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01-12-2015 Regular Meeting
CITY OF COLUMBIA HEIGHTS 59040"' Avenue NC, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 Visit our websiteat.- www.ci.columbia -h eights. inn. us Mayor Gary L. Peterson Councilmembers Robert A. Williams Bruce Naivrocki Donna Schmitt John Murzyn, Jr. City Manager Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday January 12, 2015 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heialits. Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only) 1.CALL TO ORDER 2.ROLL CALL 1INVOCATION Invocation provided by Dan Thompson, Heights Church 4.OATH OF OFFICE/PLEDGE OF ALLEGIANCE 5.ADDITIONS /DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS 7.CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of December 8, 2014. Pg s MOTION: Approve the worksession minutes of January 5, 2015 Pg 21 B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the EDA minutes of November 3, 2014. Pg 24 MOTION: Move to accept the Public Arts Commission minutes of October 28, 2014. Pg 34 MOTION: Move to accept the Library Board minutes of December 3, 2014. Pg 36 MOTION: Move to accept the Traffic Commission minutes of January 5, 2015. Pg 38 C. Designation of Legal Newspaper for 2015. MOTION: to designate the Sun Focus News as the City of Columbia Heights official legal Pg 42 newspaper for 2015. Cit; Council Agenda Monday January 12, 2015 Page 2 of 4 D. Adopt Resolution 2015 -001 being a resolution designating official depositories for the City Pg 43 of Columbia Heights. MOTION: Move to waive the reading of Resolution 2015 -001, there being ample copies available to the public. MOTION: Move to adopt Resolution 2015 -001, being a resolution designating official depositories for the City of Columbia Heights. E. Adopt Resolution 2015 -002 being a resolution to accept certain donations received by the Pg 46 City of Columbia Heights. MOTION: Move to waive the reading of Resolution 2015 -002, there being ample copies available to the public. MOTION: Move to adopt Resolution 2015 -002, being a resolution to accept certain donations received by the City of Columbia Heights. F. Appointments to HRA and EDA vacant positions Pg 48 MOTION: Move to approve the mayor's appointment of Donna Schmitt, John Murzyn, Jr. and Tami Diehm to the vacant HRA positions. MOTION: Move to approve the mayor's appointment of Mayor Peterson, Donna Schmitt and John Murzyn, Jr. to the vacant EDA positions. G. Appointments to Columbia Heights Volunteer Firefighters Relief Association board of Pg 49 trustees for 2015. MOTION: Move to appoint Councilmember John Murzyn, Jr. and City Manager Walt Fehst to the Columbia Heights Volunteer Firefighters Relief Association Board of Trustees for 2015. H. Appointment of Council Liaisons and Staff Assignments to City Boards & Commissions and pg 50 External Boards. MOTION: To approve the recommended listing of Council /Staff Assignments. Appointment of volunteers to serve on the Library Design Task Force MOTION: Move to appoint the eleven recommended applicants to the Library Design Task Pg 52 Force. J. Install Yield Signs On Washington St and 42nd Ave yielding traffic on Washington Street Pg 53 MOTION: Move to install two -way "YIELD" signs on Washington Street and 42nd Avenue, yielding north and south bound traffic on Washington Street, as recommended by the Traffic Commission. K. Accept feasibility report for Chatham lift station Pg 54 MOTION: Move to accept the Feasibility Report for Chatham Lift Station Improvements, City Project No. 1414, and order preparation of final plans and specifications. L. Acceptance of final park plans and authorization to seek bids for LaBelle park improvements Pg 91 MOTION: Move to accept the Final Park Plan(s) prepared by WSB and Associates for LaBelle Park and authorize the advertisement of public bids, City project 1306. City Council Agenda Monday January 12, 2015 Page 3 of 4 M. Approve Business License Applications Pg 92 MOTION: Move to approve the items as listed on the business license agenda for January 12, 2015. N. Public Works Blanket Orders For 2015 Purchases Pg 94 MOTION: Move for approval to authorize staff to process blanket purchase orders in an amount not to exceed the 2015 budget amounts for: - De -icing salt for salt /sanding operations purchased off the State of Minnesota Purchasing Contract. - Fuel (unleaded and diesel) for City vehicles from the State of Minnesota Purchasing Contract and the Anoka County Cooperative Agreement. - Bituminous asphalt for patching /paving City streets and alleys from Compass Materials, or City of St. Paul, or T.A. Schifsky & Son's. - Curb stop and service repairs, for delinquent accounts and foreclosed properties. O. Consideration of Resolution 2015 -03 authorizing CDBG grant application for Clean-up of Pg 95 Contaminated SitesBrownfields at 3927 & 3939 Central Avenue MOTION: Move to waive the reading of Resolution 2015 -03, there being ample copies available to the public MOTION: Move to approve Resolution 2015 -03, authorizing staff to apply for CDBG funds for Clean -up of Contaminated SitesBrownfields at 3927 & 3939 Central Avenue NE P. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Pg 97 Council has received the list of claims paid covering check number 154940 through 155370 in the amount of $ 1,915,959.71 MOTION: Move to approve the Consent Agenda items. 8. PUBLIC HEARINGS 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations a. Award Bid For Jackson Pond Pg 112 MOTION: Move to accept bids and award the contract for the 2014 Storm Sewer Improvement Project, City Project No. 1308, to Peterson Companies, Inc. of Chisago City, Minnesota based upon their low, qualified responsible bid in the amount of $949,144.74 with funds to be appropriated from Fund 653 - 51308 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. C. New Business and Reports a. Appointment of Council President for 2015 MOTION: Motion to appoint a Council President for 2015. Pg 115 City Council Agenda Monday January 12, 2015 Page 4 of 4 10. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 11. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his /her name and address for the record. 12. ADJOURNMENT Walt Fehst, City Manager OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING DECEMBER 8, 2014 THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON MONDAY DECEMBER 8, 2014 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA 1.CALL TO ORDER Mayor Peterson called the meeting to order at 7:01 pm. 2.ROLL CALL Present: Mayor Peterson, Councilmembers Nawrocki, Schmitt, Williams and Diehm Also Present: Kelli Bourgeois, HR Director/ Assistant to the City Manager; Jim Hoeft, City Attorney; Kevin Hansen, Director of Pubic Works; Scott Nadeau, Police Chief, Gary Gorman, Fire Chief; Renee Dougherty, Library Director; Joe Kloiber, Finance Director; Joseph Hogeboom, Community Development Director; Elizabeth Holmbeck, Associate Planner; Katie Bruno, Council Secretary 1INVOCATION Invocation provided by Max Richter, Community United Methodist Church 4.PLEDGE OF ALLEGIANCE - Recited 5.ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION ANNOUNCEMENTS, GUESTS Mayor Peterson thanked Councilmember Diehm for her twelve years of dedicated service. A plaque of appreciation was presented. Councilmember Diehm thanked the Mayor and council, noting it has been an honor to serve the citizens. Councilmember Nawrocki commended Diehm for her service. Mayor Peterson thanked Sun Focus reporter Kassie Peterman for her committed service in covering the news and events throughout the City. 7.CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of November 24, 2014. MOTION: Move to approve the minutes of the City Council Public Improvement Hearing — 2015 Seal Coat meeting of December 1, 2014. *Removed for discussion Page 2 of ] 6 MOTION: Move to approve the minutes of the City Council Public Improvement Hearing — 2015 Street Rehabilitation meeting of December 1, 2014. MOTION: Move to approve the minutes of the City Council Public Improvement Hearing — 2015 State Aid Street Rehabilitation Program meeting of December 1, 2014. MOTION: Move to approve the minutes of the City Council Worksession of December 1, 2014. B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the Planning & Zoning commission minutes from December 2, 2014. MOTION: Move to accept the Library Board minutes from November 5, 2014, C. Approval of the attached list of rental housing licenses MOTION: Move to approve the items listed for rental housing license applications for December 8, 2014 in that they have met the requirements of the Property Maintenance Code. D. Adopt resolution 2014 -92 establishing senior citizens or retired & disabled persons hardship special assessment deferral. *Removed for discussion E. Authorize School Liaison Officer Contract with CH School District for 2015 MOTION: Move to authorize the Mayor and Police Chief to enter into a Joint Powers agreement with Columbia Heights Public Schools for the provision of a Police School Liaison Officer program as stipulated in the Joint Powers Agreement for the period of January 1 through December 31, 2015. F. Consideration of Water Main Cleaning and Lining Program: Program Areas *Removed for discussion G. Consideration of Huset Park Splash Pad: Consultant Proposals *Removed for discussion H. Authorization of I -I Program for Collection District 3: Service Line Televising *Removed for discussion I. Adopt Resolution 2014 -93 Establishing 3939 Central Avenue as the New Libra , Site *Removed for discussion J. Authorize Staff to Seek Proposals for Consultant Services for the New City Library Architectural, Geo- Technical, and Site /Civil *Removed for discussion K. Authorization to Seek Bids for 2015 Seal Coat Program — Zone 7A MOTION: Move to authorize staff to seek bids for the 2015 Seal Coat Program, City Project 1301. L. Consideration of Extension of GIS Range Rider Contract MOTION: Move to approve a one -year extension to the GIS Joint Powers Agreement in the amount of $17,775; and, authorize the Mayor and City Manager to enter into an agreement for the same. M. Appointments to the Park & Recreation Commission and the Public Arts Commission MOTION: Move to appoint Bruce Evans to the Park & Recreation Commission to fill vacancy through April 1, 2016 and Jennifer Tuder to the Public Arts Commission to fill a vacancy. N. Resolution Adopting The 2015 -2016 Snow And Ice Control Policy *Removed for discussion Page 3 of 16 O. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for December 8, 2014, as presented. P. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 154782 through 154939 in the amount of $383,455.63. Councilmember Nawrocki requested that the following items be removed from the Consent Agenda for Discussion: A, D, F,G,H,I,J and N. Motion by Councilmember Diehm , seconded by Councilmember Williams to approve Consent Agenda items B, C, E, K, L, M, O and P All Ayes, Motion Carried. Councilmember Nawrocki requested that the following items be removed from the Consent Agenda for Discussion: A. Approve Minutes of the City Council Councilmember Nawrocki requested the assessment amount be included in the minutes. Director of Public Works, Kevin Hansen clarified the estimated assessments were included in the feasibility report and in the resolution that ordered the improvement. The actual assessment amount will be set at the time of the assessment hearing. Motion by Councilmember Williams, seconded by Councilmember Schmitt to approve the minutes of the City Council Public Improvement Hearing — 2015 Seal Coat meeting of December 1, 2014. All Ayes, Motion Carried. D. Adopt resolution 2014 -92 establishing senior citizens or retired & disabled persons hardship special assessment deferral. Councilmember Nawrocki asked for clarification regarding eligibility. Director Hansen explained that the eligibility id based on income and/or disability. Up to 50% of the cost of the assessment can be deferred up to 30 years. Motion by Councilmember Williams, seconded by Councilmember Schmitt to waive the reading of Resolution No. 2014 -92, there being ample copies available to the public. All Ayes, Motion Carried Motion by Councilmember Williams, seconded by Councilmember Schmitt to adopt Resolution No. 2014 -92, being a resolution establishing a new maximum income of $33, 300 for Senior or Retired and Disabled Persons to be eligible for special assessment deferral. All Ayes, Motion Carried F. Consideration of Water Main Cleaning and Lininiz Program: Program Areas Director Hansen outlined the proposed project for water main cleaning and lining, noting that the total program area for 2015 is about 7,000 lineal feet. Motion by Councilmember Williams, seconded by Councilmember Nawrocki to accept the 5-year Water Main Cleaning and Lining Program for years 2015 — 2019. All Ayes. Page 4 of 16 G. Consideration of Huset Park Splash Pad: Consultant Proposals Councilmember Nawrocki requested information regarding the proposed cost, as well as the impact on the other pools in the community. Director Hansen explained that in 2010 federal law required changes for ADA accessibility. Hansen reported that the City operates three wading pools, and the cost to bring them into compliance was approximately $77,000 each, not including filtration modifications. The City plans to remove the wading pool at Huset Park, and install a splash pad. The wading pool at Ramsdale Park will continue to operate, as it is grandfathered in. Nawrocki commented that the splash -pad costs a significant amount more than modifying the existing pools. Director Hansen explained that both ADA and filtration issues need to be addressed. Hansen stated that the current pools cannot be modified, and have reached their useful life. Cost estimates for a new pool were estimated between $250,000 and $400,000. Motion by Councilmember Diehm, seconded by Councilmember Williams to award the Huset Park Splash Pad Improvements, Municipal Project No. 1512, to the consulting engineering firm of Stantec based upon their qualified, responsible proposal for a cost not -to- exceed $34,700 appropriated from Fund 412 -51512 -3050. Ayes: Schmitt, Williams, Diehm, Peterson. Nay: Nawrocki. Motion Carried. H. Authorization of I -I Program for Collection District 3• Service Line Televising Director Hansen reported the City has been working in the public domain since 2004 to address I & I issues. Tonight's item would authorize the development of a program to televise specific areas. The program would be voluntary by the homeowners and paid through the City. Motion by Councilmember Schmitt, seconded by Councilmember Williams to authorize a Sanitary Sewer Service Televising program in Collection District 3 in the Chatham Road and Silver Lake Lift Station services areas, and 2) Move to accept the proposal from SEH in an amount not to exceed $66,740, funded from the Sanitary Sewer Construction Fund 652- 49650 -3050, and authorize the Mayor and City Manager to enter into an agreement for the same. All Ayes, Motion Carried 1. Adopt Resolution 2014 -93 Establishing 3939 Central Avenue as the New LibrM Site Director Hansen explained that the Library Task Force had originally developed four potential development sites. In 2014 further analysis were completed, two sites were identified; the NEI site and the Burger King Site at 391h and Central Ave. The council met in a work session on December 1St, and the consensus was reached to recommend the site at 3939 Central Ave NE. Motion by Councilmember Williams, seconded by Councilmember Schmitt to waive the reading of Resolution 2014 -93, there being ample copies available for the public. All Ayes, Motion Carried Councilmember Nawrocki expressed concern with the bond issue raising the taxes of Columbia Heights residents. Councilmember Schmitt questioned if the City is limited to the site at 3939 Central Ave. Director Hansen explained that is a general area, and the City will go through a platting process. Malcom Watson 1717 49th Ave NE suggested the Council consider a different site, closer to the Public Safety Center. It was suggested that all municipal building be in the same area, noting that consideration should be given to replacing City Hall as well. Mayor Peterson commented that the Library Task Force did look at the site on 41 St, however the 3939 Central Ave site was preferred. Page 5 of 16 Motion by Councilmember Williams, seconded by Councilmember Schmitt to adopt Resolution 2014 -93, being a resolution establishing the old Burger King site at 3939 Central Avenue as the site for the new library. Roll call vote, all ayes, motion carried. J. Authorize Staff to Seek Proposals for Consultant Services for the New City Library, Architectural, Geo- Technical, and Site /Civil Director Hansen stated staff would seek RFP's for architectural, geotechnical and site civil services. Proposals would be brought back to the council for consideration. Councilmember Nawrocki questioned if we should be waiting for architectural proposals to see what the geo- technical studies reveal. Director Hansen confirmed that soil borings have been completed, and the geo - technical and architectural work would be done in tandem. Motion by Councilmember Nawrocki to appoint Greg Sloat to the Library Design Task Force. Motion failed for lack of a second. Councilmember Schmitt suggested any interested parties complete an application to serve on the Library Design Task Force, and submit it by the December 15th deadline. Motion by Councilmember Williams, seconded by Councilmember Schmitt to seek proposals for consultant services for the new city library; architectural, geo- technical, and site%ivil. All Ayes, Motion Carried. N. Resolution Adopting The 2015 -2016 Snow And Ice Control Policy Director Hansen reported the Snow & Ice Control Policy has been in effect since 1998. The policy designated the routes, schedule and equipment. The City will plow when three inches of snow have fallen, along with periodic ice control measures as necessary. Councilmember Williams complimented the City's road conditions, stating it was better this year than ever. Mayor Peterson agreed. Councilmember Schmitt asked if consideration could be given to removing the stop sign at the hill on 41 st and Stinson. Mayor Peterson suggested the City look at the policy, and consider removal of the sign. Motion by Councilmember Diehm, seconded by Councilmember Williams to waive the reading of Resolution No. 2014 -98, there being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Diehm, seconded by Councilmember Williams to approve and adopt Resolution No. 2014 -98, being a resolution adopting the 2015 -2016 Snow and Ice Control Policy for the City of Columbia Heights. All Ayes, Motion Carried. 8. PUBLIC HEARINGS A. Adopt Resolution 2014 -94, 4556 Madison Street N.E., being a Resolution of the City Council of the City of Columbia Heights approving rental license revocation for failure to meet the requirements of the Property Maintenance Codes. Fire Chief Gary Gorman explained that the property is in foreclosure, and there are numerous violations at this property. Yasmin Kundor, a resident at 4556 Madison St NE requested the council allow more time before revocation. Ms. Kundor explained that her unit is free of violations, and she would like more time than the allowed 45 days to relocate. City Attorney Hoeft commented that if there are any life safety issues, nobody would be allowed to occupy the property. Chief Gorman confirmed that Ms. Kundor has been provided with Page 6 of 16 various contacts for assistance. Mayor Peterson recommended that she speak to Joe Hogeboom in the Community Development Department. Motion by Councilmember Williams, seconded by Councilmember Schmitt to close the public hearing and to waive the reading of Resolution Number 2014 -94, being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Williams, seconded by Councilmember Schmitt to adopt Resolution Number 2014 -94, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. All Ayes, Motion Carried. B. Approve a Preliminary and Final Subdivision Plat for the property located at 5220 Central Avenue NE. Associate Planner Elizabeth Holmbeck gave an overview of the proposed subdivision. It was reported that the Venture Pass is proposing splitting the existing lot into two separate lots. The applicant would renovate the existing building, and construct a free standing restaurant on the newly platted parcel. All conditions have been met, and the planning commission recommended approval unanimously. Motion by Councilmember Williams, seconded by Councilmember Nawrocki to waive the reading of Resolution No. 2014 -90, there being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Williams, seconded by Councilmember Nawrocki to accept the Planning Commission's recommendation to approve the Preliminary and Final Subdivision Plat for the property located at 5220 Central Avenue NE. All Ayes, Motion Carried. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1. Approve Anoka County Fire Protection Council Joint Powers Agreement Motion by Councilmember Williams, seconded by Councilmember Nawrocki to approve the Anoka County Fire Protection Council Joint Powers Agreement and authorize the Mayor and City Manager to enter into the agreement. All Ayes, Motion Carried. 2. Adopt Resolution 2014 -91, being a resolution ado taming a budget for the year 2015 setting the City leyy, and gpl2roving the HRA levy. Motion by Councilmember Williams, seconded by Councilmember Schmitt to waive the reading of Resolution 2014 -91, there being ample copies available to the public. All Ayes, Motion Carried. Councilmember Nawrocki expressed concern with financial strain the proposed budget will put on many residents, some increases are 35 %. Nawrocki proposed the levy be reduced by $226,798, the difference between the 3.25% originally indicated, and the amount of the actual increase in order to balance the budget. Finance Director Joe Kloiber reported the gross levy is an increase of 3.25 %. Kloiber explained that there are other factors that drive the tax levy, the most significant being the shift in property values 10 Page 7 of 16 throughout the City. The proposed 2015 Operating Budget indicates a 2.5% increase, the reason the proposed levy is 3.25% is in order to address the need of building the capital funding for the long term. The additional .75% increase also allows removing any LGA monies from the budget. Nawrocki stated that Social Security has experienced less than 2% increases over the past few years, and suggested the City reduce their levy. Councilmember Williams commented that the increase in property values is a big contributor to property tax increases. Malcom Watson -1717 49th Ave NE asked what the dollar amount difference is in the City levy portion is between 2014 and 2015. Director Kloiber reported the increase is $322,000. Mr. Watson questioned the reason for the home value exclusion decrease. Kloiber explained the formula yields different results as home values change. Motion by Councilmember Williams, seconded by Councilmember Schmitt to adopt Resolution 2014- 91, being a resolution adopting a budget for the year 2015, setting the City levy, and approving the HRA levy. Ayes: Schmitt, Williams, Diehm, Peterson. Nay: Nawrocki. Motion Carried. B. Bid Considerations C. New Business and Reports 1. Decertifying Sheffield Tax Increment Financing District On a side note; Director of Community Development Joe Hogeboom encouraged residents facing a housing crisis to contact the Community Development Department to seek assistance if necessary. Motion by Councilmember Williams, seconded by Councilmember Diehm to waive the reading of Resolution 2014 -95, there being ample copies available to the public. All Ayes, Motion Carried Director of Community Development Joe Hogeboom reported that the Sheffield/M8 Tax Increment Financing (TIF) District was established in 1995 to assist in the removal of blighted and obsolete structures. The District has expired, and is now decertified. An interfund loan of $728,916 from the Sewer and Utilities Fund was given on December 31, 1997 and was paid in full in 2012. It was explained that there was an overpayment of increment in the amount of $209,082.00. The City's portion is $113,715.07. The EDA voted to decertify the district. The request is for the council to approve the decertification as well. Councilmember Schmitt reported she had met with Finance Director Kloiber to discuss the paying off of some bonds in 2015 with the proceeds from the decertification. Schmitt stated that she thinks it is important to have a specific use for the funds, noting it always good to pay down debt. Kloiber commented that the Council will have the opportunity to look into this in January or February. Motion by Councilmember Williams, seconded by Councilmember Diehm to approve Resolution 2014 -95, Resolution of the Columbia Heights City Council Decertifying Sheffield Tax Increment Financing District (No. M8). All Ayes, Motion Carried 2. Affirmation of Special Project Funds for Redevelopment Activities Director of Community Development Joe Hogeboom reported that the Special Projects Fund (Fund 226) was designated by the City Council in 2010 as a fund that could be used for redevelopment activities in the City. The Economic Development Authority (EDA) has authorized two projects that would be funded through Fund 226. The first project that was authorized by the EDA was the City Branding and Communication Campaign, for which a budget of $30,000 was authorized. A contract was awarded in June, 2014 to Replace Design Firm to complete the branding work. This 11 Page 8 of 16 project is ongoing, and is expected to be completed in early 2015 On November 3, the EDA consented to utilize the services of the McComb Group in the amount of $16,000 to conduct a market analysis specific to retail and services along Central Avenue. Because Fund 226 is under the general authority of the City Council, the City Council must pass a resolution to affirming the use of funding for these two projects. Motion by Councilmember Williams, seconded by Councilmember Schmitt to waive the reading of Resolution 2014 -96, there being ample copies available to the public. All Ayes, Motion Carried Motion by Councilmember Williams, seconded by Councilmember Schmitt to approve Resolution 2014 -96, Resolution of the Columbia Heights City Council Affirming the Use of Special Projects Funds for Redevelopment Activities. All Ayes, Motion Carried 10. ADMINISTRATIVE REPORTS HR Director /Assistant to the City Manager Kelli Bourgeois reported there will not be a second council meeting in December. Councilmember Nawrocki asked for an update regarding Direct TV. Ms. Bourgeois reported that Direct TV cannot provide local programming; and they do not require a franchise agreement. Our cable attorney is negotiating changes with the current franchise agreement. Nawrocki requested more information on other cable providers in the City. Councilmember Nawrocki requested a pricing comparison be done with our liquor stores and Total Wine. Councilmember Williams noted that Total Wine is compared to a big box store, and our liquor stores compared to a small hardware store. 