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HomeMy WebLinkAbout10-13-2014 Regular MeetingCITY OF COLUMBIA HEIGHTS 590 40 "' Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 Visit our website at: www.ci.columbia- heikhtsmn.us Manor Gary L. Peterson Councihnembers Robert A. Williams Bruce Nawrocki Tommera Diehm Donna Schmitt City Manaeer Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday October 13, 2014 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 -706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only) LCALL TO ORDER 2.ROLL CALL 3.INVOCATION Invocation provided by Bob Lyndes, Crest View Senior Communities 4.PLEDGE OF ALLEGIANCE 5.ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Proclamation for Polish American Heritage Month 7.CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of September 22, 2014. Pg. 4 MOTION: Move to approve the minutes of the Council worksession of September 29, 2014. Pg. 11 MOTION: Move to approve the minutes of the Assessment Hearings from October 6, 2014. Pg. is MOTION: Move to approve the minutes of the City Council worksession of October 6, 2014 Pg. 20 B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the Library Board minutes of September 3, 2014. Pg. 2s MOTION: Move to accept the Public Arts Commission minutes of September 2, 2014. Pg. 26 MOTION: Move to accept the Public Arts Commission minutes of August 6, 2014. Pg. 28 City Council Agenda Monday October 13, 2014 Page 2 of 3 C. Approval of Gambling Permit for Immaculate Conception Church for Bingo /Raffle Pg. 29 events on November 16 2014 and March 15 2015. MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate Conception Church to conduct bingo and a raffle at their Bingo event being held November 16, 2014 at 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty -day notice to the local governing body. MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate Conception Church to conduct bingo and a raffle at their Bingo event being held March 15, 2015 at 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty -day notice to the local governing body D. Approve transfer of funds for AHDTF Overtime Grant Reimbursement, Traffic pg. 34 Details for CH Schools Detox Transports, TZD Grant reimbursement for officer appearances at civil trial from General Fund to Police Department line items. MOTION: Move to transfer of the following from the General Fund to the Police Department: 2014 Budget: The $2,000 received as AHDTF overtime, and the $4,460.00 received from School District #13 for traffic enforcement details, and the $660 received for detox transports, and the $1,107.76 received as reimbursement under the Safe and Sober grant (TZD), and the $612 received for officer appearances at civil trials be transferred to line item 1020, Overtime. This total is $8,839.76. E. Approve Business License Applications Pg, 36 MOTION: Move to approve the items as listed on the business license agenda for October 13, 2014, as presented. F. Payment of Bills Pg. 38 MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 153979 through 154243 in the amount of $1,010,490.32. MOTION: Move to approve the Consent Agenda items. 8. PUBLIC HEARINGS 1. Ordinance No. 1616 Tobacco License Pg. 48 MOTION: Move to waive the reading there being ample copies available to the public. MOTION: Move to approve the ordinance upon first reading and set the second reading for Monday October 27, 2014 at approximately 7:00pm in the City Council Chambers. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations City Council Agenda Monday October 13, 2014 Page 3 of 3 C. New Business and Reports 1. Application for Transit Oriented Development Funding for NE Business Center Project Pg. 57 MOTION: Move to waive the reading of Resolution No. 2014 -70, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2014 -70, being a resolution identifying the need for Livable Communities Transit Oriented Development Funding and authorizing an application for grant funds. 10. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 11. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his /her name and address for the record. 12. ADJOURNMENT Walt Fehst, City Manager ksb 1 !` CITY COUNCIL MEETING SEPTEMBER 22,2014 THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON MONDAY SEPTEMBER 22, 2014 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA 1.CALL TO ORDER Mayor Peterson called the meeting to order at 7:00 pm. 2.ROLL CALL Present: Councilmembers Schmitt, Diehm, Nawrocki, Williams, Mayor Peterson Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Kevin Hansen, Public Works Director; Gary Gorman, Fire Chief, Katie Bruno, Council Secretary. 1INVOCATION Invocation provided by Dave Briley, Oak Hill Baptist Church 4.PLEDGE OF ALLEGIANCE Recited 5.ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) Mayor Peterson announced that item 8B would be removed, as the applicant has complied with the requirements. 6.PROCLAMATIONS PRESENTATIONS RECOGNITION ANNOUNCEMENTS GUESTS Mayor Peterson reported that Chief of Police Scott Nadeau will be returning September 23rd from the FBI Academy. Mayor Peterson announced Saturday September 27`h, the Fire Departemnt will be hosting an open house from 11:00 AM -2:00 PM. It was also announced that "Gateway to the Heights" will be Saturday, September 27`h form 12:00 -3:00 PM, at the former Mady's site. City Manager Fehst reported that the City is seeking input from residents regarding future development planning for the area. 7.CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of September 8, 2014, B. Accept Board and Commission Meeting Minutes Accept minutes of the August 6, 2014 Library Board Meeting. C. Approval of the attached list of rental housing licenses MOTION: Move to approve the items listed for rental housing license applications for September 22, 2014 in that they have met the requirements of the Property Maintenance Code. D. Reissue rental license MOTION: Move to issue a rental housing license to Brad Truong to operate the rental property located at 5005 7th Street N.E. in that the provisions of the Property Maintenance Code have been complied with. E. Award ofProfessional Engineering Services for the 49th Avenue Turn Lane, Municipal Protect No. 1415. Removed for discussion. P. Adopt Resolution 2014 -67 being a Resolution Establishing Amount of City Share and Amount ofSpecial Assessments on Proiects to be Levied. Removed for discussion. G. Approve Final Payment for 2014 State Aid Streets Overlay, Project No. 1405 MOTION: Move to accept the work for 2014 State Aid Streets Overlay, City Project No. 1405, and authorize final payment of $15,846.87 to Northwest Asphalt, Inc. of Shakopee, Minnesota. K Approve Business License Applications. Removed for discussion. I. Authorization of Capital Equipment Replacement of Unit #134. Removed for discussion. J. Authorization of Capital Equipment Replacement of Unit #234. Removed for discussion. K. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 153800 through 153978 in the amount of $ 746,941.90. Motion by Councilmember Diehm, seconded by Councilmember Schmitt to approve items A, B, C, D, G and K on the Consent Agenda. Motion passed unanimously. The following items were removed for^ discussion: E. Award of Professional Engineering Services for the 49th Avenue Turn Lane, Municipal Project No. 1415. Councilmember Nawrocki expressed concern with the quick turn - around of the bid award, in addition to the high cost of the bids received. Director Hansen explained that this was an invite only bid process, and that Federal Aid projects tend to come in about 22 -30% higher than the engineer's estimate. Councilmember Schmitt stated she was pleasantly surprised at the bids, noting in the past similar work was more expensive. Director Hansen stated that there are time constraints, as the grant came in late in the year, and timing was an issue. Hansen reported the bids are responsible good bids for the proposed project. Councilmember Nawrocki questioned if the City of Hilltop will be paying for a portion. Director Hansen stated that Hilltop will pay for any right -of -way, or city property costs. Councilmember Nawrocki stated he is not in agreement with the policy of not assessing residents on a federally funded project, when the City recently changed their policy on state aid roads. Director Hansen responded the difference is that this project proposes adding a lane due to capacity issues; not an improvement due to road condition. Nawrocki questioned why the County is not funding the project. Director Hansen reported that staff has met with the County, and while they support the project, it does not fit into their identified projects. Mayor Peterson commented that the proposed improvements will benefit Columbia Heights, providing a safer environment for the students traveling to and from the schools in the area. Motion by Councilmember Diehm, seconded by Councilmember Schmitt to award the 49th Avenue Turn Lane Improvements, Municipal Project No. 1415, to the consulting engineering f rm of Bolton & Menk based upon their qualified, responsible proposal for a cost not -to- exceed $39,680 appropriated from Fund 402 -51415 -3050. Ayes: Mayor Peterson, Councilmembers Schmitt, Williams and Diehm. Nay: Councilmember Nawrocki. 4 Ayes, I Nay; Motion Carried. F. Adopt Resolution 2014 -67 being a Resolution Establishing Amount of City Share and Amount of Special Assessments on Projects to be Levied Motion by Councilmember Diehm, seconded by Councilmember Williams to waive the reading of Resolution 2014 -67, there being ample copies available for the public. Motion passed unanimously. Councilmember Nawrocki stated his disagreement with assessing cost to residents on a State Aid street. Motion by Councilmember Diehm, seconded by Councilmember Williams to adopt Resolution 2014 -67 being a resolution establishing amount of City share and amount of special assessments on projects to be levied. Ayes: Mayor Peterson, Councilmembers Schmitt, Williams and Diehm. Nay: Councilmember Nawrocki. 4 Ayes, I Nay; Motion Carried. H. Approve Business License Applications Councilmember Nawrocki questioned the process the applicants complete in order to obtain the peddlers license. The City Attorney explained the licensing provides the City a way to contact the applicant if necessary. Mayor Peterson noted any window replacements would subsequently be inspected by the Building Inspector. Motion by Councilmember Diehm, seconded by Councilmember Williams to approve the items as listed on the business license agenda for September 22, 2014, as presented. Ayes: Mayor Peterson, Councilmembers Schmitt, Williams and Diehm. Abstain: Councilmember Nawrocki. 4 Ayes, I Abstention; Motion Carried. I. Authorization of Capital Equipment Replacement of Unit #134. Councilmember Nawrocki noted the vehicle scheduled to be replaced has 60,000 miles, suggesting that the vehicle should still be useful. Director Hansen clarified that this vehicle will be passed down to the parks department, to be used in a lighter capacity. Motion by Councilmember Diehm, seconded by Councilmember Williams to to authorize the replacement of Unit #134 and the purchase of one (1) new Ford 250 R2C Cargo Van Medium Rooffrom Midway Ford in the amount of $29,296 Funding shall be equally from the Sewer and Water Capital Equipment Replacement Fund, funds 432 -49499 -5150 and 433 - 49449 -5150. Ayes: Mayor Peterson, Councilmembers Schmitt, Williams and Diehm. Nay: Councilmember Nawrocki. 4 Ayes, I Nay; Motion Carried. J. Authorization of Cgpital Equipment Replacement of Unit #234. Mayor Peterson commented that vehicles are started frequently, and more than mileage is considered when evaluating life expectancy. Councilmember Nawrocki asked if this was a replacement or an additional vehicle. Director Hansen clarified that this vehicle will be passed down to the streets department. Motion by Councilmember Diehm, seconded by Councilmember Schmitt to authorize the replacement of Unit #234 and the purchase of one (1) new Ford F250 4x4 ($'28,110) with a Western V plow ($5,112) for a total of,$33,222 from the State of Minnesota Purchasing contract. Funding shall come from the Parks Capital Equipment Replacement Fund 432- 45200. Ayes: Mayor Peterson, Councilmembers Schmitt, Williams and Diehm. Nay: Councilmember Nawrocki. 4 Ayes, I Nay; Motion Carried. PUBLIC HEARINGS A. Adopt Resolution 2014 -66, 3865 Tyler Street N.E. being a declaration of nuisance and abatement of violations within the City of Columbia Heights. Fire Chief Gary Gorman reported that the vacant property has vegetation growing out of the gutters. Councilmember Nawrocki reported he drove by the property, and did not see anything growing from the gutters. Chief Gorman stated that the issue may have been addressed. Motion by Councilmember Diehm, seconded by Councilmember Williams to close the public hearing and to waive the reading of Resolution Number 2014 -66 there being ample copies available to the public. Motion passed unanimously. Motion by Councilmember Diehm, seconded by Councilmember Williams to adopt Resolution Number 2014 -66, being a resolution of the City Council of the City of Columbia Heights declaring the property listed a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. Motion passed unanimously. 