HomeMy WebLinkAboutContract No. 2014-2582LO.. L E R MAINTENANCE AGREEMENT
2014
2582
CONTRACT TERM:
Company
Customer#
4 Year E 5 Year Other: Rate Locked for 5 years
Company
Customer#
New ❑ Renewal
City of Columbia Heights
MAKE/MODEL
•
7Address
Address
- -.,
Ave. NE.
Address 2
Address 2
Suite /Floor /Dept
Suite /Floor /Dept
City State Zip
City State Zip
Columbia Heights MN 55421
Contact Phone
Contact Phone
Joseph Kloiber 763 - 706 -3600
CONTRACT TERM:
❑
1 Year ❑ 2 Year ❑ 3 Year ❑
4 Year E 5 Year Other: Rate Locked for 5 years
EFFECTIVE DATE:
Install Date ❑
New ❑ Renewal
MAKE/MODEL
•
Lexmark M5155
❑ Annual Rate
$
B &W Copies Allowed
B &W Overage Charge
$
Color Copies Allowed
Color Overage Charge
$
❑ Quarterly Rate
$
B &W Copies Allowed
B &W Overage Charge
$
Color Copies Allowed
Color Overage Charge
$
❑� Monthly Rate
$
76.80 B &W Copies Allowed
8,000 B &W Overage Charge
$ 0.009600
Color Copies Allowed
Color Overage Charge
$
❑ Addtl. Charge
$
For
Supplies Included: E
Yes ❑ No Black Toner Q
Color Toner ❑
Staples Included: ❑
Yes ❑✓ No
Meter Contact
Phone Preferred Meter Method
Fax Preferred Meter Method
Email Address
Preferred Meter Method
Five year price lock, no shipping and handling fees. Monthly allowance for B &W copies to be reconciled on an annual basis
to determine overage /underage costs. In the event of an underage, Loffler will credit the difference
back to the City of
Special Instructions:
Columbia Heights
Please carefully review the Terms and Conditions on the second page and provide a customer signature
Revision 7/1/13
TERMS & CONDITIONS
Maintenance Services
During the term of this contract Loffler Companies, Inc will repair or replace according to the terms of this agreement any part of the
equipment which becomes unserviceable due to normal usage (other than consumable supplies, i.e. toner, image units). All parts
replaced will be furnished on an exchange basis and will be new, reconditioned, or used. All parts removed due to replacement will
become the property of Loffler Companies, Inc. Maintenance services provided by Loffler Companies, Inc. under this agreement do not
include the following:
A. Repair of damage not caused by vendor, including without limitation, damage resulting from accident, transportation neglect or
misuse, failure or fluctuation of electrical power, telephone equipment or communication lines failure, environmental conditions, or
acts of God.
B. Repairs made necessary because of service that was provided by persons other than vendor.
C. Exit trays, copy cabinet, removable cassettes, or other breakable items that are not related to the mechanical or electrical operation
of the equipment.
D. Repairs and /or service calls resulting from attachments not purchased and /or approved by Loffler Business Systems.
E. Network or IT triage related to IT infrastructure issues affecting the operation of the hardware device.
Performance of Maintenance Services
Maintenance services will be provided at the customer's place of business where the equipment is located during regular business
hours (8:00 a.m. — 5:00 p.m.) Monday through Friday, except holidays.
Charges
The maintenance charges for all maintenance agreements, i.e. annually, quarterly, monthly, will be payable by the customer in advance
with the overages billed in arrears. The relocation of equipment indicated on the face hereof may result in an increase of maintenance
charges or the termination of this agreement. The client will provide timely meter readings at the end of each billing period in response
to Loffler Companies faxlemail requests or contacted by telephone. If meter reads are not received in a timely manner, Loffler
Companies reserves the right to estimate the meter readings. The charges established in this agreement include payment for the
maintenance of the equipment and consumable supplies including black and color toner and developer, if indicated on the reverse side.
Paper and staples must be purchased separately by you. For the purpose of this agreement, an impression is defined as a one sided,
8.5 x 11 or smaller image on a single sheet of media. This agreement is based upon manufacturer stated yields: 6% coverage for black
toner and 20% coverage for color toners. We reserve the right to re- evaluate your toner usage during the term of this agreement. If
your average coverage exceeds these standards, you may be charged for additional toner cartridges required beyond that which your
annual impression usage dictates.
Customer Obligations
Customer agrees to provide a suitable place for use (including suitable electric service) as specified by the manufacturer. Customer to
provide 360 degree service access to equipment. Customer will provide a key operator for the equipment and make available operators
for instruction in use and care of the equipment.
Limitations
Loffler Companies, Inc. shall not be liable for failure to perform its obligations hereunder, and such failure to perform shall not constitute
a breach of this agreement when repair of the equipment is required as a result of accident, misuse, use of supplies or accessories that
do not meet manufacturer's standards, fire, flood, or other adverse conditions damaging the equipment at customer's premises. Loffler
Companies, Inc. shall not be liable for delay or failure to perform under this agreement for causes beyond its reasonable control for the
period of time that such causes are enduring. Additionally, Loffler Companies, Inc. shall not be responsible or liable for any
circumstances occurring due to the failure of any equipment or accessories covered under this agreement.
