HomeMy WebLinkAbout07-28-2014 Regular MeetingCITY OF COLUMBIA HEIGHTS
590 40 " Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692
Visit our website at: www.ci.columbia- heigitts.mn.us
Mayor
Gary L. Peterson
Councilmembers
Robert A. Williams
Bruce Nawrocki
Tammera Diehm
Donna Schmitt
City Manager
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on
Monday July 28, 2014 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and
activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96
hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or
hearing impaired only)
LCALL TO ORDER
2.ROLL CALL
1INVOCATION
Invocation provided by Max Richter, Community United Methodist Church
4.PLEDGE OF ALLEGIANCE
5.ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda.
These may be items brought to the attention of the Council under the Citizen Forum or items
submitted after the agenda preparation deadline.)
6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS GUESTS
1. Introduction of Assistant to the City Manager /Human Resource Director, Kelli Bourgeois.
2, Proclamation announcing Tuesday, August 5th as National Night Out in the City of Columbia
Heights. pg 5
7.CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as
the next order of business.)
A. Approve Minutes of the City Council
MOTION: Move to approve the minutes of the City Council meeting of July 14, 2014. pg. 6
B. Accept Board and Commission Meeting Minutes pg. 12
MOTION: Move to accept the Housing & Redevelopment Authority minutes of April 22, 2014.
City Council Agenda
Monday July 28, 2014
Page 2 of 4
C. Approval of the attached list of rental housing licenses pg. 18
MOTION: Move to approve the items listed for rental housing license applications for July 28,
2014 in that they have met the requirements of the Property Maintenance Code.
D. Reissue rental license pg. 32
MOTION: Move to issue a rental- housing license to John Tomas to operate the rental property
located at 3700 Van Buren Street N.E. in that the provisions of the Property Maintenance Code
have been complied with.
E. Approve Demolition Contract for 1301 -1303 Circle Terrace Blvd NE pg. 33
MOTION: Move to waive the reading of Resolution No. 2014 -55 there being ample copies
available to the public.
MOTION: Move to adopt Resolution No. 2014 -55 being a resolution approving the execution of
a contract for the removal of the structure located at 1301 -1303 Circle Terrace Blvd. NE.
F. Accept Blue Cross Blue Shield of Minnesota Planning Grant pg. 45
MOTION: Move to waive the reading of Resolution No. 2014 -56 there being ample copies
available to the public.
MOTION: Move to adopt Resolution No. 2014 -56 being a resolution accepting an $8,000 grant
from Blue Cross Blue Shield of Minnesota to fund a planning and design exercise for Downtown
Columbia Heights.
G. Adopt a resolution accepting bids and awarding the contract for 2014 Sanitary Sewer Lining
City Project No. 1404, to Veit & Company Inc. pg. 47
MOTION: Move to waive the reading of Resolution 2014 -57, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2014 -57, being a resolution accepting bids and awarding
the contract for 2014 Sanitary Sewer Lining, City Project No. 1404 including Alternate 1 for
main to service lateral connection liners to Veit & Company, Inc. of Rogers, Minnesota based
upon their low, qualified, responsible bid in the amount of $163,012.00 with funds to be
appropriated from Fund 652 -51404 -5185; and, furthermore, to authorize the Mayor and City
Manager to enter into a contract for the same.
H. Final Payment For Sanitary Sewer Lining, Project 1304 pg. 50
MOTION: Move to accept the work for Sanitary Sewer Lining, City Project No. 1304, and to
authorize final payment of $5,798.66 to Insituform Technologies USA, Inc. of St Louis,
Missouri.
I. Final Compensating Change Order And Final Payment For Pump Station 2 PRV, Project pg 52
1307
MOTION: Move to accept final compensating change orders and accept the work for Pump
Station 2 PRV Installation, City Project No. 1307, and to authorize final payment of $10,228.38
to Minger Construction, Inc. of Chanhassen, Minnesota
City Council Agenda
Monday July 28, 2014
Page 3 of 4
J. Final Payment For Sanitary Main And Catch Basin Replacement pg. 56
MOTION: Move to accept the work for sanitary sewer main and catch basin replacements and
to authorize final payment of $1,799.00 to Minger Construction, Inc. of Chanhassen, Minnesota.
K. Consideration of bids and awarding a contract for the 2014 Storm Sewer Project:
Reconstruction Of Jackson Pond City Project No 1308 pg. 57
MOTION: Move to reject all bids for the 2014 Storm Sewer Project, Reconstruction of Jackson
Pond, City Project Number 1308, and authorize staff to seek new bids.
L. Approve Business License Applications pg. 61
MOTION: Move to approve the items as listed on the business license agenda for July 28, 2014
as presented.
M. Adopt Resolution 2014 -58, being a resolution to appropriate $29,000 from the fund balance pg. 63
of the general government ca ital equipment re lacement fund 431 to the 2014 budget, and
to award related agreements for the purchase of telephones and phone system support
MOTION: Move to waive the reading of Resolution 2014 -58, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2014 -58, being a resolution to appropriate $29,000 from
the fund balance of the general government capital equipment replacement fund 431 to the 2014
budget, and to award related agreements for the purchase of telephones and phone system
support.
N. Payment of Bills pg. 66
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council
has received the list of claims paid covering check number 153104 through 153297 in the
amount of $ 693,421.88.
MOTION: Move to approve the Consent Agenda items.
S. PUBLIC HEARINGS
A. Adopt Resolutions 2014 -51 4329 Main Street N.E. and 2014 -52 3730 Tyler Street N.E. being pg. 75
declarations of nuisance and abatement of violations within the City of Columbia Heights
MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers 2014-
51 and 2014 -52 there being ample copies available to the public.
MOTION: Move to adopt Resolution Numbers 2014 -51 and 2014 -52 being resolutions of the City
Council of the City of Columbia Heights declaring the properties listed a nuisance and approving the
abatement of violations from the properties pursuant to City Code section 8.206.
B. Adopt Resolution 2014 -53, 3731 -3733 Pierce Street N.E., being a Resolution of the City Council
of the City of Columbia Heights approving rental license revocation for failure to meet the pg so
requirements of the Property Maintenance Codes.
MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2014 -53
being ample copies available to the public.
MOTION: Move to adopt Resolution Number 2014 -53, being a Resolution of the City Council of the
City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV,
Section 5A.408(A) of the rental license listed.
City Council Agenda
Monday July 28, 2014
Page 4 of 4
9. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
B. Bid Considerations
C. New Business and Reports
1. Report on Petition received July 23`d regarding repealing Ordinance No. 1615, being an
ordinance providing for the issuance and sale of general obligation library bonds, series
2014A, in the maximum aggregate principal amount of $7,000,000.
10. ADMINISTRATIVE REPORTS
Report of the City Manager
Report of the City Attorney
11. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular
agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to
speak shall state his /her name and address for the record.
12. ADJOURNMENT
Walt Fehst, City Manager
WF /ksb
PROCLAMATION
National Night Out
August 5, 2012
WHEREAS: The National Association of Town Watch is sponsoring a special
national, and international, community crime prevention campaign on the evening
of Tuesday, August 5th, 2014 called "National Night Out," and
WHEREAS: It is important that all citizens of Columbia Heights be aware of
the importance of crime prevention programs and the positive impact that their
participation can have on reducing crime and drugs in our neighborhoods: and
WHEREAS: "National Night Out" provides an opportunity for Columbia
Heights residents to join together with over 37 million people in 16,000 communities
across the country in support of safer neighborhoods and to demonstrate the success
of cooperative crime prevention efforts; and
WHEREAS: Neighborhood spirit and cooperation is the theme of the "National
Night Out" project and plays an important role in helping the Columbia Heights
Police Department fight the war on crime and drugs in our community.
NOW THEREFORE, I, Gary L. Peterson, Mayor of the City of Columbia
Heights, do hereby call upon all citizens of our community to join the Columbia
Heights Police Department in supporting and participating in the 31st annual
"National Night Out" event on Tuesday, August 5th, 2014.
FURTHER LET IT BE RESOLVED that I hereby proclaim Tuesday,
August 5th, 2014 as "NATIONAL NIGHT OUT" in Columbia Heights.
Mayor Gary L. Peterson
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
JULY 14, 2014
THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON
MONDAY JULY 14, 2014 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E.,
COLUMBIA HEIGHTS, MINNESOTA
1. CALL TO ORDER
The meeting was called to order by Mayor Peterson at 7:04 PM.
2. ROLL CALL
Present: Councilmembers Schmitt, Diehm, Nawrocki, Mayor Peterson
Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Katie Bruno, Council Secretary;
Joe Kloiber, Finance Director; Jackie Senko, Assistant Finance Director
3. INVOCATION
Jin Kim of Church of All Nations provided the invocation.
4. PLEDGE OF ALLEGIANCE - recited
5. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda.
These may be items brought to the attention of the Council under the Citizen Forum or items
submitted after the agenda preparation deadline.)
Councilmember Nawrocki asked the City Attorney what the deadline is for submittal of a petition
related to the library bonding ordinance. City Attorney Jim Hoeft stated that the petition would need
to be submitted to the City Clerk's office by 4:30 pm on July 24, 2014.
6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
A. Presentation of the GFOA Certificate of Achievement for Excellence in Financial Reporting,
Brenda Davitt representing GFOA reported that this is the 24th year the City of Columbia Heights has
received this recognition. Joe Kloiber, Finance Director accepted the award on behalf of the City.
Councilmember Nawrocki questioned the cost associated with the study as well as the number of
communities that participate. Kloiber reported the cost of the program evaluation is $415.00. Ms.
Davitt stated that participation is high, and includes cities, counties, the state, Metropolitan Airport
Commission, and the Metropolitan Council, The estimate was that over 100 entities participate.
Councilmember Nawrocki stated that he sees the auditor's report as sufficient.
Ms. Davitt commented that the certificate of achievement is helpful when obtaining bond ratings.
Mayor Peterson stated he is very proud of the City's finance department.
Page 2 of 6
B. Presentation of the 2013 Comprehensive Annual Financial Report — Redpath and Company
Auditors.
Dave Mol, representing Redpath and Company gave an overview of the 2013 audit.
City Manager Fehst asked if there would be any negative consequences associated with obtaining the
GFOA certificate. Mr. Mol responded stating that rating agencies report the certification is
beneficial, demonstrating seriousness in financial reporting.
One finding was noted in the report on the compliance section; a deficiency in collateral for bank
deposits. Finance Director Kloiber explained that there is a state statute requiring deposits are
guaranteed in the event of a bank failure. Kloiber reported there was a time when the City's deposits
were not fully covered for a period of about 30 days.
Mr. Mol reviewed PowerPoint slides related to Revenue Sources, Water Operations, Liquor
Operations. Councilmember Nawrocki expressed concern with the reporting of the liquor stores net
income as $679,000; noting it did not factor in the debt service payments of $300,000 - $350,000.
City Manager Fehst reminded the Council that in the past the rent payments decreased the profits
substantially, and with the new stores, the City is building equity.
Mr. Mol reported the audit produced good results.
Councilmember Nawrocki expressed his concern with the budget article proposed for the upcoming
newsletter, noting that property taxes have almost doubled since 2004, while the newsletter suggests
they are decreasing.
Councilmember Schmitt requested clarification on a couple of items regarding Real Estate held for
Resale and the effect to the City related to the sale of Parkview Villa. Director Kloiber explained that
there are two main revenue sources; a federal grant and tenant rents; both of which will decline.
Current expenses under the Community Development function would also decline. Capital assets
would be replaced with (restricted) cash. Councilmember Schmitt questioned the procedure for
designated funds that are not used as budgeted. Director Kloiber explained that the funds remain in
the general fund, and remain as part of the general fund surplus.
Councilmember Nawrocki stated that he would support a property tax decrease, and he suggested the
newsletter article be adjusted to represent the issues discussed.
Mayor Peterson thanked Mr. Mol, Director Kloiber and Assistant Director Senko for their work on
the audit process.
C. Proclamation for Adeline Rustom Day.
Mayor Peterson read the proclamation, and wished Ms. Rustom a happy 100`x' Birthday.
7. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as
the next order of business.)
A. Approve Minutes of the City Council
MOTION: Move to approve the minutes of the City Council meeting of June 23, 2014,
MOTION: Move to approve the minutes of the City Council Worksession of June 23, 2014.
Page 3 of 6
B. Accept Board and Commission Meeting Minutes
MOTION: Move to accept the Library Board Meeting minutes of June 4, 2014.
MOTION: Move to accept the Public Arts Commission Meeting minutes of June 3, 2014,
C. Appointment of Election Judges
MOTION: Move to waive the reading of Resolution No. 2014 -49, there being ample copies available to
the public.
MOTION: Move to adopt Resolution No. 2014- 49, being a resolution designating election judges and
salaries for the 2014 Primary and General Elections.
D. Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for July 14, 2014 as
presented.
E. Payment of Bills
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has
received the list of claims paid covering check number 152822 through 153103 in the amount of
$1,135,665.12.
Motion by Councilmember Nawrocki, seconded by Councilmember Diehm to approve the Consent
Agenda items. Motion passed unanimously.
S. PUBLIC HEARINGS
None
9, ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
None
A. Bid Considerations
None
B. New Business and Reports
None
10. ADMINISTRATIVE REPORTS
Report of the City Manager
City Manager Fehst reported that a meeting with Congressman Keith Ellison is scheduled for August
lit at the St Anthony City Hall.
Councilmember Nawrocki expressed concern with the budget article in the newsletter, particularly
the information regarding the property taxes. Additionally he would like to have information
regarding candidates included. It was noted that the newsletter would be published after the primary
election however.
Councilmember Nawrocki asked for an update on the properties located at 529 Mill Street and 666
40th Ave NE. City Manager Fehst reported that city staff has been following up on both properties.
Page 4 of 6
Report of the City Attorney
Nothing to report.
11. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall
state his /her name and address for the record.
Harold Hoium -4200 3rd St NE reported there were still items that need attention at the pedestrian
bridge, including leaf removal and lighting issues. Mr. Holum reported the city has had numerous bus
structures vandalized, and requested the police increase patrol, especially after 11:00 pm.
Malcom Watson -1717 491h Ave NE suggested the council consider building a new community center
and administrative offices in conjunction with the proposed library at Central and 40th, noting the
cost to maintain the current City Hall is likely expensive. Mr. Watson suggested making a few
repairs to the current library site in order to increase marketability.
12. ADJOURNMENT
The meeting adjourned at 8:33 PM
Respectively Submitted,
Katie Bruno, Council Secretary
RESOLUTION 2014 -49
BEING A RESOLUTION DESIGNATING ELECTION JUDGE SALARIES AND ELECTION JUDGES FOR
THE 2014 PRIMARY AND GENERAL ELECTION
WHEREAS: There are scheduled elections in the City of Columbia Heights and the State of Minnesota; and
WHEREAS: Pursuant to City Charter, Section 30, and M.S.S. 204A, the Council shall appoint the following qualified
voters to be judges for the 2014 Primary and General Election.
