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Home My WebLink About1995 Adopted Budget CITY OF COLUMBIA HEIGHTS ADOPTED ANNUAL BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 1995 CITY COUNCIL Mayor Joseph S. Sturdevant Councilmember Donald G. Jolly Councilmember Gary L. Peterson Councilmember Bruce G. Nawrocki Councilmember Robert W. Ruettimann ADMINISTRA TIVE STAFF Patrick Hentges, City Manager William J. Elrite, Finance Director 1995 ADOPTED BUDGET CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 August 8, 1994 Mayor Joseph Sturdevant Councilmembers Donald G. Jolly Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann Mayor and City Council Columbia Heights City Hall 590 40th A venue N .E. Columbia Heights, MN 55421 Dear Mayor and City Council: City Manager Patrick Hentges Pursuant to the provisions of the Columbia Heights City Charter, I hereby submit to you the City Manager's Preliminary Budget for the City of Columbia Heights, MilUlesota, for calendar year beginning January 1, 1995, through December 31, 1995. The budget, as submitted, is an attempt to maintain the present level of services enjoyed by the citizens of this community and, at the same time, meet the intent of the City Council resolution directing the City Manager to submit a proposed budget that will not increase property taxes for municipal services over that which was levied in 1994 (excluding Sheffield Project expenditures). Accordingly, City Staff has attempted to balance expenditures with the availability of revenue sources and, without exception, propose a budget that does not contemplate new services or initiatives. This year, you will note that the appearance of the budget document is dramatically different and hopefully improved from previous years' presentations. We have attempted to organize the budget material in a more concise, thoughtful, and professional manner. We hope this presentation pulls together the complex issues of municipal budgeting in a way that can be easily analyzed by City Council and more clearly understood by the citizen. Within each departmental or activity budget, the user of this document will not only find the actual budget spreadsheet, but also a description of the budget, a summary of significant changes, City Manager's commentary, personnel detail, expenditure explanation, and capital outlay/equipment detail. The City Council tax levy mandate, and dwindling State and Federal financial support to local municipalities, require the City to closely scrutinize expenditures. However, the community is truly at a "crossroads" in terms of sustaining the service level and fmancing structure necessary to preserve the quality of municipal services to our community. This will require community leadership to not only look at the reduction of expenditures to offset the limitations of the tax base, but also ensure sufficient investment in resources to continue an ongoing commitment to the City's vitality. The balance of the budget message is outlined in the Budget Analysis and Policy Issue Sections in the beginning of this document. Moreover, the City Manager Recommendation commentary as a part of each departmen- tal/activity budget provides further identification of issues and policy direction that affect the 1995 budget. The task of weighing service levels against the availability of revenues is not an easy one. Division and departmental directors who cooperated in the development of this budget should be commended for their efforts. Particular thanks is given to the Finance Director, Bill Elrite, and his staff for their long hours of dedication in coordinating the budget process and analyzing the budget requests. Thank you. Sincerely, ~~-<, Patrick Hentges City Manager "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER ........ TABLE OF CONTENTS Policy Issues ..... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. a Budget Analysis ................................................................ i 1995 Budget Preparation Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. k Revenues-All Fund ........................................................ I Expenditures-All Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . m Comparative Analysis by Revenue Source. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. n Comparative Analysis by Expenditure Objective ............................. . . .. 0 1995 Property Tax Supported Expenditures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p Major City Revenues-Pay 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., q Composition of the 1994 Total Tax Rate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. s Composition of the 1994 Tax Base ......................... . . . . . . . . . . . . . . . . . . . u Where Your Tax Dollars Go . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . w 1994 City of Columbia Heights Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. y General & Library Fund Summary Budget by Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. z General Fund and Library Fund Revenue ..................................... aa General Fund and Library Fund Expenditures-Functional Areas . . . . . . . . . . . . . . . . . . . . cc General Fund and Library Fund Expenditures-Classification . . . . . . . . . . . . . . . . . . . . .. ee General/Library Fund Comparison-1995-1994 Expenditures & Revenue ....... . . . . .. gg Comparison of Revenue Sources to Total Revenue-1986-1995 ..................... hh Who Gets Your Property Tax Dollars? ($70,000 Home) ............................ ii Who Gets Your Property Tax Dollars? ($80,000 Home) ............................ jj What Will $20/Month Buy? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. kk Result of $25,000 Increase in Tax Levy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., II Market Value Comparisons ............................................... mm Factors Affecting Tax Increase ....................................... . . . . . .. nn Comparison of 1994 and 1995 Taxes ......................................... 00 Summary of Computations for 1995 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. pp Resolution Adopting Budget . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. qq ***************** General Fund General Fund Revenue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1 Mayor-Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5 City Manager. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9 Elections .............................................................. 13 Finance ............................................................... 17 Assessing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 21 Legal Services .......................................................... 25 Planning .............................................................. 27 General Government Buildings ............................................. 31 Public Safety Police . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 35 Fire ................................................................. 41 Protective Inspection ...................................... . . . . . . . . . . . . .. 45 Civil Defense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 49 Animal Control ...................................... . . . . . . . . . . . . . . . . .. 53 Public Works Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 55 Engineering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 59 Streets ............................................................... 63 Street Lighting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 67 Traffic Signs & Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., 71 Weed Control ......................................................... 75 TABLE OF CONTENTS (CONT'D) Recreation Administration ........................................................ 79 Youth Athletics ........................................................ 83 Adult Athletics ........................................................ 87 Traveling Athletics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 91 Silver Lake Beach ...................................................... 95 Trips & Outings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 99 Senior Citizens. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Volunteers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Murzyn Hall .......................................................... 109 Parks ................................................................. 113 Sanitation Tree Trimming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 Dutch Elm Sanitation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Dutch Elm Replanting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125 Contingencies & Transfers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129 Library Fund. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Proprietary Funds Water Utiliy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137 Sewer Utility ........................................................... 151 Refuse ................................................................ 163 Liquor ................................................................ 173 Water Construction ...................................................... 189 Sewer Construction ...................................................... 193 Garage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197 Energy Management ..................................................... 203 Data Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209 Capital Funds State Aid Construction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213 General Government Buildings ............................................. 223 Parks .................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227 Infrastructure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233 Capital Equipment Replacement General Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237 Sewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243 Water . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247 Garage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251 Other Funds State Aid Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 255 Cable Television. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 259 Para Transit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 265 DARE ................................................................ 269 Federal Police Grant. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 273 Project Pride ........................................................... 277 Sheffield . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 281 Pension Reserve . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289 Debt Service Funds ...................................................... 293 Non-Appropriated Funds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 311 Detail of Capital Improvement Replacement Funds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 313 Supplemental Information Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 329 POLICY BUDGET ISSUES Transmitted below is identification and discussion of the significant policy issues affecting the development of the 1995 annual budget for the City of Columbia Heights, Minnesota. As in past years, the City of Columbia Heights will operate under a line-item type of budget. In order to finalize a line-item budget, the City Council should not only have an understanding of the financial trends affecting the City, but they must also pass judgment and provide direction on significant policy issues that will have a direct affect on the formulation of this year's budget. This is a deviation from the line-by-Iine review approach that past City Councils have taken in the approval process. By first reviewing the budget analysis and budget policy issues, the Council may have a greater understanding of the "cause and effect" relationship of the multitude of line items that make up the City budget. The following is a discussion of the significant budget issues within various City funds. Please note there is an explanation referred under each topic paragraph that provides an updated status of each one of these policies/budget issues. Council/Police Continaencv Fund The 1994 Police Contingency Funding has been re-budgeted for $50,000 in 1994 using cash reserves. It is anticipated that the contingency will not be expended in 1994. The Police Department has prepared a plan for utilization of an additional police officer. Policy Direction: It is recommended that the hiring of an additional police officer be scheduled for further discussion in an early fall, 1994, Work Session. NOTE: In October, 1994, the City Council authorized the use of approximately $7,000 of the Police Contingency Fund to finance an additional police officer. It is expected that the remaining $43,000 in the 1994 budget will go towards funding the officer in 1995. Election Law Impact The State Election Law changes require unifonn local elections, including mandating fall school district elections and making it easier for local governments to change their election dates from odd- to even-year elections. Together, these changes would facilitate a changeover to even-year local elections for both the City and the school district, with the potential of over $24,000 in budget savings by discontinuing odd-years. Policy Direction: It is recommended that the City Council closely review the financial benefits of shifting local elections to even years. A similar shift by the Columbia Heights School District and the City of Hilltop would have mutual savings for the three juriSdictions in operating elections. NOTE: The City Council has entered into discussions with Columbia Heights School District to facilitate a change from odd-year to even-year local elections. If the change is ultimately approved, budget savings will not be realized until 1999. Sheffield Levv For Housina Administration The Executive Director of the HRA has requested that the 1992 and 1993 agreement (which reflects one- quarter time reimbursement to the HRA) for planning services be reinstated in 1995. The City Manager recommends that an adjustment to approximately one-fifth time reimbursement be reinstated for the cost of additional Sheffield administration. Further, an additional $5,000 should be added as an alternative to the Sheffield/City-wide Housing Study grant application to MHFA that was not approved. It is recommended that the City use the funding to -conduct a housing inventory and compile strategy recommendations for long-tenn housing initiatives. They would be implemented through an in-house process using interns. Page a Policy Direction: It is recommended that the 1995 proposed levy be increased in part by $5,000 for the Sheffield/City-wide housing and approximately $10,000 for HRA reimbursement for planning assistance in Sheffield. NOTE: Approximately $15,000 is included in the 1995 budget proposal as an offset reimbursement to the HRA for their role in the Sheffield Redevelopment Project. Further, the City and the HRA are currently evaluating a merger of the HRA staff with City staff to facilitate additional savings and to improve the coordination of effort between the two bodies. Sheffield Levv for Policing The Citj Manager added $5,000 to the Overtime Regular Employee Account and $5,000 to the Part-Time Employee Account to reflect special police attention to Sheffield and the potential of a joint jail/detox transport program. It is unlikely at this point that a grant application will be submitted by the Sheriff or other cooperative cities. Thus, the only alternative may be a contract for services with the Sheriff's department or, alternatively, utilize Police Reserves in this capacity. Policy Direction: It is recommended that the 1995 levy be increased by an additional $10,000 to reflect additional policy attention to the Sheffield area since the current Community Oriented Policing Grant will expire in 1995 and, accordingly, specific Sheffield attention will be cut somewhat. NOTE: With the addition to the police force of the two federally funded police officers and one locally funded police officer, the City Council is considering removing the $10,000 additional costs for Sheffield policing. Originally, $5,000 was recommended to fund overtime for special police operations in the Sheffield or other problem spots in the City, and $5,000 to fund a jail/detox transport program that would in tum bolster the personnel available for traditional policing. Recreation Maintenance Organization As the Recreation program grows, it is suggested that the Public Works supervisory and maintenance staff have a greater role in maintaining Murzyn Hall. In a greater sense, it may be wise to additionally look at the consolidation of Recreation under Public Works and the Parks Department in an effort to promote greater efficiency, cooperation, and planning efforts. Policy Direction: The City Manager recommends that a potential consolidation of the Recreation Department into a Public Works division be further evaluated. The objective of the consolidation would be to improve the maintenance levels at Murzyn Hall and improve the long-range park planning/maintenance function. NOTE: The proposed budget contemplated transferring the maintenance of Murzyn Hall from the Recreation Department to the Public Works Department. The change in responsibilities would result in the custodial staff being utilized in other buildings throughout the City. The City Council desires further infonnation on the change prior to its implementation. Silver Lake Lifeguards Due to declining attendance and water quality, it is recommended that Silver Lake Beach remain open, but on-duty lifeguards be eliminated at an annual savings of $6,800. Other counties and cities operate swim beaches without lifeguards by simply posting the beach area, indicating that lifeguards are not on duty. Policy Direction: It is recommended that lifeguards be eliminated from the Silver Lake Beach budget but the beach remain open and maintained. Page b NOTE: The City Council throughout the budget discussions has supported eliminating the lifeguards at Silver Lake. Prior to implementation, they requested fonnal acknowledgement from the City's insurance carrier. Sand/Salt StoraQe The City Manager cut the development of a sand/salt storage building that would ultimately cost $60,000. This type of facility and/or containment area will likely be required in future years by the MPCA. Policy Direction: It is recommended that the City pursue joint project development with perhaps Fridley, New Brighton, or MNDOT as an alternative to constructing an independent storage facility. NOTE: Construction of a sand/salt storage facility was eliminated from the budget in favor of a jointly developed project between neighboring cities. A grant application for funding a joint project was not approved. City staff is currently evaluating other altematives for consideration in the 1996 budget. .volunteer Proaram It is recommended that the Volunteers Budget be reduced to a one-quarter time position. This essentially involves elimination of the Volunteer Coordinator position or, altematively, a reduction in hours. It is possible that a one-quarter time position would work seasonally in order to sustain the ongoing Beautification Program and Heights Pride activities. It is emphasized that without the Volunteer Coordinator position, or some altemative thereof, the neighborhood planning program cannot be undertaken. Policy Direction: To undertake a neighborhood planning program such as discussed by the City Council would require a reinstatement of approximately $33,000 for a comprehensive neighborhood planning and problem-solving (beyond neighborhood crime watch meetings) program. It is anticipated that a fully implemented neighbor- hood planning program would take approximately two years. A three-quarter time position would be necessary to assure timely and orderly planning with the various neighborhood groups or associations (most scheduled during evening meetings). NOTE: At this point in the budget approval process, the Volunteer Coordinator position is not included within the budget proposal. The City Council has directed staff to prepare a report to be filed at a future work session conceming the redirection of responsibilities and activities. Additionally, the City Council directed the City Manager to contact the Beautification Committee to discuss specifically what financial and staffing resources are needed to continue the goals of the program. General Fund Continaencies The Contingencies Account is established at $200,000 to cover unforeseen budget costs and contract awards to bargaining units. The $10,000 transfer to Para Transit was eliminated primarily due to the significant fund balance that has accumulated in the Para Transit Fund. The City Council's $15,000 Contingency Account was discontinued. All other contingencies except Police Contingencies (that was re-budgeted using cash reserves) have been eliminated. Policy Direction: City Staff should meet to discuss a labor negotiations strategy that will affect the use of the 1995 Contingency Account. At this time, the Council may wish to determine whether or not the level of the Contingency Account is set high enough. NOTE: The contingency account within the General Fund has been established at $200,000. Part of the contingency account is established to cover Jabor contract renewals with the Page c various bargaining units. To date, no contracts have been approved. Additionally, the City Council has discussed establishing the Mayor/City Council contingency at $28,365 to reflect contingencies for unforeseen special projects, Heights Pride, establishment of a youth program, and the possibility of additional funding for a Fire/Housing Inspections part-time clerical position. Volunteer Fire Pension The Volunteer Fire Pension is currently funded at a 125% level. Despite the overfunding, the City is required to annually contribute $30,000 of normal costs. Policy Direction: It is recommended that a special bill be introduced for the 1995 Legislative Session that enables the City to delay contribution to the Volunteer Pension Fund in the event the fund sustains a level of 105% funding. This could save the General Fund about $25,000 in each year's levy as a result of normal cost contribu- tions. The City Council should direct City Staff to meet with appropriate legislative officials and state officials concerning preparation of a bill achieving this directive. NOTE: As required by law, the funding of the Volunteer Fire Pension cost is included within the 1995 budget despite the fund being at a 125% level. The City Council will discuss at a future work session whether to pursue a special legislative initiative to allow the contribution to be self-funded. Street Rehabilitation City Staff has filed a proposed Street Rehabilitation Program with the City Council. The program calls for a combination strategy involving thin coat over1ayslpatching, sealcoating, milVover1ay, in-place recycling, and full reconstruction. The assessment costs for the above components will remain relatively equal and unifonn, and will be implemented over eight sections of the City, plus alleyways and parking lots. Policy Direction: It is recommended that the Street Rehabilitation Program be finalized during the fall of 1994, and then formally adopted by January, 1995. The adoption of the program would be preceded by an informational newsletter explaining the specific elements of the program. The actual implementation would involve a neighborhood informational meeting followed by the actual special assessment meeting for those property owners living in the first of the eight street improvement districts. NOTE: $25,000 from the Liquor Fund revenues is included within the budget as a contribution to a special Street Rehabilitation Fund. Plans for a new street rehabilitation program are currently underway and will be presented to the public in the next 60 days. Pension Reserve Fund The City Manager previously suggested the establishment of the Pension Reserve Fund to receive the pension cost savings from 1994, as a result of Police/Fire Relief-P.E.R.A. Pension Consolidation. In future years, all pension revenues would be transferred from the General Fund to the Pension Reserve Fund. The pension savings from 1994 would be used to maintain level payments or eliminate spike increases in year1y pension obligations due to actuarial changes. Policy Direction: It is recommended that during the budget process, City Council formally approve the transfer of budget savings in 1994 as a result of the PolicelFire Relief-P.E.R.A. consolidation for initial funding for the Pension Reserve Fund. NOTE: The establishment of a pension reserve fund will occur in 1995. Page d Para Transit Fund Transfer The $89,609 Para Transit Budget will operate at a year-end deficit of $12,614 in 1995. The operating transfer from the General Fund is proposed to be eliminated in 1994. Revenues from the County and the State have been reduced from the levels received in previOus years. Together, further evaluation of this program should be conducted by the City Council. Policy Direction: It is recommended that the Para Transit Program be evaluated at a future 1994 City Council Work Session. Possible alternatives could involve the reinstatement of the General Fund support, increase in the fares, or a cap on the number of rides. NOTE: City Council will be further evaluating the Para Transit Program in earty 1995. Police Grant Fundina In 1994, the City Council fully funded three years of the Federal Police Grant utilizing $134,000 of General Fund Balance. When the grant expires in 1997, the City is obligated to fully fund the two supplemental positions. Policy Direction: It is recommended that the City Council schedule a review of the Acting Police Chief's plans to achieve the grant objectives. At that time, the City Council may wish to further discuss the source-method of funding authorized to match the grant, and what advance steps should be taken to address the City's obligations to fund the officers in future years. NOTE: No decision has been made to establish a contingency account to fund the pOlice officer in future years, after the grant funding expires. Refuse Fund The Refuse Collection and Disposal Budget was based upon the pro forma that was prepared for the rate adjustments in 1994. The reductions in rates were primarily due to contractor pass-through of the Anoka County tipping fee reduction. City Staff is suggesting that we may want to look at further restructuring of the low volume service rate and recycling reimbursement under SCORE funding. Policy Direction: City Staff has discussed the possibility of further reductions in the low-volume rate that the City offers. Essentially, this would provide an incentive for recycling. It is recommended that this issue of the low volume rate structure, together with the County's reimbursements under the SCORE funding, be further examined in 1995. NOTE: This item will be further discussed during 1995. Sewer Rates The cost of operation, coupled with MWCC costs and flow changes, have resulted in an operating deficit for the Sewer Budget. The ending fund balance by 1993 will reach a three-year low of $966,531 , or a projected change in equity reduction of $466,000 over a three-year period. Policy Direction: It is recommended that the City Council implement a sewer rate increase aimed at leveling off the operating deficits of the Sewer Fund. It may not be realistic to reinstate previous year losses in equity. City Staff should first begin by preparing for City Council review a five-year operating pro forma for the Sewer Fund. Page e NOTE: This item will be further discussed in a City Council work session during the early part of 1995. Storm Sewer Cost For years, the cost of maintaining and improving the City's storm sewer system has been funded from the Sewer Collections Budget. In part, the logic was to offset the cost of reducing rain water/runoff infiltration. The inclusion of storm sewer cost has contributed significantly to the overall sewer operating deficit, as the City in the recent past has incurred a number of significant stonn water improvement projects and/or maintenance costs. Of course, the elimination of the stonn water maintenancelimprovement costs from the Fund will require an altemative source of funding. Policy Direction: It is recommended that City Staff prepare a report offering alternatives to the current practice of funding storm water maintenance and improve- ments from the Sewer Fund. Alternatives could include a storm water surcharge and a proportionate split of the sewer infrastructure funds that are dedicated to finance capital improvements for the Fund. NOTE: This item will be further discussed in a City Council work session during the early part of 1995. Water Rates An 8% consumer increase in the water costs from Minneapolis will result in an operational deficit of $189,708. At this point, Minneapolis has not indicated if an additional increase in consumer costs would occur in the near future. However, the City can expect an additional double digit increase when the supply contract is renegotiated in 1995. Policy Direction: It is recommended that, at the very least, the City initiate a gradual phase-in water rate increase over the next few years to offset the likelihood of significant increases that will be necessary in 1995/96. NOTE: This item will be further discussed in a City Council work session during the early part of 1995. Cable Television Fund Improvements A significant capital outlay budget item involves cost for the Council Chambers improvement and cable televising upgrades using cable franchise fees. It is recommended that the $30,000 budgeted for 1994 be deferred and matched with the $60,000 that is proposed in 1995. Logistically speaking, other 1994 budgeted improvements to City Hall should not occur until Anoka County Court discontinues utilization of the building in 1995. Policy Direction: It is recommended that plans for Council Chambers upgrade and utilization of the court space are finalized in 1994, and the actual improvements be implemented in 1995. The City Council is due to discuss plans during an early fall Work Session. NOTE: In light of the rate dispute settlement that calls for, among other things, a $45,000 purchase of cable equipment on the City's behalf, the original expenditure for City Council chambers upgrades will be dramatically decreased in the 1994 and 1995 budgets. In total, $89,400 worth of improvements will be eliminated. An additional $19,450 would be added from the Governmental Buildings fund to complete the upgrade of the City Council chambers. Page f HRA Tax Levv/Budaet At the time of printing, the HRA levy and budget are being finalized. The HRA has committed to a $71,000 annual levy pledged to the retirement of interfund loans for the Sheffield area. The HRA staff is contemplating the use of about $7,000 to $8,000 of excess levy to offset their operational needs. Policy Direction: It is recommended that during a fall Work Session the City Council review the operational needs of the HRA and compare this with a potential consolida- tion plan of HRA into the City organization. NOTE: The HRA has approved an approximate levy of $79,000 ($71,000 for Sheffield repayment of infrastructure loan and $8,000 towards overall HRA program administration). City Council will be considering in the near future a plan to partially consolidate the HRA and City staff. Other Budaet Items During the course of the budget discussion, the City Council and staff identified further revisions to the budget, including the following: . Reducing the Council preliminary levy by $33,466. It is approximately $25,000 over 1994. . Utilizing approximately $68,905 of cash/fund balance reserves as opposed to the original $50,000. . Funding increase of $2,000 for Council training. . Funding increase of $1,000 for Police training/continuing education. . Funding an additional $1,600 to complete the purchase of a 9 mm carbine rifle for Police Department in lieu of shotguns in the patrol cars. . Funding an increased $1,100 to equalize board and commission annual meeting expenses and recognition. . Reducing the Traffic/Sign budget by the delay/elimination of $4,000 involved with the conversion to the metric system. . Funding of $4,000 in conjunction with a continued volunteer program effort after elimination of the Volunteer Coordinator position. Page g CITY OF COLUMBIA HEIGHTS, MINNESOTA Page h BUDGET ANALYSIS As in past years, the City of Columbia Heights will operate under a line-item type of budget. However, this document expands on the line-item budget approach by providing significantly more detail, financial analysis, and property tax trends that will prove helpful for the policy maker in approving the annual budget. The following is a summary of the significant budget trends and financial information affecting the development of the 1995 Budget: RevenueslExoenditures - All Funds The 1995 City Manager's Budget (see Revenues/Expenditure - Comparative Analysis by Fund) is proposed at $19,293,884 exclusive of debt service and inter-fund transfers. This represents a2.75% decrease from 1994. The budget size is somewhat misleading because Liquor Operations purchases are counted in the budget. This item or activity should be classified as an inventory item and, thus, reported on the balance sheet as opposed to the budget. The grand total budget including debt service payments will be $20,671,846. This year's decrease in debt service payments is due to the early redemption of the public improvement bonds and the refinancing of Tax Increment Taxable bonds. The 1994 budget also included $6,550,000 for refunding that was paid from escrowed funds. All Fund Comparative bv Revenue Source Enclosed is the Comparative Analysis by Revenue Source. The 8.33% decrease in 1995 revenue is primarily due to an offsetting decrease in expenditures. A $74,380 decrease in Intergovernmental Revenues also contributes to the overall revenue decrease. All Fund Comparative by Expenditure Objectives The Comparative Analysis by Expenditure Objectives reveals decreases in most categories. Overall spending is down $802,364, or a 3.84% decrease from 1994. Unlike previous years, operating type activities such as personnel services or services/charges are not subject to increases. Rather, the increases are in the capital outlay and supplies. The capital outlay activities are proposed to increase by $332,638, which includes the frrst-year implementation of the street rehabilitation program and a list of proposed Parks improvements identified by the Park and Recreation Board ( to be further reduced). The increase in the Supply accounts are primarily due to an overall inflation adjustment. Tax Supported Funds Expenditures The General Fund and Library Fund expenditures decreased by 2.46%, or $176,953, over 1994 levels (see General Fund and Library Fund Summary Budget by Type). The decrease is due to the savings in the PolicelFire Relief Association Pensions cost through a consolidation with P.E.R.A. The following is a summary of the expenditure objectives: · Personnel Services decreased $235,672/4.83% (due to pension consolidation savings, cutback of volunteer program, personnel turnover, and contract increases budgeted in contingencies). · Supplies increased $28,420/7 .19 (due to overall inflation cost). Page ; · Charges/Services decreased $50,074/3.30% (due to street lighting cost, service contract increases). · Capital Outlay increased $49,210/137% (due to a cutback in shifts of purchases to other funds). · Contingenciesffransfers increased $31,163/8.81 % (due to unsettled status of labor contracts). Tax Supported Fund Expenditure Use A review of the General Fund and Library Fund expenditures reveals Public Safety activities being the largest use of tax supported dollars at 37% or $2,572,441 of the $7,005,359 total expenditures (see General and Library Fund Expenditures Pie Chart). Conversely, a review of the expenditure by object reveals that Personnel Services accounts for 66% or $4,644,162 of the same $7,005,359 budget activity. General FundlLibrary Fund Revenue Sources Of the $7,005,359 General Fund and Library Fund Budgets, local property owners pay $1,973,860 or 28% (see General and Other Fund Revenue Pie Chart). The remaining $5,031,499 or 72% comes primarily from Local Government Aid, H.A.C.A., Fiscal Disparities, and Charges for Service, etc. A large portion of these revenues are expected to be slightly below previous years' levels with the exception of an additional $33,275 in Local Government Aid. In 1994, the City is using at least $139,891 of the Fund Balance or Cash Reserves to balance the budget. The Preliminary City Manager's Budget was assembled without the assumption that significant cash reserves would be used in the General Fund or Library Fund. However, the General Fund assumed the re-budgeting of $50,000 Police Contingency Funding and $9,231 of the Library Fund Balance. Local Levy Increase The Columbia Heights' property owners share of the 1995 levy (see Schedule of Revenue Needed) is proposed to increase approximately $25,000 or 1.28%. The proposed $1,973,860 levy is 28.42% of the overall General and Library Fund Revenues. The $25,000 increase is directed toward Sheffield-related expenses including: · $5,000 for extra Sheffield area police patrols · $5,000 for jaiVdetox transport program · $10,000 for HRA administration of Sheffield housing effort · $5,000 for Sheffield/City-wide Housing Inventory Other Tax Impact Information The City of Columbia Heights has had a growing reliance on Intergovernmental Revenue (see Schedule of Taxes Levied 1986-1995). The sources of revenue have become stagnant in terms of formula or allocation increases, accounting for a greater impact on local property taxes. Accordingly, the City must adjust or balance service levels to the ability of taxpayers' resources. City Staff have prepared an estimate of the impact of a $25,000 or 1.28% local levy on selected property values within Columbia Heights (see Increase in Property Taxes Based on Proposed 1995 Levy). The estimate will need to be further refined as more tax base information becomes available. Page j CITY OF COLUMBIA HEIGHTS 1995 BUDGET PREPARATION April 4, 1994 . . . . . . . . . . . . . . . . . . .. Department begins preparation of requests May 19, 1994 All department requests are received by the Finance Department June 7, 1994 City Manager reviews requests with each department July 7, 1994 . . . . . . . . . . . . . . . . . . .. City prepares final recommended budget August 8, 1994 . . . . . . . . . . . . . . . . . . City Council receives City Manager I Recommended Budget and conducts review to determine maximum possibl~ tax levy increase to September 12, 1994 City Council passes preliminary "not to exceed" tax levy September 13, 1994 City Council conducts a review of eacN department or fund and identifie$ cuts/changes to November 28, 1994 City Council attempts to provide an indication of adjustments to tax levy , , November 30, 1994 December 28, 1994 Truth in Taxation Hearing; by law, City Council cannot adopt final budget Tentative date to adopt 1995 Budget . Last day to certify tax levy to Anoka County December 12, 1994 Page k GENERAL FUND STATE AID MAINTENANCE CABLE TELEVISION PARA TRANSIT LIBRARY FUND DARE PROJECT POLICE GRANT COMMUNITY POLICE PROJECT PRIDE CAPITAL IMPROVEMENTS INFRASTRUCTURE FUND CAP EQUIP REPLACEMENT WATER UTILITY SEWER UTILITY REFUSE UTILITY LIQUOR FUND WATER & SEWER CONSTRUCT CENTRAL GARAGE ENERGY MANAGEMENT DATA PROCESSING POLICE\FIRE CONT RESERVE COMPENSATED ABSENCES GROSS TOTAL LESS: Inter-Fund Transfers TOTAL Fund Balance Increase/Decrease TOTAL DEBT SERVICE LESS: Inter-Fund Transfers CHANGE TO FUND BALANCE TOTAL DEBT SERVICE GRAND TOTAL INCLUDING DEBT SERVICE SHEFFIELD . Adopted by Council 7-18-94 Res #94-40 GRAND TOTAL INCLUDING SHEFFIELD D:\BUDGET95\NEW95\REVTOT 4 CITY OF COLUMBIA HEIGHTS REVENUES-ALL FUND COMPARATIVE ANALYSIS BY FUND 1993 ACTUAL REVENUE 1994 ADOPTED BUDGET 1995 1995 DEPT MANAGER PROPOSED PROPOSED 1995 ADOPTED BUDGET INCREASE DECREASE FROM 1994 PERCENT INC/DEC FROM 1994 6,507,676 6,626,078 6,677,749 6,536,680 6,539,180 (86,898) -1.35% 143,466 1 15,000 115,000 115,000 1 15,000 0 0.00% 99,930 85,500 97,900 97,900 97,900 12,400 14.50% 175,546 160,000 76,995 76,995 76,995 (83,005) -51.88% 408,649 416,343 409,448 409,448 409,448 (6,895) -1.66% 4,193 5,000 5,900 5,900 5,900 900 18.00% 0 0 49,285 49,285 49,285 49,285 N/A 53,333 39,167 0 0 0 (39,167) N/A 333 5,750 500 500 500 (5,250) -91.30% 333,373 316,050 313,482 313,482 313,482 (2,568) -0.81% 24,485 265,000 155,000 155,000 155,000 (110,000) -41.51% 454,313 323,850 381,600 381,600 381,600 57,750 17.83% 1,158,692 1,231,200 1,116,903 1,116,903 1,116,903 ( 114,297) -9.28% 1,081,344 887,708 1,035,854 1,035,854 1,035,854 148,146 16.69% 1 ,586,455 1,529,864 1 ,4 16,295 1,416,295 1,4 16,295 (113,569) -7.42% 5,457,273 7,559,941 6,291,886 6,291,886 6,291,886 (1,268,055) -16.77% 167,498 160,000 100,000 100,000 100,000 (60,000) -37.50% 278,135 349,865 307,925 307,925 307,925 (41,940) -11.99% 381,566 332,153 270,586 270,586 270,586 (61,567) -18.54% 0 77,800 77,800 77,800 77,800 0 0.00% 0 0 157,846 157,846 157,846 157,846 N/A 108,794 150,000 0 0 0 (150,000) N/A -... ----........ ---- -...--.. ............... ........... -...-... ---.. --- ..-...-.......... ---- --.... .. -- ........ ---- -......... ---- --... ...--- ---- ---... -..-.. ... ..... ......... -- -.. ...-...... ........... --- .... -- ---- ........ --.... -- --.. 18,425,054 20,636,269 19,057,954 18,916,885 18,919,385 (1,716,884) -8.32% 1,045,815 1,111,179 852,455 852,455 852,455 (258,724) -23.28% .... ---- ......- ---- ..-..- ... -.. ........ ---.. ........ ........ ...-- ........... ......... ........... .............. -- ---.. -....- .......... ............ ------ -...--......... ...--_... ...... ........- ..._-- ---- ........ .. --- ........ --.... ----.. --- ---.. .. 17,379,239 19,525,090 18,205,499 18,064,430 18,066,930 (1,458,160) -7.47% 912,469 (258,434) (1,750,219) (1,175,454) (1,173,649) (915,215) 354.14% ..-------..--...------- --...----------- ..........--...-----------------..- ------------------....................-- --------.. -- -------- -.._- ---- ------------ ---- --------- 16,466,770 19,783,524 19,955,718 19,239,884 19,240,579 (542,945) -2.74% ------------------------------------------ ---------------------------------------- 5,039,133 9,443,813 2,544,015 2,544,015 2,544,015 (6,899,798) -73.06% 2,693,528 8,059,273 1,444,015 1,444,015 1,444,015 (6,615,258) -82.08% (983,054) (7,198,734) (331,962) (331,962) (331,962) 6,866,772 -95.39% -- ----......-... --------- ------------...----..------............--------.. -.. ....-..-----...... ....-....-...--------...----.............. ........---------........---- ........ ..--------..............-...- 3,328,659 8,583,274 1,431,962 1,431,962 1,431,962 (7,151,312) -83.32% -----..------------- --------------------...-------- --------... -.. ------...-...--- ......-----..-----......--...--...-..... -- ------------........... .....------ ---... ...-...... ---- ----- 19,795,429 28,366,798 21,387,680 20,671,846 20,672,541 (7,694,257) -27.12% -------------------------------------- ------------------------------------------ 0 1,729,010 0 0 0 N/A N/A 19,795,429 30,095,808 21,387,680 20,671,846 20,672,541 N/A N/A --------------------------------------------- ----------------------------------------- Page 1 CITY OF COLUMBIA HEIGHTS EXPENDITURES - ALL FUND COMPARATIVE ANALYSIS BY FUND 1993 ACTUAL EXPENSE 1994 ADOPTED BUDGET 1995 1995 DEPT MANAGER PROPOSED PROPOSED 1995 INCREASE! PERCENT ADOPTED DECREASE INC/DEC BUDGET FROM 1994 FROM 1994 -----.........----------------------------...---.........---...........------------------------.....----........----........------..---------------........--------......--..................-------...--...........--.....--------..----.........._-- GENERAL FUND 6,251,603 6,756,905 7,110,607 6,586,680 6,604,775 (152,130) -2.25% STATE AID MAINTENANCE 80,859 56,867 81,894 79,394 79,394 22,527 39.61% CABLE TELEVISION 65,457 182,026 133,209 132,029 102,629 (79,397) -43.62% PARA TRANSIT 161,811 177,971 89,609 89,609 89,609 (88,362) -49.65% LIBRARY 382,780 425,407 418,679 418,679 418,679 (6,728) -1 .58% DARE PROJECTS 4,507 4,965 5,781 5,781 5,781 816 16.44% POLICE GRANT 0 0 98,569 98,569 98,569 98,569 N/A COMMUNITY POLICE FUND 55,090 48,027 0 0 0 (48,027) -100.00% PROJECT PRIDE 994 959 1,850 1,850 1,850 891 92.91 % CAPITAL IMPROVEMENTS 237,208 401,550 704,715 714,165 695,165 293,615 73.12% INFRASTRUCTURE FUND 0 0 0 0 0 0 N/A CAP'L EQUIP REPLACEMENT 289,436 643,760 764,601 573,153 604,153 (39,607) -6.15% WATER UTILITY 1,160,548 1,190,612 1,306,611 1,304,211 1,304,211 113,599 9.54% SEWER UTILITY 1,135,702 1,172,502 1,279,388 1,274,888 1,274,888 102,386 8.73% REFUSE 1.399,767 1,521,568 1,310,668 1,309.758 1,309,758 (211,810) -13.92% LIQUOR FUND 5.432,100 7,399,430 6,257,738 6,255,408 6,255,408 (1,144,022) -15.46% WATER CONSTRUCTION 114,781 95,000 145,000 145,000 145,000 50,000 52.63% SEWER CONSTRUCTION 138,010 131,000 147,500 147,500 147,500 16,500 12.60% CENTRAL GARAGE 266,879 341,041 358,844 345.999 345,999 4,958 1.45% ENERGY MANAGEMENT 335,053 267,399 340,196 340,196 340,196 72,797 27.22% OAT A PROCESSING 0 77,714 77,714 94,470 94,470 16,756 21.56% POLlCE\FIRE CONT RESERVE 0 0 175,000 175,000 175,000 175,000 N/A .........................--..---------....-...-............---.....----.....-------------.....---.....-----------.........-....-...-..........--.....--.....----..-......-----.......-.............-------------...-...- GROSS TOTAL 17,512,585 20,894,703 20,808,173 20,092,339 20,093,034 (801,669) -3.84% LESS: Inter-Fund Transfers 1,045,815 1 .111 ,1 79 852,455 852,455 852,455 (258,724) -23.28% ....................................--.............---------------......--..........----------.....--..........---..........-..-.........-----..........-------.....----.-----.............................-....--------.............-.. TOT AL 16,466,770 19.783,524 19,955,718 19,239,884 19,240,579 (542,945) -2.74% ----------------------------------------------------------------------------- ----------------------------------------------------------------------------- Debt Service 6,022,187 16.642,547 2,875,977 2,875,977 2,875,977 (13,766,570) -82.72% Less: Inter-Fund Transfers 2,693,528 8.059,273 1,444,015 1,444,015 1,444,015 (7,850,378) -82.08% ............................_.....--------..----------..---------_................-..'-------......................--.---...-..........-.......-...---.----.....-...........--...----...-......-...................----- 3,328,659 8,583,274 1,431,962 1,431,962 1,431,962 (7,151,312) -83.32% GRAND TOTAL INCLUDING DEBT SERVICE 19,795,429 28,366,798 21,387,680 20,671,846 20,672.541 (7,694,257) -27.12% ----------------------------------------------------------------------------- ----------------------------------------------------------------------------- Sheffield 0 1,729,010 0 0 0 N/A N/A . Adopted by Council --..-...-.........................-...-........--....--------...-...----......-....-...............-...-...-....................---...-----.................--......--....--....................---...--....................................---------- 7-18-94 Res #94-40 0 1,729,010 0 0 0 N/A N/A GRAND TOTAL INCLUDING SHEFFIELD 19,795,429 30,095,808 21,387,680 20,671,846 20,672,541 N/A N/A ============================================================================= O:\BUDGET95\NEW95\SUM7 Page m CURRENT PROPERTY TAX INTERGOVERNMENTAL REVENUE CHARGES FOR CURRENT SERVICE LICENSE, PERMITS & FINES MERCHANDISE FOR RESALE TOTAL MISCELLANEOUS OTHER FINANCING SOURCES GROSS TOTAL LESS: Inter-Fund Transfers TOTAL Fund Balance Increase/Decrease TOTAL DEBT SERVICE LESS: Inter-Fund Transfers CHANGE TO FUND BALANCE TOTAL DEBT SERVICE GRAND TOTAL INCLUDING DEBT SERVICE SHEFFIELD * Adopted by Council 7 -18-94 Res #94-40 GRAND TOTAL INCLUDING SHEFFIELD D:\SUDGET95\NEW95\REVTOT 5 CITY OF COLUMBIA HEIGHTS REVENUES - ALL FUND COMPARATIVE ANALYSIS BY REVENUE SOURCE 1993 ACTUAL REVENUE 1994 ADOPTED BUDGET 1995 ADOPTED BUDGET INCREASE DECREASE FROM 1994 PERCENT I NC/DEC FROM 1994 1995 1995 DEPT MANAGER PROPOSED PROPOSED 2,439,334 2,590,699 2,595,860 2,620,860 2,615,699 25,000 0.96% 3,837,077 3,836,794 3,920,260 3,762,414 3,770,075 (66,719) -1.74% 4,049,368 4,053,189 3,875,696 3,844,973 3,844,973 (208,216) -5.14% 234,907 250,600 238,450 238,450 238,450 (12,150) -4.85% __ 5,204,404 7,517,441 6,270,086 6,270,086 6,270,086 (1,247,355) -16.59% 1,178,082 971,502 978,737 1,001,237 1,001,237 29,735 3.06% 1,481,882 1,416,044 1,178,865 1,178,865 1,178,865 (237,179) -16.75% -..----....---......-..-...---....-.............-------..-................--......---.......... --- ---- ......---......-----... --....-.........--- -----..---..............._- ---------,------ ---- ........ ......... ......- 18,425,054 20,636,269 19,057,954 18,916,885 18,919,385 (1,716,884) -8.32% 1,045,815 1 ,1 1 1 ,179 852,455 852,455 852,455 (258,724 ) -23.28% ------ --.................-----..---....------...----...-..............................-------..---.. .....-----..------- -----------....................-..----------...- ---- ..._--------- ---- ---- --- 17,379,239 19,525,090 18,205,499 18,064,430 18,066,930 (1,458,160) -7.47% 912,469 (258,434) (1,750,219) (1,175,454) (1,173,649) (915,215) 354.14% 16,466,770 19,783,524 19,955,718 19,239,884 19,240,579 (542,945) -2.74% ________________________________________________ _'m -------------------------------------------------- 5,039,133 9,443,813 2,544,015 2,544,015 2,544,015 (6,899,798) -73.06% 2,693,528 8,059,273 1,444,015 1,444,015 1,444,015 (6,615,258) -82.08% (983,054) (7,198,734) (331,962) (331,962) (331,962) 6,866,772 -95.39% -- ---- ---- ----... -... - -- - -...--.. -...- - - - - ---- _.-... -... -.. --..- ........... -... -... -- - ..--- ---- ----...-...- ...-- ---- ---- -- -- ---- - - - -- - - - - - - -- ---- - --- - ._- - - - - ---- ---- - --- --- 3,328,659 8,583,274 1,431,962 1,431,962 1,431,962 (7,151,312) -83.32% 19,795,429 28,366,798 21,387,680 20,671,846 20,672,541 (7,694,257) -27.12% - ------------------------------------------------ ---------------------------------------------- o 1,729,010 o N/A o N\A o 19,795,429 30,095,808 21,387,680 20,671,846 N/A N\A 20,672,541 --------------------------------------------- ------------------------------------------- Page n CITY OF COLUMBIA HEIGHTS EXPENDITURES - ALL FUND COMPARATIVE ANALYSIS BY EXPENDITURE OBJECTIVE 1993 ACTUAL EXPENSE 1994 ADOPTED BUDGET 1995 1995 DEPT MANAGER PROPOSED PROPOSED 1995 INCREASE! PERCENT ADOPTED DECREASE INC/DEC BUDG ET FROM 1994 FROM 1994 PERSONAL SERVICES 5,570,711 5,957,044 6,142,958 5,857,470 5,895,470 (61,574) -1.03% SUPPLIES 1,849,010 1,921,127 2,162,847 2,139,656 2,137,256 216,129 11 .25% OTHER SERVICE CHARGES 3,968,270 4,316,026 4,138,045 4,124,660 4,128,760 (187,266) -4.34% CAPITAL OUTLAY 953,425 1,466,908 2,069,341 1,799,546 1,782,146 315,238 21.49% MERCHANDISE FOR RESALE 4,273,140 6,051,160 5,116,461 5,116,461 5,116,461 (934,699) -15.45% CONTINGENCIES & TRANSFERS 898,029 1,182,438 1,178,521 1,054,546 1,032,941 (149,497) -12.64% -------......-...--------..-... -------------.....-...........-..........--..........------..............----------------......---------------------- ----------- -.. ---... .....- GROSS TOTAL 17,512,585 20,894,703 20,808,173 20,092,339 20,093,034 (801,669) -3.84% Less: Inter-Fund Transfers 1,045,815 1 ,111 ,179 852,455 852,455 852,455 (258,724) -23.28% --------------------------............-..............--------------------------------------------------------_._-------------..--.....,---......-.....-..-----. TOTAL 16,466,770 19,783,524 19,955,718 19,239,884 19,240,579 (542,945) -2.74% ---------------------------------------------------------------------------. ---------------------------------------------------------------------------~ Debt Service 6,022,187 16,642,547 2,875,977 2,875,977 2,875,977 (13,766,570) -82.72% Less: Inter-Fund Transfers 2,693,528 8,059,273 1,444,015 1,444,015 1,444,015 (7,850,378) -82.08% 3,328,659 8,583,274 1,431,962 1,431,962 1,431,962 (7,151,312) -83.32% GRAND TOTAL INCLUDING DEBT SERVICE 19,795,429 28,366,798 21,387,680 20,671,846 20,672,541 (7,694,257) -27.12% ---------------------------------------------------------------------------. ---------------------------------------------------------------------------- Sheffield . Adopted by Council 7-18-94 Res #94-40 o 1,729,010 o o o N/A N/A o 1,729,010 o o o N/A N/A GRAND TOTAL INCLUDING SHEFFIELD 19,795,429 30,095,808 21,387,680 20,671,846 20,672,541 N/A N/A ---------------------------------------------------------------------------- ---------------------------------------------------------------------------- D:\BUDGET9~NEW9~SUM6 Page 0 1995 PROPOSED TAX SUPPORTED EXPENDITURES GENERAL AND LIBRARY FUND 1994 ADOPTED BUDGET 1995 MANAGER PROPOSED 1995 COUNCIL REVISIONS INCREASE! DECREASE FROM 1994 PERCENT INC/DEC FROM 1994 MAYOR COUNCIL CITY MANAGER ELECTIONS FINANCE ASS:SSlNG CIVIL PROCESS PLANNING GENERAL GOVERNMENT BLDG. POLICE FIRE PROTECTIVE INSPECTION CIVIL DEFENSE ANIMAL CONTROL PUBLIC WORKS ENGINEERING STREETS STREET LIGHTING TRAFFIC SIGNS & SIGNALS WEED CONTROL RECREATION ADMINISTRATION YOUTH ATHLETICS ADULT ATHLETICS TRAVELING ATHLETICS SILVER LAKE BEACH TRIPS & OUTINGS SENIOR CITIZENS VOLUNTEERS MURZYN HALL PARKS TREE TRIMMING DUTCH ELM SANITATION DUTCH ELM REPLACEMENT CONTINGENCIES & TRANSFERS TOTAL GENERAL FUND TOTAL LIBRARY TOTAL EXPENDITURES 238,727 283,836 32,639 455,342 109,348 185,115 19,683 165,512 1,926,000 695,123 121,351 26,019 10,812 o 271,866 542,843 122,072 41,953 2,900 126,696 28,862 18,776 13,973 7,828 32,257 50,396 47,971 167,098 566,862 14,413 105,035 43,249 .......... 282,348 . ::::I/l$El~$O$: 231,379 287,544 28,198 453,397 113,304 170,615 32,352 172,848 1,812,221 608,175 113,837 27,078 11,130 o 268,422 561,634 135,691 50,431 5,695 143,979 28,917 19,470 14,018 730 22,505 51,173 16,927 179,609 542,436 16,881 96,854 47,801 :....:...:.....:.:6;~~: 212,874 287,544 28,198 453,397 113,304 170,615 32,352 172,848 1,846,821 608,175 113,837 27,078 11,130 o 268,422 561,634 135,691 46,431 5,695 143,979 28,917 19,470 14,018 730 22,505 51,173 20,927 181,609 542,436 16,881 96,854 47,801 .:..YH/il~:11i:.. (25,853) 3,708 (4,441) (1,945) 3,956 (14,500) 12,669 7,336 (79,179) (86,948) (7,514) 1,059 318 o (3,444) 18,791 13,619 4,478 2,795 17,283 55 694 45 (7,098) (9,752) 777 (27,044) 14,511 (24,426) 2,468 (8,181) 4,552 :./.::1j~:i;d} U -10.83% 1.31% -13.61% -0.43% 3.62% -7.83% 64.37% 4.43% -4.1 1 % -12.51% -6.19% 4.07% 2.94% 0.00% -1.27% 3.46% 11 .1 6% 10.67% 96.38% 13.64% 0.19% 3.70% 0.32% -90.67% -30.23% 1.54% -56.38% 8.68% -4.31% 17.12% -7.79% 10.53% 13.84% ):4~2S~.. :~jj :~~ ~j: :;: :~: :::.~.;:. ::;;;:;425t4b1.: ::i:~: :~:;:: ~;:: ~~ :~:;~j~~:~~j[~]~~ljjl'tQ :~: ;j~~~::j~~~::ji~~jig:~~~~~j;j;[ila~: :~~:j::]::::~]~~i~~:~~)~~:;~: :;::~~~~:~j~~~tiilii} :~ii~; ~~::~::~;:~~~~~ ~j:~~~jj~:jj:~j~41 ~~$e$ :: }:t::tHi21a1oi .::'::'::::::7:00s35t:. . ...f'jiiiisliSi::::t:::;':::(:((iiiiiSS}. REVENUES FOR GENERAL FUND AND LIBRARY FUND Non Tax Revenue 1,213,145 Intergovernmental 248,168 Local Gov't Aid 2,025,418 HAC.A. 964,991 Area Wide Tax 634,839 Penalties & Interest 7,000 SubTotal Use of Fund Balance Local Levy TOTAL REVENUE & FUND BALANCE CERTIFIED LEVY PAT'S 2 r'r:;;:2;~Wik' 1,205,517 1,205,517 (7,628) -0.63% 96,067 96,067 (152,101) -61.29% 2,058,693 2,052,835 27,417 1.35% 964,991 978,510 13,519 1.40% 634,839 603,621 (31,218) -4.92% 7,000 7,000 0 0.00% 0 4,967,107 4,943,550 (150,011 ) -2.95% 59,231 74,826 (65,065) -46.51% 1,979,021 2,005,078 56,218 2.~8% 5,093,561 139,891 1,948,860 ".1;182312 ,:}:7;005;3SlJ,')....j;023~454 ...........;:...........,n:siU'iSS}......... .... t:(:a;~i~t~ ..... ................_..........,......$...... . ........ ... . H ...... . .. ......... . .. . :.:.:.,.....:.g,..................Q.....:. 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I z <ctu~ -(!)<( ccow ~::>:c ::Jal>- .....I LO (U O~-1 U,-X U. ~ o >- I- - U ~ z?fl. ::>,- ON a ~?fl. -0) a,... a: w~ :co ~.q- o Page w -1 O~ 00 :ceo aLO en o (!J (J) a: <( ..J ..J o C ~ ~ a: ::> o >- w a: w J: ;: CITY OF COLUMBIA HEIGHTS, MINNESOTA Page x CITY OF COLUMBIA HEIGHTS 1995 PROPOSED BUDGET 1994 PROFILE Tax Base 1993 Population: 18,999 Dollars Per Capita 1994 Total Tax Capacity 9,228,787 485.75 1994 Powerline Tax Capacity 0 0.00 1994 Captured TIF Capacity 1,034,989 54.48 1994 Fiscal Disparities Contribution 608,086 32.01 1994 Taxable Tax Capacity 7,585,712 399.27 1994 Fiscal Disparities Distribution 2,701,198 142. 