11. CITIZENS FORUM Missy Lee -1920 40t' Ave NE thanked Councilmember Diehm for her committed service to the citizens and her collaboration with the School Board. 12. ADJOURNMENT Mayor Paterson again expressed gratitude to Councilmember Diehm. Residents were reminded to remember our servicemen and women, and to try to do a random act of kindness. Meeting adjourned at 9:14 p.m. Respectively Submitted Katie Bruno, City Clerk 2014 -90 RESOLUTION APPROVING A PRELIMINARY AND FINAL SUBDIVISION PLAT FOR 5220 CENTRAL AVENUE NE. COLUMBIA HEIGHTS WHEREAS, a proposal (Case #2014 -1201) has been submitted by Randy Rauwerdink of Venture Pass Partners to the City Council requesting Preliminary and Final Subdivision Plat approval from the City of Columbia Heights at the following site: ADDRESS: 5220 Central Avenue NE. 12 LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING: property located at 5220 Central Avenue NE. Page 9 of 16 A Preliminary and Final Subdivision Plat for the WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on December 2, 2014; WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the City staff regarding the effect of the proposed Preliminary and Final Subdivision Plat upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings: (a) The proposed Preliminary Plat conforms to the requirements of City code Section 9.115. (b) The proposed subdivision is consistent with the Comprehensive Plan. (c) The proposed subdivision contains parcel and land subdivision layout that is consistent with good planning and site engineering design principles. (d) The Final Plat substantially conforms to the corresponding preliminary Plat. FURTHER, BE IT RESOLVED that the attached conditions, survey, and other information shall become part of this Preliminary and Final Subdivision Plat and approval; and in granting this Subdivision the city and the applicant agree that this request shall become null and void if the subdivision has not been filed with the Anoka County Recorder's Office within one (1) calendar year after the approval date. CONDITIONS ATTACHED: The Planning Commission approves the Preliminary and Final subdivision Plat for 5220 Central Avenue NE. subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2. The applicant shall provide required utility and drainage easements for all newly created lots and shall be responsible for the cost of filing and recording written easements with the Anoka County Recorder's Office. 3. The applicant shall be responsible for filing the approved subdivision survey with the Anoka County Recorder's Office. The approved minor subdivision shall become invalid if the subdivision is not filed with the Anoka County Recorder's Office within one (1) year of the date of City Council action. 13 Page 10 of 16 2014 -91 RESOLUTION 2014 -91 RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2015, SETTING THE CITY LEVY, AND APPROVING THE HRA LEVY. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights: Section A. The budget for the City of Columbia Heights for the year 2015 is hereby approved and adopted with appropriations for each of the funds listed below. Section B. The estimated gross revenues to fund the budget of the City of Columbia Heights for all funds, including general ad valorum tax levies and use of fund balances, as hereinafter set forth for the year 2015. Expense Governmental Funds Governmental Funds 11,718,147 Community Development Fund 206,200 General Fund 11,631,398 Cable Television 188,000 Community Development Fund 272,743 Capital Project Funds 1,158,811 Economic Development Authority Admin. 230,775 Proprietary Funds Cable Television 106,455 Sewer Fund 1,960,116 Library 833,971 Storm Sewer Fund 685,467 Capital Project Funds 2,143,020 Central Garage 696,650 Debt Service Funds 1,543,165 Information Systems 338,000 Proprietary Funds 742,345 Capital Assets Bond Principal Water Fund 2,843,661 895,000 241,028 Sewer Fund 2,470,358 360,000 35,000 Refuse Fund 1,926,735 0 0 Storm Sewer Fund 646,475 940,000 120,255 Liquor Fund 9,545,338 0 180,000 Central Garage 713,505 0 0 Building Maintenance 151,224 0 0 Information Systems 372,982 340,000 0 Total Including Interfund Transfers 35,431,805 2,535,000 576,284 Section B. The estimated gross revenues to fund the budget of the City of Columbia Heights for all funds, including general ad valorum tax levies and use of fund balances, as hereinafter set forth for the year 2015. 14 Revenue Governmental Funds General Fund 11,718,147 Community Development Fund 206,200 Economic Development Authority Admin. 260,578 Cable Television 188,000 Library 833,971 Capital Project Funds 1,158,811 Debt Service Funds 1,600,254 Proprietary Funds Water Fund 3,177,401 Sewer Fund 1,960,116 Refuse Fund 1,914,065 Storm Sewer Fund 685,467 Liquor Fund 9,804,400 Central Garage 696,650 Building Maintenance 147,400 Information Systems 338,000 Use of Fund Balance 742,345 Total Including Interfund Transfers 35,431,805 14 Swion C. The foliowirr8 sums of money are levied for the curaenl yw I, collectable to 201.5 upon the taxable property in said City of Columbla Height3, for ttre 141lowing purposes: Estimated General Fund Levy 11,6 73,000 Estimated Library Levy 804,3$3 Estimatttl FDA Fund Levy 84,00 Total 8,561,389 Section D. The City Council of the City cf Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for the fiscal wear 2015 in the amount of $176,578 - OF IT FURi H ER R•ESOWE0: That the county Auditor is authorized to fix a property tax rate for tares payable in the year 3015 that Is higher than, the tax rate calculated for the City for taxes levied in 2413 collectable in 2014. BE If FURTHER RESOLVED: That the City has adequate fund balances a4d reserves to pay bond pri4rcipai and Interest Payments on General Obligation 96nd Series 2DLPA in lire aenownt of $$10,000 and that the County Auditor is authorized to cancel S t0,0a0 Of the related Rorid Levy far taxes payable in 2D15r leaving a bala nce, of 5121,663 to she levied for taxes payabl€ in 2015 for Series 2..0o7A. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond priiWipp l and interest payments on General Obligation Bond Series 2D6$R In the amaount of $340,,041; and that the County Auditor is authorized to cancel $3443,O4b of the rKme.d Bond Levy For taxes payable in 2015, leaving a balance of $317,6M to lit levied for taxes paipble in 2015 for SerieS 200BB. BE IT FLiR3'HER RESOLUD. That the City hors adequate fund baiincei aiad reserves to piny band principal and interest payments on General 4bllgation Pond Series ZD09A on the ampwnt of $3,555 andthot the County AvditorN atrtharited to cancel $3 9ISS of the related Blond Levu for taxes payable in 2015, leaving a balance of $233,046 to be Iefied for takes payable in 2015 for Series ZS309A_ SE IT FURT14ER RESDLVED: That the City has adequate fund balances mnd reserves to pay bond principal and intererst payments on General Dbligation Bond Series 2013A in the amount of $95,220 and that the County Auditor Is authorized to canoe the retated Blond levy in As entirety for tames payable 2015, T o Finance Director/Treasurer is hereby Instructed to transmit a certified copy or this resolution to the County Auditor of An4rk4 Counter, futinrtesota. Approved this Bth day of December 2014. Offeeed By: VAIllarns Seconded By: Schmitt Roll calk: Ayes: Williams, Schmitt, Diehm, Peterson Nays: NawroCki A4ryyts� Gary L. Peke ory Katie Brune City lerkJcouncil Secretary Page 1 1 of 16 15 Page 12 of 16 2014 -92 BEING A RESOLUTION ESTABLISHING SENIOR CITIZENS OR RETIRED AND DISABLED PERSONS HARDSHIP SPECIAL ASSESSMENT DEFERRAL WHEREAS, immediate payment of special assessments or installments on special assessments cast an undue hardship on some persons owning homestead properties who are 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make payments, and Whereas, Minnesota Statutes 435.193 — 435.195 makes it possible for a home rule charter city to pass a resolution establishing standards and guidelines for determining the existence of a hardship and for determining the existence of a disability. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS: 1. This deferral procedure shall apply only to assessments which are payable in five or more annual installments. 2. This deferral procedure shall apply only to property owned and occupied by the elderly, retired, or disabled applicant. Ownership and occupancy must be the same nature as would qualify the applicant for a homestead exemption for tax purposes. 3. This deferral procedure shall apply only to homestead property owned by a person 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make payments. Permanent and total disability shall have the same definition for purposes of assessment deferral as is used for social security purposes. 4. This deferral procedure shall not be construed as to prohibit the determination of hardship on the basis of exceptional and unusual circumstances not covered by the standards and guidelines herein so long as determination is made in a nondiscriminatory manner and does not give the applicant an unreasonable preference or advantage over other applicants. 5. In order to obtain a deferral of an assessment, the homeowner must make application on the forms prescribed by the City Clerk. 6. The option of the homeowner to defer the payment of special assessments shall terminate and all amounts accumulated plus applicable interest shall become due and payable upon the occurrence of any of the following events: a. the death of the owner, provided that the spouse is not otherwise eligible for benefits hereunder; b. the sale, transfer or subdivision of the property or any part thereof; C. if the property should for any reason lose its homestead status; or d. if for any reason the City shall determine that there would be no hardship to require immediate or partial payment. 7. No deferral may be granted unless the homeowner makes application to the City Clerk within thirty (30) days after adoption of the assessment by the Council. 8. The deferral shall apply to only 50% of the annual installment payment. If the 50% is not paid in a timely manner, the balance of the annual installment along with all future installments shall become immediately due and payable. 16 Page 13 of 16 9. No deferral shall be granted to any owner who has a gross annual household income from all sources in excess of $33,300. 10. No deferral maybe continued from year to year unless the owner shall file a renewal application before September 15th of each year. 11. No special assessment may be deferred for a period longer than the time set by the Council as the time over which the project is to be assessed. 12. Interest on deferred assessments shall be at the rate set by the Council in its resolution adopting the assessment roll, and such interest shall be added to the amount deferred and shall be paid in accordance with Minnesota Statute 435.195 and this Resolution. 2014 -93 BEING A RESOLUTION ESTABLISHING 3939 CENTRAL AVENUE AS THE NEW LIBRARY SITE WHEREAS, the Library Task Force prepared a report dated March 15, 2013 that evaluated various potential sites in the City for a new library, and WHEREAS, the City Council accepted the Library Task Force recommendations on April 8, 2013, and WHEREAS, the City Council adopted Ordinance 1615 on June 28, 2014 providing for the issuance and sale of GO bonds for a new public library, and WHEREAS, a reverse referendum was submitted and a question confirming the issuance of bonds was placed on the November 4th ballot, and WHEREAS, the November 4th election resulted in the general public voting 62.5 — 37.5 percent in favor of a new library; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA After careful consideration of the Library Task Force Needs Assessment and Master Plan recommendations, the City Council hereby selects the site located at 3939 Central Avenue in Columbia Heights as the site for a new public library. 2014 -94 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Ita Ekah (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 4556 Madison Street N.E. Columbia Heights, Minnesota. Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on November 13, 2014 of a public hearing to be held on December 8, 2014. 17 Page 14 of 16 Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on September 25, 2014 inspectors for the City of Columbia Heights, inspected the property described above and noted violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on November 10, 2014 inspectors for the City of Columbia Heights performed a reinspection and noted that violations remained uncorrected. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3. That on November 18, 2014 inspectors for the City of Columbia Heights checked records for this property and noted that the violations remained uncorrected 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Property Maintenance Code were found to exist, to -wit: a. Shall install a CO detector in unit #4. b. Shall repair /replace the smoke detector in unit #4. c. Shall replace the missing electrical outlet cover plate in unit #4. d. Shall replace /install missing closet doors in unit #4. e. Shall repair or replace any damaged or missing light fixtures in unit #3. f. Shall repair /replace the smoke detector in unit #3. g. Shall replace any missing electrical outlet covers in unit #3. h. Shall repair closet doors that are off the tract in unit #3. i. Shall remove all combustible storage from the lower laundry room. j. Shall repair any /all holes in wall throughout unit #2. k. Shall replace carpet in unit #2. 1. Shall repair damaged wood on bathroom vanity — unit #2. m. Shall replace damaged bedroom doors — unit #2. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F13918 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. 2014 -95 RESOLUTION DECERTIFYING THE SHEFFIELD TAX INCREMENT FINANCING DISTRICT (NO. M8) BE IT RESOLVED By the City Council of the City of Columbia Heights, Minnesota (the "City ") as follows: Section 1. Recitals. 18 Page 15 of 16 1.01. The City and the Columbia Heights Economic Development Authority (the "Authority ") previously established the Sheffield Tax Increment Financing District (No. M8) (the "TIF District ") within Redevelopment Project No. 1. 1.02. The Authority has fully prepaid and redeemed an outstanding interfund loan (the "Interfund Loan ") payable from tax increment derived from the TIF District; therefore, pursuant to Minnesota Statutes, Section 469.1763, subd. (b), the TIF District must be decertified on or after the date of payment in full, as there are no additional obligations payable from tax increment derived from the TIF District. 1.03. On November 3, 2014, the Authority authorized the decertification of the TIF District due to payment in full of the Interfund Loan, subject to approval by the City. Section 2. TIF District Decertified, Filing. 2.01. The TIF District is hereby deemed decertified as of November 3, 2014. 2.02. Authority staff is authorized and directed to transmit a copy of this Resolution to Anoka County with instructions to decertify the TIF District, it being the intent of the Authority and the City that any tax increment derived from the TIF District and collected after November 3, 2014 should be redistributed by the County Auditor to the taxing jurisdictions within the TIF District. 2.03. Authority staff is directed to return any remaining tax increment in the accounts established for the TIF District to the County Auditor for distribution to the taxing jurisdictions within the TIF District. 2014 -96 RESOLUTION AFFIRMING THE USE OF SPECIAL PROJECTS FUNDS FOR REDEVELOPMENT ACTIVITIES BE IT RESOLVED By the City Council of the City of Columbia Heights, Minnesota. (the "City ") as follows: Section 1. Recitals. 1.01. The City of Columbia Heights committed Special Projects Fund (Fund 226) for redevelopment purposes through Resolution 2010 -138. 1.02. The City has designated the Columbia Heights Economic Development Authority to administer redevelopment activities throughout the City. 1.03. The Economic Development Authority approved the use of up to $30,000 of Fund 226 for the City Branding and Communications Campaign and the use of up to $16,000 of Fund 226 for a market analysis to identify retail market demand for retail stores, restaurants and services along Central Avenue. Section 2. Use of Special Projects Funds Affirmed for Redevelopment Activities, 2.01. The City Council affirms the actions of the Economic Development Authority to allocate $30,000 of Special Projects Funds (Fund 226) for the City Branding and Communication Campaign and the use of $16,000 of Special Projects Funds (Fund 226) for a market analysis to identify retail market demand for retail stores, restaurants and services along Central Avenue. 2014 -98 RESOLUTION ADOPTING THE 2015 -2016 SNOW AND ICE CONTROL POLICY 19 Page 16 of 16 WHEREAS, a Snow and Ice Control Policy has been developed and recommended by City staff, and WHEREAS, adoption of said policy has been determined to be in the best interest of the City of Columbia Heights, WHEREAS, the 2015 -2016 Snow and Ice Control Policy establishes the procedures, locations, and equipment used for snow and ice control in the city of Columbia Heights. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights that said Snow and Ice Control Policy is hereby approved and adopted. 20 Meeting of: COLUMBIA HEIGHTS CITY COUNCIL Date of Meeting: January 5, 2015 Time of Meeting: 7:00 PM Location of Meeting: CONFERENCE ROOM I Purpose of Meeting: WORK SESSION CALL TO ORDER/ROLL CALL The meeting was called to order at 7:55 PM Present: Mayor Peterson, Council Member Nawrocki, Council Member Schmitt, Council Member Williams, Council Member Murzyn, City Manager Walt Fehst, Public Works Director Kevin Hansen, HR Director/Assistant to the City Manager Kelli Bourgeois, Library Director Renee Dougherty, Community Development Director Joe Hogeboom, Assistant Community Development Director Loren Wickham, and City Clerk/Council Secretary Katie Bruno Administer Oaths of Office to Mayor Peterson and Councilmembers Schmitt and Murzy!! Katie Bruno, City Clerk reported that Mayor Peterson, Councilmembers Schmitt and Murzyn were sworn in prior to the meeting. Discuss Recommendations for Appointment to the HRA and EDA Community Development Director Joe Hogeboom reported that Tami Diehm had expressed interest in continuing on the HRA. Director Hogeboorn explained that the by-laws require a majority of the members be councilmembers. Mayor Peterson reported that Councilmember Williams had indicated that he would be willing to resign from the HRA, making his spot available for Tami Diehm. The council agreed to appoint Councilmember Schmitt, Councilmember Murzyn and Tami Diehm to the HRA, and to appoint Councilmember Schmitt, Councilmember Murzyn and Mayor Peterson to the EDA. Discuss Recommendations for Appointment to the to the Columbia Heights Volunteer Firefighters Relief Association Board of Trustees for 2015 Mayor Peterson suggested that Councilmember Murzyn and City Manager Fehst serve on the Board. Manager Fehst stated that he will confirm that the Mayor is not required to serve. Discuss Nomination of Council President for 2015 Mayor Peterson nominated Councilmember Williams for Council President. Councilmember Nawrocki stated that in the past; the councilmember with the most years of service was appointed as president. Councilmember Nawrocki stated that he would be honored to hold the position of Council President. Mayor Peterson suggested the council forward any suggestions to the City Manager or City Clerk, and the item will be considered under Council Business at the January 12th Council meeting. Discuss Various Appointments of Council Liaisons and Staff Assignments to City Boards & Commissions and External Boards The council discussed and agreed upon the following appointments: City Boards and Commissions: Library Board Council Liaison Mayor Peterson 21 Park & Recreation Commission Planning & Zoning Commission Traffic Commission Charter Commission External Boards: The League of Minnesota Cities Mississippi Water Management Organization Rice Creek Watershed Advisory Board North Star Corridor Development Authority The Anoka County Joint Law Enforcement Council Anoka County Fire Protection Council Council Liaison Councilmember Schmitt Council Liaison Councilmember Murzyn Council Liaison Councilmember Schmitt Council Liaison Councilmember Nawrocki (Alternate) Councilmember Williams Delegate Councilmember Nawrocki Alternate City Manager Fehst Delegate Councilmember Schmitt Alternate Linda Johnson (City of Hilltop) Delegate Councilmember Williams Alternate Kevin Hansen Delegate Councilmember Nawrocki Alternate City Manager Fehst Delegate Mayor Peterson Alternate Scott Nadeau Delegate Councilmember Murzyn Alternate Gary Gorman School Board Liaison Councilmember Schmitt suggested that the City consider appointing a School Board Liaison, and that she would be interested in being the liaison. Mayor Peterson reported that he will check with the school board. Public Arts Commission Liaison Councilmember Schmitt expressed concern with the commission, and questioned what the City's role is regarding the commission. Mayor Peterson stated he will plan to attend a meeting to get their feedback. City NCDA Membership City Manager Fehst reported that the NCDA has requested that some cities withdraw their membership, as they have been unsuccessful in achieving a quorum. Councilmember Nawrocki stated that he is on the Board and would not support terminating the City's membership. Discuss Designation of Legal Newspaper City Manager Fehst explained that the Sun Focus is the only option for the City. It was reported that the City has received complaints regarding delivery issues. Both the HR Director /Assistant to the City manager Kelli Bourgeois and Manager Fehst have contacted the Sun Focus seeking a resolution to the delivery issues. Manager Fehst said he will follow up with the publisher. Review /Discuss Applicants for Library Design Task Force City Manager Walt Fehst explained this group would meet with the architect every 4 -6 weeks, and conduct Public Hearings to obtain public input regarding the design of the library. Councilmember Schmitt suggested the council consider applicants other than those that served on the Library Task Force. In addition to the nine applicants recommended by the Mayor (Jennifer Blake, Tricia Conway, Tami Diehm, Adrian Durand, William Hugo, David Larson, Tom Letness, Charlie Oribamise, Catherine Vesley) the council agreed to appoint Emily Spiteri and Rachel Schwankl. 22 Discuss MS 4 (Stormwater) Ordinance Amendment Director of Public Works Kevin Hansen reported that The MNPCA accepted our Storm Water Pollution Prevention Program (SWPPP) plan in April of 2014. Under our new permit, the MNPCA provided 12 months from the date of acceptance to come into compliance with the statewide regulations. Staff has prepared amendments to our existing Stormwater Management Ordinance specific to erosion control as well as our Zoning and Land Development Ordinance specific to illicit discharges. A copy of the City's updated ordinances was distributed noting the changes to meet the requirements of the new permit. Discuss Green Steps Cit -Step 2 Director of Public Works Kevin Hansen reported that the City will be recognized at the 2015 League of MN Cities Annual Conference as a Step Two GreenStep City. Hansen explained the criteria for meeting the Best Practice activities. This item was for information purposes only; no action by the council will be taken. Overview of Composting Pilot Program Director of Public Works Kevin Hansen reported that the City has received $8,000 from the SCORE grant received from Anoka Co. to initiate countywide organic composting. Hansen explained that the cost to residents to have a composting cart is high, so the City will be making it available at our recycling center. Hansen reported that there would be savings in tipping costs, as well as reducing air space at the recovery center. This item was for information purposes only; no action by the council will be taken. Discussion related to proposed St. Anthony street project- Stinson Blvd Director of Public Works Kevin Hansen reported that the this item was not on the agenda, but wanted to make the council aware. The City of St. Anthony plans to do a full reconstruction, with replacement of watermain and sanitary sewer of Stinson Blvd from 3'7 'J' Ave. to 40"' Ave. Hansen reported that the City of Columbia Heights has watermain, storm sewer and sanitary sewer on Stinson Blvd. The City plans to work in this zone in 2016. Mayor Peterson suggested the City consider opening up visual access to Hart Lake. City Manager Fehst suggested that City Staff look into it in 2015. Meeting Adjourned at 9:20 PM 23 ECONOMIC DEVELOPMENT AUTHORITY (EDA) MINUTES OF THE MEETING OF NOVEMBER 3, 2014 IN CONFERENCE ROOM 1 The meeting was called to order at 6:30 pm by Chair Peterson. Members Present: Bruce Nawrocki, Donna Schmitt, Gary Peterson, Marlaine Szurek. Tammi Diehm, and Bobby Williams. Members Absent: Gerry Herringer Staff Present: Walt Fehst, Joseph Hogeboom, Loren Wickham, Elizabeth Holmbeck, and Shelley Hanson. 