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HomeMy WebLinkAbout07-28-2014 Regular MeetingCITY OF COLUMBIA HEIGHTS 590 40 " Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 Visit our website at: www.ci.columbia- heigitts.mn.us Mayor Gary L. Peterson Councilmembers Robert A. Williams Bruce Nawrocki Tammera Diehm Donna Schmitt City Manager Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday July 28, 2014 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only) LCALL TO ORDER 2.ROLL CALL 1INVOCATION Invocation provided by Max Richter, Community United Methodist Church 4.PLEDGE OF ALLEGIANCE 5.ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS GUESTS 1. Introduction of Assistant to the City Manager /Human Resource Director, Kelli Bourgeois. 2, Proclamation announcing Tuesday, August 5th as National Night Out in the City of Columbia Heights. pg 5 7.CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of July 14, 2014. pg. 6 B. Accept Board and Commission Meeting Minutes pg. 12 MOTION: Move to accept the Housing & Redevelopment Authority minutes of April 22, 2014. City Council Agenda Monday July 28, 2014 Page 2 of 4 C. Approval of the attached list of rental housing licenses pg. 18 MOTION: Move to approve the items listed for rental housing license applications for July 28, 2014 in that they have met the requirements of the Property Maintenance Code. D. Reissue rental license pg. 32 MOTION: Move to issue a rental- housing license to John Tomas to operate the rental property located at 3700 Van Buren Street N.E. in that the provisions of the Property Maintenance Code have been complied with. E. Approve Demolition Contract for 1301 -1303 Circle Terrace Blvd NE pg. 33 MOTION: Move to waive the reading of Resolution No. 2014 -55 there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2014 -55 being a resolution approving the execution of a contract for the removal of the structure located at 1301 -1303 Circle Terrace Blvd. NE. F. Accept Blue Cross Blue Shield of Minnesota Planning Grant pg. 45 MOTION: Move to waive the reading of Resolution No. 2014 -56 there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2014 -56 being a resolution accepting an $8,000 grant from Blue Cross Blue Shield of Minnesota to fund a planning and design exercise for Downtown Columbia Heights. G. Adopt a resolution accepting bids and awarding the contract for 2014 Sanitary Sewer Lining City Project No. 1404, to Veit & Company Inc. pg. 47 MOTION: Move to waive the reading of Resolution 2014 -57, there being ample copies available to the public. MOTION: Move to adopt Resolution 2014 -57, being a resolution accepting bids and awarding the contract for 2014 Sanitary Sewer Lining, City Project No. 1404 including Alternate 1 for main to service lateral connection liners to Veit & Company, Inc. of Rogers, Minnesota based upon their low, qualified, responsible bid in the amount of $163,012.00 with funds to be appropriated from Fund 652 -51404 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. H. Final Payment For Sanitary Sewer Lining, Project 1304 pg. 50 MOTION: Move to accept the work for Sanitary Sewer Lining, City Project No. 1304, and to authorize final payment of $5,798.66 to Insituform Technologies USA, Inc. of St Louis, Missouri. I. Final Compensating Change Order And Final Payment For Pump Station 2 PRV, Project pg 52 1307 MOTION: Move to accept final compensating change orders and accept the work for Pump Station 2 PRV Installation, City Project No. 1307, and to authorize final payment of $10,228.38 to Minger Construction, Inc. of Chanhassen, Minnesota City Council Agenda Monday July 28, 2014 Page 3 of 4 J. Final Payment For Sanitary Main And Catch Basin Replacement pg. 56 MOTION: Move to accept the work for sanitary sewer main and catch basin replacements and to authorize final payment of $1,799.00 to Minger Construction, Inc. of Chanhassen, Minnesota. K. Consideration of bids and awarding a contract for the 2014 Storm Sewer Project: Reconstruction Of Jackson Pond City Project No 1308 pg. 57 MOTION: Move to reject all bids for the 2014 Storm Sewer Project, Reconstruction of Jackson Pond, City Project Number 1308, and authorize staff to seek new bids. L. Approve Business License Applications pg. 61 MOTION: Move to approve the items as listed on the business license agenda for July 28, 2014 as presented. M. Adopt Resolution 2014 -58, being a resolution to appropriate $29,000 from the fund balance pg. 63 of the general government ca ital equipment re lacement fund 431 to the 2014 budget, and to award related agreements for the purchase of telephones and phone system support MOTION: Move to waive the reading of Resolution 2014 -58, there being ample copies available to the public. MOTION: Move to adopt Resolution 2014 -58, being a resolution to appropriate $29,000 from the fund balance of the general government capital equipment replacement fund 431 to the 2014 budget, and to award related agreements for the purchase of telephones and phone system support. N. Payment of Bills pg. 66 MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 153104 through 153297 in the amount of $ 693,421.88. MOTION: Move to approve the Consent Agenda items. S. PUBLIC HEARINGS A. Adopt Resolutions 2014 -51 4329 Main Street N.E. and 2014 -52 3730 Tyler Street N.E. being pg. 75 declarations of nuisance and abatement of violations within the City of Columbia Heights MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers 2014- 51 and 2014 -52 there being ample copies available to the public. MOTION: Move to adopt Resolution Numbers 2014 -51 and 2014 -52 being resolutions of the City Council of the City of Columbia Heights declaring the properties listed a nuisance and approving the abatement of violations from the properties pursuant to City Code section 8.206. B. Adopt Resolution 2014 -53, 3731 -3733 Pierce Street N.E., being a Resolution of the City Council of the City of Columbia Heights approving rental license revocation for failure to meet the pg so requirements of the Property Maintenance Codes. MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2014 -53 being ample copies available to the public. MOTION: Move to adopt Resolution Number 2014 -53, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. City Council Agenda Monday July 28, 2014 Page 4 of 4 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations C. New Business and Reports 1. Report on Petition received July 23`d regarding repealing Ordinance No. 1615, being an ordinance providing for the issuance and sale of general obligation library bonds, series 2014A, in the maximum aggregate principal amount of $7,000,000. 10. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 11. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his /her name and address for the record. 12. ADJOURNMENT Walt Fehst, City Manager WF /ksb PROCLAMATION National Night Out August 5, 2012 WHEREAS: The National Association of Town Watch is sponsoring a special national, and international, community crime prevention campaign on the evening of Tuesday, August 5th, 2014 called "National Night Out," and WHEREAS: It is important that all citizens of Columbia Heights be aware of the importance of crime prevention programs and the positive impact that their participation can have on reducing crime and drugs in our neighborhoods: and WHEREAS: "National Night Out" provides an opportunity for Columbia Heights residents to join together with over 37 million people in 16,000 communities across the country in support of safer neighborhoods and to demonstrate the success of cooperative crime prevention efforts; and WHEREAS: Neighborhood spirit and cooperation is the theme of the "National Night Out" project and plays an important role in helping the Columbia Heights Police Department fight the war on crime and drugs in our community. NOW THEREFORE, I, Gary L. Peterson, Mayor of the City of Columbia Heights, do hereby call upon all citizens of our community to join the Columbia Heights Police Department in supporting and participating in the 31st annual "National Night Out" event on Tuesday, August 5th, 2014. FURTHER LET IT BE RESOLVED that I hereby proclaim Tuesday, August 5th, 2014 as "NATIONAL NIGHT OUT" in Columbia Heights. Mayor Gary L. Peterson OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING JULY 14, 2014 THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON MONDAY JULY 14, 2014 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA 1. CALL TO ORDER The meeting was called to order by Mayor Peterson at 7:04 PM. 2. ROLL CALL Present: Councilmembers Schmitt, Diehm, Nawrocki, Mayor Peterson Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Katie Bruno, Council Secretary; Joe Kloiber, Finance Director; Jackie Senko, Assistant Finance Director 3. INVOCATION Jin Kim of Church of All Nations provided the invocation. 