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Home My WebLink About08-25-2014 Regular MeetingCITY OF COLUMBIA HEIGHTS Mayor Gary L. Peterson 590 40'h Avenue NE, Columbia Heights, MN 55421-3878 (763)706 -3600 TDD (763) 706 -3692 Councilmembers Visit our website at: www.ci.columbia- heights.mn.us Robert A. Williams Bruce Na vrocki Tommera Diehm Donna Schmitt City Manaeer Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday August 25, 2014 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only) 1.CALL TO ORDER 2.ROLL CALL 1INVOCATION Invocation provided by Bob Lyndes, Crest View Senior Community. 4.PLEDGE OF ALLEGIANCE 5.ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Introduction of Assistant Community Development Director, Loren Wickham. 7.CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Arwrove Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of August 11, 2014. pg. 4 MOTION: Move to approve the minutes of the Special Council meeting of August 15, 2014. Pg. 11 B. Anaroval of the attached list of rental housing licenses pg. 12 MOTION: Move to approve the items listed for rental housing license applications for August 25, 2014 in that they have met the requirements of the Property Maintenance Code. C. Consideration of Resolution 2014 -64, authorizing the sale of 4647 Polk Street NE to the pg. 23 Economic Development Authority VEDA) for the purpose of reconveyance to the Buyer. MOTION: Move to waive the reading of Resolution No. 2014 -64 there being ample copies available to the public. City Council Agenda Monday, August 25, 2014 Page 2 of 3 MOTION: Move to adopt Resolution No. 2014 -64 being a resolution authorizing the sale of 4647 Polk Street NE to the Economic Development Authority (EDA) for the purpose of reconveyance to the Buyer. D. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for August 25, 2014, as presented. E. Schedule Meeting for September 30, 2014 with Columbia Heights School Board to discuss ballot questions. MOTION: Move to schedule joint meeting with the Columbia Heights School Board on September 30, 2014 at 6:00 PM at the District Community Room, 1440 491h Ave NE. F. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 153461 through 153629 in the amount of $740,717.03. MOTION: Move to approve the Consent Agenda items. 8. PUBLIC HEARINGS A. Adopt Resolution 2014 -62, 4001 University Avenue NE being a declaration of nuisance and abatement of violations within the City of Columbia Heights. MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2014 -62, there being ample copies available to the public. MOTION: Move to adopt Resolution Number 2014 -62, being a resolution of the City Council of the City of Columbia Heights declaring the property listed a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. B. Adopt Resolutions 2014 -63, 678 40th Avenue N.E., being a Resolution of the City Council of the City of Columbia Heights approving rental license revocation for failure to meet the requirements of the Property Maintenance Codes. MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers 2014 -63, being ample copies available to the public. MOTION: Move to adopt Resolution Number 2014 -63, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1. Adopt Resolution No. 2014 -61 authorizing the he City Manager to enter into a cooperative purchasing program contract with the Houston - Galveston Area Council. City Council Agenda Monday, August 25, 2014 Page 3 of 3 MOTION: Move to waive the reading of Resolution No. 2014 -61 there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2014 -61 authorizing the City Manager to enter into a cooperative purchasing program contract with the Houston- Galveston Area Council. B. Bid Considerations C. New Business and Reports 10. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 11. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his /her name and address for the record. I : 1 ! 11�►`lulll►`Y�iY 1 4 �50 Walt Fe st, City Manager OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING AUGUST 11, 2014 THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON MONDAY AUGUST 11, 2014 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA 1. CALL TO ORDER The meeting was called to order by Mayor Peterson at 7:02 PM. 2. ROLL CALL Present: Councilmembers Schmitt, Williams, Diehm, Nawrocki, Mayor Peterson Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Katie Bruno, Council Secretary; Kevin Hansen, Director of Public Works; Joe Kloiber, Finance Director; Renee Dougherty, Library Director 3. INVOCATION Dan Thompson from Heights Church provided the invocation. 4. PLEDGE OF ALLEGIANCE - Recited 5. ADDITIONS /DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS 1. A proclamation declaring October 2014 as Domestic Violence Awareness Month. Mayor Peterson read the proclamation in its entirety. 2. Recognition of Library Volunteers. Bethany Grabow, Children's Librarian reported that over 800 children and teenagers registered for the summer reading program. The participants were mentored by eleven teen volunteers. Two volunteers assisted with the Read Dog program, and there were nine Teen Advisory Board Members. Five of the ten volunteers were present at the meeting. Mayor Peterson thanked the volunteers for their service. 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) Councilmember Nawrocki requested items C and E be removed for discussion. Page 2 of 7 A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of July 28, 2014. B. Accept Board and Commission Meeting Minutes MOTION: Move to approve the minutes of the EDA meeting of July 28, 2014 MOTION: Move to approve the minutes of the Library Board meeting of July 2, 2014 C. Adopt Resolution 2014 -59 Aceeptink the Feasibility Report for Storm Drainage Improvements MOTION: Move to waive the reading of Resolution 2014 -59, there being ample copies available for the public. MOTION: Move to adopt Resolution 2014 -59, being a resolution accepting the Feasibility Report for Storm Drainage Improvements, 43rd to 45th Avenues, Arthur to Benjamin Streets, D. Approve Change Order No, 2 For 2014 Miscellaneous Utility Repairs and Installations Project 1411 MOTION: Move to authorize Contract Change Order No. 2 for City Project No. 1411 to Interstate Removal Co. of Forest Lake, Minnesota in the amount of $15,930 for a new contract amount of $164,718. E. Rehab Of The Uater Tower MOTION: Authorize staff to seek proposals for engineering services for the rehabilitation of the city water tower. F. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for July 28, 2014 as presented. G. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 153298 through 153460 in the amount of $ 1,012,735.70. Motion by Councilmember Nawrocki, seconded by Councilmember Williams to approve Consent Agenda items AB,D,F,G. Motion passed unanimously. The following items were discussed: C. Adopt Resolution 2014 -59 Accepting the Feasibility Report for Storn2 Drainage Improvements Public Works Director Kevin Hansen reported that a petition was received related to storm water improvements. The petition requested looking at solutions and alternatives prior to looking at a Public Improvement Hearing. Creating and maintaining rain gardens in the rear yards of properties would be the most economical and practical approach to redirect and retain storm water runoff. If "upstream" residents support the installation of rain gardens, smaller retention basins, if any, could be constructed in the rear yards of the southerly properties. Staff proposes a 2 -stage approach to address area flooding. Initially rain gardens would be installed on upstream properties in cooperation with property owners. Page 3 of 7 Depending on the success of the gardens, stage 2 would involve sizing and constructing bioinfiltration basin(s) near the southern properties with a connection to the storm system. Councilmember Nawrocki questioned the estimated costs associated with the proposed plans. Director Hansen responded that installation of rain gardens typically costs between $5,000 and $10,000 each, and the larger basins cost estimate is between $150,000 and $200,000. Councilmember Diehm thanked Director Hansen, and reported she is in favor of the planned approach. Motion by Councilnember Diehm, seconded by Councilmember Williams to waive the reading of Resolution 2014 -59, there being ample copies available for the public. Motion passed unanimously. Motion by Councilmember Diehm, seconded by Councilmember Williams to adopt Resolution 2014 -59, being a resolution accepting the Feasibility Report for Storm Drainage Improvements, 43rd to 45th Avenues, Arthur to Benjamin Streets. Motion passed unanimously. E. Rehab Of The Water Tower Director of Public Works Kevin Hansen reported the City's water tower located at 4700 Stinson Blvd. is in need of a complete repainting / repoating, as well as a few structural repairs. The project is anticipated to take about 3 -5 months, and the cost estimate is $550,000. Mayor Peterson stated he would like to see pricing options for adding a design on the water tower representing Columbia Heights pride. Motion by Councilmember Williams, seconded by Councilnernber Nawrocki to authorize staff to seek proposals for engineering services for the rehabilitation of the city water tower. Motion passed unanimously. 