HomeMy WebLinkAboutContract No. 2015-2623Architecture ! Engineering J Planning
February 6, 2015
Kevin Hansen
City of Columbia Heights
637 38th Avenue NE
Columbia Heights, Minnesota 55421
Re: Columbia Heights City Hall
HGA Commission Number 3624 - 002 -00
Dear Mr. Hansen
WRIT'ER'S DIRECT DLAL (612) 758 -4413
Hammel, Green and Abrahamson, Inc. (HGA) is pleased to submit to the City of Columbia Heights (Client)
this Letter Agreement to provide professional services for the Columbia Heights City Hall. We are providing
you this Agreement to assure a clear understanding of this engagement and our mutual responsibilities.
SCOPE OF BASIC SERVICES
Based upon our understanding of the Project, HGA will provide the following services:
1. Prepare a conceptual site and building sketch layout for a 15,000 square foot, single story City Hall,
adjacent and connected to the new City Library currently under design at 3939 Central Avenue in
Columbia Heights, Minnesota.
2. Conduct a study consisting of a conceptual site layout with vehicular access and parking as well as a
conceptual building layout indicating main entry point, council chambers and other key public spaces.
3. Provide layout based on space program provided by the Client.
4. Present sketches on or before the Library Design Meeting #2 on February 20, 2015,
5. The Client shall provide draft site survey to HGA.
Please carefully review the Scope of Basic Services listed above to be sure that it is accurate and that there are
no items or services omitted.
ADDITIONAL SERVICES
HGA may be requested by the Client to provide Additional Services or the services of Outside Consultants,
as necessary, which are in addition to the Basic Services provided for in this Agreement. If HGA is requested
to provide such Additional Services, the Client shall compensate HGA for these services on an Hourly Rate
basis of 2.5 times the Direct Personnel Expense of HGA's personnel providing the services and /or 1.2 times
the cost to HGA of any consultants providing the services plus Reimbursable Expenses, unless agreed upon
otherwise. These terms are defined below =, and such compensation will be over and above any maximums set
forth in this Agreement. Additional Services may include, but are not be limited to, the following:
Hammel, Green and Abrahamson, Inc. 420 5th Street North 4 Suite 100 , Minneapol's, Minnesota USA 55401 -2338
H(=A Architects and Engineers, LLC
HGA Architects and Engineers, LLP Telephone 612.758.4000 Facsimile 61.2.758.4199
HGA Architecture and Engineering, PC
Visit our WebSite: hga,com
HGA ,Aid Atlantic, Inc.
Mr. Kevin Hansen
City of Columbia Heights
February 6, 2015
Page 2
1. If the layout is determined to be feasible on the site, HGA will perform a construction cost estimate
on a Stipulated Sum basis in the amount of $850 plus Reimbursable Expenses.
COMPENSATION
Compensation to HGA for Basic Services, as provided in this Agreement, will be on a Stipulated Sum basis in
the amount of $3,800 In addition to compensation for Basic Services, HGA will be reimbursed for its
Reimbursable Expenses at 1.05 times their cost to HGA, estimated not to exceed $150.
Reimbursable Expenses are defined as the actual expenditures made by HGA in the interest of the Project for
expenses such as out of town travel and /or living expenses, long - distance communications, reproductions
and mailing, data processing, and any state or local taxes imposed where the Project is located.
This copy and an additional enclosed copy of this Agreement have been signed by me on behalf of HGA.
Terms and Conditions of this Agreement are attached. If this Agreement is satisfactory, please sign and date
as indicated below. Once you have signed both copies, please return one to HGA and retain the other for
your records. Our receipt of the fully- executed copy will constitute our authorization to proceed.
Thank you for the opportunity to serve you on this Project.
Sincerely,
HAMMEL, GREEN AND ABRAHAMSON, INC. (HGA)
Mia Blanchett, AIA, LEED APBI> +c
Vice President
ACCEPTED FOR
The City of Columbia Heights (Client)
By
i
Title
Date 7
ATTAC TENTS: TERMS AND CONDITIONS
cc: Eric Biederman, HGA
Sarah Erickson, HGA
c: \users \assarahe \desktop \desktop scans \la - columbia heights city hall 3624- 001- 01.docx
TERMS AND CONDITIONS
The Client understands and acknowledges that in the evaluation, remodeling or repair of existing structures,
certain design and technical decisions are made on assumptions based upon readily available documents and
easily observed existing conditions. Unless specifically directed in writing by the Client, HGA shall not
perform or have performed any destructive testing or open any concealed portions of the structure in order
to ascertain actual conditions.
Where relevant, the Client agrees to provide the following information and /or Services, at its expense, and
HGA shall be entitled to rely upon the accuracy and completeness thereof.
1. Any structural, mechanical, chemical, air and rater pollution tests, tests for hazardous materials
or other test inspection and reports required by code, regulation, law or the Contract
Documents.
2. Legal, insurance and accounting services as may be necessary. The proposed language of
certificates, assignments or agreements that require HGA's consent or signature shall be
submitted for HGA's review at least 14 days prior to the date execution is needed. The time for
review and /or negotiation of any such documents that HGA determines not to be a standard
industry form shall be an Additional Service.
3. Provide answers to HGA's questions and attend meetings as required to accomplish the Project.
4. Provide the best available documentation and information regarding the existing conditions.
HGA will invoice monthly for Basic Services, and Additional Services and any Reimbursable Expenses.
Payment is not conditional upon the happening of any other event and is due upon receipt of the invoice.
Any invoiced amount not paid within thirty (30) days of the date of the invoice will include an interest and
service charge of one percent (1 °�'0) per month. Objections not made to an HGA invoice in writing within
thirty (30) days are deemed waived. If proper objection is not made, and you fail to pay HGA within sixty
(60) days of receipt of any invoice, HGA may, after giving seven (7) days' written notice, suspend services
until the outstanding balances are paid.
The Client and HGA shall not be liable to each other for any consequential damages, including loss of use,
loss of profit, or cost of financing.
HGA shall not have control over or charge of, and shall not be responsible for, construction means,
methods, techniques, sequences, procedures, or for safety precautions and programs in connection with the
Work, since these are solely the Contractor's responsibility. HGA shall not be responsible for the
Contractor's schedules or failure to carry out the Work in accordance with the Contract Documents.
HGA and its consultants shall have no responsibility for the discovery, presence, handling, removal or
disposal of, or exposure of persons to, hazardous materials in any form.
HGA shall retain all intellectual property rights to the drawings, specifications or other documents it prepares.
The Client may retain copies, including reproducible copies of such documents for information and reference
in connection with its use or occupancy of the Project.
This Agreement may be terminated by either party upon seven (7) days' written notice should the other fail
substantially to perform in accordance with its terms, through no fault of the party that initiates the
termination. In the event of termination, HGA shall be compensated for all services performed and expenses
incurred to that date.
Nothing contained in this Agreement shall cause any third party to be a beneficiary of this Agreement.
This Agreement is intended to be the entire Agreement between us. Any changes or additions to this
Agreement must be in writing and signed by both of us. The pre - printed terms and conditions of any
Purchase Order issued for convenience that may be signed by both of us are not an addition or amendment
to this Agreement and are of no force and effect.
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