18 Revenues 1994 LGA 2,025,418 106.61 1994 HACA 964,991 50.79 1994 Certified Levy 2,583,778 136.00 Total 5,574,187 293.39 Average Tax Rates 1994 City Tax Rate 25.70/0 1994 County Tax Rate 29.90/0 1994 School Tax Rate 69.20/0 1994 Special Tax Rate 5.40/0 1994 Total Tax Rate 130.20/0 Market Value Composition of Tax Base Residential 75.40/0 Apartments 11 .20/0 Commercial/Industrial 12.40/0 Farm 0.00/0 Other 1.10/0 Page y w a. >- ... >- CD tu c.:I o :) en CD ... >- :c...a: (.!Jw. w(.!J~ :cO:. .:):) -CDen CDOO :lWZ :)en:) ""Ou.. 8~>- u..a:a: oa.. a: >-lQCD t:l5i::J U....O Z . .... . a: W Z W c.:I lu:,:,..:::::: ,II!! lB...........?:.....?. ~ ,11l":,:::::,,, tC:..:-..: lI'i! luu q *1 II, :.,:, x"",, ffi HI: ii:.I: W :a: ~. rul'l a:,~a: OuO Z'::::':':Ii&i;:' :) ........... u.. ,.::.. :':::'..\': Ill; !ll~= iGi ZUlZ W ..... .11:: c.:I~i .:::'..,(lJ: .... 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EXAMPLE: Property Tax on a $70,000 Columbia Heights home is $975.66 (1000/0) RETURNED AS SERVICES $184.53 · Police & fire protection · Street maintenance & plowing · Parks & trails · Recreation programs · Bldg & health inspections · Other City services Page ii School District #13 $541.67 (560/0) Anoka County $208.22 (210/0) Special Districts $41.24 (40/0) City of Columbia Heights $184.53 (19%) Prepared November 28, 1994 CITY OF COLUMBIA HEIGHTS Based on Payable 1994 Property Taxes Who gets your property tax - dollars? EXAMPLE: Property Tax on an $80,000 Columbia Heights home is $1,226.53 (1000/o) RETURNED AS SERVICES $231.98 · Police & fire protection · Street maintenance & plowing · Parks & trails · Recreation programs · Bldg & health inspections · Other City services Paae jj School District #13 $680.95 (560/0) Anoka County $261.76 (210/0) Special Districts $51.84 (40/o) City of Columbia Heights $231.98 (190k) Prepared November 28, 1994 _ WHAT WILL $20 A MONTH BUY? $20/Month Buys Quality and Quantity in Columbia Heights Telephone ~nerfor4 o Q Cable TV o ..................................8.......... :.~ (J v Garbage pick-up Columbia Heights City Services Parks Streets Police Fire The average home in Columbia Heights pays less than $20 per month in City real estate taxes. The average Columbia Heights' resident will spend $20 every month on various services and pleasures, i.e. pizza and pop for 4 at a local restaurant, basic cable TV for the family, monthly phone services, etc. The best value for your money in Columbia Heights is still all of the City services that $20 of your monthly property tax will buy! (Based on an $81,550 home in Columbia Heights.) Page kk II) en en - C OW zen cO o OD. (:) 08: (:) cnct~ WII)~ )(C'len en ~en ....~uo- ::C>OlX: CJ....wO wa:cnUo ::cwCW cD.W::') -OlX:...I IDa:UC ::ED.Z> ::')>->W ...It::>::E OUWC UZ...Icn Uo_)(W OWC::C ~en........ -~...ICJ UlX:CZ U~> ZUoC -Z:J: Oen OW W...I enD. c(::E ID~ W W :J: .... I i I o..........~ <0 m ('I) 0 . . . C\l 0<0<0..... C'CSLOm~,...: -<0<0 {:. <o<oooe ~~<<:?oo ....<Oo)C\l<o 0) C\l C\l . .r:. 0) o ..........o~ CDm.....o . . . m _LO<O.....oo O~CD~~ 0('1)('1) ..... .J::. o en ('I).....CD~ ~~~g., oo.....C")<O >- C\l ('I) . _.......... 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(ij~C\loo,...: -.....C\l o - - 1-.......... <o~oooe C\!~~m ....I'.....~<o O)~LO . .r:. m - 0 C\lLOC")oe ~~~oo _~OC\lCD o CDI" ococo ..... .J::. ..... 0 en ~CD~~ q~~C") <0 ..... LO <01 >- C\l ('I) . .-= C\l C\l C\l 0 88 .....<OLo~ ..... I' C") 0 00 . . ...... >- ('I) ..... ..... LO 000 -<0<0- . OCD 5C\lC\l 9 0 0 00 0 - ~ m 0) ..... W ...J CD < ~ (/) e:..cD 0) x 0) 0) w-= C'CS CIJ CIJ I- C'CS C'CS :)C'CS -0 0) ! ...J> .... <~ 0)00 (/)(/)c:c: >.0 0-- a> 0.-- ~a xooo C'CS....__ WC'CS I-o..c:c: ~o 'a;LO;::'O) a:x mO~ <C'CS O)mEO) ~~ ..........<0.. OLOLO~ IJ1QIJ1C\l _LO~CD..... C'CS <0 00 ..... ",,--' - <0 I' ..... ,- 0-- 1-.......... LO 0 LO oei f':~<<:?f'-. ....CDLO<O<o 0) <0 I' . ,.r:. m o <OCDC\loe C\!~C\!O) _LOOLOCD OCDmo . 0(00).......... .J::. ..... 10 ,en I , , CDC\l~~ I f': ~ cq C") I CD I' CD <0 I >- C\l ('I) N .-= C") C") ,0 001 .....LO(o~ OO! I'I'mO .., '" ..... o 0, >-C\l 0 ..... LO 000;-0000- . I 0 C\l c: ('I) ('I) 9 _ .I:::J 0.....:0 o 10 ..... I ! - ~ m m ..... W ...J II~ ~ i e:.. 0) iW -=1' :)C'CS ...J >, <~ >'01 I~ C'CSi IW 94 '~ _U, I a: 0 ,< XI I'lli::: C'CS1' I.o::::~ CIJ 0) x 0) a> C'CSCIJCIJ I-C'CSC'CS -o!! 0) 0 0 (/)~.s.s 0) a.-- X 000 C'CS....__ ~o..c:c: ~LO;::,O) mO)o~ mmEO) ..........<0.. CITY OF COLUMBIA HEIGHTS BUDGET HEARING ANOKA COUNTY CITY OR TOWNSHIP 1993 SCHOOL MARKET 1994 DISTRICT VALUE TAX 1994 % CHANGE MARKET 1995 MARKET VALUE TAX VALUE TAX ANDOVER ANOKA BLAINE C. ..0. L..U. M'. B.I.A.... H....EJG. '..H" TS.. ..........,...........'............. . .. . ................ , ... , , . . .'...... ......... . . . .. .. .......,.... . ........... ..... .. ... ..... . . . . . ..... . . . .' ,,' ,. ., '. ,"' .. .'.... ," "," '. ." .".. .., ." . ... ....... . . .. . . . .... .... COON RAPIDS EAST BETHEL FRIDLEY HAM LAKE LI NO LAKES OAK GROVE RAMSEY SPRING LAKE PARK SOURCE: STAR TRIBUNE NOVEMBER 21, 1994 PAGE 3B A:PROPTAJ( 1 1 94,800 15 94,800 11 77,000 11 80,400 12 80,400 16 80,400 '13 :'. "'SS,10tF 11 80,400 15 69,800 831 69,800 11 77,700 13 77,700 14 77,700 16 77,700 11 84,700 831 84,700 12 97,700 624 97,700 831 97,700 1 1 80,600 15 80,600 11 85,700 728 85,700 16 78,600 1 ,287 100,300 1 ,496 1,387 100,300 1,523 950 79,800 1,073 1,013 83,500 1,126 1,073 83,500 1,156 992 83,500 1 ,100 :'::::::::::::::::l)i::::;'::;:'::U~D'::::::::::;:::::ae 973 83,200 1,084 810 74,100 891 782 74,100 877 928 79,600 1,011 1,028 79,600 1,149 1,040 79,600 1,107 908 79,600 987 1,012 89,600 1,163 1,062 89,600 1,168 1,630 105,600 1,874 1,728 105,600 2,088 1,597 105,600 1,825 1,164 87,100 1,366 1,244 87,100 1,390 1,089 91,800 1,285 1,193 91,800 1,275 983 81,000 1,090 Page mm 5.8 5.8 3.6 3.9 3.9 3.9 ;::::::(>;$.'..,:.' 3.5 6.2 6.2 2.4 2.4 2.4 2.4 5.8 5.8 8.1 8.1 8.1 8.1 8.1 7.1 7.1 3.1 16.2 9.8 13.0 11.2 7.7 10.9 . ............ ',. .. .. ,:.......::'7.3. .. ....., .... 11.4 10.1 12.2 9.0 11.7 6.5 8.7 14.9 10.0 15.0 20.9 14.3 17.4 11.7 18.0 6.9 10.8 FACTORS AFFECTING PROPOSED CITY PRELIMINARY TAX INCREASE . THE CITY NOW PROPOSES TO REDUCE BY $33.466 THE PRELIMINARY TAX LEVY. . THE CITY PROPOSES TO HOLD THE LEVY INCREASE TO $25.000 OVER THAT WHICH WAS LEVIED IN 1994. . THE CITY WILL RECEIVE A $31.691 REDUCTION IN AREA-WIDE TAX (FISCAL DISPARITY). THE NET RESULT WILL BE A CORRESPONDING INCREASE TO THE LOCAL SHARE OF THE PROPERTY TAX BILL. . COMMERCIAL/INDUSTRIAL VALUES DECREASED SLIGHTLY, THUS SHIFTING A GREATER BURDEN ON RESIDENTIAL VALUES. . SOME RESIDENTIAL PROPERTY VALUES INCREASED, THUS THOSE OWNER'S STATEMENTS WILL REFLECT SIGNIFICANTLY HIGHER TAX INCREASES; OVERALL THE PROPERTY VALUES REMAIN STABLE. Page nn CITY OF COLUMBIA HEIGHTS GENERAL AND LIBRARY FUND COMPARISON OF 1994 & 1995 TAXES I CHANGE -I DOLLAR PERCENTj 1994 1995 Area Wide Tax 634,839 603,621 (31,218) -4.920/0 LocalLevy 1,948,860 2,005,078 56,218 2.880/0 Subtotal 2,583,699 2,608,699 25,000 0.97% - - - ..~. 964,991 978,510 13,519 1.400/0 Homestead Total 6,132,389 6,195,908 63,519 1.040/0 Note: The above increase to the Local Levy, along with the valuation M_ changes in residential, commercial & industrial properties, tax increment property, and the City's contribution to Fiscal Disparities, - will result in an across-the-board tax increase of 2.630/0 in the City's portion of 1995 property taxes. bll~..1 Page 00 CITY OF COLUMBIA HEIGHTS ...'*... * 1* *..'*.. *. .*. *. ***.... **',. **** *** ** -*... ****.. **~*** ***** ***.'* **.****~*.* ***** ****. *.** ***,*** .********* ** ** -_._* ****.... SUMMARY OF COMPUTATIONS FOR 1995 ***.... 1**" .*...... **** **** *** ,***** ** *** ***** *****.*~.** ***** ***** **** ***~.** ***** .*.** *******~*** ** ... ._*** **.... .....** *. *****.. MANAGERS COUNCIL COUNCIL EXPENSE PROPOSED CHANGES PROPOSED General Fund Mayor-Council 231 ,379 (18,505) 212,874 City Manager 287,544 0 287,544 Finance-Assessing-Elections 594,899 0 594,899 Civil Process 170,615 0 170,615 Planning 32,352 0 32,352 General Buildings 172,848 0 172,848 Public Safety 2,572,441 (13,221) 2,559,220 Public Works 1,016,178 (4,000) 1,012,178 Sanitation 167,231 0 167,231 Recreation 477,328 6,000 483,328 Parks 542,436 0 542,436 Contingencies & Transfers 321,429 47,821 369,250 Total General Fund 6,586,680 18,095 6,604,775 Para Transit Fund 89,609 0 89,609 State Aid 79,394 0 79,394 Cable Television Fund 132,029 (29,400) 102,629 Library 418,679 0 418,679 Dare Project 5,781 0 5,781 Police Grant 98,569 0 98,569 Project Pride 1,850 0 1,850 Capital Improvements Fund 714,165 (19,000) 695,165 Infrastructure 0 0 0 Capital Equipment Replacement Funds: General Fund 475,460 31,000 506,460 Water Fund 49,374 0 49,374 Sewer Fund 48,319 0 48,319 Central Garage Fund 0 0 0 Central Garage Fund 345,999 0 345,999 Liquor Fund 6,255,408 0 6,255,408 Water Utility Fund 1,304,211 0 1,304,211 Sewer Utility Fund 1,274,888 0 1,274,888 Refuse Fund 1,309,758 0 1,309,758 Water & Sewer Construction 292,500 0 292,500 Energy Management 340,196 0 340,196 Data Processing 94,470 0 94,470 Pension Reserve 175,000 0 175,000 Debt Service Fund 2,875,977 0 2,875,977 -----------------------------------------------------------------------------. Total 22,968,316 695 22,969,011 =============================================== D:IBUDGET951NEW951RES95. , Page pp RESOLUTION 94- 80 BEING A RESOLUTION ADOPTING A BUDGET FOR THE YEAR 1995 AND SETTING THE TAX LEVY COLLECTABLE FOR THE YEAR 1995 BE IT RESOLVED by the City Council of the City of Columbia Heights as follows: Section A, The budget for the City of Columbia Heights for the year 1995 is hereby approved and adopted with appropriations for each of the funds as follows: ..l. Expense 6,604,775 89,609 79,394 102,629 418,679 5,781 98,569 1,850 695.165 o General Fund Para Transit Fund S1ate Aid Cable Television Fund Library Dare Project Police Grant Project Pride Capital Improvements Fund Infrastructure Fund Capital Equipment Replacement Funds: General Fund 506,460 Water Fund 49,374 Sewer Fund 48,319 Central Garage Fund 0 Central Garage Fund 345.999 liquor Fund 6,255,408 Water Utility Fund 1,304,211 Sewer Utility Fund 1,274,888 Refuse Fund 1,309,758 Water & Sewer ConstnJction Funds 292,500 Energy Management 340,196 Data Processing 94,470 Pension Reserve 175,000 Debt Service Fund 2.875,977 Total Expense Including Interfund Transfers 22,969,011 Section B: The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies as hereinafter set forth for the year 1995: Revenue Available 6.604,775 89.609 79.394 102,629 418,679 5,781 98,569 1.850 695.165 o General Fund Para Transit Fund State Aid Cable Television Fund Library DARE Project Police Grant Project Pride Capital Improvements Fund Infrastructure Fund Capital Equipment Replacement Funds: General Fund Water Fund Sewer Fund Central Garage Fund Central Garage Fund Liquor Fund Water Utility Fund Sewer Utility Fund Refuse Fund Water & Sewer ConstnJction Funds Energy Mana_gement Date Processing Pension Reserve Debt Service Fund Total Revenue Including Interfund Transfers Page qq 506.460 49,374 ~,319 o 345,999 6,255,408 1,304,211 1,274,888 1,309,758 292,500 340,196 94,470 175~000 2.875,977 22,969,011 . Section C. The following sums of money are levied for the current year, collectable in 1995, upon the taxable property in said City of Columbia Heights, for the following purposes: Estimated Area-Wide 2,005,078 603,621 2,608,699 Estimated Local Levy Certified Levy The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Passed this lith day of De c. 1994 Offered By: Seconded By: Roll Call: Ruett imann Peterson All ayes rJ:;~j cri~<-A,~r' ~osePh . turdevant, Mayor ~,.~ Anne Student, Councl - retary flES95'1 Page rr III & c: a:l ~ c..> - Q) o "0 ::l CD 15 c: iI: ~ 'E Q) :E Qj Cl "0 ::l CD "0 5l o Q, 2 a. Lt) 0') 0') ~ J!3 ~ Cl "as :I: a:l :c E ::l (5 c..> - o ~ U III Q) "g c: Q) 0 Cl :;:: I: ::l ~ m 5i 8 = c: a::Q) .s "e ~ ~ III E a:l_ 15 "0 0 :2 Q) > ~"~ ~~ s ~f > .2 1:5 ~~ ~ ~i I I I i! I 11 F ~ ~ !~ ~ ~E is: .sa:l ~ Cl) ~ Q).2 III ~ 2 .$il .- III i ~ 0 I: i!: .- - ~ ~... -"0 ~ ~ ~-~~ ~ ~Q~ =<<1 .~. 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Lt') C7) C7) ~ ....COC7)[ C\l""'C7) cooco ri L.O aSl 000 co q, CO_I C\l C\l, I J!l .J:: 01 'Q) :t: ;J cc ~ :c !i E :;, '0 e..> '0 ~ ?: ~ 0 t Page vv 1 I ~ to " - REVENUE 1995 GENERAL FUND BUDGET City Manager Adopted GENERAL FUND RECEIPTS Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 30000 REVENUE 31000 TAXES 31010 Current Ad Valorem 1,789,944 1,381,053 1,558,512 1,583,512 1,614,730 31011 Police Pension 0 0 0 0 0 31012 Fire Pension 0 0 0 0 0 31013 6 Cities \tVatershed 0 0 0 0 0 31014 Area Wide Tax 570,466 640,760 634,839 640,000 603,621 31020 Delinq. Ad Valorem 19,290 25,753 0 0 0 31910 Penalties and Interest 9,018 .. 12,789 .....7,000. .....7,000 7,000 31997 TOT AL TAXES .....2,388,718 . ..2.060.3$$ .2;20(M351 .. . .2.t200.512 .2+22~i351 32000 LICENSES AND PERMITS 32110 Liquor, Wine & Beer License 22,825 30 ,040 24,000 30,000 30,000 32120 Cigarettes 475 644 500 500 500 32121 Grocery & Meats 1,508 1,636 1,600 1,600 1,600 32122 Restaurant & Food 6,016 5,007 5,000 5,000 5,000 32125 Multiple Dwellings 22,852 14,677 27,000 20,000 20,000 32150 Sewer 814 750 1,000 1,000 1,000 32161 Contractor 7,805 7,340 12,000 7,000 7,000 32166 Taxi 5,175 2,980 4,000 4,000 4,000 32168 Other Professional & Occup 670 650 1,000 700 700 32178 Other Amusement Licenses 3,625 4,525 4,500 4,500 4,500 32180 Laundry & Dry Cleaning 3,719 3,939 3,500 3,800 3,800 32181 Conditional Use 440 995 600 600 600 32182 Pet Licenses 673 742 750 750 750 . 32188 Other Business Licenses 3,484 3,349 3,000 3,000 3,000 32192 Building & Moving Permits 26,494 43,851 35,000 35,000 35,000 32193 Electrical Permits 8,899 3,846 0 0 0 32194 Heating Permits 6,675 6,369 9,000 7,000 7,000 32195 Plumbing Permits 3,126 4,205 8,000 4,000 4,000 32997 TOT AL LICENSES AND PERMITS ...... .1:!5,:215 13$.$045 . ....140;~..... ........,!I~45() 128,450 33000 INTERGOVERNMENT AL REVENUE 33170 Civil Defense P&A Reimb. 3,802 4,910 4,185 4,900 4,900 33401 Local Government Aid 2,022,119 1,919,439 2,025,418 2,058,693 2,052,835 33402 Property Tax Relief(Hornestead) 896,728 944,285 899,603 964,991 978,510 33403 Equalization Aid 65,160 65,388 65,388 0 0 33415 State Fire Training 0 0 0 0 0 33416 State Law Offc. Training 6,263 7,050 8,000 7,000 7,000 33417 Shade Tree Grant 5,000 5,000 0 0 0 33420 Ins. Premo Tax-Fire 41,975 38,571 50,000 0 0 33421 Ins. Premo Tax-Police 101,799 104,131 102,000 32,654 32,654 33422 State Grant-Aid 12,081 370 0 0 0 33423 State-Aid Pol. Rei. Assoc. 24,447 24,476 21 ,545 0 0 33424 State-Aid Fire ReI. Assoc. 14,024 14,050 11 ,376 0 0 33600 County Grant 9,831 4,325 0 0 0 33610 County Street Maintenance 18,060 18,060 18,060 18,060 18,060 33630 School District 17,662 31 ,545 33,002 33,453 33,453 33997 TOT AL INTERGOVERNMENTAL REV >a;23Ij951. .. . .a.18t~eoO ... .3..2.,&1". · ... .3.11~,151 3:121,412 Page 1 1995 GENERAL FUND BUDGET City Manager Adopted GENERAL FUND RECEIPTS Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 34000 CHARGES FOR CURRENT SERVICES 34101 City Hall Rent 29,813 29,513 30.723 0 0 34104 Plat Filing & Lot Split Fee 20 0 30 30 30 34107 Special Assess. Searches 3,345 1,685 2,000 2,000 2,000 34109 General Government 0 110 13,200 0 0 34110 Library Photocopies 2,877 0 0 0 0 34120 Library Other 1,040 0 0 0 0 34130 Library Video 3,024 0 0 0 0 34140 Library-Collections 408 0 0 0 0 34200 Financial Services 0 12,536 13,200 13,200 13,200 34201 Special Police Services 91,328 99,273 102,750 107,750 107,750 34202 Special Fire Services 20,220 19,760 14,000 20,000 20,000 34203 Public Safety-Police Report 2,308 2,382 4,350 2,350 2,350 34204 Protective Insp Charge-HRA 0 4,648 12,716 12,716 12,716 34206 Police Program Fees 118 67 0 0 0 34303 Public Works Service 3,417 2,832 6,500 3,000 3,000 34304 Mid Block Street & Alley 4,506 4,703 4,500 4,215 4,215 34305 Parking Ramp Assessment 0 0 0 0 0 34405 Weed Cut & Nuisance Abate. 713 988 1,200 1,200 1,200 34408 Shade Tree 34,703 20,003 35,000 30,000 30,000 34710 Other Recreation Revenue 0 0 0 0 0 34781 Hall Rents 54,222 57,215 60,000 58,000 58,000 34782 Canteen Receipts 8,237 7,163 7,000 7,100 7,100 34783 Rent of Fields 450 450 500 500 500 34795 RecIYouth Athletics 31,200 32,143 33,000 33,000 33,000 34796 ReclTrav Althletics 6,124 5,847 5,200 5,500 5,500 34797 ReclAdult Althletics 22,741 20,028 25,000 21,000 21,000 34798 ReclTrips & Outings 26,590 22,209 34,000 22,000 22,000 34799 ReclSenior Citizens 2,471 3,958 4,400 4,100 4,100 34997 TOTAL CHARGES FOR SERVICES .... . .$49,815 341.!i13 ... . . . .409,2f)9 ....:$41.661 ...... 347,661 35000 FINES AND FORFEITS 35101 Court Fines 94,468 89,464 100,000 100,000 100,000 35103 Library Fines 9,422 0 0 0 0 35104 Animal Control Penalties 0 0 0 0 0 35200 Forleited Tax Sales 0 0 0 0 0 35210 Confiscated Property 783 0 150 0 0 TOTAL FINES AND FORFEITS ...........104.673..... ... ",iAo4 . .. ..............00....&f ? ...'oo~bOO ....... . .,. . . ,,' .100.000 35997 ....../L...l.... 36000 MISCELLANEOUS 36105 Int & Penalty Sp Assess 0 0 0 0 0 36210 Interest On Investments 136,814 179,000 120,000 172,500 172,500 36220 General Government Rents 660 660 600 600 600 36230 Contributions 0 0 500 0 0 36240 Phone Commissions 79 29 150 30 30 36260 2% Surcharge Retention 69 43 1,000 50 50 36290 Other Misc. Revenue 4,346 4,961 6,000 5,000 5,000 36291 Col Heights History 0 20 0 0 0 37640 Cash Over/Short 4 ... (39) .... 0 0 0 . .... .128.250 ... .. ',' . . " . 38997 TOTAL MISCELLANEOUS .<"14f;11~ .... · ...114,61'4..... ..... ..11$,180 .. .. 118,180 39000 NON REVENUE RECEIPTS 39100 Sales of Property 500 0 500 500 500 39101 Gain/Loss Fixed Asset 8,454 7,115 4,000 4,000 4,000 Page 2 1995 GENERAL FUND BUDGET City Manager Adopted GENERAL FUND RECEIPTS Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 39102 Recovery of Loss 120 0 0 0 0 39110 Bad Checks Collected 0 194 0 0 0 39120 Recovery Damage City Prop 2,016 6,218 2,000 2,000 2,000 39130 Equipment Rental 0 0 8,000 8,000 8,000 39140 Other Ref & Reimbursement 31350 1,437 < Hl~:~ ..2,500 2,50Q 39197 TOTAL NON REVENUE RECEIPTS . .. ..14.,440 .14.964 11.000 11.000 39200 TRANSFERS IN 39208 General Purpose-Cable TV 0 0 0 0 0 39209 General Purpose-State Aid 0 48,690 0 25,000 25,000 39210 Admin. Overhead-Library 0 6,289 6,467 6,664 6,664 39211 Admin. Overhead-Pir Fund 53,269 52,471 53,741 54,794 54,794 39212 Admin. Overhead-Cable TV 45,989 45,928 47,769 49,452 49,452 39213 Admin. Overhead-Para Transit 7,010 6,217 7,944 7,081 7,081 39214 Admin. Overhead-Liquor Fund 53,249 53,853 64,106 56,602 56,602 39215 Admin. Overhead-Water Fund 51,835 57,262 59,433 59,756 59,756 39216 Admin. Overhead-Sewer Fund 51,835 57,262 59,433 59,756 59,756 39217 Admin. Overhead-Refuse Fund 59,967 53,202 50,996 52,434 52,434 39218 Admin. Overhead-Recycling 21,404 25,789 42,142 43,587 43,587 39219 Transfer Fm Liquor 148,881 0 0 0 0 36290 Residual Equity Transfer In 0 .8~,598 0 0 0 39297 TOTAL TRANSFERS . . ..493,439 .......~~;5el . . .'.392.031 .... .416,126 415,126 39997 TOTAL GENERAL FUND RECEIPTS · ..0.857.343 .6:501.676 .. . .6;626.018 ....ILS$,680 6.539 .180 TOT AL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE .i.964,572 (107.229) 3,033,095 .....2;~5.$66 .... .... . ';251~603. 256,073 2,925,866 '3.181.139 .1,756,905 (130,827) 2,551,012 .aA20.t85 . .~,586,a80 (50,000) 3,051,112 Q$10010112 .6.604.775 (65,595) 3,051,112 2,985.517 Revenue Narrative The primary sources of revenue in the General Fund are property taxes, local govemment aids, and H.A.C.A. Property taxes comprise approximately 33% of the General Fund revenue. Local govemment aids and H.A.C.A. combined total approximately 45% of the revenue in the General Fund. The other major sources of revenue in the General Fund are charges for services, licenses, and permits. Of the total General Fund revenue, the only area that the City has significant control over is property taxes. Govemmental aids and other sources of revenue are either fixed by outside sources or comprise a very small portion of the total revenue. Based on this, all increases in the General Fund must be absorbed through property taxes. As taxes comprise approximately one-third of the total revenue and have to carry the burden for all expenditure increases, whatever the increase to expenditures is, the effect on taxes is approximately tripled. For example, if the General Fund expenditures increased by 3%, which equals approximately $200,000, it would be necessary to increase property taxes by 9% to generate this amount of revenue. Page 3 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 4 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101.41110 PROPOSED 1995 BUDGET DEPARTMENT: MA VOR . COUNCIL SUPERVISOR: MA VOR DESCRIPTION This department is responsible for the establishment of policy for all activities, functions and programs of the City in accordance with the City Charter. SUMMARY OF BUDGET The Mayor-Council budget has increased $1,602 from the 1994 adopted budget. This was due to an increase of $1,322 for subscriptions and memberships and an increase of $80 for food supplies. CITY MANAGER RECOMMENDATION The 1994 Police Contingency Funding has been rebudgeted for $50,000 for 1994. It is anticipated that the contingency will not be expended in 1994. An additional $15,000 contingency budgeted in previous years was eliminated in 1995. Advertising-Other: Account has been increased to $9,900, reflecting '92 and '93 actual newsletter expense. In previous years, the City's share of the 4th of July fireworks program was budgeted out of Council contingency. Alternatively, a _ $2,000 account was established, with the balance of costs coming from donations. Policy Direction: It is recommended that the hiring of an additional police officer be scheduled for further discussion in an early fall, 1994, Work Session. Page 5 1995 MA VOR-COUNCIL BUDGET MA YOR.COUNCIL Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1010 1020 1070 1080 1210 1220 1225 1300 1510 1700 1800 1997 1999 2000 2010 2020 2030 2171 2175 2282 2997 2999 3050 .3105 3210 3220 3310 3320 3430 3500 3600 4000 4050 4100 4300 4330 4371 4372 4373 4374 4375 4376 4377 4380 4390 4395 4997 4999 5170 5997 PERSONAL SERVICES Regular Employees Overtime Reg.Emp. Interdept Labor Serv Inter. Labor Cr. P.E.R.A. Contr. F.I.C.A. Contr. Flex Benefit F.I.C.A. Insurance Worker Comp Ins. Pre Allocated Fringe Interd Fringe Cr TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Supplies Printing & Printed Forms General Supplies Food Supplies Gas,Oil,Lubricants TOT AL SUPPLIES OTHER SERVICE CHARGES Expert & Prof Services Training & Ed Activities Telephone & Telegraph Postage Local Travel Expense Out Of Town Travel Expense Advertising Other Legal Notice Publishing Insurance & Bonds Repair & Maint.Serv. Garage, Labor, Burden Rents & Leases Misc. Charges Subscription .Memb. Queen Events City Float Bus Maintenance Empl.Recognition Volunteer Recognition Misc. Civic Affairs City Fireworks Comm. & Boards Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CAPIT AL OUTLAY Office Equipment TOT AL CAPITAL OUTLAY 76.709 o 40 o 4,005 5,279 o 14.238 1,799 15 o ,: '162J)85. 191 o 37 235 177 16 411 1,P61 o 1,822 1 o 639 1.698 8.775 1.291 7,600 o 151 3.055 39 30 ,232 4,473 641 945 1,802 o 5.132 o 1,110 27 219 .. ........... ....................69..... ... IS'.. 2... ........... . ......... ,.. . . ....... . ,. . ..". . ... .... . . ,. ::::;::'::.":":::::::'. .:;,.... ,':'.", .." 76.569 o o (177) 3,975 4,696 573 16.494 1,904 o .....................{~9) ....:.,O3.l... 147 o 39 44 86 42 434 . ...:'792 173 1,502 340 o 602 2,265 9.613 1.749 7.795 33 o 3.254 28 23.884 4.124 912 1,679 2.088 2,983 803 o 768 o 358 ,. .....G4~963 '. 72,044 400 o (615) 3.902 4.330 845 19,440 1,333 o ....Uh~~) 280 o 50 250 200 20 500 ...........1.300... o 1,925 384 o 600 2,000 4.900 2.325 7,989 200 o 3,898 300 31 ,678 4,700 2.000 2,500 2.500 o 550 o 2,124 115 300 . .. '"' .'" ".. .... ".'.".10' ....9...S6... ..... .. . .:'::.:.:<:: .:....~... . ,: Page 6 178 0 . . ",,: .' :.':. ~"~':>?1;1t:. ',,: . ':>::/'':~, ~'.:: :::::':..::::Jtf.:..... . ':'" o ....".............".. >0" 72.044 400 o (615) 3,902 4,330 845 19,440 1,333 o '..:"01'~~) 280 o 50 250 200 100 500 ... .....qj.$8() o 1,500 384 o 600 2,000 9,900 2,000 7.989 200 o 3,898 300 33.000 4.700 2.000 2,500 2,500 o 550 2,000 2.124 115 300 ","",",. . .. '.. q. .q.q...78...... 560.. ... : :.:.:..: :'::. .:" :~-':',.: o ... ..-,. ""... .J) 72,044 400 o (615) 3,902 4,330 845 19.440 1.333 o (240) . ...... ... <j01.439 280 o 50 250 200 100 500 1~360 o 3.500 384 o 600 2,000 9,900 2.000 7.989 200 o 3,898 300 33,000 4.700 2,000 2,500 2.500 o 550 2,000 3.224 115 300 . . .at660 o o 1995 MAYOR-COUNCIL BUDGET MAYOR-COUNCIL Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 6999 8100 8997 9997 CONTINGENCIES & TRANSFERS Contingencies TOTAL CONTINGENCIES & TRANSFERS TOTAL MAYOR COUNCIL 5,081 16,535 65,000 50,000 28,395 f14::= . ... "'-$35 ..I$.ootr H5(tOOO. ... . . 28.39!:i . ___ 018$.245. H2Se.?'27 . :2$1.379212,874 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Recording tape, typewriter ribbons, paper, misc. Business cards for Mayor & Council members Misc. items, (cups, napkins. etc.) - Gas, oil, lubricants for City-owned bus 280 250 200 500 Other Service & CharQes Attendance at conference & seminars for Mayor, Councilmembers and Council Secretary Travel expense associated with attendance at conferences, seminars & meeting Employee Christmas party, plaques, etc. Insurance & bonds Garage space allocation Subscription and membership to various assoc. 1,925 Queen events City float Bus maintenance Newsletters Commissions and boards, misc. and training 4,700 2,000 2,500 4,900 2,000 2,500 7,989 3,898 33,000 2,124 City Manager Add: $5,000 for the City Newsletters C.C. Add $2,000 funding for increase Council trainging activity C.C. Add $1,100 funding for annual dinner meeting for non-budgeted board/commissions Capital Outlay None Contingencies & Transfers Misc. expenditures not otherwise budgeted 65,000 City Manager Cut: $15,000 C.C. Add $6,500 for Heights Pride Contingencies for intership, supplies & promotion C.C. Add $2,000 Youth Program contingencies for supplies, project promotion for youth program C.C. Add $9,895 for Fire clerical contingencies for rebudget unused portion of 1994 budget for housing imspection clerical C.C. Cut $50,000 from Police contingencies as police officer was authorized C.C. Add $10,000 to contingencies Capital EQuipment Replacement Fund Purchases None Page 7 1995 MAYOR-COUNCIL BUDGET Explanation of Personnel 1994 1995 F.T.E. I TOTAL TOTAL TOTAL I TOTAL TOTAL TOTAL EMPLOYEE i SALARIES FRINGE COMP SALARIES FRINGE COMP .1994 1995. & FRINGE I & FRINGE Mayor i 0.20 0.20 ' 9,000 4,630 13,630 i 9,000 4,630 13,630 4 Councilmembers : 0.80 0.80 31,200 17,858 49,058 ! 31,200 17,858 49,058 Council Secretary 1.00 1.00 32,244 7,362 39,606 32,244 7,362 39,606 TOTAL 2.00 2.00 72.444 29.850 102.294 72.444 29.850 102.294 Page 8 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101.41320 PROPOSED 1995 BUDGET DEPARTMENT: CITY MANAGER SUPERVISOR: CITY MANAGER DESCRIPTION _ This department is responsible for the administration of all activities, functions and programs of the City in accordance with the policies and guidelines adopted by the City Council. Duties of the department include planning, organizing, directing, and coordinating the operations of all departments, with the exception of the Police Department. This department is responsible for personnel, labor relations, and employee relations functions of the City. SUMMARY OF BUDGET In summary, the 1995 budget reflects a $3,808 increase over that budgeted in 1994. An increase in the City Manager's wages and resulting fringe benefits accounted for $3,444 of the increase in the budget. Total supplies increased by $50, with the increase going to computer supplies (purchase of floppy disks, low cost programs, etc.). Expert and Professional Services decreased by $3,350, primarily due to the Employee Recognition Program (previously budgeted here) being moved to its own line item. Subscriptions and memberships increased by $200 to reflect increased costs. Most other non-personal services line items did not increase over 1994. CITY MANAGER RECOMMENDATION A proposed Graduate School Intern position (reserved for Columbia Heights graduates) was eliminated from the budget due to fiscal constraints. Overall, the budget remains at past year levels with the exception of salary costs due to step increases. Page 9 1995 CITY MANAGER BUDGET CITY MANAGER Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1010 1011 1012 1020 1050 1060 1070 1210 1220 1225 1300 1510 1700 1997 1999 2000 2010 2020 2030 2070 2171 2172 2175 2997 2999 3050 3105 3120 3210 3220 3250 3310 3320 3410 3600 4000 4300 4330 4374 4390 4395 4997 4999 5170 5997 9997 PERSONAL SERVICES Regular Employees Part-Time Employees Seasonal Employees Overtime Reg.Emp. Severance Pay Travel Allowance Interd Labor Service P.E.R.A. Contr. F.I.C.A. Contr. Flex Benefit F.I.C.A. Insurance Worker Comp Ins. Pre Allocated Fringe TOTAL PERSONAL SERVICES SUPPLI ES Office Supplies Minor Office Equip Computer Supplies Printing & Printed Forms Training & Instr Supplies General Supplies Uniforms Food Supplies TOT AL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Ed Activities Educ. Reimbursement Telephone & Telegraph Postage Other Communications Local Travel Expense Out of Town Travel Advertising Employment Insurance & Bonds Repair & Maint.Serv. Misc. Charges Subscription,Memb. Employee Recognition Taxes & Licenses State Sales Tax TOTAL OTHER SERVICES & CHARGES CAPIT AL OUTLAY Office Equipment TOTAL CAPIT AL OUTLAY TOTAL CITY MANAGER 166,457 661 o 1,631 o o o 13,508 8,047 o 8,555 3,811 o ..., .202.610 455 666 15 21 176 765 50 170 .2;31 e 17,797 3,189 o 62 144 150 694 1,293 4,194 2,050 198 6 4,558 729 o 209 ... . ..:,.., '~:'.,,!...,.. .. '. ...<,., '.','V9.#4,f~. 185,542 o 512 1,208 18,566 4,295 11,987 10,009 13,520 134 9,590 5,154 4,676 .,.'.....HS..'M.. : :..:'.::..::::~~. .:I:::,::V~ : . 288 158 o 76 191 208 o 401 .1.322 11 ,353 1,769 o 814 154 96 773 1,221 4,069 2,253 123 1,902 2,084 1.474 o 203 i.,. .28..288 180,864 o o 1,500 o 4,200 12,584 8,357 14,091 181 12,960 4,530 4,907 ... n. ..... .2UN. .1'7'" :':;' ~~,:..<:~. 600 500 150 200 200 300 o 250 '.,2,200 ... 15,050 3,275 200 823 150 150 1,710 3,425 5,100 2,309 250 250 3,895 o o 350 .. ......93...... "' ... -.. .. ...."...,.,...}' 184.416 o o 1,500 o 4,200 12,584 8,518 14,143 401 12,960 4,418 ..... . .5,034 · .... .'....ae, 174 550 500 150 200 200 300 o 250 .. ...2.150 11 ,700 3,325 200 823 150 150 1,710 3.425 5,100 2,367 250 250 4,095 3,000 o 675 .........a...l........ . :.,....:..'...<.,...,......220... ......:......:.~:~; .........,.,.........,......g ., ....:.:..........<...,ii~..,........ ....24h420 . .'.....m~BOa . . .213.836 Page 10 o ...'.'....'0. 287,544 184,416 o o 1,500 o 4,200 12,584 8,518 14,143 401 12,960 4,418 5,034 ..24S.174 550 500 150 200 200 300 o 250 2,150 1995 CITY MANAGER BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Computer disks & programs 200 Replacement for misc. office equipment 500 Notebooks, folders, & pads 600 Training books & films 200 Coffee, juice, & snacks for visitors and meetings 250 Other Services & Charaes Metro Clinic of Counse,ing (EAP services) Medtox drug testing New employee physicals City-wide staff training Property appraisals Intern program MPELRA conference registration LMC conference registration ICMA conference registration 2,000 900 1,800 2,000 1,000 2,000 400 450 400 Registration for misc. training seminars Main telephone trunk line Hotel, air fare, transportation, & meals at various conferences Employment ads Liability and property insurance Various professional memberships & subscriptions for City Cost associated with Employee Recognition Program 2,075 723 3,425 5,100 2,367 4,095 3,000 Capital Outlay None Continaencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 11 1995 CITY MANAGER BUDGET Explanation of Personnel There are no changes anticipated in staffing levels. 1994 I 1995 F.T.E. TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL EMPLOYEE I i SALARIES FRINGE COMP I SALARIES FRINGE COMP I ; 1994 1995: & FRINGE & FRINGE City Manager 1.00 1.00 75,500 14,504 90 ,004 78,500 14,835 93,335 Asst. to City Manager 1.00 1.00 I 48,488 10,474 58,962 I 49,148 10,500 59,648 Secretary to City Mgr 1.00 1.00 31,544 7,271 38,815 I 29,768 7,036 36,804 Special Proj. Coer. 1.00 1.00 31,032 7,870 38,902 32,700 8,069 40,769 TOTAL 4.00 4.00 186.564 40.119 226.683 190.116 40.440 230.556 Page 12 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND - FUND NUMBER: 101-41410 PROPOSED 1995 BUDGET DEPARTMENT: ELECTIONS SUPERVISOR: FINANCE DIRECTOR DESCRIPTION This department conducts elections for City, State and Federal elections. Part-time election judges are hired to work at the polling places on election day. The balance of responsibilties for elections is taken care of by Finance staff. SUMMARY OF BUDGET The Election budget remains relatively the same as 1993, which was the last year for a City election. If City elections were to be changed to even years to correspond with State elections, the budget for odd years would be zero, with a savings to the City of anywhere from $20,000 to $30,000. CITY MANAGER RECOMMENDATION The 1995 Elections budget will decrease slightly due to the local nature of the election. Policy Direction: It is recommended that the City Council closely review the financial benefits of shifting the local election to _ even years. A similar shift by the Columbia Heights School District and the City of Hilltop could have mutual savings in the economy of the operations for the three jurisdictions in operating elections. Page 13 1995 ELECTION BUDGET ELECTIONS Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1010 1012 1070 1220 1510 1700 1997 1999 2000 2030 2171 2175 2997 2999 3050 3210 3220 3250 3310 3500 3600 4000 4100 4300 4395 4997 4999 5180 5997 9997 PERSONAL SERVICES Regular Employees Seasonal Employees Interd.Labor Service F.I.C.A. Contr. Worker Comp Ins. Pre Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Printing & Printed Forms General Supplies Food Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Telephone & Telegraph Postage Other Communications Local Travel Expense Legal Notice Publishing Insurance & Bonds Repair & Maint Service Rents & Leases Misc. Charges State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Other Equipment TOTAL CAPITAL OUTLA V TOT AL ELECTIONS 229 23,835 7,818 1,824 811 2,985 .. . . 31i502 24 o 13 136 .../....173.. o o 21 o 205 10 200 382 550 o 23 1.391 o 7,627 4,342 583 160 .Hi):. :1::~94 .'HHHI4.D o 2,968 182 192 .. .....3~$4~r ..... ... 44 o 197 o o 537 154 o 400 o 207 . .1,539 o 0 () ... ..... ... .... ,() 39.066 . . 19.287 Page 14 o 18,712 6,100 1,432 522 ..........)~:i~; 200 500 200 200 HJ.1'OO. :...... 900 10 50 o 100 20 158 400 300 200 100 2.238 o ........'.0 . 32,639 . o 12,520 6,100 958 78 2,440 .. ..22.096. 150 3,000 200 200 >a~55j . 500 20 200 o 20 550 162 400 400 100 200 2;552 o ..... ..'.. ..0 . .28,198 o 12,520 6,100 958 78 2,440 ....22.096 150 3,000 200 200 3.550 500 20 200 o 20 550 162 400 400 100 200 2.552 o o .... 28.198 1995 ELECTION BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Printing of ballots Pens, markers, paper for fonns etc. 3,000 400 __ Other Services & Charges Technology needed for Accu Votes Notices for elections Rent of Shiloh Bethany for elections Repair of AccuVotes Mailing of Absentee Ballots Sales tax on printing Misc. charges 500 600 400 400 200 200 200 _ Capital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Explanation of Personnel For the 1995 City Election, 8 head judges and 56 judges will be used for both the Primary and General Elections. 1994 1995 F.T.E. i TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL EMPLOYEE I SALARIES FRINGE COMP SALARIES FRINGE COMP : 1994 1995 & FRINGE & FRINGE Head Judges (8) 0.12 0.12 ! 2,584 270 2,854 1,768 146 1,914 Judges (56) for Primary 0.86 0.86: 16,128 1,684 17,812 10,752 890 11,642 & General City Elections TOTAL I 0.98 0.98 I 18,712 1.954 20 ,666 12,520 1,036 13,556 Page 15 CITY OF COLUMBIA HEIGHTS. MINNESOTA Page 16 CITY OF COLUMBIA HEIGHTS - FUND TITLE: GENERAL FUND NUMBER: 101-41510 PROPOSED 1995 BUDGET DEPARTMENT: FINANCE SUPERVISOR: FINANCE DIRECTOR DESCRIPTION - The purpose of the Finance Department is to account for all financial operations of the City and to report upon said operations. The Finance Department is responsible for budgeting, financial reporting, accounts payable and receivable, payroll, utility billing, purchasing, liquor operations and data processing within the City. SUMMARY OF BUDGET The total budget for the Finance Department increased by $5 ,155 over 1994. Personnel costs increased due to comparable worth adjustments and an increase for microfilming. Capital outlay increased due to the addition of an external tape drive for the IBM AS400. Supplies increased slightly due to cost of living adjustments. These increases were partially - offset with a decrease of $5,476 in Other Services and Charges. CITY MANAGER RECOMMENDATION Legal notice publications was reduced by $4,000. It is advised that minutes be published without resolutions and ordinances, and the previous practice of posting those documents be reinstated. The major increase in Personal Services cost are due to step increases for new c1ericaV accounting staff employees, and an increase in the Accounting Intern position by approximately $1,000 annually in order to escalate the effort to microfilm financial records. Page 17 1995 FINANCE BUDGET FINANCE Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1010 1011 1012 1020 1021 1050 1080 1210 1220 1225 1300 1400 1510 1800 1997 1999 2000 2010 2011 2020 2030 2171 2175 - 2997 2999 3050 3105 3120 3210 3220 3250 3310 3320 3500 3600 4000 4100 4300 4330 4390 4395 4997 4999 5120 5170 5997 9997 PERSONAL SERVICES Regular Employees Part Time Employees Seasonal ~mployees Overtime Reg.Emp. Overtime Part Time Severance Pay Int.Dept.Labor Cr. P.E.A.A. Contr. F.I.C.A. Contr. Flex Benefit F.I.C.1. Insurance Unemployment Comp Worker Comp Ins. Inter Dept Fringe Cr TOT AL PERSONAL SERVICES SUPPLI~S Office Supplies Minor Office ~quipment Computer ~quipment Computer Supplies Printing & Printed FORns General Supplies Food Supplies TOT AL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Ed Activities Educ. Reimbu rsement Telephone & Telegraph Postage Other Communications Local Travel Expense Out of Town Travel Legal Notice Publishing Insurance & Bonds Repair & Maint.Serv. Rents & Leases Misc. Charges Subscription,Memb. Taxes & Licenses State Sales Tax TOTAL OTHER SERVICES & CHARGES CAP IT AL OUTLAY Building & Improvement Office Equipment TOTAL CAPITAL OUTLAY TOT AL FINANCE 220,547 67,208 2,835 1,367 288 o (6,120) 12,620 21,907 o 15,726 4,799 1,944 (2,326) S.t795....... 1,154 270 10,287 3,180 1,832 467 o . f7;'l90 9,454 1,783 285 41 2,629 28 189 1,361 8,652 2,000 8,193 270 39 1,266 195 1,469 &18854r o L;i;Ii... .. .. .A642S2 ... Page 18 236,993 77,618 1,825 1,060 502 o (2,991 ) 13,716 23,267 645 16,682 1,760 3,553 (1,166) ......>3'13.464 . 1,037 383 2,299 3,097 1,089 578 44 .8.$21 q 16,841 1,339 o 1,491 2,627 9 275 1 ,427 15,257 2,466 8,300 270 o 1,463 25 4,266 ):~'.~b$I......... o 46,020 ..,OZ,)... .. . W.q.....06. ...'1 . .. . .. . . -.. ... , ,. :.:.. .:<.:,'.. ,', .~. ': :....:..:. 239,459 85,260 2,500 1,100 200 o (3,275) 14,605 23,939 641 22,680 o 2,530 (1 ,280) 388,359 1,370 275 o 5,000 2,300 550 50 .9,545 12,703 2,850 400 1,518 3,500 50 650 550 12,000 2,527 14,785 300 200 1,525 130 3,000 ).~_.'......... o 750 ........~.... qii.;;......~ 245,831 85,899 3,500 1,100 200 o (3,500) 14,705 24,353 476 22,680 o 2,421 (1,400} 396,265. 1,370 300 o 4,500 2,300 550 50 . 9.070 6,464 2,000 400 1,518 3,500 50 350 1,800 8,000 2,590 14,785 300 200 2,125 130 3,000 ..........j1i21z....... o 850 ....... ..(850 ..463.$17 245,831 85,899 3,500 1,100 200 o (3,500) 14,705 24,353 476 22,680 o 2,421 (1 AOO) 396.265 1,370 300 o 4,500 2,300 550 50 9,070 6,464 2,000 400 1,518 3,500 50 350 1,800 8,000 2,590 14,785 300 200 2,125 130 3,000 41~212 o 850 <850 . ... 453i391 1995 FINANCe BUDGeT SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Office supplies Steel cabinets Computer updates Diskettes and tapes 1,370 400 1,000 1,500 Computer paper & ribbons Checks Purchases orders, p/r invoices, W2's, envelopes Cash register tape 2,500 1,050 1,250 400 Other Services & Charges 1,200 400 500 Telephone Postage Legal publishing Insurance Computer maintenance GFOA memberships Computer publications & memberships Payroll & financial publications & memberships State of MN purchasing group 1,518 3,500 12,000 2,590 14,585 245 550 Audit fees Review fees AS400 technical services Training: GFOA, payroll, computer, & misc. Travel: GFOA National Conf (1 person) Mn GFOA (1 person) Local & computer 5,189 775 500 2,000 925 250 - City Manager Cut: $4,000 from Legal Notice publishing. CapitalOutlav 2 ergonomic chairs 2 calculators AS400 extemal tape drive 450 400 6,000 2 ergonomic chairs: Two steno chairs were purchased in the earty 1980's and need to be replaced with ergonomic chairs that are better suited to computer keyboarding and prevention of repetitive motion injuries. 2 calculators: Due to the high volume of use that calculators receive in the Finance Department, 2 calculators are replaced each year on a cyclical basis. The calculators to be replaced were purchased in 1989. AS400 extemal tape drive: At the time the AS400 computer was purchased in 1993, the external tape drive was not purchased in order to save money and because it wouldn't be needed for a year or two. By 1995, an extemal tape drive will be needed to do unattended system backups in order to maintain current productivity levels. City Manager moved AS400 external tape drive for $6,000 to Data Processing Fund 720. Continaencies & Transfers None Capital EQuipment Replacement Fund Purchases None Page 19 1995 FINANCE BUDGET Explanation of Personnel The salary of Acctg. Clerk II Payroll was adjusted by the City Council in 1993, resulting in an increase of $3,732 in salary and fringe over the 1994 budget. The accounting intern position was increased by $1,000 or .12 FTE's @ $4.25 an hour in order to microfilm financial records. Other increases are due to step increases in the positions. Staffing patterns are the same for 1994 and 1995. 1994 1995 F.T.E. I TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL . EMPLOYEE ! SALARIES FRINGE COMP SALARIES FRINGE COMP i 1994 1995. & FRINGE i & FRINGE ! Finance Director I 64,388 10,919 64,388 10,899 75,287 I 1.00 1.00 I 75,307 ! Asst. Finance Director . 1.00 1.00 : 42,576 8,681 51,2571 42,576 8,668 51 ,244 I Acctg Coordinator 11.00 1.00 31,218 7,230 38,448 32,190 7,345 39,535 ~ Acctg Clerk II Payr:>1I . 1.00 1.00 27,460 6,748 34,208 30,832 7,108 37,940 Acctg Clerk II Utility ! 1.00 1.00 27,145 6,708 33,853 27,145 6,675 33,820 Acctg Clerk II Liq (2) 1.33 1.33 38,036 4,861 42,897 : 37,367 4,739 42,106 Acctg Clerk I Utility 1.00 1.00 i 24,621 6,387 31,008 25,640 6,485 32,125 Acctg Clerk I 0.38 0.38 : 10,742 1,373 12,115 8,297 1,058 9,355 . 2 Meter Readers 1.00 1.00 · 18,492 2,758 21,250 17,946 2,651 20,597 Acctg Intern : 0.28 0.40 2,500 207 2,707 3,500 290 3,790 Secretary II 0.75 0.75 18,190 2,325 20,515 18,989 2,422 21,411 Receptionist 1.00 1.00 23,151 6,198 29,349 24,160 6,295 30,455 I I TOTAL .10.74 10.86 328.519 64.395 392.914 . 333.030 64.635 397.665 Page 20 CITY OF COLUMBIA HEIGHTS - FUND TITLE: GENERAL FUND FUND NUMBER: 101-41550 PROPOSED 1995 BUDGET DEPARTMENT: ASSESSING SUPERVISOR: ASST. TO CITY MANAGER DESCRIPTION The Assessing Department provides tax and homestead information and processes homestead applications. The Department staff administers special assessment policies, including notification to property owners of assessments and collection of payments or certification of unpaid amounts to the taxes. Staff of this Department also lend assistance and provide information to other departments within the City. SUMMARY OF BUDGET In summary I the Assessing budget increased by $4,146 from 1994 to 1995. No additional staff were added. Total supplies _ increased by $103 due to an increase in cost of office supplies and computer supplies. Other Services & Charges increased by $4,184 with the major increase being the projected cost of the property assessment contract with the County at $69,590, computer programming for scanning assessment cards into the computer at $1,000, and the maintenance contract for Banyon Software at $630 (previously not charged to Assessing). There also was a decrease of $14 in workers' compensation and an increase of $127 in the interdepartmental fringe credit (based on the standard rate of 40% of interdepartmental labor credit for fringe benefits used in 1995, compared to 39% used in 1994). CITY MANAGER RECOMMENDATION The contract for property appraising services with Anoka County represents the majority of the Assessing budget increase. An additional $1.000 was budgeted for a computer program to scan assessment cards into the database. The maintenance contract with Banyon Software in the amount of $630 will now be charged to Assessing. Page 21 1995 ASSESSING BUDGET ASSESSING Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1010 1011 1020 1080 1210 1220 1300 1510 1800 1997 1999 2000 2020 2030 2171 2997 2999 3050 3105 3210 3220 3500 3600 4000 4300 4330 4395 4997 4999 5170 5997 9997 PERSONAL SERVICES Regular Employees Part Time Employees Overtime Reg.Emp. Interd Labor Credit P.E.R.A. Contr. F.I.C.A. Contr. Insurance Worker Comp Ins. Pre Interd Fringe Credit TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Computer Supplies Printing and Printed Fonns General Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Professional Services Training & Ed Activities Telephone & Telegraph Postage Legal Notice Publishing Insurance & Bonds Repair & Maint.Serv. Misc. Charges Subscription & Membership State Sales Tax TOTAL OTHER SERVICES & CHARGES CAPTtAL OUTLAY Office Equipment TOTAL CAPITAL OUTLAY TOTAL ASSESSING 25.921 11,441 6 o 1,718 2.925 2,385 182 o . ..... ... .... ........".."". , :. ..44.518 61 41 o o ....102 61,119 23 o 443 306 1,700 o o o 1 .e.itS92 26,605 18,481 61 (11,987) 2,015 3,440 2,587 446 (4,676) ',..._.,"..":2.. ....;':.;;,~.~.~;J:-: <:.....~ 24 295 455 12 .186 64,203 40 626 1,201 372 546 66 o 10 74 .$'7.138 26,945 18,876 200 (12,584) 2,062 3,521 3,240 299 (4,907) :......,..37~652 117 350 510 o .971 67.432 102 626 1.400 330 559 100 100 o 70 . 7Q,71~ 26,945 18,876 200 (12,584) 2,062 3,521 3.240 285 ........Ji:~h)'. , 130 350 510 o .......... . ..linn ......,.,..,.,..:.,..:~~ 70,590 140 626 1,500 420 573 730 100 o 124 14.803 o 352 0 ..'0 .. ..as2 . .:....() .. ............. ......... ..., 0 108.~72 .105.2481($,348 .j1$.304.. Page 22 26,945 18,876 200 (12,584) 2,062 3,521 3,240 285 (5,034) 37.511 130 350 510 o 990 70,590 140 626 1.500 420 573 730 100 o 124 74.803 o 113.304 1995 ASSESSING BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Notepads. typewriter ribbons. binders, misc. supplies Computer paper, labels, diskettes Statements 130 440 510 Other Services & Charges Contracted property appraising services through Anoka County Scanning program Portion of main telephone trunk line Publishing hearings. Board of Review Liability & property insurance Maintenance contract for Banyon Software 69,590 1,000 626 420 573 630 Capital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases - None Explanation of Personnel No changes in personnel are anticipated. The part-time Clerk Typist II will continue to work 10 hourslweek in Assessing and 20 hours/week in the City Manager's Department. This position is budgeted in Assessing, but charged as an interdepartmental labor service to the City Manager's Department Budget. ! 1994 1995 i F.T.E. i TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL EMPLOYEE I SALARIES FRINGE COMP I SALARIES FRINGE COMP 19941995i & FRINGE ' & FRINGE Accounting Clerk II 1.00 1.00, 27,145 6,709 33,854 27.145 6,701 33.846 Clerk Typist II Admin 0.75 0.75' 18,876 2,413 21 .2891 18.876 2.407 21,283 I i i TOTAL 1.75 1 .75 46.021 9.122 55.143 46.021 9.108 55,129 Page 23 CITY OF COLUMBIA HEIGHTS. MINNESOTA Page 24 CITY OF COLUMBIA HEIGHTS FUND TinE: GENERAL FUND FUND NUMBER: 101-41610 PROPOSED 1995 BUDGET DEPARTMENT: LEGAL SERVICES SUPERVISOR: CITY MANAGER DESCRIPTION _ The legal services department handles all civil lawsuits and prosecution services for the City. These services are contracted under retainer with the law firm of Barna, Guzy and Steffen, Ltd. SUMMARY OF BUDGET Other services and charges have been reduced from 1994. This is mainly due to the fact that with the change in City Attorney's, the City went under a retainer with the new firm instead of an hourly rate structure. CITY MANAGER RECOMMENDATION _ The Legal Services budget will decrease by approximately $10,000 due in part to cost reductions for a retainer with a new firm. A new line itemuAttomey's Fees Litigation--has been established at $5,000. This will represent the legal costs associated with attending or responding to the "arious miscellaneous lawsuits of the City. Ongoing legal expenses of a potential lawsuit would be presented as a budget adjustment to the City Council and, in some cases, costs would be eventually transferred to other funds of the City (e.g. the Sewer Dispute Hilltop would be charged eventually to the Sewer Fund). Page 25 1995 LEGAL SERVICES BUDGET City Manager Adopted LEGAL SERVICES Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 2999 OTHER SERVICE CHARGES 3041 Attorney Fees Civil Process 51 ,529 53,825 52,000 50,000 50,000 3042 Attorney Fees Prosecution 79,885 77,354 85,000 112,000 112,000 3043 Para Legal Civil Process 3,985 6,479 5,000 0 0 3044 Para Legal Prosecution 29,645 31 ,053 32,000 0 0 3045 Attorney Fees Litigation 0 0 0 2,500 2,500 3050 Expert & Professional Services 0 0 0 0 0 3051 Exp & Prof.Serv.Civil 0 0 2,000 0 0 3052 Exp & Pro Serv Prosecution 0 0 500 0 0 3430 Advertising Other 0 0 50 50 50 3600 Insurance & Bonds 0 604 0 0 0 4300 Misc. Charges 8,877 7,225 7,500 5,000 5,000 4330 Subscription,Mernb. 703 234 1,000 1,000 1,000 4395 State Sales Tax 30 14 65 65 65 4997 TOTAL OTHER SERVICES & CHARGES ......... .....114.554 .. ........176,188. .. ..H1lJ5.115 ... 170.615 170.615 9997 TOTAL CIVIL PROCESS ........11...654 .. ....:176.788 .. .115,115 .170;615 110,015 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & Charges Capital Outlay None Continaencies & Transfers None Capital Equipment Replacement Fund Purchases None Explanation of Personnel No personnel costs incurred for this Department, done on a contractual basis. Page 26 CITY OF COLUMBIA HEIGHTS -- FUND TITLE: GENERAL FUND FUND NUMBER: 101-41910 PROPOSED 1995 BUDGET DEPARTMENT: PLANNING SUPERVISOR: BUILDING INSPECTOR DESCRIPTION - The Planning Department expenses cover the salary of the City Planner and staff support to the Planning and Zoning Commission/Board of Appeals who sit as an advisory board hearing petitions to the City Council regarding rezoning, ordinance amendments, variances, lot splits, and site plan approvals. SUMMARY OF BUDGET Personal Services up $302; Expert & Professional Services reflects Planning salary of $4,789 for three months multiplied by four to equal actual cost of $19,158. Total budget up $10,587. CITY MANAGER RECOMMENDATION __ Overall, the City Manager has proposed that this budget be increased beyond the Department Proposed -95 and City Adopted. 1994. The Executive Director of the HRA has requested that the 1992 and 1993 agreement (which reflects . '"'e-quarter time reimbursement to the HRA) for planning services be reinstated in 1995. The City Manager recommends , . :at an adjustment to approximately one-fifth time reimbursement be reinstated and an additional $5,000 added for a City-share cost of the Sheffield/City-wide Housing Study. The matching grant application to MHFA was not approved and, therefore, it is recommended that the City conduct the housing inventory and compile strategy recommendations for long-term housing initiatives through an in-house process using interns. Policy Direction: It is recommended that the 1995 proposed levy be increased in part by $10,000 for the _ Sheffield/City-wide housing and approximately $5,000 for HRA reimbursement for planning assistance in Sheffield. Page 27 1995 PLANNING BUDGET PLANNING Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1070 1700 1997 1999 2000 2030 2170 2171 2175 2997 2999 3050 3105 3430 3500 3600 4100 4330 4380 4395 4997 9997 Supplies PERSONAL SERVICE Interdept Labor Interdept Fringe TOTAL PERSONAL SERVICE SUPPLIES Office Supplies Printing & Printed Forms Program Supplies General Supplies Food Supplies TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof. Services Training & Ed Activities Advertising Other Legal Notice Publishing Insurance & Bonds Rents & Leases Subscriptions Commissions & Boards State Sales Tax TOTAL OTHER SERVICES & CHARGES TOTAL PLANNING o 5,895 6,259 6,340 .....,...yi.g ...q<..~;~: . ...<...~~~ ... ... ....../~::~.~ o o o o o . ... .. ...... .,." .... .<.<.......0 15,782 522 o 48 o o o o o 16.352 16,352 o o o 20 o ...,...,.... ................. q.<' q...<.. <. ...20 .... .. .. . . . . . ..::....;;::::.::.::::.,.:. ::" ".': . 13,823 30 o o 77 5 112 309 1 . .. ....1:4,351.. 22.571 50 2,338 o 45 o ... .:'2.433 6,240 1,000 o 100 o o 550 350 310 .. .........tUiOO 19.683 SUMMARY OF COST FACTORS FOR THE COMING YEAR Cassette tapes General supplies Food for Board Dinner (Holiday) Other Services & Charges City Planner salary Training & education Legal notices Membership 19,158 1,000 150 550 50 200 350 50 100 50 50 350 . ........... ...." ,... .... ..q.....,....'.....800. 21,240 1000 o 150 o o 550 o o .22..940 . 32.352 6,340 2,472 .8.812 50 100 50 50 350 600 21,240 1000 o 150 o o 550 o o 22,940 32,352 City Manager Cut: to $16,240 as HRA transfer is $3,000 per quarter, yet additional money is needed for planning and administration of Sheffield. City Manager Add: $5,000 for City share of Sheffield/City-wide Housing Study application to MHFA. Page 28 1995 PLANNING BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) __ Capital Outlav None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Explanation of Personnel Zoning Administrator and Planning secretary is 180 hours (each) and is charged off as interdepartmental labor. Page 29 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 30 CITY OF COLUMBIA HEIGHTS - FUND TIRE: GENERAL FUND FUND NUMBER: 101-41940 PROPOSED 1995 BUDGET DEPARTMENT: GENERAL GOV'T BUILDINGS SUPERVISOR: BUILDING INSPECTOR DESCRIPTION General Goverment Buildings covers the maintenance and upkeep of City Hall and the premises it occupies. This includes cleaning and repair services, utilities, elevator, plumbing, misc. repairs. and service contracts. Rug and water cooler rental. all remodeling items, office supplies and equipment furnishings, etc. SUMMARY OF BUDGET General Government Buildings increased supplies by $5,740 because printing and printed fOnTIs #2030 is increased by $4,665 based on $1,577 expended by March 31, 1994; line item 2030 was funded in 41910 (Planning), this is due to extra issues of newsletters and promotional materials to promote businesses and resident brochures. Other services are up - $5,196 due to the probable replacement of a hydraulic valve for the elevator of $3,500; $500 added for copier maintenance and additional sales tax. Capital outlay includes furniture and microfilm equipment cut in 1994. CITY MANAGER RECOMMENDATION The most significant increase over the 1994 budget is reflected by an additional $4,500 of costs for printing and printed forms due to the pre-purchase of preprinted licenses, permit forms, and City brochures. Page 31 1995 GENERAL GOV'T BUILDINGS BUDGET GENERAL GOVERNMENT BLDG. Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1010 1011 1020 1070 1210 1220 1300 1510 1700 1997 1999 2000 2010 2020 2030 2160 2161 2171 2175 2280 2997 2999 3050 3210 3220 3250 3310 3430 3600 3800 3810 3820 3830 3840 3850 4000 4020 4050 4060 4100 4330 4390 4395 4997 PERSONAL SERVICES Regular Employees Part Time Employees Overtime Reg.Emp. Interd.Labor Service P.E.R.A. Contr. F.I.C.A. Contr. Insurance Worker Comp Ins. Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Supplies Printing & Printed Forms Maint.