HomeMy WebLinkAbout01-12-20157191TCOLIOTTIBIA
COUNCIL CITY
JANuARY 12, 2015
THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00
PM ON MONDAY JANUARY 12, 2015 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH
AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA
1.CALL TO ORDER
Mayor Peterson called the meeting to order at 7:01 pm.
2.ROLL CALL
Present: Mayor Peterson, Councilmembers Nawrocki, Schmitt, Williams and Murzyn.
Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Kevin Hansen, Director of
Public Works; Joe Kloiber, Finance Director; Loren Wickham, Community Development Director;
Katie Bruno, Council Secretary
1INVOCATION
Invocation provided by Dan Thompson, Heights Church
4.OATH OF OFFICE /PLEDGE OF ALLEGIANCE -
Oath of Office was administered to Mayor Gary Peterson and Councilmembers Schmitt and
Murzyn. The Pledge of Allegiance was recited.
5.ADDITIONS /DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the
agenda. These may be items brought to the attention of the Council under the Citizen Forum or
items submitted after the agenda preparation deadline.)
Councilmember Schmitt announced that the Columbia Academy Robotics Team will be
competing on Saturday January 17th 10:00 -5:30 at the Columbia Academy. Residents were
encouraged to attend.
6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS,
GUESTS
Councilmember Schmitt announced that the Columbia Academy Robotics Team will be
competing on Saturday January 17th 10:00 -5:30 at the Columbia Academy. Residents were
encouraged to attend.
7.CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed from consent agenda approval will be taken up
as the next order of business.)
A. Approve Minutes of the City Council
MOTION: Move to approve the minutes of the City Council meeting of December 8, 2014.
MOTION: Approve the worksession minutes of January 5, 2015
Page 2 of 8
B. Accept Board and Commission Meeting Minutes
MOTION: Move to accept the EDA minutes of November 3, 2014.
MOTION: Move to accept the Public Arts Commission minutes of October 28, 2014.
MOTION: Move to accept the Library Board minutes of December 3, 2014.
MOTION: Move to accept the Traffic Commission minutes of January 5, 2015.
C. Designation of Legal Newspaper for 2015.
MOTION: to designate the Sun Focus News as the City of Columbia Heights official
legal newspaper for 2015.
D. Adopt Resolution 2015 -001, being a resolution designating official depositories for the
City of Columbia Heights. *Removed for discussion.
E. Adopt Resolution 2015 -002, being a resolution to accept certain donations received by
the City of Columbia Heights.
MOTION: Move to waive the reading of Resolution 2015 -002, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2015 -002, being a resolution to accept certain
donations received by the City of Columbia Heights.
F. Appointments to HRA and EDA vacant positions.
MOTION: Move to approve the mayor's appointment of Donna Schmitt, John Murzyn, Jr.
and Tami Diehm to the vacant HRA positions.
MOTION: Move to approve the mayor's appointment of Mayor Peterson, Donna Schmitt and
John Murzyn, Jr. to the vacant EDA positions.
G. Appointments to Columbia Heights Volunteer Firefighters Relief Association board of
trustees for 2015.
MOTION: Move to appoint Councilmember John Murzyn, Jr. and City Manager Walt
Fehst to the Columbia Heights Volunteer Firefighters Relief Association Board of
Trustees for 2015.
H. Appointment of Council Liaisons and Staff Assignments to City Boards & Commissions
and External Boards. *Removed for discussion.
I. Appointment of volunteers to serve on the Library Design Task Force *Removed for
discussion.
J. Install Yield Signs On Washington St and 42nd Ave, i e lding traffic on Washington
Street
MOTION: Move to install two -way "YIELD" signs on Washington Street and 42nd
Avenue, yielding north and south bound traffic on Washington Street, as recommended
by the Traffic Commission.
K. Accept feasibility report for Chatham lift station
MOTION: Move to accept the Feasibility Report for Chatham Lift Station
Improvements, City Project No. 1414, and order preparation of final plans and
specifications.
Page 3 of 8
L. Acceptance of final bark plans and authorization to seek bids for LaBelle park
improvements *Removed for discussion.
M. Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for January
12, 2015.
N. Public Works Blanket Orders For 2015 Purchases
MOTION: Move for approval to authorize staff to process blanket purchase orders in an
amount not to exceed the 2015 budget amounts for:
- De -icing salt for salt /sanding operations purchased off the State of Minnesota
Purchasing Contract.
