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HomeMy WebLinkAboutOct 28, 2014 min HOUSING & REDEVELOPMENT AUTHORITY MINUTES OF THE MEETING OF OCTOBER 28, 2014 1.Call to order – The meeting was called to order by Chair Diehm at 7:00 pm. 2.Roll Call – Members present: Bruce Nawrocki, Gary Peterson, Donna Schmitt, Tammera Diehm, and Rheta Nelson. Members absent: Bobby Williams Staff Present: Executive Director-Walt Fehst, Community Development Director-Joseph Hogeboom, Asst. Community Development Director-Loren Wickham, and Secretary-Shelley Hanson. CommonBond Staff- Laura Frost and Jenn Votta 3.Pledge of Allegiance – Recited CONSENT AGENDA 4.Approve Minutes of July 22, 2014. 5.Resolution 2014-09: Approve Financial Reports and Payment of Bills for July, August, and September 2014. Questions from members: There were no questions from the members regarding the information provided. Motion by Peterson, seconded by Schmitt, to approve items on the Consent Agenda as presented. All ayes. MOTION PASSED. HRA RESOLUTION 2014-09 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR JULY, AUGUST AND SEPTEMBER, 2014 AND PAYMENT OF BILLS FOR THE MONTHS OF JULY, AUGUST, AND SEPTEMBER 2014 WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and HRA Minutes Page 2 October 28, 2014 WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of July, August and September 2014 and the list of bills for the months of July, August, and September 2014 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this 28th day of October 2014. MOTION BY: Peterson SECONDED BY: Schmitt AYES: All ayes __________________________________ Chair Attest by: ________________________________________ Shelley Hanson, Secretary BUSINESS ITEM 6Report of Management Company . Frost stated that all of the major projects have been completed (i.e. elevator upgrades and fire panel). There is still some minor painting that is being finished. She reported that 97 units out of 101 units in the north building are filled, with 2 applicants in process and 3 more appointments scheduled. And 42 of the 46 units in the south building are filled with a new tenant scheduled to move in in December. Frost went on to say that they have contracted for this year’s snow removal and have completed the budget for 2015. She told members that costs came in under budget for 2014. HRA Minutes Page 3 October 28, 2014 Schmitt asked Frost what projects she hoped could be accomplished before Aeon takes over. Frost said that most of the capital improvements projects have been done. Hogeboom told Schmitt and the other members that if she was referring to the funds in the Reserve balance, that Aeon has been meeting with their attorney to see how those funds can be used that will be approved by HUD. 7.Approval of Parkview Villa North 2015 Budget-Resolution 2014-10 A brief summary was provided for the record about Parkview Villa North (PVN) which consists of 101 th units of public housing, located at 965 40 Avenue Northeast. PVN serves seniors and disabled persons. PVN was constructed in 1975 with funds from the U.S. Department of Housing and Urban Development. CommonBond Housing provides management services to PVN. Expenditures Frost explained that the proposed 2015 budget for PVN is $463,615 and reflects a decrease of $134,636 from the FY2014 budget. The decrease is due to only calculating six months of management fees into the budget. She said a couple line items were lowered based on the actual costs incurred over the last couple years. Revenues The total proposed 2015 revenue for PVN is $466,125 and is a decrease of $100,000 in income from the FY2015 budget. The reduction is caused by an anticipated reduction in the operating subsidy from HUD. Capital Improvement Plan The apartment modernization capital improvement plans previously developed will continue to be implemented until the property sale is finalized. Staff recommends adopting Resolution 2014-10 approving the 2015 PVN Budget. Questions from members: Diehm stated that she thought the summary provided was detailed and did a good job explaining the changes. Schmitt asked how outside maintenance costs are split between the two buildings. Frost said that any expenses that affect both buildings are divided on a 69% / 31% split between the two. Nawrocki stated that he couldn’t read the reports because the print was too small, and therefore could not vote to approve the budgets at this time. Fehst asked if anyone had a magnifying glass Mr. Nawrocki could use to view the figures. Shirley Benitez went and got one. Fehst then asked that future reports be provided in print large enough to read and suggested that since the agendas are sent out several days prior to the meeting, if members have an issue that they contact staff to get copies that are enlarged prior to the meeting. HRA Minutes Page 4 October 28, 2014 Motion by Peterson, seconded by Schmitt, to waive the reading of Resolution 2014-10 and 2014-11, there being ample copies available to the public. Roll Call: Ayes- Nelsen, Schmitt, Peterson, Diehm. Nays- Nawrocki. MOTION PASSED. Motion by Peterson, seconded by Schmitt, to adopt Resolution 2014-10, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2015 Parkview Villa North Budget of $463,615 and recommending this to the City Council for approval. Roll Call: Ayes- Nelsen, Schmitt, Peterson, Diehm. Nays- Nawrocki. MOTION PASSED. HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS HRA RESOLUTION 2014-10 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT (HRA) ADOPTING THE 2015 BUDGET FOR PARKVIEW VILLA NORTH BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, Parkview Villa North, a 101 unit rental apartment building, was constructed in 1975 for the purpose of providing affordable housing to seniors and disabled persons. NOWTHEREFORE BE IT RESOLVED, BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2015 Parkview Villa North budget of $463,615 The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance Director of the City of Columbia