& Const.Mat. Chemicals General Supplies Food Supplies Vehicle Repair & Parts TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Telephone & Telegraph Postage Other Communications Local Travel Expense Advertising Other Insurance & Bonds Utility Services Electric Water Gas Refuse Sewer Repair & Maint.Serv. Honeywell Maint Contract Garage,Labor,Burden Interfund Copier Cr Rents & Leases Subsciption, Member Taxes & Licenses State Sales Tax TOT AL OTHER SERVICE CHARGES o o o 3,234 o o o o .. .. ,1,173.. <<......4....,7 ..... o o o 3,941 o o o o .. .1,551 .... ....$..4$2.. o o o 3,000 o o o o 1,170 .........U..170....... o 0 o 0 o 0 3,000 3,000 o 0 o 0 o 0 o 0 ....... ........1,170.. .'....... 1,170 . ..... ... ....4...70 .... ...... ,. 4.170 5,068 4,687 6,150 6,300 6,300 0 711 900 500 500 762 1,061 750 1,000 1,000 1,362 1,681 1,335 6,000 6,000 148 280 200 750 750 787 1,407 800 1,200 1,200 4,860 2,347 4,225 4,350 4,350 0 0 50 0 0 0 0 0 0 0 . 12,987 12,174 . . .14,410 . . 20.100 20,100 250 11,394 3,610 43 o 359 20,000 28,221 o o o o o 41,593 806 o (1,439) 2,052 25 5 2,546 .......1b9~_.,.i Page 32 1,285 (1,125) 3,935 48 13 394 22,092 7,502 o o o o o 36,144 36,618 490 (1,909) 1,911 26 45 ..,.......)ll:~.. o 800 5,000 100 o 400 22,644 o o 800 o 3,500 800 64,950 36,618 o (1,500) 2,400 50 6 10,364 :'MMj32 .. o 800 5,000 100 o 400 23,210 o o 800 o 3,500 800 64,000 36,618 o (1,500) 2,400 50 o ... .......j4;1~~~ o 800 5,000 100 o 400 23,210 o o 800 o 3,500 800 64,000 36,618 o (1,500) 2,400 50 o 11,000 ... .... .... ..147 , 178 1995 GENERAL GOV'T BUILDINGS BUDGET GENERAL GOVERNMENT BLDG. Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 4999 5110 5120 5130 5170 5180 5997 9997 Supplies CAPITAL OUTLAY Land Building & Improv. Improv Other Than Bldg Office Equipment Other Equipment TOT AL CAPITAL OUTLAY TOT AL GENERAL GOVERNMENT BLDG. o 6,813 1,044 o o pr'i857 . ...... .'$4.1'1$ o 22,336 o o 1,333 .... .... ...~3,eeS. . ....152.~ o 800 600 o o ..- ,... . '.:.'..P....'....400.. . p.. . . .d.'".. . ::. :. ,': :"::.: -:. :.: .::. ::~ ,. ..::,1'2.JW$. o o o o o . .. ....'...i.To.. ..'.1MJ512.. SUMMARY OF COST FACTORS FOR THE COMING YEAR Microfilm supplies Copier paper & supplies Pens, pencils, staples, & misc. Fax supplies Minor office equipment Laser printer supplies Printing & printed forms Chemicals Paper, plastic, key locks, misc. & light bulbs Other Services & Charges Telephone - long distance & pay phone Postage Insurance & bonds Water/sewer City Hall/SACA Refuse Repair & maintenance' Honeywell contract Sales tax · Repair & Maintenance Kodak copier Elevator Carpet and floor cleaning Postage meter Microfilm Misc. repairs Telephone repair Annual misc. painting Check signer & burster Keys, locks, door hardware Fire alarm testing 8,000 4,750 31,000 500 1,200 9,500 9,000 2,500 250 2,000 250 2,000 4,285 1,565 450 500 750 6,000 1,200 2,150 800 5,000 23,210 1,600 3,500 68,450 36,618 11,000 Page 33 o 800 600 o o ..... <J~400 .. i> ..112.848 1995 GENERAL GOV'T BUILDINGS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlay Refurbish main floor restroom at library 1, n5 Replace squad room tile in Police Dept 800 Seal garage floor in Police Dept 1,900 Replace securrt'l cameras in Police Dept 1 ,000 Rekey Medica locks in Police Dept 500 Repaint walls in Police Dept 1,400 Install new storage closets in police training room 2,800 Redo lighting controls in Police Dept 350 Cut door and re-hardware Mayor's office 300 Install indirect lighting in Fire Chief's office 600 Resod by Police Dept parking lot of City Hall 600 Resod library 3,000 Replace hazardous concrete (library) 1,200 Purchase microfilm processors & readers (cut in 1994) 4,675 Hennan Miller Office funiture (Admin, Asses, Building) 4,500 Glass panels City Manager's Secretary 300 City landscaping/drainage problem 2,000 City Manager Cut: $1,000 for security cameras in Police Dept. City Manager Cut: $500 for rekeying locks in Police Dept. City Manager Cut: $2,800 for new storage closets in police training room. City Manager Cut: $350 for redoing lighting controls in Police Dept. City Manager Cut: $300 for cutting door and re-hardware Mayor's office. City Manager Cut: $600 for installing indirect lighting in Fire Chief's office. City Manager Cut: $1,000 for resodding Library. City Manager Cut: $300 for glass panels in City Manager's office. City Manager Add: $2,000 for City landscaping/drainage problem. City Manager moved all above items over $1,000 to Capital Improvements General Government Buildings Fund #411 for a total of $19,450. Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Explanation of Personnel Public Works labor shown as interdepartmental labor. Page 34 CITY OF COLUMBIA HEIGHTS FUND TInE: GENERAL FUND FUND NUMBER: 101-42100 PROPOSED 1995 BUDGET DEPARTMENT: POLICE SUPERVISOR: POLICE CHIEF DESCRIPTION The Police Department provides public safety services to the citizens of Columbia Heights. Major functions include police patrol to deter criminal activity, crime prevention programs, public relations programs and responding to various requests for services from the public. SUMMARY OF BUDGET The Police Department budget was compiled with the assistance of numerous department members who submitted proposals based upon their expertise with a given area of responsibility. Several line items such as computer supplies have increased, where other line items such as printing needs have decreased due to changes in Department needs. The overall budget is carefully constructed to provide the Department with ample funding. In so doing, the Department can function at peak capacity, thus providing the services residents expect. The overall budget dollar figure reflects the savings to the City due to the considerable Police pension decreases. CITY MANAGER RECOMMENDATION Overall, the Police budget decreased significantly due to savings of approximately $110,000 from the Police Relief Association consolidation into P.E.R.A. The City Manager added $5,000 to the Overtime Regular Employee Account and $5,000 to the Part-Time Employee Account to reflect special police attention to Sheffield and the potential of a joint _ jaiVdetox transport program. It is unlikely at this point that a grant application will be submitted by the Sheriff or other cooperative cities. Thus, the only alternative may be a contract for services with the Sheriff's department or, alternatively, utilize Police Reserves in this capacity. Policy Direction: It is recommended that the 1995 levy is increased by an additional $10,000 to reflect additional policy attention to the Sheffield area since the current Community Oriented Policing Grant will expire in 1995 and, accordingly, specific Sheffield attention will be slightly cut back. It is also recommended that a separate Pension Reserve Fund be established to assure the level of payments for future _ years. The estimated pension contributions for 1995 and the balance of the Municipal Contribution Savings from 1994 will be transferred into the Reserve Fund. All future P.E.R.A./Police Relief Association consolidation payments will be made directly to P.E.R.A. from said fund. Page 35 100 1010 1011 1012 1020 1021 1031 1041 1043 1045 1070 1080 1210 1220 1225 1230 1300 1400 1510 1700 1800 1997 1999 2000 2010 2011 2020 2030 2070 2170 2171 2172 2175 2280 2282 2997 2999 3050 3105 3120 3210 3220 3250 3310 3320 3430 3600 4000 4050 POLICE Actual 1992 PERSONAL SERVICES Regular Employees Part Time Employees Seasonal Employees Overtime Reg.Emp. Overtime Part Time Holiday Pay Court Pay Training Pay Longevity Interd.Labor Service Interd. Labor Credit P.E.R.A. Contr. F.I.C.A. Contr. Flex Benefit F.I.C.A. Police Pension Contr Insurance Unemployment Comp Worker Comp Ins. Allocated Fringe Interd Fringe Credit TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equip Computer Equipment Computer Supplies Printing & Printed Forms Training & Instr. Supplies Program Supplies General Supplies Uniforms Food Supplies Vehicle Repair& Part Gas,Oil,Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Ed Activities Educ. Reimbursement Telephone & Telegraph Postage Other Communication Local Travel Out of Town Travel Advertising Other Insurance & Bonds Repair & Maint.Serv. Garage,Labor, Burd 1,000,305 16,173 o 34,955 4 37,275 13,580 7,705 15,690 1,404 o 98,187 17,091 o 204,719 68,641 o 57,212 534 o ...1.513.415 1,446 593 90 390 1,343 798 1,386 3,947 7,999 62 6,620 17,714 .,,,. '4'.2.'._...' , ;". :..':;,:~,:<, .":../ ,',:,', . 5,682 3,768 o 4,934 46 430 506 1,124 o 35,030 13,500 14,277 Page 36 Actual 1993 1,083,161 o 1,827 47,086 o 42,772 14,819 6,902 18,168 291 o 107,279 18,376 721 202,745 76,842 94 69,811 114 o . .1.6~1.008 1,703 201 o 572 1,225 1,469 1,289 4,369 5,383 90 7,712 17,592 .'...........4...".605... :,.,::.=: :.': ::/" :: .:~.' : ," :' . 2,083 5,007 184 7,608 67 631 322 1,836 o 30,746 16,085 16,931 1995 POLICE BUDGET City Manager Adopted Proposed 1994 1995 1,132,861 o o 31,670 o 36,830 13,178 12,738 23,686 200 o 112,064 19,201 723 201,753 93,690 o 79,517 87 o ..'..1.158.19$ 1,950 500 o 500 1,800 1 ,420 3,100 4,675 9,267 50 8,500 21,150 ...,...... .i52;t12 5,480 5,175 o 6,265 200 616 300 2,500 100 31,474 16,100 21,300 1,167,662 5,000 1,925 38,190 o 38,316 13,872 13,904 24,438 200 o 135,058 22,507 1,165 o 96,390 o 78,690 80 o t.631;3Ql . 1,959 500 o 1,136 1,320 1,500 3,240 4,700 8,000 150 8,500 20,000 .. .... .. .... .5. ',. ..00. .. 5. . ., .. . .. .". ....",..'.....,,'.'..">1......... . 4,500 5,875 o 8,555 250 616 425 1,195 50 32,261 16,900 24,700 Adopted Budget 1995 1,158,557 o 1,925 34,790 o 38,304 14,739 14,773 24,438 200 o 134,440 22,956 1,165 o 97,200 o 78,009 80 o 1.621.576 1,959 500 o 1,136 1,320 1,500 3,240 4,700 8,000 150 8,500 20,000 $1,005 4,500 5,875 1,000 8,555 250 616 425 1,195 50 32,261 16,900 24,700 1995 POLICE BUDGET POLICE Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 4080 4100 4300 4330 4374 4376 4380 4390 4395 4997 4999 5170 5180 5997 9997 Vehicle Repair Rents & Leases Misc. Charges Subscription,Memb. Employee Recognition Miscellaneous Civic Affairs Commission & Boards Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Office Equipment Other Equipment TOT AL CAPITAL OUTLAY TOT AL POLICE o 11 ,558 40 897 o o o 198 902 . 92Jj~ 1,386 4,462.. .5.848 , ....1.114.$03 24 14,447 o 1,021 o o o 298 ................1l984 .' . . . n n,99.214 . o 16,365 100 1,350 200 300 300 500 3,200 .............111.125 1,107 . 111249 ...n. n.!t12~356 . .. .....~..844.2~ . 1,315 . 1.750 .........../~.oa$. .' . .....1;lJ2g~OOO Personal Services SUMMARY OF COST FACTORS FOR THE COMING YEAR C.C. Add $42,000 for addition of new police officer C.C. Cut $47,821 pending Sgt. Jendro's Retirement moved funds to contingencies C.C. Cut $5,000 for overtime cut special duty for Sheffield in light of third officer C.C. Cut $5,000 for part-time personal for transport program as county has not budgeted ~Iies Disks, paper supplies Ribbons, toner, tapes Explorer supplies, uniforms Crime prevo supplies, signs, printing Bike program supplies. equipment FTO program supplies, copying Paper, pencils, pens, supplies for 30 - person department Replacement officer tape recorders, cassettes, supplies Replacement program covering 24 employees 185 951 960 1,390 410 480 1,959 500 8,000 Other Services & Charges Bomb squad, blood test, physical & psychological exams Annual property auction Training sessions, investigator meetings, etc. Mn Chiefs Assoc, Anoka Co Chiefs Assoc. Anoka Co Joint Law Enf. Assoc.. MPPOA/MPRS, Mn Crime Prevention Assoc. 1,727 4,780 700 150 C.C. Add $1,000 for continuing ed~cation training Page 37 o 17,705 100 1,727 o 300 o 150 .. 3,390. .118.699 1,220 ....3.900 ...... ..... .<n$,120 . . .li812.~1 Police ammo/equip, mouthpieces Evidence, fingerprint supplies Film, cameras, phone cross directory Microfilm, VCR tapes. narc. tests Extinguishers, keys, first aid supplies Police report forms Crime prev flyers, pamphlets E-tags, field contacts Letterhead. envelopes Defensive tactics suit, mats, books, handouts Training manuals, videos Training room tablets, markers, supplies Fleet repairs based upon repair history & projections Computer hardware/software contracts, microfilm equip. maint. Conference & seminar registrations Police course tuition fees, a number of which are mandatory In-house instructor, instructional fees Explorers Breezy Point Police training courses not in metro o 17,705 100 1,727 o 300 o 150 3,390 .. '~.699 1,220 5,5~0 6.120 1 ,799,000 1,245 589 756 365 285 575 270 250 225 950 645 200 8,500 16,900 1,325 4,395 655 775 420 1995 POLICE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlay 2 secretary chairs, replacements 1 fax machine, replacement 2 two-drawer file cabinets (1 new, 1 replacement) Speed board display 310 700 2 replacement ballistic vests (reimbursement from State -$135.00 each) 2 H&K 9mm carbines (total to 3) 2 squad car screens, replacements 2 desks, replacements 1,000 310 1 ,400 3,200 500 600 City Manager Cut: $700 for 1 fax machine. City Manager Cut: $600 for 2 replacement desks. City Manager Cut: $1,600 for 1 H&K 9mm carbine. C.C. Add $$1,600 for final H & K 9mm carbine to complete purchase ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases ITEM DESCRIPTION ORIGINAL ORIGINAL PROPOSED CITY PURCHASE COST COST MANAGER DATE RECOMMENDATION 3 police vehicles 1989/90 36,000 48,000 48,000 1 radar unit, replacement 1985 1,100 2,000 2,000 3 vehicle light bars, replacements 1985 1,800 3,600 3,600 Capital Equipment Replacement Explanation Priorities begin with the Department's need for three squad car replacements annually. The proposed costs are realistic attempts to forecast where the market will bring us in the future. The fleet for the most part is holding up, but to maintain a safe functioning car for our officers means a reasonable replacement program. When the cars reach 50 to 60,000 miles, the reliability as well as safety becomes a concern. The maintenance records also then show a marked increase in operating costs. The radar units have been very reliable, but due to their age it was deemed wise to budget for one should the need arise. Past history on the units seem to dictate that when they quit functioning, the cost to repair them far exceeds the purchase of a new unit. The squad car light bars were originally rated at a life of 12 years. The past few years have shown repairs and failures with the older bars, making it necessary to move the lifespan back to 10 years. The 3 light bars budgeted for would then be placed on new cars in 1995. There is some trade-in value of the old bars, but the dollar factor is based on the bar traded. Page 38 1995 POLICE BUDGET Explanation of Personnel 25% increase in salary and fringes of Officer Nightingale due to the expiration of the Office of Drug Policy Community Policing Grant. This grant paid 25% of salary and fringes for Officer Nightingale during the time he was under the program. There will be some salary and fringe benefit adjustment due to the hiring of a new Police Chief. The budget includes the addition of a summer bike safety person that was cut out of the 1994 budget. City Manager Add: $5,000 for overtime for Sheffield troubled areas, zero tolerance. City Manager Add: $5,000 for Sheffield/troubled area part-time police patrols or joint jaiVdetox transport program. C.C. Add $42,000 for addition of new police officer C.C. Cut $47,821 pending Sgt. Jendro's Retirement moved funds to contingencies C.C. Cut $5,000 for overtime cut special duty for Sheffield in light of third officer C.C. Cut $5,000 for part-time personal for transport program as county has not budgeted 1994 1995 F.T.E. TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL EMPLOYEE SALARIES FRINGE COMP SALARIES FRINGE COMP 1994 1995 & FRINGE & FRINGE Police Chief 1.00 1.00 60,540 15,779 76,319 60,540 15,521 76,061 Police Captain 1.00 1.00 55,625 7,634 63,259 . 55,625 13,742 69,367 Police Sergeants 4.00 4.00 205,700 40,138 245,838 205,700 51,015 256,715 Police Officers \16.00 16.00 716,788 184,502 901,290 754,718 193,581 948,299 Sr. Records Tech : 1.00 1.00 34,913 7,213 42,126 34,913 7,202 42,115 , Record T echs 2.00 2.00 53,468 13,009 66,477 54,787 13,109 67,896 Community Service Off. 3.00 3.00 73,457 24,268 97,725 74,807 24,072 98,879 - i Secretary 1.00 1.00 22,155 5,223 27,378 ; 21,975 5,411 27,386 , Clerk Typist 1.00 1.00 24,759 6,252 31,011 24,759 6,200 30,959 Inv. Pay Diff. 3,558 454 4,012 3,558 453 4,011 , Seasonal Bike Safety 0.12 0 0 0 1,925 377 2,302 TOTAL 30.00 30.12 1 ,250,963.00 304.472.00 1 ,555.435.00 1 ,293,307.00 330,683.00 1.623,990.00 Page 39 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 40 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-42200 PROPOSED 1995 BUDGET DEPARTMENT: FIRE SUPERVISOR: FIRE CHIEF DESCRIPTION The Fire Department provides emergency medical services to the citizens of our community, along with the protection of life and property from the adverse effects of fire and dangerous conditions created by man or nature. Fire Department activity also includes licensing of all rental units, inspection and enforcement of the Housing Maintenance Code. 1993 Inspection Program Breakdown (3,395 total inspections): Housing Maintenance Code Inspections 1,223 Fire Code Inspections Housing Maintenance Code Inspections on Complaints 75 SpeciaVDaycare Inspections - Effective June 1994, the Fire Department is also responsible for Section 8 inspections, previously done by HRA. 56 2,041 SUMMARY OF BUDGET Expl;.'mation of Salary Increases: Full-time firefighter salaries were budgeted at the 1990-1992 salary rates since they had no new contract. The contract was settled early in 1994 reflecting a 5.75% increase. The Assistant Chief is now under PERA, reflecting a $5,812 increase. Volunteer firefighters received a 3% increase. A part-time secretarial position was budgeted, but we are trying to not fill that position at this time. The current secretarial position has increased by 5 hours per week in 1994 - due to Housing Maintenance workload. 1993 Statistics: 329 fire calls, 1,372 medical calls; total 1 ,701 calls. 1,521 calls handled by on-duty crew only. 109 calls handled by call-back of 50% of personnel. 71 calls required call-back of 100% of personnel. 130 calls were Hilltop calls, generating revenue of $19,670. Paid on-call members logged 3,048 hours in station duty. CITY MANAGER RECOMMENDATION The overall Fire Budget will decrease significantly due to the $46,000 reduction from the P.E.R.A./Fire Relief Pension Consolidation. The Fire Chief and the City Manager recommend reductions in miscellaneous costs of supplies and service charges over that which was budgeted in 1994. The one-quarter time Clerk-Typist was not filled in 1994. Alternatively, some of those hours were shifted to the part-time Secretary position within the Department. Policy Direction: It is recommended that a separate Pension Reserve fund be established to assure Nlevel" of payments for future years. The estimated pension contributions for 1995 and the balance of the Municipal Contribution Savings from 1994 will be transferred into the Reserve Fund. All future P.E.R.A./Fire Relief Association consolidation payments will be made directly to P.E.R.A. from said fund. It is also recommended that a special bill be introduced for the 1995 Legislative Session that enables the City to delay contribution to the Volunteer Pension Fund in the event the fund sustains a level of 105% funding. This could save the General Fund about $25,000 in the levy in normal cost contributions annually over the next few years. City Council should direct City Staff to meet with appropriate legislative officials and state officials concerning preparation of a bill achieving this directive. Page 41 100 1010 1011 1020 1031 1041 1042 1043 1044 1070 1210 1220 1225 1240 1300 1400 1510 1700 1997 1999 2000 2010 2020 2030 '2170 2171 2172 2173 2175 2180 2280 2282 2997 2999 3050 3105 3210 3220 3250 3310 3320 3500 3600 4000 4050 4100 4330 4390 4395 4997 FIRE PERSONAL SERVICES Regular Employees Part Time Employees Overtime Reg.Emp. Holiday Pay Court Pay Fire Pay Training Pay College Incent.Pay Interd.Labor Service P.E.R.A. Contr. F.I.C.A. Contr. Flex Benefit F.I.C.A. Fire Pension Contr Insurance Unemployment Compensation Worker Comp Ins. Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Supplies Printing & Printed Forms Program Supplies General Supplies Uniforms Protective Clothing Food Supplies Books Vehicle Repair& Part Gas,Oil,Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Ed Activities Telephone & Telegraph Postage Other Communications Local Travel Expense Out of Town Travel Expense Legal Notice Publishing Insurance & Bonds Repair & Maint.Serv. Garage,Labor, Burd Rents & Leases Subscription ,Memb. Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES Actual 1992 289,157 32,514 12,424 8,606 o 20,633 8.474 14 494 31,697 6,292 o 147,247 21,974 o 43,906 184 e23.816 118 75 593 81 1,561 5,113 2,488 1,568 67 553 3,945 3,354 ...........Jlt$'iS 1,682 3,150 1,634 4 2 117 1,639 68 10,629 3,610 5,872 972 1,161 8 632 . . 31.1.eO Page 42 Actual 1993 310,446 26,075 16,163 9,654 270 17,260 6,202 16 535 34,733 5,248 72 141,062 23,639 o 34,322 225 .625.:922, 179 100 291 o 1,736 4,719 2,814 3,004 124 504 3,596 3,080 . .......20d47. 1,650 2,669 2,565 24 o 153 1,465 225 8,168 3,018 7,446 1,495 794 152 600 . . HaD.424 1995 FIRE BUDGET City Manager Adopted Proposed 1994 1995 310,186 39,858 18,000 9,354 200 20,000 12,854 15 200 33,714 4,018 53 113,776 25,920 o 43,878 78 . .' .632)104 '.' ... 295 2,050 185 50 1,790 5,217 3,040 2,744 200 1,200 3,000 3,333 '/?aaJQ4 3,100 4,180 2,760 25 o 160 2,024 80 8,372 4,361 6,500 1,400 963 o 1,000 · ." '.'$1,925 . 327,698 36,199 18,000 10,157 1,000 20,000 10,190 o 300 41 ,450 6,768 49 o 25,920 o 43,970 120 . . ....541.8~1 295 320 465 730 1,790 4,700 2,800 2,744 200 1,000 3,000 3.451 ......'...".........,.......... '... ... .. ..: .....21~90 2,350 1,500 2,760 150 o 160 2,024 200 8,581 3,861 6,500 1,600 1,173 150 900 ...........314_ Adopted Budget 1995 327,698 36,199 18,000 10,157 1,000 20,000 10,190 o 300 41,450 6,768 49 o 25,920 o .43,970 120 541.821 295 320 465 730 1,790 4,700 2,800 2,744 200 1,000 3,000 3,451 . . .... .... "'21.495 2,350 1,500 2,760 150 o 160 2,024 200 8,581 3,861 6,500 1,600 1,173 150 900 31.909 1995 FIRE BUDGET FIRE Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 4999 5120 5130 5150 5170 5180 5997 9997 CAPITAL OUTLAY Building & Improvement Improv Other Than Bldg Vehicles Office Equipment Other Equipment TOTAL CAPITAL OUTLAY TOTAL FIRE 1,998 o o 1,087 ......3,576 ,I"' .. ........ ..@tJe1 . .._~~13. . 800 o o o . ..../).~.,~51 ......,4,J91 .....:mm~944 600 o o 180 , ..........4,210 ..>~~:=......... 6.650 o o 800 ........~.500... <i.i::~;g ....... 6,650 o o 800 .5,500 .. 12t950 ... '..~87175 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Office Supplies 4 Sect 1-1/2" Hose @ $80 ea Computer paper, laser printer cartridges, back-up tapes Forms for Insp Prog (2-3 yr supply) Pre-sch, Kind, Grades 1-12, Adult educ, Sr. Cit, Nurs Home, Cadets SCBA parts Electrod defib pads 40 gal foam CPR doll repair Batteries- Pgr/Flash lights Uniforms: Vol from Reserve, Vol repl, Paid rep!. Other Service & CharQes EMS Med Advisor Hepatitis shots Annual physical (1/2 grp) Secretary computer training - Train & Ed Activities Firefighter Recruit State Fire School EMT course EMT refresher Postage Local travel expense Out of town expense MN State FD Conf MN State Chiefs Conf Natl Chiefs Conf (TX) Legal notice 295 Protective Clothing: 320 Nomex coats 696 Nomex pants 798 465 Boots 236 730 Helmets 524 Food Supplies 200 1,790 Emerg Care Manuals 1,000 600 Vehicle Repair & Parts 3,000 300 Gas/OillLubricants 3,451 660 Misc. supplies-Bldg Repair 300 200 1 st Aid Supplies 450 850 Blood/Path Med Supp 280 3,040 800 600 750 500 840 500 1,200 300 150 160 333 303 1,015 200 Page 43 Insurance SCBA safety test Radio repair Vehicle repair Haz Mat truck Garage, Labor. Burden Rents & Leases - training area Subscriptions, Membership Fire Chiefs, MN State FD Assoc, N Sub Mutual Aid. Anoka County Fire Protection Tax & license State sales tax 8,581 1,000 500 600 500 6,500 1,600 1,173 150 900 1995 FIRE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlay Fire Secretary's work station Carpet day room New floor in watch office Watch desk shelf Windows in 3 door watch area Electrical work in basement 2,000 2,400 1,000 400 350 500 T.V. for dayroom 2 section of 4 inch hose Replace 5 pagers Replace 2 mattresses & box springs Hide-a-bed 800 2,050 2,350 300 800 City Manager Cut: $2,400 for carpet in dayroom. City Manager Cut: $1,000 for new floor in watch office. City Manager Cut: $400 for watch desk shelf. City Manager Cut: $350 for windows in watch area. City Manager Cut: $800 for T. V. in dayroom. City Manager Cut: $800 for hide-a-bed. Contingencies & Transfers None Capital EQuipment Replacement Fund Purchases ITEM DESCRIPTION ORIGINAL PURCHASE DATE ORIGINAL PROPOSED CITY COST COST MANAGER RECOMMENDATION 1250 GPM Pumper with Equipment 1960 30,000 250,000 250,000 Capital EQuipment Replacement ExPlanation To replace one 1960 (35 year old) pumper and one 1967 (28 year old) pumper. This item was approved in 1993 and will not be deilvered until 1995. Explanation of Personnel Full-time firefighter contract was settled early in 1994 reflecting a 5.75% increase. The Assistant Fire Chief is now under PERA, reflecting an increase of $5,812. The Secretary is working an additional 5 hours/week in 1995 due to the Housing Maintenance Program. I 1994 I 1995 F.T.E. I TOTAL TOTAL TOTAL I TOTAL TOTAL TOTAL . EMPLOYEE ' I SALARIES FRINGE COMP I SALARIES FRINGE COMP ! 1994 1995 i & FRINGE I & FRINGE Fire Chief ! 1.00 1.00 I 54,848 15,345 I 54,848 15,033 69,881 70,193 i Asst. Fire Chief 11.00 1.00 50,984 8,680 I 50,984 14,201 59,664 I 65,185 I I Joumeyman FF i 4.00 4.00 163,398 49,801 213,199i 173,448 51,480 224,928 Firefighter III 1.00 1.00 36,920 11,923 48 843 I 41,234 12,904 54,138 , I Recruit FF III 1.00 1.00 31,390 10,622 42,012 I 35,341 11 ,550 46,891 PT Secretary 0.50 0.62 13,150 1,680 14,830 i 19,719 2,514 22,233 PT Firefighters/EMS 14.00 4.00 49,334 8,426 57,760 I 46,670 11,475 58,145 Clerk Typist II 0.25 0.00 10,228 1,306 11 ,534 I 0 0 0, I I I TOTAL !12.75 12.62 410.252 107,783 518,035 ! 422,244 119.157 541 ,401 Page 44 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101.42400 PROPOSED 1995 BUDGET DEPARTMENT: PROTECTIVE INSPECTION SUPERVISOR: BUILDING INSPECTOR DESCRIPTION Protective Inspection covers expenses related to regulation and inspections of all building construction that takes place within the City. The Department scope includes administration of the City Zoning code and licensing. SUMMARY OF BUDGET Personal Services interdepartmental labor, deduction of $22,151, supplies down $100. Other services up $5,786 and include $1,400 for National Conference of Building Officials in Indianapolis. Also reflects increases in seminars, training and education costs. Capital outlay relects chair for Asst. Building Inspector (formerly used chair from conference room). Printer is needed for special paper (triplicate form) used for permits and licenses with computer program. Total Protective Inspection is down $4,803 from 1994. CITY MANAGER RECOMMENDATION The most significant change in this budget is the reimbursement of salary costs of the Assistant Building Inspector, who is performing rehabilitation services for the HRA. Additionally, the General Fund is also receiving reimbursement for Section 8 Quality Control Inspections that are performed by the Fire Inspectors. Service Charges are recommended to increase by $2,000, due primarily to training and membership costs associated with the Assistant Building Inspector position. Page 45 1995 PROTECTIVE INSPECTION BUDGET City Manager Adopted PROTECTIVE INSPECTION Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 100 PERSONAL SERVICES 1010 Regular Employees 92,591 85,630 94,508 96,419 96,41 9 1011 Part Time Employees 1,966 0 0 0 0 1020 Overtime 724 1,416 700 1,455 1,455 1050 Sererance Pay 0 1,036 0 0 0 1080 Interd labor Credit 0 (5,895) (6,250) (16,823) (16,823) 1210 P.E.R.A. Contr. 4,349 3,886 4,265 4,385 4,385 1220 F.I.C.A. Contr. 7,138 6,655 7,233 7,325 7,325 1225 Flex Benefit F.I.C.A. 0 83 50 162 162 1300 Insurance 7,nO 7,194 9,720 9,720 9,720 1400 Unemployment Comp 0 1,750 0 0 0 1510 Worker Comp Ins. Pre 2,591 8,678 2,065 2,008 2,008 1800 Interd Fringe Credit 0 (2,299) (21438) .... . {5,328) .... .. (5~gm 1997 TOTAL PERSONAL SERVICES . . 117.129 ]O8,'~ .j()9,8S3 .. .. ..~.323.. . 99.323 1999 SUPPLIES 2000 Office Supplies 381 100 400 400 400 2010 Minor Office Equipment 0 0 0 0 0 2011 Computer Equipment 0 215 0 0 0 2020 Computer Supplies 0 195 0 0 0 2030 Printing & Printed Forms 691 451 400 400 400 2171 General Supplies 232 516 250 250 250 2280 Vehicle Repair& Part 1,418 92 450 450 450 2282 Gas,Oil,Lubricants 438 286 450 450 450 2997 TOT AL SUPPLIES 3,160 1.$5$ .. .... },95O t,$50 1 ,950 2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 12,997 5,046 100 1,500 1,500 3105 Training & Educ Activities 598 590 1,660 1,500 1,500 3120 Educ. Reimbursement 426 0 300 0 0 3210 Telephone & Telegraph 31 1,295 1,333 1,884 1,884 3220 Postage 300 902 350 500 500 3250 Other Communication 65 0 100 250 250 3310 Local Travel Expense 124 150 284 300 300 3320 Out Of Town Travel Expense 0 0 1 ,400 700 700 3600 Insurance & Bonds 1,550 1,726 1,769 1,813 1,813 4000 Repair & Maint.Serv. 0 106 250 750 750 4050 Garage,Labor, Burd 796 796 700 700 700 4100 Rents and Leases 0 78 100 100 100 4300 Misc Charges 0 0 0 0 0 4330 Subscription,Memb. 4n 85 762 1,112 1,112 4390 Taxes & Licenses 43 16 75 75 75 4395 State Sales Tax 47 86 365 500 500 .. ....... ...17.454 .... ..... .....10.&16. ... . .. ", - .. . . ,... .. TOTAL OTHER SERVICE CHARGES ... ....9-548 .. .. ...........U~684. . 4997 : : :::::: <:~. . :~. ::.,: :. .11,684 4999 CAPITAL OUTLAY 5170 Office Equipment 0 0 0 880 880 5180 Other Equipment 0 0 0 0 . ,......... . ...... .... ,..-. ......., .. ... ... 5997 TOTAL CAPITAL OUTLAY ..........0 .. . .........J) . ... ... . .tF ., .,8$b... 880 9997 TOTAL PROTECTIVE INSPECTION .1$1.743 . J2O;865 . ....121.$&1 ... . ... ...."$.837 113.837 Page 46 1995 PROTECTIVE INSPECTION BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Inspection forms, misc. permit supplies & licenses New computer & permit forms Film, batteries, cameras & repair 2 vehicles needing gas & oil Other Services & Charges Plan review and code consultant Evening classes (Asst. Bldg Insp.) required continuing education * Telephone, postage, etc Local travel expense (includes housing meetings) Garage labor Subscriptions & memberships Capital Outlay Desk chair (Asst. Bldg Insp) Printer 400 400 500 550 1,500 2,500 2,134 650 1,800 500 380 500 * Training & Education: 4 night classes: 2 spring, 2 fall at $600 2 ICBO seminars for two @ $125 each 2 State bldg code seminars for two @ $40 each Annual school, 3 days for 2 @ $45/day 1 housing seminar for 1, $210 Bldg Off. Annual business meeting, $325 Desk chair: Currently using a chair from the conference room. Printer: Computer issued permits and licenses will require special paper, so a new printer is necessary that will be exclusive to the Department. Contingencies & Transfers None Capital Equipment Replacement Fund Purchases ITEM DESCRIPTION Dodge Omni Capital Equipment Replacement Explanation ORIGINAL PURCHASE DATE 1989 New car needed to do inspections, old vehicle needs to be replaced. Page 47 ORIGINAL PROPOSED COST COST 10,873 1995 PROTECTIVE INSPECTION BUDGET EMPLOYEE Building Inspector Asst. Bldg. Inspector Permit License Clerk Explanation of Personnel 'I F.T.E. I TOTAL I SALARIES .1994 1995 i 1.00 1.00 I 11.00 1.00 I 1.00 1.00 I 42,708 24,843 27,657 1994 TOTAL FRINGE 9,562 6,946 7,475 TOTAL i TOTAL COMP I SALARIES & FRINGE I 52,270 · 31,789 34,432 . 43,008 26,409 28,457 1995 TOTAL FRINGE 9,592 7,140 6,868 TOTAL COMP & FRINGE 52,600 33.549 35,325 TOTAL 121.474 3.00 3.00 95.208 23.983 118.491 97.874 23.600 Page 48 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-42500 PROPOSED 1995 BUDGET DEPARTMENT: CIVIL DEFENSE SUPERVISOR: C.D. DEPUTY DIRECTOR DESCRIPTION This program provides for civil defense, and for the protection and promotion of public safety, health and welfare in our City during emergencies and natural disasters. The director and secretary attend training and meetings to maintain requirements for state and federal funding of the program. The siren system is monitored and maintained as a means of warning of severe weather and hazardous situations. The program monitors hazardous material sites in our City and is responsible for planning and preparation for, mitigation, and response to disaster. In addition, the program funds the Police Reserve Unit and provides funding for the annual Fire and Police Reserve Appreciation event. SUMMARY OF BUDGET In summary, the Civil Defense budget increased by $2,068 from 1994 to 1995. Personnel costs remained the same. Supply costs increased by $208 due to an anticipated increase in uniform needs for the Police Reserve Unit. Other Services & Charges increased $807 due to an anticipated increase in the cost of the volunteer recognition event, electric utility charges, and siren repairs. The Capital Equipment Replacement Fund request for $30,600 is to replace three warning sirens. CITY MANAGER RECOMMENDATION The overall Civil Defense budget increased by $1,000 due to slight increases in all account categories. Page 49 1995 CIVIL DEFENSE BUDGET CIVIL DEFENSE Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1010 1011 1070 1210 1220 1300 1510 1700 1997 1999 2000 2010 2020 2030 2070 2171 2172 2175 2997 2999 3050 3105 3210 3220 3310 3320 3500 3600 3800 4000 4100 4330 4375 4395 4997 4999 5180 5997 9997 PERSONAL SERVICES Regular Employees Part Time Employees Interd.Labor Service P.E.R.A. Contr. F.I.C.A. Contr. Insurance Worker Comp Ins. Allocated Fringe TOT AL PERSONAL SERVICES SUPPLIES Office Supplies Minor Equipment Computer Supplies Printing & Printed Forms Training Supplies General Supplies Uniforms Food Supplies TOT AL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Ed Activities Telephone Postage Local Travel Expense Out of Town Travel Legal Notice Publishing Insurance & Bonds Utility Services Repair & Maint.Serv. Rents & Leases Subscription,M emb. Volunteer Recognition State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Other Equipment TOTAL CAPITAL OUTLAY TOTAL CIVil DEFENSE 9,819 o 245 449 387 442 o 81 ....... .... .11.4. 213 o o 62 o 240 360 7 <882 75 240 256 5 42 o o 1,000 774 1,965 1,703 70 1,963 77 .]M10 H 9,964 o 15 676 528 647 o 19 .>f1jN9 145 82 o 71 205 191 1,001 o .1.$95 100 124 230 7 19 o o 653 837 1,605 1,026 70 558 1,046 ... .H$_21S... 10,083 1,800 400 677 611 810 533 156 . .. .15;010 200 o o 80 300 565 1.212 25 . .2.382 200 450 300 10 50 305 o 662 850 2,340 660 100 2,500 140 ...........8.. ...561.... . ... 'd. '. .,. :: '::-":. ': >. .~ '. "'::'" 10,083 1,800 400 865 542 810 505 160 . .. 15.1$sH . 200 o 60 80 300 565 1,360 25 2,590. 200 450 250 75 60 350 o 679 893 2,300 660 100 2,750 253 ... ... '.. ..... ....tf 0.' .."'^ .........:..:.::::.~...~. o 956 0 303 . . .. . ............yo.. ..))$56'. ........ . ((tf . ........... .. ......(303 . ..... . ..... ......... ..20~47S. · >:.}$).,175 . ...019 ......)11:;01'8. .. .. .... Page 50 10,083 1,800 400 865 542 810 505 160 15.165 200 o 60 80 300 565 1,360 25 2~590 200 450 250 75 60 350 o 679 893 2,300 660 100 2,750 253 9.()20 303 .303 2.1i078 1995 CIVIL DEFENSE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Notebooks, typewriter ribbons and correcting tape, file folders, tape, indexes, paper, mailing envelopes. etc. 200 Snow fence, sand bags for emergencies. batteries for flashlights and radiological equipment. C.D. records storage needs 565 Uniforms: 8 replacement cap badges needed for reserve officers misc. replacement uniform items and any new items for 3 additional reserves 1 ,360 Film, cards, laminating supplies for 1.0. cards Safety vests for traffic detail, misc. patrol equip for reserve officers. 4 replacement raincoats 160 Other Services & Charges Letterhead and citizen information handouts 80 Needs for mock disaster training, training ammunition for reserve unit Training needs for reserve units, director & clerk. Registration fees for local training; instructor fees for reserve training. Govemor's Conf. registration Director and Clerk Range fees for reserves @ 80!hour Meeting expense, lunches, parking, mileage for secretary meetings, training Out of Town travel State C.O. Director's conf registration Lodging and meals COO. typewriter service contract Annual inspection of siren radio controls Rents: COO. sec'yoffice Volunteer Recognition: annual dinner for police and fire reserve units 300 450 100 Telephone: City share of office phone 250 Postage for reserve training 75 postage, correspondence, annual recognition dinner Utility Services 893 Electricity to operate 8 warning sirens Repair and maintenance service 2,654 Warning siren repair 500 Generator repair 400 Subscriptions 70 60 350 50 300 40 75/hr 660 2,750 Capital Outlay Other Equipment: Replace one portable radio 750 Two rechargeable flashlights (reserves must frequently use regular police officers' equipment when on duty) n City Manager Cut: 750 for portable radio. Contingencies & Transfers None Page 51 1995 CIVIL DEFENSE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital EQuipment Replacement Fund Purchases ITEM DESCRIPTION ORIGINAL ORIGINAL PROPOSED PURCHASE COST COST DATE 3 Warning sirens. replacement 1955 4,233 30 ,600 Capital Equipment Replacement Fund Explanation To replace 40 year old warning sirens. Explanation of Personnel Personnel costs remained the same for 1995. 1994 1995 F.T.E. TOTAL TOTAL TOTAL I TOTAL TOTAL TOTAL I EMPLOYEE I SALARIES FRINGE COMP SALARIES FRINGE COMP I 1994 1995. & FRINGE & FRINGE I C.D. Deputy Director ! 3,000 680 3,680 3,000 645 3,645 , CoO. Secretary , 0.25 0.25 7,083 1,715 8,798, 7,083 1,713 8,796 i Police Reserve Coord. 900 71 971 ' 900 170 1,070 ' · Fire Reserve Coord. 900 165 1,065 900 194 1,094 0.25 0.25' 11.883 2.631 , i 14.514 11 .883 2.722 14.605 Page 52 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-42700 PROPOSED 1995 BUD~ DEPARTMENT: ANIMAL CONTRC SUPERVISOR: POLICE CHIE~ DESCRIPTION I ~ Contract services continue with the Anoka County Humane Society which allows for pickup and disposition of stray animals that end up in Police Department control. Contractual service fees are based upon the average annual activity. Columbia Heights activity for 1993 totaled 147, or about 12 animals per month. SUMMARY OF BUDGET - Contractor services rendered remain unchanged with cost adjustments due to anticipated inflation. A small supplies contingency amount is needed for live trap replacements. CITY MANAGER RECOMMENDATION The most significant increase in the budget is due to the $450 contract services increase with the Greater Anoka County Humane Society. Page 53 1995 ANIMAL CONTROL BUDGET ANIMAL CONTROL Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 1999 2171 2997 2999 3050 3600 4395 4997 4999 5130 5180 5997 9997 Supplies Live traps SUPPLIES General Supplies TOT AL SUPPLIES OTHER SERVICE CHARGES Expert & Prof. Services Insuance & Bonds State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Improv Other Than Bldg Other Equipment TOT Al CAPITAL OUTLAY TOT AL ANIMAL CONTROL 153 .....(i15S ".<.'. o 340 150 ."...........- .-.,.--... , .0. . /\...............3.40 ,... . .,'... .",.........150 .. 150 .150 8,692 o o .$.692 953 196 .......>l::... 12,392 53 o ... ....12.445 o o ..'.......(f.'........ .j2.445 . 10,450 o 22 . ....10.472... 10,900 55 25 .1b,~$O ,. o 0 o 0 .0 . H..iO.. .10.812 .'...... "11.130 SUMMARY OF COST FACTORS FOR THE COMING YEAR $380 Other Service & CharQes $10,900 Contract services, Greater Anoka County Humane Society. None Capital Outlav Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Explanation of Personnel All personnel supplied by the contractor. Page 54 10,900 55 25 10;960 . o o o .'.. .11.130 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-43000 PROPOSED 1995 BUDGET DEPARTMENT: P.W. PERSONNEL SUPERVISOR: P.W. DIRECTOR DESCRIPTION This activity covers the wages and fringe benefit costs for both permanent and seasonal Public Works employees. The overall budget is distributed amongst the various Public Works departments. SUMMARY OF BUDGET The overall budget for this item is $1,434,474, representing an increase of $8,620 (0.6%) over 1994. This increase reflects movement through the step system by some employees and the addition of one seasonal in Streets to assist with the summer street maintenance. CITY MANAGER RECOMMENDATION - The Public Works Budget is recommended to be increased by one seasonal employee due to increased activity as a result of stepped-up street rehabilitation/maintenance effort. The indirect labor costs charged to other Public Works budgets are more accurately reflected in the proposed 1995 budget. Page 55 1995 PUBLIC WORKS BUDGET City Manager Adopted PUBLIC WORKS Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 100 PERSONAL SERVICES 1010 Regular Employees 950,654 986,371 1,013,775 1,014,528 1,014,528 1011 Part Time Employees 0 0 0 0 0 1012 Seasonal Employees 65,752 74,886 74,940 77,800 77,800 1020 Overtime Reg.Emp. 33,470 63,742 47,501 53,430 53,430 1050 Severance Pay 0 13,188 0 0 0 1080 Int.Dept.Labor Cr. (913,836) (968,068) (982,067) (976,169) (976,169) 1210 P.E.R.A. Contr. 55,167 56,496 59,864 57,191 57,191 1220 F.I.C.A. Contr. 65,854 65,525 69,497 76,175 76,175 1225 Flex Benefit F.I.C.A. 0 1,985 2,038 0 0 1300 Insurance 79,460 84,075 100,440 100,440 100,440 1400 Unemployment Compo 0 0 0 0 0 1510 Worker Comp Ins. Pre 55,480 46,397 57,799 54,910 54,910 1800 Inter Dept Fringe Cr (392,001 ) .,. ,.. (424,597) (~~,787) (458,305) (458,305) 1997 TOT AL PERSONAL SERVICES ..'.........0 .. . . '."":>'.:<.0 () ... '..0 0 . .. 9997 TOTAL PUBLIC WORKS .. .,'.'....'...'...Hb .() () 0 0 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Service & CharQes None Capital Outlay None Contingencies & Transfers None Capital EQuipment Replacement Fund Purchases None Page 56 1995 PUBLIC WORKS BUDGET Explanation of Personnel 1994 I I 1995 F.T.E. TOTAL TOTAL TOTAL I TOTAL TOTAL TOTAL EMPLOYEE SALARIES FRINGE COMP I SALARIES FRINGE COMP 1994 1995 & FRINGE I & FRINGE P.W. Director I 1.00 1.00 60,428 24,171 84,599 : 61,132 24,453 85,585 A.C.E. i 1.00 1.00 I 48,431 19,372 67,803 48,431 19,372 67,803 P.w. Supt. I 1.00 46,154 16,661 62,815 46,327 18,531 64,858 i 1.00 Admin. Assistant I 1.00 1.00 33,705 13,482 47,187 I 33,705 13,482 47,187 p.w. Secretary 1.00 1.00 29,763 11,905 41,668 29,055 11,622 40,677 j Clerk Typist II : 1.00 1.00. 27,907 9,763 37,670 : 27,346 10,938 38,284 . Eng. Tech IV 1.00 1.00 41,617 16,647 58,264 , 41,220 16,488 57,708 I Eng. Tech III : 1.00 1.00 34,440 12,376 46,816 34,534 13,814 48,348 Eng. Tech II : 1.00 1.00 30,109 12,044 42,153 29,822 11,929 41,751 Foreman (3) 3.00 3.00 111,199 43,080 154,279 111 ,775 44,710 156,485 Maint. II (8) 8.00 8.00 266,853 106,740 373,593 267,427 106,970 374,397 Maint I (7) 7.00 7.00 187,044 71,616 258,660 191,303 76,521 267,824 Maint III (3) 3.00 3.00 104,908 40,594 145,502 107,171 42,868 150,039 Shop Supervisor 1.00 1.00 38,718 15,487 54,205 38,718 15,487 54,205 Seasonal 6.54 6.54 74,940 29,849 104,789 77,800 31,120 108,920 TOTAL 37.5437.54 1.136.216 443.787 1.580.003 1.145.766 458.305 1.604.071 Page 57 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 58 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND NUMBER: 101-43100 PROPOSED 1995 BUDGET DEPARTMENT: ENGINEERING SUPERVISOR: P.W. DIRECTOR DESCRIPTION This activity provides engineering services for capital construction projects. These activities include feasibility analyses, construction design, contract administration, project inspection, general Public Works recordkeeping, property iron locations, GIS implementation and maintenance. SUMMARY OF BUDGET The overall Engineering budget increased $6,566 (2.4%). Personnel costs decreased $4,089 primarily due to realistic distribution of the PWD/CE's time to other departments. Supply costs increased $2,245 due to the need to upgrade the technical staff's computers to increase utilization of software. Other services & charges increased $5,519 reflecting - inclusion of the GIS software annual maintenance payments (previously carried by the Data Processing budget) and training in GIS to increase utilization. Capital outlay increased $3,260 to reflect the purchase of a new conference table and chairs, and to replace a laser printer. CITY MANAGER RECOMMENDATION - The overall Engineering Budget will decrease in 1995, primarily as a result of slight reductions in all account categories. Policy Direction: Columbia Heights currently has a formal agreement with St. Anthony to serve as their designated State-Aid Engineer. It is recommended that preliminary discussions be initiated with St. Anthony to explore the benefits of providing contract engineering services on small drainage and street projects. Page 59 1995 ENGINEERING BUDGET City Manager Adopted Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 131,765 133,374 158,100 153,411 153,411 56,943 61,405 76,115 76,706 76,706 ..........188.708 ..194.179 234~215' . .'.'.'.~Jtl. .. . 230,1'7 1,311 892 1,625 1,700 1,700 336 178 330 330 330 539 50 500 2,580 2,580 1,043 784 1,020 1,100 1,100 49 221 100 100 100 2,958 2,832 1,230 1,230 1,230 0 71 30 40 40 12 0 0 0 0 975 558 840 840 840 1,722 1,323 1,815 1,815 1,815 8.945 $,909 . . 7,490 ..9,735 9.735 ENGINEERING 100 1070 1700 1997 1999 2000 2010 2011 2020 2030 2171 2172 2175 2280 2282 2997 2999 3050 3105 3120 3210 3220 3250 3310 3320 3500 3600 4000 4050 4100 4300 4330 4375 4376 4380 4390 4395 4997 4999 5120 5130 5150 5170 5997 6999 8120 8130 8997 9997 PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Computer Equipment Computer Supplies Printing & Printed Forms General Supplies Uniforms Food Supplies Vehicle Repair& Part Gas,Oil,Lubricants TOT Al SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Ed. Act. Educ. Reimbu rsement Telephone & Telegraph Postage Other Communication Local Travel Expense Out of Town Travel Expenses Legal Notice Publishing Insurance & Bonds Repair & Maint.Serv. Garage,Labor, Burd Rents & Leases Misc. Charges Subscription,Memb. Volunteer Recognition Misc. Civic Affairs Commission & Boards Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Building & Improv. Imp. Other Than Building Vehicle Office Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Pir Projects Closed Pir Proj City Share TOTAL CONTINGENCIES & TRANSFERS TOTAL ENGINEERING 1,262 1,944 o 66 43 112 67 1,220 77 5,100 9,095 4,246 7,538 o 838 o o 516 871 219 TH'.$.t214. o o o 5,832 ... . ..... . -.... ........'..5....'. . . . . . . ., . . .. ..... ... .... .. . . ::.::.';:';';'.:>..'.:' .<t. " .- 10,068 o . . .'.1"0. ..068... . "-.:.:.::) '>~:' ":','. ...H246.161 Page 60 110 1,567 o 576 23 114 145 59 155 3,337 5,022 2,572 7,996 o 1,227 151 189 497 238 1,042 . .,.....~5~02() . 1,667 o o 545 .. ..,..'...2...2...1.2.. . ", ;..>'<: ~:{~::.:.~.{ .~:. ':" .:" o o .'.- ..... . ,... . ... ... .......'..() . . 22fti20 ,.. 1.000 1 ,425 250 600 75 50 184 275 225 3,420 5,812 2,960 9,785 o 1,410 o o 500 290 750 ..$UHt. o o o H~~~~. ... o o o . .27'1.866. 1,000 2,950 250 600 75 50 184 1,075 225 3,506 3,310 2,660 9,650 o 1,395 o 200 500 290 650 . . .~;$7(L o o o o ....,...... '. ........ ......Cf . o o o aJ.422 1,000 2,950 250 600 75 50 184 1,075 225 3,506 3,310 2,660 9,650 o 1,395 o 200 500 290 650 28.570 o o o o o o o o .268.422 1995 ENGINEERING BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Copier toner & supplies Computer memory upgrade 850 2,040 Other Service & Charges GIS training Travel for GIS training Open House Contracts on computers, typewriters, misc. equip 1,500 800 200 9,560 City Manager Moved: $6,250 for maintenance contracts on computers to Date Processing Fund 720. - Capital Outlav Conference table & chairs laser printer 1,660 2,220 Conference table and chairs: The conference table is over 20 years old and is in very poor condition. Laser printer: The current laser printer is over 5 years old and receives very heavy usage. Repair costs are increasing annually to keep it in operation. City Manager Cut: $1,660 for conference table and chairs. City Manager Moved: $2,220 for laser printer to Data Processing Fund 720. Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 61 1995 ENGINEERING BUDGET Explanation of Personnel 1994 1995 , F.T.E. TOTAL TOTAL TOTAL I TOTAL TOTAL TOTAL i I EMPLOYEE SALARIES FRINGE COMP I SALARIES FRINGE COMP .1994 1995 & FRINGE & FRINGE p.w. Director , 14,412 6,184 20,596 12,715 6,358 19,073 I A.C.E. 39,261 19,272 58,533 38,745 19,372 58,117 Admin. Assistant 4,294 2,022 6,316 4045 2022 6067 p.w. Secretary 7,824 3,810 11,634 7,438 3,719 11,157 Clerk Typist II 3,914 1,830 5,744 3,719 1,860 5,579 Eng. Tech IV 33,877 16,647 50,524 32,976 16,488 49,464 Eng.Techlll 27,418 13,176 40,594 i 27,627 13,814 41,441 i Eng. Tech II 24,786 12,044 36,830 i 23,858 11 ,929 35.787 Seasonal (1) 2,314 1,130 3,444 2,288 1,144 3,432 TOTAL 4.9 4.9 158.100 76.115 234.215 153.411 76.706 230 . 117 Page 62 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND NUMBER: 101-43121 PROPOSED 1995 BUDGET DEPARTMENT: STREETS SUPERVISOR: P.W. DIRECTOR DESCRIPTION This activity provides for the maintenance of City streets, including patching, street sweeping, paving, ice control and snow removal. SUMMARY OF BUDGET The overall budget is $603,185, an increase of $60,342 over 1994. Personnel costs decreased $14,073, representing actual labor historically expended on this activity. Total supplies increased $21,709, primarily due to three items: increase in Hot Mix asphalts of $10,000 for patching (due to street rehab program), $3,000 to realistically represent the cost of sand and chemicals for ice control, and $10,000 which realistically reflects the cost of vehicle repairs. The increase in other services of $2,294 reflects increases in garage space allocation and garage labor. The capital outlay budget of $63,550 represents the above-mentioned improvements. CITY MANAGER RECOMMENDATION The Street budget increased by approximately $25,000 for the City's non-MSA portion of the Stinson and 39th signalization project. The other major increase is $10,000 for hot mix patching material due to the street rehabilitation program. Indirect labor decreased slightly (offset against other departments) to reflect a more accurate budget. The City Manager cut the development of a sand/salt storage building. This type of facility and/or containment area will likely be required in the future years. Policy Direction: It is recommended that the City pursue joint project development with perhaps Fridley, New Brighton, or MNDOT as an alternative to constructing an independent storage facility. Page 63 1995 STREETS BUDGET STREETS Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1070 1700 1997 1999 2000 2020 2070 2160 2161 2171 2172 2173 2280 2282 2997 2999 3050 3105 3120 3210 3250 3310 3320 3500 3600 3800 3810 3840 4000 4050 4100 4300 4330 4376 4390 4395 4997 4999 5120 5130 5150 5170 5180 5997 6999 8130 8997 9997 PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Computer Supplies Training & Instr.Spls. Maint.& Const.Mat. Chemicals General Supplies Uniforms Safety Items Vehicle Repair& Part Gas, Oil ,Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof. Servo Training Ed & Act. Educ. Reimbursement Telephone & Telegraph Other Communications Local Travel Expenses Out of Town Travel Expense Legal Notice Publishing Insurance & Bonds Utility Service Utilities. Electric Utilities. Refuse Repair & Maint.Serv. Garage,Labor, Burd Rents & Leases Misc. Charges Subscription,Memb. Misc. Civic Affairs Taxes & Licenses Sales Tax on Purchases TOT AL OTHER SERVICE CHARGES CAPITAL OUTLAY Bldg. & Improvements Improv Other Than Bldg Vehicles Office Equipment Other Equipment TOT AL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Pir Proj City Share TOTAL CONTINGENCIES & TRANSFERS TOT AL STREETS 172,816 158,903 209,777 195,704 195,704 72,589 72,109 99,659 97,420 97,420 '245,405 . 23iJ)12 309.436 ..~93,124 . 293,124 0 47 0 0 0 13 0 0 0 0 0 0 200 250 250 37,721 36,964 56,400 62,000 62,000 9,433 17,953 16,050 18,050 18,050 2,324 2,805 2,290 3,040 3,040 885 698 800 30 30 0 388 200 250 250 32,489 31,013 20,000 23,500 23,500 15,336 15,049 17,265 15,894 15,894 M.20L . ". .104.917 113,205 123,014 123,014 1,240 378 o 6 27 43 o 242 15,500 1 ,201 o o 3,296 38,702 31 ,546 364 115 o 469 1,876 .,.... ...'.".'95.....005' , , . .... '. .... .-. . ..:......-. ,", .:t '. . o 5,875 o o 109 .H$.~'fM . 1,800 266 o 510 23 6 o 300 12,009 1,298 o o 36 33,924 33,167 55 206 190 230 3,390 ... ... ....".S.7.....'1d.O...... .... . . . . ,... .. . . ... ... .,'. :.' : .~.::::. .:.: :t;... :: :.. ....... o o o 370 223 .... '.....'............nH&9a'.....'. .... .... .... .. ...... 1,800 590 160 525 o 95 550 200 12,309 o 545 1,128 3,950 35,150 40,845 2,500 160 o o 8,795 . ..1.09'.. 302.... :: >::~:: : '.., :,.. ," '. :: 10,000 o o o 900 d.,i,j.^~ ;':.::..~:.:~~l~ 1,800 640 300 525 60 195 550 200 12,617 o 561 1,128 4,000 34,200 43,510 2,500 160 200 o 8,150 .' .i111.296 '. 25,000 9,200 o o o . ..' .....>34.2QO '..' .. 000 0 o .'/OH.O 0 .,.'...'.'444i5~ .. .. ... ..42aji32. ,.'..$42.843.. . ..&61;$34 Page 64 1,800 640 300 525 60 195 550 200 12,617 o 561 1,128 4,000 34,200 43,510 2,500 160 200 o 8,150 . '... ..' .111.296 25,000 9,200 o o o 34.200 o o ..561.634 1995 STREETS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Hot Mix asphalt Sand De-icing chemicals Vehicle repair parts Fuels 40,000 9,500 17,400 30,000 15,894 Other Services & Charges Allocated garage space Garage labor Open House 43,510 34,200 200 Capital Outlay City ManaQer Proposed Salt storage facility Final mat on MSC yard Tack oil storage tank Power tarps for trucks Signal @ Stinson & 39th 40,000 9,200 10,000 4,000 25,000 o (Cut) 9,200 o (Cut) o (Moved to Cap'l Equip Fund) 25,000 Salt storage facility: It is expected that within the next five years there may be a state/federal requirement regarding run-off from salt/sand facilities. Additionally, having covered storage will allow early purchase at lower prices and .Iess loss due to run-off. Final mat MSC: The yard was paved with an initiallitt in 1991. Due to the weight and amount of traffic it's _ appropriate to add the final lift to obtain the required pavement strength. Tack oil storage tank: Currently, tack oil is picked up as needed by our distributor truck (1971 Ford) in Rosemount. By having local storage the replacement of the truck could be delayed several years. City Manager Cut: $40,000 for salt storage facilfty. Cfty Manager Cut: $10,000 for tack oil storage tank. - City Manager Moved: $4,000 for power tarps for trucks to Cap'l Equip Replacement Fund. Contingencies & Transfers None Page 65 1995 STREETS BUDGET Capital Equipment Replacement Fund Purchases ITEM DESCRIPTION ORIGINAL PURCHASE DATE ORIGINAL PROPOSED CITY COST COST MANAGER RECOMMENDATION 7-ton dump truck w/plow (#22) Oil distributor chassis (#33) Pavement roller (#39) Snow thrower (#82) 1978 1971 1984 1992 10,124 ? ? 