Precinct 1- Murzyn Hall - 530 Mill St
HJ Robert Petty
AHJ Lee Bak
Darlene Bielejeski
Janet Belstler
Gene Forseide
Kathleen Fossum
Diana Gomez
Charles W. Kewatt
Judy Peterson
Joyce Shellito (Primary Only)
Dolores Strand
Veronica Johnson
Precinct 2- Immaculate Conception Church — 4030 Jackson St.
HJ JoAnn Kewatt
AHJ Marilyn Vaughan
Mark Emme
Beverly Holub
Robert Peltier
Patricia Powell
Clifford Shedlov
Allen Ziemann
Precinct 3 — Parkview Villa — 965 40 "' Ave
HJ Dan Steiskal
AHJ Marna Gomez
Dolores Fowler
Irene Gerou
John Logacz
Barbara Miller
David Sims
Beverly Thompson
Dwaine Anderson
Precinct 4 — Highland Elementary School —1500 49th Ave
HJ Gretchen Gallagher- Weinstein
AHJ Joel Andrychowicz
Shirley Browning
Soundra Burgoyne
Lois Burnett
Namgyaz Dorjee
Karl Haynus
Kathleen Johnson
Diane Porath
Marsha Stroik
Shirley Hartley
Precinct 5 — First Lutheran Church —1555 40th Ave
HJ Joan Kinde
AHJ Clara Schmidt
Nancy French
Debbie Grisco
John Krause
Lorrie Nalezny
Latresia Thompson
Daniel Yurik
Page 5 of 6
10
Page 6 of 6
Sharon Shedlov
Marion Bernard
Precinct 6 - Highland Elementary School —1500 49th Ave
Michelle Ferreira
AHJ Michael McGee
Laura Bull
Kevin Doty
Carol Lawler
Barbara Marshall
Bruce Shellito
Doris Sunheim
Precinct 7 — Valley View Elementary School — 800 49th Ave
HJ Katheryn Morales
AHJ Ann Kronstedt
Anne Binczik
Bob Carson
Carol Felland
Art Goedeking
Barbara NundahI
Ronny Thongthap
John Vachuska
Fatuma Elmi
Precinct 8 - Valley View Elementary School — 800 49" Ave
HJ Teresa Carson
AHJ Susan Betzold
Laurel Best
Mary Dowdle
Steve Emme
Carol Geier
Marvin Helm
Mary Ann O'Brien
Irene Sunt
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Columbia
Heights does appoint the afore mentioned as election judges, by precinct, for the Primary
Election on August 12, 2014 and the General Election on November 4, 2014 with an hourly
compensation of $11.00 for Head Judge, $10.75 for Assistant Head Judge, $10.50 for an Election
Judge and $6.75 for student judges. The Cit}' Clerk may designate additional and /or emergency judges, as necessary,
Passed this 14h day of July 2014
Um
HOUSING & REDEVELOPMENT AUTHORITY
MINUTES OF THE MEETING
OF APRIL 22, 2014
1. Call to order — The meeting was called to order by Vice Chair Williams at 7:00 pm.
2. Roll Call — Members present: Bruce Nawrocki, Gary Peterson, Donna Schmitt, Bobby
Williams, and Rheta Nelson.
Members Absent: Tammi Diehm
Staff Present: Executive Director -Walt Fehst, Community Development Director -Scott Clark,
Assistant Community Development Director - Joseph Hogeboom, and Secretary - Shelley
Hanson.
CommonBond Staff- Laura Frost and Heidi Mindestrom
3. Pledge of Allegiance — Recited
CONSENT AGENDA
4. Approve Minutes of January 28, 2014.
5. Resolution 2014 -06: Approve Financial Reports and Payment of Bills for January,
February, and March 2014.
Questions from members:
Schmitt questioned why there were late fees listed on the General Ledger of January payments
for several accounts (Home Depot, Comcast, City of Columbia Heights Water). Frost said she
would check with the accountant to see if late fees were indeed paid, and why late fees were
incurred.
Nawrocki asked about an outstanding check ( #1786) dated back to June 2013 for Johnson.
Frost said she would check into that also and report back.
Motion by Peterson, seconded by Nawrocki, to approve items on the Consent Agenda as
presented. All ayes. MOTIONPASSED.
12
HRA Minutes
Page 2
April 22, 2014
HRA RESOLUTION 2014 -06
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY
(HRA) APPROVING THE FINANCIAL STATEMENT FOR JANUARY, FEBRUARY, AND MARCH,
2014 AND PAYMENT OF BILLS FOR THE MONTHS OF JANUARY, FEBRUARY, AND MARCH
2014
WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota
Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and
disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the
HRA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if
correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statement for the months of January, February, and March 2014 and the list of bills
for the months of January, February, and March 2014 are attached hereto and made a part of this resolution; and
WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable
as to both form and accuracy.
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing
& Redevelopment Authority that it has examined the attached financial statements and list of bills, which are
attached hereto and made a part hereof, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as
presented in writing are approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records
of the Columbia Heights Housing & Redevelopment Authority.
Passed this 22nd day of April 2014.
MOTION BY: Peterson
SECONDED BY: Nawrocki
AYES: All ayes
Chair
Attest by:
Shelley Hanson, Secretary
13
HRA Minutes
Page 3
April 22, 2014
BUSINESS ITEM
6. Report of Management Company
Frost told members that we have received $40,000 thus far for the Operational Grant. She
expects that we should receive additional funds next quarter. According to the HUD site the
potential amount of the 2014 Capital Grant is approximately $85,000 but it has not been
released yet.
Clark reminded members that if the closing takes place in early 2015, these funds will need to
be used on the projects Aeon has determined necessary according with their improvement
schedule. Clark then informed the members of the timeline for the projects taking place over
the next month or two. He said Aeon will be on site overseeing the projects in conjunction
with CommonBond.
Frost then told members that the vacancy issue is improving now that the weather has
improved. She said they have put up new signage again, they have two open houses planned
on May 18th and 28th, they are hosting a senior tour on May 12th, and are getting social service
referrals. Frost stated they were listing the vacancies on Apartment.com, but have cancelled
that as no interest was coming from that site. She told members that there are currently two
vacancies in the North building -one will be filled May 2nd and the other on June 1St. In the
South building, three will be filled in April, one in May, and two others are pending approval,
which will leave 4 units still available.
Nawrocki still felt this rate of vacancy is unacceptable. Schmitt thought there had been big
improvements made with filling the vacancies as noted above, and appreciated management's
efforts.
7. Resident Council Minutes
Shirley Benitez reviewed the minutes of the Resident Council for the Board. She noted who the
floor representatives are for the neighborhood watch group they created within their building.
Williams thanked the Resident Council for supplying this information to the Board and for
keeping them abreast of what is happening in the building.
8. Citizens Forum
Lyn Miner said now that the weather has improved and residents are starting to open their
windows, it gets noisy for those on the east side of the building. The voices and the smoke both
carry to units above the entry and smoking shelter. She suggested that radios be banned or that
headphones be required. She urged residents to speak softly, and that smoking only take place in
the shelter, not at the picnic table. She said it especially becomes an issue at night or on
weekends when someone plays their car radio.
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HRA Minutes
Page 4
April 22, 2014
Frost asked if it would help to post a sign noting quiet time between the hours of 10 pm and 8
am. Mindestrom reminded residents to report loud noise to management so they can address it
with the proper parties.
Peterson agreed with management to post signage reminding residents to be considerate with use
of radios and other noise that affect residents especially during certain hours.
9. Resolution 2014 -07: Aeon Purchase Agreement Extension
Clark stated that on August 27, 2012 the Housing and Redevelopment Authority (HRA) approved a
Purchase Agreement with Aeon for the sale of Parkview Villa North and South. Based on terms of that
Agreement the termination date, including Buyer extension provisions, ends on April 30, 2014. The
attached resolution extends the Purchase Agreement, as written until the end of April 2015.
This amended Agreement is written without any substantive changes to the original since it is
understood, and written within the original Agreement, that major changes will occur once a final deal is
agreed to with the Department of Housing and Urban Department. The economic structure between
Aeon and the HRA will be driven by the ultimate contract rent allowance for the North building, which
in turn, will determine key financial determinations such as the price for the South building,
rehabilitation amounts, etc. The primary reason that the Agreement needs to be addressed now, and not
have a period of time where there is no official contract in- place, stems from the fact that Aeon will
need to extend their HOME fund appropriations from the MHFA, and an in -place and continuous signed
Agreement is critical.
Clark said that additional amendments will be considered in the coming months, but recommends
extension of the present contract as presented. He went on to update the members on the current status
of the tentative verbal agreement they have reached with HUD. HUD has agreed to a rent structure that
will be substantially lower than originally anticipated by Aeon. There are a lot of different components
to the agreement, but we could potentially close on the sale by February or March 2015. Once the
agreement is on paper, Aeon will need to complete their financing package that has been on hold during
the stalled negotiations with HUD. Due to the much lower than expected rent structures, the south
building may not produce the equity the city had originally hoped for. HUD doesn't care about the
south building or how it affects the overall bottom line of the total sale. They are looking at the north
building only and the anticipated rents have dropped from the originally requested amount of $790
down to $640. This means there is less operating income which will affect Aeon's financing
requirements. Clark explained that instead of getting the sales proceeds of the south building
immediately that the HRA may have to take a Seller's Finance Note. He said one way to payback a
portion of the note would be to extend the antenna lease to allow the City to recapture funds for a period
of 10 or 15 years in addition to negotiating for some cash flow proceeds. Clark also said that currently
taxes on this site are paid under the PILOT program. Once the sale takes place, the City would get
significantly more tax dollars than the current program generates. Clark said these are items that will
have to be negotiated in the coming months in order to make the sale go through based on what HUD
has agreed to.
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HRA Minutes
Page 5
April 22, 2014
Questions from members:
Nawrocki said this is going backwards and he is not in favor of losing more money in this transaction.
Clark admitted there is probably less money in the deal now, but also reminded Mr. Nawrocki that the
top two priorities of the Board when the decision was made to sell Parkview was to ensure that we kept
affordable public housing for the residents and to provide better services to the people that live there.
Everyone knew that the monetary gain in this project may not meet the expectations that some hoped
for.
Motion by Peterson, seconded by Schmitt, to waive the reading of Resolution 2014 -07, there being
ample copies available to the public. All ayes. MOTIONPASSED.
Motion by Peterson, seconded by Schmitt, to adopt Resolution 2014 -07, being a Resolution Approving
First Amendment to Purchase Agreement, Dated April 22, 2014, For the Sale of Parkview Villa and
South to Aeon. All ayes. MOTIONPASSED.
HRA RESOLUTION 2014 -07
COLUMBA HEIGHTS HOUSING AND REDEVLOPMENT AUTHORITY APPROVING FIRST
AMENDMENT TO PURCHASE AGREEMENT, DATED APRIL 22, 2014 FOR THE SALE OF
PARKVIEW VILLA NORTH AND SOUTH
WHEREAS, the City of Columbia Heights Housing and Redevelopment Authority (HRA) has
expressed a desire to sell Parkview Villa North and South, and
WHEREAS, after a long search and an interview process the HRA identified Aeon, a major regional
low and moderate income housing provider, as a potential Buyer, and
WHEREAS, on April 16, 2011 the HRA approved a memorandum of understanding with Aeon that
established the goals of the sale, and
WHEREAS, to date Aeon has committed themselves to the sale of Parkview Villa through work
including complete building analysis, grant applications, funding strategies, submittal of the Public Housing
Agency dissolution application, resident meetings and a variety of other tasks, and
WHEREAS, this work has been done in conjunction with the HRA staff and the HRA board itself, and
WHEREAS, on August 27, 2012 the Housing and Redevelopment Authority approved and entered into
a purchase agreement with Aeon, and
WHEREAS, that Agreement has been formally extended by Aeon until April 30, 2014, and
WHEREAS, all parties have acted in good faith and a need arises to extend the original Agreement until
April 30, 2015.
NOW THEREFORE BE IT RESOLVED: The Housing and Redevelopment Authority Approves First
Amendment to Purchase Agreement, Dated April 22, 2014, For the Sale of Parkview Villa North and South
Passed this 22 °a day of April 2014
Motion by: Peterson
Second by: Schmitt
Roll Call: All ayes
Tammera Diehm, Chair
Shelley Hanson, Secretary
16
HRA Minutes
Page 6
April 22, 2014
Administrative Update
Clark told members that at the next EDA meeting the members will be discussing the housing project
for the Office Building. Staff was informed about 3 hours prior to this meeting that the developer
would be bringing a plan for consideration for floors 2 -6. Clark said it may be a complicated proposal,
but staff hasn't seen the formal submittal yet. He said that NE Bank would remain on site as part of
the plan.
Clark stated that this was his last HRA meeting. He thanked the Board and the residents for their
support and friendship over his tenure with the City. He told the residents that he has been impressed
with the fact that they have created a nice family atmosphere at Parkview Villa and that they are
concerned with what happens in their home. Clark then introduced Joe Hogeboom as the new
Director.
Shirley Benitz thanked Scott for his hard work with Aeon and for keeping the residents in the loop
during the whole process and for listening to resident's concerns over the last 6 years. His support has
been appreciated.
Williams stated the next regular meeting is scheduled for Tuesday, July 22, 2014, at Parkview Villa.
The meeting was adjourned at 7:50pm.
Respectfully submitted,
Shelley Hanson
Secretary
17
CITY COUNCIL LETTER
Meeting of July 28, 2014
AGENDA SECTION: CONSENT
ORIGINATING DEPARTMENT:
CITY
Fire
MANAGER
NO:
APPROVAL
ITEM: Rental Housing
BY: Gary Gorman
BY:
Licenses✓'
NO:
DATE: July 18, 2014
DATE:
Approval of attached list of rental housing applications.
RECOMMENDED MOTION: Move to approve the items listed for rental housing
license applications for July 28, 2014 in that they have met the requirements of the
Property Maintenance Code.
