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HomeMy WebLinkAboutContract No. 2015-26162015 -2616 This document has important legal consequences; consultation with an attorney is encouraged with respect to its use or modification. This document should be adapted to the particular circumstances of the contemplated Project and the controlling Laws and Regulations. SHORT FORM OF AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES Prepared by EJCDCi ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE and Issued and Published Jointly by ACEC ASCEAmerican Society of Civil Engineers ,AGC of America T I I E AS;tX:IaT` {T CEvtRN_ {ghTR T,iR$il(uaERlfti �3 ,t QLMIRF People. Qualit}V Proieds, National Society of Professional Engineers Professional Engineers in Private Practice AMERICAN COUNCIL OF ENGINEERING COMPANIES ASSOCIATED GENERAL CONTRACTORS OF AMERICA AMERICAN SOCIETY OF CIVIL ENGINEERS PROFESSIONAL ENGINEERS IN PRIVATE PRACTICE A Practice Division of the NATIONAL SOCIETY OF PROFESSIONAL ENGINEERS EJCDC E -520 Short Form of Agreement Between Owner and Engineer for Professional Services Copyright ©2009 National Society of Professional Engineers for EJCDC. All rights reserved. This Agreement has been prepared for use with the Standard General Conditions of the Construction Contract (EJCDC C -700, 2007 Edition) of the Engineers Joint Contract Documents Committee. Their provisions are interrelated, and a change in one may necessitate a change in the other. SPECIAL NOTE ON USE OF THIS FORM This abbreviated Agreement form is intended for use only for professional services of limited scope and complexity. It does not address the full range of issues of importance on most projects. In most cases, Owner and Engineer will be better served by the Standard Form of Agreement Between Owner and Engineer for Professional Services (EJCDC E -500, 2008 Edition), or one of the several special purpose EJCDC professional services agreement forms. Copyright © 2009 National Society of Professional Engineers 1420 King Street, Alexandria, VA 22314 -2794 (703) 684 -2882 www.nspe.org American Council of Engineering Companies 1015 15th Street N.W., Washington, DC 20005 (202) 347 -7474 www.acec.ora American Society of Civil Engineers 1801 Alexander Bell Drive, Reston, VA 20191 -4400 (800) 548 -2723 www.asee.org Associated General Contractors of America 2300 Wilson Boulevard, Suite 400, Arlington, VA 22201 -3308 (703) 548 -3118 www.agc.orjz The copyright for this EJCDC document is owned jointly by the four EJCDC sponsoring organizations and held in trust for their benefit by NSPE. EJCDC E -520 Short Form of Agreement Between Owner and Engineer for Professional Services Copyright ©2009 National Society of Professional Engineers for EJCDC. All rights reserved. SHORT FORM OF AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES THIS IS AN AGREEMENT effective as of December 8, 2014 ( "Effective Date ") between and City of Columbia Heights ( "Owner ") Stantec Consulting Services, Inc. ( "Engineer "). Owner's Project, of which Engineer's services under this Agreement are a part, is generally identified as follows: Huset Park Splash Pad ( "Project "). Engineer's Services under this Agreement are generally identified as follows: See Attached: Design Services through Bidding Owner and Engineer further agree as follows: 1.01 Basic Agreement and Period of Service A. Engineer shall provide, or cause to be provided, the services set forth in this Agreement. If authorized by Owner, or if required because of changes in the Project, Engineer shall furnish services in addition to those set forth above. Owner shall pay Engineer for its services as set forth in Paragraphs 7.01 and 7.02. B. Engineer shall complete its services within a reasonable time, or within the following specific time period: Final design approved by April 1, 2015. C. If the Project includes construction- related professional services, then Engineer's time for completion of services is conditioned on the time for Owner and its contractors to complete construction not exceeding months. If the actual time to complete construction exceeds the number of months indicated, then Engineer's period of service and its total compensation shall be appropriately adjusted. 2.01 Payment Procedures A. Invoices: Engineer shall prepare invoices in accordance with its standard invoicing practices and submit the invoices to Owner on a monthly basis. Invoices are due and payable within 30 days of receipt. If Owner fails to make any payment due Engineer for services and expenses within 30 days EJCDC E -520 Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2009 National Society of Professional Engineers for EJCDC. All rights reserved. Paee 1 after receipt of Engineer's invoice, then the amounts due Engineer will be increased at the rate of 1.0% per month (or the maximum rate of interest permitted by law, if less) from said thirtieth day. In addition, Engineer may, after giving seven days written notice to Owner, suspend services under this Agreement until Engineer has been paid in full all amounts due for services, expenses, and other related charges. Owner waives any and all claims against Engineer for any such suspension. Payments will be credited first to interest and then to principal. 