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08-11-2014 Regular Meeting
CITY OF COLUMBIA HEIGHTS Mayor Gary L. Peterson 590 40th Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 Councilmembers Visit our website at. www.ci.columbia- heiphtsmn.us Robert A. Williams Bruce Nawrocki Tammera Diehm Donna Schmitt City Manarer Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday August 11, 2014 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only) 1.CALL TO ORDER 2.ROLL CALL 3.INVOCATION- Invocation provided by Dan Thompson, Heights Church 4.PLEDGE OF ALLEGIANCE 5.ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS 1. A proclamation declaring October 2014 as Domestic Violence Awareness Month. 2. Recognition of Library Volunteers. 7.CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of July 28, 2014. B. Accept Board and Commission Meeting Minutes MOTION: Move to approve the minutes of the EDA meeting of July 28, 2014 MOTION: Move to approve the minutes of the Library Board meeting of July 2, 2014 C. Adopt Resolution 2014 -59 Accepting the Feasibility Report for Storm Drainage Improvements MOTION: Move to waive the reading of Resolution 2014 -59, there being ample copies available for the public. MOTION: Move to adopt Resolution 2014 -59, being a resolution accepting the Feasibility Report for Storm Drainage Improvements, 43rd to 45th Avenues, Arthur to Benjamin Streets. City Council Agenda Monday, August 11, 2014 Page 2 of 2 D. Approve Change Order No. 2 For 2014 Miscellaneous Utility Repairs and Installations, Project 1411 MOTION: Move to authorize Contract Change Order No. 2 for City Project No. 1411 to Interstate Removal Co. of Forest Lake, Minnesota in the amount of $15,930 for a new contract amount of $164,718. E. Rehab Of The Water Tower MOTION: Authorize staff to seek proposals for engineering services for the rehabilitation of the city water tower. F. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for July 28, 2014 as presented. G. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 153298 through 153460 in the amount of $ 1,012,735.70. MOTION: Move to approve the Consent Agenda items. 8. PUBLIC HEARINGS 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1. Reconsideration of Ordinance No. 1615. MOTION: Move to waive the reading of Ordinance No. 1615, there being ample copies available to the public. MOTION: Move to reaffirm the adoption of Ordinance No. 1615, being an Ordinance providing for the issuance and sale of General Obligation Library Bonds, Series 2014A, in the maximum aggregate principal amount of $7,000,000, and to call for the question to be included on the ballot of the general election scheduled for November 4, 2014. B. Bid Considerations C. New Business and Reports 10. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 11. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his/her name and address for the record. 12. ADJOURNMENT Kelli Bourgeois, ting City Manager Domestic Violence Awareness Month WHEREAS, the community problem of domestic violence has become a critical public health and welfare concern in Anoka County; and WHEREAS, domestic violence is a crime, the commission of which will not be tolerated in Anoka County and perpetrators of said crime are subject to prosecution and conviction in accordance with the law; and WHEREAS, over thousands of women and children have and will continue to access assistance from Alexandra House, Inc., a domestic violence service provider; and WHEREAS, domestic violence will be eliminated through community partnerships of concerned individuals and organizations working together to prevent abuse while at the same time effecting social and legal change; and WHEREAS, October is National Domestic Violence Awareness Month; and WHEREAS, during National Domestic Violence Awareness Month, Anoka County organizations will inform area residents about domestic violence, its prevalence, consequences and what we, as a concerned community can do to eliminate its existence. NOW, THEREFORE, BE IT RESOLVED AND KNOWN TO ALL that The City Of Columbia Heights proclaims October to be Domestic Violence Awareness Month Signed this 11 th day of August 2014 Gary Peterson, Mayor OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING JULY 289 2014 THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON MONDAY JULY 28, 2014 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA 1.CALL TO ORDER Mayor Peterson called the meeting to order at 7:03 pm. 2.ROLL CALL Present: Councilmembers Schmitt, Diehm, Nawrocki, Williams, Mayor Peterson Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Kelli Bourgeois, Assistant to the City Manager; Katie Bruno, Council Secretary; Kevin Hansen, Public Works Director; Joe Kloiber, Finance Director; Gary Gorman, Fire Chief. 1INVOCATION Invocation provided by Max Richter, Community United Methodist Church 4.PLEDGE OF ALLEGIANCE Recited 5.ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS 1. Introduction of Assistant to the City Manager /Human Resource Director, Kelli Bourgeois. City Manager Fehst introduced Kelli Bourgeois. 2. Proclamation announcing Tuesday, August 5th as National Night Out in the City of Columbia He_ ights• Mayor Peterson read a proclamation declaring Tuesday August 5th as National Night Out in the City of Columbia Heights. Officers Terry Nightingale gave an overview of the City's National Night out events, noting about 50 parties are registered. Officer Nightingale introduced Officer Maggie Titus, who will be serving as Community Policing Officer, effective September 1, 2014. The council thanked Officer Nightingale for his dedicated service, and wished Officer Titus well in her new role. 3. 7.CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of July 14, 2014. B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the Housing & Redevelopment Authority minutes of April 22, 2014. C. Approval of the attached list of rental housing licenses Motion by Councilmember Diehm, seconded by Councilmember Nawrocki to approve the items listed for rental housing license applications for July 28, 2014 in that they have met the requirements of the Property Maintenance Code. 4 Ayes, Councilmembers Diehm, Nawrocki, Schmitt and Williams 0 Nays I Abstention, Mayor Peterson Motion Carried D. Reissue rental license MOTION: Move to issue a rental- housing license to John Tomas to operate the rental property located at 3700 Van Buren Street N.E. in that the provisions of the Property Maintenance Code have been complied with. E. Approve Demolition Contract for 1301 -1303 Circle Terrace Blvd. NE Motion by Councilmember Diehm, seconded by Councilmember Williams to waive the reading of Resolution No. 2014 -55 there being ample copies available to the public. Motion by Councilmember Diehm, seconded by Councilmember Williams to adopt Resolution No. 2014 -55 being a resolution approving the execution of a contract for the removal of the structure located at 1301 -1303 Circle Terrace Blvd. NE. Motion passed unanimously. F. Accept Blue Cross Blue Shield of Minnesota Planning Grant MOTION: Move to waive the reading of Resolution No. 2014 -56 there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2014 -56 being a resolution accepting an $8,000 grant from Blue Cross Blue Shield of Minnesota to fund a planning and design exercise for Downtown Columbia Heights. G. Adopt a resolution accepting bids and awarding the contract for 2014 Sanitary Sewer Lining, City Project No. 1404, to Veit & Company, Inc. Motion by Councilmember Nawrocki, Seconded by Councilmember Williams to waive the reading of Resolution 2014 -57, there being ample copies available to the public. Motion passed unanimously. Motion by Councilmember Nawrocki, Seconded by Councilmember Williams to to adopt Resolution 2014 -57, being a resolution accepting bids and awarding the contract for 2014 Sanitary Sewer Lining, City Project No. 1404 including Alternate I for main to service lateral connection liners to Veit & Company, Inc. of Rogers, Minnesota based upon their low, qualified, responsible bid in the amount of $163,012. 00 with funds to be appropriated from Fund 652- 51404 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Motion passed unanimously. H. Final Payment For Sanitary Sewer Lining, Project 1304 MOTION: Move to accept the work for Sanitary Sewer Lining, City Project No. 1304, and to authorize final payment of $5,798.66 to Insituform Technologies USA, Inc. of St Louis, Missouri. I. Final Compensating Change Order And Final Payment For Pump Station 2 PRV, Project 1307 MOTION: Move to accept final compensating change orders and accept the work for Pump Station 2 PRV Installation, City Project No. 1307, and to authorize final payment of $10,228.38 to Minger Construction, Inc. of Chanhassen, Minnesota J. Final Payment For Sanitary Main And Catch Basin Replacement MOTION: Move to accept the work for sanitary sewer main and catch basin replacements and to authorize final payment of $1,799.00 to Minger Construction, Inc. of Chanhassen, Minnesota. K. Consideration of bids and awarding a contract for the 2014 Storm Sewer Project: Reconstruction Of Jackson Pond, City Project No. 1308 Motion by Councilmember Williams, seconded by Councilmember Nawrocki to reject all bids for the 2014 Storm Sewer Project, Reconstruction of Jackson Pond, City Project Number 1308, and authorize staff to seek new bids. Motion passed unanimously. L. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for July 28, 2014 as presented. M. Adopt Resolution 2014 -58, being a resolution to appropriate $29,000 from the fund balance of the e� government capital equipment replacement fund 431 to the 2014 budget, and to award related agreements for the purchase of telephones and phone system support. Motion by Councilmember Williams, seconded by Councilmember Diehm to waive the reading of Resolution 2014 -58, there being ample copies available to the public. Motion passed unanimously. Motion by Councilmember Williams, seconded by Councilmember Diehm to adopt Resolution 2014 -58, being a resolution to appropriate $29, 000 from the fund balance of the general government capital equipment replacement fund 431 to the 2014 budget, and to award related agreements for the purchase of telephones and phone system support. Motion passed unanimously. N. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 153104 through 153297 in the amount of $ 693,421.88. Motion by Councilmember Williams, seconded by Councilmember Schmitt to approve the items on the Consent Agenda. Councilmember Schmitt requested information regarding Item F. Councilmember Nawrocki requested the following items be removed for discussion: C. Approval of the attached list of rental housing licenses Councilmember Nawrocki reported that one of the properties listed is owned by Mayor Peterson. Mayor Peterson stated that he would not be voting on the item. Motion by Councilmember Diehm, seconded by Councilmember Nawrocki to approve the items listed for rental housing license applications for July 28, 2014 in that they have met the requirements of the Property Maintenance Code. 4 Ayes, Councilmembers Diehm, Nawrocki, Schmitt and Williams 0 Nays I Abstention, Mayor Peterson Motion Carried E. Approve Demolition Contract for 1301 -1303 Circle Terrace Blvd. NE Motion by Councilmember Diehm, seconded by Councilmember Williams to waive the reading of Resolution No. 2014 -55 there being ample copies available to the public. Councilmember Nawrocki questioned the total money invested in the property so far. Director of Community Development Joe Hogeboom reported that the Council approved a purchase price of $160,000 in January 2014. Hogeboom reported that the Police Chief informed him that this was a critical piece of property for the City to obtain. City Manager Fehst noted there are plenty of opportunities for use of the property. Director Hogeboom reported that the property has an unusually high amount of asbestos, likely the reason for the low number of bids received. Motion by Councilmember Diehm, seconded by Councilmember Williams to adopt Resolution No. 2014 -55 being a resolution approving the execution of a contract for the removal of the structure located at 1301 -1303 Circle Terrace Blvd. NE. Motion passed unanimously. F. Accept Blue Cross Blue Shield of Minnesota Planning Grant. (this item was not pulled from the consent agenda, Councilmember Schmitt requested information only) Director of Community Development Joe Hogeboom reported that the EDA plans to work towards revitalizing the downtown area; making it more pedestrian and bicycle accessible. A community program is being planned for September 27 fl, to obtain public input. G. Adopt a resolution accepting bids and awarding the contract for 2014 Sanitary Sewer Lining, City Project No. 1404, to Veit & Company, Inc. Motion by Councilmember Nawrocki, Seconded by Councilmember Williams to waive the reading of Resolution 2014 -57, there being ample copies available to the public. Motion passed unanimously. Councilmember Nawrocki asked Director Hansen to announce the streets involved in the project in order to notify the public. Director of Public Works Kevin Hansen gave an overview of the project, noting the following streets will be included in the project; Chatham Road, Upland Crest, Maiden Lane, Ivanhoe Place and Fairway Drive. Motion by Councilmember Nawrocki, Seconded by Councilmember Williams to to adopt Resolution 2014 -57, being a resolution accepting bids and awarding the contract for 2014 Sanitary Sewer Lining, City Project No. 1404 including Alternate 1 for main to service lateral connection liners to Veit & Company, Inc. of Rogers, Minnesota based upon their low, qualified, responsible bid in the amount of $163,012. 00 with funds to be appropriated from Fund 652- 51404 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Motion passed unanimously. K. Consideration of bids and awarding a contract for the 2014 Storm Sewer Protect: Reconstruction of Jackson Pond, City Project No. 1308. Councilmember Nawrocki questioned why there was such a difference between the engineers estimate and the bid received. Director Hansen reported that only one bid was received, likely due to the scope of work, as well as the business of the contractors. Hansen reported that prices are higher this time of year as well. Director Hansen suggested reformatting the project and holding a pre -bid meeting with the general contractors. It was reported that the funding will be available in 2015. Motion by Councilmember Williams, seconded by Councilmember Nawrocki to reject all bids for the 2014 Storm Sewer Project, Reconstruction of Jackson Pond, City Project Number 1308, and authorize staff to seek new bids. Motion passed unanimously. M. Adopt Resolution 2014 -58, being a resolution to appropriate $29,000 from the fund balance of the eg neral government capital equipment replacement fund 431 to the 2014 budget, and to award related agreements for the purchase of telephones and phone system support. Motion by Councilmember Williams, seconded by Councilmember Diehm to waive the reading of Resolution 2014 -58, there being ample copies available to the public. Motion passed unanimously. Councilmember Nawrocki asked why the phones are being replaced. Finance Director Joe Kloiber explained that support for the current phones will not be available past 2016. It was reported that the manufacturer is offering a price break of two - for -one through the end of 2014. Councilmember Nawrocki asked where the funding would come from. Manager Fehst responded that it would come from unencumbered funds, as it is planned for in the 2015 budget. Director Kloiber reported this is a citywide project; with the exception of the liquor stores. Motion by Councilmember Williams, seconded by Councilmember Diehm to adopt Resolution 2014 -58, being a resolution to appropriate $29, 000 from the fund balance of the general government capital equipment replacement fund 431 to the 2014 budget, and to award related agreements for the purchase of telephones and phone system support. Motion passed unanimously. 8. PUBLIC HEARINGS A. Adopt Resolutions 2014 -51 4329 Main Street N.E. and 2014 -52 3730 Tyler Street N.E. being declarations of nuisance and abatement of violations within the City of Columbia Heights. Motion by Councilmember Williams, seconded by Councilmember Nawrocki to close the public hearing and to waive the reading of Resolution Numbers 2014 -51 and 2014 -52 there being ample copies available to the public. Motion passed unanimously. Fire Chief Gary Gorman reported the violations of each of the properties. Motion by Councilmember Williams, seconded by Councilmember Nawrocki to adopt Resolution Numbers 2014 -51 and 2014 -52 being resolutions of the City Council of the City of Columbia Heights declaring the properties listed a nuisance and approving the abatement of violations from the properties pursuant to City Code section 8.206. Motion passed unanimously. B. Adopt Resolution 2014 -53, 3731 -3733 Pierce Street N.E., being a Resolution of the City Council of the City of Columbia Heights approving rental license revocation for failure to meet the requirements of the Property Maintenance Codes. Motion by Councilmember Williams, seconded by Councilmember Nawrocki to close the public hearing and to waive the reading of Resolution Number 2014 -53 being ample copies available to the public. Motion passed unanimously. Fire Chief Gary Gorman reported the property license is being revoked because the renewal application and fees have not been received. Motion by Councilmember Williams, seconded by Councilmember Nawrocki to adopt Resolution Number 2014 -53, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. Motion passed unanimously. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations C. New Business and Reports 1. Report on Petition received July 23rd regarding _repealing Ordinance No. 1615, being an ordinance providing for the issuance and sale of general obligation library bonds, series 2014A, in the maximum aggregate principal amount of $7,000,000. City Manager Fehst reported that a petition was filed with the City, noting that the Council would take action on the item at the August l 11h regular council meeting. City Attorney Jim Hoeft stated that the City is in the process of verifying the signatures. Mr. Hoeft stated that the item will be brought to the council for consideration on August l Vh Councilmember Nawrocki questioned the verification process. Mr. Hoeft stated that the signatures on the petitions need to be verified on the county's voter registration database, additionally names will be checked for duplicity. The City Clerk reported that 1,371 signatures have been received as of 4:30 p.m. July 28, 2014. Mr. Hoeft reported that the City has received some reports of residents who have stated they feel they were misinformed regarding the petition after they have signed it. Mayor Peterson read an email received form Sean Donovan; who stated he feels his signature was obtained in a fraudulent manner. City Attorney Hoeft explained that ordinances can be easily misunderstand, and reported the City will carefully review requests for redacting. 