2,000 75,000 30 ,000 16,000 60,000 75,000 o o o Capital Equipment Replacement Explanation #22, 7-ton dump truck: This truck will have been in service for 17 years and was originally scheduled for replacement in 1994. Repair and maintenance costs continue to rise dramatically. #33, Oil distributor chassis: This vehicle has been in service for 26 years. Although this chassis puts on very few miles a year, due to its age and condition there is concem over the trips it makes to the refinery for oil. An alternative is to install our own oil storage tank and have the product delivered, thereby only using the truck in town. #39, Pavement roller: This piece of equipment has been in service for 10 years. With the anticipated change to more intensive repair by City crews, it would be appropriate to replace this roller now while it still has some trade-in value. #82, Snow thrower: This piece of equipment was built in 1969 and purchased used by the City. As this model is no longer being manufactured, replacement parts are difficult to find. Although it is seldom used. it would be invaluable during major snow storm events. City Manager Cut: $30,000 for oil distributor. City Manager Cut: $16,000 for pavement roller. City Manager Cut: $60,000 for snow thrower. Explanation of Personnel 1994 1995 F.T.E. TOTAL TOTAL TOTAL I TOTAL TOTAL TOTAL EMPLOYEE SALARIES FRINGE COMP I SALARIES FRINGE COMP 1994 1995 & FRINGE ' & FRINGE P W. Director 10,321 4.609 14,930 8,350 4,157 12,507 PW. Supt 8,119 4,010 12,129 8,266 4,115 12,381 Ac:tnin Assistant 5,387 2,662 8,049 i 5,146 2,562 7,708 P W. Secretary 3,334 1,648 4.982 ' 3,035 1.511 4,546 Clerk Typist II 4,014 1,983 5,997 i 3,846 1.914 5,760 Maint II 20,125 9,451 29,576 i 17,811 8,866 26,677 I Maint I 24,053 11 ,390 35,443 21,877 10,890 32,767 : Maint I 20,852 9,809 30,661 19,162 9.539 28,701 Maint II 26,994 12,843 39,837 25,450 12,669 38,119 Foreman 30,593 14,620 45,213 28,456 14,165 42,621 Maint II 28,030 13,354 41,384 26,077 12,981 39,058 Maint II 25,563 12,136 37,699 23,633 11 ,764 35,397 Seasonal (1) 2,392 1 ,144 3,536 ' 4.596 2,288 6.884 TOTAL 7.28 7.32 209.7n 99.659 309 .436 195.705 97,421 293,126 Page 66 CITY OF COLUMBIA HEIGHTS - FUND TITLE: GENERAL FUND NUMBER: 101-43160 PROPOSED 1995 BUDGET DEPARTMENT: STREET LIGHTING SUPERVISOR: P.W. DIRECTOR DESCRIPTION - This activity provides for the energy cost related to intersection, mid-block and alley lighting. This activity also includes maintenance and repair of City-owned street lights. The following is an average per light cost. Actual costs vary based on wattages. NSP owned NSP owned NSP owned City owned City owned Intersection lights Midblock lights Alley lights Street lights Park lights (excludes athletic) 3970 $114.56/ea =45,478.80 365 0 $110.89/ea = 40,476.00 30 0 $108.80/ea = 3,264.00 76 0 $ 86.48/ea = 6,572.64 55 0 $ 84.00/ea = 4,620.00 (assessed) SUMMARY OF BUDGET _ The overall Street LIghting budget is $135,087, an increase of $13,105 (10.7%) over 1994. The Personnel Costs are increased to recognize the increase in labor to maintain the City-owned lights. Electrical costs are increased due to an anticipated increase in electrical costs. CITY MANAGER RECOMMENDATION -- No additional commentary. Page 67 1995 STREET LIGHTING BUDGET City Manager Adopted STREET LIGHTING Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 100 PERSONAL SERVICES 1070 Interd.Labor Service 662 852 284 1,084 1,084 1700 Allocated Fringe 255 322 138 434 434 1997 TOTAL PERSONAL SERVICES ..,..911 "'1>114 .......'422 ....1.518 1.518 1999 SUPPLIES 2160 Maint & Const Mat 0 0 0 0 0 2171 General Supplies 555 567 890 ........~.~~ 1,350 2997 TOTAL SUPPLIES ...'.''':...:..555 .. . .'...567 .890 1.350 2999 OTHERSER~CECHARGES 3600 Insurance and Bonds 0 566 580 595 595 3800 Utility Services 84,317 99,050 0 0 0 3810 Utilities - NSP 0 0 110,416 113,728 113,728 4000 Repair & Maint.Serv. 2,525 2,807 2,500 2,500 2,500 4395 Sales Tax on Purchases 2,833 5,554 7.264 ..8,000 8,000 4997 TOTAL OTHER SERVICE CHARGES .. .,1$.675 101.977 j20~ 760 . .124,823 124.823 4999 CAPITAL OUTLAY 5130 Improv Other Than Buildings 0 0 0 . H8,00O 8,000 5997 TOTAL CAPITAL OUTLAY 0 () ., () q]tOOO 8,000 9997 TOTAL STREET LIGHTING 91.147 109.718 . 122.072 .135,691 135.691 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Replace base plates - Central Ave. 600 Other Services & Charges N.S.P. charges 113,728 Capital Outlay Replace 4 lights on 40th Ave. 8,000 Replacement of lights: Existing lights are failing structurally, two were removed in 1993. Continaencies & Transfers None Capital Eauipment Replacement Fund Purchases None Page 68 1995 STREET LIGHTING BUDGET Explanation of Personnel EMPLOYEE F.T.E. TOTAL SALARIES 1994 1995 0.04 0.04 284 1994 TOTAL FRINGE TOTAL i TOTAL COMP I SALARIES & FRINGE 422 ' 1,084 1995 TOTAL FRINGE TOTAL COMP & FRINGE 1,518 Maint III 138 434 TOTAL 0.04 0.04 284 138 422 1.084 434 1.518 Page 69 CITY OF COLUMBIA HEIGHTS. MINNESOTA Page 70 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND NUMBER: 101-43170 PROPOSED 1995 BUDGET DEPARTMENT: TRAFFIC SIGNS a SIGNALS SUPERVISOR: P.W. DIRECTOR DESCRIPTION This activity provides for the installation and maintenance of City controlled signs and signals. This account group also provides for street striping and traffic counting. SUMMARY OF BUDGET The overall budget is $50,431, an increase of $8,478 over 1994. Personnel costs increased $2,682, representing actual labor historically expended on this activity. Total supplies increased $2,935, primarily due to two items: increase in signs of $1,500 for the proposed conversion of signage to metric by Oct. 1996, and replacement of one-eighth of the street name signs. The increase in other services of $77 reflects inflation. The capital outlay budget of $1,000 represents _ acquisition of sign inventory software. CITY MANAGER RECOMMENDATION The overall increase in the budget is primarily due to initial conversion of street signage to the metric system. The addition of sign inventory software is necessary to assure an accurate and orderly transition of the changeover. Page 71 1995 TRAFFIC SIGNS' SIGNAL BUDGET 100 1070 1700 1997 1999 2010 2160 2161 2171 2172 2280 2282 2997 2999 3050 3105 3210 3310 3500 3600 3800 4000 4050 4100 4300 4390 4395 4997 4999 5170 5180 5997 9997 Supplies TRAFFIC SIGNS & SIGNALS PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Minor Equipment Maint.& Const.Mat. Chemicals General Supplies Uniforms Vehicle Repair& Part Gas,Oil,Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof Services Training & Ed. Act. Telephone & Telegraph Local Travel Expense Legal Notice Publishing Insurance & Bonds Utility Services Repair & Maint.Serv. Garage,Labor, Burd Rents & Leases Miscellaneous Charges Taxes & Licenses Sales Tax on Purchases TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Office Equipment Other Equipment TOT AL CAPITAL OUTLAY TOTAL TRAFFIC SIGNS & SIGNALS Actual 1992 17,652 6,643 ....24.295 o 2,276 o 3,537 o 515 405 ,..'.6;133. o 40 3 o o 200 273 1,159 946 3,002 o 8 132 5.763 o o (I 36.791 Actual 1993 City Manager Adopted Proposed 1994 1995 22,056 17,307 19,989 8,710 8,035 9,819 .. .. .30.766 . .. . .....25,342 .H:It,fm8 124 113 o 6,513 77 686 447 ....'...'.1~* o 80 2 o 5 255 o 562 1,181 3,145 o 8 456 5,694. o o HO . . . 44.420 o o 325 7,245 30 615 550 lt165 . . o 90 5 10 o 261 o 1 ,450 1,110 3,755 535 o 630 1.~'. o o ,^ .41.95; . SUMMARY OF COST FACTORS FOR THE COMING YEAR Traffic paint Signs Street name signs C.C. Cut $4,000 for metric sign conversion cost 1,500 4,000 1,500 Page 72 o o 325 10,145 30 650 550 ......j1~700 .,.. o 90 5 15 o 268 o 1 ,450 1,140 3,755 o o 1,200 .7,923 1,000 o , 'l,pOO .. $0,431. Adopted Budget 1995 19,989 9,819 29.808 o o 325 6,145 30 650 550 7;700 o 90 5 15 o 268 o 1,450 1,140 3,755 o o 1,200 7.923 1,000 o 1.000 ...46.431 1995 TRAFFIC SIGNS' SIGNAL BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Other Services & CharQes Repair & maintenance Garage labor Garage space rental 1,450 1,140 3,470 Capital Outlay Sign inventory software 1,000 Contingencies & Transfers None Capital Equipment Replacement Fund Purchases ITEM DESCRIPTION ORIGINAL ORIGINAL PROPOSED PURCHASE COST COST DATE Hydraulic post puller NA NA 1,500 Capital Equipment Replacement Explanation This piece of equipment will be used with the hydraulic power unit purchased in 1993. The use of a hydraulic post puller would save time/labor costs by reducing the need to do hand work and in some instances the need to have a second person when replacing or removing existing signs. There is also the safety issue involved when the only current way to remove a post is by attaching a chain to a vehicle. TOTAL Explanation of Personnel 1994 ! TOTAL 1995 F.T.E. TOTAL TOTAL TOTAL TOTAL TOTAL SALARIES FRINGE COMP i SALARIES FRINGE COMP 1994 1995 & FRINGE & FRINGE I 14,743 6,891 21,634 I 17,661 8,675 26,336 I I 2,564 1,144 3,7081 2,329 1,144 3,473 I I I I I I , I I I i I I I I I , 0.64 0.64 17.307 8.035 25.342 19.990 9.819 29.809 EMPLOYEE Maint III Seasonal (1) Page 73 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 74 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL .- FUND NUMBER: 101-43260 PROPOSED 1995 BUDGET DEPARTMENT: WEED CONTROL SUPERVISOR: P.W. DIRECTOR DESCRIPTION _ This activity provides for the enforcement of the City's ordinances regarding weed control. Activities within the fund include inspection and abatement of weed control violations. SUMMARY OF BUDGET The overall budget is $5,710, an increase of $2,810 over the 1994 budget, but a decrease of $1,277 from the 1993 actual - budget. The additional staff to implement the activity is due to the elimination of the Assistant Weed Inspector position. CITY MANAGER RECOMMENDATION No additional commentary. Page 75 1995 WEED CONTROL BUDGET City Manager Adopted NAME Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 WEED CONTROL 100 PERSONAL SERVICES 1070 Interd.Labor Service 1,035 2,589 832 2,826 2,826 1700 Allocated Fringe 395 998 410 1,130 1,130 1997 TOTAL PERSONAL SERVICES ....".' .' ..'. .1.430 ... ..>$~&a'1. .'. ..(>.1.a42 ....'.... ...3,956 3.956 1999 SUPPLIES 2171 General Supplies 20 0 0 0 0 2997 TOT Al SUPPLIES ..20 0 ... .... ... . ... .......0 . O. 0 ", . :"::':"-""""'" 2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 2,400 2,340 0 0 0 3105 Training & Edu. Act. 0 0 0 75 75 3210 Postage 213 92 75 75 75 3500 Legal Notice Publishing 17 20 40 25 25 3600 Insurance and Bonds 0 42 43 44 44 4000 Repair & Maint.Serv. 594 906 1,500 1,500 1,500 4300 Misc. Charges 0 0 0 0 0 4395 Sales Tax on Purchases 12 0 0 20 20 4997 TOTAL OTHER SERVICES & CHARGES . .3~236 3.400 1.658 .'t739 1,739 9997 TOTAL WEED CONTROL 4.tl86 0;987 .2,900 5j)95 5.695 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Service & CharQes Contractor payment for abatement 1,500 Capital Outlay None Contingencies & Transfers None Capital EQuipment Replacement Fund Purchases None Page 76 1995 WEED CONTROL BUDGET Explanation of Personnel 1994 1995 F.T.E. i TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL EMPLOYEE I SALARIES FRINGE COMP SALARIES FRINGE COMP I 11994 1995 & FRINGE & FRINGL p .w. Director i 250 120 370 611 244 855 Clerk Typ. ii/Pur Clerk i 400 197 597 1.914 766 2,680 Foreman 182 93 275 ' 300 120 420 TOTAL 0.09 0.09 832 410 1.242. 2.825 1.130 3.955 Page 77 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 78 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-45000 PROPOSED 1995 BUDGET DEPARTMENT: RECREATION ADMIN. SUPERVISOR: RECREATION DIRECTOR DESCRIPTION _ This activity provides recreational opportunities and services to the citizens of Columbia Heights. Being the only non-association recreation department in the metropolitan area, the staff serves as the league director of the various leagues. The Recreation Department is comprised of nine main areas in which the Director and the two Clerk Typist II disperse their time. SUMMARY OF BUDGET In summary, the Recreation Administration budget increased by $8,113 from 1994 to 1995. Personnel cost increased by $6,542 due to regular employees wages/step increases. Supplies decreased by $135. Other services & charges increased _ by $1,956 from 1994 to 1995, due to rototilling of the community garden ($50); copy machine maintenance ($150); network repair ($200); software support ($400); and national conference ($975.) CITY MANAGER RECOMMENDATION The most significant changes in the Recreation Budget are due to the impact of indirect labor cost involved with the supervision and maintenance of Murzyn Hall, and step increases of new employees. As the Recreation program grows, it is suggested the Public Works supervisory and maintenance staff have a greater role in maintaining Murzyn Hall. In a greater sense, it may be wise to additionally look at the consolidation of Recreation under Public Works and the Parks Department in an effort to promote greater efficiency, cooperation, and planning efforts. Policy Direction: The City Manager recommends that a potential consolidation of the Recreation Department into a Public Works division be further evaluated. The objective of the consolidation would be to improve the maintenance levels at Murzyn Hall and improve the long-range park planning/maintenance function. Page 79 1995 RECREATION ADMINISTRATION BUDGET City Manager Adopted RECREA TION-ADMINISTRA TION Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 100 PERSONAL SERVICES 1010 Regular Employees 111 ,206 120,468 117,830 120,200 120,200 1011 Part Time Employees 8,906 15,152 0 0 0 1012 Seasonal Employees 6,587 3,637 0 0 0 1020 Overtime Reg.Emp. 0 0 0 200 200 1070 Interd Labor Service 38 83 250 250 250 1080 Int.Dept.Labor Cr. (24,540) (24,540) (24,540) (19,500) (19,500) 1210 P.E.R.A. Contr. 5,199 6,078 5,279 5,394 5,394 1220 F.I.C.A. Contr. 9,554 9,786 5,279 8,304 8,304 1225 Flex Benefit F.l.C.A. 0 847 504 907 907 1300 Insurance 10,216 12,142 9,720 12,960 12,960 1400 Unemployment Comp 924 62 0 0 0 1510 Worker Comp Ins. Pre 1,521 1,703 2,248 2,172 2,172 1700 Allocated Fringe 14 18 15 15 15 1800 Inter Dept Fringe Cr (9,325) (9,325) (9,325) (7,430) (7,430) 1997 TOTAL PERSONAL SERVICES 120.300 .136.111,.. . 107.260 . . 123,472 123,472_ 1999 SUPPLIES 2000 Office Supplies 1,396 1,325 1,300 1,400 1 ,400 2010 Minor Office Equip 196 217 200 200 200 2020 Computer Supplies 206 286 200 300 300 2030 Printing & Printed Fonns 664 289 675 300 300 2170 Program Supplies 0 109 50 50 50 2171 General Supplies 210 30 250 250 250 2175 Food Supplies 94 405 100 100 100 2280 Vehicle Repair & Parts 194 52 200 200 200 2282 Gas,Oil, Lubricants 158 225 160 200 200 2997 TOTAL SUPPLIES 3.118 2.938 ..3.135 .3,000 3.000 2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 0 279 250 300 300 3105 Training & Educ Activities 983 1,148 845 1,000 1,000 3210 Telephone & Telegraph 47 3,970 3,932 3,932 3,932 3220 Postage 3,257 3,306 3,500 3,500 3.500 3250 Other Communications 109 96 110 110 110 3310 Local Travel Expense 887 783 425 425 425 3320 Out Of Town Travel 140 813 0 975 975 3420 Advertising Enterprises 0 0 0 0 0 3430 Advertising Other 4,110 3,562 4,500 4,500 4,500 3600 Insurance & Bonds 3,600 720 738 740 740 4000 Repair & Maint.Serv. 668 1,473 900 1,000 1,000 4050 Garage.Labor,Burden 176 254 200 200 200 4100 Rents & Leases 0 0 51 50 50 4300 Misc Charges 18 0 0 0 0 4330 Subscription,Memb. 284 647 350 450 450 4374 Employee Recognition 0 37 0 0 0 4375 Volunteer Recognition 70 248 0 0 0 4380 Comm & Boards 0 0 50 0 0 4390 Taxes & Licenses 21 8 0 25 25 4395 State Sales Tax 125 313 200 300 300 4997 TOTAL OTHER SERVICE CHARGES 14~4t5 . . .1'1~6$7 . ' .'.. QjejOSl 11.507 17 .507 Page 80 1995 RECREATION ADMINISTRATION BUDGET RECREA TION-ADMINISTRA TION Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 4999 5170 5997 9997 CAPITAL OUTLAY Office Equipment TOTAL CAPITAL OUTLAY TOTAL RECREATION ADMINISTRA nON o 0 250 0 ........" ..... .", .... ."."..,,,. ....._-..... ...... ....." ........... .. ..0. .-.. .. ....:.:::(). :..':/.......:::250::.:..: ...'.:..:....0.. :...:::.131."13. . ...166~106 '. .: . 121Jii9& . . ... ..' .143;919 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies -- Used file cabinets Used bulletin board Desktop calculator _ Paper Developer 125 75 50 300 300 Other Services & CharQes Rototilling of community garden 8 people continuing education - Pager National conference 4 program brochures _ Copier machine 300 1,000 110 975 3,500 500 Capital Outlay -- None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 81 Letterhead Envelopes Books Keys Software support Network support Professional affiliations o o .. 143.979 50 100 50 25 400 200 300 1995 RECREATION ADMINISTRATION BUDGET Explanation of Personnel The Recreation administration is anticipating no changes, and the staffing pattem is the same. 1994 I TOTAL 1995 F.T.E. TOTAL TOTAL TOTAL TOTAL TOTAL EMPLOYEE : SALARIES FRINGE COMP : SALARIES FRINGE COMP 1994 1995 & FRINGE & FRINGE Recreation Director i 1.00 1.00 46.812 10,224 57,036 ' 46,812 10,155 56,967 Program Coordinator 1.00 1.00 22,422 3,346 25,768 23,742 6,747 30,489 . Clerk Typist II Rec 1.00 1.00 23,960 6,302 30,262 ' 25,110 6,442 31,552 : Clerk Typist II Rec/Park 1.00 1.00. 24,636 6,388 31,024 24,736 6,393 31,129 ! TOTAL 4 4 117.830 26 .260 144.090 120.400 29.737 150.137 Page 82 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-45001 PROPOSED 1995 BUDGET DEPARTMENT: YOUTH ATHLETICS SUPERVISOR: RECREATION DIRECTOR DESCRIPTION This activity provides year-round recreational activities for City youth. Instruction is offered in ten separate sports such as basketball and wrestling. Children ages 5-15 are eligible to participate. Instruction focuses on introducing the fundamentals of each sport to all who participate. All offerings are participation-oriented, with fun and socialization being the program goals. Summer playgrounds are also included with this classification. Summer playgrounds is a program where staff lead registrants through a variety of activities at selected parks throughout the season. In 1995, we are projecting revenues in excess of expenditures by $4,000. SUMMARY OF BUDGET The proposed Youth Athletics budget contains an increase of $55 over the 1994 adopted budget. Food supplies increased $75 and part-time employee fringe benefits decreased by $20. Major costs are primarily staff, program supplies and rents. Temporary staff are employed for a variety of programs in jobs such as instructors, playground leaders, officials, etc. Youth _ coaches do not receive a stipend. Coaches are recognized for their time and dedication with items such as plaques, caps, mugs, jackets, etc. Coaches receive points for each sport and then trade points for merchandise. Rental fees are for bus transportation during summer camp field trips. CITY MANAGER RECOMMENDATION The Youth Athletics Budget of $28,917 is offset with $33,000 from program fees. Page 83 1995 YOUTH ATHLETICS BUDGET YOUTH ATHLETICS Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1012 1220 1510 1997 1999 2000 2170 2171 2175 2997 2999 3600 4100 4330 4395 4997 9997 Supplies PERSONAL SERVICES Seasonal Employees F.I.C.A. Contr. Worker Comp Ins. Pre TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Program Supplies General Supplies Food Supplies TOT Al SUPPLIES OTHER SERVICE CHARGES Insurance & Bonds Rents & Leases Subscription ,Memb. State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL YOUTH ATHLETICS 27,989 2,402 416 .......................-.- -. .. . ", ',," ,.. ......... . -. .. " . ....,.,.,,30..807 o 48 7 25 ......" .. .... ,..,.' .... .' '. ... ...... .>:80. .>< .. o o o o o 30.887. . 28,360 2,219 677 .. ..H3i.256'... o 30 10 6 .46 113 768 150 o . .JtOS1 32,333 22,700 1,737 424 ....24AUh. . o 3,000 o 25 ., . ...."........-....,.,...... ..... . ....~2."5' .. ...-......::..:.:..:::~:.......:... 116 800 50 10 .)975 . . .;28,862 SUMMARY OF COST FACTORS FOR THE COMING YEAR Volunteer coach recognition Food supplies Other Service & CharQes Insurance & bonds Bus to Silver Lake Beach (8 times) and other day trips None Capital Outlay Contingencies & Transfers None Capital EQuipment Replacement Fund Purchases None 3,000 100 119 800 Page 84 22,700 1,737 401 24.$38 o 3,000 o 100 .3;1tm 119 800 50 10 ....' >979 . ....28,917. 22,700 1,737 401 24 ,838 o 3,000 o 100 3.100 119 800 50 10 979 28.917 1995 YOUTH ATHLETICS BUDGET Explanation of Personnel Paid personnel perform services in all offered programs. Positions are numerous and varied, ranging from building supervisors to game officials and playground instructors. 1994 1995 F.T.E. I TOTAL TOTAL TOTAL I TOTAL TOTAL TOTAL ! EMPLOYEE SALARIES FRINGE COMP . SALARIES FRINGE COMP I i 1994 1995 & FRINGE & FRINGE Building Supervisor ' . See Note 2,000 190 2,190 2,000 188 2,188 Baseball I 2,000 190 2,190 2,000 188 2,188 . Basketball 3,500 333 3,833 i 3,500 330 3,830 Cheerfeading 600 57 657 : 600 57 657 Football 250 24 274 250 23 273 Gymnastics 7,800 743 8,543 7,800 735 8,535 Playgrounds 3,500 333 3,833 3,500 330 3,830 Soccer 200 19 219 200 19 219 Softball 250 24 274 250 23 273 Volleyball 2,400 229 2,629 2,400 226 2,626 WrestlinQ 200 19 219 200 19 219 TOTAL 1.00 1.00 22.700 2.161 24.861 22.700 2.138 24.838 Note: . Building Supervisor Baseball Basketball Cheerleading Football Gymnastics Playgrounds Soccer Softball Volleyball Wrestling 300 250 500 100 40 780 430 33 75 300 28 2,836 Hours worked Page 85 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 86 CITY OF COLUMBIA HEIGHTS FUND TinE: GENERAL FUND FUND NUMBER: 101-45003 PROPOSED 1995 BUDGET DEPARTMENT: ADULT ATHLETICS SUPERVISOR: RECREATION DIRECTOR DESCRIPTION This activity provides year-round recreational opportunities for City adults. Programs are offered in team-oriented sports such as the men's basketball league and individual drop-in activities such as COoed volleyball. Registration levels for all activities are strong and growing. In 1995, we are projecting revenues in excess of expenditures of $1,000. SUMMARY OF BUDGET The proposed Adult Athletics budget contains an increase of $1 ,419 over the 1994 budget. Increases were $500 in program supplies and $1 ,000 in expert and professional services. Program supplies include items such as athletic equipment, trophies, scorebooks and first aid equipment. Expert and professional services are provided by sanctioned umpires, referees and school district custodial staff. Increases are due to an increase in participants. Employees classified as seasonal provide facility security and program monitoring. For all basketball, softball and volleyball teams, subscription dues must be paid to the appropriate sanctioning body. Revenues are in excess of expenditures. CITY MANAGER RECOMMENDATION The Adult Athletics Budget of $19,470 is offset with $21,000 from program fees. Page 87 1995 ADULT ATHLETICS BUDGET City Manager Adopted ADULT ATHLETICS Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 100 PERSONAL SERVICES 1012 Seasonal Employees 5,706 7,645 6,600 6,600 6,600 1220 F.I.C.A. Contr. 361 579 504 504 504 1510 Worker Comp Ins. Pre 57 93 122 116 116 1997 TOTAL PERSONAL SERVICES '. .'. .:6.124.. .8.311, . .'....7.226 . .'t220. 7.220 1999 SUPPLIES 2030 Printing & Printed Forms 49 0 50 50 50 2170 Program Supplies 508 1,289 500 1,000 1,000 2171 General Supplies 0 0 25 25 25 2997 TOTAL SUPPLIES ..,,551 H1A$.9 . , .....'...575..,. ... .1~O1:$ 1.075 . 2999 OTHER SERVICE CHARGES 3050 Expert & Prof. Servo 7,487 9,037 8,500 8,700 8,700 3420 Advertising - Other 0 165 350 350 350 3600 Insurance and Bonds 0 73 75 75 75 4330 Subscription ,Membership 1,928 1,872 2,000 2,000 2,000 4395 State Sales Tax 30 84 50 50 50 TOTAL OTHER SERVICE CHARGES .. . 9.445 ..'1~1 10.975 4997 1t,175 11,175 9997 TOTAL ADULT ATHLETICS 16.126 ..20,831 18,176 19.470 19,470 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Trophies Softballs 400 600 Other Services & CharQes Basketball officials Softball officials Softball sanction Basketball sanction Adult softbalVbasketball ads 2,800 6,200 680 1,200 350 Capital Outlay None ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 88 1995 ADULT ATHLETICS BUDGET Explanation of Personnel Paid personnel perfonn services in all adult oriented programs. Positions are numerous and varied, ranging from building supervisors and program monitors to game officials. EMPLOYEE Building Supervisor Activity Night Full Court Basketball Halt Court Basketball Open Sundays Softball Volleyball Co-Rec Volleyball Women's F.T.E. I TOTAL SALARIES .1994 1995, I · See Note ! 1994 TOTAL FRINGE 19 39 47 22 113 188 60 132 TOTAL COMP & FRINGE 219 ! 459 5471 262 ! 1,313 ' 2,188. 700 1,532 I TOTAL : SALARIES 200 420 500 240 1,200 2,000 640 1,400 1995 TOTAL FRINGE 19 39 47 22 113 188 60 132 TOTAL COMP & FRINGE 219 459 547 262 1,313 2,188 700 1,532 200 420 500 240 1,200 2,000 640 1 ,400 TOTAL 620 7.220 0.5 0.5 6,600 Note: . Building Supervisor Activity Night Full Court Basketball Halt Court Basketball Open Sundays Softball Volleyball Co-Rec Volleyball Women's Page 89 620 7.220 33 70 83 40 200 330 106 175 6.600 1,037 Hours worked CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 90 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-45005 PROPOSED 1995 BUDGET DEPARTMENT: TRAVELING ATHLETICS SUPERVISOR: RECREATION DIRECTOR DESCRIPTION Boys and girls ages 12 to 15 are eligible to compete in traveling athletics. Teams are formed in basketball, baseball and soccer. City teams compete with teams from other communities in traveling leagues. Teams are organized and equipped solely through the Recreation Department itself. In most other metro area communities. local athletic associations organize and equip teams, with their city only providing playing fields. Traveling athletic leagues operating independently of municipal recreation departments form their own playing rules and set entrance fees. In 1995, we are projecting expenditures in excess of revenues of $8,600. Due to the high league fees and limited ability to spread costs out to _ participants, the Traveling program operates at a loss. SUMMARY OF BUDGET The proposed 1995 budget contains an increase of $145 over the 1994 adopted. Increases were limited to $50 in program supplies and $100 for expert services. Due to the nature of Traveling Athletics, primary costs are for seasonal employees and membership fees. Seasonal employees include officials and instructors. Membership dues are required of every team entering a traveling league. Baseball players and teams are also required to register with the Amateur Athletic Union. Volunteer coaches log hundreds of miles traveling to games throughout the metro area each season; therefore, some mileage reimbursement is provided. CITY MANAGER RECOMMENDATION The Travel Athletic Budget of $14,018 is offset with $5,500 from program fees. Page 91 1995 TRAVELING ATHLETICS BUDGET TRAVELING ATHLETICS Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1012 1220 1510 1997 1999 2170 2171 2997 2999 3050 3310 3600 4330 4395 4997 9997 Supplies Keys First Aid PERSONAL SERVICES Seasonal Employees F.I.C.A. Worker Comp Ins. Pre TOTAL PERSONAL SERVICES SUPPLIES Program Supplies General Supplies TOT Al SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Local Travel Expense Insurance and Bonds Subscription,M emb. State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL TRAVELING ATHLETICS 7,283 559 129 . ....'." ....'1.971 o 18 .....18 290 o o 3,605 1 .... ..3.896 . ..11.$85 6,764 433 174 .1'.31:1 5,900 452 110 ........'....6.4$2 5,900 452 104 .. ... ..6~4S6 18 50 100 o 15 15 iff... ......dfid.... .. ....~n5 424 o 48 3,964 1 4.437 ..11.tJ26 300 1,000 49 6,072 25 .",446 .. ..13,913 SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & CharQes Soccer League officials 400 Traveling mileage. $50 x 20 coaches 1,000 Baseball sanction 3,000 Basketball sanction 3,000 None Capital Outlay None Contingencies & Transfers Capital Equipment Replacement Fund Purchases None 25 75 Page 92 300 1,000 50 6,072 25 d7,447 . 14;01 a 5,900 452 104 6,458 100 15 '115 300 1,000 50 6,072 25 1.447 14.0'18 1995 TRAVELING ATHLETICS BUDGET Explanation of Personnel Paid personnel perfonn a number of services within this classification ranging from building supervisors and score keepers to game officials. I 1994 1995 F.T.E. I TOTAL TOTAL TOTAL I TOTAL TOTAL TOTAL EMPLOYEE ! SALARIES FRINGE COMP I SALARIES FRINGE COMP ! 1994 1995 & FRINGE I & FRINGL Building Supervisor . See Note 400 38 438 ' 400 38 438 · Baseball 2,400 226 2,626 2,400 226 2,626 · Basketball 2,500 235 2,735 2,500 235 2,735 Soccer 600 57 657 600 57 657 TOTAL . 0.25 0.25 5.900 556 6 .456 5.900 556 6.456 Note: · Building Supervisor Baseball Basketball Soccer 66 340 350 85 841 Hours worked Page 93 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 94 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-45010 PROPOSED 1995 BUDGET DEPARTMENT: SILVER LAKE BEACH SUPERVISOR: RECREATION DIRECTOR DESCRIPTION Silver Lake Beach, located at 45th and Stinson, operates from 12-6 p.m., Monday - Sunday for an average of 60 continuous days. The beach opens the day after school ends until early August. The overall daily attendance has been very sparse with the exception of Wed. and Fri. when children are bused to the beach as a part of a summer recreation program. SUMMARY OF BUDGET The majority of the Silver Lake Beach budget is made up of seasonal employees -lifeguards. Based on past years' usage, there are no recommended increases. If there is a much warmer summer than past years, the seasonal employees line item will increase due to additional hours worked by the lifeguards. CITY MANAGER RECOMMENDATION Due to declining attendance and water quality, it is recommended that Silver Lake Beach remain open, but on-duty lifeguards be eliminated. Other counties and cities operate swim beaches without lifeguards by simply posting the beach area, indicating that lifeguards are not on duty. Policy Direction: It is recommended that lifeguards be eliminated from the Silver Lake Beach budget but the beach remain open and maintained. Page 95 1995 SILVER LAKE BEACH BUDGET SILVER LAKE BEACH Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1012 1220 1510 1997 1999 2171 2990 2997 2999 3050 3105 3210 3600 3810 4100 4395 4997 9997 Supplies Ring buoy PERSONAL SERVICES Seasonal Employees F.I.C.A. Contr. Worker Comp Ins. Pre TOTAL PERSONAL SERVICES SUPPLIES General Supplies Comm Purchase Resale TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Professional Services Training & Educ Activities Telephone Im.urance and Bonds Utility Services Rents & Leases State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL SILVER LAKE BEACH 5,576 307 52 )\>tt935 152 100 .....2$2 6,360 486 305 . ..'......,a$l/ o o . .... .. --."...... ]')... 6,100 467 307 ..'.ft874 150 100 .'.....250 o o o ..>(....,...0'...'. 150 o . .. .................'. ". .......,"50 o o o o 150 o 150 62 o 98 o 285 24 17 .. ..486 6.i73 21 o 137 55 273 o 88 .. .'......5.74 '... 7.71.5 75 100 120 56 308 25 20 ...., .,. -, "....., ....... ...........,..104...... .'.' .1.828 . SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & Charges Lifeguard training Telephone NSP utilities None Capital Outlay None Contingencies & Transfers Capital Equipment Replacement Fund Purchases None 100 150 280 Page 96 50 o o 150 60 280 o 90 .....5&). ..'..730 o o 150 60 280 o 90 580 730 1995 SILVER LAKE BEACH BUDGET Explanation of Personnel All personnel are trained and certified lifeguards. City Manager Cut: eliminated lifeguards at Beach, due to drop-off in utilization. All organized activity or programs will have lifeguards. 1994 I 1995 F.T.E. TOTAL TOTAL TOTAL I TOTAL TOTAL TOTAL EMPLOYEE · i SALARIES FRINGE COMP ! SALARIES FRINGE COMP 11994 19951 & FRINGE I & FRINGE : lifeguards 0.5 0.5 6,100 758 6,858. 6,100 758 6,858. I ! TOTAL 0.5 0.5: 6.100 758 6.858 6.100 758 6.858 City Manager Recommended o o o o TOTAL o o o o Page 97 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 98 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-45030 PROPOSED 1995 BUDGET DEPARTMENT: TRIPS AND OUTINGS SUPERVISOR: RECREATION DIRECTOR DESCRIPTION This activity provides seniors the opportunity to go on both one-day outings in and around the metropolitan area and extended trips to locations both in- and out-state. An average of 22 one-day trips are taken yearly with an average attendance of 60 participants. Two extended trips are offered a year with an average attendance of 44 participants. SUMMARY OF BUDGET The 1995 Trips and Outings budget shows a slight decrease fron the 1994 budget. This is not because of a decline in participants but because many trips are now being offered as packages which include the costs of transportation, meals, _ tickets, etc. Trip participants pay for each trip they participate in. The trip program revenue exceeds program expenditures. The 1995 budget shows a slight increase in two areas: 1) printed forms - the trip flyer which is mailed quarterly, and 2) postage. This is due to the increase in program participation. CITY MANAGER RECOMMENDA liON The Trips and Outings Budget cost of $22,605 is offset with $22,000 from new program fees. Page 99 1995 TRIPS a OUTINGS BUDGET City Manager Adopted TRIPS & OUTINGS Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 1999 SUPPLIES 2030 Printing & Printed Forms 430 580 500 600 600 2171 General Supplies 0 58 125 100 100 2175 Food Supplies 127 33 150 150 150 2997 TOTAL SUPPLIES 557 .., '61'1 '715 850 850 2999 OTHER SERVICE CHARGES 3210 Telephone and Telegraph 1 2 10 10 10 3220 Postage 0 410 200 450 450 3600 Insurance and Bonds 0 144 147 150 150 4100 Rents & Leases 2,416 2,703 2,500 3,000 3,000 4200 Program Activities 25,945 16,087 28,600 18,000 18,000 4395 State Sales Tax 20 43 25 45 45 4997 TOTAL OTHER SERVICE CHARGES ... .28~3B2 ..19.3$9..'. . ..,.31,482 . . 21i655. 21;655 9997 TOTAL TRIPS & OUTINGS . 28.939 2().Q60 .32,257 .....~.505 22.505 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Trip flyers sent out quarterly Name tags 650 50 Other Services & CharQes Postage for mailing trip flyers Buses for trips scheduled through Department Trips & transportation booked as one 500 3,000 18,000 Capital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Explanation of Personnel Trips & Outings is administered by the Senior Citizens Coordinator. Page 100 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-45040 PROPOSED 1995 BUDGET DEPARTMENT: SENIOR CITIZENS SUPERVISOR: RECREA liON DIRECTOR DESCRIPTION The Senior Center provides a wide variety of educational, social and recreational programs to individuals 55 years and older. The Center is considered a focal point for the metropolitan area and provides resource information concerning senior issues. The Center provides daily programs Monday through Friday and is handicapped accessible. In an average year, approximately 15,000 program participants partake in the wide variety of offerings such as line dancing, blood pressure checks, Golden Age Class, card playing, etc. SUMMARY OF BUDGET The proposed 1995 Senior Citizens budget shows a $270 increase in supplies due to an increase in program participation. ._ There is also a $26 decrease in total Other Service & Charges. Revenues exceed expenditures for the defensive driving and line dancing programs. One-fourth of the Senior Citizens Coordinator salary is reimbursed by ISO #13, which comes to $8,500. CITY MANAGER RECOMMENDATION The $51 ,173 Senior Citizens Budget is offset with $4,102 from program fees. Page 101 1995 SENIOR CITIZENS BUDGET City Manager Adopted SENIOR CITIZENS Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 100 PERSONAL SERVICES 1010 Regular Employees 32,696 33,877 33,300 34,056 34,056 1210 P.E.R.A. Contr. 1,465 1,518 1,492 1,526 1,526 1220 F.I.C.A. Contr. 2,501 2,591 2,547 2,605 2,605 1300 Insurance 2,338 2,394 3,240 3,240 3,240 1510 Worker Comp Ins. Pre 155 251 216 211 211 ....... ........'. ...n.. ........()i40i&3j,.. .40.795 ..... (....4t~631:f .....P p '41J638 1997 TOTAL PERSONAL SERVICES :<3$.15$ . 1999 SUPPLIES 2000 Office Supplies 0 111 100 110 110 2010 Minor Office Equipment 0 0 150 150 150 2030 Printing & Printed Forms 1,029 1,190 1,150 1,150 1,150 2170 Program Supplies 332 436 300 450 450 2171 General Supplies 0 32 50 50 50 2175 Food Supplies 1,010 986 1,200 .1,000 1,000 2997 TOT AL SUPPLIES .2;$11 2.7'55 .'...2,950 .2,910' 2.910 2999 OTHER SERVICE CHARGES 3050 Expert & Prof. Services 2,216 3,081 4,600 4,600 4,600 3105 Training & Educ Activities 0 135 200 200 200 3220 Postage 0 0 200 200 200 3310 Local Travel Expense 173 253 200 250 250 3320 Out Of Town Travel 0 0 100 100 100 3600 Insurance and Bonds 0 216 221 225 225 4100 Rents & Leases 291 147 300 300 300 4200 Program Activity Fees 0 0 100 100 100 4300 Misc. Charges 370 300 300 300 300 4330 Subscription,Memb. 0 78 75 80 80 4390 Taxes & Licenses 262 135 280 150 150 4395 State Sales Tax 62 116 75 120 120 4997 TOTAL OTHER SERVICE CHARGES 3,374 .,4.461 .6.651 ... .....$,625 .6,.625 9997 TOTAL SENIOR CITIZENS .. .44.$00 . . '. :47.647 . i50,396 . ..... .51.17~ 51,173 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Senior newsletter issued monthly Food supplies 1,260 1,200 Other Services & Char!::Jes Defensive driving instructors Line dancing instructors Movie rentals Art Institute bus Golden Age Club Christmas dinner 2,000 2,600 75 90 300 Page 102 1995 SENIOR CITIZENS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Explanation of Personnel Paid personnel oversee the Senior Citizens Center and Trips & Outings Program. There are no anticipated changes, and the staffing pattem is the same. 1994 j 1995 I F.T.E. TOTAL TOTAL TOTAL I TOTAL TOTAL TOTAL EMPLOYEE ; SALARIES FRINGE COMP I SALARIES FRINGE COMP 1994 1995 & FRINGE I & FRINGE Senior Citizens Coor. 1.00 1.00 33,300 7,495 40,795 I 34,056 7,582 41,638 I TOTAL i I 1.00 1.00' 33.300 7 .495 40.795 34.056 7.582 41 .638 Page 103 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 104 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-45050 PROPOSED 1995 BUDGET DEPARTMENT: VOLUNTEERS SUPERVISOR: RECREATION DIRECTOR DESCRIPTION The Volunteers Program continues to grow in response to the needs of the City and the community. In 1994, with the inception of the "Celebrate Heights Pride" event and other activities, the Program has involved many people who have not taken part in the City's activities before. Citizens who volunteer feel their efforts help contribute to a more positive image for the City. College interns and community volunteers have contributed knowledge and skills to the ongoing work of the City and to the completion of several special projects. SUMMARY OF BUDGET In summary, the Volunteers Program budget for 1995 has increased from $47,971 to $49,736. The increase is in the amount for volunteer recognition and personal services. CITY MANAGER RECOMMENDATION It is recommended that the Volunteers Budget be reduced to a one-quarter time position. This essentially involves elimination of the Volunteer Coordinator position or, alternatively, a reduction in hours. It is possible that a one-quarter time position would work seasonally in order to sustain the ongoing Beautification Program and Heights Pride activities. It is emphasized that without the Volunteer Coordinator position or some alternative thereof, the neighborhood planning cannot be undertaken. Policy Direction: To undertake a neighborhood planning program such as discussed by the City Council would require a . reinstatement of approximately $33,000 for a comprehensive neighborhood planning and problem-solving (beyond neighborhood crime watch meetings) program. It is expected that fully implemented neighborhood planning efforts would take approximately two years. A three-quarter time position would be necessary to assure timely and orderly planning with the various neighborhood groups or associations (most during evening meetings). Page 105 100 1010 1011 1012 1020 1070 1080 1210 1220 1225 1300 1400 1510 1700 1800 1997 1999 2000 2010 2020 2030 2170 2171 2175 .2280 2282 2997 2999 3050 3105 3210 3220 3250 3310 3320 3430 3600 4330 4375 4380 4390 4395 4997 4999 5170 5997 9997 VOLUNTEERS PERSONAL SERVICES Regular Employees Part Time Employees Seasonal Employees Overtime Reg.Emp. interd Labor Service Int.Dept.Labor Cr. P.E.R.A. Contr. F.I.C.A. Contr. Flex Benefit F.I.C.A. Insurance Unemployment Comp Worker Comp Ins. Pre Allocated Fringe Inter Dept Fringe Cr TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equip Computer Supplies Printing & Printed Forms Program Supplies General Supplies Food Supplies Vehicle Repair & Parts Gas,Oil, Lubricants TOT AL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Educ Activities Telephone & Telegraph Postage Other Communications Local Travel Expense Out Of Town Travel Advertising Other Insurance & Bonds Subscription,Memb. Volunteer Recognition Comm & Boards Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Office Equipment TOT Al CAPITAL OUTLAY TOT Al VOLUNTEERS Actual 1992 o o o o o o o o o o o o o o (I o o o o o o o o o o o o o o o o o o o o o o o o .,.."..."'.,...-.... -,-",.".. ..... ...... .0.. .. .. . .. '. - ~ _'':':::.,.:..:.,.":. -:" .::.... Actual 1993 o o o o o o o o o o o o o o '....'..C)" o o o o o o o o o o o o o o ....... ....... ...... .0.'. . . . . n .., -:';:"'.::-::::,.:. 1995 VOLUNTEERS BUDGET City Manager Adopted Proposed 1994 1995 33,424 o o o o o 1,497 2,524 33 3,240 o 933 o o 41,651 o o o o o o o o o .tl.. 200 200 o 315 o 200 400 o o ,.,'....'.1.315..'.. 150 500 o o 75 600 o 590 o 240 2,500 o o 50 .'.......10$... '... · o 9,000 o o o o o 689 o o o 238 o o &.927 250 100 o 375 o 250 500 o o 1,475 200 600 o o 75 600 o 700 o 300 3,000 o o 50 .'...'.'.)5.5~...'...,.. 00300 0 .. ....\0 .H.D .... ...'..............'...'.30() .......([ ..... .... -......."... ,. ..., ......"....... ..... ,'..........(f..,.. .......(\HO..". .11,911.. . .".'16;927. ",. Page 1 06 Adopted Budget 1995 o 9,000 o o o o o 689 o o o 238 o o 9,927 250 100 o 375 o 250 500 o o 1.415 200 600 o o 75 600 o 700 o 300 7,000 o o 50 9.525 o o 20.927 1995 VOLUNTEERS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Notebooks, folders, pens, calendar, film developing, books, batteries Display board Letterhead, manuals, invitations Food supplies Paper plates, cups, napkins 250 100 375 500 250 Other Services & Charaes Plaques Volunteer dinner, lunches, picnics Subscriptions/memberships, 6 professional affiliations Local travel Newsletter, recreation brochures Training & education 500 2,500 300 600 700 600 C. C. Add $4,000 for volunteer recognition and support. Capital Outlay None ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases None Page 107 1995 VOLUNTEERS BUDGET Explanation of Personnel The Volunteers Program is anticipating no changes and the staffing pattern is the same. 1994 1995 F.T.E. TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL EMPLOYEE I SALARIES FRINGE COMP : SALARIES FRINGE COMP ,1994 1995 & FRINGE & FRINGE Volunteer Coordinator ! 1.00 1.00 33,424 8,227 41.85'1 34,456 8,330 42,786 , I I I i I I I I , I I TOTAL ! 1.00 1.00 33.424 8.227 41.851 I 34.456 8.330 42.786 City Manager Recommended 0.30 9,000 927 9,927 TOTAL 9.000 927 9.927 Page 108 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-45129 PROPOSED 1995 BUDGET DEPARTMENT: MURZYN HALL SUPERVISOR: RECREATION DIRECTOR DESCRIPTION In an average year, Murzyn Hall is used approximately 2,500 hours for classe&lactivities; 1,500 hours for wedcJing&lreceptions and 1 ,000 hours for meeting&lseminars. Approximately 15% of the users are charged while the remaining 85% are various organizations that are fee-waived. Murzyn Hall is in operation 7 days a week and runs on a near full capacity throughout the year. SUMMARY OF BUDGET The majority of the increases in the Murzyn Hall budget were in the capital outlay section. The condition of the roof and kitchen floor will need to be addressed in the very near future. Overall, there are no major changes in the personal services, supplies, and other services and charges sections of the budget. CITY MANAGER RECOMMENDATION This budget increased primarily due to additional overtime for the Head Custodian. Sustaining part-time custodians and employees has been difficult, due primarily to the weekend schedule, resulting in additional overtime fill-in and callbacks - by the Head Custodian. Integration of the Recreation Department into the Public Works may improve this situation, due to the established callback system and pool of seasonal employees that could be made available through Public Works. Page 109 1995 MURZYN HALL BUDGET City Manager Adopted MURZYN HALL Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 100 PERSONAL SERVICES 1010 Regular Employees 26,617 27,512 27,839 27,839 27,839 1011 Part Time Employees 30,915 25,347 27,000 29,903 29,903 1020 Overtime Reg.Emp. 7,634 6,116 0 3,000 5,000 1021 Overtime Part Time 0 0 0 0 0 1070 lnterd Labor Service 24,836 26,312 24,540 19,500 19,500 1080 Interd Labor Cr (378) 0 (380) 0 0 1210 P.E.R.A. Contr. 2,772 2,577 2,636 2,722 2,722 1220 F.I.C.A. Contr. 5,050 4,342 4,318 4,452 4,452 1225 Flex Benefit F.I.C.A. 0 171 184 193 193 1300 Insurance 3,000 3,120 3,240 3,240 3,240 1510 Worker Comp Ins. 7,467 5,991 5,487 5,220 5,220 1700 Allocated Fringe 9,438 10,016 9,500 7,430 7,430 1800 Interd Fringe Cr .. . .,. ......(144) 0 .... .... (145). . 0 0 1997 TOT AL PERSONAL SERVICES .. .111.201. ........."111;504 .104.219 103.499 ,. 105.499 1999 SUPPLIES 2000 Office Supplies 57 53 50 60 60 2010 Minor Equipment 973 152 750 750 750 2030 Printing & Printed Forms 0 0 150 100 100 2160 Maint & Const Material 15 489 0 200 200 2161 Chemicals 88 619 100 500 500 2170 Program Supplies 13 58 0 60 60 2171 General Supplies 6,089 6,214 7,000 7,000 7,000 2172 Uniforms 226 143 200 200 200 2280 Vehicle Repair & Pts 54 27 0 50 50 2990 Comm for resale 3,923 3,326 4,125 4,000 4,000 .. n.438 "',OS1 .12.;375 . ,. 12AJ20 2997 TOTAL SUPPLIES 12.920 2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 225 187 180 200 200 3105 Training & Ed Activities 0 0 200 200 200 3210 Telephone & Telegraph 556 582 560 650 650 3250 Other Communications 85 95 85 100 100 3310 Local Travel Expense 10 0 20 0 0 3600 Insurance & Bonds 0 3,917 4,015 4,115 4,115 3800 Utility Service 29,178 8,120 0 0 0 3810 NSP 0 0 0 0 0 3820 Water 0 0 600 600 600 3830 Minnegasco 0 0 0 0 0 3840 Refuse 0 0 9,500 9,500 9,500 3850 Sewer 0 0 600 600 600 4000 Repair & Maint.Serv. 4,398 1,922 4,500 6,000 6,000 4020 Honeywell Contract 1,245 27,575 27,469 27,575 27,575 4050 Garage,Labor, & Burden 126 184 125 200 200 4100 Rents & Leases 908 953 1,000 1,000 1,000 4300 Misc Charges 0 15 0 0 0 4390 Taxes & Licenses 150 150 150 150 150 4395 State Sales Tax 1,106 617 ..~l~,.,... 1,500 1,500 TOTAL OTHER SERVICE CHARGES .... 3'lHQ$1 . ... .:44.317 ,. .'...' ....&2,390 4997 :':". .,;'. .:',::~. ..,"," . ':'":. 52.390 Page 110 1995 MURZYN HALL BUDGET MURZYN HALL Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 4999 5120 5130 5180 5997 9997 CAPITAL OUTLAY Building & Improvement Imp. Other Than Bldg. Other Equipment TOTAL CAPITAL OUTLAY TOTAL MURZYN HAll o o 501 ....,..501 .................,'......... . .. . .. . H" .' .. ..:..16/l33..,... 11,985 o 330 uu~::~:;.. .. o o o ,..'..'."".'0.... . 161.098 . ,. . 10,800 o o . .....'1().$OO.' .. 179..609 10,800 o o 10~800 1i1.609 SUMMARY OF COST FACTORS FOR THE COMING YEAR Personal Service C.C. Add $2.000 to call back overtime if no change to Public Works Supplies Replacement of 5 tables/20 chairs Dishwasher chemicals Light bulbs Silverware Lumber Ceiling tiles Main hall floor, refurnishing materials 750 380 250 200 220 200 1,200 Toilet products Paint/plaster Pre-mix Uniforms Bags 600 350 4,000 200 150 . Other Services & Charges Alarm monitoring Continuing education Telephone Pager Insurance 200 200 650 100 4,000 Carpet cleaning Sanding main hall floor Honeywell contract Mopsltowels 2,000 2,200 27,575 845 Capital Outlav Roof Kitchen floor Snowblower 6,000 4,800 700 Roof: A large volume of ice builds up on the north and south sides of the building every winter. The south side creates 5 to 10 foot icicles that hang over the entryway primarily used by preschoolers and senior citizens. The north side build-up creates a large volume of water seepage on the wood floor in the main hall. The problem seems to be that the attic is too warm which causes the roof to be too warm. The $6,000 would go towards ventilating the soffits and roof and adding two open-face gutters. Kitchen floor: Replace the vinyl tiles with ceramic tiles. The vinyl tiles are cracked and are not in compliance with health code. Snowblower: When there are heavy snowfalls over the weekend, Murzyn Hall staff has to call in Public Works for snow removal. By having our own snowblower, the walkways can be cleared in time for activities scheduled at the Hall. City Manager Cut: $700 for snowblower Page 111 1995 MURZYN HALL BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Explanation of Personnel John P. Murzyn Hall operates with one full-time and four part-time employees. The full-time custodian is responsible for the day to day operations and directs the work of the part-timers. The moming part-time custodians set up and clean- up the activities. The evening part-time custodians supervise the activities and perform light custodian duties. I 1994 1995 F.T. E. , TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL EMPLOYEE ; SALARIES FRINGE COMP SALARIES FRINGE COMP 1994 1995 & FRINGE & FRINGE Head Custodian 1.00 1.00 27,839 9,855 37,694 31,839 11,017 42,856 Part-time Employees 2.00 27,000 6,010 33,010 Custodian I 0.5 9,287 1,569 10,856 Custodian I 0.5 9,220 1,558 10,778 Custodian II 0.5 5,614 949 6,563 Custodian II 0.5 5,782 977 6,759 TOTAL 3.00 3.00 54.839 15,865 70.704 61 .742 16.070 77.812 Page 112 CITY OF COLUMBIA HEIGHTS FUND nTLE: GENERAL FUND NUMBER: 101-45200 PROPOSED 1995 BUDGET DEPARTMENT: PARKS SUPERVISOR: P.W. DIRECTOR DESCRIPTION This activity provides for the maintenance of the City's 15 parks, including the 2 wading pools, 8 skating and 5 hockey rinks, 12 baseball diamonds, and other recreational facilities. This fund group also provides exterior maintenance for all municipal buildings. SUMMARY OF BUDGET The overall budget is $542,436, a decrease of $24,426 (-4.3%) from the 1994 budget. Personnel costs increased $8,039 due to step movement. Supplies increased $8,779 (14.8%) due to the need to overlay the Gauvitte hockey rink, increased need of supplies to maintain park buildings due to age and inflation of supply costs. Other service charges total $119,231 , a decrease of $42,894 from 1994. This is due to a correction in the distribution of Honeywell maintenance costs and a correction in the sales tax line item. The total for capital outlay is $1 ,500, compared to $5,000 for 1994, which reflects the shifting of capital expenditures to Fund 412-Parks Capital Improvement Fund. CITY MANAGER RECOMMENDATION The overall Parks Budget was readjusted to reflect a decrease in service charges and supply cost from previous years' budgets. The most significant increase was supply costs of $5,000 for the Gauvette hockey rink asphalt overlay and playground access mats in the amount of $2,000 due to ADA requirements. It is possible that the $2,000 for ADA requirements could be funded through the previous years' ADAlCDBG Budget. Page 113 1995 PARKS BUDGET City Manager Adopted PARKS Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 100 PERSONAL SERVICES 1070 Interd.Labor Service 215,407 212,705 235,606 237,651 237,651 1700 Allocated Fringe 88,887 93,950 108,584 .... ....114,,578 114,578 1997 TOTAL PERSONAL SERVICES :.3)4%294 .::$b6.&55 .$44.i~. .. .:362,229 352%229 1999 SUPPLIES 2000 Office Supplies 0 47 0 0 0 2010 Minor Office Equipment 411 174 102 100 100 2020 Computer Supplies 13 0 0 0 0 2030 Printing & Printed Forms 0 0 0 0 0 2070 Training & Instr Supplies 0 0 0 100 100 2160 Maint.& Const.Mat. 28,027 13,506 11,900 16,900 16,900 2161 Chemicals 4,000 3,209 6,425 6,025 6,025 2171 General Supplies 19,337 20,838 23,740 28,260 28,260 2172 Uniforms 805 674 1,280 620 620 2173 Protective Gear 0 502 800 800 800 2280 Vehicle Repair& Part 12,727 10,767 7,600 8,500 8,500 2282 Gas,Oil,Lubricants 6,278 6,299 7,350 6,671 6,671 2990 Comm.Purch.for Resale 0 0 0 0 0 2997 TOTAL SUPPLIES 11~598 . .. ..., .56.016 .59.197 .&7,976 67 .976 2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 0 444 0 200 200 3105 Training Ed & Act. 200 445 760 1,050 1,050 3120 Educational Reimbursement 0 0 145 200 200 3210 Telephone & Telegraph 4,022 4,921 5,605 5,653 5,653 3220 Postage 10 0 0 0 0 3250 Other Communication 27 43 0 60 60 3310 Local Travel Expenses 0 0 50 50 50 3320 Out of Town Travel Exp 0 0 300 300 300 3430 Advertising Other 0 0 0 0 0 3500 Legal Notice Publishing 423 188 80 80 80 3600 Insurance & Bonds 19,300 12,146 12,450 12,761 12,761 3800 Utility Services 30,147 18,471 0 0 0 3810 Utilities-Electric 0 0 0 0 0 3820 Utilities-Water 0 0 2,288 2,520 2,520 3830 Utilities-Gas 0 0 11,872 0 0 3840 Utilities-Refuse 0 0 3,558 3,558 3,558 3850 Utilities-Sewer 0 0 2,112 2,323 2,323 4000 Repair & Maint.Serv. 9,143 5,634 7,980 8,800 8,800 4020 Honeywell Maint Contract 110 25,706 50,740 25,706 25,706 4050 Garage,Labor, Burd 20,503 18,979 20,350 19,000 19,000 4100 Rents & Leases 23,142 23,335 27,630 29,765 29,765 4300 Misc. Charges 820 104 500 500 500 4330 Subscription,Memb. 342 281 230 230 230 4376 Misc. Civic Affairs 8 189 300 300 300 4380 Commission & Boards 339 363 400 400 400 4390 Taxes & Licenses 1,398 1,918 275 275 275 4395 State Sales Tax 3,849 <.Al~:~ . . 14,500. 5,500 . ...5,500 4997 TOTAL OTHER SERVICE CHARGES '11:J;783 . . './1$a.i25 . .11&.231 1 19.231 Page 114 1995 PARKS BUDGET PARKS Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 1,786 1,490 0 ...... ...115.c>o .. .1.500 :u~:::...........'.....~~:= ...ii,i:.:~::=.... ........~:= 4999 5120 5130 5150 5170 5180 5997 6999 8110 8997 9997 CAPITAL OUTLAY Building & Improv. Imprv.Other Than Bldg. Vehicles Office Equipment Othgr Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Vandalism TOTAL CONTINGENCIES & TRANSFERS TOTAL PARKS o 45,630 o o . 17,423 ......."".. ....63.{)53 ... 1,175 3,141 o o .,(~:i:~ .,. o o o o "......>i..::~::~ o 1,500 o o o . ......'.1.'itt^^.. . .:...,,::..~ SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Overlay Gauvitte hockey rink 5,000 Park building general supplies 7,200 Fencing materials 1,330 Door replacements 2,160 Playground replacement parts 3,400 Mats for skating & playground access 2,000 Vehicle repair parts 8,500 Fuels 6,671 Gavette Hockey rink - asphalt bottom in need of overlay. Mats- In order to meet ADA requirements for playground equipment access. Other Services & CharQes Park building telephone service Insurance & bonds Utility-water Utility-refuse Garage space rental Utility-sewer Sealcoat charges Honeywell maint. Garage labor 5,040 12,761 2,520 3,558 29,756 2,323 3,300 25,706 19,000 Honeywell maintenance decreasing $25,000 due to redistribution. CapitalOutlav Park signs-Prestemon, Keyes 1,500 ContinQencies & Transfers Vandalism 1,500 Page 115 o 1,500 o o o 1~500 1995 PARKS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Eauipment Replacement Fund Purchases ITEM DESCRIPTION ORIGINAL PURCHASE DATE ORIGINAL PROPOSED CITY COST COST MANAGER RECOMMENDATION Pickup, Crew cab (#206) Groundsmaster (#216) Van (#235) 1984 1988 1970 9,056 10,393 ? 25,000 30 ,000 22,000 21,000 o o Capital Equipment Replacement Explanation #206, Crew cab pickup: This vehicle has been in service for 11 years and was scheduled for replacement in 1994 but delayed by the City Council. The vehicle is used for transporting personnel and equipment to the various parks. The vehicle has been repaired otten. #216, Groundsmaster: This equipment has been in service for 7 years. This equipment is primarily used to cut grass in the parks and at municipal buildings. #235, Van: This vehicle has been in service for 25 years. It is used for transporting personnel and equipment for parks maintenance during the summer months, and rink maintenance and equipment storage during the winter months. It is especially important in the winter months to have a vehicle that is enclosed for storage of hoses and other equipment for rink maintenance. City Manager Cut: $4,000 from pick-up crew cab. City Manager Cut: $30,000 for groundsmaster. City Manager Cut: $22,000 for van. Explanation of Personnel 1994 1995 F.T.E. TOTAL TOTAL TOTAL i TOTAL TOTAL TOTAL I EMPLOYEE SALARIES FRINGE COMP i SALARIES FRINGE COMP 1994 1995 & FRINGE , & FRINGE , . p.w. Director 8,954 4,009 12,963 : 8,622 4,157 12,779 p.w. Supt. 9,044 4,050 13,094 : 9,033 4,355 13,388 Admin. Assistant 5,582 2,462 8,044 i 5,313 2,562 7,875 p.w. Secretary 3,762 1,626 I 3,495 5,388 ; 1,685 5,180 Clerk Typ. IVPur. Clerk 4,104 1,793 5,897 : 3,971 1,914 5,885 I Foreman 29,765 13,940 43,707 I 29,523 14,234 43,757 Maint II 26,823 12,727 39,550 26,914 12,976 39,890 Maint I 24,155 11 ,044 35,199 23,623 11,389 35,012 Maint II 5,137 2,358 7,495 4,846 2,336 7,182 Maint I 14,397 7,066 21 ,463 20,084 9,683 29.767 Maint I 24,392 11,153 35,545 ! 23,954 11 ,549 35,503 . Maint I 23,649 10,812 34,461 23,220 11,195 34,415 Seasonal (28) 55,840 25,544 81,384 55,056 26,544 81,600 TOT AL 7.84 7.84 235.604 108,584 344,190 237.654 114,579 352.233 Page 116 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND NUMBER: 101-46102 PROPOSED 1995 BUDGET DEPARTMENT: TREE TRIMMING SUPERVISOR: P.W. DIRECTOR DESCRIPTION - This activity provides for the trimming of trees and the removal of hazardous or dead trees on all City-owned properties. It includes shaping and maintaining boulevard and park trees in a healthy condition, and also removal of downed branches and clearing obstructed signs. SUMMARY OF BUDGET The overall budget for this item is $18,381, which represents an increase of $3,968 (27.5%) over 1994. The total increase is reflected in personnel costs representing actual labor historically expended in this activity. This is offset by reductions in total personnel hours assigned to other departments. CITY MANAGER RECOMMENDATION No additional commentary. Page 117 1995 TREE TRIMMING BUDGET TREE TRIMMING Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1070 1700 1997 1999 2171 2997 2999 3050 3105 3600 4000 4100 4300 4330 4395 4997 4999 5180 5997 9997 Supplies None PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOT Al PERSONAL SERVICES SUPPLIES General Suppiies TOT AL SUPPLIES OTHER SERVICE CHARGES Expert & Prof Services Training Ed & Act. Insurance and Bonds Repair & Maint Services Rents & Leases Misc. Charges Subscription, Memb. Sales Tax on Purchases TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Other Equipment TOTAL CAPITAL OUTLAY TOTAL TREE TRIMMING 14,437 8,888 5,800 9,000 ... :.,i:i~~H '..njl~::~ ......'