 .2P;()QQ 159;719. ..J$7AOB SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Employee Mayor 4 Councilmembers Council Secretary F.T.E. .1996 1997 I 0.20 0.20 · 0.80 0.80 . 1.00 1.00 Total Salaries 9,000 31,200 33,996 i Subtotal .'. .!2JOO .' :2.001 '14.196 Labor Allocation To: City Manager Finance iTotal n/a n/a (0.40) (0.10) " .'Hl .1.50.... . :<":T Supplies Recording tape, typewriter ribbons, paper, misc. Business cards for Mayor & Councilmembers Mise, items (cups, napkins. etc.) Gas, oil, lubricants for City-owned bus Other Services & Charges Attendance at conference & seminars for Mayor, Councilmembers and Council Secretary Travel expense associated with attendance at conferences, seminars & meetings Subscription and membership to various assn: Assn of Metropolitan Municipalities League of MN Cities North Metro Mayors Assn Surburban Rate Authority Mediation Services of Anoka County National League of Cities Miscellaneous 1996 Adopted Total Fringe 4,809 18,510 7,972 '3',291 300 250 250 500 3,500 2,000 5,000 6,000 12,000 1,600 1,300 1,000 7,100 Total Comp & Fringe 13,809 49,710 41,968 1997 Adopted Total Salaries 9,000 31,200 33,996 Total Fringe 4,784 18,422 7,884 Adopted Budget 1997 20,000 .:20-,000 l~Z,;:t()?- Total Comp & Fringe- 13,784 49,622 41,880 .105,487t 74A~ 'S1;Og()_ dQ!?,?~Q. City Manager Cut - $2,000 from miscellaneous Subscriptions & Memberships Page 11 (13,598) (3,310) 57.288 (3,154) ..(788) . .27.148 Refreshments for City- spronsored events Computer supplies (floppy disks) Other Allocation for phone service Long distance charges Postage Local travel expense Advertising for civic events Misc. Garage space allocation Other Insurance & bonds (16,752) (4,09~ 84.436_ 100 50 500 510 90 300 750 2,000 1,215 5,235 1,500 11,922 FUND NUMBER 101-41110 1997 MAYOR-COUNCIL BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) - Capital Outlay None Contingencies & Transfers Misc. expenditures not otherwise budgeted Page 12 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-41320 ADOPTED 1997 BUDGET DEPARTMENT: CITY MANAGER SUPERVISOR: CITY MANAGER DESCRIPTION This department is responsible for the administration of all activities, functions, and programs of the City in accordance with the policies and guidelines adopted by the City Council. Duties of the department include planning, organizing, directing, and coordinating the operations of all departments, with the exception of the Police Department. This department is responsible for personnel, labor relations, and employee relations functions of the City. SUMMARY OF BUDGET The overall proposed budget is $325,759, an increase of $3,656 from 1996. Personnel costs dropped based on the assumption that a new City Manager will be in place. Cost-of-Iiving increases are not included. Other Services & Charges increased due to all employment advertising being charged out of the City Manager's budget. PERFORMANCE OBJECTIVES 1) Implement the Public Safety Management Model for Police and Fire Departments. 2) Develop a standard board commission orientation packet. 3) Identify methods to improve the employee evaluation program. 4) Examine the status of the Affirmative Action program, 5) Identify policies/changes to improve customer relations with the business community. 6) Develop a "Quality Neighborhood Team" concept to improve responsiveness in addressing neighborhood problems. Page 13 FUND NUMBER 1997 CITY MANAGER BUDGET 1 01 -41320 Adopted City Manager Adopted CITY MANAGER Actual Actual Budget Proposed Budget 1994 1995 1996 1997 1997 --- ~---- 100 PERSONAL SERVICES 1010 Regular Employees 179,706 187,931 192,955 189,884 189,884 1011 Part-Time Employees 0 326 0 0 0 1012 Seasonal Employees 0 373 7,000 5,000 5,000 1020 Overtime Reg,Emp. 1,695 2,833 1,500 1,500 1,500 1050 Severance Pay 8,489 0 0 0 0 1060 Travel Allowance 4,200 4,200 5,100 5,100 5,100 1070 Interd Labor Service 12,611 12,909 26,182 27,029 27,029 1210 P.E.R.A. Contr. 8,102 8,462 8,939 8,802 8,802 1220 F.I.C.A, Contr. 14,003 14,086 14,498 14,439 14,439 1225 Flex Benefit F.I.C.A. 346 103 104 182 182 1300 Insurance 13,229 13,524 14,400 14,400 14,400 1510 Worker Comp Ins. Pre 2,906 3,035 3,833 1,899 1,899 1700 Allocated Fringe 4,960 5,154 8,222 8,526 8,52~_ 1997 TOTAL PERSONAL SERVICES ... 250~247. 252.936 ... ..282.733 2'78,761 276.7~J 1999 SUPPLIES 2000 Office Supplies 470 783 550 650 650 2010 Minor Office Equip 0 15 500 500 4,240 2020 Computer Supplies 200 199 150 200 200 2030 Printing & Printed Forms 95 2,817 200 200 200 2070 Training & Instr Supplies 0 0 200 200 200 2171 General Supplies 28 227 300 300 300 2172 Uniforms 0 0 0 0 0 2175 Food Supplies 191 400 250 300 300 TOTAL SUPPLIES 984 . . .4,441 .2,150 ...........2.350 6,O~ 2997 2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 3,563 5,258 11 ,700 10,000 10,000 3105 Training & Ed Activities 824 2,212 3,325 3,325 3,325 3120 Educ. Reimbursement 0 0 200 500 500 3210 Telephone & Telegraph 985 941 823 1,250 1,250 3220 Postage 190 188 150 1,380 1,380 3250 Other Communications 109 9 150 150 150 3310 Local Travel Expense 662 596 1,710 750 750 3320 Out of Town Travel 305 1,872 3,425 3,425 3,425 3410 Advertising Employment 3,291 8,698 5,100 10,000 10,000 3500 Legal Notice Publishing 0 18 0 0 0 3600 Insurance & Bonds 2,309 2,367 2,367 1,371 1,371 4000 Repair & Maint.Serv. 65 0 250 250 250 4300 Misc. Charges 0 0 250 250 250 4330 Subscription ,Memb. 3,190 3,590 4,095 4,095 4,095 4374 Employee Recognition 2,173 2,058 3,000 3,000 3,000 4390 Taxes & Licenses 40 25 0 25 25 4395 State Sales Tax 235 447 675 700 700 4997 TOTAL OTHER SERVICES & CHARGES .. 11.941 . ... ..28.279 37.220 ..... 40;4'71 40.471 4999 CAPITAL OUTLAY 5170 Office Equipment 729 642 0 3,740 0 5997 TOT AL CAPITAL OUTLAY ..............................72g.. .... ....}.S42 () .. .$.740 0 9997 TOTAL CITY MANAGER ... .269.901. ... ..........288.298.... .322.103 . ...323.322 323.3;22 Page 14 FUND NUMBER 101-41320 1997 CITY MANAGER BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 1996 Adopted 1997 Adopted Total Total F.T.E. Total Total Comp Total Total Comp Employee I 1996 1997 Salaries Fringe & Fringe Salaries _ -Er:i~__ & ErlQge ~- City Manager ! 1,00 1.00 ' 80,563 13,880 94,443 75,500 12,968 88,468 Asst. to City Manager I 1.00 1.00 . 52,700 11,110 63,810 52,700 10,241 62,941 Secretary to City Mgr . 1.00 1.00 32,264 7,749 40,013 33,200 7,783 40,983 Special Proj, Coor, 1.00 1.00 34,028 8,448 42,476 35,084 8,323 43,407 Intem 0.25 0,25 7,000 587 7,587 5,000 407 5,407 i S.UbtOtal . . . '. '. .14,25 · Labor Allocation From: Mayor Council Assessin !Totar.......... 206.555 . '. 'H41;'714 . .'248.3291 .20t.484 . . . 39/122 .. .241.206 : 13,598 13,431 J228513 3,154 5,372 4824-8 City Manager Cut - $2,162 from Seasonal Employees (with fringe) Supplies Computer disks & programs Replacement for misc. office equipment Notebooks, folders, & pads 200 500 650 Training books & films Coffee, juice, & snacks for visitors and meetings Misc. Other Services & CharQes Metro Clinic of Counseling (EAP services) Medtox drug testing New employee physicals City-wide staff training Property appraisals MPELRA conference registration LMC conference registration ICMA conference registration Misc. services Postage Local travel expense 2,000 1,000 2,000 2,000 1,500 400 450 400 1,500 1,380 750 Registration for misc. training seminars Main telephone trunk line Long distance charges Hotel, air fare, transportation, & meals at various conferences Employment ads Liability and property insurance Various professional memberships & subscriptions for City Cost associated with Employee Recognition Program Sales tax Other Capital Outlav Dictaphone Office chair (City Manager) Office chair (Asst. to City Manager) Office chair (Spec. Proj. Coord.) 300 450 450 450 Computer station (Council Sec.) Office chair (Council Sec.) Book shelflfile (Asst, to C,M.) Conf. table chairs (4) (Asst. to C.M.) City Mangager Cut - $275 for computer station (Council Sec.) e.c. moved all capital outlay items under $1,000 to minor equipment line item #2010 ContinQencies & Transfers None Page 15 16,752 J1l,8Q~ . 27..Q,.7() 1 200 300 500 2,075 1,148 102 3,425 10,000 1,371 4,095 3,000 700 1,175 275 350 640 1,100 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-41610 ADOPTED 1997 BUDGET DEPARTMENT: lEGAL SERVICES SUPERVISOR: CITY MANAGER DESCRIPTION The legal services department handles all civil lawsuits and prosecution for the City. These services are contracted under retainer with the law firm of Barna, Guzy and Steffen, Ltd. SUMMARY OF BUDGET The budget is proposed at a slightly higher level than in 1996. Anticipated costs have been increased approximately 3% to cover inflation. PERFORMANCE OBJECTIVES 1) Undertake codification of the City Code of ordinances. 2) Examine pros/cons of conversion from Home Rule to Statutory Charter, 3) Investigate options to do in-house clerking tasks for the City Attorney, Page 16 FUND NUMBER 101-41610 1997 LEGAL SERVICES BUDGET LEGAL SERVICES Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 2999 3041 ....3042 3043 - 3044 3045 3050 3051 3052 3430 3600 4300 4330 4395 4997 9997 OTHER SERVICE CHARGES Attomey Fees Civil Process Attomey Fees Prosecution Para Legal Civil Process Para Legal Prosecution Attomey Fees Litigation Expert & Professional Services Exp & Prof.Serv,Civil Exp & Pro Serv Prosecution Advertising Other Insurance & Bonds Misc, Charges Subscription,Memb. State Sales Tax TOTAL OTHER SERVICES & CHARGES TOTAL CIVIL PROCESS 50,213 99,548 308 33,181 o o o o o 619 11,091 789 50 >195.'799 ..... ... .195~'799 56,294 104,653 1,474 1,285 o o o o o 634 11,890 888 57 .".... .... ,..".... . . 1. "ri'..'f~.... . ............J;r'lt~... ..1'77,175.. 50,000 112,000 o o 2,500 o o o 50 o 5,000 1,000 65 ..........1701615... .... . .. . 1'lCt615 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Supplies No personnel costs are incurred for this department as it is done on a contractual basis, None Other Services & CharQes Legal services as listed, None Capital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases Page 17 51,500 115,000 o o 2,500 o o o 50 o 5,000 1,000 65 .. .1'755ts t~S.t15 Adopted Budget 1997 51,500 115,000 o o 2,500 o o o 50 o 5,000 1,000 65 .175, 11~.. 17qJJ5 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-41510 ADOPTED 1997 BUDGET DEPARTMENT: FINANCE SUPERVISOR: FINANCE DIRECTOR DESCRIPTION The purpose of the Finance Department is to account for all financial operations of the City and to report upon said operations. The Finance Department is responsible for budgeting, financial reporting, accounts payable and receivable, payroll, utility billing, purchasing, liquor operations, and data processing within the City. SUMMARY OF BUDGET The proposed Finance Department budget increased by $14,042 over the adopted 1996 budget. An increase of $12,018 in personnel costs is partially offset by decreases in Supplies, Other Services and Charges, and Capital Outlay. PERFORMANCE OBJECTIVES 1) Update purchasing policies and procedures in the City to streamline the amount of time spent and better use of City funds. 2) Update budget format to meet requirements for the Distinctive Budget Award from the Government Finance Officers' Association. Page 18 FUND NUMBER 101-41510 100 1010 1011 1012 1020 1021 1050 1060 1070 1080 1210 1220 1225 1300 1400 1510 1700 1800 1997 1999 2000 2010 2011 2020 2030 2171 2175 2997 2999 3050 3105 3120 3210 3220 3250 3310 3320 3500 3600 4000 4100 4300 4330 4390 4395 4997 4999 5170 5180 5997 9997 FINANCE PERSONAL SERVICES Regular Employees Part Time Employees Seasonal Employees Overtime Reg.Emp. Overtime Part Time Severance Pay Travel Allowance Interd. Labor Service Int.Dept.Labor Cr. P.E.R.A. Contr, F.I.C.A, Contr. Flex Benefit F.I.C.A, Insurance Unemployment Comp Worker Comp Ins. Allocated Fringe Inter Dept Fringe Cr TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Equipment Computer Supplies Printing & Printed Forms General Supplies Food Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv, Training & Ed Activities Educ. Reimbu rsement Telephone & Telegraph Postage Other Communications Local Travel Expense Out of Town Travel Legal Notice Publishing Insurance & Bonds Repair & Maint.Serv. Rents & Leases Misc. Charges Subscription,Memb. Taxes & Licenses State Sales Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Office Equipment Other Equipment TOTAL CAPITAL OUTLAY TOTAL FINANCE Actual 1994 236,286 81,262 o 1,583 279 1,774 o o (2,923) 14,196 23,914 618 21,271 642 2,461 (1,143) . .300.~20 941 333 89 2,337 2,164 283 24 ..6.171 5,881 2,230 o 1 ,495 3,165 40 163 687 20,364 2,527 6,486 270 o 1,996 88 741 ...... ... ... ....46.133 Actual 1995 247,194 71,152 o 1,275 79 241 o o (3,061 ) 14,170 23,707 649 23,062 o 2,095 o . .. ........ (1 ,225) .St9;338 766 90 o 2,822 744 417 22 .4.$61.. 6,920 1,272 o 1,243 4,353 o 102 1,300 8,864 2,590 9,429 270 81 1,491 115 548 .. .. . .3.81518 1,502 730 o 210 . ..... ............. ..........-,.. .... ....... :....:.......................................n......;I..'" .... .....H....J.~O~ - ..434;O~4.2$,111 . Page 19 1997 FINANCE BUDGET Adopted City Manager Budget Proposed 1996 1997 257,689 80,181 3,500 1,500 300 o o 1,700 (3,500) 15,217 25,104 584 25,200 o 2,770 399 ... .(1 ,400) 4{}9.~44 . 1,200 350 o 3,000 2,300 450 100 7,400. . 6,723 2,000 400 1,562 3,500 50 300 2,000 10,000 2,667 13,000 300 100 2,125 130 2,165 . . 47,022 2,735 o .2,7$5; 466;401 . 280,954 62,038 3,500 1,500 o o 2,400 o (3,500) 15,662 25,848 433 28,800 o 1,833 o .(1,400) 4Ut068 Adopted - Budget 1997 280,954 62,038 3,500 1,500 o 0- 2,400 o (3,500)_ 15,662 25,848 433 28,800 o 1,833 0- (1,49-9) 418,~~ 1,000 1,000 350 2,750 o 0 3,000 3,000 - 2,300 2,300 450 450 100 100 - -~....,.~,-~~ ~~ .. 7 .goo___~_ 9,600 6,063 4,000 4,000 1,400 3,500 50 200 2,500 10,000 1,985 13,000 300 100 2,125 130 624 4919'77 . 2,400 o .... ..2;400 .. 417.645 6,063 4,000 4,000 1,400 3,500 -- 50 200 2,500 - 10,000 1,985 13,000 300 100 2,125 130 -- 624 4~,97? o o ..9- 477,64~ - FUND NUMBER 101-41510 1997 FINANCE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Personnel FTE'S remain the same as for 1996. Benefits increased due to the change from 2 part time to 1 full time meter reader. Employee Finance Director Asst. Finance Director Acctg Coordinator Acctg Clerk II Payroll Acctg Clerk II Utility Acctg Clerk II Liq (2) Acctg Clerk I Utility 1 Meter Reader Acctg Intern Secretary II . Receptionist Subtotal . F.T.E. . 1996 1997: '1.00 1.00 1.00 1.00 1.00 1.00 , 1.00 1.00 ' 1.00 1.00 . ; 1.50 1 .50 . 1.00 1.00 . 1.00 1,00 0.4 0.40 : 0.75 0.75 . 1.00 1.00 . . ... .. .... ..11();65. ... .10.051 Total Salary 70,291 44,940 34,476 32,588 28,722 40,405 23,750 18,972 3,500 21,104 24 422 343:1'70 . Labor Allocation To: Election Labor Allocation From: Mayor Council Total n/a (0.07) n/a 0.10: ... .....1..0>6.8.....1..... . .:. :..: .,-'j',,: . 1996 Adopted Total Fringe 12,075 9,379 8,034 7,791 7,294 5,196 6,654 2,705 294 2,713 6740 ..............88:870.. Total Comp & Fringe 82,366 54,319 42,510 40,379 36,016 45,601 30 ,404 21,677 3,794 23,817 31 162 .. .;Hl.. . ..>..412:04$t.... . Total Salary 74,060 46,740 34,476 32,488 28,922 40,947 25,022 20,176 3,500 21,091 25 670 353:09.2 ....... .... ... · (3,500) 1997 Adopted Total Fringe 12,201 9,489 7,944 7,694 7,245 5,159 6,753 6,315 284 2,657 6835 .72:576 (1,400) Total Comp ~Fringe 86,261 56,229 42,420 40,182 36,167 46,106 31,775 26,491 3,784 23,748 3_?L5PE5 425,66a (4,900) 3,310 788. 4,9~~ . ..\ .' . .....352,902..... ... .... 71~964. 424J3.p._Q. City Manager Cut - $3,310 from Interdept Labor Service (Council Sec) City Manager Cut - $788 for Interdept Fringe (Council Sec) City Manager Cut - $1,200 from Travel Allowance City Manager Cut - $1,500 from Overtime Reg Emp Supplies Office supplies Diskettes and tapes Computer paper & ribbons Food for meetings & training Printer stand, shelving, etc. Other 1,000 1,000 2,000 100 350 50 Page 20 Checks Purchase orders, AR invoices, W2's, envelopes Cash register tape 1,050 1,250 400 FUND NUMBER 1 01 -4151 0 1997 FINANCE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Other Services & Charges Audit fees Review fees AS400 technical services Training: GFOA, payroll, computer, & misc. Travel: GFOA National Conf (1 person) Mn GFOA (1 person) Local & computer Educational Reimbu rsement: Networking classes Telephone Postage Legal publishing 4,788 775 500 Insurance Computer maintenance GFOA memberships Computer publications & memberships Payroll, financial publications, & memberships State of MN purchasing group Sales tax Safe deposit boxes Other 3,000 1,700 500 500 6,000 1 ,400 3,500 10,000 City Manager Cut - $1,000 from educational reimbursement Capital Outlay Herman Miller vertical files 1 calculator 2,200 200 Herman Miller vertical files: Due to space limitations in the finance department, the regular file cabinets will be replaced wtih three 4 drawer freestanding vertical files. 1 calculator: Due to the high volume of use that calculators receive in the Finance Department, calculators are replaced each year on a cyclical basis. C.C. moved all capital outlay items under $1,000 to minor office equipment line item #2010. Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 21 1,985 13,000 -. 245 550 1,080 250 624 300- 280 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-41410 ADOPTED 1997 BUDGET DEPARTMENT: ELECTIONS SUPERVISOR: FINANCE DIRECTOR DESCRIPTION This department conducts elections for city, state, and federal elections. Part-time election judges are hired to work at the polling places on election day. The balance of responsibilities for elections is taken care of by Finance staff. SUMMARY OF BUDGET The Election budget for 1997 remains relatively the same as 1995, which was the last year of a City election. With City elections going to even years to correspond with state and federal elections, the budget for odd years will be zero starting in 1999, thereby saving the City $25,000 to $30,000 a year. PERFORMANCE OBJECTIVES 1) Continue to train Finance staff on election operations to ensure smooth running elections. Page 22 fUND NUMBER 101-41410 1997 ELECTION BUDGET ELECTIONS Actual 1994 Actual 1995 100 1012 1070 1220 1510 1700 1997 1999 2000 2010 2011 2030 2171 2175 2997 2999 3050 3210 3220 3500 3600 4000 4100 4300 4395 4997 4999 5180 5997 9997 PERSONAL SERVICES Seasonal Employees tnterd.Labor Service F.1. C.A. Contr. Worker Comp Ins. Pre Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Equipment Computer Equipment Printing & Printed Forms General Supplies Food Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Telephone & Telegraph Postage Legal Notice Publishing Insurance & Bonds Repair & Maint Service Rents & Leases Misc. Charges State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Other Equipment TOT AL CAPITAL OUTLAY TOTAL ELECTIONS 14,772 4,179 1,130 80 .1,591 . '21.75.2 · o o o 100 318 193 . '6"". ..... "... .... '::=..>.:.:'::. o 20 15 133 158 o o o 43 ............~.. 13,451 4,919 1,029 83 ......1,967 .. .. ......21;449 o 70 98 3,242 29 139 .S,Sle........ o 14 79 529 162 o 600 o 55 . '1)139" Adopted City Manager Budget Proposed 1996 1997 17,856 5,900 1,366 132 2,079 .. .. ......--... ..... .27,~.. 100 o o 500 350 200 1,150 500 20 20 150 167 500 400 50 50 . . .1.6.$7.' 11,952 5,500 914 56 2,200 . .. ".20.622. 100 o 200 3,500 350 200 .4.360 500 20 20 550 129 500 600 50 50 ..' · . .' .2.419 546 785 0 0 . .546 .. '7$5 .. .00 a~t.27'e . .. ...l27~51 .... 'SQ.$4Q . .. . '~7'.&91 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel For the 1997 Election, 8 head judges and 56 judges will be used for both the Primary and General Elections. Adopted Budget 1997 11,952 5,500 914 56 2,'?'Q9u 2{}&2? 100 o 200 3,500 350 200 _~L~~9. 500 20 20 550 - 129 500 600 50 50 _g,419 o o 27 .S~1 1 996 Adopted 1997 Adopted Total Total Total Total Comp Total Total Comp Salaries Fringe & Fringe Salaries Fringe & Fringe. 2,736 229 2.965 1,872 152 2,024 15,120 1,269 16,389. 10,080 818 10,898 ! i F.T.E. ! 1996 1997, I 0.12 0.12 i I 0.86 0.86; I ! ! i ........ .~(t9${tl:)Ell Employee Head Judges (8) Judges (56) for Primary & General City Elections iSubtotat J7;SS6 . .1i49tLi9.aS41 . '11.952 labor Allocation From: Finance Public Works Total n/a 0.07 n/a 0.05: I '. . q1jd! 3,500 2,000 . 'i .... .[ .. .17.452 970 1 ,400 800 . .....3,17'0 12,-922 4,900 _~~.Q9._ 2O,Q2? Page 23 FUND NUMBER 101-41410 1997 ELECTION BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Supplies Printing of ballots 3,500 Pens, markers, paper for forms, etc. 350 Food supplies 200 Misc, computer equipment for Accu Votes 200 Other 100 Other Services & Charges Technology needed for Accu Votes Notices for elections Rent of Shiloh Bethany for elections Repair of AccuVotes Sales tax Misc. charges Insurance 500 550 600 500 50 50 129 Capital Outlay None ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 24 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-41550 ADOPTED 1997 BUDGET DEPARTMENT: ASSESSING SUPERVISOR: ASST. TO CITY MANAGER DESCRIPTION The Assessing Department provides tax and homestead information and processes homestead applications. Department staff administers special assessment policies including notification to property owners of assessments, and collection of payments or certification of unpaid amounts to property taxes, Staff also lends assistance and provides information to other departments within the City. SUMMARY OF BUDGET The Assessing budget decreased by $79 from 1996 to 1997. No additional staff were added. Personal Services decreased by $126 due to a decrease in the workers' compensation premium. Supplies decreased by $600 due to no monies being budgeted for minor computer equipment. Other Services and Charges increased by $647 due to the projected cost of the property assessment contract with the County, and a projected increase in postage due to an increase in rates and mailings, PERFORMANCE OBJECTIVES 1) Review current fee schedule for subdivisions/lot splits (commercial and residential). Page 25 FUND NUMBER 101-41550 1997 ASSESSING BUDGET ASSESSING Actual 1994 Actual 1995 100 1010 1011 1020 1080 1210 1220 1300 1510 1800 1997 1999 2000 2011 2020 2030 2997 2999 3050 3105 3210 3220 3500 3600 4000 4300 4390 4395 4997 9997 PERSONAL SERVICES Regular Employees Part Time Employees Overtime Reg.Emp. Interd Labor Credit P.E.R.A. Contr. F.I.C.A. Contr. Insurance Worker Comp Ins. Pre Interd Fringe Credit TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Computer Equipment Computer Supplies Printing and Printed Forms TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Professional Services Training & Ed Activities Telephone & Telegraph Postage Legal Notice Publishing Insurance & Bonds Repair & Maint.Serv. Misc. Charges Taxes & Licenses State Sales Tax TOTAL OTHER SERVICES & CHARGES TOTAL ASSESSING 26,945 19,083 202 (12,735) 2,077 3,573 2,831 244 . ..j4,~66) . ............a1~2S4 27,673 19,568 79 (12,886) 2,089 3,622 2,892 254 ..\~~:~~j).. . Adopted City Manager Budget Proposed 1996 1997 28,422 20,146 200 (13,431 ) 2,185 3,731 3,600 356 . (5,372) .' .S!ih6a7.. 28,422 21,046 200 (14,331) 2,225 3,800 3,600 234 .... ..... .. '.~i;f;i). ..... 27 o 318 510 ........M5. 61 o 184 570 ... . .....",...,.,. .. .<815 200 600 280 510 ..1.&90..... 200 o 280 510 . .Q990 Adopted Budget 1997 28,422 21,046 200 (14,331) 2,225 3,800 3,600 234 (5,48~) . .S9ZtL 200 o 280 510 990 74,000 140 550 1,800 420 507 800 o o 100 78.3J?_ .1{9,018 Explanation of Personnel No changes in personnel are anticipated. The part-time Clerk Typist II will continue to work 10 hours/week in Assessing and 20 hourslweek in the City Manager's Department, plus takes minutes at Cable Commission meetings. This position is budgeted in Assessing, but charged as interdepartmental labor service to the City Manager's & Cable T.V. department budget. 66,090 70,888 30 35 627 528 972 346 437 0 559 573 79 0 o 0 24 0 56 53 6#3,874 .>72.4.2$ "1()9;9~.. ." ." ....111;3.7$ 73,360 140 645 1,500 420 590 750 100 o 165 77.&70 . '.'t19.0$'7 .' 74,000 140 550 1,800 420 507 800 o o 100 7B,S17 ." ." .11Q,Ple SUMMARY OF COST FACTORS FOR THE COMING YEAR 1996 Adopted 1997 Adopted F.T.E. Total Total Total Comp Total Total 1996 1997 Salaries Fringe & Fringe Salaries Fringe 1.00 1.00 · 28,622 7,281 35,903 . 28,622 7,207 0.75 0.75 i 20,146 2,591 22,737 ' 20,146 2,539 0.03 900 113 ].'t'7:S. 17a! . .48,168 9,872' .$$;640 ! '49.668 . . '.9,859 ;l Employee Accounting Clerk II Clerk Typist II Admin , Clerk Typist II Admin ~Subtotat. . Labor Allocation to: City Manager Cable T. V. ; Total Total Comp & fringe 35,829 22,685 1,013 5~,5?7 . (18,803) 1,013) 39,711 Page 26 FUND NUMBER 101-41550 1997 ASSESSING BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Supplies Notepads, typewriter ribbons, binders, misc. supplies Computer paper, labels, diskettes, cartridges Statements and retum envelopes 200 280 510 Other Services & Charges Contracted property appraising services through Anoka County Attendance at Municipals Workshops Portion of main telephone trunk line; long distance calls Postage for hearing notices and assessment notices Publishing hearings, Board of Review Liability & property insurance Maintenance contract for Banyon Software; typewriter repair Sales tax on taxable supplies and services 74,000 140 550 1,800 420 507 800 100 Capital Outlav None ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 27 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-41910 ADOPTED 1997 BUDGET DEPARTMENT: PLANNING SUPERVISOR: BUILDING INSPECTOR DESCRIPTION Planning has been combined with the Community Development budget, and all expenditures are now reflected in fund 201-42400. Page 28 FUND NUMBER 101-41910 1997 PLANNING BUDGET PLANNING Actual 1994 Actual 1995 100 1012 1070 1220 1510 1700 1997 1999 2000 2030 2170 2171 2175 2997 2999 3050 3105 3320 3430 3500 3600 4000 4100 4330 4380 4395 4997 9997 PERSONAL SERVICE Seasonal Employees Interdept Labor F.I.C.A, Workers Comp Ins. Interdept Fringe TOTAL PERSONAL SERVICE SUPPLIES Office Supplies Printing & Printed Forms Program Supplies General Supplies Food Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof. Services Training & Ed Activities Out of Town Travel Advertising Other Legal Notice Publishing Insurance & Bonds Repair & Maintenance Services Rents & Leases Subscriptions Commissions & Boards State Sales Tax TOTAL OTHER SERVICES & CHARGES TOTAL PLANNING o 6,122 o o 2,387 ........r.jt~ 38 o o 18 o . ..-.... ,.., ,."". .. .>56 4,180 1 o o o 79 o o 163 95 9 .4.527 .1$f0Q2 2,316 14,253 177 14 .H4,?32.. <.H2t4~2 . 188 76 o 104 o ............. ".... ...... ...H.... H... 36....8........ ...... . . . . "... . ........ ...... ..... ... .. .. -. .............::.::::;:::;:", .....::.. 445 444 32 o 147 81 61 o 306 o 14 .. .j,,530. ......~g.$Q Adopted City Manager Budget Proposed 1996 1997 o o o o o Q o o o o o ....Q...... o o o o o o o o o o o Q .() SUMMARY OF COST FACTORS FOR THE COMING YEAR o o o o o o o o o o o .....Q. o o o o o Q Planning has been merged with Protective Inspections. All line items are now in fund number 201-42400. Page 29 Adopted Budget 1997 o o o o o o o o o o o o o o o o o o o o o o o o o o Q o CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-41940 ADOPTED 1997 BUDGET DEPARTMENT: GENERAL GOV'T BUILDINGS SUPERVISOR: BUILDING INSPECTOR DESCRIPTION General Government Buildings includes the maintenance and repair of City Hall and the premises it occupies. This includes cleaning and repair services, utilities, elevator service, plumbing, etc., mechanical repairs, rug rental and all remodeling costs. SUMMARY OF BUDGET The proposed budget for 1997 is $7,633 less than the adopted 1996 budget. Some line items are higher than adopted 1996, such as needed Capital Outlay items. The major change is due to a decrease in insurance charges and a reallocation between departments. PERFORMANCE OBJECTIVES 1) Examine feasibility of cleaning City public buildings in conjunction with JPM maintenance staff. Page 30 FUND NUMBER 101-41940 1997 GENERAL GOV'T BUILDINGS BUDGET GENERAL GOVERNMENT BLDG. Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 1070 1700 1997 1999 2000 2010 2020 2030 2160 2161 2171 2175 2280 2997 2999 3050 3210 3220 3250 3310 3430 3600 3800 3810 3820 3830 3840 3850 4000 4020 4050 4060 4100 4300 4330 4390 4395 4997 4999 5120 5130 5170 5180 5997 6999 8110 8997 9997 PERSONAL SERVICES Interd. Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Supplies Printing & Printed Forms Maint. & Const. Mat. Chemicals General Supplies Food Supplies Vehicle Repair & Parts TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof. Servo Telephone & Telegraph Postage Other Communications Local Travel Expense Advertising Other Insurance & Bonds Utility Services Electric Water Gas Refuse Sewer Repair & Maint. Servo Honeywell Maint. Contract Garage, Labor, Burden Interfund Copier Credit Rents & Leases Misc. Charges Subscription, Member Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Building & Improv. Improv Other Than Bldg Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Vandalism TOTAL CONTINGENCIES & TRANSFERS TOTAL GENERAL GOVERNMENT BLDG. 4,234 3,332 1,651 1,351 .. .....S;885....... .........4.683 .. 4,751 o 248 1,577 o 1,013 1,770 o o .. .9~$S~. 2,074 (207) 4,322 o 24 532 22,786 o 1,705 611 624 3,148 499 37,456 36,618 o (2,033) 1,789 21 20 922 4,004 . ... ."14.915 o o 380 o ...............380 . . ..... ..... 5,875 1,767 46 821 265 477 3,401 16 18 .................,2;686...... 1 ,444 o 5,398 8 11 503 23,210 o 2,156 577 790 2,931 485 44,671 36,618 313 (3,055) 1,047 6 260 5,085 3,862 ....p..1~a,32Q o o 7,628 636 ... .--.--....."."'...". ,.".". ........S~..... 75 0 . ... ..... ......." ".,. . ,...."..........". Hj'5 .. ... .j) .......... ...."............. ....... ............-. ......... -. . ... .J30.&14 ... .. ........J51;963 Page 31 5,000 4,451 2,000 969 .. ..1;000 .... ......5.420 4,800 500 1,000 6,000 500 1 ,400 5,000 o o . · ... ...... ..t9;2Q(). ..... .. 2,000 5,000 4,000 100 o 600 23,906 o 1,621 600 500 3,000 500 58,000 36,618 o (2,000) 2,100 o 25 1,100 4,000 .. 141,670 . o o o o o 7,250 500 1,000 3,000 500 1 ,400 5,000 o o . ..lQ,65P .... . 2,000 900 2,300 100 25 600 4,558 o 2,221 600 830 3,200 525 65,000 36,618 300 (2,500) 1,750 o o 1,100 4,000 . 124,12t . 7,000 o 5,040 o · .12.Q40. o 0 . ""';:":'.;"'::.;i:}":" ," . . :'::\0" .... jat,eyO .. .1$Q,2S7 . . Adopted Budget 1997 4,451 969 {i ,429 7,250 - 500 1,000 3,000 500 1 ,400 5,000 o o . 18 650 .. .~.Lh'... 2,000 900 2,300 100 25 600 4,558 o 2,221 600 830 3,200 525 65,000 36,618 300 (2,500) - 1,750 o o 1,100 4,000. 124,1.?7.. 7,000 o 5,040 o 12,040 o o 160.?.?!_ FUND NUMBER 1 01 -41940 1997 GENERAL GOV'T BUILDINGS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 1996 Adopted 1997 Adopted F.T.E. i ! 1996 1997 i Labor Allocation From: ! Comm. Development Admin. 0.11 ! Total Comp & Fringe Total Salaries Total Fringe Total Salaries Total ~~--'=-d~ 4,451 ..4;451.. . 969 ; Totaf... .. .1.. . ... ":.. .., .< ..} 969. Supplies Microfilm supplies Copier paper, toner & supplies Pens, pencils, staples, & misc, Minor office equipment - replacement phones Other supplies: Light bulbs, toilet paper, garbage bags, breakroom supplies, keys, paint brushes, film processing, misc. 1,100 4,200 900 500 5,000 Fax supplies Laser printer supplies Various forms Chemicals & janitorial supp. Other Services & Charges Telephone - local or long distance Postage Insurance & bonds Water/sewer (City Hall/SACA) * Repair & Maintenance Kodak copier Elevator Cleaning Postage meter Microfilm 900 4,000 4,558 1,125 Refuse, gas & electric Repair & maintenance * Honeywell contract Sales tax Other services Misc. repairs Telephone Annual misc. painting Check signer & burster Keys, locks, door hardware 8,400 600 28,000 500 250 Capital Outlay 1) Brick tuckpointing is necessary on the north side of City Hall. Estimated costs are $5,000 to repair and replace as necessary. 2) Front entry doors on 40th Ave N.E, need adjustment or replacement. Estimated costs are $2,000. Total Comp & Fringe. 5,420 5 ,~1() 450 1,000 3,000 2,500 6,251 65,000 36,618 4,000 1,675 12,000 10,000 2,500 250 2,500 3) Sid the construction of an information display case for public information documents and brochures to include housing programs, permits and licensing, financing programs, business start-up resources, city maps, tourist information, educational programs, etc., for an estimated cost of $1,200. 4) Upgrade voice mail and telephones in the city for $3,840. Contingencies & Transfers None Page 32 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101.-42100 ADOPTED 1997 BUDGET DEPARTMENT: POLICE SUPERVISOR: POLICE CHIEF DESCRIPTION The Police Department provides public safety services to the citizens of Columbia Heights. Main functions include police patrolling, crime prevention programs, public relation programs, community-oriented, problem-solving policing programs, and responding to various requests for services from the public. SUMMARY OF BUDGET The Police Department budget was produced with the aid of department members who have various areas of responsibility such as DARE, police training, office supplies and such. Several lines show variations over last year. Staff increases were held to one Community Service Officer. This budget was carefully produced to reflect the needs of the Department and the sincere efforts of holding the line even with the growth factor. PERFORMANCE OBJECTIVES 1) Examine measures for a combined computer system with cities in Anoka County. 2) Continue to review and update departmental policies and procedures. 3) Examine amd evaluate all Community Policing programs for updating, modifications, or elimination. 4) Continue the Crime-Free Multi-Housing Program aimed at improving the operation and management of rental buildings. 5) Expand the compliance program to include alcohol, spray paint, and pull tab compliance. 6) Re-evaluate landlord meetings in order to enhance and to continue participation. 7) Develop an elective training program to prepare police personnel for command and supervisory advancements. 8) Continue to enhance COP programs and efforts for the following: Neighborhood Crime Watch, TRIAD, Crime Free Multi Housing, Landlord meetings, and Safety Net Program 9) The Police Department will continue to focus on Community Oriented Police (COP) philosophies in our community with the goal of implementing programs department-wide and in accordance with the federal grants we are functioning under. Page 33 FUND NUMBER 1997 POLICE BUDGET 101-42100 Adopted City Manager Adopted POLICE Actual Actual Budget Proposed Budget 1994 1995 1996 1997 1997 --~-- -..-.------ 100 PERSONAL SERVICES 1010 Regular Employees 1,103,703 1,160,979 1,269,325 1,289,731 1,289,731 1011 Part Time Employees 0 0 0 0 0 1012 Seasonal Employees 1,964 1,923 2,200 2,300 2,300 1020 Overtime Reg.Emp, 53,191 45,913 29,000 30,050 30,050 1022 Overtime Seasonal 136 0 0 0 0 1031 Holiday Pay 39,485 46,242 42,680 43,087 43,087 1041 Court Pay 16,721 14,166 15,300 14,450 14,450 1043 Training Pay 12,005 11,961 15,300 14,450 14,450 1045 Longevity 22,716 22,403 26,317 29,450 29,450 1050 Severance Pay 2,842 1,850 0 0 0 1070 Interd.Labor Service 131 920 200 500 500 1080 Interd. Labor Credit (1,353) 0 0 (8,472) (8,472) 1210 P.E.R.A. Contr. 122, 152 135,591 147,109 147,465 147,465 1220 F.I.C.A. Contr. 19,1 09 18,601 20,885 22,956 22,956 1225 Flex Benefit F.I.C.A. 1,086 711 675 975 975 1230 Police Pension Contr 46,942 0 0 0 0 1300 Insurance 85,735 91,459 110,700 111 ,600 111 ,600 1400 Unemployment Comp 0 0 0 0 0 1510 Worker Comp Ins. 70,366 69,073 64,999 43,568 43,568 1700 Allocated Fringe 51 368 0 200 200 1800 Interd Fringe Credit (542) . 0 0 (1,854) (1,854) 1997 TOTAL PERSONAL SERVICES .1.596.440 . . 1;6.220160 . . 1,744J~9O .1,740,4$6< 1740456 , _L.__.___ 1999 SUPPLIES 2000 Office Supplies 1 ,486 1,608 2.250 2,275 2,275 2010 Minor Office Equip 885 260 550 550 5,850 2011 Computer Equipment 0 225 300 1,500 1,500 2020 Computer Supplies 632 390 1,350 1 ,400 1 ,400 2030 Printing & Printed Forms 670 779 1,250 750 750 2070 Training & Instr. Supplies 1,057 1,340 1,637 3,000 3,000 2170 Program Supplies 616 726 3,350 3,870 3,870 2171 General Supplies 3,825 5,744 4,700 5,700 5,700 2172 Uniforms 5,406 10,006 8,900 9,250 9,250 2175 Food Supplies 78 330 700 500 500 2280 Vehicle Repair& Part 9,859 10,938 8,500 9,500 9,500 2282 Gas,Oil,Lubricants 15,286 16,771 17,000 17,500 . 17,509_ . . Ha9;800 .49.117. ..&tt4a7 ......--...,................ ..... .., 2997 TOTAL SUPPLIES ... .55795 . ...... 61,09? . : : :: ~:;:,: "",'> :;'-: '. .,":.:{: .. 2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 1,682 11,501 3,500 16,254 16,254 3105 Training & Ed Activities 4,370 7,977 14,696 10,000 10,000 3120 Educ. Reimbursement 629 751 1,500 1 ,400 1 ,400 3210 Telephone & Telegraph 8,353 6,143 8,378 7,955 7,955 3220 Postage 501 207 275 1.000 1,000 3250 Other Communication 563 31 690 650 650 3310 Local Travel 363 507 589 500 500 3320 Out of Town Travel 1,538 532 2,000 1,250 1,250 3430 Advertising Other 0 29 100 100 100 3500 Legal Notice Publishing 37 28 0 50 50 3600 Insurance & Bonds 31,500 32,274 33,229 32,300 32,300 4000 Repair & Maint.Serv. 11,908 12,780 17,500 17,500 17,500 Page 34 FUND NUMBER 101-42100 1997 POLICE BUDGET POLICE Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 4050 4100 4300 4330 4376 4390 4395 4997 4999 5120 5170 5180 5997 6999 7250 7360 8997 9997 Garage, Labor, Burd Rents & Leases Misc. Charges Subscription,Memb. Miscellaneous Civic Affairs Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CAPIT AL OUTLAY Building & Improvement Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Transfer Out to Pension Reserve Transfer Out To Fast Cops TOTAL CONTINGENCIES & TRANSFERS TOTAL POLICE 18,756 18,325 754 1,030 o 182 .. ..1,452 . "}01.~ . o 629 . ..)~1~:~ ... o o :>. '.. <0' p........ ....--......-. .'iHiUi42;014.. 21,395 17,248 4 781 o 173 .... ..<1798.. ..... 114.159 143 217 . ...(~l:~: . .. o o .. .... ....<0. ...................... .3/t92.134.... ... 24,900 15,419 230 1,840 600 225 ..4,1~5 .. 129,196.. . o 782 ... .........i:::tt. 45,000 o . ..4q,(}QQ. ... .. 1;985,070 . '.. SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 24,000 17,250 100 1,350 600 225 ./.....~,E:)?O... 13$.134 .. o 1,000 i~:~gg....'r 100,000 1],237 .. '.. ..1i7,2t37' .... .2;056,122 . ....... 24,000 17,250 100 1,350 600 225 .3,650 ..,~,'34 o o . ..1,200 ... .1,200 100,000 . 17,23? ... . J17,237 2.(J56,.t~~., Costs reflect the influx of funding for existing officers and one additional Community Service Officer. Several budgeted areas increased, including the training needs as well as the natural increases in supplies and uniforms. ~----_._--_. 1996 Adopted 1997 Adopted F,T.E. Total. Total Total Total Comp Total Total Comp J;"N>loyee 1996 1997, Salaries Fringe & Fringe Salaries Fringe _~~Erir1iJe Police Chief ! 1.00 1.00 67,764 15,154 82,918 59,888 13,547 73,435 Police Captain 1.00 1.00 57,155 13,345 70,500 58,832 12,519 71,351 Police Sergeants 4.00 4.00 217 ,620 50,295 267,915 . 218,908 46,116 265,024 Police Officers 17,00 17.00 838,147 204,720 1,042,867 841,625 191,502 1 ,033,127 Sr. Records Tech 1.00 1.00 35,448 7,663 43,111 36,720 7,713 44,433 I Record Techs 2.00 2.00 : 56,295 14,440 70,735 53,674 13,963 67,637 Community Service Off. I 3.00 4,00 80,417 25,077 105,494 101,104 30,448 i 131,552 - I Secretary ! 1.00 1.00 22,517 5,596 28,113 . 30,289 7,416 37,705 Clerk Typist ! 1.00 1.00 25,101 6,829 31,930 26,088 6,888 32,976 Inv. Pay Oiff. I 3,558 457 4,015 5,172 652 5,824 . Seasonal Bike Safety ! 0.12 0.12 . 2,200 292 2,492 2,300 262 2,562 jSUbtotal . . .~t"2 32+121. 1;406.222 ..$43;eea .....1:750.0901 1.434;000 . . .331\02$ .1.765Ltt?9._ Labor Allocation To: I Civil Defense ! n/a (0.25) (8,472) (1,854) (10,326) - Labor Allocation From: Public Works ! n/a 0,01 500 200 700 - . total . .1. ..$1:88.] . , ..1,426+$28 .. .329~372 . 1 ,756,-OQO . ... '! :..:- : .:C. . . City Manager Cut - $16,444 new CSO to 20 hours a week with fringe Page 35 FUND NUMBER 101-42100 1997 POLICE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Disks, paper supplies Ribbons, toner, tapes Explorer supplies, uniforms Crime prevo supplies, signs, printing Bike program supplies, equipment FTO program supplies, copying Paper, pencils, pens, supplies Replacement officer tape recorders, cassettes, supplies Replacement uniform program Vehicle repairs and parts Gas, oil and lubricants Other 330 1,224 950 1,875 545 375 2,250 550 10,000 11,000 19,000 6,566 City Manager Cut - $50 from office supplies City Manager Cut - $25 from minor office equipment City Manager Cut - $3,000 from computer equipment City Manager Cut. $200 from computer supplies City Manager Cut - $100 from printing & printed forms Other Services & CharQes Bomb squad call out Blood test Physical & psychological exams MPRS fees Annual property auction Training sessions, investigator meetings, etc. MN Chiefs Assoc, Anoka Co Chiefs Assoc., Anoka Co Joint Law Enf, Assoc., MPPOA/MPRS, MN Crime Prevention Assoc. 1,750 Safety Net Program 5,000 Vehicle changeover and graphics 3,200 Telephone and telegraph 8,555 Other 8,849 2,000 850 1,000 2,100 950 150 City Manager Cut - $600 from telephone & telegraph City Manager Add - $500 to increase postage City Manager Cut - $89 from local travel expense City Manager Cut - $400 from subscriptions & memberships City Manager Cut - $250 from state sales tax City Manager Cut - $1,000 from expert & prof, services City Manager Cut - $696 from training & ed activities City Manager Cut - $100 from educational reimburse, City Manager Cut - $750 from out of town travel expense City Manager Cut - $250 from rents & leases City Manager Cut - $1,000 from garage, labor & burden Page 36 Police ammo, Redman Train suite, floor pad Evidence, fingerprint supplies Film, cameras, phone cross directory Microfilm, VCR tapes, narc. tests Extinguishers, keys, first aid supplies Police report forms Crime prev flyers, pamphlets E-tags, field contacts Letterhead, envelopes Batteries, narcotic test kits, targets Training manuals, videos Training room tablets, markers, supplies 5,120 589 756 365 285 575 270 250 225 345 645 200 City Manager Cut - $1,250 from program supplies City Manager Cut. $750 from uniforms City Manager Cut - $1,500 from vehicle repairs & parts City Manager Cut - $1,500 from gas, oil & lubricants City Manager Cut - $120 from training & instr. supplies Fleet repairs based upon repair history & projections Computer hardware/software contracts, microfilm equip. maint. Conference & seminar registrations Police course tuition fees, a number of which are mandatory In-house instructor, instructional fees Explorers Breezy Point Police training courses not in metro Rents and leases Insurance and bonds 25,000 17,500 1,325 10,696 655 800 589 17,500 32,300 FUND NUMBER 101-42100 1997 POLICE BUDGET Capital Outlay SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) 5 replacement ballistic vests (reimbursement from State, $135.00 each) 1 H&K 9mm carbine 3 squad car screens (replacements) 2 desks (replacements) Rubber backdrop for gun range, protect shooters 2 secretary chairs (replacements) Department VCR 2 two-drawer file cabinets (1 new, 1 replacement) Renovate lower level of training room Other 310 275 310 4,000 1,120 City Manager Cut - $4,000 from building and improvements City Manager Cut - $500 from office equipment City Manager Cut - $500 from other equipment e.C. moved all capital outlay items less than $1,000 to minor office equipment. ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases 2,000 1,200 935 650 700 Item Description 2 police vehicles 1 down-sized unmarked car Opticom for police fleet 1 radar unit, replacement 2 vehicle light bars, replacements 5 Police video systems 2 Notebook computer/mobile digital terminals 1 Sound light meter 1 Lazer Speed unit Original Purchase Date 1991-92 1997 1997 1986 1986 1997 1997 1980 1997 City Adopted Manager Budget Proposed____uu1997 43,000 43,000 19,000 19,000 6,000 6,000 2,200 2,200 2,800 2,800 o 0 12,400 12,400 4,500 4,500 7,000 7,900 * purchased 1996 - Vehicles: Capital expenditures include two police vehicles with a funding forecast to meet future vehicle price structures. The police fleet has provided a manageable cost to maintain but cost efficiencies are determined by the age of a vehicle, To provide a safe functioning car we must have a reasonable replacement program. When the cars reach 50,000 to 60,000 miles, the reliability as well as safety becomes a concem. The maintenance records also then show a marked increase in operating costs. The effort is to continue to sell the ex-squad cars while they still have a reasonable value and continue the program of purchasing downsized vehicles for police and City use. Original : Cost 40,500. 10,000 1,100 1,800 26,000 12,400 7,000 Proposed Cost 43,000 19,000 10,000 . 2,200 2,800 26,000 1 2,400 4,500. 7,000 · * Radar unit: The radar units continue to be reliable, but due to their age it is deemed necessary to budget for one should the need arise. Past history on the units seem to dictate that when they quit functioning, the cost to repair them far exceeds the purchase of a new unit. laser speed unit: Speed enforcement on main arteries such as Central and University with standard enforcement techniques is nearly impossible with the volumes of traffic experienced. The laser speed unit will allow us to enforce speed violations on these roadways. Light bars: The squad car light bars were originally rated at a life of 12 years. The past few years have shown repairs and failures with the older bars, making it necessary to move the lifespan back to 10 years. The 2 light bars budgeted for would then be placed on new cars in 1997. Page 37 FUND NUMBER 101-42100 1997 POLICE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Laptop computers/Mobile digital tenninals (MDT): With the addition of the laptop computers, officers will be able to complete reports, logs, supplements and other required reports on the computer. We will also have the dual ability to to run the MDT functions from the laptop. This will give us professional high quality reports that will assist in prosecution. Police vehicle video system: We are in a time of easy access to attomeys that are willing to sue municipalities with unsubstantiated allegations against police officers, A vehicle mounted video system provides an impartial eyewitness account of traffic stops, verbal consents for vehicle searches, DUI driving behavior and, following test results, to name but a few. The system includes audio as well. Sound light meter: This meter was purchased in 1980, Recently, we have had problems with it not functioning properly. Because it is electrical in nature, shop fees are extremely high making replacment a better altenative to repairs. This meter is used to enforce our noise ordinance. Page 38 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-42200 ADOPTED 1997 BUDGET DEPARTMENT: FIRE SUPERVISOR: FIRE CHIEF DESCRIPTION The main goals of the Fire Department are: 1) Fire prevention through public education. 2) Protection of lives and property for the inhabitants of our City. 3) Improvement of existing housing throughout our City by inspections and endorsement of City ordinances and State fire codes, SUMMARY OF BUDGET 1) Hire a full-time Clerk-Typist position. 2) Increased training to meet Fire Department standards and OSHA requirements. 3) Fire Pension contribution included this year for $30,000, PERFORMANCE OBJECTIVES 1) Continued work on documenting the standard operating and administrative procedures for the Rental Inspection License Program, 2) Public awareness and educational programs to be increased. 3) Continued efforts to improve communications with homeowners, landlords, and tenants. Page 39 FUND NUMBER 1997 FIRE BUDGET 1 01 -42200 Adopted City Manager Adopted FIRE Actual Actual Budget Proposed Budget 1994 1995 1996 1997 1997 100 PERSONAL SERVICES 1010 Regular Employees 322,778 338,564 362,685 377,742 377,742 1011 Part Time Employees 31,416 30,850 31,688 37,215 37,215 1012 Seasonal Employees 0 4,880 0 0 0 1020 Overtime Reg.Emp. 19,596 18,958 23,000 22,800 22,800 1031 Holiday Pay 9,115 1 0,434 10,956 11,110 11,110 1041 Court Pay 73 79 400 600 600 1042 Fire Pay 21,053 20,899 20,000 20,000 20,000 1043 Training Pay 9,017 9,797 10,000 15,630 15,630 1044 College Incent.Pay 14 16 15 15 15 1070 Interd.Labor Service 81 94 300 300 300 1080 Interd.Labor Credit 0 (5,034) (6,497) (9,960) (9,960) 1210 P.E.R.A. Contr. 40,752 42,341 45,557 46,625 46,625 1220 F.I.CA Contr. 6,483 6,918 8,423 8,974 8,974 1225 Flex Benefit F.I.C,A, 53 58 259 149 149 1240 Fire Pension Contr 106,584 1,508 0 30,000 30,000 1300 Insurance 24,861 26,216 32,400 32,400 32,400 1510 Worker Comp Ins. 33,760 38,317 40,827 27,557 27,557 1700 Allocated Fringe 32 38 120 120 120 1800 Interd. Fringe Credit 0 .......... . (2,014) 0 ....>6J~:4~~) . -.L~786) . .625.668 .".".............. ..".,.. TOTAL PERSONAL SERVICES S4~Uh9 . .....5$0.....33.. 1997 .................~l......... 61t)A91 1999 SUPPLIES 2000 Office Supplies 253 532 295 610 610 2010 Minor Office Equipment 435 85 320 335 1,035 2020 Computer Supplies 265 240 465 695 695 2030 Printing & Printed Forms 606 758 730 1,550 1,550 2170 Program Supplies 1,213 1 ,420 1,790 1,790 1,790 2171 General Supplies 4,266 4,462 4,700 5,200 5,200 2172 Uniforms 2,453 2,758 2,800 2,800 2,800 2173 Protective Clothing 2,240 3,270 2,744 3,000 3,000 2175 Food Supplies 142 289 200 300 300 2180 Books 1 ,420 556 1,000 1,360 1,360 2280 Vehicle Repair& Part 3,068 4,485 3,000 4,000 4,000 2282 Gas,Oil,Lubricants 3,742 3,861 3,451 ...... ....3,800 3,800 ....................~cC~O$ . ................. ...-...". 2997 TOT AL SUPPLIES ..... . . .... .... ~~rt16 ............... ..21):1,9-0 . .............~A4Q. .. . .26,140 ........}<.....f...... 2999 OTHERSER~CECHARGES 3050 Expert & Prof,Serv. 1,358 2,177 2,200 2,300 2,300 3105 Training & Ed Activities 3,386 1,840 4,760 4,567 4,567 3210 Telephone & Telegraph 3,006 2,791 3,000 2,300 2,300 3220 Postage 332 198 450 2,760 2,760 3250 Other Communications 0 53 0 840 840 3310 Local Travel Expense 153 58 160 200 200 3320 Out of Town Travel Expense 1,859 2,798 1,680 1,000 1,000 3500 Legal Notice Publishing 165 137 200 200 200 3600 Insurance & Bonds 8,644 8,850 9,138 10,716 10,716 4000 Repair & Maint.Serv. 3,753 1,392 3,380 3,560 3,560 4050 Garage,Labor, Burd 5,013 7,703 6,500 6,500 6,500 4100 Rents & Leases 1,852 845 1,600 1,600 1,600 4330 Subscription,Memb. 865 1,095 1,000 690 690 4390 Taxes & Licenses 48 257 50 152 152 4395 State Sales Tax 612 536 900 700 700 4997 TOTAL OTHER SERVICE CHARGES .. . .$hP46 ..... ..... . .30,730 . . ...as,OlB . .ae.085 ...... 38.085 Page 40 FUND NUMBER 1 01 -42200 1997 FIRE BUDGET FIRE Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 4999 5120 5170 5180 5997 6999 7250 8997 9997 CAPITAL OUTLAY Building & Improvement Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Transfer Out to Pension Reserve TOTAL CONTINGENCIES & TRANSFERS TOTAL FIRE o 774 ...........2,041.. . ..........2i8H; ..... 432 o 101 .......... ,............ . .. .533. " ,... . . ....:....:.:.:.::...... ':- :....... 350 300 4,400 ~5;()5() . 3,500 300 ................~:::.... Adopted Budget 1997 3,500 o 2,4QQn 5,9OQ . ... .,;;~;;....... g!~~ .);;=15. .1m ~:g: .. ..n.&79,$32 .>T5Slt$%J8..... . .$136;696 ... _ . .. .. 731 i616 SUMMARY OF COST FACTORS FOR THE COMING YEAR Paid Division, on call, 3,500 hrs; weekends, 2,496 hrs; estimated coverage, 1,004 hrs. Volunteer Division-Fire/EMS calls, $20,000 Drills, 25 members, $9,933; Firefighter I and II classes, 5 members, $1,857; Recruit I class, 5 members, $1,858; EMT classes, 4 members, $1,982 Volunteer Fire Relief contribution, $30,000 Employee Fire Chief : Asst. Fire Chief Journeyman FF Firefighter II Recruit FF III PT Secretary PT Firefighters/EMS Clerk Typist II Fire Pension Relief ., .. H' SUbtotal............ . .. '... ... Labor Allocation To: Section 8 Civil Defense Labor Allocation From: Public Works !Total... .... . Explanation of Personnel I I I i II F.T.E. I 11996 1997' I 1,00 1.00; , I '1.00 1.00 I 5.00 5.00 I 0.00 1.00! I 1,00 0.00 i 0.62 0.62 i I. 4.00 4.00 I' '0.00 1.00 t .n... n....n..n. .., . . ....... .... ".... .' . '. .. . .....- .. . . . . . - .. . .. .. '. .. .. ..... -. . . . . .". . .n .. ...........12;Bg.13;fi~.. ! I I I i , i I I ... ........1 n/a (0.20) (0.05) I n/a O,01! 13;38L .... ..... ..... .... 1996 Adopted Total Total Total Comp Total Salaries Fringe & Fringe Salaries 60,512 15,436 75,948 63,512 53,804 14,124 67,928 53,804 230,740 64,552 295,292 233,355 0 0 0 42,321 38,897 11 ,772 50,669 0 13,890 1,786 15,676 17,355 47,898 12,868 60,766 53,690 9,178 6,709 15,887 21,060 .4a4.~1~ ..J21.247H. .n.$$~,16$j. ....#8.5.097...... (6,060) (3,900) 1997 Adopted Total Fringe 14,105 12,467 58,045 11 ,189 o 2,188 11,473 6,253 30,000 .1~;700 . (4,040) (746) 300 120 . · '.. .... ............ ... if ..475;437. > .....141,800. Page 41 Total Comp & Fringe 77,617 66,271 291,400 53,510 o 19,543 65,163 27,313 30,000 .. ..... .... .630;81 IJ (10,100) (4,646) 420 . 616Ail . FUND NUMBER 101-42200 1997 FIRE BUDGET Supplies SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) File folders, file jackets, pens, envelopes 2 Records cabinets Calculator Diskettes, toner, ribbons, tapes Computer paper, forms Program/educational supplies Food, fire/emergency calls Film developing, batteries Defib pads, foam, mannequin upkeep Other Services & CharQes Physicals for 1/3 of group, hepatitis shots Professional Instructors EMS medical advisor contract Telephone, cellular phones Computer phone line from County (previously charged to 3210) Postage (increase due to inspection program mailings) Staff local travel Staff training: New FF recruits (4), $880; EMT recruits (4), $1,892; State Fire School (3), $300; EMT refresher (25), $625; North Sub School (4), $200; MN State Fire Chief Conf (1), $110; Wisc. Housing Maint. School (2), $560 Capital Outlay Replace carpet in living area New floor - watch office Remodel Assistant Chief's office Replace lights in Chief's office Repair floor drains/add two addt'l drains Opticom (4) 610 250 85 695 1,550 1,790 300 1,000 900 1,100 400 800 2,300 840 2,760 200 4,567 2,500 1,000 3,000 350 4,000 2,400 City Manager Cut - $4,000 for 2 add'l floor drains City Manager Cut - $2,000 for computer work station City Manager Cut - $2,400 for 5 pagers City Manager Cut - $3,000 to remodel Ass't Chief's office City Manager Cut - $350 to replace lights in Chief's office City Manager Cut - $300 for 1 executive chair City Manager Cut - $500 for hanging bookshelves in Chief's office Medical supplies, first aid kits Cleaning supplies, towels, tools Fire extinguishers Salvage covers, exhaust hose repair Uniforms, coats, pants, boots, helmets, hoods, gloves Books, joumals, manuals Vehicle repair Gas, oil & lubricants Out of town travel: Wisc. Housing Maint. School, MN State Fire Chief Cont., Natl Fire Academy Repairs & maintenance: Software, radios, pagers, fire extinguisher testing, 02 refills, air compressor testing, cleaning service Laundry contract, rug rental, uniform cleaning St. Paul training site Memberships (10 associations) Legal notices Insurance Garage & labor Licenses Sales Tax Computer work station - Asst Ch office Two executive chairs Two hanging bookshelves-Ch office Replace five pagers Replace hide-a-bed Contingencies & Transfers C.C. Move - $700 from Capital Outlay to Minor Equipment line time 2010 for capital items less than $1,000 None Page 42 1,300 600 300 1,100 5,800 1,360 4,000 3,800 1,000 3,560 1,100 500 690 200 10,716 6,500 152 700 2,000 600 500 2,400 400 FUND NUMBER 1Q'-42200 1997 FIRE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Eauipmemt Replacement Fund Original City Adopted Purchase Original I Proposed Manager Budget I . Item Description Date Cost I Cost Proposed; 1997 Ambulance 1986 ' 50,390 80,000 80,000 80,000 Opticom system 2,400 .~AOO Replace 1986 Ford Type III Ambulance (RES2) with new ambulance. Page 43 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-42400 ADOPTED 1997 BUDGET DEPARTMENT: PROTECTIVE INSPECTION SUPERVISOR: BUILDING INSPECTOR DESCRIPTION Protective Inspection has been combined with the Community Development budget, and all expenditures are now reflected in fund 201-42400. Page 44 FUND NUMBER ;to' -42400 100 1010 1012 1020 1050 1080 1210 1220 1225 1300 1400 1510 1800 1997 1999 2000 2011 2020 2030 2171 2280 2282 2997 2999 3050 3105 3120 3210 3220 3250 3310 3320 3600 4000 4050 4100 4330 4390 4395 4997 4999 5170 5997 9997 PROTECTIVE INSPECTION PERSONAL SERVICES Regular Employees Seasonal Employees Overtime Sererance Pay 'nterd labor Credit P.E.R.A, Contr. F.I.C.A. Contr. Flex Benefit F.I.C.A. Insurance Unemployment Comp Worker Comp Ins. Pre Interd Fringe Credit TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Computer Equipment Computer Supplies Printing & Printed Forms General Supplies Vehicle Repair& Part Gas,Oil,Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Educ Activities Educ. Reimbursement Telephone & Telegraph Postage Other Communication local Travel Expense Out Of Town Travel Expense Insurance & Bonds Repair & Maint.Serv. Garage,Labor, Burd Rents and Leases Subscription,Memb. Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Office Equipment TOTAL CAPITAL OUTLAY TOTAL PROTECTIVE INSPECTION Actual 1994 86,270 2,070 1,931 450 (6,295) 3,946 6,825 124 7,667 o 1,537 ..(2,455) . .. .1oa,{)7Q 96 o 59 433 310 279 310 ...1.0467 1,649 810 238 1,317 487 71 282 395 1,769 176 1,073 o 247 67 73 ..... .J~~9S4. 1997 PROTECTIVE INSPECTION BUDGET Actual 1995 92,391 2,223 2,562 o (4,137) 4,230 7,201 300 8,878 o 1,292 ..1J~~~)..... 125 o 14 1,014 334 129 326 1,942. 3,847 240 o 1,089 630 76 8 82 1,813 827 789 71 742 42 895 ........ .....11.19.1..... . .... Adopted City Manager Budget Proposed 1996 1997 o o o o o o o o o o o o .......0. o o o o o o o {) o o o o o o o o o o o o o o o {) ... 5,795 0 0 ." ............... .... . , ".. &/lifj ... ........ ..... ...... .0 )0< .H 11$;Q()6P1~.~ ..... . ........0 ....... SUMMARY OF COST FACTORS FOR THE COMING YEAR All expenditures are now shown in Community Development budget 201-42400. Page 45 o o o o o o o o o o o o {) o o o o o o o () o o o o o o o o o o o o o o o .. ...6 o H.O. ...0 Adopted Budget 1997 o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o CITY OF COLUMBIA HEIGHTS FUND TITLE: CIVIL DEFENSE FUND NUMBER: 101-42500 ADOPTED 1997 BUDGET DEPARTMENT: CIVIL DEFENSE SUPERVISOR: C.D. DEPUTY DIRECTOR DESCRIPTION This program provides for civil defense, and for the protection and promotion of public safety, health, and welfare in our City during emergencies and natural disasters. The director and secretary attend training and meetings to maintain requirements for state and federal funding of the program. The siren system is monitored and maintained as a means to warn of severe weather and hazardous situations. The program monitors hazardous material sites in our City and is responsible for planning and preparation for mitigation and response to disaster. In addition, the program funds the Police Reserve Unit and provides funding for the annual Fire and Police Reserve Appreciation event. SUMMARY OF BUDGET Slight increase in out-of-town travel to reflect the actual cost of the annual AMEM Conference. Eight sirens were replaced with two new larger warning sirens resulting in a decrease in electrity charges. Finance moved the electricity charges from line item 3800 to 3810. Battery replacement on the sirens is done on a 3-year basis, with 1997 being the scheduled year. There is a significant increase in the uniform budget as the Unit has many veteran members whose equipment needs replacement; also, we anticipate taking on several additional members whose initial uniform outfit costs have increased. Training needs for the unit have also increased due to some mandated requirements. Decrease in rents due to shop allocation reduction, We no longer store Civil Defense supplies at the shop. PERFORMANCE OBJECTIVES 1) Keep the Police Reserve trained and equipped in a professional manner for emergency assistance, security, traffic, and crowd control for parades, carnival, festivals, and other public events. 2) Continued involvement in emergency management professional organizations and training to keep current with government requirements and programs. Page 46 FUND NUMBER 1 01.42500 1997 CIVIL DEFENSE BUDGET CIVIL DEFENSE Actual 1994 Actual 1995 100 1010 1011 1070 1210 1220 1300 1510 1700 1997 1999 2000 2010 2020 2030 2070 2171 2172 2175 2280 2997 2999 3050 3105 3210 3220 3310 3320 3500 3600 3800 3810 4000 4050 4100 4330 4374 4375 4395 4997 4999 5180 5997 9997 PERSONAL SERVICES Regular Employees Part Time Employees tnterd.Labor Service P.E.R.A. Contr. F.I. C.A. Contr. Insurance Worker Comp Ins. Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Equipment Computer Supplies Printing & Printed Forms Training Supplies General Supplies Uniforms Food Supplies Vehicle Repair & Parts TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof,Serv. Training & Ed Activities Telephone Postage Local Travel Expense Out of Town Travel Legal Notice Publishing Insurance & Bonds Utility Services Electric Repair & Maint.Serv. Garage, Labor & Burden Rents & Leases Subscription,Memb. Employee Recognition Volunteer Recognition State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Other Equipment TOTAL CAPITAL OUTLAY TOTAL CIVIL DEFENSE 9,820 1,800 o 640 522 o o o . .i2~7$.2 133 287 o 65 223 117 1,206 o 12 .2.{)4$ . 300 160 150 10 50 419 o 662 396 405 2107 130 2,054 70 o 2,353 135 . . ... d9,.4Ql 10,280 1,800 367 985 1,098 855 44 147 ................................-..-. ..... .. .." 5. .i::~6.. . '~)).~;'~. ~ ~ :) <::~:. ,::~~i1'! ,',:";. . 136 o o 112 o 262 1,997 o 171 . ..2;618 350 115 547 4 4 406 o 679 751 68 716 161 2,055 70 814 1,419 170 . .................S.32S. Adopted City Manager Budget Proposed 1996 1997 10,472 1,800 o 760 641 900 424 o ...... ..14.997.. ... 200 o 60 80 200 200 1,285 25 o 2,()q() 550 170 220 75 60 350 o 699 920 o 1,500 o 968 100 o o 315 ...5,927 o 0 250 .. .AfO. . <2$0 . '24~22e':' :.;'; ';:: ';': '(26~5$3: .. . :'';: ...:26;:224':" Page 47 o o 12,372 o o o o 2,600 ..........14,972...... . 200 o 70 80 300 225 2,185 25 o ..g,()sij .. . 550 170 570 75 60 406 o 99 o 292 1,628 o 760 70 o o 162 4;l342 o . .... ....0.. . 22A:J99 -.. - Adopted Budget 1997 o o 12,372 o o o o .2,600_ 14,97g 200 o 70 80 300 225 2,185 25 o 3.085 550 170 570 75 60 406 o 99 o 292 1,628 o 760 70 o o 162 _ 4,84~_ o o 22!~~~ FUND NUMBER 1 01-42500 1997 CIVIL DEFENSE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Staffing remains the same for 1997. Employee CD. Deputy Director CD. Secretary Police Reserve Coord. Fire Reserve Coord. 1996 Adopted 1997 Adopted Total Total I F.T.E. Total Total Comp Total Total Comp 11996 1997! Salaries Frinqe & Frinqe~~~~alaries _J:rin-9~~_ Fringe 3,000 567 3,567 0 0 0 .0.25 0.25. 7,472 1,862 9,334 0 0 0 900 154 1,054 0 0 0 900 142 1,042 0 0 0 iSubtotal . . . · . .......to;25ll~5J... .. .12,272 ... ....... .~t725. ......... . 44,s.971 .. .. , . .0.. . .:::..-: -." .0. {} Labor Allocation From: Fire Dept. Police Dept I 0.05 : 0.25, 3,900 8,472 746 1,854 4,646 10,326 : Total . . .i.. .........0.3OL......... .. ..... . ./ 12,:37'2 . . ..., ". 2.600 14;972 Supplies Notebooks, typewriter ribbons, correcting tape, file folders, tape, indexes, paper, mailing envelopes, etc 200 Computer supplies: printer supplies 70 Printing of citizen handouts, envelopes. stationery 80 Ammunition for shoots; needs for exercises and disaster training 300 Snow fence, sandbags for emergencies, batteries for flashlights and radiological equipment, film, cards, laminating supplies for I.D. cards, safety vest, misc. patrol equipment for reserves 225 Uniforms: 5 add'l cap and breast badges for reserves 550 Reserve officers misc. replacement uniform items and any new items for 3 additional reserves 1,035 3 winter jackets, additional leather items (current stock old) 600 Page 48 FUND NUMBER 101-42500 1997 CIVIL DEFENSE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Other Services & Charges Registration fees for local training: Governor's Cant. registration Director and Clerk State C.D. Director's Conference Instructor fees for reserve training (range instructor) CPR refresher-first aid training Meeting expense, lunches, parking, mileage for secretary meetings, training Out of town travel: State C.D. Director's Conference Repairs/Maintenance: Siren maintenance contract Waming siren repair Generator repair CD. typewriter repair contract Annual inspect. of siren radio controls/battery replacement Phone system repair 60 Telephone: City share of 570 office phone and cell phone Postage for reserve training postage, correspondence 75 Utility services (add 3%) Electricity to operate 2 siren 292 Subscriptions 70 Rents: CD. sec'y office and 760 range rent Volunteer Recognition: annual dinner for police and fire reserve units (moved to 101-45050) Liability insurance 99 110 60 200 350 406 888 200 100 40 300 100 Capital Outlay None ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 49 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101.42700 ADOPTED 1997 BUDGET DEPARTMENT: ANIMAL CONTROL SUPERVISOR: POLICE CHIEF DESCRIPTION The Greater Anoka County Humane Society continues to provide our community with the animal control services the City must maintain. Services provided include animal pickups as well as shelter facilities. SUMMARY OF BUDGET The funding structure is based solely on the anticipated 5% increase the Humane Society will impose upon our renewal of the contract. The Anoka County Humane Society remains a cost-effective means of providing animal control services for our community. PERFORMANCE OBJECTIVES 1) Anticipated performance on the part of the Humane Society to remain constant. Page 50 FUND NUMBER 101-42700 1997 ANIMAL CONTROL BUDGET ANIMAL CONTROL Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 1999 2171 2997 2999 3050 3600 4395 4997 4999 5130 5180 5997 9997 SUPPLIES General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof. Services lnsuance & Bonds State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Improv Other Than Bldg Other Equipment TOTAL CAPITAL OUTLAY TOTAL ANIMAL CONTROL 10 .............10.... . . . . . . ..".". 12,983 54 2 . .. ...13~639 15 .15. 8,781 55 182 ..............gd:hs... 150 ....."5C) 11 ,445 65 25 ........ .tt,535.......... o 0 0 o 0 0 "<J)O( .. .... . . <If . i1S;049. ...... ..... <9:033 ... ... .11.685 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel All personnel supplied by the contractor. Supplies Live trap replacements $13,175 Other Services & Charges $150 Contract services, Greater Anoka County Humane Society, located in the City of Coon Rapids. Misc. local vet. charges for removal of tranquilizer darts. None Capital Outlay Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 51 150 ."150 . 12,300 75 800 .... ....." "....... '.. 13.115 .... o o ...................0.... . . .. .,.. ... , . . ;.::.: ...... .::.:.:. : ......... ........ . ....' .. ... ..;j3.. <':'Jf!iS...... :. ".: : :~::::::(... .~~4... .:, :. :-.:' . Adopted Budget 1997 150 150 12,300 75 800 .~J~, 175 o o o . . .13,325 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND NUMBER: 101-43000 ADOPTED 1997 BUDGET DEPARTMENT: P.W. PERSONNEL SUPERVISOR: P.W. DIRECTOR DESCRIPTION This activity covers the wages and fringe benefit costs for both permanent and seasonal Public Works employees. The overall budget is distributed amongst the various Public Works' departments. SUMMARY OF BUDGET The overall proposed budget shows a decrease of (3%) from 1996. Negotiated contract increases are not included. Changes are the reduction of the Clerk Typist II/Purchasing Clerk position to half time. The position is being shared with Recreation and is shown in the Interdepartment Labor Credit. Seasonal employee costs increased due to $0.40/hour increase in rates. PERFORMANCE OBJECTIVES 1) Evaluate current system of charging Public Works employees time and materials. 2) Study the overall usage of seasonals. 3) Develop incentives to attract older seasonal workers. Page 52 FUND NUMBER 1997 PUBLIC WORKS BUDGET 1 01-43000 Adopted City Manager Adopted PUBLIC WORKS Actual Actual Budget Proposed Budget 1994 1995 1996 1997 1997 100 PERSONAL SERVICES 1010 Regular Employees 996,060 1,011,965 1,077,784 1,076,922 1,076,922 1011 Part Time Employees 0 0 0 0 0 1012 Seasonal Employees 68,849 68,593 77,800 81,600 81 ,600 1020 Overtime Reg.Emp. 58,548 70,276 56,520 56,316 56,316 1022 Overtime Seasonal 134 0 0 0 0 1050 Severance Pay 0 16,732 0 0 0 1080 Int.Dept.Labor Cr. (984,103) (1,001,366) (1,050,883) (1,021,547) (1,021,547) 1210 P.E.R.A. Contr. 57,581 56,079 58,191 58,131 58,131 1220 F.I.C.A. Contr. 73,587 76,587 92,921 81,412 81,412 1225 Flex Benefit F.I.C.A, 2,938 2,659 0 2318 2318 1300 Insurance 91 ,029 93,977 111,600 111,600 111,600 1400 Unemployment Compo 0 0 0 1510 Worker Comp Ins. Pre 43,105 44,664 60,909 36,906 36,906 1800 Inter Dept Fringe Cr (407,728) (440,166) (484,842) ........ ~48~,6~8) (48~,!3?8) 1997 TOTAL PERSONAL SERVICES ..........0 ....................0 . . .{). ..... ...0 ~Q. 9997 TOTAL PUBLIC WORKS 0 n.; . . . '0 ...... () 0 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 1996 Adopted 1997 Adopted Total Total I Total Total Comp Total Total F,T.E. i Comp Employee · 1996 1997: Salaries Fringe & Fringe Salaries Fr~~ ~~Eringe P.W. Director I 1.00 1.00 65,264 26,106 91,370 65,271 12,226 77,497 -. A.C.E. 1.00 1.00 51 ,1 08 20,443 71,551 51,114 10,041 61 , 155 PW. Supt. ' 1.00 1.00 51,936 20,774 72,710 51 ,943 10,592 62,535 Admin. Assistant 1.00 1,00 35,568 14,227 49,795 35,568 8,081 43,649 PW. Secretary 1.00 1,00 30,638 12,255 42,893 30,638 7,461 38,099 Clerk Typist II 1.00 1.00 28,844 11,538 40,382 , 28,883 7,208 36,091 Eng. Tech IV 1.00 1.00 43,513 17,405 60,918. 43,513 9,083 52,596 Eng. Tech III 1.00 1.00 36,463 14,585 51,048 : 37,963 8,383 46,346 Eng. Tech II 11.00 1.00 31,472 12,589 44,061 31,472 7,566 39,038 Foreman (3) 13.00 3.00 117,701 47,080 164,781 119,274 29,593 148,867 i Maint. II (8) ,8.00 8,00 275,633 110,253 385,886 279,972 75,351 355,323 Maint I (7) , 7.00 7.00 210,996 84,397 295,393 202,468 56,682 259,150 Maint III (3) 3.00 3,00 114,320 45,729 160,049 114,320 29,460 143,780 Shop Supervisor 1.00 1.00 40,848 16,339 57,187 40,839 9,999 50,838 Seasonal .2.37 2.37 77,800 31,120 108,920 81,600 8,641 90,241 ; Subtotal .OO~3733.37 .1;212>104. ........... . ..... . . .1,(:i9tt944J. .1 ,214JJ38 290,367 . > 484.840 1 ,50~Q~ ..--- Page 53 FUND NUMBER 101-43000 1997 PUBLIC WORKS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Labor Allocation To: Elections Fire Police Library Engineering Aecreation Streets . Street Lighting Traffic Signs & signals Weed Control Parks Tree Trimming Dutch Elm Sanitation Dutch Elm Replacement . State Aid Maintenance Water - Distibution Sewer - Collections Garage tTotiil . 1996 Proposed 1997 Adopted i 1996 1997 I I , I i n/a 0.05 ! n/a 0.01 n/a 0.02 n/a 0.10 i n/a 4.96 . n/a 0.56 n/a 6.44 ! n/a 0.06 : i n/a 0.76 ! In/a 0.12 i . n/a 8.40 n/a 0.49 n/a 0.12 n/a 0.07 I n/a 0.25 , n/a 4.35 n/a 3.37 I n/a 2.37 (2,000) (800) (2,800) (300) (120) ( 420) (500) (200) (700) (2,055) (822) (2,877) (161,835) (78,588) (240,423) (21,058) (8,423) (29,481 ) (186,645) (91,046) (277,691 ) (2,283) (913) (3,196) (24,752) (11,902) (36,654) (3,584) (1,433) (5,017) (264,177) (125,129) (389,306) (17,500) (7,000) (24,500) (6,598) (2,639) (9,237) (2,945) (1,178) (4,123) (7,000) (2,800) (9,800) (144,180) (64,080) (208,260) (99,069) (49,052) (148,121 ) (75,066) (37,533) (112,599) 0 ( .. .(1 j)2i54'7) .. .(48~;658) ... i {1 ,505.20ID. Supplies ...1.. .n32.50J.. None Other Services & CharQes None Capital Outlay None Contingencies & Transfers None Capital EQuipment Replacement Fund Purchases None Page 54 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND NUMBER: 101-43100 ADOPTED 1997 BUDGET DEPARTMENT: ENGINEERING SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides engineering services for capital construction projects, These activities include feasibility analyses. construction design, contract administration, project inspection, general Public Works recordkeeping, property iron locations, GIS implementation and maintenance. SUMMARY OF BUDGET The proposed Engineering budget is $288,006, slightly less than 1996 and $54,735 less than actual 1995. Service costs increased reflecting the cost of computer software maintenance being shifted back to the department. Capital items include one replacement computer, and two replacement monitors. PERFORMANCE OBJECTIVES 1) Examine feasibility of the public improvements that will enhance the appearance of the Central Avenue corridor. 2) Explore policy change to accomplish the paving of the existing raw alleys. 3) Integrate City Hall departments into GIS. 4) Implementation of street rehabilitation construction. Page 55 FUND NUMBER 101-43100 1997 ENGINEERING BUDGET ENGINEERING Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 100 1070 1700 1997 1999 2000 2010 2011 2020 2030 2171 2172 2175 2280 2282 2997 2999 3050 3105 3120 3210 3220 3250 3310 3320 3500 3600 4000 4050 4100 4300 4330 4375 4376 4380 4390 4395 4997 4999 5120 5130 5150 5170 5180 5997 6999 8120 8130 8997 9997 PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Equipment Computer Supplies Printing & Printed Forms General Supplies Uniforms Food Supplies Vehicle Repair& Part Gas, Oil ,Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof. Serv, Training & Ed. Act. Educ.Reimbursement Telephone & Telegraph Postage Other Communication Local Travel Expense Out of Town Travel Expenses Legal Notice Publishing Insurance & Bonds Repair & Maint.Serv. Garage,Labor, Burd Rents & Leases Misc. Charges Subscription ,Memb. Volunteer Recognition Misc. Civic Affairs Commission & Boards Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Building & Improv, Imp, Other Than Building V eh icle Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Pir Projects Closed Pir Proj City Share TOTAL CONTINGENCIES & TRANSFERS TOT AL ENGINEERING 132,820 158,394 164,573 161,835 53,695 68,876 80,971 78,588 . .. .....f8$~515 .... ... ......~2'1.210. .... .245;544 ... .... ... .240,423 ... 1,614 288 o 387 202 2,233 o o 742 878 .$~344 ...... .... ..' o 2,469 o 547 41 153 190 278 622 3,420 10,219 1,795 9,634 80 898 o o 351 104 1,019 .. .. ....31.$20 o o o 1,394 o .'.. dO' .., ..... ..... .... . .... ..1."1'\;;,1 . . :.:....:.:.:.;:\.:~q~::....: 45,246 o . .....""., ...,..,..."... . . ... 45.... .2. .46..... .. .... .. . .......:211:319< Page 56 1,622 355 78 436 203 2,882 49 o 362 796 .<<8.183 . o 2,129 o 459 61 o 256 o 115 3,506 3,166 1,511 9,550 o 1,133 o 200 403 43 535 : .... .... .... . >2$,~j' ..... .... .. o o o 2,099 252 ......................... .... ...... .2...35..1... .. . .. .. ." . ...... ..... .:::.::.;:.:...:,....::::, 83,270 o .....i......:.a~,~1P...... . ...$42;741 . 1,750 300 500 1,200 300 1,860 40 o 1,100 1,215 8.265. 1,000 2,900 250 615 75 50 208 1,075 225 3,611 3,500 1,900 9,688 o 1,555 o o 500 35 965 2$,152. o o o 19,660 o .19;660 o o .......::..:.J)...... . . ~1;62t 1,750 800 850 1,100 250 2,110 40 o 800 935 ...8;$$5. 1,000 3,800 250 650 75 50 250 275 225 1,283 10,030 1,365 9,605 o 1,635 o o 575 35 750 gl.$$3 o o o 6,300 o .... - ..........". .. 6.~ : :.::.'<.,:.:t~W:' o o .... ..0 . . .261:.211 Adopted Budget 1997 161,835 7~,5?8 240,.423 1,750 4,100 850 1,100 250 2,110 40 o 800 935 . .~" 1 t~;35 1,000 3,800 250 650 75 50 250 275 225 1,283 10,030 1,365 9,605 o 1,635 o o 575 35 750 ..31,853 o o o 3,000 o 3,000 o o o 28!i?11 FUND NUMBER 101-43100 1997 ENGINEERING BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 1996 Adopted 1997 Adopted - Total Total F.T.E. Total Total Comp Total Total Comp Employee 1996 1997 Salaries FrinQe & FrinQe Salaries FrinQe & FrinQe I P W. Director 0.26 0.26 i 13,796 6,788 20,584 13,576 6,788 20,364 A.C.E. 1.00 1.00 i 41,551 20,443 61,994 40,891 20,446 61 ,337 Admin. Assistant 0.15 0.15 4,337 2,134 6,471 4,268 2,134 6,402 PW. Secretary 0.32 0.33 7,971 3,922 11,893 . 