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Home My WebLink About12-01-2014 Public Imp Hearing State Aid Street RehabilitaionOfficial Proceedings City of Columbia Heights City Council PUBLIC IMPROVEMENT HEARING: 2015 STATE AID STREETS REHABILITATION PROGRAM December 1, 2014 7:00 PM THE FOLLOWING ARE THE MINUTES FOR THE PUBLIC IMPROVEMENT HEARING MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON MONDAY DECEMBER 1, 2014 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA Roll Call Present: Mayor Peterson, Councilmembers Diehm, Schmitt, Nawrocki, Williams Also Present: Walt Fehst, City Manager; Kevin Hansen, Public Works Director; Kathy Young, Assistant City Engineer; Barb Thomas, Assessing Clerk; Kelli Bourgeois; HR Director /Assistant to the City Manager; Katie Bruno, City Clerk/Council Secretary. Street Rehabilitation Project Director of Public Works Kevin Hansen gave an overview of the proposed scope of work. It was explained that a mill and overlay is proposed, the only change from the 2013 proposal is the Council's change to the assessment policy, a 30% reduction in the assessed amount based on findings of completed traffic counts. Julie Blanche -1328 44th Ave questioned the assessment policy for 40th Ave, Central Ave and University Ave. Director Hansen explained that the State paid for a recent project University, a recent city project on Central Ave was assessed. It was reported that 40th Ave is a county road, and would fall under the county policy; reconstruction would be assessed. Ms. Blanche stated she feels in fairness the county should pay for 44th Ave as well. Brian Harper -1421 40h Ave commented that traffic counts did not differentiate types of traffic, noting there is a lot of commercial traffic. Director Hansen explained that there were traffic counters placed on the roadway, and individuals hand counting trucks. Director Hansen explained the City's assessing policy, noting the 30% additional subsidy is based on traffic volume. Ms. Blanch commented that 30% is not enough of a subsidy to compensate for the noise and traffic. Mayor Peterson commented that the City is trying to make things as fair as possible for all residents. Councilmember Nawrocki stated that he does not think the residents on 44th Ave are being treated fairly, commenting that state aid funds should be used for the purpose of maintaining state aid streets. Motion by Councilmember Nawrocki to move that 44`h Ave not be assessed as proposed and be paid for with state aid money. A�otion failed for lack of a second. Councilmember Schmitt noted that Director Hansen and Assistant City Engineer Kathy Young have done a good job, and have tried to keep things fair for all residents. Schmitt reported that some of the state aid money has been set aside for other projects. This fund is being depleting rapidly, and by cost sharing the assessments, it allows the City to continue with other projects. Motion by Councilmember Williams, seconded by Councilmember Schmitt to close the Public Hearing and waive the reading of Resolution 2014 -87, there being ample copies available to the public. All Ayes. Motion by Councilmember Williams, seconded by Councilmember Schmitt to adopt Resolution 2014 -87, being a resolution ordering improvements and preparation of plans for 2015 State Aid Street Rehabilitation, City Project 1505. 4 Ayes, I Abstention, Motion Carried. Ayes: Peterson, Diehm, Williams, Schmitt. Abstention: Nawrocki Adjournment Meeting adjourned at 7:45 PM Respectively Submitted, au kur)�- Katie Bruno, City Clerk/Council Secretary RESOLUTION 2014 -87 BEING A RESOLUTION ORDERING IMPROVEMENTS AND PREPARATION OF PLANS FOR STATE AID STREET REHABILITATION CITY PROJECT 1505 WHEREAS, Resolution 2014 -82 of the Columbia Heights City Council adopted the 10t1i day of November, 2014, fixed a date for a Council hearing on the proposed improvements for certain Municipal State Aid Streets; AND WHEREAS, ten days' mailed notice and two published notices of the hearing a week apart were given, and the hearing was held thereon the Is' day of December, 2014, at which all persons desiring to be heard were given an opportunity to be heard thereon. WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the location and extent of such improvements is as follows: STREET MILL AND OVERLAY 44`x' Avenue, Tyler Place (S) to Reservoir Boulevard Reservoir Boulevard, 44`x' Avenue (W) to 44`x' Avenue (E) Work includes required utility reconstruction /repair, spot replacement of curb and gutter with required concrete or bituminous driveway and walk /step replacement, milling of existing street surface, new bituminous surfacing, sod restoration, miscellaneous construction items, and appurtenances. 2. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted the 10`x' day of November, 2014. 4. These improvements shall also be known as Project 1505 and PIR: 2015 -SA -44 -001 for State Aid Street Mill and Overlay. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement.