HomeMy WebLinkAbout11-24-2014 Regular MeetingCITY OF COLUMBIA HEIGHTS
590 40`' Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692
Visit our website at. www. ci. columbia- heights. mn. us
Mayor
Gary L. Peterson
Councilmembers
Robert A. Williams
Bruce Nawrocki
Tammera Diehm
Donna Schmitt
City Manager
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on
Monday November 24, 2014 in the City Council Chambers, City Hall, 590 40th Avenue N.E.,
Columbia Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and
activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96
hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or
hearing impaired only)
1.CALL TO ORDER
2.ROLL CALL
1INVOCATION
Invocation provided by Pastor Dan Thompson, Heights Church
4.PLEDGE OF ALLEGIANCE
5.ADDITIONS /DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda.
These may be items brought to the attention of the Council under the Citizen Forum or items
submitted after the agenda preparation deadline.)
6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
1. Introduction of new full -time library employee Renee Rewitzer (Clerk Typist II — Adult Services).
7.CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as
the next order of business.)
A. Approve Minutes of the City Council
MOTION: Move to approve the minutes of the City Council meeting of November 10, 2014.
B. Accept Board and Commission Meeting Minutes
MOTION: Move to accept the Library Board minutes of October 1, 2014.
MOTION: Move to accept the Charter Commission minutes of October 16, 2014.
Pg. 4
Pg. 11
Pg. 14
City Council Agenda
Monday, November 24, 2014
Page 2 of 3
C. Approval of the attached list of rental housing licenses Pg. 17
MOTION: Move to approve the items listed for rental housing license applications for July 28,
2014 in that they have met the requirements of the Property Maintenance Code.
D. Reissue rental license Pg. 21
MOTION: Move to reissue a rental- housing license to John Bartels to operate the rental
property located at 4427 -4429 Main Street N.E. in that the provisions of the Property
Maintenance Code have been complied with.
E. Adopt Resolution 2014 -86 approving Mutual Aid Agreement between Fire Department and Pg. 22
Minnesota DNR
MOTION: Move to waive the reading of Resolution No. 2014 -86, there being ample copies
available to the public.
MOTION: Move to adopt Resolution No. 2014 -86, being a Resolution authorizing a Fire
Department mutual aid agreement with the Minnesota Department of Natural Resources.
F. Transfer of funds for reimbursements from General Fund to Fire Department Budaet. Pg. 30
MOTION: Move to transfer from the General Fund, $5849.60 from the MBFTE and $1100.00
from the EMSRB to line item #3105, $5400.00 from the Centennial Fire District to line item
#3050, $3200.00 from the Centennial Fire District and $2500.00 from CenterPoint Energy to line
item #2173, of the Fire Department 2014 budget.
G. Establish John P. Murzyn Hall rental rates for 2016. Pg. 31
MOTION: Move to adopt the 2016 John P. Murzyn Hall rental rates, as outlined by the Park and
Recreation Commission at their meeting of October 22, 2014.
H. Approve Business License Applications Pg. 33
MOTION: Move to approve the items as listed on the business license agenda for March 24,
2014, as presented.
I. Consideration of Resolution 2014 -85, being a resolution establishing eligibility standards for Pg. 36
senior citizen utility rates.
MOTION: Move to waive the reading of Resolution 2014 -85, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2014 -85, being a resolution establishing eligibility
standards for senior citizen utility rates.
J. Payment of Bills Pg. 38
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council
has received the list of claims paid covering check number 154605 through 154781 in the
amount of $ 718,671.70.
MOTION: Move to approve the Consent Agenda items.
2
City Council Agenda
Monday, November 24, 2014
Page 3 of 3
S. PUBLIC HEARINGS
None
9. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
B. Bid Considerations
1. Request authorization to purchase Fire Department pumper. Pg. 46
MOTION: Move to authorize the purchase of one new International 7400 4 -door truck chassis
in the amount of $96,800.00 and one Rosenbauer Heavy Duty EXT Pumper body with
equipment and equipment mounting in the amount of $392,120.00 from Rosenbauer Minnesota
LLC of Wyoming, Minnesota and that the Mayor and City Manager are authorized to enter into a
contract for same.
C. New Business and Reports
10. ADMINISTRATIVE REPORTS
Report of the City Manager
Report of the City Attorney
11. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular
agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to
speak shall state his /her name and address for the record.
12. ADJOURNMENT
Walt Fehst, City Manager
ksb
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
OCTOBER 27, 2014
THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON
MONDAY OCTOBER 27, 2014 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E.,
COLUMBIA HEIGHTS, MINNESOTA
LCALL TO ORDER
Acting Mayor Diehm called the meeting to order at 7:05 pm.
2.ROLL CALL
Present: Councilmembers Nawrocki and Williams, Acting Mayor Diehm
Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Kevin Hansen, Public Works
Director; Katie Bruno, Council Secretary.
1INVOCATION
There was not an Invocator present.
4.PLEDGE OF ALLEGIANCE
Recited
5.ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda.
These may be items brought to the attention of the Council under the Citizen Forum or items
submitted after the agenda preparation deadline.)
6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
None
7.CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the
next order of business.)
A. Approve Minutes of the City Council
MOTION: Move to approve the minutes of the City Council meeting of October 27, 2014.
B. Accept Board and Commission Meeting Minutes
MOTION: Move to accept the HRA minutes of July 22, 2014.
MOTION: Move to accept the EDA minutes of September 2. 2014.
C. Canvassin2of 2014 General Election Results *Removed for Discussion
D. Adopt Resolution 2014 -82 Ordering the Public Improvement Hearing, City Project No. 1505.
*Removed for Discussion
E. Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for November 10,
Page 2 of 7
2014, as presented.
F. Payment of Bills
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council
has received the list of claims paid covering check number 154419 through 154604 in the amount
of $512,719.75.
Motion by Councilmember Nawrocki, seconded by Councilmember Williams to approve Consent
Agenda items A, B, E and F. All Ayes, Motion Carried.
Councilmember Nawrocki requested that the following items be removed from the Consent
Agenda for Discussion:
C. Canvassing of 2014 General Election Results
Councilmember Nawrocki questioned why the results of the Federal and State election were not
included in the material presented. City Clerk Katie Bruno indicated that they would be
forthcoming, tonight's action was to canvass the local election.
Motion by Councilmember Nawrocki, seconded by Councilmember Williams to waive the reading
of Resolution No. 2014 -83, there being ample copies available to the public. All Ayes, Motion
Carried.
Motion by Councilmember Nawrocki, seconded by Councilmember Williams to adopt Resolution
2014 -83 being a Resolution canvassing municipal general election returns and approve the
signing of the Abstract. All Ayes, Motion Carried.
D. Adopt Resolution 2014 -82 Ordering the Public Improvement Hearing, City Project No. 1505
Councilmember Nawrocki questioned the costs associated with the project. Director of Public
Works Hansen indicated that the proposed project is the same as the year before; noting a 5%
increase on the cost of the bituminous product.
Councilmember Nawrocki stated that he is opposed to assessing property owners, as this is a State
Aid street.
Motion by Councilmember Williams, seconded by Councilmember Nawrocki to waive the reading
of Resolution 2014 -82, there being ample copies available for the public. All Ayes, Motion
Carried.
Motion by Councilmember Williams, seconded by Diehm to adopt Resolution 2014 -82 being a
resolution ordering the Public Improvement Hearing for 2015 State Aid Street Rehabilitation
Improvements, City Project 1505, beginning at 7 :00 p.m. on December 1, 2014. 2 Ayes, I Nay
Motion Carried. Ayes: Williams and Diehm, Nay: Nawrocki.
Councilmember Nawrocki reiterated that he does not feel it is right to assess property owners on
the project, because of the state aid received.
8. PUBLIC HEARINGS
9. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
Page 3 of 7
1. Adopt Resolution 2014 -80 Accepting the Feasibility Report for the Zone 1 Street Rehabilitation
Program and Ordering the Public Improvement Hearing, City Project No. 1502.
Public Works Director Kevin Hansen reported the proposed project is for Zone 1 of a seven zone
area. One street is scheduled for mill and overlay; 41St Ave, east of Central Ave, to LaBelle Park.
Another project included is a street reconstruction on 4th Street from 401h to 42"a
Councilmember Nawrocki questioned the costs estimates. Director Hansen reported the Mill and
Overlay has a cost estimate of $229,000. The reconstruction cost estimate for 4th St. is $354,000.
Director Hansen explained that the estimated cost per resident is $3,790 per lot. Hansen reported
41St is comprised mainly of condominium units, the estimated cost per condominium is just under
$600 per unit.
Motion by Councilmember Williams, seconded by Councilmember Nawrocki to waive the reading
of Resolution 2014 -80, there being ample copies available for the public.
All Ayes, Motion Carried.