8,089 4,044 12,133 Clerk Typist II 0.17 0.19 3,986 1,961 5,947 2,157 1,078 3,235 Eng, Tech IV 1.00 1.00 35,376 17,405 52,781 34,810 15,076 49,886 Eng. Tech III 1.00 1.00 29,644 14,585 44,229 30,370 15,185 45,555 Eng. Tech II , 1.00 1.00 25,587 12,589 38,176 25,178 12,589 37,766 I . Seasonal (1) , 0.04 i .... .......2,325 1,144.. 3,469 2!496 .1,248 3,744 0.04. iTotal . 14094 · · 4~96j .' .... 164,573 .8Ct97t · . · . .... .245,5441. 161.835 . . . . .tB.SS9 240A2~ . Supplies Copier toner & office supplies Filing cabinet, 3 cordless phones and misc, minor equipment Surveying supplies Drafting supplies, film & developing Postcards for meetings, door hangers, petition/waiver forms, etc. 1,750 825 Misc computer supplies & toner cartridges Other misc. supplies Misc computer equip upgrades and wear replacement Vehicle repair & parts Fuel 1,200 40 1,000 1,000 1,110 300 1,100 935 Other Services & CharQes City Manager Cut - $625 from various supply line items Consultants for special design and testing if needed GIS training APWA Int'l conference APWA spring & fall conference CEAM conference Misc. training Dept. share of phone system, long distance, courier, special mailings, etc. Travel for APWA spring conference Travel for local meetings, seminars, etc. Bid publishing for public hearings, etc. Insurance 1,000 Maint. contract, Sharp copier Computer/typewriter repairs Xerox repairs & service Maint contract. HP Designjet Maint contract - PC Arcinfo (GIS) Maint contract - Unix Arcinfo (GIS) Misc. repairs & services Garage labor Allocation of garage space Misc, rentals 15 subscriptions/memberships Traffic Comm, dinner State sales tax 1 ,450 1,130 700 600 1,750 4,250 150 1,365 9,505 100 1,635 575 785 1,500 800 750 300 870 775 275 250 225 1,283 City Manager Cut - $170 from various line items in Other Services & Charges Page 57 FUND NUMBER 101-43100 1997 ENGINEERING BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlav Computer replacement Monitors, 17" (2) 3,000 1,800 Office chairs (4) Computer table & comer unit 1,000 500 Computer replacement: Part of a systematic department replacement program. C.C, move Capital Outlay under $1,000 to minor office equipment Contingencies & Transfers None Capital Equipment Replacement Fund Purchases Original i City Adopted Purchase Original i Proposed , Manager Budget Item Description Date: Cost, Cost Proposed 1997 Sharp Copier w/duplex 1989 6,000 9,000 i 9.000 9,000 Page 58 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND NUMBER: 101-43121 ADOPTED 1997 BUDGET DEPARTMENT: STREET SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the maintenance of City streets, including patching, street sweeping, paving, ice control, and snow removal. SUMMARY OF BUDGET The overall proposed budget for Streets is $570,918, a decrease of $4,226 from the adopted 1996 budget. Personnel costs decreased $44,295 (does not include any contract increases) as a result of some transfers of hours to other departments based on actual usage and movement within personnel. Supply costs increased $9,987, reflecting a change to increased crackfilling operations. Service charges increased $4,082 with significant increases in garage space rental ($3,185) and insurance burden ($1,199). Capital improvements include $40,000 for a salt/sand storage facility, $5,500 as a 1/4 share to provide a concrete floor in the new cold storage building, and $10,000 for paving the MSC yard. PERFORMANCE OBJECTIVES 1) Develop and pursue joint project development of salt/sand storage. 2) In conjunction with the Street Rehabilitation program, concentrate on "permanent" repair and crack sealing. 3) Pursue the paving of the existing raw alleys. Page 59 FUND NUMBER 101-43121 1997 STREETS BUDGET STREETS Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 1070 1700 1997 1999 2000 2020 2030 2070 2160 2161 2171 2172 2173 2280 2282 2997 2999 3050 3105 3120 3210 3220 3250 3310 3320 3500 3600 3800 3810 3840 4000 4050 4100 4300 4330 4376 4390 4395 4997 4999 5120 5130 5150 5170 5180 5997 6999 8130 8997 9997 PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Computer Supplies Printing & Printed Forms Training & Instr.Spls. Maint.& Const.Mat. Chemicals General Supplies Uniforms Protective Clothing Vehicle Repair& Part Gas,Oil,Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof, Servo Training Ed & Act. Educ. Reimbursement Telephone & Telegraph Postage Other Communications Local Travel Expenses Out of Town Travel Expense Legal Notice Publishing Insurance & Bonds Utility Service Utilities - Electric Utilities - Refuse Repair & Maint.Serv. Garage,Labor, Burd Rents & Leases Misc. Charges Subscription,Memb. Misc. Civic Affairs Taxes & Licenses Sales Tax on Purchases TOTAL OTHER SERVICE CHARGES CAPIT AL OUTLAY Bldg. & Improvements Improv Other Than Bldg Vehicles Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Pir Proj City Share TOTAL CONTINGENCIES & TRANSFERS TOTAL STREETS Adopted Budget 1997 165,983 171,222 218,547 186,645 186,645 68,697 74,757 103,439 91,046 " 91 ,0~6 ...e3i4j$$O ...)24&,979'. '. ....3~t;986... '.' ...........27.1\691. ... .277if?~j (45) o 8 63 28,615 12,970 1,684 756 774 27,135 .14,131 8SH191 . 1,270 430 o 514 o 27 4 343 535 12,309 12 18 995 117 40,395 40,096 156 191 o 232 2,577 .......jOQ.~t o 1,160 o O' 114 ........ ..... .1..' 2...7. .."...... :....:.:.. ........:.:.:/.<.:~--,_:: o o 206 124 28,459 13,288 4,480 50 111 26,529 .. .. .12,851 $.(}98 1,350 855 o 440 53 25 93 27 231 12,617 o o 979 3,517 34,365 41 ,623 263 100 233 48 2,774 . .....99.$l~.l... 9,200 2,991 o 159 346 H..... 12;69S.... . ... o o o 250 37,500 18,650 2,490 30 500 27,000 .. .. . 19,194 .. .....10$;$'14. 1,300 1,395 300 540 o 60 195 550 200 12,995 o 578 1,128 4,000 39,330 44,923 2,500 200 o 250 7,100 ..117.;$# ...... 25,000 5,000 o o o ..30;000 . o o o 250 40,000 19,000 4,250 36 500 28,000 17,265. .H... 1(}9;$Ol... . . . . 1,500 1,395 300 665 50 60 195 200 250 14,194 o o 1,128 4,000 39,000 48,589 1,500 200 o 250 7,100 . .1~;$'16. 5,500 10,000 o o 500 16,000 . o o o 250 40,000 19,000 4,750 36 500 28,000 17,2~~ . 109;801 . 1,500 1,395 300 665 50 60 195 200 250 14,194 o o 1,128 4,000 39,000 48,589 1,500 200 o 250 7,199 ...... ... .. .'20.~?~ 5,500 10,000 o o o 15.500 . o 0 0 0 ....... ,"..... .... ...........-. '. ..".".". .. . .... ..............J) .. .. .....>0 . ..0 0 .422~266 '444,_ ...57'S.1# .S2a;56a. Page 60 o . 0 S23.56~ FUND NUMBER 101-43121 1997 STREETS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Em 10 ee P W. Director PW. Supt Admin Assistant P W. Secretary Clerk Typist II Maint II Maint t Maint I Maint II Foreman Maint II Maint II Seasonal : TotEd . F.T.E. 1996 1997 0,17 0.17 0.22 0.22 0.19 0.19 0.13 0.15 0.18 0.19 0.76 0.93 0.93 0.91 0.96 0.00 0.91 0.89 0.94 0.91 0.93 0.90 0.93 0.90 0.08 0.08 .' ............'7.33. . 6.-44 Supplies Hot mix asphalt Sand for ice control De-icing chemicals Videos & in-house training materials Joint & crack sealant material Bituminous materials Black dirt & sod (repair plow damage) Sidewalk deicer/cleaning chemicals First aid supplies Miscellaneous materials Total Salaries 9,376 9,808 5,711 3,366 4,266 21,682 24,300 23,808 23,512 30,287 28,977 28,620 4834 '~18 547 20,000 9,500 18,000 250 1,000 3,600 500 1,000 250 200 1996 Adopted Total Frin e 4,438 4,642 2,703 1,593 2,019 10,262 11,501 11 ,268 11 ,128 14,335 13,715 13,546 2288 .".......... .. . . . "103.;jj.t!jQ .....'......._'~ Total i Comp & Frin e 13,814, 14,450 ' 8,414 .. 4,959 6,285 31,944 35,801 35,076 34,640 44,622 42,692 42,166 ' 7122 : .. '32195. Total Salaries 9,101 9,497 5,542 3,769 2,211 26,626 20,252 o 23,727 29,611 27,049 26,703 2558 . ............. -..-...... . .' . 86......6.45.. ....... ,. ..1. . ..... ..:..' 1997 Adopted Total Frin e 4,438 4,633 2,703 1,838 1,078 12,988 9,879 o 11,574 14,444 13,195 13,026 1 248 <....:91046. Winter mix, asphalts Aggregates Fuels Vehicle repair parts Blades-router, concrete saw, asphalt cutter Supplies for crackfilling machine Supplies for pothole patcher Ropes, shovels, rakes, chains, etc L.P. gas for crack sealer & pothole patcher Protective clothing Shirts for seasonal employees City Manager Cut - $6,300 from various line items in supplies Other Services & Charges Soil tests (possible State requirement) Drug & alcohol testing Various seminars & training schools North Hennepin PNV Program Dept share of phone system & duty pager Local travel expenses for seminars & training Out of town travel expo for seminars & training Publishing equipment notice for bids Insurance & bonds Dept share of refuse pick up-MSC yard Sales tax Misc concrete repair Misc repairs Outside inspection of aerial lift Garage labor Garage space rental Rent barricades, equip., tools, etc. Rent infrared LP asphalt heater Uniform rental Misc debris disposal (blacktop, concrete, etc.) Various subscriptions, memberships License plates, emission testing, etc. Other City Manager Cut - $1,050 from misc. charges and out of town travel expense Page 61 500 1,000 1,395 300 725 195 250 250 14,194 1,128 7,100 Total Comp & Frif'lge 13,539 14,130 8,245 5,607 3,289 39,614 30,131 o 35,302 44,055 40,244 39,729 . .. .. 3j!Q() . "27169t 8,500 3,000 17,265 28,000 2,000 600 400 500 500 500 36 2,500 200 500 39,000 45,173 700 1,000 1,716 2,500 200 250 850 FUND NUMBER 101-43121 1997 STREETS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlay Floor in new cold storage bldg Develop salt/sand storage facility Small tools & equip. replacement 5,500 40,000 500 Final mat on MSC storage area (400 tons @ $25.00/ton) City Manager Cut - $40,000 for development of salt/sand storage facility c.e. move all capital outlay items of less than $1,000 to general supplies Contingencies & Transfers None Capital EQuipment Replacement Fund Purchases 10,000 Item Description Pickup (#26) replace with 1 ton dump with plow Rattler Packer (#13) Dump Truck (#21) Random Crack Saw (#27) Deluxe Crack Saw (#29) Crack Filler Melting Pot (#28) Underbelly Plow (#99C) Original i Purchase Date 1983 1982 1982 1986 1986 1986 Proposed Cost 35,000 1,300 97,000 6,000 9,000 20,000 City Manager Proposed 35,000 1,300 97,000 6,000 9,000 20,000 Original Cost 6,556, 878 19,781 . 6,853. 8,576 10,833 Adopted Budget 1997 35,000 1,300 97,000 6,000 9,000 20,000 #26, Pickup Truck - Replace with 1 ton dump. This truck is used to transport employees to various work sites and to carry small tools. It was originally scheduled for replacement in 1998 in error. This truck is a 1983 and has over 70,000 miles. Scheduled items including the root cutter and snow blower have been delayed to accommodate this change. Staff would like to replace #26 with a 1 ton dump with plow. The 1 ton dump truck have proven very useful for all departments. They are very versatile and can be used effectively all year. #13, Tamper - This piece of equipment is used to compact small street repairs. Newer models are more durable and transmit less vibration to the operator. #21, Dump Truck - Vehicle #21 is a 1982 Ford F700 dump truck with over 90,000 miles, This would be the last dump truck replacement until 2001. Included in the $97,000 is the plow package and sander. #27, Random Crack Saw - used to prepare random cracks for filling. The implementation of the crack filling program necessitates the need for a replacement. #29, Deluxe Crack Saw - Used to prepare longitudinal cracks for filling. #28, Crack Filler Melting Pot. This equipment is used to heat the crack filler material. #99C - The new Ford L8000 dump truck was equipped with a standard plow. Staff evaluation determined that an underbelly plow is also needed. Page 62 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND NUMBER: 101-43160 ADOPTED 1997 BUDGET DEPARTMENT: STREET LIGHTING SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the energy cost related to intersection, mid-block and alley lighting. This activity also includes maintenance and repair of City owned street lights. The following is an average per light cost. Actual costs vary based on wattages. NSP owned NSP owned NSP owned City owned City owned Intersection lights Midblock lights Alley lights Street lights Park lights (excludes athletic) 397 @ $114.56/ea = 45,478.80 365 @ $11 0.89/ea = 40,476.00 30 @ $108.80/ea = 3,264.00 (assessed) 76 @ $ 86.48/ea = 6,572.64 55 @ $ 84.00/ea = 4,620.00 SUMMARY OF BUDGET The overall Street Lighting budget is $118,579, a decrease of $11,709 (9%) over 1996. Energy usage is based on full implementation of the midblock lighting program which was completed in 1995. There is a slight increase in personnel costs reflecting the need to do more maintenance on the older lights. PERFORMANCE OBJECTIVES 1) Continue replacement of existing City-owned lights on 40th Avenue with newer, more efficient lights. Page 63 FUND NUMBER 101-43160 1997 STREET LIGHTING BUDGET STREET LIGHTING Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 1070 1700 1997 1999 2160 2171 2997 2999 3600 3800 3810 4000 4050 4395 4997 4999 5130. 5997 9997 ,E11]E!2Yee Maint III i Toots:! ... . . PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Maint & Const Mat General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Insurance and Bonds Utility Services Util~ies - NSP Repair & Maint.Serv. Garage, Labor & Burden Sales Tax on Purchases TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Improv Other Than Buildings TOTAL CAPITAL OUTLAY TOTAL STREET LIGHTING 954 1,549 1,141 2,283 382 613 457 913 ......... .1~336\2j62..... .1;598 .. . .>3.196 o .1,078 .............1,.0.78 580 8,407 86,478 1,740 222 5,370 . .... ... .102;791 130 333 .. ."':"3.. .......:..~.' .. 595 o 98,523 1,511 o 5,489 ............ ... .106.118 ..... o 1,350 . ... "1 ;35tl 612 o 113,728 5,000 o 8,000 .. ...2...7............... .... ..,.....,340... o ..1,350 .. ... .',3$() 554 o 101,479 5,000 o 7,000 . ... 114..033 o 0 0 0 . .... ......--.......-. .0' .. .... .<0 .... ....(L .. ..... ...... ... (} . . ..... .....'15... ....2..'. ...1.... .... ......./..1....0.....b. .,.,..~.... .. ......1...3........0.< .,6o.....~.... ..... . 1" 0 '!!"1^ . IV _ .. ... .......... "'..f~' _"QQ .,;.6;;1". SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel F.T.E. i 11996 1997 i 0.03 0.06 Total Salaries 1,141 1996 Adopted Total Frin e 457 Total Comp & Frin e 1,598 . .........ib~03 .ti06I......... .1,'41....... ........ . ..457.... ........;1\598y. Total Salaries 2,283 . .:2,.283 . 1997 Adopted Total Fringe 913 Adopted Budget 1997 2,283 913 $,196 o 1,350 .},350 554 o 101,479 5,000 o ?:~99 .114,O~ o o 1 Ht?79 Total Comp & FrLnge . 3,196 . .. . <'913.. .. .. .3.196 Supplies Replace base plates - Central Ave. Ballasts Bulbs Misc. repair parts Other Services & CharQes NSP charges Sales tax Repair of street lights not owned by NSP Insurance 101,479 7,000 5,000 554 600 500 150 100 Page 64 FUND NUMBER 101-43160 1997 STREET LIGHTING BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 65 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND NUMBER: 101-43170 ADOPTED 1997 BUDGET DEPARTMENT: TRAFFIC SIGNS Be SIGNALS SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the installation and maintenance of City-controlled signs and signals. This account group also provides for street striping and traffic counting. SUMMARY OF BUDGET The overall proposed budget for this activity area is $59,159, an increase of $10,000 over the 1996 adopted budget. The major increases are personnel ($4,799), reflecting additional time for street name sign replacement; supplies ($3,611), reflecting increases in cost for materials and the need to replace many older signs in conjunction with the street rehab program; and services ($1,590), reflecting greater garage space rental burden and vehicle repair. PERFORMANCE OBJECTIVES 1) Complete an eight-year program to replace street name signs. 2) Implement computerized sign inventory. Page 66 FUND NUMBER 101 -43170 1997 TRAFFIC SIGNS & SIGNAL BUDGET TRAFFIC SIGNS & SIGNALS Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1 996 1997 100 1070 1700 1997 1999 2010 2160 2161 2171 2172 2173 2280 2282 2997 2999 3105 3210 3310 3600 3800 4000 4050 4100 4390 4395 4997 4999 5170 5180 5997 9997 PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Minor Equipment Maint.& Const.Mat. Chemicals General Supplies Uniforms Protective Clothing Vehicle Repair& Part Gas,Oil,Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Training & Ed, Act. Telephone & Telegraph Local Travel Expense Insurance & Bonds Utility Services Repair & Maint.Serv. Garage,Labor, Burd Rents & Leases Taxes & Licenses Sales Tax on Purchases TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Office Equipment Other Equipment TOTAL CAPITAL OUTLAY TOTAL TRAFFIC SIGNS & SIGNALS 20,623 20,303 8,043 8,265 ...... ..28.6662Et56a o o o 7,937 o o 157 434 . ... ..$;52$.... . 40 1 o 261 o 561 684 3,757 35 532 ....Jt$11. o o . .....0. ....... . .. ': : ,,"' ......, . ...........,-,..,...,. . . .... 43.005 .... ...... 71 o 86 4,922 o 91 769 370 .......,.."... "",,,,... ."i,309... 45 2 o 268 o 618 1,482 4,047 8 427 . .~"ri^", .. .-...:-.....:::. YJP~(i:. 1,195 o H~~:=~... .. ..... 21,579 10,276 "31;855 . . o o 60 8,500 30 o 400 550 ., .... ..... .. .jtS40 90 5 15 276 o 1 ,450 950 3,768 10 1,200 .1;'164 o o .... ......0 .4$,lS9 . SUMMARY OF COST FACTORS FOR THE COMING YEAR 24,752 11,902 36.654 . o o 100 11 ,635 36 30 800 550 . J3J51 90 5 15 209 o 1 ,450 1,560 5,105 10 910 9,354. o o ..... .. .... .0 ..S9A59 Adopted Budget 1997 24,752 J.!,~92 ,~,954 o o 100 11,635 36 30 800 550 13,151 90 5 15 209 o 1 ,450 1,560 5,105 10 910 .~.354 o o o _ 59,15~.. Explanation of Personnel 1996 Adopted 1997 Adopted Total Total F.T.E. Total Total Comp Total Total Comp Employee .1996 1997. Salaries Fringe & Fringe Salaries Fringe & Fringe. Maint III 10.60 0.70 ' 19,177 7,671 26,848 22,157 10,654 32,810 . Seasonal (1) : 0.04 0.06 3,518 1,407 4,925 2,595 1,248 3,844 iTotal IO.M.. .0.76]... ......~.695. .......9))78... ...31.7731 Page 67 24,752 .. . 11.90~ ---.. 36 ,65.4:.. FUND NUMBER 101-43170 1997 TRAFFIC SIGNS Be SIGNAL BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Supplies Cleaning chemicals Traffic counter supplies Miscellanous tools Traffic paint Channel posts Lamps for signals Street name signs 100 575 120 2,000 300 100 3,000 Replacement signs Safety equipment (cones, flashers, etc.) Scotch lite roll goods Sign blanks & hardware Paint, banner & light poles, semaphores Vehicle repair & parts Fuel Protective clothing/seasonal emp, T-shirts 3,140 900 400 800 300 800 550 66 Other Services & Charges MNDOT seminars (3) Insurance Miscellaneous expenses Arterial striping Traffic counter maintenance 90 209 20 750 300 Other repair & maintenance Garage labor Garage space rental Uniform & coverall rental Sales tax 400 1,560 4,542 563 910 CapitalOutlav None ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 68 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND NUMBER: 101-43260 ADOPTED 1997 BUDGET DEPARTMENT: WEED CONTROL SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the enforcement of the City's ordinances regarding weed control. Activities within the fund include inspection and abatement of weed control violations. The overall budget is $6,862, an increase of $961 over the 1996 budget, but a decrease of $294 from the 1994 actual budget. PERFORMANCE OBJECTIVES ') Implement a policy to become more pro-active with repeat problem properties. 2) Evaluate the feasibility of mowing MNDOT controlled right-of-ways. 3) Evaluate shifting administration of the program to the Fire Department. Page 69 FUND NUMBER 1 01-43260 1997 WEED CONTROL BUDGET WEED CONTROL Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 1070 1700 1997 2999 3050 3105 3210 3500 3600 4000 4395 4997 9997 WEED CONTROL PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Edu. Act. Postage Legal Notice Publishing Insurance and Bonds Repair & Maint.Serv. Sales Tax on Purchases TOTAL OTHER SERVICES & CHARGES TOTAL WEED CONTROL 3,565 2,344 2,972 3,584 1,391 929 1,189 1 ,433 .i.......4..'~S6.... .....................:3.273............. ..4Vf6f............ . ..s.()11........ 260 70 179 25 43 1,623 o ........... ................. ........ ......2....~................ ..<1!i;.............. o o 219 o 44 1,050 o ."...."...".. ..... .....~~1.3.. .. .4;~~...... o 75 75 25 45 1,500 20 . ........ ......H . ..1,74P......... .~.~1...... o 75 200 25 25 1,500 20 . ..... . .'t84$. ............... 6.862. Adopted Budget 1997 3,584 1 ,4~~ 5,017 o 75 200 25 25 1,500 20 . .1.845. 6~862 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Employee p.w. Director p.w. Supt. Clerk Typ. II/Pur Clerk Foreman Total Salaries 653 o 2,019 300 · Total Supplies None i F.T.E. : : 1996 1997! I I 0.01 0.01 I : 0.00 0.02: : 0,07 0.07 i ~ 0.01 0.02 ! . . . 'lCL09. bd2! .. .. . .~.91~ Other Services & Charges Contractor payment for abatement Training Certified mailings for abatement 1,500 75 200 None Capital Outlav None ContinQencies & Transfers Capital Equipment Replacement Fund Purchases None 1996 Adopted Total Fringe 261 o 808 120 Total. Comp & Fringe. 914 o 2,827 420 . . . ... ... ...... .. .. .. .i . ...1~la9.... ........... ..... <4;1611 .. Page 70 Legal notice publishing Insurance and bonds Sales tax Total Salaries 653 1,092 800 1,039 3.584 ...- 1997 Adopted Total Fringe 261 437 320 415 . .1,433 Total Comp & Fringe 914 1,529 1,120 1 ,454 5,OJ7 j 25 25 20 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND NUMBER: 101-46102 ADOPTED 1997 BUDGET DEPARTMENT: TREE TRIMMING SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the trimming and caring of trees, and the removal of hazardous or dead trees on all City-owned properties. It includes shaping and maintaining boulevard and park trees in a healthy condition, and removal of downed branches and clearing obstructed signs. SUMMARY OF BUDGET The overall budget for this item is $47,933, a major increase over 1996. The increase is offset by reductions in the DED program and Street Dept. personnel. The increase is due to two items: Damaging weather in 1996 resulted in weakening of tree health, and a shift in staff policy on trimming and removal of hazardous trees, There are numerous other trees throughout the city that are past their prime and potentially hazardous. Staff is also implementing a program of greater maintenance of trees around LaBelle Pond and Sullivan Lake. PERFORMANCE OBJECTIVES 1) Evaluate desirability of trimming at LaBelle and Sullivan Parks to provide scenic outlooks. 2) Concentrate boulevard tree trimming by residential street rehabilitation zones. Page 71 FUND NUMBER 101-46102 1997 TREE TRIMMING BUDGET TREE TRIMMING Actual 1994 Actual 1994 Adopted City Manager Budget Proposed 1996 1997 100 1070 1700 1997 1999 2030 2171 2173 2997 2999 3050 3105 3210 3220 3250 3500 3600 4000 4100 4300 4330 4395 4997 4999 5180 5997 9997 PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOT AL PERSONAL SERVICES SUPPLIES Printing & Printed Forms General Supplies Protective Clothing TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof Services Training Ed & Act. Telephone & Telegraph Postage Other Communications Legal Notice Publishing Insurance and Bonds Repair & Maint Services Rents & Leases Misc. Charges Subscription,Memb. Sales Tax on Purchases TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Other Equipment TOTAL CAPITAL OUTLAY TOTAL TREE TRIMMING 12,642 14,008 9,000 4,930 6,319 3,600 ........ .... .,7\512. i. '.'<2Q.~1 .. .'. '.' ....12.600 o 449 69 fi18 9,862 o o 217 o o 69 o 40 o 141 712 . .. "11.041 .. 14 199 o . ...... ... ... . . . ... 213 :' >~ :.~.:,:" ..:,'.., :..-~: :-- : . ..... ........ .... . 12,369 o 1 3 21 o 71 o 72 o 46 839 ....13;422..... . o 450 o >450 13,000 100 o o o o 73 200 350 500 215 300 .....14.738 550 420 0 ,",".'.',"" ..'.... ',"", .......:550 .:.:: :.(:'j)):~: Ir.;::;;:;.42Q..:.;,:...: :...:.... .... :,'~'.:.'~'Q.' ..,",. ... . 29i681 ... '31;38:2 27.1$ . SUMMARY OF COST FACTORS FOR THE COMING YEAR 17,500 7,000 .24.500..<..... o 450 200 650 15,000 100 o o o o 118 200 350 500 215 300 1e,1$$ 3,000 a.oQO .' "44,933 Adopted Budget 1997 17,500 ?-LOOO 24;~ o 3,450 200 3,650 15,000 100 o o o o 118 200 350 500 215 300 16.78~ o o 44t~~. Explanation of Personnel 1996 Adopted 1997 Adopted Total Total F.T.E. Total Total Comp Total Total Comp Employee 1996 1997: Salaries Fringe & Fringe · Salaries Fringe & Fril'!9~ I PW. Supt 0.01 0.05 i 600 240 840 2,500 1,000 3,500 Maint II 0.04 007 ! 1,200 480 1,680 2,500 1,000 3,500 . , Maint I 0.04 0.09 ' 1,200 480 1,680 2,500 1,000 3,500 Maint I 0.04 0 1,200 480 1,680 0 0 0 Maint I 0.04 0 1,200 480 1,680 0 0 0 Foreman 0.04 0.06 1,200 480 1,680 2,500 1,000 3,500 Maint II 0.04 0.07 1,200 480. 1,680 2,500 1,000 3,500 Maint II 0.04 0.06 1,200 480 1,680 2,500 1,000 3,500 Maint II 0 0.06 2,500 1,000 3,500 iTotal LO.29 ..0:49[............ tl.dOQ .... .....~t6bO.. ..... ....,-. ' ,.., .., .., ..... . ---- - . iY.12,$()() r. . 17.500......... .],000 2~-1WO . Page 72 FUND NUMBER 101-46102 1997 TREE TRIMMING BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTUNUED) Supplies Lances, ropes, chains, saws, etc. Safety supplies Protective clothing 300 150 200 Other Services & Charges Expert & professional services Dumping charges Training jnsurance 18,000 500 100 118 Sharpen chipping knives & misc. repair Rent additional equip if necessary Various subscriptions, memberships Sales tax 200 350 215 300 Contractual removal of dead or hazardous boulevard trees. City Manager Cut - $3,000 from Expert & Professional Services Capital Outlay Chain saw replacement Pole saw Tree grates for 40th Avenue (10) 800 200 2,000 c.c. move capital outlay items of less than $1,000 to general supplies Continqencies & Transfers None Capital Equipment Replacement Fund Purchases Original Purchase Date I New Original i Cost I Proposed Cost 3,000 City Manager. Proposed 3,000 Adopted Budget 1997 3,000 Item Description Portable stump remover Portable stump remover: random small diameter (12" or less) tree removal and stump grinding operations can be completed by City crews. Work can be completed in a timely manner. Page 73 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND NUMBER: 101-46103 ADOPTED 1997 BUDGET DEPARTMENT: DUTCH ELM SANITATION SUPERVISOR: PW DIRECTOR DESCRIPTION This activity covers inspection and removal of diseased elms and other diseased trees. Funds from this group cover the cost to remove diseased trees from City property and rights-of-way, and one-half the cost of removal from private property. It is estimated that there are approximately 700 dutch elm trees left in the City. Generally, two-thirds of the trees removed annually are on private property. SUMMARY OF BUDGET The overall proposed budget is $79,358, a decrease of $1,262 (1.6%) from 1996. The decrease in personnel cost ($6,625) reflects evaluation of hours assigned to this activity. Potential contract increases in personnel costs are not included. The increase in Professional Services ($5,942) reflects staff anticipation of greater losses due to weather in early 1996, weakening elm resistance to disease, and greater occurrence of oak wilt. PERFORMANCE OBJECTIVES 1) Evaluate effectiveness of continuing the program. 2) Evaluate having residents pay full cost of removal of private trees. 3) Implement a policy on oak wilt. Page 74 FUND NUMBER 101-46103 1997 DUTCH ELM SANITATION BUDGET DUTCH ELM SANITATION Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 1070 1700 1997 1999 2171 2997 2999 3050 3105 3210 3220 3310 3500 3600 4300 4330 4395 4997 9997 PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof Services Training Ed & Act. Telephone & Telegraph Postage Local Travel Expense Legal Notice Publishing Insurance and Bonds Misc. Charges Subscriptions & Memberships Sales Tax on Purchases TOT AL OTHER SERVICES & CHARGES TOTAL DUTCH ELM SANITATION 11,055 5,267 4,311 2,177 ...... ....15r~........ .(><...,.444...... .. 88 ...-...........-.--........-...... .. ... 8.8... . . ... :'. : :": . ,.:.:: : .' ..... ...... . 11,467 6,598 4,395 2,639 15,862 ..... . .......... .9;237 .. 17 17 50 50 .50....... .. ......:5tf...... Adopted Budget 1997 6,598 2,6:39 .~2~37 50 50 37,352 483 1 57 10 36 381 o 45 .... ... .<46:j:t. '..('5.5~5.Bf 13,473 385 o 48 15 o 392 o 45 870 .. ............... ... .... .............. .1~,;?2~ . .. .. ..22.689 58,558 525 o 450 20 o 402 o o ..........4,753 ................64;708; .. ........l.W;6~ 55,000 550 15 450 20 o 343 o o 3,575 .... .... ... ..... ..5:9.953... ....... . . . ........ ........... .eg,24G . SUMMARY OF COST FACTORS FOR THE COMING YEAR 55,000 550 15 450 20 o 343 o o 3,575.. 59t953 ~9g40 Explanation of Personnel 1996 Adopted , 1997 Adopted Total Total Total Total Comp! Total Total Comp Salaries Fringe & Fringe Salaries Fringe & Fri~g~ 653 261 914 653 261 914 2,077 831 2,908 1,039 416 1,455 4,289 1,716 6,005 1,991 796 2,787 587 235 822 0 0 0 3,381 1,352 4,733 2,915 1,166 4,081 I I I I , i : F.T.E. I i 1996 19971 . 0.01 0.01 I I 0.04 0.021 0.14 0.06! I 0.02 0.00 I 0.09 0.02 I I I I I tid21... Employee PW. Director PW. Supt PW. Secretary Maint I Maint II (3) ! iTotaf..... .. ...... ... ........i .{);$ Supplies 9.231 : ., . ......., ...... ... .. .............. 1();98'l . ...... .. '4~395. . . '.15.3821 . . .. .0,598". Spray paint/misc. supplies 50 Page 75 ..2;6~" FUND NUMBER 101-46103 1997 DUTCH ELM SANITATION BUDGET Qther Services & Charges SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Contractor payment for removal, based on 300 trees being removed Tree inspector recertification Postage - certified mail 64,500 550 450 City Manager Cut - $9,500 from Expert & Professional Services City Manager Cut - $618 Sales Tax Capital Outlay None ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases None Page 76 Insurance Sales tax Miscellaneous 343 4,193 35 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND NUMBER: 101-46104 ADOPTED 1997 BUDGET DEPARTMENT: DUTCH ELM REPLACEMENT SUPERVISOR: PW DIRECTOR DESCRIPTION This activity is for the contractual provision of and replanting of trees where diseased trees were removed on all City-owned property and rights-of-way. SUMMARY OF BUDGET The overall budget for this item is $36,273, representing a decrease of $1 ,226 from 1996. Personnel cost has decreased reflecting the actual distribution of personnel in 1995. The number of replacement trees to be purchased has been reduced based on anticipating fewer removed trees and a change in policy in which trees are not necessarily replaced on a one-to-one basis. PERFORMANCE OBJECTIVES 1) Evaluate if trees should be replaced one-to-one or some other ratio. Page 77 FUND NUMBER 101-46104 1997 DUTCH ELM REPLACEMENT BUDGET DUTCH ELM REPLACEMENT Actual 1994 Actual 1995 100 1070 1700 1997 1999 2171 2997 2999 3050 3250 3500 3600 4300 4395 4997 9997 PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof. Services Other Communications Legal Notice Publishing Insurance & Bonds Misc, Charges Sales Tax on Purchases TOTAL OTHER SERVICES & CHARGES TOTAL DUTCH ELM REPLACEMENT 2,100 2,408 839 949 .~~S$~>}3.357 '.. o 258 ......... ....... ..... ........... ,.. , . ..0 '. >~$8 Adopted City Manager Budget Proposed 1996 1997 3,848 2,945 1 ,539 1 ,178 5..3$7............ "'<>40123 . . .'. o 0'. o ..0.'. Adopted Budget 1997 2,945 1,178 4.1:2:3 o o 4,620 19 o 115 o o . .,.. .... .. '.' .... '.4.754 . . . .' ''1,693 8,385 30,000 o 0 40 20 11 8 122 o 20 o 1 ,950 .. . .......... ..... . ." .......... .-".".... .. >8;5'43 '.. .$.2;11.2 Hj2.1SS ,. 'S7A9S SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 20,000 o 20 160 20 1 ,400 . . '2t,E)OO .. . . '2~i;'123 20,000 o 20 160 20 1 ,400 . .21 ~6OQ 2!)2?~ ~'lli>loyee p.w. Director p.w. Supt p.w. Secretary Foreman Maint II Maint I Maint II !Total H F.T.E. I 1996 19971 ~ 0.01 0.01, I . i 0.02 0.02 ,0.01 0.01, ! 0.01 0.01 i 0.01 0.00 I 0.01 0,00 i 0.04 0.01 . .. ....!oddAj]jV!.... Total Salaries 653 1,039 153 100 200 307 1,396 . .>....3J~48 1996 Adopted Total Fringe 261 416 61 40 80 123 558 1,5$9 Total Comp & Fringe 914 1 ,455 214 140 280 430 1,954 'H5.aa'i'J Total Salaries 653 1,039 153 100 200 300 500 2;945 1997 Adopted Total Fringe 261 416 61 40 80 120 200 1.17S" Total Comp & Fringe 914 1 ,455 214 140 280 420 700 . 4~123 . Supplies None Other Services & Charges Expert & professional services, tree planting based on 150 trees Insurance Sales tax Miscellaneous 30,000 160 1,950 40 City Manager Cut - $10,000 from Expert & Professional Services City Manager Cut - $550 from Sales Tax Page 78 FUND NUMBER 101-46104 1997 DUTCH ELM REPLACEMENT BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 79 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-45000 ADOPTED 1997 BUDGET DEPARTMENT: RECREATION ADMIN SUPERVISOR: RECREATION DIRECTOR DESCRIPTION This activity provides recreational opportunities and services to the residents of Columbia Heights. The Recreation Department is comprised of nine main areas in which the Director, two Program Coordinators, one Clerk-Typist II, and one 1/2 time Clerical/ Purchasing Clerk disperse their time (each of the nine areas has its own separate budget). SUMMARY OF BUDGET The 1997 budget reflects an increase of $25,911 over the 1996 budget. The increase is due primarily to the transfer of a Clerical/Purchasing Clerk (1/2 time) from Public Works. This transfer is not shown in the 1996 Recreation Administration budget, as the transfer occurred after the 1996 budget was printed. The remaining increase is due to the proposed purchase of an upgraded used office copier ($6,000). All other budget expenditures hold the line with the 1996 budget. PERFORMANCE OBJECTIVES 1) Explore year-round teen/youth programming opportunities. 2) Pursue joint programming opportunities with other recreation program providers. 3) Pursue a joint powers agreement with ISD #13 concerning facility usage and scheduling. 4) Develop a Recreation Department programming plan. 5) Explore additional special event programming. 6) Evaluate the feasibility of a summertime park activities program. Page 80 FUND NUMBER 1997 RECREATION ADMINISTRATION BUDGET 1 01-45000 Adopted City Manager Adopted RECREATION ADMINISTRATION Actual Actual Budget Proposed Budget 1994 1995 1996 1997 1997 100 PERSONAL SERVICES 1010 Regular Employees 117,366 105,754 96,514 124,432 124,432 1011 Part Time Employees 0 0 25,298 0 0 1012 Seasonal Employees 0 0 0 0 0 1020 Overtime Reg,Emp. 0 795 0 250 250 1050 Severance Pay 0 8,174 0 0 0 1070 Interd Labor Service 2,746 5,739 6,747 21,058 21,058 1080 Int.Dept.Labor Cr. (24,540) 0 (25,500) (25,500) (25,500) 1210 P.E.R.A. Contr. 5,225 4,718 5,547 5,586 5,586 1220 F.I.C.A. Contr. 8,050 8,216 8,933 9,410 9,410 1225 Flex Benefit F.I.C.A. 928 741 538 129 129 1300 Insurance 12,183 12,048 10,800 14,400 14,400 1400 Unemployment Comp 421 50 0 0 0 1510 Worker Comp Ins, Pre 646 1,084 1,907 994 994 1700 Allocated Fringe 1,058 2,135 1,836 8,423 8,423 1800 Inter Dept Fringe Cr .............(9,325) 0 . (10,200) ..... .. . (10,200) . (10,2091 - 1997 TOTAL PERSONAL SERVICES ). .. .114;'7$8: ....... ... ..i49.45if. .. . .12:2,420H . ... ...146.982 . . 148,982 1999 SUPPLIES 2000 Office Supplies 1,774 1,219 1,500 1 ,450 1 ,450 2010 Minor Office Equip 45 144 200 150 650 2020 Computer Supplies 288 367 300 400 400 2030 Printing & Printed Forms 396 158 400 400 400 2170 Program Supplies 97 32 100 100 100 2171 General Supplies 260 174 250 250 250 2175 Food Supplies 66 172 100 100 100 2280 Vehicle Repair & Parts 36 222 150 150 150 2282 Gas,Oil, Lubricants 176 224 200 200 200 2997 TOTAL SUPPLIES ... ..$;1$$ .... .....2,'712... .. :t2tlo S.2QO 3,700 2999 OTHERSER~CECHARGES 3050 Expert & Prof,Serv. 139 179 0 0 0 3105 Training & Educ Activities 898 804 600 700 700 3120 Educational Reimbursement 0 117 0 0 0 3210 Telephone & Telegraph 3,946 3,494 4,000 3,900 3,900 3220 Postage 3,801 4,410 3,500 3,500 3,500 3250 Other Communications 87 0 110 100 100 3310 Local Travel Expense 470 411 450 450 450 3320 Out Of Town Travel 0 1,258 1,500 1,500 1,500 3420 Advertising Enterprises 0 0 0 0 0 3430 Advertising Other 3,780 2,276 2,000 2,000 2,000 3600 Insurance & Bonds 738 756 750 750 750 4000 Repair & Maint.Serv. 626 1,195 1,000 1,000 1,000 4050 Garage. Labor ,Burden 333 494 250 250 250 4100 Rents & Leases 65 0 70 80 80 4300 Misc Charges 56 200 0 0 0 4330 Subscription,Memb. 726 470 500 500 500 4375 Volunteer Recognition 0 48 0 0 0 4380 Comm & Boards 0 0 100 100 100 4390 Taxes & Licenses 21 8 25 25 25 4395 State Sales Tax 364 165 375 375 375 . .. .........1$.000 ...... ......_-,......... . .... . 15.,23() 4997 TOT AL OTHER SERVICE CHARGES .. ..... .16265 15,230 15.?30 . ::.':: .:: ..:::~. '-:~' .. . : ." . - Page 81 FUND NUMBER 1 01-45000 1997 RECREATION ADMINISTRATION BUDGET RECREATION ADMINISTRATION Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 CAPITAL OUTLAY Office Equipment TOT AL CAPITAL OUTLAY TOTAL RECREA TION ADMINISTRATION ....475 . ..... .... ....250 500 6,500 475 ..}~. /.:500. . '. ............... .$,$)O .. la4A21>.1$.S.701 '141,$0" . .'. .1'7$.912 6,000 6,OOQ 173,9J?.. 4999 5170 5997 9997 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Second Program Coordinator position switched from part-time position monies transferred from the part-time employees to the full-time employees budget. The 1/2 time Clerical Purchasing Clerk from Public Works is shown as an Interdepartmental Labor Service charge. 1996 Adopted 1997 Adopted Total Total F.T.E. Total Total Comp Total Total Comp Employee .1996 1997 I Salaries FrinQe & FrinQe · Salaries FrinQe &Fringe . Recreation Director 1,00 1,00 45,976 10,152 56,128 47,448 9,987 57,435 Program Coordinator 1.00 1.00 26,134 7,324 33,458 27,215 7,029 34,244 Clerk Typist II Rec/Park 1,00 0.00 I 25988 6943 32931 0 0 0 Program Coordinator 0.00 1.00 ' 0 0 0 21,701 6,334 28,035 Clerk Typist II Rec 1,00 1.00 26,404 6,996 33,400 28,318 7,169 35,487 i Subtotal 1400 · >4.00! . ..124,502 . '31;415 155Jh11. .. J24,582 '30;519 155.2.9.1.. .:.,;:::".";;,:.": Labor Allocation From: Public Works Public Works I n/a n/a 0.50 0.06 : 14,442 6,616 5,777 2,646 20,219 9,262 Labor Allocation To: Murzyn Hall i TQtal .. : n/a (1.00)' .' .1'" . .. .., .......~US6: . < .l . . (25,500). 120.240 (10,2Q~__J~5,700) .28.742.~:l4~t9a2 -~..~- Supplies Paper Developer Computer print cartridges Misc. computer supplies Calenders, 3-ring binders Used file cabinet Misc. program supplies Misc. general supplies Vehicle repair & parts 300 300 300 100 100 150 100 100 150 Letterhead Envelopes Books Keys Misc. office supplies (pens, tape, etc.) Misc. printing (labels, forms, etc,) Toner Food supplies Gas, oil, lubricants 50 250 100 25 625 100 150 100 200 Page 82 FUND NUMBER 101-45000 1997 RECREATION ADMINISTRATION BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Other Services & Charges Telephone service Staff training & education Pager National conference Local travel expenses Cellular phone service Event & activity advertising Rents & leases P&R Commission expenses State sales tax 3,780 700 100 950 450 120 2,000 80 100 375 Software support Network support Professional affiliations Copier machine support MRPA state conference Postage Insurance & bonds Subscriptions Taxes & licenses Garage, labor & burden 300 200 350 500 550 3,500 750 150 25 250 Capital Outlay Computer software Upgraded used copier 500 6,000 c.c. move capital outlay items of less than $1,000 to minor office equipment Continqencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 83 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-45001 ADOPTED 1997 BUDGET DEPARTMENT: YOUTH PROGRAM RECREATION DIRECTOR DESCRIPTION This activity classification encompasses recreational programs provided to community youth programs, and are provided for children ages 5-15 in ten separate sports such as volleyball and baseball. These offerings are particpation-oriented, with the focus on fun, socialization, and athletic skill development. Summer playground programs are also included within this classification. These particular programs provide residents with supervised play opportunities at neighborhood parks. In addition, non-team sport programs are included in this budget (e.g. gymnastics, cheerleading, etc.) SUMMARY OF BUDGET The primary expense within this classification is compensation due for personal services rendered. Such service providers include instructors, playground leaders, game officials, etc. The 1997 budget increases by $4,060 to cover the expense of a building supervisor at Huset Park, and the cost of a supervisor at the "Zone" teen center in Fridley. PERFORMANCE OBJECTIVES 1) Improve and expand youth/teen programming opportunities. 2) Develop a staff training program for seasonal staff. 3) Continue NYSCA coaches certification training for coaches. 4) Promote the Values First program through youth programs/activities. Page 84 FUND NUMBER 101-45001 1997 YOUTH PROGRAM BUDGET YOUTH PROGRAM Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 1012 1220 1400 1510 1997 1999 2170 2171 2175 2997 2999 3050 3105 3310 3320 3600 4000 4100 4200 4300 4330 4375 4381 4395 4997 9997 PERSONAL SERVICES Seasonal Employees F.I.C.A. Contr. Unemployment Compensation Worker Comp Ins. Pre TOTAL PERSONAL SERVICES SUPPLIES Program Supplies General Supplies Food Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Professional Services Training & Ed Activities Local Travel Expense Out of Town Travel Expense Insurance & Bonds Repair & Maint Services Rents & Leases Program Activities Misc. Charges Subscription,Memb. Volunteer Recognition Back to the Parks State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL YOUTH PROGRAM 11 ,773 885 6 623 . '13~2BJ 11 ,530 893 o 467 '12;690" 19,000 1 ,480 o 232 2O;'1t2' 1,275 o 100 '1;S75 2,500 o o o 120 o 200 o o 1,000 3,000 o 10 .............Q,$aQ...... '.' '.' ......28,91"7 ... . SUMMARY OF COST FACTORS FOR THE COMING YEAR 19,380 1 ,485 o 570 ..............21,435....... . 1,700 200 150 .... ...... .,... ..... .......!,Q$Q.......... . 5,000 50 60 o 120 o 300 o o 1,000 1 ,400 10,000 125 ..... ". .ta.()$5 . 4t,54() . Adopted Budget 1997 19,380 1 ,485 o 570 21A~ 1,700 200 150 :2;050 . 5,000 50 60 o 120 o 300 o o 1,000 1 ,400 10,000 125 18,055, 41+~.. Paid personnel perform services in all offered programs. Positions are numerous and varied, ranging from building supervisors to game officials and playground leaders. An additional $2,000 was budgeted in 1997 for new activity leaders. I 1996 Adopted I 1997 Adopted' I I Total' Total i . F.T.E., Total Total Comp Total Total Comp 11996 1997' Salaries Fringe & Fringe Salaries Fringe & FriQge I 2,000 182 2,182 2,090 221 2,311 1,300 117 1,417 1,710 181 1,891 2,500 225 2,725 3,420 363 3,783 600 54 654 760 80 840 250 22 272 190 21 211 6,800 612 7,412 2,850 302 3,152 3,500 315 3,815 5,320 563 5,883 200 18 218 190 21 211 250 23 273 570 61 631 1,400 126 1,526 2,090 221 2,311 200 18 218 190 21 211 o 0 0 0 0 0 11.00 :'[00!19,000 ..1.712 '20,712119,3802.05521 A~.. Page 85 1,972 23 8 . ........ . ,...".." ". .'. ..... '2"003'" :. ,:,,: : .:::~ 'j:: :...:.: 3,002 18 85 ....S,'05. . 538 o o o 116 o 380 70 o 350 928 o 2 .................~f$~ .. . .'17'~674 1,728 40 135 82 119 60 3 34 19 165 o o 44 .......:..2....4..2..9. ;-::::: :.:;,~:,:.:.:.:{:3:,:::':~:.:.;:.:: '18;424 . Explanation of Personnel Employee Building Supervisor Baseball Basketball Cheerleading Football Gymnastics Playgrounds Soccer Softball Volleyball Wrestling New Activities iTotal' . FUND NUMBER 101-45001 1997 YOUTH PROGRAM BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) City Manager Cut - $2,212 to reduce Activity Leader/lnstr with fringe Supplies Food supplies Athletic equipment Playground program equipment New activity equipment Cheerleading program supplies Gymnastics program supplies 150 1,250 500 250 250 250 City Manager Cut - $300 from program supplies City Manager Cut - $300 from general supplies Other Services & CharQes NYSCA certification fees Volunteer coach recognition insurance & bonds Rents & leases (buses, etc.) Seasonal staff travel expenses Seasonal staff training Clinician & officials fees The "Zone" program support Other 1,000 1 ,400 120 300 50 60 2,500 2,500 125 City Manager Move - $10,000 from Recognition & Special Events to this department Capital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 86 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-45003 ADOPTED 1997 BUDGET DEPARTMENT: ADULT ATHLETICS SUPERVISOR: RECREATION DIRECTOR DESCRIPTION This activity classification encompasses recreational programs provided to City adults. Leagues are administered in softball and basketball with drop-in activities such as coed volleyball, basketball and exercise also provided. Registration levels continue to grow. SUMMARY OF BUDGET The primary expense items within this classification are fees paid for services rendered by officials and supervisory staff. Such services are provided by sanctioned umpires, referees, and school district custodial staff. Seasonal employees provide building security. Subscription dues are paid to the state to sanction basketball and softball teams. Other expenses include program supplies such as equipment, trophies, and first aid supplies. The 1997 budget reflects an increase of $2,181 due primarily to the addition of a building supervisor at Huset Park. PERFORMANCE OBJECTIVES 1) Restructure softball divisions and league formats. 2) Recruit additional women's softball teams. 3) Restructure adult drop-in activities. 4) Implement non-resident fees in all adult team sport leagues. Page 87 FUND NUMBER 1 01-45003 1997 ADULT ATHLETICS BUDGET 100 1012 1220 1400 1510 1997 1999 2030 2170 2171 2997 2999 3050 3420 3600 4100 4330 4395 4997 9997 ADULT ATHLETICS Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 PERSONAL SERVICES Seasonal Employees F.I.C.A. Contr. Urnemployment Compensation Worker Comp Ins. Pre TOTAL PERSONAL SERVICES SUPPLIES Printing & Printed Forms Program Supplies General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof. Servo Advertising - Other Insurance and Bonds Rents & Leases Subscription ,Membership State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL ADUL T ATHLETICS 5,907 452 294 154 . '6;801' 36 490 o '526 8,523 o 75 o 2,112 33 ..... .....~Pif43- ... ........... 18 '07>6' .. .. .. . . . .. . .. .. .. ...,. .... ".... ..-:: ..i.,.,<-:........:.. 3,520 272 706 171 'H' ..... ... .....4,669. .... .... o 98 390 \..............488 .'. ...-...., .,-. 7,755 o 77 o 1,850 32 . . ......... ".."... .....>~,714... .... . 14.87L 6,600 504 o 116 . ...7;22d.......... 50 1,000 25 . 'l~o'i$ 8,700 350 75 o 2,000 50 ....11t17q ". .' '19.470" SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 7,500 575 o 220 ..8.295...... 50 1,000 25 . ..J;015..... 8,700 350 75 o 2,000 50 H>~:~~"" . Adopted Budget 1997 7,500 575 o 220 .'.~.~ 50 1,000 25 .1 +075 , 8,700 350 75 o 2,000 50 11,175 20,54~ Paid personnel perform services in all adu~ oriented programs. Positions are numerous and varied, ranging from building supervisors and program monitors to game officials. Increase in proposed 1997 budget of $2,181 due primarily to addition of Huset Park facility supervisor position. Employee Building Supervisor Activity Night Full Court Basketball Half Court Basketball Open Sundays Softball Volleyball Co-Rec Volleyball Women's F.T.E. Total i 1996 1997' Salaries 200 420 500 240 1,200 2,000 640 1 ,400 iTotal 1996 Adopted Total Fringe 18 38 45 21 109 182 58 127 Total Comp & Fringe 218 458 545 261 1,309 2,182 698 1,527 i . .iO,5Q.5t6;600H5~'i.j98] City Manager Cut - $1,106 from Facility Supervisor with fringe Page 88 Total Salaries 1,000 o 626 264 1,254 2,112 1,122 1,122 1997 Adopted Total Fringe 106 o 66 28 133 224 119 119 1.500 < . .. .795 Total Comp & ~rlfJge 1,106 o 692 292 1,387 2,336 1,241 1,241 8,.,295: FUND NUMBER 1 01.45003 1997 ADULT ATHLETICS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Supplies Trophies Softballs Printing General supplies 400 600 50 25 Other Services & Charoes Basketball officials Softball officials Softball sanctioning & tourneys Basketball sanctioning & tourneys Adult softballlbasketball ads Insurance & bonds State sales tax 2,700 6,000 800 1,200 350 75 50 Capital Outlay None Continoencies & Transfers None Capital EQuipment Replacement Fund Purchases None Page 89 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-45005 ADOPTED 1997 BUDGET DEPARTMENT: TRAVELING ATHLETICS SUPERVISOR: RECREATION DIRECTOR DESCRIPTION This activity classification encompasses athletic opportunities offered to City youth in grades 5-9. Teams are formed in basketball, baseball and soccer, with players selected upon ability. Teams are organized and equipped through the Recreation Department, which is unique in the metro area. Teams compete in metro area leagues, which are administered by independent governing bodies. The program operates at a loss due to high league fees. SUMMARY OF BUDGET The primary expense within this classification are for league membership dues and seasonal employee charges. Membership dues are paid to support league operations, with seasonal employees providing officiating and building security. An additional expense is the reimbursement provided to coaches to help defray the cost of traveling to games throughout the area. PERFORMANCE OBJECTIVES 1) Add additional opportunities for girls. 2) Provide assistance to new community athletic associates. 3) Provide coaches with nationally recognized training program. Page 90 FUND NUMBER 1 01-45005 1997 TRAVELING ATHLETICS BUDGET TRAVELING ATHLETICS Actual 1994 Adopted City Manager Budget Proposed 1996 1997 Actual 1995 100 1012 1060 1220 1510 1997 1999 2170 2171 2175 2997 2999 3050 3310 3600 4000 4100 4330 4395 4997 9997 PERSONAL SERVICES Seasonal Employees Mileage Allowance F.I.C.A. Worker Comp Ins. Pre TOTAL PERSONAL SERVICES SUPPLIES Program Supplies General Supplies Food Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Local Travel Expense Insurance and Bonds Repair & Maint Services Rents & Leases Subscription,Memb. State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL TRAVELING ATHLETICS 2,148 o 165 67 . . 2.3M 2,633 150 217 165 ..........3,165.. 5,900 o 452 85 . ... '6.437 .... 6,600 o 506 193 "7,299 15 o o .-- ....,...... . . .".,. .....>.J5 35 o 39 ................ . . ..... ....................'..7..~. .... .... d.._... .... , . .. .... .. . . .... ...... .. . .... ....... ..... ::::.:.:::.... ,;"=:';':'.:::: .-.-::::.";' 100 15 o .'. ......,15.... 50 15 50 .............-.-.......... . . ........ '<11'5' .. <'-::.::::::::<::1::'::': . ... ......... Adopted Budget 1997 6,600 o 506 193 7.,,4J~9 50 15 50 115 300 1,000 50 o 8,000 6,072 25 .........15.447, .... .22,861 Paid personnel perform a number of services within this classification ranging from building supervisors to game officials. Increase in 1997 budget of $1,526 due primarily to addition of a building supervisor at Huset Parle 795 3,267 300 300 284 700 1,000 1,000 49 50 50 50 o 22 0 0 o 802 3,000 3,000 4,984 4,715 6,072 6,072 o 2 25 25 ... . .....::~i...............................j.i:=;....................... ..:~.:~;~.......................... .......~.~:=i....... SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 1996 Adopted 1997 Adopted Total Total F.T.E. ! Total Total Comp Total Total Comp . i . Employee 1996 1997: Salaries Fringe & Fringe Salaries Fringe & FringE!, Building Supervisor 400 37 437 1,172 124 1,296 Baseball 2,400 218 2,618 : 2,360 250 2,610 Basketball 2,500 227 2,727 2,478 263 2,741 Soccer 600 55 655 590 62 652 I 'total 7299. ~~~. i[O..25-l125! . . '5..g00 . ....... ....537 .' '6.431'1 .'. .... .7.200 . . ..763 City Manager Cut - $664 from facitily supervisor with fringe Page 91 FUND NUMBER 101-45005 1997 TRAVELING ATHLETICS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Supplies Keys First aid Food supplies 15 50 50 Other Services & Charges Soccer League officials 300 Traveling mileage ($50 x 20 coaches) 1,000 Baseball sanction 3,000 Basketball sanction 3,072 NEI rental charges 3,000 Insurance and bonds 50 State sales tax 25 c.c. add - $5,000 for additional gym rent at NEI. Capital Outlav None ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 92 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-45010 ADOPTED 1997 BUDGET DEPARTMENT: SILVER LAKE BEACH SUPERVISOR: RECREATION DIRECTOR DESCRIPTION The City Manager moved this department to a single line item (4379) in Recognition/Special Events for 1996. Page 93 FUND NUMBER 101-45010 1997 SILVER LAKE BEACH BUDGET SILVER LAKE BEACH Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 1012 1220 1510 1997 1999 2171 2990 2997 2999 3050 3105 3210 3600 3800 3810 4100 4395 4997 9997 PERSONAL SERVICES Seasonal Employees F.I.C.A. Contr. Worker Comp Ins. Pre TOTAL PERSONAL SERVICES SUPPLIES General Supplies Comm Purchase Resale TOTAL SUPPLIES OTHERSER~CECHARGES Expert & Professional Services Training & Educ Activities Telephone Insurance and Bonds Utility Services Electric Rents & Leases State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL SILVER LAKE BEACH 6,116 483 212 ".6,811" o o .-... ... ... .... .-.......... .. 0 . , . . .. .. . ",:""",,-,::,:'-",.,. o o o ..... ........0 o o ".0 .. o 0 o 0 o 0 . GO o 0 o 0 '.G' ..... .. .>Od Adopted Budget 1997 o o o o o o o o o 157 56 15 239 o 28 495 7,306 . Page 94 o o (36) 51 o 194 o 12 ., .._---.-....... ." ..". ,. . . 22'1' . ' . . .: .:...:.......,:...:.,':.,.:.... : ", ...............2~M..... . o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 .00 60 o o o o o o o o o o CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-45030 ADOPTED 1997 BUDGET DEPARTMENT: TRIPS AND OUTINGS SUPERVISOR: RECREATION DIRECTOR DESCRIPTION This activity provides seniors the opportunity to go on both one-day outings in and around the metropolitan area and extended trips to locations both in- and out-state. An average of 22 one-day trips are taken yearly with an average attendance of 60 participants. SUMMARY OF BUDGET There is an increase in the 1997 proposed budget of $6,500 to cover the addition of family and youth trips to the senior trips already offered. All expenditures in this budget are covered by fees charged participants. PERFORMANCE OBJECTIVES 1) Provide a comprehensive trip program for seniors, youth, and families. 2) Continue to run this program as a profit making venture. Page 95 FUND NUMBER 101-45030 1997 TRIPS & OUTINGS BUDGET TRIPS & OUTINGS Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 1999 2030 2171 2175 2997 2999 3210 3220 3600 4100 4200 4395 4997 9997 SUPPLIES Printing & Printed Forms General Supplies Food Supplies TOT AL SUPPLIES OTHER SERVICE CHARGES Telephone and Telegraph Postage Insurance and Bonds Rents & Leases Program Activities State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL TRIPS & OUTINGS 516 63 83 ... .........002.. 485 o 74 '559." 600 100 150 .gSO 600 100 150 '.S$() Adopted Budget 1997 600 100 150 850 1 289 147 2,823 20,334 41 .... .....231635. .... .....24J~97. o 376 151 2,682 22,868 34 .'........"......."."........ '...26<111. ... "....."............. . ........2.. '6"'S"m" 0 . . ...", . .......-..... . ":">::':",:.:'::.):': '.:..j..",/:: :..:..' 10 520 150 4,500 23,000 45 .. . "''''''''''d'''''''' ....... ..2'8,,225. . ........29;075. SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Supplies Trips & Outings is administered by the Senior Citizens Coordinator. Trip flyers sent out quarterly Name tags Food supplies Misc. supplies Other Services & Charges Postage for mailing trip flyers Buses for trips scheduled through department Trips & transportation booked as one Insurance & bonds ,State sales tax Telephone charges *Increases due to addition of youth/family trips None Capital Outlay None ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases 600 50 150 50 520 6,000 28,000 155 40 10 Page 96 10 520 155 6,000 28,000 40 ....................."..............". '......3;{.. . 7"2"5" ." . .".. .. i35:S1:S .. . . 10 520 155 6,000 28,000 40 '$4,725 $5;575 CITY OF COLUMBIA HEIGHTS FUND TiTlE: GENERAL FUND FUND NUMBER: 101-45040 ADOPTED 1997 BUDGET DEPARTMENT: SENIOR CITIZENS SUPERVISOR: RECREATION DIRECTOR DESCRIPTION The Senior Center provides a wide variety of educational, social, and recreational programs to individuals 55 years and older. The Center is considered a focal point for the metropolitan area and provides resource information concerning senior issues. The Center provides daily programs Monday through Friday and is handicapped accessible. SUMMARY OF BUDGET The proposed 1997 budget shows a $371 increase due to increased personnel costs and an increase in Other Services so that the Senior Coordinator may attend a national conference. PERFORMANCE OBJECTIVES 1 ) To continue to research the possibility of van transportation for seniors. 2) To increase the "Handyworks" program which helps seniors with yard work, shoveling, etc. 3) To develop outdoor bocce ball leagues during the summer months. Page 97 FUND NUMBER 1 01.45040 1997 SENIOR CITIZENS BUDGET 100 1010 1210 1220 1300 1510 1997 1999 2000 2010 2030 2170 2171 2175 2997 2999 3050 3105 3220 3310 3320 3600 4100 4200 4300 4330 4390 4395 4997 9997 SENIOR CITIZENS Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 PERSONAL SERVICES Regular Employees P.E.R.A. Centro F.I.C.A. Contr. Insurance Worker Comp Ins. Pre TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Printing & Printed Forms Program Supplies General Supplies Food Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof. Services Training & Educ Activities Postage Local Travel Expense Out Of Town Travel Insurance and Bonds Rents & Leases Program Activity Fees Misc. Charges Subscription,Memb. Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL SENIOR CITIZENS 34,046 1,531 2,660 3,240 180 .......41;$57 28 o 1,245 333 o 1,243 .. .........2;$49. 34,980 1,554 2,742 3,420 192 ..' ..' ...........42.aee · 17 o 1,300 309 7 1,115 .'. ..... ..... ....... ..2.148. .... 3,867 3,829 55 0 152 329 242 256 o 0 221 227 256 195 o 0 300 300 86 31 139 143 113 1 09 5.431 .' ...'.. ..qS..419 ..... ,... ..~.937 d' . .... ...,.. H$1 ,(}$$ .... 35,568 1,593 2,721 3,600 260 . . 43,742. 35,868 1,607 2,744 3,600 169 . .43.981:1 <. . Explanation of Personnel 110 150 1,200 450 o 1,300 . .......S.21(f..... 100 100 1,300 425 o 1,250 .......,.. ... .S.l75 ....... . Adopted Budget 1997 35,868 1,607 2,744 3,600 169 43,988 100 100 1,300 425 o 1,250 3+17~, 4,400 250 100 300 300 230 475 o 300 100 180 120 ..6.759, 53,918 Paid personnel oversee the Senior Citizens Center and Trips & Outings Program. There are no anticipated changes, and the staffing pattern is the same. ISD #13 covers 1/4 of total compensation & fringe. 4,400 4,400 200 250 200 100 300 300 100 300 225 230 475 475 o 0 300 300 95 100 1 80 1 80 120 120 6;59& . .... <6,'7$5 . . '.$$;54.7 .$3;,~1$ SUMMARY OF COST FACTORS FOR THE COMING YEAR 1996 Adopted 1997 Adopted Total 1 F.T.E. Total Total Comp Total Total 1 I i 1996 1997 Salaries Fringe & Fringe Salaries Fringe : 1.00 1.00 35,568 8,174 43,742 35,868 8,120 I Employee Senior Citizens Coor. irota" .Lt])61,OO! ...... ,35,568. . ." .... ...8.174.... .' . 43.1.eJ . . 35;S68 . 'qSJ20 Total Comp & Fringe 43,988 "-.. - . 43...988 ' Page 98 FUND NUMBER 1 01 -45040 1997 SENIOR CITIZENS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Supplies Senior newsletter issued monthly Food supplies Office supplies Minor office equipment Program supplies 1,300 1,250 100 100 425 Other Services & Charges Defensive driving Line dancing instructors Movie rentals Art Institute bus (4/yr., $100 each) Golden Age Club Christmas dinner Staff training expenses Postage Local travel expenses Travel expense - national conference Insurance & bonds Subscriptions & memberships Taxes & licenses State sales tax 3,200 1,200 75 400 300 250 100 300 300 230 100 180 120 Capital Outlay None Continaencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 99 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-45050 ADOPTED 1997 BUDGET DEPARTMENT: RECOGNITION/SPECIAL EVENTS SUPERVISOR: RECREATION DIRECTOR DESCRIPTION This budget covers the City newsletter and a number of special events and projects that are supported in all or part by the City. SUMMARY OF BUDGET This budget is at approximately the same level as 1996. PERFORMANCE OBJECTIVES 1) Identify methods to integrate the "Values First" program into delivery of City services. 2) Enhance the format and content of the City newsletter. 3) Reorganize City events and volunteer recognition budgets. 4) Continue the utilization of volunteers to assist staff in the provision and supervision of recreation and leisure programs. 5) Evaluate the "Back to the Parks" Program. Page 100 FUND NUMBER 1 01-45050 100 1010 1012 1050 1080 1210 1220 1225 1300 1400 1510 1700 1800 1997 1999 2000 2010 2020 2030 2170 2171 2175 2280 2282 2997 2999 3050 3105 3220 3250 3310 3430 3440 4200 4330 4371 4372 4373 4374 4375 4376 4377 4378 4379 4380 4381 4390 4395 4997 9997 RECOGNITION/SPECIAL EVENTS PERSONAL SERVICES Regular Employees Seasonal Employees Severance Pay Int.Dept.Labor Cr. P.E.R.A. Contr. F.I.C.A. Contr. Flex Benefit F.I.C.A. Insurance Unemployment Comp Worker Comp Ins. Pre Allocated Fringe Inter Dept Fringe Cr TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equip Computer Supplies Printing & Printed Forms Program Supplies General Supplies Food Supplies Vehicle Repair & Parts Gas,Oil, Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Educ Activ (BoardlCommfTrain) Postage Other Communications Local Travel Expense Advertising Other (Events) Newletter Program Activities Subscription,M emb. Queen Events City Float Bus Maintenance Empl. Recognition Volunteer Recognition Misc. Civic Affairs Heights Pride Special Events Silver Lake Beach Comm & Boards (Recognition) Back to the Parks Program Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL RECOGNITION/SPECIAL EVENTS Actual 1994 34,032 o 1,219 o 1,519 2,671 39 3,240 o 763 o o . . . --, .."........-..,. 43',' 4...83...... . . .. . . .. . . ,. ... . ::.:.... ~:':,..,..,.: :,.;.. 139 125 o o o 49 311 o o .... 624 o 215 o o 651 225 o o 267 o o o o 1,633 o o o o o o o 35 '.. .....".. · ...,. i3~()26 .. ....47,j$:3 Page 101 1997 RECOGNITION/SPECIAL EVENTS BUDGET Actual 1995 o 255 o o o o o o 2,432 o o o .............,.............",.,. . ,.........2.$8.1. . :: ::::::::: ~;:':.)::':.{,'.; ,', <.:; ~ .' o o o o o 49 318 o o . .-........."."'...". .'........>367 o o 152 o 5 o o 2,976 17 o o o o 2,452 o o o o o o o 113 . ... ".5'.'7"1' 5' . .'8]7~9 . Adopted City Manager Budget Proposed 1996 1997 o o o o o o o o o o o o 'Q, 250 100 o 375 o 250 500 o o 1,47S ...... .'. 2,500 600 o o o 5,000 16,000 o o 4,700 2,000 2,500 2,500 9,750 2,000 4,500 2,000 1,070 3,224 10,000 o 50 .... ......... (;e,~gl!t. . '.. '69,869 . o o o o o o o o o o o o ...'.. ..0 250 100 o 375 o 250 500 o o ....... tAts ..... 1,000 500 o o o 3,000 18,000 7,000 o 4,700 2,000 2,500 2,500 2,750 2,000 4,500 2,000 1,100 3,200 o o 50 ..oo;8QQ .. . .. 58,215 . Adopted Budget 1997 o o o o o o o o o o o o o 250 100 o 375 o 250 500 o o lAZ2. 1,000 500 o o o 3,000 18,000 7,000 o 4,700 2,000 2,500 2,500 2,750 2,000 4,500 2,000 1,100 3,200 o o 50 56,800 58,?75 FUND NUMBER 101-45050 1997 RECOGNITION/SPECIAL EVENTS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel The Volunteers Program no longer has any permanent staff. Supplies Notebooks, folders, pens, calendar, film, developing, books, batteries Display board Letterhead, manuals, invitations Food supplies Paper plates, cups, napkins 250 100 375 500 250 Other Services & Charoes Consultants as needed Training as needed for commissions Advertising for fireworks, volunteers, etc. Recreation brochure/newsletter (2 issues) Heights Highpoints Queen events City float Bus maintenance Employee recognition (holiday party, awards) Volunteer recognition Beautification Misc. civic affairs Heights Pride Special events (fireworks) Silver Lake Beach Comm & Boards (dinners, awards etc.) Back to Parks Program (labor, supplies) Sales tax 1,000 500 3,000 12,000 6,000 4,700 2,000 2,500 2,500 .- 2,750. 7,000 2,000 4,500 2,000 1,100 3,200 - 10,000 50 City Manager Move - $10,000 for Back to the Parks Program to 101-45001, Youth Program Capital Outlay None Continoencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 102 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-45129 ADOPTED 1997 BUDGET DEPARTMENT: MURZYN HALL SUPERVISOR: RECREATION DIRECTOR DESCRIPTION In an average year, Murzyn Hall (JPM) is used approximately 2,500 hours for c1asses/activites; 1,500 hours for weddings/receptions; and 1,000 hours for meetings/seminars. Approximately 15% of the users are charged while the remaining 85% are various organizations that are fee-waived. Murzyn Hall is in operation 7 days a week and runs on a near full capacity throughout the year. SUMMARY OF BUDGET The 1997 proposed budget increases by $23,832 due to Capital Outlay requests. Personal costs decreased due to lower wages being paid to new part-time workers. PERFORMANCE OBJECTIVES 1) Develop a capital improvement plan for JPM. 2) Strive to provide better customer service to all users of JPM. 3) Strive to reduce the need for overtime by janitorial staff at JPM. Page 1 03 FUND NUMBER 101-45129 100 1010 1011 10.20 1021 10.70. 1080 1210 1220. 1225 130.0 1400 1510. 170.0 1800 1997 1999 2000 2010 2030 2160 2161 2170 2171 2172 2175 2280 2990 2997 2999 3050 3105 3210 3250 3310 3430 3600 3800 3810. 3820 3830 3840 3850 4000 40.20 4050 4100 4300 4390 4395 4997 MURZYN HALL PERSONAL SERVICES Regular Employees Part Time Employees Overtime Reg.Emp. Overtime Part Time Interd Labor Service Interd Labor Cr P.E.R.A. Centro F.I.C.A. Contr. Flex Benefit F.I.C.A. Insurance Unemployment Compensation Worker Comp Ins. Allocated Fringe Interd Fringe Cr TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Equipment Printing & Printed Forms Maint & Const Material Chemicals Program Supplies General Supplies Uniforms Food Supplies Vehicle Repair & Pts Comm for resale TOT AL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Ed Activities Telephone & Telegraph Other Communications Local Travel Expense Advertising Other Insurance & Bonds Utility Service NSP Water Minnegasco Refuse Sewer Repair & Maint.Serv. Honeywell Contract Garage,Labor, & Burden Rents & Leases Mise Charges Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES Actual 1994 27,926 27,137 9,170 o 25,514 o 2,589 4,701 206 3,240 257 6,196 9,70.5 o ...... ""16.&<4.1 H 58 623 160 0. 228 o 5,672 182 32 o 3,539 . ........10;-494 688 20 639 87 0. 147 4,015 185 o 480 o 6,036 396 5,116 27,575 74 900 o 195 769 ':::...A'7" 3': 22' ....... ;"::::.:}~:.:,"::',':'.::.-':,., Page 1 04 Actual 1995 28,686 23,917 8,894 o 3,250 o 2,532 4,496 212 3,421 178 2,776 1,304 o "1~.66g · o 692 o 367 356 o 5,413 250 10 104 3,092 . . ,'. . .ib.2S4 17 170. 655 o o o 4,115 o o 718 0. 5,678 395 2,489 27,577 76 831 64 150 731 ,:4$,~6 1997 MURZYN HALL BUDGET Adopted City Manager Budget Proposed 1996 1997 29,358 36,905 5,000 o 25,500 o 3,303 5,426 217 3,600 o 3,489 10,200 o rdZ2;S9S'i' 60 750 100 200 600 60 7,0.00 20.0 o 150 4,000 .. .......ja,tao... ....... 250 100 550 100 0. o 4,150 o o 600 o 9,500 600 6,000 27,576 200 1,000 o 150 1,600 52;376 . 29,658 37,0.66 5,000 o 25,500 o 3,212 5,301 186 3,600 o 2,10.7 10,200 o ....121;800 60 1,650 100 200 600 60 8,800 300 o 150 4,000 : . .l5;920 250 300 550 10.0 0. 0. 4,150. o o 600 o 6,500 600 6,000 27,576 20.0 1,00.0 o 150 1,600 49,57& Adopted Budget 1997 29,658 37,066 5,000 o 25,500 o 3,212 5,301 186 3,600 o 2,107 10,200 o 121 ,~~ 60 1,650 100 200 600 60 8,800 300 o 150 4,000 . U5;920 250 300 550. 100 o o 4,150 o o 600 o 6,500 600 6,000 27,576 200 1,000 o 150 1,600. 49.576 FUND NUMBER 101-45129 MURZYN HALL Actual 1994 1997 MURZYN HALL BUDGET Actual 1995 Adopted City Manager Budget Proposed 1996 1997 4999 5120 5130 5180 5997 6998 8110 8997 9997 CAPITAL OUTLAY Building & Improvement Imp. Other Than Bldg. Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Vandalism TOTAL CONTINGENCIES & TRANSFERS TOTAL MURZYN HALL o o ....<)~~~d..... . 8,075 o 566 "d. ...ft641C' . o o o Q> . 2,500 o 1;:666...'.. . Adopted Budget 1997 2,500 o 9,500 . 12;QQQ 296 72 0 0 0 . ...\.'296)72 ........... ....dJ. i..p.i. Loi ..... ..... '0 ......11't1ij$3<J42;~ ......1$.$A~ .'d~.3~>.....' 199.326 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Murzyn Hall operates with one full-time and six part-time employees. The head custodian is responsible for the day to day operations and directs the work of the part-timers. The morning part-time custodians set up and c1ean- up the activities. The evening part-time custodians supervise the activities and perform light custodian duties. Employee Head Custodian Custodian I Custodian I Custodian II ; Custodian II , Custodian" Custodian II F.T.E. 1996 1997 1.00 1.00 : 0.50 0.50 0.33 0.33 : 0.33 i i 0.251 0.251 I 2.99y..... I : Subtotal · 0.50 I : 0.50 i 0.50 I i 0.50 i .' .... ... ....JLS.$Q Labor Allocation From: : Aec. Administration i n/a 1.00 !TOTAt . ..... .. ...... .... ........1 <.... .., ..rl99J Supplies Chairltable replacements Chemicals (dishwasher, etc.) Light bulbs Silverware Lumber Ceiling tiles Main hall floor, refurbishing materials Printing & printed forms Batteries Mops & towels Other supplies Total Salaries 34,358 9,807 6,685 5,880 6,153 5,880 1996 Adopted Total Fringe 10,236 1,653 1,126 991 1,038 991 Total Comp & Fringe. 44,594 1 11,460 o 7,811 6,871 7,191 6,871 Total Salaries 34,658 9,807 6,473 6,256 5,832 4,362 4,336 1997 Adopted Total Fringe 8,823 1,477 975 943 878 657 653 $l.t'tSS '., '., ,.JEt~5 . H$4.tSS ! 11.124. .14.406 . ......,. 1,000 600 400 400 350 200 1,900 100 100 250 2,300 Total Comp & Fring~, 43,481 11 ,284 7,448 7,199 6,710 5,019 4,989 86.130 : 25,500 10,200 35,700 . .... ....,. . . . . . >j' '1#7.224 '24.600 .....121.830: Page 105 Toilet products PainVplaster Pre-mix Uniforms Bags Office supplies Vehicle repair Program supplies Paper towels Cleaning supplies Misc. tools & equipment 800 400 4,000 300 300 60 150 60 600 1,000 650 FUND NUMBER 101-45129 1997 MURZYN HALL BUDGET Other Services & Charges SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Alarm monitoring Continuing education Telephone Pager Insurance Sewer Garage, labor & burden Taxes & licenses 250 300 550 100 4,150 600 200 150 Capital Outlay Purchase industrial grade coffee maker 2,500 Reroof northwest section of Murzyn Hall 6,500 Install kitchen cabinets for silverware & plates 2,500 Install additional electric hand dryers in bathrooms 3,000 Purchase 100 folding - padded chairs 2,500 Purchase industrial grade freezer 1,500 Sand & refinish main hall wood floor 6,500 City Manager Cut. $6,500 for northwest section Murzyn Hall roof City Manager Cut - $6,500 for sanding and refinishing Murzyn Hall floor ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 106 Carpet cleaning Sanding main hall floor Honeywell contract Other repair & maint. servo Water Refuse service Rents & leases State sales tax 2,000 2,200 27,576 1,800 600 6,500 1,000 1,600 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND NUMBER: 101-45200 ADOPTED 1997 BUDGET DEPARTMENT: PARKS SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the maintenance of the City's 15 parks, including the 3 wading pools, 8 skating and 5 hockey rinks, 12 baseball diamonds, and other recreational facilities. This fund group also provides exterior maintenance for all municipal buildings. SUMMARY OF BUDGET The overall proposed budget for Parks is $631,060, an increase of $60,604 (10.6%) over the 1996 budget. Personnel costs are increased $20,230, reflecting an increase of $3,800 in seasonal pay and the inclusion of an extra person in parks. This is not additional staff but a switch in department, and the increase is compensated for by decreases in other Public Works departments. There is a minor increase in supplies ($3,949) due to inflation and the need to replace lights at Sullivan Lake Park. Supply costs are proposed to increase $36,425. New items are $2,500 for treatment of Purple Loosestrife at LaBelle Pond, increases in the cost of phone service ($1,019), increase in insurance allocation ($3,496), including electric and gas costs which were not in the 1996 budget ($9,603), an increase in Honeywell burden ($2,702), and an increase in garage space rental based on the new cold storage building ($7,867). PERFORMANCE OBJECTIVES 1) Develop a plan for efficient transportation of seasonal Park Department employees. 2) Evaluate current park mowing methods. 3) Evaluate a change of supervision in skating rink attendee staffing from the Park Department to the Recreation Department. 4) Implement a program of neighborhood involvement in maintenance and improvements to parks. Page 107 FUND NUMBER 1 01-45200 100 1070 1080 1400 1700 1800 1997 1999 2000 2010 2020 2030 2070 2160 2161 2170 2171 2172 2173 2280 2282 2997 2999 3050 3105 3120 3210 3220 3250 3310 3320 3410 3500 3600 3800 3810 3820 3830 3840 3850 4000 4020 4050 4100 4300 4330 4376 4380 4390 4395 4997 PARKS PERSONAL SERVICES Interd.Labor Service Interd.Labor Credit Unemployment Compenstation Allocated Fringe Interd. Fringe Credit TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Supplies Printing & Printed Forms Training & Instr Supplies Maint.& Const.Mat. Chemicals Program Supplies General Supplies Uniforms Protective Gear Vehicle Repair& Part Gas,Oil,Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training Ed & Act. Educational Reimbursement Telephone & Telegraph Postage Other Communication Local Travel Expenses Out of Town Travel Exp Advertising Employment Legal Notice Publishing Insurance & Bonds Utility Services Utilities-Electric Utilities-Water Utilities-Gas Utilities-Refuse Utilities-Sewer Repair & Maint.Serv. Honeywell Maint Contract Garage,Labor, Burd Rents & Leases Misc. Charges Subscription,Memb. Misc. Civic Affairs Commission & Boards Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES Actual 1994 223,359 o o 91,098 o . ....., .... ........., .... . .' "314.461... 11 o o 8 o 7,122 2,560 87 19,120 1,232 438 11,357 . ..... .. 7,499 . .... H49A34 145 180 o 4,375 10 27 30 o 67 o 12,450 1,628 5,706 2,650 4,268 3,062 1,344 894 25,706 14,948 30,806 293 231 o 449 2,256 3,590 .-. .............. ...... "... . .1..1..5....1..1..5...H . . .. .. .". -.. - ,. ": ::...:.".:;:: ::::. ",.:':::' Page 108 Actual 1995 221,913 o 92 95,007 o .$0-;612". o o o o o 17,070 5,620 o 19,259 519 440 8,000 ....................5~:ii~ · 75 631 o 4,406 o 25 43 o o 177 12.761 o 6,653 3,782 2,670 3,148 1,700 1,032 25,706 16,022 35,649 o 110 249 425 32 3,667 . .n8.i$3" 1997 PARKS BUDGET Adopted City Manager Budget Proposed 1996 1997 263,833 o o 121,302 o ....9esAoo. o 100 o o 100 16,900 6,025 o 27,460 620 600 10,000 ...... .5,307. .... .e'1;11g.. 600 1,200 200 4,866 o 60 150 300 o 80 13,144 o o 2,725 o 2,775 2,625 6,200 25,706 17, 1 00 32,173 500 230 200 400 275 5,200 . . 11e,7()9 .. 264,177 o o 125,129 o ..............389;3&f..' .. . o 100 100 100 100 16,900 6,025 o 27,500 690 600 9,000 .7,000. .... . . .' ..6$.115 4,100 1,855 200 5,885 o 90 150 200 o 80 16,640 o 6,853 3,800 2,750 3,323 2,000 11,000 28,408 17,550 41,445 500 230 200 400 275 5,200 . 153,134 Adopt~d Budget 1997 264,17-7 o o 125, 129 o 38~306 o 100 100 100 100 16,900 6,025 o 27,500 690 600 9,000 7,000 6S; 115 4,100 1,855 200 5,885 o 90 150 200 o 80 16,640 o 6,853 3,800 2,750 3,323 2,000 11,000 28,408 17,550 41 ,445 500 230 200 400 275 5,200 153.1 134 FUND NUMBER 1 01 -45200 1997 PARKS BUDGET PARKS Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 4999 5120 5130 5150 5170 5180 5997 6999 8110 8997 9997 CAPITAL OUTLAY Building & Improv. Imprv.Other Than Bldg. Vehicles Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Vandalism TOTAL CONTINGENCIES & TRANSFERS TOTAL PARKS o o o o .. ...... .... \ij~~; o o o o 636 ........-.......... .......- ........ ....'........6..36.. ..... ..... .... , . . ....... . . .... -..... . . .. ........ . ,'.:-:-: ........;.:-.:.::.. ........:. o o o o o .................jj........... o o o o o ..........:....;....j:r...;...:... o o o o o o .. . . ..11221 .. . ... ...... .886 1 500 1,500 ..... .1 !500 ........1~l,XL...;.....).886576t:~.61~:~:.......:...;61~~= 482~117. .494.27&. _ , , SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 1996 Adopted 1997 Adopted -- Total i Total F.T.E. Total Total Comp Total Total Comp Employee j 1996 1997 Salaries Fringe & Fringe . Salaries Fringe & Fringe, PW. Director 0.17 0.17 9,653 4,438 14,091 9,432 4,438 13,870 P W. Supt. 0.23 0.22 : 10,618 4,882 15,500 I 9,845 4,633 14,478 Admin. Assistant 0.19 0.19 5,879 2,703 8,582 5,744 2,703 8,448 PW. Secretary 0.15 0.16 3,865 1,777 5,642 3,907 1,838 5,745 Clerk Typ. II/Pur. Clerk 0.18 0.19 4,392 2,019 6,411 2,292 1,078 3,370 Foreman 0.96 0.95 32,673 15,022 47,695 31,497 14,822 46,319 Maint II 0.97 0.97 29,777 13,690 43,467 29,092 13,690 42,783 Maint I 0.98 1.00 26,057 11,980 38,0371 24,734 11,640 36,374 Maint II 0.20 0.00, 5,841 2,686 8,527 0 0 0 Maint I 0.00 1.00 22,910 10,781 33,691 : Maint I 1.00 1.00 i 24,260 11,154 35,414 : 25,820 12,150 37,970 Maint I , 0.99 1.00 26,421 12,148 38,569 22,922 10,787 33,709 Maint I 1.00 1.00. 26,664 12,259 38,923 26,051 12,259 38,310 . Seasonal (28) 0.84 0.89 ; 57,733 '..)j~~:~.. ,:"i.a:~:i$l. . ~;i~,. . ....?1!~()~ 74,241 :$"01$1 . . . .r7~8$' .8.,741 ...~Je3S . .'Jt$;l2.$. iaa9~$06 · Page 109 fUND NUMBER 1 01-45200 1997 PARKS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Supplies Sod - misc. areas Black dirt Grass seed Lumber & cement Ballfield agg. lime Mise shrubs, bushes, etc Sand for playgrounds Treated wood ties for playgrounds Replace rotted bathroom partitions Sand for beach Lumber to repair rinks Asphalt & base for hockey rink repairs Rebuild Keyes hockey rink Mise supplies & equipment Seasonal t-shirts Protective clothing Vehicle repair & parts Fuel Paint dissolvants for vandalism Liquid weed control (Round-up) 700 1,200 1,200 1,500 1,200 600 800 1,500 700 1,000 1,000 500 5,000 400 690 600 9,000 7,986 500 300 City Manager Cut - $1,960 from general supplies City Manager Cut - $986 from sales tax Other Services & Charqes Professional fertilization of trees Purple Loosestrife control at LaBelle Drug & alcohol testing (CDL) 12 training/seminars p.w. program, N. Hennepin Park building telephone service Local & out of town travel expenses Insurance & bonds Utility-electric Utility-water Utility-gas Uti I ity-refuse Utility-sewer Capital Outlav 600 2,500 1,000 1,855 200 5,975 350 16,640 6,853 3,800 2,750 3,323 2,000 All capital items appear in Capital Improvements Parks Continqencies & Transfers Vandalism 1,500 Page 110 Weed & feed and crabgrass control Wading pool chemicals Misc. chemicals First aid supplies Hand tools Supplies for park buildings Field marking compounds Padlocks, keys, repair locks, etc. Tennis & basketball nets Electrical supplies Christmas lighting Pitching rubbers, plates, bases Sign replacement Fencing materials Replace doors, hinges, etc. Replacement parts for playground equipment Paint - pools, buildings, rinks Maintenance supplies for beach Mats - skating & playgrounds Building maintenance repairs - benches, etc Outside contracts for repairs Misc. concrete repairs Sealcoat charges Honeywell maint. Garage labor Garage space rental Satellite rental - various parks Uniform rental Subscriptions/civic affairs/mise chgs Park Board appreciation dinner Licenses Sales tax 4,000 925 300 240 700 7,400 775 850 735 3,200 1,000 1,250 600 1,300 2,160 3,500 800 1,300 3,000 650 5,000 2,000 4,000 28,408 17,550 32,600 7,180 1,665 1,010 400 275 5,200 FUND NUMBER 1 01.45200 1997 PARKS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Equipment Replacement Fund Purchases Item Description Plow Package (207A) Extended Mower Arm (213B) Original Purchase Date: 1993. New. Original Cost Proposed Cost 2.000 21,000 City Manager Proposed 2,000 21,000 Adopted Budget 1997 2,000 21,000 U included in purchase price of truck Plow package: This is a "Boss" plow package purchased at the time pickup #207 was purchased. The plow is a split three-way plow and has not been effective. Staff is requesting to sell this plow at auction or trade in and purchase a "Westem" plow package as a replacement. Extended Mowing Arm: This is an attachment for the Ford tractor that provides the ability to mow and trim steep or unaccessible areas. NOTE: Staff is recommending that the ice shaver (#220A @ $15,000), line painter (#225 @ $1,500), aerator (#227 @ $5,900) and generator (#240 @$1 ,000) not be replaced at this time. The replacement dates have been moved out 2 - 3 years. Staff is also recommending that with the replacement of #216 Groundsmaster, the #237 small Groundsmaster not be replaced ($14,000) and be sold off. Page 111 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-49200 ADOPTED 1997 BUDGET DEPARTMENT: CONTINGENCIES Be TRANSFERS SUPERVISOR: FINANCE DIRECTOR DESCRIPTION This department is used to budget for transfers from the General Fund to other funds. It also includes a budget for unknown contingencies that may come up during the year. SUMMARY OF BUDGET The 1997 contingency assumed budgeting for a number of unresolved issues, including labor contingency. Contracts for 1997 have not been settled; accordingly, the overall contingency is recommended at approximately $100,000. $50,000 of funding was recommended for Capital Equipment Replacement, $50,000 for the Cap'llmp Parks, $75,000 for the Energy Management Fund, $19,500 for Data Processing and $200,000 transfer to Community Development. PERFORMANCE OBJECTIVES None. Page 112 FUND NUMBER 1 01-49200 1997 CONTINGENCIES & TRANSFERS BUDGET CONTINGENCIES AND TRANSFERS Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 2999 OTHER SERVICE CHARGES 4390 Taxes & Licenses 4997 TOTAL OTHER SERVICE CHARGES 6999 CONTINGENCIES 8100 Contingencies 8200 Sunshine Fund 8997 TOTAL CONTINGENCIES 6999 TRANSFERS 7130 Transfer Out to Fed Pol Grant 7170 Transfer Out to Projects 7200 Transfer Out Para Transit 7230 Transfer Out To Cap Imp Parks 7240 Transfer Out To Gen Gov't Bldgs 7250 Transfer Out To Pension Reserve 7270 Transfer Out To Cap'l Equip Replace 7280 Transfer Out to Cap Projects 7310 Transfer Out To Dare 7330 Transfer Out To Infratructure 7340 Transfer Out Comp Absence 7350 Transfer Out Energy Mgt 7360 Transfer Out Fast Cops 7370 Transfer Out To Data Processing 7380 Transfer Out Comm Police 7390 Transfer Out Library 7410 Transfer Out Comm Develop 8997 TOTAL TRANSFERS 9997 TOTAL CONTINGENCIES & TRANSFERS 9999 TOTAL GENERAL FUND ~ 0 100 . '7~l<i:> .too o .. '0 ' Adopted Budget 1997 o o 1,571 681 75,000 160,600 ........ ..79 ....... H110 200 .... ..1,000 1..6$Q> · .................. 791. ..... 1S~2OQ '. .. l$l,1500 135,623 0 o 18,295 o 0 o 0 o 0 162.003 0 o 0 o 25,000 2,600 3,500 50,000 50,000 150,000 0 64,748 67,929 o 76,363 o 0 7,500 0 7,500 200,000 o 0 · $l9c;S'f" ......441t<fa! . . . .'sa1/103" . H'. ...44:1,a7:6 .' ...... ..6.41g.1~ . . .~h339J)(lO o o o 129,000 o o o o o 50,000 o 75,000 60,000 o o o 126,973 .. .... H44$.i$73 .. . .S16,27S ." ....6;985..,1~..... SUMMARY OF COST FACTORS FOR THE COMING YEAR Contingencies & Transfers City Manger Add - $60,600 to contingencies C.G. add - $50,000 for transfers out to Infrastructure Fund Page 113 o o o 50,000 o o 50,000 o o o o 75,000 o 19,500 o o 205,000 ..........i~.$()Q . . .$1,100 ' .' ..'.1$3A$0 160,600 1 ,OOOH 1$1+600 o o o 50,000 o o 50,000 o o 50,000 o 75,000 o 19,500 o o 20.?...9QO '449,500 611+100 ...... . 7.2~i-4~Q REVENUE 212 1997 STATE AID MAINTENANCE BUDGET STATE AID MAINTENANCE Actual 1994 Adopted City Manager Budget Proposed 1996 1997 Actual 1995 30000 REVENUE 33000 INTERGOVERNMENTAL REV 33418 Gas Tax Appoint-Maintenance 33997 TOTAL INTERGOVERNMENTAL REV 39200 TRANSFERS IN 39209 Transfer From State Aid 39297 TOTAL TRANSFERS 39997 TOTAL STATE AID MAINTENANCE TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 146,409 103,995 120,000 130,000 .J4$;409<j()$,!Q~ .1.20;000 .. . .. .... laoiooo;Q Adopted Budget 1997 130,000 l~Q,OOO 00000 .---,'."."." ...... ."..-......." .,.".. "."....,--....-. .. "".............,. ............,..,.. .. ........)i ..... ....0 ..... ....))([ ...... . .. '.' 'bi" . ..... '. . .. '. .......... ... ..b. . 0 .... ..... ..14e;4b$ 'l()$j~~' . ....... "l~QJjO()' .... ....' .....'SCliQQQ ....... '1$0,000 ., . ...1t~.71Q 26,690 92,774 ...,.......09.464 .. ....... . '. '2P4"Q;"'g"ap.'" ...... .... ':..::..:;-::::->.".:". .:::...;....: .,....:.. (139,985) 119,464 . ...... '.'X20jj~H ....ta4i~. (4,486) 155,070 Q. .'.150.584 . .... . 154.726 (24,726) (?~Q07) {49,733) Cities are able to take 25% of their construction allowance as maintenance to cover the costs of repair, snowplowing, ice removal, and sweeping on State Aid Routes. Up to 35% can be received for maintenance if the City is able to show actual expenditures. Typically, Columbia Heights annually receives between 30 to 35% of the annual construction allowance by documenting actual expenditures. .. .. .. ... ..... .J$';1:26.... (24,726) (25,007) . . .. . (49. 733} Revenue Narrative Page 114 CITY OF COLUMBIA HEIGHTS FUND TITLE: STATE AID MAINTENANCE FUND NUMBER: 212-43190 ADOPTED 1997 BUDGET DEPARTMENT: STATE AID MAINTENANCE SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the repair and maintenance of State Aid streets within the City. This activity is funded by the MSAS system. SUMMARY OF BUDGET The overall proposed budget is $154,726, an increase of $30,240 over 1996. Training and educational activities will be an ongoing expense to enable the technicians to remain certified by MNDOT to inspect State Aid projects. Service charges are increased $1,440, reflecting increases in electrical costs for signals and inclusion of electrical costs for the proposed signal at 39th and Stinson. The budget includes a $50,000 transfer to the general fund to cover street department costs for maintenance of State Aid Streets, $18,000 for the replacement of street lights on 40th Avenue, and $7,000 for replacement of banner poles at 40th & Central. PERFORMANCE OBJECTIVES 1) Explore policies to maximize use of maintenance fund allocation for State Aid streets. Page 115 FUND NUMBER 212-43190 1997STA TE AID MAINTENANCE BUDGET STATE AID MAINTENANCE Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 1070 1700 1997 1999 2011 2160 2171 2997 2999 3050 3105 3310 3320 3500 3800 3810 4000 4300 4395 4997 4999 5130 5170 5180 5997 6999 7170 7210 7270 8997 9997 PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Computer Equipment Maint.& Const.Mat. General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof Services Training & Ed Activities Local Travel Expense Out of Town Travel Legal Notice Publishing Utility Service Utility - NSP Repair & Maint.Serv. Misc. Charges State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Improv. Other than Bldg. Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENICES & TRANSFERS Operating Trans PIR Transfer Out Gen Fund Trans Out Cap'l Equip Replace Fund TOTAL CONTINGENCIES & TRANSFERS TOTAL STATE AID MAINTENANCE STREET LIGHTING 40TH AVE 100 PERSONAL SERVICES 1070 Interd.Labor Service 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 2999 OTHER SERVICE CHARGES 3500 Legal Notice Publishing 4997 TOTAL OTHER SERVICE CHARGES 9997 TOTAL STREET LIGHTING 40TH AVE 9997 TOTAL STATE AID MAINTENANCE 4,883 11,935 8,000 7,000 1,904 3,855 3,200 2,800 .. .... .' ....)ft161..... .... ... . is: 79() ..,. . .... ..' ,11;200' . .. '.. . . '9,800 .. .. o o 273 ..273.. 170 180 o 323 o 1,059 11,810 4,875 o 872 19,~89 o o o . . . () 18,406 74,964 o 'H.S3~370 ..... HO$/7J$ 1 ,495 6,521 226 .... ..... .....8.242.. 80 560 o o 20 o 10,751 6,613 154,747 ........ ..1,645 . 114,4,1$ 9,961 o 6,269 ..,.........1{$,Z$ . o 1,000 100 .. .1.100 o 1,200 50 o 30 o 15,981 23,000 o ... . .2,225 · . >42>400 15,000 3,500 1,200 ...1....n~... : . ;:~::::~:):;.::W:.. 3,500 1,000 100 '4;600 o 1,200 50 o 100 o 16,451 23,900 o H2,225 . .." ..43.,~za... .. 15,000 3,000 28,400 (Y46,4@ o 0 25,000 50,000 4,100 0 . . 'H29,loo ..... .$0,000 . .. ...,. ..24$t't18 ....... . .1~4;4m:l o 50,000 o ."",.,,_....-.--.. ,. ,." ,.. ...... 'SO"O"iV\" . :.:..:.,:.~.:::.:::..r::.W':' .. .......'.54......7...26.. . ........ . .. :. :>~', ::.:: ,.:~::::<. :-.:.:.,;_::,:, o .... . . ,........-.-.. .() o . 119.719 '. Page 116 o 158 o 6 . 'Q. ' ..' ...,. .....<.. "194 o o >0 o o ': ...tl" ..H." Adopted Budget 1997 7,000 2)800 9~800 3,500 1,000 100 4,600 o 1,200 50 o 100 o 16,451 23,900 o 2,22~ 43,926 n 15,000 3,000 28,190 .~~go o 50,000 o 'oO;OOQ 154,726 o o o 38 0 0 H.iaa.. :'9L... ...LJ).. ....... . .. .... '.. .......... }\2b2 . .. '.(V)]) 243,980 '.' 'f24.486H . .....154.726H H o o -~ 154 .726, FUND NUMBER 212-43190 1997 STATE AID MAINTENANCE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 1996 Adopted 1997 Adopted Total Total F.T.E. i Total Total Comp Total Total Comp Employee 1996 1997! Salaries Fringe & Fringe Salaries FrinQe & Frloge Foreman (2) 2,000 800 2,800 2,000 800 2,800 Maint II (5) 5,000 2,000 7,000 5,000 2,000 7,000 Maint (1) 1,000 400 1 ,400 0 0 0 ITotafd .. .. .... ..... ..... .' .!(L~5.0,:?5d .... ..S.()OO. ...... .... '..Si2Ob .,. '.' ...... '.' i 'ij~20()!.. ." .... '..7])00'. . ...... '.' ". ..2:800. ..... .... ." ~t800 j Supplies Misc. materials & supplies Update Auto Cad program 1,100 3,500 Other Services & Charges Training Centerline striping Signal maintenance Electricity charges for signals Misc. expenses Off-system University mowing Sales tax 1,200 4,500 4,400 16,451 150 15,000 2,225 Capital Outlay Miscellaneous concrete repairs Traffic counters Banner poles at 40th & Central Lights on 40th Ave Computer Sign lettering equipment 15,000 1 ,400 7,000 18,000 3,000 2,000 Contingencies & Transfers Transfer to General Fund 50,000 Capital Equipment Replacement Fund Purchases None Page 117 REVENUE 225 1997 CABLE TELEVISION BUDGET CABLE TELEVISION Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 36215 Interest & Penalties 36250 Cable TV Franchise Fees 36255 Prior Year Fees 36997 TOTAL MISCELLANEOUS 37000 NON REVENUE RECEIPTS 37222 Other Services 39140 Other Ref & Reimbursement 39197 TOTAL NON REVENUE RECEIPTS 39997 TOTAL CABLE TELEVISION TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE Interest: Estimate of interest earned on the fund balance. 15,901 o 71,756 o . '. · ... .87,6.57 . 23,526 o 70,409 o .",. .. .....-..-....... '.. .. .' .... .'.. ..S3W935 5,291 1,815 o 0 ..' .....\5)291.1;815 .......... . , . . .....$~.S4~t H' 'S$}'ti~ '$3;088 9,860 . uu325,144 .. .$35,004 .., . . . ... 76'26" ..........:/:1. . 19,489 ..... . 33?,004 '. .. ..354;493 lif().863 (863) ,330,275 . . .329<412 15,000 o 75,000 o "'9i:'.li~.. o o .... .."...............,. . .. .... ......tt '... '.' 9..0..00c......u . . . . . . .. ... ... . "-... .. ','.' .. .... .:: ......:....,. ..-.i..>:.:,-:..:,....':}:..: 99;163 (9,763) . 353,630 343~867 Adopted Budget 1997 15,000 o 75,000 o 9Q,Q90 o o o .90;000 174,763 (84,763) 353,630 2611S6Z Cable television franchise fees: Monies received from the cable company per the franchise ordinance, equivalent to 5% of gross receipts. Page 118 CITY OF COLUMBIA HEIGHTS FUND TIRE: CABLE TELEVISION FUND NUMBER: 225-49844 ADOPTED 1997 BUDGET DEPARTMENT: CABLE TELEVISION SUPERVISOR: ASST TO CITY MANAGER DESCRIPTION This activity administers the Columbia Heights cable franchise ordinance, which includes rate regulation activities, franchise renewals, transfers of ownership, enforcement of customer service standards, and ensuring compliance of the cable company with the terms and conditions of the franchise. Additionally, programming is produced on the government access channel. A Cable Commission serves in an advisory capacity to the City Council. SUMMARY OF BUDGET The Cable Television budget increased by $8,900 from 1996 to 1997. Expert and Professional Services increased by $5,912 due to a $5,000 projected increase in attorney costs as a result of the Telecommunications Act, and a $912 charge to cable for the auditor. Total capital outlay increased by $9,400, primarily due to proposed purchases of fixed microphones for the Council Chamber ($5,000) and replacement of existing equipment. Transfers out decreased by $5,324, due to a more accurate reflection of various staff time spent in cable activities. PERFORMANCE OBJECTIVES 1) Review the feasibility of renting City-owned building space to the cable company for an access studio. 2) Increase informational programming on the govemment access channel by adding programs highlighting each department (minimum two per department per year). CITY MANAGER RECOMMENDATION Page 119 FUND NUMBER 225-49844 1997 CABLE TELEVISION BUDGET CABLE TELEVISION Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 PERSONAL SERVICES 1011 Part Time Employees 1012 Seasonal Employees 1070 Interdepartmental Labor Service 1210 P.E.RA 1220 F.I.C.A. 1510 Worker Comp Ins 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2000 Office Supplies 2010 Minor Office Equipment 2020 Computer Supplies 2171 General Supplies 2175 Food Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 3105 Training & Edu.Act. 3210 Telephone & Telegraph 3250 Other Communications 3310 Local Travel Expense 3320 Out Of Town Travel 3420 Advertising Enterprise 3430 Advertising Other 3500 Legal Notice Publishing 3600 Insurance & Bonds 4000 Repair & Maint Service 4100 Rents & Leases 4300 Misc. Charges 4330 Subscription,Memb. 4380 Commission & Boards 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 4999 CAPITAL OUTLAY 5120 Buildings and Improvement 5170 Office Equipment 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS 7100 Transfers Out 7210 Transfer Out Gen Fund 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL CABLE TELEVISION 9997 TOTAL CABLE TELEVISION o 600 124 27 46 o 48 ..........,'...-......"....... . .. .a.."~" ':.:'.<;.:~::: o o o 847 49 .>......896 27,632 1,290 4 o 155 866 o o o 451 140 119 215 736 550 87 ...,...........$~24$.. ." o o o ,. ,.., "...."......., '.(f o 450 o 20 35 o o ......." ..... "... ...L<505 40 o o 855 4 .. "$l'}$.< 6,353 1 ,184 2 o 165 948 o o o 462 466 181 50 607 358 546 '.. ..11;$l2t>< 5,565 1 ,455 7,063 '>>14;083< ........ 900 o o 40 69 7 o . 1.()16 .. 30 o 425 1,500 250 ,.:t205 22,000 1,875 60 o 180 1,200 o 625 50 476 2,000 1,530 5,100 950 600 450 $r.t:l9$... '.. .... o o 1,150 ...<1.150<.... o o 900 o o o 113 ..... t~o1S 50 o 200 830 250 . .'. .'~$$(f 27,912 1,900 50 o 180 1,200 625 o 50 386 2,600 1,000 4,300 975 600 1,020 ......,..4~{~~~. o o 10,550 . .. <1ttS5t) Adopted Budget 1997 o o 900 o o o 113 1+013 50 1,850 200 830 250 . 3,l~Q. 27,912 1,900 50 o 180 1,200 625 o 50 386 2,600 1,000 4,300 975 600 1,020 .........4~,198 . o o 83,700 . .'. . .$3,700 49,102 o . ............"..."-...,,.... . ...... "4'" g" .,. 02'" . ....... .. . :::':':/:':'::":::...:...r:.:::,,',":: ,. '. '.' "'S" .3....088..... '.' . . ,. "." . 'sa:tisti. 49,452 o n49i45Z.'. ....:=:~~......... 49,396 44,072 o 0 ....."."...........-.... .-..-..............,-..,.... .... . .4S"a$$ ..... ....... .))l4~o.72 ....~,$$3 ..'$9,1EiS' .. . "OOJ363 ...... ..'.. ...... ..99i763. 44,072 o ...... ..' .44i072 ........ 'l74,763 ...... .'..174.163 Page 120 FUND NUMBER 225-49844 1997 CABLE TELEVISION BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel No change in personnel over 1996. The Cable Commission Secretary is paid a flat rate for taking minutes at the meeting, attending the meeting, and typing up the minutes of the meeting. F.T.E. Employee Labor Transfer From: Assessing Total Salaries 1996 1997 iTc>UU.... I i 0.35 .... ....... ............t....' '" .... .. . ,.. '" . " ......,. ." . . ., .. . . . . ....0 ~ .. .., . 0'..'. ... . . ":'" ........ . JVa9: i ().{)$!' . ..5IDQ. . ,11&.. ......J;Q.n~i .. ........... ...$!')b :TJ'H'{(1.01$ : 0.03 . 900 1,013 Supplies Notebooks, binders Computer diskettes, cartridges Misc. production materials for Gov't Access channel 120 minute VHS blank videotapes (3 cases) 60 minute super VHS blank videotapes (2 cases) 60 min VHS blank video tapes (2 cases) 9 volt batteries for Council and staff microphones Food/refreshments for cable programming meetings, special meetings Other Services & CharQes Legal costs Gross revenue audit Accountant-Cable Rate Review Auditor's fee MACT A fall and annual conference registrations NA TOA conference registration Mileage reimbursement, meals, parking Hotel, air, transportation & meals for NA TOA Conference City newsletter, program schedules Repair & maintenance of cable equipment Rental of videotapes for broadcast Public hearing notices Capital Outlay Camcorder (replacement) Fixed microphones in Council Chambers VCR decks (3) (replacement) IBM-PC (replaces Amiga system) Lavalier microphone for camcorder 1996 Adopted Total Fringe 116 50 200 100 280 150 200 100 250 25,000 1,000 1,000 912 1 ,400 500 180 1,200 625 2,000 1,000 50 1,200 5,000 1,500 2,500 350 Total Comp & Fringe 1,016 1997 Adopted Total Salaries Total Fringe 900 113 Commission grant program Long distance calls Kodak duplicating costs Regional cable channel Minn Community TV Award Cable legislative support MACT A membership NA TOA membership Multichannel news Annual holiday dinner Sales tax Liability and property ins c.c. add - $75,000 for Optical scan/central records equipment c.c. move - $1,850; all capital outlay items more than $1,000 to minor office equipment Page 121 Total Comp & FriD.9~_ 3,000 50 600 400 100 800 425 350 200 600 1,020 386 FUND NUMBER 225-49844 1997 CABLE TELEVISION BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Contingencies & Transfers Transfers out of various staff time engaged in cable activities 44.072 Capital Equipment Replacement Fund Purchases None Page 122 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 123 REVENUE 230 1997 PARA-TRANSIT BUDGET PARA-TRANSIT Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33422 State Grant 33600 County Grant 33640 Other City Revenue 33997 TOTAL INTERGOVERNMENTAL REV 34000 CHARGES FOR CURRENT SERVICE 3491 0 Para-Transit Fare 34915 Para-Transit Services 34997 TOTAL CHARGES FOR SERVICES 36000 MISCELLANEOUS 36210 Interest on Investments 36255 Prior Year Fees 36290 Other Misc. Fees 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS 39203 Transfer fr General Fund 39297 TOTAL TRANSFERS 39997 TOTAL PARA-TRANSIT TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 33,914 5,919 2,740 . . .. "'2"5"'7"'3' ...'.....,............ ........,...i 31,059 o 993 . . ..3..2......05....2..... .... .. .. . , . . .. . .... . .,... ~:.: :~.::::::: {:::~:,.:..<,:i.'.., :',.:', ,':: :::: . " . 11.695 9,135 o 0 :':: '.: ::.:.::]:.1\$$$:-" -: :'. :..,; :,..; :/:.::$~1:;$$:: :',~\: 2,272 o 20 .,......2,292 3,677 o o ......--.,.......,.... . '. ..... ..... .3.$77 .... . 56,089 7,230 1,500 Q4,8n~ · o o o .... .':'0 .' . . .. .". ,. . i;~"""'D . . :::9~~~..:: (7,574) 55,555 .. ..,..47~9a1 15,830 0 3,757 0 . :..'::-.::1~J.~$$;\ :':.: ::~::~.r:'~>-.:.>: ',,", .... .',; :~().' 1.000 o o 1,000..... o o o .Q .. Adopted Budget 1997 o o o o o o o o o o o o o o o o 39,905 39J)O~ o 0 0 0 ,.<,e .nO .....00. .....: ..... . 56,S$b . .. ... '.' .44,$64..' ........ ....... .as,4C16Q <5$;5g4 3,036 52,519 '.' .&t555 Page 124 . .$.$\4$2 (8,076) 42,941 34.ea5 .... .... . .'0:.. o 39,905 . . ,'39J,05 CITY OF COLUMBIA HEIGHTS FUND TITLE: PARA-TRANSIT FUND NUMBER: 230-49804 ADOPTED 1997 BUDGET DEPARTMENT: PARA-TRANSIT SUPERVISOR: ASST TO CITY MANAGER DESCRIPTION This activity provides door-to-door transportation services to residents of Columbia Heights and Hilltop under the Shared Ride Para-Transit program. Shared Ride Jinks with the Anoka County Traveler at Holiday Plus in Fridley, which is the transfer coordination point. This enables residents of Columbia Heights and Hilltop to travel throughout Anoka County. SUMMARY OF BUDGET Effective January 1, 1996, the Shared Ride Program ceased to exist. Effective January 11, 1996, the City of Columbia Heights became a part of the Anoka County Traveler service area. Page 125 FUND NUMBER 230-49804 1997 PARA. TRANSIT BUDGET PARA-TRANSIT Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 1999 SUPPLIES 2030 Printing & Printed Forms 2997 TOTAL SUPPLIES 2999 OTHER SERVICE CHARGES 3050 Expert & Prof Services 3105 Training & Educ Activities 3310 Local Travel Expense 3430 Advertising Other 3500 Legal Notice Publishing 41 00 Rents & Leases 4300 Misc Charges 4330 Subscription,Memb. 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 6999 CONTINGENCIES & TRANSFERS 7100 Transfers Out 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL PARA-TRANSIT 9997 TOTAL PARA-TRANSIT 456 380 ...::. -: -:." ::- )4$6.::: -. .' '....'.. ,:",:, "'.' ~:{a80' . 49,320 o o 266 o 10 o 50 29 49,615 3,393 . '3-.393 ....'...... .H$$~524'. 53,524 . 45,4 71 o o 332 22 29 1,260 50 25 "41;189 4,869 ...........................~:;~:..... .......".... ....... .' .,...,.$2;436. 1,500 '1,500 . o () 82,500 225 50 1,650 50 50 o 50 100 . . ." "$4,61$ .' o o o o o o o o o <0 7,307 71$07 ......Q$A.$2.. . . .'.93.462 o ....]}... .. .....Q... () SUMMARY OF COST FACTORS FOR THE COMING YEAR Adopted Budget 1997 o o o o o o o o o o o o o o o o Effective January 1, 1996, the Shared Ride program ceased to exist. Effective January 11, 1996, the City of Columbia Heights became a part of the Anoka County Traveler service area. Page 126 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 127 1997 LIBRARY BUDGET REVENUE 240 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 Actual 1994 Actual 1995 LIBRARY 30000 REVENUE 31000 TAXES 31010 Current ad Valorem 31997 TOTAL TAXES 34000 CHARGES FOR CURRENT SERVICES 34110 Library Photo Copies 34120 Library Other 34130 Library Video 34150 Book Sags 34160 Library Camcorder Fees 34997 TOTAL CHARGES FOR SERVICES 35000 FINES AND FORFEITS 35103 Library Fines 36210 Interest on Investments 36290 Other Misc. Revenue 35997 TOTAL FINES AND FORFEITS 39000 NON REVENUE RECEIPTS 39101 Gain/Loss Fixed Asset 39140 Other Ref & Reimbursements 39197 TOTAL NON REVENUE RECEIPTS 39200 TRANSFERS 39203 Transfer Fm General Fund 39297 TOTAL TRANSFERS 39997 TOTAL LIBRARY FUND L <.ij~g;$:~:H;g:~ ............ .4i~:;.~: . . 422,043 .422;043' . 3,300 1,300 3,100 200 o . . .. ,. ... .v~oo .' 422,043, 422;043 2,485 1,242 2,504 139 o H'. .....$.$10 2,229 926 2,349 100 42 .--.---.....-.-.. ..... ...........".,-. . ,.., ...., ," . ".. ," ,"' - .. . . .. '.. . .................. .... ..::5,t)4&. .' . 4,000 1 ,400 3,500 200 o il1QO ." .... 3,300 1,300 3,100 200 o h~Q.Q 9,428 o 1 .... ...."......., ...... . · . ''9A29 10,746 14,198 o ..".......".,'......."....".,,",. . . '.' ...2.4.$4.....4. . . . . ,... . , . ..,. . . . . .. . ... ".:.: . ......:.,.:-...:t..:< :"':"',." 13,000 o o ....... .. J$,QOO, ," 15,000 14,000 o 29~OOO . 15,000 14,000 o ~JOQO 54 0 o 0 .'.54' .........:....:...........HQ. 50 50 o 0 .,.50....'..... ............50 50 o 50 7,500 200,000 0 0 .. "1SOo>:l;lddQoo. . ...........0..0.' ..' i41~:7bt '.'<S20:Q3a.)' . .<435:.918 ......... '.458:993 .... o o 458,993. ... .. .. . i40ZA,ctS .' 11 ,283 2~,869 . . :37.152 . ....... 412~37 :. 208,401 37,152 . . '245:.553" .,. .... 41$.$2,~ . (17,336) .... .241,065 . . .223.729 440AO$ .' (4,488) 27,921 .... '.00]433 . 476,329 (17,336) 241 ,06~ 223.729 TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE Revenue Narrative Levy The library tax levy remained the same in 1994 and 1995. It increased 5.99% for 1996. A 2% increase is proposed for 1997 ($8,275). $390,348 $390,348 $413,768 $422,043 1994 1995 1996 1997 Service Charges Current charges are: Photocopies Video Other $.15/sheet $1.00/2 dayslfeature film $1.00/lost library card $.50/missing or damaged barcode varies for lost media bag, broken AN case, lost video box, etc. $.50/lost check card $.35/book bags (purchase for resale) No increase is proposed for 1997. Fines: Current fines are: Adult materials Juvenile materials Feature films No increase is proposed for 1997. $.20/day $.10/day $1.00/day Page 128 CITY OF COLUMBIA HEIGHTS FUND TITLE: LIBRARY FUND NUMBER: 240-45500 ADOPTED 1997 BUDGET DEPARTMENT: LIBRARY SUPERVISOR: LIBRARY DIRECTOR DESCRIPTION The Library's main goal is to provide free access to informational and recreational materials for the patrons in a pleasant environment conducive to the acquisition of knowledge. A variety of Library-related programs (e.g. storytimes, reading clubs, filmtimes, homebound delivery, etc.) are offered for patrons of all ages from pre-school through senior citizen. As a City-supported Library, Columbia Heights participates in the MELSA regional system through a contract with Anoka County Library, the Statewide Borrowers Compact, and METRONET. This enables Columbia Heights' patrons to gain access to special services and scholarly materials available at other participating libraries. SUMMARY OF BUDGET The total Library budget increased by $40,614 between projected 1996 and proposed 1997 (9.321 %). Of this amount, only $16,097 (3.772%) is in the operating portion of the budget. The major increase in capital is due to the proposed replacement of the Library's security system. PERFORMANCE OBJECTIVES 1) To implement the long-range plan concerning the Library building (exterior and interior). 2) To replace the Library's security system. 3) To implement the Library's five-year Capital Improvement Plan. CITY MANAGER RECOMMENDATION Page 129 fUND NUMBER 1997 LIBRARY BUDGET 240-45500 Adopted City Manager Adopted LIBRARY Actual Actual Budget Proposed Budget 1994 1995 1996 1997 1997 100 PERSONAL SERVICES 1010 Regular Employees 172,064 179,435 186,358 187,891 187,891 1011 Part Time Employees 50,471 50,838 57,679 59,524 59,524 1020 Overtime Reg.Emp. 422 486 541 541 541 1050 Severance Pay 7,715 0 0 0 0 1070 Interd.Labor Service 1,631 2.109 2,055 2,055 2,055 1210 P.E.R.A. Contr. 8,128 8,229 8,656 8,740 8,740 1220 F.I.C.A. Contr. 17,057 17 ,859 18,549 18,840 18,840 1225 Flex Benefit F.I.C.A. 153 155 162 129 129 1300 Insurance 13,217 13,715 18,000 18,000 18,000 ~4DO Unemployment Compensation 301 0 0 0 0 1510 Worker Comp Ins. 1,238 1,271 1,785 1,165 1,165 1700 Allocated Fringe 631 844 822 822 822 1997 TOTAL PERSONAL SERVICES ......213,.Q2ff... . "21'4;c94t ..... .....2$4,&07 .' .297',1'01 . g~7,7.07 1999 SUPPLIES 2000 Office Supplies 1,778 1,479 2,000 2,000 2,000 2010 Minor Office Equipment 501 164 200 200 200 2011 Computer Equipment 402 0 250 0 0 2020 Computer Supplies 281 33 355 375 375 2025 ACS Supplies 2,632 83 3,235 1,285 1,285 2030 Printing and Printed Forms 461 435 530 545 545 2161 Chemicals 57 36 250 100 100 2170 Program Supplies 1,151 1,319 1 ,430 1 ,465 1 ,465 2171 General Supplies 4,874 3,336 5,100 7,650 8,450 2175 Food Supplies 41 58 75 75 75 2180 Books 43,714 43,583 44,500 45,835 45,835 2181 Periodicals,Mag. News 4,168 4,587 4,602 4,700 4,700 2183 Audio Cassettes 791 1,272 1,500 1,800 1,800 2184 Video Cassettes 2,944 2,948 3,000 3,000 3,000 2185 Compact Discs 1,158 1,512 1 ,400 1 ,400 1,400 2186 Storytime Media 0 116 200 250 250 2187 Media kits 358 306 100 300 300 2188 Microform 2,085 1,950 1,800 1,850 1,850 2280 Vehicle Repair & Part 1 13 25 25 25 2990 Purchase for Resale 145 166 200 200 200 2997 TOTAL SUPPLIES ..... . 'Ei'(,$4~ .'.r$$,a96 . . .... ."'7(),7'$~'" 't$;(JS5" . 7'~t85!5 2999 OTHER SERVICE CHARGES 3050 Expert & Prof .Serv. 11,371 10,149 15,558 14,515 14,515 3105 Training & Edu. Act. 227 169 350 500 500 3210 Telephone & Telegraph 1,677 1,535 1,763 1,897 1,897 3220 Postage 334 386 564 570 570 3250 Other Communications 925 969 1 ,404 1,067 1,067 3310 Local Travel Expense 196 155 180 200 200 3430 Advertising Other 156 339 450 500 500 3500 Legal Notice Publish 21 0 25 25 25 3600 Insurance & Bonds 3,827 3,923 4,041 4,410 4,410 3800 Utility Services 0 0 0 0 0 3820 Water Utilities 163 194 300 300 300 3830 Gas Utilities 0 0 0 0 0 Page 130 FUND NUMBER 240-45500 1997 LIBRARY BUDGET LIBRARY Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 3840 Refuse Utilities 3850 Sewer Utilities 4000 Repair & Maint.Serv. 4020 Honeywell Maint.Contr. 4050 Garage,Labor, Burd 41 00 Rents & Leases 4300 Misc. Charges 4330 Subscription,Memb. 4375 Volunteer Recognition 4380 Boards and Commissions 4390 Taxes & Licenses 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 4999 CAPITAL OUTLAY 5120 Building & Improv. 5170 Office Equipment 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS 7100 Operating Trans Out Admin Labor 8100 Contingencies 8110 Vandalism 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL LIBRARY 9999 TOTAL LIBRARY 1,181 124 12,734 15,495 56 870 48 448 o o 167 · ....H:.5Jl~6 2,695 543 423 . . 3=66' . . . <.J 6,597 o o . ,. H.... "6,597 .. ..... .'.402.41$ . . .'Ml~..41a .. 1,153 157 16,152 15,495 66 768 2 443 o 186 o 1,988 .... ."" ............... ........54~9 700 12,107 204 . .' .' "1' 3..... .0"1"1" ....". ... . .".. .... .. . .. .. : . .:..: ..~..-::~ .:.': .:.- " 1,101 300 15,017 15,495 150 565 100 475 o 200 o 800 .......-.....--.-..-.......... . '. ," "5S~$3$ 3,200 5,935 o '9;135 ........'...... 1,140 300 14,860 15,495 150 565 100 525 100 200 o 2,291 ..,........ ..........--......,..... . ..... . 'H . 5"9""7' l' 0'" . .. ... .. . . .:.:::..:.::';":(;":::..,",;,::/:>.:::. .'':. 800 32,630 o ....~: ...H..... )QQ,430 ..' Adopted Budget 1997 1,140 300 14,860 15,495 150 565 100 525 100 200 o 2,291 " . 59,71~ o 32,630 o 3~j630 6,664 7,074 7,127 7,127 o 0 5,000 5,000 296 300 300 . .... ........6i900 ....... .' .....,. 7~074.;)4i~:i~~i " .... 4:~::~ ......I~~:~.._:::= :.'.. ......476]329 . '.. ..........476.3~_ SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel One full-time position does not currently opt for health insurance through the City plan, but line item 1300 carries the allocated amount for the position in case of a personnel change during the year. No staffing changes for 1997. F.T.E. Employee Library Director Children's Librarian Adult Services Specialist Clerk Typist II Clerk Typist II 5 Library Supervisors 8 Pages 1 Choreperson 1 Circulation Clerk iSUbt01aI..' . ........ Labor Allocation From: Public Works 1 "tolal i I i 1996 11.00 1.00 11.00 I 1.00 I 1.00 0.75 3.00 0.35 . ....\JMOh I I 1997] 1.00 i 1 00 i 1:00 I 1.00 1.00, 0.75 3.00 0.35 $APt..' n/a 0.10 1 . "9201 Total Salaries 59,612 35,537 36,720 28,609 26,421 15,892 37,856 3,931 ~44;~7i . 1996 Adopted Total Fringe 11 ,266 8,170 8,322 7,280 6,998 1,614 3,172 330 . .. . .. . . . 4'" '1:1!':"l' .:<(\: ~:()~ t.': ~g~: . Page 131 Total i Comp & Fringe : 70,878 ' 43,707 : 45,042 i 35,889 33,419 17,506 41,028 .2$i:~~J' .' Total Salaries 59,612 36,629 36,720 28,609 26,862 16,661 38,488 4,375 24.1~~~.H . . I .. .j . 2,055 250~0l1 '. 1997 Adopted Total Fringe 11,111 8.215 8,227 7,205 6,984 1,651 3,125 356 H4&,$74' , 822 47.096 Total Comp & Fringe_ 70,723 44,844 44,947 35,814 33,846 18,312 41,613 4,731 294,830. 2,877 2~7 ,701- FUND NUMBER 240-45500 1997 LIBRARY BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Supplies 400 200 375 735 400 545 100 1,040 425 Paper products Light bulbs Maintenance items Security system markers Book supplies Covers, cases, boxes Books Periodicals, newspapers Audio cassettes Storytime media Videos Compact discs Microform Media kits Other 300 400 100 3,500 2,000 800 45,835 4,700 1,800 250 3,000 1 ,400 1,850 300 1,100 Labels, post-its, tabs Folders, binders, notebooks Copier paper Stationery Pens, markers, pencils Cartridges for microfilm reader/printer and fax machine Keyboard carrels Computer supplies Overdue/request notices Barcodes Brochure printing Ice-melt Children programs supplies Adult programs supplies 100 100 1,000 100 200 Other Services & CharQes Anoka County Library Automated Circulation System Catalog charges Telephone overdue/request notification system Telephone renewal Auditor's fees Performers Telephone & payphone Staff training Postage Frame relay circuit Staff travel Publicity materials 310 655 1,140 750 1,897 500 570 1,067 200 500 Insurance Copier maintenance contracts Mita Toshiba Janitorial services Carpet cleaning Water, sewer, refuse Misc. repairs, painting and services Membership Honeywell (NSP and Minnegasco) Sales tax Other 4,410 3,500 8,160 800 570 11,000 600 1,740 1,680 525 15,495 2,291 1,350 Page 132 FUND NUMBER 240-45500 1997 LIBRARY BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlay Carpet basement hallway Security system replacement 1. Modify circulation desks 2. Hardware 3. Markers under line item 2171 4. Maintenance agreement (optional) 5. Wiring, cabling 6. Receipt printers (3) 800 2,000 28,630 500 1,500 32,630 33,430 Carpet basement hallway: The tile is chipping and breaking, and the area becomes wet in fall/winter and can become slippery. I recommend the same carpet tiles as in the main floor lobby. The library's materials collection represents a large financial investment by the City, and as such needs protection from intentional theft by users. Because the libraries surrounding Columbia Heights had security systems, the library had been experiencing a theft problem. To help prevent further losses, in August 1984, a radio-frequency security system was installed at the library for $14,705. Based on book losses from 1982 ($1,821) and 1983 ($5,150), the system would have paid for itself in prevented thefts in a few years. The library's security system is now obsolete. The hardware and targets are no longer manufactured, and attempts to find a compatible target from another company have not been successful. New materials can no longer be targeted to respond to the existing security system. Staff feels strongly that the security system needs to be replaced. The system proposed in the 1997 budget is based on magnetic tape and is similar to the system used by the Anoka County Library. c. C. move $800 as a/l capital outlay items of $1,000 or more moved to general supplies. Contingencies & Transfers Administrative overhead Contingencies Vandalism 7,127 5,000 300 Contingencies will be used for unbudgeted items including but not limited to 1997 personnel contracts. Page 133 REVENUE 270 1997 DARE BUDGET DARE PROJECT Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 30000 REVENUE 36000 MISCELLANEOUS 33630 School District 36210 Interest on Investments 36230 Contributions 36290 Other Misc. Revenue 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39203 Transfer Fm General Fund 39219 Transfer Fm Liquor Fund 39297 TOTAL TRANSFERS 39997 TOTAL DARE PROJECT 2,650 o 534 270 $,454 o o 1,680 o . 'PT>j;ijao .. o o 1,000 o .. ....1;000... o o 1,000 o . j,ooo 2,600 o . ...... . . ........ .... "2;$00. ... .... .... .... '.'~:t($4. . 3,500 0 0 o 5,325 8,075 ..-....-....................... ....... . ... .......... ". . p3 500 . . . .5:.325 q >S;(r75 ................S01$(rq. ..... .....i<f>;$2$ .....'. .. '.' ..... .....~;()ts .... .... ( TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE . . '1;()11 (1,017) 2,727 ."I.7JO Revenue Narrative ".<'aia~' (643) 1 ,710 ." "."....... ,. ... ... . 1"06''''7' .'. ':.:: ::: <> iJ.: p.~5 o 511 ...,511 . .$M)'75 . o 1,067 .. . 1~007 Adopted Budget 1997 o o 1,000 o . 1000 "~~~m..q. o 8,075 a,07~ . '9,()7~ 9,075 o 1,067 LooI. Revenue will be received through a requested transfer from the Liquor Fund and fund raising for the remainder of the budget. Page 134 CITY OF COLUMBIA HEIGHTS FUND TITLE: DARE PROGRAM FUND NUMBER: 270-42160 ADOPTED 1997 BUDGET DEPARTMENT: POLICE SUPERVISOR: POLICE CHIEF DESCRIPTION The DARE program remains a viable means of training our children in the schools of the pitfalls of drugs and other misuse of chemicals. The program also builds on subjects such as self-esteem, and teaches defenses to peer pressure and other social problems. SUMMARY OF BUDGET The budget is based upon the needs of our instructors to maintain the ongoing programs in all of our schools, providing supplies and ongoing training for our certified instructors. PERFORMANCE OBJECTIVES 1) Implement a Youth Diversion program to more effectively deal with first-time offenders. 2) To continue to build on present support from the schools and community by providing quality training to our young people. 3) To expand our training horizons and fully incorporate the spin-off training subjects of GREAT (Gang Resistance Education and Training), as well as the adult version of DARE, which is primarily aimed at parents who have children in a DARE environment. Page 135 FUND NUMBER 270-42160 1997 DARE PROJECTS BUDGET DARE PROJECTS Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 1070 1700 1997 1999 2030 2070 2170 2171 2175 2997 2999 3105 3220 3320 4330 4376 4395 4997 9997 PERSONAL SERVICES Interdepartmental Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Printing & Printed Forms Training & Instr Supplies Program Supplies General Supplies Food Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES Training & Ed Activities Postage Out Of Town Travel Subscription & Membership Mise Civic Affairs State Sales Tax TOTAL OTHER SERVICES & CHARGES TOTAL DARE PROJECTS 1,354 542 ... '.' ."'.$Q6. ..... ..... 63 o 2,562 880 o H> ..... <a1505H' 375 (34) 1,101 100 o 128 .............................,~;:;~.. o o . ....... .0. o 120 1,722 785 16 ......2,643... 340 o 545 125 o 119 .... . ... ..............."... ..... "112~" .,..........'......3;772... o o o o o Q Explanation of Personnel o o 2,000 100 o ..... ,..... ........ . 2..1.0..0.... : : : . . . . ."::. ~", .:,:" ",::.:.... : : : :;. o o 2,500 150 o ......-..-......""'.. .....2...650........ ": .:.~.<j '..,".::,:.:,:.: Adopted Budget 1997 o o o o o 2,500 150 o 2,650 1,000 o 525 150 150 150 1,9r~ 4,625 Personnel costs for DARE are absorbed in the Police Department budget. Cost factors in this area are therefore based solely on supplies and materials. Supplies 900 o 350 125 100 150 .1,625 '.a;l~$ 1,000 o 525 150 150 150 . . . 1+975 . .. ." .... .........4.625. T-shirts, pencils, buttons, rulers, bumper stickers, mugs, hats, bookmarks, Frisbees, DARE stickers & balloons Other SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & CharQes $2,500 150 DARE officer remedial training, attendance at DARE conferences, and other DARE meetings 1,000 Funding to allow the DARE officers to attend state DARE conferences not in the metro area 525 Membership in national DARE organization for all DARE trained officers as well as national organization updates pertinent to DARE instructional updates 150 None Capital Outlav None ContinQencies & Transfers Page 136 Refreshments for DARE meetings held at our facility 150 Sales tax 150 CITY OF COLUMBIA HEIGHTS FUND TITLE: GREAT PROGRAM FUND NUMBER: 270-42161 ADOPTED 1997 BUDGET DEPARTMENT: POLICE SUPERVISOR: POLICE CHIEF DESCRIPTION The GREAT (Gang Resistance Education and Training) program is a training program similar to DARE but aimed at slightly older children. The curriculum provides for resistance to peer pressures and displays the negativity of the gang structure. SUMMARY OF BUDGET The costs pertaining to this area of budgeting apply only to basic but needed classroom supplies. PERFORMANCE OBJECTIVES 1) Expand police training to incorporate GREAT (Gang Resistance Education and Training). 2) To continue with programs in our schools that can shape the youth of tomorrow by offering training that not only provides factual information but also builds our children's personal qualities. Page 137 FUND NUMBER 270-42161 1997 GREAT PROJECTS BUDGET GREAT PROJECTS Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 1070 1700 1997 1999 2030 2170 2171 2997 2999 3105 3220 3320 4330 4376 4395 4997 9997 PERSONAL SERVICES Interdepartmental Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Printing & Printed Forms Program Supplies General Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES Training & Ed Activities Postage Out Of Town Travel Subscription & Membership Mise Civic Affairs State Sales Tax TOTAL OTHER SERVICES & CHARGES TOTAL GREAT PROJECTS o o . ".. .:0. . o o o ..............u. o o o o o o . . , " . ..0 'H '...................n..: o o ........0. o 2.000 100 ..........2,100 o o o o o o o . .' .2\10t').. SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel o 0 o 0 'p .. . ".J) . o 2,500 150 ."",...... .."......... ,. .... ....2W650 . . 200 o 150 o o 150 500 $,H)() .... . Adopted Budget 1997 o o o o 2,500 150 2.Q29 200 o 150 o o 150 500 3,150 Personnel costs for GREAT Projects are absorbed in the Police Department budget. Cost factors in this area therefore are based solely on supplies, materials and GREAT Officer refresher training. Supplies T-shirts, pencils, buttons, rulers, bumper sticks, mugs, hats, bookmarks, frisbees, G R EAT stickers and balloons Other Services & CharQes Sales tax based upon purchase of supplies Officer recertificaiton training Other None Capital Outlav None ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases 2,650 150 200 150 Page 138 CITY OF COLUMBIA HEIGHTS FUND TITLE: PARENTS COURSE FUND NUMBER: 270-42162 ADOPTED 1997 BUDGET DEPARTMENT: POLICE SUPERVISOR: POLICE CHIEF DESCRIPTION The DARE parent program is designed for the parents of children attending daytime classroom DARE to promote the ideas and principles delivered to the child. SUMMARY OF BUDGET The costs pertaining to this area of budgeting apply only to basic but needed classroom supplies. PERFORMANCE OBJECTIVES 1) Expand the adult version of DARE which is aimed primarily at parents who have children in a DARE environment. 2) To continue with programs in our schools that can shape the youth of tomorrow by offering training that not only provides factual information but also builds our children's personal qualities. CITY MANAGER RECOMMENDATION Page 139 FUND NUMBER 270-42162 1997 PARENTS COURSE BUDGET PARENT COURSE Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 PERSONAL SERVICES 1070 Interdepartmental Labor Service 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2030 Printing & Printed Forms 2170 Program Supplies 2175 Food Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICES & CHARGES 3105 Training & Ed Activities 3220 Postage 3320 Out Of Town Travel 4330 Subscription & Membership 4376 Mise Civic Affairs 4395 State Sales Tax 4997 TOTAL OTHER SERVICES & CHARGES 9997 TOTAL DARE PARENT PROJECT 9999 TOTAL DARE PROJECTS o o .0........... o o ....0: o o '0 . o o Q o o o .,. '..J) o o 15 '". ....: 15 o 500 o '..:$()O o 700 100 . BOG Adopted Budget 1997 o o o o 700 100 800 o o o o o o ..,...,.......(f. ......0.'.... 7,07L · o o o o o o Q' ..'.:,'..,'.., .. '1'5' . . .... ... .";-';:';,.:.::.:.."....: ....:.:::.:.. ..... "., ."... . . 5~3'" :'.'.:":'::- \:UL'"" . o o o o o o .. ... '0: . .............. ..... 'soo r .... ,.... ,... ..... . "6.325: SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 200 o 150 o o 150 ..500... ,tsoo ...,.. 9..075 200 o 150 o o 150 ... ..~QQ, ....1.300 9.&Z~ Personnel costs for DARE are absorbed in the Police Department budget. Cost factors in this area are based solely on supplies and refresher training for the DARE Parent instruction. Supplies Pencils. paper, stickers, pins Other Services & CharQes Sales tax for material purchases Officer recertification training Other Capital Outlay None ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases None 800 150 200 150 Page 140 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 141 REVENUE 272 1997 FEDERAL POLICE GRANT FEDERAL POLICE GRANT Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33160 Federal Grant 39203 Transfer In 33997 TOTAL INTERGOVERNMENTAL REVENUE 39997 TOTAL FEOERAL POLICE GRANT TOTAL EXPENOrrURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 10,520 ),<.ji~;~ii ............1itf<t4S. . ,. u.. '. . ,".. ..... . ..... .... .... '';''':-;''';-."-'.- ",. ..,.... . .,., ........... .... ..,.. ....... "'2i" "'3"'7' '1" ......., .. "' .,.....<.........:....:. 119,772 o d... .................,.. ......'...fHfi7t .:.<,;:;:>::,:.;::; ::: ;' ~.: ::;'.; . " Revenue Narrative 43,062 o .,.,........',........,..,...,. ........43.....00....2.. ., ....;.....'..,.,...,. ,.,.."., ,,', . .......... . .. .' :.i~.431ci62.:..... r.:$$,~~. (43,332) <~jjc~.' 50,399 o .<r50~99.. i..:. ....: ..,..",. SC:fS99 . '.' ., . . . . . '::; :.:: ,"... " -'~: . " .:... :: 31,641 o .-- ..,............ '. ..".....6.4.... ....~,i......1.r 'SHU.1 . Adopted Budget 1997 31,641 o ........31,641.. '31.6~L . .,...' ,: 112.290 (80,649) .....i .)?6,317 ...... ..... ..... . (54.332l The Federal Bureau of Justice Assistance Police Hiring Supplement Program will fund the City of Columbia Heights in quarterly increments. Funding supplemental funds begins when new officers are sworn in. Funds will be matching and will continue for three years beginning May 1, 1994. This program continues into 1996 with grant funds covering only wages. Page 142 .. ...... . . . .. ..1<<l;$~~ . (50,123) ......:..:..:.......~.~~...... .. ,... ... .. . ..... ... ... ,.., .. . . .,'.', ..... .....112...2.90. '. (80,649) .....,..'.:........?~.:~..~?:... ......,....,(54322) ....'...'.'..,.. . .... '. CITY OF COLUMBIA HEIGHTS FUND TITLE: FEDERAL GRANT 1 FUND NUMBER: 272-42100 ADOPTED 1997 BUDGET DEPARTMENT: POLICE SUPERVISOR: POLICE CHIEF DESCRIPTION Application with the federal government resulted in a four-year grant which began in the fall of 1994 and provided for the hiring of two additional police officers. This grant continues and provides the Department with the needed staff for community policing endeavors. SUMMARY OF BUDGET The budget depicts only wages and the sharing of those wages with the federal grant funding supplement. PERFORMANCE OBJECTIVES 1) The Police Department will continue to focus on Community Oriented Police (COP) philosophies in our community, with the goal of implementing programs department-wide and in accordance with the federal grants we are functioning under. 2) The Department will continue a mentoring program for employees who have interests in furthering their career with promotions or advancements by providing advanced training with career guidance. 3) A plan to continue expanding strategies in dealing with rental properties in the Sheffield neighborhood as well as locations throughout our community which will enhance present community policing focus. Page 143 FUND NUMBER 272-42100 1997 FEDERAL POLICE GRANT FEDERAL POLICE GRANT Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 100 PERSONAL SERVICE 1010 Regular Employees 1020 Overtime 1031 Holiday Pay 1041 Court Pay 1043 Training Pay 1045 Longevity 1210 P.E.RA 1220 F.I.CA 1225 Flex Benefit F.I.C.A. 1300 Insurance 1510 Workers Compensation 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2172 Uniforms 2997 TOTAL SUPPLIES 2999 OTHER SERIVCE CHARGES 3050 Expert & Professional Services 3105 Training & Ed Activities 4390 Taxes & Licenses 4395 State Sales Tax 4997 TOTAL OTHER SERIVCE CHARGES 9997 TOTAL FEDERAL POLICE FRANT 9997 TOTAL FEDERAL POLICE FRANT 17,290 236 1,229 o 38 o 2,103 373 o 7 o .,............................,.. .,.. '... ....'2...1 '2" '7" S., . . ...... .. : ;'::::: ;::.),., .:..::~: .<::.:..= 60,148 4,006 3,526 2,166 2,008 o 8,145 1,040 o 1,041 4,314 ...... '.86~a94 68,204 3,800 3,148 1,800 1,800 o 8,978 1,142 o 7,200 4,450 .,....................... ..' .100~5!2 79,896 3,200 3,626 1,700 1,700 o 10,274 1,306 o 7,200 3,388 ............,..............,'....... , .., ." l' '1' 2" 2' '9"0" , . . ... , ,. . . ,.... .... . . ::: .: :: ;:";::: ,:,:: .::, .:~:.'., . ,-,::: .; 2,604 0 0 ................ .'2,$)4 . ...,...y.{} ... . . . ,.0. 79,896 3,200 3,626 1,700 1,700 o 10,274 1,306 o 7,200 3,388 .. ," '1d2.29ft. o o o o 2,426 0 o 0 12 0 53 0 .............. ............ .... .2.4$1.......... ...........q .............-................ .... '.. ... ..... ....... i' ....2$,371 .' ........ ........ ..86:3$4 .'.. ". ..... ....26::tn. .........<$$.$94 SUMMARY OF COST FACTORS FOR THE COMING YEAR 000 000 000 000 ...............:.,~)'.... '.. ..:........ti.. ....... . {) .... ........100~22.. '11.2;290. ,........ 112.299 ...... .1(j(j;$~2 . ..... ..... 'j'~.290 ....... .....] Ut~90, Explanation of Personnel Employee Patrol Officer Patrol Officer I I I I ! I F.T.E. : : 1996 1997: I ' I 1.00 1.00 11.00 1.00 I "'jJEOO Total Salaries 39,376 39,376 1996 Adopted Total Fringe 10,885 10,885 i Total i Comp. & Fringe ~ 50,261 ! 50,261 i Total Sala ries 45,061 45,061 1997 Adopted Total Fringe 11,084 11,084 Total Comp & Fringe_ 56,145 56,145 Irotar.... I :tool. ..... ,."8.152 ..... ..... .:21:110 .. ....... .100$:22 L'. . .9Ctl22 · .'. . . . 22.168. ........... .112290 . Supplies None Other Services & CharQes None Page 144 FUND NUMBER 272-42100 1997 FEDERAL POLICE GRANT SUMMARY OF COST FACTORS FOR COMING YEAR (CONTINUED) Capital Outlay None ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases iNone Page 145 REVENUE 273 FAST COPS GRANT 1997 FAST COPS GRANT Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 30000 REVENUE 3~ INTERGOVERNMENTAL REVENUE 33160 Federal Grant 33997 TOTAL INTERGOVERNMENTAL REVENUE 39200 TRANSFERS 39203 Transfer In 39297 TOTAL TRANSFERS 39997 TOTAL FAST COPS GRANT TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE o 7,005 :::r\ (:; ::/:C.";::\:.:/]) ;:.:) ):'V;:~::.:.::tiOO$;.:: 21,288 25,500 25,509, i'.' '21;~ ....... ,..'. .... '..~5,$()()' .'. .... .... '25,500 o 76,363 60,000 17,237 17,23?~ ..... .... .... '.' .t... ...t6.$$3n . .l1S0,OOOi . .... .... ....1' '7;2$;. .. .. ." .'. "17,2$7 .TO ......8$.$1;8 .... '.'?Sl ;~.. ..... .... ." .... '4~.IS;' ..... . .... '4~.73.t '.' .. ....... ,.. . . .' .' "1'4"01' l' .. . .-... .... . :'.~.: :~":'.:: ~). .~;.;.\..:.:: :':. :.::.: '..:.. 69,357 o .e9LSSt...... . . . . ,., .... ..............0 . ',. . . . .. .. ,n .... . ,. . . ::':':.:..:.::.;..-..;.';;:.. o o .... .....0.. Revenue Narrative .42',$1$. '.. .' 38,712 o ,..,.. '.' '~S7' 1'" .~ .... . . ::'-;:' : .;.: '. . .~:: ;:;' " " .. . . ." .... . 4?.737'.'. . o 1 08,069 .. ..ldEU')$9) ... .. ./i.4~,737 o 108,069 . 1'08 '069 .... .. ,. . .::::: .:: :: :.:. . :~,;. .' . The Federal Bureau of Justice Assistance Police Hiring Supplement Program will fund the City of Columbia Heights in quarterly increments. Funding supplemental funds begins when new officers are swom in. Funds will be matching and will continue for three years after the officer is hired and swom in. Page 146 CITY OF COLUMBIA HEIGHTS FUND TITLE: FAST COPS GRANT FUND NUMBER: 273-42100 ADOPTED 1997 BUDGET DEPARTMENT: POLICE SUPERVISOR: POLICE CHIEF DESCRIPTION The federal government made available a police grant program called Fast Cops. The City applied for two additional police officers and received permission to hire one. The parameters of the grant are similar in nature to the present grant where the City hired two officers in that the grant period is for three years and the officer is to supplement COP strategies and programs within our community. SUMMARY OF BUDGET The budget depicts only wages and the sharing of those wages with the federal grant funding supplement. PERFORMANCE OBJECTIVES 1) The Police Department will continue to focus on Community Oriented Police (COP) philosophies in our community with the goal of implementing programs department-wide and in accordance with the federal grants we are functioning within. Page 147 FUND NUMBER 273-42100 1997 FAST COPS GRANT FAST COPS GRANT Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 100 PERSONAL SERVICE 1010 Regular Employees 1020 Overtime 1031 Holiday Pay 1 041 Court Pay 1043 Training Pay 1 045 Longevity 1210 P.E.R.A. 1220 F.I.C.A. 1225 Flex Benefit F.I.C.A. 1300 Insurance 1510 Workers Compensation 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2172 Uniforms 2997 TOTAL SUPPLIES 2999 OTHER SERIVCE CHARGES 3050 Expert & Professional Services 3105 Training & Ed Activities 4390 Taxes & Licenses 4395 State Sales Tax 4997 TOTAL OTHER SERIVCE CHARGES 9997 TOTAL FAST COPS FRANT 9997 TOTAL FAST COPS GRANT o o o o o o o o o o o ......no 9,626 407 678 68 129 o 1,202 146 20 1,155 580 "",............................. .. ,..... '1"4"A'*1' .,,' :::;: ~,: ):.::,..:~~i:(.:.:-: 27,903 1,900 1,288 900 900 o 3,750 477 o 3,600 1,858 ... '4~.s."'$ ....... 28,974 1,600 1,288 850 850 o 3,826 487 o 3,600 1,262 .... .....42.1tti Adopted Budget 1997 28,974 1,600 1,288 850 850 o 3,826 487 o 3,600 1,262 ................#2:t~I 000 . · .'. ..... .......... "'Or. '.' ..... .'. .... '.' .(/0' ..... .' .. .. ...... h.. ........ ..... o .....d ...... o o o o '.d' :.....:...0 ....0 o 0 o 0 o 0 o 0 ............J])............ ... ........ .Q. .......i~~.{)f1. ............ ".42,576 · " . " . ....14Jl11.J42.5.76 o o o o ....,...... ....0.... ..... . ". - . . ., ..... . . -.,- . ... . . . ,. ,.. . ........ .......42.737..... ......2...7..3...7..... . '. .. . . . .. .. ..........4,.,... .... SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel o o o o o o () 42+737 4223:[ Em 10 ee Patrol Officer I : : F.T.E. I · 1996 1997 i : 1.00 1.00 i ........1....... ........ "j . . ... .. .... .. . ., . ... ..... . . ...... . . ,.'.... .:.' .. '1JlO. .JJXt 1996 Adopted Total Total Salaries Frin e 32,891 9,685 !Total' . : ":.::"::;:.::s2isg:r ='-:': > : :'~>':"~"9~685; Supplies None Other Services & Charges None Capital Outlay None Page 148 Total. Comp & Frin e, 42,576 . ! i >Y4:;h576J i.... 1997 Adopted Total Total Salaries Frin e 33,562 9,175 ..................... ....................,..... ': .::33~562:::" . :":,:, ~'::;:<9~:t75::::::. ..',", Total Comp & Frin e 42,737 '. .42,737 FUND NUMBER 273-42100 1997 FAST COPS GRANT SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Contingencies & Transfers None Capital EQuipment Replacement Fund Purchases None Page 149 REVENUE 280 1997 PROJECT PRIDE BUDGET PROJECT PRIDE Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 30000 REVENUE 34000 CHARGES FOR CURRENT SERVICE 34700 Program Revenue 34997 TOTAL CHARGES FOR SERVICES 36000 MISCELLANEOUS 36210 Interest on Investments 36230 Contributions 36997 TOTAL MISCELLANEOUS 39997 TOTAL PROJECT PRIDE TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE All revenues will be used for each project as needed. o 0 1,000 1,000 Ftr .. ....... '(4). 'j;{)()(f ", ,};OQd 1,OQQ , 1;000 174 o ....................Hf14- ...... . ............ .. ..-........-................. .... .... "174" ... .............-.. . ... .... . . . ..... ....... ......a.o..o.... . ..... .. . . . . . ... "' . . . . . .. .... :::<;.:..;.:'.;..:.:::::>....'.....':.: (126) 3,428 .. ......... .."............... .. .. 3302 .... .... '.. :- .. '.-. : : '-.. ':' - ~:..' ,:: "'-' o 380 ..................in..31Q.............. .. ...d. ............."." . ..............................,.......... ....../3Sb............. .... .....-.....". ................... . ....'.'.'.'."......8...7...7.... . . .......... - . '...'.....>/h.Hi....>... >. (1,497) 3,302 . ." .' "10865 .... ...'... o 2,000 .........2...00..'0'........ . . '. . .:....:,.=,.:.. ..}:..,:..,:.:.....::,:,.:,.....:.. ...........$;000....................... .... ." .. ... . "i!)c 1''''5 . ::"::':~~:" ::1::>..' (175) 1,952 ........ .....,....."....... '.' .. .1....77....7 ." .. , . .', '. .:' :::.~:.'.::- :,:'.:, :-: o 2,500 ..........~~~.......... ..3;500....... .... d. . '3...."85.. ". . . . .. . . :......./t:.....:.,.... 315 1,630 .. . ,..,.........-..,...,. '.'L~. o 2,500 2;500 '$,50Q ..$,185 315 1,630 .t.9~& Revenue Narrative Page 150 CITY OF COLUMBIA HEIGHTS FUND TITLE: PROJECT PRIDE FUND NUMBER: 280 ADOPTED 1997 BUDGET DEPARTMENT: RECREATION SUPERVISOR: RECREATION DIRECTOR DESCRIPTION The Project Pride program consists of several special events (e.g. Easter Egg Hunt, Old Fashioned Skating Party, Halloween Party, etc). The initial $5,000 start-up money was donated by the Columbia Heights Athletic Boosters. SUMMARY OF BUDGET Any expenditures beyond the initial $5,000 will be donated by various sponsoring agencies (e.g. H. B. Fuller) or covered by minimal fees charged to participants. PERFORMANCE OBJECTIVES 1) Add additional special events. 2) Obtain additional funding sources (donations, grants, etc.). 3) Consider implementing minimal charges to participants to offset program costs. Page 151 FUND NUMBER 280-45007 1997 PROJECT PRIDE BUDGET PROJECT PRIDE Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 PERSONAL SERVICE 1012 Seasonal Employees 1220 F.I.CA 151 0 Workers Comp 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2030 Printing & Printed Forms 2170 Program Supplies 2175 Food Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICES AND CHARGES 3050 Expert & Prof Services 3430 Advertising Other 4330 Subscription & Membership 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 9997 TOTAL PROJECT PRIDE 9997 TOTAL PROEJCT PRIDE o o o . ......"...........-. . .. A . :. . .:": :v- : " o o o ....._,..........,..... . ....... . ...(j . . .. ......... 500 35 8 ".543 . 500 38 15 . . .. ,... .. "'H'" .......ssa....'... Adopted Budget 1997 500 38 15 ~~~ o o o . ........0... . , . . . : "::.:,',:::'::-:,::,:,,: 97 741 132 ....H..i';1. .i't . :.::-<.:..:/:;:':.-\.1::. .. .-_........... 300 500 300 .. .. "1;J(l('f. 300 500 300 ." .' ..'. .... .'1JOC[ ..... ...... '. 300 880 875 975 o 0 600 500 000 0 o 27 57 57 .........'.........H\~... .........H(\.~07..... ..... .1,~$Z......... .......<..1;S32. ......'..... .....H.. ....i/SOO..... '..........1;$.71.. .H......Hi::~:' . ........3~i85..........' ....,irSQd<......,.... "'1)$1'1.' , '.' ........3J85.. Total Salaries 500 Explanation of Personnel 300 500 300 . .1,100 975 500 o 57 .. 1,532 . '.3,185 3cJ8S Program leader budgeted to assist with supervision of programs/activities. 1996 Adopted Total. Comp. & Fringe . 5431 Total Fringe 43 300 500 300 800 175 500 57 Page 152 SUMMARY OF COST FACTORS FOR THE COMING YEAR 1997 Adopted Total Salaries 500 Total Fringe 53 ir........... I i i F.T.E. ;1996 1997. I I i , ! . . . ...........,........ ......1.. . ..............!r Employee Program Leader Total Comp &-':rjnge 553 553 . ..'... ...~.. .... .H ........ ..~. '. ........$4$.i.. .... ..' >S()(). . . . . .... ...... .5$,.... Supplies Posters, fliers Decorations, program supplies Refreshments Other Services & CharQes Program entertainment Easter bunny Newspaper ads State sales tax FUND NUMBER 280-45007 1997 PROJECT PRIDE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlay None ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases None Page 153 CITY OF COLUMBIA HEIGHTS FUND TITLE: DEBT SERVICE FUND NUMBER: 3XXXX - DEBT SERVICE ADOPTED 1997 BUDGET DEPARTMENT: DEBT SERVICE SUPERVISOR: FINANCE DIRECTOR DESCRIPTION Debt Service Funds (3XX) are used to account for income from tax increments and payments for principal, interest and related charges for all bond issues of the City. SUMMARY OF BUDGET Tax increments are budgeted the same as in prior years. Principal interest and fiscal charge expense is budgeted at $1,402,268, a decrease of $58,140 from the 1996 adopted budget. PERFORMANCE OBJECTIVES 1) Re-analyze cash flow needs and performance of tax increment funds to determine if repayment of the 1994 cash flow loans can commence. Page 154 REVENUE 376 1997 TAX INCREMENT BONDS BUDGET Tl BONDS (REFUNDED IN 1987) Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 30000 REVENUE 31000 TAXES 31010 Current Ad Valorem 31020 Delinq Ad Valorem 31050 Tax Increment Guarantee 31997 TOTAL TAXES 36000 MISCELLANEOUS 36101 Special Assessments 36105 Int. & Pen. Sp. Assessments 36210 Interest on Investments 36290 Other Misc. Revenue 36997 TOTAL MISCELLANEOUS 37000 NON REVENUE RECEIPTS 39100 Sale of Land 39140 Other Ref & Reimbursement 39197 TOTAL NON REVENUE RECEIPTS 39200 TRANSFERS IN 39205 Transfer In-Bonds 39290 Residual Equity Transfer in 39297 TOTAL TRANSFERS 39997 TOTAL TI BONDS{REF'D IN 87) 39999 TOTAL TI BONDS{REF'D IN 87) TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 1,087,343 20,961 7,730 . . ...... .......0.....004........ .. .,.. ... .... .. ..l...tt.~..:: o o 57,243 173 """'. 5'" 7" "1" 6' "... .. ... ..... .. ... '" . ..... .". .. . p.. . P' ..,.. ....................44:...:. .:....... 1,301 ,427 17,855 253,398 ". ..1....57:... 2" '''6'' 'S'O'" '. ,".. ... .. ... ... ....-.:.:.::::..i.....:.:::.<i...., .,:.::'=: 1,060,000 o o . .... "1,Q$()~()(X) 1 ,060,000 o o ';O6();O()() o o 50,000 o ........$1;000......,. Adopted Budget 1997 1,060,000 o o .'. ..... .tQ60;OOO o o 50,000 o .:.... :. .5Q.()QO 104,438 0 0 0 0 00000 1()4~4aa>i.()< .. ....0..0 . . 0 o o 103,408 o ". ";j:rioli!i. 'AAri.... ..... \{(~\:~:~~~~~~.:~:~":'.~.:): : o o 30,000 o ..3..0..000......"..'. . '. ... . .. . ..... . .., - .. . :'::""" '-:+.:...:.:.:.::':-:.::. 000 000 ..............iQ '}CQ.. ..... .... .... ........ iq.. . ..' f 27'laee il;6i.e,PS81lOSChOOOC.. ."1:211::888 ."]161:6.0$$.' . ..'j.0901dOO' o 0 o 0 .........,...........io..... .......... ........... ........ 0 ......... ,........" .... .... ..1;110\000 .... .' .t,110,ooo .. .t11{hOOO. ....} .ttO~ooo .1.$07;'teQ (229,872) 1,401 ,396 ....-.............-. ." --,-,-. . 1'1' 71 $:2' '4'" . - ., . .. :>: .:: ::~> :::",:-: ::::, . ':" : ,',. . Page 155 . ... . 'lHJZ4.aaS< 251 ,455 1.171 ,524 "b422.979 . 1.A$S;1:oa (395,768) 810,509 414.741 -, ... 1A$e;da8 . (346,068) 1,027,211 . '.".... ................." ,... .....S...8..1. 1"4'3' '. .... .,.. . '. '..'.. .....' .. ... .. : ":.:::,,;.::::.,. . ,::-..: :...'. . .1.456,068 (346,068) .1,027,211 . (')81,143 FUND NUMBER 376-47000 GENERAL OBLIGATION TI BONDS 1997 TAX INCREMENT BONDS BUDGET Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 2999 OTHER SERVICE CHARGES 3041 Attorney Fees-Civil Process 3050 Expert & Professional Services 4997 TOTAL OTHER SERVICE CHARGES 5999 DEBT SERVICE 6020 Other Long Term Oblg Prin 6997 TOTAL DEBT SERVICE 6999 TRANSFERS 7160 Transfers Out 8997 TOTAL TRANSFERS 9997 TOTAL GENERAL OBLIGATION BONDS 9999 TOTAL GENERAL OBLIGATION BONDS 00000 23,076 11,672 25,000 25,000 25,000 .i>..e;<lj't)>.<1j~Q12 .................2$~QbQr <'zs.OOQ ...... .... ...... .2$,000 o 0 ...."......"....-..... .-.......-..---.-.,~_..-..-...._._,... ......... ...................,....<0 ....,...'...(>>>>{<n...>'..... . o o o 0 .....:Q.::...:..:............ . .,.........;..;:;~O:~:..::: r~.i;H H~~;~i;~H: :~~d;;:r iiiiii::Ht=:5 .'.'..>1.5(m?601;4~4leag...t4a5:768< _ _,__ ' _~ 1..501:/160<1:424.:.633 '.1;4S5)7681~456;OO8. .<<.1.456,.068 SUMMARY OF COST FACTORS FOR THE COMING YEAR There are no paid personnel for this fund. Supplies None Other Services & CharQes Professional services 25,000 Capital Outlay None ContinQencies & Transfers Transfers out 1,431,068 Capital Equipment Explanation None Explanation of Personnel Page 156 REVENUE 378 1997 TI BONDS OF 1984 BUDGET GENERAL OBLIGATION TI BONDS OF 1984 Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 30000 REVENUE 39200 TRANSFERS IN 39205 Transfer - Bonds 39297 TOTAL TRANSFERS 39997 TOTAL TI BONDS OF 1984 167,880 0 0 0 .. ...ntt.$8QfY.HUt> H ./ ..............cr. .... ....... .....YHg..... <jS!7:;SS(f ....... .' .... ....... .'. . .tf' .... ..... '.' ...,..... .'0 .... . TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE "'6'7880' .. . . .. .. . . . ..,. .... .._, .. ,........ :-.::1.,:........ ..:.... o o . . .............(f Page 157 o o .........,.., ..............,..,.... .....,..........H.,O...,. . ,.,.. .... . ... . ..... : :';:'-:';':":':<:>::::::."-" " ....J:,.....H.. . o 0 o 0 ,: ::: ~/.( ':.: ,:.~ y~: ~ .:}:~tf :.-: : ':' :.:> :?t~\::..~;::' : ::":)0(;:;":<: : ':" Adopted Budget 1997 o o o o o . '.0 FUND NUMBER 378-47000 1997 GEN. OBLIGATION BONDS OF 1984 BUDGET GENERAL OBLIGATION TI BONDS OF 1984 Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 5999 6010 6110 6200 6997 9997 DEBT SERVICE Principal Interest Fiscal Agent TOTAL DEBT SERVICE TOTAL GEN. OBLIGATION BONDS OF 1984 160,000 0 7,520 0 360 0 :1e't,SSQ.Tn. ......,.{).... '. . i~Z;$$bin. .... .. . o o o . ........"."........ ..0..< .. ...... . ..". . .....0..... . . .. :.':-":.::.: . o o o ......."........ ,........... ..... ". 0'" '.. . . . . . : ,'/'::;: ::>;.:.: .:;.: .. . .. .....". .. ...........0......... .... . . . . . . . .. ... .... . . . . .. ..... ..... . .:..>>:;..;.:...:..:.- SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel There are no paid personnel for this fund. Supplies None Other Services & CharQes None None Capital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases Page 158 Adopted Budget 1997 o o o o o REVENUE 380 1997 TI BONDS OF 1987 BUDGET TI BONDS OF 1987 Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 30000 REVENUE 36000 MISCELLANEOUS 36101 Spec. Asses. Collect City 36105 Int. & Penalty Sp.As 36210 Interest On Investments 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39205 Transfer - Bonds 39297 TOTAL TRANSFERS 39997 TOTAL TI BONDS OF 1987 39999 TOTAL TI BONDS OF 1987 o o o ............. .........) < \...... A}."..'....""..... o o o .<..0.(....... o o o .................u.. o o o . .'.,...... .'...0....'...... . . ."... . . : .>: ::: " : ::,; ::::~ .::::.;. .~ :. .'.' :: :);: :.: . . . .. ........ o o o () .........t[ijg$~~j: x\4.$5m'1$ . ,..........,-...... . ..... .. ............ . ...... .. . .., ... . .'1.465218 36,155 0 0 ..-.............. ......'....................,..-. ..... .............-.... . ."."................ '. ...............................=:~.;:......................,...................................:.........'.,..............................................g...................... · .' .....>a&:1SSi ...... ...<. .... .....()) (("0> .' o {} . .n . .0 TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE '1,4$5;Z1~ o o ...... .........A. '. . . .'~.::~:v>' . .. . .... . ,". ,.... . ,. '. .00..... 1"5' '5' ..... :> :;:: :;. ~ j : :j\::.:.,..:.): "~ ,:,,:,,:,,::: ~ ':>: ;:. o o ,. ..............0.......<..... . .{}. o o ..........U............... ...0. o o ..... .X) . o o o () Page 159 FUND NUMBER 380-47000 1997 TI BONDS OF 1987 BUDGET TI BONDS OF 1987 Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 5999 DEBT SERVICE 6010 Principal 6110 Interest 6200 Fiscal Agent 6997 TOTAL DEBT SERVICE 6999 TRANSFERS 7160 Transfers Out-Bonds 8997 TOTAL TRANSFERS 9997 TOTAL TI BONDS OF 1987 9999 TOTAL TI BONDS OF 1987 7,210,000 255,218 o 1~_,21B o . ........d. ..d.......d.....O...... . .... ....... .. . ... .. .. .. . ... ...........7~4$5.21a ......IU465.218 35,000 1,155 o ..,.......................,' .................. a6A'5.5{ '... '.. o o o .... .............. ,.... . "'J)d o o o ..yn....!) Adopted Budget 1997 o o o .0 000 )in Hid ..... ... .nu< ... '.')i.' .C).... ...?..... . .'.:.00[155 iitt.. .....>.tiU...do... aeU55)" . .....0/>.. · .....'....>0........ o o .0 () SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel There are no paid personnel for this fund. Supplies None Other Services & Charqes None Capital Outlay None Continqencies & Transfers None Capital EQuipment Explanation None Page 160 REVENUE 382 TI CAP APPREC OF 1990 1997 TI CAP APPREC BONDS BUDGET Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 Adopted Budget 1997 30000 REVENUE 39200 TRANSFERS IN 39205 Transfer - Bonds 39297 TOTAL TRANSFERS 39300 PROCEEDS OF LONG TERM DEBT 39310 Bonds Proceeds 39397 TOTAL PROCEEDS OF LONG TERM DEBT 39997 TOTAL TAX INCR CAP APPREC OF 1990 39999 TOTAL TAX INCR CAP APPREC OF 1990 TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 360 0 500 500 500 (d3$0 d/(f .'. ..... . 'SQO ..../........................,......500....,.....'. '500 00000 . '.......".......... .."......... .........,,-.- ...... .,-"... ..... ...............'-.-..... ii.....i.Qi).)....O... .'. ....0 .......... ...... ...}... ..0. '.' 0 .> >>.....~O..Q. · ...........$0(;) .. ..... ...,)). .S06.'. ........... .. .500. <360 '.'0. .'. .' .............. ..500<,sOQ'" . . 500 . . .... .. . . . . . . ..... ,. ................36. '0'" ............ , ';::,:,;:<:":,,:::"'":";:::::" . ,.... ..... .... .".,... o o .'...'.............."'....,..,.. '. ~ :':':>:::':'::':.::. -..<v:: : ," .. '. ,. . . ...... . ... '.. 5'0'0' .d. ... . . . .... , .. , .. . .:: ............:. .>:- :,' -":: . .. ......... o o ..0....... '.'/500. " o o .......6 500 o o o o o "0" Page 161 FUND NUMBER 382-47000 1997 TI CAP APPREC BONDS BUDGET TI CAP APPREC OF 1990 Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 5999 DEBT SERVICE 6200 Fiscal Agent 360 0 6210 Misc. Fiscal Charges 0 0 6997 TOTAL DEBT SERVICE)}:?~PH)p,Q...'... 9997 TOTAL TAX INCR CAP APPREC OF 1990Sab.<>\J:fP' 9999 TOTAL TAX INCR CAP APPREC OF 1990 i~()...O 500 500 o 0 ........'.500 ......... 'SOOp .... . . '.' ..... .500.<. < ...... ......500 ......500 Adopted Budget 1997 500 o 500 500 500 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel There are no paid personnel for this fund. Supplies None Other Services & CharQes None Capital Outlay None QontinQencies & Transfers None Capital Equipment Explanation None Page 162 REVENUE 383 1997 TI REFUNDING BONDS 1991 BUDGET TI REFUNDING 1991 Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39205 Transfer - Bonds 39297 TOTAL TRANSFERS 39300 PROCEEDS OF LONG TERM DEBT 39310 Bonds Proceeds 0 39397 TOTAL PROCEEDS OF LONG TERM D.. .. ..J). ...........,................ 39997 TOTAL TAX INCR REFUNDING 1991~(1.~11~. 39999 TOTAL TAX INCR REFUNDING 1991350..115 175,345 0 0 0 r.J't$~'$J$:.<j) H...... '. ..............io................ ........ .i.........(f...'........ o o ) ...j'4:~~g .. Hj~i~;~ii.i;~~4;~~ ..\jlJ:;:t~H Hi:~~~::;:~, 000 i(.O..... ..........\<<(f........... ......... ...... ..0. ....!.....:.....~.::=::~.~ ...................~..j=:~;:: .................:::~=:~~:.. o .. ,. . 0 . . ,.... . l~lj;l=:~~ TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE . ~. .o;;"o"i:.Ah :: '::~Y~~Q~~~ (6,518.487) 6,518,487 ........... ....................0 ....... .. ... .. .,. . . .' .. . .... .. .. .... ... .. .... ..... . .. .", .. . .. .." . .:..: .-......-.'....:-.......: '. ........ . . ........,... . ...... . . '.. .,... .. ..... ""j' ,."68" HH4" '1"'1' . .,....,. ,. , .. . .... . .. . : ;)"< (~...:.~;:.,::.: ..... :,:", ":: .::-:.,: . o o .'..'.'..............0.. ... .....,. . . .. - . ... . ."....,. .. ..... -'::':-"';"':"" ':." .." . . .. .. '1;254;955.'. .. o 29,053 ...'.2.9 05" .3........ . ., . .,. .::...:.......,..' }> ./.: .:.:....: . . .. ....Vtoo.4ta. . o o 0...... . ...t,HI6.478 o o ....0 Page 163 FUND NUMBER 383-47000 1997 TI REFUNDING BONDS 1991 BUDGET TI R~FUNDING 1991 Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 5999 DEBT SERVICE 6010 Principal 6110 Interest 6200 Fiscal Agent 6210 Misc. Fiscal Charges 6300 Bond Discount 6997 TOTAL DEBT SERVICE 6999 TRANSFERS 7160 Transfers Out 8997 TOTAL TRANSFERS 9997 TOTAL TAX INCR REFUNDING 1991 9999 TOTAL TAX INCR REFUNDING 1991 o 353,242 360 o o .........................-...._--.-..... .........'....35..... 3...60......2....'.. . ... . .. '". ::, .".:";::":' .....,...s.... .-.':. ,',<,,:"': 835,000 333,411 o o o 1;168Al1 965,000 289,455 500 o o ..............~....................... .}...J;,(;~4~955 955,000 240,978 500 o o ..............itd:ge.47$.. 955,000 240,978 500 o o .' ...... '.t196A1.ft 6,515,000 0 0 0 0 T6i$1$;()()P,..(<fi >H ><f ,d'D ........... ... {) ................:G=::gi.,...................~..::.~~:~~.~...............~..jl~~~~.....................:.:~.=:=~:.....,...'. ....j..l1.96A78 __, _ ,_ ,_ _ __ ,Td;196..478 SUMMARY OF COST FACTORS FOR THE COMING YEAR - There are no paid personnel for this fund. Supplies None Other Services & Charqes None Capital Outlay None Contingencies & Transfers None Capital Equipment Explanation None Explanation of Personnel Page 164 REVENUE 384 1997 TI TAXABLE REFUNDING BONDS 1993A BUDGET TI TAXABLE REFUNDING 1993A Actual 1994 Actual 1995 Adopted Budget 1996 City Manager Proposed 1997 30000 REVENUE 39200 Transfers 39205 Transfer in - Bonds 39297 Total Transfers 39300 PROCEEDS OF LONG TERM DEBT 39310 Bonds Proceeds 39397 TOTAL PROCEEDS OF LONG TERM 39997 TOTAL PROCEEDS OF LONG TERM 39999 TOTAL PROCEEDS OF LONG TERM DEBT TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE Adopted Budget 1997 191,456 208,395 205,313 205.650 20.?-,?~Q A~a\4$e .,~Q$,$Q5./. ..~Q$,$13... ...............2tl$.$5Q.,.. '_gOQ"f350 o } \.\...'.'..'>\0' ....... ... .... .... ...........1..9........456. ..' .. . .... . .. - .. .........\...19::456... .' ...1QSiOOQ (2,204) 2,204 .........0.... .. ..... . ..... ... ... .. ...:......::..:.:...<'..,. Page 165 000 ior '.. .... ..<<0...... ./i/ ,..... .... '. '.0 ....... .... . ~()$.$~. .... ... .~QS,$13<}/".,~()$.$~. . . .... ." . . ...2mtSt5...... '20$+$1$. . '.... .... ..... '..2Q~Ha!j{f' .... ...... . . ... " . . . U~Q~;a95 o o ...).....0... ' . '205,:na o o . ........0.. . . · :205~$S() o o :...0.. o o ?05,659. 205,659. 