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Home My WebLink About1996 Adopted Budget CITY OF COLUMBIA HEIGHTS ADOPTED ANNUAL BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 1996 CITY COUNCIL Term Expires Mayor Joseph S. Sturdevant Councilmember Donald G. Jolly Councilmember-Elect Meg Jones Council member Gary L. Peterson Councilmember Rita M. Petkoff Councilmember Robert W. Ruettimann 01/01/99 01/01/98 01/01/98 01/01/01 01/01/96 01/01/99 ADMINISTRATIVE STAFF Patrick Hentges, City Manager William Elrite, Finance Director Rebecca Loader, Ubrary Director Charles Kewatt, Fire Chief Mark Winson, Public Works Director Thomas Johnson, Chief of Police 1996 ADOPTED BUDGET CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 August 14, 1995 Mayor Joseph Sturdevant Councilmembers Donald G. Jolly Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann Honorable Mayor and City Council Members Columbia Heights City Hall 590 40th Avenue N.E. Columbia Heights, MN 55421 Honorable Mayor and Council Members: City Manager Patrick Hentges Pursuant to the provisions of the Columbia Heights City Charter, I hereby submit to you the City Manager's Preliminary Budget for the City of Columbia Heights, Minnesota, for the calendar year beginning January 1, 1996, through December 31, 1996. This budget is an attempt to maintain the present level of services enjoyed by the citizens of this community. Accordingly, City staff has attempted to balance expenditures with the availability of revenue sources and, without exception, propose a budget that does not contemplate new services or initiatives. City staff hopes this presentation puliS together the complex issues of municipal budgeting in a way that can be easily analyzed by City Council and more clearly understood by the citizen. Within each departmental or activity budget, the user of this document will not only find the actual budget spreadsheet, but also a description of the budget, a summary of significant changes, City Manager's commentary, personnel detail, expenditure explanation, and capital outlay/equipment detail. This year's document incorporates performance objectives in each activity budget. The performance objectives are intended to identify work items, tasks or issues related to the service level funded by the activity budget. The budget administrator is responsible for not only providing City services at the level funded by the budget, but also for addressing the performance objectives. The performance objectives are aimed at either improving the current levels, conducting feasibility studies for new service levels, or implementing measures to improve cost effectiveness. This year's Performance Objectives are intended to contribute towards accomplishing overall community and organization goals as follows: . Promote an economically vital business environment and diversified tax base. . Ensure the ongoing quality of life, pride in ownership, and personal safety of our neighborhoods. . Undertake Capital projects that will improve the visual image, promote community pride, and sustain the City's infrastructure. Letter of Transmittal Page i "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER ~.~ Letter of Transmittal August 14, 1995 Page Two · Improve responsiveness and effectiveness of City organization. . Improve the level of economy and efficiency of City service delivery. The City Council tax levy mandate, and dwindling state and federal financial support to local municipalities, require the City to closely scrutinize expenditures. However, the community is truly at a "crossroads" in terms of sustaining the service level and financing structure necessary to preserve the quality of municipal services to our community. This will require community leadership to not only look at the reduction of expenditures to offset the limitations of the tax base, but also ensure sufficient investment in resources to continue an ongoing commitment to the City's vitality. The balance of the budget message is outlined in the Budget Analysis and Policy Issue Sections in the beginning of this document. Moreover, the City Manager Recommendation commentary as a part of each departmental/activity budget provides further identification of issues and policy direction that affect the 1996 budget. The task of weighing service levels against the availability of revenues is not an easy one. Division and departmental directors who cooperated in the development of this budget should be commended for their efforts. Particular thanks is given to the Finance Director, Bill Elrite, and his staff for their long hours of dedication in coordinating the budget process and analyzing the budget requests. Sincerely, Patrick Hentges City Manager Letter of Transmittal Page ii __ ~l ~ CITY OF COLUMBIA HEIGHTS 1896 ADOPTED BUDGET TABLE OF CONTENTS Introductory Section Letter of Transmittal .............................................................. i Policy Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii Budget Analysis ................................................................ ix 1996 Budget Preparation Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii Organizational Chart ............................................................. xiv Resolution Adopting Budget . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv Financial Section Summary Pages Revenues-Comparative Analysis by Fund ............................................. 1 Expenditures-Col'11>8rative Analysis by Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Col'11>8rative Analysis by Revenue Source ............................................ 3 Col'11>8rative Analysis by Expenditure Objectives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 General Fund General Fund Revenue .......................................................... 6 General Government Mayor-Council. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . 9 City Manager .............................................................. 12 Legal Services ............................................................. 15 Administrative Services Finance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Elections ............................................................... 21 Assessing .................................... ~ . . . . . . . . . . . . . . . . . . . . . . . . . 24 Planning ............................................................... 27 General Government Buildings ............................................... 29 Public Safety Police. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Fire ..................................................................... 37 Protective Inspection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Civil Defense .............................................................. 43 Animal Control ............................................................. 47 Public Works Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Engineering ............................................................... 52 Streets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Street Lighting ............................................................. 59 Traffic Signs & Signals ....................................................... 62 Other Departments Sanitation Weed Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Tree Trimming ...................................................... . . . . . 68 Dutch Elm Sanitation ...................................................... 71 Dutch Elm Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Recreation Administration ........................................................... 76 Youth Program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Adult Athletics ........................................................... 82 Traveling Athletics ........................................................ 85 Silver Lake Beach ........................................................ 88 Trips & Outings .......................................................... 90 Senior Citizens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Recognition/Special Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 CITY OF COLUMBIA HEIGHTS 1996 ADOPTED BUDGET TABLE OF CONTENTS (CONT) Murzyn Hall ............................................................... 98 Parks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 Contingencies & Transfers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 Special Revenue Funds Municipal State Aid ........................................................... 110 Cable Television ............................................................. 114 Para-Transit ................................................................ 118 Library Fund ................................................................ 122 D.A.R.E. Program ............................................................ 128 Federal Police Grant .......................................................... 136 Fast Cops . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140 Project Pride . . . . . . .'. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144 Debt SelViee Funds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148 Capital Projects Funds State Aid Construction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166 General Government Buildings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 174 Parks ..................................................................... 178 Infrastructure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184 Sheffield ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188 Capital Equipment Replacement General Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192 Sewer .................................................................. 198 Water . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202 Garage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206 Enterprise Funds Water Utility ................................................................ 210 Sewer Utility ................................................................ 222 Refuse Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234 Liquor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244 Water Construction ........................................................... 260 Sewer Construction ........................................................... 264 Internal SelViee Funds Central Garage .............................................................. 268 Energy Management .......................................................... 274 Data Processing ............................................................. 280 Trust Fund PolicelFire Contingencies Reserve ................................................ 284 Community Development Administration Fund Building Inspections ......................................................... 288 Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293 Home Improvement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 297 Section 8 Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300 Special Revenue Funds CDBG/HOME . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 304 Parkview Villa North ........................................................ 308 Parkview Villa South . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 312 CITY OF COLUMBIA HEIGHTS 1996 ADOPTED BUDGET TABLE OF CONTENTS (CONT) Capital Projects Fund Multi-Use Redevelopment Plan ................................................ 318 Non-Appropriated Funds ......................................................... 322 15-Year Cspitsllmprovement Plan Section. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 323 Statlallclll Section Use of Fund Balance as of 7/31/95 ................................................. 334 Five-Year Projection of Tax Supported Funds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 335 Increase in City Property Taxes Based on Proposed 1996 Tax Levy . . . . . . . . . . . . . . . . . . . . . . . . . . 336 Anoka County Property Taxes ..................................................... 337 Comparison of Revenue Sources to Total Revenue in Tax Supported Funds 1986-1996 Proposed. . . . 338 Comparison of 1995 and 1996 Taxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 339 City of Columbia Heights Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 340 Who Gets Your Property Tax Dollars? ($70,000 Home) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 341 Who Gets Your Property Tax Dollars? ($80,000 Home) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 342 What Will $201Month Buy? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 343 General and Ubrary Fund Summary Budget by Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 344 General and Ubrary Fund Comparison of 1995-1996 Expenditures & Revenue. . . . . . . . . . . . . . . . . . 345 1996 Proposed Tax Supported Expenditures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 346 Summary of Computations for 1996 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 347 Budget Worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 348 Glossary ........................................................ . . . . . . . . . . . . . . . 352 -- CITY OF COLUMBIA HEIGHTS 1996 ADOPTED BUDGET FUNCTIONAL TABLE OF CONTENTS City Man&ger/Adminlatratlon Mayor-Council ........................................................................... 9 City Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 12 Legal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 15 Assessing ............................................................................. 24 Recognition/Special Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 95 Cable Television . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 114 Para Transit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 118 Capital Improvements General Government Buildings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. '74 Sheffield ............................................................................. 188 Refuse Utility ........................................................................ .. 234 Energy Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 274 Community Development Planning .............................................................................. 27 Protective inspection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 41 Building Inspections ..................................................................... 288 Administration ......................................................................... 293 Home Improvement ..................................................................... 297 Section 8 Housing ...................................................................... 300 CDBGIHOME . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 304 Parkview Villa North ..................................................................... 308 Parkview Villa South. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . " 312 Multi-Use Redevelopment Plan ............................................................. 318 Fin.nee Finance ..... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 17 Elections .............................................................................. 21 General Govemment Buildings .............................................................. 29 Contingencies & Transfers ................................................................ '07 Liquor ............................................................................... 244 Data Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 280 Police/Fire Contingencies Reserve . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 284 Fire Dep.rtment Fire . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . t. . . . . . . . . . .. 37 Civil Defense ........................................................................... 43 Capital Equipment Replacement ............................................................ 192 Libnuy Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 122 Police Dep.rtment Police ................................................................................ 32 Animal Control .... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 47 D.AR.E. Program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 128 Federal Police Grant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 136 Fast Cops ............................................................................ 140 Capital Equipment Replacement ............................................................ 192 Public Works Personnel ............................................................................. 49 Engineering ............................................................................ 52 Streets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 55 Street Lighting .......................................................................... 59 Traffic Signs & Signals .................................................................... 62 Sanitation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65-74 Parks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 102 Municipal State Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 110 State Aid Construction ................................................................... 166 Capital Improvements Parks ............................................................... 178 Infrastructure .......................................................................... 184 Capital Equipment Replacement Funds .................................................... 192-207 Water & Sewer Utility ....................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 210 Water & Sewer Construction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 260 Garage .............................................................................. 268 Recreetion Recreation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76-98 Project Pride .......................................................................... 144 _. POUCy ISSUES (prior to levy & Council chllnges) Transmitted below is identification and discussion of the significant policy issues affecting the development of the 1996 annual budget for the City of Columbia Heights, Minnesota. As in past years, the City of Columbia Heights will operate under a line-item type of budget. In order to finalize a line-item budget, the City Council should have not only an understanding of the financial trends affecting the City, but must also pass judgment and provide direction on significant policy issues that will have a direct effect on the formulation of this year's budget. This is a deviation from the line-by-Iine review approach that past City Councils have taken in the approval process. By first reviewing the budget analysis and budget policy issues, the Council may have a greater understanding of the -cause and effect- relationship of the multitude of line items that make up the City budget. The following is a discussion of the significant budget issues within various City funds: Tax Levy va. U.. of Cash Reserves An increase in the local levy of $116,836 or a 5.83% increase over the 1995 budget is necessary to fund approximately $168,617, or a 2.40% increase in spending (primarily due to labor contract cost commitments). With the exception of $57,263 use of cash reserves, all other revenue sources were budgeted assuming no material appreciation. The percentage of increase for the tax levy is proportionally higher than the rate of spending because the tax levy only accounts for about 30% of the General Fund revenue sources. Alternatively, the City could use cash reserves to buy down the tax levy. In order to maintain necessary reserves for cash flow the City needs approximately $3,045,100 in the General Fund and $199,431 in the Library Fund, and it is estimated that another $60,000 in the General Fund and $18,598 in the Ubrary Fund would be unencumbered to reduce the levy. Each 1% reduction in the levy is equal to $20,050. Policy Direction: Recommend further use of CIlsh (within the limitations ..t by the City's cash flow needs) be considered to reduce the levy, This will require that City staff do further analysis on the status of the 1995 budget to determine If there are any additional funding needs that will require an offset through the u.. of cash. Timing of Budget Assembly Process Chapter 7, Section 62, of the City Charter requires the presentation of the budget to the City Council at a regular Council meeting in August. This requires staff to begin the budget process in April and the City Manager with the assistance of the Finance Department, must assemble a recommended budget in July. Although the Council is required to establish a preliminary levy for purposes of Truth in Taxation notices by September 15, 1995 (levy can be reduced but not increased after that date), the actual budget discussions do not begin until the latter part of September. The final budget and levy will not be approved until mid-December. The problem with submitting the budget early in August is that current year revenue and expenditure data are not fully available. It may be beneficial for the Council to receive summary data in advance of the preliminary levy hearing, with the full document submitted on September 1 st. Policy Direction: Recommend the City Council discuss alternatives to submitting the full budget document by the prescribed Charter (regular Council meeting In August). Utility Rates The refuse collection contract with BFI will increase 3% in 1996. Water supply costs from the City of Minneapolis are anticipated to increase 3%, and sewer treatment costs with Metropolitan Council-Wastewater Services charges are budgeted for a 4.3% increase. Although the City raised rates for sewer and water in 1995, the yearly increases for sewer disposal and water supply charges have drawn on the cash reserves of the Water and Sewer Funds. Policy Issues Page iii Retained eamings within the Refuse Fund, on the other hand, have steadily increased due to the limited nature of the expenditures and competitive alternatives for service providers. Looming in the future are double-digit rate increases upon renewal of the water supply contract with the City of Minneapolis. Moreover, storm water management mandates are placing further cost pressures on the Sewer Fund. The establishment of a separate storm sewer utility may not only be a financial requirement, but also a practical solution to financing long-term storm water capital improvement needs. Policy Direction: UtIlity rat.. should again be analyzed In 1996 to determine that sufftclent operating .....rv.., cash ftow needs, and capital improvement financing levels are sustained. Moreover, a contingency plan should be developed for water rate adjustments in light of the water supply contract expiration with the City of Minneapolis. Included in the overall utility rate dlsc....ion should be a comparison of utility rates with other cities, the Impact and plan for storm ....r enterpri.. fund establishment, and altematlves to our current metering system. PoUce Staffing In the past 14 months, staffing levels for the Police Department have been increased by four sworn officers, or about 17% more staff hours. In addition, one officer was funded in 1992 as 8 result of a state grant to fund community oriented policing (see beloW). As the Council recalls, three of the four officers are funded through the federal COP grant program for three years at a rate of 50% or $75,000 maximum. The City has fully funded the balance of the costs for these officers over the same three years using cash reserves from the General Fund. Individual Council members have expressed concern regarding the City's ability to fund the fourth-year commitment for the three officers. Attrition through retirements are not expected to pare the organization to the 1994 level and, as such, avoid a substantial increase in the tax levy in 1997 or 1998. The staffing additions have enabled the Police Department to formulate a strategic plan to address rising crime statistics and assorted categories of crime problems. By the end of 1995, the status of the Police Chief will be resolved, the new staffing will be fully integrated and the police problem-solving/COP program will be in full operation. Collectively, this investment should have a positive impact on the public safety of our community. _ii~..::?::~iiif . ::J-..:.i.::,i7.(~:~::~J.:::::'.::::::1.:: \.::::::::~i1;~::::::tl.. .::~:::::~:~::~:II::::::::::::::j.:: ::::::::~::::1.. 41 Swom Officers 19 18 19 20 21 21 21 22 22 24 26 Total AMual Staff Hours 39,520 37,440 39,520 41,600 43,680 43,680 43,680 45,760 45,760 49,920 54,080 Percent Change - (5%) 5% 5% 5% 5% 9% 8% Police Department staff is pleased with the results of participating in Fridley's Juvenile Safety Net Program. As the reader rnay recall, the City authorized about $5,500 of fund balance to enable Columbia Heights' police to pick up juvenile curfew violators and process them through the Safety Net Program. The Southern Anoka County Community Consortium (SACCC) prepared a grant application to fund and expand the program in 1996. The SACCC grant proposal has made it to the preliminary approval stage. Policy Direction: Recommend the City Council delay discussions on the fourth-year police offtcer funding until the commitments on retirement are better known, and the 1996 crime statistics are fully analyzed. Further, the City Council may wish to set aside funding to continue participation In the Safety Net Program, In the event the crime statistics support Involvement and the grant application Is not fully approved. Policy Issues Page iv Commitment to Neighborhoods The Council's commitment to the quality of life within the City's neighborhoods is evident throughout this document, and is the major focus of the City's strategic plan. Performance objectives that contribute toward this effort include the development of a neighborhood organizing handbook, establishing a City-wide neighborhood planning committee, and the development of neighborhood problem-solving response teams cof1l)rised of City staff from various departments. Past funding efforts to be continued include an ongoing neighborhood park maintenance/upgrade effort, and the City-wide volunteer beautification program. The efforts of the COP program, bicycle safety officer, and the traffic speed display board also contributed to the City's effort to improve neighborhoods. This year it is proposed to spend approximately $10,000 to enhance youth recreation in the neighborhood parks through a -Back to the Parks- program. This effort will promote daily use of the parks by our young people and i"1lfOYe the overall safety at the parks and wading pools. In the opinion of staff, additional programs could further contribute to the quality of the neighborhoods, but details of the programs are not far enough along that costs can be incorporated in the budget. Further efforts include development of a neighborhood if1l)rovementlchallenge grant, community volunteer if1l)rovement projects such as a gazebo at Huset Park or community/neighborhood signage. These unfunded proposals could amount to $15,000 to $30,000. Policy DllflCtlon: Recommend the City Council further examine the use of budget contingency to finance the unfunded Improvements' to the City'. quality neighborhoods goal. Contingency Funds The General Fund includes an $18,000 contingency in the Mayor-Council budget, and $50,000 in the Contingencies and Transfers budget. The 1995 Library budget had $5,385 established as a contingency but does not have a contingency proposed in 1996. It may be prudent to consider a $5,000 to $10,000 contingency within the Library Fund, as it would only represent one to two and one-half percent of total Library expenditures. As in the past, the contingency would be used only in the event of unforeseen expenditures or unbudgeted special program requests. Policy Dlfflctlon: Recommend the contingency leve" within the General Fund be maintained at their proposed levels, and that a $5,000 contingency be considered for the Ubrary Fund. HRA Levy The HRA proposed a $72,000 levy dedicated to repayment of interfund loans for the Sheffield Redevelopment Project. The HRA could levy an additional $6,000 as an administrative fee or for housing relocation services. It may be beneficial to evaluate the possibility of levying the full $78,000 to expedite the repayment of the Sheffield Project, reimburse HRA for Sheffield-related administrative costs, or relocation costs. In any event, utilization of the full levy will result in some interest savings on the part of the HRA, as the interfund loan principal would be retired ahead of schedule. Policy DllWCtlon: Recommend the City CouncUauthorize up to the full HRA levy of $78,000 and ask the HRA .....xamlne the potential utilization of the additional $6,000. State Aid Maintenance Fund The State Aiel Maintenance Fund had a beginning balance of $119,465 in 1995. The City receives approximately 25% of its construction allowance as reimbursement for the costs of repair, snowplowing, ice removal, and sweeping on State Aid routes. The City can receive up to a 35% reimbursement for maintenance if the City is able to show actual expenditures. The reimbursement revenue has been running anywhere between $115,000 to Policy Issues Page v $145,000 per year. At the end of 1995. there will be a $155.000 surplus in the Fund. The surplus is a result of certain eligible General Fund costs being charged to the State Aid Maintenance budget. It appears that most of the State Aid Maintenance surplus could be transferred to the General Fund or, more appropriately. to the Street Infrastructure Fund. This year the proposed budget did not contemplate a General Fund allocation transfer to the Street Infrastructure Fund, and the State Aid Maintenance money could serve as an alternative transfer. The addition of the State Aid Maintenance transfer to the Infrastructure Fund would alleviate the General Fund of its transfer obligation for the next three years. The combination of a $50,000 annual Liquor Fund contribution and the State Aid Maintenance Fund balance transfer will ensure the $100,000 annually that is necessary to cash flow the Infrastructure program over the next three years. Policy Direction: Recommend the fund balance In the Municipal State Aid Maintenance Fund be further analyzed to determine the unencumbered fund balance and the eligibility for transfer of the full amount to the Street Infnlstructure Fund. Capltallmprovements-Parka Funding The proposed 1996 budget includes $50.000 use of fund balance cash from the General Fund for improvements to the City's neighborhood parks. A conservative estimate shows that over the next five years an additional $300,000 is needed to fully catch up and upgrade the City's parks to long-term depreciation standards, and to realign the park facilities to meet changing population demographics. The City Council should have in place a funding source to finance annual capital improvement needs of the parks. An initial step would be the development of a longer term capital planning effort than the annual park inspection tour that is conducted by the Park and Recreation Commission. A longer term planning effort would enable staff to get a better handle on changes that are needed in the park system as neighborhoods age in terms of demographics. The capital improvements planning effort could also analyze the feasibility of issuing bonds to accomplish the immediate park improvement upgrades. Policy Dllflction: Recommend $50,000 use of fund balance In the General Fund be transferred to Capital Improvements Parks for utilization In 1996 and, pursuant to the performance objective listed In this document, place a priority status on the development of a capital Improvements plan. PolicelFire Contingencies Reserve The Volunteer Fire pension is currently funded at a 125% level. Despite the overfunding, the City is required to contribute $30,000 annually for normal costs. The City must look at funding its pension costs on a consolidated basis. Currently, we have pension liabilities for the volunteer system, regular PERA, Police and Fire PERA, the Police Relief Association. and the Fire Relief Association. In 1995, the City established the Police/Fire Contingencies Reserve Fund for the Fire Relief and Police Relief Associations. Inasmuch as the Volunteer Relief Association is fully funded, it seems logical that with legislative action the City's contribution could be redirected to other areas such as the PolicelFire Contingencies Reserve Fund or to offset PERA costs. Policy DI18Ctlon: Recommend City staff be directed to engage a consultant to a..lst in the preparation of a special bill to be introduced in the 1996 State legislative session. The bill would enable the City to delay contributions to the Volunteer pension fund In the event the fund sustains a full 100% funding. This could save the General Fund about $30,000 a year, or 1WYo of the tax levy. Housing Rehabilitation Funding The first draft of the City's housing improvement strategy will be submitted to the Council in the next forty-five days. The study outlines a series of strategies to improve the housing stock of the community. The plan will inventory Policy Issues Page vi and document the current condition of the housing stock, identify demographic trends affecting housing development, and identify housing programs that best fit the needs of Columbia Heights. h is expected that the strategies will include a scattered site acquisition program for deteriorated properties and ongoing applications for grant programs to promote rehabilitation and homeownership. In today's market, grant applications will not be funded unless a significant local match of money is set aside to serve as a leveraged match to statelfederal agencies' funds. The $1.1 million of interfundlcash flow loans to the tax increment funds will serve as a future source of funding. Beginning in 1996 the TIF district should begin to adequately cash flow and begin making smaller repayments on the interfundlcash flow loans. Initial projections show that by the year 2000 significant repayments to the loan will have occurred. In staffs opinion, the future is now and the City must begin a City-wide strategy to improve our housing stock. Policy DllWt:tlon: Recommend City staff prepllre . .sh flow .n.lys" of the cu.....nt To Increment Funds to determine a repllyment schedule for the Interfund loans to be approved, and. Community Rehabilitation Fund be established to receive the repllyments. Overllll C.pltallmprovement Planning A fully developed suburb such as Columbia Heights must make conscious and responsible decisions to reinvest into its capital assets. The appearance and physical plant of the community must be maintained to the highest and most cost-effective standards possible. When assets become fully depreciated and can no longer be maintained in a safe and responsive manner, the City must act quickly to protect its investment in, for example, the sewer and water system, municipal buildings, capital equipmentlfleet, and the park system. Therefore, the City must pull together and integrate their various capital needs, plans or inventories, and consolidate them into a capital ifT1)rovement plan (CIP). The CIP should not be viewed simply as a list of various capital improvements projects. To be effective the CIP must layout priorities that are consistent with the City's comprehensive plan or strategic plan and must offer ongoing financing programs that are within the City's financial means. In the past, the Council has questioned the amount of cash within some of the City's capital improvement funds as being too much, and in other cases the reserve levels being inadequate. A capital improvement planning program would in part answer these questions and is a critical document in the decision-making process for utility rate approvals, purchase&'acquisitions, bid/specification approval, and design/engineering priorities. Policy Direction: Recommend a CIty-wlde effort be undertaken to update the City's .pltal Improvement and .pltal equipment needs. The full CIlpltal Improvement ptan, together with financing, should be submitted to the Council prior to the 1997 budget process. Self-Insurllnce Fund The fund balance within the Self-Insurance Fund has reached $938,887. The Fund was established to provide self- insurance for public officials' liability claims and for total or partial self-insurance in the event of sharp increases in general municipal insurance premiums. The $800,000 to $1 million level is adequate to accomplish both ahernatives. It may be advantageous to evaluate the use of interest earnings within the Fund to partially pay for existing insurance coverages or, alternatively, as a source of financing for certain capital improvement items such as fire code improvements, fire equipment, risk control-related improvements in parks or buildings, etc. Pol/cy Direction: Recommend a policy be developed on encumbering a portion of the fund balance within the Self-Insurllnce Fund and establish a progrllm for utilization of Interest earnings to finance related City operations or Improvements. Policy Issues Page vii Municipal State Aid Construction Fund State Aid Construction funds are allocated to the City on an annual basis. The following represents funds the State has allocated to Columbia Heights and an encumbered amount not yet used by the City: Allocation balance as of 12/31/94 1995 allotment Unencumbered construction fund allocation $1,355,743 $ 311,983 $1,667,726 Currently there is a penalty for carrying a large balance in the unencumbered construction fund in detennining the City's -rotal Apportionment Needs.. The annual allotment for the construction and maintenance fund is based on the City's percentage of .T otal Apportionment Needs. (Population Apportionment and Money Needs Apportionment) compared to the rest of the Municipal State Aid system. In 1995, the .Total Apportionment Needs. for the City was reduced by $29,080, primarily due to the City's large, unused balance. The rule to actually reduce the unencumbered construction fund balance can be changed at any time by the state Screening Board. For example, prior to 1991 a municipality could only have a balance of twice the Annual Allotment plus the Current Allotment. In the City of Columbia Heights' case, that would be 3 times $311,983, or $935,949. In summary, the City of Columbia Heights is currently losing money in its annual allotment and runs the risk of losing a large portion of the unencumbered balance if the funds are not used for State Aid Street Construction. If the state retums to its previous policy, the City could lose over $700,000. Policy Direction: Recommend the City analyze Its Municipal StIIte Aid system to determine If changes should be made to the road designations and evaluate potential "off system" projects that can be financed with Municipal State Aid funds. Other Budget Items The following are other areas of the budget or individual line items that could be further examined as potential cuts. reallocations or adjustments: . Increase recreation fee revenue to balance with program expenses in the General Fund-101. . Establish a legal serviceslclaims budget in the Self-Insurance Fund-884. · Clarify maintenance items that can be charged to the Downtown Parking Ramp Maintenance Fund-405. . Funding priority for certain equipment purchases in the Capital Equipment Replacement Funds. . Funding of clerk-typist position for Fire Department housing inspection program in General Fund-101. . Further expenditure reduction to various line items in the Library Fund-240. . Additional funding for citizen information publications and mailings in General Fund-101. . Funding for development of a public relations program or series of freelance articles on the .livability of Columbia Heights. in General Fund-101. . Additional City funding or fundraising efforts for DARE-related programs. Policy Issues Page viii CITY MANAGER PROPOSED BUDGET ANALYSIS (prior to levy . Council changes) As in past years, the City of Columbia Heights will operate under a line-item type of budget. However, this document expands on the line-item budget approach by providing significantly more detail, financial analysis, and property tax trends that will prove helpful for the policy maker in approving the annual budget. The following is a summary of the significant budget trends and financial information affecting the development of the 1996 budget: R.v.nueslExpendltu.... - All Funds The 1996 City Manager's budget (see pages 1 and 2) is proposed at $21,140,827, excluding debt service and inter- fund transfers. This represents a 5.21 % increase from 1995. The budget size is somewhat misleading because liquor operations purchases are included in the budget. This activity should be classified as an inventory item and reported on the balance sheet as opposed to the budget. The grand total budget including debt service payments will be $21,534,256. This year's increase is somewhat inflated as the 1996 budget now includes over $1.1 million in HRA expenditures. Thus, the overall rate of spending decreased by about 1 %. Comparatlv. Analysis by R.venue Source The Comparative Analysis by Revenue Source (see page 3) reveals revenue increases in most categories except Merchandise for Resale. The decrease in this category reflects an overall decrease in liquor sales. The 5.85% increase in 1996 revenue is primarily due to the inclusion of various HRA-related revenue sources. With debt services activities and inter-fund transfers, revenue sources increased by 4.17%. Comparative Analysis by Expenditure Objectives The Comparative Analysis by Expenditure Objectives (see page 4) reveals decreases in most categories. With the addition of the HRA activities in the 1996 budget, overall spending is up $861,715 or a 4.17% increase from 1995. Excluding the HRA budget activities, overall spending actually decreased by about one-half of one percent over the same 1995 budgeted levels. The most dramatic increases are in Personal Services and Other Services & Charges codes. Personal Services increased by 9.40% or $554,031 overall. This is primarily due to a combination of the labor contract award, the hiring of four police officers, and the inclusion of HRA personnel in the City budget. Other Services & Charges increased by 22.40% or $924,886, primarily due to local administration of Section 8 housing assistance payments, increases in water purchases, and sewer disposal costs. Tax Supported Fund Expenditures The General Fund and Library Fund expenditures increased by 2.40% or $168,617 over 1995 levels (see Chart 1). GENERAL FUND AND UBRARY FUND EXPENDmJRES EXPENDITURES BY CLASSIFlCATlON PER80NALISMCES 4,IIUM . Personal Services increased $1n,07213.79% (due to commitment to labor contracts and the addition of one police officer) . Supplies decreased $22,03015.25% (due to a reduction in street maintenance material, and the transfer of Planning and Building Inspections budgets to HRA) IUIPUES -." CONnNGENCIESA lMN. 41'.747 The following is a summary of the expenditure objectives: CAPlTALOUTlAY ..m cmER 8EIMCES 1,471.411 Chart 1 Budget Analysis Page ix · Other SelVices decreased $1,823/0.12% (due to the transfer of Planning and Building Inspections budgets to HRA) · Capital Outlay decreased $39,976146.11% (due to a cutback in purchases) · ContingencieslTransfers increased $55,374/15.24% (due to the Police/Fire Contingencies ReselVe transfer and the proposed Capital Improvements-Parks transfer) Tax Supported Fund expenditure Use GENERAL FUND AND UBFWrf FUND EXPENDITURES EXPENDI1URES BY FUNC'T1ONAL AREAS ...-..c IAfE1'Y 1..111 Rl!!lCRfATION IG,IZ1 IWICI .... ....II1RAT1ON .,,. L8WIY ....111 cmIER ~ P\&JC WCIIICI 1,117'- "1WlC&EU!!C1IONS _741 CIBIERAL GOY'T -- A review of General Fund and Library Fund expenditures reveals public safety activities is Ch.-t I the largest user of tax supported dollars at 38%, or $2,709,175 of the $7,192,071 total of expenditures (see Chart 2). Conversely, a review of the expenditures by object codes reveals that Personal SelVices account for 68% or $4,855,234 of the same $7,192,071 budget activity. SOURCES OF GENERAL FUND AND UBRARY FUND REVENUE fIIROPSI'n OWNERS 1.121 ,114 MEA WIDE TAX _.000 INT'ERlaOVEANMENTAL Ull5.OI7 Fund Balance Analysis 1MNSFERS -- OTHER _.110 IEIMCES _.711 Ch.-t 3 General Fund and Ubrary Fund Revenue Sources Of the $7,192,071 General Fund and Ubrary Fund budgets, local property owners support about 30% of the budget (see Chart 3). Of the remainder, 53% comes primarily from Local Govemment Aid, H.A.CA., and Fiscal Disparities, and 17% comes from Charges for SelVice and Transfers. In 1996, the City Manager proposes using about $50,000 of the fund balance, or General Fund balance, cash reselVes and $7,263 in the Library fund balance cash reselVes to balance the budget. The General and Library Funds fund balances should be maintained at a level equal to 45% of the budget, or $3,045,100 for the General Fund and $199,431 for the Library Fund. Overall, the City's cash reselVe situation is adequate in most areas (see Statistical Section: Use of Fund Balance as of July 31, 1995). Most notable are the Refuse Utility Fund, Capital Sewer Fund, Self-Insurance Fund, the Parking Ramp Fund, and the Housing Mortgage (4-Cities) Fund. City staff is concerned with the lack of a "rainy day reselVe" in the ~eneral Fund. The r8SelVe would be a set-aside of cash reselVe beyond the cash flow needs of approximately $3,045,000. Additionally, the Sewer and Water Funds operated at a deficit in recent years because of delays in implementing rate increases. This will be a particular problem in the Water Fund in that it prevents a more aggressive watennain replacement program. Budget Analysis Page x Although the Liquor Fund operates with about $1,250,000 fund balance, recent declines in sales revenues are cause to evaluate the equipment replacement program which is funded primarily with a yearty transfer from the Liquor Fund. Further, Liquor Fund revenues have typically been a source of financing for special community projects. Of equal concem is that the balance within the intergovemmental buildings capital improvement fund and the park capital improvement fund will have a combined balance of little more than $200,000 at the end of 1995. A long-term funding source for these funds must be put in place to sustain a capital replacement program for the City's parks and public buildings. The City has established some special fund balance reserves dedicated to special operations and City services. Most notable are a central garage, data processing, federal COP grants, etc. The dedication of funding to these areas will assure long-term financial stability for these activities. Local Levy Increase Since the local levy is the only revenue source controlled by the City, it will need to be increased to cover the total increase in City services. The five-year projection (see Statistical Section: Five- Year Projection of Tax Supported Funds) reflects a 3% increase in expenditures from 1996 through 1999. As reflected in this five-year projection, to fund this increase of 3% in expenditures the City will need an average of a 10% increase in the local levy from 1997 through 1999 (see Chart 4). City of Columbia Heights 5 we- praJIction of ,..,. needId II1d .. effect on thlleaI *y 3.5 3 12.: 1.5 1 1_ 1_ 1887 1_ Revenue 1. To maintain the current level of service in the General and Library Funds and to fund the ~ LBA. HACA . LOCAL LEVY ~ OTHER 2.40% or $168,617 increase in spending (primarily due to labor contract cost) would Chllrl 4 necessitate raising the local property tax levy by 5.83% or $116,836 over the 1995 budget. The percentage increase for the tax levy is proportionately higher than the rate of spending because other sources of revenue did not increase except for the $50,000 use of cash reserves, and because the tax levy only makes up about 30% of the General Fund revenue sources. Alternatively, the City could use cash reserves to buy down the tax levy. After maintaining necessary reserves for cash flow of approximately $3,045,000 in the General Fund and $200,000 in the Library Fund, and including the 1995 and 1996 estimate in use of cash, there would be about $60,000 in the General Fund and $18,000 in the Library Fund available as unencumbered cash for tax levy reduction (this estimate includes a $50,000 savings in the 1995 budget from the vacant Police Captain's position). Tax Impact on Various Property Values City staff have prepared an estimate of the impact of various levels of local levy increases on selected property values within Columbia Heights (see Statistical Section: Increase in Property Taxes Based on Proposed 1996 Tax Levy). The estimate will need to be further refined as more tax base information becomes available. Early estimates reveal a $10.78 or 5.82% increase on the average Columbia Heights' home of $70,000 (see next page). h should be cautioned that the estimates were based on an assumption that City-wide property values do not increase or that an individual property does not increase in value. Budget Analysis Page xi $70,000.00 $700.00 ::::::~:::::::::~:I::IiIf:::::~:::::::::; 1995 Taxes 1996 P sed Taxes Amount of Increase Percent of Increase $209.62 NA* NA NA COMPOSITION OF THE 1895 TOTAL TAX RATE TOTAL TAX RATE: 138.. oauwrv .... ICHOOl. - Tr.7I ell.." ::~:::;::::~:::::::"::~:~:::~::~~i:~::.:::::~::::~:::i::;I.~'::::::::::::::::.:,::::::':::~:~~:::i:::f.::::i:.::: $185.22 196.01 10.79 5.83% $544.11 NA NA NA $38.67 NA NA NA $9n.62 NA NA NA Comparison of Columbia Heights' T.xes A col'Jllarison of Anoka County property taxes (see Statistical Section: Anoka County Property Taxes) reveals that collectively the impact of a tax increase in Columbia Heights was near the lowest of cities in the County at a 7.3% increase. Moreover, the percentage of taxes paid in relationship to market value of an average home was in the mid-range of cities listed at 1.40%, or $968 on a home valuect at $69,300. The $968 is distributed is amongst the City (19%), the school district (56%) , Anoka County (21%), and Special Taxing District (4%) [see Chart 5]. Other Tu Impact InfolTlUltlon The City of Columbia Heights has had a growing reliance on intergovernmental revenue (see Statistical Section: Comparison of Revenue Sources to Total Revenue in Tax Supported Funds 1986-1996 Proposed). Since 1986, State property tax relief programs, although they have steadily increased, have slowly given ground to local property tax levy in terms of percentage of revenue support. In 1986 local property taxes financed 25% compared to 38% in Local Govemment Aid (LGA) . Today I property taxes support 30% and LGA pays for 30% of the tax- supported revenues. The State sources of revenue have become stagnant in terms of formula or allocation increases, accounting for a greater impact on local property taxes. Accordingly I the City must adjust or balance service levels to the ability of taxpayers' resources. Moreover, the stability of the City's tax base must be a constant focus. Currently, the City is very reliant on residential taxes as it represents 75% of the overall value (see Chart 6'). Many cities have equality between the primary property tax classifications of residential, apartments and commerciaVindustrial. COMPOSITION OF THE 1995 TAX BASE FOR THE CITY OF COWMBIA HEIGHTS ell.., 6 80% 70% 80% 50% C)% 30% 20% 10% 0% ...........'............................,................... }tf)t~~~~~~~~i~~~j~~~i~~~i~~~~~~~i~~~~~~~~;~: ............................. :::::::::;:::::::::::;:;:;:;:;::::;::;::::=::;:::::::::::::. .1!!.I:II.!.:ii!II!III'III!II.I'!I.'I:.I~~llil;l!: ;::::::;::::::::;::;::::;::::::::::~:::::::::;:;:::::::~:' : ~: ~:~:;: ~:~: ~:; {: ~ {:~ :~: i:~ :~: ~:~ :~: ~:j :~: i:j :~: ~:~:. .............................. ~ ~~ t;~ ~ ~~ ~ ~~~ ~r~ ~~~ m ~ ~~; ~~ ~ r~ ;~~ ~~ ~ ~~;~~~~~; ~ ~~ r ........................................................... ............................. .............................. .............................. :.;.:.:.:.:.:.:.;.:.:.:.:.:.:.:.;.:-:.;.;.:.:.:.:.:.:.;.:.: .............................. :::::;:::::;:::::::::::::;:::;:::;;::::;:;::;::;::;::::;~: .............................. ::::;;;::;:;;:::::::::::::::::;:::::::::;:;:::::::::::::~. ............................. .............................. ............................. ............................. .............................. ~ ~~~~~~~j ~~~ ~~f ~1 ~ 1~j 1[j ~~j ~ 1~1~~ ~1~~~1 ~1~~j~1~ 1~j~1~ 1~ ;~fttmf~j~1rj~~mt!~j~~tf:~1~j~1~~~: .............................. ::;:::::::;:::;:::::::::::::::;::::::::::::::;:::::::::::::. ............................. .............................. :::::::::::::::::::::::::::::::;:::~::;:::::::~::::~::::' .............................. :.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.;.:.:.:.:.:. ............................. .............................. ............................. .............................. ............................. .............................. ............................. .............................. ............................................................ IEIlDENl1AL NWmENT8 ~ OTHER Budget Analysis Page xii CITY OF COLUMBIA HEIGHTS 1996 BUDGET PREPARATION April 5, 1995 . . . . . . . . . . . . . . . . . . . . .. Departments begin preparation of requests May 19, 1995 All department requests are received by the Finance Department June 2, 1995 ..................... City Manager reviews requests with each department July 7, 1995 ... . . . . . . . . .: . . . . . . . . .. City prepares final recommended budget August 14, 1995 . . . . . . . . . . . . . . . . . .. City Council receives City Manager Recommended Budget September 5, 1995 . . . . . . . . . . . . . . . .. City Council conducts overview of budget to determine maximum possible tax levy increase September 11, 1995 September 27, 1995 . . . . . . . . . . . . . . . . September 27, 1995 .................. October 2, 1995 ..................... October 3, 1995 ..................... October 30, 1995 . . . . . . . . . . . . . . . . . . . . . November 6, 1995 . . . . . . . . . . . . . . . . . . . . November 20, 1995 . . . . . . . . . . . . . . . . . . . November 27, 1995 ................ November 30, 1995 ................ December 11, 1995 ................ December 28, 1995 ................ City Council passes preliminary -not to exceed- tax levy City Council begins a review of each department or fund and identifies cuts/changes Park, Recreation and Park Capital Improvements Public Safety-Related Budgets Ubrary Budgets, General Govemment Activities Budgets Capital Equipment Requests, Public Works-Related Budgets SewerlWater Utilities, Uquor, Garage, Refuse Budgets Optional budget review, work session date City Council work session to provide an indication of adjustments to tax levy Tentative Truth in Taxation Hearing; by law, City Council cannot adopt final budget Tentative date to adopt 1996 Budget Last day to certify tax levy to Anoka County 1996 Budget Preparation Calendar Page xiii CITY OF COLUMBIA HEIGHTS ORGANIZATIONAL CHART fMa,or: I Jo.ph SturtklXl1lt ICouncil Secretary* . !collDcilmaaben: Do1lllld G. JoUy Ga1)' L. P'"1'IOn RiUJ M. p,t/coff Robert W. Rudtimann lcit)' MaD.,er: I I Patrick H'nlBe. POUCE <AdmiDiatered by Mayor) Pollee Chief; Vacant Secretaryn Clerk-Typist n Police Captain Patrol Serpanta (4) Patrol Officers (20) Comm. Service Officers (3) Sr. Recorda Technician Secretary n.A (2) FIRE Fire Chief: ChDrk. JUwatt Secretary n (Pl') Deputy Fire Chief Firefighters (6) Volunteer Firefighters (24) LIBRARY LibrU'J' Director: M. JUbecCG Loader Clerk.Typist n (2) Library Supervisor (5 PI') Pap (8 P1') ChorepeJ'lon (Pl') Adult Service Specialist Children's Librarian RECREATION tieD Director: Rtmdy Quale. Clerk-Typist n (2) Senior Citizen Coonlinator Recreation Program Coordinator Head Custodian Custodian n (8 P1') Custodian I (1 PI') ROUSING Ie REDEVELOPMENT AUTHORITY: !BRA Director: Don SchneitUr Secretary Secretary n Building OIIicial Housing Coonlinator ZoningIGrant Coonlinator Occupancy Spec.IFam. Self-Suff. Coord. (PI') ICity Manapr'. Secretary -. _.. to Cit)' MaDapr Special Projecta Coord. Special Aa...-..u Accounting Clerk n Clerk.Typist n (Pl') I'INANCE FiDaDoe ~t)' Cltn"kll'Nuarer: William Elri" Secretary n (Pl') Atsiatant Finance Director Accounting Coonlinator PayrolllAccounting Clerk Utilities Accounting Clerk n Utilities Accounting Clerk I Liquor Accounting Clerk n (2 P1') Switchboani OperatorlReceptionist Meter Readers (2 P1') Liquor Operations Manager Atst. Operations Managers (2) Retail Clerks (24 P1') Liquor Store Supervisor (4) Elections PUBUC WORKS Public Worb DiNctorJCity 1ilD,.m.er: Mark Winaon Secretary n-A Clerk- Typiat n Aasiatant City Engineer Engineering Technician IV Engineering Technician m Engineering Technician n Public Works Superintendent Foreman (3) Maintenance m (1) Maintenance n (6) Maintenance I (9) Foreman.Vehicle Maintenance Maintenance m.Mechanic Maintenance ID-Bodyman/Painter Admin. Aaaistant-Public Works ClericallPurchasing Clerk CoIlUllliuiOllI Ie Boarda: Charter lIRA Police, Fire Ii: Civil Senice Downtown Development Inaurance Traffic Cable Communications Planning &: Zoning HumanServicea Park Merit Library -Also serves in the capacity of Deputy City Clerk under the Finance Director/City ClerklI'reasurer. Page xiv RESOumoN 15- 83 RESOWTION OF THE CITY COUNCIL FOR THE CITY OF COWMBIA HEIGHTS,MINNESOTA ADOPTING A MJDGET, AND IE1'11NG lHE CITY AND HAA LOCAL LEW NOW. THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: "lAt the following II hereby adopted by the City of Columbia Heights. .section A. The budgM for the City of COlumbia Helghta for the year 1186 II hereby IPPfOY8Cl and adopted with appraprIatlon. for each f the fundla. lilted below. Included In 1heM appropn.tlonIlI the rebudg.lng CJf the projec:ted1H5 fund balance, including a _anafer up to $50,000 from the Genaral Fund to the Street 1nfrutructUr8 Fund, and up to 178,000 from the General Fund to the Parks Capital Fund, depending upon lvallablltty of ..rnalnlng 1895 fund balance. ExPInae General Fund 8,H5,780 Community Dwelopment Admin 778,621 CDBGIHOME 384,309 Parkvlaw Vila North 259,.17 ParkYlew Villi South 1S1,.78 Para Tranllt Fund 83,.82 Stat. Aid Malnt.nanc. 12.,486 Cable T..1on Fund 10,883 library ..0,.06 DARE Project 8,325 PoIic. Grant 100,522 Faat COps .2,576 Project PrIde 3,175 c.pltallmprov.ment. Fund 108,152 Mulll-U.. Redevelopment 27,060 Infrastructure Fund 200,000 c.pltal Eq~ment Replacement Funds 328,269 Central Garage Fund 358,192 liquor Fund 5,&41,&34 Wat.r UtUIty Fund 1,342,"9 s.wer Utility Fund 1,380,236 Refu.. Fund 1,303,091 Water & s.wer COnstruction Funds 339,000 Energy Management 346,866 Data ProeMStng 87,829 PoIicelFire Cont Re..rve 118,783 Debt Service Fund 2,846,536 Total expen_lncludlng Interfund Tranlfe,. 24,,",,,331 Section B. The atimated grou revenue to fund the budget of the City of Columbia Heights for III funds, Including general -ad valorem 1aX levies, as hereinafter let forth for the year 1996: Rev.nue Available General Fund 6,985,790 Community Development Admin 779,621 CDBGIHOME 364,309 Parkvlew Villa North 259,417 Parkview Villa South 137,.79 Para Tranllt Fund 83,482 Stat. Aiel 124,486 CabI. Televlll9n Fund 10,863 library ..0,.06 DARE Project 1,325 Police Grant 100,522 Faat COps .2,576 Project Pride 3,175 c.pItal tmprovements Fund 108,152 Multi-U.. Redevelopment 27,060 Infrastruetur. Fund 200,000 c.pItal Eq~ment Raplacement Funds 328,269 Central Garage Fund 358,692 liquor Fund 5,641,&34 Wat.r Utility Fund 1,342,"9 s.wer Utility Fund 1,380,236 Refu.. Fund 1,303,091 Wat.r & s.w.r Construction Funds 339,000 Energy Management 346,866 Data Procllllng 97,929 Pension R...rve 118,783 Debt Service Fund 2.946.536 Total Revenue Includlna Interfund Tranlf.,. 24,,",,,338 xv Section C. The following sums of money are IeVlea for tn8 currem year, COIl8CtaDMl In 1 Wl:ltl, '4JOn me UWlDI8 property In said City of Columbia Heights, tor the foUowlng purposes: , Eltlmated ArM-Wide 888,931 2,065,230 2.754,161 Eltlmated Local Levy Total Levy Section D. The CIty Council of the City of Columbia Heights hereby IIppOV8s the Ho..1ng and Redevelopment Authority Tax L.vy Budget for fileal YMr 1. In the amount of $72,1 e1.70. The CIty Clerk II hereby lnItructecl to tranaml a certified copy of 1h1l reIOIution 10 the County Auditor of Anoka County, MlnnMOta. Approvedthl..~ day of Oecember 1895 Offered By: Ruett imann Seconded By: Peterson Roll Call: All ayes ~j,-c;, r/;;.A Jt.az...1 ~"Ph S. Sturdevant, Mayor 9;.4--- ~,~ tf-Anne Student, Council S F:\HClME\.lEAIU.18UDG~PN. CITY OF COLUMBIA HEIGHTS, MINNESOTA CITY OF COWMBIA HEIGHTS General Fund Community Development Admin CDBGlHOME Parkview Villa North State Aid Maintenance Parkview Villa South Cable Television Para Transit Library Fund DARE Project Police Grant Fast Cops Community Police Fund Project Pride Capital Improvements Sheffield Multi-Use Development Plan Infrastructure Fund Cap Equip Replacement Water Utility Sewer Utility Refuse Utility Liquor Fund Water & Sewer Construct Central Garage Energy Management Data Processing PolicelFire Cont Reserve Compensated Absences 1996 BUDGET REVENUE-ALL FUNDS COMPARATIVE ANALYSIS BY RJND 1993 1994 1995 1996 1996 Increasel Percent Actual Actual Adopted Manager Adopted Decrease InclDee Revenue Revenue Budaet Prooosec:l Budaet From 1995 From 1995 6,507,676 6,682,235 6,539,180 6,698,890 6,726,544 187,364 2.87% 0 0 0 710,759 710,759 710,759 N/A 0 0 0 370,000 370,000 370,000 N/A 0 0 0 254,556 254,556 254,556 N/A 143,466 146,409 115,000 120,000 120,000 5,000 4.35"10 0 0 0 185,144 185,144 185,144 N/A 99,930 92,948 97,900 90,000 90,000 (7,900) -8.07"10 175,546 56,560 76,995 85,406 85,406 8,411 10.92% 408,649 413,701 409,448 435,918 435,918 26,470 6.46% 4,193 6,054 5,900 4,500 6,325 425 7.20% 0 146143 49,285 50,399 50,399 1,114 2.26% 0 0 0 21,288 81,288 81,288 N/A 53,333 37,500 0 0 0 0 N/A 333 174 500 3,000 3,000 2,500 500.00"10 333,373 269,758 313,482 122,610 201,610 (111,872) -35.69% 0 588,759 0 0 0 0 N/A 0 0 0 31,000 31,000 31,000 N/A 24,485 217.737 155,000 105,000 155,000 0 0.00% 454,313 372,535 381,600 373,786 373,786 (7,814) -2.05% 1,158,692 1 ,198,262 1,116,903 1,216,055 1,216,055 99,152 8.88"10 1,081,344 1,047,226 1,035,854 1 ,168.279 1,168,279 132,425 12.78"10 1,586,455 1,400,1 08 1,416,295 1,242,465 1,242.465 (173,830) -12.27"10 5,457,273 5,549,516 6,291,886 5,708,690 5,708,690 (583,196) -9.27% 167,498 102,754 100,000 136,797 136,797 36,797 36.80% 278,135 303,569 307,925 310,675 310,675 2,750 0.89"10 381,566 271,114 270,586 2n,657 2n ,657 7,071 2.61% 0 n,8oo n,8oo 103,000 103,000 25.200 32.39% 0 162,003 157 ,846 199,842 199,842 41,996 26.61% 108,794 161,451 0 0 0 0 N/A ::t.IIJtQt8;:::::::I:C::=t:::@:I::I:::t::ttt:I:::::tI:::,';.;.tItIj:i~.~~d:'::::If~:1>>.1:I.I:::t:ij~B'~lilI:::t&1.fibj$.:::::I@I@:I:::t:::i:;.~'\I:::I::::::::::::=:I:::::1{q)%t: LESS: Inter-Fund Transfers 1,045,815 1,821,032 852,455 1,092,339 1,281,339 428,884 50.31 "10 IncreaselDecrease 912,469 957.507 (1,173,649) (1,115,111) (1,276,607) (102,958) 8.n% II::::::mt4\i:::::::::::::::::':::'::::::I:::::'::t::::r:::::::::::::::::::::::::::::::::::::::tt:rttiilii&mittHiilislmtttlHiiimt'I:'iolOiiliii:::t::UBm:::'::Ijt'j:::ttlttRlfiiIIittt:tfi)19."t Debt Service LESS: Inter-Fund Transfers Change to Fund Balance 5,039,133 9,452,917 2,544,015 2,550,768 6,753 0.27% 2,550,768 2,693,528 7,999,684 (983,054) (6.750,563) 1,444,015 (331 ,962) 1.16% 19.22% 1,460,768 (395,768) 1,460,768 (395,768) 16,753 (63,806) TOTAL DEBT SERVICE 3,328,659 8,203,796 1,431,962 1,485,768 1,485,768 ...S..~.180~.. ..... 3.76% Ilama\jeIn.a\budglll96\surrl.rev'S Page 1 CITY OF COLUMBIA HEIGHTS 1996 BUDGET EXPENDnURES-ALLFUNDS COMPARATIVE ANALYSIS BY FUND 1994 1995 1996 Increasel Percent Actual Adopted Adopted Decrease Ine/Dec ense Bud et Bud et From 1995 From 1995 General Fund 6,251,603 6,419,766 6,604,775 6,748,890 6,985,790 381,015 5.77% Community Development Admin 0 0 0 779,621 779,621 779,621 N\A CDGBlHOME 0 0 0 364,309 364,309 364,309 N\A Parkview Villa North 0 0 0 259,417 259,417 259,417 N\A State Aid Maintenance 80,859 119,719 79,394 109,486 124,486 45,092 56.80% Parkview Villa South 0 0 0 137,479 137,479 137,479 N\A Cable Television 65,457 83,088 102,629 90,863 90,863 (11,766) -11.46% Para Transit 161,811 53,524 89,609 93,482 93,482 3,873 4.32% Library Fund 382,780 402,418 418,679 443,181 440,406 21,727 5.19% DARE Projects 4,507 7,071 5,781 6,325 6,325 544 9.41% Police Grant 0 26,371 98,569 100,522 100,522 1,953 1.98% Fast Cops 0 0 0 42,576 42,576 42,576 N\A Community Police Fund 55,090 31,037 0 0 0 0 N\A Project Pride 994 300 1,850 3,175 3.175 1,325 71.62% Capital Improvements 237,208 368,761 695,165 473,152 608,152 (87,013) -12.52% Sheffield 0 787,646 0 0 0 0 N\A Multi-Use Development Plan 0 0 0 27,060 27,060 27,060 N\A Infrastructure Fund 0 0 0 200,000 200,000 200,000 N\A Cap Equip Replacement 289,436 153,943 604,153 331,269 328,269 (275,884) -45.66% Water Utility 1,160,548 1,065,718 1,304,211 1,343,139 1,342,439 38,228 2.93% Sewer Utility 1,135,702 1,187,966 1,274,888 1,380,986 1,380,236 105,348 8.26% Refuse Utility 1,399,767 1,238,601 1,309,758 1,303,091 1,303,091 (6,667) -0.51 % Liquor Fund 5,432,100 5,672,437 6,255,408 5,640,009 5,641,834 (613,574) -9.81% Water Construction 114,781 30,982 145,000 150,000 150,000 5.000 3.45% Sewer Construction 138,010 44,799 147,500 189,000 189,000 41 ,500 28.14% Central Garage 266,879 283,577 345,999 360,217 358,692 12,693 3.67% Energy Management 335,053 325,909 340,196 346,866 346,866 6,670 1.96% Data Processing 0 43,176 94,470 97,929 97,929 3,459 3.66% Police/Fire Cont Reserve 0 0 175,000 118,783 118,783 (56,217) -32.12% ~:mQt"1/:t:::::mm:::::::ff::::f::::fmaarmml1.~I1I~$I$:::::rat,m~.m:1Iam..lmrm:ti~il.l.I:'t:ati~.~l).i:t:r~t:Jj~.~.S:::::mr:t:arlz;jjj$. LESS: Inter-Fund Transfers 1,045,815 1,821,032 852,455 1,092,339 1,281,339 428,884 50.31% mAL ".:.::.::.::' ,.. ..:::::::::,r:::::::::::::::::::::;:;:@}@@II)Ii:;B/lmIIII&miMIim::iiJiidsWfiIiiKm;iii=iII:ib15Uiurm':::iII:iitHiii::;'IiI:m'm'::m'jah'~: Debt Service LESS: Inter-Fund Transfers 6,022.187 16,203,480 2,875,977 2,946,536 2,946,536 70,559 2.45% 2,693,528 7,999,684 1.444,015 1,460,768 1,460,768 16,753 1.16% I9.I~.Q~~T~~~Y.'9.~................................... 3,3281659 8120317~"'H.1J4311~2. 114851768 114851768 531806 3.76% Page 2 t:\home\jMn.a\budget96\sumlsum'. Current Property Tax Intergovernmental Revenue Charges for Current Service license. Permits & Fines Merchandise for Resale Total Miscellaneous Other Financing Sources 1996 BUDGET REVENUE - ALL FUNDS COMPARAnvE ANALYSIS BY REVENUE SOURCE 1993 1994 1995 1996 Increasel Percent Actual Actual Adopted Adopted Decrease InclDec Revenue Revenue Bud et Bud et From 1995 From 1995 2,439,334 2,558,429 2,615,699 2,827,914 2,771,230 155,531 5.95% 3,837,077 3,879,041 3,819,360 4,384,919 4,469,257 649,897 17.02% 4,049,368 3,811,292 3,&44,973 3,917,007 3,917,007 72,034 1.87% 234,907 333,390 238,450 234,450 234,450 (4,000) -1.68% 5,204,404 5,512,767 6,270,086 5,676,890 5,676,890 (593,196) -9.46% 1,178,082 1,067,309 1,001,237 1,585,700 1,585,700 584,463 58.37% 1,481 ,882 2,142,088 1,129,580 1 ,398,836 1 ,589.661 460,081 40.73% crrv OF COWMBIA HEIGHTS 1~:mf..W:':'I::I:I:::::::I::II:::::I::I:I::t:I:It:IH:Im:H11:...:::H:Ii..,i:IiKi,Aj,.!i@ilfiilill::t:IHHei.Miiiinmmj:.iljj::I:::tIt'i:t:::J::::'~.: LESS: Inter-Fund Transfers 1,045,815 1,821,032 852,455 1,092,339 1,281,339 428,884 50.31% totiL:::::::::::I::::I::II::::::::':'::::::::::::::::II::I:::::::::::::::::'::::::::::::::::r:::::::::::::::::::II::j!t.~'BI.:I:I':ii_.M:::::::::::IjI.~.:::I::all.m:I::::::::::::a:B_:::::II:::::::IjH;g:::::I:::::::::::::::f:III:I_4 Fund Balance Increase/Decrease 912,469 957,507 (1,173,649) (1,115,111) (1,276,607) (102,958) . 8.77% mt4t:':':::/:::::Ltt,)I:://::/m::::::::::'::::::::::::::::m:I::::'::::::::::::'::I:t::::::ttti61i86177.d"'ttiiiS21Win:::::tii1ib:ifittte;m;mtttt::ld&lii3::::':::ttt:,:::a:.',ttltt:j::::::::i}ll% Debt Service LESS: Inter-Fund Transfers Change to Fund Balance 5,039,133 9,452,917 2,544,015 2,550,768 2,550,768 6,753 0.27% 2,693,528 7,999,684 1,444,015 (983,054) (6,750,563) (331,962) 1,460,768 (395,768) 1,460,768 (395,768) 16,753 (63,806) 1,16% 19.22% _ii_.......I. Page 3 horna\jeIn.allludgelll6\llum.rev'S CITY OF COLUMBIA HEIGHTS 1896 BUDGET EXPENDrrURES-ALLFUNDS COMPARATIVE ANALYSIS BY EXPENDITURE OBJECTIVE 1994 1995 1996 Increase! Percent Actual Adopted Adopted Decrease Ine/Dec ense Bud t Bud et From 1995 From 1995 Personal Services 5,570,711 5,545,535 5,895,470 6,449,501 6,433,001 537,531 9.12% Supplies 1,849,010 1,761,875 2,137,256 2,234,515 2,228,240 90,984 4.26% Other Services & Charges 3,968,270 3,854,602 4,128,760 5,053,646 5,072,371 943,611 22.85% Capital Outlay 953,425 1,140,304 1,782,146 1,704,529 1,872,729 90,583 5.08% Merchandise for Resale 4,273,140 4,470,608 5,116,461 4,531,564 4,531,564 (584,897) -11.43% Contingencies & Transfers 898,029 1 ,573,885 1,032,941 1,167,072 1 ,382.897 349,956 33.88% "1:;;t.It.If::m:::::w:m::::m::::::::I::::::m::::::::::::::~:m:I:~::::::~::~::::I:l.1:a.::U::::d~j.:II::~it_.I::tilj:~J.B.7:::I:{ij:_.:::~I:::::::a:~JjIJ.::m:~:::I::::Itt;iU~: LESS: Inter-Fund Transfers 1,045,815 1,821,032 852,455 1,092,339 1,281,339 428,884 50.31% tOTAL):::I::mm:::~::mm:::::dm::::::::::mm::mI::I:::::::m:~:~:~:::mr?rtjlii&fidrr::auHimfitilij~i01Mr??lOl.IJliI:t:?:::Ii~jjli13r:trtttiiJaBjjr:r::r:~:r5id'''~ Debt Service LESS: Inter-Fund Transfers 6,022,187 16,203,480 2,875,9n 2,946,536 2,946.536 70,559 2.45% 2,693,528 7,999,684 1,444,015 1,460,768 1,460,768 16,753 1.16% TOTAL DEBT SERVICE .......................... .~~~~~..~:~:~:::::::::: .8,203,796 1,431,962 1,485,768 1,485,768 .....:..::::::.:.:~:~,~:~:~::::::.:::.:. 3.76% 1..I.T:.YlQe/:;:::::::::':.:.:~:.~7d~_. ..:::~~~~~&1S. :.:.~;~'~~~::::::~i::~::~~::=~~;:::".::?i~1~~~::::::::::.:.::::~.~~~gb::".: ;.: ~09% Page 4 ~\jun.albucl;el96\sum\lum'a CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 5 REVENUE - 101 1996 GENERAL FUND BUDGET GENERAL FUND RECEIPTS Actual 1993 Actual 1994 Adopted City Manager Budget P~ed 1995 1996 Adopted Budget 1996 30000 31000 31010 31011 31012 31013 31014 31020 31910 31897 32000 32110 32120 32121 32122 32125 32150 32161 32166 32168 32178 32180 32181 32182 32188 32192' 32193' 32194 32195 32997 33000 33170 33401 33402 33403 33415 33416 33417 33420 33421 33422 33423 33424 33600 33610 33630 33997 REVENUE TAXES Current Ad Valorem Police Pension Fire Pension 6 Cities Watershed Area Wide Tax Delinq. Ad Valorem Penalties and Interest TOTAL TAXES LICENSES AND PERMITS Liquor, Wine & Beer Cigarette Grocery & Meat Restaurant & Food Multiple Dwelling Sewer Contractor Taxi Other Professional & Occup Other Amusement Laundry & Dry Cleaning Conditional Use Pet Other Business Building & Moving Electrical Heating Plumbing TOTAL LICENSES AND PERMITS INTERGOVERNMENTAL REVENUE Civil Defense P&A Reimb. Local Govemment Aid Property Tax Relief(Homestead) Equalization Aid State Fire Training State Law Officer Training Shade Tree Grant Ins. Premo Tax-Fire Ins. Premo Tax-Police State Grant-Aid State-Aid Pol. ReI. Assoc. State-Aid Fire ReI. Assoc. County Grant County Street Maintenance School District TOTAL INTERGOVERNMENTAL REV 1,381,053 1,521,601 1,614,730 1,708,146 1,651,462 00000 00000 00000 640,760 619,249 603,621 603,000 688,931 25,753 16,381 0 0 0 12,789 10,850 7,000 0 0 }:t__:U)!rJ:1;1I8.iOlI):)ffrU2$Mlf\:1):::2'Ja't:tl1.::::::::::::::::::2:$4.0:~3U 30~ ~~ 30~ 30~ 3O~ 644 569 500 500 500 1,636 1,475 1,600 1,600 1,600 5,007 5,198 5,000 5,000 5,000 14,6n 28,499 20,000 20,000 20,000 750 1,030 1 ,000 1,000 1,000 7,340 8,250 7,000 7,000 7,000 2,980 4,505 4,000 4,000 4,000 650 1,000 700 700 700 4,525 7,287 4,500 4,500 4,500 3,939 4,013 3,800 3,800 3,800 995 1,265 600 600 600 742 881 750 750 750 3,349 2,587 3,000 3,000 3,000 43,851 57,334 35,000 38,000 38,000 3,846 38 0 0 0 6,369 8,303 7,000 7,000 7,000 ..... 4J205........... .5'56~.. . . 4,000. 4,000 . 4,00~ rIII:=j'.:UJiC$:'.('I:JI::?II5.;":,)ttt:::HJ..ll5.Qt:t",t)ttl~n~4.sr:t:ttt:l&11W. 4,910 3,510 4,900 3,500 3,500 1,919,439 2,025,418 2,052,835 2,113,962 2,111,917 944,285 964,991 978,510 939,630 940,082 ~~8 0 0 0 0 00000 7,050 7,225 7,000 7,000 7,000 5,000 0 0 0 0 38,571 40,750 0 0 0 104,131 119,961 32,654 89,482 89,482 370 3,290 0 0 0 24,476 24,521 0 0 0 14,050 14,092 0 0 0 4,325 13,382 0 0 0 18,060 18,060 18,060 18,060 18,060 :t\31't'~~:=:::{\\:::.'~;~i...::S:.':'::: : ::',.:::.,.:a::~':i .::. .::S ~'::. ......... ,',',,' ," ... ........................~ ... ," ............ '.: "tt.. :".. ....:. .:.:11 . . .. .... + iI' Page 6 REVENUE 101 GENERAL FUND RECEIPTS Actual 1993 1996 GENERAL FUND BUDGET Actual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 34000 34101 34104 34107 34109 34110 34120' 3413O~ 34140 34200 34201 34202 34203 34204 34206 34303 34304 34305 34405 34408 34710 34781 34782 34783 34795 34796 34797 34798 34799 34997 35000 35101 35103 35104 35200 35210 35997 36000 36105 36210 36220 36230 36240 36260 36290 36291 37640 38997 39000 39100 39101 CHARGES FOR CURRENT SERVICES City Hall Rent Plat Filing & Lot Split Fee Special Assess. Searches General Government Library Photocopies Library Other library Video library Collections Financial Services Special Police Services Special Fire Services Public Safety-Police Report Protective Insp Charge-Comm. Dev. Police Program Fees Public Works Service Mid Block Street & Alley Parking Ramp Assessment Weed Cut & Nuisance Abate. Shade Tree Other Recreation Revenue Hall Rents Canteen Receipts Rent of Fields Youth Athletics Traveling Althletics Adult Althletics Trips & Outings Senior Citizens TOTAL CHARGES FOR SERVICES FINES AND FORFEITS Court Fines library Fines Animal Control Penalties Forfeited Tax Sales Confiscated Property TOTAL FINES AND FORFEITS MISCELLANEOUS Int & Penalty Sp Assess Interest On Investments General Govemment Rents Contributions Phone Commissions 2% Surcharge Retention Other Misc. Revenue Columbia Heights History Cash Over/Short TOTAL MISCELLANEOUS NON REVENUE RECEIPTS Sales of Property Gain/Loss Fixed Asset 29,513 o 1,685 110 o o o o 12,536 99,273 19,760 2,382 4,648 67 2,832 4,703 o 988 20,003 o 57,215 7,163 450 32,143 5,847 20,028 22,209 t{{{i ....~r9~~:r .....3.4.7,113. 24,594 0 0 0 o 30 30 30 820 2,000 2,000 2,000 o 0 0 0 o 0 0 0 o 0 0 0 o 0 0 0 000 0 13,257 13,200 13,200 13,200 104,813 107,750 112,750 112,750 19,140 20,000 20,000 20,000 2,825 2,350 2,350 2,350 8,617 12,716 12,716 12,716 12 0 0 0 1,517 3,000 3,000 3,000 4,332 4,215 4,215 4,215 o 0 0 0 1,225 1,200 1,200 1,200 14,636 30,000 25,000 25,000 o 0 0 0 58,383 58,000 58,000 58,000 7,073 7,100 7,100 7,100 o 500 500 500 31,336 33,000 33,000 33,000 5,261 5,500 5,500 5,500 21,433 21,000 21,000 21,000 25,148 22,000 25,000 25,000 3,739 4,100' 4,100 4,100 ::{{~;:1.t:):)):)t$l11t.lU::::::::):::t::t$5D.~l$f):::))):::S60~.t 89,464 87,225 100,000 90,000 90,000 00000 00000 00000 00000 :::r:::):r:t.:16.4::::::::ttttl7_{:{:t:::ln"~QOQ:t::tttf:r:].~QQQ::fttt::::t:.~*)(r 000 0 179,000 127,047 172,500 160,000 660 660 600 600 000 0 29 25 30 30 43 153 50 50 4,961 4,535 5,000 5,000 20 0 0 0 (39) 10 0 0 nrr:tll1~&1..::)mmmtm::a$l;.r:m:m:::m:::m:rl"i1.::::ft:m:d.1Ieo.:: . o 7,115 Page 7 o 160,000 600 o 30 50 5,000 o o :::::::::::'...0:.......::680:....... .. ,",', ",..,. -:':'::';'::.. ....", .:,.' 2,800 3,579 500 4,000 500 10,000 500 10,000 REVENUE 101 1996 GENERAL FUND BUDGET GENERAL FUND RECEIPTS Actual 1993 Actual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 39102 . Recovery of Loss 39110 Bad Checks Collected 39120 Recovery Damage City Prop 39130 Equipment Rental 39140 Other Ref & Reimbursement 39197 TOTAL NON REVENUE RECEIPTS 39200 TRANSFERS IN - 39207 Actnin. Overhead-Comm Develop 39209 General Purpose-State Aid 39210 Actnin. Overhead-Library 39211 Actnin. Overhead-Pir Fund 39212 Actnin. Overhead-Cable TV 39213 Acinin. Overhead-Para Transit 39214 Admin. Overhead-Liquor Fund 39215 Acinin. Overhead-Water Fund 39216 Actnin. Overhead-Sewer Fund 39217 Acinin. Overhead-Refuse Fund 39218 Actnin. Overhead-Recycling 39219 Transfer Fm Liquor 36290 Residual Equity Transfer In 39297 TOTAL TRANSFERS 39997 TOTAL GENERAL FUND RECEIPTS TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE o 0 000 194 0 0 0 0 6,218 1,508 2,000 2,000 2,000 o 50,785 8,000 20,000 20,000 ;lJr::~::~~~~:~::II~~::m:mjmjtjtf8:~j:~t~::::t:n:j::j::n1;'1=~jj::mj:?::~~:mtjt:~1=t:n:::::::~::::ttj:~~1=n o 0 0 23,129 23,129 48,690 74,964 25,000 50,000 50,000 6,289 6,597 6,664 7,074 7,074 52,471 54,650 54,794 0 0 45,928 49,102 49,452 49,396 49,396 6,217 3,392 7,081 7,307 7,307 53,853 55,834 56,602 58,996 58,996 57,262 59,946 59,756 62,255 62,255 57,262 59,946 59,756 62,255 62,255 53,202 43,057 52,434 44,727 44,727 25,789 43,057 43,587 44,727 44,727 00000 86,598 0 0 0 0 ~~~~!~l~i~fi~~~.~R'~~:[i;~~~~l~!~j~lj!~~~\~r(~~.~i~i~~~Jf~~!~r!rlt~j!~M~~:~~l!~f!if~~l~~i~~.~~:;~~~~~;~~r~tr~)~~~y t~tSiM"14't:6::;:;:;:;::)~lUml~tt:::~)1!f!t.-)flO:;:;:;:;:::~:::t.lSgl1mC:~::::~t::IJ'~i5AA: ~I:~:~I~a)h.j::::~::II:f:~I.~iijl.:::I~~:~If:Ill.;m:::::t:::tI:llf..liO::j::f:~~::::::j~jllltjQ: 256,073 262,469 (65,595) (50,000) (259,246) 2,925,866 3,181,939 3,051,112 3,378,813 3,378,813 :::J::3.:~1:81:SS9::t:::::r:a;"'A08t:rj::::::~::ZI.8&:5.17:rJfta.<<813:~:tt~3a:1fl&81' Revenue Narrative The primary sources of revenue in the General Fund are property taxes, local government aids, and H.A.C.A. Property taxes comprise approximately 30% of the General Fund revenue. Local govemment aids and H.A.C.A. combined total approximately 45% of the revenue in the General Fund. The other major sources of revenue in the General Fund are charges for selVices,licenses, and pennits. Of the total General Fund revenue, the only area that the City has significant control over is property taxes. Govemmental aids and other sources of revenue are either fixed by outside sources or comprise a very small portion of the total revenue. Based on this, all increases in the General Fund must be absorbed through property taxes. As taxes comprise approximately one-third of the total revenue and have to carry the burden for all expenditure increases, whatever the increase to expenditures is, the effect on taxes is approximately tripled. For _ example, if the General Fund expenditures increased by 3%, which equals approximately $200,000, it would be necessary to increase property taxes by 9% to generate this amount of revenue. Page 8 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND FUND NUMBER: 101-41110 ADOPTED 1996 BUDGET DEPARTMENT: MA VOR - COUNCIL SUPERVISOR: MA VOR DESCRIPTION This department is responsible for the establishment of policy for all activities, functions and programs of the City in accordance with the City Charter. SUMMARY OF BUDGET The Mayor-Council budget has increased $4,048 from the 1995 adopted budget. PERFORMANCE OBJECTIVES 1) Resolve status of the Merit,lnsurance, and Science Technology Commissions. 2) Better define role of the Human Services Commission. 3) Integrate citizens and boards/commissions into Strategic Planning process. 4) Identify ways to improve organization of City Council meetings. 5) Prepare report comparing City Home-Rule with Statutory Charter. CITY MANAGER RECOMMENDATION The primary change in this budget is the exclusion of the special program activities such as City fireworks, volunteer recognition, bus, etc., which have been rebudgeted under the Recognition/Special Events budget, 101-45050 (formerly Volunteer budget). The contingency has been established at $18,000, which is approximately $10,395 less than 1995; however, in 1995 a number of unresolved issues, such as the part-time Housing and Inspection secretary, were included in the 1995 contingency budget. The Council contingency may be able to be further reduced. Approximately 40% of the Council Secretary's time has been re-allocated to the City Manager's budget, 5% to the Finance Department budget, and 5% to the Election budget. It has been recommended by the current Mayor that the Council Secretary's time be redirected from the Mayor's office. Page 9 FUND NUMBER 101-41110 MAYOR-COUNCIL 1996 MAYOR-COUNCIL BUDGET Actual 1993 Actual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 100 1010 1020 1070 1080 1210 1220 1225 1300 1510 1700 1800 1997 1999 2000 2010 2020 2030 2171 2175 2282 2997 2999 3050 3105 3210 3220 3310 3320 3430 3500 3600 4000 4050 4100 4300 4330 4371 4372 4373 4374 4375 4376 43n 4380 4390 4395 4997 4999 5170 5997 PERSONAL SERVICES Regular Employees Overtime Reg.Emp. Interdept Labor Serv Inter. Labor Cr. P.E.R.A. Contr. F.I.C.A. Contr. Flex Benefit F J.C.A. Insurance Worker Comp Ins. Pre Allocated Fringe Interd Fringe Cr TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Supplies Printing & Printed Forms General Supplies Food Supplies Gas,Oil,Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof Services Training & Ed Activities Telephone & Telegraph Postage Local Travel Expense Out Of Town Travel Expense Advertising Other Legal Notice Publishing Insurance & Bonds Repair & Maint.Serv. Garage, Labor, Burden Rents & Leases Misc. Charges Subscription,Memb. Queen Events City Float Bus Maintenance Ernpl.Recognition Volunteer Recognition Misc. Civic Affairs City Fireworks Comm. & Boards Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Office Equipment TOTAL CAPITAL OUTLAY 76,569 71,730 72,044 73,796 73,796 o 0 400 400 400 o 0 0 0 0 (1n) 0 (615) (16,998) (16,998) 3,975 3,806 3,902 3,451 3,451 4,696 4,333 4,330 5,104 5,104 573 542 845 574 574 16,494 18,052 19,440 21,600 21,600 1,904 1,086 1,333 562 562 o 0 0 0 0 :ff::W?jbi~;~:::f:W':::::?m.i~::f:U:::::U#j:(ld~~~:::::::;U::?:::'::t~;;;~:?:fm:?r:::::::~:;;~ 147 126 280 280 o 58 0 0 39 0 50 50 44 215 250 250 86 196 200 200 42 8 100 100 434 465 500 500 ::f::':::::w,_<'r::"?::r?:w':~::::f::':r'W:rriit..:::(::rriU:?:::::':::1:;aeoU 173 27 0 1,502 3,128 3,500 340 334 384 o 260 0 602 1,178 600 2,265 1,044 2,000 9,613 12,087 9,900 1,749 3,325 2,000 7,795 7,989 7,989 33 8 200 000 3,254 3,898 3,898 28 15 300 23,884 29,761 33,000 4,124 5,075 4,700 912 2,950 2,000 1,679 2,642 2,500 2,088 2,289 2,500 2,983 74 0 803 652 550 o 0 2,000 768 233 3,224 o 76 115 358 235 300 ::":':ffra.~J.Sa::::'riU:r:?"J!SO::::}:::?U:rr"~::) o 290 fffff?:fiW:?::b:r::U?;?U::::'??:lIMrt Page 10 o .':::fdU::: o 3,500 384 o 600 2,000 2,000 o 7,989 200 o 3,898 300 34,000 o o o o o 550 o o 115 300 :\55.;836 )) 280 o 50 250 200 100 500 (}!1$8d:. o 3,500 384 o 600 2,000 2,000 o 7,989 200 o 3,898 300 34,000 o o o o o 550 o o 115 300 f:S5-,Ssa . o 0 :.}:)o..I?).......... :..::.:.:<........0.. FUND NUMBER 101-41110 1996 MAYOR-COUNCIL BUDGET MAYOR-COUNCIL Actual 1993 Actual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 6999 8100 8997 8997 CONTINGENCIES & TRANSFERS Contingencies TOTAL CONTINGENCIES & TRANSFERS TOTAL MAYOR COUNCIL 16,535 663 28,395 18,000 18\000 ::l:....:.:j..::.:~=~=:j::.....!::.i:.i::i:.:j::~:==:i:::::..~~i..:!.:i~l:i:.:.i=:=!!!::::".':::...j.:..:.:.:..illl:::;::::::;'::::::i:::i:i:I;= SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Recording tape, typewriter ribbons, paper, misc. Business cards for Mayor & Council members Misc. items (cups, napkins. etc.) Gas, oil, lubricants for City-owned bus 280 250 200 500 Other Service & Charges Attendance at conference & seminars for Mayor, Councilmembers and Council Secretary Travel expense associated with attendance at conferences, seminars & meeting Employee Christmas party, plaques, etc. Insurance & bonds Subscription and membership to various assoc. 1,925 Queen events City float Bus maintenance Newsletters Commissions and boards, misc. and training Garage space allocation 4,700 2,000 2,500 4,900 2.000 2,500 7,989 33,000 2,124 3,898 City Manager Moved - $25,824 from line items for advertising, all queen events, employee recognition, fireworks, and commissions and boards to 101-45050, Recognition/Special Events. City Manager Add - $1,000 to subscription and membership. Capital Outlay None Contingencies & Transfers Misc. expenditures not otherwise budgeted City Manager Cut - $10,395 from'~ontingencies. Explanlltion of Personnel City Manager Change - Council Secretary's salary charged off as follows: 5% to Elections, 5% to Finance, and 40% to City Manager's office. 1995 Total F.T.E. Total Total Comp E 10 ee 1995 1996 Salaries Frin e & Frin e Mayor 0.20 0.20 9,000 4,630 13,630 4 Councilmembers 0.80 0.80 31 ,200 17,858 49,058 Council Secretary 1.00 1.00 32,244 7,362 39,606 1996 ... ............................ .:,:'::':,:':::::.:..: ..:.... . '.'~)~':\a:' .... '.,' Page 1 1 Total Salaries 9,000 31 ,200 33,996 jj!jjj{W!fi":: Total Frin e 4,809 18,510 7,972 Total I - Compl & Frin e I 13,809 i 49,710 41,968 ....:487.. CITY OF COLUMBIA HEIGHTS FUND nTLE: GENERAL FUND FUND NUMBER: 101-41320 ADOPTED 1996 BUDGET DEPARTMENT: CITY MANAGER SUPERVISOR: CITY MANAGER DESCRIPTION This department is responsible for the administration of all activities. functions and programs of the City in accordance with the policies and guidelines adopted by the City Council. Duties of the department include planning, organizing. directing. and coordinating the operations of all departments. with the exception of the Police Department. This department is responsible for personnel. labor relations. and employee relations functions of the City. SUMMARY OF BUDGET With the exception of a paid college internship and personnel costs. the funding level is approximatley the same as previous years. The internship would be available to fourth-year college students or graduate-level students seeking experience in public administration and will cost the City approximately $7,587 per year. This program was funded in 1995 in the Planning budget. The other major cost item includes approximately $20.984 to account for a 40% proposed use of the Council Secretary's time. PERFORMANCE OBJECTIVES 1) Examine the Public Safety Management Model for Police and Fire Departments. 2) Develop standard board commission orientation packet. 3) Identify methods to improve the employee evaluation program. 4) Examine status of the Affirmative Action program. 5) Identify policies/changes to improve customer relations with the business community. 6) Examine need for Economic Development Authority. 7) Develop a "Quality Neighborhood Team" concept to improve responsiveness to addressing neighborhood problems. CITY MANAGER RECOMMENDATION It is recommended that the internship be funded. The program has proven to be a cost effective measure to undertake special projects for the City. Page 12 FUND NUMBER 101-41320 CITY MANAGER 1996 CITY MANAGER BUDGET Actual 1993 City Manager Actual Adopted Proposed 1994 1995 1996 Adopted Budget 1996 100 1010 1011 1012 1020 1050 1060 1070 1210 1220 1225 1300 1510 1700 1997 1999 2000 2010 2020 2030 2070 2171 2172 2175 2997 2999 3050 3105 3120 3210 3220 3250 3310 3320 3410 3600 4000 4300 4330 4374 4390 4395 4997 4999 5170 5997 9997 PERSONAL SERVICES Regular Employees Part-Time Employees Seasonal Employees Overtime Reg.Emp. Severance Pay Travel Allowance Interd Labor Service P.E.R.A. Contr. F.I.C.A. Contr. Flex Benefit F.I.C.A. Insurance Worker Comp Ins. Pre Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equip Computer Supplies Printing & Printed Forms Training & Instr Supplies General Supplies Uniforms Food Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Ed Activities Educ. Reimbursement Telephone & Telegraph Postage Other Communications Local Travel Expense Out of Town Travel Advertising Employment Insurance & Bonds Repair & Maint.Serv. Misc. Charges Subscription,Memb. Employee Recognition Taxes & Licenses State Sales Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Office Equipment TOTAL CAPITAL OUTLAY TOTAL CITY MANAGER 185,542 179,706 184,416 192,955 192,955 o 0 0 0 0 512 0 0 7,000 7,000 1,208 1,695 1,500 1,500 1,500 18,566 8,489 0 0 0 4,295 4,200 4,200 5,100 5,100 11,987 12,611 12,584 26,182 26,182 10,009 8,102 8,518 8,939 8,939 13,520 14,003 14,143 14,498 14,498 134 346 401 104 104 9,590 13,229 12,960 14,400 14,400 5,154 2,906 4,418 3,833 3,833 4,676 4/960 5,034 8\222 8,222 tr;:::\_w'.:r::rr:;:::::::':I6O~:\\m;:::;::::I.l':'4:\::\:rrmm':282'l'1.:?::::\tmrt2.t.S3) 288 470 158 0 o 200 76 95 191 0 208 28 o 0 401 191 f::U:::JJf'l:"::UJJ::f'J:::JJJ:m: 550 550 550 500 500 500 150 150 150 200 200 200 200 200 200 300 300 300 000 250 250 250 :rJ'ff":::Jt.~I.tr:f::f'::'U:::J?:zn~O:U:f:J:::U:::Jf::2~15Q 11,353 3,563 11,700 11,700 11,700 1,769 824 3,325 3,325 3,325 o 0 200 200 200 814 985 823 823 823 154 190 150 150 150 96 109 150 150 150 n3 662 1.710 1,710 1,710 1,221 305 3,425 3,425 3,425 4,069 3,291 5,100 5,100 5,100 2,253 2,309 2,367 2,367 2,367 123 65 250 250 25Q 1,902 0 250 250 250 2,084 3,190 4,095 4,095 4,095 1,474 2,173 3,000 3,000 3,000 o 40 0 0 0 203 235 675 675 675 :M::::t:,:@lfImt::t';:::;:::;:::;::::tjl.:l:::Y;:::::::Y:':flti.'::ff':::':::::;::::f3tJ!~::Y::Y'::f:::::::37122O o 729 0 0 0 11:11"1::11:,1::11.=:::'::::"1:::/:":'111::,,==1111:::11":I'llli;j=:i::ii:i::,::I:llll::I:/:=i=:I:::,;:':~ij= Page 13 FUND NUMBER 101-41320 1996 CITY MANAGER BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Computer disks & programs 200 Replacement for misc. office equipment 500 Notebooks, folders, & pads 600 Training books & films 200 Coffee, juice, & snacks for visitors and meetings 250 Other Services & Charges Metro Clinic of Counseling (EAP services) Medtox drug testing New employee physicals City-wide staff training Property appraisals Intem program MPELRA conference registration LMC conference registration ICMA conference registration Registration for misc. training seminars Main telephone trunk line Hotel, air fare, transportation, & meals at various conferences Employment ads Liability and property insurance Various professional memberships & subscriptions for City Cost associated with Employee Recognition Program 2,000 900 1,800 2,000 1,000 2,000 400 450 400 papital Outlav None qontingencies & Transfers None Capital EauiDment Replacement Fund Purchases None Explanlltion of Personnel City Manager Add - $16,786 for 40% of Council Secretary's time allocated to City Manager's department. 2,075 723 3,425 5,100 2,367 4,095 3,000 1995 1996 Total Total F.T.E. Total Total Comp Total Total Comp, Em 10 ee 1994 1995 Salaries Frin e & Frin e Salaries Frin e & Frin e City Manager 1.00 1.00 78,500 14,835 93,335 80,563 13,880 94,443 Asst. to City Manager 1.00 1.00 49,148 10,500 59,648 52,700 11,110 63,810 Secretary to City Mgr 1.00 1.00 29,768 7,036 36,804 32,264 7,749 40,013 Special Proj. Coor. 1.00 1.00 32,700 8,069 40,769 34,028 8,448 42,476 Intem 0.25 7,000 587 7,587 Page 14 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND FUND NUMBER: 101-41610 ADOPTED 1996 BUDGET DEPARTMENT: LEGAL SERVICES SUPERVISOR: CITY MANAGER DESCRIPTION The legal services department handles all civil lawsuits and prosecution for the City. These services are contracted under retainer with the law firm of Barna, Guzy and Steffen, Ltd. SUMMARY OF BUDGET The budget is proposed at the same level as in 1995. This is below the historical costs in 1993 and 1994. PERFORMANCE OBJECTIVES 1) Undertake codification of the City Code of ordinances. 2) Examine pros/cons of conversion from Home Rule to Statutory Charter. 3) Investigate options to do in-house clerking tasks for City Attomey. CITY MANAGER RECOMMENDATION It is assumed that the outside legal services contract with Barna, Guzy, Steffen, Ltd. will be renewed at the same level as 1995. The City Attorney is suggesting, however, that a contingency fund covering legal costs be established for pending civil rights litigation not covered by the current insurance coverages. The appropriate funding for litigation costs would be the City's Self-Insurance Fund. Page 15 FUND NUMBER 101-41610 1996 LEGAL SERVICES BUDGET LEGAL SERVICES Adual 1993 Adopted City Manager Budget P~ed 1995 1996 Adopted Budget 1996 Actual 1994 2999 .- 3041 3042 3043 3044 3045 3050 3051 3052 3430 3600 - 4300 4330 4395 4997 9997 Supplies None OTHER SERVICE CHARGES Attomey Fees Civil Process Attomey Fees Prosecution Para Legal Civil Process Para Legal Prosecution Attomey Fees Litigation Expert & Professional Services Exp & Prof.Serv.Civil Exp & Pro SeN Prosecution Advertising Other Insurance & Bonds Misc. Charges Subscription,Memb. State Sales Tax TOTAL OTHER SERVICES & CHARGES TOTAL CIVIL PROCESS 53,825 50,213 50,000 50,000 50,000 n,354 99,548 112,000 112,000 112,000 6,479 308 0 0 0 31,053 33,181 0 0 0 o 0 2,500 2,500 2,500 o 0 0 0 0 o 0 0 0 0 o 0 0 0 0 o 0 50 50 50 604 619 0 0 0 7,225 11,091 5,000 5,000 5,000 234 789 1,000 1 ,000 1 ,000 14 50 65 65 65 ::"':'::::li::::I'~=:=i::::::::::":.:::::,:'::..:::=~=:III'::,::,..:'J:::::;:,:::111::':::.:,::::':J:':':::.:::::::::=j:~=::J::::::::'::::'I:':I:,J:=t=:= SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & Charaes Legal services as listed. Capital Outlav None None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases No personnel costs are incurred for this Department as it is done on a contradual basis. Exp18nadlon of Personnel Page 16 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND FUND NUMBER: 101-41510 ADOPTED 1996 BUDGET DEPARTMENT: FINANCE SUPERVISOR: FINANCE DIRECTOR DESCRIPTION The purpose of the Finance Department is to account for all financial operations of the City and to report upon said operations. The Finance Department is responsible for budgeting, financial reporting, accounts payable and receivable, payroll, utility billing, purchasing, liquor operations and data processing within the City. SUMMARY OF BUDGET The proposed Finance Department budget increased by $12,690 over the adopted 1995 budget. The major increase is in personnel costs of $10,880 solely attributed to step increases and annual adjustments. An accounting clerk position (.38 FTE) has been eliminated in 1996. Increases in Other Services and Charges are offset by decreases in Supplies. Capital Outlay is increased for new furniture purchases in 1996. PERFORMANCE OBJECTIVES 1) Prepare comprehensive capital replacement plan and policy program for the City. 2) Convert payroll to direct deposit to reduce staff time spent signing payroll checks. 3) Review tasks that are currently processed manually to see if they can be more efficiently handled in another manner, i.e. computerization, combined with other tasks, etc. 4) Produce a semi-annual financial report to keep the City Manager and the City Council better informed of the financial condition of the City during the year. CITY MANAGER RECOMMENDATION No substantial changes were made to the Finance Department budget. The City Manager has added $2,099 or 5% of the Council Secretary's time allocated to the Finance Department for Deputy City Clerk activities. Page 17 FUND NUMBER 101-41510 FINANCE 1996 FINANCE BUDGET Actual 1993 Adopted City Manager Budget Pnoposed 1995 1996 Adopted Budget 1996 100 1010 1011 1012 1020 1021 1050 . 1070 1080 1210 1220 1225 ~- 1300 1400 1510 1700 1800 1997 1999 2000 2010 2011 - 2020 2030 2171 2175 2997 2999 3050 3105 3120 3210 - 3220 3250 3310 3320 3500 3600 4000 - 4100 4300 4330 4390 4395 4997 4999 5120 5170 5997 9997 PERSONAL SERVICES Regular Employees Part Time Employees Seasonal Employees Overtime Reg.Emp. Overtime Part Time Severance Pay Interet Labor Service f. Int.Dept.Labor Cr. P.E.R.A. Contr. F.I.C.A. Contr. Flex Benefit F.I.C.A. Insurance Unemployment Comp Worker Comp Ins. Allocated Fringe Inter Oept Fringe Cr TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Equipment Computer Supplies Printing & Printed Forms General Supplies Food Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Ed Activities Educ.Reimbursement Telephone & Telegraph Postage Other Communications Local Travel Expense Out of Town Travel Legal Notice Publishing Insurance & Bonds Repair & Maint.Serv. Rents & Leases Misc. Charges Subscription,Memb. Taxes & Licenses State Sales Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Building & Improvement Office Equipment TOTAL CAPITAL OUTLAY TOTAL FINANCE 257,689 257,689 80,181 80,181 3,500 3.500 1,!K)O 1.500 300 300 o 0 1,700 1,700 (3,500) (3,500) 15,217 15,217 25,104 25,104 584 584 25,200 25,200 o 0 2,770 2,770 399 399 (1,166) (1,143) (1,4OO) P.4OO) (1,400) t\\:rmJ_~:\\:~:::::~\_lI2Q::r:~r~r~\:U6MG$::trr:\\Hl2'"rmtr:::lW9.124i Actual 1994 236,993 77,618 1,825 1,060 502 o o (2,991 ) 13,716 23,267 645 16,682 1,760 3,553 236,286 81,262 o 1,583 279 1,774 o (2,923) 14,196 23,914 618 21,271 642 2,461 245,831 85,899 3,500 1,100 200 o o (3,500) 14,705 24,353 476 22,680 o 2,421 1,037 941 1,370 1,200 383 333 300 350 2,299 89 0 0 3,097 2,337 4,500 3,000 1,089 2,164 2,300 2,300 578 283 550 450 44 24 50 100 .()::::::tl~S21'r))(jrrr:::jlitt1:1)::(::::j:/:r:/:lim)r?r:::::::~:?~::j.;1OO 16,841 5,881 6,464 . 1,339 2,230 2,000 00400 1,491 1,495 1,518 2,627 3,165 3,500 9 40 50 275 163 350 1,427 687 1,800 15,257 20,364 8,000 2,466 2,527 2,590 8,300 6,486 14,785 270 270 300 o 0 200 1,463 1,996 2,125 25 88 130 ::r:::-:i::f::J:: .'j;. j.:'\j\/I6~~~' : :\:.:::.":;:i'Ai~ 6,723 2,000 400 1,562 3,500 50 300 2,000 10,000 2,667 13,000 300 100 2,125 130 2,165 ':?:~:::::\(:?::a~.2 000 46,020 1,502 850 :!.i:'.::'l,l::l:_::,l::l:l:::l:::::.:ll....l":"'i'i'11:!:':':=~l. o 2,735 ::?::::t:t::1I~tt35. :;:\::?r::I$&~401.: Page 18 1,200 350 o 3,000 2,300 450 100 ::}\::::::::}}::;:;::~::;iiM::' :::::::::::::::::::::::::::::::::::1.::f~. 6,723 2,000 400 1,562 3,!K)O 50 300 2,000 10,000 2,667 13,000 300 100 2,125 130 2,165 :)U}:;lt.<m2'" o .:/r?~:~: . ............466...........40.... 'j" . . ....... -. .. .,.... . , . :::"::::::::;:::::..,..- ..... ....,:: FUND NUMBER 101-41510 1996 FINANCE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Office supplies Diskettes and tapes Computer paper & ribbons Checks Purchase orders, AR invoices, W2's, envelopes Cash register tape 1,200 1,000 2,000 Other Services & Charges Audit fees Review fees AS400 technical services Tnming: GFOA, payroll, computer, & misc. Travel: GFOA National Conf (1 person) Mn GFOA (1 person) local & computer Telephone Postage legal publishing Insurance Computer maintenance GFOA memberships Computer publications & memberships Payroll & financial publications & memberships State of MN purchasing group 5,448 n5 500 2,000 1,300 500 500 City Manager Cut - $1,785 from repair and maintenance services based on past expenditures. Caoital Outlav 4 side chairs 2 calculators Desk & credenza 935 400 1,400 4 side chairs: Side chairs were purchased in 1970 and need to be replaced. They will be replaced with chairs to match those in the Administration conference room. 2 calculators: Due to the high volume of use that calculators receive in the Finance Department, 2 calculators are replaced each year on a cyclical basis. The calculators to be replaced were purchased in 1990. Desk and Credenza: Replace desk and file cabinet in Assistant Finance Director's office. Desk and file cabinet will be moved to Accouning Coordinator area and the Accounting Coordinator desk will be moved to liquor operations. Contingencies & Transfers None Caoital Eauipment Replacement Fund Purchases None Page 19 1,050 1,250 400 1,562 3,500 10,000 2,667 14,785 245 550 1,080 250 FUND NUMBER _ 101-41510 1996 FINANCE BUDGET Explanation of Personnel Total FTE's in the Finance Department decreased by .38 due to the elimination by attrition of the Accounting Clerk I position. - Increases are due solely to step increases and annual wage and benefit adjustments. City Manager Add - $2,099 for 5% of Council Secretary's time allocated to Finance Department. 1995 1996 Total Total F.T.E. Total Comp Total Comp E ee 1995 1996 Sala & Frin e Sala & Frin e Finance Director 1.00 1.00 64,388 75,287 70,291 82,366 Asst. Finance Director 1.00 1.00 42,576 51,244 44,940 54,319 Acctg Coordinator 1.00 1.00 32,190 39,535 34,476 42,510 Acctg Clerk" Payroll 1.00 1.00 30,832 37,940 32,588 40,379 Acctg Clerk" Utility 1.00 1.00 27,145 33,820 28,722 36,016 Acctg Clerk" Liq (2) 1.50 1.50 37,367 42,106 40,405 45,601 Acctg Clerk I Utility 1.00 1.00 25,640 32,125 23,750 30,404 Acctg Clerk I 0.38 0.00 8,297 9,355 0 0 2 Meter Readers 1.00 1.00 17,946 20,597 18,972 21,6n Acctg Intem 0.4 0.40 3,500 3,790 3,500 3,794 Secretary " 0.75 0.75 18,989 21,411 21,104 23,817 Rece tionist 1.00 1.00 24 160 30 455 24 422 31 162 Page 20 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND FUND NUMBER: 101-41410 ADOPTED 1996 BUDGET DEPARTMENT: ELECnONS SUPERVISOR: FINANCE DIRECTOR DESCRIPTION This department conducts elections for City, State and Federal elections. Part-time election judges are hired to work at the polling places on election day. The balance of responsibilities for elections is taken care of by Rnance staff. SUMMARY OF BUDGET The E~ion budget remains relatively the same as 1994, which was the last year for a State Election. With City elections going to even years to correspond with State and Federal Elections, the budget for odd years will be zero starting in 1999, thereby saving the City anywhere from $20,000 to $30,000 a year. PERFORMANCE OBJECTIVES 1) To work with other City Clerks to help eliminate the presidential primary in 1996 to save election costs. CITY MANAGER RECOMMENDATION The 1996 budget reflects the cost of conducting a presidential election, including the additional salary costs for election judges (offset by County reimbursement). An additional $2,099 for indirect labor was added to reflect 5% of the Council Secretary's time associated with election. Page 21 _ FUND NUMBER 101-41410 1996 ELEcnON BUDGET ELECTIONS Actual 1993 Actual 1994 Adopted City Manager Budg~ P~ed 1995 1996 Adopted Budget 1996 100 1010 1012 1070 1220 1510 1700 1997 1999 2000 2030 2171 2175 2997 2999 3050 3210 3220 3250 3310 3500 3600 4000 4100 4300 4395 4997 4999 5180 5997 9997 PERSONAL SERVICES Regular Employees Seasonal Employees Interd.Labor Service F.I.C.A. Contr. Worker Comp Ins. Pre Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Printing & Printed Fonns General Supplies Food Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Telephone & Telegraph Postage Other Communications Local Travel Expense Legal Notice Publishing Insurance & Bonds Repair & Maint Service Rents & Leases Misc. Charges State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Other Equipment TOT AL CAPITAL OUTLAY TOTAL ELECTIONS o 0 7,627 14,n2 4,342 4,179 583 1,130 160 80 1,694 1,591 t::m:j:{m1i4.~"j:m{::tm:~nm:.n_ 000 12,520 17,856 17,856 6,100 5,900 5,900 958 1 ,366 1,366 78 132 132 2,440 2,079" 2,079 :jjtm::{::{:::22i_~:tjn/j:mm:.l3S$:::{:m::~:mlr:.- o 0 150 100 100 2,968 100 3,000 500 500 182 318 200 350 350 192 193 200 200 200 ~~{t{:rfr:Wa3.42::~~:ItII::I::If:f~IU:::::r::rr:::{t::::t::~a~..::::t:::::r:t:fmtItbt&.O::It{I::f:I}h160 44 o 197 o o 537 154 o 400 o 207 ..................., ........ ,. ....... . ....... . ;;;:;;;;/t..", o 500 500 20 20 20 15 200 20 000 o 20 0 133 550 150 158 162 167 o ~ 500 o 400 400 o 100 50 43 200 50 :jntm~::m/:::.Q?::::J::J:/?:}:I:$$2./:~::~::::~:~~/m:a~~857:iU:} 500 20 20 o o 150 167 500 400 50 50 .. ..... ~:,:lAm,. o o 546 o o I:;::!:!;i;:;::::::::;~:i~l::::::i'!':'i::::;.:::l.i':...:'I.I:I::!li;i':I:lil'I:::I:I!I!I:I:!'=~~:I:::':::I::":":':::::::.:::.:.~=;=::':i':::i;:::::i::'ij=' SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies City's portion, printing of ballots Pens, markers, paper for fonns etc. Food supplies Other Services & Charoes Technology needed for Accu Votes Notices for elections Rent of Shiloh Bethany for elections Repair of AccuVotes Sales tax Misc. charges Insurance 500 ~ 200 500 150 ~ 500 50 50 167 Page 22 FUND NUMBER 101-41410 1996 ELECTION BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Explanation of Personnel For the 1996 Election, 8 head judges and 56 judges will be used for both the Primary and General Elections. City Manager Add - $2,099 for 5% of Council Secretary's time allocated to Elections. 1995 1996 F.T.E. Total Total Total Total Comp Total Total Comp E 10 ee 1995 1996 Salaries Frin e & Frin e Salaries Frin e & Frin e Head Judges (8) 0.12 0.12 1,768 146 1,914 2,736 229 2,965 Judges (56) for Primary 0.86 0.86 10,752 890 11 ,642 15,120 1,269 16,389 & General City Elections Page 23 CITY OF COLUMBIA HEIGHTS _ FUND TIRE: GENERAL FUND FUND NUMBER: 101.41550 ADOPTED 1996 BUDGET DEPARTMENT: ASSESSING SUPERVISOR: ASST. TO CITY MANAGER DESCRIPTION The Assessing Department provides tax and homestead information and processes homestead applications. Department -- staff administers special assessment policies including notification to property owners of assessments, and collection of payments or certiflC8tion of unpaid amounts to the taxes. Staff also lends assistance and provides information to other departments within the City. SUMMARY OF BUDGET The Assessing budget increased by $5,993 from 1995 to 1996. No additional staff were added. Personal Services increased by $2,326 due to negotiated labor contract settlements. Supplies increased by $700 due to the projected cost of Arcview software for G.I.S. Other Services and Charges increased by $2,967, primarily due to the projected cost of the property assessment contract with the County. PERFORMANCE OBJECTIVES 1) Renegotiate the joint powers agreement between the City of Columbia Heights and Anoka County for assessment services (current contract expires January 15,1996). 2) Review current fee schedule for subdivisions/lot splits (commercial and residential). CITY MANAGER RECOMMENDATION The major cost in the Assessing budget is the independent appraising/assessing services contract through Anoka County. A 4% increase was assumed; however, negotiations with Anoka County have not yet occurred. Page 24 FUND NUMBER 101-41550 ASSESSING Actual 1993 1996 ASSESSING BUDGET Actual 1994 Adopted City Manager Budget P~ed 1995 1996 Adopted Budget 1996 100 1010 1011 1020 1080 1210 1220 1300 1510 1800 1897 1999 2000 2011 2020 2030 2171 2997 2999 3050 3105 3210 3220 3500 3600 4000 4300 4330 4390 4395 4997 4999 5170 5997 9997 Supplies PERSONAL SERVICES Regular Employees Part Time Employees Overtime Reg.Emp. Interd Labor Credit P.E.R.A. Contr. F.I.C.A. Contr. Insurance Worker Comp Ins. Pre Interd Fringe Credit TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Computer Equipment Computer Supplies Printing and Printed Forms General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Professional Services Training & Ed Activities Telephone & Telegraph Postage Legal Notice Publishing Insurance & Bonds Repair & Maint.Serv. Misc. Charges Subscription & Membership Taxes & Licenses State Sales Tax TOTAL OTHER SERVICES & CHARGES CAPTIAL OUTLAY Office Equipment TOTAL CAPITAL OUTLAY TOTAL ASSESSING 26,605 26,945 26,945 28,422 28,422 18,481 19,083 18,876 20,146 20,146 61 202 200 200 200 (11,987) (12,735) (12,584) (13,431) (13,431) 2,015 2,077 2,062 2,185 2,185 3,440 3,573 3,521 3,731 3,731 2,587 2,831 3,240 3,600 3,600 446 244 285 356 356 (4,676) {4/9661. (5,034) {5,372) (51372) t:i:::i:m:II8.1mI:JJ:':'fH:iljl1":'J:i:i:it:t\II.,aln)j\tfl~~Jt.~131:i~\:jI:m:I'::.l.'1 24 27 130 200 200 o 0 0 600 600 295 318 350 280 280 455 510 510 510 510 12 0 0 0 0 ~::tm:mm:::I't::"/::~:t:::i:::f::i':~::::f.S5:':::::ttlt::f::f::i:::j::Hlm::i:i:iI:it:i:i?tt.9.([:fm::):::m~:~:i?h.kt 64,203 40 626 1,201 372 546 66 o 10 o 74 :::::i::f:m:&1V.. 66,090 70,590 73,360 30 140 140 627 626 645 972 1,500 1,500 437 420 420 559 573 590 79 730 750 o 100 100 000 24 0 0 56 124 165 :::\fr:FeliS74:::::m::rrm:l':1.alOa:rm:im:r::mttj670f::: 73,360 140 645 1,500 420 590 750 100 o o 165 ...........71.. ..: .7.....:... .. .... . , . .. ... . . . :::.::::::,:,:..::'.::,i6::.Q.. 352 0 1'::':':::::::::'1i==::::I:'::::::.ll'.:..I':iill::;I;1::;:1:,:,:,:1:;,1:,::;:;:::::;11:,:1.:',1,.::,:::::1.;:~:~=::;:'::':!!::!:!:;:~~i~= SUMMARY OF COST FACTORS FOR THE COMING YEAR Notepads, typewriter ribbons, binders, misc. supplies Computer paper, labels, diskettes, cartridges Statements and retum envelopes Arcview Software City Manger Cut - $100 from minor computer equipment. Page 25 200 280 510 700 FUND NUMBER 101-41550 1996 ASSESSING BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONnNUED) Other Services & Charges Contracted property appraising services 1hrough Anoka County 73,360 Portion of main telephone trunk line Publishing hearings, Board of Review Liability & property insurance Maintenance contract for Banyon Software 645 420 590 650 City Manager cut - $100 from postage Caoital Outlav None Continaencies & Transfers None Capital Eauipment Replacement Fund Purchases None Explanlltion of Personnel No changes in personnel are anticipated. The part-time Clerk Typist II will continue to work 10 hourslweek in Assessing and 20 hours/week in the City Manager's Department. This position is budgeted in Assessing, but charged as an interdepartmental labor service to the City Manager's Department Budget. 1995 1996 F.T.E. Total Total Total Total Comp Total Total Comp Em 10 ee 1994 1995 Salaries Frin e & Frin e Salaries Frin e & Frin e Accounting Clerk II 1.00 1.00 27,145 6,701 33,846 28,622 7,281 35,903 Clerk Typist II Admin 0.75 0.75 18,876 2,407 21,283 20,146 2,591 22,737 Page 26 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND FUND NUMBER: 101-41910 ADOPTED 1996 BUDGET DEPARTMENT: PLANNING SUPERVISOR: BUILDING INSPECTOR DESCRIPTION Planning has been combined with the Community Development budget, and all expenditures are now reflected in fund 201--42400. Page 27 FUND NUMBER 101-41910 PLANNING Actual 1993 1996 PLANNING BUDGET City Manager Actual Adopted Proposed 1994 1995 1996 Adopted Budget 1996 100 - 1070 1700 1997 1999 2000 2030 2170 - 2171 2175 2997 -- 2999 3050 3105 3430 3500 3600 4100 - 4330 4380 4395 4997 9997 PERSONAL SERVICE Interdept Labor Interdept Fringe TOTAl PERSONAL SERVICE SUPPLIES Office Supplies Printing & Printed Forms Program Supplies General Supplies Food Supplies TOTAl SUPPLIES OTHER SERVICE CHARGES Expert & Prof. Services Training & Ed Activities Advertising Other Legal Notice Publishing Insurance & Bonds Rents & Leases Subscriptions Commissions & Boards State Sales Tax TOTAL OTHER SERVICES & CHARGES TOTAL PLANNING 5,895 6,122 6,340 0 0 ::::~tt::~{:::t~]~;r:{:t:t::tm{'ti~l~rt:fmmmm{f~~:~~:::t:fmmf{ttt::ttt~:~~~ffttn':'~ o 38 50 0 0 o 0 100 0 0 o 0 50 0 0 20 18 50 0 0 o 0 ~ 0 0 t::r:{:ff:r:t:=:r.r':::::'::::~:::':'m::~:tttr:::J..t:::::::n:trr:::::t:ilOO.::J:ffr::::f{:r::~:t:ffn.t:t:{:::{~t:{~,.,,<.;-..o.< 13,823 30 o o n 5 112 309 1 ::::::::t:::~:~'~.?' ~:::::::~tt.tS1'1'. 4,180 21,240 0 0 1 1000 0 0 o 0 0 0 o 150 0 0 79 0 0 0 o 0 0 0 163 550 0 0 95 0 0 0 9 0 0 0 ::::::::.::':::::::'::.';'.':i=I~::I:::i::::.::.::'::.:.':1]=::::::.,:,1:.::,1::::,.:;..::,::::1,.:;,.,1.1,:,',.,,:;::'~::::':::':::::'I':::::'::i::::::::.:::':::::1::: SUMMARY OF COST FACTORS FOR THE COMING YEAR - Planning has been merged with Protective Inspection. All line items are now in fund number 201-42400. Page 28 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND FUND NUMBER: 101-41940 ADOPTED 1996 BUDGET DEPARTMENT: GENERAL GOV'T BUILDINGS SUPERVISOR: BUILDING INSPECTOR DESCRIPTION General Government Buildings includes the maintenance and repair of City Hall and the premises it occupies. This includes cleaning and repair services, utilities, elevator service, plumbing, etc., mechanical repairs, rug rental and all remodeling costs. SUMMARY OF BUDGET The proposed budget for 1996 is $1,478 less than the adopted 1995 budget. Some line items are significantly higher, such as telephone service. The assigned cost for 1996 is $5,000, the adopted budget for 1995 is $800 and the actual cost for 1994 was a credit of $207. Taxes and licenses were $922 in 1994 and are budgeted at $1 ,100 for 1996. All other line items are based on actual costs for 1994. PERFORMANCE OBJECTIVES 1) Examine feasability of cleaning City public building in conjunction with JPM maintenance staff. CITY MANAGER RECOMMENDATION As a result of the recent City Hall improvements, the General Government Building maintenance budget is approximately $5,000 less than the 1995 budget. Based upon previous year's activity, a portion of the repair and maintenance services line item could be eliminated or redirected into the purchase of smaller capital outlay items or projects. Page 29 FUND NUMBER 101-41940 1996 GENERAL GOV'T BUILDINGS BUDGET GENERAL GOVERNMENT BLDG. Actual 1993 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 100 1070 1700 1997 1999 2000 2010 2020 _ 2030 2160 2161 2171 2997 2999 3050 3210 3220 3250 3310 3430 3600 3800 - 3810 3820 3830 3840 3850 4000 4020 4050 4060 4100 4300 4330 4390 4395 4997 4999 5120 5130 5170 5180 5997 6999 8110 8997 9997 PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Supplies Printing & Printed Forms Maint.& Const.Mat. Chemicals General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Telephone & Telegraph Postage Other Communications Local Tnavel Expense Advertising Other Insunance & Bonds Utility Services Electric Water Gas Refuse Sewer Repair & Maint.Serv. Honeywell Maint Contract Garage ,Labor,Burden Interfund Copier Cr Rents & Leases Misc. Charges Subsciption, Member Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Building & Improv. Improv Other Than Bldg Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Vandalism TOTAL CONTINGENCIES & TRANSFERS TOTAL GENERAL GOVERNMENT BLDG. Actual 1994 3,941 4,234 3,000 5,000 5,000 1,551 1,651 1,170 2,000 2,000 ::~t::w:tt::r:Stm:::::::WW:t:}t'JtS1U!i:(:ttm}::(:tm(.~1'"'f,:)t((W(t(:ri(i'J6.:~:mt)::}t':)W:t~bOO 4,687 4,751 6,300 4,800 4,800 711 0 500 500 500 1,061 248 1,000 1,000 1,000 1,681 1,5n 6,000 6,000 6,000 280 0 750 500 500 1 ,407 1,013 1.200 1,400 1,400 2,347 1,nO 4,350 5,000 5,000 :mrmm~rl:2d14:):::m:m:::m:f~:::::m:mli..:::m::::ff'm:m:m.~!U..m:m):f::::m~:::tWm_)):)::fffff'.;all) 1.285 2,074 0 2,000 (1,125) (207) 800 5,000 3,935 4,322 5,000 4,000 48 0 100 100 13 24 0 0 394 532 400 600 22,092 22,786 23,210 23,906 7,502 0 0 0 o 1,705 0 1,621 o 611 800 600 o 624 0 500 o 3,148 3,500 3,000 o 499 800 500 36,144 37,456 64,000 58,000 36,618 36,618 36,618 . 36,618 490 0 0 0 (1,909) (2,033) (1.500) (2,000) 1,911 1,789 2,400 2,100 o 21 0 0 26 20 50 25 45 922 0 1,100 ~~ 4,~ 11,000 ~ooo jr'::i:~rjU1~::::::tr:i:::rIIf4.tQ1$:::i:)':)::f::n147~1:7$:'))':'rr:i:I.nS7Q::):r:): 22,336 0 800 0 o 0 600 0 o ~O 0 0 M':':m::tm~r=~::i:t)ffr:i:~:i:m~f:::m:m:m::~::i:':ittil~:)t::::::::::tft:::tt::t:r:::::::grtrm:\t:::: 2,000 5,000 4,000 100 o 600 23,906 o 1,621 600 500 3,000 500 58,000 36,618 o (2,000) 2,100 o 25 1,100 4,000 \141:;670: o o o o (.J) o 75 0 0 0 {:m::\::::'t::::t:~:::r:t(f::::::r::::::;;::::;f:t:t::;:::::::tm::t:;::t:t:::ittt,::r:to:;::r':m:');:rt::::t\{()::';:.:::0 :::::::::::::::::jlaill4n:\:r:::::::lt$b~.1.::::\::\1it2~UI::H:::tt\Utt~81O::.,:j$tal70 Page 30 FUND NUMBER 101-41940 1996 GENERAL GOV'T BUILDINGS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Suoolies Microfilm supplies 1,100 Copier paper, toner & supplies 4,200 Pens, pencils, staples, & misc. 900 Fax supplies 450 Minor office equipment 500 Laser printer supplies 600 Printing & printed fonns 6,000 Chemic;als 1,200 General supplies: 5,000 Includes purchase of light bulbs, toilet paper, garbage bags, breakroom supplies, keys, paintbrushes, film processing and other misc. Other Services & Charaes Telephone -long distance & pay phone Postage Insurance & bonds Water/sewer, City HalVSACA Refuse. Repair & maintenance '" Honeywell contract Salestax 900 4,000 23,906 1,500 3,800 61,500 36,618 6,000 '" Repair & Maintenance Kodak copier Elevator Cleaning Postage meter Microfilm C.M. C.M. 10,000 2,500 22,000 500 250 Misc. repairs 1,500 Telephone Annual misc. painting Check signer & burster Keys, locks, door hardware 12,000 10,000 2,500 250 1,500 o City Manager Cut - $3,500 from repair and maintenance services. Capital Outlay All capital outlay items of $1,000 or more appear in Capital Improvement General Govemment Buildings budget fund 411. Contingencies & Transfers None Capital EQuipment Replacement Fund Purchases None ExpIanlltlon of Personnel Public Works labor shown as interdepartmental labor. Page 31 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND - FUND NUMBER: 101-42100 ADOPTED 1996 BUDGET DEPARTMENT: POLICE SUPERVISOR: POLICE CHIEF DESCRIPTION The Police Department provides public safety services to the citizens of Columbia Heights. Main functions include police patrolling, crime prevention programs, public relation programs, community oriented problem solving policing programs - and responding to various requests for services from the public. SUMMARY OF BUDGET The Police Department budget was produced with the aid of department members who have various areas of responsibility such as DARE, police training, office supplies and such. Several lines show variations over last year but the majority of increases reflect the growth of the Department in staffing. This budget was carefully produced to reflect the - needs of the Department and the sincere efforts of holding the line even with the growth factor. PERFORMANCE OBJECTIVES 1) Examine measures to address skateboarding problem on commercial properties. _ 2) Identify measures to protect commercial property against vandalism, loitering, and graffiti. 3) Examine updates to ordinances and regulations for pawn shops, massage therapy, liquor licenses, etc. · 4) Implement the Crime-Free Multi-Housing Program aimed at improving the operation and management of rental buildings. 5) Develop a crime prevention packet explaining principles of the Community Oriented Policing Program. 6) Identify format changes for landlord meetings. 7) Develop an elective training program to prepare Police personnel for command and supervisory advancements. 8) Examine feasibility of Fridley's .Safety Net" Program to address curfew problems. 9) The Police Department will continue to focus on Community Oriented Police (COP) philosophies in our community with the goal of implementing programs department-wide and in accordance with the federal grants we are functioning under. 10) Examine methods to improve police patrol and visibility in City parks. CITY MANAGER RECOMMENDATION The proposed budget includes the additional locally funded police officer which was originally set up as a contingency in - 1995. The City Manager has reduced overtime by approximately $5,600 in the Police budget as recognition that the overall sworn staff includes 4 additional police officers from the 1994 authorized staffing level. _ Overall personnel costs are up as a result of a jump in the Police pension consolidation program. As you recall, first year costs in 1995 were more than the overall savings projected in future years. Overall, pension costs are down from the 1994 contribution levels and are on track with the 1994 estimates. CITY COUNCIL CHANGES 1) Cut $3,000 for projected Police salary adjustment reduction 2) Increase $4,000 for Police Safety Net Program for 1996 3) Increase $10,000 for Police rooflflashinglbrick repair 4) Increase $1 ,200 for Police Capital Outlay for H & K 9mm carbine Page 32 FUND NUMBER 101-42100 1996 POUCE BUDGET POLICE Actual 1994 Adopted City Manager Budg~ P~ed 1995 1996 Actual 1993 Adopted Budget 1996 100 1010 1011 1012 1020 1022 1031 1041 1043 1045 1050 1070 1080 1210 1220 1225 1230 1300 1400 1510 1700 1800 1997 1999 2000 2010 2011 2020 2030 2070 2170 2171 2172 2175 2280 2282 2997 2999 3050 3105 3120 3210 3220 3250 3310 3320 3430 3500 3600 4000 PERSONAL SERVICES Regular Employees Part Time Employees Seasonal Employees Overtime Reg.Emp. Overtime Seasonal Holiday Pay Court Pay Training Pay longevity Severance Pay Interd.Labor Service Interd. Labor Credit P.E.R.A. Contr. F.I.CA Contr. Rex Benefit F.I.C.A. Police Pension Contr Insurance Unemployment Comp Worker Comp Ins. Allocated Fringe Interd Fringe Credit TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equip Computer Equipment !. Computer Supplies Printing & Printed Forms Training & Instr. Supplies Program Supplies General Supplies Uniforms Food Supplies Vehicle Repair& Part Gas,Oil,Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof .Serv. Training & Ed Activities Educ.Reimbursement Telephone & Telegraph Postage Other Communication Local Travel Out of Town Travel Advertising Other Legal Notice Publishing Insurance & Bonds Repair & Maint.Serv. 1,083,161 o 1,827 47,086 o 42.n2 14,819 6,902 18,168 o 291 o 107,279 18,376 721 202,745 76,842 94 69.811 114 o ?1;l9t~_ 1,103,703 1,158,557 o 0 1,964 1,925 53,191 34,790 136 0 39,485 38,304 16,721 14.739 12,005 14,n3 22,716 24,438 2,842 0 131 200 (1,353) 0 122.152 134,440 19,109 22,956 1,086 1,165 46,942 0 85,735 97,200 o 0 70,366 78,009 51 80 (542) 0 :?:'JU6I61;uQ::?:':'J?ntJ2'flS11 1,272,325 1.269,325 o 0 2,200 2,200 29,000 29,000 o 0 42,680 42,680 15,300 15,300 15,300 15,300 26,317 26,317 o 0 200 200 o 0 147,109 147,109 20,885 20,885 675 675 o 0 110,700 110,700 o 0 64,999 64,999 o 0 o 0 :\\:Ja':l1'41~190:::)::'l~t441.90 1,703 1,486 1,959 2,250 201 885 500 550 o 0 0 300 572 632 1,136 1,350 1,225 670 1,320 1,250 1,469 1,057 1,500 1,637 1,289 616 3,240 3,350 4,369 3,825 4,700 4,700 5,383 5,406 8,000 8,900 90 78 150 700 7,712 9,859 8,500 8,500 17,592 15,286 20,000 17,000 irr::rrr":~"))t::fftN.~"::::tr::::rrrs.ll_:rt)::::f)f):.~.t: 2,083 1,682 4,500 3,500 5,007 4,370 5,875 10,696 184 629 1,000 1,500 7,608 8,353 8,555 8,378 67 501 250 275 631 563 616 690 322 363 425 589 1,836 1,538 1,195 2,000 0 0 50 100 0 37 0 0 30,746 31,500 32,261 33,229 16,085 11,908 16,900 17,500 Page 33 2,250 550 300 1,350 1,250 1,637 3,350 4,700 8,900 700 8,500 17,000 :':':':':':::::':':':::':::::CA,::::oii,ao;::: ::::::::::::::::::::.:::.::~t~I.:.: 3,500 14,696 1,500 8,378 275 690 589 2,000 100 o 33,229 17,500 FUND NUMBER 101-42100 POLICE 1996 POLICE BUDGET Actual 1993 Actual 1994 Adopted City Manager Budget P~ed 1995 1996 Adopted Budget 1996 4050 4080 4100 4300 4330 4374 4376 4380 4390 4395 4997 4999 5170 5180 5997 6999 7250 7360 8997 9997 Garage.Labor, Burd Vehicle Repair Rents & Leases Misc. Charges Subscription,Memb. Employee Recognition Miscellaneous Civic Affairs Commission & Boards Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Office Equipment Other Equipment TOTALCAPrrALOUTlAY CONTINGENCIES & TRANSFERS Transfer Out to Pension Reserve . Transfer Out to Fast Cops . TOTAL CONTINGENCIES. TRANSFERS TOTAL POLICE 16,931 18,756 24.700 24,900 24.900 24 0 0 0 0 14,447 18,325 17,705 15,419 15,419 o 7M 100 200 200 1,021 1.030 1,727 1,840 1,840 o 0 0 0 0 o 0 300 600 600 o 0 0 0 0 298 182 150 225 225 1,984 1,452 3,390 4.125 4,125 ~m::::~:tmt..~~tt:f::r::tfl(fttt.llr:::m:ft::::m':jli..tmHttM1.~11&.Ir:mm:tmmmlllh**:. 1,107 629 1,220 782 782 11,249 . 3,262 5,500 3,615 14.815 r:tm::::t::::ll~:t::::::t::t::::t:::r::.l.1f:tmrr:m:m:m:::f::&f:2I:Ifl:::m:m:::l:::::m..t:::::::r:::m:r:m::1:SL&9tt o 0 0 45,000 45.000 o 0 0 0 0 i:I:I:::.:ii~=i=:::i:!:!i:.:i.!.l.;::li=~ili':::::'ii!.i;..::lj.~=l=::l.il.l:::.i.:.l:i.~i;=ii.::i:...ll:.:..:j.=:=: SUMMARY OF COST FACTORS FOR THE COMING YEAR Personal Services Costs reflect the influx of funding for four additional police officers in addition to our existing staff. including the settlement of the Chief's position. Several budgeted areas increased. including the training needs as well as the natural increases in supplies and uniforms. Changes/additions bring our Police Department strength to twenty-six. City Manager Cut - $5,600 from overtime City Council Cut - $3,000 for projected Police salary adjustment reduction Supplies Disks, paper supplies Ribbons, toner, tapes Explorer supplies, uniforms Crime prevo supplies. signs. printing Bike program supplies. equipment FTO program supplies, copying Paper. pencils. pens. supplies for 35 - employee department Replacement officer tape recorders, cassettes. supplies Replacement uniform program, 26 employees 330 1,224 950 1,875 545 375 2,250 550 8.900 City Manager Cut. $3,000 from gas, oil, & lubricants City Manager Cut - $733 from general supplies City Manager Cut - $800 from vehicle repair and parts Police ammo/equip, mouthpieces Evidence. fingerprint supplies Film. cameras. phone cross directory Microfilm, VCR tapes, narc. tests Extinguishers, keys, first aid supplies Police report forms Crime prev flyers, pamphlets E-tags, field contacts Letterhead, envelopes Batteries. narcotic test kits, targets Training manuals, videos Training room tablets, markers. supplies 2,065 589 756 365 285 575 270 250 225 345 645 200 Page 34 FUND NUMBER 101-42100 1996 POUCE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Other Services & Charges Bomb squad call out, blood test, physical & psychological exams Annual property auction Training sessions, investigator meetings, etc. MN Chiefs Assoc, Anoka Co Chiefs Assoc., Anoka Co Joint Law Enf. Assoc., MPPOAlMPRS, MN Crime Prevention Assoc. 1,840 5,100 800 150 Reet repairs based upon repair history & projections Computer hardware/software contracts, microfilm equip. maint. Conference & seminar registrations Police course tuition fees, a number of which are mandatory In-house instructor, instructional fees Explorers Breezy Point Police training courses not in metro 8,500 17,500 1,325 ~ 8,700 655 800 589 City Manager Cut - $2,275 from expert & professional services, $344 from out of town travel, and $1, 100 from repair and maintenance services, all based on prior expenditures. City Manager Add: $1,996 to training City Council Add - $4,000 for increase for Police Safety Net Program for 1996 CaPital Outlav 2 secretary chairs, replacements 1 inkless fingerprint system 2 two-drawer file cabinets (1 new, 1 replacement) Training TV-VCR combination unit 310 600 5 replacement ballistic vests (reimbursement from State, $135.00 each) 1 H&K 9mm carbine 3 squad car screens, replacements 2 desks, replacements 2,000 310 650 1,200 935 650 City Manager Cut - training TV- VCR combination unit, 3 squad car screens, 2 desks, and 1 H&K 9mm carbine. City Council Add $10,000 for Police rooflflashingAJrick repair City Council Add $1,200 for Police Capital Outlay for H & K 9mm carbine Contingencies & Transfers None Capital Equipment Replacement Fund Purchases Original City Purchase Original Proposed Manager Item Desc . ion Date Cost Cost P sed 3 police vehicles 1991-92 37,500 51,000 34,000 1 down-sized unmarked car 1996 15,000 15,000 1 radar unit, replacement 1986 1,100 2,100 2,100 3 vehicle light bars, replacements 1986 1,800 3,850 3,850 2 mobile di ital tenninals 1996 10250 10250 10250 Vehicles: Capital expenditures include three police vehicles with a funding forecast to meet future vehicle price structures. The police fleet has provided a manageable cost to maintain but cost efficiencies are detennined by the age of a vehicle. To provide a safe functioning car we must have a reasonable replacement program. When the cars reach 50,000 to 60,000 miles, the reliability as well as safety becomes a concem. The maintenance records also then show a marked increase in operating costs. Another issue that has surfaced again is the question of passing used fleet cars down for City staff use. The effort is to sell the ex-squad cars while they still have a reasonable value and begin a program of purchasing downsized vehicles for police and City use. Page 35 FUND NUMBER 101-42100 1996 POLICE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Radar unit: The radar units continue to be reliable, but due to their age it is deemed necessary to budget for one should the need arise. Past history on the units seem to dictate that when they quit functioning, the cost to repair them far exceeds the -- purchase of a new unit. Light bars: The squad car light bars were originally rated at a life of 12 years. The past few years have shown repairs and _ failures with the older bars, making it necessary to move the lifespan back to 10 years. The 3 light bars budgeted for would then be placed on new cars in 1996. Mobile digital terminals (MDT): The additional MDT needs are justified with the increased fleet and use of police vehicles by COP officers and having the limitation of only a select few cars with the units. Previous experience in policing with the technology of the MOTs has been invaluable. City Manager Cut - $17, 000 tor one police vehicle ExpI.Mlion of Personnel The changes depict the addition of a police officer and the continuation of the summer bicycle safety officer. The 1995 Adopted Budget reflects cutting of sergeants pay and increasing one patrol officer. The 1996 budget reflects the sergeant being added back in and the addition of one officer. 1995 1996 F.T.E. Total Total Total Total Total Comp E 10 ee 1995 1996 Salaries Frin e Salaries Frin e & Frin e Police Chief 1.00 1.00 60.540 15,521 67,764 15,154 82,918 Police Captain 1.00 1.00 55,625 13,742 57,155 13,345 70,500 Police Sergeants 4.00 4.00 205.700 51,015 217,620 50,295 267,915 Police Officers 7.00 17.00 754,718 193,581 841,147 204,720 1,045,867 Sr. Records Tech 1.00 1.00 34,913 7,202 35,448 7,663 43,111 Record Techs 2.00 2.00 54,787 13,109 56,295 14,440 70,735 Community Service Off. 3.00 3.00 74,807 24,072 80,417 25,077 105,494 Secretary 1.00 1.00 21,975 5,411 22,517 5,596 28,113 Clerk Typist 1.00 1.00 24,759 6,200 25,101 6,829 31,930 Inv. Pay Ditt. 3,558 453 3,558 457 4,015 Seasonal Bike Safe 1925 377 2200 292 2492 otel Page 36 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND FUND NUMBER: 101-42200 ADOPTED 1996 BUDGET DEPARTMENT: FIRE SUPERVISOR: FIRE CHIEF DESCRIPTION The main goals of the Fire Department are: 1) Fire prevention through public education. 2) Protection of lives and property for the inhabitants of our City. 3) Improvement of existing housing throughout our City by inspections and endorsement of City ordinance and State fire codes. SUMMARY OF BUDGET Personal Service increase due to: 1) Full time firefighters working under the 1994 contract; 2) Clerk-typist position added for Housing Maintenance Program workload. PERFORMANCE OBJECnVES 1) Document the standard operating and administrative procedures for the rental licensing and inspection program. 2) Prepare report on the results of City-wide inspection of owner occupied dwelling. 3) Identify measures to improve communications with landlord. 4) Reduce fire engines from four fire pumpers to three engines and still maintain our ISO rating. CITY MANAGER RECOMMENDATION An additional $2,000 in overtime that was included in the 1996 budget to accommodate housing inspections during periods of time when regular staff are on vacation or off because of illnesslinjury. The $2,000 overtime will enable off-duty staff members to fill in so as to maintain inspection levels for pre-arranged appointments. Overall personnel costs are down from 1994 levels as a result of the Fire pension consolidation program. As you recall, first year costs in 1995 were more than the overall savings projected in future years starting with 1996. Overall, the pension costs savings are on track with the estimates that were projected in 1994. CITY COUNCIL CHANGES 1) Increase $800 for Fire training for Rental Inspection School 2) Cut $15.000 for Fire Clerk-Typist part reduction Page 37 FUND NUMBER 101-42200 FIRE 1996 FIRE BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1010 1011 1020 1031 1041 1042 1043 1044 1070 1080 1210 1220 1225 1240 1300 1400 1510 1700 1800 1997 1999 2000 2010 2020 2030 2170 2171 2172 2173 2175 2180 2280 2282 2997 2999 3050 3105 3210 3220 3310 3320 3500 3600 4000 4050 4100 4330 4390 4395 4997 PERSONAL SERVICES Regular Employees Part Time Employees Overtine Reg.Emp. Holiday Pay Court Pay Fire Pay Training Pay College Incent.Pay Interd.Labor Service Interd.Labor Credit P.E.R.A. Caltr. F.I.C.A. Contr. Flex Benefit F.I.C.A. Fire Pension Contr Insurance Unemployment Compensation Worker Comp Ins. Allocated Fringe Interd. Fringe Credit TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Supplies Printing & Printed Forms Program Supplies General Supplies Uniforms Protective Clothing Food Supplies Books Vehicle Repair& Part Gas ,Oil ,Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Ed Activities Telephone & Telegraph Postage Local Travel Expense Out of Town Travel Expense Legal Notice Publishing Insurance & Bonds Repair & Maint.Serv. Garage,Labor, Burd Rents & Leases Subscription,Memb. Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES 310,446 322,n8 327,698 3n,685 362,685 26,075 31,416 36,199 31,688 31,688 16,163 19,596 18,000 23,000 23,000 9,654 9,115 10,157 10,956 10,956 270 73 1,000 400 400 17,260 21,053 20,000 20,000 20,000 6,202 9,017 10,190 10,000 10,000 16 14 0 15 15 535 81 300 300 300 o 0 0 (6,497) (6,497) 34,733 40,752 41,450 45.557 45,557 5,248 6,483 6,768 8,423 8,423 72 53 49 259 259 141,062 106,584 0 0 0 23.639 24,861 25,920 32,400 32,400 00000 34,322 33,760 43,970 40,827 40,827 225 32 120 120 120 :f:t:::::::ISG.:::(tmm:i::ml.?(t:::(:.1:~.~::t:::t:::tr:t~l~~:t:tt::::i{:r:il~l 179 253 295 295 295 100 435 320 320 320 291 265 465 465 465 o 606 730 730 730 1,736 1,213 1,790 1,790 1,790 4,719 4,266 4,700 4,700 4,700 2,814 2,453 2,800 2,800 2,800 3,004 2,240 2,744 2,744 2,744 124 142 200 200 200 504 1,420 1,000 1,000 . 1,000 3,596 3,068 3,000 3,000 3,000 3,080 3,742 3451 3,451 3451 li:fi::r:::.a.7j:r:t::HntlO~toa)::::::::::t:f:::11:~Q&::::r:::::rtt:tiIU\t$$t,:r::r;:W;:Wt21::IIS( 1,650 1,358 2,350 2,200 2,200 2,669 3,386 1,500 3,960 4,760 2,565 3,006 2,760 3,000 3,000 24 332 150 450 450 153 153 160 160 160 1,465 1,859 2,024 1 ,680 1,680 225 165 200 200 200 8,168 8,644 8,581 9,138 9,138 3,018 3.753 3,861 3,380 3,380 7,446 5,013 6,500 6,500 6,500 1 ,495 1,852 1 ,600 1,600 1 ,600 794 865 1,173 1,000 1,000 152 48 150 50 50 600 612 900 900 900 :~gr;tm.i..:r:')':\)t:j._t,:tt)tt.11_H::r:tttt;:.mj8:::t: {::t:,t::I$JhS; Page 38 FUND NUMBER 101-42200 1996 FIRE BUDGET FIRE Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 4999 CAPITAL OUTLAY 5120 Building & Improvement 5170 Office Equipment 5180 Other Equipment 5987 TOTAL CAPITAL OURAY 6999 CONTINGENCIES & TRANSFERS 7250. Transfer Out to Pension Reserve 8997 TOTAL CONTINGENCIES. TRANSFERS 8997 TOTAL FIRE 800 0 6.650 350 350 o n4 800 300 300 3,651 2,041 5,500 4,400 4,400 'lII:tHlia:J1&1UttH::::I:ttH:::lllI:&.:t:lllltIZI&tttt'IIIIIItI1":I:r:::I:::t::':::tf:S~I&O: . .. ...... . ..... ~....... ..... ...... ..()............... ........ .()......... .......~,~.................~.,()O() ~(..r....r.I....:..n...........:r.rr...r:..J]!'.............:..:..........q......................................... .'mm... 1::;li;:::::::.=~:I.I:::::.:.::~;::::iii!:::==i:i!:\':'.:.1::::::::.:=]:~II&.::::',:,::.::::::~:.:::!,IL.],Sj:::::.::::.:.:::::::.\i:,:...~IeO: SUMMARY OF COST FACTORS FOR THE COMING YEAR SUODlies Office supplies 295 Protective Clothing: 4 Sect 1-1/2- Hose 0 $80 ea 320 Nomex coats 696 Computer paper, laser printer Nomex pants 798 cartridges, back-up tapes 465 Boots 236 Fonns for Insp Prog (2-3 yr supply) 730 Helmets 524 Pre-sch, kind, grades 1-12, adult Food supplies 200 educ, sr. cit, nurs home, cadets 1,790 Ernerg care manuals 1,000 SCBA parts 600 Vehicle repair & parts 3,000 Electro defib pads 300 GasloiVlubricants 3,451 40 gal foam 660 Misc. supplies-bldg repair 300 CPR doll repair 200 1 st aid supplies 450 Batte~s-pgrlflashlights 850 Blood/path med supp 280 Uniforms: Vol from Reserve, Vol repl, Paid rep!. 3,040 Other Services & Charoes Fire/EMS Instrl Advisors 1,100 Legal notice 200 Hepatitis shots 600 Insurance 9,138 Physicals 500 Repair & Maintenance Service: SCBA safety test 200 Train & Ed Activities: Pagers & radio 600 Firefighter Recruit - 4 1,000 Vehicles 600 State Fire School - 7 700 Haz material truck 400 Mike Ackerman - 5 250 Fire ext refill test 200 EMT refresher 1,000 Air compressor 80 Computer maint contract 800 Out of town expense: Repairs to building 300 MN State FD Conference 220 Oxygen refills 200 MN State Chiefs Conference 120 Rents & leases 1,500 Disaster Workshops 200 Subscription & memberships 1,173 Safety Education Conference 300 Tax & license 100 Emergency Drivers Course 190 State sales tax 900 City Council Add - $800 for increase in Fire training for rental inspection school. Page 39 FUND NUMBER 101-42200 1996 FIRE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlay _ Shelves in work area 400 2 section of 4 inch hose 2,050 T.V. fordayroom 800 Replace 5 pagers 2,350 Secretary chair (1) 150 Install drop stair to stairway area 350 Bed (1) 150 Redo electric circuitry in training room 350 - Hide-a-bed (1) 800 Sign 12 · high over fire entrance 700 Recliners (2) 600 City Manager Cut - shelves in work area, 1. V. for dayroom, hide-a-bed, recliners, sign over fire entrance and drop stair - to stairway area. Contingencies & Transfers None Capital EauiPment ReDlacement Fund Purchases Original City Purchase Original Proposed Manager Item DescriDtion Date Cost Cost Prooosed Completely Refurbish Engine #3 19n General 1250 Pumper 19n 80,000 80,000 Fire Chief Car 1988 12.000 16.000 0 Pumper: Complete rebuild of Engine 3 (19n General 1250 GPM Pumper), to extend its life approximately 10 years. - Will replace Engine 5 (1960 Pirsch) and Engine 6 (1967 Pirsch). Engine 5 will be sold or salvaged. Car: Fire Chief car (1988 Chevrolet, 9 years old) will have approximately 70,000 miles, still has trade-in value. _ Present car will be used in Inspections. City Manager Cut - $16,000 for Fire Chief car ExplanBtion of Personnel Housing Maintenance Program clerical support to be changed from a part-time to a permanent full-time position. City Manager Add - $2,000 to overtime City Manager Cut - $6, 189 by Cleric Typist /I position being a part-time position with 1/4 of time interd. labor credit. City Council Cut - $15,000 for Cleric Typist position reduction 1995 1996 Total Total F.T.E. Total Total Comp Total Total Comp Em 10 ee 1995 1996 Salaries Frin e & Frin e Salaries Frin e & Frin e Fire Chief 1.00 1.00 54,848 15,033 69,881 60,512 15,436 75,948 Asst. Fire Chief 1.00 1.00 50,984 14,201 65,185 53,804 14,124 67,928 Joumeyman FF 5.00 5.00 173,448 51,480 224,928 230,740 64,552 295,292 Firefighter III 0.00 0.00 41,234 12,904 54,138 0 0 0 Recruit FF III 1.00 1.00 35,341 11,550 46,891 38,897 11,n2 50,669 PT Secretary 0.62 0.62 19,719 2,514 22,233 13,890 1,786 15,676 PT Firefighters/EMS 4.00 4.00 46,670 11,475 58,145 47,898 12,868 60,766 Clerk Typist II 0.00 1.00 0 0 0 24,178 6,709 30,887 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND FUND NUMBER: 101.42400 ADOPTED 1996 BUDGET DEPARTMENT: PROTECnVE INSPECnON SUPERVISOR: BUILDING INSPECTOR _ DESCRIPTION Protective Inspection has been combined with the Community Development budget, and all expenditures are now reflected in fund 201-42400. Page 41 FUND NUMBER 101-42"400 PROTECTIVE INSPECTION 1996 PROTEcnvE INSPECnON BUDGET Actual 1993 Adopted City Manager Budget P~ed 1995 1996 Adopted Budget 1996 Actual 1994 100 1010 1012 1020 1050 1080 1210 1220 1225 1300 1400 1510 1800 1997 1999 2000 2011 2020 2030 2171 2280 2282 2997 2999 3050 3105 3120 3210 3220 3250 3310 3320 3600 4000 4050 4100 4330 4390 4395 4997 4999 5170 5997 9997 PERSONAL SERVICES Regular Employees Seasonal Employees Overtime Sererance Pay Interd labor Credit P.E.R.A. Contr. F.I.C.A. Contr. Flex Benefit F.I.C.A. Insurance Unemployment Comp Worker Comp Ins. Pre Interd Fringe Credit TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Computer Equipment Computer Supplies Printing & Printed Forms General Supplies Vehicle Repair& Part Gas,Oil,Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Educ Activities Educ. Reimbursement Telephone & Telegraph Postage Other Communication Local Travel Expense Out Of Town Travel Expense Insurance & Bonds Repair & Maint.Serv. Garage,Labor, Burd Rents and Leases Subscription,Memb. Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Office Equipment TOTAL CAPITAL OUTLAY TOTAL PROTECTIVE INSPECTION 85,630 86,270 96,419 0 0 o 2,070 0 0 0 1,416 1,931 1,455 0 0 1,036 450 0 0 0 (5,895) (6,295) (16,823) 0 0 3,886 3,946 4,385 0 0 6,655 6.825 7,325 0 0 83 124 162 0 0 7,194 7,667 9,720 0 0 1,750 0 0 0 0 8,678 1.537 2.008 0 0 (2,299) {2,455} (5.328} 0 0 :~~r:\:}:tOJ11.:}}:\i}:\d.J).1b.\\r'rtrrd.1$13\'\I\:}~::rIri::}:Ittl.}:tirr'}:rtt{':=::t]) 100 96 400 0 0 215 0 0 0 0 195 59 0 0 0 451 433 400 0 0 516 310 250 0 0 92 279 450 0 0 286 310 450 0 0 :rt:u::::rrt::tl$.$:::::=i:n:::::t:UUtJ.:l.487:i::rt:=:tttnrrt1I&tt::r:'::=ttnr:tttt::=IHrt:ttt:t::t:::::::ft'O 5,046 1,649 1,500 0 590 810 1,500 0 o 238 0 0 1,295 1,317 1,884 0 902 ~7 500 0 o 71 250 0 150 282 300 0 o 395 700 0 1,726 1,769 1,813 0 106 176 750 0 796 1,073 700 0 78 0 100 0 85 247 1,112 0 16 67 75 0 86 73 500 0 m~H~'H)Hd~It..:mmrt::t:H::~::~:t.t"::HH~ttttttl:tUUl\mm:':t:)HHm})HHttl::tt:HH:H: o o o o o o o o o o o o o o o :,.:,,=i]). 1IIIiI:ii._ll_~f8;== SUMMARY OF COST FACTORS FOR THE COMING YEAR All expenditures are now shown in Community Development budget 201-42400. Page 42 CITY OF COLUMBIA HEIGHTS FUND nnE: CIVIL DEFENSE FUND NUMBER: 10 1-G500 ADOPTED 1996 BUDGET DEPARTMENT: CIVIL DEFENSE SUPERVISOR: C.D. DEPUTY DIRECTOR DESCRIPTION This program provides for civil defense, and for the protection and promotion of public safety, health and welfare in our City during emergencies and natural disasters. The director and secretary attend training and meetings to maintain requirements for state and federal funding of the program. The siran system is monitored and maintained as a means to wam of severe weather and hazardous situations. The program monitors hazardous material sites in our City and is responsible for planning and preparation for mitigation and response to disaster. In addition, the program funds the Police Reserve Unit and provides funding for the annual Fire and Police Reserve Appreciation event. SUMMARY OF BUDGET The increase in Rents and Leases reflects the garage allocation charged by the City shop. There is a slight increase in the uniform budget to accommodate the cost of uniforms for additional reserves. A slight increase in utility cost is noted (electricity for sirens), as well as an increase in waming siren maintenance and repair contract cost. and the additional cost to purchase an office file to replace an old. unsecured file cabinet. PERFORMANCE OBJECTIVES 1) Upgrade our present siren system to go from eight sirens to possibly three sirens. 2) Keep the Police Reserve equipped and trained for emergency assistance. CITY MANAGER RECOMMENDATION Overall, the Civil Defense budget was reduced by about $4,000, which more closely approximates the 1994 level. Page 43 FUND NUMBER 101-42500 CIVIL DEFENSE 1996 CIVIL DEFENSE BUDGET Actual 1993 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 Actual 1994 100 1010 1011 1070 1210 1220 1300 < 1510 , 1700 1197 1999 2000 2010 2020 2030 2070 2171 2172 2175, 2280 2997 2999 3050 3105 3210 3220 3310 3320 3500 3600 3800 3810 4000 4050 4100 4330 4375 4395 4997 4999 5180 5197 1997 PERSONAL SERVICES Regular Employees Part Time Employees lnterd.Labor Service P.E.R.A. Caltr. F.I.C.A. Contr. Insurance Worker Comp Ins. Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Equipment Computer Supplies Printing & Printed Fonns Training Supplies General Supplies Unifonns Food Supplies Vehicle Repair & Parts TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Ed Activities Telephone Postage Local Travel Expense Out of Town Travel Legal Notice Publishing Insurance & Bonds Utility Services Elcetric Repair & Maint.Serv. Garage, Labor & Burden Rents & Leases Subscription ,Memb. Volunteer Recognition State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Other Equipment TOTAL CAPITAL OUTLAY TOTAL CIVIL DEFENSE 9,964 9,820 10,083 10,472 10,472 o 1,800 1,800 1,800 1,800 15 0 400 0 0 676 640 865 760 760 528 522 542 641 641 647 0 810 900 900 o 0 505 424 424 19 0 160 0 0 ~ilttm}}I:inao}}}:t:::i~}:::tl.I'2))t=}:)::tt::iI:lililt.::tm}:t::l}m::ij~.'t:}mttm}}}i;UKt1 145 82 o 71 205 191 1,001 o o tfttfm}~:lt695: 133 200 200 200 2~ 0 0 0 o 60 60 60 65 80 80 80 223 300 200 200 117 565 200 200 1,206 1 ,360 1,285 1,285 o 25 25 25 12 0 0 0 ::r;rf~:ft::~~.i04a::::~r::;:=:=:t;)t::j$'(f=:tffmt:::t;:il:Z05.O:tt:/:;;;f::/J2;05t): 100 300 200 550 550 124 160 450 170 170 230 150 250 220 220 7 10 75 75 75 19 50 60 60 60 o 419 350 350 350 o 0 0 . 0 0 653 662 679 699 699 837 396 893 920 920 o 405 0 0 0 1,605 2107 2,300 1,500 1,500 o 130 0 0 0 1,026 2,054 660 968 968 ro ro 100 100 100 558 2,353 2,750 0 0 ............1,.046................. ..~.~............. 253 315 315 t?r:==?::==r''''&.::::::t:::=:r::::i(:t'.t:r?:?:I:::?}i:::~t:l:o.ao.=}::=::Jt:t:mt=:t".7f=:;(::::f:=:($.i&21 956 0 303 250 250 :~II:::'i":;:~:i::;I=~=::::i:~i:.:'::i':=:::~:':..::..;I=:::'::::::::'.:.::::::i;=.i:::i:l.=~=:::~'i:::::i::i:i::i::::.:.::l:.:==i:::.:::..i:ii.:..::i..:i:i.j:=~= Page 44 FUND NUMBER 101-42500 1996 CIVil DEFENSE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Notebooks, typewriter ribbons and correctilg tape, file folders, tape, indexes, paper, mailing envelopes, etc. 200 Snow fence, sandbags for emergencies, batteries for flashlights and radiological equipment, film, cards, Iaminatilg supplies for 1.0. cards, safety vest, misc. patrol equipment for reserves, C.D. records storage needs 565 Uniforms: 4 aden caplbreast badges for reserves 200 Reserve officers misc. replacement uniform items and any new items for 3 additional reserves 250 3 winter jackets, additional leather items (current stock old) 300 Ammunition for shoots; needs for exercises and disa,!er training 300 Lettemead and citizen handouts 80 City Manager Cut - $650 from training supplies, general supplies, and uniforms. Other Services & Charges Registration fees for local training: Govemor's Conf. registration Director and Clerk State C.D. Director's Conference 110 60 Telephone: City share of office phone and ~ell phone 220 Instructor fees for reserve training CPR refresher-first aid training 550 100 Postage for reserve training postage, correspondence 75 Meeting expense,lunches, parking, mileage for secretary meetings, training Utility services (add 3%) 920 Electricity to operate 8 waming sirens 60 Subscriptions 70 Out of Town Travel: State C.D. Director's Conference 350 Rents: C.D. see'y office, range rent, garage allocation 968 RepairslMaintenance: Siren maintenance contract Waming siren repair Generator repair C.D. typewriter repair contract Annual inspection of siren radio controls 2,654 500 400 40 75/hr Volunteer Recognition: annual dinner for police and fire reserve units 2,750 City Manager Cut - $1,154 from repair & maintenance seIVices and moved $2, 750 for volunteer recognition to 101- 45050 Volunteer department. Page 45 FUND NUMBER 101-42500 1996 CIVIL DEFENSE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlay Office Equipment: File cabinet 250 Contingencies & Transfers None Capital EquiDment Replacement Fund Purchases None Explanation of Personnel - Staffing remains the same for 1996. 1995 1996 Total Total F.T.E. Total Total Comp Total Total Comp Em 10 ee 1995 1996 Salaries Frin e & Frin e Salaries Frin e & Frin e C.D. Deputy Director 3,000 680 3,680 3,000 567 3,567 C.D. Secretary 0.25 0.25 7,083 1,715 8,798 7,472 1,862 9,334 Police Reserve Coorct. 900 71 971 900 154 1,054 Fire Reserve Coord. 900 165 1,065 900 142 1,042 }::::5:)):::::((IA:991' Page 46 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND FUND NUMBER: 10 l-A2700 ADOPTED 1996 BUDGET DEPARTMENT: ANIMAL CONTROL SUPERVISOR: POLICE CHIEF DESCRIPTION The Greater Anoka County Humane Society continues to provide our community with the animal control services the City must maintain. Services provided include animal pickups as well as shelter facilities. SUMMARY OF BUDGET The funding structure is based solely on the anticipated 5% increase the Humane Society will impose upon our renewal of the contract. The Anoka County Humane Society remains a cost-effective means of providing animal control services for our community. PERFORMANCE OBJECTIVES 1) Anticipated performance on the part of the Humane Society to remain constant. CITY MANAGER RECOMMENDATION This budget has been reduced to below the 1993 spending level, thus more accurately reflecting the actual contract levels anticipated under the Greater Anoka County Humane Society agreement. Page 47 FUND NUMBER 101-42700 ANIMAL CONTROL 1996 ANIMAL CONTROL BUDGET Actual 1993 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 Actual 1994 1999 2171 2997 2999 3050 3600 4395 4997 4999 5130 5180 5997 8997 Supplies SUPPLIES General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof. Services Insuance & Bonds State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Improv Other Than Bldg Other Equipment TOTAL CAPITAL OUTLAY TOTAL ANIMAL CONTROL o 10 150 150 150 t:ttr\'/l,::ttttfltt:t::t'tt:ttt':',tJtD:\::::I:ttttttttd;lQ:t:~:I::tt:t~I:::tt::~I:50,r:p:n;:n;~I50 12,392 12,983 10,900 11,445 11,445 ~ M ~ ~ ~ o 2 25 25 25 :::1::I::::~'~r:~j:li_:==:tttt::::::::::JI:aiUat:t::tt::~:fJ:::ttjb1.tf::rtr:JtJfl:U~~:t:JJ:r:::~:?Uisa& o 0 0 0 0 o 0 000 il:!::I!~::.:~:::..:~:::;:jl=':"::':':~::::::,J:~:,:.,:.i:i,illl=l:i',::'i:!ill:::::;:::i:il..li;i;:~il:!:::!.:~:::.:i::::iil::i:ii~,:;::;:i'=:::,:::ii"i!ii'i,:::'i,::i,,:,,:i;';:=:: SUMMARY OF COST FACTORS FOR THE COMING YEAR Live trap: replacements $150 $11 ,535 Other Services & Charoes Contract services, Greater Anoka County Humane Society, located in the City of Coon Rapids. None Capital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases - All personnel supplied by the contractor. Exp18natlon of Personnel Page 48 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND NUMBER: 101-43000 ADOPTED 1996 BUDGET DEPARTMENT: P.W. PERSONNEL SUPERVISOR: P.W. DIRECTOR DESCRIPTION This activity covers the wages and fringe benefit costs for both pennanent and seasonal Public Works employees. The overall budget is distributed amongst the various Public Works departments. SUMMARY OF BUDGET The overall proposed budget for this item is $1,535.725, representing an increase of $101,251 (7%) over 1995. This increase reflects movement through the step system by some employees and negotiated contract increases. PERFORMANCE OBJECTIVES 1) Evaluate current system of charging Public Works employees time and materials. 2) Study the overall usage of seasonals. 3) Develop incentives to attract older seasonal workers. CITY MANAGER RECOMMENDATION There have been no significant changes in the allocation of Public Works' labor throughout the various budgets. The substantial increase in personnel is a result of a significant amount of employees' movement through the step system. Page 49 FUND NUMBER 101-43000 PUBLIC WORKS 1996 PUBLIC WORKS BUDGET Actual 1993 Actual 1994 Adopted City Manager Budget P~ed 1995 1996 Adopted Budget 1996 100 1010 1011 1012 1020 1022 1050 1080 1210 1220 1225 1300 1400 1510 1800 - 1897 9997 Supplies None PERSONAL SERVICES Regular Employees Part Time Employees Seasonal Employees Overtime Reg.Emp. Overtime Seasonal Severance Pay Int.Dept.Labor Cr. P.E.R.A. Contr. F.I.C.A. Contr. Flex Benefit F.I.C.A. Insurance Unemployment Comp. Worker Comp Ins. Pre Inter Dept Fringe Cr TOTAL PERSONAL SERVICES TOTAL PUBLIC WORKS 986,371 996,060 1,014,528 l,On,784 1,On,784 o 0 0 0 0 74,886 68,849 n,800 n,8oo n,8oo 63,742 58,548 53,430 56,520 56,520 o 134 0 0 0 13,188 0 0 0 0 (968,068) (984,103) (976,169) (1,050,883) (1,050,883) 56,496 57,581 57,191 58,191 58,191 65,525 73,587 76,175 92,921 92,921 1,985 2,938 0 0 0 84,075 91,029 100,440 111,600 111,600 00000 46,397 43,105 54,910 60,909 60,909 (424,597) (407,728) (458,305) (484,842) (484,842) ::.1.:1:1":::::::,11'1:.::.:,.....:.:;.'.:.1.:=::::::::.i.:l::'::.:::.:'::.::.:'.:':.':'I"~:::'::':.::'~:::..l::11:..:~.