Motion by Councilmember Williams, seconded by Councilmember Nawrocki to adopt Resolution
2014 -80, being a resolution accepting the Feasibility Report for the Zone 1 Street Rehabilitation
Program, City Project No. 1502, and ordering the Public Improvement Hearing beginning at 7 :00
p.m. on December 1, 2014. All Ayes, Motion Carried.
2. Adopt Resolution 2014 -81 Accepting the Feasibility Report for the Zone 7A Street Seal Coat
Project and Ordering the Public Improvement Hearing, City ject No. 1301.
Public Works Director Kevin Hansen reported that Zone 7 is split into two areas, reporting that
the proposed project is for Zone 7A. The estimated cost per parcel for seal coating is $297.
Motion by Councilmember Williams, seconded by Councilmember Nawrocki to waive the reading
of Resolution 2014 -81, there being ample copies available for the public.
Motion by Councilmember Williams, seconded by Councilmember Nawrocki to adopt Resolution
2014 -81 being a resolution accepting the Feasibility Report for the Zone 7A Street Seal Coat
Project, City Project No. 1301, and ordering the Public Improvement Hearing beginning at 7:00
p.m. on December 1, 2014.
B. Bid Considerations
C. New Business and Reports
10. ADMINISTRATIVE REPORTS
Councilmember Nawrocki suggested City Staff look at price comparisons between our Liquor Stores
and Total Wine. Manager Fehst noted that Total Wine is comparable to Sam's Club, catering to
patrons who buy in large quantities. Manager Fehst stated he will ask the Liquor Store Manager look
at the prices.
Councilmember Nawrocki distributed a packet related to "Heart Safe Communities" to Manager Fehst;
requesting it be forwarded to council members. The next Local Officals Meeting is scheduled for
January 28, 2015.
Councilmember Nawrocki asked to have staff investigate Direct TV, as an alternative for Comcast;
Page 4 of 7
specifically checking the availability of Government programing. Manager Fehst noted that often start
up incentives are favorable, and within a couple of years the savings are insignificant.
Councilmember Nawrocki explained that with the loss of fiscal disparities the property tax increase is
closer to 7 %; because of this it was requested the City Manager look for ways to decrease the overall
budget.
City Manager Fehst stated that the election went well, and was proud of the fact that the three referenda
passed. A draft timeline for the library project was distributed to the council. Fehst reported that the
intent is to proceed with and RFP process between December 15th and January 7th. The council will be
considering/deciding on the preferred site for the library the beginning of December. Manager Fehst
clarified that the proposed Site D, the former Burger King is a strongly preferred site.
Public Works Director Hansen gave an overview of the proposed construction timeline, estimating a
May or June 2016 completion. Hansen reported the site will need to be surveyed and platted.
Manager Fehst stated that another Library Task Force has been suggested to assist with the design
project. Councilmember Nawrocki suggested that the appointment process of the task force members
be an open process.
Councilmember Nawrocki stated he will try to reach out to Mr. Bakkan for possible grant funds.
Manager Fehst stated that Mayor Peterson has been in contact with an associate of his as well.
Councilmember Williams asked if we can propose naming rights for the library. Manger Fehst
suggested maybe naming a room or an area of the library in honor of a donor.
Councilmember Diehm stated the she is excited the referenda passed; noting that the community
worked diligently.
Councilmembers Nawrocki and Williams complemented Dave Larson and Nile Harper on their work
with the Library Committee.
11. CITIZENS FORUM
Connie Buesgens -102144 1h Ave NE has lived in Columbia Heights for 15 years. Ms. Buesgens
suggested a cleanup effort along Central Avenue, as well as working with businesses to spruce up the
store fronts. Another idea was to plant gardens in the right -of -way along Central Ave. Director
Hansen expressed concern with the sand /salt that would be used along Central Ave. Ms. Buesgens
indicated that she would like to see an upscale grocery store in the area. Manager Fehst noted that a
developer expressed concern with a supermarket with a higher price point.
12. ADJOURNMENT
Meeting adjourned at 8:11 p.m.
Respectively Submitted
Katie Bruno, City Clerk
Resolution No. 2014 -80
BEING A RESOLUTION ACCEPTING THE FEASIBILITY REPORT FOR THE
ZONE 1 STREET REHABILITATION PROGRAM AND
ORDERING THE PUBLIC IMPROVEMENT HEARING, CITY PROJECT NO. 1502
WHEREAS, the City Council has adopted a Street Rehabilitation Program, and
Page 5 of 7
WHEREAS, pursuant to Resolution No. 2014 -75, a report has been prepared by the City
Engineer with reference to the Program, and the following street(s):
4th Street from 40th Avenue to 42nd Avenue, and 41 st Avenue from Central Avenue to cul -de -sac
WHEREAS, the report provides information regarding whether the proposed project is feasible,
necessary and cost - effective, and Said report is hereby received by the City Council of Columbia
Heights on November 10, 2014.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA
1. The Council will consider the improvement of such streets in accordance with the report
and the assessment of abutting or benefited property for all or a portion of the cost of the
improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of
the improvement of $583,810.
2. A public hearing shall be held on such proposed improvement on the 1 st day of
December, 2014, in the City Council Chambers at 590 40e, Avenue N.E. at 6:45 P.M. and
the City Clerk shall give mailed and published notice of such hearing and improvement
as required by law.
Resolution No. 2014 -81
BEING A RESOLUTION ACCEPTING THE FEASIBILITY REPORT FOR THE
ZONE 7A STREET SEAL COAT PROJECT AND
ORDERING THE PUBLIC IMPROVEMENT HEARING, CITY PROJECT NO. 1301
WHEREAS, the City Council has adopted a Street Rehabilitation Program, and
WHEREAS, pursuant to Resolution No. 2014 -76, a report has been prepared by the City
Engineer with reference to the Program, and the following street(s):
Local streets in Zone 7A that have not been rehabilitated under the street program
WHEREAS, the report provides information regarding whether the proposed project is feasible,
necessary and cost - effective, and Said report is hereby received by the City Council of Columbia Heights on
November 10, 2014.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA
1. The Council will consider the improvement of such streets in accordance with the report
and the assessment of abutting or benefited property for all or a portion of the cost of the
improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of
the improvement of $33,350.
2. A public hearing shall be held on such proposed improvement on the 1 st day of
December, 2014, in the City Council Chambers at 590 40th Avenue N.E. at 6:30 P.M. and
the City Clerk shall give mailed and published notice of such hearing and improvement
as required by law.
Page 6 of 7
Resolution No. 2014 -82
BEING A RESOLUTION ORDERING THE PUBLIC IMPROVEMENT HEARING
FOR STATE AID STREET REHABILITATION CITY PROJECT NO. 1505
WHEREAS, the City Council has adopted a Street Rehabilitation Program, and
WHEREAS, pursuant to Resolution No. 2014 -09, a report was prepared by the City Engineer
with reference to the Street Rehabilitation Program, and the following streets:
Stinson Boulevard from Fairway Drive to 325' North of North Upland Crest, 44t, Avenue from
Tyler Place to Reservoir Boulevard, Reservoir Blvd from 44th Avenue to 44th Avenue, 39t,
Avenue from Central Avenue to Reservoir Boulevard, 38t,Avenue from Main Street to 3rd
Street, and 3rd Street from 37t, Avenue to 38t, Avenue, and
WHEREAS, the report provides information regarding whether the proposed project is feasible,
necessary and cost - effective, and Said report was received by the City Council of Columbia Heights on
January 27, 2014.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA
1. The Council will consider the improvement of 44th Avenue from Tyler Place to Reservoir
Boulevard, and Reservoir Boulevard from 44t, Avenue to 44, Avenue in accordance with
the report and the assessment of abutting or benefited property for all or a portion of the
cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated
total cost of the improvement of $181,290.
2. A public hearing shall be held on such proposed improvement on the 1 st day of
December, 2014, in the City Council Chambers at 590 40t, Avenue N.E. at 7:00 P.M. and
the City Clerk shall give mailed and published notice of such hearing and improvement
as required by law.
Resolution No. 2014 -83
CANVASSING MUNICIPAL GENERAL ELECTION RETURNS
WHEREAS, The City of Columbia Heights did on the 4`h day of November 2014, conduct and hold a General
Municipal Election for the purpose of voting on candidates for two offices of Council Member, and
WHEREAS, The City of Columbia Heights did on the 4 1 day of November 2014, conduct and hold a General
Municipal Election for the purpose of voting on candidates for one office of Mayor, and
WHEREAS, The City of Columbia Heights did on the 4"' day of November 2014, conduct and hold a General
Municipal Election for the purpose of voting on a Library Referendum City Question, and
WHEREAS, The City of Columbia Heights, at a meeting of said Council/Canvass Board, held on the 10 "' day of
November 2014 did canvass the returns and results of said General Municipal Election, and
Page 7 of 7
WHEREAS, the following results were determined by said canvass of said General Municipal Election, to wit:
Valid Votes Cast for Library Referendum City Question
Yes 3927
No 2348
Valid Votes Cast for One 2 -Year Mayoral Seat
Gary L. Peterson 3463
Christopher Beskar 1957
Valid Votes Cast for Two 4 -Year Council Member Seat
Donna Schmitt 2874
John Murzyn
3162
Catherine Vesley
2204
Gregory Sloat
977
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, that Gary L.