2. PLEDGE OF ALLEGIANCE- RECITED 3. CONSENT ITEMS 1. Approve the Minutes from September 2, 2014. 2. Approve the Financial Report and Payment of Bills for August and September 2014 on Resolution 2014 -013. Questions by Members: There were no questions from members. Motion by Diehm, seconded by Williams, to waive the reading of Resolution 2014 -13, there being an ample amount of copies available to the public. All ayes. MOTIONPASSED. Motion by Diehm, seconded by Williams, to approve the consent agenda items as presented. All ayes. MOTION PASSED. EDA RESOLUTION 2014 -13 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR AUGUST AND SEPTEMBER 2014 AND PAYMENT OF BILLS FOR THE MONTHS OF AUGUST AND SEPTEMBER 2014. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the month of August and September 2014 has been reviewed by the EDA Commission; and 24 EDA MINUTES Page 2 November 3, 2014 WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS, financials statements are held by the City's Finance Department in a method outlined by the State of Minnesota's Records Retention Schedule, NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia Heights Economic Development Authority. Passed this 3rd day of November, 2014 MOTION BY: Diehm SECONDED BY: Williams AYES: All ayes President Attest By: Shelley Hanson, Secretary NEW BUSINESS 3. Proposal for Retail Market Analysis for Central Ave -James McComb, McComb Group Hogeboom explained that James McComb, President of the McComb Group, has approached the Community Development Department to provide services to the City that would involve a market analysis to identify retail market demand for stores, restaurants and services that could potentially occupy the former Rainbow Foods store and other locations along Central Avenue. Enclosed is a proposed work plan from the McComb Group outlining what would be offered as part of this service. Ultimately, if the Economic Development Authority were to authorize this project, the City would be presented a report that would contain the McComb Group's findings, conclusions and recommendations on what type of businesses Columbia Heights could possibly attract and sustain. This report could then be used to aid in marketing Columbia Heights to the Twin Cities retail and business community. 25 EDA Minutes Page 3 November 3, 2014 The proposed cost of this project is $16,000. Currently, there are no budgeted funds for a retail marketing analysis. If the Economic Development Authority chooses to pursue this project, a funding source would have to be identified. Therefore, staff seeks further direction from the EDA regarding whether or not to pursue this project. Mr. McComb was present at the meeting to answer questions from the members. He said this all started when he read about the closing of the Rainbow Foods Store and became aware of other vacant business sites as well as the property on 39th and Central that is ready to be developed. He would try to identify potential businesses that may be interested in these sites. He told members that the market area for Columbia Heights is not the standard circular ring, but instead it is the north /south corridors due to the traffic patterns of residents and commuters because of our location as a first ring suburb that is so close to downtown Minneapolis. McComb went on to say that Super stores such as Target and Wa1Mart are taking their toll on grocery chains such as Rainbow and Cub. Rainbow's annual sales were only half of what was needed to sustain itself. He said he believes it is a good site with decent visibility. He compared it to Central Plaza Mall in Hilltop which has poor visibility, but has good occupancy since the size of each business site is more marketable to small businesses. He said one idea might be to divide that space for several smaller businesses and that a smaller sized grocery store could be part of that plan. Hogeboom explained that it has been hard for the City to do anything with this site as we don't control it in any way. He has reached out to several businesses to invite them to consider the site, but no one has shown any real interest. He has also reached out to the owners of the mall, but to date they haven't been very responsive. McComb said that Brixmoor Properties are owners and not developers, and therefore they are not out there marketing the site with any real effort. He said they owned another similar mall in Brooklyn Center and basically sat on the partially empty mall there also until such time that the City decided to purchase it for redevelopment. Nawrocki stated that he didn't think the study would accomplish much if the owner isn't interested in ideas to fill his building. We'd be wasting our money. He stated that there are three competent people on staff in Community Development that should be able to provide the EDA and City Council with the same information. Williams thinks we should do something, and suggested taking the funds from the Liquor Store proceeds. Hogeboom was then asked if anyone had contacted the owners of the mall to see if they would be willing to finance some of the study. He said staff has not asked them yet as he was waiting to see if the EDA thought this study was worth pursuing. Fehst said we should ask them to contribute something towards the study and suggested that the City's portion of the study could be taken from a combination of the Liquor funds and the Cell Tower Special Projects fund. Schmitt asked McComb if he thought something the size of Almstead's Groceries in Crystal would work. He said something on that order may work in this area. She also asked what other sites he would focus on. He said he would look at the Mady's- Burger King site and the Grand Central commercial piece. McComb stated it is important that other properties also be included so Brixmoor doesn't get the idea we're doing this for them, but rather to find businesses for all the Columbia Heights sites which will give them reason to get involved and do something since there could be competition for locations. 26 EDA Minutes Page 4 September 2, 2014 Szurek said she has no idea what would work and would welcome suggestions from an independent party who is aware of market and business trends. Diehm said it may be important for us to do something since the owners don't seem to be doing anything to market their own site. This is a large, visible site in the heart of our City that residents throughout the community are concerned about based on the feedback received from recent community events. Fehst agreed with Nawrocki that we have good staff, but the government can't do everything. However, he believes we should be proactive to find uses for our retail businesses especially along our main corridor. Fehst said he thinks McComb is the right business person to compile this information for the City. He said a study similar to this would need to be done eventually for any type of development to satisfy financing agencies to substantiate the need and marketability of future projects. Peterson agreed and said by initiating the study it would help show residents and developers that we're working to improve the community. Peterson asked what the time frame would be to get the completed study. McComb told members it would take about eight weeks once it is authorized. Schmitt asked what impact a Farmer's Market would have in attracting other businesses to the Rainbow Mall site. McComb said a grocery store probably would not welcome a Farmer's Market on site as it would be in direct competition with them. Hogeboom told members that the owners are only interested in a temporary month to month arrangement for a Farmer's Market at that site because they hope to lease it out and want to keep their options open. Hogeboom told members if they want to proceed with the study he could check out possible funding sources and reach out to Brixmoor and bring this back to the City Council for final approval at a later meeting. He noted that the City Attorney still needed to review the agreement. Motion by Williams, seconded by Diehm, to enter into an agreement with McComb Group to do a Retail Market Analysis for Central Avenue, as proposed, for an amount not to exceed $16,000 contingent upon approval by the City Attorney. Ayes: Diehm, Schmitt, Szurek, Williams, Peterson Nays: Nawrocki MOTION PASSED. 4. Community Branding and Communications Campaign- Phase 2 Selection of the Brand & Next Steps - Wickham gave an overview of the project thus far. He reminded members that Replace Design presented their initial concepts for the branding campaign to the City in August. Replace had a booth at our Heights Gateway event where the public was able to provide feedback and vote on their favorite brand. Staff also setup a survey on our website and voting booth at City Hall for the public to continue to provide feedback and vote on their favorite brand. Jeff Johnson from Replace was present at the meeting to go over Phase II and the remainder of the project. Staff recommended the EDA narrow down a preferred brand and tagline so Replace can proceed with Phase 2 of their proposal. 27 Page 5 Holmbeck gave members the results of the voting for the brands considered. She explained that 301 votes were received and Option #5 was the favorite, followed closely by Option #1. The details of the votes were as follows: 85 votes for Option #5 81 votes for Option #1 61 votes for Option #2 46 votes for Option #3 28 votes for Option #4 The members all agreed with the choice of Option # 5 and Option #1 as the top choices to work with. Presentation: Jeff Johnson from Replace said they will now work with the two options chosen to refine them and incorporate them together to come up with some style designs for a final decision. He will also incorporate the taglines from those that were deemed the favorites thus far. Members seemed to like "Welcome Home ", "Say Hello to the Heights ", and "Discover New Heights" the best. Johnson said he wants the design to be inviting. There will probably be about 200 pages of material in the final guide on suggestions for implementation on signage, newsletters, vehicles, memo and letter formats, business cards, and the website. The goal is to get one common organizational theme. Fehst and the members all agreed it's important to have everything associated with the city consistent. Hogeboom wants to move this forward as the Chamber is looking at publishing some ads and informational brochures in 2015 and we would like to use the new brand if a decision is made in time. Peterson asked if it would cost more to implement one over the other. Johnson said it probably won't cost anymore one way or the other as it will probably take up to 10 years to completely change over to the new logo and motto. 5. Heights Gateway Event Wickham told members that the City received an Active Living Grant from Blue Cross /Blue Shield to host our Heights Gateway Community Gathering event. The event was held September 27 "' on the former Burger King and Mady's redevelopment site (now referred to as the "Heights Gateway" site). We used the grant funds to hire Musicant Group to put the event together. The goals were to create a fun event for residents and business owners to gather and to provide input to the city on future redevelopment, showcase local businesses and to introduce a new branding campaign for the city and to get residents feedback on it, including voting on their favorite. The event was well attended with 400+ people and we received valuable feedback from residents and business owners. Enclosed in the agenda packets was a copy of the summary results of the survey from the event and our website. Staff would like to discuss the survey results as well as potential next steps for the site, which would include: • Compile survey results (see attached) • Propose zoning ordinance amendments to the Planning & Zoning Commission based on feedback received. • Market the redevelopment site 28 EDAMinutes Page 6 November 3, 2014 Heights Gateway: Building a Better Block Community Gathering Survey Results 1. Would you like the City of Columbia Heights to hold more community events similar to the Heights Gateway Community Gathering? YES — 87 NO -0 NO ANSWER — 1 2. What type of uses, activities and amenities would you like to see at the site next to the Heights Theatre? Library — 37 Coffee Shop — 35 Restaurant — 23 General Retail —17 Park/Open Space —14 Grocery Store - 11 Community Center /YMCA — 8 Housing — 6 Farmers' Market — 6 Brewery — 5 Community Garden — 4 Bowling Alley — 3 Public Art Space /Studio — 2 Mixed Use — 2 City Hall —1 Dog Park - 1 Rollerskating Rink — 1 Butcher Shop —1 3. What are the biggest improvements that you would like to see made along Central Avenue? Fill the vacant Rainbow Foods site — 15 Reduce the number of unsightly and undesirable businesses - 15 Add more green space — 14 Add more traditional American dining and retail options — 12 Enhance transit service to Downtown Minneapolis — 8 Add more mixed -use development — 6 Reduce the number of auto repair /retail shops — 6 Clean up litter and trash along the road - 6 29 EDA Minutes Page 7 November 3, 2014 Add more public art — 5 Add more amenities (benches, street lighting, trash/recycle containers, etc.) — 5 Add a new Library — 4 Reduce crime — 3 Add more community identity —1 Reduce amount of rental housing —1 Add higher -end housing —1 4. Other Comments • Enhance the city's logo and website. • Consider offering citywide wi -fi. • Enhance zoning restrictions to prevent new auto uses on Central Avenue. • Reduce rental housing throughout the City. • Put the new Library near the schools. • Make property maintenance rules stricter. • The City needs more community events like the Heights Gateway event. • The new logos are a step in the right direction. • There should be volunteer clean -up activities organized for Central Avenue. • Offer incentives to businesses to improve their curb appeal. • Hold more "non- traditional" meetings like the Heights Gateway event to reach out to the citizens. • Columbia Heights should do more to advertise its proximity to Silverwood Regional Park. • The City should purchase Central Valu Center (Rainbow Foods site). • Parking in future development sites should be located behind buildings. • Having the Library midblock on Central Avenue may encourage people to jaywalk. • Implement design guidelines for new single family homes. • Redevelop the current Library building into a new City Hall. Nawrocki noted that only 87 people filled out the survey out of approximately 400 in attendance. Hogeboom responded that was true, however he felt the feedback staff received from those surveys and those they spoke with was very helpful and insightful. He said many of the participants didn't want to fill out the survey, but expressed their opinions verbally. Hogeboom told members that those at the event thought the event was a good way for them to have their voices heard and wanted more events like that one held to keep the line of communication open. He said that staff will be pursuing some zoning amendments that may attract a larger variety of businesses that would benefit our community. Hogeboom said the next thing we will need input on is the Comp Plan. Staff intends to reach out to the community in a similar fashion since we had such a good response to the September event. 30 EDA Minutes Page 8 November 3, 2014 6. Resolution 2014 -14- Decertification of Sheffield Tax Increment Financing District Hogeboom explained that in 1995, The Sheffield /M8 Tax Increment Financing (TIF) District was established to assist in the removal of blighted and obsolete structures. The District has expired, and is now decertified. This means that no more tax increment is being collected, and that taxes in the District will now flow back to the City, County and School District. An interfund loan of $728,916 from the Sewer and Utilities Fund was given on December 31, 1997 and was paid in full in 2012. The TIF Plan currently does not provide for any additional expenditures beyond the ones that were financed through the interfund loan. The EDA Attorney believes it is a matter of debate whether the EDA may amend a TIF Plan to allow for additional expenditures outside of the district after all of the in- district expenditures have been paid, and recommends decertification of the Sheffield District. It has recently come to staff's attention that the Sheffield /M8 TIF District should have been decertified in 2013. Decertification requires both a resolution from the EDA, as well as the City Council. Assuming EDA approval, this item will be brought to the City Council on December 8, 2014. Staff recommends that the EDA adopt Resolution No. 2014 -14 decertifying the Sheffield Tax Increment Financing District. Questions from members: Schmitt asked if the City will have to pay back any funds since it wasn't decertified on time. Hogeboom doesn't think that is the case as Anoka County made the necessary adjustments according to the correct timeline. He said it is a matter of bookkeeping and to provide the Resolution necessary to fulfill the legal requirements. Nawrocki asked staff to find out how much additional money was accrued during the last two years and to verify whether or not the City will be back charged for these funds. Hogeboom said the other thing staff has to research is what funds these properties were purchased with as it may restrict what the City can do with the properties. Motion by Williams, seconded by Diehm, to waive the reading of Resolution 2014 -14, there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Williams, seconded by Diehm, to approve Resolution 2014 -14, Resolution of the Columbia Heights Economic Development Authority (EDA) Decertifying Sheffield Tax Increment Financing District (No. M8). All ayes. MOTIONPASSED. M EDA Minutes Page 9 November 3, 2014 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 2014-14 RESOLUTION DECERTIFYING SHEFFIELD TAX INCREMENT FINANCING DISTRICT (NO. BE IT RESOLVED By the Board of Commissioners of the Columbia Heights Economic Development Authority (the "Authority ") as follows: Section 1. Recitals. 1.01. The City of Columbia Heights, Minnesota (the "City ") and the Authority previously established the Sheffield Tax Increment Financing District (No. M8) (the "TIF District ") within Redevelopment Project No. 1. 1.02. The Authority and City have approved the payment in full of an interfund loan (the "Interfund Loan ") payable from tax increment derived from the TIF District; therefore, pursuant to Minnesota Statutes, Section 469.1763, subd. (b), the TIF District must be decertified on or after the date of payment in full, as there are no additional obligations payable from tax increment derived from the TIF District. Section 2. TIF District Decertified; Filiniz. 2.01. The Authority hereby authorizes the decertification of the TIF District. 2.02. Following the approval of the decertification by the City Council of the City, the Authority staff is authorized and directed to transmit a copy of this Resolution to Anoka County with instructions to decertify the TIF District, it being the intent of the Authority that any tax increment derived from the TIF District and collected after November 3, 2014 should be redistributed by the County Auditor to the taxing jurisdictions within the TIF District. 2.03. Authority staff is directed to return any remaining tax increment in the accounts established for the TIF District to the County Auditor for distribution to the taxing jurisdictions within the TIF District. Adopted this 3rd day of November, 2014. President ATTEST: Shelley Hanson, Secretary 32 EDA Minutes Page 10 November 3, 2014 7. Other Business Hogeboom told members that developers came in with their plans for the Blockbuster Building that will go before the Planning & Zoning Commission in December. He said they plan to remodel the site into four retail storefronts and one fast casual restaurant space, plus a stand -alone drive thru restaurant of some kind. Hogeboom then reported that Schuett did not get awarded tax credits for the project at 3989 Central Avenue. He doesn't know how this will affect the planned closing they had scheduled for later this month. In the meantime, Venture Bank has evicted all the tenants in the building except NE Bank who will stay there through the winter months to our knowledge. The next regular EDA meeting will be Monday, January 5, 2015 at City Hall at 6:30 pm. The meeting was adjourned at 8:20 pm. Respectfully submitted, Shelley Hanson Secretary 33 PUBLIC ARTS COMMISSION MINUTES OF THE MEETING KEYES ROOM, MURZYN HALL October 28, 2014 6:00 PM The meeting was called to order at 6:02 PM by Chair Keith Roberts. Commission members present - Carrie Magnuson, Rita Nau, Gretchen Nelson, Keith Roberts, Erin Rominger, Catherine Vesley, and Advisor Liz Bray Motion by Catherine, seconded by Rita, to approve the minutes from the October 7, 2014 meeting. All ayes. MOTION PASSED. Old Business A. Logo Contest Judge Entries a. Liz Bray brought the entries to the meeting. b. There were eight entries total. c. There was a discussion regarding the entries, with each member agreeing that the logo needs to be recognizable and readable on commission letterheads, and that the words "Columbia Heights Public Arts Commission" need to be listed somewhere in the final design. d. After deliberation, the Commission voted and agreed on the following winners: i. First Place - Claire Pearson, CHHS student ii. Second Place - Abdirahmah Yusuf, CHHS student iii. Third Place - Lisa Sherman, a ten -year Columbia Heights resident iv. Honorable Mention (Gift Bag) - Mitch Siefert, North Park Art Teacher V. Honorable Mention (Gift Bag) - Arely Martinez, CHHS student Discuss Marketing a. Keith will contact the Logo Contest winners and ask them to send digital copies of their designs. Keith will also send thank you notes to the non - winners. b. Liz suggested that the winners could be posted on the City's cable station. c. Keith will contact Kassie Petermann from Sun -Focus and Margo Ashmore from Northeaster regarding interviews with the Logo Contest winners. d. The Commission will hold an awards ceremony to publically honor the contest winners on December 2nd during their joint meeting with Heighten the Arts. The winning logo designs will be on display. e. Since the Heights Happenings has already met its deadline for their winter release, the commission will need to look at the spring issue for PAC updates. B. Facebook Account • There was discussion about having autonomy with a Facebook page, but also staying accountable to the City Council. Keith referred these questions to Liz. 34 C. Website • There was also discussion about whether we could get a link to the City's website. D. Water Tower and Gateway to Heights The Water Tower was taken off our future endeavors. The Commission will wait for the latest updates regarding the City rebranding project. E. Heighten the Arts Meeting Agenda Keith will meet with Diane Scully to discuss an agenda for the December 2nd meeting. The Commission discussed key agenda points. Questions for Keith and Diane to address regarding the agenda are: a. How can the Commission /Heighten the Arts collaborate on arts issues in the city? b. How can the Commission /Heighten the Arts publicize vitality of the arts in Columbia Heights? c. Are there any future joint festivals /events that the Commission /Heighten the Arts could collaborate on? F. Directory of Area Artists • The directory has been put on hold until January's meeting. New Business Chorus Polaris: Keith has been in contact with John Hoffacker, Music Director of Chorus Polaris, a choral festival in the Twin Cities. Hoffacker has asked Columbia Heights High School to participate in the fall event. Hoffacker will be a guest at a future Public Art Commission meeting. Future Meeting Dates: there was a short discussion regarding Commission meeting dates in 2015. Carrie will contact Deanna Saefke about Keyes Room availability for January 6th, February 3rd, March 3rd, April 7th, and May 5th, 2015. All meetings will commence at 6:00 PM. • Liz took a group photo of the Commission. The meeting was adjourned at 7:40 pm. Respectfully submitted, Carrie Magnuson 191y COLUMBIA HEIGHTS PUBLIC LIBRARY APPROVED BOARD OF TRUSTEES 1/7/2014 MINUTES December 3, 2014 The meeting was called to order by Chair Patricia Sowada at 6:33 p.m. Members present were: Catherine Vesley, Patricia Sowada, and Barbara Tantanella. Also present: Council Representative Tami Diehm, Library Director Renee Dougherty and Recording Secretary Renee J. Rewitzer. Not present: Nancy Hoium, Steve Smith. The minutes of the November 5, 2014 Board meeting were approved as mailed. The bill list dated 11/5/14 of 2014 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 11/12/14 of 2014 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 11/26/2014 of 2014 bills was reviewed. It was moved, seconded, and passed that the bills be paid. 2014 Budget expenditures through November were reviewed. The Board suggests that the Council consider transferring unspent amounts in budget lines 240 45500 3050 (expert and professional service), 240 45500 4020 (building maintenance), and 240 45500 5180 (capital outlay - other equipment) to the Library Capital Building Fund 450. Old Business: None New Business: 1. Dougherty reported that forty five applications were received for the Library Clerk opening and thirteen applicants were selected for interviews. Interviews will occur the week of December 8. The tentative start date for the new clerk will be early in 2015. 2. Dougherty reported that the Columbia Heights Library Foundation met to finalize plans for the Heights Theatre film fundraiser on 12/14 and to mail year -end fundraising appeals to previous donors.. The Foundation also received the remaining funds from the Vesley for Council campaign committee. 