205,650 o o u.:.Q FUND NUMBER 384-47000 1997 T.I. REFUNDING BONDS 1993A BUDGET TAXABLE REFUNDING 1993A Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 2999 OTHER SERVICES & CHARGES 4395 State Sales Tax 4997 TOTAL OTHER SERVICES & CHARGES 5999 DEBT SERVICE 6010 Principal 6110 Interest 6200 Fical Agent Charges 6210 Misc. Fiscal Charges 6300 Bond Discount 6997 TOTAL DEBT SERVICE 6999 TRANSFERS 7160 Transfers Out 8997 TOTAL TRANSFERS 9997 TOTAL TAXABLE REFUNDING 1993A 9999 TOTAL TAXABLE REFUNDING 1993A 000 0 ~ '~'U:: }LU.L:.':\rtb~ H -;' H: ~,rrU(rn!r~?:r::~tf :;::~ ::-. : ..:...::.:.. :.:\.::tf: ,,": ~ .>,,~:: ';" :.":':<{~~; :~: jj:::' r" ~: ':': ':':'" o () 160,000 33,300 360 o o ... .. q ql~3.EieQ o ."...."............................ .' . ...... ..... .0.... . . ,. . . . . ... . . - . .,. ., ,. :......:.:; ;:,;-:;.;-:':::-::'-:;<.:::": .... . ..... .. . .. ,." "'~"'3' '0"'6' ..0......... . .. . n. '. ."" ...........,......,.....,.~9g:66b........... 185,000 23,395 o o o .........)2Q$;~ · o )\........iO . ... ... .... ?q~~$~ . '2€ltLggs 190,000 14,813 500 o o .........2Q$;$1$ 200,000 5,150 500 o o ........., '205' ..' . 6'S"0" .. . -,.. '. .. .",. ... ., .,.. . . . :....:.'...::;<::;./:...:....:.:j,:-.:,.,:..... . 200,000 5,150 500 o o i;20$;050 000 .......................".". ,... ....................-................ ,.... .. '. '.. '. .....0... .\ .....< ...})O()}'" ...... . 0 .......20$;$1$ ...... '.. '.'.........205............. '. p$. p.<..,.... '.' ';20$,050 <20~t313: ". .,205;fi50' .. "'205.65Q SUMMARY OF COST FACTORS FOR THE COMING YEAR There are no paid personnel for this fund. Explanation of Personnel Supplies None Other Services & Charqes None Capital Outlay None Continqencies & Transfers None Capital EQuipment Explanation None Page 166 REVENUE 385 1997 MULTI-USE REDEVELOPMENT PLAN BUDGET MULTI-USE REDEVELOPMENT PLAN Actual 1994 Actual 1995 Adopted Budget 1996 City Manager Proposed 1997 30000 REVENUE 39200 Transfers 39205 Transfer in - Bonds 39297 Total Transfers 39300 PROCEEDS OF LONG TERM DEBT 39310 Bonds Proceeds 39397 TOTAL PROCEEDS OF LONG TERM 39997 TOTAL PROCEEDS OF LONG TERM 39999 TOTAL PROCEEDS OF LONG TERM DEBT TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE Adopted Budget 1997 o 0 0 28,440 28,44q n>fjjPC... . . .... '0 '..2$/442, .25,440 o .....,.i.n..n....... ......... .. .". ,. ............<(0 '.........>,..'.'....n:(). · ". . '.G'.' o o ......iJ1. o .... ,....... .."",."",. . .. ..... .. 'G" ....... . . . ..... .. . . . . . ... ,. . ::'":-,:.".::':: :.....,.,:.: : ......................., .... ......... ..... "0'" . .,. . .."... . . - ,. . . . .,.. .,. . .-,-. ." ... . . . . ... - . ::.:::,:....:.:::..>-:.:-.:..>..:. :. ................,.....,..... . ......,..... ,. 0.... . " . .. ... . . . ...... ... '," ..., " -:...... :"::':':'::-::':"." .........A:t.. o o .t ..>>0.... o .....,.".,............... .. .............n...... ..' .>.0' '-"-""'''''''..- '.. ....,... .. ....0.... . .". . .. .......0.......' o o .......ri....... . .::."v.:"::. o ..... . ...... ..,... ...............0...... . ..... '. .-'" . . -- .. -. - . . . . ". ::';.:.:,....:;..:..;:-..:..:.::.;., :..:,. . . . .... ........ ..~$.440... ..........28;446.. ". ...~8+44.P . . o o .. "'0 . . o o .25,440 2S,44Q .28,440 o o o Page 167 FUND NUMBER 385-47000 1997 MULTI-USE REDEVELOPMENT PLAN BUDGET MULTI-USE REDEVELOPMENT PLAN Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 5999 DEBT SERVICE 6010 Principal 6997 TOTAL DEBT SERVICE 6999 CONTINGENCIES & TRANSFERS 7280 Transfer Out To Capital Projects 7420 Transfer Out To EDA 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL MULTI-USE REDEVELOPMENT PLN 9999 TOTAL MULTI-USE REDEVELOPMENT PLAN o 0 ~...... ...................,........ ....".,'................. >o.}< · '>>0.. . o 22,930 HQi22liS6 . ....... 22,93Q. 22 ,~~Q ."...., -.. -, ,............... .................."..... ': ":: .'~ ~:; ~ ::~::::; ~ ~:tt:::) ::.:'~:~:~';::::::::::: :-J:)~: : '. . ,": '.': ,.,: ';' ~.:.: :.:;:.:.:::,~...::.~(f ~:..:.:.::: ~ r..;.:~:.~.:~..~.:~)t{(t. '; .: ::': ..... ....... ....... ............."."....",." . :: ; :" ;.:.:.;:0:.:: . ;:; ~.' :.~ :.:-~ ;.':~.: ::Ci ~ : 3,680 1,830 . ":' :':""';::0<;:' :':'<:'::5~$1tf': ... ..... ........... ......d. ........ ...........]~$,44Q ...'.'...... ..... ..0 ... ..28.440 .. 3,680 1,830 5~51Q . . 28,44Q '.28.44Q SUMMARY OF COST FACTORS FORTHECOWNGYEAR There are no paid personnel for this fund. Explanation of Personnel Supplies None Other Services & Charqes None Capital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 168 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 169 REVENUE 402 STATE AID GENERAL CONSTRUCTION 1997 STATE AID CONSTRUCTION BUDGET Actual 1994 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 Actual 1995 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33419 State Aid Maintenance 33997 TOTAL INTERGOVERNMENTAL REV 36000 MISCELLANEOUS 36290 Other Mise Revenue 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39201 Transfer in From PIR Fund 39209 Transfer in State Aid 39297 TOTAL TRANSFERS 39000 NON REVENUE RECEIPTS 39140 Other Refunds & Reimbursements 39197 NON REVENUE RECEIPTS 39997 STATE AID GENERAL CONSTRUCTION TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 201,399 437,105 47,610 217,000 217,000 .)~j;$$~ i.:it:t1~1t)$ '. ..... .....H ,'41:iE:ii() ...... . .'~l?,jQQQ...' ..': .. . 217;QQQ 9,289 12.457 0 0 0 .......... .,...--.. .. ,....... .. ........................... ......-.--.-.--. ,...., ,.".. .,... ,. ",".. . ," .., ..,.. .. ..........:.Q,2SS....12lI57.... ." ).,..'.."............0 " ...........<.:.,.:.'. ...J:t.. . 0 o 533 o 0 . . ........... ...".".. ..........._,.........,........... '. ....::::;;.;.:. ':.::.;.;...:0.:': .' :':.: ~..~::::.~,:;:~:;:;>S33,.....: o . .......". .... "".."...."."..-..-, . . . O' '.' '::. ."::..:.;:<::.:,:. .:::.: :.' . . .--. ....... o .........-........".. .....Jl.. o o o ~5 0 0 0 ..0 .. ..................19$.....'. '. .... ". ...........0..... ....... ....................0.....:... .....:............. . 0 210;$8 ........$n,$~....'.4Pf;e~(f(.~i.K~........... '217,OOQ . . . . .2..56....5.7..9... . . " . . :;. .:. <::'>".:.,L:> '.,':':::: (45,891 ) (13,417) .. . .'(siH30af ." . .,..!!hSi$93 35,197 (59,308) ...:....{~Ad1i} ..2$$;$2() . . (186,310) 26,834 ......... "(159;476) 1$4J)()Q .. 32,400 (210,421) .' :..... · {178i021} .... 184;600 32,400 (210,421) (178.021) Revenue Narrative State Aid Construction funds allocated to Columbia Heights. The following represents funds the State has allocated to Columbia Heights and which the City has not yet used. Allocation balance as of 12/31/95 1996 Allotment Unencumbered construction fund allocation 1,647,632 403,014 $2,050,646 Currently there is a penalty for carrying a large balance in the Unencumbered Construction Fund in determining the City's "Total Apportionment Needs". The annual allotment for the Construction and Maintenance Funds is based on the City's percentage of "Total Apportionment Needs" (Population Apportionment and Money Needs Apportionment) compared to the rest of the Municipal State Aid System. In 1996, the "Total Apportionment Needs" for Columbia Heights was reduced by $41,190, primarily due to the City's large unused balance. The rule to actually reduce the Unencumbered Construction Fund balance can be changed at any time by the Screening Board. For example, prior to 1991, a municipality could only have a balance of twice the Annual Allotment, plus the Current Allotment. In our case, that would be 3 times $403,014, or $1,209,042. Summary The bottom line is that the City of Columbia Heights is currently losing money in the annual allotment and runs the risk of losing a large portion of the unencumbered balance if the funds are not used by the City for State Aid Street Construction. If the State returns to the policy they used prior to 1991, the City could lose $941,604. Page 170 CITY OF COLUMBIA HEIGHTS FUND TITLE: STATE AID CONSTRUCTION FUND NUMBER: 402 ADOPTED 1997 BUDGET DEPARTMENT: STATE AID CONSTRUCTION SUPERVISOR: PW DIRECTOR DESCRIPTION This fund is used to collect and disburse funds received from the Municipal State Aid System for the capital projects on State Aid Streets. SUMMARY OF BUDGET The total budget for this activity is $216,688. The projects include studying median improvements along Central Avenue, overlays on 38th & 39th from University Ave. to Jefferson St., and Fillmore St. from 46th Ave. to 47th Ave., and miscellaneous retaining wall replacements. PERFORMANCE OBJECTIVES 1) Explore the use of construction funds for atypical construction such as retaining wall replacement. Page 171 FUND NUMBER 402 1997 STATE AID CONSTRUCTION BUDGET STATE AID GENERAL CONSTRUCTION 402-43191 Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 Adopted Budget 1997 2999 3105 4997 6999 7280 8997 9997 OTHER SERVICE CHARGES Training & Ed Activities TOTAL OTHER SERVICE CHG CONTINGENCIES & TRANSFERS Oper Trans Cap Proj TOTAL CONTINGENCIES & TRANSFERS TOTAL STATE AID GEN CONSTRUCTION TURN LANES NTH 65 @ 53RD 402.59006 ~o 0 0 0 ..> ........,...............3.8.n... . ......... .....nH(O ... ..... ..... '.'{'. ,,0 ...../ ..... '(). .... .... .. . o o o o o Adopted Budget 1997 4999 5130 5997 9997 CAPITAL OUTLAY lmprov Other Than Bldg TOTAL CAPITAL OUTLAY TOTAL TURN LANES N TH 65 @ 53RD SIGNAL,37TH AVE & JOHNSON ST 402-59105 23,151 0 0 0 g~~1pln(.}(r ..... ..........Hrp............ . {J).....H. . /h23,53t ..()iO..... .......(f.........> .>..0.... .. Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 ~2 0 0 0 .... ..... '... ...........30-2....)0. ..' .. ...).()" ...... .... ..{.... ........ ..0 .......... ...... . '{ao2 ..YO >{>O ... ..... .' ...........0 ............. .... . o o o Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 100 1070 1700 1997 2999 3500 4997 4999 5130 5997 9997 PERSONAL SERVICES Interd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES OTHER SERVICES & CHARGES Legal Notice Publishing TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Improv Other Than Bldg TOTAL CAPITAL OUTLAY TOTAL SIGNAL,37TH AVE & JOHNSON EVP Stystm Traffic Signals City Wide 402-59505 o o . . ,........-.....". '. .... ...('} . 110 0 44 0 .. ':'-","'::";:":54 ".-' "."; .....;,:.:..:0:. o o . .. () . . , . ,':: : . . .:;:: '. ... . ...... . Adopted Budget 1997 o o o o o o o o Adopted Budget 1997 100 1070 1700 1997 2999 3050 4997 4999 5130 5997 9997 PERSONAL SERVICES Interd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES OTHER SERVICES & CHARGES Expert & Professional Services TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Improv Other Than Bldg TOTAL CAPITAL OUTLAY Total EVP Stystm Traffic Signals City Wide' o 18 0 ." '.' .... >H ..]) '.(Hie' . ...... .' ..... .((') ,.,. ...... o . .....0. . o o o o 36,306 0 0 .....'............ ........... "....".....,............... ...."....... .................... ...."'".,..,,........... ... ....... .............H:.y:=t~~: . '> ..<i:. ". ...... .....i(('}.... ..... .).'...............(f.. Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 o 0 1,000 0 o 0 400 0 ...UfinH....LLO' " ..... ... ..... .J.4()Q ./<. ............. ......0> o 0 9,000 0 ...i,.............iA;f..q(HHjj.. . . '.' '.H~i<<l() .. . ........(0.. o 0 100,000 '~'(~:(( ::: ~f}nT i,~:; {G'; :......::; ; ....>.:: :::.;: :?\?( tt: : -:': ':. ':lj)Q~OOCf:' ,. . ............>Q.... .......'.....,...{,..O> .......1J.O;4PO... o Q ....... ..0 . . . ..-- .. Page 172 o o o o o FUND NUMBER 402 44TH AVE NE, MAIN ST TO JACKSON ST 402-59203 1997 STATE AID CONSTRUCTION BUDGET Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 100 1070 1700 1997 2999 3500 4300 4997 4999 5130 5997 9997 PERSONAL SERVICES Interd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES OTHER SERVICES & CHARGES Legal Notice Publish Misc. Charges TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY lmprov Other Than Bldg TOTAL CAPITAL OUTLAY TOTAL 44TH AVE NE, MAIN ST TO JACK. STREET CONST MILL, 5th - 40th 402-59229 000 0 000 0 )/::.pX.UU..Q>..... ...............y....,..t:j,... . ...... ...........Jf..\ 000 3,281 0 0 :j ':'Ff )t:H.:~:ate$tL~:~: r:?:r~:t\~-:U':;:~:/>..:::([ ::'~-..::~~.::::. ':- :::"; .~' ~T ~T?b:' :,":'" o o . "(r> Adopted Budget 1997 o o o o o o o - o o Adopted Budget 1997 100 1070 1700 1997 1999 2030 2171 2997 2999 3500 4395 4997 4999 5130 5997 9997 PERSONAL SERVICES lnterd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Printing & Printed Forms General Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES Legal Notice Publishing State Sales Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Improv Other Than Bldg TOTAL CAPITAL OUTLAY TOTAL STREET CONST MILL 5TH-40TH STREET CONST 38th & 39th UNIVERSITY-JE 402-59308 000 0 .. ... .. ................... .....,.....,.................... ......"....".. ....... ....--...............,. ... ................. .L..L(f.UiUU....UO..........\() .'. (..........UU... . .X..........,..i....S)ila'.... ...)i...HH\.....................P.. ..........................................?tl .........t......)U............)p. ....H...... .......... Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 100 1070 1700 1997 4999 5130 5997 9997 PERSONAL SERVICES lnterd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES CAPITAL OUTLAY Improve other than Bldg TOTAL CAPITAL OUTLAY TOTAL STREET CONST 38th UNIV.-5TH 10,282 23,566 1,600 0 4,010 9,219 640 0 J4~.~}t8$ '. '.U~\~40H i · .........,...\j) o 84 0 o 305 0 dJ) . "ae~t .... . .dO' o o . .-......... ..".".. . . n .' :.. .':.::::..:V.;: o 423 o 25 . '..'.'.. .'. . .b44f3 " ....... o 0 o 0 ::<:.:>P:~':'::.:'::.':..'.-... . :::... :.:0:....: o 316,029 0 0 ................"..'.,...,.".. .........,.". .....,... .......... ...,."........,.,.,.....,.,.".....,.,... . ."........,.. >\>(}> . ':ng02g . ....)<.0 .....,..... ....0< . <<tl~~ '. ........a4Q:$&t...........2,~4i[>.... · i',. . ........(f..... Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 4,364 0 1 ,702 0 ....... ':-:: :t::~:pa~.~t: ~~.:,~ :~:t~:r;:}~{t~ ~r::~~r::;Qt 12,000 0 4,800 0 ..t~;$()(f: '>AJ o o o o o o o o o - o .0 o Adopted - Budget 1997 o o .0 o 0 0 39,600 39,600 '.' ....... .. .. .':0. ..... \i{d . '.' ...... .... ............ .....tf .)/39+600' .... .~.eoo-, ?............)~;l)$$..'. .'>un.()." .... ..Je..~()()........ ..,>. .$$+$:10. .. .... "39,600 Page 173 FUND NUMBER 402 1997 STATE AID CONSTRUCTION BUDGET STREET CONST 39TH 5TH JEFFERSON 402.59309 Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 1070 1700 1997 9997 PERSONAL SERVICES Interd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES TOTAL STREET CONST 39TH 5TH JEFF. STREET CONST 37th UNIV -5TH 402-59317 90 35 ...... ...............1..2...0... .. . ~:::::~::;};::<::::{(:.:>: :. ....: . '; ..................... ....... i()) (<125 o o ..............'.................0. . ;","::;. <":.":'<:i:-.: :.:::>::<:~{~/, .; ::~.; ..... ... ....... . .-...... ..........................'..... " ...)..(}/o. . .. ..... ...................... o o .............0.... . .. . :},::\?,'~:.: ::: :."",:-<:::: /:' ..... ..........".....-.... ."..............-.......... ......... .. 0...'..... : ':': ;:-: : : ::: ~<:~':-.: :. ," ;.,::: o o ,.. ........ .'.0.... ..... . ... . .. . :-:-:: ",' .:;: ::: ::.\ ::>~ :~" : ,:' ,",.; : :.:: . . . ..., '.......... ... ....... .................."............-....... .... .......^.... :<?:):::: ~ . ", :":::.") : :?~u:~: _':~ :::;:. ' . ..... . . . ......-.. Adopted Budget 1997 o o o o Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 100 1070 1700 1997 9997 PERSONAL SERVICES Interd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES TOTAL STREET CONST 37th UNIV -5TH OVERLAY RESERVOIR 37TH - 40TH 402-59320 199 77 .....................-........ < .... ........176. ,..,................2.16'..... .." .. . .,., ,........ ." .. .... . . ..., -. :.;:.;::::;:::::::::::::;;:::::"':":'...:; o o ...................,.....,.....,...-..... .... ...... ..... .......0..... . .. . ...... . . .".. ,. '. ... ........ ::- '-':: : :.::.:.:::..:::::::::.:.:....:::-.. ...... ..... . ..-... ....... .'......"..'..............0..... :;::: ~':~ :./: ::,::-::: :<:: ~:':: \ -=.':' .: ...... ..... ..... o o ...... ..".".. .... ..........:.0:., ... . . ,.".. .',..'..........r...j:f..... o o ............0 :.... . ... .. ......... .i.(............o....... o o o o Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 100 1070 1700 1997 1999 2160 2997 2999 3500 4395 4997 4999 5130 5997 9997 PERSONAL SERVICES lnterd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Maintenance & Contruct Materials TOTAL SUPPLIES OTHER SERVICE CHARGES Legal Notice Publishing State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Imp. Other Than Building TOTAL CAPITAL OUTLAY TOTAL OVERLAY RESERVOIR 37TH-40TH 2,897 67 1 ,130 27 :).r<(>.:.\4~Q21. . :.... .',: :'::..'::';':;;>:~:,;::;$4::':'" .. o 0 o 0 ... '0. ..... . 'H]) 77 0 0 0 . '.'.'.'.: '..; '.: :;:; :i:~ '.: ~7tl"":" .. .'.';": ',;,' :.::: :..:;cf":.:. ..:' ':' : '.'; .:,.;:~< >iO'" ... ::-:-:: :::( :~: ..:: ~ ':' : '.)0' ,.... o o .0 o o 92 0 5 0 . .. .. ............. ..... '.97 >ii... \ii .)0.'. . :': '..:" . o o ..0. o o . .".. ...... . .'0: .. 54,703 0 0 0 <.l~4;1:()3.. ':'.' ..... .:........0. '... ..V(f .....J;r..... .......'..58.JW4...,~.f.... ... .......'.0...... . ......).iQ o o .0 o o o Page 174 FUND NUMBER 402 1997 STATE AID CONSTRUCTION BUDGET OVERLAY ARTHUR 39TH - 44TH 402-59321 Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 100 1070 1700 1997 1999 2160 2997 2999 3210 3220 3500 4300 4395 4997 4999 5130 5997 9997 PERSONAL SERVICES Interet Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Maintenance & Contruct Materials TOTAL SUPPLIES OTHER SERVICE CHARGES Telephone & Telegraph Postage Legal Notice Publishing Mise Charges State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Imp. Other Than Building TOTAL CAPITAL OUTLAY TOTAL OVER LA Y ARTHUR 39TH - 44TH OVERLAY 40TH RES-HAY ART-STIN 402-59322 3,600 .......)$i...................... . 230 0 0 95 0 0 /325...... .. ..... '.' .....Hd ,/. '.' ..... . ..... i. ... .J) ...... ... .... 132 0 0 .-..-.................".......... ..... ......... . ..... .".".", ,.".".... >13!H .... .0. .'. .. .......>0> o ....."..... .....". >fi. ..... o o o o o 13 44 92 o 10 .........H........j.S. .g....... . .....,. ...... .. "... . .,., . . . '. ,.,. ..... . .... . ...... . . . .. ......... .'..:..:.:......:....:.....:.....:..'......:..:. o o o 3,570 o ......... .....S.... S...7...0..... ...... . ... ... .. . ..... .. . . ... . .. .. .. .. ..:... . ::.::<.. .~., -:....:. ".; ". :; ". o o o o o . .........iO......... o o o o o .....)).....0.. o o - o o o o 70,923 0 0 0 .......lQ~g2a.. ..... .....T\ 'tf ..... .. ..... i '..CO ....... .'. .. .... .' ....(). .... ..'t~~2HtT$"&9$' . ....'.0 .......,' .......)0 Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 o o o Adopted - Budget 1997 100 1070 1700 1997 1999 2171 3500 4395 4997 4999 5130 5997 9997 PERSONAL SERVICES Interd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES General Supplies Legal Notice Publishing State Sales Tax TOTAL SUPPLIES CAPITAL OUTLAY Improv. Other Than Building .......5?:3'40HH . ..0 .. .. ...........HO ,.. ...........HHq ...... . TOTAL CAPITAL OUTLAY+L5Piru~' ..'..,...0.. .......li'.>(f.... TOTAL OVERLAY 40TH RES-HAY ART-STIN5i41&$.S14 .......iJj{((. OVERLAY STIN BLVD FWAY 5TH 402-59323 2,955 1,152 .. ...."................. . .........O~ :'.: :';:':~:s:::.::,':t. o 92 o ..... .........S2 ..... ................ 224 90 ......... ....Sf4... o o o .' .......0... . ,-, .. . . , ...... ..... . .. . .. .,., .....:....;-:.:-:.::::.... . :,-::-.::.:......:. o 0 o 0 ..0" ... ...... '..:.()....... o o o .. ....,.. '. :.: : :v:.::,,,:,-:: o o o ..........0...... .. , . . .. . . . ... .. .... . .. .. ......:- :..:..:..... . o o o o o o o Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 o o o Adopted Budget 1997 100 1070 1700 1997 9997 PERSONAL SERVICES Interd' Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES TOTAL OVERLAY STIN BLVD FW A Y 5TH 7 3 ............. .....1.0... . . ........ . . ... ..... .. ....... . .,......... ..\................................10. ... . ... ... . ..". o o ......... ......0 .... .... . .... .. . .. .. .... .... .. i.() . ..... . ... ..... o o .....".......0....... ..... , . , . . .. . . .. '.".'......:...'.....0:..'......' .. ... . ...... o o <() o o o -. ..... "0 o Page 175 FUND NUMBER 402 1997 STATE AID CONSTRUCTION BUDGET RR CROSSING STINSON N 37TH 402-59402 Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 100 1070 1700 1997 2999 4000 4100 4395 4997 9997 PERSONAL SERVICES Interd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES OTHER SERVICE CHARGES Repair & Maint Service Rents & Leases State Sales Tax TOTAL OTHER SERVICE CHARGES RR CROSSING STINSON N 37TH SIDEWALK 44TH, TYLER-RESERV 402-59412 2,084 1,460 0 0 ~3 ~1 0 0 : .~Jlett ....;~\a$i .<).' .... .o}) .'. ...... . ;... .>0.. ..... 7.992 o 520 ., '" ,... "".. ....... 'S"5' '1"2" . . . .. ... ...'. ...... .. . .... . ... ,'.... ::::::;';:::::':::::'::",.:':. ..::.:....: .' ....... ...'..t.t....4()9.......... . ,.. d' ,.... .. ....... n. ........ . : :::::.....:....:.:; ::: :::t... ;.:.,:. .: o 1,081 31 ...................... . ,....'...... ',"',","'," . "' ..... {~:\}1\t~t2:....: .............!....:......i.$;$E)$..:... o o o ........ .............. .,. .......0.. . :::.: .::::\}:::::::.:: .,::;:: ,--....... . ....... .:............0..... . "' ....,...-.,.. .... ... ..... .... ,...........'.:-:..:...; ,-:: o o o ..-.-....-........................, . ............ ....0.. ...... . ,. . ... ..". . .. . ...,..... ......... " .. . .... . ..... . ::-::::.>:.:::.:.... ........:<:.. ,":":-::' . ...... ........ ...... ........................".............-,.. ... . - ........ ........., .... ..... '. .. .. ..... . . ..".,... . ..... . .. ... .,.. .... ..,..... .. ... ...... . . d. ....... :'.;....::..:.......... ;.":' ;,.C..:.:..:... Adopted Budget 1997 o o o o o o o '.0 Adopted Budget 1997 100 1070 1700 1997 1999 2171 2997 2999 3050 4395 4997 4999 5110 5997 9997 PERSONAL SERVICES Interd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES General Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES Expert & Professional Services State Sales Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Land TOTAL CAPITAL OUTLAY TOTAL SIDEWALK 44TH, TYLER-RESERV SIDEWALK STUDY- CENTRAL AVENUE 402-59424 Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 5,452 6,594 0 0 2,126 2,687 0 0 .hi. ..... ....t$1s.\{ ...$;2$1...... . '.' .......{(f .........>. ...... ............Q,' .. . o 12 0 0 ... .. ._......-....--.-...... ..... ....... ......,....... .................... ,..... ....,......................... .... ,..'....(f '. .... ':).12: '. .., '. .......o.? .. ,(l ." o o . 0 o o o ~o 0 0 010 0 ....................... d....,.. ,. ..._...................... . .......................___. ,...,.,...0751. ." '.' .. ...( .jl .....,0 ' .. o o o ""~!!;ttiiji:t :.<~,tt> .~"m. " 7,578 '(Cd 'iO ......... Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 100 1070 1700 1997 4999 5130 5997 9997 PERSONAL SERVICES Interd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES CAPITAL OUTLAY Improv Other Than Bldg TOTAL CAPITAL OUTLAY SIDEWALK STUDY- CENTRAL AVENUE o o o Adopted Budget 1997 36 250 3,200 0 0 14 100 1280 0 0 ..-......... . ............ ............ .. ........ ...........- ........ ... .....................-..........., .. }.t..$O .d)) ...$$tt<)4;4aO+ ,. . .'. .)+>t)(. '0 ..,..,.........,.........~ ........,.. 0 . dd~Og~~~~ 100,000 100,000 :....Oi}}' .. ..{O .' '. ....tOlJOOO .,......... ..................,':,...........::.......:..,.......',..:.........1."...........~............................,..lOOO...~............................................. .......... r....'.:..................,d....:...11:..........00........Oo.........'.....~....n O. .....cOo... ......,)H...SP. r,:r..$$o."i'94:4aQ'. .~~ ~ """ Page 176 FUND NUMBER 402 1997 STATE AID CONSTRUCTION BUDGET TRAFFIC SIGNALS-CITY WIDE 402-59505 Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 Adopted Budget 1997 100 1070 1700 1997 1999 3050 2997 4999 5130 5997 9897 PERSONAL SERVICES Interet Labor Serv. Allocated Fringe TOTAL PERSONAL SERVICES OTHER SERVICES & CHARGES Expert & Professional Services TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY lmprov Other Than Bldg TOTAL CAPITAL OUTLAY TOTAL TRAFFIC SIGNALS-CITY WIDE RETAINING WALL MSAS SYSTEM 402-59509 o ~1 0 0 0 o ~o 0 0 0 (i h:t1... ...... i<()$,t... ....... ..... .... .'.,..> g................ .,rL><~'.'" .. o o 00000 ><io:i.O. .di>Q... ..........:0. ...... .......... .... ..." ,0 . . .... .............. .'. ....0'7\762.... ....... ........ ...... .....0 '. .',)<{ ........... tv '0 Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 Adopted Budget 1997 100 1070 1700 1997 1999 3050 2997 4999 5130 5997 9997 PERSONAL SERVICES Interd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES OTHER SERVICES & CHARGES Expert & Professional Services TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Improv Other Than Bldg TOTAL CAPITAL OUTLAY TOTAL RETAINING WALL MSAS SYSTEM RETAINING WALL 44TH AVENUE 402-59530 o o .. ...... ", ......()... ,. ..,. .. . .. .. .. . ...., .,. , . .. ... :...... :':'::,:.:::-:':':::.,'..>.: .. 274 0 0 109 0 0 UsIa ". .... ">CV< . .....j) o -- o o o 0 .... .......-:::-::::.:/j(f....:.:'...: ...-..--::-::::-:...:....:;0:'. .. o ......... .. ,., ". 0........ o .. .0 o '.0 000 0 o .......YQHq.. ')() ..... ,>>0. ....raaa ..' ........,'...0.... .....'.....U o o '0 Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 Adopted Budget 1997 100 1070 1700 1997 1999 3050 2997 4999 5130 5997 9997 PERSONAL SERVICES Interet Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES OTHER SERVICES & CHARGES Expert & Professional Services TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Improv Other Than Bldg TOTAL CAPITAL OUTLAY TOTAL RETAINING WALL 44TH AVENUE o 699 0 o 280 0 ... ............- .... .,.'..".. .....-.......... ". .....,'....,' .".,.......... ....... ..... "/.Ji.U$'Z$ .' ...>................0>.. ". o o .....0......:>., o o o o 0 ..,........,..'..... ..... ......................--....... Ur..LL:: ~ ::::::r::-/: :::~.?]) >.:: :......:", :~.>. ::".:.", . :.::i:\:. ji;t 000 .......-.................. ..-......, ...................., .". . .,}O .... .....nn/ . .. . . . .Q> o 0 iHCi.q(}.ir.>o.... '.. ....... ". .............. ....Oq)\./S7S o 30,000 30,00q ...... ....0 ...... .................aO.~.......... . . .3Q,OOO. (:).. 'acliC)()Q 3Q,OQQ Page 177 FUND NUMBER 402 1997 STATE AID CONSTRUCTION BUDGET FILLMORE ST NE, 46TH AVE TO 47TH AVE 402-59602 Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 Adopted Budget 1997 100 PERSONAL SERVICES 1070 Interet Labor Servo 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 1999 OTHER SERVICES & CHARGES 3050 Expert & Professional Services 2997 TOTAL OTHER SERVICES & CHARGES 4999 CAPITAL OUTLAY 5130 lmprov Other Than Bldg 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL RETAINING WALL 44TH AVENUE 9999 TOTAL STATE AID CONSTRUCTION 00000 00000 b:...p .)..:0>( . .i(f' · .......'................Up.. .....,......... . .'0 00000 nib '.i)(O'.. .. ........ ...'. . '... i.....)O.. '... .... .... .. ,. ..... .d..i ...... 0 o ..........'....'....'.........0.. . ....... .....,. ... . . " ... ,.... ..... . ..... . . . . . . ".. ..... . ..... . . . . . ........:.H.......:................:in . . . .'-.-........ .... ..... ..... "2$$.~"$ o ....................0..... ::::::::<\::/:~ :. ::~: . ............. ....0 .....,.... ............" .. ..... ."....... ............ ... ................ . ...... . ............. ....... . ....... ..........-......... ;..;...;.::....:...:....:.;.;.:...;.;...;.:...;.:.. ..;.;. ...... """4' jH' 5'"6' . 'g" '3""H . - - ,. P. .. ....... . -. ... .... ". . ," .. .. . ... ... . . ,.. ,"..,.. '.. .. .. .-.:-:-:':.-:::: .:...::.::.-.-'i ':::.,:.>' Page 178 o .......................0........' :.:.::.... :..:::)?:r~?/:/ :- : ",":: .... ..... ,.. ,... ...........,.................. . ...........'...H.....O....... ... . '. ......", . .. .. ". ..-.....".... .. . .. ......... .. ... ..... ......... . .. . .......... .. ;::...;...........;-..:-:-;.:-. .':.':; .')i~a;9~Qi 15,000 ........'........5..000.......... .... .... .... .. ....... . ... . . ..... ... .............t(~$:OOQ /i...........t$4~$(J.Q 15,000 ur .....j5;()()o .......".." ""."."... .......'.. . 1"5' 000 . i....... .... ....., .......... '.....'.... '..,... .1fM,pQO CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 179 REVENUE 411 1997 CAP'L IMP GEN GOVT BUILDINGS BUDGET CAPITAL IMP GENERAL GOVT BLDGS Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest 36230 Contributions 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39203 Trans In Fm Gen Fund 39219 Trans in Fm Liquor 39220 Trans in fm Cap Imp 39223 Transfer in fm Garage 39297 TOTAL TRANSFERS 39997 TOTAL CAP'L IMP GEN GOVT BLDGS TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 15,772 16,370 5,000 5,000 000 0 ..,......................." .............................,...... ...... .....-..-...........".... .........-..-...-.......... .........1$.,'(72 ..... ,.t.t$n[J .... .'.5;000>. .. . .5~Oon .' o 25,000 o o ....,................"..". . .. 25 OQO .......................4Q;t72... '28 '066' . .. ......,.., ..i." ... 12,706 307,044 .........397..5...0. ..... . .. .. . . .. ,. . . ... . .:.,.....,:......:::. o 0 o 0 o 0 o 0 ."."................ ... . .... ........ ., -,. ." , ,.... . .... :...(:..........:..... <0..... ........:............0. ............:.\...ij~l$t$ ......i.../k......\$;OOQ .. ..... .-........ ......." .H ,H"".....,...'.....H.. . .'.,f~~"U. (58,974) 319,750 "26b176" ... '.. . ... .d.. . ... ,.,... : .... ...;.... . ','.' ~' .:": ......' .. ... .., .. .. 'I o;j'.',. ....'.",,3" .... . ..'. . ..... )~.!~ ..,.) (109,732) 280,300 ".... .....'lHO.. "'5' "68" .... .... ... ... ... . "' . ... .. ... o. '. . . . ........ . .,.,...,:::1....:', .. :. Revenue Narrative o o o o .."."....,...-..". """,,'". ..... ....H... "'0'" '. ..... . . . . . .. ... ... ....... . ... . .. .. . . ... ...... ..,...... . ..:.::.:...'::,:,:..:::..:...;....'::-:..;.. ....... .... . ".,.,...,. .....'5.' 'OQ()' ...,.. .... ........ . . . .. . . . . . . . . .. .. . ..... ....... ... .... . ..... ... .. ., .. . .... .. . ... ... :::;.:.:.;:;..:.::::.;::::::.:::: :..,;-..:......:.:.':'.:,:...:::...;.. . . ". . . .......$5~875 " . . ........ . . (80,875) 151.044 ........ ...... ...1([100' 5,000 o . ,'S,OQQ, o o o o o .' 'S-.OOO 00,875 (80,875) 151,044 1(t169 The revenue in this fund is primarily an accumulation from prior years. This Fund was established primarily for renovation to City Hall. At that time, significant funds were transferred in from the General Fund and Liquor Fund. At the present time the remaining funds are generating interest income. Page 180 CITY OF COLUMBIA HEIGHTS FUND TITLE: CAP IMP GEN GOVT BUILDINGS FUND NUMBER: 411 ADOPTED 1997 BUDGET DEPARTMENT: CAP IMP GEN GOVT BLDGS SUPERVISOR: CITY MANAGER DESCRIPTION This Fund was originally set up for the renovation of City Hall with money transferred from the General Fuhd and the Liquor Fund. It is currently being used for the renovation of and improvements to City Hall. In the 1996 budget, $140,000 worth of office equipment for filing and optical imaging was added to this budget. This changes and deviates from the intent of the budget to be used for building improvements. The proposed budget for 1997 includes $75,000 worth of equipment. SUMMARY OF BUDGET The 1997 proposed budget is $85,875; included in that is $75,000 for equipment that has traditionally been budgeted in the individual departmental budgets. PERFORMANCE OBJECTIVES 1) To maintain and add revenue to this fund on an annual basis for long-term improvements to City buildings. 2) To maintain this Fund for building improvements and make equipment purchases from other funds rather than using the excess in this Fund to purchase additional equipment. 3) For Public Works and Building Inspections to develop a long-term projected cost of building improvements. This will enable the appropriate amount of money to be set aside each year for the improvements when they are needed. Page 181 FUND NUMBER 411 1997 CAP IMP GEN GOVT BUILDINGS BUDGET CAPITAL IMP GENERAL GOVT BUILDINGS Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 1999 SUPPLIES 2010 Minor Office Equipment 2160 Maintenance & Constr Materials 2171 General Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICES & CHARGES 3050 Expert & Prof Services 3500 Legal Notice Publishing 4000 Repair & Maint Serv 41 00 Rents & Leases 4374 Employee Recognition 4395 State Sales Tax 4997 TOTAL OTHER SERVICES & CHARGES 4999 CAPITAL OUTLAY 5120 Building & Improvement 5170 Office Equipment 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL CAP'L IMPROV. GEN. GOVT. BLDG .. CAPITAL IMPROVEMENTS MURZYN HALL 4999 CAPITAL OUTLAY 5120 Building & Improvement 5997 TOTAL CAPITAL OUTLAY 9997 CAPITAL IMPROVEMENTS MURZYN HALL CAPITAL IMPROVEMENTS LIBRARY 1999 SUPPLIES 2010 Minor Office Equipment 2160 Maintenance & Constr Materials 2171 General Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICES & CHARGES 4000 Repair & Maint Serv 41 00 Rents & Leases 4374 Employee Recognition 4395 State Sales Tax 4997 TOTAL OTHER SERVICES & CHARGES 4999 CAPITAL OUTLAY 5120 Building & Improvement 5130 Improv Other Than Building 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL CAPITAL IMPROV. LIBRARY CAPITAL IMPROVEMENTS GARAGE 4999 CAPITAL OUTLAY 5120 Building & Improvement 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL CAPITAL IMPROV.GARAGE 6999 CONTINGENCIES & TRANSFERS 7330 Transfer Out Infrastructure Fund 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL CAPITAL IMPROV GEN GOVT BLDG o o 127 ." .................-.. ......,....'...4...".,.. ~: :: ~,':) ::.,~ .:..~:.:\.~:~~:i~.:~::: o o 165 o o 124 .-..............,.. ..... . ..'..........'....2..$...9.. ..- ...... .. ..... .. ..... . . .,-. .... P' . .. .... .. . ... ...., >..,............ ......: ,", ,". 25,236 o .. ...",", ................ .... ....... " )~5;2$$. >~$.$52 .. 281 670 10,086 ........ .........._-..-.............. 11.03'7 '.'i ..... .... o 23 17,818 158 518 1,478 ............................. ....... .:.:19,$$5 . 35,905 5,147 .........:..:.......:.......41i052... ..........(...t.2i()$4 o o o .. .......-..-......... .............or.... o o o .... .. ...................{f.. o o o o o o o o o o ....0 o o o o o 4,875 ....:..:..:..:.]t~875.......: o o o o o 4,875 ............,............. :...:...........4.;875 81,732 6,000 75,000 n(.sl~~. ". ........$$)$1'$ .. 6,000 o .....'.'........$;000 .'. ". ". . '.'1Q.8Zq ......."........... ..... .....................:~..:~:i... 2,414 0 21,000 0 . . . ........ .....~.414 ...,. .......))}.o..... {'t:i;p~~ ......... ..'.. ..... ..... ...... .... ...,. tF". '. .... \.2>414.... .... ...,........... ............)/0 :' . '. .21:000 . .... ." .'.0 .... .... o o o . --...--.,..".. . '.. '.. ....0..... o o o o /..............H(f....... '.... . ........ o o ..............'....."...0......... . .... .... .... . . ....-........ .. .... ,.. .. . ... -. ..... .::'::":. :::.::.::.:.:_::-:....:.....:::: .. ............ ...... .............^..... ::.::=::' :'.:::;:)~~i.. o o 244 ...-.,............ .... ........244 1,866 o o 16 .........."."........ .".. .."". <<.....1;$82.. ......... o 1,134 ...>1;1$4' ....'........i(:t'66.'" >........>.....~lt; ..,><1.... o o o o o o .... '. . .....". 'YO . o o o (} o o o o o o o o ..... ................... . .0........... o o o o ..............-........,.. ...... ......0.. o o o o o 12,000 0 o 0 . .:-.-:.-:j~2~~QOtl'~..(::..:-: :'.:'.:: :':':?r:\tt : .nt~;QqQ ../. ..... ......H. .'.(f ...... o o o o 000 0 : ~:: ,: : :.\ ~:::' ~<;=::t/\n: ::.:::::: :::;:::;;;:;:;:.;.::}?{\':' ;.:;tf.';'.:' '::: ::/ </::: :'::~(f ::: ~-:<.':'::::: :~.: ,.: ~ H r: :~\tf.u<:::" .':'" ..)...........)..0 H.i..':o ...../dio......< ..............HQ ..... ,. o o .0 o 0 0 0 75,OOQ ii H( .....~. ......H.() ". ". ..... .... ..' · . ...... ..0" ........ .....H..... ..... '.6 .. . . 75,000 28Ltt6a ......dmt344114:1~~85.875 .... '85.a7:.~ Page 182 FUND NUMBER 411 1997 CAP IMP GEN GOVT BUILDINGS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel There are no paid personnel for this fund. Supplies None Other Services & CharQes None Capital Outlay Instafl3 windows in Finance Dept 6,000 Continued optical scan and central records equipment 75,000 c. c. cut - $75,000 for optical scan equipment - this will be purchased out of the Cable TV Fund. Contingencies & Transfers None C. C. add - $75,000 for transfer out to Infrastructure Fund. Capital EQuipment Replacement Fund Purchases None Page 183 REVENUE 412 1997 CAPITAL IMPROVEMENTS PARKS BUDGET CAPITAL IMPROVEMENTS PARKS Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest 36230 Contributions 36290 Other Misc. Revenue 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS 39203 Transfer from General Fund 39297 TOTAL TRANSFERS 39997 TOTAL CAPITAL IMPROVEMENTS PARKS 18,298 o o ....... .......1...8;...2.9..8... 'H' . .. ... . . ....... .. ,".. ... '. . '':':-::::-::::'' :.::.:: .::.. .,~... . ,':' . 21 ,377 o 1,319 ................):~~.$~....... 20,000 o o ...... . '2' '0"0.'. '.0"0" :"~. :)"> :~ :(':'.~.: ,I.::.":"': :", 20,000 o o ..<.........~P.@{)i.. . Adopted Budget 1997 20,000 o o .20,000 o 0 129,000 50,000 50,000 ..).....0......0........ .'.'129000'.' <.5o~00b.'. ............ ..'5.o.ooQ, ....1$;.29a...~~~$~6 .i:149;;OQP'(T ". ..'tdJ$$... ....... .7Q ;000 TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE U...$4Aj~ (65,818) 385,390 ...............S1gjS72 .......72ia.~. .' (49,552) ....................}~~i:i~. Revenue Narrative .. ','."-" . ..... 25..... 'g" "5'.'0"'0'" .' . . " . . ::: ::; ~::::'-.: :.: ;~.:,:.'....:.,.~ .~:(':: (110,500) ....... ...{~.~'9T~) ....... ... '. ..(146.578). (. i~~.6$.G '. (53,650) 159,520 .. ....1osj:r7Q. . '.' This fund receives revenue by transfer by the City Council from the General Fund or Enterprise Funds. The only continuing source of revenue is interest earned. Page 184 . . .1.2$,650 (53,650) 159,520 '105.8ZQ, CITY OF COLUMBIA HEIGHTS FUND TITLE: CAPITAL IMPROVEMENTS PARKS FUND NUMBER: 412-45200 ADOPTED 1997 BUDGET DEPARTMENT: PARKS SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for capital improvements in the City's parks, including major repairs/improvements to park buildings, playgrounds and recreational facitlites. SUMMARY OF BUDGET The 1997 proposed budget decreased by $32,800 from the 1996 Adopted budget. PERFORMANCE OBJECTIVES 1) Integrate plan for rehabilitation of park buildings into Capital Improvement Program. 2) Prepare a master plan to guide the ongoing development and maintenance of Huset Park. 3) Evaluate need for buildings at Lomianki, Prestemon and LaBelle Parks. 4) Evaluate wading pool program based on new requirements. CITY MANAGER RECOMMENDATION Page 185 FUND NUMBER 412 1997 CAPITAL IMPROVEMENTS PARKS BUDGET CAPITAL IMPROVEMENT PARKS Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 1999 2160 2171 2997 2999 4000 4100 4395 4997 4999 5120 5130 5180 5997 9997 100 2999 4000 4395 4997 9997 2999 3500 4997 4999 5130 5997 9997 SUPPLIES Maint. & Construct Materials General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Repair & Maint. Services Rents & Leases State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Building & Improvement Improv.Other Than Bldg. Other Equipment TOTAL CAPITAL OUTLAY TOTAL PARKS 412-45200 PERSONAL SERVICES OTHER SERVICE CHARGES Repair & Maint. Services State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL CAP IMP PARKS 412-45202 BUILDING IMPROVEMENT OSTRANDER OTHER SERVICE CHARGES Legal Notice Publishing TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Improv.Other Than Bldg. TOTAL CAPITAL OUTLAY TOTAL BUILDING IMP. OSTRANDER Sales Tax Other Services & CharQes Capital Outlay Furnaces (Gauvitte, Mathaire) Water Heaters (Gauvitte, Mathaire, Ostran Reshingle (Gauvitte, Mathaire) Roof replacement (Lomianki) Sealcoat parking lot (Keyes-South) Regrade skating area/drainage improveme (Ostrander) 5,000 3,000 4,000 5,000 1,000 15,000 211 0 0 0 0 97 0 0 0 0 U$Q$d)UC})(j ...../. .p{..().. · ....... ..r......H(Q............ . ~___O 1,278 105 2,111 .-.............. ............. ... '3"'4"'94. ... ..... .. -.. .. .. .- .. .. .. '" ... . :::':''::;';:::::::::::::::"':;'''''' ........;:: 5,787 16,149 U.:;w;... i.......r51~1t1..... o o 2,809 ...... .............-................... .... .....P...~..Dti9... ." ...... :::::::<:: :;{:/:\~~~ -', ::..::": :,':;: ,:;.-.; . . o o o ........'CC 6,883 13,810 38,576 ....... ......'..... .Y..... ....26...... "g' " ......."", . .................:....'.62.:678........ 25,000 60,000 39,500 ..:124;$Ob 1(4)500 020 000 . ..... ........... ..... .... ...... '>0 ... ........./?\. ....,......p2 ...... '.. .'. ..... .' .'0 .... .... .... ii .......... .... ..0 .... '..X ........... ......~. .... p p ......U ...\0 o o 3,000 ."..-..-........, ........ .., . ? ........ .i$~OQQ ....... 18,200 44 ,500 26,000 '''$StooP . ...........i...........SiW-ioti....'............ o o .."........-................ ,...., ....yyo........... .... . . .... ..... . ,..... ...........<............<f............. .. .. . ...... -",-,. o 201 0 ... :--:......0 ::'::;::; ::.:~.r\n:r:)2Q1::'~': :':'~:. !:::~.::i::':.;':.:O:::.: o ................,.. ........tf ... .... ----. o o ... 3,000 ...$;000. 18,200 44,500 26,000 H$8..7QO . 91,'i'oq o o o o o o 000 0 <L~.Q ........ ..... .... ...... ....... ..0 ... '.Hi .... (.)Q. '. . <i......p Xi \..201'.'.. H." .... ......../0... ...............x.....rtf .... o o o 3,000 Roofs: These three building roofs are in need of repair due to age. None ContinQencies & Transfers Page 186 Playground equipment - Sullivan Playground equipment - Prestemon Wanning houses door replacements Replace mowers/weed whips Replace worn out/vandalized play equip Fencing (Boat landing) Ballfield improvement - Huset #2 Tennis court rehab (Prestemon) 6,000 15,000 1,200 2,000 3,000 1,500 15,000 12,000 CITY OF COLUMBIA HEIGHTS FUND TITLE: CAPITAL IMPROVEMENTS PARKS FUND NUMBER: 412-59008 ADOPTED 1997 BUDGET DEPARTMENT: LABELLE WATER QUALITY SUPERVISOR: PW DIRECTOR DESCRIPTION This activity is for special capital improvements to provide for overall improvements to the water quality of LaBelle Pond and to address erosion problems on the east side of the Park that could affect properties on Circle Terrace. SUMMARY OF BUDGET This fund is to provide for improvements that will take several years to implement. The sediment removal has been completed. $30,000 is included in this budget if there is a need to install a portable aerator to maintain water quality. PERFORMANCE OBJECTIVES 1) Re-evaluate need to do erosion control on private/public properties on LaBelle Park east bank. 2) Evaluate portable aerators. CITY MANAGER RECOMMENDATION Page 187 FUND NUMBER 412 1997 CAPITAL IMPROVEMENTS PARKS BUDGET CAPITAL IMPROVEMENT PARKS Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 Adopted Budget 1997 2999 4300 4395 4997 4999 5130 5997 9997 100 1070 1700 1997 2999 3050 3500 4390 4997 4999 5130 5997 9997 WATER QUALITY LABELLE POND OTHER SERVICE CHARGES Misc Charges Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Improv.Other Than Bldg. TOTAL CAPITAL OUTLAY TOTAL WATER QUALITY LABELLE POND PERSONAL SERVICES Interdepartmental Labor Allocated Fringe TOTAL PERSONAL SERVICES OTHER SERVICE CHARGES Expert & Professional Services Legal Notice Publishing Taxes & Licenses TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Improv.Other Than Bldg. TOTAL CAPITAL OUTLAY TOTAL 41259312 LABELLE POND o 85 0 0 0 uuuO uuuuuuuuuO.. 0 1,950 . 1,950 .... ./\ ..(0/(::85... . . '.' .......... ....... ... .0> .....1;95Q. 1.95Q ;I;:~ia}..}ij~i:~~ ..........~~~ iWIti;iiii}..i .. .::~. .' ...... ......... .....>> ..... ..? J ...; ...05...... .. .135;000 _ . .31 ,9:~Q, 1,373 695 0 552 293 0 ~ (~\; :;"~': ~)l~~S '~.?~.?\:/r<~:~~i:~:/i:Q$$>: ;." .:.:.: :.':: ~,::::/::: :::~Q: :."' ", o o ...C....................tf .. . ........ "". 13,543 247 500 ',' ',' '.' .................-..'.. .. .... ....'.4..29...... .0' . ~: ~:~:~'~.:.~.\.:::,j ..:."..:.:.:~:::: 4,757 412 1,230 ...-..................... .. .................6.....39.....9. ................ . :~:::}>):<:}?~., .t "" .....: ," o o o . ................................ .. ..u...............O'. ...... ..... . . .... .. ::: ;":::::::':::;';:;:;::;'::::<,:':::.:' .",.. . . . . . .. o o o ...............................tr........ o 10,790 0 0 .................Hj> ....jfi1:9.0.i.Jt .................{Q.... i16~215>.1!a;t:77? . ..... ..>0. ... ..' ........ ..iO. . . . o o o o o o o o o o EROSION CONTROL LABELLE EAST 2999 OTHER SERVICE CHARGES 3050 Expert & Professional Services 0 2,495 0 0 4997 TOTAL OTHER SERVICE CHARGES ...............<])..\~.41.5ud\H)lH . 9997 TOTAL EROSION CONTROL LABELLE EAS~::':>:: '::':,:::;':.;;:::':::0 :-:><::;.:::::~;:[~:~?<Z~495~:rr.~:>: ~:'::'>;~~~~~>.i')O~'~'>) '~":'L:,';':".:.:.<~>\Q:.::.. 9999 TOTAL CAPITAL IMPROVEMENTS PARKS$4;tl~l~M~I$..~$$,$Q() <j2$;$&Q SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Sales Tax Other Services & CharQes 1,950 Capital Outlay LaBelle Park: Portable aerator 30,000 None ContinQencies & Transfers Page 188 o o o . 123.6qO CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 189 REVENUE 430 1997 INFRASTRUCTURE BUDGET INFRASTRUCTURE FUND Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 30000 REVENUE 36000 MISCELLANEOUS 36101 Special Asses Collected 36210 Interest on Investments 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39203 Trans Fm General Fund 39220 Trans Fm Cap'llmp Gen Gov't Bldgs 39219 Trans Fm Liquor 39297 TOTAL TRANSFERS 39997 TOTAL INFRASTRUCTURE FUND TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE o 0 50,000 0 0 Hxi~;~i,:.~l;iH.. ...........~;bbg ........... ....(~i~~............ . ::g~~ 50,000 50,000 o 0 150,000 50,000 .....?~iQbd......>\19~~~~ .........21;7,731 ... .....140,5$3 217,737 326,1 04 .. ..... 543' H. '.' He.' ....... ... .. ". ,. '. .... ... . . . ., . .. d... .. .. . .... ,. ... ... .. . .. .............. ,41.... .. .. . ... ... . .... . . ..... .....~~~$.$ ...... 133,895 543,841 , .,.&1.1Jt.oo. 50,000 o 50,000 .' '. '.' "'1" "'0'" 0""0''''0'' H..' ....... ..., .... .... .. ."... . ........ .... .. . ,. .... ...... ...... .......................J)....,.........:....... . . 15$iOoo. o o o . H.......... ......0.. . ..... .. . .. . ,.. . . .. . . .::::-,. ::'::';'::'";":",: . '"''''." ..........- - ",..--" "35,000 . 50,000 75,000 o '..125.00Q 'l&O,OOQ_ 1$7;600 2,500 632,73~ . 535.a3Q The Infrastructure Fund was originally created by transfers by the City Council from undesignated General Fund balances, As future transfers from the General Fund are an unknown, the only continuing addition to the Fund are interest earnings. c.c. Add - $50,000 transfer in from the General Fund Revenue Narrative C. C. add - $75,000 from Cap 'I Improvements General Government Buildings Page 190 . . . . . .... 157'i$OQ .. (122,500) 632,736 <5U:lJ2:36 . ..2bo,9Po' '.. .. (45,000) 698,841 .......0. '5.3.....84............. .. .. ..' .. . .,.. .... ...................'....... ;: .. J.. CITY OF COLUMBIA HEIGHTS FUND TITLE: INFRASTRUCTURE FUND NUMBER: 430-46323 ADOPTED 1997 BUDGET DEPARTMENT: INFRASTRUCTURE SUPERVISOR: PW DIRECTOR DESCRIPTION The fund was established by the City Council in 1992, but no operating procedures have been set up for the use of this fund, SUMMARY OF BUDGET The Street Rehabilitation Program was adopted by the City Council by Resolution 96.28. The program calls for a combination strategy involving thin coat overlays/patching, sealcoating, mill/overlay, in-place recycling, and full reconstruction. The assessment costs for the above components will remain relatively equal and uniform, and will be implemented over seven sections of the City, plus alleyways and parking lots. PERFORMANCE OBJECTIVES 1) Continue phased implementation of Street Rehabilitation program. Page 191 FUND NUMBER 430 1997 INFRASTRUCTURE BUDGET INFRASTRUCTURE FUND Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 Adopted Budget 1997 2999 OTHER SERVICES & CHARGES 3050 Expert & Professional Services 3220 Postage 4997 TOTAL OTHER SERVICES & CHARGES 4999 CAPITAL OUTLAY 5130 Improvements Other Than Bldgs 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL INFRASTRUCTURE FUND 9997 TOTAL INFRASTRUCTURE FUND o 5,627 0 6,000 6,000 o 1,031 0 1 ,500 1,~Q() n.i$~;$)(f ,...........H....>P . .H..............Ut#StW.. ............ '. ... 1,~00 o 0 ..................,............. . . ..................... .nQY.... ............ .)0 .............,....... ......... ...)>...0 ............'... ............................ .........0 '.' .,. .. ,............. ._-.....--."._-.-.---........,.. .' .... .....................J) ..........................]U)58 200,000 ......................-.... ....l')AO.. "'0. "00 .............~~....;................... .. aoo.QQP . ..200.00Cl 150,000 ......................................... ....'.... 1..5...0..0...00........... ... -.....". . (:\:::::. .:.: .::< ~... :..': ,~, : ,",: .",:. ~:. ~ :::: : .......... ..1..5.7.... 's" '00' .............. "' .... ....,.,.. . .. - . ... . ., ..... ."... ... ..., ...", ::.::::.::.......:.::...'.:,'::;::...:...-:..,.-::,::.::....... ...... ""'. ........".".... ... 157;5'00...... .., . PO .... ., '.' .. ..... ..:..::":: .,:....:... ".,',;: 150,000 . 150,OOQ. . . .15'7500 .': :.':""':?'-: '157.50Q SUMMARY OF COST FACTORS FOR THE COMING YEAR There are no paid personnel for this department. Supplies None Other Services & Charges Dynafleet testing Postage for meeting notices Capital Outlay Anticipated City share of 1997 reconstruction costs ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases None Explanation of Personnel 6,000 1,500 150,000 Page 192 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 193 REVENUE >_ 410 SHEFFIELD 1997 SHEFFIELD BUDGET Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 30000 REVENUE 32000 LICENSES & PERMITS 33160 Federal Grant 33422 State Grant 33650 Housing & Redevelopment 32997 TOTAL LICENSES & PERMITS 36000 MISCELLANEOUS 36210 Interest on Investments 36220 Gen Gov't Rents 36230 Contributions ,36290 Other Misc. Revenue 38997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39100 Sale of Land 39140 Other Refunds & Reimbursemnts 39203 Transfer In Fn General Fund 39219 Transfer in From Parking Ramp 39226 Transfer In From Comm Dev 39297 TOTAL TRANSFERS IN 39997 TOTAL SHEFFIELD FUND TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE o o 71 ,040 ....... ..7.... .'" '0'. '4" .0..... :":' :;.~\:~.r\ .:::. ,J, ; ':"" >: ::. o 8,179 120,000 9,825 H\Ja$;~mfn 79,715 o o 300,000 o ...:=:;:: \181;$46 . (198,887) (385,401) .... ..{584.2SS) Page 194 o 4,494 o .........................94...........H . ... ... ... . . .. ........ . . . . .. . . . . . ... ......:...................4.4............ 219 16,577 o 15,384 ............S..."".j..IIil... .......?..~t9Q. 93,483 10 18,295 o 121,333 ..-..................................... ...... .. ..... ..!3.....HS....1H.2..'... .. ... ... <i'Hr. ~$~/l~.'. . .....$i(Mt~ (241,177) (?~t?~8) .:.. . . (825..465} . .. . . . .. . . . ".. "." ,y.. " .... o o o ..1) o o o o ... "'l'.( . ::-, .:',:>::.~;},i..,-: o o o ."."..... .....". ,.. ..... '. ........0.... .. . .. .. . . . . ... . .. . . . . ... . . . . . . .. .:::...:.....,....,:.:'..:..:...:.. o o o o o o o o .'. ...... .... /X . >. } d.".. .... .... ... . , .. .._. u, , o o o o o 000 000 000 000 o 72,192 72,192 . ..... '<072.192> ....... '.72J92 . ...... ...0't~;f$2H1~,19~ . .0.' o (584,288) ..{584;288) . '.0... . 72,192 (825,465) .. ... ..(IS:t2.73f....... o 72,192 (825,46~ .(153J;!1~ FUND NUMBER 410-46500 1997 REDEVELOPMENT BUDGET 100 1070 1700 1997 1999 2030 2161 2171 2997 2999 ,3041 3050 3210 3500 3810 3820 3830 3840 3850 4000 4300 4390 4395 4997 4999 5110 5997 5999 6110 6997 9997 Supplies None SHEFFIELD - REDEVELOPMENT PERSONAL SERVICES Interd Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Printing & Printed Forms Chemicals General Supplies TOT AL SUPPLIES OTHER SERVICE CHARGES Attorney Fees-Civil Process Expert & Prof. Servo Telephone & Telegraph Legal Notice Publishing Utilities - Electric Utilities - Water Utilities - Gas Utilities - Refuse Utilities - Sewer Repair & Maint.Serv. Misc. Charges Taxes & Licenses Sales Tax on Purchases TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Land TOTAL CAPITAL OUTLAY DEBT SERVICE Interest TOTAL DEBT SERVICE TOTAL REDEVELOPMENT Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 13,162 0 0 5,133 0 0 UJ~295)O<. .... '.. .... ... .4).... 49 156 H......ijk~ 3,789 19,062 1 392 795 186 2,548 160 121 1,649 30,107 33,733 142 ..'..'.....9' '2"6"'8'5 ... .. ..,. ::~, \<:~: :.~:.....:. i.. .: '. :.- o 18 117 .......................". ...... ...........' 1'3"'5 ". . , . ....... . . . . .. ......, .. ....:::::-::<>..,:.:.:.::::;..:........:. 2,802 2,631 o 162 211 3,033 283 279 2,168 o 22,834 9,898 294 . ...........44.......59....0. . ..... . ....... . ..... ... .. .. ... . .. ... . - . .. .,.. .. . ::.:-:.....:.::-::...:.:::..:....:.:f..............:: ,": o o o ......_,--.-........ .............. .... .. '''n''. . .....'. . .. . . . .... '. . ." .': .... :.:.: :.... o o o o o o o o o o o o o 'i.n o o . .,() o o o .......................... . .. .....J:!... o o o o o o o o o o o o o .. ...0.. . 617,596 80,000 0 0 'afna9i<'80;OOQ > .. '.0 . ... . . . (f 34,031 31,280 .....$jiO$l ... ........... .....al,~a()..... ~.(:--:;-:::::t64~QSt.:: ... "'-":t56~Ql~O,:. o ....(F .. ..... . ,.".... .-...... ..... ...,,, .-..... . .. . ..Q.. o Q.... o Adopted Budget 1997 o o o o o o . ..0 o o o o o o o o o o o o o o o o o '0 o SUMMARY OF COST FACTORS FOR THE COMING YEAR None Other Services & Charges None Capital Outlay None ContinQencies & Transfers Page 195 FUND NUMBER 410-46600 1997 REHABILITATION BUDGET SHEFFIELD - REHABILITATION Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 1999 2161 2171 2997 2999 3041 3050 3051 3210 3310 3500 3800 3810 3830 3840 4000 4390 4395 4997 4999 5120 5110 5997 9997 SUPPLIES Chemicals General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Attomey Fees-Civil Process Expert & Prof. Servo Expert & Prof Closing Costs Telephone & Telegraph Local Travel Expenses Legal Notice Publishing Utility Service Utilities - Electric Utilities - Gas Utilities - Refuse Repair & Maint.Serv. Taxes & Licenses Sales Tax on Purchases TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Building & Improvements Land TOTAL CAPITAL OUTLAY TOTAL REHABILITATION 000 960 iH/{{rr:tH)}~):9/:r~ ': ~ ~.;' ~ : '~':::{ ~ 'U.{: /6:",: .: '..' . ";": 'r" ~ "':~ :tr<,:.,:::'i/:: o o . ..... ....0............ .... .. ,. . .,:. :'::.-: -::"/.<::::'.:' Adopted Budget 1997 o o 9 o 15,266 o o o o o o 32 o o 7,287 1 .....-...-..-......,,-. . ...)>~~~_... o 1,000 .-..-...'..,...-....... ..........1..000. . .. .......... ... ...................~3~$~5 1,561 916 779 o o 41 o o o o 4,500 5,101 o .................... ....... P'",", .'. . '.. 1.2......89.....8. . . . , .... . ,".... ." . .... . - . . ..'..,:.::...: :-:.......::.:~. '~::.:. ,'- :.:..-.:.,:' : : o o o o o o o o o o o o o ...........-......-.-,. ..... .... .......();< ...... o 0 307,827 0 .....",.............., .. ... ........".......".... . ............i............:ci:;:;....... ........................................:............ SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel There are no paid personnel for this department. Supplies None None Other Services & Charges None Capital Outlay None Contingencies & Transfers None Capital EQuipment Replacement Fund Purchases Page 196 o o o o o o o o o o o o o ........................... <0. . ... ..... ."",. o o .....-.."."",..............".. . .. .. .... .0....... . -, .". . .'. .:.':...:':.., -.; .:. ............ "0'.' ..... ... ...... '.... ... . .., -.. . .... ... .. . ...."........ . . . ...... .... :-. .....:-........ .:.:..-:.....-.. .' o o o o o o o o o o o o o o o o o o FUND NUMBER 410-46700 1997 REDEVELOPMENT BUDGET SHEFFIELD - REDEVELOPMENT Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 1999 SUPPLIES 2160 Maint & Construction Mat 2171 General Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICE CHARGES 3041 Attomey Fees-Civil Process 3050 Expert & Prof. Servo 3430 Advertising Other 3810 Utilities - Electric 3820 Utilities - Water 3830 Utilities - Gas 3840 Utilities - Refuse 3850 Utilities - Sewer 4000 Repair & Maint.Serv. 4100 Rents & Leases 4300 Misc. Charges 4395 Sales Tax on Purchases 4850 Interest on deposits 4997 TOTAL OTHER SERVICE CHARGES 4999 CAPITAL OUTLAY 5120 Building & Improvement 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 5999 DEBT SERVICE 6010 Principal 6110 Interest 6997 TOT AL DEBT SERVICE 9997 TOTAL RENTAL 9999 TOTAL SHEFFIELD FUND o 204 o 1,025 .~/ \V :.:;'::<::.: ::;,;':~i//tt ~;< :~.; ::: ::';/;:::<~tj:;1229~ : :":' o o o o o o o o o o o o o ....". "".'" ... ,.... ......................0 o 30 24 73 164 159 531 343 11,391 14 20 99 6 ."..,."............ ......".,..".. .......... ..... ..... ..112;S54>'. . , . o 0 o 0 .. .....j).... ..................,>Cl.......... o o o o o o o o o o o o o .... ...... ..... ..._,. '.{O.>'" o o o o o o o o o o o o o jf........ o 16,203 0 0 o 2,061 0 0 .... ..................... ...... ... '..0 ...... ..... ..>dk264' .. ......... ...PO\' ..' ... . . . .... ........ .0.' .... .... o 718 o 1,166 . .....--..-...".....,..,. .......,..,..........."..,..'.""..". . .. .....0 .. >.>t884. ..... (I"rCi.. .j~I:~~ ....... .i' . '7e7~&4f;. SUMMARY OF COST FACTORS FOR THE COMING YEAR There are no paid personnel for this department. Supplies None Other Services & CharQes None Capital Outlay None Contingencies & Transfers None Explanation of Personnel Page 197 o o .. .0 .. <(I . ....0 Adopted Budget 1997 o o o o o o o o o o o o o o o o o o o o o o o o o REVENUE 431 1997 CAP EQUIP REPLACEMENT-GENERAL FUND BUDGET CAP EQUIP REPLACEMENT FUND - GEN Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 36290 Other Misc. Revenue 38997 TOTAL MISCELLANEOUS 39000 NON REVENUE RECEIPTS 39101 Gain/Loss Fixed Asset 39197 TOTAL NON REVENUE RECEIPTS 39200 TRANSFERS IN 39203 Trans Fm General Fund 39204 Trans Fm Insurance 39209 Trans in Fm State Aid Maintenance 39219 Trans Fm Liquor Fund 39224 Trans In Fm Contributions 39297 TOTAL TRANSFERS 39997 TOTAL CAP EQUIP REPLACE - GENERAL TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING RETAINED EARNINGS 154,890 222,482 166,924 150,000 000 0 .. .... ..' '154...aQOr222~4S.2/166W924 ....... .. .... j$6,O(JO..... ..... o 11 ,1 00 .. ....."....." ....... ...................."."....... .' :::;: ::::: ::' : ," :::;,", ~<::O: : :./:<:~.:::i1:~\~'~Ott,,: ; : : . o 0 o 0 o 4,100 140,000 140,000 o 0 >::~j~:...ij44.100 .... $rrit:U~~... '.. .....1$0;;10$ 164,782 ..3,030,653 .::US5.430 '3'1'3 768 ... . : . :...: ~'::,':...:. :,':..;:: .:. :.' .. . 63,914 ..3.~ 195,435 i ".:3~25S.34S. 150,000 o 150,009 000 t) .... . 'J:) ,~~~u ~ 0 o 50,000 o 0 o 0 140,000 140,000 o 0 ..... t40(OOO .. .... ..... ... .190;OQO'" . . .. '$QEi;~~4.. ..... ..... ..$4C),OOP .. P' . . ... .2tHho71 22,853 3,993,713 :U)2Et566 '.. . . . . ......4,5.. .'8' 104..... '''', , . ': ::: :~: ~~<:.: :.:. - . :~::. : :,.<:.... ': : : (118,164) . ?,282r29?. <.... ..3.,t64.038.. . 50,000 o o 140,000 o t90;00Q. 34Q,OOO , . . .42$,770 (88,770) ..3,282,202 .g..t~,432 All General Fund Capital Equipment Replacement purchases are currently being funded by net operating profits transferred from the Liquor Fund. Prior to 1993 these funds were transferred to the General Fund and then to the Capital Equipment Replacement Fund, Starting in 1993 the transfer has been made directly from the Liquor Fund to the Capital Equipment Replacement Fund. Revenue Narrative Page 198 CITY OF COLUMBIA HEIGHTS FUND TITLE: CAP EQUIPMENT REPLACEMENT - GENERAL FUND FUND NUMBER: 431 ADOPTED 1997 BUDGET DEPARTMENT: GENERAL SUPERVISOR: CITY MANAGER DESCRIPTION The Capital Equipment Replacement-General Fund was established to fund the long-term ongoing capital equipment needs in the General Fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, expensive equipment will need to be purchased, eliminating the highs and lows in the budgeting as an equal amount is set aside each year. SUMMARY OF BUDGET The Capital Equipment Replacement-General Fund has an increase in expenditures of $174,093 from the 1996 adopted :budget. This is due primarily to large equipment purchases in the Police Department and the Street Department. It should be noted that overall spending is up due to the redirection of smaller capital outlay items to the fund. Page 199 FUND NUMBER 431 1997 CAP EQUIP REPLACEMENT - GENERAL FUND BUDGET 2999 4395 4997 4999 5170 5180 5997 9997 2999 4390 4395 4997 4999 5150 5170 5180 5997 9997 2999 4395 4997 4999 5150 5180 5997 9997 4999 5150 5997 9997 2999 4395 4997 4999 5180 5997 9997 2999 4395 4997 4999 5150 5170 5997 9997 Actual Actual 1994 1995 CAP EQUIP REPLACEMENT FUND - GENERAL GOVERNMENT BUILDINGS OTHER SERVICE CHARGES State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Office Equipment 0 0 Other Equipment 5.696 0 TOTAL CAPITAL OUTLAyeheae( ..............LO TOTAL GEN GOV'T BLDS CAP EQPi6.~ .........)(r. CAP EQUIP REPLACEMENT FUND - POLICE DEPARTMENT OTHER SERVICES & CHARGES Taxes & Licenses State Sales Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Vehicles 28,226 Office Equipment 3,725 Other Equipment 14,204 TOTAL CAPITAL OUTLAY h:</,~;;)4~~:~1~e~ TOTAL POLICE DEPT REPLACEMENT q<47.S00 CAP EQUIP REPLACEMENT FUND - FIRE DEPARTMENT OTHER SERVICES & CHARGES State Sales Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Vehicles 0 63,500 Other Equipment 0 30,414 TOTAL CAPITAL OUTLAynnH9aJ914." TOTAL FIRE DEPT REPLACEMENTH/,<r.$$W~14' CAP EQUIP REPLACEMENT FUND - INSPECTIONS DEPARTMENT CAPITAL OUTLAY Vehicles 0 10,873 0 0 TOTAL CAPITAL OUTLAYqJ),JPW$1'&.. .'(,)>. .......() ....... .. TOTAL INSPECTIONS REPLACEMENT ..... "<QJO~$73..' .. "0/ ..'i) CAP EQUIP REPLACEMENT FUND - CIVIL DEFENSE OTHER SERVICES & CHARGES State Sales Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Other Equipment 0 24,612 8,850 0 TOTAL CAPITAL OUTLAY ..................'i)) ..~4~$1~)$,$50 .....................HHO..... TOTAL CIVIL DEFENSE REPLACEMENT ...<<.................><Q...,...25~7QEr...... .............9;425.. ........X.........H<p.... CAP EQUIP REPLACEMENT FUND - ENGINEERING DEPARTMENT OTHER SERVICES & CHARGES State Sales Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Vehicles Office Equipment TOTAL CAPITAL OUTLAY TOTAL ENGINEERING REPLACEMENT CAP EQUIP REPLACEMENT - GEN FUND Adopted City Manager Budget Proposed 1996 1997 370 0 0 0 ....$10 hir/.QH.i...... ....., . .0.... ............. ...........0........... . Adopted Budget 1997 o o o 998 1,154 272 ~~r~':~}.j;(~:(Ht~1J)f: ..:?:: f;\:>:;:-:\t;27{i'~':~':~' '::' <:" 64,465 o 4,182 ........ '''6''.8'&4' .......1...... .. .. .. . .." ...:..~.:.::.:..:.. :.i' ".,.::,:}. ,.. .................... '.. .'6' '9H"'9"'1H'''J ; ...:..::..:....}./_::!::-:,..: o 0 .. ':":':""':":':'::'-';0-;-::' ::,,:,:,,:::\,:{(,t~O:,"." o o . ....". .. ..".".". ,.. . ..... ...0.......'... . '.. . . -. ..... : :: ,- ". .:.> '.;:';:; ..... ...........0................ o o "j) . .. . .... ...........()........ o o o o o 4,238 6,299 6,299 :: ::: 4~2ae:-:::; ::-","::/::rrC($Wii9= :r;;"::i;:r;"~": :',': :'-:6~299 65,200 o o ...............'... ..~;~Q()............. ....$$AaaX.. 96,900 o o ..... .....$$.966. ....1QSA9S... 5,200 . .' .S;20Q< 5,356 .~tasp 80,000 o . . ..' '6Q,()()() ... . ....00....2..0.0.. .. : . ::~:.,: .'. :',:~: "':,:' :,:'.,: . ... . 82,400 o .... ,....a2APG' ... ... .$7,1\$9...... o 1,096 575 0 . ...... . '.' ::: [.\[:>:=tf'~': ':::~.(n' ~../t~o$6-:: ..'..... ... :"::S7tl" .': .: ':) ~::::.: ':': ':' :.:~ - '.::': '~'::(:\~jJ): :;.t.U)~\:y~:~:t:}::\~Q- :" ~ .::: '.:")).~..:):J) :......:. ;:;::'.~:':'.q,.;:.::;.;~..:..\)/ :'" o 0 o 0 ............-.......... ..... ..... .>..... ...... .H..Q..........i\........() .... ....... ..... . ...... '.' ...........()> .... .') .Htf . .. PaQe 200 o 0 o 9,000 ..... ..Q.. . ". ..........~tQOO.. . .OT9~5&5 o o o 585 ....58!?, o 9,000 9,O{IO 9,5~5 FUND NUMBER 431 1997 CAP EQUIP REPLACEMENT - GENERAL FUND BUDGET CAP EQUIP REPLACEMENT - GEN FUND Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted - Budget 1997 CAP EQUIP REPLACEMENT FUND - STREET DEPARTMENT 2999 OTHER SERVICES & CHARGES 4395 State Sales Tax 4997 TOTAL OTHER SERVICES & CHARGES 4999 CAPITAL OUTLAY 5150 Vehicles 71,200 100,985 5180 Other Equipment 0 0 5997 TOTAL CAPITAL OUTLAY71~lOOt~$$ 9997 TOTAL STREET OEPT REPLACEMENT ...:.:75;82a..>.107~54$ CAP EQUIP REPLACEMENT FUND - TRAFFIC SIGNS & SIGNALS 2999 OTHER SERVICES & CHARGES 4395 State Sales Tax 0 354 0 0 4997 TOTAL OTHER SERVICES & CHARGES>.Q)).:.i354) ..................O....>>)tt/...... 4999 CAPITAL OUTLAY 5150 Vehicles 0 0 5180 Other EquipmentqqQqqq!:),453 ..... .. .. 5997 TOTAL CAPITAL OUTLAY/}.Oi5t45$> .' 9997 TOTAL TRAFFIC SIGNS & SIGNALS <(}.$;$()f . ........ CAP EQUIP REPLACEMENT FUND - PARK DEPARTMENT 2999 OTHER SERVICES & CHARGES 4395 State Sales Tax 55 0 3,803 1,495 4997 TOTAL OTHER SERVICES & CHARGES . ... ... .... .$$ii$ ..,.q$.$()$ .........],:4gSi 4999 CAPITAL OUTLAY 5150 Vehicles 0 5180 Other Equipment 850 5997 TOTAL CAPITAL OUTLAYq.&5b 9997 TOTAL PARK REPLACEMENT>9b5 ..... CAP EQUIP REPLACEMENT FUND - TREE TRIMMING 2999 OTHER SERVICES & CHARGES 4395 State Sales Tax 4997 TOTAL OTHER SERVICES & CHARGES 4999 CAPITAL OUTLAY 5150 Vehicles 51 80 Other Equipment 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL TREE TRIMMING 9997 TOTAL CAP EQUIP REPLACEMENT FUND 4,628 6,564 3,705 12,240 H.4~~$-).$;$$4> .. ...(. ....$(rQ$.. .").' .....,~;'4U).. o o ..............f\...... . -:. :/ :: :::u" . .... ............".. ..... ., ....0.... ,..,.. .... ..."..'..............." .. ....... .....()... o . ...0.'. o . .................". ............-. .... .....:..0. . .. . .... .. . . . - ,...., . : .:....:..:.:<:::.....:,..,; . 54,000 o ..q.q.$4q...O..O..O.... ..... . ..... ". . . . . . ... ..... . .. "...". .. . . ... ,.,..... ..q.........i7;70S................. 153,300 35,000 .' '1" '88" q .,$....00... .. . . ... . . ::::::;..:.....:.:....:..:.:: .....200.&40 o 0 o 0 ...... '.' ....... ./)0" yr.s? .,...................q.........................~ ...........................................?~......... ........J30JM .' .3J3276S..... o 0 o 0 ... . ................... ....."... ""............. ...........>...0.... ........:.......0. (Oi/tf .. . 55,000 3,500 .... ....$$;$.OQ · ...62.303 2,000 21,000 .... q...2....a...ooo..' ......... . '. , " . . ... . ... . ... ::.~':::.. :::': ::":'::":< :':':': f: >: :.': :<';':::':':':'; .', . .' . . <J!l4i4$$ · . . o 195 o .... ..............."95 o 0 o 3,000 ..,....".".".....,...... .. .".....-...,.".......". : : ~: \.:..: ':'. <. ~-~::: :;. :~tJ: \/ ::. :'~:.::: :::~: ;/34000..:: (........ ........... .J:'....).... r. i.............,' ~38..........7t.957n... ..... '.. . .....2&4,071 ~,_ v SUMMARY OF MAJOR COST FACTORS Other Services & CharQes Sales tax on capital equipment items purchased Sales tax after City Manager changes 26,170 24,376 PaQe 201 12,240 ..1,2,24() 153,300 35,OOQ - <18$,300 :i... .200,540 o o o o o o 1 ~i~~ '.1,495 2,000 "-.. 21,OOQ ..~,OOO ...".....".. . 24.49~, _. 195 195 o 3,000 ... '$;000 ..........................$.195 /428.77'0 FUND NUMBER 431 1997 CAP EQUIP REPLACEMENT - GENERAL FUND BUDGET SUMMARY OF MAJOR COST FACTORS (CONTINUED) Capital EQuipment Replacement Fund Purchases Item Description Police 2 Police vehicles 1 Down-sized unmarked car Opticom for police fleet 1 Radar unit, replacement 2 Vehicle light bars, replacements . 5 Police video systems I 2 Notebook computer/mobile digital termi1 1 Sound light meter I 1 Laser Speed Unit I Fire Replace ambulance Opticom for fire fleet EnQineerinQ Sharp copier w/ duplex Streets Pickup (#26) replace with 1-ton dump witt Rattler packer (#13) Dump truck (#21) . Random crack saw (#27) Deluxe crack saw (#29) Crack filler melting pot (#28) Underbelly plow (#99) : Parks Plow package (#207 A) Extended mower arm (#213B) Tree TrimminQ , Portable stump remover Original Purchase Date! 1991-92: 1997 : 1997 1986 1986 I 1997 ! 19971 1980 1997: 1986 1989 1983 1982 1982 1986 1986 1986 New 1993 iNew Original Proposed ! Cost i Cost ! 40,500 17,000 10,000 1,100 1,800 26,000 16,200 7,000 50,390 6,000 6,556 878 19,781 6,853 8,576: 10,833 ** 43,000 19,000 10,000 2,200 2,800 ' 26,000 12,400 4,500 7,000 80,000 9,000 i 35,000 1,300 97,000 6,000 i 9,000 : 20,000 20,000 2,000 21,000 3,000 i City Manager' Proposed: 43,000 19,000 6,000 C.M. CUT $4,000 I 2,200 2,800 o C.M.CUT $26,000 12,400 4,500 7,000 Dept purchased in 1996 80,000 2,400 C.M, ADD $2,400 9,000 35,000 1,300 97,000 6,000 9,000 20,000 20,000 2,000 21,000 3,000 i ' I , 1 I I 1 I I ** Included ih purchase price of truck City Manager Cut: $26,000 for 5 squad video systems City Manager Cut: $4,000 for Opticom system to reflect actual cost City Manager Add: $2,400 for Opticom system for Fire fleet PaQe 202 Adopted Budget 1997 43,000 19,000 6,000 2,200 2,800 o 12,400 4,500 7,000 80,000 2,400 9,000 35,000 1,300 97,000 6,000 9,000 20,000 20,000 2,000 21,000 3,000 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 203 REVENUE 432 1997 CAP EQUIP REPLACEMENT FUND-SEWER BUDGET CAP EQUIP REPLACEMENT FUND - SEWER Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 Adopted Budget 1997 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 38997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39204 Trans Fm Insurance 39221 Trans Fm Sewer Fund 39297 TOTAL TRANSFERS 39997 TOTAL CAP EQUIP REPLACE - SEWER TOTAL EXPENDITURES INC\DEC TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE .>u~W;;) f:~~~.~~:;~~i: .,~~:~gg .,.'.r., :~~:ci56' 7,702 25,000 .............{....3~)'02 ,",',' "'41116Q$. . . . . . -, ,... .,. ,',',' "'.1'2.'a'" .3'" '.....,.}(.,<t 29,395 , , ,172,9()4 . '." ,:202299- Revenue Narrative o 25,000 ".2"'5"000" ",', .. , ... ...... "" .......... . ...........,.....'.Sg[.sss:...... . .......,.. . ',',' ,.., a..' ']."1" ., '.', . . ..... ... .... . . ... ",.. ..,...,.....)),:,,;......:4....:..... 31,174 .~~i~i;... o 25,000 ..'..........=:..... '.' '.'1. 0' .'.384"" " . .. '. . -,. ..... . . : :,:::::::: :.:-,.i.>.',.:../: 25.427 ",189,791 ',' .,..215218. ..,. o 25,000 ...................,....~;~~g....'.....'........'., . :". ,1&;$$9' 18.411 ,258,900 ", , ,,277.311 ' All Sewer Fund capital equipment purchases are funded by funds transferred from the Sewer Operating Fund. Page 204 o 25,OQQ, ."2$,000 '57,000 , , la~58g 18.411 " 258,900 . "277,.311 CITY OF COLUMBIA HEIGHTS FUND TITLE: CAP EQUIPMENT REPLACEMENT - SEWER FUND NUMBER: 432 ADOPTED 1997 BUDGET DEPARTMENT: SEWER SUPERVISOR: CITY MANAGER _ DESCRIPTION The Capital Equipment Replacement Fund-Sewer was established to fund the long-term ongoing capital equipment needs in the Sewer Fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large expensive equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. SUMMARY OF BUDGET The Capital Equipment Replacement Sewer Fund is proposed at $18,589. Requested items are a replacement pump, emergency generator for the MSC, and a ram hammer for the backhoe. Costs are split equally between sewer and water. Page 205 FUND NUMBER 432 1997 CAP EQUIP REPLACEMENT FUND-SEWER BUDGET CAP EQUIP REPLACEMENT FUND - SEWER Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 2999 OTHER SERVICES & CHARGES 4390 Taxes & Licenses 0 0 0 0 0 4395 State Sales Tax 613 532 634 1,089 1 ,08~ 4997 TOTAL OTHER SERVICES & CHARGES ><:.$13:/$32) ......{~" ..'........ij;Q8Q.....".' 1;()S9 4999 CAPITAL OUTLAY (Transferred to operating account) 5150 Vehicles 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL CAP'I EQUIPMENT REPLACE FUND 9997 TOTAL CAPL EQUIP REPL FD SEWER 8,274 8,182 0 3,326 0 9,750 . ',' ..','. .'... "lj'.$GQYiraJi$2 })917$(l. !!~f~,~~~;{'~::I~:,:I\b~~= o 0 17,500 17,50Q '11$00 ",., ..'1;,$QO ':;!'!!:~=.:......:.....:~:: SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel There are no paid personnel for this department. Supplies None Other Services & CharQes Sales tax on capital equipment purchased 1,089 Capital EQuipment Replacement Fund Purchases Item Descri tion Diaphragm pump (#106) On an Generator (#148) Ram Hammer (#108) 1/2 sewer/water,' 1/2 sewer/water 1/2 sewer/water, I Original Purchase Date 1990 1967 19901 I Original : Cost 995. 3,250 : 8,000 Proposed Cost 1,500 10,000 6,000 I i City Manager Pro sed, 1,500 i 10,000 . 6,000 : 1997 Adopted Bud et 1,500 10,000 6,000 Diaphragm pump: #106 - This is general utility pump used to remove water from excavations, basements, etc. Onan generator: #148 - This is the emergency generator for the MSC. It is proposed to replace it with a unit that will provide more versatility allowing it to be used at other locations. Ram Hammer: #108 - Ram hammer for backhoe - This equipment is used for breaking up pavement and frozen soil. It is primarily used to repair broken/damaged underground utility lines. Page 206 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 207 REVENUE 433 1997 CAP EQUIP REPLACEMENT FUND-WATER BUDGET CAP EQUIP REPLACEMENT FUND - WATER 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 38997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39204 Trans Fm Insurance 39222 Trans Fm Water Fund 39297 TOTAL TRANSFERS 39997 TOTAL CAP EQUIP REPLACE - WATER TOTAL EXPENDITURES INC/DEC TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 Adopted Budget 1997 LH'H~1D..}j~1~~}.. . ....::41$ ..q .".,... ..~g:ggg< ..i " .<~g:~ 7,703 15,000 """2'."...'~.'6' .'.."..'...'.........a6!~t..... .11l~~ 18,385 ,',', ,142,?~1 ..'.'l6(t~ o 15,000 nx...,,'...,~;po.g... .'..". ).;m~7$j.. .... · ',,',...', 8'" 7"'1" \.,...,..4 18,047 . .\1~O,.6~t5 ,. qq17B.713 , o 15,000 ',...'j$.OOQ.....' .".."24.419 ..... .,. .. 3'.99;4' , , ." · :. ': : ~:..:.<i,.::.,'.::.:'.,;: . . 20,485 q1 ~5,771 , .".".156',256 . o 15,000 ", .'.1.'5"'0"""'" , '" '" .,'...'. ,..;..00".. .'>.. ,. ,...'q2S,OOO."'.',., . 1tt589 , , ' 6,411 , q1~~,198 , ... ,<ans.609 ' o 15,000 , ,UhQOQ 2!),OOO~ .18.5:$9 6,411 199,1 98 , ~05.609 Revenue Narrative All Water Fund capital equipment purchases are funded by funds transferred from the Water Operating Fund. Page 208 CITY OF COLUMBIA HEIGHTS FUND TITLE: CAP EQUIPMENT REPLACEMENT - WATER FUND NUMBER: 433 ADOPTED 1997 BUDGET DEPARTMENT: WATER SUPERVISOR: CITY MANAGER DESCRIPTION The Capital Equipment Replacement Fund-Water was established to fund long-term ongoing capital equipment needs in the Water Fund, This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large expensive equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. SUMMARY OF BUDGET The Capital Equipment Replacement Water Fund is proposed at $18,589. Requested items are a replacement pump, an emergency generator for the MSC, and a ram hammer for the backhoe. Costs are split equally between water and sewer. Page 209 FUND NUMBER 433 1997 CAP EQUIP REPLACEMENT FUND-WATER BUDGET CAP EQUIP REPLACEMENT FUND - WATER Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 2999 OTHER SERVICES AND CHARGES 4390 Taxes & Licenses 0 4395 State Sales Tax 577 4997 TOTAL OTHER SERVICE CHARGES $1:7:) 4999 CAPITAL OUTLAY (Transferred to Operating Account) 5150 Vehicles 8,274 5180 Other Equipment 2,771 5997 TOTAL CAPITAL OUTLAY1J;049 9997 TOTAL CAP'L EQUIPMENT REPLACEMENT/:1ti$22 9997 TOTAL CAP'L EQUIP REPL FD WATER1iHi22 o 0 0 0 531 244 1 ,089 1,O~~ ).):531.< < ,.~44 ,} ','.. .,',". '.'.. ..1.0$9 ..,.. " .,': ,. :1,~9 8,183 0 o 3,750 .............~rl83'" 3 750 ,;~!~~:,!.......!~1= o 17,500 ,'..,",...'......'.tl';5QQ...'.I' . ...... ............................-.... ',' , "..18..~9' ',,' . . .. . . . . .. ,., ... ' . . ." . "... .. ... . . .., ...., . . ,. . . .................,.....,..1tt5a9'...."..',..'. ' o 17..!~QO .. J1,$00 .'. ,18;589, ,.' . ,1&.589 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel There are no paid personnel for this department. Supplies None Other Services & Charges Sales tax on capital equipment purchased Capital EQuipment Replacement Fund Purchases 1,089 Item Descri tion Onan Generator (#148) i Diaphragm pump (#106) Ram Hammer (#108) Original II Purchase Date 1967 19901 1990 I 1/2 Sewer/water 1/2 Sewer/water 1/2 Sewer/water Original Cost 3,250 I 995 I I 8,000 i ! i City I Manager i Pro osed I 10,000 : 1,500 i 6,000 ! 