Peterson is hereby declared to be the elected candidate for the Mayoral Seat and Donna Schmitt, and John Murzyn
are hereby declared to be the elected Candidates for the two four -year Council Seats effective January 5, 2015.
10
COLUMBIA HEIGHTS PUBLIC LIBRARY APPROVED
BOARD OF TRUSTEES 11/5/2014
MINUTES
4 1 1
October 1, 2014
The meeting was called to order by Chair Patricia Sowada at 6:30 p.m. Members present were:
Nancy Hoium, Steve Smith, Patricia Sowada, and Barbara Tantanella. Also present: Council
Representative Tami Diehm, Library Director Renee Dougherty and Recording Secretary Stacey R.
Hendren. Not present: Catherine Vesley.
The minutes of the September 3, 2014 Board meeting were approved as mailed.
The bill list dated 9/3/14 of 2014 bills was reviewed. It was moved, seconded, and passed that the
bills be paid.
The bill list dated 9/17/14 of 2014 bills was reviewed. It was moved, seconded, and passed that the
bills be paid.
The 2014 accounting dated 10/1/14 was reviewed. The library is 75% through the fiscal year and
members reviewed line items:
• 1300: Insurance — will be overspent due to changes in personnel insurance.
• 2183: E -books — overspent due to higher usage than expected.
• 2990: Purchase for resale — overspent due to purchase of flash drives and earbuds. The
added revenue should balance the extra expense.
• 3105: Training & Education — current expenditures are for registration of professional
librarians for the Minnesota Library Association conference.
• 7100: Operating Transfer Out - the amount in this line item is the library's portion of the
administrative costs of the city.
Hoium requested information regarding fines. Dougherty stated that fine and rental DVD revenue
are down this year.
The Library Board thanked Hendren for her years of service and wished her well in her new position
at Anoka County Library.
Old Business:
1. Board members received the 2015 proposed library detail budget book. Dougherty will give
a budget presentation to the City Council on October 6t''. The proposed budget is within the
requested 2.5% max increase, includes funding for children's programs that were previously
funded by the 21" Century Learning grant, includes funding to replace four public
computers, and includes contingency funding for potential salary increases due to contract
negotiation. Dougherty noted that fees for custodial services are transferring from the
personnel line to other services and charges. Additionally, Dougherty highlighted pages 11
and 12, which compare Columbia Heights per capita funding with Anoka County, and other
area library systems.
New Business:
1. Members reviewed the request to transfer funds from the Children's Librarian. The request
is due to the lack of space for additional CD /Book kits.
1- 10/114 11
Motion: to transfer $600.00 from Line 2187 (CD /Book Kits) to Line 2185 (CD: Spoken
Word or Music). The motion carried unanimously.
2. Doherty notified the Board that payment for e- resources negotiated through Anoka County
Library is paid through June 2015. Members tabled the proposed motion.
Hendren updated the Board on the new delivery process using carts which began this week
after a month long planning and testing phase. Hendren participated in the delivery task
force and is assisting with the transition. The first few days of cart delivery went smoothly
and staff will continue to assess in order to improve the process.
4. Board members received a draft of the 2015 holiday and closed dates schedule. New Year's
Day falls on a Thursday and the Board amended the library close time to 6 instead of 5 to
align with the regularly scheduled library hours.
Motion: To approve the Holiday and Closed dates for 2015 as amended. Motion carried
unanimously.
5. Dougherty notified the Board that Hendren's last day will be October 10, 2014. The Library
Clerk- Typist I1 position will be posted through October 13th. Dougherty intends to conduct
interviews the last week of October, followed by the second interviews and a background
check. The goal is to have the position filled by the first of December.
6. The Library participated in the Heights Gateway event on September 27th. City staff
estimated 400 -500 people attended the event. Dougherty stated that the majority of people
were positive in regards to a new library and the Central location. The Yes! A New Library
committee was also in attendance speaking to the community, and handed out several yard
signs. Dougherty share the comment of a resident, who is in support of a new library, who
chooses to attend story time at other libraries because the CHPL building is so bad.
7. The Board received and reviewed crossover statistics for June, July and August.
8. The CHPL Foundation spaghetti dinner was very successful and raised funds through ticket
sales, the silent auction and donations. Dougherty notified the Board that the tentative
Heights Theater fundraiser will take place on December 14th
9. Dougherty updated the Board on activities of the Yes! A New Library committee. The
committee has been handing out yard signs, door knocking, handing out flyers, and
researching alternative methods for connecting with residents. The Library Board is proud of
what the community group is doing.
Members discussed the November 4th referendum and Smith clarified that due to the City
Charter, non -votes (an individual abstains from voting) will not be counted as no votes.
Items from the Floor:
1. The Board received the proposed 2015 Meeting dates.
Motion: To approve the 2015 meeting dates as drafted. Motion carried unanimously
2-10/1/14 12
2. Board members discussed the availability of voting absentee now, either in person at City
Hall, or through the mail.
3. Dougherty notified the Board that Chris Olson, Executive Director of MELSA, passed away
this past week. Olson was a strong advocate of libraries in Minnesota and will be greatly
missed.
There being no further business, the meeting was adjourned at 7:30 p.m.
Respectfully submitted,
Stacey R. Hendren
Recording Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment
or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow
individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
3-10/1/14 13
MINUTES OF THE CHARTER COMMISSION MEETING
THURSDAY, OCTOBER 16, 2014
7.00PM
These minutes are
CITY HALL NOT approved
CONFERENCE ROOM 1
COLUMBIA HEIGHTS
Call to Order
The meeting was called to order at 7:00 p.m. by Vice President Tim Utz.
Roll Call /Status of Membership
Members present: Ramona Anderson, Lee Bak, Jeff Diehm, Roger Johnson, Carolyn Laine, Mike
Patiuk, Greg Sloat, Tim Utz, Catherine Vesley
Members absent and excused: Matt Abel, Steve Smith, Charles Tyler
Members unexcused: Rob Fiorendino, James Guy, Wes Wiggins
Council Liaison Tami Diehm was excused from tonight's meeting.
City Attorney Jim Hoeft and Recording Secretary Carole Blowers -Knoll were present.
Guest: Bryan Olson
It should be noted that two member's terms expire in December of 2014: Lee Bak and Tim Utz. There
are two member's terms that expire in January of 2015: Jeff Diehm and Greg Sloat.
Approval of Tonight's A eg_nda
Motion made and seconded to approve tonight's agenda. Motion passed unanimously.
Approve Charter Commission Minutes of July 17, 2014
Motion by Commissioner Vesley, seconded by Commissioner Bak, to approve the July 17, 2014, minutes
as presented by Secretary Matt Abel. Motion passed unanimously.
Correspondence Since Last Meeting
The Recording Secretary read the correspondence report since our last meeting:
• Sent the unapproved July minutes to the City Clerk for the City Council agenda.
• Contacted President Smith regarding the prepared October agenda, and sent it to all commission
members along with minutes from July, 2014.
• Put tonight's agenda on local cable and posted it at City Hall
• E -mails were received from Commissioners Abel, Tyler, and Smith that they would not be able to
attend tonight's meeting.
• Received e-mail from Commissioner Sloat regarding an item he wished to add to tonight's agenda;
advised Vice President Utz and President Smith of the same.
Old Business
Commissioner Utz advised the Recording Secretary that he wishes to be reappointed when his term
expires in December. Later in the meeting, Commissioner Sloat also advised the Recording Secretary
14
that he wishes to be reappointed when his term expires in January of 2015.
New Business
Commissioner Sloat wished to discuss some things regarding the referendum process wording in the
City Charter. Regarding the recent petition on the new library, he stated that there were 300 signatures
that were thrown out due to people who signed the petition, but had an address change within the city.
He advised that he consulted with Cindy Reichart from Anoka County on this issue. Commissioner
Laine stated that it is very easy for residents to change their addresses on -line and it takes just a few
minutes to do so. Commissioner Sloat also suggested that we change the word "registered voter" to
"eligible voter ". Commissioner Laine advised that "registered voter" is the norm.
He also stated that the deadline and /or timeframe for obtaining signatures is not clearly stated in the City
Charter. Commissioner Vesley stated that the timeframe was clearly stated by the City Attorney at the
city council meeting when this issue came up.
Commissioner Sloat stated that there was also the situation of people who signed the petition and then
later wanted to withdraw their signatures. The City Attorney stated that state statutes are silent about
someone who wants to remove their name from a petition.
Commissioner Sloat stated there is a lot more detail in the City Charter regarding the "initiative process
than the "referendum process ". The City Attorney explained that the referendum is more of a
reactionary process, and the initiative is a "new" process; thus more wording for that process.