4. PLEDGE OF ALLEGIANCE - recited 5. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) Councilmember Nawrocki asked the City Attorney what the deadline is for submittal of a petition related to the library bonding ordinance. City Attorney Jim Hoeft stated that the petition would need to be submitted to the City Clerk's office by 4:30 pm on July 24, 2014. 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Presentation of the GFOA Certificate of Achievement for Excellence in Financial Reporting, Brenda Davitt representing GFOA reported that this is the 24th year the City of Columbia Heights has received this recognition. Joe Kloiber, Finance Director accepted the award on behalf of the City. Councilmember Nawrocki questioned the cost associated with the study as well as the number of communities that participate. Kloiber reported the cost of the program evaluation is $415.00. Ms. Davitt stated that participation is high, and includes cities, counties, the state, Metropolitan Airport Commission, and the Metropolitan Council, The estimate was that over 100 entities participate. Councilmember Nawrocki stated that he sees the auditor's report as sufficient. Ms. Davitt commented that the certificate of achievement is helpful when obtaining bond ratings. Mayor Peterson stated he is very proud of the City's finance department. Page 2 of 6 B. Presentation of the 2013 Comprehensive Annual Financial Report — Redpath and Company Auditors. Dave Mol, representing Redpath and Company gave an overview of the 2013 audit. City Manager Fehst asked if there would be any negative consequences associated with obtaining the GFOA certificate. Mr. Mol responded stating that rating agencies report the certification is beneficial, demonstrating seriousness in financial reporting. One finding was noted in the report on the compliance section; a deficiency in collateral for bank deposits. Finance Director Kloiber explained that there is a state statute requiring deposits are guaranteed in the event of a bank failure. Kloiber reported there was a time when the City's deposits were not fully covered for a period of about 30 days. Mr. Mol reviewed PowerPoint slides related to Revenue Sources, Water Operations, Liquor Operations. Councilmember Nawrocki expressed concern with the reporting of the liquor stores net income as $679,000; noting it did not factor in the debt service payments of $300,000 - $350,000. City Manager Fehst reminded the Council that in the past the rent payments decreased the profits substantially, and with the new stores, the City is building equity. Mr. Mol reported the audit produced good results. Councilmember Nawrocki expressed his concern with the budget article proposed for the upcoming newsletter, noting that property taxes have almost doubled since 2004, while the newsletter suggests they are decreasing. Councilmember Schmitt requested clarification on a couple of items regarding Real Estate held for Resale and the effect to the City related to the sale of Parkview Villa. Director Kloiber explained that there are two main revenue sources; a federal grant and tenant rents; both of which will decline. Current expenses under the Community Development function would also decline. Capital assets would be replaced with (restricted) cash. Councilmember Schmitt questioned the procedure for designated funds that are not used as budgeted. Director Kloiber explained that the funds remain in the general fund, and remain as part of the general fund surplus. Councilmember Nawrocki stated that he would support a property tax decrease, and he suggested the newsletter article be adjusted to represent the issues discussed. Mayor Peterson thanked Mr. Mol, Director Kloiber and Assistant Director Senko for their work on the audit process. C. Proclamation for Adeline Rustom Day. Mayor Peterson read the proclamation, and wished Ms. Rustom a happy 100`x' Birthday. 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of June 23, 2014, MOTION: Move to approve the minutes of the City Council Worksession of June 23, 2014. Page 3 of 6 B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the Library Board Meeting minutes of June 4, 2014. MOTION: Move to accept the Public Arts Commission Meeting minutes of June 3, 2014, C. Appointment of Election Judges MOTION: Move to waive the reading of Resolution No. 2014 -49, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2014- 49, being a resolution designating election judges and salaries for the 2014 Primary and General Elections. D. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for July 14, 2014 as presented. E. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 152822 through 153103 in the amount of $1,135,665.12. Motion by Councilmember Nawrocki, seconded by Councilmember Diehm to approve the Consent Agenda items. Motion passed unanimously. S. PUBLIC HEARINGS None 9, ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions None A. Bid Considerations None B. New Business and Reports None 10. ADMINISTRATIVE REPORTS Report of the City Manager City Manager Fehst reported that a meeting with Congressman Keith Ellison is scheduled for August lit at the St Anthony City Hall. Councilmember Nawrocki expressed concern with the budget article in the newsletter, particularly the information regarding the property taxes. Additionally he would like to have information regarding candidates included. It was noted that the newsletter would be published after the primary election however. Councilmember Nawrocki asked for an update on the properties located at 529 Mill Street and 666 40th Ave NE. City Manager Fehst reported that city staff has been following up on both properties. Page 4 of 6 Report of the City Attorney Nothing to report. 11. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his /her name and address for the record. Harold Hoium -4200 3rd St NE reported there were still items that need attention at the pedestrian bridge, including leaf removal and lighting issues. Mr. Holum reported the city has had numerous bus structures vandalized, and requested the police increase patrol, especially after 11:00 pm. Malcom Watson -1717 491h Ave NE suggested the council consider building a new community center and administrative offices in conjunction with the proposed library at Central and 40th, noting the cost to maintain the current City Hall is likely expensive. Mr. Watson suggested making a few repairs to the current library site in order to increase marketability. 