COUNCIL ACTION:
18
Print Rental Licenses to approve
COLUMBIA HEIGHTS by CC 2014
FIRE DEPARTMENT
ZMSJPBDTZDM DIVFZBZDM
825 41st Avenue NE • Columbia Heights, MN 55421. Inspections 763 - 706 -8156. Fax 763 - 706 -8151. fireinspections @ci.columbia - heights.mn.us
10006
4105 4TH ST
Havisto, Todd
F13392
5458 Orchard Ave. N.
$ 150.00
Crystal, MN 55429
10013
508 40TH AVE
Omar, Rashid
F13639
5 W Franklin Avenue
$ 150.00
Minneapolis, MN 55404
10032
4249 STINSON BLVD
Brannon, Scott
F13690
1315 W Larpenteur Ave Suite D
$ 150.00
Roseville, MN 55113
10036 -RY
524 HUSET PKWY
Simanovsky, Anna
F13655
524 NE HUSET PKY
$ 150.00
Columbia Heights, MN 55421
10037
1310 BUCHANAN PL
Pham, Kim
F13607
3545 Keystone Loop
$ 150.00
Discovery Bay, CA 94505
10038
838 41ST AVE
Bestland, Allen
F13474
9893 Redwood St NW
$ 150.00
Coon Rapids, MN 55433
10054
3820 TYLER ST
MDC 2000
F13549
1845 Stinson Parkway
$ 150.00
Minneapolis, MN 55418
10060
3913 ARTHUR ST
Sentyrz Jr., Walter
F13656C
1612 2nd Street N.E.
$ 150.00
Minneapolis, MN 55413 -1138
10066
3971 JOHNSON ST
Engles, Justin
F13673
3971 Johnson St
$ 150.00
Columbia Heights, MN 55421
10068
567 37TH AVE
Hackett, Daniel
F13416
7456 Groveland Road
$ 150.00
Mounds View, MN 55112
10086
3807 MAIN ST
Halleckson, Jamie
F13572
1327 Ingerson RD
$ 150.00
Arden Hills, MN 55112
10088
1319 43RD AVE
Hetland, Jason
F13558
5729 Juneau Lane
$ 150.00
Plymouth, MN 55446
07/18/2014
13:17
19 Page 1
Print Rental Licenses to approve
COLUMBIA HEIGHTS by °�2 014
FIRE DEPARTMENT
zMai"SGT Z QH D I1 X e i QH
825 41st Avenue NE a Columbia Heights, MN 55421 • Inspections 763 - 706 -8156 • Fax 763 - 706 -8151 a fireinspections @ci.columbia - heights.mn.us
10090
4212 ARTHUR ST
Trampe, Brandon
F13606
3727 Harwick PI
$ 150.00
Charlotte, NC 28211
10097
4917 UNIVERSITY AVE
Zhou, Chen
F13477
6293 Peony Lane
$ 150.00
Maple Grove, MN 55311
10107
3720 POLK ST
Yulme, Wangdu
F13704
1310 Rice Creek Road
$ 150.00
Fridley, MN 55432
10117
4347 MAIN ST
Vagts, Wayne
F13571
1055 Magnolia Ln N
$ 150.00
Plymouth, MN 55441
10119 -RY
337 JOLLY LN
Rasmussen, Christopher
F13501
5903 Osage Street
$ 150.00
Berwyn Heights, MD 20740
10121
4000 2ND ST
Marquette, Joel
F13226
4300 Reservoir Blvd
$ 150.00
Columbia Heights, MN 55421
10126 -303
101141ST AVE
Sauers, Deloris
F13552
17135 705th Ave
$ 150.00
Dassel, MN 55325
10144
260 MAUREEN LN
Kerns, David and Kim
F13274
231 Ability Point Court
$ 150.00
Henderson, NV 89012
10149
5056 WASHINGTON ST
Koch, Kenneth
F13620
4042 Arthur Street N.E.
$ 150.00
Minneapolis, MN 55421
10169
4115 5TH ST
Deprey, Andrea
F13681
3149 Shady Cove Point NW
$ 150.00
Prior Lake, MN 55372
10170
4407 MADISON ST
RHA 3, LLC
F13697
3505 Koger Blvd #400
$ 150.00
Duluth, GA 30096
10183
4452 4TH ST
Johnson, Joy
F13527
12096 Dogwood St. N.W.
$ 150.00
Coon Rapids, MN 55448
07/18/2014
13:17
20 Page 2
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COLUMBIA HEIGH TS by CC 2 °14
FIRE D E F A R T M E N T
IjwsPiffC7IOw CIYISIOW
825 41st Avenue NE . Columbia Heights, MN 55421 « Inspections 763 -706 - 8156. Fax 763 - 706 -8151. fireinspections @ci.columbia - heights.mn.us
10189 4807 JEFFERSON ST Yard, Joe F13590
8181 East Fish Lake Road $ 150.00
Maple Grove, MN 55311
10203
4136 MADISON ST
Mulfinger, Jeffrey
F13676
323 Monroe Ave S.
$ 150.00
Hopkins, MN 55343
10213
3806 JACKSON ST
3806 Jackson Street NE LLC
F13636
3321 Belden Drive N.E.
$ 150.00
St. Anthony, MN 55418
10226
4356 QUINCY ST
Wiedow, Jocelyn
F13325
14175 54th St N
$ 150.00
Oak Park Heights, MN 55082
10235
4257 VAN BUREN ST
Bruegger, Armin
F13586
4244 Monroe St
$ 150.00
Columbia Heights, MN 55421
10251
4104 7TH ST
Dahl, Ryan
F13569
3939 Quincy Street N. E.
$ 150.00
Columbia Heights, MN 55421
10254
955 43RD AVE
Heinezmann, Doug
F13615
7833 Penn Avenue N.
$ 150.00
Brooklyn Park, MN 55444
10257
4050 5TH ST
RHA 3, LLC
F13672
3505 Koger Blvd #400
$ 150.00
Duluth, GA 30096
10262
4116 5TH ST
Cashman, Michael
F13680
730 Stinson Blvd #523
$ 150.00
Minneapolis, MN 55413
10263
4243 MAIN ST
Cooper, Kevin
F13563
5897 Washington Street
$ 150.00
Fridley, MN 55432
10266
4323 WASHINGTON ST
MNSF Minneapolis 2 LLC
F13702
4064 Colony Rd #420
$ 150.00
Charlotte, NC 28211
10269
3920POLKST
Crouch, JoAnne
F13301
2915 Collins Avenue
$ 150.00
Silver Springs, MD 20902
07/18/2014
13:17
21 Page 3
Print Rental Licenses to approve
COLUMBIA HEIGHTS by 2 014
FIRE DEPARTMENT
rMIEZZECTra Z7r%rr810jW
825 41st Avenue NE . Columbia Heights, MN 55421 • Inspections 763 - 706 -8156. Fax 763- 706 -8151 • fireinspections @ci.columbia- heights.mn.us
10273 1061 POLK PL
Vangsgard, Joel
F13700
F13438
1061 Polk PI
$ 150.00
5614 Twin Lake Terrace
Columbia Heights, MN 55421
10276 4629 6TH ST
Kirschman, Justin
F13694
10325
5230 Buchanan St
$ 150.00
F13594
Fridley, MN 55421
10292 4138 QUINCY ST
Esso Properties LLC
F13433A
3328 E Lake St
$ 150.00
10342
Minneapolis, MN 55406
Deiman, Jason
10295 4345 5TH ST
Ortiz, Jose
F13509
1120 N 80th St
2318 3rd Street NE
$ 150.00
Minneapolis, MN 55418
10310 4118 7TH ST Le, Hau F13469
10104 Welcome Avenue N. $ 150.00
Brooklyn Park, MN 55443
10311 301 KATHY LN Bajracharya, Sabin F13472
301 Kathy Ln $ 150.00
Columbia Heights, MN 55421
10316 4913 6TH ST Rodrigue, Neil F13507
3335 Pierce St NE $ 150.00
Minneapolis, MN 55418
10323
3708 JACKSON ST
Driver, Ken
F13438
5614 Twin Lake Terrace
$ 150.00
Crystal, MN 55429
10325
4310 JEFFERSON ST
Hardy, Tim
F13594
1931 29th Avenue. NW
$ 150.00
New Brighton, MN 55112
10342
3800 VAN BUREN ST
Deiman, Jason
F13617
1120 N 80th St
$ 150.00
Seattle, WA 98103
10343
4800 5TH ST
Hardy, Adam
F13540
4305 Monroe Street NE
$ 150.00
Columbia Heights, MN 55421
10362 4601 CHATHAM RD
07/18/2014 13:17
Grier, Tori F13652
1343 Horseshoe Ct. $ 150.00
White Bear Township, MN 55110
22 Page 4
Print Rental Licenses to approve
COLUMBIA HEIG HTS by 0 2014
FIRE DEFARTMEHT
825 41st Avenue NE . Columbia Heights, MN 55421 . Inspections 763 - 706 -8156 • Fax 763 - 706 -8151 s fireinspections @ci.columbia - heights.mn.us
10371
3838 VAN BUREN ST
Yellow Tree, LLC
F13394
4557 Park Avenue S
$ 150.00
Minneapolis, MN 55407
10374
4249 MAIN ST
Ali, Mir
F13260A
2330 45th Avenue NE
$ 150.00
Columbia Heights, MN 55421
10375
4332 6TH ST
Kieler Construction & Holdings LLC
F13201
3600 Holly Lane #10
$ 150.00
Plymouth, MN 55447
10376
4260 MCLEOD ST
Suhyoun, Kouzhaya
F13550
9148 Edison St NE
$ 150.00
Blaine, MN 55449
10388
1813 43RD AVE
Skull, Michelle
F13616
920 92nd Ave NE
$ 150.00
Blaine, MN 55434
10390
4917 6TH ST
Richards, Joshua
F13367
309 7th Ave. SE
$ 150.00
Osseo, MN 55369
10393
1205 44 1/2 AVE
Jelle, Christa
F13692
145 Connecticut Ave
$ 150.00
Pittsfield, MA 01201
10404
4531 HEIGHTS DR
Fidelity Property Management, LLC
F13513
251 W Lafayette Rd
$ 150.00
St Paul, MN 55107
10408
3962 VAN BUREN ST
Invitation Homes
F13564
1270 Eagan Industrial Rd #160
$ 150.00
Eagan, MN 55121
10417
3919 TYLER ST
Hersey, Matthew
F13652A
2515 Old Lebanon Rd #A
$ 150.00
Campbellsville, KY 42718
10421
3909 HAYES ST
IH2 Property Illinois, LP
F13647
1270 Eagan Industrial Rd #160
$ 150.00
Eagan, MN 55121
10502
3928 TYLER ST
Anoka County Community Action Program
F13657A
1201 89th Avenue NE #345
$ 150.00
Blaine, MN 55434
07/18/2014
13:17
23 Page 5
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COLUMBIA HEIG HTS by 2 014
FIRE DEPARTMENT
l MSPECT I OW D I V'l S I CH
825 41st Avenue NE . Columbia Heights, MN 55421 • Inspections 763 - 706 -8156. Fax 763 - 706 -8151 a fireinspections @ci.columbia- heights.mn.us
12007
4534 WASHINGTON ST
Brubaker, Karl
F13678
4536 WASHINGTON ST NE
$ 150.00
Columbia Heights, MN 55421
12009_FCC
1272 CIRCLE TER BLVD
Ahmed, Sarfaraz (Haji)
F13641
1274 CIRCLE TERRACE BLVD NE
$ 150.00
Columbia Heights, MN 55421
12017
3940 JOHNSON ST
Pasang, Pasang
F13613
3940 Johnson St NE
$ 150.00
Columbia Heights, MN 55421
12027
4600 FILLMORE ST
Halek, Jane
F13214
4602 Fillmore Street
$ 150.00
Columbia Heights, MN 55421
12093
4524 FILLMORE ST
Reed, Barbara
F13602
4524 Fillmore Street
$ 150.00
Columbia Heights, MN 55421
12118
648 47 1/2 AVE
Osman, Moonir
F13686
648 47 1/2 Ave
$ 150.00
Columbia Heights, MN 55421
12120
1035 POLK PL
Koponen, Robert & Susan
F13592
1035 Polk Place
$ 150.00
Columbia Heights, MN 55421
12161
4525 TAYLOR ST
Langie, Dorothy
F13544
4525 Taylor Street NE
$ 150.00
Columbia Heights, MN 55421
12162
4301 UNIVERSITY AVE
Hoefs, Kathryn
F13519
4301 University
$ 150.00
Columbia Heights, MN 55421
12219 -NC
4201 6TH ST
Runke, Cheri
F13618
6901 147th Ave NW
$ 150.00
Anoka, MN 55303
12221
4433 MAIN ST
Field, William
F13561
4435 Main Street
$ 150.00
Columbia Heights, MN 55421
15001
4328 5TH ST
Mueller, Glen
FE- 4328 -14
8671 Jewel Lane S
$ 150.00
Cottage Grove, MN 55016
07/18/2014
13:17
24 Page 6
Print Rental Licenses to approve
.M. COLUMBIA HEIOH TS by CC 2014
FIRE DEPARTMENT
!N!rjwsPzcrzcym j7rvrIsIcm
825 41st Avenue NE a Columbia Heights, MN 55421 • Inspections 763 - 706 -8156 E Fax 763 - 706 -8151 • fireinspections @ci.columbia- heights.mn.us
20003 4029 2ND ST Bui, Thomas F13415
5473 Adams St $ 150.00
Moundsview, MN 55112
20005 4126 MADISON ST
Wahl, Doug
F13434
F13285
1845 Stinson Pkwy #212
$ 150.00
1202 Hathaway Lane NE
Minneapolis, MN 55418
20015 1725 37TH AVE
Abboud Abboud
F13646
20037
2520 Douglas Dr N
$ 150.00
F13604
Golden Valley, MN 55422
20016 3976 VAN BUREN ST
Clem, Bryan
F13395
4436 Manchester Lane
$ 150.00
20044
Mound, MN 55364
Matthes, Edwin
20021 1154 CHEERY LN
Lewis, Mark
F13640
545 54th Avenue
3700 Vinewood Lane
$ 150.00
Plymouth, MN 55441
20024 1266 CIRCLE TER BLVD Gutman, Sheila F13428
4054 Birch Knoll Drive $ 150.00
White Bear Lake, MN 55110
20030 3822 3RD ST 011estad, Eric F13516
9298 Central Ave NE $ 150.00
Blaine, MN 55434
20032 4724 6TH ST Vanderheyden, Michael F13388
8400 Adair Avenue $ 150.00
Brooklyn Park, MN 55443
20036
4317 3RD ST
Hassan, Diaa
F13285
1202 Hathaway Lane NE
$ 150.00
Fridley, MN 55432
20037
654 47 1/2 AVE
Jeung, Warren
F13604
20148 Calgary Trail
$ 150.00
Farmington, MN 55024
20044
5229 7TH ST
Matthes, Edwin
F13334
545 54th Avenue
$ 150.00
Fridley, MN 55421 -1246
20045
4651 TAYLOR ST
KSR Investments, LLC
F13483
7260 University Avenue Suite 340
$ 150.00
Fridley, MN 55432
07/18/2014
13:17
25 Page 7
Print Rental Licenses to approve
COLUMBIA HEIGHTS by °C °s4
FIRE DEFARTMEHT
1V11)ZW8jPffG7ZDM DIYISIDH
825 41st Avenue NE . Columbia Heights, MN 55421 . Inspections 763 - 706 -8156 a Fax 763- 706 -8151 . fireinspections @ci.columbia- heights.mn.us
20065
4657 WASHINGTON ST
Bui, Thomas
F13403
5473 Adams Street
$ 150.00
Mounds View, MN 55112
20067 -NC
1411 37TH AVE
Thorp, Willard
F13553
337 Chestnut Street East
$ 150.00
South St. Paul, MN 55075
20068
4919 JACKSON ST
Jeung, Warren
F13603
20148 Calgary Trail
$ 150.00
Farmington, MN 55024
20073
4529 TAYLOR ST
Van Blaricom, Stanley
F13610B
118 Balsam Lane N.
$ 150.00
Plymouth, MN 55441
20089
1211 CHEERYLN
Chen,Jenn -Yuan
F13551
6601 Sherman Lake Road
$ 150.00
Lino Lakes, MN 55038
20094
4357 WASHINGTON ST
Maciaszek, Rose
F13457A
2882 Rice Creek Terrace
$ 150.00
New Brighton, MN 55112
20096
1201 37TH AVE
Rifai, Samiha
F13596
608 37th Ave NE
$ 150.00
Minneapolis, MN 55421
20098
1137 37TH AVE
Rifai, Samiha
F13596B
608 37th Ave NE
$ 150.00
Minneapolis, MN 55421
20099
1065 POLK PL
Harris, Jay
F13546
16600 86th Ave. N.