Commissioner Sloat feels some changes in the City Charter should be made to address some of these
issues and clean up the language so that everyone knows what, when, and how to do this, and those
proposed changes should come from the Charter Commission.
Questions /comments from commissioners present tonight ranged from:
• are these issues addressed in the state statutes (i.e., someone who wants to remove their name)?
• could we use the city's water billing addresses to verify signatures?
• the timeframe for gathering signatures was clearly stated by the City Attorney at a council
meeting.
The City Attorney advised the City Charter gives us the power for referendum and initiative. There is a
lot of latitude in the wording. The city's water billing addresses would not be a good way to verify
signatures.
To clarify, Commissioner Diehm stated that from what he has heard tonight, Commissioner Sloat is
stating that there are two issues:
1. Voter registration issue
2. Removal of signatures from the petition
Vice President Utz advised Commissioner Sloat to prepare his recommended changes to the City
Charter in writing and forward it to the Recording Secretary so she can communicate it to all members
before the next meeting in January. Then at the January meeting, we can have an intelligent discussion
on the issues. If assistance is needed with the wording, the City Attorney can help with that.
Commissioner Johnson stated that he would like to get back to a review of the City Charter (in general).
We left off at the "Franchise" section.
Next Meeting Date — January 15, 2015 at 7 p.m.
15
Vice President Utz asked if this date is good with everyone. It is always the third Thursday of the
month (January, April, July, and October). As there were no comments, that is the date of our next
meeting.
Adjournment
Motion by Commissioner Vesley to adjourn the meeting at 7:25 p.m.
Respectfully submitted,
Carole J. Blowers -Knoll
Recording Secretary for the Charter Commission
16
CITY COUNCIL LETTER
Meeting of November 24, 2014
AGENDA SECTION: CONSENT
ORIGINATING DEPARTMENT:
CITY
Fire
MANAGER
NO:
APPROVAL
/
ITEM: Rental Housing
BY: Gary Gorman
BY:A A�,,
Licenses
NO:
DATE: November 17, 2014
DATE:
Approval of attached list of rental housing applications.
RECOMMENDED MOTION: Move to approve the items listed for rental housing
license applications for November 24, 2014 in that they have met the requirements of the
Property Maintenance Code.
COUNCIL ACTION:
IN
"VIM
10282 4531 POLK ST
11/17/2014 09:11
Phuntsok, Sonam
1946 118th Ave NE
Blaine, MN 55449
F13978
$ 150.00
18 Page 1
Print Rental Licenses to approve
COLUMBIA HEIGHTS
by cc 2014
FIRE 0EFARTMEKT
_
IHS P E L T E
01Si D I'YI S l off
825 41st Avenue NE • Columbia Heights, MN 55421 • Inspections 763 - 706 -8156 • Fax 763 - 706 -8151 • fireinspections @ci.columbia- helghts.mn.us
10026
4554 6TH ST
Lindsay, Kenneth
F13425
9293 Regents Rd Unit C108
$ 150.00
La Jolla, CA 92037
10035
4753 UPLAND CREST
Kilgore, Gina
F13901
6391 Monroe Street NE
$ 150.00
Fridley, MN 55432
10081
5007 MADISON ST
Risvold, Kenneth
F13973
2901 Oakwood Dr
$ 150.00
Moundsview, MN 55112
10102
4932 6TH ST
Palmer, Ryan
F13867
4778 147th Lane NW
$ 150.00
Andover, MN 55304
10106
3721 VAN BUREN ST
SentyrzJr., Walter
F13656B
1612 2nd Street N.E.
$ 150.00
Minneapolis, MN 55413 -1138
10136
658 47TH AVE
Ostrowski, Brent
F13930
1370 Pike Lake Court
$ 150.00
New Brighton, MN 55112
10152
3931 JACKSON ST
Burson, Stephen
F13846
1823 14th Ave S.
$ 150.00
Minneapolis, MN 55404 -1441
10168
411 SUMMIT ST
Kemp, Gus
F13629
3145 Columbia Ave
$ 150.00
Minneapolis, MN 55418
10184
4446 MADISON ST
MNSF Minneapolis
F13881
4064 Colony Rd #420
$ 150.00
Charlotte, NC 28211
10265
801 37TH AVE
Medina, Luis
F13842
21330 Ibis St
$ 150.00
Oak Grove, MN 55011
10281
1070 GRANDVIEW CT
Detwiller, Antionette
F13866
14840 Cruse Street
$ 150.00
Detroit, MI 48227
10282 4531 POLK ST
11/17/2014 09:11
Phuntsok, Sonam
1946 118th Ave NE
Blaine, MN 55449
F13978
$ 150.00
18 Page 1
Print Rental Licenses to approve
HEIGHTS by `� z °14
COLUMBIA
FIRE DEPARTMENT
. D I Y I S l ON
825 41st Avenue NE e Columbia Heights, MN 55421 • Inspections 763 - 706 -8156. Fax 763 - 706 -8151. fireinspections @ci.columbia- heights.mn.us
10293
4305 MONROE ST
Hardy, Adam
F13970
10409 Indiana Ave N
$ 150.00
Brooklyn Park, MN 55443
10294
577 38TH AVE
Archambault, Paul
F13977
2716 Pahl Ave
$ 150.00
St Anthony, MN 55418
10296
1426 PARKVIEW LN
RHA3, LLC
F13979
3505 Koger Blvd #400
$ 150.00
Duluth, GA 30096
10298
4408 MONROE ST
O'Connell, Brian
F13938
387 Landcaster Ln N.
$ 150.00
Champlin, MN 55316
10299
3816 2 1/2 ST
Fehl, John
F13837
1040 Erie St Apt 205
$ 150.00
Oak Park, IL 60302 -1917
10302
3829 2 1/2 ST
Hampton Investment, Inc.
F13948
9637 Anderson Lakes Parkway
$ 150.00
Eden Prairie, MN 55344
10327
4030 7TH ST
Leem, Susan
F13765
1751 Shryer Ave W
$ 150.00
Roseville, MN 55113
10344
230 44TH AVE
Pinguil, Jose
F13925A
738 Quincy Street
$ 150.00
Minneapolis, MN 55413
10351
3706 MAIN ST
Chu,Joshua
F13904
1327 - 66th Avenue NE
$ 150.00
Fridley, MN 55432
12008
1035 45TH AVE
Turner, Joe
F13710
4501 Polk St
$ 150.00
Columbia Heights, MN 55421
12028
4323 3RD ST
Moncada, Luis
F13868
4323 3rd Street N.E. Upper
$ 150.00
Columbia Heights, MN 55421
20041
1308 CIRCLE TER BLVD
Fragale, Pat
F13722B
716 County Road 10 NE #234
$ 150.00
Blaine, MN 55434
11/17/2014
09:11
19 Page 2
Print Rental Licenses to approve
COLUMBIA HEIGHTS by CC 2014
FIRE DEPARTMENT
X M8 P E O T I ON D 11V I S I ON
825 41st Avenue NE . Columbia Heights, MN 55421 . Inspections 763 - 706 -8156 • Fax 763 -706 -8151 • fireinspections @ci.columbia - heights.mn.us
20103
3722 3RD ST
Rasmussen, Einer
F13861
9524 Clinton Ave So
$ 150.00
Bloomington, MN 55420
20117
1214 45 1/2 AVE
Debessay, Tesfamaraima
F13614
2908 33rd Ave NE
$ 150.00
St Anthony, MN 55418
20122
840 50TH AVE
Tohey,Joesph
F13895
544 Summit Street NE
$ 150.00
Columbia Heights, MN 55421
20124
1005 50TH AVE
Olson, Dean
F13238
1775 15th Avenue N.W.
$ 150.00
New Brighton, MN 55112
20128
621 51ST AVE
Busse, Daniel
F13951
P 0 Box 18672
$ 150.00
Minneapolis, MN 55418
20171
4650 WASHINGTON ST
Washington St Homeowners Assoc. LLC
F13725A
623010th Street N #430
$150.00
Oakdale, MN 55128
20193
4639 WASHINGTON ST
Mora, Luis
F13851
4439 Jackson St NE
$ 150.00
Columbia Heights, MN 55421
30009
4301 3RD ST
Columbia Heights Apartments, LLC
F13877A
11417 Hastings Street N.E.
$ 160.00
Blaine, MN 55449
30035
228 40TH AVE
Mikulak, Robert
F13940
8241 Riverview Terrace
$ 234.00
Fridley, MN 55432
30082
315 44TH AVE
DRS Rental Townhomes, LLC
F13819
401 Robert St. N. Suite #150
$ 160.00
St. Paul, MN 55101
Total # of Licenses: 34
11/17/2014 09:11 20 Page 3
CITY COUNCIL LETTER
Meeting of Nov 24, 2014
AGENDA SECTION: CONSENT
ORIGINATING DEPARTMENT:
CITY
Fire
MANAGER
NO:
APPROVAL
ITEM: REISSUE RENTAL
BY: Gary Gorman
BY:
LICENSE
NO:
DATE: Nov 18, 2014
DATE:'
The matter of the revocation of the license to operate a rental unit(s) within the City
of Columbia Heights against the following property for failure to meet the
requirements of the Property Maintenance Codes has been resolved.
