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HomeMy WebLinkAbout03-02-2015 Work SessionCITY OF COLUMBIA HEIGHTS CUIT k (iG /'1' /.. 1'elCllPO17 Councilmembers Roher(A Willmni s 59040 1h Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 /iruee NnH Nhkr Visit ourwebsite at. www.deolumbia- heitzhts.mmus John Alur_rn.b'. 1)annn .1'chnnn City Manager Waller R. Veh.cl NOTICE OF WORKSESSION Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: Columbia Heights City Council Monday March 2, 2015 7:00 PM City Hall, Conference Room 1 Work Session 1. Discussion regarding City CIP — Buildings 2. Discussion regarding City Library site plan The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611 to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only). Failed seal on insulated lazin . et Mortar Pushing, out towards interior. City Hall f I Dama ed jamb paneling at window sill. I t �r Cracked ands allin . 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(use number assigned in previous years) PRIORITY RATING (to be assigned ) CAPITAL PROJECT REQUEST FORM DATE January, 2015 Project Title City Hall Rooftop Units Department Project Type (X) City Facilities ( ) Sewer ( ) Land Acquisition ( ) Streets ( ) Park Development ( ) Water SUPPORTING DOCUMENTS YES NO Request for Equipment/Vehicle Purchase (if applicable) Project Map Financing Schedule /Operating Budget Impact Additional Data (if available) Fund 411 LOCATION AND DESCRIPTION City Hall is located at 590 40 Avenue. Replacement of rooftop units providing heating and cooling to various parts of the building. There are a total of seven units. JUSTIFICATION The units have reached or surpassed their useful life. Two of the seven units completely failed in 2014 and were replaced. Units are necessary for heating and cooling of City Hall space. One unit is planned in 2015, two are planned for 2016, and one is planned for 2017. WORK TO BE COMPLETED BY: Architectural/Engineering Bids Construction PROJECT LIFE CITY STAFF CONTRACT X X X X APPROPRIATIONS REQUIRED Beginning Date of Project January 2015 Bids from Feb 2015 to Mar 2015 $ Date Furnish & Install from April 2015 $ 9,000 Date Furnish & Install from April 2016 $ 18,000 Date Furnish & Install from April 2017 $ 9,000 Date TOTAL $ 36,000 CAPITAL PROJECT REQUEST FORM DATE January 2015 PROJECT NO. PRIORITY RATING (to be assigned ) Project Title City Hall Rooftop exhaust fans Department Project Type ( X ) City Facilities ( ) Sewer ( ) Land Acquisition ( ) Streets ( ) Park Development ( ) Water SUPPORTING DOCUMENTS YES NO Request for Equipment/Vehicle Purchase (if applicable) Project Map Financing Schedule /Operating Budget Impact Additional Data (if available) Fund 411 LOCATION AND DESCRIPTION City Hall is located at 590 40th Avenue. Replacement of the exhaust fans providing air exchange and balance to the building. There are a total of four exhaust fans. JUSTIFICATION The exhaust fans are at the end of their useful life and should be replaced before they fail. WORK TO BE COMPLETED BY: CITY STAFF CONTRACT Architectural /Engineering X X Property Acquisition X Construction X PROJECT LIFE Beginning Date of Project January 2015 Bids from Feb 2015 to Mar 2015 Furnish & Install from April 2017 Furnish & Install from APPROPRIATIONS REQUIRED $ Date $ 12,000 Date $ Date Furnish & Install from $ Date TOTAL $ 12,000 PROJECT NO. PRIORITY RATING (to be assigned ) CAPITAL PROJECT REQUEST FORM DATE January Project Title City Hall cabinet heaters Department Project Type ( X ) City Facilities ( ) Sewer ( ) Land Acquisition ( ) Streets ( ) Park Development ( ) Water SUPPORTING DOCUMENTS YES NO Request for Equipment/Vehicle Purchase (if applicable) Project Map Financing Schedule /Operating Budget Impact Additional Data (if available) Fuld 411 LOCATION AND DESCRIPTION City Hall is located at 590 40 Avenue. Replacements of the cabinet heaters that are in the stairwells providing heat to those areas. There are two