Loading...
HomeMy WebLinkAbout03-09-2015 Regular MeetingCITY OF COLUMBIA HEIGHTS 59040 1h Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 Hisit our website at: www.cl.columbia- heiehts.mn.us Mavor Gary L. Peterson Councilmembers Robert A. Williams Bruce Nawrocki Donna Schmitt John Murzyn, Jr. City Manager Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday March 9, 2015 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only) 1.CALL TO ORDER 2.ROLL CALL 1INVOCATION Invocation provided by Max Richter, Community United Methodist Church 4.PLEDGE OF ALLEGIANCE 5.ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS 7.CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of February 23, 2015. B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the Park & Recreation minutes of December 17, 2014. MOTION: Move to accept the Public Arts Commission minutes of February 12, 2015. MOTION: Move to accept the Charter Commission minutes of January 15, 2015. MOTION: Move to accept the EDA minutes of January 5, 2015. MOTION: Move to accept the draft Planning & Zoning Commission minutes for March 3, 2015 meeting. City Council Agenda Monday March 9, 2015 Page 2 of 4 C. Consideration of Gambling Permit for Immaculate Conception Church Fun Fest. MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Board indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate Conception Church to conduct bingo and a raffle at their Fun Fest event being held August 7 -9, 2015 at 4030 Jackson St NE, Columbia Heights, and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty -day notice to the local governing body. D. Resolution Approving A Collective Bargaining Agreement Between the City of Columbia Heights and the American Federation of State, County and Municipal Employees, Council No. 5, Local No. 495 — Technical and Clerical Employ. MOTION: To waive the reading of Resolution 2015 -22, there being ample copies available to the public. MOTION: To adopt Resolution 2015 -22, regarding the Labor Agreement between the City of Columbia Heights and the American Federation of State, County and Municipal Employees, Council No. 5, Local No. 495, Technical and Clerical Employees, effective January 1, 2015 to December 31, 2016. E. Adopt Resolution 2015 -23, 2015 -2016 Salary and Fringe Benefit Adjustment for Non -Union Supervisory Employees MOTION: Move to waive the reading of Resolution 2015 -23, there being ample copies available to the public. MOTION: Move to adopt Resolution 2015 -23 adopting changes in non -union group salary ranges, and establishing salaries and changes in fringe benefits for non - unionized City supervisory positions for calendar years 2015 and 2016 F. Adopt Resolution 2015 -24, 2015 -2016 Salary and Fringe Benefit Adjustment for Non -Union Essential and Confidential Employees MOTION: Move to waive the reading of Resolution 2015 -24, there being ample copies available to the public. MOTION: Move to adopt Resolution 2015 -24 adopting changes in non -union group salary ranges and establishing salaries and changes in fringe benefits for non - unionized essential and confidential City positions for calendar years 2015 and 2016. G. Authorization to Purchase Police Vehicles MOTION: Move to authorize the purchase of two 2015 Ford Police Interceptor Utility vehicles and one 2015 Dodge Charger unmarked vehicle under the State of Minnesota bid, with funding to come from 431.42100.5150, in the amount of $78,076.90 and that the Mayor and City Manager are authorized to enter into a contract for same. These vehicles will be used as marked patrol cars and unmarked police vehicles. MOTION: Move to authorize the Police Chief to expend up to $51,854.00 to set up and outfit two marked patrol cars. City Council Agenda Monday March 9, 2015 Page 3 of 4 H. Consideration of Removal of Huset Park wading-000l. MOTION: Authorize Staff to remove the existing wading pool at Huset Park West, based upon a recommendation by the Parks & Recreation Commission. I. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for March 09, 2015, as presented. J. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 155866 through 155033 in the amount of $1,031,659.33. MOTION: Move to approve the Consent Agenda items. 8. PUBLIC HEARINGS 1. Repeat Service call Service Fee Appeal, 723 -38th Ave NE. MOTION: Move to uphold the $1,971.07 Nuisance call for Service Fee imposed on Holly Reinke, owner of 723 -38th Ave NE. 2. Ordinance No. 1620 On -Sale Brewer Taproom and Off -Sale Brewer Taproom Licenses and Requirements. MOTION: Move to waive the reading there being ample copies available to the public. MOTION: Move to approve the ordinance upon first reading and set the second reading for Monday March 23, 2015 at approximately 7:00 pm in the City Council Chambers. 3. Consideration of Ordinance No. 1621 Medical Marijuana Manufacturing and Dispensaries Moratorium. MOTION: Move to waive the reading of Ordinance No. 1621, there being an ample amount of copies available to the public. MOTION: Move to approve Ordinance No. 1621 upon first reading and set the second reading for Monday, March 23, 2015 at approximately 7 pm in the City Council Chambers 4. Resolution Approving a Conditional Use Permit for Seasonal Outdoor Sales at Frattallone's Ace Hardware located at 4340 Central Avenue NE. MOTION: Move to waive the reading of Resolution No. 2015 -20, there being ample copies available to the public. MOTION: That the Planning and Zoning Commission recommends that the City Council approve the Conditional Use Permit for the property located at 4340 Central Avenue NE. 5. Resolution approving a Conditional Use Permit for a Charter School at First Lutheran Church located at 1555 40th Avenue NE. MOTION: Move to waive the reading of Resolution No. 2015 -21, there being ample copies available to the public. MOTION: That the Planning and Zoning Commission recommends that the City Council approve the Conditional Use Permit for the property located at 1555 40th Avenue NE. City Council Agenda Monday March 9, 2015 Page 4 of 4 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1 Donation to Sister Cities Committee for Police Host Appreciation Dinner. MOTION: Motion to donate $500 to the Sister Cities Committee to pay for half of a Host Appreciation Dinner for the Commandant, Police Officers, Hosts and selected Elected Officials. . B. Bid Considerations C. New Business and Reports 10. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 11. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his/her name and address for the record. 12. ADJOURNMENT Kelli Bourgeois, HR Director /Assistant to the City Manager OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING FEBRUARY 23, 2015 THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON MONDAY FEBRUARY 23, 2015 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA 1. CALL TO ORDER Mayor Peterson called the meeting to order at 7:03 pm. 2. ROLL CALL Present: Mayor Peterson, Councilmembers Nawrocki, Schmitt, Williams and Murzyn Jr. Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Kevin Hansen, Director of Public Works; Joe Kloiber, Finance Director; Gary Gorman, Fire Chief; Katie Bruno, Council Secretary 3. INVOCATION Invocation provided by Dan Thompson Heights Church 4. PLEDGE OF ALLEGIANCE - The Pledge of Allegiance was recited. 5. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS Mayor Peterson announced that Tom Rostman, known as Dr. Q will be in attendance at a free event at Jimmy's Billiards on Central Ave. 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of February 9, 2015. MOTION: Approve the work session minutes of February 2, 2015 B. Accent Board and Commission Meeting Minutes MOTION: Move to accept the Library Board minutes of January 7, 2015. C. Approval of the attached list of rental housing licenses MOTION: To approve the attached list of rental housing licenses. Page 2 of 8 D. Authorize the Ca itn al Equipment Replacement of Unit #35 Water Truck *Removed for Discussion E. Award of Site -Civil Engineering Services for the New City Library Project No 1410 *Removed for Discussion F. Resolution 2015 -19 Authorizing a Brokerage Account with TD Ameritrade Institutional and an Investment Advisory greement with Ehlers Investment Partners *Removed for Discussion G. Approval of Premises Permit Application for Columbia Heights Athletic Boosters to conduct charitable gambling activities at El Tequila Mexican Grill and Bar, 4005 Central Avenue NE MOTION: Move to approve the Premises Permit Application for the Columbia Heights Athletic Boosters to conduct legal gambling activities at El Tequila Mexican Restaurant, 4005 Central Avenue NE, and to direct the City Manager to sign the Premises Permit Application verifying the City's approval. H. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for February 23, 2015 as presented. I. Payment of Bills *Removed for Discussion Councilmember Nawrocki requested items D, E, F and I be removed for discussion. Motion by Councilmember Nawrocki, seconded by Councilmember Williams to approve Consent Agenda items A, B, C, G and H. All Ayes, Motion Carried. The following items were removed for discussion: D. Authorize the Ca itp al Equipment Replacement of Unit #35 Water Truck Public Works Director Kevin Hansen explained that the City has been using its current water tank truck since the early 1970s. The shop supervisor rebuilt the truck in 2000, expecting a five year extension of use; the truck has lasted 15 years. Councilmember Schmitt requested City Staff differentiate between maintenance and repair costs in the future. Motion by Councilmember Murzyn, Jr, seconded by Councilmember Williams to authorize the replacement of Unit #35 and purchase of one (1) 2016 International 4300 chassis with a Cummins diesel engine from Astleford International for $68, 086.20 plus tax off the State of Minnesota Purchasing Contract. Move to also authorize the purchase of one (1) water tank rear engine and pump to be installed by Ruffridge- Johnson Equipment Company for a cost of $53,665. 00. All Ayes, Motion Carried. E. Award of Site -Civil Engineering Services for the New City Library Project No 1410 Councilmember Nawrocki questioned why the staff recommendation was not for the lowest bidder. Public Works Director Kevin Hansen explained that RFP responses were split between Page 3 of 8 qualifications and fees. Five proposals were received. Director Hansen reported that the highest overall ranking firm was Hammel, Green & Abrahamson, Inc. (HGA) Councilmember Schmitt asked why MWMO's recommendation was not considered. Director Hansen suggested the MWMO may look at the proposals differently than the City. Motion by Councilmember Schmitt, seconded by Councilmember Williams to award the Site- Civil- Landscaping Engineering Services for the new City Library, Project No. 1410, to the firm of HGA, Inc. of Minneapolis, Minnesota, based on their highest ranked proposal for a cost not -to- exceed $79,765 appropriated from Fund 450 -51410 -3050. All Ayes, Motion Carried. F. Resolution 2015 -19 Authorizing a Brokerage Account with TD Ameritrade Institutional and an Investment Advisory Agreement with Ehlers Investment Partners Councilmember Nawrocki asked what the reason is for the account. City Manager Fehst reported it is required to address any possible conflict of interest issues. Finance Director Joe Kloiber explained that in July 2014 the Federal Government changed the law regarding how a municipality can invest bond proceeds; they can no longer be invested in a commission based brokerage. Director Kloiber reported that we received quotes from 3 vendors, the lowest being from Ehlers Investment Partners. Councilmember Nawrocki questioned the amount of interest being earned. Director Kloiber stated the money was moved to a savings account in July 2014, earning about 1/3 %; about $20,000 net in interest income. Motion by Councilmember Schmitt, seconded by Councilmember Williams to waive the reading of Resolution 2015 -19, there being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Schmitt, seconded by Councilmember Williams to Adopt Resolution 2015 -19, authorizing a brokerage account with TD Ameritrade Institutional and an investment advisory agreement with Ehlers Investment Partners. All Ayes, Motion Carried. I. Payment of Bills Councilmember Nawrocki questioned the bill received form American Engineering. Director Kloiber explained that was split between the soil boring testing for the library, and Silver Lake Pond. Councilmember Nawrocki questioned the bill from Home Drywall & Construction. Director Kloiber reported that was for drywall installation in the Community Development office. Councilmember Nawrocki questioned the bill from Initial Defense. Director Kloiber reported that was for cultural competence training for police officers. Motion by Councilmember Nawrocki, seconded by Councilmember Schmitt to Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check 155708 through 155865 in the amount of $ 408, 488.14. All Ayes, Motion Carried. 8. PUBLIC HEARINGS A. Adopt Resolution 2015 -16, 4830 Jefferson St NE being a declaration of nuisance and abatement of violations within the City of Columbia Heights. Page 4 of 8 Motion by Councilmember Williams, seconded by Councilmember Nawrocki to close the public hearing and to waive the reading of Resolution Number 2015 -16, there being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Williams, seconded by Councilmember Nawrocki to adopt Resolution Number 2015 -16, being a resolution of the City Council of the City of Columbia Heights declaring the properties listed a nuisance and approving the abatement of violations from the properties pursuant to City Code section 8.206 All Ayes, Motion Carried. B. Adopt Resolution 2015 -17, 4030 Quincy Street N.E., being a Resolution of the City Council of the City of Columbia Heights approving rental license revocation for failure to meet the requirements of the Property Maintenance Codes. Fire Chief Gary Gorman reported that the license for the property was revoked in the fall of 2013. It was recently determined that the property is being rented again, without a license. Gorman indicated that the tenant will have 45 days to vacate the premises. Motion by Councilmember Williams, seconded by Councilmember Muryn, Jr. to close the public hearing and to waive the reading of Resolution Number 2015 -17, being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Williams, seconded by Councilmember Nawrocki to adopt Resolution Number 2015 -17, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A. 408(A) of the rental license listed. All Ayes, Motion Carried. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations a. Adopt Resolution No. 2015 -18 being a Resolution Accepting Bids and Awarding a Contract for the LaBelle Park Improvements, Project No. 1306 Director of Public Works, Kevin Hansen gave an overview of the proposed project. Hansen reported the bids came in substantially under the engineers estimate. The project includes the removal of the boardwalk, shoreline restoration, and the replacement of the current basketball court with a shelter and patio overlook. The low bid, along with the add alternates was 29.5% under the engineers estimate. The bid amount was $378,000. The project will be largely funded though the MWMO. Councilmember Nawrocki asked for a breakdown of funding. Director Hansen reported that the MWMO will fund up to $250,000, the Park Development Fund $75,000, and the storm water utility was bonded for $100,000. Councilmember Schmitt requested clarification on a completion date referenced of September 11, 2016, that was determined to be an error, the substantial completion date is August 1, 2015. Councilmember Nawrocki asked if we will receive the maximum amount of $250,000 from the MWMO. Director Hansen explained the funding was approved based on the estimated cost, and based on the bid tab; it may be about $25,000 less. Page 5 of 8 Motion by Councilmember Williams, seconded by Councilmember Schmitt to waive the reading of Resolution 2015 -18, there being ample copies available to the public. All Ayes, Motion carried. Motion by Councilmember Williams, seconded by Councilmember Schmitt to adopt Resolution 2015 -18 being a resolution accepting bids and awarding the LaBelle Park Improvement Project, City Project No. 1306, including Alternates A, B, C and D to Odesa II LLC of Sauk Rapids, Minnesota based upon their low, qualified, responsible bid in the amount of $378,953.75 with funds to be appropriated from Fund 412 -51306 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. All Ayes, Motion carried. C. New Business and Reports 10. ADMINISTRATIVE REPORTS Report of the City Manager City Manager Fehst announced there will be an informational open house on Wednesday February 25t" regarding the proposed splash pad at Huset Park. Manager Fehst commended Director of Community Development, Joe Hogeboom for noting a couple of errors in recent newspaper articles, one reporting the Starlight Motel as being in the City of Columbia Heights. The second error regarding the statement made that Columbia Heights "has no logo." The upcoming EDA agenda will include discussion regarding an application by Dominium, an update from Jim McComb regarding commercial health of the community, as well as discussing the branding campaign. Director of Public Works, Kevin Hansen explained the upcoming worksession will include discussion regarding Building CIP, and an update regarding building orientation of the new library. Councilmember Nawrocki commented on the finance section of the recent Greensheet, regarding revenue sharing, noting the assumption was made that the community would have supported expenses associated with continuing without revenue sharing. Report of the City Attorn ey Nothing to report. 11. CITIZENS FORUM There were no citizens desiring to speak. Mayor Peterson reported that the recent Fire & Ice Polar Plunge was a great success. Preliminary numbers indicate approximately $4,500 was raised for SAGA. 12. ADJOURNMENT Mayor Peterson reminded residents to remember our servicemen and women, and to try to enjoy life, and to do a random act of kindness. Meeting adjourned at 7:55 p.m. Respectively Submitted Katie Bruno, City Clerk/Council Secretary Page 6 of 8 RESOLUTION NO 2015 -16 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Behaitu Desta (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 4830 Jefferson St N.E. , Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on January 9, 2015. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on November 20, 2014 an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 2. That on January 7, 2015 inspectors re- inspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on February 3, 2015 inspectors re- inspected the property and found that violations remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Miscellaneous outside storage, garbage and/or debris throughout property. Items under tarps or makeshift lean -to not acceptable. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 4830 Jefferson St N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL, 1. The property located at 4830 Jefferson St N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Page 7 of 8 RESOLUTION NO 2015 -17 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Walter Azizi (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 4030 Quincy Street N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on January 13, 2015 of a public hearing to be held on February 23, 2015. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on or about January 13, 2015 inspection office staff sent a letter requesting the owner of the property to submit a rental license application and schedule a rental inspection for this property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on February 2, 2015 inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to -wit: a. Failure to schedule a rental property inspection. b. Failure to submit a rental license application and fees. 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL The rental license belonging to the License Holder described herein and identified by license number F12290 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. RESOLUTION NO 2015 -18 RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE LA BELLE PARK IMPROVEMENT PROJECT, CITY PROJECT NO. 1306 WHEREAS, pursuant to an advertisement for bids for City Project No. 1306, LaBelle Park Improvement Project, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder Base Bid Alternates Base Bid + Alternates Odesa II LLC $303,729.75 $ 75,224.00 $378,953.75 Page 8 of 8 G.L. Contracting Inc. $310,997.40 Blackstone Contractors, Inc. $329,608.10 Fitol -Hintz Construction, Inc. $343,151.95 Sunram Construction, Inc. $356,069.20 Peterson Companies, Inc. $399,997.35 Pember Companies, Inc. $455,456.02 New Look Contracting, Inc. $508,789.25 $107,932.60 $105,654.00 $ 87,697.75 $105,698.50 $ 94,706.77 $109,205.50 $ 97,073.75 $418,930.00 $435,262.10 $430,849.70 $461,767.70 $494,704.12 $564,661.52 $605,863.00 WHEREAS, it appears that Odesa II LLC, 9003 Mayhew Lake Road NE, Sauk Rapids, Minnesota is the lowest responsible bidder; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with Odesa II LLC in the name of the City of Columbia Heights, for LaBelle Park Improvements, City Project No. 1306, according to plans and specifications therefore approved by the Council. 2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. 3. City Project No. 1306 shall be funded with Park Capital Improvement Funds. RESOLUTION NO 2015 -19 AUTHORIZING A BROKERAGE ACCOUNT WITH TD AMERITRADE INSTITUTIONAL AND AN INVESTMENT ADVISORY AGREEMENT WITH EHLERS INVESTMENT PARTNERS WHEREAS, The City of Columbia Heights intends to establish custodial accounts with TD Ameritrade Institutional for cash and investment securities, and to contract with Ehlers Investment Partners for investment advice in regard to said accounts and securities; and WHEREAS, The City of Columbia Heights, TD Ameritrade Institutional, and Ehlers Investment Partners, each require certain clarification of the authority within the City of Columbia Heights in regard to such accounts and securities; THEREFORE, IT IS HEREBY RESOLVED, that the Finance Director and the City Manager of the City of Columbia Heights are hereby fully authorized and empowered to open a TD Ameritrade Institutional brokerage account, transfer, endorse, sell, assign, set over and deliver any and all shares of stocks, bonds, debentures, notes, evidences of indebtedness, or other securities now or hereafter standing in the name of or owned by this City, to purchase stocks, bonds, debentures, notes, evidences of indebtedness, and other securities, and to make, execute, and deliver, under the City seal of this City, any and all written instruments necessary or proper to effectuate the authority hereby conferred. BE IT FURTHER RESOLVED, that the Finance Director and the City Manager of the City of Columbia Heights are hereby fully authorized to make, execute, and deliver, under the City seal of this City, an investment advisory agreement with Ehlers Investment Partners. City of Columbia Heights Park and Recreation Commission December 17, 2014 David Payne called the meeting to order at 5:30 p.m. ROLL CALL Members present: Sean Clerkin; Bruce Evans; Tom Greenhalgh; Stan Hoium; Kevin McDonald; David Payne; Marsha Stroik Staff Present: Kevin Hansen, Public Works Director; Keith Windschitl, Recreation Director; Deanna Saefke, Secretary OATH OF OFFICE Bruce Evans took the Oath of Office as Park and Recreation Commission Member. APPROVAL CONSENT AGENDA Motion by Stroik, second by Clerkin, to approve the consent agenda. Upon vote: All ayes. Motion Carried. LETTERS AND REQUESTS A. Request for a reduced rental fee of Murzyn Hall for a fundraiser event for Bright Water Montessori Schools in Minneapolis on Saturday, March 7, 2015. Stroik asked what kind of activities the group plans on doing as the letter states only music and alcohol. Windschid replied they will be selling tickets for the event, possibly a silent auction, having a Lions Club bar, and a DJ for music. He indicated the Commission has consistently not allowed a fee waived group to use that rate on a Saturday night. Currently two of the four Saturdays in March are rented. This school is not located in Columbia Heights, however he does not know if anyone involved in the group is from the city. Stroik indicated she was wondering why they are not holding this fundraiser in their community where the school is located. Saefke replied the organizer had attended another fundraiser at Murzyn Hall. Windschitl stated the school indicated their population of students has over half using a reduced lunch program; he reported the Columbia Heights district has approximately 80% of students on a reduced lunch program. He feels that without a tie back to the city or a direct impact to the community there is no cause to waive the fee on a Saturday. Stroik believes this is a for - profit school; the preschool is non - profit as indicated in the letter. Clerkin agreed that with it being a Saturday evening and no direct community involvement, there is no reason to reduce the rental fee. Hoium stated he would be in favor of a 25% resident discount if staff agreed. Motion by Stroik, second by Hoium, to deny the request for a reduced rental fee because it is a Saturday and the group is not tied to the community. The group can apply the resident discount if they have a renter living in Columbia Heights. Upon vote: All ayes. Motion Carried B. Request for an open bar with staff approved bartenders on Friday, August 7, 2015. Windschid reported the rental is for an 80t" birthday party with approximately 250 people or less. The request is to have an open bar using trained bartenders whom have been approved by staff. Motion by Hoium, second by Clerkin, to approve the request for an open bar using staff approved bartenders. Upon vote: All ayes. Motion Carried Park & Recreation Commission December 17, 2014 Page 2 OLD BUSINESS None at this time NEW BUSINESS A. Update on Huset Park splash pad and condition of current wading pools. Hansen reported a proposal was received from WSB and it was priced extremely high. Staff went out for other bids on a design proposal. This process was difficult because there are not very many consulting firms that conduct design work on splash pads. Bids were received from SRF Consulting for $29,500 and Stantec for $34,000. The primary difference is that Stantec has done the majority of wading