$ 150.00
Maple Grove, MN 55311
20102
1100 39TH AVE
Efterfeld, Steven
F13481
25134 173RD ST
$ 150.00
Pierz, MN 56364
20109
4333 WASHINGTON ST
Fairfield Investments Inc
F13248
9637 Anderson Lakes Pkwy #324
$ 150.00
Eden Prairie, MN 55344
20117
1214 45 112 AVE
Luu -Wang, Ping
F13614
6239 4th Avenue S.
$ 150.00
Richfield, MN 55423
07/18/2014
13:17
26 Page 8
Print Rental Licenses to approve
COLUMBIA HEIGHTS by 2 014
FIRE DEPARTMENT
ZN8PEGTzQILL' DlYIBlGJW
825 41st Avenue NE . Columbia Heights, MN 55421 • Inspections 763- 706 -8156. Fax 763 - 706 -8151 a fireinspections @ci.columbia- heights.mn.us
20118
1300 45 1/2 AVE
Ringate, Allen
F13643
4490 Comstock Lane N.
$ 150.00
Plymouth, MN 55446
20120
679 46TH AVE
SAR Investments, LLC
F13359
7260 University Avenue NE #340
$ 150.00
Fridley, MN 55432
20125
3726 PIERCE ST
Fisher, Carolyn
F13645
413 5th ST NW
$ 150.00
St Michael, MN 55376 -1041
20126
1141 CHEERY LN
Jamal, Khalid
F13585
5190 Buchanan St NE
$ 150.00
Fridley, MN 55421
20132
1355 CIRCLE TER BLVD
Oelrich, Ronald & Heidi
F13591
13803 193rd Cir NW
$ 150.00
Elk River, MN 55330
20140
5043 JACKSON ST
Moseychuk, Alexander
F13576
1033 44 -1/2 Avenue
$ 150.00
Columbia Heights, MN 55421
20149
4519 TAYLOR ST
American Medical Research, Inc.
F13587
105 Lakeland Shores Road
$ 150.00
Lakeland, MN 55043
20155
4624 WASHINGTON ST
Cole, Barry
F13378
3748 Edith Patch Drive
$ 150.00
Anoka, MN 55303
20160
5101 WASHINGTON ST
Haggerty, Mike
F13302
3201 26th Avenue N
$ 150.00
Golden Valley, MN 55422
20175
4144 QUINCY ST
Titlope, Sule
F13659
3832 3rd Street NE
$ 150.00
Columbia Heights, MN 55421
20182
4515 FILLMORE ST
Mujir, Ibrahim
F13533
15200 Elm Rd
$ 150.00
Maple Grove, MN 55311
20185
4641 TAYLOR ST
Schavee, David
F13665
39 Pheasant Ln
$ 150.00
North Oaks, MN 55127
07/18/2014
13:17
27 Page 9
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COLUMBIA HEIGHTS by °� 2 °z4
FIRE DEPARTMENT
1R)ZX8jPjffCTz0w D I 1 Z S l Gjw
825 41st Avenue NE . Columbia Heights, MN 55421 . Inspections 763- 706 -8156 s Fax 763 - 706 -8151. fireinspections @ci.columbia- heights.mn.us
20191
208 42ND AVE
Cintron, Reinaldo
F13417
4351 Parklawn Ave #108E
$ 150.00
Edina, MN 55435
20192
607 38TH AVE
Dierking, Justin
F13482
11430 Kenyon Ct NE
$ 150.00
Blaine, MN 55449
20196
4532 FILLMORE ST
Tohey, Joseph
F13695
544 Summit Street N.E.
$ 150.00
Columbia Heights, MN 55421
20206
4912 TYLER ST
Sanford, Ron
F13650
386 Lancasater Lane
$ 150.00
Champlin, MN 55316
20214
4637 PIERCE ST
South Cross Market Inc.
F13441
1500 Southcross Drive West
$ 150.00
Burnsville, MN 55306
20222
4343 2ND ST
Grace & Truth Chapel
F13408
200 44th Avenue
$ 150.00
Columbia Heights, MN 55421
20228
4228 MADISON ST
Schaff, Nelia
F13609
1551 Woodside CT
$ 150.00
Fridley, MN 55432
20236
1140 45TH AVE
Anderson, Jason
F13670
3927 Sheridan Ave S
$ 150.00
Minneapolis, MN 55410
20238
3930 JOHNSON ST
Koponen, Robert
F13593
1035 Polk Place
$ 150.00
Columbia Heights, MN 55421
20250
976 44 1/2 AVE
Lund, James
F13648
14035 Hillsboro Court
$ 150.00
Savage, MN 55378
20280
3719 PIERCE ST
Melberg, Dale
F13595
12644 Anchor Point Road
$ 150.00
Crosslake, MN 56442
20283
3801 PIERCE ST
Rifai, Samiha
F13596A
608 37th Ave NE
$ 150.00
Minneapolis, MN 55421
07/18/2014
13;17
28 Page 10
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COLUMBIA H EIGHTS by CC 2014
:
FIRE D
EPARTMENT
1M63PjffCTz0W
DIYISZQIC
825 41st Avenue NE a Columbia Heights, MN 55421. Inspections 763 - 706 -8156. Fax 763 - 706 -8151. fireinspections @ci.columbia - heights.mn.us
20315
1087 POLK CIR
Larson, Larry
F13663
1951 14th Street NW
$ 150.00
New Brighton, MN 55112
20318
1069 POLK PL
Rifai, Samiha
F13596D
608 37th Ave NE
$ 150.00
Minneapolis, MN 55421
20381
3713 BUCHANAN ST
Peterson, Gary
F13608
3712 Lincoln Street NE
$ 150.00
Columbia Heights, MN 55421
20409 -NC 4161 TYLER ST
Stauch, Audrey
F13674
1155 Khyber Lane N.E.
$ 150.00
Columbia Heights, MN 55421
20500
4641 POLK ST
Anoka County Community Action Program
F13657B
1201 89th Avenue NE #345
$ 150.00
Blaine, MN 55434
30003
1675 44TH AVE
Crest View Corporation
F13601
4444 Reservoir Blvd. N.E.Attn: Melissa Woosley
$ 530.00
Columbia Heights, MN 55421
30017
4050 4TH ST
Lynde Investment Company, LLP
F135561
PO Box 16501
$ 248.00
Minneapolis, MN 55416
30019
4060 4TH ST
Lynde Investment Company, LLP
F13556H
PO Box 16501
$ 248.00
Minneapolis, MN 55416
30021
4120 4TH ST
Lynde Investment Company, LLP
F13556
PO Box 16501
$ 356.00
Minneapolis, MN 55416
30027
4100 4TH ST
Lynde Investment Company, LLP
F13556G
PO Box 16501
$ 248.00
Minneapolis, MN 55416
30043
4200 3RD ST
Parkview LLC
F13347
5055 Johnson Street NE
$ 356.00
Columbia Heights, MN 55421
30051
97043 112 AVE
Gulland, Bernard
F13660
5016 Aldrich Avenue S.
$ 266.00
Minneapolis, MN 55419
07/18/2014
13:17
29 Page 11
Print Rental Licenses to approve
41 COLUMBIA HEIGHTS by CC 2014
FIRE DEFARTMEKT
825 41st Avenue NE . Columbia Heights, MN 55421 . Inspections 763 - 706 -8156 • Fax 763 - 706 -8151 a fireinspections @ci.columbia- heights.mn.us
30060 4225 CENTRAL AVE Elizabeth E. Ramsey Roth IRA LLC
4111 Paddock Ln
Excelsior, MN 55331
F13502
$ 211.00
30063 3849 EDGEMOOR PL Valtierrez, Mario
F13430
18932 Dunbury Avenue
$ 160.00
Farmington, MN 55024
$ 188.00
30064 3853 EDGEMOOR PL Prokopiuk, Michael
F13366
3130 Buchanan Street
$ 160.00
Minneapolis, MN 55418
4544 MADISON ST
30068
3855 JACKSON ST
Mikre, Samuel
F13612
55 Heller Way
$ 188.00
Upper Montclair, NJ 07043
30075
4544 MADISON ST
Smith, Wilton
F13396
1153 South Lee Street #152
$ 160.00
Des Plaines, IL 60016 -6516
30079
529 MILL ST
CPG Enterprises,
F13565
233 W. Grandview Avenue
$ 211.00
Roseville, MN 55113
30096
1000 PETERS PL
KSR Investements, LLC
F13350
7260 University Ave. Suite #340
$ 356.00
Minneapolis, MN 55432
30103
4557 MADISON ST
Hassan, Mohamed
F13283
1461 Coneflower Lane
$ 160.00
Shakopee, MN 55379 -5802
30132
970 44TH AVE
Sekizovic, Muamer
F13580
PO Box 21314
$ 160.00
Columbia Heights, MN 55421
30145
4433 UNIVERSITY AVE
Lynde Investment Company, LLP
F13556B
PO Box 16501
$ 248.00
Minneapolis, MN 55416
30150
4707 UNIVERSITY AVE
Lynde Investment Company, LLP
F13556C
PO Box 16501
$ 248.00
Minneapolis, MN 55416
30152
4229 CENTRAL AVE
Elizabeth E. Ramsey Roth IRA LLC
F13435
4111 Paddock LN.
$ 234.00
Excelsior, MN 55331
07/18/2014
13:17
30 Page 12
Print Rental Licenses to approve
COLUMBIA HEIGHTS by CC 2014
FIRE DEFARTMEHT
tMeyEU r z CTK D I Yt S l DM
825 41st Avenue NE . Columbia Heights, MN 55421 . Inspections 763 - 706 -8156 • Fax 763 - 706 -8151 • fireinspections @ci.columbia - heights.mn.us
30161 4546 TYLER ST Yi, Myong
F13452
824 E. 7th ST.
$ 234.00
St. Paul, MN 55106
30162 4556 TYLER ST Larson, Daniel
F13343
14405 Aberdeen Street NE
$ 234.00
Ham Lake, MN 55304
30163
98143 1/2 AVE
Khan, Shah
F13671
12145 7th St N.E.
$ 160.00
Blaine, MN 55434
30180
4715 UNIVERSITY AVE
Lynde Investment Company, LLP
F13556D
PO Box 16501
$ 248.00
Minneapolis, MN 55416
30182
5121 UNIVERSITY AVE
Lynde Investment Company, LLP
F13556J
PO Box 16501
$ 248.00
Minneapolis, MN 55416
30184
5131 UNIVERSITY AVE
Lynde Investment Company, LLP
F13556K
PO Box 16501
$ 248.00
Minneapolis, MN 55416
30186
5141 UNIVERSITY AVE
Lynde Investment Company
F13556A
PO Box 16501
$ 211.00
Minneapolis, MN 55416
34001
4635 UNIVERSITY AVE
Sekizovic, Muamer
F13580A
PO Box 21314
$ 150.00
Columbia Heights, MN 55421
34002 -NC
4655 5TH ST
C.H. Properties
F13463
6260 Norwood Lane
$ 150.00
Maple Grove, MN 55369
34002 -NC
4655 5TH ST
Cadwallader, Jake
F13463
6260 Norwood Lane
$ 150.00
Maple Grove, MN 55369
34009 -NC
1331 42ND AVE
Nawrocki, Dale
F13537
173 Hartman Circle
$ 150.00
Fridley, MN 55432
Total # of Licenses: 155
07/18/2014 13:17 31 Page 13
CITY COUNCIL LETTER
Meeting of July 28, 2014
AGENDA SECTION: CONSENT
ORIGINATING DEPARTMENT:
CITY
Fire
MANAGER
NO:
APPROVAL
ITEM: REISSUE RENTAL
BY: Gary Gorman
BY
LICENSE
NO:
DATE: July 21, 2014
DATE:
The matter of the revocation of the license to operate a rental unit(s) within the City
of Columbia Heights against the following properties for failure to meet the
requirements of the Property Maintenance Codes has been resolved.
RECOMMENDED MOTION: Move to issue a rental- housing license to John Tomas to
operate the rental property located at 3700 Van Buren Street N.E. in that the provisions
of the Property Maintenance Code have been complied with.
COUNCIL ACTION:
32
COLUMBIA HEIGHTS CITY COUNCIL LETTER
Meetinv of Tnly ?R 9014
AGENDA SECTION: Consent
ORIGINATING DEPARTMENT:
CITY MANAGER'S
NO:
Community Development
APPROVAL
ITEM: Approve Demolition Contract for 1301 -1303
Circle Terrace Blvd. NE
BY: Joe Hogeboom
BY
DATE: July 21, 2014
BACKGROUND:
In January, 2014, the City Council authorized the purchase of the property located at 1301 -1303 Circle Terrace Blvd. NE.
At the time, it was explained that it would be beneficial to acquire this property due to its location between a Scattered
Site Housing lot and a City Play Lot. The intent is to consolidate the property with the Play Lot property, and possibility
construct a multi -use recreation/public meeting building in the future.
In the meantime, it is critical that the existing structure be removed. It is vacant, blighted, and poses a safety risk to the
neighborhood. Upon investigation, it was discovered that the existing home contains large amounts of asbestos. Only
two demolition companies also provide asbestos abatement services, which must be performed prior to demolition
activities.
