HomeMy WebLinkAbout03-02-2015 Work SessionCITY OF COLUMBIA HEIGHTS CUIT k
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Councilmembers
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59040 1h Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 /iruee NnH Nhkr
Visit ourwebsite at. www.deolumbia- heitzhts.mmus John Alur_rn.b'.
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City Manager
Waller R. Veh.cl
NOTICE OF WORKSESSION
Meeting of:
Date of Meeting:
Time of Meeting:
Location of Meeting:
Purpose of Meeting:
Columbia Heights City Council
Monday March 2, 2015
7:00 PM
City Hall, Conference Room 1
Work Session
1. Discussion regarding City CIP — Buildings
2. Discussion regarding City Library site plan
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to,
or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be
provided to allow individuals with disabilities to participate in all City of Columbia Heights' services,
programs, and activities. Auxiliary aids for handicapped persons are available upon request when the
request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611 to make
arrangements. (TDD /706 -3692 for deaf or hearing impaired only).
Failed seal on insulated lazin .
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City Hall
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City of Columbia Heights
City Hall Capital Improvement Plan
Five Year CIP
2015 -2019
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Mechanical
PROJECT NO.
(use number assigned in previous years)
PRIORITY RATING
(to be assigned )
CAPITAL PROJECT REQUEST FORM
DATE January, 2015
Project Title City Hall Rooftop Units Department
Project Type (X) City Facilities ( ) Sewer
( ) Land Acquisition ( ) Streets
( ) Park Development ( ) Water
SUPPORTING DOCUMENTS YES NO
Request for Equipment/Vehicle Purchase (if applicable)
Project Map
Financing Schedule /Operating Budget Impact
Additional Data (if available) Fund 411
LOCATION AND DESCRIPTION
City Hall is located at 590 40 Avenue. Replacement of rooftop units providing heating and cooling to various parts
of the building. There are a total of seven units.
JUSTIFICATION
The units have reached or surpassed their useful life. Two of the seven units completely failed in 2014 and were
replaced. Units are necessary for heating and cooling of City Hall space. One unit is planned in 2015, two are
planned for 2016, and one is planned for 2017.
WORK TO BE COMPLETED BY:
Architectural/Engineering
Bids
Construction
PROJECT LIFE
CITY STAFF CONTRACT
X X
X
X
APPROPRIATIONS REQUIRED
Beginning Date of Project January 2015
Bids from Feb 2015 to Mar 2015 $ Date
Furnish & Install from April 2015 $ 9,000 Date
Furnish & Install from April 2016 $ 18,000 Date
Furnish & Install from April 2017 $ 9,000 Date
TOTAL $ 36,000
CAPITAL PROJECT REQUEST FORM
DATE January 2015
PROJECT NO.
PRIORITY RATING
(to be assigned )
Project Title City Hall Rooftop exhaust fans Department
Project Type ( X ) City Facilities ( ) Sewer
( ) Land Acquisition ( ) Streets
( ) Park Development ( ) Water
SUPPORTING DOCUMENTS YES NO
Request for Equipment/Vehicle Purchase (if applicable)
Project Map
Financing Schedule /Operating Budget Impact
Additional Data (if available) Fund 411
LOCATION AND DESCRIPTION
City Hall is located at 590 40th Avenue. Replacement of the exhaust fans providing air exchange and balance to the
building. There are a total of four exhaust fans.
JUSTIFICATION
The exhaust fans are at the end of their useful life and should be replaced before they fail.
WORK TO BE COMPLETED BY: CITY STAFF CONTRACT
Architectural /Engineering X X
Property Acquisition X
Construction X
PROJECT LIFE
Beginning Date of Project January 2015
Bids from Feb 2015 to Mar 2015
Furnish & Install from April 2017
Furnish & Install from
APPROPRIATIONS REQUIRED
$ Date
$ 12,000 Date
$ Date
Furnish & Install from $ Date
TOTAL $ 12,000
PROJECT NO.
PRIORITY RATING
(to be assigned )
CAPITAL PROJECT REQUEST FORM
DATE January
Project Title City Hall cabinet heaters Department
Project Type ( X ) City Facilities ( ) Sewer
( ) Land Acquisition ( ) Streets
( ) Park Development ( ) Water
SUPPORTING DOCUMENTS YES NO
Request for Equipment/Vehicle Purchase (if applicable)
Project Map
Financing Schedule /Operating Budget Impact
Additional Data (if available) Fuld 411
LOCATION AND DESCRIPTION
City Hall is located at 590 40 Avenue. Replacements of the cabinet heaters that are in the stairwells providing heat to
those areas. There are two heaters.
JUSTIFICATION
The cabinet heaters have surpassed their useful life and should be replaced before they fail.
WORK TO BE COMPLETED BY: CITY STAFF CONTRACT
Architectural/Engineering X X
Property Acquisition X
Construction X
PROJECT LIFE
Beginning Date of Project January 2015
Bids from Feb 2015 to Mar 2015
Furnish & Install from April 2017
Furnish & Install
APPROPRIATIONS REQUIRED
$ Date
$ 7,500 Date
$ Date
Furnish & Install from $ Date
TOTAL $ 7,500
CAPITAL PROJECT REQUEST FORM
DATE January 2015
PROJECT NO.
PRIORITY RATING
(to be assigned )
Project Title City Hall water heater Department
Project Type ( X ) City Facilities ( ) Sewer
( ) Land Acquisition ( ) Streets
( ) Park Development ( ) Water
SUPPORTING DOCUMENTS YES NO
Request for Equipment/Vehicle Purchase (if applicable)
Project Map
Financing Schedule /Operating Budget Impact
Additional Data (if available) Fund 411
LOCATION AND DESCRIPTION
City Hall is located at 590 40 Avenue. Replacement of the water heater that is in the basement providing hot water to
building. There is one water heater.
JUSTIFICATION
The water heater has reached or surpassed its useful life and should be replaced before it fails.
WORK TO BE COMPLETED BY: CITY STAFF CONTRACT
Architectural/Engineering X X
Property Acquisition X
Construction X
PROJECT LIFE
Beginning Date of Project January 2015
Bids from Feb 2015 to Mar 2015
Furnish & Install from April 2019
Furnish & Install
APPROPRIATIONS REQUIRED
$ Date
$ 5,000 Date
$ Date
Furnish & Install from $ Date
TOTAL $ 5,000
PROJECT NO.
PRIORITY RATING
(to be assigned )
CAPITAL PROJECT REQUEST FORM
DATE January 2015
Project Title City Hall furnace Department
Project Type ( X ) City Facilities ( ) Sewer
( ) Land Acquisition ( ) Streets
( ) Park Development ( ) Water
SUPPORTING DOCUMENTS YES NO
Request for Equipment/Vehicle Purchase (if applicable)
Project Map
Financing Schedule /Operating Budget Impact
Additional Data (if available) Fund 411
LOCATION AND DESCRIPTION
City Hall is located at 590 40`h Avenue. Replacement of the furnace that is in the IS dept. providing heat to the building.
There is one furnace.
JUSTIFICATION
The furnace has reached or surpassed its useful life and should be replaced before it fails.
WORK TO BE COMPLETED BY: CITY STAFF CONTRACT
Architectural/Engineering X X
Property Acquisition X
Construction X
PROJECT LIFE
Beginning Date of Project January 2015
Bids from Feb 2015 to Mar 2015
Furnish & Install from April 2017
Furnish & Install from
APPROPRIATIONS REQUIRED
$ Date
$ 9,000 Date
$ Date
Furnish & Install from $ Date
TOTAL $ 9,000
PROJECT NO.
(use number assigned in previous years)
CAPITAL PROJECT REQUEST FORM
DATE Januarv.2015
PRIORITY RATING
(to be assigned )
Project Title City Hall elevator Department
Project Type (X) City Facilities ( ) Sewer
( ) Land Acquisition ( ) Streets
( ) Park Development ( ) Water
SUPPORTING DOCUMENTS YES NO
Request for Equipment/Vehicle Purchase (if applicable)
Project Map
Financing Schedule /Operating Budget Impact
Additional Data (if available) Fund 411
LOCATION AND DESCRIPTION
City Hall is located at 590 40'h Avenue. Replacement of cables and motor on the elevator at City Hall.
JUSTIFICATION
The cables and motor have reached their useful life..
WORK TO BE COMPLETED BY:
Architectural/Engineering
Bids
Construction
CITY STAFF CONTRACT
X X
X
X
PROJECT LIFE
Beginning Date of Project January 2015
Bids from Feb 2015 to Mar 2015
Furnish & Install from Ayri12019
Furnish & Install
Furnish & Install
from
from
APPROPRIATIONS REQUIRED
$ Date
$ 20,000 Date
$ Date
$ Date
TOTAL $ 20,000
Structural
DATE January 2015
Project Title City
Project Type
CAPITAL PROJECT REOUEST FORM
windows
( X ) City Facilities
( ) Land Acquisition
( ) Park Development
PROJECT NO.
PRIORITY RATING
(to be assigned )
Department
( ) Sewer
( ) Streets
( ) Water
SUPPORTING DOCUMENTS YES NO
Request for Equipment/Vehicle Purchase (if applicable)
Project Map
Financing Schedule /Operating Budget Impact
Additional Data (if available) Fund 411
LOCATION AND DESCRIPTION
City Hall is located at 590 40'' Avenue. Replacement of all the windows and frames that are on the exterior of the building.