10. ADMINISTRATIVE REPORTS Report of the City Manager City Manager Fehst reported that an estimated 500 people participated in a protest at Filfilah located at 4301 Central Ave NE. The group was protesting the unrest in the Middle East. Mr. Fehst stated that the City does not require a permit, and the police department was diligent in keeping the peace. Councilmember Nawrocki stated he was surprised to hear that there were no citations issued for walking in the street. Manager Fehst stated that could be addressed as part of the possible permitting process. Mayor Peterson reported his experience going through the area was uneventful, and was pleased with the way it was handled. Councilmember Nawrocki stated he was opposed to the inconvenience this may have caused for Columbia Heights residents attempting to travel through the area. Report of the City Attorney Mayor Peterson reported that he has had a couple of inquiries regarding the use of golf carts on city streets. City Attorney Hoeft stated that golf carts are not designed well to operate in urban environments. Councilmember Nawrocki asked for an update regarding the commercial building on University and 40th Ave NE. Fire Chief Gary Gorman stated the Building Official reported the contractor has changed their plans from the original approved plans. Currently the City is waiting for updated plans. Councilmember Nawrocki suggested the City may want to communicate with state legislatures to amend their building code requirements to assure timely completion of construction projects. Councilmember Nawrocki stated that 666 40th Ave NE has improved slightly, but still needs attention. Mr. Nawrocki asked if there were any changes made to the recent newsletter regarding the tax levy article. City Manager Fehst stated the article has not been amended. Councilmember Schmitt reminded the public that the Comprehensive Annual Financial Report is available on the city's website. 11. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his/her name and address for the record. Catherine Vesely -5135 Matterhorn Dr. announced that the Arts Commission will be having a logo contest, entry forms will be available August 10, 2014 the deadline for submittal is October 24, 2014. Nile Harper -1437 Glacier Lane thanked the council for their patience in the long process of the construction of a new library. Mr. Harper reported that if the referendum should pass, friends of the library are preparing to communicate with and educate the public on the proposed project. Malcom Watson -1717 — 49th Ave NE requested the council review their current special assessment policies. Mr. Watson acknowledged the few candidates in attendance at the meeting, and thanked them for their involvement. Mr. Watson suggested to the council to look at a proposal for a new structure to accommodate City Hall, a Community Building and a Library. Joyce Meier -4931 Jackson St NE stated that she feels she is being harassed regarding her property, and asked for clear direction on ordinance requirements. City Manager Fehst suggested Ms. Meier continue to work with John Larkin towards resolving the issues. Councilmember Nawrocki reported that he has looked at the property, and observed city staff to be accurate in their assessment. Mayor Peterson reminded the public to keep our servicemen and women in their thoughts and their prayers, and appreciate the freedoms we been given. 12. ADJOURNMENT Meeting adjourned at 9:00 p.m. Au"biw- Respectively Submitted Katie Bruno, City Clerk 10 RESOLUTION 2014 -51 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Bart Mady (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 4329 Main Street N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on June 19, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on May 8, 2014, an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 2. That on June 19, 2014 inspectors re- inspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on July 14, 2014 inspectors re- inspected the property and found that violations remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall repair /replace garage door that is off track. B. Shall repair /replace garage door that has rotted. C. Shall repair /replace soffit on garage that has rotted. D. Shall repair /replace windows on garage that are rotted. E. Shall repair /replace any /all broken windows on house. F. Shall repair /replace roof & soffit on house that has rotted G. Shall replace gutters on house. H. Shall remove brush pile /yard waste from the property. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 4329 Main Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The property located at 4329 Main Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. RESOLUTION 2014 -52 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Federal Home Loan Mortgage Corporation (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 3730 Tyler Street N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article Il, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on July 8, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT I. That on June 2, 2014, an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 2. That on July 8, 2014 inspectors re- inspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on or about July 10, 2014 due to foreclosure, the Owner of Record changed from Anthony Griffith to Federal Home Loan Mortgage Corporation. 4. That on July 17, 2014 inspectors re- inspected the property and found that violations remained uncorrected. 5. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall repair /replace dilapidated shed in back yard. B. Shall sod, seed or landscape all bare areas of the yard. C. Shall scrape and paint garage. D. Shall remove electrical wiring hazard on fence. E. Shall remove cement footings with rebar that are a trip hazard in yard. 6. That all parties, including the owner of record and any occupants or tenants, have been given 12 the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 3730 Tyler Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL The property located at 3730 Tyler Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. RESOLUTION 2014 -53 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by The Bank of New York Mellon (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 3731 -3733 Pierce Street N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on July 1, 2014 of a public hearing to be held on July 28, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on or about May 12, 2014 inspection office staff sent a letter requesting the owner of the property submit the rental license application for this property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on July 1, 2014 inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to -wit: a. Failure to submit renewal rental license application and fees. 13 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F12674 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder RESOLUTION NO. 2014-55 RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT FOR REMOVAL OF THE STRUCTURE LOCATED AT 1301 -1303 CIRCLE TERRACE BLVD BE IT RESOLVED By the City Council (the "Council ") of the City of Columbia Heights, Minnesota (the "City ") as follows: Section 1. Recitals. 1.01. The Columbia Heights Economic Development Authority (the "Authority ") administers the Downtown CBD Redevelopment Project (the "Project ") within the City, which was established under Minnesota Statutes, Sections 469.001 to 469.047 (the "HRA Act "). 1.02. The Authority has undertaken a program to acquire homes in the Project in order to address foreclosure problems and remediate and prevent the emergence of blight. 1.03. The City, as a state public body under Section 469.041 of the HRA Act, is authorized to make contributions to the Project. 1.04. In order to acquire certain properties in a timely fashion, the City has determined to assist with such acquisitions by negotiating with sellers and entering into purchase agreements on behalf of the Authority. 1.05. The City Council authorized purchase of real property located at 1301 -1303 Circle Terrace Boulevard Northeast and legally described as follows: Lot 10, Block 1, Circle Terrace Second Addition (the "Property "), on January 9, 2014. 1.06. The City intends to demolish the existing structure, which was found to contain large amounts of asbestos, and consolidate the Property with the adjacent parkland. 1.07. Lindstrom Environmental, Inc. has prepared a proposal to provide asbestos abatement services, as well as to demolish the existing structure, subject to standard terms and conditions. 14 Section 2. Approval and Assignment. 2.01. The Contract with Lindstrom Environmental, Inc. for the demolition of the structure located at the subject Property is hereby approved. City staff and officials are authorized and directed to take all such other actions to complete the purchase of the Property, including without limitation execution of all documents and agreements related to such transaction. RESOLUTION 2014 -56 Resolution Authorizing Community Development staff to receive Blue Cross Blue Shield of Minnesota Tactical Urbanism Grant Whereas, Blue Cross Blue Shield of Minnesota Foundation's (BCBS) mission is to improve public health in communities throughout the state, and Whereas, BCBS has identified the City of Columbia Heights, with its urban and suburban characteristics, as an area that could benefit from the integration of urban planning and public health, and Whereas, "Downtown Columbia Heights," located along Central Avenue, between 37tl' Avenue and 42"d Avenue, contains the Mady's redevelopment site as well as other development opportunities, and Whereas, the EDA has established a goal of reinvesting in Downtown Columbia Heights, and Whereas, the first step in the redevelopment of this area is to evaluate the redefinition of zoning, planning and land use controls, and Whereas, this can be accomplished through a planning exercise where business owners and residents can gather and share design ideas for the corridor, and Whereas, aspects of public health, including pedestrian and bicycle planning and access to healthy foods, can be integrated into this process, NOW THEREFORE BE IT RESOLVED, 1. The City Council hereby accepts an $8,000 grant from Blue Cross Blue Shield of Minnesota to fund a planning and design exercise for Downtown Columbia Heights. 