3.01 Termination A. The obligation to continue performance under this Agreement may be terminated: 1. For cause, a. By either party upon 30 days written notice in the event of substantial failure by the other party to perform in accordance with the Agreement's terms through no fault of the terminating party. Failure to pay Engineer for its services is a substantial failure to perform and a basis for termination. b. By Engineer: 1) upon seven days written notice if Owner demands that Engineer furnish or perform services contrary to Engineer's responsibilities as a licensed professional; or 2) upon seven days written notice if the Engineer's services for the Project are delayed for more than 90 days for reasons beyond Engineer's control. Engineer shall have no liability to Owner on account of a termination by Engineer under Paragraph 3.01.A. l .b. c. Notwithstanding the foregoing, this Agreement will not terminate as a result of a substantial failure under Paragraph 3.0I I.A. La if the party receiving such notice begins, within seven days of receipt of such notice, to correct its substantial failure to perform and proceeds diligently to cure such failure within no more than 30 days of receipt of notice; provided, however, that if and to the extent such substantial failure cannot be reasonably cured within such 30 day period, and if such party has diligently attempted to cure the same and thereafter continues diligently to cure the same, then the cure period provided for herein shall extend up to, but in no case more than, 60 days after the date of receipt of the notice. 2. For convenience, by Owner effective upon Engineer's receipt of written notice from Owner. B. The terminating party under Paragraph 3.01.A may set the effective date of termination at a time up to 30 days later than otherwise provided to allow Engineer to complete tasks whose value would otherwise be lost, to prepare notes as to the status of completed and uncompleted tasks, and to assemble Project materials in orderly files. EJCDC E -520 Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 2 C. In the event of any termination under Paragraph 3.01, Engineer will be entitled to invoice Owner and to receive full payment for all services performed or furnished in accordance with this Agreement and all reimbursable expenses incurred through the effective date of termination. 4.01 Successors, Assigns, and Beneficiaries A. Owner and Engineer are hereby bound and the successors, executors, administrators, and legal representatives of Owner and Engineer (and to the extent permitted by Paragraph 4.01.13 the assigns of Owner and Engineer) are hereby bound to the other party to this Agreement and to the successors, executors, administrators, and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements, and obligations of this Agreement. B. Neither Owner nor Engineer may assign, sublet, or transfer any rights under or interest (including, but without limitation, moneys that are due or may become due) in this Agreement without the written consent of the other, except to the extent that any assignment, subletting, or transfer is mandated or restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. C. Unless expressly provided otherwise, nothing in this Agreement shall be construed to create, impose, or give rise to any duty owed by Owner or Engineer to any contractor, subcontractor, supplier, other individual or entity, or to any surety for or employee of any of them. All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of Owner and Engineer and not for the benefit of any other party. 5.01 General Considerations A. The standard of care for all professional engineering and related services performed or furnished by Engineer under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Engineer makes no warranties, express or implied, under this Agreement or otherwise, in connection with Engineer's services. Subject to the foregoing standard of care, Engineer and its consultants may use or rely upon design elements and information ordinarily or customarily furnished by others, including, but not limited to, specialty contractors, manufacturers, suppliers, and the publishers of technical standards. B. Engineer shall not at any time supervise, direct, control, or have authority over any contractor's work, nor shall Engineer have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at the Project site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor's furnishing and performing of its work. C. This Agreement is to be governed by the law of the state or jurisdiction in which the Project is located. D. Engineer neither guarantees the performance of any contractor nor assumes responsibility for any contractor's failure to furnish and perform its work in accordance with the contract between Owner EJCDC E -520 Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2009 National Society of Professional Engineers for EJCDC. All rights reserved. Paee 3 and such contractor. Engineer is not responsible for variations between actual construction bids or costs and Engineer's opinions or estimates regarding construction costs. E. Engineer shall not be responsible for the acts or omissions of any contractor, subcontractor, or supplier, or of any of their agents or employees or of any other persons (except Engineer's own employees) at the Project site or otherwise furnishing or performing any construction work; or for any decision made regarding the