RECOMMENDED MOTION: Move to issue a rental- housing license to John Bartels to
operate the rental property located at 4427 -4429 Main Street N.E. in that the provisions
of the Property Maintenance Code have been complied with.
COUNCIL ACTION:
21
CITY COUNCIL LETTER
Meeting of November 24, 2014
AGENDA SECTION: Consent Agenda
ORIGINATING DEPARTMENT:
CITY
Fire
MANAGER
No.
APPROVAL
ITEM: Adopt Resolution 2014 -86
Authorizing Mutual Aid
BY: Gary Gorman
BY
A/Ij�/
Agreement with Minnesota
DNR
DATE: November 24, 2014
DATE:
NO:
Background: The Fire Department currently shares equipment and resources with many communities
and organizations as a way to provide fast and efficient services at reasonable costs to the citizens we
serve. Much of this sharing is covered by mutual aid agreements that from time to time have to be
updated to meet current fire service conditions. Fire Departments of Anoka County originally entered
into Mutual Aid agreements with the Minnesota DNR in 2009. The DNR is updating the agreements
at this time. The new agreement is essentially the same with most of the changes occurring in the
equipment and costs. Resolution 2014 -86 authorizes the Mayor to enter into agreement with the
Minnesota Department of Natural Resources for the sharing of resources.
RECOMMENDED MOTION: Move to waive the reading of Resolution No. 2014 -86,
there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2014 -86, being a Resolution
authorizing a Fire Department mutual aid agreement with the Minnesota Department of
Natural Resources.
COUNCIL ACTION:
22
RESOLUTION NO. 2014-86
BEING A RESOLUTION AUTHORIZING A JOINT COOPERATIVE
AGREEMENT FOR USE OF PERSONNEL AND EQUIPMENT WITH THE
MINNESOTA DEPARTMENT OF NATURAL RESOURCES
WHEREAS, The State of Minnesota, as authorized by M. S. 88.04 subd. 4; 88.11 subd.
1; and 89.01 subd. 4, allows the Department of Natural Resources (DNR) to enter into
cooperative agreements with Municipalities, and;
WHEREAS, The Commissioner of the Department of Natural Resources is requesting a
Cooperative Fire Protection Agreement with Anoka County fire departments to provide
assistance only when requested, when resources are available, and can be committed
without diminishing either party's ability to protect its own jurisdiction.
NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights enter
into a cooperative agreement with the State of Minnesota, Department of Natural
Resources in the prevention and suppression of wildland fires as authorized under M.S.
88.04 and hereby authorize the Mayor to sign such an agreement.
Passed this 24nd day of November, 2014
Offered by:
Seconded by:
Roll Call:
Mayor Gary Peterson
Attest:
Katie Bruno
City Clerk/Council Secretary
23
I
NA- 01966 -06 4 -8 -2013
Minnesota Department of Natural Resources
Division of Forestry and the Columbia Heights Fire Department
Anoka County Cooperative Fire Protection Agreement
Agreement Number: (14 351 02105)
THIS COOPERATIVE FIRE PROTECTION AGREEMENT, is made and entered into by and between the
State of Minnesota acting by and through the Commissioner of the Department of Natural Resources,
hereinafter referred to as the "DNR" and the Columbia Heights Fire Department, hereinafter referred to as
the "Fire Department," as authorized by M.S. 88.04 subd. 4; 88.11 subd. 1; and 89.01 subd. 4
I. PURPOSE
The purpose of this Cooperative Fire Protection Agreement is to cooperate in the prevention and suppression of
wildland fires as authorized under M.S. 88.04. Assistance will only be provided when requested, when
resources are available, and can be committed without diminishing either party's ability to protect its own
jurisdiction.
II. STATEMENT OF MUTUAL BENEFITS AND INTERESTS
The DNR, Division of Forestry, is responsible for the prevention and suppression of wildland fire within the
state. The Fire Department is responsible to prevent and extinguish all unwanted fires within its fire protection
area.
It is mutually advantageous and in the public's interest for the parties to this instrument to coordinate and assist
in each other's efforts in prevention, detection, and suppression of wildland fires and to cooperate in fire hazard
reduction in and adjacent to areas of mutual responsibility.
III. THE FIRE DEPARTMENT SHALL:
1. Provide fully staffed and equipped fire fighting resources, when available for wildland fire suppression,
as listed on the attached rate schedule.
2. Indemnify, save and hold the State, its representatives and employees, harmless from any and all claims
or causes of action, including all attorneys' fees incurred by the State, arising from the performance of
this Agreement by the Fire Department or Fire Department's employees, agents or subcontractors. This
clause shall not be construed to bar any legal remedies the Fire Department may have for the State's
failure to fulfill its obligations pursuant to this Agreement.
3. Assume full responsibility, including legally required insurance and Workers' Compensation for all Fire
Department personnel provided under this agreement.
4. Respond to all calls for wildland fires within the Fire Department's fire protection area when requested
by the DNR.
5. Respond to additional wildland fire calls outside the Fire Department's fire protection area at the request
of the DNR and at the discretion of the Fire Chief.
6. Submit a report to the DNR within 24 hours of any wildland fire on which the Fire Department takes
independent action. Reporting can be in the form a DNR Fire Report Card, fax, e -mail, fire report form,
DNR wildland fire invoice form, or other written communication that provides the same information as
the Fire Report Card.
Fire Department Cooperative Agreement
24
NA- 01966 -06
4 -8 -2013
7. Submit an invoice to the DNR within 30 days of an incident for which the fire department is
requesting reimbursement. Invoices beyond 30 days may not be honored if the fire was not
reported timely to the DNR.
8. Stay with all wildland fires until out, or released by a DNR incident commander, or until called to
another incident within the Fire Department's protection area, provided the wildland fire is considered
safely contained.
9. Be committed to protection of lives and buildings as its first consideration.
10. Through the Fire Department officers, determine its capabilities and assume final decision authority on
commitment of its vehicles and personnel into any area of operation that is requested by DNR personnel.
11. Furnish all tools, equipment, supplies, fuels, and lubricants, except for those items furnished by the
DNR, as stated in this Agreement.
12. Assist the DNR with distribution of fire prevention materials and wildland fire prevention presentations.
13. Bill the DNR for wildland fire runs at the agreed upon rate per run. When additional resources are
requested by DNR Forestry, beyond the first 2 hours (the "run') hourly rates for specific requested
equipment, as described in the attached Rate Schedule, will apply. Invoices must be submitted within
thirty (30) days of the fire(s).
IV. THE DNR SHALL:
1. Respond with specialized equipment for wildfire response, when possible, at the request of the Fire
Chief or designate. This equipment includes, but is not limited to dozers, all terrain tracked vehicles,
engines and aircraft.
2. Investigate violations of the burning laws of the State. (M.S. 88.01 to 88.22 and 88.75) This includes
billing the responsible party for all wildland fire suppression costs of the DNR, and the Fire Department
if the DNR pays the Fire Department for responding to the fire.
3. Assist the Fire Department in obtaining Federal Excess Property, specialized equipment, or grants for
improving their firefighting capabilities.
4. Assist the Fire Department with procuring and distributing fire prevention materials.
5. Provide wildland fire suppression training to the Fire Department as workload permits.
6. Reimburse the Fire Department for wildland fire runs, according to the terms of this agreement.
7. Make reasonable effort to release the Fire Department as soon as possible to ensure that the Fire
Department is available for other emergency response calls.
(Delete options that are not used.)
8. (Optional) Replace or reimburse the Fire Department for the cost of Class A firefighting foam used on
wildland fires, with final approval of the DNR Forester.
9. (Optional) Loan wildland firefighting tools, as available, to the Fire Department.
V. REIMBURSEMENT POLICIES:
1. Lower rates may be negotiated for extended use at the Fire Department's discretion.
2. When the Fire Department is dispatched through its normal dispatch procedures, and not specifically
requested by the DNR, the Fire Department shall only bill for a Wildland fire run. (A Wildland Fire Run
is described as the fire department's response to a wildland fire that takes up to two (2) hours to
suppress)
3. For hourly billing of equipment requested by DNR Forestry, after the wildland fire run first 2 hours),
time will be rounded to the nearest half hour. Billable time should begin when the Fire Department
Fire Department Cooperative Agreement
25
d'—
ii
�kcswci5�
NA- 01966 -06 4 -8 -2013
leaves its station and continue until it returns to its station. Time spent refurbishing and readying
equipment for the next call shall not be included as billable time.