15 RESOLUTION 2014 -57 RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT FOR 2014 SANITARY SEWER LINING, CITY PROJECT NO. 1404, TO VEIT & COMPANY, INC. WHEREAS, pursuant to an advertisement for bids for City Project No. 1404, Sanitary Sewer Lining bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder Base Bid Alternate 1 Total Veit & Company, Inc. $115,512.00 $47,500.00 $163,012.00 Lametti & Sons, Inc. $157,430.00 $40,000.00 $197,430.00 Visu- Sewer, Inc. $145,670.25 $52,500.00 $198,170.25 WHEREAS, it appears that Veit & Company, Inc. of Rogers, Minnesota, 55374 is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Veit & Company, Inc. in the name of the City of Columbia Heights, for the 2014 Sanitary Sewer Lining, City Project No. 1404, according to plans and specifications therefore approved by the Council. 2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. 3. City Project No. 1404 shall be funded from the Sanitary Sewer Construction Fund. RESOLUTION NO. 2014-58 APPROPRIATE $29,000 FROM THE FUND BALANCE OF THE GENERAL GOVERNMENT CAPITAL EQUIPMENT REPLACEMENT FUND 431 TO THE 2014 BUDGET, AND AWARD RELATED AGREEMENTS FOR THE PURCHASE OF TELEPHONES AND PHONE SYSTEM SUPPORT WHEREAS, the City Council of the City of Columbia Heights has adopted a 2014 budget as required by the City charter and Minnesota statute, including a budget for the City's general government capital equipment replacement fund 431; and WHEREAS, the City of Columbia Heights has identified a 2014 opportunity to obtain certain necessary telephone equipment at a significant cost savings relative to the expected future cost of this equipment; and 16 WHEREAS, this 2014 savings opportunity was not available at the time the 2014 budget was originally adopted; and WHEREAS, the City of Columbia Heights, through a formal request for proposal process, has selected Marco Inc. as the vendor for the purchase of such equipment and for the related support agreement; NOW, THEREFORE, BE IT RESOLVED that the 2014 City of Columbia Heights' budget is amended to appropriate $29,000 from the fund balance of the general government capital equipment replacement fund 431, and the city manager is authorized to enter into the related agreements for the purchase of telephones and phone system support from Marco Inc. ECONOMIC DEVELOPMENT AUTHORITY (EDA) MINUTES OF THE SPECIAL MEETING OF JUNE 23, 2014 IN CONFERENCE ROOM 1 The meeting was called to order at 5:35 pm by Chair Peterson. Members Present: Bruce Nawrocki, Donna Schmitt, Marlaine Szurek, Gary Peterson, Tami Diehm, and Gerry Herringer. Bobby Williams arrived at 5:40 pm Staff Present: Walt Fehst and Shelley Hanson. Legal Counsel: Martha Ingram, Kennedy and Graven 2. PLEDGE OF ALLEGIANCE - RECITED 3. CONSENT ITEMS 1. Approve the Minutes from June 2, 2014. 2. Approve the Financial Report and Payment of Bills for May 2014 on Resolution 2014 -05. Questions by Members: Nawrocki questioned the payment to the MN Board of Cosmetology. Hanson told him it was for the Salon license renewal at Parkview Villa. He had other questions, but due to the time constraints on the meeting he was asked to contact Community Development staff directly for the answers regarding payment of bills. Motion by Diehm, seconded by Schmitt, to waive the reading of Resolution 2014 -05, there being an ample amount of copies available to the public. All ayes. MOTIONPASSED. Motion by Diehm, seconded by Schmitt, to approve the consent agenda items as presented. All ayes, with exception of Nawrocki who abstained. He couldn't vote to approve without the answers to all his questions. MOTIONPASSED. EDA RESOLUTION 2014 -05 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR MAY 2014 AND PAYMENT OF BILLS FOR THE MONTH OF MAY 2014. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and 18 EDA MINUTES Page 2 June 23, 2014 WHEREAS, the financial statement for the month of May 2014 has been reviewed by the EDA Commission; and WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both fonn and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS, financials statements are held by the City's Finance Department in a method outlined by the State of Minnesota's Records Retention Schedule, NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia Heights Economic Development Authority. Passed this 23rd day of June, 2014 MOTION BY: Diehm SECONDED BY: Schmitt AYES: All ayes with Nawrocki abstaining President Attest By: Shelley Hanson, Secretary NEW BUSINESS 4. Huset Park Contract for Private Development — Sixth Amendment BNC Bank, the current owner of the undeveloped parcels at the Huset Park development, has requested to amend the Contract for Private Development that regulates land use for Huset Park. At the June 2 Economic Development Authority (EDA) meeting, the EDA voted to approve Amendment Six to the Contract that revised the development completion schedule. The EDA tabled the request to amend the "Minimum. Improvements" definition for Phase 1 B to accommodate Habitat for Humanity's proposal to construct 16 townhomes on the site. 19 EDA Minutes Page 3 June 23. 2014 The Minimum Improvements definition was last amended on June 23, 2008 to accommodate 80 units of multi - family senior rental housing for Phase 1 B. The real estate broker for the property has stated that there is currently no interest in that site by senior housing developers. Several residents from the adjacent townhome development spoke at the June 2, 2014 EDA meeting and stated their opposition to the proposed development. Allowing 16 townhome units to be constructed in this area is consistent with land use and zoning regulations. If the EDA were to amend the Contract for Private Development to allow the townhomes as an acceptable use on the site, the developer would have to still obtain Site Plan approval for the project by the Planning and Zoning Commission and the City Council. The proposed development site, located at the southwest corner of Jefferson Street and Huset Parkway, is approximately 1.32 acres in size. The 2015 Estimated Market Value of the site is $303,200. Taxes for 2013 are delinquent on this property. Including interest, penalties and special costs, $18,194.10 is owed for 2013 taxes. In addition, the first half of 2014 taxes, which were due on May 15, 2014 in the amount of $7,229.24 have not been paid. Special assessments for this property in 2014 have been calculated at $14,041.35. BNC Bank has stated that financial obligations would be satisfied as a condition of the sale to Habitat for Humanity. If the EDA chooses to deny the request to revise the Minimum Improvements to accommodate townhomes on Phase 1B, the EDA must make findings that support retaining the current plan for 80 units of multi - family senior rental housing. Fehst passed out a letter from Melissa Student, attorney for Habitat for Humanity warning City Officials to restrict their discussion to the zoning and use of the property and not discuss who would be developing it or who would be living there. Martha Ingram, Legal Counsel, was present to answer questions from the members. She told members that a modified amendment to the 6t' Amendment is the only question being considered tonight to consider a language change to allow the use to be changed from Sr. Housing to townhouse construction. She explained the extension of construction dates was approved at the June 2, 2014 meeting. There were several people from Habitat for Humanity, a representative from BNC Bank, and Jim McCaffrey present at the meeting to answer additional questions. Clint Bowling from BNC said the bank has been trying to sell this property since 2011, and there hasn't been much interest from Developers, especially in regards to Sr. Housing. He feels the language change would allow for construction on the site with something that would fit the area. Williams said he thought Ryland Homes wanted to continue their project five years ago, but were rejected as they wanted the land price reduced in order to finish the project. Bowling said that was before BNC got the property back and they have not approached the bank with an offer to resume. There was a discussion regarding the appraised value of the vacant piece that is the subject of discussion. Williams stated that the Homeowner's Association is interested in purchasing the property so they could work with a developer of their choice. BNC said the HOA had never contacted anyone about that until after Habitat made their offer. 