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HomeMy WebLinkAbout01-12-20157191TCOLIOTTIBIA COUNCIL CITY JANuARY 12, 2015 THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON MONDAY JANUARY 12, 2015 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA 1.CALL TO ORDER Mayor Peterson called the meeting to order at 7:01 pm. 2.ROLL CALL Present: Mayor Peterson, Councilmembers Nawrocki, Schmitt, Williams and Murzyn. Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Kevin Hansen, Director of Public Works; Joe Kloiber, Finance Director; Loren Wickham, Community Development Director; Katie Bruno, Council Secretary 1INVOCATION Invocation provided by Dan Thompson, Heights Church 4.OATH OF OFFICE /PLEDGE OF ALLEGIANCE - Oath of Office was administered to Mayor Gary Peterson and Councilmembers Schmitt and Murzyn. The Pledge of Allegiance was recited. 5.ADDITIONS /DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) Councilmember Schmitt announced that the Columbia Academy Robotics Team will be competing on Saturday January 17th 10:00 -5:30 at the Columbia Academy. Residents were encouraged to attend. 6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS Councilmember Schmitt announced that the Columbia Academy Robotics Team will be competing on Saturday January 17th 10:00 -5:30 at the Columbia Academy. Residents were encouraged to attend. 7.CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of December 8, 2014. MOTION: Approve the worksession minutes of January 5, 2015 Page 2 of 8 B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the EDA minutes of November 3, 2014. MOTION: Move to accept the Public Arts Commission minutes of October 28, 2014. MOTION: Move to accept the Library Board minutes of December 3, 2014. MOTION: Move to accept the Traffic Commission minutes of January 5, 2015. C. Designation of Legal Newspaper for 2015. MOTION: to designate the Sun Focus News as the City of Columbia Heights official legal newspaper for 2015. D. Adopt Resolution 2015 -001, being a resolution designating official depositories for the City of Columbia Heights. *Removed for discussion. E. Adopt Resolution 2015 -002, being a resolution to accept certain donations received by the City of Columbia Heights. MOTION: Move to waive the reading of Resolution 2015 -002, there being ample copies available to the public. MOTION: Move to adopt Resolution 2015 -002, being a resolution to accept certain donations received by the City of Columbia Heights. F. Appointments to HRA and EDA vacant positions. MOTION: Move to approve the mayor's appointment of Donna Schmitt, John Murzyn, Jr. and Tami Diehm to the vacant HRA positions. MOTION: Move to approve the mayor's appointment of Mayor Peterson, Donna Schmitt and John Murzyn, Jr. to the vacant EDA positions. G. Appointments to Columbia Heights Volunteer Firefighters Relief Association board of trustees for 2015. MOTION: Move to appoint Councilmember John Murzyn, Jr. and City Manager Walt Fehst to the Columbia Heights Volunteer Firefighters Relief Association Board of Trustees for 2015. H. Appointment of Council Liaisons and Staff Assignments to City Boards & Commissions and External Boards. *Removed for discussion. I. Appointment of volunteers to serve on the Library Design Task Force *Removed for discussion. J. Install Yield Signs On Washington St and 42nd Ave, i e lding traffic on Washington Street MOTION: Move to install two -way "YIELD" signs on Washington Street and 42nd Avenue, yielding north and south bound traffic on Washington Street, as recommended by the Traffic Commission. K. Accept feasibility report for Chatham lift station MOTION: Move to accept the Feasibility Report for Chatham Lift Station Improvements, City Project No. 1414, and order preparation of final plans and specifications. Page 3 of 8 L. Acceptance of final bark plans and authorization to seek bids for LaBelle park improvements *Removed for discussion. M. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for January 12, 2015. N. Public Works Blanket Orders For 2015 Purchases MOTION: Move for approval to authorize staff to process blanket purchase orders in an amount not to exceed the 2015 budget amounts for: - De -icing salt for salt /sanding operations purchased off the State of Minnesota Purchasing Contract. Fuel (unleaded and diesel) for City vehicles from the State of Minnesota Purchasing Contract and the Anoka County Cooperative Agreement. Bituminous asphalt for patching /paving City streets and alleys from Compass Materials, or City of St. Paul, or T.A. Schifsky & Son's. Curb stop and service repairs, for delinquent accounts and foreclosed properties. O. Consideration of Resolution 2015 -03 authorizing CDBG grant application for Clean -up of Contaminated Sites /Brownfields at 3927 & 3939 Central Avenue MOTION: Move to waive the reading of Resolution 2015 -03, there being ample copies available to the public MOTION: Move to approve Resolution 2015 -03, authorizing staff to apply for CDBG funds for Clean -up of Contaminated Sites /Brownfields at 3927 & 3939 Central Avenue NE P. Payment of Bills *Removed for discussion. Councilmember Nawrocki requested that the following items be removed from the Consent Agenda for Discussion: D, H, I, L, and P. Motion by Councilmember Williams, seconded by Councilmember Schmitt to approve Consent Agenda items A, B, C, E, F, G, J,, K, M. N and O. All Ayes, Motion Carried. Councilmember Nawrocki requested that the following items be removed from the Consent Agenda for Discussion: D. Adopt Resolution 2015 -001, being a resolution designating official depositories for the City of Columbia Heights. Councilmember Nawrocki questioned if Wells Fargo has a branch located in Columbia Heights. Finance Director Joe Kloiber commented that there is not a Wells Fargo in the City. Kloiber reported that there are particular services that are best serviced by certain banks. Councilmember Nawrocki requested the City consider Financial One Credit Union, as he would like to do business with a local business. City Manager Fehst stated he will check the requirements of the state pertaining to credit unions, and report the findings to the council. Motion by Councilmember Williams, seconded by Councilmember Schmitt to waive the reading of Resolution 2015 -001, there being ample copies available to the public. All Ayes, Motion Carried. Page 4 of 8 Motion by Councilmember Williams, seconded by Councilmember Schmitt to adopt Resolution 201 5 -001, being a resolution designating official depositories for the City of Columbia Heights. All Ayes, Motion Carried. H. Appointment of Council Liaisons and Staff Assignments to City Boards & Commissions and External Boards. City Clerk, Katie Bruno distributed an updated list of assignments, noting that Mayor Peterson would serve as liaison to the Parks & Recreation Commission, and Councilmember Schmitt would serve as liaison to the school district. Councilmember Nawrocki asked about the telecommunication commission. City Manager Fehst explained that commission is no longer active. Councilmember Schmitt suggested that councilmember Nawrocki be appointed to the commission in the event it becomes active again. Motion by Councilmember Williams, seconded by Councilmember Schmitt to approve the recommended listing of Council /Staff Assignments. All Ayes, Motion Carried. I. Appointment of volunteers to serve on the LibrM Design Task Force. Councilmember Nawrocki made a motion to appoint Bob Odden to the Task Force. City Manager Fehst noted that Mr. Odden did not submit an application. Councilmember Nawrocki made a motion to appoint Tim Utz to the Task Force. Mayor Peterson explained this was discussed at a recent worksession, where it was determined to have eleven members on the task force. Motion failed for lack of a second. Motion by Councilmember Schmitt, seconded by Councilmember Williams to appoint the eleven recommended applicants to the Library Design Task Force. All Ayes, Motion Carried, L. Acceptance of final park plans and authorization to seek bids for LaBelle park improvements. Councilmember Nawrocki stated that he is opposed to the cost of the proposed project. Director of Public Works, Kevin Hansen reported that in 2012 the Council authorized the improvements as part of a master plan. Hansen reported that a portion of the project is funded through the MWMO ($250,000.) Motion by Councilmember Schmitt, seconded by Councilmember Murzyn, Jr. to accept the Final Park Plan(s) prepared by WSB and Associates for LaBelle Park and authorize the advertisement of public bids, City project 1306. 