4. The fire chief and local DNR forester may discuss charges that are in question prior to submitting a final
invoice for payment.
5. If the Fire Department is released by the DNR before the Fire Department has taken any suppression
action on the fire, the Fire Department shall not submit a bill for the run.
6. Attached rates shall be reviewed annually and may be changed with signature of the parties to this
Agreement, or their successors in position.
This Agreement is effective on the date of the last signature and is to continue in force for five (5) years or until
terminated by either party giving thirty (30) days written notice to the other. Both parties should review this
Agreement annually.
Fire Department:
/s/
Title: Mayor
State of Minnesota
Department of Natural Resources:
Date:
/s/ Date:
Area Forester
Fire Department Cooperative Agreement
26
iii►
NA- 01966 -06
4 -8 -2013
Fire Department Cooperative Agreement Rate Schedule
ITEM DESCRIPTION
NUMBER
WORK RATE
* STANDBY RATE
OF
a. rate
b. per unit
a. rate'`
b. unit
PERSONNEL
(include A'WCG type, make, model, year, serial number and special
W/
(includes
(hour, etc.)
(hour, etc.)
features, such as 4X4, CAF orfoam proportloners)
EQUIPMENT
personnel)
a.
1984 Ford 9000 Type I pumper.
4 - 5
$275.00
Hour
b.
1996 Ford L9000 Type I pumper with Class A foam proportioner
4-5
$275.00
Hour
C.
2004 Quint with 109 foot aerial ladder and Class A foam
4-6
$275.00
Hour
proportioner
d.
1990 Ford heavy rescue truck with air cascade system and
3-4
$100.00
Hour
extrication equipment
e.
12 foot zodiac boat with 1 5 hp motor (support)
2 - 3
$75.00
Day
f.
i
Per hour
same
Per hour
Each
$15.00
per
as work
per
Additional Requested firefighters
firefighter
rate
firefighter
*Standby rates shall be equal to 1/2 of the work rate, and shall apply only if equipment and personnel are ordered
by the VNK to be staged and available for immediate action.
Special Rates:
In Anoka County, fire departments agreed that only fires lasting over 2 hours shall be
billable. The first 2 hours on a billable fire would be at the $350 rate. After that time,
with DNR Forestry's approval, the per piece of equipment per hour rates would apply.
On DNR administered lands, bills may be submitted from the time of initial response.
The above rates have been agreed upon by:
Columbia Heights Fire Department
/s/
Area Forester
/s/
Fire Chief
/s/
Regional Forest Manager (if required)
Date:
Date:
Date:
DNR Area
Fire Department Cooperative Agreement
27
NA- 01966 -06
4 -8 -2013
4/2013
Suggested_ Equipment_ Standards and Hourly Rates_foi- Fire Departments
That have an agreement-with- the Division of Forestry 117N /DNR
After the first two hour rate has expired, needed equipment will be placed on an hourly rate.
Equipment standard and rates include personnel; fuel will be furnished by the Fire Department.
The rate will be reduced bh 10% for Engines and Water Tenders older than 25 years.
Engines
`"En�ines equipped with Conipressed Air Foam Srstenis trill be paid an addillonal S 20 an hour i /'C.9FS is
used on the incident.
Water Tenders
Structure
Wildland F.n ines
OMPNTS
COMPONENTS
Is ONF
Pump Rating -
Min. Plow (GPM)
At rated pressure (PSI)
: 1.
—
1000
150
2
500
150
3
4
5
6
7
150
250
50
100
50
100
50
100
10
100
Tank Capacity (Gallon)
300
300
500
750
400
150
50
i Hose 2 %Z" (Feet)
1200
1000
50
150
150
Max Refill times (.'Vain.)
30
Hose 1 'h" (Feet)
500
500
1000
300
300
300
-
Hose l" (Feet)
yes
Personnel
500
300
300
300
200
Personnel
4
3
3
2
2
2
2
Equipment Rate /Hour
$275
$200
$185
$165
$140
$125
$85
`"En�ines equipped with Conipressed Air Foam Srstenis trill be paid an addillonal S 20 an hour i /'C.9FS is
used on the incident.
Water Tenders
*Portable Pump Acceptable with tenders
* Water tenders come with folding tanks
Additional Firefighters use a rate of $15.00 /hr
Fire Department Cooperative Agreement
28
Water Tender T ypes
Re uirements
Support
Tactical
COMPONENTS
S1
I S2
S3
TFL
T2
Tank Capacity (Gallons)
4000
2500
1000
2000
1000
Pump Minimum Flow (GPM)'
300
200
200
250
250
(i` Rated Pressure (PSI)
50
50
50
150
150
Max Refill times (.'Vain.)
30
20
15
-
-
Pump & Roll
-
-
-
yes
yes
Personnel
1
1
1
2
2
Equipment Rate /Hour
$200
$160
$140
$230
$190
*Portable Pump Acceptable with tenders
* Water tenders come with folding tanks
Additional Firefighters use a rate of $15.00 /hr
Fire Department Cooperative Agreement
28
i
I
i
NA- 01966 -06
4 -8 -2013
Minimuin__Requireme__nts for -Personnel Responding to Incidents on National Forest System Lands
All firefighting personnel are required to wear and utilize the following Personal Protective
Equipment: Nomex shirt and pants, hard hat, leather gloves, 8 inch boots with a lugged sole and
an approved fire shelter. All personnel will be required to meet NWCG training requirements for
a wildland firefighter, and attend an annual wildland refresher. Fire Chiefs will ensure
Departments meet training requirements and are responsible for the upkeep of Department
personnel training records. Physical fitness levels are established by each agency. Departments
will meet their own physical fitness standards.
When responding to Federal Lands Engines and Water tenders will need to meet the
NWCG component standards and are recommended to meet NWCG stocking standards
(appendix M). Appendix M is located at
hup./YwwAv. n 1 fc.gov/P U B L I CAT ION S/redbook/2 013/Append ixM. pdf.
Other Resources
• Non - Vehicle Items used for support missions will be based on a daily rate
Rates for non - vehicle equipment (such as boats, ATV's and folding tanks, etc.) will be based on
a daily rate. Boats capable of tactical missions (pump and roll capabilities) are an exception and
will be based on an hourly rate.
Tracked vehicles should use a rate for capacities based on Engine type.
Fire Department Cooperative Agreement
29
Min. # of
MODEUDESCRIPTION
Operators
Rate
Tracked Vehicles
2
based on
Use rate charts from
size
Engine typing
_
UTV w /tank (tactical)
based on tank size
*ROPS required
1
$50/hr +
31 -50 gal= $50 hr
51 -75+ gal= $60 hr
ATE' (support)
1
$100/day
Boat (must have pump and roll
based on size
capabilities and used for tactical
2
negotiated
and pumping
missions)
capabilities
Boat (support)
based on size
1
$75 /day +
14' =$75 /day
16 -17' =$150 /day
18 += $175 /day
Portable Pump (high volume or
0
$200 /day
pressure)
Folding Tank
*based on size
0
$75 /day+
1000 -2000= $75 /day
2000 + = $100 /da
Thermal Camera
I
$300/day
Rates for non - vehicle equipment (such as boats, ATV's and folding tanks, etc.) will be based on
a daily rate. Boats capable of tactical missions (pump and roll capabilities) are an exception and
will be based on an hourly rate.
Tracked vehicles should use a rate for capacities based on Engine type.
Fire Department Cooperative Agreement
29
CITY COUNCIL LETTER
Meeting of November 24, 2014
AGENDA SECTION: Consent Agenda
ORIGINATING DEPARTMENT:
CITY
Fire
MANAGER
APPROVAL
No.
ITEM: Approve Transfer of Funds
from General Fund to Fire
BY: Gary Gorman
BY:
0
Dept. Budget
No:
DATE: November 24, 2014
DATE:��� fc/
Background: The Minnesota Board of Firefighter Training and Education ( MBFTE) provide
reimbursements of costs associated with firefighter training and certification. The funds are
appropriated by the State Legislature from the Fire Safety Account and are dispersed through an
application process. $5849.60 was reimbursed this year.
The Minnesota Emergency Medical Services Regulatory Board ( EMSRB) reimburses volunteer
ambulance services for part of training costs to maintain minimum emergency medical certifications
of ambulance service staff. The training reimbursement is dispersed through an application process.
$1100.00 was reimbursed this year.
The Fire Department was awarded a CenterPoint Energy Community Partnership Grant for the
purchase of firefighter protective clothing. The amount of the grant is $2500.00.
Columbia Heights Fire is part of a County wide Fire Recruitment and Retention Grant from FEMA.
The grant will reimburse for costs associated with recruiting new firefighters and training them to
minimum standards. $8600.00 was reimbursed for psychological evaluations and personal protective
equipment.
Total of reimbursements is $18,049.60.