construction contract requirements, or any application, interpretation, or clarification of the construction contract other than those made by Engineer. F. The general conditions for any construction contract documents prepared hereunder are to be the "Standard General Conditions of the Construction Contract" as prepared by the Engineers Joint Contract Documents Committee (EJCDC C -700, 2007 Edition) unless the parties agree otherwise. G. All documents prepared or furnished by Engineer are instruments of service, and Engineer retains an ownership and property interest (including the copyright and the right of reuse) in such documents, whether or not the Project is completed. Owner shall have a limited license to use the documents on the Project, extensions of the Project, and for related uses of the Owner, subject to receipt by Engineer of full payment for all services relating to preparation of the documents and subject to the following limitations: (1) Owner acknowledges that such documents are not intended or represented to be suitable for use on the Project unless completed by Engineer, or for use or reuse by Owner or others on extensions of the Project, on any other project, or for any other use or purpose, without written verification or adaptation by Engineer; (2) any such use or reuse, or any modification of the documents, without written verification, completion, or adaptation by Engineer, as appropriate for the specific purpose intended, will be at Owner's sole risk and without liability or legal exposure to Engineer or to its officers, directors, members, partners, agents, employees, and consultants; (3) Owner shall indemnify and hold harmless Engineer and its officers, directors, members, partners, agents, employees, and consultants from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from any use, reuse, or modification of the documents without written verification, completion, or adaptation by Engineer; and (4) such limited license to Owner shall not create any rights in third parties. H. To the fullest extent permitted by law, Owner and Engineer (1) waive against each other, and the other's employees, officers, directors, agents, insurers, partners, and consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to the Project, and (2) agree that Engineer's total liability to Owner under this Agreement shall be limited to $50,000 or the total amount of compensation received by Engineer, whichever is lesser. The parties acknowledge that Engineer's scope of services does not include any services related to a Hazardous Environmental Condition (the presence of asbestos, PCBs, petroleum, hazardous substances or waste as defined by the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. § §9601 et seq., or radioactive materials). If Engineer or any other party encounters a Hazardous Environmental Condition, Engineer may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the Project affected thereby until Owner: (1) retains appropriate specialist consultants or contractors to identify and, as appropriate, abate, remediate, or remove the Hazardous Environmental Condition; and (2) warrants that the Site is in full compliance with applicable Laws and Regulations. EJCDC E -520 Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 4 Owner and Engineer agree to negotiate each dispute between them in good faith during the 30 days after notice of dispute. If negotiations are unsuccessful in resolving the dispute, then the dispute shall be mediated. If mediation is unsuccessful, then the parties may exercise their rights at law. 6.01 Total Agreement A. This Agreement (including any expressly incorporated attachments), constitutes the entire agreement between Owner and Engineer and supersedes all prior written or oral understandings. This Agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument. 7.01 Basis of Payment —Lump Sum A. Using the procedures set forth in Paragraph 2.01, Owner shall pay Engineer as follows: 1. A Lump Sum amount of $ 34,700 plus reimbursables B. The portion of the compensation amount billed monthly for Engineer's services will be based upon Engineer's estimate of the percentage of the total services actually completed during the billing period. 7.02 Additional Services: For additional services of Engineer's employees engaged directly on the Project, Owner shall pay Engineer an amount equal to the cumulative hours charged to the Project by each class of Engineer's employees times standard hourly rates for each applicable billing class; plus reimbursable expenses and Engineer's consultants' charges, if any. Engineer's standard hourly rates are attached as Appendix 1. EJCDC E -520 Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 5 Attachments: Appendix 1, Engineer's Standard Hourly Rates [Exclude Appendix 1, Engineer's Standard Hourly Rates, only if hourly rates are not to be used for either basic compensation (Paragraph 7.01) or additional services (Paragraph 7.02)] [Itemize any other attachments that will be part of the Agreement]. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the Effective Date of which is indicated on page 1. OWNER: By: ,'� Title: Date Signed: 1 Address for giving notices: Kevin Hansen, City Engineer City of Columbia Heights 63738 th Avenue NE Columbia Heights, MN 55421 ENGINEER: By: Title: (5 6 1 Date Signed: 117-111-5 Engineer License or Firm's Certificate Number:- State of. +� Address for giving notices: EJCDC E -520 Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 6 En EJCDC SON- ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE This is Appendix 1, Engineer's Standard Hourly Rates, referred to in and part of the Short Form of Agreement between Owner and Engineer for Professional Services dated , 's Standard Hourly Rates A. Standard Hourly Rates: 1. Standard Hourly Rates are set forth in this Appendix 1 and include salaries and wages paid to personnel in each billing class plus the cost of customary and statutory benefits, general and administrative overhead, non - project operating costs, and operating margin or profit. 2. The Standard Hourly Rates apply only as specified in Paragraphs 7.01 and 7.02, and are subject to annual review and adjustment. B. Schedule of Hourly Rates: Hourly rates for services performed on or after the Effective Date are: see attached Stantec Rate Schedule). Billing Class V I $ /ho Billing Class II /h ur Billing Clas VI our Billing Cl ss V our Billing ass IV /hour Billin Class III /hour Billi g Class II /hour Bi ng Class I /hour S pport Staff /hour Appendix 1, Standard Hourly Rates Schedule EJCDC E -520 Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 1 2015 RATE SCHEDULE Classification Senior Principal Principal Specialist* Project Manager Senior Engineer I Scientist I Architect I Landscape Architect I Planner Architect I Landscape Architect Land Surveyor Engineer Planner I Scientist I Geologist I Hygienist Designer GIS I Landscape Designer Graphics Senior Technician Engineering Technician Project Technician Field Supervisor Crew Chief Inspector Survey Technician GPS Survey Equipment Total Station Equipment GIS Workstation Equipment GPS Sub meter Unit (per use) Flow Meter (per week) Air Detection Equipment (per half day) $ 38.00 $ 28.00 $ 22.00 $ 80.00 $ 200.00 $ 25.00 * Specialist: Experts in highly technical disciplines including Principal Planners, Market Analyst and Certified Industrial Hygienist These rates are adjusted annually in accordance with the normal review procedures of Stantec. 2015 $ 169.00 - $ 241.00 $ 145.00 - $ 198.00 $ 145.00 - $ 241.00 $ 118.00 - $ 169.00 $ 125.00 - $ 145.00 $ 103.00 - $ 145.00 $ 96.00 - $ 125.00 $ 83.00 - $ 139.00 $ 90.00 - $ 132.00 $ 90.00 - $ 132.00 $ 83.00 - $ 96.00 $ 103.00 - $ 169.00 $ 96.00 - $ 139.00 $ 69.00 - $ 125.00 $ 55.00 - $ 83.00 $ 38.00 $ 28.00 $ 22.00 $ 80.00 $ 200.00 $ 25.00 * Specialist: Experts in highly technical disciplines including Principal Planners, Market Analyst and Certified Industrial Hygienist These rates are adjusted annually in accordance with the normal review procedures of Stantec. Stantec Consulting Services Inc. Stantec 2335 Highway 36 West, St. Paul MN 55113-3819 November 17, 2014 File: Columbia Heights - Huset Park Splash Pad Attention: Kevin Hansen, Public Works Director Kevin Hansen, Public Works Director 637 38th Ave. NE Columbia Heights, MN 55421 Dear Kevin, Reference: Columbia Heights - Huset Park Splash Pad Thank you for the opportunity to visit with you recently to discuss the splash pad project at Huset project. It was great to reconnect with you and discuss the improvements after working on the Huset Park Master Planning project with you several years ago. Based on our discussions we have prepared this letter proposal for your consideration for our specialized aquatic consulting services at Huset Park. Please review and depending on our interpretation of the specific project needs we can adjust our proposal if necessary. Project Description and Understanding The City of Columbia Heights is replacing the existing wading pool at Huset Park with a 3,000 square foot interactive splash pad. The project would include demolition and removal of the wading pool, adjacent hard surfaces and related support amenities and the construction of a splash pad in the same general area of Huset Park, north of the recently constructed playground and shelter just west of Murzyn Hall. We understand that the City's construction budget for the project is $400,000. To enhance this budget we understand other project related items may be covered by a separate funding source including: • A city assembled park shed structure for housing the water meter, splash pad header assembly and controls. • Water and storm utility connections to the splash pad park shed. • We assume restrooms are available from Murzyn hall which are critical for a splash pad operation. • Consultant and administration fees for the project. The splash pad would be designed as a fresh water single pass supply to waste system (i.e. not recirculated). Water play features would likely be a combination of ground sprays and above Design with community in mind (3 November 17, 2014 Kevin Hansen, Public Works Director Page 2 of 13 Reference: Columbia Heights - Huset Park Splash Pad grade elements that would be programmed to operate at adjustable times with different sequences of water feature operation. It is assumed that City water supply would be of a sufficient pressure that a pressure booster system is not required however one could be added to the program if needed. Drains from the splash pad would be directed via storm sewer installed by the City to the Zurek Pond located to the southwest of the splash pad. Our proposal is based on the assumption that the pond is of sufficient