~::.:':1..:11:.:::::.:::~.1"..::11::':1::;::::::.:::,:!:::~'..::.:::1::.'.:::':~:::::1"::':.::1:'1:"':i::::.':::::::::::::'::::::::::::::::::!::::l:!!::::i SUMMARY OF COST FACTORS FOR THE COMING YEAR None Other Services & Charges None Capital Outlay Contingencies & Transfers None Capital EauiPment Replacement Fund Purchases None Page 50 FUND NUMBER 1996 PUBLIC WORKS BUDGET 101-43000 Explllrudion of Personnel 1995 1996 Total Total F.T.E. Total Total Comp Total Total Comp E ee 1995 1996 Salaries Frin e & Frin e Salaries Frin e & Frin e P.W. Director 1.00 1.00 61,132 24,453 85,585 65,264 26,106 91,370 A.C.E. 1.00 1.00 48,431 19,372 67,803 51,108 20,443 71,551 P.W. Supt. 1.00 1.00 46,327 18,531 64,858 51,936 2O,n4 72,710 Actnin.Assistant 1.00 1.00 33,705 13,482 47,187 35,568 14,227 49,795 P.W. Secretary 1.00 1.00 29,055 11,622 4O,6n 30,638 12,255 42,893 Clerk Typist II 1.00 1.00 27,346 10,938 38,284 28,844 11,538 40,382 Eng.TechlV 1.00 1.00 41,220 16,488 57,708 43,513 17,405 60,918 Eng. Tech III 1.00 1.00 34,534 13,814 48,348 36,463 14,585 51,048 Eng. Tech II 1.00 1.00 29,822 11,929 41,751 31,472 12,589 44,061 Foreman (3) 3.00 3.00 111,n5 44,710 156,485 117,701 47,080 164,781 Maint. II (8) 8.00 8.00 267,427 106,970 374,397 275,633 110,253 385,886 Maint' (7) 7.00 7.00 191,303 76,521 267,824 210,996 84,397 295,393 Maint III (3) 3.00 3.00 107,171 42,868 150,039 114,320 45,729 160,049 Shop Supervisor 1.00 1.00 38,718 15,487 54,205 40,848 16,339 57,187 Seasonal 2.37 2.37 n,8oo 31,120 108,920 n,8oo 31,120 108,920 ... ~1 ... Page 51 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL - FUND NUMBER: 101-43100 ADOPTED 1996 BUDGET DEPARTMENT: ENGINEERING SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides engineering services for capital construction projects. These activities include feasibility analyses, _ construction design. contract administration, project inspection. general Public Works recordkeeping, property iron locations, GIS implementation and maintenance. SUMMARY OF BUDGET The proposed Engineering budget is an increase of $41,079 over the 1995 adopted budget. Personnel costs have increased 6.7% due to contract agreements. Supply and service costs remain essentially the same as 1995. Staff is requesting replacement of the PIW conference table and chairs ($1,660) which is approximately 20 years old. Main increase is in Capital Outlay for optical scan equipment ($15,000) and the plotter which is 8 years old and needs replacement. PERFORMANCE OBJECTIVES 1) Examine feasibility of the public improvements that will enhance the appearance of the Central Avenue corridor. 2) Explore policy change to accomplish the paving of the existing raw alleys. 3) Integrate City Hall departments into GIS. 4) Implementation of street rehabilitation construction. CITY MANAGER RECOMMENDATION The City Manager's changes primarily reflect minor reductions in various line items. The City Manager did add $2,500 to the budget to fund a plotter, which was requested by the department after the budget was submitted. CITY COUNCIL CHANGES - 1) Cut $600 for fuel reduction Page 52 FUND NUMBER 101-43100 ENGINEERING 1996 ENGINEERING BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1070 1700 1997 1999 2000 2010 2011 2020 2030 2171 2172 2175 2280 2282 2997 2999 3050 3105 3120 3210 3220 3250 3310 3320 3500 . 3600 4000 t, 4050 4100 4300 4330 4375 4376 4380 4390 4395 4997 4999 5120 5130 5150 5170 5997 6999 8120 8130 8997 9997 PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Equipment Computer Supplies Printing & Printed Forms General Supplies Uniforms Food Supplies Vehicle Repair& Part Gas,Oil,Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Ed. Act. Educ.Reimbursement Telephone & Telegraph Postage Other Communication Local Travel Expense Out of Town Travel Expenses Legal Notice Publishing Insurance & Bonds Repair & Maint.Serv. Garage,Labor, Burd Rents & Leases Misc. Charges Subscription,Memb. Volunteer Recognition Misc. Civic Affairs Commission & Boards Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Building & Improv. Imp. Other Than Building Vehicle Office Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Pir Projects Closed Pir Proj City Share TOTAL CONTINGENCIES & TRANSFERS TOTAL ENGINEERING 133,374 132,820 153,411 164,573 164,573 61,405 53,695 76,706 80,971 80 971 lII11.l_:r::::::\f:I:Wn.i&':II:m:ff\"~jf'jW;\f:'::mIW.&.ISM::::I:::f::f::::::I4&WI44> 892 1,614 1,700 1,750 1,750 178 288 330 300 300 50 0 2,580 500 500 784 387 1,100 1,200 1 ,200 221 202 100 300 300 2,832 2,233 1,230 1,860 1,860 71 0 40 40 40 o 0 0 0 0 558 742 840 1,100 1,100 1,323 . 878 1,815 1,815 1,215 fI':':::I':I::11W1::':::I,\:::::::t:,:::':/lia44.:/:::::f::::'/f'l1S5.:::::It:f'I((Illl&.&;;:::::/::::::\/:,t:::&.465\ 110 0 1,000 1,000 1,000 1,567 2,469 2,950 2,900 2,900 o 0 250 250 250 576 547 600 615 615 23 41 75 75 75 114 153 50 50 50 145 190 184 208 208 59 278 1,075 1,075 1,075 155 622 225 225 225 3,337 3,420 3,506 3,611 3,611 5,022 10,219 3,310 3,500 3,500 2,572 1,795 2,660 1,900 1,900 7,996 9,634 9,650 9,688 9,688 o 80 0 0 0 1,227 898 1,395 1,555 1 ,555 151 0 0 0 0 189 0 200 0 0 497 351 500 500 500 238 104 290 35 35 1 ,042 1 ,019 650 965 965 :I:::f':t:II6~:':::":':':':::t:'\:I"n_:::::::::':::':::::::'::::.usm::':((:::::::f::f::::.~I:I2:m:::::::::f'::I: (28i1&2 1,667 0 0 0 000 0 o 0 0 0 545 1,394 0 19,660 H::::::'::'::"':I:::.,2:::::::::::(:f::::::lf:tlta.&':::(:f:::t:l::t:::f::::::::::::o.::tt::t:/fff:.IJ6&O o o o 19,660 ::\//<':::<nl~_." o 45,246 0 000 ;:::.;:'i.l:.!:iI~=::i:!:i':':llill'.:'i!':il.:i:!:i:i::::::::iili= o 0 o 0 ,:<<::::':':;:::;::/':O"::;::::,,:b :,:::'f::3.022221:::Y::::,::SQ1Lfit1) Page 53 FUND NUMBER 101-43100 1996 ENGINEERING BUDGET Suoplies SUMMARY OF COST FACTORS FOR THE COMING YEAR Copier toner & supplies Replace Engineering vehicle with retired squad Computer equipment, wear replacement City Council Cut - $600 for fuel Other Services & Charges 875 1,100 300 Printer cartridges Misc. computer supplies Surveying & drafting supplies Gas, oil & lubes Office supplies 600 500 1,500 1.815 1,750 GIS training 1,500 Maint. contract, Sharp copier 1,200 Travel for GIS training 800 Xerox repairs & service 700 Novell network training 1,200 Garage labor 1,900 APWA spring & fall conference 650 Allocation of garage space 9,588 Misc. training 700 14 subscriptions/memberships 1,555 Travel for APWA spring conference 275 Traffic Comm. dinner 500 Repair & Maintenance 4,030 State sales tax 965 Insurance 3,611 City Manager Cut - $2,500 from training & educational actMties, and $530 from repair and maintenance services. Caoital Outlav Plotter AutoCad software (2 User upgrade) 35 mm camera w/date stamp Conference table and chairs: The conference table is over 20 years old and is in very poor condition. Plotter: The plotter is over 8 years old and there will be increased use due to street rehabilitation and GIS uses. Computer replacement: Part of a systematic department replacement program. AutoCad software cost is $10,500. The cost is split with $7,000 in the Engineering budget and $3,500 in the State Aid Maintel Conferehce table & chairs (6) Computer & printer stand City Manager Add - $2,500 to plotter. Continaencies & Transfers 1,660 3,300 None Caoital Equipment Replacement Fund Purchases None Em 10 ee P. W. Director A.C.E. Actnin. Assistant P.W. Secretary Clerk Typist II Eng.TechlV Eng. Tech III Eng. Tech II ~~~()n~1 J1J. . F.T.E. 1995 1996 0.26 1.00 0.15 0.32 0.17 1.00 1.00 1.00 0.04 ............... ........................... i'fi"i:. 1ttr .::'::'):::11: E Ianatlon of Personnel 1995 Total Total Salaries Frin e 12,715 6,358 38,745 19,372 4,045 2,022 7,438 3,719 3,719 1.860 32,976 16,488 27,627 13.814 23,858 11.929 2~?~~.... .......1....1+t. : 41(\:):::)/){: . .::.;.:.... Page 54 Total Comp Total & Frin e Salaries 19,073 13,796 58.117 41,551 6.067 4337 11.157 7,971 5,579 3.986 49,464 35.376 41.441 29.644 35,787 25,587 ~1~F::?::::)f~'::iii, 1996 Total Frin e 6,788 20,443 2134 3.922 1.961 17,405 14,585 12,589 .1,144 .'911:. 5,000 7,000 200 Total Comp & Frin e 20,584 61,994 6,471 11,893 5,947 52,781 44,229 38,176 ..........3,469 i I:: .4$.:.544 CITY OF COLUMBIA HEIGHTS FUND nTLE: GENERAL FUND NUMBER: 101-43121 ADOPTED 1996 BUDGET DEPARTMENT: STREET SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the maintenance of City streets, including patching, street sweeping, paving, ice control, and snow removal. SUMMARY OF BUDGET The overall proposed budget for Streets is $612,544, an increase of $50,910 over the adopted 1995 budget. However, $25,000 is being carried over from the 1995 to 1996 budget for the City portion of the signal light at 39th and Stinson. Personnel costs increased $28,862 (9.8%) to $321,986 due to step and contract increases plus reassignment of support staff hours based on 1994 experience. Supply costs increased $8,000, mostly due to an increase in fuel usage based on 1994 usage and increase of costs for diesel fuel. This will most likely drop with the introduction of the tandem dump truck that will allow larger loads to be hauled. Service costs increased $6,818, the major items being required drug and alcohol testing ($1 ,000), Garage Labor (+$5,130) based on 1994 actual costs. Capital items requested are: on-site tack oil storage ($10,000) and fencing changes at the MSC yard ($5,000). PERFORMANCE OBJECTIVES 1) Develop and pursue joint project development of salt/sand storage. 2) In conjunction with the Street Rehabilitation program, concentrate on "pennanent" repair and crack sealing. 3) Pursue the paving of the existing raw alleys. CITY MANAGER RECOMMENDATION The City Manager reallocated the amount of capital outlay costs proposed for improvements to the Public Works' yard. Sewer and Water budgets will pick up the $5,000 each for the yard improvements. Maintenance and construction materials were reduced by approximately $22,000 so as to be more reflective of historical costs. Street preparation work in conjunction with the street rehabilitation program will be charged off directly to the project and, accordingly, would be accounted for within the Infrastructure Fund budget. CITY COUNCIL CHANGES 1) Rebudget $25,000 from 1995 to 1996 for traffic signals 2) Cut $2,500 for Street contruction materials 3) Cut $1,500 for Street weather services contract Page 55 FUND NUMBER 101-43121 STREETS 1996 STREETS BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1070 1700 1997 - 1999 2000 2020 2030 2070 2160 2161 - 2171 2172 2173 _ 2280 2282 2997 2999 3050 3105 3120 -- 3210 3250 3310 3320 3500 3600 3800 - 3810 3840 4000 - 4050 4100 4300 4330 4376 4390 4395 - 4997 4999 5120 5130 5150 5170 5180 5997 6999 8130 8997 9997 PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Computer Supplies Printing & Printed Fonns Training & Instr.Spls. Maint.& Const.Mat. Chemicals General Supplies Unifonns Protective Clothing Vehicle Repair& Part Gas,Oil.Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof. Serv. Training Ed & Act. Educ. Reimbursement Telephone & Telegraph Other Communications Local Travel Expenses Out of Town Travel Expense Legal Notice Publishing Insurance & Bonds Utility Service Utilities - Electric Utilities - Refuse Repair & Maint.Serv. Garage,Labor, Burd Rents & Leases Misc. Charges Subscription,Memb. Misc. Civic Affairs Taxes & Licenses Sales Tax on Purchases TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Bldg. & Improvements Improv Other Than Bldg Vehicles Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Pir Proj City Share TOTAL CONTINGENCIES. TRANSFERS TOTAL STREETS 158.903 165,983 195.704 218,547 218,547 72.109 68,697 97,420 103.439 103,439 :j=:::t:tanI1:1:::t::::tJ=t:lIIlUO::ttit:lllilli:::t:::j:::\tlli:iliB:::::\::\:\tUUllf c ~) 0 0 0 00000 08000 o 63 250 250 250 36,964 28,615 62,000 40,000 37,500 17,953 12,970 18,050 18,650 18,650 2,805 1,684 3,040 2,490 2,490 698 756 30 30 30 388 774 250 500 500 31,013 27,135 23,500 27,000 27,000 15,049 14,131 15,894 19.194 19,194 t:::::,td04]El1Z:Jtm:m::mt::ulbQj:::::,'t::mWtaaiOi,{:\i\:mt:mi.Jfl,:t\::t:}.mLfhi 1,800 266 o 510 23 6 o 300 12,009 1,298 o o 36 33,924 33,167 55 206 190 230 3,390 :mt:':::J::m'f~.'0 1 ,270 1,800 2,800 1,300 430 640 1,395 1,395 o 300 300 300 514 525 540 540 27 60 60 60 4 195 195 195 343 550 550 550 535 200 200 200 12,309 12,617 12.995 12,995 12 0 0 0 18 561 578 578 995 1,128 1,128 1,128 117 4,000 4,000 4,000 40,395 34,200 39,330 39,330 40,096 43,510 44,923 44,923 156 2,500 2,500 2,500 191 160 200 200 o 200 0 0 232 0 250 250 2/577 8,150 7100 7100 ,':J:::':t':n:QQ$.J1:::n:m:mH'Hn~2.)m::':::::n:mnl:J.~..::'t/:/:::uu7l$M o 0 25,000 0 o 1,160 9,200 5,000 000 0 370 0 0 0 223 114 0 0 tttt:\':://Sta:::::J::::::':::':=ja:.,..:t'}}\'jMilOb::('\'}}tJ,$~O(j)):' 25,000 5,000 o o o .' ..........:iian.:riNi ~?:\~tttw~l#W: . 00000 J:=:':'::'::::j::=~I:::'!j::::::::,:,j::::::==::::::'::::::::::=i::;I:::::::;:,,:t::::~~j~::::!:S:~~: Page 56 FUND NUMBER 101-43121 1996 STREETS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR SuoDlies Hot Mix asphalt Sand De-icilg chemicals 35,000 9,500 18,000 Winter mix, asphalts Aggregates Fuels Vehicle repair parts 8,500 3,000 19,194 27,000 Other Services & Charges Allocated garage space Garage'1abor Debris disposal SaJestax Weather service contract 41,998 39,330 2,500 7,100 1,500 Drug & alcohol testing Insurance & bonds Misc. concrete repair Unifonn rental 1,000 12,995 2,500 1,225 City Council Cut - $2,500 for reduction in street construction materials City Council Cut - $1,500 for reduction in street weather services contract Caoital Outlav Rearrange MSC Yard Trailer for transporting large roller #23 15,000 6,500 Rearrange MSC Yard: Expansion of the yard area into the abandonded alley right-of-way to the east will require some grading and fence work. Trailer for transporting large roller #23 City Manager Moved - $6,000 to Capital Equipment Replacement Fund. City Manager Cut - $10,000 reallocate $5,000 each to Sewer and Water Funds. City Council Rebudgeted - $25,000 for traffic signals from 1995 to 1996 Contingencies & Transfers None Capital Equioment Replacement Fund Purchases Original City Purchase Original Proposed Manager Item Descri too Date Cost Cost P ed Trailer for transporting roller #23 6,500 6,500 Oil distributor (#33) 1971 ? 35,000 35,000 Pavement roller (#39) 1984 ? 16,000 16,000 Picku #26 re lace with 1 ton du 1983 6556 27 000 27000 #33, Oil distributor: This distributor has been is service for 35 years. The rear motor is obsolete and safety requirements for handling hazardous materials dictate that it is time to upgrade the oil distributor. The new distributor would be mounted on truck #33 which is still in good condition. #39, Pavement roller: This piece of equipment has been in service for 11 years. With the anticipated change to more intensive repair by City crews, it would be appropriate to replace this roller now while it still has some trade-in value. Page 57 FUND NUMBER 101-43121 1996 STREETS BUDGET '26, Pickup Truck: Replace with 1 ton dump: This truck is used to transport employees to various work sites and to carry small tools. h was originally scheduled for replacement in 1998 in error. This truck is a 1983 and has over 70,000 miles. Scheduled items including the root cutter and snow blower have been delayed to accommodate this change. Staff would like to replace 126 with a 1 ton dump with plow. The 1 ton dump truck have proven very useful for all departments. They _ are very versitile and can be used effectively all year. Exp18natlon of Pel'8Onnel 1995 1996 Total Total F.T.E. Total Total Comp Total Total Comp E ee 1995 1996 Salaries Frin e & Frin e Salaries Frin e & Frin e P.W. Director 0.17 8,350 4,157 12,507 9,376 4,438 13,814 P.W. Supt 0.22 8,266 4,115 12,381 9,808 4,642 14,450 Admin Assistant 0.19 5,146 2,562 7,708 5,711 2,703 8,414 p.w. Secretary 0.13 3,035 1,511 4,546 3,366 1,593 4,959 Clerk Typist II 0.18 3,846 1,914 5,760 4,266 2,019 6,285 Maint II 0.76 17,811 8,866 26,6n 21,682 10,262 31,944 ,,- Maint I 0.93 21,8n 10,890 32,767 24,300 11,501 35,801 Maint I 0.96 19,162 9,539 28,701 23,808 11,268 35,076 Maint II 0.91 25,450 12,669 38,119 23,512 11 ,128 34,640 Foreman 0.94 28,456 14,165 42,621 30,287 14,335 44,622 Maint II 0.93 26,On 12,981 39,058 28,9n 13,715 42,692 Maint II 0.93 23,633 11,764 35,397 28,620 13,546 42,166 Seasonal 0.08 4596 2288 6884 4834 2288 7122 Page 58 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND NUMBER: 101-.43160 ADOPTED 1996 BUDGET DEPARTMENT: STREET UGHnNG SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the energy cost related to intersection, mid-block and alley lighting. This activity also includes maintenance and repair of City owned street lights. The following is an average per light cost. Actual costs vary based on wattages. NSP owned NSP owned NSP owned Cityowned City owned Intersection lights Midblock lights Alley lights Street lights Park lights (excludes athletic) 397 0 $114.561ea = 45,478.80 365 0 $110.89/ea == 40,476.00 30 0 $108.801ea == 3,264.00 (assessed) 76 0 $ 86.48Iea == 6,572.64 55 0 $ 84.oo/ea = 4,620.00 SUMMARY OF BUDGET The overall Street Lighting budget is $140,288, an increase of $4,597 (3.4%) over 1995. The increases are due to the need of additional repairs and maintenance due to the age of the lights. PERFORMANCE OBJECnVES 1) Replace existing City-owned lights on 40th Avenue with newer, more efficient lights. (Evaluate use of MSA funding) CITY MANAGER RECOMMENDATION The City Manager eliminated $10,000 budgeted for 40th Avenue light replacements. It is recommended that further research be made to determine if the light replacement can be funded through the Municipal State Aiel budgets. Page 59 FUND NUMBER 101-43160 STREET LIGHTING 1996 STREET LlGHnNG BUDGET Actual 1993 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 Actual 1994 100 1070 1700 1997 1999 -- 2160 2171 2997 -- 2999 3600 3800 3810 4000 4050 4395 4997 4999 5130 5997 9997 Supplies PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Maint & Const Mat General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Insurance and Bonds Utility Services Utilities - NSP Repair & Maint.Serv. Garage, Labor & Burden Sales Tax on Purchases TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Improv Other Than Buildings TOTAL CAPITAL OUTLAY TOTAL STREET LIGHTING 852 954 1,084 1,141 1,141 322 382 434 457 457 frIIrI:/~1~lt4t::::r:::::::j~r:/:::wn$.3$:))m/:::::rIiI::mlllllt::::Irm/::/::m:::pJ.~Htt::\j/mjn:::a~$98 o 0 000 ::I:mm:):/:):::/:;~::::m::mm:f:::::l:~~t~::ffffmmm~:::l~=::t:::)::/:::::::::::::::f~{=::ttm:::::f:::::~:::= 566 580 595 612 612 99,050 8,407 0 0 0 o 86,478 113,728 113,728 113,728 2,807 1,740 2,500 5,000 5,000 o 222 0 0 0 :f::::{:dt.I~=t:t:t::::::::::tl:oi1~:u:::::::::r:::{::1:~i;g::::{::{{::::::{I~~=:::.:{{:)::t{j:2;:= ~.~il:Tijl1=i:~!lili=i1 SUMMARY OF COST FACTORS FOR THE COMING YEAR Replace base plates - Central Ave. Ballasts Other Services & Charaes -- N.S.P. charges Sales tax Repair of street lights not owned by NSP Capital Outlay Replace 4 li~ts on 40th Ave. 113,728 8,000 2,500 10,000 600 500 Replacement of lights: Existing lights are failing structurally. Four are scheduled for replacement in 1995. City Manager Move - $10,000 to MSA None Continaencies & Transfers Capital EQuipment Replacement Fund Purchases None Page 60 FUND NUMBER 101-43160 1996 STREET LIGHnNG BUDGET Explan8tlon of Personnel 1995 1996 F.T.E. 1995 1996 0.04 0.03 Total Salaries 1,084 Total Frin e 434 Total Comp & Frin e 1,518 Total Salaries 1,141 Total Frin e 457 Total Comp & Frin e 1,598 ~ Page 61 CITY OF COLUMBIA HEIGHTS _ FUND nnE: GENERAL FUND NUMBER: 101-43170 ADOPTED 1996 BUDGET DEPARTMENT: TRAFFIC SIGNS a SIGNALS SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the installation and maintenance of City-oontrolled signs and signals. This account group also - provides for street striping and traffic counting. SUMMARY OF BUDGET The overall proposed budget for this activity area is $52,336, an increase of $5 ,905 over the 1995 adopted budget. The major increase is in supplies ($5,017) due to reinstating replacement signs ($3,140), which was mistakenly cut from the 1995 budget, and increasing the street name replacement item from $1,500 to approximately $3,000, which more closely reflects actual anticipated costs. PERFORMANCE OBJECTIVES 1) Complete 8 year program to replace street name signs. 2) Implement computerized sign inventory. CITY MANAGER RECOMMENDATION Approximately $3,171 was reduced from the supply line items, associated with delaying the purchase and installation of the phased street name sign replacement program. Page 62 FUND NUMBER 101-43170 TRAFFIC SIGNS & SIGNALS Actual 1993 1996 TRAFFIC SIGNS' SIGNAL BUDGET Actual 1994 Adopted Department Budget Proposed 1995 1996 Adopted Budget 1996 100 1070 1700 1197 1999 2010 2160 2161 2171 2172 2280 2282 2997 2999 3050 3105 3210 3310 3500 3600 .; 3800 4000 4050 4100 4300 4390 4395 4997 4999 5170 5180 5197 9997 Supplies PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTALPERSONALSER~CES SUPPLIES Minor Equipment Maint.& Const.Mat. Chemicals General Supplies Uniforms Vehicle Repair& Part Gas,Oil,Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof Services Training & Ed. Act. Telephone & Telegraph Local Travel Expense Legal Notice Publishing Insurance & Bonds Utility Services Repair & Maint.Serv. Garage,Labor, Burd Rents & Leases Miscellaneous Charges Taxes & Licenses Sales Tax on Purchases TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Office Equipment Other Equipment TOTAL CAPITAL OUTLAY TOTAL TRAFFIC SIGNS & SIGNALS 22,056 20,623 19,989 21,579 21,579 8,710 8,043 9,819 10,276 10,276 mlWt'}Itt~_mitJiit'::ir:it"i_?@W'Jtttti:IIUt.08.HtHJrrrl.ji.SWi'W:trt:irtat;ll.&: 124 0 0 0 0 113 0 0 0 0 - o 0 325 60 60 6,513 7,937 6,145 8.500 8,500 n 0 ~ 30 ~ 686 157 650 400 400 447 434 550 550 550 ltt:::::@\Wti98Qmr:i:ii::::i:nri:tit.ltRttf:rmt:r::if:tltitooii':::i:f:::t::::::tii!ffl"',i:fffl'?::ii:"i:f:iiliO o 80 2 o 5 255 o 562 1,181 3,145 o 8 456 :;::::::::::::::::::::::::::.$.....::84........::.: ........... ... . ............... . ::':':':':':':':';':';':':':" .~. . .... . 000 40 90 90 155 o 15 15 000 261 268 276 000 561 1,450 1,450 684 1,140 950 3,757 3,755 3,768 000 35 0 10 :iiif't:'iii:ii}ii:':eni;:i::f'}fiiiii:irtf~~=t:ii:fff:ittiiii:~~~ o 90 5 15 o 276 o 1,450 950 3,768 o 10 r:j(:i::itt~:~.. o 0 1,000 0 0 o 0 000 .i,:i:::.:llij.::::.:.:i:::l:ll:ll:...::::::l........:.::=i=.l:l:::i.:.::::.l::,l:..::::,ii:=~~:ji,li:il::.::.ill:l.i.I:::::I::I~~,;~:I::::I::::I:I.::III::I:::::,:::i!iii: SUMMARY OF COST FACTORS FOR THE COMING YEAR Traffic paint Signs Street name signs City Manager Cut - $3, 177 for general supplies Other Services & Charaes Repair & maintenance Garage labor Garage space rental Arterial striping Sales tax 2,000 3,140 2,992 1,450 950 3,480 650 1,200 Page 63 Paint, banner & light poles, semaphores Safety equipment (cones, flashers, etc.) Sign blanks & hardware 500 800 800 FUND NUMBER 101-43170 1996 TRAFFIC SIGNS' SIGNAL BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlay - None Contingencies & Transfers None Caoital Eauipment Replacement Fund Purchases None Explanation of Personnel 1995 1996 Total Total F.T.E. Total Total Comp Total Total Cornp -,- Em 10 ee 1995 1996 Salaries Frin e & Frin e Salaries Frin e & Frin e Maint III 0.60 17.661 8.675 26,336 19.177 7,671 26,848 Seasonal (1) 0.04 2.329 1.144 3,473 3,518 1,407 4,925 Page 64 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND NUMBER: 101-43260 ADOPTED 1996 BUDGET DEPARTMENT: WEED CONTROL SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the enforcement of the City's ordinances regarding weed control. Activities within the fund include inspection and abatement of weed control violations. SUMMARY OF BUDGET The overall budget is $5,901, an increase of $206 over the 1995 budget, but a decrease of $1,254 from the 1994 actual budget: The increase is due to contract wage increases. PERFORMANCE OBJECnVES 1) Implement police to become more pro-active with repeat problem properties. 2) Evaluate feasability of mowing MNDOT controlled right-of-ways. CITY MANAGER RECOMMENDATION No significant change is recorrvnended for this budget. Page 65 FUND NUMBER 101-43260 WEED CONTROL 1996 WEED CONTROL BUDGET Actual 1993 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 Actual 1994 100 1070 1700 1997 1999 2171 2997 2999 - 3050 3105 3210 _ 3500 3600 4000 4300 4395 4997 9997 Supplies None WEED CONTROL PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES General Supplies TOTAL SUPPLIES , OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Edu. Act. Postage Legal Notice Publishing Insurance and Bonds Repair & Maint.Serv. Misc. Charges Sales Tax on Purchases TOTAL OTHER SERVICES It CHARGES TOTAL WEED CONTROL 2,589 3,565 2,826 2,972 2.972 ~:~::{{{{~:{ljj;;::(~I}i;~:{:m:::;{~~l~::f~m~:::~~~:m{:{~~:::I:;:{mm{{:{:m~l~~;::;:::m{mmm::::::~j~~i 00000 t;:~:::mr{?{::rfJ:r.)?;:I{;:?rItt(:??I::I{m::rm{::r::rrr{ii;:{;~o.:ri:itI::t{:{{??:::;tr:JQI{::?;:::?:::\))::fj 2.340 260 0 0 0 o 70 75 75 75 92 179 75 75 75 20 25 25 25 25 42 43 44 45 45 906 1,623 1.500 1,500 1,500 00000 o 0 20 20 20 li,:":;"l::,':::::::::,:.::'":,:,:,,,:,:,:,:,:,:,:,:::':':I.::,::;:,:,,;:,::,::,,:':::::';:::i~.::'::,':':':"::""I:':"':'::',:i:':'I~.::'::::;::':::::;:::::;:::::;:;:::;:I~= SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & Charoes Contractor payment for abatement None Capital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases 1,500 Page 66 FUND NUMBER 101-43260 " F.T.E. 1995 1996 0.01 0.07 0.01 Explanation of Personnel Total Salaries 611 1,914 300 1995 Total Frin e 244 766 120 Total Camp & Frin e 855 2,680 420 1996 WEED CONTROL BUDGET Total Salaries 653 2,019 300 1996 Total Frin e 261 808 120 Total Cornp & Frin e 914 2,827 420 Page 67 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL _ FUND NUMBER: 101-.46102 ADOPTED 1996 BUDGET DEPARTMENT: TREE TRIMMING SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the trimming and caring of trees and the removal of hazardous or dead trees on all City-owned properties. It includes shaping and maintaining boulevard and park trees in a healthy condition, and removal of downed ,- branches and clearing obstructed signs. SUMMARY OF BUDGET The overall budget for this item is $21,588, which represents an increase of $4,707 over 1995. Personnel costs remain the same as 1995. There is an increase in the professional services area of $1 ,500 for the removal of hazardous - trees that City crews are unable to remove. Staff is requesting $3,000 to purchase a portable stump grinder. PERFORMANCE OBJECTIVES 1) Evaluate desirability of trimming at LaBelle and Sullivan Parks to provide scenic outlooks. 2) Concentrate boulevard tree trimming by residential street rehabilitation zones. CITY MANAGER RECOMMENDATION Upon request from Public Works, the Tree Trimming budget has been increased by $10,000 to reflect greater need to address tree problems on right-of-ways and public property locations. A corresponding offset of $10,000 was adjusted in the Dutch Elm Sanitation budget. Page 68 FUND NUMBER 101-46102 TREE TRIMMING 1996 TREE TRIMMING BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1070 1700 1897 1999 2171 2173 2897 2999 3050 3105 3220 3600 4000 4100 4300 4330 4395 4897 4999 5180 6997 8997 Supplies None PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES General Supplies Protective Clothing TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof Services Training Ed & Act. Postage Insurance and Bonds Repair & Maint Services Rents & Leases Misc. Charges Subscription,Memb. Sales Tax on Purchases TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Other Equipment TOTAL CAPITAL OUTLAY TOTAL TREE TRIMMING 8,888 12,642 9,000 9,000 9,000 3,639 4,930 3,600 3,600 3,600 ::~::rr::::ral15!1.k:::'rr:::::f:::':II'~&t2t::rmfrfii.<<lO:rr:rI:tiIHll1IC)Of:::::::t::tr:':flliIOb.? 128 449 310 450 450 o 69 0 0 0 W:t::,:::r,r:r:au:r:::::':'f'r'ft:,:rttlfUlt:':f:t::'f't:::fMl1l.t::t::t:fitt:::fHMt.lOt::m::m:f::mm::,::mm:'::M$() 1,135 9,862 1,500 13,000 13,000 90 0 100 100 100 o 217 0 0 0 67 69 71 73 73 20 0 200 200 200 o 40 350 350 350 o 0 500 500 500 o 141 150 215 215 229 712 300 300 300 tmt':'t:rtj'ilij,::\fm::t::fJ.:,:tl.i,::r::r::rrfriI1I'!t1ffrrttrtt:ji'ims.::::::::t:rt:t::':j:j:if.aa -=-=- SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & Charges Expert & Professional Services Dumping charges 3,000 500 Contractual removal of dead or hazardous boulevard trees. City Manager Moved - $10,000 from Dutch Elm Sanitation. Caoital Outlav Chain saw replacement Portable stump remover 800 3,000 Random small diameter (12- or less) tree removal and stump grinding operations can be completed by City crews. Work can be completed in a timely manner. City Manager Cut - $800 for chain ssw replacement. City Manager Cut - $3,000 for portable stump remover Page 69 FUND NUMBER 101-46102 1996 TREE TRIMMING BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Continaencies & Transfers None Capital Equipment Reolacement Fund Purchases Item Descri tion Portable Stump Remover Original Purchase Date Original Cost City Proposed Manager Cost P ed 3,000 0 Random small diameter (12" or less) tree removal and stump grinding operations can be completed by City crews. Work can be completed in a timely manner. Explanlltlon of Personnel 1995 1996 Total Total F.T.E. Total Total Comp Total Total Comp Em 10 ee 1995 1996 Salaries Frin e & Frin e Salaries Frin e & Frin e P.W. Supt 0.01 600 240 840 600 240 840 Maint II 0.04 1,200 480 1,680 1,200 480 1,680 Maint I 0.04 1,200 480 1,680 1,200 480 1,680 Maint I 0.04 1,200 480 1,680 1,200 480 1,680 Maint I 0.04 1,200 480 1,680 1,200 480 1,680 ..~- Foreman 0.04 1,200 480 1,680 1,200 480 1,680 Maint II 0.04 1,200 480 1,680 1,200 480 1,680 Maint II 0.04 1,200 480 1,680 1,200 480 1,680 Page 70 CITY OF COLUMBIA HEIGHTS FUND nRE: GENERAL FUND NUMBER: 101.46103 ADOPTED 1996 BUDGET DEPARTMENT: DUTCH ELM SANITAnON SUPERVISOR: PW DIRECTOR DESCRIPTION This activity covers inspection and removal of diseased elms and other diseased trees. Funds from this group cover the cost to remove diseased trees from City property and rights-of-way and one-half the cost of removal from private property. It is estimated that there are approximately 900 Dutch Elm trees left in the City. Generally, two-thirds of the trees removed annually are on private property. SUMMARY OF BUDGET The overall proposed budget is $95,187, a decrease of $1,664 (1.7%) from 1995. The increase in personnel cost ($1,294) reflects contract wage increases and evaluation of hours assigned to this activity. PERFORMANCE OBJECTIVES 1) Evaluate effectiveness of continuing the program. 2) Evaluate having residents pay full cost of removal of private trees. CITY MANAGER RECOMMENDATION Approximately $14,557 was eliminated from the budget. This is reflective of a 55-tree reduction anticipated for 1996. It may be possible to further reduce the tree removal activity. Page 71 FUND NUMBER 101-46103 1996 DUTCH ELM SANITAnON BUDGET DUTCH ELM SANITATION Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1070 1700 1997 1999 - 2171 2997 2999 3050 3105 3210 3220 3310 3500 3600 4300 4330 4395 4997 9997 Supplies None PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTALPERSONALSER~CES SUPPLIES General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof Services Training Ed & Act. Telephone & Telegraph Postage Local Travel Expense Legal Notice Publishing Insurance and Bonds Misc. Charges Subscriptions & Memberships Sales Tax on Purchases TOTAL OTHER SERVICES & CHARGES TOTAL DUTCH ELM SANITATION 11,227 11,055 10,406 11,467 11,467 4,431 4.311 4,162 4,395 4395 t:~:m:?tN'''~IU:\it:::\::t\\il_'ttttt?::i.ll11:?t?t::?:::\\1&i..2\I~tt\:~\\:.I~_: o 88 50 50 50 :~ttf:tn}t,t(:::m::d:'m?(m::::t):::n/:)~t:g::::tt:}):tt,/tnlQ::mtmitttmt:::t~t::tldr:I't:(::~~:::'t}:.) 63,743 37,352 75,000 58,558 58,558 630 483 525 525 525 01000 318 57 450 450 450 14 10 20 20 20 o 36 0 0 0 372 381 391 402 402 00000 o 45 0 0 0 2,788 1,762 5.850 4,753 4.753 ::.::::::':1:1::;1,.:::111:::;::'::.:::::::;:;.:.':,..1li:::;:!~!:;'::;:!'::::.:::::.:;::.!:;;:::I::;I'!.;::::::ltl'::;!:!!;!:!:!;I!::!;;:";:::~:.:m:1 SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & CharQes Contractor payment for removal. based on 325 trees being removed. 73,125 City Manager Cut - $4,567 City Manager Moved - $10,000 to Tree Trimming Department. None Caoital Outlay ContinQencies & Transfers None Caoital Eauipment Replacement Fund Purchases None Page 72 Page 73 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL - FUND NUMBER: 101-46104 ADOPTED 1996 BUDGET DEPARTMENT: DUTCH ELM REPLACEMENT SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the contractual providing of and replanting of trees where diseased trees were removed on all _ City-owned property and rights-of-way. SUMMARY OF BUDGET The overall budget for this item is $37,499, representing a decrease of $10,302 (21.6%) from 1995. Personnel cost increases are due to contract increases. The number of replacement trees to be purchased has been reduced based . - on anticipating fewer removed trees and a change in policy in which trees are not necessarily replaced on a one to one ratio. PERFORMANCE OBJECnVES 1) Evaluate if trees should be replaced one-to-one or some other ratio. 2) Evaluate having residents pay full cost of removal of private trees. CITY MANAGER RECOMMENDATION No significant changes are recommended for this budget. The proposed 150 new trees contemplated by the budget is a consistent ratio for tree replacement compared to the number being removed. Page 74 FUND NUMBER 101-46104 OUTCH ELM REPLACEMENT 1996 DUTCH ELM REPLACEMENT BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 . PERSONAL SERVICES 1070 Interd.Labor Service 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 2999 OTHER SERVICE CHARGES 3050 Expert & Prof. Services 3250 Other Communications 3310 .. LocaJ Travel Expense 3500 '", Legal Notice Publishing 3600 Insurance & Bonds 4300 Misc. Charges 4395 Sales Tax on Purchases 4997 TOTAL OTHER SERVICES & CHARGES 9997 TOTAL DUTCH ELM REPLACEMENT 3,403 2,100 3,602 3,848 3,848 :::::m:f:~f:::::m~;;;~::(ff(ff(::::(ll=\:::(:m(m:::f~I~:m(?m::m~:~:::::::::?~~::~(?:::((i~:(~~W;; 37,230 4,620 40,000 30,000 30,000 o 19 0 0 0 25 0 0 0 0 21 0 20 20 20 112 115 118 122 122 o 0 20 20 20 o 0 2,600 1,950 1,950 ii:~::::~~:'i:::::i:::ltII:::!':::::::::::.!:::i:::::::!:i:::I'8?:i::!:::::ii!i!:!::::..::::!::i:::::::::!:!i:i:::i:::::.:II:::i:::i:i!::i::::::::::::::::::.~'l~ ::::::/\H\:A2~09Q::/:::::::ti::t::t:tl;.m::}:\:it::::::.7w80t:::}::::t}::::t::::::I7~4H}:::::::::}}}:::::::37l4:gg Supplies SUMMARY OF COST FACTORS FOR THE COMING YEAR None ! Other Services & Charaes Expert & Professional Services, tree planting based on 150 trees Capital Outlav None Continaencies & Transfers None Capital Equipment Replacement Fund Purchases None 30,000 Exp18n8l10n of Personnel 1995 Total F.T.E. Total Total Comp Total E 10 ee 1995 1996 Salaries Frin e & Frin e Salaries P.W. Director 0.01 611 244 855 653 PW. Supt 0.02 927 371 1298 1,039 P.W. Secretary 0.01 145 58 203 153 Foreman 0.01 100 40 140 100 Maint II 0.01 200 80 280 200 Maint I 0.01 292 117 409 307 Maint II 0.04 1327 531 1858 1396 Page 75 1996 Total Total Comp Frin e & Frin e 261 914 416 1,455 . 61 214 40 140 80 280 123 430 558 1 954 I CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND FUND NUMBER: 101.45000 ADOPTED 1996 BUDGET DEPARTMENT: RECREAnON ADMIN SUPERVISOR: RECREAnON DIRECTOR DESCRIPTION This activity provides recreational opportunities and services to the citizens of Columbia Heights. The Recreation - Department is comprised of nine main areas in which the Director, Program Coordinator and the two Clerk Typist II's disperse their time (each of the nine areas has its own separate budget). SUMMARY OF BUDGET The proposed 1996 budget shows an increase of $658 from 1995. Personnel cost decreased by $610 due to lower step - wages paid to the new Director. Supplies increased by $245. Other Services and Charges increased by $623, mainly to cover out of town travel expenses (1996 state conference is in Duluth). PERFORMANCE OBJECTIVES 1) Identify volunteer & private fundraising projects such as electronic display board, repair/replacement of Huset Bank Shell 2) Prepare a report examining the Recreation Department programming needs for various age groups. 3) Pursue joint powers agreement with ISO #13 conceming facility usage and scheduling. 4) Complete a parks and recreaton needs assessment survey. 5) Explore additional special event programming. 6) Evaluate feasability of summertime park activites program. CITY MANAGER RECOMMENDATION It is recommended that the full-time Clerk Typist position be reduced to one-quarter time. It is further recommended that en entry-level programming position be established in order to bolster programming opportunities and improve supervision during evening hours at Murzyn Hall. One-quarter of that position would also be assigned various duties within the Youth budget that are now being undertaken by seasonal or part-time employees. CITY COUNCIL CHANGES 1) Cut $2,000 for Recreation Clerk-Typist ICoordinator change reduction Page 76 FUND NUMBER 101-45000 RECREATION ADMINISTRATION 1996 RECREAnON ADMINISTRATION BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1010 1011 1012 .' 1020 1070 1080 1210 1220 1225 1300 1400 1510 1700 1800 1997 1999 2000 2010 2020 2030 2170 2171 2175 2280 2282 2997 2999 3050 3105 3210 3220 3250 3310 3320 3420 3430 3600 4000 4050 4100 4300 4330 4374 4375 4380 4390 4395 4997 PERSONAL SERVICES Regular Employees Part Time Employees Seasonal Employees Overtime Reg.Emp. Interd Labor Service Int.Dept.Labor Cr. P .E.R.A. Centr. F.I.C.A. Centr. Flex Benefit F.I.C.A. Insurance Unemp~entC(wnp Worker C(wnp Ins. Pre Allocated Fringe Inter Dept Fringe Cr TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equip C(wnputer Supplies Printing & Printed Forms Program Supplies General Supplies Food Supplies Vehicle Repair & Parts Gas,On, Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.SeN. Training & Educ Activities Telephone & Telegraph Postage Other Communications Local Travel Expense Out Of Town Travel Advertising Enterprises Advertising Other Insurance & Bonds Repair & Maint.Serv. Garage.Labor,Burden Rents & Leases Mise Charges Subscription,Memb. Employee Recognition Volunteer Recognition Comm & Boards Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES 120,468 117,366 120,200 98,514 96,514 15,152 0 0 25,298 25,298 3,637 0 0 0 0 00200 0 0 83 2,746 250 6,747 6,747 (24,540) (24,540) (19,500) (25,500) (25,500) 6,078 5,225 5,394 5,547 5,547 9,786 8,050 8,304 8,933 8,933 847 928 907 538 538 12,142 12,183 12,960 10,800 10,800 62 421 0 0 0 1,703 646 2,172 1,907 1,907 18 1,058 15 1,836 1,836 (9,325) (9,325) (7,430) (10,200) (10,200) ~t::m:::'}.atl:t'1'i?:mtttt:ljj.1_::::t::t::tlIIJ(.:itt:tit:tl.M.g~::tt::::::t::::I~420: 1,325 217 286 289 109 30 405 52 225 ......::::::::a_ 1,774 1,400 1,500 1,500 45 200 200 200 288 300 300 300 396 300 400 400 97 50 100 100 260 250 250 250 66 100 100 100 36 200 150 150 176 200 200 200 :t:t:tt::::t:::IJI.S8r:::::t:tn::t:ao.o.o.t:ti:t:':/}/::/aIOO::::::r::/::/rr~::r:$j2OQ: 279 139 300 1,148 898 1,000 3,970 3,946 3,932 3,306 3,801 3,500 96 87 110 783 470 425 813 0 975 o 0 0 3,562 3,780 4,500 720 738 740 1 ,473 626 1,000 254 333 200 o 65 50 0560 647 726 450 37 0 0 248 0 0 000 8 21 25 313 364 300 t::tfrtff7~.,nrHH:::f:HtHj.t"f:HH::H:::::arrtJSb1 Page n o 600 4,000 3,500 110 450 1,500 o 2,000 750 1,000 250 70 o 500 o o 100 25 375 :::::'~H::Hmf.&.ll.r o 600 4,000 3,500 110 450 1,500 o 2,000 750 1,000 250 70 o 500 o o 100 25 375 ..::aS~2$Q - FUND NUMBER 101-45000 RECREATION ADMINISTRATION 1996 RECREAnON ADMINISTRATION BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 4999 5170 6997 9997 CAPITAL OUTLAY Office Equipment TOTAL CAPITAL OUTLAY TOTAL RECREATION ADMINISTRATION o 475 0 500 500 1!~!~!::'i1ii.:~=I:'!:'::::!~!~!:lll:~;!;I.::'::.::'!!:::!!::i!III~I'::::::::::!;!:!:'1:::::i1:i.I'::::;:!::.::::!'II.:I::!::~ii'~I; SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Paper it Developer Used office chair 3.5- computer disk drive 300 300 140 140 Letterhead Envelopes Books Keys 50 100 50 25 city Manager Cut - $45 from computer and general supplies Other Services & Charaes Rototilling of community garden 8 people, continuing education Pager National conference 4 program brochures 300 600 110 950 4.000 Software support Network support Professional affiliations Copier machine State conference - Duluth 400 200 350 500 550 City Manager Moved - $2,500 to 101-45050, Recognition/Special Events, for newsletter City Manager Moved - $300 to 101-45050, Recognition/Special Events, for rototilling community garden Caoital Outlay Office furniture 500 Continaencies & Transfers None Caoital EauiDment ReDlacement Fund Purchases None Explanation of Personnel City Manager Add - Program Coordinator P. T. (.75), with additional time for the position available for assignment of duties now paid out in part-time salaries for Youth Program, Murzyn Hall, and back to the Paric budgets. This will allow appointment d a higher quality employee. Also add a 5OD-hour P. T. Cleric Typist. Cleric Typist /I position will be reassigned 3/4 time to Fire with 1/4 time remaining in Recreation office. City Council Cut - $2,000 for Cleric- Typist/Coordinator chan e 1995 1996 Total F.T.E. Total Total Total Total Comp Em 10 ee 1994 1995 Salaries Frin e Salaries Frin e & Frin e Recreation Director 1.00 1.00 46,812 10,155 45,976 10,152 56,128 Program Coordinator 1.00 1.00 23,742 6,747 26.134 7,324 33,458 33,400 ' CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND FUND NUMBER: 101-45001 ADOPTED 1996 BUDGET DEPARTMENT: YOUTH PROGRAM RECREAnON DIRECTOR DESCRIPTION This activity classification encompasses recreational programs provided to community youth programs and are provided for children ages 5-15 in ten separate sports such as volleyball and baseball. These offerings are particpation-oriented. with the focus on fun, socialization and athletic skill development. Summer playground programs are also included within this classification. These particular programs provide residents with supervised play opportunities at neighborhood parks. SUMMARY OF BUDGET The primary expense within this classiflC8tion is compensation due for personal services rendered. Such service providers include instructors, playground leaders, game officials, etc. Due to a change in procedure. funds have been shifted to line item 3050 to allow expert instructors to be compensated. Since youth coaches are not compensated, they are recognized for their time and dedication through the Coaches Appreciation Program, where they can receive items such as caps and mugs. PERFORMANCE OBJECTIVES 1) Complete transition from paid coaches to volunteers. 2) Streamline payment procedure regarding independent contractors. 3) Provide youth coaches with nationally recognized training program. CITY MANAGER RECOMMENDATION ., There is no significant change in the Youth program budget except various seasonal Recreation positions' salaries are to be taken over by the Program Coordinator position. On a related issue, in the Recognition/Special Events budget it is recommended that a -Back to the Parks ProgramU be established as an enhancement to our current summer recreation effort as funded in this activity. Page 79 FUND NUMBER 101-45001 YOUTH PROGRAM 1996 YOUTH PROGRAM BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1012 1220 1400 1510 1197 1999 2000 2170 2171 2175 2997 2999 3050 3600 4100 - 4200 4330 4375 4395 4997 8997 SupDlies PERSONAL SERVICES Seasonal Employees F.I.C.A. Contr. Unemployment Compensation Worker Camp Ins. Pre TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Program Supplies General Supplies Food Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Professional Services Insurance & Bonds Rents & Leases Program Activities Subscription,Memb. .;. Volunteer Recognition . . State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL YOUTH PROGRAM 28,360 11.773 22,700 19,000 19,000 2,219 885 1,737 1,480 1,480 06000 677 623 401 232 232 ff:rr::rlitlQl::':'rrr::,:rr:JI.1.Jfff'{:::mRil3l':::,:rr::rrt:flOttlj';;:::j,:r:ff:::r20ttUf 00000 30 1.972 3,000 1 ,275 1,275 10 23 0 0 0 6 8 100 100 100 tttt:tmt:tttt.':::t:::tttt:tt2~003::':t:ttt:':ttliUlo.tttttt:ttti:f...t\mtttt:tmt:1:1115, o 538 0 2,500 2.500 113 116 119 120 120 768 380 800 200 200 o 70 0 0 0 150 350 50 1,000 1,000 o 928 0 3,000 3,000 o 2 10 10 10 1"":'iI:'::::I"::li:.!ii:j::,:,:,,~:::';"::::':'~I.:ii'j:'I':':!l,.::,:!'!l!,I~la!:'l:i:'::":':I.!:::I:!:.::,'::II.::,:,!:;,:::,I":::':":':'I,::I.: SUMMARY OF COST FACTORS FOR THE COMING YEAR Food supplies Athletic equipment Other Services & Charges NYSCA Volunteer coach recognition Insurance & bonds Insurance None Capital Outlay None Continaencies & Transfers 100 1,000 1,000 3,000 119 120 Caoital EauiDment ReDlacement Fund Purchases None Page 80 FUND NUMBER 101-45001 1996 YOUTH PROGRAM BUDGET Explanation of Personnel Paid personnel perform services in all offered programs. Positions are numerous and varied, ranging from building supervisors to game officials and playground instructors. 1995 1996 Total Total F.T.E. Total Total Comp Total Total Camp Em 10 ee 1995 1996 Salaries Frin e & Frin e Salaries Frin e & Frin e Building Supervisor · See Note 2,000 188 2,188 2,000 182 2,182 Baseball 2,000 188 2,188 1,300 117 1,417 Basketball 3,500 330 3,830 2,500 225 2,725 Cheerteading 600 57 657 600 54 654 Football 250 23 273 250 22 272 Gymnastics 7,800 735 8,535 6,800 612 7,412 Playgrounds 3,500 330 3,830 3,500 315 3,815 Soccer 200 19 219 200 18 218 Softball 250 23 273 250 23 273 Volleyball 2,400 226 2,626 1,400 126 1,526 Wrestlin 200 19 219 200 18 218 -.. Note: · Building Supervisor Baseball Basketball Cheerteading Football Gymnastics Playgrounds Soccer Softball Volleyball Wrestling 300 250 500 100 40 780 430 33 75 300 28 2,836 Hours worked Page 81 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND FUND NUMBER: 101-45003 ADOPTED 1996 BUDGET DEPARTMENT: ADULT ATHLETICS SUPERVISOR: RECREAnON DIRECTOR DESCRIPTION This activity classification encompasses recreational programs provided to City adults. Leagues are administered in softball and basketball with drop-in activities such as coed volleyball, basketball and exercise also provided. Registration levels continue to grow. We are projecting excess revenue of $1,500 in 1996. SUMMARY OF BUDGET The primary expense items within this classification are fees paid for services rendered by officials and supervisory staff. Such services are provided by sanctioned umpires, referees and school district custodial staff. Seasonal employees provide building security. Subscriptions dues are paid to the state to sanction basketball and softball teams. Other expenses include program supplies such as equipment, trophies and first aid supplies. PERFORMANCE OBJECnVES 1) Restructure softball divisions and league formats. 2) Recruit additional women's softball teams. 3) Restructure adult drop-in activities. CITY MANAGER RECOMMENDATION No significant changes are being recommended. The availability of gymnasium space and athletic fields during seasons as established by the affiliate organizations prohibit significant expansion of these programs. CITY COUNCIL CHANGES 1) Increase $3,000 for Recreation rental NEI charges Page 82 FUND NUMBER 101-45003 ADULT ATHLETICS 1996 ADULT ATHLEnCS BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1012 1220 1400 1510 1997 1999 2030 2170 2171 2997 2999 3050 3420 3600 4100 4330 4395 4997 9997 SUDDlies Trophies Softballs PERSONAL SERVICES Seasonal Employees F.I.C.A. Contr. Umemployment Compensation Worker Comp Ins. Pre TOTAL PERSONAL SERVICES SUPPLIES Printing & Printed Forms Program Supplies General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof. Servo Advertising - Other Insurance and Bonds Rents & Leases Subscription,Membership State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL ADULT ATHLETICS 7,645 5,907 6,600 6,600 6,600 579 452 504 504 504 o 294 0 0 0 93 154 116 116 116 111t::m:::::tisisI7:::tt::t'mt@:::taUjbt:ttt:Jt:ttlilil2b'?:):m'tttt}tl.t~:::::):)t)it:::?}'ili:mo o 36 50 50 50 1,289 490 1,000 1,000 1,000 o 0 25 25 25 :t:\ittt\l'h2at:::::t:r::r::::t:,::::/'t::I2S:t::::,::t/I\/lU07.&.:\:r:r:::'f/::::f::dtt7.5t::rrtr::::t::r::a:i015. 9,037 8,523 8,700 8,700 8,700 165 0 350 350 350 73 75 75 75 75 o 0 0 0 0 1,872 2,112 2,000 2,000 2,000 84 33 50 50 50 1':::::I:::':::::::::II~:::::I:'::'::::::::'I::::I:::11il:::;::'::::,:"::i::':::.::~'IBi:,::::.,:,'ili:!':':!:"':I.!':!:'~:~II:::I:I:::::::I::':,::::::::::.::::~:I:i~: SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & CharQes Basketball officials Softball officials Softball sanction Basketball sanction Adult softbalVbasketball ads None Capital Outlay None Continoencies & Transfers 2,800 6,200 680 1,200 350 None CaDital EauiDment ReDlacement Fund Purchases 400 600 Page 83 FUND NUMBER 101-45003 1996 ADULT ATHLEnCS BUDGET explanation of Personnel Paid personnel perfonn services in all adult oriented programs. Positions are numerous and varied, ranging from building supervisors and program monitors to game officials. 1995 1996 Total Total F.T.E. Total Total Comp Total Total Comp Em ee 1994 1995 Salaries Frin e & Frin e Salaries Frin e & Frin e Building Supervisor · See Note 200 19 219 200 18 218 Activity Night 420 39 459 420 38 458 Full Court Basketball 500 47 547 500 45 545 Half Court Basketball 240 22 262 240 21 261 Open Sundays 1,200 113 1313 1,200 109 1309 Softball 2,000 188 2188 2,000 182 2182 Volleyball Co-Rec 640 60 700 640 58 698 Volleyball Women's 1,400 132 1532 1,400 127 1527 Note: · Building Supervisor Activity Night Full Court Basketball Half Court Basketball Open Sundays Softball Volleyball Co-Rec Volleyball Women's 33 70 83 40 200 330 106 175 1,037 Hours worked Page 84 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND FUND NUMBER: 101-45005 ADOPTED 1996 BUDGET DEPARTMENT: TRA VEUNG ATHLETICS SUPERVISOR: RECREATION DIRECTOR DESCRIPTION This activity classification encompasses athletic opportunities offered to City youth in grades 5-9. Teams are formed in basketball, baseball and soccer, with players selected upon ability. Teams are organized and equipped through the Recreation Department, which is unique in the metro area. Teams compete in metro area leagues, which are administered by independent governing bodies. The program operates at a loss due to high league fees. SUMMARY OF BUDGET The primary expense within this classification are for league membership dues and seasonal employee charges. Membership dues are paid to support league operations. with seasonal employees providing officiating and building security. An additional expense is the reimbursement provided to coaches to help defray the cost of traveling to games throughout the area. PERFORMANCE OBJECTIVES 1) Add additional opportunities for girls. 2) Provide assistance to new community athletic associates. 3) Provide coaches with nationally recognized training program. CITY MANAGER RECOMMENDATION No significant funding changes are being proposed for this budget. It is possible that increased activity by related booster and traveling athletics associations could assist in improving the quality level that can be reached through the current traveling athletics fee structure. Gymnasium rental charges are being proposed to NEI. Programs in the Traveling Athletics and Adult Activities will need to be adjusted to reflect the rental charge increase of approximately $4,500 to $5,500. A report on the fee increases to offset the cost increases will be filed with the City Council in the near future. Page 85 FUND NUMBER 101-45005 TRAVELING ATHLETICS 1996 TRAVELING ATHLETICS BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1012 1220 1510 1997 1999 2170 2171 2897 2999 3050 3310 3600 4100 4330 4395 4997 9997 SUDDlies Keys First Aid PERSONAL SERVICES Seasonal Employees F.I.C.A. Worker Comp Ins. Pre TOTAL PERSONAL SERVICES SUPPLIES Program Supplies General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Local Travel Expense Insurance and Bonds Rents & Leases Subscription,Memb. State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL TRAVELING ATHLETICS 6,764 2,148 5,900 5,900 5,900 433 165 452 452 452 174 67 104 85 85 k::t:II~~'~t!t.l:m::t:,tttt:::~~:m~a_::r:IIittMit":f:rtttttrt:ll~II\itt~~:~::::':{.~43'\ 18 15 100 100 100 o 0 15 15 15 !~II::m::::m:II:~t::Iil:It:::t':::::::~::i:::l:t::,:::@:j.r::r:,::::t:::~mfl::::n&::t::r:,::tt:f::,tf::t:":llmt:tf}f'ttt:::ftUII 424 795 300 300 300 o 284 1,000 1,000 1,000 48 49 50 50 50 o 0 0 0 3,000 3,964 4,984 6,072 6,072 6,072 1 0 25 25 25 11:::I!':,:..::i:'i:!',.:\:"I.:::::li:i.::.:i::;::i:::::::1.:::.:'.'::.1;;:::1:,1:,::1.::':.:'.::.:::',.::'::.:,:::I.::;J.':::,::!.I:I:I::':::i'I::i:,:,:,:IIII,: SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & Charoes Soccer League officials 400 Traveling mileage, $50 x 20 coaches 1,000 Baseball sanction 3,000 Basketball sanction 3,000 25 75 City Council Add - $3,000 for recreation rental NEI charges Capital Outlay None Continoencies & Transfers None Caoital EauiDment ReDlacement Fund Purchases None Page 86 FUND NUMBER 101-45005 1996 TRAVELING ATHLETICS BUDGET Explanation of Personnel Paid personnel perform a number of services within this classification ranging from building supervisors and scorekeepers to game officials. 1995 1996 Total F.T.E. Total Total Camp Total Total E 10 ee 1995 1996 Salaries Frin e & Frin e Salaries Frin Building Supervisor · See Note 400 38 438 400 37 Baseball 2.400 226 2626 2,400 218 Basketball 2,500 235 2735 2,500 227 Soccer 600 57 657 600 55 Note: · Building Supervisor Baseball Basketball Soccer 66 340 350 85 841 Hours worked Page 87 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND - FUND NUMBER: 101-45010 ADOPTED 1996 BUDGET DEPARTMENT: SILVER LAKE BEACH SUPERVISOR: RECREATION DIRECTOR DESCRIPTION Silver Lake Beach, located at 45th and Stinson, is open to the public from Memorial Day through Labor Day, although no _ lifeguards are on duty. These were eliminated due to declining attendance and quality of the water. Signs are posted indicating that lifeguards are not on duty. SUMMARY OF BUDGET The 1996 budget remains virtually the same except for a $10 increase in utilities and budgeted amount for electric. PERFORMANCE OBJECTIVES 1) Offer a safe and well-maintained public swimming beach. CITY MANAGER RECOMMENDATION City Manager moved this department to a single line item (4379) in the Recognition/Special events department. Page 88 FUND NUMBER 101-45010 SILVER LAKE BEACH 1996 SILVER LAKE BEACH BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1012 1220 1510 1997 1999 2171 2990 2997 2999 3050 3105 3210 3600 3800 3810 4100 4395 4997 9997 Supplies Ring buoy . PERSONAL SERVICES , Seasonal Employees . F.I.C.A. Contr. Worker Comp Ins. Pre TOTAL PERSONAL SERVICES SUPPLIES General Supplies . Convn Purchase Resale ~ TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Professional Services Training & Educ Activities Telephone Insurance and Bonds Utility Services Electric Rents & Leases State Sales Tax - TOTAL OTHER SERVICE CHARGES TOTAL SILVER LAKE BEACH 6,360 6,116 0 0 486 483 0 0 305 212 0 0 ::r:::f::::Iin'Jilt::r:fftf::f'r'fBlll:jrr:::f:t:m::::::{::f:~::r:::b.(::::::~::::r:'rf,r'::fm~:~'f'Ho. o o o .. ......D.. . . . . . . . . .. . . .. . . . ...... ..... '" . .. ........., .. . . , . . . . . . . . . . .. . .. ;':';';';';':':';'::.':'::;:: ..-:-: o 0 150 0 0 00000 :Imr:::rk:W':::::rftlffr':rrIIIIt::::~ff,a)IIWIItI:::::::tdlOrII:ftf:::I:::fff':::::::::':V::::mI:""'I:~.,:0 21 0 0 0 0 00000 137 157 150 0 0 55 56 60 0 0 273 15 280 0 0 o 239 0 0 0 o 0 0 0 0 88 28 90 0 0 :::~:::'::':::::::::::;::::ii.;::::!::':::::!:::l'::'::::l.::':':::il:::::::!"!.:!:::::!::!'::.::':::::'::::11':::1:"::::::;::'::;::::::::::::::::::::::::;::.:::.1:,:1::::,:::,;':,',:,:::,:,1,::;:;::1:::::1;::;:::::~: SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & Charoes Telephone NSP utilities Electric City Manager Add - $250 for telephones None Capital Outlay None ContinGencies & Transfers Caoital EauiDment ReDlacement Fund Purchases None 50 150 290 80 City Manager Moved - This department to Recognition/Special Events, 101-45050. Page 89 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND FUND NUMBER: 101-45030 ADOPTED 1996 BUDGET DEPARTMENT: TRIPS AND OUTINGS SUPERVISOR: RECREAnON DIRECTOR DESCRIPTION This activity provides seniors the opportunity to go on both one-day outings in and around the metropolitan area and - extended trips to locations both in- and out-state. An average of 22 one-day trips are taken yearly with an average attendance of 60 participants. SUMMARY OF BUDGET There is an increase in the 1996 budget due to the fact that costs have gone up in postage, bus costs, and general trip - costs. Trip participants pay for each trip they participate in. The trip program revenue exceeds program expenditures. PERFORMANCE OBJECTIVES 1) Included in Senior Citizens budget. CITY MANAGER RECOMMENDATION - The Travel and Outings program activities are proposed to increase from the 1995 budget level. However, although the fees have been increased by $3,000, they are not fully reflective of the actual program costs. Additional increases may be in order. Page 90 FUND NUMBER 101-45030 TRIPS & OUTINGS 1996 TRIPS' OUnNGS BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 1999 2030 2171 2175 2997 2999 3210 3220 3600 4100 4200 4395 4997 9997 SUODlies SUPPLIES Printing & Printed Fonns General Supplies Food Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Telephone and Telegraph \ Postage Insurance and Bonds .. Rents & Leases Program Activities State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL TRIPS & OUTINGS 580 58 33 it",~::i')rt:imIt1) 516 600 600 63 100 100 83 150 150 :):???::)):imR2'::)i?::i??:im:IId:)':i)))))?:??15bF. .. 600 100 150 .::))\110.. 2 1 10 10 10 410 289 450 520 520 144 147 150 150 150 2,703 2,823 3,000 4,500 4,500 16,087 20,334 18,000 23,000 23,000 43 41 45 45 45 ':i:I,,',,'I::':':'I'1':.:!':'I::'I:I:~'~:I::,':',"I",'1.,:::1:::1:1:::::.:'::'1:11.1::::1:1:1,:,;,1::,1:'::,:,1::::1:,1111:::,11:;,::::',:1:1,:::::1:1:&' SUMMARY OF COST FACTORS FOR THE COMING YEAR Trip flyers sent out quarterly Name tags Other Services & Charges Postage for mailing trip flyers Buses for trips scheduled through Department Trips & transportation booked as one 600 50 520 4,500 23,000 Increases due to rise in bus costs and increase in trip prices. None Capital Outlay None Contingencies & Transfers CaDital EauiDment ReDlacement Fund Purchases None Explanation of Personnel Trips & Outings is administered by the Senior Citizens Coordinator. Page 91 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND - FUND NUMBER: 101-45040 ADOPTED 1996 BUDGET DEPARTMENT: SENIOR CITIZENS SUPERVISOR: RECREAnON DIRECTOR DESCRIPTION The Senior Center provides a wide variety of educational, social, and recreational programs to individuals 55 years and _ older. The Center is considered a focal point for the metropolitan area and provides resource information concerning senior issues. The Center provides daily programs Monday through Friday and is handicapped accessible. SUMMARY OF BUDGET The proposed 1996 Senior Citizen's budget shows a $600 increase in supplies due to an increase in program participation. There is a decrease in Other Services and Charges because the number of line dance sessions has been reduced. PERFORMANCE OBJECTIVES 1) To have ready access to van transportation for senior programs by 1997. Research possibilities in 1996. 2) To increase the -Handyworks- program which helps seniors with yard work, shoveling, etc. 3) To develop outdoor bocce ball leagues during the summer months. CITY MANAGER RECOMMENDATION No changes over that which was submitted by the Recreation Department are proposed. Page 92 FUND NUMBER 101-45040 SENIOR CITIZENS 1996 SENIOR CITIZENS BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1010 1210 1220 1300 1510 1997 1999 2000 2010 2030 2170 2171 2175 2997 2999 3050 3105 3220 3310 3320 3600 4100 4200 4300 4330 4390 4395 4997 9997 Supplies PERSONAL SERVICES Regular Employees P.E.R.A. Cootr. F.I.C.A. Contr. Insurance Worker Cornp Ins. Pre TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Printing & Printed Forms Program Supplies General Supplies Food Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof. Services Training & Educ Activities Postage Local Travel Expense Out Of Town Travel Insurance and Bonds Rents & Leases Program Activity Fees Misc. Charges Subscription,Memb. Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL SENIOR CITIZENS 33,8n 34,046 34,056 35.568 35.568 1,518 1,531 1,526 1,593 1,593 2.591 2,660 2,605 2.721 2,721 2,394 3,240 3,240 3.600 3,600 251 180 211 260 260 (':::::::::::t\lIilSi\t:t:f::t::::t:::li.1:ftt:tt:tlitl3l::::)'t':tt:fUifa:tt:t:)tt:g}f'a 111 o 1,190 436 32 986 ::://:':///::11,. 28 110 110 110 o 150 150 150 1.245 1.150 1,500 1,200 333 450 450 450 o 50 0 0 1/243 1 ,000 1 \300 11300 U):)tt?tt2l:M::::/:'::??://a;"o.:::ttt,:/mt:/:::8.lS10//:::/m,:t:t?JI210! 3,081 3,867 4,600 4,400 135 55 200 200 o 152 200 200 253 242 250 300 o 0 100 100 216 221 225 225 147 256 300 475 o 0 100 0 300 300 300 300 78 86 80 95 135 139 150 180 116 113 120 120 ".i::ii::::il:i:i=:iii:::iiiiiiii:i:::i:i:.:ii==:iiiiii':iii.:i.:'::l1:::::ii:':i:::::i:i!'::i...i=~~i.' SUMMARY OF COST FACTORS FOR THE COMING YEAR Senior newsletter issued monthly Food supplies 1,500 1,300 Increase due to more being printed, and number of seniors coming to the senior center. City Manager Cut - $300 from printing & printed fonns Other Services & Charoes Defensive driving Line dancing instructors Movie rentals Art Institute bus Golden Age Club Christmas dinner 3,200 1,200 75 400 (4x a year - $100 each time) 300 Page 93 4,400 200 200 300 100 225 475 o 300 95 180 120 .:.i::i.i:i.::':.~~5~... ..63.547 FUND NUMBER 101-45040 1996 SENIOR CITIZENS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) CaDital Outlay None Continaencies & Transfers None - Capital EquiDment Replacement Fund Purchases None Explanation of Personnel - Paid personnel oversee the Senior Citizens Center and Trips & Outings Program. There are no anticipated changes, and the staffing pattem is the same. 1995 1996 Total Total F.T.E. Total Total Comp Total Total Camp E 10 ee 1995 1996 Salaries Frin e & Frin e Salaries Frin e & Frin e Senior Citizens Coor. 1.00 1.00 34,056 7,582 41,638 35,568 8.174 43,742 Page 94 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND FUND NUMBER: 101-45050 ADOPTED 1996 BUDGET DEPARTMENT: RECOGNITION/SPECIAL EVENTS SUPERVISOR: RECREAnON DIRECTOR DESCRIPTION The Volunteers budget has been reduced with the elimination of the Volunteer Coordinator. Special events and projects are being coordinated by Recreation staff, intems, and volunteers. SUMMARY OF BUDGET The City Manager proposes to re-align this budget to incorporate various special event activities. PERFORMANCE OBJECTIVES ') Identify methods to integrate .Values First. program into delivery of City services. 2) Enhance format and content of City newsletter. 3) Conduct diversity training for City officials and employees. 4) Reorganize City events and volunteer recognition budgets. 5) Continue utilization of volunteers to assist staff in the provision and supervision of recreation and leisure programs. CITY MANAGER RECOMMENDATION This budget incorporates all of the special events, miscellaneous civic affair projects that were previously funded in the , 995 Volunteers budget or the City Council budget. The budget incorporates approximately $9,000 for the beautification program. The Council may want to meeting with beautification project members to determine if there are additional projects they are contemplating that require additional funding. The Heights Pride budget was reduced from $6,500 to $4,500 assuming greater private sponsorship of the event. There has also been some discussion to incorporate the Heights Pride activities into the Jamboree week. Additionally, we incorporated $10,000 for a .Back to the Parks Program. to encourage greater community and youth utilization of the parks during the summer months. The Council may want to incorporate some .seed money. into this budget to encourage the development of an electronic signboard project, construction of a gazebo at the old-fashioned skating rink, or a competitive grant to be awarded to neighborhoods for funding of special neighborhood improvement pr~ects. . CITY COUNCIL CHANGES ') Increase $2,000 in diversity staff training 2) Increase $4,000 in citizen communication/public relation publications Page 95 FUND NUMBER 101-45050 RECOGNITION/SPECIAL EVENTS 1996 RECOGNlnON/SPEClAL EVENTS BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1010 1011 1012 1020 1070 1050 1080 1210 1220 1225 1300 1400 1510 1700 1800 1997 1999 2000 2010 2020 2030 2170 2171 2175 2280 2282 2997 2999 3050 3105 3250 3310 3430 3440 4330 4371 4372 4373 4374 4375 4376 4377 4378 4379 4380 4381 4390 4395 4997 9997 PERSONAL SERVICES Regular Employees Part Time Employees Seasonal Employees Overtime Reg.Emp. Interd Labor Service Severance Pay Int.Oept.Labor Cr. P.E.R.A. Contr. F.I.C.A. Contr. Flex Benefit F.I.C.A. Insurance Unemployment Comp Worker Comp Ins. Pre Allocated Fringe Inter Oept Fringe Cr TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equip Computer Supplies Printing & Printed Forms Program Supplies General Supplies Food Supplies Vehicle Repair & Parts Gas,Oil, Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Educ Activ (BoardlCornmfTrain) Other Communications Local Travel Expense Advertising Other (Events) Newletter Subscription,Memb. Queen Events City Float Bus Maintenance Empl. Recognition Volunteer Recognition Misc. Civic Affairs Heights Pride Special Events Silver Lake Beach Comm & Boards (Recognition) Back to the Parks Program Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL RECOGNIT10NlSPECIAL EVENTS o o o o o o o o o o o o o o o .................. ........... ))(((({{):{(Q 34,032 0 0 0 o 9,000 0 0 o 0 0 0 000 0 o 0 0 0 1,219 0 0 0 o 0 0 0 1,519 0 0 0 2,671 689 0 0 39 0 0 0 3,240 0 0 0 o 0 0 0 763 238 0 0 o 0 0 0 o 0 0 0 ':r't::::t:::q.lm::/::::::':::t/m'~127::tmI:t:t):::t::t\{::://::o.t::rt::::ttt/:ttr:/ij( o 139 o 125 o 0 o 0 o 0 o 49 o 311 o 0 o 0 ... .::..:',://::o:::rt:/::::://kI24:::: 250 250 100 100 o 0 375 375 o 0 250 250 500 500 o 0 o 0 :':::ra:~I1$:::'::/::::':tr'/?n4r&n/::r 250 100 o 375 o 250 500 o o ..........I..m. . ............. ,'" " .................... .... .... ", ............ . .:.;.:.......;.:.:.:.: :t.....;.: ,::. o 0 200 500 2,500 o 215 600 600 600 o 0 75 0 0 o 651 600 0 0 o 225 700 1,000 5,000 o 0 0 16,000 16,000 o 267 300 0 0 o 0 0 4,700 4,700 o 0 0 2,000 2.000 o 0 0 2,500 2,500 o 0 0 2,500 2,500 o 1,633 7,000 9,750 9,750 o 0 0 2,000 2,000 o 0 0 4,500 4,500 o 0 0 ~,ooo 2,000 o 0 0 1,070 1,070 o 0 0 3,224 3,224 o 0 0 10,000 10,000 00000 o 35 50 50 50 :.:ll::..l:::::::::ll:l::ll:::::::.:....::,~ll:.:l::::ll.:..l.:ll.::ll':!:II:::,ll[;ll:ll::::.!l'!..III::;];::1IllI:I.:III.:::.I:.:::.:::==:j.r::II[::::.::1: Page 96 FUND NUMBER 101-45050 1996 RECOGNInON/SPEClAL EVENTS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR SUDDlies NoteboOks, folders, pens, calendar, film, developing, books, batteries Display board letterhead, manuals, invitations Food supplies Paperplates,cups,nap~ns 250 100 375 500 250 Other Services & Charges Plaques Volunteer dinner, lunches, picnics Subscriptionslmemberships, 6 professional affiliations Local travel Newsletter, recreation brochures Training & education 500 2,500 300 600 700 600 City Manager Add - All increases are dollars moved in from Recreation Administation, Civil Defense, Silver Lake Beach and Mayor Council budgets City Manager Add - $10,000 for Back to the Parks program City Council Add - $2,000 for increase in diversity staff training City Co~ncil Add - $4,000 for increase for citizen communication/public relation publications CaDital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None explanation of Personnel The Volunteers Program no longer has any penn&nent staff. Page 97 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND FUND NUMBER: 101-45129 ADOPTED 1996 BUDGET DEPARTMENT: MURZYN HALL SUPERVISOR: RECREAnON DIRECTOR DESCRIPTION In an average year, Murzyn Hall (JPM) is used approximately 2,500 hours for classeslactivites; 1,500 hours for weddings/receptions; and 1,000 hours for meetings/seminars. Approximately 15% of the users are charged while the remaining 85% are various organizations that are fee-waived. Murzyn Hall is in operation 7 days a week and runs on a near full capacity throughout the year. SUMMARY OF BUDGET The 1996 budget for Murzyn Hall has increased in two areas. Personal Services increased due to one additional part-time staff person and an increase in overtime hours for the head custodian. There is also an increase in capital improvements with 3 projects being requested. PERFORMANCE OBJECTIVES 1) Examine staffing alternatives (custodians, CSO's, building supervisor) for Murzyn Hall events. 2) Strive to provide better customer service to all users of JPM. 3) Strive to reduce need for overtime by janitorial staff at JPM. CITY MANAGER RECOMMENDATION Murzyn Hall overtime should be further evaluated by the City Council and reallocated to additional personnel. Additionally, the alternative of scheduling realignment is currently being looked at to address the overtime problem. Moreover, the proposed Program Coordinator position in Recreation will be scheduled for evening hours to assist with weekday evening utilization of Murzyn Hall. CITY COUNCIL CHANGES 1) Cut $5,000 from JPM fulltime/overtime 2) Add $2,500 to reallocate for JPM fulltime overtime to partime Page 98 FUND NUMBER 101-45129 MURZYN HALL Actual 1993 1996 MURZYN HALL BUDGET Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1010 1011 1020 1021 1070 1080 1210 1220 1225 1300 1400 1510 1700 1800 1997 1999 2000 2010 2030 2160 2161 2170 2171 2172 2175 2280 2990 2997 2999 3050 3105 3210 3250 3310 3430 3600 3800 3810 3820 3830 3840 3850 4000 4020 4050 4100 4300 4390 4395 4997 PERSONAL SERVICES Regular Employees Part Time Employees Overtime Reg.Emp. Overtime Part Time Interd Labor Service Interd Labor Cr P.E.R.A. Contr. F.I.C.A. Contr. Flex Benefit F.I.C.A. Insurance Unemployment Compensation Worker Comp Ins. Allocated Fringe Interd Fringe Cr TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Equipment Printing & Printed Forms Maint & Const Material Chemicals Program Supplies General Supplies Uniforms Food Supplies Vehicle Repair & Pts Comm for resale TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Ed Activities Telephone & Telegraph Other Communications Local Travel Expense Advertising Other Insurance & Bonds Utility Service NSP Water Minnegasco Refuse Sewer Repair & Maint.Serv. Honeywell Contract Garage,Labor, & Burden Rents & Leases Mise Charges Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES 27,512 27,926 27,839 29,358 29,358 25,347 27,137 29,903 34,405 36,905 6,116 9,170 5,000 10,000 5,000 00000 26,312 25,514 19,500 25,500 25,500 o 0 0 0 0 2,5n 2,589 2,722 3,303 3,303 4,342 4,701 4,452 5,426 5,426 171 206 193 217 217 3,120 3,240 3,240 3,600 3,600 o 257 0 0 0 5,991 6,196 5,220 3,489 3,489 10,016 9,705 7,430 10,200 10,200 o 0 0 0 0 r:::m:m::1:nWS04::m:m:':::::::i:1:1S1.,:::::m::'\\105.~::\:m:m:i:::i:I2$)'08U\\::i::::m1~W_n 53 58 60 60 60 152 623 750 750 750 o 160 100 100 100 489 0 200 200 200 619 228 500 600 600 ~ 06060 60 6,214 5,672 7,000 7,000 7,000 143 182 200 200 200 o 32 0 0 0 27 0 50 150 150 3,326 3,539 4,000 4,000 4,000 I\:\i:::ljn081:::m:':\:{:m::::t'QiJ.tg\:?::\::\Il:e~s.2Q:'tUtm\::::':\i1:3.1'2Q:::\\:t::r':::mi:lan~:: 187 o 582 95 o o 3,917 8,120 o o o o o 1,922 27,575 184 953 15 150 617 tU::::::tit14l$11; Page 99 688 20 639 87 o 147 4,015 185 o 480 o 6,036 396 5,116 27,575 74 900 o 195 769 ::::::::::::'t:\i:17~o;j 200 250 200 100 650 550 100 100 o 0 o 0 4,115 4,150 o 0 o 0 600 600 o 0 9,500 9,500 600 600 6,000 6,000 27,575 27,576 200 200 1,000 1 ,000 o 0 150 150 1,500 1.600 ::::mtsma90:::::'wm)W{$2~3nt 250 100 550 100 o o 4,150 o o 600 o 9,500 600 6,000 27,576 200 1,000 o 150 1,600 :t::::}:m$2~$t6 . FUND NUMBER 101-45129 1996 MURZYN HALL BUDGET MURZYN HALL Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 4999 5120 5130 5180 5997 8998 8110 8997 9997 CAPITAL OUTLAY Building & Improvement Imp. Other Than Bldg. Other Equipment TOTAL CAPITAL OUTI.A Y CONTINGENCIES & TRANSFERS Vandalism TOTAL CONTINGENCIES & TRANSFERS TOTAL MURZYN HALL 11,985 0 10,800 0 0 00000 330 2,340 0 0 0 itt:f:'::H11~a1&./:t::tr:flt:HIJMlt::r':rHff:lf~IO(Kt:r::lH:/'r:'ffrtflf:rt:ff::::::::::/:::frttO: o 296 0 0 0 :::.:::,:,;:::==I:":::I.i::::I!:II:::i::I::il.:,::I::::~1:~:i1:!.I;I:.:'::::.~::~:.:.::J.ll!i=~a:::I::::::::.::.:,;:,:::.:;',~=iil SUMMARY OF COST FACTORS FOR THE COMING YEAR SUDDlies Replacement of 5 tables/20 chairs Dishwasher chemicals Ught bulbs Silverware Lumber Ceiling tiles Main hall floor, refurnishing materials 750 380 250 200 220 200 1,200 Toilet products Paint/plaster Pre-mix Uniforms Bags 600 350 4,000 200 150 Other Services & Charoes Alarm monitoring Continuing education Telephone Pager Insurance 200 100 650 100 4,150 Carpet cleaning Sanding main hall floor Honeywell contract Mops/towels 2,000 2,200 27,576 845 Capital Outlay Kitchen wall 5,000 Main hall floor 4,000 Carpet for Ostrander/Sr. lounge 4,000 Landscape west entrance of Murzyn Hall 5,000 Kitchen wall: The wall behind the stove is cracking and will need to be redone. Main hall floor: The main floor needs to be redone as boards are beginning to pull apart and gaps can become a safety hazard. Carpet: The carpet is 9 years old and has had extensive wear not only from the senior center, but from renting to groups. The fraying is also beconvning a safety hazard. Landscaping: The area near and around the west entrance to Murzyn Hall, if landscaped, could be used for pictures by groups renting the hall (weddings, graduation parties, etc.) City Manager Move - $18,000 to Fund #411 Capital Improvements General Govemment Buildings. Page 100 FUND NUMBER 101-45129 1996 MURZYN HALL BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Contingencies & Transfers None Caoital Eauipment ReDlacement Fund Purchases None ... Explanation of Personnel John P. Murzyn Hall operates with one full-time and five part-tine employees. The full-time custodian is responsible for the day to day operations and directs the work of the part-timers. The moming part-time custodians set up and clean- up the activities. The evening part-time custodians supervise the activities and perform light custodian duties. City Council Cut - $5,000 from JPM fulltime overtime City Council Add - $2,500 to JPM parttime employees to offset cut in fulltime overtime 1995 1996 Total Total F.T.E. Total Total Comp Total Total Comp Em ee 1995 1996 Salaries Frin e & Frin e Salaries Frin e & Frin e Head Custodian 1.00 1.00 31,839 11,017 42,856 39,358 10,236 49,594 Custodian I 0.5 9,287 1,569 10,856 Custodian I 0.5 0.5 9,220 1,558 10,n8 9,807 1,653 11,460 Custodian II 0.5 0.5 5,614 949 6,563 6,685 1,126 7,811 Custodian II 0.5 0.5 5,782 9n 6,759 5,880 991 6,871 Custod{an II 0.5 6,153 1,038 7,191 Custodian II 0.5 5,880 991 6,871 Page 101 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND NUMBER: 101-45200 ADOPTED 1996 BUDGET DEPARTMENT: PARKS SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the maintenance of the City's 15 parks, including the 3 wading pools, 8 skating and 5 hockey rinks, 12 baseball diamonds, and other recreational facilities. This fund group also provides exterior maintenance for all municipal buildings. SUMMARY OF BUDGET Park Capital Improvements Fund *412 has been incorporated into this budget. The overall combined proposed budget is $742,256, a decrease of $4,830 from the adopted 1995 budget. Budgeted personnel costs increased $32,906, which includes some step movement and contract increases. The majority of the increase is due to the way Public Works personnel costs are distributed across all departments and assignment of sick, vacation, and holiday time costs. There is no increase in personnel. Supply costs remained at 1995 levels and other services actually declined almost $3,000. PERFORMANCE OBJECTIVES 1) In conjunction with Recreation, develop and implement a City-wide survey to determine current and future user needs. 