RECOMMENDED MOTION: Move to transfer from the General Fund, $5849.60 from
the MBFTE and $1100.00 from the EMSRB to line item #3105, $5400.00 from the
Centennial Fire District to line item #3050, $3200.00 from the Centennial Fire District and
$2500.00 from CenterPoint Energy to line item #2173, of the Fire Department 2014 budget.
COUNCIL ACTION:
30
CITY COUNCIL LETTER
Meeting of : November 24, 2014
AGENDA SECTION: Consent
ORIGINATING DEPT.:
CITY MANAGER
NO:
Recreation
APPROVAL
ITEM: Establish John P. Murzyn Hall rental rates
BY: Keith Windschitl
BY:
for 2016
Recreation Director
f
NO:
DATE: 10/28/14
BACKGROUND
The Columbia Heights Park and Recreation Commission unanimously approved the 2016 Murzyn Hall rental
rates at their meeting on October 22, 2014. Staff has recommended rental rates for 2016 increase 5% for
Saturday rentals that use the main hall. Other rentals and rates remain the same as they are for 2015. The 25%
resident discount is still available for residents of the City of Columbia Heights.
The cost for use of soda pop behind the bar was also adjusted based on the size of event. The new fee will be
$100 for 0 -175 people, $150 for 175 -250 and $200 for over 250. These prices are taxable. A copy of the
proposed rental rates for 2016 is attached.
RECOMMENDED MOTION: Move to adopt the 2016 John P. Murzyn Hall rental rates, as outlined by the
Park and Recreation Commission at their meeting of October 22, 2014.
COUNCIL ACTION:
31
ADMIMM ORATE
JOHN P. MURZYN HALL RENTAL RATES
Rentals in 2015 will pay the 2015 rates, and rentals in 2016 will pay the 2016 rates.
RENTAL INFORMATION
2015 RATES
Sun - Fri) (Saturday)
2016 RATES
(Sun - Fri) (Saturday)
Hall /Kitchen /LaBelle Lounge w/Tax
$1,028.40
$1,344.42
$1,028.40
$1,411.91
Hall /Kitchen /LaBelle Lounge
$960.00
$1,255.00
$960.00
$1,318.00
Hall
$735.00
$887.00
$735.00
$932.00
Kitchen
$125.00
$147.00
$125.00
$147.00
LaBelle Lounge
$220.00
$268.00
$220.00
$268.00
Gauvitte Room
$175.00
$195.00
$175.00
$195.00
Prestemon Room
$175.00
$195.00
$175.00
$195.00
Ed emoor Room
$175.00
$195.00
$175.00
$195.00
Keyes Room
$175.00
$195.00
$175.00
$195,00
Maithaire /McKenna Room
$250.00
$285.00
$250.00
$285.00
Senior Center
$250.00
$285.001
$250.00
$285.00
Down Payment (non- refundable )
$500 / $100
$500 / $100
$500 / $100
$500 / $100
Damage Deposit refundable
$500 / $250
$500 / $250
$500 / $250
$500 / $250
Security Officer Deposit
$150.00
$150.00
$150.00
$150.00
Security Officer hourly rate
$25.00
$25.00
$25.00
$25.00
Pop /CO2 Charge
$100/$150/$200
$100/$150/$200
Early Entry Fee*
$60.00
$60.00
$60.00
$60.00
Custodial Charge per hour
$25.00
$25.00
$25.00
$25.00
Events Lasting 2 hours or less
500/.
N/A
50%
N/A
Events Lasting 4 hours or less
25%
N/A
25%
N/A
Heights Resident Discount"
25%
25%
25%
25%
All rental rates, tees, and deposits are subject to State Sales Tax.
All JPM rentals end at 1 :00 a.m. An $80 plus tax late fee will be assessed every 30 minutes.
Saturday /Sunday rental time: 12:00 noon - 1:00 a.m. Friday rental time: 9:00 a.m. - 1:00 a.m.
Subject to approval by Recreation Director and /or Park & Recreation Commission.
** Columbia Heights Resident discount is exclusively limited to the renter or their parents.
All rentals are required to use the in -house pop dispensers behind the bar.
Single room rentals have a maximum rental time of 7 hours.
Linen and Napkin rental is available upon request. 2014 Prices are as follows:
White or Ivory Linens $7.00 per hall table (60" rounds and 8' x 2 112' banquet tables)
Tax additional $3.50 per bar table $ .55 per napkin (various colors available)
Linen and Napkin rentals will need to be paid 2 weeks prior to your rental date.
A $50 Service Charge may apply to special orders made within the week prior to the event.
White Melamine Dinnerware, Silverware and Plastic Tumblers are available for a rental fee
of $50 plus tax per rental.
Saturday rentals may decorate the Friday before their event from 10:00 am - 4:30 pm for a $150 fee.
This reservation can only be made if the hall is available within 2 weeks of the rental date.
32
CITY COUNCIL LETTER
Meeting of. Nov. 24, 2014
AGENDA SECTION:
ORIGINATING DEPT.:
CITY MANAGER
NO:
License Department
APPR VA
ITEM: License Agenda
BY: Shelley Hanson
DATE:O %
NO:
DATE: Nov 5, 2014
BY:
BACKGROUND /ANALYSIS
Attached is the business license agenda for the November 24, 2014 Council meeting. This agenda
consists of applications for 2015 Contractor Licenses and 2015 Business License Renewals.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for November 24, 2014 as presented.
COUNCIL ACTION:
33
TO CITY COUNCIL Nov 10, 2014
*Signed Waiver Form Accompanied Application
CONTRACTOR'S LICENSES -2015
BLDG *Gilbert Mechanical
*Quality Refrigeration
*Standard Htg
*Marsh Htg
*Larson Plumbing
*Infrared Htg Inc
*Centraire Htg
*Harris Co.
*Schadegg Mech
Lehtola PI & Htg
*Fireside Hearth & Home
*Ridler/Uptown Htg
*Pete's Water & Sewer
*Patricki Plumbing
*Malt's Plumbing
*Salzer Plumbing
*Voda Plumbing Inc
*Steinkraus Plumbing
*Nardini Fire Equip
*The Davey Tree Expert
S & S Tree Spec
4451 W 76`x' St, Edina
6237 Penn Ave S, Richfield
130 Plymouth Ave N, Mpls
6248 Lakeland Ave N, Brk Pk
3095 162nd Lane NW, Andover
22345 Monroe St NW, Elk River
7402 Washington Ave. Eden Prairie
909 Montreal Cir. St Paul
225 Bridgepoint Dr, So. St Paul
22036 183' St NW, Big Lake
2700 Fairview Ave, Roseville
3110 Washington Ave N, Mpls
18136 Concord Cir NW, Elk River
4241 6`t' St, Col. Hts
6652 145"i Ave NE, Columbus
8160 W County Rd 42, Savage
6417 Penn Ave So, Richfield
112 E 5" St #101, Chaska
405 Co. Rd E West, St. Paul
1500 N Mantua St, Kent OH
405 Hardman Ave S, So. St. Paul
CIGARETTE SALES
*Sharif Hot Market
*Family Dollar Store
*Jeff's Bobby & Steve's
*Northern Tier /SA
*Superette Foods
*Columbia Market
*University Auto Service
*Jerusalem Market
5011 University Ave, Col. Hts
4037 Central Ave, Col. Hts.
3701 Central Ave, Col. Hts.
5000 Central Ave, Col. Hts.
4635 Central Ave, Col. Hts.
4901 University Ave, Col. Hts
5257 University Ave, Col. Hts
4945 Central Ave, Col. Hts.
SMOKE SHOP LIC
*Hookah Kingdom 4919 Central Ave, Col. Hts
Top Value Tobacco Shop 2311 37"' Place, Col. Hts.
*Fouad's /Yafa Smoke Shop 4110 Central Avenue NE
OFF SALE BEER LIC
*Northern Tier /SA 5000 Central Ave, Col. Hts.
*Jeffs Bobby & Steve's 3701 Central Ave, Col. Hts.
$60
$60
$60
S60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
M
$60
$60
$300
$300
$300
$300
$300
$300
$300
$300
$300
$300
$300
$150
$150
34
CLUB LIQUOR & TEMP BEER FOR 2015
*Col. Hts. Lions Club 530 Mill St, Col. Hts. $5001400
WINE/BEER LICENSE
*Jimmy's Pro Billiards 4040 Central Ave $2,400
POOL HALL
*Jimmy's Breaktime Billiards 4040 Central Ave $100
GAMES OF SHILL
*Jimmy's Breaktime Billiards 4040 Central Ave $345
*Mendota Valley Amuse for VFW & Jimmy's Pro Billiards $225
*Theisen Vending Co. for Family $ and Laundry World $105
VEHICLE SALES
*David's Auto 57340 th Ave $300
35
CITY COUNCIL LETTER
MF.F.TTNG OF- Nnvemher 74 7014
AGENDA SECTION: CONSENT
ORIGINATING DEPT:
CITY MANAGER
NO:
FINANCE
APPROVAL
ITEM: RESOLUTION ESTABLISHING
BY: JOE KLOIBER
BY:..