Term
This agreement will become effective as of the effective date indicated on the reverse side and is a non - cancelable contract. This
agreement will be automatically renewed at the prevailing rates at the time of expiration unless canceled in writing thirty (30) days prior
to the expiration of the agreement. Maintenance agreement rates may be subject to an annual rate adjustment. Loffler Companies, Inc.
may terminate this agreement upon written notice prior to any renewals.
Entire Agreement/Applicable Law
This agreement constitutes the entire agreement between Loffler Companies, Inc. and the customer and supersedes any previous
agreements between Loffler Companies, Inc. and the customer with respect to services to the equipment. This agreement shall be
interpreted and continued in accordance with the law of the State of Minnesota and the parties hereby consent to the personal
jurisdiction of any state or federal court having appropriate subject matter jurisdiction located within the State of Minnesota.
Customer Signature %� s
Loffler Companies Representative
Loffler Companies Officer Approval
Revision 7/1/13
Signature
Revision 7/1/13
7
Print Customer Name
Loffler Company Acceptance Date
Time
Date
TERMS & CONDITIONS
Maintenance Services
During the term of this contract Loffler Companies, Inc will repair or replace according to the terms of this agreement any part of the
equipment which becomes unserviceable due to normal usage (other than consumable supplies, i.e toner, image units). All parts
replaced will be furnished on an exchange basis and will be new, reconditioned. or used All parts removed due to replacement will
become the property of Loffler Companies. Inc. Maintenance services provided by Loffler Companies. Inc. under this agreement do not
include the following:
A. Repair of damage not caused by vendor, including without limitation, damage resulting from accident, transportation neglect or
misuse, failure or fluctuation of electrical power, telephone equipment or communication lines failure, environmental conditions. or
acts of God.
B. Repairs made necessary because of service that was provided by persons other than vendor.
C. Exit trays, copy cabinet, removable cassettes, or other breakable items that are not related to the mechanical or electrcal operation
of the equipment.
D. Repairs and /or service calls resulting from attachments not purchased and /or approved by Loffler Business Systems.
E Network or IT triage related to IT infrastructure issues affecting the operation of the hardware device.
Performance of Maintenance Services
Maintenance services will be provided at the customer's place of business where the equipment is located during regular business
hours (8:00 a.m. — 5:00 p.m.) Monday through Friday, except holidays.
Charges
The maintenance charges for all maintenance agreements, i.e. annually, quarterly, monthly, will be payable by the customer in advance
with the overages billed in arrears. The relocation of equipment indicated on the face hereof may result in an increase of maintenance
charges or the termination of this agreement. The client will provide timely meter readings at the end of each billing period in response
to Loffler Companies fax/email requests or contacted by telephone. If meter reads are not received in a timely manner, Loffler
Companies reserves the right to estimate the meter readings. The charges established in this agreement include payment for the
maintenance of the equipment and consumable supp ies including black and color toner and developer, if indicated on the reverse side.
Paper and staples must be purchased separately by you For the purpose of this agreement, an impression is defined as a one sided,
8.5 x 11 or smaller image on a single sheet of media. This agreement is based upon manufacturer stated yields: 6% coverage for black
toner and 20% coverage for color toners. We reserve the right to re- evaluaie your toner usage during the term of this agreement. If
your average coverage exceeds these standards, you may be charged for additional toner cartridges required beyond that which your
annual impression usage dictates
Customer Obligations
Customer agrees to provide a suitable place for use (including suitable electric service) as specified by the manufacturer. Customer to
provide 360 degree service access to equipment. Customer will provide a key operator for the equipment and make available operators
for instruction in use and care of the equipment.
Limitations
Loffler Companies, Inc. shall not be liable for failure to perform its obligations hereunder, and such failure to perform shall not constitute
a breach of this agreement when repair of the equipment is required as a result of accident, misuse, use of supplies or accessories that
do not meet manufacturer's standards. fire, flood, or other adverse conditions damaging the equipment at customer's premises. Loffler
Companies, Inc. shall not be liable for delay or failure to perform under this agreement for causes beyond its reasonable control for the
period of time that such causes are enduring. Additionally, Loffler Companies, Inc. shall not be responsible or liable for any
circumstances occurring due to the failure of any equipment or accessories covered under this agreement.
Term
This agreement will become effective as of the effective date indicated on the reverse side and is a non - cancelable contract. This
agreement will be automatically renewed at the prevailing rates at the time of expiration unless canceled in writing thirty (30) days prior
to the expiration of the agreement. Maintenance agreement rates may be subject to an annual rate adjustment. Loffler Companies, Inc.
may terminate this agreement upon written notice prior to any renewals.
Entire A r ement/A licabtg Law
This agreement constitutes t e entire agreement between Loffier Companies, Inc. and the customer and supersedes any previous
agreements between Loffler Companies, Inc. and the customer with respect to services to the equipment. This agreement shall be
interpreted and continued in accordance with the law of the State of Minnesota and the parties hereby consent to the personal
jurisdiction of any state or federal court having appropriate subject matter jurisdiction located within the State of Minnesota.
Customer Signature Print Customer Name / 22 P
Loffler Companies Representative 4z Loffler Company Acceptance Date
Loffler Companies Officer Approval
Signature Time Date
Revision 711/13
Revision 7/1/13