heaters. JUSTIFICATION The cabinet heaters have surpassed their useful life and should be replaced before they fail. WORK TO BE COMPLETED BY: CITY STAFF CONTRACT Architectural/Engineering X X Property Acquisition X Construction X PROJECT LIFE Beginning Date of Project January 2015 Bids from Feb 2015 to Mar 2015 Furnish & Install from April 2017 Furnish & Install APPROPRIATIONS REQUIRED $ Date $ 7,500 Date $ Date Furnish & Install from $ Date TOTAL $ 7,500 CAPITAL PROJECT REQUEST FORM DATE January 2015 PROJECT NO. PRIORITY RATING (to be assigned ) Project Title City Hall water heater Department Project Type ( X ) City Facilities ( ) Sewer ( ) Land Acquisition ( ) Streets ( ) Park Development ( ) Water SUPPORTING DOCUMENTS YES NO Request for Equipment/Vehicle Purchase (if applicable) Project Map Financing Schedule /Operating Budget Impact Additional Data (if available) Fund 411 LOCATION AND DESCRIPTION City Hall is located at 590 40 Avenue. Replacement of the water heater that is in the basement providing hot water to building. There is one water heater. JUSTIFICATION The water heater has reached or surpassed its useful life and should be replaced before it fails. WORK TO BE COMPLETED BY: CITY STAFF CONTRACT Architectural/Engineering X X Property Acquisition X Construction X PROJECT LIFE Beginning Date of Project January 2015 Bids from Feb 2015 to Mar 2015 Furnish & Install from April 2019 Furnish & Install APPROPRIATIONS REQUIRED $ Date $ 5,000 Date $ Date Furnish & Install from $ Date TOTAL $ 5,000 PROJECT NO. PRIORITY RATING (to be assigned ) CAPITAL PROJECT REQUEST FORM DATE January 2015 Project Title City Hall furnace Department Project Type ( X ) City Facilities ( ) Sewer ( ) Land Acquisition ( ) Streets ( ) Park Development ( ) Water SUPPORTING DOCUMENTS YES NO Request for Equipment/Vehicle Purchase (if applicable) Project Map Financing Schedule /Operating Budget Impact Additional Data (if available) Fund 411 LOCATION AND DESCRIPTION City Hall is located at 590 40`h Avenue. Replacement of the furnace that is in the IS dept. providing heat to the building. There is one furnace. JUSTIFICATION The furnace has reached or surpassed its useful life and should be replaced before it fails. WORK TO BE COMPLETED BY: CITY STAFF CONTRACT Architectural/Engineering X X Property Acquisition X Construction X PROJECT LIFE Beginning Date of Project January 2015 Bids from Feb 2015 to Mar 2015 Furnish & Install from April 2017 Furnish & Install from APPROPRIATIONS REQUIRED $ Date $ 9,000 Date $ Date Furnish & Install from $ Date TOTAL $ 9,000 PROJECT NO. (use number assigned in previous years) CAPITAL PROJECT REQUEST FORM DATE Januarv.2015 PRIORITY RATING (to be assigned ) Project Title City Hall elevator Department Project Type (X) City Facilities ( ) Sewer ( ) Land Acquisition ( ) Streets ( ) Park Development ( ) Water SUPPORTING DOCUMENTS YES NO Request for Equipment/Vehicle Purchase (if applicable) Project Map Financing Schedule /Operating Budget Impact Additional Data (if available) Fund 411 LOCATION AND DESCRIPTION City Hall is located at 590 40'h Avenue. Replacement of cables and motor on the elevator at City Hall. JUSTIFICATION The cables and motor have reached their useful life.. WORK TO BE COMPLETED BY: Architectural/Engineering Bids Construction CITY STAFF CONTRACT X X X X PROJECT LIFE Beginning Date of Project January 2015 Bids from Feb 2015 to Mar 2015 Furnish & Install from Ayri12019 Furnish & Install Furnish & Install from from APPROPRIATIONS REQUIRED $ Date $ 20,000 Date $ Date $ Date TOTAL $ 20,000 Structural DATE January 2015 Project Title City Project Type CAPITAL PROJECT REOUEST FORM windows ( X ) City Facilities ( ) Land Acquisition ( ) Park Development PROJECT NO. PRIORITY RATING (to be assigned ) Department ( ) Sewer ( ) Streets ( ) Water SUPPORTING DOCUMENTS YES NO Request for Equipment/Vehicle Purchase (if applicable) Project Map Financing Schedule /Operating Budget Impact