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Home My WebLink About09-22-2014 Regular MeetingCITY OF COLUMBIA HEIGHTS ,o Gary L. Peterson 590 40" Avenue NE, Columbia Heights, NIN 55421-3878 (763)706 -3600 TDD (763) 706 -3692 Councilmembers Visit our website at. www.ci.columbia- heithts.mn.us Robert A. Williams Bruce Nawrocki Tammera Diehm Donna Schmitt City Manager Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday September 22, 2014 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only) LCALL TO ORDER 2.ROLL CALL 1INVOCATION Invocation provided by Dave Briley, Oak Hill Baptist Church 4.PLEDGE OF ALLEGIANCE 5.ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS 7.CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of September 8, 2014. pg. 4 B. Accept Board and Commission Meeting Minutes Accept minutes of the August 6, 2014 Library Board Meeting. pg. 14 C. Approval of the attached list of rental housing licenses pg. 18 MOTION: Move to approve the items listed for rental housing license applications for September 22, 2014 in that they have met the requirements of the Property Maintenance Code. City Council Agenda Monday September 22, 2014 Page 2 of 3 D. Reissue rental license pg. 27 MOTION: Move to issue a rental housing license to Brad Truong to operate the rental property located at 5005 7th Street N.E. in that the provisions of the Property Maintenance Code have been complied with. E. Award of Professional Enizineerina Services for the 49th Avenue Turn Lane. Municipal pg. 28 Project No. 1415 MOTION: Move to award the 49th Avenue Turn Lane Improvements, Municipal Project No. 1415, to the consulting engineering firm of Bolton & Menk based upon their qualified, responsible proposal for a cost not -to- exceed $39,680 appropriated from Fund 402 -51415 -3050. F. Adopt Resolution 2014 -67 being a Resolution Establishing Amount of City Share and pg. 29 Amount of Special Assessments on Projects to be Levied MOTION: Move to waive the reading of Resolution 2014 -xx, there being ample copies available for the public. MOTION: Move to adopt Resolution 2014 -67 being a resolution establishing amount of City share and amount of special assessments on projects to be levied. G. Approve Final Payment for 2014 State Aid Streets Overlay, Project No. 1405 pg. 31 MOTION: Move to accept the work for 2014 State Aid Streets Overlay, City Project No. 1405, and authorize final payment of $15,846.87 to Northwest Asphalt, Inc. of Shakopee, Minnesota. H. Approve Business License Applications pg .33 MOTION: Move to approve the items as listed on the business license agenda for September 22, 2014, as presented. I. Authorization of Capital Equipment Replacement of Unit #134. pg. 35 MOTION: Move to authorize the replacement of Unit # 134 and the purchase of one (1) new Ford 250 R2C Cargo Van Medium Roof from Midway Ford in the amount of $29,296. Funding shall be equally from the Sewer and Water Capital Equipment Replacement Fund, funds 432 - 49499 -5150 and 433 - 49449 -5150. J. Authorization of Capital Equipment Replacement of Unit #234. pg. 36 MOTION: Move to authorize the replacement of Unit #234 and the purchase of one (1) new Ford F250 4x4 ($28,110) with a Western V -plow ($5,112) for a total of $33,222 from the State of Minnesota Purchasing contract. Funding shall come from the Parks Capital Equipment Replacement Fund 432 - 45200. K. Payment of Bills pg. 37 MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 153800 through 153978 in the amount of $ 746,941.90. MOTION: Move to approve the Consent Agenda items. 8. PUBLIC HEARINGS A. Adopt Resolution 2014 -66, 3865 Tyler Street N.E. being a declaration of nuisance and pg. 45 abatement of violations within the City of Columbia Heights. MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2014 -66 there being ample copies available to the public. 2 City Council Agenda Monday September 22, 2014 Page 3 of 3 MOTION: Move to adopt Resolution Number 2014 -66, being a resolution of the City Council of the City of Columbia Heights declaring the property listed a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. B. Adopt Resolution 2014 -68, 3931 Jackson Street N.E., being a Resolution of the City Council pg. 48 of the City of Columbia Heights approving rental license revocation for failure to meet the requirements of the Property Maintenance Codes. MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2014 -68, being ample copies available to the public. MOTION: Move to adopt Resolution Number 2014 -68, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations C. New Business and Reports 10. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 11. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his /her name and address for the record. 12. ADJOURNMENT Kelli Bourgeois, Assistant to the City Manager COUNCIL SEPTEMBER 8,2014 THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON MONDAY SEPTEMBER 8, 2014 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA LCALL TO ORDER Mayor Peterson called the meeting to order at 7:00 pm. 2.ROLL CALL Present: Councilmembers Schmitt, Diehm, Nawrocki, Williams, Mayor Peterson Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Kevin Hansen, Public Works Director; Joe Kloiber, Finance Director; Joe Hogeboom, Community Development Director; Elizabeth Holmbeck, Associate Planner; Katie Bruno, Council Secretary. 1INVOCATION Invocation provided by Dan Thompson, Heights Church 4.PLEDGE OF ALLEGIANCE Recited 5.ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) Councilmember Nawrocki requested an update reporting on the recent EDA action regarding the office building at 40`h and Central. Councilmember Nawrocki also had questions regarding the Newsletter and the recent article in the Northeaster regarding the charter amendment for the library. Manager Fehst stated he will respond to the questions in the Manager Update portion of the meeting. 6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A.Proclamation declaring September 17 -23, 2014 as Constitution Week. Mayor Peterson read the proclamation in its entirety. 7.CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of August 25, 2014. MOTION: Move to approve the minutes of the City Council worksession of September 2, 2014. B. Accept Board and Commission Meeting Minutes Accept minutes of the July 17, 2014 Charter Commission Meeting. Accept draft minutes of the September 3, 2014 Planning and Zoning meeting. Accept minutes of the August 4, 2014 EDA Meeting. 4 4 C. Item: Establish Date For 2014 Public Special Assessment Levy Hearing For: State Aid Street Rehabilitation And Delinquent Accounts. Removed_for discussion. MOTION: Move to establish Monday, October 6, 2014 at 6:30 p.m. as the Public Special Assessment Levy Hearing for City Project #1405 State Aid Street Rehabilitation, to be held in the City Council Chambers. MOTION: Move to establish Monday, October 6, 2014 at 6:45 p.m. as the Public Special Assessment Levy Hearing for Delinquent Accounts, to be held in the City Council Chambers. D. Amendment to Huset Park Master Plan: Splash Pad. Removed for discussion. MOTION: Move to adopt the 2014 Huset Park Master Plan amendment based upon a recommendation of the Park and Recreation Commission. Authorize the preparation of plans and specifications for a splash pad based on the amended Huset Park Master Plan. E. Construction of Right Turn Lane on 49th Avenue at TH 65 (Central Avenue). ).Removed for discussion. MOTION: Authorize staff to obtain proposals for engineering services for the construction of a right turn lane on 49th Avenue, west of TH 65. F. Authorization to Seek Bids for 2014 Retaining Wall Repair MOTION: Move to authorize staff to seek bids for the 2014 Retaining Wall Repair Project. G. Authorization to Seek Quotes for 2014 Lighting Project MOTION: Move to authorize staff to seek quotes for the 2014 Street /Parking Lot Lighting Project. H. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for September 8, 2014, as presented. I. State Aid Street Assessment Policy. Removed for discussion. MOTION: Move to amend the State Aid Street Assessment Policy to include traffic volumes. J. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 153630 through 153799 in the amount of $750,376.55. Councilmember Williams requested item I be removed for discussion: Councilmember Schmitt requested item D be removed for discussion: Councilmember Nawrocki requested Items C and E be removed for discussion: Motion by Councilmember Williams, seconded by Councilmember Nawrocki to approve items A, B, F, G, H and J on the Consent Agenda. Motion passed unanimously. The following items were removed for discussion: C. Establish Date For 2014 Public Special Assessment Levy Hearing For: State Aid Street Rehabilitation And Delinquent Accounts. Councilmember Nawrocki questioned the changes that are being made to the policy. Director of Public Works Kevin Hansen reported the changes to the policy are detailed in Item I. Councilmember Diehm clarified that this item is seeking approval for setting the dates for the Public Hearings. 5 5 Motion by Councilmember Williams, seconded by Councilmember Diehm to establish Monday, October 6, 2014 at 6: 30 p.m. as the Public Special Assessment Levy Hearing for City Project #1405 State Aid Street Rehabilitation, to be held in the City Council Chambers. Motion passed unanimously. Motion by Councilmember Williams, seconded by Councilmember Diehm to establish Monday, October 6, 2014 at 6:45 p.m. as the Public Special Assessment Levy Hearing for Delinquent Accounts, to be held in the City Council Chambers. Motion passed unanimously. D. Amendment to Huset Park Master Plan: Splash Pad Councilmember Nawrocki expressed concern with the elimination of three wading pools, noting they seem to be popular throughout the City. Director Hansen explained that in 2010 a Federal American with Disabilities Act required all pools be brought up to current ADA standards. The City received bids for the required ADA modifications at about $70,000 per pool. The City Council and the Park and Recreation Commission chose to reject the bids, and move in the direction of a splash pad to be constructed at Huset Park. Director Hansen reported that the wading pools cannot continue to operate because they do not meet the ADA requirements. Hansen clarified that the proposed $70,000 bid is only for the ADA compliance issue, which does not include updates to the filtering or pumping systems. Councilmember Schmitt commented that a splash pad is advantageous because it can accommodate all age groups. Councilmember Schmitt suggested she is in favor of design option A. Director Hansen stated that specific designs will be discussed at a future date, as this item is addressing the installation of a splash pad. Mayor Peterson stated that the council has been discussing this item for 6 -8 years, and while closing of the wading pools is not an ideal approach, it is the most economical approach. Nawrocki reiterated that he is not in favor of eliminating the pools, especially for those residents that do not live near Huset Park. City Manager Fehst commented that the Council may want to consider constructing a splash pad on the north end of town in the future. Motion by Councilmember Schmitt, seconded by Councilmember Diehm to adopt the 2014 Huset Park Master Plan amendment based upon a recommendation of the Park and Recreation Commission. Authorize the preparation of plans and specifications for a splash pad based on the amended Huset Park Master Plan. Ayes: Mayor Peterson, Councilmembers Schmitt, Williams and Diehm. Nay Councilmember Nawrocki. 4 Ayes, 1 Nay Motion Carried. E. Construction of Right Turn Lane on 49th Avenue at TH 65 (Central Avenue) Director of Public Works Kevin Hansen reported that in 2011 the Council directed staff to look for funding sources to construct a right turn lane on 49th Ave west of Central Ave. At that time, there was not funding available. In 2014 MNDOT made funding available through Highway Safety Improvement Program. Hansen reported the proposed project will provide an improvement to the situation, particularly during school dismissal times. Councilmember Nawrocki asked if the City of Hilltop will be contributing, as half of the road is in their City. Director Hansen stated that he has met with Hilltop staff, and believes they will pay for their right -of -way costs. Director Hansen reported that the sidewalk will be reconstructed along the right -of -way. Councilmember Nawrocki stated that he sees the main problem at the intersection is the signal timing. Director Hansen stated that he has contacted MNDOT regarded signaling, and they will not change their signal timing, due to the short duration of the back -ups. Motion by Councilmember Williams, seconded by Councilmember Diehm to obtain proposals for engineering services for the construction of a right turn lane on 49th Avenue, west of TH 65. 6 6 Ayes: Mayor Peterson, Councilmembers Schmitt, Williams and Diehm. Nay: Councilmember Nawrocki. 4 Ayes, 1 Nay; Motion Carried. State Aid Street Assessment Policy Councilmember Williams stated there was a resident upset that they were not notified of the meeting to consider the amendment to the MSA streets assessment policy. Public Works Director Kevin Hansen reported that policy issues do not warrant a Public Hearing. Director Hansen gave an overview of the proposed amendments. The policy would allow for using a variable rate based on traffic volume. Two options were provided for consideration. Paul Ramacher -1025 44th Ave NE expressed concern with the timing of the City's recent policy change in requiring residents to pay a portion of the assessment. Mr. Ramacher commented that Sergeant Johnston conducted traffic counts, and the results were different than those reported by Public Works. Mr. Ramacher stated he is upset because the City has received money from the state to pay for the road, and does not feel he should be assessed. Mr. Hansen reported traffic counts were completed in June and July, looking at total vehicle, as well as truck counts. Hansen reported that of the 1900 vehicles traveled daily about 2% were trucks/buses. Hansen commented that the police traffic study indicated average speed of 29 mph, and the 85th percentile is 34 mph. Manager Fehst reported that all of the cities in the metro area do pass at least a portion of assessments costs to residents of state aid streets; noting that cities can use the funds obtained from the state for a variety of purposes. Director Hansen explained that the City receives state aid dollars based on need. 25% of those funds are used for maintenance and operations; including snow plowing, traffic lighting, and overhead lighting. The balance is put into a construction account, to be used for state aid roads or other eligible items as defined by the state. These eligible cost include pedestrian bridges, traffic signals, landscaping. Councilmember Schmitt asked if those finds could be used for sidewalk maintenance. Director Hansen confirmed that it could be used for sidewalks and trails on MSA roads. Councilmember Diehm asked what would happen to the funds if we did not use them. Director Hansen explained that the funds can accumulate, often to be used for large improvement projects. Manager Fehst commented that city staff has come up with a good formula, with the decision ultimately being up to the council, reiterating that no other city in the metro area pays 100% of the assessment. Bill Barton -44th Ave NE stated that the residents are not opposed to paying for a portion of the assessment; noting that a 15% reduction is insignificant. Director Hansen stated that the proposal is in line with assessments paid by most residents that do not live on a MSA street. Hansen reported that the additional 15% reduction is offered to address the issues brought up at this meeting, including increased traffic volumes, and larger vehicle traffic. Councilmember Nawrocki reported that he lived on a MSA street in the past, and understands the inconveniences associated with doing so. Nawrocki shared his opinion that the money that comes from the state should be used specifically for the state aid streets, as an offset for the residents. Malcom Watson — 1717 491h Ave NE noted that there are disadvantages to living on a MSA road, as well as advantages. Director Hansen reviewed the proposed Option B; adding the additional 15% subsidy. Motion made by Councilmember Nawrocki to eliminate the assessment policy for state aid streets. Motion failed, for lack of a second. Motion by Councilmember Williams, seconded by Councilmember Schmitt to amend the State Aid Street Assessment Policy including an additional 15% discount to include traffic volumes. Ayes: Mayor Peterson, Councilmembers Schmitt, Williams and Diehm. Abstention: Councilmember Nawrocki. 