The City has received two bids for this project. The low bid is for the amount of $19,310. The contractor, Lindstrom
Environmental, Inc., is recommended by the City's environmental consultant. If approved, asbestos abatement and
demolition activities would commence on August 4.
RECOMMENDATION:
Staff recommends approval of Resolution 2014 -55, the execution of a contract for the removal of the structure located
at 1301 -1303 Circle Terrace Blvd. NE.
RECOMMENDED MOTIONS:
Motion: Move to waive the reading of Resolution No. 2014 -55 there being ample copies available to the public.
Motion: Move to adopt Resolution No. 2014 -55 being a resolution approving the execution of a contract for the
removal of the structure located at 1301 -1303 Circle Terrace Blvd. NE.
Attachments: Location Map, Resolution 2014 -55
COUNCIL ACTION:
33
CITY OF COLUMBIA HEIGHTS, MINNESOTA
RESOLUTION NO. 2014-55
RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT FOR
REMOVAL OF THE STRUCTURE LOCATED AT 1301 -1303 CIRCLE
TERRACE BLVD
BE IT RESOLVED By the City Council (the "Council ") of the City of Columbia Heights,
Minnesota (the "City') as follows:
Section 1. Recitals.
1.01. The Columbia Heights Economic Development Authority (the "Authority') administers
the Downtown CBD Redevelopment Project (the "Project ") within the City, which was established
under Minnesota Statutes, Sections 469.001 to 469.047 (the "HRA Act ").
1.02. The Authority has undertaken a program to acquire homes in the Project in order to
address foreclosure problems and remediate and prevent the emergence of blight.
1.03. The City, as a state public body under Section 469.041 of the BRA Act, is authorized to
make contributions to the Project.
1.04. In order to acquire certain properties in a timely fashion, the City has determined to assist
with such acquisitions by negotiating with sellers and entering into purchase agreements on behalf of the
Authority.
1.05. The City Council authorized purchase of real property located at 1301 -1303 Circle
Terrace Boulevard Northeast and legally described as follows: Lot 10, Block 1, Circle Terrace Second
Addition (the "Property "), on January 9, 2014.
1.06. The City intends to demolish the existing structure, which was found to contain large
amounts of asbestos, and consolidate the Property with the adjacent parkland.
1.07. Lindstrom Environmental, Inc. has prepared a proposal to provide asbestos abatement
services, as well as to demolish the existing structure, subject to standard terms and conditions.
Section 2. Approval and Assignment.
2.01. The Contract with Lindstrom Environmental, Inc. for the demolition of the structure
located at the subject Property is hereby approved. City staff and officials are authorized and directed to
take all such other actions to complete the purchase of the Property, including without limitation
execution of all documents and agreements related to such transaction.
1
34
Passed this 28h day of July, 2014
Offered by:
Second by:
Roll Call:
ATTEST:
Mayor Gary L. Peterson
Katie Bruno, City Clerk
35
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i U = -`� �l Phone: (763) 545 -9740 • Fax: (763) 545 -8356
ENVIRONMENTAL, INC. www.lindstromenvironmental.com
I.m rrr�urnrnlul h'c•urrrlrzrrrnrr -- -- - - - - - -- - - - -- - -- .____— - -
PROPOSAL /CONTRACT
Lindstrom Environmental, Inc.
( "Lindstrom's ")
9621 Tenth Avenue North
Plymouth, Minnesota 55441 -5016
Main Phone: (763) 545 -9740
Fax: (763) 545 -8356
E -Mail: roger @lindstromenvironmental.com
Attn: Roger P. Rymer
Columbia Heights City Hall
( "Client ")
590 401h Avenue NE
Columbia Heights MN 55421
Phone 763 - 706 -3675
Fax: 763 -706 -3671
E- Mail: .loscph.hoPeboom(a�ci Columbia -hei hts mn
Attn: Joseph Hogeboom
Lindstrom's and Client agree as follows: Pursuant to the terms and conditions of this Contract,
Lindstrom's shall provide the labor and materials described in the "Scope of Work" set forth below, at the
following location: 1301/1303 Circle Terrace Blvd. NE Columbia Heights MN 55421 (the "Work
Site ").
"Contract" shall mean this page and the "Terms and Conditions" attached hereto or otherwise provided by
Lindstrom's to Client, along with any documents or schedules referenced either on this page or in the
Terms and Conditions. This page and the Terms and Conditions shall control over any conflicting
provisions in the documents or schedules referenced therein.
SCOPE OF WORK / CONTRACT PRICE
The "Work" to be performed under this Contract and Contract Price shall be:
Removal and disposal of asbestos and hazardous materials demolition of structure Priced as per IEA
Specification #201410358 dated May 28 2014
Addendum - "Scone of work shall reflect all terms and conditions outlined in the attached Work
Agreement" ( See Attached )
$ 19 310.00
See attached Bid Sheet
Lindstrom Environmental will invoice for completed work as it deems appropriate; invoices shall be paid
by Client on a net thirty-day basis at Lindstrom's address shown above.
Author* Lindstro ' Signature
By:
er P. ymer
Its: Estimator/Project Manager
Date: July 16, 2014
Authorized Client Signature
By:
Its:
Date:
Toll Free: Phone (877) 545 -9740 • Fax (877) 545 -8356
37
LINDSTOM ENVIRONMENTAL, INC.'S CONTRACT TERMS AND CONDITIONS
1. Completion of Work
Upon full execution of the Contract, and subject to Client's fulfillment of its obligations under the Contract, Lindstrom shall promptly commence and shall diligently proceed with the Work.
2. Changes
No alteration shall be made in the Scope of Work described in the Contract, or in the Contract Price, except by written change order signed by Lindstrom and Client, or by a verbal request for
alteration confirmed by written change order signed by Lindstrom and Client within five (5) business days. If an alteration is to be made, the value of labor and materials added or omitted
shall be computed and determined by Lindstrom, and the amount so determined shall be added to or deducted from the Contract Price.
3. Permits and Approvals
Lindstrom shall be responsible for obtaining all governmental permits or approvals necessary for completion of the Work. Client agrees to provide Lindstrom will, all cooperation necessary
to obtain such permits and approvals.
4. Disclaimer of Warranties
Lindstrom shall perform the Work using (lie care, skill and diligence normally applied by contractors in the performance of work similar to that contemplated under the Contract.
LINDSTROM DISCLAIMS ALL OTHER WARRANTIES, WHETHER EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF
MERCHANTABILITY, HABITABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
S. Limitation of Liability
Neither party shall be liable to the other party in any action or claim for any indirect, incidental or consequential damages, including without limitation, loss ofproftt, production, revenues, or
other damages attributable to business interruption resulting from any default or breach of the Contract, or in any other way connected with performance of the Work contemplated by the
Contract. Further, under all circumstances, Lindstrom's liability to Client shall be limited to the portion of the Contract Price actually paid to Lindstrom.
6. Responsibility for Remediation Protocols
If the Work to be performed under the Contract is a microbial abatement project, Client, by and through its independent industrial hygienists and/or environmental consultants, shall have
performed, or will perform, a thorough environmental investigation and have specified, or will specify, the methods and extent of remediation. Client hereby releases Lindstrom and its
employees, officers and successors, from any liability for errors or omissions made in the preparation of the protocol and/or remediation methods. Lindstrom makes no representations or
warranties as to whether those methods will be effective or appropriate.
7. Disclosure to Third Parties
If the Work to be performed under the Contract is a microbial abatement project, Client shall have the sole responsibility to disclose to any persons Client deems appropriate, including
occupants of the Work Site, that mold, fungus, sewage, water damage and/or biological contamination may lead to adverse health effects. Further, Client will indemnify and hold Lindstrom
harmless from any claims that may arise as a result of failure to make such disclosure. Lindstrom has not provided, and will not provide, medical advice to Client, and Client agrees not to
interpret any statements made by Lindstrom as medical advice.
8. Access to Work Site
Client shall provide Lindstrom with access to the Work Site in the manner and at the times requested by Lindstrom. Client acknowledges that there are inherent physical dangers of being
present on any remediation site, including the Work Site. Client agrees that it or its personnel or representatives will not enter onto the Work Site prior to completion of the Work unless
mppanied by an Lindstrom representative. If Client or its personnel or representatives enter the Work Site in breach of these Terms and Conditions, Client agrees that it expressly assumes ofsuch entry, whether latent, patent or otherwise; and Client further agrees that any and all injury or loss is proximately caused by such access, because such injury or damage could
not have occurred but for Client's breach of these Terms and Conditions. Further, Client agrees to indemnify and hold Lindstrom harmless from any and all claims, liabilities, costs, expanse,
or causes of action resulting from any such unauthoriztd entry into the Work Site.
9. Default; Right to Terminate
(a) Lindstrom shall have the right to terminate this Agreement upon five (5) days written notice to Client of any default by Client under the Contract, including without limitation, the
failure to timely pay any portion of the Contract Price.
(b) Further, Lindstrom shall have the right to terminate this Contract upon written notice to Client if (1) Lindstrom is unable to obtain all necessary govemmental and/or other approvals or
permits in connection with the Work, or (2) for reasons beyond Lindstrom's control, the Work cannot be completed as scheduled or within a reasonable time thereafter. If Lindstrom
terminates the Contract pursuant to this subparagraph (b), it shall be entitled to full payment for any work done by Lindstrom up to the date of such termination.
10. Arbitration
(a) The parties agree that any claim (including claims of fraud) arising out of, relating to, or connected in any way with, the Contract or the breach thereof, shall be settled by final and
binding private arbitration before a single arbitrator (the "Arbitrator) in Minneapolis, Minnesota, except Lindstrom may choose to litigate any dispute wherein: (a) any Claim against
Lindstrom exceeds Five Hundred Thousand and No /100 Dollars ($500,000.00); or (b) Lindstrom seeks an injunction or specific performance.
(b) Arbitration shall be commenced by delivery of a written Demand for Arbitration. Within twenty (20) days of delivery, each party shall propose three potential arbitrators. Unless
agreement is reached on a single arbitrator, within ten (10) days thereafter each Party shall designate one (1) of the potenial arbitrators proposed and the persons so designated shall promptly
confer and choose the Arbitrator. The arbitration shall not be administered by the American Arbitration Association, but shall be conducted otherwise pursuant to its Commercial Arbitration
Rules, except that each Party shall have the right to take one or more, but no more than five, pre- arbitration depositions.
(e) Arbitration arising out of or relating to any claim shall not include, by consolidation, joinder, or in any other manner, any third party, including without limitation, any architect,
engineer, or other design consultant retained by Lindstrom, except where Lindstrom has consented to such consolidation or joinder in writing, and the third party has also consented in writing
to such consolidation or joinder.
11. Indemnification
Each party (the "Indemnifying Party') shall be liable for and indemnify and hold harmless the other party ((be "Indemnified Party') from any and all actions, suits, claims and toss in respect
of injury or sickness, disease or death of any person or loss of or damages to any property, which may be brought against the Indemnified Party by third parties including employees of said
third parties and employees of the Indemnifying Party, which are directly related to or arise from the breach or noncompliance with any tern or provision of this Contract by the Indemnifying
Party.
12. Attorneys' Fees
Client agrees to pay Lindstrom's costs and expenses, including attorneys' fees, incurred by Lindstrom in enforcing any of its rights under the Contract.
13. Notices
All notices to be given under the Contract shall be in writing and addressed to the other parry at the address on the first page of the Contract. Notices shall be deemed received on the earlier
of:
O the date of actual receipt;
(ii) the day after delivering the notice (correctly addressed) to Federal Express or equivaleot delivery service; or
(ii) two days after mailing the Notice by United States Certified Mail, Return Receipt Requested.
14. Miscellaneous
The invalidity, illegality or unenforceability of any provision, restriction, condition, reservation or any other part of the Contract, in its entirety or as applied to particular circumstance, shall
not impair or affect in any manner the validity, legality, enforceability or effect as otherwise applied to the remainder of the Contract. The Contras shall be governed by the laws an the State
of Minnesota. The Contract shall not be assigned by Client except with Lindstrom's prior written consent The Contract, or any portion of the Work [hereunder, may be assigned to or
subcontracted by Lindstrom without prior written consent of Cliem. The captions and headings are for convenience only and do not define or limit the scope or intent of the Contract. This
Contras sets forth the entire understanding of the parties. Lindstrom will not be bound by any representations or agreements not expressly contained as a written pan of the Contras,
including its exhibits, schedules, and/or addenda. Any number of counterparts of the Contras maybe executed and each such executed counterpart shall be deemed an original, but all such
counterparts together shall constitute one agreement. By signing below, Client acknowledges receipt of a copy of the Contract.
AU: T AUTHORIZED CLIENT SIGNATURE
By
By.
its: Estimator / Proiect Manager its:
38
Mechanic's Lien Notice
Minnesota law requires the following notice:
A. ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS
IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF
THAT PERSON OR COMPANY HAS NOT PAID FOR THE CONTRIBUTIONS.
B. UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO
SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT
THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE
THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS
WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR
MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE.
Initial Here:
Lindstrom's Client
39
Columbia(@-Heights
Work Agreement for the Demolition of 1301/1303 Circle Terrace Blvd.
Building Demolition
A total of one property is included in this demolition project. The property located at Circle
Terrace Blvd. ( "Subject Property ") is a small duplex. There are no accessory structures on the
Subject Property.
The contractor shall furnish all materials, labor and equipment necessary to remove the
structures, foundations and any existing concrete sidewalks, advertising signs, and any other
hardcover. The Contractor shall avoid damaging city sidewalks, streets, curbs, pavements,
utilities, structures or any other property either on or adjacent to the site that are not
scheduled for removal. The Contractor shall repair at his /her own expense any damage caused
by operations.
Work shall commence no later than August 4, 2014 and conclude on or before August 22, 2014.
Restricted /Hazardous Materials
At a minimum, the Contractor will be responsible for adhering to the following requirements as
they pertain to building demolition:
Unless otherwise directed, demolition includes the removal of all above -grade and
below -grade structures or objects including, but not limited to, fences, building
foundations, concrete, storage bins, steel rail and railroad ties, buried utilities,
miscellaneous debris, etc.
Demolished materials become the property of the Contractor and shall be loaded,
properly transported to and disposed of at an appropriate off -site facility (i.e.
demolition landfill, recycling center, etc.). Contractors are encouraged to salvage or
recycle as much of the building materials as possible.
Removal of Bituminous /Concrete Pavement
Seeding of the entire excavated site with three inches of topsoil will be required by August 22,
2014. If seeding is not completed a 10% retainer will be held until proper seeding is completed.
40
Backfill and Grading
Clean aggregate backfill of the site, to grade, is required. Once demolition is completed,
interim grading for the entire area disturbed during demolition and excavation activities will be
necessary to prevent ponding of surface water.
Additional Requirements
• All work must be completed in accordance with Local, State and /or Federal laws.