8. PUBLIC HEARINGS None 9. ITEMS FOR CONSEDERATION A. Other Ordinances and Resolutions 1. Reconsideration of Ordinance No. 1615. City Attorney Jim Hoeft reported a referendum petition to repeal ordinance 1615 was received. This petition has more than the required 1,010 signatures from registered voters in the City, and prevents the ordinance from going into operation. It is required the Council reconsider the matter of the proposed bond sale. If the City Council acts to reaffirm the bond sale, they must call for the matter to be placed on the ballot as a referendum question to be decided at the upcoming general election on November 4`h, 2014 Councilmember Nawrocki referenced a recent "letter to the editor" stating that he is opposed to the content and the deadline of August 8`h for withdraw of signatures. Nawrocki noted that the petition was clear in explaining the purpose, and suggested all signatures should be considered. Attorney Hoeft reminded Councilmember Nawrocki that this letter did not originate from the City. Motion by Councilmember Williams, seconded by Councilmember Schmitt to waive the reading of Ordinance No. 1615, there being ample copies available to the public. Motion passed unanimously. Nile Harper — 1437 Glacier Lane requested the Council strongly consider reaffirming their original action, and place the question on the November ballot. Mr. Harper reported that the Columbia Page 4 of 7 Heights Library Task Force is prepared to encourage residents to vote favorably on the item. Mr. Harper reported that while he is not a resident of Columbia Heights, he is part of the library community. Daniel Honigs — 4762 Stinson Blvd. reported he feels he was misled when approached by a petitioner, and did call the City Clerk to request his name be removed from the petition. Bob Odden — 1201 42 '/2 Ave NE stated he takes offense with the Library Task Force implying residents were misinformed. Tim Utz — 4141 Stinson Blvd, stated that he is a member of the Charter Commission, and the commission has been discussing this at great lengths. Mr. Utz reported that the charter allows for the petition process, and many of the residents have indicated that they want the right to vote on the item. Charlotte Zarich - 445 6th St NE stated that the next generation of residents is in need of a new library, with computers, and better space for the children's area. Gregory Sloat — 4731 6th St NE stated that he feels the issue is not about whether the City needs a new library; such a large scope project should be decided by the voters. Councilmember Nawrocki expressed concern with the additional cost to taxpayers to pay for a new library; as the Public Safety Center and Liquor Stores are still being paid for. Nawrocki stated that Columbia Heights residents are paying higher property taxes than other cities in the county. Councilmember Schmitt reported that the Columbia Heights Library has served the community well, and has been slated for reconstruction since 1999. Schmitt reminded the community that the construction plans are modest, not as elaborate as some in neighboring communities. Councilmember Diehm reported that she stands by the decision of the council, and believes in the representative form of government. Diehm expressed disappointment in the possible misinformation shared through the process. Councilmember Williams agreed with the resident who sees a need for investment in the future generations of Columbia Heights. Williams stated that he thinks a library will be a great addition to the City. Mayor Peterson stated that Columbia Heights has been improving over the years, and sees the library as continued progress. Motion by Councilmember Williams, seconded by Councilmember Schmitt to reaffirm the adoption of Ordinance No. 1615, being an Ordinance providingfor the issuance and sale of General Obligation Library Bonds, Series 2014A, in the maximum aggregate principal amount of $7,000, 000, and to call for the question to be included on the ballot of the general election scheduled for November 4, 2014. Motion passed unanimously. A. Bid Considerations None Page 5 of 7 B. New Business and Reports None 10. ADMINISTRATIVE REPORTS Report of the City Manager City Manager Fehst reminded residents of the Primary Election August 12th. It was reported that the Canvass of the Primary Election results would take place on Friday, August 15th at 4:30 pm. Motion by Councilmember Nawrocki, seconded by Councilmember Schmitt to schedule the Canvass of the Primary Election results on Friday, August 15`h at 4:30 pm. Motion passed unanimously. Manger Fehst reported that he met with Congressman Keith Ellison, along with Mayor Peterson, Councilmember Schmitt, and Joe Hogeboom. It was reported that HUD is working on the City's behalf regarding the transfer to Aeon Corporation. Mr. Ellison expressed interest in working with the City's various diverse communities. It was reported that 53 block parties were registered for National Night Out; and 660 pounds of food was collected for SACA. Cone with a Cop is scheduled for August 181h from 4:00 pm- 5:00 pm at Dairy Queen. It was reported that the NE Business Center is going to a Sheriff sale and Schuett Company has expressed some interest in a housing project. Councilmember Nawrocki requested information explaining the various utility rates in the City. Councilmember Nawrocki asked for an update regarding the building on 40th Ave and University. City Manager Fehst reported that there is a list of requirements for the contractor to complete. Councilmember Nawrocki asked for an update on 666 40th Ave NE. Manger Fehst stated that the City will likely initiate condemnation proceedings. Councilmember Nawrocki referenced a letter received regarding changing the use of the building at 556 40th Ave NE. Manager Fehst suggested that the item would need to submit an application to the Planning Commission. Councilmember Nawrocki referenced a letter received regarding the elevator maintenance at Heights Manor. Manager Fehst stated that the elevator is need of required maintenance, and that will include shutting down the only elevator on site. Manager Fehst reported that the Fire Department and Police Department are aware, and indicated they are able to provide needed services to the building. Nawrocki; who is a board member, indicated the elevator will be operational after three days. Report of the City Attorney Nothing to report. 11. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his /her name and address for the record. Gregory Sloat - 4731 6th St NE questioned who will be drafting the language for the ballot question regarding Ordinance No. 1615. Manager Fehst responded that the City Attorney will do so. Councilmember Nawrocki suggested the City confirm with the League of Minnesota Cities whether there are limitations of use of city funds. Page 6 of 7 Manager Fehst noted the City's sole responsibility is to provide objective language. Bob Odden — 1201 42 '/ Ave NE suggested it would be beneficial to know what the final cost of the library project is prior to the election. Manager Fehst stated the current language states "up to $7,000,000." Manager Fehst clarified that the majority of Columbia Heights residents pay some of the lowest property taxes in the seven county area. The average increase to property taxes for a mediam valued home would be just under $60.00 annually if the library question is passed. Catherine Vesley - 5135 Matterhorn Dr. reported that there are grants available for community libraries; especially in the area of technology grants. David & Beverly Knapp — 5011 Monroe reported that they had frozen water pipes this winter while they were out of town. Ms. Knapp explained that because the main is located on the opposite side of the street, it made thawing more difficult, and attempts by a plumber were unsuccessful. Ms. Knapp reported they were without water for 7 Ih weeks. Director of Public Works Hansen explained that responsibility lies on the homeowner from the main to the property. The Knapp's asked the council to reconsider their policy on limitations for reimbursement. Councilmember Nawrocki suggested the council discuss this at an upcoming worksession. Malcom Watson — 1717 49th Ave NE reported that the Columbia Heights Kiwanas Club will be selling Colorado peaches August 19th form 9:00 am - 6:00 pm. Mr. Watson commented that the landscaping at the library looks very nice. He also suggested the council consider requesting quotes for installing a new sub -floor at the library. Mayor Peterson announced a pancake breakfast will be held at the Light House on August 15th Residents were encouraged to do a random act of kindness and to remember our servicemen and women. 12. ADJOURNMENT Meeting adjourned at 8:41 pm Respectively Submitted: Katie Bruno, City Clerk/Council Secretary Page 7 of 7 •' +• WHEREAS, the City Council received a petition requesting an Area Storm Water Study be conducted in the area north of 43rd Avenue between Benjamin and Arthur Streets, and WHEREAS, pursuant to Resolution No. 2013 -116, a report has been prepared by the City Engineer with reference to the Area Storm Water Study, and the following drainage area beginning at 45th Avenue between Arthur and Benjamin Streets, and extending to 43rd Avenue, and WHEREAS, the report provides information regarding whether the proposed project is feasible, necessary and cost - effective, and •. - • CITTCUITICIL OF • MINNESOTA The Feasibility Report is hereby accepted and received by the City Council of Columbia Heights on August 11, 2014. 