pools and splash pads within the metro area. The other two companies associate themselves with a supplier of splash pad materials. Stantec will design anything within your budget. McDonald asked if all firms were shown the same design. Hansen answered they were given the same preliminary information recognizing that we are starting from scratch, the size of the area is 3000 square feet, and a $400,000 budget including the design fee. Hoium asked if the companies design everything from the pump size, to the dimensions, and everything. Hansen replied yes, everything. Hansen indicated staff has been looking for ways to save money on the project and in the spring do the removal on the site in- house. This does however put the project behind schedule. The goal is to have the design done by the end of April, go out for bids in April or May, and then see how long it takes to get materials because everything will be custom made. Hoium asked if Stantec helps to find a builder. Hansen replied yes they would find a specialty contractor or the city may piece each section out and find their own concrete worker for example. Hoium asked if by using city staff to remove the wading pool, will the labor costs come out of the $400,000 budget. Hansen replied no. Windschitl asked if the City Council wanted to keep one of the other wading pools open during the construction of the splash pad. Hansen replied that is the next part of the discussion. The Commission should consider if they would like to keep on or both of the existing wading pools open, and then what the future plan is for those areas depending on funding. The Ramsdell Park wading pool had the State required updates done in 2014 so it is ready to open after the required inspection for the 2015 season. The McKenna Park wading pool will need sand blasting, concrete repairs, and pump repairs at an estimate of $8,000. Greenhalgh agreed with keeping Ramsdell open. Hansen indicated the Commission should discuss maintaining three sites for water features or just two sites which would remove McKenna. Hoium asked how long the wading pools could stay open. Hansen replied as long as they can continue to remain usable. Stroik replied that the public is used to having McKenna closed from 2014, since Ramsdell is ready to open, just open Ramsdell and keep the McKenna site closed again, saving the $8000 for the new features. Hansen indicated using the money towards to removals of the wading pools. Clerkin asked how the closure of the McKenna pool affected the Recreation programs. Windschid replied that is did have a negative impact because the location is used for programming which means the group has to travel to another location. He suggests keeping the McKenna pool open if Huset West is not going to be in use until later in 2015 or possibly 2016. The Huset West wading pool is a highly used park feature and redirecting them to McKenna Park is not a far distance to go. He would be in favor of spending the $8000 to use the McKenna Park wading pool until as long as it is usable. Clerkin stated there are a number of pools similar to ours that are functioning throughout Minneapolis. Hansen replied the City of Minneapolis has a plan approved by the State Department of Health to make the updates on so many pools per year for ADA compliance and water filtration up to code. Hansen indicated the sentiment of the City Council was to keep Ramsdell wading pool open, close the McKenna wading pool, and move forward with the Huset Park West splash pad. At this time the time line for the opening of the splash pad is unknown. Park & Recreation Commission December 17, 2014 Page 3 Motion by Greenhalgh, second by McDonald, to keep both Ramsdell Park and McKenna Park wading pools open as long as possible. Spend the $8000 to complete the updates for the McKenna Park wading pool. Upon vote: All ayes. Motion Carried REPORTS A. Recreation Director Windschitl indicated the Recreation Clerk, Stacy DeBar, is moving. The half time position has been posted and is actually now closed. A good number of applications were received. Hoium asked what the process is for hiring and who makes the decision. Windschitl replied the Human Resources Director /Assistant to the City Manager, Kellie Bourgeois, reviews the applications to see if they are qualified or not and rates them. From that selection Windschitl will review them as well and call applicants for interviews. The interview will be with Bourgeois, Windschitl, and possibly on other person. The hope is to fill the position as soon as possible. In the meantime a part-time seasonal employee will help to cover the office. Windschitl received an email from a participant of the Custard, Sprinkles, and Santa Party that the Youth Program Coordinator Liz Bray puts together. He stated Bray and Saefke run a great event. The letter was to compliment the department on a great community event, enjoyed by the kids, parents, and grandparents. The letter compliment the youth performed play and the great Santa. Saefke reported receiving two complimentary emails on part-time Murzyn Hall staff during previous events. B. Public Works Director /City En i neer Hansen reported the resignation of a nine year staff person who received their college degree in another field and left for a full time job in marketing. That position will be replaced in February or March. There are currently four job openings in Public Works; one in streets, two in utilities, and one in parks. Hoium asked where the jobs are advertised. Hansen replied through the League of MN Cities website, the City website, and depending on the field of the position an association with that field. The League of MN Cities is where the most hits are received. Clerkin asked if job openings are listed through unions. Hansen replied to a small degree, but there is not that type of setup with that group. Hansen indicated the group discussed the possibility of a bond referendum in two or four years during previous meetings. Before thinking about doing a bond referendum then the group should start looking at the Capital Improvement Plan in the first half of 2015. Payne indicated he would like to see the discussion on a future agenda. Stroik agreed. C. Commission Members Stroik asked for an update on ice rinks. Hansen replied the work was started on the rinks and will continue once the weather stays below freezing. The same parks will have rinks; McKenna Park, Ostrander Park, and Keyes Park. Payne asked about the supply of road salt for the season. Hansen replied the supply is at 85 %. Stroik reported 40t" Avenue is extremely icy and hard to stop at the bottom of the hills. She asked if it had ever been considered to pull some of the stop signs during the winter months. Hansen replied that discussion was brought to the attention of the City Council and stop signs will not be Park & Recreation Commission December 17, 2014 Page 4 pulled. The reason is because drivers get used to stop signs in place and it would put the City in a liable position if a driver was anticipating another car to stop for a previous stop sign. Windschitl asked what the process is to get a two hour parking allowance along 490' Avenue in front of the Hylander Center because many of the participants in the morning are senior citizens. Hansen replied that parking restrictions or changes are done by a resolution by the City Council. The first step is to address the Traffic Commission. Payne adjourned the meeting at 6:08 p.m. Deanna Saefke, Recreation Clerk Typist II PUBLIC ARTS COMMISSION MINUTES OF THE WORK SESSION RITA NAU'S RESIDENCE February 12, 2015 5:30 PM The work session was called to order at 5:44 PM by Rita Nau. Commission members present - Carrie Magnuson, Rita Nau, Erin Rominger (electronically), Jennifer Tuder Commission members absent - Gretchen Nelson Objective To discuss applying for the MRAC Arts Activity Support grant to establish funds for an upcoming event Calendar • Thursday, February 19 & February 26, 2015: PAC work sessions • Friday, February 27, 2015: Proposal to City Manager (for the match) • Monday, March 2, 2015: City of Columbia Heights work session • Wednesday, March 4, 2015: Public Arts Commission regular meeting • Thursday, March 5, 2015: PAC work session • Monday, March 9, 2015: City of Columbia Heights city council meeting • Thursday, March 12, March 19, March 26, 2015: PAC work sessions • Monday, March 30, 2015: MRAC Arts Activity Support grant first draft sent to Greg Neilson, Anoka County representative for MRAC • Monday, April 6, 2015: Deadline for MRAC Arts Activity Support grant application • Tuesday, June 16, 2015: MRAC grant decision — marketing can begin after this date • Wednesday, June 24- Sunday, June 28, 2015: City of Columbia Heights Jamboree Key Points 1. The Commission wants to collaborate with In the Heart of the Beast for a puppet and mask show, which will be held during the Jamboree. 2. Erin contacted Greg Neilson (Anoka County MRAC Rep) about eligibility for a MRAC Arts Activities Support grant. We are eligible to apply; the deadline for applying is April 6, 2015. However, there can be no marketing of the event before June 16, 2015. 3. The Commission would like to have representation at the Jamboree, but nothing can be scheduled until we know In the Heart of the Beast is indeed performing this year. Rita will contact Sean Clerkin (Lions) for an update. Carrie will contact Liz Bray about scheduled events inside Murzyn Hall during the Jamboree. 4. Jen suggested having a back -up plan if In the Heart of the Beast doesn't perform this year. S. Erin updated the Commission about the MRAC Community Arts Grant up to $5,000; submission deadline set in July, likely Oct 2015 submission deadline. 6. Rita and Jen will attend the City of Columbia Heights' work session on March 2, 2015 to present the Commission's MRAC grant proposal request for matching funds. 7. Carrie and Gretchen will attend the City of Columbia Heights' city council meeting on March 9, 2015. The work session was adjourned at 6:31 PM. Respectfully submitted, Carrie Magnuson MINUTES OF THE CHARTER COMMISSION JANUARY 15, 2015 These 7 :00 P.M. minutes CITY HALL are not CONFERENCE ROOM 1 approved Call to Order The meeting was called to order by President Steve Smith at 7 p.m. Introduction of New Commissioner Eric Penniston was introduced and welcomed as the newest member of the Charter Commission. Roll Call Members present: Matt Abel, Ramona Anderson, Lee Bak, Jeff Diehm, Rob Fiorendino, James Guy, Roger Johnson, Carolyn Laine (7:05 pm), Eric Penniston, Greg Sloat, Steve Smith, Charles Tyler, Tim Utz, Wes Wiggins Members absent and excused: Mike Patiuk Members absent and unexcused: None Council Liaison Bruce Nawrocki was present. The City Attorney Jim Hoeft and Recording Secretary Carole Blowers -Knoll were also present. Approval of Tonight's Agenda President Smith asked that Item 8C under New Business (Annual Review of Charter Commission Purpose) be replaced with "Review Commissioner Sloat's Suggestions Regarding the Referendum Process ". Motion was made and seconded to approve tonight's agenda with this change. Motion passed unanimously. Approval of Charter Commission Minutes of October 16, 2014 Motion was made and seconded to approve the minutes of October 16, 2014, as presented. Motion passed unanimously. Election of Officers President Smith called for nominations for President. Motion was made and seconded to nominate Steve Smith. President Smith called for any additional nominations for President. There were no additional nominations for President. Upon vote, Steve Smith was elected President. President Smith called for nominations for Vice President. Motion was made and seconded to nominate Tim Utz. President Smith called for any additional nominations for Vice President. There were no additional nominations for Vice President. Upon vote, Tim Utz was elected Vice President. President Smith called for nominations for Secretary. Motion was made and seconded to nominate Matt Abel. President Smith called for any additional nominations for Secretary. Motion was made and seconded to nominate Ramona Anderson, but she declined. There were no additional nominations for Secretary. Upon vote, Matt Abel was elected Secretary. Therefore, the officers for 2015 are: President: Steve Smith; Vice President: Tim Utz; Secretary: Matt Abel. Page 1 1115115 Columbia Heights Charter Commission Correspondence The Recording Secretary read the correspondence log since our last meeting. There was much communication and paperwork with the Chief Judge regarding the resignation of Commissioner Vesley, the reappointments of four commissioners (Commissioners Utz, Bak, Sloat, and Diehm), and the appointment of a new commissioner (Commissioner Penniston). The Recording Secretary advised she prepared the commission's annual report, tonight's agenda packet, Commissioner Sloat's referendum issue list, and prepared a new roll call list, membership list, and correspondence list. Tonight's meeting was posted on the city's website, on cable, and at City Hall. Old Business - None New Business New Membership Lists The Recording Secretary passed out new membership lists tonight, indicating that there were a few changes from the one e- mailed with the agenda packet last week. 2014 Charter Commission Annual Report President Smith asked for a motion to approve the annual report as prepared by the Recording Secretary. Motion was made and seconded to approve the Charter Commission Annual Report for 2014. Motion passed unanimously. Note: A copy of this report goes to the City Clerk and the Chief Judge. Commissioner Tyler suggested that the President send a thank you letter to former Councilmember Tami Diehm for her years of service as the Charter Commission's Liaison. Discussion on the Referendum Process Commissioner Sloat presented the following issues on the referendum process for discussion by the commission. Each commissioner was presented these issues in writing tonight. Commissioner Sloat stated that if a petition comes up again in the future, maybe it could be a better process, and everyone would know the rules from the start. Points 1 A and 1 B were discussed together. IA. The issue of non -voter Columbia Heights residents (who still pa taxes) axes) being disenfranchised by "registered voter" requirement in order to sign a Referendum Petition. 1B. The issue of voters who ARE registered to vote and DO reside in Columbia Heights, but have moved (within Columbia Heights) since the last election and have not updated their residency per voter registration records. Commissioner Sloat suggested that "registered" be changed to "eligible ". Commissioner Laine addressed the issue of "registered" voters and stated that people can register on -line and change their address on line. It is very easy and not time consuming. Commissioner Diehm stated it's the democratic process; it gives the same opportunity to all to participate. He stated the definition of "disenfranchised" is to be deprived of a legal right or privilege. He did not feel that people are not being disenfranchised in this process. It is a privilege and responsibility to vote and /or sign a petition. Commissioner Abel questioned how would we verify "eligible" voters vs. "registered" voters. Page 2 1115115 Columbia Heights Charter Commission Commissioner Utz stated that 40 or 50 people who signed the last petition for the referendum on the library issue were dropped from the petition because they had moved from one apartment to another apartment at the same street address. Again, it was reiterated that it is the individual's responsibility to change their address. There has to be consistency, and everyone needs to be treated the same. More discussion ensued, and there was little support on these points. 2A. The issue of the timeframe and deadline for Referendum Petitions. WHEN does the "clock start ticking," and WHEN is the deadline? How do weekends, holidays, and other days that the City Offices may be closed influence the timeframe and /or deadline? The City Attorney addressed the weekend/holiday question. He advised that we go by rules of civil process which are in place. Commissioner Sloat stated that they were given three different dates during the process. The City Attorney stated the reason that happened was that there had been an error made in computing the timeframe. 2B. The issue of an option for removing one's name from a Referendum Petition after having previously signed it. Currently there is NO such provision in the Charter (which means the option does not exist). Is such a provision warranted or desirable? If so, the process must be well - defined. The deadline for removing ones name must also be well - defined and should not (for hopefully obvious reasons) exceed the deadline for the petitioners' submission of names. Commissioner Laine stated that on page 10 of the City Charter it talks about signing a petition and reiterated this is to DISAGREE with the way the Council voted on an issue. She stated there was a lot of confusion when people were signing this recent petition; people were not really sure what they were signing it for —to SUPPORT a new library or to NOT support a new library. President Smith asked how could we resolve this? Commissioner Laine suggested if we wanted to note in the charter that someone could get their name off a petition, we could say that the petition is due five days earlier than whatever it is now and anyone who wanted "off' could have those five days to do so. The general consensus of the charter commission members was that in this recent experience, we let people get off right up until the council officially received the petition at their meeting, and everyone seemed to think that was sufficient. The City Attorney stated that removing names would be problematic if someone could NOT remove their name. And likewise, adding a name after the deadline would be problematic as well. President Smith stated we do not have a process or anything stating how to remove a name. Is it the responsibility of the person asking for a signature to clarify what a person is actually signing? People do sign things and then change their minds. Commissioner Fiorendino asked if there is another mechanism or remedy to this? President Smith suggested that if anyone has ideas on how to do this, they should draft some proposed wording for the charter and bring it to this body for discussion. 3A. The issue of communication by the City to the petitioners. Petitioners need to be notified by the City the same business day of discovery if they are short of the required signatures, if submitted prior to the deadline. People outside of and unrelated to the petition process should not be receiving any information concerning same. Page 3 1115115 Columbia Heights Charter Commission Commissioner Sloat indicated that there had been discussion overheard (the weekend before the council was going to take action on the petition) that there were not enough signatures. The "contact person" for the petition should be the person notified if there were not enough signatures, not the petitioners. Many commissioners felt that the situation explained was heresay and declined to further comment on it. 3B. The issue of the required content and format of the Referendum Petition itself. It should be as comprehensive and well - defined as it is for Initiatives. Commissioner Laine stated the language is clear and the section on "Referendums" refers back to the section on "Initiatives ". Commissioner Diehm stated we cannot address every single issue that might come up in a referendum situation. The City Attorney stated that he thought the process really worked (referring to the last referendum). President Smith stated that the discussion tonight on this issue was important and what this commission does is valuable. He again stated that if anyone on this commission has ideas on how to address the issues brought forward tonight for discussion on the referendum process, they should submit it in writing. Next Meeting Date The next Charter Commission meeting is April 16, 2015, at 7 P.M., at City Hall, Conference Room 1. Adiournment Motion was made and seconded to adjourn the meeting at 8:13 p.m. Respectfully submitted, Carole J. Blowers -Knoll Recording Secretary for the Charter Commission Page 4 1115115 Columbia Heights Charter Commission ECONOMIC DEVELOPMENT AUTHORITY (EDA) MINUTES OF THE MEETING OF JANUARY 5, 2015 IN CONFERENCE ROOM 1 The meeting was called to order at 6:30 pm by Chair Peterson. Members Present: Bruce Nawrocki, Donna Schmitt, Gary Peterson, and Gerry Herringer. Newly elected council person John Murzyn was also present (not sworn in yet). Members Absent: Bobby Williams and Marlaine Szurek Staff Present: Walt Fehst, Joseph Hogeboom, Loren Wickham, and Shelley Hanson. PLEDGE OF ALLEGIANCE- RECITED 1. CONSENT ITEMS 1. Approve the Minutes from November 3, 2014. 2. Approve the Financial Report and Payment of Bills for October and November 2014 on Resolution 2015 -01. Questions by Members: No questions. Motion by Schmitt, seconded by Nawrocki, to waive the reading of Resolution 201 5 -01, there being an ample amount of copies available to the public. All ayes. MOTIONPASSED. Motion by Schmitt, seconded by Nawrocki, to approve the consent agenda items as presented. All ayes. MOTIONPASSED. EDA RESOLUTION 2015 -01 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR OCTOBER AND NOVEMBER 2014 AND PAYMENT OF BILLS FOR THE MONTHS OF OCTOBER AND NOVEMBER 2014. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and EDA MINUTES Page 2 January 5, 2015 WHEREAS, the financial statement for the month of October and November 2014 has been reviewed by the EDA Commission; and WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS, financials statements are held by the City's Finance Department in a method outlined by the State of Minnesota's Records Retention Schedule, NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia Heights Economic Development Authority. Passed this 5th day of January, 2015 MOTION BY: Schmitt SECONDED BY: Nawrocki AYES: All ayes President Attest By: Shelley Hanson, Secretary NEW BUSINESS 2. Resolution 2015 -2 Amendment for the Scattered Site Housing Program Guidelines At the May 13, 2013 EDA meeting the Commission approved a listing agreement for the Scattered Site Housing Program with Pete Heryla and John Rockwell of Remax and Timbercraft Homes. The current agreement is valid through May 20, 2015. There is a clause in the listing agreement that after one year if the house sales are above $160,000 the buyer must pay the seller 15% of the amount by which the increase exceeds $160, 000. After reviewing the lot sales, the current agreement and meeting with the Realtors to get an update on the program staff is recommending a change to the agreement: EDA Minutes Page 3 November 3, 2014 1. Remove 5.b & 5.c in the Addendum B to Exclusive Right to Sell Listing Contract Dated May 20, 2013. Staff is evaluating the Scattered Site Housing Program and will have recommendations for the EDA at the May 4, 2015 meeting prior to the current agreement expiring. However, in the meantime, staff recommends approval of the revised Addendum B to Exclusive Right to Sell Listing Contract Dated May 20, 2013 as follows: ADDENDUM B TO EXCLUSIVE RIGHT TO SELL LISTING CONTRACT DATED May 20, 2013 and Revised January 5, 2015 1. In negotiating sales of all lots of the Property, Broker will use the form of Purchase and Redevelopment Agreement attached hereto (the "Purchase Agreement'), subject to any modifications approved by Seller's Community Development Director. 2. Broker agrees and understands that Seller's goal is to sell all lots of the Property to builders who will construct single family homes for sale to persons who meet the income limits set forth in the Purchase Agreement. Broker will use its best efforts to market all lots to builders who will, in turn, agree to use their best efforts to sell completed homes to income - qualified buyers. 3. Broker further agrees and understands that builders will be required to construct a home on each lot using one of three models approved by Seller; the specific model for each lot will made with approval of Seller's Community Development Director and will be specified in the Purchase Agreement. One exception to this provision is the lot at 4303 Reservoir, for which Broker will consult with Seller and proposed buyer regarding the design and specifications for the house. 4. Acceptance of any offer from a buyer for any lot, will be subject to: a. Consultation with Seller's Community Development Director as to: purchase price; the size and model of single family home to be constructed; and construction deadlines for the home. b. Approval of the Purchase Agreement by Seller's board of commissioners. c. Seller's board of commissioners having held a public hearing regarding the subject lot (which hearing may be held in the aggregate for the entire Property). EDA Minutes Page 4 January 5, 2015 5. During the first year of the term of this Agreement, the Broker will list all parcels of the Property at the prices shown on Addendum A. From and after the first anniversary of the date of this Agreement, each parcel must be listed under the following terms: a. At closing on sale from Seller to builder, the builder must pay at least the list price shown in Addendum A. b. if thebuilder- sells the eempleted house (ineluding land and building) to an exeeeding $160,000, the the i.uilde,. shall p to Seller- 150% of the afflo r� by whieh the fiaal p fehase p °° ° °as $160,000. C,,e . dditiena pa��ent is due upen elosing of the sale by builder to the Owner- Oeeupant-. e. For- eiifflRple, asstiffie Seller- sells Paf eel A to buildff for- $7,500. Bu eompletes „ „na sells to Owner- n,.,.,,,., nt f $170,000. r pe elosing on that sale, builder- er- shay to -aellef an additional $ ,500, ef- 15% of the $10,000 ° fehase r of this n ,., nt shall be adjusted to r°rleet s4stantially the Leff s e. This Section does not apply to the parcel at 4303 Reservoir Boulevard; the list price for that parcel will remain as shown in Addendum for the term of this Agreement. 