ELIGIBILITY STANDARDS FOR
SENIOR CITIZEN UTILITY RATES
DATE: NOVEMBER 19, 2014
For many years, the City Council has annually updated the income eligibility limit for reduced senior
citizen utility rates. Currently, the income limit for reduced senior citizen rates is set at $33,000.
Attached is a resolution raising the income limit, beginning in 2015, to $33,300 for reduced
senior citizen rates.
For many years, the formula the City has used for this limit is the maximum current year (2015)
Social Security benefit for an individual at full retirement age, plus 4 %, rounded to the next even
$100 increment. This limit is then compared to applicants' prior year (2014) income. This formula is
intended to allow for a modest amount of income beyond the maximum Social Security benefit
possible. The maximum Social Security benefit for an individual at full retirement age for 2015 is
$31,956.
The City Council can set any formula or amount for income eligibility. If the City establishes the
income eligibility guideline at a higher level, more people will qualify. As more people qualify for
reduced rates, the rates for non - qualifying people will have to be raised to ensure adequate revenue in
the utility fund. For many years, the number of seniors receiving the reduced rate has remained
relatively constant at approximately 200 residents.
RECOMMENDED MOTION: Move to waive the reading of resolution 2014 -85, there being ample
copies available to the general public.
RECOMMENDED MOTION: Move to adopt Resolution 2014 -85, being a resolution establishing
eligibility standards for senior citizen utility rates.
JPK
CouncilL.etter Res2014 -85 SeniorUtilRate.doc
Attachment
COUNCIL ACTION:
36
RESOLUTION NO. 2014 —85
ESTABLISH ELIGIBILITY STANDARDS FOR
SENIOR CITIZEN UTILITY RATES
WHEREAS, the City Council has previously established eligibility standards for senior citizen
rates for refuse service, sewage disposal, and water supply; and
WHEREAS, it has been the City's practice to maintain uniform eligibility standards whenever
possible:
NOW, THEREFORE, BE IT RESOLVED by the City of Columbia Heights as follows:
That anyone over 62 years of age with a household income of $33,300 or less will
be eligible for reduced utility rates.
BE IT FURTHER RESOLVED that the above eligibility standard is effective January 1, 2015.
Passed this 24th day of November, 2014
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Katie Bruno, City Clerk/Council Secretary
37
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CITY COUNCIL LETTER
AGENDA SECTION: Items for
Consideration
No.
ITEM: Request authorization to
purchase Fire Department
pumper
No:
Meeting of November 24, 2014
ORIGINATING DEPARTMENT: CITY
Fire MANAGER
APPROVAL
BY: Gary Gorman BY: 4%41
DATE: November 24, 2014 DATE: /,
Background: Existing Engine 4 is a 1984 Ford L900 pumper purchased in 1984 from General Safety
(now Rosenbauer MN) for $122,049. The fire service life expectancy of pumpers is generally twenty
years. Instead of replacement in 2004, the pumper was refurbished at a cost of $54,303. Due to the
refurbishment and the excellent care by Public Works maintenance staff and firefighters, the Fire
Department was able to extend the life an additional ten years.
Engine 4 has 27,901 miles on it. The miles are low but due to the fact that pumpers spend most of
their time idling and pumping the 3368 engine hours is a better reflection of its use.
The Council approved a contract with the Houston - Galveston Area Council to be a member in their
purchasing consortium. In the past, staff would have to write specific specs for a new engine and then
go through a sealed bidding process. This process takes time and firefighters do not have the needed
expertise to write complex specs. Many communities around the Country, and in Minnesota, have
used the Houston - Galveston Area Council (H -GAC) purchasing consortium. This consortium has pre
bid out the costs of building fire apparatus with most of the fire equipment vendors around the
country. This savings is passed on to the purchaser. The City can pick a fire apparatus vendor off of
the list and deal directly with that vendor to design the vehicle. The vendor will put together the specs
with all of the costs known up front. In the end the specs and contract are submitted by the
manufacturer to the Houston - Galveston Area Council for review and approval based on their
purchasing program and our Contract #FS 12 -13.
Rosenbauer MN, located in Wyoming, MN, was chosen as our manufacturer. Their close proximity
allows faster service without having our truck out of service for long periods of time. The Fire
Department has an excellent history with Rosenbauer as they were the manufacturer of our current
pumpers and aerial.
A committee of firefighters was formed to research and recommend a replacement pumper. The
research included trips to Rosenbauer to look at many different commercial chassis brands and styles.
The International brand chassis was picked for many reasons. The International is one of the top
brands being used for fire apparatus and has an excellent history as a general truck chassis and as a
fire pumper. For the firefighters dressed in all their gear and air packs the International has more cab
space for firefighters to move around and the doors open a full 90 degrees for safer exiting.
Commercial chassis' are also approximately $90,000 to $100,000 less than the custom cabs that were
looked at and provided no additional benefit. The layout of the body of the pumper was well thought
out for firefighter safety as the first priority, with the pump panel and all hose connections in the rear
of the truck. A larger water tank will give firefighters more water to use while waiting for their water
supply.
P46
The final cost is $488,920.00. This final cost is broken down as:
International chassis $96,800.00
Pumper body $323,620.00
Equipment $61,000.00
Equipment mounting $7,500.00
The Capital replacement was approved as part of the 2014 budget process.
RECOMMENDED MOTION: Move to authorize the purchase of one new International 7400 4-
door truck chassis in the amount of $96,800.00 and one Rosenbauer Heavy Duty EXT Pumper body
with equipment and equipment mounting in the amount of $392,120.00 from Rosenbauer Minnesota
LLC of Wyoming, Minnesota and that the Mayor and City Manager are authorized to enter into a
contract for same.
COUNCIL ACTION:
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rasenbouer
Firefighting rechnaingy
To: City of Columbia Heights
59040 th Ave NE
Columbia Heights, MN 55421
RE: HGAC Contract #FS12 -13
Date: 11 -11 -14
We hereby propose and agree to furnish, after your acceptance of this proposal and the proper execution by the City of
Columbia Heights MN, hereinafter called the BUYER and an officer of Rosenbauer Minnesota LLC, Wyoming, MN a
division subsidiary of Rosenbauer America, hereinafter called the COMPANY, the following apparatus and equipment:
Rosenbauer Heavy Duty EXT Pumper Body w /Equipment $392,120.00
International 7400 4 Door Chassis $ 96,800.00
TOTAL ... $488,920.00
Four Hundred Eighty Eight Thousand Nine Hundred Twenty Dollars and 00 /100.
All of which are to be built in accordance with the specifications and drawing attached which are made a part of this
agreement and contract. Total contract price includes required HGAC inter -local agreement fee and apparatus
familiarization class. No other taxes or fees apply.
"CHASSIS IS TO BE PROGESS PAID FOR IN THE AMOUNT SHOWN ABOVE UPONS ITS
COMPLETION AND ARRIVAL AT THE APPARATUS MANUFACTURERS FACILITY OR
ADDITIONAL INTEREST CHARGES WILL APPLY.
Delivery: The estimated delivery time for the completed apparatus, is to be made within 330 -360 calendar days after
receipt of and approval of this contract duly executed, (Chassis must arrive within 180 days or delivery may be delayed)
subject to all causes beyond the Company's control. The quoted delivery time is based upon our receipt of the specified
materials required to produce the apparatus in a timely manner. The Company can not be held responsible for delays
due to Acts of God, Labor Strikes, or Changes in Governmental Regulations that result in delayed delivery to our
manufacturing facilities of these specified materials. This delivery estimate is based on the Company receiving complete
and accurate paperwork from the Buyer and that no major changes take place during pre - construction, mid point
inspections or final inspections. Changes required or requested by the Buyer during the construction process may be
cause for an increase in the number of days required to build said apparatus.
Payment Terms: Final payment for the apparatus shall be made at time of final inspection and pick up / delivery of the
completed vehicle. It is the responsibility of the Buyer to have full payment ready when the apparatus is complete and
ready to pick up. If payment is delayed or delivery is delayed pending payment, a daily finance and storage fee may
apply. Upon pick up of the apparatus by the Buyer, Buyer agrees to provide all liability and physical damage insurance.
It is further agreed that if on delivery and test, any defects should develop, the Company shall be given reasonable time
to correct same. Guarantee of the chassis is subject to the guarantee of the chassis manufacturer.
The amount in this proposal shall remain firm for a period of 30 days from the date of same.
Respectfully submitted,
BIDDER GENERAL SAFETY FIRE APPARATUS INC.
Dealer
Dealership Principal
BUYER
We accept the above Proposal and
enter into contract with signature below.
Title
Title
Date
After company receipt of this document signed by the Buyer, the document will be reviewed and upon
approval, countersigned by the Company putting the document in force.
ROSENBAUER MINNESOTA LL C.
Title
Date
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