9. ITEMS FOR CONSIDERATION None 10. ADMINISTRATIVE REPORTS Report of the City Manager City Manager Fehst reported that complaints have been received regarding Intermaco Auto Service 4839 University Ave. for excessive car storage. Fehst reported the City has recommended the owner provide screening to obstruct the view. Manager Fehst reported staff will be bringing recommendations to the council regarding the 6 month moratorium on smoke shops in October. Councilmember Nawrocki asked for an update regarding Ostrander Park. Kevin Hansen responded that the City has been waiting for a long time for the concrete contractor to pour the perimeter curbing. Hansen reported the City is currently seeking bids for a new contractor. Councilmember Nawrocki questioned if Preferred One's recent withdrawal from the MNsure program will affect the health insurance coverage for the City of Columbia Heights participants. City Manager Fehst reported that he does not see this affecting the City of Columbia Heights. Councilmember Nawrocki asked for an update on the building at 40th and Central. City Manager Fehst reported that the developer did not get their application approved by the Met Council, it was noted that they have an application in with the MN Housing Finance Agency for tax credits. Fehst assumes if that is favorable they will attempt to obtain gap financing to continue with the project. Manager Fehst reported the developer inquired with the City to see if there would be interest in building a library on the first level. Nawrocki expressed concern with relocating the Northeast Bank. Fehst clarified that the developer and the City would like the bank to stay. Councilmember Nawrocki asked for an update on the building at 40th and University. City Manager Fehst reported that the contractor /developer has submitted two applications to the health department. The contractor has indicated they will obtain a Building Pen-nit by Friday, September 26th. Manager Fehst stated that they are working on the property. Councilmember Nawrocki asked for an update on the building at 666 40th Ave. Manager Fehst noted this has been addressed in recent Greeensheets, and he would need to check on the abatement process. Councilmember Nawrocki suggested the City be careful not to schedule ant City events for the same day as the Anoka County quarterly meeting. Councilmember Nawrocki asked if the seat vacated by Eileen Evans will be filled. City Manager Fehst indicated that Mr. Evans has expressed interest. Councilmember Nawrocki stated he would like to see the opportunity available to all residents. Councilmember Nawrocki asked if staff has looked at ways to decrease the proposed 2015 budget as he requested at a recent meeting. City Manager Fehst indicated that those questions can be addressed at the forthcoming scheduled budget meetings. Councilmember Nawrocki asked Manager Fehst about the recent ICMA Conference. Manager Fehst responded that he attended a number of meetings and that the quality of the education was excellent. 11. CITIZENS FORUM No citizens requested to speak. Mayor Peterson encouraged all to remember our servicemen and women, and to consider doing a random act of kindness. 12. ADJOURNMENT Meeting adjourned at 7 :58 p.m. Respectively Submitted Katie Bruno, City Clerk Resolution No. 2014 -66 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Olojan Gonzalo (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 3865 Tyler Street N.E., Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on September 4, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT I . That on July 24, 2014 an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 2. That on September 4, 2014 inspectors re- inspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on September 10, 2014 inspectors re- inspected the property and found that violations remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall clean out the gutters — vegetation growing in gutters. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 3865 Tyler Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The property located at 3865 Tyler Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Resolution No. 2014 -67 BEING A RESOLUTION ESTABLISHING AMOUNT OF CITY SHARE AND AMOUNT OF SPECIAL ASESSMENTS ON PROJECTS TO BE LEVIED WHEREAS, the City Council of the City of Columbia Heights by motion on the 8th day of September, 2014, ordered a special assessment hearing to levy the cost of improvements and; WHEREAS, the following projects will be specially assessed in October, 2014, and a portion of the costs may be borne by the City, NOW THEREFORE BE IT RESOLVED pursuant to Minnesota Statutes 429.061, and City Code 4.103, that the breakdown is as follows: PROTECT ESTIMATED ASSESSED NEW ESTIMATED CITY PORTION BRIGHTON TOTAL PORTION PORTION 2014 Street Rehabilitation - State Aid Overlays, Project $ 27,720 $ 80,810 $ 48,720 $157,250 1405 2014 Street Rehabilitation - $137,610 - -- - -- $137,610 State Aid Overlays, Project 1405 State Aid, General, Capital, and Utility Funds m Meeting of: COLUMBIA HEIGHTS CITY COUNCIL Date of Meeting: September 29, 2014 Time of Meeting: 7:00 PM Location of Meeting: CONFERENCE ROOM 1 Purpose of Meeting: WORK SESSION CALL TO ORDER/ROLL CALL- The meeting was called to order at 7:00 PM Present: Mayor Peterson, Council Member Nawrocki, Council Member Diehm, Council Member Schmitt, Council Member Williams, City Manager Walt Fehst, Finance Director Joseph Kloiber, Recreation Director Keith Windschitl, Public Works Director Kevin Hansen, HR Director /Assistant to the City Manager Kelli Bourgeois, Library Director Renee Dougherty, Community Development Director Joe Hogeboom, Assistant Community Development Director Loren Wickham, and City Clerk/Council Secretary Katie Bruno Recreation Recreation Director Keith Windschitl gave an overview of the Recreation Budget, reporting that the budget increased $15,073; 1.86% overall. The majority of the increase is due to a loss in grant funding for youth enrichment programs. Other increases include traveling athletics. The senior programs budget has decreased, because seniors are opting for more affordable trips. Other significant changes are in the JPM budget for a commercial coffee pot, and parking lot improvements to the Mill St parking lot. Director Windschitl explained that he would like to hire additional staff (part time) for the Hylander Center; currently there is one staff member to manage up to 100 youth. Councilmember Schmitt suggested looking for grants through insurance agencies for exercise programs. Director Windschitl explained that while the adult exercise programs are self - supporting, he will look onto possible grants. Councilmember Dielim requested a report on general participation. Director Windschitl reported participation varies from year to year, noting teams are comprised based on skill level. Councilmember Diehm stated she was happy that the City continues to offer a variety of programs to the youth. Councilmember Nawrocki asked if the proposed budget includes salary adjustments. Director Kloiber noted that the 2015 budget was missing the contingency line item. Director Windschitl stated he will look into the issue. Councilmember Nawrocki asked for clarification regarding the fiscal disparity amount. Director Kloiber stated that the resolution is for gross levy amount; the county subtracts the fiscal disparity amount, and then extends the remainder to local tax payers. Councilmember Nawrocki stated that he thinks it is misleading to tell residents taxes increase 3.25, when it's actually 6 %. Director Kloiber commented regarding loss of the grant in recreation. There is a sizable fund balance, restricted to the continuation of the programs established. There is about $200,000 in fund balance; council will need to determine how to manage the funds. Kloiber stated that there will likely be added to fund 261 in the budget process. Councilmember Nawrocki asked Director Windschitl how he could reduce his department budget by 3 '' /2% if necessary. HE Director Windschitl would do so through several departments, noting funds are not always spent as anticipated, some are unpredictable. The following would be omitted; additional staff member at Hylander, parking lot project, Murzyn Hall part time staff, morning cleaning staff, staff for traveling athletics, supplies at Murzyn Hall. Public Works Public Works Director Kevin Hansen gave an overview of the following projects planned for 2015. • Labelle Park Improvements Water Quality Improvements and Master Plan, estimated costs of $415,000 • Jackson Pond Improvements, plan to seek bids again, estimated costs $1,200,000 • Huset Park splash pad, estimated costs of $400,000. The council discussed federal and state requirements related to the current three wading pools. Councilmember Nawrocki stated that he would prefer to have pools in all areas of the City. Director Hansen commented that splash pads are safer, and more cost effective. • Concrete alley reconstruction, the City is looking to rebid over the winter, estimated costs of $550,000 • Silver Lake Pond Improvements, reconstruct to current standards, to reduce phosphorus. Because this is a TMDL (total maximum discharge limit) project, grant funding is a good possibility, likely city funds will not be used, the estimated cost is $320,000 • Inflow infiltration measures, estimated costs of $60.000 • Zone 1 street rehabilitation • Watermain cleaning and lining, estimated costs of $345,000 • Sanitary sewer aid overlays • State aid overlays • Water tower rehabilitation; including painting and coating. Director Hansen explained that the city bases their analysis on inspection reports, rather than visual appearance. The last time the water tower was painted was in 1995, typical lifespan is 15 -20 years. The cost is estimated at $600,000 • City Hall maintenance estimated costs of $160,000. There are window failures in two parts of the building. Two of nine rooftop units have leaks; the City has gone through process to determine repair verses new. Seven of the nine rooftop units are 13 years old; the expected lifespan of the RTUs is 15 years. Director Hansen emphasized that the city's infrastructure aging. It was reported that the Public Safety building, the Library and Murzyn Hall have all seen significant lower energy consumption. Director Hansen reported a proposed increase of 7.6% in the engineering budget, due to re- establishing the Engineering Tech position. The Engineering goals focus primarily on projects. Director Hansen reported that the department has decreased their salt usage by 37 %. 12 Street lighting costs are driven by energy costs, the city has a few city owned street lights, Xcel is not interested in taking these over. The city pays for a portion of all traffic signs and signals; the city also pays for re- lamping. Director Hansen reported that all regulatory signs will be replaced. The proposed Parks budget shows a 3.1 % increase. The main reason is in personnel; Steps and insurance costs. The proposed Urban Forestry budget shows a 2.3% increase, primarily in labor and EAB management. It was reported that in 2014 the city spent $11,500 to treat ash trees, proposing $12,000 for 2015. Councilmember Schmitt stated she is anticipating concerns from neighbors regarding EAB on nearby trees. Director Hansen stated that the forester will investigate the complaint, and direct the homeowner to areas for assistance. Director Hansen reported the only personnel request, is the reinstatement of the Engineering Tech position, 2/3 of their salary would be charged to projects. An increase of 2.3% increase is proposed for the water operation budget, the primary factors include personnel, contingencies, and an increase in state fees. Director Hansen gave an overview of the sewer operations fund, noting there is no change from 2014. Councilmember Schmitt commented that this fund is consistently under budget, questioning if we are anticipating more repairs? Hansen reported that the budget is adopted based on utilization of staff, noting the department has been understaffed for a while. Director Hansen reported that disposal costs, to MCS for sewage disposal has increased consistently, and will continue to do so. Hansen explained the I & I surcharge. City Manager Fehst stated this is a charge that approximately 2/3 of the metro cities pay. Director Hansen reported the contact for waste disposal has been extended for three years, the contract includes a 3% increase for each year. The tipping fees at Energy Resource Recovery are expected to increase significantly. Hansen reported that more money from Anoka County helps to keep recycle costs down, as well as minimizing garbage costs. Hansen reported the Storm water utility budget increases are related to insurance and contingencies. The Central Garage budget has a 1.6% decrease, a significant reduction in capital outlay. Director Hansen reported that the Building Maintenance Department is a new budget line item, there are no comparisons. Finance Director Kloiber commented that the new department covers custodial and building supervisor costs that were previously included in various department budgets. Councilmember Nawrocki asked Director Hansen where he would reduce his budget by 3.5 %. Director Hansen responded he would probably reduce personnel, noting the outcome would be a utility worker or an Engineering Tech, commenting that staff is currently stretched. Councilmember Nawrocki stated he is not in favor of a 10% property tax increase. Manager Fehst explained that the proposed net increase is 3.25% of the levy. Finance Finance Director Joseph Kloiber reported the Finance division of the budget has an overall increase of 2.4 %, comprised of Step & Insurance increases. There are no anticipated changes in staffing in 2015. 