6. Broker and Seller agree and understand that Broker intends to work closely with Timbercraft Homes (the "Builder "), which Builder expects to acquire one or more lots and build single family homes for resale to Owner Occupants (as defined in the Purchase Agreement). Broker may sell any or all lots to Builder, provided that nothing in this Agreement is intended to give the Builder any rights under this Agreement, or any rights with respect to any lot, or to preclude sales of lots to any other person or entity. Staff is also looking into adding additional lots the City and EDA own into the Scattered Sites program. Because of restrictions with the original funding source for acquisition and demolition the City or EDA may be restricted in adding lots to the program. Pete Heryla and John Rockwell of Remax were present at the meeting on Monday to give an update on the program. Presentation by Remax- Pete stated that there were 11 lots included in the original agreement that were for sale for $7,500 /lot plus the Reservoir Blvd that was sold for $35,000. Six homes have been constructed and sold thus far (5 -that were 2 story design, and 1 rambler style). Pete told members that the Reservoir Blvd lot was purchased by Timbercraft so that a large rambler could be constructed on it. However, the person who EDA Minutes Page 5 January 5, 2015 had entered into an agreement for this lot had a job transfer and backed out of the deal. A second interested party deliberated for about 2 'h months and then decided against building a home there. Now a third party is interested in the lot and Pete passed around a plan similar to one they want to build. There will be a few modifications to the plan to make it larger. He said it will be a 2 story design with approximately 1,800 sf of finished space and a double garage. It will have 3 BR and 3 bathrooms and will have an estimated value of $300,000. Before the interested party hires an architect to draw up the final design, the EDA needs to approve the plan. Members were happy with the proposed plan and felt it would fit into the neighborhood well, and the value of the home is similar to what was previously approved. Motion by Herringer, seconded by Schmitt to approve of the proposed home design similar to the one shown to members at this meeting for construction on the Reservoir Blvd lot that is part of the scattered site program. All ayes. MOTIONPASSED. Pete went on to explain to members that the original agreement was based on a value of $159,000. However, construction prices were higher than planned as the City found the original design too small and more amenities were upgraded. Another factor raising the sale price is that buyers are requesting that the builder pay some of the closing costs which have averaged about $6,900 which is added into the final sales price. He said the average sale price of the homes sold thus far has been $185,881. He said the 2 story design models are listed for $179,900 and the rambler at $187,000. Pete told members that home sales prices have increased over the last 24 months. The median sale price for Columbia Heights in 2013 was $133,000 based on 297 sales and in 2014 the median sale was $141,000 based on 260 sales. So they, too, have increased the asking price of their new homes accordingly. Since the price increase, Pete said sales have slowed. He told members that the clause in the original agreement to pay an additional 15% for purchase prices above $160,000 adds even more cost to potential buyers and is hurting the goal of selling these lots and getting new houses back on the tax rolls. That is why the proposed Amendment is being considered at this meeting which would eliminate the 15% escalator from now until the agreement expires in May of 2015. At that time a new agreement can be made with new criteria set. Schmitt asked if the EDA approved more designs if that would help. Pete stated he thought it would help and that has already been discussed with staff. Fehst told Pete that they can always set a special meeting to approve a new design plan from now until the agreement expires in May if the need arises. Hogeboom told members that several changes are being considered for the terms of the new agreement. As stated earlier, the City owns other lots in the Sheffield area that could possibly be added to the program. Staff is working to determine what funds were used to purchase the properties as that will have bearing on what we can do with the vacant lots. Another option would be to vary the price of the remaining lots and the designs based on the existing neighborhoods and topography of the lots. Staff will bring back recommendations to the EDA and Council prior to the expiration of the contract in May. EDA Minutes Page 6 January 5, 2015 Staff presented the members with pictures of the 6 homes that have been constructed and a copy of an article from the Star Tribune regarding the program. Members were generally happy with the design of the homes and how well they fit into the neighborhoods. They felt it was important to get nice homes built on these lots and to get them back on the tax rolls. Members agreed that they knew this would be a losing proposition short term but would add to the community well -being long term. Therefore, the general consensus was to amend the agreement as proposed. Motion by Herringer, seconded by Schmitt, to adopt Resolution 201 5 -02, a Resolution approving the revised Addendum B to Exclusive Right to Sell Listing Contract Dated May 20, 2013. Roll Call: All ayes. MOTION PASSED. CITY OF COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY EDA Resolution 2015 -02 A Resolution Amending Addendum B of Listing Agreement for Scattered Site Housing Program WHEREAS, The Authority administers a scattered site housing program, under which the Authority acquires residential property for resale to builders or individuals for construction of new single family homes and WHEREAS, The Authority entered into an Exclusive Right to Sell Listing Contract with Team Pete & John - ReMax Synergy dated May 20, 2013. NOWTHEREFORE BE IT RESOLVED, The City of Columbia Heights' Economic Development authorizes the following: 1) Amend Addendum B of Exclusive Right to Sell Listing Contract with Team Pete & John — ReMax Syngery dated May 20, 2013 Passed this 5ffi day of January 2015. Offered by: Herringer Schmitt All ayes. President Walter Fehst, Executive Director EDA Minutes Page 7 January 5, 2015 3. 2015 Community Development Block Grant Application Wickham reviewed the following memo that was enclosed in the agenda packets updating members on the CDBG Application. Columbia COMMUNITY DEVELOPMENT DEPARTMENT DATE: December 30, 2014 TO: Economic Development Authority FROM: Loren Wickham, Assistant Development Director RE: 2015 Community Development Block Grant Application Update Staff attended an information session for the 2015 Community Development Block Grant (CDBG) program in Anoka County. Staff has reviewed the high priority projects list and recommends applying for funding for Clean -Up of Contaminated SitesBrownfields for the new library site and the Heights Gateway Redevelopment Site. The application process requires a copy of a city resolution to be submitted to the County. Staff is requesting up to $300,000 for this program. CDBG funding was awarded in the past for demolition on these properties. The next step in redevelopment of these parcels is to perform the required environmental remediation and possible soils corrections, this funding could help with that. Community Development staff as well as Public Works staff are currently devising an application for this proposed project, which must be approved by the City Council on January 12, 2015. The application deadline submittal to Anoka County is January 16, 2015. Hogeboom stated that MWMO has expressed interest in contributing some funding towards the storm water management for this project. They feel this would be a great opportunity to create a display at the new facility that would be used as an educational tool for the public to explain why dealing with storm water is important to the surrounding environment. Schmitt asked if we are awarded CDBG grant funds whether it would limit what we can do with the properties. Hogeboom said it would have some impact, but felt confident that we could meet the required criteria. O'Reilly's had similar criteria to meet which they did by providing salary data on employees. Hogeboom said something similar could be done with whatever businesses locate on these sites. He noted that some CDBG funds have already been expended on these sites so we will have to meet the criteria anyways, and he did not see a problem. EDA Minutes Page 8 January 5, 2015 4. Single Family Home Rebate and Loan Programs The following memo was enclosed in the agenda packets for the members review. COMMUNITY DEVELOPMENT DEPARTMENT DATE: December 30, 2014 TO: Economic Development Authority FROM: Elizabeth Holmbeck, Associate City Planner RE: Single Family Home Rebate and Loan Programs The City currently offers two programs for homeowners wishing to make home maintenance repairs. The Single Family Deferred Loan Program and the Rebate Incentive Program are both aimed at assisting homeowners with the cost of repairs to improve the overall housing stock in our community. The programs were last funded through a one -time allocation of $50,000 from Fund 420 (Capital Improvement Development Fund) in 2012.The programs have been funded and managed by the City since 2007 and were previously managed by the Greater Minnesota Housing Corporation. Overall, the Rebate Incentive Program is utilized the most by Columbia Heights homeowners, as it has less strict requirements than the Single Family Deferred Loan Program. Recently, it has come to staff's attention that Anoka County and the Minnesota Housing Finance Agency (MHFA) operate programs that are similar in nature to the programs the City offers. Programs that are available include First Time Home Buyer Loans, Energy and Accessibility Improvement Loans, and a number of other Home Improvement Loans. Due to the fact that both agencies offer a wider range of options for homeowners, the Community Development Department would like the EDA to consider dissolving the existing City- operated programs. Rather than maintaining duplicate programs, going forward, City staff proposes to refer homeowners to these two agencies for home improvement financing. If it is preferred that the City maintain its own housing maintenance /repair assistance for homeowners, staff recommends that the Single Family Deferred Loan Program dissolve, due to limited use, and that the Rebate Incentive Program continue to operate. There is currently an available fund balance of $9,488.62 for the Single Family Deferred Loan Program and an available fund balance of $8,801.92 for the Rebate Incentive Program. In 2014, approximately $10,137.65 was expended in the Single Family Deferred Loan program and approximately $35,812.77 was expended in the Rebate Incentive Program. If the programs are to continue, additional funds must be made available. Staff seeks direction from the EDA regarding future management of the Single Family Deferred Loan Program and the Rebate Incentive Program. Questions /Comments from members: Peterson didn't see a need to duplicate services. If the County and MHFA provide similar programs to our residents we should direct them there. EDA Minutes Page 9 January 5, 2015 Murzyn asked if there was enough money left to fund the applications still out there. Hogeboom said there should be depending on how many people actually submit them. Staff has begun to forward people to the County and MHFA. He said there are more rebates processed than deferred loans so the balance in the deferred loan account could be transferred to cover any submitted rebates. Nawrocki asked if the county program is as accessible to our residents. Hogeboom said more people may qualify for the county program as the income standards are higher. The County is providing the loans and MHFA is providing the rebates. He said the County's program is user friendly, income friendly, but logistics of having to go to the Anoka County offices may be a problem to some. Nawrocki asked if there was a way to track what the County does for our residents. He would like to see how many residents are being served and how much they get. Hogeboom will contact the County to see if they can provide some of this information for the February meeting. Hogeboom said the EDA /Council will have to decide if they want to continue the programs, and if so, where the funds will come from. We can't use CDBG funds since the county provides this service now, so they will not grant funds for this same purpose. Previously funds from the 420 account have been used but Hogeboom said those funds are earmarked for other things. This item will be discussed again at the February meeting. 5. Administrative Report Hogeboom told members his Administrative Report was enclosed in the packets to update members. The items in this report are as follows: Communications and Branding Campaign Jeff Johnson and Haley Kilgore, Project Managers from `Replace', will provide a status report regarding Phase Two of the branding and communication work. Jeff and Hailey will present to the Economic Development Authority and the Planning and Zoning Commission on Thursday, January 29 from 5 -6:30 pm at Murzyn Hall. A light dinner will be served. Northeast Office Center As you are aware, the Northeast Office Center is currently in foreclosure. Venture Bank, who now owns the property, has reached out to the City to see if there is any interest in the City /EDA acquiring all or a portion of the property. The property is currently valued at $3,295,700. Other than the current zoning designation of "Central Business District ", which permits retail, restaurant and office uses, as well as residential uses above the first floor, the City has no official long term plan for this property. If the EDA were to consider acquiring part of all of the property, it would be advisable to first determine a marketable reuse for the site. EDA Minutes Page 10 January 5, 2015 There is currently interest in the site by a company that needs office space for a call center. There is also interest from a group that would like to establish a charter school within the building. As you may recall, K -12 schools are not permitted in the Central Business District, so a change to the zoning requirements would be necessary if a charter school were to be established on the site. Northeast Bank, a long time tenant in the building, has secured an extension to its lease which allows it to operate in its current location until April, 2015. The remainder of the building has been shut -off, and only minimal operations necessary for fire suppression are being maintained. Staff has conducted an inspection of the adjacent parking ramp facility, and found that the ramp is still being utilized by area businesses. Because the ramp is not being used to its full capacity, the Police Department conducts periodic inspections to ensure that criminal activity is not taking place. Upcoming Community Development Items The following items will be brought before the EDA and /or the City Council this winter: • Proposed amendments to Massage Licensing requirements. • Proposed amendments to Liquor Licensing requirements which would allow microbreweries to exist in the City. • Circle Terrace Blvd. /LaBelle Park and Play lot planning. • Updated zoning requirements for the Central Business District. • Platting and environmental remediation for the Library /Heights Gateway site. • Amendments to the Scattered Site Housing Program. Hogeboom was asked if he had been contacted by Century Link regarding high speed fiber optic. Hogeboom said he had not spoken to anyone about this. Kelli Bourgeois stated she spoke with someone from Century Link briefly. She said a franchise agreement would be needed prior to them installing a fiber optic system in the right of ways, similar to the one we have with Comcast. The next regular EDA meeting will be Monday, February 2, 2015 at City Hall at 6:30 pm. The meeting was adjourned at 7:50 pm. Respectfully submitted, Shelley Hanson Secretary DRAFT MINUTES OF PLANNING AND ZONING COMMISSION MARCH 3, 2015 7:00 PM The meeting was called to order at 7:00 pm by Chair Marlaine Szurek. Commission Members present- Little, Fiorendino, Kinney, Lee, and Szurek. Also present were Loren Wickham (Asst. Community Development Director), Elizabeth Holmbeck (Planner), and Shelley Hanson (Secretary) along with Council Liaison, John Murzyn. Motion by Fiorendino, seconded by Little, to approve the minutes from the meeting of December 2, 2014. All ayes. MOTIONPASSED. PUBLIC HEARINGS CASE NUMBER: 2015 -0301 APPLICANT: Frattalone's Hardware LOCATION: 4340 Central Ave NE REQUEST: Conditional Use Permit Holmbeck told members that Leslie Delisi, representing Frattallone's Ace Hardware, is seeking a Conditional Use Permit (CUP) that would allow outdoor garden sales in the parking lot of the Columbia Heights Value Center (4340 Central Avenue NE). The Columbia Heights Ace Hardware store applied for an Interim Use Permit (temporary) to operate its first outdoor garden sale last spring. This year the store is applying for a CUP, which will run with the property and allow for outdoor sales throughout the year, without the need to apply in the future. Outdoor Sales requires a Conditional Use Permit per code Section 9.110 (E) (3) (i). ZONING ORDINANCE The property located at 4340 Central Ave. NE is located in the GB, General Business Zoning District. Adjacent properties to the north and south are zoned LB, Limited Business and R -2A, One and Two Family Residential. The properties to the east are zoned GB, General Business and the properties to the west are zoned R -2A, One and Two Family Residential. COMPREHENSIVE PLAN The Comprehensive Plan guides this area as Commercial. Allowing seasonal outdoor sales is consistent with the City's Comprehensive Plan. Planning & Zoning Minutes Page 2 March 3, 2015 FINDINGS OF FACT Section 9.104 (H) of the Zoning Ordinance outlines nine conditions that must be met in order for the City Council to grant a Conditional Use Permit. They are as follows: (a) The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. Outdoor Sales or display is specifically listed as a Conditional Use in the General Business (GB) Zoning District. (b) The use is in harmony with the general purpose and intent of the Comprehensive Plan. The Comprehensive Plan designates this area for Commercial use. The applicant will be using the existing parking lot to operate seasonal outdoor sales, which is a compatible use to the existing commercial uses in the Valu Center Mall. (c) The use will not impose hazards or disturbing influences on neighboring properties. The proposed use will not result in additional noise, odor or vibration and should not disrupt neighboring properties. (d) The use will not substantially diminish the use of property in the immediate vicinity. The use ofproperty in the immediate vicinity will not be diminished by adding seasonal outdoor sales. (e) The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. This is correct. (f) The use and property upon which the use is located are adequately served by essential public facilities and services. This is correct. (g) Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. The proposed outdoor sales display area is not anticipated to create traffic issues. At this time the parking lot has ample space available to accommodate the outdoor seasonal display area and provide plenty of parking for customers. If parking becomes an issue, staff reserves the right to request a transportation plan from the applicant. (h) The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. There is no anticipated negative cumulative effect associated with the addition of the outdoor sales display area. Planning & Zoning Minutes Page 3 March 3, 2015 (i) The use complies with all other applicable regulations for the district in which it is located. This is correct. Staff recommends approval of the proposed Conditional Use Permit for Seasonal Outdoor Seasonal Sales at 4340 Central Ave NE. Questions /comments from members: Fiorendino asked if it was going to be the same size and location of the Linder's tent. Holmbeck said it would be the same size and location of the tent they had last year in front of their store. Kinney stated that the site plan should have indicated those two items. She doesn't feel comfortable approving the CUP without the information as this is a permanent approval that stays with the property. Szurek suggested that Ace Hardware Provide this information on the Site Plan prior to the City Council consideration at the March 9" meeting. Public Hearing was Opened. No one was present to speak on this. Public Hearing Closed. Motion by Kinney, seconded by Fiorendino, that the Planning Commission recommends the City Council approve the Conditional Use Permit for Seasonal Outdoor Sales located at 4340 Central Avenue NE subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. The nature of the use associated with this facility shall be limited to seasonal sales. 2. Outdoor agricultural /produce sales located within the public right -of -way are prohibited. 3. Outdoor storage and display under the canopy along the building storefront is prohibited. 4. All goods shall be displayed in an orderly fashion, with access aisles provided as needed. S. Music or amplified sounds shall not be audible from adjacent residential properties. 6 Signage shall be limited to (2) professionally made signs per structure, not exceeding thirty - two (32) square feet per sign. Planning & Zoning Minutes Page 4 March 3, 2015 7. The outdoor storage shall be located as indicated on the site plan and the size shall be provided. 8. If parking becomes an issue the applicant shall submit a transportation plan to staff to address parking alternatives. All ayes. MOTIONPASSED. The following Resolution will go to the Council March 9`1'. RESOLUTION NO. 2015- RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR SEASONAL OUTDOOR SALES AT FRATTALLONE'S ACE HARDWARE -4340 CENTRAL AVE. NE. COLUMBIA HEIGHTS WHEREAS, a proposal (Case #2015 -0301) has been submitted by Leslie DeLisi, representing Frattallone's Ace Hardware to the City Council requesting a Conditional Use Permit from the City of Columbia Heights at the following site: ADDRESS: 4340 Central Avenue LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: Conditional Use Permit for seasonal outdoor sales. WHEREAS, the Planning and Zoning Commission held a public hearing as required by the City Zoning Code on March 3rd, 2015; WHEREAS, the City Council has considered the advice and recommendations of the Planning and Zoning Commission regarding the effect of the proposed site plan upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings: 1. The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. Planning & Zoning Minutes Page 5 March 3, 2015 3. The use will not impose hazards or distributing influences on neighboring properties. 4. The use will not substantially diminish the use of property in the immediate vicinity. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. 6. The use and property upon which the use is located are adequately served by essential public facilities and services 7. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. 8. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. 9. The use complies with all other applicable regulations for the district in which it is located. FURTHER, BE IT RESOLVED that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the permit. CONDITIONS ATTACHED: 1. The nature of the use associated with this facility shall be limited to seasonal sales. 2. Outdoor agricultural /produce sales located within the public right -of -way are prohibited. 3. Outdoor storage and display under the canopy along the building storefront is prohibited. 4. All goods shall be displayed in an orderly fashion, with access aisles provided as needed. S. Music or amplified sounds shall not be audible from adjacent residential properties. 6. Signage shall be limited to (2) professionally made signs per structure, not exceeding thirty -two (32) square feet per sign. 7. The outdoor storage shall be located as indicated on the site plan and the size provided. 