10 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING AUGUST 15, 2014 THE FOLLOWING ARE THE MINUTES FOR THE SPECIAL MEETING OF THE CITY COUNCIL HELD AT 4:30 PM ON FRIDAY AUGUST 15, 2014 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40 ?H AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA 1. CALL TO ORDER The meeting was called to order by Mayor Peterson at 4:30 PM. 2, ROLL CALL Present: Councilmembers Schmitt, Diehm, Nawrocki, Mayor Peterson Also Present: Katie Bruno, Council Secretary 3. PLEDGE OF ALLEGIANCE — recited 4. ADOPT RESOLUTION NO. 2014-60, CANVASSING PRIMARY ELECTION RETURNS OF AUGUST 12, 2014. Motion by Councilmember Schmitt, seconded by Councilmember Nawrocki to waive the reading of Resolution 2014 -60, there being ample copies available to the general public. Motion by Councilmember Schmitt, seconded by Councilmember Nawrocki to adopt Resolution No. 2014 -60, being a Resolution Canvassing Municipal Primary Election Returns and approve the signing of the Abstract. Motion passed unanimously. 12. ADJOURNMENT The meeting adjourned at 4:34 PM Respectively Submitted, Katie Bruno, Council Secretary if CITY COUNCIL LETTER Meeting of August 25, 2014 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: APPROVAL ITEM: Rental Housing BY: Gary Gorman BY: / % Licenses NO: DATE: August 18, 2014 DATE: Approval of attached list of rental housing applications. RECOMMENDED MOTION: Move to approve the items listed for rental housing license applications for August 25, 2014 in that they have met the requirements of the Property Maintenance Code. COUNCIL ACTION: 12 825 41st Avenue NE # Columbia Heights, MN 55421 a Inspections 763- 706 -8156. Fax 763- 706 -8151 . fireinspections@ci .columbia - heights.mn.us 10000 4528 MADISON ST Olson, Anthony F13723 549 Cheri LN NE $ 150.00 Fridley, MN 55421 10012 3945 MAIN ST Nelsen, Eric F13759 7401 Minnetonka Blvd. $ 150.00 St. Louis Park, MN 55426 10022 4144 6TH ST Fairfield Investments F13763 9637 Anderson Lakes Pkwy #324 $ 150.00 Eden Prairie, MN 55344 10043 4555 WASHINGTON ST Alarcon, Laura F13584 4546 Jefferson Street $ 150.00 Columbia Heights, MN 55421 10053 4047 6TH ST Hodgman, David F13762 331 Naegele AVE $ 150.00 Columbia Heights, MN 55421 10062 4217 QUINCY ST Ludwig, Robert F13484 1149 Pond Curve $ 150.00 Waconia, MN 55387 10072_FCC 215 44TH AVE Major, Oliver F13619 2163 119th Avenue NE $ 150.00 Blaine, MN 55449 -5442 10073 3912 TYLER ST Main Street Renewal LLC F13761 8300 N Mopac Expressway #200 $ 150.00 Austin, TX 78759 10084 808 49 1/2 AVE Larsen, Jeffrey F13760 1309 Bucher Ave $ 150.00 Shoreview, MN 55126 10108 3906 TYLER ST Kuchta, Ben F13790 3116 W Calhoun Blvd $ 150.00 Minneapolis, MN 55416 10109 50140TH AVE Risk, Cathy F13677 4063 146th Ave NE $ 150.00 Ham Lake, MN 55304 10115 5118 4TH ST Doran, Kiko F13589 10 Archibald Terrace2nd Floor $ 150.00 Kearny, NJ 07032 08/18/2014 09:13 13 page 1 825 41st Avenue NE a Columbia Heights, MN 55421 a Inspections 763 -706 -8156 a Fax 763 - 706 -8151 a flreinspections @ci.columbia- heights.mn.us 10118 4205 JEFFERSON ST Main Street Renewal LLC F13689 8300 N Mopac Expressway $ 150.00 Austin, TX 78759 10119 -RY 337 JOLLY LN Rasmussen, Christopher F13501 5903 Osage Street $ 150.00 Berwyn Heights, MD 20740 10124 3800 JACKSON ST 3800 Jackson St NE, LLC F13688 3321 Belden Drive $ 150.00 St Anthony, MN 55418 10127 2215 45TH AVE Kamran, Vivek F13512 464 Lake Wabasso St. $ 150.00 Shoreview, MN 55126 10139 -206 101141ST AVE Byers, Constantina F13737 999 41st Avenue NE #321 $ 150.00 Columbia Heights, MN 55421 10148 4725 6TH ST Altmann, Daniel F13355 6125 Forestview Ln. N. $ 150.00 Plymouth, MN 55442 10167 3805 JACKSON ST Webb, William F13776 671 13th Ave NW $ 150.00 New Brighton, MN 55112 10173 4029 RESERVOIR BLVD Lawrence, Diane F13747 5301 Quebec Avenue N. $ 150.00 New Hope, MN 55428 10181 -RY 332 ORENDORFF WAY Bowman, Alyson F13764 1688 Mississippi River Blvd S $ 150.00 St. Paul, MN 55116 10182 4328 6TH ST Gurewitz, Michael F13536 PO Box 46201 $ 150.00 Plymouth, MN 55446 10192 3911 VAN BUREN ST Equitron Holdings, LLC F13775 3328 Lake St $ 150.00 Minneapolis, MN 55406 10194 3725 TYLER ST Letourneau, Nicolas F13787 6441 Polaris Ln $ 150.00 Maple Grove, MN 55369 08/18/2014 09:13 14 Page 2 825 41st Avenue NE a Columbia Heights, MN 55421 « Inspections 763- 706 -8156 a Fax 763 -706 -8151 o fireinspections @ci.columbia- heights.mn.us 10205 3942 POLK ST I1-12 Property Illinois, LP F13769A 1270 Eagan Industrial Road #160 $ 150.00 Eagan, MN 55121 10207 657 47TH AVE Bui, Thanh F13644 5625 Bay Meadow Trail $ 150.00 Portage, MI 49024 10214 1843 39TH AVE Rowe, Jason F13707 18573 Tristram Way $ 150.00 Eden Prairie, MN 55346 10222 999 41ST AVE Bednarski, Russell F13793 2114 - 4th Street N E $ 150.00 Minneapolis, MN 55418 10228 4749 5TH ST Cel Monton, LLC F13548 1845 Stinson PKWY #102 $ 150.00 Minneapolis, MN 55418 10230 4038 2ND ST Reynolds Property Managements, LLC F13554 6941 Glenview Ln. $ 150.00 Lino Lakes, MN 55014 10238 3916 2ND ST Gallagher, Jose F13675 3516 Astoria Court $ 150.00 Kensignton, MD 20895 10261 3972 TYLER ST Rombalski, Jason F13744 1500 Toledo Ave. N. $ 150.00 Golden Valley, MN 55422 10278 4440 JEFFERSON ST Clark, Sandra F13517 5363 CLIFTON DR $ 150.00 Moundsview, MN 55112 10284 4922 TYLER ST Whitney, Erica F13732 159 Oakwood Drive $ 150.00 New Brighton, MN 55112 10317 5006 6TH ST Singel, Dan F13621 938 Dawn Ave $ 150.00 Shoreview, MN 55126 10318 3802 2ND ST Smith, Steve F13661 17104 108th St NW #156 $ 150.00 South Haven, MN 55382 08/18/2014 09:13 15 Page 3 825 41st Avenue NE t Columbia Heights, MN 55421 & Inspections 763- 706 -8156 e Fax 763 - 706 -8151 o fireinspections @ci.columbia- heights.mn.us 10324 -RY 562 HUSET PKWY Yadeta, Dandi F13742 820 Martha Lake Ct $ 150.00 Shoreview, MN 55126 10385 1030 POLK PL I1-12 Property Illinois, LP F13769 1270 Eagan Industrial Rd #160 $ 150.00 Eagan, MN 55121 10415 4256 MADISON ST Koury, Kristine F13750 9354 McIntosh Rd $ 150.00 Woodbury, MN 55125 10419 3812 HAYES ST Kaplan, Casey F13741 1550 2nd Street SW $ 150.00 New Brighton, MN 55112 10420 4357 4TH ST Bezdicek, Adam F13740 3445 42nd Avenue S $ 150.00 Minneapolis, MN 55406 10422 3919 ULYSSES ST Sundae, Laxman F13745 2055 128th St W $ 150.00 Rosemount, MN 55068 12010 4613 TAYLOR ST Thoreson, Steven F13711 4615 Taylor Street $ 150.00 Columbia Heights, MN 55421 12013 5228 4TH ST Arcos- Martinez, Carlos F13770 5228 4th Street N.E. $ 150.00 Columbia Heights, MN 55421 12014 3948 3RD ST Field, Alma F13727 3952 3rd Street NE $ 150.00 Columbia Heights, MN 55421 12018 1091 POLK CIR Small, Stephanie F13739 1091 Polk Circle $ 150.00 Columbia Heights, MN 55421 12032 3804 3RD ST Hozempa, Mike F13436 7351 256th Street $ 150.00 Wyoming, MN 55092 -8340 12033 4906 TYLER ST Parkash, Om F13766 1932 S Village Dr SE $ 150.00 Rochester, MN 55904 08/18/2014 09:13 16 Page 4 12050 1127 CHEERY LN Mills, Kathleen F13696 1127 NE Cheery Lane $ 150.00 Columbia Heights, MN 55421 12073 4909 JACKSON ST Westman, William F13522 4909 NE Jackson Street $ 150.00 Columbia Heights, MN 55421 12079 4601 TAYLOR ST Corbett, Chad F13712 4603 Taylor Street NE $ 150.00 Columbia Heights, MN 55421 12115 1057 POLK PL Rogers, Linda F13713 1057 Polk Place $ 150.00 Columbia Heights, MN 55421 12124 5007 JACKSON ST Ochoa, Luis F13579 5007 Jackson Street NE $ 150.00 Columbia Heights, MN 55421 12136 1214 43 1/2 AVE Sandsness, Patsy F13706 1216 43 -1/2 Avenue NE $ 150.00 Columbia Heights, MN 55421 12165 4648 TAYLOR ST Ranweiler, John F13724 4648 Taylor Street NE Up $ 150.00 Columbia Heights, MN 55421 12173 1237 43 1/2 AVE Sieger, Martin F13774 1239 43 -1/2 Avenue NE $ 150.00 Columbia Heights, MN 55421 12185 1043 POLK PL Sturdevant, Joseph F13728 6182 Heather Circle $ 150.00 Fridley, MN 55432 12223 4935 TYLER ST Pham, Laura F13757 1005 Lincoln Terrace $ 150.00 Columbia Heights, MN 55421 20007 4636 TAYLOR ST Vandeveer, Robert F13649 1052 93rd Lane $ 150.00 Coon Rapids, MN 55433 20010 4636 WASHINGTON ST DaCosta, Ernest F13599 268 Balfour Ave $ 150.00 Winnipeg Manitoba CAN, CN R3L 1N6 08/18/2014 09:13 17 Page 5 825 41st Avenue NE t Columbia Heights, MN 5S421 e Inspections 763- 706 -8156 k Fax 763 - 706 -8151 t fireinspections @ci.columbia- heights.mn.us 20033 4619 TAYLOR ST Okerstrom, Tom F13693 6601 Edgewood St $ 150.00 Rockford, MN 55373 20040 1300 CIRCLE TER BLVD Fragale, Pat F13722 New Brighton, MN 55112 716 County Road 10 NE #234 $ 150.00 341 Naegele Avenue Up /Down $ 150.00 Blaine, MN 55434 20057 3861 EDGEMOOR PL Amanavicius, Evaldas F13578 3861 Edgemoor Pl. NE #1 $ 150.00 Columbia Heights, MN 55421 20060 4995 TYLER ST Majewski, John F13699 105 12th Avenue NW $ 150.00 New Brighton, MN 55112 20062 1013 43 1/2 AVE Corbin, David F13624 2158 131st Av NW $ 150.00 Coon Rapids, MN 55448 20071 4507 TAYLOR ST Van Blaricom, Stanley F13610 118 Balsam Lane N. $ 150.00 Plymouth, MN 55441 20072 4513 TAYLOR ST Van Blaricom, Stanley F13610A 118 Balsam Lane N. $ 150.00 Plymouth, MN 55441 20075 4514 FILLMORE ST CFG Management F13539 16849 Islande Ave. $ 150.00 Lakeville, MN 55044 20076 4636 JOHNSON ST Frauly, Karen & Bill F13752A 19771 Eastwood Dr $ 150.00 Osakis, MN 56360 -4874 20087 4357 7TH ST Unke - Hanson, Janene F13715 187 17th Ave SW $ 150.00 New Brighton, MN 55112 20093 4616 TAYLOR ST Cheng, David F13794 341 Naegele Avenue Up /Down $ 150.00 Columbia Heights, MN 55421 20095 3813 PIERCE ST Buecksler, Caleb F13726 4452 Tyler Place NE $ 150.00 Columbia Heights, MN 55421 08/18/2014 09:13 18 Page 6 825 41st Avenue NE e Columbia Heights, MN 55421 # Inspections 763 - 706 -8156. Fax 763 - 706 -8151. fireinspections @ci.columbia - heights.mn.us 20100 3825 JOHNSON ST Majewski, John F13699A 105 12th Avenue NW $ 150.00 New Brighton, MN 55112 20116 1035 43 1/2 AVE Hyska, Mike F13749 F13768A 1055 Lake Beach Dr $ 150.00 Savage, MN 55738 Shoreview, MN 55126 20230 3985 JOHNSON ST Rifai, Samiha 20131 1401 CIRCLE TER BLVD Domino, Paul F13792 Minneapolis, MN 55421 1215 154th Lane NE $ 150.00 Ham Lake, MN 55304 20145 1110 43 1/2 AVE Farrey, William F13622 N236 County Rd i $ 150.00 Waterloo, WI 53594 20153 1254 CIRCLE