....,..,...).~~~:,.'..... ....1:::g 204 '..,...2()4 1,705 o o o 221 o o 101 2,{)27 o () 21.986 128 ,....,."..'.128 1,135 90 67 20 o o o 229 1.541 2,249 ....'.2249 16.445 ,'. 310 .310 3,000 100 69 190 350 500 66 400 .4.675 800 ..800 . ..14,413 . SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & Charges 3,000 Expert & Professional Services Contractual removal of dead or hazardous boulevard trees Capital Outlay Chain saw replacement Contingencies & Transfers None Capital Eauipment Replacement Fund Purchases None 800 Page 118 310 .3UI 1,500 100 71 200 350 500 150 300 ........'.. ..3.111 800 .800 '.16.881 9,000 3,600 . 12...600 310 310 1,500 100 71 200 350 500 150 300 3.171 800 eoo . ".16,881 1995 TREE TRIMMING BUDGET Explanation of Personnel , I 1994 1995 i F.T.E. I TOTAL TOTAL TOTAL I TOTAL TOTAL TOTAL I EMPLOYEE i SALARIES FRINGE COMP : SALARIES FRINGE COMP I 1994 1995. & FRINGE I & FRINGE p.w. Supt I 725 353 1078 ' 600 240 840 Maint II 725 353 1,078 1,200 480 1,680 Maint I 725 353 1,078, 1,200 480 1,680 Maint I 725 353 1,078 1,200 480 1,680 Maint I 725 354 1,079 : 1,200 480 1,680 Foreman 725 354 1,079 1,200 480 1,680 Maint II 725 354 1,079 : 1,200 480 1,680 , Maint II 725 354 1,079 i 1,200 480 1,680 I TOTAL 0.29 0.29 5.800 2.828 8.628 9.000 3.600 12.600 Page 119 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 120 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND NUMBER: 101-46103 PROPOSED 1995 BUDGET DEPARTMENT: DUTCH ELM SANITATION SUPERVISOR: P.W. DIRECTOR DESCRIPTION This activity covers inspection and removal of diseased elms and other diseased trees. Funds from this group cover the cost to remove diseased trees from City property and rights-of-way and one-half the cost of removal from private property. It is estimated that there are approximately 1,200 Dutch Elm trees left in the City. Generally, 2/3 of the trees removed annually are on private property. SUMMARY OF BUDGET The overall budget is $111,854, an increase of $6,819 (6.5%) from 1994. Almost all of the increase is due to an increase in the personnel costs assigned to this fund group. The increase in personnel costs is $7,400. This is offset by reductions in total personnel hours assigned to other departments. CITY MANAGER RECOMMENDATION No additional commentary. Page 121 1995 DUTCH ELM SANITATION BUDGET DUTCH ELM SANITATION Actual 1992 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 Actual 1993 100 PERSONAL SERVICES 1070 Interd.Labor Service 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2171 Generai Supplies 2997 TOT Al SUPPLIES 2999 OTHER SERVICE CHARGES 3050 Expert & Prof Services 3105 Training Ed & Act. 3210 Telephone & Telegraph 3220 Postage 3310 Local Travel Expense 3500 Legal Notice Publishing 3600 Insurance and Bonds 4300 Misc. Charges 4395 Sales Tax on Purchases 4997 TOTAL OTHER SERVICES & CHARGES 9997 TOT Al DUTCH ELM SANITATION 14,397 11 ,227 5,251 10,406 1 0,406 5,426 .:1~1~ 2,560 4,162 4,162 .. i1!t&23 .......,.'.. :t811. . ...........11:568 14,568 69 0 50 50 50 >.ft 0 50 50 50 112,561 63,743 90,000 75,000 75,000 307 630 440 525 525 0 0 0 0 0 575 318 450 450 450 9 14 20 20 20 21 0 30 0 0 0 372 381 391 391 0 0 0 0 0 5,060 2,788 .5,853 5,850 5,850 .'118.533 .61 .965 91,174 82.236 82.236 . J38.425 83.523 1()5,O35 ge,854 96.854 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Service & CharQes Contractor payment for removal based on 400 trees being removed. 90,000 City Manager Cut: $15,000 for removal of trees. Capital Outlav None Contingencies & Transfers None Capital EQuipment Replacement Fund Purchases None Page 122 1995 DUTCH ELM SANITATION BUDGET Explanation of Personnel EMPLOYEE ! F.T.E. I TOTAL ! SALARIES 1994 1995' p W. Director PW. Supt PW. Secretary Maint I Maint II (3) 750 750 750 750 2,251 1994 TOTAL FRINGE 365 365 366 366 1,098 TOTAL i TOTAL COMP I SALARIES & FRINGE 1,115' 1.115 1,116 1,116 3,349 611 1,853 4,068 558 3,316 1995 TOTAL FRINGE 244 741 1,627 223 1,327 TOTAL COMP & FRINGE 855 2,594 5,695 781 4,643 TOTAL 0.31 0.31 5.251 14.568 2.560 Page 123 7.811 10.406 4.162 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 124 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND NUMBER: 101-46104 PROPOSED 1995 BUDGET DEPARTMENT: DUTCH ELM REPLANTING SUPERVISOR: P.W. DIRECTOR DESCRIPTION This activity provides for the contractual providing of and replanting of trees where diseased trees were removed on all City-owned property and rights-of-way. SUMMARY OF BUDGET The overall budget for this item is $47,800, representing an increase of $4,551 (10.5%) over 1994. Of this increase, $3,483 reflects personnel costs expended historically in this activity. This is offset by reductions in personnel hours in other departments. The contractual cost of $40,000 provides for the supplying and replanting of trees. The actual cost of this depends on how extensive the disease might be. We are at the mercy of an unknown. CITY MANAGER RECOMMENDATION No additional commentary. Page 125 1995 DUTCH ELM REPLACEMENT BUDGET DUTCH ELM REPLACEMENT Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1070 1700 1997 2999 3050 3310 3430 3500 3600 4300 4395 4997 9997 Supplies None PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES OTHERSER~CECHARGES Expert & Prof. Services Local Travel Expense Advertising Other Legal Notice Publishing Insurance & Bonds Misc. Charges Sales Tax on Purchases TOTAL OTHER SERVICES & CHARGES TOTAL DUTCH ELM REPLACEMENT 1,019 3,403 1,088 3,602 ......l.~:; ...'...../.~::~, .....1.~~~ ,. ... . .~;~..'. 9,601 o o 19 o 80 5 . .. '.jt705 . .J1.119 37,230 25 o 21 112 o o ... ..'7~388 . .' .. .42,099 39,000 o o 20 115 20 ,.."."...2,535 . .' .'...)n~g90 . .43.249 SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & CharQes Expert & Professional Services, tree planting based on 250 trees Capital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None 40,000 Page 126 40 ,000 o o 20 118 20 2,600 . Hag75~r . '. 41:.$Q1 3,602 1,441 5.043 40,000 o o 20 118 20 .2.600 4:2,758 47,801 1995 DUTCH ELM REPLACEMENT BUDGET Explanation of Personnel 1994 I 1995 F.T.E. TOTAL TOTAL TOTAL I TOTAL TOTAL TOTAL EMPLOYEE i SALARIES FRINGE COMP I SALARIES FRINGE COMP ! 1994 1995 I & FRINGE & FRINGE P.W. Director I 136 60 196 611 244 855 I .- PW. Supt 272 117 389 927 371 1298 PW. Secretary 136 60 196 145 58 203 Foreman 0 0 0 100 40 140 Maint II 272 117 389 200 80 280 Maint I 0 0 0' 292 117 409 Maint II 272 117 389 : 1,327 531 1858 I - TOTAL 0.03 0.09 1.088 471 1.559 3.602 1.441 5.043 Page 127 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 128 CITY OF COLUMBIA HEIGHTS FUND TITLE: GENERAL FUND FUND NUMBER: 101-49200 PROPOSED 1995 BUDGET DEPARTMENT: CONTINGENCIES" TRANSFERS SUPERVISOR: FINANCE DIRECTOR DESCRIPTION This department is used to budget for transfers from the General Fund to other funds. It also includes a budget for unknown contingencies that may come up during the year. As of the budget preparation, the Assistant to the City Manager has not yet negotiated 1995 wage contracts, $0 a contingency was included for 1.5% wage increase. SUMMARY OF BUDGET The major increase in this budget from 1994 is for contingencies. An additional $300,000 has been budgeted in the Contingencies Fund to cover unforeseen costs and labor contract awards. In 1994, the City will complete its final transfer out to the Compensated Absences Fund, thus partially offsetting the additional funding request in the Contingencies -- Account. The budget includes a $50,000 transfer out to the Infrastructure Fund for street rehabilitation costs. CITY MANAGER RECOMMENDATION The Contingencies Account is established at $200,000 to cover unforeseen budget costs and contract awards to bargaining units. The $10,000 transfer to ParaTransit was eliminated primarily due to the significant fund balance that has accumulated in the ParaTransit Fund. Page 129 1995 CONTINGENCIES BUDGET CONTINGENCI ES Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 PERSONAL SERVICE 1010 Regular Empoyees 0 0 0 0 36,605 1031 Holiday Pay 0 0 0 0 1,683 1510 Workers Comp 0 0 0 0 2,738 1210 P.E.RA 0 0 0 0 4,365 1300 Insurance 0 0 0 0 2,430 1997 TOTAL PERSONAL SERVICES '...'.'.".'..0..'.... >0 .. . . ... .. :0 0 47.821 2999 OTHER SERVICE CHARGES 4360 Prior Period Adjustment 16,060 0 0 0 0 4997 TOTAL OTHER SERVICE CHARGES .16.060 ...'0 ... .....(0 .. . J) 0 6999 CONTINGENCIES 8100 Contingencies 2,044 243 0 200,000 200,000 8200 Sunshine Fund 100 2E 0 0 0 8997 TOTAL CONTINGENCIES .. .2,144 . .268. .0 . ,.. .,..200,000 ...200,000 6999 TRANSFERS 7200 Transfer Out Para Trans 10,000 10,000 0 0 0 7270 Trans Out Cap Imp Replacement 140,000 0 0 0 0 7300 Trans Out Garage 0 0 0 0 0 7310 Trans Out To Dare 2,000 2,500 2,600 3,500 3,500 7320 Trans Out Parking Ramp 95,366 0 0 0 0 7330 Trans Out To Infratructure 300,000 0 50,000 50,000 50,000 7340 Trans Out Comp Absence 100,000 100,000 150,000 0 0 7350 Trans Out Energy Mgt 0 64,748 64,748 67,929 67,929 7380 Trans Out Comm Police 0 6,667 7,500 0 0 7390 Trans Out Library 0 12,590 7,500 0 0 8997 TOT AL TRANSFERS 641.366 1961505 .. 2&2,348 1.21429 .121 ;429 .,....1 9997 TOT AL CONTINGENCIES & TRANSFERS .'.~,570 196.773 .2i2.348 321,429 369,250 9999 TOTAL GENERAL FUND 6~964,572 . 6.251 ,603 6.750.905 Eh586,680 6.004.775 SUMMARY OF COST FACTORS FOR THE COMING YEAR Personal Services C.C. Add $47,821 for Police contingencies for potential replacement of Sgt. Jendro Supplies None Other Service & Charges None CapitalOutlav None ContinQencies & Transfers See above listing of transfers out of the General Fund. Page 130 REVENUE 1995 LIBRARY BUDGET LIBRARY Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 30000 REV EN UE 31000 TAXES 31010 Current ad Valorem 31997 TOTAL TAXES 34000 CHARGES FOR CURRENT SERVICES 34110 Library Photo Copies 34120 Library Other 34130 Library Video 34150 Book Bags 34997 TOTAL CHARGES FOR SERVICES 35000 FINES AND FORFEITS 35103 Library Fines 36290 Other Misc. Revenue 33997 TOTAL FINES AND FORFEITS 39000 NON REVENUE RECEIPTS 39140 Other Ref & Reimbursements 39197 TOTAL NON REVENUE RECEIPTS 39200 TRANSFERS 39203 Transfer Fm General Fund 39297 TOTAL TRANSFERS 39997 TOTAL LIBRARY FUND TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE o 378,979 390,348 >><>..0 .......31$.979 ,. . ..$90.348 o o o o .......0 3,108 1,406 2,624 o .....'1;t3$". .. 4,000 1,200 3,295 o ..a,49S o o .. ...0 9,879 10,000 19 0 9~_.'.',. '.' .1G;OOO.. o o 44 44 o o o 12,590 7,500 o ... q 12.590 . .7.5QO . .0 ..A08.649.. .416.343 390!348 . $90.346 4,000 1,400 3,500 200 . .S~1()(} 10,000 o 10.{)QO o o o o 390,34~_ 390,348 4,000 1 ,400 3,500 200 9,100 10,000 o 10,000 o o 4()9,448_ .0 o o o ~2.78() 25,869 o .25.869 . .,.. .425.407 (9,064) 11 ,324 .. .2.260 o o . · 409.448 418.679 (9,231) 16,805 7.574 418,679 (9,231 ) 16,805 7.574 Revenue Narrative ~ The library tax levy was increased by 3% in 1994. There is no increase proposed for 1995. 1991 $367,941 1992 $378,979 1993 $378,979 1994 $390,348 1995 $390,348 Service CharQes Current charges are: Photocopies Video Other No increase is proposed for 1995. H_. Fi nes Current fines are: Adult materials Juvenile materials Feature films No increase for 1995. $.15/ sheet $1.00/2 dayslfeature film $1.00 lost library card $.50 missinwdamaged barcode varies for lost media bag, broken av case, lost video box, etc. $.50 lost check card $.15/day $.10/day $1.00/day Page 131 CITY OF COLUMBIA HEIGHTS FUND TITLE: LIBRARY FUND NUMBER: 240-45500 PROPOSED 1995 BUDGET DEPARTMENT: LIBRARY SUPERVISOR: LIBRARY DIRECTOR DESCRIPTION The library's main goal is to provide free access to informational and recreational materials for the patrons in a pleasant environment conducive to the acquisition of knowledge. A variety of library-related programs (e.g. storytimes, reading clubs, filmtimes, homebound delivery, etc.) are offered for patrons of all ages, from pre-school through senior citizen. As a City-supported library, Columbia Heights participates in the MELSA regional system through a contract with the Anoka County Library, the Statewide Borrowers Compact, and METRONET. This enables Columbia Heights' patrons to gain access to special services and scholarly materials available at other participating libraries. SUMMARY OF BUDGET The total library budget decreased by $6,234 between 1994 and 1995. Personnel costs decreased due to a retirement in 1994 and a position being filled at the entry level. Supplies increased by only $220. Other Service Charges decreased by $2,468 due to less spent on film rental and fewer proposed .::spital expenditures, which resulted in less sales tax. Capital Outlay decreased by $3,813 due to fewer ~ems being scheduled for replacement in 1995. Contingencies and Transfers increased by $4,427 due to higher administrative overhead and to potential settlements for 1995 labor contracts. CITY MANAGER RECOMMENDATION The 1995 local tax levy will be sustained at the 1994 level. The levy is sustained in part due to the reduction of the personnel costs from the retirement/rehiring at entry level. Additionally, the tax levy is sustained through the use of cash reserves in the amount of $9,231. A contingency of $4,685 has been established to cover labor cost settlements and other unforeseen expenses. The budget as established meets state maintenance of effort. Page 132 1995 LIBRARY BUDGET City Manager Adopted LIBRARY Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 100 PERSONAL SERVICES - 1010 Regular Employees 0 171,577 174,438 173,597 173,597 1011 Part Time Employees 0 49,337 49,795 51,053 51,053 1020 Overtime Reg.Emp. 0 482 512 512 512 ~..- 1050 Severance Pay 0 0 7,399 0 0 1070 Interd.Labor Service 0 1,493 1,916 2,000 2,000 1210 P.E.R.A. Contr. 0 9,997 9,775 8,072 8,072 1220 F.I.C.A. Contr. 0 14,145 15,057 17,084 17,084 1225 Flex Benefit F.I.C.A. 0 123 134 140 140 1300 Insurance 0 10,781 16,200 16,200 16,200 1510 Worker Comp Ins. 0 1,770 2,648 2,518 2,518 1700 Allocated Fringe 0 618 747 800 800 1997 TOTAL PERSONAL SERVICES 0 ..260;32~ . 278.&21'.'. ...... <271.976 . . 271 ;976 1999 SUPPLIES 2000 Office Supplies 0 2,056 2,150 2,150 2,150 2010 Minor Office Equipment 0 0 400 200 200 2011 Computer Equipment 0 970 0 1,000 1,000 2020 Computer Supplies 0 220 355 355 355 2025 ACS Supplies 0 0 4,150 1,400 1 ,400 2030 Printing and Printed Forms 0 1,805 390 510 510 2161 Chemicals 0 248 0 250 250 2170 Program Supplies 0 973 1,215 1,365 1,365 2171 General Supplies 0 5,601 5,745 5,800 5,800 2175 Food Supplies 0 60 75 75 75 2180 Books 0 41,088 42,514 43,500 43,500 2181 Periodicals,Mag.News 0 4,168 4,284 4,370 4,370 2183 Audio Cassettes 0 597 800 1,500 1,500 2184 Video Cassettes 0 2,686 2,900 3,000 3,000 2185 Compact Discs 0 1,093 1,300 1 ,400 1,400 2186 Storytime Media 0 0 0 75 75 2187 Media kits 0 246 300 300 300 2188 Microform 0 1,935 1,887 1,700 1,700 2280 Vehicle Repair & Part 0 25 25 25 25 2990 Purchase for Resale 0 0 0 200 200 2997 TOTAL SUPPLIES ... ....'.().... &ant. ,.......;490... . <$9A15 :.::" >:" ,,:.,.)::. ::::... 69,175 2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 0 10,519 15,307 15,355 15,355 3105 Training & Edu. Act. 0 60 300 350 350 3210 Telephone & Telegraph 0 1,606 1,697 1,697 1,697 3220 Postage 0 298 498 420 420 3250 Other Communications 0 910 1,005 1,005 1,005 3310 Local Travel Expense 0 105 140 140 140 3430 Advertising Other 0 188 225 400 400 3500 Legal Notice Publish 0 12 25 25 25 3600 Insurance & Bonds 0 3,734 3,827 3,923 3,923 3800 Utility Services 0 1,508 0 0 0 3810 NSP Utilities 0 0 0 0 0 3820 Water Utilities 0 0 300 300 300 3830 Gas Utilities 0 0 0 0 0 3840 Refuse Utilities 0 0 1,183 1,069 1,069 3850 Sewer Utilities 0 0 300 300 300 Page 133 1995 LIBRARY BUDGET LIBRARY Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 4000 Repair & Maint.Serv. 4020 Honeywell Maint.Contr. 4050 Garage,Labor, Burd 4100 Rents & Leases 4300 Misc. Charges 4330 Subscription,Memb. 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 4999 CAPITAL OUTLAY 5120 Building & Improv. 5130 Improv Other Than Buildings 5170 Office Equipment 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS 7100 Operating Trans Out Admin Labor 8100 Contingencies 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL LIBRARY 9999 TOTAL LIBRARY o o o o o o o o 13,523 15,495 88 1,111 14 20 1,340 $0,531.. 14,741 14,719 185 1,225 100 475 3,764 . .'.IO'i01~ 5,500 200 6,113 . . ..'1;8J3. . 6,467 o 6,467 42$A01 :.4.25.401' SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Copier paper CD-ROM drive Wands Terminal Overdue/Request notices Barcodes Children's programs supplies Adult programs supplies 1,000 200 625 300 900 400 965 400 Other Services & Charges Anoka County Library Automated Circulation System Catalog charges Telephone overdue/request notification system Telephone renewal Auditor's fees Performers Telephone & payphone Film rental 4,800 8,000 300 640 1,065 550 1,697 500 Page 134 o o o .0 o o 1,866 ....1,866 6,289 o .61289 . ' 382,1'80 382.780 o o o () o Book supplies Covers, cases, boxes Targets Books Periodicals, newspapers Audio cassettes Videos Compact discs Microform Dedicated phone for ACS Insurance Maintenance contracts Gestetner Toshiba Janitorial services Misc. painting Honeywell (NSP and Minnegasco) Sales tax 14,500 15,495 150 975 100 475 1,500 .. .... \58%17$ 400 o 6,900 .'.'...)7~300 .'. 6,664 5,385 1.2,049 . . . .~1e.619 . 418.61'9 14,500 15,495 150 975 100 475 1,500 5$,179 400 o 6,900 ..7,300 6,664 5,385 . 12,049 418,619 418;679 2,900 700 1,200 43,500 4,370 1,500 3,200 1,400 1,700 1,005 3.923 1,521 535 9.300 1,500 15,495 1,500 1995 LIBRARY BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlav ITEM DESCRIPTION Re-tile lobby entryway Carpet basement hallway Copier (staff use) 2 steno chairs ORIGINAL PURCHASE DATE 1965 1965 1988 1986 ORIGINAL PROPOSED COST COST Unknown 400 Unknown 700 4,800 6,500 donated 400 Re-tile lobby entryway: The tile is chipping and breaking away from the door threshhold. Some tiles are loose. Carpet basement hallway: The tile is chipping and breaking. Area also becomes wet in winter/fall and can be slippery. I recommend the same carpet tiels as in the main floor lobby. Copier: The Gestetner copier purchased in 1988 has become old, unreliable, and a service nightmare. It is too small - for the volume of copying done at the library and is not made to do two-sided copies. It has required high numbers of service calls in 1993.1994 with corona wire and drum problems high on the list. It needs to be replaced with a reliable, high-volume machine capable of automatic duplexing. Two steno chairs: two chairs broke in 1993 beyond repair and two were repaired. These will need to be replaced in 1995. City Manager Cut: $700 for carpeting baspment hallway - savings put into contingencies. Continoencies & Transfers Administrative overhead 6,664 Contingencies (salaries, fringe) 4,360 Explanation of Personnel The Children's Services Specialist, who retired in January, 1994, collected $7,715 severance pay. The Children's Librarian started in January, 1994, at the entry level. One full-time position does not currently opt for health insurance through the City plan, but line item 1300 carries the allocated amount for the position in case of a personnel change during the year. Staffing pattems are the same for 1994 and 1995. I 1994 I 1995 I I F.T.E. I TOTAL TOTAL TOTAL I TOTAL TOTAL TOT AL EMPLOYEE SALARIES FRINGE COMP i SALARIES FRINGE COMP I 1995 : & FRINGE & FRINGE ! 1994 I Library Director : 1.00 1.00 I 55,512 11 ,523 67,035 55,512 11 ,440 66,952 Childrens Services Spec. , 1.00 33,574 6,250 39,824 i Children's Librarian I 1.00 : 8,409 1,885 10,294 ' 32,649 7,403 40,052 I Adult Services Specialist 1.00 1.00 34,800 7,687 42,487 i 34,800 7,677 42,477 Clerk Typist II 1.00 1.00 , 27,103 6,703 33,806 i 27,103 6,695 33,798 I Clerk Typist II 1.00 1.00 · 22,951 6,173 29,124 I 24,045 6,305 30,350 , 5 Library Supervisors 0.75 0.75 14,846 1,533 16,379 ' 15,428 1,548 16,976 8 Pages 1 Choreperson ' 3.00 3.00 34,949 2,901 37,850 35,624 2,946 38,571 TOTAL 8.75 8.75 232.144 44,655 276,799 225,161 44.014 269.176 Page 135 CITY OF COLUMBIA HEIGHTS. MINNESOTA Page 136 REVENUE 1995 WATER BUDGET WATER UTILITY Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 36290 Miscellaneous Revenue 36997 TOTAL MISCEllANEOUS 37000 CHARGES FOR CURRENT SERVICES 37100 Water Service Charge 37110 Interd. Water Charge 37150 Water Turn Off/On 37160 Penalties 37165 Water Connection Fees 37170 Repair Meters 37175 Customer Service 37180 Sale of Meters/Remote 39102 Recovery of loss 39130 Hydrant Rental 39140 Other Ref & reimbursement 39197 TOTAL CHARGES FOR SERVICES 39200 TRANSFERS IN 39220 Transfer Fm Capital Imp 39297 TOTAL TRANSFERS 39997 TOTAL WATER UTILITY TOTAL EXPENDITURES INC/DEC TO RETAINED EARNING BEGINNING RETAINED EARNINGS RETAINED EARNINGS ADJ. DEPR ON CUSTOMER CONTR. ADD: CAPITAL IMP TO BE DEP. ENDING RETAINED EARNINGS 1,311 23,660 0 o 62 200 ... ....'..1;$11.. ......H.23~122 .......,..'....'...,.. ...200... . 1,165,019 4,868 4,614 30,428 16,345 1,261 216 3,662 o 25 o .'.'. 1.~.438 191,075 .1En ,075 . t.4"8.824 '~'ILfI3 1~()68;472 350,352 948,616 1,298,968 26,294 19,818 .1~~.()8Q . Revenue Narrative 1,063,403 4,263 4.474 31 ,859 16,200 2,813 468 3,052 o o o . . 1,1~.532 1,200,000 5,000 1,000 20,000 o 500 500 4,000 o o o ... .1~~$t,OOO 23,500 o . .2.3.500 1,063,403 5,000 1,000 20,000 o 500 500 3,000 o o o . ....1.0$3.403 . . 8,437 0 0 1.43$ . ..0 . 0 . 1.1$8.$92. . . ..1.2$t,200 .. .1.116;903 1.16Q~$48 (1,856) 1,345,080. 1,343,224 26,294 9,099 '. .1,$1:8.611 1.1iO;Ei12 40,588 1,366,866 1 ,407,454 26,294 29,250 ..'...'.'1~~J~98 . ... J,$04.211 (187,308) 1,419,205 1,231 ,897 26,294 29,250 .'.287.441 23,500 o 23.500 1.304,211 (187,308) 1,419,205 1,231 ,897 26,294 29,250 1.287.441 The revenue in the Water Fund is generated from users fees. Fees are charged to all residential and commercial customers based on water consumption. At the present time, the Water Fund and Water Construction Fund have very limited reserves for future line replacement and improvements to the system. Based on this and the fact that Minneapolis continues to have high increases each year for the water the City purchases from Minneapolis, it is essential that the City Council consider a _ rate increase for the Water Fund. Page 137 CITY OF COLUMBIA HEIGHTS FUND TIRE: WATER FUND NUMBER: 601-49400 PROPOSED 1995 BUDGET DEPARTMENT: WATER-SOURCE OF SUPPLY SUPERVISOR: PUBLIC WORKS DIRECTOR DESCRIPTION This department covers water purchased from the City of Minneapolis for resale to the residents of Columbia Heights. SUMMARY OF BUDGET The deficit of $189,708 in the Water Fund is due to the City of Minneapolis using an 8% increase in water rates and the City of Columbia Heights not passing this rate increase along to the residents, therefore increasing the deficit in the Water Fund. It is imperative that we begin to pass along this increase in water rates to the residents of the City. CITY MANAGER RECOMMENDATION An 8% consumer increase in the water costs from Minneapolis will result in an operational deficit of $189,708. At this point, Minneapolis has not indicated if an additional increase in consumer costs will occur in the near future. However, the City can expect an additional double digit increase when the supply contract is renegotiated in 1995. Policy Direction: It is recommended that, at the very least, the City initiate a gradual phase-in water rate increase over the next few years to offset the likelihood of significant increases that will be necessary in 1995/96. Page 138 1995 WATER-SOURCE OF SUPPLY BUDGET SOURCE OF SUPPLY Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 1999 - 2990 2997 9997 Supplies SUPPLIES Comm.Purch.for Resale TOTAL SUPPLIES TOTAL SOURCE OF SUPPLY 618,504 .., ..,.640!691 636,000 747.302 ::. :.:....S'.....J::nA...,.. .... . H... ..., ,...".....;&t....o. .1..~. . ,. w.. ~ ___ .~.OOOUt47.302 .... .: :618.50464Q.691 .... .,636;000 . .":,:'.:"4'7;302 SUMMARY OF COST FACTORS FOR THE COMING YEAR Water purchased from the City of Minneapolis 747,302 Other Services & CharQes None None Capital Outlay ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases None Explanation of Personnel There are no personnel costs for this department. Page 139 747,302 747,302 741,302 CITY OF COLUMBIA HEIGHTS FUND TITLE: WATER FUND NUMBER: 601-49430 PROPOSED 1995 BUDGET DEPARTMENT: DISTRIBUTION SUPERVISOR: P.W. DIRECTOR DESCRIPTION This activity provides for the repair and maintenance of the City's water system, laBelle and Wargo Court fountains, hydrants, sprinkler systems (4), and pump stations (2). The City annually purchases approximately 60,000,000 cubic feet of water (450 million gallons). SUMMARY OF BUDGET The overall budget for this activity is $447,430, an increase of $21,773 (5.1 %) over 1994. Personnel costs increased $2,667 (1.3%) due to step increases. Supply costs are $43,666, an increase of $2,050 in anticipation of needing to replace more hydrants, valve boxes, etc., as the water system ages. Other services increased $17,055 due to increases in the share of the Honeywell contract costs ($7,414) and depreciation ($5,841). CITY MANAGER RECOMMENDATION No additional commentary. Page 140 1995 WATER DISTRIBUTION BUDGET City Manager Adopted DISTRIBUTION Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 100 PERSONAL SERVICES 1030 Vac. & Sick Accrual 835 (4,561) 0 0 0 1070 Interd.Labor Service 118,856 144,326 141,975 142,436 142,436 1700 Allocated Fringe 52 ,430 65,499 ..59,053 61,262 . 61 ,262 1997 TOTAL PERSONAL SERVICES >i.'..112.121 205.264 . ...20'.028 . .'. .ao3~&9& 203,698 1999 SUPPLIES 2000 Office Supplies 854 608 800 800 800 2010 Minor Office Equipment 0 129 150 150 150 2011 Computer Equipment 67 65 500 250 250 2020 Computer Supplies 144 62 500 250 250 2030 Printing & Printed Forms 315 279 300 300 300 2160 Maint.& Const.Mat. 15,754 22,063 19,500 20,500 20,500 2161 Chemicals 388 187 650 750 750 2171 General Supplies 5,140 4,941 6,300 6,275 6,275 2172 Uniforms 384 412 345 15 15 2173 Protective Clothing 0 255 700 700 700 2280 Vehicle Repair& Part 2,542 3,226 3,150 3,300 3,300 2282 Gas,Oil,Lubricants 2,752 2,641 3,221 3,176 3,176 2990 Comm.Purch.for Resale 4,392 3,277 5,500 .,.~,500 5,500 2997 TOTAL SUPPLIES 32.732 . .. . ..38,145 . .'41 ;616 . '. .,.41i~ 41,960 2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 3,737 4,912 4,704 4,444 4,444 3105 Training Ed & Act. 549 570 1,450 1,600 1,600 3120 Educ. Reimbursement 0 0 440 440 440 3210 Telephone & Telegraph 341 858 895 565 565 3250 Other Communication 49 73 90 150 150 3310 Local Travel Expense 52 92 250 250 250 3320 Out Of Town Travel Expense 28 0 700 700 700 3500 Legal Notice Public. 0 53 550 550 550 3600 Insurance & Bonds 10,000 16,799 17,219 17,649 17,649 3800 Utility Services 15,650 1,542 0 0 0 3810 Utility - NSP 0 0 0 0 0 3830 Utility - Minnegasco 0 0 0 0 0 3840 Utility - Refuse 0 0 1,128 1,128 1,128 4000 Repair & Maint.Serv. 6,389 4,944 10,190 10,200 10,200 4020 Honeywell Contract 13 14,979 7,565 14,979 14,979 4050 Garage,Labor, Burd 4,641 7,718 5,550 8,740 8,740 4100 Rents & Leases 8,202 10,352 11 ,207 11 ,873 11 ,873 4300 Misc. Charges 116 392 600 600 600 4320 Water Connection Fees 16,357 32,714 34,000 34,000 34,000 4330 Subscription,Memb. 520 461 410 760 760 4376 Misc. Civic Affairs 0 189 0 200 200 4390 Taxes & Licenses 116 16 0 20 20 4395 Sales Taxon Purchases 1,6n 2,264 4,385 3,700 3,700 4910 Building Depreciation 7,736 7,791 7,736 7,791 7,791 4920 Dep. On Improvements 46,691 49,706 46,574 49,706 49,706 4930 Equipment Dep. 13,467 16,146 13,290 16,146 16,146 4940 Office Furn. Dep. 14,115 13,878 14,080 13,878 13,878 4997 TOTAL OTHER SERVICE CHARGES ... ..'... .. .'50..446. . .'... ..186;449 183.013 .. ..'.... ....200,069 200,069 Page 141 1995 WATER DISTRIBUTION BUDGET DISTRIBUTION Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 4999 5130 5170 5180 5997 6999 8110 8997 9997 Supplies CAPITAL OUTLAY Improv.Other Than Bldg Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTiNGENCIES & TRANSFERS Vandalism TOTAL CONTINGENCIES & TRANSFERS TOTAL DISTRIBUTION 2,333 422 1585 ...H......................l:$.4() o o 860 .8$0 o 0 .. .() .p . ....359.639 . Hd430,11g o o o ..0..... o o o ..........,.... ,. . ... Hd() . o 0 o ....' '.'.0".'.. 425;657. .' ...445.733 ... . SUMMARY OF COST FACTORS FOR THE COMING YEAR Commodities purchased for residents for resale Hydrants & repair parts General supplies Replacement from excavating curbs, asphalts & soil 5,500 5,200 6,275 5,200 Other Services & CharQes Expert & Prof services Training Insurance costs Repair & maintenance Depreciation (bldgs & equip) 4,444 1,600 17,649 10,200 87,521 None Capital Outlay None ContinQencies & Transfers Capital Eauipment Replacement Fund Purchases None Page 142 Fuel Repair parts Vehicle repair Garage labor Honeywell contract Rents & leases Lead & copper testing o o o o o o 445,733 3,176 11 ,500 3,300 8,740 14,979 11 ,873 34,000 1995 WATER DISTRIBUnON BUDGET Explanation of Personnel 1994 1995 I F.T.E. TOTAL TOTAL TOTAL I TOTAL TOTAL TOTAL i EMPLOYEE 11994 1995 SALARIES FRINGE COMP ! SALARIES FRINGE COMP & FRINGE & FRINGE P.W. Director 9,095 3,774 12,869 9,096 3,912 13,008 P.W. Supt 9,746 4,057 13,803 10,125 4,355 14,480 Admin. Asst. 6,092 2,469 8,561 : 5,956 2,562 8,518 P.W. Secretary 3,559 1,455 5,014 ; 3,513 1,511 5,024 Clerk Typist II Purch. Clerk 4,532 1,791 6,323 ' 4,451 1,914 6,365 Maint III 33,450 14,233 47,683 I 33,767 14,524 48,291 Foreman 16,694 6,947 23,641 i 17,288 7,436 24,724 ; Maint II (3) 46,647 19,350 65,997, 45,944 19,760 65,704 Maint I 12,160 4,977 17,137. 12,296 5,288 17,584 TOTAL 4.32 4.32 141.975 59.053 201.028 142.436 61.262 203.698 Page 143 CITY OF COLUMBIA HEIGHTS FUND TITLE: WATER UTILITY FUND NUMBER: 601-49440 PROPOSED 1995 BUDGET DEPARTMENT: ADMIN Be GENERAL SUPERVISOR: FINANCE DIRECTOR DESCRIPTION The administration department of the Water Utility fund accounts for one-third of the costs associated with the utility billing process and one-half the costs associated with meter reading. The remaining costs for utility billing are allocated proportionately to the Sewer & Refuse utility funds, and the remaining costs for meter reading are allocated to the Sewer fund. SUMMARY OF BUDGET The total budget for water administration increased by $1,441. Supplies increased by $485 due to budgeting a second car for meter readers, and to budgeting winter jackets for meter readers. Other services and charges increased due to budgeting of the second car, increased audit fees, and communications costs for cellular phone and pager for meter readers. CITY MANAGER RECOMMENDATION No additional commentary. Page 144 1999 2000 2030 2171 2172 -- 2280 2282 2997 2999 3050 3210 3220 3250 3310 4000 4050 4100 4300 4330 4390 4395 4997 4999 5180 6997 6999 7100 7370 8997 9997 Supplies ADMINISTRATION & GENERAL SUPPLIES Office Supplies Printing & Printed Forms General Supplies Uniforms Vehicle Repair & Parts Gas,Oil, Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Telephone & Telegraph Postage Other Communications Local Travel E:<pense Repair & Maint.Serv. Garage,Labor Burden Rents & Leases Misc. Charges Subscription & Membership Taxes & Licenses State Sales Tax TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Transfers Out Trans to Data Processing TOTAL CONTINGENCIES & TRANSFERS TOTAL ADMINISTRATION & GENERAL Actual 1992 82 1,148 o 42 253 64 .1.089 1,616 645 3,150 o 434 o 410 67 o o o 65 6.387 51,835 o $1.835 $9,811 1995 WATER ADMIN & GENERAL BUDGET Actual 1993 City Manager Adopted Proposed 1994 1995 99 916 27 o 86 191 1~319 . 2,311 397 3,953 86 59 17 227 138 1 44 4 82 .7,$19. o o 162 162 190 1,500 40 50 600 165 ..,'.2.545 1,939 378 5,800 o 50 50 400 100 100 o o 150 8,967 59,433 11 ,700 ... .11,133 ....$2,64S SUMMARY OF COST FACTORS FOR THE COMING YEAR Printing of statements, envelopes, cards Winter jackets and shirts _ Vehicle parts and gas, oil, lubricants Other Services & Charges Telephone Postage Garage, labor, burden Other communications Auditors fee 1,500 300 1,000 500 5,800 600 86 2,129 Page 145 57,262 o .57262 \ ee,QE.l2 190 1,000 40 300 600 400 . .. ..2.5~ "'" :..::.'-:~....~..:. 2,129 500 5,800 86 50 50 400 130 100 45 o 150 .' ..9A40 o o o .0 Adopted Budget 1995 190 1,000 40 300 600 400 2,530 2,129 500 5,800 86 50 50 400 130 100 45 o 150 9,440 o o 59,756 11 ,700 '71 A56 83.426 59,756 11,700 . . ........'..'.7.1.,., ',.~;e~ ' .,. '. '.. . .~~=.J .'.. .'.'83..426 1995 WATER ADMIN & GENERAL BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlay None ContinQencies & Transfers Administrative overhead Transfer to Data Processing fund 59,756 11 ,700 Capital EQuipment Replacement Fund Purchases None Explanation of Personnel Personnel expenses are shown as labor transfer out; line item 7100. Page 146 CITY OF COLUMBIA HEIGHTS FUND TITLE: WATER UTILITY FUND NUMBER: 601-49449 PROPOSED 1995 BUDGET DEPARTMENT: NON-OPERATING SUPERVISOR: P.W. DIRECTOR DESCRIPTION -- This activity provides for the capital outlay costs for major improvements to water utility-related facilities and equipment. SUMMARY OF BUDGET The overall budget for this activity is $12,750, a decrease of $33,560 from 1994. This is due to a redistribution in the capital _ outlay items needed in 1995 and shifting some of the capital equipment needs to the Capital Equipment Replacement Fund. The cost of items used by both Sewer and Water Utilities are split on a SO/50 basis. CITY MANAGER RECOMMENDATION No additional commentary. Page 147 1995 NON-OPERATING BUDGET NON OPERATING Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 1999 SUPPLIES 2010 Minor Office Equipment 2997 TOTAL SUPPLIES 2999 OTHER SERVICES & CHARGES 4395 Sales Tax on Purchases 4997 TOTAL OTHER SERVICE CHARGES 4999 CAPITAL OUTLAY 5120 Building & Improv. 5130 Imprv.Other Than Bldg. 5170 Office Equipment 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS 7270 Trans Out Cap Equip Replacement 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL NON OPERATING 9997 TOTAL WATER UTILITY 40 0 0 .. '. -. .-. .... . ....... .... ......... .. ." ."...",-,... "... "':40 . '<0' . . '.' .... ......(). o ....:..0. . o o o 0 "'(0 . ..... pO o 14,679 o 799 .........:. '1$.478.. 15,000 . .15.000 ... .30.518 '.'Ul68.472 600 3,536 1,319 2,622 ...........b^""" ..... .. .:<><~D~~')< .)-:: 15,000 .15..000 '23.011 1 .1$0:.548 2,060 . ....~~060 16,300 o 1,050 1 1 ,900 .'.~"O 15,000 . ......15.000 '. ......46.310 1.190.612 800 .. .'.. J~O(). 8,000 o 200 ......... . .....ji:~~g.. 15,000 15.000 27.750 1~304.211 . 800 800 8,000 o 200 3,750 '11 .950 15,000 15.000 27.750 1.304.211 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & CharQes Sales tax on capital items Capital Outlay Pump station #2 - roof Window upgrade @ MSC Invertor for truck Pipe threader/cutter Small equipment & tool replacement 5,000 3,000 750 2,000 1,000 800 Pump station #2 roof is in need of repair due to age of building. Window improvements - replace single pane windows in MSC. ContinQencies & Transfers Transfer out to Capital Equipment Replacement Fund 15,000 Page 148 1995 NON-OPERATING BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital EQuipment Replacement Fund Purchases ITEM DESCRIPTION ORIGINAL ORIGINAL PROPOSED PURCHASE COST COST DATE CITY MANAGER RECOMMEDATION Van #117 Pickup #136 Air compressor #145 1985 1984 1973 9,641 10,915 6,600 33.000 28,560 18,600 25,000 25,000 18,600 0.5 0.5 Capital EQuipment Replacement Explanation #117 Van - This vehicle has been in service for 10 years and is used for water shutoffs, meter repairs and service line problems. Staff requests upgrading this vehicle to a larger step van as the large amount of equipment needed no longer fits well in a standard van. This vehicle could then also be used by personnel as shelter during winter emergency operations. #136 Pickup - This vehicle has been in service for 11 years and is used by crews for transportation of personnel and equipment to work sites. #145 Air compressor - This piece of equipment has been in service for 20 years and is used for a variety of operations. Repair and maintenance has become very time-consuming and expensive. We have been borrowing a compressor from a neighboring community since April 1994 due to unreliability of this compressor. City Manager Cut: $8,000 from cost of the van. City Manager Cut: $3,560 from the cost of the pickup. Explanation of Personnel There are no personnel costs for this department. Page 149 CITY OF COLUMBIA HEIGHTS. MINNESOTA Page 150 REVENUE 1995 SEWER BUDGET SEWER UTILITY Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest On Investments 36211 Int.-Current Value Cr. 36212 Inton Reserve Capacity 36290 Other Misc. Revenue 36293 SAC Charges Collected 36997 TOTAL MISCELLANEOUS 37000 CHARGE FOR CURRENT SERVICES 37210 Sewer Service Charge 37211 Interd. Sewer Charge 37250 SAC. Charge Refund 37270 Interceptor Maint. 39140 Other Ref. & Reimb 39197 TOTAL CHARGE FOR SERVICES 39200 TRANSFERS IN 39220 Transfer Fm Capital Imp 39297 TOTAL TRANSFERS 39997 TOTAL SEWER UTILITY TOTAL EXPENDITURES INC/DEC TO RETAINED EARNINGS BEGINNING RETAINED EARNINGS PRIOR PERIOD ADJUSTMENT 1993 RETAINED EARNINGS ADJ. DEP ON CUSTOMER CONTR. ADD: CAP IMP TO BE DEP. ENDING RETAINED EARNINGS o 6.624 60 63 o .... . . ..... .6..741 1,037,768 2,962 o o 11 ,935 .... .'.1.052,665 8,882 5.998 60 o 6,700 . .......2....640. . ..q. . . . ..,.......'....,{:. ..,~ ... . . . 1.018,654 3,056 o o o 1.02j.710 o 5,347 o o o ........$.347. 880,111 2,200 50 o o . H8$2.361 . 8,500 5,500 o o o .14.QQO 1,018,654 3200 o o o . .. j,G21.S54 523,319 37,994 0 0 H523.319 .~7~~..t ....... ....:... ..:......... ....() 0 . . .....1~582.731 .' .t.ottt~ . .. "/Di;708 .......:...1,035.$54 . 1.112.938 469,793 918,972 o 1 ,388,765 38,935 13,121 .'.1A4G.821 Revenue Narrative 1,135;702 (54,358) 1,440,821 138,262 1,386,463 38,935 8,477 '1;572..137 . ..- .... . ..... 1.1172,502 . (284,794) 1,369,773 o 1,084,979 38,935 9,350 .....li13$.264 . J.~'74.888 (239,034) 1,287,343 o 1,048,309 38,935 17,550 t .104.194 . 8,500 5,500 o o o 14,000 1,018,654 3200 o o o 1.021 ,854 o o 1.035 ,854 1.274.888 (239,034) 1 ,287,343 o 1,048,309 38,935 17 ,550 1.104 .194 All revenue in the Sewer Fund is generated from user fees to customers. Sewer rates are based on the amount of water consumed. On residential rates, there is a minimum and maximum charge. Commercial rates do not have a maximum charge. The City's costs in the Sewer Fund (primarily for sewage disposal through the Metropolitan Waste Control Commission) have greatly increased since the last rate increase to customers. Based on this, it is essential that the City Council consider a rate increase in the Sewer Fund. Page 151 CITY OF COLUMBIA HEIGHTS FUND TITLE: SEWER UTILITY FUND NUMBER: 602-49450 PROPOSED 1995 BUDGET DEPARTMENT: COLLECTIONS SUPERVISOR: P.W. DIRECTOR DESCRIPTION This activity provides for maintenance of the City's sewer collection system. Included in this activity group are repairs of manholes, main and lateral sewer lines. lift stations and drainage ponds. The City's sewers are regularly checked using televising equipment and cleaned using the redder and vactor. Annual sewer flows are between 550-600 million gallons to MWCC tor treatment. SUMMARY OF BUDGET The overall budgeted amount for this activity is $394,190, an increase of $13,463 (3.5%). The personnel costs total is $1,709 over 1994 due to movement through the step system. Supply costs have decreased $4,163 from 1994, primarily due to elimination of the sanafoam operation as the vactor equipment has reduced the need for this type of maintenance. Other services increased $15,917 due to increases to depreciation on equipment and garage labor charges. CITY MANAGER RECOMMENDATION The Sewer Collections Budget will increase by approximately $11,000 due primarily to an increase in depreciation on equipment and improvements. The budget anticipates the elimination of the SanaFoam Program at a cost of $10,400. Additionally. the Silver Lake Lift Station controls and telemetry are recommended to be updated at a cost of $2,500. Page 152 1995 COLLECTIONS BUDGET COLLECTIONS Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1030 1070 1700 1997 1999 2000 2010 2011 2020 2160 2161 2171 2172 2173 2280 2282 2990 2997 2999 3050 3105 3120 3210 3250 3310 3320 3500 3600 3800 3840 4000 4020 4050 4100 4300 4330 4376 4390 4395 4910 4920 4930 4940 4997 4999 5130 5170 5180 5997 9997 PERSONAL SERVICES Vac. & Sick Accrual Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Minor Office Equipment Minor Computer Equipment Computer Supplies Maint.& Const.Mat. Chemicals General Supplies Uniforms Protective Gear Vehicle Repair& Part Gas,Oil,Lubricants Comm.Purch.for Resal TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Ed Act. Educ.Reimbursement Telephone & Telegraph Other Communications Local Travel Expense Out of Town Travel Expense Legal Notice Pub!. Insurance & Bonds Utility Services Utility - Refuse Repair & Maint. Services Honeywell Maint Garage,Labor, Burd Rents & Leases Misc. Charges Subscription,Memb. Misc. Civic Affairs Taxes & Licenses Sales Tax on Purchases Building Depreciation Dep. On Improvements Equipment Depreciation Office Furn. Dep. TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Improv Other Than Bldg Office Equipment Other Equipment TOTAL CAPITAL OUTLAY TOTAL COLLECTIONS 835 (4,561 ) 0 0 0 78,283 75,629 106,860 106,887 106,887 ~?,599 .... 37,866 45,299 ....... 4E),983 .. . 46,983 . .... .108;934- "'152.159.' .. . .... '.153~870.. 153.870 ....<116.117 790 544 800 800 800 0 50 150 150 150 0 64 500 500 500 116 50 500 500 500 6,204 3,680 7,000 8,500 8,500 8,451 675 10,400 0 0 7,602 7,220 10,340 12,340 12,340 271 287 345 15 15 0 129 500 500 500 2,542 3,749 3,488 3,700 3,700 2,752 2,641 3,221 3,176 3,176 0 0 300 300 300 . '. . 28.728 "1~toe9 .. '..31.544 ... '30.481 30 ,481 1,641 500 50 297 34 31 o 26 4,800 7,533 o 1,239 o 4,641 26,025 30 150 o 1,876 1,064 1,701 69,940 23,325 17,522 "12.425H 463 422 1,945 .................2......830..... ..:................:....: ,l' .'. .. .' '310.100 . Page 153 692 57 50 817 23 o o o 16,851 8,554 o 3,932 14,979 8,313 27.329 o 59 189 28 1,643 1,756 72,055 27,963 11,471 .......\...,.,7$1..... o 370 260 ...........130. ...........,...............,.. ", . ~ ., ..... .. .............i2i.4ht..... 2,250 1,050 265 865 90 110 950 50 17,272 o 1,128 8,725 7.564 5,550 33,895 100 195 o o 3,310 1,701 69,483 18,995 17.476 /.........,9f;024 2,250 720 300 535 150 110 1,200 50 17,704 o 1,128 6,200 14,979 8,740 34,560 100 195 200 30 4,545 1,756 72,055 27,963 11 ,471 .............. .. . -..-" ..... . ......206....... '94". ... . ... .... ," .-::<:<:: . .......~,.-:-_..::..:... .:. o o o ." .. ."0." ,'::".:,:"" .......:.:>..:.: .. I... _' ::::. ...380......"1;..7.. i?.. ....(2.. o o o ............. "'0" . .. .... . :-..:.,>. ::-....... ..,....::,.: ...........3S1~. 2,250 720 300 535 150 110 1,200 50 17,704 o 1,128 6,200 14,979 8,740 34,560 100 195 200 30 4,545 1,756 72,055 27,963 11,471 206;941 o o o o . .. '391.292 1995 COLLECTIONS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Maint. & construction supplies Chemicals General supplies Radder supplies Vactor supplies Vehicle repair & parts Gas, oil, lubricants 8,500 2,900 2,340 9,000 1,000 3,700 3,176 Other Services & CharQes Expert & professional services Refuse pick up Silver Lake lift controls Misc. repairs Surveillance system repairs 2,250 1,128 2,500 1,100 2,500 Garage labor Garage space rental Sales tax Depreciation, bldg/equip Calibrate oxygen sensors 8,740 32,885 4545 113,234 1,000 Silver Lake lift controls and telemetry are in need of updating. Capital Outlay None ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases None Explanation of Personnel 1994 1995 FTE. TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL EMPLOYEE : SALARIES FRINGE COMP SALARIES FRINGE COMP 1994 1995. & FRINGE & FRINGE P.W. Director 9,273 4,080 13,353. 9,457 4,157 13,614 P.W. Supt 9,812 4,312 14,124, 9,907 4,355 14,262 Admin. Asst. 5,766 2,534 8,300 5,828 2,562 8,390 P.W. Secretary 4,222 1,856 6,078 3,437 1,511 4,948 Clerk Typistll/Purch. Clerk 4,728 2,018 6,746 4,355 1,914 6,269 Foreman 16,181 7,050 23,231 16,916 7,436 24,352 Maint II (3) 44,945 18,676 63,621 44,956 19,760 64,716 Maint I 1 1 ,933 4,773 16,706 12,031 5,288 17,319 TOTAL 3.33 3.33 106,860 45 .299 152,159 106.887 46.983 153.870 Page 154 CITY OF COLUMBIA HEIGHTS FUND nTlE: SEWER UTILITY FUND NUMBER: 602-49480 PROPOSED 1995 BUDGET DEPARTMENT: DISPOSAL SUPERVISOR: P.W. DIRECTOR DESCRIPTION -- This activity provides for payments to the Metropolitan Waste Water Commission for treatment of sanitary sewage. SUMMARY OF BUDGET This budget is increased $85,675 from 1994. This represents a 5% increase in treatment costs, partially offset by a decrease in estimated volume, and the loss of sewer line credits (line transfer is paid off), and the lack of rebate on 1993 rates. CITY MANAGER RECOMMENDATION The cost of operation, coupled with MWCC costs and flow changes, have resulted in an operating deficit for the Sewer Budget. The ending fund balance by 1993 will reach a three-year low of $966,531, or a projected change in equity reduction of $466,000 over a three-year period. Policy Direction: It is recommended that the City Council implement a sewer rate increase aimed at leveling off the operating deficits for the Sewer Fund. It may not be realistic to reinstate previous year losses in equity. City Staff should first begin by preparing for City Council review a five-year operating pro forma for the Sewer Fund. Page 155 1995 SEWER DISPOSAL BUDGET DISPOSAL Actual 1992 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 1999 2900 2997 9997 Supplies Actual 1993 SUPPLIES Metro Sewer Bd.Chg. TOTAL SUPPLIES TOTAL DISPOSAL ?:~:~i:.p'...'..'.'.::~;;. ..\..:~~g:~ .. ...... .~::= 1{)4,124698.277.&1(UJ~ <1S$,E)()O SUMMARY OF COST FACTORS FOR THE COMING YEAR Treatment charges 756,600 Other Services & CharQes None None CapitalOutlav Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Explanation of Personnel There are no personnel costs associated with this department. Page 156 756,600 756.600 756.600 CITY OF COLUMBIA HEIGHTS - FUND nTLE: SEWER UTILITY FUND NUMBER: 602-49490 PROPOSED 1995 BUDGET DEPARTMENT: ADMIN a GENERAL SUPERVISOR: FINANCE DIRECTOR DESCRIPTION The administration department of the Sewer Utility fund accounts for one-third of the costs associated with the utility billing process and one-half the costs associated with meter reading. The remaining costs for utility billing are allocated proportionately to the Water & Refuse utility funds, and the remaining costs for meter reading are allocated to the Water fund. SUMMARY OF BUDGET The total budget for sewer administration increased by $1,441. Supplies increased by $485 due to budgeting a second car for meter readers, and to budgeting winter jackets for meter readers. Other services and charges increased due to ~~Jdgeting of the second car, increased audit fees, and communications costs for cellular phone and pager for meter readers. CITY MANAGER RECOMMENDATION For years, the cost of maintaining and improving the City's storm sewer system has been funded from the Sewer Collections Budget. In part, the logic was to offset the cost of reducing rain water/runoff infiltration. The inclusion of storm sewer cost has contributed significantly to the overall sewer operating deficit, as the City in the recent past has incurred a number of significant storm water improvement projects and/or maintenance costs. Of course, the elimination of the storm water maintenance/improvement costs from the Fund will require an alternative source of funding. Policy Direction: It is recommended that City Staff prepare a report offering altematives to the current practice of funding storm water maintenance and improvements from the Sewer Fund. Alternatives could include a storm water surcharge and a proportionate split of the sewer infrastructure funds that are dedicated to finance capital improvements for the Fund. Page 157 1995 SEWER ADMIN Be GENERAL BUDGET City Manager Adopted ADMINISTRATION & GENERAL Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 1999 SUPPLIES 2000 Office Supplies 82 95 190 190 190 2030 Printing & Printed Forms 1,148 916 1,500 1,500 1,500 2171 General Supplies 0 26 40 40 40 2172 Uniforms 42 0 50 300 300 2280 Vehicle Repair & Parts 253 130 600 600 600 2282 Gas, Oil, & Lubricants 64 191 165 400 400 2997 TOTAL SUPPLIES .. ",1.sa; ,1.358 ' ' .2~545 "a.()3C) , 3.030 2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 1,616 1,942 1,939 2,129 2,129 3210 Telephone & Telegraph 626 397 378 500 500 3220 Postage 3,150 3,953 5,800 4,800 4,800 3250 Other Communications 0 86 0 86 86 3310 Local Travel Expense 434 59 50 50 50 4000 Repair & Maint.Serv. 0 16 50 50 50 4020 Honeywell Contract 13 0 0 0 0 4050 Garage, Labor,Burden 410 184 400 600 600 4100 Rents & Leases 56 138 100 130 130 4300 Misc, Charges 0 0 100 100 100 4330 Subscription & Membership 0 44 0 45 45 4395 State Sale's Tax 64 89 150 150 150 4997 TOTAL OTHER SERVICE CHARGES '$.369 '~.9Q$ , , .8.967 8,640 ' $.640 4999 CAPITAL OUTLAY 5180 Other Equipment 0 162 0 0 0 5997 TOTAL CAPITAL OUTLAY () 162 0 '0, 0 6999 CONTINGENCIES & TRANSFERS 7100 Transfers Out-Labor 51,835 57,261 59,433 59,756 59,756 7370 Trans To Data Processing 0 0 1 1 ,700 11,700 11,700 8997 TOTAL CONTINGENCIES & TRANSFERS 51 ~$35 .,,'t2.e1 '7:1/13$ 11;456 71.456 9997 TOTAL ADMINISTRATION & GENERAL 59.793 65.639 , ,.,a~.645 ' , 83J~6 83,126 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Printing of statements, envelopes, cards 1,500 Winter jackets and shirts 300 Vehicle parts and gas, oil, lub 1,000 Other Service & CharQes Telephone Postage Garage, labor, burden Other communications Auditors fee 500 5,800 600 86 2,129 Capital Outlay None Page 158 1995 SEWER ADMIN a GENERAL BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) ContinQencies & Transfers - Administrative overhead Transfer to Data Processing fund 59,756 11 ,700 Capital E;9lJipment Repl_ac~l11ent Fund Purchases None Explanation of Personnel Personnel costs are shown as Transfer Out - Labor, line item 7100. Page 159 CITY OF COLUMBIA HEIGHTS FUND TITLE: SEWER UnLlTY FUND NUMBER: 602-49499 PROPOSED 1995 BUDGET DEPARTMENT: NON-OPERATING SUPERVISOR: P,W. DIRECTOR DESCRIPTION This activity covers the construction and/or major reapirs of the City sewer collection system. SUMMARY OF BUDGET The overall budget for this activity is $44,470. Major items are the replacement of oxygen monitors required by OSHA for working in confined space, tractor for televising unit which will reduce the manpower for televising lines by one person, and safety improvements to the Silver Lake lift station generator building. CITY MANAGER RECOMMENDATION No additional commentary. Page 160 1995 NON-OPERATING BUDGET NON OPERATING Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 1999 SUPPLIES 2010 Minor Office Equipment 2997 TOTAL SUPPLIES 2999 OTHER SERVICE CHARGES 3041 Attorney Fees-Civil Process - 400.0 Repair & Maint Services 4395 Sales Tax on Purchases 4997 TOTAL OTHER SERVICE CHARGES 4999 CAPITAL OUTLAY 5120 Building & Improv. 5130 Imprv.Other Than Bldg. 5150 Vehicles 5170 Office Equipment 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY - 6999 CONTINGENCIES & TRANSFERS 7270 Trans Out Cap Equip Replacement 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL NON OPERATING 9997 TOTAL SEWER UTILITY 40 0 100 100 100 '.40.. 0 .. .. ..100 .100 10.0 0. 13,637 0 0. 0 2,990 0 0 0 0 0 0. 3,755 1,220 1,220 2.990 1$~6$7 >3;155 .1220, 1,220 6,242 60.0 1,800 10,500 10,500 3,371 3,536 600 0. 0 0 0 0 0 0 156 949 1,050 0 0 522 2,600 d 5,900 7,050 7,050 10.291 7.685 .. '.,$,$50 17.550 17.550. 25,000 25,000 25,000 25,000 25,000. 25;000 ."25 000 .' ......i:2S;OOO .--. ~5.000 25.000. d .:.....:,.1.,,: 38.321 '~;322 .$l;205 43.870 43,870 , .112"938 ..1ja5.102 "'1]12.502 1;214.888 1.274.888 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & CharQes Sales tax 1,220 Capital Outlay Replace 2 gas detector meters Replace 2 magnetic locators Power invertor Window improvements @ MSC Storage shelving @ MSC 5,000 1 ,400 750 3,000 500 Silver Lake lift: Repair windows & roof safety equip - guard Misc. small tools & equip Sullivan lift: Replace interior paneling 5,000 600 2,000 Silver Lake lift bldg - emergency generator building is in need of maintenance and safety repairs. Gas detectors - OSHA confined space entry requires oxygen meters be used. Existing units are over 10 years old and need constant recalibration. Window improvements - replace single pane windows in MSC. City Manager cut $600 for misc. small tools and equip. Page 161 1995 NON-OPERATING BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases ITEM DESCRIPTION ORIGINAL PURCHASE DATE ORIGINAL PROPOSED COST COST CITY MANAGER PROPOSED #136 Pickup 1984 10,915 28,560 25,000 0.5 #145 Air compressor 1973 6,600 18,600 18,600 0.5 #149 Pickup chassis for Radder (#149) 1965 2,200 28,000 24,000 Tractor for T.V. unit 6,800 0 Capital EQuipment Replacement Explanation #136 Pickup - This vehicle has been in service for 1 1 years and is used by crews for transportation of personnel and equipment to work sites. #145 Air compressor - This piece of equipment has been in service for 20 years and is used for a variety of operations. Repair and maintenance has become very time-consuming and expensive. We have been borrowing a compressor from a neighboring community since April 1994 due to the unreliability of this compressor. #149 Pickup chassis for Radder - This chassis has been in service for 30 years. Although not much mileage is put on it, the age of the chassis has made keeping this important piece of equipment in running order. Tractor for T.V. Unit - would reduce crew size needed for televising sewer lines by one person. City Manager Cut: $3,560 from cost of the pickup City Manager Cut: $4,000 from the cost of the pickup chassis for rodder. City Manager Cut: $6,800 for the tractor for TV. unit. Explanation of Personnel There are no personnel costs for this department. Page 162 REVENUE 1995 REFUSE BUDGET REFUSE UTILITY Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33422 State Grant 33600 County Abate Funds 33997 TOTAL INTERGOVERNMENTAL REV 36000 MISCELLANEOUS 36210 Interest on Investment 36290 Other Misc. Revenue 36997 TOTAL MISCELLANEOUS 37000 CHARGES FOR SERVCIES 37310 Refuse Service Charge 37311 Interd Refuse Charge 39197 TOTAL CHARGES FOR SERVICES 39200 TRANSFERS IN 39202 Transfer Fm Recycling 39297 TOTAL TRANSFERS 39997 TOTAL REFUSE UTILITY TOTAL EXPENDITURES INC/DEC RETAINED EARNINGS BEGINNING RETAINED EARNINGS RETAINED EARNINGS ADD; CAPITAL IMP TO BE DEP ENDING RETAINED EARNGINGS 000 0 29,856.):4o.!~~2 ..:i$d::K .... ..29,340 . . ....... ....'.;856. ......4.0.192. .. ><..'\29.340' 16,780 29,681 18 6 .... .>}16,798. .... ....>19.681 .. o o ....... .' .... ... "0 . 29,000 o '2Q~bOO .. o 29,340 29,340 29,000 o .29,000 1,431,935 1,494,914 1,482,132 1,336,020 1,336,020 ....t~~:$. ....>...1;$tS:;$ ....J.~.:~ ":1;~~1;$'.""1.~~::~ Interdepartmental $21,935 is monies received from City departments for refuse services. o "'0 · . '1.496.24'0 000 ......... (f .. . . PO...... ."0 ., .... . '. ........ 1.586.455' .' ..'~529,864 .1,416;295 .... . .. ... : .,~40i4,7$() 91 ,460 470,228 561,688 4,832 . . 566.520 . .. . '1.$~1.,568 8,296 622,517 630,813 o i '.6$(>.813 t,309~75S 106,537 761,504 868,041 o . . .... S68.04.1 . o o 1.416,295 1;309,758 106.537 761,504 868,041 o 868.041 County Abatement Funds = $29,340 based on number of households (7,827) times 3.11 = $24,340 added to base of 5,000. Money is reimbursed for funds spent over and above the City's revenue for recycling and yard waste. .' '1,399.167 186,688 566,520 753,208 o 153208 ..... Revenue Narrative Refuse service charge $1,015,509 is monies received from residents' recycling and yard waste billing. Page 163 CITY OF COLUMBIA HEIGHTS FUND TITLE: REFUSE FUND NUMBER: 603-49520 PROPOSED 1995 BUDGET DEPARTMENT: REFUSE - COLLECTION SUPERVISOR: ASST. TO CITY MANAGER DESCRIPTION This activity administers the refuse collection and disposal contract of the City and the billing for same. The City currently has a three year contract with Woodlake Sanitary Services, Inc. for collection and disposal, which runs through December, 1996. On average, 5,666 residences are on unlimited service, 242 residences are on limited service and 191 residences are on Senior Citizens rate. Additionally, 128 multiple dwellings and 9 City facilities are receiving dumpster service. As recycling efforts continue, the amount of garbage collected is decreasing and now averages 604 tons per month. SUMMARY OF BUDGET The refuse collection and disposal budget decreased by $203,717 from 1994 to 1995. This decrease is mainly due to no increase in tipping fees occurring in 1994 as had been anticipated and, in fact, a reduction occurring. Even with a 3% increase over projected 1994, expert and professional services decreased by $222,186. Increases on insurance and bonds and transfers out-labor (due to progression through wage schedules), a solid waste management charge of $5,231 to City facilities, and a $11,700 transfer to Data Processing resulted in a net decrease of $203,717. CITY MANAGER RECOMMENDATION The Refuse Collection and Disposal Budget was based upon the pro forma that was prepared for the rate adjustments in 1994. The reductions in rates were primarily due to contractor pass-through of the Anoka County tipping fee reduction. Policy Direction: City Staff has discussed the possibility of further reductions in the low-volume rate that the City offers. Essentially, this would provide an incentive for recycling. It is recommended that this issue of the low volume rate structure, together with the County's reimbursements under the SCORE funding, be further examined in 1995. Page 164 1995 REFUSE-COLLECTION BUDGET COLLECTION & DISPOSAL Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 1999 SUPPLIES 2000 Office Supplies 78 78 95 95 95 2020 Computer Supplies 6 0 0 0 0 2030 Printing and Printed Forms 993 362 750 750 750 .... .,.".. .