JUSTIFICATION
The windows have reached or surpassed their useful life some have lost their seal and are fogging and others leak causing
water damage issues.
WORK TO BE COMPLETED BY:
Architectural /Engineering
Property Acquisition
Construction
PROJECT LIFE
Beginning Date of Project January 2015
Bids from Feb 2015 to Mar 2015
Furnish & Install from April 2015
Furnish & Install from April 2016
CITY STAFF CONTRACT
X X
X
X
APPROPRIATIONS REQUIRED
$ Date
$ 35,000 Date
$ 40,000 Date
Furnish & Install from $ Date
TOTAL $ 75,000
CAPITAL PROJECT REQUEST FORM
DATE January 2015
PROJECT NO.
PRIORITY RATING
(to be assigned )
Project Title City Hall masonry work and tuck-pointing Department
Project Type ( X ) City Facilities ( ) Sewer
( ) Land Acquisition ( ) Streets
( ) Park Development ( ) Water
SUPPORTING DOCUMENTS YES NO
Request for Equipment,'Vehicle Purchase (if applicable)
Project Map
Financing Schedule /Operating Budget Impact
Additional Data (if available) Fund 411
LOCATION AND DESCRIPTION
City Hall is located at 590 40`h Avenue. Repair damaged masonry block work and mortar on the exterior of the building.
JUSTIFICATION
The masonry block and mortar have been neglected for many years. Some areas water is getting in behind the wall causing
water damage issues. Other areas have broken or missing blocks. Inspections should be done annually to keep the
building from further damage or deterioration.
WORK TO BE COMPLETED BY:
Architectural/Engineering
Property Acquisition
Construction
Beginning Date c
Bids
Furnish & Install
Furnish & Install
Furnish & Install
PROJECT LIFE
f Project January 2015
from Feb 2015 to Mar 2015
from April 2015
from April 2016
from April 2017
CITY STAFF
X
X
X
X
APPROPRIATIONS REQUIRED
$ Date
$ 75,000 Date
$ 75,000 Date
$ 75,000 Date
TOTAL $ 225,000
PROJECT NO.
PRIORITY RATING
(to be assigned )
CAPITAL PROJECT REQUEST FORM
DATE January 2015
Project Title City Hall roof Department
Project Type ( X ) City Facilities
( ) Land Acquisition
( ) Park Development
SUPPORTING DOCUMENTS
Request for Equipment/Vehicle Purchase (if applicable)
Project Map
Financing Schedule /Operating Budget Impact
Additional Data (if available)
LOCATION AND DESCRIPTION
City Hall is located at 590 40'h Avenue. Replacement of the roof on the building.
Fund 411
( ) Sewer
( ) Streets
( ) Water
YES NO
JUSTIFICATION
The roof has reached or surpassed its useful life. It would be replaced in 2 sections. First section in 2016 and the rest in
2018.
WORK TO BE COMPLETED BY:
Architectural/Engineering
Property Acquisition
Construction
PROJECT LIFE
Beginning Date of Project January 2015
Bids from Feb 2015 to Mar 2015
Furnish & Install from April 2016
Furnish & Install from Ap l 2018
CITY STAFF CONTRACT
X X
X
U
APPROPRIATIONS REQUIRED
$ Date
$ 80,000 Date
$ 130,000 Date
Furnish & Install from $ Date
TOTAL $ 210,000
CAPITAL PROJECT REQUEST FORM
DATE January 2015
PROJECT NO.
PRIORITY RATING
(to be assigned )
Project Title City Hall carpeting Department
Project Type ( X ) City Facilities ( ) Sewer
( ) Land Acquisition ( ) Streets
( ) Park Development ( ) Water
SUPPORTING DOCUMENTS YES NO
Request for Equipment/Vehicle Purchase (if applicable)
Project Map
Financing Schedule /Operating Budget Impact
Additional Data (if available) Fund 411
LOCATION AND DESCRIPTION
City Hall is located at 590 40th Avenue. Replacement of carpeting in Administration, Council Chambers and IS.
JUSTIFICATION
The carpet is worn and is deteriorating in some places that it can't be steam cleaned anymore.
WORK TO BE COMPLETED BY: CITY STAFF CONTRACT
Architectural/Engineering X X
Property Acquisition X
Construction X
PROJECT LIFE
Beginning Date of Project January 2015
Bids from Feb 2015 to Mar 2015
Furnish & Install from April 2016
Furnish & Install from
APPROPRIATIONS REQUIRED
$ Date
$ 15,000 Date
$ Date
Furnish & Install from $ Date
TOTAL $ 15,000
CAPITAL PROJECT REQUEST FORM
DATE January 2015
PROJECT NO.