capacity and no further analysis study of water quantity or water quality is required as part of the project. If that is not the case, we can discuss with the City about providing these services with experts in that line of work from our firm as an optional service. What Stantec Brings to the Table Firm Background: We're active members of the communities we serve. That's why at Stantec, we always design with community in mind. The Stantec community unites more than 14,000 employees working in over 230 locations. We collaborate across disciplines and industries to bring buildings, energy and resource, and infrastructure projects to life. Our work — professional consulting in planning, engineering, architecture, interior design, landscape architecture, surveying, environmental sciences, project management, and project economics — begins at the intersection of community, creativity, and client relationships. Since 1954, our local strength, knowledge, and relationships, coupled with our world -class expertise, have allowed us to go anywhere to meet our clients' needs in more creative and personalized ways. With a long -term commitment to the people and places we serve, Stantec has the unique ability to connect to projects on a personal level and advance the quality of life in communities across the globe. Aquatics Specialists: While Stantec stretches across North America and beyond, our aquatic specialists are located right here in St. Paul, enabling us to provide you responsive and knowledgeable specialized service. We have projects in various parts of the country and with our home base in the Twin Cities we have designed more than 100 projects in the Upper Midwest ranging from fountains, splash pads, pools and aquatic centers. Included in our work is the design of many splash pad /interactive projects in the Twin Cities and outlying areas that include: • Manor Park Splash Pad, Robbinsdale • Highlands Park Splash Pad, Cottage Park • Kelly Park Splash Pad, Apple Valley Design with community in mind (3 November 17, 2014 Kevin Hansen, Public Works Director Page 3 of 13 Reference: Columbia Heights - Huset Park Splash Pad • Franklin Steele Park Splash Pad, Minneapolis • Bielenberg Sports Center Splash Pad, Woodbury (Opening Spring 2015) • Central Park Interactive Fountain, Maple Grove (Opening Spring 2015) • Eastman Park Splash Pad, St. Cloud • Riverside Park, St. Cloud • Westwood Park, St. Cloud While splash pad projects on the surface may seem fairly straight forward, they have complexities that require careful and knowledgeable coordination and design expertise. Our experience and capabilities enables us provide the City several benefits to the City. Below is a quick overview of a few of these: Stantec, in addition to having park planners, offers as your primary design team members Jeff Ehleringer and myself, true aquatics designers. Jeff and I have over 60 years of aquatic design experience and in Jeff's case aquatic projects is his full -time specialty. We know what is important in these types of projects both in terms what makes them fun and successful but also know design measures that need to be taken to help them last longer and operate dependably with less potential headache issues. - We provide detailed and expansive documents that are second to none in quality that are not reliant on using suppliers to provide the design which many non- specialized firms often rely on. - Aquatics design is not a side service to what that we do. You are getting Stantec's professional aquatics "A Team" with Jeff and myself. - We can help you select water features that are more durable in a park like setting and can be more easily changed out without great expense to other features in the future to help keep the facility "fresh" and interesting to patrons. - We can help select water features and set up programming of the features to use an amount of water that City is comfortable with and is not wasteful, uses water appropriate given the temperature of the City supply water and still provide a fun experience for users. - We know how important maintenance is and can design easily winterized systems that stand up better to our harsh Minnesota winters. - Our design includes piping materials that better stand up to winter and potential frost heave of soils that reduces the chances of pipe breaks that can result in costly repairs to dig up and require not only the repair of piping but also removal and replacement of hard surfaces above the pipes. We are totally independent designers and do not have a hidden relationships or ties with any suppliers, contractors, etc. While we have good relationships with several of each of these, we are not tied to anyone. Our total focus is on the best interests of the City. Our design documents are detailed and have been praised by contractors, regulators, etc. Design with community in mind (3 November 17, 2014 Kevin Hansen, Public Works Director Page 4 of 13 Reference: Columbia Heights - Huset Park Splash Pad for their completeness. This results in less ambiguity and helps provide tight bids between contractors and less likelihood of change orders, providing high value to the City. • We know the importance of coordination of several project elements necessary to provide a successful facility. We will share these with the City to help both the initial designed elements but also elements