Contractor must be licensed, as necessary and is required to obtain all necessary
permits, notifications, etc.
• The Contractor must comply with the existing storm water pollution prevention plan
for the Site. As deemed necessary by the City, the Contractor will be required to
install silt fence, inlet protection, gravel entrances /exist, etc.
• The Contractor will be responsible for controlling fugitive dust and minimizing noise,
odors and off -site tracking to the extent possible.
• Excessive material must be removed from all haul trucks prior to leaving the Site.
Furthermore, all haul trucks must be covered when transporting demolition debris.
• In the event an unknown condition is encountered during the Project, the
Contractor must notify the City immediately. The appropriate course of action will
be determined and, if necessary, a change order may be authorized prior to
completing the work.
• The Contractor will be responsible for taking the appropriate measures (i.e. erecting
and maintaining temporary fencing) to ensure that partially - demolished buildings,
debris piles, excavations, etc. are appropriately secured at the end of work each day.
• Removal of the two walkways between the home and the street shall be included in
this project.
• The contractor shall maintain the properties in a safe and neat manner. The
properties and adjoining streets and right -of -ways shall be kept free of dirt and
debris. All excavations shall be protected by fencing. If the contractor is negligent in
these areas, the City reserves the right to perform this work with its own forces at
overtime rates. The costs of such work shall be charged to the Contractor. The
contractor will not be allowed to trespass on private property unless the contractor
has received written permission from the private property owner.
• The contractor shall be responsible for the removal, storage, and replacement of all
signs, which may have to be moved during the work. The contractor shall provide
barricades, fences or guardrails to protect workers and the general public from
dangerous areas.
The Contractor is responsible for maintaining safe operation of its personnel and
equipment.
• Working hours shall be conducted between the hours of 7:00 a.m. and 7:00 p.m.
Work shall not be conducted on weekends unless approved by the City.
41
By signing below, Lindstrom Environmental, Inc. agrees to all terms and conditions outlined in
the Work Agreement:
y
Its:
Date• / " 16 " 124 / 7
42
Process
• The Contractor shall include in his or her quote:
Any necessary demolition permit costs
- Mandatory MPCA 10 -day notification
- Mobilization costs
Household hazmat removal – Survey Attached
- Breakdown between demolition and restricted /hazardous material removal
• Those quoting shall qualify themselves by a personal examination of the site. Arrangements to view
interior of the site can be made by contacting Joe Hogeboom in the Community Development
Department at 763- 706 -3675.
• The City reserves the right to reject any and all quotes, to waive any informality therein, and to
adjourn the meeting to a later date for the purpose of further consideration of the quotes and taking
action thereon.
• The City will not approve additional costs related to winter conditions.
• The Contractor shall state in its proposal the date of commencement and time required for final
completion of work. Proposals will only be accepted if the completion time is 30 days or less. Said
dates will be incorporated into this contract. No special conditions or contingencies shall be added to
the proposal form by a bidder.
If awarded the bid, a contract will be sent to you to be signed prior to doing any work.
* Two copies of your quote are due at the Columbia Heights City Hall (Community Development
Department) no later than 4:00 p.m. on July 3, 2014. City staff will review quotes and make a
recommendation to the Columbia Heights City Council, which will consider award of the contract at
their regular meeting held on June 9, 2014 at 7:00 p.m. in City Hall.
• Quotes must list subcontractors tentatively scheduled to work on this project. All changes must be
submitted to the Community Development Department.
I T ,
2. �.�— C A tVv'�2'✓}' � � 6 YI
3.
Quotes are to be submitted in an envelope bearing on the outside the name of the bidder, their address
and the statement "Quote for the removal of 1301/1303 Circle Terrace Blvd. NE ". Quotes must be
received by the time and location indicated above.
+ Submit bids to:
Joe Hogeboom
Columbia Heights City Hall
590 40a' Avenue NE
Columbia Heights, MN 55421
Phone: 763- 706 -3675
Fax: 763 -706 -3671
Joseph. Hogeboom @ci.columbia- heights.mn.us
Page 4 ors
43
{
l
i
Selected Contractor
• The Contractor selected for this project must enter into a Work Agreement with the City, As such,
Contactors agree to the terms and conditions as set forth in this Work Agreement. The work
agreement must be signed and returned before any work can start.
• The successful Contractor will be required to post a Certificate of Insurance, as required in this Work
Agreement.
• The city owns the property. All utilities are cut to both properties
• All work shall be completed by August 1, 2014.
• The contractor shall provide the City with a schedule of the work, outlining how and when the work
shall proceed. The City will inspect the work. Any questions regarding the work shall be directed to
the Community Development Department at (763) 706 -3670.
uote
The total quote for the demolition of 1301/I303 Circle Terrace Blvd. NE. is
IL
Quote for demolition $ Quote for asbestos removal $
�'s
Signature - Company 0,11cial
Date
Company Name i
Contact Name
=74 ?- -`7 Li 76.x,
Contact Telephone
i-
S ors
44
COLUMBIA HEIGHTS CITY COUNCIL LETTER
Meetinu of fitly ?R x(114
AGENDA SECTION: Consent
ORIGINATING DEPARTMENT:
CITY MANAGER'S
NO:
Community Development
APPROVAL
ITEM: Accept Blue Cross Blue Shield of Minnesota
BY: Joe Hogeboom
BY:,
Planning Grant
DATE: July 21 2014
BACKGROUND:
Blue Cross Blue Shield of Minnesota (BCBS) has approached staff regarding the possible granting of $8,000 to the City
of Columbia Heights to fund a planning exercise that promotes public health in the community. Public health could
include improved access to transit and healthy foods and enhanced pedestrian and bicycle connections. As part of the
Communication and Branding Campaign, focus will be made on possible improvements to the Downtown Columbia
Heights area, along Central Avenue between 37t" and 42nd Avenues.
The BCBS funding could be used to fund a community planning and design exercise that would focus on long term
planning for the Downtown Columbia Heights area. With the recent departure of Rainbow Foods, southern Columbia
Heights is left without a nearby grocery option. In addition, the Mady's site and other prominent vacancies along Central
Avenue, as well as the proposed location for the new Library, provide opportunity for master planning efforts in the area.
The BCBS grant could be used to fund a facilitator to lead the planning exercise. Staff envisions holding the event on a
Saturday in September, and inviting nearby residents, property and business owners to participate. The grant would fund
all costs associated with the event. The event could be tied into the Communication and Branding Campaign.
RECOMMENDATION:
Staff recommends approval of Resolution 2014 -56, accepting an $8,000 grant from Blue Cross Blue Shield of
Minnesota to fund costs associated with a planning and design exercise in Downtown Columbia Heights.
RECOMMENDED MOTIONS:
Motion: Move to waive the reading of Resolution No. 2014 -56 there being ample copies available to the public.
Motion: Move to adopt Resolution No. 2014 -56 being a resolution accepting an $8,000 grant from Blue Cross Blue
Shield of Minnesota to fund a planning and design exercise for Downtown Columbia Heights.
Attachments: Resolution 2014 -56
COUNCIL ACTION:
45
Resolution 2014 -56
Resolution Authorizing Community Development staff to receive Blue Cross Blue Shield of
Minnesota Tactical Urbanism Grant
Whereas, Blue Cross Blue Shield of Minnesota Foundation's (BCBS) mission is to
improve public health in communities throughout the state, and
Whereas, BCBS has identified the City of Columbia Heights, with its urban and
suburban characteristics, as an area that could benefit from the integration of urban planning and
public health, and
Whereas, "Downtown Columbia Heights," located along Central Avenue, between 37th
Avenue and 42nd Avenue, contains the Mady's redevelopment site as well as other development
opportunities, and
Whereas, the EDA has established a goal of reinvesting in Downtown Columbia
Heights, and
Whereas, the first step in the redevelopment of this area is to evaluate the redefinition of
zoning, planning and land use controls, and
Whereas, this can be accomplished through a planning exercise where business owners
and residents can gather and share design ideas for the corridor, and
Whereas, aspects of public health, including pedestrian and bicycle planning and access
to healthy foods, can be integrated into this process,
NOW THEREFORE BE IT RESOLVED,
1. The City Council hereby accepts an $8,000 grant from Blue Cross Blue Shield of
Minnesota to fund a planning and design exercise for Downtown Columbia Heights.
Passed this 28th day of June, 2014
Offered by:
Second by:
Roll Call:
Mayor Gary Peterson
City Clerk, Katie Bruno
46
AGENDA SECTION: CONSENT
NO:
CITY COUNCIL LETTER
Meeting of July 28, 2014
ORIGINATING DEPARTMENT:
PUBLIC WORKS
ITEM: ADOPT RESOLUTION 2014 -57 BEING A BY: K. Hansen
RESOLUTION ACCEPTING BIDS AND AWARDING DATE: 7/23/14
THE CONTRACT FOR 2014 SANITARY SEWER
LINING, CITY PROJECT NO. 1404, TO VEIT &
COMPANY, INC.
CITY MANAGER
BY: ��1
DATE:
Background:
On May 27, 2014 the City Council authorized staff to seek bids for our annual sanitary sewer lining program.
This is an annual program to rehabilitate sections of sanitary sewer pipe that have been televised and found
to be deteriorating, have cracked or broken joints or sections, contain root intrusion or have infiltration
present. This project consists of lining the following segments:
1. 951 L.F. of 10" VCP on Chatham Road from Golf PI to Fairway Dr (CSAH 4)
2. 405 L.F. of 8" VCP on Chatham Road from Golf PI to 405 feet south of Golf Pl
3. 1,000 L.F. of 8" VCP on Upland Crest from Heights Dr to Fairway Dr
4. 479 L. F. of 8" VCP on Maiden Lane from Heights Dr to 151 feet east of Ivanhoe PI
5. 235 L.F. of 8" VCP on Ivanhoe Place from Maiden La to 235 feet north of Maiden La
6. 880 L.F. of 8" VCP on Fairway Drive (CSAH 4) from W Upland Crest to E Upland Crest, and
7. 293 L.F. of 8" VCP on 38th Avenue from Madison PI to 293 feet West of Madison Pl.
The project also includes installing up to 25 main to service lateral connection liners as directed by the
Public Works Director.
Plans and specifications were advertised for bids in the Sun Focus on June 27, 2014. Five contractors
received copies of the bidding documents. Three bids were received and publicly read aloud at the July 22,
2014 bid opening. A copy of the minutes is attached.
Analysis /Conclusions:
Veit & Company, Inc. submitted the low bid in the amount of $163,012. The unit price for the sanitary
sewer main lining work is $28.00 per lineal foot for 10" pipe and $27.00 per lineal foot for 8" pipe. The unit
price for main to service connection liners is $1900.00. These unit prices are consistent with recent projects.
The 2014 budget amount for lining is $180,000.
Recommended Motion: Move to waive the reading of Resolution 2014 -57, there being ample copies
available to the public.
Recommended Motion: Move to adopt Resolution 2014 -57, being a resolution accepting bids and
awarding the contract for 2014 Sanitary Sewer Lining, City Project No. 1404 including Alternate 1 for main
to service lateral connection liners to Veit & Company, Inc. of Rogers, Minnesota based upon their low,
qualified, responsible bid in the amount of $163,012.00 with funds to be appropriated from Fund 652- 51404-
5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same.
Attachments: Bid Opening Minutes
Resolution 2014 -57
COUNCIL ACTION:
14 f
CITY OF COLUMBIA HEIGHTS
Minutes of Bid Opening on Tuesday, July 22, 2014 at 10:00 a.m.
2014 Sanitary Sewer Lining
City Project 1404
Pursuant to an advertisement for bids for 2014 Sanitary Sewer Lining, City Project 1404, an administrative
meeting was held on July 22, 2014 at 10:00 a.m. for the purpose of bid opening.
Attending the meeting was:
Kathy Young, Assistant City Engineer
Brett Andersen, Lametti & Sons, Inc.
Ron Fenney, Visu - Sewer, Inc
Doug Gniot, Veit & Company, Inc.
Bids were opened and read aloud as follows:
Bidder
Base Bid
Alternate 1
Total
Veit & Company
$115,512.00
$47,500.00
$163,012.00
Lametti & Sons, Inc.
$157,430.00
$40,000.00
$197,430.00
Visu- Sewer, Inc.
$145,670.25
$52,500.00
$198,170.25
Respectfully submitted,
Kathy Young
Assistant City Engineer
48
RESOLUTION 2014 -57
RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT
FOR 2014 SANITARY SEWER LINING, CITY PROJECT NO. 1404,
TO VEIT & COMPANY, INC.
WHEREAS, pursuant to an advertisement for bids for City Project No. 1404, Sanitary Sewer
Lining bids were received, opened and tabulated according to law. The following bids were
received complying with the advertisement:
Bidder Base Bid
Veit & Company, Inc. $115,512.00
Lametti & Sons, Inc. $157,430.00
Visu- Sewer, Inc. $145,670.25
Alternate 1 Total
$47,500.00 $163,012.00
$40,000.00 $197,430.00
$52,500.00 $198,170.25
WHEREAS, it appears that Veit & Company, Inc. of Rogers, Minnesota, 55374 is the lowest
responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA:
The Mayor and City Manager are hereby authorized and directed to enter into a contract
with Veit & Company, Inc. in the name of the City of Columbia Heights, for the 2014
Sanitary Sewer Lining, City Project No. 1404, according to plans and specifications
therefore approved by the Council.
2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders,
the deposits made with their bids except the deposit of the successful bidder and the next
lowest bidder shall be retained until the contract has been signed.
City Project No. 1404 shall be funded from the Sanitary Sewer Construction Fund.
Passed this 28th day of July, 2014.
Offered by:
Second by:
Roll call:
Katie Bruno
City Clerk
CITY OF COLUMBIA HEIGHTS
Mayor Gary L. Peterson
49
CITY COUNCIL LETTER
Meeting ot: July 28, 2014
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: FINAL PAYMENT FOR SANITARY BY: K. Hansen BY: �i �
SEWER LINING, PROJECT 1304 DATE: 7/23/14 DATE:
Background: On December 9, 2013, the City Council awarded the annual sanitary sewer lining program to
Insituform Technologies USA, LLC. This annual program rehabilitates sections of sanitary sewer pipe that
have cracked or broken joints or sections, contain root intrusion or have infiltration present. This project
consisted of lining the following segments:
1. 695 L.F. of 10" VCP on Polk Circle and Easement extending from Polk Circle to Central Avenue
2. 510 L.F. of 10" VCP on Arthur Street from l st MH northeast of 44th Avenue to 45th Avenue
3. 330 L. F. of 10" VCP on 48th Avenue from University Service Drive to 4th Street
4. 645 L.F. of 8" VCP on northbound Central Avenue from 44th Avenue to 45th Avenue
5. 1,270 L.F. of 8" VCP on southbound Central Avenue from 43rd Avenue to 45th Avenue
6. 780 L.F. of 8" VCP on 40th Avenue from Central Avenue to 780 Feet East of Central
7. 330 L.F. of 8" VCP on Jefferson Street from 40th Avenue to 1St MH North of 40th Avenue
8. 476 L.F. of 8" VCP on 38th Avenue from 585 Feet West to 200 Feet East of Madison Place
One section of pipe (293 L.F.) on 38th Avenue west of Madison Place was removed from the project because
repairs were needed prior to lining.