8. If parking becomes an issue the applicant shall submit a transportation plan to staff to address parking alternatives. Passed this 9h day of March 2015 Offered by: Kinney Seconded by: Fiorendino Roll Call: All ayes Planning & Zoning Minutes Page 6 March 3, 2015 CASE NUMBER: 2015 -0302 APPLICANT: First Lutheran Church LOCATION: 1555 40th Avenue NE. REQUEST: Conditional Use Permit Holmbeck explained that Julie Johnson, representing First Lutheran Church, is seeking to amend the property's Conditional Use Permit (CUP) to increase the number of rooms used for the Charter School (Prodeo Academy). The Church previously applied for a CUP in May of 2013, and was granted approval. Since then the school has been in operation at the property located at 1555 40th Avenue NE. As part of the first CUP'S approval, a condition was put on the permit that the total classrooms used by the school would not exceed 10. Currently the school is growing and in need of more classrooms for the current number of students enrolled. The applicant feels that there is an adequate amount of space at the church to allow the charter school to operate in 18 classrooms. The church will continue their operations as usual. A School, Public or Private, K -12 requires a Conditional Use Permit per code Section 9.109 (E) (3) (c). ZONING ORDINANCE The property located at 1555 40th Ave. NE is zoned R -1, Single Family Residential, as are the properties to north, east and west. The properties to the south are zoned R -2A, One and Two family residential and Park and Open Space. Schools are permitted as a Conditional Use in Residential Districts. COMPREHENSIVE PLAN The Comprehensive Plan designates this area for Religious Institution. A school inside a religious institution meets the spirit and intent of the Comprehensive Plan. FINDINGS OF FACT Section 9.104 (H) of the Zoning Ordinance outlines nine conditions that must be met in order for the City Council to grant a Conditional Use Permit. They are as follows: (a) The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. Schools, public or private, K -12 are specifically listed as a Conditional Use in the R -1, Single Family District. Planning & Zoning Minutes Page 7 March 3, 2015 (b) The use is in harmony with the general purpose and intent of the Comprehensive Plan. The Comprehensive Plan designates this area for Religious Institution. The proposed use is not changing the current use, rather just adding to it. A church and school are both in harmony and meet the general intent of the Comprehensive Plan. (c) The use will not impose hazards or disturbing influences on neighboring properties. The proposed use as a school will not impose hazards or disturbing influences on neighboring properties. The subject property was originally built as a school. There is more than enough room at the church to accommodate the schools classroom needs and parking needs. (d) The use will not substantially diminish the use of property in the immediate vicinity. The use of property in the immediate vicinity will not be diminished by adding a charter school to the church. (e) The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. There will be no physical changes to the appearance of the existing building to accommodate the school. (f) The use and property upon which the use is located are adequately served by essential public facilities and services. This is correct. (g) Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. The original use of the subject site was for a school, at which time the parking lot was built appropriately. (h) The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses is the immediate vicinity. Considering the church was previously a school there should be no negative cumulative effect. (i) The use complies with all other applicable regulations for the district in which it is located. This is correct. Planning & Zoning Minutes Page 8 March 3, 2015 Holmbeck stated that she had received one e -mail from a neighboring resident that complained about the drop off and pick up location that the buses use. Since the teachers and staff park along 41St Avenue and the buses pick up and drop off students along 41" Avenue, this negatively impacts traffic and the ability for residents to park near their own homes. Holmbeck passed out a copy of the e -mail to the members. She then told members that the Church is aware of this complaint and will try to remedy the situation. Staff recommends approval of the proposed Conditional Use Permit for a school at 1555 40th Ave NE. Questions /comments from members: Kinney asked if the request meets all the other code requirements. Holmbeck stated it did. Kinney then asked what the new classrooms would be used for. Holmbeck told her they are expanding to accommodate the addition of 2nd and 3rd grade class space. Fiorendino asked if there was adequate parking if the expansion is approved. Holmbeck stated the property has a large parking lot already so that is not an issue. He then asked if they are legally allowed to park along 41 s' Avenue and to also use 41 st Avenue as a pick up and drop off center for buses. Holmbeck stated it was allowed. Fiorendino thought it would be a better idea to do this in the parking lot on the south side of the building. Public Hearing was Opened. Kurt & Renee Meyer of 1629 41St Avenue live just north of the Church. They are not opposed to the expansion of the school, however, they do think the school should be using the parking lot on site so that the neighborhood is not disrupted. Mrs. Meyer is starting a home day care business and because the teachers /staff park along 41St Avenue in front of her home, and the buses also park along 41 st Avenue, this prohibits anyone from accessing her property from the street. Rick Campion, Executive Director of the School, admitted that staff is parking along 41St Avenue and a few of them on Tyler Street. He stated that the buses are only on 4l 't Avenue for a short time in the mornings and may be there slightly longer for the afternoon pick up. As the discussion progressed the members were told that the classrooms are closest to the entrance along 41" Avenue and it is the most direct route for the students to use. If they move the bussing area to the parking lot the students would have to be directed through the inside of the building. Since school personnel is limited in the mornings, 41St Avenue was the best option for them. Mr. Campion suggested that buses be allowed to continue their drop off in the mornings on 41 st Avenue and then use the parking lot for pick up in the afternoon, and that he will notify all staff to park in the parking lot. Planning & Zoning Commission Minutes Page 9 March 3, 2015 All the Commission members concurred that the entire school staff should be parking in the parking lot and wanted that added as a condition of the approval. Then the discussion continued as to where the bus pick up and drop off should be. Szurek asked if the school had considered using Tyler Street for the bus area. She said that is where the buses used to line up when it was Silverwood School. Campion said that could work but that students would have to use the entrance on the NW corner of the site, which would require them to walk along the sidewalk about 50 -70 feet instead of 20 feet as they do now. The members didn't feel that was out of line or a safety issue as they would be on the sidewalk leading to the entrance. Little said an easy solution would be to use the parking lot for all school parking and bussing. This would be the safest for the children and would alleviate any neighborhood traffic issues. Kinney stated she wouldn't approve this without a solution to deal with the traffic issues as determined by Public Works. Holmbeck said that the Public Works Director had already reviewed this case and had no comments regarding traffic /parking changes. Szurek told members that the Planning & Zoning Commission can recommend a solution to the City Council as a condition for approval of this request so they can make the final decision. Based on that the following recommendation was made: Motion by Kinney, seconded by Little, that the Planning Commission recommends the City Council approve the Conditional Use Permit for a school located at 1555 40 Avenue subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. The City reserves the right to require the applicant to submit a transportation plan if traffic issues arise in the future. 2. All bus drop -offs in the morning will occur on Tyler Street. 3. All bus pick -ups in the afternoon will occur in the parking lot. 4. All school staff will park in the parking lot. Roll Calla All ayes. MOTION PASSED. Planning & Zoning Minutes Page 9 March 3, 2015 RESOLUTION NO. 2015- RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR A CHARTER SCHOOL AT FIRST LUTHERAN CHURCH -1555 40" AVENUE NE WHEREAS, a proposal (Case #2015 -0302) has been submitted by Julie Johnson, representing First Lutheran Church to the City Council requesting a Conditional Use Permit from the City of Columbia Heights at the following site: ADDRESS: 1555 40"' Avenue NE LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: Conditional Use Permit for Charter School. WHEREAS, the Planning and Zoning Commission held a public hearing as required by the City Zoning Code on March 3`d, 2015; WHEREAS, the City Council has considered the advice and recommendations of the Planning and Zoning Commission regarding the effect of the proposed site plan upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings: 1. The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. 3. The use will not impose hazards or distributing influences on neighboring properties. 4. The use will not substantially diminish the use of property in the immediate vicinity. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. 6. The use and property upon which the use is located are adequately served by essential public facilities and services 7. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. 8. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. 9. The use complies with all other applicable regulations for the district in which it is located. FURTHER, BE IT RESOLVED that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1 ) calendar year after the approval date, subject to petition for renewal of the permit. Planning & Zoning Minutes Page 10 March 3, 2015 CONDITIONS ATTACHED: 1. The City reserves the right to require the applicant to submit a transportation plan if traffic issues arise in the future. 2. All bus drop -offs in the morning will occur on Tyler Street. 3. All bus pick -ups in the afternoon will occur in the parking lot. 4. All school staff will park in the parking lot. Passed this 9th day of March 2015 Offered by: Seconded by: Roll Call: Other New Business A. League of MN Cities Land Use Training Holmbeck reminded members to take the on -line course if they haven't already done so. B. Update on Blockbuster Redevelopment Site Holmbeck told members that Noodles & Co. and Chipotle have both committed to adding a store at this site. There are a couple more tentative businesses that are still in the negotiations stage. Chipotle will be in the new stand -alone building and will not have a drive -thru isle as originally proposed. C. Sarna's Sign After the last meeting, staff contacted Mr. Sarna and explained that several complaints had been received regarding their illuminating signage. Mr. Sarna was very cooperative and immediately made adjustments to the brightness of the sign and contacted staff to ensure it was now within an acceptable range. D. Connie Buesgens- Discuss Concept for use of Central Valu Center Holmbeck told members that Ms. Buesgens wanted to share a possible use of the mostly vacant mall with members based on a similar one that was redeveloped near the west coast. She was unable to attend the meeting at the last minute, but any information received will be forwarded to the members. Planning & Zoning Commission Minutes Page 12 March 3, 2015 E. Resignation of Commission Members Christ Little told members that he is resigning his position on the commission as he will be moving out of the City in April. And Tracey Kinney told members that she is not renewing her position and her term expires in April also. So we have two vacant positions to be filled. There are no cases for an April meeting so the next meeting should be Tuesday, May 5, 2015. The meeting was adjourned at 7:55 pm. Respectfully submitted, Shelley Hanson Secretary CITY COUNCIL LETTER Meeting of March 9, 2015 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE APPROVAL: ITEM: Approve Gambling Permit, BY: Scott Nadeau'` BY: NO. Immaculate Conception Church DATE: March 2, 2015 DATE: Fun Fest on August 7 -9, 2015 BACKGROUND: Immaculate Conception Church, 4030 Jackson Street NE, has submitted a request for a gambling permit for their Fun Fest scheduled for August 7 -9, 2015. Activities to be included are bingo and a raffle. ANALYSIS /CONCLUSION: Since the organization satisfies the City Council resolution regarding one -time charitable gambling and has paid the $25 permit fee, the following action is recommended. RECOMMENDED MOTION: MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate Conception Church to conduct bingo and a raffle at their Fun Fest event being held August 7 -9, 2015 at 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty -day notice to the local governing body. MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt hermit 8/14 Page 1 of 2 An exempt permit may be issued to a nonprofit organization that: lawful Application fee (nonrefundable) • conducts gambling on five or fewer days, and awards less than $50,000 in prizes during a calendar year. If the application is postmarked or received 30 days or more before the event, the application If total prize value for the year wig be $1,500 or less, contact the Licensing fee is $50; otherwise the fee is $100. Specialist assigned to your county_ Organization Information Organization Name: Previous Gambling Permit Number: Immaculate Conception Church and School Minnesota Tax ID Number, if any: Federal Employer ID Number (FEIN), if any: Type of Nonprofit Organization (check one): Fraternal t% Religious Veterans Laother Nonprofit Organization Mailing Address: City: State and Zip: County: 4030 Jackson Street NE Columbia Heights Mn 55421 Anoka Name of Chief Executive Officer (CEO): Daytime Phone: Email: John Mitchell 7617E8-9062 imitchelld'mmac-chur Nonprofit Status Attach a copy of ONE of the following for proof of nonprofit status: Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Minnesota Secretary of State Business Services Division 60 Empire Drive, Suite 100 St. Paul, MN 55103 Phone: 651 - 296 -2803 IRS income tax exemption (S41(c)) letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877 -829 -5500. IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter). If your organization falls under a parent organization, attach copies of both of the following: a. an IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. Gambling Premises Information Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): Immaculate Conception Church and School Address (do not use PO box): City or Township: Zip Code: County: Columbia.Heights 55421 Anoka Date(s) of activity (for raffles, indicate the date of the drawing): August 7,8,9, 2015 Check each type of gambling activity that your organization will conduct: Bingo* = Paddlewheels* =Pull -Tabs* = Tipboards* f ;Raffle (total value of raffle prizes awarded for the year: $3 000) *Gambling equipment for bingo paper, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov /geb and click on Distributors under the LIST OF LICENSEES, or call 651 -539 -1900. LG220 Application for Exempt Permit 8/14 Ramp? of') Local Unit of Government Acknowledgment CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township []The application is acknowledged with no waiting period, he application is acknowledged with no waiting period. T he application is acknowledged with a 30 -day waiting he application is acknowledged with a 30 -day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after (60 days for a 1st class city). 30 days. The application is denied, he application is denied. Print City Name: Print County Name: Signature of City Personnel: Signature of County Personnel: Title: Date: Title: Date: TOWNSHIP (if required by the county). On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minn. Statutes, section 349.1.66.) Local lllltlt Of gOVer[1nleilt [T1tllSt Sigh. Print Township Name: Signature of Township Officer: Title: Date: Chief Executive Officer's Signature . .._.._....... The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the event date. Chief Executive Officers Signature: Date: 0 Z j� Print Name: ,T, J Requirements Complete a separate application for: Financial report and recordkeeping required. • all gambling conducted on two or more consecutive days, or A financial report form and instructions will be sent with your • all gambling conducted on one day. permit, or use the online fill -in form available at Only one application is required if one or more raffle drawings are www.mn.gov /gcb, .conducted on the same day. Within 30 days of the event date, complete and return the Send application with: financial report form to the Gambling Control Board. Your a copy of your proof of nonprofit status, and organization must keep all exempt raffle records and reports for application fee (nonrefundable). If the application is 3 -1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). postmarked or received 30 days or more before the event, the application fee is $50; otherwise the fee is $100. Make Questions? check payable to State of Minnesota. Call the Licensing Section of the Gambling Control Board at 651- 539 -1900_ To: Gambling Control Board 1711 West County Road B, Suite 300 South This form will be made available in alternative format (Le, large Roseville, MN 55113 print, Braille) upon request. Data privacy notice: The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be Involved in lawful gambling activities In Minnesota. Your organization has the right to refuse to supply the information; however, if your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to Issue a permit. If your organization supplies the information requested, the Board will be able to process the application. Your organization's name and address will be public Information when received by the Board. All other information provided will be private data about your organization until the Board issues the permit. When the Board issues the permit, all information provided will become public. If the Board does not issue a permit, all Information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to Board members, Board staff whose work requires access to the information; Minnesota's Depart- ment of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent. ';Jesxts Christ is the same yesterday, today and forever. "fiat,_ a- Archdaocese of Saint Paul and Mhmeapolis October 20, 2009 Reverend Thomas Kunnel, TOR Church of the Immaculate Conception 4030 Jackson Street NE Columbia Heights, MN 55421 -2929 Dear Father Kunnel: The Church of the Immaculate Conception of Columbia Heights, a Minnesota religious ,parish corporation, is a_ tax exempt organization under the provisions of Section 501(c)(3) of the Internal Revenue Code by reason of a Group Ruling issued to the L3nited States Conference of Catholic Bishops by the Internal Revenue Service on July 28, 2009, which is the latest annual update in a series that began with the original determination, of March 25, 1946. A copy of the 2009 Group Ruling is enclosed. The Group Exemption Number is 0928. The Group Ruling provides that any organizations listed in the official Catholic Directory for 2009 as being an agency, insftumentality and educational, charitable and religious institutions operated, supervised or controlled by or in connection with the Roman Catholic Church in the United States, are tax exempt. The Church of the Irnmaculate Conception of Columbia Heights is listed in the Official Catholic Directory fot 2009. A copy of the page from the directory showing that listing is enclosed. If you have any questions about the tax exempt status, please contact me. Thank you. Enclosures InternM Revenue setvicas P. 0. Box 25W ClndansA €3H 45201 Date, JUL t8;Z009 Un'itW States Conference of Cathoiic BWg3s 3211 4Y' Street: KE Washlrtgtort, D.C. 20017-1194 D"r Sir or Mariam; Department of fhe Treasury Person to contact: Roger Meyer Tail Free Teiephom Number. 877-82q-S600 EmploW IdentMca done Number: 5"196617 Group Exemption Number, 0928 In a ruling dater! March 25, 1946, we hekt that the agencies and Instrumentatities arxi all educational, cf M to G and relk#Ous insiitrtt ms Operated, supervised, or controlled by or in connection with the Rm an Catholic Church in the United States, its territories or posseSSlons app ng In The DflrcW C8f Xft Dkwtcry 1945, are ertWed to exernpdon from Federal ir3t me, tax under the pmvistolm of section 101(6) ,of #ta Intsmal Revenue Code of 1935, which corresponds to sOctfor! W1 (c)(3j of the 1986 Code. ibis nAing bas been updated annuagY to cover the organizations added-tD or deleted fMm the Directory. Ae O'icfaf Cafhcaflc Dfrr~ctawfor �M stvn the names -and addresses of alt agencies and tnstrtrrrrerrtaltVW and aJ educatiorma charitable, and ter0ous MsUMons opersted by the Roman, Cauv io Church in the United States, its tenito#es and possewior* In existsncs at the !fate the Dlrectory was publls W� It is understood that each of these is a: non-profit organization, #tat no gait of the rtet saplings thereof inures to the benefit of arry btdMduai, #rat w substarrW part of their activiMesis for prorr aWn of legisiatton, and that nom ate pmrate foundations under secom 509(a) of rile Code. Based on all Information submWed, we condude that tiae-agersdes and insb'urnentaftes and educationat, charitable. and reiigiaus htsiiiuffocrs Operated, supervE5a or controlled by or in connection with the Roman Cathoifc Church in the United States, Its tardtodes or possessions aPPeWng h 77* tai CW Caft3tc VfmcOy for 2009 are exempt from Federal irl me tax under Sector! 501(C)(8) of the Code. Darror5 maY deduct: contributfons to the agencies, h3sfrrrrrrefftWitles and insirfuiions re#@1 W to abovo, as provided by section 174 of the Code, Beq sts, teg'ade -% clevise.,z frart fm, or gifts to t ,9M or for thel'r use are deduc" for FederW estate and gift tax purposes if they meet the applabla provtstctrZs Of sections 20561 2106, anti 2522 of the Code. "nnhV JanuBty 1, 1984, crniess specficaflY a=e *W You and your subordinates mum pay tax trfider the Federal lnsurancs Corrinbu6ons Act (RCA} for each erxrpfoyee who is pafd $-100 or more h1 a cakrtdar, year, as fndaxed for irt#tatioft. You and yowuftrdinates are W Ila* for the tax ruder the f=ederal U empkzyrnent Tax Act (FU TA). Ths c rKrdkm CGYWeming the retentlon of Your group exemptFOn as set font, in our provlous determination [Mr dated August 17; 1883, remain in full force and effect Sfn erely. 4 - Cindy W Manager, Exempt Orgenizattons DeUefm[nations CITY COUNCIL LETTER Meeting of. March 7, 2015 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY NO: CITY MANAGER'S OFFICE MANAGER'S APPROVAL ITEM: RESOLUTION 2015 -22 BY: KELLI BOURGEOIS BY: NO: AFSCME LABOR AGREEMENT DATE: MARCH 2, 2015 DATE: The labor agreement between the City and the American Federation of State, County and Municipal Employees (AFSCME) Council No. 5, Local No. 495, representing clerical and technical employees, terminated on December 31, 2014. Negotiations between the City and AFSCME have resulted in a mutually acceptable labor agreement for calendar years 2015 and 2016. The proposed changes are as follows: Wages: 2015: 2.25% adjustment over 2014 wages, effective January 1, 2015 2016: 2.5% adjustment over 2015 wages, effective January 1, 2016 Insurance: $865 per month City contribution to premiums for 2015 and 2016 (no change from 2014). 2016: $30 per month City contribution into a city designated health savings account for all employees enrolled in an IRS qualified high deductible health plan. ICMA Contribution: Amend the current language to allow for a prorated City match (same amount as 2014) for employees regularly scheduled to work 28 hours per week or more. Currently employees must be regularly scheduled to work 30 hours or more per week to receive the prorated City match. Vacation Usage: Amend the current language to allow accrued vacation to be used in 15 minute increments versus the current one hour increments. Savings Clause: Amend the current savings clause language to allow for voiding and renegotiation of any portions of the Agreement that violate administrative rulings, legislation, or administrative regulations. Attached please find Resolution 2015 -22 which would adopt and establish the changes as negotiated for calendar years 2015 and 2016. Also attached please find a copy of the new contract language incorporating said changes. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2015 -22, regarding the Labor Agreement between the City of Columbia Heights and American Federation of State, County and Municipal Employees, Council No. 5, Local No. 495, effective January 1, 2015- December 31, 2016. COUNCIL ACTION: RESOLUTION 2015 -22 A RESOLUTION APPROVING A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF COLUMBIA HEIGHTS AND THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, COUNCIL NO. 5, LOCAL NO. 495 WHEREAS, negotiations have proceeded between the American Federation of State, County and Municipal Employees, Council No. 5, Local No. 495, representing clerical and technical employees of the City, and members of the City's negotiation team; and WHEREAS, said negotiations have resulted in a mutually acceptable collective bargaining agreement for calendar years 2015 and 2016; and WHEREAS, changes to the current agreement are hereby attached as Exhibit A, and a copy of said collective bargaining agreement is available for inspection at the Office of the City Manager and is made a part hereof by reference. NOW THEREFORE, BE IT RESOLVED that the collective bargaining agreement as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 2015 and 206 for AFSCME, Council No. 5, Local No. 495, bargaining unit employees of the City; and BE IT FURTHER RESOLVED that the Mayor and City Manager are hereby authorized to execute this collective bargaining agreement. Passed this 91h day of March, 2015. CITY OF COLUMBIA HEIGHTS Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Katie Bruno Council Secretary, City Clerk Exhibit A ** PROPOSED CHANGES FOR 2015/2016 ** LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS AND COUNCIL NO. 5 AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES LOCAL NO. 495 JANUARY 1, 2015 - DECEMBER 31, 2016 ARTICLE 8. SAVINGS CLAUSE This AGREEMENT is subject to the laws of the United States, the State of Minnesota, and the City of Columbia Heights. In the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, or administrative ruling, or is in violation of legislation or administrative regulations, such provisions shall be voided. All other provisions shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ARTICLE 17. INSURANCE 17.1 The EMPLOYER will contribute up to a maximum of eight hundred and sixty-five ($865) per month per (permanent and probationary full -time) employee for group health and group dental, including dependent coverage, life and long term disability insurance for calendar years 2015 and 2016. 17.2 Effective January 1, 2016 the EMPLOYER will contribute thirty dollars ($30) per month per (permanent and probationary fill -time) employee into a city designated health savings account for all emplovees enrolled in an IRS qualified high deductible health plan. 17.3 Employees not choosing dependent coverage cannot be covered at EMPLOYER expense for any additional insurance other than the individual group health, group life, and group dental insurance. Additional life insurance can be purchased by employees at the employee's expense to the extent allowed under the EMPLOYER'S group policy. ARTICLE 19. VACATION 19.1 Each permanent and probationary employee shall earn and accrue vacation time on the following basis: During Employment Year Vacation Accrued Per Month 1 ...................................................... ............................... .833 day 2 ...................................................... ............................... .833 day 3 ...................................................... ............................... .833 day 4 ...................................................... ............................... .833 day 5 ...................................................... ............................... .833 day 6 ...................................................... ............................... .917 day 7 ..................................................... ............................... 1.000 day 8 ..................................................... ............................... 