1997 Adopted Budg_et 10,000 1,500 6,000 Proposed Cost 10,000 1,500 6,000 Diaphragm pump: #106 - This is general utility pump used to remove water from excavations, basement, etc. Onan generator: #148 - This is the emergency generator for the MSC. It is proposed to replace it with a unit that will provide more versatility allowing it to be used at other locations. Ram Hammer for backhoe: #108 - This equipment is used for breaking up pavement and frozen soil. It is primarily used to repair broken/damaged underground utility lines. Page 210 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 211 REVENUE 434 1997 CAP EQUIP REPLACEMENT FUND-GARAGE BUDGET CAP EQUIP REPLACEMENT FUND - GARAGE Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 Adopted Budget 1997 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 38997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39223 Trans Fm Garage Fund 39297 TOTAL TRANSFERS 39997 TOTAL CAP EQUIP REPLACE - GARAGE TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE i<i~:g~gH..i;;~../ <.',.,..~;~;a. '.,' )')$jggg .,.,...,. ... '.,.'., i:~6 " " " ,. , 4,000H~'OOO ,... ,.4,000" ,.4,Q()() 4,000 !<i<.=;=.ii~;=~ .".,<.....',,~:=g<... ...u.....'.'.~~g;;', . ,i:GG6 6,030 7,331 38,906 44,936 .,......,.....,.,.....,44lS$e..... ..,...$a;267 .... ,q... ,tS,;S?Q .. (23,248) 51,508 "'..'.."..2"&" ""2'6"'0'."",.,' .. ... . . -. .".,,,. ""P" . ...... ........ .. .. ... ).;:::::::::::.:;::., '.' .,~' ..." ." :::,:::::::::-. '14,78Q (7,780) 29,Ol~ '21.239 . ... . .... ....- .. . ... .... .-...',........... 'H' ,'"H.,,'t' .4'.".."7. ''8'"{}''' . ... ".' '.' " ., ......... .. . ",- ."... ... ,............'......"",,'.(......... (7,780) 29,019 '...'.. .,2f~239 '....' Revenue Narrative All Central Garage capital equipment purchases are funded by funds transferred from the Garage Operating Fund, Page 212 CITY OF COLUMBIA HEIGHTS FUND TITLE: CAP EQUIPMENT REPLACEMENT - GARAGE FUND NUMBER: 434 ADOPTED 1997 BUDGET DEPARTMENT: GARAGE SUPERVISOR: CITY MANAGER DESCRIPTION The Capital Equipment Replacement Fund-Garage was established to fund the long-term ongoing capital equipment needs in the Garage Fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large expensive equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. SUMMARY OF BUDGET The Capital Equipment Replacement Garage Fund has decreased $13,220 from the 1996 adopted budget. A floor scrubber and an analyzer/lab scope have been requested for the 1997 budget. PERFORMANCE OBJECTIVES 1) Examine the feasibility of implementing a barcode system for garage inventory. CITY MANAGER RECOMMENDATION Page 213 FUND NUMBER 434 1997 CAP EQUIP REPLACEMENT FUND-GARAGE BUDGET CAP EQUIP REPLACEMENT FUND - GARAGE Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 2999 OTHER SERVICES & CHARGES 4395 Sales Tax 4997 TOTAL OTHER SERVICES & CHARGES 4999 CAPITAL OUTLAY 5150 Vehicles 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL CAP'I EQUIPMENT REPLACEMENT 9997 TOTAL CAPL EQUIP REPL FD GARAGE qHqqqHHH()HHHH()'Hqq1~820qH " ., 900 900 ){.,)..'.'.......,\OiH<.,.,...O'.... · ...<1;$20.' ..'.' , , '.'..'.'..,9OO.".",."....'..goo o o .................... ........ .... ',.." '" ""'0'" ,",,", .. .... .. ..... .-,".. .... ....... ::.:<:::.:,:;::::.:":::;::",:.::":":":::". .. .... .. ........ ..,'.'.........,'.....<.o? ... ........ d.___ .._.. ..............-....-... ..-.. , ., 0 . ... .. . ,'. ,.,. . .... -... .. ..:....::. ....::...::... :.. o o ...."..... .... . "...0,...'.. /\/\...:.'..,...../0,..... .............,...... .......... '..,).]').... 25,000 3,000 =;~:g. ....."......-,. ".... ,'."~.'8'2"O ::: ,::,tt~.. .:....:: '0 0 13,880 13,880 . .." ., ."..............". .....".,........ ..............'......'........:~:=..........,...........:::= ....... ........".,...... ,.......... ..,.." ,. ..t4UI.ao., 14.780:, SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel There are no paid personnel for this department Supplies None Other Services & CharQes Sales tax on capital equipment purchased 900 Capital Equipment Replacement Fund Purchases Original ~ - City 1997 Purchase i Original Proposed . Manager Adopted Item Description Date I Cost Cost Proposed . Budget I I Floor scrubber (#313) 1985 I 10,880 10,880 I 10,880 I Analyzer & Lab scope I 3,000 3,000 · 3,000 #313 Floor Scrubber: This piece of equipment is used bi-weekly to clean the main shop floor. This activity is important to maintain the structural integrity of the concrete floor by removing salt and grit that damage the sealant and the reinforcing steel in the floor. The regular maintenance extends the period between rehabilitation of the floor. Analyzer & Lab scope: The lab scope would test the new ignition systems found on todays' cars and trucks. By the year 1996, 98% of the vehicles will be computer controlled and fuel injected, and we cannot properly diagnose and repair vehicles without this equipment. Page 214 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 215 REVENUE 601 1997 WATER BUDGET WATER UTILITY Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 36290 Miscellaneous Revenue 36997 TOTAL MISCELLANEOUS 37000 CHARGES FOR CURRENT SERVICES 37100 Water Service Charge 37110 Interd. Water Charge 37150 Water Turn Off/On 37160 Penalties 37165 Water Connection Fees 37170 Repair Meters 37175 Customer Service 37180 Sale of Meters/Remote 39101 Gain/Loss Fixed Asset 39102 Recovery of loss 39130 Hydrant Rental 39140 Other Ref & reimbursement 39197 TOTAL CHARGES FOR SERVICES 39200 TRANSFERS IN 39220 Transfer Fm Capital Imp 39297 TOTAL TRANSFERS 39997 TOTAL WATER UTILITY TOTAL EXPENDITURES INC/DEC TO RETAINED EARNING BEGINNING RETAINED EARNINGS RETAINED EARNINGS ADJ. DEPR ON CUSTOMER CONTR. ADD: CAPITAL IMP TO BE DEP. ENDING RETAINED EARNINGS Adopted Budget 1997 20,825 40,177 23,500 23,000 23,000 77 421 0 0 0 ............."................ ............. ........,.....". ........_....,..._.. ...d..O. ,_.... ,.".._._., "". \}.2(t9()2\:.>40~s....a . ..',.. ",23.,500 '.,., ."'.' .' .2S~oon. .'".' ... 23.PQQ, 1,075,512 4,129 5,071 29,055 16,244 366 1,640 2,739 o o o o .,'.. ,tMt3ii7$6 1,098,478 15,363 4,300 28,460 10,085 267 2,151 4,766 152 o o o .... .. ...... ............... .:'.....,....'};164;022 1,161,555 5,000 2,000 20,000 o 500 500 3,000 o o o o ..........---.-...................... , ., .'.1' 1'9"2'" "5'. 5.. 5" , .. ... '. -, .,. ,-,. ..... :':::.; ::" .;::; ::{:. ::... ", .:~, .... .',:: .:::.:.::-. 1,258,710 15,000 3,000 28,000 5,000 300 1,000 3,000 o o o o .1,aj~t(aO ' 1,258,710 15,000 3,000 28,000 5,000 300 1,000 3,000 o o o o >1;$14,010 42,604 21,086 0 0 0 <:>:":::':" :42:':604 . .:.:'.:.;:":.:.:<:~~t~:;0S6:': :.'.':';":';':':':'"'::'::.::::;::':::=tr:: .::.;.::.;.:.....:.:...<:::::..;.::;::::tf ~~(r":-----::';' - - .0 til98:2$2 .>11~$:700)jI21$.;b$S. iij;$a1~b1cti.. j,337,010 ',' , 065' ""']"'1' 6' .. .. ".1,;.' .",'.,.." , 132,544 1 ,378,617 1,511,161 26,294 6,996 '1544451 ... . ...." . ,. "H ., " ... ... .... . . . ,. ......., , . ,. .:-;.:.:: '+' .. ., .~.. :: <-,: . .. ..', , '...6>i:n7'....O"""" ::: : ::::~:~~~:l~i:. <~:..-: <,: :::: 5,996 1,544,451 1,550,447 26,294 43,562 .aH~2ltaoa . Revenue Narrative "1""6Aii ';tOt> ::'? :;~~~~~~~ .: (126,384) 1,357,143 1,230,759 26,294 5,850 .j.;~,SO$ 1;$.4p;1()7.. (9,097) 1,493,919 1 ,484,822 26,294 10,700 ""."15. "2'81"6"" . )..i '.' ,J~' ..,', '......... . ,l;a4e, 107 (9,097) 1,493,919 1,484,822 26,294 9,500 ,...1~$.2<t6t6 The revenue in the Water Fund is generated from users' fees. Fees are charged to all residential and commercial customers based on water consumption. At the present time, the Water Fund and Water Construction Fund have very limited reserves for future line replacement and improvements to the system. Based on this and the fact that Minneapolis continues to have high increases each year for the water the City purchases from Minneapolis, it is essential that the City Council consider a rate increase for the Water Fund. Page 216 CITY OF COLUMBIA HEIGHTS FUND TITLE: WATER UTILITY FUND NUMBER: 601-49400 ADOPTED 1997 BUDGET DEPARTMENT: SOURCE OF SUPPLY SUPERVISOR: PW DIRECTOR _ DESCRIPTION This department covers water purchased from the City of Minneapolis for resale to the residents of Columbia Heights. SUMMARY OF BUDGET The budget for 1997 is $792,600, which is based on 1996 usage and a 3% anticipated increase from the City of Minneapolis. PERFORMANCE OBJECTIVES 1) Examine the water rate structure after negotiations of a new water supply contract with the City of Minneapolis. Page 217 FUND NUMBER 601-49400 1997 WATER-SOURCE OF SUPPLY BUDGET SOURCE OF SUPPLY Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 Adopted Budget 1997 1999 2990 2997 9997 SUPPLIES Comm.Purch.for Resale TOTAL SUPPLIES TOTAL SOURCE OF SUPPLY ~:;~~:~.;!;$$$".t~~;~gbttH~~~~bb.'............~:i:~g~ :<!Qe~.~ ...),.~~$e$...'1$~laQo). ,....'k9~t$OQ,..'., ",' 192&QO SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel There are no personnel costs for this department. Supplies Water purchased from the City of Minneapolis 792,600 Other Services & CharQes None Capital Outlay None ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 218 CITY OF COLUMBIA HEIGHTS FUND TITLE: WATER UTILITY FUND NUMBER: 601-49430 ADOPTED 1997 BUDGET DEPARTMENT: DISTRIBUTION SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the repair and maintenance of the City's water system, LaBelle and Wargo Court fountains, hydrants, sprinkler systems (4), and pump stations (2). The City annually purchases approximately 60 million cubic feet of water (450 million gallons). SUMMARY OF BUDGET The overall proposed budget for this activity is $434,830, a decrease of $12,783 (2.85%) from 1996. Personnel costs (which do not include any contract wage increases) decreased $3,459 due to redistribution of employee time. Proposed costs for supplies increased $11,404, representing additional hydrants, valves, and fittings in anticipation of replacements in Zone 2. The service charge portion of the budget decreased $20,728 due to large decreases in insurance and depreciation. These decreases are partially offset by increases in garage rental space and Honeywell cost share. PERFORMANCE OBJECTIVES 1) Develop a lead service replacement program, 2) Evaluate and implement a systematic watermain cleaning/replacement program. 3) Develop a small meter replacement program, as many meters are old and potentially under-reading. 4) Implement an in-house large meter testing program. Page 219 FUND NUMBER 601-49430 1997 WATER DISTRIBUTION BUDGET DISTRIBUTION Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 100 1030 1070 1700 1997 1999 2000 2010 2011 2020 2030 2160 2161 2171 2172 2173 2280 2282 2990 2997 2999 3050 3105 3120 3210 3220 3250 3310 3320 3500 3600 3800 3810 3830 3840 4000 4020 4050 4100 4300 4320 4330 4376 4390 4395 4910 4920 4930 4940 4997 PERSONAL SERVICES Vac. & Sick Accrual Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Equipment Computer Supplies Printing & Printed Forms Maint.& Const.Mat. Chemicals General Supplies Uniforms Protective Clothing Vehicle Repair& Part Gas, Oil, Lubricants Comm.Purch.for Resale TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training Ed & Act. Educ. Reimbursement Telephone & Telegraph Postage Other Communication Local Travel Expense Out Of Town Travel Expense Legal Notice Public. Insurance & Bonds Utility Services Utility - NSP Utility - Minnegasco Utility - Refuse Repair & Maint.Serv. Honeywell Contract Garage,Labor, Surd Rents & Leases Misc. Charges Water Connection Fees Subscription,Memb. Misc. Civic Affairs Taxes & Licenses Sales Tax on Purchases Building Depreciation Dep. On Improvements Equipment Dep. Office Furn. Dep. TOTAL OTHER SERVICE CHARGES 2,985 124,857 52,682 ".. ..""180.524 495 o o o 262 7,510 478 4,337 251 402 2.826 2,740 2,814 .'. '..n~~;t1$ 2,501 971 211 625 o 36 69 606 42 17,219 627 135 o 995 5,124 14,979 6,615 10,521 211 32.659 115 o 136 1,110 7,841 48,341 17,075 10,674 "'.'."1"7."9."'.4$" ,. ," . ,. -. .... ........ ... . ,. .. -. ,.. ::::.:....:.':, ::./ .1::-.:::-..... .; Page 220 657 162,831 70,972 .,y.\23j)460H 579 83 o o 329 23,274 1,342 6,099 20 357 5,866 2,697 '................,L'...~:~~~,. 2.013 933 o 512 35 25 40 463 31 17,649 o 153 o 979 14,251 14,979 7,254 11 ,235 24 32,604 412 200 78 2,184 8,250 44,316 18,423 1,655 "..',. '" "'1' ']" 8'" $'9.'..8' ',.. . .. . -, . ....... .,. ::....:.:.:..::::::::::::./.:::.:..1..:,......'..:.:': o 147,072 64.647 ...----..........,... ....... , "'n1"1"";.,t"'9"" ::>::-. .:,::: /: .::~::'<. ~ " ;:':,,: 800 150 250 250 300 20,000 950 5,655 15 700 3,300 3,018 3,000 , ,",,", "38. ,.,' '3'" S'" S' '.. '. . . .. ... . . . ..... . .:. :'::~: :::: :=>:'. _.,'.:~:. ,",. ..... ,:,. . 4,500 2,125 440 580 o 150 300 700 550 18,178 o o o 825 10,200 14,979 6,650 10,728 600 34,000 760 o 20 3,700 7,791 49,706 16,146 13,878 1Q1"SQt). o 144,180 64,080 ....-.................,.. ........... ..,' "."2'.'0' 8"..'2...60. " .." , . d. . . ::>.-~:: ".::'::,..:.{, :::, ,:, :':.: ,:: 800 150 500 250 350 27,500 950 6,155 20 450 3,300 3,867 5,500 ,.'..":;1... >;'i'o....' "," . :; .,:: :':. :::~;;,~f:,,~: .::; 4,944 2,085 440 655 o 150 300 500 550 16,026 o o o 825 10,200 16,330 7.020 13,498 600 34,000 760 o 80 3,700 8,779 44,826 9,960 550 ... .... . .'17$:(1'$ o 144,180 , ,.64,080 208.~9Q 800 150 500 250 350 27,500 950 6,155 20 450 3,300 3,867 5,5QQ 49,792 4,944 2,085 440 655 o 150 300 500 550 16,026 o o o 825 10,200 16,330 7,020 13,498 600 34,000 760 o 80 3,700 8,779 44,826 9,960 550 ,176.II8 FUND NUMBER 601-49430 1997 WATER DISTRIBUTION BUDGET DISTRIBUTION Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 4999 5130 5170 5180 5199 5997 6999 8110 8997 9997 CAPITAL OUTLAY Improv.Other Than Bldg Office Equipment Other Equipment Cap'l Equip Replace/Const. TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Vandalism TOTAL CONTINGENCIES & TRANSFERS TOTAL DISTRIBUTION Em 10 ee P.W. Director P.W. Supt Admin. Asst. P.W. Secretary i Clerk Typist II Purch. Clerk . Maint III Foreman Maint II (3) Maint I o 5,837 o 0 114 2,233 15,139 ...'..',.114. ....~;~l)~r. o o o o .........,........'.....'()','.,',',.,.'" o o o o "n{)Y., o o o o o 00000 H.... ... .............. . . .......... ........... ..... .._........ ,...... .. ...... .... ......"..,.. .. ..... ,'....... ..'. .,. ..' ..' '.... .....]){ · .,.",',,0 ,.. ",(. "..,' "....','O{( .,...... . ......... ... . ,..,.0. .. '." 0 . ,....\$$~~1$t)..4$.g;~4$44t;~U$~4~$$))H . .434,8~Q SUMMARY OF COST FACTORS FOR THE COMING YEAR I I ! I I F.T.E. I 1996 1997 0.16 0.15 i I 0.24 0.231 I 0.19 0.19 I 0.13 0.15 0.17 0.19 1.00 1.00! 0.50 0.50 I 1 .50 1.44 0.50 0.50 Explanation of Personnel Total Salaries 9,502 11,106 6,150 3,625 4,593 34,782 18,522 44,720 14,071 1996 Adopted Total Frin e 4,177 4,882 2,703 1,593 2,019 15,289 8,142 19,658 6,185 Total! Compl & Frin e! 13,679 ~ 15,988 8,853 ' 5,218 6,612 50,071 26,664 , 64,378 i 20,256 ! I Total 9,399 10,424 6,082 4,137 2,426 34 ,400 18,319 45,077 13,917 1997 Adopted Total Frin e 4,177 4,633 2,703 1,838 1,078 15,289 8,142 20,034 6,185 Total Comp & FrilJ..9.~ 13,576 15,057 8,785 5,975 3,505 49,689 26,460 65,112 20,102 i1'btal' " ',.,. ',.,' ','," '," '," ,"'," .,. ,14LM.;4.uasl..:147T01f(64.J648 .....,...211t7191., · '. .144.nn". "'.S4L08t).' '.'..., , '201l2~Q, Supplies Commodities purchased for residents for resale Hydrants & repair parts General supplies Replacement from excavating curbs, asphalts & soil Fuel Repair parts Vehicle repair Repair parts for damaged facilities Repair parts for fountains/sprinkler system 5,500 10,000 6,155 4,500 3,867 5,000 3,300 3,000 2,000 Page 221 Watermain fittings & repair parts Office supplies Minor office equipment Computer equipment Computer supplies Printing & printed forms In house testing chemicals, disinfectants, etc. Protective clothing Other misc. supplies 3,000 800 150 500 250 350 950 _ 450 20 FUND NUMBER 601-49430 1997 WATER DISTRIBUTION BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Other Services & Charges Coliform testing Lead & copper testing Insurance costs Gopher State One Call Depreciation (bldgs & equip) Garage labor Honeywell contract Special water tests Lead & copper testing Educational reimbursement Dept. share of phone system & long dist. Mobile phone & duty pager Local travel Legal notice - Clean Water Act Dept share of refuse pickup-MSC yard Other repair & maint Capital Outlay None ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases 1,560 1,634 16,026 750 64,115 7,020 16,330 500 34,000 440 655 150 300 550 825 279 13 various conferences and/or schools Out of town travel Outside testing, older meters Hiring contractors, special repairs Misc. concrete repairs, water breaks Uniform & coverall rental Garage rental Rental of special equipment Sales tax Drug & alcohol testing Training manuals Safety films & books MN Rural Water Assoc Other subscriptions/memberships Dumping charges/water break debris i Item Description . Diaphragm Pump (#106) ! Onan Generator (MSC) (#148) ! Ram Hammer (#108) I i ; Original i Purchase [ Date I I 1990 1967 1990 1/2 Sewer/water 1/2 Sewer/water 1/2 Sewer/water Original Cost 995 3,250 8,000 City Manager Proposed, 1,500 i 10,000 I 6,000 i I i i I I i Proposed Cost 1,500 10,000 6,000 2,085 500 5,000 3,500 1,500 1,053 11,945 500 3,700 500 120 190 200 250 600 1997 Adopted bu~t 1,500 10,000 6,000 Diaphragm Pump: #106 - This is a general utility pump used to remove water from excavations, basements, etc. Onan Generator: #148 - This is the emergency generator for the MSC. It is proposed to replace it with a unit that will provide more versatiliby allowing it to be used at other locations. Ram Hammer for Backhoe #108 - This equipment is used for breaking up pavement and frozen soil. It is primarily used to repair broken/damaged underground utility lines. Page 222 CITY OF COLUMBIA HEIGHTS FUND TITLE: WATER UTILITY FUND NUMBER: 601-49440 ADOPTED 1997 BUDGET DEPARTMENT: WATER ADMIN &: GENERAL SUPERVISOR: FINANCE DIRECTOR DESCRIPTION The Administration Department of the Water Utility Fund accounts for one-third of the costs associated with the utility billing process and one-half the costs associated with meter reading. The remaining costs for utility billing are allocated proportionately to the Sewer and Refuse Utility Funds, and the remaining costs for meter reading are allocated to the Sewer Utility Fund. SUMMARY OF BUDGET The total budget for administration decreased by $9,049. Supplies decreased by $50. Other Services and Charges decreased due to less postage and sales tax. There is no Capital Outlay proposed for 1997. Transfers out increased by $2,329 due to increased labor charged to the Water Utility Fund and an increase in the transfer to the Data Processing Fund. PERFORMANCE OBJECTIVES 1) Review ahernatives to the current statement format to eliminate hand stuffing bills, thereby increasing efficiency and productivity of staff. 2) Review tasks currently processed manually to see if they can be computerized. Page 223 FUND NUMBER 601-49440 1997 WATER ADMIN Be GENERAL BUDGET ADMINISTRATION & GENERAL Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 Adopted Budget 1997 1999 2000 2020 2030 2171 2172 2280 2282 2997 2999 3050 3210 3220 3250 3310 4000 4050 4100 4300 4330 4390 4395 4997 4999 5170 5180 6997 6999 7100 7370 8997 9997 SUPPLIES Office Supplies Computer Supplies Printing & Printed Forms General Supplies Uniforms Vehicle Repair & Parts Gas,Oil, Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Telephone & Telegraph Postage Other Communications Local Travel Expense Repair & Maint.Serv. Garage,Labor Burden Rents & Leases Misc. Charges Subscription & Membership Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Transfers Out Trans to Data Processing TOTAL CONTINGENCIES & TRANSFERS TOTAL ADMINISTRATION & GENERAL 43 o 1,041 50 51 113 207 ..Hi.Stl5 2,077 465 3,730 o 100 o 338 100 47 o 11 78 ',.".' ..,.H '6~946". o 149 .. , ,",'. ',". ',... ,149H< 56 35 1,099 7 133 291 235 .............. .., . .. .......,....,4..856. 2,059 415 2,208 o 6 33 541 234 o 47 8 71 .".............-.............. .'..'.'."...5,&22 ........... ... ,".. .... .... ..... ... . . . . ...... 100 o 1,200 50 150 400 300 ."."...., ........ . , 2"'''iO''O' :::: ~::' ..::...:~~.'-",::, 2,235 500 4,000 86 50 50 400 130 100 50 20 650 <8,271.,.".." o 3,600 o 4,300 (f ""'1'.90(:L" 100 o 1,200 50 100 400 300 .d......____.._._...............". )<<H2;Uro . . 2,280 638 3,550 85 50 50 400 250 50 50 20 420 . . '.................. . · .".$43 o o , ,(>. 100 o 1,200 50 100 400 300 2,15Q 2,280 638 3,550 85 50 50 400 250 50 50 20 420 7,84.~ o o o 59,946 59,756 62,255 11,700 11,700 18,000 . . '~1 ;,e.:.;iltCl. :..:..:.....:::::::::::::;:::~iiI::::::A:z:~. . ::::: :j:;.ri:~c.:5' , )~():~~.,.,...~n~~".. ..' ".~.~.,' ......,.' Z~;$~4 '..,.,...,.'.','~;Q2~i. SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Personnel expenses are shown as Transfer Out-Labor, line item 7100. Supplies Printing of statements, envelopes, cards Meter reader uniforms Vehicle parts and gas, oil, lubricants Office supplies Other 1,200 100 700 100 50 Page 224 63,084 19,500 H$2~~ " ,..' . ..$~~s.f:7'. , 63,084 19,500 .,82,58~ " , '.,i2,577 fUND NUMBER 601-49440 1997 WATER ADMIN & GENERAL BUDGET -- SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Other Services & CharQes Telephone Postage Garage, labor & burden Other communications 638 3,550 400 85 Auditors fee Sales tax Rents/photocopies Other 2,280 450 250 190 Capital Outlay None ContinQencies & Transfers Administrative overhead Transfer to Data Processing Fund 63,084 19,500 Capital Equipment Replacement Fund Purchases None Page 225 CITY OF COLUMBIA HEIGHTS FUND TITLE: WATER UTILITY FUND NUMBER: 601-49449 ADOPTED 1997 BUDGET DEPARTMENT: NON-OPERATING SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the capital outlay costs for major improvements to water utility-related facilities and equipment. SUMMARY OF BUDGET The overall proposed budget for this activity is $26,100. The major capital items are one-quarter of the floor for the new cold storage building, revamping the generator hook up for Pump Station #2, and installation of additional lighting in the MSC yard. PERFORMANCE OBJECTIVES 1) Develop a residential meter replacement program as many meters are old and potentially under-reading. 2) Develop a lead service replacement program. Page 226 FUND NUMBER 601-49449 1997 NON-OPERATING BUDGET NON-OPERATING Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 1999 SUPPLIES 2010 Minor Equipment 2997 TOTAL SUPPLIES 2999 OTHER SERVICES & CHARGES 3050 Expert & Professional Services 4300 Misc Charges 4395 Sales Tax on Purchases 4997 TOTAL OTHER SERVICE CHARGES 4999 CAPITAL OUTLAY 5120 Building & Improv. 5130 Imprv.Other Than Bldg. 5170 Office Equipment 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS 7270 Trans Out Cap Equip Replacement 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL NON OPERATING 9997 TOTAL WATER UTILITY 000 ~:~(<Y~:{rn~(t:y~' ~ :~t} t:~::~<(r::::r:;.r:'::.:::~<:~t)/: : :=:: 'r._::::<'>~<::: :::(\(F~J ~:(; ":""'. 12,499 o o ,',',...'. .,...j~;4.$S o o 509 6,224 '.. .$/7$3 15,000 ............................ " '1' 5'..rii'(A' : ~ <:.:.:.:::_:....~Wv '" ." :"::'34"':"'23"".2" ", .. -.., . ..., . . .. '. -. . .<5 ", ,,1,.065.,718, , o 831 234 ,'," ,.,' "'.065"" .,,' ., , . ,. ,..... ... . . ..... .. .-..... ... ... ...........}/t..;.."""".'" 16,489 o 361 3,245 """.""2""""..09...."5' .. .... . . .... .. ... .""...",...,.....,:0..:. :'. 15,000 ............................ ......'..1'5"~.. :).:.\= }::~::, ~:, :~~: :: ....",.. "3""6" ',' "'on""" .....-.. ,.. . ........ .. ,.......",:,..l..,. ....................... . , '1" "2. '1'. '9' '7.' .1' .0:' , . . .. . . .. , . d.. . .... -. ..... ...". d.. . '. ,. ". .. ." . . .:.. '. ".. '.. ..~. .... . . .',. o o 400 ......'..,..400 1,000 5,000 2,200 2,800 ,"',' '1" .1"000' .', .".,,",..' . ....., ,.... . .. ... ... .. . .... .. . . ..... ,-, .... . .::::::;.,.....;.:..:,.:,:.::]':..:..;..'..,..:..,::.::-.. 15,000 ..--..-.................... .. '. '.. ,,15~oon. < /~$,4Q6 '. (1]342;439 .' SUMMARY OF COST FACTORS FOR THE COMING YEAR There are no personnel costs for this department. Explanation of Personnel Supplies None Other Services & CharQes Sales tax on capital items Capital Outlay Floor - Cold storage building Generator hookup for Pump Station #2 Yard lights for MSC 5,500 1,000 3,000 400 o 1 ,200 o ., .1t2oo o o 400 """ '.'.'...,.:.400 6,500 3,000 550 650 HU..,"'ioO,i't ,'.' : '., . :.':~:Yj:~\ ::J!i~: .: 15,000 . ,.............. ....."..... ..". Iil=S....... Chair replacement/drapes lunchroom Small equip. & tool replacement Contingencies & Transfers c. C. Move - $1,200 for capital items less than $1,000 to minor equipment line item #2010. Transfer out to Capital Equipment Replacement Fund 15,000 Capital EQuipment Replacement Fund Purchases None Page 227 o o 400 ""."'.'40..' .....,0 ... . ...... 6,500 3,000 o o ,.,',.Q,$OQ 15.000 , , · ,.l5\OOO ,". ,.. ....~6,lOO ,j,$46~t(n 550 650 REVENUE 602 1997 SEWER BUDGET SEWER UTILITY Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest On Investments 36211 Int.-Current Value Cr. 36212 Int.on Reserve Capacity 36290 Other Misc. Revenue 36293 SAC Charges Collected 36997 TOTAL MISCELLANEOUS 37000 CHARGE FOR CURRENT SERVICES 37210 Sewer Service Charge 37211 Intere:!. Sewer Charge 37250 SAC. Charge Refund 37270 Interceptor Maint. 39101 Gain/Loss Fixed Asset 39140 Other Ref. & Reimb 39197 TOTAL CHARGE FOR SERVICES 39200 TRANSFERS IN ~~o Tm~~~C~~I~ 39297 TOTAL TRANSFERS 39997 TOTAL SEWER UTILITY TOTAL EXPENDITURES INC/DEC TO RETAINED EARNINGS BEGINNING RETAINED EARNINGS RETAINED EARNINGS ADJ. DEP ON CUSTOMER CONTR. ADD: CAP IMP TO BE DEP. ENDING RETAINED EARNINGS 7,062 5,347 60 o o ..'.',.,'..1~.H~t 980,042 2,943 o o 160 o ',.,..'...,.~$$A4$ 12,648 4,670 203 o 23,450 H(4()WQ7i. ..' . 1,049,909 11,166 o o 152 o ',," """"1' '."'06. .', """".22" '..' '7H '. .... '" .. ........... .. . ,-.. .. .. . ... . .....,.."".,.,........".1;..,..".'.., 8,500 5,500 o o o H .,.,.14,()()() ..'. . 1,151,079 3,200 o o o o ," "H1'. . .'5;4' ',' H2.. 7" '9'" ',H . . . ". .. . .. . . . . . '" . . . ... . '.."....,..1""...'.,.."".. ' 8,000 4,000 150 o o , .'12J5QH.,," 1,075,680 4,000 o o o o J,Q1$~$a() ... 8,000 4,000 150 o o 1211~O 1,075,680 4,000 o o o o t,07~;2~Q 51,612 324,424 0 0 0 ...'.. L}51;6'12:324~424' .., ,..<..L<o .".' .......', r ','..{Q' ,""..' '0 .'..i}04t;~2$....'JU$i~~:t.1~ie7f..Jl($1~eao .'.,' '.t091,8~Q , , t~ 167;966 (140,740) 1,572,137 1,431,397 38,935 4,117 ....,1;414,449. "'. '.iAl$~ta71. (68,249) 1,474,449 1,406,200 38,935 338,903 "'" ., '1.."]:,' '84' H..,' ""D3S' ... ... . .. ... ... ,. '.. ... ......... . ,. .. . n... .... :...,.........:.): :'. .',':':., . .:',: Revenue Narrative . . ..". i .i,~$Q;~$6 ,.... (211,957) 1,235,415 1,023,458 38,935 25,900 i......ljtl$Et2~$...'., .. ...'.1,.~$Ql451 ' (158,621) 1,572,081 1,413,460 38,935 8,700 '..1;4$1)095 1.2$0,451 (158,621) 1,572,081 1,413,460 38,935 6,300 .'.)1.4$8,695 All revenue in the Sewer Fund is generated from user fees to customers. Sewer rates are based on the amount of water consumed. On residential rates, there is a minimum and maximum charge. Commercial rates do not have a maximum charge. The City's costs in the Sewer Fund (primarily for sewage disposal through the Metropolitan Waste Control Commission) have greatly increased since the last rate increase to customers. Based on this, it is essential that the City Council consider a rate increase in the Sewer Fund. Page 228 CITY OF COLUMBIA HEIGHTS FUND TITLE: SEWER FUND NUMBER: 602-49450 ADOPTED 1997 BUDGET DEPARTMENT: COLLECTIONS SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the maintenance of the City's sewer collection system, Included in this activity group are repairs of manholes, main and lateral sewer lines, lift stations and drainage ponds. The City's sewers are regularly checked using televising equipment, and cleaned using the rodder and vactor. Annual sewer flows are between 550-600 million gallons to MCWS for treatment. SUMMARY OF BUDGET The overall budgeted amount for this activity is $382,540, a decrease of $16,515 from the 1996 budget. Personnel costs decreased $14,384 due to reassignment of hours based on 1995 usage. Overall supply costs increased $9,312, reflecting actua/1995 costs for fuel and vehicle equipment repair costs, a need for a new cable for the sewer T.v. camera, and an increase in parts cost for the vactor. Service charges decreased $11,443 due to decreases in costs for garage space, insurance, and depreciation. PERFORMANCE OBJECTIVES 1) Develop and implement a systematic sewer televising program to catalog and track the condition of lines. 2) Develop and implement a storm water utility to remove storm sewer costs from the Sewer Fund. 3) Implement a meter replacement program. Page 229 FUND NUMBER 602-49450 1997 COLLECTIONS BUDGET COLLECTIONS Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 100 1030 1070 1700 1997 1999 2000 2010 2011 2020 2030 2160 2161 2171 2172 2173 2280 2282 2990 2997 2999 3050 3105 3120 3210 3250 3310 3320 3500 3600 3800 3810 3830 3840 4000 4020 4050 4100 4300 4330 4376 4390 4395 4910 4920 4930 4940 4997 PERSONAL SERVICES Vac. & Sick Accrual Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Minor Computer Equipment Computer Supplies Printing & Printed Forms Maint.& Const.Mat. Chemicals General Supplies Uniforms Protective Gear Vehicle Repair& Part Gas, Oil, Lubricants Comm.Purch.for Resal TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Ed Act. Educ. Reimbursement Telephone & Telegraph Other Communications Local Travel Expense Out of Town Travel Expense Legal Notice Pub!. Insurance & Bonds Utility Services Utility Electric Utility Gas Utility - Refuse Repair & Maint. Services Honeywell Maint Garage,Labor, Burd Rents & Leases Misc. Charges Subscription, Memb. Misc. Civic Affairs Taxes & Licenses Sales Tax on Purchases Building Depreciation Dep. On Improvements Equipment Depreciation Office Furn. Dep. TOTAL OTHER SERVICE CHARGES 2,985 82,691 36,237 ... ......................... ..nHJ~t~~1$, 542 o o 17 9 5,077 2,327 9,315 255 311 2,826 2,740 o .T. .'.. ..'~$A1$ '.'.. 674 881 211 559 41 41 312 o 17,272 569 7,580 353 702 3,454 14,979 6,615 33,084 69 159 o 1,451 1,788 1,709 72,114 27,343 6,334 lS$;~~.' Page 230 657 78,466 .."....38&79% i.jtS;OO2 .,..'..... 555 o 30 o 24 3,458 2,477 7,048 88 235 5,866 2,697 o .....':......'..'.'.,22;47$... 560 738 o 463 25 23 438 109 17,704 o 8,033 374 979 1,289 14,979 7,254 33,689 o 105 200 30 1,462 1,736 62,504 27,879 904 """'..'.'1' .'&"" '.1"..4" '7:'. '1...'... . ..... .. . ....-.. . . ......... . . . ...,. . ..,....:........'",.........',.....", o 112,885 49,620 .162;505 800 150 500 500 o 7,500 3,150 11 ,840 15 750 3,700 2,968 300 ""32""""7' 3' .....','..",.,.Vl.... 2,250 1 ,405 300 550 180 160 1,200 50 18,235 o o o 825 6,200 14,979 6,650 33,278 100 195 o 30 4,545 1,756 72,055 27,963 11,471 .~P4.$f7. ",... o 99,069 49,052 ., .................-,.............. ,.,"""""';;;....8"";;;.".;;;"" :.:)::){r()~~,... :~::~~:~-::~} ~ :-: 800 150 500 250 50 8,500 3,150 17,340 18 450 6,000 3,977 300 "".'..A>i'.....t.i.S ,..,,', ," :.t::~:~:::.:.::)~~:{~~,' ::::~):): 2,250 1,135 300 625 180 160 900 50 15,783 o 8,274 385 855 6,200 16,330 7,800 30,878 100 195 o 30 4,545 1,759 74,104 19,539 557 . ... .O~~t'34 o 99,069 49,052 T '14$,121 , 800 150 500 250 50 8,500 3,150 17,340 18 450 6,000 3,977 300 _41;~R_ 2,250 1,135 300 625 180 160 900 50 15,783 o 8,274 385 855 6,200 16,330 7,800 30,878 100 195 o 30 4,545 1,759 74,104 19,539 557 ......192T~34_ FUND NUMBER 602.49450 1997 COLLECTIONS BUDGET COLLECTIONS Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 4999 5130 5170 5180 5997 9997 CAPITAL OUTLAY Improv Other Than Bldg Office Equipment Other Equipment TOTAL CAPITAL OUTLAY TOTAL COLLECTIONS o o 114 """""""'1"'1""".,. .....-...-.... ., .... ..... ....- ....- . -. .... ............. . . - - . . ... ......",. .... ......',..", ....'"...,....,)!t..:. .,..'...'...343~t4bi... 7,953 o 96 .""""""""""'8".'04."""9.".. ... '... .... " -. ".. ........... . . ..... '. ",'", ,". ' .... ...... -, . ::::::.:::>::.:::::-::?:..,.'~>:..>:..:...,.. : ...., ."..................... ""'.""3' ':;'.0.'.'0'..06"""" ......... .. .. ,......... . " . . ::: ::::::: :::: :.:: .:.: .,~. ::'" ::,0,.' .:: : o o o .. . ..... .......... " . ..,', "0" ..... .. ... " ," ... .. -, - .... ..... .. .... ... :,'::,:'_.,::,:,::.:::-:'.:,:..::-:::....: ........".......... n.. }$QQ;O$$ o o o .'..).,.......it.,....,.O... .. ....... ,......, '.---.-,-. .... ................'........... \>$$2.$4() o o o o · .$$2;54<t SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 1996 Ado ted 1997 Ado ted Total Total I F.T.E. Total Total ComPi Total Total Comp Employee 11996 1997 Salaries Fringe & Fringe ' Salaries Fringe & Fringe P.W. Director ! 0.17 0.16 10,096 4,438 14,534. 8,964 4,438 13.402 P.W. Supt 0.23 0.22 11 ,107 4,882 15,989 9,357 4,633 13,990 Admin. Asst. 0.19 0.19 6,150 2,703 8,853 5,460 2,703 8,163 P. W. Secretary 0.15 0.15 3,625 1,593 5,218 3,713 1,838 5,551 Clerk TypistlllPurch, Clerk 0.18 0.20 4,594 2,019 6,613 2,178 1,078 3,256 Foreman 0.50 0.50 18,522 8,142 26,664 16,443 8,142 24,585 Maint II (3) 1.50 1.44 44,721 19,658 64,379 40,463 20,034 60,497 Maint I 0.50 0.50 14,071 6,185 20,256 12,492 6,185 18,677 !total... ..' -. .. - -. -." '.: ;.-..3~42:. ::3~37:~ ri:(j )1j:~(:886'..' ......-:::r: :{isfmo .;:. . ...................... "'.' ......................._-. .... ,.1t)Z506,. ,.",'. ,. ,Q9069... .49052 148121 Supplies Misc. office/computer supplies Materials to repair excavations Manholes & frames, grates, etc. Misc. concrete repairs Lift station degreasers/disinfectants Misc. chemicals Cable for T.V. tractor Supplies for closed circuit T.V. unit Rodder supplies General maintenance supplies Vactor supplies Protective gear/seasonal T-shirts Vehicle repair & parts Gas, oil, lubricants Wyes & supplies resold to plumbers 1,750 1,000 5,500 2,000 2,750 400 3,000 200 10,000 2,140 2,000 468 6,000 3,977 300 Page 231 FUND NUMBER 602-49450 1997 COLLECTIONS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Other Services & CharQes Expert & professional services (Gopher State One Call, lab tests, outside contractual services) Various seminars, training & ed. reimburse. Dept share of phone sys., pager, cell phone Out of town travel, conferences/schools Local travel, conferences/schools Misc. services Insurance & bonds Electric utilities Gas utilities Refuse pick-up Capital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases 2,250 Silver Lake lift controls and telemetry Surveillance system repairs Misc. concrete repairs Safety meters - repair & certification Honeywell maintenance Garage labor Garage space rental Uniform & coverall rental Rental of special equipment if needed Miscellaneous other services Sale$ tax Depreciation, bldg/equip 2,500 1,600 1,100 1,000 16,330 7,800 29,120 1,058 700 325 4,545 95,959 1,435 805 900 160 50 15,783 8,274 385 855 Original City 1997 Purchase Original Proposed . Manager Adopted , Item Description Date Cost Cost ' Proposed ' Budget i i Diaphragm pump (#106) 1/2 Sewer/water 1990 995 1,500 1,500 1,500 , Onan generator (#148) 1/2 Sewer/water 1967 3250 10,000 10,000 10,000 Ram Hammer (#108) 1/2 Sewer/water 1990 8000 6,000 6,000 6,000 Diaphragm pump: #106 - This is a general utility pump used to remove water from excavations, basements, etc. Onan generator: #148 - This is the emergency generator for the MSC. It is proposed to replace it with a unit that will provide more versatility allowing it to be used at other locations Ram hammer for backhoe: #108 - This equipment is used for breaking up pavement and frozen soil. It is primarily used to repair broken/damaged underground utility lines Page 232 CITY OF COLUMBIA HEIGHTS FUND TITLE: SEWER UTILITY FUND NUMBER: 602-49480 ADOPTED 1997 BUDGET DEPARTMENT: DISPOSAL SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for payments to the Metropolitan Council Wastewater Services. SUMMARY OF BUDGET This budget has decreased $96,521 compared to 1996 based on a 5% increase in treatment costs and applying credits for overpayment in 1995, current value credit and credit for the Hilltop interceptor. PERFORMANCE OBJECTIVES 1) Monitor MCWS progress on stabilizing charges. Page 233 FUND NUMBER 602-49480 1997 SEWER DISPOSAL BUDGET DISPOSAL Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 1999 2900 2997 9997 SUPPLIES Metro Sewer Bd.Chg. TOTAL SUPPLIES TOTAL DISPOSAL 724,093 723,413 837,680 741,159 741,159 .rtu...t24.;b93:i...i:::;I~= Un831\e8d/I...............;;~<:;~:.,. ......'..... < ...141.15~ ...7!.4;~9a _.:$$1.$$)/741 ;t59 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel There are no personnel costs associated with this department. Supplies Treatment charges Credit for 1995 overestimate Credit for current value Credit for Hilltop interceptor 816,756 (23,608) (22,272) (29,717) Other Services & CharQes None Capital Outlay None ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 234 CITY OF COLUMBIA HEIGHTS FUND TITLE: SEWER UTILITY FUND NUMBER: 602-49490 ADOPTED 1997 BUDGET DEPARTMENT: SEWER ADMIN Be GENERAL SUPERVISOR: FINANCE DIRECTOR DESCRIPTION The Administration Department of the Sewer Utility Fund accounts for one-third of the costs associated with the utility billing process and one-half the costs associated with meter reading. The remaining costs for utility billing are allocated proportionately to the Water and Refuse Utility Funds, and the remaining costs for meter reading are allocated to the Water Utility Fund. SUMMARY OF BUDGET The total budget for administration decreased by $9,049. Supplies decreased by $50. Other Services and Charges decreased due to less postage and sales tax. There is no capital outlay proposed for 1997. Transfers out increased by $2,329 due to increased labor charged to the Sewer Utility Fund and and increase in the transfer to Data Processing Fund. PERFORMANCE OBJECTIVES 1) Review alternatives to the current statement format to eliminate hand stuffing bills. thereby increasing efficiency and productivity of staff. 2) Review tasks currenty processed manually to see if they can be computerized. Page 235 FUND NUMBER 602-49490 1997 SEWER ADMIN Be: GENERAL BUDGET ADMINISTRATION & GENERAL Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 1999 2000 2020 2030 2171 2172 2280 2282 2997 2999 3050 3210 3220 3250 3310 4000 4050 4100 4300 4330 4390 4395 4997 4999 5170 5180 5997 6999 7100 7370 8997 9997 SUPPLIES Office Supplies Computer Supplies Printing & Printed Forms General Supplies Uniforms Vehicle Repair & Parts Gas, Oil, & Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Telephone & Telegraph Postage Other Communications Local Travel Expense Repair & Maint.Serv. Garage, Labor,Burden Rents & Leases Misc. Charges Subscription & Membership Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Transfers Out-Labor Trans To Data Processing TOTAL CONTINGENCIES & TRANSFERS TOTAL ADMINISTRATION & GENERAL 17 o 1,041 43 51 113 207 ,_ ___'H.d ....,.."....... , . '....t'.'4.'.72' , .. ....,.. . ........ -..::::":::.::';',..,.:..:.' .:,:;' 2,077 464 3,727 o 100 o 338 100 o o 7 63 6,876 ' 42 35 1,099 7 132 291 235 '.'.'.",',...'...,'.".......... .'. . . 't'.0"".1 ::::;.:.:::,::::.:/:::,:~~ 2,060 414 2,208 o 6 33 541 234 o 47 8 68 .,-..,.,'..,.,...-,....-.........-... " " ."S....',l:l'<i'g'" .:,..:...;';.,::,',.~~::I::...: . 100 o 1,200 50 150 400 300 ,,' .,., ,.",.., '. ,2;200 2,235 500 4,000 86 50 50 400 130 100 50 20 650 .....-.._"........ .", .;J3,2;71 o 0 149 0 :-':' ~ ::: ~ '.' ~ ::',/':": :<1~4g:,': ::'~' ::.~::~::~:y(~r~.:~)r~:otr':.... 100 o 1,200 50 100 400 300 .........,.....q. ',. .2;150 .'..'.,...'.. '..', 2,280 638 3,550 85 50 50 400 250 50 50 20 420 ..',.....' '.,'1',843.'" 3,600 0 4,300 0 "'.],9Qn.' ",." ',.. .,..0.". .". .," Adopted Budget 1997 100 o 1,200 50 100 400 300 2,15Q 2,280 638 3,550 85 50 50 400 250 50 50 20 420 7.843 o o {} 59,946 59,756 62,255 63,084 63,084 11,700 11,700 18,000 19,500 19,500 , , . '71 646 "<;j';1~45&.. ..' '. '.$0.2$5 .,. .\,/ .He2.;S64.,. . ,,'...., '.,' .82.584 .~~:1~.<.~$,~tE3 ,.....,sa.$2$'.. ..,'.....~\$7'7:,,',.,.'.. ...."'.$~;517 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Personnel costs are shown as Transfer Out - Labor, line item 7100. Supplies Printing of statements, envelopes, cards Meter reader uniforms Vehicle parts and gas, oil, lube Office supplies Other 1,200 100 700 100 50 Page 236 FUND NUMBER 602-49490 1997 SEWER ADMIN Be GENERAL BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Other Service & CharQes Telephone Postage Garage, labor & burden Other communications 638 3,550 400 85 Aud~ors fee Sales tax Rents/photocopies Other 2,280 450 250 190 Capital Outlay None Contingencies & Transfers Administrative overhead Transfer to Data Processing Fund 63,084 19,500 Capital EQuipment Replacement Fund Purchases None Page 237 CITY OF COLUMBIA HEIGHTS FUND TITLE: SEWER UTILITY FUND NUMBER: 602-49499 ADOPTED 1997 BUDGET DEPARTMENT: NON-OPERATING SUPERVISOR: PW DIRECTOR DESCRIPTION This activity covers the construction and/or major repairs of the City sewer collection system. SUMMARY OF BUDGET The overall budget for this activity is $34,175. Capital outlay includes one-quarter of the floor for the new cold storage building. PERFORMANCE OBJECTIVES 1) Develop and implement a storm water utility to remove storm sewer costs from the Sewer Fund. 2) Develop and implement a systematic sewer televising program to catalog and track the condition of lines. 3) Develop residential meter replacement program, as many meters are old and potentially under-reading. Page 238 FUND NUMBER 602-49499 1997 NON-OPERATING BUDGET NON-OPERATING Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 1999 SUPPLIES 2010 Minor Office Equipment 2997 TOTAL SUPPLIES 2999 OTHER SERVICE CHARGES 3041 Attorney Fees-Civil Process 4395 Sales Tax on Purchases 4997 TOTAL OTHER SERVICE CHARGES 4999 CAPITAL OUTLAY 5120 Building & Improv. 5130 Imprv.Other Than Bldg. 5170 Office Equipment 5180 Other Equipment 5199 Cap'l Equip Replace/Const. 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS 7270 Trans Out Cap Equip Replacement 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL NON OPERATING 9997 TOTAL SEWER UTILITY o 0 100 100 T\\.....,.qb, .','..0 ."i.'.....' ."..}oo.... ' '... ...'..Tioo' " , 2,300 2300 :i_~.., .~, 11,136 6,695 0 0 HHHHOHH:346 ""."..,... H1,37~H "HH375HH H~136 \7;041 .. ,.,. ...n .,'..1;375 · . '. ','< .(a:t5 '...'.. ' o o 509 3,345 ,""'."'3"'8'54"'" . .. ... . . ......... . . . '. .. . ::,.:.:,::...::.::'>:>':::.;:.". .....::.: .......i:..,..ii;~., .,..'..T.........3~t99() , .,.'.f.187,ges 1 ,497 o 361 4,212 324,425 , ",' """330"""""""9"'5"'" ". ... ........ .. . .. ... . ,'..',:,..,:.......'"" .,,;4....,... 6,000 5,000 o 7 ,400 o """'j"S,'"H',.,O,' . .... . . .','......'." ,;40., HHdHH?Ei,999 "'" H2Ei,009 .t5;{)C)C)., ,., 25000 '.......~~;$$a '.............#:ai$ .,. ,.,..1)194;8'11 ,l~38([2S6 SUMMARY OF COST FACTORS FOR THE COMING YEAR There are no personnel costs for this department. Explanation of Personnel Supplies Misc. supplies Other Services & CharQes Sales tax Capital Outlay Storage shelving @ MSC MSC lighting improvements Floor in cold storage building Drapes for lunchroom 500 500 5,500 250 100 375 6,500 o 550 1,650 o ,",",.',", """8H'7..00"" ", . ....,.... - " :,::,;::,::::,::,:':".:.::..::::"..:,{.::.:',.:,:::::': 25,000 .......................,..-,.......".. '. H .....".25;000 '< '. ' ..$4,11$. ...,.. ..... ........ ..".....,........ ..' ."1 25'O'A~1' :..... ::\~).,:. -.:: ~~: Chair replacement Small equipment & tool replacement Jackhammer Cellular phone (1/2 ea S/W) c.c. Move - $2,200 for capital items less than $1,000 to minor equipment line item #2010 ContinQencies & Transfers Transfer out to capital equipment replacement fund 25,000 Page 239 o 375 ,375 5,500 o -" o 1,000 o 'p,qQO 25,000 .' .'25,OOq ."... ".$4".175 1:250.451. 300 500 1 , 000 _ 150 REVENUE 603 1997 REFUSE BUDGET REFUSE UTILITY Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33422 State Grant 33600 County Abate Funds 33997 TOTAL INTERGOVERNMENTAL REV 36000 MISCELLANEOUS 36210 Interest on Investment 36290 Other Misc. Revenue 36997 TOTAL MISCELLANEOUS 37000 CHARGES FOR SERVICES 37310 Refuse Service Charge 37311 Interd Refuse Charge 39140 Other Refunds & Reimbursements 39197 TOTAL CHARGES FOR SERVICES 39200 TRANSFERS IN 39202 Transfer Fm Recycling 39297 TOTAL TRANSFERS 39997 TOTAL REFUSE UTILITY TOTAL EXPENDITURES INC/DEC RETAINED EARNINGS BEGINNING RETAINED EARNINGS RETAINED EARNINGS ADD; CAPITAL IMP TO BE DEP ENDING RETAINED EARNINGS o 46,983 "' ................................ ,.. """"46""'. '9"8.'3'" .. .. .. '. . '" . ...... .. ..... ..... . ::....:.:.::...... ..)............;::::;::..: 000 64 131 40,000 45,000 j.64~1a1.>< .... (".,.46;000> ,. .'/ .4$~OO{) 29,293 51,762 29,000 29,000 "...'292~.)~~~:i~ 0 ,..,... ,.."" ,0 , ., ',', ,. ", .,<'..' ,'.; " "...... _ ' , ":a9jQ()() '.,.. ,. . .<29~oon.< .,.. . 1,305,441 18,391 o ""1"'323". ".'8'$2"'.' .. .. ... .. "." -, - . <::~ ::..:~:. . ",' .,:~: ::.."...:. 1,246,213 47,681 o "..".'....'.';2$.SjE$4.../ 1 ,150,665 22,800 o ""1"'13" "'4""65"" .... .. lh..,...".;,'",.,.. 1,152,358 20,862 o ............."............... ... .. . ,-, . . .i....,...,l,m7a~p Adopted Budget 1997 o 45,000 45,OOQ 29,000 o 2.9,OOQ 1,152,358 20,862 o ..... ,','. <1.17$,22Q 00000 , " "'" , "'" ,".'.'0. '..'..<.tr """.""'.'.".....'.(f', ."'.'.'.....'..'..",',.H} 6'," ., '. '0 li4QQ.1Qa1;420~_.1~24~.4~. '.t;24't~OH.", ,J.247.2gQ "'1'2'3$'" 6'0". .. . . . . . -, .... . . . ".,.i' '.:,.',..".,,1... 161,507 753,209 914,716 150 ""...'.914.866. ' '..1U274iP2$ 146,414 914,866 1,061,280 HHd 1,9:31 " 1~063;2n. ...... , .. H..H, ",d '303' , .., 0' , 1 ' lL,.,iJt.. (60,626) 1,021,403 960,777 o '., · .,',.gaC);'i'7'7., r('d.3ij7(4~a ......'..' (120,203) 1,002,585 882,382 ..,,>3:?OO . " "..885$82 '1.367,423 (120,203) 1,002,585 882,382 3,000 . <885 ;382 Revenue Narrative County Abatement Funds: Money is reimbursed for funds spent over and above the City's revenue for recycling and yard waste. Interdepartmental: Monies received from City departments for refuse services. Refuse Service Charge: Monies received from residents' refuse, recycling and yardwaste billing. Page 240 CITY OF COLUMBIA HEIGHTS FUND TITLE: REFUSE FUND NUMBER: 603-49520 ADOPTED 1997 BUDGET DEPARTMENT: REFUSE SUPERVISOR: ASST TO CITY MANAGER _ DESCRIPTION This activity administers the refuse collection and disposal contract and the billing for the same. The City has a three-year contract with BFlIWoodlake Sanitary Services, Inc. for collection and disposal services that runs through December 1996. During the summer of 1996, the City will be exploring whether to go out for bids or attempt to renegotiate the current contract. On average, 5,664 households use the unlimited service, 260 households are on low volume service, and 200 residences are on the senior citizen rate. Additionally, 125 multiple dwellings and nine City facilities are receiving dumpster service. Refuse collected averages 621 tons per month. SUMMARY OF BUDGET The Refuse Collection and Disposal budget increased by $50,155 from 1996 to 1997. Expert and Professional Services increased by $43,486, due to the projected increase of cost of services. Additionally, Transfers Out- Data Processing increased by $1,500 to $19,500, and Transfers Out-Labor increased by $5,132 over 1996, due to the movement of employees through the wage schedules. Minimum increases and decreases occurred in the other line items to account for the overall increase. PERFORMANCE OBJECTIVES 1) Actively promote the unique aspects of the current contract and inform residents of the weekly opportunities to dispose of problem items with their regular refuse collection. 2) Review the current rate structure and determine whether to adjust refuse rates. Page 241 FUND NUMBER 603-49520 1997 REFUSE-COLLECTION BUDGET COLLECTION & DISPOSAL Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 1999 2000 2020 2030 2997 2999 3050 3105 3210 3220 3310 3420 3430 3500 3600 4000 4100 4390 4395 4997 6999 7100 7370 8997 9997 SUPPLIES Office Supplies Computer Supplies Printing and Printed Forms TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Educ Activities Telephone & Telegraph Postage Local Travel Expense Advertising Enterprises Advertising Other Legal Notice Publishing Insurance & Bonds Repair & Maintenance Rents & Leases Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CONTINGENCIES & TRANSFERS Transfers Out-Labor Transfer Out-Data Processing TOTAL CONTINGENCIES & TRANSFERS TOTAL COLLECTION & DISPOSAL o o 521 .................................... """""""".S"'2"'1".""'" ....".......... . . ......." . . . ,. ..... .. ,.... . :: :::::"::::;:::::.:::'::(> ,",' ,::.::,::';.:": o o 465 ..............,..,... .." ..........465.' 50 o 600 ..,'..,...........'.),650..'..'.... ..-.... .."........ 50 o 600 '000...'.'."'" . .. .....".". 50 o 600 650 858,789 22 499 2,527 o o 18 o 7,954 o 51 2,689 34 .i$/Z~.$.$l 43,057 o , " ". ..A'3' '.rilt7". . :.:.........:.~:~<:+~r:::,.:.. , '.' '916Ast 878,015 o 450 1,104 o 242 16 o 4,077 o 120 4,138 33 " ,',' ",.. .SS"'Q" """'9.. 5' , " . . ," . . " , . ,. . --. .. . . "' . . . "." . '. -. .. . .. ... ",...."".....""'.'",.1.,,,,'..'.',.. 52,434 11,700 """"..."'$4"".."""'.3".4"'" "," '," .. .. ,".. ,'. .. u_, . ., .. . ",.... ... .. . . .. ". . . , (.i2:~94' 870,918 o 159 2,000 50 o 100 o 4,198 o 115 5,500 20 ""SS' "3'." 0"6'0"" . .. ... ....... .. . -- - . . . ... ,. . . ;:;::;.:...:.: ..'......,.:.:,:,:..:... 44,727 18,000 ) .... .~2.7~1- .......946;437 . SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Personnel costs are shown as a Transfer Out - Labor; line item 7100. Supplies 1/6 cost of misc. office supplies for utility billing 1/6 cost of envelopes & statements for utility billing Other Services & CharQes Projected contracted refuse collection services (5% over current average billing) Auditor's fee Portion of main teleph. trunk line; long distance calls 1/6 of postage costs for utility billing & dept. mailings Mileage reimbursement Solid waste management charge to facilities Liability & property insurance 913,264 1,140 200. 2,000 50 5,500 4,027 Page 242 50 600 914,404 o 200 2,000 50 100 50 100 4,027 100 o 5,500 52 $26.;$~.' 49,859 19,500 ',.,." ""6""35'9".' , ,......,........,...,Q~'..'.'..',..'. . . .996.$92 .. .' City newsletter Phone listing in directories Notice for bids Kodak copying charges Sales tax 914,404 o 200 2,000 50 100 50 100 4,027 100 o 5,500 52 Q26j583 49,859 19,500 69,359 '. '.<996,59~ 100 50 100 100 52 FUND NUMBER 603-49520 1997 REFUSE-COLLECTION BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlay None Contingencies & Transfers Transfers out of various staff time engaged in refuse activities 49,859 Transfers out of data processing expenses charged to refuse 19,500 Capital EQuipment Replacement Fund Purchases None Page 243 CITY OF COLUMBIA HEIGHTS FUND TITLE: RECYCLING FUND NUMBER: 603-49530 ADOPTED 1997 BUDGET DEPARTMENT: REFUSE-RECYCLING SUPERVISOR: ASST TO CITY MANAGER DESCRIPTION This activity provides administrative oversight of the recycling contract between the City and BFI/Woodlake Sanitary Service, Inc. The City negotiates with the hauler to collect nine items in the curbside collection program, plus tires and scrap metal at the recycling drop-off center. The City consistently recycles in the top three in the County and continues to meet and exceed the recycling goals set by the Metropolitan Council and Anoka County. SUMMARY OF BUDGET The 1997 recycling budget increased by $14,502 over 1996. Expert and Professional Services increased by $17,166, primarily due to a projected increase in cost of services. Personal Services decreased by $2,800, and total supplies decreased by $2,755. Buildings and Improvements decreased by $2,800. Minor increases and decreases occurred in the other line items to account for the overall increase. PERFORMANCE OBJECTIVES 1) Seek innovative ways to promote, publicize, and encourage the low volume service option. 2) Employ methods to increase recycling in the multiple dwellings and rental units through a County grant. 3) Implement the redesign of the Recycling Center to increase its efficiency for the users and volunteers staffing the facility. Page 244 FUND NUMBER 603-49530 1997 REFUSE-RECYCLING BUDGET RECYCLING Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 100 1070 1700 1997 1999 2000 2010 2030 2170 2171 2280 2282 2997 2999 3050 3105 3210 3220 3310 3320 3420 3430 3500 3600 3800 3810 4000 4050 4100 4300 4330 4360 4395 4910 4920 4930 4940 4997 4999 5120 5170 5180 5997 6999 7100 7280 7370 7400 8997 9997 PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Printing & Printed Forms Program Supplies General Supplies Vehicle Parts & Repairs Gas, Oil, & Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Educ Activiities Telephone & Telegraph Postage Local Travel Expense Out Of Town Travel Advertising Enterprises Advertising Other Legal Notice Publishing Insurance & Bonds Utility Services NSP Utility Repair & Maint Garage, Labor & Burden Rents & Leases Miscellaneous Charges Subscription & Membership Prior Period Adjustment State Sales Tax Building Depreciation Dep. On Improvements Equipment Dep, Office Furn Depreciation TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Buildings & Improvements Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Transfers Out-Labor Transfer Out - Cap'l Projects Trans To Data Processing Trans Out To Liquor TOTAL CONTINGENCIES & TRANSFERS TOTAL RECYCLING 497 433 3,000 1,000 1,000 543 174 1 ,200 400 400 >1j04O< ..j~o7(4t~oo'" .'.'., ",.,,,4QQd. ,,_:1,400 2 o 1,531 119 459 o o ................................. . , ',. "';,.),'...'.<iI'l' ,', : ;: ~;: ~::: ~ ~. ~:\~~::(:{ .; ~:::: 257,522 130 204 1,200 125 o 444 17 o o o 118 33 398 184 o 87 o 140 o 289 692 41 '. ...'..'26" ...1. 'f)."l2' 4'" . '". '. .. .. . . . .. ~:::::~,:<::.:',..'.-:,::,.i..,....-:...... o o 722 15 132 o 37 .......".................. .. ,",.".."..""".."'9"0"6" , .. .... . .... . ::>:-: :::::::::.:.:::::}:;:,'.> -: : . ..... .... .... ........... 263,814 118 264 1,113 102 o 170 16 o 4,077 o 246 381 599 405 o o o 191 o 289 882 47 ""',.".."2"'.7"2.."1' ."4'" .. . .. . .. '.. ,.. . . ."....... ...>.,'.......,...:....,.",1.... o 50 o 3,700 400 4,260 o 35 .,.-..........,..,........ , ""8"'44"'5'.." .,.. . ... '.' ... .:.:.::.:,'..r..:...::. ::"; 273,018 250 400 4,000 150 o 1 ,400 50 75 4,199 o 130 200 500 520 o 220 o 800 250 390 670 45 .,."..~$1,~p'l.. '.'. o 6,000 150 1,813 : ';'; ";' ;":' ; ;~::;:'~. ;\:j$p':; ::)( ~:\:::;;:)~jje;1~a: ~ ';' . ':':". o ..S;QOO 50 o 3,100 300 2,200 40 o ...."..'..................... ....... , "'."""..5'..5"90'.."'" . . ... .. . :.:: :': :>:: :.::: ?:: <i..." .'.: .:, ::, ~-:::: ::: 290,184 250 350 3,800 150 o 1 ,400 50 100 4,027 o 254 500 550 1,372 o 150 o 500 250 390 670 45 '.,. '30' ".4."9"92" , ". ,. . .. .. ... ..::-:<.:....:..:.<t::....:.,.'..:,..:. 3,000 200 o ..'H...'...n..U3~200',.. " 50 200 3,100 300 2,200 40 o · ....5;899 290,184 250 - 350 3,800 150 o 1 ,400 50 100 - 4,027 o 254 500 550 1,372 o 150 o 500 -, 250 390 670 45 ,',304.797 3,000 o o 3,000. 43,056 43,587 44,727 49,859 49,859 00000 11 ,700 0 0 0 0 00000 $4~15.e.43i5a'7 '.>4472'7 ", ,49.,859H , 53,0.54 .'$1$~~$f ..'..', .$1~;p~7:a&P;~3$$6$;14.r . ... ". .... ,a68.141 Page 245 FUND NUMBER 603-49530 1997 REFUSE-RECYCLING BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel !10181'."'.......,....'..'" , F.T.E. , ! 1996 19971 : nla 0.02 i ," ,.,.,'.'., 'i.>)li.o/d2h..'.'.'.", Labor Transfer From: Public Works 1996 Adopted 1997 Adopted 1,000 400 '.'.' '. ..}/ >. .... '.'. ... .it/) { . .....Y< .,',.1 .,( ..', i1;OOO '... · ..i .. .)4Oti." 2,500 283,394 1,140 2,000 3,650 250 350 1,775 2,025 150 3,000 200 49,859 50 Recycling Center supplies (brochure rack, shelving, small tools, 1 st aid kit, etc.) Signs at Recycling Center Propane Recycling container liners for the parks Multiple dwelling containers Replacement parts for oil filter crusher Supplies 1/6 cost of misc. office supplies for uti!. bill 1/6 cost of envelopes/statements for utility billing Recycling informational brochures and flyers Promotional recycling items for Recycling Center Other Services & CharQes Projected contracted recycling & yardwaste collection services (5% over current average billing) Auditor's fee Kiwanis staffing of recycling center Curriculum support for Global Action Plan Recycling conferences Portion of main telephone trunk line; portable phone at Recycling Center 1/6 of postage costs for utility billing Mailing of recycling informational brochures and flyers Mileage reimbursement Capital Outlay Blacktopping Recycling Ctr lot Chair for Recycling Center 600 300 City newsletter Kodak copying charges Labor costs for tire de-rimming and oil filter crushing Garage space allocation Memberships to ARM, RAM & various subscriptions Sales tax on taxable items Notice for bids Liability & property insurance NSP utility use at recycling center Depreciation Phone listing in directories 1,400 --L40Q, 350 1,000 200 350 300 40 1,400 500 550 1,372 150 500 100 4,027 254 1,355 50 City Council Move - $200 from Capital Outlay to Minor Office Equipment line item 2010 for capital items less than $1,000 ContinQencies & Transfers Transfers out of various staff time engaged in recycling activities Capital EQuipment Replacement Fund Purchases None Page 246 'CiTY OF COLUMBIA HEIGHTS FUND TITLE: REFUSE FUND NUMBER: 603-49540 ADOPTED 1997 BUDGET DEPARTMENT: HAZARDOUS WASTE SUPERVISOR: ASST TO CITY MANAGER - DESCRIPTION This activity is the handling of hazardous wastes. Such wastes generated by the City of Columbia Heights include fluorescent lamps, solvents, waste automotive fluid, and paints. SUMMARY OF BUDGET The 1997 Hazardous Waste budget decreased by $325 from 1996 to 1997, primarily due to no monies being budgeted for training and education activities in 1997, offset by an increase in taxes and licenses. PERFORMANCE OBJECTIVES 1) Continue to have fluorescent bulb collections for residents twice each year. 2) Investigate the use of non-hazardous solvents or ones with reduced toxicity. 3) Plan for the potential change in antifreeze that may be less toxic than the traditional formula, but will need to be recycled separately from the current solution. 4) Promote and encourage residents to use the County Household Hazardous Waste Collections. 5) Dispose of City facilities' spent flourescent bulbs twice each year. Page 247 FUND NUMBER 603-49540 1997 HAZARDOUS-WASTE BUDGET HAZARDOUS WASTE Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 100 PERSONAL SERVICES 1070 Interd Labor Service 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2070 Training & Instruct Supplies 2170 Program Supplies 2171 General Supplies 2173 Protective Clothing & Gear 2175 Food Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 3105 Training & Ed Activities 3310 Local Travel Expense 4300 Misc. Charges 4330 Subscription, Membership 4390 Taxes & Licenses 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 9997 TOTAL HAZARDOUS WASTE 9997 TOTAL REFUSE 903 81 1,000 1,000 1,000 3 32 400 400 400 ,.<OOQU>)).j 13.. ,..',. .", .. .1.4btf ',,",,' .h4QQ .",' , _~~L4QO o o 5 o o ""'."""""5'" o 200 o 1,624 o o 24 '..""".848""" . - .. ,. . . . -. . ... . . ... ....... ..'....... ...y~r7$~r. , '},2ae.$Ot H o o o o o , "',.'.'.'...0. 648 o o 681 o 166 o """"..""""49""5." , ." ..... ... ,.. . . . . '," .., ... ..}.i..Ji. .... .,'.',.. ...........~.1~~:;;:... o o 400 200 o "):loo 3,200 545 20 o o 225 25 """""'rt""5' "'H..". ,...4.."".,< ... ..........."..... , """""""..5' ,.... ..~~,iL '.."}t,aoa;(j9t SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel o o 400 200 o '.:..'...'......."....600..<.'...'.' .. ....... . . ....., ..""... o o 400 200 o 600 3,200 3,200 o 0 o 0 o 0 o 0 450 450 40 40 .j~~== ,', ':;:~ > 1..$6'1,42a "}.367A2~ Interdepartmental labor service costs for personnel transporting bulbs from other City facilities, packaging bulbs for disposal, crushing oil fitters, etc. I Labor Allocation From: 11996 1997 . Public Works i nla 0.02 i I I I I I I TotaJ ,. ','., .,' ,.,... '....',.'. .,.. .... ....,.1\( (i ,...'<n nl< '....' '.""., , 1996 Adopted 1997 Adopted 1,000 400 1 ,400 " , '" '<'2] i '.f.()()() ..." .'... ...,.... ..'. .400. ' .. ' Supplies Barrels for ballasts Gloves and respirator cartridges Containers for fluorescent lamps Spill kits (containment) 100 200 100 200 Page 248 1AQQ FUND NUMBER 603-49540 1997 HAZARDOUS-WASTE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Other Services & Charges Fluorescent lamp recycling/disposal Recycling crushed oil filters/collection Dispose of solvents Testing of underground oil tank 500 900 1,150 650 Anoka County license Hazardous waste base tax (state) Hazardous waste generator (VSQG) license Sales tax on taxable items 175 40 -. 225 40 Capital Outlay None ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases None Page 249 REVENUE 609 1997 LIQUOR BUDGET LIQUOR FUND Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 30000 36200 36210 36231 36290 36297 37000 37700 37720 37725 37726 37728 37729 37730 37739 37740 37797 37800 37800 37820 37825 37826 37828 37829 37830 37839 37840 37897 37900 37920 37925 37926 37928 37929 37930 37939 37940 37997 39000 39101 39102 39110 39120 39140 39197 REVENUE MISCELLANEOUS Interest On Investments Commissions Other Misc. Revenue TOTAL MISCELLANEOUS LIQUOR STORE SALES TOP V ALU Discounts Liquor Beer Wine Misc. Taxable Non-Taxable Cigarettes Lottery Cash Over/Short TOTAL SALES TOP VALU LIQUOR STORE SALES #2 Discounts Store #2 Liquor Beer Wine Misc. Taxable Non-Taxable Cigarettes Lottery Cash Over/Short TOTAL SALES STORE #2 LIQUOR SALES HEIGHTS LIQUOR Liquor Beer Wine Misc. Taxable Misc. Non Taxable Cigarettes Lottery Cash Over/Short TOTAL SALES HEIGHTS LIQUOR NON REVENUE RECEIPTS Gain/Loss fixed asset Recovery of loss Bad Checks Collected Recovery damage City Property Other Ref. & Reimbursements TOTAL NON REVENUE RECEIPTS 29,905 o 2,648 ... ..,...'$2.$$tf,..".'... (2,974) 958,987 1 ,483,713 309,146 55,605 17,909 175,868 185,365 ,,',,3da2~~~)d (1,516) 374,355 590,045 131 ,315 22,944 7,609 111,200 29,761 tj,~;~~) 274,119 631 ,526 53,536 20,199 5,024 36,870 43,064 (149) 1)0$4\J89: .' o o 2,221 o 1,975 ...................-.............. ',', ,.,' 4' ""'1'..9"'6""'" . . '. ., . ... ........ ,.. ::: ;.: ::.:{:....:{:,,:,....>;}::..:. Page 250 41,412 o 2,190 ..' . <4$,$Q2 > · (6,871 ) 959,103 1,437,818 318,320 53,903 17,494 171,553 172,843 ,..gdJ~l1~)..... (1,897) 408,617 718,192 145,476 26,083 10,091 52,838 43,788 (165) 1.40$"tm$ 311,022 664,916 57,427 21,091 4,825 41,893 54,120 .'.i1;J$$~~~~) (16,676) o 1,643 o 1,125 ]13;9.Q$}. .' 30,000 o o .. · 3(),()()() , o 834,286 1 ,520,356 295,192 18,397 55,192 170,833 200,000 ".".",(2,00~) >a;()~;2$$ . o 424,066 738,889 139,547 9,797 29,391 53,937 25,000 (200) ,..'.',.,.. .'].4!U.4;ar' 332,232 664,180 53,743 22,006 5,576 44,570 43,000 (1,100) ><,' ,. .1;1?4;~()1.',' '.. o o 1,800 o o ....,.,.....".. ... ."., """80'."0" ::-::.;::.:..:.:.::t:....,.:...... 30,000 o o , ,.~();()(j() .,.,.,.. o 1,017,788 1,575,555 392,465 49,387 16,463 120,852 141,360 . '.dj2,OOO) · .S;SU)S70' o 502,551 915,282 234,566 43,658 14,553 58,581 47,472 (200) "'.l;~Ha.~' 387,421 801,134 87,806 18,800 6,267 47,100 44 ,268 (1,000) .1i~~1;~9 o o 1,800 o o .................-..-..... ".---,"--...-". < ,.,.... .,.,..1,:SOO> Adopted Budget 1997 30,000 o o 3(},OQO o 1,017,788 1,575,555 392,465 49,387 16,463 120,852 141,360 "." ,,(2,000) , 'a.31 t,87Q o 502,551 915,282 234,566 43,658 14,553 58,581 47,472 (2Qq) . ... .,', t,S16,4[)3 387,421 801,134 87,806 18,800 6,267 47,1 00 44,268 ( 1" OQQ) '....... ...,h3~1.7~~ o o 1,800 o o ,t,80Q REVENUE 609 1997 LIQUOR BUDGET LIQUOR FUND Actual 1994 Adopted City Manager Budget Proposed 1996 1997 Actual 1995 39200 TRANSFERS IN 39202 Transfer in fm Recycling 39297 TOTAL TRANSFERS IN 39997 TOTAL LIQUOR FUND COST OF GOODS SOLD STORE #1 * Delivery Liquor Beer Wine Misc Taxable Cigarettes Lottery Misc. Non-Taxable Refunds & Loss on Deposits STORE #2 * Delivery Liquor Beer Wine Misc Taxable Cigarettes Lottery Misc. Non-Taxable Refunds & Loss on Deposits STORE #3 .. Delivery Liq uor Beer Wine Misc Taxable Cigarettes Lottery Misc. Non-Taxable Refunds & Loss on Deposits OPERATING EXP W/O CAP EQUIP OPERATING INCOME CAPITAL OUTLAY TRANSFERS INCIDEC TO CASH FLOW BEGINNING RETAINED EARNINGS ADD; CAPITAL IMP TO BE DEP ENDING RETAINED EARNINGS Adopted Budget 1997 000 ,P<<6 '<<>bT .. ". Po " _ .,.$,$.MU)le ',. .$.110;!1$1.,. ..,' .flt7cm;E!l9Q .'.,. .,$;,$$h92$ '. ,. .6;$51 ,929 4,470,608 4,574,107 4,531,564 5,250,188 10,288 10,919 11,000 11 ,000 783,434 770,284 768,100 833,701 1,240,499 1,193,410 1,156,208 1,310,862 216,063 219,808 210,088 281,005 40,218 37,313 15,856 29,633 144,431 141,883 127,459 102,362 174,840 164,403 190,000 134,292 8,885 10,210 5,516 9,877 438 (273) 0 0 4,272 4,900 4,800 4,800 308,548 330,029 347,506 411,590 540,812 590,111 613,130 759,501 93,877 102,477 99,971 168,043 14,765 20,360 20,908 28,373 39,445 42,713 43,645 47,035 28,065 42,105 23,750 45,098 5,807 4,378 6,175 9,458 192 276 0 0 2,607 2,428 2,800 2,800 209,571 232,448 246,853 293,854 481,587 509,136 508,430 613,268 34,269 39,915 35,518 58,031 14,681 17,013 15,010 13,160 28,202 33,314 34,069 36,003 41,099 51 ,495 40,850 42,055 3,491 3,110 3,922 4,387 222 (58) 0 0 791,599 287,309 8,396 401,834 .. . . .... ". ,...., . . '(""".6ii."9'.'2'.. ...., l~LIJ .,..'. 1,355,937 8,396 (..,,1.]241Jh2 813,679 323,165 22,697 337,603 lS1.1pS) . ,241,412 22,697 ............ ......,..-.-........".... <'.. ...1U226L974... .. , 811,349 365,777 13,600 285,321 "~ .Qtt6'" ,'~j~:' 1 ,277 ,890 13,600 1J35El;s46 ',.. 847,826 453,915 13,600 .".,...,'.,.,'.t:~:= 1 ,293,830 13,600 ..:j,5b~t7t6 Revenue Narrative Revenue in this fund is from sales generated from the three municipal liquor stores. * Note: Delivery charges are included in cost of goods sold, not operating expense. Page 251 5,250,188 - 11,000 833,701 _, 1,310,862 281,005 29,633 102,362 134,292 9,877 o 4,800 411,590 759,501 168,043 28,373 47,035 45,098 9,458 o 2,800 293,854 613,268 58,031 13,160 36,003 42,055 4,387 o 847,826 453,915 13,600 244,969 , 195.346 1,293,830 "..... . ..12,500 .,.".'L501;E576 CITY OF COLUMBIA HEIGHTS FUND TITLE: LIQUOR FUND NUMBER: 609-49791 ADOPTED 1997 BUDGET DEPARTMENT: LIQUOR STORE # 1 SUPERVISOR: LIQUOR OPERATIONS MANAGER DESCRIPTION This department is the budget for the liquor store on 44th and Central. This store was opened in December of 1984 and has been very profitable ever since. It was the City's first venture into a large volume-type liquor store. The store offers good pricing in a desirable shopping environment and, because of its competitiveness, has attracted customers from a wide area, SUMMARY OF BUDGET The budget for Top Valu #1 has increase by $4,070 over the 1995 actual budget. Capital outlay has stayed the same as the 1996 adopted budget. The only capital outlay this year will be miscellaneous updating of the interior (painting) and possible replacement of various equipment (shopping carts, etc.). PERFORMANCE OBJECTIVES 1) Expand choice of selections. 2) Increase profitability. Page 252 FUND NUMBER 1997 LIQUOR STORE # 1 BUDGET 609-49791 Adopted City Manager Adopted STORE #1 Actual Actual Budget Proposed Budget 1994 1995 1996 1997 1997 ~._-_._- 100 PERSONAL SERVICES 1010 Regular Employees 130,091 136,476 128,064 149,398 149,398 1011 Part Time Employees 74,898 85,732 76,477 88,304 88,304 1020 Overtime-Regular 1 ,489 1,557 0 0 0 1021 Overtime- PartTime 0 28 0 0 0 1030 Vac. & Sick Accrual (3,295) 5,368 0 0 0 1031 Holiday Pay 2,929 2,250 4,216 6,810 6,810 1050 Severance Pay 0 227 0 0 0 1060 Travel Allowance 1,800 1,800 1,800 1,800 1,800 1070 Interd.Labor Service 0 0 0 0 0 .1080 Int.Dept.Labor Cr. (23,651 ) (24,436) (22,659) (38,036) (38,036) 1210 P.E.R.A. Contr. 8,180 9,978 9,073 10,091 10,091 1220 F.I.C.A. Contr. 16,912 19,287 15,690 18,447 18,447 1225 Flex Benefit F.I.C.A. 271 281 280 77 77 1300 Insurance 12,687 13,681 12,000 14,400 14,400 1400 Unemployment Compensation 307 0 0 0 0 1510 Worker Comp Ins. Pre 6,841 7,030 4,800 3,364 3,364 1700 Allocated Fringe 0 0 0 0 0 1800 Inter Dept Fringe Cr (9,224) (9,775) (9,062) (15,214) (15,21'1) 1997 TOTAL PERSONAL SERVICES , .~~O.2$ ..... H~4~.4$4 ) ,220.$19, ",.," ,,2$~.44t " ..,.,.. .... 239,441 1999 SUPPLIES 2000 Office Supplies 119 177 250 250 250 2010 Minor Office Equip. 127 808 300 500 1,000 2020 Computer Supplies 213 215 300 300 300 2030 Printing & Printed Forms 6 12 0 0 0 2161 Chemicals 13 36 0 0 0 2171 General Supplies 5,185 6,425 6,000 6,500 6,500 2175 Food Supplies 52 121 200 200 200 2997 TOTAL SUPPLIES .' . ECl15 ' " '.'.'.'.,1/794 ' , 7~OS{} , · .,.. ..j',7s6 ., ~t25Q. 2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 2,283 1,522 1,620 1,680 1,680 3105 Training & Educ Activities 120 30 400 400 400 3120 Educational Reimbursement 21 0 0 0 0 3210 Telephone & Telegraph 3,053 2,824 3,000 3,100 3,100 3220 Postage 263 255 200 345 345 3310 Local Travel Expense 0 25 50 50 50 3320 Out of Town Travel Expense 646 0 700 700 700 3420 Advertising Enterprise 1,321 3,713 8,000 8,000 8,000 3430 Advertising Other 0 280 0 300 300 3500 Legal Notice Publishing 0 0 0 0 0 3600 Insurance & Bonds 11 ,439 11,725 12,076 14,930 14,930 3820 Utility - Water 92 107 100 110 110 3840 Utility - Refuse 823 808 1,000 900 900 3850 Utility - Sewer 76 108 110 110 110 4000 Repair & Maint.Serv. 6,236 3,949 8,500 8,500 8,500 4020 Honeywell Maintenance Contract 28,780 28,780 28,780 28,780 28,780 4100 Rents & Leases 100,062 100,243 103,500 110,000 110,000 4300 Misc, Charges 3,276 2,528 3,700 3,800 3,800 4310 Credit Card Fees 3,707 4,468 4,000 5,500 5,500 4330 Subscription,Memb. 207 313 215 400 400 Page 253 FUND NUMBER 609-49791 1997 LIQUOR STORE #1 BUDGET STORE #1 Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 4360 4390 4395 4910 4920 4930 4940 4997 4999 5120 5170 5180 5997 9997 Prior Period Adjustment Taxes & Licenses State Sales Tax Building Depreciation Dep. On Improvements Equipment Depreciation Office Furn. Dep. TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Building & Improvement Office Equipment Other Equipment TOTAL CAPITAL OUTLAY TOTAL STORE #1 o 138 540 258 7,358 20,130 682 """""9""5".'1"""" . . . ,. ,. . ..... , '... .,.t '1. . > ..1... o 123 998 1,695 724 11 ,261 399 "'.""""7. "6"8"1" S ... .. . ........4..,.{,:, o 265 1,000 612 720 11 ,124 384 " "'9'0. "05&""..""'" .'..,.'..,.4.",.;.','.',>... o 265 1,100 612 720 11,124 384 · .,.."...2Q(tiltQ.., '." Adopted Budget 1997 o 265 1 ,100 612 720 11,124 384 .., ..201,810 5,000 o 1,500 "'H" .... ..... )6,500 '456,bo1 The second store manager listed below now has full salary charged in this department, but 2/3 of his salary is charged out to the other two stores. 30% of the Liquor Manager's salary is also charged out to store #2 and store #3. 3,950 15,885 5,000 454 315 500 3,368 1,500 1 ,500 ....'..........42~~:......,.,..'........ij::=..."....".......'.':~if~=....'.'..',.. :::. :::::::.:...,.'_.:.:i:.:::.....://. ::; 5,000 500 .....{Ln...:~;ib~......,' ..... < . 45$,(:)()1 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 1996 Adopted 1997 Adopted Total i Total F.T.E. Total Total Compi Total Total Comp 1996 1997 Salaries Fringe & Fringe ; Sala ries Fringe & Fringe_ 1.00 1.00 : 61,500 14,164 75,664 . 62,542 13,819 76,361 1.00 1.00 ! 33,433 8,365 41,798 ; 35,846 8,425 44,271 1.00 1.00 28,010 7,723 35,733 ; 28,910 7,393 36,303 0.33 1.00 9,337 2,134 11,471 28,910 6,400 35,310 4,00 4.00 : 76,477 11,257 87,734 88,304 12,142 100,446 I I . .. . . 43643 . . .. . . ....', . >244512 20a 757 ' , .252400 '..4aJ7~ ...,....292.69,t ' " ::::,>.,::./",: :'.~,.'.::: ::-.:: ~ . .H' .. .. , .. ...::.:.:.:....'..'.:.::::.:..:.,:::. . . . ... .' .... . . ...,. ."..... .. Employee Liquor Manager Asst Liquor Manager , Store Supervisor Store Supervisor Cashiers & Stockers !Subt~I' . Labor Allocation To: Store #2 Store #3 !Totaf." Supplies nla nla Paper bags Cash register tape Cleaning supplies Misc. supplies Office supplies Delivery of merchandise 5,700 375 375 450 250 11,1 00 Page 254 (26,625) ..",....26,625) . .,..}., ,,239 441 FUND NUMBER 609-49791 1997 LIQUOR STORE #1 BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Other Services & CharQes Audit fees Training & ed activities Telephone Retail liquor convention Advertising Insurance & bonds Repairs on cooler Repairs on cash register Utilities 1,140 400 3,100 700 8,300 14,930 2,500 3,000 1,120 Carpet cleaning Honeywell contract Rent Misc. charges Credit card fees State sales tax Depreciation Subscription & membership Postage Taxes & licenses 3,000 28,780 110,000 4,000 5,500 1,100 12,840 400 345 265 Capital Outlay Misc. updating of interior (same as 1996) 5,000 Misc. office equipment 500 Possible replacement of various equipment, i.e shopping carts 1,500 City Council Move - $500 for capital items less than $1,000 to minor equipment line item #2010. ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 255 CITY OF COLUMBIA HEIGHTS FUND TITLE: LIQUOR FUND NUMBER: 609-49792 ADOPTED 1997 BUDGET DEPARTMENT: LIQUOR STORE #2 SUPERVISOR: LIQUOR OPERATIONS MANAGER DESCRIPTION The City opened this liquor store at 37th and Stinson in April of 1993. Business at the store in the first part of 1993 was very slow; however, towards the end of 1993 and continuing into 1994, business had picked up significantly and it is anticipated that this will be a profitable store in future years. SUMMARY OF BUDGET The budget for Top Valu II has decreased by $10,840 over the 1996 adopted budget. PERFORMANCE OBJECTIVES 1) Expand choice of selections. 2) Increase profitability. Page 256 FUND NUMBER 1997 LIQUOR STORE #2 BUDGET 609-49792 Adopted City Manager Adopted STORE #2 Actual Actual Budget Proposed Budget 1994 1995 1996 1997 1997 100 PERSONAL SERVICES 1010 Regular Employees 56,467 58,749 69,564 61,320 61,320 1011 Part Time Employees 29,364 29,428 29,087 30,311 30,311 1020 Overtime-Regular 816 643 1,155 0 0 1030 Vac. & Sick Accrual 4,929 1,143 1,000 0 0 1031 Holiday Pay 1,215 998 1,124 2,802 2,802 1070 Interd.Labor Service 16,257 17,177 14,162 19,018 19,018 1080 Int.Dept.Labor Cr. (16,325) (16,117) 0 0 0 1210 P.E.R.A. Contr. 3,053 3,089 4,242 4,230 4,230 1220 F.I.C.A. Contr. 6,726 5,723 7,504 7,039 7,039 1225 Flex Benefit F.I.C.A. 201 212 217 57 57 1300 Insurance 6,480 6,839 8,400 7,200 7,200 1400 Unemployment Compensation 24 0 0 0 0 1510 Worker Comp Ins. Pre 1,615 1,933 2,290 1 ,427 1 ,427 1700 Allocated Fringe 6,340 6,943 5,664 7,607 7,607 1800 Inter Dept Fringe Cr "., ,,(6,366) ,.., (~'447) 0 0 0 1997 TOTAL PERSONAL SERVICES .,', .,.' 'lto~19$ . · ..It(l~$1$ · . · .J44.409 " , ,141,oH ., 141,r:.ttL 1999 SUPPLIES 2000 Office Supplies 0 0 100 100 100 2010 Minor Office Equip. 0 67 300 300 900 2020 Computer Supplies 137 107 200 200 200 2161 Chemicals 13 0 20 20 20 2171 General Supplies 2,634 2,819 3,500 3,500 3,500 2175 Food Supplies 20 25 200 100 100 ...." ....... .... .,......."................ .."....-.,...-..-..... 4,.2.2() ,. " 2997 TOTAL SUPPLIES 2804 ., .. .',. '<$~01~ ,..... ".'.'.'.."4320 4i820 : :. :... ::" ~ ....:..... ".. ." . :-'.:;:..:'.<...:/",:.