- .'_.... ..... ". 845 .. ..H'84s 2997 TOTAL SUPPLIES . .....1~071 ......440 845 2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 1,043,886 1,053,090 1,109,570 887,384 887,384 3210 Telephone & Telegraph 627 499 155 155 155 3220 Postage 3,150 3,353 2,900 2,900 2,900 3310 Local Travel Expense 0 2 100 100 100 3420 Advertising Enterprises 89 0 0 0 0 3430 Advertising Other 102 15 355 355 355 3600 Insurance & Bonds 1,025 3,880 3,977 4,077 4,077 4100 Rents & Leases 400 42 300 300 300 4390 Taxes & Licenses 0 0 0 5,231 5,231 4395 State Sales Tax 70 27 100 100 100 4997 TOTAL OTHER SERVICE CHARGES 1;049.349 1.060.908 . '1.117,457 . . ..' .....900.,602 900.602 6999 CONTINGENCIES & TRANSFERS 7100 Transfers Out-Labor 43,683 40,562 50,996 52,434 52,434 7370 Transfer Out-Data Processing 0 0 0 11,700 11,700 8997 TOTAL CONTINGENCIES & TRANSFERS 43.683 40.562 . '50.996 . "64.134 64,134 - 9997 TOTAL COLLECTION & DISPOSAL 1 ,($4.1 OS 1.10t;$1Q '1.109,298 965.581 96S,5e1 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies 1/6 cost of misc. office supplies for utility billing 1/6 cost of envelopes & statements for utility billing 95 750 Other Services & CharQes 1/6 of postage costs for utility billing City newsletter Solid waste management charge to City facilities Contracted refuse collection services Audit expense Liability & property insurance 2,900 2,355 5,231 886,319 1,065 4,077 Capital Outlay None Continaencies & Transfers Transfers out of various staff time engaged in refuse activities Transfer to Data Processing 52,434 11,700 Page 165 1995 REFUSE-COLLECTION BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CO NT) Capital EQuipment Replacement Fund Purchases None Explanation of Personnel Personnel costs are shown as a Transfer Out - Labor; line item 7100. Page 166 CITY OF COLUMBIA HEIGHTS FUND TITLE: REFUSE-RECYCLING -- FUND NUMBER: 603-49530 PROPOSED 1995 BUDGET DEPARTMENT: REFUSE-RECYCLING SUPERVISOR: ASST. TO CITY MANAGER DESCRIPTION This activity provides administrative oversight of the recycling contract between the City and Woodlake Sanitary Service, Inc. The City negotiates with the hauler to pick up nine recyclable materials and to maintain a drop-off recycling center which accepts all nine curbside items, plus tires and scrap metal. The volunteer organization receives the proceeds from the center's sale of recyclables. Recycling is available to all residential and multiple unit dwellings in the City. The amount of material collected as part of the recycling program averages 163 tons per month. SUMMARY OF BUDGET The 1995 Recycling budget decreased by $8,220 from the 1994 budget. Recycling and yard waste costs increased by $5,212 due to a 3% contract increase between BFllWoodlake Sanitary Service, Inc. and the City. A decrease was realized by a $3,400 decrease in general supplies (compost bins and parks recycling containers were dropped) and another $1,000 spent in '94 for recycling center refurbishing, which i!. not anticipated in 1995. CITY MANAGER RECOMMENDATION - No additional commentary. Page 167 1995 REFUSE-RECYCLING BUDGET RECYCLING Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1070 1700 1997 1999 2000 2030 2170 2171 2282 2997 2999 3050 3105 3210 3220 3310 3320 3420 3430 3500 3600 3800 3810 4000 4050 4100 4330 4360 4395 4920 4930 4940 4997 4999 5180 5997 6999 7100 7370 7400 8997 9997 PERSONAL SERVICES Interd.Labor Service Allocated Fringe TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Printing & Printed Forms Program Supplies General Supplies Gas, Oil, & Lubricants TOTAL SUPPLIES OTHER SERVICE CHARGES Expert & Prof.Serv. Training & Educ Activiities Telephone & Telegraph Postage Local Travel Expense Out Of Town Travel Advertising Enterprises Advertising Other Legal Notice Publishing Insurance & Bonds Utility Services NSP Utility Repair & Maint Garage, Labor & Burden Rents & Leases Subscription & Membership Prior Period Adjustment State Sales Tax Dep. On Improvements Equipment Dep. Office Furn Depreciation TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Transfers Out-Labor Trans To Data Processing Trans Out To Liquor TOTAL CONTINGENCIES & TRANSFERS TOTAL RECYCLING 1,222 869 4,944 5,182 514 344...1:927.2,073 . '1)1'36 ...... <1.213....... ..EUJ71... . ....7255 11 5,389 o 7,042 o ...... .........12.442 249,657 150 3 945 130 o 709 13 o 1,025 83 o o 167 38 72 o 165 289 483 44 .. "~3.973 . o 3,184 204 412 o .........3....800....... .... . .".. ,.. : ::~:..::: ~ ":-., -:::.. ..~..... __,. "c.. . 239,331 633 197 1,589 151 o 444 192 11 3,880 87 o 159 254 230 189 o 238 289 689 44 ~4$,6()" 125 6,547 215 7,302 o .. . . . ... ..... "':';;'4" '1'.89.':' .:.::".;..:::...;::t...,.{..: ,',.,.: . 257,285 145 580 5,495 330 o 1,365 21 o 3,977 o 98 1,190 72 800 237 o 790 289 689 44 . "~"a,40" .... 125 7,850 400 3,857 35 ...........)121261 262,497 160 155 4,200 300 o 1 ,400 25 11 4,077 o 101 200 75 810 237 o 700 389 689 44 2763)70. .... 4,832 0 0 0 4~8$2.0 .' .... .. pO . . . .. ........ . .0 5,182 2,07~ 7,255 125 7,850 400 3,857 35 12.267 262,497 160 155 4,200 300 o 1 ,400 25 11 4,077 o 101 200 75 810 237 o 700 389 689 44 276,070 o o 37,688 o o . ,., .-.-- -- ....... .'. . '.$.1'.<<S8& . . >.....$10..671. Page 168 38,429 o . ..... 4,231 ...ft.6l$O ............. ..... . - .,..... .-".. .. ...290.280 42,142 11,700 o ..:::::.... 43,587 o o ......a::rJ. . 43,587 o o 43.587 '339.179 1995 REFUSE-RECYCLING BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Printing & printed forms Recycling share of utility billing Design, layout recycling brochure Educational flyers Printing of recycling brochure 750 1,000 1,100 5,000 General Supplies Recycling ctr refurbishing Propane Curbside recycling bins Promotional materials Clean-up day hats, buttons, t-shirts Recycling container liners 760 227 2,000 500 400 350 Other Services & CharQes Recycling & yard waste contract City newsletter 2 newspaper ads Postage Signs repainted @ recycling center 262,497 1.250 240 4,200 820 Training conference Rents & leases Repair & Maintenance Subscriptions Sales tax 160 810 200 237 700 Capital Outlav None ContinQencies & Transfers Operating transfer out Admin. Labor 43,587 Capital EQuipment Replacement Fund Purchases None Explanation of Personnel Personnel costs are shown as Tranfer Out. Labor; line item 7100. Page 169 CITY OF COLUMBIA HEIGHTS FUND TITLE: REFUSE-HAZARDOUS WASTE FUND NUMBER: 603-49540 PROPOSED 1995 BUDGET DEPARTMENT: REFUSE-HAZARDOUS WASTE SUPERVISOR: ASST. TO CITY MANAGER DESCRIPTION This activity is the handling of hazardous wastes in-house. Such wastes generated by the City of Columbia Heights include fluorescent lamps, solvents, waste automotive fluids and paints. SUMMARY OF BUDGET The 1995 Hazardous Waste budget increased by $942 over the 1994 budget due to increased hazardous materials handling, and training materials. CITY MANAGER RECOMMENDATION No additional commentary. Page 170 1995 HAZARDOUS-WASTE BUDGET HAZARDOUS WASTE Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 PERSONAL SERVICES 1070 Interd Labor Service 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2070 Training & Instruct Supplies 2170 Program Supplies 2171 General Supplies 2173 Protective Clothing & Gear 2175 Food Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 3105 Training & Ed Activities 3310 Local Travel Expense 4300 Misc. Charges 4330 Subscription, Membership 4390 Taxes & Licenses 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 9997 TOTAL HAZARDOUS WASTE 9997 TOTAL REFUSE o 74 0 o 29 0 .<() '.j03H .. .>..0 H' o o o o o ........... ..... ."..... .. . ......0............... . . ..."." on . .... ....::.:.:- ",,:.." o o o o o o o () o '1,404.760 o 45 o o 15 . '\/lOi. ........ o 70 o 1,342 o o 2 .. . 4H 4 . . . -,. . ..............tfl... .' '],517 1.399,n;., o o o o o ...............:.:() o 240 11 3,710 o o o ....<..),.1.... . '3,961 .'1~$2:1 ;568 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Material safety data sheets Barrels for ballasts Gloves and respirator cartridges 120 150 200 Other Service & CharQes Hazardous materials training 95 Fluorescent lamp recycling 500 Hazardous waste generator licenses 161 Hazardous waste handling conference 450 Pump oil tank of contaminated oil 2.000 Dispose crushed oil filters 320 Dispose of solvents 900 Capital Outlav None Page 171 o o . ...>:.......0...... 120 o 170 200 o ..........H......:qGij. 595 450 o 3,220 o 243 o '.. ...... ...... ..4~5<)8 . . '''~998 . .1.$)9 .758 o o o 120 o 170 200 o 490 595 450 o 3,220 o 243 o 4,508 4,998 1.309 ,758 1995 HAZARDOUS-WASTE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases None Explanation of Personnel There are no personnel costs shown for this department. Page 172 REVENUE 1995 LIQUOR BUDGET LIQUOR FUND Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 30000 36200 36210 36231 36290 36297 37000 37700 37720 37725 37726 37728 37729 37730 37739 37740 37797 37800 37800 37820 37825 37826 37828 37829 . 37830 37839 37840 37897 37900 37920 37921 37923 37924 37925 37926 37928 37929 37930 37939 37940 37997 39000 39101 39102 39110 39120 39140 39197 REVENUE MISCELLANEOUS Interest On Investments Commissions Other Misc. Revenue TOTAL MISCELLANEOUS LIQUOR STORE SALES TOP VALU Discounts Liquor Beer Wine Misc. Taxable Non-Taxable Cigarettes Lottery Cash Over/Short TOTAL SALES TOP VALU LIQUOR STORE SALES #2 Discounts Store #2 Liquor Beer Wine Misc. Taxable Non-Taxable Cigarettes Lottery Cash Over/Short TOTAL SALES STORE #2 LIQUOR SALES HEIGHTS LIQUOR Liquor Cordials 15% items 10% Markdowns Beer Wine Misc. Taxable Misc. Non Taxable Cigarettes Lottery Cash Over/Short TOTAL SALES HEIGHTS LIQUOR NON REVENUE RECEIPTS Gain/Loss fixed asset Recovery of loss Bad Checks Collected Recovery damage City Property Other Ref. & Reimbursements TOTAL NON REVENUE RECEIPTS 46,745 o 3,006 4.~'1S" (5,454) 1,130,400 1,776,771 363,299 63,749 18,649 1 73,425 254,308 .. ........ .J2~182) ".3.712;965 o o o o o o o o o O. 208,851 30,334 12,191 269 617,330 56,947 18,755 4,902 42,555 58,465 ?'..1~~.:.) o o 2,903 o o .. .. .. . ..~riiti~ . .: '. : ..:<:~~:.~~ Page 173 53,052 o ... .... .....S~:i:iH. '. o 1,003,241 1,515,764 326,445 56,575 17,751 200,798 250,153 . ...... . H (2,136) . .'$.368.5'91' 237,837 415,344 90,559 15,277 4,352 36,094 15,273 (190) 814.54& 255,432 o o o 606,773 55,572 18,447 4,633 36,523 45,176 . ..................(1,~89). .'.02'''' o o 1,676 o 1,482 ($)U)8 .... .... 40,000 o o . . '''hOO.'' O' ..:::':.:,':.v~.. ..:'. :'_ ..: o 1,288,064 1,907,422 420,334 61 ,617 41,078 179,653 252,241 (21 Q()()} . ..4ft48.409. o 601 ,200 936,800 186,800 35,400 10,800 94,000 135,200 (200) . ..'2~0Q0,o()Q 127,059 92,564 o o 914,826 117,128 21 ,696 8,775 36,542 51,442 .. ... (1 ,000) ./4,,";032. o o 2,500 o o .2;&$0 .... 20,000 o o '.H..~O.OOb. .' ...... o 1,118,884 1,677,680 351,000 58,109 14,527 223,592 225,000 . ... ... (2 ,COO} ....... ..3;eee~1:92 o 423,868 702,096 145,468 23,354 5,838 58.244 18,330 (200) '..1,31'9.998 326,584 o o o 725,520 62,112 21 ,123 5,281 43,776 43,000 (1,100) ....4;226.2ge . o o 1,800 o o "1;800 . 20,000 o o @.OOO o 1,118,884 1,677 ,680 351,000 58,109 14,527 223,592 225,000 . ....... (2,OOO) .. '3~666,792 o 423,868 702,096 145,468 23,354 5,838 58,244 18,330 (200) 1,376,998 326,584 o o o 725,520 62,1 1 2 21,123 5,281 43,776 43,000 ." H.."(1 ,100) . .... .1.226;296 o o 1,800 o o '1;800 REVENUE 1995 LIQUOR BUDGET LIQUOR FUND Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 39200 TRANSFERS IN 39202 Transfer in fm Recycling 39297 TOTAL TRANSFERS IN 39997 TOTAL LIQUOR FUND o 4,231 0 0 0 '.':i~S75.b= :;~;:=.ll.~.j~H~~~=' ~6.291.= _ _ :~?:~<~:i(\:">~>,:~':":""'::: '. _ . :.}::/~. .,.:::... _ ,::.:~. _.... ",,,:, _ _ COST OF GOODS SOLD 3,924,647 4,273,140 6,051,160 5,116,461 5,116,461 OPERATING EXP W/O CAP EQUIP 552,127 743,810 1,085,164 825,845 825,845 OPERATING INCOME 398,303 253,144 423,617 349,580 349,580 CAPITAL OUTLAY 4,494 204,538 34,000 35 ,500 35,500 TRANSFERS 202,130 193,853 204,106 277,602 277,602 INC/DEC TO CASH FLOW 191,679 (145,247) 185,511 36,478 36,478 BEGINNING RETAINED EARNINGS 1,100,473 1,296,646 1 ,567,208 1,541,448 1,541 ,448 ADD; CAPITAL IMP TO BE DEP 4,494 204,538 34,000 35,500 35,500 ENDING RETAINED EARNINGS \t~296.646 1.355.937 1.'18$.119 ....... '1;&13.426 '.. . . 1.013.426 Revenue Narrative Revenue in this fund are from sales generated from the three municipal liquor stores. The 1994 Adopted Budget revenues were overstated, and the 1995 projected revenues are more in line with actual revenue generated in 1993. · Note: Delivery charges are included in cost of goods sold, not operating expense. Page 174 CITY OF COLUMBIA HEIGHTS __ FUND TITLE: LIQUOR FUND NUMBER: 609-49791 PROPOSED 1995 BUDGET DEPARTMENT: LIQUOR STORE # 1 SUPERVISOR: LIQUOR OPERATIONS MANAGER DESCRIPTION This department is the budget for the liquor store on 44th and Central. This store was opened in December of 1984 and has been very profitable ever since. It was the City's first venture into a large volume-type liquor store. The store offers good pricing in a desirable shopping environment and, because of the competitiveness, has attracted customers from a - wide area, SUMMARY OF BUDGET We are able to hold our budget to levels equal to 1993 and 1994. Personnel cost will only increase by a very small percentage. Other controllable costs are being maintained at previous years' levels. The only major costs would be a - minor sprucing up of the store at 4340 Central Ave N.E. We are expecting to replace the carpeting, front entry tile, do some painting and install additional shelving to display an ever-increasing variety of products. CITY MANAGER RECOMMENDATION Both the 1994 and the 1995 budgets included funds to replace the carpet and tile in this store. At the present time, it is anticipated that the carpet and tile will be replaced in 1994. That will reduce the 1995 budget by approximately $20,000. All other budgeted expenditures are in line with prior years. Page 175 1995 LIQUOR STORE # 1 BUDGET City Manager Adopted STORE #1 Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 100 PERSONAL SERVICES 1010 Regular Employees 1 16,391 124,526 140,430 120,576 120,576 1011 Part Time Employees 76,271 74,335 79,819 74,539 74,539 1020 Overtime-Regular 0 1,200 0 0 0 1030 Vac. & Sick Accrual 2,253 (3,144) 2,000 2,000 2,000 1031 Holiday Pay 3,296 3,103 4,436 5,180 5,180 1050 Severance Pay 0 6,203 0 0 0 1060 Travel Allowance 0 0 1,800 1,800 1,800 1070 Interd.Labor Service 0 38 0 0 0 1080 I nt. Dept. Labor Cr. (8,4 17) (19,050) (44,061 ) (22,659) (22,659) 1210 P.E.R.A. Contr. 7,914 7,888 10,066 8,488 8,488 1220 F.I.C.A. Contr. 15,575 15,963 15,980 14,494 14,494 1225 Flex Benefit F.I.C.A. 0 204 201 0 0 1300 Insurance 7,685 10,113 12,960 10,800 10,800 1510 Worker Comp Ins. Pre 6,981 6,613 6,756 5,589 5,589 1700 Allocated Fringe 0 15 0 0 0 1800 Inter Dept Fringe Cr (3,199) (7,430) (17,184) (9,062) (9,062) 1997 TOTAL PERSONAL SERVICES .. ..224.750 ....~(t571 . .213,~O3 .i>Ztl.145.' . .. .211.74$ 1999 SUPPLIES 2000 Office Supplies 62 114 250 250 250 2010 Minor Office Equip. 0 300 300 300 300 2020 Computer Supplies 163 162 312 250 250 2171 General Supplies 5,420 5,266 6,038 5,700 5,700 2175 Food Supplies 183 90 300 300 300 2199 Delivery Charges 10,808 10,334 1 1 ,000 11 ,000 11 ,000 2997 TOTAL SUPPLIES . '1a.~. .... ']$,_ . '18;200 . '. . 17.$QO 17,800 2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 1,299 1,570 1,617 1,665 1,665 3105 Training & Educ Activities 87 132 400 400 400 3210 Telephone & Telegraph 2,660 2,122 3,000 2,500 2,500 3220 Postage 314 314 200 350 350 3310 Local Travel Expense 44 29 75 75 75 3320 Out of Town Travel Expense 359 257 700 700 700 3420 Advertising Enterprise 3,536 2,962 10,000 8,000 8,000 3500 Legal Notice Publishing 0 0 0 0 0 3600 Insurance & Bonds 14,000 11,160 11,439 11,725 11,725 3800 Utility Services 22,297 (2,042) 0 0 0 3810 Utility - NSP 0 0 0 0 0 3830 Utility - Gas 0 0 0 0 0 3840 Utility - Refuse 0 0 1,000 1,000 1,000 4000 Repair & Maint.Serv. 5,369 4,826 9,300 7,635 7,635 4020 Honeywell Maintenance Contract 260 28,780 26,741 28,780 28,780 4100 Rents & Leases 102,094 102,212 103,035 102,177 102,177 4300 Misc. Charges 3,909 3,715 4,692 3,700 3,700 4310 Credit Card Fees 3,027 3,052 3,350 3,600 3,600 4330 Subscription, Memb. 358 174 400 195 195 4360 Prior Period Adjustment 3,400 0 0 0 0 4390 Taxes & Licenses 290 103 265 265 265 4395 State Sales Tax 952 411 2,365 1,500 1,500 Page 176 1995 LIQUOR STORE # 1 BUDGET STORE #1 Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 4910 4920 4930 4940 4997 4999 5120 5170 5180 5997 9997 Supplies Building Depreciation Dep. On Improvements Equipment Depreciation Office Furn. Dep. TOTAL OTHER SERVICE CHARGES CAPITAL OUTLAY " Building & Improvement Office Equipment Other Equipment TOTAL CAPITAL OUTLAY TOTAL STORE #1 o 8,809 11,941 784 ........ ....... "....... ............<iia.st...itn. .. :.;:;.:::::.:'..:>~:~:..:,-~' o o (753) \ i.. 426=> 30 8,809 20,831 577 ..........,90,024 900 474 5,959 .:1i$33d 'd434..200 75 7,358 19,775 520 . .. - ". ..... '/2a1~'95 30,000 500 2,000 .32500 .. · <:M;:04n. ,. o 8,809 1 1 ,966 833 ...200.lSt........ 25,000 500 3,000 4C::g SUMMARY OF COST FACTORS FOR THE COMING YEAR Paper bags Cash register tape Cleaning supplies Misc. supplies Office supplies Delivery of merchandise Other Services & CharQes Audit fees Telephone Retail liquor convention Advertising Insurance & bonds Repairs on cooler Repairs on cash register Capital Outlav Carpet & tile Misc. updating of interior Possible replacement of various equipment, i.e shopping carts Fax machine 4,500 300 300 400 250 11,000 1,065 2,500 700 8,000 11,725 2,500 3,000 20,000 10,000 1,500 500 Carpet & tile: The original carpet and tile are from 1984 when the store opened. Misc: Paint, additional gondolas and racks for a clean new look to the store, and possible replacement of broken and stolen shopping carts. Page 177 Carpet cleaning Honeywell contract Rent Misc. charges Credit card fees State sales tax Depreciation 75 7,358 19,775 520 .201,995 30,000 500 2,000 .32.500 '4,64,040 3,000 28,780 102,177 4,000 3,600 1,500 27,728 1995 LIQUOR STORE # 1 BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Contingencies & Transfers None Capital EQuipment Replacement Fund Purchases None Explanation of Personnel 1994 1995 F.T.E. TOTAL TOTAL TOTAL I TOTAL TOTAL TOTAL I EMPLOYEE SALARIES FRINGE COMP ! SALARIES FRINGE COMP .1994 1995 & FRINGE & FRINGE Liquor Manager 1.00 1.00 58,302 12,732 71,034 56,648 15,358 72,006 Asst Liquor Manager 1.00 1.00 32,714 8,122 40,836 30,024 8,705 38,729 Store Supervisor 1.00 1.00 24,852 6,947 31,799 25,428 9,120 34,548 Store Supervisor(1/3) 95 0.33 0.33 24,852 6,947 31,799 8,476 1,733 10,209 Cashiers & Stockers ' 4.00 4.00 79,819 12,396 92,215 74,539 11 ,434 85,973 Store Sup to Asst. Mgr 4,146 619 4,765 TOTAL · 7.33 7.33 224.685 47.763 272.448 195,115 46.350 241 .465 Page 178 CITY OF COLUMBIA HEIGHTS FUND TITLE: LIQUOR FUND NUMBER: 609-49792 PROPOSED 1995 BUDGET DEPARTMENT: LIQUOR STORE #2 SUPERVISOR: LIQUOR OPERATIONS MANAGER DESCRIPTION The City opened this liquor store at 37th and Stinson in April of 1993. Business at the store in the first part of 1993 was very slow; however, towards the end of 1993 and continuing into 1994, business has picked up significantly and it is anticipated that this will be a profitable store in future years. SUMMARY OF BUDGET We are able to hold our budget to levels equal to 1993 and 1994. Personnel cost will only increase by a very small percentage. Other controllable costs are being maintained at previous years' levels. CITY MANAGER RECOMMENDATION The City Manager does not recommend any changes to this department. The profitability of this store is increasing over the 1993 operation, and is anticipated to continue this trend into 1995. It was never anticipated that this store will be as profitable as the store on Central Avenue; however, it is still anticipated that this store will add an increase to the ov.erall liquor operation profitability. Page 179 1995 LIQUOR STORE #2 BUDGET City Manager Adopted STORE #2 Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 100 PERSONAL SERVICES 1010 Regular Employees 0 41 ,521 55,776 65 ,824 65,824 1011 Part Time Employees 0 26,201 54,512 28,350 28,350 1020 Overtime-Regular 0 1,087 0 0 0 1030 Vac. & Sick Accrual 0 888 1,500 1,000 1,000 1031 Holiday Pay 0 1,037 1,790 1,133 1,133 1070 Interd.Labor Service 0 10,653 28,291 14,162 14,162 1080 Int.Dept.Labor Cr. 0 0 0 0 0 1210 P.E.R.A. Contr. 0 2,309 5,021 4,017 4,017 1220 F.I.C.A. Contr. 0 5,609 9,524 6,859 6,859 1225 Flex Benefit F.I.C.A. 0 159 0 0 0 1300 Insurance 0 4,372 6,480 7,560 7,560 1510 Worker Comp Ins. Pre 0 1,288 3,459 2,690 2,690 1700 Allocated Fringe 0 4,301 11,033 5,664 5,664 1800 Inter Dept Fringe Cr 0 0 0 0 0 1997 TOTAL PERSONAL SERVICES .......0 "'Hft.4~5 ........ 177..386 .. . . 1$1~5$ .1$7 .259 1999 SUPPLIES 2000 Office Supplies 0 26 253 100 100 2010 Minor Office Equip. 0 306 300 300 300 2020 Computer Supplies 0 178 150 200 200 2171 General Supplies 0 3,830 3,171 3,300 3,300 2175 Food Supplies 0 0 200 200 200 2199 Delivery Charges 0 3,668 3,000 3,500 3,500 2997 TOTAL SUPPLIES 0 .'8.008 . .' . .7.074 7.600 7,600 2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 0 185 1,570 1,065 1,065 3105 Training & Educ Activities 0 45 0 300 300 3210 Telephone & Telegraph 0 2,001 2,700 2,500 2,500 3220 Postage 0 0 200 200 200 3250 Other Communications 0 9 0 0 0 3310 Local Travel Expense 0 0 75 100 100 3320 Out of Town Travel Expense 0 516 700 700 700 3420 Advertising Enterprise 0 4,699 10,000 5,000 5,000 3500 Legal Notice Publishing 0 46 0 0 0 3600 Insurance & Bonds 0 7,225 7,406 7,591 7,591 3800 Utility Services 0 13,599 0 14,144 14,144 3810 Utility - NSP 0 0 1 1 ,330 0 0 3830 Utility - Gas 0 0 8,362 0 0 3840 Utility - Refuse 0 0 1,000 500 500 4000 Repair & Maint.Serv. 0 6,835 3,230 4,000 4,000 4100 Rents & Leases 0 42,317 51,154 51,610 51,610 4300 Misc. Charges 0 128 4,382 500 500 4310 Credit Card Fees 0 862 2,000 2,000 2,000 4330 Subscription, Memb. 0 174 399 195 195 4390 Taxes & Licenses 0 140 270 270 270 4395 State Sales Tax 0 3,716 1,000 1,000 1,000 4910 Building Depreciation 0 0 0 4,536 4,536 4920 Dep. On Improvements 0 3,168 4,250 445 445 4930 Equipment Depreciation 0 12,157 15,248 18,235 18,235 4940 Office Furn. Dep. 0 20 800 35 35 4997 TOTAL OTHER SERVICE CHARGES 0 'V1',842 ... . 126,o.to. . ....... ...04HJ2e .114,926 Page 180 1995 LIQUOR STORE #2 BUDGET STORE #2 Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 5120 5130 5170 5180 5997 6999 8110 8997 - 9997 Supplies CAPITAL OUTLAY Building & Improvement Improv. Other Than Bldgs Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Vandalism TOTAL CONTINGENCIES & TRANSFERS TOTAL STORE #2 o o o o . .. .......... ..Jr.. 50,267 4,445 175 .. H141 ,940 ......H..'.;827. 5,000 o 500 o ....... ".".... '. .' . ...... >$.;500 o o o o ..... ......... ............,.. ..... . H ....H 'J)P o o o o o .:....(.)::.'.,..... o N3 0 0 0 ..0 .... ..193 ..............lj() 0 Hifi402;$oe ..':$1~i$e>.259il85259,185 SUMMARY OF COST FACTORS FOR THE COMING YEAR Paper bags Cleaning supplies Misc. supplies - Minor office equipment Delivery of merchadise Cash register tape 2,600 200 500 300 4,000 200 Other Services & CharQes Audit fees Telephone Retail liquor convention Advertising Insurance Rent State sales tax 1,065 2,500 700 5,000 7,591 51,610 1,000 None Capital Outlay ContinQencies & Transfers None Page 181 Repair on heating & alc Repair on cash register Carpet cleaning Misc. electrical Utility services Credit card fees Depreciation 1,000 1,000 1,500 1,000 14,144 2,000 23,251 1995 LIQUOR STORE #2 BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital EQuipment Replacement Fund Purchases None EMPLOYEE : Asst Liquor Manager , Store Supervisor Cashiers & Stockers Store Supervisor Explanation of Personnel . F.T.E. i TOTAL i I SALARIES t 1994 1995! I I I 1.00 1.00 i 32,714 : 1.00 1.00' 24,852 ; 1.40 1.40, 54,512 ,0.33 0.33 1994 TOTAL FRINGE 9,275 6,947 8,465 I TOTAL i TOTAL COMP I' SALARIES & FRINGE 41,989 33,053 31,799 25,428 62,977 28,350 8,476 1995 TOTAL FRINGE 8,123 7,140 4,349 1,733 TOTAL COMP & FRINGE 41 ,176 32,568 32,699 10,209 TOTAL 116.652 3.73 3.73 112.078 24.687 Page 182 136.765 95.307 21 .345 CITY OF COLUMBIA HEIGHTS FUND TITLE: LIQUOR FUND NUMBER: 609-49793 PROPOSED 1995 BUDGET DEPARTMENT: LIQUOR STORE #3 SUPERVISOR: LIQUOR OPERATIONS MANAGER DESCRIPTION The City of Columbia Heights built this building and opened this store in 1964. In 1986, the store had significant renovation and improvements with the addition of a new cooler, lighting, and floor tile. This store is operated as a small convenience operation with more profitable markups than the two larger volume stores. Although the store has significantly less __ business than thl? two Top Valu stores, it is very profitable because of the low overhead and higher markups. SUMMARY OF BUDGET We are able to hold our budget to levels equal to 1993 and 1994. Personnel cost will only increase by a very small percentage. Other controllable costs are being maintained at previous year's levels. CITY MANAGER RECOMMENDATION No additional commentary. Page 183 1995 LIQUOR STORE #3 BUDGET City Manager Adopted STORE #3 Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 100 PERSONAL SERVICES 1010 Regular Employees 24,601 25,579 25,908 34,684 34,684 1011 Part Time Employees 36,904 35,870 31 ,922 28,236 28,236 1020 Overtime Regular Employees 69 1,053 0 0 0 1030 Vac. & Sick Accrual 156 (140) 300 300 300 1031 Holiday Pay 854 10 747 2,200 2,200 1070 Interd.Labor Service 8,947 8,531 15,770 8,497 8,497 1210 P.E.R.A. Contr. 2,203 2,360 2,624 2,655 2,655 1nO F.I.C.A. Contr. 4,196 4,194 5,895 4,532 4,532 1::100 Insurance 3,000 3,120 3,240 4,320 4,320 1E.10 Worker Comp Ins. Pre 1,519 1,520 1,829 1,902 1,902 1i'00 Allocated Fringe 3,199 3,149 6,150 3,398 3,398 1800 Intei Dept Fringe Cr 0 0 0 0 0 1997 TOTAL PERSONAL SERVICES . .8~t64a . .. ......85,246 94,3f35 .. 90.724 00.724 1999 SUPPLIES 2000 Office Supplies 0 26 200 100 100 2020 Computer Supplies 0 24 0 50 50 2161 Chemicals 28 0 0 0 0 2171 General Supplies 2,957 2,042 2,754 2,700 2,700 2175 Food Supplies 18 0 0 50 50 2199 Delivery Charges 1,731 2,136 1,800 2,350 2,350 2997 TOTAL SUPPLIES 4.134 ....~2e 4,754 ....5.250 . 5,250 .2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 1,298 1,570 1,500 1,595 1,595 3105 Training & Educ Activities 87 132 400 400 400 3210 Telephone & Telegraph 1,816 1,601 1,485 1,800 1,800 3220 Postage 154 168 200 200 200 3310 Local Travel Expense 44 0 75 0 0 3320 Out Of Town Travel 359 0 700 700 700 3420 Advertising Enterprise 124 156 125 150 150 3500 Legal Notice Publishing 0 0 0 0 0 3600 Insurance & Bonds 4,000 3,292 3,374 3,458 3,458 3800 Utility Services 7,304 1,743 0 0 0 3810 Utility - NSP 0 0 0 0 0 3830 Utility. Minneagasco 0 0 0 0 0 3840 Utility - Refuse 0 0 1,700 1,700 1,700 4000 Repair & Maint.Serv. 1,889 3,912 3,450 3,500 3,500 4020 Honeywell Contract 229 7,991 7,921 7,992 7,992 4050 Garage, Labor & Burden 0 0 0 0 0 4100 Rents & Leases 154 209 265 265 265 4300 Misc. Charges 1,690 2,441 2,244 2,300 2,300 4330 Subscription,Memb. 322 174 306 200 200 4360 Prior Period Adjustment 707 0 0 0 0 4390 Taxes & Licenses 290 53 265 265 265 4395 State Sales Tax 333 245 500 500 500 4910 Building Depreciation 6,963 7,476 6,863 7,225 7,225 4920 Dep. On. Improvements 719 719 719 639 639 4930 Equipment Depreciation 4,092 4,092 4,243 4,093 4,093 4997 TOTAL OTHER SERVICE CHARGES . . <32.S'14- ........... ..35.914 .....Hi36.335. . ...........36.~ $6,982 Page 184 1995 LIQUOR STORE #3 BUDGET STORE #3 Actual 1992 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 4999 5120 5130 5170 5180 5997 6999 8110 8997 9997 Supplies CAPITAL OUTLAY Building & Improv. Improv Other Than Bldg Office Equipment Other Equipment TOTAL CAPITAL OUTLAY CONTINGENCIES & TRANSFERS Vandalism TOTAL CONTINGENCIES & TRANSFERS TOT AL STORE 13 Actual 1993 6,000 o o (753) "&247'.' o 0 o 0 o 0 o 3,000 If. ... ." . ..3.000 378 o o o "'<318 o o o 3,000 3,000 ~2 0 0 0 0 '432 .. ...... ..' ...... ......0< ..... ..... .. .... < ...........0 ............ .......... .... .' ......0 '0 . . .'128.635 · ...... .1:25.826 .. '.13&,4'14' .'. ..... '1$5;956 ...... 135.956 SUMMARY OF COST FACTORS FOR THE COMING YEAR Paper bags Cleaning supplies Cash register tape Misc. supplies Delivery of merchandise 2,000 200 150 200 2,350 Other Services & CharQes . Auditor Telephone Retail liquor convention Advertising Insurance Misc. charges State sales tax 1,065 1,800 700 150 3,458 2,400 500 Capital Outlay 3,000 Alarm system Refuse Repair to cooler Repair of cash registers Floor maintenance Lights & electrical maintenance Honeywell contract Depreciation __ The old alarm system is from the 1960's or 1970's and needs to be updated. None ContinQencies & Transfers Page 185 1,700 2,500 500 300 300 7,992 11,957 1995 LIQUOR STORE #3 BUDGET Capital EQuipment Replacement Fund Purchases None Explanation of Personnel 1994 , 1995 I TOTAL F.T.E. TOTAL TOTAL TOTAL TOTAL TOTAL EMPLOYEE I ' SALARIES FRINGE COMP I SALARIES FRINGE COMP ! 1994 1995 & FRINGE I & FRINGE I I Store Supervisor 11.00 1.00 26,655 8,631 35,286 I 28,188 7,564 35,752 Cashiers & Stockers I 1.40 · 4,957 11.40 31 ,922 36,879 28,236 4,331 32,567 Store Supervisor(1/3} 95 ! 0.33 0.33 : I 8,476 1,733 10,209 i 1 I TOTAL 2.73 2.73 58,577 13.588 72 ,165 64,900 13.628 78.528 Page 186 CITY OF COLUMBIA HEIGHTS FUND TITLE: LIQUOR FUND NUMBER: 609-49794 PROPOSED 1995 BUDGET DEPARTMENT: NON-OPERATING SUPERVISOR: LIQUOR OPERATIONS MANAGER DESCRIPTION This department was established to account for liquor operation expenditures that are not directly related to any of the three liquor stores. The three major expenditures in this department are the transfer out to the General Fund to cover overhead labor expenses, the transfer out to the Capital Equipment Replacement Fund to fund all General Fund capital equipment needs, and the transfer out to the Data Processing Department. SUMMARY OF BUDGET The most significant changes in this budget this year is that in 1994 there was a transfer out to the Infrastructure Fund of $150,000 and $25,000 to Capital Improvements. The $25,000 transfer is not budgeted for in 1995, and the transfer to Infrastructure Fund is cut to $50,000. CITY MANAGER RECOMMENDATION No recommended changes to this budget. Page 187 1995 LIQUOR NON-OPERA liNG BUDGET NON OPERATING Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 2999 OTHER SERVICE CHARGES 4910 Building Depreciation 4997 TOTAL OTHER SERVICE CHARGES 6999 CONTINGENCIES & TRANSFERS 7100 TnHl<3fers Out-Labor 7210 Trans Out-Gen Fund 7240 Trans Out-Cap;llmp 7270 Trans To Cap Imp Repl Fd 7330 Trans Out-Infrastructure 7370 Trans To Data Processing 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL NON OPERATING 9999 TOTAL LIQUOR FUND . .1.?64d ... .....d.... 1,564 d.. ..1,564 ........p1,564 {)1t664 ..H..t5&4'.. ...............1;5&4 .. ..... ..' '~hS$4 . 53,249 148,881 o o o o ...... '.' ... .202~i3Q 'd, 203t694 ..... .'158.751' 53,853 o o 140,000 o o ". .............jj$;S53 HH195)417 '.' .........13t58.339 64,106 56,602 o 0 25,000 0 140,000 140,000 150,000 50,000 .... 31 ,000~1})OO .... "410.'06' 27160.2 ..411~$10'. . .... '~'19:'6S. .... 1323.210 · .1:138.947'.' SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & CharQes None Capital Outlay None ContinQencies & Transfers Transfer out to Cap Imp Replacement Fund Transfer out to Data Processing Fund Transfers out - Labor Capital EQuipment Replacement Fund Purchases None 140,000 31,000 56,602 Explanation of Personnel Additional personnel costs are shown as Transfer Out - Labor; line item 7100. Page 188 1,564 '1,564 56,602 o o 140,000 50,000 31,000 277,602 '.. . .279,166 1.138.947 REVENUE 1995 WATER CONSTRUCTION BUDGET WATER CONSTRUCTION FUND Actual 1992 Actual 1993 City Manager Adopted Adopted Proposed Budget 1994 1995 1995 30000 REVENUE 36000 MISCELLANEOUS 39222 Interest on Investments 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39222 Trans Fm Water Fund 39297 TOTAL TRANSFERS 39997 TOTAL WATER CONSTRUCTION FUND TOTAL EXPENDITURES INC\DEC TO RETAINED EARNINGS BEGINNING RETAINED EARNINGS ADD; CAP IMP TO BE DEP ENDING RETAINED EARNINGS 34,517 <l~,886 ....i~:= HH 32,500 32,500 .a..S17 . ...32._ _$2;$00 . .......$ ,POO 000 . :. ~ ::(r~ <': -, .',',' ""::::.<::.~.::':O:'.':-::>::':" ':" ..(:::~:t::::::~:O:""':":' '...'....:::.:'.::$4~$1.t:.., ..:':':';:~_~__:',:~:: ';:_:::J_~OQQ.'_';:':';' o 0 ....)>......0.......0 .i..iSba . .'\32;500 . 'j6"1.0$$ (132,521) 553,121 o . . 420Ji)()() Revenue Narrative . 114}ii1 (81,895) 420,600 10,781 '349.486 '$~OOO (60,000) 356,600 95,000 . ....$91~600 .. . .'.- . .. .....H..l!!..~.. . '..14.;,;T,iuuv.. (112,500) 289,486 145,000 . ". '321.986 This fund receives revenues by transfer by the City Council of funds generated by the Water Utility Fund and earned interest. Page 189 . '14$.000 (112,500) 289,486 145,000 '321.986 CITY OF COLUMBIA HEIGHTS FUND TITLE: WATER CONSTRUCTION FUND NUMBER: 651-49449 PROPOSED 1995 BUDGET DEPARTMENT: WATER CONSTRUCTION SUPERVISOR: P.W. DIRECTOR DESCRIPTION This activity covers the construction of and/or major repairs to the City's water distribution system. SUMMARY OF BUDGET The overall budget is $145,000, consisting of $130,000 for repair of the water tower. This cost is based on a 1993 inspection. The remaining $15,000 (estimate) is for the cleaning of one block of water mains in order to evaluate main improvements. CITY MANAGER RECOMMENDATION No additional commentary. Page 190 1995 WATER CONSTRUCTION BUDGET WA TER CONSTRUCTION FUND Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 4999 CAPITAL OUTLAY 5130 Improvements Other Than Bldgs 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS 7180 Transfer Out To Water Utility 7350 Trans Out Energy Mgt 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL WATER CONSTRUCTION FUND 9997 TOTAL WATER CONSTRUCTION FUND <p'~:t.:~. ........rjg;~:jH:.(~:= .........H~~:~ o o ..'.......:......y:<io.... ,:.1;:: 000 104.000 0 0 . . .... ....'.. ..-.-.'.."..........".. . 104,000. '.H .,. ..............0.. .......... 'HG .... ...............I11.......:11..~. :,....~~. ..' ...................~~OOO' · ......1;49~O()().. __~_~!15.00(). ...... 145.00(} SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & CharQes None Capital Outlay 'Water tower repairs Evaluate 1 block of water main 130,000 15,000 ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases None Explanation of Personnel There are no paid personnel for this department. Page 191 145,000 145.000. o o o .' . 14?OOO . 145.000 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 192 REVENUE 1995 SEWER CONSTRUCTION BUDGET SEWER CONSTRUCTION FUND Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest On Investments 36997 TOTAL MISCELLANEOUS _ 39200 TRANSFERS IN 39221 Trans Fm Sewer Fund 39297 TOTAL TRANSFERS 39997 TOTAL SEWER CONSTRUCTION FUND TOTAL EXPENDITURES INC\DEC TO RETAINED EARNINGS BEGINNING RETAINED EARNINGS ADD; CAP IMP TO BE DEP ENDING RETAINED EARNINGS i..'?7~634.. .>1.34,612.. ...>1?5,g'OO. ..... ...... ...6.!,~~~..... ......... 67,500 ...121.634 ....J34.612 . . .125.00.0.. ...&1.500.. .. .. . '67.500 . .20,000 ....... . 0 0 ............I?.. .............. '.' .. 0 (~O.OOO........ ....... ..............fi..... ./0....... ".J)(..). '.' 0 ... .147.634 .'. .:.134~612' ..'125.000......... ....,;5.t)O'\ \:.'$7.500 "':3$5.082 . (247,448) 2,104,815 o ....1.851.'.i61 . ....138"b1~ . (3,398) 1 ,857,307 o . '1.1$$.969 Revenue Narrative }...:JatJooo......2 (6,000) 1,663,367 o .'1U651.'.i6t ... \<,4ti500......i (80,000) 1,847,969 o 1.16t:96t. '.. ). .)1.'.500 (80,000) 1,847,969 o ........ 13761;969 This fund receives revenues by transfer by the City Council of funds generated by the Sewer Utility Fund and earned interest. Page 193 CITY OF COLUMBIA HEIGHTS FUND TITLE: SEWER CONSTRUCTION FUND NUMBER: 652-49499 PROPOSED 1995 BUDGET DEPARTMENT: NON-OPERATING SUPERVISOR: P.W. DIRECTOR DESCRIPTION This activity provides for the capital improvements in the sanitary and storm sewer systems. SUMMARY OF BUDGET The overall budget for this item is $147,500, an increase of $16,500 over 1994. There is $58,000 budgeted for ongoing repairs as needed to the lines and manholes. $15,000 is budgeted to seal the reserve well at Jackson Pond to meet State requirements. $20,000 is budgeted for drainage improvements at Silver Lake Beach and the Boat Landing; $52,000 is budgeted to line the existing 10" clay sanitary sewer main adjacent to the Minneapolis water main on Reservoir Boulevard from 37th Ave. to 39th Ave. CITY MANAGER RECOMMENDATION No additional commentary. Page 194 1995 SEWER CONSTRUCTION BUDGET SEWER CONSTRUCTION FUND Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 4999 CAPITAL OUTLAY 5130 Improvements Other Than Bldgs 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS - 7190 Tran5fer Out To Sewer Utility 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL SEWER CONSTRUCTION FUND _ 9997 TOTAL SEWER CONSTRUCTION FUND 45,082 ...... . 1:38p10.. 1311000 147,500 .<H .....AS~082. . .. .... .<1.,()10' . ...... ......13t;000 .. ..... .... ..'141.500 ... 350,000 0 ;;tt;: ....,~~ ___ .. ....Hl38.010 o 0 .' ....... '..<<<0... ....0. . . '131;000 . ..........H1~'1.S00 ..... ." ..... .'31.000 .... ..147.500 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies - None Other Services & CharQes None Capital Outlay Seal Jackson Pond well Drainage correction: Silver Lake Beach & Landing Sullivan Lift Station Pump replacement Sanitary sewer lining - Reservoir, 37th to 39th ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases None There are no paid personnel for this department. 15,000 20,000 2,500 52,000 Explanation of Personnel Page 195 147,500 . 147,500 o o 147,500 147 .500 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 196 REVENUE 1995 GARAGE BUDGET CENTRAL GARAGE FUND Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 30000 REVENUE - 36000 MISCELLANEOUS 36210 Interest on Investments 36290 Other Misc. Revenue 38400 Sales of Gas & Fuel 38997 TOTAL MISCELLANEOUS 39000 NON REVENUE RECEIPTS 39180 Garage,Labor & Burden - 39185 Allce.of Service Center 39203 Trans In Gen Fund 39400 Rents & Leases _ 39497 TOTAL NON REVENUE RECEIPTS 39997 TOTAL CENTRAL GARAGE FUND TOTAL EXPENDITURES INC/DEC TO RETAINED EARNINGS BEGINNING RETAINED EARNINGS ADD: CAP IMP TO BE DEP ENDING RETAINED EARNINGS 1,869 1,477 :.i::~~'..'....'...'. 99,386 110,049 o o ...209...... d;4a&H).. '):':':" ~ 264.892." ... .... ....ao~.765 (37.873) 225,998 26,673 214~798 Revenue Narrative 1,742 886 50,822 'd"sa",45()" ..... .' .. .... ' :;:::-::' - .~_. .>..: :,. 106,094 115,839 o 2,752 ')224f&$$. ................. d21$J3$ ... . ..26$,$79 1 1 ,256 214,798 3!~84 229:.438 1,000 1,000 55,000 .. ".S7;OOO 152,440 140,425 o o :~,865>p 34.$;865 .... . .-. . .. '.' ...341;041 . 8,824 244,944 . .. . . d21'435 .. . ......21520~ 1,750 750 51 ,000 .. .......$315OC... . 114,000 140,425 o o ............84142:5. . ...J:~....3n7~...... .. . .' .345.999 (38,074) 238,262 '.d.16,025 ... .tUt213 1,750 750 51,000 53,500 114,000 140,425 o o .............254,425 .... ............307,925 345,999 . (38,074) 238,262 16,025 216.213 Revenues for the Garage Fund are generated through rental payments from other City departments for floor space used in the Municipal Service Center and labor charges to other departments for maintenance and repair of equipment. A small _ amount of revenue is generated by the sale of used oil deposited in the City's oil dump site. Page 197 CITY OF COLUMBIA HEIGHTS FUND TITLE: CENTRAL GARAGE FUND NUMBER: 701-49950 PROPOSED 1995 BUDGET DEPARTMENT: GARAGE SUPERVISOR: P.W. DIRECTOR DESCRIPTION This activity provides for the maintenance and repair of all City vehicles and equipment. Currently approximately 300 pieces of equipment are maintained. This is an internal service fund - revenue generated by charges to other funds and departments. SUMMARY OF BUDGET The overall budget for this activity is $354,844, an increase of $13,803 (3.9%) over 1994. Personnel costs are essentially the same as 1994. Supply costs decreased by $385. Other services increased $11,965, due to a greater share of the Honeywell contract being shifted to this item ($7,214), increase in utility costs, and garage labor ($5,230). Capital outlay increased $12,590, due to an increase in costs to replace sewer pipes, replacement of the fire alarm system and improvements to the exterior stairways. CITY MANAGER RECOMMENDATION No additional commentary. Page 198 1995 GARAGE BUDGET City Manager Adopted CENTRAL GARAGE Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 100 PERSONAL SERVICES 1030 Vac. & Sick Accrual (6,122) 146 0 0 0 1070 Interd.Labor Service 85,427 72,061 91 ,537 85,177 85,177 1700 Allocated Fringe H:37,960 .. H3E),575 37,578 37,571 37,571 1997 TOTAL PERSONAL SERVICES ...............n1~ HiCS,782 .' 129.115 .... ..............122.148 . 122,748 1999 SUPPLIES 2000 Office Supplies 0 0 0 0 0 2020 Computer Supplies 40 105 150 155 155 2030 Printing & Printed Forms 217 0 0 75 75 2160 Maint.& Const.Mat. 133 436 0 0 0 2161 Chemicals 1 ,492 1,066 3,505 3,585 3,585 .- 2170 Program Supplies 6,129 5,354 4,450 4,675 4,675 2171 General Supplies 3,468 2,433 4,035 3,550 3,550 2172 Uniforms 356 271 330 0 0 2173 Protective Clothing 0 33 0 0 0 2280 Vehicle Repair& Part 821 1,655 900 945 945 2282 Gas,Oil,Lubricants 395 388 495 495 495 2800 Purchases Gas & Fuel 48,438 47,430 51,000 . 51 ,000 51,000 2997 TOTAL SUPPLIES 61,4$ . . $9.,171 . '64.865 $4.480 64.480 2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 1,796 2,491 2,789 2,979 2,979 3105 Training & Ed Activities 1 ,420 430 620 950 950 3210 Telephone & Telegraph 522 559 605 605 605 3220 Postage 128 126 150 150 150 3250 Other Communication 413 530 564 564 564 3310 Local Travel Expense 0 52 200 200 200 3320 Out of Town Travel Expense 1,590 1,531 1,000 1,900 1,900 3500 Legal Notice Publishing 0 0 30 30 30 3600 Insurance & Bonds 9,000 3,478 3,564 3,563 3,563 3800 Utility Services 23,626 556 0 0 0 3810 Utility - NSP 0 0 8,185 8,683 8,683 --. 3830 Utility - Minnegasco 0 0 13,354 14,723 14,723 4000 Repair & Maint Servo 15,328 9,192 9,050 9,250 9,250 4010 Repair/Maint.Shop Equip. 922 1,482 1,760 1,815 1,815 4020 Honeywell Maint Contract 1,303 30,534 23,320 30,534 30,534 4050 Garage,Labor, Burd 2,462 3,973 3,700 8,930 8,930 4100 Rents & Leases 2,002 1,883 2,825 3,575 3,575 4300 Misc. Charges 0 75 275 275 275 ... 4330 Subscription, Memb. 224 164 380 390 390 4376 Misc. Civic Affairs 0 189 0 200 200 4390 Taxes & Licenses 216 239 1,800 300 300 4395 Sales Tax on Purchases 3,314 4,932 6,950 3,000 3,000 4910 Building Depreciation 19,957 19,956 19,789 19,789 19,789 4920 Dep. On Improvements 4,170 5,146 4,170 4,170 4,170 4930 Equipment Depreciation 2,820 2,033 2,721 2,721 2,721 4940 Office Furn. Dep. 2,125 1,990 2,125 2,125 2,125 4997 TOTAL OTHER SERVICE CHARGES .........H9$~.. ................9(;$41 .....1.;926. .. . ...Hj21.42'" . ..12'.421 Page 199 1995 GARAGE BUDGET CENTRAL GARAGE Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 4999 CAPITAL OUTLAY 5120 Building & Improv. 5130 Imprv.Other Than Bldg. 51 80 Other Equipment 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS 7270 Trans Out Cap Equip Replacement 7370 Trans To Data Processing 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL CENTRAL GARAGE 9997 TOTAL CENTRAL GARAGE 1,780 22,921 1,972 ............26.613..... 2,470 o 914 ...... ..')S.384 14,635 o 6,800 ......21;435.. ... 18,600 o ... .... 3,()50 .'>':21~O .. 18,600 o 3,050 ....... ...... .,21,6$0 4,000 4,000 o 0 ....... ...." .... .... ............. ....... . .............~=:;............ ........~'=. - ..:::.:.:::~;:<' -.: .:::~:.',.- >:-.. raG2.165 . ...........264)]:179 4,000 ..11,790 .' .. ;(1:-..... .....:.,~:~.:;J:~_.:.: .............=~..:=~....... 4,000 4,000 .........!. !:........!.~....A 1.1..H~~'.'i.OO..~.',...0... ...... . .... ~~:;~~ __ .'. .......$45.999 ................ d. . ..' ..345J~99 ..... '. ..... ..... .345.999 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Floor/engine degreaser Cleaning supplies Purchases, gas 1,320 1,100 51,000 Other Services & CharQes Audit fee Fleet maint user conference Int'l Public Works Congress Insurance costs NSP Minnegasco Janitorial Sales tax 2,129 1,100 1,100 3,563 8,683 14,723 4,800 3,000 Overhead door service Cust. support service Misc. Honeywell maint. contract Garage labor Coverall rental Rental: shop towels/rugs Depreciation (bldg/equip) 1,200 1,200 1,700 30,534 8,930 1,200 1,535 28,805 Honeywell contract costs increased due to redistribution of charges from other departments. Capital Outlav 4,000 6,200 Update fire detectors Replace overhead hose reel Transmission jack Battery/alternator tester Hydraulic & air tool replacement Fuel injection test equipment 375 600 1,200 1,290 210 350 Repair & seal floor Replace sewer pipes Replace fire alarm system Replace outside stairways @ MSC South side of MSC Bldg North side of MSC Bldg 10,000 8,000 1,800 City Manager Cut: $1.800 to replace fire alarm system. City Manager Cut: $10,200 to replace outside stairways. City Manager Cut: $375 to update fire detectors. Page 200 1995 GARAGE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) ContinQencies & Transfers None Capital E~l!!P!:Tl~nt Replacement Fund Purchases ITEM DESCRIPTION ORIGINAL PURCHASE DATE ORIGINAL PROPOSED CITY COST COST MANAGER RECOMMENDATION Floor scrubber (#313) 1985 10,880 #313 Floor Scrubber - This piece of equipment is used monthly to clean the main shop floor. This activity is important to maintain the structural integrity of the concrete floor by removing salt and grit that damage the sealant and the reinforcing steel in the floor. The regular m&intenance extends the period between major rehabilitation of the floor. City Manager Cut: $10,880 for floor scrubber. Explanation of Personnel Garage labor is increasing as a result of more of the garage equipment needing repair and servicing due to age. 1994 1995 F.T.E. I TOTAL TOTAL TOTAL I TOTAL TOTAL TOTAL EMPLOYEE i SALARIES FRINGE COMP ! SALARIES FRINGE COMP I 1994 1995 & FRINGE & FRINGE P.W. Director 2,298 1,007 3,305. 2,217 978 3,195 Admin. Asst. 2,768 1,213 3,981 2,750 1,213 3,963 Clerk Typist II/Purch Clerk 1,576 646 2,222. 1,488 656 2,144 Shop Supervisor 37,218 15,787 53,005 35,109 15,487 50,596 I Maint III 31,788 13,373 45,161 31 ,480 13,886 45,366 Maint III 15,889 5,552 21 ,441 12,127 5,350 17,477 I I TOTAL 2.57 2.57 91 .537 37.578 129.115 I 85.171 37,570 122,741 Page 201 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 202 REVENUE 1995 ENERGY MANAGEMENT BUDGET ENERGY MANAGEMENT Actual 1992 30000 REVENUE 36000 MISCELLANEOUS 38680 Gen Gov't Buildings 38681 Murzyn Hall 38682 Parks 38683 Library 38684 Water 38685 Sewer 38686 Store #1 38687 Store #3 38688 Garage 38997 TOTAL MISCELLANEOUS 37000 CHARGE FOR CURRENT SERVICES 39140 Other Ref & Reimbursement 39197 TOTAL CHARGE FOR SERVICES 39200 TRANSFERS IN 39222 Trans In Water Const 39203 Trans In Fm Gen Fund 39220 Trans In Fm Cap'llmp 39297 TOTAL TRANSFERS 39997 TOTAL ENERGY MANAGEMENT o o o o o o o o o ........:.0. Actual 1993 36,618 27,576 25,706 15.495 14,979 14,979 28,778 7,992 r.~:=.'.'. Adopted 1994 101,366 27,469 50,740 14,719 7,564 7,565 26,741 7,921 23,320 ............!If,405.n. o ...10,162... .. . "0 ..........10.1&t .. o '. ."0 TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE Revenue Narrative o o o o o o 64,748 104,000 tE58 748 -t. . 381.566 o 64,748 o '. . .64.748 . '.332.153 .....~7,g99 64,754 o .. '.64.754 City Manager Proposed 1995 36,618 27,576 25,706 15.495 14,979 14,979 28,779 7,992 30,533 ".212.151' .... o o o 67,929 o '$7.929 .. 270.586 34QJ96 (69,610) 1 11 ,267 '.. ..........4\1.657 Adopted Budget 1995 36,618 27,576 25,706 15.495 14,979 14,979 28,779 7,992 30,533 '2P2,657 o o o 67,929 o 61 ,929 270.586 340,196 (69,610) 111,267 41 .657 Revenue is composed of allocations to various affected funds and departments, and a transfer from the general fund. In 1995, the cost allocations to departments will remain constant; however, the transfer from the general fund is increased by $4,854 to account for anticipated increases in the maintenance contract and in utility costs. Page 203 >0 o o o $35.053 . 46,513 o '46513 CITY OF COLUMBIA HEIGHTS FUND TITLE: ENERGY MANAGEMENT FUND NUMBER: 710 PROPOSED 1995 BUDGET DEPARTMENT: ENERGY MANAGEMENT SUPERVISOR: FINANCE DIRECTOR DESCRIPTION The Energy Management Fund is used to account for all costs related to a seven-year agreement with Honeywell, Inc. for energy savings. By segregating these costs, the City will be better able to identify any cost savings throughout the term of the contract. SUMMARY OF BUDGET Revenue is composed of allocations to various affected funds and departments, and a transfer from the general fund. In 1995, the cost allocations to departments will remain constant; however, the transfer from the general fund is increased by $4,854 to account for anticipated increases in the maintenance contract and in utility costs. CITY MANAGER RECOMMENDATION During September or October, 1994, Honeywell officials will meet in a City Council Work Session to present the results of a first full one.year energy audit study on the energy saving Honeywell contract. Also, the report will provide an update on the service net agreement. Page 204 1995 ENERGY MANAGEMENT BUDGET 2999 3810 3830 4020 4395 - 4997 9997 - 2999 3810 3830 4020 4395 4997 9997 2999 3810 3830 4020 4395 4997 -- 9997 2999 3810 3830 4020 4395 4997 9997 2999 3810 3830 4020 4395 4997 9997 2999 3810 3830 4020 4395 4997 9997 Actual Actual 1992 1993 ENERGY MANAGEMENT - GENERAL GOVERNMENT BUILDINGS OTHER SERVICE CHARGES Utility - NSP Utility - Minnegasco Honeywell Maintenance State Sales Tax TOTAL OTHER SERVICE CHARGES ENERGY MGT - GENERAL GOV'T BLDGS . . ENERGY MANAGEMENT - MURZYN HALL OTHER SERVICE CHARGES Utility - NSP Utility - Minnegasco Honeywell Maintenance State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL ENERGY MGT - MURZYN HALL ENERGY MANAGEMENT - PARKS OTHER SERVICE CHARGES Utility - NSP Utility - Minnegasco Honeywell Maintenance State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL ENERGY MGT - PARKS ENERGY MANAGEMENT - LIBRARY OTHER SERVICE CHARGES Utility - NSP Utility - Minnegasco Honeywell Maintenance State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL ENERGY MGT - LIBRARY ENERGY MANAGEMENT - WATER UTILITY OTHER SERVICE CHARGES Utility - NSP Utility - Minnegasco Honeywell Maintenance State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL ENERGY MGT - WATER UTILITY ENERGY MANAGEMENT - SEWER UTILITY OTHER SERVICE CHARGES Utility - NSP Utility - Minnegasco Honeywell Maintenance State Sales Tax TOTAL OTHER SERVICE CHARGES TOTAL ENERGY MGT - SEWER UTILITY ENERGY MANAGEMENT o o o o ......0. iO' o o o o .... .^ "... ...::V.,- ...........0.. o o o o .' ..... () "'0 o o o o ....;:-:....().. '1" . <..: :."<>0 o o o o .................:..'\.....(0....... ......... ................ :.>io(.> > ... .... '...... Page 205 o o o o () () 12,879 8,119 9,707 1,384 ........:::=:...... 15,155 9,591 14,986 1,609 . '. ....... .. 41.$41 . .... ....1;341.. 5,634 5,520 1,328 725 13207... ....,:..:'.: .. ':13.207 ..... 7,745 3,307 5,562 684 '.j'1;298 '. .....17.298 ..... Adopted 1994 18,583 8,745 72,261 1,776 j()f;365'. . .;n)1;365..... 12,179 9,965 3,885 1,439 L~;=: 21 ,652 16,334 10,284 2,469 .........~11'39 .:50.139 7,141 3,845 3,019 714 ...........:...::.:;9~:............. 13,163 5,289 939 1,670 161 153 917 452 H;::~:...H~;=... o o 160 o ../~=.... 6,472 487 153 452 ....i.........r1;$64..::. ....... ...... .... .... ....5. lIl:.A ,": :::'\>:.:~ ':; !:.~. '.,~ City Manager Proposed 1995 13,652 8,850 10,428 1,463 ~,$93 ... .. 34~.$'. .... . 16,064 10,454 17,000 1,724 .....4S@42. . . . PAS.242 . 5,972 6,017 1 ,425 779 . '. <14~193 . . '14.'193 8,210 3,605 5,976 768 .18~559 . .....18.559 13,953 1,024 175 973 ...... '..1"," "'1"'25' . .' ..... :\)'~:':':"::Y>':" ~:'..':..'::-: ~ .~:.-", ,',-:, . ... . .j$~"2.5 ..' . 258 511 175 50 ....104.. .......994 Adopted Budget 1995 13,652 8,850 10,428 1 ,463 34.393 34.393 16,064 10,454 17,000 1,724 45.242 45,242 5,972 6,017 1 ,425 779 14,193 14.193 8,210 3,605 5,976 768 1$.559 18,559 13,953 1,024 175 973 16,125 '16,125 258 511 175 50 .......094 994 1995 ENERGY MANAGEMENT BUDGET ENERGY MANAGEMENT Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 ENERGY MANAGEMENT - TOP VALU #1 2999 OTHER SERVICE CHARGES 3810 Utility - NSP 3830 Utility - Minnegasco 4020 Honeywell Maintenance 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 9997 TOTAL ENERGY MGT - TOP VALU '1 ENERGY MANAGEMENT - HEIGHTS L1Q 2999 OTHER SERVICE CHARGES 3810 Utility - NSP 3830 Utility - Minnegasco 4020 Honeywell Maintenance 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 9997 TOTAL ENERGY MGT - HEIGHTS L1Q ENERGY MANAGEMENT-CENTRAL GARAGE 2999 OTHER SERVICE CHARGES 3810 Utility - NSP 3830 Utility - MinneQasco 4020 Honeywell Maintenance 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 9997 TOTAL ENERGY MGT - GARAGE ENERGY MANAGEMENT 4910 Building Depreciation 4920 Depreciation on Imp 5500 Capital Lease 5997 TOTAL OTHER SERVICES & CHARGES 9997 TOTAL ENERGY MANAGEMENT 9999 TOTAL ENERGY MANAGEMENT o o o o ......................................b.. .. .', ,........ ... "'0' o o o o ......0.. () o o o o . . . . ...0 ........Ji 18,187 4,264 3,134 '2;:~ ..... ....27... 044.... . ". . . ::.. --::" " .. '.:.,~.: ..:. ." 4,766 930 2,760 370 .1,82$ ":$.826 o o o o o o 12,128 12,933 15,685 1,655 42 Aot . ...42.401 12,706 8,471 4,186 'lii;:;: 3,478 2,318 1,747 377 .>1,$20 ...... ........,,920 6,017 9,816 6,458 1,029 . ..23;320.' ..2$;320 o o o . "0 ......."... .. ".. ............0... <261.39$ .. SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & CharQes Utilities Maintenance contract Sales tax Depreciation Capital lease 145,515 58,366 9,458 101,540 25,317 Page 206 56,553 44,987 35,967 .'. J~7,$07 >137.507. . . ..a35.0$3 19,278 4,648 3,370 .........1,555 >.....~:::I... 5,052 1,014 2,965 394 <(1;425 . ...9A25 12,856 14,097 16,852 1,752 .' <4$,;$$1..... '>45.557 . 56,553 44,987 25,317 ~~$t$51 .<... .... ...1~6:~7. . ...34GJ9EL 19,278 4,648 3,370 1,555 .. ... ...23.851 ..... .... '.. '.28,851 5,052 1,014 2,965 394 ~,425 9,425 12,856 14,097 16,852 1,752 . 45.557 45,557 56,553 44,987 25,317 126,857 1:26,857 340>'96 1995 ENERGY MANAGEMENT BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlay None _ ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases None Explanation of Personnel There are no personnel costs for this department. Page 207 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 208 REVENUE 1995 DATA PROCESSING BUDGET DATA PROCESSING Actual 1992 30000 REVENUE 39200 TRANSFERS IN 39219 Transfer in Liquor 39221 Transfer in Sewer 39222 Transfer in Water 39223 Transfer in Garage 39225 Transfer in Refuse 39297 TOTAL TRANSFERS IN 39997 TOTAL DATE PROCESSING o o o o o .... ............0. . . . . . .. . "':=':::'.-:;>' , o TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE ..0 o o o Revenue Narrative Actual 1993 o o o o o .. .... .n .. "... , .. ..' . .... :,.:.:....::....:-:..:....:......:.. .... ...... ..... o .'n. o o . . .. HO Adopted 1994 31 ,000 1 1 ,700 11 ,700 11,700 1 1100 ............. :1:7.800 77.800 lVl:14. . 86 o .. ..- -, ... ,"" ......-. -.- - '. .....$6... City Manager Proposed 1995 31,000 11,700 11 ,700 11,700 11,700 '.H~:=' . '.' .... .94.416 (16,670) 86 . ........