4 Ayes, 1 Nay, Motion carried. Ayes; Mayor Peterson, Councilmembers Schmitt, Murzyn, Jr., and Williams. Nay: Councilmember Nawrocki Manager Fehst commended Councilmember Schmitt and Director Hansen for the diligence in working with the MWMO for additional funding. P. Payment of Bills Councilmember Nawrocki questioned a payment of $327.00 to Graphic Shop Inc. noting that the City is in the process of developing a new logo, and it may have been wise to wait. Page 5 of 8 City Manager Fehst explained that the rebranding is expected to be a five -ten year process. Director Hansen stated that all city vehicles are required to have city identifiers in either text or logo. Councilmember Nawrocki motioned for the item to be removed. Hansen reported the item has already been paid for out of the approved 2014 budget. Motion by Councilmember Williams, seconded by Councilmember Schmitt to approve that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 154940 through 155370 in the amount of $ 1,915,959.71 All Ayes, Motion Carried. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations a. Award Bid For Jackson Pond Director of Public Works Kevin Hansen reported that this is a re -bid; noting original bids were rejected based on the cost. The re -bids were very good; staff recommends accepting the bid and awarding contracts to Peterson Companies. Nawrocki questioned the amount of outside funding. Hansen reported that $800,000 of the proposed $949,000 is from outside sources. Motion by Councilmember Williams, seconded by Councilmember Nawrocki to accept bids and award the contract for the 2014 Storm Sewer Improvement Project, City Project No. 1308, to Peterson Companies, Inc. of Chisago City, Minnesota based upon their low, qualified responsible bid in the amount of $949,144.74 with funds to be appropriated from Fund 653 -51308 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. All ayes, Motion Carried. C. New Business and Reports a. Appointment of Council President for 2015 Motion by Mayor Peterson, seconded by Councilmember Williams to appoint Councilmember Nawrocki as Council President for 2015. 10. ADMINISTRATIVE REPORTS City Manager City Manager Walt Fehst reported staff met with two Columbia Heights residents who have expressed a desire to conduct "Fire & Ice" a polar plunge event to be held at Silver Lake Beach on February 141. Proceeds will go to SACA. 11. CITIZENS FORUM Barb Kondrick -4141 Reservoir Blvd asked the council to consider moving the Citizen Forum portion of the meeting to the beginning of the meeting in consideration for residents. Mayor Peterson thanked Ms. Kondrick for her suggesting, noting the council will likely discuss the item at a future worksession. Page 6 of 8 12. ADJOURNMENT Mayor Paterson again welcomed Councilmember Murzyn Jr. Residents were reminded to remember our servicemen and women, and to try to do a random act of kindness. Meeting adjourned at 7:52 p.m. C Respectively Submitted Katie Bruno, Council Secretary /City Clerk RESOLUTION NO. 2015-01 DESIGNATE OFFICIAL DEPOSITORIES FOR THE CITY OF COLUMBIA HEIGHTS IT IS HEREBY RESOLVED, that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank are hereby designated as depositories of the funds of this corporation. IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this corporation on deposit with said banks shall be signed by the following: Mayor City Manager Treasurer- Finance Director and that said banks are hereby fully authorized to pay and charge to the account of this corporation any checks, drafts, or other withdrawal orders. BE IT FURTHER RESOLVED, that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank are hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money drawn in this corporation's name, including those drawn to the individual order of any person or persons whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signatures of the following: Mayor City Manager Treasurer - Finance Director and that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank shall be entitled to honor and to charge this corporation for all such checks, drafts or other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have been affixed thereto, if such facsimile signature or signatures resemble the facsimile specimens duly certified to or filed with the Banks by the Treasurer or other officer of his corporation. BE IT FURTHER RESOLVED, with respect to limited - purpose imprest bank accounts at Northeast Bank, the applicable signatories in the foregoing part of this resolution, for both original and facsimile signatures, shall be any two of the three persons listed above. BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the City Council of the