PRIORITY RATING
(to be assigned )
Project Title City Hall fire alarm system Department
Project Type ( X ) City Facilities ( ) Sewer
( ) Land Acquisition ( ) Streets
( ) Park Development ( ) Water
SUPPORTING DOCUMENTS
Request for Equipment/Vehicle Purchase (if applicable)
Project Map
Financing Schedule /Operating Budget Impact
Additional Data (if available) Fund 411
LOCATION AND DESCRIPTION
City Hall is located at 590 40`x' Avenue. Replace the fire alarm system at city hall
JUSTIFICATION
The fire alarm system is not up to code and needs to be updated.
WORK TO BE COMPLETED BY: CITY STAFF CONTRACT
Architectural/Engineering X X
Property Acquisition X
Construction X
PROJECT LIFE
Beginning Date of Project January 2015
Bids from Feb 2015 to Mar 2015
Furnish & Install from April 2015
Furnish & Install from
YES NO
APPROPRIATIONS REQUIRED
$ Date
$ 25,000 Date
$ Date
Furnish & Install from $ Date
TOTAL $ 25,000
PROJECT NO.
PRIORITY RATING
(to be assigned )
CAPITAL PROJECT REQUEST FORM
DATE JanuM 2015
Project Title City Hall painting Department
Project Type ( X ) City Facilities ( ) Sewer
Land Acquisition ( ) Streets
( ) Park Development ( ) Water
SUPPORTING DOCUMENTS YES NO
Request for Equipment/Vehicle Purchase (if applicable)
Project Map
Financing Schedule /Operating Budget Impact
Additional Data (if available) Fund 411
LOCATION AND DESCRIPTION
City Hall is located at 590 40th Avenue. Repaint the interior of City Hall excluding Community Development and Kelli
B.'s office.
JUSTIFICATION
The building is overdue for a full repainting of the interior excluding the areas that have been painted in the last year.
WORK TO BE COMPLETED BY:
Architectural/Engineering
Property Acquisition
Construction
PROJECT LIFE
Beginning Date of Project January 2015
Bids from Feb 2015 to Mar 2015
Furnish & Install from April 2016
Furnish & Install from
CITY STAFF CONTRACT
X X
X
M
APPROPRIATIONS REQUIRED
$ Date
$ 20,000 Date
$ Date
Furnish & Install from $ Date
TOTAL $ 20,000
Environmental
CAPITAL PROJECT REQUEST FORM
DATE January 2015
PROJECT NO.
PRIORITY RATING
(to be assigned)
Project Title City Hall asbestos abatement Department
Project Type ( X ) City Facilities ( ) Sewer
( ) Land Acquisition ( ) Streets
( ) Park Development ( ) Water
SUPPORTING DOCUMENTS
Request for Equipment/Vehicle Purchase (if applicable)
Project Map
Financing Schedule /Operating Budget Impact
Additional Data (if available)
LOCATION AND DESCRIPTION
City Hall is located at 590 40'h Avenue. Removal of asbestos from the building.
JUSTIFICATION
Abate asbestos from the building.
WORK TO BE COMPLETED BY:
Architectural /Engineering
Property Acquisition
Construction
Beginning Date c
Bids
Furnish & Install
Furnish & Install
Furnish & Install
PROJECT LIFE
f Project January 2015
from Feb 2015 to Mar 2015
from
from
from
CITY STAFF
X
X
Fund 411
CONTRACT
X
X
YES NO
APPROPRIATIONS REQUIRED
$
Date
$
Date
$
Date
$
Date
TOTAL $
PROJECT NO.
PRIORITY RATING
(to be assigned )
CAPITAL PROJECT REQUEST FORM
DATE January
Project Title City Hall lead abatement Department
Project Type ( X ) City Facilities ( ) Sewer
( ) Land Acquisition ( ) Streets
( ) Park Development ( ) Water
SUPPORTING DOCUMENTS YES NO
Request for Equipment/Vehicle Purchase (if applicable)
Project Map
Financing Schedule /Operating Budget Impact
Additional Data (if available) Fund 411
LOCATION AND DESCRIPTION
City Hall is located at 590 40th Avenue. Removal of the lead that is in the old gun range
JUSTIFICATION
Abate all lead that is in the old gun range.
WORK TO BE COMPLETED BY:
Architectural/Engineering
Property Acquisition
Construction
Beginning Date c
Bids
Furnish & Install
Furnish & Install
Furnish & Install
PROJECT LIFE
f Project January 2015
from Feb 2015 to Mar 2015
from
from
from
X
X
CONTRACT
X
X
APPROPRIATIONS REQUIRED
$
Date
$
Date
$
Date
$
Date
TOTAL $