13 Director Kloiber reported the finance department will start leasing some equipment rather than purchasing. Additionally the utility department is implementing an online bill pay option. Kloiber reported that telephone payments are not efficient, and hopes the online payment will become more standard. The Information Services budget has a proposed increase of 2 %. The IS department has no significant changes in their activities, their increase is due to software maintenance agreements. Councilmember Nawrocki questioned the amount of support IS staff provides to the library. Director Kloiber reported that one of the IS technicians spends a majority of his time supporting the public computers at the library. Manager Fehst reported that the City chose to support the public computer system at the library in house rather than pay for the county to provide the service. Director Kloiber stated he will provide a detailed list of the support provided. Director Kloiber reported the Finance Department will be acquiring new software /accounting system in the near future, as the current system is antiquated. Kloiber suggested a new financial management system would prompt an organizational change in the City, noting finance department employees would do less data entiy, and more call center type support. Director Kloiber reported that some cities in the area have made the change, and there are a handful of vendors. Kloiber clarified that while this is the 2015 budget, it is a multi -year phasing process. A new system would be able to run on the city's current network, rather than a separate main frame. Mayor Peterson questioned the funding source. Director Kloiber noted that the designated fund has a balance of $435,000; noting not all is available for the financial system. Liquor Store Finance Director Joseph Kloiber reoorted that there are not significant changes in the proposed budget, projecting a modest increase in sales due to inflation. Kloiber reported that Store 1 is the main headquarters, thus incurs additional expenses. The operational budget increased about 2 %, including contingencies for the next three years including labor agreements. Director Klaiber informed the Council that store #2, has seen a decline in activity. about 8% gross profit, may be the new normal. The City is making attempts to get more traffic through the smaller stores. Councilmember Williams expressed concern with the bottom line, noting payroll & fringe benefits are high. Manager Fehst commented that the salaries are based on union contracts. Director Kloiber commented that the gross profit of 25% is about the state average, noting we will need to stay competitive, as we are in an urban area. Councilmember Williams commented that expenses will increase as the buildings age. Kloiber commented that it is likely the interest expenses will decrease as the operating cost increase. Director Kloiber stated he will provide an analysis of labor costs. Manager Fehst commented that rents were scheduled to triple in costs, so it makes sense to own the buildings, and build equity. Director Kloiber commented that the likelihood of maintaining the liquor stores while renting was slim. Director Kloiber stated that labor costs are higher than many others, even higher than other cashiering jobs. It was reported these salaries are covered under labor contracts. City Manager Fehst reported the council will discuss the General Government Budget at the October 6 meeting. Meeting adjourned at 10:06 PM. 14 Official Proceedings City of Columbia Heights City Council SPECIAL ASSESSMENT LEVY HEARING OCTOBER 6, 2014 6:30 P.M. THE FOLLOWING ARE THE MINUTES FOR THE SPECIAL ASSESSMENT MEETING OF THE CITY COUNCIL HELD AT 6:30 PM ON MONDAY OCTOBER 6, 2014 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA 1. Roll Call /Pledge of Allegiance Present: Mayor Peterson, Councilmembers Diehm, Schmitt, Nawrocki, Williams Also Present: Walt Fehst, City Manager; Kevin Hansen, Public Works Director; Kathy Young, Assistant City Engineer; Joe Kloiber, Finance Director; Jackie Senko; Assistant Finance Director Katie Bruno, Council Secretary. 2. Resolution 2014 -69, being a Resolution Levying and Adopting the Assessment for 2014 Street Rehabilitation, M.S.A.S. Overlays, Project 1405 Director Hansen gave an overview of the project completed on the three MSA streets included in the project. The final costs were 12% less than originally planned for. Based on the city's recent assessing policy, properties on Stinson Blvd, 38th Ave. and 39th Ave. will receive additional discounts. Director Hansen explained that in addition to considering the levy, the council will be setting the interest rate. Staff recommends setting the rate at 4.5% ; the rate is 1.5% over the bond amount. Director Hansen explained the terrn of the assessment is 10 years; residents have 30 days to pay the assessment in full without interest. After 30 days, the assessment will be added to the property taxes, for a 10 year repayment plan. Councilmember Nawrocki explained he will vote against the item, as he feels monies received for MSA roads should be used specifically for MSA roads, rather- than assess property owners. A resident from 3845 2 '/2 Street had a question regarding what she is being assessed for, as their property did not receive aprons. Director Hansen explained the assessing rates, noting she would be paying an "avenue" rate, slightly reduced. Another resident inquired about the Senior Deferment option. Director Hansen explained the process to the resident, letting him know he could contact him if he is interested it he deferment. Motion by Councilmember Schmitt, seconded by Councilmember Williams to close the Public Hearing and waive the reading of Resolution 2014 -69, there being ample copies available to the public. All Ayes. Councilmember Nawrocki asked for clarification on the total project cost. Director Hansen reported the total project cost was close to $200,000. Councilmember Nawrocki asked for the amount of state aid received by the City. Director Hansen reported it was about $600,000. Motion by Councilmember Nawrocki to reduce the interest rate to 4 %- Motion.failed for lack of a second. 15 Motion by Councilmember Schmitt, seconded by Councilmember Williams to adopt Resolution 2014 -69, being a resolution levying and adopting the assessment for 2014 Street Rehabilitation, M.S.A.S. Overlays, Project 1405, with an interest rate of 4.5 %. Motion by Councilmember Nawrocki to reduce the interest rate to 4 %- Motion failed for lack of a second. Motion by Councilmember Schmitt, seconded by Councilmember Williams to adopt Resolution 2014 -69, being a resolution levying and adopting the assessmentfor 2014 Street Rehabilitation, M.S.A.S. Overlays, Project 1405, with an interest rate of 4.5 %. 4 Ayes, I Nay, Motion Carried. Ayes: Peterson, Diehm, Williams, Schmitt Nay: Nawrocki Resolution 2014 -68, being a Resolution to Certify Petition and Waiver Assessments. Motion by Councilmember Schmitt, seconded by Councilmember Williams to waive the reading of Resolution 2014 -68, there being ample copies available to the public. All Ayes. Motion by Councilmember Schmitt, seconded by Councilmember Williams to to adopt Resolution 2014 -68, being a resolution to certify 2014 petition and waiver assessments to Anoka County for collection with real estate taxes. All Ayes. 4. Meeting adjourned at 6:55 Respectively Submitted, Katie Bruno, City Clerk/Council Secretary RESOLUTION 2014 -69 RESOLUTION LEVYING AND ADOPTING THE ASSESSMENT FOR 2014 STREET REHABILITATION, M.S.A.S. OVERLAYS, PROJECT 1405 Adopting assessment roll according to the City Charter for the following local improvements and determining that said improvements have been made and ratifying and conforming all other proceedings, heretofore had: Special Assessments numbered 2014 -SA -44 -001: Mill and Overlay on Stinson Boulevard from Fairway Drive to 325' north of North Upland Crest, 39`h Avenue from Central Avenue to Reservoir Boulevard, and 38`h Avenue from Main Street to 3rd Street, all in Project 1405. WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 6:30 o'clock p.m. on the 6th day of October, 2014, in the City Council Chamber, 590 401h Avenue NE, Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvements above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated and fixed the cost of such local improvements and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: 011 Section 1. That this Council does hereby adopt the aforesaid assessment roll for local improvements known and described as "Mill and Overlay" numbered 2014 -SA-44 -001, Project 1405, a copy of which is attached hereto and made a part hereof. Section 2: That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefited by such improvement in an amount not less than the amount set opposite in the column headed "Actual Assessment Amounts ". And this Council further finds and determines that the proper proportion of the cost of such improvements to be specially assessed against such lot or parcel of land is the amount set opposite the description of each such lot or parcel of land respectively in said assessment roll. Section 3: That said assessments may be paid in part or in full without interest on or before 4:30 p.m. on November 5th, 2014. Any unpaid amount will be certified to Anoka County for collection with the real estate taxes beginning with the taxes payable in the year 2015. The annual principal installments, together with 4.5% interest accrued on the unpaid balance are due and payable with the real estate taxes for a period of ten years or less as designated on the assessment roll. Section 4: That this Council did hereby determine and re- determine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered as Local Improvement numbered 2014 -SA -44 -001, Project 1405. Section 5: This resolution shall take effect immediately upon its passage. Passed this 6th day of October- 2014. RESOLUTION 2014 -68 WHEREAS, property owners petitioned the City Council for certain improvements and waived their rights for public hearings and appeals as provided in Minnesota State Statute; and, WHEREAS, said improvements have been completed; and, WHEREAS, this Council has heretofore estimated and fixed the cost of such improvements and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section 1. That this Council does hereby adopt the aforesaid assessment roll for Petition and Waiver Construction Work known and described as "Petition/Waiver" numbered 2014- SP- 43 -001, a copy of which is attached hereto and made a part hereof. Section 2: That said assessments may be paid in part or in full without interest on or before 4:30 p.m. on November 5, 2014. Any unpaid amount will be certified to Anoka County for collection with the real estate taxes beginning with the taxes payable in the year 2015. The annual principal installments, together with 4.5% interest accrued on the unpaid balance are due and payable with the real estate taxes for a period of ten years. Section 3: This resolution shall take effect immediately upon its passage. M Official Proceedings City of Columbia Heights City Council SPECIAL ASSESSMENT LEVY HEARING OCTOBER 6, 2014 6:45 P.M. THE FOLLOWING ARE THE MINUTES FOR THE SPECIAL ASSESSMENT MEETING OF THE CITY COUNCIL HELD AT 6:45 PM ON MONDAY OCTOBER 6, 2014 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA 1. Roll Call /Pledge of Allegiance Present: Mayor Peterson, Councilmembers Diehm, Schmitt, Nawrocki, Williams Also Present: Walt Fehst -City Manager, Kevin Hansen - Public Works Director, Kathy Young - Assistant City Engineer, Joe Kloiber- Finance Director, Jackie Senko- Assistant Finance Director Katie Bruno -City Clerk/Council Secretary 2. Adopt an assessment roll and levy a special assessment for delinquent accounts Resolution No. 2014 -071. Assistant Finance Director Jackie Senko explained that staff recominends that the City Council adopt a special assessment levy to collect miscellaneous charges on customer accounts that have reached the delinquent stage within the past year. These services include water, sewer, refuse, weed cutting, tree removal, stop box repair /replacement, nuisance /hazard abatement, etc. In prior years, the Council has adopted a one -year payment period for this type of assessment. The proposed assessment is payable over one year at 6% percent interest, it was explained that the interest rate could be reduced to 4.5% as in the previous assessment hearing. Motion by Councilmember Schmitt, seconded by Councilmember Williams to waive the reading of Resolution 2014 -071 there being ample copies available to the public. Motion by Councilmember Schmitt, seconded by Councilmember Williams to to adopt Resolution 2014 -071 being a resolution to adopt an assessment roll and levy a special assessment for delinquent accounts, and amend the interest rate to 4.5 %. 