TER BLVD Tohey, Jospeh F13767B 544 Summit Street N.E. $ 150.00 Columbia Heights, MN 55421 20176 4108 MADISON ST Anderson, Andrea F13743 4108 Madison St $ 150.00 Columbia Heights, MN 55421 20213 40142 N D AVE Invitation Homes 1270 Eagan Industrial Rd #160 Eagan, MN 55121 F13564A $ 150.00 20217 1109 42 1/2 AVE Lund, James F13768A 14035 Hillsboro Court $ 150.00 Savage, MN 55738 20230 3985 JOHNSON ST Rifai, Samiha F13596C 608 37th Ave NE $ 150.00 Minneapolis, MN 55421 20254 1349 CIRCLE TER BLVD Crystal Corporation F13705 8343 Tillett Loop $ 150.00 Manassas, VA 20110 -8312 20258 1027 43 1/2 AVE Johnson, Cliff F13720 1027 43 1/2 Ave $ 150.00 Columbia Heights, MN 55421 20261 1207 43 1/2 AVE Chen, Charles F13778 7142 Lydia Ln $ 150.00 Woodbury, MN 55125 08/18/2014 09:13 19 Page 7 825 41st Avenue NE * Columbia Heights, MN 55421 e Inspections 763 - 706 -8156 « Fax 763 - 706 -8151 o fireinspections @ci.columbia- heights.mn.us 20268 804 51ST AVE Swaby, Adrian F13746 4152 Victoria Street N $ 150.00 Shoreview, MN 55126 20284 1236 CIRCLE TER BLVD Tohey, Joseph F13767 Columbia Heights, MN 55421 3948 5TH ST 544 Summit Street N.E. $ 150.00 6625 88th Ave N. $ 160.00 Columbia Heights, MN 55421 $ 211.00 20331 4442 TYLER PL Buecksler, Caleb F13559 30033 -NC 3835 TYLER ST 4452 Tyler Place N.E. $ 150.00 Columbia Heights, MN 55421 $ 150.00 20333 3849 JACKSON ST Utke, John F13495 08/18/2014 09:13 3109 Edward St NE $ 150.00 Minneapolis, MN 55418 20347 4049 UNIVERSITY AVE Allen Kingsriter, LLC F13611 1236 N. Victoria St. $ 150.00 St. Paul, MN 55117 20414 1313 CIRCLE TER BLVD Fragale, Pat F13722A 716 County Road 10 NE #234 $ 150.00 Blaine, MN 55434 30008 84141ST AVE Columbia Court Town Homes F13735 853 41st Ave NE $ 446.00 Columbia Heights, MN 55421 3948 5TH ST 30010 3819 MAIN ST Gavilan, Vicente F13521 6625 88th Ave N. $ 160.00 Brooklyn Park, MN 55445 -1657 $ 211.00 30012 4318 3RD ST M.V.A. International F13524A 5100 Gamble Dr. #375 Suite #375 $ 165.00 St.Louis Park, MN 55416 30014 4330 3RD ST M.V.A. International 5100 Gamble Dr. #375 St.Louis Park, MN 55416 F13524 $ 165.00 30025 3948 5TH ST Bridgestone Property Management LLC F13600 12500 18th Avenue North $ 211.00 Plymouth, MN 55441 30033 -NC 3835 TYLER ST Carpathian Capital Fund 1, LLC F13480 1923 Bragg St #140 -2631 $ 150.00 Sanford, NC 27330 08/18/2014 09:13 20 Page 8 30036 539 40TH AVE King -Smith Apartments F13406 5901 Laurel Avenue #133 $ 211.00 Golden Valley, MN 55416 30104 -NC 4656 POLK ST McGrath, Todd F13755 1730 New Brighton BLVD #185 $ 160.00 Minneapolis, MN 55413 30125 4425 UNIVERSITY AVE Lynde Investment Company, LLP F13556F PO Box 16501 $ 248.00 Minneapolis, MN 55416 30131 4643 UNIVERSITY AVE Lemke, Lorraine F13654 2809 -116th Avenue NE $ 248.00 Blaine, MN 55449 30133 4655 UNIVERSITY AVE Lemke, Lorraine F13654B 2809 -116th Avenue NE $ 248.00 Blaine, MN 55449 30148 4657 TYLER ST Schuster, John 4 -UNIT F13729 9928 Lawson Lane $ 160.00 Eden Prairie, MN 55347 30155 3849 CENTRAL AVE F.C. Celtic LLC. F13645A 3853 Central Avenue $ 150.00 Columbia Heights, MN 55421 30157 4649 UNIVERSITY AVE Lemke, Lorraine F13654A 2809 -116th Avenue NE $ 248.00 Blaine, MN 55449 30158 4616 TYLER ST Cullen, William F13785 5100 Eden Ave #102C $ 211.00 Edina, MN 55436 30426 1035 PETERS PL Heights Place, LLC F13795 619 100th Ct NE $ 188.00 Blaine, MN 55434 34010 -NC 1731 37TH AVE Hassan, Badrul F13777 3743 Lakeland Ave N. $ 150.00 Robbinsdale, MN 55422 34012 4201 MONROE ST Avery, Alan F13738 4201 Monroe Street NE $ 150.00 Columbia Heights, MN 55421 08/18/2014 09:13 21 Page 9 Print Rental Licenses to approve COLUMBIA HEIGHTS by CC 2014 825 41st Avenue NE . Columbia Heights, MN 55421 E Inspections 763 - 706 -8156. Fax 763 - 706 -8151 . fireinspections @ci.columbia- heights.mn.us 34015 3700 VAN BUREN ST Tomas, John F13679 4712 121st Avenue NE $ 150.00 Minneapolis, MN 55449 -7047 Total # of Licenses: 109 08/18/2014 09:13 22 Page 10 111 Fli 1 11 l�i ;i911,111 11 1,111 Meeting of August 25, 2014 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: Community Development APPROVAL ITEM: Sale of 4647 Polk Street NE BY: Joe Hogeboom BY: DATE: August 19, 2014 BACKGROUND: On August 4, 2014, the Economic Development Authority (EDA) unanimously authorized the sale of 4647 Polk Street NE to Steven and Katherine Pepple (the Buyer) for the construction of a new single family residence. Following the meeting, staff moved forward with preparation of property closing materials, and discovered that the property had reverted to city ownership (not EDA ownership). Therefore, to sell the property, the City Council must adopt a resolution that authorizes transfer of the property to the EDA, allowing the property closing to occur. The sale would still be subject to the terns and conditions outlined in the Purchase Agreement, approved by the EDA on August 4, 2014. RECOMMENDATION: Staff recommends approval of Resolution 2014 -64, authorizing the sale of 4647 Polk Street NE to the Economic Development Authority (EDA) for the purpose of reconveyance to the Buyer. RECOMMENDED MOTIONS: Motion: Move to waive the reading of Resolution No. 2014 -64 there being ample copies available to the public. Motion: Move to adopt Resolution No. 2014 -64 being a resolution authorizing the sale of 4647 Polk Street NE to the Economic Development Authority (EDA) for the purpose of reconveyance to the Buyer. Attachments: Resolution 2014 -64 COUNCIL ACTION: 23 CITY OF COLUMBIA HEIGHTS RESOLUTION NO. 2014-64 RESOLUTION APPROVING THE SALE OF CITY -OWNED LAND PURSUANT TO A PURCHASE AND REDEVELOPMENT AGREEMENT BETWEEN THE COLUMBIA. HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY AND KATHERINE AND STEVEN PEPPLE BE IT RESOLVED By the City Council ( "Council ") of the City of Columbia Heights ( "City ") as follows: Section 1. Recitals. 1.01. The City has heretofore established the Columbia Heights Economic Development Authority (the "Authority "), which has determined a need to exercise the powers of a housing and redevelopment authority, pursuant to Minnesota Statutes, Sections 469.090 to 469.108 ("EDA Act "). 1.02. The Authority and Katherine and Steven Pepple (the "Buyer ") have proposed to enter into a Purchase and Redevelopment Agreement (the "Contract "), setting forth the terms and conditions of sale and redevelopment of certain property owned by the City, located at 4647 Polk Street and described as Lots 26 and 26, Block 1, Sheffields Second Subdivision to Columbia Heights, Anoka County, Minnesota (the "Property"). 1.03. Pursuant to the Contract, the Buyer will acquire the Property from the Authority and will construct a single family home, subject further to the City's zoning and building codes and policies. 1.04. On August 4, 2014, the Authority conducted a duly noticed public hearing regarding the sale of the Property to the Buyer, at which all interested persons were given an opportunity to be heard, and found that conveyance of the Property to the Buyer has no relationship to the City's comprehensive plan, in that no amendment or modification of the comprehensive plan is required for the conveyance or redevelopment of the Property. The activities of the parties under the Contract implement housing goals of the City's Comprehensive Plan: "Promote and preserve the single- family housing stock as the community's strongest asset." and "Provide a variety of life - cycle housing opportunities within the community." 1.05. The Council has reviewed the terms of the Contract and finds that the execution thereof and performance by the Authority of its obligations thereunder are in the public interest and will further the objectives of its general plan of economic development and redevelopment, because it will further the above - stated housing goals. Section 2. City Approval; Further Proceedings. 2.01. The sale of the Property pursuant to the Contract as presented to the Council is hereby in all respects approved. 24 2.02. The Council hereby authorizes the sale of the Property to the Authority, for reconveyance to the Buyer. 2.03. The Mayor and City Manager are hereby authorized to execute on behalf of the City any documents requiring execution by the City, including without limitation the deed to the Authority, necessary to fulfill the Authority's obligations under the Contract. 2.04. Authority and City staff are authorized and directed to take all actions to implement the Contract. Approved by the City Council of the City of Columbia Heights this 25th day of August, 2014. Mayor ATTEST: City Clerk 041 CITY COUNCIL LETTER Meetinn of AuLy 2.5. 2014 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: NO: DATE: AUG. 20, 2014 BY:� Attached is the business license agenda for the August 25, 2014 Council meeting. This agenda consists of applications for contractor licenses for 2014. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. Move to approve the items as listed on the business license agenda for August 25, 2014 as presented. COUNCIL ACTION: PEP TO CITY COUNCIL Aug 25, 2014 *Signed Waiver Form Accompanied Application ! 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H to H E M 5 0> W a >1 W n U 0 Mn H a4 W E,<H aH% QtZ < U H °H�w 00HEw�w°'2Waaaazw nMW <0Ww w xUxz PZ H H 0 0.1 HHa3 Zz2:0 H0 H w HHHw Urt; U !ZH HHG.