2) Develop plan for efficient transportation of seasonal Park Department employees. 3) Evaluate current park mowing methods. 4) Evaluate change of supervision in skating rink attendee stafffing from Park Department to Recreation Department. CITY MANAGER RECOMMENDATION The most significant change in the Parks budget was a $3,000 reduction in the repair and maintenance line item. The reduction is more consistent with the historical spending trends. Page 102 FUND NUMBER 101-45200 PARKS Actual 1993 1996 PARKS BUDGET Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1070 1700 1997 1999 2000 2010 2020 2030 2070 2160 2161 2170 2171 2172 2173 2280 2282 2990 2997 2999 3050 3105 3120 3210 3220 3250 3310 3320 3410 3430 3500 3600 3800 3810 3820 3830 3840 3850 4000 4020 4050 4100 4300 4330 4376 4380 4390 4395 4997 PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Supplies Printing & Printed Fonns Training & Instr Supplies Maint,& Const.Mat. Chemicals Program Supplies General Supplies Unifonns Protective Gear Vehicle Repair& Part Gas,Oil,Lubricants Comm.Purch.for Resale TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training Ed & Act. Educational Reimbursement Telephone & Telegraph Postage Other Communication 4' Local Travel Expenses Out of Town Travel Exp Advertising Employment Advertising Other Legal Notice Publishing Insurance & Bonds Utility Services Utilities-Electric Utilities-Water Utilities-Gas Utilities-Refuse Utilities-Sewer Repair & Maint.Serv. Honeywell Maint Contract Garage,Labor, Burel Rents & Leases Misc. Charges Subscription,Memb. Misc. Civic Affairs Commission & Boards Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES 212,705 223,359 237,651 263,833 263,833 93,950 91,098 114,578 121,302 121,302 Mr::::i..i_....':mww::=:\:'..jl_:.:.::=:::=:W::=:~:.:'.r.::::::::::.::::J_l1ae::=::.'.":.w..::m::::;.$.11.3$.... 47 11 0 0 0 174 0 100 100 100 o 0 0 0 0 o 8 0 0 0 o 0 100 100 100 13,506 7,122 16,900 16,900 16,900 3,209 2,560 6,025 6,025 6,025 o 87 0 0 0 20,838 19,120 28,260 27,460 27,460 674 1,232 620 620 620 502 438 800 600 600 10,767 11,357 8,500 10,000 10,000 6,299 7,499 6,671 5,307 5,307 00000 ..:.:t..:m::::::::.iOj&:mttitttkUl_t)kJ:m.:(I1~I'tI':'m.tmm:tJt"'d.la:'.'):t:mmtrtl1'd12. 444 445 o 4,921 o 43 o o o o 188 12,146 18,471 o o o o o 5,634 25,706 18,979 23,335 104 281 189 363 1,918 4,572 ;r::::::?ll:72139 Page 103 145 200 600 180 1,050 1,200 o 200 200 4,375 5,653 4,866 10 0 0 27 60 60 30 50 150 o 300 300 67 0 0 000 o 80 80 12,450 12,761 13,144 1,628 0 0 5,706 0 0 2,650 2,520 2,725 4,268 0 0 3,062 3,558 2, n5 1,344 2,323 2,625 894 8,800 6,200 25,706 25,706 25,706 14,948 19,000 17,100 30,806 29,765 32,173 293 500 500 231 230 230 o 300 200 449 400 400 2,256 275 275 3,590 5,500 5 200 :::t:,t\Ua.alStW::):JI:II:U"::t':m:t:....:j:l&.lD: 600 1,200 200 4,866 o 60 150 300 o o 80 13,144 o o 2,725 o 2,n5 2,625 6,200 25,706 17,100 32,173 500 230 200 400 275 .X)' ... ,~,~~o pp1162109 FUND NUMBER 101-45200 4999 5120 5130 5150 5170 5180 &997 6999 8110 8997 9997 PARKS CAPITAL OUTLAY Building & Improv. Imprv.Other Than Bldg. Vehicles Office Equipment Other Equipment TOTAL CAPITAL OUTLAY . CONTINGENCIES & TRANSFERS Vandalism TOTAL CONTINGENCIES & TRANSFERS TOTAL PARKS 1996 PARKS BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 1,175 0 0 0 0 3,141 0 1,500 0 0 00000 00000 g)f':::H:::j:_1Ui?:t:I::::::::::::r}f::J.~::m::I::::::I~:~:::::at_:r::::r:t;::::m::::::l:::H:::f::m.tr::::I:JJ:mmmmmmt:::oc 1,490 1,221 1,500 1,500 1,500 II!i!'!!:!!!:!I'i~.!!,!i!II:!:!:!!i!!:!!!:!..'.:::~':!!11!1~f..."~!!:!!!:::l!:i!!:li!:I!I.~.'!:!!!:,I:!:::::~::i!,.,!.!I!. SUMMARY OF COST FACTORS FOR THE COMING YEAR SUDDlies Overiay Keyes hockey rink Park building general supplies Fencing materials Door replacements Playground replacement parts Mats for skating & playground access Vehicle repair parts Weed, feed & crabgrass control 5,000 7,200 1,300 2,160 3,400 2,000 11,000 4,000 Black dirt, grass seed, lumber & cement Sand for beach Treated wood ties, playground Wading pool chemicals Various maintenance materials Christmas lighting Fuels Overtay Keys hockey rink 6,100 1,000 1,500 925 7,200 1,000 5,307 5,000 Keyes Hockey rink - asphalt bottom in need of overtay. Mats- In order to meet ADA requirements for playground equipment access. City Manager Cut - $1,000 from vehicle, repair & parts. Other Services & Charges Park building telephone service Insurance & bonds Utility-water Utility-refuse Garage space rental Utility-sewer Sealcoat charges Honeywell maint. Garage labor Drug & alcohol testing (CDL) Satellite rental Uniform rental 4,866 13,144 2,725 2,n5 24,733 2,625 3,000 25,706 17,100 1,000 6,390 1,050 City Manager Cut - $1,000 from expert & professional services City Manager Cut - $600 from training & ed activites City Manager Cut - $3,000 from repair & maintenance services Page 104 FUND NUMBER 101-45200 1996 PARKS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) CaDital Outlay Roof, Lomianki Bldg Roof, Prestemon Bldg Roof, Sullivan Shelter Picnic shelter w/restrooms, Huset West Regrade skating area, Mathaire Tennis court resurfacing, Huset West Complete pathway, Mathaire Picnic shelter Silver Lake Beach 5,000 5,000 10,000 30,000 10,000 10,000 6,000 10,000 Bldg. rehab, McKenna Playground replacement, Huset West & Gauvitte Bleacher replacement, Huset #3 & '5 Replace rotted timber, laBelle Security light, Huset Wanning houses door replacements Fumaces at Keyes & Mathaire 20,000 30,000 12,000 3,000 1,200 5,000 4,500 Roofs: These two building roofs are in need of repair due to age. Building rehab: McKenna - staff is suggesting that a major rehab of a park building be scheduled each year. This would allow a longer life for the buildings. McKenna was originally budgeted in 1995 but as the estimated cost to do rehab exceeded the budget, Ostrander was done. At McKenna, sliding wood north/south walls need to be replaced, as well as windows and doors. Picnic Shelter with restrooms - Huset West: This building would be in the area of the wading pool. Currently, pool users must either use a satellite or JPM. Providing this facility should greatly enhance the quality of use for the wading pool patrons. Sullivan Shelter Roof: Modification to the structure has reduced but not eliminated vandalism. Staff proposes to install metal sheeting type roof. Cost is for materials only -labor by our forces. City Manager Moved - $170,700, all capital items to Capita/Improvements Parks Contingencies & Transfers Vandalism 1,500 Caoital EauiDment ReDlacement Fund Purchases Original City Purchase Original Proposed Manager Item DescriDtion Date Cost Cost Prooosed Groundsmaster (1216) 1988 10,393 55,000 55,000 Portable Scaffolding 0 6,000 0 Trailer ('230) 1990 3,460 3,500 3,500 '216, Groundsmaster: This equipment has been in service for 7 years. This equipment is primarily used to cut grass in the parks and at municipal buildings. Staff feels it should be replaced with equipment that can cut a wider swath to reduce crew time. Scaffolding: This equipment would allow crews to make faster and safer repair to buildings and lighting. '230 Trailer: The original intended use for the trailer was for hauling 2 riding Iawnmowers, weed whips, hand mowers, trash barrels, and hand tools. The present trailer has not been utilized as planned because it was improperly designed. City Manager Cut - $6,000 for the portable scaffolding Page 105 FUND NUMBER 1996 PARKS BUDGET 101-45200 Explanation of Personnel 1995 1996 Total Total F.T.E. Total Total Camp Total Total Comp E ee 1995 1996 Salaries Frin e & Frin e Salaries Frin e & Frin e P .W. Director 0.17 8,622 4,157 12,779 9,653 4,438 14,091 P.W. Supt. 0.23 9,033 4,355 13,388 10,618 4,882 15,500 Admin. Assistant 0.19 5,313 2,562 7,875 5,879 2,703 8,582 P.W. Secretary 0.15 3,495 1,685 5,180 3,865 1,777 5,642 Clerk Typ. IVPur. Clerk 0.18 3,971 1,914 5,885 4,392 2,019 6,411 Foreman 0.96 29,523 14,234 43,757 32,673 15,022 47,695 Maint II 0.97 26,914 12,976 39,890 29,777 13,690 43,467 Maint I 0.98 23,623 11,389 35,012 26,057 11,980 38,037 Maint II 0.20 4,846 2,336 7,182 5,841 2,686 8,527 Maint I 1.00 20,084 9,683 29,767 24,260 11,154 35,414 Maint I 0.99 23,954 11,549 35,503 26,421 12,148 38.569 Maint I 1.00 23,220 11,195 34,415 26,664 12,259 38,923 Seasonal 28 0.84 55 056 26 544 81 600 57 733 26 544 84277 Page 106 CITY OF COLUMBIA HEIGHTS FUND nnE: GENERAL FUND FUND NUMBER: 101-49200 ADOPTED 1996 BUDGET DEPARTMENT: CONnNGENCIES . TRANSFERS SUPERVISOR: FINANCE DIRECTOR DESCRIPTION This department is used to budget for transfers from the General Fund to other funds. It also includes a budget for unknown contingencies that may come up during the year. SUMMARY OF BUDGET The 1995 Contingency assumed budgeting for a number of unresolved issues, including labor contingency. All contracts have been settled for 1995 and 1996; accordingly, the overall Contingency is recommended at approximately $50,000. $50,000 of funding was recommended for Capital Equipment Replacement, $50,000 for the Infrastructure Fund, and $50,000 for the Compensated Absences Fund. PERFORMANCE OBJECTIVES None. CITY MANAGER RECOMMENDATION It is recommended that the $50,000 for the General Governmental Buildings Capital Fund be redirected to the Capital Improvements-Parks Fund. Further analysis of the Compensated Absences Fund reveals that the fund is at an adequate level. It is recommended that the General Fund transfer for DARE funding come from the Liquor Fund; and that the $50,000 for the Infrastructure Fund also be funded from the Liquor Fund. CITY COUNCIL CHANGES 1) $50,000 increase for Transfer Out to Street Infrastructure Fund 2) $79,000 increase for Transfer Out to Park Capial Fund 3) $25,000 increase in General Fund Contingencies 4) $60,000 Transfer Out for partial funding of fourth year Fast Cops Page 107 FUND NUMBER 101-49200 CONTINGENCIES AND TRANSFERS 1996 CONTINGENCIES' TRANSFERS BUDGET Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 PERSONAL SERVICE 1010 Regular Empoyees 1031 Holiday Pay 1510 Workers Comp 1210 P.E.R.A. 1300 Insurance 1997 TOTAL PERSONAL SERVICES 2999 OTHER SERVICE CHARGES 4390 Taxes & Licenses 4997 TOTAL OTHER SERVICE CHARGES 6999 CONTINGENCIES 8100 Contingencies 8200 Sunshine Fund 8997 TOTAL CONTINGENCIES 6999 TRANSFERS 7130 Transfer Out to Fed Pol Grant 7200 Transfer Out Para Transit 7230 Transfer Out To Cap Imp Parks 7240 Transfer Out To Gen Gov't Bldgs 7250 Transfer Out To Pension Reserve 7270 Transfer Out To Cap'l Equip Replace 7310 Transfer Out To Dare 7330 Transfer Out To Infratl\ldure 7340 Transfer Out Camp Absence 7350 Transfer Out Energy Mgt 7360 Transfer Out Fast Cops 7380 Transfer Out Comm Police 7390 Transfer Out Library 7410 Transfer Out Comm Develop 8997 TOTAL TRANSFERS 9997 TOTAL CONTINGENCIES. TRANSFERS 8999 TOTAL GENERAL FUND o 0 36,605 0 0 o 0 1,683 0 0 o 0 2,738 0 0 o 0 4,365 0 0 o 0 2.430 0 0 tfffmt:m::~:::ff/ft::o~:~f::::ff/f::f::f::r~tf%b~:W;:t:ff:~::a.tjl2ftm:~:~:~t:::t:f::f::::t~tt%~;:::I::tf::fmt:::~:t~:~:tr~::to. o 79 0 100 100 :f::%:t:mttmtm::m::~::~:ommt:t::trlmf::mnbt::::ttmm:Hm::f:::::::t:::D.;::::mmt:::r:t::f:::f::*tlb:m::mmmfmm:~:::~:~~r@lOO 243 1,571 200,000 50,000 75,000 25 79 0 200 200 ~m::m~::?:?:rr:?:?_::::::::r:mt::?:t::::::I~..:::mmmmlOOl..:m?mt?mmm:~II_:::::::;rr:::::Wt?:l.Q(f o 135,623 0 0 0 10,000 0 0 0 0 o 0 0 50,000 129,000 00000 o 162,003 0 0 0 00000 2,500 2,600 3,500 0 0 o 50,000 50,000 0 50,000 100,000 150,000 0 0 0 64,748 64,748 67,929 75,000 75,000 o 0 0 0 60,000 6,667 7,500 0 0 0 12,590 7,500 0 0 0 o 0 0 126,973 126,973 !Ei!E!!B!FAE SUMMARY OF COST FACTORS FOR THE COMING YEAR Contingencies & Transfers City Manager Cut - Transfers out to General GOyt Buildings, Captl Equip Replacement, DARE, Infrastructure, and Compensated Absences Funds. City Manager Add - Transfer out to Capital Improvements Parks. City Council Add - $25,000 for increase to General Fund Contingencies City Council Add - $50,000 to increase Transfer Out to Street Infrastructure Fund City Council Add - $79,000 to increase Transfer Out to Park Capital Fund City Council Add - $60,000 for Transfer Out for partial funding of fourth year Fast Cops Page 108 ,,; CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 109 REVENUE 212 STATE AID MAINTENANCE 1996 STATE AID MAINTENANCE BUDGET Adual 1993 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 Adual 1994 30000 REVENUE 33000 INTERGOVERNMENTAL REV 33418 Gas Tax Appoint-Maintenance 33997 TOTAL INTERGOVERNMENTAL REV 39200 TRANSFERS IN 39209 Transfer From State Aid 39297 TOTAL TRANSFERS 39997 TOTAL STATE AID MAINTENANCE TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 143,466 146,409 1151000 120,000120,000 f:;:Hml,.;_::t:mf::::;tfO.i41.:m::::::::;:::::M:;:nmo.o.o::::::~:::::~::::~:t~::I:ao~QQQ::::::?:::::m ?J20~oo.a 00000 1:!:::::..;:ii=-::.::~.~.!I..!.:::.::!:!:::;:ll.':i.::::i:::!!::.;:::::,.:::::::.:::.,::::::..;::;:;.:.:::::::::.::.::I::;;:.:..:,:..:::;:i.;;= :~iI~:::Ii;::::;~:"jJ:::::::~::~~::::::::J:j:j~l~lil::::::::::::::::::::::::::::i:~:::m.:::::::JI::I:::I:::i:lii.:::::::::~:::::::::::::::ill~06. 62,607 26,690 35,606 10,514 (4,486) 30,167 92,n4 1501907 155,070 155,07() (trrrrl2ln4::::::~::::r::r:;rl~:n[..t:::~::::r::rr:('tas;11a::::::r~rrfrtI5S.:(I::r:~:~::::dl&Oi6M Revenue Narrative Cities are able to take 25% of their construction allowance as maintenance to cover the costs of repair, snowplowing, ice removal, and sweeping on State Aid Routes. Up to 35% can be received for maintenance if the City is able to show actual expenditures. Typically, Columbia Heights annually receives between 30 to 35% of the annual construction allowance by documenting adual expenditures. The 1993 revenue was high due to the hazardous sidewalk replacement program. Page 110 CITY OF COLUMBIA HEIGHTS FUND nnE: STATE AID MAINTENANCE FUND NUMBER: 212-43190 ADOPTED 1996 BUDGET DEPARTMENT: STATE AID MAINTENANCE SUPERVISOR: PW DIRECTOR DESCRIPTION This adivity provides for the repair and maintenance of State Aid streets within the City. This adivity is funded by the MSAS system. SUMMARY OF BUDGET The overall proposed budget is $48,986, a decrease of $30,408 from 1995. Training and educational adivities will be an ongoing expense to enable the technicians to remain certified by MNJDOT to inspect State Aid projects. SelVice charges are increased $2,192, reflecting increases in electrical costs for signals and inclusion of electrical costs for the proposed signal at 39th and Stinson. The major decrease is caused by not needing to transfer funds to the Capital Equipment Replacement Fund or the General Fund. PERFORMANCE OBJECTIVES 1) Explore policies to maximize use of maintenance fund allocation for State Aid streets. CITY MANAGER RECOMMENDATION No significant change was recommended in this budget. However, the City should explore opportunities to redirect the $50,000 reimbursement going to the General Fund for State Aid system maintenance to the Infrastructure Fund as a dedicated funding source for the street rehabilitation program. c CITY COUNCIL CHANGES 1) Increase $15,000 for off-system University mowing Page 111 - FUND NUMBER 212-43190 STATE AID MAINTENANCE 1996 STATE AID MAINTENANCE BUDGET Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 PERSONAL SERVICES 1070 Interd.Labor Service 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2011 Computer Equipment 2160 Maint.& Const.Mat. 2171 General Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICE CHARGES 3050 Expert & Prof Services 3105 Training & Ed Adivities 3310 Local Tnavel Expense 3320 Out of Town Travel 3500 Legal Notice Publishing 3800 Utility Service 3810 Utility - NSP 4000 Repair & Maint.Serv. 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 4999 .. CAP IT AL OUTLAY 5130 Improv. Other than Bldg. 5170 Office Equipment 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENICES & TRANSFERS 7170 Operating Trans PIR 7210 Transfer Out Gen Fund 7270 Trans Out Cap'l Equip Replace Fund 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL STATE AID MAINTENANCE - 9997 TOTAL STATE AID MAINTENANCE 6,731 4,883 8,000 8,000 8,000 2.869 1,904 3,200 3,200 3,200 :Ef:~~~~:f::fl.i":(J:::::::::::t:::~::t~i:.t.7::::::i:::::W::JMU:~:(:ti:f:::::Jtf:~lij:~"((JJ~lf~f:l:l:~ 750 0 1,000 0 0 o 0 1,000 1,000 1,000 84 273 100 100 100 :r~::::ttJ:IfttR4'::r::::::f:(::r::rr:t_l::t:::t::::f~:::tf~lm:)r:J:t:J:tJtHltlo.o.~:JJ::::JJ;?~:d:Jl00 o 170 0 0 0 1,260 180 500 1,200 1,200 o 0 40 50 50 o 323 0 0 0 15 0 30 30 30 12,495 1,059 0 0 0 o 11,810 15,524 15,981 15,981 6,n4 4,875 7,400 8,000 23,000 841 872 1,800 2,225 2,225 :r{~:::::::ltl8$:J:::ttJ:{?::jti281:::::::;~~:::tttI5B4::rr:t:(t:t2'tJI86~:~:tt:::::f::f'2~4.) o o 350 .......................................:asn..... -. ................... .................. ................... . ................... .................... . :':';':-:';':-:':':':':':':':':':':':" . ..:.: o 5,000 15,000 o 0 3,500 o 6,700 1 200 :::r:{:r::::??:rff::t~O:::t:?{t::t:t~n_:::::r:):tr::JI~'41DO 15,000 3,500 :Jt;::::::tJl:~i=... o 18,406 0 0 0 48,690 74,964 25,000 50,000 50,000 o 0 4,100 0 0 !!=5i___~!. SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Maintenance & constl\lction materials 1,000 Other Services & Charaes Training Centerline striping Signal maintenance Eledricity charges for signals 1,200 4,000 4,000 15,981 City Council Add - $15,000 for off-system University mowing Page 112 FUND NUMBER 212-43190 1996 STATE AID MAINTENANCE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Caoital Outlav Miscellaneous concrete repairs Traffic counters AutoCad software (1 user upgrade) lights on 40th Ave (4) 5,000 1,200 3,500 10,000 Contingencies & Transfers None Capital EauiDment Replacement Fund Purchases None Explllnation of Personnel 1995 1996 Total Total F.T.E. Total Total Comp Total Total Comp Em 10 ee 1995 1996 Salaries Frin e & Frin e Salaries Frin e & Frin e Foreman (2) 2,000 800 2,800 2,000 800 2,800 Maint II (5) 5,000 2,000 7,000 5,000 2,000 7,000 Maint (1) 1,000 400 1,400 1,000 400 1,400 t ;' :r~rr~~r~~~~~~j~~~~~;~;~ ~;: ~{ :.... ';. ............... ..' ............... . .............. '. ..... :'::::::=:::=:=;=::;:;:;=;:;:;:;:;::=;:;:' \: .....' ................................... . Page 113 REVENUE 225 CABLE TELEVISION 1996 CABLE TELEVISION BUDGET Actual 1993 Adual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 36215 Interest & Penalties 36250 Cable TV Franchise Fees 36255 PriorYearFees 36997 TOTAL MISCELLANEOUS 37000 NON REVENUE RECEIPTS 37222 ,"herSennces 39140 Other Ref & Reimbursement 39197 TOTAL NON REVENUE RECEIPTS 39997 TOTAL CABLE TELEVISION TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 22,867 15,901 20,000 15,000 15,000 00000 73,154 71,756 74,000 75,000 75,000 00000 lrr::::::::::rllJal::r::::::::r::rr:::::::ltie.&.1lft::::::::tl@.lOOl::::::::::::rr:::::::M.~ootl::::::::::::::Jn::::::).u)00 3,909 5,291 3,900 0 0 00000 ;:::..:.:::i:::!.i:II.::.::.::,!::::~:,.::i:.:[.I:~:~!::I.'.::::i:::I:I:~I:I!I:l!:I:I.:;i'i'::i:.::l~l::!I:~Illl:::=l.i,!,.I.:i:.:i.:.i...':::.;..::::.::t=: :III:;:::::::::.~.::::::::::::::m:::I::Illil.m:::::It;::IIj_:;:n:I::IIIIi.~.:m:~~:~::::::::::::~::::::I.ii~ 34,473 9,860 (4,729) (863) (863) ~{:::::r::::~l;~~:::::::((:::{{:lii~::::I:((::::::::::~iI;;;:::::::t::::::I{::::;~j~i:~(:::::::}:r::::;;;i~i Revenue Narrative Interest: Estimate of interest earned on the fund balance. Cable television franchise fees: Monies received from the cable company per the franchise ordinance, equivalent to 5% of gross receipts. '"her Sennces: Monies paid by Hilltop to the City of Columbia Heights for administering the cable franchise. Costs are distributed between Columbia Heights and Hilltop on a prorated basis according to the number of subscribers in each community compared to total subscribers. Page 114 CITY OF COLUMBIA HEIGHTS FUND nnE: CABLE TELEVISION FUND NUMBER: 225-49844 ADOPTED 1996 BUDGET DEPARTMENT: CABLE TELEVISION SUPERVISOR: ASST TO CITY MANAGER DESCRIPTION This activity administers the Columbia HeightsIHilltop cable franchise ordinance, which includes rate regulation activities, franchise renewals, transfers of ownership, enforcement of customer service standards, and ensuring compliance of the cable company with the terms and conditions of the franchise. Additionally, programming is produced on the govemment access channel. A Cable Commission serves in an advisory capacity to the City Council. SUMMARY OF BUDGET The Cable Television budget decreased by $20,766 from 1995 to 1996. Total capital outlay decreased by $11,200, primarily due to major purchases occurring in 1995. Transfers out decreased by $9,056, due to a more accurate reflection of various staff time spent in cable activities. The purchase of a switcher and two VCRs for the Library is proposed to enable the automated playback of programming on the Library channel. PERFORMANCE OBJECTIVES 1) Review feasibility of renting City-owned building space to cable company for access studio. CITY MANAGER RECOMMENDATION It is recommended the Cable TV Administration reimbursement to the General Fund be increased by approximately $9,000. This compares favorably to levels charged in previous years. Page 115 FUND NUMBER 225-49844 CABLE TELEVISION 1996 CABLE TELEVISION BUDGET Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 PERSONAL SERVICES 1011 Part Time Employees 1012 Seasonal Employees 1070 Interdepartmental Labor Service 1210 P.E.R.A. 1220 F.I.C.A. 1510 Worker Comp Ins 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2000 Office Supplies 2010 Minor Office Equipment 2020 Computer Supplies 2171 General Supplies 2175 Food Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICE CHARGES 3050 Expert & Prof .Serv. 3105 Training & Edu.Ad. 3210 ... Telephone & Telegraph 3250 Other Communications 3310 Local Travel Expense 3320 Out Of Town Travel 3430 Advertising Other 3500 Legal Notice Publishing 3600 Insurance & Bonds 4000 Repair & Maint Service 4100 Rents & Leases 4300 Misc. Charges 4330 Subscription,Memb. 4380 Commission & Boards 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 4999 CAPITAL OUTLAY 5120 Buildings and Improvement 5170 Office Equipment 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS 7100 Transfers Out 7210 Transfer Out Gen Fund 8997 TOTAL CONTINGENCIES. TRANSFERS 9997 TOTAL CABLE TELEVISION 9997 TOTAL CABLE TELEVISION 121 0 900 900 900 750 600 0 0 0 o 124 0 0 0 o 27 40 40 40 34 46 69 69 69 30677 o 48 0 0 0 ::::::::t?ft:t::t:D::t:::??:t~:::tt::t~:::::Id::::t:f:':::~::::r:tft~lSm:f:t'~:=::~::ff:[it:'i'j:iOIB::~tt;?::?::m::l:1016 32 o o 1,195 108 ::}f'i'tt:}:dl'" o 30 30 30 o 0 0 0 o 200 425 425 847 2,300 1,500 1,500 49 250 250 250 }}:~~:f}:t:t:::t:lH:nt::}:tt:'t::I.~'lIQi:::::::mtt:}:::t::~}:I~2Q6ttt::::::}f}:~I~205: 10,113 27,632 22,000 22,000 22,000 1,420 1,290 1,875 1,875 1 ,875 5 4 60 60 60 00000 154 155 180 180 180 950 866 1,200 1,200 1,200 o 0 625 625 625 22 0 50 50 50 440 451 462 476 476 289 140 2,000 2,000 2,000 364 119 1 ,530 1,530 1,530 4 215 5,100 5,100 5,100 968 736 900 950 950 514 550 600 600 600 228 87 450 450 450 ::::r~::::m::rIS~"Zt:\,:::::rI::r32I4&:::rr::::::::::rnD::::::::::::::::::::rr::::::.,....::::::::::::::::::r:::$11016 00000 00000 1,815 0 12,350 1 150 1150 r'::::':::r;:::;fl.:~8.11::::::t::::::::tr:~tmfr:t:t::::~.N:~:t:\f\:::llll&(t\:~f::}:~:::rtt:::::I~~J.IQ:::::m:::r:::4~1$(f 45,928 49,102 49,452 49,396 49,396 00000 ::f::::m:t::::I$.:_::::?rt::t:tl.4:02::::::t::::t{:.iI5..2t::::~::}::::t'::::::::.;. . .::::~~:tt:::t.:s.te t::::::[itttlS::::... .!1::::::::trttmm:::.::..:~:::::trli02:~62'~:::~::::::::m:tr:Ik . . .. .. :.; :90163 ::::fi\r:il5i4&.7:~:))))il.~OSS:~)):rtllaL.9if})):rr::r::.UIu:):r::~)iIO~B63 Page 116 FUND NUMBER 225-49844 1996 CABLE TELEVISION BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR SuDDlieS Scala software program 400 Misc. production materials for Gov't Access channel 100 120 minute VHS blank videotapes 280 60 minute super VHS blank videotapes 50 314" blank videotapes 150 9 volt batteries for Council and staff microphones 175 Small equipment vacuum 150 Other Services & Charaes Grant program Holiday recognition dinner Legal costs Gross revenue audit MACTA fall and annual conference registrations NA TOA conference registration City newsletter Hotel, air, transportation & meals for NATOA conf Repair & maintenance of equipment 4,000 600 20,000 1,000 1,400 475 625 1,200 2,000 Caoital Outlav Switcher for Library VCRs for library (2) 600 550 Contingencies & Transfers Transfers out of various staff time engaged in cable adivities 40,396 City Manager Add - $9,000 to transfers out Caoital Eauipment Repfacement Fund Purchases None explanation of Personnel No change in personnel over 1995. The Cable Commission Secretary is paid a flat rate for taking minutes at the meeting, attending the meeting, and typing up the minutes of the meeting. Em 10 ee Cable Comm. Secretary 1995 1996 1995 1996 0.35 0.35 Total Salaries 900 Total Frin e 115 Total Salaries 900 Total Frin e 116 F.T.E. ...............0...... . .........::',:::1)..16' REVENUE 230 1996 PARA-TRANSIT BUDGET PARA-TRANSIT Adual 1993 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 Adual 1994 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33422 State Grant 33600 County Grant 33640 Other City Revenue 33997 TOTAL INTERGOVERNMENTAL REV 34000 CHARGES FOR CURRENT SERVICE 34910 Para-Transit Fare 34915 Para-Transit Services 34997 TOTAL CHARGES FOR SERVICES 36000 MISCELLANEOUS 36210 Interest on Investments 36255 Prior Year Fees 36290 Other Misc. Fees 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS 39203 Transfer fr General Fund 39297 TOTAL TRANSFERS 39997 TOTAL PARA-TRANSIT TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 83,000 33,914 53,765 56,089 56,089 53,542 5,919 7,230 7,230 7,230 o 2,740 1/000 1,500 11500 @l~itHIS8._\::::~t~/{:JJ4t2i1t$:::::r:J:::~:::~i::::::::~::1nH5.:::::t:JitU~::~til.l.l":Q:fi~:::tmW::~f:::U;I.1:9 15,337 11,695 12,000 15,830 15,830 5.200 0 3,000 3,757 3,757 ..............I.(JJS3.........................;ji.;jiIllS...................Dmr..-r.rT..T...:..lmn-nT.-r........~:.~ }:~:{:J:t~:~:: .::'.:. .J.)St:~:~::::::,:::t:r:::iiiJ.::: .. .. :r~::::::::ttlt{\. ::::.::.: JJ':t:}}t}:t'i ::. ....)'r::~::::::::t::t::t:t.:'.:. ::J...:. 5,217 2,272 0 1,000 1,000 00000 3,250 20 0 0 0 ::::::::::fftf:::.l.1.!it(:}::::'::(::t:t(I~::::(:':::~((:f'(tnf:t(:'ll}':::i::t::::::(:}it~a:~IOd:::}:::f::::f::f:}/tlbbO 101000 0 0 0 0 :i:i:.:I::::::.:I.:::=:::i:~!:I.::I.::::!.:..I::::I:I==.:::..::.:ll.::::.ii.:::::.::.:==:.::.::::::..~l:!:::..1;:I.::;.1,:=~=::::::..!!:!:.:i:::I:::ii!i!::1=,= :::I:::::~:r::II'ilj:j:::::::::::::::Ir::::~::::::R.I:::::t:::r::r::I:;:;~:..I::::J:r::l:::i::t::II.::::::::::::::r~:::~:::~::~::~::R;"2 13,735 3,036 (12,614) (8,076) (8,076) 38,784 52,519 34\548 42,941 42.941 ~::~r:{r:::::~52j51:9~rt::t:::~:Jtl5im:~:::titt:~:,}::{2n'aI:t:::~:::'::(rtn.UIS5~r:::t~::::::::fi4.;865 Revenue Narrative State Grant: Monies to be received from the Met Council (60% of expenses). County Grant: Monies to be received from Anoka County. Other City Revenue: Monies to be received from the City of Hilltop for participation in Shared Ride (40% of subsidy amount per ticket sold and proportionate share of administrative expenses). Para-Transit Fare: Monies generated from the sale of Shared Ride tickets. Para-Transit Services: Cash fares paid on the Shared Ride system. Interest on Investments: Estimate of interest earned on the fund balance. Page 118 CITY OF COLUMBIA HEIGHTS FUND nnE: PARA-TRANSIT FUND NUMBER: 230-49804 ADOPTED 1996 BUDGET DEPARTMENT: PARA-TRANSIT SUPERVISOR: ASST TO CITY MANAGER DESCRIPTION This adivity provides door-to-door transportation services to residents of Columbia Heights and Hilltop under the Shared Ride Para-Transit Program. Shared Ride links with the Anoka County Traveler at Holiday Plus in Fridley, which is the transfer coordination point. This enables residents of Columbia Heights and Hilltop to travel throughout Anoka County. SUMMARY OF BUDGET The Para-Transit budget increased by $3,873 from 1995 to 1996. Other Services and Charges increased by $3,647, with the major increase being the projected cost of the service contract (we were operating under a two-year contrad, 1994-1995, with the same cost per passenger for two years). Transfers Out increased by $226, due to wage adjustments and negotiated labor contrad settlements. PERFORMANCE OBJECTIVES 1) Explore implementation of options necessary to make the programself-sufficent. CITY MANAGER RECOMMENDATION It is recommended that approximately $8,076 be used to offset the operating deficit of the Para-Transit program. The expected utilization of cash reserves to balance the budget will draw down the 1994 fund balance from approximately $55,000 to an estimated $35,000. Page 119 FUND NUMBER 230-49804 PARA-TRANSIT 1996 PARA-TRANSIT BUDGET Adual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 1999 SUPPLIES 2030 Printing & Printed Forms 2997 TOTAL SUPPUES 2999 OTHER SERVICE CHARGES 3050 Expert & Prof Services 3105 Training & Educ Adivities 3310 Local Travel Expense 3430 Advertising Other 3500 Legal Notice Publishing 4100 Rents & Leases 4330 Subscription,Memb. 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 6999 CONTINGENCIES & TRANSFERS 7100 Transfers Out 8997 TOTAL CONTINGENCIES. TRANSFERS 9997 TOTAL PARA-TRANSIT 9997 TOTAL PARA-TRANSIT 589 456 1,500 1,500 1 \500 rH:~:m:::f:I::::I:_:::::t:::f:::::::~:r::::::~::ff":::'H:':::ttmf\'moom:::{::IiIr':~:t@I't$.OOtm:::f:::::(rf1s.o.o.. 154,683 49,320 78,875 82,500 82,500 o 0 225 225 225 7 0 50 50 50 178 266 1,630 1 ,650 1,650 18 0 50 50 50 6 10 ~ ~ ~ 75 50 50 50 50 38 29 98 100 100 ::::r:::~:Eil$$:o.o.s.)iftrrfr.m:$i::fm)ilrf:'ll.8.(f:H:~:))i:::H.J'nr:):f:~):::t':t':II~I1S: E!liiiiiEi_ai. SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Ticket printing Other Services & Charces Contraded Para-Transit service City newsletter Marketing of program (flyers, brochures) - Capital Outlav None Contincencies & Transfers Transfer out of various staff time engaged in Para-Transit Capital Eauipment Reolacement Fund Purchases None 1,500 82,500 750 900 7,307 Explanation of Personnel Personnel costs for this department are shown as Transfer Out - Labor; line item 7100. Page 120 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 121 REVENUE 240 LIBRARY 1996 UBRARV BUDGET Adual 1993 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 Actual 1994 30000 REVENUE 31000 TAXES 31010 Current ad Valorem 31997 TOTAL TAXES 34000 CHARGES FOR CURRENT SERVICES 34110 Library Photo Copies 34120 Library Other 34130 lJ)rary Video 34150 Book Bags 34997 TOTAL CHARGES FOR SERVICES 35000 FINES AND FORFEITS 35103 Library Fines 36290 Other Misc. Revenue 35997 TOTAL FINES AND FORFEITS 39000 NON REVENUE RECEIPTS 39101 Gain/Loss Fixed Asset 39140 Other Ref & Reimbursements 39197 TOTAL NON REVENUE RECEIPTS 39200 TRANSFERS 39203 Transfer Fm General Fund 39297 TOTAL TRANSFERS 39997 TOTAL LIBRARY FUND TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 378,979 390,348 390,348 413,768 413/768 ltt::::~.&971:):t;I:l:f_l_;'t:~:~:I::;::::m:':__mmmt:t~J}~"1:llt'lI.:ttt::ttJIJll't6e 3,108 2,485 4,000 4,000 4,000 1.406 1,242 1,400 1,400 1,400 2,624 2,504 3,500 3,500 3,500 o 139 200 200 200 ;t:t::::::::t::mld:II:::}::::::::::::::::~::ftt<<m::}nl}t:::::::}::t~:.:'nm~:t::~::::::::t::::::t:t}'~IItK::::{:::}W::t::t:t:lth'l(j 9,879 9,428 10,000 13,000 13,000 19 1 0 0 0 t::::r:t::t::::::'l.$::f:~::'::::)::::::::):~~::::::jb'.:::rr:::::J:rtl...t.I?:r::t:r:::t:t?'B~o.oo:::::t::?t?:,:::rWta~OOO o 54 0 50 50 44 000 0 :t(:(:t:::fff)::U::~:::>:~:rmt1:::::t::r::t::.:::~~:r::r::::;:::}:)::t:r:::::~;:~b::::t)::;::::'::r)J))t.F~::r::~::::::::>):~'50 12,590 7,500 0 0.. .. . () ::f:::::::::tft2S$O:::r::::ttr::r:::::t7.Q(f)):~:;:rr(:t:::tt::~>:~:::::::':o.::::???:t::::t>:?:t:r:::t::t.t:ttt:~:rf::)((::a:r :)::~))iolliUliJJ::Jr~:rT'1t,{J701.)::f~t:::::::~t*MUUdf)r~:~:~~t:iltElttlf~~tt::t::~:::imUnlf ::~~:::{:~:::~.;rt..;::::~~:I:~I~:I~:.i"I:::::~:::::::r~I:::::iiiim::t::::{t:::;:::::J.il~n::;~:::::::::.:;::???Mi. 25,869 11,283 (9,231) (7,263) (4,488) o 25,869 16,805 27,921 27,921 :~::t::::tti..I:(~:r(r?i?I7J1U~:):r?:??(Jt;I'14;~~t:t:t~t'ID1MA:.~:):?~:~~:~:ai4aa. Revenue Narrative ~ The library tax levy was increased by 3% in 1994. There was no increase in 1995. A 5.9% increase is proposed for 1996. 1992 $378,979 1993 $378,979 1994 $390,348 1995 $390,348 1996 $407,914 Service Charges Current charges are: Photocopies Video Other $.15/ sheet $1.0012 dayslfeature film $1.00 lost library card $.50 missing/damaged barcode varies for lost media bag, broken AN case, lost video box, etc. $.50 lost check card $.35 book bags (purchase for resale) No increase is proposed for 1996. Fines: Current fines are: Adult materials $.20/day Jwenile materials $.10/day Feature films $1.OOIday Fines will increase on adult materials on June 1, 1995, from $.15/day to $.201day. No other increase is proposed for 1996. Page 122 CITY OF COLUMBIA HEIGHTS FUND nTLE: LIBRARY FUND NUMBER: 240-45500 ADOPTED 1996 BUDGET DEPARTMENT: LIBRARY SUPERVISOR: LIBRARY DIRECTOR DESCRIPTION The Lbrary's main goal is to provide free access to informational and recreational materials for the patrons in a pleasant environment conducive to the acquisition of knowledge. A variety of Library-related programs (e.g. storytimes, reading clubs, filmtimes, homebound delivery, etc.) are offered for patrons of all ages, from pre-school through senior citizen. As a City-supported Library, Columbia Heights participates in the MELSA regional system through a contrad with Anoka County Lbrary, the Statewide Borrowers Compact, and METRONET. This enables Columbia Heights' patrons to gain access to special services and scholarty materials available at other participating libraries. SUMMARY OF BUDGET The total Library budget increased by $15,290 between projected 1995 and proposed 1996 (3.57%). The operating portion of the budget increased by $20,430 between projected 1995 and proposed 1996 (4.93%). These increases were due to contrad settlements, a proposed increase in part-time employees, a 19% raise in cleaning service charges from 1994 rates, and small raises in the supply budget requests. Contingencies decreased due to all applicable labor contrads being settled for 1996. PERFORMANCE OBJECTIVES 1) To formulate a long-range plan concerning the Library building (exterior and interior) (budget 1996-1997). 2) To evaluate replacement of the Library's security system (budget 1997). 3) To prepare and implement a five-year Capital Improvement Plan. CITY MANAGER RECOMMENDATION The proposed Library budget contemplates using approximately $7,263 in cash reserves to balance the operating budget. An additional $18,598 could be available to further reduce the tax levy for the Library budget. Additional cost reductions could be in order after the City Council discusses the budget with the Library Board. CITY COUNCIL CHANGES 1) Cut $2, n5 from various line 'items Page 123 FUND NUMBER 1996 UBRARY BUDGET 240-45500 Adopted City Manager Adopted LIBRARY Adual Actual Budget Proposed Budget 1993 1994 1995 1996 1996 100 PERSONAL SERVICES 1010 Regular Employees 171,5n 172,064 173,597 186,358 186,358 1011 Part Time Employees 49,337 50,471 51,053 57,679 57,679 1020 Overtime Reg.Emp. 482 422 512 541 541 1050 Severance Pay 0 7,715 0 0 0 1070 Interd.Labor Service 1,493 1,631 2,000 2,055 2,055 1210 P.E.R.A. Contr. 9,997 8,128 8,072 8,656 8,656 1220 F.I.C.A. Contr. 14,145 17,057 17,084 18,549 18.549 1225 Flex Benefit F.I.C.A. 123 153 140 162 162 1300 Insurance 10,781 13,217 16,200 18,000 18,000 1400 Unemployment Compensation 0 301 0 0 0 1510 Worker Comp Ins. 1,nO 1,238 2,518 1,785 1,785 1700 Allocated Fringe 618 631 800 822 822 1997 TOTAL PERSONAL SERVICES Ntrn:aosas.::t::t:@lrao.a::::::t:::::r:m:...::::::JJI:f::t...nt:::(t(t::::::II4.~101 1999 SUPPLIES 2000 Office Supplies 2,056 1,n8 2,150 2,000 2,000 2010 Minor Office Equipment 0 501 200 200 200 2011 Computer Equipment 970 402 1,000 250 250 2020 Computer Supplies 220 281 355 355 355 2025 ACS Supplies 0 2,632 1,400 3,235 3,235 2030 Printing and Printed Forms 1,805 461 510 530 530 2161 Chemicals 248 57 250 250 250 2170 Program Supplies 973 1,151 1,365 1,430 1,430 2171 General Supplies 5,601 4,874 5,800 5,100 5,100 2175 Food Supplies 60 41 75 75 75 2180 Books 41,088 43,714 43,500 44,500 44,500 2181 Periodicals,Mag.News 4,168 4,168 4,370 4,602 4,602 2183 Audio Cassettes 597 791 1,500 1,500 1,500 2184 Video Cassettes 2,686 2,944 3,000 3,100 3,000 2185 Compad Discs 1,093 1,158 1,400 1,500 1,400 2186 Storytime Media 0 0 75 200 200 2187 Media kits 246 358 300 100 100 2188 Microform 1,935 2,085 1,700 1,800 1,800 2280 Vehicle Repair & Part 25 1 25 25 25 2990 Purchase for Resale 0 145 200 200 200 2997 TOTAL SUPPLIES ::rr:::t::::::131171::::::t:w:::r:::ll.7.'$.4.!t:::::::t:t:H.~'.:::tt:::::::~::::r:::::r'."'::::::r:::::n:::tt:rl.o.~7$2 2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 10,519 11,371 15,355 15,833 15,558 3105 Training & Edu. Ad. 60 227 350 1,550 350 3210 Telephone & Telegraph 1,606 1,6n 1,697 1,763 1,763 3220 Postage 298 334 420 564 564 3250 Other Communications 910 925 1,005 1,404 1,404 3310 Local Travel Expense 105 196 140 180 180 3430 Advertising Other 188 156 400 450 450 3500 Legal Notice Publish 12 21 25 25 25 3600 Insurance & Bonds 3,734 3,827 3,923 4,041 4,041 3800 Utility Services 1,508 0 0 0 0 3820 Water Utilities 0 163 300 300 300 3830 Gas Utilities 0 0 0 0 0 3840 Refuse Utilities 0 1,181 1,069 1,101 1,101 Page 124 FUND NUMBER 240-45500 LIBRARY 1996 LIBRARY BUDGET Adual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 3850 Sewer Utilities 4000 Repair & Maint.Serv. 4020 Honeywell Maint.Contr. 4050 Garage,Labor, Burd 4100 Rents & Leases 4300 Misc. Charges 4330 Subscription,Memb. 4380 Boards and Commissions 4390 Taxes & licenses 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 4999 CAPITAL OUTLAY 5120 Building & Improv. 5130 Improv Other Than Buildings 5170 Office Equipment 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS 7100 Operating Trans Out Admin Labor 8100 Contingencies 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL LIBRARY 9999 TOTAL LIBRARY o 124 300 300 300 13,523 12,734 14,500 15,817 15,017 15,495 15,495 15,495 15,495 15,495 88 56 150 150 150 1,111 870 975 865 565 14 48 100 100 100 20 448 475 475 475 o 0 0 200 200 o 167 0 0 0 1,340 1,570 1,500 800 800 ............:*n.~:................*...,:~.............:*a..~"lIft.....:.:.':.:...:.....~.:::lii:;.;t:b:.....,...:...:..':.:.,i!r:a::~" :::f:':::'::rr~l~I:~::~::::r::r~:'::~.ll:~((:::'::r::F~b:,.,..i({t~trfl:~~~..,,~~((::::~::::::t:(t~~: o 2,695 400 3,200 3,200 00000 1,866 543 6,900 5,935 5,935 o 423 0 0 0 :::::(m/::f:a~_:rr::::@r:/m.tn:rf~:::,::::rmf:::7SQO:~r~t:rf\::':::W:::::l.liU4Srif/:::::::::::rtirliliJ$s: 6,289 6,597 6,664 7,074 7,074 o 0 5,385 0 0 -_EaS; SUMMARY OF COST FACTORS FOR THE COMING YEAR Suoolies Copier paper CD-ROM drive Library cards Overdue/Request notices Barcodes Brochure printing Children programs supplies Adult programs supplies Book supplies Covers, cases, boxes Books Periodicals, newspapers Audio cassettes Storytime media Videos Compact discs Microfonn City Council Cut - $100 each from video cassettes and from compact discs 1,000 250 2,000 735 400 530 1,010 420 Other Services & Charaes Anoka County Library Automated Circulation System Catalog charges Telephone overdue/request notification system Telephone renewal Auditor's fees Perfonners Telephone & payphone American library Association convention 4,900 8,000 310 655 1,118 850 1,763 1,200 3,000 700 44,500 4,602 1,500 200 3,100 1,500 1,800 Dedicated phone for ACS Insurance Maintenance contracts Copier Toshiba Janitorial services Carpet cleaning Honeywell (NSP and Minnegasco) Sales tax Refuse Kodak copies 1,404 4,041 1,000 535 11 ,072 600 15,495 800 1,101 900 Page 125 - FUND NUMBER 240-45500 1996 LIBRARY BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) _ City Council Cut - $275 from Expert & Professional Services City Council Cut - $1,200 from Training & Ed Activites City Council Cut - $800 from Repair & Maintenance City Council Cut - $300 from Rents & Leases Capital Outlav - Carpet basement hallway Carpet replacement Children's room Check out scanner for Automated Circulation System (ACS) Filmstrip projedor Communications upgrade (ACS) 700 3,200 600 200 5,135 Carpet basement hallway: The tile is chipping and breaking. Area also becomes wet in winterlfall and can become -_ slippery. I recommend the same carpet tiles as in the main floor lobby. Carpet replacement in Children's room: During the installation of the elevator in 1994-95, a large section of carpeting in the Children's room was destroyed. This area was replaced (cost covered by contrador's insurance) with new carpeting. -- Because of the age and bad condition of the existing carpeting, a choice was made based on replacing the rest of the carpeting in 1996 so that the color and type of carpeting would still be available. Cost projection is based on replacing only the old section. The ACS (automated circulation system) operates with light pens to charge out materials to patrons. In the eight years the library has been online, many varieties of light pens have been used. The Anoka County Library has begun to change _ over from light pens to scanners (similar to the ones used in retail establishments) to increase longevity and to decrease repetitive motion problems. Staff recommends installation of one scanner at the main circulation desk. Filmstrips are used extensively in children's programming at the library. Two projedors are always ready in case one fails - during a program. Currently, one is used only as an emergency backup as its permanent repair would be more costly than a new projector. - The library has been online with an ACS shared by the Anoka County Library since February 4,1987. The communications system in use relies on a modem and a multiplexor to connect to the main frame. Because of the number of users on the system, the heavy use of the online catalog, and out-dated technology, the County is upgrading __ the whole communications network. All buildings will be moving from 9600 analog circuits to dedicated 56K frame-relay circuits. The cost quoted above includes everything needed for the Columbia Heights site to be operational. - Contingencies & Transfers Administrative overhead Contingencies 7,074 o Page 126 FUND NUMBER 240-45500 1996 LIBRARY BUDGET explanation of Personnel One full-time position does not currently opt for health insurance through the City plan, but line item 1300 carries the allocated amount for the position in case of a personnel change during the year. Staffing change proposal for 1996: To add one part-time position for an average of 14 hours/week. Hours to be Monday, Tuesday, Thursday, Friday, 10:00 a.m. to 1:00 p.m. and Wednesday 11:00 a.m. to 1 :00 p.m. Duties to include: process delivery, load book trucks for shelving, answer telephone, direct telephone calls, charge out materials to patrons, register patrons for library cards, assist with department photocopying, other tasks as assigned. Proposed salary range: entry $5.25/hour, 6 months $5.55Ihour, 12 months $5.58Jhour, and 24 months $6.15/hour. The Library Board has discussed this addition to the part-time staff in an effort to cope with the heavy work load generated at mid-day at the public service desk. Staff and Board strongly recommend approval of this addition to personnel. 1995 1996 F.T.E. Total Total Total Total Comp Em ee 1995 1996 Salaries Salaries Frin e & Frin e Library, Director 1.00 1.00 55,512 59,612 11,266 70,878 Children's Librarian 1.00 1.00 32,649 35,537 8,170 43,707 Adult Services Specialist 1.00 1.00 34,800 36,720 8,322 45,042 Clerk Typist II 1.00 1.00 27,103 28,609 7,280 35,889 Clerk Typist II 1.00 1.00 24,045 26,421 6,998 33,419 5 Library Supervisors 0.75 0.75 15,428 15,892 1,614 17,506 8 Pages 1 Choreperson 3.00 3.00 35,624 37,856 3,172 41,028 1 Circulation Clerk 0.35 3,931 330 4,261 Page 127 REVENUE 270 1996 DARE BUDGET DARE PROJECT Adual 1993 Adual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000: REVENUE 36000 MISCELLANEOUS 33630 School District 36210 Interest on Investments 36230 Contributions 36290 . Other Misc. Revenue 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39203 Transfer Fm General Fund 39219 Transfer Fm Liquor Fund 39297 TOTAL TRANSFERS 39997 TOTAL DARE PROJECT o 2,650 0 0 000 0 1,663 534 2,400 1,000 30 270 0 0 ft:m:?::::?:?!:lII$.?:t:m:::::::::::?t:t:S1Ult::t::t:tt:tt:tZlD:?Wt:it:::::t:::':::?11GGOtt1?t: o o 1,000 o :::::)?I;OOO 2,500 2,600 3,500 0 0 o 0 0 3,500 5,325 i!:::':'.::il:.:::::::i:.:..::I.::::':I:!:!:~:::::'.!".1:i:i:::il~:!:!I.:i:::::.::i:':.l,!:..1i:;::.'.:":i.!'Ita!:::.:.:::.;.:l:l!:::i:.::::::..'~=.:':':::::::::;1:::::1'1:::::::.:::1:.I..:j=:, TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE ::::::::::::::::::::::~:~:::liRl::I:::::::I::::::~::::::::::i:::::'~e,::jj::::I:::'::::iI::::::::::I;.l::::::::::::::::I:::::I:::::::::::..::::~:::::~:~::::::::::::::~::I;~$ (314) (1,017) 119 (1,825) 0 1,723 1,409 2,762 511 511 /:t:::):::::::::::1mm9:t::(t)::~::~/::/m::~.~:::::://))':/::/)EU'/):~)t:::~:f::~tt1ili314)t(:::~:~'t'~({:::::::51:1 Revenue Narrative Revenue will be received through a requested transfer from the Liquor Fund and fund raising for the remainder of the budget. Page 128 CITY OF COLUMBIA HEIGHTS FUND nTLE: DARE PROGRAM FUND NUMBER: 270-42160 ADOPTED 1996 BUDGET DEPARTMENT: POLICE SUPERVISOR: POLICE CHIEF DESCRIPTION The DARE program remains a viable means of training our children in the schools of the pitfalls of drugs and other misuse of chemicals. The program also builds on subjects such as self-esteem, and teaches defenses to peer pressure and other social problems. SUMMARY OF BUDGET The budget is based upon the needs of our instructors to maintain the ongoing programs in all of our schools, providing supplies and ongoing training for our certified instructors. PERFORMANCE OBJECTIVES 1) Implement Youth Diversion Program to more effectively deal with first-time offenders. 2) To continue to build on present support from the schools and community by providing quality training to our young people. 3) To expand our training horizons and fully incorporate the spin-off training subjects of GREAT (Gang Resistance Education and Training), as well as the adult version of DARE, which is primarily aimed at parents who have children in a DARE environment. CITY MANAGER RECOMMENDATION The primary funding source in past years for the DARE program has been a combination of grants, donations, and General Fund support. This year it is proposed that the $3,500 from the General Fund be replaced with a transfer from the Liquor Fund. The combination of the DARE program, parents course, and GREAT program will leave the fund with approximately $1,314 deficit. It is recommended that fundraising be increased by the same amount to offset the shortfall. CITY COUNCIL CHANGES 1) City Council Added $1,825 Transfer In from the Liquor Fund Page 129 _ FUND NUMBER 270-42160 DARE PROJECTS 1996 DARE PROJECTS BUDGET Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1070 1700 1997 1999 2030 2170 2171 - 2997 2999 3105 - 3220 3320 4330 4376 4395 4997 8997 I PERSONAL SERVICES Ime~epartmenmlumorSe~ice Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Printing & Printed Forms Program Supplies General Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES Training & Ed Adivities Postage Out Of Town Travel Subscription & Membership Misc Civic Affairs Smte Sales Tax TOTAL OTHER SERVICES. CHARGES TOTAL DARE PROJECTS o 1,~ 0 0 0 o ~2 0 0 0 M:t:~:r:~r:~::r~::::::t:::~j:o::r:m:t:::tr?Wfi.i..::::~tt:rrr:::i::::::t:r::t\tt:::~:~:{::t::r::::rr:::t~tt::::j:::rrr)):)::4) o 63 0 0 0 3,578 2,562 2,300 2,000 2,000 193 880 100 100 100 :r:::::::~::~::::::j:={a.'rr:::::::):r:tmru:...:::)r::r:t:t.A.OO::r:tj~:~r::::~:tnlitOOr:)}~}:'}:)2;lbtl 190 375 2,700 900 900 o (34) 0 0 0 350 1,101 350 350 350 50 100 125 125 125 2 0 ~ 100 100 144 128 156 150 150 li::::.::.::::::::::::!.::::!li=ii:;::::::.:::.:!:::::::::.:...:!:.:.::.=l=:i::;i;::.:::::::::!:::...:::.:=~=::!!:.:.::'::.~:::::..:.:::::::...:.:.::=]=;::!::::i:::::i::.:::!:::ii::::!:!i:ij=~ SUMMARY OF COST FACTORS FOR THE COMING YEAR SUDDlies _ T-shirts, pencils, buttons, rulers, bumper stickers, mugs, hats, bookmarks, Frisbees, DARE stickers and balloons 2,000 Other Services & Charaes DARE officer remedial training, attendance at DARE conferences, and other DARE meetings 900 - Funding to allow the DARE officers to attend state DARE conferences not in the metro area 350 Membership in National DARE organization for all DARE trained officers as well as national organization updates pertinent to DARE instl\lctional updates 125 Refreshments for occasional DARE meetings held at our facility 50 - Sales tax based upon purchase of supplies 150 None Caoital Outlav Continaencies & Transfers None explanation of Personnel Personnel costs for D.A.R.E. are absorbed in the Police Department budget. Cost fadors in this area are therefore based solely on supplies and materials. Page 130 CITY OF COLUMBIA HEIGHTS FUND nnE: GREAT PROGRAM FUND NUMBER: 270-42161 ADOPTED 1996 BUDGET DEPARTMENT: POLICE SUPERVISOR: POLICE CHIEF DESCRIPTION The GREAT (Gang Resistance Education and Training) program is a training program similar to DARE but aimed at slightly older children. The curriculum provides for resistance to peer pressures and displays the negativity of the gang structure. SUMMARY OF BUDGET The costs pertaining to this area of budgeting apply only to basic but needed classroom supplies. PERFORMANCE OBJECTIVES 1) Expand Police training to incorporate GREAT (Gang Resistance Education and Training). 2) To continue with programs in our schools that can shape the youth of tomorrow by offering training that not only provides factual information but also builds our children's personal qualities. CITY MANAGER RECOMMENDATION See DARE program budget. Page 131 FUND NUMBER 270-42161 GREAT PROJECTS 1996 GREAT PROJECTS BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 - 1070 1700 1897 1999 2030 2170 2171 2997 2999 3105 3220 3320 4330 4376 4395 4997 9997 PERSONAL SERVICES Interdepartmental Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Printing & Printed Fonns Program Supplies General Supplies TOTAL SUPPUES OTHER SERVICES & CHARGES Training & Ed Activities Postage Out Of Town Travel Subscription & Membership Mise Civic Affairs State Sales Tax TOTAL OTHER SERVICES. CHARGES TOTAL GREAT PROJECTS 00000 00000 :H:rtt:~:~::::::~~::i:::::~:::I:D.~:~IWr:~r~~:::Ir:::l:r:rrrlttrrr~:r::rr::::tmWmo~::::~:{r:t:~:::::rr:rmr:tm:1::::Irrr::::I:~~:::):b 00000 o 0 0 2,000 2,000 o 0 0 100 100 :t?t:::~:f:'fm))):::l':::f::r:Ir::::~:)::::~:~rf:~I:~:to:::::::~:::::t::::':'r:mwrr~:::::::~:O:::~:::tm~Wttrr:l211OQ:::rt:f:mrf:~:::/2;IOO 00000 00000 00000 00000 00000 00000 ::fff)):)::::t::t:?:~O::::t::~:I::~?:(::::t:):~:::::t::o:::::rirt:::::::)f::::::::::::)mO:t:::ir::::f::~f)f:t}:?f:::Of:::::r}:))::rr~~~::)::}O mt::::/:t/:rf:r:~O::m::r:frf::mmr:::::::::::fll:r,f:r::r:::::::wrr:m::::::::I::m::/::::/::::::::rr:::IldOO/rr::/::::r:r:::2il:00 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies T-shirts, pencils, buttons, rulers, bumper sticks, mugs, hats, bookmarks, Frisbees, - GREAT stickers and balloons Other Services & Charaes Sales tax based upon purchase of supplies Capital Outlav None - Continaencies & Transfers None Caoital Eauipment Reolacement Fund Purchases None 2,000 150 Explanlltlon of Personnel - Personnel costs for GREAT Projeds are absorbed in the Police Department budget. Cost factors in this area therefore are based solely on supplies and materials. Page 132 CITY OF COLUMBIA HEIGHTS FUND nnE: PARENTS COURSE FUND NUMBER: 270-42162 ADOPTED 1996 BUDGET DEPARTMENT: POLICE SUPERVISOR: POLICE CHIEF DESCRIPTION The DARE parent program is designed for the parents of children attending daytime classroom DARE to promote the ideas and principles delivered to the child. SUMMARY OF BUDGET The costs pertaining to this area of budgeting apply only to basic but needed classroom supplies. PERFORMANCE OBJECTIVES 1) Expand the adult version of DARE which is aimed primarily at parents who have children in a DARE environment. 2) To continue with programs in our schools that can shape the youth of tomorrow by offering training that not only provides factual information but also builds our children's personal qualities. CITY MANAGER RECOMMENDATION See DARE program budget. Page 133 FUND NUMBER __ 270-42162 PARENT COURSE 1996 PARENTS COURSE BUDGET Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 PERSONAL SERVICES 1070 Interdepartmental Labor Service __ 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2030 Printing & Printed Forms 2170. Program Supplies 2171 General Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICES & CHARGES 3105 Training & Ed Adivities 3220 Postage __ 3320 Out Of Town Travel 4330 Subscription & Membership 4376 Misc Civic Affairs 4395 State Sales Tax 4997 TOTAL OTHER SERVICES & CHARGES 9997 TOTAL DARE PARENT PROJECT 9999 TOTAL DARE PROJECTS 00000 00000 ):f:::::)::::fi)t:::ff~D.:t)::::m:)::~:::~:::)::::::::)~:::t::@D))):::t:::f::f:t)::::::m::O~::':t::::::ffmm::f:::f:t)::::mb:::t)t~:HQ 000 0 o 0 0 500 000 0 ::::f:m:::::::f:::::::tttI:O:::t)'f:{:r:::{~:::~:::::~:::tt::.::):\:':::r::::f::r:::::t:H)::t:t:t:t::'::~::r::t}::&OO::: o 500 o ....... "500 00000 00000 00000 00000 00000 00000 r\ff:::f::::f:::ffQ:)::mImf:':m):::::J:ffmQ::f:::~:::I)'f\::I:~::~r:I::ff:'I::::::):::J:::::f:Q:I.. H H.:::"() !:~:':::':::.:':'!::':::::.::ili:::::::::::':::::':::::::!::I.:.:::::iJii:'::::~..::::.::::'::':':.!::.:;:i::::l:!::':::'.'.:.~!!':::!:".':'..!:.i.=:::::::~::l:::::::'::!'::i;:~ Supplies SUMMARY OF COST FACTORS FOR THE COMING YEAR Pencils, paper, stickers, pins Other Services & Charoes Sales tax for material purchases Capital Outlav None Continoencies & Transfers None Capital Eauipment Replacement Fund Purchases None 500 50 Explanation of Personnel Personnel costs for D.A.R.E. are absorbed in the Police Department budget. Cost fadors in this area are based solely on supplies. Page 134 .. ~ ", CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 135 -- REVENUE 272 - 1996 FEDERAL POLICE GRANT FEDERAL POLICE GRANT Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33160 Federal Grant 0 10,520 49,285 50,399 50,399 39203 Transfer In 0 135,623 0 0 0 33997 TOTAL INTERGOVERNMENTAL REVENUE :::::::::::::,::'::::;:::,:';::::'::'::::::::::::(f::'::::::::'::::\1.:;ilU:::::::':::':;:::::::::\llra!f;:::::':'::"::::::'::::::'::':.;ses,::':::::::::'::'::::::':::::':;:;&0;$99. 39997 TOTAL FEDERAL POLICE GRANT ;:::::::::::::::::::::::::::::::::::::::::::::::ti.:~::~:::::~::::::::::ig]iu~.:..::i::::::~::~:::::D~_:.::~::::::,:~::::::::::::::::::II_::::::~:::":::::::::::::.:::::u;a9G TOTAL EXPENDrrURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE IiII::::::::r::::::::::::::::r:::I::::::::::::::rlI..::::::::::n::::::::::::._:::::::r::rr:::::I:j.~.::::::::::::::::::::::::::nt.~.F o 119,772 (49,284) (50,123) (50,123) o 0 82.348 70.488 70.488 r'::~:J::~:r~t\tt{:JI:::::t::\\i:il.::m\::\~t)t~t:\J::t::t:\21S65:::~:::\:ftt{':lOl_: Revenue Narrative The Federal Bureau of Justice Assistance Police Hiring Supplement Program will fund the City of Columbia Heights in _ quarterly increments. Funding supplemental funds begins when new officers are swom in. Funds will be matching and will continue for three years beginning May 1, 1994. This program continues into 1996 with grant funds covering only wages. Page 136 CITY OF COLUMBIA HEIGHTS FUND nnE: FEDERAL GRANT 1 FUND NUMBER: 272-42100 ADOPTED 1996 BUDGET DEPARTMENT: POLICE SUPERVISOR: POLICE CHIEF DESCRIPTION Application with the federal government resulted in a four-year grant which began in the fall of 1994 and prcvided for the hiring of two additional police officers. This grant continues and provides the Department with the needed staff for community policing endeavors. SUMMARY OF BUDGET The budget depicts only wages and the sharing of those wages with the federal grant funding supplement. PERFORMANCE OBJECTIVES 1) The Police Department will continue to focus on Community Oriented Police (COP) philosophies in our community with the goal of implementing programs department-wide and in accordance with the federal grants we are functioning under. 2) The Department will continue a mentoring program for employees who have interests in furthering their career with promotions or advancements by providing advanced training with career guidance. 3) A plan to continue expanding strategies in dealing with rental properties in the Sheffield neighborhood as well as locations throughout our community which will enhance present community policing focus. ~ CITY MANAGER RECOMMENDATION There appears to be sufficient fund balance reserves set up to fully fund the program through its three-year life. However, the City should evaluate the possibility of funding these officers in the fourth year of the program. Attrition by the retirement of three officers is not expected to occur over the next three years. Page 137 - FUND NUMBER 272-42100 FEDERAL POLICE GRANT 1996 FEDERAL POLICE GRANT Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 PERSONAL SERVICE - 1010 Regular Employees 1020 Overtime 1031 Holiday Pay - 1041 Court Pay 1043 Training Pay 1045 Longevity 1210 P.E.R.A. 1220 F.I.C.A. 1225 Rex Benefit F.I.C.A. 1300 Insurance 1510 Workers Compensation 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES - 2172 Uniforms 2997 TOTAL SUPPLIES 2999 OTHER SERIVCE CHARGES 3050 Expert & Professional Services 3105 Training & Ed Adivities 4390 Taxes & Licenses 4395 State Sales Tax - 4997 TOTAL OTHER SERIVCE CHARGES 9997 TOTAL FEDERAL POLICE FRANT 9997 TOTAL FEDERAL POLICE FRANT o 17,290 64,978 68,204 68,204 o 236 4,000 3,800 3,800 o 1,229 3,592 3,148 3,148 o 0 1,750 1,800 1,800 o 38 1,700 1,800 1,800 00000 o 2,103 8,666 8,978 8,978 o 373 1,102 1,142 1,142 00000 o 7 6,480 7,200 7,200 o 0 5,686 41450 4,450 rt::::(::,::::::'i?::(:??;o::'i~'i):\~:::?:ll:"::(:???:}.~1M:;:::::W:t:/:::tto.o.;Sa2::::}m}:/}II&~:: o 2,604 350 0 0 : :;;.; ;.;":0 :?};;~;m:m(::).ie.04. (,:::::::;):~::mm:;:a6b:::n:'i::'i}}m:}:?)}}(J::):):})(.\::'it} o 2,426 0 0 0 o 0 265 0 0 o 12 0 0 0 o 53 0 0 0 ~j!i(!ii:iii.in:il!:!!!_I~r:i.i{~~E~i=i , ~ SUMMARY OF COST FACTORS FOR THE COMING YEAR - Supplies None Other Services & Charaes None Capital Outlav - None Continaencies & Transfers None _ Capital Eauipment Replacement Fund Purchases None Page 138 FUND NUMBER 272-42100 1996 FEDERAL POLICE GRANT Explanlltion of Personnel 1995 1996 Total Total F.T.E. Total Total Cornp Total Total Cornp Em 10 ee 1995 1996 Salaries Frin e & Frin e Salaries Frin e & Frin e Patrol Officer 1.00 1.00 38,010 10,967 48,977 39,376 10,885 50,261 Patrol Officer 1.00 1.00 38,010 10,967 48,977 39,376 10,885 50,261 ~- Page 139 _ REVENUE 273 1996 FAST COPS GRANT FAST COPS GRANT Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33160 . Federal Grant 0 0 0 21,288 21,288 39203 Transfer In 0 0 0 0 60,000 ::::~ TO~~~~~~~~~~:~~:ENTAL REVENUE ~:::::i.:..::::.::I:I::::l:.I:I::..:~:I.:::1:;::1:::::.:.1::1:.1i:I::::::::.:..:~.I::.:I......:=:11::1.;.:.::::...:li..l.I::.:.:.:::.l.l:::1::::::::::.:1:1.:::::1:.1::::I.~::::1.1=:::t=:I.:!~11:.:.:..:::I:;:1:1:1:~=q TOTAL EXPENDrrURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE jw:::::::m:mnItIIiII::titH:::::::::::::::::::::IItiI::IH::::l::::;:I::::::~::::::m:::b.:::::::::::::::::::::::::;:::::::gSt.iJJJ:Ii:I:::::~g~S7$ o 0 0 (21.288) 38,712 o 0 0 0 0 :(:~tf~::~tm%JJ::~::~lf:;::~~::::r::;:tmi:,::t:tt:.t:J;:::::;::::::::;:::~;~~::tft:%::;bif::~((%::?:~:"~:::f:t:t::;:::::.11"12 Rwenue Narrative The Federal Bureau of Justice Assistance Police Hiring Supplement Program will fund the City of Columbia Heights in quarterly increments. Funding supplemental funds begins when new officers are swom in. Funds will be matching and will - continue for three years after the officer is hired and swam in. Page 140 CITY OF COLUMBIA HEIGHTS FUND nnE: FAST COPS GRANT FUND NUMBER: 273-42100 ADOPTED 1996 BUDGET DEPARTMENT: POLICE SUPERVISOR: POLICE CHIEF DESCRIPTION The federal government made available a police grant program called Fast Cops. The City applied for two additional police officers and received permission to hire one. The parameters of the grant are similar in nature to the present grant where the City hired two officers, in that the grant period is for three years and the officer is to supplement COP strategies and programs within our community. SUMMARY OF BUDGET The budget depicts only wages and the sharing of those wages with the federal grant funding supplement. PERFORMANCE OBJECTIVES 1) The Police Department will continue to focus on Community Oriented Police (COP) philosophies in our community with the goal of implementing programs Department-wide and in accordance with the federal grants we are functioning within. CITY MANAGER RECOMMENDATION There appears to be sufficient fund balance reserves set up to fully fund the program through its three-year life. However, the City should evaluate the possibility of funding this officer in the fourth year of the program. Attrition by the retirement of three officers is not expected to occur over the next three years. CITY COUNCIL CHANGES 1) City Council Added a Transfer In from the General Fund for partial funding of fourth year Fast Cops of $60,000. Page 141 - FUND NUMBER 273-42100 FAST COPS GRANT 1996 FAST COPS GRANT Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 PERSONAL SERVICE - 1010 Regular Employees 1020 Overtime 1031 Holiday Pay 1041 Court Pay 1043 Training Pay 1045 Longevity 1210 P.E.R.A. 1220 F.I.C.A. 1225 Rex Benefit F.I.C.A. 1300 Insurance - 1510 Workers Compensation 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES - 2172 Uniforms 2997 TOTAL SUPPLIES 2999 OTHER SERIVCE CHARGES 3050 Expert & Professional Services 3105 Training & Ed Adivities 4390 Taxes & Licenses 4395 State Sales Tax .- 4997 TOTAL OTHER SERIVCE CHARGES 9997 TOTAL FAST COPS FRANT 9997 TOTAL FAST COPS GRANT o 0 0 27,903 27,903 o 0 0 1,900 1,900 o 0 0 1,288 1,288 o 0 0 900 900 o 0 0 900 900 00000 o 0 0 3,750 3,750 o 0 0 477 477 00000 o 0 0 3,600 3,600 o 0 0 11858 1,858 l{r::::::::(:tn:r(:::::::m:f~'I:r:':ff:::::::::~:t{t:ftitt.:m::~::::::rr:::f::!n:l:{H.I{t':~:::l:t:r:..,..::\':':t\~::~~:~~:~qg.6 000 0 :::::ua):::::U::::t:t:t::m:t:::rl.:uuu:m:m:::m::t:::::m:m::::Orrttr:m:m::t::::u::::rtO .................. o ::oJ) 00000 00000 00000 00000 r::r~?rr:rr::'r:::~::mO:m:m?t:t:r::r:::r:~;:;:::::m:::6r?::::t::rt:'::~::::I::Ii4:FI::r::mr:t:rr:t:t::::t])r:t:::~:rrr::?::::n)D :::::!::i::i::::::.:::i:.:::::::::.:::i~:::j:::::::.:.:..::~:::.:::i:.:::..::i::':...::.::=:.::::::::::~:::::.::.::.:::'.:i:i..:1:::::i::.:::I::::::::.:.::::.:::..:'i;i:.'::=~==i.:1.:::::i.::::i!:':;i'i::=::~: SUMMARY OF COST FACTORS FOR THE COMING YEAR - Supplies None Other Services & Charaes None Capital Outlay - None Continaencies & Transfers None _ Capital Eauipment Reolacement Fund Purchases None Page 142 FUND NUMBER 273-42100 1996 FAST COPS GRANT explanation of Personnel 1995 1996 Total Total F.T.E. Total Total Comp Total Total Comp 1995 1996 Salaries Frin e & Frin e Salaries Frin e & Frin e 1.00 1.00 0 0 0 32,891 9,685 42,576 1 Page 143 REVENUE - 280 1996 PROJECT PRIDE BUDGET PROJECT PRIDE Actual 1993 Adual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 REVENUE 34000 · CHARGES FOR CURRENT SERVICE 34700 Program Revenue 34997 TOTAL CHARGES FOR SERVICES - 36000 MISCELLANEOUS 36210 Interest on Investments 36230 Contributions 38997 TOTAL MISCELLANEOUS 39997 TOTAL PROJECT PRIDE TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE - All revenues will be used for each projed as needed. 'If':r'r/t:::::rff::~:~~:~::::::Jr:/:J:::~:/~::f:/:'~::~,}~:t)::::::)i/::r:tti/rr}~::::fr)/::::fi/~:~:i=):r:::)::~~~:;= o 174 0 0 0 333 0 500 2,000 2,000 11:..'I::::I".:I..:!.!i:I.:.I:.!:.::=I!I:.:I"II::lj...::..I.II!i!i:!.::!!...:!::::I::;:I::::I:!:!I::..:..:::!:1:::ll.l.:::.I::.::.:::=:I:I:!lil".:.I:.:.::.:l:!..:.:..:..::.::lr=::::::i:::I!:I::.::::::::.!II:.::I::::::= ~::::::::::::I:::~::~:::~::::::~::lir~::::::~I:~~::::~::I::::~~:::::::I~:II::::::::~::::::~::::~:~:::::::::~:'::::~i.:::::::~::::~::::::::::::::~I::flj.:::::::::~:~::::::::::~:::~~:~::~:::::::I::j'7i. (661) (126) (1,350) (175) (175) :::::. ~: :<::::~j~::: ....:j.:::.:.;:.:,:'; :.:::.:..::::. ...:::::;:.::..:.:::(.:::~: ..:...:.::::::: :.:.:-:.:..::::~i=..: :::..q (:~::= Revenue Narrative Page 144 CITY OF COLUMBIA HEIGHTS FUND nnE: PROJECT PRIDE FUND NUMBER: 280 ADOPTED 1996 BUDGET DEPARTMENT: RECREAnON SUPERVISOR: RECREA liON DIRECTOR DESCRIPTION The project Pride Program consists of several special events (e.g. Easter Egg Hunt. Old Fashioned Skating Party, Halloween Party, etc). The initial $5,000 start-up money was donated by the Columbia Heights Athletic Boosters. SUMMARY OF BUDGET Any expenditures beyond the initial $5,000 will be donated by various sponsoring agencies (e.g. H. B. Fuller) or covered by minimal fees charged to participants. PERFORMANCE OBJECTIVES 1) Add additional special events. 2) Obtain additional funding sources (donations, grants, etc.). 3) Implement minimal charges to participants to offset program costs. 4) Utilize intems for event planning and supervision. CITY MANAGER RECOMMENDATION The initial $5,000 startup money from the Columbia Heights' Boosters, together with subsequent contributions, have funded special non-revenue producing programs and events. If these programs are to continue, additional contributions beyond the Columbia Heights' Boosters will be needed to sustain this effort. Page 145 FUND NUMBER - 280-45007 PROJECT PRIDE 1996 PROJECT PRIDE BUDGET Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 . PERSONAL SERVICE 1012 Seasonal Employees 1220 F.I.C.A. 1510 Workers Camp 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2030 Printing & Printed Forms 2170 Program Supplies 2175 Food Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICES AND CHARGES 3050 Expert & Prof Services 3430 Advertising Other 4330 Subscription & Membership 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 9997 TOTAL PROJECT PRIDE 9997 TOTAL PROEJCT PRIDE 500 0 0 500 500 26 0 0 35 35 70088 ~:ff:):r:r:rrr$D?::::::::::)r:::fr:r:rtrtH)::::::::~::r':::::?:f\:~:)::?::n:::rrrrr~:::'~():~:::r:Iim:):rr::))r:::::\)$43 131 0 300 300 300 158 0 300 500 500 o 0 250 300 300 f:m::m::::::::m:::f::::_::::r:::}:r:(((t::(::::m:::::~:lrmt::t::~rf::::::f:::.o.:t:}:::r::::f::r::tl:a.K}(t?f::~::rma:~:n)O 145 300 375 875 875 o 0 600 600 600 18 0 0 0 0 9 0 25 57 57 _ll!!!~!i!ai=!t!!e SUMMARY OF COST FACTORS FOR THE COMING YEAR - Supplies Posters, fliers - Decorations, program supplies Refreshments Other Services & Charoes Storyteller Easter bunny - Newspaper ads New program entertainment - Capital Outlav None - Continaencies & Transfers None Capital Eauipment Replacement Fund Purchases None 300 500 300 200 175 600 500 Page 146 FUND NUMBER 280-45007 $500 for intern to plan and supervise events. explanation of Parsonnel E ee Intem F.T.E. Total 1995 1996 Salaries Total Frin e i. Total Comp & Frin e 1996 PROJECT PRIDE BUDGET Total Salaries 500 Total Frin e 43 Total Comp & Frin e 543 :~T.OII:::tt/:/:::\:/t:::r::::~/::/:/::):::{f:'fm/\ Page 147 CITY OF COLUMBIA HEIGHTS FUND nnE: DEBT SERVICE FUND NUMBER: 3XXXX - DEBT SERVICE ADOPTED 1996 BUDGET DEPARTMENT: DEBT SERVICE SUPERVISOR: FINANCE DIRECTOR DESCRIPTION Debt Service Funds (3XX) are used to account for income from tax increments and payments for principal, interest and related charges for all bond issues of the City. SUMMARY OF BUDGET Revenue from interest on investments is declining due to a decline in available cash in the debt services funds. Tax increments are budgeted the same as in prior years. Principal interest and fiscal charge expense is budgeted at $1,486,268 an increase of $42,253 from the 1995 adopted budget. PERFORMANCE OBJECTIVES 1) Re-analyze cash flow needs and performance of tax increment funds to determine if repayment of the 1994 cash flow loans can commence. CITY MANAGER RECOMMENDATION The restructuring of the downtown redevelopment distrid payments and cash flow performance of the TIF distrid could enable repayment of the 1994 cash flow loans. This funding could be rededicated to the City's housing adivities. Page 148 REVENUE 302 1996 PlR BONDS OF 1987 BUDGET PJR BONDS OF 1987 Adual 1993 Actual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 REVENUE 36000 MISCELLANEOUS 36101 Spec Assess Coli City 36102 Spec Assess Call City 36104 Del Assess Coli City 36105c Int & Penalty SpAssess 36210 Interest On Investments 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39201 Transfer Fm-PIR Fund 39290 Residual Equity Transfer 39297 TOTAL TRANSFERS 39997 TOTAL PIR BONDS OF 1987 19,798 0 0 0 0 00000 o 0 0 0 0 15,291 0 0 0 0 00000 t::::::mHt.j.nJ:~::::::::::nm:l:;t:::m:::::::::::::::::::::m:.:r::'%:r~:::~%::l:~:::::~::r:::::::::}.:~:%:t\m:t::::,::::~:::t%~:%t::::..:::::::~:t::t:::m:,::::::::~ttm:::~Q o 0 00000 00000 :::::::t:::::::::mtt:=:::::m::::m:~I:::::::{:::::tr:t~:~::{:t::t:~:'~l:.:::::~:t:{:::t:::::::::::::~::::t::::::%::;I:{m::;m{{{m::::::'::::m:{,t::t..:::~:::::::?ttj{t::m::mj~:::mo :Htlt{:::.~_::::::::::::m::;{:t:::t:{:)::::::t:::::I::t:::{:~m::tt:::::::::::m:::m::,:tt"::::):::::::::f::::::'~tttt:;)t)o::rrr:::)::t::{::::t::~tnQ TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE ::iii:::i:,:ri1q;la[::::i::::i:ii:::iii::::i:::I::I::~:::::i::~::::i;::ii(Eii:i::i:::::i:;::i:::I;I::I::I;I;:~lij:i:ii:i::iII:i~::i::::ii:::::i:i:::i[:::::iII:])i:::i::::::~:~:::::.:i'::i:::::::::::::i:[:[:::::p: (975.881) 0 0 0 975.881 0 0 0 ~r::t:t::~~(/:::::O:::~:::::::::/::??:::/:::::(?:I::::(t::~:/::::::::::r::??:::ro.~:~:::~:rr/:t((~::~::?:::::(:~D. o o ....:r::~:r~o Page 149 - FUND NUMBER 302-47000 1996 PlR BONDS OF 1987 BUDGET PIR BONDS OF 1987 Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 5999 6010 6110 6200 6210 6997 6999 7990 8997 9997 DEBT SERVICE Principal Interest Fiscal Agent Misc Fiscal Charges TOTAL DEBT SERVICE TRANSFERS Residual Equity Transfer Out TOTAL TRANSFERS TOTAL PIR BONDS OF 1987 910,000 0 0 0 0 49,660 0 0 0 0 360 0 0 0 0 67 0 0 0 0 ;rl::tt"~Q$.y:?::::~:~:~:::t:t?:::t:ttrttl[:)?'r{@:r:::H?::::::):rtt:::I:::rf:~@:I?r?r:::::t.t?:t:?r::'r::)r:::::ro 50,883 0 li:!.l..i.::=ta::I,:,[,:!:i.::'II:li..i:I..I:I::i.:.::::.::.!:.:...:.::.:.~::':i:::..i:.:.!.;~.:..:::::I.:.I:;.:i:;li;::::i:::~::::';':'.:l!:':,:!:,l:l!:~.:.'.:l!:!iil:::i.!:':':::I:::::'I.'I':::':~:'i::':i:I'i::i:i:::I'ili":::':ii.:: SUMMARY OF COST FACTORS FOR THE COMING YEAR SUDDlies None - Other Services & Charaes None Capital Outlav None Continaencies & Transfers - None Capital EQuipment Replacement Fund Purchases None Explanlltion of Personnel There are no paid personnel for this fund. Page 150 REVENUE 376 1996 TAX INCREMENT BONDS BUDGET TIBONDS(REFUNDEDIN198n Adual 1993 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 Adual 1994 30000 REVENUE 31000 TAXES 31010 Current Ad Valorem 31020 Oelinq Ad Valorem 31050 Tax Increment Guarantee 31997 TOTAL TAXES 36000. MISCELLANEOUS 36101. Special Assessments 36105 Int. & Pen. Sp. Assessments 36210 Interest on Investments 36290 Other Misc. Revenue 36997 TOTAL MISCELLANEOUS 37000 NON REVENUE RECEIPTS 39100 Sale of Land 39140 Other Ref & Reimbursement 39197 TOTAL NON REVENUE RECEIPTS 39200 TRANSFERS IN 39205 Transfer In-Bonds 39290 Residual Equity Transfer in 39297 TOTAL TRANSFERS 39997 TOTAL TI BONDS(REF'D IN 87) 39999 TOTAL TI BONDS(REF'D IN 87) TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 1,036,412 1,087,343 1,060,000 1,060,000 1,060,000 18,954 20,961 0 0 0 98,544 7,730 0 0 0 :~:::::::~ld~Ia.1o.:t)}:::)':~I~lft"ff:):::::mJ._:.H::~:::::::H::jliQ$Ql<<lf:::~m':::::::)t~O$)~OOO/ 00000 00000 70,502 57,243 40,000 30,000 30,000 o 173 0 0 0 t::::::::':':?::~.S02:::::::"r::rJ:~::t::.l"I:}:::::mrWt::::::~.~o.o(f:m:::I'::::@t:t}.iQQl:':'t::::::::t::mtf.:"f 5,248 104,438 0 0 0 o 0 0 0 0 :r:::::::::::m:r':::s_:::t:r::m::::~::dUl'.:f:rn::::f::::r:::~::~:::::m:mm::'::~:o.mr::mm::mmm::?:::W:t:td):t?:t::'::t::~?:,:..::.Q o 0 0 0 0 395,918 0 0 O() ::::wm)~:.nuu:.:::n:n:~::rnr::n:~::n:::)'lt:::~:'i:i::::ii??:::r~:r:::mtm'}::I::W:jm:mir:m:rrrrr::f:m::D.i::??t::t:?w:n::::?m):]) :i:i:~::::::l=:::=ii::i:~::i.:I:..i':i'i::':'i:.::i.!11f,llf.i::~::.'!i!:[::::!illli.::i':::'.I.::~.,:,:i~:.l=[=, :::::::j::~.~.:.::::::~::]j:.I~.:::'::::::i:::::::::ll.InQ1~5.:::I::II:Ii:~.;.:::::~~:!:::I:::1].~lI.t(. (6,917) (229,872) (361,015) (395,768) (395,768) 1,408,313 1,401,396 1,021 ,623 810,509 810,509 :tt:,:;m1.lBi:,:::,:,::j:1J1WlS2j::::tt::r:::::::IUi6Q$:::::::::::rrrllltlij::::::::::::::r::1141741: Page 151 - FUND NUMBER 376-47000 1996 TAX INCREMENT BONDS BUDGET GENERAL OBLIGATION TI BONDS Adual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 - 2999 OTHER SERVICE CHARGES 3041 Attorney Fees-Civil Process 3050 Expert & Professional Services - 4997 TOTAL OTHER SERVICE CHARGES 5999 ~ DEBT SERVICE 6020 I Other Long Term Oblg Prin 6997 TOTAL DEBT SERVICE 6999 TRANSFERS 7160 Transfers Out 1/587.610 1,484,684 1,444,015 1,460,768 1\460,768 8997 TOTAL TRANSFERS ~:::.::::.:::::"'J58.!a10. .... ...::::::JrlIM~ ..:.::..:~:..m:tr.::::::::.:.:::::l:'''l1l8 :.,..::..::.:.:.::t46016I =~~~=:=:~~~:a~~~~~~~s -=-===-:= 27,375 0 0 0 0 17,510 23,076 17,000 25.000 25,000 ::r::::~::::):}~::f.JIl$.J::r:::t't::::~::::::::.~U&Jt::t:t::'=i'l:I~OQO:~'=i':~\'=i'::~::r:t:.io.oo.::t::ti'~r::::::,:::lt$.~OOQ 00000 I:::::t:::::::r::::::::r)frr::r:b.::::::::::::~::::::::::::tf::r:::tr:r:D.::f::::::ff::::ff~rir::::::::o.tr,::::m::::::::::::::::::::::::::::::r::::tIlttr:t::::r:::tt~::::r::::O SUMMARY OF COST FACTORS FOR THE COMING YEAR Suoolies None - Other Services & Charoes Professional Services 25,000 Caoital Outlav None Continoencies & Transfers - Transfers Out 1,460,768 Caoital Eauioment Exolanation None Exp18natlon of Personnel There are no paid personnel for this fund. Page 152 REVENUE 378 1996 n BONDS OF 1984 BUDGET GENERAL OBLIGA nON TI BONDS OF 1984 Adual 1993 Adual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 REVENUE 39200 TRANSFERS IN 39205 Transfer - Bonds 39297 TOTAL TRANSFERS 39997 TOTAL TI BONDS OF 1984 167/070 167,880 0 O. 0 1:;i~i~..I::..I;:==~I=:.:I:I......II':.lii~::II:I:'i!=1::;:.I.:.:I::::::.l.:I:l:..:~:i:::I:..::::.::I:I:::::ll1:..:;11.:.:::..::::'1::::.;:.::.:.:::1..::::.:1....:1..::::.:.::'::11..1::::..::::::::::::::11::::1:11::1.11::111:= TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE :i~i~~:::iIlil.jjltJ.I:I::~;:~iI[I.f~.::::i~:::I:::iI:i~::::i:::::i~i:::iIt:i:ri~I:::~:::~:~i~:::~i:i~::iI:i:i::Hi:::::::::i::~iI~:i.I::::~::::;::i:::::::::~::::~:i:i:':r::::I::::::1 00000 00000 :ti}tf:}tr::r:::}}:::I:r~rr::rrt::::::~rr:::~:::::~t..,:::~:t:::~:::r~:::}}::::~:r:::rrrbr;r:}:r:::::::~~:::::::titr:}~:::I}::~::~:':r'~::::::r:,rrr~::::~}}tf Page 153 FUND NUMBER 378-47000 1996 GEN. OBLlGAnON BONDS OF 1994 BUDGET GENERAL OBLIGATION TI BONDS OF 1984 Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 5999 6010 6110 6200 8997 9997 nEBT SERVICE Principal Interest Fiscal Agent TOTAL DEBT SERVICE 'TOTAL GEN. OBLIGATION BONDS OF 1984 145,000 160,000 0 0 0 21,710 7,520 0 0 0 360 360 0 0 0 :::::::;.:::I..::111:;:::::::I.:::./I;!I::1:11:1i:::::/:..~..::::::.::::I:::l::.:i:::::j::::~::::.::..