1.083 day 9 ..................................................... ............................... 1.167 day 10 .................................................... ............................... 1.250 day 11 ................................. ............................... 1.333 day 12 ................................ ............................... 1.417 day 13 .................................................... ............................... 1.500 day 14 .................................................... ............................... 1.583 day 15 .................................................... ............................... 1.667 day 16 .................................................... ............................... 1.750 day 17 .................................................... ............................... 1.833 day 18 .................................................... ............................... 1.916 day 19 .................................................... ............................... 2.000 day 20 & + ............................................. ............................... 2.083 day Effective upon council ratification of a 2008 -2010 labor agreement, each permanent and probationary employee shall earn and accrue vacation time on the following basis: During Employment Year Vacation Accrued Per Month 1 thru 4 ........ ............................... .833 day 5 thru 9 ......... ............................... 1.250 day 10 thru 19 ...... ............................... 1.667 day 20+ ............. ............................... 2.083 day Those employees who are in employment year 16, 17, 18, or 19, will be frozen at the vacation accrual rate they were at the time of council ratification of a 2008 -2010 labor agreement, until they reach employment year 20. 19.2 Vacation leave may be used upon satisfactory completion of the first six months of the probationary period. 19.3 After satisfactory completion of his /her initial probationary period, any permanent employee leaving the municipal service in good standing after giving proper notice of such termination of employment shall be compensated for vacation leave accrued to the date of separation. 19.4 Vacation leave is intended as a period of rest and relaxation and may not be waived by an employee for the purpose of receiving double pay. 19.5 Vacation leave shall be charged as used in amounts of not less than fifteen (15) minute increments. 19.6 Permanent Part-Time Employees: Those employees who are regularly scheduled to work 1,040 hours or more per year shall be eligible for vacation time on a prorated basis. For the purposes of this section, regularly scheduled shall mean the EMPLOYER has determined the employee will work 1,040 hours or more in a calendar year or the employee worked 1,040 hours or more in the previous calendar year and the EMPLOYER has determined the employee will work 1,040 hours or more in the following calendar year. An employee will accrue vacation at the rate based on the date(s) of the employee's eligibility to accrue vacation. ARTICLE 25. WAGES See Appendix A and B. As a form of additional compensation, the City will contribute $1 per permanent and probationary full -time employee toward a City- sponsored deferred compensation program for every $1 contributed toward such City- sponsored deferred compensation program. Such contribution will not exceed $425 for calendar year 2015 and $425 for calendar year 2016. As a form of additional compensation, the City will contribute $1 per permanent and probationary part-time employee, who is regularly scheduled to work 1,456 hours or more per year, for every $1 contributed by such employee, toward a City- sponsored deferred compensation program. Such contribution will not exceed $320 for calendar year 2015 and $320 for calendar year 2016. ARTICLE 27. DURATION This AGREEMENT shall be effective as of January 1, 2015, unless otherwise noted, and shall remain in force and effect until December 31, 2016. APPENDIX B - 2015 WAGE SCHEDULE $18.42 Adjustments shall be effective January 1, 2015. Movement through the wage schedule is contingent upon $20.26 satisfactory performance as adjudged by the EMPLOYER. No retroactive wage payment will be made to any employee terminating employment during calendar year 2015 prior to Council ratification of a 2015 wage schedule. Title Entry 6 months 1 year 2 years 3 years 4 nears Engineering Tech IV $26.62 $27.95 $29.28 $30.61 $31.94 $33.27 Engineering Tech III $23.21 $24.37 $25.53 $26.69 $27.85 $29.01 Assistant Building Inspector $19.22 $20.18 $21.14 $22.10 $23.06 $24.02 Engineering Tech II $19.18 $20.13 $21.09 $22.05 $23.01 $23.97 Secretary II- Police $18.95 $19.90 $20.85 $21.79 $22.74 $23.69 Secretary II- Permits /Licenses Secretary II -A, Public Works Accounts Payable Clerk Head Custodian $18.42 $19.34 $20.26 $21.18 $22.10 $23.02 Accounting Clerk II- Assessing $17.83 $18.72 $19.62 $20.51 $21.40 $22.29 Secretary II -A, Police Secretary II- Finance Secretary II- Community Development Accounting Clerk II- Liquor Accounting Clerk II- Utilities Accounting Clerk II- Finance Budget Coordinator Clerk- Typist II- Recreation $17.59 $18.47 $19.35 $20.23 $21.11 $21.99 Secretary II -Fire Clerk- Typist II- Library (Adult) Clerk- Typist II- Police Accounting Clerk 1- Utilities $17.07 $17.93 $18.78 $19.63 $20.49 $21.34 Community Service Officer Recreation Program Coordinator Accounting Clerk I- Liquor Accounting Clerk I- Finance Receptionist/Cashier $16.84 $17.68 $18.52 $19.37 $20.21 $21.05 Clerk- Typist II- Library (Children's) Clerk- Typist II- Administration Clerk- Typist II -Fire Library Clerk $16.29 $17.10 $17.92 $18.73 $19.55 $20.36 Recreation Clerk Meter Reader $12.62 $13.25 $13.88 $14.51 $15.14 $15.77 Custodian II Retail Clerk- Stock $12.41 $13.03 $13.65 $14.27 $14.89 $15.51 Retail Clerk- Cashier APPENDIX B - 2016 WAGE SCHEDULE 2.5% Increase Adjustments shall be effective January 1, 2016. Movement through the wage schedule is contingent upon satisfactory performance as adjudged by the EMPLOYER. Title Entry 6 months 1 year 2 years 3 years 4 years Engineering Tech IV $27.28 $28.64 $30.01 $31.37 $32.74 $34.10 Engineering Tech III $23.79 $24.98 $26.17 $27.36 $28.55 $29.74 Assistant Building Inspector $19.70 $20.68 $21.67 $22.65 $23.64 $24.62 Engineering Tech II $19.66 $20.64 $21.62 $22.60 $23.59 $24.57 Secretary II- Police $19.42 $20.40 $21.37 $22.34 $23.31 $24.28 Secretary II- Permits /Licenses Secretary II -A, Public Works Accounts Payable Clerk Head Custodian $18.88 $19.82 $20.77 $21.71 $22.66 $23.60 Accounting Clerk II- Assessing $18.28 $19.19 $20.11 $21.02 $21.94 $22.85 Secretary II -A, Police Secretary II- Finance Secretary II- Community Development Accounting Clerk II- Liquor Accounting Clerk II- Utilities Accounting Clerk II- Finance Budget Coordinator Clerk- Typist II- Recreation $18.03 $18.93 $19.84 $20.74 $21.64 $22.54 Secretary II -Fire Clerk- Typist II- Library (Adult) Clerk- Typist II- Police Accounting Clerk 1-Utilities $17.50 $18.37 $19.25 $20.12 $21.00 $21.87 Community Service Officer Recreation Program Coordinator Accounting Clerk I- Liquor Accounting Clerk I- Finance Receptionist /Cashier $17.26 $18.13 $18.99 $19.85 $20.72 $21.58 Clerk- Typist II- Library (Children's) Clerk- Typist II- Administration Clerk- Typist II -Fire Library Clerk $16.70 $17.53 $18.37 $19.20 $20.04 $20.87 Recreation Clerk Meter Reader $12.93 $13.57 $14.22 $14.87 $15.51 $16.16 Custodian II Retail Clerk- Stock $12.72 $13.36 $13.99 $14.63 $15.26 $15.90 Retail Clerk- Cashier Custodian I CITY COUNCIL LETTER Meeting of: March 9, 2015 AGENDA SECTION: CONSENT 7E ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER'S APPROVAL ITEM: ADOPTING 2015 -2016 SALARY & FRINGE BY: KELLI J. BOURGEOIS BY: BENEFIT ADJUSTMENT FOR NON -UNION DATE: MARCH 5, 2015 DATE: SUPERVISORY EMPLOYEES NO: Attached is a resolution and schedule reflecting proposed salary and fringe benefit adjustments for non -union supervisory employees. The proposed changes are as follows: Wages: 2015: 2.25% adjustment over 2014, effective January 1, 2015 2016: 2.5% adjustment over 2015, effective January 1, 2016 Insurance: $865 per month City contribution to premiums for 2015 and 2016 (no change from 2014). 2016: $30 per month City contribution into a city designated health savings account for all employees enrolled in an IRS qualified high deductible health plan. Deferred Compensation: As a form of additional compensation, the City will contribute $1 per full -time employee toward a city- sponsored deferred compensation program for every $1 contributed by such employee toward such city- sponsored deferred compensation program. Such employer contribution will not exceed $425 for calendar years 2015 and 2016. (2014= $425) Attached is a resolution which would adopt and establish the changes. Also attached is a copy of the wage schedules and benefit changes. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2015 -23, adopting changes in non -union group salary ranges, and establishing salaries and changes in fringe benefits for non - unionized City supervisory positions for calendar years 2015 and 2016. COUNCIL ACTION: RESOLUTION 2015 -23 ADOPTING CHANGES IN NON -UNION SUPERVISORY SALARY RANGES, ESTABLISHING SALARIES FOR NON - UNIONIZED SUPERVISORY POSITIONS, AND CHANGES IN FRINGE BENEFITS WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non - Unionized City Employees effective January 1, 1980 (Resolution 80 -47), which indicated that on an annual basis changes will be adopted in Group Salary Ranges, and, WHEREAS, the City of Columbia Heights adopted a Comparable Worth Implementation Plan effective January 1, 1988 (Resolution 88 -50), to assure comparable compensation for positions with comparable skills, effort, responsibilities, and working conditions, and proportional compensation for positions where such factors are different; and, WHEREAS, the City of Columbia Heights annually reviews the Employer's share for various insurance programs and other benefits for its non - unionized supervisory employees to compare what is provided to other employee groups in the City; NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights establishes salary ranges and fringe benefits for non - unionized supervisory City positions, as indicated on Schedule A which is on file in the office of the City Manager and is attached, for calendar years 2015 and 2016; and that movement through the salary range is contingent upon satisfactory performance of the employee. Passed this 9th day of March, 2015. Offered by: Seconded by: Roll Call: Gary L. Peterson, Mayor Katie Bruno Council Secretary, City Clerk SCHEDULE A INSURANCE The EMPLOYER will contribute up to a maximum of eight hundred and sixty -five dollars ($865) per month per full -time employee for calendar years 2015 and 2016 for employee life insurance, group health insurance, and dental insurance. Should the cost of such benefits be less than $865 per month, the difference may be used toward any other City - provided insurance benefit and /or a City sponsored deferred compensation program. Effective January 1, 2016 the EMPLOYER will contribute thirty dollars ($30) per month per full -time employee into a City designated health savings account for all full time employees enrolled in an IRS qualified high deductible health plan. DEFERRED COMPENSATION As a form of additional compensation, the City will contribute $1 per full -time employee toward a city- sponsored deferred compensation program for every $1 contributed by such employee toward such city- sponsored deferred compensation program. Such employer contribution will not exceed $425 for calendar years 2015 and 2016. 2015 Monthly Salary Schedule Effective January 1, 2015 2.25% Entry 6 Months 1 Year 2 Years 3 Years STORE SUPERVISOR IS TECHNICIAN ASSOCIATE PLANNER POLICE IS SPECIALIST ASSISTANT LIQUOR MANAGER OFFICE SUPERVISOR - POLICE FACILITIES MAINTENANCE SUPERVISOR ACCOUNTING COORDINATOR ADMINISTRATIVE ASST -PUB WORKS SENIOR CITIZENS COORDINATOR ASSISTANT IS DIRECTOR CHILDREN'S LIBRARIAN ADULT SERVICES LIBRARIAN STORE MANAGER ACCOUNTANT VEHICLE MAINTENANCE SUPERVISOR BUILDING OFFICIAL PLANNER PUBLIC WORKS SUPERINTENDENT- UTILITIES PUBLIC WORKS SUPERINTENDENT- STREETS /PKS ASSISTANT CITY ENGINEER ASSISTANT COMMUNITY DEV DIRECTOR ASSISTANT FINANCE DIRECTOR RECREATION DIRECTOR IS DIRECTOR LIQUOR OPERATIONS MANAGER $2,871 $2,968 $3,066 $3,164 $3,262 $3,399 $3,515 $3,631 $3,747 $3,863 $3,807 $3,937 $4,066 $4,196 $4,326 $4,034 $4,171 $4,309 $4,446 $4,584 $4,132 $4,273 $4,414 $4,555 $4,696 $4,264 $4,410 $4,555 $4,701 $4,846 $4,404 $4,554 $4,704 $4,854 $5,004 $4,605 $4,762 $4,919 $5,076 $5,233 $5,010 $5,181 $5,351 $5,522 $5,693 $5,076 $5,249 $5,422 $5,595 $5,768 $5,136 $5,311 $5,486 $5,661 $5,836 $5,220 $5,398 $5,576 $5,754 $5,932 $5,451 $5,637 $5,822 $6,008 $6,194 $5,879 $6,080 $6,280 $6,481 $6,681 $6,170 $6,380 $6,590 $6,801 $7,011 $6,268 $6,482 $6,696 $6,909 $7,123 $6,312 $6,527 $6,743 $6,958 $7,173 $6,341 $6,557 $6,774 $6,990 $7,206 $6,361 $6,577 $6,794 $7,011 $7,228 $6,648 $6,875 $7,102 $7,328 $7,555 $7,195 $7,440 $7,685 $7,931 $8,176 2016 MONTHLY SALARY SCHEDULE EFFECTIVE JANUARY 1, 2016 2.5% Increase Entry 6 Months 1 Year 2 Years 3 Years STORE SUPERVISOR $2,943 $3,043 $3,143 $3,244 $3,344 IS TECHNICIAN $3,485 $3,604 $3,722 $3,841 $3,960 ASSOCIATE PLANNER POLICE IS SPECIALIST ASSISTANT LIQUOR MANAGER OFFICE SUPERVISOR - POLICE FACILITIES MAINTENANCE SUPERVISOR ACCOUNTING COORDINATOR ADMINISTRATIVE ASST -PUB WORKS SENIOR CITIZENS COORDINATOR ASSISTANT IS DIRECTOR CHILDREN'S LIBRARIAN ADULT SERVICES LIBRARIAN STORE MANAGER ACCOUNTANT VEHICLE MAINTENANCE SUPERVISOR BUILDING OFFICIAL PLANNER PUBLIC WORKS SUPERINTENDENT - UTILITIES PUBLIC WORKS SUPERINTENDENT - STREETS /PKS ASSISTANT CITY ENGINEER ASSISTANT COMMUNITY DEV DIRECTOR ASSISTANT FINANCE DIRECTOR RECREATION DIRECTOR IS DIRECTOR LIQUOR OPERATIONS MANAGER $3,902 $4,035 $4,168 $4,301 $4,434 $4,135 $4,276 $4,417 $4,558 $4,699 $4,235 $4,380 $4,524 $4,669 $4,813 $4,371 $4,520 $4,669 $4,818 $4,967 $4,514 $4,667 $4,821 $4,975 $5,129 $4,720 $4,881 $5,042 $5,203 $5,364 $5,135 $5,310 $5,485 $5,660 $5,835 $5,203 $5,380 $5,557 $5,735 $5,912 $5,264 $5,444 $5,623 $5,803 $5,982 $5,350 $5,533 $5,715 $5,898 $6,080 $5,587 $5,778 $5,968 $6,159 $6,349 $6,026 $6,232 $6,437 $6,643 $6,848 $6,324 $6,539 $6,755 $6,970 $7,186 $6,425 $6,644 $6,863 $7,082 $7,301 $6,470 $6,690 $6,911 $7,131 $7,352 $6,500 $6,721 $6,943 $7,164 $7,386 $6,520 $6,742 $6,964 $7,187 $7,409 $6,815 $7,047 $7,279 $7,512 $7,744 $7,374 $7,626 $7,877 $8,129 $8,380 CITY COUNCIL LETTER Meeting of: March 9, 2015 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 7F CITY MANAGER'S APPROVAL ITEM: ADOPTING 2015 -2016 SALARY & FRINGE BY: KELLI BOURGEOIS BY: BENEFIT ADJUSTMENT FOR NON -UNION DATE: 3 -5 -15 DATE: ESSENTIAL AND CONFIDENTIAL EMPLOYEES NO: Attached is a resolution and schedule reflecting proposed salary and fringe benefit adjustments for non -union essential and confidential employees. The proposed changes are as follows: Wages: 2015: 2.25% adjustment over 2014, effective January 1, 2015 2016: 2.5% adjustment over 2015, effective January 1, 2016 Insurance• $865 per month City contribution to premiums for 2015 and 2016 (no change from 2014). 2016: $30 per month City contribution into a city designated health savings account for all full time employees enrolled in an IRS qualified high deductible health plan. Deferred Compensation: As a form of additional compensation, the City will contribute $1 per full -time employee toward a city- sponsored deferred compensation program for every $1 contributed by such employee toward such city- sponsored deferred compensation program. Such employer contribution will not exceed $575 for calendar years 2015 and 2016. (2014= $575) Attached is a resolution which would adopt and establish the changes. Also attached is a copy of the wage schedules and benefit changes. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2015 -24, adopting changes in non -union group salary ranges, and establishing salaries and changes in fringe benefits for non - unionized essential and confidential City positions for calendar years 2015 and 2016. COUNCIL ACTION: RESOLUTION 2015 -24 ADOPTING CHANGES IN NON -UNION ESSENTIAL AND CONFIDENTIAL SALARY RANGES, ESTABLISHING SALARIES FOR NON - UNIONIZED ESSENTIAL AND CONFIDENTIAL POSITIONS, AND CHANGES IN FRINGE BENEFITS WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non - Unionized City Employees effective January 1, 1980 (Resolution 80 -47), which indicated that on an annual basis changes will be adopted in Group Salary Ranges, and, WHEREAS, the City of Columbia Heights adopted a Comparable Worth Implementation Plan effective January 1, 1988 (Resolution 88 -50), to assure comparable compensation for positions with comparable skills, effort, responsibilities, and working conditions, and proportional compensation for positions where such factors are different; and, WHEREAS, the City of Columbia Heights annually reviews the Employer's share for various insurance programs and other benefits for its non - unionized essential and confidential employees to compare what is provided to other employee groups in the City. NOW THEREFORE, BE IT RESOLVED, that the City of Columbia Heights establishes salary ranges and fringe benefits for non - unionized essential and confidential City positions, as indicated on Schedule B which is on file in the office of the City Manager and is attached, for calendar years 2015 and 2016; and that movement through the salary range is contingent upon satisfactory performance of the employee. Passed this 9th day of March, 2015. Offered by: Seconded by: Roll Call: Gary L. Peterson, Mayor Katie Bruno Council Secretary, City Clerk SCHEDULE B INSURANCE The EMPLOYER will contribute up to a maximum of eight hundred and sixty -five dollars ($865) per month per full -time employee for calendar years 2015 and 2016 for employee life insurance, group health insurance, and dental insurance. Should the cost of such benefits be less than $865 per month, the difference may be used toward any other City - provided insurance benefit and/or a City sponsored deferred compensation program. Effective January 1, 2016 the EMPLOYER will contribute thirty dollars ($30) per month per full -time employee into a City designated health savings account for all employees enrolled in an IRS qualified high deductible health plan. DEFERRED COMPENSATION As a form of additional compensation, the City will contribute $1 per full -time employee toward a city- sponsored deferred compensation program for every $1 contributed by such employee toward such city- sponsored deferred compensation program. Such employer contribution will not exceed $575 for calendar years 2015 and 2016. SCHEDULE B 2015 Monthly Salary Schedule Effective January 1, 2015 2.25 Payroll Accountant Administrative Assistant -Human Resources City Clerk Assistant Fire Chief Police Captain Assistant to the City Manager /HR Director Entry 6 Months 1 Year 2 Years 3 Years $4,175 $4,317 $4,459 $4,602 $4,744 $4,175 $4,317 $4,459 $4,602 $4,744 $4,404 $4,554 $4,704 $4,854 $5,004 $6,268 $6,482 $6,696 $6,909 $7,123 $6,724 $6,953 $7,183 $7,412 $7,641 $7,351 $7,601 $7,852 $8,102 $8,353 2016 Monthly Salary Schedule Effective January 1, 2016 2.5% Increase Payroll Accountant Administrative Assistant -Human Resources City Clerk Assistant Fire Chief Police Captain Assistant to the City Manager /HR Director Entry 6 Months 1 Year 2 Years $4,279 $4,425 $4,571 $4,717 $4,279 $4,425 $4,571 $4,717 $4,514 $4,667 $4,821 $4,975 $6,425 $6,644 $6,863 $7,082 $6,892 $7,127 $7,362 $7,597 $7,535 $7,791 $8,048 $8,305 2 V­, $4,863 $4,863 $5,129 $7,301 $7,832 $8,562 CITY COUNCIL LETTER Meeting of March 9, 2015 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO, POLICE I APPROVAL: ITEM: Authorization to Purchase Police Vehicles BY: Scott Nadeau i BY: NO. DATE March 3`�, 2015 DATE: BACKGROUND As a part of the Police Department Capital Equipment replacement plan to maintain a safe and dependable vehicle fleet, the Police Department requests authorization to purchase two Ford Police Interceptor patrol vehicles. The purchase of two marked squad cars per year allows the department to keep the fleet in better working order, and aids in controlling costs on replacement parts. This also allows the marked squads to be rotated out of the police fleet after four years of service and rotated into another department in the city, who in turn get a better operating vehicle for conventional uses. In addition, the police department is requesting authorization to purchase one 2015 Dodge Charger from the State Vehicle Contract. The vehicle scheduled for replacement is a 2002 Ford Taurus with over 80,000 miles on it. The Dodge Charger will be utilized as an unmarked vehicle, and for special details which will include proactively addressing crime and disorder hot spots. The State of Minnesota has awarded the contract for the delivery of Ford police vehicles to Nelson Auto Center of Fergus Falls, MN. The 2015 contract for Dodge has not been awarded at this time and prices are estimated. The Police Department is requesting to purchase the following vehicles: 2 — 2015116 Ford Police Interceptor Utility vehicles (incl options) $52,809,90 1— 2015 Dodge Charger .Police Package (inel options) $25,267.00 Total: $78,07690 The Police Department is also requesting to expend up to $51,854.00 for outfitting and setting up these vehicles for police use. This amount includes the standard set -up as has been done in the past, plus the purchase of necessary equipment for the squads including laptop computers. This is the amount that was budgeted in the Police Departments 2015 Capital Equipment budget. ANALYSISICONCLUSION It is our recommendation to the Council. that new marked patrol vehicles, and an unmarked police vehicle, be purchased, with a total purchase price to be $78,076.90. The Police Department is also requesting authorization to expend up to $51,854.00 for outfitting and setting up these vehicles. RECOMMENDED MOTIONS MOTION: Move to authorize the purchase of two 2015 Ford Police Interceptor Utility vehicles and one 2015 Dodge Charger unmarked vehicle under the State of Minnesota bid, with funding to come from 431.42100.5150, in the amount of $78,076.90 and that the Mayor and City Manager are authorized to enter into a contract for same. These vehicles will be used as marked patrol cars and unmarked police vehicles. MOTION: Move to authorize the Police Chief to expend up to $51,854.00 to set up and outfit two marked patrol cars. COUNCIL ACTION: Council Letter re Vehicle Purchase Meeting of March 09, 2015 Page 2 2015 Squad Purchase Item Est Price Ext. Item Est Price Total Ford Interceptor Utility $25,562.95 $51,125.90 Strip Out Old Squad $500.00 $1,500.00 Dodge Charger Police $25,000.00 $25,000.00 Build New Squads $4,500.00 $13,500.00 Dlr Options Ford $842.00 $1,684.00 Recessed Cage $689.00 $2,067.00 Dir Options Dodge $267.00 $267.00 Shop Supplies $350.00 $1,050.00 Sub total $78,076.90 Grill lights $400.00 $1,200.00 Ford dealer option breakdown Tomar siren box $800.00 $2,400.00 Dark car feature $ 17.00 Console $389.00 $1,167.00 Rear view camera Computer mount $325.00 $975.00 LED Spotlight $ 345.00 dock station for cf31 $500.00 $1,500.00 Keying $ 45.00 arm rests $120.00 $360.00 Radio Supression $ $7.00 Secondary cage for SUV $500.00 $1,000.00 Window Switches $ 30.00 Window bars /door covers $600.00 $1,800.00 Light Housing Pre - Drilled $ 110.00 Push Bumpers $350.00 $700.00 rear dome light $ 45.00 console base plate $120.00 $360.00 heated outside mirrors $ 53.00 Utility Cargo Organizer $1,000.00 $2,000.00 delete carpet $ (103.00) Power Tamers $125.00 $375.00 Seat Covers $600.00 $1,800.00 Dodge LED Spotlight $ 267.00 Squad Graphics $1,000.00 $3,000.00 Light Bar /lighting package $2,000.00 $6,000.00 CF 31 Toughbooks $4,550.00 $9,100.00 Sub Total $42,754.00 Sub Total $9,100.00 Total $129,930.90 Staff has been working with the project consultant, Stantec Consulting Services, in the development of a new splash pad to replace the wading pool at Huset Park. A primary focus of staff in the project development is cost management; with the intent of maximizing features and content in the splash pad while staying within the project budget of $400,000. One example is that City engineering staff has conducted the topographic survey to be used by the consultant in design, as opposed to a consultant survey crew. Another consideration is that Public Works staff would perform the removal of the existing wading pool, concrete deck, pool pump building and appurtenances, and rough grade the site in anticipation of construction. Based upon our own work schedule, we would schedule this work early in the spring once the frost has left the ground. The splash pad project was presented and discussed at the February 25'h Park and Recreation Commission meeting, who recommended to the City Council to remove the Huset Park wading pool using City staff. The Commission supported the approach of Public Works involvement which will help maximize funding for splash pad equipment and installation. Recommended Motion: Authorize staff to remove the existing wading pool at Huset Park West, based upon a recommendation by the Park and Recreation Commission. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of. March 9, 2015 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: NO: DATE: March 4, 2015 BY: BACKGROUND /ANALYSIS Attached is the business license agenda for the March 9, 2015 Council meeting. This agenda consists of applications for 2015 Contractor Licenses. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for March 9, 2015 as presented. COUNCIL ACTION: TO CITY COUNCIL March 9, 2015 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2015 BLDG *Air Comfort Htg & AC 19170 Jasper St NW, Anoka $60 *Practical Systems 4342B Shady Oak Rd, Hopkins $60 *Chet's Shoes Inc 4357 Central Ave, Col. Hts. $60 *Master Plumbing Sery LLC PO Box 2451, Inver Grove Hts $60 Avid Htg & Cooling 7700 County Rd 110W, Minnetrista $60 *Neil Heating & AC PO Box 29292, Mpls $60 *Legacy Mechanical 114 Thomas Ave, Monticello $60 *River City Sheet Metal 8290 Main St, Fridley $60 Minke Plumbing 2629 Crestview Rd, Harris $60 *Sayler Htg & AC 6800 W. Lk St, St Louis Pk $60 *Kraemer Htg 7441 Dallas Crt N, Maple Grove $60 *Precision Landscape & Tree 50 s Owasso Blvd, Little Canada $60 O N L U L Cm G LL /O V z LU LU G J_ U z D O U z LU ry a_ L1J 0 ui z z LL O uJ z z_ 7> LL O LU Q N C O z Q LL O H z D O U U) w m J O U- 0 U U � N N ..0 � U � N E O E O U O L Q cCn a) C a) U cu O c C N cu a) LU _) = > Q O in L � J O U 0 LL U O L) U a) 00 M M � L cu � CEO M U) N � � U 4- O VJ O a) m O N C� O G � co M O m (D LO a� C E (6 co X O a) C ° a c0 > ED m 0 a) LO a� L v E o °� U) W * * * * * * H C7 * * H CG * * W W * * o * * 4 U H * * W r * * a N * * U) ?H a r * * a O o * * U r I * * F'4 Ul Ri * * H O 00 o * * a4 LO 'T * * U o (n Haa * * U) H 0 0 U * * (n C * * (•') -ri O * * c7 o a * * z iQ * * H N * * m a * ** * ** H * * a 14 14 14 14 14 1414141414141414 >1 * 0 0 0 0* U o a o * * a 0 U) * * U Ln 11 'ri * * H ,—I x * zzzz* O>� x * * 0 U < * N 14 a) * * \ f, * * U * wWww* o s a * * \ m * * m v 14 * aaaa* o i a * * 14 11 * * 41 ro Fi * * * * ** 0 14 * * * * ** a w rl CO) N * * H . . . . . . . . . . . . . U) -ri rl W N * * iJ U) . . . . . . O W Q O * N i 0 U a) .. U y, <r * * m 11 • • • • • • . • U) U) • • * * 0 11 c rl * * -rl 14 }� 14 . . . . a) 4-I 0 a H * * 4-) o a 0 ro a -ri 14 O c * * u 04 14 14 14 14 11 . ,-) ro \ 41 4) z H * * a) a) • • O a) V +) a) 14 m J-) Q a) U I~ z ULO * * rI Px mu a,11 ~a O •Qro X �:5a< zH * * a) z u -u OW W • . • Q w x u row U) r-I O< mU :I v 11 W 4-) M z N * * ro H Q ri ri z -P a) U) 14 a) "0 a) U) H \ * * 41 {,' U) •ri m (0 (0 U $4 U m a) U) a) 11 a) i. O' 44 Ln * * 14 0 �D .k U r I~ -S� a) 0 'li (0 ba �J V H p a O * * O -ri 4 10 U 14 14 14 U 'n 11 0 0 S4 U a) (o r-1 ro 0 co \ * * 04 V U G 0 �j �j �l N 0 I~ D 14 >~ �J r-� 0 U a) s~ h U (1) * * () Q z::1 � 0 0 0J,' 14 0~�J ro O a) -i r, 14 < 0 * * * * ** P� 0 H Ga U U) t h U a> H a M > In4 U H U 6Yi U) rl H x H w x w H FC M a Q r a N O U r O 44 O I a >, o H d' H N u 0 U z H H co H a >1 a H H 0 U 4J U) �) '1 O x ,S4 "V U H N O ,C: N U \ O \ M 0 � N W N H U) d H a H H H U Ln Z� < 0 Z (N H \ G LO 0 U) \ U M a 0 H o to r o Ln DO N Lo O o o o O Ln O Ol N l0 Lo 0 M M m r Ln T000r - o Ln o rl r O O O O Od•N O WM M M �T O M O lfl w O O Ln 0 Ol Ol o ff to v N Oc r Ol M w H Ln to O r N 0 o N N H o O o O O m r r o Nr O d' d' f N N l0 N W O N M rl d' N l0 c-I N O0� L� r o M r O rl O 01 10 ('1 10 r lO rl o o N o lD 4 o O r d' x Ln Hr �r Ol H to co ri co N LO OD H 0 NQ'MMN�' O o r O OI y O Ol w O o r co 0 w O O r N M dw o w m Lo to N N H rl Q' H rl M H H M OO m H r N OD Ln C M Ln M to ,O H H rl w ri o N OJ (`) ri H r w rl o O d' L() N Ln Ol H `i ri rl O rl rl O ri rl 0 d' N H ri N H N H r N N w H Q x U W x U x U W x U i 0 O O Q U W FC 0 z H x U W x U x x z z Fc Fc 0.1 W N o N ill Lo o Lo Lo N o Ln Ln Ln L4-) Lo Ln Lo In Lo Ln Ln N l.f) N N o N N N N In u-) N Lo 4 N o N N N N N ul ul N N N H H H H H H H H H H H H H H H H rl H H H H H H H H H H H H H rl H H H H H rl H H H H H rl H H H H \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ o u1 Ln Ln Ln Ln Lo Ln Ln Lo Ln Ln o o Lo Ln o Lo Ln Ln Lo L() m L(1 Ln Ln Ln Ln to Ln Ln N N ur) N o Ln Lo In o N In o In u) Ln Ln N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N I N 00000000000000000000000000000000000000000000000 l0 r OJ 61 O rl N M d' Ln to r w m O H N M d' Ln to r w Ol o ff N M 4' Ln w r 0 m o ff N M QT Ln to r 0 Ol O H N ��o��r rrrrrrrrro�oDODaooDOODmmOOmrnmrnrnrnrnolrnrn0000000000H ,HH au00000tp00mmmwa )000OOao0auao0mm00000N4UNW o)61 61 01 01 61 01LSOl61Qlc�rn o Ln Lo N Lo Lo Ln Ln Lo Lo Lo Lo N Ln Ln Lo Ln Ln Ln N an L() Ln Ln Ln Ln to Ln N Ln Ln Ln Ln Ln Ln Ln Lo Ln Ln N Ln Ln N Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln to Ln Ln Ln an Lo Lo Ln Lo Ln Ln Lo Ln Lo Lo Ln Ln Lo Ln Ln Ln N Ln Ln Ln Ln Ln Ln Ln N Ln Lo Lo Ln Ln Lo H H H H rl H H rl H H H H H H r-i H H H H H H H rl 11 H H H rl ,H ri H H rl H H H .H H H rl H rl H H H rl H U z W x a W W z a Q H O H < a E a > 3 U O H GL O H Z U > 04 O FC; u) z Q z H Z O U H U z aU)X >U Z U w 54 U) ZO U U H wx0>+H >� O 00 I4 aU a rx x �3mzx zz mwUarxaZ H Na z Fcz> X a a,xW O FcHH 0 H <W 9< H O >.LO (1)H U 0 0U U) UFC>H O U£ W Z HH w FgW0O4 04 OL 04 < U)aH U) a U Z Z Z ZwHU)3 Z0WHw01 0U)0 M F(i >+ Z W 0 P X U Z I CQ 0, Ei H W 0 W H H W H H A, H W N H U FG x 0 H U) H H m 0mHHzZ0 Hza <a+F>y xoZZ as C7 ZwHaUO p a wza n O aaw WUZHWC4U)a0 �W9u<ZH W H'p,,o< UU)\[i;H WZ0S0 H ZOl a c4xH U w Hon M ZNOxZ 0PIYO CZ W WaHHNZZa4 M ZZUw wU)HH»>1 a£ ,zaa3 W W H w 1 H OW WZHUP >9< 4m HHF 0HW>iH <U wp;Ha0HH 1 W 04 M H >1 04WC4rZw3x3F4 ZX4 W x >0 H0;HH3U) H3Z QOax O r�Q �CQzz W Ha FC aFCOW U W H Z H tnWHW >9ZU ZHaW0U 040 Wu: W 3 W QQ >+0.1aaaHU)PQMUHtnZWa0H<9HWHQf� W �WJ H0DP4H0 0x W M 0 mQQxz0OH aH0x w \- a aaaaa FcHw wawammpm0 <0n OwW UUUZWXO Z�HV)>'> Xx 4pFgW >1Px0W Wz0: Wv)C4HWz 4rhF4zU Oa) ai4uF.�U < w azoODU 0 0ZQWUn2 a Z n4 m000Z9>10 W X X x Z Z HFC FC FC M Z Z W OG W FC W M H H a P W n 1 W W H H".4 H H U)DZ U w(4 9U)WaH0 W <HC4i 4 X X H W WaWHxa4ZZW HC7HH PZU)W �DaxMW W WWaHZZ0XU maUnFqX Z° zz° at��'( aacHn���wwwwo <wwwx0UXHF— q�w < <QOOUzzzho WHHU 99<<<<<<<<<<WPa P7 P7 W W M W U U U U U U W WG1444 UL 0xxxxxHHHH ht aaaX U N H x H w x w H rL 0.l W x. z r F-1 N 0 U r O Ga D O 1 a >+ a F v' H N u z H F U) H a >i F-I S4 H O U 4u z U) z .H O x U H N O 4 N U\ O M 0 HN U) C H aH H U Ln Z H < 0 Z N H \ GJ Ln O U) \ U M < 0 F NH Tr-0w- NN ON O w 00010 O mo oo ow m O O N N N Ind' OH Ln Ln 00m O O mow Ln Nw M o o o o w lO W M N w o w O O M r r N O Lo O Ln M m OJ O in Ln H N O O7 M r w N O N O O r Ln w m w 0 m m d M d M N Om r O OD N H O O OO M LnN O O 00 N rom r w OH O M Ln O d'IO O N w OJ m N H rm IT O Q' m N H lO H r N r w lO N H M 0 TOmNNN OJ M 'T 0:) in M''N �T N w r0Ln r a' d d d'd'HH d r0HHN a'l0M d'ON NHM N to MHO wmcr O M rHNM s H H O� N a' M H H d' H N N W F FC Q x U W x U x U W x U i 0r `J Q O U z H x U W x U x x z z � Fc al W Ln Ln o Ln N Ln N Ln N N u' i 4 Ln N Ln N o N Lo N Ln Ln Lf) Lf) Lf) Lo Lo N N ul N NLr) Ln Lq Ln LO N ul N Ln Ln N Ln N N Ln H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ Ln Ln N N Ln Lr) M Ln Lin Ln Ln Ln Ln u) ul N Ln Ln N Ln Ln N N Ln Ln Ln Ln U) Lr) Ln N Ln Ln Ln N Ln Ln N d' d' d' v IT C d' v d' N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N 0 0 0 0 0 0000 \\\\\\\\\\\\\\\\ \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ N N N N N N N N N N N N N N N N (`) N N N N N N N N N N N N N N N N N N N N N M M M M M M M (Y) M O o O O O O O 0 0 0 0 o O 0 0 0 0 0 O 0 0 0 0 0 O 0 0 0 O 0 0 0 0 0 0 0 0 0 0 O O 0 O O O O O Md'Lr) wr- m m O H N n N w r w m O H N M CI' Ln lO r W m O H N M d' Ln lO r co m O H N M v Lo lD r Om H H H H H H H N N N N N N N N N N M M M M M M M M M M V'd' v y C d' d' d' d' Ln Ln Nan N Ln N Ln LnN m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m Ln Ln Ln LO N Ln LO Lr) 0 Ln N Ln Ln Ln N Ln N d) N Ln Ln in Ln Ln Ln N Ln N N N Ln Ln N Ln n Ln Ln N N N N u) N Ln Ln 4 o Ln Ln N Ln N Ln Ln o o N Lr) Ln Ln Ln Ln N Ln N Ln Ln N Ln N Ln Ln N N Ln o Ln Ln N Ln Ln Ln Lo N Ln N N Ln Ln Ln Ln N Ln u) H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H ufW 0 al Oz FHZ 0 U) U 0: <FC U9 UUz z I H 2W Q xHCL H > x U F H a, FE-H zU z z 9 H (Z F O F W >1 >+ a U) % I U H > O O ^ H H H W W < U z14U)0 as W>+zfZ (11 PS U)U)a, pi x �[U a a >H <NFU W M z H 0 H W Z W W .HZ W0U> U) x F wH Fa U > < F N U) a z aUUzz W '.7 U] Z a+ H E 0.: 5 a; H U W W < (n C4 z Z x W O H H< H a Hx HU) (0 OW Q0 z z x PZ> F F H H Z Z Z0 (Z>0 CL z zF 3 rZUF40PMMHo<W w ztn I EX -ODU PnZzz£ 0>1 Ha 16 z 0 l <2 FU3i-1 WU) x 3 Z W H W 0 FFC X< U) xr W>+W >9WFI QW W xW UU)W W xa OU)gzU QW �x < FF 0Z 4tZHxW�w-1�1 <tW4<a4 ZH WU' WZPZ4Z9< U) <O WUUHFIa: OU)Q U 0 0 MHil\QgUUW9PZFx W H3 <P[ HFFCaaa>i�DWQ Z p H 0 W W9 Z Gr4 44 04 W 3 z H HU)0H Q Z xW140(4 U) FCU)13 lM WW FCUOOOHW0u 0 X 0 4WG+(4 3 UFZaUWZz 4Fc3FcWU >>j3 CMFUQ S W F QCU 4 Ga QQz U)FCr/)U)U9- w Q <C 4 z W 0 z x H42I W W W MHC4 QWUZH U) FFF HM01Nnz0404zSUFxzHzH9 Zw fl II1ZX<24 c4 W< Z xiQ>{al 04 W W H W a�DFH 0 H 0 W 0s0W H wwoowx W p FC? 9m11 U a,9 0O: WW000ZP4D9xU) >FZ3i El ( :D U) H QNUW NN 0 xz9 x- WHHU) F9 nQ04HHHM4UxxFW Hzuz2:r UM C Q •01HoaWFFazF>+ 04 E 0' Z QzQ 04444�4DHM000W 14X W <War>1no< W Haaz02zPf W aa0FCaWFCQW W W WHzzWwwagx W HOOD UxFFFFxxxa •ZWHxHHHUFt0 9 u Q H Z X Z x 2 E x x z 0 0 0 N N a z 0i 0 i P i W W U) U) M M M F F F F `J D> > ,: 3 a S x N z g g FC << << g< co M H x U H W x w H Q, oa a Q r aN O U r 0 Ga > O 1 P4 > o H d' H Ln Ua 0 z H H U) H a >� a H H 0 U +J z U) �D •H O xU U H (P 0 ,L' N U \ 0 \ M O W N U) H aH H U Ln z H �o zN H \ (r4 M U\ U M �o H OLn 00mNOr H m o v o D O m O O Lo w O M M N O O O o T O M o o N O O O r N j, ;v N O O O z O M o Lo m cT O lO Vv W O M O O M H O�v O O N N N d' Ln l4 O l0 O of o O Ln o H r O o 0 0 r O H N O O O. n O Mlo Ln r rC 01; O O Ln m r Om r N O lO r NH V'H1 4 C N Omr Ln m 1fl Ln O M co, MLn N Ln Od' OJ lO N m o Ln r r mr W H Ln lO d• H lO r M Io O r H OI M O r M IT m lO M m oo O m N r O r r N co H M N H M H r H H m a) O M m N dT H H N H H M r 0 Ln M k v N H Co M O M N H N H H N C H N H w N Q x U W x U x U W x U s O O U z H x U W x U x x z z < 9 W M N Lo Lo o Ln Lf) Lo Ln Ln n Lo o o N Ln N n o N Ln Ln Lo Ln Lo Lo NLr) Ln Ln Ln Lo Ln N N Lo Ln Lo Nu-) Ln LO Ln N N N Ln N H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H .-I H H H H H H H H H H H H \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ crncc�r�a+v�a�v�av^v�c�r<T V�mvvv�cd •�rv�aa<r�a•v��vvv�T V��v�a•v��r aa 00000000000000000000000000000000000000000000000 \\\\\\\\\\\\\\\\ \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M O O O O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O H N M c1, Ln w r m m O H N M 4' N to r m m O H N M d' Ln \O r w m O H N M v N l0 r m m O H N M [T N O w w w w w w w w to to r r r r r r rr r r 00 07 O of oo O oo oo OD 00 m m m m m m m m m m 0000000 m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m o 0 0 0 0 0 0 Ln N Ln n N M Ln Ln Ln o Lo Lo N Ln N N Lo Ln Lo M Ln o Ln Ln Ln Lo Ln N N Ln Lf) Ln Ln Lo Ln Lr) N Ln Ln Ln o to O O L9 lD to Ln Ln Ln Ln Ln Lo in Ln Ln N Ln Ln N N Ln m Ln Ln N Ln Ln Ln Ln Ln N N N Ln Ln Ln Lo Ln Ln Ln Ln Ln Ln N N N Ln N N N Ln L N H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H Q a w az Ua U az W H U 04, oa H U OH UWa O H Ha O ZHZ U 1 0 a U) H U U 7 H W } 7O U H H H 04 U U W > 0G H U) Z k 4 04 xU >qUW w z a a x Q z U w 0 0Hz124 U wzzw x 0 w z FC W U 0 H Z 0U)>H z 04 U)zz0 9 Z < H X z 44040 to U) 1,4 U) HUZWHxUFC wHyH X 0 Q HHaE -HQ L6 H W zHHHaza U H 0WUw0 0 x22:) 4 H U W04 H W 3> WHW040H F:�0F�H< zUH NUU 0 H Z W M U 0 M x HZ PO4 0 Oz (00U)0U U)HXP; z <HU)U0 HU) a W 0 W <UH>+ a ro zH U)QD W < 0F:C W ZHx -IZ000m-, Z O24 0; Z 00 0 44 M H > W Z Z 0 � F� F�H W O w0zaa Z it 0 P U) F1W00P0WU)UHPWHNZr,40W -9ZZ alp 04 0!24 10 u 04 H>+W H 004 0 Wcov)ZWUHZ44U> H011HWr4HH UM) HU)x 44P aco 0404 oP >x3H a f24l24H0 H m90H P'H w U) g n00mxFg0 HcoQ000 HFg0>1540 W w pG 4o,w Pa pw 9 >< H 1zzpw w 024 0 �l r)<P{ H H aaHNmumXmHW W H HO >i�40'N0ZWQH0P24 >WZM Q;M44FCQ UOFIFCQ 01H Z - U �1fQ\ Z WZ04 QHQ 0 U U W u W04 MHH0 0 44 H1Q 440P W >i >-i -411 F4 >1HzHW >W Uo024z7 z0(0 ZWHW Z>+UO Wi-lUn 0402 C4 OOU>�Oi%S:g )Z H 4 Dof cnwo zz zr�zvaQQ �f24> OQ- W WHr�Q> r�v)r� zzw9mW QHZHn 2 9 H H 0 w 0 0 l24 C7 xHHZMHz W✓C7 WZQ4fG4Z(4FCW Wx wwzzaazNHH>+wUH9UwwU •wrxH QQw> awwwowHZZwUHmo�czzzQ to coFCFCW W Wf24r�WH0000 FC�W Hex a Ql Z Q Woon <0ozzztow<WHUWHHW << MMfl00MMUU000UUQQQQW WWru00C700XXxHHHttx4 - � 1-10xz222z U) H x 0 H W x w �U H (S, M a aN O U � 0 W D O I a �+ o H d H Ln u 0 U z H H H a LA H O U +) z U) D -ri O x U x a• U H a) o 4 N U\ O M O � N W N H .. U1 d' U) H H U �n Z H rC o ZN H \ W M 0 U M F�40 H m M O Ln IT 0 0 0 0 I1 0 0 0 0 0 0 N Ln M VT M O d' m H QO w z, m W O N m N O O O H 000 Hd' m H O O Ln f—O 0) N OHh O H O H n N In M r O� O N V CJ d O M b H O 0l Ol H P H x d' N O M w H d' I` M IT l0 N O M Ln M W m l0 co H w N OD I` I^ r- 54 H I` Ln H aT N N N H H O M N N Il O co 61 07 O N M O M W H FC Ln In In In lnNLotn Ln Lnu-)NNNLn Ln Ln Ln Ln Ln NLn Ln Ln Ln Nln Q H H H H H H H H H H H H H H H H H H H H H H H H H H H \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ U 000000000000000000000000000 W \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ x M M M M M M M M M M M M M M M M M M M M M M M M M M M U 000000000000000000000000000 x U W x U H Z P: D O O Q U z U U z H x U W x U x x z z < FZC PQ 0 h m m O H N M V' N lD r m m O H N M Ln W I— W m O H N M O O O H H H H H H H H H H N N N N N N N N N N M M M M 000000000000000000000000000 w�o w��o klo �o Q0 Q0 �D w w110 �o w w110 w w w w-10 �Q �Q Q0 l9 w Ln Ln In Ln o Ln Ln Ln Ln Ln Ln Ln N In N o Ln Lo o Ln Ln Ln In Ln Ln Ln Ln H H H H H H H H H H H H H H H H H H H H H H H H H H H 2 cn QFw U)U Ua HN 0 u P w \a,0 U > 00-, U Z H U u Z a U)CON H N'UH zU)0 H co a w w Hz H U 3�H a ZZU) Z U) N H W (A U) Z z z z z H co U WU)wW < OH H H Z 3 H 0< 0- H U w N U) H I Z Z L6 Z I <ZE -HZ>H £U) p HMS HN HJHC4Z W 0 W <u MW W HzNWHa z0azr�UWU14 U >z p 0 0 HU)Oxzm0z< HU)NZa wz0xP 0u 9 UO. MOHCQa 22>MPMEHU>7xHWPZ� �U 04 (D U3HU' Q- n 9 0 �HaH Ti) H W 0 Z HwJ a P: HFC 4 UmUN3R: z W U >S(4 H Qrt zu)Hx0 W Z W W N HOaaP:W W W H \M0NU)Uacnxr•CG+HZ IZZNU<W W W W2Z MWOHMHHO WUMHZHMMOO U)HX Ww 0UZPZ4Q(4 aaHP;a 3Q N 0 Z W U NN a 04 H0U)W4 £aNWZ z z0H0wa4<wHHa0 044NUHH FC<<OWzZ0WHZZH0 ZZC4P:W W W Ga N W x h x X P P D M W x O; Z W H F[ x H H H H U H Z 00 N N as 124 W M m M M M H H H H >> 3 3 3 3 3 3 x N M M rn Ln M 0 H (j) Lo H x H W x w 5U H F! M a D r a N O U r 0 Ga O 1 a S� o F <r H Lo Ua z H H H a >a }{ H 0 U �z �o x x;T U H N O 4 N U\ rn 0 O W N E1 .. Ui d' H aH H ULO % H �o z N H \ W N 0 go H z O w H Q x U W x U x U W x U r4 O Q z w x z M M N M O H a H O Ei H a O a W a m r 0 0 0 Q w h z H a m Q a O U W a (f) w F U x� U a H a w r.0 xU W H P7 r Q a� 00 U > w c� fZ O o o to d+ >i o n F a a H U U U I zn F � I' N M to M Ol l0 N H N O Ol 61 O lfl O O O O N O dl 61 M A O d• cr O M H M M z 1,0 m v x m I` H N N to Ln I` r m i, o O o o D d• to N m m H H N O M z M M W 7r �" CU H w H O V' W M O m IT O Lf) w O M N N N w t` to d' w H O N I- O 0) �" Ol 01 H to M m N v to o M Lo N O M v O H w I` I` f' o oD to co H� 01 O L W u) N 0 �' N N N O m M N to 00 N a' H O M N I- H 0) M d• to H O w U) 0 l0 fl a 0 j z w a' U) 'J N H M l0 M w H v �w M to H Ln of H N H M to o H H H 'J H H •ri N H N O O [r M W M M x N H H M O U) O O H H Q I z U w X n< \ H H w w 14 U w H I U H Q H H N 1 • xz4< w 14 0 FHv zz w l aat F rx z� I U I 04 0Z fZ 0 H F FCW I x I I Q � hz z a 0'W� mOWa a 1 0 j z w I I z PE o F W (ncoaU wocazza N I z U w X n< \ H H w w 14 U w I W z > �cZZF14 Urn 1 • xz4< w 14 0 FHv zz w l aat F rx z� I I 04 0Z fZ 0 H F FCW I I OHwZ O W (Y)04 I U z a a m 2F I N 4FF0 F ZCQUF FWFF a H z wv) 1 M WFCZHU ar�\w a\ >2Zaw 1 F OwFr I a WN I >ZHU) W xFfZtn >O >W04 0 UUZ0 I O F I r4 H<Hh a Ward F a p z z x w a U F F H Cn a' z l Qv)Z9O 0Z U WaaW ZFC QHHQa fZ adz I U H W(Z O x w 2 x > FaaaZW w O U) •• H I rzQaa xFxaa ZHHOaH 14 HHQ',S ^$U Hw !n I [n H F I FHH W u 9 U Z H a FEE ,W W UFU Q I U x aH a 1 4HX9F4 >iMW ••am aaap<aaz U) CnazFcZ z 1 z z r•C H I < z Q < Z 1 CY..v' HNNQ,<2OIu9 w z < H Z < ] I H < H •• tZ 1 fZQ4W WH<ZPPFQ4'ZPPHW pall m 2 0 x z 0f w .. I x Q Ud) a U I W FaU04wu) W H H wHW Wap;oaHa0a a W I U zH m 1 z£�C<mwmp wv�wwwa,aa4NZN w000ZH44M a rho U w I WO QE r<NH f=l OH�)HHH9<9 9H< WFHFWazz 0 U < I x a H\ a Q 1 0UWWUWF4<0 FxFFFUUUUf'4 U u)a cnU4HH r� W� z I U r� r a Lo O Q `z Q I I a U) \ z I H H cw N �O t0 O H H H N to to 0) N u) O H m O H N M a' m M H u-) O� E� z z z i z p z F U M , D m 1 O O O H N N �' t0 d• I, r !` w of H H N M M Ln O O O O O Ln o O N w O <0 f� fw I H N N N N NN N co M MM M m IT a'cT v IT Q0 to l0 to t0 to l- t` I` O F CQ m I 0.l O CITY COUNCIL LETTER AGENDA SECTION: Public Hearing ORIGINATING DEPARTMENT - 1,XCU 1,,11 7, GV 1 .i CITY MANAGER NO. POLICE APPROVAL: ITEM: Public Hearing: Repeat Nuisance Call BY: Scott Nadeau BY: Service Fee Appeal DATE: March 3, 2015 DATE: BACKGROUND: Holly Reinke, the owner of 723 38th Avenue, has requested a hearing to dispute the Nuisance Call for Service Fee that was imposed on her regarding activities at that address. See the attached memo for detailed information regarding the issues at that address. Ms. Reinke's appeal letter is also attached. ANALYSIS /CONCLUSION: After three violations that met the requirements of the Nuisance Call Service Fee ordinance, a fee of $1,971.07 was imposed on the owner of 723 38th Avenue, Holly Reinke. She is contesting this fee. RECOMMENDED MOTION: MOTION: Move to uphold the $1,971.07 Nuisance Call for Service Fee imposed on Holly Reinke, owner of 723 38th Avenue NE. COLUMBIA POLICE DEPARTMENT r �MBIA HEIG MEMORANDUM To: Gary Peterson, Mayor Members of the Columbia Heights City Council From: Scott Nadeau, Chief of Police Subject: Repeat Nuisance Call Service Fee Appeal: Holly Reinke Date: March 2, 2015 On February 23, 2015, the City of Columbia Heights received a notification from Holly Reinke, the owner of 723 38'h Avenue, advising the city that she is requesting to appeal the nuisance call for service fee to her property that occurred on February 5, 2015. As the Council may recall, Ms. Reinke requested an appeal for the last nuisance call for service fee from an incident involving a narcotics search warrant that was executed on July 29, 2014. The appeal was scheduled to take place at the October 27, 2014 Council Meeting. The police department attended that meeting and presented information regarding the incident; however Ms. Reinke was not present for her appeal. In consideration that the first three incidents, to include the incident that generated the last nuisance call for service fee were previously reviewed, it is the police department's intention to only discuss this most recent incident. Ms. Reinke does not live at the location, but her son, Joel Callander is currently living at this address. The nuisance call for service fee was a result of a narcotics search warrant on February 5, 2015 involving the Anoka County SWAT Team, Anoka Hennepin Drug and Violent Crimes Task Force, and the Columbia Heights Police Department. The nuisance call for service fee along with additional fees to cover employee wages for this incident was imposed for this incident. Below is a breakdown of the total fees: Nuisance Call for Service Fee: $250.00 Wages of CHPD Staff: $1721.07 Total: $1,971.07 I have enclosed a copy of the Repeat Nuisance Call Service Fee Ordinance for your review. The ordinance states that the City may impose a repeat nuisance service call fee upon the owner and /or occupant of a private property if the city has rendered services or responded to the property on three or more occasions within a period of 365 days in response to or for the abatement of nuisance misconduct. Nuisance misconduct is defined as any activity, conduct, or condition occurring upon private property within the City that unreasonably annoys, injures, or endangers the safety, health, morals, comfort or repose of any member of the public; or will, or tend to, alarm, anger or disturb others or provoke breach of the peace, to which the City is required to respond, including, but not limited to the following: • An activity, conduct, or condition deemed as a public nuisance under any provision of the City Code. • Any activity, conduct, or condition in violation of Minnesota State Statute 609.33 • Any conduct, activity or condition constituting a violation of any Minnesota state law prohibiting or regulating prostitution, gambling, controlled substances, use of firearms; and /or • Any conduct, activity, or condition constituting disorderly conduct under Chapter 609 of Minnesota statutes. Below is information regarding the incident resulting in this recent Repeat Nuisance Call for Service Violation: • On 02/0512015, at 9 :00 pm, CHPD Officers assisted the Anoka Hennepin Drug and Violent Crimes Task Force, and Anoka County SWAT with a narcotics search warrant at 723 38th Avenue NE. • Several pieces of drug paraphernalia with residue were found at the scene and later tested positive for rnethamphetamine. • A small bag containing white powder which later tested positive for rnethamphetamine was recovered in Mr. Callander's bedroom. • A bag containing 25 grams of marijuana was found in a main floor bedroom. • Joel Callander and a female identified as Jessica Pearson were taken into custody and charges will be submitted for Fifth Degree Controlled Substance. • Another male identified as Alexander Godfrey was cited for possession of a small amount of marijuana and was released at the scene. Enclosed are photos showing the condition of the inside of the residence at the time of the search warrant. The Columbia Heights Police Department has continued to receive a disproportionate number of police related calls to 723 38th Avenue. As of 03/02/2015, the CHPD has already responded to four calls involving this address. In 2014, the CHPD responded to 33 different calls involving this address in 2014. In 2013, there were five calls to the residence, and in 2012, there were a total of six calls at the residence. The Police Department has continued to spend a considerable amount of hours of officer activity in the area which has included directed patrol, assistance from other law enforcement agencies, and surveillance in the area. The Columbia Heights Police Department has continued to work with Anoka County Social Services and have met with representatives on multiple occasions to discuss concerns about the residents at the property. The owner, Ms. Reinke, and the resident of the property, Mr. Callander has been charged with Disorderly House as a result of this recent incident. This is the second time that both Ms. Reinke and Mr. Callander have been charged with Disorderly House. The persons who have been living at, or have been found on the property have had a significant amount of criminal history to include but not limited to drug possession, drug sales, and crimes of violence. The drug use and drug activity that has been occurring at this property has been a concern for the neighborhood and the police department for a long time. The CHPD will continue to address the criminal and nuisance issues that involve 723 38th Avenue. cc: Walt Fehst, City Manager Columbia Heights Police Department Scott Nadeau, Chief of Police February 11, 2015 Holly Reinke 3 731 Quincy Street NE Columbia Heights, MN 55421 Subject. Repeat Nuisance Call Service Fee Violation — 4th Call Dear Property Owner: Our city records show that you own the property located at: 723 38" Ave NE Columbia Heights MN 55421 eyr. This letter is to inform you that the City of Columbia Heights Police Department has responded to the above address where a fourth service call involving nuisance misconduct has occurred within a period of 365 days. The specifics of that call are outlined below: Fourth Violation — • Case number: 15024973 • Date and Time of Incident: February 5, 2015 at 9 :30 p.m. • Address, including apt #: 723 38th Ave NE • Name of tenant(s): Callander, Joel Lee • Misconduct involved: Narcotics search warrant • Third Violation — • Case number: 14161240 • Date and Time of Incident: July 29, 2014 at 9:36 p.m. • Address, including apt #: 723 38th Ave NE • Name of tenant(s): Callander, Joel/Cohen, Michelle Jean • Misconduct involved: Narcotics search warrant • Date of notification: August 4, 2014 Second Violation — • Case number: 14131353 • Date and time of incident: June 22, 2014 at 1:49 p.m. • Address, including apt #: 723 38th Ave NE • Name of tenant(s): Callander, Joel /Johnson, Dylan/Bates, Jason • Misconduct involved: Assault Disturbance • Date of notification: June 26, 2014 825 41" Ave NE Columbia Heights, MN 55421 (763) 706 -8100 f (763) 706 -8126 Holly Reinke February 11, 2015 Page two First Violation — Case number: 14111028 Date and time of incident: May 29, 2014 at 9:3 8 a.m. • Address, including apartment: 723 38th Avenue NE • Name of Tenant(s): Wesley John Hammick, Natasha Lee Robinson, Troy Carlton Donich# Tiffani Marie Draves, Joel Lee Callander Misconduct involved: 5th Degree Controlled Substance Arrest Date of notification: June 5, 2014 A copy of City of Columbia Heights Ordinance No. 1568 is attached. The Ordinance states that the City may impose a repeat nuisance service call fee of $250 upon the owner and/or occupant of a private property if the City has rendered services or responded to the property on three or more occasions within a period of 365 days in response to or for the abatement of nuisance conduct. In addition, the repeat nuisance service call fee can include an amount to reflect the salaries of police officers, community service officers, animal control and/or code enforcement officers while responding to or remaining at the nuisance event, the pro rata cost of equipment, the cost of repairing city equipment and property damaged as a result of the nuisance call, and the cost of any medical treatment of injured officers. The City of Columbia Heights has the right to seek other legal remedies or actions for abatement of the nuisance or compliance with the law. Because this is the fourth violation to occur within a period of 365 days, we have now imposed a service fee of $250.00 plus Officer Wage. Billing is attached. The fee will be deemed delinquent if it is not paid within 30 days after the City mails the billing statement for the fee. The City will add a ten percent late penalty to a delinquent payment. See Section 8.806 of Ordinance No. 1568 for conditions that apply to your right to appeal. If you have any questions, please call me at 763 -706 -8113. Captain cc: Joel Callander, 723 38th Ave NE, Columbia Heights, MN 55421 Attachment: Invoice Ordinance No. 1568 City of Columbia Heights Police Department 825 41st Ave NE Columbia Heights, MN 55421 -3878 Phone (763) 706 -8100 Fax (763) 706 -8126 BILL TO: Holly Reinke 3731 Quincy Street NE Columbia Heights, MN 55421 INVOICE DATE: 2/6/2015 PROJECT # 2015 -MS -30 -007 LOCATION OF SERVICE: 723 38th Avenue NE PIN #: 35- 30 -24 -44 -0035 DATE SERVICE DESCRIPTION AMOUNT 2/5/15 2/5/15 REPEAT NUISANCE CALL SERVICE FEE OFFICER SALARIES $ 250.00 1,721.07 TOTAL (Including all applicable sales tax) $ 1,971.07 For Office Use Only: Reference: CHPD Case # 15024973 Account #: 101 -00 -35106 Excessive Police Calls i I Internal use only: Prep/ Investigative: Sgt 1.25 hr @ $40.34 = $ 50.43 Sgt 8 hrs @ $40.34 = 322.72 Officers 7.75 hrs @ $33.91 = 262.80 Officers 32 hrs @ $33.91 = 1,085.12 Total Salaries 1.721.07 CITY COUNCIL LETTER Meeting of: March 9, 2015 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: 8. Public Hearings, Number 3. Community Development APPROVAL ITEM: Ordinance No. 1620 On -Sale Brewer BY: Loren Wickham BY: Taproom and Off -Sale Brewer Taproom DATE: March 4, 2015 Licenses and Requirements Background: In 2011 the legislature approved the "Surly Bill" that permitted cities to license brewer /taprooms and subsequent amendments allowed cities with municipal liquor operations to license them. They have become very popular in NE Minneapolis