+w DOW E- D U Z H'IH rjP ••w aaaaaD cn wUU)ark mzw <zQ z I as �HNOD FcC<20�c W a <�aH <M az< ww<PaDpHxaHHHwHaamZOaa�~acercaa W2 Hat ZWa H HWW�:)anW WPGp0UpnX Z�FCFC 0.1 MP 1�4 rCwG+04 a04 aaH31+001HH0 Z W Z M W WOQH HwOHQHH WWHHrt;<HG]ZHOZa UUwuaUar�UHwHHUUUVU�mama33cnUHwUHw H H ;3' N Lo O H a• H M in of N in O H O H N M s, Ol H H M H O to M a' r O O O H N IT W,71 r- I` M M H H N M in O O O O O M Ln Ln O N I- M M O H C1 N N N N N M MM M Mir IT v � rn l0 �o l0 l0 Q0 t0 X0'9 P., r- co o) co OD Q z z w a a a H O H P, U w a x P7 I I I H 1 z I O 1 U 1 z 1 H I x zl U x1 x Z I Z � I � W I Pa x z m a a a El H O H LO M CITY COUNCIL LETTER Meeting of August 25, 2014 AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY Hearings Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY: i4e)4 Abatement DATE: August 19, 2014 DATE: NO: 14 -62 Declaration of a nuisance and abatement of violations within the City of Columbia Heights is requested regarding properties at: 2014 -62 — 4001 University Avenue N.E. For failure to meet the requirements of the Residential Maintenance Code. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers 2014 -62 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution Number 2014 -62 being a resolution of the City Council of the City of Columbia Heights declaring the property listed a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. COUNCIL ACTION: 36 RESOLUTION 2014 -62 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Investors Group of Minnesota LLC (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 4001 University Avenue N.E. Columbia Heights, Minnesota. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights Makes the following: FINDINGS OF FACT 1. That on August 6, 2014 the Fire Department responded to a complaint at the address listed above. Inspectors noted that the structure was unsecured. 2. That on August 6, 2014 the Fire Chief ordered that Advance Companies secure the vacant structure. 3. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist and have been abated, to wit: A. Approve the immediate abatement of the hazardous situation located at 4001 University Avenue N.E. 4. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 4001 University Avenue N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. 37 ORDER OF COUNCIL 1. The property located at 4001 University Avenue N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2014 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Katie Bruno City Clerk/Council Secretary 38 CITY COUNCIL LETTER Meeting of August 25, 2014 AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY Hearings Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY Revocation DATE: August 20, 2014 DATE: NO: 14 -63 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against rental properties at: 2014 -63 — 678 40`h Avenue for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2014 -63 being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution Number 2014 -63 being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. COUNCIL ACTION: 39 RESOLUTION 2014 -63 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Andrew Ditter (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 678 40`" Avenue N.E. Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on August 8, 2014 of a public hearing to be held on August 25, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on June 30, 2014 inspectors for the City of Columbia Heights, inspected the property described above and noted violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on August 7, 2014 inspectors for the City of Columbia Heights performed a reinspection and noted that violations remained uncorrected. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3. That on August 19, 2014 inspectors for the City of Columbia Heights checked records for this property and noted that the violations remained uncorrected 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Property Maintenance Code were found to exist, to -wit: a. Shall repair /replace screen in front door. b. Shall replace missing door closer on front screen door. c. Shall repair /replace leaking faucet in upstairs bathroom tub. d. Shall install a thumb turn style dead bolt lock on West entry door. e. Shall repair /replace West entry screen door so it closes & latches. f. Shall install proper venting for dryer. Flexible vent pipe not acceptable. g. Shall repair /replace missing tile in bathroom off of kitchen. h. Shall caulk around tub in bathroom off of kitchen. i. Shall repair /replace any /all missing or torn screen(s) on the building. j. Shall IMMEDIATELY restore electricity to the property. k. Shall replace rotted window sill under air conditioner on West side. 40 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F13541 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this day of 2014 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Katie Bruno City Clerk/Council Secretary 41 AGENDA SECTION: Items for ORIGINATING DEPARTMENT: Meeting date: Consideration Fire August 25, 2014 No. ` ITEM: Approve Contract with Houston - Galveston Area BY: Gary Gorman Council No: Resolution 2014 -61 DATE: August 25, 2014 Background: Fire Dept. staff has started the process to replace Engine 4, originally purchased in 1984. In the past, staff would have to write specific specs for a new engine and then go through a sealed bidding process. This process takes time and firefighters do not have the needed expertise to write complex specs. Many communities around the Country, and in Minnesota, have used the Houston - Galveston Area Council (H -GAC) purchasing consortium. This consortium has pre bid out the costs of building fire apparatus with most of the fire equipment vendors around the country. This savings is passed on to the purchaser. The City can pick a fire apparatus vendor off of the list and deal directly with that vendor to design the vehicle. The vendor will put together the specs with all of the costs known up front. When the specs are completed we immediately know the cost of the vehicle. To start the process the City must "join" the H -GAC through the contract that is before the Council for approval. There is no direct cost to H -GAC for signing the contract and joining. The City Attorney has reviewed the contract. A copy of the contract along with information about the H -GAC is included. A list of Minnesota communities that have contracted with, and purchased through the H- GAC is also included. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 2014 -61 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2014 -61 authorizing the City Manager to enter into a cooperative purchasing program contract with the Houston - Galveston Area Council. COUNCIL ACTION: 42 RESOLUTION NO. 2014-61 - ►X11 ski - COUNCIL WHEREAS, The Houston - Galveston Area Council (H -GAC) is a regional planning commission and political subdivision of the State of Texas operating under Chapter 391, Texas Local Government Code; and WHEREAS, pursuant to the Act, H -GAC is authorized to contract with eligible entities to perform governmental functions and services, including the purchase of goods and services; and WHEREAS, in reliance on such authority, H -GAC has instituted a cooperative purchasing program under which it contracts with eligible entities under the Act; and WHEREAS, the City of Columbia Heights has represented that it is an eligible entity under the Act and it desires to contract with H -GAC on the terms set forth in the contract; NOW, THEREFORE, BE IT RESOLVED, The City Manager is hereby authorized and directed to enter into a cooperative purchasing program contract with the Houston - Galveston Area Council. Passed this 25th day of August, 2014 Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS IM Katie Bruno Council Secretary Mayor Gary Peterson 43 HGACB,u INTERLOCAL CONTRACT ILC THE SMART PURCHASING SOLIIT(ON FOR COOPERATIVE PURCHASING No.: Permanent Number assigned by H -GAC THIS INTERLOCAL CONTRACT ( "Contract'), made and entered into pursuant to the Texas Interlocal Cooperation Act, Chapter 791, Texas Government Code (the "Act'), by and between the Houston - Galveston Area Council, hereinafter referred to as "H- GAC," having its principal place of business at 3555 Timmons Lane, Suite 120, Houston, Texas 77027, and * City Of Columbia Heights , a local government, a state agency, or a non - profit corporation created and operated to provide one or more governmental functions and services, hereinafter referred to as "End User," having its principal place of business at *.59Q 40th Ave NE, Columbia Heights, MN 55421 WITNESSETH WHEREAS, H -GAC is a regional planning commission and political subdivision of the State of Texas operating under Chapter 391, Texas Local Government Code; and WHEREAS, pursuant to the Act, H -GAC is authorized to contract with eligible entities to perform governmental functions and services, including the purchase of goods and services; and WHEREAS, in reliance on such authority, H -GAC has instituted a cooperative purchasing program under which it contracts with eligible entities under the Act; and WHEREAS, End User has represented that it is an eligible entity under the Act, that its governing body has authorized this Contract on * (Date), and that it desires to contract with H -GAC on the terms set forth below; NOW, THEREFORE, H -GAC and the End User do hereby agree as follows: ARTICLE 1: LEGAL AUTHORITY The End User represents and warrants to H -GAC that (1) it is eligible to contract with H -GAC under the Act because it is one of the following: a local government, as defined in the Act (a county, a municipality, a special district, or other political subdivision of the State of Texas or any other state), or a combination of two or more of those entities, a state agency (an agency of the State of Texas as defined in Section 771.002 of the Texas Government Code, or a similar agency of another state), or a non - profit corporation created and operated to provide one or more governmental functions and services, and (2) it possesses adequate