3. Dougherty reported that the City Clerk will accept applications for the Library Design Task Force through December 19th. The Mayor will make appointments subject to council approval. The Board discussed the preferred size of the Task Force and potential ways this group could assist the Council in decision - making for a new library. Suggestions included facilitating a public forum to collect citizens' ideas, review of architectural proposals, and hosting events to present architectural renderings to the community. 4. Dougherty informed the Board that the MELSA Board of Trustees has revised the policy on Associate Libraries. The revised policy recognizes the four existing independent libraries and clarifies their relationship with their county systems. The associate libraries recognized by MELSA are South St. Paul (Dakota county), Stillwater and Bayport (Washington county), and Columbia Heights (Anoka county). The City of St. Paul continues to operate as a city library of the first class and the Lake Elmo library is considered a stand -alone facility. 1-12/4/14 36 Dougherty also informed the Board that the Anoka County Library Director has requested a revision of the contract of participation between Anoka County Library and Columbia Heights. The current contract does not include provisions for sharing the cost of digital resources such as e -books and e- magazines. Review of the contract will begin in 2015. Items from the Floor: 1. Items from the floor. Barbara Tantanella asked about the Spaghetti Dinner silent auction proceeds which were lower than anticipated. At her last meeting as the Council Liaison to the Library Board, Tami Diehm received well wishes and thanks for her many years of service. There being no further business, the meeting was adjourned at 7:10 p.m. Respectfully submitted, Renee J. Rewitzer Recording Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2-12/4/14 37 UNAPPROVED OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION MONDAY, JANUARY 5, 2015 CALL TO ORDER The meeting was called to order by Chairperson Carlson at 5:29 p.m. ROLL CALL Members present: Carlson, Clerkin, Doty, Olson, Tyler Staff present: Kathy Young, Assistant City Engineer Lenny Austin, Police Captain Sue Schmidtbauer, Public Works Secretary Council Liaison: Donna Schmitt APPROVAL OF MINUTES Motion by Tyler, second by Clerkin, to approve the minutes of December 1, 2014, as presented. Motion carried unanimously. PUBLIC HEARING A. PUBLIC HEARING TO INSTALL TWO -WAY "YIELD" OR "STOP" SIGNS AT THE INTERSECTION OF WASHINGTON STREET AND 42ND AVENUE, YIELDING OR STOPPING TRAFFIC ON WASHINGTON STREET At the December meeting, the Traffic Commission called for a Public Hearing to consider the above. A hearing notice was published in the Sun Focus and sent to residents within 300 feet of the intersection. Residents who signed a petition in 2011 were also notified. Becky Chudek was present at the hearing and is requesting a stop sign to protect the children. She feels a stop sign will help reduce accidents. There are 18 kids on the block who play on the northwest corner at 4208 Washington Street. Mr. Stemper, who lives across the street, was present to offer support due to the heavy traffic and accidents. States there is a steady stream of bicyclers and skateboarders who come down the hill as well as people walking dogs. States the street is a major attraction to skateboarders because of the hill and it is very busy. He has lived there for seven years and feels a stop sign would make a difference. Jeff Chudek has concerns about the children playing in the neighbor's double lot as a car has already ended up in her front yard. The house on the northeast side has also been hit. He feels seeing a sign would help motorists realize that they should slow down. Olson stated that's part of the dilemma with signs; do drivers really heed the sign? Carlson agreed; if you put a sign where there shouldn't be one, motorists tend to ignore it. Olson brought up the abundance of yield and stop signs we already have in the city and questioned how many accidents occur at these controlled intersections. Austin advised there are a lot of accidents. Sometimes a sign doesn't help at all. Young stated that trimming the tree on the corner has improved visibility. However, there is a concern that even with the tree trimmed up, in a heavy snow the branches can still sag down and obstruct visibility, so we may need to consider installing a sign. However, because the tree is trimmed up, another approach would be to table the request and see if it does reduce 38 Traffic Commission Minutes — January 5, 2015 Page 2 the number of accidents at the intersection. Jodi Long of 4206 Washington Street does not feel this will help. She stated people drive fast; for every one accident she sees 10 near misses. Tyler agrees that the intersection needs signage and feels we should install a sign to alert motorists to slow down. Carlson would like to table the request now that tree is trimmed and see what takes place between now and summer. Tyler disagrees, feels the tree is not the problem; thinks people are just going through the intersection. Carlson feels this is like any other intersection with speeders coming through. Olson asked Captain Austin if there was a stop or yield sign there, would a driver be cited for failure to stop or yield due to an accident. Austin replied yes with a stop sign and possibly with a yield sign. There are many controlled intersections in the city that have a lot of accidents as well. There is no requirement for an officer to cite, it all depends on the circumstances and severity of accident. Sometimes a violation is unclear so they don't cite. For example, they can cite for too fast for conditions but if it's icy one way, it may be icy the other, it depends on severity of the accident. Even if there is not a citation issued, it is still noted who is at fault in the accident report. Ms. Long stated she has never seen a car slide through the intersection; they are always going too fast and not yielding. Doty stated that last year two accidents were due to the roads being too icy. Clerkin does not believe putting up more signs is the answer as he feels we have too many already; but he does agree that this one has come up so often putting a yield sign up may be warranted. Young advised that yielding or stopping north and south bound traffic may cause a tendency for east and west bound vehicles to go faster because they know the other direction is supposed to stop, so that is a concern as well. Mr. Chudek remembers most accidents being from the south. He asked about speed bumps on the northbound side of the intersection to slow that part down. Tyler stated a speed bump is ineffective at 30 MPH and will damage your car or cause a driver to lose control; they are usually for 10 MPH. Olson stated speed bumps cause a problem with plowing as well. Ms. Long stated that northbound there is a big hill and cars going south aren't as bad, but many people do use the intersection. Another neighbor inquired about stats showing the number of accidents compared to surrounding intersections. Ms. Long and Ms. Chudek stated there were eight accidents last year but all of them are not on police record —some were small fender benders. They check every time they hear a crash. Ms. Long stated there are at least two accidents in the summer and two in the winter every year. Olson supports their position and feels something needs to be done about the intersection. Neighbors would like to see some data to confirm that they are not blowing this out of proportion- -does this intersection really have a lot of accidents compared to others, such as Minneapolis. The question was asked if we have more accidents at controlled intersections than Minneapolis. Doty stated signs in Columbia Heights are laid out differently than Minneapolis. Minneapolis signs are approximately every two blocks, Columbia Heights is set up randomly; they are not uniform like Minneapolis. Carlson does not know what we have for stats outside of this area. Ms. Long would like a "Slow Down Children" sign. Olson stated drivers that disregard yield and stop signs will disregard those signs also. Olson is supportive of a yield sign. He is opposed to signage as people generally disregard, but feels this intersection has a unique situation as there were a lot of accidents in 2014. 39 Traffic Commission Minutes — January 5, 2015 Page 3 Staff recommends controlling north and south bound traffic. Residents discussed the other direction, but almost every accident has been from the south so it would make more sense to stop northbound traffic. Carlson stated a sign at the bottom of the hill is not good. Olson brought up the yield sign that was installed on 41s' Avenue and Washington Street. All present feel that sign seems to have helped. Motion by Tyler to recommend to the City Council that we install a two -way yield sign at the intersection of Washington Street and 42nd Avenue yielding traffic on Washington Street north and south. Motion seconded by Olson. Schmidt agrees this intersection warrants some kind of sign because a lot of the accidents don't get reported. She feels this happens with a lot of intersections. Motion carried. Young advised this will need to go to the next council meeting. Carlson advised residents to show up at the next council meeting in case there are more questions. Residents stated they will be there. OLD BUSINESS None. OTHER OLD BUSINESS None. NEW BUSINESS None. OTHER NEW BUSINESS None. REPORTS A. CITY ENGINEER Young stated we have been monitoring the intersections of 42nd and 7th Avenue and 43rd and 7t1' Avenue because they have come up in the recent past and were denied. However, we did state we would monitor them to see what types of accidents were occurring. On 43rd and 7th an accident last January was due to icy conditions, but 42nd and 7th Avenues did show quite a few accidents again. Young made a note of where the stop signs are located in the area of 4th Street and Jefferson Street and 40th Avenue and 44th Avenue. There are only four uncontrolled intersections in that entire area. Doty remembered bringing up how many stop signs there are on that one stretch, vehicles need to stop on every block and would they actually stop. He suggested moving the stop sign on Washington Street to 7th Avenue to eliminate having to stop on every block. Austin stated records show that we had only a few accidents until 2014, but there was also a lot of snow in 2014 and accidents were mostly in the winter months, which is a significant contributing factor. Doty agreed last winter was severe and chemicals did not work, making the roads icy. Questioning the number of accidents or is it just a statistic because of the weather and visibility issues, and problems with getting salt and sand on the roads. Austin feels 40 Traffic Commission Minutes — January 5, 2015 Page 4 it was a tough year last year. Olson feels a lot of these requests are just reactive but feels we should have fewer signs so drivers will respect them. Young advised we will continue to monitor the intersections in 2015 and see what happens. Police will search the accident records at the end of 2015. Doty asked if can monitor the number of cars on these roads in the summer. Police has to monitor the speed with speed trailer and will do it in the summer. Austin does not feel speed is the problem. Often residents feel someone is flying down the street but usually they're not, a few miles over the speed limit looks fast on a residential block. Young stated we did take traffic counts at 42"d Avenue and 7th Street in July and September and they showed an average count in each direction of about 300 cars. B. POLICE None. C. COMMISSIONERS None. ADJOURNMENT Motion by Olson, second by Tyler to adjourn the meeting at 6:15 p.m. Motion carried unanimously. Respectfully submitted, Sue Schmidtbauer, Public Works Secretary 41 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: January 12, 2015 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 7C ADMINISTRATION APPROVAL ITEM: Designation of Legal Newspaper BY: Katie Bruno BY: NO: DATE: December 22, 2014 DATE: Annually the City Council designates an official newspaper for publishing of legal notices and other required publications. State Statute 331A addresses the requirements of a legal newspaper, some of the requirements include that the newspaper: • Be published at least twice a month • Be registered with the Secretary of State's office • Be circulated in the political subdivision which it purports to serve • Have its known office of issue established in either the county in which it lies, or the political subdivision which the newspaper purports to serve • File a copy of each issue immediately with the State Historical Society • Submit to the secretary of state by December 31 a filing containing the newspaper's naive, address of its known office of issue, telephone number, and a statement that it has complied with all of the requirements of this section and paid the fee. The Sun Focus submitted a letter of interest for 2015. The Sun Focus fees are $11.30 per column inch for first insertion and $5.70 per column inch, for each subsequent insertion. Most of the legal notices we submit are subsequent insertions. Because of complaints regarding the delivery service of the Sun Focus, staff looked into alternative newspapers to serve as the City's legal newspaper. The Northeaster/NorthNews serves the Columbia Heights community; however they do not meet the requirements for a legal newspaper. After reviewing other legal newspaper options, staff felt that although there are delivery issues with the Sun Focus in one neighborhood in the City, it does serve over 90% of the City with its distribution and therefore appears the best legal newspaper option we currently have. Recommendation: MOTION: to designate the Sun Focus News as the City of Columbia Heights official legal newspaper for 2015. COUNCIL ACTION: 42 rV CITY COUNCIL LETTER MEETING OF: JANiTARY 12. 2015 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER NO: 7D FINANCE APPROVAL ITEM: DESIGNATE OFFICIAL DEPOSITORIES BY: Jackie Senko BY4l FOR THE CITY OF COLUMBIA HEIGHTS /i / DATE: January 5, 2015 � RESOLUTION NUMBER 2015 -001 Each year the council designates by resolution the depositories for city funds and investments. The attached resolution follows the general format of the resolution passed in previous years. Under this resolution, investment firms that may be used by the city must be located in the State of Minnesota, and all investments must comply with authorized investments as set forth in Minnesota statutes. Although the City's general banking transactions are conducted through Northeast Bank, the City of Columbia Heights does maintain accounts at Wells Fargo Bank of Minnesota, N.A. and U.S. Bank for certain ancillary or specialized services. It is staff's recommendation that we maintain these three banking relationships as they meet the City's current needs and, in combination, they provide capacity for addressing the City's evolving needs for electronic banking services. RECOMMENDED MOTION: Move to waive the reading of Resolution 2015 -001, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2015 -001, being a resolution designating official depositories for the City of Columbia Heights. Attachment COUNCIL ACTION: 43 RESOLUTION NO. 2015-001 DESIGNATE OFFICIAL DEPOSITORIES FOR THE CITY OF COLUMBIA HEIGHTS IT IS HEREBY RESOLVED, that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank are hereby designated as depositories of the funds of this corporation. IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this corporation on deposit with said banks shall be signed by the following: Mayor City Manager Treasurer - Finance Director and that said banks are hereby fully authorized to pay and charge to the account of this corporation any checks, drafts, or other withdrawal orders. BE IT FURTHER RESOLVED, that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank are hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money drawn in this corporation's name, including those drawn to the individual order of any person or persons whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signatures of the following: Mayor City Manager Treasurer - Finance Director and that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank shall be entitled to honor and to charge this corporation for all such checks, drafts or other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have been affixed thereto, if such facsimile signature or signatures resemble the facsimile specimens duly certified to or filed with the Banks by the Treasurer or other officer of his corporation. BE IT FURTHER RESOLVED, with respect to limited - purpose imprest bank accounts at Northeast Bank, the applicable signatories in the foregoing part of this resolution, for both original and facsimile signatures, shall be any two of the three persons listed above. BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the City Council of the corporation and certified to as governing the operation of this corporation's account(s) with it, be and are hereby continued in full force and effect, except as the same may be supplemented or modified by the foregoing part of this resolution. BE IT FURTHER RESOLVED, that all transactions, if any, relating to deposits, withdrawals, re- discounts and borrowings by or on behalf of this corporation with said banks prior to the adoption of this resolution be, and the same hereby are, in all things ratified, approved and confirmed. BE IT FURTHER RESOLVED, that any bank designated above as a depository, may be used as a depository for investment purposes, so long as the investments comply with authorized investments as set forth in Minnesota Statutes. 44 BE IT FURTHER RESOLVED, that any brokerage firm with offices in the State of Minnesota may be used as a depository for investment purposes so long as the investments comply with the authorized investments as set forth in Minnesota Statutes. Passed this 12th day of January, 2015 Offered by: Seconded by: Roll Call: Mayor Gary Peterson Katie Bruno, City Clerk/Council Secretary 45 CITY COUNCIL LETTER MEETING OF: JANUARY 12, 2015 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER NO: 7E FINANCE APPROVAL ITEM: ACCEPT CERTAIN DONATIONS BY: JACKIE SENKO BY: RECEIVED BY THE CITY OF COLUMBIA HEIGHTS DATE: January 7 2015 rY RESOLUTION NUMBER 2015 -002 Annually, staff compiles in resolution format a list of private donations received by the City and submits these for formal acceptance by the City Council. The main intent of this is to comply with Minnesota Statute 465.03 Gifts to Municipalities. That statute provides that municipalities can accept donations subject to donor terms, if the acceptance is by a resolution approved by at least two - thirds of the City Council. It should be noted that this statute prohibits accepting donations with religious or sectarian purposes. Staff recommends that the City Council adopt the following motions: RECOMMENDED MOTION: Move to waive the reading of Resolution 2015 -002 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2015 -002 being a resolution to accept certain donations received by the City of Columbia Heights. Attachment COUNCIL ACTION: 46 RESOLUTION NO. 2015 -002 ACCEPT CERTAIN DONATIONS RECEIVED BY THE CITY OF COLUMBIA HEIGHTS WHEREAS, the City Of Columbia Heights has received the following donations; BE IT HEREBY RESOLVED by the City Council of the City Of Columbia Heights, that the City of Columbia Heights accepts these donations, subject to the donor - prescribed terms listed: Date Donor Doc Ref Amount Purpose 3/26/2014 CH ATHLETIC BOOSTERS CLUB 149826 5,500.00 Recreation 7/18/2014 COLUMBIA HEIGHTS ATHLE 151089 10,000.00 Recreation 11/7/2014 CH ATHLETIC BOOSTER CL 152449 10,000.00 Recreation 3/28/2014 Zallar,Barbara 149859 12.00 Senior 4/1/2014 Tridgell,David 149887 15.00 Senior 5/22/2014 FRIENDS OF FRIDLEY SENIORS 150375 250.00 Senior 12/8/2014 LIGHTHOUSE OF COLUMBIA HEIGHTS 152716 28.00 Senior 6/3/2014 CH LIONS CLUB 150504 280.00 Jamboree 7/3/2014 RECREATION 150883 400.00 Heights Idol 7/18/2014 PALS 151087 100.00 Fireworks 7/18/2014 COLUMBIA HEIGHTS LIONS 151088 750.00 Fireworks 27,335.00 6/10/2014 CENTERPOINT ENERGY 41800 2,500.00 Fire 9/29/2014 COLUMBIA HEIGHTS RENTAL 41911 162.00 Fire 6/2/2014 FRIENDS OF CH 41792 251.00 Library 7/1/2014 ANONYMOUS 41821 0.15 Library 7/14/2014 ANONYMOUS 41834 20.00 Library 9/22/2014 FRIENDS OF CH LIBRARY 41904 200.00 Library 12/29/2014 JOHN M. SUPER 42002 1,000.00 Library 1/2/2014 HANSEN,ROSALIE 41641 100.00 Parks 10/1/2014 COLUMBIA HEIGHTS LIONS 41913 800.00 Parks 5,033.15 Passed this 12th day of January, 2015 Offered by: Seconded by: Roll Call: Attest: Katie Bruno, City Clerk/Council Secretary 32,368.15 Mayor Gary L. Peterson 47 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of. January 12, 2015 AGENDA SECTION: Consent ORIGINATING CITY MANAGERS NO: 7F DEPARTMENT: Administration APPROVAL ITEM: Appointments to EDA & HRA BY: Katie Bruno BY: DATE January 6, 2015 DATE: 3" Background: The EDA and HRA terms of Mayor Peterson and Councilmember Schmitt have expired, along with Councilmember Diehm who is no longer on the council. The enabling resolution states that "members shall be appointed by the mayor with approval of the City Council." The council met in a worksession January 5, 2015, Director Hogeboom explained that the by -laws require a majority of the members be councilmembers. Mayor Peterson reported that Councilmember Williams had indicated that he would be willing to resign from the HRA, making his spot available for Tami Diehm. Recommended Motions: MOTION: Move to approve the mayor's appointment of Donna Schmitt., John Murzyn, Jr. and Tami Diehm to the vacant HRA positions. MOTION: Move to approve the mayor's appointment of Mayor Peterson, Donna Schmitt and John Murzyn, Jr. to the vacant EDA positions. COUNCIL ACTION: 48 rw COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of. January 12, 2015 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGERS NO: 7G Fire APPROVAL ITEM: Appointments to Fire Relief BY: John Larkin BY: Association Board of Trustees DATE: January 6, 2015 DATE: NO: Background: State Statute 424a.04 mandates that the City Council annually appoint two trustees to the Columbia Heights Volunteer Firefighters Relief Association board of trustees. Under the Statute one of the trustees must be an elected official and the other can be an elected or appointed official. Analysis /Conclusions: To follow State Statute the Columbia Heights Volunteer Firefighters Relief Association is requesting the City Council appoint Councilmember John Murzyn, Jr. and City Manager Walt Fehst to the board of trustees. MOTION: Move to appoint Councilmember John Murzyn, Jr. and City Manager Walt Fehst to the Columbia Heights Volunteer Firefighters Relief Association Board of Trustees for 2015. COUNCIL ACTION: :* 10 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting o£ January 12, 2015 AGENDA SECTION: 7H ORIGINATING DEPARTMENT: CITY MANAGERS CONSENT Administration APPROVAL ITEM: Appointment of Council BY: Katie Bruno BY: Liaisons and Staff Assignments to City Boards & Commissions and DATE: January 6 DATE: External Boards Background: und: Annually the Council appoints liaisons to City Boards & Commissions as well as assigning delegates to External Boards. City Boards and Commissions include; Library Board, Park & Recreation Commission, Planning & Zoning Commission, Traffic Commission and Charter Commission. External Boards include; The League of Minnesota Cities, Mississippi Water Management Organization, Rice Creek Watershed Advisory Board, North Star Corridor Development Authority, The Anoka County Joint Law Enforcement Council and Anoka County Fire Protection Council. Recommendation: The Council discussed the appointments at a worksession on January 5, 2015. The council's recommendations are attached. Recommended Motion: MOTION: To approve the attached recommended listing of Council /Staff Assignments. COUNCIL ACTION: 50 COUNCIL LIAISONS AND STAFF ASSIGNMENTS TO CITY BOARDS & COMMISSIONS AND EXTERNAL BOARDS City Boards and Commissions: Library Board Council Liaison Mayor Peterson Park & Recreation Commission Council Liaison Councilmember Schmitt Planning & Zoning Commission Council Liaison Councilmember Murzyn Traffic Commission Council Liaison Councilmember Schmitt Charter Commission Council Liaison Councilmember Nawrocki Councilmember Nawrocki (Alternate) Councilmember Williams External Boards: The League of Minnesota Cities Mississippi Water Management Organization Rice Creek Watershed Advisory Board North Star Corridor Development Authority The Anoka County Joint Law Enforcement Council Anoka County Fire Protection Council Delegate Councilmember Nawrocki Alternate City Manager Fehst Delegate Councilmember Schmitt Alternate Linda Johnson (City of Hilltop) Delegate Councilmember Williams Alternate Kevin Hansen Delegate Councilmember Nawrocki Alternate Fehst Delegate Mayor Peterson Alternate Scott Nadeau Delegate Councilmember Murzyn Alternate Gary Gorman 51 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting o£ January 12, 2015 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGERS NO: 71 Administration APPROVAL ITEM: Appointments BY: Katie Bruno BY: to Library Design Task Force DATE: January 6, 2015 DATE: Background: At the November 10, 2014 council meeting, staff was directed to seek applicants for a Library Design Task Force. The City received 19 applications from interested residents. The Council met in a work session on January 5, 2015 to discuss the Mayor's recommendation. The following eleven applicants were selected. Recommendation: Staff recommends the council review and ratify the recommendation from Mayor Peterson to appoint the following eleven applicants to serve on the Library Design Task Force: Jennifer Blake Tricia Conway Tami Diehm Emily Spiteri Adrian Durand William Hugo David Larson Rachel Schwankl Tom Letness Charlie Oribamise Catherine Vesley Recommended Motion: MOTION: Move to appoint the eleven recommended applicants to the Library Design Task Force. COUNCIL ACTION: 52 MEN AGENDA SECTION: CONSENT NO: 7J CITY COUNCIL LETTER ITEM: INSTALLATION OF YIELD SIGNS ON WASHINGTON STREET AND 42ND AVENUE, YIELDING TRAFFIC ON WASHINGTON STREET Meeting o£ January 12, 2015 ORIGINATING