4 Ayes, I Abstention; Motion Carried. Councilmember Nawrocki stated that he abstained because he felt a 15% discount was not substantial. City Manager Fehst explained that there is an additional 15% discount being offered. Director Hansen reported that he will send out information to clarify the council's action. Mr. Ramacher requested that he send the information to residents residing on MSA streets as well. 8. PUBLIC HEARINGS A. Anllrove a Zonina Amendment for the rezonina of the nronertv located at 4220 Central Avenue NE. Associate Planner Elizabeth Holmbeck reported that Le Nguyen (property owner) is requesting a rezoning of the property from Limited Business District (LB) to General Business District (GB). According to the applicant, it has been hard to find and retain tenants since the building was purchased in 2007, due to the economic downturn. Additionally, the owners have lost potential tenants, because the proposed uses were not permitted in the Limited Business Zoning District. Recently, El Taco Loco, a taco food truck that currently operates in the parking lot outside of the building, approached the owner and requested to rent indoor space. Mayor Peterson questioned why the northern building is not included in the request. Ms. Holmbeck explained that there are two separate owners, and only one owner has submitted a zoning application. Councilmember Nawrocki stated that he is concerned with the accessibility from the rear parking area. Community Development Director Joe Hogeboom reported that if the item is approved, El Taco Loco would be moving its food truck restaurant inside, freeing up three additional parking spaces. Councilmember Schmitt questioned if SAC charges will be required if a restaurant is constructed. Director Hogeboom stated that there would be both SAC and WAC charges, and the tenant is aware of the code requirements associated with a tenant remodel. Property Owner Le Nguyen commented that the rear parking area is primarily used by tenants. Nguyen commented that the restaurant would be primarily take -out, requiring limited seating. Motion by Councilmember Williams, seconded by Councilmember Schmitt to waive the reading of Resolution No. 2014 -65, there being ample copies available to the public. Motion passed unanimously. Motion by Councilmember Williams, seconded by Councilmember Schmitt to approve Resolution No. 2014 -65, being a resolution approving the Zoning Amendment for the rezoning of the property located at 4220 Central Avenue NE. Motion passed unanimously. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions Adopt Resolution 2014 -54, being a resolution adopting a proposed budget for the year 2015, setting the proposed City levy, approving the HRA levy, approving a tax rate increase, and establishing a budget hearing date for property taxes payable in 2015. City Manager Fehst reported the proposed 2015 levy increase is 3.25 %, the lowest gross increase since 2007. A brief summary was given noting that the Administration, Finance, General, Library and Parks & Recreation budgets have less than a 2% increase. Public Works was slightly higher at about a 2.5% increase, due to costs associated with petroleum and construction costs. Public Safety has an increase of 4.4 %, due largely to mandates and increased manpower. Manager Fehst reported that Part 1 and Part 2 crimes have decreased significantly. Follow up budget meetings are scheduled for September 29`h and October 6th Motion by Councilmember Diehm, seconded by Councilmember Williams to waive the reading of Resolution 2014 -54, there being ample copies available to the public. Motion passed unanimousl y. s s Councilmember Nawrocki suggested reviewing the budget at the upcoming regular Council Meeting, as they levy does not have to be submitted to the County until the end of September. Councilmember Schmitt noted that the council will not have had their discussion meetings at that time. Councilmember Williams reminded the public that the council has the option of decreasing the levy, but it cannot be increased, the final adoption will be December 8th Motion by Councilmember Diehm, seconded by Councilmember Williams to adopt Resolution 2014- 54, being a resolution adopting a proposed budgct for the year 2015, setting the proposed City levy, approving the HRA levy, approving a tax rate increase, and establishing a budget hearing date for property taxes payable in 2015 of December 8, 2014 at approximately 7 :00 p. m. in the City Council Chambers. Ayes: Mayor Peterson, Councilmembers Schmitt, Williams and Diehm. Nay: Councilmember Nawrocki. 4 Ayes, I Nay; Motion Carried. Finance Director Kloiber reported that a schedule of the budget meetings is included in the recent Newsletter. B. Bid Considerations C. New Business and Reports 10. ADMINISTRATIVE REPORTS Report of the City Manager City Manager Fehst reported that the EDA met on September 2"d to consider a resolution of support from the MET council for an application by Tom Schuett (Schuett Co.) for a Senior Rental facility at 3989 Central Ave NE. Although the MET Council deadline has passed, Mr. Schuett continues to pursue the project. Manager Fehst reported the ballot language of the library referendum was reviewed by both the City Attorney and the Bond Attorney. Councilmember Nawrocki stated the ballot question is misleading, as the entire cost of the library is not included. City Attorney Jim Hoeft reported that the ballot language is from the motion the council adopted. Manger Fehst reported that the annual cost to the median household is $36; which may be reduced depending on the subsidy from fiscal disparities. Councilmember Nawrocki requested the Newsletter be available sooner in order to inform the public about the budget meetings. Finance Director Joe Kloiber commented that the budget meetings are included in the current newsletter. Manger Fehst recognized Park & Recreation Commissioner Chairperson Eileen Evans who recently passed away. Ms. Evans was a longstanding commissioner who was a great contributor to the City of Columbia Heights. Mayor Peterson reported a bench will be placed at Silver Lake Park to honor Ms. Evans. The council was reminded of the panel discussion "The New Normal;" scheduled for September 1 lth at Murzyn Hall. The Anoka County Sheriff department will be holding a seminar on various aspects of elder abuse on September 17th 8:00 am -12:00 pm at the Anoka County Sherriff s office, community room. Councilmember Nawrocki reported that Mayor Peterson will be recognized at an upcoming event sponsored by the Eastside Old Timers. Mayor Peterson announced a Spaghetti Dinner Library fundraiser is scheduled for September 10th at 4:00 pm. at Murzyn Hall. Gratitude was expressed to Tasty Pizza for providing the spaghetti. The Lions club will be sponsoring "Fight in the Heights Night" at Murzyn Hall November 2nd, this will be hosted by Golden Gloves Training Center. 9 9 11. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his/her name and address for the record. Malcom Watson -1717 49th Ave NE questioned what steps are being taken to alleviate the substandard conditions reported in the lower level of the library. Manager Fehst reported the City will get an engineer's estimate on the cost for required construction. Councilmember Nawrocki suggested Mr. Watson look at the library lower level, suggesting the complaints may have been exaggerated. Gregory Sloat -4731 6th St NE questioned the language on the ballot' noting it is different from what was on the petition. City Attorney Hoeft stated that the ballot language reflects legal requirements. Mr. Sloat spoke on behalf of the referendum petition group, stating they will not campaign against the library, as their intent was have the question on the ballot. Mr. Sloat commented that Columbia Heights residents will be presented with two school board questions, a city question, and a proposed tax increase. Manager Fehst stated that over the last 4 -5 years the net increase in property tax has been almost zero. Catherine Vesley -5135 Matterhorn Dr. clarified that one of the School Board referendum questions is a continuation of a previous levy; the second referendum is estimated to cost the average property owner approximately $4.00 per month. Ms. Vesley shared her opinion that is beneficial to invest in our community. Residents were encouraged to attend the spaghetti dinner fundraiser on September 10th Mayor Peterson encouraged all to remember our servicemen and women, and to consider doing a random act of kindness. 12. ADJOURNMENT Meeting adjourned at 9:30 p.m. Respectively Submitted Katie Bruno, City Clerk Resolution No. 2014 -54 RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2015, SETTING THE PROPOSED CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2015. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights: Section A. The budget for the City of Columbia Heights for the year 2015 is hereby approved and adopted with appropriations for each of the funds listed below. Expense Governmental Funds General Fund 11,631,39 Community Development Fund 272,74 Economic Development Authority Admin. 230,77 Cable Television 106,45 10 10 Library Capital Project Funds Debt Service Funds Proprietary Funds Assets Bond Principal Water Fund Sewer Fund Refuse Fund Storm Sewer Fund Liquor Fund Central Garage Building Maintenance Information Systems Total Including Interfund Transfers 833,97 2,143,02 1_,543,16 Capital 2,843,661 895,000 241,028 2,470,358 360,000 35,000 1,926,735 0 0 646,475 940,000 120,256 9,545,338 0 180,000 713,505 0 0 151,224 0 0 372,982 340,000 0 35,431,805 2,535,000 576,284 Section B. The estimated gross revenues to fund the budget of the City of Columbia Heights for all funds, including general ad valorum tax levies and use of fund balances, as hereinafter set forth for the year 2015. Section C. The following sums of money are levied for the current year, collectable in 2015 upon the taxable property in said City of Columbia Heights, for the following purposes: Estimated General Fund Levy 8,673,000 Estimated Library Levy 804,389 Estimated EDA Fund Levy 84,000 Total 9,561,389 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for the fiscal year 2015 in the amount of $176,578. BE IT FURTHER RESOLVED: That the public budget hearing is scheduled for December 8, 2014 at approximately 7:00 p.m. in the City Council Chambers. M Revenue Governmental Funds General Fund 11,718,147 Community Development Fund 206,200 Economic Development Authority Admin. 260,578 Cable Television 188,000 Library 833,971 Capital Project Funds 1,158,811 Debt Service Funds 1,600,254 Proprietary Funds Water Fund 3,177,401 Sewer Fund 1,960,116 Refuse Fund 1,914,065 Storm Sewer Fund 685,467 Liquor Fund 9,804,400 Central Garage 696,650 Building Maintenance 147,400 Information Systems 338,000 Use of Fund Balance 742,345 Total Including Interfund Transfers 35,431,805 Section C. The following sums of money are levied for the current year, collectable in 2015 upon the taxable property in said City of Columbia Heights, for the following purposes: Estimated General Fund Levy 8,673,000 Estimated Library Levy 804,389 Estimated EDA Fund Levy 84,000 Total 9,561,389 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for the fiscal year 2015 in the amount of $176,578. BE IT FURTHER RESOLVED: That the public budget hearing is scheduled for December 8, 2014 at approximately 7:00 p.m. in the City Council Chambers. M BE IT FURTHER RESOLVED: That the County Auditor is authorized to fix a property tax rate for taxes payable in the year 2015 that is higher than the tax rate calculated for the City for taxes levied in 2013 collectable in 2014. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2007A in the amount of $10,000 and that the County Auditor is authorized to cancel $10,000 of the related Bond Levy for taxes payable in 2015, leaving a balance of $121,663 to be levied for taxes payable in 2015 for Series 2007A. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2008B in the amount of $340,046 and that the County Auditor is authorized to cancel $340,046 of the related Bond Levy for taxes payable in 2015, leaving a balance of $317,608 to be levied for taxes payable in 2015 for Series 2008B. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2009A in the amount of $3,955 and that the County Auditor is authorized to cancel $3,955 of the related Bond Levy for taxes payable in 2015, leaving a balance of $233,046 to be levied for taxes payable in 2015 for Series 2009A. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2013A in the amount of $95,220 and that the County Auditor is authorized to cancel the related Bond Levy in its entirety for taxes payable 2015. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota, Resolution No. 2014 -65 RESOLUTION APPROVING A ZONING AMENDMENT FOR REZONING THE PROPERTY LOCATED AT 4220 CENTRAL AVENUE NE. WHEREAS, a proposal (Case #2014 -0901) has been submitted by Le Nguyen to the City Council requesting a Zoning Amendment from the City of Columbia Heights at the following site: ADDRESS: 4220 Central Avenue NE. LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING: A Zoning Amendment for rezoning the property located at 4220 Central Avenue NE. WHEREAS, the Planning Commission has held a public hearing as required by the City Zoning Code on September 3, 2014; WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the City staff regarding the effect of the proposed Zoning change upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas. WHEREAS, the Planning Commission has reviewed and recommends approval of the proposed rezoning from LB, Limited Business District to GB, General Business District. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal, that the City Council rezones 4220 Central Avenue NE. to "General Business 12 12 District ", and accepts and adopts the following findings of the Planning Commission: 1. The amendment is consistent with the Comprehensive Plan. 2. The amendment is in the public interest and is not solely for the benefit of a single property owner 3. Where the amendment is to change the zoning classification of a particular property, the existing use of the property and the zoning classification of property within the general area of the property in question are compatible with the proposed zoning classification. 4.Where the amendment is to change the zoning classification of a particular property, there has been a change in the character or trend of development in the general area of the property in question, which has taken place since such property was placed in the current zoning classification. 