legal authority to enter into this Contract. ARTICLE 2: APPLICABLE LAWS H -GAC and the End User agree to conduct all activities under this Contract in accordance with all applicable rules, regulations, and ordinances and laws in effect or promulgated during the term of this Contract. ARTICLE 3: WHOLE AGREEMENT This Contract and any attachments, as provided herein, constitute the complete contract between the parties hereto, and supersede any and all oral and written agreements between the parties relating to matters herein. ARTICLE 4: PERFORMANCE PERIOD The period of this Contract shall be for the balance of the fiscal year of the End User, which began * 01 /01 /2014 and ends * 12/31/2014 . This Contract shall thereafter automatically be renewed annually for each succeeding fiscal year, provided that such renewal shall not have the effect of extending the period in which the End User may make any payment due an H- GAC contractor beyond the fiscal year in which such obligation was incurred under this Contract. ARTICLE 5: SCOPE OF SERVICES The End User appoints H -GAC its true and lawful purchasing agent for the purchase of certain products and services through the H- GAC Cooperative Purchasing Program. End User will access the Program through HGACBuv.com and by submission of any duly executed purchase order, in the form prescribed by H -GAC to a contractor having a valid contract with H -GAC. All purchases hereunder shall be in accordance with specifications and contract terms and pricing established by H -GAC. Ownership (tide) to products purchased through H -GAC shall transfer directly from the contractor to the End User. (over) 44 ARTICLE 6: PAYMENTS H -GAC will confirm each order and issue notice to contractor to proceed. Upon delivery of goods or services purchased, and presentation of a properly documented invoice, the End User shall promptly, and in any case within thirty (30) days, pay H -GAC's contractor the full amount ofthe invoice. All payments for goods or services will be made from current revenues available to the paying party. In no event shall H -GAC have any financial liability to the End User for any goods or services End User procures from an H- GAC contractor. ARTICLE 7: CHANGES AND AMENDMENTS This Contract may be amended only by a written amendment executed by both parties, except that any alterations, additions, or deletions to the terms of this Contract which are required by changes in Federal and State law or regulations are automatically incorporated into this Contract without written amendment hereto and shall become effective on the date designated by such law or regulation. H -GAC reserves the right to make changes in the scope of products and services offered through the H -GAC Cooperative Purchasing Program to be performed hereunder. ARTICLE 8: TERMINATION PROCEDURES H -GAC or the End User may cancel this Contract at any time upon thirty (30) days written notice by certified mail to the other party= to this Contract. The obligations of the End User, including its obligation to pay H -GAO's contractor for all costs incurred under this Contract prior to such notice shall survive such cancellation, as well as any other obligation incurred under this Contract, until performed or discharged by the End User. ARTICLE 9: SEVERABILITY All parties agree that should any provision of this Contract be determined to be invalid or unenforceable, such determination shall not affect any other term of this Contract, which shall continue in full force and effect. ARTICLE 10: FORCE MAJEURE To the extent that either party to this Contract shall be wholly or partially prevented from the performance within the tern specified of any obligation or duty placed on such party by reason of or through strikes, stoppage of labor, riot, fire, flood, acts of war, insurrection, accident, order of any court, act of God, or specific cause reasonably beyond the party's control and not attributable to its neglect or nonfeasance, in such event, the time for the performance of such obligation or duty shall be suspended until such disability to perform is removed; provided, however, force majeure shall not excuse an obligation solely to pay funds. Determination of force majeure shall rest solely with H -GAC. ARTICLE 11: VENUE Disputes between procuring party and Vendor are to be resolved in accord with the law and venue rules of the State of purchase. THIS INSTRUMENT HAS BEEN EXECUTED IN TWO ORIGINALS BY THE PARTIES HERETO AS FOLLOWS: ,,City of Columbia Heights Name of End User (local government, agency, or nova- profit corporation) * 590 40th Ave N E Mailing Address * Columbia Heights City Houston - Galveston Area Council 3555 Timmons Lane, Suite 120, Houston, TX 77027 IN MN 55421 State ZIP Code Attest: Signature of chief elected or appointed official *Walt Fehst, City Manager Typed Name & Title of Signatory Date Date: *Denotes required fields Executive Director Manager rev. 03111 45 To expedite service, please complete the following blanks relevant to your agency's administrative.'elective personnel and return the completed for to H -GAC, Cooverative Purchasing Program, P.O. Box 22777 Houston TX 77227 -2777. Name of End User Agency-: City of Columbia Heights County Name: Anoka ( Municipality /Cour7ty/Districtletc.) Mailing Address: 590 40th Ave NE Columbia Heights MN 55421 (Street A dd7-essIP. 0. Box) (City) (State) (ZIP Code) Main Telephone Number: (763) 706 -3600 FAX Number: (763) 706 -3601 Physical Address: (Street Address, if different fi ^on nailing address) (City) (State) (ZIP Code) Web Site Address: WWW.ci.columbia- heights.mn.us Official Contact: Gary Gorman (Point of Contact for HGACBuy Interlocal Contract Mailing Address: 825 41St Ave NE (Street AddresslP.0. Boa) Columbia Heights MN 55421 (City) (State) (ZIP Code) Authorized Official: Walt Fehst Official Contact: Gary Gorman (EMS Director /Fire Chief etc.) Mailing Address: 825 41st Ave NE (Street AddresslO.0. Box) Columbia Heights MN 55421 (City) (State) (ZIP Code) Title: Fire Chief Ph No.: (763) 706 -8152 _ Fx No.: (763) 706 -8151 _ E -Mall Address: gary. gorman @ci.columbia - heights.mn.us Title: City Manager Ph No.: (763) 706 -3610 _ Fx No.: (763) 706 -3601 _ E -Mail Address: Walt.fehst @ci.columbia- heights.mn.us Title: Finance Director Ph No.: (763) 706 -3627 _ Fx No.: (763) 706 -3637 E -Mail Address: Joseph. kloiber @ci.columbia - heights.mn.us Title: Public Works Director Ph No.: (763) 706 -3705 _ Fx No.: (763) 706 -3701 _ E -Mail Address: kevin. hansen@ci.columbia - heights.mn.us Title: Fire Chief Ph No.: (763) 706 -8152 _ Fx No.: (763) 706 -8151 _ E -Mail Address: gary. gorman @ci.columbia - heights.mn.us * denotes required fields 46 (Mayor /City ManagerlExecutive Director etc.) Mailing Address: 590 40th Ave NE (Street Address /O.O. Box) Columbia Heights MN 55421 (City) (State) (ZIP Code) Official Contact: Joseph Kloiber (Purchasing AgentlA uditor etc) Mailing Address: 590 40th Ave NE (Street A ddress.10. 0. Box) Columbia Heights MN 55421 (Cray) (State) (ZIP Code) Official Contact: Kevin Hansen (Public Works Director /Police Chief etc) Mailing Address: 637 38th Ave NE (Street AddresslO.0. Box) Columbia Heights MN 55421 (City) (State) (ZIP Code) Official Contact: Gary Gorman (EMS Director /Fire Chief etc.) Mailing Address: 825 41st Ave NE (Street AddresslO.0. Box) Columbia Heights MN 55421 (City) (State) (ZIP Code) Title: Fire Chief Ph No.: (763) 706 -8152 _ Fx No.: (763) 706 -8151 _ E -Mall Address: gary. gorman @ci.columbia - heights.mn.us Title: City Manager Ph No.: (763) 706 -3610 _ Fx No.: (763) 706 -3601 _ E -Mail Address: Walt.fehst @ci.columbia- heights.mn.us Title: Finance Director Ph No.: (763) 706 -3627 _ Fx No.: (763) 706 -3637 E -Mail Address: Joseph. kloiber @ci.columbia - heights.mn.us Title: Public Works Director Ph No.: (763) 706 -3705 _ Fx No.: (763) 706 -3701 _ E -Mail Address: kevin. hansen@ci.columbia - heights.mn.us Title: Fire Chief Ph No.: (763) 706 -8152 _ Fx No.: (763) 706 -8151 _ E -Mail Address: gary. gorman @ci.columbia - heights.mn.us * denotes required fields 46 • i • - • �, ;• • MINOR • • Using the Program Types of Participating End Users: • Municipalities, Cities, Counties and State Agencies • Councils of Government • Schools, School Districts, Colleges, Universities • Hospitals and Hospital Districts • Emergency Medical Services and Services Districts • Volunteer Fire Departments and Rural Fire Prevention Districts • Special Law Enforcement Jurisdictions • Judicial Courts & Districts • Emergency Communications Districts • Utility Districts (MUDS, WCIDs, Irrigation, etc.) • Special Districts • Authorities (Airport, Port, River, Water, Toll Road, etc.) • State Agencies • Not -for- Profit Corporations [501(c)(3)] providing government functions and services. (Special requirements apply: See Program Info /Executing an Interlocal Contract with HGACBuy) The Texas Interlocal Cooperation Act Most States in the United States have either Interlocal Cooperation or Joint Powers authority to allow local governments in those states to join and participate in programs like HGACBuy. Click on Authorizing Statutes on the HGACBuy web site to see what cooperative purchasing statutes exist in each state to allow for participation in HGACBuy. In 1971, the Texas Legislature passed the Interlocal Cooperation Act [Texas Government Code, Title 7, Chapter 791] to promote activities among local governments across Texas. Any local government or non - profit providing government services may contract or agree with one or more local governments under the terms of this Act to conduct purchasing and other administrative functions. The following excerpt