DEPARTMENT: PUBLIC WORKS BY: Kathy Young DATE: 01/07/2015 CITY MANAGER BY:I 1 DATE: Background: At the December 1, 2014 Traffic Commission meeting, commission members called for a Public Hearing on January 5, 2015, to install stop or yield signs at Washington Street and 42nd Avenue, stopping or yielding traffic on Washington Street. The hearing notice was published in the Sun Focus newspaper and mailed to property owners within 300' of the intersection as well as residents who had signed a petition in 2011. Residents present indicated that the intersection is hazardous with many accidents occurring, some that are not reported. One resident counted a total of eight accidents (undescribed) in 2014. Captain Austin reported accident records from 2009 to 2014 and found seven accidents, four that occurred in 2014. The intersection was reviewed by the Traffic Commission in 2011. At that time the accident record did not support stop signs or yield signs and the request was denied. Since then, based on the recorded accidents (above) and resident observations, there has been an increase in the number of accidents and according to residents, near accidents at the intersection. Analysis /Conclusions: The visibility is limited because of a pine tree on the southwest corner of the intersection. The property owner has trimmed the lower branches of the tree, exceeding the requirements of the City's visibility ordinance. Although the visibility at the intersection is improved, commissioners felt trimming the tree was only a temporary solution. The Traffic Commission recommends installing two -way yield signs on Washington Street and 42nd Avenue, yielding north and south bound traffic on Washington Street. Recommended Motion: Move to install two -way "YIELD" signs at the intersection of Washington Street and 42"d Avenue, yielding north and south bound traffic on Washington Street, as recommended by the Traffic Commission. KY:sms COUNCIL ACTION: 53 AGENDA SECTION: CONSENT 7K CITY COUNCIL LETTER of: ORIGINATING DEPARTMENT: I CITY MANAGER PUBLIC WORKS , " A ITEM: ACCEPT FEASIBILITY REPORT FOR BY: K. Hansen BY: 4' /`/G CHATHAM LIFT STATION IMPROVEMENTS, DATE: 1/7/2015 DATE: �� CITY PROJECT NO. 1414 Background: On March 24, 2014 the Council approved the proposal from MSA for consulting engineer services to provide an engineering report, provide project design through bidding, and provide construction administration services for the sanitary sewer lift station replacement serving the Chatham Road service area. Analysis /Conclusions: Attached is the Engineering Report that evaluated the replacement of the lift station with recommendations. The report looked at the service area and original design criteria of the existing lift station — and is not recommending any changes for the new design. The original station was constructed in 1949 and currently serves 160 residential properties. The existing station structurally is aging, and the pumps and controls have had repeated failures. MSA has provided a thorough evaluation of the existing lift station, including pumps, motors, the wet well /dry well; electrical service, SCADA controls, and the building structure. A detailed cost estimate of recommended and optional items for the upgrade of the station are included: 1. Rehab existing structure with new pumps and controls: $317,000 2. Project contingency (10 %): $ 31,700 I would concur with MSA's recommendation to rehab the existing structure at the base bid and include optional items 2 -8 as alternates to stay within the established construction budget of $360,000. Recommended Motion: Move to accept the Feasibility Report for the Chatham Lift Station Improvements, City Project No. 1414, and order preparation of Final Plans and Specifications. KH:kh Attachments: Feasibility Report COUNCIL ACTION: 54 Feasibility Study Chatham Road Sanitary Sewer Lift Station Improvement City of Columbia Heights, Minnesota MSA Project No. 10059001 January 2015 Prepared by: MSA Professional Services, Inc. 60 Plato Blvd East Suite 140 St. Paul, MN 55107 -1835 Phone: (612) 548 -3132 Fax: (763) 786 -4574 55 Feasibility Study: Chatham Road Sanitary Sewer lift Station Improvement City of Columbia Heights, Minnesota SUBMITTAL CERTIFICATION I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Print Name: Erik Eve Signatures Date: January 8, 2015 License #: 52184 56 Feasibility Study: Chatham Road Lift Station City of Columbia Heights, Minnesota TABLE OF CONTENTS Feasibility Study: Chatham Road Lifstation January 2015 1.0 INTRODUCTION ................................................................................... ............................... 1 1.1. Scope of Work .......................................................................... ............................... 1 2.0 PROJECT SCOPE ................................................................................... ............................... 1 2.1. Description ................................................................................ ..............................1 2.1.1 Review Pump and Motor Sizing .................................. ............................... 1 2.1.2 SCADA Controls ......................................................... ............................... 1 2.1.3 Building ......................................................................... ..............................1 2.1.4 Wet Well ...................................................................... ............................... 1 2.1.5 Electrical Service ......................................................... ............................... 1 2.16 Existing Sanitary Utilities ............................................ ............................... 2 3.0 EXISTING CONDITIONS ........................................................................ ............................... 3 3.1. Description ................................................................................ ..............................3 3.2. Building .................................................................................... ............................... 3 3.3. Site ........................................................................................... ............................... 3 3.4. Sanitary Sewer ......................................................................... ............................... 4 4.0 ANALYSIS ............................................................................................. ............................... 5 4.1. Pump and Motor Sizing ............................................................ ............................... 5 4.1.1 Existing Service Area .................................................... ............................... 5 4.1.2 Flows ................................................... ..............................6 4.1.3 Sizing ............................................................................ ............................... 6 4.1.4 Energy use .................................................................... ............................... 6 4.2. SCADA Controls ........................................................................ ............................... 7 4.3. Building and site ....................................................................... ............................... 9 4.3.1 Site, Access and Accessibility .................... .............................10 4.3.2 Building ............................................... .............................11 4.3.3 Interior Access ........................................ .............................15 4.3.4 HVAC ................................................. .............................17 4.3.5 Lighting ................................................ .............................18 4.4. Electrical Service .................................................................... ............................... 18 4.5. Wet Well ................................................................................ ............................... 20 4.6. Existing Sanitary Utilities ...................................................... ............................... 21 5.0 RECOMMENDATIONS .......................................................................... .............................22 5.1. Base Bid Recommendation ...................... ............................... ............................222 �c Januahy 2015 1' SPFSIIProjcctsll0000s110050s1100591100590011Reports110059001 Fusibility Rpt Chatham Road Lift Station. doe MSA Professional Seh- vices, hhc. Page l 57 Feasibility Study: Chatham Road Lift Station City of Columbia Heights, Minnesota 6.0 PROJECT SCHEDULE ........................................................................... ............................... 24 7.0 CONCLUSION & RECOMMENDATIONS ............................................. ............................... 24 APPENDICES Appendix A — 2013 Pumping Data Appendix B — System Head Curve CJanuary 2015 IISPFSIIPr ojectsV 0000s 110050sII00591100590011Reports110059001 Feasibility Rpt Chatham Road Lift Station. doc MSA Professional Services, hzc Page ii 1.0 INTRODUCTION 1.1. Scope of Work The City of Columbia Heights has hired MSA Professional Services, Inc. to prepare an engineering report for the Chatham Road Sanitary Sewer Lift Station. This report will consist of a feasibility study, including recommendations and cost estimates to be presented to the City Council. 2.0 PROJECT SCOPE 2.1. Description The purpose of this study is to analyze the following issues and prepare recommendations and cost estimates based on this analysis: 2.1.1. Review Pump and Motor Sizing The existing pumps, motors, and valves will be replaced with new equipment. The pump and motor sizing will be reviewed to ensure that the station can meet current and future demands. The service area of the station will be reviewed with additional data from the Chatham Road Service area 1/1 report. 2.1.2. SCADA Controls The existing SCADA system and controls will be evaluated. Recommendations will be made regarding upgrade or replacement of the control system. 2.1.3. Building The existing building condition and appearance will be evaluated. Included in this evaluation will be the roof, doors, windows, exterior walls, interior finishes, heating and ventilating equipment, and interior and exterior lighting. In addition to the review of building condition, safety aspects of the facility will be evaluated, including building code and ADA compliance. 2.1.4. Wet Well The condition of the existing wet well will be inspected and an analysis of the condition will be performed with recommendations. 2.1.5. Electrical Service The building electrical service and interior electrical panels will be evaluated and options will be presented for updating or replacement. A portable generator will be sized and costs for estimated. The lift station has an existing overhead 240/120 volt open delta, 3 -phase service 4 -wire electric service. Delta services are older methods of providing 3 -phase power in remote n.Ianuag 2015 IISPFS11Projects110000sI10050s110059I100590011Rcports110059001 Feasibility Apt Chatham Road Lift Station.doc AISA Professional Services, Inc page 1 of 24 59 location of the electrical distribution systems. Delta service is not balanced from the phase to phase, and therefore can cause operational challenges. The overhead service drop on the building is on the wet well side of the building. The existing service meter socket and existing fused manual transfer switch appear to be in operable condition but require cleaning. The existing building electrical system includes the following: (1) Fused Manual Transfer Switch serves as the service disconnect. The MTS has a reverse service motor plug mounted to the bottom of the enclosure for connected a portable generator. Equipment is operable condition. The service ground may not meet current code requirements. The location of the service being adjacent wall to the Class 1 Division 1 Wet Well room may be considered for relocation in the future upgrade. (2) Lighting and Appliance Panel located on the exterior of the building near the electrical service gear. This panel has no main disconnect. It is assume the panel is tapped directly from the MTS. The panel has six branch circuits. (3) Pump Control Panel located in the control room appears to be in good condition for the vintage. This panel provides motor control and branch circuits and electrical devices in the station. The control does not appear to have a Main Circuit Breaker or disconnect, therefore it is assume the panel is feed directly from the MTS. (4) Control Panel located in the control room is the newest panel. The panel containing the HMI touchscreen, PLC, radio, and other devices that controls station equipment and connects the station to the city SCADA system. This panel or parts of the panel may be reused in the future upgrade. The electrical system and material have many years of service. The system uses a few wall penetrations between the control room and the wet well room. Some of the penetrations are corroded and appear to need repair or replacement. Some of the penetrations do not appear to provide a gas tight seal between the spaces. The leaky seals may be the cause of the sewer odor noticed in the control room. Overall, the majority of the electrical gear, equipment, and devices are in operable condition. This equipment is old and should be replaced as part of the future project. Equipment replacement may be less extensive than attempting to reuse and meet current codes with the existing equipment. 2.1.6. Existing Sanitary Utilities The existing gravity sewer and manholes directly adjacent to the lift station building will be inspected and evaluated. The existing force main from the lift station will be evaluated for size and condition. The gravity sewer which receives the force main will also be evaluated. © Jan uary 2015 IISPFSIIProjects110000sU0050s1100591100590011Reparts110059001 Feasibility Rpt Chatham Road Lift Station.doe MSA Professional Services, Inc Page 2 of 24 60 3.0 EXISTING CONDITIONS 3.1. Description The Chatham Road Lift Station is a wet - well /dry -well configured lift station which was originally built around 1950 and upgraded in 1985. This upgrade included replacing the existing vertical column pumps with close - coupled pumps. The vertical column pumps consisted of a motor located on the main floor of the pump station control room with a shaft that penetrated the floor and powered the pump located below in the dry well portion of the station. The new close - coupled pumps consisted of a motor which was attached directly to the pump. The station is located at the intersection of Chatham Road and Golf Place. It serves the surrounding residential neighborhood in the City of Columbia Heights. 3.2. Building The building is a painted brick building with sloped cast -in -place concrete roof. The concrete roof surface has built up roof (BUR) membrane, commonly referred to as tar and gravel, installed on top. The building is divided into two types of spaces, the "dry" side and the "wet" side. Each side has an at grade level floor which is accessed through a hollow metal door. Each space has a glass block window. Each room has a cast -in- place concrete floor with a floor hatch and ladder to access the basement level. The basement is constructed of cast -in -place concrete walls and floor and is approximately 27 -feet deep. The station was originally configured with a line shaft pump system with the motors housed in the upper building; however, when the station was updated, close coupled vertical centrifugal pumps were installed in the "dry" side of the basement. The "wet" side of the basement is the sewage collection tank. 3.3. Site The station is located in a residential neighborhood. The building sits in a relatively flat area and is enclosed by chain link fence with two gates, a small single swing gate provides personnel entrance and a larger double swing gate allows for vehicular entrance to remove equipment. There is no on -site parking; personnel must park on the street adjacent to the property. The site is served by nearby overhead electric lines with an underground service to the building. ©Jmluary 2015 IISPFSIIProjcctsVOOOOs110050s110059V00590011Reportsl 10059001 Feasibility Rpt Chatham Road Lift Station.doc MSA Professional Services, Inc Page 3 of 24 1.5 3.4. Sanitary Sewer The existing gravity sewer enters the station from the manhole in the intersection of Chatham Road and Golf Place. This gravity pipe is a 10" vitrified clay pipe (VCP). VCP was a popular choice of pipe in the past and is typically an acceptable material of pipe to use for gravity sanitary sewer. However, in areas with high groundwater or saturated conditions, VCP has been known to allow large amounts of infiltration. The manhole is a block manhole with two outside drops. The outside drops are no longer working properly. The existing force main exiting the station is 4" cast -iron pipe (CIP) from the station to the south approximately 500 feet where it transitions to 6" CIP for another 370 feet. The station pumps wastewater through the force main to a manhole approximately 870 feet south of the station. The wastewater then enters into a gravity system. © Jazumy 2015 I ISPFS] IProjcctsV 0000s 110050sV 00591100590011Reportsl10059001 Feasibility Apt Chatham Road Lift Station.doc MSA Professional Services, Ine Page 4 of 24 P-M 4.0 ANALYSIS 4.1. Pump and Motor Sizing An analysis of the existing service area, historic pumping data provided by the City of Columbia Heights and data from the Chatham Road Service area 1/1 report will determine the proper sizing of the pump and motor. 4.1.1. Existing Service Area The existing service area serves residential area with 160 homes. The service area is fully developed and no additional growth is anticipated. Existing Service Area C, January 2015 IISPFShProjectsV0000sIIO050s11005911005900 11Reports110059001 Feasibility Rpt Chatham Road Lift Station.doc MSA Professional Services, Inc Page 5 of 24 63 4.1.2. Flows As stated earlier, the lift station currently serves 160 households, with no room for additional growth. The State of Minnesota has an average occupancy of 2.5 persons per household. An average residential user will generate approximately 90 gallons per person per day (gpcd). Using these numbers an average daily flow rate of 25 gallons per minute (gpm) can be calculated. Generally, most systems experienced peak flow rates that are 2 to 6 times larger than the average daily flow rate. However, as stated in several past 1/1 studies, this area experiences a large amount of infiltration and inflow during wet weather periods. Because of these factors, a peaking factor of 10 was chosen for this station. Therefore, the station will need pumps capable of handling a peak flow rate of 250 gpm. Theoretical Flow Houses persons /house gal /pers /day total gal /day gpm peak (X10) 160 2.5 90.00 36000.00 25 250 The City has provided flow data from 2013, based on pump run times at the station. The average daily flow at the station experienced in 2013 was 25 gpm. The peak flow rate was approximately 230 gpm. (Appendix A) 4.1.3. Sizing Based on a flow rate of 250 gpm a system head curve was developed (Appendix B). A pump curve for a 250 gpm pump has been plotted on the system curve. Based on the flow and head requirements of the system; a 250 gpm pump with a total dynamic head of 72 feet and an 7.5 HP motor will be required. 4.1.4. Energy use As stated earlier, the existing force main is composed of pipe which changes size along its length. It was calculated that replacing the existing force main piping with new 6- inch force main would save approximately $150 per year in electricity required for pumping. Energy usage (pumps only) kWh 5376.82 3509.87 energy cost / hr $0.08 $0.08 Total cost $430.15 $280.79 January 2015 IISPFS11Projects110000sV0050sV 00591100590011ReportsV0059001 Feasibility Rpt Chatham Road Lift Station.doc MSA Professional Services, Inc Page 6 of 24 64 Existing All 6" Total flow (MG) / year 13.14 13.14 Pump eff. 0.65 0.65 Motor eff. 0.85 0.85 TDH 72 47 kWh 5376.82 3509.87 energy cost / hr $0.08 $0.08 Total cost $430.15 $280.79 January 2015 IISPFS11Projects110000sV0050sV 00591100590011ReportsV0059001 Feasibility Rpt Chatham Road Lift Station.doc MSA Professional Services, Inc Page 6 of 24 64 4.2. SCADA Controls The existing lift station equipment is controlled by local PLC. The local control uses a transducer to monitor level and to cycle the pumps to meet hydraulic demand on the station, with float switches as backup. The station controls are connected to the city SCADA system by radio. The station relays runtime and alarm signals via radio to the Master Telemetry Unit. The station flows and performance are current estimated by pump runtime. The existing controls are based on the full voltage motor starters. The proposed project improvements may include: (1) Motor Control: the pumps at this station relatively small and therefore motor control has two options: (a) Full Voltage Motor Control: this is commonly called Across - the -Line motor control. The FVRN starter is an electrical switch that cycles power to the pump motor in an on -off action. This method is common, simple, and reliable. The method can be undesirable on systems with large motors, surge concerns, or back -up generator power. Full voltage starting requires 6 -10 times the full running load current of the motor in the first few moments of motor starting. This inrush of power can cause the motor windings to heat up and voltage dips in the station may affect other electrical system and components in the systems. Full voltage motor controllers are the most difficult to start on back -up generator. Typically the generator will need to be larger in size and output to start motors across the line. (b) Soft Start Motor Control: this method of motor control introduces power to the motor over a short duration to reduce the inrush to about 4 times the full running load current of the motor in the first few moments of motor starting. The method provides less impact to the pump components and systems. Soft starts provide the best and lowest demands for applications with a backup generator. The estimated increase to the project cost to provide soft start motor control at this facility is about $6,000. (c) Variable Frequency: Variable Frequency Drives (VFD) or Adjustable Speed Drives are smart motor controllers that can start, stop, and manipulate the speed of motors. VFD's have become widely accepted in many applications in the world today. However, VFD's may not be recommended for all applications. VFD's are capable of operating motors and therefore equipment at multiple speeds. Multi -speed operation can result in enhanced system efficiencies and process operations. The value of the VFD depends on the process benefit it gains the system versus the cost of the VFD. For example, the process Jonuajy 2015 IISPFSIIProjectsV0000s110050sV0059I100590011ReportsV0059001 Feasibility Apt Chatham Road Gift Station. doe MSA Professional Services, Inc Poge 7 of 24 W benefit applying a VFD at a sanitary lift station usually focuses on extended pump runs and reduced cycle frequency. This is achieved by matching the pumping rate to the influent flow into the wet well at a lift station. The VFD can reduce pump speed and therefore flow output to match influent flow rate. But in most small lift station applications, the process is limited because the pumps are sized to match the peak influent flows, and /or the minimum velocity in the discharge force main. In most cases, the FM requirements and pump capacity are much larger than the average daily influent flow rate to typical residential lift stations. Therefore the VFD cannot adjust the speed low enough to provide a process benefit. Unfortunately, the value of VFD's in these facilities can be limited. VFD's are not recommended at Chatham Road Lift Station because the average day influent flow into the station is much lower than the design pumping rate of the proposed pumps. The 7.5 HP motors are also relatively small for a sanitary lift station. It is harder to realize any significant energy savings on smaller HP motors in this type of application. The application of VFD's at Chatham Road would increase project cost and would have negligible process benefit. The estimated project cost to add VFD's to the project are $15,000. (2) Level Control: lift stations are needed 24/7/365 and therefore are designed with redundant systems to reduce extended downtime. In recent years, typical level control has been expanded at lift stations to provide redundant systems also. The proposed project will include the following level control systems: (a) Level Transducer (Primary Level Control Device): a level transducer measures the real time wet well level continuously within a given depth range. This allows the operator to adjust level set points quickly and easily. This level device works with the Programmable Logic Controller(PLC) to control, monitor, alarm, and record the operation and performance of the lift station wet well and pumps. Continuous level monitoring provides additional information for level trending collection system (i.e. time by -pass to adjacent collection basin), and estimated flow rates and totals for the station. (b) Float Switches: traditional test float switches are used for back -up level control. The floats are in the wet well set to provide a second method of level control in the event the lever transducer, PLC, etc. fails. In the event of the primary control failure, the backup float system becomes automatically active and cycles the pumps to meet hydraulic demands on the station. This system is normally a hard wired control to provide the most simple and reliable operation. Cc) Jan 2015 IISPFSIIProjectsUOOOOsI10050sV 0059I10059001IReportsl10059001 Feasibility Rpt Chatham Road Lift Station. doe MSA Professional Services, Inc ppg,e 8 of 24 R.N. (3) Flow Monitoring: the existing flow monitoring at this lift station is performed by using pump run times. This method depends on field measured average pump capacity multiplied by the number of pump run hours. This method is reasonable during normal flow conditions, but not very accurate during high flow conditions. This method can also be highly inaccurate if the pump were to not be running at its optimum performance. In recent years with growing pressure on owners to maximize capacity and performance of collections system, operators are demanding enhanced flow measurement at lift stations: (a) Flow Meter: electromagnetic flow meters have become the standard in the industry. They provide the best measuring, recording, and monitoring flow output from lift stations. The information and data from a flow meter can not only provide total flow rate, but 0 &M data such as help identify when a pump is plugged. A 6 -inch diameter flow meter for this station may have a project cost of about $6,000 plus install and programming. (b) Real Time Drawdown Flow Measurement: this method uses SCADA and the real time wet well level measured by the level transducer to calculate influent flow rate, average pumping rate, and total daily flow rate for the station. This system is calculated and therefore does not provide the potential accuracy obtained by a flow meter. This method is requires additional programming in addition to the level transducer. The estimated project costs are $4,000. The City's SCADA system was designed and implemented by Instrument Control Systems, ICs. It is recommended the City consider whether they want to keep ICS as the primary SCADA provider. Even though it is possible to have another system integrator provide work on the lift station upgrade, it is recommend to have ICS provide the SCADA upgrades and integration of the new instrumentation and devices onto the SCADA system. There are risks with allowing multiple system integrators access to change the SCADA network and program logic. A single source integrator can provide clear responsibility. It is recommended the city consider options how to pack electrical, controls, and system integration on this project. 