Additional Data (if available) Fund 411 LOCATION AND DESCRIPTION City Hall is located at 590 40'' Avenue. Replacement of all the windows and frames that are on the exterior of the building. JUSTIFICATION The windows have reached or surpassed their useful life some have lost their seal and are fogging and others leak causing water damage issues. WORK TO BE COMPLETED BY: Architectural /Engineering Property Acquisition Construction PROJECT LIFE Beginning Date of Project January 2015 Bids from Feb 2015 to Mar 2015 Furnish & Install from April 2015 Furnish & Install from April 2016 CITY STAFF CONTRACT X X X X APPROPRIATIONS REQUIRED $ Date $ 35,000 Date $ 40,000 Date Furnish & Install from $ Date TOTAL $ 75,000 CAPITAL PROJECT REQUEST FORM DATE January 2015 PROJECT NO. PRIORITY RATING (to be assigned ) Project Title City Hall masonry work and tuck-pointing Department Project Type ( X ) City Facilities ( ) Sewer ( ) Land Acquisition ( ) Streets ( ) Park Development ( ) Water SUPPORTING DOCUMENTS YES NO Request for Equipment,'Vehicle Purchase (if applicable) Project Map Financing Schedule /Operating Budget Impact Additional Data (if available) Fund 411 LOCATION AND DESCRIPTION City Hall is located at 590 40`h Avenue. Repair damaged masonry block work and mortar on the exterior of the building. JUSTIFICATION The masonry block and mortar have been neglected for many years. Some areas water is getting in behind the wall causing water damage issues. Other areas have broken or missing blocks. Inspections should be done annually to keep the building from further damage or deterioration. WORK TO BE COMPLETED BY: Architectural/Engineering Property Acquisition Construction Beginning Date c Bids Furnish & Install Furnish & Install Furnish & Install PROJECT LIFE f Project January 2015 from Feb 2015 to Mar 2015 from April 2015 from April 2016 from April 2017 CITY STAFF X X X X APPROPRIATIONS REQUIRED $ Date $ 75,000 Date $ 75,000 Date $ 75,000 Date TOTAL $ 225,000 PROJECT NO. PRIORITY RATING (to be assigned ) CAPITAL PROJECT REQUEST FORM DATE January 2015 Project Title City Hall roof Department Project Type ( X ) City Facilities ( ) Land Acquisition ( ) Park Development SUPPORTING DOCUMENTS Request for Equipment/Vehicle Purchase (if applicable) Project Map Financing Schedule /Operating Budget Impact Additional Data (if available) LOCATION AND DESCRIPTION City Hall is located at 590 40'h Avenue. Replacement of the roof on the building. Fund 411 ( ) Sewer ( ) Streets ( ) Water YES NO JUSTIFICATION The roof has reached or surpassed its useful life. It would be replaced in 2 sections. First section in 2016 and the rest in 2018. WORK TO BE COMPLETED BY: Architectural/Engineering Property Acquisition Construction PROJECT LIFE Beginning Date of Project January 2015 Bids from Feb 2015 to Mar 2015 Furnish & Install from April 2016 Furnish & Install from Ap l 2018 CITY STAFF CONTRACT X X X U APPROPRIATIONS REQUIRED $ Date $ 80,000 Date $ 130,000 Date Furnish & Install from $ Date TOTAL $ 210,000 CAPITAL PROJECT REQUEST FORM DATE January 2015 PROJECT NO. PRIORITY RATING (to be assigned ) Project Title City Hall carpeting Department Project Type ( X ) City Facilities ( ) Sewer ( ) Land Acquisition ( ) Streets ( ) Park Development ( ) Water SUPPORTING DOCUMENTS YES NO Request for Equipment/Vehicle Purchase (if applicable) Project Map Financing Schedule /Operating Budget Impact Additional Data (if available) Fund 411 LOCATION AND DESCRIPTION City Hall is located at 590 40th Avenue. Replacement of carpeting in Administration, Council Chambers and IS. JUSTIFICATION The carpet is worn and is deteriorating in some places that it can't be steam cleaned anymore. WORK TO BE COMPLETED BY: CITY STAFF CONTRACT Architectural/Engineering X X Property Acquisition X Construction X PROJECT LIFE Beginning Date of Project January 2015 Bids from Feb 2015 to Mar 2015 Furnish & Install from April 2016 Furnish & Install from APPROPRIATIONS