from the Act states that... "The Interlocal Cooperation Act's purpose is to improve the efficiency and effectiveness of local governments by authorizing the fullest possible range of inter - governmental contracting authority at the local level including contracts between all political subdivisions of the state and agencies of the state. Legal Authority Governmental entities join HGACBuy by execution of an Interlocal Contract (ILC) which can be found on the HGACBuy website under Program Info. By executing the ILC, the End User represents and warrants to H -GAC that (1) it is eligible to contract with H -GAC under the Act because it is one of the following: a qualifying non - profit corporation, county, municipality, special district, or other political subdivision of the State of Texas, or another state, and (2) it possesses adequate legal authority to enter into this Contract. Page 1 47 Scope of H -GAC's Professional Services When participating in HGACBuy, members make their purchase orders out to, and directly pay, the HGACBuy contractor. However, H -GAC does act as the designated purchasing agent on behalf of participating End Users by performing specific services including, but not limited to: • Conducting research and surveys • Developing specifications for each product /service • Soliciting vendor participation • Issuing specifications documents • Conducting pre- bid /pre - proposal conferences • Opening bid /proposal responses • Evaluating responses • Issuing Vendor Contracts awarded by the H -GAC Board of Directors • Certifying contract validity • Contracts Administration Interlocal Contract Renewals Provisions of the Interlocal Cooperation Act provide for annual renewal of Interlocal Contracts. The contract document issued by HGACBuy contains a provision for automatic annual renewal. Unless an updated contract document is requested, or statutory change occurs, the initial enactment could remain in effect in perpetuity. A permanent identification number is assigned to each End User contract. Purchasing Statutes Applied to H -GAC Competitive Bid Process Products offered through HGACBuy have been subjected to either the competitive bid or competitive proposal format based on Texas statutes for Councils of Governments under the Local Government Code Chapter 252. The 76th Legislature, Regular Session, added language that stipulates Councils of Governments shall specifically use "municipal bidding statutes ". As administrator, H -CAC's rules of governance apply. In evaluating bid and proposal responses, HGACBuy takes into account any prospective contractor's ability to meet performance requirements. Factors considered include number and location of sales /service facilities, depth of staff, qualifications of technical support personnel, and business continuity. Contractors are expected to service all End Users participating in the Program wherever possible, practical, and not contrary to franchise or dealership agreements. H -GAC Board of Directors Awards All Contracts The Board of Directors composed of 35 elected officials awards all H -GAC cooperative purchasing contracts. As a political subdivision of the State of Texas, Board agenda are publicly posted in advance of public meetings. Board meetings are customarily held on the third Tuesday of each month in H -GAC Conference Room A, Second floor, 3555 Timmons Lane, Houston. The Houston- Galveston Area Council is one of Texas' 24 regional councils of governments. Page 2 48 Steps To Placing Purchase Orders Through HGACBuy Step 1: (first time only) Execute the "Interlocal Contract" (ILC) found on the HGACBuy website under Program Info, and return to H -GAC. H -GAC will sign two copies and return one to the End User for their records. The ILC may be faxed to 713 - 993 -4548 for expedited processing. Step 2: Obtain specific product details from the HGACBuy website, www.HGACBuy.org. Then, contact the contractor's nearest representative for additional assistance and a definitive price quotation. Contractor information can be found at the bottom of each contracts web page under Products Available. Step 3: Prepare and submit your purchase order directly to the relevant HGACBuy contractor, after completing consultation with the contractor's representative. A copy of the order along with a copy of the contractor's written quotation shall be faxed or mailed to HGACBuy at FAX: 713 - 993 -4548. Orders should include specific details regarding the purchase (i.e., name of the End User's contact person, shipping /delivery instructions, and installation details, if any). HGACBuy contractors will then invoice End User for all purchases, and End User will pay the contractor directly following delivery and acceptance. NOTE: Performance Bond HGACBuy's contractual requirements no longer include a Performance Bond, and bid pricing should reflect this cost saving. However, Contractor must be prepared to offer a Performance Bond to cover any specific order, if so requested by End User. Contractor shall quote a price to End User for provision of any requested Performance Bond. If Performance Bond is requested by End User for a particular order, Contractor agrees to furnish the Performance Bond within ten (10) days of receipt of End User's purchase order. HGACBuy Order Confirmation On most contracts, when a copy of a purchase order is received (see Step 3 above), HGACBuy staff prepares an Order Confirmation which is then sent to the Member and the Contractor - authorizing the Contractor to proceed with the order. This Order Confirmation indicates that the Contractor does have a valid contract with HGACBuy for the products contained on the order. Actual pricing is not verified on the Order Confirmation. For pricing verification prior to issuing the purchase order, contact HGACBuy staff. Remitting End User Payments For Products and Services Rendered The prompt payment requirements for products and services rendered through cooperative purchasing states that "...upon delivery of the goods and services purchased, and presentation by HGACBuy contractor of a properly documented invoice, the End User shall promptly, and in any case within thirty (30) days, pay the HGACBuy contractor the full amount of the invoice. Page 3 All contracts between HGACBuy and its contractors require prompt payment upon delivery of products /services to an End User. Ownership Passes Directly From Contractors to End Users HGACBuy does not at any time take title to any product. Contractors assign ownership directly to End Users. Reimbursement of HGACBuy's Operational Costs The HGACBuy program is solely funded through the assessment of an administrative fee paid by the contractor on each order. End Users Invited to Attend Pre -Bid Conferences HGACBuy schedules publicly announced pre- bid /pre - proposal specification conferences with manufacturers, distributors, representatives, and dealers for the various product categories offered. These conferences, held throughout each year, are widely attended by the various industry groups represented in the Program. End Users are invited to attend these conferences also. See a listing of scheduled pre -bid conferences on the HGACBuy website under Bid Notices. 3 -Way Partnership At Work The three -way partnership between HGACBuy, Program End Users, and Contractors is a very important relationship that provides vital links to ensure effective cooperative results. Clear, concise communication is essential to making the partnership effective and successful. The contact path includes all three parties: HGACBuy, End User, and Contractor. H -GAC's Role: HGACBuy's role is to conduct product research and surveys, write technical specifications, conduct pre -bid conferences, open bids, and evaluate responses. After contracts are awarded by the H- GAC Board, HGACBuy certifies contract validity, and administers contracts. The End User's Role: End Users are expected to consult with Contractors' representatives for the purpose of determining the exact requirements needed to serve constituents. End Users work with Contractor's representatives to detail and complete all documentation required when submitting purchase orders. The Contractor's Role: HGACBuy relies upon its Contractors to quickly respond to End User inquiries that provide detailed product information and pricing, including priced options for specific products. Contractors' representatives work closely with each End User to meet specific constituent needs. H -GAC's Bid Notices The Program's Coordinator for Specifications & Bids directs the bid /proposal cycle for products and services that HGACBuy desires to place under contract on behalf of Members. The near term schedule of procurements is posted on the HGACBuy website under Bid Notices. Page 4 Distribution of H -GAC Product Specifications Product /service specifications and Invitations To Submit Competitive Bids /Proposals are distributed by email to all prospective responders that HGACBuy is aware of. The documents are also posted on the HGACBuy website, and the legally required notices are posted in newspapers, including minority - emphasis publications. End User Benefits HGACBuy offers significant benefits to participating End Users whether large, medium, or small size. • Expedited procurement • Volume purchasing discounts • On -duty professional staff assistance • Research and development of technical specifications • Contract administration H -GAC Web Site Information on products under contract through HGACBuy can be accessed through the web site. The web site contains the following: • Product categories with base bid prices • Contractors' representatives with telephone