Fuel (unleaded and diesel) for City vehicles from the State of Minnesota Purchasing
Contract and the Anoka County Cooperative Agreement.
Bituminous asphalt for patching /paving City streets and alleys from Compass
Materials, or City of St. Paul, or T.A. Schifsky & Son's.
Curb stop and service repairs, for delinquent accounts and foreclosed properties.
O. Consideration of Resolution 2015 -03 authorizing CDBG grant application for Clean -up
of Contaminated Sites /Brownfields at 3927 & 3939 Central Avenue
MOTION: Move to waive the reading of Resolution 2015 -03, there being ample copies
available to the public
MOTION: Move to approve Resolution 2015 -03, authorizing staff to apply for CDBG
funds for Clean -up of Contaminated Sites /Brownfields at 3927 & 3939 Central Avenue
NE
P. Payment of Bills
*Removed for discussion.
Councilmember Nawrocki requested that the following items be removed from the Consent
Agenda for Discussion: D, H, I, L, and P.
Motion by Councilmember Williams, seconded by Councilmember Schmitt to approve Consent
Agenda items A, B, C, E, F, G, J,, K, M. N and O. All Ayes, Motion Carried.
Councilmember Nawrocki requested that the following items be removed from the Consent
Agenda for Discussion:
D. Adopt Resolution 2015 -001, being a resolution designating official depositories for the City
of Columbia Heights.
Councilmember Nawrocki questioned if Wells Fargo has a branch located in Columbia Heights.
Finance Director Joe Kloiber commented that there is not a Wells Fargo in the City. Kloiber
reported that there are particular services that are best serviced by certain banks.
Councilmember Nawrocki requested the City consider Financial One Credit Union, as he would
like to do business with a local business. City Manager Fehst stated he will check the
requirements of the state pertaining to credit unions, and report the findings to the council.
Motion by Councilmember Williams, seconded by Councilmember Schmitt to waive the reading
of Resolution 2015 -001, there being ample copies available to the public. All Ayes, Motion
Carried.
Page 4 of 8
Motion by Councilmember Williams, seconded by Councilmember Schmitt to adopt Resolution
201 5 -001, being a resolution designating official depositories for the City of Columbia Heights.
All Ayes, Motion Carried.
H. Appointment of Council Liaisons and Staff Assignments to City Boards & Commissions
and External Boards.
City Clerk, Katie Bruno distributed an updated list of assignments, noting that Mayor Peterson
would serve as liaison to the Parks & Recreation Commission, and Councilmember Schmitt
would serve as liaison to the school district.
Councilmember Nawrocki asked about the telecommunication commission. City Manager
Fehst explained that commission is no longer active. Councilmember Schmitt suggested that
councilmember Nawrocki be appointed to the commission in the event it becomes active again.
Motion by Councilmember Williams, seconded by Councilmember Schmitt to approve the
recommended listing of Council /Staff Assignments. All Ayes, Motion Carried.
I. Appointment of volunteers to serve on the LibrM Design Task Force.
Councilmember Nawrocki made a motion to appoint Bob Odden to the Task Force. City
Manager Fehst noted that Mr. Odden did not submit an application.
Councilmember Nawrocki made a motion to appoint Tim Utz to the Task Force.
Mayor Peterson explained this was discussed at a recent worksession, where it was determined to
have eleven members on the task force. Motion failed for lack of a second.
Motion by Councilmember Schmitt, seconded by Councilmember Williams to appoint the eleven
recommended applicants to the Library Design Task Force. All Ayes, Motion Carried,
L. Acceptance of final park plans and authorization to seek bids for LaBelle park
improvements.
Councilmember Nawrocki stated that he is opposed to the cost of the proposed project.
Director of Public Works, Kevin Hansen reported that in 2012 the Council authorized the
improvements as part of a master plan. Hansen reported that a portion of the project is funded
through the MWMO ($250,000.)
Motion by Councilmember Schmitt, seconded by Councilmember Murzyn, Jr. to accept the
Final Park Plan(s) prepared by WSB and Associates for LaBelle Park and authorize the
advertisement of public bids, City project 1306. 4 Ayes, 1 Nay, Motion carried.
Ayes; Mayor Peterson, Councilmembers Schmitt, Murzyn, Jr., and Williams.
Nay: Councilmember Nawrocki
Manager Fehst commended Councilmember Schmitt and Director Hansen for the diligence in
working with the MWMO for additional funding.
P. Payment of Bills
Councilmember Nawrocki questioned a payment of $327.00 to Graphic Shop Inc. noting that
the City is in the process of developing a new logo, and it may have been wise to wait.