~I/:....:::.::II..:::;:i.:.I:I:.;:.:....II.;.::::!:/:.!:.I:.:/::/::i:/:::::::::::::::/::!://:: SUMMARY OF COST FACTORS FOR THE COMING YEAR Suoolies None Other Services & Charges None Capital Outlav - None ContinQencies & Transfers None Capital Eauipment Replacement Fund Purchases None Explanation of Personnel There are no paid personnel for this fund. Page 154 REVENUE 380 1996 n BONDS OF 1987 BUDGET TI BONDS OF 1987 Adual 1993 Adual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 REVENUE 36000 MISCELLANEOUS 36101 Spec. Asses. Collect City 36105 Int. & Penalty Sp.As 36210: Interest On Investments 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39205 Transfer-Bonds 39297 TOTAL TRANSFERS 39997 TOTAL TI BONDS OF 1987 39999 TOTAL n BONDS OF 1987 00000 00000 00000 It:~::t:t:::::::::'}f:::::H:iO:t:::::~::::t:t:::t:::::::::::t:::::::}:::D:Mt:t:~t'Htt::::}::::::::tt~.tf:MM~::::::::::::t:~::::::I::tt:~fl:t::~:::ft{{tm::t::J:t 1,209,565 7,465,218 36,655 0 0 __~lr= TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE :::::Ij_.:.':::~:~~::::::::li.A1'::::::::~:::::::::~:!:::::::::Iaila:::::::::~::::::::~:::::~:~:::::::::::~:::::::::::::r::::ij:::::::::::::::r::r:::::::'~:~::::::::::0 00000 00000 HH:::::::}:}~O\::r:::~:(::~:r:'~~IO::tr:I:'::~:(:::::(r:r}:o.:::t:,:~},~,tt:::t:::~}}o.:::('::I,::::::'::::t:t:::to Page 155 FUND NUMBER - 380-47000 1996 n BONDS OF 1987 BUDGET TI BONDS OF 1987 Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 5999 DEBT SERVICE 6010 Principal 6110 Interest 6200 Fiscal Agent 6997 TOTAL DEBT SERVICE 6999 TRANSFERS 7160 ., Transfers Out-Bonds 8997 TOTAL TRANSFERS 9997 TOTAL TI BONDS OF 1987 8999 TOTAL TI BONDS OF 1987 680,000 7,210,000 35,000 0 0 529,205 255,218 1,155 0 0 360 0 500 0 0 ltttliaB:::,::t::i:t:rBtlnt::::m:tt:::::::Mil5.l:tt:t:itnH:::t:t:::::::t:fbr::t:t:m::m::I/:::::::::::t:tk 00000 :f)t(::():?:?:)(:~(::.~):r:t)))HHH1::H:)m:I:::m:::::::::n:}:::):J:)t:(.t::::):):m:J'::m)::):m::::~):'H:)~JWJ:(~)~::::'n: :tit)j:l2bI1iI5\\~:'~:))'i8SlIU~~\):~::):I.l_:~)):it::~tl)):i::~::::))::b:~:I~)::::)}})::~):I~~b :t::~~t:::liliIOI5B5~:/::~::~t";:_ill:rf~~}':::~::~:,t:t._ttt:~::::::::::t:~:~tf):::::::~:r:::o::~:~::f'):):::/((~:~\J:t SUMMARY OF COST FACTORS FOR THE COMING YEAR _ Supplies None - Other Services & Charoes None Capital Outlav None Continoencies & Transfers - None Capital Eauipment Explanation None Explanlltion of Personnel There are no paid personnel for this fund. Page 156 REVENUE 381 1996 n TAXABLE BONDS OF 1987 BUDGET TI TAXABLE BONDS OF 1987 Adual 1993 Adual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 REVENUE 39200 TRANSFERS IN 39205 Transfers - Bonds 39297. TOTAL TRANSFERS 39997 TOTAL TI BONDS OF 1987 92~615 0 O. 0 0 :::::::::tt'2<Uf:11.:::t:::::t::::::':(M::::::tt:::::::;:::Q::;::t::::M::::::::::;:::;::t:~:::::::M:::'Om:::;::::m:;:::;:::::::;::m::(:;::::::::~::]):;::mtM::i:::::ll ::::::~::;:::;::'1I<<11:s:,:m::mM:::m::~:::::;:::::ff::'::::,m:I(~:::MM:::::::m::'::;:::::tt::':t::bm:::m:(::(mm::::::~:::m::'::;:::::::::o:;::'tfM::::m:;:::::::.:o TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE ::{::::jj:::::tiBliljIHj::1Jj:jj:jjjjm[jJJjtEj:jOjjj:::::'~::jj:::::!:::;J:j:j{:jj:::~::~:::jIjj::::ijj:~:jjj:jjjjjjj:j::jj'j;j:j:::;::jjIj::jl:j:jj:jt:j:;:jj:;::;:::j::!;::::;;:::::~~:j:::Jj~I~:':j:~I: 00000 00000 ::::~:::~':))):~:'O::):)):/::::)::::f):)::n:::)::::f:::;::::::/'::f)]):/::f::::::::::]).::'::o Page 157 FUND NUMBER - 381-47000 1996 TI TAXABLE BONDS OF 1987 BUDGET TI TAXABLE BONDS OF 1987 Actual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 5999 6010 6110 6200 6997 9997 DEBT SERVICE Principal Interest Fiscal Agent TOTAL DEBT SERVICE TOTAL TI TAXABLE BONDS OF 1987 850,000 0 0 0 0 70,255 0 0 0 0 360 0 0 0 0 ~t//m~820Als.HHm/:::::::~/::::/'f::H:::::~:I.~:~f:~::ff::::::/::}t::m:::I.::::?~}:::::m:f:/:tf:::l:J//Qf:::::t:~f:/::):::m~:Q t::{:i:i':::l.llUl_S/{:tlt::{:::t:{{:tt:I:::::::t::::::?ttft{:::t:tt::::::::t:::?{::::::{{::t:::::tmm:OU?:?t?r:{::://:~:br SUMMARY OF COST FACTORS FOR THE COMING YEAR - Supplies None Other Services & Charges None .' Capital Outlav - None Continaencies & Transfers None Capital Eauipment Replacement Fund Purchases None Explanlltion of Personnel There are no paid personnel for this fund. Page 158 REVENUE 382 1996 TI CAP APPREC BONDS BUDGET TI CAP APPREC OF 1990 Adual 1993 Adual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 REVENUE 39200 TRANSFERS IN 39205 Transfer - Bonds 360 360 500 500 500 39297 TOTAL TRANSFERS f~t::::,::~::ttli:;asn:::iJIJJ:::::~:::":::::~:'~:::::.O}J:i:{{:J?:::~:{:?:{_:::::~;:{:::~:::'r::::t::::::::Hs.o.o.::::{{{:J?/{:::?I.OO 39300 . PROCEEDS OF LONG TERM DEBT 39310: Bonds Proceeds 0 0 0 0 0 =~~~E~~~::~;~==Ei!EiiaEa TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE !I:I!:::::;;::~:;;;:I::;::::t:';.:i::;:::';::;:';:::::;::I';:!:::I::::;::I!I:ao:i:::;::':~::i:::Ii::i::i:ii:ii:i:ii:iii:ig;i:;::r::;::;::;::;:::::;:m;:::::;::;::::::IIPi:;':i;:I:::::::::i:i:::i:'::::1OO 00000 00000 ... H. .:{::{{::::::o::{:{::~:{:::~:~:::~::t:~u:o::{:~:::::::'~::::{{::{:t:::::o:{:::::~::r:::~~:ttt::::::{~::::o:::{{:Ut~J::i~\::{:~(f Page 159 _ FUND NUMBER 382-47000 1996 TI CAP APPREC BONDS BUDGET TI CAP APPREC OF 1990 Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 5999 DEBT SERVICE 6200 Fiscal Agent 360 360 500 500 500 6210 Misc. Fiscal Charges 0 0 0 0 0 =~]~~:~~~~=~~~:iiE==!!&il!i!, " SUMMARY OF COST FACTORS FOR THE COMING YEAR - SUDDIies None Other Services & Charges None ,. Capital Outlay - None Contingencies & Transfers None Capital EQuipment Explanation None Explanation of Personnel There are no paid personnel for this fund. Page 160 REVENUE 383 1996 n REFUNDING BONDS 1991 BUDGET TI REFUNDING 1991 Adual 1993 Actual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 350,783 .. 175,345 0 0 0 36997 TOTAL MISCELLANEOUS :r':::::r::150~783t:ee::::::::::'itts.:_):t:r:::'i::~:::::tr~:::~:::rt/::Qt:::::::::r:/::/::~:::::::r:::::r:'i@o.::::::::::::':~:::/:::r::t::::::.. :::Jl. 39200 TRANSFERS IN 39205 Transfer - Bonds 0 174,770 1,197,965 1,254,955 1,254,955 39297. TOTAL TRANSFERS lr::::~:::::~~:H:ItItHr:o.':::rI::r:r:rj'4mmeir::::::ttinftl..:r:r:~::::::?I:"~lS5t~t:::::r::I.lI$4if5$.: 39300' PROCEEDS OF LONG TERM DEBT 39310 Bonds Proceeds 0 0 0 0 0 39397 ~OTAL PROCEEDS OF LONG TERM D.:::,:::::,::,:;:;.::::::::::::::::::::,,:::::~:;A,::,:::::::::,::::::::,::::::::,':'::::::::,:::::::::::::::::l!lii,::::::::::::::::::::':::::::::::'::'::!:::::::::':::::::,,:W::::::::::::::'::;::::::,:::::::,:,:::::::::::::::,::::::::::n'::::,:::::,::::::::::::,::,::,::,::::,:,,:,",:::.:,:;::\6. I' ;:;:.:.:;:::::;:;::::::::::::::::::.::::::::::::;y::::;:::::;:.:;:;:;:::;:::::::::::::::::::;:::::::::;:::::::~:::::.:::::::::.:::.:.:.::::::::::::::::::~:.:::.:::::::::::~:::::::.:::::.:::::.:::.:::.:;:::.::::::::::::::::;::::::::::~;:::::::::::::::::::::::::::::::::::::::::;:::::::::;:;..:;::Y:. =: T6~~~~~~~~~~~~~~~~~~~1 ~1:i:~:;i'i.!~:::=~~=..i::ii..:.'.:.':!:':':!.li=j~i::..!:i!i!!:.!.'.'.I.I~~'=[=ii:::'i.i::'::i!.!:i:I..i=!i:....::::::1::,.1:.=..: TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE ~~:::::::::::~:~:.i#..:::.:~:::~:::::<<..;I)!:n:::~::::::::Ii~~I"~tUI:::::::I::::Ij:_I'$$.::::~~::~::::::~:~~j.;m~~ (2,460) (6,518,487) 29,053 0 0 6~520 ,947 6,5181487 {31,513} 29,053 29,0?3 .. ):(f[$ltb4&7..:..~::::}}:}:::~~U(:uo~::~:}):::::r~}:(2ilil8Q):~:::::::::):(:).Uj5.a::)::))::::::::~::)29~Q53 Page 161 - FUND NUMBER 383-47000 TI REFUNDING 1991 1996 TI REFUNDING BONDS 1991 BUDGET Adual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 5999 DEBT SERVICE 6010 Principal 6110 Interest - 6200 Fiscal Agent 6210 Misc. FIscal Charges 6300 Bond Discount - 6997 TOTAL DEBT SERVICE 6999 TRANSFERS 7160 Transfers Out 8997 TOTAL TRANSFERS 9997 TOTAL TAX INCR REFUNDING 1991 9999 TOTAL TAX INCR REFUNDING 1991 o 0 835,000 965,000 965,000 353,243 353,242 333,412 289,455 289,455 o 360 500 500 500 00000 00000 ili{t::~:::::::::::"_:~lt:::::1HI$31_tll111I1JdI::::~::t:::NI:_l_:::::t:l:{I~~H5U o 6,515,000 0 0 0 -- SUMMARY OF COST FACTORS FOR THE COMING YEAR SUDPlies None Other Services & Charoes - None Capital Outlav None Continoencies & Transfers None - Caoital EauiDment ExDlanation None There are no paid personnel for this fund. Explanation of Personnel Page 162 REVENUE 384 1996 n TAXABLE REFUNDING BONDS 1993A BUDGET ,TI TAXABLE REFUNDING 1993A Adual 1993 Adual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 REVENUE Transfers Transfer in - Bonds Total Trans"rs PROCEEDS OF LONG TERM DEBT Bonds Proceeds 730,073 0 . 0 0 0 TO TAL PROCEEDS OF LONG TERM j~~j~~~~i~~I~~~~4t~1~!{Jij{~j~ff~~~[~H~ii~Jj~i!~r~ijj~j~~~~;:iiJ~ii~~fj~j\;J!j~~!Jtjj~j~flf~~~jJ~lj~j't~lrmmftfjfi}t~j~fjfj~~!~~j~1~;~Wf1j~ii~~j~j~~jf1;j~:i1~f1~fii[~i~j[[jf~i~~:~ TOTAL PROCEEDS OF LONG TERM ~..""....no.:01:J...................4.$$..........."".........m................ ............ = TOTAL PROCEEDS OF LONG TERM DEBT l::::l.:~::i:.:i,.f_:.:::.::::::::li:;l:::.:;;=;:~:::::!:I:..:::::.i~.:!::::::l...~:i::.::!i::.::.::::i:~.::i::~l3.;;::!::I:.:::i::..~i=~:~; 30000 39200 39205 39297 39300 39310 39397 ......... . . 0 1911456 208,895 205,313.20~,313 ~f:~::::))~:::)::::::::::::~::~::?~Q:?:::tfit?ISl1U1::tt:~::::,::~:~:t....::::::::::{':::t:fe&.~a.jfl:{:{:::f2O$.;a.13 TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE :1:I'Im:=:::l#.rli..':t::II::::::::::::,.RQ.:::::::::I:::r::Ii:i::.~mn::::::II::::=:::fn.j,::::::::::.::::'2O$;$:,a 2,204 (2,204) 0 0 0 o 2,204 2,204 0 . . 0 t:))~:'~:i:i2:i204:~::::~~)::::~:::':::::r:::::it:i::::':~1::)){))):::::::t:]~~:::))):~:::::::::))):o~:):~::::::0 Page 163 FUND NUMBER 384-47000 TAXABLE REFUNDING 1993A 1996 T.I. REFUNDING BONDS 1993A BUDGET Adual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 2999 OTHER SERVICES & CHARGES 4395 State Sales Tax 24 0 0 0 4997 TOTAL OTHER SERVICES . CHARGES::::tf:I:::f:::::~::r:I::::::t.:::~:rIt:::::f::r::::tt:r:t~'::o:rn::f:IrI'::t:I:::?:~:::I:I:::::f:I:r:r::::I:::::::::II:fQ::r::m:::tm: 5999 OEBT SERVICE 6010 Principal - 6110 Interest 6200 . FIC8I Agent Charges 6210 Misc. Fiscal Charges 6300 Bond Discount 6997 TOTAL DEBT SERVICE 6999 TRANSFERS 7160 Transfers Out 8997 TOTAL TRANSFERS 9997 TOTAL TAXABLE REFUNDING 1993A 9999 TOTAL TAXABLE REFUNDING 1993A , o :H;:):~U.:. o 160,000 185,000 190,000 190,000 o 33,300 23,395 14,813 14,813 o 360 500 500 500 17,845 0 0 0 0 00000 ntrft:::::~::mj1~IU:ff:m::I:::a_rt:::r::)Ib.I_:;:::::::f;:::;:f~t"Ala:ttt~:tt:'l:.IOS.a1$ 710,000 0 0 0 0 _~_&l_ii) SUMMARY OF COST FACTORS FOR THE COMING YEAR .:> Supplies None - Other Services & Charoes None Capital Outlav None Continoencies & Transfers - None Capital Eauipment Explanation None There are no paid personnel for this fund. Explan8tion of Personnel Page 164 ~: CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 165 - REVENUE 402 1996 STATE AID CONSTRUCTION BUDGET STATE AID GENERAL CONSTRUCTION Adual 1993 Adual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33419 State Aid Maintenance 33997 TOTAL INTERGOVERNMENTAL REV 36000 MISCELLANEOUS 36290 *' Other Misc Revenue 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39209 Transfer in State Aid 39297 TOTAL TRANSFERS 39997 STATE AID GENERAL CONSTRUCTION TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 281,144 201,399 278.482 47,610 47/610 l%::::::::.J.allt::~:~}:tJ:r:.l1_::::::::::::~:::::~:::::::::m~UI:~t}r::fr:::~:nlli.U)::~f:::::?:ff:::f.tl$.:jUr o 9,289 0 0 0 t:'i':'i'n::'i':::rff::::::l"~:::~::f:::::::W:::::::t:tl_i:r::tr:::t:'i'tlJ:llt:lr:l1::::::::~t:::rrfr::::H:fttr.~::::~:r::::~:::::::::::~.: .... :.:.:~:.:::::o:. 00000 il!;::,-I::.::li;;~.;ll::::i.:..::I:~:;:i:i:::::~=i=:::ii~i::l::::;:iiil:i;=l=.:..:i:i:.l::ilii::::::::::l.::i=il..::liiil.i:!:::i::::....:::::i:.i~ii:: !~:::::~:~:::::~:.1:~.:::::;~r:~1:::~:::t~.m::nt::t::~nf.I:~.::::t:r:::Hrl.lm,:::::::::::::~:::::::::::::ii$:ij&: 79,652 (45,891) 13,417 (186,310) (186,310) (93,069) (13,417) (13,417) 26,834 26,834 H~:~:::::::f~(13ill1:)f:r:::)::r:::t::I.l.~:?itf:t::::::~::~::~:::rn:::::~:tJ11:::I::I::f:lt'lIiltl)}::}r::::)'.~.'ta} Revenue Namdlv8 State Aid Construdion funds allocated to Columbia Heights. The following represents funds the State has allocated to Columbia Heights and which the City has not yet used. Allocation balance as of 12/31/94 1995 Allotment Unencumbered Construction Fund Allocation 1,355,743 311.983 $1,667,726 Currently there is a penalty for carrying a large balance in the Unencumbered Construction Fund in determining the City's .Total Apportionment Needs.. The annual allotment for the Construction and Maintenance Funds is based on the City's - percentage of .Total Apportionment Needs. (Population Apportionment and Money Needs Apportionment) compared to the rest of the Municipal State Aid System. In 1995, the "Total Apportionment Needs. for Columbia Heights was reduced by $29,080, primarily due to the City's large unused balance. The rule to adually reduce the Unencumbered Construction Fund balance can be changed at any time by the Screening Board. For example. prior to 1991, a municipality could only have a balance of twice the Annual Allotment, plus the Current Allotment. In our case, that would be 3 times $311,983, or $935,949. Sumrnarv The bottom line is that the City of Columbia Heights is currently losing money in the annual allotment and runs the risk of - losing a large portion of the unencumbered balance if the funds are not used by the City for State Aid Street Construction. "the StIlt. retums to the policy t/HIy us<<l prior to 1991, t/HI City could 10.. $731,777. Page 166 CITY OF COLUMBIA HEIGHTS FUND TITLE: STATE AID CONSTRUCTION FUND NUMBER: 402 ADOPTED 1996 BUDGET DEPARTMENT: STATE AID CONSTRUCTION SUPERVISOR: PW DIRECTOR DESCRIPTION This fund is used to coiled and disburse funds recieved from the Municipal State Aid System for the capital projeds on State Aid Streets. SUMMARY OF BUDGET The total budget for this adivity is $233,920. The projects include studying median improvements along Central Avenue, EVP System upgrades at traffic signals, and signal installation at 39th and Stinson. PERFORMANCE OBJECTIVES 1) Explore use of construdion funds for atypical constl\ldion such as retaining wall replacement. CITY MANAGER RECOMMENDATION No changes are recommended in the budget from that which was scheduled for construction or design in 1996 (close-out of Mill Street reconstruction, engineering for 38th, University-5th Street project, EVM system, traffic signalization, and the possibility of Central Avenue off-system boulevard/sidewalk improvement project). Page 167 FUND NUMBER - 402 1996 STATE AID CONSTRUCTION BUDGET STATE AID GENERAL CONSTRUCTION 402-43191 Adual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 2999 3105 4997 6999 7280 8997 9997 OTHER SERVICE CHARGES Training & Ed Adivities TOTAL OTHER SERVICE CHG CONTINGENCIES & TRANSFERS Oper Trans Cap Proj TOTAL CONTINGENCIES. TRANSFERS TOTAL STATE AID GEN CONSTRUCTION TURN LANES NTH 65 0 53RD 402-59006 o 380 0 0 0 ~:lfr:::~:::rr::::'::r~:::ll[itt:m:::::::::::::::r:t::::tllo:itt::tJrIm:rm::::;:::u::':::::::::::t::::::t:l:t:::t:mt:::::..tt:rf'::~::::::Q o 23,151 0 0 0 rl:l::":.:.:.i'!.:..;..:.i:.::::.:.i.:::~!:.:iii!i:::.i:...li:l.::~..:l:::=::i:::.::.:...:.::...:.::.i:::.:::...:':::.i:...i:..I..=..::.:::::;:::I~.I.:.;..:..:.:::::.....:.:.......:::.....i::.ii::::::~:::.::::::::::::::ii::i:i::::::.:: Adual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 4999 CAPITAL OUTLAY 5130 - I~rov Other Than Bldg 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL TURN LANES NTH 65 0 53RD SIGNAL,37TH AVE & JOHNSON ST 402-59105 o 3~ 0 0 I:':::::':!::':::':::i':::::'i::,:,:::,ti':::::::::::'.:.::!::i::'::.:::::.!:~::.:.:.::.=~:':::::::::~!.'::i:i:.,:::::,::i:::.!::!.::.:,:::.:i::!.!:::!!:..::::.::::!:!:!:::::::::!.::.:,:,:,:,:..,;,:I'i,:,I'i::'i'i,I,:iii':::' o :.,.,.,.,...:.,.:.:,...:0., ~~{m~~~~~;j~~111t[D. : Adual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1070 1700 1997 4999 5130 5997 9997 PERSONAL SERVICES Interd. Labor SeN. Allocated Fringe TOTAL PERSONAL SERVICES CAPITAL OUTLAY I~rov Other Than Bldg TOTAL CAPITAL OUTLAY TOTAL SIGNAL,37TH AVE. JOHNSON SIGNAL REVISIONS, T.H.47 402-59128 45 0 0 0 0 18 0 0 0 0 . p p :::~,~:::tt':83 :r::t:::::rttf:tt}:f:::'\:r::::t:~:}:'}:t::::f::f::O:<:~~::::trrt:f::,}::::::::::rQ:ff::r::::\::J) 00000 :'i'i'i'::::.::::::!:'i::':::::':::':'i!:::=:!i:ii::::i::::::::::.:::::::'I:::::!'ii.:.:i.:~.ii1i:..i:i=i::::i.::.::.:.':'.:.:l:.!:::':.::i::::':::':::.!'.~ii:i:::.:::i:::.':::'i'i:i:.':!~.i'::.:!.:'.'i':':::':':ji~,~':':':'i':':':'.'::":::::': Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 4999 CAPITAL OUTLAY 5130 I~rov Other Than Bldg 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL SIGNAL REVISIONS, T.H.47 19,125 0 0 0 0 ::i".:::..::i.:::::::i":::~=::::::::I~::I:.~::i:::.::::::i::::::.:::..::::i:.:.:::::::!::::::::::::!"::li::II:.::::::.i:::::I::::::::.:.::::::.::::::i:::::i:::.::::.::::::::::::::::::::::i.:::::;~::::::: Page 168 FUND NUMBER 402 1996 STATE AID CONSTRUCTION BUDGET 38TH & 39TH AVE NE, UNIVERSITY AVE 402-59202 Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1070 1700 1997 2999 3500 4997 4999 5130 6997 9997 PERSONAL SERVICES Inten:!. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES ,. OTHER SERVICES & CHARGES Legal Notice Publish TOTAL OTHER SERVICES. CHARGES CAPITAL OUTLAY Improv Other Than Bldg , TOTAL CAPITAL OUTLAY TOTAL 38TH & 39TH AVE NE, UNIV. AVE 44TH AVE NE, MAIN STTOJACKSON ST 402-59203 1,203 0 0 469 0 0 0 0 ~[rJ:::::::ff::d:illlrJ:f:JJ:~JJ~::f:::~:JJ:ff.::::::::mJ:f::f:::::rJ~::::ml::J::Jmf~J:~:'J[:J~ff:::J~::::::1m::::::::)~:::f:::::~~::::O 123 0 0 0 0 1:::::r:r:tmtlf:'12S:r=::=::f:r'trttt::,:::::::t:::B:t:t::::::::'::t:~:::f:'::tr:::..]:::r:t::rrmmrr~::tm::~:m:o.~rt:r::m::"r: ::. :0 ~~:'::w:::::':'r:',~~~;::=:::::::::::~:::::::::::~:::~:~::::::=::rJ:::~:~::~:::::::::::::::~:::::::::[::::~::::::::m::r[:::~:::::::rm:::t:::::::::~::::::::::::::::::::t:'?~:::r:::::::~::::::tr::/:.)g ~:lt::)):iarn\.t:::r:t:::?:fr::::tmt::)r:B::':'::::ti)?::t:ft:'::t::::::Gr:::::':::::):tfft:::::::t:::::tro.m:::):f:r::::m::::t:Q Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 PERSONAL SERVICES 1070 Interc!. Labor Serv. 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 2999 OTHER SERVICES & CHARGES 3500 Legal Notice Publish 4300 Misc. Charges 4997 TOTAL OTHER SERVICES & CHARGES 4999 ..;. CAPITAL OUTLAY 5130 Improv Other Than Bldg 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL 44TH AVE NE, MAIN ST TO JACK. 51ST AVE NE, WASHINGTON ST TO T.H. 65 402-59204 436 0 0 170 0 0 ,'... .:):?8.O&.>:r:r:::::::::::f~fmtJOr: :::r:?:)ffffffO o o .. ,:-:0.... o o :<.:.:.,.:.0< .. ... ...... ................. ............ ..... .. .......,...... .. ............. 00000 o 3,281 0 0 0 J~)(::J::::tJ:::::tO:::~:~:JJ::):~I$;ae1:::m:::::))f:JJ::JODJ::ff::f::::ff:JJm:::~:f..r::::i:n;:;::::~~,O 00000 t::r::::?r~::::f::Q::f::::rt::?:rm?:?)H)::::)?::::tr::::::?):n:::::f:)?::::::::?:f:)::?:frro.~;::::::))r::>>::<:<:0 t:::::::::::~r~:~:)":~::ff:::t)'~:$;ae1:f:f:~t:rf:~ff:?O:):::::::rrm:ff:::J:f~:::::':::f::"~:::J~:'i::::\::Q Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1070 1700 1997 2999 3500 4997 4999 5130 5997 9997 PERSONAL SERVICES Interd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES OTHER SERVICES & CHARGES Legal Notice Publish TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Improv Other Than Bldg TOTAL CAPITAL OUTLAY TOTAL 51ST AVE NE WASH ST TO T.H. 65 1,104 0 0 0 0 431 0 0 0 0 H::::t:t:::tt~I:_:t:t)::::r'~:?tt:::f:)r:ttl::::::)mt:::::::::rrtt:::O)t:Ut:::::::t:::ttt::::t:::::o.:t:)}:::(,:0 68 0 0 0 t:::If,tftm:tttle .......:..: ::. ::ffH:t:D:i: :::::t::::::~~t::~frfn::f :::~:?:::t::::::J::)::t:to.j:f o ................. '0" . ............ .. ............... ........ ..".... ::::::,i'>:..:":::::",:::: {..': 40,694 ................IOIR ....... i:::t:;:-:;::::::;;:~~7.J"..;..'.'. Page 169 000 i.:. ...:i~: .:..i:.:..:i:.: :'":.:::'::ii:.:::::i:ii:':i::::'i::'i= ..,.... o ::>:0 )::0 ....:';..:.;.,...:-:.;.:-:-:...;.:.:.;. FUND NUMBER 402 1996 STATE AID CONSTRUCTION BUDGET MAIN ST NE, 37TH AVE TO 40TH AVE. 402-59205 Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1070 1700 1997 2999 3050 3500 - 4997 4999 5130 - 5997 9997 PERSONAL SERVICES Interd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES OTHER SERVICES & CHARGES Expert & Prof Services · Legal Notice Publish .. TOTAL OTHER SERVICES. CHARGES CAPITAL OUTLAY T~F~=ri~XVETOeTHAVEII~I====-== 248 0 0 0 166 0 0 0 ::::::I:::/r:::::::::(:II4./:\:/:::/:/:::r::\:::::::::::::1rO:/::::::/:rr:t://:):r:o.:):::::1:::::t((/::::::::::1::r:::I::11rl:: o o PP.P :0 00000 00000 mr::r::1/'((::):/:4)::):::r::r:::):/m))::::::~:t::::Q:::::\::1:t:::::t::\:tt::)::Qr:::::::::::H::::::~::\:::::t,::mt:::'::::I:::t::::)t:::::::mi::':Y::.:O JEFFERSON ST NE,40TH AVE TO 51ST AVE .., 402-59206 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 Adual 1993 100 1070 .1700 1997 2999 3220 3500 4997 - 4999 5130 5997 _ 9997 PERSONAL SERVICES Interet. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES OTHER SERVICES & CHARGES Postage Legal Notice Publish TOTAL OTHER SERVICES. CHARGESH.PP CAPITAL OUTLAY Improv Other Than Bldg 87,118 0 0 0 0 TOTAL CAPITAL OUTLAY :::m:t;:til7~11S:::~::(:t:,~:t:::::::ri/Q~:?:(:::tr:t/tt::D.::::):::::m::'ttrm~t::t::t:~~:::.:t:/::m:: (0 TOTAL JEFFERSON ST NE, 40TH TO 51ST ::::tf::::t.$~:t:)::I:t):?:::??O:::::t~:::~:?:~~t:?:t.:::::~:::~:::?:I:?:t:I::::::~:::::t~t::::~: ... ....:ar 4,192 0 0 0 0 ::Iff?!5;~. 0 0 0 0 ::.. ......... 5.757 .:::m:m:t::tt::t::mtOtt:m:tt:):m:mt):::m:O~::::)fr;:):m:\m:m:::m::m:m:~\:rt:m:,:}L))Q 410 68 ;:;:,:;;::4'8 P PH o 0 0 0 o 0 0 0 :::::::::m:m:t::I:m)::m??::::m'~'m.:m:::)::~:It,t\\t:::m:~T:\::\:.~?:O. STREET CONST MILL, 5th - 40th 402-59229 Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 PERSONAL SERVICES 1070 Interd. Labor Servo 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 4999 CAPITAL OUTLAY 5130 Improv Other Than Bldg 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL STREET CONST MILL STH-40TH 3,298 10,282 0 1,600 1,600 Fr:::'::::::~::::I=::::):I::::t:::::~::\\l~'~::\:m:::::::t::t:::~r:)::~::::t~tt:::f:)::::t':~::::HI:~\::t::r:::m:::~::~,~;g ='i'(I::===-II:Jt=,;;,,;,: Page 170 FUND NUMBER 402 1996 STATE AID CONSTRUCTION BUDGET STREET CONST 38th UNIVERSITY-5TH 402-59308 Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 " 100 PERSONAL SERVICES 1070 Intent Labor Servo 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 9997 TOTAL STREET CONST 38th UNIV.-5TH STREET CONST 39TH 5TH JEFFERSON 402-59309 2,151 4,364 0 12,000 12,000 839 1,702 0 4,800 4,800 ~j~~1l~fi~riI~!~~~jf:~~l~~I1O~rm;fl~W!i!~~~ri~~!~~~~lifl~~;irfrriifli/W;frr~W~1nrtfi!fit~Wl~i~~_~'-i~~\ifI!firi\~!i~1i'~&oO: rt:~::~::tit:l!111O:t:::~::Jlt:\t:ttt_::rr::rrrr'f:{'rt:'1{:rrt::tr::;rll;soof:::r:)r:~:::'::1:&;IOO Adual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 PERSONAL SERVICES 1070 Intent Labor Servo 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 9997 TOTAL STREET CONST 39TH 5TH JEFF. 100 1070 1700 1997 9997 STREET CONST 37th UN IV -5TH 402-59317 PERSONAL SERVICES Intent Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES TOTAL STREET CONST 37th UNIV -5TH OVERLAY RESERVOIR 37TH - 40TH 402-59320 74 90 0 0 0 29 35 0 0 0 :mt::r:t:::::'::tJfOS:r:tr:::::::'::::':::~ttt'!$:trt:t:tt::t't::ro~:::t::::mtt:tr::::tt:~:~:tO::H::~ :)/0 tm:::::t):::::~)10$:::t:)::::):)H:::):12s :. ::...::: . :.: :.:0. ::...:;:i: >:::' ..:::-.(:::.0...:.:...:.:/0 Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 41 16 199 n o o o o o o ;.:.;.;'.":'.;.' 1;~i::::::::::::: .", .,:. .:: ., i .. ....,. ...: ::.::~:: : .:.: .:... ."< :..::/.::~:.:..:.=.,: .,..::\L .).-:::>.;.,}/=::..::(:::.. .: .:: :: <" ,.: '.I : .:.: : : Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1070 1700 1997 1999 2160 2997 2999 3500 4395 4997 4999 5130 5997 9997 PERSONAL SERVICES Interet. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Maintenance & Contruct Materials TOTAL SUPPLIES OTHER SERVICE CHARGES Legal Notice Publishing State Sales Tax TOTALOTHERSER~CECHARGES CAPITAL OUTLAY ~~~~::~ ~S:OIR 37TH-40TH ===:~= 1,588 2,897 0 0 0 620 . 111~0 0 0 0 #:~:mW:W:::fe.2O$.:::r:I:::):I::II:4102Z::W:::~::m{:::~ImW:)t"::::t\r::::t:::~}j}:IQ)/ urn:.:.LIT. :'WO o n 0 0 {:::)):::::::::::{:):II::o.:~~::~::r:/WI/:::rr:~:{::Int:r:I:::::::r:ltt:rr:::::O::::/::::I:::::::::::::':::r:::::::m:a)/ o .{:.,:::.:::\:O: o 92 0 0 0 05000 ::t:mt::::::::II::::::::::::::::::::o.:IW:r:lt:I:::r~t::r:m:.:I:::tr:::m:::::I~'~::I:~:~:O:H'::::':::::Itt:::::::I~rffOf~:r:::::::f:() 000 :::~::::t:Tr::~:::lf':Q:H~:t::Tr::T'~::~:TT:f~:Q .... ........ .:nio ~:~:~:H:rT::tt:TI:t::J::::t::r:H:::HtrO:::/:::':O Page 171 FUND NUMBER - 402 OVERLAY ARTHUR 39TH - 44TH 402-59321 1996 STATE AID CONSTRUCTION BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1070 1700 1997 1999 2160 2997 2999 3210 3220 3500 4395 4997 4999 5130 5997 9997 PERSONAL SERVICES Interet Labor Serv. Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Maintenance & Contl\lct Materials TOTAL SUPPLIES OTHER SERVICE CHARGES Telephone & Telegraph Postage Legal Notice Publishing State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Imp. Other Than Building TOTAL CAPITAL OUTLAY TOTAL OVERLAY ARTHUR 39TH. 44TH OVERLAY 40TH RES-HAY ART-STIN 402-59322 1,n1 3,600 0 0 0 691 1,404 0 0 0 llft\:t:~:::~:::J'::::::~:::r:::::l::W&..::m:::::::r::rt:ml:ftr:.t::::::::I:;:::::r:::::~1:Hlt::10::::J::m::~:::::::::~:tH?:m:m:::a) o 132 0 0 0 ::::tJ::~r:t':::::~:::JJH':::O:::::::':::::r:r:':::::m:m::::::::r:f..H::::::::~mJ::J:~::rf:::Jm.:\::::::::r:~m~:::H:::::::::::::n::m:rorrr:::::J:t:;:;::::::::O o 13 0 0 0 o 44 0 0 0 o 92 0 0 0 o 10 0 0 0 l:':::::::::::::::::::::::::rr:t:\lr:}::}':tfff}}ttIS9.t::::::::f:n:~:t:t:}~:::~:::::Ii:::::::M::l::(tlr:::::mHrm:o::::t:rr::}:}::t::tttH:tio. o 70,923 0 0 0 1.:::':!.:::::::::::::.':':::I~=!::::::::::::::::!:::::::::.::.=:~:!':::':":!:':':'!':':::::!:::::':::'.::!I::::..::):::.:::::!::.:.:.:.:!::.:.:!;:.::::':::':!:::..,:!:':..:!::'::!:!.::..:.:::!::!:!:!:::::!!':::':::::I:::::; Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1070 1700 - 1997 1999 2171 3500 4395 4997 4999 - 5130 5997 9997 PERSONAL SERVICES Interet Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES , SUPPLIES t,. General Supplies Legal Notice Publishing State Sales Tax ~ TOTAL SUPPLIES CAPITAL OUTLAY ~~E~t~r~~:AY ART-STlNII=l;II_,jJJ~lal.l~!!i:::ji!;:::l; ~. OVERLAY STIN BLVD FWA Y 5TH 402-59323 1,979 2,955 0 0 0 :::::::::::::(:::::2~~~:::::::::mr::(:H~;~~i.~::::::::::::::,::::::~::::::::,::::::;:::::::::::::::::,:,~:::::,~:::,:,:::;:;:;:::::::,:g - - ::=::;";:;';:;:;:;:;:;:;:;:;:;:;:::;:;:;:::: ,:;:;:;:;:;:;:;:;:;:;:;:::;:;:;:;:;:::::::::;:;:;:;:;:;:::::;:.' ,: ;:::::::::;:::::::::;:;.::::;";'::;':';:::::;:;::::-::;:.' " 80000 o 92 0 0 0 10000 rJ:~r::::m)::f:J~::a:rHH:::~:::::r::::JJ:'2:::m:::::::m::JH::::J::::m:lt.~:\:~::::::I::::::::t:J?:J::t:)::o.JJ:(?:r:o o :::~: Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1070 1700 1997 9997 PERSONAL SERVICES Interet. Labor Serv. Allocated Fringe TOTAL PERSONAL SERVICES TOTAL OVERLAY STIN BLVD FWAY 5TH 501 7 0 0 195 3 0 0 ~::\lt::::iJ::~::::J"::::::::::::I':::::f:J:::f:::::J::n):::~J::J::::::::::Jt::t::::::ar~:::tiJtt:::J:::::t:ftro::':~' @:::r:t:::::::::t::'~:"::JJ:::::::tJ::f::f::tHHjl.:~::H::::m~:::f:::::::::m:mlr:ltf::t::JJf:::t::mIJJ:::IOJ:::~:: o o /tf ....fO ......... ....... . . . . . . . , .. . ... ............. ....... ..... ... ........ ....... ................. . . . . . . . . . . . .. . . . . Page 172 FUND NUMBER 402 1996 STATE AID CONSTRUCTION BUDGET RR CROSSING STINSON N 37TH 402-59402 Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1070 1700 1997 1999 4000 4395 4997 9997 PERSONAL SERVICES Intent Labor Serv. Allocated Fringe TOTAL PERSONAL SERVICES OTHER SERVICE CHARGES , Repair & Maint Service . State Sales Tax TOTAL OTHER SERVICE CHARGES RR CROSSING STINSON N 37TH SIDEWALK 44TH, TYLER-RESERV 402-59412 o 2,084 0 0 0 o 813 0 0 0 frrrr::rrrr:=i:::r:b.:r:::tm::::rrft:m:..,:t:::rrrrrrrri':tir:ni:tr:::t:r:t:::i:rr:ll:::torIr:irm:::?:::::::??I' o 7,992 0 0 0 o ~O 0 0 0 ....... ... ... . . . .. .... -, . . ........ ... .... ...-........ l:::.:;:::;:::';f.::::;;:i.;:i.i:.r::.:.:~;:::: ...::.~..:'.:.;:::;:i.i:::::::~:::=::.:.'::.;::..:..:::.!.::;:.'~:::!:!:.::r:'::;~.:=(:':'::::..:i::::.:::::;::i:i:...:.:::~:!:j;;:::;:::;::.:::.;.i: ::/:.:i:: ;.,;.; . , :.: ::j:j::j':i;':. Actual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1070 1700 1997 9997 PERSONAL SERVICES Interd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES TOTAL SIDEWALK 44TH, TYLER-RESERV SIDEWALK STUDY- CENTRAL AVENUE 402-59424 o 5,452 0 0 0 . 0 2,126.... 0 0 H 0 :i.il:I..I:.I::I:i:::::::i:..:I:::..::.:.:i...::::.::.:..::::...::.::I:..:..:I=I..:=l:~:::::.:.I:ili:l:i::.:.li.:...:...:...:::il:.....:.:!:::.::.::..I.::..:.I.:::1.llil:I....:...:.::II:I...!;:.::.:..I:..::I::.I:I....~:1::::.::I.::I::::I::::.I:.:.:.:::lil:.: Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 PERSONAL SERVICES 1070 Intent Labor Serv. 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 4999 . CAPITAL OUTLAY 5130 Improv Other Than Bldg 5997 TOTAL CAPITAL OUTLAY 9997 SIDEWALK STUDY. CENTRAL AVENUE EVP Stystm Traffic Signals City Wide 402-59505 .:.:.;.:.:.:.:.:.:.;.:.:.;.:;.: :.:.:.:.:.:.:.:.;. ..... o 36 0 3,200 o 14 0 1,280 (::)0 :U?~:::::'~:,~tf:?:tSQ ~:::f~::::??:I:~t:r:O';:::::::~I::I::::~t=::i:::::.~I.f 3,200 1,280 :tl;_ o 0 0 100,000 100,000 :::,:":::1:::::.,:::::,:,.::::::::::::.:::,:=,,.:::.::::::::::'::!'/':::::':::!:i:::..::,:,:,/I:::::.::,!,::':':'.:!::::i.'.::::i.':..'!::.!.'.'.':~:::::/,::::/:.:::..~~:!:::!.I.':::'::.:!./':'.':'..:::'.i.:=~= Adopted Budget 1996 Adual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 100 PERSONAL SERVICES 1070 Interd. Labor Servo 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 2999 OTHER SERVICES & CHARGES 3050 Expert & Professional Services 0 0 2,975 9,000 9,000 4997 TOTAL OTHER SERVICES. CHARGES r:??::::::::?::?:,?:Wffo.::::???:r??:::f::::::::f:r:o.;i:::::fm?:f:r?e.im~?::t:::::::r=::f::::f'~.)(l:t:::::?::::tti:::~:.;_ 4999 CAPITAL OUTLAY 5130 Improv Other Than Bldg 0 0 21,250 100,000 100,000 =~;:i~~:.~L~=~~~~fty_ _5!!~iI15E== o 0 600 1,000 1,000 o 0 240 400 400 fff:::U?:::::::t::::::::tmtH:::::t::tU::u::::mu=:?:tUl:tff:U::U:~~t:f.o.:r:f:tU::::UU?::I:_::::::?::':f:::::f'::f.:i\4()() Page 173 REVENUE 411 1996 CAP"L IMP GEN GOVT BUILDINGS BUDGET CAPITAL IMP GENERAL GOVT BLDGS Adual 1993 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 Adual 1994 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest 36230 Contributions 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39203 Trans In Fm Gen Fund 39219 Trans in Fm Liquor 39220 Trans in fm Cap II'Tl> 39223 Transfer in 1m Garage ~97 TOTAL TRANSFERS 31997 TOTAL CAP"L IMP GEN GOVT BLDGS TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 23,054 15,n2 15,000 5,000 5,000 00000 fr:::::::::::f"bR:::rm:I::~I:::::::l:::lt.ltt2II::I:::::::m:f::htIJooo.:f:~~:~:~ftflrmmS1000.:::):::mf~f:):~~:$~OOO o o o o o 25,000 o o o o o o o o o o o o o o t.::i(i::.:::::i:i::i=j.l,!,..:,:l:i:::!:::.:~:.::!i:!:iil.:i:j:.!.::i::::i.::i'.;.':.:.:.:il~.'.::.:..::i:'.1:!;.:I:i:.:.ji:';:'I:i:iBi':':':':'.'I'.,"'.'I,:iii:,:(.':'i::!:i.;= iII::I:~f:::::~::i:i::~::::i~':::ii:ii::iii:::::f:::::::i:iI:irl.li"J:mIlr:Il.l.liI::::i:::::;:i:i::I;ii:,,~t.ti::i::i::ii::~iri::Jt1i..;7i2: 23,054 12,706 (39,450) (109,732) (109,732) 283\990 307,044 268,244 280,300 280\300 .:~r:t::taol])44::r:rrr:tM:liliu.o~r:ttfitt.&19.4~r::::t(tttl:ml_)rrr,:r~':I!(U568 Revenue Narrative The revenue in this fund is primarily an accumulation from prior years. This Fund was established primarily for renovation to City Hall. At that time, significant funds were transferred in from the General Fund and Liquor Fund. At the present time _ the remaining funds are generating interest income. Page 174 CITY OF COLUMBIA HEIGHTS FUND nnE: CAP IMP GEN GOVT BUILDINGS FUND NUMBER: 411 ADOPTED 1996 BUDGET DEPARTMENT: CAP IMP GEN GOVT BLDGS SUPERVISOR: CITY MANAGER DESCRIPTION This Fund was originally set up for the renovation of City Hall with money transferred from the General Fund and the Liquor Fund. It is currently being used for the renovation of and improvements to City Hall. In the 1996 budget, $140,000 worth of office equipment for filing and optical imaging was added to this budget. This changes and deviates from the intent of the budget to be used for building improvements. SUMMARY OF BUDGET The 1996 proposed budget is $222,132; included in that is $140,000 for equipment that has traditionally been budgeted in the individual departmental budgets. For 1996, staff has proposed to transfer $50,000 into this Fund from the General Fund to continue the funding for general government building improvements. PERFORMANCE OBJECTIVES 1 ) To maintain and add revenue to this fund on an annual basis for long-term improvements to City buildings. 2) To maintain this Fund for building improvements and make equipment purchases from other funds rather than using the excess in this Fund to purchase additional equipment. 3) For Public Works and Building Inspections to develop a long-term projected cost of building improvements. This will enable the appropriate amount of money to be set aside each year for the improvements when they are needed. CITY MANAGER RECOMMENDATION The $50,000 transfer from the General Fund was eliminated as an ongoing revenue source for the Capital Improvements-General Governmental Buildings Fund. Over the long-term, the City will have to identify a permanent funding source to address its investment and maintenance of City building facilities. A major capital outlay incorporated into this year's budget is the development of a centralized filing system that would include optical imaging of City documents. A fully implemented program would likely cost approximately $150,000 over a three-year period. The initial development would require approximately a $50,000-$70,000 investment. Currently, the City has limited capabilities to preserve and retrieve important documents such as plans, records, and general file information. Page 175 FUND NUMBER 411 CAPITAL IMP GENERAL GOVT BUILDINGS 1996 CAP IMP GEN GOVT BUILDINGS BUDGET Actual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 1999 SUPPLIES 2171 General Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICES & CHARGES 3050 Expert & Prof Services 4000 Repair & Maint Serv 4395 State Sales Tax 4997 TOTAL OTHER SERVICES. CHARGES 4999 CAPITAL OUTLAY 5120 Building & lrf1)rovement ......: . ..:...::....:..~ .......::.........:..25,~:36.........:.....:.".:5;4:~45.~.........:: :.:.:.:....8.1 ?32 .:.:. ...81,7~2 5997 TOTAL CAPITAL OUTLAY ::.:.: ...... .:: ..:::....::.J) .::.~:...:.:..~.:.:.;./&~236. :.::::{::;::,.::.:U':;I. :.:: ~.:::::.::,.:::::.:::)"1.~.2. ...: :.:.::.:. :....:.1.'32 9997 TOTAL CAP'L IMPROV. GEN. GOVT. BLDG :tt:':f:~:II:ff:r:f:O:ff:t:fff:,::,~.~_:~,~::~tf:fW.l'.}::::ttt':::r:tII:1:~_:::ttrt:r::,f,.j:l1.S:t CAPITAL IMPROVEMENTS MURZYN HALL 4999 CAPITAL OUTLAY :~~~ Tg~~t8:~~~~~~ Y .:...: ..: .:g..:.,.,: :::::r:.:/;~~:'~~. .. ::::::::.~.:::::::::: :,::.::.:::.~:..:::.....::..:..~:/::~~~:= ..:.:.:.:::.:: ::.:.~~ ::g 9997 CAPITAL IMPROVEMENTS MURZYN HALL J".':'.':' . . ... 0 :':'..:...:>.:;J.~':1'4 :,..:~.:/::.:;..;:::....:::.H.::.'..:::.::.:::;~.::i.;::::tll.OQ() . <.::.:. ::..2'1.;000 CAPITAL IMPROVEMENTS LIBRARY 4999 CAPITAL OUTLAY 5120 Building & Improvement 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL CAPITAL IMPROV. LIBRARY CAPITAL IMPROVEMENTS GARAGE 4999 CAPITAL OUTLAY 5120 Building & lrf1)rovement 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL CAPITAL IMPROV.GARAGE 9997 TOTAL CAPITAL IMPROV GEN GOVT BLDG o 127 0 0 0 :l::tt::::rt:::n:ttmmo:::::::::n:::::tt,n::::::f::::::I117:m:f:::::::t::::t:r::mt:'~'r:I{:f:\::::t::t::::{t:\:tt:fO(:t:t::((:\::::(::tt 00000 o 165 0 0 0 o 124 0 0 0 ttt:::\t\:'::f(::t::~:O:::m::t::~:t::::::::(::n::::::eH::n~::::m::t:'t::mtmf:::~tl:ttt::~:~:t::~:tt:::r:tm:::t:::O:::::'t:t::~:Hf::f:r:t::tJ o. .. 0 0.12,000 ... 12/()()0 ..:f::~::t~::::::f.:::,:,\::f':f:mr:fl:I.;::m:::::::::n:t:::::f::::::f::ta,~~:'::f::ff:'::tftI2~oo.n,:t::(:::(:r::r:::':I;OOC) ::::::.::::~~ttm:O::\:::::::f::::~:,:,:f:~:,:,mmmt:tJm:trmtm~tI::::::t::ttJ\::\:~:'::f:r:~f::~12ilbG~:I~::Im:I\:1~;OOO o ::(~)((O.. ...... ......)(0 ::(~):::.::::~():(Q o 0 0 0 :il'<!~:':i:i:J:::i:J:::}.;'J!::i::::i:J:J:i!i::!:i';':'.:=':i:i:J'i,~f:::i:i:::.:i:.:i::!!'i!:.i::l!.J.:.!;!:.::;:iJ!t:~::i.:.o:.:}~:u~:::;i:~ :(i::::):t!Sl066::::(('(Hl.O?::~~:~:((U:IU132::~114)132 SUMMARY OF COST FACTORS FOR THE COMING YEAR SUPDlies None Other Services & CharQes None Caoital Outlav Remove concrete wall between squad room and property room - remodeled into 1 room, sheetrock walls - Police Dept Remodel chiefs office area (remove wall between office and chiefs conference room) to create larger office space - Police Dept Rekey Police Dept. doors, present key cuts cause key breakage Install new storage closets - Police/Fire Training room Security locks, windows and hardware for split door - Fire Dept Tuckpoint repair masonry. south side - City Hall Page 176 Dept. Prooosed C.M. Prooosed 2,500 2,500 3,500 1,332 2,800 2,500 4,000 o 1,332 o o 4,000 FUND NUMBER 411 1996 CAP IMP GEN GOVT BUILDINGS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Central filing system software Optical imaging system, scanner and related software - for central filing system Remove wall between file room and hallway - Admin Repair wall, paint & recarpet copy room -Admin i Provide make-up air for kitchen exhaust - Murzyn Hall Carpet for senior lounge area - Murzyn Hall Resurface main hall, wood floor - Murzyn Hall Redo west entrance - Murzyn Hall Redo wall above stove {kitchen> - Murzyn Hall Install glass doors on fireplace and combustion air line - Murzyn Hall Replace roof at Library with built-up roof, not membrane, add pitch to modify flat roof, replace stained ceiling tiles Redo exterior, paint trim and concrete block, redo stucco - Library Tile floor - City Hall entryways Deot. Proposed C.M. Prooosed 70,000 0 70,000 70,000 1,200 0 1,300 1,300 3,000 3,000 4,000 4,000 3,000 3,000 5,000 5,000 5,000 5,000 1,000 1,000 30,000 0 12,000 12,000 2,600 City Manager Cut - $80,000 from General Government Buildings Capital Outlay. City Manager Cut - $30,000 from Capital Improvements Library Capital Outlay. City Manager Add - $2,600 for City Hall entryways floor tile. Continaencies & Transfers None Capital Eauipment Replacement Fund Purchases None Explanation of Personnel There are no paid personnel for this fund. Page 177 REVENUE 412 1996 CAPITAL IMPROVEMENTS PARKS BUDGET CAPITAL IMPROVEMENTS PARKS Actual 1993 Adual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest 36230 Contributions 36290 Other Misc. Revenue 36997. TOTAL MISCELLANEOUS 39200 TRANSFERS 39203 Transfer from General Fund 0 0 0 50,000 129,000 ::~ TO~~~~~~~~~S~~~~VEMENTS PARKS:",::,';;...:.::~:!..:~~~:::..:::':;.:;:~~i..::::;:l:;:i::=.;:.l:,,::::':;ii:l,;::::;;.::;:=~=:;i:.;;:f:.::;::i.;:l:;~i;:::.f:=:;;;:;.i;.::::;m:::.:;:;;;:::t=.. 29,175 18,298 20,000 20,000 20,000 00000 00000 :t::::::::':/:~lIilU.r:::~:m:::~::H:r::::\1"HS:r~:::::::~:/r~~:::::tlO~..ttr:~::f::::h::::.~..:::::r::::::~r}:~~~:tlOiooo TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE ::::::~:..:::..::.:::.:::::::1.~11:1(.::::::::;.::.:.:::::.::::::::::.~i1:1.:.~::.:.::;..:.;:.:.::::::i.lI~.~::::~Inmt;::j:j,_::~:I:::::~:~:::.:::;:::.i.;$Q.Q 25,764 (65,818) (355,650) (54,500) (110,500) 359,626 385,390 338,690 (36,078) (36,078) :::t::tt_lI10::::t::t:t:t:ll:'.1I~tttJt:t:(ll~IIQ):::~jtt:It{lIi&.):r~:t~~::Il1~;S:l1) Revenue Narrative This fund receives revenue by transfer by the City Council from the General Fund or Enterprise Funds. The only continuing source of revenue is interest earned. Page 178 CITY OF COLUMBIA HEIGHTS FUND nnE: CAPITAL IMPROVEMENTS PARKS FUND NUMBER: A 12-A5200 ADOPTED 1996 BUDGET DEPARTMENT: PARKS SUPERVISOR: PW DIRECTOR DESCRIPTION This adivity provides for capital irf1)rovements in the City's parks, including major repairsli"1>f'Ovements to park buildings, playgrounds and recreational facitlites. SUMMARY OF BUDGET All Park improvements were shown in the General Fund Park department. PERFORMANCE OBJECnVES 1) Conduct a City-wide survey and inventory of park facilities to detennine current and future user needs. 2) Integrate plan for rehabilitation of park buildings into Capital Improvement Program. 3) Prepare a master plan to guide the ongoing development and maintenance of Huset Park. 4) Evaluate need for buildings at Lomianki, Prestemon and laBelle Parks. CITY MANAGER RECOMMENDATION The Park and Recreation Commission has aggressively pursued an upgrade to the City's parks system. The 1994 and 1995 scheduled improvements were funded from the cash reserves of this budget. City staff has been directed to maintain the 1996 improvements level to approximately $50,000. In future years, an internal financing plan or a bond issue will be necessary to provide an overall upgrade to the City's parks facilities. CITY COUNCIL CHANGES 1) Rebudget $5,000 from 1995 to 1996 for Sullivan Retaining Wall 2) Rebudget $10,000 from 1995 to 1996 for Sullivan Shelter Roof 3) Rebudget $50,000 from 1995 to 1996 to purchase Hillcrest Property 4) Rebudget $10,000 from 1995 to 1996 to enlarge Huset 12 5) City Council increased the Transfer In from the General Fund by $79,000 Page 179 FUND NUMBER 412-45200/45202 PARKS 1996 CAPITAL IMPROVEMENTS PARKS BUDGET Adual 1992 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 1999 2160 2171 2997 2999 4000 4100 4395 - 4997 4999 5120 5130 5180 5997 100 1070 1700 1999 4999 5130 5999 9997 SuPPlies None SUPPLIES Maint. & Construct Materials General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Repair & Maint. Services Rents & Leases f State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Building & Improvement Improv.Other Than Bldg. Other Equipment TOTAL CAPITAL OUTLAY PERSONAL SERVICES Interdepartmental Labor Service Allocated Fringe . TOTAL PERSONAL SERVICES CAPITAL OUTLAY Improv.Other Than Bldg. TOTAL CAPITAL OUTLAY TOTAL PARKS o 211 0 0 o 97 0 0 :j::?j:::::?~:j:?::::(t::::?::::?::f:::::jj'j":~::I:::::::jjjm??f?I???::f:jj\:~\j:??::\\(#~?::::?::~::H o o :]) o 1,278 0 0 o 105 0 0 o 21111 0 0 . ::::ttr?::::rrW~t...:t:t:::::::jm::t:s.;U4::t:~:W:\t:::t:rt:rn:::Wt::::trmtt:rrrt:/Qt::t::::w:r::. o o o :,.::J). o o o ....H.O...H.H ......., . ...... . . . . . . . .. . . . ....... ..... .......... ..... ;:;::::::::::::" ,":,:"::;:':::; 5,787 16,149 31,373 ~/::~~&3;$O9) 39,700 103,000 61 ,950 ..:. --=--.6$Q.. 10,000 25,000 o 60,000 39,500 39,500 ... ......rlli&Ob::~:~:t:\:12j;SOO 171 66 . .... ... .HH. ~WW231 ..HH o 0 0 0 o 0 0 0 ::::::)))~::O: :::...: .r:.":'-.o:..).: .:::. :::....0...... ...:..H >J) 000 0 :b::.? .....HH.::b::::::\H ... ..:. H.:. 0 ::>::.:...:.'...?237....'):: :'::$.1.i;j11ii!':::j:':::'iil6.5.o::::~::/::/:}t::di_ SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & Charoes None Capital Outlav Roof, Lomianki Bldg Roof, Prestemon Bldg Roof, Sullivan Shelter Picnic shelter w/restroorns, Huset West Regrade skating area, Mathaire Tennis court resurfacing, Huset West Complete pathway, Mathaire Picnic shelter Silver Lake Beach 5,000 5,000 10,000 30,000 10,000 10,000 6,000 10,000 Bldg. rehab, McKenna Playground replacement, Huset West & Gauvitte Bleacher replacement, Huset #3 & #5 Replace rotted timber, LaBelle Security light, Huset Wanning houses door replacements Furnaces at Keyes & Mathaire o . ... ....:~((O ......... d' _, ".. ... i12.~50.0 20,000 30,000 12,000 3,000 1,200 5,000 4,500 City Manager Move - $170,700 from Parks Department in the General Fund. C. M. then cut the above list to the following: Playground equipment (Ostrander, Gauvei - Replace mowers/weed whips Replace worn out/vandalized equipment 30,000 2,000 3,000 Replace furnaces (Keyes, Mathaire) Prestemon roof replacement Warming houses door replacements Page 180 4,500 5,000 5,000 FUND NUMBER 412-45200145202 1996 CAPITAL IMPROVEME~~ PARKS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) City Council Rebudgeted - $5,000 for Sullivan Retaining Wall (rebudgeted from 1995 to 1996) City Council Rebudgeted - $10.000 for Sullivan Shelter Roof (rebudgeted from 1995 to 1996) City Council Rebudgeted - $50,000 to purchase Hillcrest Property (rebudgeted from 1995 to 1996) City Council Rebudgeted - $10,000 to enlarge Huset #2 (rebudgeted from 1995 to 1996) Roofs: These two building roofs are in need of repair due to age. Building rehab: McKenna - staff is suggesting that a major rehab of a park building be scheduled each year. This would allow a longer life for the buildings. McKenna was originally budgeted in 1995 but as the estimated cost to do rehab exceed8d the budget. Ostrander was done. At McKenna, sliding wood north/south walls need to be replaced, as well as windows and doors. Picnic Shelter with restroorns - Huset West: This building would be in the area of the wading pool. Currently, pool users must either use a satellite or JPM. Providing this facility should greatly enhance the quality of use for the wading pool patrons. Sullivan Shelter Roof: Modification to the strudure has reduced but not eliminated vandalism. Staff proposes to install metal sheeting type roof. Cost is for materials only - labor by our forces. Continaencies & Transfers None Capital Eauipment Replacement Fund Purchases None Page 181 CITY OF COLUMBIA HEIGHTS FUND nnE: CAPITAL IMPROVEMENTS PARKS - FUND NUMBER: A 12-59008 ADOPTED 1996 BUDGET DEPARTMENT: LABELLE WATER QUALITY SUPERVISOR: PW DIRECTOR DESCRIPTION This adivity is for special capital if11)rovements to provide for overall improvements to the water quality of laBelle Pond and to address erosion problems on the east side of the Park that could affect properties on Circle Terrace. SUMMARY OF BUDGET This fund is to provide for if11)rovements that will take several years to implement. The sediment removal has been delayed to early 1996 due to permit problems. The 1996 budget has been increased $15,000 for the sediment removal to hopefully _ cover the costs for disposal of the removed sediment. The erosion control projed will take approximately three years once the proper easements are acquired. PERFORMANCE OBJECTIVES 1) Re-evaluate need to do erosion control on private/public properties on laBelle Park east bank. 2) COfTl)lete dredging of approximately 3 acres of laBelle Pond. t ; CITY MANAGER RECOMMENDATION No commentary. CITY COUNCIL CHANGES 1) Rebudgeted $60,000 from 1995 to 1996 for laBelle East Bank Erosion Page 182 FUND NUMBER 412-59008159312 WATER QUALITY LABELLE POND 1996 LABELLE WATER QUALITY BUDGET Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 4999 5130 5997 9997 CAPITAL OUTLAY Improv.Other Than Bldg. 0 10,790 225,000 75000 135,000 TOTAL CAPITAL OUTLAY ..... .......... . . ."0. ................!IO . .. lIS . .... ...... .../000... .. 1$ TOTAL WATER QUALITY LABELLE POND::::::;;;;.::::~i..i:ti.:.::.i:.::.::i;.~;:..::::;o.;;i:;:.::.;;;:::.:::;.;;~1fm::mii;.:;..;:.i..:~5=n:::i::.i;.i:::.';;~".:";";:~OoO;:;:;i.:::::.i::i::mi:.:.;:.$s.[=.." 100 PERSONAL SERVICES 1070 Interdepartmental Labor 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 2999 OTHER SERVICE CHARGES 3050 Expert & Professional Services 3500 Legal Notice Publishing 4390 Taxes & Licenses 4997 TOTAL OTHER SERVICE CHARGES 9997 TOTAL LABELLE POND 9999 TOTAL CAPITAL IMPROVEMENT PARKS 724 1,373 0 0 0 282 552 0 0 0 t:mimi:::tt::mi::milit.O&:t::t::mt@:::ijl:1..::f:t::::ttt:::::::f:j::t:flt:ff::::::tt:~,:t:fffffto.::f:tt:t:t::~/~~~J): 2,168 13,543 0 0 0 o 247 0 0 0 o 500 0 0 0 =liEEEl!E5=I~= SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & Charoes None ~. Capital Outlav laBelle Park: East bank erosion control 75,000 City Council Rebudgeted - $60,000 for LaBelle East Bank Erosion (rebudgeted from 1995 to 1996) Continoencies & Transfers None Caoital Eauipment Reolacement Fund Purchases None There are no personnel costs for this department. Explanation of Personnel Page 183 REVENUE 430 1996 INFRASTRUCTURE BUDGET INFRASTRUCTURE FUND Actual 1993 Adual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 REVENUE 36000 MISCELLANEOUS 36101 Special Asses Collected 36210 Interest on Investments 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39203 Trans Fm General Fund 39219 Trans Fm Liquor 39297 TOTAL TRANSFERS 39997 TOTAL INFRASTRUCTURE FUND o 0 50,000 50,000 50,000 24,485 17,737 5,000 5,000 5,000 t::~:rmJ::::I.l"5?:::::{mr:::m:::::m:111.7::::m:{::::mt:m::::::I&.III.{:t::t::t:mt:::m1S1OOD.::::':Jm:m:m~:'::r:.~OOd o 50,000 50,000 0 0 o 150,000 50,000 50,000 50,000 l!::!:.l::::!l.i::.:..:i:i:l!l:':l::il..::..:::.l.::i==:i:::I:i.:.:li:....::::l:::::~=!,:i::::::~:::!!i:,::.:ii!;I:l:l:l::l::::.:::I:I!:::!:::::I::i=:1 TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE :::::::~::r:w:::::::~~:::::::~~:~~~~~~::::~I::::::~WW:::rn:::r::::~::::::'::'::::::::::I:::::::::::::::::::~::'::::~:::::~:~::~:~::~:~~r:m~i.:~:::::::::::::::::::::::~:::.~.::::::::r::::::~:m:'HQ;j(i 24,485 217,737 155,000 (95,000) (95,000) 301,619 326,104 591,104 698,841 6981841 t:tH:::aaaU~::::::~r~:::~':~::1U1U1::~::::::::::t:':~:::::~::...a:.r:t~tt:tHU3lU1:::t::::::ttt::::lOIil4ff Revenue Narrative The Infrastructure Fund was originally created by transfers by the City Council from undesignated General Fund balances. As future transfers from the General Fund are an unknown, the only continuing addition to the Fund are interest eamings. Page 184 CITY OF COLUMBIA HEIGHTS FUND nnE: INFRASTRUCTURE FUND NUMBER: 430-A6323 ADOPTED 1996 BUDGET DEPARTMENT: INFRASTRUCTURE SUPERVISOR: PW DIRECTOR DESCRIPTION The fund was established by the City Council in 1992, but no operating procedures have been set up for the use of this fund. SUMMARY OF BUDGET City staff has filed a proposed Street Rehabilitation Program with the City Council. The program calls for a combination strategy involving thin coat overlayslpatching, sealcoating, milVoverlay, in-place recycling, and full reconstruction. The assessment costs for the above components will remain relatively equal and uniform, and will be implemented over eight sections. of the City, plus alleyways and parking lots. PERFORMANCE OBJECTIVES 1) Begin phased implementation of Street Rehabilitation program. CITY MANAGER RECOMMENDATION The initial phase of the street infrastructure program is proposed for startup in 1996. $50,000 from the Liquor Fund have been included as an annual revenue source for the fund. It is expected that another $50,000 will be a necessary revenue source to sustain a long-term program. It is possible that Municipal State Aid Maintenance dollars that are typically owed to the General Fund for past maintenance efforts on the MSA system could be redireded as an additional annual revenue source for the Street Infrastructure program. CITY COUNCIL CHANGES 1) City Council added a transfer in of $50,000 to Street Infrastl\lcture Fund Page 185 FUND NUMBER 430 1996 INFRASTRUCTURE BUDGET INFRASTRUCTURE FUND Adual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 4999 CAPITAL OUTLAY 5130 Improvements Other Than Bldgs 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL INFRASTRUCTURE FUND 9997 TOTAL INFRASTRUCTURE FUND o 0 0 200,000 200,000 iiil;iiiE!aEi:it& SUMMARY OF COST FACTORS FOR THE COMING YEAR SuDDlies None Other Services & Charaes None - Capital Outlay Anticipated City share of 1996 reconstruction costs 200,000 Continaencies & Transfers None Capital Eauipment Replacement Fund Purchases None Page 186 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 187 - REVENUE 410 1996 SHEFFIELD BUDGET SHEFFIELD Adual 1993 Adual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 REVENUE 32000 LICENSES & PERMITS 33160 Federal Grant 33650 Housing & Redevelopment 32997 TOTAL LICENSES. PERMITS 36000 MISCELLANEOUS 36220 Gen Gov't Rents 36230 Contributions 36290 Other Misc. Revenue 38997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39100 Sale of Land 39219 Transfer in From Parking Ramp 39297 TOTAL TRANSFERS IN 39997 TOTAL SHEFFIELD FUND TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 00000 o n,~o 0 0 0 Jmmmmm:m::::'J::r:::::::tiffIJJ::::JHi:iiilafIff:m:::::::JJJ@[:::::[:mmti::mm::r:[rlm:::[:f::::::I:::r:::::Iimr:::[:::::::::f(f::::m::::::::::~O o 8,179 0 0 0 o 120,000 0 0 0 o ~~5 0 0 0 :::@:::::::~::::~::m::::::::l::::::::::::::i:::::::lm:::t:m::mi:..:::::::l:I::::::::::::t:::r:IJIHI1:1::::::::::::::t::::::::I:I::::~:::::::I:::~:::::I:::::::::::::::::::~:::::::::::::~~j:::::~::j~::1 o 79,715 0 0 0 o 300000 0 0 0 1!1!:1!:1:::1::1::!::::::::::1::::::11"111:::1:!:;:11::II:l!:!I!::.:II!I.!!!\:.=~i;::1:1111:1:!:lll:!:!II:II!\:1\1!1!!.II:.:.I:!::I:!:.1!!...:.;I:::.:I:I::l!I!II.1::llll:I!1111!::::1!.:1:11:1!1..\;1:...:I::...1111::I":l:lli1:::I~I::!:I:::::II!I:I:!1:11!::I:!I!; ::::::::::::::::~:~:::~:::::~:::::::::::::j::::~::::rr:::::lit..::::::::r:[r::[::t:::::~:~::~~:::::::::rI:tQ:~~[::::~::::~::~:rr:::t:::::::I:[I::I~:::I::rr:::t::~::~::rr::r~:~::::::::.t o (198,887) 0 0 0 f)?:(~::::::::.((?:~:~?~(f)(U.iliB8~:~:::f::::::((:::::::::::::::::f?~:~:):::~:(::(}~~=l:~:::)?::::::~~:;:~ Page 188 FUND NUMBER 410-46500 1996 REDEVELOPMENT BUDGET SHEFFIELD - REDEVELOPMENT Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1070 1700 1997 1999 2030 2161 2171 2997 2999 3041 3050 3210 3500 3810 3820 3830 3840 3850 4000 4300 4390 4395 > 4997 4999 5110 5997 5999 6110 6997 9997 Supplies None PERSONAL SERVICES Interd Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Printing & Printed Forms Chemicals General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Attorney Fees-Civil Process Expert & Prof. Serv. Telephone & Telegraph Legal Notice Publishing Utilities - Eledric Utilities - Water Utilities - Gas Utilities - Refuse Utilities - Sewer Repair & Maint.Serv. Misc. Charges Taxes & Licenses Sales Tax on Purchases TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Land TOTAL CAPITAL OUTLAY DEBT SERVICE Interest TOTAL DEBT SERVICE TOTAL REDEVELOPMENT o 13,162 0 0 0 o 5,133 0 0 0 :r:::::r:::::::%:tr:::tt])?r:r:r::m::::ti:I:lM}::r~t::::r:::r:t::a>::':f~f:f:r::::f:rifff'lf:rffff::.:::()~ o 49 o 156 ::JJ::~":::::f::::::i~::J~::~:~:i:~:r::rr o o o o o o o o o o o o o ....... r~trr?fr~tJ~} 3,789 19,062 1 392 795 186 2,548 160 121 1,649 30,107 33,733 142 .... :::::~121_i .. o 0 o 0 o 0 :f:::::::ftb::tt:::t:::f::i::r:::::?:t:::~:d:rfft:? H. o o o ....0..: H ...... . ......... o 617,596 H >0: .:::~t\e1:1.\_.? ..... o o o o o o o o o o o o o ~~::::t:t:tttQr o o o o o o o o o o o o o .. ..H.ft::I? H o o o o o o o o o o o o o . .H.Jl 000 ~~l;l:~~:~~~)~~:~1~~~]j\\1\Qj~:jl~l~~j~~~~ jr;~jljjl)mm~~jmmtjj~1jljjQ: :l; :j; ~~:~~l~~:::~~::~l :~: j:~ ~l: :~~:j~[~:[::": ;:1[0 ::., o 34,031 0 0 0 . ... ... .... ... .... ....:::':.:.:.:':::.:I4~oa1 . ......:...:.:.: :.. ........ ......:.:.:.::.:.::.:.::.:. ................::::..:.::.......... \.:..:.:. ::::':::::':''';:':;:' ....:.. .. ((, :::::r:':.i:~.~.:::.:i!~'~.:::~~Qsl: .:~:f:::!::::::~.~O'::~::::i::::.::::: :'... .::::~,~(.i/:...... .:i,::)(j: SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & Charges None None Capital Outlav Continaencies & Transfers None Page 189 FUND NUMBER 410-46600 SHEFFIELD - REHABIUT A TION Adual 1993 1996 REHABILlTAnON BUDGET Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 1999. SUPPLIES 2161 Chemicals 2171 General Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICE CHARGES 3050 Expert & Prof. Servo 3210 Telephone & Telegraph 3310 Local Travel Expenses 3500 Legal Notice Publishing 3800 Utility Service 3810 Utilities - Eledric 3830 Utilities - Gas 3840 Utilities - Refuse 4000 Repair & Maint.Serv. 4390 Taxes & Licenses 4395 Sales Tax on Purchases 4997 TOTAL OTHER SERVICE CHARGES 4999 CAPITAL OUTLAY 5120 Building & Improvements 5110 Land 5997 TOTAL CAPITAL OUTl.A Y 9997 TOTAL REHABILITATION 9999 TOTAL SHEFFIELD FUND 00000 09000 .:r::r::::::r':j:rrrIitt:lrjt:i:~tir:::ji:jt:j{~:::ttttiltt:rrmt:t::i:::::tt:::rltirr:t:::::r:j::j:rr::rmmmttt::tttt::t:?tr::::::ro o o o o o o o o o o o ::~(((:(O 15,266 0 o 0 o 0 o 0 o 0 o 0 32 0 o 0 o 0 7,287 0 1 0 :::r:t~m:riW221_:::tt:\r:::::r::~:r::tlh o o o o o o o o o o o .............. ........ . .. " ... ~j~:)fjlt~jr(r(t~ o o o o o o o o o o o .....((0 00000 o 1.000 0 0 0 ~!!=:.~iI:l=jll!!l SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & Charges None Capital Outlay None Contingencies & Transfers None Capital Eauipment Replacement Fund Purchases None There are no paid personnel for this department. ExplanJltion of Personnel Page 190 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 191 REVENUE 431 CAP EaUIP REPLACEMENT FUND - GEN 1996 CAP EQUIP REPLACEMENT-GENERAL FUND BUDGET Adual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 30000 REVENUE 36000 MISCELLANEOUS 36210 . Interest on Investments 36290 Other Misc. Revenue 38997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39203 Trans Fm General Fund 39204 Trans Fm Insurance 39209 . Trans in Fm State Aid Maintenance 39219 Trans Fm Liquor Fund 39224 Trans In Fm Contributions 39297 TOTAL TRANSFERS 39997 TOTAL CAP EQUIP REPLACE - GENERAL TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING RETAINED EARNINGS 228,302 154,890 170,638 166,924 166,924 15 0 0 0 0 I::f:~::~~:::"'i~:f~::::::::::::d~:f::f::::::::d~I'6..t.t:::::~:::::mt:f::::lte_ft:t:::f::::f::::::Jll6~924 o 0 0 0 50,000 10,587 0 0 0 0 o 0 4,100 0 0 140,000 140,000 140,000 140,000 140,000 6,500 0 0 0 0 i.ll..;....I..=[=::I;:::::l:;...~lil:.':=.:;;::.:::;:\::l::::~:~il\:\i..:::::j.:.:~:j..I:::'=i=:::;.:..::;\.:...j::::\:::.:::.:::.:=:: ::~f::I:::IiUiiOi:::::::::::~I::~)illOll.:'::::::~~::~::I::"lBg:I::I::::::f:illt~07j::~::}:::::~:::::::::::::::::lRiiol1( 142,399 164,782 (191,722) 19,853 72,853 :rImi;;;:~::?Ii~;G:::::::::ri;;i.~::::::r:r:I:il;;J~:::::::::::::::::::::::r::jl~;~: Revenue Nemdlve All General Fund Capital Equipment Replacement purchases are currently being funded by net operating profits transferred from the Liquor Fund. Prior to 1993 these funds were transferred to the General Fund, and then to the Capital Equipment Replacement Fund. Starting in 1993 the transfer has been made directly from the Liquor Fund to the Capital Equipment Replacement Fund. Page 192 CITY OF COLUMBIA HEIGHTS FUND nnE: CAP EQUIPMENT REPLACEMENT - GENERAL FUND FUND NUMBER: 431 ADOPTED 1996 BUDGET DEPARTMENT: GENERAL SUPERVISOR: CITY MANAGER DESCRIPTION The Capital Equipment Replacement-General Fund was established to fund the long-term ongoing capital equipment needs in the General Fund. This was accomplished by preparing a detailed 2o-year projection of the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, expensive equipment will need to be purchased, eliminating the highs and lows in the budgeting as an equal amount is set aside each year. SUMMARY OF BUDGET The Capital Equipment Replacement-General Fund has a decrease in expenditures of $219,389 from the 1995 budget. This is due primarily to the fact that large equipment purchases such as the 'ire pumper truck are not contemplated in 1996. It should be noted, however, that overall spending is up due to the redirection of smaller capital outlay items to the fund. PERFORMANCE OBJECTIVES None CITY MANAGER RECOMMENDATION No additional commentary. CITY COUNCIL CHANGES 1) Increase $15,000 for used oil distributor 2) Decrease $18,000 for pickup .26 replacement Page 193 FUND NUMBER 431 1995 CAP EQUIP REPLACEMENT - GENERAL FUND BUDGET 2999 4395 4997 4999 5170 5180 5997 - 8987 2999 4395 4997 4999 5150 5170 5180 5997 - 9997 2999 4395 4997 4999 5150 - 5180 5997 9997 2999 4395 4997 4999 5150 5997 9997 2999 4395 4997 4999 5180 5997 9997 4999 5150 5997 9997 Adopted City Manager Adual Adual Budget Proposed 1993 1994 1995 1996 CAP EQUIP REPLACEMENT FUND - GENERAL GOVERNMENT BUILDINGS OTHER SERVICE CHARGES State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Office Equipment 0 0 31 ,000 0 0 Other Equipment 0 5,696 0 0 0 T~~~~~~~~1~~TO:Oa.: ~AP EQP !!i::.l:.i:::i:!:':t::::..::.':.:~;::::::.:::::::;:::.:::::;.::::::::::;::;:~=:...::::.::::;:;.I:::I:=.:i;~:::'::::;:::::::.::::::i:::::::~:';:.:~i.::,.,:~::=..,;.:i:!:i:!::.::::~:::::.;::::.:..:::;..:.: .:::::.:1:.. CAP EQUIP REPLACEMENT FUND - POLICE DEPARTMENT OTHER SERVICES & CHARGES State Sales Tax 10 1,154 2,948 4,238 4,238 TOTAL OTHER SERVICES. CHARGES {m::Itttt:fr:t1:a~::~:::~:~:t::::::::~rt:'tl.:>:fltf:Il{I"f:::'::::::;::::H:r:::::~f.]...;.:~:t::m::::::::I~:::~:~;t;"~~.~ CAPITAL OUTLAY Vehicles 52,480 28,226 53,600 65,200 65,200 Office Equipment 0 3,725 0 0 0 Other Equipment 0 14,204 0 0 0 TOTAL CAPITAL OUTLAY ::!?;~:i:<U52M!9. :::::;::::::.::::r~f.ll~:.::::.:::::~:'~::::i;:~;Q~llfi:::!::;~;:;:::l;::;!.:::t.;2bO :::.:::::::.:::::;:::~:::-::;: ~. TOTAL POLICE DEPT REPLACEMENT :;::.:::...::..::/S2.gQ ..::::,:;:.::.:y.::'''.$.O$i: :.::..:::~:::}:::,;5$._ ::.:.:::,::.::::::::::.::.::,.6.I.l438 :::-:~::::.::..:.~:::.::::eli438 CAP EQUIP REPLACEMENT FUND - FIRE DEPARTMENT OTHER SERVICES & CHARGES State Sales Tax 0 0 13?50 51200 5,200 TOTAL OTHER SERVICES. CHARGES rrr::::::r:::t::rt:~:a'rr:::::tr:.:::;m::m:~m:rO.f::::::t:f:t:l:3.17$O::>:::rfr'r:f:t::::5l20(tfft:t::rtt::f5~: CAPITAL OUTLAY Vehicles 0 0 250,000 80,000 80,000 Other Equipment . .....,. 0 ... 0 .. .. 0... ... O. 0 T~~~~~~~P~1~~ ~~~~EMENT ::;;::::.::i;..:::::::;:.i:;,:,::::::;;::::.i:i:::i....:.::..:.:;.;::.:,:):::::;::::::.:..:.::.::.:::::::=:~.:::-:::;.::::.~::::.:;;i:::::=...:.::::;':::::;:.;::~:.::.::.i;::: CAP EQUIP REPLACEMENT FUND - INSPECTIONS DEPARTMENT OTHER SERVICES & CHARGES State Sales Tax 0 0 598 0 0 TOTAL OTHER SERVICES. CHARGES :t::t:":ttttt:::trU)::':::::::t,::::r::::::Wtt,:::::m:l)::r:t::::t:::r:t:::::rl.::::::::r~ltt:tr~mmttt:::I:rtttt:f:j:::::::::ttt:O CAPITAL OUTLAY Vehicles 0 0 10,873 0 0 T~~~~~N~~~~~~~~'t:LACEMENT :~i:::.:::;:}:::.:.:::i:;::::::;:::.::::::~;:' ~:::;~.;:;r::.l:i.:.::.::;..:::;:-:i...:;;:.= .:t::::::::::::::;!;:::'l=i:;;:::;:.:!:.:;:;::::~:.:::.;::::::.::::.t:::::..:::::::::..~:::::i::::::::i::::::::...: :. .::. ;::..:..:: CAP EQUIP REPLACEMENT FUND - CIVIL DEFENSE OTHER SERVICES & CHARGES State Sales Tax 0 0 1,683 575 575 TOTAL OTHER SERVICES. CHARGES I:::::tt:':::U::::'W::::t:::n:tliW::::t:f::::t:j:t:::::::U:t:::(l.::fH:fWmW~:::::::n":::Uit:.::::t::~'::':~::ntt:s."&.:/t::~:.:::ft~:/:tt::::&'1.5.... CAPITAL OUTLAY Other Equipment 0 0 30,600 8,850 8,850 TOTAL CAPITAL OUTLAY ::1f':;::.:.;...::::=:.'::::::/.:.:.:"0 ....:::::::/:i::;:./:::.:~::'::::::r(r\)::::/:4Il.6.00 :.:..:::::::i:::i.::::/}81I$O ....::.:: .: ..8850 TOTAL CIVIL DEFENSE REPLACEMENT m::::::';::):?:::::t::::::r:.:..I..;:.i:::::i:::{.::~..::t.::.?}:tt:o.~.\::;::::\1:'.._:\::;::;::}t~;?:t:;.:~:8.;425. ;.:.::.:.;:.. . : ;.:.25. CAP EQUIP REPLACEMENT FUND - ENGINEERING DEPARTMENT CAPITAL OUTLAY Vehicles TOTAL CAPITAL OUTLAY TOTAL ENGINEERING REPLACEMENT CAP EQUIP REPLACEMENT - GEN FUND Adopted Budget 1996 o 370 0 0 0 :::::n:):f::tft:i:'J:nl)::it:f::f:::J)::):J81.0:t::::tIJJttj~~Jm:::::tl):mI:Jr:~:::::t:rr:::::~::~::)tl)::'::::~::jjrWr?)::::::':~::O: __:i~l=r==:lll~==II:liJI:: :;;:ll:: PaQe 194 FUND NUMBER 431 1995 CAP EQUIP REPLACEMENT - GENERAL FUND BUDGET CAP EQUIP REPLACEMENT - GEN FUND Adual 1993 Adopted City Manager City Manager Adual Budget Proposed Proposed 1994 1995 1996 1996 CAP EQUIP REPLACEMENT FUND - STREET DEPARTMENT 2999 OTHER SERVICES & CHARGES 4395 State Sales Tax 8,120 4,628 4,345 3,705 3,705 4997 TOTAL OTHER SERVICES. CHARGES ft:::'f:::::::':teit2.Q:::}t't:':f:;:~:J'~$t8..fftt:f::::'l'~:rt:f:::rrt::ff3l1Q$t:fi':f:f::m::::3/lO$i 4999 CAPITAL OUTLAY 5150 Vehicles 27,016 71,200 79,000 57,000 54,000 5180 Other Equipment 97,950 0 0 0 0 5997 TOTAL CAPITAL OUTLAY 1:f::....:::l24~t66 .: :::;.:;:.}-?7:jhlOQ. ..;:.: ..::':.::::::11..000: .::.?:::?:.::::et$.'~Oot'f:. ;:.::..;::::::.:)$4.000 9997 TOTAL STREET DEPT REPLACEMENT ?:ii/.:133~Q86 "::.::::.~:::.':/7Small-.:i::-:::::::\:.:::83ae .:\,:f~ ::::::::::.):$0;7.05 ..:.i)})::...:..67~1.05. CAP EQUIP REPLACEMENT FUND - TRAFFIC SIGNS & SIGNALS 2999 OTHER SERVICES & CHARGES 4395 State Sales Tax 0 0 308 0 0 4997 TOTAL OTHER SERVICES. CHARGES .... :::::ff::f:;::::f:Of:~rrr:f:?:'r:f::fr:~:O::~m::m:r::rtt:~SOI::r::rtr:f::?m::~::~:;~:::tmfO::r::~:::tff:r'rr~:~mf:rtb 4999 CAPITAL OUTLAY 5150 Vehicles 0 0 0 0 0 5180 Other Equipment 0 0 5,600 0 0 5997 TOTAL CAPITAL OUTLAY r::"~::.:.:.:.. ...<:.0.:-.:;.. .:.. .: >:.L.i~:o..:::..:::.::::::.::::::.~:lf~ .:r:::n::::::):::\::::;..~::::p:;.:..::.:.::i:::.<;:::::.:r::mn: 9997 TOTAL TRAFFIC SIGNS. SIGNALS :(.~:>::..::::..":::.:::::.:::O .::::..:::::.:.~.;'-':.:~.{~:O;:..:":.:,:-? .:.t~:5.1OI .:.;:./:;.::.:::::..r.::.:;::i-':.i":.([-:::;(.:.:.:...".:: ::.... .8 CAP EQUIP REPLACEMENT FUND - PARK DEPARTMENT 2999 OTHER SERVICES & CHARGES 4395 State Sales Tax 2,904 55 1,155 3,803 3,803 4997 TOTAL OTHER SERVICES. CHARGES {:tm::{)f2]904; ::}}:}}::::t:?J6.s.fr:;;;?:::::::{i:j~II5.::::I:r:::IIIIir1i8.03::r:tmt:rr::::::ra~8.Q31': 4999 CAPITAL OUTLAY 5150 Vehicles 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL PARK REPLACEMENT 9997 TOTAL CAP EQUIP REPLACEMENT FUND 44,671 0 21,000 55,000 55,000 ... o. .. 85~ 0 31500 3,500 EI!!EE!I.__ SUMMARY OF MAJOR COST FACTORS Other Services & Charges Sales tax on capital equipment items purchased 15,580 PaQe 195 FUND NUMBER 431 1995 CAP EQUIP REPLACEMENT - GENERAL FUND BUDGET Capital EQuipment Replacement Fund Purchases Item DescriDtion Original Purchase Date Police 3 police vehicles 1 down-sized unmarked car 1 radar unit, replacement 3 vehicle light bars, replacements 2 mobile digital terminals 1991-92 New 1986 1986 New Fire Completely refurbish Engine #3 19n General 1250 Pumper Fire Chief car 19n 1988 Streets · Oil distributor chassis #33 · Pavement roller #39 · Pickup 126 Trailer for transporting roller #23 1971 1984 1983 New Parks · Groundsmaster #216 Portable scaffolding Trailer #230 1988 1990 · These items were cut by the City Manager in the 1995 budget. Original I Proposed --~ City Manager ProPOsed ."] e cu. ~ "7 . ~{(yer /~96 f~tt /75' t- I Cj t ------ r; lit If" /9 r 5' (' /- E ^ at ~ .r//(..y~ f4 f { I q.J ----------- haJ T '-1.)0 c.t;.. Jvt4.., I( { I I AI '/ <tr "{v,,., ~s il8t i ;- () C. ~ " "l C { < I /4--/0 97;. ,1.' / ,r- 1't7 Col(C/A..I( fQ I e (q j ------------ ( Nt(v4.v. 9';?'/I.( ft.11"g~(l ~. n f S to elf ~,'I ~c ~~/j~ f'Vt 2006: 327 20051 19981 '-- Pt1r.JLIr- 32.. r do /t~(/;;''( V f F r() "- i( ~ 717 X 4? /' '1 /0-... f C{tf I,ir 1; 12. 5' ~ 32..t 12002 1 n 2010' - - -'1--------- City Manager Cut - $17,000 for one police vehicle City Manager Cut - $16,000 for Fire Chief Car City Manager Cut - $6,000 for portable scaffolding City Manager Moved - $6,000 from Street department to this department for trailer #230 City Council Add. $15,000 for used oil distributor City Council Cut - $18,000 decrease in #26 pickup replacement Psae 196 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 197 REVENUE - 432 CAP EQUIP REPLACEMENT FUND - SEWER 1996 CAP EQUIP REPLACEMENT FUND-SEWER BUDGET Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 38997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39204 Trans Fm Insurance 39221 Trans Fm Sewer Fund 39297 TOTAL TRANSFERS 39997 TOTAL CAP EQUIP REPLACE - SEWER TOTAL EXPENDITURES INC\DEC TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 12,122p 8,906 10,811 10.811 10,811. t::?::~:~~::~tI2~lat:?::::mft:::::::.4am:t:m:::::t:::11l'1ltit:::f:::::::::~:::::mm.l:1}}:t::):t::::::?:'lUn:1? o 7,702 0 0 0 25,000 25,000 25,000 25\000 25,000 :11.::::i.:.:::I:::ili=:I:..:::..::::::.:::::l.:I[=:.:.1.:::1::::.::::,::.::=11:::::.:::.:::::.:::.::1::1:,.::i:I=:::::.;:l:..::...!...:..!l:!:::::::!: :::::::::::::::::::::::1711\:::::::::::::::::::::::::'111:$.:::::I:JJ:Ilglj:I:::::::::':::~::::::::::f:J:J.I..::::::::::::::::::::::::::::~::lJjiiM: (872) 29,395 (12,508) 25,427 25,427 ?t::?::~:;~}imf::::::~~=:::::~:::::??~~il~::?mf::::::::f::~;~~:;I::f:::::?:~f~~;~~j Revenue Narrative All Sewer Fund Capital Equipment purchases are funded by funds transferred from the Sewer Operating Fund. Page 198 CITY OF COLUMBIA HEIGHTS FUND nnE: CAP EQUIPMENT REPLACEMENT. SEWER FUND NUMBER: 432 ADOPTED 1996 BUDGET DEPARTMENT: SEWER SUPERVISOR: CITY MANAGER DESCRIPTION The Sewer Fund Capital Equipment Replacement Fund was established to fund the long-term ongoing capital equipment needs in the Sewer Fund. This was accomplished by preparing a detailed 2D-year projection of the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large expensive equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. ii, SUMMARY OF BUDGET The Capital Equipment Replacement Sewer Fund has decreased $36,334 from the 1995 budget. This is due to the reduction in equipment needs for 1996. We are requesting to purchase a trador for the T.V. unit which would reduce the crew size needed to televise sewer lines by one person. Also, we are requesting three pumps which are general utility pumps used to remove water from excavations, basements, etc., one-half being purchased from Sewer and one-half from the Water Capital Equipment Department. PERFORMANCE OBJECTIVES None CITY MANAGER RECOMMENDATION No commentary. Page 199 FUND NUMBER 432 1996 CAP EQUIP REPLACEMENT FUND-SEWER BUDGET CAP EQUIP REPLACEMENT FUND - SEWER Adual 1993 Adual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 2999 OTHER SERVICES & CHARGES 4395 State Sales Tax .........., .... ..2,331.. .... ..... 613 ....2.1.519...... ..634. 634 - 4997 TOTAL OTHER SERVICES. CHARGES N(::::}:::::::.:~2.'.:.:.::{:.:::(::::.::t:::.:f:6,.a:. '.(:/:::::/,::::2119:.:':::,:.::.: :.:~h.:.:J'=:?I34. -:... .\:::634 4999 CAPITAL OUTLAY (Transferred to operating account) 5150 Vehicles 27,740 8,274 45,800 0 0 5180 Other Equipment 7,923 3,326 0 9,750 . .9,7?0 6997 TOTAL CAPITAL OUTLAY .'...........$6$...................$00....'........800....................,.?50................'15.. =~~i:r.~~~~~~~F~e:~FUND .Biili_liilii== SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & Charoes Sales tax on capital equipment purchased 735. Capital Eauipment Replacement Fund Purchases Original City Purchase Original Proposed Manager Item Descri ion Date Cost Cost P ed 7,500 7,500 1990 995 1,500 0 1/2 sewlwat 1982 675 1,500 1,500 1/2 sewlwat 1989 995 750 750 1/2 sewlwat Trador for T.V. Unit: Would reduce crew size needed for televising sewer lines by one person. '106, '114A &'103: These are general utility pumps used to remove water from excavations, basements, etc. Once capital equipment is purchased, it is then transferred to the Sewer Operating Account. City Manager Cut - $1,500 for diaphragm pump #106 Page 200 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 201 _ REVENUE 433 1996 CAP EQUIP REPLACEMENT FUND-WATER BUDGET CAP EQUIP REPLACEMENT FUND - WATER Adual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 38997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39204 Trans Fm Insurance 39222 Trans Fm Water Fund - 39297 TOTAL TRANSFERS 39997 TOTAL CAP EQUIP REPLACE - WATER TOTALEXPENorrURES INCIDEC TO FUND BALANCE BEGINNING FUND BALANCE ENOING FUND BALANCE 10,141 7,304 9,479 9,479 9,479 :t'nW)?:::I']111::MMIi)::::tIi)ri8Ol)):::::tf\:':?'Jftl:~::t:t::~:?::::t;:::t:I.~...:r::r:::tf::(:::t:::'~411r o 7,703 0 0 0 15,000 15,000 15,000 151000 15,000 1:1~.ii:i..::,i..::=[=.:.::.:.::;~:ii:i::ii.:I=.:i:i:::i.:.~~:i;ll\;~li=:::.!...:..ii::i:I::::::~:.:::l:==:i:i:":!i;..:::!i::ii.i::..ii:::=~= 1::::I:I:~::I::::I:I:IIi.i7:::::::::::::::::::::::::::j:i_:::::::::::::~::::J::::Blli:::::::I::::::J::::JI::::IJ::liI::::I::::::::::::::::::::::::::::~:~a;..: 16,704 18,385 (24,895) 20,485 20,485 125,5n 142,281 162,894 135,771 135,771 ::::::::tm:d:i2::2ii/tttW:~i6i16ff6:ttttnii7_:::::::m:::::::::r:::i58:Bi?r:t:::::r:tiSS1US> Revenue Narrative All Water Fund Capital Equipment purchases are funded by funds transferred from the Water Operating Fund. Page 202 CITY OF COLUMBIA HEIGHTS FUND nnE: CAP EQUIPMENT REPLACEMENT. WATER FUND NUMBER: 433 ADOPTED 1996 BUDGET DEPARTMENT: WATER SUPERVISOR: CITY MANAGER DESCRIPTION The Water Fund Capital Equipment Replacement Fund was established to fund Iong-tenn ongoing capital equipment needs in the Water Fund. This was accomplished by preparing a detailed 2o-year projection of the City's equipment needs and scheduling Iong-tenn replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large expensive equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. ~ SUMMARY OF BUDGET The Capital Equipment Replacement Water Fund has decreased $41,550 from the 1995 adopted budget. This is due to a reduction in equipment needs for 1996. We are requesting replacement of a tapping machine. Also, we are requesting replacement of three pumps, one-half from Water, and one-half from the Sewer Capital Equipment Fund. PERFORMANCE OBJECTIVES None CITY MANAGER RECOMMENDATION No commentary. Page 203 FUND NUMBER 433 1996 CAP EQUIP REPLACEMENT FUND-WATER BUDGET CAP EOUIP REPLACEMENT FUND - WATER Actual 1993 Adopted City Manager Adual Budget Proposed 1994 1995 1996 Adopted Budget 1996 2999 OTHER SERVICES AND CHARGES 4395 . State Sales Tax 515 577 2,574 244 244 4997 TOTAL OTHER SERVICE CHARGES ::f~.::::::j}:(}:\6.'15 .:":.:<i::::.:::"(:;(:.~:6.Tt::.:r<..:'.;:.:.:::::::&7.:"":..: ;.::.:.:/.r:..:~.i'::::.::.~..:!.. :.:.,- ... ::::':\244 4999 CAPITAL OUTLAY (Transferred to Operating Account) 5150 Vehicles 7,922 8,274 46,800 0 0 5180 Other Equipment 0 2,771 0 3150 3?50 =~~:~~~:{:~~~~~~ENT __E!& SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & Charges Sales tax on capital equipment purchased 350 Capital Eauipment Replacement Fund Purchases Original City Purchase Original Proposed Manager Item Descri tion Date Cost Cost P~ sed 1962 0 1,500 1,500 1989 995 750 750 1/2 Sew/wat 1990 995 1,500 0 1/2 Sewlwat 1982 671 1500 1500 1/2 Sewlwat #139 - Tapping Machine: This equipment is used for installing new taps on main lines. It is anticipated that increased use in 1995 will require replacement in 1996. #106, #114A, &#103 - These are general utility pU"l>s used to remove water from excavations, basement, etc. Once capital equipment is purchased, it is then transferred to the Water Operating Account. City Manager Cut - $1,500 for diaphragm pump #106 Page 204 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 205 REVENUE 434 1996 CAP EQUIP REPLACEMENT FUND-GARAGE BUDGET CAP EQUIP REPLACEMENT FUND - GARAGE Adual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 38997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39223 Trans Fm Garage Fund 39297 TOTAL TRANSFERS 39997 TOTAL CAP EQUIP REPLACE - GARAGE 2\646 21030 21572 2,57.2 2,57? :::::::::t:::w:t:il.a64.$:~\\:~n::::}:~:::ao.s.o.:i::~t::::::\:::::::::~:am\\::}:::::r:i~~~::~~f:::I:"IJ:::n::::\f~::~::~:m:1~57:2 4,000 4,000 4,000 4,000 4,000 :1:;:::::::'I':,.,.,::.::.I:::1::::,:,:,::',:I::::l;I:1::i'IB.,,:,I'.':'j':'.i;'.'::li.il::;I.::!:,!!:::,.,.,:'::::.~.:!;::::::::.::lm:::':i:::::,.t'I':.it:'I::':':':':'~:::I:= TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE :i!:J:::::::::::::::::~::::~:::llH'::!!:!I!;!::!::t::I::!:!!::;::r:IJlil::m:!:::::!::!::::!::!::!::::::::~;::::!::I:;:!.:~::::::::::::::~::~m::::::::::.