4.3. Building and Site Improvements can be made to the appearance and functionality of the existing building. The existing building is in fairly good condition and appears to be weather - tight. Recommendations for building improvements have taken the City's construction budget into consideration. So, while there are more extensive improvements that could be made, we do not recommend the replacement of existing items that appear to be in good condition, have a substantial amount of perceived useful life remaining, and are relatively low maintenance. For building items being removed or remodeled, the State ©January 2015 IISPFSIIProjectsl10000s110050s1100591100590011Rcportsl 10059001 Feasibility Rpt Chatham Road Lift Station.doc MSA Professional Services, Ine Page 9 of 24 67 of Minnesota requires that an asbestos survey be completed to identify asbestos -laden materials before any demolition occurs. 4.3.1. Site, Access, and Accessibility: The building has on- street parking and is surrounded by a tall chain link fence. Access to the sidewalk to the building doors from the street is across a rolled back curb. The sidewalk is asphalt paved from the back of the curb to the building doors. At the door there is a vertical step to the ground floor of the building. While mechanical spaces are not required to be accessible per ADA, a public building should be accessible up to the outside of the door, but accessible features are not required inside the building. Access /Accessibility: To provide an accessible path from on- street parking to the building door requires the following improvements: (A) Remove existing rolled back concrete curb and install concrete curb ramp with truncated dome at the sidewalk. Patch existing asphalt street surface. Estimated construction cost: $ 5,000 (B) Remove existing asphalt paved sidewalk and install new frost protected concrete stoops at each door and concrete sidewalk from the stoops to the new curb ramp. Estimated construction cost: $ 5,000 Fencing: The property is surrounded by an 8 -foot high chain link fence. The fence in front of the building is an extension of the perimeter fencing for the City of Minneapolis' water facility. It appears the front gates were added into this fence line and side and rear fencing added around this building to separate it from the adjacent property. The existing front fence is in need of repairs. The personnel gate is only 6 -foot tall and the equipment access gates are not level. Each of the gates is secured with chain and a padlock. It is recommended that the fencing be cut back to the edge of the property and the adjacent property's perimeter secured. The front fence and gates would be removed. Since the rear of the property is not visible from the street, to prevent vandalism and other problems associated with this type of condition, it is recommended that a new fence be installed; a chain link type fence is the most cost effective. The new fence will have a new personnel gate and vehicle access gate to provide for personnel and equipment access. Estimated construction cost: $ 3,655 Aesthetics: To provide a more pleasing appearance for the residential neighbors, whose houses line the other side of Chatham Road, some landscaping could be added. Some shrubbery, bushes, flowers, and other plants could be installed along the front of the building and around the generator enclosure (if provided). Estimated cost: $ 3,000 CJanuag 2015 1ISPFST IProjects110000s110050s1100591100590011Reports110059001 Feasibility Apt Chatham Road Lift Station.doc MSA Professional Services, Inc Poge 10 of 24 M 4.3.2. Building: (A) Roof: The existing BUR roof appears to be newer than the original station. It appears to be in fair condition. The fasteners that secure the lifting beam to the ceiling in the control room have been bolted through the roof surface and may be the cause of some leaking that is experienced in the building. Option 1— Membrane Roof on Existing Structure: Remove the existing roofing system, concrete cap would remain, and install a fully adhered 60 mil EPDM membrane insulated roofing system with prefinished metal edge. Estimated construction cost: $ 8,000 Option 2 — Wood Trusses w/ Metal Roofing: Remove the existing roofing system, concrete cap would remain, saw -cut the concrete cap so the edges are flush with the face of the exterior walls, and install a sloped roof system comprised of wood trusses and architectural standing seam roofing. Estimated construction cost: $ 13,000 Option 3 — Wood Trusses w/ Shingle Roofing: Remove the existing roofing system, concrete cap would remain, saw -cut the concrete cap so the edges are flush with the face of the exterior walls, and install a sloped roof system comprised of wood trusses and architectural asphaltic roofing shingles. Estimated construction cost: $ 11,800 (B) Exterior Walls: The exterior brick walls have been painted. Overall, the paint is in good condition and does not appear to have areas of excessive peeling, chipping, or flaking. Some damage appears to have occurred during site maintenance work. There are areas with an uneven appearance which could be due to the age of the paint. It is presumed the exterior brick on the building was painted either for aesthetic or water intrusion reasons, since brick is a very durable, low- maintenance finish. Having been painted, it is not realistic to remove the paint and leave the brick exposed. Sand - blasted brick and mortar with no protective coating may result in water damage. The existing exterior walls are a double layer of brick and do not have any thermal insulation. Cc �Januaiy 2015 USPFSl ProjectsU0000sV 0050s1100591100590011Reports110059001 Feasibility Apt Chatham Road LiftStati.on.doc MSA Professional Seiwices, Inc Page 11 of 24 69 Option 1— Repaint Existing Brick: The existing painted walls to be sand - blasted and a high - performance paint system installed. A multi -color palette would be considered to improve the aesthetic of the building. Estimated construction cost: $ 5,000 Option 2 — Install Exterior Facade Over Top of Existing: The existing paint will to be sanded and loose paint removed. Existing glass block windows to be removed and openings filled in with masonry or new windows installed in the openings. See options to follow regarding the doors. A sprayed -on vapor retarder system would be installed over the entire existing exterior. Wood furring with rigid insulation would be added to the exterior, for a total depth of 3- inches. Vinyl siding would be installed; color and pattern for the siding would be selected so that the building would blend in with the neighborhood. Estimated construction cost: $ 12,000 (C) Doors: Wet Well Entry Room: The hollow metal door and frame appears to be in really good condition considering the moist, corrosive environment inside the room. The lockset is not ADA compliant. The closer doesn't appear functional as the closer arm has been disconnected at the door frame, either because the closer doesn't work properly or it does not hold the door in the open position. (1) Option 1: Replace the lockset with an ADA compliant lockset. Replace the closer with one with a built -in hold -open device. Remove the existing weather stripping and install new. Existing threshold to remain. Prep and paint door and frame. Estimated construction cost: $ 1,500 (2) Option 2: Remove the entire door and frame. Install a new fiberglass reinforced polyester door and frame, this type of door does not rust or corrode. New hardware and weather stripping would be installed. Estimated construction cost: $ 4,000 ('nntrnl Rnnm- The hollow metal door and frame appears to be in really good condition, but the closer isn't functional and the lockset is not ADA compliant. The closer arm has been disconnected at the door frame, either because the closer doesn't work properly or it does not hold the door in the open position. (1) Option 1: Replace the lockset with an ADA compliant lockset. Replace the closer with one with a built -in hold -open device. Remove the existing weather stripping and install new. Existing threshold to remain. Prep and paint door and frame. Estimated construction cost: $ 1,500 C'`Januaay 2015 hSPFSIIProjectsl10000s110050s1100591100590011Reports110059001 Feasibility Rpt Chatham Road Lift Station.doc .LISA A-Qfessional Services, Ine page 12 of 24 70 (2) Option 2: Remove the entire door and frame. Install a new fiberglass reinforced polyester door and frame. New hardware and weather stripping would be installed. Estimated construction cost: $ 4,000 (D) Windows: The windows are obscured glass block that appears to be in good condition. Glass block windows have made a comeback in popularity in recent years. The window in the Control Room shall remain. Glass block is difficult to break compared to standard window glass. However if security is a concern, the window can be removed and the opening filled in with masonry. See below for estimated construction cost. The brick around the glass block window inside the Wet Well Entry Room shows signs of efflorescence on the surface. Condensation could be forming on the wall surface due to the moist nature of the room, the lack of insulation in the exterior wall, and the low insulating value of windows. Currently the Access Room is not heated; if heat were provided, it could mitigate the condensation problems that are occurring. If desired or security is a concern, remove the existing glass block and install concrete masonry units in opening. Estimated construction cost: $ 1,000 (E) Interior Finishes: Wet Well Entry Room: (1) The existing concrete ceiling is not painted, but appears to be in good condition. Due to the harsh environment present in this space, it is recommended that the existing concrete be cleaned and painted. Estimated construction cost: $ 1,000 (2) The walls are exposed, unpainted brick that appears to be in good condition. There are many large open holes in the existing brick that appears to be from removed piping and /or fasteners. The wet well vent pipe has been painted, but the paint is peeling. None of the conduit is currently painted. It is recommended that the holes be grouted solid, the brick cleaned and left exposed, and the existing painted pipes be sanded and repainted. Estimated construction cost: $ 1,500 (3) The steel lintel over the window is rusted, but it appears to only be surface rust. Sand and paint steel lintel inside the room. Estimated construction cost included in painting of interior walls above. 3Jaauary 2015 IISPFSIIProjectsU0000s110050s11005911005900PReportsl 10059001 Feasibility Rpt Chatham Road Lift Station.doc MSA Professional Services, Inc Page 13 of 24 01 (4) The concrete floor is painted, but most of the paint has been worn away. We do not recommend that floors be painted, as this is a periodic maintenance item. Floor finish to remain with no modification. (5) The hatch in the floor that provides access to the wet well below is painted steel. The paint has been worn away in many areas and the frame and cover are rusty. The hatch should be sanded, scraped and repainted. Estimated construction cost: $ 500 Control Room: (1) The ceiling is painted concrete. The paint appears to be in good condition. The painted steel lifting beam and brackets are rusty. Sand and paint the steel lifting beam and brackets. Prep and paint the ceiling. Estimated construction cost: $ 1,500 (2) The walls are painted brick. The paint appears to be in good condition. There are many large open holes in the existing brick that appears to be from removed piping and /or fasteners. The wet well vent pipe has been painted, but the paint is peeling. None of the conduit is currently painted. It is recommended that the holes be grouted solid, the brick cleaned and left exposed, and the existing painted pipes be sanded and repainted. Estimated construction cost: $ 1,200 (3) The concrete floor is painted, but most of the paint has been worn away. We do not recommend that floors be painted, as this is a periodic maintenance item. Floor finish to remain with no modification. (4) The hatch in the floor provides access to the dry well is painted steel. The paint has been worn away in many areas and the frame and cover are rusty. The hatch should be sanded, scraped and repainted. Estimated construction cost: $ 500 Dry Well: (1) The ceiling is painted concrete. The paint appears to be in good condition. The finish around the penetration for a pipe and conduit is not flush and smooth. Patch areas as required and prep and paint ceiling. Scaffolding will be required to complete this work. Estimated construction cost: $ 1,500 (2) The walls are painted concrete. The paint appears to be in good condition, however there is some staining on the wall above the floor and there are some areas where the paint from recently painted K,Janumy 2015 IISPFS7 1Ptro jectsl10000s110050sV0059V00590011Reports1 10059001 Feasibility Rpt Chatham Road Lift Station.doc' MSA Professional Services, Me page 14 of 24 72 pipe /brackets /etc. is on the wall surface. Conduits and pipe in this area are not all painted. Here are beams that span across the room at multiple points between the floor and ceiling; these are painted but have areas of rust. Sand rusty areas on beams. Clean, prep and paint walls, conduit, pipe, etc. Scaffolding will be required to complete this work. Estimated construction cost: $ 6,000 (3) The floor is unpainted concrete. No recommendations are made to change this surface. Wet Well: The condition of the wet well has not been evaluated as part of the building. This space is considered a sanitary collection tank, and as such, is a wet and corrosive environment. 4.3.3. Interior Access: Wet Well: (1) Personnel access to the Wet Well is through a floor hatch located in the Access Room and down an existing aluminum ladder attached to the wall. The Wet Well is very small in size and a ladder is the most efficient means to access the bottom. No modifications are recommended. Dry Well: (1) Personnel access to the Dry Well is through a floor hatch in the Control Room and down a ladder which consists of alternating manhole steps /rungs embedded into the side of the concrete wall. A wood platform is located approximately 11' below the ceiling. The platform boards are supported on an angle fastened to the wall on one end and by one of the beams that spans between the walls at the other end; the boards are not secured in place. There is a guard rail on one side of the platform. The ladder rungs from the platform level to the floor are offset from the ones directly below the floor hatch. A safety cable rig is provided adjacent to the hatch in the Control Room, this cable is attached to a harness worn by personnel and can remain clipped to the harness the full height of the ladder. The dry well is very small in size and a ladder appears to be the most efficient means to access the bottom. To improve safety with the existing configuration, it is recommended that a grated platform be constructed at the same level as the existing wood platform; this platform will create a new floor level in the drywell. Estimate construction cost: $ 20,000 (2) Equipment removal is accomplished by using the lifting beam in the Control Room to lift items from the lower level through the floor hatch. The wood platform described previously is removed to allow clear DJanuary 2015 IISPFSIIProjectsV 0000s110050s1100591100590011Reparts110059001 Feasibility Apt Chatham Road Lift Station.doc MSA Professional Serviccs, Inc Page 15 of 24 73 vertical access from the lower level to the hatch in the ceiling. A hatch will be provided in the platform, below the existing Control Room floor hatch, to allow for removal of equipment. See construction cost for platform. (3) The Owner has expressed interest in the installation of stair access to this space. The existing building is not large enough to accommodate any sort of stair or ships ladder, the Dry Well is approximately 7' by 10' in size. To provide a stair, a building addition would need to be constructed. The only location available for this addition is to the west or back of the building. Since the floor of the Dry Well is 27' below grade a very large hole would need to be dug; a construction easement would need to be acquired from the adjacent property owner. The addition would consist of a cast -in -place foundation and floor with an aluminum stair /landing system from top to bottom. The above grade building would be constructed of masonry, but would need to be insulated to comply with building code energy requirements. The roof would either be cast - in -place concrete with a membrane roof to match the existing, or a new trussed roof system would be installed that would also cover the existing roof. Heating, ventilation, and lighting would be installed. A structural engineer would need to evaluate the existing foundation to confirm that a hole could be cut through the existing reinforced concrete wall. No openings could be made into the Wet Well from this space. The existing fence would need to be removed and later reinstalled to provide access for construction equipment. Estimated ballpark construction cost (to do a detailed estimate, some engineering design would need to be completed): $ 250,000 4.3.4. HVAC: Wet Well: (1) Currently the Wet Well is ventilated, but the system is not run continuously. As currently configured, per NFPA 820 "Standard for Fire Protection in Wastewater Treatment and Collection Facilities ", this space is a Class 1, Division 1 classified area. Since the Wet Well Access Room is connected directly to the Wet Well, the Access Room is also a Class 1, Division 2 classified area. (2) The space is mechanically ventilated, but does not run continuously. An intake fan is located near the ceiling in the Access Room; air is pulled in through a wall louver and ducted down to below the floor, this causes the Wet Well to be pressurized so that air is then forced up through a pipe that terminates outside, above the roof. It is recommended that the v Januay 2015 IISPFS] IProjectsV 0000s 110050sV 00591100590011 RcportsV 0059001 Feasibility Rpt Chatham Road Lift Station. doc MSA Professional Services, Inc Page 16 of 24 74 existing system be removed and a new system be installed, which would include wall louvers, exhaust fan, and dampers. The ventilation system may still be operated intermittently as it is currently. The new system should provide the fresh air to the Access Room above and be drawn down into the Wet Well through an opening in the floor. New equipment would need to be of rated type construction. Estimated construction cost: $ 15,000 Wet Well Access Room: (1) This space is not ventilated or heated. As this room is part of a building that has heated spaces, it is recommended that this room also be heated to keep the space above freezing. Freeze -thaw cycles are rough on a building and could cause premature degradation of the building components, thus shortening the useful life of the structure as well as increasing maintenance requirements. If the ventilation system is replaced for the Wet Well, the fresh air would enter this space, which will provide the required ventilation for this space; to keep this space from freezing a unit heater would be added. The heater would need to be of rated type construction. $ 10,000 Dry Well: (1) Currently the Dry Well is ventilated, but the system is not run continuously. Per NFPA 820, as currently configured, this space has a Class 1, Division 2. Since the Control Room is connected directly to the Dry Well, the Control Room is also a Class 1, Division 2 classified area. None of the electrical equipment, with the exception of the exhaust fan, is rated. (2) A residential type dehumidifier sits on a fabricated metal bracket attached to the wall. The drain tube is directed to the sump in the floor. Floor space in this area is limited. The existing dehumidifier appears to adequately keep the area dry. A commercial quality unit would be substantially larger (taller, wider, deeper) than the existing dehumidifier and this room doesn't have the space for a larger unit to be installed. Recommend the existing unit remain. (3) The space is mechanically ventilated, but does not run continuously. An intake fan is located at the floor of the Control Room; air is pulled in through a wall louver and pushed down to the floor, this causes the room to be pressurized so that air is then forced up through a pipe that terminates outside, above the roof. It is recommended that the existing system be removed and a new system be installed, which could include a wall louvers, exhaust fan, and dampers. To de- classify this space (and the nJanuary 2015 IISPFSIIProjects110000s110050s1100591100590011Reportsl 10059001 Feasibility Apt Chatham Road Lift Station.doc MSA Professional Semites, Ine page 17 of 24 VV Control Room), the ventilation system shall be designed to run continuously. To keep the room from freezing during winter, a unit heater should be installed near the fresh air outlet to heat up outside air to room temperature. New equipment would not be of rated construction. Estimated construction cost: $ 12,000 Control Room: (1) This room does not have mechanical ventilation. None is required by code. (2) The existing gas -fired unit heater appears to be in good shape. The heater is oversized for the size of this space. Since the heater is functional, it is recommended that it remain. 4.3.5. Lighting: The existing site is not illuminated. There are street lights on Chatham Road, but the nearest one is at least half a block away, so residual light on the site is minimal from the street lights. The residential properties on the opposite side of the street also provide minimal residual light for the site. Therefore, the existing exterior lighting is poor, considering current standards for security and /or working light. The proposed reconstruction project will provide exterior lights on each wall on the building for improved security and staff safety. The exterior fixtures will be controlled to facilitate energy efficient operations. Interior lighting is provided with jelly jar type fixtures that are a mix of incandescent and high pressure sodium lamps. The lights inside the building appear to be adequate for the spaces, but could be improved. The proposed project will refresh and replace the light system inside the building with new energy efficient low maintenance fixtures. The fixtures will be switched for occupancy to prevent usage when not needed. The placement and maintenance of the fixtures will be considered in the proposed lighting layout. Fixture selection will be based on current best products and technology for utility facilities. 