Page 5 of 8
City Manager Fehst explained that the rebranding is expected to be a five -ten year process.
Director Hansen stated that all city vehicles are required to have city identifiers in either text or
logo.
Councilmember Nawrocki motioned for the item to be removed. Hansen reported the item has
already been paid for out of the approved 2014 budget.
Motion by Councilmember Williams, seconded by Councilmember Schmitt to approve that in
accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of
claims paid covering check number 154940 through 155370 in the amount of $ 1,915,959.71
All Ayes, Motion Carried.
9. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
B. Bid Considerations
a. Award Bid For Jackson Pond
Director of Public Works Kevin Hansen reported that this is a re -bid; noting original bids
were rejected based on the cost. The re -bids were very good; staff recommends accepting the
bid and awarding contracts to Peterson Companies. Nawrocki questioned the amount of
outside funding. Hansen reported that $800,000 of the proposed $949,000 is from outside
sources.
Motion by Councilmember Williams, seconded by Councilmember Nawrocki to accept bids
and award the contract for the 2014 Storm Sewer Improvement Project, City Project No.
1308, to Peterson Companies, Inc. of Chisago City, Minnesota based upon their low,
qualified responsible bid in the amount of $949,144.74 with funds to be appropriated from
Fund 653 -51308 -5185; and, furthermore, to authorize the Mayor and City Manager to enter
into a contract for the same. All ayes, Motion Carried.
C. New Business and Reports
a. Appointment of Council President for 2015
Motion by Mayor Peterson, seconded by Councilmember Williams to appoint
Councilmember Nawrocki as Council President for 2015.
10. ADMINISTRATIVE REPORTS
City Manager
City Manager Walt Fehst reported staff met with two Columbia Heights residents who have
expressed a desire to conduct "Fire & Ice" a polar plunge event to be held at Silver Lake Beach
on February 141. Proceeds will go to SACA.
11. CITIZENS FORUM
Barb Kondrick -4141 Reservoir Blvd asked the council to consider moving the Citizen Forum
portion of the meeting to the beginning of the meeting in consideration for residents. Mayor
Peterson thanked Ms. Kondrick for her suggesting, noting the council will likely discuss the item
at a future worksession.
Page 6 of 8
12. ADJOURNMENT
Mayor Paterson again welcomed Councilmember Murzyn Jr. Residents were reminded to
remember our servicemen and women, and to try to do a random act of kindness.
Meeting adjourned at 7:52 p.m.
C
Respectively Submitted
Katie Bruno, Council Secretary /City Clerk
RESOLUTION NO. 2015-01
DESIGNATE OFFICIAL DEPOSITORIES FOR THE CITY OF COLUMBIA HEIGHTS
IT IS HEREBY RESOLVED, that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank are
hereby designated as depositories of the funds of this corporation.
IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this
corporation on deposit with said banks shall be signed by the following:
Mayor
City Manager
Treasurer- Finance Director
and that said banks are hereby fully authorized to pay and charge to the account of this corporation any checks,
drafts, or other withdrawal orders.
BE IT FURTHER RESOLVED, that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank are
hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money drawn
in this corporation's name, including those drawn to the individual order of any person or persons whose name or
names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signatures of
the following:
Mayor
City Manager
Treasurer - Finance Director
and that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank shall be entitled to honor and to
charge this corporation for all such checks, drafts or other orders, regardless of by whom or by what means the
facsimile signature or signatures thereon may have been affixed thereto, if such facsimile signature or signatures
resemble the facsimile specimens duly certified to or filed with the Banks by the Treasurer or other officer of his
corporation.
BE IT FURTHER RESOLVED, with respect to limited - purpose imprest bank accounts at Northeast Bank, the
applicable signatories in the foregoing part of this resolution, for both original and facsimile signatures, shall be
any two of the three persons listed above.
BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the City Council of the
corporation and certified to as governing the operation of this corporation's account(s) with it, be and are hereby
continued in full force and effect, except as the same may be supplemented or modified by the foregoing part of
this resolution.
BE IT FURTHER RESOLVED, that all transactions, if any, relating to deposits, withdrawals, re- discounts and
borrowings by or on behalf of this corporation with said banks prior to the adoption of this resolution be, and the
same hereby are, in all things ratified, approved and confirmed.
BE IT FURTHER RESOLVED, that any bank designated above as a depository, may be used as a depository for
investment purposes, so long as the investments comply with authorized investments as set forth in Minnesota
Statutes.