12. ADJOURNMENT The meeting adjourned at 8:33 PM Respectively Submitted, Katie Bruno, Council Secretary RESOLUTION 2014 -49 BEING A RESOLUTION DESIGNATING ELECTION JUDGE SALARIES AND ELECTION JUDGES FOR THE 2014 PRIMARY AND GENERAL ELECTION WHEREAS: There are scheduled elections in the City of Columbia Heights and the State of Minnesota; and WHEREAS: Pursuant to City Charter, Section 30, and M.S.S. 204A, the Council shall appoint the following qualified voters to be judges for the 2014 Primary and General Election. Precinct 1- Murzyn Hall - 530 Mill St HJ Robert Petty AHJ Lee Bak Darlene Bielejeski Janet Belstler Gene Forseide Kathleen Fossum Diana Gomez Charles W. Kewatt Judy Peterson Joyce Shellito (Primary Only) Dolores Strand Veronica Johnson Precinct 2- Immaculate Conception Church — 4030 Jackson St. HJ JoAnn Kewatt AHJ Marilyn Vaughan Mark Emme Beverly Holub Robert Peltier Patricia Powell Clifford Shedlov Allen Ziemann Precinct 3 — Parkview Villa — 965 40 "' Ave HJ Dan Steiskal AHJ Marna Gomez Dolores Fowler Irene Gerou John Logacz Barbara Miller David Sims Beverly Thompson Dwaine Anderson Precinct 4 — Highland Elementary School —1500 49th Ave HJ Gretchen Gallagher- Weinstein AHJ Joel Andrychowicz Shirley Browning Soundra Burgoyne Lois Burnett Namgyaz Dorjee Karl Haynus Kathleen Johnson Diane Porath Marsha Stroik Shirley Hartley Precinct 5 — First Lutheran Church —1555 40th Ave HJ Joan Kinde AHJ Clara Schmidt Nancy French Debbie Grisco John Krause Lorrie Nalezny Latresia Thompson Daniel Yurik Page 5 of 6 10 Page 6 of 6 Sharon Shedlov Marion Bernard Precinct 6 - Highland Elementary School —1500 49th Ave Michelle Ferreira AHJ Michael McGee Laura Bull Kevin Doty Carol Lawler Barbara Marshall Bruce Shellito Doris Sunheim Precinct 7 — Valley View Elementary School — 800 49th Ave HJ Katheryn Morales AHJ Ann Kronstedt Anne Binczik Bob Carson Carol Felland Art Goedeking Barbara NundahI Ronny Thongthap John Vachuska Fatuma Elmi Precinct 8 - Valley View Elementary School — 800 49" Ave HJ Teresa Carson AHJ Susan Betzold Laurel Best Mary Dowdle Steve Emme Carol Geier Marvin Helm Mary Ann O'Brien Irene Sunt NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Columbia Heights does appoint the afore mentioned as election judges, by precinct, for the Primary Election on August 12, 2014 and the General Election on November 4, 2014 with an hourly compensation of $11.00 for Head Judge, $10.75 for Assistant Head Judge, $10.50 for an Election Judge and $6.75 for student judges. The Cit}' Clerk may designate additional and /or emergency judges, as necessary, Passed this 14h day of July 2014 Um HOUSING & REDEVELOPMENT AUTHORITY MINUTES OF THE MEETING OF APRIL 22, 2014 1. Call to order — The meeting was called to order by Vice Chair Williams at 7:00 pm. 2. Roll Call — Members present: Bruce Nawrocki, Gary Peterson, Donna Schmitt, Bobby Williams, and Rheta Nelson. Members Absent: Tammi Diehm Staff Present: Executive Director -Walt Fehst, Community Development Director -Scott Clark, Assistant Community Development Director - Joseph Hogeboom, and Secretary - Shelley Hanson. CommonBond Staff- Laura Frost and Heidi Mindestrom 3. Pledge of Allegiance — Recited CONSENT AGENDA 4. Approve Minutes of January 28, 2014. 5. Resolution 2014 -06: Approve Financial Reports and Payment of Bills for January, February, and March 2014. Questions from members: Schmitt questioned why there were late fees listed on the General Ledger of January payments for several accounts (Home Depot, Comcast, City of Columbia Heights Water). Frost said she would check with the accountant to see if late fees were indeed paid, and why late fees were incurred. Nawrocki asked about an outstanding check ( #1786) dated back to June 2013 for Johnson. Frost said she would check into that also and report back. Motion by Peterson, seconded by Nawrocki, to approve items on the Consent Agenda as presented. All ayes. MOTIONPASSED. 12 HRA Minutes Page 2 April 22, 2014 HRA RESOLUTION 2014 -06 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR JANUARY, FEBRUARY, AND MARCH, 2014 AND PAYMENT OF BILLS FOR THE MONTHS OF JANUARY, FEBRUARY, AND MARCH 2014 WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of January, February, and March 2014 and the list of bills for the months of January, February, and March 2014 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this 22nd day of April 2014. MOTION BY: Peterson SECONDED BY: Nawrocki AYES: All ayes Chair Attest by: Shelley Hanson, Secretary 13 HRA Minutes Page 3 April 22, 2014 BUSINESS ITEM 6. Report of Management Company Frost told members that we have received $40,000 thus far for the Operational Grant. She expects that we should receive additional funds next quarter. According to the HUD site the potential amount of the 2014 Capital Grant is approximately $85,000 but it has not been released yet. Clark reminded members that if the closing takes place in early 2015, these funds will need to be used on the projects Aeon has determined necessary according with their improvement schedule. Clark then informed the members of the timeline for the projects taking place over the next month or two. He said Aeon will be on site overseeing the projects in conjunction with CommonBond. Frost then told members that the vacancy issue is improving now that the weather has improved. She said they have put up new signage again, they have two open houses planned on May 18th and 28th, they are hosting a senior tour on May 12th, and are getting social service referrals. Frost stated they were listing the vacancies on Apartment.com, but have cancelled that as no interest was coming from that site. She told members that there are currently two vacancies in the North building -one will be filled May 2nd and the other on June 1St. In the South building, three will be filled in April, one in May, and two others are pending approval, which will leave 4 units still available. Nawrocki still felt this rate of vacancy is unacceptable. Schmitt thought there had been big improvements made with filling the vacancies as noted above, and appreciated management's efforts. 7. Resident Council Minutes Shirley Benitez reviewed the minutes of the Resident Council for the Board. She noted who the floor representatives are for the neighborhood watch group they created within their building. Williams thanked the Resident Council for supplying this information to the Board and for keeping them abreast of what is happening in the building. 8. Citizens Forum Lyn Miner said now that the weather has improved and residents are starting to open their windows, it gets noisy for those on the east side of the building. The voices and the smoke both carry to units above the entry and smoking shelter. She suggested that radios be banned or that headphones be required. She urged residents to speak softly, and that smoking only take place in the shelter, not at the picnic table. She said it especially becomes an issue at night or on weekends when someone plays their car radio. 14 HRA Minutes Page 4 April 22, 2014 Frost asked if it would help to post a sign noting quiet time between the hours of 10 pm and 8 am. Mindestrom reminded residents to report loud noise to management so they can address it with the proper parties. Peterson agreed with management to post signage reminding residents to be considerate with use of radios and other noise that affect residents especially during certain hours. 9. Resolution 2014 -07: Aeon Purchase Agreement Extension Clark stated that on August 27, 2012 the Housing and Redevelopment Authority (HRA) approved a Purchase Agreement with Aeon for the sale of Parkview Villa North and South. Based on terms of that Agreement the termination date, including Buyer extension provisions, ends on April 30, 2014. The attached resolution extends the Purchase Agreement, as written until the end of April 2015. This amended Agreement is written without any substantive changes to the original since it is understood, and written within the original Agreement, that major changes will occur once a final deal is agreed to with the Department of Housing and Urban Department. The economic structure between Aeon and the HRA will be driven by the ultimate contract rent allowance for the North building, which in turn, will determine key financial determinations such as the price for the South building, rehabilitation amounts, etc. The primary reason that the Agreement needs to be addressed now, and not have a period of time where there is no official contract in- place, stems from the fact that Aeon will need to extend their HOME fund appropriations from the MHFA, and an in -place and continuous signed Agreement is critical. Clark said that additional amendments will be considered in the coming months, but recommends extension of the present contract as presented. He went on to update the members on the current status of the tentative verbal