Analysis /Conclusions: The lining is complete and final reports and televising has been provided to the
City. A copy of the Engineer's Report of Final Acceptance is attached. Staff is recommending final
acceptance of the work and final payment to Insituform Technologies USA, LLC.
Recommended Motion: Move to accept the work for Sanitary Sewer Lining, City Project No. 1304, and to
authorize final payment of $5798.66 to Insituform Technologies USA, Inc. of Chesterfield, Missouri.
Attachment: Engineer's Report of Final Acceptance
COUNCIL ACTION:
50
CITY OF COLUMBIA HEIGHTS
ANOKA COUNTY, MINNESOTA
ENGINEER'S REPORT OF FINAL ACCEPTANCE
2013 SANITARY SEWER LINING PROGRAM
CITY PROJECT NUMBER 1304
July 23, 2014
TO THE CITY COUNCIL
COLUMBIA HEIGHTS, MINNESOTA
HONORABLE MAYOR AND CITY COUNCIL MEMBERS:
This is to advise you that I have reviewed the work under contract to Insituform Technologies USA, LLC.
The sanitary sewer work consisted of lining the following mains:
1. 695 L.F. of 10" VCP on Polk Circle and Easement extending from Polk Circle to Central Avenue
2. 510 L.F. of 10" VCP on Arthur Street from I" MH northeast of 44th Avenue to 45th Avenue
3. 330 L. F. of 10" VCP on 48th Avenue from University Service Drive to 4th Street
4. 645 L.F. of 8" VCP on northbound Central Avenue from 44th Avenue to 45th Avenue
5. 1,270 L.F. of 8" VCP on southbound Central Avenue from 43rd Avenue to 45th Avenue
6. 780 L.F. of 8" VCP on 40t11 Avenue from Central Avenue to 780 Feet East of Central
7. 330 L.F. of 8" VCP on Jefferson Street from 40th Avenue to I s' MH North of 40th Avenue
8. 476 L.F. of 8" VCP on 38th Avenue from 585 Feet West to 200 Feet East of Madison Place
The contractor has completed the project in accordance with the contract.
It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount
as follows:
ORIGINAL CONTRACT PRICE
$122,524.00
CHANGE ORDER
$ 0.00
FINAL CONTRACT AMOUNT
$122,524.00
FINAL WORK APPROVED
$115,973.20
ALL PRIOR PAYMENTS
($110,174.54)
BALANCE DUE
$ 5,798.66
Sincerely,
CITY OF COLUMBIA HEIGHTS
Kevin R. Hansen
City Engineer
51
CITY COUNCIL LETTER
Meeting of'. July 28, 2014
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: APPROVE FINAL COMPENSATING BY: K. Hansen BY:,
CHANGE ORDER AND PAYMENT FOR PUMP DATE: 7/23/14 DATE:
STATION 2 PRV, PROJECT 1307
Background:
The contractor has completed the project to construct a new vault, install a pressure reducing valve (PRV),
and associated piping at water Pump Station 2 on Reservoir Blvd.
Analysis /Conclusions:
Two change orders were ordered by staff during construction for the project. These include replacing a 10"
gate valve to the pump house found to be inoperable and installing a yard hydrant for air relief on the large
diameter line. The final compensating change order, attached, modifies the contract to include additional
16" ductile iron pipe water main for piping modifications. The water main was installed at the unit price
provided in the contract.
Staff recommends approving the final compensating change order and final payment to the contractor- as
work has been completed in accordance with the contract documents.
Recommended Motion: Move to approve the final compensating change orders and accept the work for
Pump Station 2 PRV Vault Replacement, City Project No. 1307, and to authorize final payment of
$10,228.38 to Minger Construction, Inc. of Chanhassen, Minnesota.
Attachment: Final compensating Change Order
Engineer's Report of Final Acceptance
Bolton -Menk Recommendation Letter
COUNCIL ACTION:
52
FINAL COMPENSATING CHANGE ORDER
Proiect: Pump Station 2 PRV Vault Replacement Citv Proiect: 1307
Owner: City of Columbia Heights
637 38"' Avenue N.E.
Date of Issuance: July 23, 2014
Columbia Heights, MN 55421
Contractor: Minger Construction, Inc.
Engineer: City Engineer
2471 Galpin Court — Suite 110
P.O. Box 236
Chanhassen, MN 55317
You are directed to make the following changes in the Contract Documents:
Description: Change in original contract price to compensate for additional work added to the
contract by the City.
No. Item Description Unit Quantit Unit Price Total Price
1 16" DIP Watermain, CL.52 L.F. 20 $170.00 $ 3,400.00
Purpose of Change Order: The contract has been modified to include additional quantity of
installation of 16" DIP water main.
CHANGE IN CONTRACT PRICE
CHANGE IN CONTRACT TIME
Original Contract Price:
Original Contract Time:
$ 143,622.00
Previous Change Orders No. 1 to No. 2
Net Change from Previous Change Order:
$ 7,195.55
Contract Price Prior to this Change Order:
Contract Time Prior to this Change Order:
$ 150,817.55
Net Increase (Decrease) of this Change Order:
Net Increase (Decrease) of Change Order:
$ 3,400.00
Contract Price with all Approved Change Orders:
Contract Time with Approved Change Orders:
$ 154,217.55
Recommended
Approved
By:
By:
Minger Construction, Inc.
City Engineer
City Manager Walt Fehst Mayor Gary Peterson Date of Council Action
53
CITY OF COLUMBIA HEIGHTS
ANOKA COUNTY, MINNESOTA
ENGINEER'S REPORT OF FINAL ACCEPTANCE
PUMP STATION 2 PRV VAULT REPLACEMENT
CITY PROJECT NUMBER 1307
July 23, 2014
TO THE CITY COUNCIL
COLUMBIA HEIGHTS, MINNESOTA
HONORABLE MAYOR AND CITY COUNCIL MEMBERS:
This is to advise you that I have reviewed the work under contract to Minger Construction, Inc.
The work consisted of replacing the vault and pressure reducing valve at water Pump Station 2,
along with minor water main modifications. The contractor has substantially completed the
project in accordance with the contract.
It is recommended; herewith, that final payment be made for said improvements to the contractor
in the amount as follows:
ORIGINAL CONTRACT PRICE $143,622.00
CHANGE ORDERS 1 AND 2 $ 7,195.55
CHANGE ORDER FINAL $ 3,400.00
$154417.55
FINAL CONTRACT AMOUNT $1541217.55
FINAL WORK APPROVED $154,217.55
ALL PRIOR PAYMENTS ($143,989.17)
BALANCE DUE $ 10,228.38
Sincerely,
CITY OF COLUMBIA HEIGHTS
Kevin R. Hansen
City Engineer
54
BOLTON & NA r-= N K , I NCB
Consulting Engineers & Surveyors
it 2035 County Road D East • Suite B • Maplewood, MN 55109 -5314
Phone (651) 704 -9970 - Fax (651) 704 -9971
www,bolton- menk.com
June 2, 2014
Mr. Kevin Hansen, PE
City of Columbia Heights
637 38 °i Avenue NE
Columbia Heights, MN 55421
RE: Pumpstation No 2 PRV Replacement
Application for Payment No. 2
Dear Kevin,
RIECEIVEt)
JUN 0 6 2014
PUBUC WORKS
Please find attached three copies of Application for Payment No. 2 from Minger Construction, Inc. for the
Pumpstation No. 2 PRV Replacement Project. We reviewed this application and find it acceptable for
payment. We recommend making a payment of $10,228.38 to Minger Construction, Inc. If you agree,
please sign the application and process it for payment.
In addition, three copies of Consent of Surety to Final Payment and IC -134 form have also been attached.
I have requested final lien waivers and will forward them to you as soon as I receive them. Please sign
and distribute along with the application for payment.
Please contact me at 651.7049970 if you have any questions.
Sincerely,
11.1010 IIr sm'"Mfig,
P.E.
Project
55
CITY COUNCIL LETTER
Meeting ot: July 28, 2014
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
NO: I PUBLIC WORKS 1 f
ITEM: FINAL PAYMENT FOR SANITARY BY: K. Hansen BY:
MAIN AND CATCH BASIN REPLACEMENT I DATE: 7/23/14 DATE:
Background:
On November 12, 2013, Council authorized the 2013 Sanitary Sewer Main and Storm Sewer Catch Basin
Replacement /Repair project. The contractor has completed the 43 feet of sanitary main repair on Jefferson
Street, north of 40`h Avenue and two Catch Basin replacements on 53rd Avenue, including site restoration.
Analysis /Conclusions:
Staff recommends final payment to the contractor as work has been completed in accordance with the
contract.
Recommended Motion: More to accept the work for 2013 Sanitary Main Repair and Catch Basin
Replacement and to authorize final payment of $1,799.00 to Minger Contracting, Inc. of Chanhassen,
Minnesota.
COUNCIL ACTION:
56
CITY COUNCIL LETTER
Meeting of: July 28, 2014
AGENDA SECTION: CONSENT I ORIGINATING DEPARTMENT: I CITY MANAGER
NO: PUBLIC WORKS
ITEM: ADOPT RESOLUTION ACCEPTING BIDS I BY: K. Hansen BY:
AND AWARDING A CONTRACT FOR THE 2014 DATE: 7/23/2014 DATE:
STORM SEWER IMPROVEMENT PROJECT:
JACKSON POND
Background:
The City Council ordered the Jackson Pond Improvement Project at their May 27a', 2014 meeting. Plans and
specifications were prepared by the consulting firm of WSB and advertised for bids in the Sun Focus on June
13, 2014. The project was also advertised electronically through Quest Construction Data Network and
MnDOT EAdvert. Twenty -Six contractors or suppliers requested copies of the bidding documents of which
nine (9) were identified as prime bidders. A single bid was received and publicly read aloud at the July 16,
2014 bid opening. A detailed copy of the complete bid tabulation is available from the City Engineer.
Analysis /Conclusions:
Belair Sitework Services submitted the low base bid, in the amount of $1,984,444. An add - alternate in the
amount of $115,000 for a standby generator was also provided in the bid documents.
The bid cost for the Jackson Pond construction is approximately 112% higher than the Engineer's Estimate
presented of $935,000. Staff directed WSB to review the bids and contact the single bidder and prime
bidders identified on the plan holders list to determine the significant bid difference.
WSB responded with the following:
Findings
• Contractors are extremely busy - in part because of the economy, in part because of the wet
spring. This is driving up bids and reducing bid responses on this project and several other
projects that WSB is working on. Additionally, Met Council, MnDOT and PFA have all
indicated that they are receiving bids that far exceed their engineer's estimates and have a
reduced number of bidders.
• Trucking costs have increased significantly this summer due to lack of capacity from past years
and this impacts the high cost on the common borrow, muck excavation and pipe.
• Labor costs have increased, (Union and non - union)
• Subcontractors are also busy, which results in a lack of competition for subs and prime
contractors.
• Due to the backlog in workload, flexibility in schedule is critical
WSB contacted the other 8 prime contractors on the bidders list and 6 of them responded while this was a
project they would normally bid, they were just too busy this time of year to submit a bid.
Based on the WSB findings, staff recommends rebidding the project to include plan modifications, holding a
pre -bid conference, contacting the same contractors to solicit interest (in bidding), and schedule the bidding
during the peak season in the winter.
57
AGENDA SECTION: CONSENT
NO:
CITY COUNCIL LETTER
Meeting of July 28, 2014
ORIGINATING DEPARTMENT:
PUBLIC WORKS
ITEM: ADOPT RESOLUTION ACCEPTING BIDS BY: K. Hansen
AND AWARDING A CONTRACT FOR THE 2014 DATE: 7/23/2014
STORM SEWER IMPROVEMENT PROJECT:
JACKSON POND
Page 2
CITY MANAGER
BY:
DATE:
Recommended Motion: Move to reject all bids for the 2014 Concrete Alley Construction Program, City
Project Number 1402, and authorize staff to seek new bids.
Attachment: WSB Recommendation Letter
COUNCIL ACTION:
58
A
WSB
r+ Assariatev. Inc. P /7(l,'i;eeii;7l� �idt7171I7C1 e,,7vitonn ental. cch, ?strucPiot7 701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763 - 541 -4800
Fax: 763 - 541 -1700
July 24, 2014
Kevin Hansen, Public Works Director
City of Columbia Heights
637 38a' Ave. NE
Columbia Heights, MN 55421
Re: 2014 Storm Sewer Improvement Project
City of Columbia Heights, MN
WSB Project No. 1792 -10
Dear Kevin:
Bids were received for the above - referenced project on July 16, 2014, and were opened and read aloud.
A total of one bid was received. The bid was checked for mathematical accuracy and tabulated. Please
find enclosed the bid tabulation indicating the low bidder as Belair Excavating in the amount of
$2,099,444.
We recommend that the City Council not award the contract based on the single bid received exceeding
the estimate by 112 %. We recommend rebidding the project in the winter of 2014.
We met with Belair and discussed the project with the 1 l other plan holders that didn't submit a bid to
clarify the lack of response and discrepancy in the bid. Our findings and recommendations from these
discussions are as follows:
Findings
• Contractors are extremely busy — in part because of the economy, in part because of the wet
spring. This is driving up bids and reducing bid responses on this project and several other
projects that WSB is working on. Additionally, Met Council, MnDOT and PFA have all
indicated that they are receiving bids that far exceed their engineer's estimates and have a
reduced number of bidders.
• Trucking costs have increased significantly this summer due to lack of capacity from past years
and this impacts the high cost on the common borrow, muck excavation and pipe.
• Labor costs have increased, (Union and non - union)
0 Subcontractors are also busy, which results in a lack of competition for subs and prime
contractors.
• Due to the backlog in workload, flexibility in schedule is critical
St. Cloud • Minneapolis • St. Paul
Equal Opportunity Employer
wsbeng.com
59
K: \0]792- ]0014dmin \Construction AdminA792 -10 Recommcndntion LTR.doc
WSB
&Associatexhi. PI)V,'ton,77E'wal—constructio!7 701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763 - 541 -4800
Fax: 763 - 541 -1700
In this bidding climate any ambiguity or contractor concern about the project elements gets magnified
into highly inflated bid prices. We recommend adjusting on two fronts:
1. Rebidding at a favorable time and,
2. Cutting project components to reduce cost under the assumption that the construction economy
will remain overheated.