13 13 The meeting was called to order by Chair Patricia Sowada at 6:32 p.m. Members present were: Nancy Hoium, Steve Smith, Patricia Sowada, and Barbara Tantanella. Also present: Council Representative Tami Diehm, Library Director Renee Dougherty, and Recording Secretary Stacey R. Hendren. Not present: Catherine Vesley. Guest: Dave Larson, Task Force Chair. The minutes of the July 2, 2014, Board meeting were approved as mailed. The bill list dated 7/9/14 of 2014 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 7/23/14 of 2014 bills was reviewed. It was moved, seconded, and passed that the bills be paid. Board members noted the purchase of a convertible throw, a tablecloth with the library's name and logo for use at events. The 2014 accounting dated 8/6/14 was reviewed. Smith commended the library staff on the detail given in the operational reports and noted the increase in gate count for July 2014 over July 2013. Old Business: 1. A graphical comparison of gate count and intemet use over a year -long period was given to the Board. Members noted that the internet use is static, while the gate count fluctuates and discussed the limited amount of computers, how services are limited, and how the library could provide a broader range of services with more computers. 2. Board Members discussed steps towards a new library. Members noted the importance of being prepared for large and small questions. Dougherty remarked that many patrons are happy with the service and programs of the current library and asked members to consider how to convey the benefits of a new library. Tantanella described the fantastic American Girl and author programs located in a cramped space with limited lighting. Diehm recommended talking to the Police /Fire staff about their transition to a new building. Smith recommended highlighting the ways in which children learn with visuals, movement, activities, and the opportunity to exercise creativity. Smith expressed that the great service at the library is due to the staff and that the library staff will remain consistent. Additionally Smith highlighted that a new library would allow adults the opportunity to contemplate, kids the opportunity to move, and give teens a place to go and be together. Dougherty shared the success of the recent Anime/Manga program where teens came together and interacted around a common interest. Members noted that they have received tremendous support from the community for a new library, but acknowledged the need to inform the community about the referendum and the importance of voting. Discussion continued regarding the formation of a community group in support of a new library, the recent petition requesting a referendum, and the role of the Library Foundation, Library Board, and Library staff in Library advocacy. Dougherty 1-8/6/14 14 invited Board members to attend the Monday night City Council meeting concerning the decision regarding the petition and referendum. 3. Dougherty submitted the final bills for the 21St Century Learning grant. Children's programming will be continued with in house planning and budget. New Business: 1. Members received a handout showing a five year analysis of library usage including; Gate count, Internet users, Internet minutes, circulation and reference questions. Smith noted the fairly consistent annual gate count and stated that a broader range of services, visibility, ease of access, meeting rooms, and study rooms would increase gate count and the only way to drive service is to build a new library. Smith asserted the importance of using the information to identify potential opportunities for growth in service. Items from the Floor: 1. The Board received updated contact information for members. 2. The Board was invited to the Annual Foundation Spaghetti Dinner Fundraiser on September 10, 2014 from 4:30 -7 p.m. There being no further business, the meeting was adjourned at 7:37 p.m. Respectfully submitted, Stacey R. Hendren Recording Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. Attachments: 2012 -2013 Internet Users and Gate count, Use of Library 2009 -2013 2-8/6/14 15 C 0, 0J ra v C N i i � N t O N M O W m I-I U1 r m 1` m i, 01 M W Ql m h w O V It Ln n m o ' o m c ' C m v 00 Oi O Qt m N N 'I m O 00 h r-1 i-1 IH 1-1 ei Ln V' [t w 1` n O O m of w m d' N O W Ln W m 1-4 rq m ct m d• M Ln M m to Ln h m -zt m O c-i r e IH '-i Ci N 1-4 IH rH H Iq E /4 7 — o N r p C u -0 l6 SZ !D S= �' "10 0- V O O1 N N N N N N N (N N N N N O O O O O O O O O O O O N N N N N N N N N N N N v v D _ C7 O O O O O O O O V O N O w � a NO W O V In LD N M to N O Ct W In o m Ln m In It m m -Zt m M m Lr ll r` of Ct m LQ rt 00 GO' Oi Oi W O c-i' 0 0 r, m m N m OM 00 Q1 W O N iN-1 N cmi c�-1 cN-i �M-1 N C -I � ir- N Oa i .Q — Q a O v Q C -C f0 SZ N C �' , UO N Z> ¢ 2 ¢ v')i O z ow LL m m m m m m m m m m m m ei c-I cl ci 1-1 rH r-I ci r- 1-1 1-1 H 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N aagwa:) m ap o [ m JagwanoN o N M jagolap o N aagwaldas o N M Isn8ny o N M Alnr o N aunt 0 o� m Aew 0 j o I m ; ILldd N gDjeW o N M M Aienjgaj 0 N m AJenuej O ` N m Iq N t-I O tP w m w 00 m It M C C w i, w m w M rH M m �t O r co N 1-4 lD m -i m N e-1 H N N i (6 C � (cc6 fl. (cc6 V d V d ct O O O O O N N N N N CITY OF COLUMBIA HEIGHTS Use of the Library 2009 -2013 Gatecount *2009 2010 2011 2012 2013 January 8,167 7,664 8,866 8,592 8,368 February 8,433 7,927 8,445 9,133 8,350 March 10,095 11,494 10,405 10,180 9,304 April 9,856 10,091 9,537 9,696 9,595 May 8,455 9,765 9,029 9,933 8,156 June 11,870 13,324 12,188 12,071 10,732 July 12,960 13,006 11,177 12,085 11,953 August 10,471 12,003 12,242 11,907 10,445 September 9,089 9,275 8,810 9,443 8,992 October 8,935 10,066 9,575 10,047 9,530 November 8,571 8,562 8,314 8,359 7,444 December 7,319 7,403 8,023 7,477 6,814 114,221 120,580 116,611 118,923 109,683 Internet Users *2009 2010 2011 2012 2013 January 1,239 1,009 1,259 1,445 1,210 February 1,255 1,008 1,126 1,324 1,167 March 1,412 1,392 1,512 1,504 1,360 April 1,356 1,193 1,358 1,368 1,469 May 1,148 1,122 1,275 1,357 1,228 June 1,421 1,220 1,593 1,587 1,393 July 1,426 1,479 1,560 1,530 1,630 August 1,199 1,617 1,888 1,710 1,480 September 1,228 1,459 1,465 1,319 1,391 October 1,309 1,506 1,583 1,498 1,578 November 1,180 1,362 1,390 1,348 1,202 December 1,026 1,185 1,329 1,099 1037 15,199 15,552 17,338 17,089 16,145 Internet Minutes 2009 2010 2011 2012 2013 January 46,904 37,648 49,149 64,560 53,592 February 49,666 41,537 44,066 60,718 52,131 March 54,512 50,636 60,232 67,210 59,174 April 49,536 43,658 55,067 61,113 62,632 May 42,500 40,082 55,375 62,289 53,016 June 54,331 44,882 73,022 70,332 56,349 July 54,632 58,893 68,910 67,269 70,969 August 44,247 64,746 83,137 75,293 65,410 September 45,136 57,229 64,114 58,671 60,643 October 42,753 60,441 70,983 66,627 66,611 November 42,055 53,689 62,563 62,674 59,687 December 36,453 45,380 60,841 49,130 52,238 562,725 598,821 747,459 765,886 712,452 Internet Hours 9,379 9,980 12,458 12,765 11,874 Circulation *2009 2010 **2011 -2012 **2013 January 9,165 9,587 9,879 10,193 10,256 February 9,362 9,175 9,240 10,632 9,671 March 10,692 12,327 11,941 10,954 10,210 April 10,166 10,499 9,948 10,279 10,465 May 8,807 9,472 9,153 10,095 8,784 June 12,055 13,991 12,363 12,951 10,976 July 12,773 13,224 12,067 12,293 13,066 August 10,461 12,271 12,508 12,772 10,624 September 9,577 10,620 9,713 9,779 10,206 October 9,700 10,812 9,731 10,623 10,505 November 9,367 10,069 9,493 10,281 9,048 December 8,580 8,809 9,015 8,772 7957 120,705 130,856 125,051 129,624 121,768 `Reduced hours - Includes a -books Reference Questions 2009 2010 2011 2012 2013 17,771 14,352 16,601 14,547 16,068 17 CITY COUNCIL LETTER Meeting of September 22, 2014 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: APPROVAL ITEM: Rental Housing BY: Gary Gorman BY Licenses NO: DATE: September 15, 2014 DATE: - -�� Approval of attached list of rental housing applications. RECOMMENDED MOTION: Move to approve the items listed for rental housing license applications for September 22, 2014 in that they have met the requirements of the Property Maintenance Code. COUNCIL ACTION: 18 List of Rental tic to Approve by ME, AM E;U Y's I ]jj tflj""wm LUMD"A HEIAMm" City Council 2014 825 41st Avenue NE « Columbia Heights, MN 55421 o Inspections 763 - 706 -8156 e Fax 763 - 706 -8151 « fireinspections @ci.columbia- heights.mn.us 10014 5236 6TH ST Cambi, Fausto F13858 3515 Ulyssess Street NE $ 150.00 Minneapolis, MN 55418 10016 4007 MAIN ST Mariani, Marcea F13627 3222 39th Avenue South $ 150.00 Minneapolis, MN 55406 10028 4252 3RD ST Erickson, Adam F13458 45470 Hwy 