~.:::::::I:::::::::::'::::::::::::11;120: 6,646 6,030 6,572 (23,248) (23,248) 321260 38\906 44,800 51,508 51,508 1:)~:::~):.llOS::~~):::r::@.Jm6~:::::::::)::{:81ta1'K\:{:ttf)Jt2l~::~r~){::)::{i28.26(f Revenue N.rrative All Central Garage Capital Equipment purchases are funded by funds transferred from the Garage Operating Fund. Page 206 CITY OF COLUMBIA HEIGHTS FUND TIRE: CAP EQUIPMENT REPLACEMENT - GARAGE FUND NUMBER: 434 ADOPTED 1996 BUDGET DEPARTMENT: GARAGE SUPERVISOR: CITY MANAGER DESCRIPTION The Central Garage Capital Replacement Fund was established to fund the Iong-tenn on9Ong capital equipment needs in the Garage Fund. This was accomplished by preparing a detailed 2o-year projection of the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal emount of funding to provide a reserve for future years when large expensive equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. . . SUMMARY OF BUDGET The Capital Equipment replacement Garage fund has increased $45,667 from the 1995 adopted budget. A floor scrubber, pick-up truck, sandblaster, analyzer, lab scope, and wheel balancer have been requested for the 1996 budget. PERFORMANCE OBJECTIVES 1) Examine feasibility of implementing a barcode system for the garage inventory. CITY MANAGER RECOMMENDATION No commentary. Page 207 FUND NUMBER 434 1996 CAP EQUIP REPLACEMENT FUND-GARAGE BUDGET CAP EQUIP REPLACEMENT FUND - GARAGE Actual 1993 Actual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 2999 OTHER SERVICES & CHARGES 4395 Sales Tax 4897 TOTAL OTHER SERVICES & CHARGES 4999 CAPITAL OUTLAY 5150 Vehicles 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL CAP'I EQUIPMENT REPLACEMENT 1997 TOTAL CAPL EQUIP REPL FD GARAGE Hf)(?::)::):}mf::f~:))f):::f:)ff:::}:)::)~}:)f::::::::::::::::)):::}}:::f~m:}::}::}}f:f:::::::::~:i;g::}j:::r:y)::::~l=g o 0 0 25,000 25,000 o 0 0 31000 ~1()()() i!iSiE!!EEii_ SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & Charaes Sales tax on capital equipment purchased 2,787 Capital Eauipment Replacement Fund Purchases Original City Purchase Original Proposed Manager hem Description Date Cost Cost Prooosed Roor scrubber (#313) 1985 10,880 0 Analyzer & Lab scope 3,000 0 Wheel Balancer (static) 1969 3,000 3,000 Sandblaster 1,000 0 Pick-up truck (#305) 1976 6,028 25,000 25,000 #313 Floor Scrubber: This piece of equipment is used bi-weekly to clean the main shop floor. This activity is important to maintain the structural integrity of the concrete floor by removing salt and grit that damage the sealant and the reinforcing steel in the floor. The regular maintenance extends the period between rehabilitation of the floor. Lab scope: The lab scope would test the new ignition systems found on todays' cars and trucks. By the year 1996 98% of the vehicles will be computer controlled and fuel injected and we cannot properly diagnose and repair vehicles without this equipment. Wheel balancer: The City needs a computerized wheel balancer. The static (bubble) balancer we presently own does not balance the wheels and tires accurately and parts are obsolete. Having the wheels properly balanced would cut down on suspension and steering wear and improve driver comfort. Sandblaster: There is a need for a medium duty sandblaster. This unit would be small enough to be portable using our air compressor as an air source. This unit would be used to sandblast and prepare the light standards along Central and 40th Ave. prior to painting. h would also be used to do smaller in-house sandblasting of equipment prior to painting. 41305 Pick-up: This vehicle is used by the shop personnel to service vehicles in the field and pick up parts. The truck is 19 years old and maintenance costs are starting to rise. Cost includes required equipment (i.e. hoist, etc.). __ Once capital equipment is purchased. it is then transferred to the Garage Operating Account. City Manager Cut - analyzer and lab scope and the sandblaster and floor scrubber. Page 208 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 209 - REVENUE 601 1996 WATER BUDGET WATER UTILITY Actual 1993 Actual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 36290 Miscellaneous Revenue 36997 TOTAL MISCELLANEOUS 37000 CHARGES FOR CURRENT SERVICES 37100; Water Service Charge 37110. Interd. Water Charge 37150 Water Turn Off/On 37160 Penah~s 37165 Water Connection Fees 37170 Repair Meters 37175 Customer Service 37180 Sale of MeterslRemote 39102 Recovery of loss 39130 Hydrant Rental 39140 Other Ref & reimbursement 39197 TOTAL CHARGES FOR SERVICES 392oo~ TRANSFERS IN 39220 Transfer Fm Capital Imp 39297 TOTAL TRANSFERS 39997 TOTAL WATER UTILITY TOTAL EXPENDITURES INCIDEC TO RETAINED EARNING BEGINNING RETAINED EARNINGS RETAINED EARNINGS ADJ. DEPR ON CUSTOMER CONTR. ADD: CAPITAL IMP TO BE DEP. ENDING RETAINED EARNINGS 23,660 20,825 23,500 23,500 23,500 62 n 0 0 0 :::!:!lIIIt.~U2r/:r~::::)/it:.~Wl:::/~lttt:Ir:!B.l&OO::::://:/:trttdlIDOJ:IIW::::rIHlaiIOO 1,063,403 1,075,512 1,063,403 1,161,555 1,161,555 4,263 4,129 5,000 5,000 5,000 4,474 5,071 1,000 2,000 2,000 31,859 29,055 20,000 20,000 20,000 16,200 16,244 0 0 0 2,813 366 500 500 500 468 1,640 500 500 500 ~~ 2~ ~ooo ~ooo ~ooo o 0 0 0 0 o 0 0 0 0 00000 jr::::':h.;5.8I::.::::::r)::I~IMttII.:::::::f::tlli"'l403~::::::.t.~:.::1:.;j:92"::.::::::..:::::.::::':~IS1;55&: 8,437 42,604 0 0 0 :i":I:::iiii=.::::::::i:'::i::.~:~~I.':~::l':::.;::,;::lli'~;:~::l.::I:I:I:I:::lil"lil~il=i~l::I.II:l';i:.':~~~~i:s:. ~::t~:,:~iM.:::.:::::.:::::..:t~II~'1.j::::::.~::::J::~:';.~2j~j:..::::~::::::::.!::::,::.a:~::~::t:.::t::1~~;~9 (1,856) . 132,544 pP (187,308) .... (127,084) .. (126,384) 1,345,080 1,378,617 1,419,205 1,357,143 1,357,143 1,343,224 1,511,161 1,231,897 1,230,059 1,230,759 ~~ ~~ ~~ ~~ ~~ P............~.,~9........ .. ....~,9~.. 29,250 5,850 5,850 J?::t:iW<<81=7:::?::::.r::::l:miDl:::::::::::::::iltHt:Al1:::::..::::.:::::tdtHl20S:.:\ittl~;903 Revenue Namrtive The revenue in the Water Fund is generated from users' fees. Fees are charged to all residential and commercial customers based on water consumption. At the present time, the Water Fund and Water Construction Fund have very limited reselVes for future line replacement and improvements to the system. Based on this and the fact that Minneapolis continues to have high increases each year for the water the City purchases from Minneapolis, it is essential that the City Council consider a rate increase for the Water Fund. Page 210 CITY OF COLUMBIA HEIGHTS FUND TIRE: WATER UTILITY FUND NUMBER: 60 1-49400 ADOPTED 1996 BUDGET DEPARTMENT: SOURCE OF SUPPLY SUPERVISOR: PW DIRECTOR DESCRIPTION llUs department covers water purchased from the City of Minneapolis for resale to the residents of Columbia Heights. SUMMARY OF BUDGET The budget for 1996 is $769,800 which represents an anticipated 3% increase from the City of Minneapolis. PERFORMANCE OBJECTIVES 1) Examine water rate structure after negotiations of new water supply contract with the City of Minneapolis. CITY MANAGER RECOMMENDATION It is recommended that the water rates are again examined in the light of potential rate increases on the part of the City of Minneapolis. Page 211 FUND NUMBER 601-49400 SOURCE OF SUPPLY 1996 WATER-SOURCE OF SUPPLY BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 1999 2990 2997 1997 SUPPLIES Comm.Purch.for Resale TOTAL SUPPLIES TOTAL SOURCE OF SUPPLY 640.691 569,049 747,302 769,800 769,800 ;I'[:I:,ll["I::==::[::':::'[..II'I:'I":[':::=~=':..I:'l'::[::':l~:i~=ii[i[i,::::,:::::,::'i'l:!=:=il:l:l:l:l[lll!'[illilllll:::;: SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Water purchased from the City of Minneapolis 769,800 Other Services & Charaes None CaDital Outlav None Continaencies & Transfers None Capital EauiDment Replacement Fund Purchases None Explanation of Personnel There are no personnel costs for this Department. Page 212 CITY OF COLUMBIA HEIGHTS FUND TIRE: WATER UTILITY FUND NUMBER: 601-49430 ADOPTED 1996 BUDGET DEPARTMENT: DISTRIBUTION SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the repair and maintenance of the City's water system, laBelle and Wargo Court fountains, hydrants, sprinkler systems (4), and pump stations (2). The City annually purchases approximately 60 million cubic feet of water (450 million gallons). SUMMARY OF BUDGET The overall proposed budget for this activity is $454,457, an increase of $8,724 over 1995. Personnel costs increased $8,027 (3.9%) due to step increases and contract wage increases. Supply costs are $44,788, an increase of $2,822 in anticipation of needing to replace more hydrants, valve boxes, etc., as the water system ages. The other services portion of the budget shows a slight decrease from 1995. PERFORMANCE OBJECTIVES 1) Develop a lead service replacement program. 2) Evaluate and implement systematic waterrnain cleaning/replacement program. 3) Develop small meter replacement program, as many meters are old and potentially under-reading. CITY MANAGER RECOMMENDATION Only minor line item adjustments and reductions were proposed for this budget. CITY COUNCIL CHANGES 1) Cut $500 in general supplies 2) Cut $200 in fuel purchased Page 213 FUND NUMBER 601-49430 DISTRIBUTION Actual 1993 1996 WATER DISTRIBUTION BUDGET Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1030 1070 1700 1997 1999 2000 2010 2011 ~ 2020 2030 2160 2161 2171 2172 2173 2280 2282 2990 2997 2999 3050 3105 3120 3210 3250 3310 3320 3500 3600 3800 3810 3830 3840 4000 4020 4050 4100 4300 4320 4330 4376 4390 4395 4910 4920 4930 4940 4997 PERSONAL SERVICES Vac. & Sick Accrual Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Equipment Computer Supplies Printing & Printed Forms Maint.& Const.Mat. Chemicals General Supplies Uniforms Protective Clothing Vehicle Repair& Part Gas, Oil, Lubricants Comm.Purch.for Resale .. TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof .Serv. Training Ed & Act. Educ. Reimbursement Telephone & Telegraph Other Communication Local Travel Expense Out Of Town Travel Expense Legal Notice Public. Insurance & Bonds Utility Services Utility - NSP Utility - Minnegasco Utility - Refuse Repair & Maint.Serv. Honeywell Contract Garage,Labor, Burd Rents & Leases Misc. Charges Water Connection Fees Subscription,Memb. Misc. Civic Affairs Taxes & Licenses Sales Tax on Purchases Building Depreciation Dep. On Improvements Equipment Dep. Office Furn. Dep. TOTAL OTHER SERVICE CHARGES (4,561) 2,985 0 0 0 144,326 124,857 142,436 147,072 147,072 65,499 52,682 61,262 64,647 64,647 t'??:tlOll2&t:??::\??\II.OS24.C::::::t:?2I8.i6U:ti:::tttt:21ih?:te:?:t\::\t211;71Er 608 129 65 62 279 22,063 187 4,941 412 255 3,226 2,641 3,277 ::::::::3~M45 495 800 800 o 150 150 o 250 250 o 250 250 262 300 300 7,510 20,500 20,000 478 750 950 4,337 6,275 6,155 251 15 15 402 700 700 2,826 3,300 3,300 2,740 3,176 3,218 2,814 5,500 3,000 :):::(::\:.a:i:S::::t:::::):.1:~I66:t::::::::::::t:,:::\:::ali08l:::::::::t):: 4,912 570 o 858 73 92 o 53 16,799 1,542 o o o 4,944 14,979 7,718 10,352 392 32,714 461 189 16 2,264 7,791 49,706 16,146 13,878 :::?/(:'.~449 Page 214 2,501 4,444 971 1,600 211 440 625 565 36 150 69 250 606 700 42 550 17,219 17,649 627 0 135 0 o 0 995 1,128 5,124 10,200 14,979 14,979 6,615 8,740 10,521 11,873 211 600 32,659 34,000 115 760 o 200 136 20 1,110 3,700 7,841 7,791 48,341 49,706 17,075 16,146 10~674 13,878 :t:::(tll'1~ue.\:f:IQ(U.$ ...... 4,500 2,125 440 580 150 300 700 550 18,178 o o o 825 10,200 14,979 6,650 10,728 600 34,000 760 o 20 3,700 .7,791 49,706 16,146 13,878 (::1:17SQ6.::) 800 150 250 250 300 20,000 950 5,655 15 700 3,300 3,018 t:ai:= 4,500 2,125 440 580 150 300 700 550 18,178 o o o 825 10,200 14,979 6,650 10,728 600 34,000 760 o 20 3,700 7,791 49,706 16,146 13,878 ::::.:...:::':ii:ri~.:5.. .....,... ;'>'.":::::::::~:!I!".:~':~ .,~ FUND NUMBER 601 -49430 1996 WATER DISTRIBUnON BUDGET DISTRIBUTION Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 4999 5130 5170 5180 6997 6999 8110 8997 1997 CAPITAL OUTLAY Improv.Other Than Bldg Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Vandalism TOTAL CONTINGENCIES & TRANSFERS TOTAL DISTRIBUTION o o 860 :rr:fff:r:::f:S6n:fm:::fi 000 000 114 0 0 ::r::m::mI14::::::::rr}::::rrr:::f:Q::~r?r:::f:::r:f:r:::ro::;:::: o o o .:.....:.)>.:.)0 00000 .1.:i':'::i;'::i;=lii::i::;:::;::!::i:i::=~i:i~!::i!::::j::::i::=~=::j'::i::j,:;:,::j::::'::i!=~:=':::::::ii!;i;::::':'~i~ij~~ SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Commodities purchased for residents for resale 5,500 Hydrants & repair parts 7,500 General supplies 6,175 Replacement from excavating curbs, asphalts & soil 4,500 Fuel 3,218 Repair parts 1,500 Vehicle repair 3,500 Repair parts for damaged facilities 2,500 Repair parts for fountains/sprinkler system 2,000 City Manager Cut - $3,000 from maintenance & construction materials, $200 from vehicle repair and maintenance and $2,500 from commodities purchased for resale. Cuts were made based on prior expenditures. City Council cut - $500 from general supplies City Council cut - $200 in fuel purchases Other Services & Charoes Colifonn testing Lead & copper testing Insurance costs Gopher State One Call Depreciation (bldgs & equip) Garage labor Honeywell contract Special water tests Lead & copper testing 1,560 1,634 18,178 750 87,521 6,650 14,979 500 34,000 14 various conferences and/or schools Out of town travel Outside testing, older meters Hiring contractors, special repairs Misc. concrete repairs, water breaks Uniform rental Garage rental Rental of special equipment Sales tax Drug & alcohol testing 2,125 700 5,000 3,500 1,500 750 9,258 500 3,700 500 City Manager Cut - $444 from expert & professional serivces. Page 215 FUND NUMBER 601-49430 1996 WATER DISTRIBUTION BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlav None Contingencies & Transfers None Capital Eauipment Replacement Fund Purchases Original City Purchase Original Proposed Manager Item Descri ion Cost Cost Cost P ed Tapping Machine ('139) 1962 1,300 1,300 Diaphragm pump ('106) 1990 995 1,500 0 1/2 Sewlwat Diaphragm pump (#114A) 1982 671 1,500 1,500 1/2 Sew/wat Centifu al u '103 1989 995 750 750 1/2 Sewlwat '139 - Tapping Machine: This equipment is used for installing new taps on main lines. It is anticipated that increased use in 1995 will require replacement in 1996. '106, ,114A & '103 - These are general utility pumps used to remove water from excavations, basements, etc. City Manager Cut - $1,500 for diaphragm pump Explanation of Personnel 1995 1996 Total Total F.T.E. Total Total Comp Total Total Comp Em 10 ee 1995 1996 Salaries Frin e & Frin e Salaries Frin e & Frin e P.W. Director 0.16 9,096 3,912 13,008 9,502 4,1n 13,679 P.W. Supt 0.24 10,125 4,355 14,480 11,106 4,882 15,988 Admin. Asst. 0.19 5,956 2,562 8,518 6,150 2,703 8,853 P. W. Secretary 0.13 3,513 1,511 5,024 3,625 1,593 5,218 Clerk Typist II Purch. Clerk 0.17 4,451 1,914 6,365 4,593 2,019 6,612 Maint III 1.00 33,767 14,524 48,291 34,782 15,289 50,071 Foreman 0.50 17,288 7,436 24,724 18,522 8,142 26,664 Maint II (3) 1.5 45,944 19,760 65,704 44,720 19,658 64,378 Maintl 0.50 12,296 5,288 17,584 14,071 6,185 20,256 Page 216 CITY OF COLUMBIA HEIGHTS FUND TIRE: WATER UTILITY FUND NUMBER: 60 1-49440 ADOPTED 1996 BUDGET DEPARTMENT: WATER ADMIN a GENERAL SUPERVISOR: FINANCE DIRECTOR DESCRIPTION The Administration Department of the Water Utility Fund accounts for one-third of the costs associated with the utility billing process and one-half the costs associated with meter reading. The remaining costs for utility billing are allocated proportionately to the Sewer and Refuse Utility Funds, and the remaining costs for meter reading are allocated to the Sewer Utility Fund. SUMMARY OF BUDGET The total budget for administration increased by $9,200. Supplies decreased by $830 due to less expense for cars and printed forms. Other Services and Charges decreased due to less postage and car expenses. Capital Outlay increased due to budgeting an electronic meter reading system at $7,900. Transfers out increased by $2,499 due to increased labor charged to the Water Utility Fund. PERFORMANCE OBJECTIVES 1) Convert from manual reading system to an electronic hand held device that can be downloaded to the utility billing system, thereby increasing productivity and eliminating having to hand enter meter readings. 2) Look into the possibility of implementing a barcoding program for utility billing to save on postage costs. 3) Review possible cost savings of including midblock lighting charges on utility bills as opposed to separate billing by the Assessing Department. CITY MANAGER RECOMMENDATION No significant changes were proposed from that which was submitted by the Finance Department. Page 217 1996 WATER ADMIN' GENERAL BUDGET _ FUND NUMBER 601-49440 ADMINISTRATION & GENERAL Adopted Budget 1996 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Actual 1993 SUPPLIES Office Supplies Printing & Printed Forms General Supplies Uniforms Vehicle Repair & Parts Gas,Oil, Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Telephone & Telegraph Postage Other Communications Local Travel Expense Repair & Maint.Serv. Garage,Labor Burden Rents & Leases Misc. Charges Subscription & Membership Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Transfers Out Trans to Data Processing TOTAL CONTINGENCIES & TRANSFERS TOTAL ADMINISTRATION & GENERAL 1999 2000 2030 2171 2172 2280 2282 2997 2999 3050 3210 3220 3250 3310 4000 4050 4100 4300 4330 4390 4395 4997 4999 5170 5180 6997 6999 7100 7370 8997 9997 99 43 190 100 916 1,041 1,000 1,200 27 50 40 50 o 51 300 150 86 113 600 400 191 207 400 300 :t::::::::::::)::::tl:1$1.~::::f::tt:t:tt::aum5::::::::t:tt:tllIaOW:::mt:t::ttt:::t:I_:::::=::t? 100 1,200 50 150 400 300 :::::::2;200 2,235 500 4,000 86 50 50 400 130 100 50 20 650 :r:tS;~'1i : 2,129 2,235 500 500 5,800 4,000 86 86 50 50 50 50 400 400 130 130 100 100 45 50 o 20 150 650 :::::::::::o.;44b::}::)::::t:::::::t:a~ztlf::::: 2,077 465 3,730 o 100 o 338 100 47 o 11 78 :::<::::::::8.;_ u. 2,311 397 3,953 86 59 17 227 138 1 44 4 82 :::':::::::::::':::::';;:::3"'<liA:.::::.:::.:: .,. :;:;:::;:::::::::::::l::it:. ::I::~:-.;:::::::::::: 3,600 3,600 :}::/;'1;g.:.:::':.):Fj~:;g.: o o /:t:::(): o 149 ...<............<..<...,........9.... ............... . ..........,.... . . ................. . . . . . . . . . . . . . ... . ;:;:::::;:::::::::::;::;:::::::.... . o 162 ::::)::,62. ... 62,255 18,000 :::.:.....:.;.=:~~:.: 57,262 59,946 59,756 62,255 o 11,700 11 ,700 18,000 .:,.' . ". .:'-7.2 '.::: :':" : :71.,64', . :': ::: :::.:.'~;i~ .;' ": '" :-.::80f255 .. :..... :...0$2 '. .... :.::.10,2.$ '. . .,12$ '. ::.:-=$..&.26 .' SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies 1,200 150 700 Printing of statements, envelopes, cards Meter reader uniforms Vehicle parts and gas, oil, lubricants Other Services & Charaes 500 4,000 600 86 2,235 Telephone Postage Garage, labor, burden Other communications Auditors fee Page 218 FUND NUMBER 601-49440 1996 WATER ADMIN a GENERAL BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlav Computer software for downloading meter readings 3,600 Hand held electronic reading devices and stand 4,300 Contingencies & Transfers Administrative overhead Transfer to Data Processing Fund 62,255 11,700 Capital Eauipment Replacement Fund Purchases None Explanation of Personnel Personnel expenses are shown as Transfer Out-Labor, line item 7100. Page 219 CITY OF COLUMBIA HEIGHTS FUND TIRE: WATER UTILITY FUND NUMBER: 60 1-49449 ADOPTED 1996 BUDGET DEPARTMENT: NON-OPERATING SUPERVISOR: PW DIRECTOR DESCRIPTION _ This activity provides for the capital outlay costs for major improvements to water utility-related facilities and equipment. SUMMARY OF BUDGET The overall proposed budget for this activity is $21,250, a decrease of $6,500 from 1995. The major capital items are a powered valve operator for opening/closing larger valves and a laptop computer for use by meter shop personnel for valve - and stop box locations. PERFORMANCE OBJECTIVES 1) Develop residential meter replacement program as many meters are old and potentially underreading. 2) Develop a lead service replacement program. CITY MANAGER RECOMMENDATION .- .. The proposed 1996 improvements are at a level comparable to previous years. Page 220 FUND NUMBER 601-49449 NON OPERATING 1996 NON-OPERATING BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 2999 OTHER SERVICES & CHARGES 3050 Expert & Professional Services 4395 Sales Tax on Purchases 4897 TOTAL OTHER SERVICE CHARGES 4999 CAPITAL OUTLAY 5120 Building & Improv. 5130 Imprv.Other Than Bldg. 5170 Office Equipment 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS 7270 Trans Out Cap Equip Replacement 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL NON OPERATING 9997 TOTAL WATER UTILITY o 12,499 0 0 0 o 0 800 400 400 :ff:::)::::t:m::::tt:::::::::([:::':::::::::::f\:lIji*IH:t:::::::::::::::::::f:)8O(P:\:m::::::::::\:::=::::::::m:::AOb:::::::!:.:.::::4OQ 600 0 8,000 1,000 1,000 3,536 0 0 5,000 5,000 1,319 509 200 2,200 2,200 2,622 6.224 3,750 2,800 2,800 r::::j:r:::rfllfmtj::::::::j::::rfm'1,.:::::=::j:::rma:inlSj)::::rr:~:=:::::r::::r~:IUiOo.r::=::::rmj:::::'jJ)OO 15,000 15,000 15,000 15\000 p15,ooO !iI!lE5i!iEiE= SUMMARY OF COST FACTORS FOR THE COMING YEAR SUDDlies None Other Services & CharQes Sales tax on capital items 400 Capital.Outlav Small equipment & tool replacement 1,000 MSC improvements (lighting & shelving) 1,000 Laptop computer for meter truck 2,000 Valve operator 1,500 Cellular phone (1/2 ea s1w) 150 City Manager Add - $5,000, 1/3 of the cost to rearrange the MSC yard. ContinQencies & Transfers Transfer out to Capital Equipment Replacement Fund 15,000 Capital Eauipment Reolacement Fund Purchases None Explanation of Personnel There are no personnel costs for this Department. Page 221 REVENUE 602 SEWER UTILITY 1996 SEWER BUDGET Actual 1993 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 Actual 1994 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest On Investments 36211 Int.-Current Value Cr. 36212 Int.on Reserve Capacity 36290 Other Misc. Revenue 36293 SAC Charges Collected 36897 TOTAL MISCELLANEOUS 37000 CHARGE FOR CURRENT SERVICES 37210 Sewer Service Charge 37211 Interet Sewer Charge 37250 SAC. Charge Refund 37270 Interceptor Maint. 39101 Gain/Loss Fixed Asset 39140 Other Ref. & Reimb 39197 TOTAL CHARGE FOR SERVICES 39200 TRANSFERS IN 39220 Transfer Fm Capital Imp 39297 TOTAL TRANSFERS 39997 TOTAL SEWER UTILITY TOTAL EXPENDITURES INCIDEC TO RETAINED EARNINGS BEGINNING RETAINED EARNINGS PRIOR PERIOD ADJUSTMENT 1993 RETAINED EARNINGS ADJ. DEP ON CUSTOMER CONTR. ADD: CAP IMP TO BE DEP. ENDING RETAINED EARNINGS 8,882 7,062 8,500 8,500 8,500 5,998 5,347 5,500 5,500 5,500 60 60 0 0 0 00000 6,700 0 0 O. . 0 ::f:::::r:t::t':1Uo.:::::::::::::::r:::::::::t.aa_:t:::t:f:rr:::l:II_:::::tn:::::::::::ft:tI~OiOO:t:r::::r)::rrit#.;OO0. 1,018,654 980,042 1,018,654 1,151,079 1,151,079 3,056 2,943 3,200 3,200 3,200 00000 o 0 0 0 0 o 160 0 0 0 o 0 0 0 0 ::::::rU02'VI10::trttt:r..ifA$.mt:::::::::::int.atJRr:t:::::::::::un'...7.Q:::rr:t1d$#.;27t 37,994 51,612 0 0 0 ~:I:I':::ii:i=~!;:::::I:;::::.lii==I:::':::::::i,I:::i.~=.I.:.I:I'.'I:I:I.I~!;,';il[;l.:i;::::;:I::::I:'i'~i=;ii~ ::::f:j:~j3$;aa'::::::::f:::Ii~':l.t~.t:::::::::::l:a:.i;.::::::::::::::II:i.~II::::::::::::::::,:~II;iIJ (54,358) (140,740) (239,034) (212,707) (211,957) 1,440,821 1,572,137 1,287,343 1,235,415 1,235,415 138,262 0 0 0 0 1,386,463 1,431,397 1,048,309 1,022,708 1,023,458 38,935 38,935 38,935 38,935 38,935 8,4n 4.117 17,550 25,900 25,900 :f:=i"im:t31::':::fffiit4.7.4imi::n:::::::::j:aOl::mIffii::ii:j:l087i&1ai:::fffliliOlliftS Revenue Narntlve All revenue in the Sewer Fund is generated from user fees to customers. Sewer rates are based on the amount of water consumed. On residential rates, there is a minimum and maximum charge. Commercial rates do not have a maximum charge. The City's costs in the Sewer Fund (primarily for sewage disposal through the Metropolitan Waste Control Commission) have greatly increased since the last rate increase to customers. Based on this, it is essential that the City Council consider a rate increase in the Sewer Fund. Page 222 CITY OF COLUMBIA HEIGHTS FUND TIRE: SEWER FUND NUMBER: 602-49450 ADOPTED 1996 BUDGET DEPARTMENT: COLLECTIONS SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the maintenance of the City's sewer collection system. Included in this activity group are repairs of manholes, main and lateral sewer line, lift stations and drainage ponds. The City's sewers are regularly checked using televising equipment, and cleaned using the rodcter and vactor. Annual sewer flows are between 550-600 million gallons to MCWS for treatment. SUMMARY OF BUDGET The overall budgeted amount for this activity is $401,805, an increase of $10,514 (2.6%). Personnel costs rose $8,635 (5.6%) due to step increases and contract wage increases. The largest increase in supplies is reinstatement of the cost of chemicals (degreasers, etc.) that were left out of the 1995 budget by error. The service portion of the budget actually PERFORMANCE OBJECTIVES 1) Develop and implement a systematic sewer televising program to catalog and track the condition of lines. 2) Develop and implement a storm water utility to remove storm sewer costs from the Sewer Fund. 3) Implement meter replacement program. CITY MANAGER RECOMMENDATION Only minor line item adjustments and cost reductions were proposed from that which was submitted by the Public Works Department. CITY COUNCIL CHANGES 1) Cut $500 in general supplies 2) Cut $250 in fuel purchased Page 223 FUND NUMBER 602-49450 COLLECTIONS 1996 COLLECTIONS BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1030 1070 1700 1997 1999 2000 ~ 2010 2011 2020 2030 2160 2161 2171 2172 2173 2280 2282 2990 2997 2999 3050 3105 3120 3210 3250 3310 3320 3500 3600 3800 3810 3830 3840 4000 4020 4050 4100 4300 4330 4376 4390 4395 4910 4920 4930 4940 4997 PERSONAL SERVICES Vac. & Sick Accrual Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Minor Computer Equipment Computer Supplies Printing & Printed Forms Maint.& Const.Mat. Chemicals General Supplies Uniforms Protective Gear Vehicle Repair& Part Gas,Oil,Lubricants Comm.Purch.for Resal TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Ed Act. Educ.Reimbursement Telephone & Telegraph Other Communications Local Travel Expense Out of Town Travel Expense Legal Notice Publ. Insurance & Bonds Utility Services Utility Electric Utility Gas Utility - Refuse Repair & Maint. Services Honeywell Maint Garage,Labor, Burd Rents & Leases Misc. Charges Subscription,Memb. Misc. Civic Affairs Taxes & Licenses Sales Tax on Purchases Building Depreciation Dep. On Improvements Equipment Depreciation Office Furn. Dep. TOTAL OTHER SERVICE CHARGES (4,561) 2,985 0 0 75,629 82,691 106,887 112,885 37,866 .. 36.237 46\983 49,620 ;:r:t;tlmUl$l:r::rtt::::t~21:.=t3.:r::::::::::f~ss.;..m::=::::::::rtttll2~.:rtr:t o 112,885 . 4.9/620 ::1$2;605 544 542 800 BOO 800 50 0 150 150 150 64 0 500 500 500 50 17 500 500 500 09000 3,680 5,077 8,500 7,500 7,500 675 2,327 0 3,150 3,150 7,220 9,315 12,340 12,340 11,840 287 255 15 15 15 129 311 500 750 750 3,749 2,826 3,700 3,700 3,700 2,641 2,740 3,176 3,218 2,968 o 0 300 300 300 .:=:::dS108Q:r::::,r::ttB14.1'g::t::::::::::t:URM.,:::::r::r:::ftttll~jjjtt::::j:~::::jt~r:j.;.13 692 674 2,250 2,250 57 881 720 1,405 50 211 300 300 817 559 535 550 23 41 150 180 o 41 110 160 o 312 1,200 1,200 o 0 50 50 16,851 17,272 17,704 18,235 8,554 569 0 0 o 7,580 0 0 o 353 0 0 o 702 1,128 825 3,932 3,454 6,200 6,200 14,979 14,979 14,979 14,979 8,313 6,615 8,740 6,650 27,329 33,084 34,560 33,278 o 69 100 100 59 159 195 195 189 0 200 0 28 1,451 30 30 1,643 1,788 4,545 4,545 1,756 1,709 1,756 1,756 72,055 72,114 72,055 72,055 27,963 27,343 27,963 27,963 ':t:I,I',:~1~~::~:::::t~t=@J.':;=:~::::I':I~:~~~.:)~:It?~::'~~~=. Page 224 2,250 1,405 300 550 180 160 1,200 50 18,235 o o o 825 6,200 14,979 6,650 33,278 100 195 o 30 4,545 1,756 72,055 27,963 11,471 .......204...............3....7'1. .... .... ... . .:::::::" ..... .f.,:,.:.:-,.:.. FUND NUMBER 602-49450 1996 COLLECnONS BUDGET COLLECTIONS Actual 1993 Adopted City Manager Budget Proposed 1995 1996 Actual 1994 Adopted Budget 1996 4999 5130 5170 5180 5997 9997 CAPITAL OUTLAY Improv Other Than Bldg Office Equipment Other Equipment TOTAL CAPITAL OUTLAY TOTAL COLLECTIONS 00000 370 0 0 0 0 260 114 0 0 0 ':::'::.::':::::.=;=::::::::::::::::::.:=;~~::i::::i'::::::::::=~:~::~:::::::::::::':::'.:::::::::.i=:::::",::::::::~~.= SUMMARY OF COST FACTORS FOR THE COMING YEAR SuPPlies Lift Station degreasersldisinfectants Materials to repair excavations Manholes & frames, grates, etc. Misc. concrete repairs General supplies Redder supplies Vactor supplies Vehicle repair & parts Gas, oil, lubricants 3,150 1,000 5,500 2,000 2,340 10,000 1,000 3,700 3,218 City Manager Cut - $1,000 from maintenance & construction materials. City Manager Cut - $1,000 from general supplies City COuncil Cut - $500 in general supplies City Council Cut - $250 in fuel purchased Other Services & Charoes Expert & professional services (Gopher State One Call, lab tests, outside contractual services) Refuse pick up Silver Lake lift controls Misc. repairs Surveillance system repairs Misc. conferences/schools 2,250 Garage labor Garage space rental Sales tax Depreciation, bldglequip Calibrate oxygen sensors Insurance & bonds Uniform & coverall rental Out of town travel, conferences/schools 1,128 2,500 1,100 1,500 1,405 Silver Lake lift controls and telemetry are in need of updating. Capital Outlav Tractor for T.V. unit 7,500 Tractor would reduce crew size needed for televising sewer lines by one person. City Manager Cut - $7,500 as this also appears in fund 432 - Capital Equipment Replacement. Page 225 6,650 31,828 4,545 113,234 1,000 18,235 750 1,200 FUND NUMBER 6O~-49450 1996 COLLECTIONS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Contingencies & Transfers None Caoital EauiDment Reolacement Fund Purchases Original City Purchase Original Proposed Manager Item DescriDtion Date Cost Cost Prooosed Diaphragm pump ('106) 1990 995 1,500 0 1/2 Sew/wat Diaphragm pump (#114A) 1982 671 1,500 1,500 1/2 Sew/wat Centrifugal pump (#103) 1989 995 750 750 1/2 Sewlwat '106, #114a & #103: These are general utility pumps used to remove water from excavations, basements, etc. City Manager Cut - $1,500 for diaphragm pump \ Explanation of Personnel 1995 1996 Total Total F.T.E. Total Total Comp Total Total Comp E 10 ee 1995 1996 Salaries Frin e & Frin e Salaries Frin e & Frin e P. W. Director 0.17 9,457 4,157 13,614 10,096 4,438 14,534 P.W. Supt 0.23 9,907 4,355 14,262 11 ,107 4,882 15,989 Admin. Asst. 0.19 5,828 2,562 8,390 6,150 2,703 8,853 P.W. Secretary 0.15 3,437 1,511 4,948 3,625 1,593 5,218 Clerk Typistll/Purch. Clerk 0.18 4,355 1,914 6,269 4,594 2,019 6,613 Foreman 0.50 16,916 7,436 24,352 18,522 8,142 26,664 Maint " (3) 1.50 44,956 19,760 64,716 44,721 19,658 64,379 Maint I 0.5 12,031 5,288 17 ,319 14,071 6,185 20,256 ~:.: Page 226 CITY OF COLUMBIA HEIGHTS FUND TIRE: SEWER UTILITY FUND NUMBER: 602-49480 ADOPTED 1996 BUDGET DEPARTMENT: DISPOSAL SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for payments to the Metropolitan Council Wastewater Services. SUMMARY OF BUDGET This budget is increased $81,080 from 1995. This represents a 4.3% increase in treatment costs. The City's rate will also have an increase due to underestimating 1994 flows. This differential is made up two years later. PERFORMANCE OBJECTIVES 1) Monitor MCWS progress on stabilizing charges. CITY MANAGER RECOMMENDATION It is recommended that the sewer utility rates be analyzed in light of cost increases by the Metropolitan Council-Wastewater Services. Additionally, the overall rate discussion should incorporate alternatives to financing stonn sewer costs from sewer revenues. Page 227 FUND NUMBER 602-49480 DISPOSAL 1996 SEWER DISPOSAL BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 1999 2900 2997 9997 SUPPLIES Metro Sewer Bd.Chg. TOTAL SUPPLIES TOTAL DISPOSAL 698,2n 724,093 756,600 837/680 .837,68() ~I:!:::::::!:i:::::::.~im.::::::':!::::::::::::::i::~~~~.:..::::.:::':::::i:.~::.:::'::::I::::r::!::t~!~:.':::::::I::::'!":::.:~~~~~r ............_~;2_.............._'<t._,.........._;A._..............._.,_..............._,.,p.;ll;<6I'i;.. :::::::::;:::::::::::::::~::..:i::.,:::::::::::::::::::::::::::::::::J.;jG;w~l#.N~::::::::::::::;::::::#.:w~~::::::::::::::::::::::::::::~:r.::iVOU:::::::::::::::::::::::::::::...:l:~""QV::: SUMMARY OF COST FACTORS FOR THE COMING YEAR Suoolies Treatment charges Balance for 1994 underestimate 789,156 48,524 Other Services & Charges None Capital Outlav None Contingencies & Transfers None Capital Eauipment Replacement Fund Purchases None Explanation of Personnel There are no personnel costs associated with this Department. Page 228 CITY OF COLUMBIA HEIGHTS FUND TIRE: SEWER UTILITY FUND NUMBER: 602-49490 ADOPTED 1996 BUDGET DEPARTMENT: SEWER ADMIN' GENERAL SUPERVISOR: FINANCE DIRECTOR DESCRIPTION The Administration Department of the Sewer Utility Fund accounts for one-third of the costs associated with the utility billing process and one-half the costs associated with meter reading. The remaining costs for utility billing are allocated proportionately to the Water and Refuse Utility Funds, and the remaining costs for meter reading are allocated to the Water Utility Fund. SUMMARY OF BUDGET The total budget for administration increased by $9,200. Supplies decreased by $830 due to less expense for cars and printed forms. Other Services and Charges decreased due to less postage and car expenses. Capital Outlay increased due to budgeting an electronic meter reading system at $7,900. Transfers out increased by $2,499 due to increased labor charged to the Sewer Utility Fund. PERFORMANCE OBJECnVES 1) Convert from manual reading system to an electronic hand held device that can be downloaded to the utility billing system. thereby increasing productivity and eliminating having to hand enter meter readings. 2) Look into the possibility of implementing a barcoding program for utility billing to save on postage costs. 3) Review possible cost savings of including midblock lighting charges on utility bills as opposed to separate billing by the Assessing Department. CITY MANAGER RECOMMENDATION No changes are recommended on the budget submitted by the Finance Department. Page 229 FUND NUMBER 602-49490 ADMINISTRATION & GENERAL 1996 SEWER ADMIN a GENERAL BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 1999 2000 2030 2171 2172 2280 2282 2997 - 2999 3050 3210 3220 3250 3310 4000 4020 4050 4100 4300 4330 4390 4395 ..997 4999 5170 5180 5997 6999 7100 7370 8997 9997 Supplies SUPPLIES Office Supplies Printing & Printed Forms General Supplies Uniforms Vehicle Repair & Parts Gas, Oil, & Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Telephone & Telegraph Postage Other Communications Local Travel Expense Repair & Maint.Serv. Honeywell Contract Garage, Labor,Burden Rents & Leases Misc. Charges Subscription & Membership Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Transfers Out-Labor Trans To Data Processing TOTAL CONTINGENCIES & TRANSFERS TOTAL ADMINISTRATION & GENERAL 95 17 190 100 100 916 1,041 1,500 1,200 1,200 26 43 40 50 50 o 51 300 150 150 130 113 600 400 400 191 207 400 300 300 m::r:t:t::'::::::itl&l::r:::tJttt::~nl1l::t::tt::::::r:::IH.H::::::tmr::::rt:t:utm:::r:::n:t:tt:=:r:J~2.f 1,942 2,On 397 464 3,953 3,727 86 0 59 100 16 0 o 0 184 338 138 100 o 0 44 0 o 7 89 63 :::t:t:t:t'~9Q8:::::t::::rr:'~81& 2,129 2,235 500 500 4,800 4,000 86 86 50 50 50 50 o 0 600 400 130 130 100 100 45 50 o 20 150 650 :::t:::::t:Ut&.im}:::,,::::::t:tt::taI171U:r::it o 0 162 149 ..... .::,:tU::::::r:::::r:~:iIQ o 3,600 o .. 4/300 :::mO:::::::'::::t:::t:nt11OO: .. ....................'............... .................. . .~::::;~:;:~:r~:~:i:i:!:~:::;:~:!:. 57,261 59,946 59,756 62,255 . .0 11,700 11,700 18/000 :::::::i::::::i!.ii:i:==::::':!.::::::::..::,::==::::.::::::i::::.::.:.=~=::::::::::::::::i':':':::ii':i..=t= SUMMARY OF COST FACTORS FOR THE COMING YEAR Printing of statements, envelopes, cards Meter reader unifonns Vehicle parts and gas, oil, lub Other Service & Charces Telephone Postage Garage,labor, burden Other communications Auditors fee 1,200 150 700 500 4,000 400 86 2,235 Page 230 2,235 500 4,000 86 50 50 o 400 130 100 50 20 650 . . ....... ..........S.1J:f;; ~tt( y:. ,<}~(; 3,600 \?:~W~ 62,255 18,000 .. ::::'::::802$5 ,tt:::::'IS~$.2~i FUND NUMBER 602-49490 1996 SEWER ADMIN' GENERAL BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlav Computer software for downloading meter readings 3,600 Hand held electronic meter reading devices and stand. 4,300 Contincencies & Transfers Administrative overhead Transfer to Data Processing Fund CaDital EauiDrnent Reolacement Fund Purchases 62,255 11,700 None Explanation of Personnel Personnel costs are shown as Transfer Out - Labor, line item 7100. Page 231 CITY OF COLUMBIA HEIGHTS FUND TIRE: SEWER UTILITY FUND NUMBER: 602-A9499 ADOPTED 1996 BUDGET DEPARTMENT: NON-OPERATING SUPERVISOR: PW DIRECTOR DESCRIPTION This activity covers the construction and/or major repairs of the City sewer collection system. SUMMARY OF BUDGET The overall budget for this activity is $39,875. Capital Outlay includes replacement of the Sullivan Lake Lift Station roof which has suffered vandalism damage. and a surge valve and hose reel for the vactor to provide employee safety and efficiency . PERFORMANCE OBJECTIVES 1) Develop and implement a storm water utility to remove storm sewer costs from the Sewer Fund. 2) Develop and implement a systematic sewer televising program to catalog and track the condition of lines. 3) Develop residential meter replacement program, as many meters are old and potentially underreading. CITY MANAGER RECOMMENDATION Improvements contemplated by this budget are at the level funded in previous years. Page 232 FUND NUMBER 602-49499 NON-OPERATING 1996 NON-OPERATING BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 1999 SUPPLIES 2010 Minor Office Equipment 2997 TOTAL SUPPUES 2999 OTHER SERVICE CHARGES 3041 Attorney Fees-Civil Process 4395 Sales Tax on Purchases 4997 TOTAL OTHER SERVICE CHARGES 4999 CAPITAL OUTLAY 5120 Building & Improv. 5130 Imprv.OtherThan Bldg. 5170 Office Equipment 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS 7270 Trans Out Cap Equip Replacement 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL NON OPERATING 9997 TOTAL SEWER UTlUTY o 0 100 100 100 It}:::::H:rr:;:::::::r:::to.:::t::t::Itttt:ft::t:t:t:ltr:trr:t::::t:fiilOO:::::t:::::t::::::tfl:@r::Joo:::::r::::::trr::r:t:t:::um: 13,637 11,136 0 0 0 o 0 1 ,220 1,375 1 ~375. It::::ttfilll$.8.!::::::r::::r:::::t::t:J:1k1Itl:::::l::t::n:':@J.Bo.J:::::f:::nlH:t::rn8.1S/ttr:ttit:::::ttl31ti: 600 0 10,500 6,000 6,000 3,536 0 0 5,000 5,000 949 509 0 0 0 2,600 31345 71050 7,400 7,400 H:i/:'r:::::::t11iW$i:tl::l:::::::::::::::/B.ll.5.4i:\\f\@t17SSOi::::::::::,:::::r::::r:l:ill.fri:trftit:llbJOQ 25,000 . 25,000 25,000 25,000 25,000 &I!!E5EIJETE SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & Charges Sales tax 1,375 Capital Outlav Storage shelving @ MSC MSC lighting improvements Reroof Sullivan lift station bldg Magnetic locator Small tool replacement Surge valve for vactor (safety) Hosereel for vactor Electric jackhammer Cellular phone (1/2 ea SIW) 500 500 5,000 750 500 2,500 2,500 1,000 150 City Manager Add - $5,000, 1/3 cost to rearrange MSC yard. Continaencies & Transfers None Explanation of Personnel There are no personnel costs for this Department. Page 233 REVENUE 603 1996 REFUSE BUDGET REFUSE UTILITY Actual 1993 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 Actual 1994 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33422 State Grant 33600 County Abate Funds 33997 TOTAL INTERGOVERNMENTAL REV 36000 MISCELLANEOUS 36210 Interest on Investment 36290 Other Misc. Revenue 36997 TOTAL MISCELLANEOUS 37000 CHARGES FOR SERVICES 37310 Refuse SelVice Charge 37311 Interd Refuse Charge 39197 TOTAL CHARGES FOR SERVICES 39200 TRANSFERS IN 39202 Transfer Fm Recycling 39297 TOTAL TRANSFERS 39997 TOTAL REFUSE UTILITY TOTAL EXPENDITURES INCIDEC RETAINED EARNINGS BEGINNING RETAINED EARNINGS RETAINED EARNINGS ADD; CAPITAL IMP TO BE DEP ENDING RETAINED EARNINGS 00000 ~~ ~~ ~~ ~~ ~~ fttttJib.~lIj:(:t:mt;~t~(._:?:(:tt~t:::;:i.~b.(ttt:::::~~t:m::"JkiO~:::t:m::(:~:::~.looO 29,681 29,293 29,000 ~,OOO 29,000 60000 ::tt~:t::n.~U7::~:::::~:t:@tt:\II..,::::::tt:::::\tmlal_::}}}:tm:t:t.1ikWtt::\:\::~:~::.1000 1,494,914 1,305,441 1,336,020 1,150,665 1,150,665 20,862 18,391 21,935 22,800 22,800 ::ttlS1$1_t:m:n::::\1~l_:::t::tt:WU.?:_it:t'ttl~':'.i..n::::::tnl:il1l;jS5 00000 '::'ii::::'~==::i::i:i::.i:i.:::::i'~=~~.=::i:.'.;:,::.:';:;i.i~i==:::':::.ii':l......ii~=[=i:ii::i';:i~:i..!::jiili.=! :ii::i:::'.~.:;m:::::~:::i:~::ii:~~j_~.j::'i::i:irttji_;.:::::::ii:::t~:~::j_~.':::i:i:i::i~:~ii:~:::~j~I<<i;I~n(: 186,688 161,507 106,537 (60,626) (60,626) 5661520 753,209 761,504 1,021,403 1,021,403 ::t::'tn.,$$;2OQ::'::',(?t:I~Of~7it$.tttttt:t"IUl4.tt::t:f::ttllf~7Tl:::::::~rjt:"tt77: o 150 0 0 0 ):::(:::::?5a:l09~t::::tt/a8IJWlf:::::::t/t:)_:Dli:/t::::::::/:)::::1S027n:::::::,::::MKtm Revenue Narrative County Abatement Funds: Money is reimbursed for funds spent over and above the City's revenue for recycling and yard waste. Interdepartmental: Monies received from City departments for refuse services. Refuse SelVice Charge: Monies received from residents' refuse, recycling and yardwaste billing. Page 234 CITY OF COLUMBIA HEIGHTS FUND TIRE: REFUSE FUND NUMBER: 603-49520 ADOPTED 1996 BUDGET DEPARTMENT: REFUSE SUPERVISOR: ASST TO CITY MANAGER DESCRIPTION This activity administers the refuse collection and disposal contract and the billing for the same. The City has a three-year contract with BFVWoodlake Sanitary Services, Inc. for collection and disposal services that runs through December 1996. On average, 5,664 households use the unlimited service; 248 households are on low volume service; and 198 residences are on the senior citizen rate. Additionally, 125 multiple dwellings and 9 City facilities are receiving dumpster service. Refuse collected averages 619 tons per month. SUMMARY OF BUDGET The refuse collection and disposal budget decreased by $27,723 from 1995 to 1996. Expert and Professional Services decreased by $16,466, primarily due to the decrease in number of multiple dwellings receiving service. Additionally, Transfers Out-Data Processing decreased by $11,700 to 0, as no monies are proposed to be transferred in 1996. Minor increases and decreases occurred in the other line items to account for the overall decrease. PERFORMANCE OBJECTIVES 1) Explore the possibility of renegotiating the current contract with BFlIWoodlake to extend the contract beyond December 1996, rather than going out for bids. 2) Actively promote the unique aspects of the current contract and inform residents of the weekly opportunities to dispose of problem items with their regular refuse collection. 3) Review current rate structure and determine whether to adjust refuse rates. CITY MANAGER RECOMMENDATION Overall refuse collection costs are down approximately $27,723 from the 1995 budget. Accordingly, no significant changes are recommended from that which was submitted. Page 235 FUND NUMBER 603-49520 COLLECTION & DISPOSAL 1996 REFUSE-COLLECTION BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 1999 2000 2020 2030 2997 2999 3050 3105 3210 3220 3310 3420 3430 3600 4100 4390 4395 4997 6999 7100 7370 8997 9997 Suoolies SUPPLIES Office Supplies Computer Supplies Printing and Printed Forms TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof .Serv. Training & Educ Activities Telephone & Telegraph Postage Local Travel Expense Advertising Enterprises Advertising Other Insurance & Bonds Rents & Leases Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CONTINGENCIES & TRANSFERS Transfers Out-Labor Transfer Out-Data Processing TOTAL CONTINGENCIES & TRANSFERS TOTAL COLLECTION & DISPOSAL n 0 ~ ~ 000 0 362 521 750 600 f't:ttt::::r::tJ440::t:::::':n::rf:::r::r:JI2j::fI:::::r:t:::::::::'tUSrttttIttt::::::ttaso::::t:,tt: 50 o 600 ::::::tr.o 1,053,090 o 499 3,353 2 o 15 3,880 42 o 27 :t:::M_~_... 858,789 887,384 870,918 870,918 22 0 0 0 499 155 159 159 2,527 2,900 2,000 2,000 o 100 ~ ~ o 0 0 0 18 355 100 100 7,954 4,On 4,198 4,198 51 300 115 115 2,689 5,231 5,500 5,500 34 100 20 20 ::::ttts.t2Isa::,::::::::trIOO1I2:::rr:::::mr:::,:8831t)1(K::tt::t:ml$$;oeC) 40,562 43,057 52,434 44,727 44,727 o 0 11 ,700 18,000 18,000 ~:!::::::1::;:i:m~!il:::::I!:I::i.'ill::il~=~II:II'::.:i::I::i::I:Di~=::I:::I:I:I:li1.lilil:li':'i.I:.i:I::i'::::::;i:i:=i=~ SUMMARY OF COST FACTORS FOR THE COMING YEAR 1/6 cost of misc. office supplies for utility billing 1/6 cost of envelopes & statements for utility billing Based on continued quarterly billings Other Services & Charoes 1/6 of postage costs for utility billing Solid waste management charge to City facilities Contracted refuse collection services Audit expense Liability & property insurance Capital Outlav None Continoencies & Transfers Transfers out of various staff time engaged in refuse activities 50 600 2,000 5,500 869,800 1,118 4,198 54,148 Page 236 FUND NUMBER 603-49520 1996 REFUSE-COLLECTION BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital EQuipment Replacement Fund Purchases ; None . Explanation of Personnel Personnel costs are shown as a Transfer Out - Labor; line item 7100. Page 237 CITY OF COLUMBIA HEIGHTS FUND TIRE: RECYCLING - FUND NUMBER: 603-49530 ADOPTED 1996 BUDGET DEPARTMENT: REFUSE-RECYCLING SUPERVISOR: ASST TO CITY MANAGER DESCRIPTION This activity provides administrative oversight of the recycling contract between the City and BFllWoodlake Sanitary _ Service, Inc. The City negotiates with the hauler to collect nine items in the curbside collection program, plus tires and scrap metal at the recycling drop-off center. The City consistently recycles in the top three in the County and averages 170 tons per month through its recycling programs. SUMMARY OF BUDGET - The 1996 recycling budget increased by $11,460 over 1995. Expert and Professional Services increased by $10,521, primarily due to a 3% contract increase between BFlIWoodlake Sanitary Service, Inc. and the City. Personal Services decreased by $3,055, and total supplies decreased by $3,822. Buildings and Improvements increased from 0 to $6,000. _ due to the proposed elimination of the recycling trailer and the proposed building for the recycling center. PERFORMANCE OBJECTIVES 1) Develop a space utilization plan for the Public Works Department yard and adjacent recycling area. 2) Seek innovative ways to promote, publicize, and encourage the low volume service option. 3) Explore reconfiguration of the Recycling Center to increase the efficiency of the Center for both the user and the volunteers staffing the facility. This may include removal of the current trailer and replacing it with a single stall garage unit that could be insulated and heated more efficiently. 4) Explore methods to increase recycling in the multiple and rental units in general, since this segment seems to be the "weakest link" in our recycling chain. CITY MANAGER RECOMMENDATION The Refuse/Recycling budget has been submitted at a level comparable to previous years. Accordingly, it is recommended that no significant changes be made to the budget as submitted by Administration. It is possible the $6,000 budgeted for building and fencing improvements at the recycling area will be undertaken in 1995. Staff will request a 1995 budget amendment in the event scheduling for these improvements is changed. Page 238 FUND NUMBER 603-49530 " RECYCLING Actual 1993 Actual 1994 1996 REFUSE-RECYCLING BUDGET Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 100 1070 1700 1997 1999 2000 2030 2170 2171 2282 2997 2999 3050 3105 3210 3220 3310 3320 3420 3430 3500 3600 3800 3810 4000 4050 4100 4300 4330 4360 4395 4910 4920 4930 4940 4997 4999 5120 5180 5997 6999 7100 7370 7400 8997 9997 PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Printing & Printed Forms Program Supplies General Supplies Gas, Oil, & Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof .Serv. Training & Educ Activijties Telephone & Telegraph Postage Local Tnavel Expense Out Of Town Travel Advertising Enterprises Advertising Other Legal Notice Publishing Insurance & Bonds Utility Services NSP Utility Repair & Maint Garage, Labor & Burden Rents & Leases Miscellaneous Charges Subscription & Membership Prior Period Adjustment State Sales Tax Building Depreciation Dep.Onlmprovements Equipment Dep. Office Fum Depreciation TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Buildings & Improvements Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Tnansfers Out-Labor Trans To Data Processing Trans Out To Liquor TOTAL CONTINGENCIES & TRANSFERS TOTAL RECYCLING 869 497 5,182 3,000 3,000 344 543 2,073 1,200 1,200 l::::t::::::::t':tl:.f.3./t'Jr#trr:if.~..t:::::::::::f:t#ttilS5:::tt:t:tm:tm::tm.a8::t::r:/)'ttJ:::Nt.;1OO o 2 1~ ~ ~ 3,184 1,531 7,850 3,700 3,700 204 119 400 400 400 412 459 3,857 4,260 4,260 o 0 35 35 35 :tt:rttttSJl)O::::::::tt:m:rW:::::Hlln:,::J::::::/::;::f!'J.Z261t::rr::::=:::r:::t:::r:t'lR$W::::::ftmr::rr:::::'ftus. 239,331 633 197 1,589 151 o 444 192 11 3,880 87 o 159 254 230 o 189 o 238 257,522 130 204 1,200 125 o 444 17 o o o 118 33 398 184 o 87 o 140 273,018 273,018 250 250 400 400 4,000 4,000 150 150 o 0 1 ,400 1 ,400 50 50 75 75 4,199 4,199 o 0 130 130 200 200 500 500 520 520 o 0 220 220 o 0 800 800 250 250 289 289 389 390 390 689 692 689 670 670 44 41 44 45 45 :frrrRl.7::::I:::t:rr:.I~In::::t::::::::rDllI10:::::::::IrI:ta1:~t::rr::II:t2a';~$1 262,497 160 155 4,200 300 o 1,400 25 11 4,On o 101 200 75 810 o 237 o 700 o 0 0 6,000 6,000 o 150 0 0 0 r:n::nJWr::::r:n:ro.'::rrnJr::t'r:::::::fl:S.0.:::::t::::t:'rr::fn:nl:::::::t::::t:::::::tJ:8~OOO:::::::::;:::&;bOO 38,429 43,056 43,587 44,727 44,727 o 11,700 0 0 0 .............. :4.1.2.31............. . . O. 0 0 0 :::::...::'::::.:.==:::::::::::1':'::::.:1:1==:::::111:::::::1':::=~I=:::I!:I:::1:::.1::::..:1==:'l:I:I::1!:::::j:: Page 239 FUND NUMBER 603-49530 1996 REFUSE-RECYCLING BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Suoolies Office Supplies 1/6 cost of misc. office supplies for utility billing 50 General Supplies Recycling Center supplies Propane Curbside recycling bins Promotional materials Recycling Container liners Multiple dwelling containers Program Supplies Clean-up day hats, buttons,t-shirts 760 350 2,000 500 350 300 Printing & printed forms Educational flyers 1,100 Recycling promotional inserts 2,000 1/6 cost of envelopes & statements for utility bills 600 400 Other Services & Charaes Recycling & yard waste contract Kiwanis for staffing Recycling Center Audit City Newsletter Postage Portable Phone at Recycling Center 269,900 2,000 1,118 1,400 4,000 240 Training conference Rents & leases Repair & Maintenance Subscriptions Sales tax 250 520 200 220 800 Derimming of tires 500 CaDital Outlav Building for Recyling Center 6,000 Continaencies & Transfers Transfers out of various staff time engaged in recycling activities 44,727 Caoital EauiDment Reolacement Fund Purchases None explanation of Personnel Personnel costs are shown as Transfer Out - Labor; line item 7100. Page 240 CITY OF COLUMBIA HEIGHTS FUND TIRE: REFUSE FUND NUMBER: 603-49540 ADOPTED 1996 BUDGET DEPARTMENT: HAZARDOUS WASTE SUPERVISOR: ASST TO CITY MANAGER DESCRIPTION This activity is the handling of hazardous wastes. Such wastes generated by the City of Columbia Heights include fluorescent lamps, solvents, waste automotive fluid and paints. SUMMARY OF BUDGET The 1996 Hazardous Waste budget increased by $1,017 primarily due to increased hazardous materials handling. PERFORMANCE OBJECTIVES 1) Endeavor to have fluorescent bulb collections for residents twice each year. 2) Continue to investigate the use of non-hazardous solvents or ones with reduced toxicity. 3) Plan for the potential change in antifreeze that may be less toxic than the traditional fonnula, but will need to be recycled separately from the current solution. CITY MANAGER RECOMMENDA nON Overall spending in the hazardous waste area has increased in the past two years due to increased activity on the part of the public and the City operations. Page 241 FUND NUMBER 603-49540 HAZARDOUS WASTE 1996 HAZARDOUS-WASTE BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 PERSONAL SERVICES 1070 Interd Labor Service 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2070 Training & Instruct Supplies 2170 Program Supplies 2171 General Supplies 2173 Protective Clothing & Gear 2175 Food Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICE CHARGES 3050 Expert & Prof .Serv. 3105 Training & Ed Activities 3310 Local Travel Expense 4300 Misc. Charges 4330 Subscription. Membership 4390 Taxes & Licenses 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 9997 TOTAL HAZARDOUS WASTE 9997 TOTAL REFUSE 74 903 0 1,000 1,000 29 3 0 400 400 ~fi///::/::::/:Jt03:::::/:Jf::rJm::/:}mlk1$H/////::::~::::::::::rimfl:'::::/:r:/::tt::/:::::jl_:::t:::::::::::::::::m:>::rt:i4.00 o 0 120 0 0 45 0 0 0 0 o 5 170 400 400 o 0 200 200 200 15 0 0 0 0 t:ff::::::t:::r:::/::}8Q:m:ff::::>Jin::::::tf':::::::::s.:::::t::::::it/tntlllo.::Jfmt::::::r:'::ttttlOO:::m:fttJ::m::::::>mlOo.: o 0 595 3,200 3,200 70 200 450 545 545 o 0 0 20 20 1,342 1,624 3,220 0 0 00000 o 0 243 225 225 2 24 0 25 25 RiRi_i:K~;:;;':l;;ijJ\~~~ . ... .1.S99i161..... ... .1.238;oo1..n.. .1.30&,758. ... .....1..303.091 ...... ...1.303.091 SUMMARY OF COST FACTORS FOR THE COMING YEAR SuPPlies Barrels for ballasts Gloves and respirator cartridges Containers for fluorescent lamps Spill kits (containment) Other Services & Charges Hazardous materials training 95 Ruorescent lamp recycling 500 Hazardous waste generator (VSOG) 225 Hazardous waste handling conference 450 Recycling crushed oil fitters 900 Dispose of solvents 1150 Testing of underground oil tank 650 Anoka County license 175 Hazardous waste base tax (state) 50 100 200 100 200 Page 242 FUND NUMBER 603-49540 1996 HAZARDOUS-WASTE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlav None Continaencies & Transfers None Capital Eauipment Replacement Fund Purchases None Exp18nlltlon of Personnel Interdepartrnentallabor service costs for personnel transporting bulbs from other City facilities, packaging bulbs for disposal, crushing oil filters, etc. Page 243 _ REVENUE 609 1996 UQUOR BUDGET LIQUOR FUND Actual 1993 Actual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 36200 36210 36231 36290 36297 37000 37700 37720 37725 - 37726 37728 37729 37730 37739 37740 3n97 37800 37800 37820 37825 37826 37828 37829 37830 37839 37840 37897 37900 37920 37925 37926 37928 37929 37930 37939 37940 37997 39000 39101 39102 39110 39120 39140 39197 REVENUE MISCELLANEOUS Interest On Investments Commissions Other Misc. Revenue TOTAL MISCELLANEOUS LIQUOR STORE SALES TOP VALU Discounts Liquor Beer Wine Misc. Taxable Non-Taxable Cigarettes Lottery Cash Over/Short TOTAL SALES TOP VALU LIQUOR STORE SALES #2 Discounts Store '2 Liquor Beer Wine Misc. Taxable Non-Taxable Cigarettes Lottery Cash Over/Short TOTAL SALES STORE 12 LIQUOR SALES HEIGHTS LIQUOR Liquor Beer Wine Misc. Taxable Misc. Non Taxable Cigarettes Lottery Cash Over/Short TOTAL SALES HEIGHTS LIQUOR NON REVENUE RECEIPTS Gain/Loss fixed asset Recovery of loss Bad Checks Collected Recovery damage City Property Other Ref. & Reimbursements TOTAL NON REVENUE RECEIPTS 53,052 29,905 20,000 30,000 30,000 00000 5\249 2,648 0 0 0 fit::::::/:U.l::::rrrf::::::::W=..S::tW::::fi:m:i:20itoQ::r::::rtflit.~oao.:::::::/::,:::t/:::'/aoioo.o o (2,974) 0 0 0 1,003,241 958,987 1,118,884 834,286 834,286 1,515,764 1,483,713 1,677,680 1,520,356 1,520,356 326,445 309,146 351,000 295,192 295,192 56,575 55,605 58,109 18,397 18,397 17,751 17,909 14,527 55,192 55,192 200,798 175,868 223,592 170,833 170,833 250,153 185,365 225,000 200,000 200,000 (2,136) (713) (2,000) (2,000) (2,000) :::::::::$~_511:rmmm)8l'nm~_):t:))ill"l.2:'::)):':f.0IJ2I$.:f')ftaJj0fa2S$ o (1,516) 0 0 0 237,837 374,355 423,868 424,066 424,066 415,344 590,045 702,096 738,889 738,889 90,559 131,315 145,468 139,547 139,547 15,277 22,944 23,354 9,797 9,797 4,352 7,609 5,838 29,391 29,391 36,094 111,200 58,244 53,937 53,937 15,273 29,761 18,330 25,000 25,000 (190) (41) (200) {2oo} (200) ::::::: r.t.RI::::::::ft:..:..:::::):t)lh3.7l....::t::t:th.ab.,tt):):flt#20;427 255,432 274,119 326,584 332,232 332,232 606,773 631,526 725,520 664,180 664,180 55,572 53,536 62,112 53,743 53,743 18,447 20,199 21,123 22,006 22,006 4,633 5,024 5,281 5,576 5,576 36~ 36~ ~~ 44~ 44~ 45,176 43,064 43,000 43,000 ~,OOO :::::::::11~:~1:r:tr::::'..~~:~::::::t)tfU~~:~f::::::t'th1~~~:::'::Jf1~1~;~~ 000 0 000 0 1,676 2,221 1,800 1,800 000 0 1,482 1,975 0 0 ::1:::@r:f:r:fa1=18m:r:m::::::::::r:::::::::f::I~I.::::::::::}::::r:r:}}i:I'I8I:tm::}'}fJ::::::t\iUIOQ:r:::m o o 1,800 o o ::.:::::::1!:i8O().. Page 244 REVENUE 609 1995 LIQUOR BUDGET LIQUOR FUND Actual 1993 Actual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 39200 TRANSFERS IN 39202 Transfer in fm Recycling 39297 TOTAL TRANSFERS IN 39997 TOTAL LIQUOR FUND 4,231 0 0 0 0 ~lili:im:jl:::.:.:::.::.:!:I;I.=I~:::'iil..::':':::il:=i:=:'i'.il'..:ilii.::i;jii=:::::.:l':'il.'::.iili:t: COST OF GOODS SOLD STORE '1 · Delivery Liquor Beer Wine Misc Taxable Cigarettes lottery Misc. Non-Taxable Refunds & Loss on Deposits STORE 12 · Delivery Liquor Beer Wine Misc Taxable Cigarettes Lottery Misc. Non-Taxable Refunds & Loss on Deposits STORE 13 * Delivery Liquor Beer Wine Misc Taxable Cigarettes Lottery Misc. Non-Taxable Refunds & Loss on Deposits 4,273,140 4,470,608 5,116,461 4,531,564 4,531 ,564 10,334 10,288 0 11,000 11,000 822,176 783,434 932,030 768,100 768,100 1,276,485 1,240,499 1,398,011 1,156,208 1,156,208 235,440 216,063 235,170 210,088 210,088 38,960 40,218 42,419 15,856 15,856 162,148 144,431 178,874 127,459 127,459 236,789 174,840 213,750 190,000 190,000 11,749 8,885 10,605 5,516 5,516 542 438 0 0 0 2,668 4,272 0 4,800 4,800 196,725 308,548 353,209 347,506 347,506 352,374 540,812 585,057 613,130 613,130 66,034 93,877 97,464 99,971 99,971 11 ,048 14,765 17,515 20,908 20,908 28,573 39,445 43,683 43,645 43,645 14,361 28,065 17,414 23,750 23,750 887 5,807 4,379 6,175 6,175 (365) 192 0 0 0 2,136 2,607 0 2,800 2,800 198,918 209,571 264,533 246,853 246,853 469,221 481,587 580,416 508,430 508,430 37,221 34,269 48,447 35,518 35,518 12,446 14,681 15,842 15,010 15,010 28,085 28,202 32,832 34,069 34,069 42,427 41,099 40,850 40,850 40,850 3,160 3,491 3,961 3,922 3,922 883 222 0 0 0 OPERATING EXP W/O CAP EQUIP OPERATING INCOME CAPITAL OUTLAY TRANSFERS INClDEC TO CASH FLOW BEGINNING RETAINED EARNINGS ADD; CAPITAL IMP TO BE DEP ENDING RETAINED EARNINGS 743,810 791,599 825,845 811,349 811,349 253,144 287,309 349,580 365,777 365,777 204,538 8,396 35,500 13,600 13,600 . .......1.~~,.~~...............~1!~~ 277,602 283,496 285,321 fHil.g;:f:tit?ll..':}:::~:~::::::::I@:I::::.ll.le.I:I::II::::::iI!M.~uj:::;::::::I::'::::::::'::':::::.;~ 1,296,646 1,355,937 1,541,448 1,277 ,890 1,277 ,890 204,538 8,396 35,500 13,600 13,600 mnl:_lm():::::::::::I:.nll:~t::::::::::::::Wnlt.all6:::::::::::::::Jlla1OJl7l:::"::U:l35.1l&ii6. Revenue Narrative Revenue in this fund is from sales generated from the three municipal liquor stores. · Note: Delivery charges are included in cost of goods sold, not operating expense. Page 245 CITY OF COLUMBIA HEIGHTS _ FUND nRE: LIQUOR FUND NUMBER: 609-'9791 ADOPTED 1996 BUDGET DEPARTMENT: LIQUOR STORE 111 SUPERVISOR: LIQUOR OPERATIONS MANAGER DESCRIPTION This department is the budget for the liquor store on 44th and Central. This store was opened in December of 1984 and - has been very profitable ever since. It was the City's first venture into a large volume-type liquor store. The store offers good pricing in a desirable shopping environment and, because of the competitiveness, has attracted customers from a wide area. SUMMARY OF BUDGET - The budget for Top Valu #1 has decrease by $28,465 over the 1995 adopted budget. Personnel costs have increased slightly, but capital outlay had decreased by $25,500. The only capital outlay this year will be miscellaneous updating of the interior (painting) and possible replacement of various equipment (shopping carts, etc.). PERFORMANCE OBJECTIVES 1) Expand choice of selections. 2) Increase profitability. CITY MANAGER RECOMMENDATION A drop in sales at Top Valu I appears to be slowly recovering. This store will not reach the profitability levels of previous years due to overall trends within the beer and spirits industry. Page 246 FUND NUMBER 609-49791 STORE '1 Actual 1993 1996 UQUOR STORE 11 BUDGET Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1010 1011 1020 1030 1031 1050 1060 1 070 ~.. 1080 1210 1220 1225 1300 1400 1510 1700 1800 1997 1999 2000 2010 2020 2030 2161 2171 2175 2199 2997 2999 3050 3105 3120 3210 3220 3310 3320 3420 3500 3600 3800 3820 3830 3840 3850 4000 4020 4100 4300 4310 4330 PERSONAL SERVICES Regular Employees Part Time Employees Overtime-Regular Vac. & Sick Accrual Holiday Pay Severance Pay Travel Allowance Interd.Labor Service Int.Dept.Labor Cr. P.E.R.A. Centr. F.I.C.A. Contr. Rex Benefit F.I.C.A. Insurance Unemployment Compensation Worker Comp Ins. Pre Allocated Fringe Inter Dept Fringe Cr TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equip. Computer Supplies Printing & Printed Forms Chemicals General Supplies Food Supplies Delivery Charges TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Educ Activities Educational Reimbursement Telephone & Telegraph Postage Local Travel Expense Out of Town Travel Expense Advertising Enterprise Legal Notice Publishing Insurance & Bonds Utility Services Utility - Water Utility - Gas Utility - Refuse Utility - Sewer Repair & Maint.Serv. Honeywell Maintenance Contract Rents & Leases Misc. Charges Credit Card Fees Subscription,Memb . 124,526 130,091 120,576 128,064 128,064 N_ N~ N~ ~m ~m 1,200 1,489 0 0 0 (3,144) (3,295) 2,000 0 0 3,103 2,929 5,180 4,216 4,216 6,203 0 0 0 0 o 1,BOO 1,BOO 1,800 1 ,800 38 0 0 0 0 (19,050) (23,651) (22,659) (22,659) (22,659) 7,888 8,180 8,488 9,073 9,073 15,963 16,912 14,494 15,690 15,690 204 271 0 280 280 10,113 12,687 10,800 12,000 12,000 o 307 0 0 0 6,613 6,841 5,589 4,800 4,800 15 0 0 0 0 . (7,430) ..(9,224) (9,062). (9,062). (9\062) :::tWt::fta.577:t:)::t:)uo..lI3&::tittt.Ul'4$.:tfft:tr."~$7Qt::ttt'W2ID.;$1$: 114 300 162 o o 5,266 90 10,334 (::}::nI6~..+ 1,570 132 o 2,122 314 29 257 2,962 o 11 ,160 (2,042) o o o o 4,826 28,780 102,212 3,715 3,052 174 Page 247 119 127 213 6 13 5,185 52 o ....:..::.:.:5,71$ 2,283 120 21 3,053 263 o 646 1,321 o 11,439 o 92 o 823 76 6,236 28,780 100,062 3,276 3,707 207 250 250 300 300 250 300 o 0 o 0 5,700 6,000 300 200 11 ,000 0 ::ttt::r:1tlJmQt::::::::::::)::::::':t:7~Q5Q:t?: 1,665 400 o 2,500 350 75 700 8,000 o 11,725 o o o 1,000 o 7,635 28,780 102,1n 3,700 3,600 195 1,620 400 o 3,000 200 50 700 8,000 o 12,076 o 100 o 1,000 110 8,500 28,780 103,500 3,700 4,000 215 250 300 300 o o 6,000 200 o ::))1';0&.0. 1,620 400 o 3,000 200 50 700 8,000 o 12,076 o 100 o 1,000 110 8,500 28,780 103,500 3,700 4,000 215 FUND NUMBER 609-49791 STORE #1 1996 LIQUOR STORE' 1 BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 4360 4390 4395 4910 4920 4930 4940 4997 4999 5120 5170 5180 5997 9997 SUDDlies Prior Period Adjustment Taxes & Licenses State Sales Tax Building Depreciation Dep.On Improvemems Equipment Depreciation Office Furn. Dep. TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Building & Improvement Office Equipment Other Equipment TOTAL CAPITAL OUTLAY TOTAL STORE #1 00000 103 138 265 265 265 411 540 1,500 1,000 1,000 30 258 75 612 612 8,809 7,358 7,358 720 720 20,831 20,130 19,n5 11,124 11,124 577 682 520 384 384 ::rmrr::nRU)24.:f::::::)f\l'"1.]5.jj:::tt:Urllt:R?\:::::::::t)':U.~OII.:':t::ttti@JH;mHr 900 3,950 30,000 5,000 5,000 474 454 500 500 500 r~:Lii:l:=.r_-=~l= SUMMARY OF COST FACTORS FOR THE COMING YEAR Paper bags Cash register tape Cleaning supplies Misc. supplies Office supplies Delivery of merchandise Other Services & Charoes Audit fees _ Telephone Retail liquor convention Advertising Insurance & bonds Repairs on cooler Repairs on cash register Capital Outlav 5,000 300 300 400 250 11 ,000 1,118 3,000 700 8,000 7,818 2,500 3,000 Misc. updating of interior 5,000 Possible replacement of various equipment, i.e shopping carts 1,500 Continaencies & Transfers None Caoital Eauioment Reolacement Fund Purchases None Carpet cleaning Honeywell contract Rent Misc. charges Credit card fees State sales tax Depreciation 3,000 28,780 103,500 4,000 4,000 500 27,728 Page 248 Page 249 CITY OF COLUMBIA HEIGHTS FUND TIRE: LIQUOR FUND NUMBER: 609-49792 ADOPTED 1996 BUDGET DEPARTMENT: LIQUOR STORE '2 SUPERVISOR: LIQUOR OPERAnONS MANAGER DESCRIPTION The City opened this liquor store at 37th and Stinson in April of 1993. Business at the store in the first part of 1993 was very slow; however, towards the end of 1993 and continuing into 1994, business had picked up significantly and it is antk:ipated that this will be a profitable store in future years. SUMMARY OF BUDGET The budget for Top Valu II will increase by $6,841 over the 1995 adopted budget. Personnel costs have increased due to - step increases. Capital outlay increased due to the need to purchase front glass protection as there had been three major glass purchases due to vandalism. PERFORMANCE OBJECnVES 1) Expand choice of selections. 2) Increase profitability. CITY MANAGER RECOMMENDATION Top Vatu '2 is now experiencing profitability. Overall, sales are closer to the low-end scenarios that were presented by - City staff. The future redevelopment of the Apache Mall area will likely hold a key to increased profitability at this store. Page 250 FUND NUMBER 609-49792 STORE #2 Actual 1993 1996 LIQUOR STORE .2 BUDGET Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1010 1011 1020 1030 1031 1070 1080 1210 1220 1225 1300 1400 1510 1700 1800 1997 1999 2000 ~ 2010 2020 2161 2171 2175 2199 2997 2999 3050 3105 3120 3210 3220 3250 3310 3320 3420 3500 3600 3800 3810 3820 3830 3840 3850 4000 4100 4300 4310 4330 4360 4390 PERSONAL SERVICES Regular Employees Part Time Employees Overtime-Regular Vac. & Sick Accrual Holiday Pay Interd.Labor Service Int.Dept.Labor Cr. P.E.R.A. Contr. F.I.C.A. Contr. Rex Benefit F.I.C.A. Insurance Unemployment Compensation Worker Comp Ins. Pre Allocated Fringe Inter Oept Fringe Cr TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equip. Computer Supplies Chemicals General Supplies Food Supplies Delivery Charges TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof .Serv. Training & Educ Activities Educational Reimbursement Telephone & Telegraph Postage Other Communications Local Travel Expense Out of Town Travel Expense Advertising Enterprise Legal Notice Publishing Insurance & Bonds Utility Services Utility - NSP Utility - Water Utility - Gas Utility - Refuse Utility - Sewer Repair & Maint.Serv. Rents & Leases Misc. Charges Credit Card Fees Subscription,Memb. Prior Period Adjustment Taxes & Licenses 41,521 26,201 1,087 888 1,037 10,653 o 2,309 5,609 159 4,372 o 1,288 4,301 o :mmm:m':$$i42S 56,467 65,824 69,564 69,564 29,364 28,350 29,087 29,087 816 0 1,155 1,155 4,929 1,000 1,000 1,000 1,215 1,133 1,124 1,124 16,257 14,162 14,162 14,162 (16,325) 0 0 0 3,053 4,017 4,242 4,242 6,726 6,859 7,504 7,504 201 0 217 217 6,480 7,560 8,400 8,400 24 0 0 0 1,615 2,690 2,290 2,290 6,340 5.664 5,664 5,664 (6,~) ... O. 0 .. ..0 ::n:?:'btto.:D$:::':::::?ISlt25.9?::::::m:::::::::'1~AQQ':::::::m::::"~i'09 26 306 178 o 3,830 o .....U~~=)... 185 45 o 2,001 o 9 o 516 4,699 46 7,225 13,599 o o o o o 6,835 42,317 128 862 174 o 140 Page 251 o o 137 13 2,634 20 o ::::::::::::2;8Q4. 186 40 20 2,227 152 o o o 1,303 o 7,406 o 14,380 185 2,243 377 109 5,465 53,254 622 1,692 211 4,223 123 100 300 200 o 3,300 200 u::::i~;g): 1,065 300 o 2,500 200 o 100 700 5,000 o 7,591 14,144 o o o 500 o 4,000 51,610 500 2,000 195 o 270 100 300 200 20 3,500 200 o i'.::,:,,::::}},,'~,::~: :::::::::::::;:::::::::::~:;.:.wJA:V'. .... 1,118 300 o 2,500 200 o 100 700 4,000 o 7,818 o 14,992 225 2,467 600 125 : 5,500 52,642 700 2,200 220 o 270 100 300 200 20 3,500 200 o ......................32.....0... .... ......... .. .... .... " . :;:;:::.:::..;:::::::::;.... i. ..'- <, 1,118 300 o 2,500 200 o 100 700 4,000 o 7,818 o 14,992 225 2,467 600 125 5,500 52,642 700 2,200 220 o 270 FUND NUMBER 609-49792 4395 4910 4920 4930 4940 4997 5120 5130 5170 5180 5997 6999 8110 8997 9997 Supplies STORE #2 State Sales Tax Building Depreciation Dep.Onlmprovements Equipment Depreciation Office Fum. Dep. TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Building & Improvement Improv. Other Than Bldgs Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Vandalism TOTAL CONTINGENCIES & TRANSFERS TOTAL STORE 12 1996 LIQUOR STORE '2 BUDGET Adopted City Manager Adopted Actual Actual Budget Proposed Budget 1993 1994 1995 1996 1996 3,716 1,331 1,000 1,000 1,000 o 3,574 4,536 3,684 3,684 3,168 4 445 516 516 12,157 11,178 18,235 4,440 4,440 20 82 35 180 180 :::::r::r::,:r:"'JJ.4I'::::::t:::tr:::I:IOjU)':::tr:::U4.;ta:::::rr::t::,:,I=O$im:::,::::::(iibl;41't 50,267 0 0 0 0 4,445 0 0 0 0 175 0 0 600 600 141,940 312 0 6,000 6,000 :trrr:l.il21:rt'tt:t:::::r/:::tiI12:r:t::::::::r::r::=::::::::t::r::I:tmitr::::r::::t:aJ.~~:t:::tr:::f::::::::ff"~'dj ~3 0 0 0 0 r=:r:=:::=::n::::=r::7t3:':r:m:mr:'::::r::::::wn=:n'o/=::::::::=:WW/::t::::::tmo::::::::=:wrnt::::tr:W)o:n:w:r://::))/::'0 r:/::::Jm2i6Q&,j,nrr\d.~2S9:::r::::t125'~1:S$::=r:::r:::f2fn~t42I:::::r,:m::t.U;S.26 SUMMARY OF COST FACTORS FOR THE COMING YEAR Paper bags Cleaning supplies Misc. supplies Minor office equipment Delivery of merchandise Cash register tape 2,820 200 500 300 4,800 500 Other Services & Charoes Audit fees - Telephone Retail liquor convention Advertising Insurance Rent State sales tax 1,118 2,500 700 4,000 7,818 51,610 1,000 - Capital Outlav Fax machine Front glass protection 600 6,000 Repair on heating & ale Repair on cash register Carpet cleaning Misc. electrical Utility services Credit card fees Depreciation 2,000 1,000 1,500 1,000 17,459 2,200 8,820 Purchase of front glass protection as there has been three major glass breakages due to vandalism. None Continoencies & Transfers Page 252 FUND NUMBER 609-49792 1996 LIQUOR STORE #2 BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) CaDitaI EauiDment Reolacement Fund Purchases None explanation of Personnel 1995 1996 Total Total F.T.E. Total Total Comp Total Total Comp E ee 1994 1995 Salaries Fri e & Frin e Salaries Frin e & Frin e Asst Liquor Manager 1.00 1.00 33,053 8,123 41,176 34,496 8,515 43,011 Store Supervisor 1.00 1.00 25,428 7,140 32,568 28,010 7,723 35,733 Cashiers & Stockers 1.40 1.40 28,350 4,349 32,699 9,337 2,134 11,471 Store Supervisor 0.33 0.33 8,476 1,733 10,209 29,087 4,281 33,368 Page 253 CITY OF COLUMBIA HEIGHTS _ FUND TIRE: LIQUOR FUND NUMBER: 609-49793 ADOPTED 1996 BUDGET DEPARTMENT: LIQUOR STORE .3 SUPERVISOR: LIQUOR OPERATIONS MANAGER DESCRIPTION The City of Columbia Heights built this building and opened this store in 1964. In 1986. the store had significant renovation - and improvements with the addition of a new cooler, lighting, and floor tile. This store is operated as a small convenience operation with more profitable markups than the two larger volume stores. Although the store has significantly less business than the two Top Valu stores, it is very profitable because of the low overhead and higher markups. SUMMARY OF BUDGET - We are able to hold our budget to levels equal to 1994 and 1995. Personnel cost will only increase by a small percentage. Other controllable costs are being maintained with only a small increase at previous year's levels. PERFORMANCE OBJECTIVES 1) Expand choice of selections. 2) Increase profitability. CITY MANAGER RECOMMENDATION - Store #3 on University continues to show excellent profitability on lower volume sales. Page 254 fUND NUMBER 609-49793 STORE *3 1996 LIQUOR STORE '3 BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1010 1011 1020 1030 1031 1070 1210 ' 1220 1300 1510 1700 1800 1997 1999 2000 2020 2161 2171 2175 2199 2997 2999 3050 3105 3120 3210 3220 3310 3320 3420 3500 3600 3800 3820 3830 3840 3850 4000 4020 4100 4300 4330 4360 4390 4395 4910 4920 4930 4940 4997 PERSONAL SERVICES Regular Employees Part Time Employees Overtime Regular Employees Vac. & Sick Accrual Holiday Pay Interd.Labor Service P.E.R.A. Contr. F.I.C.A. Contr. Insurance Worker Comp Ins. Pre Allocated Fringe Inter Dept Fringe Cr TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Computer Supplies Chemicals General Supplies Food Supplies Delivery Charges TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof .Serv. Training & Educ Activities Educational Reimbursemement Telephone & Telegraph Postage Local Travel Expense Out Of Town Travel Advertising Enterprise Legal Notice Publishing Insurance & Bonds Utility Services Utility - Water Utility - Minneagasco Utility - Refuse Utility - Sewer Repair & Maint.Serv. Honeywell Contract Rents & Leases Misc. Charges Subscription,Memb. Prior Period Adjustment Taxes & Licenses State Sales Tax Building Depreciation Dep. On. Improvements Equipment Depreciation Office Fum Depreciation TOTAL OTHER SERVICE CHARGES 25,579 26,011 34,684 36,396 36,396 35,870 34,662 28,236 28,970 28,970 1,053 355 0 922 922 (140) 4,351 300 4,300 4,300 10 122 2,200 0 0 8,531 23,811 8,497 8,497 8,497 2,360 2,117 2,655 2,699 2,699 4,194 3,947 4,532 5,071 5,071 3,120 2,970 4,320 4,800 4,800 1,520 1,460 1,902 1,560 1,560 3,149 9,556 3,398 3,398 3,398 00000 ::rrr'HJ8&..:::JJ::J:rrRtOQIU:":~:JJH::::.WI24.::::H:r::r:::::::::::.l81:S.:m:::JJ:,;:::::m:K;61$ 26 0 100 24 49 50 o 13 0 2,042 1,927 2,700 o 11 50 2,136 0 21350 \\t):)):A~::)t:"~)/':/::::2~_:::~:):::):m:m&1I$.l!f':::m:m:::/: 1,570 132 o 1,601 168 o o 156 o 3,292 1,743 o o o o 3,912 7,991 209 2,441 174 o 53 245 7,476 719 4,092 o :::::/:m//:.~t14 Page 255 1,472 120 21 1,250 194 o 646 o o 3,374 o 61 o 1,439 101 3,431 7,992 247 2,423 212 o 218 254 7,224 638 4,122 48 : '::::=m:::::t:16J48'7 1,595 400 o 1,800 200 o 700 150 o 3,458 o o o 1,700 o 3,500 7,992 265 2,300 200 o 265 500 7,225 639 4,093 o : r::t:::::.il8.2 { 100 50 20 2,700 50 o :)=m2~12b.::rr';: 1,118 400 o 1,500 200 o 700 150 o 3,561 o 100 o 1,700 110 3,500 7,992 265 2,600 200 o 265 400 7,320 528 4,452 180 :!:'::'::::3.='1:U2.,JH=m:: 100 50 20 2,700 50 o ::"2;&20 1,118 400 o 1,500 200 o 700 150 o 3,561 o 100 o 1,700 110 3,500 7,992 265 2,600 200 o 265 400 7,320 528 4,452 180 ':',$1';24' . FUND NUMBER 609-49793 1996 LIQUOR STORE '3 BUDGET STORE #3 Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 4999 5120 5130 5170 5180 5997 6999 8110 8997 9997 SUDDlies CAPITAL OUTLAY Building & Improv. Improv Other Than Bldg Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Vandalism TOTAL CONTINGENCIES & TRANSFERS TOTAL STORE 13 _ Paper bags Cleaning supplies Cash register tape Misc. supplies - Delivery of merchandise Other Services & Charaes Auditor Telephone Retail liquor convention - Advertising Insurance Misc. charges - State sales tax None Capital Outlav None Continaencies & Transfers 378 0 0 0 0 00000 o 312 0 0 0 o 0 3/000 0 0 t:)::::)::,:::rt:::::t:$'l.a::)):::t:::::::::ttttttm:S12':::::::::::::t::)w:):aooo.:::::::::::::::r::w::::t::::mr):)):::tl.::m:::::J,):):)::::::tJ):tt':))o. o 127 o o o ~:!i'.:!:.':::',il.':'.'l':..:.'l'..::,!:ii!.iill=l::l:i'.::.:I.!.:.':!:illli:l:i'i1I'::.1::.I:.::I'.~:~=~11'l'i'::::.':.:'l..::::l:::::liljl: SUMMARY OF COST FACTORS FOR THE COMING YEAR 2,100 150 150 200 2,800 1,118 1,500 700 150 3,561 2,700 500 None - Capital Eauipment Replacement Fund Purchases Refuse Repair to cooler Repair of cash registers Roor maintenance Lights & electrical maintenance Honeywell contract Depreciation 1,700 2,500 500 400 100 7,992 11 ,957 Page 256 fUND NUMBER 609-49793 1996 LIQUOR STORE .3 BUDGET E ee Store Supervisor Cashiers & Stockers Store Supervisor(1/3) 95 F.T.E. 1995 1996 1.00 1.00 1.40 1.40 0.33 0.33 Explanlltlon of Pel1lOnnel Total Salaries 28,188 28,236 8,476 1995 Total Frin e 7,564 4,331 1,733 Total Comp & Frin e 35,752 32,567 10,209 Total Salaries 28,270 28,970 9,048 1996 Total Frin e 7,761 4,264 2,105 Total Comp & Frin e 36,031 33,234 11,153 Page 257 CITY OF COLUMBIA HEIGHTS - FUND TIRE: LIQUOR FUND NUMBER: 609-49794 ADOPTED 1996 BUDGET DEPARTMENT: NON-OPERAnNG SUPERVISOR: LIQUOR OPERATIONS MANAGER DESCRIPTION _ This department was established to account for liquor operation expenditures that are not directly related to any of the three liquor stores. The three major expenditures in this department are the transfer out to the General Fund to cover overhead labor expenses, the transfer out to the Capital Equipment Replacement Fund to fund all General Fund capital equipment needs, and the transfer out to the Data Processing Department. SUMMARY OF BUDGET This budget remains the same as the 1995 adopted budget except that the transfer out to Infrastructure has been cut from $50,000 to zero. PERFORMANCE OBJECTIVES - None CITY MANAGER RECOMMENDATION It is recommended that the $50,000 transfer to the Street Infrastructure Fund be re-established. The $3,500 transfer from the Liquor Fund to DARE has been established. The $3,500 was previously funded by the General Fund. CITY COUNCIL CHANGES 1) Increase $1,825 for Transfer Out to DARE Page 258 FUND NUMBER 609-49794 NON OPERATING 1996 LIQUOR NON-OPERATING BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 2999 OTHER SERVICE CHARGES 3050 Expert & Professional Service 4390 Taxes & Licenses 4910 Building Depreciation 4997 TOTAL OTHER SERVICE CHARGES 6999 CONTINGENCIES & TRANSFERS 7100 Transfers Out-Labor 721 0 ~ Trans Out-Gen Fund 7240 ;, Trans Out-Cap;llmp 7270 ~ Trans To Cap Imp Repl Fd 7310 Trans Out To Dare 7330 Trans Out-Infrastructure 7370 Trans To Data Processing 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL NON OPERATING 9999 TOTAL LIQUOR FUND o 1,444 0 0 0 o 166 0 0 0 1,564 1 \565 1 \564 1/564 1,564 :J:::"m):":):::lt.4:)):)):::t"!:)L3.