4.4. Electrical Service The existing electrical service is overhead open -delta 240/120 V, 3- phase, 4 -wire. It is recommended that we contact the utility provider and request information about possibly upgrading the service 208/120 V, 3- phase, 4 -wire wye service. It is also recommended that all of the electrical and electrical equipment be replaced with the project. The electrical equipment and materials at this facility are operable, and not expected to provide reliable service for duration the expected service life of the ©January 2015 1ISPFSIIProjects110000s110050s 110059V00590011Reports110059001 Feasibility Apt Chatham Road Lift Station. doe MSA Professional Services, Lze page 18 of 24 76 proposed upgrades. For this reason, and that to meet current codes and regulations it recommended to the replace the majority of the electrical system. The new electrical system may vary slightly in configuration depending on input from the electric utility. It is recommended to include the following: new 208/120 wye service (if possible), utility approved meter socket, fused disconnect, transfer switch, Lighting and Appliance panel, and SCADA and local control panel. The transfer switch will be located from its current location to inside the building on the dry -well side. Emergency stand -by power is currently provide by a manual portable engine generator set. The proposed project may be configured to provide one of the following options: (1) On -Site Emergency Standby Engine Driven Generator: this alternative supplies an engine driven generator mounted on a concrete based outside the lift station. The generator would have an all- weather sound attenuating enclosure to allow the unit to be mounted outside. These units can be provided to operate on diesel or natural /propane gas. This unit would be interconnected to the electric service of the station to allow automatic switch over and power supply to the station during events of utility power failure. The permanent mounted generator units are become very common and may be the standard in the future. However, at this site, mounting a permanent generator poses a challenge due to available space restrictions. Codes require the generator be mounted a minimum setback from the building and electrical service, in addition to working space round the unit. This property is limited, especially considering the fence. The available property at this lift station site may need to be increased to make installation of the permanent generator safe and code compliant. A permanent mounted generator is estimated to have a project cost of $50,000 to $60,000. (2) On -Site Emergency Engine Driven Generator: this alternative provides diesel fueled engine driven generator mounted to a DOT compliant trailer system. The generator will be an all- weather sound attenuating enclose. This style generator may be kept on -site because it will remain portable. Being portable, the restriction to work space around the generator becomes an arguable requirement, because the generator can be moved to a space that provides the needed space. This approach and application will require policy, signage, and training of authorized personnel. This approach offers two possible operations: (a) Automatic: this configuration can be operated both automatically and manually. In both configurations the unit would be interconnected to the electric service of the station to allow switch over and power supply to the station during events of utility power failure. In automatic, the generator would remain on -site and connected at all times, when utility power failed January 2015 IISPFS1 IProjects110000s110050sIIO05911005900IlReportsIIO05900l Feasibility Rpt Chatham Road Lift Station.doc A4SA Professional Services, I17c Poge 19 of 24 77 the generator would automatically start and provide a power source. The generator could be left on -site but left unconnected, requiring an operator to start the generator and transfer lift station loads to the generator. This generator could be provided with additional cords and voltage so it could be used at other sites manually. A portable automatic generator unit is estimated with a project cost of $60,000 to $70,000. (b) Manual Portable Generator: this configuration is similar to the existing operation of the existing station. During outages, the operators will bring the portable generator to the site and connect and transfer load to the portable generator. A portable generator unit is estimated with a project cost of $55,000 to $65,000. (3) Existing Emergency Generator: The City will continue to use an existing generator owned by the City to service the station in the event of an outage. The transfer switch will still be moved into the building into the control room side. 4.5. Wet Well The existing wet well was drained and the existing condition of the concrete documented. (Appendix C) It appears that there is some degradation of the concrete. While the station is out of service during the construction project a protective coating could be applied to the interior surface of the wet well to prevent future deterioration. (1) A semi -rigid spray applied polyurethane could be used to protect the existing wet well. This product, unlike other forms of coatings, is able to withstand some movement with a flexural modulus of 75,000 psi. It will provide a long lasting coating which will protect against the corrosive gases in the wet well environment. The estimate cost to coat the entire wet well surface is approximately $31,000. (2) A second option would be to use a less costly cementitious product. This product would cost less but would not have as long an expected service life. This product may need to be replaced within 5 to 10 years. The estimated cost to coat the entire wet well surface with a cementitious liner is approximately $24,000. ©Januag 2015 IISPFS] IProjectsl10000s110050s1100591100590011ReportsU0059001 Feasibility Rpt Chatham Road Lift Station.doc MSA Professional Services, Inc Page 20 of 24 78 4.6. Existing Sanitary Utilities It is recommended that the existing sanitary manhole at the intersection of Chatham and Golf be replaced with a precast concrete manhole. A new outside drop would also be constructed at that time. The estimate cost to replace the manhole structure with outside drop is estimated to be approximately $15,600. This number includes replacement of the existing road surface. It is also recommended that the City begin a program to either replace the existing VCP sanitary sewer with new sewer pipe which will allow for less infiltration or to consider interior liners for the existing pipes, which will also prevent infiltration. C < <. January 2015 IISPFS]( Piro jectsV0000sI10050s1100591100590011Reports110059001 Feasibility Apt Chatham Road Lift Station.doc, MSA Professional Services, Inc Poge 21 of 24 79 5.0 RECOMMENDATIONS 5.1. Base Bid Recommendation Following is cost estimate based on the recommendation above. It is not recommended that the City pursue the optional Access Stairwell because of the large cost to construct and constraints from the size of the site. The remainder of the alternate add -ons can be bid with the project at the City's discretion based on budgetary limits. CHATHAM ROAD LIFT STATION REHABILITATION PROJECT CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA MSA Project Number 10059001 BID TAB & ENGINEER's ESTIMATE ITEM ITEM NO. DESCRIPTION General 1 Mobilization, Bonds, Insurance, and Permits 2 Traffic Control 3 Temporary Bypass Pumping Existing Lift Station Removals Remove Existing Electrical, Piping and 4 Appt. Site ESTIMATED Concrete Generator Pad UNIT QUANTITY UNITS PRICE 1 L.S. $25,000.00 1 L.S. $2,500.00 1 L.S. $5,000.00 1 L.S. $5,000.00 TOTAL PRICE $25,000.00 $2,500.00 $5,000.00 $5,000.00 5 Concrete Generator Pad 8 C.Y. $400.00 $3,200.00 6 Electric Utility Allowance 1 L.S. $2,500.00 $2,500.00 7 ADA Compliant Handicap Ramp 1 L.S. $5,000.00 $5,000.00 8 Concrete Sidewalk and Concrete Stoops 1 L.S. $5,000.00 $5,000.00 9 Bushes / Shrubs / Plantings 1 L.S. $3,000.00 $3,000.00 10 Fencing 33 L. F. $45.00 $1,485.00 11 Gate 2 EACH $1,250.00 $2,500.00 Structural 12 Replace existing roofing system 1 L.S. $8,000.00 $8,000.00 13 Exterior Walls Sandblasting and Painting 1 L.S. $5,000.00 $5,000.00 14 Rehab Existing Wet Well Door 1 L.S. $1,500.00 $1,500.00 15 Rehab Existing Control Room Door 1 L.S. $1,500.00 $1,500.00 16 Remove Windows and In -fill with Masonry 1 L.S. $1,000.00 $1,000.00 Clean and Paint Concrete Ceilings 17 Wet Well Entry 1 L.S. $1,000.00 $1,000.00 18 Control Room 1 L.S. $1,500.00 $1,500.00 19 Dry Well 1 L.S. $1,500.00 $1,500.00 Rehab Interior Walls 20 Wet Well Entry 1 L.S. $1,500.00 $1,500.00 21 Control Room 1 L.S. $1,500.00 $1,500.00 V Janumy 2015 IISPFSIIProjects110000s110050s1100591100590011Reportsl 10059001 Feasibility Rpt Chatham Road Lift Station.doc MSA Professional Sen ices, Inc Page 22 of 24 80 22 Dry Well 1 L.S. $6,000.00 $6,000.00 23 Rehab Hatches 1 L.S. $1,000.00 $1,000.00 24 Dry Well Safety Platform 1 L.S. $20,000.00 $20,000.00 25 Wet -well coating 1 L.S. $31,000.00 $31,000.00 Mechanical 26 Smith and Loveless 7.5 HP pumps 2 EACH $13,000.00 $26,000.00 27 4" Flanged Piping with valves 1 L.S. $10,000.00 $10,000.00 28 Wet Well Ventilation System 1 L.S. $15,000.00 $15,000.00 29 Wet Well Heating 1 L.S. $10,000.00 $10,000.00 30 Dry Well Ventilation 1 L.S. $12,000.00 $12,000.00 Electrical 31 Utility Approved Meter Socket 1 L.S. $3,000.00 $3,000.00 32 Fused Disconnect 1 L.S. $2,500.00 $2,500.00 33 Panel Board 1 L.S. $4,500.00 $4,500.00 34 Control Panel 1 L.S. $25,000.00 $25,000.00 35 Level Transducer 1 L.S. $1,600.00 $1,600.00 36 Backup Floats 4 EACH $400.00 $1,600.00 37 SCADA Radio, Cable and Antenna 1 L.S. $4,000.00 $4,000.00 38 Automatic Transfer Switch 1 L.S. $5,000.00 $5,000.00 39 SCADA Integrator Allowance 1 L.S. $25,000.00 $25,000.00 40 Soft Start Motor Control 2 EACH $3,000.00 $6,000.00 41 Upgrade Utility Service 1 L.S. $4,000.00 $4,000.00 Underground Utilities 42 Sanitary Manhole 22.2 V.F. $450.00 $9,990.00 43 Outside Drop 12.6 V.F. $150.00 $1,890.00 44 Manhole Casting 2 EACH $450.00 $900.00 45 Sawcut Ashpalt 160 L. F. $2.00 $320.00 46 Remove Existing Asphalt 200 S.Y. $2.00 $400.00 47 Crushed Aggregate Base Course 40 C.Y. $25.00 $1,000.00 48 HMA, Binder Course, 1 1/2" 200 S.Y. $10.00 $2,000.00 49 HMA, Surface Course, 1 1/2" 200 S.Y. $10.00 $2,000.00 50 Connect to Existing 4 EACH $500.00 $2,000.00 TOTAL FOR ITEMS 1 -50 Contingencies (10 %) TOTAL ESTIMATED CONSTRUCTION COSTS Optional - Add Alternates $317,885.00 $31,790.00 $349,675.00 1 Construct Access Stairwell 1 L.S. $250,000.00 $250,000.00 2 Install Wood Truss w/ Metal Roofing 1 L.S. $13,000.00 $13,000.00 3 Install Wood Truss w/ Shingle Roofing 1 L.S. $11,800.00 $11,800.00 4 Install Exterior Facade 1 L.S. $12,000.00 $12,000.00 OJannag 2015 I tSPFS' IIPr ojcctsV0000sU0050s1100591100590011Reports110059001 Feasibility Rpt Chatham Road Lift Station.doc MSA Professional Services, Inc Page 23 of 24 81 5 Replace Entire Wet Well Entry Door 1 L.S. $4,000.00 $4,000.00 6 Replace Entire Control Room Entry Door 1 L.S. $4,000.00 $4,000.00 7 Use VFD's for Motor Controllers 1 L.S. $15,000.00 $15,000.00 8 Flow Meter 1 L.S. $6,000.00 $6,000.00 9 Flow Measurement by Drawdown Measure 1 L.S. $4,000.00 $4,000.00 6.0 PROJECT SCHEDULE The City would like to bid the project early 2015 with construction to take place in 2015. Table 10.1— Proiect Schedule Task Action Date 1 Review draft Feasibility Report with City Staff December 2014 2 Council Receives Feasibility Report January 2015 3 Council selects design options January 2015 4 Council receives final plans & specifications and authorizes advertising for bid February 2015 5 Bid Advertisement due to newspaper February 26, 2015 6 Bid Advertisements in Newspaper March 5 & 12, 2015 7 Bid Opening for Construction March 26, 2015 8 Council receives bid tabulation and bid recommendation April 3, 2015 9 Council Awards Construction Bid April 13, 2015 10 Preconstruction Meeting / Shop drawing review May 2015 11 Construction Starts June 2015 12 lConstruction Complete (depends on Project Scope). September 2015 7.0 CONCLUSION & RECOMMENDATIONS The total estimated project cost which includes all of the recommended items is $349,315.00 including contingency. Budget allowing, it is recommended that the City proceed with the recommendations based in this report. This report will act as a guideline for the design of the lift station project. ©January 2015 IISPFSIIProjects110000sI10050sI100591100590011Reports110059001 Feasibility Rpt Chathmn Road Lift Station.doe .VISA Professional Services, Inc Page 24 of 24 82 APPENDICES Appendix A — 2013 Pumping Data Appendix B — System Head Curve 83 AVG DAILY (gpm) 24.82 MIN MAX 15.46 123.67 AVG DAILY (gpm) 17.55 MIN MAX 15.46 20.98 84 2013 Pumping Pump 1 Pump 2 Run Times Average Run Times Average Combined Dates hrs minutes total gallons gpm hrs minutes total gallons gpm gpm 1- Jan -13 1.1 66 17,490.00 12.15 1.1 66 17,490.00 12.15 24.29 2- Jan -13 0.9 54 14,310.00 9.94 0.7 42 11,130.00 7.73 17.67 3- Jan -13 0.9 54 14,310.00 9.94 0.8 48 12,720.00 8.83 18.77 4- Jan -13 1 60 15,900.00 11.04 0.7 42 11,130.00 7.73 18.77 5- Jan -13 1 60 15,900.00 11.04 0.9 54 14,310.00 9.94 20.98 6- Jan -13 0.7 42 11,130.00 7.73 1.5 90 23,850.00 16.56 24.29 7- Jan -13 2.3 138 36,570.00 25.40 0.6 36 9,540.00 6.63 32.02 8- Jan -13 11.1 666 176,490.00 122.56 0.1 6 1,590.00 1.10 123.67 9- Jan -13 3.4 204 54,060.00 37.54 1.1 66 17,490.00 12.15 49.69 10- Jan -13 0.7 42 11,130.00 7.73 0.8 48 12,720.00 8.83 16.56 11- Jan -13 0.7 42 11,130.00 7.73 0.8 48 12,720.00 8.83 16.56 12- Jan -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 13- Jan -13 1.7 102 27,030.00 18.77 0.9 54 14,310.00 9.94 28.71 14- Jan -13 0.3 18 4,770.00 3.31 1.8 108 28,620.00 19.88 23.19 15- Jan -13 0.6 36 9,540.00 6.63 1 60 15,900.00 11.04 17.67 16- Jan -13 0.8 48 12,720.00 8.83 0.7 42 11,130.00 7.73 16.56 17- Jan -13 0.7 42 11,130.00 7.73 0.8 48 12,720.00 8.83 16.56 18- Jan -13 0.8 48 12,720.00 8.83 0.7 42 11,130.00 7.73 16.56 19- Jan -13 0 0 0.00 0100 0 0 0.00 0.00 0.00 20- Jan -13 0 0 0.00 0.00 0 0 0.00 0.00 0.00 21- Jan -13 0 0 0.00 0.00 0 0 0.00 0.00 0.00 22- Jan -13 0 0 0.00 0.00 0 0 0.00 0.00 0.00 23- Jan -13 1.6 96 25,440.00 17.67 0.9 54 14,310.00 9.94 27.60 24- Jan -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 25- Jan -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 26- Jan -13 0.9 54 14,310.00 9.94 0.8 48 12,720.00 8.83 18.77 27- Jan -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 28- Jan -13 0.7 42 11,130.00 7.73 0.8 48 12,720.00 8.83 16.56 29- Jan -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 30- Jan -13 0.8 48 12,720.00 8.83 0.7 42 11,130.00 7.73 16.56 31- Jan -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 TOTAL 37.6 2256 597,840.00 23.1 1386 367,290.00 1- Feb -13 0.7 42 11,130.00 7.73 0.8 48 12,720.00 8.83 16.56 2- Feb -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 3- Feb -13 1 60 15,900.00 11.04 0.9 54 14,310.00 9.94 20.98 4- Feb -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 5- Feb -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 6- Feb -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 7- Feb -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 8- Feb -13 0.7 42 11,130.00 7.73 0.8 48 12,720.00 8.83 16.56 9- Feb -13 0.9 54 14,310.00 9.94 0.8 48 12,720.00 8.83 18.77 10- Feb -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 11- Feb -13 0.9 54 14,310.00 9.94 0.8 48 12,720.00 8.83 18.77 12- Feb -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 13- Feb -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 14- Feb -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 15- Feb -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 16- Feb -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 17- Feb -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 18- Feb -13 0.8 48 12,720.00 8.83 0.9 54 14,310.00 9.94 18.77 19- Feb -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 20- Feb -13 0.8 48 12,720.00 8.83 0.7 42 11,130.00 7.73 16.56 21- Feb -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 22- Feb -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 23- Feb -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 24- Feb -13 1 60 15,900.00 11.04 0.9 54 14,310.00 9.94 20.98 25- Feb -13 0.7 42 11,130.00 7.73 0.8 48 12,720.00 8.83 16.56 26- Feb -13 0.7 42 11,130.00 7.73 0.8 48 12,720.00 8.83 16.56 27- Feb -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 28-Feb-131 0.8 48 12,720.00 8.83 0.7 42 11,130.00 7.73 16.56 TOTAL 1 22.3 1338 354,570.00 22.2 1332 352,980.00 AVG DAILY (gpm) 24.82 MIN MAX 15.46 123.67 AVG DAILY (gpm) 17.55 MIN MAX 15.46 20.98 84 AVG DAILY (gpm) 23.72 MIN MAX 15.46 110.42 AVG DAILY (gpm) 38.98 MIN MAX 24.29 75.08 85 2013 Pumping Pump 1 Pump 2 Run Times Average Run Times Average Combined Dates hrs minutes total gallons gpm hrs minutes total gallons gpm gpm 1- Mar -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 2- Mar -13 0.8 48 12,720.00 8.83 019 54 - 14,310.00 9.94 18.77 3- Mar -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 4- Mar -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 5- Mar -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 6- Mar -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 7- Mar -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 8- Mar -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 9- Mar -13 1 60 15,900.00 11.04 1 60 15,900.00 11.04 22.08 10- Mar -13 1.1 66 17,490.00 12.15 1 60 15,900.00 11.04 23.19 11- Mar -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 12- Mar -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 13- Mar -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 14- Mar -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 15- Mar -13 0.7 42 11,130.00 7.73 0.8 48 12,720.00 8.83 16.56 16- Mar -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 17- Mar -13 0.9 54 14,310.00 9.94 0.8 48 12,720.00 8.83 18.77 18- Mar -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 19- Mar -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 20- Mar -13 1 60 15,900.00 11.04 0.8 48 12,720.00 8.83 19.88 21- Mar -13 1 60 15,900.00 11.04 0.8 48 12,720.00 8.83 19.88 22- Mar -13 1 60 15,900.00 11.04 0.7 42 11,130.00 7.73 18.77 23- Mar -13 1.4 84 22,260.00 15.46 0.9 54 14,310.00 9.94 25.40 24- Mar -13 1.5 90 23,850.00 16.56 0.8 48 12,720.00 8.83 25.40 25- Mar -13 1.1 66 17,490.00 12.15 0.8 48 12,720.00 8.83 20.98 26- Mar -13 0.8 48 12,720.00 8.83 0.7 42 11,130.00 7.73 16.56 27- Mar -13 1.3 78 20,670.00 14.35 0.9 54 14,310.00 9.94 24.29 28- Mar -13 1.4 84 22,260.00 15.46 1 60 15,900.00 11.04 26.50 29- Mar -13 2.1 126 33,390.00 23.19 1.2 72 19,080.00 13.25 36.44 30- Mar -13 1.7 102 27,030.00 18.77 8.3 498 131,970.00 91.65 110.42 31- Mar -13 0 0 0.00 0.00 4.2 252 66,780.00 46.38 46.38 TOTAL 29.9 1794 475,410.00 36.7 2202 583,530.00 1- Apr -13 0.9 54 14,310.00 9.94 1.8 108 28,620.00 19.88 29.81 2- Apr -13 1.1 66 17,490.00 12.15 1.1 66 17,490.00 12.15 24.29 3- Apr -13 1 60 15,900.00 11.04 1.4 84 22,260.00 15.46 26.50 4- Apr -13 1.1 66 17,490.00 12.15 1.6 96 25,440.00 17.67 29.81 5- Apr -13 1.2 72 19,080.00 13.25 1.2 72 19,080.00 13.25 26.50 6- Apr -13 1.4 84 22,260.00 15.46 1.4 84 22,260.00 15.46 30.92 7- Apr -13 1.3 78 20,670.00 14.35 1.3 78 20,670.00 14.35 28.71 8- Apr -13 3 180 47,700.00 33.13 3 180 47,700.00 33.13 66.25 9- Apr -13 1.5 90 23,850.00 16.56 1.5 90 23,850.00 16.56 33.13 10- Apr -13 1.3 78 20,670.00 14.35 1.3 78 20,670.00 14.35 28.71 11- Apr -13 1.3 78 20,670.00 14.35 1.2 72 19,080.00 13.25 27.60 12- Apr -13 1.2 72 19,080.00 13.25 1.2 72 19,080.00 13.25 26.50 13- Apr -13 1.2 72 19,080.00 13.25 1.2 72 19,080.00 13.25 26.50 14- Apr -13 1.5 90 23,850.00 16.56 1.4 84 22,260.00 15.46 32.02 15- Apr -13 1.5 90 23,850.00 16.56 1.6 96 25,440.00 17.67 34.23 16- Apr -13 1.7 102 27,030.00 18.77 1.6 96 25,440.00 17.67 36.44 17- Apr -13 1.7 102 27,030.00 18.77 1.7 102 27,030.00 18.77 37.54 18- Apr -13 1.8 108 28,620.00 19.88 1.9 114 30,210.00 20.98 40.85 19- Apr -13 1.6 96 25,440.00 17.67 1.6 96 25,440.00 17.67 35.33 20- Apr -13 1.6 96 25,440.00 17.67 1.6 96 25,440.00 17.67 35.33 21- Apr -13 2.7 162 42,930.00 29.81 2.7 162 42,930.00 29.81 59.63 22- Apr -13 3.4 204 54,060.00 37.54 3.4 204 54,060.00 37.54 75.08 23- Apr -13 3.1 186 49,290.00 34.23 3.2 192 50,880.00 35.33 69.56 24- Apr -13 2.9 174 46,110.00 32.02 2.8 168 44,520.00 30.92 62.94 25- Apr -13 2.2 132 34,980.00 24.29 2.2 132 34,980.00 24.29 48.58 26- Apr -13 2 120 31,800.00 22.08 2 120 31,800.00 22.08 44.17 27- Apr -13 1.9 114 30,210.00 20.98 1.9 114 30,210.00 20.98 41.96 28- Apr -13 1.9 114 30,210.00 20.98 1.8 108 28,620.00 19.88 40.85 29- Apr -13 1.7 102 27,030.00 18.77 1.7 102 27,030.00 18.77 37.54 30-Apr-131 1.5 90 23,850.00 16.56 1.4 84 22,260.00 15.46 32.02 TOTAL 1 52.2 3132 829,980.00 1 53.7 3222 853,830.00 AVG DAILY (gpm) 23.72 MIN MAX 15.46 110.42 AVG DAILY (gpm) 38.98 MIN MAX 24.29 75.08 85 AVG DAILY (gpm) 35.48 MIN MAX 19.88 94.96 AVG DAILY (gpm) 49.28 MIN MAX 25.40 226.35 86 2013 Pumping Pump 1 Pump 2 Run Times Average Run Times Average Combined Dates hrs minutes total gallons gpm hrs minutes total gallons gpm gpm 1- May -13 1.4 84 22,260.00 15.46 1.4 84 22,260.00 15.46 30.92 2- May -13 1.3 78 20,670.00 14.35 1.3 78 20,670.00 14.35 28.71 3- May -13 1.4 84 22,260.00 15.46 1.5 90 23,850.00 16.56 32.02 4- May -13 1.4 84 22,260.00 15.46 1.4 84 22,260.00 15.46 30.92 5- May -13 1.5 90 23,850.00 16.56 1.5 90 23,850.00 16.56 33.13 6- May -13 1.3 78 20,670.00 14.35 1.3 78 20,670.00 14.35 28.71 7- May -13 1.2 72 19,080.00 13.25 1.3 78 20,670.00 14.35 27.60 8- May -13 1.1 66 17,490.00 12.15 1 60 15,900.00 11.04 23.19 9- May -13 1.2 72 19,080.00 13.25 1.2 72 19,080.00 13.25 26.50 10- May -13 1.2 72 19,080.00 13.25 1.2 72 19,080.00 13.25 26.50 11- May -13 1.1 66 17,490.00 12.15 1.1 66 17,490.00 12.15 24.29 12- May -13 1.1 66 17,490.00 12.15 1.1 66 17,490.00 12.15 24.29 13- May -13 1.2 72 19,080.00 13.25 1.1 66 17,490.00 12.15 25.40 14- May -13 1.1 66 17,490.00 12.15 1.1 66 17,490.00 12.15 24.29 15- May -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 16- May -13 0.9 54 14,310.00 9.94 1 60 15,900.00 11.04 20.98 17- May -13 1 60 15,900.00 11.04 1 60 15,900.00 11.04 22.08 18- May -13 1.5 90 23;850.00 16.56 1.5 90 23,850.00 16.56 33.13 19- May -13 1.4 84 22,260.00 15.46 7.2 432 114,480.00 79.50 94.96 20- May -13 2.6 156 41,340.00 28.71 5.4 324 85,860.00 59.63 88.33 21- May -13 3.3 198 52,470.00 36.44 3.2 192 50,880.00 35.33 71.77 22- May -13 2.3 138 36,570.00 25.40 2.2 132 34,980.00 24.29 49.69 23- May -13 1.7 102 27,030.00 18.77 1.7 102 27,030.00 18.77 37.54 24- May -13 1.5 90 23,850.00 16.56 1.6 96 25,440.00 17.67 34.23 25- May -13 1.6 96 25,440.00 17.67 1.5 90 23,850.00 16.56 34.23 26- May -13 1.6 96 25,440.00 17.67 1.5 90 23,850.00 16.56 34.23 27- May -13 1.8 108 28,620.00 19.88 1.7 102 27,030.00 18.77 38.65 28- May -13 1.3 78 20,670.00 14.35 1.3 78 20,670.00 14.35 28.71 29- May -13 1.3 78 20,670.00 14.35 1.4 84 22,260.00 15.46 29.81 30- May -13 1.8 108 28,620.00 19.88 1.7 102 27,030.00 18.77 38.65 31-May-13 1.6 96 25,440.00 17.67 1.7 102 27 030.00 18.77 36.44 TOTAL 45.6 2736 725,040.00 54 3240 858,600.00 1- Jun -13 1.6 96 25,440.00 17.67 1.5 90 23,850.00 16.56 34.23 2- Jun -13 1.5 90 23,850.00 16.56 1.5 90 23,850.00 16.56 33.13 3- Jun -13 1.3 78 20,670.00 14.35 1.3 78 20,670.00 14.35 28.71 4- Jun -13 1.2 72 19,080.00 13.25 1.2 72 19,080.00 13.25 26.50 5- Jun -13 1.1 66 17,490.00 12.15 1.2 72 19,080.00 13.25 25.40 6- Jun -13 1.2 72 19,080.00 13.25 1.1 66 17,490.00 12.15 25.40 7- Jun -13 1.2 72 19,080.00 13.25 1.2 72 19,080.00 13.25 26.50 8- Jun -13 1.1 66 17,490.00 12.15 1.2 72 19,080.00 13.25 25.40 9- Jun -13 1.5 90 23,850.00 16.56 1.4 84 22,260.00 15.46 32.02 10- Jun -13 1.2 72 19,080.00 13.25 1.3 78 20,670.00 14.35 27.60 11- Jun -13 1.2 72 19,080.00 13.25 1.1 66 17,490.00 12.15 25.40 12- Jun -13 1.8 108 28,620.00 19.88 1.8 108 28,620.00 19.88 39.75 13- Jun -13 1.5 90 23,850.00 16.56 1.5 90 23,850.00 16.56 33.13 14- Jun -13 1.3 78 20,670.00 14.35 1.4 84 22,260.00 15.46 29.81 1S- Jun -13 1.3 78 20,670.00 14.35 1.4 84 22,260.00 15.46 29.81 16- Jun -13 4.1 246 65,190.00 45.27 4.1 246 65,190.00 45.27 90.54 17- Jun -13 2.3 138 36,570.00 25.40 2.3 138 36,570.00 25.40 S0.79 18- Jun -13 1.7 102 27,030.00 18.77 1.8 108 28,620.00 19.88 38.65 19- Jun -13 1.6 96 25,440.00 17.67 1.6 96 25,440.00 17.67 35.33 20- Jun -13 1.6 96 25,440.00 17.67 1.6 96 25,440.00 17.67 35.33 21- Jun -13 4.1 246 65,190.00 45.27 7.8 468 124,020.00 86.13 131.40 22- Jun -13 0 0 0.00 0.00 20.5 1230 325,950.00 226.35 226.35 23- Jun -13 0 0 0.00 0.00 9.9 594 157,410.00 109.31 109.31 24- Jun -13 0 0 0.00 0.00 6.4 384 101,760.00 70.67 70.67 25- Jun -13 0 0 0.00 0.00 5.1 306 81,090.00 56.31 56.31 26- Jun -13 0 0 0.00 0.00 4 240 63,600.00 44.17 44.17 27- Jun -13 1.3 78 20,670.00 14.35 2 120 31,800.00 22.08 36.44 28- Jun -13 1.5 90 23,850.00 16.56 1.6 96 25,440.00 17.67 34.23 29- Jun -13 1.9 114 30,210.00 20.98 1.9 114 30,210.00 20.98 41.96 30- Jun -13 1.6 96 25,440.00 17.671 1.5 90 23,850.00 16.56 34.23 TOTAL 1 41.7 2502 663,030.00 1 92.2 5532 1,465,980.00 AVG DAILY (gpm) 35.48 MIN MAX 19.88 94.96 AVG DAILY (gpm) 49.28 MIN MAX 25.40 226.35 86 AVG DAILY (gpm) 23.51 MIN MAX 17.67 44.17 AVG DAILY (gpm) 19.34 MIN MAX 16.56 25.40 87 2013 Pumping Pump 1 Pump 2 Run Times Average Run Times Average Combined Dates hrs minutes total gallons gpm hrs minutes total gallons gpm gpm 1- Jul -13 1.4 84 22,260.00 15.46 1.4 84 22,260.00 15.46 30.92 2- Jul -13 1.4 84 22,260.00 15.46 1.4 84 22,260.00 15.46 30.92 3- Jul -13 1.2 72 19,080.00 13.25 1.2 72 19,080.00 13.25 26.50 4- Jul -13 1.1 66 17,490.00 12.15 1.1 66 17,490.00 12.15 24.29 5- Jul -13 1 60 15,900.00 11.04 1.1 66 17,490.00 12.15 23.19 6- Jul -13 1.1 66 17,490.00 12.15 1 60 15,900.00 11.04 23.19 7- Jul -13 1.1 66 17,490.00 12.15 1.2 72 19,080.00 13.25 25.40 8- Jul -13 1.1 66 17,490.00 12.15 1 60 15,900.00 11.04 23.19 9- Jul -13 1 60 15,900.00 11.04 1 60 15,900.00 11.04 22.08 10- Jul -13 1 60 15,900.00 11.04 1 60 15,900.00 11.04 22.08 11- Jul -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 12- Jul -13 1 60 15,900.00 11.04 0.9 54 14,310.00 9.94 20.98 13- Jul -13 2 120 31,800.00 22.08 2 120 31,800.00 22.08 44.17 14- Jul -13 1.2 72 19,080.00 13.25 1.3 78 20,670.00 14.35 27.60 15- Jul -13 1.2 72 19,080.00 13.25 1.1 66 17,490.00 12.15 25.40 16- Jul -13 1 60 15,900.00 11.04 1 60 15,900.00 11.04 22.08 17- Jul -13 1.1 66 17,490.00 12.15 1.1 66 17,490.00 12.15 24.29 18- Jul -13 1 60 15,900.00 11.04 1 60 15,900.00 11.04 22.08 19- Jul -13 1 60 15,900.00 11.04 0.9 54 14,310.00 9.94 20.98 20- Jul -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 21- Jul -13 1.1 66 17,490.00 12.15 1.1 66 17,490.00 12.15 24.29 22- Jul -13 1.1 66 17,490.00 12.15 1 60 15,900.00 11.04 23.19 23- Jul -13 1 60 15,900.00 11.04 1 60 15,900.00 11.04 22.08 24- Jul -13 0.9 54 14,310.00 9.94 1 60 15,900.00 11.04 20.98 25- Jul -13 0.9 54 14,310.00 9.94 0.8 48 12,720.00 8.83 18.77 26- Jul -13 0.9 54 14,310.00 9.94 019 54 14,310.00 9.94 19.88 27- Jul -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 28- Jul -13 1.1 66 17,490.00 12.15 1 60 15,900.00 11.04 23.19 29- Jul -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 30- Jul -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 31- Jul -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 33.2 1992 527,880.00 32.8 1968 521,520.00 1- Aug -13 0.8 48 12,720.00 8.83 0.9 54 14,310.00 9.94 18.77 2- Aug -13 0.8 48 12,720.00 8.83 0.7 42 11,130.00 7.73 16.56 3- Aug -13 1 60 15,900.00 11.04 1 60 15,900.00 11.04 22.08 4- Aug -13 1 60 15,900.00 11.04 0.9 54 14,310.00 9.94 20.98 5- Aug -13 1.1 66 17,490.00 12.15 1.2 72 19,080.00 