65 $ 150.00 Nashwauk, MN 55769 10033 4258 2ND ST Zhou, Chen F13716 6293 Peony Lane $ 150.00 Maple Grove, MN 55311 10049 4524 MONROE ST Marsh, Terry F13545 948410 Koauka Loop 14K $ 150.00 Aiea, HI 96701 10051 4111 7TH ST Freeport Investments, Inc F13802 9637 Anderson Lakes Pkwy #324 $ 150.00 Eden Prairie, MN 55344 10058 4428 BENJAMIN ST I1-13 Property Minnesota LP F13193 1270 Eagan Industrial Rd #160 $ 150.00 Eagan, MN 55121 10065 2119 45TH AVE Sentyrz Jr., Walter F13656A 1612 2nd Street N.E. $ 150.00 Minneapolis, MN 55413 -1138 10082 1380 PIERCE TER Johnson, Ben F13900 9824 Northwood Avenue $ 150.00 Brooklyn Park, MN 55443 10094 4236 MONROE ST Koch, Ken F13883 23407 Painter Ave $ 150.00 Port Charlotte, FL 33954 10101 3900 CLEVELAND ST 3900 Cleveland, LLC F13807 4908 W. 69th St. $ 150.00 Edina, MN 55435 10110 4643 7TH ST Abdullahi, Ahmed F13489 4637 7th ST NE $ 150.00 Columbia Heights, MN 55421 09/15/2014 11:04 19 Page 1 List of Rental tic to Approve by AMAMILM ` OF UMD-E--EIA HUM a a U- E Un L -0 5'"T" City Council 2014 F I R E D E P A R T M E N T 825 41st Avenue NE e Columbia Heights, MN 55421 Inspections 763 - 706 -8156+ Fax 763 - 706 -8151 fireinspections @ci.columbia- heights.mn.us 10111 3722 HAYES ST RTO Investments F13719 6005 Wayzata Blvd Suite 100 $ 150.00 St Louis Park, MN 55416 10112 4216 JACKSON ST Maldonado, Nuvia F13637 51030 Deer Drive $ 150.00 Bruno, MN 55712 10114 1214 44TH AVE Marquette, Joel F13714 4300 Reservoir Blvd. N.E. $ 150.00 Columbia Heights, MN 55421 10123_FCC 5122 7TH ST Rudnitski, Kathy F13734 4618 4th Street N.E. $ 150.00 Columbia Heights, MN 55421 10133 4003 MAIN ST Dorko, Kenneth F13703 5072 Clearview St. NE $ 150.00 Fridley, MN 55421 10135 4427 MONROE ST MSRI F13761A 8300 N Mopac Expressway #200 $ 150.00 Austin, TX 78759 10140 -RY 3807 GAUVITTE ST Greenway, Arvella F13808 803 Thornton St SE $ 150.00 Minneapolis, MN 55414 10141 122144 1/2 AVE RP Investments LLC F13842B 1714 E. Hennepin Ave $ 150.00 Minneapolis, MN 55414 10151 4126 CLEVELAND ST Blood, Mary F13810 10900 177th Ct NW $ 150.00 Elk River, MN 55330 10154 4139 JEFFERSON ST Youdon,Pasang F13831 1310 Rice Creek Road $ 150.00 Fridley, MN 55432 10160 968 42ND AVE CEL Morton LLC F13817 1845 Stinson Parkway $ 150.00 Minneapolis, MN 55418 10163 4041 HAYES ST Bestland, Allen F13796 9893 Redwood St NW $ 150.00 Coon Rapids, MN 55433 09/15/2014 11:04 20 Page 2 List of Rental Lic to Approve by 0 UULUMBIA H"I"'I'An' City Council 2014 825 41st Avenue NE * Columbia Heights, MN 55421 e Inspections 763 - 706 -8156 & Fax 763 - 706 -8151 fireinspections @ci.columbia- heights.mn.us 10165 4632 6TH ST Sentyrz, Jr., Walter F13656 3316 Highcrest Rd NE $ 150.00 Minneapolis, MN 55418 10174 5106 7TH ST Nistler, Nicole F13820 5045 7th St NE $ 150.00 Columbia Heights, MN 55421 10185 4201 WASHINGTON ST New Summit Solutions, LLC F13800 17081 Creek Ridge Trail $ 150.00 Minnetonka, MN 55345 10191 4915 7TH ST Woods, James F13570 2571 Irene St. $ 150.00 Roseville, MN 55113 10204 FCC 3922 ARTHUR ST Williams, Jon F13825 16851 Potomac Street $ 150.00 Columbus, MN 55025 10206 3801 BUCHANAN ST Kulzer, Ruth F13813 706 1st St NW $ 150.00 Mandan, ND 58554 10210 4453 7TH ST Brickner, Rick F13721 6230 Hwy 65 NE #103 $ 150.00 Fridley, MN 55432 10218 999 41ST AVE Wasik, Thomas F13854 2605 NE 2nd Street NE $ 150.00 Minneapolis, MN 55418 10220 4950 MONROE ST Cavier, Michael F13753 516 Devonshire Drive $ 150.00 Young America, MN 55397 10224 4909 5TH ST Cel Manton, LLC F13818 1845 Stinson PKWY #102 $ 150.00 Minneapolis, MN 55418 10231 3827 RESERVOIR BLVD Parker, Jason F13816 N100 W16825 Revere Ln. $ 150.00 Germantown, WI 53022 10244 3923 MAIN ST Yesnes, Daniel F13717 14114 Canary LN $ 150.00 Minnetonka, MN 55345 09/15/2014 11:04 21 Page 3 10245 3815 VAN BUREN ST Allen, David F13685 4022 Monroe St $ 150.00 Columbia Heights, MN 55421 10248 1468 LINCOLN TER Lake, James F13823 4520 Wellington Lane N $ 150.00 Plymouth, MN 55442 10277 1415 43RD AVE Simonson, Eric & Alexis F13876 1417 43rd Ave $ 150.00 Columbia Heights, MN 55421 10279 1106 44TH AVE 4800 C Heights LLC F13847 4305 Monroe St NE $ 150.00 Columbia Heights, MN 55421 10280 41214TH ST Driver, Ken F13886 5614 Twin Lake Terrace $ 150.00 Crystal, MN 55429 10287 4242 2ND ST Peske, Richard F13733 5444 Colfax Ave S $ 150.00 Minneapolis, MN 55419 10290 790 PARKSIDE LN Heidelberger, David F13811 790 PARKSIDE LN NE $ 150.00 Columbia Heights, MN 55421 10308 838 40TH AVE Sawochka, Linda F13780 838 40th Avenue $ 150.00 Columbia Heights, MN 55421 10328 1070 GRANDVIEW CT Pederson, Krisanne F13789 433 Jersey Ave #1 $ 150.00 Jersey City, NJ 07302 10329 954 42ND AVE Farah, Abdiriashid F13812 120 E Hwy 13 # 207 $ 150.00 Burnsville, MN 55337 10332 4824 7TH ST Cerepak, Brian F13892 1515 Jefferson Street NE $ 150.00 Minneapolis, MN 55413 10338 4439 2ND ST Carson, Joel F13756 14315 Quince St NW $ 150.00 Andover, MN 55304 09/15/2014 11:04 22 Page 4 List of Rental Lic to Approve by 'OLUMBRA City Council 2014 825 41st Avenue NE w Columbia Heights, MN 55421 Inspections 763 - 706 -8156 * Fax 763- 706 -8151 fireinspections @ci.columbia- heights.mn.us 10341 4100 MONROE ST Richardson, Ed F13626 880 Bristol Court $ 150.00 Dixon, CA 95620 10348 1017 GOULD AVE Swanson, Troy F13804 3040 Casco Pt Rd $ 150.00 Wayzata, MN 55391 10360 5036 JACKSON ST Gongma, Passang F13682 9811 Fillmore St NE $ 150.00 Blaine, MN 55434 10391 1000 41ST AVE GSB, Properties, LLC F13882 1775 Selby Ave. #1 $ 150.00 St. Paul, MN 55104 12001 4002 RESERVOIR BLVD Huffman, Patrick F13853 4002 NE Reservoir Blvd $ 150.00 Columbia Heights, MN 55421 12026 1815 41ST AVE Swanson, Todd F13897 1815 41ST AVE NE $ 150.00 Columbia Heights, MN 55421 12030 1124 45TH AVE Lema, Luis F13822 1126 45th Ave $ 150.00 Columbia Heights, MN 55421 12036 1401PARKVIEW LN Bunay, Juan F13832 1401 PARKVIEW LN NE $ 150.00 Columbia Heights, MN 55421 12147 673 51ST AVE Olean, Greg F13803 673 51ST AVE NE $ 150.00 Columbia Heights, MN 55421 12153 3719 HAYES ST Urspringer, Albert F13797 3719 Hayes Street NE $ 150.00 Columbia Heights, MN 55421 12205 120142 1/2 AVE Odden, Robert F13815 120142-1/2 Avenue NE $ 150.00 Columbia Heights, MN 55421 20009 1348 44 1/2 AVE Seiffert, Mitchell F13798 521 7th St S. #119 $ 150.00 Minneapolis, MN 55415 09/15/2014 11:04 23 Page 5 20020 4545 FILLMORE ST Stauch, Leland F13821 1155 Khyber Lane NE $ 150.00 Columbia Heights, MN 55421 20023 939 42 1/2 AVE Grupa, Mark F13880 7117 Excelsior Way $ 150.00 St Louis Park, MN 55426 20031 4038 MADISON ST Sacta, Hector F13835 4038 Madison St : lower Lower $ 150.00 Columbia Heights, MN 55421 20077 4630 WASHINGTON ST Jirasek, Chad F13855 1201 49th Avenue NE $ 150.00 Columbia Heights, MN 55421 20078 4630 TAYLOR ST Jesser, Greg F13475 160 Crown Rd $ 150.00 Fridley, MN 55421 20105 3807 PIERCE ST Dela, Aren F13850 12550 Zest St $ 150.00 Blaine, MN 55449 20111 4028 CLEVELAND ST Christ, Dennis F13828 10984 228th St N $ 150.00 Scandia, MN 55073 20121 1204 CHEERY LN DH Properties F13311A 8555 1st Ave NW $ 150.00 Rice, MN 56367 20158 4000 CLEVELAND ST Coghill, Dee F13890 515 Lilac Street N.E. $ 150.00 Lino Lakes, MN 55014 20164 -NC 4000 HAYES ST Lysyj, Daria F13806 150 2nd Street N.E. #514 $ 150.00 Minneapolis, MN 55413 20199 5240 WASHINGTON ST Johnson, David F13684 254 Irving Ave N $ 150.00 Minneapolis, MN 55405 20299 4655 POLK ST Cooper, Barbara F13898 10923 Sumter Ave S $ 150.00 Bloomington, MN 55438 09/15/2014 11:04 24 Page 6 20300 4340 QUINCY ST Gromek, Thomas F13667 14279 209th Street North $ 150.00 Scandia, MN 55073 30011 4255 3RD ST Columbia Heights Apartments, LLC F13877 11417 Hastings Street N.E. $ 160.00 Blaine, MN 55449 30016 4322 3RD ST M.V.A. International F13524B 5100 Gamble Dr. #375 $ 165.00 St.Louis Park, MN 55416 30018 233 42ND AVE Timberlane Holdings, LLC F13801 21325 Queen Ct NW $ 410.00 Elk River, MN 55330 30023 4226 4TH ST Johnson, Ross F13773 7505 Langley Ave. NE $ 160.00 Otsego, MN 55301 30062 4650 JOHNSON ST Modell, Paul F13805 3441 Shore Drive $ 356.00 Excelsior, MN 55331 30101 4655 PIERCE ST TSPG 4655 Pierce Street, LLC F13885 