Page 7 of 8
BE IT FURTHER RESOLVED, that any brokerage firm with offices in the State of Minnesota may be used as a
depository for investment purposes so long as the investments comply with the authorized investments as set forth
in Minnesota Statutes.
RESOLUTION NO. 2015-02
ACCEPT CERTAIN DONATIONS RECEIVED BY THE CITY OF COLUMBIA HEIGHTS
WHEREAS, the City Of Columbia Heights has received the following donations;
BE IT HEREBY RESOLVED by the City Council of the City Of Columbia Heights, that the City of Columbia
Heights accepts these donations, subject to the donor - prescribed terms listed:
Date I Donor
Doc Ref
Amount
'Purpose
3/26/2014 CH ATHLETIC BOOSTERS CLUB
149826
5,500.00
Recreation
7/18/2014; COLUMBIA HEIGHTS ATHLE
151089
10,000.00
Recreation
11/7/2014 CH ATHLETIC BOOSTER CL
152449
10,000.00
Recreation
3/28/2014 Zallar,Barbara
149859
12.00
Senior
4 /1 /2014iTridgell,David
149887
15.00
Senior
5/22/2014 FRIENDS OF FRIDLEYSENIORS
150375
250.00
Senior
12/8/2014 LIGHTHOUSE OF COLUMBIA HEIGHTS
152716
28.00
Senior
6/3/2014 CH LIONS CLUB
150504
280.00
Jamboree
7/3 /2014 RECREATION
150883
400.00
Heights Idol
7/18/2014 PALS
151087
100.00
Fireworks
7/18/2014 COLUMBIA HEIGHTS LIONS
151088
750.00
Fireworks
27,335.00
6/10/2014 CENTERPOINT ENERGY
41800
2,500.00
Fire
9/29/2014 COLUMBIA HEIGHTS RENTAL
41911
162.00
Fire
6/2/2014 FRIENDS OF CH
41792
251.00
Library
7/1/2014 ANONYMOUS
41821
0.15
Library
7/14/2014 ANONYMOUS
41834
20.00
Library
9/22/2014 FRIENDS OF CH LIBRARY
41904
200.00
Library
12/29/2014 JOHN M. SUPER
42002
1,000.00
Library
1 /2 /2014''HANSEN,ROSALIE
41641
100.00
Parks
10/1/2014 COLUMBIA HEIGHTS LIONS
41913
800.00
Parks
5,033.15
32,368.15
RESOLUTION 2015- 03
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA
AUTHORIZING APPLICATION FOR 2015 ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) FUNDING FOR THE PURPOSE OF PROVIDING CLEAN -UP OF CONTAMINATED
SITES /BROWNFIELDS IN THE AMOUNT OF $300,000; AND FURTHERMORE, TO SUBMIT SAID
APPLICATION TO ANOKA COUNTY
WHEREAS, the next step in the redevelopment of these sites is environmental remediation and soils
corrections with estimated cost as detailed in the grant submission, and
WHERAS, the City has identified goals and objectives through the EDA to continue efforts to improve
the Central Avenue and other business corridors, and
Page 8 of 8
WHEREAS, the City is seeking Community Development Block Grant (CDBG) funds in an amount up
to $300,000 for Clean -up of Contaminated Sites /Brownfields at 3927 & 3939 Central Avenue, and
WHEREAS, the Clean -up of Contaminated Sites /Brownfields is listed as a high priority in the County's
five year plan, and
WHEREAS, the use of CDBG grants are consistent with the program's national objective of slum /blight
removal, and
NOW, THEREFORE BE IT RESOLVED that the City of Columbia Heights acts as the legal sponsor for
the 2015 Community Development Block Grant Program to be submitted by January 16, 2015; and
BE IT FURTHER RESOLVED that the City of Columbia Heights has the legal authority to apply for
financial assistance, and the institutional, managerial, and financial capability to ensure adequate project
administration; and
BE IT FURTHER RESOLVED that the City of Columbia Heights has not violated any federal, state, or
local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or unlawful or corrupt
practice; and
BE IT FURTHER RESOLVED that the City Manager or as required, and the Mayor, is hereby authorized
to execute such agreements as are necessary to implement the project(s) on behalf of the applicant; and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Columbia Heights,
Minnesota has authorized staff to submit an application for $300,000 for Clean -up of Contaminated
Sites /Brownfields at 3927 & 3939 Central Avenue