3. Meeting adjourned at 7:06 Respectively Submitted, Katie Bruno, City Clerk/Council Secretary 18 CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA RESOLUTION NO. 2014 -071 ADOPT AN ASSESSMENT ROLL AND LEVY A SPECIAL ASSESSMENT FOR DELINQUENT ACCOUNTS WHEREAS, one or more services required by city ordinance, including water, sewer, refuse, weedcutting, tree removal, stopbox repair /replacement and abatement of nuisance /hazardous, and numbered as Projects P.I.R. 2014 -MS -30 -001 P.I.R. 2014 -MS -30 -002 P.I.R. 2014 -MS -30 -003 P.I.R. 2014 -MS -30 -004 P.I.R. 2014 -MS -30 -005 P.I.R. 2014 -MS -30 -006 P.I.R. 2014 -MS -30 -007 P.I.R. 2014 -MS -30 -008 P.I.R. 2014 -MS -30 -009 P.I.R. 2014 -MS -30 -010 P.I.R. 2014 -MS -30 -011 P.I.R. 2014 -MS -30 -012 P.I.R. 2014- MS -30 -013 P.I.R. 2014 -MS -30 -014 have been provided to and benefited the properties listed in the assessment roll below; and, WHEREAS, the charges to said properties for said services are unpaid and delinquent; and, WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 6:45 p.m. on the 6th day of October 2014 in the City Council Chamber 590 40th Avenue N.E. Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to the benefits and cost of providing the services described below, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section 1. That this Council does hereby adopt the assessment roll below known and described as "Assessment Roll for 2014 Delinquent Accounts ", numbered as P.I.R. 2014 -MS -30 -001 P.I.R. 2014 -MS -30 -002 P.I.R. 2014 -MS -30 -003 P.I.R. 2014 -MS -30 -004 P.I.R. 2014 -MS -30 -005 P.I.R. 2014 -MS -30 -006 P.I.R. 2014 -MS -30 -007 P.I.R. 2014 -MS -30 -008 P.I.R. 2014 -MS -30 -009 P.I.R. 2014 -MS -30 -010 P.I.R. 2014 -MS -30 -011 P.I.R. 2014 -MS -30 -012 P.I.R. 2014- MS -30 -013 P.I.R. 2014 -MS -30 -014 Section 2. That this Council hereby finds and determines that each of the parcels of land enumerated in the assessment roll was and is especially benefited by the services provided. The Council further finds and determines that the proper cost of these services to be especially assessed against each parcel of land is the amount of unpaid delinquent charges for said services. Section 3. That said assessments may be paid in part or in full without interest on or before November 5, 2014. Section 4. Payments will be accepted at Columbia Heights City Hall, 590 40th Avenue N.E. Columbia Heights, Minnesota, on or before November 14, 2014. Any amount unpaid after November 14, 2014, will be certified to the Anoka County Auditor for collection with the real estate taxes as a special assessment beginning with the taxes payable in the year 2015. The annual principal installments, together with 4.5% interest are due and payable with the real estate taxes for a period of one year or less. Section 5. This resolution shall take effect immediately upon passage. 19 Meeting of: COLUMBIA HEIGHTS CITY COUNCIL Date of Meeting: October 6, 2014 Time of Meeting: 7:00 PM Location of Meeting: CONFERENCE ROOM 1 Purpose of Meeting: WORK SESSION CALL TO ORDER/ROLL CALL The meeting was called to order at 7:15 PM Present: Mayor Peterson, Council Member Nawrocki, Council Member Schmitt, Council Member Williams, City Manager Walt Fehst, Finance Director Joseph Kloiber, HR Director /Assistant to the City Manager Kelli Bourgeois, Chief of Police Scott Nadeau, Fire Chief Gary Gorman, Library Director Renee Dougherty, Community Development Director Joe Hogeboom, Assistant Community Development Director Loren Wickham, and City Clerk/Council Secretary Katie Bruno Finance Director Joe Kloiber provided follow up information regarding liquor operations. Net income from operations was explained as the gross sales, less the cost of goods, less operation costs. Historical data was shared noting stores were owned since 2008. In 2003 -2006 rented locations sales were low, it was noted this was before housing crises. There has been a steady rise since 2009. Kloiber pointed out that the net income from operations in 2012 and 2013 almost doubled what it was in rental operations, noting Rainbow foods still open then as well. Data was shared comparing Columbia Heights to the state average, noting they were pretty much in line with. Wine sales have been lost due to the opening of a new wine store in area. Director Kloiber suggested taking steps now to assure success in coming years, will likely do so in 2015. General Government Director Kloiber reported that personnel costs have been moved to new line item, Building Maintenance and Labor. Councilmember Williams inquired about LED lighting, noting rates are increasing from Excel energy. Kloiber indicated that Eric Hansen is doing an analysis; however there is nothing budgeted in 2015 budget for lighting changes. Councilmember Schmitt commented that the Community Development Department did an amazing job in updating their space, suggesting we need to take care of the space. Director Kloiber reported a 2.4% reduction overall. Partially due to turnover in the Department. It was indicated this budget has an excess because of unforeseen issues that may arise. Various options were suggested including moving funds to a capital account, establishing a scheduled replacement schedule, or have an understanding that there may be budget amendments requested. City Manager Fehst commented that City Hall is underutilized; suggesting looking at plan for the area, selling the land, and build somewhere else, after the library is built. 20 Regarding the Recognition and Special Events Budget; Director Kloiber reported we have not updated the City Newsletter agreement in many years, and we may want to consider upgrades to the Newsletter, including some color publications. Kloiber stated that there is no budget for the parade group and their events, and there is a $300 increase for gas for the parade vehicle. Community Development Community Development Director Joe Hogeboom explained there are three primary functions of the Community Development Department; including Economic Development, Planning & Zoning, and Building Inspections. Two primary funds serve the CD departments. Fund 201 receives all revenue through licensing and permitting. In 2015 expenses are expected to increase about 16 %, and revenue to increase about 11 %. Fund 204 is the Economic Development Authority fund. In 2015 expenses are expected to decrease by about 15 %, revenue decrease by 6 %. Overall there is a 3.81% decrease from 2014. Hogeboom reported major changes are due to the re- introduction of planner position, although slightly offset by the reduction of expert & professional services. Additional changes include reductions in both the Director and Assistant Director salaries; as they are both new in their positions. Director Hogeboom stated that he would like to re- evaluate how salaries are being allocated between the two funds. Councilmember Nawrocki questioned the big jump in protected inspections. Director Hogeboom stated the increase was due to the creation of the Associate Planner position. Director Hogeboom reported the department is anticipating a $30,000 reduction in Expert & Professional Services. Additional reductions are planned in boards and commissions, as there are many free training events for commissioners, as well as looking for grant opportunities. Councilmember Schmitt stated she thinks it is important for planning and zoning commissioners to receive adequate training. Police Chief of Police Scott Nadeau reported the budget includes an additional $40,000 for teclmology related services, including a new Public Safety Data system, with assistance from Anoka County. Also Two Factor Authentication through Metro INet, a federal mandate. Another mandate requires squad car data be encrypted. Director Nadeau clarified that these are estimated costs. Chief Nadeau reported the department has done a trial with body worn cameras. The process to replace vehicles camera would be costly, as well as required updates to the server. The body worn cameras cost about $600 each, when the cameras are on the charger base they are simultaneously being downloaded to a three year data storage system through Taser. Chief Nadeau is proposing the addition of a fifth sergeant, and the elimination of two corporals, reporting that the current structure is not ideal. The department currently has four sergeants, and would like to add additional to provide for supervision, particularly on weekends. 21 Councilmember Nawrocki asked for the difference in salary between Sergeant and Corporal. Director Nadeau estimated about 10 %. Manager Fehst stated that the current Sergeants are extremely more accountable than in the past. Director Nadeau reported that in 2016, the department will be looking a radio replacement, probably through the County, to obtain encrypted radios. Fire Fire Chief Gary Gorman explained that the proposed budget show a little over a 4% increase, due partially to mandated items; including PERA and workman's compensation increases. Because it was recently decided to share operational costs associated with the maintenance costs of the public safety building there were changes in the cost associated. Chief Gorman reported the costs have substantially decreased because of the geo thermal additions. Chief Gorman reported they are in the process of purchasing a fire truck for just under $400,000. 2016 plans include the refurbish of Engine 1, to allow for another ten years of service. Staffing is tight to complete inspection and license applications are increasing. The department will look at staffing options. Councilmember Schmitt asked for an update on the recent twelve on -call firefighters. Chief Gorman explained this group seems responsible, and hopes they will stay around. Councilmember Nawrocki asked if they have the number they want. Gorman explained with the 12, they will have about 30. Manager Fehst explained there a variety of ways to staff a fire department, noting the Fire Department has taken on a substantial work load. Manger Fehst complimented Chief Gorman on a successful recruitment of paid on call firefighters. Cable HR Director /Assistant to the City Manager Kelli Bourgeois reported that the cable budget increased by $1,500, primarily due to $600 for editing software, hardware and software updates and about $400 for NATO membership. Legal Services are unchanged; the City will likely be negotiating a new franchise agreement with Comcast. Manager Fehst commented that the last time the franchise was written, the legal fees were excessive. To answer Councilmember Nawrocki's request of ways to reduce the budget by 3.5 %, Bourgeois stated that in order to reduce the budget, she would propose a reduction in the interns time to produce meetings; noting this is not an ideal situation. Administration City Manager HR Director /Assistant to the City Manager Kelli Bourgeois reported an increase of $940 to training and education and an increase of $8,892 to contingencies. There is a decrease of $4000 reflective of the salary difference from the former HR Director. 