~1:15.:'::m:tf:J)r:::1.~':??:::r::If:JJ:tn$.$.l??:::ttt'''!:'':'''1]5tHf 55,834 o 25,000 140,000 o 56,602 o o 140,000 o 58,996 o o 140,000 3,500 58,996 o o 140,000 5,325 50,000 31,000 SUMMARY OF COST FACTORS FOR THE COMING YEAR . Supplies None Other Services & Charoes None Capital Outlav None Contingencies & Transfers Transfer out to Cap Imp Replacement Fund Transfer out to Data Processing Fund Transfers out to Labor 140,000 35,000 58,996 City Manager Add - $3,500 for transfer out to DARE Fund. City Manager Add - $50,000 for transfer out to Infrastructure Fund. City Council Add - $1,825 to increase transfer out to DARE Capital Eauioment Reolacement Fund Purchases None Explanation of Personnel Additional personnel costs are shown as Transfer Out - Labor; line item 7100. Page 259 REVENUE - 651 1996 WATER CONSTRUCTION BUDGET WATER CONSTRUCTION FUND Actual 1993 Actual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 REVENUE 36000 MISCELLANEOUS 39222 Interest on Investments 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39222 Trans Fm Water Fund 39297 TOTAL TRANSFERS 39997 TOTAL WATER CONSTRUCTION FUND TOTAL EXPENDITURES INC\DEC TO RETAINED EARNINGS BEGINNING RETAINED EARNINGS ADD; CAP IMP TO BE DEP ENDING RETAINED EARNINGS ::ttmtr:::=::.t::::tmmt:~~:.)::tt"'t:=::t:t:tt:::,:tii;::::ttt::;~ggu 00000 :l:'::.':':.:::j:.:"::.==::':i::i:'::::'::::::i::."~i:i:j:jj::.:::i,.:'i::.:ii:i..==::i.:j':":::i'.::;:::ij::'":"::.=~i=j::i!:i'l:':.i::'::.lii:!:=~iij~ ;:::i:i::::t~i:j:i:lllij::::i:i:::i::::::::::::::;:.l..i::::i:i:::::::::i:::::j:ul.lli::::::::t::I::I:IiR;II::::::::::'::::i::ii:,R;gQ{ (81,895) (14,407) (112,500) (117,500) (117,500) 420,600 349,486 289,486 222,579 222,579 10,781 . 0 145,000 150,000. . 150,0()C>. :I)))I4IJI8&.::))))3Sli...r))n].11U:&r)rr)ia5tU)19)I:'I::255~07$f Revenue Narrative This fund receives revenues by City Council transfer of funds generated by the Water Utility Fund and - from eamed interest. Page 260 CITY OF COLUMBIA HEIGHTS FUND TIRE: WATER CONSTRUCTION FUND NUMBER: 651-49449 ADOPTED 1996 BUDGET DEPARTMENT: WATER CONSTRUCnON SUPERVISOR: PW DIRECTOR DESCRIPTION This activity covers the construction of and/or major repairs to the City's water distribution system. SUMMARY OF BUDGET The overall budget is $150,000. The master meter should be replaced due to age and difficulty in obtaining parts for repair ($45,000); the operating pressure reducing valves should be inspected and the non-functional pressure reducing valves should be abandoned. Replace and/or upgrade water meters in 1/5 of the City (45,000) with one-half of the funds coming from the Water Construction Fund, and and one-half from the Sewer Construction Fund. PERFORMANCE OBJECTIVES 1) Evaluate and implement systematic water main cleaning/replacement program. 2) Implement 5 year program to replace and lor update residential water meters throughout the City. CITY MANAGER RECOMMENDATION The replacement of the master meter and the establishment of a five-year meter replacement program highlight the capital funding items in this budget. The meter replacement program will be examined in depth to determine the best technological alternative that best fits the water/sewer operations. Page 261 FUND NUMBER - 651 WATER CONSTRUCTION FUND 1996 WATER CONSTRUCTION BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 4999 CAPITAL OUTLAY 5130 Improvements Other Than Bldgs 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS 7180 Transfer Out To Water Utility 7350 Trans Out Energy Mgt 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL WATER CONSTRUCTION FUND 9997 TOTAL WATER CONSTRUCTION FUND t}t:"tt~~1::\f?'III:::':'m\'I:ff?r~~r~'f'~""~~:;='::ff"'I'\f~~~l=;:I:ttU{j~:= o 30,982 0 0 0 104,000 0 0 0 0 ,::,l,.,i:.,:,i:'.:'=J;:;::::;:'::i;;i::i::.ii:I,l.!,'=j=i::::,!:l.l,:ii,:,.,il~;I~=,:::,;'::;,:!;:.l:ii"!:.~:~~~=:i,::::ii:i:i:,:,!:i=;~ rr::r:::114l1.8f:\\trrr,,\1([182::~::::t:r14!U)oO':r(t:r:'il501.000tttr,:=tSttOOO SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & CharQes None - Capital Outlav Evaluate 1 block of water main _ Replace master meter Abandon inoperable PRV'S Inspect/Repair operating PRV's Replace and/or update meters (1/5 of City) (1/2 each sewer & water) Continaencies & Transfers None _ Capital Eauipment Replacement Fund Purchases None _ There are no paid personnel for this Department. 15,000 45,000 35,000 10,000 45,000 Explanation of Personnel Page 262 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 263 REVENUE 652 1996 SEWER CONSTRUCnON BUDGET SEWER CONSTRUCTION FUND Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest On Investments 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39221 Trans Fm Sewer Fund 39297 TOTAL TRANSFERS - 39997 TOTAL SEWER CONSTRUCTION FUND TOTAL EXPENDITURES INC\DEC TO RETAINED EARNINGS BEGINNING RETAINED EARNINGS ADD; CAP IMP TO BE DEP ENDING RETAINED EARNINGS 134,612 86,179 67,500 104,297 104\297 :\ttm#nY.t2:::::::::::::::t'::::t.~'7Q::.::::::::mIf:m.7SOO:::::t:,:::::t:::titM;a;:::t:::mm::::::':::::f:".::t.;!S1.... 00000 :i:i.::;:.:::.:::;i:=li~::.::::::.::::::::!::::!::=~i;::::::::'::...~::.:l:;:::.:==::::'.;:::'...::'.'!':'.~.::;=lI1!:I:I::.:II!::I:::'.II':I.:'::':I::.!i=~ii~ ~:::::::~:::~:~:::I~.QiQ:::::I':::::I::I:::g~.:::::::::::::::::::::117.:::::::~::f:I::::::::::I..::::::::::~:::::::~::::'ff:::j.;a~) (3,398) 41,380 (80,000) (84,703) (84.703) 1,857,367 1,991,979 1,847,969 1,958,759 1,958,759 138,010 5.400 0 144,000 144,000. t:t11091i11d:,tr!109lt?U::::::::dU,t7i189::::\:ttlt:o.1:ll056.:::::f::iit2iliOnU)5$ Revenue Nerrative - This fund receives revenues by transfer by the City Council of funds generated by the Sewer Utility Fund and earned interest. Page 264 CITY OF COLUMBIA HEIGHTS FUND TIRE: SEWER CONSTRUCTION FUND NUMBER: 652.49499 ADOPTED 1996 BUDGET DEPARTMENT: NON-OPERATING SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the capital improvements in the sanitary and storm sewer systems. SUMMARY OF BUDGET The overall proposed budget for this item is $189,000. There is $9,000 budgeted for ongoing repairs as needed to the lines and manholes, $50,000 for replacement/repair of mains that may be necessary, $50,000 to line/repair the sanitary sewer main that is under Silver Lake, $30,000 to line/repair the storm main outlet from laBelle Pond, $5,000 for a portion of the Silver ~ke diagnostic study and $45,000 for the replacement and/or upgrade of water meters in 1/5 of the City. (1/2 each SewerlWater Construction Funds) PERFORMANCE OBJECTIVES 1) Develop and implement a stonn water utility to remove storm sewer costs from the Sewer Fund. 2) Develop and implement a systematic sewer televising program to catalog and track the condition of lines. 3) Implement meter replacement program. CITY MANAGER RECOMMENDATION Sewer line replacement in the Silver Lake area and the Sewer Fund's share of the meter replacement program highlight the capital improvement expenditures. Accordingly, the overall costs in this budget area up slightly from previous year levels. Page 265 - FUND NUMBER 652 SEWER CONSTRUCTION FUND 1996 SEWER CONSTRUCTION BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 4999 CAPITAL OUTLAY 5130 Improvements Other Than Bldgs 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS 7190 Transfer Out To Sewer Utility 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL SEWER CONSTRUCTION FUND 9997 TOTAL SEWER CONSTRUCTION FUND 138,010 5,400. 147,500 189,000... 18910~~ t:@:Ht'.Oltt:::::::::::}::tt}ttllB::H:@IJJ..11500::\\fII\IUIJiOOQ:::::m:mHi:?tat.;OOO o 39.399 0 0 0 =LBElEEill!&i SUMMARY OF COST FACTORS FOR THE COMING YEAR SUDDlies _ None Other Services & Charoes - None Capital Outlav Ongoing manhole rehab work - City-wide Replace/repair pipe faults Line outlet pipe from laBelle Pond Silver Lake diagnostic study Sanitary sewer lining - Silver Lake main line Replace and/or update meters - 1/5 City (1/2 each sewer and water) - Continoencies & Transfers None Capital EQuipment Replacement Fund Purchases None 9,000 50,000 30,000 5,000 50,000 45,000 Explanation of Personnel There are no paid personnel for this Department. Page 266 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 267 _ REVENUE 701 1996 GARAGE BUDGET CENTRAL GARAGE FUND Actual 1993 Actual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 36290 Other Misc. Revenue 38400 Sales of Gas & Fuel 38997 TOTAL MISCELLANEOUS 39000 NON REVENUE RECEIPTS 39140 Other Ref. & Reimbursement 39180 Garage , Labor & Burden 39185 AIIoc.of Service Center 39203 Trans In Gen Fund 39400 Rents & Leases 39497 TOTAL NON REVENUE RECEIPTS 39997 TOTAL CENTRAL GARAGE FUND TOTAL EXPENDITURES INCIDEC TO RETAINED EARNINGS BEGINNING RETAINED EARNINGS ADD: CAP IMP TO BE DEP ENDING RETAINED EARNINGS 1,742 3,760 1,750 1,750 1,750 886 355 750 750 750 50.822 49,169 51,000 51,000 51,000 ttttrw&aMSf):\\\:tr@l'.":;::ti\t\\i(:\.soo.:::;::;ttti:ttU.~$Ht\:;tffi"i'&$;s)O o 733 0 0 0 106,094 106,375 114,000 114,000 114,000 115,839 140,425 140,425 140,425 140,425 00000 2,752 2,752 0 2,750 2,750 ,:::,!I:j,I,.I....t.:::,j\i\\i\J:\\:!::::i.::I:,...iJi,:,.,:,:\'I::.\::.,jJ:I".~I=::\::j'I,.:!,j,',',,!:,::,'11i.r:l!:\\'I':::!':'!'I,:J::::l\::i.::: f!::IIi[lI;iu:i::IIi:I!r:!I:::mIIiIi:::i!I!!i:!iiI[I:[i[:lRlm::':i:Ii[:[i::::r:I:::1IJ11:zII::ii!;ir:::::ili.li.;I$.a' 11,256 19,992 (38,074) (49,542) (48,017) 214,798 229,438 238,262 217,238 217,238 31384 5,882 16,025 35,640 351640 r((:::ii21luffrrr::rrtRliWfa(:::rr(r(116i21sr::::t;::rFtB3l3.36':(:::t:(>104;.'( Revenue Narrative Revenues for the Garage Fund are generated through rental payments from other City departments for floor space used in the Municipal Service Center and labor charges to other departments for maintenance and repair of equipment. A small amount of revenue is generated by the sale of used oil deposited in the City's oil dump site. " Page 268 CITY OF COLUMBIA HEIGHTS FUND TIRE: CENTRAL GARAGE FUND NUMBER: 701-49950 ADOPTED 1996 BUDGET DEPARTMENT: GARAGE SUPERVISOR: PW DIRECTOR DESCRIPTION This activity provides for the maintenance and repair of all City vehicles and equipment. Currently approximately 300 pieces of equipment are maintained. This is an intemal service fund; revenue is generated by charges to other funds and departments. SUMMARY OF BUDGET The overall proposed budget for this activity is $353,917 an increase of $7,918 from 1995. Personnel costs have risen 3.2% due to contract increases. The supply and service portion of the budget are equivalent to the 1995 levels. This was achieved by holding the line or reducing items to compensate for inflationary increases in other items. Capital items requested are funds to seal portions of the shop floor that weren't done in 1995, completing another phase of the sewer line replacement in the lower level, replacing the 20-year-old fire alann system, and a systematic partial replacement of heat detectors. Staff is also requesting funding for a sandblaster, replacement engine analyzer and wheel balancer. PERFORMANCE OBJECTIVES 1) Research feasibility of implementing a bar-oode system for the garage inventory. 2) Ev;luate if current system of charging employees' time and materials accurately reflect costs. CITY MANAGER RECOMMENDATION No significant changes are recommended for the Garage budget from that which was submitted by the Public Works Department. CITY COUNCIL CHANGES 1) Cut $525 in chemicals 2) Cut $1.5000 in fuel reduction Page 269 fUND NUMBER 701 1996 GARAGE BUDGET CENTRAL GARAGE Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1030 1070 1700 1997 1999 2000 2020 2030 2160 2161 2170 2171 2172 2173 2280 2282 2800 2997 2999 3050 3105 3210 3220 3250 3310 3320 3500 3600 3800 3810 3820 3830 3840 3850 4000 4010 4020 4050 4100 4300 4330 4376 4390 4395 4910 4920 4930 4940 4997 PERSONAL SERVICES Vac. & Sick Accrual Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Computer Supplies Printing & Printed Forms Maint.& Const.Mat. Chemicals Program Supplies General Supplies Unifonns Protective Clothing Vehicle Repair& Part Gas,Oil,Lubricants Purchases Gas & Fuel TOTAL SUPPUES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Ed Activities Telephone & Telegraph Postage Other Communication Local Travel Expense Out of Town Travel Expense Legal Notice Publishing Insurance & Bonds Utility Services Utility - NSP Utility. Water Utility - Minnegasco Utility - Refuse Utility - Sewer Repair & Maint Serv. RepairlMaint.Shop Equip. Honeywell Maint Contract Garage, Labor, Burd Rents & Leases Misc. Charges Subscription,Memb. Misc. Civic Affairs Taxes & Licenses Sales Tax on Purchases Building Depreciation Dep.Onlmprovements Equipment Depreciation Office Furn. Dep. TOTAL OTHER SERVICE CHARGES 146 1,855 0 0 0 72,061 73,891 85,177 86,445 86,445 36,575 32,805 371571 40,206 40,206 rr#:::lt.lt..)\}:tt::t:ll08.Js.s.j~:tm\??t22:t....\\::}:t::::t::,...1::i:::\:::':fff/jJl2Iiesl 00000 105 41 155 155 155 o 0 75 75 75 436 115 0 0 0 1,066 896 3,585 3,585 3,060 5,354 4,737 4,675 4,675 4,675 2,433 5,2n 3,550 2,935 2,935 271 217 0 0 0 33 87 0 100 100 1,655 1,209 945 945 945 388 (43) 495 495 495 47,430 46/120 51/000 51,000. 501000 .... :tJ5.9~17f::rJJrJ\rItU156:t::tt:\.Ul$.Ot~:Ht::trm:t.~..:')t?:::::t::r:82;4.40 2,491 2,345 2,979 3,385 430 310 950 1,120 559 597 605 605 126 149 150 150 530 459 564 564 52 27 200 200 1,531 731 1,900 2,200 o 0 30 130 3,478 3,564 3,563 3,669 556 0 0 0 o 0 8,683 8,683 o 224 0 0 o 0 14,723 14,723 o 293 0 0 o 177 0 0 9,192 11,174 9,250 9,650 1,482 1,467 1,815 1,815 30,534 30,598 30,534 30,534 3,973 4,838 8,930 6,270 1,883 1,889 3,575 3,575 75 0 275 100 164 324 390 425 189 901 200 1,300 239 1,835 300 58 4,932 5,508 3,000 3,000 19,956 20,462 19,789 19,789 5,146 5,086 4,170 4,170 2,033 1,762 2,721 2,721 q.q...1q'~~~qq...q.... 68 2,125 2,125 .... ::Jt!Jl~141L::::::::':"jj]M;"'S))f:fI2:t;421f):'r'/:#.:IO.n: Page 270 3,385 1,120 605 150 564 200 2,200 130 3,669 o 8,683 o 14,723 o o 9,650 1,815 30,534 6,270 3,575 100 425 1,300 58 3,000 19,789 4,170 2,721 2,125 '::"':/1:' :M:ft61 ............ .:c.v:,~ , FUND NUMBER 701 1996 GARAGE BUDGET CENTRAL GARAGE Actual 1993 Actual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 4999 CAPITAL OUTLAY 5120 Building & Improv. 5130 Imprv.Other Than Bldg. 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS 7270 Trans Out Cap Equip Replacement 7370 Trans To Data Processing 8997 TOTAL CONTINGENCIES. TRANSFERS 9997 TOTAL CENTRAL GARAGE 9997 TOTAL CENTRAL GARAGE 2,470 4,110 18,600 25,300 25,300 00000 914 1,"2 3,050 1,340 1,340 :r::t::::::::t:f:a:~_t:/:f:r:t::rHHJ.lUl/):::::::::HH:rH.b::/:::fWmHm::/'!lJMJ),::tt))t:ti26.64.0 4,000 4,000 4,000 4,000 4,000 o 11,700 11,700 18,000 18,000 _tEitIB&. SUMMARY OF COST FACTORS FOR THE COMING YEAR SUDDlies Roor/8fIgine degreaser Cleaning supplies Purchases, gas 1,320 1,100 51,000 Other Services & Charaes Audit fee Fleet maint user conference Int'l Public Works Congress Insurance costs NSP Minnegasco Janitorial Sales tax Public Works Open House 2,235 1,100 1,100 3,669 8,683 14,723 4,800 3,000 1,300 City Council Cut - $525 for decrease in chemicals City Council Cut - $1,000 decrease in fuel purchased Overhead door service Cust. support service (fleet maint.) Misc. (gas pumps, fire extinguisher plumbing, etc.) Honeywell maint. contract Garage labor Coverall rental Unifonn rental Rental: shop towels/rugs Depreciation (bldglequip) 1,200 1,200 1,700 30,534 6,270 1,200 750 1,535 28,805 Honeywell contract costs increased due to redistribution of charges from other departments. Capital Outlav Repair & seal floor Replace sewer pipes Replace fire alarm system Update fire detectors Containment for 1,000 gal. oil tank (Required by PCA) 10,000 8,000 1,800 500 5,000 Contingencies & Transfers Transfer to Cap Equip Replacement - Garage Transfer to Data Processing Department Hydraulic & air tool replacement Fuel injection test equipment & analyzer update Oxygen/acetylene tanks, 3 0 $2601ea 210 350 780 4,000 18,000 Page 271 FUND NUMBER 701 1996 GARAGE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Eauioment Reolacement Fund Purchases Original City Purchase Original Proposed Manager hem DescriDtion Date Cost Cost Prooosed Roor scrubber ('313) 1985 10,880 0 Analyzer & lab scope 3,000 0 Pickup ('305) 19n 6,028 25,000 25,000 Wheel Balancer (static) 1969 3,000 3,000 Sandblaster 1,000 0 #313 Floor Scrubber: This piece of equipment is used monthly to clean the main shop floor. This activity is important to maintain the structural integrity of the concrete floor by removing salt and grit that damage the sealant and the reinforcing - steel in the floor, thus extending the period between major rehabilitation of the floor. Lab scope: The lab scope would test the new ignition systems found on today's cars and trucks. By the year 1996 98% of _ the vehicles will be computer controlled and fuel injected, and we cannot properly diagnose and repair vehicles without this equipment. Wheel balancer: The City needs a computerized wheel balancer. The static (bubble) balancer we presently own does not - balance the wheels and tires accurately and parts are obsolete. Having the wheels properly balanced would cut down on suspension and steering wear, and improve driver comfort. - Sandblaster: There is a need for a medium duty sandblaster. This unit would be small enough to be portable using our air compressor as an air source. This unit would be used to sandblast and prepare the light standards along Central and 40th Ave. prior to painting. It would also be used to do smaller in-house sandblasting of equipment prior to painting. #305 Pick-up: This vehicle is used by the shop personnel to service vehicles in the field and pick up parts. The truck is 19 years old and maintenance costs are starting to rise. Cost includes required equipment (i.e. hoist, etc.). City Manager Cut - $14,880 for the floor scrubber, analyzer & lab scope, and sandblaster. explanation of P81'11Onnel Garage labor is increasing as a result of more of the garage equipment needing repair and servicing due to age. 1995 1996 Total Total F.T.E. Total Total Comp Total Total Comp Em 10 ee 1995 1996 Salaries Frin e & Frin e Salaries Frin e & Frin e P.W. Director 0.04 2,217 978 3,195 2,245 1,044 3,289 Admin. Asst. 0.09 2,750 1,213 3,963 2,753 1,280 4,033 Clerk Typist II/Purch Clerk 0.06 1,488 656 2,144 1,488 692 2,180 Shop Supervisor 1.00 35,109 15,487 50,596 35,129 16,339 51,468 Maint III 1.00 31 ,480 13,886 45,366 32,722 15,220 47,942 Maint III 0.37 12,127 5,350 17,477 12,107 5,631 17,738 .... //."1) CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 273 REVENUE 710 ENERGY MANAGEMENT 1996 ENERGY MANAGEMENT BUDGET Actual 1993 Actual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 38680 Gen Gov't Buildings 38681 Murzyn Hall 38682 Parks 38683 Library 38684 Water 38685 Sewer 38686 Store '1 38687 Store '3 38688 Garage 38997 TOTAL MISCELLANEOUS 37000 CHARGE FOR CURRENT SERVICES 39140 Other Ref & Reimbursement 39197 TOTAL CHARGE FOR SERVICES 39200 TRANSFERS IN 39222 Trans In Water Const 39203 Trans In Fm Gen Fund 39220 Trans In Fm Cap'llmp 39297 TOTAL TRANSFERS 39997 TOTAL ENERGY MANAGEMENT TOTAL EXPENDITURES INCIDEC TO RETAINED EARNINGS BEGINNING RETAINED EARNINGS ENDING RETAINED EARNINGS o 3,709 0 0 36,618 36,618 36,618 36,618 27,576 27,576 27,576 27,576 25,706 25,706 25,706 25,706 15,495 15,495 15,495 15,495 14,979 14,979 14,979 14,979 14,979 14,979 14,979 14,979 28,778 28,779 28,779 28,779 7,992 7,992 7,992 7,992 30,533 30,533 30.533 30,533 r::Jt':Bt~:f'r::l:r:J_~:::ft:tJJIOI.1::::':':rrtrr2l2.7 o 36.618 27,576 25,706 15,495 14.979 14,979 28,779 7,992 30,533 :::r::::::::r:~~.7. 10,162 0 0 0 0 r:::JtfWillilU::::t:::::::m:tfJtt::ffll::/:r::m:::::f:::f':::::::::::O:::::://:Jf::J::t:::/::::::::tWQ:,:::n://:::::::::() 00000 64,748 64,748 67,929 75,000 75,000 104,000 0 0 0 0 '::':':::':':::::==::::::::::::::::::::":;::~::::::::::::':::::':':::'::==::::::::::::::"':::':':'1:::::::::::::'::::::::::::':i==; ::::::.:::::::I_;.3::::::::::':::::::::::.i~aJ:::::::::::::::::::::::::lida:H':' ':::;:::::;::::::::i1461. ':::::1':: ::::::,::,:..l_ 46,513 (54,795) (69,610) (69,209) (69.209) .......... . 0 ...46.513.. 1111267 (!.!,892L . (77.892) ..... ""Ae 5"*3 . ........... ...'{Ii282:y:......... '1"* 1S5>';............. ("* ...,.,.... .""'''*).......... .("*",,,. 4....~1 ::{{,"""""":.. .i:.:"":':'::'",,::,:,,,: .::. . .. ::::::,::}}:r( :,,? .,,:::':}:::rr ,:~'4:,-4h:i~: ::'??r:? ::..../~.V. Revenue N.rntlve Revenue is composed of allocations to various affected funds and departments, and a transfer from the General Fund. In 1996, the cost allocations to departments will remain constant; however, the transfer from the General Fund is increased by $7,071 for anticipated increases in the maintenance contract and in utility costs. Page 274 CITY OF COLUMBIA HEIGHTS FUND nRE: ENERGY MANAGEMENT FUND NUMBER: 710 ADOPTED 1996 BUDGET DEPARTMENT: ENERGY MANAGEMENT SUPERVISOR: FINANCE DIRECTOR DESCRIPTION The Energy Management Fund is used to account for all costs related to a seven-year agreement with Honeywell, Inc. for energy savings. By segregating these costs, the City will be better able to identify any cost savings throughout the tenn of the contract. SUMMARY OF BUDGET Revenue is composed of allocations to various affected funds and departments. and a transfer from the General Fund. In 1996, the cost allocations to departments will remain constant; however, the transfer from the General Fund is increased by $7,071 to account for anticipated increases in the maintenance contract and in utility costs. PERFORMANCE OBJECTIVES None CITY MANAGER RECOMMENDATION Energy Management budget costs are up slightly from previous years. Because of estimating errors on the part of Honeywell at the onset of the program, City staff is negotiating a $60,000 rebate from Honeywell. Page 275 FUND NUMBER 710 1996 ENERGY MANAGEMENT BUDGET 2999 3810 3830 4020 4395 4997 9997 2999 3810 3830 4020 4395 4997 9997 2999 3810 3830 4020 4395 4997 9997 2999 3810 3830 4020 4395 4997 9997 2999 3810 3830 4020 4395 4897 9997 2999 3810 3830 4020 4395 4997 9997 ENERGY MANAGEMENT Actual Actual 1993 1994 ENERGY MANAGEMENT - GENERAL GOVERNMENT BUILDINGS Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 OTHER SERVICE CHARGES Utility - NSP Utility - Minnegasco Honeywell Maintenance State Sales Tax TOTAL OTHER SERVICE CHARGES ENERGY MGT - GENERAL GOV'T BLDGS ENERGY MANAGEMENT - STREETS OTHER SERVICE CHARGES Utility - NSP Utility - Minnegasco Honeywell Maintenance State Sales Tax TOTAL OTHER SERVICE CHARGES ENERGY MGT - STREETS ENERGY MANAGEMENT - MURZVN HALL OTHER SERVICE CHARGES Utility - NSP Utility - Minnegasco Honeywell Maintenance State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL ENERGY MGT - MURZYN HALL ENERGY MANAGEMENT - PARKS OTHER SERVICE CHARGES Utility. NSP Utility - Minnegasco Honeywell Maintenance State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL ENERGY MGT - PARKS ENERGY MANAGEMENT - LIBRARY OTHER SERVICE CHARGES Utility - NSP Utility - Minnegasco Honeywell Maintenance State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL ENERGY MGT - LIBRARY ENERGY MANAGEMENT - WATER UTILITY OTHER SERVICE CHARGES Utility - NSP Utility - Minnegasco Honeywell Maintenance State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL ENERGY MGT - WATER UTILITY 12,879 14,733 13,652 15,617 15,617 8,119 8,385 8,850 9,293 9,293 9,707 10,060 10,428 10,845 10,845 i:~r:::r::::::\~i;',,::i':r::r:::\::~::::"~"it:::r\::r::~;;::'ti'::::::::~'J::::/:",i;;':':::::':::fi::rii:::::~;;~~ ~:i::ttffl2..:::'::r:::?t:f'::::::Mi.I.;::t:fi;::':f.1$U::;:::::,'::fff::Htei31.4.::;::::t:::H,;:::::::::::::$y;al'.; o 114 0 118 118 00000 00000 07000 1'::':1':::.:::::::::::.'1:::.:::':::::::'::::1::::'::::'::::.::::::,:,:11:'::::::.:::'::'.I:::I:!';'I~:'I::::':1.':,:,.,1.,:::1:,:,:1:..:.:.::::,::::::':'1:::,,:::,:::1,':'::":::/,::"!,:":::,:,,,,,,':':I'~'I':[:'il:':':::,1':i!::::::::il';:::;';:'::~'~:~ 15,155 14,734 16,064 16,546 16,546 9,591 9,173 10,454 10,977 10,977 14,986 15,531 17,000 17,680 17,680 1,609 1,393. . 1,724 1,790 1.,790 '::::1':1::";:::1:::.::~=:!::::::::;':::':::'1::'::'::~=~1'11,:,:,:,":':':':::'::II:!':::::':'.:::"::::,::::I::'::::=[=:'::::::::::!'::::::::I:j!j:=::'=~ 5,634 5,473 5,972 6,151 6,151 5,520 4,051 6,017 6,318 6,318 1,328 1,374 1,425 1,482 1,482 725 574 779 810 810 ;:.:I::II":!;::::::::I:=Bi..::::::::::'I:.::!:,:1:ii![:::::::::::::::::::1:=]:':;,;:::1':::"::,:1:,':'::::'::":::~~=~::I:::::::::::::::,:,:,::::l:i:~=~. 7,745 3,307 5,562 684 8,645 4,510 5,765 825 8,904 4,740 6,215 887 8,210 3,605 5,976 768 8,904 4,740 6,215 887 ::'::;:':;':::""'~"iIII' ..... ",:';::;,':<::>1:': ""All .'.: ':::':''''8''.9 ' ':..'::': .;::.:::::::., ::..... :". .:.' .' . ..... .. '.:,,,,,:, . .... ....:J: :~_ ............:~. .'. . . ... . ..20.1.46'" .20 746 i!:E:~f;:.:::::;:~~.. . i': :::::::;:{:!(:::j,',. :. ':..::::;:i\:::~:II..5.5~r; .:::::,:::i:::::::::::'::::::20~~'" . ,...; ":. '. ::' ;. ... ......... .. ..... ... . ., .......................... ..... ................ . .... . . '. .10,746 13,163 12,277 939 971 161 166 917 715 ..:r:r:r:r:js.~1:sn(:r:::tr:t'?tl;:tlg: 1f:1':'tH'S~114:';;:!':r:::!::':H11~1. 13,953 14,372 1,024 1,075 175 182 973 1,004 ;:II!:II:::::,:I:I::'::~:=:i::::!:::::::::I:'":::::,-l'll:r:& 14,372 1,075 182 1,004 .'i':..':'!::'.:..:':.'::::~=:=:' Page 276 fUND NUMBER 710 1996 ENERGY MANAGEMENT BUDGET ENERGY MANAGEMENT Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 ENERGY MANAGEMENT - TOP VALU '1 2999 OTHER SERVICE CHARGES 3810 Utility - NSP 3830 Utility - Minnegasco 4020 Honeywell Maintenance 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 8997 TOTAL ENERGY MGT - TOP VALU.1 ENERGY MANAGEMENT - HEIGHTS UQ 2999 OTHER SERVICE CHARGES 3810 Utility - NSP 4,766 3830 Utility - Minnegasco 930 .4020 Honeywell Maintenance 2,760 4395 State Sales Tax 370 4997 TOTAL OTHER SERVICE CHARGES..:::;:::'~S2$. 8997 TOTAL ENERGY MGT - HEIGHTS LIQ ,{:::;::::::;:::8~826 ENERGY MANAGEMENT - CENTRAL GARAGE 2999 OTHER SERVICE CHARGES 3810 Utility - NSP 3830 Utility. Minneg8sco 4020 Honeywell Maintenance 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 8997 TOTAL ENERGY MGT - GARAGE ENERGY MANAGEMENT 4910 Building Depreciation 4920 Depreciation on Imp 5500 Capital Lease 5997 TOTAL OTHER SERVICES & CHARGES 8997 TOTAL ENERGY MANAGEMENT 8989 TOTAL ENERGY MANAGEMENT 2999 3810 3830 4020 4395 4997 9997 ENERGY MANAGEMENT - SEWER UTILITY OTHER SERVICE CHARGES Utility - NSP Utility - Minnegasco Honeywell Maintenance State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL ENERGY MGT - SEWER UTILITY o 132 258 155 155 o 58 511 150 150 160 166 175 182 182 o 11 50 20 20 ::::::":':::::::::::::::::::";'1::,:::::::":':::':::!:::":i:"':,.,!::i'::";':l:.::,:::,:,::,"i:I,:,':::::::':':':::'j'.':'!'!::'I::'I:ii"",::I;":::::::'::I;:::::::=~::::!:':,:':':'::';:;:::::::;:::I::'::::I'I:::; 18,187 15,987 19,278 19,856 19,856 4,264 2,555 4.648 4,880 4,880 3,134 3,248 3,370 3,505 3,505 11459 1,086 ,1,555 1'608.. 1,608. ,,::::::::::::::::::::,=:::::::::::::::::::::::::::::::~::::::::::::::::::::::::::==::,;:::::::::::,:,::::,:::::,::::==::::::::::::::::::::::::::':]:: 4,919 5,052 5,204 5,204 626 1,014 1,065 1,065 2,860 2,965 3,084 3.084 336 394 408 408 :::::::::::::::::'::::::':,:'~i:~:::::::::,,:::':::j::::':,::'!,:,:J=:::::::::':':::,:::::,:::i:::':::'::::l:]::::!':!:!':,::::::::::::::!:::f=~ 12,128 13,083 12,856 13,476 13,476 12,933 12,120 14,097 14,802 14,802-- 15,685 16,257 16,852 17,526 17,526 1,655. 11312 1,752 1,838 1,838 :':'::,::::::::l:l::,::=[::::::::::::;::::::,:::'l:':::l=:::':;:":;'::::;"'::;:==:::i:',':',::':':::::::~:':==:::..:':"':::;:::i:::::j:ir=~ 56,553 56,533 56,553 56,553 56,553 44,987 44,987 44,987 44,987 44,987 35.967 28,936 25,317 20,942 20,942 i!!~i.!_iiE!r:!!!E ... SUMMARY OF COST FACTORS FOR THE COMING YEAR SUDPlies None Page 2n FUND NUMBER 710 1996 ENERGY MANAGEMENT BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Other Services & Charges Utilities Maintenance contract Sales tax Depreciation Capital lease 153,699 60,701 9,984 101,540 20,942 Capital Outlav None ContinGencies & Transfers None CaDital Eauipment ReDlacement Fund Purchases None Explanation of Personnel There are no personnel costs for this department. Page 278 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 279 REVENUE 720 1996 DATA PROCESSING BUDGET DATA PROCESSING Actual 1993 Actual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 REVENUE 39200 TRANSFERS IN 39202 Transfer in Recycling 39219 Transfer in Liquor 39221 Transfer in Sewer 39222 Transfer in Water 39223 Transfer in Garage 39225 Transfer in Refuse 39297 TOTAL TRANSFERS IN 39997 TOTAL DATA PROCESSING o 11,700 0 0 0 o 31,000 31,000 31,000 31 ,000 o 11,700 11,700 18,000 18,000 o 11,700 11,700 18,000 18,000 o 11,700 11,700 18,000 18,000 o 0 11.700 18,000 18,000 :~~:!'::I:::::'.::'::::::,:.:I::::::.::i:;':::.:,:!:','.':,i,:'~:;:.:"'!i:::!:::jl.:;:':':,',.:;I,:::::!:'J!:!.::!'lIB::::::,:::::.il!:',!:I:l!!:;liB:,I,:::::I!::'I,::';::::::'~=t= TOTAL EXPENDITURES INCIDEC TO RETAINED EARNINGS BEGINNING RETAINED EARNINGS ADD: CAP IMP TO BE DEP. ENDING FUND BALANCE \::I\:\r:::\t:::\\::\:\I:t:\::tQ\r:::\:{tt::::\[I.~t.\::::::::\::::::\::\:::::::':::::R]i.7P:::\::\::::::::::::::::::r:::ll~.J:::::::::::\:::::::'Ir:l:7l,j, o 34,624 (16.670) 5,071 5,071 o 0 ~ ~~ ~~ o 14,641 0 0 }:,,:::r:::}i::::::'::}O}'::}}:}}'WIIlM6::::::::,:t::t:::::r(jllIMyrr:rr:::::::::::::a71..:,:,:}rr::::::MJ.6.fl Revenue Narrative Revenue in the Data Processing department is derived solely from interfund transfers from proprietary funds. There are no tax dollars used to fund this department. Page 280 CITY OF COLUMBIA HEIGHTS FUND TIRE: DATA PROCESSING FUND NUMBER: 720 ADOPTED 1996 BUDGET DEPARTMENT: DATA PROCESSING SUPERVISOR: FINANCE DIRECTOR DESCRIPTION This Department was established in the 1994 budget. The purpose of this Department is to provide ongoing computer support and technical assistance. With the expansion of data processing in the City, there is a severe need for coordination and supportive services in the areas of maintaining equipment, software and training. A MIS Coordinator was hired in April of 1995. With this position filled the City should see a significant improvement in the utilization of computer equipment. ". . . SUMMARY OF BUDGET The budget for 1996 is essentially the same as 1995. PERFORMANCE OBJECTIVES 1) Integrate other City Hall departments into the GIS system. 2) Identify system for managing information, filing, and documents. 3) Develop work plan for MIS upgrades. 4) To maintain an efficient, cost effective computer and data processing operation in all City offices. 5) To enable a Novell network hookup between Public Works and City Hall. CITY MANAGER RECOMMENDATION The performance of the Data Processing budget appears consistent with previous expectations. Only slight modifications were made to the funding levels that were recommended by the Finance Department. Page 281 FUND NUMBER 720 1996 DATA PROCESSING BUDGET DATA PROCESSING Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 PERSONAL SERVICES 1010 RegularEmployees 1210 P.E.R.A. Contr. 1220 F.I.C.A. Centr. 1300 Insurance 1510 Worker Comp Ins. Pre 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2010 Minor Equipment 2011 Computer Equipment 2020 Computer Supplies 2171 General Supplies 2175 Food Supplies 2997 TOTAL SUPPUES 2999 Other Service Charges 3050 Expert & Professional Services 3105 Training & Ed Activities 3210 Telephone & Telegraph 4000 Repair & Maintenance Service 4330 Subscription & Membership 4395 State Sales Tax 4940 Office Furniture Depreciation 4997 Total Other Service Charges 4999 CAPITAL OUTLAY 5170 Office Equipment 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL DATA PROCESSING 9999 TOTAL DATA PROCESSING o 0 0 38,109 38,109 o 0 0 1,707 1,707 o 0 0 2,915 2,915 o 0 0 3,600 3,600 o 0 0 278 278 ~tt:r:::::::,tt:::J:::tto.::::::ttt:::t:t::::m@:m:::Har:t:::::t::::ttHm;nt::II::::::n:n::::::{t4lUk).l:t:rrrr:::::::':J4&;60Q o 120 15,000 500 500 o 10,847 0 14,000 14,000 o 4,990 0 5,000 5,000 o 24 0 100 100 o 27 0 100 100 tr:ml:::::n::t:ti:;::::6::::ri::::::::::::r:::f1:1'lOltt::r:tf11s.lbOt:tt:::t:r:::::t:jIJ1bO\'t:::tt:::tt:d:f.itOO: o 8,410 45,000 4,000 4,000 o 250 0 0 0 02000 o 1,315 6,250 10,650 10,650 o 21 0 300 300 o 997 0 1,670 1,670 o 1532 0 0 0 t:::t:::::t:::,:,rmtt::o:/::t/:t:::'::::til.2]U7;:}:m:t:::rl$.1:~2$O:::tt:::::t:r::::::::I"i$lQ/ttt:t::::::::rl8.~$.2(>.: o 14,641 28,220 15,000 15,000 E:1!~!iii==!_!_ SUMMARY OF COST FACTORS FOR THE COMING YEAR SLlDDlies The supply category is for the ma.intenance and updating of current equipment. City Manager Cut - $1,000 from computer equipment Other Services & Charces Outside technical assistance for GIS and network 5,000 Outside maintenance & repair of pc's & network 5,000 Trade journals and books 300 GIS maintenance contract - PC 1,650 GIS maintenance contract - UNIX 4,000 City Manager Cut - $1,000 from expert & professional services Page 282 FUND NUMBER 720 1996 DATA PROCESSING BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CaNT) Capital Outlay Replacement computers 15,000 Contingencies & Transfers None Capital Eauipment Replacement Purchases None Explanlltlon of Pel'8Onnel 1995 1996 Em 10 ee Date Processing Coord F.T.E. 1995 1996 1.00 1.00 Total Salaries 35,000 Total Frin e 7,714 Total Comp & Frin e 42,714 Total Salaries 38,109 Total Frin e 8,500 Total Comp & Frin e 46,609 Page 283 REVENUE 888 1996 POUCE/FIRE CONTINGENCIES RESERVE BUDGET POLlCE\FIRE CONTINGENCIES RESERVE Actual 1993 Actual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 33000 33420 33421 33423 33424 33997 39200 39203 39297 99997 REVENUE INTERGOVERNMENTAL REVENUE Ins. Premo Tax-Fire Ins. Premo Tax-Police State-Aid Pol. ReI. Assoc. State-Aid Fire Rei Assoc. TOTAL INTERGOVERNMENTAL REV TRANSFERS Transfer in From General Fund TOTAL TRANSFERS TOTAL PENSION RESERVE TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE o 0 50,000 40,750 o 0 69,346 30,479 o 0 24,450 24,521 ~:t:,:,:".L::;:.:...:::::'\/)~:' ':,f:)':'::~:It\itr{:::,::::~":::::':):::'::::\'I~:=. ;-;.:::.,.:-,..::.:'.'t~:= 40,750 30,479 24,521 . ::/:::::(:(::::1.4.109? ..........109,842. o 162,003 0 90,000 90\000 ::::;::.:'.,;:.::::::....:i:...~;..:..:,.:::.:I:::::::::::..:.::.~:::~;.:;l~==:;.:::.:.:::.:~.;::~.:..l:.i==:i..:.::!I::.::,.::~.:1:,:::~=..:.::.::i:::.....i..:,.iiii.i==: ~m~:;::::;::'I::;:::;;;;~f:::;:~:;;;:ll:;:I:;~I~:;:~:~:;~~:::::~:~:~:;::::~;:::::~;::::;:::~III::I~;In:;tj..;:::::;:::;;::::::~:::;:fj:'I~.:::;:;:::~~~::::::W;::;:::':11;1.:: o 162,003 (17,154) 81,059 81,059 o . 0 0 1441849 144,849 ::;:::m:':m::m::m:::\:m:m]):~:::::::':m:mt'la..t:m:;\\m:m:mlJ.1~'IIY:mIt:::::m:UI11O.1~;\\\:'~\\II&;W1 Revenue NalTlltiv8 In 1996 all revenue is still from the state Amortization Aid and the state Insurance Premium tax. The $90,000 transfer from th General Fund is the state Insurance Premium tax that goes into the General Fund and is then transferred to this fund. In future years there is a potential need for an additional contribution on the part of the City. Page 284 CITY OF COLUMBIA HEIGHTS FUND TIRE: POLICEIFIRE CONTINGENCIES RESERVE FUND NUMBER: 888 ADOPTED 1996 BUDGET DEPT: POLICE/FIRE CONT RESERVE SUPERVISOR: CITY MANAGER DESCRIPTION This fund was established in 1994. With the consolidation of the Police and Paid Fire Relief into PERA, this fund was established to provide for equal annual funding on the part of the City, as it is anticipated that the pension payments under the consolidation with P.E.R.A. will have high years and low years. This fund was set up so that the City can set aside an equal amount each year to fund through these peak and low years. In 1994, only a very small portion of the adopted budget for Police and Fire pensions will be expended. The balance of this budgeted amount was transferred into the new Pension Reserve Fund to give a good base to ensure that the City can make smaller annual contributions in the Mure. SUMMARY OF BUDGET In 1995, the projected expenditures exceed revenue by $17,154. This will be offset if the remaining budgeted pension amounts for 1994 are transferred to this fund. In 1996 it is projected that expenditures will be slightly less than revenues. PERFORMANCE OBJECTIVES 1) Analyze the over-funding status of the Fire Volunteer pension to detennine if a long-tenn funding of revenue sources have an impact on the Police and Fire pension reserve funds. CITY MANAGER RECOMMENDATION Projections on perfonnance of the Pension Reserve Fund appear to be in target with the original proposal. Page 285 FUND NUMBER 888 1996 POLlCEIFIRE CONnNGENCIES RESERVE BUDGET POLlCElFIRE CONTINGENCIES RESERVE Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1230 1240 1241 1997 1997 PERSONAL SERVICES Police Pension Fire Pension Volunteer Fire Pension Paid TOTAL PERSONAL SERVICES TOTAL PENSION RESERVE o 0 100,000 55,000 55,000 o 0 75,000 27,783 27,783 =~=11= SUMMARY OF COST FACTORS FOR THE COMING YEA~ SUDDlies None Other Services & Charoes None CaDital Outlav None Contingencies & Transfers None CaDital Eauipment ReDlacement Fund Purchases None Explanation of Personnel There are no paid personnel for this department. Page 286 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 287 REVENUE 201 COMMUNITY DEVELOP GENERAL FUND 1996 COMMUNITY DEVELOPMENT GENERAL FUND BUDGET Actual 1993 Actual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 REVENUE 31000 TAXES 31010 Current Ad Valorem 31020 Delinq Ad Valorem 31910 Penalties & Interest 31897 TOTAL TAXES 33000 INTERGOVERNMENTAL REVENUE 33160 Federal Grants 33402 Prop Tax Reflief-Homestead 33422 State Grant 33897 TOTAL INTERGOVERNMENTAL REV 34000 CHARGES FOR CURRENT SERVICES 34112 Administrative Fees 34 700 Program Revenue 34997 TOTAL CHARGES FOR SERVICES 36000 MISCELLANEOUS 36210 Interest On Investments 36216 Loan Interest 36217 Business Loan Interest 36220 Gen Government Rents 36290 Other Misc. Revenue 36400 Principal Repayment :pams 38997 TOTAL MISCELLANEOUS 39000 NON REVENUE RECEIPTS 39101 Gain/Loss Fixed Asset 39140 Other Ref & Reimbursement 39197 TOTAL NON REVENUE RECEIPTS 39200 TRANSFERS 392XX Transfer Fm General Fund 39297 TOTAL TRANSFERS 39997 TOTAL COMM DEVELOP GEN. FUND TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 8,000 57,999 72,000 72,000 607 233 0 0 000 0 It?rm?t?IU.7::mm?mm:ftt.:l_?mmt:tm:J:H:Eoo.o''~m:rm:i:i:m::~:.:0.0.0. 72,000 o o ...............%1....... ... ............... ..... ............... . ................................ ," :",:"":":",:,:,:,:,,,,,:,..0' .,,000. o 0 232,660 282,600 282,600 o 11,896 6,000 11,896 11,896 40,157 43,903 41,070 40,090 40,090 ::frffr.a&.1.mJ'?::???:tlS5~_:::~tt:JfJ21.~'.'f::~~(t::t::t:__:::::rJfJt..~: 2,889 1,030 5,000 9,100 9,100 o 175 0 0 0 ~::::::::::::::::::J{~_J{:(::~:((:::mt:gK2O$i::::::tt:tJ:{~:~OOO: Jf't:::~{:(:::l.aoo:'(r:J":.,100 6,931 20,174 2,035 o 437 76,322 /::':/10&.;1:11 3,184 7,130 3,100 3,100 18,894 20,000 17,000 17,000 2,832 2,700 2,500 2,500 o 0 25,000 25,000 7,633 130,000 105,500 105,500 16,237 0 0 0 ::?,:::::::':::::::::A8]1&fi:t:::::::::::::??::iSI;aao/:/:::m::?::iniSaG)::::::::::r:t:?t&S;lbO 200 0 ...... :::r::~;;::::':r:{:Jf;~~:,::)fJfJJ:~;~i~.::{:::::::,:)~ii=: ::)~.~,o~~ ....16.0.00 o 0 0 1261973 126,973 i:::'::::i:::::.::iii;=::::::::i::::::::.:::ijiii.=::::::i::,:'::'..i:::':::.=ii~::::i::i~,:~:~;:.:'::::;:~:=:=::::{~:::},:=;:: 1::::::~:~::::::.'.i::::~:;:::~:::::I:l:.~.j::::::I::I:::::~::::::::.~m:::;::::;:::::~::::::~::::~::l:li,.j:'::::::::~::'::::':~:;~::::i7i~j21 (52,212) (140,238) 20,470 (68,862)............(68,862) ........~~?~!.... .... 4<?8,545 268,307 288,7n 288,7n ::~:??:t408;5U~:,):}:ttBltSOt:(::::t:ttl.:m::::::~\it]2:I'91I.t5::(:\):'111;916 33160: sa HAP, $254,nO; Admin fee, $27,830 33422: Metro HRA Admin Fee (142 units x $23.52 x 12) 34112: Sheffield redevelopment, $5,000; MHFA loans admin fees, $2,000; 4607 Tyler St., $2,000 36220: Rents on 4607 Tyler (less vacancy loss/caretaker allowance) 36290: Includes $100,000 for MHFA Home Improvement Loans; $5,000 for other miscellaneous revenue; $500 for laundry proceeds from 4607 Tyler St. 39140: Includes $15,000 reimbursement for TIF and other expenses Page 288 CITY OF COLUMBIA HEIGHTS FUND TIRE: COMMUNITY DEVELOPMENT FUND NUMBER: 201-42400 ADOPTED 1996 BUDGET DEPARTMENT: BUILDING INSPECTION SUPERVISOR: COMMUN DEV EXECUnVE DIRECTOR DESCRIPTION Combining HRA Building and Planning into Community Development includes revenues and expenses related to regulation and inspection of all building construction, licensing of all businesses, and all Planning & Zoning functions including staff support for the Planning & Zoning Commission. Staff prepares modifications and additions to the City zoning code as directed by the City Council. SUMMARY OF BUDGET Merger of Planning and Protective Inspection with a staff of three people charged to Personal Services. All other charges will cover three full time persons for a total budget of $126,973. The 1994 actual expenses were $131,098. PERFORMANCE OBJECTIVES None CITY MANAGER RECOMMENDATION Planning and Protective Inspections activities have been re-forrnatted under the Community Development Fund. The revenues and related costs have been transferred from the General Fund to the Community Development Fund. The $126,973 budget is $19,216 less than the 1995 adopted combined Planning and Protective Inspections budget. That savings is essentially reflected in the General Fund. Page 289 FUND NUMBER 201-42400 BUILDING INSPECTION 1996 BUILDING INSPECTION BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1010 1020 1080 1210 1220 1225 1300 1510 1800 1997 1999 2000 2010 2011 2020 2030 2170 2171 2175 2280 2282 2997 2999 3050 3105 3120 3210 3220 3250 3310 3320 3500 3600 4000 4050 4100 4330 4390 4395 4997 4999 5170 5997 5998 7100 6997 9997 PERSONAL SERVICES Regular Employees Overtime Interd labor Credit P .E.R.A. Contr. F.I.C.A. Centr. Flex Benefit F .I.C.A. Insurance Worker Comp Ins. Pre Interd Fringe Credit TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Equipment Computer Supplies Printing & Printed Fonns Program Supplies General Supplies Food Supplies Vehicle Repair& Part Gas,Oil,Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Educ Activities Educ.Reimbursement Telephone & Telegraph Postage Other Communication Local Travel Expense Out Of Town Travel Expense Legal Notice Publishing Insurance & Bonds Repair & Maint.Serv. Garage,Labor, Burd Rents and Leases Subscription,Memb. Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Office Equipment TOTAL CAPITAL OURAY CONTINGENCIES & TRANSFERS Admin Transfer TOTAL CONTINGENCIES & TRANSFERS TOTAL BUILDING INSPECTION o 0 0 101,387 101,387 o 0 0 1,712 1,712 o 0 0 (13,978) (13,978) o 0 0 4,619 4,619 o 0 0 7,556 7,556 o 0 0 332 332 o 0 0 10,800 10,800 o 0 0 1,367 1,367 o 0 0 (5\592) (5,592) tI:::/:r,:::::,tr'::::t)QW?r:m:::ww::::::::W",%):::1:0::WIt:;::::::I:t::m:/::;:t)Q;:::m::::::::::;:')tlOJ.laoa)::/r:::::,t:I~Q8.2(8 o o o o o o o o o o ... H::::ft,)W::tO o 0 300 300 o 0 250 250 o 0 400 400 o 0 400 400 o 0 500 500 o 0 150 150 o 0 600 600 o 0 400 400 o 0 500 500 o 0 ~O ~O t':::':::::lto.::m:m::I:m:::::m:::m:':m:mmQI::::::::m:;I:m:m:'II8.116.O:m:m:m:f:::::::::;;::W:tljl50:.: o 0 0 1,800 1,800 o 0 0 2,200 2,200 o 0 0 250 250 o 0 0 1,900 1,900 o 0 0 500 500 o 0 0 250 250 o 0 0 350 350 o 0 0 1,400 1,400 o 0 0 150 150 o 0 0 1,900 1,900 o 0 0 650 650 o 0 0 1,000 1,000 o 0 0 90 90 o 0 0 1,080 1,080 o 0 0 100 100 o 0 0 500 500 :)))")':))'1'=:::=:::::::0::::::;=::::::'::):'::::::::::::::::::::::::",:::1:[:;::::::::::;))):':::::::'::)::11):'::;:))'::::::)):141,.::)':::::::):t"::::il*a~ o 0 0 700 700 ::::1111WII:::t@HI:m:::::::::::::::::::m:':iltt:I::::n::::D::::,::::nWI::mt:::::t:'::::@1:11:t:::::':::;:I:::::::WI:::::1:On:::::::::::::::::')'00: _ill~rl.iIlr_j:III~._ii Page 290 FUND NUMBER 201-42400 1996 BUILDING INSPECTION BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Inspection forms, misc. pennit supplies & licenses 550 Computer software and programs 800 Film, batteries, cameras & repair 600 2 vehicles needing gas & oil 950 Food supplies 400 Share Of telephone & insurance 3,800 Other ~rvices & Charges Subscription & Membership Lake Co. ICBO ICBO (class A city) IAPMO Professional Secretaries APA Code books APA seminar 50 195 65 150 140 285 195 Expert & Prof. Services Lead paint tests Annual bldg. insp, 3 days (50/day) State seminars (2 yearly/50) 21CBO Planning Zoning, Tina & 3 commissioners Annual Bldg. Off. Business Meeting (Mpls.) Car repair (if new Omni is not purchased) 1/3 1,400 400 150 100 300 1,300 100 1,900 Capital Outlav Large heavy duty bookcase Printer 300 400 Replace bookcase with bowed shelves Desk side credenza for file storage Contingencies & Transfers None Caoital Eauipment Replacement ExPlanation None Page 291 _ FUND NUMBER 201-42400 1996 BUILDING INSPEcnON BUDGET explanation of Peraonnel Three full time employees. The position of Assistant Building Inspector has been eliminated and a Zoning/Grant Coordinator position created that will include zoning and grant work. CDBGIHOME will reimburse 50% of this new - position cost. 1995 1996 Total Total F.T.E. Total Total Camp Total Total Comp E ee 1995 1996 Salaries Frin e & Frin e Salaries Frin e & Frin e Building Inspector 1.00 1.00 43,008 9,592 52,600 44,191 9,898 54,089 Asst. Bldg. Inspector 1.00 26,409 7,140 33,549 0 0 0 Permit License Clerk 1.00 1.00 28,457 6.868 35,325 30,952 7,581 38,533 Zoning/Grant Coordinator 1.00 27,956 7,195 35,151 Page 292 CITY OF COLUMBIA HEIGHTS FUND TIRE: COMM DEVELOPMENT GENERAL FUND FUND NUMBER: 201-046310 ADOPTED 1996 BUDGET DEPARTMENT: COMMUN DEV ADMIN SUPERVISOR: COMMUN DEV EXECUTIVE DIRECTOR DESCRIPTION This fund provides for the payment of salarieslbenefits of the Community Development Department employees working on housing- and community development-related projects. Included are the administration of the Section 8 Rental Assistance Program, single family and rental housing rehabilitation programs, housing programs, redevelopment and tax increment projects, overseeing of the management of publicly owned parking ramps, and miscellaneous special projects. SUMMARY OF BUDGET The overall budget is $197.419, an increase of $19,719 over 1995. This includes a $10,159 increase in the personal services section primarily due to changes in budgeting as an HRA versus a department of the City. Also, in Supplies and Other Services & Charges, costs for the operation and maintenance of 4607 Tyler St. (4-plex) have been added. PERFORMANCE OBJECTIVES 1) Conduct a commercial market inventory of the needs and commercial space availability in Columbia Heights. 2) Prepare report on the commercial market strength and weakness of Columbia Heights. 3) Further integration of the Building DepartmentlHRA into the Community Development Department with staff having more flexibility in positions. 4) Finalize renovations/occupancy of 4607 Tyler Street. N.E. 5) Implement findings of city-wide housing inventory plan. CITY MANAGER RECOMMENDATION For the most part, the expenditures and revenues associated with this budget are administered by the HRA. The consolidation of the HRA budgets and the City Protective Inspections and Planning budgets have resulted in some cost efficiencies and the capacity to undertake more projects or grant administration programs. Page 293 FUND NUMBER 201-46310 COMMUNITY DEVELOPMENT ADMIN 1996 COMMUNITY DEVELOPMENT ADMIN BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1010 1011 1012 1020 1021 1050 1080 1210 1215 1220 1225 1300 1400 1510 1800 1897 1999 2000 2011 2020 2030 2160 2171 2175 2997 2999 3040 3041 3050 3105 3120 3210 3220 3250 3310 3320 3500 3600 3810 3820 3830 3840 3850 4000 4100 4200 4300 4330 4374 PERSONAL SERVICES Regular Employees Part Time Employees Seasonal Employees Overtime Reg.Emp. Overtime Part Tme Severance Pay Inderdept Labor Credit P.E.R.A. Centr. Deferred Comp F.I.C.A. Centr. Flex Benefit F.I.C.I. Insurance Unemployment Comp Worker Comp Ins. Inter Dept Fringe Credit TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Computer Equipment Computer Supplies Printing & Printed Fonns Maint & Const Materials General Supplies Food Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Legal Fees Attomey Fees Civil Process Expert & Prof.Serv. Training & Ed Activities Educ. Reimbursement Telephone & Telegraph Postage Other Communications Local Travel Expense Out of Town Travel Legal Notice Publishing Insurance & Bonds Electric Utilities Water Utilities Gas Utilities Refuse Disposal Sewer Repair & Maint.Serv. Rents & Leases Sheffield Neighborhood Pro Misc. Charges Subscription,Memb. Employee Recog. 68.753 63,149 60,670 109,058 109,058 4.581 0 0 14,298 14,298 00000 o 0 0 475 475 00000 690 0 0 0 0 o 0 0 (46,043) (46,043) o 0 3,170 5,548 5,548 4,172 3,777 880 835 835 6,388 5,170 5,630 9,019 9,019 o 0 0 453 453 5,330 5,265 6,820 10,800 10,800 659 0 0 0 0 348 303 360 1 ,663 1,663 o 0 0 (18,418) (18.418) :W:::::::::::\::::IOJB1':}::::::::::::::}ff:d~.4t:}r:m:::r::Ui$3.0:::m:\ir::::::r:':lfll8Brrrr:::r(:::}.t~in::: 975 792 o 0 o 0 835 211 o 0 o 122 95 8 f:::::(::::::::(I,]I.05.:::r'rr:r\:::\lit~ 1,000 1,400 1,400 o 50 50 o 80 80 700 550 550 o 500 500 100 220 220 50 50 50 ::H:\\:((a~8&.b.::::rrw::::W::r::f:Ii$SO:W?::?r:r:::m?2l8.&(f 45,792 15,488 0 0 0 0 0 10,000 10,000 10,000 3,910 4,713 4,500 2,067 2,067 244 230 800 800 800 0 0 0 500 500 303 503 700 600 600 786 511 900 800 800 45 46 100 100 100 451 173 500 400 400 0 129 300 400 400 33 335 400 850 850 1,437 525 1,500 1,500 1,500 0 0 0 600 600 0 0 0 600 600 2 94 0 1,400 1,400 44 75 350 800 800 0 0 0 500 500 2,231 3,100 2,300 7,400 7,400 174 110 200 200 200 0 71,040 0 0 0 358 521 550 600 600 469 266 450 450 450 39 33 60 60 60 Page 294 FUND NUMBER 201-46310 COMMUNITY DEVELOPMENT ADMIN 1996 COMMUNITY DEVELOPMENT ADMIN BUDGET Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 4376 4380 4390 4395 4800 4997 4999 5100 5120 5170 5997 6999 7100 7280 8100 8997 9997 Supolies o 75 100 110 110 1,985 754 3,000 2,500 2,500 15 146 70 70 70 o 0 0 100 100 00000 ~::::tt:1:)I8.~3.11::::::::::::::::::::::::f}..7):::trttr.tt.1f::::::::::1:1:;::::331107::::::::::1:::r:11:::..407\: Misc. Civic Affairs CommissionslBoards Taxes & Licenses State Sales Tax Collection Losses TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Land Building & Improvement Office Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES Admin Transfer 0 0 0 8,829 8,829 Transfer to Cap'l Projects 0 0 71,040 71,040 71,040 Contingencies 0 46.311 0 0 0 T6*~~~g~~~~~~~~I:~DMINISTAAnON.'::::::.:!::::..:i:ii:1il!::::!'::::::::,:::I:,:.:il.::::.::!':::::::::.:~I~.!:::...:::!:.:!:.:::!';.;,-II.:.:::!.!:::'::'::I.::.:::::li"II:! o 73 0 0 0 o 19,284 0 3,000 3,000 o 0 500 1,000 1,000 tmm:\~\\::\:m:::~~:m~o~mm:tmmm:\:?lli357mmmmmmmmm::mH(Krt::\::tr\mm::'~b.b(tt:::~t:\\::~~\@.a<<u: SUMMARY OF COST FACTORS FOR THE COMING YEAR Office supplies General supplies Maintenance supplies for 4607 Tyler Printing general brochures, printing of general items for office Other Services & Charaes Legal fees (general legal services for HRA) Audit, consulting services on new development and existing other consulting State chapter of NAHRO conferences: 2 conference, 2 attendees National NAHRO conference (2 attendees) Local travel Insurance for 4607 Tyler & prorated share of other insurance costs Caoital Outlav Renovate kitchen area: plumbing, countertop, redo kitchen base cabinets (mold & mildew) Computer CPU/color monitor Finish walls throughout with f1exwall 1,400 220 500 550 10,000 5,000 Utilities for 4607 Tyler: Electric Water Gas Refuse Sewer National Regional & State NAHRO membership 450 Prorated share of HRA Board member meeting per diem 2,500 100 300 400 600 600 1,400 . 800 800 1,500 1,000 1,000 2,000 Page 295 FUND NUMBER 201-46310 1996 COMMUNITY DEVELOPMENT ADMIN BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Contingencies & Transfers _ None Capital Equipment Replacement Fund Purchases - None Explllnatlon of Personnel 1995 1996 Total Total F.T.E. Total Total Comp Total Total Comp Em 10 ee 1995 1996 Salaries Frin e & Frin e Salaries Frin e & Frin e HRA Executive Directorl 1.00 1.00 53,064 11,064 64,128 54,528 11,370 66,454 Commun Oev Director Housing Coordinator 1.00 1.00 25,824 6,714 32,538 27,242 7,103 34,345 Occupancy Specialist! 0.50 0.50 12,240 1,591 13,831 12,698 1,633 14,331 FSS Coordinator Secretary 1.00 1.00 26,630 6,924 33,554 27,763 7,110 35,212 Temporary Help 0.10 0.10 1,500 195 1,695 1,600 206 1,806 Page 296 CITY OF COLUMBIA HEIGHTS FUND TIRE: COMMUNITY DEVELOPMENT FUND NUMBER: 201-46324 ADOPTED 1996 BUDGET DEPARTMENT: COMM DEV HOME IMPROVEMENT SUPERVISOR: COMM DEV EXECUTIVE DIRECTOR DESCRIPTION This fund includes the CitylHRA Home Improvement Program expenses. SUMMARY OF BUDGET A very slight increase in the overall costs for this fund is projected (from $126,570 for 1995 to $127,211 for 1996, a $641 increase). PERFORMANCE OBJECTIVES 1) Conduct a City-wide inventory of rental and owner-occupied housing conditions and market structure. 2) Prepare a City-wide housing improvement strategy to address housing trends and problems. 3) Complete 15 CDBGIHOME Program funded rehabilitation projects. 4) Complete 10 MHFA Home Improvement Loans (Fix-up Fund). 5) Complete 3 MHFA Deferred Loan Projects. 6) Complete 3 Sheffield Neighborhood Loan Program loans. 7) Complete 2 MHFA Rental Rehab Program loans. CITY MANAGER RECOMMENDATION This budget may be adjusted with the application and approval of additional grant programs. Page 297 FUND NUMBER 201-46324 COMM DEV HOME IMPROVEMENT 1996 COMM DEV HOME IMPROVEMENT Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 1010 1020 1050 1070 1210 1215 1220 1300 1400 1510 1700 1197 1999 2000 2030 2171 2997 2999 3040 3041 3050 3105 3120 3210 3220 3250 3310 3320 3500 3600 3840 4000 4100 4300 4330 4374 4376 4380 4390 4395 4500 4600 4700 4997 6999 7100 8997 9997 PERSONAL SERVICES Regular Employees Overtime Reg.Emp. Severance Pay Inter Dept. Labor P.E.R.A. Contr. Deferred Comp. F.I.C.A. Contr. Insurance Unemployment Comp Worker Comp Ins. Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Printing & Printed Fonns General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Attomey Fees Civil Process Legal Fees Expert & Prof.Serv. Training & Ed Activities Educ. Reimbursement Telephone & Telegraph Postage Other Communications Local Travel Expense Out of Town Travel Legal Notice Publishing Insurance & Bonds Refuse Disposal Repair & Maint.Serv. Rents & Leases Misc. Charges Subscription,Memb. Employee Recognition Misc. Civic Aft. CommissionerslBoards Taxes & Licenses State Sales Tax Actninistrative Expenses Loans & Grants Credit Investigation TOTAL OTHER SERVICES & CHARGES CONTINGENCIES & TRANSFER Admin Transfer TOTAL CONTINGENCIES & TRANSFER TOTAL COMM DEVELOP HOME INPROVE 7,886 10,408 8,280 0 0 o 0 240 0 0 1,888 0 0 0 0 o 0 0 8,429 8,429 00000 683 761 470 0 0 954 796 650 0 0 409 946 810 0 0 561 0 0 0 0 15 28 100 0 0 o 0 0 3,372 3.372 &:::::@{tdl_'}'l\f::,tItta1119.::tIt::':::H:::llilMt:tH:::::::I::I:::::I:n80j::':::{{r:m:m:m:::al,~.:m: 638 528 730 1,300 1,300 229 133 250 200 200 18 124 200 380 380 :r::t'lm:rr:Ht:us.r::'lt::t::::rrrrr:::#I6.HHH,,:tr'lH:iiMt:8.0:r:::IH?Wr::H:::r::UalO'lm'lmrrrt'lH::::IU88b: o 0 300 300 300 209 215 0 0 0 5,4n 7,709 9,910 6,500 6,500 174 150 300 350 350 o 0 0 200 200 175 504 300 300 300 545 354 500 450 450 9 0 30 30 30 31 42 150 150 150 82 8 200 250 250 o 50 100 50 50 24 91 200 200 200 27 78 60 80 80 2,649 940 700 950 950 105 80 150 100 100 00000 174 134 200 150 150 o 19 30 50 50 o 46 30 50 50 273 494 500 500 500 o 42 20 30 30 o 0 0 60 60 155 715 900 0 0 53,572 19,861 100,000 100,000 100,000 240 270 260 280 280 M:r:'::::::::..1:\:::::::t::tttH.:~.~t?':::@t::::j:l.l~t:::tt::tIfd:tjtl3O::?t:r::tt:i:1/t:~(d): o 0 0 2\500 2 500 ::'I:;.::,:.i:::::.==::::::I.::,:,..::.:..:::::::..::1i:::i:i:lil.I.I.:.ii.:iiii;::::i:::.::I::'i:'i.:::":I:i;~=:i::::i::!!II::::iii~~=; Page 298 FUND NUMBER 201-46324 1996 COMM DEV HOME IMPROVEMENT SUMMARY OF COST FACTORS FOR THE COMING YEAR Suoolies Office supplies 1,300 Printing of brochures and purchase of printed forms for rehab programs 200 General supplies 380 Other Services & CharliJes Inspections and specification writing services Prorated share of IocaVout of town travel Loans/grants to homeowners from MHFA deferred and other loans 9,000 400 100,000 Caoital Outlay None Continoencies & Transfers None Caoital Eauioment Reolacement Fund Purchases None Explanation of Personnel Personnel costs are included in the Community Development Administration budget. Page 299 CITY OF COLUMBIA HEIGHTS FUND TIRE: COMMUNITY DEVELOPMENT FUND NUMBER: 201-46325 ADOPTED 1996 BUDGET DEPARTMENT: COMM DEV SECTION 8 HOUSING SUPERVISOR: COMM DEV EXECUTIVE DIRECTOR DESCRIPTION This fund provides for the administratiorVoperation of the City/Community Development 50-unit Section 8 Rental Assistance Program and the administration of the 140 to 160 units of Metro HRA Section 8 units in Columbia Heights and Hilltop. SUMMARY OF BUDGET The overall budget has increased from $264,570 to $317,622, a $53,052 increase. The reason for this increase is the increase in rent assistance payment amounts from $199,140 to $254,77Q-a $55,630 increase. In 1995 only a portion of the 50 Columbia Heights' units were budgeted. With the 1996 budget all units are budgeted as under contract with families receiving rent assistance (reimbursed to Community Development/City by HUD along with administration fees.) PERFORMANCE OBJECTIVES 1) Replace 50 Metro HRA units with 50 City/Community Development units (applied for and expected to be received late in 1995.) 2) Apply for additional rental assistance units from HUD to replace balance of Metro HRA units in Columbia Heights. 3) Start total phase-out of Metro HRA Rental Assistance units in Columbia Heights. Continue administration of Peters Place 12 Section 8 Moderate Rehab units on behalf of Metro HRA and 3 units in the City of Hilltop. CITY MANAGER RECOMMENDATION With the addition of 50 City-operated Section 8 certificates, the City will now administer the HAP payments directly and will receive full administrative reimbursement. The administrative costs associated with personnel are outlined in the Community Development Administration budget with the indirect labor offset shown in the amount of $41,473 in this budget. The 142 Metro HRA units are reimbursed at approximately $40,078 annually. In comparison, the City receives $27,830 annually for the 50 direct administration Section 8 units. Page 300 FUND NUMBER 201-46325 COMMUN DEV SECTION 8 HOUSING 1996 COMMUN DEV SECTION 8 HOUSING Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 100 PERSONAL SERVICES 1010 Regular Employees 1011 Part Time Employees 1070 Interd Dept Labor 1210 P.E.R.A. Centro 1215 Deferred Comp 1220 F.I.C.A. Centr. 1300 Insurance 1400 Unemployment Comp 1510 Worker Comp Ins. 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2000 Office Supplies 2020 Computer Supplies 2030 Printing & Printed Fonns 2171 General Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICE CHARGES 3040 Legal Fees 3041 Attomey Fees Civil Process 3050 Expert & Prof.Serv. 3105 Training & Ed Activities 3120 Educ.Reimbursement 3210 Telephone & Telegraph 3220 Postage 3310 Local Travel Expense 3320 Out of Town Travel 3410 Advertising Employment 3500 Legal Notice Publishing 3600 Insurance & Bonds 3840 Refuse Disposal 4000 Repair & Maint.Serv. 4100 Rents & Leases 4330 Subscription,Memb. 4374 Employee Recognition 4376 Misc. Civic Aft. 4380 Commissioners & Boards 4390 Taxes & Licenses 4395 State Sales Tax 4500 Administrative Expenses 4600 Loans & Grants 4997 TOTAL OTHER SERVICES & CHARGES 4999 CAPITAL OUTLAY 5170 Office Equipment 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFER 7100 Admin Transfer 8997 TOTAL CONTINGENCIES & TRANSFER 9997 TOTAL SECTION 8 HOUSING 9999 TOTAL COMM DEVELOP ADMINISTRATION 21,921 18,780 23,840 0 0 182 0 12,090 0 0 o 0 0 29,766 29,766 00000 1,761 1,689 1,980 0 0 1,833 1,616 2,750 0 0 2,534 1,704 2,190 0 0 781 0 0 0 0 81 91 260 0 0 o 0 0 11,907 11,907 :l::::t::::::::tBlOll:::m::::ff'?:::::::::la~_::J!ffJf:.ll:il?:J::::::::J::::::::::::a.tE'1:a?::::::?t:fJ::::::;U:ll1a:: 682 728 750 1,150 1,150 o 0 0 200 200 260 195 350 300 300 o 54 100 200 200 JJ::tfJ::m::::::m:m:::t:tf:::::tm::::::?:I:17t:t::t:::tJra:]20(rr:t::t:r:t::m:lj~I5(Er::::::::::::::::::::m:jl'6tr 50 2,730 0 0 0 o 0 1,200 1,200 1,200 8,240 8,535 9,640 5,100 5,100 482 212 700 700 700 o 0 0 250 250 236 403 400 400 400 607 543 700 700 700 136 65 220 220 220 194 13 350 350 350 o 682 0 200 200 o 215 100 100 100 1,462 100 1,500 200 200 34 63 90 90 90 1,151 1,094 1,450 1,400 1,400 127 126 300 150 150 100 184 260 200 200 25 28 60 60 60 o 72 100 100 100 427 752 1,000 800 800 o 26 50 50 50 o 0 0 60 60 o 237 500 0 0 ...... ............<>.......................<>.......~.~~,14O 254,770 254,770 It(:tttl:31271::(t(:))t))11.~oeo.,(t(f{ll7:tt.o:)::::rfrffRtam:::::rtt:)'2$'1dbO ::t:r:::::::rr::::r::::rm:m~::'t:r:m:r::::::::::r~:l=:::::tt:m::::::::t~]=':::m::::::?:::t::m::~=::{::::m::::::::~1= _liiE!!!_il!:;~::!~ Page 301 FUND NUMBER 201-46325 1996 COMMUN DEV SECTION 8 HOUSING SUMMARY OF COST FACTORS FOR THE COMING YEAR Suoplies Office supplies Printing & printed forms 1,150 200 Other Services & Charaes Expert & Professional Services Cost of City inspections for housing quality standards and move-inImove-out inspections Travel expense for local & out of town travel to conferences and/or training Loans & grants 10,100 570 254,nO Caoital Outlav New computer CPU and monitor 2,000 Contingencies & Transfers None Explan8l10n of Personnel Personnel costs are included in the Community Development Administration budget. Page 302 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 303 REVENUE 202 COMMUNITY DEVELOPMENT BLOCK GRANTIHOME 1996 COMMUNITY DEVELOPMENT BLOCK GRANTIHOME Actual 1993 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 Actual 1994 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33160 Federal Grants 33997 TOTAL INTERGOVERNMENTAL REV 36000 MISCELLANEOUS 36210 Interest On Investments 36290 Other Misc. Revenue 36997 TOTAL MISCELLANEOUS 39997 TOTAL CDBGlHOME TOTALEXPENDrrURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 200y770 378,162 406,260 370,000 370rOO() t:t:fKlOO}too:m::::m:m::;:::m:Jrllll.:::::::m:m:::::m:nIQ8.260':::::::::m:m:('I'tO~oon:::tmt:ST.O;oo.o 489 160 0 0 0 ~5 0 0 0 0 ~i:...I":.:::::=i:l=:::.:..::i:.:::::",::."I:,===:i:::.::.:i::.::..:::,.::.:==:il::l::i:.::.::.l:l:.l:::..=i.=::::::::::.::il:l:I:::::310i= :::::::::::m:':i_::I::::::::I::::I::lIliW::I::::::::::::::::::::::111.::::::::::::::;;::;:::::::..::::::::::::::::::::::::::11;11 18,655 (10,911) 0 5,691 5,691 28,971 47.626 36,715 36,715 36,715 rrrrrI7=i126/:::::rrr:::r::mntj:5itr:rrrr:raa;rfs:::rr::m::,r:rl2A06:::mr:::::::::i2;IO$: Revenue Narrative Community Development Block Grant Program through Anoka County $270,000 HOME Program through Anoka County $100,000 Page 304 CITY OF COLUMBIA HEIGHTS FUND TIRE: COMMUN DEV BLOCK GRANT/HOME FUND NUMBER: 202-.46350 ADOPTED 1996 BUDGET DEPARTMENT:CDBG/HOME SUPERVISOR: COMMUN DEV EXECUTIVE DIRECTOR DESCRIPTION This fund provides for the administration/operation of the City/Community Development Block Grant (CDBG) and HOME Programs. Expenses for any other grants for redevelopment will be charged through this fund. SUMMARY OF BUDGET Total budget is decreased from $406,260 to $364,309. Housing rehabilitation deferred loans/grants are being increased from $30,000 to $110,000 based on an expected increase in number of CDBG rehabilitation projects being completed. PERFORMANCE OBJECTIVES 1) Explore the establishment of a matching grant for neighborhood improvements. 2) Integrate plans to replace old non-ADA compliant playground equipment into Capital Improvement Program. 3) Close out 1994 and 1995 CDBG and HOME programs. 4) Apply for and start implementing 1996 CDBG and HOME programs. 5) Apply for other grantslloans for housing rehabilitation and for acquisition/demolition of deteriorated housing (from MHFA and other funding sources). CITY MANAGER RECOMMENDATION The proposed budget for CDBG activities for next year are scheduled at current year levels. HOME program funds have been budgeted at approximately $20,000 less than the 1994/1995 grant award. Page 305 FUND NUMBER 202 100 1010 1070 1700 1210 1220 1897 1999 2000 2010 2020 2030 2171 2897 2999 3020 3040 3041 3050 3070 3105 3120 3210 3220 3250 3310 3500 3600 3830 3840 3850 4000 4100 4200 4300 4330 4374 4390 4395 4500 4600 4997 4999 5100 5120 5897 6999 7100 8100 8997 8997 COMMUNITY DEVELOPMENT BLOCK GRANTIHOME PERSONAL SERVICES Regular Employees Interd Dept Labor Allocated Fringe P.E.A.A. Contr. F.I.C.A. Contr. TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Supplies Printing & Printed Forms General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Architect/Engineer Fees Legal Fees Attomey Fees Civil Process Expert & Prof.Serv. Human Services Contracts Training & Ed Activities Educ.Reimbursement Telephone & Telegraph Postage Other Communications Local Travel Expense Legal Notice Publishing Insurance & Bonds Gas Utilities Refuse Disposal Sewer Utilities Repair & Maint.Serv. Rents & Leases Sheffield Neighborhood Pro Misc. Charges Subscription,Memb. Employee Recognition Taxes & Licenses State Sales Tax Acininistrative Expenses Loans & Grants TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Land Building & Improvements TOTAL CAPITAL OUTLAY CONTINGENCIES Acinin Transfer Contingencies TOTAL CONTINGENCIES TOTAL CDBGlHOME 1996 COMMUN DEV BLOCK GRANT/HOME Actual 1993 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 Actual 1994 o 0 2,660 0 0 o 0 0 8,954 8,954 o 0 0 3,582 3,582 o 0 380 0 0 o 0 530 0 0 ttH:{%:t~~mttHttH.m%i{l{i{rt:t~:t%':Ir::rtt:::~:~:::::::::tm:!61Qt:,:ttmt:ttiut_IrrrrI't:rI2tl36 o 51 100 100 100 00000 o 0 0 0 0 19 210 100 100 100 271 0 200 0 0 ~:::mttm:m:;::rmtmBO::::ttt:rli::::::m::.u::t:~~::rrrrrrrrl:lblt:r:tmrrr:tmr:t:lOQ::t:::r:t::t:I;:::::tt:r!O(t o 0 5,000 0 0 3,246 2,443 0 0 0 o 0 1,500 2,000 2,000 7,978 16,506 7,000 7,000 7,000 o 11,134 16,110 20,000 20,000 o 41 150 150 150 00000 o 87 150 150 150 224 64 100 100 100 o 14 30 30 30 o 4 30 30 30 120 202 100 150 150 o 0 0 0 0 o 0 0 0 0 9 14 50 50 50 4 0 50 50 50 3,4n 10,631 3,500 3,500 3,500 21 20 50 50 50 00000 3 0 30 30 30 o ~ 50 50 50 o 0 0 0 0 427 1,634 1,200 1,200 1,200 o 0 0 0 0 274 58 4,260 0 0 109,222 330,027 30 000 110,000 110000 ~lf::f:ttt.~_fit::tt..tr~gnI:::n::::t:::m:::::flfl.(F:I:r::::fftll4~(:::::::tI:::144:'Y() 35,n5 12,000 212,930 160,000 160,000 21,769 4,061 120,000 40,000 40 000 t:tttm:tt$.1i5M:m:{{:rrtIlU)6.1,::rmmmtt:::.__:m::t::ttmr:IOOJ)OO::::::::'::::::::::::Ho.1000 o 0 0 2,000 =1==lj~I;=j Page 306 2,000 el;I;;';: FUND NUMBER 202 1996 COMMUN DEV BLOCK GRANT/HOME SUMMARY OF COST FACTORS FOR THE COMING YEAR SUDDlies Due to the fact that most supplies cannot be charged to the CDBGlHOME, the amount budgeted here is very limite 200 Other Services & Charges City & other inspection and specification writing services 7,000 110,000 Loans and grants (Housing rehabilitation deferred IoanIgrants) CaDital Outlav Purchase of deteriorated residential properties Rehabilitation of housing owned by City/HRA 110,000 40,000 Continaencies & Transfers Transfer out to General Fund (for 50% of Zoning/Grant Coordinators salarylbenefits; benefits at 40% of salary) 19,569 Caoital EauiDment ReDfacement Fund Purchases None Explanation of Personnel Personnel costs are reflected in Community Development Acininistration budget. Page 307 RMNUE 203 PARKVIEW VILLA NORTH 1996 PARKVlEW VILLA NORTH Actual 1993 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 Actual 1994 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33160 Federal Grants 33897 TOTAL INTERGOVERNMENTAL REV 34000 CHARGES FOR CURRENT SERVICES 34114 Excess Utilities 34897 TOTAL CHARGES FOR SERVICES 36000 MISCELLANEOUS 36210 Interest On Investments 36220 Rents 36225 Non-Dwelling Rents 36290 Other Misc. Revenue 36997 TOTAL MISCELLANEOUS 39000 NON REVENUE RECEIPTS 39140 Other Refunds & Reimbursements 39197 TOTAL NON REVENUE RECEIPTS 39897 TOTAL PARKVIEW VILLA NORTH TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE o 166,167 761000 0 i~@::::IIt::::I:::f:::::i:tO}(::::::l::jHjil.jin::::::::I::::::t:::m:J:.l.o.:tI:fm:f:I~:II:::~j:::r::::::nH::f:t: o mmo 4,925 5,030 4,900 4,740 4,740 'l;riIii':~?.&.::rfm:'t:MHli:tl~&!d'?:m:m):::rlmrH...':r:::::m:r::rr::rrlttjtfm::I:::::rHtI?11t.4b. 3,459 3,491 3,200 4,100 4,100 210,745 209,421 213,840 222,156 222,156 00000 2,120 3,063 2,600 4,800 4,800 @fffItC..::'::m:~'i~~~mm@:_t_:':':m:::m:f:r:flabll)::':'~'~':'~':r':'f:':.1H_',':':::r:~:~':'.:::~'U1.;0St.. 282 6,348 18,760 18,760 18,76Q ::I:i.i:::i:i:l:=~l~=I::::lii:'::i'::':::::::..==I=:i::::'i;:I':i~::.i::.:.:[=W=:i:':l:I:.::'li":'::'.i.:=!=:.::::i::i:::::i':::::::.=li:: :I:::::::~::::::.j::;1:at:;:::::::::J::::):::':.~.I::::.::::::~:I::::I:::::::$.j~I.~,:.:::::~J::~:::::::~::::::.i.":z::::::::::::::::::~.i;,,t (29,600) 8,452 5,200 (4,861) (4,861) 48,939 19,339 27,791 32,991 32,991 t~ttt:t'lglBii::~::ttt:tt.1:~.t:t:iiitJ::lBilll:tt:ttttit.alO:t(:t~:~:::t:.dl'ao 34114 Excess Utilities includes extra charge of $5.00 for tenants with an air conditioner and/or freezer. 36290 Other Misc. Revenue includes laundry equipment proceeds and other minor miscellaneous income. 39140 Other Refunds and Reimbursements includes $18,760 of operating subsidy funds from HUD. Page 308 CITY OF COLUMBIA HEIGHTS FUND nnE: PARKVlEW VILLA NORTH FUND NUMBER: 203-46330 ADOPTED 1996 BUDGET DEPARTMENT: PARKVIEW VILLA NORTH SUPERVISOR: COMMUN DEV EXEcunVE DIRECTOR DESCRIPTION This fund is for the operation and maintenance of the 101 unit public housing project called Parkview Villa North, located at 965 40th Avenue N.E. This project houses low income seniors, handicapped and disabled persons, and couples. SUMMARY OF BUDGET The total budget is being decreased from $314,100 to $259,417. The reduction is due to not including any major improvement work with grant funds during 1996. If grant funds are secured as a result of an application being submitted in 1995, the budget amount could increase. Other costs remain similar to FY 1995 expenses with some increases in utility costs and management services. The new management contract with Crestview provides for full-time service of the manager where the old contract had provision for 3I4-time. PERFORMANCE OBJECTIVES 1) Purchase of 4 washers and 4 dryers to replace contractor-owned clothes washers and dryers. 2) Close out fiscal year 1994 ClAP program. 3) Apply for Comprehensive Improvement Assistance Program (ClAP) funding for renovation, if same are not funded in 1995. CITY MANAGER RECOMMENDATION City Manager did not provide a recommendation as this program is administered directly by the Community Services Board of Commissioners. Page 309 FUND NUMBER 203 1996 PARKVIEW VILLA NORTH PARKVIEW VILLA NORTH Actual 1993 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 100 1010 1011 1013 1020 1050 1070 1215 1220 1300 1400 1510 1700 1897 1999 2000 2010 2030 2160 2171 2172 2897 2999 3020 3040 3041 3050 3060 3100 3105 3210 3220 3250 3310 3320 3500 3600 3810 3820 3830 3840 3850 4000 4030 4100 4200 4300 4330 4315 4335 4374 4376 Actual 1994 PERSONAL SERVICES Regular Employees Part-Time Employees Maintenance Employees Overtime Severance Pay Interd Labor Service Deferred Comp F.I.C.A. Contr. Insurance Unemployment Comp Worker Comp Ins. Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Printing & Printed Forms Maint. & Const Material General Supplies Uniforms TOTAL SUPPLIES OTHER SERVICE CHARGES Architect/Engineer Fees Legal Fees Attomey Fees Civil Process Expert & Prof.Serv. Management Services Protective Svs Training & Ed Activities Telephone & Telegraph Postage Other Communications Local Travel Expense Out of Town Travel Legal Notice Publishing Insurance & Bonds Electric Utilites Water Utilities Gas Utilities Refuse Disposal Sewer Utilities Repair & Maint.Serv. Extraordinary Maintenance Rents & Leases Program Activities Misc. Charges Subscription,Memb. PILOT Tenant Services Employee Recognition Misc. Civic Affair 1,541 3,795 3,990 0 0 5,124 576 350 0 0 25,194 12,045 0 0 0 1,414 462 0 0 0 o 1,949 0 0 0 o 0 0 8,598 8,598 2,053 1,117 240 0 0 2,767 1,557 340 0 0 4,269 1,655 350 0 0 2,546 0 0 0 0 2,016 1,053 1,500 0 0 Iltm::~:~/M;92~:::t:::::::::t~/::n.":tf:/ni::::m:.i~::ftH:t::::r:tl~~:;::::::::t:~Jf::ftii:;;:: 378 756 750 1 ,055 1,055 o 0 0 100 100 386 445 530 600 600 8,004 6,717 6,400 8,220 8,220 7,380 5,642 7,500 6,050 6,050 171 51 200 170 170 ~:~::t~::::::~faI131:Q:::t::m:t/::/:fi&6!U:::~::::f::~:ftfI138Cf'i}ft:ttIffijiU'S5:ttttt'ff::1.iltHI5: 0 18,416 8,440 0 0 6,425 6,287 0 0 0 0 0 1,000 1,000 1,000 9,420 6,668 7,600 7,600 5,600 16,174 26,065 24,450 27,700 27,700 255 247 300 300 300 250 147 400 400 400 4,347 4,314 4,300 4,400 4,400 436 592 700 700 700 556 479 530 530 530 168 129 300 250 250 0 12 200 250 250 35 315 400 350 350 5,111 5,419 6,000 6,000 6,000 28,621 31,161 27,230 31,600 31,600 6,585 5,540 6,850 6,100 6,100 39,057 43,286 34,860 43,100 43,100 4,724 4,461 4,900 5,200 5,200 5,687 5,244 5,900 6,000 6,000 24,962 40,948 59,890 60,230 60,230 6,960 561 16,900 3,730 3,730 64 1,555 1,300 1,300 1,300 0 27 100 100 100 73 76 200 100 100 238 332 450 400 400 15,448 12,476 14,490 14,830 14,830 0 69 100 100 100 0 27 50 50 50 0 66 80 100 100 Page 310 FUND NUMBER 203 PARKVIEW VILLA NORTH 1996 PARKVIEW VILLA NORTH Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 4380 Commissions & Boards 4390 Taxes & Licenses 4395 State Sales Tax 4500 Acininistrative Expenses 4850 Interest on Deposits 4997 TOTAL OTHER SERVICES & CHARGES 4999 CAPITAL OUTLAY 5120 Improv. Other than Bldg. 5130 Other Improvements 5170 Office Equipment 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS 7100 Acinin Transfer 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL PARKVIEW VILLA NORTH 9999 TOTAL PARKVIEW VILLA NORTH 490 726 850 850 850 60 762 80 100 100 o 0 0 1,400 1,400 347 337 250 0 0 112 242 250 300 300 :rl:::~:'alll6($:llr"rlllil]988:{~IIHall$lO::{::::{::{:::JIa>>10t{:I~:r:~J~as;O'1O 8,556 0 0 0 1,489 130,135 66,600 0 0 o 0 0 250 250 1~238 124 1,000 5,865 5,865 ::tt:rtr:~:I_t:tmmr:ttjtl)1aftt';trt:rm:I'tlOO:rt::rrr::::::rmlI1j:i:Srtirrt::::::::rmSaits: o 0 0 0 2000 5E_I. SUMMARY OF COST FACTORS FOR THE COMING YEAR SUDDlies Overall supplies costs are only being increased by 5.3% ($815 increase over the $15,380 budgeted for 1995). Office supplies Maintenance & construction costs General Supplies 1,055 8,220 6,050 Other Services & Charaes The total under this area is being reduced from $229,350 to $225,320 based on past costs and projected costs. Une 3060 (Mgmt Svs) is being increased from $24,450 to $27,700 based on the new contract with Crestview and having a full-time versus a 3/4 time manager on-site. Capital Outlay Typewriter for PVHC office Rechargable drill 4 washing machines & 4 dryers Carpet cleaning machine Range & refrigerator 250 165 3,200 1,500 1,000 Continoencies & Transfers None Exp18nllllon of Personnel Personnel costs are included in Community Development Administration budget and are included here under'1 070 (Interdepartmental Labor Service) and '1700 (Allocated Fringe). Benefits are per the Community Development Board of Commissioners Budget Committee recommendation. The charges for Personal Services were increased from 5% to 10% for staff members working on PVN- related matters while reducing the charge to PVN from 10% to 5%. Page 311 REVENUE 213 PARKVIEW VILLA SOUTH 1996 PARKVIEW VILLA SOUTH Actual 1993 Actual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33160 Federal Grants 33897 TOTAL INTERGOVERNMENTAL REV 34000 CHARGES FOR CURRENT SERVICES 34114 Excess Utilities 34997 TOTAL CHARGES FOR SERVICES 36000 MISCELLANEOUS 36210 Interest On Investments 36220 Rents 36225 Non-Dwelling Rents 36290 Other Misc. Revenue 36997 TOTAL MISCELLANEOUS 39000 NON REVENUE RECEIPTS 39120 Recovery Damage To Property 39140 Other Refunds & Reimbursements 39197 TOTAL NON REVENUE RECEIPTS 39997' TOTAL PARKVIEW VILLA SOUTH TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 000 0 t:/:\fi:ff::mff:tO:::::::tfi:mm:mft:::t::t\io.:::::'fm:tt'fffmrfr:::t:'.tf/:::f:':::r~::~fmtff:\\Q:::rrrfd o :to 2,495 2,415 2,340 2,520 2.520 W::::t::ti:HIlU&r::::tt:t::m::::t::tlals.:::::mt:::m:::::t::m::m._fi:mr:tmmH:r:::I~IH:trr::r:r:::tir::li$Ib.. 6,126 8,068 7,100 7,100 7,100 161,349 158,238 168,960 165,264 165,264 7,791 8,100 8,100 8,100 8,100 1.669 1,783 1,700 2,160 2,160 :ft:::@::\lI1UlS$:::::.:~m:::::::m:'fa'.il.::mm:::ftt~::d._::::::::::~::mm::.'