that are not included in the project or may be added in the future. - Providing effective buffer zones and connecting trails to allow those people that don't want to get wet to stay dry and guard against overspray that can also cause adjacent areas from becoming muddy. - Coordination of water supply to ensure proper pressures, protection of the water supply, etc. - Drainage of the pad and piping system for good winterization and less chance of buildup of water on the pad from potential blockage, etc. - Importance of providing nearby rest rooms for splash pad users and their families. - Importance of providing benches and shade. - How to tie in and design adjacent landscape areas to provide an improved facility experience without causing a maintenance headache, attract an excess of nuisance insects, etc. - Include in our design, elements to reduce carryover of materials such as grass, playground surfacing, etc. that can be detrimental. We have a great relationship with the State of Minnesota Health Department (MDH) and their lead design review official. MDH has recently required submission of plans through their department for their approval for fresh water supply to waste type splash pads. We know these requirements and our relationships with the State can improve the likelihood of a quick and successful review by MDH. We are good listeners. While we take great pride in our projects, we know that at the end of the day, this will be your facility and we want something that you are comfortable with and your patrons will enjoy. Bottom line what does this mean for Columbia Heights? You can expect a low maintenance, cost - effective, creative, one -of -a -kind project that serves the community well and stands the test of time. Scope of Basic Services Our proposed work plan for this project is based on our discussions regarding our understanding of the project and is as follows: Conceptual Planning Efforts: We understand that the City would like to have two meetings during the conceptual planning development which are described as follows: Design with community in mind C1 November 17, 2014 Kevin Hansen, Public Works Director Page 5 of 13 Reference: Columbia Heights - Huset Park Splash Pad • Attend meeting with the Park and Recreation Commission and City staff to discuss splash pads in general and listen to the Commission regarding their vision for the project. We will work with staff ahead of the meeting to help develop an agenda of discussion items that will help zero in on identifying the needs and desires of the commission. Potential items of discussion could include: - Listening carefully to the community desires - Verification of project budget and schedule - Discussion of elements outside of the our defined project being done by the City and /or future elements that City may be planning for - Site analysis of opportunities and challenges - Overview discussion of splash pads: fundamentals, design elements, trends, options, etc. - Identify project scope elements and type of water features that the Commission and staff may prefer - Other issues related to the project. Either as part of this meeting or immediately after the meeting we would suggest a public open house to generate and obtain input and understanding from the community at large. The meeting most likely would include a power point presentation, streaming videos of splash pad activity as well as a series of boards about splash pads in general and project in specific input that may be desired. We would solicit input through one on one dialog as well as an exercise in dot matrix activity that would allow members of the community to independently weigh in on their interests. Attend a Second Park and Recreation Commission meeting to present a Conceptual Design for the Splash Pad based on input from the first meeting. The Conceptual Design would include a color scaled drawing of project elements, an opinion of estimated probable construction costs and a design narrative further defining the project elements, building space needs required, etc. Upon Commission review, the Conceptual Design can then be revised if necessary to develop a final City approved Concept plan that will be used as the basis to proceed with the development of bidding construction documents. If the City wishes to post splash pad information or graphics on the City website or social media to help spread the word about the project and /or solicit public input, we will assist the City in providing those documents for posting. We also could set up a "Mind Mixer" site for community input as an additional service if desired. Mind Mixer is an engagement tool that fosters dialogue and two -way conversation via an on -line platform. Stantec has successfully used this tool recently in a number of communities. Design with community in mind (3 November 17, 2014 Kevin Hansen, Public Works Director Page 6 of 13 Reference: Columbia Heights - Huset Park Splash Pad Preparation of Construction Documents: • We would recommend that the City have a geotechnical evaluation (soil borings and report) conducted for impacted areas of the park if one has not been conducted recently, to verify existing site conditions and assist in the design of the splash pad as well as City elements such as the building. We would assist the City in preparing a letter that could be used to solicit quotes from