agreement they have reached with HUD. HUD has agreed to a rent structure that will be substantially lower than originally anticipated by Aeon. There are a lot of different components to the agreement, but we could potentially close on the sale by February or March 2015. Once the agreement is on paper, Aeon will need to complete their financing package that has been on hold during the stalled negotiations with HUD. Due to the much lower than expected rent structures, the south building may not produce the equity the city had originally hoped for. HUD doesn't care about the south building or how it affects the overall bottom line of the total sale. They are looking at the north building only and the anticipated rents have dropped from the originally requested amount of $790 down to $640. This means there is less operating income which will affect Aeon's financing requirements. Clark explained that instead of getting the sales proceeds of the south building immediately that the HRA may have to take a Seller's Finance Note. He said one way to payback a portion of the note would be to extend the antenna lease to allow the City to recapture funds for a period of 10 or 15 years in addition to negotiating for some cash flow proceeds. Clark also said that currently taxes on this site are paid under the PILOT program. Once the sale takes place, the City would get significantly more tax dollars than the current program generates. Clark said these are items that will have to be negotiated in the coming months in order to make the sale go through based on what HUD has agreed to. 15 HRA Minutes Page 5 April 22, 2014 Questions from members: Nawrocki said this is going backwards and he is not in favor of losing more money in this transaction. Clark admitted there is probably less money in the deal now, but also reminded Mr. Nawrocki that the top two priorities of the Board when the decision was made to sell Parkview was to ensure that we kept affordable public housing for the residents and to provide better services to the people that live there. Everyone knew that the monetary gain in this project may not meet the expectations that some hoped for. Motion by Peterson, seconded by Schmitt, to waive the reading of Resolution 2014 -07, there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Peterson, seconded by Schmitt, to adopt Resolution 2014 -07, being a Resolution Approving First Amendment to Purchase Agreement, Dated April 22, 2014, For the Sale of Parkview Villa and South to Aeon. All ayes. MOTIONPASSED. HRA RESOLUTION 2014 -07 COLUMBA HEIGHTS HOUSING AND REDEVLOPMENT AUTHORITY APPROVING FIRST AMENDMENT TO PURCHASE AGREEMENT, DATED APRIL 22, 2014 FOR THE SALE OF PARKVIEW VILLA NORTH AND SOUTH WHEREAS, the City of Columbia Heights Housing and Redevelopment Authority (HRA) has expressed a desire to sell Parkview Villa North and South, and WHEREAS, after a long search and an interview process the HRA identified Aeon, a major regional low and moderate income housing provider, as a potential Buyer, and WHEREAS, on April 16, 2011 the HRA approved a memorandum of understanding with Aeon that established the goals of the sale, and WHEREAS, to date Aeon has committed themselves to the sale of Parkview Villa through work including complete building analysis, grant applications, funding strategies, submittal of the Public Housing Agency dissolution application, resident meetings and a variety of other tasks, and WHEREAS, this work has been done in conjunction with the HRA staff and the HRA board itself, and WHEREAS, on August 27, 2012 the Housing and Redevelopment Authority approved and entered into a purchase agreement with Aeon, and WHEREAS, that Agreement has been formally extended by Aeon until April 30, 2014, and WHEREAS, all parties have acted in good faith and a need arises to extend the original Agreement until April 30, 2015. NOW THEREFORE BE IT RESOLVED: The Housing and Redevelopment Authority Approves First Amendment to Purchase Agreement, Dated April 22, 2014, For the Sale of Parkview Villa North and South Passed this 22 °a day of April 2014 Motion by: Peterson Second by: Schmitt Roll Call: All ayes Tammera Diehm, Chair Shelley Hanson, Secretary 16 HRA Minutes Page 6 April 22, 2014 Administrative Update Clark told members that at the next EDA meeting the members will be discussing the housing project for the Office Building. Staff was informed about 3 hours prior to this meeting that the developer would be bringing a plan for consideration for floors 2 -6. Clark said it may be a complicated proposal, but staff hasn't seen the formal submittal yet. He said that NE Bank would remain on site as part of the plan. Clark stated that this was his last HRA meeting. He thanked the Board and the residents for their support and friendship over his tenure with the City. He told the residents that he has been impressed with the fact that they have created a nice family atmosphere at Parkview Villa and that they are concerned with what happens in their home. Clark then introduced Joe Hogeboom as the new Director. Shirley Benitz thanked Scott for his hard work with Aeon and for keeping the residents in the loop during the whole process and for listening to resident's concerns over the last 6 years. His support has been appreciated. Williams stated the next regular meeting is scheduled for Tuesday, July 22, 2014, at Parkview Villa. The meeting was adjourned at 7:50pm. Respectfully submitted, Shelley Hanson Secretary 17 CITY COUNCIL LETTER Meeting of July 28, 2014 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: APPROVAL ITEM: Rental Housing BY: Gary Gorman BY: Licenses✓' NO: DATE: July 18, 2014 DATE: Approval of attached list of rental housing applications. RECOMMENDED MOTION: Move to approve the items listed for rental housing license applications for July 28, 2014 in that they have met the requirements of the Property Maintenance Code. COUNCIL ACTION: 18 Print Rental Licenses to approve COLUMBIA HEIGHTS by CC 2014 FIRE DEPARTMENT ZMSJPBDTZDM DIVFZBZDM 825 41st Avenue NE • Columbia Heights, MN 55421. Inspections 763 - 706 -8156. Fax 763 - 706 -8151. fireinspections @ci.columbia - heights.mn.us 10006 4105 4TH ST Havisto, Todd F13392 5458 Orchard Ave. N. $ 150.00 Crystal, MN 55429 10013 508 40TH AVE Omar, Rashid F13639 5 W Franklin Avenue $ 150.00 Minneapolis, MN 55404 10032 4249 STINSON BLVD Brannon, Scott F13690 1315 W Larpenteur Ave Suite D $ 150.00 Roseville, MN 55113 10036 -RY 524 HUSET PKWY Simanovsky, Anna F13655 524 NE HUSET PKY $ 150.00 Columbia Heights, MN 55421 10037 1310 BUCHANAN PL Pham, Kim F13607 3545 Keystone Loop $ 150.00 Discovery Bay, CA 94505 10038 838 41ST AVE Bestland, Allen F13474 9893 Redwood St NW $ 150.00 Coon Rapids, MN 55433 10054 3820 TYLER ST MDC 2000 F13549 1845 Stinson Parkway $ 150.00 Minneapolis, MN 55418 10060 3913 ARTHUR ST Sentyrz Jr., Walter F13656C 1612 2nd Street N.E. $ 150.00 Minneapolis, MN 55413 -1138 10066 3971 JOHNSON ST Engles, Justin F13673 3971 Johnson St $ 150.00 Columbia Heights, MN 55421 10068 567 37TH AVE Hackett, Daniel F13416 7456 Groveland Road $ 150.00 Mounds View, MN 55112 10086 3807 MAIN ST Halleckson, Jamie F13572 1327 Ingerson RD $ 150.00 Arden Hills, MN 55112 10088 1319 43RD AVE Hetland, Jason F13558 5729 Juneau Lane $ 150.00 Plymouth, MN 55446 07/18/2014 13:17 19 Page 1 Print Rental Licenses to approve COLUMBIA HEIGHTS by °�2 014 FIRE DEPARTMENT zMai"SGT Z QH D I1 X e i QH 825 41st Avenue NE a Columbia Heights, MN 55421 • Inspections 763 - 706 -8156 • Fax 763 - 706 -8151 a fireinspections @ci.columbia - heights.mn.us 10090 4212 ARTHUR ST Trampe, Brandon F13606 3727 Harwick PI $ 150.00 Charlotte, NC 28211 10097 4917 UNIVERSITY AVE Zhou, Chen F13477 6293 Peony Lane $ 150.00 Maple Grove, MN 55311 10107 3720 POLK ST Yulme, Wangdu F13704 1310 Rice Creek Road $ 150.00 Fridley, MN 55432 10117 4347 MAIN ST Vagts, Wayne F13571 1055 Magnolia Ln N $ 150.00 Plymouth, MN 55441 10119 -RY 337 JOLLY LN Rasmussen, Christopher F13501 5903 Osage Street $ 150.00 Berwyn Heights, MD 20740 10121 4000 2ND ST Marquette, Joel F13226 4300 Reservoir Blvd $ 150.00 Columbia Heights, MN 55421 10126 -303 101141ST AVE Sauers, Deloris F13552 17135 705th Ave $ 150.00 Dassel, MN 55325 10144 260 MAUREEN LN Kerns, David and Kim F13274 231 Ability Point Court $ 150.00 Henderson, NV 89012 10149 5056 WASHINGTON ST Koch, Kenneth F13620 4042 Arthur Street N.E. $ 150.00 Minneapolis, MN 55421 10169 4115 5TH ST Deprey, Andrea F13681 3149 Shady Cove Point NW $ 150.00 Prior Lake, MN 55372 10170 4407 MADISON ST RHA 3, LLC F13697 3505 Koger Blvd #400 $ 150.00 Duluth, GA 30096 10183 4452 4TH ST Johnson, Joy F13527 12096 Dogwood St. N.W. $ 150.00 Coon Rapids, MN 55448 07/18/2014 13:17 20 Page 2 Print Rental Licenses to approve COLUMBIA HEIGH TS by CC 2 °14 FIRE D E F A R T M E N T IjwsPiffC7IOw CIYISIOW 825 41st Avenue NE . Columbia Heights, MN 55421 « Inspections 763 -706 - 8156. Fax 763 - 706 -8151. fireinspections @ci.columbia - heights.mn.us 10189 4807 JEFFERSON ST Yard, Joe F13590 8181 East Fish Lake Road $ 150.00 Maple Grove, MN 55311 10203 4136 MADISON ST Mulfinger, Jeffrey F13676 323 Monroe Ave S. $ 150.00 Hopkins, MN 55343 10213 3806 JACKSON ST 3806 Jackson Street NE LLC F13636 3321 Belden Drive N.E. $ 150.00 St. Anthony, MN 55418 10226 4356 QUINCY ST Wiedow, Jocelyn F13325 14175 54th St N $ 150.00 Oak Park Heights, MN 55082 10235 4257 VAN BUREN ST Bruegger, Armin F13586 4244 Monroe St $ 150.00 Columbia Heights, MN 55421 10251 4104 7TH ST Dahl, Ryan F13569 3939 Quincy Street N. E. $ 150.00 Columbia Heights, MN 55421 10254 955 43RD AVE Heinezmann, Doug F13615 7833 Penn Avenue N. $ 150.00 Brooklyn Park, MN 55444 10257 4050 5TH ST RHA 3, LLC F13672 3505 Koger Blvd #400 $ 150.00 Duluth, GA 30096 10262 4116 5TH ST Cashman, Michael F13680 730 Stinson Blvd #523 $ 150.00 Minneapolis, MN 55413 10263 4243 MAIN ST Cooper, Kevin F13563 5897 Washington Street $ 150.00 Fridley, MN 55432 10266 4323 WASHINGTON ST MNSF Minneapolis 2 LLC F13702 4064 Colony Rd #420 $ 150.00 Charlotte, NC 28211 10269 3920POLKST Crouch, JoAnne F13301 2915 Collins Avenue $ 150.00 Silver Springs, MD 20902 07/18/2014 13:17 21 Page 3 Print Rental Licenses to approve COLUMBIA HEIGHTS by 2 014 FIRE DEPARTMENT rMIEZZECTra Z7r%rr810jW 825 41st Avenue NE . Columbia Heights, MN 55421 • Inspections 763 - 706 -8156. Fax 763- 706 -8151 • fireinspections @ci.columbia- heights.mn.us 10273 1061 POLK PL Vangsgard, Joel F13700 F13438 1061 Polk PI $ 150.00 5614 Twin Lake Terrace Columbia Heights, MN 55421 10276 4629 6TH ST Kirschman, Justin F13694 10325 5230 Buchanan St $ 150.00 F13594 Fridley, MN 55421 10292 4138 QUINCY ST Esso Properties LLC F13433A 3328 E Lake St $ 150.00 10342 Minneapolis, MN 55406 Deiman, Jason 10295 4345 5TH ST Ortiz, Jose F13509 1120 N 80th St 2318 3rd Street NE $ 150.00 Minneapolis, MN 55418 10310 4118 7TH ST Le, Hau F13469 10104 Welcome Avenue N. $ 150.00 Brooklyn Park, MN 55443 10311 301 KATHY LN Bajracharya, Sabin F13472 301 Kathy Ln $ 150.00 Columbia Heights, MN 55421 10316 4913 6TH ST Rodrigue, Neil F13507 3335 Pierce St NE $ 150.00 Minneapolis, MN 55418 10323 3708 JACKSON ST Driver, Ken F13438 5614 Twin Lake Terrace $ 150.00 Crystal, MN 55429 10325 4310 JEFFERSON ST Hardy, Tim F13594 1931 29th Avenue. NW $ 150.00 New Brighton, MN 55112 10342 3800 VAN BUREN ST Deiman, Jason F13617 1120 N 80th St $ 150.00 Seattle, WA 98103 10343 4800 5TH ST Hardy, Adam F13540 4305 Monroe Street NE $ 150.00 Columbia Heights, MN 55421 10362 4601 CHATHAM RD 07/18/2014 13:17 Grier, Tori F13652 1343 Horseshoe Ct. $ 150.00 White Bear Township, MN 55110 22 Page 4 Print Rental Licenses to approve COLUMBIA HEIG HTS by 0 2014 FIRE DEFARTMEHT 825 41st Avenue NE . Columbia Heights, MN 55421 . Inspections 763 - 706 -8156 • Fax 763 - 706 -8151 s fireinspections @ci.columbia - heights.mn.us 10371 3838 VAN BUREN ST Yellow Tree, LLC F13394 4557 Park Avenue S $ 150.00 Minneapolis, MN 55407 10374 4249 MAIN ST Ali, Mir F13260A 2330 45th Avenue NE $ 150.00 Columbia Heights, MN 55421 10375 4332 6TH ST Kieler Construction & Holdings LLC F13201 3600 Holly Lane #10 $ 150.00 Plymouth, MN 55447 10376 4260 MCLEOD ST Suhyoun, Kouzhaya F13550 9148 Edison St NE $ 150.00 Blaine, MN 55449 10388 1813 43RD AVE Skull, Michelle F13616 920 92nd Ave NE $ 150.00 Blaine, MN 55434 10390 4917 6TH ST Richards, Joshua F13367 309 7th Ave. SE $ 150.00 Osseo, MN 55369 10393 1205 44 1/2 AVE Jelle, Christa F13692 145 Connecticut Ave $ 150.00 Pittsfield, MA 01201 10404 4531 HEIGHTS DR Fidelity Property Management, LLC F13513 251 W Lafayette Rd $ 150.00 St Paul, MN 55107 10408 3962 VAN BUREN ST Invitation Homes F13564 1270 Eagan Industrial Rd #160 $ 150.00 Eagan, MN 55121 10417 3919 TYLER ST Hersey, Matthew F13652A 2515 Old Lebanon Rd #A $ 150.00 Campbellsville, KY 42718 10421 3909 HAYES ST IH2 Property Illinois, LP F13647 1270 Eagan Industrial Rd #160 $ 150.00 Eagan, MN 55121 10502 3928 TYLER ST Anoka County Community Action Program F13657A 1201 89th Avenue NE #345 $ 150.00 Blaine, MN 55434 07/18/2014 13:17 23 Page 5 Print Rental Licenses to approve COLUMBIA HEIG HTS by 2 014 FIRE DEPARTMENT l MSPECT I OW D I V'l S I CH 825 41st Avenue NE . Columbia Heights, MN 55421 • Inspections 763 - 706 -8156. Fax 763 - 706 -8151 a fireinspections @ci.columbia- heights.mn.us 12007 4534 WASHINGTON ST Brubaker, Karl F13678 4536 WASHINGTON ST NE $ 150.00 Columbia Heights, MN 55421 12009_FCC 1272 CIRCLE TER BLVD Ahmed, Sarfaraz (Haji) F13641 1274 CIRCLE TERRACE BLVD NE $ 150.00 Columbia Heights, MN 55421 12017 3940 JOHNSON ST Pasang, Pasang F13613 3940 Johnson St NE $ 150.00 Columbia Heights, MN 55421 12027 4600 FILLMORE ST Halek, Jane F13214 4602 Fillmore Street $ 150.00 Columbia Heights, MN 55421 12093 4524 FILLMORE ST Reed, Barbara F13602 4524 Fillmore Street $ 150.00 Columbia Heights, MN 55421 12118 648 47 1/2 AVE Osman, Moonir F13686 648 47 1/2 Ave $ 150.00 Columbia Heights, MN 55421 12120 1035 POLK PL Koponen, Robert & Susan F13592 1035 Polk Place $ 150.00 Columbia Heights, MN 55421 12161 4525 TAYLOR ST Langie, Dorothy F13544 4525 Taylor Street NE $ 150.00 Columbia Heights, MN 55421 12162 4301 UNIVERSITY AVE Hoefs, Kathryn F13519 4301 University $ 150.00 Columbia Heights, MN 55421 12219 -NC 4201 6TH ST Runke, Cheri F13618 6901 147th Ave NW $ 150.00 Anoka, MN 55303 12221 4433 MAIN ST Field, William F13561 4435 Main Street $ 150.00 Columbia Heights, MN 55421 15001 4328 5TH ST Mueller, Glen FE- 4328 -14 8671 Jewel Lane S $ 150.00 Cottage Grove, MN 55016 07/18/2014 13:17 24 Page 6 Print Rental Licenses to approve .M. COLUMBIA HEIOH TS by CC 2014 FIRE DEPARTMENT !N!rjwsPzcrzcym j7rvrIsIcm 825 41st Avenue NE a Columbia Heights, MN 55421 • Inspections 763 - 706 -8156 E Fax 763 - 706 -8151 • fireinspections @ci.columbia- heights.mn.us 20003 4029 2ND ST Bui, Thomas F13415 5473 Adams St $ 150.00 Moundsview, MN 55112 20005 4126 MADISON ST Wahl, Doug F13434 F13285 1845 Stinson Pkwy #212 $ 150.00 1202 Hathaway Lane NE Minneapolis, MN 55418 20015 1725 37TH AVE Abboud Abboud F13646 20037 2520 Douglas Dr N $ 150.00 F13604 Golden Valley, MN 55422 20016 3976 VAN BUREN ST Clem, Bryan F13395 4436 Manchester Lane $ 150.00 20044 Mound, MN 55364 Matthes, Edwin 20021 1154 CHEERY LN Lewis, Mark F13640 545 54th Avenue 3700 Vinewood Lane $ 150.00 Plymouth, MN 55441 20024 1266 CIRCLE TER BLVD Gutman, Sheila F13428 4054 Birch Knoll Drive $ 150.00 White Bear Lake, MN 55110 20030 3822 3RD ST 011estad, Eric F13516 9298 Central Ave NE $ 150.00 Blaine, MN 55434 20032 4724 6TH ST Vanderheyden, Michael F13388 8400 Adair Avenue $ 150.00 Brooklyn Park, MN 55443 20036 4317 3RD ST Hassan, Diaa F13285 1202 Hathaway Lane NE $ 150.00 Fridley, MN 55432 20037 654 47 1/2 AVE Jeung, Warren F13604 20148 Calgary Trail $ 150.00 Farmington, MN 55024 20044 5229 7TH ST Matthes, Edwin F13334 545 54th Avenue $ 150.00 Fridley, MN 55421 -1246 20045 4651 TAYLOR ST KSR Investments, LLC F13483 7260 University Avenue Suite 340 $ 150.00 Fridley, MN 55432 07/18/2014 13:17 25 Page 7 Print Rental Licenses to approve COLUMBIA HEIGHTS by °C °s4 FIRE DEFARTMEHT 1V11)ZW8jPffG7ZDM DIYISIDH 825 41st Avenue NE . Columbia Heights, MN 55421 . Inspections 763 - 706 -8156 a Fax 763- 706 -8151 . fireinspections @ci.columbia- heights.mn.us 20065 4657 WASHINGTON ST Bui, Thomas F13403 5473 Adams Street $ 150.00 Mounds View, MN 55112 20067 -NC 1411 37TH AVE Thorp, Willard F13553 337 Chestnut Street East $ 150.00 South St. Paul, MN 55075 20068 4919 JACKSON ST Jeung, Warren F13603 20148 Calgary Trail $ 150.00 Farmington, MN 55024 20073 4529 TAYLOR ST Van Blaricom, Stanley F13610B 118 Balsam Lane N. $ 150.00 Plymouth, MN 55441 20089 1211 CHEERYLN Chen,Jenn -Yuan F13551 6601 Sherman Lake Road $ 150.00 Lino Lakes, MN 55038 20094 4357 WASHINGTON ST Maciaszek, Rose F13457A 2882 Rice Creek Terrace $ 150.00 New Brighton, MN 55112 20096 1201 37TH AVE Rifai, Samiha F13596 608 37th Ave NE $ 150.00 Minneapolis, MN 55421 20098 1137 37TH AVE Rifai, Samiha F13596B 608 37th Ave NE $ 150.00 Minneapolis, MN 55421 20099 1065 POLK PL Harris, Jay F13546 16600 86th Ave. N. $ 150.00 Maple Grove, MN 55311 20102 1100 39TH AVE Efterfeld, Steven F13481 25134 173RD ST $ 150.00 Pierz, MN 56364 20109 4333 WASHINGTON ST Fairfield Investments Inc F13248 9637 Anderson Lakes Pkwy #324 $ 150.00 Eden Prairie, MN 55344 20117 1214 45 112 AVE Luu -Wang, Ping F13614 6239 4th Avenue S. $ 150.00 Richfield, MN 55423 07/18/2014 13:17 26 Page 8 Print Rental Licenses to approve COLUMBIA HEIGHTS by 2 014 FIRE DEPARTMENT ZN8PEGTzQILL' DlYIBlGJW 825 41st Avenue NE . Columbia Heights, MN 55421 • Inspections 763- 706 -8156. Fax 763 - 706 -8151 a fireinspections @ci.columbia- heights.mn.us 20118 1300 45 1/2 AVE Ringate, Allen F13643 4490 Comstock Lane N. $ 150.00 Plymouth, MN 55446 20120 679 46TH AVE SAR Investments, LLC F13359 7260 University Avenue NE #340 $ 150.00 Fridley, MN 55432 20125 3726 PIERCE ST Fisher, Carolyn F13645 413 5th ST NW $ 150.00 St Michael, MN 55376 -1041 20126 1141 CHEERY LN Jamal, Khalid F13585 5190 Buchanan St NE $ 150.00 Fridley, MN 55421 20132 1355 CIRCLE TER BLVD Oelrich, Ronald & Heidi F13591 13803 193rd Cir NW $ 150.00 Elk River, MN 55330 20140 5043 JACKSON ST Moseychuk, Alexander F13576 1033 44 -1/2 Avenue $ 150.00 Columbia Heights, MN 55421 20149 4519 TAYLOR ST American Medical Research, Inc. F13587 105 Lakeland Shores Road $ 150.00 Lakeland, MN 55043 20155 4624 WASHINGTON ST Cole, Barry F13378 3748 Edith Patch Drive $ 150.00 Anoka, MN 55303 20160 5101 WASHINGTON ST Haggerty, Mike F13302 3201 26th Avenue N $ 150.00 Golden Valley, MN 55422 20175 4144 QUINCY ST Titlope, Sule F13659 3832 3rd Street NE $ 150.00 Columbia Heights, MN 55421 20182 4515 FILLMORE ST Mujir, Ibrahim F13533 15200 Elm Rd $ 150.00 Maple Grove, MN 55311 20185 4641 TAYLOR ST Schavee, David F13665 39 Pheasant Ln $ 150.00 North Oaks, MN 55127 07/18/2014 13:17 27 Page 9 Print Rental Licenses to approve COLUMBIA HEIGHTS by °� 2 °z4 FIRE DEPARTMENT 1R)ZX8jPjffCTz0w D I 1 Z S l Gjw 825 41st Avenue NE . Columbia Heights, MN 55421 . Inspections 763- 706 -8156 s Fax 763 - 706 -8151. fireinspections @ci.columbia- heights.mn.us 20191 208 42ND AVE Cintron, Reinaldo F13417 4351 Parklawn Ave #108E $ 150.00 Edina, MN 55435 20192 607 38TH AVE Dierking, Justin F13482 11430 Kenyon Ct NE $ 150.00 Blaine, MN 55449 20196 4532 FILLMORE ST Tohey, Joseph F13695 544 Summit Street N.E. $ 150.00 Columbia Heights, MN 55421 20206 4912 TYLER ST Sanford, Ron F13650 386 Lancasater Lane $ 150.00 Champlin, MN 55316 20214 4637 PIERCE ST South Cross Market Inc. F13441 1500 Southcross Drive West $ 150.00 Burnsville, MN 55306 20222 4343 2ND ST Grace & Truth Chapel F13408 200 44th Avenue $ 150.00 Columbia Heights, MN 55421 20228 4228 MADISON ST Schaff, Nelia F13609 1551 Woodside CT $ 150.00 Fridley, MN 55432 20236 1140 45TH AVE Anderson, Jason F13670 3927 Sheridan Ave S $ 150.00 Minneapolis, MN 55410 20238 3930 JOHNSON ST Koponen, Robert F13593 1035 Polk Place $ 150.00 Columbia Heights, MN 55421 20250 976 44 1/2 AVE Lund, James F13648 14035 Hillsboro Court $ 150.00 Savage, MN 55378 20280 3719 PIERCE ST Melberg, Dale F13595 12644 Anchor Point Road $ 150.00 Crosslake, MN 56442 20283 3801 PIERCE ST Rifai, Samiha F13596A 608 37th Ave NE $ 150.00 Minneapolis, MN 55421 07/18/2014 13;17 28 Page 10 Print Rental Licenses to approve COLUMBIA H EIGHTS by CC 2014 : FIRE D EPARTMENT 1M63PjffCTz0W DIYISZQIC 825 41st Avenue NE a Columbia Heights, MN 55421. Inspections 763 - 706 -8156. Fax 763 - 706 -8151. fireinspections @ci.columbia - heights.mn.us 20315 1087 POLK CIR Larson, Larry F13663 1951 14th Street NW $ 150.00 New Brighton, MN 55112 20318 1069 POLK PL Rifai, Samiha F13596D 608 37th Ave NE $ 150.00 Minneapolis, MN 55421 20381 3713 BUCHANAN ST Peterson, Gary F13608 3712 Lincoln Street NE $ 150.00 Columbia Heights, MN 55421 20409 -NC 4161 TYLER ST Stauch, Audrey F13674 1155 Khyber Lane N.E. $ 150.00 Columbia Heights, MN 55421 20500 4641 POLK ST Anoka County Community Action Program F13657B 1201 89th Avenue NE #345 $ 150.00 Blaine, MN 55434 30003 1675 44TH AVE Crest View Corporation F13601 4444 Reservoir Blvd. N.E.Attn: Melissa Woosley $ 530.00 Columbia Heights, MN 55421 30017 4050 4TH ST Lynde Investment Company, LLP F135561 PO Box 16501 $ 248.00 Minneapolis, MN 55416 30019 4060 4TH ST Lynde Investment Company, LLP F13556H PO Box 16501 $ 248.00 Minneapolis, MN 55416 30021 4120 4TH ST Lynde Investment Company, LLP F13556 PO Box 16501 $ 356.00 Minneapolis, MN 55416 30027 4100 4TH ST Lynde Investment Company, LLP F13556G PO Box 16501 $ 248.00 Minneapolis, MN 55416 30043 4200 3RD ST Parkview LLC F13347 5055 Johnson Street NE $ 356.00 Columbia Heights, MN 55421 30051 97043 112 AVE Gulland, Bernard F13660 5016 Aldrich Avenue S. $ 266.00 Minneapolis, MN 55419 07/18/2014 13:17 29 Page 11 Print Rental Licenses to approve 41 COLUMBIA HEIGHTS by CC 2014 FIRE DEFARTMEKT 825 41st Avenue NE . Columbia Heights, MN 55421 . Inspections 763 - 706 -8156 • Fax 763 - 706 -8151 a fireinspections @ci.columbia- heights.mn.us 30060 4225 CENTRAL AVE Elizabeth E. Ramsey Roth IRA LLC 4111 Paddock Ln Excelsior, MN 55331 F13502 $ 211.00 30063 3849 EDGEMOOR PL Valtierrez, Mario F13430 18932 Dunbury Avenue $ 160.00 Farmington, MN 55024 $ 188.00 30064 3853 EDGEMOOR PL Prokopiuk, Michael F13366 3130 Buchanan Street $ 160.00 Minneapolis, MN 55418 4544 MADISON ST 30068 3855 JACKSON ST Mikre, Samuel F13612 55 Heller Way $ 188.00 Upper Montclair, NJ 07043 30075 4544 MADISON ST Smith, Wilton F13396 1153 South Lee Street #152 $ 160.00 Des Plaines, IL 60016 -6516 30079 529 MILL ST CPG Enterprises, F13565 233 W. Grandview Avenue $ 211.00 Roseville, MN 55113 30096 1000 PETERS PL KSR Investements, LLC F13350 7260 University Ave. Suite #340 $ 356.00 Minneapolis, MN 55432 30103 4557 MADISON ST Hassan, Mohamed F13283 1461 Coneflower Lane $ 160.00 Shakopee, MN 55379 -5802 30132 970 44TH AVE Sekizovic, Muamer F13580 PO Box 21314 $ 160.00 Columbia Heights, MN 55421 30145 4433 UNIVERSITY AVE Lynde Investment Company, LLP F13556B PO Box 16501 $ 248.00 Minneapolis, MN 55416 30150 4707 UNIVERSITY AVE Lynde Investment Company, LLP F13556C PO Box 16501 $ 248.00 Minneapolis, MN 55416 30152 4229 CENTRAL AVE Elizabeth E. Ramsey Roth IRA LLC F13435 4111 Paddock LN. $ 234.00 Excelsior, MN 55331 07/18/2014 13:17 30 Page 12 Print Rental Licenses to approve COLUMBIA HEIGHTS by CC 2014 FIRE DEFARTMEHT tMeyEU r z CTK D I Yt S l DM 825 41st Avenue NE . Columbia Heights, MN 55421 . Inspections 763 - 706 -8156 • Fax 763 - 706 -8151 • fireinspections @ci.columbia - heights.mn.us 30161 4546 TYLER ST Yi, Myong F13452 824 E. 7th ST. $ 234.00 St. Paul, MN 55106 30162 4556 TYLER ST Larson, Daniel F13343 14405 Aberdeen Street NE $ 234.00 Ham Lake, MN 55304 30163 98143 1/2 AVE Khan, Shah F13671 12145 7th St N.E. $ 160.00 Blaine, MN 55434 30180 4715 UNIVERSITY AVE Lynde Investment Company, LLP F13556D PO Box 16501 $ 248.00 Minneapolis, MN 55416 30182 5121 UNIVERSITY AVE Lynde Investment Company, LLP F13556J PO Box 16501 $ 248.00 Minneapolis, MN 55416 30184 5131 UNIVERSITY AVE Lynde Investment Company, LLP F13556K PO Box 16501 $ 248.00 Minneapolis, MN 55416 30186 5141 UNIVERSITY AVE Lynde Investment Company F13556A PO Box 16501 $ 211.00 Minneapolis, MN 55416 34001 4635 UNIVERSITY AVE Sekizovic, Muamer F13580A PO Box 21314 $ 150.00 Columbia Heights, MN 55421 