(1:6.584) Adopted Budget 1995 31,000 11 ,700 11.700 11,700 11,700 17 ,800 77.800 94,470 (16,670) 86 .. '(16.584) Revenue in the Data Processing department is derived solely from interfund transfers from proprietary funds. There are no tax dollars used to fund this department. Page 209 CITY OF COLUMBIA HEIGHTS FUND TITLE: DATA PROCESSING FUND NUMBER: 720-49980 PROPOSED 1995 BUDGET DEPARTMENT: DATA PROCESSING SUPERVISOR: FINANCE DIRECTOR DESCRIPTION This Department was established in the 1994 budget. The purpose of this Department is to provide ongoing computer support and technical assistance. With the expansion of data processing in the City, there is a severe need for coordination and supportive services in the areas of maintaining equipment, software and training. At the present time without a Data Processing Coordinator, the City's investment in computer software is greatly under-utilized. SUMMARY OF BUDGET There are no changes in this budget from 1994. CITY MANAGtR RECOMMENDATION The City Manager recommends the use of contract services instead of the hiring of the full time position within the Data Processing budget. Additional increases in equipment costs and upgrades are recommended to be funded from Fund Balance (which essentially comes from cost savings by not filling the authorized Data Processing Coordinator position in 1 994) . Page 210 1995 DATA PROCESSING BUDGET DATA PROCESSING Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 PERSONAL SERVICES 1010 Regular Employees 1210 P.E.R.A. Contr. 1220 F.I.C.A. Contr. 1300 Insurance 1510 Worker Comp Ins. Pre 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2010 Minor Equipment 2997 TOTAL SUPPLIES 2999 Other Service Charges 3050 Expert & Professional Services 4000 Repair & Maintenance Service 4997 Total Other Service Charges 4999 CAPITAL OUTLAY 5170 Office Equipment 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL DATA PROCESSING 9999 TOTAL DATA PROCESSING o o o o o H() o o o o o .........\:((0...... 35,000 1,568 2,678 3,240 228 ....42/114..... .. o 0 15,000 .,.0... .. .............HO.. .....Jf!i;OOO. 000 000 .. 0 .0 '0 o 0 20,000 GO . 20,000 00 '71.114 () .0 11.714 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Minor computer repair and upgrades 15,000 Other Service & Charges None Cd}' Manager Add: $6,250 for maintenance contract on GIS pc's, GIS Unix, and pen plotter. City Manager Add: $45,000 for contract services instead of a full-time position. Capital Outlav Computerization 20,000 City Manager Moved: $6,000 from Finance for AS400 external tape drive. City Manager Moved: $2.220 from Engineering for a laser printer. City Manager Cut: $8,220 from office equipment to bring capital outlay back down to $20,000. City Manager Add: $8,220 to office equipment - this will come from fund balance. ContinQencies & Transfers None Page 211 o o o o o ...."... ..... . "0. 15,000 j5~ooo . 45,000 6,250 $t2$O ." 28,220 . .2$~22() '94.410 .'94.470 o o o o o o 15,000 15,000 45,000 6,250 51,250 28,220 28,220 94 ,470 94.470 1995 DATA PROCESSING BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONT) Capital EQuipment Replacement Purchases None Explanation of Personnel City Manager Cut: $42,714 to cut full-time position, instead will use contract services. EMPLOYEE F.T.E. TOTAL I SALARIES ,1994 1995. I 1.00 1.00 35,000 1994 TOTAL FRINGE TOTAL TOTAL COMP SALARIES & FRINGE 42,714 35,000 1995 TOTAL FRINGE TOT AL COMP & FRINGE 42,714 Date Processing Coord 7,714 7,714 TOTAL 1 .00 1 .00 35.000 7.714 42.714 35.000 7.714 42.714 City Manager Recommended o o o o TOTAL o o o Page 212 REVENUE 1995 STATE AID CONSTRUCTION BUDGET STATE AID GENERAL CONSTRUCTION Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33419 State Aid Maintenance 33997 TOTAL INTERGOVERNMENTAL REV 36000 MISCELLANEOUS 36290 Other Misc Revenue 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39209 Transfer in State Aid 39297 TOTAL TRANSFERS 39997 STATE AID GENERAL CONSTRUCTION TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 22,746 281,144 ~.74ft "281.144 276,050 "'276.050.. 278,482 . H 21:8,482 . 278,482 278,482 o . '0 o . . .....n .. o o o (t o o 3,303 0 0 0 3303 OOpO . . ..................26:049.. ............281;144 ,.. .....'21e,~(). . .' .....21'6.482. 1$1.,268 . (105,219) 12,150 '{93 .069) ':~01.492 . 79,652 (93,069) (13.417) '26$,.065 13,417 (13,417) . .... . () . .p2f6i050 o (13,417) .. '(13,417) Revenue Narrative o o '278,482 2&5.065 13,4 17 (13,417) o Revenues for the State Aid Construction Fund are received from the Minnesota Department of Transportation. Office of State Aid. Annually funds are allocated to the eligible cities for construction/reconstruction of designated state-aid routes. Allocations are based on population and street constructions needs as determined by the Office of State Aid. Funds are only disbursed to the individual cities in conjunction with actual approved construction/reconstruction projects. Page 213 CITY OF COLUMBIA HEIGHTS FUND nTLE: STATE AID CONSTRUCTION FUND NUMBER: 402.59124 PROPOSED 1995 BUDGET DEPARTMENT: STATE AID CONSTRUCTION SUPERVISOR: P.W. DIRECTOR DESCRIPTION This activity covers the City's share of the cost for the construction of a signal system at the intersection of 39th Avenue and Stinson Boulevard. SUMMARY OF BUDGET The overall budget for this activity is $265,065. Of this, $25,065 is the City's share (1/4) of the estimated cost to construct a signal at 39th Avenue and Stinson Boulevard. The remaining cost of the light will be paid for by State Aid funds and the Village of St. Anthony. The remaining $240,000 is for reconstruction of streets. CITY MANAGER RECOMMENDATION The City Manager and Public Works Director recommend that the Mill Street Project be delayed in 1994 and rebudgeted for an early spring start in 1995. The $50,000 Stinson and 39th Signalization Project will involve $25,000 local costs matched against $25,000 MAS costs. St. Anthony has agreed to a like contribution. Page 214 1995 STATE AID CONSTRUCTION BUDGET STATE AID GENERAL CONSTRUCTION Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 - 2999 3105 4997 6999 7280 8997 9997 OTHER SERVICE CHARGES Training & Ed Activities TOTAL OTHER SERVICE CHG CONT!NGENCIES & TRANSFERS Oper Trans Cap Proj TOTAL CONTINGENCIES" TRANSFERS TOTAL ST ATE AID GEN CONSTRUCTION WIDEN 44TH AVE-CENTRAL 785 ..........186 o 1,000 0 .. . ',.01..000 'j) . o 0 . ........... ~,O()O.. . 0 .............:>...H<~. ....i.:::g.. ...... ......... ."!~..'" Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 o . ,0 o o o Adopted Budget 1995 2999 3050 3250 3500 4997 -- 9997 OTHER SERVICES & CHARGES Expert & Professional Services Other Communication Legal Notice Publish TOTAL OTHER SERVICES & CHARGES TOTAL WIDEN 44TH AVE-CENTRAL TURN LANES NTH 65 @ 53RD 32 o o "32 $2.. ..' Actual 1992 o o o '''0' o o o o .-.. - ... ........,. . ,'<..0 .... . '. ........0 o o o .. '0 . .(V o o o .0 o Adopted Budget 1995 4999 5130 5997 9997 CAPITAL OUTLAY Improv Other Than Bldg TOTAL CAPITAL OUTLAY TOTAL TURN LANES NTH 65 e 53RD SIGNAL,37TH AVE & JOHNSON ST 19,468 19.4$8 .... ... .'. ..,. .9. . A6a' .... . ,-, . . ... , .:: ,.:. .:.::.::: ~.,", . ". Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 o o o Adopted Budget 1995 100 1070 1700 1997 4999 5130 - 5997 9997 PERSONAL SERVICES Interet Labor Serv. Allocated Fringe TOTAL PERSONAL SERVICES CAPITAL OUTLAY Improv Other Than Bldg TOTAL CAPITAL OUTLAY TOTAL SIGNAL,37TH AVE & JOHNSON 000 '\{{=)Q ........- ,.....:" "h:j) . .....:...-.- :":. :";'::>':;jj . .. .. <().Q .......... .j). Actual 1993 City Manager Adopted Proposed 1994 1995 o 45 0 0 o 18 0 0 /"A> ............................:c. ........... '. .Op . .. ,.Jf.... 000 0 '. '. ...........() \..0> .........0 . 0 ................()..... .............:........y........ .0.... ........ ..... .........0 . Page 215 o o o o o .0 1995 STATE AID CONSTRUCTION BUDGET SIGNAL REVISIONS, T.H.47 Actual 1992 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 Actual 1993 4999 5130 5997 9997 CAPITAL OUTLAY Improv Other Than Bldg TOTAL CAPITAL OUTLAY TOTAL SIGNAL REVISIONS, T.H.47 . ..... P....O ....p19,125 .... ... .g.... .... ........... . 0 ........ o . .. '19125 : ~:'::~</": .::.\:....;0..: ~ :::" \>:(.<.'.:<:::::~>;O. : ;.;.... .......................H..O ......................19:125......... ........ ....0 . . ..D o o o City Manager Adopted 38TH & 39TH AVE NE, UNIVERSITY AVE Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 100 PERSONAL SERVICES 1070 Interd. Labor Servo 2,674 1,203 0 0 0 1700 Allocated Fringe 1,025 469 0 0 0 1997 TOTAL PERSONAL SERVICES 3.6~ ....1;612 .. . . >0 .'.}O '.0 2999 OTHER SERVICES & CHARGES 3500 Legal Notice Publish 0 123 0 0 0 4997 TOTAL OTHER SERVICES & CHARGES . .() ......123 .........0.. >() .... 0 4999 CAPITAL OUTLAY 5130 Improv Other Than Bldg 0 27,979 0 0 0 5997 TOTAL CAPITAL OUTLAY b ~7;979 ....J). 0 0 9997 TOTAL 38TH & 39TH AVE NE, UNIV. AVE 3;699 . 29,174 . "0 () 0 44TH AVE NE, MAIN ST TO JACKSON ST Actual 1992 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 Actual 1993 100 1070 1700 1997 2999 3500 4997 4999 5130 5997 9997 PERSONAL SERVICES Interct Labor Serv. Allocated Fringe TOTAL PERSONAL SERVICES OTHER SERVICES & CHARGES Legal Notice Publish TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Improv Other Than Bldg TOTAL CAPITAL OUTLAY TOTAL 44TH AVE NE, MAIN ST TO JACK. 4,042 436 0 0 1,547 170 0 0 ................5.$$9 ..... ..........60& ... ........... 'C]).' .....() o o o 73 0 0 0 ':< .......>H..}73 .. .. ........ .........1)( .........>>bCY) {i' ...J) ........ o o 59,271 0 0 0 ... ..:~.67:r...........................................................'..........................'...:...i......'.._. i....,.iO......)}<..,/,;;O ..., ..... .: . ..0............ . :....~ta3.. .. ..~ '..:([.;.\\.'0',' o '0 o Page 216 1995 STATE AID CONSTRUCTION BUDGET 51ST AVE NE, WASHINGTON ST TO T.H. 65 Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1070 1700 1997 2999 3500 - 4997 4999 5130 5997 9997 PERSONAL SERVICES Interd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES OTHER SERVICES & CHARGES Legal Notice Publish TOTAL OTHER SERVICES & CHARGES CAPIT AL OUTLAY Improv Other Than Bldg TOTAL CAPITAL OUTLAY TOTAL 51ST AVE NE WASH ST TO T.H. 65 1,881 720 '2.6()1 o 0 o 0 <00 o o o o () o 0 ... . ......... ... . .>.0. ....0 o o o 40,694 0 0 ...... '.. ..... ..(f. ......<40,694 ..... 'af ............................. ............()... .. . . ~tao142,29'1 .<.]). ...\.0" o o o City Manager Adopted MAIN ST NE, 37TH AVE TO 40TH AVE. Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 100 PERSONAL SERVICES 1070 Interd. Labor Servo 2,661 248 0 0 0 1700 Allocated Fringe 1,021 166 0 0 0 .. . . . 1997 TOTAL PERSONAL SERVICES . '3.682 4t4...... 0 0 0 2999 OTHER SERVICES & CHARGES 3050 Expert & Prof Services 46 0 0 0 0 .- 3500 Legal Notice Publish 72 0 0 0 0 .... .118 . .............. . . 4997 TOTAL OTHER SERVICES & CHARGES 0.... . .0 () 0 4999 CAPITAL OUTLAY 5130 Improv Other Than Bldg 30,271 0 0 0 0 5997 TOTAL CAPITAL OUTLAY .' ...... .30.271 .Q <0. .. .0 0 9997 TOTAL MAIN ST NE 37TH AVE TO 40TH AVE . '. .'34.071 414 .. '. .D () 0 JEFFERSON ST NE, 40TH AVE TO 51ST AVE Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1070 1700 1997 2999 3220 3500 4997 4999 5130 5997 9997 PERSONAL SERVICES Interd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES OTHER SERVICES & CHARGES Postage Legal Notice Publish TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Improv Other Than Bldg TOTAL CAPITAL OUTLAY TOTAL JEFFERSON ST NE, 40TH TO 51ST 2,806 4,192 .......>....<.;:= .....<....~::t o 0 o 0 . . ... .... ~::~.:~,.rJ)::.::<~~:\\\::;?):: >::: :...~.::}O' : . o o o o 410 21 68 "2.1" . .......418 o 50 .'.50'" o o () .. o o o o 87,118 .... ......087;118 .. <$.$9a93,353 o . '0 50 o () o o o o Page 217 1995 STATE AID CONSTRUCTION BUDGET STREET CONST 38TH - UNIVERSITY Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1070 1700 1997 9997 PERSONAL SERVICES Interd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES TOTAL STREET CONST 38TH - UNIV. o 2,151 o 839 .. ... 'H'H::i~:=g o o OH . . ',' . .HC<O .... o o r"o" .... ... , ,.. ........ .... ....}() o o o o City Manager Adopted STREET CONST 39TH 5TH JEFFERSON Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 100 PERSONAL SERVICES 1070 Interd. Labor Servo 0 74 0 0 0 1700 Allocated Fringe 0 29 0 0 0 TOTAL PERSONAL SERVICES . . . 0 'jdS () () 0 1997 9997 TOTAL STREET CONST 39TH 5TH JEFF. H n Hto.3 . . . 0. . >0 0 STREET CONST UNIV SERV RD 5TH Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1070 1700 1997 9997 PERSONAL SERVICES Interd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES TOTAL STREET CONST UN IV SERV RD 5TH o o O' ...0 41 16 "H$1.' .51........ o o /0 .. . . ....", "'" .,.". H H(:l.. . o o ..........Q ..............0 o o o o OVERLAY RESERVOIR 37TH - 40TH Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1070 1700 1997 9997 PERSONAL SERVICES Interet Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES TOTAL OVERLAY RESERVOIR 37TH-40TH o 1,588 o 620 ......:::............:.::...::.0.,:.. .................1... H.. ..("\ ..0(1;208 Page 218 o 0 o 0 ..... ". ......"..0.. .....................}>:.....:O'... :: ::.::: ~~~ ;ri;~;:~~ :~j~~; :~: .~: m :t1~;:~: ;~O :~::~: :;:;;;.~; .~: :~~~~; :;; ;;: :;.;~; ;;;~i~ ~;~ ::~;;~:;; :;io ~.::,:... . o o o .0 1995 STATE AID CONSTRUCTION BUDGET OVERLA Y ARTHUR 39TH - 44TH Actual 1992 100 1070 - 1700 1997 9997 PERSONAL SERVICES Interet Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES TOTAL OVERLAY ARTHUR 39TH - 44TH o o .0> '.'0' . Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 o o . 0 .0 City Manager Adopted CURB 40TH RES-HAY ART-STIN Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 100 PERSONAL SERVICES 1070 Interd. Labor Servo 0 1,979 0 0 0 1700 Allocated Fringe 0 772 0 0 0 1997 TOTAL PERSONAL SERVICES 0 2,751 0 () 0 1999 SUPPLIES 2171 General Supplies 0 8 0 0 0 4395 State Sales Tax 0 1 0 0 0 4997 TOTAL SUPPLIES 0 9 0 () 0 9997 TOTAL CURB 40TH RES-HAY ART-STIN 0 .2.1t>0 .. .0 0 0 CURB STIN BLVD FWA Y 5TH Actual 1992 100 1070 _ 1700 1997 9997 PERSONAL SERVICES Interd. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES TOTAL CURB STIN BLVD FW A Y 5TH o o o Pd" . -;0. ("II' :.:i.).,.............J)....:. Page 219 1,771 691 ............d~I462 .... ........... ........ . .2;<<32 ... L>. o o ............0 ........" ,..,- -..... . ....0.. ......... . ., ... . . . ... d' . ..' .. ....." . .... . -.. . . """:'.:::': .-:::.::';:;:-:.: ......... o o .......H(t ...... . .H .'H. Pi\. ..... .-.: ~:':'.::Y: ....: Actual 1993 City Manager Adopted Proposed 1994 1995 501 195 696 . "f" ...............$96 o o o .....yY.)i ..:0....... :J ........,...........0. o o o <i/d).' ........ .,... . 'd' ..... . ... ....dO. . Adopted Budget 1995 o o o "'1:) o 1995 STATE AID CONSTRUCTION BUDGET Signals, 39th & Stinson Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 1070 1700 1997 2999 3050 4997 4999 5130 5997 9997 Supplies None PERSONAL SERVICES Interet. Labor Servo Allocated Fringe TOTAL PERSONAL SERVICES OTHER SERVICES & CHARGES Expert & Professional Services TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Improv Other Than Bldg TOTAL CAPITAL OUTLAY TOTAL SIGNALS, 39TH & STINSON o o O. ..... o o .....0............ . . , . .....::. "'::,...,. : o 600 o 240 . ... ..0. . .... ..' ....... ...........14() ........ 600 240 tWO . 0 . .... . 0 O. ... p..2,975p ... 2,975 . . '..(). ... ....... ........ ...........0. ..... ........ ........:\0 ........ . .... .'. ..:2~975 . ." .... 2,975 o 0 0 ... .... .. 21,250 21,250 )() . 'p():<\'O 21~ . 21 250 ..........,'~v .....................>....,. ..0 .()() ... ':}.2S~06S .. .. .25,065 SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & CharQes 2,975 Engineering design fees Capital Outlav 21,250 Signal co~struction cost ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases None Explanation of Personnel I 1994 I F.T.E. I TOTAL TOTAL TOTAL I TOTAL EMPLOYEE I SALARIES FRINGE COMP i SALARIES 1994 1995 ' & FRINGE i Eng. Tech II 0 I 0 0 0: 600 0.02 : i I I 1995 TOTAL FRINGE TOTAL COMP & FRINGE 840 240 TOTAL o 0.02 o o o 840 600 240 Page 220 1995 STATE AID CONSTRUCTION BUDGET STREET CONST MILL 5TH-40TH Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 PERSONAL SERVICES 1070 Interet Labor Servo 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES - 4999 CAPITAL OUTLAY 5130 Improv Other Than Bldg 5997 TOTAL CAPITAL OUTLAY -- 9997 TOTAL STREET CONST MILL STH-40TH 9999 TOTAL STATE AID CONSTRUCTION 1,294 492 ::.....:,...'...86.. . . ., .. . .. ..., . -. .. . ,.. . .... ", .....:..... ;.' :~. .:- .--,'. . o o .... .. ..... .lt786 ..... . 131.268 o o ......0, .. .... ?40,000 ... .240,000 . .. .240,(J()O . 216.050 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & Charges None Capital Outlay Reconstruction of street 240,000 ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases None Page 221 o o ..... ......)0. .. 240,000 '.' ........240.bOO .' <240.000 .. '265.065 o o o 240,000 240,000 240,000 265,065 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 222 REVENUE 1995 CAP'L IMP GEN GOVT BUILDINGS BUDGET CAPITAL IMP GENERAL GOVT BLDGS Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest 36230 Contributions 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39203 Trans In Fm Gen Fund 39219 Trans in Fm Liquor 39220 Trans in fm Cap Imp 39223 Transfer in fm Garage 39297 TOTAL TRANSFERS 39997 TOTAL CAP'L IMP GEN GOVT SLOGS TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 17,275 23,054 o 0 .........1.1:;275 . ..... ." .... . 23.ti$.4 . o 15,000 o 0 '0 "15~000 . 15,000 o 15,OOQ. o o o o o 15 ,000 54,450 (39,450) 268,244 228.794 The revenue in this fund is primarily an accumulation from prior years. This Fund was established primarily for renovation to City Hall. At that time, significant funds were transferred in from the General Fund and Liquor Fund. At the present time the remaining funds are generating interest income. 000 o 0 25,000 000 000 ............ ...... '\0// ....................()..:H~.~ 17,~15 .......(23.0&4 . ..15.000. o o o o ..... ....... .- .... ........ .......................0....... .... . ,".. .. . :..;:::: ,:"';=;::'::::.:<.:. ............ii!'^^^- . ::::::::~}t.~~~:' o 17,275 266,715 '283.990 .dl 23,054 283,990 301~044 ~,800 (38,800) 283,990 . .245.190 . 19.4.5() (4,450) 268,244 .263.794 Revenue Narrative Page 223 CITY OF COLUMBIA HEIGHTS FUND TITLE: CAP'L IMP GEN GOV'T BUILDINGS FUND NUMBER: 411 PROPOSED 1995 BUDGET DEPARTMENT: GEN. GOV'T BUILDINGS SUPERVISOR: FINANCE DIRECTOR DESCRIPTION This fund was originally set up for the renovation to City Hall, with money transferred in from the General Fund and the Liquor Fund. It is currenty being used for the renovation and improvements to City Hall. SUMMARY OF BUDGET The 1995 Proposed Budget is $19,450 which is a decrease of $44,350 from the 1994 adopted budget. CITY MANAGER RECOMMENDATION No additional commentary. Page 224 1995 CAP'L IMP GEN GOV'T BUILDINGS BUDGET CAPITAL IMP GENERAL GOV'T BUILDINGS Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 2999 - 3050 4000 4997 4999 5120 5997 9997 OTHER SERVICES & CHARGES Expert & Prof Services Repair & Maint Serv TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Building & Improvement TOTAL CAPITAL OUTLAY TOTAL CAP'L IMPROV. GEN. GOVT. BLOG )> CAPITAL IMPROVEMENTS MURZYN HALL 4999 CAPITAL OUTLAY 5120 Building & Improvement 5997 TOTAL CAPITAL OUTLAY :1:...:.:...'..... . 9997 CAPITAL IMPROVEMENTS MURZYN HALL CAPITAL IMPROVEMEN1S LIBRARY 2999 OTHER SERVICES & CHARGES 3050 Expert & Prof Services 3500 Legal Notice Publish 4997 TOTAL OTHER SERVICES & CHARGES 9997 TOTAL CAPITAL IMPROV. LIBRARY CAPITAL IMPROVEMENTS GARAGE 2999 OTHER SERVICES & CHARGES 3050 Expert & Prof Services 4997 TOTAL OTHER SERVICES & CHARGES 9997 TOTAL CAPITAL IMPROV.GARAGE 9997 TOTAL CAPITAL IMPROV GEN GOVT BLOG o o () o 0 o 0 ... 'O.HH .H....... .OHH . o o o o o .... .. pO 48rooO .. '.H19,<450 'H' ... ......~H.... .. HH..:.'H:::g. 'P:.:::... 54,450 . 54,450 54,450 o ...........0 o . .. ...... .... . ....... .'., ..~....'" .q..~;~:g. ". .......Hg. .... >'0 . H15;800 . .........................0 o () o o o o o o o o '0 o o o o o o o o o '0 o o o .0 ....0 o o o o . 63.800 o o o '19;450 o o o 54.450 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & CharQes None Capital Outlay Refurbish main floor restroom at library Seal garage floor in Police Dept Repaint walls in Police Dept Resod Library Replace hazardous concrete at Library Purchase microfilm processors & readers (cut in 1994) Herman Miller Office furniture (Admin, Asses,Building) City landscaping/drainage problem 1,775 1,900 1 ,400 2,000 1,200 4,675 4,500 2,000 City Manager moved all the above from General Government Buildings in the General Fund. Page 225 1995 CAP'L IMP GEN GOV'T BUILDINGS BUDGET C.C. Add $20,000 for City Hall recarpeting was 1994 approved, delayed due to delay in court move C.C Add $6,000 for carpeting in police office area C.C. Add $9,000 for Council Chambers upgrade after court leaves SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases None Explanation of Personnel There are no paid personnel for this fund. Page 226 REVENUE 1995 CAPITAL IMP PARKS BUDGET CAPITAL IMP PARKS Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest 36230 Contributions -- 36290 Other Misc. Revenue 36997 TOTAL MISCELLANEOUS 39997 TOTAL CAPITAL IMPROVEMENTS PARKS TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 21,938 o .>/~:~. iti.04$ .. ..... ,........ ........ \):+1,14, ... . 20,905 338,721 ......i.....;82S Revenue Narrative 29,175 15,000 o 0 o 0 ..................2.9......175. ..... '15000 .. .... ..29~17~L · p<:,S;OOO ".'" ..... ..........,. .. :~~~~::f:::'*~1.::~:?: 25,764 359,626 .. '.' '.$85.$90 .... --.... . . . . ........... ... ...............1 'liOO .. .... ...... . . ,. ..... ' ....... ./.......>:1.............. (46,700) 214,626 187 ..' .... .. .. . ,. .... ... . . . . . . . ... ................. ..1126... 20,000 o o . .... . ..2().OOO .......... . .20.'()O() ~Ql~ (409,650) 338,690 .. . .aD 960} . .".... . .::..:."..-.... ",", This fund receives revenues by transfer by the City Counccil from the General Fund or Enterprise Funds. The only continuing source of revenue is interest earned. Page 227 20,000 o o .AA.OOO '.2Q,OOO .315,650 (355,650) 338,690 . (16.960) CITY OF COLUMBIA HEIGHTS FUND TITLE: CAPITAL IMPROVEMENTS PARKS FUND NUMBER: 412-45200 PROPOSED 1995 BUDGET DEPARTMENT: PARKS SUPERVISOR: P.W. DIRECTOR DESCRIPTION This activity provides for capital improvements in the City's parks, including major repairslimprovements to park buildings, playgrounds and recreational facilities. SUMMARY OF BUDGET The overall budget is $214,650 due to a large number of improvements anticipated to be needed. CITY MANAGER RECOMMENDATION The Park and Recreation Board has recommended a preliminary list of extensive capital improvements to the various park facilities. Also, the Park and Recreation Board has requested that City Staff include partial funding for the Recreation Multi-Use Building. The Board's funding concept is that the proposed $600,000 facility would be funded with $300,000 of City fund balance reserves, and $300,000 private fundraising. The Board desires that the City's share of funds be encumbered in the 1995 budget, so as to provide a basis for fundraising efforts. As in previous years, City Staff will schedule a joint City Council and Park and Recreation Board meeting to discuss the recreation program, park maintenance, and park improvement budgets. At that time, the Board intends to present to the City Council a finalized Multi-Use Center Report. Policy Direction: It is recommended that the City Council and Park and Recreation Board meet jointly to discuss the priority funding for park facilities, and also identify a long-term funding strategy to sustain park upgrades and recreation program expansion. Page 228 1995 CAP'L IMPROVEMENTS PARKS BUDGET PARKS Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 4999 .._ 5120 5130 5180 5997 100 1070 - 1700 1999 4999 5130 5999 9997 Supplies None CAPITAL OUTLAY Building & Improvement Improv.Other Than Bldg. Other Equipment TOTAL CAPITAL OUTLAY o o o ........<)0 7,200 14,700 39800 <H$t1:00 39,700 103,000 . H 6.1,950 "~~$50 . o o o ......./>(f.... PERSONAL SERVICES Interdepartmental Labor Service Allocated Fringe TOTAL PERSONAL SERVICES CAPITAL OUTLAY Improv.Other Than Bldg. TOTAL CAPITAL OUTLAY TOTAL PARKS o 171 0 o ~ 0 . ....().< .i31....... .. <Ho. o o .......0............ ,. . . . -.:.:.:"::.::..-:". H ...5,141. . .' . .... ...... .5.141'.' . .5~141 . o o o 39,700 103,000 .......61.950 . ".204;650 o o o o .. . .231.....&1,100.. ... '2041$$0... .. . ..2Q.4,.eso SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & CharQes None Capital Outlav Roof - Lomianki Bldg Roof - Prestemon Bldg Roof - Sullivan Bldg Picnic shelter - Silver Lake Beach Property purchase. Huset Southeast Tennis Court resurfacing - Huset W. & Sullivan -- Sound system - Huset bandshell 5,000 5,000 5.000 10,000 50,000 20,000 8,500 Wading pool . Mathaire Parking lot repair - S. Lake Field enlargement. Huset Bldg. rehab. McKenna Playground replacement. LaBelle (North), Mathaire Bleacher replacement- Huset #3 & 15 Roofs - these three building roofs are in need of repair due to age. 10,000 10,000 10,000 10,000 20,000 12,000 Picnic shelter at Silver Lake Beach - staff recommends that the existing picnic shelters be replaced with a single new shelter to improve the aesthetics of the park. Property purchase of Huset . the City is submitting a grant to LA WCON for 50% matching funds to purchase Hillcreast property for additional park area to allow expansion of Field 12. Building rehab - McKenna. staff is suggesting that a major rehab of a park building be scheduled each year. This would allow a longer life for the buildings. City Manager Cut: $10,000 for wading pool at Mathaire. Page 229 1995 CAP'L IMPROVEMENTS PARKS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONT) ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases ITEM DESCRIPTION ORIGINAL ORIGINAL PROPOSED PURCHASE COST COST DATE Lawnsweeper Portable scaffolding 13,000 6,000 Capital EQuipment Replacement Explanation Lawnsweeper . Parks maintenance is in need of smaller sweeper to collect litter more efficiently in the parks. Portable scaffolding - this equipment would allow crews to make faster and safer repair to buildings and lighting. Explanation of Personnel There are no personnel costs for this department. Page 230 CITY OF COLUMBIA HEIGHTS FUND TITLE: CAPITAL IMPROVEMENTS PARKS FUND NUMBER: 412-59008 PROPOSED 1995 BUDGET DEPARTMENT: LABELLE WATER QUALITY SUPERVISOR: P.W. DIRECTOR DESCRIPTION This activity is for special capital improvements to provide for overall improvements to the water quality of LaBelle Pond and to address erosion problems on the east side of the Park that could affect properties on Circle Terrace. SUMMARY OF BUDGET This fund is to provide for improvements that will take several years to implement. A majority of the water quality work will be completed in early 1995 with further work in 1996 or 1997. The erosion control project will take approximately 3 years to complete, with additional funding from Anoka County Soil & Water Grants and possibly assessments. CITY MANAGER RECOMMENDATION No additional commentary. Page 231 1995 LABELLE WATER QUALITY BUDGET WA TER QUALITY LABELLE POND Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 4999 5130 5997 9997 CAPITAL OUTLAY T~i~~Vc~~~;:t~~i~ly ...:.:i~j4i..': ..........).g> :d.K.. .....\.~:b:.... ~~~:~~ TOTAL WATER QUALITY LABELLE POND .....5~14fi(t .... .jL.i21$.OOO225.0OQ 100 PERSONAL SERVICES 1070 Interdepartmental Labor 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES 2999 OTHER SERVICE CHARGES 3050 Expert & Professional Services 4997 TOTAL OTHER SERVICE CHARGES 9997 TOTAL LABELLE POND 9999 TOTAL CAPITAL IMPROVEMENT PARKS o 724 o 282 ." ............- .-...... .0 ..........)'hOO6 o o . ..d.....{..O. .. o o . '0'" o o {) o H:(f d .... ........... 0... . "d' '..<5.141. ..' .' 2,168 0 0 '2168 d. ......... .'.0< d() it. ....d . .............::~i:i..... .............~1...~~............................~:9jS5~' o o () .375.650 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & Charges None Capital Outlay LaBelle Pond: Water quality improvements 150,000 laBelle Park: East bank erosion control 75,000 ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases None Explanation of Personnel There are no personnel costs for this department. Page 232 REVENUE 1995 INFRASTRUCTURE BUDGET INFRASTRUCTURE FUND Actual 1992 Actual 1993 Adopted 1994 30000 REVENUE 36000 MISCELLANEOUS 36101 Special Asses Collected 36210 Interest on Investments 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39203 Trans Fm General Fund 39219 Trans Fm Liquor 39297 TOTAL TRANSFERS 39997 TOTAL INFRASTRUCTURE FUND City Manager Proposed 1995 o 0 50,000 50,000 ..~::~: "i~:~~ 15,000. 5,000.. . _ _. .d65,OoO . .. ....55.000 300,000 0 50,000 50,000 o 0 150,000 50,000 .... ../:::: .............q~~..::.... .....;:;:=. ......... .......ioo.OOO..... _ _ _1S5.oQQ .. TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE ...,. ....0.. . 24,485 301,619 ... '326.104 ...0:..... 301,619 o ....d >3()1.619 o 265,000 301,619 .... . ,. '..:' .....UU9 Revenue Narrative o 155,000 591,104 . · .":.14EU04 Adopted Budget 1995 50,000 5,000 55,000 50,000 50,000 "'00,000 1.55,00(> o 155,000 591,104 746.104 The Infrastructure Fund was originally created by transfers by the City Council from undesignated General Fund balances. As future transfers from the General Fund are an unknown, the only continuing addition to the fund are interest earnings. Page 233 CITY OF COLUMBIA HEIGHTS FUND TITLE: INFRASTRUCTURE FUND FUND NUMBER: 430-46323 PROPOSED 1995 BUDGET DEPARTMENT: INFRASTRUCTURE SUPERVISOR: FINANCE DIRECTOR DESCRIPTION This fund was established by the City Council in 1992, but no operating procedures have been set up for the use of this fund. SUMMARY OF BUDGET City Staff has filed a proposed Street Rehabilitation Program with the City Council. The program calls for a combination strategy involving thin coat overlays/patching, sealcoating, milVoverlay, in-place recycling, and full reconstruction. The assessment costs for the above components will remain relatively equal and uniform, and will be implemented over eight sections of the City, plus alleyways and parking lots. CITY MAN.~GER RECOMMENDATION It is recommended that the City begin implementation of the Street Rehabilitation Program during fall of 1994. The project will be funded with Assessments, Liquor Fund, and General Fund. Policy Direction: It is recommended that the Street Rehabilitation Program be finalized during the fall of 1994, and then formally adopted by January, 1995. The adoption of the program would be preceded by an informational newsletter explaining the specific elements of the program. The actual implementation would involve a neighborhood informational meeting followed by the actual special assessment meeting for those property owners living in the first of the eight street improvement districts. Page 234 1995 INFRASTRUCTURE BUDGET INFRASTRUCTURE FUND Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 4999 CAPITAL OUTLAY 5130 Improvements Other Than Bldgs 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL INFRASTRUCTURE FUND 9997 TOTAL INFRASTRUCTURE FUND o 0 .. ............ ...... . ..... . ......... ..., .... .... ........i..]).. ..........:>....to... .".......().. ....."...... ..' :.. ..() .. .. ..... ..... . .. .,., .-..' ........ J)..... ..0 o . ..:0. O. . I"" H. .....0 o ............. ,..... 'P "n' . "'::'"::::>V'.' ......<.>0. o o o o o SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & CharQes None Capital Outlay None ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases None Page 235 CITY OF COLUMBIA HEIGHTS. MINNESOTA Page 236 REVENUE 1995 CAP'L EQUIP REPLACEMENT GENERAL FUND BUDGET CAP EQUIP REPLACEMENT FUND - GEN Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 36290 Other Misc. Revenue 38997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39203 Trans Fm General Fund 39204 Trans Fm Insurance 39209 Trans in Fm State Aid Maintenance 39219 Trans Fm Liquor Fund 39224 Trans In Fm Contributions 39297 TOTAL TRANSFERS 39997 TOTAL CAP F.QUIP REPLACE - GENERAL TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 165,171 228,302 121,867 170,638 o 15 0 0 >"65.17f)22&.$11J2t~$i ". .'t7();$38. ." . 140,000 o o o o . 14&.00G 305.171. .1 t.r1 ~'59 . 174,012 2,714,242 2,888.254 Revenue Narrative o 10,587 o 140,000 6,500 :1~'1~Q87 . 385.404 . . '?4$,poe. 142,399 2,888,254 3.030~653 o o o 140,000 o . .1;46.GO() aUl67 o o 4,100 140,000 o . ....... .... ..'..41........00... ... '" ., ',", , . ....>>\:'l.. ... . 31..?38 170,638 o 170,638 o o 4,100 140,000 o 144,100 314,738 506,460 (191,722) 2,651,210 2.459.488 All General Fund Capital Equipment Replacement purchases are currently being funded by net operating profits transferred from the Liquor Fund. Prior to 1993 these funds were transferred to the General Fund, and then to the Capital Equipment Replacement Fund. Starting in 1993 the transfer has been made directly from the Liquor Fund to the Capital Equipment Replacement Fund. Page 237 . '. ..... ~1'5:i460 (160,722) 2,651,210 .'d2.490.488 .&U",o.. (379,443) 2,723,332 2.343~869 . CITY OF COLUMBIA HEIGHTS FUND TITLE: CAP'L EQUIP. REPLACEMENT-GEN. FUND FUND NUMBER: 431 PROPOSED 1995 BUDGET DEPARTMENT: GENERAL FUND SUPERVISOR: CITY MANAGER DESCRIPTION The General Fund Capital Equipment Replacement Fund was established to fund the long-term ongoing capital equipment needs in the General Fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large expensive equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. SUMMARY OF BUDGET The Capital Equipment Replacement General Fund Department proposed decreased by $5,430 from 1994 adopted budget. The major purchases for 1995 are three Police squad cars, a G PM pumper with equipment for the Fire Department, and various Streets vehicles. CITY MANAGER RECOMMENDATION All equipment purchases (non-computer) in the General Fund over $1 ,000 are expended from this fund. For convenience, the individual requests of the various General Fund departments are listed in the General Fund Budgets. As in previous years, the City Manager recommends an individual Work Session be conducted at the City Shop to review the specific equipment purchases for the General Fund, and other capital equipment funds. Page 238 1995 CAP'L EQUIP REPLACEMENT GENERAL FUND BUDGET 4999 5170 5180 5997 9997 2999 4395 4997 4999 5150 5170 5180 5997 9997 2999 4395 4997 4999 5150 5180 5997 9997 2999 4395 4997 4999 5150 5997 9997 2999 4395 - 4997 4999 5180 5997 9997 4999 5150 5997 9997 Actual Actual Adopted 1992 1993 1994 CAP'l EQUIP REPLACEMENT FUND -GENERAL GOVERNMENT BUILDINGS CAPITAL OUTLAY Office Equipment 0 Other Equipment 0 TOTAL CAPITAL OUTLAY .Pt) .. TOTAL GEN GOV'T BLDS CAP EQP ....................... ."0 ........ CAP'L EQUIP REPLACEMENT FUND - POLICE DEPARTMENT OTHER SERVICES & CHARGES State Sales Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Vehicles 37,988 Office Equipment 0 Other Equipment 995 TOTAL CAPITAL OUTLAY, , $8,98$ TOTAL POLICE DEPT REPLACEMENT'S8."983 CAP'L EQUIP REPLACEMENT FUND - FIRE DEPARTMENT OTHER SERVICES & CHARGES State Sales Tax TOT AL OTHER SERVICES & CHARGES CAPITAL OUTLAY Vehicles 0 0 Other Equipment 12,412 0 TOTAL CAPITAL OUTLAY ..12.412 .. ....... ....0 TOTAL FIRE DEPT REPLACEMENT . .......13~194 ....(} . CAP'L EQUIP REPLACEMENT FUND - INSPECTIONS DEPARTMENT OTHER SERVICES & CHARGES State Sales Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Vehicles 0 0 0 10,873 TOTAL CAPITAL OUTLAY ............<)(f....(f.. '0.' .' '>10;873 TOTAL INSPECTIONS REPLACEMENT .HO . ..............>0. .1).... .'OA'71. CAP'L EQUIP REPLACEMENT FUND - CIVIL DEFENSE OTHER SERVICES & CHARGES State Sales Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Other Equipment 0 0 0 30,600 30,600 TOTAL CAPITAL OUTLAY .....................>()O.....)}O: .....?...Fo 30600 3D.6OG TOTAL CIVIL DEFENSE REPLACEMENT ......... ....><.G. H)'(f..dO.'3i:283 ............. 3~.283 CAP'l EQUIP REPLACEMENT FUND - ENGINEERING DEPARTMENT CAPITAL OUTLAY Vehicles TOTAL CAPITAL OUTLAY TOTAL ENGINEERING REPLACEMENT CAP'L EQUIP REPLACEMENT FUND GEN City Manager Proposed 1995 o o . ."0... . ..-.. . --.,..".,'''''''' ... O. . 25,000 5,600 ./$01600 ..... .'. 30.600 o o . ......:0 .... .d.',"'_"" ....:....0 Adopted Budget 1995 31,000 o .. 31.000 . 31.000 . . ....... ... 0 ... 10........ 0........ 2,948 ... 2,948 .. . . .........0 . · . . . '10 ... .. .'<)::0\2.148.' .'. ... . . .2.948 52,480 o o .. ..R2.480 .52.490. . 41,726 4,000 5,074 . .R()rBOO '. .' . .....50.aoo 53,600 o o .. H53,600 .... .... $6,548 782 .'.182' o 0 . ..... ..13,750 .. '. "(f ..... ....... "0 .. ..' . ....1$,7'50 340,000 o '$40.000 . . 34(J.{)()() 250,000 o '2$0;000 2$3.750 o . .........0 o 0 .'.': .: :0.., ~ >:~ ::.~.:('::.)r:.L~:~O::-.:.:..:.: ." 598 . '5$8' 000 . <(if ....... .<... . "'G. to 1,683 ':1i683 .. 11,234 9,854 9,000 0 . .. ::!~;ei\:!:!=ri:;.!= .......... ...~H Page 239 53,600 o o 53.600 56.548 . 13,750 . .... '13,750 250,000 o .250,000 263.750 598 598 10,873 10.873 11.471 1,683 1;683 o o o 1995 CAP'L EQUIP REPLACEMENT GENERAL FUND BUDGET CAP'L EQUIP REPLACEMENT FUND GEN Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 o () Adopted Budget 1995 o 4,345 4,345 U:A:;34$ · ..... 4.345 210,000 o . . '.~O.OOO . )210.000 . 79,000 o ... 'It,()()C) . ..... ..... "..., .,..,'.' ,. ........ . . .......as. "34'.. 5' . ... 0... . .. ::\:;:::::::::::::: ,":.t,' ",., . .: 79,000 o 19,.000 83.345 o o o 308 308 . '0 ...... .'. .30~f .. . 308 CAP'L EQUIP REPLACEMENT FUND - STREET DEPARTMENT 2999 OTHER SERVICES & CHARGES 4395 State Sales Tax 8,120 4997 TOTAL OTHER SERVICES & CHARGES){....Cf<S.l20 4999 CAPITAL OUTLAY 5150 Vehicles 21 ,795 27,016 5180 Other Equipment 0 97,950 5997 TOTAL CAPITAL OUTLAY 21t'f95 124,. 9997 TOTAL STREET DEPT REPLACEMENT ....>..21.195133.086- CAP'L EQUIP REPLACEMENT FUND - TRAFFIC SIGNS & SIGNALS 2999 OTHER SERVICES & CHARGES 4395 State Sales Tax 4997 TOTAL OTHER SERVICES & CHARGES 4999 CAPITAL OUTLAY 5150 Vehicles 0 5180 Other Equipment 0 5997 TOTAL CAPITAL OUTLAY 0 9997 TOTAL TRAFFIC SIGNS & SIGNALS 0 CAP'L EQUIP REPLACEMENT FUND - PARK DEPARTMENT 2999 OTHER SERVICES & CHARGES 4395 State Sales Tax 4997 TOTAL OTHER SERVICES & CHARGES 4999 CAPITAL OUTLAY 5150 Vehicles 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL PARK REPLACEMENT 9997 TOTAL CAP'L EQUIP REPLACEMENT FUND 33,490 12.463 45.953 . 45,953 '..131;159 o o 2,904 2.904 44,671 o 44,671 47 .575 243~005 SUMMARY OF MAJOR COST FACTORS Sales tax on capital equipment items purchased 24,787 o o () () o o . ........ ,..... .0. · Q o o 910 o . '910 "910 .>641.310 . City Manager Cut: $8,096 sales tax lowered due to less spent on capital equipment. Capital equipment to be purchased - see listing below City Manager Cut: $147,200 from capital equipment purchases - see below Capital Eauipment Replacement Fund Purchases ITEM DESCRIPTION 450,673 ORIGINAL ORIGINAL PROPOSED PURCHASE COST COST DATE Police 3 squad cars 1 radar light 3 vehicle light bars 1989/90 1985 1985 Page 240 36,000 1,100. 1,800 48,000 2,000 3,600 o 5,600 ...........5,600. '.'&;908 1,155 1,155 . 21 ,000 o .,. .... .... .....t1,OOO .. . .'. '22,155 . '.. '.415,460 CITY MANAGER RECOMMENDATION 48,000 2,000 3,600 o 5,600 5.000 . .... ... . 5.908 1,155 1.t55 21,000 o 21.000 22.155 506.460 1995 CAP'L EQUIP REPLACEMENT GENERAL FUND BUDGET - Capital EQuipment Replacement Fund Purchases (Continued) ITEM DESCRIPTION ORIGINAL ORIGINAL PROPOSED CITY PURCHASE COST COST MANAGER DATE RECOMMENDATION -- Fire 1250 GPM pumper with equipment 1960 30,000 250,000 250,000 Inspections Dodge Omni 1989 10,873 10,873 Civil Defense 3 warning sirens, replacement 1955 4,233 30,600 30,600 Streets 7 ton dump truck w/plow #22 1978 10,124 75,000 75,000 Oil distributor chassis #33 1971 30,000 0 Pavement roller #39 1984 16,000 0 Snow thrower #82 1992 2,000 60,000 0 Power Tarps for trucks 0 4,000 - City Manager Cut: $30,000 for oil distributor chassis City Manager Cut: $16,000 for pavement roller City Manager Cut: $60,000 for snow thrower _, City Manager Add: $4,000 for power tarps for trucks - moved from Streets in General Fund Traffic SiQns & SiQnals - Hydraulic post puller Redland Prismo striper 1985 1,500 4,100 1,500 4,100 - Parks Pickup. crew cab #206 Groundmaster #216 Van #235 1984 1988 1970 9,056 10,393 25,000 19,200 22,000 21 ,000 o o City Manager Cut: $4,000 from pickup crew cab -- City Manager Cut: $19,200 for groundsmaster. City Manager Cut: $22,000 for van. General Government Buildings Capital Equipment Replacement C.C. Add $25,000 to microfilming upgrade - rebudgetinQ approved 1994 money to consider alternatives C.C. Add $6,000 to Council Chambers furnishing after court leaves Page 241 CnY OF COLUMBIA HEIGHTS, MINNESOTA Page 242 REVENUE 1995 CAP'L EQUIP REPLACEMENT FUND SEWER BUDGET CAP EQUIP REPLACEMENT FUND - SEWER Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 30000 REVENUE -. 36000 MISCELLANEOUS 36210 Interest on Investments 38997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39221 Trans Fm Sewer Fund 39297 TOTAL TRANSFERS 39997 TOTAL CAP EQUIP REPLACE - SEWER TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE L......~~:= . ..<:Ji:~~ ........:(i~= 25,000 .25.000 '3$.800 '126,237 (91,437) 265,213 173.776 25,000 ..... 25,000 . .. 25.006 . P25.000 . 3'1.122 '33.936 3"~994 (872) 173,776 1'12.904 .~10 33,026 176,108 . .209.134 10,811 · H1b;S1 1 25,000 25.000 · .$5,8'11 .:...4$.319 (12,508) 205,930 193.422 10,811 10.811 25,000 25.000 35.811 .48.319 (12,508) 205,930 193.422 Revenue Narrative All Sewer Fund Capital Equipment purchases are funded by funds transferred from the Sewer Operating Fund. Page 243 CITY OF COLUMBIA HEIGHTS FUND TITLE: CAP'L EQUIPMENT REPLACEMENT-SEWER FUND NUMBER: 432 PROPOSED 1995 BUDGET DEPARTMENT: SEWER SUPERVISOR: CITY MANAGER DESCRIPTION The Sewer Fund Capital Equipment Replacement Fund was established to fund the long-term ongoing capital equipment needs in the Sewer Fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large expensive equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. SUMMARY OF BUDGET The Capital Equipment Replacement Sewer Fund has increased $61,232 from the 1994 adopted budget. This is due to the need to purchase a pickup chassis for radder, a pickup and an air compressor, one-half being purchased from Sewer, and one-half from the Water Capital Equipment Department. CITY MANAGER RECOMMENDATION No additional commentary. Page 244 1995 CAPITAL EQUIPMENT REPLACEMENT FUND SEWER BUDGET CAP'L EQUIP REPLACEMENT FUND - SEWER Actual 1992 Actual 1993 City Manager Adopted Adopted Proposed Budget 1994 1995 1995 2999 OTHER SERVICES & CHARGES 4395 State Sales Tax 4997 TOTAL OTHER SERVICES & CHARGES 4999 CAPITAL OUTLAY 5150 Vehicles 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS 7190 Transfer Out To Sewer Utility 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL CAP'I EQUIPMENT REPLACE FUND 9997 TOTAL CAPL EQUIP REPL FD SEWER .... 0 ... ...2~~1 ....... ...... .9 ........... 2,519 .. . ....... iQ . '<2~3St . ..... .. .... ..... ........ ....Oi ....2.519 2,519 2.519 128,237 27,740 910 45,800 o 7,923 0 0 .. "...., ,.. ..,-. ....... ,., ...",.. .............. ." ..... ... ..,.. .. .128.2$1.35~663+..10 ." ... .. 4$i800 45,800 o :45 ,800 o 0 o ...... "0 .' ,....-" -,.."""" ".. '''128231 ...37.t94 .. ....... .128237'" . ....a.1~fj4 o 0 J) '0 ... ","'," .. . ............u:t.........................48.....3. 1. ...9 . . .'. ......<910 ... ......48.319 o o 48,319 48.319 SUMMARY OF COST FACTORS FOR THE COMING YEAR - Sales tax on capital equipment purchased 3,792 City Manager Cut: $1,273 sales tax lowered due to less spent on capital equipment. Capital equipment to be purchased - see listing below 58,350 City Manager Cut: $12,550 from capital equipment purchases - see below. Capital Equipment Replacement Fund Purchases ITEM DESCRIPTION Pickup chassis for redder #149 Tractor for T.V. unit Pickup #136 Air compressor ORIGINAL ORIGINAL PROPOSED PURCHASE COST COST DATE CITY MANAGER RECOMMENDATION 1965 2,200 1984 1973 10,915 6,600 Page 245 28,000 6,800 28,500 18,600 24,000 o 25,000 1/2 sew/wat 18,600 1/2 sew/wat CITY OF COLUMBIA HEIGHTS. MINNESOTA Page 246 REVENUE 1995 CAP'L EQUIP REPLACEMENT FUND WATER BUDGET CAP EQUIP REPLACEMENT FUND. WATER Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 38997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39222 Trans Fm Water Fund 39297 TOTAL TRANSFERS 39997 TOTAL CAP EQUIP REPLACE - WATER TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE T:1:~...~g:~:~ .T:~J~. . ".>ii::;; 15,000 ..151000 15,000 1$.000 .. ..15.000 ... ii:~= : : .:':": . '::: '23.01$1 . -. ...:... ;.;:2$.141 _ 24,031 (976) 126.553 125.Sn a,437 16,704 125,577 142.2$1 1.540 20,613 123.552 144.165 15,000 ........1$.000 : ...24A7$ 49,314 (24,895) 162,894 . .'~1;999 All Water Fund Capital Equipment purchases are funded by funds transferred from the Water Operating Fund. Revenue Narrative Page 247 9,479 9,479 15,000 15.000 24,479 49.374 (24.895 ) 162,894 137 ,999 CITY OF COLUMBIA HEIGHTS FUND nTLE: CAP'L EQUIPMENT REPLACEMENT-WATER FUND NUMBER: 433 PROPOSED 1995 BUDGET DEPARTMENT: WATER SUPERVISOR: CITY MANAGER DESCRIPTION The Water Fund Capital Equipment Replacement Fund was established to fund the long-term ongoing capital equipment needs in the Water Fund. This was accomplished by preparing a detailed 2o-year projection of the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large expensive equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. SUMMARY OF BUDGET The Capital Equipment Replacement Water Fund has increased $58,685 from the 1994 adopted budget. This is due to the need to purchase a van, a pickup, and an air compressor, one-half from water, and one-half from the Sewer Capital Equipment Fund. CITY MANAGER RECOMMENDATION No additional commentary. Page 248 1995 CAPITAL EQUIPMENT REPLACEMENT FUND WATER BUDGET CAP'L EQUIP REPLACEMENT FUND - WATER Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 2999 OTHER SERVICES AND CHARGES 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 4999 CAPITAL OUTLAY - 5150 Vehicles 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY _ 6999 CONTINGENCIES & TRANSFERS 7180 Transfer Out To Water Utility 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL CAP'L EQUIPMENT REPLACEMENT 9997 TOTAL CAP'L EQUIP REPL FD WATER 1342 / · .,..'[34.2 515 0 .......... ..... .... .. ....... 515 .... ... .<>0 20,000 7.922 1,540 . ..........2,695. 0 0 ..... ..... .22;695. ..... .H1';922 .1.540 o ...............................0... ..... d24.037 .. .... ..... 2....037 . o . ..ddri .,.;. .,....: ,",:-:1:,;, ...,...,..... '. ....." ... . . . <tti431. H8,A37 . o , ..0 ...............::= SUMMARY OF COST FACTORS FOR THE COMING YEAR Sales tax on capital equipment purchased 3,675 City Manager Cut: $1,101 sales tax lowered due to less spent on capital equipment. Capital equipment to be purchased - see listing below 56,550 - City Manager Cut: $9,750 from capital equipment purchases - see below. Capital Equipment Replacement Fund Purchases ITEM DESCRIPTION Van #117 Pickup #136 - Air compressor #145 .. A ORIGINAL ORIGINAL PROPOSED PURCHASE COST COST DATE 1985 1984 1973 Page 249 9,641 10,915 6,600 33,000 28,500 18,600 2,574 2~57 4 . 46,800 o ... . .....', . '. 46.800 . . o ...... ..0. 49.374 . . ..........49.374 .... CITY MANAGER RECOMMENDATION 2,574 2,574 46,800 o 46,800 o o .49,374 49.374 25,000 25,000 1/2 Sew/wat 18,600 1/2 Sew/wat CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 250 REVENUE 1995 CAP'L EQUIP REPLACEMENT FUND - GARAGE BUDGET CAP EQUIP REPLACEMENT FUND - GARAGE Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 38997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39223 Trans Fm Garage Fund 39297 TOTAL TRANSFERS 39997 TOTAL CAP EQUIP REPLACE - GARAGE TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 1,739 2,646 1,894 2,572 . ......1.739 .. ...2.646 .?t..4>~t512 .. .. ..:,:g . ..n..::g. ...?:::g ...... .:::g .S:739>n6.64$. ... .5.894 . <d6.$72 o 5,739 26,521 32.260 .. ...0 6,646 32,260 36~906 o 5,894 18,526 . . .24.420 o 6,572 44,800 .. . .St.372 2,572 2,572 4,000 .4,000 6,572 .0 6,572 44,800 51.312 All Central Garage Capital Equipment purchases are funded by funds transferred from the Garage Operating Fund. Revenue Narrative Page 251 CITY OF COLUMBIA HEIGHTS FUND TITLE: CAP'L EQUIPMENT REPLACEMENT-GARAGE FUND FUND NUMBER: 434 PROPOSED 1995 BUDGET DEPARTMENT: GARAGE SUPERVISOR: CITY MANAGER DESCRIPTION The Central Garage Capital Replacement Fund was established to fund the long-term ongoing capital equipment needs in the Garage Fund. This was accomplished by preparing a detailed 2o-year projection of the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large expensive equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. SUMMARY OF BUDGET The Capital Equipment Replacement-Garage Fund has increased $11,478 from the 1994 adopted budget. A floor scrubber has been requested for the 1995 budget. CITY MANAGER RECOMMENDATION No additional commentary. Page 252 1995 CAPITAL EQUIPMENT REPLACEMENT FUND-GARAGE BUDGET CAP'L EQUIP REPLACEMENT FUND - GARAGE Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 2999 OTHER SERVICES & CHARGES 4395 Sales Tax 4997 TOTAL OTHER SERVICES & CHARGES 4999 CAPITAL OUTLAY 5150 Vehicles 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL CAP'I EQUIPMENT REPLACEMENT 9997 TOTAL CAPL EQUIP REPL FD GARAGE o 0 o o .0 o o o 0 .>b .......... .HHO . .....'... ... ,. . . . .... ....i.O<O. .......0........ ...........(). o <0. .. .. ......, .............. ...........0...... . ........................0...... .. ,. .' :-..":"-::::"::;.:..:.,::;:." o o .0 o o o o o SUMMARY OF COST FACTORS FOR THE COMING YEAR Sales tax on capital equipment purchased 598 Cdy Manager Cut: $598 for sales tax, nothing to be purchased out of this fund for 1995. Capital equipment to be purchased. see listing below 10,880 Cdy Manager Cut: $10,880, nothing to be purchased out of this fund for 1995. Capital Equipment Replacement Fund Purchases ITEM DESCRIPTION ORIGINAL ORIGINAL PROPOSED PURCHASE COST COST DATE CITY MANAGER RECOMMENDA TION Floor scrubber 1985 10,880 o Page 253 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 254 REVENUE 1995 STATE AID MAINTENANCE BUDGET STATE AID MAINTENANCE Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 30000 REVENUE 33000 INTERGOVERNMENTAL REV 33418 Gas Tax Appoint-Maintenance 33997 TOTAL INTERGOVERNMENTAL REV 39200 TRANSFERS IN 39209 Transfer From State Aid 39297 TOTAL TRANSFERS 39997 TOTAL STATE AID MAINTENANCE 114.278 .114.218 o .....:....0 . n<114;218 TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE . .. .61.127' 53,151 (22,984) ..... ....... .$()]67 . Revenue Narrative 143,466 115,000 H:1a3.4e6 .. n11.s;OOO 115,000 . ..11$,000 115,000_ . .115,000 o o .. .143.466 . 000 ...Cf ... nO 0 ... ..11 $.000 .... ..........1J$~QO(). . .115;000 .8Q.859 . 62.607 30,167 . ..... .92.774. . .,....... ... .$6;867 58,133 90,096 ....148.229 . ... .... . . ..,.... >'9.394 . . 35.606 150,907 186$13 .79,394 35,606 150,907 ....186.513 Cities are able to take 25% of their construction allowance as maintenance to cover the costs of repair, snow plowing, ice removal. and sweeping on State Aid Routes. Up to 35% can be received for maintenance if the City is able to show actual expenditures. Typically, Columbia Heights annually receives between 30 to 35% of the annual construction allowance by . documenting actual expenditures. The 1993 revenue was high due to the hazardous sidewalk replacement program. Page 255 CITY OF COLUMBIA HEIGHTS FUND TITLE: STATE AID MAINTENANCE FUND NUMBER: 212-43190 PROPOSED 1995 BUDGET DEPARTMENT: STATE AID MAINTENANCE SUPERVISOR: P.W. DIRECTOR DESCRIPTION This activity provides for the repair and maintenance of State Aid streets within the City. This activity is funded by the MSAS system. SUMMARY OF BUDGET The overall proposed budget is $81,894, an increase of $25,027 (44%) from 1994. Personnel cost is increased $400 based on the amount of repair to State Aid routes within the 1995 sealcoat area. Other service charges are increased $4,727, reflecting increases in electrical costs for signals and inclusion of electrical costs for the proposed signal at 39th & Stinson. Capital outlay was increased $6,700 due to the need to replace some traffic counters, and replacement of the sign lettering equipment. CITY MANAGER RECOMMENDATION No additional commentary. Page 256 1995 STATE AID MAINTENANCE BUDGET STATE AID MAINTENANCE Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 100 PERSONAL SERVICES 1070 Interd.Labor Service 1700 Allocated Fringe 1997 TOTAL PERSONAL SERVICES -- 1999 SUPFUES 2011 Computer Equipment 2160 Maint.& Const.Mat. -- 2171 General Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICE CHARGES 3050 Expert & Prof Services 3105 Training & Ed Activities 3310 Local Travel Expense 3500 Legal Notice Publishing - 3800 Utility Service 3810 Utility - NSP 4000 Repair & Maint.Serv. _ 4395 State Sales Tax 4997 TOT AL OTHER SERVICE CHARGES 4999 CAPITAL OUTLAY 5130 Improv. Other than Bldg. 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY .6999 CONTINGENICES & TRANSFERS 7170 Operating Trans PIR 7210 Transfer Out Gen Fund 7270 Trans Out Cap'l Equip Replace Fund 8997 TOT AL CONTINGENCIES & TRANSFERS 9997 TOTAL STATE AID MAINTENANCE 9997 TOTAL ST ATE AID MAINTENANCE 6,878 6,731 7,680 8,000 ....~i~>r::= .......~~120.. ...dd3,2oo _ _.. .......10.800.. . . . ...it1:;200 o 120 o ...d...........l20 1,171 o o o 11 ,185 o 12,327 431 .25~114 23,336 o 23.336 750 o 84 ......... ...........,..... .....134 o 1,260 o 15 12,495 o 6,774 841 . .2.1;385. . 1,000 1,000 o . ". ........., ..... ....2...000........ . . . -." <...... ....,.. o o 40 30 o 15,072 6,400 .. .1,525 . .lY.I .067 .:.,....~~~'..._: ,. o 21,000 350 0 ._350 . . . 21.()()O 3,303 0 o 48,690 o 0 .. ...... ..3.~ .-4I6QO .:~~:~f'=' o o o ..]). .. .....ili4:l... ... ........~i867 . .. ....8&1. SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & Charges Training Centerline striping Signals @ 37th & Central 50% maintenance & electricity 1,000 3,400 3,000 Page 257 1,000 1,000 100 ....... . ,.. ... .... .a;"N\ . .:'.:::"\:'~w'" . o 500 40 30 o 15,524 7,400 .. .. . . _ 1,800 .......... t~t294 .. 5,000 6,700 .1 1.7'00 o 25,000 4,100 . H 29,100 ......79;$94 . . . ....:<19.394 8,000 3,200 11 ,200 1,000 1,000 100 2~100 o 500 40 30 o 15,524 . 7,400 1,800 . .25.294 5,000 6,700 11.700 o 25,000 4,100 29.100 . 79~394 .. .'9.394 1995 STATE AID MAINTENANCE BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Capital Outlay Miscellaneous concrete repairs Traffic counters Sign lettering equipment 5,000 1,200 5,500 ContinQencies & Transfers Transfer out to Cap'l Equip Replacement Fund for $4,100 for pavement striper. Transfer out to General Fund for $25,000 for signal at Stinson and 39th Ave. Capital Equipment Replacement Fund Purchases ITEM DESCRIPTION ORIGINAL ORIGINAL PROPOSED PURCHASE COST COST DATE Pavement striper 4,100 Capital Equipment Replacement Explanation Pavement striper: environmental concerns about oil-based paints have resulted in State policies that all street striping paint be latex-based. Current equipment cannot be used for latex paints due to corrosion problems. This equipment can be purchased using State Aid Maintenance funds. Explanation of Personnel 1994 I 1995 I F.T.E. TOTAL TOTAL TOTAL I TOTAL TOTAL TOTAL I EMPLOYEE ; SALARIES FRINGE COMP , SALARIES FRINGE COMP .1994 1995 & FRINGE & FRINGE Foreman (2) 1,920 780 2,700 . 2.000 800 2,800 Maint II (5) 4,800 1,950 6,750 I 5,000 2,000 7,000 Maint (1) 960 390 1,350 ; 1,000 400 1 ,400 I I TOTAL I . 0.25 0.25! 7.680 3.120 8,000 3.200 11 .200 Page 258 REVENUE 1995 CABLE TELEVISION BUDGET CABLE TELEVISION Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest 36215 Interest & Penalties 36250 Cable TV Franchise Fees 36255 Prior Year Fees 36997 TOTAL MISCELLANEOUS 37000 NON REVENUE RECEIPTS 37222 Other Services 39140 Other Ref & Reimbursement 39197 TOTAL NON REVENUE RECEIPTS 39997 TOTAL CABLE TELEVISION TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 14,354 1,711 72,861 o i88:926 32,972 ?~:~~....... 1.f.6e. ..i 76,494 65,404 H 225,267 ...... .... ... '.:290;611.. · ... Revenue Narrative Interest: Estimate of interest earned on the fund balance. 22,867 o 73,154 o '. ," ,.... .. ..".".. . . ............. ...Diit ..~1.. . : .'::::)':::::'.":: ~::~~~=-::.,'..': 10,000 o 72,000 3,500 .... ..,500 20,000 o 74,000 o . ...94.000. 3,900 o . .. ................ .... ...... ..3:.900.. . .,... ... " .,.. ...- . ....................,.... t. ..... ...17,,9Qp. .. . .. 132,029 (34,129) ..228,618 .. ....194.489 20,000 o 74,000 o 94,000 3,900 o .3l900 91,900 102,629 (4,729) 228,618 223,889 Cable television franchise fees: Monies received from the cable company per the franchise ordinance, equivalent to 5% of gross receipts. 