22 To answer Councilmember Nawrocki's request of ways to reduce the budget by 3.5°io, the only possibility would be in holding off the replacement for the retiring Administrative Assistant. Assessing HR Director Bourgeois reported a $217 increase to PERA, and any reduction would breech our contact with Anoka Co. Legal Services HR Director Bourgeois reported legal fees have been consistent for a number of years. To answer Councilmember Nawrocki's request of ways to reduce the budget by 3.5 %, the amount of $6,000 would come from the "attorney fees - other ". This is the labor attorney fees, HR Director Bourgeois would caution against this, as all six labor contracts are expiring in 2014 and would expect to spend some in negotiations. Councilmember Schmitt asked if Tami Diehm could serve as the City' Attorney when her term on the Council is up. Manager Fehst recalled a policy regarding the hiring back of an employee or council member. HR Director Bourgeois stated the charter indicates that as long as the budget wasn't created during her tenure as a councilmember, she would not fall into the exclusion. Councilmember Nawrocki suggested bidding for legal services; others expressed satisfaction with current Attorney. Manager Fehst stated the current City Attorney has a history with the City, and is experienced. There has been only one increase in the hourly rate of I%. At the request of the council, HR Director- Bourgeois stated she will provide information from similar cities. Councilmember Nawrocki reported he is happy with Barna Guzy, having no question about their qualifications, he questions if we are getting the best price. Manager Fehst suggested that being that we have been in line with comparable cities he would not recommend requesting bids. Mayor Council City Clerk Katie Bruno reported the Mayor /Council budget increased by $248 for 2015. There was an additional $2,000 to training and education, and $2,000 to out of state travel. Manager Fehst stated these funds were added to allow proper training for councilmembers. Councilmember Schmitt commented that she supports this, especially since we will be having a new councilmember in 2015. Decreases include the abandonment of Agenda Manager for $1,100. To answer Councilmember Nawrocki's request of ways to reduce the budget by 3.5 %, Ms. Bruno suggested removing the $2,000 for training and education, as the $2,000 added for out of state travel. Councilmember Schmitt asked why the regular employee budget has decreased form 2012 and 2013. Director Kloiber suggested it may have been from insurance costs, he will look into it. 23 City Clerk City Clerk Katie Bruno reported the City Clerk Budget has decreased by $49,697, primarily because there will not be an election in 2015. Councilmember Schmitt asked what the plan is in the event the School District holds a special election. Ms. Bruno stated the school district would pay for a large portion of the special election, if necessary we would request a budget amendment. Library Library Director Renee Dougherty defined the library's purpose; explaining that the library supplies basic information to anyone who enters the building. Councilmember Nawrocki asked about the IS support for the library. Director Kloiber explained the IS time is divided amongst all of the city departments. Director Kloiber suggested looking at how IS is allocated to the user departments at a future time. Department needs have changed throughout the organization; everyone is supported by IS in varied aspects. Councilmember Schmitt commented that many area residents may not have a home computer and use the computer lab at the library. Director Dougherty reported the proposed 2015 budget has a 2.9% increase. The increases are due to increases in insurance, salaries, and a 10% increase in IS support. Director Dougherty reported the library has lost a $12,000 grant from the school district. $3800 has been added back into the budget in order to continue to add summer programs. Councilmember Schmitt asked if the staff computers were repurposed for the library. Director Dougherty explained they were too old. Manager Fehst complimented Director Dougherty on her ability to remain neutral through the process of the library referendum question. Councilmember Schmitt suggested getting one Apple (Mac) for the library, as many students use them at school. Director Dougherty stated that the software they have supports the PC environment. Councilmember Nawrocki suggested the council keep in mind the per capita cost for the library, as Columbia Heights is significantly higher than other Anoka County libraries. Meeting adjourned at 9:17 PM. 24 The meeting was called to order by Chair Patricia Sowada at 6:30 p.m. Members present were: Nancy Hoium, Steve Smith, Patricia Sowada, Barbara Tantanella, and Catherine Vesley. Also present: Council Representative Tami Diehm, and Library Director Renee Dougherty. Not present: Recording Secretary Stacey R. Hendren. The minutes of the August 6, 2014, Board meeting were approved as mailed. The bill list dated 8/6,/14 of 2014 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 81/27/14 of 2014 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The 2014 accounting dated 9/3/14 was reviewed. New Business: 1. Members were notified of August 20th leakage in library due to torrential rain. Discussion continued concerning water problems due to rain and flat roof. 2. Board members received a final report for the 2014 Summer Reading Program including the following statistics: • 842 kids registered • 55 programs were provided • The Read down program had 76 participants who read for over 94 hours and received $341.46 in waived fines. ® 2,608 book reviews were turned in • 2 -4th grades were most common Items from the Floor: The CHPL Foundation Spaghetti dinner will be on September 10th starting at 4:30. The event will include a small silent auction and the yes library buttons and fans will be available. Sowada will prepare a variety basket from the Board for the silent auction. There being no further business, the meeting was adjourned at 6:45 p.m. Respectfully submitted, Catherine Vesley Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. tpon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 1- 9/3x"14 25 PUBLIC ARTS COMMISSION MINUTES OF THE MEETING BOARD ROOM, COLUMBIA HEIGHTS LIBRARY September 2, 2014 6:00 PM The meeting was called to order at 6:00 pm by Chair Keith Roberts. Commission Members present- Gretchen Nelson, Catherine Vesley, Carrie Magnuson, Rita Nau, Erin Rominger, and Keith Roberts. Maim by Catherine, seco77ded Gy Gretchen, to approve the 7uir7utes f o777 the Juj1.1 1, 2014 weeti77o. All ayes, MOTION PASSED. Old Business: • Meeting dates clarified for the next three months: o October 7`" Keyes Room, Murzyn Hall 6:00 PM o October 28"' Keyes Room, Murzyn Hall 6:00 PM o December 2" d Keyes Room, Murzyn Hall 6:00 PM • Keith will contact the city to ask about a Facebook account for the Public arts Commission • Rita will update Minutes from August Work Session. • Logo Contest: o Advertising: ■ Gretchen will update prizes for the Logo Contest in the Rules and forward them to Deanna in order to update the city webpage and to Erin to create a single pdf document which includes the Entry Form and Contest Rules. ■ Hard Copies have been distributed at City Hall and the Library. ■ Erin will send the pdf containing both Entry Form and Contest Rules to Keith, who will forward to the schools so that students will be encouraged to enter. ■ Carrie will contact Northeaster and Sun Focus Newspapers about advertising for the contest. 26 o Prizes: ■ 111$100 ■ 2n' $50 ■ 3'a $25 Gift Certificate to New Brighton Bar and Grill ■ 2 Honorable Mention Gift Bags o Entry Form: Motion by Cat hen'lze, seconded Gy Rita, to approve the Logo Contest E1ata)r Foi in retroactivel k. X411 ayes, MOTION PASSED. Motion by Carrie, seconded by Catherine, to approve the Logo Contest I�sle.r retroactivey. X111 ayes, MOTION PASSED. Motion by Catherine, seconded by Gretchen, to approve the Logo Contest Pri,es retroactivejIl. All ayes, MOTIOl\7 RASSED. New Business: Agenda was amended to include Open 1V4eeting Law and Website. • Columbia Heights Directory of Area Artists: There has been no change, but this is our next endeavor. Grant: yy'e will postpone this until January, when we will begin discussion of goals for application to the LMC for the Art Festival Grant. Deadline for application is likely in May again. Information will be posted on website: http: / /www.arts.state.mn.us /calendar/ 6 -8 weeks prior to deadline. • Water Tower Art: Catherine expressed interest on behalf of the Public Arts Commission to City Council when discussion of repainting the water tower was raised at a recent Council Meeting. We will await direction from City Council. i Open Meeting Law: Keith explained key points in a summary of the law. • Rita raised the idea of an autonomous Website, separate from the city's webpage. Catherine -,kill bring up the subject of funding this at an approximate cost of $300 per year, at the September 2 °s Council Work Session. Motion by Erin, seconded by Catherine to adjourn the meeting. AllAyes, MOTION PASSED. The meeting was adjourned at 7:16 PM Respectfully submitted, Erin Rominger 27 PUBLIC ARTS COMMISSION MINUTES OF THE WORK SESSION AUGUST 6, 2014, 6:00 PM KEYES ROOM, MURZYN HALL The work session was called to order at 6 :07 p.m. by Carrie Magnuson. Commission Members present- Carrie Magnuson, Rita Nau, Gretchen Nelson, Old Business: • Carrie will contact the PAC members, Deanna Saefke, or check with the library to see if we can move the location of the September 2, 2014 meeting somewhere else as we are not able to meet at Murzyn Hall. • Heights Happenings - 1. Gretchen spoke with Ruth Dunn of Heights Happenings. She was not able to use the pictures that were submitted, therefore, there will be basic information regarding the PAC and the Logo contest in the Happenings. Ruth will try for a picture of the members for a later publication. 2. The Happenings will be published on August 11th with the Logo Contest information . Logo Contest - the entry form needs to be added to the website and printed copies made of the rules and the form for the library and City Hall. Rita will check with Erin to see if she has the form completed. If Erin can't get it done, Rita will. 1. The contents of the entry form were discussed and decided upon. Rita will send these to Erin. 2. We still need confirmation of the Sarna prize for the Contest 3. We need the entry form on the site by the time the Heights Happening is published on Aug 11th. 4. Gretchen will contact Liz Bray to ask for permission to print the rules and entry forms for the library and City Hall. S. Once the form is approved by the PAC members Gretchen will make copies and deliver to the Library and City Hall. 6. Erin will prepare the registration form for the Logo contest. Rita will send the completed forms to Liz Bray and to have them added to the City website. Artist Directory - We will discuss this further at the next meeting when we have enough members present. No new business was discussed. Work Session was adjourned at 6:45 pm. Respectfully submitted, Rita Nau 28 CITY COUNCIL LETTER Meeting of October 13, 2014 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE APPROVAL: �r ITEM: Approve Gambling Permit, �1� N0. Immaculate Conception Chu P6 for Bingo/ BY: Scott Nadeau DATE: September 23, 2014 BY: 1/` / r_m/ DATE. Raffle events on November 16, 2014 and March 15, 2015 Immaculate Conception Church, 4030 Jackson Street NE, has submitted two requests for gambling permits for upcoming bingo and raffle events; one is set for November 16, 2014 and the other is on March 15, 2015. ANALYSIS /CONCLUSION: Since the organization satisfies the City Council resolution regarding one -time charitable gambling and has paid the $25 permit fee for each event, the following action is recommended.. Mx MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate Conception Church to conduct bingo and a raffle at their Bingo event being held November 16, 2014 at 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty -day notice to the local governing body. MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate Conception Church to conduct bingo and a raffle at their Bingo event being held March 15, 2015 at 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty -day notice to the local governing body. COUNCIL ACTION: 29 t 5/14 Page 1 of 2 An exempt permit may be issued to a nonprofit organization that: - conducts lawful gambling on five or fewer days, and Application fee (non refundable) - awards less than $50,000 in prizes during a calendar year. If total prize value for the year will be $1,500 or less, contact the licensing If application is postmarked or received 30 days or specialist assigned to your county. more before the event $50; otherwise $100. ORGANIZATION INFORMATION Organization name Previous gambling permit number Church of the Immaculate Conception X- 01151 -14 -016 Minnesota tax ID number, if any Federal employer ID number (FEIN), If any 8353667 41- 0703859 Type of nonprofit organization. Check one. Fraternal X Religious Veterans Other nonprofit organization Mailing address City State Zip code County 4030 Jackson St NE Columbia Heights MN 55421 Anoka Name of chief executive officer [CEO] Daytime phone number E -mail address John J. Mitchell 763 -788 -9062 jmitcheil @immac- church.org NONPROFIT STATUS Attach a copy of ONE of the following for proof of nonprofit status. Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div,, 60 Empire Drive, Suite 100, St. Paul, MN 55103 Phone: 651 - 296 -2803 IRS income tax exemption [501(c)) letter In your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877 -829 -5500. X IRS - Affiliate of national, statewide, or international parent nonprofit organization [charter] If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted. For raffles, list the site where the drawing will take place. Church of the Immaculate Conception Address [do not use PO box] City or township Zip code County 4030 Jackson St NE Columbia Heights 55429 Anoka Date[s] of activity. For raffles, indicate the date of the drawing, November 16, 2094 Check each type of gambling activity that your organization will conduct. X Bingo* X Raffle [total value of raffle prizes awarded for year $ ] Paddlewheels* .,,Pull- tabs* _„Tipboards* *Gambling equipment for bingo paper, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.gcb.state.mn.us and click on Distributors under the WHO'S WHO? LIST OF LICENSEES, or call 651- 539 -1900. 30 5/14 Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township The application is acknowledged with no waiting period. The application is acknowledged with no waiting period. The application is acknowledged with a 30 day waiting The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after 30 [60 days for a 1st class city]. The application is denied. The application is denied. Print city name Signature of city personnel Title Print county name Signature of county personnel Date Title Date lEtT5t o 00*0fi nus I TOWNSHIP. If required by the county. On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.166.] print township name Signature of township officer Title Date CHIEF EXECUTIVE OFFICER'S SIGNATURE The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the event date. Chief executive officer's signatu Print name Complete a separate application far: • all non - consecutive days, or • all gambling conducted on one day (at multiple locations). Send application with: a copy of your proof of nonprofit status, and application fee (non refundable). Make check payable to "State of Minnesota." To: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 Data privacy notice: The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities In Minnesota. Your organization has the right to refuse to supply the information; however, if your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If your organization supplies the information requested, the Board will be able to process the application. your organization's name and address will be public information when received by the Board. Gate d ? t t 1 Financial report and recordkeeping required A financial report form and instructions will be included with your permit, or use the online fill -in form available at www.gcb. state. mn. us. Within 30 days of the event date, complete and return the financial report form to the Gambling Control Board. Questions? Cali the licensing Section of the Gambling Control Board at 651 -539 -1900. This form will be made available in alternative format (i,e. large print, Braille) upon request. All other Information provided will be Pri- vate data about your organization until the Board issues the permit. When the Board issues the permit, all information provided will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to: Board mem- bers, Board staff whose work requires access to the information; Minnesota's Department of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other indi- viduals and agencies specifically authorized by state or federal law to have access to the Information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent, 31 T � • i 1 ! 5/14 Page 1 of 2 An exempt permit may be issued to a nonprofit organization that: Application t'O (non refundable - conducts lawful gambling on five or fewer days, and ) - awards less than $50,000 in prizes during a calendar year. If total prize value for the year will be $1,500 or less, contact the licensing if application is postmarked or received 30 days or specialist assigned to your county. more before the event $50; otherwise $100. ORGANIZATION INFORMATION .Organization name Previous gambling permit number Church of the Immaculate Conception X- 01151 -14 -016 Minnesota tax ID number, if any Federal employer ID number (FEIN), if any 8353667 41- 0703859 'type of nonprofit organization. Check one. Fraternal X Religious veterans Other nonprofit organization Mailing address City State Zip code County 4030 Jackson St NE Columbia Heights MN 55421 Anoka Name of chief executive officer [CEO] Daytime phone number E -mail address John J. Mitchell 763- 788 -9062 Mitchell@immac-church.org NONPROFIT STATUS Attach a copy of ONE of the following for proof of nonprofit status, Nonprofit Articles of incorporation OR a current Certificate of Good Standing. Dont have a copy? This certificate must be obtained each. year from: Secretary of State, Business Services Div., 60 Empire Drive, Suite 100, St. Paul, MN 55103 Phone: 651 -296 -2803 IRS income tax exemption [501(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877- 829 -5500. X IRS - Affiliate of national, statewide, or international parent nonprofit organization [charter] If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate, GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted. For raffles, list the site where the drawing will take place, Church of the Immaculate Conception 14030 Address [do not use PO box] City or township Zip code County Jackson St NE Columbia Heights 55421 Anoka Date[s] of activity. For raffles, indicate the date of the drawing. March 15, 2015 Check each type of gambling activity that your organization will conduct. X Bingo* X Raffle [total value of raffle prizes awarded for year $ ] Paddlewheels* —Pull -tabs* _____Tipboards* *Gambling equipment for bingo paper, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo, To find a licensed distributor, go to a vww.gab.state.mn.us and click on Distributors under the WHO'S WHO? UST OF UC'ENSEES, or call 651 - 5391900, 32 a 5/14 Page 2 of 2 CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gaairnbling premises located within city limits located in a township __The application is acknowledged with no waiting period. The application is acknowledged with no waiting period. The application is acknowledged with a 30 day waiting The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after 30 [60 days for a 1st class city]. days' The application is denied. The application is denied. Print city name Signature of city personnel Title it 0 Print county name Signature of county personnel Elate I Title Rate TOWNSHIP. If required by the county on behalf of the township. I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349,166.1 Print township name Signature of township officer Title Date CHIEF EXECUTIVE OFFICER'S SIGNATURE The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the event date. Chief executive officer's Print name _111/10 Y . REQUIREMENTS Complete a separate application for: • ail non - consecutive days, or • all gambling conducted on one day (at multiple locations). Send application with: a copy of your proof of nonprofit status, and application fee (non refundable). Make check payable to "State of Minnesota." To: Gambling Control Board 1711 West County Road 8, Suite 300 South Roseville, MN 55113 Data privacy notice: The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the information; however, if your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to Issue a permit, If your organization supplies the information requested, the Board will be able to process the application. Your organization's name and address will be public Information when received by the Board. Date l) 4 I t Financial report and recordkeeping required A financial report form and instructions will be included with your permit, or use the online fill -in form available at www.gcb.state.mn. us. Within 30 days of the event date, complete and return the financial report form to the Gambling Control Board. Questions? Call the Licensing Section of the Gambling Control Board at 651 -539 -1900. This form will be made available in alternative format (Le, large print, Braille) upon request. All other information provided will be pri- vate data about your organization until the Board issues the permit. When the Board issues the permit, all information provided will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to: Board mem- bers, Board staff whose work requires access to the Information; Minnesota's Department of Public Safety; Attorney General; Commissioners of Adminlstratlon, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other indl- viduals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent, 33 CITY COUNCIL LETTER Meeting of October 13, 2014 AGENDA SECTION: Consent NO. ORIGINATING DEPARTMENT POLICE CITY MANAGER APPROVAL: ITEM.[: Approve Transfer of Funds for AHDTF f Overtime Grant Reimbursement, Traffic BY: Scott Nadeau BY: Details for CH Schools, Detox Transports, DATE September 23, 2014 DATE: TZD Grant reimbursement, and reimbursement for officer appearances at civil trial from General Fund to Police Department line items NO: The Police Department has received checks from Anoka County in the amount of $2,000.00 as reimbursement for the overtime of our AHDTF Officer in the second quarter of 2014. The AHDTF is partially funded by a federal grant administered by the State of Minnesota that covers partial reimbursement of overtime incurred by the AHDTF officers. The Police Department has assisted School District #13 with traffic direction on 49i11 Avenue at Valley View /Columbia Academy during the second quarter, and during the Summer Academy. For these details, we were reimbursed in the amount of $4,460. In the second quarter of 2014, the Columbia Heights Police Department transported 22 intoxicated persons to detox centers outside of Anoka County. Per our agreement with Anoka County, we are reimbursed $30 per patient transported in 2013. These transports go to Mission Detox in Plymouth, Ramsey County Detox in Downtown St. Paul, and Dakota County Detox in Hastings. We have received a check for $660.00 as reimbursement for these transports. The Columbia Heights Police Department has been participating in the statewide Safe and Sober (Toward Zero Deaths, or TZD) program. We have received reimbursement from Coon Rapids, the agency coordinating the grant, in the amount of $1,107.76 for the overtime expended on that initiative. Central Minnesota Legal Services requested officer appearances at civil trials on two occasions in July and August. The department was reimbursed a total of $612 for these appearances. ANALYSIS /CONCLUSION The above mentioned funds were deposited into the General Fund. The Police Department is requesting that these funds be transferred back into the 2014 Police Department Budget as follows: The $2,000 received as AHDTF overtime, and the $4,460.00 received from School District 913 for traffic enforcement details, and the $660 received for detox transports, and the $1,107.76 received as reimbursement under the Safe and Sober grant (TZD), and the $612 received for officer appearances at civil trials be transferred to line item 1020, Overtime. This total is $8,839.76. 34 Mayor and Council Page 2 October 13, 2014 RECOMMENDED MOTION Move to transfer the following from. the General Fund to the Police Department 2014 Budget; The $2,000 received as Al -IDTF overtime, and the $4,460.00 received from School District #13 for traffic enforcement details, and the $660 received for detox transports, and the $1,107.76 received as reimbursement under the Safe and Sober grant (TZD), and the $612 received for officer appearances at civil trials be transferred to line item 1020, Overtime. This total is $8,839.76. COUNCIL ACTION: 35 CITY COUNCIL LETTER Meeting of. Oct. 13, 2014 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: NO: DATE: Oct. 8, 2014 BY: BACKGROUND /ANALYSIS Attached is the business license agenda for the October 13, 2014 Council meeting. This agenda consists of applications for contractor licenses for 2014 and 2015 Business License Renewals. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. 