20 EDA Minutes Page 4 June 23, 2014 Wade Falstad who is on the Board of Directors from the Huset Park HOA stated they never made an offer since they thought it was slated to be used as Sr Housing and therefore, didn't see a need to do so. If the allowed use changes then they would be interested in also making an offer for the property. Questions/ Comments from Members & Public Hearing_ Nawrocki stated that he took exception to the language of the letter from Habitat's Attorney. He said City Officials spent a lot of time developing a plan and getting financing in place to make a project such as this work. He would like to stick with the plan in place for the time being since the market is rebounding and construction is improving. Peterson said he thinks the proposed townhouses aesthetically look like the neighboring ones built by Ryland. He thinks these would fit in the area and would get the property back on the tax rolls. Herringer questioned the size of the vacant lot and the number of proposed units. He asked if Habitat would add more units to the site than what they say they are proposing now, if there is room. He was told the proposal is for 16 -20 units. Herringer then asked McCaffrey if he sees the market changing in the next 3 -5 years as the baby boomers continue to age. He said Schuette Co is looking at modifying the NE Business Center into Sr Housing, so the market must be there. McCaffrey said that developers aren't interested in Columbia Heights for Sr. owner occupied or co -op housing as they are not comfortable with the income and rents in the area. The Schuette Co. plan is geared to low income or affordable incomes, which is different than a market rate co -op building. Chad Dipman, Project supervisor for Habitat reiterated some of the points he made at the last meeting: Compatible with the Comprehensive Plan —it is already zoned Mixed Use — blends in with other townhouses in the area —he sees no reason to deny request. He also told Williams that he represents others in the community, not just the residents in the Huset Park HOA and he should remember his legal obligations to members of the community as a whole. Fehst asked Dipman about the process if someone who gets one of the townhouses decides to sell it. Dipman explained that Habitat has the first option to buy it back if they choose to do so. It would then be sold to another party that qualifies for Habitat housing. Sometimes Habitat chooses not to purchase them if they have too much equity and it becomes unaffordable. Some mortgages may also have declarations /covenants which would require it to be sold to another low income party if public funds have been used to obtain that mortgage. Williams said it is not a decision about Habitat being the developer that is influencing his vote on this. The City has supported Habitat for Humanity on other homes and some of the elected officials and staff have even worked on them. The City supports affordable housing in many fashions throughout the community. However, he thinks the development agreement is fine the way it is and is willing to wait to see if interest eventually picks up for the plan in place. 21 EDA Minutes Page 5 June 23, 2014 Mike Olson from Habitat is willing to work with the Huset Park HOA. He said if Habitat could build 10 of the units, he would let the HOA work with them on the other 6 units if they can get this approved. Motion by Williams, seconded by Szurek to waive the reading of Resolution 2014 -04, there being ample amount of copies available to the public. All ayes. MOTIONPASSED. Motion by Williams, seconded by Szurek to deny Resolution 2014 -04, a Resolution approving the Modified Sixth Amendment and Restated Contract for Private Redevelopment by and between Columbia Heights EDA and BNC Bank as Successor to Huset Park Development Corporation. There was some more discussion after the motion was made. Herringer said we currently have 27 Habitat Homes in Columbia Heights. He said this is a hard decision for him, and sometimes it leaves the members second guessing themselves if they have made the right decisions. He reflected on the fact that they turned down a proposal at 47th and Central for an upper end market rate rental apartment building. He is looking at the welfare of the community as a whole and that the City needs to keep focused on the long term, not short term goals. He feels the City should give it another couple years to see what the market does. Peterson talked about what a diverse community we have turned into and how he has always tried to welcome everyone into our community. He said to vote for the motion on the floor would be hypocritical and that he feels bad. Sean Bruin of 4117 5th St said when he first heard about the proposed townhouses for this site he was excited. He feels very passionate about giving people a chance and urges support of the change in language to allow the Habitat townhomes to be built. Habal currently owns a Habitat house. She is the mother of two children and used to live in south Minneapolis in an unsafe neighborhood. She is happy to live here where she feels safe and is happy to be able to own a house. She says Habitat is the best help ever to families. Sala Jama originally came from Somalia. He grew up in a Habitat house after living in many apartments. He supports Habitat and their programs which allow families an opportunity to thrive. The children get educations and have a stable environment to grow and become good citizens who eventually give back to the community. There were also a couple of future Habitat residents present who live in Columbia Heights now and are waiting for a housing unit to open up for them. The vote on the above Motion was as follows: Ayes: Herringer, Nawrocki, Williams, Szurek Nays: Schmitt, Diehm, and Peterson MOTION PASSED. 22 EDA Minutes Page 6 June 23, 2014 OTHER BUSINESS Fehst told members that the EDA has owned several parcels of land for the past 9 years which have been tax exempt. By state law these parcels must go back to taxable parcels if not developed. Since receiving notification from Anoka County on this, a law was passed which changes the time period from 9 years to 15 years as interpreted by our Legal Counsel. The County however, has been resistant to this interpretation. In order to avoid the parcels becoming taxable, the City can transfer title on them to the City of Columbia Heights which would buy us another 9 years to determine what should be done with them long term. Action on this must be taken before July 1St. Therefore, a Resolution must be approved tonight to go through with the transfer of title if the county rejects the 15 year time period. Fehst explained that most of the parcels are surrounding the Public Safety Building, Crestview Assisted Living Building, and Jackson Pond. Motion by Diehm, seconded by Herringer to approve the Resolution approving transfer of titles on EDA owned parcels. All ayes. MOTIONPASSED. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. RESOLUTION AUTHORIZING THE CONVEYANCE OF CERTAIN PROPERTY BY THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY TO THE CITY OF COLUMBIA HEIGHTS BE IT RESOLVED By the Board of Commissioners ('Board ") of the Columbia Heights Economic Development Authority ( "Authority ") as follows: Section 1. Recitals. 1.01. The Authority owns certain property (the "Property") located in the City of Columbia Heights (the "City ") which it acquired for economic development purposes, and which is exempt from property tax under Minnesota Statutes, Section 272.02, subdivision 39 (the "Exemption Act'). A description of the Property is attached as Exhibit A. EDA Minutes Page 7 June 23, 2014 1.02. The Authority has determined that if Anoka County makes a final determination that the applicable exemption period for the Property under the Exemption Act has expired, it is in the best interest of the Authority and City that the Authority convey the Property to the City for economic development purposes prior to July 1, 2014. 23 Section 2. Authority Approval; Further Proceedings. 2.01. The Authority hereby approves the conveyance of the Property to the City for a purchase price of $1, to be held by the City for economic purposes. Such conveyance will occur solely in the event of a final determination that the applicable exemption period for the Property under the Exemption Act has expired. 2.02. The President and Executive Director are hereby authorized to execute on behalf of the Authority any documents required to carry out, on behalf of the Authority, the conveyance of the Property. Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority this 23rd day of June, 2014. President ATTEST: Secretary EXHIBIT A Property 825 41" Avenue, PID No. 35- 30 -24 -14 -0151 837 41" Avenue, PID No. 35- 30 -24 -14 -0155 89442 nd Avenue, PID No. 35- 30 -24 -14 -0157 4301 Quincy Street, PID No. 35- 30 -24 -14 -0159 839 41" Avenue, PID No. 35- 30 -24 -14 -0160 The next regular EDA meeting will be Monday, August 4, 2014 at City Hall at 6:30 pm. The meeting was adj ourned at 6:3 8 pm. Respectfully submitted, Shelley Hanson Secretary 24 COLUMBIA HEIGHTS PUBLIC LIBRARY APPROVED BOARD OF TRUSTEES 8/6/2014 MINUTES 4 1 July 2, 2014 The meeting was called to order by Chair Patricia Sowada at 6:30 p.m. Members present were: Nancy Hoium, Steve Smith, Patricia Sowada, Barbara Tantanella, and Catherine Vesley. Also present: Library Director Renee Dougherty, and Recording Secretary Stacey R. Hendren. Not present: Council Representative Tami Diehm. The minutes of the June 4, 2014, Board meeting were approved as amended. The bill list dated 6/11/14 of 2014 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 6/18/14 of 2014 bills was reviewed. It was moved, seconded, and passed that the bills be paid. It was noted that the expenditure in line 2030 for summer read materials will be reimbursed by MELSA. The bill list dated 6/25/14 of 2014 bills was reviewed. It was moved, seconded, and passed that the bills be paid. Members remarked that the reasonable fee for disc cleaning continues to benefit the library. The 2014 accounting dated 7/2/14 was reviewed. Old Business: 1. Members discussed the City Council meeting of July 23'd including the large attendance, patron comments, and the 4 -1 vote in support of bonding for a new library. Additional conversation related to the Jamboree parade, library buttons, and the positive support received from the community. New Business: Dougherty notified the Board that staff is training on a new delivery process. Materials will be transported on special delivery carts instead of in the current bins. Members were notified that the Northtown library will reopen on July 14th after its extensive remodel. 2. During the month of June the library held a Youth Read Down program along with the County Libraries. The program allowed youth, ages 17 & under, to earn $1 off accrued fines for every 15 minutes read in the library. At the Columbia Heights Public Library 76 youth participated in the program and earned a total of $339.46 in forgiven fines. Bethany Grabow, Children's Librarian, reported that one youth read a total of 5.75 hours at the library, 18 participants were Anoka County card holders, and 58 were Columbia Heights card holders. Dougherty noted that the intent of the program was to remove barriers to library use and convey the real value of reading to young people. The library received inquiries from adults who wanted to participate; however the program was limited to youth. 