-.::' 2999 OTHER SERVICE CHARGES 3050 Expert & Prof .Serv. 186 1,030 1,118 1,500 1,500 3105 Training & Educ Activities 40 0 300 300 300 3120 Educational Reimbursement 20 0 0 0 0 3210 Telephone & Telegraph 2,227 2,243 2,500 2,500 2,500 3220 Postage 152 252 200 345 345 3250 Other Communications 0 30 0 0 0 3310 Local Travel Expense 0 15 100 100 100 3320 Out of Town Travel Expense 0 0 700 700 700 3420 Advertising Enterprise 1,303 1,268 4,000 2,000 2,000 3500 Legal Notice Publishing 0 0 0 0 0 3600 Insurance & Bonds 7,406 7,591 7,818 5,404 5,404 3800 Utility Services 0 0 0 0 0 3810 Utility - NSP 14,380 13,970 14,992 14,390 14,390 3820 Utility - Water 185 159 225 225 225 3830 Utility - Gas 2,243 1,538 2,467 1,615 1,615 3840 Utility - Refuse 377 368 600 400 400 3850 Utility . Sewer 109 108 125 125 125 4000 Repair & Maint.Serv. 5,465 11,668 5,500 5,500 5,500 4100 Rents & Leases 53,254 50,980 52,642 51,610 51,610 4300 Misc. Charges 622 552 700 700 700 4310 Credit Card Fees 1,692 2,286 2,200 2,950 2,950 4330 Subscription,Memb. 211 45 220 250 250 4360 Prior Period Adjustment 4,223 0 0 0 0 4390 Taxes & Licenses 123 103 270 265 265 Page 257 FUND NUMBER 609-49792 1997 LIQUOR STORE #2 BUDGET STORE #2 Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 4395 4910 4920 4930 4940 4997 5120 5130 5170 5180 5997 6999 8110 8997 9997 State Sales Tax Building Depreciation Dep. On Improvements Equipment Depreciation Office Furn. Dep. TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Building & Improvement Improv. Other Than Bldgs Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Vandalism TOTAL CONTINGENCIES & TRANSFERS TOTAL STORE #2 1,331 3,574 4 11,178 82 "'" "'1' "1" 0"" '3' "8'1".'..' . . .. .... . .... .. , , , ."...'.... .. : ..:. .:...,:..::....;:.:-.......:::::::. o o o 312 """"""""'3.' '2 . . ..... .. ...,....,......:.: ,t' .... ........... 1,330 3,694 445 14,064 222 .'..'..'lla~~1. 1,000 3,684 516 4,440 180 . 'jQfi.4i7) 1,100 3,684 516 4,440 180 T1PP;7'99 o o 600 /..));(~~\.......,.".,., 1 ,100 3,684 516 4,440 180 , · '100;r!!9 o o o 6,000 ~;OPQ o no 0 0 0 . . ..',.. ....... .................................,. ....................,. , .....: .QL7~(jT. '.',. ,tl. . '. ".. .. (,2.2.42$$< ...~~tJ)42..) '2.ejJ~~e', ..... ...2.$t~e~()' " '.... ...252T6~~ o o o 3,030 ." ,.. ',... ."..>i~~()$j.. ... ' o o 600 6,000 ,", '6"'aoo""""'" .. .... ::_() .:<.: :~.: . :..: ,::::~: ~ ~ SUMMARY OF COST FACTORS FOR THE COWNG YEAR The store supervisor's salary for 1996 is now shown in Store #1 and 1/3 of his salary is listed as an Interdepartmental Labor Service charge for this store. Also, 15% of the Liquor Manager's salary is charged to this store. Explanation of Personnel 1996 Adopted I 1997 Adopted u _ Total i Total F.T.E. Total Total Comp, Total Total Comp 1996 19971 Salaries Fringe & Fringe i Salaries Fringe & Fringe 1.00 1.00. 34,496 8,515 43,011 I 35,212 8,210 43,422 1.00 1.00. 28,010 7,723 35,733 ~ 28,910 7,575 36,485 1.40 1.40 ' 29,087 4,281 33,368 ! 30,311 4,168 34,479 0.33 9,337 2,134 11,471 Employee Asst Liquor Manager Store Supervisor Cashiers & Stockers Store Supervisor !$~()t~F ... .';1$ ."~40: '. '., '..'. jQPQ$Q ,.,.,.. ".2~hQ6a '.d~$$.aa, ' ,.., .$4,~..: .".' ",... ,.', '1$iS$3, """"., ',.. ,',114T~~_ I Labor Allocation From: , Store #1 I Totaf .." ' Supplies i I nla 0.48 ! , , , """",...',...,.',....1. '...$;881.<<'.',.,"'" Paper bags Cleaning supplies Misc. supplies Minor office equipment Cash register tape 2,820 200 400 300 500 19,018 7,607 26,625~ , ,'.',. .. .,.. .,.. .,., ., ,.i.. ..'.... '.. :.'... .,' .',., "'. ,'..... '2:1:;$$0< ,) '.141 ;011 Page 258 FUND NUMBER 609-49792 1997 LIQUOR STORE #2 BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Other Services & CharQes Audit fees Training & ed activities Telephone Retail liquor convention Advertising Insurance Rent State sales tax Taxes & licenses Misc. charges 1,118 300 2,500 700 2,000 5,404 51,610 1,100 265 700 Repair on heating & a/c Repair on cash register Carpet cleaning Misc. electrical Utility services Credit card fees Depreciation Subscription & membership Postage 2,000 1,000 1,500 1,000 16,755 2,950 8,820 250 345 Capital Outlay Fax machine Front glass protection 600 6,000 Purchase of front glass protection is necessary as there has been three major glass breakages due to vandalism. City Council Move - $600 for capital items less than $1,000 to minor equipment line item 2010. ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases None Page 259 CITY OF COLUMBIA HEIGHTS FUND TITLE: LIQUOR FUND NUMBER: 609-49793 ADOPTED 1997 BUDGET DEPARTMENT: LIQUOR STORE #3 SUPERVISOR: LIQUOR OPERATIONS MANAGER DESCRIPTION The City of Columbia Heights built this building and opened this store in 1964. In 1986, the store had significant renovation and improvements with the addition of a new cooler, lighting, and floor tile. This store is operated as a small convenience operation with more profitable markups than the two larger volume stores. Although the store has significantly less business than the two Top Valu stores, it is very profitable because of the low overhead and higher markups. SUMMARY OF BUDGET We are able to hold our budget to levels equal to 1994 and 1995. Personnel contracts have not been settled yet, so the increase is unknown at this time. Other controllable costs are being maintained with only a small increase from previous year's levels. PERFORMANCE OBJECTIVES 1) Expand choice of selections. 2) Increase profitability. Page 260 FUND NUMBER 609-49793 100 1010 1011 1020 1030 1031 1070 1210 1220 1300 1510 1700 1800 1997 1999 2000 2020 2161 2171 2175 2997 2999 3050 3105 3120 3210 3220 3310 3320 3420 3500 3600 3800 3820 3840 3850 4000 4020 4100 4300 4310 4330 4390 4395 4910 4920 4930 4940 4997 STORE #3 PERSONAL SERVICES Regular Employees Part Time Employees Overtime Regular Employees Vac. & Sick Accrual Holiday Pay Interd.Labor Service P.E.R.A. Contr. F.I.CA Contr. Insurance Worker Comp Ins. Pre Allocated Fringe Inter Dept Fringe Cr TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Computer Supplies Chemicals General Supplies Food Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Educ Activities Educational Reimbursemement Telephone & Telegraph Postage Local Travel Expense Out Of Town Travel Advertising Enterprise Legal Notice Publishing Insurance & Bonds Utility Services Utility. Water Utility - Refuse Utility - Sewer Repair & Maint.Serv. Honeywell Contract Rents & Leases Misc. Charges Credit Card Fees Subscription,Memb. Taxes & Licenses State Sales Tax Building Depreciation Dep. On. Improvements Equipment Depreciation Office Furn Depreciation TOTAL OTHER SERVICE CHARGES Actual 1994 26,011 34,662 355 4,351 122 23,811 2,117 3,947 2,970 1 ,460 9,556 o ".'......JPS;~ o 49 13 1,927 11 2~OOO ' 1,472 120 21 1,250 194 o 646 o o 3,374 o 61 1,439 101 3,431 7,992 247 2,423 o 212 218 254 7,224 638 4,122 48 """" '35.451... Page 261 Actual 1995 26,685 38,478 1,094 1,728 o 23,598 2,244 4,376 3,421 1,747 9,278 o ,. "., ,,' .'.'1.1.' '2'" "'6" ""9' ," ..,., ..... .. . ,., , . . ......., . . . . ... ','," . . ,. .. ....,.......,..'...,.,;,4"".,.' o 39 36 2,922 o . ,',.\2,99"7, 1,451 o o 1,073 252 o o 286 o 3,458 o 117 1,359 108 3,472 7,992 165 2,176 21 313 123 246 7,328 526 4,520 187 , · '..$5,173. 1997 LIQUOR STORE #3 BUDGET Adopted City Manager Budget Proposed 1996 1997 36,396 28,970 922 4,300 o 8,497 2,699 5,071 4,800 1,560 3,398 o 9$;E5t~' ." 100 50 20 2,700 50 .'.......'.2,920, 1,118 400 o 1,500 200 o 700 150 o 3,561 o 100 1,700 110 3,500 7,992 265 2,600 o 200 265 400 7,320 528 4,452 180 " "31,241 ' 27,648 39,632 o o 1,262 19,018 3,071 5,244 3,600 1,110 7,607 o "1Q$X92 ' 100 50 50 3,200 50 ......."."...",..... .. ..........e,450 1,500 200 50 1,500 345 o 700 200 o 4,507 o 110 1,700 110 3,700 7,992 265 2,700 500 325 265 440 7,320 528 4,452 180 ,39,589 Adopted Budget 1997 27,648 39,632 o o 1,262 19,018 3,071 5,244 3,600 1,110 7,607 o 1Qe,19~ 100 50 50 3,200 50 3,45Q. 1,500 200 50 1,500 345 o 700 200 -- o 4,507 o 110 1,700 110 3,700 7,992 265 2,700 - 500 325 265 440 7,320 528 4,452 180 39,?~~ FUND NUMBER 609-49793 1997 LIQUOR STORE #3 BUDGET STORE #3 Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 4999 5120 5130 5170 5180 5997 6999 8110 8997 9997 CAPITAL OUTLAY Building & Improv, Improv Other Than Bldg Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Vandalism TOTAL CONTINGENCIES & TRANSFERS TOTAL STORE #3 o o 312 o ...........'.....<sHf o o o 1,551 """"""""."1'.'.5' '5.'.'1""'" . ....,......... . . . . .'". ... . . . .,..... . .... . . . '," ... .:.'.;..,.;;.,.::...>:-::.:.,.....,:.,.:...:,;: o o o o ,. ',,".,",.,.0...... .',' . ..... ...... o o o o '>0 o o o o o 127 0 0 0 ."......................,'. .......".................... ..,. .. ................."..,.... ...........".,.. ,."........... , '...><1;21/0 '. ..,.' ,\<0/< ..'...' '...,.....',.......(t' >147:2~:Iil$.2\~'?:'9 "..' '1ae/t74T ' 'Jt?lJ.2'$f o o , 151,231 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel The store supervisor's salary for 1996 is now shown in Store #1 and 1/3 of his slary is listed as an Interdepartamental Labor Service charge for this store, Also, 15% of the Liquor Manager's salary is charged to this department. 2.73 .2AG 1996 Adopted i 1997 Adopted Total i Total Total Total Comp Total Total Comp Salaries Fringe & Fringe ! Salaries Fringe & E~ing~ 28,270 7,761 36,031 28,910 7,575 36,485 28,970 4,264 33,234 39,632 5,450 45,082 9,048 2.105 11 ,153 " Ji6288 14 j3G ' . . . . .)<'8(}41$ J. $$542.,..,., ' 13025 B1,~qI i F.T.E. I , : 1996 1997 11.00 1.00 i i 1 .40 1 .40 i ; I i 0.33 i Labor Allocation From: Store #1 i'rotal ! nla 0.48 ' , , , .',...,.,.,..1'<21881..,.'. 19,018 7,607 " , , '" ',' ',...'.' .'.'!. '.., ..'.s;t56o ",. '.. · .,..,....20.632 26,625 t08,19;? Supplies Paper bags Cleaning supplies Cash register tape Misc. supplies 2,100 150 150 200 Other Services & CharQes Auditor Telephone Retail liquor convention Advertising Insurance Misc. charges State sales tax Training & Ed Activities 1,118 1,500 700 150 4,507 2,700 500 200 Refuse Repair to cooler Repair of cash registers Floor maintenance Lights & electrical maintenance Honeywell contract Depreciation Utilities Subscriptions & memberships 1,700 2,500 500 400 100 7,992 12,480 1,920 200 Page 262 fUND NUMBER 609-49793 1997 LIQUOR STORE #3 BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 263 CITY OF COLUMBIA HEIGHTS FUND TITLE: LIQUOR FUND NUMBER: 609-49794 ADOPTED 1997 BUDGET DEPARTMENT: NON-OPERATING SUPERVISOR: LIQUOR OPERATIONS MANAGER DESCRIPTION This department was established to account for liquor operation expenditures that are not directly related to any of the three liquor stores. The three major expenditures in this department are the transfer out to the General Fund to cover overhead labor expenses, the transfer out to the Capital Equipment Replacement Fund to fund all General Fund capital equipment needs, and the transfer out to the Data Processing Fund. The transfer out to DARE has increased to $8,075. SUMMARY OF BUDGET This budget remains the same as the 1996 adopted budget except that the transfer out to Infrastructure has been cut from $50,000 to 0, DARE increased to $8,075, and labor transfer out increase by $6,898, PERFORMANCE OBJECTIVES None Page 264 FUND NUMBER 609-49794 NON OPERATING 1997 LIQUOR NON-OPERATING BUDGET Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 2999 OTHER SERVICE CHARGES 3050 Expert & Professional Service 4390 Taxes & Licenses 4910 Building Depreciation 4997 TOTAL OTHER SERVICE CHARGES 6999 CONTINGENCIES & TRANSFERS 7100 Transfers Out-Labor 7210 Trans Out-Gen Fund 7240 Trans Out-Cap;llmp 7270 Trans To Cap Imp Repl Fd 7280 Trans Out To Cap Project 7310 Trans Out To Dare 7330 Trans Out-Infrastructure 7370 Trans To Data Processing 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL NON OPERATING 9999 TOTAL LIQUOR FUND 1,444 166 1,565 ",' .,. > .," ..>ad!7.5. ..... 55,834 o 25,000 140,000 o o 150,000 31 ,000 ....., .., .H...."., ,. "'."..0' '".,'Or.l.. :'::'.'.:"::::~,::"::..::;:~: i,,'......~.p~ .'....t;.~01lS2S o o 1,108 ...."...."............."....... 1;108< · . o o 1,564 '%564 : o o 1,564 ""1,$6,4'...'. o o 1,564 t!~~4. 56,602 58,996 65,894 65,894 000 0 000 0 140,000 140,000 140,000 140,000 60,001 0 0 0 o 5,325 8,075 8,075 50,000 50,000 0 0 pp, ppp~~})OO ,."",31,OOOp 31,000 31,000 ..3ai',60a .".2$.s;aat. '.......244.969. .'.,., . '.244,969 ,,$$$.111,.. ....,2$$;$$$ ....H...24f:Mi~.'.., ..... ..'. .246,$~3, .ld73~979p,1d1(t270 .'..'...,.i.lOE.t395'..'. ... .L106,39S SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Additional personnel costs are shown as Transfer Out - Labor; line item 7100. Supplies None Other Services & Charges None Capital Outlay None ContinQencies & Transfers Transfer out to Cap Imp Replacement Fund Transfer out to Data Processing Fund Transfers out to Labor Fund Transfer out to DARE Capital Equipment Replacement Fund Purchases None 140,000 31 ,000 65,894 8,075 Page 265 REVENUE 651 1997 WATER CONSTRUCTION BUDGET WATER CONSTRUCTION FUND Actual 1994 Actual 1995 Adopted Budget 1996 City Manager Proposed 1997 Adopted Budget 1997 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 36290 Misc Revenue 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39222 Trans Fm Water Fund 39297 TOTAL TRANSFERS 39997 TOTAL WATER CONSTRUCTION FUND TOTAL EXPENDITURES INC\DEC TO RETAINED EARNINGS BEGINNING RETAINED EARNINGS ADD; CAP IMP TO BE DEP ENDING RETAINED EARNINGS 16,575 23,974 32,500 25,000 25,000 o 6,046 0 0 0 ...ii.'lej7S.SoJ020- .,.,...US2.500..'.'.'.' .,.....,.... ""~,OOO......'... ..' ,,25,OOQ 000 0 ,\iib '...,.....,".'.'.',b". ."'.',.."'....'......,...0'.'..' ..LJL)Q ...','i,......,....,16.575,.,t.i....aotiQ',...... .,..'i.........,...si;500.....'.. .','.',' ..... "....,.......2$,000 ','.' . ..... . ..... .... ....... ....... , , '<:in 'ai::l.i)' "'-::':':':":::~~~*;.: (14,407) 349,486 o .. .., ' ,335.0'79 ........ ..... ........ ........... ......, ...'...','" ,',,' ',',",""ilj.;jj. '~.iJ.... ", :.:~:.::~~::~.:~:.~:~ff;.t~:~~{ 5,276 335,079 6,326 ........................... , .\S4t:t$81 ........... .... . n. . .. ........... .. .......... . ....... ',','.',','.', ,'. '1' .50.' .,' , 0'0' "0" '.,,', .... ..... . .. ...... . . . '. . . . - '. ............ .. . '. . . :;.::":::::::;':':'.:.,:: :.:-.:.:J:-.:........:-:: ::=/.:::' (117,500) 222,579 150,000 .n. .'...,.2.55.(19)< ... ...... . , .... .t~EM>Q() " (163,500) 229,181 188,500 .254.181< ' This fund receives revenues by City Council transfer of funds generated by the Water Utility Fund and from earned interest. Revenue Narrative Page 266 o o . ." ,2.5,QOQ '188;500 (163,500) 229,181 188,500 254,181 CITY OF COLUMBIA HEIGHTS FUND TITLE: WATER CONSTRUCTION FUND NUMBER: 651-49449 ADOPTED 1997 BUDGET DEPARTMENT: WATER CONSTRUCTION SUPERVISOR: PW DIRECTOR DESCRIPTION This activity covers the construction of and/or major repairs to the City's water distribution system. SUMMARY OF BUDGET The overall budget is $188,500. The master meter should be replaced due to age and difficulty in obtaining parts for repair ($45,000). Replace and/or upgrade water meters in 1/5 of the City ($45,000) with one-half of the funds coming from the Water Construction Fund, and one-half from the Sewer Construction Fund. $60,000 has been included to clean approximately 2,000 feet of watermain. A total of $35,000 has been included to replace existing mains that are undersized, PERFORMANCE OBJECTIVES 1) Evaluate and implement a systematic water main cleaning/replacement program. 2) Implement a five-year program to replace and lor update residential water meters throughout the City. Page 267 FUND NUMBER 651 1997 WATER CONSTRUCTION BUDGET WATER CONSTRUCTION FUND Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 4999 5130 5997 6999 7180 7350 8997 9997 CAPITAL OUTLAY Improvements Other Than Bldgs TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Transfer Out To Water Utility Trans Out Energy Mgt TOTAL CONTINGENCIES & TRANSFERS TOTAL WATER CONSTRUCTION PUMP STATION #2 2999 OTHER SERVICES & CHARGES 3500 Legal Notice Publishing 4997 TOTAL OTHER SERVICES & CHARGES 4999 CAPITAL OUTLAY 5120 Building & Improvement 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL PUMP STATION #2 9997 TOTAL WATER CONSTRUCTION FUND Adopted Budget 1997 dddddd Od dd~,32~d1~0,000d 188,500 188,500 ".' '.'.i().lt~e<.1$;Q;OOO '." 'jSS~SOOd '. t88,~QQ 30,982 12,372 o 0 ... ....... ............... ....................................... Xi.SOi9~U1~;S12" ' r .,....'.',$b;~$~}.)'$;;$9$ .. o 0 o 0 .',..........".............. ................_,........ >.)0> ...,... '.... .,".. . .....1$()i()()Q ..(.,' ,. .'$a~$QQ. '.... o o o " "188,500 o 37 0 0 0 .. '.'.....'............... .............. ............-.... .".......................... .,............................ ... ....i..GU..,:...3't..,.,. '.'......)0......' .../ ..".',"..',])........'...'0 o "",'.", ""',"," ()"'" ... .. .... . .. .. ,-" . .. .- -... :... .......:-..;.:...:.. .:.-.:::.: .-..-................. ",b """"d"'3"'O' "gg'" '2'" .... . .... . .:..:::.:.......:---. ".~. .'. ',. 6,009 ',' ',,"',""'" '6' "'00' d '9' '..,',',., ',' .. ....... ..... .... . ............. ". . ..... ..... . . .. :::-::::::::-::-:::::=::.::::::::......:.:.':,.:.:-::..,::,.,,:::-,:: H.6i046. ..... ... i nlt4Dti4', " o 0 ,."'.'.'.'HQ"......."'...,.,."'.'.....' ..""."".,,0 ".'... ..>>0' ,....... .'" ...'{),' 15{).OOQ '., ".., ... .1$8.5.00, SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel There are no paid personnel for this department. Supplies None Other Services & CharQes None Capital Outlay Clean water main Replace master meter Replace and/or update meters (1/5 of City) (1/2 each sewer & water) Replace 4" with 6" watermain (On easement, 42nd to McLeod) Replace watermain with 10" (Tyler St., 42nd to 44th) Furnaces - pump station #3 and water tower ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases None 60,000 45,000 45,000 10,000 25,000 3,500 Page 268 o o .. ", 0 " ",188.500 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 269 REVENUE 652 1997 SEWER CONSTRUCTION BUDGET SEWER CONSTRUCTION FUND Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest On Investments 36290 Mise Revenue 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39221 Trans Fm Sewer Fund 39297 TOTAL TRANSFERS 39997 TOTAL SEWER CONSTRUCTION FUND TOTAL EXPENDITURES INC\DEC TO RETAINED EARNINGS BEGINNING RETAINED EARNINGS ADD; CAP IMP TO BE DEP ENDING RETAINED EARNINGS Adopted Budget 1997 86,179 100,732 104,297 105,000 105,000 o 47,294 ......... .... ...... ....... ........................... ............ ..... ..,-..... .. ...... ........, .................". eEM7$14e,QaI~04129'7 .'. i .,...10$;000" .' .....' ...' ',lDo,OOQ. 00000 ..,i.Ui).o .,. ..'<..0 ...' ....... ". '.'..'.,...""" .(f ,,\i. .,..' '..." '.,','0....' ..'..... .'.'... ,. .'.'....'.,'., ..0 /etM7Q:iiij~bM104.297.<lP5;()()(). > ' . '. .Ti 105;000 ........... . .............. ..... ....... ....... ..... ..::44~1$$ 41 ,380 1,991,979 5,400 .,......210380159<. .. .... ....... ........ . ... .................... ".."..'364. ',' ',,' '3" '86'.....' <~):\:.:. -.,:. : ..:i.::. .,: ......:] (216,360) 2,038,759 2,155 11824$54 .. .. ". . .'." .. . . ...... ."..".... ,",.', "'1"8" 9"'.^~"" .)/~~_(\.L:,. ..J~:.]: =:] :~: (84,703) 1,958,759 144,000 ...'.'.'.""."(}""'.""'8'" ".05"". ','.',',..' .....' .. ..2\,1 <6. . . . . . 1$i;QPQ , (64,000) 1,739,851 169,000 ......<jU844;851..'.. This fund receives revenues by transfer by the City Council of funds generated by the Sewer Utility Fund and earned interest. Revenue Narrative Page 270 '/t69;000 (64,000) 1,739,851 169,000 ... .., 1...844.851 CITY OF COLUMBIA HEIGHTS FUND TITLE: SEWER CONSTRUCTION FUND NUMBER: 652-49499 ADOPTED 1997 BUDGET DEPARTMENT: NON-OPERATING SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the capital improvements in the sanitary and storm sewer systems, SUMMARY OF BUDGET The overall proposed budget for this item is $189,000. There is $9,000 budgeted for ongoing repairs as needed to the lines and manholes, $50,000 for replacement/repair of mains that may be necessary, $50,000 to line/repair the sanitary sewer main that is under Silver Lake, $30,000 to line/repair the storm main outlet from LaBelle Pond, $5,000 for a portion of the Silver Lake diagnostic study, and $45,000 for the replacement and/or upgrade of water meters in 1/5 of the City (1/2 each Sewer/Water Construction Funds). PERFORMANCE OBJECTIVES 1) Develop and implement a storm water utility to remove storm sewer costs from the Sewer Fund. 2) Develop and implement a systematic sewer televising program to catalog and track the condition of lines. 3) Implement a meter replacement program. Page 271 FUND NUMBER 652 1997 SEWER CONSTRUCTION BUDGET SEWER CONSTRUCTION FUND Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 4999 5130 5997 6999 7190 8997 9997 100 1070 1700 1997 2999 3500 4997 4999 5130 5997 9997 100 1070 1700 1997 2999 3500 4997 4999 5130 5997 9997 CAPITAL OUTLAY Improvements Other Than Bldgs TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Transfer Out To Sewer Utility TOTAL CONTINGENCIES & TRANSFERS TOTAL SEWER CONSTRUCTION FUND HIGHLAND LAKE STORM SEWER PERSONAL SERVICES Interd Labor Service Allocated Fringe TOTAL PERSONAL SERVICES OTHER SERVICES & CHARGES Legal Notice Publishing TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Improv Other Than Buildings TOTAL CAPITAL OUTLAY TOTAL HIGHLAND LAKE STORM SEWER STORM SEWER POND PERSONAL SERVICES Interd Labor Service Allocated Fringe TOTAL PERSONAL SERVICES OTHER SERVICES & CHARGES Legal Notice Publishing TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Improv Other Than Buildings TOTAL CAPITAL OUTLAY TOTAL STORM SEWER POND SEWER RESERVOIR BLVD 37-39TH 2999 OTHER SERVICES & CHARGES 3500 Legal Notice Publishing 4997 TOTAL OTHER SERVICES & CHARGES 4999 CAPITAL OUTLAY 5130 Improv Other Than Buildings 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL STORM SEWER POND 9997 TOTAL SEWER CONSTRUCTION FUND Adopted Budget 1997 ,..,..." H~,400 ,..,H?,15~H1~9.,OOO 169,000. ,,169,000 .'.,.,iJ51400,..,. .L,}2,155 ",.'.lSSC.OOO '............".".169;000 '.' ",169,OOQ 39,399 315,710 0 0 0 39~9"..'~1?,i'tp ./6 ',.,.""."".'...'.'."tF' ," 0 .441799\ 311\a65 . '1SQ;obo<. >169;000 .'.'..,..,,' 169,QQQ o 552 0 o 226 0 ".,'...(H.i.<< rcr...ti'$C.,"". ' " " '...,.,....'P.....'.'" o o ",."0.'..'.....' 000 : ":'::":<< :":':~' ..~,.~,.~.::..>.~ .:\o~ ":",:J.! :~~~i!??~.ru;rrrn;~:::~tF..; ....:. . ..... '."' ':";":"::jj:: ....:: o .",.'....".......'...,'......'..,.j)'. . .... . ..... o 0 ;.~J.:. ~ ':'.:::).:::.~.:)(:~:':>~()"' ~" : ::?: :': ::: ~ ;::::::::.::::. ~ ':' ~.~(t ~":: "." . .. . ',',",,' ',.'.".',','.'. ..'... ..,' ,.0.. .'1"8. ... '. ' o 0 ,PL. ......','.....,.....'.'.....<<.....'.' >0> "'.,, '0", o o o o Q o o o o 1 ,486 o 595 . '. . """,.". ."....".............-..".".'"'. ' " '.,Jl'. '."',,.'.2\0$1'....... o o , J:r o o .... ........".... ". "'.... .0 o 236 .. .,... i, ... ...... ....,. ',.',Q ',. ...H ...,.. .....,...)~$ .,... ' o If o o o ~4 0 0 "H(f)644 < '0, i . '() , HHJ)a;$6t H ,TH<p.' " , ...., '. ,.," ,'0 o 39 '" '" "?bH$QH o 0 "' ,."........-.... . ......._---........ .."0 ..:. .'H' " ,..,.(:} o ',.,'.,. ..... ....... ,........ ..........,'....'..'..,....,...'............Q,,'..' .... ... ............. . >/) .<<0 ........ .. ........ .. ,'".. "'...'44."nlQ""'" ','.'. ....... .. . .. .... ..... ............ .. .....:-:.:.::..:-:::::,. .....i::,:.. ,'; <?~':~4i '.>r....,b>' .,/ . ....'.','....,..<6<. ' .42Vl$2H .. ..'<.pH .."....".r.,' r)b. .. " )$$4;3a6 . ,J$9.l00b .... ".) .1$9d)OO ..., '.'.' SUMMARY OF COST FACTORS FOR THE COMING YEAR There are no paid personnel for this department. Explanation of Personnel Page 272 o o o o o o o o o o o o o . 169.0QO FUND NUMBER 652 1997 SEWER CONSTRUCTION BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Supplies None Other Services & CharQes None Capital Outlay Ongoing manhole rehab work - City-wide Heplace/repafr pipe faults Line outlet pipe from LaBelle Pond (Phase 2) Silver Lake improvement Sanitary sewer lining - Polk Cir. to Mulcare Replace and/or update meters - 1/5 City (1/2 each sewer and water) 9,000 50,000 30,000 5,000 30,000 45,000 ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases None Page 273 REVENUE 701 1997 GARAGE BUDGET CENTRAL GARAGE FUND 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 36290 Other Misc. Revenue 38400 Sales of Gas & Fuel 38997 TOTAL MISCELLANEOUS 39000 NON REVENUE RECEIPTS 39140 Other Ref. & Reimbursement 39180 Garage,Labor & Burden 39185 Alloc.of Service Center 39203 Trans In Gen Fund 39400 Rents & Leases 39497 TOTAL NON REVENUE RECEIPTS 39997 TOTAL CENTRAL GARAGE FUND TOTAL EXPENDITURES INC/DEC TO RETAINED EARNINGS BEGINNING RETAINED EARNINGS ADD: CAP IMP TO BE DEP ENDING RETAINED EARNINGS Actual 1994 3,760 355 49,169 ..' .....$$.i~$4. Actual 1995 8,410 455 48,038 "".."'."""""'56"""'90.."'3.'..' ' ...... . .......... . :-<::';:;::::;::::.::.:.-: ,t.......:...:) . Adopted Budget 1996 1,750 750 51 ,000 .., .....,.....$$;$00 Adopted City Manager Budget Proposed 1997 1997 7,000 750 50,000 ..,...'.., ..,.,$7)'$$" ' 733 108 0 106,375 106,086 114,000 140,425 140,425 140,425 000 ,..,."....,.,2,7??U<>24.~lJf~ '.'..,",,25~'.i;~ :~:::~::.'.. .>..,., $)E$.71 $ .,..., .".$10;$'15 .....,.. . ... ..-. '2'8'3571' . ....... . ;", ..:.... ::._-:~. -: :":: _: .. 19,992 229,438 5,882 ... .,. '.255;:312 " ,'.'."2$4~$~ 12,329 255,312 6,980 ,.""'."."2:O';.."~.....'.,."'" \ii.,~i'tv.'".... . Revenue Narrative ...... ",. "!:>t!;..' "6'''''' , ,~fk92 (48,017) 217,238 35,640 , '204;$$1 7,000 750 50,OqO , ,$7.750 o 0 110,000 110,000 156,575 156,575 o 0 2,500 2,500 ............... .......". ..,..-..-....... ,. leS~nl$)i. ,.269;075, > $E:lj$~$ ,. '3,26,825 , . " '$04:$65 ' 21,960 226,604 1,360 ,..,', "."2'..4"'9'..."".4".'" ..,.',...,.,',',.,'.' ,..,...;9.2, ...' 304;865 21,960 226,604 1,~~Q 249.924 Revenues for the Garage Fund are generated through rental payments from other City departments for floor space used in the Municipal Service Center and labor charges to other departments for maintenance and repair of equipment. A small amount of revenue is generated by the sale of used oil deposited in the City's oil dump site. Additional revenue from Allocation of Service Center is due to the additional floor space provided by the cold storage building constructed in 1995, Page 274 CITY OF COLUMBIA HEIGHTS FUND TITLE: CENTRAL GARAGE FUND NUMBER: 701-49950 ADOPTED 1997 BUDGET DEPARTMENT: GARAGE SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the maintenance and repair of all City vehicles and equipment. Currently approximately 300 pieces of equipment are maintained. This is an internal service fund; revenue is generated by charges to other funds and departments, SUMMARY OF BUDGET The overall proposed budget for this activity is $304,865, a decrease of $53,827 from 1996. Contract wage increases are not included. The service portion of the budget is equivalent to the 1996 level, showing a small inflationary increase. The service portion decreased largely due to the elimination of NSP charges which are contained in the Honeywell contract. Capital items requested are a systematic partial replacement of heat detectors, replacement of the floor scrubber, and an analyzer/lab scope for maintaining the ignition systems on the new vehicles. PERFORMANCE OBJECTIVES 1) Research the feasibility of implementing a bar-code system for the garage inventory. 2) Evaluate if the current system of charging employees' time and materials accurately reflect costs. 3) Train employees on the new Fleet Maintenace for Windows program. Page 275 FUND NUMBER 701 100 1030 1070 1700 1997 1999 2000 2010 2020 2030 2160 2161 2170 2171 2172 2173 2280 2282 2800 2997 2999 3050 3105 3210 3220 3250 3310 3320 3500 3600 3810 3820 3830 3840 3850 4000 4010 4020 4050 4100 4300 4330 4376 4390 4395 4800 4910 4920 4930 4940 4997 CENTRAL GARAGE PERSONAL SERVICES Vac. & Sick Accrual Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Supplies Printing & Printed Forms Maint.& Const.Mat. Chemicals Program Supplies General Supplies Uniforms Protective Clothing Vehicle Repair& Part Gas, Oi I, Lubricants Purchases Gas & Fuel TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Ed Activities Telephone & Telegraph Postage Other Communication Local Travel Expense Out of Town Travel Expense Legal Notice Publishing Insurance & Bonds Utility - NSP Utility - Water Utility - Minnegasco Utility - Refuse Utility - Sewer Repair & Maint Servo Repair/Maint.Shop Equip. Honeywell Maint Contract Garage,Labor, Burd Rents & Leases Misc. Charges Subscription, Memb. Misc. Civic Affairs Taxes & Licenses Sales Tax on Purchases Collection Losses Building Depreciation Dep. On Improvements Equipment Depreciation Office Furn. Dep. TOTAL OTHER SERVICE CHARGES Actual 1994 1,855 73,891 32,805 .. '.. ..'..'. iottssJ> o o 41 o 115 896 4,737 5,277 217 87 1,209 (43) 46,120 , :',','.5.6,~c' : ~ :' ~.: .~.: ~::..: :9~~Y' 2,345 310 597 149 459 27 731 o 3,564 o 224 o 293 177 11,174 1,467 30,598 4,838 1,889 o 324 901 1,835 5,508 o 20,462 5,086 1,762 68 " "9-4.7$$ Page 276 Actual 1995 2,486 75,914 ..'..,..'}...i~~;i~~, o o 29 o o 1,730 4,208 3,798 o 26 2,936 296 44,527 '...'..".......'??$Y;S50 2,059 1,208 754 188 229 11 2,229 o 3,563 o 373 1,927 o 311 9,907 786 30,534 4,237 2,614 o 281 200 4,024 5,349 293 20,767 5,087 1,982 172 ... ..............,-.... - . · ...........9$;pe5, 1997 GARAGE BUDGET Adopted City Manager Budget Proposed 1996 1997 o 86,445 40,206 '.......126;651 o o 155 75 o 3,060 4,675 2,935 o 100 945 495 50,000 '" '.', '62' ""44"" '0'.".' . ........ '..,. . ,. .. .. . '" .. . ..,.... . ..... ,.. :..:,.:..:.::.::..'.....:t-:..>:..:..:::,::=/: 3,385 1,120 605 150 564 200 2,200 130 3,669 8,683 o 14,723 o o 9,650 1,815 30,534 6,270 3,575 100 425 1,300 58 3,000 o 19,789 4,170 2,721 2,125 ",.. .1.2Q)961. , o 75,066 37,533 .-...-....--........-,...........-.. "';;;;;;2'5' ""9' ,,', .." .." .:...\(~::...:i:...:tf:r:,-.':,:. : o o 155 75 o 3,705 4,800 2,985 o 150 1,300 550 50,000 ." , "'6'3'7:.'2"0."" " i~ :.:. ~ :: r/ :....: ,.i:.: :". .';":..;<,: . 3,230 1,820 720 230 564 200 2,400 130 3,687 o 450 2,023 o 350 9,850 1,815 30,554 5,070 3,658 100 445 1,300 68 5,700 o 20,790 5,063 2,293 1,176 ,'...'.lo3.t}aQ.,. " Adopted Budget 1997 o 75,066 37,533 112,?~~ o 1,360 155 75 o 3,705 4,800 2,985 o 150 1,300 550 50,000 .65;()~Q 3,230 1,820 720 230 564 200 2,400 130 3,687 o 450 2,023 o 350 9,850 1,815 30,554 5,070 3,658 100 445 1,300 68 5,700 o 20,790 5,063 2,293 1,176 " 'lP$,68~ FUND NUMBER 701 1997 GARAGE BUDGET CENTRAL GARAG E Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 4999 CAPITAL OUTLAY 5120 Building & Improv, 5130 Imprv.Other Than Bldg. 5170 Office Equipment 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS 7270 Trans Out Cap Equip Replacement 7370 Trans To Data Processing 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL CENTRAL GARAGE 9997 TOTAL CENTRAL GARAGE 4,110 o o 1,772 " "'5;882 4,000 11,700 ..'.............2~~:~~.... .,., "~S3~~77, 320 o 3,205 3,199 d . .6.124 25,300 o o 1,340 2$,640 " 500 .0 o 860 , ..t360 4,000 4,000 4,000 '..... "... ..11,700 ,,18,000 , '.. ..191500 .,i"< 1 fh70Cf , ' " .2!;OOO..,'., ,. .,23500, ..1Ii14,~.1l$!t..1I il:i .<294;SS6' ,......'.35ft692.. _ Adopted Budget 1997 o o o o o 4,000 19,50Q ,,2$.50q_ " , .'.304865 .. .. .: ":':: : .: : :': :~ ::'::: - ..,., , ,304;~U~S SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Garage labor is increasing as a result of more of the garage equipment needing repair and servicing due to age. Employee P.W. Director Admin. Asst. Clerk Typist II/Purch Clerk Shop Supervisor Maint III Maint III F.T.E. i 1996 1997 i 0.04 0.04 I ,0.09 0.09 , 0.06 0 1.00 1.00 1.00 1.00 0.37 0.24 Total Salaries 2,245 2,753 1 ,488 35,129 32,722 12,107 1996 Adopted Total Fringe 1,044 1,280 692 16,339 15,220 5,631 Total Comp & Fringe 3,289, 4,033 : 2,180 51 ,468 47,942 17,738 1997 Adopted Total Salaries 2,089 2,561 o 32,671 30,439 7,306 Total Fringe 1,044 1,280 o 16,336 15,220 3,653 !Total i t~.S$ '~~31T ,86.444 ..40.2($..t2fB~$OI ' ., ,75;061 ,.,", ,','..,' ,31,$33 Total Comp &FDoge 3,133 3,841 o 49,007 45,659 10,959 1l2clS~9 Supplies Computer supplies/printed forms Brake fluid, carb cleaner, aerosol sprays Parts wash Solvents Washer fluid Floor/engine degreaser Vehicle wash soap 230 800 960 235 150 960 600 Page 277 Shop operation supplies too small to account for on work orders (nuts, bolts, welding rod & gas, etc) Cleaning supplies/misc. repair material Ear & eye protection, welding gloves, etc. Repair parts for MSC and shop vehicle Fuel Purchase gas 4,800 2,985 150 1,300 550 50,000 FUND NUMBER 701 1997 GARAGE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Other Services & CharQes Audit fee Overhead crane & fuel tank inspections Drug & alcohol testing Fleet maint user conf. and/or training Int'I Public Works Congress 2 conf. on new equip & techniques DOT vehicle inspector recertification Insurance costs Dept share of phone syslpostage Oharge for radio lines Travel for local training & seminars Travel for out of town training (2 proposed attending) Misc. other expenses Utility - water Minnegasco Utility - Sewer Janitorial Capital Outlay Update fire detectors Hydraulic & air tool replacement Paint spray gun Hydraulic flow meter 2,280 450 500 800 200 270 150 3,669 950 564 200 2,400 Overhead door service Cust. support service (fleet maint.) Misc. (gas pumps, fire extinguisher, plumbing, etc.) Maint contract - tox alert system Misc. repairs & maint of shop equipment Tools for shop Honeywell maint. contract Garage labor (vehicle & MSC equipment) Coverall rental Uniform rental Rental: shop towels/rugs Parts & service manuals, memberships, etc Public Works open house Sales tax Depreciation (bldglequip) 788 450 2,023 350 4,800 500 210 250 400 c.c. Move $$1,360 for capital items less than $1,000 to minor equipment line item #2010. Contingencies & Transfers Transfer to Cap Equip Replacement - Garage Transfer to Data Processing Department 4,000 19,500 Capital EQuipment Replacement Fund Purchases 1,600 1,200 1,900 350 1,255 560 30,554 5,070 1,200 833 1,535 445 1,300 5,700 29,322 Original - City 1997 Purchase, Original Proposed Manager Adopted i , Item Description Date i Cost Cost Proposed Bud~! Floor scrubber (#313) 1985 i 10,880 10,880 10,880 Analyzer & lab scope 3,000 3,000 3,OQO #313 Floor Scrubber: This piece of equipment is used biweekly to clean the main shop floor. This activity is important to maintain the structural integrity of the concrete floor by removing salt and grit that damage the sealant and the reinforcing steel in the floor, thus extending the period between major rehabilitation of the floor. Analyzer & Lab scope: The lab scope would test the new ignition systems found on today's cars and trucks. By 1996, 98% of the vehicles will be computer controlled and fuel injected, and we cannot properly diagnose and repair vehicles without this equipment. Page 278 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 279 REVENUE 710 1997 ENERGY MANAGEMENT BUDGET ENERGY MANAGEMENT Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 38680 Gen Gov't Buildings 38681 Murzyn Hall 38682 Parks 38683 Library 38684 Water 38685 Sewer 38686 Store #1 38687 Store #3 38688 Garage 38997 TOTAL MISCELLANEOUS 37000 CHARGE FOR CURRENT SERVICES 39140 Other Ref & Reimbursement 39197 TOTAL CHARGE FOR SERVICES 39200 TRANSFERS IN 39222 Trans In Water Const 39203 Trans In Fm Gen Fund 39220 Trans In Fm Cap'llmp 39297 TOTAL TRANSFERS 39997 TOTAL ENERGY MANAGEMENT TOTAL EXPENDITURES INC/DEC TO RETAINED EARNINGS BEGINNING RETAINED EARNINGS ENDING RETAINED EARNINGS 3,709 36,618 27,576 25,706 15,495 14.979 14.979 28.779 7,992 30,533 ..\/206;366 2,055 36,618 27,576 25,706 15,495 14.979 14,979 28,779 7,992 "...'.,....2i~~~~~ o 36,618 27,576 25,706 15,495 14,979 14,979 28,779 7,992 30,533 ,.. '" ........,.............. ',' .," '20" '2""6"5".7" " . ...,. ",.. . . . ...,. . .. :::::.::.:::.:;::,....:...':t.,.......::.-.. 1,300 36,618 30,278 28,408 15,495 16,330 16,330 28,780 7,992 30,553 .2i2,'OS4...'.'... o 0 0 0 ")0< ...,..'..., fir C) ,'.",..' ..0 o 64,748 o " ""'64;/148' ',.'..,..2111114 o 0 67,929 75,000 o 0 ................... ........ ..... ......... ".. .,.. ."..'.$,\!1~S',., ' ',' .' ::...~""~,~ii' '.'. .,'., .,.. .,' ..'.....'.~.., ..;,.......,;...'....',',.....~..,~.."...','.,05'.,'..',01...,','.',','.'..,'... . ;_': ,:.::.:~::(:;;;~:~':l:: ,:: '''' :(:: IC! a25;~99 (54,795) 46,513 '. ,',' ..'{8..2a2).,'. Revenue Narrative '~$$..1~ (53,484) .'.(~~:~~.'. 34~,a$lir...,... (69,209) (77,892) '.'..(141\1()1f o 75,000 o . ... ,.' 75;600 ) ..... .,~$'7;QM. , , $2~M51..... (42,067) (130,975) ,..., '...' .Ut3JlJ42), .' 1,300 36,618 30,278 28,408 15,495 16,330 16,330 28,780 7,992 30,553 .....212,QM o ~~T~.~m o o 75,000 o , 75.00q, , , '287.084 S,g9.151 (42,067) (130,975J (173;9~~ Revenue is composed of allocations to various affected funds and departments, and a transfer from the General Fund. In 1997. the cost allocations to departments will remain constant. Page 280 CITY OF COLUMBIA HEIGHTS FUND TITLE: ENERGY MANAGEMENT FUND NUMBER: 710 ADOPTED 1997 BUDGET DEPARTMENT: ENERGY MANAGEMENT SUPERVISOR: FINANCE DIRECTOR DESCRIPTION The Energy Management Fund is used to account for all costs related to a seven-year agreement with Honeywell, Inc. for energy savings. By segregating these costs, the City will be better able to identify any cost savings throughout the term of the contract. SUMMARY OF BUDGET Revenue is composed of allocations to various affected funds and departments, and a transfer from the General Fund. In 1997, the cost allocations to departments will remain constant. PERFORMANCE OBJECTIVES None Page 281 FUND NUMBER 710 1997 ENERGY MANAGEMENT BUDGET Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 Actual Actual 1994 1995 ENERGY MANAGEMENT - GENERAL GOVERNMENT BUILDINGS OTHER SERVICE CHARGES Utility - NSP Utility - Minnegasco Honeywell Maintenance State Sales Tax TOTAL OTHER SERVICE CHARGES ENERGY MGT - GENERAL GOV'T BLOGS ENERGY MANAGEMENT - STREETS OTHER SERVICE CHARGES Utility - NSP Utility - Minnegasco Honeywell Maintenance State Sales Tax TOTAL OTHER SERVICE CHARGES ENERGY MGT - STREETS ENERGY MANAGEMENT - MURZYN HALL OTHER SERVICE CHARGES Utility - NSP Utility - Minnegasco Honeywell Maintenance State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL ENERGY MGT - MURZYN HALL ENERGY MANAGEMENT - PARKS OTHER SERVICE CHARGES Utility - NSP Utility - Minnegasco Honeywell Maintenance State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL ENERGY MGT - PARKS ENERGY MANAGEMENT - LIBRARY OTHER SERVICE CHARGES Utility - NSP Utility - Minnegasco Honeywell Maintenance State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL ENERGY MGT - LIBRARY ENERGY MANAGEMENT - WATER UTILITY OTHER SERVICE CHARGES Utility - NSP Utility - Minnegasco Honeywell Maintenance State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL ENERGY MGT - WATER UTILITY ENERGY MANAGEMENT 2999 3810 3830 4020 4395 4997 9997 14,733 8,385 10,060 1,221 ...... . ..$4.......39$..... . . "' ..... . -. . . ... ...... .. ......... ".. ....".... ... ............ P. . .........34!MS 13,855 6,852 10,456 1,346 ... .. ..........$2... '5"'0' ..g....... . .. ". ", . . ,. . '. . ,... . . -, .... .... .. .... .. ........... .-.. . <.:j2;50Q ....... 15,617 9,293 10,845 1,619 J=j~~: 14,271 7,195 11 ,280 1,396 ...... ..... '$'" '1" .42........... ... ., .. '.. .... . ... . .. . . ... . . - . . .... .... . .... ....,. . i>"a4:142.' .. .... 14,271 7,195 11,280 1,396 . ..34 .142 .$4,14? 2999 3810 3830 4020 4395 4997 9997 114 o o 7 ...................(1.21 .., ,... '. ...... .... ......... .... .... ............'.2...'.. .. . . . ..... . ... ..... :::':::;;:::'>:::::":':;'::::::' ,:;" 148 o o 10 ......................t..5...8.......... .. .........", ." ... .... .. .... . .. . . . . . .. .. ... . .. . . .... ....... . .... .. - '. ... ...... .. - . ::.::<:'.:,::::::.:::.....:,....:-:......-::..:.... '';:.-::,:.': .., ....,..'.....'............"...."... .. ........................"5..8.. .' :": ::.~.: ><<<: ~.~/::,~ ':' -: ::. :: . ... ... ....... ...... ..... 118 o o o ....11$ . · .118 153 o o 10 .......................1....63....... . .". . ,...... ., . ...., ... .. .... ... ... " . . ..... . ... .. .... . . :::.::.....'.,.::,..,..,..:....:.:-."..,,'.-:.,::'>>... ......,.."."..'...'...'.....,',..,,"',. ..... ." "1'63 .... ..., '. :":;::: :::; ';':::,.:.,'" ...... . . ... .. ........ 153 o o 10 163 163 2999 3810 3830 4020 4395 4997 9997 14,734 9,173 15,531 1,393 ....... '.A'" 0:;,;1' .......,:......:<:~~~~::;:. .'. . .40,831 16,562 9,122 16,142 1,670 . ....... .... "4$" ....4...9$.. .... . . . .. .. .. ...... . ..... . . .....qq;43;4ge> .. 16,546 10,977 17,680 1,790 .........46.9........ ......i...46i9i~... 17,059 9,578 18,390 1,732 . ..............4...6......7...5.... ..... . ... .... .. '. ,.. . .... '... . . . . , . .'.. .... . ". . . . n46!t5~i.. ........ ...... 17,059 9,578 18,390 1,73~ .46,759 46,159 2999 3810 3830 4020 4395 4997 9997 5,473 4,051 1,374 574 ..........,1.472 . ....................7...... ..........J1A.2. 6,626 4,770 1 ,429 704 ........................~.i;~~: 6,151 6,318 1 ,482 810 .. ... '1' .4" "1" .0" '.1'.. .:::,: ::, ~.,:,: :~::. :':" .~/ :-.: ..;:.:::: ...... .....14)/1$1. 6,336 5,009 1,545 738 ...........................~.~i=~............. 6,336 5,009 1,545 738 .'. ......1$,628 . .13,62~ 2999 3810 3830 4020 4395 4997 9997 8,645 4,510 5,765 825 .......... '1"9"7(;"'4' .5.... ..::::';~:~)T\: ~. .:-r:(.,,',:'.:: ...............'..,.',. .....9.. ""'''S' : :: .:: '~":::~:.: ,.t::r::~. ..) 8,519 3,429 5,991 778 ........ .........1.S. "1" "t"I'" . ...... :' ~.~:.~:-:,:~:::)f~;\:: : :~:. .:::: /..:j.. .. ..."...........'.."..."",. .. .... "'1"i:i'~"'~' ~ :: ~.: /: {~::>.( :Y;:f::it.:,:~ 8,904 4,740 6,215 887 .. .... ....2...Q....1. '4"'0'" . ... . . ... ... ..... ..........ia$;74~ 9,172 3,600 6,465 831 ... ......... '2" '0" .008..... ...... .... '. . ............ ... ............. ...... .... ........................2P[~ 9,172 3,600 6,465 831 '. ...... ... ..20;068 ..' ..... ..... ..20,~E! 2999 3810 3830 4020 4395 4997 9997 12,277 971 166 715 \HnM2$ ............/l4.A.29.. 17,152 1,057 173 1,183 . ................ "'1"'9" "'5.6" '.' '5' . ... .. ...... . " :.:;:\~).~~:\f}\:. . .:~ . : . ...' , ./.....i......Uh.s 14,372 1,075 182 1,004 ...............'...6....63... "3' ". .. ..... . . .. ...... ... .. .... . ... . ::..::.:::::':.;:::::::::::.:-.: ..~.' ....: ....: .,'. ....'$;6:33 18,010 1,110 190 1,243 ................2. '0"55"'3" ... . .... . . ... .'.. ....... . ..'.'... .. , . )...................20:$53.. .' 18,010 1,110 190 1,243 .................... .,20..5$(3 . '.. ...... . . 2(},~~~ Page 282 FUND NUMBER 710 1997 ENERGY MANAGEMENT BUDGET ENERGY MANAGEMENT 2999 3810 3830 4020 4395 4997 9997 ENERGY MANAGEMENT - SEWER UTILITY OTHER SERVICE CHARGES Utility - NSP Utility - Minnegasco Honeywell Maintenance State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL ENERGY MGT - SEWER UTILITY ENERGY MANAGEMENT - TOP VALU #1 2999 OTHER SERVICE CHARGES 3810 Utility-NSP 3830 Utility - Minnegasco 4020 Honeywell Maintenance 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 9997 TOTAL ENERGY MGT - TOP VALU #1 ENERGY MANAGEMENT - HEIGHTS L1Q 2999 OTHER SERVICE CHARGES 3810 Utility - NSP 3830 Utility - Minnegasco 4020 Honeywell Maintenance 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 9997 TOTAL ENERGY MGT - HEIGHTS LIQ ENERGYMANAGEMENT-CENTRALGARAGE 2999 OTHER SERVICE CHARGES 3810 Utility - NSP 3830 Utility - Minnegasco 4020 Honeywell Maintenance 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 9997 TOTAL ENERGY MGT - GARAGE ENERGY MANAGEMENT 4910 Building Depreciation 4920 Depreciation on Imp 5500 Capital Lease 5997 TOTAL OTHER SERVICES & CHARGES 9997 TOTAL ENERGY MANAGEMENT 9999 TOTAL ENERGY MANAGEMENT Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 132 148 58 0 166 173 11 10 .-.........---.........--...... . .......................... ~~><~< ~:~~:<~\rb3&7:.~'r~ :~::r:~r:t?\:t::~:a31r::~:': i. ..... rX361 \ $$1' 15,987 2,555 3,248 1,086 .>i~~:~:: 16,165 2,045 3,376 1,182 .... .... 22" ...... '1" Q'" .S...... .. ,"... ... {:'. ~ :;..~:: -/. .-'. .<~:: :: ."' . .:. ........<.2I,'iis 155 153 150 0 182 190 20 10 < sol ( ....... ......... .....353) ......... ................ .>\50'7 .ra$$ . 19,856 4,880 3,505 1,608 ......... ~l$4~ ..............zH849 5,204 1,065 3,084 408 .~i1$1Y 9,761..... 13,476 14,802 17,526 1,838 ........ ......41;$42\ ............47i$42.......\ 16,650 2,148 3,645 1,718 ............2...4........... ....... .....ilpl.... '.. !( ..... ".24;161.. ...... .... 4,907 931 3,210 380 ...~i42'a ........ ..... '.. ..........~t428 Adopted Budget 1997 153 o 190 10 .. '353 . 353 16,650 2,148 3,645 1,:!!~ "24,161 . '24,161 4,907 931 3,210 380 _ ......9,428 . .9.4g~ 12,529 12,529 9,780 9,780 18,230 18,230 1,451 1 ,4~~ ..AO.~Q!..'.'..'.. .. ".41,990 ~,:n;{f?41:.~t9Q ...... . ':'4t:~990 _ Page 283 56,553 56,553 56,553 44,987 44,987 44,987 20,942 16,366u ..16,36~ 1.~~;4a~ .MIJlOO . ........... ..... '1J7:.906 iZ2M482( <jj7;QOO >.......... .H7,90~ . ..34$.a$E)r'$~$A$f> ...... ...~29, 151 -- SUMMARY OF COST FACTORS FOR THE COMING YEAR 4,919 626 2,860 336 . . . .....8.....7...~.......... .... ... ....jt . '8;'141>< .. 4,764 887 2,973 368 '..UtUJ$2'Y . ....8;992 Explanation of Personnel There are no personnel costs for this department. Supplies None 13,083 12,120 16,257 1,312 . .... ';A.2'''r12''' <:'~"~': ,:,: j~f ',{(j:, ::: ..... .,-. ...., "..-.-, .. . 42.:Z7.2 12,164 9,314 16,896 1,398 . .................$.. 'g'" 7' 72'" . ... ... .. .. . .... . .... . ... ,.... . ....,. ..:.....:...:.:.::..:.::::::-.,.. :....:,.-:: .",: ......... '/$9;772.. 56,533 56,573 44,987 44,987 28,936 24,728 ~ao~#$.P .... ........ ....12g~8ff ..............'St),45a'... ............/12&:286........ ...... ....$2$.i9($~\t~S FUND NUMBER 710 1997 ENERGY MANAGEMENT BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUEO) Other Services & CharQes Utilities Maintenance contract Sales tax Depreciation Capital lease 138,591 63,145 9,509 101,540 16,366 Capital Outlay None Continaencies & Transfers None Capital EQuipment Replacement Fund Purchases None Page 284 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 285 REVENUE 720 1997 DATA PROCESSING BUDGET DATA PROCESSING Actual 1994 Actual 1995 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 38997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39202 Transfer in Recycling 39203 Transfer in General 39219 Transfer in Liquor 39221 Transfer in Sewer 39222 Transfer in Water 39223 Transfer in Garage 39225 Transfer in Refuse 39297 TOTAL TRANSFERS IN 39997 TOTAL DATA PROCESSING TOTAL EXPENOITURES INC/DEC TO RETAINED EARNINGS BEGINNING RETAINED EARNINGS ADD: CAP IMP TO BE DEP. ENOING FUNO BALANCE o 358 .tr'.' ...........)35&. ... Adopted City Manager Budget Proposed 1996 1997 o . ..0 275 ... .275 11,700 0 0 0 o 0 0 19,500 31,000 31,000 31,000 31,000 11,700 11,700 18,000 19,500 11,700 11,700 18,000 19,500 11,700 11,700 18,000 19,500 ............. ddO .... '.. dd11,7o.o. .. .... .....18,000 ............19,500..... . ....... i .:77;800 ...... ..... ..'7'7i$()(}iH103,OOO.. ..... ....128;5:00. ....... 11]~pb18i15a ..... . ..103;000 '128.775 '.. · . Adopted Budget 1997 275 275 o 19,500 31 .000 19,500 19,500 19,500 19,500 ". .'.12$.50q, 126,775 127,506 1,269 72,652 o 13.9~L Revenue in the Data Processing Department is derived solely from interfund transfers from proprietary funds. There are no tax dollars used to fund this department. . '.. .43d.1' 76" . . .:;::.::::,....:j::.:..:..-. 34,624 o 14,641 ..... ...... .'49.265 . <S1i~1 (13,103) 49,265 31,419 .' ..67..581.' ....... Revenue Narrative Page 286 .. . . '.. .91A~?9.... 5,071 32,595 o . .31:666 19i'.~06 1,269 72,652 o ........". ..... ....."",.... . .' '7' '3" h2"1' ... :':: ..: ::>::" ~i:I:-' ::: CITY OF COLUMBIA HEIGHTS FUND TITLE: DATA PROCESSING FUND NUMBER: 720 ADOPTED 1997 BUDGET DEPARTMENT: DATA PROCESSING SUPERVISOR: FINANCE DIRECTOR OESCRIPTION The purpose of this department is to provide ongoing computer support and technical assistance. With the expansion of data processing in the City, there is a severe need for coordination and support services in the areas of maintaining equipment, software, and training. Since the addition of the MIS Coordinator, the City has seen a significant improvement in the utilization of computer equipment. There has been less down time of computers and the network, which results in more productive time. SUMMARY OF BUOGET The budget for Data Processing increased by $29,577 from 1996 to 1997. Personal Services increased $1,277 due to step increases. Most of the increase comes from upgradeing our system to provide a faster, more reliable and more efficient computing environment. This includes bringing the Library and Recreation on line with City Hall and Public Works, and incorporating City-wide e-mail, which will provide better resource and file sharing. PERFORMANCE OBJECTIVES 1) To enable a Novell network hookup from Library and Recreation to City Hall. 2) To upgrade our Novell servers to faster and more fault-tolerant systems. 3) To implement City-wide e-mail. 4) To create a faster, more efficient computer and data processing operation in all City offices. 5) To continue to improve the means for supporting the data processing needs of the City. Page 287 FUND NUMBER 720 1997 DATA PROCESSING BUDGET DATA PROCESSING Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 100 PERSONAL SERVICES 1010 Regular Employees 1030 Vacation & Sick 1210 P.E.R.A. Contr. 1220 F.I.C.A. Contr. 1300 Insurance 1510 Worker Comp Ins. Pre 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2000 Office Supplies 2010 Minor Equipment 2011 Computer Equipment 2020 Computer Supplies 2171 General Supplies 2175 Food Supplies 2997 TOTAL SUPPLIES 2999 Other Service Charges 3050 Expert & Professional Services 3105 Training & Ed Activities 3210 Telephone & Telegraph 3250 Other Communications 3310 Local Travel Expense 4000 Repair & Maintenance Service 41 00 Rents & Leases 4330 Subscription & Membership 4395 State Sales Tax 4940 Office Furniture Depreciation 4997 Total Other Service Charges 4999 CAPITAL OUTLAY 5170 Office Equipment 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES AND TRANSFERS 7280 Transfer Out to Cap'l Projects 0 ........ 0 0 8997 TOTAL CONTINGENCIES AND TRANSFER~ ........................0 ...... .i(l; ....>..0 :::~ T6~~~~~~~~~~~~~~~~G ................::.~.;:..................................:~..t=:...........................~~j=~.. o o o o o o .. ..............0..... . . . .. . .. . ,. . . . ....... .. ... ... ". '''';':';:':':'::::.::>:'",:.:,:: 27,342 1,117 1,271 2,243 2,565 154 ). .....$4~(i$~ o 120 10,847 4,990 24 27 ..... '1" 'iIi.' riO"S' :' : ':: ~ ':' /;:. ~y.~~' :"'" :.- 33 74 3,629 906 65 25 .i .....i4-Vt$ 8,410 250 2 o o 1,315 o 21 997 1,532 .....<12;5~7f 1,087 4,644 1 93 5 4,113 18 115 2,134 10,125 >2.2... .... 38,109 o 1,707 2,915 3,600 278 ............46..609. .... .,:. . ':. . '. .: : ::"" :'. : .:;. : ,.,' ',., ~ o 500 14,000 5,000 100 100 ............tjSittm..... 4,000 o o o o 10,650 o 300 1,670 o .'t$;~t)> 39,330 o 1,762 3,009 3,600 185 ............... .....41";$$$ o 100 9,000 1,000 100 100 ....) '.'lp,$QQ' 2,000 1,000 o 100 o 2,000 o 300 3,270 15,000 .......... '.~$iEr1(). .. .... ...... Adopted Budget 1997 39,330 o 1,762 3,009 3,600 185 .' ..... ...... ..41,~a6 o 100 31,150 1,000 100 100 32,4~O 2,000 1,000 o 100 o 2,000 o 300 3,270 15,OQQ . . 23,61Q 14,641 29,502 15,000 45,650 23,500 .....,.:.;.:::4.'4.;...:'6'....4:-:-1 :.:::'::::::::::::::.::iii~ii'"...-:::iIi:'.~. ,.. .. ."5....' ".. . .. .. ..... ""'5" .. .. .. .. . ,. ..(i. .....1 ...... ............~Qi~,(; .... ........ >1. ,000.. .(4$.;$.Q. ........ ..... ..... .. '2:3,51)1{ SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel o . ,.. . . . . .......... O' . .... ..-. . .., . .. .... . . ... . .. . ,..... ...... 1$t;$ija>:: .................1~'ti506. ...... o o ... . '121,$06 t21,~OO 1996 Adopted ! Employee Data Processing Coord i I I II F.T.E. I ,1996 19971 I 00 00 I i 1. 1. I I I I . 11.()q IJQq! Total Fringe 8,500 i Total! Comp! & Fringe I 46,609 Total Salaries 38,109 Total Salaries 39,330 1997 Adopted Total Fringe 8,556 Total Comp & Fring~ 47,886 : Total 47,8~€l ...........$$.1<>9. ..' '>$.5()() ......4$;~J ..... .$-9.$3Q ........ .. '.' .~,~56 Page 288 FUND NUMBER 720 1997 DATA PROCESSING BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUEO) Supplies Software upgrades Minor PC upgrades Network upgrades PC repairs Disks Tapes Other 1,000 4,000 2,000 2,000 400 200 700 Other Services & Char!::Jes Outside technical assistance for GIS and network Conferences & seminars Outside maintenance & repair of PCs & network Trade journals and books State sales tax Depreciation 2,000 1,000 2,000 300 3,270 15,000 Capital Outlay City Hall & PW server upgrade Rec, Police, & Library server upgrade Network cabling upgrade Rec & Library network connection Netware upgrade to 4.1 for all servers 5,000 4,000 5,000 3,000 8,500 City-wide e-Mail Network analyzing software Internet connection Graphics scanner Major PC upgrades 5,000 1,000 4,000 1,000 9,150 City Council Moved - $22, 150 from Capital Outlay to Computer Equipment line item 2011 for items that are less than $1,000. ContinQencies & Transfers None Capital Equipment Replacement Purchases None Page 289 REVENUE 888 1997 POLICE/FIRE CONTINGENCIES RESERVE BUDGET POLlCE\FIRE CONTINGENCIES RESERVE Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 33000 33420 33421 33423 33424 33997 36000 36210 36997 39200 39203 39297 99997 REVENUE INTERGOVERNMENTAL REVENUE Ins. Premo Tax-Fire Ins. Premo Tax-Police State-Aid Pol. ReI. Assoc. State-Aid Fire Rei Assoc. TOTAL INTERGOVERNMENTAL REV MISCELLANEOUS Interest on Investments TOTAL MISCELLANEOUS TRANSFERS Transfer in From General Fund TOTAL TRANSFERS TOTAL PENSION RESERVE TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE o o o o ...................,..,....,. '. .... ........0.... . .. .. . . . .n. .. . .. ...,. . :....:...:.:::..:.. 42,522 90,024 24,559 nd~j1~$~ . 40,750 30,479 24,521 14,092 .... .......1-09;842. 42,500 o 24,500 14,126 . .........SL12&...... '. . 'Z7;701 109,512 162,003 .... ....2...7.. "1" .5..... S' .... ... .... .. . . . .. ...........>.......................1......,. Revenue Narrative o 15,982 ,'. .... .... .... .... .... inn. ....n~~~~!...... Adopted Budget 1997 42,500 o 24,500 14,126 InJgl? 10,000 10,0()0 . ..... ...'u <0 .. .......... .1Q;(${).. ..... ...., 1D.QQO 1€i?,OQ3uuu9 ..... ....90,990145,000 145,000 ............?$.2;~3..'........ ...(..U .).. .. ......90;000. ............145\000 ......... ..... 445;OOC!. . . .1~iOO3 .... . .1e1i~13.. ........ .. '. ..lQ~t84.g.. ........ ,')~S6J2'(). .... . .' .~36.tg6 ,.... .1H~;7e3 81,059 144,849 .. ..""..22'$.;90$. ....' . .'S()~()QO 146,126 352,574 49$;100 .. . ., ......0.... 162,003 o ,. ...... j~2;()Q3 90;000 146,126 352,5Li 498.700 In 1997 all revenue is still from the state amortization aid and the state insurance premium tax. The $145,000 transfer from the General Fund is offset by state police insurance revenue in the General Fund of $122,678. Page 290 CITY OF COLUMBIA HEIGHTS FUND TITLE: POLICE/FIRE CONTINGENCIES RESERVE FUND NUMBER: 888 ADOPTED 1997 BUDGET DEPT: POLICE/FIRE CONT RESERVE SUPERVISOR: CITY MANAGER OESCRIPTION This fund was established in 1994. With the consolidation of the Police and Paid Fire Relief into PERA, this fund was established to provide for equal annual funding on the part of the City, as it is anticipated that the pension payments under the consolidation with P.E.R.A. will have high years and low years. This fund was set up so that the City can set aside an equal amount each year to fund through these peak and low years. In 1994, only a very small portion of the adopted budget for Police and Fire pensions will be expended. The balance of this budgeted amount was transferred into the new Pension Reserve Fund to give a good base to ensure that the City can make smaller annual contributions in the future. SUMMARY OF BUOGET In 1997 it is projected that expenditures will be higher than revenues, as one police officer retired and the total amoritized cost of his pension is due to P.E.R.A. PERFORMANCE OBJECTIVES 1) Analyze the over-funding status of the Fire Volunteer pension to determine alternatives to reduce city costs. Page 291 FUND NUMBER 888 1997 POLICE/FIRE CONTINGENCIES RESERVE BUDGET POLICE/FIRE CONTINGENCIES RESERVE Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 1230 1240 1241 1997 9997 Supplies None PERSONAL SERVICES Police Pension Fire Pension Volunteer Fire Pension Paid TOTAL PERSONAL SERVICES TOTAL PENSION RESERVE o o o . .' ....ri ::. :", ::>':::::'::::::::::(i.: ...." ... ..-.............. ......................... . '. '.. ..... '0'" .. . .. .. ....d ... .. ..-. ..... ..-. .-. . ... ....... .':':: ::......... -.':.. 21,052 29,969 26680 .... .. .. . . .....7770H ..........................:.ti:~Q~..... 55,000 27,783 .....,~;j~~~ ... .'.....................-..... . ..... . 1 Ht183 ..' SUMMARY OF COST FACTORS FOR THE COMING YEAR Qther Services & Charoes None Capital Outlay None Continoencies & Transfers None Capital EQuipment Replacement Fund Purchases None Explanation of Personnel 50,000 10,000 ...... ..30!0~0 . ...........gp;Q()Q..... .... ...... .....-............. -, ........., .... g' O' 000..... ..' .. . . : :::..'...::.t.>,.:.:.',:"..:-':-::: Adopted Budget 1997 50.000 10,000 30,000 90,000 90;09.9. There are no paid personnel for this department. All payments are for pension costs. When police and fire reliefs were consolidated with P.E.R.A. the annual costs went down. However, when the current employees retire, P.E.R.A. will bill the city for the entire amoritized pension costs for that employee. This will result in a large payement in the year of retirement. Page 292 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 293 REVENUE 201 1997 COMMUNITY DEVELOPMENT GENERAL FUND BUDGET COMMUNITY DEVELOP GENERAL FUND Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 30000 REVENUE 31000 TAXES 31010 Current Ad Valorem 31014 Area Wide Tax 31020 Delinq Ad Valorem 31910 Penalties & Interest 31997 TOTAL TAXES 33000 INTERGOVERNMENTAL REVENUE 33160 Federal Grants 33402 Prop Tax Relief-Homestead 33422 State Grant 33997 TOTAL INTERGOVERNMENTAL REV 34000 CHARGES FOR CURRENT SERVICES 34112 Administrative Fees 34700 Program Revenue 34997 TOTAL CHARGES FOR SERVICES 36000 MISCELLANEOUS 36210 Interest On Investments 36216 Loan Interest 36217 Business Loan Interest 36220 Gen Government Rents 36290 Other Misc. Revenue 36400 Principal Repayment Loans 38997 TOTAL MISCELLANEOUS 39000 NON REVENUE RECEIPTS 39100 Sale of land 39101 Gain/Loss Fixed Asset 39140 Other Ref & Reimbursement 39197 TOTAL NON REVENUE RECEIPTS 39200 TRANSFERS 39203 Transfer Fm General Fund 39227 Transfer in Fm HRA 39297 TOTAL TRANSFERS 39997 TOTAL COMM OEVELOP GEN. FUNO TOTAL EXPENOITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENOING FUNO BALANCE 57,999 o 233 o ... .>$;232: o 11 ,896 .......~:~~~...\ 47,557 18,159 292 o ...>..66~OOa\'. . 26,192 11,896 30,644 ...tjtt1$a 72,000 o o o ..... ... ...." ".",. "72.000 .... 282,600 11 ,896 40,090 ........ ..... ...334........5...86.................. . ,.. ... '~"~ .~..:.:.) .>> .':" :':. :~ .: ::.. ,",: ::.:: :"~ .~-:~.:~.::.: . o o o o ... ...." ... .. ......0> o o o . ......U............ ." ,.... . . . . . ..... .. . . .... ".. . .... . .".. .... ..", ::.:.::::::-..:....-:.::.'. 1,030 80 9,100 0 175 0 0 0 ..f~Oo. ... ....acl .....................:...................9.......,1.....0.....0......... > ......U .. ..' .'.. ',':, "~" ::-: ",. .-: ..... ',,' ", .........,.... ., ,. 3,184 18,894 2,832 o 7,633 16,237 .. ...... .4$./1$(). o o 26,627 . ,"... ,..... ...-.".',,-.. . . '.~.627" ::..::::~4y~,:,.<..::,.::::: o o ... ""...................... .' .... "'0" . . . . . . .... . .,. .. . ,..... . . - " - . .. .,.. .. .. :.: .....'...:.::::.:::,:.::.: .1~O.ti4$ ... . . .. ...... . . . ... . .. .., ... .... . '.$$-Q.$$f . . (140,238) 408,545 . .......26.830.7 . . . ." .. ., . .......... .. :.;.::::::'::' .,':ii:......:.:_:,:-. Revenue Narrative 7,259 19,758 2,341 1,515 11 ,612 17,244 '. ...........5...9..... ...9...... ..../..............~~.............. 450 o 3,086 ..-.....,.-....-....,......,..,. .' .... 3' ~:~.r.:\...., ~:: :~:: ~:~<..,~~ ::::. 3,100 17,000 2,500 25,000 105,500 o ...1$$.1Q$...... . o o 15,000 . ....j5,O(;)O o o o o o o .u o o o . .. "0 o o <}....r.(io..... .' . ... . . . .. ........... >lSajp$fi ..... .... 126,973 205,000 o 11,000 ".j2&,S7~' .. .........2JeJoOO........... t1Q,i'$S" ~tE:i,()()(). ....... .. .... ..~. . . . . . ..>....~.j2~e71... . ..... .......... (214,786) 268,307 ". .......5.. '3" "$2' .... .,.. '.' . ...... . :~::: :. ::; ::; ::::. ',': '. :..' '-::: .:., : : . . . . 171;t621. (68,862) 288,777 .. '~1.g,~15 ..... 2J5.1$4 ... 836 ..:(15,3.41) .. . . ..(14..5Q5) Adopted Budget 1997 o o o o o o o o o o o ,~~~- ~-O o o o o o o o o o o o 205,000 11,000 ... .... 2HtOQO '. 216~OQQ 21$,164 836 (15,34_1J .. f14,$0!!) A General Fund transfer in the amount of $205,000, combined with transfer from HRA of $11,000 for HACA, will bring projected revenues to exceed the expenditure total in the amount of $836. Building permit and license fee revenues are credited to the General Fund when received. Page 294 CITY OF COLUMBIA HEIGHTS FUND TITLE: COMMUNITY DEVELOPMENT FUND NUMBER: 201-42400 ADOPTED 1997 BUDGET DEPARTMENT: BUILDING INSPECTION SUPERVISOR: COMM. DEVELOPMENT DIRECTOR OESCRIPTION Community Development Department Building Inspection services include revenues and expenses related to regulation and inspection of all building construction, licensing of all businesses, and all planning & zoning functions including staff support for the Planning & Zoning Commission. Staff prepares modifications and additions to the City zoning code as directed by the City Council. SUMMARY OF BUOGET For 1997, the Building Inspection budget has been reduced $12,933 to total expenditures of $114,040. The primary reason for the reduction is a decrease from three full time equivalent positions in 1996 to 2.25 in 1997. The postage line item has increased four-fold over the 1996 level to a total of $2,225. Total supplies have been reduced 39% or $1,550 from the 1996 budgeted amount. PERFORMANCE OBJECTIVES 1) Establish an informational display case/area to make informational sheets available for public use regarding building and sign permit requirements, licensing procedures, zoning requirements, special permit approval processes, etc. 2) Complete the process of issuing building permits using previously acquired computer software which has been modified by the MIS department for local use. 3) Adopt 1994 fee schedule for building permits, and review the structure for zoning applications studies, conditional use permits, variances, rezoning applications, etc. 4) Conduct an annual contractor training/information meeting regarding permit/licensing process, requirements and education about the building code which will impact building plan review and inspection services. Explore the possibility of conducting this program jointly with other cities. Page 295 FUND NUMBER 201-42400 1997 BUILDING INSPECTION BUDGET BUILDING INSPECTION Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 1010 1020 1070 1080 1210 1220 1225 1300 1510 1700 1800 1997 1999 2000 2010 2011 2020 2030 2170 2171 2175 2280 2282 2997 2999 3050 3105 3120 3210 3220 3250 3310 3320 3500 3600 4000 4050 4100 4330 4380 4390 4395 4997 4999 5170 5997 9997 PERSONAL SERVICES Regular Employees Overtime Interd. labor Service Interd. labor Credit P.E.R.A. Contr. F.I.C.A. Contr. Flex Benefit F.I.C.A. Insurance Worker Comp Ins. Pre Allocated Fringe Interd Fringe Credit TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Equipment Computer Supplies Printing & Printed Forms Program Supplies General Supplies Food Supplies Vehicle Repair& Part Gas,Oil,Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof. Servo Training & Educ. Activities Educ. Reimbursement Telephone & Telegraph Postage Other Communication Local Travel Expense Out Of Town Travel Expense Legal Notice Publishing Insurance & Bonds Repair & Maint. Servo Garage, Labor, Burd Rents and Leases Subscription, Memb. Commission & Boards Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Office Equipment TOTAL CAPITAL OUTLAY TOTAL BUILOING INSPECTION o o o o o o o o o o o ................. ..............,..". .. O. .. .... . . . ",.", :. '::,-:. ::> .: :::.....<:....::.;.::. o o o o o o o o o o o o o o o o o ......................Q..... . ...... .... ..... . '. .... .... .... ".,"' <.; .;...:..;::-::-.".:,.. o o o o o o o o o o ....0 ...,.,. o o o o o o o o o o o ....,.....,....."..... . ....i<O...... o o o o o o o o o o .. ...tr' o o o o o o o o o o o o o o o o o ..."., .. . ,.. ..".". ,. .....................0...... . . ...... . ,. ". -. .- ... .., ." . . . . . .n...... . . .. ...... . . ..'.......:...;-;.:..::....;...,'.: . o 0 '~":}"":::::' ".: :,".: ::.:J~r>.~ ::.: .::':::~)\::\~;>n,:~~:nO::" : . .. - :.:. .: -. - -.: :.:0,":' : ".':";'.'";-. ::'::'::{~\':::~~/~:O ",' Page 296 101,387 1,712 o (13,978) 4,619 7,556 332 10,800 1,367 o (5~592) . ..108.203 300 250 400 400 500 150 600 400 500 450 .........'.3;950.... 1,800 2,200 250 1,900 500 250 350 1 ,400 150 1,900 650 1,000 90 1,080 o 100 500 14-t12(} . o o 79,093 o o o o o o 18,085 o . ...............,..........."."... .. .. ......:9,.a71.. .. ........ 300 o o 300 300 150 400 o 500 450 ...........Y2.400 . 1,800 2,200 250 1,900 2,225 250 350 1 ,400 150 792 650 1,000 90 605 200 100 500 .. '.. ........14).6~ ....... ...... Adopted Budget 1997 o o 79,093 o o o o o o 18,085 o '97;178 300 o o 300 300 150 400 o 500 450 .2AOOp 1,800 2,200 250 1,900 2,225 250 350 1 ,400 150 792 650 1,000 90 605 200 100 500 ......14~~? 700 0 0 . ...... ... .....n200 .... ... .... .....p .. ....0 ...... ........ 0 1.......!iL>..........g....."l... ....~.. '.. '."<1'1 A 0 "'" 1 <14 040 ~.... ql"',\.;.../ ............... 'J, ... ... FUND NUMBER 201-42400 1997 BUILDING INSPECTION BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Personnel costs are listed in the Community Development Administration budget. Currently the department has a contract Building Inspector. For 1997, the budget includes a full-time employee as the Building Inspector at the one year wage level. F.T.E. I 11996 19971 II 1.00 I 1.00 I 11.00 ! I I Total Fringe 9,898 7,581 7,195 i Total, Comp & Fringe i 54,089 . 38,533 : 35,151 1997 Adopted 1996 Adopted Employee Building Inspector Penn it License Clerk Zoning/Grant Coordinator Total Salaries 44,191 30,952 27,956 Total Salaries Total Fringe Total Comp __~J:!jQge _ Labor Allocation From: . Comm. Devel. Admin. I I ....... "[al06biOO! I i ! ! los.OSli ..i24J674. .... . .....121.m! .. ........ .. ..' .....6.. -- ...... . '.' .... .....0 .... '.' Q isubt6tif ...... ....... .' ........... .. · n/a 79,093 18,085 97,178 1>' .... ,Total . i...'..'...'.'..".." . .. '1<79;o931a.o85 97 .178 . Supplies Paper & toner supplies for computer issued permits Outside printing of numbered pennitslforms Acquisition of updated code books and manuals Other Estimated City garage repairs/parts for vehicle used for inspection selVices Gas, oil, lubricants for inspection vehicle 300 300 285 115 500 450 Other SelVices & Charges Subscriptions & memberships ICBO (class A city) Professional Secretaries APA APA seminar Expert & prof. selVices State seminars (2 yearly/30) 21CBO Coordinator/Commun. education Annual Bldg. Off. business meeting (Mpls) Clerk Training & ed. activities Contract inspection for special projects/services Printed handout materials and visual arts for contractor training program regarding penniVlicensing requirements 120 150 140 195 1,800 60 300 1,300 100 440 2,200 1,800 150 Page 297 FUND NUMBER 201-42400 1997 BUILDING INSPECTION BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 298 CITY OF COLUMBIA HEIGHTS FUND TITLE: COMM DEVELOPMENT GENERAL FUND FUND NUMBER: 201-46310 ADOPTED 1997 BUDGET DEPARTMENT: COMMUN DEV ADMIN SUPERVISOR: COMM. DEVELOPMENT DIRECTOR OESCRIPTION This fund provides for the payment of salaries/benefits of the Community Development Department employees working on all community development-related projects. Major departments within Community Development include the following: Administration, Economic Development Authority, General Government Buildings, Community Development Block Grant (CDBG)/HOME, Parkview Villa Housing Complex, Rental and Vacant Property, Building Inspections, Section 8 Rental Assistance Program, Minnesota Housing Finance Agency (MHFA) programs, and Multi-Use Redevelopment Plan and other tax increment financing (TIF) projects. SUMMARY OF BUOGET The administrative expenses which were formerly consolidated in this department have been divided between Community Development Administration (46310) and the newly created EDA Department (46314). Total expenditures are $101,124. PERFORMANCE OBJECTIVES 1) Further integration of Community Development Department, with staff having more flexibility in positions. 2) Implement findings of the City-wide housing analysis and inventory summary. 3) Develop a long-term capital improvement plan (5 years and longer term) for projecting future physical improvements and revenue sources for financing improvement costs for City housing facilities and other properties. 4) Revise and update the Columbia Heights Comprehensive Plan and/or zoning ordinance to conform with regional plans as directed by state statutes. Page 299 FUND NUMBER 1997 COMMUNITY DEVELOPMENT ADMIN BUDGET 201-46310 . Adopted City Manager Adopted COMMUNITY DEVELOPMENT ADMIN Actual Actual Budget Proposed Budget 1994 1995 1996 1997 1997 100 PERSONAL SERVICES 1010 Regular Employees 63,149 78,659 109,058 203,934 203,934 1011 Part Time Employees 0 567 14,298 13,822 13,822 10'12 Seasonal Employees 0 0 0 8,840 8,840 1020 Overtime Reg. Emp. 0 239 475 2,940 2,940 1050 Severance Pay 0 7,632 0 0 0 1080 Inderdept Labor Credit 0 (28,355) (46,043) (176,869) (176,869) 1210 P.E.R.A. Contr. 0 3,413 5,548 9,885 9,885 1215 Deferred Compo 3,777 812 835 0 0 1220 F.I.C.A. Contr. 5,170 6,415 9,019 17,400 17,400 1225 Flex Benefit F.I.C.A. 0 272 453 159 159 1300 Insurance 5,265 6,709 10,800 21,600 21,600 1510 Worker Compo Ins. 303 1,336 1,663 1 ,493 1 ,493 1800 Inter. Dept. Fringe Credit 0 (10,327) ..(18,~18) (39,298) . . (39,29~ 1997 TOTAL PERSONAL SERVICES ......... '.' .11:~'6M. ..... ... . .........6'7;372 .' ..S't6S8 .') i ..63}900 .... .... 63.906 1999 SUPPLIES 2000 Office Supplies 792 421 1 ,400 700 700 2010 Minor Office Equipment 0 0 0 0 2,250 2011 Computer Equipment 0 0 50 50 1,450 2020 Computer Supplies 0 204 80 80 80 2030 Printing & Printed Forms 211 150 550 150 150 2160 Maint. & Const. Materials 0 0 500 0 0 2171 General Supplies 122 526 220 250 250 2175 Food Supplies 8 33 50 50 50 2280 Vehicle Parts & Repairs 0 29 0 100 100 TOTAL SUPPLIES '1>133 . ....1363 . 2,em) . ........1,$89 2997 .......:....;.:.:.;:::.:....':'...: .$.030 2999 OTHER SERVICE CHARGES 3040 Legal Fees 15,488 0 0 0 0 3041 Attomey Fees Civil Process 0 23,208 10,000 3,000 3,000 3050 Expert & Prof. Servo 4,713 6,959 2,067 12,000 12,000 3105 Training & Ed. Activities 230 278 800 850 850 3120 Educ. Reimbursement 0 0 500 500 500 3210 Telephone & Telegraph 503 240 600 710 710 3220 Postage 511 446 800 538 538 3250 Other Communications 46 130 100 100 100 3310 Local Travel Expense 173 148 400 150 150 3320 Out of Town Travel 129 295 400 200 200 3410 Advertising Employment 0 237 0 0 0 3430 Advertising Other 0 40 0 0 0 3500 Legal Notice Publishing 335 601 850 850 850 3600 Insurance & Bonds 525 426 1,500 0 0 3810 Electric Utilities 0 195 600 200 200 3820 Water Utilities 0 0 600 600 600 3830 Gas Utilities 94 578 1 ,400 607 607 3840 Refuse Disposal 75 81 800 100 100 3850 Sewer 0 0 500 500 500 4000 Repair & Maint. Servo 3,100 6,745 7,400 1,000 1,000 4050 Garage, Labor & Burden 0 114 0 0 0 4100 Rents & Leases 110 381 200 400 400 4200 Sheffield Neighbomood Pro 71,040 0 0 0 0 4300 Misc. Charges 521 35 600 600 600 Page 300 FUND NUMBER 201-46310 1997 COMMUNITY DEVELOPMENT ADMIN BUDGET COMMUNITY DEVELOPMENT ADMIN Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 4330 4374 4376 4380 4390 4395 4700 4800 4997 4999 5100 5120 5170 5997 6999 7100 7280 8100 8997 9997 Subscription, Memb. Employee Recog. Misc. Civic Affairs Commissions/Boards Taxes & Licenses State Sales Tax Credit Investigation Collection Losses TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Land Building & Improvement Office Equipment TOTAL CAPITAL OUTLAY CONTING ENCI ES Admin Transfer Transfer to Cap'l Projects Contingencies TOTAL CONTINGENCIES TOTAL COMM OEVELOP AOMINISTRA TION 266 33 75 754 146 o o o . ......... . ""-".-""" ... . .......Q..8......66...7. ........ . . .", . . . ..... -, ' . . ...... ,,'''' ""'>:'" ...,~..,..: .:.:: -,,::: ::'::: 73 19,284 o .. "19;$7 344 56 107 879 4,728 450 15 17 ... ... ..-........... .......... .... "4"1"7' 's' .S..... ..' ... . . . .-... . .. ,- .... ." -. . ... ..... . . ..>;>:;.:.:::....:.A::.::::...:,.:..,.;. :',: 79,949 33,590 1,970 '.ils/OOg.'....,.. 450 60 110 2,500 70 100 o o '.' ".' ................... 35. . "4"'03' .... '. . ... .. . ..... . :":, .' , : .:~~.: ,", :', . .::......-:..):: o 3,000 1,000 .... ...............-.-......... . .. . . 4;Q()() , . :<:.. · 300 60 125 o 70 500 o o . '-. '" ,...' ",. .," ,........',. . . '21)" .. .g.S...'1.... . . . .. .. .... . . . . ". ."... ::.:>::<.:::...:1.:..,...<:.....:.:. ,:," o o 3,650 '.' ............". ,.....-...-,. <3,$5Q .. o o . ..-46,311 .H~6l3H . .243,332 .. 660 8,829 8,228 71,040 71,040 0 000 . ...... '. ........ .,..... ...... P' ................ . ." ... . ..'...~~:rJ..... .I~~~~...'.. ....iiO::~i:...... . Page 301 Adopted Budget 1997 300 60 125 o 70 500 o o 2t).95t o o o o 8,228 o o . $,228 103,121 . FUND NUMBER 201-46310 1997 COMMUNITY DEVELOPMENT ADMIN BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Employee Deputy Executive Directorl Comm. Deve!. Director Housing Coordinator , 1.00 Occupancy Specialist! II 0.50 FSS Coordinator ! . Secretary i 1.00 . Temporary Help ! 0.10 1 Grant & Zoning Coordinator: Building Inspector I Permits License Clerk Intem i$ubtota! ........ ).ia~6U Explanation of Personnel F.T.E. . 1996 1997: I 1.00 1.00 i 1.00 ; 0.52 1.00 1.00 1.00 . 1.00 1.00 . i .~h5~! Total Salaries 54,528 27,242 12,698 27,763 1,600 1996 Adopted Total Fringe 11,370 7,103 1,633 7,110 206 I Total i Comp I & Fringe: 66,454 ' 34,345 14,331 35,212 1,806 i 'J23J331 .'. . 27A22 . ..... ....1Sl1L148J 1997 Adopted Total Total Total Comp Salaries Fringe & FringEl.. 48,086 10,073 58,159 27,216 7,029 34,245 13,822 1,741 15,563 30,182 7,403 37,585 29,117 7,268 36,385 42,018 8,893 50,911 30,255 7,412 37,667 8,840 718 9,558 . . ..229.$36.'. , l5()J)(3'7 .. 2S(t0'l3 . Labor Allocation To: Gen. Gov't. Bldgs. Bldg. Insp. , Rental Property Multi-use Redevelop. CDBG EDA Admin. Home Improv. Section 8 PVN PVS Tolal.... n/a n/a n/a , n/a n/a n/a n/a : n/a I n/a ; n/a .'.1 (0.11)1 (2.25); (0.12): (0.12), (0.52)1 (0.91 )! (0.66) (1.66), (0.12)! (0.06)1 I . ..... . . I" .... . ,... ,.. . . . .. .. ....X.h99...... (4,451 ) (969) (5,420) (79,093) (18,085) (97,178) (5,372) (1,302) (6,674) 0 0 0 N/A N/A N/A (25,461 ) (5,572) (31,033) (21,308) (5,087) (26,395) (33,603) (6,630) (40,233) (5,054) (1,102) (6,156) (2,527) (551 ) (3,078) .. ..p5,<tee't.....11.239 .' '<)oa~906 : Supplies Copier paper Pens Staples, paper clips, etc. Printing & printed forms Community information materials Rulers, yardsticks, etc. 400 200 100 150 175 75 Page 302 FUND NUMBER 201-46310 1997 COMMUNITY DEVELOPMENT ADMIN BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUEO) Other Services & Charges Legal fees (general legal services) Audit, consulting services on new development and existing other consulting (including comprehensive plan update) State chapter of NAHRO conferences: 2 conference, 2 attendees National NAHRO conference (2 attendees) National, regional & state NAHRO membership 3,000 12,000 100 300 450 Capital Outlav 1) Bookcase for storage of reference materials for the Zoning/Grant Coordinator 250 2) Computer table/stand for Comm. Devel. Director 400 3) Office modular divider with storage shelves for Secretary and Permit Clerk 2,000 4) Computer CPU/color monitor 1,000 Continqencies & Transfers General Fund labor administration 8,228 (Split 50/50 with EDA Admin. & Comm. Dev. Admin.) C.C. Move $2,250 from Capital Outlay to Minor Office Equipment line item 2010 for capital items less than $1,000 C.c. Move $1,400 from Capital Outlay to Computer Equipment line item 2011 for capital items less than $1,000 Capital Equipment Replacement Fund Purchases None Page 303 CITY OF COLUMBIA HEIGHTS FUND TITLE: COMMUNITY DEVELOPMENT FUND NUMBER: 201-46324 ADOPTED 1997 BUDGET DEPARTMENT: COMM DEV HOME IMPROVEMENT SUPERVISOR: COMM. DEVELOPMENT DIRECTOR This department is now shown in Fund 202. Page 304 FUND NUMBER 201-46324 1997 COMM DEV HOME IMPROVEMENT COMM DEV HOME IMPROVEMENT Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 1010 1020 1050 1070 1215 1220 1300 1510 1700 1997 1999 2000 2020 2030 2171 2997 2999 3040 3041 3050 3105 3120 3210 3220 3250 3310 3320 3410 3500 3600 3840 4000 4100 4300 4330 4374 4376 4380 4390 4395 4500 4600 4700 4997 6999 7100 8997 9997 PERSONAL SERVICES Regular Employees Overtime Reg.Emp. Severance Pay Inter Dept. Labor Deferred Compo F.I.C.A. Contr. Insurance Worker Comp Ins. Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Computer Supplies Printing & Printed Forms General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Attorney Fees Civil Process Legal Fees Expert & Prof.Serv. Training & Ed Activities Educ. Reimbu rsement Telephone & Telegraph Postage Other Communications Local Travel Expense Out of Town Travel Advertising Employment Legal Notice Publishing Insurance & Bonds Refuse Disposal Repair & Maint.Serv. Rents & Leases Misc. Charges Subscription ,Memb. Employee Recognition Misc. Civic Aff. Commissioners/Boards Taxes & Licenses State Sales Tax Administrative Expenses Loans & Grants Credit Investigation TOTAL OTHER SERVICES & CHARGES CONTINGENCIES & TRANSFER Admin Transfer TOTAL CONTINGENCIES & TRANSFER TOTAL COMM OEVELOP HOME IMPROVE 10,408 o o o 761 796 946 28 o .12~9$9 528 o 133 124 '785 o 215 7,709 150 o 504 354 o 42 8 o 50 91 78 940 80 o 134 19 46 494 42 o 715 19,861 270. ..... ",.."". . '31 802" .. .' . ::::":-:....:<:".::..::i:." ..:..". o o 299 6,199 o o 86 o 2,599 ..............-............. '.' .......9.'....8...3. . . '." - . . . . ...... ", " ." " . .: .:::::.:::..:.::....l::::::.::.:..:::: 197 8 o 52 .". ......."."."....... . . '257' .. ... .-:.-:;..;:..:.....:.....<:: o 44 961 245 o 358 268 o 12 265 237 52 223 50 522 253 46 197 12 59 535 20 33 31 9,475 195 . "..."...."................ ... . ."1'" fina .-:.....:....:::.::.:~:i~:: o o o 8,429 o o o o 3,372 .........n;861.......... 1,300 o 200 380 . .......... .t)~OO 300 o 6,500 350 200 300 450 30 150 250 o 50 200 80 950 100 o 150 50 50 500 30 60 o 100,000 280 . '.' . jjj,Q30 '. .. .. ....... ...........6. ........................~j;ij....... ........~;~;.. .......... ."..4$.~526 . ......,.... .24.~9. ....lzti21f This department is now shown in Fund 202. Page 305 o o o o o o o o o o o o o o ......j).. o o o o o o o o o o o o o o o o o o o o o o o o o o ,...........0.. Adopted Budget 1997 o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o ..',0 o o o o CITY OF COLUMBIA HEIGHTS FUND TITLE: COMMUNITY DEVELOPMENT FUND NUMBER: 201-46325 ADOPTED 1997 BUDGET DEPARTMENT: COMM DEV SECTION 8 HOUSING SUPERVISOR: COMM. DEVLOPMENT DIRECTOR This department is now shown in Fund 205. Page 306 FUND NUMBER 1997 COMMUN DEV SECTION 8 HOUSING 201-46325 Adopted City Manager Adopted COMMUN DEV SECTION 8 HOUSING Actual Actual Budget Proposed Budget 1994 1995 1996 1997 1997 100 PERSONAL SERVICES 1010 Regular Employees 18,780 21,489 0 0 0 1011 Part Time Employees 0 11,786 0 0 0 1012 Seasonal Employees 0 1,056 0 0 0 1050 Severance Pay 0 698 0 0 0 1070 Interd Dept Labor 0 9,645 29,766 0 0 1080 Interd Labor Credit 0 (6,377) 0 0 0 1210 P.E.R.A. Contr. 0 1,175 0 0 0 1215 Deferred Comp 1,689 76 0 0 0 1220 F.I.C.A. Contr. 1,616 2,613 0 0 0 1225 Flex Benefit FICA 0 110 0 0 0 1300 Insurance 1,704 3,094 0 0 0 1400 Unemployment Comp 0 0 0 0 0 1510 Worker Comp Ins. 91 208 0 0 0 1700 Allocated Fringe 0 3,739 11,907 0 0 1800 Interd Fringe Credit 0 ....... (2,599) 0 0 0 . ... ,. .. ."".. 1997 TOTAL PERSONAL SERVICES .. ..... ...2::tsOOL) · .4$.71$... if;673 .. ". '.0> 0 1999 SUPPLIES 0 0 2000 Office Supplies 728 317 1 ,150 0 0 2010 Minor Equipment 0 78 0 0 0 2011 Computer Equipment 0 128 0 0 0 2020 Computer Supplies 0 13 200 0 0 2030 Printing & Printed Forms 195 57 300 0 0 2171 General Supplies 54 207 200 0 0 ... ...,. .".."...,-.-...".". '1,850> . "HO 2997 TOT AL SUPPLIES . <9TJ.. , ...., HSOtf' 0 2999 OTHER SERVICE CHARGES 0 0 3040 Legal Fees 2,730 0 0 0 0 3041 Attomey Fees Civil Process 0 69 1,200 0 0 3050 Expert & Prof.SelV. 8,535 1,134 5,100 0 0 3105 Training & Ed Activities 212 497 700 0 0 3120 Educ. Reimbursement 0 0 250 0 0 3210 Telephone & Telegraph 403 559 400 0 0 3220 Postage 543 418 700 0 0 3310 Local Travel Expense 65 60 220 0 0 3320 Out of Town Travel 13 1,078 350 0 0 3410 Advertising Employment 682 709 200 0 0 3500 Legal Notice Publishing 215 52 100 0 0 3600 Insurance & Bonds 100 246 200 0 0 3840 Refuse Disposal 63 78 90 0 0 4000 Repair & Maint.SelV. 1,094 846 1 ,400 0 0 4100 Rents & Leases 126 395 150 0 0 4330 Subscription,Memb. 184 197 200 0 0 4374 Employee Recognition 28 29 60 0 0 4376 Misc. Civic Aft. 72 95 100 0 0 4380 Commissioners & Boards 752 835 800 0 0 4390 Taxes & Licenses 26 0 50 0 0 4395 State Sales Tax 0 135 60 0 0 4500 Administrative Expenses 237 25 0 0 0 4600 Loans & Grants 0 26,192 254,770 0 0 4997 TOTAL OTHER SERVICES & CHARGES . .... '.'16;600' ... ......... .....33.649 261,100 () 0 Page 307 FUND NUMBER 201-46325 1997 COMMUN DEV SECTION 8 HOUSING COMMUN DEV SECTION 8 HOUSING Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 Adopted Budget 1997 4999 CAPITAL OUTLAY 5150 Vehicles 5170 Office Equipment 5997 TOT AL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFER 7100 Admin Transfer 8997 TOTAL CONTINGENCIES & TRANSFER 9997 TOTAL SECTION 8 HOUSING 9999 TOTAL COMM OEVELOP GEN FUNO o 1,133 0 '. ... ..<.jig~.'.}..2;~~i. n{..~:~gg. .......... o . ............. ........ ....................0 ..H42~023 .... .... .$$bW$81 o o .. '0 : Jlti6 .. ..... . .. ........ . . . .. ...0 '. ........ ... ........................... ..............:................3.,.,................._1.)..~.5.:.:..;,......i....;............Ol............................................................................ ... ..Hg .. .... .........................~~~~=i........... ."..'.~ U~ ......~1.S..1~................. SUMMARY OF COST FACTORS FOR THE COMING YEAR This budget is now in Fund 205. Page 308 o o o o o o 21$.164 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 309 REVENUE 202 1997 COMMUNITY OEVELOPMENT BLOCK GRANTIHOME COMMUNITY DEVELOPMENT BLOCK GRANT/HOME Actual 1994 Adopted City Manager Budget Proposed 1996 1997 Actual 1995 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33160 Federal Grants 33997 TOTAL INTERGOVERNMENTAL REV 34000 CHARGES FOR CURRENT SERVICES 34112 Administrative Fees 34997 TOTAL CHARGES FOR SERVICES 36000 MISCELLANEOUS 36210 Interest On Investments 36290 Other Misc. Revenue 36997 TOTAL MISCELLANEOUS 39000 NON REVENUE RECEIPTS 39100 Sale of Land 39140 Other Refunds & Reimbursement 39197 TOTAL NON REVENUE RECEIPTS 39200 TRANSFERS 39203 Transfer Fm General Fund 39297 TOTAL TRANSFERS 39997 TOTAL COBGlHOME TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENOING FUNO BALANCE 378,162 349,936 370,000 372,627 ... ..atJM$~,$4$il~t$ ... .a7Q.()Q()$.12,62i' 000 .. .....-................. . ..... .................,.-...... . ... " ...'...,....'..'....0 ..... ....,..,..."..'.....H.........OT... " .."" ...........,...0. o .... ..'"'''' -.. . ... ....,....:>.'0...,. Adopted Budget 1997 3~?2,~~? 372;627 o o o o o o o o o o 372,62? 369,182 3,445 23,147 26,59~. Revenue Narrative Reimbursements that were received from the County at year-end are to be transferred out to other funds for prior expenditures in the following year. 160 6,112 0 o 1 ,953 0 'lso....sib65 ...... .... ......0 o o . . .... ..............,..... ..........Q o 0 o 4,458 .. .... ... . "O'''},4;45$. o o ....t:r.. . o o Q 1995 CDBG proceeds derived from the distribution of County-wide rehabilitation funds totaled $40,474. With the allocation received in August 1996, they must be expended or have contracts in progress no later than April 1997 . Notification of receipt of the allocation from the County was delayed one year. The 1996 CDBG allocation will be a total of $37,525 and $74,628 from the County-wide rehabilitation funds and the City application for rehabilitation monies, respectively. The 1996 allocation should be expended between July 1996 and December 1997. The 1997 CDBG allocation is anticipated to be approximately $36,000 from the County-wide rehabilitation funds and $85,000 from an application to be submitted by the City. The 1997 allocation should be expended within the July 1997 to December 1998 timeframe. However, these funds have not been included in the 1997 budget. 000 0 ..... ...... .... .....0. .:(f.H(Lo .L,b ' . ..... ".318.3.22 ..... .. .....i~.4$9H ."S10;OOC). ..372 627 . . ~ . " .H.(' .......... 3$~;2aa . (10,911) 47,626 .. . ....." .............. . 367'<45 .::"." , ',/ ::~:: ", . · $8t11 $ (19,259) 36,715 .......................-............. '17A56 ...:' .'. '.$64,30$ 5,691 36,715 "C42;40SH . .36~t182 3,445 23,147 "2SUS92d The 1997 budget also includes a total of $140,000 in CDBG funds for acquisition and demolition activities which must be expended between July 1996 and December 1997. These funds are to be used as part of the City neighborhood revitalization account. There are certain human services contracts in which the City contributes CDBG funds to select public service agencies. Although City CDBG funds, the monies are disbursed by Anoka County on behalf of the City with the exception of Hot Meals for Shut-Ins in the amount of $3,080, which has been included in the 1997 budget. An additional source of revenue is the HOME Program. The March 1996 application for funding was not submitted to Anoka County. An application will be submitted in March 1997 for funds to be expended between July 1, 1997 and December 31 , 1998. Total revenues are projected to be $80,000 with the maximum 5% or $4,000 to be set aside to finance soft costs associated with the rehabilitation programs. Page 310 CITY OF COLUMBIA HEIGHTS FUND TITLE: COMMUN DEV BLOCK GRANT FUND NUMBER: 202-46350 ADOPTED 1997 BUDGET DEPARTMENT: CDBG SUPERVISOR: COMM. DEVELOPMENT DIRECTOR OESCRIPTION This fund provides for the administration/operation of the Community Development Block Grant (CDBG) program. SUMMARY OF BUOGET For the 1997 budget, CDBG and HOME will be separated into two separate departments within the 202 fund. Total CDBG expenditures are projected to be $289,152. PERFORMANCE OBJECTIVES 1) Explore the establishment of a matching grant for neighborhood improvements. 2} Close out the 1995 and 1996 CDBG program. 3) Apply for and start implementing 1997 and 1998 CDBG programs. 4} Implement completion of staff time sheets to reflect actual administrative time to CDBG program(s). Page 311 FUND NUMBER 202-46350 1997 COMMUN DEV BLOCK GRANT COMMUNITY DEVELOPMENT BLOCK GRANT Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 1070 1700 1997 1999 2000 2011 2020 2030 2171 .2997 2999 3020 3040 3041 3050 3070 3105 3120 3210 3220 3250 3310 3500 3600 3830 3840 3850 4000 4100 4200 4300 4330 4390 4395 4500 4600 4997 4999 5100 5120 5170 5997 6999 7100 7210 7280 8100 8997 9997 PERSONAL SERVICES Interd. Labor Service Allocated Fringe TOT AL PERSONAL SERVICES SUPPLIES Office Supplies Computer Equipment Computer Supplies Printing & Printed Fonns General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Architect/Engineer Fees Legal Fees Attomey Fees Civil Process Expert & Prof. Servo Human Services Contracts Training & Ed. Activities Educ. Reimbursement Telephone & Telegraph Postage Other Communications Local Travel Expense Legal Notice Publishing Insurance & Bonds Gas Utilities Refuse Disposal Sewer Utilities Repair & Maint. Servo Rents & Leases Sheffield Neighborhood Pro Misc. Charges Subscription, Memb. Taxes & Licenses State Sales Tax Administrative Expenses Loans & Grants TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Land Building & Improvements Office Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES Admin. Transfer Trans Out to Gen Fund Trans Out to Cap'l Proj Contingencies TOTAL CONTINGENCIES TOT AL COBG o 2,526 8,954 0 o 1,010 3,582 0 ......<>i.){f .'<</:3.&36". .... .........t2;.sas .... ... .............. · ...... . . ....0 .. 51 o o 210 o .".......... ........ ........ i .2$1 .... .. ..--." - .... o 349 o o o ........(>349...... 100 o o 100 o .. ..............- -......". ...... ':2bO ...... 'd.. ,.. 72 o o o o .................>72 . Adopted Budget 1997 o o ....~ ~.. 0. 72 o o o o 72 ~.~~__...u... o 2,443 o 16,506 11,134 41 o 87 64 14 4 202 o o 14 o 10,631 20 o o 32 1,634 o 58 330,027 ...... '.' ..... .$'12..$11 12,000 4,061 o . "'," . . . . , . . . . . . . . - . - - . . ........Ut06t o o o o ................."..".... ....... ...... "0'" -,.. - . . . . ... '." . . . . . . ... ... . . ... ., ... " .. .. .. . ................S$.9.2~.. Page 312 o o 4,440 8,718 11 ,520 o o o o o o 146 o o o o 5,890 30 o o o 1,234 387 o 26,984 .....i::n..~~;g.............. ~:~\~~~~.:..:.:::....,. :: 159,900 47,890 274 ............................. ..... 2' .0..8....064... .. .. . ... ,. . . . ..-... . . . . . '.. ... .... ," -,.. :::-.:::::-::..........j:......._,'.,.,:.,:.:.: 1,056 231 109,133 o . d. .......... .' '1"'1"n" "4'20' .... '. ..... . . .". . ,". . ... . ... . .. ......<...~1;718........... o o 2,000 7,000 20,000 150 o 150 100 30 30 150 o o 50 50 3,500 50 o 30 50 1,200 o o 110,000 1044..$46 160,000 40,000 o ....."..,., . ... .. . . . '.. .20l:M)()Q.... 2,000 o o 5,033 ~~:=: o o 3,690 24,605 3,080 108 o 108 54 22 22 108 o o 36 36 2,520 36 o 22 36 864 o o 131 ,328 ....... ....1. .&6.......6....1...0..... ." ..... . ',' .,. .,.. . .. .. .. .. .:-::.:):)::.:..=.:.,",:1'" :'.::.:,::. ", 122,435 o o ............122..4$5............ o o o o ......... .....0... '. . ... c .,'. . - - . .....,:.:,:,>::,...,. . :--.' ,.," > ....289 ;182'. ... o o 3,690 24,605 3,080 108 o 108 54 22 22 108 o o 36 36 2,520 36 o 22 36 864 o o 131,~2~ . d166Ji7?_ 122,435 o o .H~2,435 o o o o ............ '.. 0 . 289.18? FUND NUMBER 202-46350 1997 COMMUN DEV BLOCK GRANT SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 1996 Ado ted 1997 Ado ted Total! Total Total Comp Salaries Frin e & Fringe _ N/A N/A N/A Labor Allocation From: Comm. Devel. Admin. F.T.E. I 1996 1997 ! I n/a I I I ...i............iH........j Total Salaries .tdtat ...... .' ". ...... ...... .... ..... .. , i I 029' . i I I .ti/ '. .....Hl<. .. .. .. . ... ..... .. ........... ..............................H>....l '.. ....... ..NlA......HN)A. ................. ........ .WA Personnel costs for Community Development Block Grant/Home will be shown in Community Development Administration because CDBG will not allow these under the grant conditions. Supplies Copier paper, toner, and supplies Pens, pencils, staples, and misc. 60 12 Other Services & Charges City & other inspection and specification writing services* Appraisals Environmental Survey Other Attorney fees Audit 7,040 1,600 9,000 1,200 4,265 3,690 1,500 *Inspections and specifications writings services include consultant services for preparation of specifications used by contractors to prepare competitive bids for necessary rehabilitation work. Human Services Contracts The following public service agencies are programmed to receive CDBG funds in the following amounts: CEAP 1,000 Anoka County Comm. Action Program 11,662 Southem Anoka Co. Comm. Assistance 4,000 Alexandra House 3,000 Hot meals for shut-ins" 3,080 Repairs & Maintenance 2,520 ] ** Of this amount for human services contracts, only $3,080 for hot meals for shut-ins is reflected in this budget. The remaining $19,662 will be administered and disbursed on behalf of Columbia Heights by Anoka County. Page 313 FUND NUMBER 202-46350 1997 COMMUN DEV BLOCK GRANT SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUEO) Capital Outlay Purchase of deteriorated residential properties for CDBG Neighborhood revitalization Soft costs (expert & professional) 140,000 (17,565) 122,435 The full amount of CDBG funds requested for neighborhood revitalization were received in the amount of $140,000. Proceeds available for land acquisition, demolition, etc., will be $122,435, with the remaining amount of $17,565 to be attributed to reimbursement of soft costs to include project-related expenses for legal, appraisal, environmental, and survey services. ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 314 CITY OF COLUMBIA HEIGHTS FUND TITLE: COMMUN DEV HOME FUND NUMBER: 202-46355 ADOPTED 1997 BUDGET DEPARTMENT: HOME SUPERVISOR: COMM. DEVELOPMENT DIRECTOR, OESCRIPTION This department provides for the administration/operation of the City/Community Development HOME Program. Federal HOME monies are made available for rehabilitation of low income, owner-occupied single family and duplex residential properties. SUMMARY OF BUOGET For the 1997 budget, CDBG and HOME have been separated into two distinct departments in the 202 fund. Total HOME expenditures are projected to be $80,000. No application for HOME monies was submitted in the spring of 1996 due to staff turnover within the Community Development Department. Funds are expected to be received by July 1997 for the next funding cycle with an application to be submitted in the winter/spring of 1997. PERFORMANCE OBJECTIVES 1) Explore the establishment of a matching grant for neighborhood improvements. 2) Close out 1995 HOME programs. 3) Apply for and start implemention of 1997 HOME programs. 4) Implement completion of staff time sheets to reflect actual administrative time to HOME programs. Page 315 FUND NUMBER 202-46355 1997 COMMUN DEV HOME COMMUNITY DEVELOPMENT HOME Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 100 PERSONAL SERVICES 1070 Interd Labor Service 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2000 Office Supplies 2011 Computer Equipment 2020 Computer Supplies 2030 Printing & Printed Forms 2171 General Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICE CHARGES 3020 Architect/Engineer Fees 3040 Legal Fees 3041 Attorney Fees Civil Process 3050 Expert & Prof. Servo 3070 Human Services Contracts 3105 Training & Ed. Activities 3120 Educ. Reimbursement 3210 Telephone 3220 Postage 3250 Other Communications 3310 Local Travel Expense 3500 Legal Notice Publishing 3600 Insurance & Bonds 3830 Gas Utilities 3840 Refuse Disposal 3850 Sewer Utilities 4000 Repair & Maint. Servo 4100 Rents & Leases 4200 Sheffield Neighborhood Pro 4300 Misc. Charges 4330 Subscription, Memb. 4390 Taxes & Licenses 4395 State Sales Tax 4500 Administrative Expenses 4600 Loans & Grants 4997 TOTAL OTHER SERVICES & CHARGES 4999 CAPITAL OUTLAY 5100 Land 5120 Building & Improvements 5170 Office Equipment 5997 TOT AL CAPITAL OUTLAY 6999 CONTINGENCIES 7100 Admin. Transfer 8100 Contingencies 8997 TOTAL CONTINGENCIES 9997 TOTAL HOME 9999 TOTAL COGBlHOME o 0 o 0 .. "': ::';: ~<>>::::::?Jf)} :~\LUJ\~:\L~)):~(r o o .... ... '.' 0..... .. ". . '.. .... .... ...: .....:. o o .. .......0..... ::'-:. :.' Adopted Budget 1997 o o o o o o o o . ........ ................. '. . ....n .. .:......:;.......,....v. o o o o o ..........................". . .... ....:. ....".()..". ..... o o o o o ."."."...."........ ,. .. ....A . . .'.:.;.<:.:..:,.:-~.:.... 50 o 20 o o .. .. .._d ,........_.._....._, "0 . .' ; ':::"f::~ .:..: .: . 50 o 20 o o 70 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 Her .... ..... .... ....() o o o (>.......:.....:.(..]:) o o o ....,.........................-..-. ....................0.. .. . .. ...... . . . . ... .. . ..... .. ...........::...:..:::.::....... ....:.. o o o o o o o o o o o o o o o o o o o o o o o o o .......... '. .......:..()....: o o o . ...0...... . o o 560 2,045 o 42 o 42 21 8 21 42 o o 50 14 980 25 o 30 20 30 o o 76,000 .......7...9......9. 'SQ' ... . ... .. ,,: ..:.:......::::::::.....;. :'::,':.;.,:.-::,:,.., o o o ......................0:.."........... o 0 0 0 o 0 0 0 .........."."...........,..,.... .....,.....,........,.....,.. ....... .......,.... .. ,. ....,..' .... ... . ..,.. > >>'HH()H.>>]): \< ........ . j) ... '>n\.~ 'HH ........ ... ..... .. .... . ....... HH< ......H....................... .' >~,~= ....d::~: .......A~$&;2a33S1;71a _ Page 316 o o 560 2,045 o 42 o 42 21 8 21 42 o o 50 14 980 25 o 30 20 30 o o 76.009~ 79.930 o o o o o o o '80,000 .3($9,182.. FUND NUMBER 202-46355 1997 COMMUN DEV HOME SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Personnel cost estimates based upon anticipated program work load are shown in the following table. Costs attributed to this department are higher than in past years. 1996 Adopted 1997 Adopted Total: Total Total Comp' Total Total Salaries Fringe & Fringe i Salaries Fringe Total Comp & Fri!l~e I ! 119~T;~97 I I Labor Allocation From: I i Comm. Devel. Admin. I n/a 0.28 i !iTdtatn...... . ... .. .................../HHltl;28t................... i N/A N/A N/A i I .. .. .......... .'. ........ ... ....'....... .i/.:.h :.:........... ..!.. .....iN/A:.Hy ......NiAH {Hi' ....NlA... ".:- Personnel costs for HOME will be shown in Community Development Administration because CDBG will not allow these under the grant conditions. Supplies Copier paper, toner Pens, pencils, staples, paper clips 40 10 Other Services & Charges Legal City & other inspection and specification writing services Loans and grants (housing rehabilitation deferred loan/grants from federal HOME monies) Repair & maintenance services Audit 560 1,545 76,000 980 500 Capital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 317 REVENUE 203 1997 PARKVIEW VILLA NORTH PARKVIEW VILLA NORTH Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33160 Federal Grants 33997 TOTAL INTERGOVERNMENTAL REV 34000 CHARGES FOR CURRENT SERVICES 34114 Excess Utilities 34997 TOTAL CHARGES FOR SERVICES 36000 MISCELLANEOUS 36210 Interest On Investments 36220 Rents 36225 Non-Dwelling Rents 36290 Other Misc. Revenue 36997 TOTAL MISCELLANEOUS 39000 NON REVENUE RECEIPTS 39140 Other Refunds & Reimbursements 39197 TOTAL NON REVENUE RECEIPTS 39997 TOTAL PARKVIEW VILLA NORTH TOTAL EXPENOITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUNO BALANCE 166,167 182,735 ....,$;;l~'tH .j$2VtSij (.... .... . 5,030 5,135 ... . ...... ,.. . . ...........-..-.....-........... >5,030 '.. .... .... .........JM$5 . 3,491 209,421 o 3,063 ..-.,.....,.............. ... ..... .~?p;a2a 5,274 212,633 o 8,512 ...., ....,........................ .H~a;:41$. o 0>' 4,740 .4.74.0. . 4,100 222,156 o 4,800 ..........-.....-..'................. . . -...... .".. ... ".. . .. ..,., .... .. ... .... <23'\OS6\ .. . .. )'259;41't (4,861 ) 32,991 ... . "28.130. o o 5,220 . .' ........-,. ."" . ..... 5~22.Q ..' 4,100 228,716 o .'. .')2a;(;~g... 251221 .... .' 715 81,711 .... ........82;426........... 34114 Excess Utilities includes extra charge of $5.00 for tenants with an air conditioner and/or freezer. Adopted Budget 1997 o o 5,220 ~~gll 4,100 228,716 o 4,900 ...........2a7,71~. 6,348 5,375 18,760 15,000 1~~QQQ .................39~;;::........ .............~i.~[=. .....................2iil~=............ ............~~;t=.................... 2~~:~~~ .S8SJlS7 8,452 19,339 ........ .27,791.... ......^ 0'i!V:!i . .::~~~~.:.:: 58,781 27,791 .. .... .... .861572'" 36290 Other Misc. Revenue includes laundry equipment proceeds and other minor miscellaneous income. 25'7.221 715 81,711 .82.426 Revenue Narrative 39140 Other Refunds and Reimbursements includes $15,000 of operating subsidy funds from HUD. Page 318 CITY OF COLUMBIA HEIGHTS FUND TITLE: PARKVIEW VILLA NORTH FUND NUMBER: 203-46330 ADOPTED 1997 BUDGET DEPARTMENT: PARKVIEW VILLA NORTH SUPERVISOR: COMM. DEVELOPMENT DIRECTOR OESCRIPTION This fund is for the operation and maintenance of the 101 . unit public housing project called Parkview Villa North, located at 965 40th Avenue N.E. This project houses low income seniors, handicapped and disabled persons, and couples. The facility was constructed in 1975 with federal monies administered by the U.S. Department of Housing and Urban Development. SUMMARY OF BUDGET The total budget is being decreased from $259,417 in 1996 to $257,221 in 1997. Therefore, the projected fund balance will be $82,426. PERFORMANCE OBJECTIVES 1) Develop a five year capital improvement program and longer term projection for scheduled facility upgrades. 2) Close out fiscal year 1995 ClAP program. 3) Apply for Comprehensive Improvement Assistance Program (ClAP) funding for renovation. Page 319 FUND NUMBER 203 100 1010 1011 1013 1020 1050 1070 1215 1220 1300 1510 1700 1997 1999 2000 2010 2020 2030 2160 2161 2171 2172 2175 2997 2999 3020 3040 3041 3050 3060 3100 3105 3210 3220 3250 3310 3320 3500 3600 3810 3820 3830 3840 3850 4000 4030 4100 4200 4300 4315 4330 4335 PARKVIEW VILLA NORTH Actual 1994 Actual 1995 o o o o o 3,803 o o 28 o 1,521 ................5....3..$2. ... ... .... .. . . . . . . .... . . . ... . ..... :: ... .... -. ,'", .:~.- .' ," : -.::,: 292 51 12 230 2,096 149 5,422 52 13 .'6.317 1,029 o 63 2,502 37,121 245 237 4,413 500 506 814 261 31 5,793 29,891 5,111 30,489 4,070 4,916 47,278 13,582 2,195 o 8 14,333 269 40 1997 PARKVIEW VILLA NORTH Adopted City Manager Budget Proposed 1996 1997 o o o o o 8,598 o o o o 3,439 ..1"2"0"'3"1" ., . :.:.:: /.~.,:.....:--.-:::/ 1,055 100 o 600 8,220 o 6,050 170 o 1'6,195 . o o 1,000 5,600 27,700 300 400 4,400 700 530 250 250 350 6,000 31,600 6,100 43,100 5,200 6,000 60,230 3,730 1,300 100 100 14,830 400 100 o o o o o 5,054 o o o o 1,102 ................0....5...6.... . . .... -.. ........'...':.......l..........'.... " 816 25 250 500 8,640 o 6,255 180 o ..'$,666 o 400 600 2,046 75,000 300 250 4,630 1,216 720 600 250 250 6,500 32,550 6,300 42,100 5,350 6,200 19,515 1,500 850 200 500 13,300 136 100 Adopted Budget 1997 o o o o o 5,054 o o o o 'H_~L1 O? '. .6,t5f;t 816 4,261 250 500 8,640 o 6,255 180 o 20 ~.Q?'u o 400 600 2,046 75,000 300 250 4,630 1,216 720 600 250 250 6,500 32,550 6,300 42,100 5,350 6,200 19,515 1,500 850 200 500 13,300 136 100 PERSONAL SERVICES Regular Employees Part-Time Employees Maintenance Employees Overtime Severance Pay Interd Labor Service Deferred Comp F.I.C.A. Contr. Insurance Worker Comp Ins. Allocated Fringe TOT AL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Supplies Printing & Printed Forms Maint. & Const. Material Chemicals General Supplies Uniforms Food Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Architect/Engineer Fees Legal Fees Attorney Fees Civil Process Expert & Prof. Servo Management Services Protective Svs Training & Ed. Activities Telephone & Telegraph Postage Other Communications Local Travel Expense Out of Town Travel Legal Notice Publishing Insurance & Bonds Electric Utilites Water Utilities Gas Utilities Refuse Disposal Sewer Utilities Repair & Maint. Serv. Extraordinary Maintenance Rents & Leases Program Activities Misc. Charges PILOT Subscription, Memb. Tenant Services 3,795 576 12,045 462 1,949 o 1,117 1,557 1,655 1,053 o """" .24,~09 756 o o 445 6,717 o 5,642 51 o '.13,611 18,416 6,287 o 6,668 26,065 247 147 4,314 592 479 129 12 315 5,419 31,161 5,540 43,286 4,461 5,244 40,948 561 1,555 27 76 12,476 332 69 Page 320 FUND NUMBER 203 1997 PARKVIEW VILLA NORTH PARKVIEW VILLA NORTH Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 4374 Employee Recognition 4376 Misc. Civic Affair 4380 Commissions & Boards 4390 Taxes & Licenses 4395 State Sales Tax 4500 Administrative Expenses 4850 Interest on Deposits 4997 TOTAL OTHER SERVICES & CHARGES 4999 CAPITAL OUTLAY 5120 Building Improvement 5130 Improv. Other than Bldg. 5170 Office Equ ipment 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS 7100 Admin Transfer 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL PARKVIEW VILLA NORTH 9999 TOTAL PARKVIEW VILLA NORTH 27 66 726 762 o 337 242 '216\988 o 130,135 o 124 .... .................".... '. ...OO......2..S.S..... . ... .. .. ,'."..,...k.................;.... 17 164 769 1 ,419 4,041 o 153 .. . ......., ...., ".' ... .' ......2....2...2...~... < 1 ,~"...' . 50 100 850 100 1,400 o 300 ......223,010 50 200 800 100 1,600 o 300 ..................."....... -,. . ; ;224,413 .,..... o 1,750 135 . ... (:;~~~... :.~~j':YHl~~~~~.i...~~~. . .,..','385:067 .....>r=;~~,. . ....2$~.4t7C.)~;~:~~~. ..... 11,314 120,898 o ..1,()26. .... .1$$;23$ . ... . o o 250 . .&~~~~ ,'. SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Personnel costs are included in Community Development Administration and are included here under #1070 (Interdepartmental Labor Service) and #1700 (Allocated Fringe). Adopted Budget 1997 50 200 800 100 1,600 o 300 . 224A1$ o 1,750 o o ".. 1.759_ 4,000 ..'4.000 . 2g7.221 257,22L 1996 Adopted --~--~- - 1997 Adopted i Total' Total I F.T.E. Total Total Comp Total Total Comp 1996 1997 Salaries Frin e & Frin e Salaries Frin e & Fring~, . Em 10 ee , Labor Allocation From: , Community Develop Admin Secretary n/a 0.04 Comm Dev Director n/a 0.08 I 1,207 3,847 tOtal................ Supplies Office supplies, copier paper, toner Pens, pencils, paper clips, staples, etc. Computer supplies Printing & printed forms HVAC Plumbing Painting Smoke detectors 20 A/C covers Misc. hardware 500 316 250 500 2,100 2,300 900 160 1,100 2,080 Page 321 Disposables & cleaning Supplies for outdoor maint Lighting Misc supplies Uniforms 296 806 . ,............."".".".... .' .,.., '1"0"2" . .. .-. :.::..:::.:::;::=;:-::: :.-:.,::':: 1,503 4,653 6156 3,380 500 450 1,925 180 FUND NUMBER 203 1997 PARKVIEW VILLA NORTH SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUEO) Other Services & Charges Telephone answering Audit 1,080 966 Management services 75,000 Management service contract fees have been estimated to be $75,000 as the current contract is scheduled to terminate June 30, 1997. The current contract rate is significantly lower than competing bidders' rates were at the last renewal date; therefore, we are anticipating a significant rate increase to more accurately reflect market rates. Protective services 300 Insurance & bonds 6,500 Training 250 Electric 32,550 Telephone 4,630 Water 6,300 Postage 740 Gas 42,100 Other communications 720 Refuse 5,350 Local travel 600 Sewer 6,200 Repair & Maintenance Services Elevator 6,400 Window washing 400 Locksmithing 550 Pest elimination 450 Fire ext. service 240 Tractor repair 300 Fire pump & sprinkler 1,000 Lawn fertilizing 300 Painting 2,500 HVAC 3,500 Sewer & drain 325 Security/electrical 900 Appliance service 150 Plumbing 500 Misc. services 2,000 Library lamp 50 Extrordinary maintenance 1,500 Taxes & licenses 100 Carpet cleaner rental 850 State sales tax 1,600 Program activities 200 Interest on deposits 300 Misc. charges 500 Star Tribune subscription 136 PILOT 13,300 Tenant service 100 Capital Outlay Lawn sprinkler (split 50/50 PVN/PVS 1,750 Sweeper for tractor 667 Computer modem 135 Power washer 135 Plumbing snake 350 4 lobby chairs 667 Air compressor 200 Community room vent 135 Flat bed cart 120 Surveillance camera (lobby) 667 Utility cart 135 Range & refrigerator 1,000 Note: All equipment costs except appliances are shared with PVS at 70/30. C.c. Move - $4,236 from Capital Outlay to Minor Equipment line item 2010 for capital items less than $1,000 Contingencies & Transfers Admin Labor Transfer 4,000 Page 322 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 323 REVENUE 204 EDA 1997 EDA Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 30000 REVENUE 31000 TAXES 31010 Current Ad Valorem 31997 TOTAL TAXES 33000 INTERGOVERNMENTAL REVENUE 33402 Prop Tax Relief-Homestead 33422 State Grants 33997 TOTAL INTERGOVERNMENTAL REV 34000 CHARGES FOR CURRENT SERVICES 34112 Administrative Fees 34997 TOTAL CHARGES FOR SERVICES 36000 MISCELLANEOUS 36210 Interest On Investments 36217 Business Loan Interest 36230 Contributions 36400 Principal Repayment Loans 38997 TOTAL MISCELLANEOUS 39200 TRANSFERS 39203 Transfer Fm General Fund 39205 Transfer Fm Bonds 39297 TOTAL TRANSFERS 39997 TOTAL EOA TOTAL EXPENO'TURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENOING FUNO BALANCE Adopted Budget 1997 o 0 0 99,000 99,OQQ .. ..>.iO.U.)iOH?....... .. ...(Oi......]~~tOQQL.. .....ge,OQo o 0 o 0 ...... '.'{.'. ..i}on.ii. .........(0.. .... ... . o ....................0 o o o o ...................tr o o .....0 ..<0 . 000 o 265,000 265,OQQ . '. '..0 . ...........2~5;OQQ ... ... .. ..~,OOQ o 12,875 12,875 Ola.S15 ....... .. 12,87S o ....................... ... . ..... ...X}........ o o o o . .................:).0 o o o o ..... .. ... .................". < . ... ....< ...0....... . . .: . .:': '..'. ': . :.:....:.:.:....:. o o ... ..,. ......... ........... ........".". ,. . ... .... ....0.. ...... . .... .. .. . . .".. . . . :";': :. ::..:;.;.:-...:::.:::. .....................0.......... . ..... ... .. .. ,". .. .., . : ................;....:.::::.::<:.::.;..... o o ....0. . '0 500 3,426 23,000 16,848 .'. < '.431'774. o 1,830 .... ....."..............". . 1830' :;.:<~" .':'::'::':':,:', :!. :-;:::"":":" . .. .422.4~ . . .. .. .... . .4Q(h~~S' 22,181 o ." . '''22;181' ...... 500 3,426 23,000 16,84B ... <4$.774. o 1.830 1,830 .. "422,479 400;298 22,181 o 22, t8t Revenue Narrative Page 324 o 0 o 0 . .. . ...... ............ .....0. ...................... '.' i .jj ............ O. o o .....................j:r.... The 1997 budget year is the first in which the 204 Fund was established to reflect revenues and expenditures for the EDA created in January 1996. An EDA levy of $99,000 will fund projected expenditures of $23,423 in the MHFA department (46324) and $75,577 within the EDA Administrative department (46314). The EDA is required to maintain a $30,000 "loss reserve" which will be used to fund loans not financed by MHFA. The $30,000 amount will secure two loans of the maximum amount of $15,000 each. The EDA, as a lender, will be required to finance and service only those loans not purchased by MHFA due to failure of the loans to meet required credit analysis and underwriting guidelines. This loss reserve will be accessed, if needed, from the City's General Fund which has been pledged as security to meet the MHFA loss reserve requirement. MHFA loan processing fee reimbursements are expected to be $3,500 for ten fix-up loans, $4,500 for two rental rehabilitation loans, $875 for five home energy loans, and $7,000 for five deferred loan/revolving loan fund projects for an estimated total of $12,875 in additional administrative revenue. Loan proceeds to be received from MHFA for dispersal to program participants is budgeted at $265,000. The Business Revolving Loan Fund (BRLF) will receive $16,848 in principal repayments and $3,426 in interest for a total 1997 repayment of $20,274. Contributions include anticipated donations to fund the business retention and expansion survey in the total amount of $23,000 in contributions from a variety of private sources. The change to the fund balance of $22,181 represents primarily the $20,284 in BRLF payments and transfer from Multi-Use (TIF) of $1,830. This budget assumes the repayments will not be used for issuance of an additionalloan(s) in 1997. CITY OF COLUMBIA HEIGHTS FUND TITLE: EDA FUND NUMBER: 204.46314 ADOPTED 1997 BUDGET DEPARTMENT: EDA SUPERVISOR: COMMUN. DEVELOPMENT DIRECTOR OESCRIPTION This fund provides for the administration of the Economic Development Authority. Major activities included are the administration of the Section 8 Rental Assistance Program, single family and rental housing rehabilitation programs, affordable senior housing programs, redevelopment and tax increment projects, overseeing the management of publicly owned parking ramps, business revolving loan fund, economic development and miscellaneous special projects. SUMMARY OF BUOGET The administrative expenses which were fonnerly consolidated in Community Development Administration (46310) have been divided and portions incorporated within this new EDA department (46314). The budget includes a levy for EDA purposes of $99,000. A portion of the EDA levy will be utilized to fund a Business Retention and Expansion (BRE) survey of all Columbia Heights businesses (estimate of 400 at $80 per business). The levy portion of the survey costs has been budgeted in the amount of $9,000, with the remaining $23,000 projected to be funded from a variety of private sources including financing-related firms, utility companies, and educational institutions. These sources have not committed to making these contributions but have been reflected in revenue contributions. Office supplies have been reduced 50% to $700 and Printing & Printed Forms have been reduced $400 from the 1996 budgeted amount. Expert & Professional Services have increased substantially to account for the planned BRE survey and consulting services for TI F and housing projects. PERFORMANCE OBJECTIVES 1) Conduct a commercial market inventory of the needs and commercial space availability in Columbia Heights and develop a City-wide land and building inventory for the commerciaVindustrial sector. 2) Prepare report on the commercial market strengths and weaknesses of Columbia Heights. 3) Further integration of the Community Development Department, with staff having more flexibility in positions. 4) Implement findings of the City-wide housing analysis and inventory summary plan. 5) Development of a fact booklet and promotional materials for marketing Columbia Heights to expanding and relocating businesses. 6) Establish an informational display area for community marketing materials available for public use. 7) Conduct a City-wide Business Retention and Expansion (BRE) survey of all City businesses, with report of findings prepared no later than year-end. 8) Implement Livable Communities Act policies and action plan. Page 325 FUND NUMBER 204-46314 1997 EDA EDA Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 100 1070 1700 1997 1999 2000 2011 2020 2030 2160 2171 2175 2280 2997 2999 3040 3041 3050 3105 3120 3210 3220 3250 3310 3320 3410 3430 3500 3600 3810 3820 3830 3840 3850 4000 4100 4300 4330 4374 4376 4380 4390 4395 4700 4800 4997 PERSONAL SERVICES Inderdept Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Computer Equipment Computer Supplies Printing & Printed Forms Maint. & Const. Materials General Supplies Food Supplies Vehicle Parts & Repairs TOTAL SUPPLIES OTHER SERVICE CHARGES Legal Fees Attorney Fees Civil Process Expert & Prof.Serv. Training & Ed. Activities Educ. Reimbursement Telephone & Telegraph Postage Other Communications Local Travel Expense Out of Town Travel Advertising Employment Advertising Other Legal Notice Publishing Insurance & Bonds Electric Utilities Water Utilities Gas Utilities Refuse Disposal Sewer Repair & Maintenance Services Rents & Leases Misc. Charges Subscription, Memb. Employee Recog. Misc. Civic Affairs CommissionslBoards Taxes & Licenses State Sales Tax Credit Investigation Collection Losses TOTAL OTHER SERVICES & CHARGES o o ........: ... "0' o ... ... .. '"" '"" . . . . ...... .. .:.:.'.....: ...... ,':' >...... o o o o o o o o ."."......, ............. ........................'/'i, :....: ....: '::.: :": : ':"~'~. ~\\, o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o .......... ... ..... ... .'..'.........'.'0.... . . . . ... . .. .......... ................. .:', Page 326 o 0 25,461 25,461 o 0 5,572 5,?!? . .. ..>.QH . 'q(L31;Oaa .. .... . . ..31iQ~:3 o o o o o o o o ...,.".,......,..................... .. ...........q.................D.... . .. .... . ."... ... . . . ., . ....... ... ',' '," .... . . . . " ..,. .. ... . "..........::.:...:-:::::.:; o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o ............... ......... ...... '. .............. ..... .0" ... .. .. .... .... .... ..... . .. . ...... ... . .. " .............. .,. ," .....:....:..:;...;:...;....:.:::: " o o o o o o o o .--..-.....,...............-.........,. q. . "'qrt .'. :.::: :, ::.::.:: " ::. ~-:() ~ (1,;T::: ':,,: .:' .... ..... ... . ..... o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o .... ......., ............ . ....................Jj( 700 o 80 150 o 220 50 o . '..> 1.200' ..' o 3,482 40,000 500 500 800 538 100 200 200 o 50 300 600 201 200 607 100 100 1,000 200 100 300 60 50 2,080 70 100 100 o ....... >.S2;53Ef 700 o 80 150 o 220 50 o '. ..1,200 o 3,482 40,000 500 500 800 538 100 200 200 o 50 300 600 201 200 607 100 100 1,000 200 100 300 60 50 2,080 70 100 100 o .......,..". .. .. . ..........52,~ FUND NUMBER 204-46314 1997 EDA COMMUNITY DEVELOPMENT ADMIN Actual 1994 Actual 1995 Adopted Budget 1996 Adopted City Manager Budget Proposed 1997 1997 6999 7100 7280 8100 8997 9997 CONTINGENCI ES Admin Transfer Transfer to Cap'l Projects Contingencies TOTAL CONTINGENCIES TOTAL EOA o 0 0 14,229 o 0 0 0 o 0 0 0 ... ..... ..... ................ ..........,' ,.."....,,'... ,... .......... ... ., .., ,...", .... H... ...0 ......... ...))0 .... /. . . ............... .....0 ii.i.14;~a9.. .......... . ) ...... '.'/:(1. ..) .Hio .. ..../... ..oii))Q9Joooi '. 14,229 o o '14.229. '99;000 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 1996 Totall. , I I n/a 0.97 HI .....t);91! ................. I I ......>.........1...... 1997 Adopted Total Total Total Comp Salaries Frin e & FrJng~ 25,461 5,572 31,033 Em 10 ee Labor Allocation From: i Comm. Devel. Admin. F.T.E. i ! 1996 1997 I Total Salaries Total Frin e Total i I Comp: & Frin e: I .. .................. 25;461... .'.: ',' :'.:" :..." r":s'" ~2" :."", .". '.' '.':" '~...' :,1' .cO..3.....3 - :.' . ..:_.._::.:..:':::Q:~ '. 'f:.,' ',. ~" ~ ~ Supplies EDA commissioner handbooks Misc. Copier paper, toner Brochure printing, BRLF Economic development marketing materials Other Program food and beverages 150 70 200 150 250 100 50 Other Services & Charges Economic Development Assn of MN Business retention and expansion survey Levy (EDA) Financial Utilities Education 185 Audit Other development and consulting Attomey fees Insurance and bonds Commissionslboards (3 members @ $35 per meeting, 15 meetings) Business related expenses and meals 9,000 16,000 5,000 2,000 420 7,580 3,482 600 1,575 505 Page 327 FUND NUMBER 204-46314 1997 EDA SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUEO) Capital Outlay None Contingencies & Transfers General Fund labor administration (Split 50/50 with EDA Admin./Comm. Dev. Admin.) 14,229 Capital Equipment Replacement Fund Purchases None Page 328 CITY OF COLUMBIA HEIGHTS FUND TITLE: COMMUNITY DEVELOPMENT FUND NUMBER: 204-46324 ADOPTED 1997 BUDGET DEPARTMENT: MINN. HOUSING FINANCE AGENCY SUPERVISOR: COMM. DEVELOPMENT DIRECTOR OESCRIPTION This fund includes the EDA expenses associated with administering the Minnesota Housing Finance Agency (MHFA) home improvement programs. These programs include the Great Minnesota Fix-up Fund, Home Energy Loans, Deferred Loan Program/Revolving Loan Fund, First-time Home Buyer Program, Rental Rehabilitation Programs, and Accessibility Loans. SUMMARY OF BUOGET The EDA will be much more aggressive in marketing MHFA loan programs and processing applications for eligible participants as compared to 1996 activity levels. Revenue from MHFA is projected to be $277,875 with expenditures of $301,298, for a difference of $23,423. The City General Fund is proposed to fund a required $30,000 "loss reserve", if needed, for loans not purchased by MHFA. Supplies have been decreased $1,300 from the previous year total. PERFORMANCE OBJECTIVES 1) Implement findings of City-wide housing inventory of rental and owner-occupied housing conditions and market structure. 2) Complete a minimum of (10) MHFA Home Improvement Loans (Fix-up Fund). 3) Complete a minimum of (5) MHFA Deferred Loan/Revolving Loan Fund Projects. 4) Complete a minimum of (2) MHFA Rental Rehab. Program Loans. 5) Complete a minimum of (5) MHFA Home Energy Loans. Page 329 FUND NUMBER 204-46324 1997 MINN HOUSING FINANCE AGENCY MINN. HOUSING FINANCE AGENCY Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 PERSONAL SERVICES 1010 Regular Employees 1020 Overtime Reg. Emp. 1050 Severance Pay 1070 Inter Dept. Labor 1210 P.E.RA Contr. 1215 Deferred Compo 1220 F.I.CA Contr. 1300 Insurance 1400 Unemployment Compo 1510 Worker Compo Ins. 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2000 Office Supplies 2020 Computer Supplies 2030 Printing & Printed Forms 2171 General Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICE CHARGES 3040 Attorney Fees Civil Process 3041 Legal Fees 3050 Expert & Prof. Servo 3105 Training & Ed. Activities 3120 Educ. Reimbursement 3210 Telephone & Telegraph 3220 Postage 3250 Other Communications 3310 Local Travel Expense 3320 Out of Town Travel 3410 Advertising Employment 3500 Legal Notice Publishing 3600 Insurance & Bonds 3840 Refuse Disposal 4000 Repair & Maint. Servo 4100 Rents & Leases 4330 Subscription, Memb. 4374 Employee Recognition 4376 Misc. Civic Aff. 4380 Commissioners/Boards 4390 Taxes & Licenses 4395 State Sales Tax 4600 Loans & Grants 4700 Credit Investigation 4997 TOTAL OTHER SERVICES & CHARGES 6999 CONTINGENCIES & TRANSFER 7100 Admin. Transfer 8997 TOTAL CONTINGENCIES & TRANSFER 9997 TOTAL MINN HOUSING FINANCE AGENCY 9999 TOTAL EOA o o o o o o o o o o o .. ...._-........ .....-.. . .,..,.........,'0 . .... . ....... o o o o ....0 o o o o o o o o o o o '. .. ,........ '".... '"'0.., "',. '. . .' ..... '.' .0.... . . ... .. "... .. ,-. . .... ... ... . . ........ ... . :.:..:':.:;-:.:.:.;-.'.;...::.::::;......:...... o o o o . . ...'...."..-.". ......_---. ................./.0.. . .. . ..... --... o o o o o o o o o o o ........ ,........... .... .. '.' .. 'is' . ", ":: ::,::':::":::0:': . ..... ,.".. o o o 21,308 o o o o o o ..2i;~~...,.,.... o o o o (f . 200 o 200 180 . "'. .... "., ..........,. .........'580........ Adopted Budget 1997 o o o 21.308 o o o o o o 5,087 .26,395 200 o 200 180 580 o o o o o o o o o o o o o o o o o o o o o o o o ..".... ,.............".....,." ,.. .,." ......>....>.0.' . '..' ..... ..... ...... ...-.... o .................................()L.... .'. ........... .......... ....:.0 . . . . . ""'".. ,..,,--,.,. ,. . ,.. ........' "'", . .... ...()..... Page 330 o o o o o o o o o o o o o o o o o o o o o o o o ..,........'.. ......-.. ..,.,.......0...:' o ........................ .. .........::.0. ......................... ...... ". ..... .,,' '. .::.:.....:..... :.. V ... ....."... .... . ..... ..... .... '...'.'......'....0.. o o o o o o o o o o o o o o o o o o o o o o o o '......0'. 300 o 6,672 150 200 765 96 30 150 o o 100 o 80 80 o 150 50 50 o 30 60 265,000 360 .................. ............ . .'}.214~a~. o 0 ... .... '0><0 {> . '.. .:3ti1J~9s >0 .. 'M:WJ298 300 o 6,672 150 200 765 96 30 150 o o 100 o 80 80 o 150 50 50 o 30 60 265,000 360 ..... ...... ".;27-1:;323 o o .... 301;298 400,2.!i!~ FUND NUMBER 204-46324 1997 MINN HOUSING FINANCE AGENCY SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel I I F.T.E. 1 1996 19971 Total Salaries Total Frin e I I Total i Comp I & Frin e I 1997 Adopted 1996 Adopted Total Salaries Total Frin e Total Comp & FrJrlge Labor Allocation From: Comm. Deve!. Admin. I n/a I ..... ..<1< >>>:1>........ I I 0.651 1 i 21,308 5,087 26,395 ! Tota.l . .... ....<>............... ............uin.....uli)2i!sos/s.os7.... ... . 26,395. Supplies Office supplies Printing of brochures and purchase of printed forms for rehab programs General supplies 200 200 180 Other Services & CharQes A~h 6n Inspections and contracted specification writing services. 6,000 . For housing rehab projects requiring competitive bids to be submitted by building contractors. Repair & maintenance services Loans & grants Ten MHFA Fix-up Fund Loans Five MHFA Home Energy Loans Five MHFA Deferred Loan/ Revolving Loans Two MHFA Rental Rehab. Loans 80 150,000 25,000 50,000 40,000 Capital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 331 REVENUE 205 SECTION 8 HOUSING 1997 SECTION 8 HOUSING Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33160 Federal Grants 33422 State Grant 33997 TOTAL INTERGOVERNMENTAL REV 34000 CHARGES FOR CURRENT SERVICES 34114 Excess Utilities 34997 TOTAL CHARGES FOR SERVICES 36000 MISCELLANEOUS 36210 Interest On Investments 36220 Rents 36225 Non-Dwelling Rents 36290 Other Misc. Revenue 36997 TOTAL MISCELLANEOUS 39000 NON REVENUE RECEIPTS 39140 Other Refunds & Reimbursements 39197 TOTAL NON REVENUE RECEIPTS 39997 TOTAL SECTION 8 HOUSING TOTAL EXPENOITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENOING FUND BALANCE 000 000 :..:.::;:; ::.; "."; ';0::". ;;.:. '.:::::.:;":':::'.\;<-::':~:'. ;:.; 0: '....:":.. ::'.:~ ':' ~:t::. i /~"; ~.jjf 302,144 302,144 35,280 35,280 "'''". .........,.........., .". 337.4a-4< .$S7,4g4 o 0 0 0 0 .'. . ..(. (fIg .. . 'O>d .Q.o o o o o . i.O . . .....", . ........ o o o o .......)}....6....... o 0 ....... ................. ....... ...... ......................-.. ........................ ......0 ..... ..... .........n\o.... tf '..H6 .0 o o ...................0...... Revenue Narrative (l. o o .............u...... . .... .,.. '. .... , ... .,.. . ... .. .. .. .".....,.. .. .... .. -, ...::.;....:-::...: :......: : o o o o 'dd>O o o o o . . . '0 . .... ... .., .. .. . . . ".. ..,':;.:..:..:.........-,:::.:.-..: o o o o o 000 ...........-.-.......... . .....". . ......... ... ..... .t:L. . .... .0....... . .. .q. . · ..0 . .. .....~1.4g4 .... ..... ." .33'7.424 ... ...... .$36;a4f:l 1,175 o . 'tUtls '336,249 1,175 o . ....1.17~ (} o o ..0......... Housing Assistance Payments (HAP) for the locally administered Section 8 program total $302,144. Of that amount, $30,258 is for administrative reimbursement for the local program. The budgeted change to the fund balance is projected to be $1,175. Page 332 CITY OF COLUMBIA HEIGHTS FUND TITLE: COMMUNITY DEVELOPMENT FUND NUMBER: 205-46315 ADOPTED 1997 BUDGET DEPARTMENT: METRO SECTION 8 HOUSING SUPERVISOR: COMMUN. DEVELOPMENT DIRECTOR OESCRIPTION This fund provides for the Economic Development Authority's operation and administration of the 140 to 160 units of Metro HRA Section 8 Rental Assistance Program certificates/vouchers for tenants living in Columbia Heights and Hilltop. This department represents expenditures for the Metro HRA Section 8 units only. SUMMARY OF BUOGET The estimated administrative revenues total $35,280 for the reimbursements of administrative fees associated with the Metro HRA program. The Metro HRA reimbursement is $21 per month, per unit. 140 units were estimated for budgeting purposes. Total administrative revenues are $65,538 for both the local and the Metro HRA Section 8 Programs. Personnel costs were split 44/56 on a pro rata basis for the local and Metro H RA programs, respectively. The overall budget for Metro HRA Section 8 has expenditures of $35,280 and revenues of $35,280. PERFORMANCE OBJECTIVES 1) Apply for additional rental assistance units from HUD to replace the balance of Metro HRA units in Columbia Heights. 2) Prepare a local operations manual for the Metro HRA Section 8 Program. Page 333 FUND NUMBER 205-46315 1997 METRO SECTION 8 HOUSING METRO SECTION 8 HOUSING Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 1070 1700 1997 1999 2000 2030 2171 2997 2999 3040 3041 3050 3105 3120 3210 3220 3310 3320 3410 3500 3600 3840 4000 4100 4330 4374 4376 4380 4390 4395 4997 4999 5150 5170 5997 6999 7100 8997 9997 PERSONAL SERVICES Interd Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Printing & Printed Forms General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Legal Fees Attomey Fees Civil Process Expert & Prof. Servo Training & Ed. Activities Educ. Reimbursement Telephone & Telegraph Postage Local Travel Expense Out of Town Travel Advertising Employment Legal Notice Publishing Insurance & Bonds Refuse Disposal Repair & Maint. Servo Rents & Leases Subscription, Memb. Employee Recognition Misc. Civic Aff. Commissioners & Boards Taxes & Licenses State Sales Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Vehicles Office Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFER Admin. Transfer TOTAL CONTINGENCIES & TRANSFER TOTAL METRO SECTION 8 o 0 0 23,363 o 0 0 6,743 . ..}H).t)/>..... ..............>0...... .......<..........i...b .. ................30,100.... o o o ......"..........,.. . '. .... ...... '0.' . .. . .... '. .. . . .. '. .'...;;....:...::.:<.:.._...::.:,:. . o o o o o o o o o o o o o o o o o o o o o ... <Od o o o ...,......."...."., ........,. '.. "0' . .... .. . ,. .., .. . . . ,. . ........ :..:'::.:-..:...::.-:.:-:.-.::.:::.-:>..:,. o o o o o o o o o o o o o o o o o o o o o . ..............0..... . .. ." .,. '.. ... -,. . . . . .,. . . '. .. ." . ::.:.;::...:;::.:..::.......::-: o o o .." ...-.-..... "..."..... . '0 . . . . . . :".'. .:.:::".::, o o o o o o o o o o o o o o o o o o o o o HJ). 300 o 100 ..........400..... o 300 588 o 250 390 600 300 500 o 100 50 100 o 100 200 60 60 220 50 44 .. 391'2 . -.. ;.'::..:..:..:',:.:(.::.:;':":." o 0 0 862 000 0 .. "J)\(ft'( ... ...~.. ." . . o 0 0 0 .. ..... .........tf ...................)(f '/0 .']f ............ · .. ... ............ .....0 · ..............( ......>.C).. .......... ..... .......Xb '.> ...... ..~,~ao.. .... ..... Page 334 Adopted Budget 1997 23,363 6.zZ~3 3Q.lJ09 300 o 100 40.0. o 300 588 o 250 390 600 300 500 o 100 50 100 o 100 200 60 60 220 50 44 '3;912 862 o '862 o o $.5g~o FUND NUMBER 205-46315 1997 METRO SECTION 8 HOUSING SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel I F.T.E I 1996 1997: 1996 Adopted Total Salaries Total Fringe Total i Comp i & Fringe. 1997 Adopted Total Salaries Total Fringe Total Comp & Fringe. Labor Allocation From: Comm. Devel. Admin. Fire Dept i I n/a 1 I n/a ! ... . .... i~ 1.66 : 0.50 ! I I ! I ()2delY). ..... .' . . .... ... . ......... .............. .......y::::1 18,818 4,545 3,713 3,030 22,531 7,575 11'o1.al...... ...... ..."................. .... """", .....,................. .. .:23X363 . ........ ..... ..<63143 .... . .. '30.106 : Supplies Copier paper, toner 250 Pens, pencils, forms stamps, etc. 100 Miscellaneous 50 Preparation of a local operational manual 100 for Section 8 Other Services & CharQes Audit 588 No loan or grant dispersal for Section 8 certificates or vouchers are reflected due to the funds being disbursed directly from the Metro HRA to program participants. Capital Outlav None Contingencies & Transfers None Capital Equipment Replacement Fund Vehicle 862 This vehicle for Section 8 has a cost of $1,150 times 75% attributed to the Metro HRA Section 8 Program. Page 335 CITY OF COLUMBIA HEIGHTS FUND TITLE: COMMUNITY DEVELOPMENT FUND NUMBER: 205-46325 ADOPTED 1997 BUDGET DEPARTMENT: COMM DEV SECTION 8 HOUSING SUPERVISOR: COMMUN. DEVELOPMENT DIRECTOR OESCRIPTION This fund provides for the administration/operation of the City/Community Development 50-unit Section 8'Rental Assistance Program in Columbia Heights. This department represents expenditures in the local program only. SUMMARY OF BUDGET The overall budget has decreased from $317,622 to $300,969, a decrease of $16,653, However, this former amount included both the local and Metro HRA programs. When the Metro HRA expenditures are included, the total local and Metro HRA Section 8 Program expenditures are projected to increase $18,627. In 1996, the EDA approved withdrawing our request for a local preference at the request of HUD. As a result, the 37 certificates and vouchers remaining to be issued (currently 12 certificates and vouchers have been issued) will be disbursed in mid 1996. All should be issued at the start of the 1997 calendar year. The local and Metro HRA will be divided into two departments for the 1997 budget. The estimated administrative revenues total $30,258 and match the estimated total administrative expenditures. PERFORMANCE OBJECTIVES 1) Apply for additional rental assistance units from HUD to be administered as part of the local program. 2) Prepare a local operations manual for the local Section 8 Program. Page 336 FUND NUMBER 205-46325 100 1010 1011 1012 1050 1070 1080 1210 1215 1220 1225 1300 1400 1510 1700 1800 1997 1999 2000 2010 2011 2020 2030 2171 2997 2999 3040 3041 3050 3105 3120 3210 3220 3310 3320 3410 3500 3600 3840 4000 4100 4330 4374 4376 4380 4390 4395 4500 4600 4997 COMM DEVOP SECTION 8 HOUSING PERSONAL SERVICES Regular Employees Part Time Employees Seasonal Employees Severance Pay Interd Labor Service Interd Labor Credit P.E.R.A. Contr. Deferred Comp F.I.C.A. Contr. Flex Benefit FICA Insurance Unemployment Comp Worker Comp Ins. Allocated Fringe Interd Fringe Credit TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Equipment Computer Equipment Computer Supplies Printing & Printed Forms General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Legal Fees Attorney Fees Civil Process Expert & Prof. Servo Training & Ed. Activities Educ. Reimbursement Telephone & Telegraph Postage Local Travel Expense Out of Town Travel Advertising Employment Legal Notice Publishing Insurance & Bonds Refuse Disposal Repair & Maint. Serv. Rents & Leases Subscription, Memb. Employee Recognition Misc. Civic Aff. Commissioners & Boards Taxes & Licenses State Sales Tax Administrative Expenses Loans & Grants TOTAL OTHER SERVICES & CHARGES Actual 1994 o o o o o o o o o o o o o o o ...,.,............,...-.......... >."0 o o o o o o '''0 o o o o o o o o o o o o o o o o o o o o o o o . .. . . ........-....... -. '.' .........0.. '. . ... .. . .. . ... .. .. .. ..... .. ".. ...". ,". ",',' . .. ...... '" . ..;,.........,.;;..;.>.. .;': Page 337 1997 COMMUN DEV SECTION 8 HOUSING Actual 1995 o o o o o o o o o o o o o o o ........... ...... ..... .... ... .....:...'....0 .. ..... .... .... . o o o o o o ......................(j)..... . ...... ,-..-._-. o o o o o o o o o o o o o o o o o o o o o o o .- .............. .. .......... i\" .:..":.:: :... :V. Adopted City Manager Budget Proposed 1996 1997 o o o o o o o o o o o o o o o .. ......0 o o o o o o "0 o o o o 16,300 o o o o o o o o 3,927 o . .............. ...20.221. 400 o 1,100 100 100 100 ...................1.806.... . o o o o o o o o o o o o o o o o o o o o o o o 0.... o 528 1,962 1,300 250 300 600 150 500 o 50 50 100 150 50 200 60 60 352 50 56 o 271,886 . ... ......... 278.;654 . Adopted Budget 1997 o o o o 16,300 o o o o o o o o 3,927 o 20;227 400 o 1,100 100 100 100 .1,800 o 528 1,962 1,300 250 300 600 150 500 o 50 50 100 150 50 200 60 60 352 50 56 o 27~886 . 27&&?4 FUND NUMBER 205-46325 1997 COMMUN DEV SECTION 8 HOUSING COMM DEVOP SECTION 8 HOUSING Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 4999 CAPITAL OUTLAY 5150 Vehicles 5170 Office Equipment 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFER 7100 Admin Transfer 8997 TOTAL CONTINGENCIES & TRANSFER 9997 TOTAL SECTION 8 HOUSING 9999 TOTAL SECTION 8 HOUSING o 0 o 0 ..... ................. ... ..... ...-..... .....-..... ,. ....<... ..", ..>>:'...'.::.0: ..... ...<.....:.:.::...::>\..A:L.... ,. o 288 o 0 .".,,",...". ...._-.. ..._--..... ""........ ........ ..0'.... ..... .'. : :.' .))288 .... ..' ... 288 o .288 o .... ..... ......... .... ..:...,........0 ........................,.. ........<..:..'..."",:.0.. ..'..""..........-........ . '. ... .. ......................0.. . '. .. . ..... . . -". . ... .. ,". '.. . . 0"' ..... ....:-::.-..-:....;.......;::-:..,..:. o 0 0 0 ""'. ,....., "... ............. ... ".,. ..... ........... "," .....,................................ .......<...)'..0.......... .............:,)0. .//.."..:.....)<.t),. ...'...' 0 ............."...... ...,..,",. .. ......-,....... ........ .......-.................. '.C([.,'. :...... ..............n' ..... SOOi969rL300;989 .:.."'. :.....,..'.:.............:..,.,...:...t!i.....:., ,...... ....... ....rt'... .:...:..,...........,........:...:,...~.....:.._.....................2...........,..',.......1\......'.. . .. ''.:l<'3<> '249 :""" :::.:....:.:::.:::.<.....::.:.-..::::~...,;.:': '.:.: :.;..,::::;.;...:y:.....:. ~~~;:lI: ..-:.:.:.::;:;:,.;.:_~.;:. .~~ SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel l>rotat' .... ; F.T.E. i 1996 1997 I i i i . ! I n/a 0.70 I I n/a 0.03 i . ". ....... · '.. .<>I':{[i3I. .......... ..... Total Salaries i Labor Allocation From: Comm. Oevel. Admin. Fire Dept Supplies Copier paper, toner Pens, pencils, fonns, stamps, etc. Brochure printing Laser printer 1,100 1996 Adopted Total Frinoe 250 100 50 1997 Adopted ---- Total Comp & F rlD.g~_ Total j Comp! & Frinoe i Total Total Salaries Fringe 14,785 1,515 2,917 1,010 17,702 2,525 .... ,..... . ..... '118.300 '3j~2t . ." ......20;227 j The laser printer is needed as the existing Epson Inkjet Styus 300 printer utilized by the Housing Coordinator will be used by the OS/FSS Coordinator. Other Services & Charges Audit Lead test Other Repair & maintenance of Epson inkjet Loans & grants (HAP) 462 1,000 500 150 271,886 Page 338 FUND NUMBER 205-46325 1997 COMMUN DEV SECTION 8 HOUSING SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUEO) The City of Columbia Heights has been issued 25 certificates and 25 vouchers for the Section 8 program. The Administration and Housing Assistance Programs (HAP) were calculated as follows: Certificates: 25 dwelling units 300 unit months $15,129 annual ongoing administrative revenues $128,700 HAP for certificates Vouchers 25 dwelling units 300 unit months $15,129 annual ongoing administrative revenues $143,186 HAP for certificates Total loans and grants reflected in line item 4600 is the sum of HAP for certificates and vouchers for a total of $271,886. Administrative revenue is the combined total of $30,258. Capital Outlay None ContinQencies & Transfers None Capital Equipment Replacement Vehicle 288 Capital outlay for vehicle at a total Section 8 cost of $1,150 times 25% attributed to the local Community Development Section 8 Program. Page 339 REVENUE 213 1997 PARKVIEW VILLA SOUTH PARKVIEW VILLA SOUTH Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33160 Federal Grants 33997 TOTAL INTERGOVERNMENTAL REV 34000 CHARGES FOR CURRENT SERVICES 34114 Excess Utilities 34997 TOTAL CHARGES FOR SERVICES 36000 MISCELLANEOUS 36210 Interest On Investments 36220 Rents 36225 Non-Dwelling Rents 36290 Other Misc. Revenue 36997 TOTAL MISCELLANEOUS 39000 NON REVENUE RECEIPTS 39120 Recovery Damage To Property 39140 Other Refunds & Reimbursements 39197 TOTAL NON REVENUE RECEIPTS 39997 TOTAL PARKVIEW VILLA SOUTH TOTAL EXPENOITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENOING FUNO BALANCE o :.,.............:/.]) 000 ,it) ">> · ......... .... .....(f)... .,....... ........ ..6.. ........ ..' . ..... nn2,415 ...n2,570 .... ..... 2,520n 2,580 . . >2%n5.)..2~5.7Q . .. ..' '2,520 .... ..>2~S80: .. 8,068 158,238 8,100 ...............,Vij;:(;...n o o .0...' ..11a.6Q4' ..... ...... . .. .. . ....122.';39$.... 56,208 196,272 ......252,480. Revenue Narrative 22,293 164,411 8,050 3,909 ni.l9a.~.'.." ... 7,100 165,264 8,100 2,160 .......162\624 7,100 164,844 8,100 . ............... .1,E)~0 i .'tej~724 000 2,737 0 0 ................"............. .........-. . ...-...... ........ . .......!J7S1.... . .. jj ....J) .. '~()~t9tQ '.. ." ".1$5,144.. . .... .1$4.$04' "... . .123~19. . 80,451 252,480 ...SSI.gSl...... . . -. , . . .1Sj\47~. 47,665 298,730 ....346..... ..........S.5..... . ... . .. .. . ............ ,.9.... ... . . . ,-..., ". .1.a..7....1...2..0... . ..,~. (",<:, ::. ':~<:>.' :.< .'::- 47,184 380,596 ..............421~18Q 34114 Excess Utilities includes extra charge of $5.00 for tenants with an air conditioner and/or freezer. 36290 Other Misc. Revenue includes laundry equipment proceeds and minor miscellaneous revenue. 36225 Non-Dwelling Rents includes revenue from garage space rentals at $25.00 per space for 27 spaces. Page 340 o o 2,580 .2,580 7,100 164,844 8,100 1,680 ............18'1,'724. o o o .... ....184.3Q4 137,120 47,184 380,596 . .. "421.7815 CITY OF COLUMBIA HEIGHTS FUND: PARKVIEW VILLA SOUTH FUND NUMBER: 213-46340 ADOPTED 1997 BUDGET DEPARTMENT: PARKVIEW VILLA SOUTH SUPERVISOR: COMM. DEVELOPMENT DIRECTOR - OESCRIPTION This fund is for the operation and maintenance of the 45-unit Parkview Villa South (PVS) addition to the Parkview Villa North housing project at 965 40th Avenue N.E. Parkview Villa South houses 45 low income elderly (62+) persons and couples. This facility was constructed in 1991 with local funds including tax increment financing (TIF), and is therefore locally owned by the Economic Development Authority (EDA). SUMMARY OF BUOGET The overall budget is decreased by $359 from $137,479 to $137,120. The proposed ending fund balance is $427,780. PERFORMANCE OBJECTIVES 1) Develop a long-term capital improvement program to forecast future expenditures and identify revenue sources for necessary facility improvements. Page 341 FUND NUMBER 213 100 1010 1011 1013 1020 1050 1070 1210 1220 1300 1510 1700 1997 1999 2000 2010 2020 2030 2160 2161 2171 2172 2175 2997 2999 3040 3041 3050 3060 3100 3105 3210 3220 3250 3310 3320 3500 3600 3810 3820 3830 3840 3850 4000 4030 4100 4200 4300 4315 4330 4335 4374 PARKVIEW VILLA SOUTH Actual 1994 PERSONAL SERVICES Regular Employees Part-Time Employees Maintenance Employees Overtime Severance Pay Inter Dept Labor Service P.E.R.A. F.I.C.A. Contr. Insurance Worker Comp Ins. Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Supplies Printing & Printed Forms Maint. & Const. Mat Chemicals General Supplies Uniforms Food Supplies TOTAL SUPPLIES OTHERSER~CECHARGES Legal Fees Attomey Fees Civil Process Expert & Prof. Servo Management Services Protective SVS. Training & Ed. Activities Telephone & Telegraph Postage Other Communications Local Travel Expense Out of Town Travel Legal Notice Publishing Insurance & Bonds Electric Utilites Water Utilities Gas Utilities Refuse Disposal Sewer Utilities Repair & Maint. Servo Extrordinary Maintenance Rents & Leases Program Activities Misc. Charges PILOT Subscription, Memb. Tenant Services Employee Recognition 7,750 284 6,028 212 1,042 o 919 1,172 1,322 520 o ...........1..9. .2.....9... "'.. '... ..........,.4.: 336 1,064 o 211 1,616 o 2,926 25 o ........ . .....-....-. .. ......... .6117'8. ... 3,098 o 2,492 12,969 124 47 2,124 263 236 62 5 8 5,521 20,098 3,602 10,482 2,225 2,134 16,708 o 60 13 73 13,021 157 34 12 Page 342 Actual 1995 o o o o o 7,598 o o 57 o 3,039 ..................1..0........94..... . .... .. .-. ,. . ...... -. . .. ".. '. ..........:......:..:....6. . .... 128 100 5 115 1,359 74 2,971 26 7 ....... ..... ".-,." '., ...............4.7$5. o 28 928 20,061 123 103 2,172 225 253 406 114 o 5,246 17,108 1,802 9,638 2,018 352 22,854 4,591 196 o 25 14,413 131 20 7 1997 PARKVIEW VILLA SOUTH Adopted City Manager Budget Proposed 1996 1997 o o o o o 4,274 o o o o 1,710 ........5.....9$...... .. ....... .... ... .. .. ". . . '. . '. . .......... ....4 500 100 o 240 3,100 o 3,100 100 o 111M)" o 400 3,000 13,700 150 350 2,250 330 250 210 120 50 5,700 20,500 3,900 12,600 2,500 2,500 31,000 o 100 30 150 13,500 200 40 50 o o o o o 2,527 o o o o 551 ..................3.....7..8....... . .... .....". . '.. . . ..... ... . ... . . .... .... . . .. ..... ... ..................:.. ..::...(). ... ... . 365 25 o 230 1,680 o 3,605 75 o . ........5;980.. o 400 1,900 40,000 135 200 2,230 542 360 125 150 50 6,000 21,500 4,000 9,750 2,370 2,600 8,950 o 100 100 500 14,040 195 100 50 Adopted Budget 1997 o o o o o 2,527 o o o o 551 .'. .3,078~ 365 6,187 o 230 1,680 o 3,605 75 o . 12,142 o 400 1,900 40,000 135 200 2,230 542 360 125 150 50 6,000 21,500 4,000 9,750 2,370 2,600 8,950 o 100 100 500 14,040 195 100 50 FUND NUMBER 213 1997 PARKVIEW VILLA SOUTH PARKVIEW VILLA SOUTH Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 4376 4380 4390 4395 4400 4500 4850 4997 4999 5120 5130 5170 5180 5997 6999 7100 8997 9997 Misc. Civic Affairs Commissioners & Boards Taxes & Licenses State Sales Tax Relocation Expenses Administrative Expenses Interest on Deposits TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Building & Improvement Improvements Other Than Buildings Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Admin Transfer TOT AL CONTINGENCIES & TRANSFERS TOTAL PARKVIEW VILLA SOUTH 29 325 379 o o 125 51 . .......,., ...."....". () )9$;47'7 o o o 492 .\. ..............492). . . . .... "". 76 334 699 1,833 o o 29 ..q......-...... .......... "...... ... .............. . ..... ... .. - . ....... ,. ....... ..:....,405..:785.... .:. 1,045 o 335 83 lAl:ti3......... 60 420 50 190 o o 100 .114,4QO . 5,970 o 400 2,585 ...."..............-..... .. 8,9.$5.' 75 400 50 1,128 o o 150 ...."."..... .". ,.".... ..: "'.U9,l$O::" . 3,600 1,750 70 2,492 ......-.'....'. ,"', ,.,............ · '.' .\'7.912. 75 400 -, 50 1,128 o o 150 118,l5,Q_ o 1,750 o o . '1,750 ..............pO . . ....]92... ...........1 000 2000 2,000 .... .'. .... . ':'.:0 ............................. ...."92 . .. ...: ...,...13i:rJ!~~~i~~ .......... .... .:.2.000 ....: ....122.396...... ...: 423,;51S _ _:. ..137,J20 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Personnel costs are included in Community Development Administration and are included here under #1070 (Interdepartmenal Labor Service) and #1700 (Allocated Fringe Benefits). . Employee I I i I ! 1199:'~';971 I I I n/a 0.02 I n/a 0.04 Total Salaries Labor Allocation From: Community Develop Admin Secretary Comm Dev. Director 1btal.... · Supplies . ._,-........... .....-...........-.-....... . .... ... ..... .0....06... .... .. .. . . .. ... ...... ... ..,. .... ,." . ...... : .,.:::-::-:': .:-..:;...:.....::-... ..: ,":. Office supplies Maintenance supplies for Parkview Villa South apartments and public areas HVAC Plumbing Painting Misc. hardware Total Fringe Total Comp & Fringe 1997 Adopted Total Total Salaries Fringe 604 148 1,923 403 365 750 250 180 500 Page 343 General Supplies: Cleaning Supplies Outdoor maintenance Lighting Miscellaneous Uniforms Total - Comp _~~il}9E:! _ 752 2,326 S078 2,000 125 300 1,180 75 FUND NUMBER 213 1997 PARKVIEW VILLA SOUTH SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Other Services & CharQes Telephone answering Audit Structural engineer Management services 360 580 960 40,000 Management service contract fees are estimated to be $40,000 as the current contract is scheduled to terminate June 30, 1997. The current contract rate is significantly lower than competing bidders rates were at the last renewal date; therefore, we are anticipating a significant rate increase to more accurately reflect market rates. Repair & maintenance services: Elevator Locksmith Fire ext Fire pump & sprinkler Painting Sewer and drain Window washing Pest elimination Training Telephone Postage Insurance & bonds Electric Program activities PILOT Tenant services 3,000 180 125 1,000 875 120 70 230 200 2,230 335 6,000 21,500 100 14,040 100 Tractor repair Lawn fertilizer HVAC Security/electric Generator Plumbing Appliances Misc. Gas Water Refuse Sewer Subscriptions Misc Interest on deposits Library lamp Capital Outlay 6 apartments recarpeted Lawn sprinkler (split 50/50 PVN/PVS) Computer modem Plumbing snake Air compressor Flat bed cart Utility cart 3,600 1,750 70 117 100 60 70 4 lobby chairs Community room vent Surveillance camera Range and refrigerator Sweeper for tractor Power washer Note: All equipment costs except appliances shared with PVN. at 30/70. C.G. Move - $6,162 from Capital Outlay to Minor Equipment line item 2010 for capital outlay items less than $1,000 Contingencies & Transfers Administrative Labor Transfer 2,000 Capital Equipment Replacement Fund Purchases None Page 344 200 100 1,500 250 250 150 100 800 9,750 4,000 2,370 2,600 195 500 150 25 335 70 335 1,000 335 70 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 345 REVENUE 235 RENTAL PROPERTY 1997 RENTAL PROPERTY Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33160 Federal Grants 33997 TOTAL INTERGOVERNMENTAL REV 34000 CHARGES FOR CURRENT SERVICES 34114 Excess Utilities 34997 TOTAL CHARGES FOR SERVICES 36000 MISCELLANEOUS 36210 Interest On Investments 36220 Rents 36225 Non-Dwelling Rents 36290 Other Misc. Revenue 36997 TOTAL MISCELLANEOUS 39000 NON REVENUE RECEIPTS 39100 Sale of Land 39197 TOTAL NON REVENUE RECEIPTS 39997 TOTAL RENTAL PROPERTY TOTAL EXPENOITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENOING FUNO BALANCE o 0 000 >J,t './..>.un. .. //. ....H ........./0... .... ......... ..... .......... ...... ...()......i. . '0 o 0 ..,........ ...."...-...". ....,............ ....._,..... .. ........n/.....O. ....<./>..../....P.p. .... · o '. .0..... o o o o .......\...........n...............jj............ o o o o ......................-....... . ..../0........ ..... o o o o .-....... ............. .... ..... ...j:f.... o ................ . ............ . . '0' o . . ... . . '...: :: :.:::,;.:: '. :.'": ." o o 150 43,665 o 2,595 >.46~4nf'. 150 43,665 o 2,595 .... .'46.41Q o 0 0 0 0 ."."... "''''''''''''''. ...--,.....",................ ........p...q './P.Q. . .. ........ ........0... .......................0. .... ..0 >. ........ .........C)..\i ..0 ...) ....... ... '(()46~4"ioT'. .4$,410 b... o o o ........ .......0.... . o o ..-..-....." ......-...... . . ......... ... ^' . ::. ':=::>;'::,:;:;.:)u:". . . .. .() o o . . ..........()> Revenue Narrative Rental Income The following is a summary of revenue by source for each department. 4642/44 Taylor (duplex) 4519/21 Taylor (duplex) 4607 Tyler (senior 4-plex) 13,145 12,760 17,760 4642/44 Taylor (duplex) security deposit 4519/21 Taylor (duplex) security deposit 4607 Tyler (senior 4-plex) coin operated laundry equip 1,195 1,160 240 Other Miscellaneous Revenue . .'5 .04:> ..'4,2QV>. 1,124 o ....................1]24..... .~,266 1,124 o 1,tg4 The rent for the two duplex units assumes a one month vacancy per unit, per year. The security deposits are equivalent to one month's rental income. Page 346 CITY OF COLUMBIA HEIGHTS FUND TITLE: RENTAL PROPERTIES FUND NUMBER: 235.46360 ADOPTED 1997 BUDGET DEPARTMENT: RENTAL 4607 TYLER SUPERVISOR: COMM. DEVELOPMENT blRECTOR OESCRIPTION This department applies to the 4607 Tyler St. N.E. property which consists of four units for rent to low-income seniors. The property was acquired and remodeled in 1995 using federal HOME funds. The property is managed on behalf of the City of Columbia Heights by Crestview Management. SUMMARY OF BUOGET Revenue from rents is proposed to exceed expenditures by $5,443. These funds will be kept in a fund balance to build an adequate reserve for future improvements to the structure and property. PERFORMANCE OBJECTIVES 1) Build reserve funds for future improvements. 2) Provide a safe, sanitary and habitable rental facility for low income Columbia Heights seniors. Page 347 FUND NUMBER 235-46360 1997 RENTAL PROPERTY 4607 TYLER RENTAL PROPERTY 4607 TYLER Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 1070 1700 1997 1999 2010 2160 2171 2997 2999 3040 3041 3050 3060 3600 3810 3820 3830 3840 3850 4000 4315 4395 4500 4600 4997 4999 5150 5180 5997 6999 7100 8997 9997 PERSONAL SERVICES Interd. Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Minor Office Equipment Maint. & Construction Materials General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Legal Fees Attorney Fees Civil Process Expert & Prof. Servo Management Services Insurance & Bonds Electric Water Gas Refuse Disposal Sewer Repair & Maint. Servo PILOT State Sales Tax Administrative Expenses Loans & Grants TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Vehicles Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFER Admin. Transfer TOTAL CONTINGENCIES & TRANSFER TOTAL 4607 TYLER 000 000 . . . ..............jj.................... .... ......d;fq .' .. ....... ". ....6.. .. o o o .., ..."..... .......0...... o o o o o o o o o o o o o o o .. . '<0 o o o ...........,.......... ..". ........ . . i\ . : :"':>::,",:,:.:':':;:0::',' .. -,.. ". ... .. o o o ._-..... ."..,..... {) 542 124 "6&) o 1,200 .......~:;gg . o o o o o o o o o o o o o o o ..Q 250 o o 3,060 500 300 528 1560 423 370 500 550 300 o o ............. ........~.,$41.. o o o o o o o o o o o o o o o /<0" .. . .... ......."... o 0 o 0 (::0:' . . . ...;....:.:;':'...:.:.:..Jft:>.. o 0 o 750 .. .... ........ .... . ...... ])q .'. . ...... . <"15Q . SUMMARY OF COST FACTORS FOR THE COMING YEAR 000 0 ...... .... .... ,-.... .._,..... .......... .....-........ .... ,.._-"., ....... ...._-... -"'''''''''' ........". -.:.,' , . . '; .: ,:'; '~l' : :,.:".::::::"; :}; ;.(:.;. '::..:D', .::::,~:,,:,:, _,':',", .::..JJf::' . ~.,.>....,:..:.::::~:::.:<,;.::)iO..:... . ';,. . '. .... .... q '..0 .........(it) .' ........ ..... ..... .....<Oij2.$$'t. ..... Explanation of Personnel Adopted Budget 1997 542 124 "S06. 750 1,200 1,600 3,550. 