13.25 25.40 6- Aug -13 1 60 15,900.00 11.04 0.9 54 14,310.00 9.94 20.98 7- Aug -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 8- Aug -13 0.9 54 14,310.00 9.94 1 60 15,900.00 11.04 20.98 9- Aug -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 10- Aug -13 0.9 54 14,310.00 9.94 0.8 48 12,720.00 8.83 18.77 11- Aug -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 12- Aug -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 13- Aug -13 0.9 54 14,310.00 9.94 1 60 15,900.00 11.04 20.98 14- Aug -13 0.9 54 14,310.00 9.94 0.8 48 12,720.00 8.83 18.77 15- Aug -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 16- Aug -13 0.8 48 12,720.00 8.83 0.9 54 14,310.00 9.94 18.77 17- Aug -13 1 60 15,900.00 11.04 0.8 48 12,720.00 8.83 19.88 18- Aug -13 0.9 54 14,310.00 9.94 1 60 15,900.00 11.04 20.98 19- Aug -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 20- Aug -13 0.9 54 14,310.00 9.94 0.8 48 12,720.00 8.83 18.77 21- Aug -13 0.8 48 12,720.00 8.83 0.9 54 14,310.00 9.94 18.77 22- Aug -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 23- Aug -13 0.9 54 14,310.00 9.94 0.8 48 12,720.00 8.83 18.77 24- Aug -13 0.8 48 12,720.00 8.83 1 60 15,900.00 11.04 19.88 25- Aug -13 1 60 15,900.00 11.04 0.9 54 14,310.00 9.94 20.98 26- Aug -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 27- Aug -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 28- Aug -13 0.8 48 12,720.00 8.83 018 48 12,720.00 8.83 17.67 29- Aug -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 30- Aug -13 0.8 48 12,720.00 8.83 0.7 42 11,130.00 7.73 16.56 31-Aug-131 0.7 42 11,130.00 7.73 0.8 48 12,720.00 16.56 TOTAL 1 27.2 1632 432,480.00 27.1 1626 430,890.00 9 AVG DAILY (gpm) 23.51 MIN MAX 17.67 44.17 AVG DAILY (gpm) 19.34 MIN MAX 16.56 25.40 87 AVG DAILY (gpm) 17.37 MIN MAX 13.25 23.19 AVG DAILY (gpm) 18.97 MIN MAX 14.35 30.92 88 2013 Pumping Pump 1 Pump 2 Run Times Average Run Times Average Combined Dates hrs minutes total gallons gpm hrs minutes total gallons gpm gpm 1- Sep -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 2- Sep -13 0.9 54 14,310.00 9.94 1 60 15,900.00 11.04 20.98 3- Sep -13 0.8 48 12,720.00 8.83 0.9 54 14,310.00 9.94 18.77 4- Sep -13 0.9 54 14,310.00 9.94 0.8 48 12,720.00 8.83 18.77 5- Sep -13 0.9 54 14,310.00 9.94 0.7 42 11,130.00 7.73 17.67 6- Sep -13 0.6 36 9,540.00 6.63 0.9 54 14,310.00 9.94 16.56 7- Sep -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 8- Sep -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 9- Sep -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 10- Sep -13 0.8 48 12,720.00 8.83 0.7 42 11,130.00 7.73 16.56 11- Sep -13 0.7 42 11,130.00 7.73 0.8 48 12,720.00 8.83 16.56 12- Sep -13 0.8 48 12,720.00 8.83 0.7 42 11,130.00 7.73 16.56 13- Sep -13 0.6 36 9,540.00 6.63 0.6 36 9,540.00 6.63 13.25 14- Sep -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 15- Sep -13 1.1 66 17,490.00 12.15 1 60 15,900.00 11.04 23.19 16- Sep -13 0.8 48 12,720.00 8.83 0.7 42 11,130.00 7.73 16.56 17- Sep -13 0.7 42 11,130.00 7.73 0.8 48 12,720.00 8.83 16.56 18- Sep -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 19- Sep -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 20- Sep -13 0.7 42 11,130.00 7.73 0.6 36 9,540.00 6.63 14.35 21- Sep -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 22- Sep -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 23- Sep -13 0.8 48 12,720.00 8.83 0.7 42 11,130.00 7.73 16.56 24- Sep -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 25- Sep -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 26- Sep -13 0.6 36 9,540.00 6.63 0.6 36 9,540.00 6.63 13.25 27- Sep -13 0.8 48 12,720.00 8.83 0.7 42 11,130.00 7.73 16.56 28- Sep -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 29- Sep -13 0.8 48 12,720.00 8.83 0.9 54 14,310.00 9.94 18.77 30-Sep-13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 TOTAL 23.7 1422 376,830.00 23.5 1410 373,650.00 1- Oct -13 0.8 48 12,720.00 8.83 0.7 42 11,130.00 7.73 16.56 2- Oct -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 3- Oct -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 4- Oct -13 0.7 42 11,130.00 7.73 0.6 36 9,540.00 6.63 14.35 5- Oct -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 6- Oct -13 1 60 15,900.00 11.04 1 60 15,900.00 11.04 22.08 7- Oct -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 8- Oct -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 9- Oct -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 10- Oct -13 0.7 42 11,130.00 7.73 0.7 42 11,130.00 7.73 15.46 11- Oct -13 0 0 0.00 0.00 0 0 0.00 0.00 0.00 12- Oct -13 0 0 0.00 0.00 0 0 0.00 0.00 0.00 13- Oct -13 0 0 0.00 0.00 0 0 0.00 0.00 0.00 14- Oct -13 0.8 48 12,720.00 8.83 0.9 54 14,310.00 9.94 18.77 15- Oct -13 1.4 84 22,260.00 15.46 1.4 84 22,260.00 15.46 30.92 16- Oct -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 17- Oct -13 0.9 54 14,310.00 9.94 0.8 48 12,720.00 8.83 18.77 18- Oct -13 1.1 66 17,490.00 12.15 1.2 72 19,080.00 13.25 25.40 19- Oct -13 1 60 15,900.00 11.04 0.9 54 14,310.00 9.94 20.98 20- Oct -13 1 60 15,900.00 11.04 1 60 15,900.00 11.04 22.08 21- Oct -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 22- Oct -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 23- Oct -13 0.9 54 14,310.00 9.94 0.8 48 12,720.00 8.83 18.77 24- Oct -13 0.7 42 11,130.00 7.73 0.8 48 12,720.00 8.83 16.56 25- Oct -13 0.8 48 12,720.00 8.83 0.7 42 11,130.00 7.73 16.56 26- Oct -13 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 19.88 27- Oct -13 1 60 15,900.00 11.04 1 60 15,900.00 11.04 22.08 28- Oct -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 29- Oct -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 30- Oct -13 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 17.67 31- Oct -13 0.8 48 12,720.00 8.831 0.8 48 12,720.00 8.831 17.67 TOTAL 24.2 1452 384,780.00 1 23.9 1434 380,010.00 AVG DAILY (gpm) 17.37 MIN MAX 13.25 23.19 AVG DAILY (gpm) 18.97 MIN MAX 14.35 30.92 88 Dates 1- Nov -13 2- Nov -13 3- Nov -13 4- Nov -13 5- Nov -13 6- Nov -13 7- Nov -13 8- Nov -13 9- Nov -13 10- Nov -13 11- Nov -13 12- Nov -13 13- Nov -13 14- Nov -13 15- Nov -13 16- Nov -13 17- Nov -13 18- Nov -13 19- Nov -13 20- Nov -13 21- Nov -13 22- Nov -13 23- Nov -13 24- Nov -13 25- Nov -13 26- Nov -13 27- Nov -13 28- Nov -13 29- Nov -13 1- Dec -13 2- Dec -13 3- Dec -13 4- Dec -13 5- Dec -13 6- Dec -13 7- Dec -13 11- Dec -13 12- Dec -13 13- Dec -13 14- Dec -13 15- Dec -13 16- Dec -13 17- Dec -13 18- Dec -13 19- Dec -13 20- Dec -13 21- Dec -13 22- Dec -13 23- Dec -13 24- Dec -13 25- Dec -13 26- Dec -13 27- Dec -13 28- Dec -13 29- Dec -13 30- Dec -13 31- Dec -13 AL R TOTAL Pump 1 Run Times hrs minutes total gallons 0.7 42 11,130.00 0.9 54 14,310.00 1 60 15,900.00 0.8 48 12,720.00 0.8 48 12,720.00 1 60 15,900.00 0.9 54 14,310.00 0.8 48 12,720.00 0.8 48 12,720.00 0.8 48 12,720.00 0.9 54 14,310.00 0.8 48 12,720.00 0.8 48 12,720.00 0.8 48 12,720.00 0.7 42 11,130.00 0.8 48 12,720.00 0.9 54 14,310.00 0.8 48 12,720.00 0.7 42 11,130.00 0.7 42 11,130.00 0.6 36 9,540.00 0.8 48 12,720.00 0.9 54 14,310.00 1 60 15,900.00 0.8 48 12,720.00 0.8 48 12,720.00 0.8 48 12,720.00 0.8 48 12,720.00 0.7 42 11,130.00 0.8 48 12,720.00 24.4 1464 387,960.00 0.8 48 12,720.00 0.8 48 12,720.00 0.7 42 11,130.00 0.8 48 12,720.00 0.7 42 11,130.00 0.8 48 12,720.00 0.8 48 12,720.00 0.9 54 14,310.00 0.8 48 12,720.00 0.7 42 11,130.00 0.8 48 12,720.00 0.6 36 9,540.00 0.8 48 12,720.00 0.7 42 11,130.00 0.9 54 14,310.00 0.7 42 11,130.00 0.7 42 11,130.00 0.8 48 12,720.00 0.7 42 11,130.00 0.8 48 12,720.00 0.8 48 12,720.00 0.8 48 12,720.00 0.8 48 12,720.00 0.9 54 14,310.00 0.8 48 12,720.00 0.7 42 11,130.00 0.8 48 12,720.00 0.8 48 12,720.00 0.9 54 14,310.00 0.9 54 14,310.00 0.7 42 11,130.00 24.2 1452 384,780.00 2013 Pumping 15.46 7.73 14.35 Pump 2 8.83 Average 17.67 Run Times 8.83 gpm AVG DAILY (gpm) hrs minutes total gallons 7.73 17.96 0.7 42 11,130.00 9.94 0.8 48 12,720.00 11.04 1 60 15,900.00 8.83 0.9 54 14,310.00 8.83 0.8 48 12,720.00 11.04 0.8 48 12,720.00 9.94 0.8 48 12,720.00 8.83 0.7 42 11,130.00 8.83 0.7 42 11,130.00 8.83 0.8 48 12,720.00 9.94 0.8 48 12,720.00 8.83 0.9 54 14,310.00 8.83 0.8 48 12,720.00 8.83 0.7 42 11,130.00 7.73 0.8 48 12,720.00 8.83 0.9 54 14,310.00 9.94 0.9 54 14,310.00 8.83 0.8 48 12,720.00 7.73 0.8 48 12,720.00 7.73 0.7 42 11,130.00 6.63 0.7 42 11,130.00 8.83 0.8 48 12,720.00 9.94 0.8 48 12,720.00 11.04 1 60 15,900.00 8.83 0.9 54 14,310.00 8.83 0.8 48 12,720.00 8.83 0.9 54 14,310.00 8.83 0.8 48 12,720.00 7.73 0.8 48 12,720.00 8.83 0.8 48 12,720.00 24.4 1464 387,960.00 8.83 1 60 15,900.00 8.83 0.8 48 12,720.00 7.73 0.8 48 12,720.00 8.83 0.7 42 11,130.00 7.73 0.7 42 11,130.00 8.83 0.9 54 14,310.00 8.83 0.8 48 12,720.00 9.94 0.9 54 14,310.00 8.83 0.8 48 12,720.00 7.73 0.7 42 11,130.00 8.83 0.8 48 12,720.00 6.63 0.7 42 11,130.00 8.83 0.7 42 11,130.00 7.73 0.8 48 12,720.00 9.94 0.8 48 12,720.00 7.73 0.8 48 12,720.00 7.73 0.8 48 12,720.00 8.83 0.7 42 11,130.00 7.73 0.8 48 12,720.00 8.83 0.7 42 11,130.00 8.83 0.8 48 12,720.00 8.83 0.8 48 12,720.00 8.83 0.9 54 14,310.00 9.94 0.8 48 12,720.00 8.83 0.8 48 12,720.00 7.73 0.8 48 12,720.00 8.83 0.7 42 11,130.00 8.83 0.9 54 14,310.00 9.94 0.9 54 14,310.00 9.94 0.9 54 14,310.00 7.731 0.8 48 12,720.00 24.8 1488 394,320.00 438.4 26304 6,970,560.00 Average Combinec gpm gl 7.73 15. 8.83 18. 11.04 22. 9.94 18. 8.83 17. 8.83 19. 8.83 18, 7.73 16. 7.73 16. 8.83 17. 8.83 18. 9.94 18. 8.83 17. 7.73 16. 8.83 16. 9.94 18. 7.73 15.46 7.73 14.35 8.83 17.67 8.83 18.77 AVG DAILY (gpm) 1.04 22.08 17.96 9.94 18.77 MIN I 8.83 9.94 8.83 8.83 11.04 8.83 8.83 7.73 7.73 9.94 8.83 9.94 8.83 7.73 8.83 7.73 7.73 8.83 8.83 8.83 8.83 7.73 8.83 7.73 7. 9. 9. 9. 8. 17.67 18.77 17.67 16.56 17.67 19.88 17.67 16.56 16.56 17. 19. 17. 15. 17. 18. 16. 16. 16. 16. 16. 17. 17. 18. 18. 17. 16. 16. 18. AVG DAILY (gpm) 17.45 MIN MAX 14.35 19.88 _MIN MAX 249S 13.25 22635 m O V � O cn � t c� t V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m rn Ln m Hal 0 rn CITY COUNCIL LETTER Meeting of January AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY NO: 7L I PUBLIC WORKS I MAN, ITEM: ACCEPTANCE OF FINAL PARK BY: K. Hansen BY: V,l/(/ PLANS AND AUTHORIZATION TO SEEK BIDS DATE: 1/08/2015 DATE: 1105— FOR LABELLE PARK IMPROVEMENTS Background: On August 13, 2012, the City Council authorized staff to prepare construction plans and specifications for capital improvements to LaBelle Park. The plans were based upon Master Plans developed for the park and recommended by the Park and Recreation Commission and accepted by the Council in 2012. Analysis /Conclusions: Construction plans were prepared by the consulting firm of WSB and reviewed at development stages by City staff and the Park & Recreation Commission. The Park & Recreation Commission reviewed the plans at their February 26th and August 27d' regular meetings. Final plans and specifications are complete. Project award is scheduled before the City Council on February 23, 2015. The plans included the following improvements as called out in the Master Plan: 1. Removal of the boardwalk / vertical sheetpiling / patio 2. Slope restoration 3. Bituminous trails construction and relocation 4. Two infiltration ponds serving the parking lots off of 41" and 42nd Avenues 5. A small picnic shelter and arbors replacing the basketball court 6. Overall site landscaping 7. Sidewalk and steps The engineers /architects estimate for the above elements is $425,000. Funding will be provided by a combination of MWMO ($250,000), Park Development ($75,000), and Storm Water Utility funds ($100,000). RECOMMENDED MOTION: Move to approve the Plans and Specifications and order the Advertisement for Bids for the LaBelle Park Improvements, City Project #1306. COUNCIL ACTION: 91 CITY COUNCIL LETTER Meeting of_ Jan- 12. ?01 S AGENDA SECTION: Consent ORIGINATING DEPT.: CITY MANAGER NO: 7M License Department APPROVA ITEM: License Agenda BY: Shelley Hanson DATE: / NO: DATE: Jan. 7, 2015 BY:� BACKGROUND /ANALYSIS Attached is the business license agenda for the January 12, 2015 Council meeting. This agenda consists of applications for 2015 Contractor Licenses and 2015 Business Licenses. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for January 12, 2015 as presented. COUNCIL ACTION: 92 TO CITY COUNCIL Jan. 12, 2015 *Signed Waiver Fonn Accompanied Application CONTRACTOR'S LICENSES -2015 BLDG *Southtown Plumbing Inc 6636 Penn Ave So, Richfield $60 *Roto Rooter 14530 27th Ave N, Plymouth $60 *Plumb Right Corp 1216 82 Ave N, Brooklyn Pk $60 *United Water & Sewer 7100 Northland Cir, Brk Pk $60 *Muska Plumbing LLC 1985 Oakcrest Ave, Roseville $60 *Rite Way Plumbing 5620 Memorial Ave N, Oak Pk Hts $60 *Rick's Plumbing 1701 221 st Ave NW, Cedar $60 *Affordable Comfort Mech 6510 Hwy 36 Blvd N, Oakdale $60 *Modern Heating 2318 Is' St NE, Mpls $60 *Champion Plumb & Htg 3670 Dodd Rd #100, Eagan $60 *Blue Ox Htg & AC 5720 International Pkwy, New Hope $60 *Wenzel Htg & AC 4145 Old Sibley Hwy, Eagan $60 *Associated Mechanical PO Box 237, Shakopee $60 *Tonna Mechanical 2411 7th St NW, Rochester $60 *Erickson PI & Htg 147192 d Ln, Blaine $60 *Kath Fuel 3096 Rice Street, Little Canada $60 *Corporate Mechanical 5114 Hillsboro Ave N, New Hope $60 *Metro Air 16980 Welcome Ave SE, Prior Lk $60 *Masters Gas Fitters 2242 Jennifer Ave, No St Paul $60 *R & S Htg 12211 Wood Lake Dr, Burnsville $60 *Let's Get Graphic 8560 Cottonwood St NW, Coon Rap $60 S.E.W. Enterprises 5621 Hwy 12 NE, Willmar $60 Signsational Graphics 2233 Hamline Ave, Roseville $60 *Rainbow Tree 11571 K -Tel Dr, Minnetonka $60 *Aaspen Tree 970 Wayzata Blvd, Wayzata $60 *Treemendous Tree 5240 Xerxes Ave N, Mpls $60 *FA Bartlett Tree 2724 Fembrook Ln N, Plymouth $60 *NE Tree 2124 Marshall st NE, Mpls $60 *Treehugger Tree Care PO Box 21543, Mpls $60 *Terras Canopies 3610 46 %2 Ave, Robbinsdale $60 Arbor Barber Tree PO Box 290298, Brooklyn Center $60 *Kraus Anderson 525 So 8th St., Mpls $60 FOOD CATERING TRUCK *El Taco Loco /Antionio V. Vidal 4220 Central Ave $50 MASSAGE BUSINESS /THERAPIST *Hart Lake Massage /Jennifer Pypo Muno 3813 Hayes St $500 1$100 * Zentral Massage /Alec Vongkaysone 3986 Central Ave $5001$100 *Zhao Massage /Yu Ying Chen 4220 Central Ave $750/$100 CITY COUNCIL LETTER AGENDA SECTION: CONSENT AGENDA NO: 7N ITEM: PUBLIC WORKS BLANKET ORDERS FOR 2015 PURCHASES ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hansen DATE: January 7, 2015 ot: J CITY MANAGER BY: ,-Kli DATE: Background: Public Works has several purchases that are routine in nature and repetitive each year but require Council approval because they exceed the charter limitation of $15,000. Staff is requesting authorization to process blanket purchase orders for 2015 to cover the items described herein. Analysis /Conclusions: The adopted 2015 Public Works budget has the following amounts established for: 2015 Budaeted Amounts • De -icing salt for sanding operations $ 30,270 • Fuel for City vehicles $175,375 • Bituminous asphalt for patching and paving $ 57,850 • Water Service Stop Box Repairs $ 65,610 Public Works Department purchases de -icing salt off of the State of Minnesota Contract, which is bid for the 2014 -2015 winter season for multiple municipalities. The 2014 -2015 contract for salt is in effect from June 8, 2014 until June 7, 2015, so the vendor and unit price may change. The current contract supplier is Compass Materials. In the past, the City has purchased its unleaded and diesel fuel from two sources: the State of Minnesota fuel purchasing contract and the Anoka County Cooperative Purchasing Contract. The City will purchase 70% of its fuel off the state contract and the remainder off the lowest available purchasing contract, which in recent years has been Anoka County. For street patching and repairs, staff obtains unit price bids for asphalt materials annually, and in 2014, the primary source was Commercial Asphalt, but is subject to mix (type) availability on high demand days. For delinquent accounts and foreclosed properties, the City makes water stop box repairs in accordance with City ordinance. Pricing for curb stop repairs is provided on a unit price basis for a one -year term through 2015. Recommended Motion: Move for approval to authorize staff to process blanket purchase orders in an amount not to exceed the 2015 budget amounts for: • De -icing salt for salt /sanding operations purchased off the State of Minnesota Purchasing Contract. • Fuel (unleaded and diesel) for City vehicles from the State of Minnesota Purchasing Contract and the Anoka County Cooperative Agreement. • Bituminous asphalt for patching/paving City streets and alleys from Compass Materials, or City of St. Paul, or T.A. Schifsky & Son's. • Curb stop and service repairs, for delinquent accounts and foreclosed properties. KH:bt COUNCIL ACTION: 94 COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of January 12, 2015 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 70 Community Development APPROVAL ITEM: Resolution 2015 -03, Authorization to BY: Loren Wickham BY: apply for CDBG funds for Clean-up of DATE: January 7, 2015 Contaminated SitesBrownfields at 3927 & 3939 Central Avenue NE BACKGROUND: Staff attended an information session for the 2015 Community Development Block Grant (CDBG) program at Anoka County. Staff has reviewed the high priority projects list and recommends applying for funding for Clean-up of Contaminated Sites /Brownfields for 3927 & 3939 Central Avenue NE, the new library site and the Heights Gateway Redevelopment Site. The application process requires a copy of a city resolution of support submitted to the County. Staff is requesting up to $300,000 for this application. CDBG funding was awarded in the past for demolition of these properties. The next step in redevelopment of these parcels is to perform the required environmental remediation and possible soils corrections, this funding could help with that. The application deadline submittal to Anoka County is January 16, 2015. RECOMMENDATION: Staff recommends the City Council authorize a CDBG application up to $300,000 for Clean-up of contaminated sites/brownfields at 3927 & 3939 Central Avenue NE. RECOMMENDED MOTION: Motion: Move to waive the reading of Resolution 2015 -03 there being ample copies available to the public. Motion: Move to approve Resolution 2015 -03 authorizing staff to apply for CDBG funds for Clean -up of contaminated sites/brownfields at 3927 & 3939 Central Ave NE. Attachments: Resolution 201 5 -03 COUNCIL ACTION: 95 RESOLUTION 2015- 03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA AUTHORIZING APPLICATION FOR 2015 ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING FOR THE PURPOSE OF PROVIDING CLEAN -UP OF CONTAMINATED SITESBROWNFIELDS IN THE AMOUNT OF $300,000; AND FURTHERMORE, TO SUBMIT SAID APPLICATION TO ANOKA COUNTY WHEREAS, the next step in the redevelopment of these sites is environmental remediation and soils corrections with estimated cost as detailed in the grant submission, and WHERAS, the City has identified goals and objectives through the EDA to continue efforts to improve the Central Avenue and other business corridors, and WHEREAS, the City is seeking Community Development Block Grant (CDBG) funds in an amount up to $300,000 for Clean -up of Contaminated Sites /Browniields at 3927 & 3939 Central Avenue, and WHEREAS, the Clean -up of Contaminated SitesBrownfields is listed as a high priority in the County's five year plan, and WHEREAS, the use of CDBG grants are consistent with the program's national objective of slum/blight removal, and NOW, THEREFORE BE IT RESOLVED that the City of Columbia Heights acts as the legal sponsor for the 2015 Community Development Block Grant Program to be submitted by January 16, 2015; and BE IT FURTHER RESOLVED that the City of Columbia Heights has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate project administration; and BE IT FURTHER RESOLVED that the City of Columbia Heights has not violated any federal, state, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or unlawful or corrupt practice; and BE IT FURTHER RESOLVED that the City Manager or as required, and the Mayor, is hereby authorized to execute such agreements as are necessary to implement the project(s) on behalf of the applicant; and NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Columbia Heights, Minnesota has authorized staff to submit an application for $300,000 for Clean -up of Contaminated Sites /Browniields at 3927 & 3939 Central Avenue I certify that the above resolution was adopted by the City Council. PASSED THIS 12th DAY OF JANUARY 2015. OFFERED BY: SECONDED BY: ROLL CALL: Mayor- Gary L. 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H H z r r W z m I a o m 0) rn u x O E� •• I U x cn rn rn H U U N I U) U I H I z m I a W O I O E� •• I U U) H I U U) •• I U) I � x H < H I Y CA U LO CL W I U Z H < 2 I w a 90 U < I x a z I U H� a w0 a 0 x x l x FC m 11 U H � I O 90 m W I 0.1 H CITY COUNCIL LETTER Meeting of: Janu 12 2015 AGENDA SECTION: BID CONSIDERATIONS ORIGINATING DEPARTMENT: CITY MANAGER NO: 9B PUBLIC WORKS ITEM: ACCEPTING BIDS AND AWARDING A BY: K. Hansen BY: i CONTRACT FOR 2014 STORM SEWER DATE: 1/08/2015 DATE: IMPROVEMENT PROJECT, CITY PROJECT 1308: /- JACKSON POND Background: The City Council ordered the Jackson Pond Improvement Project at their May 27, 2014 meeting. Plans and specifications were prepared by the consulting firm of WSB and advertised for bids. A single bid was received and publicly read aloud at the July 16, 2014 bid opening. The Council rejected that bid due to cost of $1,984,444, which was substantially over the Engineer's Estimate. Analysis /Conclusions: The Council reauthorized the advertisement for bids with the anticipation of obtaining better bids in 2015. Based on an analysis of the single bid received, and the bidding environment in 2014, the Engineer's Estimate was updated and recalculated to $1,235,000. Staff also conducted a pre -bid meeting with all of the plan holders to review the bidding documents, address any questions from contractors, and obtain comments from contractors that may be used to improve the bid results. Twenty -four contractors or suppliers requested copies of the bidding documents of which ten (10) were identified as prime bidders. Eight bids was received and publicly read aloud at the January 7, 2015 bid opening. A detailed copy of the complete bid tabulation is available from the City Engineer. The apparent low bid was submitted by Peterson Companies in the amount of $949,144.74. The responsive base bid was $285,586 below the Engineer's Estimate of $1,235,000. This bid was actually in line with the original Engineer's Estimate of $935,000. The eight bids ranged from the low of $949,144 to 1,301,041. Staff concurs with WSB's recommendation to award the contract to Peterson Companies in the amount of $949,144.74. Funding will be provided by a MWMO grant in the amount of $795,000 and the City's storm water utility fund. Recommended Motion: Move to accept bids and award the contract for the 2014 Storm Sewer Improvement Project, City Project No. 1308, to Peterson Companies, Inc. of Chisago City, Minnesota based upon their low, qualified responsible bid in the amount of $949,144.74 with funds to be appropriated from Fund 653 -51308 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Attachment: Bid Opening Minutes WSB & Associates Recommendation Letter COUNCIL ACTION: 112 BID TABULATION SUMMARY PROJECT: 2014 Storm Water Improvement Project OWNER: City of Columbia Heights WSB PROJECT NO.: 1792 -10 Bids Opened: Wednesday, January 7, 2015 at 10:00 a.m. I hereby certify that this is a true and correct tabulation gf the bids as received on January 7, 2015 Denotes corrected figure Pit/Project Manager 113 K:10 1 79 2- 10 01AdminlConstruction Admin0792 -10 Bid Tab Summary 010715 Contractor Bid Security (5 %) Add. Rcvd. Total Bid 1 Peterson Companies, Inc. X X $949,144.74 2 North Pine Aggregate, Inc. X X $1,108,407.15 3 Lametti & Sons, Inc. X X $1,112,507.00 4 New Look Contracting, Inc. X X $1,135,586.50 5 Veit Specialty Contracting X X $1,166,914.90 6 Dave Perkins Contracting, Inc. X X $1,234,894.80 7 Belair Excavating X X $1,299,342.50 8 Park Construction Company X X $1,301,041.15 Engineer's Opinion of Cost $1,348,517.00 I hereby certify that this is a true and correct tabulation gf the bids as received on January 7, 2015 Denotes corrected figure Pit/Project Manager 113 K:10 1 79 2- 10 01AdminlConstruction Admin0792 -10 Bid Tab Summary 010715 A WSB S. ,,, „,� engineering • planning • environmental • construction January 8, 2015 Mr. Kevin Hansen, Public Works Director City of Columbia Heights 637 38”' Ave. NE Columbia Heights, MN 55421 Re: 2014 Storm Sewer Improvement Project City of Columbia Heights, MN WSB Project No. 1792 -10 Dear Mr. Hansen: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 -541 -4800 Fax: 763 - 541 -1700 Bids were received for the above - referenced project on January 7, 2015, and were opened and read aloud. A total of eight bids were received. The bid was checked for mathematical accuracy and tabulated. Please find enclosed the bid tabulation indicating the low bidder as Peterson Companies, Inc. in the amount of $949,144.74. Based on the bids we received we recommend awarding the project to Peterson Companies, Inc. Sincerely, WSB & Associates, Inc. e�p Earth A. Evans, PE Project Manager Enclosures cc: Bob Barth, WSB Equal Opportunity Employer wsbeng.com 114 QTW °.Public W orks'tCity Council\Gty Council Lett- 1015Vanuaro'Jackson Pond _WSB rcccomcndation 010715- I.doca COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: January 12, 2015 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGERS New Business and Reports ADMINISTRATION APPROVAL NO: 9C ITEM: Appoint Council President for BY: Katie Bruno BY: 2015. DATE: January 6, 2015 DATE: ;7f Background: Section 10 of the City Charter states that a council president shall be chosen who shall serve as president in the mayor's absence. Recommendation: The Council discussed this appointment at a work session on January 5, 2015. The council did not come to a consensus, and the decision was made to continue the discussion, and make the recommendation at the January 12"' meeting. Recommended Motion: MOTION: Motion to discuss and appoint a Council President for 2015. COUNCIL ACTION: IMP,,