and we would like to attract some of that momentum to Columbia Heights. See attached map for the brewery /taprooms and brewpubs in the surrounding area. I've also included examples of some of the brewery /taprooms and brewpubs. From an Economic and Redevelopment perspective these are local manufacturing businesses that reuse existing buildings, create jobs and are a destination that attract people to the city. Staff brought this issue to the Council Workshop in January for feedback. Based on that feedback and research staff has prepared an ordinance amendment to add the following licenses: • On -Sale brewer /taproom,(nothing in this provision would preclude them from operating a restaurant commonly referred to as a Brewpub) • Off -sale brewer /taproom, (allows brewers to sell their beer off -sale to the public in growlers) If the ordinance is adopted staff will prepare a resolution to amend the fee schedule to add license fees for On- Sale brewer /taproom and off -sale brewer /taproom licenses at an upcoming meeting. Recommendation: Staff recommends adoption of Ordinance No. 1620 as written. Recommended Motion: Motion: Move to waive the reading there being ample copies available to the public. Motion: Move to approve the ordinance upon first reading and set the second reading for Monday March 23, 2015 at approximately 7:00pm in the City Council Chambers. Attachments: Ordinance No. 1620 Minnesota Brewery Map Examples of Brewer /Taprooms in the surrounding area COUNCIL ACTION: ORDINANCE NO. 1620 BEING AN ORDINANCE AMENDING ORDINANCE NO. 1490, CITY CODE OF 2005 RELATING TO ON -SALE BREWER TAPROOM AND OFF -SALE BREWER TAPROOM LICENSES AND REQUIREMENTS WITHIN THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights does ordain: Chapter 5, Article 5, Section 5.501 of the Columbia Heights City Code, is proposed to include the following additions: § 5.501 DEFINITIONS. Brewer taproom: a facility on or adjacent to premises owned by a brewer licensed under Minn. Statute section 340A.301, Subd. 6(c), (i) or 0) and produces less than two hundred fifty thousand (250,000) barrels of malt liquor annually, and where the on -sale and consumption of malt liquor produced by the brewer is permitted pursuant to Minn. Statute section 340A.301, Subd. 6(b). Chapter 5, Article 5, Section 5.502 of the Columbia Heights City Code, is proposed to include the following additions: 5.502.A On -sale brewer taproom (a) A brewer licensed under Minnesota Statute Section 340A.301, Subd. 6(c), (i), or 0) may be issued an on -sale liquor license for the "on sale" of malt liquor subject to the following conditions: (1) The on -sale of malt liquor may only be made during the days and hours that "on- sale" of liquor may be made. (2) A brewer may only hold one (1) brewer taproom license under this chapter. (3) The only beverage alcohol that may be sold or consumed on the premises of a brewery taproom will be the malt liquor produced by the brewer. (4) All other provisions of this chapter shall be applicable unless inconsistent with the provisions of this section. (5) The annual license fee shall be as established in the license fee schedule for on sale beer licenses. (6) Licensed brewer taprooms may operate a restaurant on the premises without additional licensure Chapter 5, Article 5, Section 5.502 of the Columbia Heights City Code, is proposed to include the following additions: 4 5.502.B Off -sale brewer taproom (a) A brewer licensed under Minnesota Statute 340A.301, Subdivision 6(d), (i), or 0) maybe licensed for the 'off- sale" of malt liquor produced and packaged on the licensed premises, subject to the following conditions: (1) Off -sale of malt liquor may only be made during the hours that 'off- sale" of liquor may be made; (2) The malt liquor shall be packaged in sixty- four -ounce containers commonly known as "growlers" or in seven hundred fifty (750) milliliter bottles; (3) The malt liquor sold at "off- sale" must be removed from the licensed premise before the applicable closing time at exclusive liquor stores; (4) The "growler" must be sealed in such a manner that the seal must be broken in order to open the container and the seal must bear the name and address of the brewer, and the legend "Not for Consumption in Public" must be prominently displayed on the seal. (b) "Off- sale" malt liquor premises shall not be subject to the requirement that they be in excess of two thousand (2,000) feet from another 'off- sale" liquor premise. (c) The annual license fee shall be as listed in the License Fee Schedule This ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: March 9, 2015 Second Reading: March 23, 2015 Date of Passage: Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Attest: Katie Bruno City Clerk/Council Secretary MINNESOTA BREWERY MAP CITY COUNCIL LETTER Meeting of. March 9, 2015 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: Public Hearing Community Development APPROVAL ITEM: Ordinance No. 1621 Medical Marijuana BY: Joe Hogeboom BY: Manufacturing and Dispensaries DATE: February 19, 2015 Moratorium Background: The State of Minnesota, through the passage of the Medical Cannabis Therapeutic Research Act of 2014, has legalized certain types of medicinal marijuana, effective July 15, 2015. Currently, only individuals with very serious diseases will be eligible to be prescribed medical marijuana. More information about medical marijuana, obtained from the Minnesota Department of Health, is attached. Coinciding with the passage of the Medical Cannabis Therapeutic Research Act of 2014, the state will allow certain establishments to manufacture and dispense medical marijuana. The state currently limits the number of manufactures, which includes cannabis farmers as well as medical manufacturing facilities, to a total of eight, which must be evenly dispersed throughout the state. The number of medical marijuana dispensaries (where medical marijuana is sold to doctor - prescribed patients) is not limited by the state. However, dispensaries cannot be associated with existing healthcare operations. Dispensaries also cannot be located near K -12 schools. Because medical marijuana manufacturing and distribution is a new land use in Minnesota, it is necessary for the City to study the use and determine proper zoning and land use controls. This proposed moratorium, which is proposed to be effective for one year, will allow staff time to study the use and make a recommendation for an amendment to City Code to regulate it. Recommendation: Staff recommends Ordinance No. 1621 as written with the knowledge that this document has been reviewed and approved for language by the City Attorney. Recommended Motion: MOTION: Move to waive the reading of Ordinance No. 1621, there being an ample amount of copies available to the public. MOTION: Move to approve Ordinance No. 1621 upon first reading and set the second reading for Monday, March 23, 2015 at approximately 7 pm in the City Council Chambers. Attachments: MDH Frequently Asked Questions Page, Ordinance No. 1621 COUNCIL ACTION: ORDINANCE NO. 1621 BEING AN INTERIM ORDINANCE IMPOSING A MORATORIUM ON MEDICAL CANNIBIS OR MARIJUANA MANUFACTURING AND DISTRIBUTION FACILITIES PENDING COMPLETION OF A PLANNING STUDY ASSESSING THE NEED FOR AN AMENDMENT TO THE CITY OF COLUMBIA HEIGHTS' OFFICIAL CONTROLS Section 1: WHEREAS, the State of Minnesota, through its passage of 2014 Session Laws, Chapter 311, §§ 1 -22, the Medical Cannabis Therapeutic Research Act of 2014 (the "Act "), Minnesota's fist law authorizing and regulating the use, manufacturing and distribution of medical marijuana in the forms of pills, liquids and oils; and WHEREAS, medical marijuana manufacturing and distribution facilities represent a new land use not presently addressed in the City's official controls and never previously studied by the City; and WHEREAS, the Act requires that approved manufacturers operate a total of eight distribution facilities, evenly dispersed throughout the state; and WHEREAS, the Act prohibits dispensaries near schools and co- location with healthcare practitioners, but does not preclude the City from placing additional location limitations or regulatory requirements on medical marijuana manufacturing and distribution facilities; and WHEREAS, to protect the health, safety and welfare of the citizens of Columbia Heights, City staff must study the need for amendments or additions to the City's official controls to address medical marijuana manufacturing and distribution Section 2: The City of Columbia Heights does ordain: A moratorium shall be placed on any and all medical marijuana manufacturing and distribution facilities. For the duration stated herein and until the City has completed a study of the need for amendments or additions to the City's official controls to protect the public health, safety and welfare, the City shall not accept, issue or process any application for use of real property anywhere in the City for the purpose of a medical marijuana manufacturing or distribution centers. This moratorium shall apply, without limitation, to comprehensive land use plan amendments, requests for rezoning, subdivisions, variances, conditional use permits, site plan review applications and building permits for the construction or operation of medical marijuana manufacturing or distribution centers. During the period of this moratorium, City staff will conduct a study of the official controls, including appropriate permitting, licensing, land use controls and development standards that may need to be adopted or revised to protect the public health, safety and welfare of the citizens. Section 3: This ordinance shall be in full force and effect from and after 30 days after its passage, and without further action from the City Council, throughout one year from its effective date. The duration of the moratorium established under this Section may be extended by adoption of an amendment hereto for a total time not to exceed the limits set forth in Minnesota Statutes Section 462.355, subd. 4, as amended from time to time. First Reading: March 9, 2015 Second Reading: March 23, 2015 Date of Passage: Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Attest: Katie Bruno Council Secretary /City Clerk General Information about the Minnesota Medical Cannabis Program - Minnesota Dept. o... Pagel of 2 {http: / /www.health.state.mn.us /index html) Minnesota Department of Health General Information about the Minnesota Medical Cannabis Program Legislation passed during the 2014 Minnesota legislative session created a new process allowing seriously ill Minnesotans to use medical cannabis to treat certain conditions. Medical cannabis will not be available via a pharmacy through a prescription from a doctor. Instead, patients with one of the qualifying conditions (see list below) will be eligible to enroll in a patient registry maintained by the State. Patients on this registry will be able to get medical cannabis directly from one of eight dispensaries set up around the state. Step 1: LATE SPRING 2015 Minnesotans with qualified medical conditions receive certification from a Minnesota - licensed health care practitioner and submit applications to the Minnesota Department of Health. Step 2: LATE SPRING 2015 After receipt of applications, the Commissioner of Health enrolls patients in the registry program and issues registry verifications. Step 3: STARTING IN JULY 2015 Minnesotans on the patient registry eligible to purchase medical cannabis once it becomes available at distribution facilities set up by medical cannabis manufacturers. Who will be able to use medical cannabis? Medical cannabis will be available to Minnesota residents whose health care provider certifies them to be suffering from conditions including: • Cancer associated with severe /chronic pain, nausea or severe vomiting, or cachexia or severe wasting. • Glaucoma. • HIV /AIDS. • Tourette's Syndrome. • Amyotrophic Lateral Sclerosis (ALS). • Seizures, including those characteristic of epilepsy. • Severe and persistent muscle spasms, including those characteristic of multiple sclerosis. • Crohn's Disease. • Terminal illness, with a life expectancy of less than one year, if the illness or treatment produces severe /chronic pain, nausea or severe vomiting, cachexia or severe wasting. The bill directs the Commissioner of Health to consider the addition of other conditions, particularly intractable pain (as defined in statute) by July 1, 2016. When will medical cannabis become available? The Commissioner will require selected manufacturers to supply medical cannabis products to patients by July 1, 2015. The legislation provides for a six -month extension of this deadline if the state or the manufacturers encounter delays. Will people in bordering states be eligible to participate in the program? http: / /www.health. state.mn. us /topics /cannabis /overview /factsheet.html 2/19/2015 General Information about the Minnesota Medical Cannabis Program - Minnesota Dept. o... Page 2 of 2 No. Minnesota's legislation restricts eligibility to Minnesota residents and Minnesota - licensed health care practitioners. How much will patients pay to participate in the program? Patients will pay a yet- to -be- determined price for medical cannabis products provided by the manufacturers. In addition, most registered patients will pay an annual fee of $200 to participate in the program. There is a reduced annual fee of $50 for Minnesotans receiving Social Security disability, Supplemental Security Insurance payments or enrolled in medical assistance or MinnesotaCare. Where will the medical cannabis distribution centers be located? Each of the two registered manufacturers will set up four distribution facilities around the state, for a total of eight. No specific locations have been identified yet, but facilities will be located based on geographic need and to improve patient access. In what forms will medical cannabis be made available? Medical cannabis will be provided to patients as a liquid, pill or vaporized delivery method that does not require the use of dried leaves or plant form. How will the state track the effectiveness and safety of medical cannabis? With regard to safety and security, there are a number of precautions built into the program. For example, registered manufacturers must contract with a laboratory for testing the quality and consistency of the medical cannabis products. Manufacturers' facilities are also subject to state inspection. With regard to effectiveness, one important feature of the program is a process for monitoring and evaluating the health impacts experienced by patients taking medical cannabis. This information will help patients and health professionals build their understanding of the benefits, risks and side effects of medical cannabis. 651 -201 -5000 Phone 888 - 345 -0823 Toll -free Information on this website is available in alternative formats to individuals with disabilities upon request. Updated Monday, December 01, 2014 at 07:59AM http: //w Av.health.state.mn.us/ topics / cannabis /overview /factsheet.html 2/1 9/2015 COLUMBIA HEIGHTS CITY COUNCIL LETTER Meetina of March 9 2015 AGENDA SECTION: Public Hearings ORIGINATING DEPARTMENT: CITY MANAGER'S NO: Community Development APPROVAL ITEM: Approve Conditional Use Permit for the BY: Elizabeth Holmbeck BY: property located at 4340 Central Avenue NE. DATE: March 5, 2015 BACKGROUND: Leslie Delisi, representing Frattallone's Ace Hardware, is seeking a Conditional Use Permit (CUP) that would allow outdoor garden sales in the parking lot of the Columbia Heights Value Center (4340 Central Avenue NE). The Columbia Heights Ace Hardware store applied for an Interim Use Permit (temporary) to operate its first outdoor garden sale last spring. This year the store is applying for a CUP, which will run with the property and allow for outdoor sales throughout the year, without the need to apply in the future. The property is guided for commercial use in the Comprehensive Plan, and is located in the General Business Zoning District. Outdoor Sales are permitted on the site with a Conditional Use Permit per code Section 9.110 (E) (3) (i). RECOMMENDATION: The Planning and Zoning Commission held a Public Hearing on March 3, 2015 and has found that the request satisfies requirements for Conditional Use Permits in the Zoning Code. The Planning and Zoning Commission recommended approval of the CUP with a unanimous vote, subject to the following conditions: I . The nature of the use associated with this facility shall be limited to seasonal sales. 2. Outdoor agricultural /produce sales located within the public right -of -way are prohibited. 3. Outdoor storage and display under the canopy along the building storefront is prohibited. 4. All goods shall be displayed in an orderly fashion, with access aisles provided as needed. 5. Music or amplified sounds shall not be audible from adjacent residential properties. 6. Signage shall be limited to (2) professionally made signs per structure, not exceeding thirty -two (32) square feet per sign. 7. The outdoor storage shall be located as indicated on the site plan 8. If parking becomes an issue the applicant shall submit a transportation plan to staff to address parking alternatives. RECOMMENDED MOTIONS: Motion: Move to waive the reading of Resolution No. 2015 -20, there being ample copies available to the public. Motion: Move to adopt Resolution No. 2015 -20, being a resolution approving a Conditional Use Permit, for the property located at 4340 Central Ave. NE., subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the zoning and Development Ordinance. Attachments: Resolution 2015 -20, Planning Report, Location Map, Application, Applicant's Narrative, Site Plans COUNCIL ACTION: RESOLUTION NO. 2015-20 RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR SEASONAL OUTDOOR SALES AT FRATTALLONE'S ACE HARDWARE -4340 CENTRAL AVE. NE. COLUMBIA HEIGHTS WHEREAS, a proposal (Case #2015 -0301) has been submitted by Leslie DeLisi, representing Frattallone's Ace Hardware to the City Council requesting a Conditional Use Permit from the City of Columbia Heights at the following site: ADDRESS: 4340 Central Avenue LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: Conditional Use Permit for seasonal outdoor sales. WHEREAS, the Planning and Zoning Commission held a public hearing as required by the City Zoning Code on March 3rd, 2015; WHEREAS, the City Council has considered the advice and recommendations of the Planning and Zoning Commission regarding the effect of the proposed site plan upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings: I. The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. 3. The use will not impose hazards or distributing influences on neighboring properties. 4. The use will not substantially diminish the use of property in the immediate vicinity. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. 6. The use and property upon which the use is located are adequately served by essential public facilities and services 7. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. 8. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. 9. The use complies with all other applicable regulations for the district in which it is located. FURTHER, BE IT RESOLVED that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the permit. CONDITIONS ATTACHED: 1. The nature of the use associated with this facility shall be limited to seasonal sales. 2. Outdoor agricultural /produce sales located within the public right -of -way are prohibited. 3. Outdoor storage and display under the canopy along the building storefront is prohibited. 4. All goods shall be displayed in an orderly fashion, with access aisles provided as needed. 5. Music or amplified sounds shall not be audible from adjacent residential properties. 6. Signage shall be limited to (2) professionally made signs per structure, not exceeding thirty -two (32) square feet per sign. 7. The outdoor storage shall be located as indicated on the site plan 8. If parking becomes an issue the applicant shall submit a transportation plan to staff to address parking alternatives. Passed this 9th day of March 2015 Offered by: Seconded by: Roll Call: Attest: Katie Bruno Council Secretary Mayor Gary L. Peterson CITY OF COLUMBIA HEIGHTS PLANNING REPORT CASE NUMBER: 2015 -0301 DATE: February 18, 2015 TO: Columbia Heights Planning Commission APPLICANT: Leslie Delisi, Frattallone's Ace Hardware 3527 Lexington Ave N Arden Hills, MN 55126 LOCATION: 4340 Central Avenue NE Columbia Heights, MN 55421 REQUEST: Conditional Use Permit for Outdoor Sales PREPARED BY: Elizabeth Holmbeck, Associate Planner INTRODUCTION Leslie Delisi, representing Frattallone's Ace Hardware, is seeking a Conditional Use Permit (CUP) that would allow outdoor garden sales in the parking lot of the Columbia Heights Value Center (4340 Central Avenue NE). The Columbia Heights Ace Hardware store applied for an Interim Use Permit (temporary) to operate its first outdoor garden sale last spring. This year the store is applying for a CUP, which will run with the property and allow for outdoor sales throughout the year, without the need to apply in the future. Outdoor Sales requires a Conditional Use Permit per code Section 9.110 (E) (3) (i). ZONING ORDINANCE The property located at 4340 Central Ave. NE is located in the GB, General Business Zoning District. Adjacent properties to the north and south are zoned LB, Limited Business and R -2A, One and Two Family Residential. The properties to the east are zoned GB, General Business and the properties to the west are zoned R -2A, One and Two Family Residential. COMPREHENSIVE PLAN The Comprehensive Plan guides this area as Commercial. Allowing seasonal outdoor sales is consistent with the City's Comprehensive Plan. City of Columbia Heights Planning Commission March 3, 2015 Frattallone's Ace Hardware- Conditional Use Permit Case # 2015 -0301 FINDINGS OF FACT Section 9.104 (H) of the Zoning Ordinance outlines nine conditions that must be met in order for the City Council to grant a Conditional Use Permit. They are as follows: (a) The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. Outdoor Sales or display is specifically listed as a Conditional Use in the General Business (GB) Zoning District. (b) The use is in harmony with the general purpose and intent of the Comprehensive Plan. The Comprehensive Plan designates this area for Commercial use. The applicant will be using the existing parking lot to operate seasonal outdoor sales, which is a compatible use to the existing commercial uses in the Volu Center Mall. (c) The use will not impose hazards or disturbing influences on neighboring properties. The proposed use will not result in additional noise, odor or vibration and should not disrupt neighboring properties. (d) The use will not substantially diminish the use of property in the immediate vicinity. The use of property in the immediate vicinity will not be diminished by adding seasonal outdoor sales. (e) The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. This is correct. (f) The use and property upon which the use is located are adequately served by essential public facilities and services. This is correct. (g) Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. The proposed outdoor soles display area is not anticipated to create traffic issues. At this time the parking lot has ample space available to accommodate the outdoor seasonal Page 2 City of Columbia Heights Planning Commission March 3, 2015 Frattallone's Ace Hardware- Conditional Use Permit Case # 2015 -0301 display area and provide plenty of parking for customers. If parking becomes an issue, staff reserves the right to request a transportation plan from the applicant. (h) The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. There is no anticipated negative cumulative effect associated with the addition of the outdoor sales display area. (i) The use complies with all other applicable regulations for the district in which it is located. This is correct. RECOMMENDATION Staff recommends approval of the proposed Conditional Use Permit for Seasonal Outdoor Seasonal Sales at 4340 Central Ave NE. Motion: The Planning Commission recommends that the City Council approve the Conditional Use Permit for Seasonal Outdoor Sales located at 4340 Central Avenue NE subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. The nature of the use associated with this facility shall be limited to seasonal sales. 2. Outdoor agricultural /produce sales located within the public right -of -way are prohibited. 3. Outdoor storage and display under the canopy along the building storefront is prohibited. 4. All goods shall be displayed in an orderly fashion, with access aisles provided as needed. 5. Music or amplified sounds shall not be audible from adjacent residential properties. 6. Signage shall be limited to (2) professionally made signs per structure, not exceeding thirty - two (32) square feet per sign. 7. The outdoor storage shall be located as indicated on the site plan 8. If parking becomes an issue the applicant shall submit a transportation plan to staff to address parking alternatives. ATTACHMENTS • Draft Resolution • Location Map • Application • Applicant's Narrative • Site Plan Page 3 Oummy 4340 Central Ave NE -flora n m v ,� vt N o' I r `! -... t 4560 : - -� 4616 461 9 461 b' r.+ r E S T 4624 4624 t 11.,4615 c a m +o^� so o r+ ! 4530 820 a, ,- e Y _4629 r 4613 4612 X461 7 f ^ I A J1 4616 O 4607 46fl6 n n n o �" c o 0 1sRn rHfLl'TOF 4612 a- - -- 4612_ } 4r C'7 4550 r r < (j ST r• TYHALL L46 05 4606 4609 t Q 4600 �t +o - o r r. r. {'' 4515(� i+ 16 1 ��� .r y n 433fl l v' 4 =, ".t., 4530 - 1001 4600 [Ijl t- ;_1111 ~ 4555 45� 4559 4555 h- I 4535 4332 4539 iC1 �; 4557_.. 4526 to C SY 4W S., st 4555 4556 4557 4554 4550 4. *• 4537 4 6 4537 `� ~'}`+ 4321 4550 BS7435o fit 162 _.t 4549 4546 4549 4348 4535 4521 �'' n 4540 4541 4540 4543 4542 !2 4532 4371 -Z ;] 4520: AST i i p' ' 453_2 4535 4536 453714536 4528 !- __ _ 4530 4531 4534 [451� -5 4528 4529 4327 4318 - - 4526 4329 + 4'522 -4521 4516 4518 4311 4522 4521 a0 4530 4318 4317 Z i x518 4517 4519 4316 O 4513 4514 • 1 N k 4514" 4 t 4512 4511:4370 �/)� 4372. 675 c # 4510 4511 4515 4518 4506 ' + r. c c �10 06 4501 4500 Q "i 4304 -� = o < r 4507 4509 4510 1 4500 s w v 5 a 4301 ;501 4500 45TH AVE NE tom' 620 �j ; ��44-1' 4453 4454 °a 4456 44554436'�t14457+ Z n+o Mi 4433') L445 44 . 4i t { ?® Z L 1 A o 0 _C° r 4450 4x49 4450' L. e w o n 4448 4a 1j! 4449 _ W4445 . u4+ 4447 - 4445 `4444 �4d45 W _4447 4441 �4440Z--- -1 p W 4442 a 1 4440" Z 4440' r n n 4t3� 44?h H4441 -i flit+ 4aTR Z 4434 4436 X4441 443G x4439 #445 4438 4450 c n r m a °` 4431 44-4 4437 4if-1 4433 ►.