PO Box 48446 $ 160.00 Coon Rapids, MN 55448 30108 3746 STINSON BLVD Modell, Paul F13805A 3441 Shore Drive $ 356.00 Excelsior, MN 55331 30128 4609 UNIVERSITY AVE 4609 Hansen Apartments, LLC F13783 632 157th Avenue NE $ 211.00 Ham Lake, MN 55304 30175 3806 STINSON BLVD Bryant, LLC F13884A 5065 Johnson Street N.E. $ 356.00 Columbia Heights, MN 55421 34003 4241 3RD ST Columbia Heights Apartments, LLC F13555 11417 Hastings Street N.E. $ 150.00 Blaine, MN 55449 34013 4210 QUINCY ST Terveer, Martin F13709 11405 72nd Street NE $ 150.00 Otsego, MN 55301 09/15/2014 11:04 25 Page 7 Total # of Licenses: 84 26 CITY COUNCIL LETTER Meeting of Sept 22, 2014 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: APPROVAL ITEM: REISSUE RENTAL BY: Gary Gorman BY LICENSE V ,� NO: DATE: Sept 9, 2014 DATE: ci _ \A-- �` The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against the following properties for failure to meet the requirements of the Property Maintenance Codes has been resolved. RECOMMENDED MOTION: Move to issue a rental - housing license to Brad Truong to operate the rental property located at 5005 7th Street N.E. in that the provisions of the Property Maintenance Code have been complied with. COUNCIL ACTION: 'r4] CITY COUNCIL LETTER Meeting of: September 22, 2014 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: PROFESSIONAL SERVICE AGREEMENT BY: Kevin Hansen BYi� FOR THE DESIGN OF A RIGHT TURN LANE ON DATE 9/18/14 DATE: �-�(i .� C� 49TH AVENUE AT TH 65 (CENTRAL AVENUE) Background: The City of Columbia Heights was awarded a 90/10 matching grant of $180,000 to construct a right turn lane on the west side 49�h Avenue. At the regular meeting on September 8`h, the Council authorized staff to seek proposals for Federal Aid submittals, preliminary and final design, and construction administration services to complete the project. Requests for proposals were sent to three firms. Three proposals were received in response to our request. The engineering service fees are as follows: Bolton & Menk $39,680 Kimley -Horn $49,980 SRF $84,134 Analysis /Conclusions: Two of the three proposals provided a work plan with similar hours and costs, while SRF provided a response substantially higher than the other two. To analyze this further, staff has reviewed each of the proposals and broken down the work effort proposed for each of the phases requested in the RFP. Those details by firm are as follows: Hours by Task Firm Design and Bidding Construction Total Hours Bolton & Menk 216 116 332 Kimley -Horn 269 134 403 SRF 470 384 854 Recommended Motion: Move to award the 49th Avenue Turn Lane Improvements, Municipal Project No.1415, to the consulting engineering firm of Bolton & Menk based upon their qualified, responsible proposal for a cost not -to- exceed $39,680 appropriated from Fund 402- 51415 -3050. COUNCIL ACTION: 28 CITY COUNCIL LETTER Meeting of. September 22, 2014 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: ( CITY MANAGER NO: PUBLIC WORKS ITEM: ADOPT RESOLUTION 2014 -67 BEING BY: Kevin Hansen BY,-,A` r A RESOLUTION ESTABLISHING AMOUNT OF DATE: 9/17/14 DATE: ci- lci_A`I CITY SHARE AND AMOUNT OF SPECIAL ASSESSMENTS ON PROJECTS TO BE LEVIED Consistent with Minnesota Statutes and City Code, the City Council annually adopts a resolution prior to the Special Assessment Public Hearing regarding costs to be borne by the City for public improvement projects. The resolution establishes the amount of the City share and the amount of the special assessments for projects to be levied against benefiting properties in the City of Columbia Heights. The purpose of the resolution is to advise the general public of costs to be incurred by the City versus costs to be incurred by benefiting property owners. Adoption of the resolution is done annually and staff considers this a routine matter in order to comply with State Statutes and the City Code. Staff recommends adoption of the attached resolution. City Project 1405 includes 38th Avenue from Main Street to 3rd Street, 39th Avenue from Central Avenue to Reservoir Boulevard, and Stinson Boulevard from Fairway Drive to 325' north of North Upland Crest with cost participation from the City of New Brighton for Stinson Boulevard. RECOMMENDED MOTION: Move to waive the reading of Resolution 2014 -67, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 2014 -67 being a resolution establishing amount of City share and amount of special assessments on projects to be levied. Attachment: Resolution 2014 -67 COUNCIL ACTION: 29 RESOLUTION NO. 2014 -67 BEING A RESOLUTION ESTABLISHING AMOUNT OF CITY SHARE AND AMOUNT OF SPECIAL ASESSMENTS ON PROJECTS TO BE LEVIED WHEREAS, the City Council of the City of Columbia Heights by motion on the 8ti day of September, 2014, ordered a special assessment hearing to levy the cost of improvements and; WHEREAS, the following projects will be specially assessed in October, 2014, and a portion of the costs may be borne by the City, NOW THEREFORE BE IT RESOLVED pursuant to Minnesota Statutes 429.061, and City Code 4.103, that the breakdown is as follows: PROJECT ESTIMATED CITY PORTION ASSESSED PORTION NEW BRIGHTON PORTION ESTIMATED TOTAL 2014 Street Rehabilitation - State Aid Overlays, $ 27,720 $ 80,810 $ 48,720 $157,250 Project 1405 2014 Street Rehabilitation - State Aid Overlays, Project 1405 $137,610 - -- - -- $137,610 State Aid, General, Capital, and Utility Funds Passed this 22"d day of September, 2014 Offered by: Seconded by: Roll Call: Katie Bruno City Clerk CITY OF COLUMBIA HEIGHTS I: Mayor Gary L. Peterson 30 CITY COUNCIL LETTER Meeting o£ September 22, 2014 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: APPROVE FINAL PAYMENT FOR 2014 BY: K. Hansen BY STATE AID STREETS OVERLAY, PROJECT NO. 1405 DATE: 9/22/2014 DATE: 1t -1 - \A"' Background: The contractor has completed the 2014 State Aid Streets Overlay project. The work consisted of street mill and overlay with related utility construction/replacement. Council also accepted an alternate for full depth reclamation and paving on Stinson Boulevard from Fairway Drive to north of North Upland Crest. All contract work has been completed. Analysis /Conclusions: Staff recommends final payment to Northwest Asphalt, Inc. and acceptance of the work. A copy of the Engineer's Report of Final Acceptance is attached. Recommended Motion: Move to accept the work for 2014 State Aid Streets Overlay, City Project No. 1405, and authorize final payment of $15,846.87 to Northwest Asphalt, Inc. of Shakopee, Minnesota. Attachments: Engineer's Report of Final Acceptance COUNCIL ACTION: 31 CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER'S REPORT OF FINAL ACCEPTANCE 2014 STATE AID STREETS OVERLAY PROJECT CITY PROJECT NUMBER 1405 September 17, 2014 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA This is to advise you that I have reviewed the work under contract to Northwest Asphalt, Inc. The work consisted of street mill and overlay with related utility construction/replacement. Council also accepted the alternate for full depth reclamation and paving on Stinson Blvd from Fairway Drive to north of North Upland Crest. The contractor has completed the project in accordance with the contract. It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE $ 339,701.07 CHANGE ORDERS $ 0.00 FINAL CONTRACT AMOUNT $ 339,701.07 FINAL WORK APPROVED $ 283,188.58 ALL PRIOR PAYMENTS ($ 267,341.71) BALANCE DUE $ 15,846.87 Sincerely, CITY OF COLUMBIA HEIGHTS Kevin R. Hansen City Engineer 32 CITY COUNCIL LETTER Meetinu of Sent 22.2014 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: License Department APPROVAL ITEM. License Agenda BY: Shelley Hanson DATE: NO: DATE: Sept. 17, 2014 BY�� 7 Attached is the business license agenda for the September 22, 2014 Council meeting. This agenda consists of applications for contractor licenses for 2014 and Peddler /Solicitor Licenses. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. Move to approve the items as listed on the business license agenda for September 22, 2014 as presented. COUNCIL ACTION: 33 TO CITY COUNCIL Sept 22, 2014 *Signed Waiver Form Accompanied Application BLDG *Santema Plumbing Inc *Airic's Htg. Zahler Htg & AC Twin Cities Sign Install *Total Air Inc Premier Htg & AC *Swenson Htg & AC *Northwest Htg & Cool *Westin PI & Htg *Freedom Htg & AC *Metro Htg & Cool Crosstown Signs 4407 Locke Ave SW, Cokato 2609 W. Highway 13, Burnsville 6429 W 218th St, Jordan 14333 Ural St NE, Ham Lake PO Box 17127, Mpls 128 70h St, Richfield 12723 320th Ave NW, Princeton 434 Taylor St, Anoka 15494 67h St, Becker 2500 Hwy 88, Mpls 255 Roselawn Ave E, Maplewood 16307 Aberdeen St, Ham Lake *Tarrah Hall for Window Concepts-month long lie. *Rick Brambrink for Window Concepts-month long lie. *Tom Salisbury for Window Concepts-month long lie. *Greg Dimartino for Window Concepts-month long lie. *Nicholas Hess for window Concepts-month long lie. *Roxanne seib for Window Concepts-month long lie. $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $100 $100 $100 $100 $100 $100 34 CITY COUNCIL LETTER AGENDA SECTION: CONSENT NO: ITEM: AUTHORIZE CAPITAL EQUIPMENT REPLACEMENT OF UNIT # 134 Meeting of. September 22, 2014 ORIGINATING DEPARTMENT: I CITY MANAGER PUBLIC WORKS BY: Kevin Hansen DATE: 9/17/2014 BY. �w DATE: Ck-�q4 Background: Existing Unit #134 is a Ford F -250 cargo van purchased in 2003 with a projected life expectancy of 10 years. This vehicle is powered by a gas engine and has a recorded mileage of 60,000. It is used primarily for transporting staff, tools, and materials to the Utility Department's different job sites. Vehicle maintenance and repair records indicate that $23,840 has been spent on Unit #134. The Vehicle Maintenance Supervisor has rated the condition of this vehicle as fair. The 2014 Utility Department Capital Equipment budget has allocated $33,100 for the replacement of Unit #134. Analysis /Conclusion: Public Works staff has carefully reviewed past, current, and projected use of Unit #134. A summary of those findings is as follows: The existing Utility Department Ford van is in fair operating condition. It would be an improved means of transporting Park Department employees and materials to and from work sites and should be considered for replacing another fleet vehicle. Staff recommends repurposing Unit #134 for use as a second line vehicle in the Park Department. Unit #134 would replace Park Department Unit #235, a 1996 Ford van with recorded mileage of 81,000. The body of Unit #235 is in poor condition. Staff recommends disposal of Unit #235 in a public auction and transfer of Unit #134 to the Park Department. State of Minnesota purchasing contract pricing is not available for transit cargo vans. Staff has obtained the following price quotes: Midway Ford $29,296 Wolf Motors $29,910 Boyer Ford $31,722 Recommended Motion: Move to authorize the replacement of Unit #134 and the purchase of one (1) new Ford 250 R2C Cargo Van Medium Roof from Midway Ford in the amount of $29,296. Funding shall be equally from the Sewer and Water Capital Equipment Replacement Fund, funds 432- 49499- 5150 and 433 - 49449 -5150. COUNCIL ACTION: 35 CITY COUNCIL LETTER AGENDA SECTION: CONSENT NO: ITEM: AUTHORIZE CAPITAL EQUIPMENT REPLACEMENT OF UNIT #234 Meeting of. September 22, 2014 ORIGINATING DEPARTMENT: I CITY MANAGER PUBLIC WORKS BY: Kevin Hansen DATE: 9/17/2014 BY`' `{ DATE: c�- \6k -�4 Background: Unit #234 is a 2006 Ford F -350 4x4 with a Western 8 foot snow plow. This vehicle currently has a recorded mileage of 38,000 and a life expectancy of 10 years. It is assigned to the Park foreman. The 2014 Park Department Capital Equipment budget has allocated $32,528 for the replacement of Unit #234. Analysis /Conclusion: Public Works staff has carefully reviewed past, current, and projected use of Unit #234. A summary of those findings is as follows: The existing truck is in good condition and should be considered for replacing another fleet vehicle. Staff recommends repurposing Unit #234 for use in the Streets Department. Unit #234 would replace Unit #221, a 1994 Chevy 4x4 with a recorded mileage of 83,000 that is in poor condition. Staff recommends disposal of Unit 4221 in a public auction and transfer of Unit #234 to the Streets Department. Recommended Motion: Move to authorize the replacement of Unit #234 and the purchase of one (1) new Ford F250 4x4 ($28,110) with a Western V -plow ($5,112) for a total of $33,222 from the State of Minnesota Purchasing contract. Funding shall come from the Parks Capital Equipment Replacement Fund 432 - 45200. 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RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2014 -66 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution Number 2014 -66 being a resolution of the City Council of the City of Columbia Heights declaring the property listed a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. COUNCIL ACTION: 45 RESOLUTION 2014 -66 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Oloj an Gonzalo (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 3865 Tyler Street N.E., Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on September 4, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: I a I \ F13 1 ► _ Z, K*Td WWI 1. That on July 24, 2014 an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 2. That on September 4, 2014 inspectors re- inspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on September 10, 2014 inspectors re- inspected the property and found that violations remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall clean out the gutters — vegetation growing in gutters. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 3865 Tyler Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. 46 ORDER OF COUNCIL 1. The property located at 3865 Tyler Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2014 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Katie Bruno City Clerk/Council Secretary 47 CITY COUNCIL LETTER Meeting of September 22, 2014 AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY Hearings Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY Revocation __ ° '' DATE: September 17, 2014 DATE: NO: 14 -68 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against rental properties at: 2014 -68 3931 Jackson Street N.E. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2014 -68, being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution Number 2014 -68, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. COUNCIL ACTION: 48 RESOLUTION 2014 -68 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Stephen Burson (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 3931 Jackson Street N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on September 5, 2014 of a public hearing to be held on September 22, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on or about July 15, 2014 inspection office staff sent a letter requesting the owner of the property to submit a rental license application and schedule a rental inspection for this property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on or about August 7, 2014 inspection office staff sent a reminder letter requesting the owner of the property to submit a rental license application and schedule a rental inspection for this property. The letter was mailed by regular mail to the owner at the address listed in the property records. 3. That on September 5, 2014 inspection office staff reviewed the property file and noted that the property owner failed to schedule a rental property inspection. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: a. Failure to schedule a rental property inspection. b. Failure to submit the $100 late fee. 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). 49 ORDER OF COUNCIL The rental license belonging to the License Holder described herein and identified by license number F13846 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this day of 2014 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Katie Bruno City Clerk/Council Secretary 50