numbers • H -GAC staff telephone numbers and e-mail addresses • isting of Specifications Conferences • Listing of Bid opening dates for each product category Contacting HGACBuy 3555 Timmons Ln, Suite 120 Houston, TX 77027 Phone: 800 - 926 -0234 Fax: 713 - 993 -4548 Web: www.HGACBuy.or Individual staff phone numbers and emails may be found on the HGACBuy website under Program Staff. Page 5 51 Minnesota End Users CSC Anoka - Champlin Fire Department (MN) Anoka Blue Earth County (MN) Mankato Centennial Fire District (MN) Lino Lakes Chisago County (MN) Center City City of Aitkin (MN) Aitkin City of Andover (MN) Andover City of Apple Valley (MN) Apple Valley City of Arlington (MN) Arlington City of Austin (MN) Austin City of Bayport (MN) Bayport City of Becker (MN) Becker City of Blooming Prairie (MN) Blooming Prairie City of Bloomington (MN) Bloomington City of Burnsville (MN) Burnsville City of Byron (MN) Byron City of Chanhassen (MN) Chanhassen City of Coon Rapids (MN) Coon Rapids City of Cottage Grove (MN) Cottage Grove City of Crosslake (MN) Crosslake City of Crystal (MN) Crystal City of Detroit Lakes (MN) Detroit Lakes City of Eagan (MN) Eagan City of East Bethel (MN) East Bethel City of Edina Edina City of Eveleth (MN) Eveleth City of Fairfax (MN) Fairfax City of Fairmont (MN) Fairmont City of Falcon Heights (MN) Falcon Heights City of Farmington (MN) Farmington City of Fridley (MN) Fridley City of Gaylord (MN) Gaylord City of Golden Valley (MN) Golden Valley City of Granite Falls (MN) Granite Falls City of Hibbing (MN) Hibbing City of Hopkins (MN) Hopkins City of Hoyt Lakes (MN) Hoyt Lakes City of Jordan (MN) Jordan City of Lake City (MN) Lake City Page 6 52 City of Lake Elmo (MN) Lake Elmo City of Lakeville (MN) Lakeville City of Lexington (MN) Lexington City of Little Falls (MN) Little Falls City of Long Lake Long Lake City of Mahtomedi (MN) Mahtomedi City of Mankato (MN) Mankato City of Maple Grove (MN) Maple Grove City of Maplewood (MN) Maplewood City of Mayer (MN) Mayer City of Mazeppa (MN) Mazeppa City of Minneapolis (MN) Minneapolis City of Minnetonka (MN) Minnetonka City of Montrose (MN) Montrose City of Moorhead (MN) Moorhead City of Nashwauk (MN) Nashwauk City of New Brighton (MN) New Brighton City of New Praque (MN) New Praque City of Newport (MN) Newport City of North Saint Paul (MN) North Saint Paul City of Northfield (MN) Northfield City of Nowthen (MN) Nowthen City of Oak Grove (MN) Oak Grove City of Olivia (MN) Olivia City of Onamia (MN) Onamia City of Owatonna (MN) Owatonna City of Pequot Lakes (MN) Pequot Lakes City of Plymouth (MN) Plymouth City of Red Wing (MN) Red Wing City of Richfield (MN) Richfield City of Rochester (MN) Rochester City of Rogers (MN) Rogers City of Roseville (MN) Roseville City of Saint Michael (MN) St. Michael City of Sandstone (MN) Sandstone City of Savage (MN) Savage City of Scandia (MN) Scandia City of Shakopee (MN) Shakopee City of Shoreview (MN) Shoreview Page 7 53 City of Springfield (MN) Springfield City of St. Cloud (MN) St. Cloud City of St. Louis Park (MN) St. Louis Park City of Starbuck (MN) Starbuck City of Victoria (MN) Victoria City of Virginia (MN) Virginia City of Wayzata (MN) Wayzata City of Willmar (MN) Willmar City of Windom (MN) Windom City of Winona (MN) Winona City of Woodbury (MN) Woodbury Cloquet Area Fire District (MN) Cloquet Edina Public Schools (MN) Edina Kittson County (MN) Hallock Lake Johanna Fire Department, Inc. (MN) Shoreview Lifeworks Services, Inc. (MN) Eagan Town of Linwood Stacy West Metro Fire - Rescue District (MN) New Hope Page 8 54 Fire Apparatus Manufacturers Contract No.: FS12 -13 Effective Date: December 1, 2013 thru November 30, 2015 • Blanchat Manufacturing • Rosenbauer South Dakota LLC • Crimson • Custom Fire • Paco • Danko • Parley • Deep South • Emergency One (E -One) • Ferrara • Rosenbauer Minnesota LLC • KME • Marion • Metro Fire Apparatus Specialists, Inc. • Nevada Pacific Fire & Safety Inc. • OshKosh • Pierce • Rosenbauer • Seaerave • Siddons- Martin • Smeal • Super Vac • Sutphen Corporation (Sutphen) • Sunbelt Fire, Inc. • Tovne • U. S. Tanker • Emergency Vehicles (EVI) Page 4 55 Frequently Asked Questions (FAQs) Q: What is H -GAC? A: The Houston - Galveston Area Council (H -GAC) is a regional council of governments operating under the laws of the State of Texas and governed by a board comprised of 35 elected officials from the 13 county region. The H -GAC Board awards all contracts, which can then be made available to local governments nationwide thru HGACBuy. Q: How does HGACBuy work? A: Government entities join by executing an Interlocal Contract to participate in HGACBuy. This document sets out the conditions, requirements and processes through which an entity's purchase orders are received, confirmed to contract and processed. Q: Can my entity purchase through HGACBuy? A: The Texas Interlocal Cooperation Act permits joint participation by local governments, states, state agencies, and certain non - profit corporations. Most states have interlocal cooperation authority or other joint power provisions that allow participation in cooperative activities. Q: I have to advertise for bids therefore I can't purchase thru HGACBuy. A: HGACBuy uses mass circulation, minority emphasis print media, and internet services to post legal notices and bid solicitations. Therefore, posting of public notices to solicit bids and the formal competitive bid process are satisfied thru HGACBuy procedures. Q: What other services are offered through the HGACBuy program? A: Researching products, writing specifications, holding pre -bid conferences, assisting with order placement, contacting vendor reps, helping to resolve order issues, and reviewing and certifying purchase orders to confirm compliance with any specific HGACBuy contract. Q: What is the difference between HGACBuy and some other cooperatives? A: HGACBuy is a unit of local government and a political subdivision of the State of Texas. The HGACBuy Program is over 30 years old and specializes in high ticket, capital intensive products and services that require technical, detailed specifications and extensive professional skills to evaluate bid responses. All products offered through HGACBuy have been awarded by virtue of a public competitive process. There are no annual membership dues required to purchase thru HGACBuy. Q: Where do I find information on products offered through HGACBuy? A: Access HGACBuy's web site at www.hgacbuy.org for a complete listing of products with descriptions, prices, contractors and /or contacts. Q: What products are available thru HGACBuy? A: Primarily, products that are utilized in Public Safety, Public Works, and Communications, in addition to professional consulting, personnel and financing services. A wide variety of capital equipment is under contract, and thru a unique feature of HGACBuy it can be customized through the use of published and unpublished options to fit your specifications and requirements. Q: Can I purchase on -line? A: Because of the nature of most of the products and services we have under contract, we prefer that you speak with a contractor's representative and get a detailed price quote before placing an order. This is to insure that you get what you want, configured like you want it. Use the HGACBuy website to for basic information and to get the contractor's telephone and email address. After you receive your written quotation and have reviewed it, prepare your purchase order to the Contractor and fax a copy to HGACBuy. Q: What does it cost to join HGACBuy? How is HGACBuy funded? A: HGACBuy is a self- funded "Enterprise Fund" government agency, self - supported thru an administrative fee assessed to the contractor. An "Order Processing Charge" (Administrative Fee) will appear on quotation forms for purchases of motor vehicles in the State of Texas in accordance with State of Texas, Department of Transportation, Division of Motor Vehicles requirements. Page 10 56 Q: What are the benefits of HGACBuy? I want to inform my elected officials and staff: A: We give you access to volume purchasing and discounts. • We put over 200 years of combined purchasing experience to work on your behalf. • We write technical specifications eliminate the need to hire consultants for that purpose. • We absorb the costs associated with publishing legal notices. • We offer you an expedited procurement process so you need not be delayed for months preparing specifications and satisfying all of the other requirements for competitive bids and proposals. Q: Where to send my payments to H -GAC? A: Sending Coop Payments to H -GAC: In order to avoid delays in the receipt and /or application of your remittance we recommend that you forward all Coop payment checks made payable to the Houston - Galveston Area Council and sent to our bank lock box P.O. Box 301427, Dallas TX 75303 -1427. On all remittances please reference the H -GAC invoice number(s) you wish payment to be applied. Sending Energy Payments to H -GAC: In order to avoid delays in the receipt and /or application of your remittance we recommend that you forward all Energy payment checks made payable to the Houston - Galveston Area Council and sent to our bank lock box P.O. Box 301497, Dallas TX 75303 -1427. On all remittances please reference the H- GAC invoice number(s) you wish payment to be applied. Also feel free to contact the H -GAC Finance Department with questions regarding invoices, wiring instructions, or remittance advice. For more information, contact us: HGACBuy 3555 Timmons Lane; Suite 120 Houston, TX 77027 Phone: (800) 926 -0234 Fax: (713) 993-4548 Web: www.hgacbuy.org Page 11