- 24433 M 4437 4441 WIQ a c 0'- c a o T ° r 4Qo 44 i >nc "t 4 u; 1 1430 4431 443? h 1432 X4435 x418 Z 4 ;i4 4435 4442 J Z- W4429 412 6 Z -I .' t+4 -'e. 441 " �+�, _ 442 {; • 4426 W 4427 4426 442 5 GI1 41 1 4420 X4419 4422 4i: 4a 0 }4421 3420 0 4424 +a� -'•'• 4423 o .o ° ° • o ac 4410 O 4421 4421 1 Sl o ^ n 4 ;15 fY ddic 441 i 0 ;1.7 4A16 t Y 4gtfi Z 4417 4415 441.1 1414 W4411 4408 4111 4414�Z 4413 24413 /412 4415 irn 4415 - 44o7 4410 4=4Q - 4411 i4<4 04409 44fl8 �44t35 4406 Q1407 Oat 0 4409 4410 u`4401 '� ' 4404 4401 x114 Y r. eo o a g n o; o 4401 4.106 W 4400 44r 7 44 K 4401 4400 V' -�" _ �j 4401 4400 4401 4 0 901 4400 44TH AVE NE r 4359 4358 636 4136 `T� 4356 4333 4356 _Cot UMBIA -^4 o o N a ss i I u7 v� HEIGHTS 4351 4350 4348 4349 4350 „ :55421 4157 4343 4346 4353 4348 4345- 4344 • C(.r �•, i 434(1 4341 4338 4147 `p,j 4333 4345 43k4 037 4340 4347 _ x1334 337 4338 4331 4326 #33 4136 r- o $ o 4331 4318 43 4334 4�2 4329, _ 43 112 AV t�29 4)22 x327 4326 4323 4323 4328 �_J _ o o ry s323 4318 43,23 4320 4321 4120 4121 4324 - 970 o g o g S 4319 4314 4313 431? 4111 4312 4T19 4322 4315 c p _ . 11y13 4316 4311 4311 4�i2 nrnna c'~�� 4307 4304 4307 43 QS 4309 ^0 1 4301te,n r �' oo ^ S 0 0 e 0: ch 4301 00 4301 4300 4301 + ti 4 - a+ o 0, 0+ m m 43RDAVE_NE ` r 4257 4262 4257 4256,'S? 4 `t, f ,i "o 4 ,. 42- 737 4236 4256 42 74156' t m w a o +c o o +c <v u o D �,g 4, Y, : � 4? 57 4253 4251 42 36 42 S 1 RAO p ���� 4. K -I T _t� C ��,31 50 42'36 6 4259 er a a o 4243 4241 ;213 g44 X4 < 47 + t iy, 4 7 4246 4245 � 4249 h _ n 4240 4239 V.K Q 43 4 j _' W ; 4,t y,1I4243 424v 4241 yZ 4243 i -- n n Q n o n o n 123 3334 42142 t? Z 424- Z' �.t4 jy�Z'4237 42 4f37 ~4237 t 4239 m a T �� ^ r 4235 4ZT2 -1 t 421 4215 ' ' !- - 42 3 6 3 i 423 4233 43�:1� �" 4211 421^ tj 44`2ii ,�' to 4233 4230: 42 4230 i 4230 4227 4224 afis 4zz _Z 54222 sJ 2t ? 42.n i;2� Z 42 ?S ;224 �Zj 4227 �{ 422y ( g 1 ^2.AY o1J�E S +t 4218 4Z2t O 4220 [a 4221 42211 0;219'4 4221 �i ��. `.} r°`� 421? 1 421e 4717 _423 A214 4217 N 4218 42 ' o n b Fi a a�o 4215 4312 4212 <211 = 4213 4216 Y 10 4217 0 W �- °i Q' °i +t f - ► SSS Q09 41Q4 4209 4208 4211 4206 Z 4213 42 10� 4208 r, 4211 to 4?i3 p Z +-4tt' AN) R "s O 420, Q- Q 4206 Z 07 W �42a1. `d n r n ri c n�t, Yf 4201 61 3 4200 4203 4200 4201 ; i, ; 4204 4203 4200 Q 4201 ? �d - ���� po po U.1 42ND AVE,NE _ d 42NQ AVE_NE 41 S7 F41 156 Z 41A 41 38 157 rq5n 4 •+ t '.- , `. - t'� 4157 X4156 .__ o rto o m 0151 50 X151 41 4E 45f� 44LSt+ 41 {� 1 44414 =# 4148 �� 900 9UC rfi 0 0 oj8 0 3141 4140 Z 4143 it s• 411 `4149 4141 44s 4744 ~ 0411 _ 41 44 -+ t Z t 4141 4142 141 4138 4141 i74G 11373 1138 t!! 4119i 4136 41. 3 4132 j4137 4134 -- i U r 4131 4130 1U.4OL5141321 4129 -41 417 _ %r isf Fb_lo Flonn 5prnp of :G'4 01/19/2015 MON 11:23 FAX CITY OF COLUMBIA HEIGHTS CONDITIONAL U85 APPLICATION III now To be Fillad out by City: DATE RECEIVED: CASF NO,; . NO.: 91 D4(H DATE OF LET-M APPLICABLE ORDINANCE R OF COMPLETION: PRESENT ZONING: APPROVAL DATE PER STATUTE: PRESENT LAND USE PLAN DESIGNATION: REVIEW PERIOD EXTENDED' To be tilled out by Applicant., PROPOSED NAME OF DEVELOPMENT: PROJECT ADDRESSILOCATION; LEGAL DESC PROPERTY INVOLVED (attach separate page ff n6cvssilly); Z001/004 ------------ PRESENT USE OF PROPERTY: PROPOSED USE OF PROPERTY: wMton Pa1M#V,0 d6.,scribing the intended use of the property and REASOA FOR REO.UES.T (please vttach W, ­ lirnitatlons of the ust) that have been M80 tO jus6fioaff.ontoryworrequast Desofibeanymad(9080000 Or, and,4th the ptj*se and intent Of the Zoning ordinance and thsote"b r,' omondblifty with surrooft uses g. �.. - 61 the Coalpi-W110134T. M."", 19L-4) --qo 3139 CELL # PAGER APPLICANT E-MAIL ADDRESS OWN 1 FAX 8D ��40 �Lvllwl-* CITY —AA STATE FEE OWNER OF PROPERTY 11 ' PHONE ADDRESS r�b 6 -7q � �9 - CITY STATE Page 1 of 2 ZIP S& ZIP -jiq re ZIP 1`1 o' I 011194015 ZION 11 :1t M CITY OF COLUMBIA HOIGHTS CONDITIONAL USE APPLICATION THIS APPUCA'iION 18 SUBJECT To ACC,EPTANCP- BY-THE CITY PLANNER AND.REVIF;WOF APPLICATION AND NECESSARY MATERKS BEING 6uwITTEP- ENGINEERING APPROVAL MAY ALSO BE REQUIRED AND MUST MEET GNWNIFERINO REQUIREMENTS SET BY THE CITY ENGIWER OR CONTAINED IN THE .CITY COPE, iMms TO sE efyr=N TO APPLICANT WITA APPUCATIOI`t A. Application Cheddlet 6. Schedule of Plannkm and Zori ng CoMmUlon Metes A 5utuntttals as �bq lr8{lin the,a[taCtled appGc�►tlon 'K detailing Mltiat is propoSW4or the property, 13. TWo copies of a kA of property owners within 360 feet of the av*ct pr0peir'ty:� � oot�oo� I� APLICATION 1=15ES: A. $200,00 Conditional Use P60tt Pee �- TOTAL AMOUNT RECEIVEO.r~>; D : oe •.,y CITY RECEIPT NU448ER . t (�J L1 1 �-� DATE RE08YED G Acknowledgement: The undersigned hereby represents upon A of thb'•peftfts of law, for•tho purpoao of Inducing the City of Columbia Hstghts to late the eabon ail r.&Wnants hereto Ord We and that am worn herein mentioned will fie done in ecoaldance With "Ordkmnoes'af the City of Cdumtale Heights and thAZtetA4L inneaota: 2-1 -?::, - / Revised: 2006 Approved by the Colunbla: HOWO Plaaning CdnmbWun On Apprrrwd -by the Columbia h*tbCM On'_.�...- wgb ot2 x 01/19/2015 MON 11:24 FAg Frattallone's ACE Hardware $527 Lexington AVe N Arden Hills, MN 55126 We are applying for the use of a portion of the parking lot for a temporary garden center, it would be similar in site to the Linder's structure that occupied the area In front of the former Rainbow Foods. We believe It would be compatible with the existing businesses and welcomed by the surrounding community. Thank you for your considerction. 11003/004 Cf) v zi L51 RE 1, ii 4.) -3N 'OAV \Q� LW Ln — x, -; rr- < t Z U-i ti 1 If r} i Nt i! J i J i I F I r ea Z� I J L I 3N'9AV 47trtF zi L51 RE 1, ii 4.) -3N 'OAV \Q� LW Ln — x, -; rr- < t Z U-i ti 1 I T 1 A- COLUMBIA HEIGHTS CITY COUNCIL LETTER k4pptinn of AAarnh o 701 S AGENDA SECTION: Public Hearings ORIGINATING DEPARTMENT: CITY MANAGER'S NO: Community Development APPROVAL ITEM: Approve Conditional Use Permit for the BY: Elizabeth Holmbeck BY: property located at 1555 40"' Avenue NE. DATE: March 5, 2015 BACKGROUND: Julie Johnson, representing First Lutheran Church, is seeking to amend the property's Conditional Use Permit (CUP) to increase the number of rooms used for the Charter School (Prodeo Academy). The Church previously applied for a CUP in May of 2013, and was granted approval. Since then the school has been in operation at the property located at 1555 40th Avenue NE. As part of the first CUP'S approval, a condition was put on the permit that the total classrooms used by the school would not exceed 10. Since then, the school has grown and needs more classroom space. The applicant feels that there is an adequate amount of space at the church to allow the charter school to operate in 18 classrooms. The church will continue their operations as usual. When the school eventually grows to 18 classrooms, the church would look at expanding on site or the school would potentially find a different location. The property is guided for religious institution in the comprehensive plan and is located in the Single Family Residential Zoning District. A School, Public or Private, K -12 is permitted on the site with a Conditional Use Permit per code Section 9.109 (E) (3) (c). RECOMMENDATION: The Planning and Zoning Commission held a Public Hearing on March 3, 2015 and has found that the request satisfies requirements for Conditional Use Permits in the Zoning Code. However, there was a discussion regarding parking for the school's staff and the bus drop -off and pick -up. There were two concerns from neighbors regarding the parked vehicles on 41st Avenue, which is where some of the school's staff parks during the school day. Additionally, this is where the busses come in the morning and afternoon. The main complaint is that the increase in traffic on the street makes it difficult for neighborhood traffic to pass on the street, particularly when there are busses on one side of the street and staff vehicles on the other. The school stated they would no longer permit staff to park on the street and would now require staff to utilize the parking lot. The Commissioners came up with a compromise between the school, who wants to continue bus drop -off and pick -up on 41 st Avenue, and the Commissioners who wish to see all parking activities moved to the parking lot. The Commissioners recommended moving the morning bus drop -offs to Tyler Street and all afternoon bus pick -ups to the parking lot, to alleviate the traffic congestion on 41" Avenue. City staff agrees that all school staff parking should be in the parking lot. However, after reviewing the site in more detail, believe that if the school's staff is no longer parking on 41 st, the bus parking that occurs twice a day should have minimal interference with the neighborhood traffic. Staff requests that the City Council make the final. decision on where bus parking should occur. The Planning and Zoning Commission recommended approval of the CUP with a unanimous vote, subject to the following conditions: 1. The City reserves the right to require the applicant to submit a transportation plan, if traffic issues arise in the future. 2. All bus drop -offs in the morning will occur on Tyler Street. 3. All bus pick -ups in the afternoon will occur in the parking lot. 4. All school staff will park in the parking lot. RECOMMENDED MOTIONS: Motion: Move to waive the reading of Resolution No. 2015 -21, there being ample copies available to the public. Motion: Move to adopt Resolution No. 2015 -21, being a resolution approving a Conditional Use Permit, for the property located at 1555 40`x' Ave. NE., subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance. Attachments: Resolution 201 5 -21, Planning Report, Location Map, Application, Applicant's Narrative, Site Plans COUNCIL ACTION: RESOLUTION NO. 2015-21 RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR A CHARTER SCHOOL AT FIRST LUTHERAN CHURCH -1555 40th AVENUE NE WHEREAS, a proposal (Case #2015 -0302) has been submitted by Julie Johnson, representing First Lutheran Church to the City Council requesting a Conditional Use Permit from the City of Columbia Heights at the following site: ADDRESS: 1555 40th Avenue NE LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: Conditional Use Permit for Charter School. WHEREAS, the Planning and Zoning Commission held a public hearing as required by the City Zoning Code on March 3`d, 2015; WHEREAS, the City Council has considered the advice and recommendations of the Planning and Zoning Commission regarding the effect of the proposed site plan upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings: 1. The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. 3. The use will not impose hazards or distributing influences on neighboring properties. 4. The use will not substantially diminish the use of property in the immediate vicinity. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. 6. The use and property upon which the use is located are adequately served by essential public facilities and services 7. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. 8. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. 9. The use complies with all other applicable regulations for the district in which it is located. FURTHER, BE IT RESOLVED that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the permit. CONDITIONS ATTACHED: 1. The City reserves the right to require the applicant to submit a transportation plan if traffic issues arise in the future. 2. All bus drop -offs in the morning will occur on Tyler Street. 3. All bus pick -ups in the afternoon will occur in the parking lot. 4. All school staff will park in the parking lot. Passed this 9`h day of March 2015 Offered by: Seconded by: Roll Call: Attest: Katie Bruno Council Secretary Mayor Gary L. Peterson CITY OF COLUMBIA HEIGHTS PLANNING REPORT CASE NUMBER: 2015 -0302 DATE: February 20, 2015 TO: Columbia Heights Planning Commission APPLICANT: Julie Johnson, First Lutheran Church LOCATION: 1555 40th Avenue NE Columbia Heights, MN 55421 REQUEST: Amend Conditional Use Permit for Charter School PREPARED BY: Elizabeth Holmbeck, Associate Planner INTRODUCTION Julie Johnson, representing First Lutheran Church, is seeking to amend the property's Conditional Use Permit (CUP) to increase the number of rooms used for the Charter School (Prodeo Academy). The Church previously applied for a CUP in May of 2013, and was granted approval. Since then the school has been in operation at the property located at 1555 40th Avenue NE. As part of the first CUP'S approval, a condition was put on the permit that the total classrooms used by the school would not exceed 10. Currently the school is growing and in need of more classrooms for the current number of students enrolled. The applicant feels that there is an adequate amount of space at the church to allow the charter school to operate in 18 classrooms. The church will continue their operations as usual. A School, Public or Private, K -12 requires a Conditional Use Permit per code Section 9.109 (E) (3) (c). ZONING ORDINANCE The property located at 1555 40th Ave. NE is zoned R -1, Single Family Residential, as are the properties to north, east and west. The properties to the south are zoned R -2A, One and Two family residential and Park and Open Space. Schools are permitted as a Conditional Use in Residential Districts. COMPREHENSIVE PLAN The Comprehensive Plan designates this area for Religious Institution. A school inside a religious institution meets the spirit and intent of the Comprehensive Plan. FINDINGS OF FACT City of Columbia Heights Planning Commission March 3, 2015 First Lutheran Church - Conditional Use Permit Case # 2015 -0302 Section 9.104 (H) of the Zoning Ordinance outlines nine conditions that must be met in order for the City Council to grant a Conditional Use Permit. They are as follows: (a) The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. Schools, public or private, K -12 ore specifically listed as a Conditional Use in the R -1, Single Family District. (b) The use is in harmony with the general purpose and intent of the Comprehensive Plan. The Comprehensive Plan designates this area for Religious Institution. The proposed use is not changing the current use, rather just adding to it. A church and school are both in harmony and meet the general intent of the Comprehensive Plan. (c) The use will not impose hazards or disturbing influences on neighboring properties. The proposed use as a school will not impose hazards or disturbing influences on neighboring properties. The subject property was originally built as a school. There is more than enough room at the church to accommodate the schools classroom needs and parking needs. (d) The use will not substantially diminish the use of property in the immediate vicinity. The use of property in the immediate vicinity will not be diminished by adding a charter school to the church. (e) The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. There will be no physical changes to the appearance of the existing building to accommodate the school. (f) The use and property upon which the use is located are adequately served by essential public facilities and services. This is correct. (g) Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. Page 2 City of Columbia Heights Planning Commission March 3, 2015 First Lutheran Church - Conditional Use Permit Case # 2015 -0302 The original use of the subject site was for a school, at which time the parking lot was built appropriately. (h) The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses is the immediate vicinity. Considering the church was previously a school there should be no negative cumulative effect. {i) The use complies with all other applicable regulations for the district in which it is located. This is correct. RECOMMENDATION Staff recommends approval of the proposed Conditional Use Permit for a school at 1555 40th Ave NE. Motion: The Planning Commission recommends that the City Council approve the Conditional Use Permit for a school located at 1555 40th Avenue subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. If parking becomes an issue the applicant shall submit a transportation plan to staff to address parking alternatives ATTACHMENTS • Draft Resolution • Location Map • Application • Applicant's Narrative • Site Plan Page 3 A 1555 40th Ave NE r. r C, f- TC-RRAf.- 4137 'po 4133 4130 4133 71, 4134 4128 4133 4129 4126 % %% 4127 4127 4120 VII 4119 4107 4112 4110 4111 C14 17 lb ID do N 4101 25 ,QD 1711 / E NE 4'. STAVE NE 41ST AVF NF 4M] 1508 __!5 7 /4056 4055 4050 4053 — 4046 -1 1 4047 so 4040 4041 4044 4041 4036 4039 403 7 4035 4030 --- 4030 4029 4021 -- a 4027 402 4020 -- 00 4015 4'. 4017 =// k; -- 4019 4009 00 40 cm 4011 4010 401 — — 4007�'�'""r'�."/ 4 lip 000 1655 4000 4005 40TH AVE NF 40TH AVE NE 40' 3987 3 98 8 3991 3985 so so OSTANDER 3979 3974 > 3979 PARK) l< — I---- — 3975 3970 m 3973 0 Ol 3971 3964 7 ' 3 96 9 z 69 Jd ad 3961 m 3963 3958 3967 + --------- & 0 1- 3949 rn 3947 3948 3955 3952 Q >/ 3941 3944 S ,We -1:24OOr 3546 V6 /I/ A 3947 -- 3945 3936 z 3937 393a 3940 01-11 3941 3932 3935 -- V,., 3939 3934 3926 3929 x 3933 -- CITY OF COLUMBIA HEIGHTS CONDITIONAL USE APPLICATION To be filled out by City: CASE NO.: APPLICABLE ORDINANCE NO.: 9.104(H) PRESENT ZONING: PRESENT LAND USE PLAN DESIGNATION DATE RECEIVED: DATE OF LETTER OF COMPLETION: APPROVAL DATE PER STATUTE: REVIEW PERIOD EXTENDED: To be filled out by Applicant: PROPOSED NAME OF DEVELOPMENT: rl,y -s t Lccihe ra n C&(kc'( + PROJECT ADDRESS /LOCATION: l SS S qc"'-, A V c° N LEGAL DESCRIPTION OF PROPERTY INVOLVED (attach separate page if necessary): PRESENT USE OF PROPERTY: C h cc i-c- h C(-.i-\ A l _s-w- r 'fie' y- S C X10 C) I PROPOSED USE OF PROPERTY: --J rCV-easec" S136cCe -Q4 -Ci�4 tez ( REASON FOR REQUEST (please attach a written narrative describing the intended use of the property and justification for your request. Describe any modifications andlor limitations of the use that have been made to insure its compatibility with surrounding uses and with the purpose and intent of the Zoning Ordinance and the Comprehensive Plan.) APPLICANT v tk (( E- JO k IA SO n PHONE 763- 798 -%5-3 FAX 763 ` 76& --OW 7 E -MAIL TIC uhe ioy)nSnn @'fi•Com PAGER ADDRESS ISSS L40" Aje IN CITY Co 0. �� e < <\ f S STATE t FEE OWNER OF PROPERTY ADDRESS PHONE CELL # (\-I N ZIP FAX CITY STATE ZIP Page 1 of 2 CITY OF COLUMBIA HEIGHTS CONDITIONAL USE APPLICATION THIS APPLICATION IS SUBJECT TO ACCEPTANCE BY THE CITY PLANNER AND REVIEW OF APPLICATION AND NECESSARY MATERIALS BEING SUBMITTED. ENGINEERING APPROVAL MAY ALSO BE REQUIRED AND MUST MEET ENGINEERING REQUIREMENTS SET BY THE CITY ENGINEER OR CONTAINED IN THE CITY CODE. ITEMS TO BE GIVEN TO APPLICANT WITH APPLICATION A. Application Checklist B. Schedule of Planning and Zoning Commission Meetings ITEMS TO ACCOMPANY CONDITIONAL USE PERMIT APPLICATION A. Submittals as required in the attached application checklist, detailing what is proposed for the property. B. Two copies of a list of property owners within 350 feet of the subject property. APPLICATION FEES: A. $200.00 Conditional Use Permit Fee TOTAL AMOUNT RECEIVED $ 2cQ . o v CITY RECEIPT NUMBER ��� O DATE RECEIVED j'2t S Acknowledgement: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the State of Minnesota: AP- ICANT SIGN "RE DATE Qcle---- " / —.� l — J-0l5' P PERTY OWN SIGNATURE (If different from Applicant) DATE t'0 e OL-- COMMUNITY DEVELOPMENT STAFF MEMBER AND TITLE DATE Revised: 2006 Approved by the Columbia Heights Planning Commission on Approved by the Columbia Heights City Council on Page 2 of 2 • firsL Columbia Heights, MN =- Lutheran Church 1555 40th Avenue N.E„ Columbla Heights, MN 55421 763.788.9553 www Ficch org January 2015 Amending: CONDITIONAL USE APPLICATION FOR FIRST LUTHERAN CHURCH OF COLUMBIA HEIGHTS In July 2013, we received approval from the City of Columbia Heights to begin leasing space to Prodeo Academy Charter School. At this time we request approval for the Charter School, Prodeo Academy, to increase the space used by the charter school up to 18 classrooms (see attached map of building), plus office space and share with First Lutheran use of the fellowship hall, gym and choir room. There may be future building of a wall to divide a room or two and perhaps take down a temporary wall between Ezra and Resource Room. Prodeo Academy's school hours are 7 am to 3:45 pm Monday through Friday, mid - August to mid - June each year. There are approximately 66 children in each grade, three classes per grade. The Charter School began with 66 kindergarten students in August 2013. The following year, an additional 66 kindergarten students were enrolled, adding to the first graders. We would like to continue this pattern for the next several years. Approximately 20 teachers , administrative employees and volunteers of the school use our parking lot. This number may double over the next several years. Our parking lot has 206 parking spaces. See attached site plan. Property Owner Signature: On Behalf of First Lutheran Church (see attached Corporate Resolution) J lie Johnso usiness Administrator CORPORATE RESOLUTION I, Suzy Vescio, do hereby certify that at a meeting of the Council of First Lutheran Church of Columbia Heights, Minnesota a corporation organized under the laws of Minnesota, held on the 25th day of January 2014 at which said meeting a quorum was present and voting throughout, the following resolution, upon motion made, seconded and carried was duly adopted and is now in full force and effect: RESOLVED, that the President, Vice - President, Treasurer, Julie Johnson, Business Administrator ; or any one of such officers be and they are fully authorized and empowered to purchase, invest in, acquire, sell, assign, transfer or otherwise dispose of any and all types and kinds of securities including but not limited to stocks, bonds, debentures, notes, rights, options, warrants, certificates of and every kind and nature whatsoever; and to enter into agreements, contracts and arrangements with respect to such security transactions whether or with securities related individuals or agents; to execute, sign or endorse on behalf of and in the agreements and to affix the corporate seal on same. I further certify that the authority thereby conferred is not inconsistent with the Charter or By -Laws of this Corporation, and that the following is a true and correct list of officers of this Corporation as of the present date: Officers: Suzy Vescio, President David Maurer, Vice President John Peterson, Treasurer Kathy Ballard, Secretary In witness whereof I have set my hand this day, January 25, 2014. Suzy Vesc' resident I y Z m U O� O LL O LL I t �llo m o o Y N C Ex E 'C U J Y & � C e C J O f� Ha ❑ ❑ E on i O .i V V d 0 r N W Z N Z Z Q d 3 C > Z M LO N Jd s 0 x 000 M h y � LLn Ln r E O O V i O .i V V d 0 J E S pro ?osect AM bvS parkir 5 I t 1 S'tC)t�r -F iSir `CJ► Y1C to -t_. U5 �ICK �vA I V1 t EV _j._- - iil J - z III "wIRip ° F4 i lg g`3'' ii -• -sex, � 4� � ' 8 1 ml �� aFp�Y� � Mg 4 ryFaF g�ylt �' � � yg A.d dd �R C, lIz ! jN iy I jII FIRST LUTHERAN CHURCH I I I Art ADC b 5T V(YKt Cc- VMB R NRT.O tl iiCW Yt [Si r.ry yy-i 9R fY .l.It vLFCwlYM.ryp l�1.:' -..1Y APO Avp I I CITY COUNCIL LETTER Meeting of: March 9, 2015 AGENDA SECTION: Items for Consideration ORIGINATING DEPARTMENT: CITY MANAGERS NO: CITY MANAGER'S APPROVAL ITEM: DONATION TO SISTER CITIES FOR POLICE BY: KELLI BOURGEOIS BY: OFFICER HOST APPRECIATION DINNER DATE: 3 -6 -15 DATE: NO: Later this year representatives from the Columbia Heights Police Department will be visiting sister city Lomianki Poland. As part of this visit the Sister Cities Committee has requested a donation from the City Council for $500 to pay for half of a Host Appreciation Dinner, please see the attached letter. The dinner would be cc- sponsored by the City of Columbia Heights and Sister Cities and would be offered to the Commandant, police officers, hosts, and select elected officials from the City of Lomianki. RECOMMENDED MOTION: A motion to donate $500 to the Sister Cities Committee to pay for half of a Host Appreciation Dinner for the Commandant, Police Officers, Hosts and select Elected Officials would be appreciated. COUNCIL ACTION: C0 COLUMBIA HEIGHTS Minnesota, U.S.A. si ?I er cis INTERNATIONAL CITY HALL 590 40th Avenue N.E. COLUMBIA HEIGHTS, MINNESOTA 55421 PHONE: (763) 706 -3600 FAX: (763) 706 -3601 15, February 2015 Mayor Gary Peterson City of Columbia Heights — City Hall 590 —4& Avenue, N.E. Columbia Heights, MN — 55421 Dzien Dobry, Mayor and City Council Members, LOMIANKI Poland Our Sister Cities, international, organization is indeed fortunate because we have benefited from the cooperation and support of the City of Columbia Heights since our initial association twenty -four years ago. For that assistance, we again say `Thank You " / "Dziekuje ". As you know, our Police Exchange Project is moving along nicely. The enthusiasm of the Police Department from the very beginning has been most appreciated. We understand they are considering the end of August, 2015, for their visit there. At our last Sister Cities' meeting, a suggestion was made that could result in excellent p.r. with the City of Lomianki's officials and Police Department. It would be very edifying for our Officers to host an appreciation dinner before they return to Minnesota. They would be the hosts —and the various officials would be the guests of the City of Columbia Heights and our Sister Cities' members. We estimate that $1,000.00 could be budgeted for this event. Would the City of Columbia Heights be able /willing to donate $500.00 to this — matching $500.00 from our Sister Cities' funds. ? This would be a nice gesture of appreciation for the hospitality extended to our Officers. We would enlist the assistance of our Lomianki contacts to make the arrangements. For your information, during some of my past visits to Lomianki, i hosted an appreciation event (and sometimes Walter Logacz and I would do so) for our friends and it was always graciously enjoyed and received. The Polish hospitality is wonderful — someday I hope you will be able to experience it. Please consider this request which will have beneficial results to our City and Officers. Contact me if you need any other in formation. Hope you will be able to grant this special request. Dziekuje Bardzo / Thank You Very Much.... Sincerely, Dolores Puente Strand, CoChair - Sister Cities, International (763/571 -1709)