Recommendations
• Lift Station: The proposed lift station requires 2 — 72" diameter manholes and a 96" diameter
screen manhole. Additionally the lift station site is constrained by the proximity to the adjacent
roadways. Installing the large diameter manholes poses constructability issues for contractors.
We recommend evaluating additional lift station and /or pump type options to reduce the cost.
• Electrical: The contractors received high bids and a limited number of bids for the electrical
component. Revisions to the lift station could reduce the electrical costs.
• Landscaping: We recommend either including the landscaping as an add alternate or pulling it
from the project due to the high bid from the contractor (primarily due to warranty).
• Iron Enhanced Filtration System: The contractor bid is significantly higher than the engineer's
estimate and from bids we've received on recent projects for IEFS. We recommend reevaluating
the efficiency of the proposed IEFS and whether a smaller footprint can provide similar
removals. We also recommend refining the layered design of the system to improve the
constructability.
• Bid Time: We recommend providing a 4 -5 week (or greater) bid period and holding a pre -bid
meeting.
• Schedule Flexibility: We recommend extending the construction schedule to allow contractor
more flexibility.
We would like to discuss these findings and recommendations prior to rebidding the project.
Sincerely,
WSB & Associates, Inc.
i:1
Earth A. Evans, PE
Project Manager
Enclosures
cc: Bob Barth, WSB
St. Cloud • Minneapolis • St. Paul
Equal Opportunity Employer
wsbeng.com
60
K:\01792- )0MAdmin\Co tr io Adm1n 11792- 10_Rem— dati -LTRA-
CITY COUNCIL LETTER
Meeting of: July 28, 2014
AGENDA SECTION:
NO:
ORIGINATING DEPT.:
License Department
CITY MANAGER
APPROVAL
ITEM: License Agenda
BY: Shelley Hanson
DATE:
NO:
DATE: July 9, 2014
BY:
/V
BACKGROUND /ANALYSIS
Attached is the business license agenda for the July 28, 2014 Council meeting. This agenda consists of
applications for contractor licenses for 2014.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for July 28, 2014 as presented.
COUNCIL ACTION:
N
TO CITY COUNCIL July 28, 2014
*Signed Waiver Form Accompanied Application
CONTRACTOR'S LICENSES -2014
BLDG Kraemer Heating Inc
*A Johnson Plumbing Inc
*Blue Water Plumbing Inc
*Anything Plumb & Htg
*Riverside Plumbing
*Rock Solid Plumbing
Good Quality Plumbing
*Lane Refrigeration Htg
Skoog Exteriors
7441 Dallas Crt N, Maple Grove
$60
17285 211 t, Ave, Big Lake
$60
5026 Alpha Rd, Princeton
$60
5377 Needham Ave, St Michael
$60
7837 Mississippi Ln, Brk Pk
$60
23157 Hwy 65, E Bethel
$60
21371 Idaho Ave, Lakeville
$60
11652 Crow Hassan Pk Rd, Hanover
$60
8600 Grace Lane, Loretto
$60
62
CITY COUNCIL LETTER
MF.FTTNG OF- T111v 9R 901A
AGENDA SECTION: CONSENT
ORIGINATING DEPT:
FINANCE
CITY MANAGER
APPROVAL
ITEM: RESOLUTION 2014 -58
BY: JOSEPH KLOIBER
BY:
APPROPRIATE $29,000 FROM THE FUND
BALANCE OF THE GENERAL GOVERNMENT
DATE: July 22, 2014
CAPITAL EQUIPMENT REPLACEMENT
FUND 431 TO THE 2014 BUDGET, AND
AWARD RELATED AGREEMENTS FOR THE
PURCHASE OF TELEPHONES AND PHONE
SYSTEM SUPPORT.
Background
In 2009, the City entered into a $59,000 contract with Elert and Associates, to both perform an extensive
analysis of the City's long term needs for telephone systems, and to prepare and conduct a formal request for
proposal (RFP) process to replace the Mitel phone system existing at that time. As a result of that process, the
City chose a path of a phased upgrade over time of the existing Mitel phone system. This path ultimately gets
the City to a Mitel system based on new VOIP technology, while continuing to use existing Mitel components
to the extent feasible. This was judged a better value for the City than the alternative of replacing the entire
phone system in 2009 with a system from another manufacturer /developer. Marco, Inc. is a regional service
company that sells and installs Mitel systems. The proposal from Marco was the proposal accepted by the City
in the 2009 RFP process.
Just like almost every other tool used in business today, the telephone system is by and large, a computer -based
system. The software used on the phone system's central computer (also called the server) is periodically
updated and revised by Mitel. Most of the City's existing end -user telephone devices (also called handsets)
will not be compatible with the software versions that Mitel will support after mid -2016. Over the last couple
of years, the City has purchased about 25 new VOIP handsets on a case -by -case basis, as the need for
replacement handsets has occurred. These 25 VOIP telephones will be compatible with the Mitel software
supported after mid -2016. To complete the change out, the City will need to purchase another 150 VOIP
telephones by mid -2016. On the one hand, this is being forced by Mitel's choice to end support of the older
hardware. At the same time however, this change is also the last phase of the upgrade path the City chose in its
2009 RFP process.
The City is a member of a cooperative purchasing group called the National Joint Powers Alliance (NJPA),
which establishes competitively bid and negotiated prices, similar to the state purchasing contract. The NJPA
nationally - established price for these Mitel phones is $244.90 per phone, plus a software license of $111.60 per
phone. To encourage customers to not all wait until the last minute to replace their phones, Mitel is offering a
two -for -one deal for purchases made in 2014, in other words, half -off the nationally - established price.
Analysis
Staff had originally planned to include the purchase of 150 phones in the 2016 budget at a cost of $53,475 based
on the nationally- established price. The 2014 two- for -one offer can save the City $26,737 ; but will require
amending the 2014 budget for the capital equipment fund 431. In addition, to receive the two- for -one pricing,
the City must have a Mitel support agreement in place. The current support agreement expires in November.
Staff recommends renewing the support agreement for a four -year period to receive a 10 % -14% multi -year
discount. The annual payments of $4,800 under the support agreement are shared by the operating budget for
each department using the phone system.
63
Staff recommends that the City Council adopt the following motions:
RECOMMENDED MOTION: Move to waive the reading of Resolution 2014 -58, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2014 -58, being a resolution to appropriate $29,000
from the fund balance of the general government capital equipment replacement fund 431 to the 2014 budget,
and to award related agreements for the purchase of telephones and phone system support.
JPK
1407281 COUNCIL
Attachment
COUNCIL ACTION:
64
RESOLUTION NO. 2014 -58
APPROPRIATE $29,000 FROM THE FUND BALANCE OF THE GENERAL GOVERNMENT
CAPITAL EQUIPMENT REPLACEMENT FUND 431 TO THE 2014 BUDGET, AND AWARD
RELATED AGREEMENTS FOR THE PURCHASE OF TELEPHONES AND PHONE SYSTEM
SUPPORT
WHEREAS, the City Council of the City of Columbia Heights has adopted a 2014 budget as required by the
City charter and Minnesota statute, including a budget for the City's general government capital equipment
replacement fund 431; and
WHEREAS, the City of Columbia Heights has identified a 2014 opportunity to obtain certain necessary
telephone equipment at a significant cost savings relative to the expected future cost of this equipment; and
WHEREAS, this 2014 savings opportunity was not available at the time the 2014 budget was originally
adopted; and
WHEREAS, the City of Columbia Heights, through a formal request for proposal process, has selected Marco
Inc. as the vendor for the purchase of such equipment and for the related support agreement;
NOW, THEREFORE, BE IT RESOLVED that the 2014 City of Columbia Heights' budget is amended to
appropriate $29,000 from the fund balance of the general government capital equipment replacement fund 431,
and the city manager is authorized to enter into the related agreements for the purchase of telephones and phone
system support from Marco Inc.
Passed this 28th day of July, 2014
Offered by:
Seconded by:
Roll Call:
Mayor Gary Peterson
Katie Bruno, City Clerk/Council Secretary
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n
CITY COUNCIL LETTER
Meeting of July 28, 2014
AGENDA SECTION: Public
ORIGINATING DEPARTMENT:
CITY
Hearings
Fire
MANAGER
NO:
APPROVAL
ITEM: Adopt Resolution For
BY: Gary Gorman
BY:
�r
Abatement
DATE: July 23, 2014
DATE:
NO: 14 -51 to 14 -52
Declaration of a nuisance and abatement of violations within the City of Columbia
Heights is requested regarding properties at:
2014 -51 — 4329 Main Street N.E.
2014 -52 — 3730 Tyler Street N.E.
for failure to meet the requirements of the Residential Maintenance Code.
RECOMMENDED MOTION: Move to close the public hearing and to waive the
reading of Resolution Numbers 2014 -51 and 2014 -52 there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution Numbers 2014 -51 and
2014 -52 being resolutions of the City Council of the City of Columbia Heights
declaring the properties listed a nuisance and approving the abatement of violations
from the properties pursuant to City Code section 8.206.
COUNCIL ACTION:
75
RESOLUTION 2014 -51
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance
and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of
the property owned by Bart Mady (Hereinafter "Owner of Record ").
Whereas, the owner of record is the legal owner of the real property located at 4329 Main Street N.E.
Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written
notice setting forth the causes and reasons for the proposed council action contained herein was sent
via regular mail to the owner of record on June 19, 2014.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on May 8, 2014, an inspection was conducted on the property listed above. Inspectors
found violations. A compliance order was sent via regular mail to the owner at the address.
2. That on June 19, 2014 inspectors re- inspected the property listed above. Inspectors noted
that violations remained uncorrected. A compliance order and statement of cause was mailed
via regular mail to the owner listed in the property records.
3. That on July 14, 2014 inspectors re- inspected the property and found that violations remained
uncorrected.
4. That based upon said records of the Fire Department, the following conditions and violations
of City Codes(s) were found to exist, to wit:
A. Shall repair /replace garage door that is off track.
B. Shall repair /replace garage door that has rotted.
C. Shall repair /replace soffit on garage that has rotted.
D. Shall repair /replace windows on garage that are rotted.
E. Shall repair /replace any /all broken windows on house.
F. Shall repair /replace roof & soffit on house that has rotted
G. Shall replace gutters on house.
H. Shall remove brush pile /yard waste from the property.
5. That all parties, including the owner of record and any occupants or tenants, have been given
the appropriate notice of this hearing according to the provisions of the City Code Section
8.206(A) and 8.206(B).
76
CONCLUSIONS OF COUNCIL
1. That the property located at 4329 Main Street N.E. is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant,
or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
ORDER OF COUNCIL
1. The property located at 4329 Main Street N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
Passed this day of 2014
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Katie Bruno
City Clerk/Council Secretary
77
RESOLUTION 2014 -52
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance
and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of
the property owned by Federal Home Loan Mortgage Corporation (Hereinafter "Owner of Record ").
Whereas, the owner of record is the legal owner of the real property located at 3730 Tyler Street N.E.
Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written
notice setting forth the causes and reasons for the proposed council action contained herein was sent
via regular mail to the owner of record on July 8, 2014.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on June 2, 2014, an inspection was conducted on the property listed above. Inspectors
found violations. A compliance order was sent via regular mail to the owner at the address.
2. That on July 8, 2014 inspectors re- inspected the property listed above. Inspectors noted that
violations remained uncorrected. A compliance order and statement of cause was mailed via
regular mail to the owner listed in the property records.
3. That on or about July 10, 2014 due to foreclosure, the Owner of Record changed from
Anthony Griffith to Federal Home Loan Mortgage Corporation.
4. That on July 17, 2014 inspectors re- inspected the property and found that violations remained
uncorrected.
5. That based upon said records of the Fire Department, the following conditions and violations
of City Codes(s) were found to exist, to wit:
A. Shall repair /replace dilapidated shed in back yard.
B. Shall sod, seed or landscape all bare areas of the yard.
C. Shall scrape and paint garage.
D. Shall remove electrical wiring hazard on fence.
E. Shall remove cement footings with rebar that are a trip hazard in yard.
6. That all parties, including the owner of record and any occupants or tenants, have been given
the appropriate notice of this hearing according to the provisions of the City Code Section
8.206(A) and 8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 3730 Tyler Street N.E. is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
78
2. That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other hearings relevant to the abatement of violations on the property listed above.
That all applicable rights and periods of appeal as relating to the owner of record, occupant,
or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
ORDER OF COUNCIL
1. The property located at 3730 Tyler Street N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
Passed this day of 2014
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Katie Bruno
City Clerk/Council Secretary
79
CITY COUNCIL LETTER
Meeting of July 28, 2014
AGENDA SECTION: Public
ORIGINATING DEPARTMENT:
CITY
Hearings
Fire
MANAGER
NO:
APPROVAL
ITEM: Adopt Resolution For
BY: Gary Gorman
BY:
Revocation`
"
DATE: July 24, 2014
DATE:
NO: 14 -53
Revocation of the license to operate a rental unit within the City of Columbia Heights is
requested against rental properties at:
3731 -3733 Pierce Street N.E.
for failure to meet the requirements of the Residential Maintenance Codes.
RECOMMENDED MOTION: More to close the public hearing and to waive the reading of
Resolution Number 2014 -53 being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution Number 2014 -53 being a
Resolution of the City Council of the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license
listed.
COUNCIL ACTION:
80
RESOLUTION 2014 -53
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential
rental license held by The Bank of New York Mellon (Hereinafter "License Holder ").
Whereas, license holder is the legal owner of the real property located at 3731 -3733 Pierce
Street N.E., Columbia Heights, Minnesota,
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice
setting forth the causes and reasons for the proposed Council action contained herein was
given to the License Holder on July 1, 2014 of a public hearing to be held on July 28, 2014.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
1. That on or about May 12, 2014 inspection office staff sent a letter requesting the
owner of the property submit the rental license application for this property. The
letter was mailed by regular mail to the owner at the address listed in the property
records.
2. That on July 1, 2014 inspection office staff reviewed the property file and noted that
the property remained unlicensed. A Statement of Cause was mailed by regular mail
to the owner at the address listed in the property records.
3. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
a. Failure to submit renewal rental license application and fees.
4. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter 5A, Article III 5A.306 and 5A.303(A).
81
ORDER OF COUNCIL
The rental license belonging to the License Holder described herein and identified by
license number F12674 is hereby revoked;
2. The City will post for the purpose of preventing occupancy a copy of this order on the
buildings covered by the license held by License Holder;
3. All tenants shall remove themselves from the premises within 45 days from the first
day of posting of this Order revoking the license as held by License Holder.
Passed this day of 2014
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Katie Bruno
City Clerk/Council Secretary
82