34002 -NC 4655 5TH ST C.H. Properties F13463 6260 Norwood Lane $ 150.00 Maple Grove, MN 55369 34002 -NC 4655 5TH ST Cadwallader, Jake F13463 6260 Norwood Lane $ 150.00 Maple Grove, MN 55369 34009 -NC 1331 42ND AVE Nawrocki, Dale F13537 173 Hartman Circle $ 150.00 Fridley, MN 55432 Total # of Licenses: 155 07/18/2014 13:17 31 Page 13 CITY COUNCIL LETTER Meeting of July 28, 2014 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: APPROVAL ITEM: REISSUE RENTAL BY: Gary Gorman BY LICENSE NO: DATE: July 21, 2014 DATE: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against the following properties for failure to meet the requirements of the Property Maintenance Codes has been resolved. RECOMMENDED MOTION: Move to issue a rental- housing license to John Tomas to operate the rental property located at 3700 Van Buren Street N.E. in that the provisions of the Property Maintenance Code have been complied with. COUNCIL ACTION: 32 COLUMBIA HEIGHTS CITY COUNCIL LETTER Meetinv of Tnly ?R 9014 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: Community Development APPROVAL ITEM: Approve Demolition Contract for 1301 -1303 Circle Terrace Blvd. NE BY: Joe Hogeboom BY DATE: July 21, 2014 BACKGROUND: In January, 2014, the City Council authorized the purchase of the property located at 1301 -1303 Circle Terrace Blvd. NE. At the time, it was explained that it would be beneficial to acquire this property due to its location between a Scattered Site Housing lot and a City Play Lot. The intent is to consolidate the property with the Play Lot property, and possibility construct a multi -use recreation/public meeting building in the future. In the meantime, it is critical that the existing structure be removed. It is vacant, blighted, and poses a safety risk to the neighborhood. Upon investigation, it was discovered that the existing home contains large amounts of asbestos. Only two demolition companies also provide asbestos abatement services, which must be performed prior to demolition activities. The City has received two bids for this project. The low bid is for the amount of $19,310. The contractor, Lindstrom Environmental, Inc., is recommended by the City's environmental consultant. If approved, asbestos abatement and demolition activities would commence on August 4. RECOMMENDATION: Staff recommends approval of Resolution 2014 -55, the execution of a contract for the removal of the structure located at 1301 -1303 Circle Terrace Blvd. NE. RECOMMENDED MOTIONS: Motion: Move to waive the reading of Resolution No. 2014 -55 there being ample copies available to the public. Motion: Move to adopt Resolution No. 2014 -55 being a resolution approving the execution of a contract for the removal of the structure located at 1301 -1303 Circle Terrace Blvd. NE. Attachments: Location Map, Resolution 2014 -55 COUNCIL ACTION: 33 CITY OF COLUMBIA HEIGHTS, MINNESOTA RESOLUTION NO. 2014-55 RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT FOR REMOVAL OF THE STRUCTURE LOCATED AT 1301 -1303 CIRCLE TERRACE BLVD BE IT RESOLVED By the City Council (the "Council ") of the City of Columbia Heights, Minnesota (the "City') as follows: Section 1. Recitals. 1.01. The Columbia Heights Economic Development Authority (the "Authority') administers the Downtown CBD Redevelopment Project (the "Project ") within the City, which was established under Minnesota Statutes, Sections 469.001 to 469.047 (the "HRA Act "). 1.02. The Authority has undertaken a program to acquire homes in the Project in order to address foreclosure problems and remediate and prevent the emergence of blight. 1.03. The City, as a state public body under Section 469.041 of the BRA Act, is authorized to make contributions to the Project. 1.04. In order to acquire certain properties in a timely fashion, the City has determined to assist with such acquisitions by negotiating with sellers and entering into purchase agreements on behalf of the Authority. 1.05. The City Council authorized purchase of real property located at 1301 -1303 Circle Terrace Boulevard Northeast and legally described as follows: Lot 10, Block 1, Circle Terrace Second Addition (the "Property "), on January 9, 2014. 1.06. The City intends to demolish the existing structure, which was found to contain large amounts of asbestos, and consolidate the Property with the adjacent parkland. 1.07. Lindstrom Environmental, Inc. has prepared a proposal to provide asbestos abatement services, as well as to demolish the existing structure, subject to standard terms and conditions. Section 2. Approval and Assignment. 2.01. The Contract with Lindstrom Environmental, Inc. for the demolition of the structure located at the subject Property is hereby approved. City staff and officials are authorized and directed to take all such other actions to complete the purchase of the Property, including without limitation execution of all documents and agreements related to such transaction. 1 34 Passed this 28h day of July, 2014 Offered by: Second by: Roll Call: ATTEST: Mayor Gary L. Peterson Katie Bruno, City Clerk 35 W z 00 GJ u c� L L H v _L V O M r-I O M e-i l'); L `; l 9621 Tenth Avenue North • Plymouth, MN 55441 i U = -`� �l Phone: (763) 545 -9740 • Fax: (763) 545 -8356 ENVIRONMENTAL, INC. www.lindstromenvironmental.com I.m rrr�urnrnlul h'c•urrrlrzrrrnrr -- -- - - - - - -- - - - -- - -- .____— - - PROPOSAL /CONTRACT Lindstrom Environmental, Inc. ( "Lindstrom's ") 9621 Tenth Avenue North Plymouth, Minnesota 55441 -5016 Main Phone: (763) 545 -9740 Fax: (763) 545 -8356 E -Mail: roger @lindstromenvironmental.com Attn: Roger P. Rymer Columbia Heights City Hall ( "Client ") 590 401h Avenue NE Columbia Heights MN 55421 Phone 763 - 706 -3675 Fax: 763 -706 -3671 E- Mail: .loscph.hoPeboom(a�ci Columbia -hei hts mn Attn: Joseph Hogeboom Lindstrom's and Client agree as follows: Pursuant to the terms and conditions of this Contract, Lindstrom's shall provide the labor and materials described in the "Scope of Work" set forth below, at the following location: 1301/1303 Circle Terrace Blvd. NE Columbia Heights MN 55421 (the "Work Site "). "Contract" shall mean this page and the "Terms and Conditions" attached hereto or otherwise provided by Lindstrom's to Client, along with any documents or schedules referenced either on this page or in the Terms and Conditions. This page and the Terms and Conditions shall control over any conflicting provisions in the documents or schedules referenced therein. SCOPE OF WORK / CONTRACT PRICE The "Work" to be performed under this Contract and Contract Price shall be: Removal and disposal of asbestos and hazardous materials demolition of structure Priced as per IEA Specification #201410358 dated May 28 2014 Addendum - "Scone of work shall reflect all terms and conditions outlined in the attached Work Agreement" ( See Attached ) $ 19 310.00 See attached Bid Sheet Lindstrom Environmental will invoice for completed work as it deems appropriate; invoices shall be paid by Client on a net thirty-day basis at Lindstrom's address shown above. Author* Lindstro ' Signature By: er P. ymer Its: Estimator/Project Manager Date: July 16, 2014 Authorized Client Signature By: Its: Date: Toll Free: Phone (877) 545 -9740 • Fax (877) 545 -8356 37 LINDSTOM ENVIRONMENTAL, INC.'S CONTRACT TERMS AND CONDITIONS 1. Completion of Work Upon full execution of the Contract, and subject to Client's fulfillment of its obligations under the Contract, Lindstrom shall promptly commence and shall diligently proceed with the Work. 2. Changes No alteration shall be made in the Scope of Work described in the Contract, or in the Contract Price, except by written change order signed by Lindstrom and Client, or by a verbal request for alteration confirmed by written change order signed by Lindstrom and Client within five (5) business days. If an alteration is to be made, the value of labor and materials added or omitted shall be computed and determined by Lindstrom, and the amount so determined shall be added to or deducted from the Contract Price. 