3,909 0 o 0 H.'3~9O&. ........ .......... ............ ........ ....0 .. .,KM:)39 ............E;(JO . 65,457 34,473 ...:i:~~~~ . 182,026 (96,526) . .}~~:;~~ Other Services: Monies paid by Hilltop to the City of Columbia Heights for administering the cable franchise. Costs are distributed between Columbia Heights and Hilltop on a prorated basis according to the number of subscribers in each community compared to total subscribers. Page 259 CITY OF COLUMBIA HEIGHTS FUND TITLE: CABLE TELEVISION FUND NUMBER: 225-49844 PROPOSED 1995 BUDGET DEPARTMENT: CABLE TELEVISION SUPERVISOR: ASST. TO CITY MANAGER DESCRIPTION This activity administers the Columbia Heights/Hilltop cable franchise ordinance, which includes rate regulation activities, franchise renewals, transfers of ownership, enforcement of customer service standards, and ensuring compliance of the cable company with the terms and conditions of the franchise. Additionally, programming is produced on the government access channel. A Cable Commission serves in an advisory capacity to the City Council. SUMMARY OF BUDGET The Cable Televison budget decreased by $48,817 from 1994 to 1995. No additional staff were added. Supplies increased by $570 primarily due to the proposed purchase of a Scala software program for $400 (for background and titles on Channel 16) and the need for more production and general supplies materials, due to the stepped up efforts of producing and taping shows for the government access channel. Even though repair and maintenance increased by $2,190 and $5,000 more was budgeted for attorney fees (due to rate regulation and resulting activites), other services and charges decreased overall by $32,140. This was primarily due to $40,000 budgeted in 1994 for a video equipment and design consultant, which was not budgeted for in 1995. Although other equipment increased by $11,390, with the proposed puchase of two camcorders for use by City Staff for programming and four cameras for the Council Chambers, capital outlay decreased overall by $18,970. This was due to $60,000 being budgeted in 1994 for Phase I of remodeling and retrofitting the Council Chambers, and only $30,000 being budgeted in 1995 for Phase II. CITY MANAGER RECOMMENDATION The most significant budget item involves cost for the Council Chambers improvement upgrades. It is recommended that the $30,000 budgeted for 1994 be deferred and matched with the $60,000 that is proposed in 1995. Logistically speaking, other 1994 budgeted improvements to City Hall should not occur until Anoka County Court discontinues utilization of the building in 1995. Policy Direction: It is recommended that plans for Council Chambers upgrade and utilization of the court space are finalized in 1994, and the actual improvements be implemented in 1995. The City Council is due to discuss plans during an early fall Work Session. Page 260 1995 CABLE TELEVISION BUDGET CABLE TELEVISION Actual 1992 Actual 1993 City Managel Adopted Proposed 1994 1995 Adopted Budget 1995 100 PERSONAL SERVICES 1011 Part Time Employees 1012 Seasonal Employees 1210 P.E.R.A. 1220 F.I.C.A. 1510 Worker Comp Ins 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2000 Office Supplies 2010 Minor Office Equipment 2020 Computer Supplies 2171 General Supplies 2175 Food Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICE CHARGES 3050 Expert & Prof.Serv. 3105 Training & Edu.Act. 3210 Telephone & Telegraph 3250 Other Communications 3310 Local Travel Expense 3320 Out Of Town Travel 3430 Advertising Other 3500 Legal Notice Publishing 3600 Insurance & Bonds 4000 Repair & Maint Service 4100 Rents & Leases 4300 Misc. Charges 4330 Subscription,Memb. 4380 Commission & Boards 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 4999 CAPITAL OUTLAY 5120 Buildings and Improvement 5170 Office Equipment 5180 Other Equipment 5997 TOTAL CAPITAL OUTLAY 6999 CONTINGENCIES & TRANSFERS 7100 Transfers Out 7210 Transfer Out Gen Fund 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL CABLE TELEVISION 9997 TOTAL CABLE TELEVISION 211 858 o 66 4 ..................10139 o 182 o 639 o .. ..821 .. 23,837 1,535 11 26 150 303 12 o 400 205 344 o 959 431 32 ..... .a8.24S ..... ..... ... o 300 o .. ..{>3Ob.. .. 121 750 o 34 3 . ........90fL 32 o o 1,195 108 ..1;335 10,113 1,420 5 o 154 950 o 22 440 289 364 4 968 514 228 ... .'5.04'71. .... o o 1,815 . .. 1.815..... o 900 o 69 6 ']iI'7$ 30 145 20 2,295 200 2.6$0 56,400 1,860 60 o 180 1,200 612 o 451 510 1,530 5,100 908 561 500 ...........$t;872 60,000 360 360 6Ol720 . 45,989 o ....4$ttl& . ......... .16. ... ...94.. .. .".... ... ..., ... . - . :.:..::...:..; .:.. ..~:.. . ..:..' ....i..: ...71~494. ....:. 45,928 47,769 o 0 .... .......'.....:..t5........J.~a. 8................: ; .47.769 . ...65.451 ....................................:.~.:.....~..'.......:.....I.....~........................ ":451,~~_~ Page 261 900 o 40 69 6 . ....\.j.U1S......... 30 o 200 2,300 250 2,180 22,000 1,875 60 o 180 1,200 625 50 462 2,000 1,530 5,100 900 600 450 .... ... .....3tI032. 30,000 o 11,750 .. ..........1,750. 49,452 o ..'$.452. . . .. .132:.029 .. . ". .....t..., :." ..., ...132:'029 900 o 40 69 6 1.015 30 o 200 2,300 250 .2.7ao 22,000 1,875 60 o 180 1,200 625 50 462 2,000 1,530 5,100 900 600 450 .37,032 o o 12,350 12.350 49,452 o .49.452 10.2,629 102.629 1995 CABLE TELEVISION BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Scala software program Misc. production materials for Gov't Access channel Camcorder battery packs 120 minute VHS blank videotapes 60 minute super VHS blank videotapes 3/4" blank videotapes 9 volt batteries for Council microphones 400 915 260 320 100 505 355 Other Services & CharQes Grant program Holiday recognition dinner Legal costs Training on equipment Gross revenue audit MACTA fall and annual conference registrations NA TOA conference registration City newsletter Hotel, air, transportation & meals for NATOA cont Repair & maintenance of equipment 4,800 600 20,000 1,000 1,000 1 ,400 475 625 1,200 2,700 Capital Outlay Phase II of remodeling & retrofitting Council Chambers Two camcorders Four cameras for Council Chambers 30,000 2,150 9,600 C.C. Cut $30,000 due to $45,000 cable settlement plus $60,000 in '94 will not be spent C.C. Cut $9,000 tor camera upgrade due to cable settlement C.C. Add $3,000 for cable computer interface equipment not covered in cable settlement C.C. Add $1,900 for hallway kiosk/podium for presentation furnishing for cable equipment/broadcast C.C. Add $1,300 for council chamber monitors not covered in cable settlement City chamber monitor /mounting C.C. Add $4,000 for lighting correction in chambers to correct light/buzzing interference with cable broadcast ContinQencies & Transfers Transfers out of various staff time engaged in cable activities 49,452 Page 262 1995 CABLE TELEVISION BUDGET Capital EQuipment Replacement Fund Purchases ITEM DESCRIPTION ORIGINAL ORIGINAL PROPOSED PURCHASE COST COST DATE 1973/1978 30,000 1/1987 2,150 4/1985 4,425 9,600 Phase II of remodeling & retrofitting City Council Chambers Two camcorders (1 VHS, 1 SVHS) Four cameras for Council Chambers with pan & tilt capability Capital EQuipment Replacement Explanation Phase II and cameras: The City Council Chambers need significant remodeling and retrofitting to improve audio and visual reception within the room, and to improve the video recording and transmission of the meetings over cable access TV. The _ Council Chambers was last remodeled in 1973 and/or 1978. It is difficult to separate the past costs of remodeling of the other City Hall additions from that which was spent for the Council Chambers alone. Phase I of the remodeling was budgeted to occur in 1994. The $30,000 budgeted for 1995 continues this work. The initial work will have included remodeling for sound (soundproofing, PA system, etc.) and this should be followed in Phase II with improved cameras. - Although we will not immediately wire the room for pan and tilt capability, the cameras should be purchased with that capability in mind. Camcorders: Since the City has increased its output of original video pieces, it is crucial to supply good equipment to enhance the work. The new camcorders will bring a needed professional crispness to the tapes produced. The government access channel is reaching many more people than it did in previous years. This is clear from the comments viewers make to program producers and participants. Explanation of Personnel - No change in personnel over 1994. The Cable Commission Secretary is paid a flat rate for taking minutes at the meeting, attending the meeting, and typing up the minutes of the meeting. F.T.E. TOTAL SALARIES 1994 TOTAL FRINGE TOTAL COMP & FRINGE 975 TOTAL SALARIES 1995 TOTAL FRINGE TOTAL COMP & FRINGE 1,015 EMPLOYEE i .1994 1995 . 0.35 0.35 900 75 900 115 Cable Comm. Secretary TOTAL 0.35 0.35 900 75 975 900 115 1.015 Page 263 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 264 REVENUE 1995 PARA TRANSIT BUDGET PARA TRANSIT Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33422 State Grant 33600 County Grant 33640 Other City Revenue 33997 TOTAL INTERGOVERNMENTAL REV 34000 CHARGES FOR CURRENT SERVICE 34910 Para Transit Fare 34915 Para Transit Services 34997 TOTAL CHARGES FOR SERVICES 36000 MISCELLANEOUS 36210 Interest on Investments 36255 Prior Year Fees 36290 Other Misc. Fees 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS 39203 Transfer fm General Fund 39297 TOTAL TRANSFERS 39997 TOTAL PARA TRANSIT TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 83,707 31,958 o . .. ...5....S ......'1.66 83,000 53,542 o .. H u1a&;.542 . 83,000 45,000 10,000 l$itOOO · 53,765 7,230 1,000 .. .'61:995 13,415 15,337 16,500 12,000 ....... . . 4'640>2g~~>5,500 ... 3,000 16.055 _. .ZtOOO .. . ulS.000 . 1,885 16,060 o 17 ,945 5,217 o .. ...3,250 .....8.467 10,000 10,000 10,000... .. .... 10.000 1&1.665175.646 133.704 27.961 10,823 38.784 Revenue Narrative . 1$ltan. . 13,735 38,784 52.519 o o o o o .0 .j6\>.000 ....177,911. (17,971) 36,789 . . .18.818 State Grant: Monies to be received from the Regional Transit Board (60% of expenses). "- County Grant: Monies to be received from Anoka County. o o o .0 o (} 76.995 d89~009 (12,614) 34,548 .21.934 53,765 7,230 1J900 61,995 o o 76.995 89,609 (12,614) 34,548 21.934 Other City Revenue: Monies to be received from the City of Hilltop for participation in Shared Ride (40% of subsidy amount - per ticket sold and 1/20 of administrative expenses). Para Transit Fare: Monies generated from the sale of Shared Ride tickets. Para Transit Services: Cash fares paid on the Shared Ride system. Page 265 CITY OF COLUMBIA HEIGHTS FUND TITLE: PARA TRANSIT FUND NUMBER: 230-49804 PROPOSED 1995 BUDGET DEPARTMENT: PARA TRANSIT SUPERVISOR: ASST. TO CITY MANAGER DESCRIPTION This activity provides door-to-door transportation services to residents of Columbia Heights and Hilltop under the Shared Ride Para Transit Program. Shared Ride links with the Anoka County Traveler at Holiday Plus in Fridley which is the Transfer Coordination Point. This enables residents of Columbia Heights and Hilltop to travel throughout Anoka County. SUMMARY OF BUDGET The Para Transit budget decreased by $88,362 from 1994 to 1995. Other services & charges decreased by $87,589, with thE major decrease being the projected cost of the Para Transit service contract. This decrease is due to the change in the Shared Ride service area (exclusion of Fridley), and change in the Transfer Coordination Point (from Northtown to Holiday Plus). This resulted in a single rate paid per passenger carried, which is much lower than the previous rate paid. Additionally, ridership on Shared Ride decreased accordingly. Total supplies increased by $90, due to the sale of Shared Ride tickets to Traveler area residents, since Traveler fare cards are no longer accepted on Shared Ride. Transfers out decreased by $863, due to a more realistic charge of time spent by the Switchboard/Receptionist in Shared Ride activities (sale of tickets). CITY MANAGER RECOMMENDATION The $89,609 Para Transit Budget will operate to year-end with a $12,614 deficit in 1995. The operating transfer from the General Fund is proposed to be eliminated in 1994. Revenues from the County and the State have been reduced from the levels received in previous years. Together, further evaluation of this program should be conducted by the City Council. Policy Direction: It is recommended that the Para Transit Program be evaluated at a future 1994 City Council Work Session. Possible alternatives could involve the reinstatement of the General Fund support, increase in the fares, or a cap on the number of rides. Page 266 1995 PARA TRANSIT BUDGET PARA TRANSIT Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 1999 SUPPLIES 2030 Printing & Printed Forms 2997 TOTAL SUPPLIES 2999 OTHER SERVICE CHARGES 3050 Expert & Prof Services 3105 Training & Educ Activities 3310 Local Travel Expense 3430 Advertising Other 3500 Legal Notice Publishing 41 00 Rents & Leases 4330 Subscription,Memb. 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 6999 CONTINGENCIES & TRANSFERS 7100 Transfers Out 8997 TOTAL CONTINGENCIES & TRANSFERS 9997 TOTAL PARA TRANSIT 9997 TOTAL PARA TRANSIT 479 589 1,410 . . ..... .......... ...47&.. · .. ......... .. ........\5$9... ....i.iA1C). 125,316 o 8 798 16 5 40 31 · ..... .,26.214.. . 7,011 . .'1 011 . . ,,~. . . . 133.704 .133.704 154,683 o 7 178 18 6 75 38 155,005 . 6,217 .....~.217.. :161l811 ....nn;8H 166,445 225 50 1,630 50 50 75 92 .. H166;617 7,944 7944 . . ,:".~" :. .111~911 . . .17'1,971 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Ticket printing Other Services & Charges Contracted Para Transit service City newsletter Marketing of program (flyers, brochures) Capital Outlay None Contingencies & Transfers Transfer out of various staff time engaged in Para Transit Capital EQuipment Replacement Fund Purchases None 1,500 78,750 750 880 7,081 Explanation of Personnel Personnel costs for this department are shown as Transfer Out - Labor; line item 7100. Page 267 ..1,500 . .. .1~5QO 78,875 225 50 1,630 50 50 50 98 .. ....8'h028 7,081 H~:= .89.609 1,500 1,500 78,875 225 50 1,630 50 50 50 98 81,028 7,081 7,001 89,609 89,609 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 268 REVENUE 1995 DARE BUDGET DARE PROJECT Actual 1992 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 36230 Contributions 36290 Other Misc. Revenue 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39203 Transfer Fm General Fund 39297 TOTAL TRANSFERS 39997 TOTAL DARE PROJECT 127 1,177 o ........1...304.... . .. . . ,,;;/,,":,,:,: .:" Actual 1993 Adopted 1994 City Manager Proposed 1995 o 1,663 30 .1.693 . . o 2,400 o ..a.400 . o 2,400 o .. ..2.-400 ..~~ .;./i_Hh;!S;:~ . . . . .$,$04 )'~19$ _ .:5.$0() . . TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE .....t.&16 1,318 . . 1,723 3,041 Revenue Narrative ".501 . . (314) 3,041 2fl27 . . . .,4.$65 . 35 .. .3,186 3.221 ..5~181 119 2,762 2.881 Adopted Budget 1995 o 2,400 o 2.400 3,500 3.500 ..5,900 5.781 119 2,762 2.881 Revenue will be received through a requested transfer from the General Fund and fundraising for the remainder of the budget. Page 269 CITY OF COLUMBIA HEIGHTS FUND TinE: DARE PROJECTS FUND NUMBER: 270-42160 PROPOSED 1995 BUDGET DEPARTMENT: POLICE SUPERVISOR: POLICE CHIEF DESCRIPTION DARE Projects fund is used to finance the DARE program in schools in Columbia Heights. It finances materials used in the program, graduation costs, special events that are DARE-related and training for the DARE officers. SUMMARY OF BUDGET DARE is a popular program in our schools. Funding will be accomplished through a requested transfer from the General Fund and from fund-raising for the remainder of the budget. CITY MANAGER RECOMMENDATION No additional commentary. Page 270 1995 DARE PROJECTS BUDGET DARE PROJECTS Actual 1992 1999 SUPPLIES 2030 Printing & Printed Forms 2170 Program Supplies 2171 General Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICES & CHARGES 3105 Training & Ed Activities 3220 Postage 3320 Out Of Town Travel 4330 Subscription & Membership 4376 Misc Civic Affairs 4395 State Sales Tax 4997 TOTAL OTHER SERVICES & CHARGES 9997 TOTAL DARE PROJECTS 9997 TOTAL DARE PROJECTS 47 449 1,123 ....... .... ... ...... .ii619 o 3 350 o o 14 367 Ul8.6 1 ~986 Actual 1993 o 3,578 193 . ...n3,111. 190 o 350 50 2 144 .<136 .. .41$01.. 4.507 Adopted 1994 o 3,310 o ........$;310.. 1,340 o o 100 o 215 .....H~~= .. ....4l965 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Consisting of T-shirts, pencils, buttons, rulers, bumper stickers, mugs, hats, bookmarks, Frisbees, DARE stickers and balloons 2,300 Other Services & Charges DARE officer remedial training, attendance at DARE conferences, and other DARE meetings 2,700 Funding to allow the DARE officers to attend state DARE conferences not in the metro area 350 Membership in National DARE organization for all DARE trained officers as well as National Organization updates pertinent to DARE instructional updates 125 Refreshments for occasional DARE meetings held at our facility 50 Sales tax based upon purchase of supplies 156 Capital Outlay None ContinQencies & Transfers None Capital Equipment Replacement Fund Purchases None Explanation of Personnel City Manager Proposed 1995 o 2,300 100 .. .2.400 2,700 o 350 125 50 156 .......... ..-,p" ---". . . ./3,391 . ..>S~"81 . .5.781 Adopted Budget 1995 o 2,300 100 2,400. 2,700 o 350 125 50 156 3.381 .5.181 5.781 Personnel costs for DAR.E. are absorbed in the Police Department budget. Cost factors in this area are based solely on wages. Page 271 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 272 REVENUE 1995 FEDERAL POLICE GRANT FEDERAL POLICE GRANT Actual 1992 Actual 1993 City Manager Adopted Adopted Proposed Budget 1994 1995 1995 30000 REVENUE 33000 INTERGOVERNMENTAL REVENUE 33160 Federal Grant 39203 Transfer In 33997 TOTAL INTERGOVERNMENTAL REVENUE 39997 TOTAL FEDERAL POLICE GRANT o o o .. ..().. ... . o o ..... .0 ....() o o ,0 o 49,285 o 3;285 . . .49.285 . 49,285 o 49 ,285 49.285 TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE /0 o o .., ..0. . . .... ..9.8.569 .: ,:.:, ~.t~..~){::." . .:~..~'. '. (49,284) . .. .. ..821348 . ..'33.064 98,569 (49,284) 82,348 .33,064 o o .....0 ....0.... o o () Revenue Narrative The Federal Bureau of Justice Assistance Police Hiring Supplement Program will fund the City of Columbia Heights in quarterly increments. Funding supplemental funds begin when new officers are swom in. Funds will be matching and will continue for three years beginning May 1, 1994. Page 273 CITY OF COLUMBIA HEIGHTS FUND nTLE: FEDERAL POLICE GRANT FUND NUMBER: 272-42100 PROPOSED 1995 BUDGET DEPARTMENT: POLICE SUPERVISOR: POLICE CHIEF DESCRIPTION The Police Department, in its endeavors to provide the City with a continuing quality law enforcement agency, has received a Federal Grant to subsidize the Department with two additional members. The additional manpower will allow the Department to expand its programs in Community and Problem Oriented Policing. SUMMARY OF BUDGET The budget was compiled to cover the necessary costs of payroll and fringe with respect to the hiring of two additional officers. The basis of the funding is that the Federal grant will pay for one officer while the City matches funds for a second. Federal funding increments will begin when the two additional officers are sworn in. All other costs will be absorbed by the Police general budget. CITY MANAGER RECOMMENDATION In 1994, the City Council fully funded three years of the Federal Police Grant utilizing $134,000 of General Fund Balance. When the grant expires in 1997, the City is obligated to fully fund the two supplemental positions. Policy Direction: It is recommended that the City Council schedule a review of the Acting Police Chief s plans to achieve the grant objectives. At that time, the City Council may wish to further discuss the source/method of funding authorized to match the grant, and what advance steps should be taken to address the City's obligations to fund the officers in future years. Page 274 1995 FEDERAL POLICE GRANT City Manager Adopted FEDERAL POLICE GRANT Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 100 PERSONAL SERVICE 1010 Regular Employees 0 0 0 64,978 64,978 1020 Overtime 0 0 0 4,000 4,000 1031 Holiday Pay 0 0 0 3,592 3,592 1041 Court Pay 0 0 0 1,750 1,750 1043 Training Pay 0 0 0 1,700 1,700 1045 Longevity 0 0 0 0 0 1210 P.E.R.A. 0 0 0 8,666 8,666 1220 F.I.CA 0 0 0 1,102 1,102 1225 Flex Benefit F.I.C.A. 0 0 0 0 0 1300 Insurance 0 0 0 6,480 6,480 1510 Workers Compensation 0 0 0 . ....5,686. 5,686 .0 ..q() ...... .......... - --,'. 1997 TOTAL PERSONAL SERVICES .>qJ) ..07,9$4 .97.954 1999 SUPPLIES 2172 Uniforms 0 0 0 350 350 2997 TOTAL SUPPLIES 0 .....0 .. .,...() . . .. . 350 350 2999 OTHER SERIVCE CHARGES 3105 Training & Ed Activities 0 0 0 265 265 4997 TOTAL OTHER SERIVCE CHARGES 0 () () 265 265 9997 TOTAL FEDERAL POLICE FRANT ....0 () .. () .9$,569 98.569 9997 TOTAL FEDERAL POLICE FRANT 0 () . . .. () ta.569 98.569 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Uniforms 350 Other ServiceS & Charges Ongoing training costs 265 Capital Outlay None Continoencies & Transfers None Capital EQuipment Replacement Fund Purchases None Page 275 1995 FEDERAL POLICE GRANT Explanation of Personnel 1994 1995 F.T.E. TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL EMPLOYEE I SALARIES FRINGE COMP SALARIES FRINGE COMP .1994 1995 & FRINGE & FRINGE Patrol Officer : 0.00 1.00 0 0 0 76,020 21,934 97,954 . Patrol Officer 0.00 1.00 TOTAL 0.00 2.00 o o o 76.020 21.934 97 .954 Page 276 REVENUE 1995 PROJECT PRIDE BUDGET PROJECT PRIDE Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 30000 REVENUE 34000 CHARGES FOR CURRENT SERVICE 34700 Program Revenue 34997 TOTAL CHARGES FOR SERVICES 36000 MISCELLANEOUS 36210 Interest on Investments 36230 Contributions 36997 TOTAL MISCELLANEOUS 39997 TOTAL PROJECT PRIDE TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 178 0 200 ..,. .,.. ...... ' ,itEr.. ............... .... ,. ...,...'... '...(f ,.,(>(.....> )200. . 252 0 5,300 333 .tt552 ..... .>$33 .....i.730 ...333.. .....lj$41 4,089 o 4.089 ... \,194.. ,....,. (661 ) 4,089 . . .. . .. . .3,428 Revenue Narrative All revenues will be contributed and used for each project as needed. Page 277 250 5,300 ... ... .i~\~50 .... . .5.;150 )959....... 4,791 . p4,089 . Plt880 o ...,..........Q o 500 ... ..500.. . ........ ......j. .., ...: ...............~ '-:'";.>< .'~:::::':"Uu:w ........... ...... .>].$5.Q . . . (1,350) 8.219 . .6.869 o o o 500 500 500 .1;850 (1,350) 8.219 . 6.869 CITY OF COLUMBIA HEIGHTS FUND TITLE: PROJECT PRIDE FUND NUMBER: 280-45007 PROPOSED 1995 BUDGET DEPARTMENT: RECREATION SUPERVISOR: RECREATION DIRECTOR DESCRIPTION The long-term goal for the Project Pride Program is to secure a grant that will help finance the Project Pride programs. As for 1995, Project Pride will continue to conduct the four special events: Old Fashioned Skating Party, Easter Egg Hunt, 4th of July, and the Halloween Party. The initial $5,000 start-up money was donated by the Columbia Heights Athletic Boosters. SUMMARY OF BUDGET All of the money that is spent comes out of the original $5,000 donated by the Columbia Heights Athletic Boosters. Any additional expenditures will be donated by the various sponsoring agencies, i.e. Easter Egg Hunt, H.B. Fuller. CITY MANAGER RECOMMENDATION No additional commentary. Page 278 1995 PROJECT PRIDE BUDGET PROJECT PRIDE Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 100 PERSONAL SERVICE 1012 Seasonal Employees 1220 F.I.C.A. 1510 Workers Comp 1997 TOTAL PERSONAL SERVICES 1999 SUPPLIES 2030 Printing & Printed Forms 2170 Program Supplies 2175 Food Supplies 2997 TOTAL SUPPLIES 2999 OTHER SERVICES AND CHARGES 3050 Expert & Prof Services 3430 Advertising Other 4330 Subscription & Membership 4395 State Sales Tax 4997 TOTAL OTHER SERVICE CHARGES 9997 TOTAL PROJECT PRIDE 9997 TOTAL PROEJCT PRIDE 500 38 7 d545 500 26 7 533 500 38 9 ..547 o o o o o o o o 264 420 o ...684 400 o o 12 412 1.&41 1.041 131 158 o 289 145 o 18 9 112 994 994 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Posters Decorations Refreshments Other Service & CharQes Storyteller Easter bunny Newspaper ads Capital Outlay None ContinQencies & Transfers None Capital Eauipment Replacement Fund Purchases None There are no paid personnel for this fund. 300 300 250 200 175 600 Explanation of Personnel Page 279 o o o .....0 400 o o 12 412 959 959 300 300 250 .......850 375 600 o 25 .. ..ltOOO . ,1;850 ., .1~85Q 300 300 250 .850 375 600 o 25 1,000 1,850 1.850 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 280 REVENUE 1995 SHEFFIELD BUDGET SHEFFIELD Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 30000 REVENUE 32000 LICENSES & PERMITS 33160 Federal Grant 33650 Housing & Redevelopment 32997 TOTAL LICENSES & PERMITS 36000 MISCELLANEOUS 36290 Other Misc. Revenue 38997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39100 Sale of La nd 39219 Transfer in From Liquor 39297 TOTAL TRANSFERS IN 39997 TOTAL SHEFFIELD FUND o 0 369,010 . .... 0 ...... .. .... .01.~50,000 . .. .........0. ........., ..... .......,..'..,....:0 ,..,'~..,&,010 o o .. ....'...........0 o o o o ...... ........ 0 ......... .............,...........,..,..~....o. ...~.o.o... 0... ... ....... ,..... 0 ... ... 0 . . ..,....../:Q ... ... .. . 10,000 .. .. . ..... .... ... .0 o o o o .... u. . .. . . .0 ... . . ,-... . ...- .,. . ,',;::,,<::: '.." . .............................0.. o o .......(......>Q .'....., ,....., .., ....'.0 100,000 o . .....00...000. .. .. . . . '. .. ,..... ..:...,....)J... .\.. ..,....:. .. ......1~129.010 o o . . . ......... . .... ........0... .... . ....... ... .". .. ".. . .-.. .. ... ... .... . ........... ':':'.':'::':'..:,':';:::::::::::;:;':::' .".-:: ......,..,..........,{'o. o o .0 o TOTAL EXPENDITURES .. 0 0 1.129.,010 0 0 . CHANGE TO FUND BALANCE 0 0 0 0 0 BEGINNING FUND BALANCE 0 0 0 0 0 ENDING FUND BALANCE 0 0 () .0. 0 Revenue Narrative Deferred revenues for this fund are loans from the Liquor Fund in the amount of $469,000 and from the Sewer Construction Fund in the amount of $710,000. The miscellaneous revenue of $10,000 was house removal contract, and Federal Grants in the amount of 369,010 for 1994 CDBG allocation and 1994 HOME program. The sale of land for $100,000 was City/HRA surplus property sale. Page 281 CITY OF COLUMBIA HEIGHTS FUND TITLE: SHEFFIELD FUND NUMBER: 410-46600 PROPOSED 1995 BUDGET DEPARTMENT: REHABILITATION SUPERVISOR: CITY MANAGER DESCRIPTION This is an ongoing project and budget for the redevelopment of homes in the Sheffield area. SUMMARY OF BUDGET This budget was developed in 1994 to cover the entire project which will be carried out over a period of years. CITY MANAGER RECOMMENDATION Activity from the 1994 budget will be carried into 1995. The final budget of the remaining activity will be made prior to adoption of the 1995 budget. Page 282 1995 REHABILITATION BUDGET SHEFFIELD - REHABILITATION Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 1999 SUPPLIES 2161 Chemicals 2171 General Supplies 2997 TOTAL SUPPLIES __ 2999 OTHER SERVICE CHARGES 3050 Expert & Prof. Servo 3210 Telephone & Telegraph 3310 Local Travel Expenses 3500 Legal Notice Publishing 3800 Utility Service 3810 Utilities - Electric - 3840 Utilities - Refuse 4000 Repair & Maint.Serv. 4390 Taxes & Licenses 4395 Sales Tax on Purchases 4997 TOT AL OTHER SERVICE CHARGES 4999 CAPITAL OUTLAY 5120 Building & Improvements 5110 Land 5997 TOTAL CAPITAL OUTLAY 9997 TOTAL REHABILITATION -- 9999 TOTAL SHEFFIELD FUND o o ..0. 0 0 0 0 0 0 0 0 0 . .... ,.'..0. j) 0 0 30 ,400 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,000 0 0 0 6,000 0 0 0 0 0 0 .. 0 .. ... .37.400 0 . 0 0 199,610 0 0 0 162,000 0 0 0 ..36t.610 0 0 () 3991010 0 0 .. ]). .t,t29;Q10 0 0 o o o o o o o o o o .0. . o o ...'...0 o o SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & Charges Design fees HRA CDBG administration Legal HRA HOME administration Real estate taxes Repairs - maintenance 8,700 14,700 1,000 6,000 6,000 1,000 Capital Outlav Building improvements (3 duplex conversions under HOME program) Detached garage construction Exterior improvements Interior improvements Landscaping 18,000 18,000 26,000 4500 Heating Bathrooms Kitchens Contingencies 4,000 15,000 19,500 14,610 Page 283 1995 REHABILITATION BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Sheffield owner occupied rehabilitation 5 interior rehabilitation 5 exterior rehabilitation 25,000 25,000 Property acquisition 4919/21 Taylor Street 4531/33 Fillmore Street 4531/33 Taylor Street 54,000 54,000 54,000 Continoencies & Transfers None Cap~al EQuipment Replacement Fund Purchases None Explanation of Personnel There are no paid personnel for this department. Page 284 CITY OF COLUMBIA HEIGHTS __ FUND TITLE: SHEFFIELD FUND NUMBER: 410-46500 PROPOSED 1995 BUDGET DEPARTMENT: REDEVELOPMENT SUPERVISOR: CITY MANAGER DESCRIPTION This is an ongoing project and budget for the acquisition of homes for redevelopment in the Sheffield area. SUMMARY OF BUDGET This budget was developed in 1994 to cover the entire project which will be carried out over a period of years. CITY MANAGER RECOMMENDATION Activity from the 1994 budget will be carried into 1995. The final budget of the remaining activity will be made prior to adoption of the 1995 budget. Page 285 1995 REDEVELOPMENT BUDGET City Manager Adopted SHEFFIELD - REDEVELOPMENT Actual Actual Adopted Proposed Budget 1992 1993 1994 1995 1995 1999 SUPPLIES 2161 Chemicals 0 0 0 0 2171 General Supplies 0 0 0 0 2997 TOT AL SUPPLIES .0.... :() ...0'..... . .0 0 2999 OTHER SERVICE CHARGES 3050 Expert & Prof. Servo 0 0 103,000 0 0 3210 Telephone & Telegraph 0 0 0 0 0 3310 Local Travel Expenses 0 0 0 0 0 3500 Legal Notice Publishing 0 0 0 0 0 3800 Utility Service 0 0 0 0 0 3810 Utilities - Electric 0 0 3,000 0 0 3840 Utilities - Refuse 0 0 0 0 0 4000 Repair & Maint.Serv. 0 0 7,000 0 0 4390 Taxes & Licenses 0 0 36,000 0 0 4395 Sales Tax on Purchases 0 0 0 0 0 4997 TOTAL OTHER SERVICE CHARGES 0 0 1-49.000 0 0 4999 CAPITAL OUTLAY 5110 Land 0 0 1 ,151 ,000 0 0 5997 TOT AL CAPITAL OUTLAY 0 .J) 1~151.000 0 0 6997 CONTINGENCIES & TRANSFERS 8100 Contingencies 0 0 30,000 0 0 8997 TOT AL CONTINGENCIES & TRANSFERS ........30rOOO . . 0 0 9997 TOTAL REDEVELOPMENT 0 () .1~$3(};ooo 0 0 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & Charges Legal (Title Ins.-c1osing costs) Financial advisor Appraisals Planning Survey Administration Final grading 3,200 4,000 5,300 4,000 4,000 20,000 20,000 Tenant relocation Relocation services Lighting Landscape Real estate taxeslfees Utilities Repairs 25,000 6,000 7,000 4,500 36,000 3,000 7,000 Page 286 1995 REDEVELOPMENT BUDGET Capital Ot!~ SUMMARY OF COST FACTORS FOR THE COMING YEAR (CONTINUED) Property acquisition - 1994 ongoing budget Stauch properties McNulty properties Yurkew properties Groshong properties Balance of properties Contingencies & Transfers Contingencies Capital EQuipment Replacement Fund Purchases None There are no paid personnel for this department. 540,000 162,000 108,000 65,000 276,000 30,000 Explanation of Personnel Page 287 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 288 REVENUE 1995 POLlCE\FIRE CONnNGENCIES RESERVE BUDGET POLlCE\FIRE CONTINGENCIES RESERVE Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 33000 33420 33421 33423 33424 33997 REVENUE INTERGOVERNMENTAL REVENUE Ins. Premo Tax-Fire Ins. Premo Tax-Police State-Aid Pol. ReI. Assoc. State-Aid Fire Rei Assoc. TOTAL INTERGOVERNMENTAL REV TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE o o o o ..............,....<'.(f.... o o o o ,.....0..... o o o o . . .......... --.. :<:0 . ."C) o o ........0 50,000 69,346 24,450 ...... ......14,050 . .. .15..,CtA~ ,-".:.'::::.:,':,":..~,. ......... . . ... . ...." . .' .175.000 . (17,154 ) o ......... H1, 154) 50,000 69,346 24,450 14,050 157,846 175,000 (17,154) o (17.154) All of the revenue reflected in the 1995 budget are State Amortization Aid and the State Insurance Premium tax. In future years. there is the potential need for an additional contribution on the part of the City. .0. o o ...........0'. 0.. .. o o . . .........i.............H() .., Revenue Narrative Page 289 CITY OF COLUMBIA HEIGHTS FUND TITLE:POLlCE\FIRE CONnNGENCIES RESERVE FUND NUMBER: 888 PROPOSED 1995 BUDGET DEPT:POLlCE\FIRE CONT RESERVE BUDGET SUPERVISOR: CITY MANAGER DESCRIPTION This is a newly established fund. With the consolidation of the Police and Paid Fire Relief into PERA, this fund was established to provide for equal annual funding on the part of the City. As it is anticipated that the pension payments under the consolidation with P.E.R.A. will have high years and low years. This fund was set up so that the City can set aside an equal amount each year to fund these peak and low years. In 1994, only a very small portion of the adopted budget for Police and Fire pensions will be expended. If the balance of this budgeted amount is transferred into the new Police\Fire Contingencies Reserve Fund, it will give a good base to ensure that the City can make smaller annual contributions in the future. SUMMARY OF BUDGET In 1995, the projected expenditures exceed revenue by $17,154. This will be offset if the remaining budgeted pension amounts for 1994 are transferred to this fund. CITY MANAGER RECOMMENDATION The City Manager previously suggested the establishment of the Police\Fire Contingencies Reserve Fund to receive the pension cost savings from 1994, as a result of Police/Fire Relief- P.E.R.A. Pension Consolidation. In future years, all pension revenues would be transferred from the General Fund to the Police\Fire Contingencies Reserve Fund. The pension savings from 1994 would be used to maintain level payments or eliminate spike increases in yearly pension obligations due to actuarial changes. Policy Direction: It is recommended that during the budget process, City Council formally approve the transfer of budget savings in 1994 as a result of the Police/Fire Relief-P.E.R.A. consolidation for initial funding for the Police\Fire Contingencies Reserve Fund. Page 290 1995 POLICE\FIRE CONTINGENCIES RESERVE BUDGET 100 1230 - 1240 1997 9997 Supplies None POLICE\FIRE CONTINGENCIES RESERVE PERSONAL SERVICES Police Pension Fire Pension TOTAL PERSONAL SERVICES TOTAL POLlCE\FIRE CON'T RESERVE Actual 1992 o o . .. .... .. .. . ..... . ............:.......0..:: O. Actual 1993 City Manager Adopted Proposed 1994 1995 o 0 o 0 . ... . . . . .... ... .. .. .......... .. .. .... . ....:.:..: :.).'0 :. ..:..:....'...>j). . '.TO.: . .<Oq SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & Charges None None Capital Outlav None ContinQencies & Transfers __ Capital Equipment Replacement Fund Purchases None Explanation of Personnel There are no paid personnel for this department. Page 291 100,000 .. .75,000 .. . H"5.000 . ... . .115,()OO Adopted Budget 1995 100,000 75,000 175,000 115,000 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 292 CITY OF COLUMBIA HEIGHTS FUND nTLE: TAX INCREMENT BONDS FUND NUMBER: 3XX-47000 PROPOSED 1995 BUDGET DEPARTMENT: TAX INCREMENT BONDS SUPERVISOR: FINANCE DIRECTOR DESCRIPTION _ Debt Service Funds (3xx) are used to account for income from tax increments and payments for principal, interest and related charges for all bond issues of the City. SUMMARY OF BUDGET Revenue from interest on investments is declining due to a decline in available cash in the debt services funds. Tax - increments are budgeted the same as in prior years providing for the continuing delinquencies of the office building. Principal, interest and fiscal charge expense is budgeted at $1,444,015, a decrease of $65,258 from the 1994 adopted budget. REVENUE NARRATIVE - Transfers are made to each individual bond fund to cover debt service payments. CITY MANAGER RECOMMENDATION No additional commentary. Page 293 REVENUE 1995 TAX INCREMENT BONDS BUDGET T.I.BONDS (REFUNDED IN 1987) Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 30000 REVENUE 31000 TAXES 31010 Current Ad Valorem 31050 Tax Increment Guarantee 31020 Delinq AD Valorem 31997 TOTAL TAXES 36000 MISCELLANEOUS 36101 Special Assessments 36105 Int. & Pen. Sp. Assessments 36210 Interest on Investments 36997 TOTAL MISCELLANEOUS 37000 NON REVENUE RECEIPTS 39100 Sale of Land 39140 Other Ref & Reimbursement 39197 TOTAL NON REVENUE RECEIPTS 39200 TRANSFERS IN 39205 Transfer In-Bonds 39290 Residual Equity Transfer in 39297 TOTAL TRANSFERS 39997 TOTAL TI BONDS(REF'D IN 87) 39999 TOTAL TI BONDS(REF'D IN 87) TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 1,102,404 o 5,598 .....1,10$.Q02 o o .... .101,570 .............,01.510..... 8,742 o 8.742 o o o ... t,218,314 1 ,218.314 1 ,8S6.076 (447,762) 1,856,075 1.408.313 Page 294 1,036,412 98,544 18,954 . ...1.'.53;910 o o 70,502 ...........70,502.... ....... 5,248 o ... ..5,248 o 395,918 395,918 1.$25,578 1..a25 ,578 1.a32,.ct95 (6,917) 1,408,313 .1.401.396 1,060,000 o o . .. t;06O,QQO o o 80,000 80.00.0 . 5,000 o 5.000 o o () '.145.000 1.145.000 .1;5:24.m (379,773) 859,143 . 479.370 1,060,000 o o ... J.b$tOOO o o 40,000 .40.000 o o o .1,100.000 1,100.000 ~A61,015 (361,015) 1,021,623 660.608 1,060,000 o o 1.060,000 o o 40,000 40.000 o o o o o o o o o 1,100,000 1.100.000 1 ;461,015 (361,015) 1,021,623 660.608 1995 TAX INCREMENT BONDS BUDGET GENERAL OBLIGATION T.!. BONDS Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 2999 OTHER SERVICE CHARGES 3041 Attorney Fees-Civil Process 3050 Expert & Professional Services 4997 TOTAL OTHER SERVICE CHARGES 5999 DEBT SERVICE 6020 Other Long Term Oblg Prin 6997 TOTAL DEBT SERVICE 6999 TRANSFERS 7160 Transfers Out 8997 TOTAL TRANSFERS 9997 TOTAL GENERAL OBLIGATION BONOS. 9999 TOTAL GENERAL OBLIGATION BONDS o 27,375 0 0 12,666 17 51 Onnl~r5~O 17,000 ............ .... .... ..12..666 .... ....... ..44l885 .. . . ,. .15~$OO .....17,000.. 60,000 .n..n~^^o... .. '~:::':::".-:..,.:~tW.._.... 000 .0 . '''<>0 . .<0 1,593,410 ,........1J.>t3i410 >n1~5e6.0'16 . .. .1.li66,Cms .. .1 ..587,610 1~~09,273 n . ... .1.581J$Uf.'i509213 .'.. ..:t.632._....1~~4.m. . .1.632.495 ..1~524.m.. ..,......,j:~:~~.~ ......,~161J)t5 .. ..1:.ml.015. SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & CharQes Professional Services 17,000 Capital Outlay None Continoencies & Transfers Transfers Out 1,444,015 Capital EQuipment Explanation None There are no paid personnel for this fund. Explanation of Personnel Page 295 o 17,000 17,000 o () 1,444,015 ...,....1.444.01.5 1,461.015 1,461 .015 REVENUE 1995 T.I. BONDS OF 1987 BUDGET T.!. BONDS OF 1987 Actual 1992 30000 REVENUE 36000 MISCELLANEOUS 36101 Spec. Asses. Collect City 36105 Int. & Penalty Sp.As 36210 Interest On Investments 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39205 Transfer - Bonds 39297 TOTAL TRANSFERS 39997 TOTAL T I BONDS OF 1987 39999 TOTAL T I BONDS OF 1987 o o o .. .....HJD. . H1,21 0,291 t.210.Bl. .......:~..j;:~~...... TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE .l,2.10~1 o o o Page 296 Actual 1993 o o o ..........,"".. . . ",- . ';:,: ~:>: ::::U~ :.: . . H1,209,565 ....1~,565 ....,.......~..:=.. 1~~,~ o o o Adopted 1994 o o o ....]f.. 7,500,718 .'7.500.718 . .. . .7,5OQ~71a .. .":5CO~11e 1;~.71e o o o City Manager Proposed 1995 o o o . ... ... ..() ...... 36,655 ......,..............36;$55 ..,...'+.:;:~ ...855 o o o Adopted Budget 1995 o o o o 36,655 36,655 .... ......36,555 .. . . ........ .38.655 36.655 o o {) 1995 T.!. BONDS OF 1987 BUDGET T.!. BONDS OF 1987 Actual 1992 Actual 1993 5999 DEBT SERVICE 6010 Principal 6110 Interest 6200 Fi~(.C.d Agent 6997 TOTAL DEBT SERVICE 6999 TRANSFERS __ 7160 Transfers Out-Bonds 8997 TOTAL TRANSFERS 9997 TOTAL T.I, BONDS OF 1987 9999 TOTAL T ,I. BONDS OF 1987 640,000 569,485 806 ....... ..1.21.0....2..9. ....... "'" ... ,. , . . ., , ,- .-. . .,. . .................., ....1... ... 680,000 529,205 360 J~~ City Manager Adopted Proposed 1994 1995 7,245,000 255,218 500 . .)1;$)().118. 35,000 1.155 500 . . . . .. ...... - . . . . .., . . ..... . -, .. ... ,... . . ....,.....US5!:)........... Adopted Budget 1995 35.000 1,155 500 ... ..~.t)55 000 0 ... .....0 ... . ... .., .., .(r ... ...... .... .............0 "\.:0 .... ...... 1210.291 .. .<1;~.!65t,500.118..36.155 .. ... .....1...21 0.291. .1~2Q91)65 ..'t500.118.. .... .3t655. . o .0 36.655 ..... ...36.655 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & CharQes - None Capital Outlav None ContinQencies & Transfers None Capital Equipment Explanation None Explanation of Personnel There are no paid personnel for this fund. Page 297 REVENUE 1995 T.I. CAP APPREC BONDS BUDGET TAX INCR CAP APPREC OF 1990 Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 30000 REVENUE 39200 TRANSFERS IN 39205 Transfer - Bonds 567 360 500 500 500 39297 TOTAL TRANSFERS ..,..........'.,.:561$60 ...........&00 ..... .>$00 . .500 39300 PROCEEDS OF LONG TERM DEBT 39310 Bonds Proceeds 0 0 0 0 0 39397 TOTAL PROCEEDS OF LONG TERM 0 ...0 .0. . . .(f qpqo . () 39997 TOTAL TAX INCR CAP APPREC OF 199P ...561 .. ..360 ... .........)500<$00. 500 39999 TOTAL TAX INCR CAP APPREC OF 1990. .567 ..... ..... ....360 ..............<500 .. .500. 500 TOTAL EXPENDITURES $&7 .360 $()() . .q500 500 CHANGE TO FUND BALANCE 0 0 0 0 0 BEGINNING FUND BALANCE 0 0 0 0 0 ENDING FUND BALANCE 0 .() . () 0 () Page 298 1995 T.I. CAP APPREC BONDS BUDGET TAX INCR CAP APPREC OF 1990 Actual 1992 Actual 1993 5999 DEBT SERVICE 6200 Fiscal Agent 567 360 6210 Misc. Fiscal Charges 0 0 6997 TOTAL DEBT SERVICE . ..... .-. '-"-':.::"::'~'L.:~::5ttt':" ':'::':':"'::'-::';"r;':~360. :: T6~~~~ix~~~~~;:~:~=~~~~~: ... .:;......H:= City Manager Adopted Proposed 1994 1995 soo o . . ..... ......... HdlOO ..............500 , ......"500 "::::":':':;":-:-:' . " 500 o 500 .. H....S..OO . . . . ... .. .,..:.-..:.:.,:....::.......... ", - ":" ...............,.. ..500 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & Charges None Capital Outlay None Contingencies & Transfers None Capital Equipment Explanation None Explanation of Personnel There are no paid personnel for this fund. Page 299 Adopted Budget 1995 500 o 500 500 500 REVENUE 1995 T.I. REFUNDING BONDS 1991 BUDGET TAX INCR REFUNDING 1991 Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 30000 REVENUE 36000 MISCELLANEOUS 36210 Interest on Investments 242,611 350,783 176,621 0 0 36997 TOTAL MISCELLANEOUS \ 242.6tf .350.183 .<:tl$.$2f .>ib ... 0 39200 TRANSFERS IN 39205 Transfer-Bonds 250 0 177,302.1,.197,965 1,197,965 39297 TOTAL TRANSFERS >250 . ..... .>.0 ..>.'177.302 .1~191.965H .....1.197.965 39300 PROCEEDS OF LONG TERM DEBT 39310 Bonds Proceeds 0 0 0 0 0 39397 TOTAL PROCEEDS OF LONG TERM C ..O/HHb .HHHQ >J) ..... () 39997 TOTAL TAX INCR REFUNDING 1991 ...1.242.861...,::3&0;183 ..........$;;923.........1;...91.965 ...... .1.197.965 39999 TOTAL TAX INCR REFUNDING 1991c<24.2~861.Ha&o.1S3H .a5a~9.l3 ..t..197J~65 .J,191.965 TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 265;HJ2 (22,321 ) 6,543,268 .. .6.520~947 3S3,?43 (2,460) 6,520,947 &.51&.481... '.$~9()S.923 (6,550,OOO) 6,520,947 . ...l2~t0S3). . 1.1~,~t2 29,053 (31,513) .. .(2,460) 1.168.912 29.053 (31.51~ (2.460) Page 300 1995 T.I. REFUNDING BONDS 1991 BUDGET TAX INCR REFUNDING 1991 Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 5999 DEBT SERVICE 6010 Principal 6110 Interest 6200 Fiscal Agent 6210 Misc. Fiscal Charges 6300 Bond Discount 6997 TOTAL DEBT SERVICE 6999 TRANSFERS 7160 Transfers Out 8997 TOTAL TRANSFERS 9997 TOTAL TAX INCR REFUNDING 1991 9999 TOTAL TAX INCR REFUNDING 1991 o 264,932 250 o o . ..2$5,182 o . .0 ............~,'82 . ..265.182 o 353,243 o o o . .d36S.a43 . o ............1:f 3$3,g43 353243 . o 353,423 500 o o '.....353.1>> ...' 6,550,000 ....550.000 .$~Q()~t923 . ...tUI03.;923 835,000 333,412 SOO o o . ....,.....4:;0 .g.d.... .. ,i.,.1Vo.. ,,, 835,000 333,412 500 o o . . ... ..1,11$8.912 . . ..... ,- ....... . ..0 . 0 1~11S~Q12 .j.168.912 1.168.912 . 1.168,912 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & CharQes . None Capital Outlay None ContinQencies & Transfers None Capital Eauipment Explanation None There are no paid personnel for this fund. Explanation of Personnel Page 301 REVENUE 199511 REFUNDING BONDS 1993A BUDGET TAX REFUNDING -1993A Actual 1992 Actual 1993 Adopted 1994 City Managel Proposed 1995 Adopted Budget 1995 30000 REVENUE 39200 Transfers 39205 Transfer in - Bonds 39297 Total Transfers 39300 PROCEEDS OF LONG TERM DEBT 39310 Bonds Proceeds 39397 TOTAL PROCEEDS OF LONG TERM 0 39997 TOTAL PROCEEDS OF LONG TERM 39999 TOTAL PROCEEDS OF LONG TERM DEBT TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE o 0 ... .0 .... ....... ..Cf o 730,073 . . <b . .... ..130;073 . .. () .130~(J?3.... . · .. ....,0130,013 () o o <) . ., .. 1~7,e69 2,204 o .2.204 . o 208,895 .<)H~~$95 o .0 ......0. ....,.,..,.."... . . .........0 . ..0 o o O. o ......0 ........~~~... .'.208~895 . . . 206.$95 o 2,204 .2~204 208,895 o 2,204 2.204 Page 302 1995 T.I. REFUNDING BONDS 1993A BUDGET TAXABLE REFUNDING 1993A Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 2999 OTHER SERVICES & CHARGES 4395 State Sales Tax 4997 TOTAL OTHER SERVICES & CHARGES 5999 DEBT SERVICE 6010 Principal 6110 Interest 6200 Fical Agent Charges 6210 Misc. Fiscal Charges 6300 Bond Discount 6997 TOTAL DEBT SERVICE 6999 TRANSFERS 7160 Transfers Out 8997 TOTAL TRANSFERS 9997 TOTAL TAXABLE REFUNDING 1993A 9999 TOTAL TAXABLE REFUNDING 1993A o .... ...>:...0 24 . >>>24> o . ... .... ........". ......\.0 o .... ......'..tf o () o o o o o ...0........ . . : :..: .:.:~,'::.. ; o ".0 . ..0 . .0 o o o 17,845 o . . . '.11:~W5.. 710,000 . ..710.000 , . . ..>727'.669 ....727,;869 o o o o o .........................0........ ., d. ,..... . .. .. .......... .. ........:.::..::.:..:::-::...::. ..... 185,000 23,395 500 o o .20'UJ95 . o 0 :,:.0 . ... .. ..........: '.(::0 . ....Q..2Ott895 ..... ....:......... >Q ...208,895 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies None Other Services & CharQes None Capital Outlay None ContinQencies & Transfers None Capital EQuipment Explanation None Explanation of Personnel There are no paid personnel for this fund. Page 303 185,000 23,395 500 o o . .208;89$ o () 208,895 208.895 REVENUE 1995 PIR BONDS OF 1987 BUDGET PIR BONDS OF 1987 Actual 1992 30000 REVENUE 36000 MISCELLANEOUS 36101 Spec Assess Coli City 36102 Spec Assess Coli City 36104 Del Assess Coli City 36105 'nt & Penalty Sp Assess 36210 Interest On Investments 36997 TOTAL MISCELLANEOUS 39200 TRANSFERS IN 39201 Transfer Fm-PIR Fund 39290 Residual Equity Transfer 39297 TOTAL TRANSFERS 39997 TOTAL PIR BONDS OF 1987 31,415 o o 20,399 61,510 ........... '..'11$.$2-4 Actual 1993 19,798 o o 15.291 o . ...... .35089 "H" .. . ..:",.":,.' :':.:';:: . . 4: '., - '.. o 0 o 0 ............:.'..::..'.0. ,....,:.:::...,...:::.,.,...>:.,.:, (:J) ."'1" .,..:... .113.324... .,:.. '....35.QB$ TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE 341.794 (228,470) .1.204,351 .......... )915.881 Page 304 1.010i~1() (975,881 ) 975 881 ..,....,....,'..0 Adopted 1994 19,487 o o 13,432 301000 ... .:($t;91g) o o .:..:.:>......,.:/++:,..'/...:.......0.. . . ... ... .........62;91'[. '.$U;880 (268,961) . ..,.,..(~:~~ City Manager Proposed 1995 o o o o o Y:b ,... o o o ..... ...........J[:.:. ............... ............'......(f Adopted Budget 1995 o o o o o .0 o o o o o () o o () o o o o 1995 PIR BONDS OF 1987 BUDGET PIR BONDS OF 1987 Actual 1992 Actual 1993 City Manager Adopted Proposed 1994 1995 Adopted Budget 1995 5999 6010 6110 6200 6210 6997 6999 7990 8997 9997 Supplies None DEBT SERVICE Principal Interest Fiscal Agent Mise Fiscal Charges TOTAL DEBT SERVICE TRANSFERS Residual Equity Transfer Out TOTAL TRANSFERS TOTAL PIR BONDS OF 1987 275,000 66,590 204 o .......'...'...$41.794.. 910,000 49,660 360 67 .../....9Wl;b$7 ... 300,000 31,380 500 o S31J:lSb .. . o o o o ..>0 o o o o o o 50,883 0 o . .50.883 . .cf () 341..1$4 ..1.01();97P . ....$31,8$b ... ...... ..,........... ..0. . SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & CharQes None . Capital Outlay None Contingencies & Transfers None Capital Equipment Replacement Fund Purchases None Explanation of Personnel There are no paid personnel for this fund. Page 305 o o REVENUE 199511. BONDS OF 1984 BUDGET T I BONDS OF 1984 Actual 1992 30000 REVENUE 39200 TRANSFERS IN 39205 Transfer - Bonds 39297 TOTAL TRANSFERS 39997 TOTAL T I BONDS OF 1984 Actual 1993 169,831 167,070 169,831 167,070 ... d1&9.831 .... . .j67.076 . TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE ., ..16~.ea1 o o o Page 306 ...1Jit.Q7() o o .....0 Adopted 1994 168,020 168,020 1$8.020 . q. ....$&,021)... o o ..0. City Manager Proposed 1995 o o .. ....... ......... ..0 .)0 o o ..0 Adopted Budget 1995 o o o o o o o 1995 GEN, OBLIGATION BONDS OF 1994 BUDGET GENERAL OBLIGATION T.!. BONDS OF 1984 Actual 1992 Actual 1993 City Manager Adopted Adopted Proposed Budget 1994 1995 1995 5999 6010 6110 6200 6997 9997 Supplies None DEBT SERVICE Principal Interest Fiscal Agent TOTAL DEBT SERVICE TOTAL GEN. OBLIGATION BONDS OF 1984 135,000 145,000 34,455 21,710 376 360 :H~$9,831 '.'61.010 ... .169.831 .d16'7.010 160,000 7,520 500 .1..,020 .1$8.020 o o o ............(1 () o o o .0 o SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & CharQes None Capital Outlay None ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases None There are no paid personnel for this fund. Explanation of Personnel Page 307 REVENUE 1995 ll. TAXABLE BONDS OF 1987 BUDGET T I TAXABLE BONDS OF 1987 Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 30000 REVENUE 39200 TRANSFERS IN 39205 Transfers - Bonds 39297 TOTAL TRANSFERS 39997 TOTAL T I BONDS OF 1987 212,471 920,615 212,733 ..(>:21 ~14"'. ..,tJ2()~615...... ...... .212;733 .212;471~O.615. .......~12;133 . .._.._........H. . ,... ..... ....... . .. ....... . o OH J).. o o o TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE . ....... ..21;2:,411 o o o .. .... ,... . . >Q~Q,~n5H o o o ,21~;133 .... o o o o o () o o o Page 308 1995 T.!. TAXABLE BONDS OF 1987 BUDGET T.!. TAXABLE BONDS OF 1987 Actual 1992 Actual 1993 City Manager Adopted Adopted Proposed Budget 1994 1995 1995 5999 6010 6110 6200 6997 9997 Supplies None DEBT SERVICE Principal Interest Fiscal Agent TOTAL DEBT SERVICE TOTAL T.I. TAXABLE BONDS OF 1987 130,000 81 ,971 500 ....... ..212.47".. ...'...... ..212.4'71 850,000 70,255 360 ..........:=::~.~..... 155,000 57,233 500 ...'H2t2.t33 ~12\'733 . o o o () ... .0 o o o o o SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services & CharQes None Capital Outlay None ContinQencies & Transfers None Capital EQuipment Replacement Fund Purchases None Explanation of Personnel - There are no paid personnel for this fund. Page 309 CITY OF COLUMBIA HEIGHTS, MINNESOTA Page 310 NON APPROPRIATED FUNDS Actual 1992 Actual 1993 Adopted 1994 City Manager Proposed 1995 Adopted Budget 1995 COMMUNITY POLICE FUND TOTAL REVENUE TOTAL EXPENDITURES CHANGE TO FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE .. ... '" . .. ... .. . ........ .1."5. .00. ..0. ... :::,;. >.~.:~: :><:: : .' .f,' -,', .. ... "..106 (4,706) o (4.706) . .53.~$33 . ~,090 (1,757) (4,706) . .(6..463) .H39.16~ . . "',021 (8,860) (4,706) .:(1,S.566) .. .0 o o (13,566) .(13$66) . 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" ~ il II II II II) II Si II <<i II II II II o II II II II II II II 00 8 co en .... ~~ II) III ~~ I 8 :: o " o 11 II) " " II o " '" " o " ~.. :: " II 11 II) " .... " o II ,....,- It M It II " " ~ II CD ~ "'''' ... ... "'''' gg III O\j .... ui a: a: ~~ ~~ II f6 :: O\j II N il III II II II Z W W ~ ... w CD o w !c ~ a: Il. ....j < b ... ~ Il. < U W a: COLUMBIA HEIGHTS PUBLIC LIBRARY 820 - 40th AVENUE N. E. COLUMBIA HEIGHTS. MN 55421-2996 PHONE: (612) 782-2805 FAX: (612) 782.2804 The Columbia Heights Public Ubrary must meet two criteria for participation in a regiona1libraty system: - maintenance of effon (State Law) and per capita (as outlined in the Anon County Library contraet). J. Minnesota Statutes 134.33 and 134.34 affect local funding for participation in regional public library systemS. Maintenance of effon is required by state law for the regional system (MELSA) to continue to receive federal and State aid funds. Once the required minimum level is met, the funding body (Columbia Heights) may increase support to whatever level it chooses. Maintenance of effoR includes only funding from the City's tax dollars and docs Dot include either JeVCIlues genc:rate4 by the library at capital outlay expenses. Due to the financial hardship of major members (e.g. SL Paul) of regional systemS. the legislature has" enacted a three-year amendment which would allow libraries to meet maintenance of effon by w~chever is ~ of two ways: 1. The second preceding year a. For 1993, Columbia Heights Library would need to meet $367.941 (1991) b. For 1994. Columbia Heights Library would need to meet $378,979 (1992) c. For 1995, Columbia Heights Library would need to meet $378,979 (1993) The preceding year minus the percent the adjusted tax capacity decreased for the funding body a. 2. For 1993, Columbia Heights Library would need to meet $359,286 ($378,979 minus $19,693). For 1994, Columbia Heights Library' would need to meet $364,944 ($378,979 minus $13,530). For 1995, Columbia Heights Library would need to meet $379,399 ($390,348 minus $10,949) This provision for reducing support docs Dot endorse cutting to these levels, but it docs allow libraries to meet maintenance of erfon if funding MUST be reduced to the bare minimum. As in the past, these fipns do not include capital expcndiU11'CS. b. c. 2. The Columbia Heights Library must also meet a per capita rate for operating expeDditures equal to/or peater than that set by the Anob County Ubrary for the preceding year. Anob County Library's projected per capita for 1994 is $19.37 (1993 per capita was $19.27). Based on the requested levy for 1995, Columbia Heights Public Library's per capita would be $20.64 (1994 per capita is projected at $20.64). The Library Board and I are 1'eCommcnding that the library levy be set at $390,348 for 1995. The requested budget would not Jesult in decreased services to the community. 812/94 MRL:jms ~r H.,,"" tIoc,lID/ -- ... ,,,. - if diMJbj/iI)> In -'qprwIl fIT ,,,. prov/Iiml tf..mJ@ . Page 329 """pIII* Maintenance of Effort State Statute 134.34. subdivision 4a. .was enacted for three years (1993. 1994. 1995) as part of a special appeal by the City of Sl Paul on behalf of their library to enable their continued panicipation in MELSA. When this subdivision expires, the Statute will revert to subdivision 4 (see following for text of Statute). In 1996 when subdivision 4 is restored. the Columbia Heights Public Library would need to meet either the amount levied for 1995 or the amount levied for 1995 minus the percentage of the decrease in the City's adjusted net taX capacity. Page 3.3Q JANUARY · JUNE 1994 4304.88 455.02 93.26 82.39 200.30 8.00 52.53 = COLUMBIA HEIGHTS PUBUC LIBRARY MONEY COLLECI'ED JUNE 1994 1. OVERDUE PINES ............ $688.21 2. LOST MATERIALS ............ $99.94 3. OLD OVERDUES . . . . . . . . . . . . . . $58.36 4. DAMAGED MATER.IALS .. ... . .. $31.49 5. LOST LIBRARY CARD ......... $35.50 6. MISSINGIDAMAGED BARCODE ... $2.00 7. MISCElLANEOUS............. $24.43 (lost book bags, video cases) 8. DIECK CARDS ..... . . . . . . . . . . $12.50 (dale due cards) 9. COpy MACHINE .. .. .. . .. . . .. $125.67 10. BOOK BAGS. . .. .. . . .. . . . . .. . $18.33 (book bag sales) 11. VIDEO .................... $200.09 12. SALES TAX ................. $23.92 13-. LIBRARY COLLECI'lON .. . . . . . . . $0.00 14. BOOK PAYMENT. . . . . . . . . . . . .. $0.00 15. REFUNDS/REIMBURSBMENTS .. . . $0.00 16. DONATION................... $0.00 TOTAL COLLECI'ED . . . . . . . . . . . $1320.44 1-4 are FInes. Account Number 240-00-35103 5-8 arc Other. Account Number 240-00-34120 9 is Photo CopIes. Account Number 240-00-34110 .10 is Book bap. Account Number 240-00-34150 11 is Video. Account Number 240-00-34130 12 is SaJes To. ..Account Number 240-00-20810 13 is Library coDdon Account Number 240-00-34140 14 is Book Payment Account Number 240-45SQO.2180 15 is Rerun4"reimbune Account Number 240-00-39140 16 Is Donation Account Number 883.()()..36230 Page 331 41.70 1567.71 74.89 1350.08 208.19 0.00 0.00 0.00 ~ 8,448.95 ; s:5 -A W ~ a:. o &.I. I g $ ~ if~~~ I ~l:f" ~~~l.~".::- ":r..:I,~. I' M": 1'!~l4i (". .I~... , . ",. ., ~ ,~~. ~ ,. .~~~; __ .1.l~" .! ~;Ji~.'~~:~."ri!;li .. . . r~J .... .!J . \.~~ lit ...:i ..CI)..iii 1_ '_ - - - 1- 1- ~ ~~~~~.'.~~ ~~~ ~ i~~ ~ = ~ ~ ~~~~~ ~ '3fi!!. :~;: ~ tJlci,;gtf.a ::I ,iiShfr.,a:-iJii -Mo..!' ! j ~~,.,~~.t;~~' .. lit !!! ~:rlill ' 1 ~ ';t~:tc!l'~ ~! Q'~ ~.~S.CD o lit (1).\ 'ii;1I ~ lit 0 ,,,')V .,t .....CI)I ": 1>> -G ~j,.~l...'.~' .~~,I~ -=_ 9! ~ ...... '1' ... , .. 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