~m:1'''4.::::::~:::::f::::::::.:'::j.~.j.. 531 0 0 0 0 7,699 0 0 0 0 :i::.::'::!.!'.:!:ii:.::::::::!l!::.:::::::li'.;:.:::!'::.!.':l.:;::!'::.':':i.lilll:!:!':::'!:...:!.l;:;.!:.:~:=~il::!':::..':'!':.:;.:!:::I!:i=[~'I: r:t:Id..:::::::::::::::::::::::::II:OB::::::::;:::r:::::::::::~:jl":laij:J:::::::I::;:::II:::j:ltiili::I::::I':::;:::::':::'*Z;iiiQ> 29,311 56,208 46,250 47,665 47,665 1661961 196,272 252,480 298,730 298?30 rr:.(}t:I&~~'n:n:n:::JI52ABOn:n::.t:tt218/tao.:~~t'J\~nnU&i3.K(("('..U~95 34114 Excess Utilities includes extra charge of $5.00 for tenants with an air conditioner and/or freezer. 36290 Other Misc. Revenue includes laundry equipment proceeds and minor miscellaneous revenue. 36225 Non-Dwelling Rents includes revenue from garage space rentals at $25.00 per space for 27 spaces. Page 312 CITY OF COLUMBIA HEIGHTS FUND: PARKVIEW VILLA SOUTH FUND NUMBER: 213-A634Q ADOPTED 1996 BUDGET DEPARTMENT: PARKVIEW VILLA SOUTH SUPERVISOR: COMMUN DEV EXECUTIVE DIRECTOR DESCRIPTION This fund is for the operation and maintenance of the 45 unit Parkview Villa South (PVS) addition to the Parkview Villa North housing project at 965 40th Avenue N.E. PVS houses 45 low income elderly (62+) persons and couples. SUMMARY OF BUDGET The overall budget is increased by $1,295 from $141,950 to $143,245. In the Other Services & Charges section there are some increases and decreases, with a net increase of $4,700, primarily due to increased management services (increase of manager time from 314 to full-time) and increased cost for insurance and utilities. PERFORMANCE OBJECTIVES 1) Repaint hallways, ceilings and common space on four floors. 2) Sweep, sealcoat and rest ripe parking lot. 3) Reinsulate attic area. CITY MANAGER RECOMMENDATION This budget is administered by the Community Development Board of Commissioners. Community Development has expressed concern about charging administrative expenses to this fund. It should be noted that the fund balance has grown by approximately $50,000 each of the past five years and it is expected to grow in a similar increment in 1996. It is suggested that the fund banace reserves and the building are analyzed to determine an appropriate level of reserves for capital equipment and building depreciation/or replacement. Page 313 FUND NUMBER 213 1996 PARKVIEW VILLA SOUTH 100 1010 1011 1013 1020 1050 1070 1210 1220 1300 1400 1510 1700 1897 1999 2000 2010 2030 2160 2171 2172 2997 2999 3040 3041 3050 3060 3100 3105 3210 3220 3250 3310 3320 3500 3600 3810 3820 3830 3840 3850 4000 4100 4200 4300 4330 4315 4335 4374 4376 4380 4390 PARKVIEW VILLA SOUTH PERSONAL SERVICES Regular Employees Part-Time Employees Maintenance Employees Overtime Severance Pay Inter Dept Labor Service P .E.A.A. F.I.C.A. Contr. Insurance Unemployment Comp Worker Comp Ins. Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Printing & Printed Forms Maint. & Const. Mat General Supplies Uniforms TOTAL SUPPLIES OTHER SERVICE CHARGES Legal Fees Attomey Fees Civil Process Expert & Prof.Serv. Management Services Protective Svs Training & Ed Activities Telephone & Telegraph Postage Other Communications Local Travel Expense Out of Town Travel Legal Notice Publishing Insurance & Bonds Electric Utilites Water Utilities Gas Utilities Refuse Disposal Sewer Utilities Repair & Maint.Serv. Rents & Leases Program Activities Misc. Charges Subscription,Memb. PILOT Tenant Services Employee Recognition Misc. Civic Affairs Commissioners & Boards Taxes & Licenses Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 7,550 7,750 7,990 0 0 3,7n 284 150 0 0 12,684 6,028 0 0 0 434 212 0 0 0 o 1,042 0 0 0 o 0 0 4,274 4,274 1,450 919 4,480 0 0 1,896 1,172 630 0 0 2,668 1,322 750 0 0 1,227 0 0 0 0 994 520 800 0 0 @ftt~:~~:~..g~}::~::t::tt/ti'1~:::~J(ttt:tji"t(t('tft:n~i~~~:'it/:I}(::(mt::ll~: 191 336 340 500 500 86 1,064 100 100 100 333 211 230 240 240 2,326 1,616 3,000 3,100 3,100 3,391 2,926 3,000 3,100 3,100 86 25 130 100 100 ~:::::ttmtItI.Jilj::::::f(:t::r)t/IJfm:'m:}(mttt::ftjQQ::fmr::::t:)t(:::ta4Qr::::\tm(~::::::'::\ifihK): 3,165 3,098 0 0 0 0 0 400 400 400 3,266 2,492 4,000 4,000 3,000 8,165 12,969 12,200 13,700 13,700 117 124 200 150 150 116 47 400 350 350 1,803 2,124 2,200 2,250 2,250 220 263 320 330 330 186 236 220 250 250 65 62 200 210 210 0 5 150 120 120 6 8 50 50 50 5,273 5,521 3,600 5,700 5,700 17,886 20,098 18,170 20,500 20,500 2,336 3,602 3,700 3,900 3,900 12,263 10,482 12,600 12,600 12,600 2,360 2,225 2,500 2,500 2,500 385 2,134 3,200 2,500 2.500 21,407 16,708 31,420 31,000 31,000 29 60 100 100 100 0 13 100 30 30 11 73 150 150 150 136 157 200 200 200 14,149 13,021 13,500 13,500 13,500 0 34 200 40 40 0 12 50 50 50 0 29 60 60 60 245 325 700 420 420 0 379 50 50 50 Page 314 FUND NUMBER 213 PARKVIEW VILLA SOUTH 1996 PARKVIEW VILLA SOUTH Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 4395 4400 4500 4850 4997 4999 5120 5130 5170 5180 5897 6999 7100 8997 8997 SUDDlies State Sales Tax Relocation Expenses Acininistrative Expenses Interest on Deposits TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Improvements Other Than Buildings Other Improvements Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTENGINGIES & TRANSFERS Acinin Transfer TOTAL CONTENGINGIES & TRANSFERS TOTAL PARKVIEW VILLA SOUTH o 0 0 190 190 55 0 0 0 0 40 125 100 0 0 74 51 110 100 100 frrr:ttl4l!5B}~:r::::::::::r:tt:.u'1?:'::}tr:Hnbll5i)?:\tttt:tl:l&';id)mmir:'r::~:HI''':4d(F 13,219 0 8,500 5,970 5,970 10,659 0 0 0 0 819 0 500 400 400 801 492 500 2,585 2,585 rtrr::::\25.;118\':'::r:'tt::r:::::r\:ttlllttt:I::::::r':f.~:}mt:t::r::::::::r:\it.lrrrr:t)r:~I:}8>>5.& o 0 0 0 1,000 tt)It)mmrt':t'rQ::?::rr})~ttimt)ir:O~Ii?:::t'~:r:t'tmIt\l:r::?r::ttmtr:\t\:~::t(Kr\tmr:::::'tnOot[ :tI:~?:IS834Q:?::::::\':'r'Bi3l6::::ti)al:tljSQ::t::::r:t):\I:Itl.H::,tt:r)')137~lnr SUMMARY OF COST FACTORS FOR THE COMING YEAR Office supplies Maintenance supplies for Parkview Villa South apartments and public areas HVAC Plumbing Painting Misc. hardware Miscellaneous General Supplies: Cleaning Supplies Outdoor maint Lighting Miscellaneous Other Services & Charges Audit, accounting, misc. Management firm increased work schedule of manager from 3/4 to full-time Caoital Outlav 500 750 550 500 750 550 1,700 65 200 1,135 4,000 13,200 Office equipment: Printer for computer (ink jet type) (To replace 9 pin type dot printer which was purchased in 1992. Need better quality printing for letters.) Other equipment (machinery & equip.) Carpet cleaning machine Rechargeable drill Range & refrigerator 400 1,500 85 1,000 Page 315 FUND NUMBER 213 1996 PARKVIEW VILLA SOUTH SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Caoital OutlaY (ConI) Improvements other than buildings: Paint hallways, ceilings, & convnon space on 4 floors 1,400 Exterior globes 70 Sweep, sealcoat & restripe parking lot 3,000 Reinsulate attic area 1,500 Contingencies & Transfers None Capital Eauipment Replacement Fund Purchases None Exp"n8tlon of Personnel #,. Personnel costs included in the Community Development Administration budget and included here under #1070 (Interdepartmenal Labor Service) and #1700 (Allocated Fringe Benefits). As per the Community Development Board of Commissioners Budget Committee recommendation the charges for Personnel Services were decreased from 10% to 5% for staff members working on PVS related matters while increasing the charge to PVN from 5% to 10%. Page 316 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 317 REVENUE 420 1996 MULn-USE REDEVELOPMENT PLAN MULTI-USE REDEVELOPMENT PLAN Actual 1993 Actual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 30000 REVENUE 31000 TAXES 31010 Current Taxes 31897 TOTAL TAXES 34000 CHARGES FOR CURRENT SERVICES 34700 Program Revenue 34897 TOTAL CHARGES FOR SERVICES 36000 MISCELLANEOUS 36290 Other Misc. Revenue 36897 TOTAL MISCELLANEOUS 39000 NON REVENUE RECEIPTS 39140 Other Refunds & Reimbursements 39197 TOTAL NON REVENUE RECEIPTS 39997 TOTAL MULTI-USE REDEVELOP PLAN TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE o 0 22\000 31,000 31,000 :f::tmm?:'?tmttJnD:::t:t?}}r:)~:):}J:)mt~I.:)):?ft?tt.~.o.:m:m):???:)t:.nooo.m}:::::~:tt:tt31;OOO 00000 l):t:)::::r:tttt:tO)::::::t'::::rt:::::ttmtt::::::tl.:tr:::tt:::::tttt::::ItttIJt::t:::::::::::t::::::::r:::r?:tt6??tr?:L.:;;.;::.t) 32 0 0 0 0 r' .r.... T T .:....... 'JarT" .......T:T 'n "jT .:. .t TnlT:T" T....... ............. ";0. ... .........".....""...... 'I.'..'...'..'.".....'."."".. " r::~:@):(()}):t){tt}t~t:(~tr:t::~:tlC':~:ttt\:tt{{t{{{t'~))tt:~~::::~rr):,::t~::)t:~:.{~tr't:))r:():)::,)o. 18,229 2,089 0 0 0 Ill:I:,.i:::;"i:,.i:I.:!I::I:':I:lii:I"'I:I:I:'~I~I:!:t:I:::.:I:I,II,.I'I:i:i,I,I:::,,::':::I.~I:II~I~II':i,',,,':':':':'i':':',;;:i~i~=":'l:':':i:i:::!i'i::':,:::l':i~=:: :::tt::t:,.iii::::::::::II::::II::::I:;:D1i:I:I:::::IMtEiii.II:III:tI1Ijl~li.(f:::I::I:I:::I::II:::IIl;RO (81,943) (4,200) (7,860) 3,940 3,940 o (811943) !86,143} (941003) (94\003) :):~ffftj1t9i3V;::~:fff'188aa)frff)n(fijOO3):~:::ff)f)(90i"r:t(:~:~'IllO;osal Page 318 CITY OF COLUMBIA HEIGHTS FUND nnE: MULn-USE REDEVELOPMENT PLAN FUND NUMBER: 420-46326 ADOPTED 1996 BUDGET DEPARTMENT:MULTI-USE REDEVELOP PLAN SUPERVISOR: COMMUN DEV EXECUnVE DIRECTOR DESCRIPTION This fund accounts for expenses for our efforts in the MURP TIF area. SUMMARY OF BUDGET Included in the overall budget is a projected slight decrease ($2,800) from 1995 to 1996. PERFORMANCE OBJECTIVES 1) Continue effort to encourage new economic development in the MURP area. CITY MANAGER RECOMMENDATION The current cash position of this budget is in the red as a result of startup costs of the initial tax increment projects. As TIF revenues begin to come on line, the cash position within the fund will turnover. It is worthy to note that the City's negotiation strategy for this tax increment district has included reserving approximately 10% of any tax increment generated as a funding source for public improvements in and around Huset Park. Page 319 FUND NUMBER 420 MULTI-USE REDEVELOPMENT 1996 MULn-USE REDEVELOPMENT Actual 1993 Adopted City Manager Actual Budget Proposed 1994 1995 1996 Adopted Budget 1996 2000 Office Supplies 2171 General Supplies 2897 TOTAL SUPPLIES 2999 OTHER SERVICE CHARGES 3020 ArchitectlEngineer Fees 3040 Legal Fees 3041 Attomey Fees Civil Process 3050 Expert & Prof.Serv. 3250 Other Communications 4000 Repair & Maint.Serv. 4500 Acininistrative Expenses 4997 TOTAL OTHER SERVICES & CHARGES 4999 CAPITAL OUTLAY 5100 Land 5120 Improvements Other Than Buildings 5897 TOTAL CAPITAL OUTLAY 8997 TOTAL MULTI-USE REDEVELOPMENT 9899 TOTAL MULTI-USE REDEVELOPMENT o 0 0 200 200 99 0 100 100 100 tttt::fr::ft:tl$:;:;t:::::::tt::r:::t;:t=t1:friU:::::rit::r:t:t=:;r:::t.f:flrt:t:;::=:~:t~:::mn:$OO::::;;::r:t'(:J:~::::(t(3.OQ: 2,534 0 1,000 500 500 8,384 3,018 0 0 0 o 0 3,000 3,000 3,000 28,021 3,271 5,000 4,000 4,000 23 0 0 0 0 36 0 0 0 0 105 0 1,500 0 0 ~~:J:)Jtl.l~It3.\'ltff)1?1Iilli?ltr:f@J"1IOOfmrtltHJH'i..:::{m=r:IftfJ}'lImr 60,692 0 0 0 0 310 . 0 19,260 19,260 19,260 _51_lEii SUMMARY OF COST FACTORS FOR THE COMING YEAR SUDDlies Office supplies Other Services & Charges ArchitectlEngineer fees TIF payment to Miske on 450 37th Ave N.E. Capital Outlay 500 19,260 None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None 200 Explanation of Personnel Personnel costs included in the Community Development Administration budget. Page 320 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 321 NON-APPROPRIATED FUNDS Actual 1993 Actual 1994 Adopted City Manager Budget Proposed 1995 1996 Adopted Budget 1996 TOTAL REVENUE TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE COMMUNITY POLICE FUND 111'11.1.:I:I',!!I:I.IIII:I"II:.I:I~I~lil.I.II:~1I'IIIIIII'I:I':II.'.I'I:IIII:I..I!:!III:III.:I.II.:.:'.1:.11:.1.1:/.111....1111/11.1!1.1111.11:1:1111..1!1:1!1111:1!!llllill!I!!!ll!I!II!!1, (1,757) 6,463 0 0 0 (4,706) (6,463) 0 0 0 M{~tt:tfJAIa}{:r:t:rt:r:mtJttnD::{:'~:~::t::l:,ttim,mtl;ltrtr::t::,::::~:tt:t~rt::t:rrl{:rtJ'J{:I\::':,d TOTAL REVENUE TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE HUSET PARK HAZARDOUS CLEANUP :1'~II".I:I:'ii':I'It.llllllilll.llllil.I!'III~I'~l~:.:11.~ll::~II~III"~I~.I:IIII:I:I~I'II~:.:I:III'I.IIII:1"1111111:11'1111::111'1.1111111111111:1'11111111111.1'111.1'1.1:'1.11.111111'1.111::::::1111:1111:::11111111111::III!lill:lll! (35,716) 0 0 0 0 35,716 0 0 O. 0 fff'fr)f,,:tf"':for:f:r:':ftft1t:rtft:::G:'rffi)ffff''::~'ftlrrt~rrrrrr~:f)ftf])::1:::::'/::ro t TOTAL REVENUE TOTAL EXPENDITURES .CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE COMPENSATED ABSENCES !I'!:.!!!!.I.I!!!I~lil!I!!I!!!.!!I!llll'll!.!:'111111~11!"!:!!!.!l'!'::.I!!:!!!!:!!!III!ll!li!II!:!!.!!!I.!.!.I.II!I!III!I!I'!!I!il.!l!illllll!I:!::I!!I~'.iillil1'!'I:I!":~l.ll!!I'IIIII::!!!III!i::I!i!:!li:::;i::!:: 108,794 161,451 0 0 0 100,000 208.794 0 370,245 370.245 tt{:tlO8l1U::t::::~r:{::::.DIR1rrrt::::::::::t::ttrr{t::::::ttrJ'{:t:{{:r,:t.ta24&,:r:t::::$YG.14.S Page 322 CITY OF COLUMBIA HEIGHTS EQUIPMENT PROJECTIONS FOR THE CAPITAL EQUIPMENT REPLACEMENT FUND Desa1Xion 01 Item Date of Original Lile Purchase ro~ Tracie- In Date Proj. Cost Paid In 1994 1995 1996 1997 1998 1999 GENERAL FUND Police . Crown VICtoria ~::::\:"(,:::,>':::":::':~)C_;f~ia. _, Police ....... ..... -~ 'chlvioiiilcorsQ P.I;I!lc& ....... .....~tlO:c:QR .. POlice"",::.: ~~" Ford L motOR ~, PoIioI' : -: :-:' ':'::::::::::/:,";:':~:":"otd 1:1'0 <lJJR Police.- - - ....... :.. Ford LTD4 DR Polkl$ ...... -...... &l'dl11>..DR - ......... ....... "'-' S..........'ftIt.1 .......1_ police : -: -~.:.:,,::'.(:::::;::t_::tiOWiiiizi J~~:()t,.:,:::{::.:::{{:::::/: :.:'(::::{:::;.. ':-:''''':\::;::'2001 ~ :.--:~.:::.::::~t,,{(:\~::-~~lTD::C::_ .:.."- pOlice .... .........:...f=cirdltD4DR - . ~::::::::::::}:):::::}:::~~~~t~ ~ -.:.},.:::-,.:-:-i:;:-:\::.'-) ,&I'd lTD-4:DR: i,:::::,:,:::::::::':::::'::i.:::::::::::. Police' ........ .... ~FOidLtD.. DR ~ : '--~:'-::-:: ~'.~"'lTD::4QR Police ...- -... '-"Ford LTD 4 DR ..... - P<ib - - -. --' :..- -'R8cIIr - PoIiee - - ~ Radar ~ -. -: - . :Alldar - Police - - . Radar PQlic& - -. :..:Rilltlr. _- Pollee : . Rallo Base- - ~ .,..-:~,-~T.~er"--:- Poliee - Sound Level Meier ~ .~Ul'lht8ar Police - Squad Light Bar P!;Ilic& - - --: . ~~ lfght Bar Po~ce _ _ _ _ - . Squad Light Bar P(!IiGa :_ ....,:-: : ~:.:,$quadt.:Qtllear Police - Squad Light Bar Po1io& -- - - ..- - -;..6cjUad UgIilBar _ Police . Squad Ughl Bar Poliae .. :....'DlgtiiIT:~ Police - Mobile Oigftal Teminal Peliaa . - -. :-:.-<:, :.' '::./MllbllI ,l)igtal TeminaI ':,: -:.. Police - : "Mobile Oigftal Teminal ~ .,....." .-~''''~TBI'8'InilI Police . - Mobile Digital Teminal Poik:& . :'-, ::: : :.<MotlIll Qlgllll TMrIlW . Police - ..: . M~ bigftal Termnal Polii:ie.' :"..:'-:: . .. ~-Maclline - - - 5 1987 14,113 ~:t/'t'M" 18,500 Jtl,~_ C,D. - - -. .-:-:. :. .-COSinm C.O_ ...- .. . . CD Siren ttD. : :-:::'__ :'_.::'::,' ::':._eDSinln C.O. ',- Siren Radio 1::.0, ... "~::SNn~ . C.O. - Siren Radio C;!)...;.~tY~"r} File Fire . Fb Fire FiN Fire F.ile Fire ~.lre Fire a!li Sl1lle( Street SINe1 Street Sbel Siree' Stl:eel - Street "'1 : Street ... - .... f880 - . .. .1O't0' . ..... .. ........ . . . .:---'-:';:::::=:'991 - -" :::-,.-.:-: 20:'-" :::'~ :.-.....':1- 1976 -.2000 : - : -: ~!1:985 : : :2000 1994 2024 - :::1* -: -: _: -:202.4: 1982 -"'997 >m3:.~ - - 1985 --2000 - : ftl8S : < ::2000 . .. . . . .:){._~ ....3:4.500 ::::i'-'<<l.O..._ ':.-::11.4000 "':~~:' '40,000 .}:1~.(lOO 120.000 ::., _ ':300. . . J.$Q.000 - 67,500 ,ti4:00 ::~1 .. . . Page 323 . . 1_ BUDGET 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 --------------; i 2013 2014 2015 ' 23,000 ::4','C!ClO:...: 22,600 . ::.JZOOO 22,000 ::,:,::.}..GOO . ... .... 2&,000. .. :::.:..:.$.009 .... 23'000 :..f,~taO 4.006 ".6,400 . .. :::.:.:::::::.:::::::.':::."J;OOQ.. ():~::~_:....: ~ 2,200 .1l,000 6,000 ~.OOO : : : : : : : : : : : .. : : : : : : : : : : : : ... : : : Page 324 CITY OF COLUMBIA HEIGHTS EQUIPMENT PROJECTlONS FOR THE CAPITAL EQUIPMENT REPLACEMENT FUND Desa;>tion of hem Date of Original Ue Purchase Prol. Trade- In Date Proj. COsl Depree. on Replacement Year and the Es1ima1ed Coslto Replace Current ------------------------------------. Value Paid In 1995 1994 1995 1996 1997 1998 1999 ::: H~..~ ::~.;~,:~~0 r~.~~:'..::;.~<.~.~,=~:/}}= 'H ~~;:g~HHH 2g:~ ~""j,~{)}{,}:::<::::'" . =~ .}::,::==-~~~H042::::,: ....~:~ .... .:....=.~~:=<".:(~}:::533. ..<:HH'HHHH. HHH:.'HH .... Street 00198 . SwensonlURC800 Sander .... ..1.5.... ':':'::1:991 >'::':'::'':::';:2006 .. "'2:000 .... .. ... .. . $tf881 :::/~1lC, .~)"'y'PInW 'tor Ill&,. :-=::::::..:'::.:. . ",:",:,}}:.,,}:'6 . '1~ . ..' .. ::.. 200El :. ,. ):.,a,t)!1O ..':: .::::.,. ',.::, ,::,:100 : ..,.::........ . . ~r: ~.<.:.....~ :re~~e;~~~:: '..HH :;{~~ :.: :.:;.~=::.~= ...:.~~:~.::,).,):~:t'g. Street ... 0021 ~. ForQ'F700 DU"l> Tru(;kH 15' H 1981 . .H'1991 90.000 H'" H H78.000' ~~ '. ..::':r,~ .:~~~~{:(:(:~~ .. .:'~m)(~=::::~:=HHH.'/':~~r: HHHH' SIrNf ::,.~'::~: :.J022 ,":>F0l\1ff'1CJO ~'T~icl!(:.>::: H' ()16.. .::;".,',:,:1t:7fI' '.::::," "'. . ./,1:$..000 .......... Hl-5 ~" .. }/(lfJlOO: ::::::.r',:,;:"" :,.:::,::,}',}:,: ::,: '.:,..,':: ':.' :..... . Street 0022A . Henke Plow for'22 15 ....::H:<1991. .....:..H:..2010 . ...H6:i5O .........:...:.::.'........:....:.:::.:.::.:.:.:.....::.....:.:::~...:::.:......:......8. ...,:...550.>< :. ".....:....'..':..:'.'....:..:....,.. SlMel.. ... ,aze ~:: :~.SIindIlr$.,::::.,:::.::;:: ::::...\\l5.:<~.::}tDllt:. )/:,:.}IO'I~ ':::(~~g,,. ... ,""IT .. street'" 0023~HIrig8iSOt~RandVl8 ROI8r "H' 20 . HHH;98ilHHH2012 35.000 5.250 =(:=.::~~~~::~(,)~~ ':~(\~1::'::::~~l::~:~ :(~::g ....... . .. . t;"':IOMB ;,.' :'~e'~ ':' :;~::15:'. . ':~ .::::~:183. .:.::)':::~:I(lO' ":';"':':':2+:000 :'. ... 1200 .. .,. ':":'::;,:::::':'.::'::,::::,::::::::::::::,: Street '0026 ForcW150 PiCkUp . . ". . 15 . . 198i;H . '199818,000 .... ........:......~:...:...::...1.....2i.,~.oo......>::......:....:.. Street' ".: :om!1 ::' 'CiIilI~mCi'ildi saw: : ::..,::: :':::'10' : :.:. /::::1:886: : ::":>)':'1:996 . ~ <~~: ;:: .."", .. . : '.:.:: .:. .:.:;.' .::::.:: :'::::::':::': ... . Street '0028Cimline 200 M8Iter/ApP' HHHi '1986 ....1996 '.. 10,000 9000 == . ':="=-eat~~/':r.:'}:~': '.':~='.':':=.<:<>::::".: \:;:~:=. Sttlllll .... ]1033 '~500ll O~!.lIllt ....'~i:um .' :.<4. .:3!l.WO', :.... ....::::u,'llOO :=.) .~::'=:C;>ai6Ier~J3S :." ... ":,'>1':~H=:.=~<,::H'~~;::".., . . . . =.....:=: .=~~~r,.....~;.~.;.=H":":=.:~:~ :.::.:~:= street 0042 TowmaslerfT~Trailer 20 1989 2009 5.000 . . 1.500 ~,OO44Efgln e9 St$8tSw...r..,20 <4993 .,4013 ::1$0,000 ........ :,15;000 .. Street '0045 For~t8ooo DiUT~Truck .. , '15 "1987 . '2002 . '''0.000' ,. .,. 58.667 . $iNlet. ." ~:0G45A ': :+liInkeICWFA.~Pk>w . '::::1 S. . :::JIJ81:: :,.~:'~ .,/ ,:$.000 : :<~:." ~ ::.~.{lf!7 .~ :... .:..: :', ,.:..::..:.: .. Street ... 00458 .. SwensorVuR310 Roll sander . 15 . 1987 2002 2,000 1,067 SInIril : ::t:.OO45C' .:. '.Je1y'PJow :!ot'ft4S . :.: . ." . :'.:::: ":" .:.: .15'. .... ::'::1:981 : ..: ..:<2002 ':.,: ::tt.'C!OO ':', ...... '. '.1:.~7: ..::... . Street' ., . oOSO ..89 Ford Crown Viet PVJSuPt,.: .:d5 1989 . ". . 0 0 ~ .. ::~ . .~SW.'~" :......:.:,.:.:'5. :,<::l!l87::.~.:::: ~:iOOl .'. :31.tl!lO :: :'. ...'~.1.$3 . Street OOS4A Trailerfor'54 Sweeper 15 '1987'... 2002 . 3,000 .. , 1,600 Stree1 : '.' ~ .OOSS traer lOt ;t2.PlMr' ~ .:) '.~:'. .,/20. : ~1S91 ....: ..; '. ~11.. )~: :.,GlXI .. ..... . .:. J.'600 . Street '0064 RoscoPacker SRg. T2 FiOiler" . '20 . 1977 1997 20,000 18,000 $nleI :::::>:.~i):: :T8Ildem... :.,: . .... ,:". ",: ",: "".:., ....:~:i1S:. . ';'-:"1'995:: ":''::.:20HI ",1~.OOO . ::..:::>..,130,000 ,..,.>,.: . := .. .,~~::;sa~~~=G~~).~::~::':: ': ...:....~~ '..: :':': ..:~~;= ...: .,. ....... ...... ............ Street STR PowerTarps for Trucks 10 "1'995' .2005...' 4,000 . '4~000 4,000' SIree1' . .8m. ~< ,HMII LlIl1CI8' ~ '-:::..:' . . . .. . :::< :10. . '.::.:UJ91...... :....:2O(11 ';:)':':3.000 .' :..::1 ~ '.: . : :... .. . . ,::' :'.:' : '.' ... .. . :.: . . Street STR ~Trailerfor'23 .., '10HNew "2006 6.000 o,.':::t66ci" . Pl!Irk '. :..::.020$ ..:-!AlQIorMolilnl....81owL.:.:..:..: ....:...2(1.: ':.:':':'1"1.2 ... ":.J* .....000 . .... :'. :;$.AOO :. . = :::'.:. ..=H:H,~=s;rll~c~<H1g.>=: 'P,.:=.~:~ ..:......:.~i= .... =~(~ :;~~;:~:~~ .....H:g. >:::= ..' :.:;;= .....}\;:;: '>.i~~' ... .......H Park 0212 . Jari Sickle BarlMower . djoHH1969H d.1999.. 10,000 d dli.667 . ~ ". ::,,::,':)121~ ':~)Fom'T_4St iICll4 : .;":,.:,.".:":},::,:::;;: ::~.:,):,:}15:. .. ,. .... ....llll3 d ~):./,1OCl.e d' ::(31~t)o!k. .: .:':. ...:: :.::::~,~. .::., ...:.....: .:. ..:.:. ....... ':'.: .,:::...: d d d d, :.:...:.:.... :":":":.:"'d'" ':..:'.::'::: .:' .:.....:.:: .' .d . . =.' ..~..".d,..~.._.d1~:.. ,.:..,.'.Mtla.S'.W. HpS. .~......te.r7.:.:.1"n."=..Sh.'.'.".:.'. d. d:~ dd...~:,..k.993. .'4.... d ":.:ooa'_":d.:':.'.:..:.J~'........ ...,:.~ .d.. .. d.. . d d .,....... Park . . ';16 . Toro GroundsrTiaSier .....d.. .... '8 d'l988 ... d;996 d'S5,OOO . .:i~~fsHi:H~:::<~.~~g:666)~~:.:J;......... = . '~:-&~~~:=~c~~I~..?/,,~~.. '..~~~. ..:=: ..::~~:~ ..............~.)~~. ...:....../. . PWII . ..,.:.}G21'7:B:,,":,snow"hj_l~~f2t1<,: ::~,}:'::':15:);:: .. ,"'.1. :-:.:/.:,ifiOOi$ d,:",:,:,,2.000 .d.d. ,.::,:,<::Ji33 .... .... ..... d... :::::.,'::., ',':""d:.:: :dd'....'....,..,:',::..,.:,..:;":..::... Park .... 0217C~i:>ii1 Bucket Bobcai ;217 Hd ,d d'15 dd '1'991'" dd.2tJ06dHi.000 dd, 533 PIirk "'1J2:110. '..:FDitCBaIxat mt...;: ..... ::,t!L~ .....:UJ91.i:)toOf))}.$OQ .. :.:::),~~:~ ./::. ........ ........ '" '. .....: .. .: .... =:,.~~H:=::~~-=t~~~f)H:~=: .':=d:~:. ::\]100, .dd. ... ...... .....,::(:.:.:., . Park 0218 ForG'F35O 4x4 DUfTll Truck 151989 dd2004 46.000d' .HH18;400d = . ..~~ '~It'~~~Il~../:~r/:'= ..... .'m .{~f.~X.(:~~ .... ..... .......;H Park ..:0220'" . b s.-r dd . :. ....::::d. :.y.:' ::..26 .......:.,f~1 ';:: ~::}1:9ll1 ,. :::\l~ : >.....:::.\"'i:a;~ . "d . .... '::". :'.::. .'~'OOO Park . 0224 Ryan jrSodCUnerd: d . . d20 .dl990 .. d2ii10 dd3;000' . dd ... H150 P.'k . .:...:0225 '.::~UIli.Pllinl8i . dd.....:.:,.:: ::':'S:..:..:11l88 . '::.':'lt97, ::.,'.,:'l;.:$OO....:......:.:::.:>.~toO. ~ .':,:: :..... =,=~..~=~~~ '..~~,:~,~\,= .......~~.... .' d..' 5,428 . ~:=.,:==~~ <<~u,~= .=::~.......~:~r . Park 0234 MTTrackless ... d.... "10" '111881998' 85,600 59,920' fWk 0234"'MT1~$1iii"'~~C.' .:._. ..t_.>~,00()..>.2,1'OO . d d"Page 325 ... . . .. . . . .. . .9:(600 . .. ....... . . ..,.... . . . ....... ......... ..... . ..... . .....,.. . . . ........... .... . ................ .. . ..... . ..,. .. . . ....... .. ... .... ...... ....... .. .... .. . . . . . . . . . . ... . 90,000 }~~ d' ... ....... ..,........ . . ... ..... ........ . ... ......-.... ..... .. . .,...... ... - -.. .... ............ ....,... ..... . ..... .... .. ... ........ .... . ...... .. . ....... . . . .. ........ ......,.. d27))60'" . d . i:~~OOO.<..:: ." d;O,OOO .(~: .. ..:.......:..~,OOIt ... .. ....:.:. :'\\]'~0Cl0' ,.::::.:<:. . . . . . ... .. ..... . .. . '.. ... .. . . .. 20,000 . .. ,. . "..... .... .' . . . ., . ... . ... . ..... .. H 60,000 .". .... : ...: :'~;\XlG 10,000 . .. .""",. . ,"':': :':",":'':~:'- HS,900 . . ,.. .' ..... . ." . .'. -... . . .. . ... ... . . . . , . ,.,. . ... . 'H ..' ..'3:500 . 85,600 $,Ol)E) 1896 BUDGET 2000 2002 2004 2006 2008 , I I ---------------------------------------1 2010 2011 2012 2013 2014 2015 I 2001 2003 2005 2007 2009 ... ...... ......... .. 20,000 ~ 110,000 &:,000 2,000 2,QOO .$;QQO 3,000. 7,000 4,000. CITY OF COLUMBIA HEIGHTS ., EQUIPMENT PROJECTIONS FOR THE CAPITAL EQUIPMENT REPLACEMENT FUND Oesalltion 01 Item Date 01 Original Lie Purchase Prol. Trade- In Date Proj. Cost Depree. on Replacemenl Year and the EstllTl8ted Cost 10 Replace Current ------__________________________. Value Paid In 1995 1994 1995 1996 1997 1998 1999 Park 02348 Pifk . . ::::::JII234C:' Park . H0234E PMk::,{::;::a3S Park HHH0237 flark . ..:<.:.:._ Park H0241 Pifk :: :,::J2UtA Park 283 PMk :':.:}:',,}G8S Park . H 02858 M: '.'.:.:':..:.,.0210. ParkHHHHPK Pifk :"':}:pt( Park . ..H H..p!< PMk ...........::::,::PK.. p&rk"..H.....PK PWII. ',,'{{{{f!K. Park PI< MT Snowblower Anach 10 1988 M.r~~%. lOH.. J" MT Mower Anaehment 6 1992 :'~_ofj~.~((:}, ... ,:'tt{:<'311 Torol345 Groundsmaster"f' 1990 ::::::'f~'GMW188~ .:.,::,::::. ::::,.. He- :..":::,,.:::.::119;! . Power Un~ ioi 241 Ai:::;:':::):):":::"::':::::::;',? . ... H "'992 ''''':~.MoVili':DdTtn ,{l,):{llJD H FOrd 3000 (1 023CtrilCtor) "'H 25HH"1i:iio :)'-3lJ3OT_lit.......... .......... ){,:}2C ,:,:",::",1190.- .. Metro fUrl plilrie H 20 1988 <=~rrJ~i~~~~')~:f'::l=~ :~14Pfol~tml .. . .,::1 ({{{:tIlll3 HbY8rhe8dRadiaiAimsiiw 15 1984 J~~i'~~~}::) )',:))10::<:1193 Snapper Snowthrower 7 ........'994 ~~!~ ::":,:":.:,:,'~{~(~~ 1998 3,000 2,100 3,000 ':::~~/{~~:.:/':'{:t~ ..,.::::<:,..:<.:::::::::.:.::.:}:::::..:..........':..:::)~~..,..,..... :::::::::ues (/.1. .4. .,.mlooo. '.: ...:)(, .:.:.:.:.:.:.:21MIOll .::.:.:.::'::':::::'::'::.:':-:':':::: :,.:.. :::,:,'::,:.::',:,:::::,:::,:,.:'::,': ..... :::,::,:,...: :":"::":'":::,,,,:,.,::- /:J;t'O!>>:..: ',:. : "'1997 H....1o,oooHH.. .14.600 ... ::;.;.~.!.:.:.::::r!.::;::....:"..:::~!...:....',',:::;'::.:.::::.::.::::::'..:,:::::...:.:::::'",:,.:::::H::..::::..,::.:::::.:.:::::::,'."'::.,.,.:.:""...,.,., ,:.:,.'1,~ 1995 TRADE IN FOR LAWN SWEEPER IN 1995 :t}:i!01'Q:::~.<<lO .. . .t::,ma~ 2008 3,750 1,313 . .:'~::::.}=))~~'i~:~ .. ......../'~.~ .. ... .........),~::/.,~:{]llil9Q:::;}>::. . . IiOOO j~" ... 451 . . ...... ...........", ..........................................'.......... .......::...;.:-:.:.:-:.:-:.:-:.::-:-:.:.....:::.:.;.:.:-:.:... ....:,.:::=....::..::;~......,::r.i:.~::::.:~...::....:.................... ........:...........:........:....::..:...........:..:..................... .. .:.............:.:.....:..:..:.....,........... ... .1,000 2001 1,000 143 '856 . .............................. .. ,~c~>:::':',::/,::.:)):~:a(!OQ ..... ... .. ...... .:.::':"':',':. ....,,':,:,::,...'.':::.,::< ........ :Jt:P.J.iIl:lli~..fn'95 .. ... . ..H.... .... H...... 6,000'OC),;n~Ut '''H'' _H Eng ~ Eng EftiiI Eng .:>:&l13 ......0409 ...::...::.ENG .,... ENG :'):::':&NG . .... ENG . .'~'OOIlIillil: ',..:., ,::;"',.:".,;:;}(:. .',,/c':::?"O<,: . Chevy Van .... . .. . ........... .15 . :~J;M:::<:::'::::<.:::>"JG. Sh8lp Copier wlDuplex .. ... '7. .~~~. UNIX Operating System :',::;::,:UHI3 1992 ::':':"1:989 . . ........ . " 1989 . ..:::./,41189 ... "1991 >....::',:2!)Q3. 2007 ,1_ 1997 ..1$97 .....'999 {t;Z,$OO I~~ 6.000 :~();OOO . ....... . "25,000 .. ::; :</\:~'?~2~$QQ :;:: :::-:::-:::...;...... ......"..:.::-:. : :; :::;'. ';'".::;.;::::':':: ::?::::{::':: :;::';; ;.::::::>:>:...... .. ..... .. .3.040 '. >:' .... ,:.:a1llo .))"" .... 4.286 : .:J',5W<> .:." ... '0,714 .. . ...<:.;$00 . - p.... ......... .". .. . . . . .. '. ...... . 25,000 $IJll ::.. '<''Q309 :Tr.aliCl"'~::.~. :,.:... .. :.'.>:.. :"1'0: . .. :/l995 .,. . .2005. ..,,:>,"1:,500 ,,:. .::., :.;500 : Sign . 0315 .HFOi-CvF250 PiCkup . .".'15 1986 2001 22.ooo....HH13.200 . ~. .,.. ...9-1U)<~.~ .>,~....................:)15:..)..... :',",8 .. .:::~... ........~QQO.... .........>...~~ ....>. ~ :' :'~~l .:,'$UC~!ilU. : :..::,. '.::'. ::.,':::::-,'10 ' . ":c:<J963 ):>::)1* :.. .,,::::$;000 .:":..:.';':,..}S;500. Ree 0403.ChevCaprice4DR 10 1987 1997 5,000 4,000 ~cl ...SHbP<'g:t~~ .>):.....~~ . .i'~:: ..... ..=/~:~ ......). ......~~.. .... . ~ . :.::... .'lill$.. :'~1Ic Po!lIl.:~r . ,,>/,: . '. :,:::'::'.10 '. .::,.:. :1:~ .,., ,:.:2(iOS . '.'" .a(lQl) . ,>..:.:: . : ::jl,00(l .:," ,. ,.'" '. .:..::::.:....: :<4;$00 ,.. .:. Bldlrisp. 0407. Dodge OmniHHi; . ."1989"1995'10.873 ... "10,873 . "H10,873 GeftG()'o't ...:M~CQ~~ ..S ......1993 .. ....~~ ...~.OOO .'. ...8.000 g:.~:~=fQ=F~l$ti. . '~ . .1~~=~.:=:..<::= Gen Govt ... Microform Machine 10 1994 2004 25.000 2.500 5,696 . : ,'ro,QOO". ." . ..... .: :.::,. "..: ..: :.':6.ilOIl :.::: ...,.:..' ..:.. . : :., .......,. . . . :-::: : :..'>.c . .., . . 25,000 C.C. Rebudrj8ied lrom 94 to 95 ~. JOTAlG!NEl1IJ4U!tlNO H . .'4;q~.~ . . .... .~._1$.t1.~,i!llt ...n;$~~al$il~ ...~,llQO)~.'4on .1~t1:OO ANNUAL FUNDING INTEREST EARNINGS ~~~~... 140.000 140.000 140.000 140.000 140,000 140.000 121.867 191,856 167.129 168,998 166.907 162.783 )::)a.48ll;2!jC):3:.34U1.3UttUt~1~.33jftr48.lU6U56:'t36~.'3a9 . WATER FUND water Water w.er Water W. Water water . Water w.- Water W. Water ))(GU7 :~.:ffiftt"E1SOV8li:' ...... .... ...:::, ":.:.:.::-:.:10 . ..,:,::::JItl5:.::-:::A185 })'.OOO :<.:/:::::.:';:>>,ilOQ' ... t/:i/):,::::::'-.Wl) 'O"7A~liMirtorfor.117 ..... """"1"0 .. ....,993.......2003.1.0:000 2,000 :::"::::0118 "~~. .::::::::':':'::':::::::,:::::-:-::,: :,20::, ,};':4lJ1~::::,.:)1198 :::]!O~OOO ::.. :::'.1:Uloo .... ).::t/}}}.:::/ ....... ..... ............\:::::,:::,:'(((~CMI.OO: ' ;~~~;~~~~.~~ ({.~..';:;~=...."'.~=~. ..:~.~~::::-:::;~;~~... ....::;;:;::::<:::.:. ...':1~MO/>2,~ .,~~:g~:~~=1~KW" .....H.~ ..:~~. ...~=..(~:~. ..>:<.;~i~;" 1'SO?'<.:'?":#i~ :.JI~~::.=:~iAu{/8r): .......:,.::::<::::~ . ..:::1I92,}::'20nr ,'::3aOOO ........ .:.:::)"t.~:},::,,::\:......... ....... . . .... . ... .........15,llOO . "H"HH~~=~or~' "',,~".'~::~.;,;:f::.:~;}:),~;= . ........ "H""H .. .. .. .... ........................... .3.000 .~">:'~:.F~Meterrest~d.. ..............36 ....1967H...f9si1 ....5.000 .............667 5.000 SUBTOTAL WATER FUND PRORATEDBE~ENFUNDS TOTAL WATER FUND ANNUAL FUNDING INTEREST EARNINGS 1::UMUlA~.~e 144.500 280.199 99,117 0 33,000 205,836 10.308 23,550 1.500 2.250 6.000 57.500 3.000 7.750 8.500 105.250 ,,)'124:699 : ': ,,:,:':'3Qi{Q5a :....)f.lUlOll. . . ";:.:56.'550 ...:-:3.750 ,..:. : ':1lt.750. , :' '16:000- "Hllt2S0 15.000 15.000 15.000 15.000 15.000 15.000 7,153 8,654 7.009 7.922 8,381 6.250 . ..:: :..:: ,..::,.. : . :' ::::,".:,,:.'.;J73:.~81'. .1:40;,.15 .. :,:1;68.444 .. ''1$7;$11.. . :t2i4J191 .... #JHI7 Hpage327 1996 BUDGET 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 I --------------------------------------1 2010 2011 2012 2013 2014 2015 I . . . .... .. .. . . .. ... . ..... . .. . ..., 5:200. .. . .. . .,:"'^^' :...:::........:..::.~.~:: .... . . ... . .. ... " . .. .... ..... . ....... 6,900 7,500 . . . . ... .... . . .. ... ... . . . .. .. .... .... .. . . . . . . ... . ...". . . .... . 11,500 ...,~.:. ~~ .,.'$l:(~ 140.000 168,367 140,000 167,240 140,000 171,782 140,000 171.789 140.000 173,403 140.000 174,481 140,000 165,313 140,000 161,927 140,000 170,404 140,000 168,152 140,000 176,029 140,000 155,808 140,000 158,336 140,000 153,338 140.000 145.840 140,000 141,264 ..~.. ....'... .' :.:.:.:.:...:..... ,..... o 8,300 1,430 1,325 o 28.350 10,000 3,363 1.150 o 40,000 18.500 4.773 16,725 o 4.050 o 28.200 o 18,550 o 8.375 3.080 o 30,000 5.088 35.750 14.850 o 1.050 47.000 12,500 15.000 1,900 15.000 2.330 15.000 3,059 15,000 2.544 15.000 2,753 15.000 3.583 15,000 1,587 15,000 1,342 15,000 1,956 15,000 1,394 15,000 1,287 15,000 1.682 15.000 2.362 15,000 1,476 15,000 (230) 15,000 456 CITY OF COLUMBIA HEIGHTS EQUIPMENT PROJECTIONS FOR THE CAPITAL EQUIPMENT REPLACEMENT FUND DescrlItion of Item Date of Original LWe Purchese Pro,. Trade- In Date Proj. Co51 DepnIC. on Replacement Year and the EstllNlted COSl to Replace Current ------------------------------------------------. Value Paid In 1995 1994 1995 1996 1997 1998 1999 SEWER FUND t::... ...~~~:+:~:~Jy;~~~i~ uuu:::~:::1"~ .. ..~...;:'1~~)\ U. {(':~r .u uu.u. .uu UU.U.uu .uu:::. .U. ~... ,.)On.U)+.:FCli'4Ui1T.~V~.... ........:.::::::::..::.:~. ..:...:..::)t~. :..,:.....]!017 :..::...:..:...:....:..:...... ............ .. . ~,;..:~~:.~~~.. X...,,.,~.:-:::~.':=....,.......:~::)~:=.....:..:.:...:.l:;t:.... "':..,..:....,.. sewer .olloA.uTractodOrTV Un. .uu.. uu.uuu10uuuuuuOu.u 1996 7,500 6,750 u.u.u.uU 7,500 __..:..:,:,:.:'.126:'..:OIlWI~:40KW:~,UOJ;:",20:::,..::..,:ftl:70O::,}........~1_ u.:)'t:5~<<lO .:.: .uU.. U uu.::u U .::. $ewer'0149 .uFofdF2504x4 Pk:i\UP' uuuuuu3(j UUl965. 1995 uuui8,000 . .uu.28:llOO ~ :..~~~.;~:~~.~~:.}.,JIl.tu}f:"7,),~,(.,~~ ..u ,:f~u.uuu. . .uu.u..u.U u.uuu.......'.:,.:'uu SUBTOTAL SEWER FUND 229,000 65,410 0 28,000 PRORATED BETWEEN FUNDS 280,199 205,836 10,306 23,550 U28;600 U U U. ..1:'....... ::::::::::.:::::~~~ 7,500 2,250 o 7,750 15,000 8,500 o 105,250 TOTAL SEWER FUND ANNUAL FUNDING INTEREST EARNINGS ~1MiIi!~~lE:i'. :,)$09"t!t.....:).....rh~41,' }imJill8 ~}....6:'i:l6O::.:,)~tlS'O>:/ )~1;.1SO '>{:B;5Ol>~ (~'oSJiSO. 25,000 25.000 25,000 25,000 25.000 25,000 8,936 11,436 10,681 11,977 13,439 14,185 . . ..:.,.:...::.: :'::,.., ":....:.:),,X228J'2tl }::'2tl.tt2':. '.,t!3t,'543 .....,..770 '. ".283;'1ot. :."'.Zf7,&44: GARAGE FUND GIlr:~.....~.~fot41F21l) .....'.... .. .. ...... ... Garage 0013 . Multi-Cleari Scritlb8r . ~ .......~..:~..'~El.t;.~)..::<... Garage 0371 - Ingersol Rand'10 Air ~-age . .:0372~~WlBh. ..:...... . .. Garage u0375 . Sun AUto AI'lalyzer . U ~,,:~1..~Cfil/l. .. Garage . 0425 ~ FordlE375 (Bo05lers) ~.ge .'$fo!OP...~~~~r .... Garage SHOP . Arc Welder w/Gun ~age ;t"'$Q,~)~~tll!1k Garage MISC - Fiberglass Buried Tank ~.\llISC;.fltHI~~T~~.. ..... Gara!18 MiSe . Fiberglass Buried Tank ~. ,$.HOP .JJ)ll1=llet,~:.......:".':. Garage SHOP . Rogers Hydraulic Press ~...$I'lOP .~1l!t~~. .)> Gara!18 SHOP Cycle Biasi Bead #310 ~'.~...:~~J,:~~.". Garage SHOP Wheel Balancer $....:SflQP..~)~li(. ~): ,..:..... '.,'l~. ,.,.:i.,1;lt7il , ..10 ....1985 .... ::.....:.....'.:,1<9704 .. 40 1973 .:,'./.:.::.10. ..: .)1989 25 1973 :....',.:.:.:"...,40 .,::.]i72 . . ..... .15 .. 1984 . ... ..:.::. .:..~..:t5 ....1:9112 . 10 1992 '. ., '.)30. ,)1'989 30 1988 . .. ....:.:..:.:3(l: : .....,:,1;969 . ....:io 1989 ....i~.. ,....."JD91 40 1960 . .: ...: :........: 10.:. :...:..:.4ll87. 30 1968 ::: "?::::::=::;::{" ;';:::}:::::::::":; MW .....36.. ".1969 ..' .,:':.......:,..,.:,..,:,:,.: ..i .' . . ...,..:....'\NEW ..:., Jfi6 .. : ..,25.000 :..,.....,:....: .'.2a.333 .. . ,.:",.':.:': .:. :: ,::, .:::,....:, ..': .....:.) ,..'\25.000. ......... ~ :::')).:':.. ,.,.: ...... ..~.=. ..~~::g ....J~::g .u... .. .....................,,~R:~~ui. 2013 6,000 3,300 . ... J- ..(:.~.~ ...' ::.':..:.:..Ji3.80.:.:",."'.".. 1998 10,000 8,800 :. :"::201~.~5~00Cl:. ..::..r4;~7S ....: .:... , ,.. .. .....:i. .<.~;~ ...:......>~'~. 2002 1,980 594 ...:,':..201:11 ...)~.<<lO....:. ...:....'QOQ u2018 12.000 2,800 :',1~ :{1Q;00Cl.:..:)$2.QOO .2019 . . 30,000 . .......6,000 ....:.......~ .,("~~,,).J~.. ....... 2000 6,000 5,250 .: .,...:::.1891 ...,..Ji..QOCl. :'::,:":","': ,'.:..::..~ .: . :.::.,':',,: "'.:." , . , , : " "::.:.,,.: "?~).<,},'.".}).)I;,~.', .... ... . .u"1998 5,000 4,500 .... 5;006 ,": :;:;::::.... ...... '.' '....:.. ~}{~OOO., :{~;:\< ~<:'?: }:}:~$}:::'~:.>':':: : . ....i~~=.)..~,~.~.....): ..;!;~ . . . ... .. .... . . ... ....... ,.. .... .... . ."' . ..... . .., .... ... .... . ...... .... ,. ..... . . .. ... .....", . . ,,,,~~OOQ ..........................;....;..........;..:.......:.:..~:d!..:::.....:..~............................ . SUBTOTAL GARAGE FUND PRORATEDBE~ENFUNpS TOTAL GARAGE FUND ANNUAL FUNDING INTiREST EARNINGS 281,360 o 175.552 o o o o 28,000 o 0 5,000 15,000 62,300 000 ,.,','1111"" :.""::,:'1mtiS2:..':' ':.'.':",.:':'::.0." ..:.,):,:.)~t :.),.;,ooo'.:=:;,) .'.'cOOO::.'.:,4fi:OOO ... ':12;300 4.000 1.894 4,000 2,643 4,000 2,975 4,000 1,924 4,000 1,970 4,000 1,519 ~~.,~ ....:.".}:,..:..:: .:',.,'",:)}.,/,'..,:'."""':.:..:.".,':':':... ..........':':...:,:....:.:::::'.:<.~,.:;.:\)..../)t....}: "'.'..'52';861.'.',. :':':..;504, '.:"','3Il.f1t'.. ,.,...,.;~.., ..:::;;aUl13 ..:'.:1211.408\ Page 329 1l1l16 BUDGET 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 -----------------------------1 2012 2013 2014 2015 I o 8,300 o 0 1,325 28,350 o 3,363 o 7,000 45,000 13,000 0 0 o 18,500 16,725 4,050 28.200 18.550 o 8.375 o o o 0 5,088 14,850 o 0 1,050 12,500 ... ':;,:,.;aoo::,) ,:;':)I~: :;,:,a_ :,,:.;:;ll3aS :]f:':,: :,&:100' ':i::;;:IH,a$': ::;;:'l?jjSO: ,:;':,:,B~,:::;':::)i':.tSS/}:::),:',:::::..::::.:::,::::".:;;::,:::':':'D',:,,:,,:,:{,:::~:Rliir:;,::,:,:,',U,MG::::,::}:;':';]iso: .::'.:,:t:2SJO' 25,000 25,000 25,000 25.000 25,000 25,000 25,000 25,000 25,000 25,000 25.000 25,000 25,000 25,000 25,000 25,000 10,882 12,261 14,058 14,594 16,405 18,475 19,374 18,507 19,829 20,661 22,016 23,948 26,396 28,711 30,654 33,385 . ..245;226:211:1$3 :291.a11"::32$.102:":189';507... :'387.482' . :J7(t131..,:::- -. :"':,'1&217 ,:;':MCHI28",:iQ&.969. .,$2l,.-tt: ::57""'" :,:.,.$." ::,':_:192:.713;571 . . ... .. '. . .. .. .. . .. .... . - .,., ... .. .. , .... . 13,000 .. .. .... ... ... ..... .. ....... .... ,...... . .... o. .... .. ...., 0... ...... ... ..... ,.. ....... '" . ""..e;iHltl '. . .. .'. . . '.:.' ..' . .i::~;.O(l i: ....... .:,} ':::::'(}",999 . .......... . . . . . . . . . . . . . . . . .. ... . . . ....................... . ................., 0... .............. .. ........""..-............ ..::~r~..::/:.. 1,980 ........ .. .. ..". ,.. .... . ... . . . . . . ....-..,., ..... ,.....,-,.... ... . ....... . . . . . . ....,. ".... ... ........... ..... ... .. ...... ..... .... .- ...... .....,. ........ ...... ..... .... .. ....n .... . .............. . ...... . ...... .,..... .. .................. .. ........... .... ..... ...... .......... . ................. ,.. ...... ........... ................. .... . .... . ...... . . ....... ,., .... . . ..............."........ . . . . ... . .... .. ........... ............... ......."., ... ,..,.. ................... ... .. '" .. ......... . .. . .... ....... .. . ... ,.. . .. . . ..... ... . 6.000 . .. ..............:........:::..:.:...:..:..6...lQ(J.::.:'::::::.:.:.".: ... .... ............ . ..... ..................... . ...... . . . . .. . ... ... ....,.. .,.. .. .... . .. ....... . . . . . ... . . .... . . . .... ....... . . ..... .. .... . ... .......................... .... .. ..... .......... ..... . . ............. ......... . .. .... ........... .... ........ .... . ............ . ...... ............,...... . . ... . ..................... ............... , ... . .... . ........ ........ ... .........."... ..... ........".." "........... . ... ........,,,... ... ................. 6.000 o o o 1,980 o o o 8.000 13,000 o 0 4,500 o 8,800 o o o 2,800 o o 27,000 27.200 o 0 0 6,000 o o 15.000 o 0 . ..:}~UlOO..:.:: ..::..:.:..tt. .,""':1~080' ",},/':/:':'Cf,: ::}.;:;;:..:ooo ..' :.:,11:000"::. ::}:;il5OO.::: ::(}IJIOO:'." }:,,:,:,(f ":}:,::,:I;800 ":::0 /'::'27l1OO: :;:;;;:;;I7;lOO :;:;;,',:;:;;:aOOG '}}::,\., ''0 .: ::/1:S,ClO(). 4.000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4.000 4.000 4,000 4,000 (1,320) (1,486) (1,361) (1,328) (1,194) (1,454) (1,977) (2,100) (2,445) (2,368) (2,426) (2,347) (3,615) (4,955) (5,303) (5.368) :~,1a) :::127.2l5'1' :: J2I5fi6;) ,,:m:"UUl~~. :,:m.Gm".':]I9,SStl .:]42:'oom' l"'"tot} Mll1i4~ '::':l4&&21l: ::f4S,Ml) : ::rm::~F".J.;nOr:'nElI8S~:l1O:1:.368l U23J'371 Page 330 CITY OF COLUMBIA HEIGHTS EQUIPMENT PROJECTIONS FOR THE CAPITAl EQUIPMENT REPLACEMENT FUND Desa1>tion of Item Date of Original Life Purchase Pro,. Trade- In Date Proj. Cost Dllpf8C. on Replacement Year and the EstllTl8ted Cos! to Replace Current ------------------------------------------------. Value Paid In 1995 1994 1995 1996 1997 1998 1999 SEWEA/WA TER FUND ~:';Q1Q1'*,:HPftiI~~,:::?:/'i;4$: . .>~t9&l<::;::2006 ;)?$.ClO()::\4i~ :..):: ;.:. ::;.}<: .)i:: ... .. == :~~~.::::b~C=:~~:;;,;,',;:;,:~}:,~=;~ ,=);::~i:... ....,:.~:. ... .... ..... 1.50()<:::.... SewlWai" . 0106 ~.. WllckerOilij,lmlgnl purflj ................6 ........ .1990... .., 996. ....... .3.000.. ..~)>;::{::.i5<>O;;.::;:,::::;,:;:;::;: .;..: ..; ..;.:;.;;.;...:;;;;:;;:;:.;;:;<Cl""C.M :Girt;.;.;;.... ~.ml~<~J:8"J~~.:L:~g),~~= ......,~:J~:m...:':;~~. ~ ..ftn[,~{~:~ ..........,;,:;:41) }}'1193 :,}:2003.:(\~,900 ...::,:((iUO SewlWat 0113,6, ~Horida G8ni2200 vir 10 1989 1999 1.200 720 ~: ::ItI:4A:):~:~.I..."_llDP218D232: ~.: ....... :.: :-":':':':& ':')~:~:?]:882'. ;.:-:.1:198 :::::::::}::aooo: ~tt:\f}~~ :0::::::;:;:;:;:::::;:;:::::,': ::.:: ::::::::: :.:::::::-:::::-:::::.::: :\:::::aGQO:.. ;':::-:. :/:::;::::: ?>"?:<;}::::: ....:.. . . SiiWtWai .0'15~"PoitllbieGenHOnda '7" ....1993..2000....1.600 457 ~~.;:~n!~{~c~~a~<(I.\.lL1f.(~ ~\(~~~::(J,:~ .... . ... .;;.;...;.;.;;.....;;;. ........ .. ~::~~~:,~:~.~~~~~~.. ... ....'.~~::::=:,.)~t}~~::~\,)~:~':~ .. ..... ~~~;:;.=~r.~~kilkk) .. ...... }:~~ .:::l~..:~~~fl~.. . .....................4.06~..:..... ~.at .Q1:36.~.@i'CSki13fiOOW4tQ!i ::.1Q. ).1:'9.84'<:t~S.~,~.::28;SOO SawlWat 0136A ~Plow 10d36 Meyer .. PPPPPP10 .P1994P 2004 2.000 .............. 200 ~o:l..s"~~Alf~.:";l& ../"~~iJ~.J.;~: .):"'00 5ewtWat0148 . 6rian Geneiilior{MSC)p 20 1967 1997 7.500 6.750 ~01SO" ;OftattGfln85 .'. ;;;::;:...: ::.:.. ;..... ... .....: .;lW .:: ::4918 ::}:.:.:1fi8 :.:;;.;;'2.000 .... ,:.::; J:;1(j() SewtWat 0152 ~GoI'l118nRuPi:> Pu"" . 1 0 1982. .1997 . PS.OOO 4.000 1!liWiIIW.at . .:;m'6:!.;.:~G."(Po~} .;,....:::.: ::20' . :;<:::1'919 .:.: ;:11l99 . ;;. :.:.1;31)0 :,:,;. .' ;...;t.'lMO . SewlWat 0167. 5500-55011J (Backhoe) .25" . 1969 . 1999 2OO.<iOO". .... 168.000 ~'.o:llO. :flifd~26l)PIOPd\1;lp.t& ..:1991.. .. ..'~" .\~S.QOO ... ....:$.&61 . SewlWat 0200. For0'F35O 4 X 4 15 1987 2002 40.000 21,333 ~ .~" .~. . Row Wf2O(). :' .0:,;; ;.:. :;; ::::",;:.;. ;.15: ..:, ,.4987 ..: :.'2002 . : :';5.000 : : J!,861 ;..:..... SewlWaiSrw.~. AiUm TrenCh shillld. . 20 19892009 "P7.500 2,250 ~SIW :. . :~.T"'nQl SIl~Gfi,tE Ute. : ; ; .;16 :.: '.: 1~2 ;. .;.2002.:.. ,:$,500; .::t.'f!Sll. . . : . =~,,~~IeLOcai~r "i. >.~:~ .= P~::g. P I= .. ... SewlWatSIW Video Equip 7 1990 1997 3,000 2,143 sewJW&tSIWt ,,;MUtetCOtillblPaliiil>};. ....40 .plll68 . ..:000050.000 ptI;3,7S0 >.. . SewtWa.0294 . Splllld ShoreSaieIY Shoring 20 1979 1999 5,000 4,000 1.200 ..... ....1;5;000. ........... . . ;:::::::::::::::::;:.:...........,.,. . .. ..:1=-,'$00 ..) . .............. ." .......... ......... ".n'" . ........ ...... ..... ... ......... .. ...... .... .. ..... ....,... ..n.. . ..... ..... ......... ... ..... .... ...... .... . . .. ... ... . .. ..Pi,5oo...... ....; ;;.;..;;..: ...,: .;.; ..;:.:. >. ,.:(zooo. ....5:000.... .. . "1;300 200,000 '.. . .... . .... . ... ..... ..' ". ",.., 3,000 .. ..... . ... 3.000 .5.000 TOTAL PRORATED BETWEEN FUNDS SEWER WATER FlECAPOF~r~~11ijI.1~~fl;lf(f)$ 560,398 280.199 280,199 . . .;:;;;;}iSO.-398 411.672 20.616 47.100 205,836 10.308 23.550 205.836 10.308 23.550 4.500 15.500 17.000 210.500 2.250 7,750 8.500 105.250 2.250 7.750 8.500 105.250 ., ;;411~$n. .>';:eG,i!1I1 : ;;'!$7;HIO .., :4,500;; :;:1S~ .::1'7,000.. .210'.500 Page 331 11116 BUDGET -----------------1 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 : 'l:t.:oQg ... .~.:<: :;:::::. :': =:::::r:::<:.:::.,: . ," :::;:; )~~~:~~>~~,~,~: H1 ;600H .........?,\~>~~;.$Q. . . ::'. ",)?.\~$;(lQC) 40,000 :)~.900 H..),~ : ."$,i)Oll . . . . - ... ... . . ........ . .. . ..... ,. .. .. .... n... . "' n. . .. ., . "' ' .,...... .....".... 0 10,175 29,700 2,100 25,000 0 5,088 14,850 1,050 12,500 0 5,088 14,850 1,050 12,500 16,600 8,300 8,300 2,650 56,700 1,325 28,350 1,325 28,350 6,725 3,363 3,363 o 37,000 33.450 o 18,500 16,725 o 18,500 16,725 8,100 56,400 37,100 16,750 4,050 28.200 18,550 8,375 4,050 28,200 18,550 8,375 .:t6~<<lQ . .. '.2.850 "56;700.':"$,725:. .......,~.:.:..31.QOO. H::aa,450 :. <::il100 .:}56.<400 ,.':",,3:1';1'00:, :\'1:&7:50 .:.<,:..::.,.;0 :. ,}to.t1S:::,2t;700.. :.:.Jt1:00 ..::25;000 Page 332 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 333 CITY OF COLUMBIA HEIGHTS 1996 BUDGET USE OF FUND BALANCE AS OF OCTOBER 31,1995 1995 BUDGETED CASH FLOW 1995 1995 AVAILABLE USE OF & LOAN BUDGET ENDING FUND FUND BALANCE FUND BALANCE NEEDS ADJUSTMENTS FUND BALANCE GENERAL J 3,430,141 (65,595) (2,998,510) (302,438) 63,598 SPECIAL REVENUE: STATE AID MAINTENANCE' 119,465 35,606 (132,445) (12,100) 10,526 CABLE TELEVISION2 335,004 (4,729) (7,165) 323,110 PARA TRANSIT 55,555 (12,614) 42,941 L1BRARy3 30,648 (9,231) (199,431 ) 200,000 21,986 CONFISCATED PROPERTY 0 0 DARE PROGRAM 1,710 119 1,829 FAST COPS4 0 76,363 76,363 FEDERAL POLICE GRANT 119.n2 (49,284) 70,488 PROJECT PRIDE 3,302 (1,350) 1,952 PARKING RAMP 603,132 603,132 HOUSING MORTGAGE 466,261 (453,478) 12,783 RECREATION CONTRIBUTED PROJECTS 4,614 4,614 CONTRIBUTED PROJECTS 24,599 24,599 CAPITAL PROJECTS: STATE AID CONSTRUCTION (59,317) 13,417 (45,900) CAPITAL IMPROVEMENT GEN GOVT BLDGs 317,751 (39,450) (41,888) 236,413 CAPITAL IMPROVEMENT PARKS 319,246 (355,650) (36,404) INFRASTRUCTURE 543,841 155,000 698,841 CAPITAL EQUIPMENT REPLACEMENT:6 0 GENERAL 3,081,526 (191,722) (5,115) 2,884,689 SEWER 200,133 (12.508) 187,625 WATER 158,500 (24,985) 133,515 GARAGE 44,936 6,572 51,508 ENTERPRISE FUNDS WATER UTILlTY8 1,534,524 (187,308) (1,119,637) (5,000) 222,579 SEWER UTILI'fY9 1,474,332 (239,034) (1,467,733) (5,000) (237,435) REFUSE UTILlTYIO 912,818 106,537 (280.300) (6,000) 733,055 LIQUOR 1,227,659 36,478 (1,226.047) 38,090 CAPITAL CONSTRUCTION-WA TERII 335,079 (112,500) (3,833) 218,746 CAPTIAL CONSTRUCTION-SEWER 12 2,038,759 (80,000) (1,066,883) (114,634) m,242 INTERNAL SERVICE FUNDS CENTRAL GARAGE 255,147 (38,074) 217,073 ENERGY MANAGEMENT (8,282) (69,610) (77 ,892) DATA PROCESSING 49,265 (16,670) 32,595 INSURANCE 938,887 BUDGET ADJUSTMENTS IGENERAL -76,363 FAST COPS; ?oo,ooo TRANSFER TO LIBRARY; 6,104 POLICE CURFEW FACILITY; 5,000 MSC STORAGE BUILDING; 4,121 PROPERTY TAXES 500 BUILDING; 5,850 POLICE CHIEF SELECTION; 5,000 PROJECT SAFETY NET 2CABLE TELEVISION - 5,565 AIR CONDITIONING; 1,600 GEN GOVT BLDG IMPROVEMENTS 3L1BRARY - 200,000 TRANSFER FROM GENERAL FUND 4FAST COPS - 76,363 TRANSFER FROM GENERAL FUND sCAPITAL IMPROVEMENT GENERAL GOVERNMENT BLDG - 30,496 BUILDING IMPROVEMENTS; 3,833 MSC STORAGE BUILDING; 7.559 OFFICE EQUIPMENT 6CAPITAL EQUIPMENT REPLACEMENT GENERAL. 5,115 POLICE CAR 'STATE AID MAINTENANCE -12,100 40TH AVE REPLACEMENT LIGHTS 8WATER - 5,000 MSC STORAGE BUILDING 9SEWER - 5,000 MSC STORAGE BUILDING lORE FUSE - 6,000 MSC STORAGE BUILDING llCAPITAl CONSTRUCTION-WATER - 3,833 MSC STORAGE BUILDING 12CAPITAL CONSTRUCTION-SEWER - 3,834 MSC STORAGE BUILDING; 5,6n FENCING; 42,743 SANITARY SEWER LINING; 62.380 52ND AVE ROODWAY & CLOVER POND DIVERSION F,"-........'CludgIIIe........._., Page 334 CITY OF COLUMBIA HEIGHTS 1996 BUDGET FIVE YEAR PROJECTION TAX SUPPORTED FUNDS GENERAL FUND AND UBRARY FUND TOTALS TOTALS TOTALS TOTALS TOTALS 1995 1996 1997 1998 1999 Expenditures Personal Services 4,678,162 4,833,534 4,978,540 5,127,896 5,281,733 Supplies 419,935 392,030 403,791 415,905 428,382 Other Services 1,475,281 1,484,958 1,529.507 1,575,392 1,622.654 Capital Outlay 86,703 82,927 85,415 87,9n 90,617 Contingencies & Transfers 363,373 632,747 431,309 444,249 457,576 ::jl.-::_alQr..,:::::::::::~:::::::::::::.::.:::::::::::t:::::I::Irl~o.2a~_:"~::::::::tlillen:S$::I:::::::::rZ'.;12.;$&2:::~~:::I~.I:~.I~I::::I:7.1~.jI: Revenues Lic & Permits 128,450 131,450 131,450 131 ,450 131,450 Charges for Services 356,761 359,761 359,761 359,761 359,761 Fines & Forfeits 110,000 103,000 103.000 103,000 103,000 Miscellaneous 185,180 165,680 165,680 165,680 165,680 Non-Revenue Receipts 17,000 35,050 35,050 35,050 35,050 Transfers In 415,126 409,866 422,162 434,827 447,872 Intergovernmental 96,067 151,495 151,495 151,495 151,495 Local Gov Aid 2,052.835 2,111.917 2,111,917 2,111,917 2,111,917 H.A.C.A. 978,510 940,082 940.082 940,082 940,082 Area-Wide Tax 603,621 688,931 688.931 688,931 688,931 ::IiII~'d:::-:::::::::'::O:-:::'::::::::::::::::'::::::::::::::~:::~:::':::I~R$~II.Qj:::::::::t::IJ.~Z~I~:::~:'~,::I;':1~ila$-::::I~j:R~:':E::_:-I,I~:~::al~2e: Use of Fund Balance 74,826 263,734 0 0 0 ::':~.t~-.yy:~-::,-::__.:,,':,::::::::::':.:,_-:::,::.:::::::.~:_:,:,::'::::-::::g~QQ$~Q;il:::::::::::-:::I~gl$~a$Q:-:-:::::::::::II~I~Qi4,::~:::a~I.~Ri--:::::::::I~11$~!7~4, % Of Local Levy Increase 3.00% 12.29% 9.06% 8.56% i;:t.,="Bu.I'm~d~'Hl.:.:::.::::::m::::,:::::::::m:ttio.23~454~m:'::~J.!SJ'~Ie'~'r:/'$12SWm:(:?7~l$j1.,g::::::~~s.S()1961 :nlil6.g' FYQJj:'lati.til::::::;::,::::::::.::::::::'::::::r::::1I .~.'_::::::::::;1~131~M:'::::::::::;:I~I$a~HI"":'::3~1a1tl-::::::::::I~laa~1M liifff:IIi'::liid.i:III$":':::':::':::::::::::::::I:::::;::':::::1~'I.II;IU::::::::::::::::::l.i.'t:~7I8.'::::::::::::1~312~.3'-'::::::I~.I~:':II:':::::::l.i$.ls~ila.. ASSUMPnONS: Expenditure inflation factors are at 3% while revenue remains constant with the exception of transfers which will increase by 3%. 1:\home\fean.a\budgetll6lsumllaxsup4 Page 335 o OW Zen <~ 80 .0:: No.. en~oCS WOLO en~:im I-t-LL..... ::L>OO:: (!)I- 0 Wo::WLL ::LW~W <Q.W::> -OO::..J co 0:: (.)< ~Q.Z> ::>~-W 6-~~ (.)(.)W< LLZ..Jen O-XW W<::L ~enl-I- -<>(!) OWI-Z 0::__ 00> ZZ< - ::L Oen OW W..J en 0.. <~ m< X W W ::L I- co m ~~~~ . . .~ -~om~ .!!COco-('I) o ..... I- ' N "It Co.... 0 CO.....a)~ . . .~ ~""'COOC\l 0) N N - . .r:. CO? 0 LO('I)NS CO"ltN _cxigcxi..... o a) a)' o ('I)('I)-C\l .r:. N o I en OLOLO~ C":!~<<!LO N('I).....C\l ~ ('I) ('I) . .._~~ ..... (.) 88 ('I)LOCD~ ..........0) gg ~o)ocxi8 "It "It - . OLO c:.......... co :::J I 0 0 LO (.) - LO 0) 0) ..... W ..J co < > UJ < 0..0) ~ CD CD -:::J UJ UJ w- as as ::>as "C ! ! ..J> 0)00 ~:g UJ~.E.E t-! ! 8''0 '0 ~ -- Was I-CLCC: ~(.) &Om:::Jo) 0::)( oe <as ~O)EO) ~I- ..........<CL ..... ~~~~ . . .~ m~~~~ (50) a)..... 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Ii I CITY OF COLUMBIA HEIGHTS 1996 BUDGET ANOKA COUNTY PROPERTY TAXES City or Townshi School District 1993 Market Value 1994 Tax 1994 Market Value % Change 1995 Market % of Tax Tax Value Tax to Value Andover 11 94,800 1,287 100,300 1,496 5.8 16.2 1.49 15 94,800 1,387 100,300 1,523 5.8 9.8 1.52 Anoka 11 77,000 950 79,800 1,073 3.6 13.0 1.34 Blaine 11 80,400 1,013 83,500 1,126 3.9 11.2 1.35 12 80,400 1,073 83,500 1,156 3.9 7.7 1.38 .. ......... . . .. ..HHHHJ~ .H... ...80,400 ...HHHH992 .H..83,5oo HHH J,1 OOH .. 3.9.HJO.9 ..... . . .1.32 1ll1Ii!;..I:::::;::i::i::i::::::::::::I:::::::::::iiUI:::::::::i::i:mi::;t.~I~m.::::,:::i::i:::::i:::i:i:::::::::i::.:::::::ii:::::::::::::::Ii:II~.:::iIi::i:::::i::::::::~:i~:~i:i::':_;::i::I:i::i:i::iIi::i::I~I.I::i::::::::ii:i:i::i:i:I~I,::::::::i:::::::::::::~:~::t:::':~4Q: Coon Rapids 11 80,400 973 83,200 1 ,084 3.5 11.4 1.30 East8ethel 15 69,800 810 74,100 891 6.2 10.1 1.20 831 69,800 782 74,100 877 6.2 12.2 1.18 Fridley 11 77,700 928 79,600 1,011 2.4 9.0 1.27 13 77,700 1,028 79,600 1,149 2.4 11.7 1.44 14 77,700 1,040 79,600 1,107 2.4 6.5 1.39 16 77,700 908 79,600 987 2.4 8.7 1.24 Ham Lake 11 84,700 1,012 89,600 1,163 5.8 14.9 1.30 831 84,700 1,062 89,600 1,168 5.8 10.0 1.30 Uno Lakes 12 97,700 1,630 105,600 1,874 8.1 15.0 1.77 624 97,700 1,728 105,600 2,088 8.1 20.9 1.98 831 97,700 1,597 105,600 1,825 8.1 14.3 1.73 Oak Grove 11 80,600 1,164 87,100 1,366 8.1 17.4 1.57 15 80,600 1,244 87,100 1,390 8.1 11.7 1.60 Ramsey 11 85,700 1,089 91,800 1,285 7.1 18.0 1.40 728 85,700 1,193 91,800 1,275 7.1 6.9 1.39 Spring Lake Park 16 78,600 983 81,000 1,090 3.1 10.8 1.35 SOURCE: Star Tribune November21,1994 Page 38 Page 337 t:\h......\jMn..\budget96\eumlproptax ~ w " Q = CD E - ~ :J: " W :J: C ii5 :E = ..J o (,) LL o ~ U CiS CD CO CO y- &l y- ~ ~ CO C) (1) "'it - ::::J 0') C\I C\I U') U') .... 0 ~ e y- CO "'it_ ~ 0') CO 0 0 0 C\!. 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Z~ ~I w.... a: LL o Z o UJ a: c ~ :E o (,) Page 338 -" w, ~ .. ] t i ~ ~ ! 0( j ~ "' CITY OF COLUMBIA HEIGHTS 1996 BUDGET GENERAL FUND AND LIBRARY FUND COMPARISON OF 1995 AND 1996 TAXES BASED ON PROPOSED 1996 BUDGET CHANGE CHANGE 1995 1996 DOLLAR PERCENT AREA WIDE TAX 603,621 688,931 85,310 14.130/0 LOCAL LEVY 2,005,078 2,065,230 60,152 3.000/0 SUBTOTAL 2,608,699 2,754,161 145,462 5.580/0 HOMESTEAD 978,510 940,082 (38,428 -3.930/0 LOCAL GOV'T AID 2,052,835 2,111,917 59,082 2.880/0 TOTAL 5,640,044 5,806,160 166,116 2.950/0 Note: The above increase to the Local Levy, along with the valuation changes in residential, commercial & industrial properties, tax increment property, and the City's contribution to Fiscal Disparities, will result in an across-the-board tax increase of 1.230/0 in the City's portion of 1996 property taxes. F:IHOME\JEAN.AI8UOG ETll6\SUM\ TAXES'1 Page 339 CITY OF COLUMBIA HEIGHTS 1896 BUDGET 1995/96 TAX BASE COMPARISON 1995 Population: 18,999 Revenues 1995 9,168929 6,106,957 3061 972 1 034,134 556 837 7 577 958 603 621 1996 9117267 6,216,085 2 901 182 855 803 552 406 7 709 058 688 931 Percent Of Chen -0.570/0 1 .760/0 -5.540/0 -20.840/0 -0.80% 1.700k 12.380/0 LGA 2.052.835 2,111.917 2.800/0 HACA 978.510 940,082 -4.090/0 Certified Lew 2.608.699 2.754.161 5.280/0 Other 1.287.343 1.620.036 20.540/0 Total 6.927.387 7.426.196 6.720/0 _ A T R vefage ax ates City Tax Rate 26.460 26.790 1.230/0 County Tax Rate 29.946 28.150 -6.380/0 School Tax Rate 77.730 60.085 -29.37Ok Special Tax Rate 5.524 5.34 7 -3.310/0 Total Tax Rate 139.660 120.372 -16.020/0 af e a ue mDOS ono ax ase Residential 75.40/0 76.60/0 1.570/0 I ADartments 11.20/0 10.10/0 -10.890/0 Commercial/Industrial 12.40/0 12.20/0 -1.640/0 Farm 0.00/0 0.00/0 0.000/0 Other 1.00/0 1.10/0 9.090/0 M ktVI Co It I fT B ~I!HXIlSE86 Page 340 CITY OF COLUMBIA HEIGHTS Based on Payable 1996 Property Taxes Who gets your property tax - dollars? EXAMPLE: Property Tax on a $70,000 Columbia Heights home is $842.60 (100%) RETURNED AS SERVICES $187.53 · Police II fire protection · Street maintenance II plowing · Parks II trails · Recreation programs · Bldg . health inspections · Other City services 9411281 Page 341 School District '13 $420.60 (500/0) Anoka County $197.05 (23%) Special Districts $37.42 (50~) City of Columbia Heights $187.53 (220/0) - CITY OF COLUMBIA HEIGHTS Based on Payable 1996 Property Taxes _ Who gets your property tax dollars? EXAMPLE: Property Tax on an sao,ooo Columbia Heights home 18 $1,059.27 (100%) RETURNED AS SERVICES $235.75 · Police a fire protection · Street maintenance . plowing · Parka . trans · Recreation programs . Bldg . health inspections . Other City ..rvlces 8411281 Page 342 School District '13 $528.75 (SOOAa) Anoka County $247.72 (230/0) Special Districts $4 7 .05 (SOAa) City of Columbia Heights $235.75 (22%) WHAT WILL $20 A MONTH BUY? (Based on 1996 Property Tax) $201M0nth Buys Quality and Quantity In Columbia Heights Telephone ~. Dinner for 4 ..~ o Q .. . (] . . . ... .. ..; Cable TV o Garbage pick-up {) Columbia Heights City Services Parks The average home in Columbia Heights pays less than $20 per month In City real estate taxes. The average Columbia Heights' resident will spend $20 every month on various services and plsasures, I.e. pizza and pop for 4 at a local restaurant, basic ca~1e TV for the family, monthly phone services, etc. The best value for your money In Columbia Heights is still all of the City services that $20 of your monthly property tax will buy! (Based on an $80,000 home in Columbia Heights.) ClTYSEltV Page 343 tu 8 :::) ED I - c 5 U) w z z i ur ~ % " W % C iD :E :::) ..I o o I.L. o ~ (3 W D. ~ >- ED tu 8 :::) ED >- a: c :E :E :::) U) c z :::) I.L. >- a: C a: ED :i c z C ..I C ~ w z w " (/) w ::>> z w > W II: Q Z ::>> u. ~ C II: CD ::i Q Z C ... 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B: "" CITY OF COLUMBIA HEIGHTS, MINNESOTA 1996 PROPOSED BUDGET Mayor/Council City Manager Elections Finance Assessing Civil Process Planning General Govemment Bldg Police Fire Protective Inspection Civil Defense Animal Control Public Works Engineering Streets Street Lighting Traffic Signs & Signals Weed Control Recreation Administration Youth Program Adult Athletics Traveling Athletics Silver Lake Beach Trips & Outings Senior Citizens Recognition\Special Events Murzyn Hall Parks Tree Trimming Dutch Elm Sanitation Dutch Elm Replacement Contingencies & Transfers TOTAL GENERAL FUND -TOTAL LIBRARY TOTAL EXPENDITURES 1896 PROPOSED TAX SUPPORTED EXPENDITURES GENERAL AND UBRARY FUND 1995 1996 1996 Increase! Percent Adopted Manager Council Decrease InclDec Bud et PI'! Revisions From 1995 From 1995 212,874 159,719 159,719 (53,155) -24.97% 287,544 322,103 322,103 34,559 12.02% 28,198 30,340 30,340 2,142 7.60% 453,397 466,401 466,401 13,004 2.87% 113,304 119,097 119,097 5,793 5.11% 170,615 170,615 170,615 0 0.00% 32,352 0 0 (32,352) -100.00% 172,848 167,870 167,870 (4,978) -2.88% 1,799,000 1,973,370 1,985,570 186,570 10.37% 608,175 700,896 686,696 78,521 12.91% 113,837 0 0 (113,837) -100.00% 27,078 23,224 23,224 (3,854) -14.23% 11,130 11,685 11,685 555 4.99% o 0 0 0 0.00% 268,422 302,221 301,621 33,199 12.37% 561,634 554,144 575,144 13,510 2.41% 135,691 130,288 130,288 (5,403) -3.98% 46,431 49,159 49,159 2,728 5.88% 5,695 5,901 5,901 206 3.62% 143,979 143,350 144,350 371 0.26% 28,917 28,917 28,917 0 0.00% 19,470 19,470 19,470 0 0.00% 14,018 13,999 13,999 (19) -0.14% 730 0 0 (730) -100.00% 22,505 29,075 29,075 6,570 29.19% 51,173 53,547 53,547 2,374 4.64% 20,927 63,869 69,869 48,942 233.87% 181,609 190,994 188,494 6,885 3.79% 542,436 570,456 570,456 28,020 5.17% 16,881 27,788 27,788 10,907 64.61% 96,854 80,620 80,620 (16,234) -16.76% 47,801 37,499 37,499 (10,302) -21.55% _111."'.il&SI -REVENUES FOR GENERAL FUND AND LIBRARY FUND Non Tax Revenue 1,205,517 Intergovernmental 96,067 _ Local Gov't Aid 2,052,835 H.A.C.A. 978,510 Area Wide Tax 603,621 Penalties & Interest 7,000 - SubTotal 4,943,550 Use of Fund Balance 74,826 Local Levy .H.....g,90~,~?~ - TOTAL REVENUE & FUND BALANCE Ir:i=:rI'illI2S;:e4 CERTIFIED LEVY <_ F:IHome\JNn.albudgel96\sum\pet1 1,204,807 1,204,807 (710) 151,495 151,495 55,428 2,113,962 2,111,917 59,082 939,630 940,082 (38,428) 603,000 688,931 85,310 o 0 (7,000) 5,012,894 5,097,232 153,682 57,263 263,734 188,908 2,121,914<<<< H2,065,230<< <. . 60,152 r:,{:{ftili1Hldti::::::r:tti#.Jilim1aeU:'??:::::/::tIOl1142': -0.06% 57.70% 2.88% -3.93% 14.13% -100.00% 3.11% 252.46% 3.00% ... H..... ... . (:,5/18% < :':,:::::m::::::::~I.i.::::m:~::::::::::::i72.I~.:i::~:::::::::::::::::::::i;"~JI1::::':::::;::::r,::::_1U#u':n::c::::::::i:::$;e% Page 346 CITY OF COLUMBIA HEIGHTS 1996 BUDGET SUMMARYOFCOMPUTAnONSFOR1~ EXPENSE General Fund Mayor-Council City Manager Finance-Assessing-Elections Civil Process Planning General Buildings Public Safety Public Works Sanitation Recreation Parks !~_:~::0;j:illj:~j:J:t:::::J::f:::::::::'::::::::JJ::::~:t:tt::::::: Community Development Admin. CDGBlHOME Parkview Villa North Parkview Villa South Para Transit Fund State Aid Cable Television Fund Library Dare Project Police Grant Fast Cops Project Pride Capital Improvements Fund MultUse Redevelopment Infrastructure Capital Equipment Replacement Funds: Central Garage Fund Liquor Fund Water Utility Fund Sewer Utility Fund Refuse Fund Water & Sewer Construction Energy Management Data Processing PolicelFire Contingencies Reserve Debt Service Fund Managers Proposed 159,719 322,103 615,838 170,615 o 167,870 2,709,175 1,035,812 151,808 543,221 570,456 302,273 6,748,890 779,621 364,309 259,417 137,479 93,482 109,486 90,863 443,181 6,325 100,522 42,576 3,175 473,152 27,060 200,000 331,269 360,217 5,640,009 1,343,139 1,380,986 1,303,091 339,000 346,866 97,929 118,783 2,946,536 Council Changes Council I Proposed o o o o o o (2,000) 20,400 o 4,500 o 214,000 236,900 o o o o o 15,000 o (2,775) o o o o 135,000 o o (3,000) (1,525) 1,825 (700) (750) o o o o o o 159,719 322,103 615,838 170,615 o 167,870 2,707,175 1,056,212 151,808 547,721 570,456 516,273 6,985,790 779,621 364,309 259,417 137,479 93.482 124.486 90,863 440,406 6,325 100,522 42,576 3,175 608,152 27,060 200,000 328,269 358,692 5,641,834 1,342,439 1,380,236 1,303,091 339,000 346,866 97,929 118,783 2,946,536 ...:mtt.::::rirrrr:i::::::ii:rr:':iri:rimm::m::}rrm::immm:::r::rr:mm::m:rri._AU1irr::::i:r::::i:i:::rmmr.~W$:'m:r:m::::m:imm::rrmm::::i:t&~jlt..:;: f:Ihomeljun.I\BUOGETll6\sumlRE 596' a Page 347 i c ! 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N )., ~""'~"I> .' at N ~'i,::" lD e ~:::< caQ)Q)1i ~"It"lt:1 .... ~ ~~I ~~'~ --II 1:1 I laiii~ ra: 't:l ~ C\I'.'~ c:.... ~:I:' ." at ~N ~N".:. ~..:-.. CD'......., !~~il N ~ ~~Iil: .:-:.:.;.:.' ii '32' :~~~I' :Q;;: f@!: ..I ....~"". , ~ :::.') N N ",,' .. &~ ~r:. l! Q) Q)}1l _q! "It "It ',:I C) ~'F.! i I 1 ~ .... R CITY OF COLUMBIA HEIGHTS 1996 PROPOSED BUDGET GLOSSARY Accounting System. The total structure of records and procedures which record, classify, summarize, and report information on the financial position and results of operations of a government or any of its funds, fund types, balanced account groups, or organizational components. Accrual Basis. A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when cash is received or spent. Ad Valorem Tax. A tax collected from all the real property thin the City based upon the value of the property. Ad Valorem Tax (Spacial Levy). A tax collected from all real property based upon the value of the property. This category accounts for tax levies imposed on property for special purposes authorized by state statute, e.g. debt service, Housing and Redevelopment Authority, contributions to the Fire Relief Association, etc. Agency Fund. A fund consisting of resources received and held by the governmental unit as an agent for others. Annual Budget. The budget authorized by resolution of the City Council for the fiscal year. Appropriation. An authorization of the City Council to incur obligations and spend City funds. Appropriations are usually made for fixed amounts and are typically granted for one year. Appropriation of Fund Balance. Using the existing fund balance for current operations. Assessed Valuation. The total value of all real and personal property in the city which was used as a basis for levying taxes. Asset. Resources owned or held by a government which have monetary value. Attrition. A method of achieving a reduction in personnel by not refilling the positions vacated through resignation, reassignment, transfer, retirement, or means other than layoffs. Authorized Personnel. Employee positions, which are authorized in the adopted budget, to be filled during the year. Bond Proceeds. Funds received from the sale of any bond issue. Budget. A council approved plan for receiving and expending public funds. An estimate of expenditures and the proposed means of financing them. Budgetary Basis. This refers to the basis of accounting used to estimate financing sources and uses in the budget. This generally takes one of three fonns: GAAP, cash, or modified accrual. Budgetary Control. The control or management of a govemment or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. Budget Calendar. The schedule of key dates which a government follows in the preparation and adoption of the budget. Budget Message. A general discussion of the proposed budget presented in writing as part of the budget document. The budget message explains principal budget issues against the background of financial experience in recent years and presents recommendations regarding the financial policy for the coming year. Page 352 ~ CITY OF COLUMBIA HEIGHTS 1996 PROPOSED BUDGET Capital Improvements. Expenditures related to the acquisition, expansion or rehabilitation of an element of the govemment's physical plant; sometimes referred to as infrastructure. Capital Improvement Plan (CIP). The five year schedule of capital improvement projects and items. This is a flexible budget document that is used as a planning tool for needed improvements. Capital Outlay. Expenditures that result in the acquisition of or addition to fixed assets which have a value oyer $150 and haye a useful life of greater than one year. Capital Projects. Major construction, acquisition, or renovation activities which add value to a govemment's physical assets or significantly increase their useful life. Also called capital improvements. Cash Basis. A basis of accounting in which transactions are recognized only when cash is increased or decreased. Certified Tax Levy. The ad valorem tax levy that is recorded with Anoka County. Class Rate. Set by the Legislature, the rates are multiplied by the market value to determine the net tax capacity of a property. Constant or Real Dollars. The presentation of dollar amounts adjusted for inflation to reflect the real purchasing power of money as compared to a certain point in time in the past. Consumer Price Index (CPI). A statistical description of price levels provided by the U.S. Department of Labor. The index is used as a measure of the increase in the cost of living (i.e. economic inflation). Contingency. A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Contractual Services. Services rendered to a govemment by private firms, individuals, or other governmental agencies. Examples include utilities, rent, maintenance agreements, and professional consulting services. Cost-of-lIving Adjustment (COLA). An increase in salaries to offset the adverse effect of inflation on compensation. Current Ad Valorem. Taxes levied and becoming due during the current year, from the time the amount the tax levy becomes due until a penalty for non-payment is attached. Debt Service. The planned accumulation of revenues and appropriation of expenditures for the retirement of long-term debt principal and interest. Deficit. The excess of an entity's liabilities over its assets or the excess of expenditures or expenses over revenues during a single accounting period. Delinquent Ad Valorem. Taxes that remain unpaid on and after the date on which penalty for non-payment is attached. Department. The basic organizational unit of govemment which is functionally unique in its delivery of services. Depreciation. Process of allocating the cost of a capital asset to the periods during which the asset is used. Disbursement. The expenditure of monies from an account. Page 353 CITY OF COLUMBIA HEIGHTS 1996 PROPOSED BUDGET Distinguished Budget Presentation Awards Program. A voluntary awards program administered by the Govemment Finance Officers Association to encourage goyemments to prepare effective budget documents. Employ.. (or Fringe) Benefits. Contributions made by a government to meet commitments or obligations for employee fringe benefits. Included are the government's share of costs for Social Security and the various pension, medical and life insurance plans. Encumbrance. The commitment of appropriated funds to purchase an item or service. To encumber funds to set aside or commit funds for a specified future expenditure. Enterprise Fund. A fund that accounts for operations that are financed and operated in a ,manner similar to private business enterprises-where the intent of the goveming body is that costs of providing goods or services to the general public on a continuing basis by financed or recovered primarily through user charges. Expenditures. The payment of cash on the transfer of property or services for the purposes of acquiring an asset, service or settling a loss. Expense. Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other charges. Fees. A general term for any fixed charge levied by government associated with providing a service permitting an activity, or imposing a fine or penalty. Major types of fees include business and non-business licenses, fines, and user charges. Fiscal Year. For budgeting purposes the City's fiscal year is the calendar year. Fixed Assets. Assets of long-term character that are intended to continue to be held or used, such as land, buildings, machinery, fumiture and other equipment. Full-Time Equivalent (FTE). The number of hours of work performed by a full-time employee in one year (2,080). or portions thereof. Fund. A separate accounting entity, with a set of self-balancing accounts for recording the collection of revenues and the payment of expenditures to carry out a specific function. Fund Balance. The excess of an entity's assets over its liabilities. The term fund balance is used in govemmental fund types. The term retained eamings is used in enterprise funds. GAAP. Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting and recording encompassing the conventions, rules, and procedures that define accepted accounting principles. General Fund. The largest fund in the City, the General Fund accounts for most of the City's financial resources. General Fund revenues include: property taxes, licenses and permits, service charges, and other types of revenue. This is the fund that accounts for the revenues and expenditures necessary to deliver basic operating services: police, fire, finance, parks, public works, etc. Goal. SpecifIC items to be accomplished during the year. Grant. A contribution of assets (usually cash) by one governmental unit or other organization to another. Typically, these contributions are made to local governments from the state and federal govemments. Homestead and Agriculture Credit Aid (HACA). An intergovernmental revenue from the State of Minnesota. HACA replaces the old homestead credit program which provided tax relief to homestead properties. HACA is an aid to local govemments which pays for the increased tax relief provided to certain classes of property. Page 354 - CITY OF COLUMBIA HEIGHTS 1996 PROPOSED BUDGET HRA. Housing and Redevelopment Authority. The HRA is a separate legal entity but is under the control of the City and its Council. It was established to account for economic development and tax increment financing activities. Infrastructure. The physical assets of a government (e.g. streets, water, sewer, public buildings and parks). Interfund Transfers. The movement of monies between funds of the same governmental entity. Intergovernmental Revenues. Money received from the State or Federal govemment in the form of grants or shared revenues for various activities. Investment. Securities permitted by law are purchased and held for the production of income in the form of interest. Levy. To impose taxes for toe support of government activities. Levy limitation. The maximum amount permitted to be levied by a taxing jurisdiction as established by Minnesota Statutes. The levy limitations were lifted effective with taxes payable in 1993. Line Item Budget. A budget format that summarizes the object codes of expenditures for goods and services that the City intends to purchase during the fiscal year. Local Government Aid. Money given to the City from the State based on a formula that was originally designed to provide tax relief and equalization among cities. Mill. The property tax rate which is based on the valuation of property. A tax rate of one mill produces one dollar of taxes on each $1,000 of assessed property valuation. Municipal State Aid Maintenance. Money received from the State of Minnesota for the maintenance of certain streets within the City which are designated .State Aid Streets". Net Tax Capacity. The taxable value of all real and personal property in the city which is derived by multiplying the market value by the applicable class rates. Object of Expenditure. an expenditure classification, referring to the lowest and most detailed level of classification, such as electricity, office supplies, asphalt, and furniture. Objective. Something to be accomplished in specific. well-defined, and measurable terms and that is achievable within specific time frame. Obligations. Amounts which a government may be legally required to meet out of its resources. They include not only actual liabilities, but also encumbrances not yet paid. Operating Revenue. Funds that the government receives as income to pay for ongoing operations. It includes such items as taxes, fees from specific services, interest earnings, and grant revenues. Operating revenues are used to pay for day-to-day services. Operating Expenses. The cost for personnel, materials and equipment required for a department to function. Personal Services. Expenditures for salaries, wages, and fringe benefits of a government's employees. Prior-Year Encumbrances. Obligations from previous fiscal years in the form of purchase orders, contracts or salary commitments which are chargeable to an appropriation for which a part of the appropriation is reserved. They cease to be encumbrances when the obligations are paid or otherwise terminated. Page 355 CITY OF COLUMBIA HEIGHTS 1996 PROPOSED BUDGET Property Tax Levy. The amount of dollars to be collected from the taxable property within a taxing district. Proposed Budg.t. The recommended City Budget submitted by the City Manager to the City Council. Proprietary Funds. Funds that account for govemment operations that are financed and operated in a manner similar to a private business. Reserve. An account used to indicate that a portion of fund equity is legally restricted for a specific purpose or not available for appropriation and subsequent spending. Resolution. A special or temporary order of a legislative body; an order of a legislative body requiring less legal formality than an ordinance or statute. Resourc.s. Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances. Retained Earnings. The accumulated earnings of an Enterprise Fund which have been retained in the fund. Revenue. Funds that the govemment receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, and interest income. Special R.v.nue Fund. A fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Supplem.ntal Appropriation. An additional appropriation made by the governing body after the budget year or biennium has started. Tax Capacity. This measure replaced assessed valuation according to the 1988 tax law changes. Tax Capacity is derived by using the new tax capacity percentages established by the Legislature. Tax Capacity Rate. This replaced the term "Mill Rate" adopted by the Legislature in 1988. This rate will be expressed as a percentage. Transfers In/Out. Amounts transferred from one fund to another to assist in financing the services for the recipient fund. Tnrth In Taxation. A program adopted by the State Legislature which requires local governments to provide notice of their proposed budgets and levies. They are then required to hold public hearings to inform the citizens and give them the opportunity to provide input on spending and taxing levels. Unencumbered Balanc.. The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purposes. Un.....rved Fund Balanc.. The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. Page 356 --