3. Members received May crossover statistics for review. Dougherty noted that circulation is falling county wide. Dougherty remarked that many Columbia Heights cardholders tend to visit the building and use library computers, but may never borrow materials and thus not be 1-7/2/14 25 reflected in circulation counts. Smith noted the May circulation and asked if there was a correlation between circulation and Internet usage. Members reviewed the computer usage information and requested a graph comparing computer logins and minutes. 4. Dougherty notified the Board that the Police Department is holding its annual community picnic at Sullivan Park on July 17th from 5:30 -7:30. The Library will have a table with information and a prize wheel. The library would like to purchase buttons to hand out at the picnic. The buttons would be the same as those purchased by the Library Foundation for the Jamboree. A motion was made to print buttons at the best price for the quantity. The motion was carried unanimously. Items from the Floor: 1. Dougherty handed out a graph comparing the gate count for June 2013 and June 2014 noting the increases. It was noted that 1,489 individuals visited the library on June 23rd. Board members noted the variety of activities for kids, and the high traffic in the library during the summer months. 2. Board members thanked Dougherty for her continued service and congratulated her on the completion of two years as library director. There being no further business, the meeting was adjourned at 7:18 p.m. Respectfully submitted, Stacey R. Hendren Recording Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2-7/2/14 26 AGENDA SECTION: CONSENT CITY COUNCIL LETTER ot: Auaust 11. 2U 14 ORIGINATING DEPARTMENT: PUBLIC WORKS ITEM: ADOPT RESOLUTION 2014 -59 ACCEPTING BY: K. Hansen THE FEASIBILITY REPORT FOR STORM DATE: 8/5/2014 DRAINAGE IMPROVEMENTS CITY MANAGER BY: DATE: 6 `C 11t Background: A petition for storm water drainage improvements was received by the City Council on December 9, 2013. The petition requested an Area Storm Water Study be conducted to develop drainage solutions, determine improvement estimates, and funding sources. The City Council adopted a resolution receiving the petition and ordering preparation of a report for storm water drainage improvements in the area north of 43rd Avenue between Benjamin and Arthur Streets. Analysis /Conclusions: Attached is the Feasibility Report that details the characteristics of the drainage area and scope of work for drainage improvements. A summary is provided below: Key Project Issues: 1. Topography The drainage area begins south of 45th Avenue, between Arthur and Benjamin Streets, and extends to 43rd Avenue. The elevation drops approximately 47 feet from 45th Avenue down to 43rd Avenue, the equivalent of two blocks. 2. Development The total area between Arthur and Benjamin Streets from 43rd to 45th Avenues is 15.7 acres. There are 39 developed properties with houses and garages. Most of the structures are near the street, creating large backyards for the properties along Arthur and Benjamin Streets. Approximately 6 acres drain to the adjacent streets. The remaining 9.4 acres drain to the center of the rear yards and south/southeast toward the intersection of 43rd Avenue and Benjamin Street. Properties near the intersection experience flooding. 3. Volume of storm water runoff Based on storm water modeling, 68,650 ft3 of storm water volume is generated from the 9.4 acres for the 100 year storm event. To accommodate this and minimize flooding downstream, a storm water basin would need to cover the rear 70 feet of six lots with a maximum depth of 3' to store this volume of water. The average lot size for the southerly properties on Arthur and Benjamin Streets is 66' wide by 300' deep. As these are rear yards, staff would propose an infiltration basin with plantings as opposed to a conventional retention basin that has open water. 4. Access There is no public access to these rear lot areas. All of the property is privately owned. A publicly constructed project would require easements be granted to the City. 5. Neighborhood Involvement Creating and maintaining rain gardens in the rear yards of properties would be the most economical and practical approach to redirect and retain storm water runoff. If "upstream" residents support the installation of rain gardens, smaller retention basins, if any, could be constructed in the rear yards of the southerly properties. Staff would partner with Rice Creek Watershed District and possibly Metro Blooms to work with OW AGENDA SECTION: CONSENT CITY COUNCIL LETTER ot: ORIGINATING DEPARTMENT: PUBLIC WORKS ITEM: ADOPT RESOLUTION 2014 -59 ACCEPTING BY: K. Hansen THE FEASIBILITY REPORT FOR STORM DATE: 8/5/2014 DRAINAGE IMPROVEMENTS Page 2 residents on rain gardens. CITY MANAGER BY: DATE: Scope of Work: Staff proposes a 2 -stage approach to address area flooding. Initially rain gardens would be installed on upstream properties in cooperation with property owners. Residents would be responsible for ongoing maintenance. Depending on the success of the gardens, stage 2 would involve sizing and constructing bio- infiltration basin(s) near the southern properties with a connection to the storm system. Financing: Financing for rain gardens could be a combination of grants from the RCWD and City individual contributions. Financing for bio- infiltration basin(s) and connection to storm sewer system would be the infrastructure fund, storm water utility funds, State Legacy funding grants (competitive), and potentially assessments. Concurrent Projects: Staff is working with RCWD on reconstructing the Silver Lake boat landing pond. The pond construction is tentatively planned for 2015. Utilities: Storm sewer is available in 43rd Avenue and Benjamin Street. The 43rd Avenue storm sewer is larger diameter pipe (21" compared to 12 ") and could accept the slow outflow from the infiltration basins. Recommended Motion: Move to waive the reading of Resolution 2014 -59, there being ample copies available for the public. Recommended Motion: Move to adopt Resolution 2014 -59, being a resolution accepting the Feasibility Report for Storm Drainage Improvements, 43rd to 45th Avenues, Arthur to Benjamin Streets. KH:ky Attachments: Resolution 2014 -59 Feasibility Report Map of Drainage Area Map of Possible Infrastructure Improvements COUNCIL ACTION: RESOLUTION 2014 -59 BEING A RESOLUTION ACCEPTING THE FEASIBILITY REPORT FOR STORM DRAINAGE IMPROVEMENTS WHEREAS, the City Council received a petition requesting an Area Storm Water Study be conducted in the area north of 43rd Avenue between Benjamin and Arthur Streets, and WHEREAS, pursuant to Resolution No. 2013 -116, a report has been prepared by the City Engineer with reference to the Area Storm Water Study, and the following drainage area beginning at 45th Avenue between Arthur and Benjamin Streets, and extending to 43rd Avenue, and WHEREAS, the report provides information regarding whether the proposed project is feasible, necessary and cost - effective, and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA The Feasibility Report is hereby accepted and received by the City Council of Columbia Heights on August 11, 2014. Passed this 11 th day of August, 2014. Offered by: CITY OF COLUMBIA HEIGHTS Seconded by: Roll Call: I: Katie Bruno City Clerk Mayor Gary L. Peterson 29 City of Columbia Heights FEASIBILITY REPORT FOR STORM WATER DRAINAGE IMPROVEMENTS 43RD AVENUE TO 45TH AVENUE ARTHUR STREET TO BENJAMIN STREET JULY, 2014 ENGINEERING DEPARTMENT 637 38 "' Avenue NE, Columbia Heights, MN 55421 763- 706 -3 700 % 763- 706 -3 701 (Fax) 30 STORM WATER DRAINAGE AREA IMPROVEMENTS COLUMBIA HEIGHTS, MINNESOTA LOCATION: 43RD AVENUE NE TO 45TH AVENUE NE ARTHUR STREET NE TO BENJAMIN STREET NE This feasibility study includes an analysis of the storm water drainage within the neighborhood. IMPROVEMENTS: Raingardens — Individual gardens on upstream properties to redirect and detain storm water runoff. Infiltration Basin(s) and Connection to Storm System — Bio- infiltration basin(s) with catch basin inlet and pipe to allow runoff into storm system. INITIATION: Petition from local residents near 43rd Avenue and Benjamin Street intersection. OWNERS Rain arg dens ABUTTING 43rd Ave — 45th Ave, Arthur St — Benjamin St (40) OR IMPACTED: Infiltration Basin(s) and Connection to Storm System 43rd Ave, Arthur St — Benjamin St (13) Do Nothing 43rd Ave — 45th Ave, Arthur St — Benjamin St (40) ISSUES: The following key project issues are discussed: 1. Topography 2. Development 3. Volume of Runoff 4. Access 5. Neighborhood Involvement FEASIBILITY: The project is feasible with a two stage approach. Initially raingardens would be installed on upstream properties. Depending on the success of the gardens, stage 2 would involve sizing and constructing bio- infiltration basin(s) near the southern properties with a connection to the storm system. 41 FINANCING: Financing for raingardens would be a combination of grants and individual contributions. Financing for bio- infiltration basin(s) and connection to storm sewer system would be State grants, RCWD grants, infrastructure, utility funds, and potentially assessments. ASSESSMENTS: Assessments for the bio - infiltration basin(s) and pipe work would be in accordance with past practice. Assessments are based on the area of a property contributing to the runoff. The need for and amount of any assessments would be developed during Stage 2 design. PROJECT ISSUES: 1. Topography The Arthur /Benjamin Street Neighborhood, as it pertains to this study, includes the properties lying south of 45th Avenue to 43rd Avenue, between Arthur Street and Benjamin Street. The overall topography of the neighborhood slopes from the north to the south. The elevation on the north end of the neighborhood, near 45th Avenue is at roughly 326. The entire area slopes down to 43rd Avenue, about elevation 279. This is 47 feet of elevation change in the equivalent of two blocks. 