REQUIRED $ Date $ 15,000 Date $ Date Furnish & Install from $ Date TOTAL $ 15,000 CAPITAL PROJECT REQUEST FORM DATE January 2015 PROJECT NO. PRIORITY RATING (to be assigned ) Project Title City Hall fire alarm system Department Project Type ( X ) City Facilities ( ) Sewer ( ) Land Acquisition ( ) Streets ( ) Park Development ( ) Water SUPPORTING DOCUMENTS Request for Equipment/Vehicle Purchase (if applicable) Project Map Financing Schedule /Operating Budget Impact Additional Data (if available) Fund 411 LOCATION AND DESCRIPTION City Hall is located at 590 40`x' Avenue. Replace the fire alarm system at city hall JUSTIFICATION The fire alarm system is not up to code and needs to be updated. WORK TO BE COMPLETED BY: CITY STAFF CONTRACT Architectural/Engineering X X Property Acquisition X Construction X PROJECT LIFE Beginning Date of Project January 2015 Bids from Feb 2015 to Mar 2015 Furnish & Install from April 2015 Furnish & Install from YES NO APPROPRIATIONS REQUIRED $ Date $ 25,000 Date $ Date Furnish & Install from $ Date TOTAL $ 25,000 PROJECT NO. PRIORITY RATING (to be assigned ) CAPITAL PROJECT REQUEST FORM DATE JanuM 2015 Project Title City Hall painting Department Project Type ( X ) City Facilities ( ) Sewer Land Acquisition ( ) Streets ( ) Park Development ( ) Water SUPPORTING DOCUMENTS YES NO Request for Equipment/Vehicle Purchase (if applicable) Project Map Financing Schedule /Operating Budget Impact Additional Data (if available) Fund 411 LOCATION AND DESCRIPTION City Hall is located at 590 40th Avenue. Repaint the interior of City Hall excluding Community Development and Kelli B.'s office. JUSTIFICATION The building is overdue for a full repainting of the interior excluding the areas that have been painted in the last year. WORK TO BE COMPLETED BY: Architectural/Engineering Property Acquisition Construction PROJECT LIFE Beginning Date of Project January 2015 Bids from Feb 2015 to Mar 2015 Furnish & Install from April 2016 Furnish & Install from CITY STAFF CONTRACT X X X M APPROPRIATIONS REQUIRED $ Date $ 20,000 Date $ Date Furnish & Install from $ Date TOTAL $ 20,000 Environmental CAPITAL PROJECT REQUEST FORM DATE January 2015 PROJECT NO. PRIORITY RATING (to be assigned) Project Title City Hall asbestos abatement Department Project Type ( X ) City Facilities ( ) Sewer ( ) Land Acquisition ( ) Streets ( ) Park Development ( ) Water SUPPORTING DOCUMENTS Request for Equipment/Vehicle Purchase (if applicable) Project Map Financing Schedule /Operating Budget Impact Additional Data (if available) LOCATION AND DESCRIPTION City Hall is located at 590 40'h Avenue. Removal of asbestos from the building. JUSTIFICATION Abate asbestos from the building. WORK TO BE COMPLETED BY: Architectural /Engineering Property Acquisition Construction Beginning Date c Bids Furnish & Install Furnish & Install Furnish & Install PROJECT LIFE f Project January 2015 from Feb 2015 to Mar 2015 from from from CITY STAFF X X Fund 411 CONTRACT X X YES NO APPROPRIATIONS REQUIRED $ Date $ Date $ Date $ Date TOTAL $ PROJECT NO. PRIORITY RATING (to be assigned ) CAPITAL PROJECT REQUEST FORM DATE January Project Title City Hall lead abatement Department Project Type ( X ) City Facilities ( ) Sewer ( ) Land Acquisition ( ) Streets ( ) Park Development ( ) Water SUPPORTING DOCUMENTS YES NO Request for Equipment/Vehicle Purchase (if applicable) Project Map Financing Schedule /Operating Budget Impact Additional Data (if available) Fund 411 LOCATION AND DESCRIPTION City Hall is located at 590 40th Avenue. Removal of the lead that is in the old gun range JUSTIFICATION Abate all lead that is in the old gun range. WORK TO BE COMPLETED BY: Architectural/Engineering Property Acquisition Construction Beginning Date c Bids Furnish & Install Furnish & Install Furnish & Install PROJECT LIFE f Project January 2015 from Feb 2015 to Mar 2015 from from from X X CONTRACT X X APPROPRIATIONS REQUIRED $ Date $ Date $ Date $ Date TOTAL $