1 �- ►I I7 D11iU'[011 [i]0th Move to approve the items as listed on the business license agenda for October 13, 2014 as presented. COUNCIL ACTION: 36 TO CITY COUNCIL Oct. 13, 2014 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2014 BLDG *M. Magnuson Construction *Construction Results Corp Action Htg & AC *Aairgate Htg & AC Swift Mech Inc Fast Eddy's Signs Ashco Exteriors *Barr- Nelson Constr *Peterson - Pinney Ikes' Plumbing Neighborhood Tree Care 17551 Barrington Ct. Minnetonka $60 14170 23`d Ave N, Plymouth $60 8140 Arthur St, Spring Lk Pk $60 PO Box 1649, Maple Grove $60 3404 Victoria St N, Shoreview $60 359 1" Ave S. So. St Paul $60 11164 Zealand Ave N, Champlin $60 11670 61st Ave N, Plymouth $60 4151 Coon Rapids BI, Coon Rapids $60 6497 Hokah Dr, Lino Lakes $60 5176 Hughes, Fridley $60 2015 -MOTOR VEHICLE RENTAL *Heights Rental 3901 Central Ave, Col. Hts. FUEL DISPENSING DEVICES *Heights Rental 3901 Central Ave, Col. Hts $50 $50 37 O O O O yVy O O O O O O O E 44 taA O O as O CJ 00 CIA O cz O O a O O dl E S. 7; E O O O bA bA bA CIO co M I U) W K x ,: H t7 * + x� + Ua H w + + ww + + x + o + < U + + H t + a, N + U) ar + a O o + U U ✓ + I + + �-a 7) Pi + H O OOO x a,H Ln c + L, o Ln + H a a * * N H + w o U M u� + + r -,A o + + C7 N a # + H N + m a + + ++ H a ��la�la + + a z4 �4s4s4us4 s4uN�4u �-,s4 k H U ? * 0 0 0 0+ U z (0 O N + z r 04 0 + -k D Ol U) +) x M m + + U Ln O x zzzz+ 0� u + o U �4 U + + U k + O w +I * aF- aq f a u +j + + w 0 +-k + ++ w ++ + a m Z Z � # u 0 a� . . . . H 0 H ij U ..0 M + + C m -0 v) v p H . . . . 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October, 13 2014 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: Public Hearing Community Development APPROVAL ITEM: Ordinance No. 1616 Tobacco License BY: Loren Wickham BY: Proposed 10/6/14 DATE: September 24, 2014 Yes Background: On March 31, 2014 a tobacco license was voluntarily surrendered back to the City. Due to the fact that the surrendered license was associated with a problematic hookah lounge, staff viewed that it was appropriate to review and study the impacts that the issuance of tobacco licenses are having on the community. On April 14, 2014 the city council adopted Emergency Ordinance No. 1614 Tobacco License Moratorium. The 6 month moratorium is set to expire in October. Staff has worked on the following changes to the tobacco licensing requirements: • Reducing the number of licenses from 5 to 4. • Prohibiting indoor sampling of tobacco products effective January 1, 2016. • Treating the sale of electronic cigarettes (e- cigarettes) the same as regular cigarettes for compliance Attached is a recent Star Tribune article about the City of Savage who is dealing with the same issue as us. Staff surveyed area cities to see how they handle indoor sampling of tobacco products: City Prohibits Indoor Sampling St. Anthony Yes New Brighton Yes Fridley Yes Savage Proposed 10/6/14 Hilltop Yes Minneapolis Yes, unless the person has purchased the item at the time they are smoking it All current license holders and property holders were notified of the public hearing and proposed changes to the tobacco licensing requirements. The January 1, 2016 sunset clause gives current license holders time to prepare for the changes and bring their business into compliance. Alicia Leizinger from Association for Nonsmokers - MN (ANSR) will be present to speak about the health risks associated with e- cigarettes. Abdillahi Ganey and Bilal Alkatout from Wellshare International will be present to speak about the health risks associated with Hookah. Also, please find attached a letter from the Minnesota Department of Health regarding their position on smoking lounges and compliance with the Minnesota Indoor Clean Air Act (MCIAA). Recommendation: Staff recommends adoption of Ordinance No. 1616 as written with the knowledge that this 48 document has been reviewed and approved for language by the City Attorney. Recommended Motion: Motion: Move to waive the reading there being ample copies available to the public. Motion: Move to approve the ordinance upon first reading and set the second reading for Monday October 27, 2014 at approximately 7:OOpm in the City Council Chambers. Attachments: Ordinance No. 1616 Memo from Minnesota Department of Health Star Tribune Article September 23, 2014 COUNCIL ACTION: 49 DRAFT ORDINANCE NO. 1616 BEING AN ORDINANCE AMENDING ORDINANCE NO. 1570, CITY CODE OF 2009 RELATING TO THE USE OF TOBACCO LICENSE REQUIREMENTS WITHIN THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights does ordain: Chapter 5, Article III, Section 5.301 of the Columbia Heights City Code, which currently reads to wit: § 5.301 PURPOSE AND INTENT. Because the city recognizes that many persons under the age of 18 years purchase or otherwise obtain, possess and use tobacco, tobacco products, and tobacco related devices, and such sales, possession, and use are violations of both state and federal laws; and because studies, which the city hereby accepts and adopts, have shown that most smokers begin smoking before they have reached the age of 18 years and that those persons who reach the age of 18 years without having started smoking are significantly less likely to begin smoking; and because smoking has been shown to be the cause of several serious health problems which subsequently place a financial burden on all levels of government; this article shall be intended to regulate the sale, possession and use of tobacco, tobacco products, and tobacco related devices for the purpose of enforcing and furthering existing laws, to protect minors against the serious effects associated with the illegal use of tobacco, tobacco products, and tobacco related devices and to further the official public policy of the state in regard to preventing young people from starting to smoke as stated in M.S. § 144.391, as it may be amended from time to time. (Ord. 1371, passed 5- 11 -98) Is thereby amended to read as follows: § 5.301 PURPOSE AND INTENT. Because the city recognizes that many persons under the age of 18 years purchase or otherwise obtain, possess and use tobacco, tobacco products, tobacco related devices, electronic cigarette devices, and such sales, possession, and use are violations of both state and federal laws; and because studies, which the city hereby accepts and adopts, have shown that most smokers begin smoking before they have reached the age of 18 years and that those persons who reach the age of 18 years without having started smoking are significantly less likely to begin smoking; and because smoking has been shown to be the cause of several serious health problems which subsequently place a financial burden on all levels of government; this article shall be intended to regulate the sale, possession and use of tobacco, tobacco products, tobacco related devices and electronic cigarette devices for the purpose of enforcing and furthering existing laws, to protect minors against the serious effects associated with the illegal use of tobacco, tobacco products, tobacco related devices and electronic cigarette devices and to further the official public policy of the state in regard to preventing young people from starting to smoke as stated in M.S. § 144.391, as it may be amended from time to time. 50 (Ord. 1371, passed 5- 11 -98) Chapter 5, Article III, Section 5.302 of the Columbia Heights City Code, which currently reads to wit: § 5.302 DEFINITIONS. Except as may otherwise be provided or clearly implied by context, all terms shall be given their commonly accepted definitions. For the purpose of this article, the following definitions shall apply unless the context clearly indicates or requires a different meaning. COMPLIANCE CHECKS. The system the city uses to investigate and ensure that those authorized to sell tobacco, tobacco products, and tobacco related devices are following and complying with the requirements of this article. Compliance checks shall involve the use of minors as authorized by this article. Compliance checks shall also mean the use of minors who attempt to purchase tobacco, tobacco products, or tobacco related devices for educational, research and training purposes as authorized by state and federal laws. Compliance checks may also be conducted by other units of government for the purpose of enforcing appropriate federal, state or local laws and regulations relating to tobacco, tobacco products, and tobacco related devices. SAMPLING, TOBACCO. The lighting, inhalation, or combination thereof of tobacco, tobacco paraphernalia, or tobacco - related products for the purpose of testing a tobacco product prior to the sale of such product. TOBACCO or TOBACCO PRODUCTS. Any substance or item containing tobacco leaf, including but not limited to cigarettes, cigars, pipe tobacco, snuff, fine cut or other chewing tobacco, cheroots, stogies, perique, granulated, plug cut, crimp cut, ready - rubbed, and other smoking tobacco, snuff flowers, cavendish, shorts, plug and twist tobaccos, dipping tobaccos, refuse scraps, clippings, cuttings, and sweepings of tobacco, and other kinds and forms of tobacco leaf prepared in such manner as to be suitable for chewing, sniffing or smoking. Is thereby amended to read as follows: § 5.302 DEFINITIONS. Except as may otherwise be provided or clearly implied by context, all terms shall be given their commonly accepted definitions. For the purpose of this article, the following definitions shall apply unless the context clearly indicates or requires a different meaning. COMPLIANCE CHECKS. The system the city uses to investigate and ensure that those authorized to sell tobacco, tobacco products, tobacco related devices and electronic cigarette devices are following and complying with the requirements of this article. Compliance checks shall involve the use of minors as authorized by this article. Compliance checks shall also mean the use of minors who attempt to purchase tobacco, tobacco products, or tobacco related devices and electronic cigarette devices for educational, research and training purposes as authorized by state and federal laws. Compliance checks may also be conducted by other units of government for the purpose of enforcing appropriate federal, state or local laws and regulations relating to tobacco, tobacco products, and tobacco related devices. SAMPLING, TOBACCO. The lighting, inhalation, or combination thereof of tobacco, tobacco paraphernalia, er tobacco - related products, or electronic cigarette devices for the purpose of testing a tobacco, smoking or vaping a product prior to the sale of such 51 product. Sampling shall be restricted to outdoor areas. As of January 1, 2016, no Sampling shall be permitted within a building at any time. TOBACCO or TOBACCO PRODUCTS. Any substance or item containing tobacco leaf, including but not limited to cigarettes, cigars, pipe tobacco, snuff, fine cut or other chewing tobacco, cheroots, stogies, perique, granulated, plug cut, crimp cut, ready - rubbed, and other smoking tobacco, snuff flowers, cavendish, shorts, plug and twist tobaccos, dipping tobaccos, refuse scraps, clippings, cuttings, and sweepings of tobacco, and other kinds and forms of tobacco leaf prepared in such manner as to be suitable for chewing, sniffing or smoking. Tobacco products shall also refer to electronic cigarettes, vapor devices and related products. Chapter 5, Article II1, Section 5.303 of the Columbia Heights City Code, which currently reads to wit: § 5.303 LICENSES. (B) Sfnoke shop license. No person shall operate a smoke shop without first having obtained a smoke shop license to do so from the city. At any given time, there shall be no more than five smoke shops, all with appropriate licenses, throughout the city. Currently existing smoke shop establishments should be granted the first preference to renew their smoke shop license if they choose to do so. Is thereby amended to read as follows: § 5.303 LICENSES. (B) Smoke shop license. No person shall operate a smoke shop without first having obtained a smoke shop license to do so from the city. At any given time, there shall be no more than four smoke shops, all with appropriate licenses, throughout the city. Currently existing smoke shop establishments should be granted the first preference to renew their smoke shop license if they choose to do so. Effective January 1, 2016 indoor sampling for all smoke shops shall be prohibited. For the purpose of this article, the following definitions shall apply unless the context clearly indicates or requires a different meaning. This ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: October 13, 2014 Second Reading: October 27, 2014 Date of Passage: Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Attest: Katie Bruno City Clerk 53 M I N N E S O T A W Protecting, maintaining and improving the health of all all Minnesotans October 6, 2014 Loren Wickham, Assistant Community Development Director City of Columbia Heights 590 40th Ave NE Columbia Heights, MN 55421 -3678 Dear Mr. Wickham: Subject: Smoking lounges and Minnesota Clean Indoor Air Act ( MCIAA) compliance This letter serves as an explanation of the Minnesota Department of Health's (MDH) position on smoking lounges and compliance with the MCIAA. MDH has arrived at the following position after carefully reviewing the MCIAA statutory language. In order to make clear the requirements in state law, in June of 2012 MDH sent this information to all establishments that were identified by local officials as a dedicated indoor smoking lounge. Businesses whose primary purpose is to provide a place for customers to smoke are violating the MCIAA. While the MCIAA does contain a provision that allows customers or potential customers to light tobacco in dedicated retail tobacco stores "for the specific purpose of sampling... ", this exemption does not apply to dedicated smoking lounges. The authors of the Freedom to Breathe amendments to the MCIAA intended the exemption to allow customers to try out a portion of a tobacco product in a tobacco store to determine if they'd like to purchase a larger quantity of the product to smoke elsewhere. Establishments electing to continue allowing indoor smoking in violation of the MCIAA may be subject to formal enforcement procedures. The MCIAA regulations allow for both criminal and civil enforcement actions, including but not limited to, civil administrative penalties of up to $10,000 per violation and injunctive relief. For more information on the MCIAA, contact the Minnesota Department of Health at 651 -201- 4601 or 1 -800- 798 -9050, by email mciaa @state.mn.us or visit our website at: http: / /www. health. state. mn, us /divs /eh/indoorair /mcia a/ftb /index.html Sincerely, Daniel C. Tranter, Supervisor Indoor Air Unit Minnesota Department of Health PO Box 64975 St. Paul, MN 55164 -0975 General Information: 651- 201 -5000 • Toll- free: 888- 345 -0823 • www.health.state.mn.us An equal opportunity employer 54 StarTribune - Print Page "tt_!