2. Development The neighborhood is made up of 39 residential properties and 1 landlocked property with a total area of about 15.7 acres. These residential properties are mostly large narrow lots with the houses sitting near the street, leaving large backyards, which are mostly grass. Of the 15.7 acres, roughly 9.43 acres contributes runoff to the flooding issues downstream. Runoff travels to the rear of the lots and then funnels along the rear lot lines, flowing downhill towards 43rd Avenue. The runoff volume and velocity causes flooding issues with the downstream properties. The remaining 6 acre area drains to the adjacent streets. 3. Volume of Storm Water Runoff HydroCAD was used to model the drainage area. A pervious curve number (CN) of 61 was used, identical to the CN used in the Silver Lake TMDL study model. With a 6" 100 year rainfall in HydroCAD, approximately 68,650 ft3 of storm water volume is generated from the 9.43 acres which makes up the neighborhood watershed. New modeling curves are being recognized which reflect a trend of larger, more intense storms (Atlas 14). Using the Atlas 14 rainfall number will create an even greater volume of runoff. While not currently required by RCWD, the new Atlas 14 numbers could be implemented at a future date by the watershed or MPCA. 32 Snow melt is a large factor in flooding issues in the spring. Raingardens may not be able to provide much relief in the spring thaw. Frozen ground coupled with a quick snowmelt /thaw could overwhelm the system, regardless of how much storage space is created. 4. Access Aerial photos of the neighborhood show that access to the rear yards is limited. This could present problems for a city lead project. Property owners may be resistant to granting easements to allow city improvements on private property. 5. Neighborhood Involvement A neighborhood led collation, creating and maintaining raingardens in the rear yards of properties would be a worthwhile approach. If residents support the installation of raingardens it would be the most economical and practical method to redirect and retain storm water runoff on the upstream properties. A relatively small number of properties along 43'd Ave and Benjamin St are adversely affected by the storm water runoff. The upstream properties may not be interested in installing raingardens to help alleviate the flooding. PROJECT FEASIBILITY: There are not many viable options for a city infrastructure project alone to alleviate the flooding. To store the volume of runoff generated by the neighborhood watershed, a storm water basin would need to cover the rear 70 feet of 6 lots with a maximum depth of 3'. This option alone is not the most ecofriendly or cost effective option. The project is feasible with a two stage approach. Stage 1: Raingardens A key to minimizing the downstream flooding is working with residents in the upsteam area of the neighborhood to create as many raingardens as practical. Stage 1 would begin with a neighborhood meeting about the storm water runoff and how raingardens help. In this instance, they also provide water quality benefits for Silver Lake. (These improvements may help the City meet Silver Lake TMDL requirements.) The City would partner with Rice Creek Watershed District (RCWD), and possibly Metro Blooms, to provide information on programs to help design the gardens and cover the cost of installation, as well as guidance in creating a neighborhood coalition. While this solution may take time to implement, the benefits achieved will be felt by the entire affected area. Raingardens placed in the backyards will provide storage and slow down the discharge rate of runoff. Once the flow has been controlled, residents downstream could have the opportunity to install raingardens and contribute to the overall reduction of runoff. The effectiveness of raingardens is dependent on the infiltration rate of the soils. For example, raingardens are only 33 beneficial in areas where water does not already pond. Even if infiltration rates are marginal, raingarden plants thrive in different types of soils and moisture conditions. Primary maintenance for raingardens is inspection and repair or replacement of treatment area components. Generally, this involves nothing more than the routine periodic maintenance that is required of a landscaped area. Accumulated sediment and debris removal (especially at the inflow point) will normally be the primary maintenance function. Stage 2: Bio- Infiltration Basin(s) and Connection to Storm System Stage 2 would look into more detail of what it would take to complete a project with such intensity on private properties. The low spot where the flooding occurs is approximately 62' from the back of the house at 4312 Benjamin Street. Easements from a minimum of 6 property owners would be required for this construction and ongoing maintenance. A bio- infiltration basin would be constructed with installation of a catch basin with a beehive grate and a 12" pipe extending to the south and tying into the storm sewer system on the south side of 43rd Avenue with a new manhole. The open grate of the catch basin would allow runoff to enter the storm system and minimize further flooding near the properties. The main area of the bio - infiltration basin would be "L" shaped and would have to be large enough for 1.0 — 1.5 acre foot of runoff before it is drained into the storm sewer system leaving the area dry. A smaller oval shaped bio - infiltration basin would be placed on the property line of 4318 Benjamin Street and 4319 Arthur Street. This area would have to hold 0.4 acre foot of volume. The two would be tied together with drain tile but the main outlet would be in the larger of the two, letting the water enter the storm sewer system. There would be annual maintenance and upkeep that would be required with an installation such as this. Making sure that the beehive grate does not get covered with debris preventing water from entering the storm sewer system. Allowing debris to pile up near and on the grate could cause flooding and defeat the purpose of installation. Regular mowing to keep the slopes and area stable would also be needed with this solution. Rice Creek Water Shed District would require an easement of perpetual maintenance for this type of project which could be difficult to obtain aside from the easements required to do the work. The most viable option for installing a pipe to connect the bio - infiltration basin to the storm system would be between properties at 2103 43rd Avenue and 2105 43rd Avenue. A 15' wide easement would be required due to the location of surrounding homes. Further research would be needed to confirm where the property lines are actually located and determine the easements required. The large open grass space on 2103 43rd Avenue would keep the restoration cost down. 2103 43rd Avenue is also on the downstream side of the neighborhood providing the closest access to the low point of the basin. If these property owners were not willing to provide the city with an easement for access to the back of the property, 4312 Benjamin Street would be another access point. Landscaping, trees, brush and retaining walls at 4312 Benjamin Street makes access to the back more difficult and much more expensive. 34 Do Nothing Option: Lastly, doing nothing allows the existing runoff to continue, with more intense storms being predicted for the future. If a storm water solution is not implemented it would mean the existing situation would continue allowing surface water runoff to follow a path through rear yards, and having the potential to impact existing downstream structures. PROJECT FINANCING Rain arg dens The Rice Creek Watershed District RCWD promotes and funds raingardens and could be a willing partner in finding money and support for neighborhood gardens. Funding of up to 50% of total project costs up to a maximum of $5,000 may be provided from RCWD for selected projects. The City of Columbia Heights has a Storm Water Grant Program to assist residents in the permanent improvement of storm water drainage issues. Along with the help of possible funding from RCWD the cities storm water grant program would be a possible source of funding to split between the willing parties. A maximum of $3,000 for the improvement area discussed in this study would be eligible for 50% of contracted work and 100% of do- it- yourself projects. With the cost of a raingarden being anywhere $5,000 to $10,000 this is more cost effective and eco- friendly than an infrastructure project in the area. With the cost share programs available the cost to residents would be extremely low. Bio- Infiltration Basin(s) and Connection to Storm System Based on cursory cost estimates, anywhere from $125,000 - $175,000 or more, this option would be difficult to construct with easement and access issues. In the RCWD, easements are required for permanent infrastructure improvements, such as piping, ponding or infiltration basins. Competitive grants are available from the State in their 319D program (Legacy funds), cost share grants are available from the RCWD, also awarded competitively. The City's stormwater utility may fund portions of this project, and past practice has also utilized area assessments for storm water. 35 ... C) o 2 z z © p m a N J N m O m m Z m m m C G i C Z M z z z N m m cf) E N 1 F o O v C O b U L J U c ■ • ~ v z p ro W m a Z z z z ` F _z coo Z Z Lo .� O ..