Heights, Minnesota. th APPROVED THIS 28 DAY OF OCTOBER, 2014. Motion By: Peterson Seconded by: Schmitt Roll Call: Ayes-Nelsen, Schmitt, Peterson, Diehm Nays-Nawrocki ____________________________ _____________________________ Tammera Diehm, Chair Walter R. Fehst, Executive Director HRA Minutes Page 5 October 28, 2014 8.Approval of Parkview Villa South 2015 Budget-Resolution 2014-11 Hogeboom explained that Parkview Villa South (PVS) is a 45 unit apartment building located at 965 th 40 Avenue Northeast. PVN serves seniors and disabled persons. PVS serves seniors who are age 55 or greater. PVS was constructed in 1991. CommonBond Housing provides management services to PVS. Expenditures The proposed 2015 budget for PVS is $253,060 and reflects a decrease of $21,790 from the FY2014 budget. The decrease is due to only calculating six months of management fees into the budget. CommonBond answered questions regarding the budget at the meeting. Revenues Total proposed 2015 revenue for PVS is $318,394 and is a decrease of $2,306 in income from the FY2015 budget. Capital Improvement Plan The apartment modernization capital improvement plans previously developed will continue to be implemented until the property sale is finalized. Staff recommends adopting Resolution 2014-11 approving the 2015 PVS Budget. Questions from members: Again, Mr. Nawrocki went on record to state he could not vote on something he could not see. Motion by Peterson, seconded by Schmitt, to adopt Resolution 2014-11, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2015 Parkview Villa South Budget of $318,394 and recommending this to the City Council for approval. Roll Call: Ayes- Nelsen, Schmitt, Peterson, Diehm. Nays- Nawrocki. MOTION PASSED. HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS HRA RESOLUTION 2014-11 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT (HRA) ADOPTING THE 2015 BUDGET FOR PARKVIEW VILLA SOUTH BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, THE City had constructed in 1991 Parkview Villa South (PVS), a 45 unit rental apartment building, for the purpose of providing housing for seniors age 55 and older. HRA Minutes Page 6 October 28, 2014 NOWTHEREFORE BE IT RESOLVED, BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2015 Parkview Villa South budget of $318,394. The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance Director of the City of Columbia Heights, Minnesota. th APPROVED THIS 28 DAY OF OCTOBER, 2014. Attest by: __________________________ ______________________________ Walter R. Fehst, Executive Director Tammera Diehm, Chair 9.Resident Council Minutes Copies of the minutes were provided in the packets for the members to review. Rheta Nelsen announced that Hospice will be hosting a Celebration of Life for Lyn Miner who recently passed th away. The Celebration will be held on Sunday, November 16 at 2 pm at Parkview. She was a 10 year resident who was an active member of their community. 10.Citizens Forum Shirley Benitez #324-asked if Aeon is taking over management at the end of December when CommonBond’s contract ends. Hogeboom explained that Aeon had explored that idea but due to certain reporting requirements that are necessary for HUD as Parkview is a Public Housing Facility, we will be working with CommonBond to extend their contract through the closing of the building. CommonBond is proficient in doing the HUD reports, so it makes sense we work out an agreement with them until the sale is complete. Diehm expressed her appreciation for the good work CommonBond has done managing the building and for their cooperation during the sale process and the eventual transition. She thinks they have done a wonderful job since taking over the management of the building. Connie Chenne #608-asked how the sale will affect their leases. Hogeboom explained that Aeon will be meeting with residents to explain what it will mean to them, but assured them that it won’t affect the rents they are paying for a couple years and that no one will be asked to leave due to the transfer of ownership. He stated that the north building is now a Public Housing facility and is subsidized by HUD. He said the building will no longer be considered Public Housing after the sale is complete but will remain as subsidized housing in a different manner. He went on to explain that the south building is not considered Public Housing and that Aeon will hold meetings with those residents also, but no immediate changes are expected. HRA Minutes Page 7 October 28, 2014 11.Administrative Update Aeon Purchase Update-Hogeboom briefly updated members regarding the on-going process for the sale of Parkview Villa to Aeon. He reported that Kennedy & Graven has reviewed all the documents and that final negotiations should start in the next couple of weeks. It is anticipated that the closing should take place in May 2015. Thank you to Chair Diehm-Staff took this opportunity to thank Tammi Diehm for her years of service to the City as a Councilperson and Chair of the HRA. Fehst stated that he has enjoyed working with Diehm over the years as both a HRA member, EDA member, and Council person. He is hoping that she will consider staying on as an HRA member even though she will not be a council person after year end. Peterson also thanked Diehm for her service to our community over the last 12 years. He thought she made valuable contributions through her insight and expertise and was a problem solver who worked well with others in a respectful way. Fehst reminded the residents of the upcoming election and the importance of exercising their right to vote. He stated that local residents will also be voting on a referendum for a new Library. He told th residents that the most favorable location for the Library thus far is the old Burger King site on 39 and Central. Diehm thanked everyone for their good wishes and kind words. She stated the next regular meeting would be in January. The meeting was adjourned at 7:27 pm. Respectfully submitted, Shelley Hanson, Secretary