250 o o 3,060 500 300 528 1,560 423 370 500 550 300 o o '..e,341 o o o o o . 12i557 1996 Adopted I F.T.E. I Total i 1996 19971 Salaries I I Labor Allocation From i Comm. Develop. Admin. i n/a 0.02 i , I Itotaf < . . "'\J<j:to2It ... Total Fringe Total' Comp · Total & Fringe ' Salaries 1997 Adopted Total Fringe 542 124 .........................................1...... .. ......... . ...... .... .... .. .............. ............... ..... ..(.(. ... .. ..... ....542. ... ...... ........124 Page 348 Total Comp & FrJnge _ 666 .666 : FUND NUMBER 235-46360 1997 RENTAL PROPERTY 4607 TYLER SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUEO) Supplies Plumbing fixtures Electrical fixtures Grounds maintenance Other Cleaning supplies Light bulbs Paint Miscellaneous 350 100 400 350 300 75 100 1,125 Supplies expenses have been estimated based upon a per unit cost estimate used from Parkview Villa South and increased 4% due to smaller economies of scale. Since this is a newly acquired facility, the budget will be revised based upon historical actual expenditures in future years. Other Services & CharQes Management/maintenance services by Crestview Management Insurance Utilities Painting Sewer cleaning 3,060 500 2,758 400 100 Capital Outlay Trailer Shed 500 250 Acquire trailer and shed for transporting and storage of grounds maintenance equipment. c.c. Move - $750 from Capital Outlay to Minor Office Equipment line item 2010 for capital items less than $1,000 Contingencies & Transfers None Page 349 CITY OF COLUMBIA HEIGHTS FUND TITLE: RENTAL PROPERTIES FUND NUMBER: 235-46370 ADOPTED 1997 BUDGET DEPARTMENT: RENTAL 4519-21 fA YLOR SUPERVISOR: COMM. DEVELOPMENT DIRECTOR OESCRIPTION This department applies to the 4519-21 Taylor St. N.E. duplex for rent to low and moderate income persons. The property was acquired in 1993 and is managed by the Housing Coordinator. SUMMARY OF BUOGET Revenue from rents is proposed to exceed expenditures by $2,833. These funds will be kept in a fund balance to build an adequate reserve for future improvements to the structure and property. PERFORMANCE OBJECTIVES 1) Build reserve funds for future improvements. 2) Provide a safe, sanitary and habitable rental facility for low and moderate income Columbia Heights residents. Page 350 FUND NUMBER 235-46370 1997 RENTAL PROPERTY 4519-21 TAYLOR RENTAL PROPERTY 4519-21 TAYLOR Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 100 1070 1700 1997 1999 2160 2171 2997 2999 3040 3041 3430 3600 3810 3820 3830 3840 3850 4000 4390 4395 4500 4600 4700 4997 6999 7100 8997 9997 PERSONAL SERVICES Interd. Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Maint. & Construction Materials General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Legal Fees Attorney Fees Civil Process Advertising Other Insurance & Bonds Electric Water Gas Refuse Disposal Sewer Repair & Maint. Serv. Taxes & Licenses State Sales Tax Administrative Expenses Loans & Grants Credit Investigation TOTAL OTHER SERVICES & CHARGES CONTINGENCIES & TRANSFER Admin. Transfer TOTAL CONTINGENCIES & TRANSFER TOTAL 4519-21 TAYLOR o 0 0 1,358 1,358 o 0 0 335 335 )>/.0)<>>( ...0' ...... ... ...... ...... . ..... ..0.... . ..... '..1;600' ...... ...... . 1;693 000 000 ...... ... .. .. ..... ......... ..... .."........... ...."................ ...... .......<............. ..' >b><(.:o r.. ..... '.' .... ........0 .... o o o o o o o o o o o o o o o ., ...."....."., ..., ""."......... ................................0.. ...... ........ o o o o o o o o o o o o o o o ..... .... .... ... 0 o o o o o o o o o o o o o o o ............ . "0 .. ................. o 0 ... ..... .....q ......... ...... ..() . . ...... ...)>)...9 .... H>. J) . >><0 1200 800 ..... ........"..... .... .........,. . ......2.....0.00. .'. . .'. ..... . . : :': ~:- . ",- ~~:- : :,:. . ':' :::;::: .', : o 250 200 300 60 360 100 290 250 2,000 2,024 100 o o 300 ................'''.--.......-......-... .....:.....$,2$4....... o 0 . ...<.0...... .............H..O.... (). .<. '.>$,$27 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 1200 800 2&00 o 250 200 300 60 360 100 290 250 2,000 2,024 100 o o 300 '6;234 o .... 0 . . ."., ....... . . '9;927 Personnel costs total $1,693 with 3% of the Housing Coordinator's time, 1% of the Secretary's time, and 0.05% of the Community Development Director's time prorated to this department. F.T.E. I Total 1996 1997 i Salaries 1996 Ado ted Total Frin e Total Comp & Frin e Total Salaries Labor Allocation From: ~::m. Develop. Admin.. ......T~:.+,::l...... ..............,.......e.'....ee.e......'.ee......j... Page 351 1997 Ado ted Total Frin e 1,358 335 Total Comp & Fringe 1,693 ".", ................... ... ,..........---....".... (1;358 .'< .. .'. '. . .'. .3:JS 1 J)93 · FUND NUMBER 235-46370 1997 RENTAL PROPERTY 4519-21 TAYLOR SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUEO) Supplies Plumbing fixtures Electrical fixtures Groundskeeping Other Cleaning supplies Light bulbs Paint Miscellaneous 350 100 400 350 250 50 120 380 Other Services & Charoes Snow removal Painting Repair services Cleaning/janitorial services Other Real estate taxes 500 400 350 600 150 2,024 Capital Outlay None Contingencies & Transfers None Page 352 CITY OF COLUMBIA HEIGHTS FUND TITLE: RENTAL PROPERTIES FUND NUMBER: 235-46380 ADOPTED 1997 BUDGET DEPARTMENT: RENTAL 4642-44 TAYLOR SUPERVISOR: COMM. DEVELOPMENT DIRECTOR OESCRIPTION This department applies to the 4642-44 Taylor St. N.E. duplex for rent to low to moderate income persons. The property was acquired in 1990 and is managed by the Housing Coordinator. SUMMARY OF BUOGET Revenue from rents is proposed to exceed expenditures by $3,995. These funds will be kept in a fund balance to build an adequate reserve for future improvements to the structure and property. PERFORMANCE OBJECTIVES 1) Build reserve funds for future improvements. 2) Provide a safe, sanitary, and habitable rental facility for low and moderate income Columbia Heights residents. Page 353 FUND NUMBER 235-46380 1997 RENTAL PROPERTY 4642-44 TAYLOR RENTAL PROPERTY 4642-44 TAYLOR Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 1070 1700 1997 1999 2000 2010 2011 2020 2030 2160 2171 2997 2999 3040 3041 3050 3105 3120 3210 3220 3310 3320 3410 3430 3500 3600 3810 3820 3830 3840 3850 4000 4100 4330 4374 4376 4380 4390 4395 4500 4600 4700 4997 6999 7100 8997 9997 PERSONAL SERVICES Interd. Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Equipment Computer Equipment Computer Supplies Printing & Printed Forms Maintenance & Construction General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Legal Fees Attomey Fees Civil Process Expert & Prof. Servo Training & Ed. Activities Educ. Reimbursement Telephone & Telegraph Postage Local Travel Expense Out of Town Travel Advertising Employment Advertising Legal Notice Publishing Insurance & Bonds Electric Water Gas Refuse Disposal Sewer Repair & Maint. Serv. Rents & Leases Subscription, Memb. Employee Recognition Misc. Civic Aff. Commissioners & Boards Taxes & Licenses (real estate) State Sales Tax Administrative Expenses Loans & Grants Credit Investigation TOTAL OTHER SERVICES & CHARGES CONTINGENCIES & TRANSFER Admin. Transfer TOTAL CONTINGENCIES & TRANSFER TOTAL 4642-44 TAYLOR Adopted Budget 1997 o 0 0 1,358 1,358 o 0 0 335 335 i .....................<0))\"0 '.".. '.. .... ..... .'. ..... .....tf..... ." .... ";693.. '.' ........... 1;69:3 o o o o o o o . ........-....... ...... ..............q ....bq .. . .,. ... ... . o o o o o o o o o o o o o o o o o o o o o o o o o o o o o .. ",.................... ... .. ......0. . '" . . .. . .. ,".' ....:.:..: :":". .:.;.;.... o o o o o o o .... ......-....... ........ .....T./...>n ....... .. ..... .... ....... o o o o o o o o o o o o o o o o o o o o o o o o o o o o o .... ...................... ,n ............q.........q..O.. . ',' ".' '.' . '.' n . ... ..... . '. ..n...... '. .. ... .. . ...... . '" . :"::-:':.", ::...-::.:. :.........-:...... o o o o o o o . ...."..... '. ............, ..., '. .......... 'n" .q...... . '.. . - "".. .... '" . . '" o '. _,..... ... ::':.:',':,' ." -,:. "'.:':- . ," .::> ... ........... ... ..,... o o o o o o o o o o o o o o o o o o o o o o o o o o o o o ........... ......,-... q..........O...... o o o o o 1200 800 ... ........,....,............... .' ... ....2..0...00.. ... .......q : :.,::::::.,t:...:.~:-...:.:.:..::..: .:::": o 250 o o o o o o o o 200 o 300 60 360 100 290 250 1,500 o o o o o 1,747 100 o o 300 .. ..................-.............--.. .....5....4.5..7. '.. .... . . . ...... . . ... -.. . . . ... . , ,.. ... . :....': :..':. .:,.... '" o o o o o 1200 800 .'. ......2;bO(l. o 250 o o o o o o o o 200 o 300 60 360 100 290 250 1,500 o o o o o 1,747 100 o o 300 .5,457 o 0 0 0 0 >0 f<tr.... /.................0....... ............LH.....b........... ....... . ,0 .. ... ...... 'ib ........................ ..\.' ..Oi<<}........... .......:0: ........ .... .... ..9dS6 .,. ...... .. 9f1~ Page 354 FUND NUMBER 235-46380 1997 RENTAL PROPERTY 4642-44 TAYLOR SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Personnel costs total $1,693 with 3% of the Housing Coordinator's time, 1 % of the Secretary's time, and 0.5% of the Community Development Director's time prorated to this department. . Labor Allocation From: Comm. Devel. Admin. iTotaf.' Supplies Plumbing fixtures Electrical fixtures Groundskeeping Other Cleaning supplies Light bulbs Paint Miscellaneous Other Services & Charges Painting Repair services Cleaning /janitorial services Other Real estate taxes Capital Outlay None Contingencies & Transfers None n/a 350 100 400 350 250 50 120 380 400 350 600 150 1,747 1996 Adopted i 1997 Adopted Total: Total Total Comp i Total Total Comp fringe & fringe. Salaries fringe & fril}ge_ I I I 1,358 335 1,693 I . ... ...... ....... ... .........>.lj,35&..)>335....... U$~~_ I F.T.E. I Total 1996 19971 Salaries I 0.04, i I . . . . ...... .....d>>> > {[64lc>' .. Page 355 CITY OF COLUMBIA HEIGHTS FUND TITLE: TEMP HOUSEN ACANT LAND FUND NUMBER: 235-46385 ADOPTED 1997 BUDGET DEPARTMENT: TEMP HOUSEN ACANT LAND SUPERVISOR: COMM. DEVELOPMENT DIRECTOR OESCRIPTION This department provides for the upkeep of temporary housing and vacant land parcels within the City that are owned and managed by the City/Economic Development Authority. SUMMARY OF BUDGET Expenditures for maintenance of these parcels totals $13,652. PERFORMANCE OBJECTIVES 1) Maintain all properties by keeping sidewalks cleared of snow and well maintained, lawns mowed and cleared of litter and natural debris, and trees and bushes groomed within City minimum standards in order to maintain a positive image within the neighborhood. 2) Buildings and structures on the property will be maintained in a secure condition. 3) Evaluate feasibility of using Public Works Department crews versus contract services for property maintenance. 4) Conduct spring/summer advertisement for bids to sell vacant site(s) for future development by private persons/agencies. Page 356 FUND NUMBER 235-46385 1997 TEMP HOUSING/V ACANT LAND TEMP HOUSINGN ACANT LAND Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 100 PERSONAL SERVICES 1070 Interd. Labor Service 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2171 General Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICE CHARGES 3041 Attorney Fees Civil Process 3220 Postage 3500 Legal Notice Publishing 3600 Insurance & Bonds 3840 Refuse Disposal 4000 Repair & Maint. Serv. 4395 State Sales Tax 4997 TOTAL OTHER SERVICES & CHARGES 9997 TOTAL TEMP HOUSINGNACANT LAND 9999 TOTAL TEMP HOUSINGN ACANT LANO Adopted Budget 1997 o 0 o 0 o 0 o 0 o 0 o 0 o 0 .... '.. ./.'0 '. ... ......H.' .. ,(F .......,..".................. .. ..... ..... ..".... . H(> .......... '.......i() ........ .. .'.... '.' '.' .. HQ. ..., ........ .. ... . ........ .......... .... . ............... .... ..... ",- .......... .:/:::::??r::j:;>.;::;,"::::':':',.Q . ,', :-:;.::'.: : ':: .>(l".: SUMMARY OF COST FACTORS FOR THE COMING YEAR o 0 0 2,114 o 0 0 508 >O<::(fH ....>..0/..... '2,;622 '...... 2.114 508 2,:f??2 o 0 0 300 .-.....""....", ,. . .". ..............". .......".. ,. .. . .......... 0) . <.J) . . ..,..... '0300.. o o o o o o o . .. . ...... :;::.::):::v ..................,." .., ... ..., ~<"" 0 ......--....-.. . ... . .... ,...... . ..... ">(0 Explanation of Personnel 500 50 100 400 300 9,330 50 ..........1..0..7..30.. ." . ,. ... .... . ,. . . . ,.. .,.", .. ,.. .., ,. . .:',: :',': .",',:' .~ >. :',. .:~: :':. .'..,: ,::,~:.:: .,.........H.....J3;$52... . '. ....' ..'~'. i45;286 . 300 300 500 50 100 400 300 9,330 50 .............. 10,730 . .. J3)652 . '45.2!lQ Labor Allocation From: Comm. Deve!. Admin. I i F.T.E. I I 1996 1997 i i i I n/a 0.07 i 1996 Adopted Total Total Salaries Fringe !Totat .'. I . . . . ..... Hj)JQit> .',."" 2,114 508 Supplies Misc. supplies Other Services & Charges 300 Total Comp & Fringe 1997 Adopted Total Total Salaries Fringe Total Comp ~ Fri"ge . 2,622 !... '.2.114' ....... .............. ....5QS.. . 2.622 . The City has contracted with private firms for the ongoing lawn maintenance, snow removal and other services for upkeep of the properties. Capital Outlav None ContinQencies & Transfers None Page 357 REVENUE 299 HRA 1997 HRA BUDGET Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 Adopted Budget 1997 30000 REVENUE 31000 TAXES 31010 Current Ad Valorem 31997 TOTAL TAXES 33000 INTERGOVERNMENTAL REVENUE 33402 Prop Tax Relief Homestead 33997 TOTAL INTERGOVERNMENTAL REV 39997 TOTAL HRA TOTAL EXPENOITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENOING FUNO BALANCE o 0 0 72,192 \ ......... .....ib)i<<i(} ........ '.' . ...... ... ............0.. · .... .... ........ 72A92' . . ~72,)_~2 72,192 o . . ,": :':;"': ....;.~:.:' .;':..:.;jj:.... XC..:..:\..?:....~:t~;:i:<~:\U(t::.:.. "." ......0.. o o . ". ........d.............Cf. Revenue Narrative o o .........................Q............. .. .. ......... .. ... ... ..... ,. ".. . ", ..:...,.....;....:...:.;.;....:.....,...... o o 11,000 11,000 . . .....". ..,.,..."., .".'..-.....". ,......-.... · .... ....... 'd11~~<... .... · 11,00Q. ... 'no '$$A.92.i . .. '83,192 ........0. o o .db .. .. . .. . . ..... ".. .... . . .....$3AS:2. . o o . ." ................................0. .... 63,192 o o .0 The HRA levy has been pledged to repayment of certain expenses within the Sheffield Redevelopment project. The levy of $72,192 per year will terminate for taxes payable in the year 2009. Page 358 CITY OF COLUMBIA HEIGHTS FUND: HRA fUND NUMBER: 299-46320 ADOPTED 1997 BUDGET DEPARTMENT: HRA SUPERVISOR: COMM. DEVELOPMENT DIRECTOR OESCRIPTION This fund has been established to reflect the ongoing HRA levy dedicated to repayment of certain redevelopment costs associated with the Sheffield Redevelopment Project initiated in 1993. SUMMARY OF BUOGET The revenues and expenditures both total $83,192 for no net change in fund balance. For taxes payable 1996, there was a levy of $72,192 for expenses of $71,040 which was reflected in the Community Development Administration fund 201-46310. PERFORMANCE OBJECTIVES 1) Keep current for repayment of projected expenses. Page 359 FUND NUMBER 299 HRA 1997 HRA Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 6999 CONTINGENCIES & TRANSFERS 7100 Admin Transfer 7280 Transfer Out Cap'l Projects 7410 Transfer to Comm Develop 8100 Contingencies 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL HRA 9999 TOTAL HRA o 0 o 0 o 0 o 0 .......... ...... . ,'"...". ... ..........,. ....... .... ..)H') ....]:)} >t(( .....(f . .... . · ""--""'"'''''''''''''''' ,.... ""'.......-...... ,......-.... < .......>)(li<>(<O' . ... .... . · . · .'. ...../ .>HQ ........ .. ..T .... .......>0 . Contingencies & Transfers SUMMARY OF COST FACTORS FOR THE COMING YEAR o 0 o 72,192 o 11,000 o 0 . ....nO .......(~3392.. . ..... ...... ....() ...... ...... ... .$.3t19.2 . .......0 .... .... · ....... .'.8ttt92 . Adopted Budget 1997 o 72,192 11,000 o 831192 83; 192 . '_~~;3, 19a The only expenditure reflected in this fund is the transfer out to the Sheffield Redevelopment Project in the amount of $72,192, and the transfer out to Community Development for $11,000. Page 360 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 361 REVENUE 420 1997 MULTI-USE REDEVELOPMENT PLAN MULTI-USE REDEVELOPMENT PLAN Actual 1994 Actual 1995 Adopted City Manager Budget Proposed 1996 1997 30000 REVENUE 31000 TAXES 31010 Current Taxes 31997 TOTAL TAXES 34000 CHARGES FOR CURRENT SERVICES 34700 Program Revenue 34997 TOTAL CHARGES FOR SERVICES 36000 MISCELLANEOUS 36290 Other Misc. Revenue 36997 TOTAL MISCELLANEOUS 39000 NON REVENUE RECEIPTS 39140 Other Refunds & Reimbursements 39197 TOTAL NON REVENUE RECEIPTS 39997 TOTAL MULTI-USE REOEVELOP PLAN TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENOING FUNO BALANCE This fund is now reflected in Fund 385. o 0 31,000 . . . . ... 'r]) .....)) .......... .Q< .... '.' .'. . '. '$f,()()() ...... ...... . o . .....6..' o 0 ":"::: ":" ~ ",";': ; ':':."; ," ".: ;;)tf::"; ":::>::': < '"<:;-)"::':.t):":':. o 0 . .: .:.:." ;.... :tL"':'-~: =.:": :< -..-. . . . ':"~ :~ti' =: Adopted Budget 1997 o o o o 010 HUt';)..t . .... .'. ...io o .. .... 0.... . . . .. . . .. . ... . .. . . .. . . ..,...;.;,.;.........:....'...:.......:..-:. o o 2,089 0 0 0 ....'.."...........-....... ,....-. .................. ..-.... .. ..,..... ,. ..,,",...... ..... . .......-.... ............,......"., . ..............:.2;0$9. .........>.:0... >. ............. ................I:f.. ...........>\....../a....... .. . ;~2..:>:: .:.:~.::r\a~Q$~t...:':. :: =\-<' <: .,.~: :\y:;';:: ::~:J.\..;':;: i", :'.....'.:.:...;$j[ ~QOP::.i ':>:-', '.' '.' ", :' ';'; : "..:' ":0.: ..... · .. .$;~$9/" (4,200) ....(81,~43) ....... .' .(66.143)/ Page 362 . ..... ...... .... . . .... . . . .' 3' '3" "880" '... . . , ~ :;':'>>::;::~::.:...:':.i:.,...:.. .:.;: ".". (33,879) .i..(i:~l~~ '. . . . . .' "'2.'7" '06"0'. .'. . :': :::,". .: .:::~..::-- .>. :: ~ .' . 3,940 (94,003) .......................(90d)6$) .. <0 o (116,082) . ..tlt$3OS.2) o o o o o (116,08~ ...... '(jj6.0a~ CITY OF COLUMBIA HEIGHTS FUND TiTlE: MULTI-USE REDEVELOPMENT PLAN FUND NUMBER: 420-46326 ADOPTED 1997 BUDGET DEPARTMENT:MULTI-USE REDEVelOP PLAN SUPERVISOR: EDA DIRECTOR _ This fund is now shown in Fund 385, Multi-Use Redevelopment Plan Budget. Page 363 FUND NUMBER 420 1997 MULTI-USE REDEVELOPMENT MULTI-USE REDEVELOPMENT Actual 1994 Adopted City Manager Actual Budget Proposed 1995 1996 1997 2000 Office Supplies 2171 General Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICE CHARGES 3020 Architect/Engineer Fees 3040 Lega! Fees 3041 Attomey Fees Civil Process 3050 Expert & Prof.Serv. 3250 Other Communications 3310 Local Travel Expense 4000 Repair & Maint.Serv. 4500 Administrative Expenses 4600 Loans & Grants 4997 TOTAL OTHER SERVICES & CHARGES 4999 CAPITAL OUTLAY 5100 Land 5120 Improvements Other Than Buildings 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL MULTI-USE REOEVELOPMENT 9999 TOTAL MULTI-USE REOEVELOPMENT o 0 o 0 .............. ........... .... ............................... ...... .. ..... .)() . ....,0 . 200 100 .........,...... ...-....-. .'.300. ........ o o ...........". .. ,.",.J) Adopted Budget 1997 o o . _..~Q.. o 3,018 o 3,271 o o o o o .... ...... ....... ...... ... ..........6.....2.8...9.. ,. . .... - . '" ". .. ".. . .". .. .... ". . .:..;'.>>........:.'.."."... o o . .... . .... ......,..... . H><O ...... """'''''''--... .... ~"~89 ....'.'...............'.~;~...... ...........6;289 o o 22,312 2,005 8 14 o o >(~;~~. 3,607 o ..................<3;~~j sa;~~. .' .... ..33,880 500 o 3,000 4,000 o o o o o ',"~' ."......... """-0....,. ,.. .. '.' ....7...50..0.. '.' .' .... . . . ,. . . . ..... . .. . . '. . ;.....>-::-:>:-.::::..::.... ,..0:.:.,,;..:. o o o o o o o o o .".-.... . ,. {), o 0 H..Ji:~6HH...H........,g . . 27\p$CL ' .. ... ..j).. '.. .... . 21';Q60 ,....,..,......',.. ....... '.. ..'.....0 SUMMARY OF COST FACTORS FOR THE COMING YEAR This fund is now reflected in Fund 385. Page 364 o o o o o o o o o o o o o o _....9 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 365 NON-APPROPRIATED FUNOS Actual 1994 Actual 1995 Adopted Budget 1996 Department Proposed 1997 TOTAL REVENUE TOTAL EXPENOITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENOING FUNO BALANCE '.'" ".'.. ......... .' ........ .3...;.....5...0. '0' x~){r(?,.. :::.::::( :;,.~>.;: :.~ ............a1.Q~7 . 6,463 r .....(~~~~)i COMMUNITY POLICE FUNO o o .................................0... . . . . . ,. ..... . ........ .".... .. . :<:::::::::::::::::?=::;:::::;:::::::.:. :::.:' . .... ... . ....0... . ':: . ',.:::""::: - " ::.' . : : ': ~ : '>0 o o . ...d.. .0" . '. ..... ,.. . . . . . . .. ,',.: ..::'.. :-.'.:", .Od. dO o o ....................Od... . ...... ... ..... , .. ....... . . ..... '.. ..... ..,. :. . : .- :.:<.......: .....,....,...'. Adopted Budget 1997 o o o o o TOTAL REVENUE TOTAL EXPENOITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUNO BALANCE "6' 145" :........:..>1-.........>1...... .... ,. .. P.. . . ..... .. . .... . ..... . d....jj.... 161,451 208,794 . .d....37.. .0....2.. '4.' .5d.... . ,.. . .... ...., ,.. ,.. . . . .... . ::..". ,",-.". ........:.....,' Page 366 COMPENSA TEO ABSENCES .. .. ....... .'. .... '2" ..7...,.2$.......5. .. ..... . :::: :.:~:<:./.......:...:._,....:...:...: . . ... ...,. .. . ".. . ., ',-,-. ......d...d.d ....0. '," .... .... . .. . ... ". ......... :-':'::"':'::':-:-::":.:.:.:.:,,:.:.:.:: .. ... .......-.. ..". 27,235 370,245 .$~t6480 . . ... .<Oi .. ... ...- . . ......O>C... o 370,245 .... ... .370.245 ....0... .... ...0. o 397,480 . .... ............. '39" . ''1' .. '4'8"'0" ... . .'. .. .... . . . . . . .. . .. . ., . .:;.;..:...,:..::....-. <-::;;'"-'- -':'.; o o o 397,48~ 39'1ASQ C1TV OF COLUMBIA HEIGHTS 'EQUIPMENT PROJECTIONS FOR THE CAPITAL EQUIPMENT REPLACEMENT FUND GENERAL FUND Police . Police Police Police Police Police Police Police Police Police Police Police Police Police Police Police Police Police Police Police Police Police Police Poliee POlice. Police Police Police P9lice Police Police Police Police Police Police Police P()jlre Police Police . Police Police Police PoIire Police Police Police Police Police Pollre Police Police Police Police Police Police Police Polica Police Police Police Police Police Police De~tion of Item . FordtTD 40R Ford LTO 4 OF! Fi)ffllTDjlOO Ford L TO 4 DR - FQt~.I.J'D 4~ -Ford L TO 4 DR ';,f'ordtTD 400 . . Ford L 1'04 OF! -FOl'illTD4OR Ford LTO 4 DR Ftm;lLTO .(~1M" Ford L TO (delete) .FordtTt)(~llM Ford L TO (delete) .Chev COr$ICa .. ChevLilrnina ."...;.~ll~$ij "...... -DownSize Uiunaiked ... '. .~t)oWnSiZeUil~Il"'. . DownsizeUnmarked ..Radar Radar <~ Radar .. : Radar . Radio Base Ra~TQ\IlIer Sound Level Meter " 'SquacHJllht13ar Squad Light Bar . Sq(ia(jt,:iOOtElar .' Squad Light Bar . -$quad,[;ightB!lr Squad Light Bar .;. 'SqUIIdtighllilar Squad Light Bar .,..Sq(iadt,:iOOtE!ar Squad Light Bar - ,t:.llPIoIlMDT LaptopIMDT -tllPlQplMDT LaptoplMDT . Hl;aplll!i/MDT LaplopIMDT . lllPlopJMDT LaptoplMDT lllPlQp!MoT . LaptoplMDT . ~ Machine Visual Speed Un~ llllJej"SpeedGlln Squad Video System '~Vide~~~m ...... Squad Video System $q\i~'llCleQ~1T1 . Squad Video System '$quadV!dell$Y$lem ..:' '....,.. Squad Video System ~v.jdeo~> H Squad Video System . ...~l(lCleQ~1Tl Police Mainframe .0000Cf.ll'il~PQljllef!liel. C.O.'Sir~n . CD. . Siren C,O: .Sir~!I C.D Siren Radio C.D. -Siren 'Radio CD. Siren Radio C.D. '.E~ilCy~ralor Fire Pirsch Pumper Fire ~~hP~.. Fire This will be sold or salvaged Fire -Mod FOtd ArlWItlnc;:e Daleo! Original L"e Purchase '"...~ 4 . . '~f.' 4 "".,.;(' 4 4- 4 ..".4 . '4 4 4 ',.,....,......,5. 5 ..'$.., S "',S.' 5 . .10; 10 ..HI . . Hi" .....,$...... 20 .'25. 15 lO 10 10 10 ....,...to........ 10 to 10 10 10 1 7 7 7 >1 7 ,.7 , 7 .7 7 , '.:S. 5 ....5 5 :$ 5 . ....$., . 5 . ..'5..;.. 5 ....$.,.. 5 . ""..,,:$,.' 8 . ,4. ".':'.40.' 40 .....,4C,. . 1'6 1& 16 . ,40, 20 ,:)(} .~ Proj. Trade- In Date Depree. on Replacement Year and the Estimated Cost to Replace Current .---------...--..---------......--.-.--------..-....---...---.--.--..--------.--...- Proj. Value Paid In - CO& 1996 1995 1996 1997 1998 1999 2000 ...~;!lOO 26,500 . '..D;5QlJ . 6;625 . '. ..,{..&>,~~ "6,625 .1la;25(} 12,250 l!lA~..' 16,125 ,;.<',..,IL.'. o HI) . o .....1~;~.... 4,700 15,987 . "J5:;OOO . <~~;~H . 9;000 ".,.,...1.;200. . 2,100 . ..1;9aQ ..~;~ 9,100 . ..14,6$3 4,200 1.521); ....~;~ 1,320 ".]"00(} . . 1:300 '1~3QO ........~;~~. 1,120 .......)M7S. 2,175 ZW5: 1,450 ...h450..... 1 ,450 .~'. o ....,.,.....Q..,. o . .Ali7QO: . 300 .S.@(} 4,160 '..A;l@. 4.f60 ......4;t~ 4,160 H~;~ 3,300 ".a.3oo . 3,300' . . .~(}OO 56;250 ".'t~ "" ,.200S .....JP',::!W... . '''',....~, ::42:;300..... 2035 10,200 255 12;306 ..........~~. .....:.til'i~.. ....til'ii4!i!> . =~:~.~;~~~ 2004 2,950 1,475 "'~~~S:ggg~~:~~ 63,500 '..",wt:..., ,..:.:....'li...,...... ,.....0;, < 1996 > .2000 '.. >lall;!lllQ''' 1996 2000 26,500 1996 . · . 2Olln26:500 1995 '1999 "26:500 '. \>'1995 '..1~ '$;~' . 1995' . 1999 26,500 1$$4 1~> ~;!l()Q .'. 1994 1998 24,500 . .1~..' . ..19&7.; :..21.500. 1993 199721 :500 1991 .19!l717;~ . . 1992 H199111,sOO 19$Jil9S71f;!lOO H 1990 1997 16,000 . ,.1~ . '.1996 ":;>.'2l1;500': 1995 2000" 23,500 . . .~~. ..... '1996: .....15:.000: 1991 2002H H1 9,000 . 199&.... '.'~ .il(};!lllQ' 1999 2004 '22;500 1~~OOJ ">Moo.' 1985 1996 2,100 ~9a8 ..1~7.. . .:..Z2lW 1988 . 1998 2,300 . . 1. . . .. '. .'2.000 . .~;400 1989 2009 26.000 .' .19$4 . ...200& "30',600; . . .' 1980 1997 4,500 198() . '1~.." .1;9Q{}.. 1993 19951,200 '198,'5 '. ,199&.h~1ill · .. 1985 1995 1,200 498$ .t996 · .1,300>. . . 1986 1996 . 1,300 198.611l96 . .1;$Il' 1987 1997 . 1,400 1987 . 199.71;400 1987 1998 1,400 . 1~ . '~OOO5',!,,74 1993 2000 5,074 1~ .~ .5:.nR . . 1994 2061 5,074 . '1~aQOl H~;o74 1994 2001 5,074 .'. .1~ 2003S;~ 1996 2003 5,200 1~{ . ..2004. . ....2lW . 199720046,200 lW,4 .' '1~4;!lllQ' .. J:i ......~~... ...~;~ . 1997 2002 5,200 ':t997>..~. :5;200' >' .i=;.'=' ...)~~.... 1991 .... 20625,200' 1~....2003, ,...&.~ 1998 2003 5,500 :1996. <20%&,500 19982003 5,500 '. ,t~ ,..:.2.00$.'. ...~$OO. ~=~~:)i~;:: . ....1995 1995 t$$5' 1988 ..1~ 1988 1.962' '1960 1~1 1990 H . .2(1to., ,'.4~0l>> Page36t . . $;OQI) . 16,492 . 'J6,-4!r.1 16,492 894 Bll4 894 1,500 .li\OQO 17 ,000 1~;OOO 2,100 1,399 1,300 1,300 5,?OO. 5.200 2,950 2;QSO 2,950 ~h;@() 21,500 . Qq,M.l;1l1 . . . 19.000 , . .., ...g.2{l(l 24,500 24,500 ao..;5.00 . '2Q,WO 2,300 4,500 tSOO 1 ,400 1.400 1,400 ~.2{l(l 6,200 . .4.$QQ 29.000 29.000 - 29,000 26,500 26,500 26,500 23.500 . 22,500 2,400 6,000 6,000 6,000 l;WOJ)epl~a$EldiJll~ o C.M. CUT O;.CHVI.C1JT . o C.M. CUT' qCJACllT o C.M.CUT . . ..5;500 . . 5,500 MOO 5,500 ,$,WO. 75,006 .~;()O()..C,Mcl,ll$4.000 1997 BUDGET -~--._----------_._--------------------------------------------------------------------....-------------------....-......--......-..------.....-------....----............----..-........------...-------....-------. 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 31 ;000 31,000 '~3,5flll 2;400 6.500 6,500 6,500 11 ,OOll ~,OOQ 33,000 25,500 $,500 7,200 ,7;200 7,200 7;,?(lO 7,200 .5.<)00 35,600 $,000 . ...2&,000< . . '2$.* t.,goo 7,000 7.000 7;M:lO 7,400 ,7;490 7,400 l.4O() ..~1;~ 37,500 .$MOO......... 29,500 2,800 1,atJO 7,260 . ,S,OOO 4;350 · .4,3SO' 4,350 "~9;flllO 39,000 . . . . . ... . . . . 31,000 ""~;SQQ . 2,000 ~,OOO 2,000 ~,tOO 2,100 . . .2100 . . -,... .. ..'....:>:.:....;,:., ." 100,600 . . '.;, .,.tl!,$Q 33,500 . 4,600 3;3()Q '2,200 .~,~ 7,(100 7,000 "J.~ ".,.,9,OO(l 8,000 a..~ 8.606 ',:,., 'jJ;ooo . "8,000 '4$.(J()l) 45,000 ,35,000 .3?* 4;*' 7,500 7,~ 7,500 · , . .lt2()() 8,200 UOO 8,200 <~;2OCl ~7;000: 47',000 . 36,500 . 26,000 . ;~;6O(l 2.200 l~;OOO Page 368 37',000 ',...~;OOO. ~,W(l< 8,500 'VlOO. 7,600 .~,ooo ....8,000 '. '5;6fl~ . . t2Q,QOO .s:a,5O(i 52,500 $2;$00 39.000 ~;$OO 9,000 9,QQ(i 9,000 ~Q:O(l 9,000 2012 55;000 55,000 . 4Z000 .4Ztll>> 4,600 6,400 2,000 9;200. 9,200' ~,200 9,200 ~.~..... ',''14;000 2013 .J;7;OW 57,000 43;000 8-.200 8,200 8;atJO 2014 59,500 ~9,~OO 59,500 44,000 2,500 8,400 8,400 8.400 2015 2016 62,000 62,000 ~.OOO 47.000 2,000 2,600 2,800 CITY OF COLUMBIA HEIGHTS EQUIPMENT PROJECTIONS FOR THE CAPITAL EQUIPMENT REPLACEMENT FUND Descrl:>tion of Item Date of Original L~e Purchase Proj. Trade- In Date Depree. on Replacement Year and the Estimated Cost to Replace- - Current _____________________m_______u_____________________________________u_h__UUU ---- Proj. Value Paid In Cost 1996 1995 1996 1997 1998 1999 2000 Fire Fire Fire Fire Fire Fim Fire Fire Street ~ Street ~ Street Str~< :SUeet 51l'll&'l Street ~~. Sireei Street Stf&Ql Street SInleI Street Street . Street Stf&Qt Street' $lfeiil Street Street Street Stf&Ql Street Stf~1 Street Street Street St1eel Street Street Street Slr:eet Street $1&&t Street Sll'eeI. Street Slr:e&t Street ~, Street Sll'eeI Street Str.eel Street SIDl&t . Street $teet , Street Stl:.eel Street ~1 Street Str.eet Street Slr:eet Street Park Park Park Park PaI'k Park Park ". ..:=:=~~1M .<~ '.. ...~~ ....:;. .~;@g:<.~~;~~;. . .Pu~erGeneraI3783 33 1977 2010 250,000 143,939 Ch~~;~~~~..~IQ'~~~~l~~l'$ 2000' 16.000 ......10:~67H . .. . J~I'$lllillil'~i!tii$ "..' . .'. ..,'.....::..nt. .1l:19S. '.. .'.:2011 .,.:,...5O',00Q..::.....:M.25;.. . .~Il)n4 Radio System . "15 1988.... 2003 "'80,006 . . "42~66i Opticom for Fire Fleet 4 1997 2001 2,400 1,800 <=:..~~~~;~~:- ,.,. ..<~ ,~:. .:'~~~..)~:~ '.~;:~. 0003. VermeerT300ARootCutter 22 19761998" 20,000 '18,i82 ...'W97~P~~J~<\....." . '.:.~'. " ..19~\ .....,'~ ..'14Q,~'m,~'" =::~=~~I~W~ing#7,. . ,.it ...:.~= .' ,= ,\t~~ggg. :.".~:" "'oOO9A "1i?WinIlPiower for LoaderH30 . 1994 2024 .'. '.....oot3 .~:J~lSl"fP"$r.. ,'. :....:' .' . . . .. ....':1#. ..' . :1~ .'. ,'*9&.1. ",.4.@Q,.::,. .,.. .)t213 . 0014 H: caierpillar120 Grader 32 1973 2005 H 250,000 . i 79:688 'OOH~':FQ#IIC~ww..:r~,,- '. .. '....it~i1~ ,.,..'...2(l@... .~7<~,."UM;PO ....,.. . 001"78. GormanRuppiModel53H215 1985H20003,400 '2,493H .~~::~=~~1~~~ .~~~.~r,~~k.. ..... ..... ............... .i;.. "...:....~:g..:.. ...= . ....~g:= ::..: .,.1~~ ..' $~~~:~~=lro~~~~Ho;2H n~f .....~~.. .=< ~~:~ ...~};~~ 00198 - Swenson/URC8oo Sander 15 1991 2006 2,000 667 'OO~9C~BEl.llY~W~t~/H . . .)1$ ..... ...1l*n .. ........~. '300Q.... ...'OOQ . 0020 - Ford F700 Aerial Truck 15 1984 1999 93:600 . 74)80 fJQ211A. ~L(ftfQr~T~. . . ... ... . :\1'. . .1$$2'~ >0 ........0 oo~;~ :~=~A=Plow. <i~~ J~I~ .. . ;~;@ HG4;;~~ .. 00218 _ Swenson/UR310Sander 15 1978 1998 2,000 1,733 '..~. ..F()t~FlllO>P~TAAlk . . . . . . . . . t~. .' ..... ..1W&. . . .~.99$ . .1S,~ · .~Q:,O(W .1Qll,98$ 0022A - Henke Plow for #22 15 1991 2010 6,750 450 002213 ..SW(l~Sllndllrs . .. ........ .'15 .W$22{}1o..1;7llQ J$(! . =i.~C=lV~W~,*H. . .i$ . . ..1:; ...... ....~~~Hj~;@ <~::;. 0024A - HenkelLWFA Oneway Plow 15 1988 2001 5,000 3,333 '002-48.' $W81lfli:!MJR3tO.Silti!:Ier . . .' '.. .. ...1$' '" ..19&3. . .' ...2001 " :;2;O(W. .. ,./\:>333 0026 Ford/F150 Pickup' .... .. H151986 1997 35,00032:007 0027 .CiflllinwRlIn!lilm'Ct~ICS~ . 1(1 ..t$$6t~7~;()Oll$A~ . = Hg:;;~~~~:~~:..... "~g."...1=. ....I;; .;g::;. ..1~~~ 0032 .. HomemadeiLeafPustier 20 1990 2010 6,000 1,800 .0033. FGi'dlF7500ilDiSiriblitor1S H~&1t ., 1~ <~;()Qll <~;O(W 0035H Ford F700 .. .. ..... ... . .. .. 20 1993 2014 45,000 2,250 fJQ~5A .~~pal$~it1Qt~ . .......Zl.i. .t~7$' . .t998': .'~;OOO.'. '18;()()(! =~=~ffi~ol~.,per '. .i6. <J= ...~~...~~:~ > <t:;~ 0042 TowmasteriT -6 Trailer 20 1989 2009 5,000 1,750 . .(j(M4 'IE:QriE:~~$IlMt~MP!lr. . . ..~ .. . .....19&3 · ..201,~.lW,()Qll .. . .~5O(t 0045 Ford/L8000 Dump Truck 15 1987 2002 110,000 66,000 . .0045AH .~l<illQWFA~YPl(lWH ... .... ....... '1#'1~7 . . .200ZH&;OOO' .~;OOO'. gg:~Htw;~~::~oUT~ndi:~r '1~i;i ...~= .... ....~ggg.... > ~.;:.. 0050 89 Ford Crown Viet PW Supt 5 1989 . ... 0" 0 .....<<lS4.. .~~Slt!~ ." ......... .' '. "1$. .1~7 ......2002..... 3'rooo.~~w. 0054A Trailer for #54 Sweeper 15 1987 2002 3:600' 1,800 .OO55Ttai1eI'IQf.?~ .. ........ .. .. ... ..... .2(>.. . . ..... ..1~' . ..2l>H <$.000 > ,,?;llQO> 0064 HRosco Packer SR9-T2 Roller' . 20 . "1977' ';998 20:000 18,000 ". )001~ . ;TlIiidiim . .. ).. .0:'. . . ........ . '.... ... ..,'.'. >tS . .'1_ /2l>1Q: .'. J~;~, .. .... :. .~;$$1 . HOO82 WallsauHSno-Thro(USed) (1969) '. . '5 1992i998 '60,000' 36,600 .....~~~~~~~~~)H ... .... ..~......... ..l~ .~~.. .1~~ ....)l:~~ . ...~~.:~e~~2;:23 . .. ....... .~g'.' ..J~;.. ..}~ .(~:ggg. ..1;2b~:~.... .'. ..W.....:Foitl.t8000.. . ':'15.' ...'NeW. ....../2l>tf'. >>"..' . .,.....'I}..... 99i\:HenkePlOw for 99 15 New20i 1 0 ....:$:$8: ~. :::~e."lc;)n<S8.nder:for:~~~t:. :::. . :". : ':' ~:.::tS': : :': ::"~<::~ : ::. ~ -:) :=101:1:' .:' <.:.' :", .:. :'.:; ::.:.: ",:",: "::/:>:0: : ,", .' . 99c -Oridllrbelly Plow' . .. '''15 New "2012" 20,000 ..... 0 0205 ~ Trac;tort.bmtSJ!oWB!ower 0206 - GMC/35OO Sierra Crew Cab $(l7. 'CtW~~~. 0207A. Plow 1'6' for #207 .~ ..pl$l.Il$tl;ltl~~1M!'ll;... 0212 . Jari Sickle Bar/Mower . 0213 ,Forti Tractor 4x4 ........:20 10 ..,.1Q' . io ,..'0. 36 15 .3;,6@ 23,100 '".,4';1l0!> 200 ".'..$;7~' '..i;~ . 1974.1~4>,~ 1988 1995 21,000 '1m.. .... '.~.. ......28;000.. . 19931997" '2,000" . lfiQ . .2OOQii,$OO> <1969. '1999 Hi,ooO 1~ .'. .....2008 '$'1;000 . 'Page 369 ..... 80,000 32;OOQ 1$,fl(JO 80,000 2.400 C.M. add ...t~.. 97,600 35,000 S;\lOO 20,000 9;QOO 6,000 20,000 20.000 20,000 140;000 10.000 _ 67,500 _. 3.400 93,600 5,000' 2,000 '~,QOO 20,000 60,000 4,000 2,000 9,500 10,000 1997 BUDGET ..--.---......---------.....--..----------------------------------------..----------....----....---..---........-....-------..........--....----.........................---....--......-..---....-----......-----..------..-------~... 7:5;000 5,000 2;000 3;000 2001 110,000 5.000 2,000 ,2,QOO 31,000 3,000 2002 80,000 25,000 2003 20;000 '~.OOO: 2004 2005 100,000 250,000 . , , , ... . , , , 4,000 30,000 '~;OOIl , ... . "q8~~., 2,000 ~,9.W ' 2cl:~" 7,000 ' 2006 ",9;750 Q25,000 ~H>{)lj(l 2,000 2007 2008 2009 250,000 170,000 too;ooo 6,750 '2i11111 6,000 5,000 11iallO 31,()1)l) Page 370 2010 ",H5O;~ ,., .:60,<l()O. ..~>ooo ,8,WO '.3,750 .~;$O 2011 121,500 ,~.1W 2,700 35,000 ta59 2012 30,000 'ISO;()()O , 2013 125,000 45,000 25,000 ~;OOO: 2014 250;000 JlO;QOQ , 4,000 4,000 2015 2016 22,000 CITY OF COLUMBIA HEIGHTS EQUIPMENT PROJECTIONS FOR THE CAPITAL EQUIPMENT REPLACEMENT FUND De~tion of Item Date of Original L~e Purchase Proj. Trade- In Date Deprec. on Replacement Year and the ESlimated- C'ost to Replace ~ . Current .__.._..____._...mnm.....m.....m_..............__............._......__.__.__ Proj, Value Paid In Cost 1996 1995 1996 1997 1998 1999 2000 Park PariI Park Pari<. Park Park Park Park Park Pal'll Park Park Park PariI Park PMk Park Park Park Park Park Pari!. Park Patk Park PariI Park Park Park Patk Park. Park Park Park Park Park Park Park Park Park Park 0213A . Sweepster T Broom Attach ~1:4" .Mon~~~!ffi4!i' 0216 . Toro Groundsmaster 0217- .M.lt~8Ob.cat:MQ$lr$3.':. 0217A - AugerAttachBobcid#217 i):i!17S. .StlciWBUCl!<~1~.iI:217.... .... 0217C - Dirt Bucket Bobcat #21'7 : .02170. ..ForlfBobCiiit#ZlL >.... . .. .... . 0217E . Backhoe w/2ci Buckel (Melroe Attach) ~7f' .GtllPp~~o1~t~tfl?17 .. 0218 FordlF350 4x4 Durrp Truck ~t8A:S~~#~l$,. .. 0220' Dodge piu TruckWiLift .o~OA.."I~$liIl.Yil~ .. ;.... '.. ... ... 0224 Ryan Jr Sod Cutter <~~~~~~&illl~( :. 0227 Ryan Aerator .: :.~$.T~9~Spr.ayj!t~ . . 0230' Tr;lilerFeliingFT.jE . <<?~aauerfWtI1:lclWH'l~~'. . 0234 MT Trackless ..... .O~~ ..MfT~~~~lll. 0234B MT Snowblower Attachment ~C~TSllo~J*lW~~~l... . 0234E MT Mower Attachment ~3~'.~~a~. 0237 Toro/345 Groundsmaster 0238 T~ GMW/66D$CI<'. .. 0241 Power Un~ ior#241A . ~1~>i~r~~.~lor<i 0285B . Metl'OTurt Plane' .. .{)290 'HOIida~(lr'. . . . . . . PK Bridge HuseiPa.i1I Skating Rink '.' PK. . Kcihlett4P.HPowerUnit . . . .. PK Overhead Radiai ArmSaw p:K. .F1oot(~llstlM: : . . PK Snapper Snowthrower 2t1!.1lWll$~rP .:' 204 Ford F250 4x2 P,U. ~1~B . extllnl:ledMowerArrrl Eng ~1~ <;hevyCnca' Eng 0409 Chevy Van EfI9 . :ENU p~Orl~qWi> Eng ENG Sharp Copier w/Duplex EngENG :~9l(aJllllpjjlll<;~il~ . Eng ENG UNIX Operating System Erig ENGiHPDeiliglljetp'!il!i!ir Eng ENG HP Laserjet lj4mt Slgli 'Q3<l9' . TtafliC~~~ Sign 0315 - FordlF250 Pickup ~n .. .~Hi'Pi~l!i"lIlAtrQW Tf"Ttil\lnlillli"I?~~~~er ~r Rec flecycl Sign S&S Bldlnsp Goo GlM Gen Govt G$l1Govt Gen Govt ~h~~~s'. . 0403' -' thev Caprice 4DR .00If~etCrusl\ei:Hlilti .' SHOP Pa.int Shakerd . SiiS',.HydratiIftPo$ll?ll~!ir . 0407 . Chev Corsica ;'MalnmImeCo~rRiiPl~ . Postage Machine ". P~llCilPI@iti~~F#I'JliSli~. Microform Machine TOTAl GENERAtfUl'ID . State Sides tax Gain or Loss on Fixed Asset ANNUAL FUNDING INTEREST EARNINGS (:l!MUlAllVE9Al.ANCe 15 .......22. 8 .A'Ii.. . 15 :."15 15 A$. 15 dd::'Hr'" 15 15 10 ......2$:. 20 . d.'Ii.: 25 ... :...:.:10' 6 ..2J,. ...: io . .il>'.. 10 :..tQ. 6 : .'2:1 7 a 7 7. . . ..:.:.:26... 20 .:.~ 15 ''''7 . 15 10 7 1j) 15 :tt :1() 15 =;tQ '1 .;8 7 :..7.... 5 .il> 15 ....1; ..' ::. ....1~J . .. io ':.:.'10. 25 ...d:'!Q: 6' 1993 .....Hm~ · 1988 ...1$91. 1991 1991 1991 H191 1994 :1900 1989 ..'1m19 1992 .t97t 1990 ...1*........ 1972 ..<'1~" 1990 t~...' 19813 .. '..1~ 1988 ..1Baa 1992 t~7t 1990 1~. 1992 .1992 .....i99P.... 1988 ":04989 . 1992 . 1~ 1984 ..t$193 1994 t995 1996 1997 H193 1992 1~ 1989 11:189 1991 ":J.'.: 1995 1$9$ 1986 1~ ".New t!il(;Jj 1987 ..1$95. 1989 1995 1995 .. :.... :.:...5':d :. .1900. 10 1994 $ .>l> 10 1994 2008 .'::1003..:.. 1996 :..':.2Q06.,:, '2006 ..~..:. 2006 .' .2()()6. 2006 '2006. 2004 '2004. 2002 19$9: 2010 1~.... 1999 ""","",' .. ......i~:.. ~t(} '1998 It:Jea 1998 '1~:' 1998 .i~ 1997 .2000 2000 '4999 201Q' 2008 "1~ 2007 2000 1999 ...~ 2001 ..:~ 2011 .:~ . ..2003: 2007 l~ 1998 .t~7 1999 . :.l!QQ3: 2000 . : · :2OOl:i: . 2001' d~W;) ...~... . '1!J!l:4...:... . 1998 ......2005. 2014 ...200&. 2001 t~ 2004 199$ 2004 7,000 1,400 1>llW .. . '1,;)64 . 55,000 55.,000 111;0006:,900 . 3,500 1,167 ....ZGOO. ...,:!li>T.: . 2,000' BEi7 dt;!iW.... .500 6,000 .. 2,000. . .... 'lj;QQ~V., ..>:t;QOO: 46,000' . 21,467 d$:,OO(f. ... ........Z~... .i~;~J~;r~.> 3,000 900 <1;@ .."'..:64Q:. 6,3005,544 .1$:;~ .: : (:.e:;aQ(l:. 3,500 3,500 '(l,$llO1;$>O 135,600 68,480 $,9QQ . MOO . 3,000 2,400 .$;00(f . .~AOO . 8,000 '5,333 22,QoQ= . . llr;~ '.. . 14,000 12,000 @,9OO lQ;QQC .' 1,500 643 1;~ :857 2&,OOO~;700 3,750 1,500 1,;200 :.: .750:.. ..1~:~ ...2:t~..... 1,000 800 MOO .450 . 1,000 286 . l~;QOO:taoo 25,000 0 . l!:1,OOOO . MMioo 15,200 .4;~" 9;000 .~.OOO' 25,000 1;~ 2,200 .4;500 22,000 .~:.. .... . '.;),%0' 4,053 ,klSP. . 6,429' . ..tll-75: 14,286 . 7;llO\l 440 .4@ 14,667 :. :....:i;/S$1 ....()= . ....(l,Q(l6 . 4,000 . ';::2S0' 1,400 . .200' 1,812 3;99S ;.~QoQ= 5,000 ~,$O(). 5,000 ZOOO . 1 0,873 1.4$$ 10,873 .000MlOO 30,600 8.000 25,600 ......~ooo '6,120 7;200' 5,000 '4;~,~7 ..:.~;m;OO$:. .305.482 '8,544 11,100 144,100 222,483 1,$00 55,000 3,500 85,600 3,l:lQQ 3,000 ~,()OO 8,000 .22.QOO o will not replace 21,QOO 9,000 g,QOO Moq 5,000 . 7i),l:lQQ G.G. Re~budgeted from 94 to 95 <!~,750 4~,eoo 26,170 543;SOO2$2,7Q(); 16;000 1;600 6,300 20,000 1,500 - 1.500 1,200 1,600 1,000 4.500 25,000 2,200 408.600 Page 371 .$;~.Q9;2' :t295;2973;171..291. 2;~,SS62.95,Q,:HH'~~J~31 ,99.~ --~-~ - --,-~~ 140,000 147,509 140,000 140,000 162,955 164,765 140,000 140,000 158,565~~,~.?~ 1997 BUDGET ----------------..---------------------------------------------------..---....-------..-----------..........--........-....---..--........-..----......---....---......----...........-------........-------........._-----. 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 7,000 55,000 55,000 '. :...>15,000 ':i,500 ~,QOO 2,000 tWO 6,000 .1.,000' 46,000 ..~.OPO: . 24,000 30,000 1~~ 3,000 1,91~ uMOO . .., :15#)0 ... 3,500 .. . ... . 3:8tlO '105,000 :~6.00 . 3,600 . :~;600 9,700 . 1~;(}(j() . ':~;i>oo 4,000 ~o,:ooo : .23;4(1() . 1,725 2,000 1,7;';!$ 2Q;OOO . 2JilOO 3,750 1.200 10,000 l,$SQ .t,400 1,$00 Z100 1,350 1,000 1,200 i,9QO . . . . HtOOO .25,000 J~;$OO 15,200 1$.000 6,900 s;,ooa 22,000 . .::....4;500 fl;OOO 2,600 . 14XjOO 25,000 7,500 11;1(m 25,000 7,000 2,400 . '~OO:O 11,500 :6ilOO: .: ".,...2;500.. :.~,WO 6,100 5,000 12,200 10,000 '30,600 70,000. 10.000 237;900 3$3,00(l m,llOO. .';l7S;,900.:64ll,7@ ...~:525.~M25 .:.~~. ... ~2;01S:. :$14,2$0' ..~,7;s() ~;$(l()514;llOO <134;550589,600 $2,80() 140,000 140,000 140,000 140,000 140,000 140,000 140,000 140,000 140,000 140,000 ~,555 143,737 138,774 133,718 128.459 109,397 106,640 102,311 89,359 90,226 2;874.148 . 2;n5.485 ;2;674,359. 2.569. ~ 71 2;1117.1136.2, 132;~ . 2,(wa:2231.7*7.1$4U~04;~29 .1;120,505 . 140,000 140,000 140,000 140,000 140,000 140,000 56,025 42,539 25,526 5,057 (9.41}L~2':36?) :851),700 510,5i~ .::IQtl4S (18a;347t .iM7.365l (~"~) Page 372 CITY OF COLUMBIA HEIGHTS EQUIPMENT PROJECTIONS FOR THE CAPITAL EQUIPMENT REPLACEMENT FUND Descri>tion of Item Date of Original Life Purchase Proj. Trade- In Date Depree. on Replacement Year and the Estimated Cosi to Replace--- Current _________________________________________________________m_______________ --.- -- ---- Proj. Value Paid In Co~ 1996 1995 1996 1997 1998 1999 2000 ~ATER FUND Wal$l' Water Water Water Water Water Wat$l' Water Water Water Water Water Water .. SEWER FUND Sewer Sewer Sew~r Sewer sewer Sewer Sewer Sewer S&w~r Sewer .. ddnt17;,F'~IH$OVal\ 0117 A - Invertor for #f17 ~Ua ".~allM~ 0131 - P~eCUlted1yd O't3l!W. W~$aW$lilif".'.'" 0139 . Tapping Machine n1PO. .OtI$Gllll$,.w100KW......... 0155 . GMC f'IU(WIAuger) .. .. . ~15$A,,':SImCi~~.'. . . . '.: . Pipe & Cable Locator . >'Fl.~Ti=lliIa~i'Po~lIf~ .i Ford Meter Test Stand ......130. .1lllF'ordE:25l)Vall. SUBTOTAL WATER FUND PRORATED BETWEEN FUNDS TOTAL WATER FUND State Sales Tax ANNUAL FUNDING INTEREST EARNINGS (:utI1Uv.nVEIiIALANCE . . "()1~ ... .1'\1 TrBiler . ..:... 01()2A- TVlrisi> Sys MouritEid 01028. TrltCWf'lcirTVlJi'lil 01110 - Ford LNT 800()/V\i Vactor PHoA ,P~M~yEir.;V&CIQr 0110A - Directional Arrow Mount 12$~Gitne~.j)KW(SI.I:;KIJTl 0149 - Ford F250 4x4 Pickup fl14!lB .'~~~tlg~illl. 0190 Ford F350 PiCkUp . . . SUBTOTAL SEWER FUND PRORATED BETWEEN FUNDS TOTAL SEWER FUND State Sales TaxlLicense ANNUAL FUNDING INTEREST EARNINGS CUfMuv.nVEBAf;;AlilCe ..10. 10 .....20 30 1 5 '.20 . 15 :....20.. . '7' ..20." 30 ....':10.>... .3Q 15 ..~O 25 ;2.5 25 20 30 .20 20 1$$S . . 1993 . . 197() . 1968 t990 1991 ....1$7$. 1974 1~. 1992 .'4995. 1967 '1~. 1971 .'. 1993 >1$96 1992 . >1002: 1993 1970 1965 19a7 1996 1995d 2003 l~ 1998 '.:l~t.. 1996 19l18 1998 201;1' 1999 ~$ 1997 . .... .2Oll6.' . . ..3$,QllO' . . i 0.000 .?p;Q!>> '. 2,500 . 1;1)00 1,500 2t};QllO. .. 15,000 . . ..~P,POO . '3,000 . .~5QO 5,000 .:!Q;OQ()> . . . 164,500 298,299 . ':~'3Q!}.... . d3~OOO 18;00P. 2,333 .....851. .. > 1,500 . .J$,OOO 13,000 . : '6:;00P 1,714 Viii 4,833 '..:.'.0. 105,713 193,490 o 8,183 .'.~,7!l9.. . ..~;200'. :3,1>83 03U 15,000 11,763 .~ 2008 '2006 2017 .2017 2017 100$ 1995 :~07 2016 lCHlOO . 35~000 7;SOO . 140,OOP 500 1l)>,QOO 28,000 . .1:J;,(IOO 20,000 1,500 1,500 0 2,250 17,500 3.'75017:500 1,Utl\l 15,000 15,000 8,936 9,945 2Q,00Q 2,500 1,000 2O;Q(lO 15,000 3,000 5,000 63,500 3,000 0 -, 41,000 106,900 3,300 104;500 . Hl9;900 ..M!ID. 15,000 15,000 15.000 -' 10,263 6,301 1,871 1~;0ZI 37,422 SO~ . . .. .11$.717 .19!t9D2.. .205;258 '6;661' 7,000 '7;$llO 1~.200 . 80 <t~~OO 28,933 "'~;$50 . 0 249,000 88,730 0 283,299 193,490 8,183 . 7~5(l(l 1M)Q() 7,500 0 15,000 0 0 2,250 17,500 41,000 106,900 3.300 9.'71$0 . .17:500.. saooo . 100.900. . 3,30f! 1,Utl\l 25,000 25,000 25,000 25,000 25,000 11,673 13,019 13,990 13,1_4_0__~,702 - S32.2lXl'262.m' .a.Hl3 04( 25,000 14,887 233.4&7.' ~60~319 .:219;800 ... .2$Zsoo t94,040 225.442 Page 373 1997 BUDGET 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 '4lMl1.W 47,000 10,000 11,000 1A~,., 1,573 "'t;3SO. 1,730 1,430 , .00,000 21 ,000 3}SO 3,200 1 ,430 0 10,000 1.325 26,800 4,913 ~2.755 . .2$,800 14;913 15,000 15,000 15,000 2,550 3,289 2,864 .2lJ,@fJ 1,150 40,000 24,773 1,000 24,000 16,725 o 925 o 0 4,725 20,150 o 3,080 30,000 35,750 2,875 15,000 3,438 21,850 o 47,000 1,050 30,350 o o . . .lM5O'.. ,:6;*'000 . '41.~S ., .. ,.92$' '.. '4,72/'! .. '.~;150' '. .2,815.. . ,tS~'OSO$3:43$ '57,600 1;0$0: .n31i~L~~_._ p 15,000 15,000 15,000 15,000 15,000 15,000 15,000 3,011 3,805 1,545 297 1,016 1,580 1,402 il5.788S7:21a . .60;229 . ,76,090 . >30;8955;94,2 . >20,314 . S'I.6052S,035 . 41.561 15,000 15,000 15,000 2,078 2,028 1,208 40;560 24:150 117.242) 15,000 15,000 15.000 (862) (208). (3,33..6) !4,155J ~66.7~.!!,Q.4i?) '1~;~.' 35,000 1.;500 , lMlOO 20,000 0 0 0 0 0 17,500 13,000 35,000 0 0 0 0 0 0 0 20,000 1,325 26,800 4,913 1,000 24,000 16,725 925 4,725 20,150 2,875 0 3,438 21 ,850 1,050 30,350 0 1.325 '.'2$,800. ....~13 1;000 24;000 34225 . Ht~S ....$.725 . . 2MSO' 2JI75 0 $,43$ ".2Ul50.. 1;050' . .30;350 29~OOO 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 11,272 13,019 13,580 15,264 17,227 18,138 18,584 20,067 20,334 21,593 23,779 26,218 28,607 30,195 32,90?__.34,g80 260;389 27L$08 3OS,276 344;540 .382J~81 .. ,.371;6S0' · ~L339 ';of06.6!U 431;865 A75i584. .524;363 .$72.1>4$ .603;901 '~.046' 885;598 72.Y7a . Page 374 CITY OF COLUMBIA HEIGHTS EQUIPMENT PROJECTIONS FOR THE CAPITAL EQUIPMENT REPLACEMENT FUND Descr1Jtion of Item Date of Original L~e Purchase Proj. Trade- In Date Deprec. on Replacement Year and the Estimated Cost to Replace- C urrent ----------------------------------------------_____________. __.__________ _. _._. __ ____ Proj Value Paid In Cos1 1996 1995 1996 1997 1998 1999 2000 (iAR~_~!. FUND Gar.ge ~S.F~dlF:270 . Garage 0313 - Muhi-Clean Scrubber Garage ~,AmroooBralieLlifh8. Garage 0371 - ingerSoIRanci'1()Air Comp Garage()3n.Pr~eWllllllfJl' .... Garage 0375 - Sun Aulo Analyzer Gar.getl391 ,Spa~ PrilIili Garage . 0425 - ForcVE375 (Boosters) Garage SHOP , .~fIitItltRel;vcIEll' Garage SHOP - Arc Welder w/Gun Gara9&MI$C .;; .Flb$~BlI~TlInl( . . Garage MiSe' Fiberglass Buried Tank ;~ ~IS9' .";Fi~~~~TliIilf. Garage MISC Fiberglass Buried Tank Garage$tjOP . .~. . OilfiaetClUsner . Garage SHOP Rogers Hydrauiic Press Gatagi! ;SHOPTl~~ .8600' . Garage #310 Cycle BIas1 Bead #310 Gar.ge SHOP . .MIl~w&.l,.;:$~. Garage SHOP Wheel Balancer . Jft.. 10 ..30' 40 .10. 25 ."IP 15 . <tS. 10 ...3() 30 .....00 30 '.15 . 40 10. 30 30 SUBTOTAL GARAGE FUND PRORATED BETWEEN FUNDS TOTAL GARAGE FUND Slate Sales TaxlLicense ANNUAL FUNDING INTEREST EARNINGS CUMULATl'lIEEJALANCE 1~7:~ 19135 . 1974 1973 .J~. 1973 . 1~7:~ . 1984 199Z 1992 .1~. 1988 .1!il69 . 1989 19lr1 . 1960 19&7 1968 '.NEW . 1996 .19llll 1997 .2004..... 2013 t9lm. 1998 ~12: 1999 2ll()7 2002 ..2019 .. 2018 >1~ 2019 . .2005. 2000 ..t99$ . 1998 2026 .~PQlt 10,880 ..900 . 6,000 2:;$00 1 0,000 ~;QQ(t . 30,000 . ~,7OQ 1,980 OO;QOO 12,000 @;QQl} . 30,600 4.~ 6,000 ~,OOO 5,000 ~OOQ> 3.000 ...~Q09; . .9)92 . .....s,;$$'7. 3,450 1;6H> 9,200 .. ... ..t~ooo.. . .. 24,00b ..7~ 792 ,/,;001> 3,200 .... ..~Q09; . 7,000 't$PO .. 5,400 4;000. 4,667 (} 3,000 21>;000. 10,880 2,300 10,000 30,000 280,360 185,197 o 0 . 2lm;360 .. 465;1!R. . Page 375 1997 BUDGET .----...--......---..--..-----....-----......---------------------------....-----------------------..----....--..---..---....--........--....--..............-..---..--........--..--.......--..........-------------............-------------..-----. 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 '~7,OOO 15,000 13,000 .....a;OO():.. . 6,000 .;;..."". ::::::~~ .2$,000 . '~.7{lQ 2,200 1,980 . ..........4,5(10.. ~;1QO . 0 1,980 0 8,000 13,000 4,500 2,700 6,100 2,800 0 27,000 27,200 6,000 0 15,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 <l Ul$O 0 '.$;000 ...HtOOo . ~;SOO '....2}'OO. ,.,.,it100.. .J!;800 . . ...~.. , '27~OOO 2],2(1) aooo. . Q t5;000 \) 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4.000 (4,365) (4,383) (4,501) (4,526) (4,953) (5,650) (5,958) (6,191) (6,605) (6,876) (7,019) (8,520) (10,106) (10,712) (11,0~L1}.!50) {87;664l (00,027) 190.52Bi (9!t,055l.t1H!;0081 . (119.,58l. (123,08t6) 113210.7) n:mS12l t140,388) l17<l.407l (202;t27) 1214.234) '1220.945} {242.993l. {2~1.42J Page 376 CITY OF COLUMBIA HEIGHTS eQUIPMENT PROJECTIONS FOR THE CAPITAL EQUIPMENT REPLACEMENT FUND De~tion of Item SEWERlWA TER FUND &w#W;tj .t)tOf'l1PIil$Wal$WfSI\~t.... SewfWal 0103 - Wacker Centr~ PUfTll Sewlwat (lH)4 .~ "aacli:hl$Jq;l. ...:.. '.; .-:. ..... ... Sew/Wat 0106 - . Wacker [)iaphiagm Pump . ~wlWat '~1tl8MiedHviiB8m~m$ SewfWal 0109. Air Comp 8PH Kohler SewIW<'ittl1t1. 'I=lll~Z~' SewfWat 0113A. Honda Gen12200 WT ~1Wat~11.A~H~~UOf'~?a2 SewfWat 0115 - Portable Geri Honda .. SewlWat ."~H*....~Geii\~tatQt ..... .E.ewfWat0119 .portacoPower Unit $Et.WIW.tt)t~ ~f~'i"l~ntJV.!.rPliiOO . SewfWat 0125 Chev 4x4 Pickup s.wlWat..tl1?~A .f;J~f<<"1~" ....; Sewlwal()125B . Equip fort ruck #125 ~lWai. ...tlt36:.~$Ifi.~~l~il. Sew/Wat oi36A-Plowfor #136 Meyer' . . SewfWat 0148 - Dnan Generator (MSC) ~ .j:lf$,..~Geilll$ ..... SewfWat 0152 - Gorman Rupp PUfTll SewJWat91$?" . ~Gei\~~} .... SewfWaf 0167 - 5500-55011J (Backhoe) $4tW1Wat. .tl1$1'.f~~f?~9P1U",~@. SewfWat 0200. FordlF350 4 X 4 SeY.iIWat.1l200A;"P./oWtor#200 . SewfWatSIW ... Alum Trench Shield Sew/Wfl,tSIW. Tt~ShlEildGMStll$.. SewfWatS/W P~e & Cable Locator $4tW1WM.SlW. .'~~ . . . SewfWatSfW Video Equ~ SewlWat$IW . .'M8lt~CDnlr'9lP~~ SewfWat 0294. Speed Shore Safety Shoring SewlWat 175.95FQrdF~W4x4' . SewfWal Pipe Threader Dale of Original L~e Purchase .::Hf...... 7 .~ 6 . 10 1t) 16 >6 .. 1 . .~... 20 ..............4. 15 1;'> i5 .j(l 10 20 .;w.. . 10 ..~ 25 ...45... 15 .d5 20 .,0 7 ..~. 10 ....00.... 20 .1$.. 10 '.1$91. .. 1989 . ....1~. 1990 'lli$O. 1993 ...1m. 1989 ......1~.. 1993 ...jjlil70.... 1993 .........,~.... .. 1994' ......J~.. . 1994 l~.;' 1994 1967 .1~1$. 1982 197t1 1969 .....1$91 1981 '. .1987- . 1989 'l~ 1992 H)7~. 1990 ."'i~ 1979 1996 1995 Proj. Trade- In Date Deprec. on Replacement Year and the Estimated Cost to Replace C urrenl ---------------------______________________________________________... ______________ Proj. Value Paid In Cost 1996 1995 1996 1997 1998 1999 2000 . ..2006. .... .. .~.ooo. . .;~... .A;~7 . 1996' (SoOH ... 1,500 .';. ..~.S:.< .~7.~'. ....... ...: J~.;a'ffi. 1997 '3.006H . 2,500 . .100.1 ...... 4ZOW.. ..JQ>;l100 .. . 2003 2,100 630 :aooS .~900$7Q . 19991:200 840 .499&. . ..a';Q(lQ . . .~;Q(lQ 20001,600 686 H ....1:~. .j5;QW .J~l1W 2013 19,500 2,925 ......2001. .t;~.... .... ..)"~4.' 2009 16,548' 2,206 ..~.pf.OWf'BOM#Hlll. 2609 . .... 5,o6oH . ....... . .i~ . · ~...~SOQ'~1;$l}. . 2004 '. 2,600400 )997 .. .~O:OOO 19,000 1991l; . .. '.2;(ll)l} .. .':1:;llO(} 1998 5,000 4,000 J~'H . . MOO H1Aos 1999 200,000 176,000 .2PQIi .~;QQ()> J$;aaa . 260240,000 24,060 ~OO2!>.ooo..;l;ooo.. 2009 7,500 2,625 ... ....~. ....5;500. .......Z200 "'1999 3,000 1,714 ..~.. .S;PQ(l .4;~. . ~=~;~.. ......~;~... 1999 5,000 4,250 .. ..2&1.1 '.~,QW . ....0:. 2005 0 1,560 3,000 1~,()()() ~;ooo 1,200 1.600 _ 1$,000. 16:.$5: 20,000 ~;OOO 5,000 1,300 200,000 3,000 5,000 __ 00,000 3,300 5.000 TOTAL PRORATED BETWEEN FUNDS 596,598 386,980 16,365 4.500 35,000 82,000 213,800 6,600 SEWER 283,299 193,490 8,183 2,250 17,500 41,000 106.900 3,300 WATER 298,299 193,490 8,183 2,250 17,500 41,000 106.900 3,300 Rl:I:W'QF Tor.u.~QRA'n;'P!iJ"'TW~F!;ll'lPs 5a1 ,59a 38&;980 . .'.&;365' .;500 35;000 l:IZOOO 21 3,800 6,~QQ Page 377 1997 BUDGET - ---.---------------.----------------------------------------.-----------------------------------.-----------------------------------..------------------------------------------.---------.-------------. 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Page 378 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 379 CITY OF COLUMBIA HEIGHTS 1997 BUDGET FIVE YEAR PROJECTION TAX SUPPORTED FUNDS GENERAL FUND AND LIBRARY FUND TOTALS TOTALS TOTALS TOTALS TOTALS 1996 1997 1998 1999 2000 Expenditures Personal Services 4,833,534 4,856,620 5,002,319 5,152,388 5,306,960 Supplies 392,030 441,567 454,814 468,458 482,512 Other Services 1,484,958 1,520,288 1,565,897 1,612,874 1,661,260 Capital Outlay 82,927 89,070 91 ,742 94,494 97,329 Contingencies & Transfers 632,747 807,264 831 ,482 856,426 882,119 .Tote~Expet)d.itur~$' . ...r........'t,4aeA~. ...!'r7~4~e~7~$4.&~~$~S;,~a4,641 ..8$4aQ,laQ. Revenues Lic & Perm its Charges for Services Fines & Forfeits Miscellaneous Non-Revenue Receipts Transfers In Intergovernmental Local Gov Aid H.A.C.A. Area-Wide Tax 131 ,450 359,761 103,000 165,680 35,050 409,866 1 51 ,495 2,111,917 940,082 688,931 156,200 332,325 119,000 133,988 29,050 421,436 205,226 2,174,903 959,628 728,149 156,200 332,325 119,000 133,988 29,050 434,079 205,226 2,174,903 959,628 728,149 156,200 332,325 119,000 133,988 29,050 447,101 205,226 2,174,903 959,628 728,149 156,200 332,325 119,000 133,988 29,050 460,514 205,226 2,174,903 959,628 728,149 '" . ... . SU:t)tptar '. .. ...............:nn$:,09f',~a~n Use of Fund Balance 263,734 .... '. . . . . .. .... ......... , LQ~f~~W .. .. .....\.:~;()6$~~80 % Of Local Levy Increase S;a$9.~$' . ,. ,. ...........~;~~~;:: 11 .85% .$~a!~,$4a '. o 'g;173,70S 15.75% 5,2$$;$.70.. . .. o : 2.8eS.07().. 8.43% $~2$8,983 . o 3. 1$1; t97 8.01 % .Tb1afB$v&F.,pa~r........... .....::Z;4.Q$ASaf;Sla1eOSL~SA$,~$a .:$,184.$41 ....e.~,180 '$ri~irigFyrid'$alanQe........ .n.I;~9f)~7a81,o$~,e2~....S;P$a;$g9 a,O$~,a~S .3,()52;~9 ASSUMPTIONS: Expenditure inflation factors are at 3% while revenue remains constant with the exception of transfers which will increase by 3%. f>\homeIJean.albudget971sumltaxsup a Page 380 CITY OF COLUMBIA HEIGHTS, MINNESOTA Mayor/Council City Manager Elections Finance Assessing Civil Process Planning General Government Bldg Police Fire Protective Inspection Civil Defense Animal Control Public Works Engineering Streets Street Lighting Traffic Signs & Signals Weed Control Recreation Administration Youth Program Adult Athletics Traveling Athletics Silver Lake Beach Trips & Outings Senior Citizens Recognition\Special Events Murzyn Hall Parks Tree Trimming Dutch Elm Sanitation Dutch Elm Replacement Contingencies & Transfers TOTAL GENERAL FUND TOTAL LIBRARY TOTAL EXPENDITURES 1997 TAX SUPPORTED EXPENDITURES GENERAL AND LIBRARY FUND 1996 1997 1997 Adopted Manager Council Budget Proposed Revisions 159,719 167,408 167,408 322,103 323,322 323,322 30,340 27,391 27,391 466,401 477,645 477,645 119,097 119,018 119,018 170,615 175,115 175,115 000 167,870 160,237 160,237 1,985,570 2,056,122 2,056,122 686,696 731,616 731,616 000 23,224 22,899 22,899 11,685 13,325 13,325 000 301,621 287,211 287,211 575,144 523,568 523,568 130,288 118,579 118,579 49,159 59,159 59,159 5,901 6,862 6,862 141,350 173,912 173,912 28,917 41,540 41,540 19,470 20,545 20,545 16,999 17,861 22,861 000 29,075 35,575 35,575 53,547 53,918 53,918 69,869 58,275 58,275 188,494 199,326 199,326 570,456 612,055 612,055 27,788 44,933 44,933 80,620 69,240 69,240 37,499 25,723 25,723 . .516,27~. .... ..... 561,100 .. . 611,100 i. / ..'$,a85;Z9d ..) .... .....1,183.480 . ....... .....!.~38,~. .... {44Q.I~(:.U::#7$;i32~.\4;19.$29 . . ...... . >~ ::\~;: ':' ~ ::7j426~:1'96[ :" ;J::: :.::" :.'.)7~659t:8mf":: .)::~:: '~}::7jii4D809 . : REVENUES FOR GENERAL FUND AND LIBRARY FUND Non Tax Revenue 1,204,807 Intergovernmental 151,495 Local Gov't Aid 2,111,917 H.A.C.A. 940,082 Area Wide Tax 688,931 Penalties & Interest 0 SubTotal 5,097,232 Use of Fund Balance 263,734 Local Levy . 2,065,230 TOTAL REVENUE & FUND BALANCE'.. '.7.42(;);196 CERTIFIED LEVY F :IHomeIJean.albudget97\sum\pat.a 1,191,999 205,226 2,174,903 959,628 728,149 o 5,259,905 188,909 ......... .i~:~~:;~ 1,191,999 205,226 2,174,903 959,628 728,149 o 5,259,905 243,909 ..... ..2,~09,995 <.7JJ13;809 . .. .... . '," .'. . . . ~.'7~)l.t1Q1 ... : .$;uaaJl44: ..... '. :$;OOEtt44. Page 381 1997 ADOPTED BUDGET Increase/ Decrease From 1996 7,689 1,219 (2,949) 11 ,244 (79) 4,500 o (7,633) 70,552 44,920 o (325 ) 1,640 o (14,410) (51,576) (11,709) 10,000 961 32,562 12,623 1,075 5,862 o 6,500 371 (11,594) 10,832 41 ,599 17,145 (11,380) (11,776) 94,827 .:~~;]~~i .. 2ge.t3t3 . (12,808) 53,731 62,986 19,546 39,218 o 162,673 (19,825) . 244,765 .38'7.613 o .2a$;~ Percent Inc/Dee From 1996 4.81% 0.38% -9.72% 2.41% -0.07% 2.640/0 0.00% -4.55% 3.55% 6.54% 0.00% -1 .40% 14.04% 0.00% -4.78% -8.97% -8.99% 20.34% 16.29% 23.04% 43.65% 5.52% 34.48% 0.00% 22.36% 0.69% -16.59% 5.75% 7.29% 61.70% -14.12% -31.40% 18.37% 3,tS2o/,?_ $,16% '. 3.89%~ -1.06% 35.47% 2.98% 2.08% 5.69% 0.00% 3.19% -7.52% 11.85% 5;22% 10.31 % CITY OF COLUMBIA HEIGHTS SUMMARY OF COMPUTATIONS FOR 1997 1997 ADOPTED BUDGET City Managers Proposed EXPENSE General Fund Mayor-Council City Manager Fi nance-Assess ing-E lections Civil Process Planning General Buildings Public Safety Public Works Sanitation Recreation Parks Contingencies & Transfers Total GeriefafFlJnd . . Community Development Admin. CDGB/HOME Parkview Villa North Parkview Villa South EDA Section 8 Housing Temp HousingNacant Land HRA Para Transit Fund State Aid Cable Television Fund Library DARE Project Police Grant Fast Cops Project Pride Capital Improvements Fund Mult-Use Redevelopment Infrastructure Capital Equipment Replacement Funds Central Garage Fund Liquor Fund Water Utility Fund Sewer Utility Fund Refuse Fund Water & Sewer Construction Energy Management Data Processing Police/Fire Contingencies Reserve Debt Service Fund 167,408 323,322 624,054 175,115 o 160,237 2,823,962 988,517 146,758 600,952 612,055 561,100 7,183,480 215,164 369,182 257.221 137,120 400,298 336,249 45,286 83,1 92 o 154,726 99,763 476,329 9,075 112,290 42,737 3,185 394,125 o 157,500 480,728 304,865 6,356,583 1,346,107 1,250,451 1,367,423 357,500 329,151 127,506 90,000 2,887,136 GRANDl"otAL . . .. "~S~374;3't2 f :\homel)ean.aIB UDGET97\sumlRE S. a Page 382 Council Changes 1997 Adopted ______Budg~ o o o o o o o o o 5,000 o 50,000 55,000 o o o o o o o o o o 75,000 o o o o o o o o o o o o o o o o o o o 167,408 323,322 624,054 175,115 o 160,237 2,823,962 988,517 146,758 605,952 612,055 611 .1 00 7,238,480 215,164 369,182 257,221 137,120 400,298 336,249 45,286 83,192 o 154,726 174,763 476,329 9,075 112,290 42,737 3,185 394,125 o 157,500 480,728 304,865 6,356,583 1,346,107 1,250,451 1,367,423 357,500 329,151 127,506 90,000 2,887,136 . 130;()OO . .. 25;504,,'312 CITY OF COLUMBIA HEIGHTS 1997 BUDGET ANOKA COUNTY PROPERTY TAXES PROPOSED TAXES FOR 1997 BASED ON AN AVERAGE VALUE HOUSE IN EACH COMMUNITY Rank Highest To Lowest 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 1 :Inome\)ean .albudget97\su,.."pay97 City or Township Lino Lakes Andover Centerville Oak Grove Columbus Township Ramsey Ham Lake Circle Pines Burns Township Linnwood Township East Bethel St. Francis Blaine Fridley Coon Rapids Spring Lake Park Lexington Anoka Columbia Heights Bethel Hilltop AVERAGE HOUSE VALUE $127,674 $118,192 $100,412 $107,774 $118,118 $110,067 $113,458 $95,740 $113,914 $98,825 $94,105 $87,384 $91,842 $91,707 $92,076 $85,167 $78,419 $88,417 $77,934 $64,977 $51,030 PROPOSED TAX RATE 1.3313 1.0739 1.3437 1 .2038 0.9866 1.0768 1.0281 1.3073 0.9842 1 . 1 066 1 .1542 1 .2462 1. 0919 1.0755 1,0675 1 .2174 1 .4036 1 . 1322 1.2544 1.4203 1.5508 Page 383 1997 PROPOSED TAXES 2,440.82 1 ,765.25 1,730.96 1,727,97 1,620.34 1,595.09 1,592.69 1,562.01 1,533.69 1,390.46 1,341.26 1,280.69 1,219.46 1,198.29 1,197.18 1,197.12 1,190.79 1,186.93 1 ,052.03 922.87 791.39 CITY OF COLUMBIA HEIGHTS 1997 BUDGET ANOKA COUNTY PROPERTY TAXES TAXES ON A $105,000 HOME City or Township 1996 Tax Rank * (In Dollars) in Metro Area Oak Grove St. Francis Fridley lino Lakes Spring Lake Park Circle Pines Anoka East Bethel Blaine Columbia Heights Coon Rapids Ramsey Andover Ham Lake Burns Township Columbia Township Linnwood Township $1,916 34 $1,909 37 $1,828 51 $1,810 55 $1,784 61 $1,773 64 $1,756 67 $1,728 72 $1,699 79 . $1,670 62 $1,662 84 $1,682 85 $1,653 86 $1,591 96 $1,551 101 $1,468 103 $1,467 104 SOURCE: Minneapolis Star Tribune * Rank is high (1) to low (105) in metro area. ., :\home\Jea ~ .a\Dudget97\sum\proptax Page 384 % Change in Tax 95'96 0.4% 4.5% 5.1% -2.4% 6.6% -1.5% 3.7% 5.5% 6.2% -13.3% 3.5% 4.8% 3.2% 5.8% 5.6% -12.3% -16.2% CITY OF COLUMBIA HEIGHTS OVERALL 1997 BUDGET SUMMARY ALL-FUNDS GENERAL FUND LIBRARY DEBT SERVICE FUNDS COMMUNITY DEVELOPMENT SPECIAL REVENUE FUNDS CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS INTERNAL SERVICE FUNDS GRANO 'tOTAL AtL.. 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EXAMPLE: Property Tax on an $80,000 Columbia Heights home is $1,103.86 (100%) RETURNED AS SERVICES $254.71 · Police & fire protection · Street maintenance & plowing · Parks & trails · Recreation programs · Bldg & health inspections · Other City services 94'1281 Page 395 School District #13 $556.25 (500/0) Anoka County $241.67 (22%) Special Districts $51.23 (5%) City of Columbia Heights $254.71 (23%) WHAT WILL $20 A MONTH'BUY? (Based on 1997 Property Tax) $20/Month Buys Quality and Quantity in Columbia Heights Telephone Dinner for 4 ...................................8.........., ............'...........'............ . ..................................................... . ..................................................... . :;:;:::;:;:;:;:;:::;:;:;:::;:;:::::::::;:::::;:;:::::;~ : .....'...................... . ......................................................." . ............................ . ............ ..~............... . : ,.'::'i!:i:Ii:ii::i:::::::::i'i":::!:i:::II: :11......... ...! ....................,....... ............................ :....:::::/)')W(,'.:,iI:i::,::: ..........,: (J Cable TV Q v Garbage pick-up {) Columbia Heights City Services Parks The average home in Columbia Heights pays less than $20 per month in City real estate taxes. The average Columbia Heights' resident will spend $20 every month on various services and pleasures, i.e. pizza and pop for 4 at a local restaurant, basic cable TV for the family, monthly phone services, etc. The best value for your money in Columbia Heights is still all of the City services that $20 of your monthly property tax will buy! (Based on an $78,000 home in Columbia Heights.) CITYSER\' Page 396 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 397 CITY OF COLUMBIA HEIGHTS 1997 ADOPTED BUDGET GLOSSARY Accounting System. The total structure of records and procedures whieh reeord, classify, summarize, and report information on the financial position and results of operations of a government or any of its funds, fund types, balanced account groups, or organizational components. Accrual Basis. A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when cash is received or spent. Ad Valorem Tax. A tax collected from all the real property within the City based upon the value of the property. Ad Valorem Tax (Special Levy). A tax collected from all real property based upon the value of the property. This category accounts for tax levies imposed on property for special purposes authorized by state statute, e.g. debt serviee, Housing and Redevelopment Authority, contributions to the Fire Relief Association, ete. Agency Fund. A fund consisting of resources received and held by the govemmental unit as an agent for others. Annual Budget. The budget authorized by resolution of the City Council for the fiscal year. Appropriation. An authorization of the City Council to incur obligations and spend City funds. Appropriations are usually made for fixed amounts and are typically granted for one year. Appropriation of Fund Balance. Using the existing fund balance for current operations. Assessed Valuation. The total value of all real and personal property in the city which was used as a basis for levying taxes. Asset. Resourees owned or held by a government which have monetary value. Attrition. A method of achieving a reduction in personnel by not refilling the positions vaeated through resignation, reassignment, transfer, retirement, or means other than layoffs. Authorized Personnel. Employee positions, whieh are authorized in the adopted budget, to be filled during the year. Bond Proceeds. Funds received from the sale of any bond issue. Budget. A couneil approved plan for receiving and expending publie funds. An estimate of expenditures and the proposed means of financing them. Budgetary Basis. This refers to the basis of accounting used to estimate financing sourees and uses in the budget. This generally takes one of three forms: GAAP, cash, or modified accrual. Budgetary Control. The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. Budget Calendar. The schedule of key dates which a govemment follows in the preparation and adoption of the budget. Budget Message. A general discussion of the proposed budget presented in writing as part of the budget document. The budget message explains principal budget issues against the background of financial experience in recent years and presents recommendations regarding the financial policy for the coming year. Page 398 CITY OF COLUMBIA HEIGHTS 1997 ADOPTED BUDGET Capital Improvements. Expend~ures related to the acquisition, expansion or rehabilitation of an element of the government's physical plant; sometimes referred to as infrastructure. Capital Improvement Plan (CIP). The five year schedule of capital improvement projeets and items. This is a flexible budget document that is used as a planning tool for needed improvements. Capital Outlay. Expend~ures that result in the acquis~ion of or addition to fixed assets which have a value over $150 and have a useful life of greater than one year. Capital Projects. Major construction, acquisition, or renovation activities which add value to a government's physical assets or significantly increase their useful life. Also called capital improvements. Cash Basis. A basis of accounting in which transactions are recognized only when eash is increased or decreased. Certified Tax Levy. The ad valorem tax levy that is recorded with Anoka County. Class Rate. Set by the Legislature, the rates are multiplied by the market value to determine the net tax capacity of a property. Constant or Real Dollars. The presentation of dollar amounts adjusted for inflation to reflect the real purchasing power of money as eompared to a certain point in time in the past. Consumer Price Index (CPI). A statistical description of price levels provided by the U.S. Department of Labor. The index is used as a measure of the increase in the cost of living (i.e. economic inflation). Contingency. A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Contractual Services. Services rendered to a government by private firms, individuals, or other governmental agencies. Examples include util~ies, rent, maintenance agreements, and professional consulting services. Cost-of-Iiving Adjustment (COLA). An inerease in salaries to offset the adverse effeet of inflation on compensation. Current Ad Valorem. Taxes levied and becoming due during the current year, from the time the amount the tax levy becomes due until a penalty for non-payment is attached. Debt Service. The planned accumulation of revenues and appropriation of expenditures for the retirement of long-term debt principal and interest. Deficit. The excess of an entity's liabilities over its assets or the excess of expenditures or expenses over revenues during a single accounting period. Delinquent Ad Valorem. Taxes that remain unpaid on and after the date on which penalty for non-payment is attached. Department. The basic organizational un~ of government which is functionally unique in its delivery of services. Depreciation. Process of allocating the cost of a capital asset to the periods during whieh the asset is used. Disbursement. The expenditure of monies from an account. Distinguished Budget Presentation Awards Program. A voluntary awards program administered by the Government Finance Officers Association to encourage governments to prepare effeetive budget documents. Page 399 CITY OF COLUMBIA HEIGHTS 1997 ADOPTED BUDGET Employee (or Fringe) Benefits. Contributions made by a government to meet commitments or obligations for employee fringe benefits. Included are the government's share of costs for Social Security and the various pension, medical and life insurance plans. Encumbrance. The commitment of appropriated funds to purchase an item or serviee. To eneumber funds is to set aside or commit funds for a specified future expenditure. Enterprise Fund. A fund that accounts for operations that are financed and operated in a manner similar to private business enterprises-where the intent of the governing body is that costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. Expenditures. The payment of cash on the transfer of property or services for the purposes of acquiring an asset, service or settling a loss. Expense. Charges ineurred (whether paid immediately or unpaid) for operations, maintenance, interest or other charges. Fees. A general term for any fixed charge levied by government associated with providing a service permitting an activity, or imposing a fine or penalty. Major types of fees include business and non-business licenses, fines, and user eharges. Fiscal Year. For budgeting purposes the City's fiscal year is the calendar year. Fixed Assets. Assets of long-term character that are intended to continue to be held or used, such as land, buildings. machinery, furniture and other equipment. Full- Time Equivalent (FTE). The number of hours of work performed by a full-time employee in one year (2,080), or portions thereof. Fund. A separate accounting entity, with a set of self-balancing accounts for recording the collection of revenues and the payment of expenditures to carry out a speeifie function. Fund Balance. The excess of an entity's assets over its liabilities. The term fund balance is used in governmental fund types. The term retained earnings is used in enterprise funds. GAAP. Generally Accepted Accounting Principles. Uniform minimum standards for financial aeeounting and recording encompassing the conventions, rules, and procedures that define accepted accounting principles. General Fund. The largest fund in the City, the General Fund accounts for most of the City's finaneial resources. General Fund revenues include: property taxes, licenses and permits, service charges, and other types of revenue. This is the fund that accounts for the revenues and expenditures necessary to deliver basic operating services: police, fire, finance, parks, publie works, etc. Goal. Specific items to be accomplished during the year. Grant. A contribution of assets (usually cash) by one governmental unit or other organization to another. Typically, these contributions are made to local governments from the state and federal governments. Homestead and Agriculture Credit Aid (HACA). An intergovernmental revenue from the State of Minnesota. HACA replaces the old homestead credit program which provided tax relief to homestead properties. HACA is an aid to local governments which pays for the increased tax relief provided to certain classes of property. HRA. Housing and Redevelopment Authority. The HRA is a separate legal entity but is under the control of the City and its Council. It was established to account for economic develqpment and tax increment financing activities. Page 400 CITY OF COLUMBIA HEIGHTS 1997 ADOPTED BUDGET Infrastructure. The physical assets of a government (e.g. streets, water, sewer, public buildings and parks). Interfund Transfers. The movement of monies between funds of the same governmental entity. Intergovernmental Revenues. Money received from the State or Federal government in the form of grants or shared revenues for various activities. Investment. Securities permitted by law are purchased and held for the production of income in the form of interest. Levy. To impose taxes for the support of government activities. Levy Limitation. The maximum amount permitted to be levied by a taxing jurisdiction as established by Minnesota Statutes. The levy limitations were lifted effective with taxes payable in 1993. Line Item Budget. A budget format that summarizes the object codes of expenditures for goods and services that the City intends to purchase during the fiscal year. Local Government Aid. Money given to the City from the State based on a formula that was originally designed to provide tax relief and equalization among cities. Mill. The property tax rate which is based on the valuation of property. A tax rate of one mill produces one dollar of taxes on each $1,000 of assessed property valuation. Municipal State Aid Maintenance. Money received from the State of Minnesota for the maintenance of eertain streets within the City which are designated "State Aid Streets". Net Tax Capacity. The taxable value of all real and personal property in the city which is derived by multiplying the market value by the applicable class rates. Object of Expenditure. An expenditure classification, referring to the lowest and most detailed level of classification, sueh as electricity, office supplies, asphalt, and furniture. Objective. Something to be accomplished in specific, well-defined, and measurable terms and that is achievable within a specific time frame. Obligations. Amounts which a government may be legally required to meet out of its resources. They include not only actual liabilities, but also encumbrances not yet paid. Operating Revenue. Funds that the govemment receives as income to pay for ongoing operations. It includes such items as taxes, fees from specific services, interest earnings, and grant revenues. Operating revenues are used to pay for day-to-day services. Operating Expenses. The cost for personnel, materials and equipment required for a department to funetion. Personal Services. Expenditures for salaries, wages, and fringe benefits of a government's employees. Prior-Year Encumbrances. Obligations from previous fiscal years in the form of purchase orders, contracts or salary commitments which are chargeable to an appropriation for which a part of the appropriation is reserved. They cease to be encumbranees when the obligations are paid or otherwise terminated. Property Tax Levy. The amount of dollars to be collected from the taxable property within a taxing district. Proposed Budget. The recommended City Budget submitted by the City Manager to the City Couneil. Page 401 CITY OF COLUMBIA HEIGHTS 1997 ADOPTED BUDGET Proprietary Funds. Funds that account for government operations that are financed and operated in a manner similar to a private business. Reserve. An account used to indicate that a portion of fund equity is legally restricted for a specific purpose or not available for appropriation and subsequent spending. Resolution. A special or temporary order of a legislative body; an order of a legislative body requiring less legal formality than an ordinance or statute. Resources. Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances. Retained Earnings. The accumulated earnings of an Enterprise Fund which have been retained in the fund. Revenue. Funds that the government receives as income. It includes sueh items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, and interest income. Special Revenue Fund. A fund used to account for the proceeds of speeifie revenue sources that are legally restricted to expenditure for specified purposes. Supplemental Appropriation. An additional appropriation made by the governing body after the budget year or biennium has started. Tax Capacity. This measure replaced assessed valuation according to the 1988 tax law changes. Tax Capacity is derived by using the new tax capacity percentages established by the Legislature. Tax Capacity Rate. This replaced the term "Mill Rate" and was adopted by the Legislature in 1988. This rate will be expressed as a percentage. Transfers InlOut. Amounts transferred from one fund to another to assist in financing the services for the recipient fund. Truth in Taxation. A program adopted by the State Legislature which requires local governments to provide notiee of their proposed budgets and levies. They are then required to hold pub lie hearings to inform the citizens and give them the opportunity to provide input on spending and taxing levels. Unencumbered Balance. The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purposes. Unreserved Fund Balance. The portion of a fund's balance that is not restrieted for a specifie purpose and is available for general appropriation. Page 402