{. Z T 3 m vh d a < m m Z a ■� c Q z z a= Z Z Z Z ` zaW �v N � a w w w lzil c ® o n ° `a o a c w N w m w W N U. ji0ti h a �o�6u p w � W m Z rr�q� a M fx of jaV _°'o� cl V a a - `5 o m ... M .. ., *N tr I u~i o v cn N R� s � u� a v z< a < Q a Z 3 11 1. ` N F r) n — J J J E .. a a a a < v � W W tall W w W w S W W a U m M � e M ti i - i J0 61 J Z �l � a Z N N C J � 3 m Y o m o L L y E Iz J � ■ U • j e � W ► hys „;x AGENDA SECTION: CONSENT NO: ITY COUNCIL LETTER Meeting of. Aucust 11, 2014 ORIGINATING DEPARTMENT: PUBLIC WORKS ITEM: APPROVE CHANGE ORDER NO. 2 FOR BY: K. Hansen 2014 MISCELLANEOUS UTILITY REPAIRS AND DATE: 3/12/2014 INSTALLATIONS, PROJECT 1411 CITY MANAGER BYr4� DATE: k _tLk Background: A 10" water main is installed along the north side of 49th Avenue, from the east side of Central Avenue to a hydrant across from the schools. The water main supplies the fire protection for the middle and elementary schools. One and possibly two of the gate valves on the main is leaking. The valve(s) is located in 49th Avenue, east of Central Avenue. Analysis /Conclusions: Interstate Companies is the contractor for the 2014 Miscellaneous Utility Repairs and Installations project. A change order based on unit pricing for replacing the valve is $15,930. The work is scheduled to be done at night or over a weekend due to area businesses that would be shut down. The contractor may be able to salvage and reinstall the loop detector for the traffic signal. If a new loop detector is not needed, the estimated change order amount will be $12,130. Staff recommends approval of .Change Order 2. Recommended Motion: Move to authorize Contract Change Order No. 2 for City Project No. 1411 to Interstate Removal Co. of Forest Lake, Minnesota in the amount of $15,930 for a new contract amount of $164,718. Attachment: Change Order No. 2 COUNCIL ACTION: 38 CHANGE ORDER NO.2 Proiect: 2014 Miscellaneous Utilitv Repairs and Installations Citv Proiect: 1411 Owner: City of Columbia Heights Date of Issuance: August 11, 2014 637 - 38t'' Avenue N. E. Columbia Heights, MN 55421 Contractor: Interstate Removal Co. Engineer: City Engineer 20290 Forest Rd N Forest Lake, MN 55025 You are directed to make the following changes in the Contract Documents: Description: Staff directed the contractor to remove and install new 10" gate valve on 491h Avenue, east of Central Avenue. Cost for the work was negotiated. Purpose of Change Order: The contract has been modified to include the following: CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price: Original Contract Time: $ 134,315.00 Previous Change Orders No. _1_ to No. _1_ Net Change from Previous Change Order: $ 14,473.00 Contract Price Prior to this Change Order: Contract Time Prior to this Change Order: $ 148,788.00 Net Increase of this Change Order: Net Increase (Decrease) of Change Order: $ 15,930.00 Contract Price with all Approved Change Orders: Contract Time with Approved Change Orders: $ 164,718.00 N/A Approved Approved By: By: City Engineer (Contractor) City Manager Walt Fehst Mayor Gary Peterson Date of Council Action 39 CITY COUNCIL LETTER Meeting of: August 11, 2014 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER PUBLIC WORKS ITEM: REHAB OF THE WATER TOWER BY: Kevin Hansen BYv�in DATE: 8/5/2014 DATE: City staff had an interior /exterior inspection conducted on the City's water tower in 2003 and 2008. The AWWA recommends this practice to be conducted approximately every five years on steel water tanks to analyze and ensure the integrity of the structural condition and coatings of the steel tank. Coating systems for steel water tanks have a life expectancy of 15 -20 years. The City's only water tower is a 250,000- gallon single pedestal, welded steel design located at 4700 Stinson Boulevard. The last major renovation was in 1996 when the interior and exterior were repaired and recoated with a lead free epoxy. Based upon the 2008 inspection report, structural and spot coatings repairs were identified at an estimated cost of $110,000, in 2008 dollars. Recognizing the age of the interior and exterior coatings, staff evaluated conducting a spot repair program in 2009 or 2010, and weighed that against a complete repainting that would be scheduled in 2015. Rather than spending over $100,000 in 2009 or 2010, and again spending $500,000 in 2015, staff recommended eliminating a spot repair program and waiting for the tank to have the interior and exterior coatings replaced. It is also most cost - effective to have the interior done at the same time as the exterior. The industry currently has a 9 -12 month lead -time from bidding to work initiation. The plans and specifications require a certified coating engineer (MACE) and registered structural engineer, in addition to field inspections. Recommended Motion: Authorize staff to seek proposals for engineering services for the rehabilitation of the city water tower. COUNCIL ACTION 40 CITY COUNCIL LETTER Meeting of• Ann 1 1 ?014 AGENDA SECTION. ORIGINATING DEPT.: CITY MANAGER NO: License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: - -N NO: DATE: AUG. 7, 2014 BY• �� BACKGROUND /ANALYSIS Attached is the business license agenda for the August 11, 2014 Council meeting. This agenda consists of applications for contractor licenses for 2014. At the top of the license agenda you will notice a phrase stating *Signed Waiver Fonn Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for August 11, 2014 as presented. COUNCIL ACTION: 41 TO CITY COUNCIL Aug 11, 2014 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2014 BLDG *MH Plumbing Northwoods Plumbing *Air Central Inc. *Nice Neat Plumbing EMC Services *Schwantes Heating Pope Plumbing Sowada and Barna Plumb White Bear Heating & AC 6725 277`h Ave NW, Isanti $60 16088 Rhinestone St NW, Anoka $60 5981 142nd Ave NW, Ramsey $60 2227 6th St NE, Mpis $60 321 Dean Ave, Champlin $60 6080 Oren Ave N, Stillwater $60 7380 Wyndham Way, Woodbury $60 21058 Davenport St. Cedar $60 6233 Rhode Island Ave N, BrkPk $60 42 d- 0 N a w O f-' w w U O H w a w Q U 7a w F-' O W z w O W °z a w O H O U H W a O w H U a� E i. U N U N O U i]. U 4r O N U sU. U 0 U U 00 N N N O N .3 U .E O U cz 0 ►9 O O ►m O kn M N_ O 64 4-i O O O M 0 00 N M L '0 U .; U E O U N U tUi 7a r. 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O f) E F-1 4 H U` (D U co E O O z r r W z S4 W M M p m r r +) W 0 U N N •� P1 rl H x , 0 0 H U ?+ M U RC N I U2 U I E I z W N 1 0 E •• 1 U U) M I U ?+ M I RC U) •• I U2 � Fq H H i x cQ U� w wl v z H z I W a zC) w z u w a z H E- 4 0 W m i W COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: August 11, 2014 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S Other Ordinances & Resolutions ADMINISTRATION APPROVAL ITEM NO: 9A BY: Katie Bruno Reconsideration of Ordinance No. 1615 DATE: August 7, 2014 DATE: � =Y • 1 U Background: The first reading of this ordinance occurred at the June 9, 2014, council meeting. The second reading of the ordinance occurred at June 23, 2014 council meeting. This ordinance provides for the sale and issuance of up to $7 million in general obligation bond financing for the construction of a new library on one of two sites already owned by the City. A referendum petition to repeal this ordinance was received at the City Clerk's office, July 23, July 24, and July 28, 2014. Pursuant to the City Charter Section 44, if this petition has 1,010 or more signatures from registered voters in the City, it prevents the ordinance from going into operation, and it requires the Council to reconsider the matter of the proposed bond sale. If the City Council acts to reaffirm the bond sale, they must call for the matter to be placed on the ballot as a referendum question to be decided at the upcoming general election on November 4th, 2014. Analysis: Of the 1,371 received signatures with the petition; 1,040 were verified as registered voters through the Minnesota Statewide Voter Registration System (SVRS). As of August 7th, the Clerk's office has received requests from six residents, asking that their name be removed from the petition, leaving 1,034 verified signatures. Unless an additional 25 or more requests to remove verified signatures are received by the August 11th Council meeting, the petition received will satisfy the City Charter requirements. Recommended Motion: Based on the assumption that 25 or more additional requests will not be received before the August 11 th Council meeting, staff recommends that the city council adopt the following motions: MOTION: Move to waive the reading of Ordinance No. 1615, there being ample copies available to the public. MOTION: Move to reaffirm the adoption of Ordinance No. 161.5, being an Ordinance providing for the issuance and sale of General Obligation Library Bonds, Series 2014A, in the maximum aggregate principal amount of $7,000,000, and to call for the question to be included on the ballot of the general election scheduled for November 4, 2014. COUNCIL ACTION: 52 'I-10/ REFERENDUM PETITION Proposing the repeal of Ordinance No. 1615, being an ordinance providing for the issuance and sale of general obligation library bonds, Series 2014A, in the maximum aggregate principal amount of $7,000,000, a copy of which ordinance is hereto attached. This Referendum Petition is sponsored by the following committee of registered voters; Name 1. — Greeory K. Bloat 2. Ramona Anderson �3. Weston WiRizins 4. Adam Davis 5. ^Robert Odden Address 4731 6th St. N.E. Columbia Heights, MN 55421 4132 Stinson Blvd ME, Columbia Heights, MN 55421 4144 Madison St N E Columbia Heights, MN 55421 3932 Central Ave. N.E. #3 Columbia Heights, MN 55421 1201 42nd in Ave N E Columbia Heights MN 55421_ The undersigned registered voters, understanding the terms and the nature of the ordinance hereto attached, petition the council for its repeal, or, in lieu thereof, for its submission to the electors for their consideration. .- T nnro 53