�T,xM,; Savage heading for ban on hookah lounges, e- cigarettes Article by: Erin Adler Star Tribune September 23, 2014 - 2:56 PM Savage has decided to keep things simple, taking steps to limit two increasingly common but ambiguous forms of smoking. Officials are drafting an ordinance that will ban electronic cigarettes, also called a -cigs, in the some places that smoking tobacco is banned under the Minnesota Clean Indoor Air Act. That means a -cigs won't be allowed in places like restaurants, buses, stores, offices or day -care centers. ,i, ` �.Koe elxyv r� vst r t: t: 4r�e J U , . a: >u•.c. V' "¢ a,Rt ,r =f`rk be53 r�VP?P ., rtiF17E „�a ri @3:1 nos,x A,r AV . The city also wants to prohibit sampling, the umbrella term for any smoking that happens on -site at a hookah lounge, smoke shop or e- cigarette store. The City Council *11 vote on the measure at the Oct. 6 meeting. In recent years, many cities have struggled with how to regulate new ways of smoking as the practices grow. "E- cigarettes are still in that no man's land" in which no one knows what to do with them, said Sarah Schwarzhoff, Savage's assistant attorney. Last fall, many cities passed a moratorium on e- cigarettes, then waited to see what the Legislature would do. Legislators banned a -cigs in some public places, including government buildings, public schools, day cares and most health facilities, but stopped short of treating them like actual cigarettes. Savage passed a similar one -year moratorium last February to evaluate its policies, That moratorium also included hookah lounges, cigar shops and e-cig stores. At a recent City Council work session, council members gathered to discuss ending the moratorium, along with possible approaches to dealing with a -cigs and sampling. They also explored regulating the price of certain tobacco products. Currently, under'sampiing' rules, smoking cigars or'vaping' e- cigarettes at a store is legal in Minnesota, as is hookah smoking at a lounge. Show and tell At the meeting, Chris Farmer -Lies, a representative from the Association for Nonsmokers- Minnesota, passed around "idle cigars." Some cities, such as Brooklyn Center, have recently set a hefty minimum price for them, hoping to discourage youth from smoking the cheap, fruit- flavored tobacco product. Farmer -Lies also showed council members a hookah, a water pipe that several people can use at once to smoke flavored tobacco. Hookahs, once used mostly by people of Middle Eastern descent, are now popular with college students, Farmer -Lies said. And one 90- minute hookah session can be as harmful as smoking 240 cigarettes, he added. Mayor Janet Williams asked if a ban could be considered discriminatory. "It's a cultural thing," Schwarzhoff said, so a hookah lounge ban would likely affect certain groups more than others, But from a legal perspective, it couldn't be considered discriminatory unless hookah lounges — as opposed to cigar or e-cig shops — were singled out. Council member Al McColl said he wanted to keep things simple, prohibiting all e-cig use in places where smoking is banned and prohibiting sampling. All council members agreed. However, the city shouldn't get into regulating the price of little cigars, said council member Gene Abbott. Harmful or helpful? E -cigs are battery- powered devices that vaporize a liquid solution that users inhale in a process called "vaping." The liquid usually contains nicotine and is available in many flavors. Because users inhale vapor, not smoke, e- cigareftes have been billed as a healthier, cleaner and less intrusive altemative to cigarettes. Some contend that e-cigs can be used to help people quit smoking conventional cigarettes. Others say more needs to be learned about their effects. A 2013 study conducted by the U.S. Centers for Disease Control and Prevention linked smoking a -cigs with future cigarette smoking. More than 250,000 youth who had never smoked a cigarette used a -cigs in 2013, the study found, up from 79,000 in 2011. Among nonsmoking youth who had tried a -cigs, 44 percent said they intended to smoke conventional cigarettes in the next year, compared with 22 percent of those who had never used a -cigs. http:/,/wNvw.startribune.com/printarticle/?id=276784991 Page I of 2 55 9/24/2014 StarTribune - Print Page Page 2 of 2 Several weeks ago, the World Health Organization urged governments to pass more stringent rules for a -cigs, banning them or keeping them away from kids and teens until more is known. Other cities' approaches Duluth and Mankato were two of the first Minnesota cities to ban a -cigs in public places. Certain businesses, like the Mail of America, have banned them, too. Eden Prairie went the same direction as Savage, banning a -cigs anywhere smoking is banned by the Minnesota Clean Indoor Air Act. Other cities have adopted more nuanced approaches. In Shakopee, no smoking is allowed in retail stores, with the exception of a -cigs. The city wasn't comfortable banning e-cig smoking when they didn't know enough about its effects, Schwarzhoff said. In Minneapolis, indoor smoking and sampling are banned unless the person has purchased the item at the time they are smoking ft. Burnsville, on the other hand, permits lounges but imposes regulations related to their size and ventilation. Staff Writer Shannon Prather also contributed to this report. Erin Adler • 952 - 746 -32 83 b 2014 Star Tribune 56 http://v;",w.startribune.com/printarticle/?id=276784991 9/24/2014 COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of October 13, 2014 AGENDA SECTION: Business Items ORIGINATING DEPARTMENT: CITY MANAGER'S NO: Community Development APPROVAL ITEM: A pp lication for Transit Oriented Development BY: Joe Ho eboom BY: Funding for NE Business Center Project DATE: October 6, 2014 BACKGROUND: On September 2, 2014, The Economic Development Authority endorsed a plan by presented by the Schuett Companies, Inc. to develop approximately 80 units of affordable senior housing on floors two through six at the Northeast Business Center, located at 3989 Central Avenue NE. To finance this proposal, the Developer was seeking to obtain funding from a number of sources, including "Transit Oriented Development" (TOD) funding that is administered by the Metropolitan Council. Unfortunately, the TOD application was denied. There are several different types of TOD grants that are administered by the Metropolitan Council. While the prior application for TOD funding focused on funding for site development, a separate TOD fund exists for "site investigation and predevelopment" activities. Predevelopment TOD grants can be used to fund architectural costs, financial analysis costs, as well as environmental study costs. This, in turn, can offset other development costs incurred later in the project. Staff, working in collaboration with the Schuett Companies, would like to seek TOD funding for predevelopment work related to the repurposing floors two through six of the Northeast Business Center to affordable senior housing. The deadline to submit applications for the current round of TOD site investigation and predevelopment funding is November 3, 2014. As with the prior TOD funding request, a resolution from the City is required to be submitted to the Metropolitan Council. For this application, staff would like to seek $100,000, which is the maximum amount available for this funding cycle. RECOMMENDATION: Staff recommends approval of Resolution 2014 -70, identifying the need for Livable Communities Transit Oriented Development Funding and authorizing an application for grant funds. RECOMMENDED MOTIONS: Motion: Move to waive the reading of Resolution No. 2014 -70, there being ample copies available to the public. Motion: Move to adopt Resolution No. 2014 -70, being a resolution identifying the need for Livable Communities Transit Oriented Development Funding and authorizing an application for grant funds. Attachments: Resolution 2014 -70 COUNCIL ACTION: 57 CITY OF COLUMBIA HEIGHTS RESOLUTION NO. 2014 -70 RESOLUTION IDENTIFYING THE NEED FOR LIVABLE COMMUNITIES TRANSIT ORIENTED DEVELOPMENT FUNDING AND AUTHORIZING AN APPLICATION FOR GRANT FUNDS WHEREAS the City of Columbia Heights (`City ") is a participant in the Metropolitan Livable Communities Act ( "LCA ") Local Housing Incentives Program for 2014 as determined by the Metropolitan Council, and is therefore eligible to apply for LCA Livable Communities Demonstration Account and Tax Base Revitalization Account Transit Oriented Development (collectively, "TOD ") funds; and WHEREAS the City has identified a proposed project within the City that meets TOD purposes and criteria and is consistent with and promotes the purposes of the Metropolitan Livable Communities Act and the policies of the Metropolitan Council's adopted metropolitan development guide; and WHEREAS the City has the institutional, managerial and financial capability to adequately manage an LCA -TOD grant; and WHEREAS the City certifies that it will comply with all applicable laws and regulations as stated in the grant agreement; and WHEREAS the City acknowledges TOD grants are intended to fund projects or project components that can serve as models, examples or prototypes for TOD development or redevelopment elsewhere in the Region, and therefore represents that the proposed project or key components of the proposed project can be replicated in other metropolitan -area communities; and WHEREAS only a limited amount of grant funding is available through the Metropolitan Council's Livable Communities TOD initiative during each funding cycle and the Metropolitan Council has determined it is appropriate to allocate those scarce grant funds only to eligible projects that would not occur without the availability of TOD grant funding. NOW THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the governing body of the City: 1. Finds that it is in the best interests of the City's development goals and priorities for the proposed TOD Project to occur at this particular site and at this particular time. 2. Finds that the TOD Project component(s) for which Livable Communities TOD funding is sought: (a) will not occur solely through private or other public investment within the reasonably foreseeable future; and (b) will occur within the term of the grant award (two years for Pre- Development grants, and three years for Development grants, one year for Cleanup Site Investigation grants and three years for Cleanup grants) only if Livable Communities TOD funding is made available for this project at this time. 3. Authorizes its Community Development Department to submit on behalf of the City an application for Metropolitan Council Livable Communities TOD grant funds for the TOD Project component(s) identified in the application, and to 58 execute such agreements as may be necessary to implement the TOD Project on behalf of the City. Approved by the City Council of the City of Columbia Heights this 13"' Day of October, 2014. Mayor ATTEST: City Clerk W41