corporation and certified to as governing the operation of this corporation's account(s) with it, be and are hereby continued in full force and effect, except as the same may be supplemented or modified by the foregoing part of this resolution. BE IT FURTHER RESOLVED, that all transactions, if any, relating to deposits, withdrawals, re- discounts and borrowings by or on behalf of this corporation with said banks prior to the adoption of this resolution be, and the same hereby are, in all things ratified, approved and confirmed. BE IT FURTHER RESOLVED, that any bank designated above as a depository, may be used as a depository for investment purposes, so long as the investments comply with authorized investments as set forth in Minnesota Statutes. Page 7 of 8 BE IT FURTHER RESOLVED, that any brokerage firm with offices in the State of Minnesota may be used as a depository for investment purposes so long as the investments comply with the authorized investments as set forth in Minnesota Statutes. RESOLUTION NO. 2015-02 ACCEPT CERTAIN DONATIONS RECEIVED BY THE CITY OF COLUMBIA HEIGHTS WHEREAS, the City Of Columbia Heights has received the following donations; BE IT HEREBY RESOLVED by the City Council of the City Of Columbia Heights, that the City of Columbia Heights accepts these donations, subject to the donor - prescribed terms listed: Date I Donor Doc Ref Amount 'Purpose 3/26/2014 CH ATHLETIC BOOSTERS CLUB 149826 5,500.00 Recreation 7/18/2014; COLUMBIA HEIGHTS ATHLE 151089 10,000.00 Recreation 11/7/2014 CH ATHLETIC BOOSTER CL 152449 10,000.00 Recreation 3/28/2014 Zallar,Barbara 149859 12.00 Senior 4 /1 /2014iTridgell,David 149887 15.00 Senior 5/22/2014 FRIENDS OF FRIDLEYSENIORS 150375 250.00 Senior 12/8/2014 LIGHTHOUSE OF COLUMBIA HEIGHTS 152716 28.00 Senior 6/3/2014 CH LIONS CLUB 150504 280.00 Jamboree 7/3 /2014 RECREATION 150883 400.00 Heights Idol 7/18/2014 PALS 151087 100.00 Fireworks 7/18/2014 COLUMBIA HEIGHTS LIONS 151088 750.00 Fireworks 27,335.00 6/10/2014 CENTERPOINT ENERGY 41800 2,500.00 Fire 9/29/2014 COLUMBIA HEIGHTS RENTAL 41911 162.00 Fire 6/2/2014 FRIENDS OF CH 41792 251.00 Library 7/1/2014 ANONYMOUS 41821 0.15 Library 7/14/2014 ANONYMOUS 41834 20.00 Library 9/22/2014 FRIENDS OF CH LIBRARY 41904 200.00 Library 12/29/2014 JOHN M. SUPER 42002 1,000.00 Library 1 /2 /2014''HANSEN,ROSALIE 41641 100.00 Parks 10/1/2014 COLUMBIA HEIGHTS LIONS 41913 800.00 Parks 5,033.15 32,368.15 RESOLUTION 2015- 03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA AUTHORIZING APPLICATION FOR 2015 ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING FOR THE PURPOSE OF PROVIDING CLEAN -UP OF CONTAMINATED SITES /BROWNFIELDS IN THE AMOUNT OF $300,000; AND FURTHERMORE, TO SUBMIT SAID APPLICATION TO ANOKA COUNTY WHEREAS, the next step in the redevelopment of these sites is environmental remediation and soils corrections with estimated cost as detailed in the grant submission, and WHERAS, the City has identified goals and objectives through the EDA to continue efforts to improve the Central Avenue and other business corridors, and Page 8 of 8 WHEREAS, the City is seeking Community Development Block Grant (CDBG) funds in an amount up to $300,000 for Clean -up of Contaminated Sites /Brownfields at 3927 & 3939 Central Avenue, and WHEREAS, the Clean -up of Contaminated Sites /Brownfields is listed as a high priority in the County's five year plan, and WHEREAS, the use of CDBG grants are consistent with the program's national objective of slum /blight removal, and NOW, THEREFORE BE IT RESOLVED that the City of Columbia Heights acts as the legal sponsor for the 2015 Community Development Block Grant Program to be submitted by January 16, 2015; and BE IT FURTHER RESOLVED that the City of Columbia Heights has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate project administration; and BE IT FURTHER RESOLVED that the City of Columbia Heights has not violated any federal, state, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or unlawful or corrupt practice; and BE IT FURTHER RESOLVED that the City Manager or as required, and the Mayor, is hereby authorized to execute such agreements as are necessary to implement the project(s) on behalf of the applicant; and NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Columbia Heights, Minnesota has authorized staff to submit an application for $300,000 for Clean -up of Contaminated Sites /Brownfields at 3927 & 3939 Central Avenue