geotechnical firms. • To develop construction documents and refine the final construction cost estimate, a survey crew would need to conduct a topographic survey of the impacted areas of the park. We assume that City has or will conduct a topographical survey of the site that would result in CAD drawing that we could use as a background for the preparation of project Drawings. • We assume the City will contract for the geotechnical work and topographical survey directly with a work provider, and this would be outside of our scope of services. If the City prefers us to include these services under our contract, we could provide an estimate to do this work and /or subcontract and deliver the services in that manner. • Documents will be prepared and provided in AutoCAD for Drawings and with Word for specifications. PDF's of final bid documents to be provided to City for use in printing sets for permitting, bidding, design team and City. • Prepare an opinion of probable construction cost. • Prepare front end documents for the project with assistance from the City. • Assist the City with submittals to the MDH and other permitting agencies. Bidding Services: • Recommend a bidding and award schedule. • Provide an advertisement for bid form and distribute bid documents using Quest electronic bidding services. • Respond to bidder inquiries. • Prepare and provide clarifying addenda information as applicable. • Evaluate bids. • Recommend contract award. • Prepare contracts for construction. Construction Administration Phase Basic Services: Experienced aquatic facility specialists make sure the job is done right. There is no substitute for first -hand experience. Aquatic facilities are complicated and quality construction is crucial to help achieve a long- lasting, quality project. Design with community in mind D November 17, 2014 Kevin Hansen, Public Works Director Page 7 of 13 Reference: Columbia Heights - Huset Park Splash Pad Our staff of technical experts has the detailed knowledge to help assist that aquatic facilities work as they were designed and intended. Our team provides experienced, on -site observation and conducting of construction meetings with the contractors, City officials, and others. We will work with the City to help that: • Critical aspects of the work are observed • Construction testing is performed when required • Progress of the construction meets the schedule • The City's interests are protected The following is a list of our proposed services: • Provide review and approval or other appropriate action on Contractor's system submittals, which may include shop drawings and product data, rough -in drawings, equipment layout drawings, manufacturer's literature, mock -ups and samples. • Review and comment and /or approve substitutions proposed by the Contractor. • Assist in reviewing contractor pay applications. • Assist in preparing change orders for the Project. • Receive and respond to construction related questions. • Provide interpretations of the contract documents as necessary for the proper execution of work. • Provide periodic site observation visits at key points in construction; 8 trips are included in the proposed fee included below. If less or more site observations are desired our fee can be adjusted accordingly. • Provide coordination for the splash pad training to the Owner by the Contractor. Review operations and maintenance equipment manuals, warranties and redlined record drawings prepared by the Contractor, and advise as to their completeness and accuracy. Compensation Services proposed above will be billed for a lump sum fee plus reimbursable expenses as follows: Planning, Design and Bidding $ 34,700 + reimbursable expenses Construction Phase Services $ 16,700 + reimbursable expenses Please call me to discuss your questions and /or clarifications at 612 -819 -6332. Thanks for considering us for this work! We look forward to an opportunity to work with you on this project. Design with community in mind November 17, 2014 Kevin Hansen, Public Works Director Page 8 of 13 Reference: Columbia Heights - Huset Park Splash Pad Regards, STANTEC CONSULTING SERVICES INC. ( U4 James R. Maland, PE Phone: (651) 604 -4759 Fax: 651 -636 -1311 Jim.Maland @stantec.com cc. Jeff Ehleringer, P.E. Design with community in mind D November 17, 2014 Kevin Hansen, Public Works Director Page 9 of 13 Reference: Columbia Heights - Huset Park Splash Pad Existing Site Photos Design with community in mind Nil November 17, 2014 Kevin Hansen, Public Works Director Page 10 of 13 Reference: Columbia Heights - Huset Park Splash Pad Manor Park Splash Pad, Robbinsdale Highlands Park Splash Pad, Cottage Grove Design with community in mind November 17, 2014 Kevin Hansen, Public Works Director Page 1 1 of 13 Reference: Columbia Heights - Huset Park Splash Pad Kelly Park Splash Pad, Apple Valley Franklin Steele Park Splash Pad, Minneapolis Design with community in mind �q— November 17, 2014 Kevin Hansen, Public Works Director Page 12 of 13 Reference: Columbia Heights - Huset Park Splash Pad Bielenberg Sports Center Splash Pad, Woodbury (Opening Spring 2015) Central Park Interactive Fountain, Maple Grove (Opening Spring 2015) Design with community in mind (3 November 17, 2014 Kevin Hansen, Public Works Director Page 13 of 13 Reference: Columbia Heights - Huset Park Splash Pad St. Cloud, MN Design with community in mind