3. Permits and Approvals Lindstrom shall be responsible for obtaining all governmental permits or approvals necessary for completion of the Work. Client agrees to provide Lindstrom will, all cooperation necessary to obtain such permits and approvals. 4. Disclaimer of Warranties Lindstrom shall perform the Work using (lie care, skill and diligence normally applied by contractors in the performance of work similar to that contemplated under the Contract. LINDSTROM DISCLAIMS ALL OTHER WARRANTIES, WHETHER EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF MERCHANTABILITY, HABITABILITY OR FITNESS FOR A PARTICULAR PURPOSE. S. Limitation of Liability Neither party shall be liable to the other party in any action or claim for any indirect, incidental or consequential damages, including without limitation, loss ofproftt, production, revenues, or other damages attributable to business interruption resulting from any default or breach of the Contract, or in any other way connected with performance of the Work contemplated by the Contract. Further, under all circumstances, Lindstrom's liability to Client shall be limited to the portion of the Contract Price actually paid to Lindstrom. 6. Responsibility for Remediation Protocols If the Work to be performed under the Contract is a microbial abatement project, Client, by and through its independent industrial hygienists and/or environmental consultants, shall have performed, or will perform, a thorough environmental investigation and have specified, or will specify, the methods and extent of remediation. Client hereby releases Lindstrom and its employees, officers and successors, from any liability for errors or omissions made in the preparation of the protocol and/or remediation methods. Lindstrom makes no representations or warranties as to whether those methods will be effective or appropriate. 7. Disclosure to Third Parties If the Work to be performed under the Contract is a microbial abatement project, Client shall have the sole responsibility to disclose to any persons Client deems appropriate, including occupants of the Work Site, that mold, fungus, sewage, water damage and/or biological contamination may lead to adverse health effects. Further, Client will indemnify and hold Lindstrom harmless from any claims that may arise as a result of failure to make such disclosure. Lindstrom has not provided, and will not provide, medical advice to Client, and Client agrees not to interpret any statements made by Lindstrom as medical advice. 8. Access to Work Site Client shall provide Lindstrom with access to the Work Site in the manner and at the times requested by Lindstrom. Client acknowledges that there are inherent physical dangers of being present on any remediation site, including the Work Site. Client agrees that it or its personnel or representatives will not enter onto the Work Site prior to completion of the Work unless mppanied by an Lindstrom representative. If Client or its personnel or representatives enter the Work Site in breach of these Terms and Conditions, Client agrees that it expressly assumes ofsuch entry, whether latent, patent or otherwise; and Client further agrees that any and all injury or loss is proximately caused by such access, because such injury or damage could not have occurred but for Client's breach of these Terms and Conditions. Further, Client agrees to indemnify and hold Lindstrom harmless from any and all claims, liabilities, costs, expanse, or causes of action resulting from any such unauthoriztd entry into the Work Site. 9. Default; Right to Terminate (a) Lindstrom shall have the right to terminate this Agreement upon five (5) days written notice to Client of any default by Client under the Contract, including without limitation, the failure to timely pay any portion of the Contract Price. (b) Further, Lindstrom shall have the right to terminate this Contract upon written notice to Client if (1) Lindstrom is unable to obtain all necessary govemmental and/or other approvals or permits in connection with the Work, or (2) for reasons beyond Lindstrom's control, the Work cannot be completed as scheduled or within a reasonable time thereafter. If Lindstrom terminates the Contract pursuant to this subparagraph (b), it shall be entitled to full payment for any work done by Lindstrom up to the date of such termination. 10. Arbitration (a) The parties agree that any claim (including claims of fraud) arising out of, relating to, or connected in any way with, the Contract or the breach thereof, shall be settled by final and binding private arbitration before a single arbitrator (the "Arbitrator) in Minneapolis, Minnesota, except Lindstrom may choose to litigate any dispute wherein: (a) any Claim against Lindstrom exceeds Five Hundred Thousand and No /100 Dollars ($500,000.00); or (b) Lindstrom seeks an injunction or specific performance. (b) Arbitration shall be commenced by delivery of a written Demand for Arbitration. Within twenty (20) days of delivery, each party shall propose three potential arbitrators. Unless agreement is reached on a single arbitrator, within ten (10) days thereafter each Party shall designate one (1) of the potenial arbitrators proposed and the persons so designated shall promptly confer and choose the Arbitrator. The arbitration shall not be administered by the American Arbitration Association, but shall be conducted otherwise pursuant to its Commercial Arbitration Rules, except that each Party shall have the right to take one or more, but no more than five, pre- arbitration depositions. (e) Arbitration arising out of or relating to any claim shall not include, by consolidation, joinder, or in any other manner, any third party, including without limitation, any architect, engineer, or other design consultant retained by Lindstrom, except where Lindstrom has consented to such consolidation or joinder in writing, and the third party has also consented in writing to such consolidation or joinder. 11. Indemnification Each party (the "Indemnifying Party') shall be liable for and indemnify and hold harmless the other party ((be "Indemnified Party') from any and all actions, suits, claims and toss in respect of injury or sickness, disease or death of any person or loss of or damages to any property, which may be brought against the Indemnified Party by third parties including employees of said third parties and employees of the Indemnifying Party, which are directly related to or arise from the breach or noncompliance with any tern or provision of this Contract by the Indemnifying Party. 12. Attorneys' Fees Client agrees to pay Lindstrom's costs and expenses, including attorneys' fees, incurred by Lindstrom in enforcing any of its rights under the Contract. 13. Notices All notices to be given under the Contract shall be in writing and addressed to the other parry at the address on the first page of the Contract. Notices shall be deemed received on the earlier of: O the date of actual receipt; (ii) the day after delivering the notice (correctly addressed) to Federal Express or equivaleot delivery service; or (ii) two days after mailing the Notice by United States Certified Mail, Return Receipt Requested. 14. Miscellaneous The invalidity, illegality or unenforceability of any provision, restriction, condition, reservation or any other part of the Contract, in its entirety or as applied to particular circumstance, shall not impair or affect in any manner the validity, legality, enforceability or effect as otherwise applied to the remainder of the Contract. The Contras shall be governed by the laws an the State of Minnesota. The Contract shall not be assigned by Client except with Lindstrom's prior written consent The Contract, or any portion of the Work [hereunder, may be assigned to or subcontracted by Lindstrom without prior written consent of Cliem. The captions and headings are for convenience only and do not define or limit the scope or intent of the Contract. This Contras sets forth the entire understanding of the parties. Lindstrom will not be bound by any representations or agreements not expressly contained as a written pan of the Contras, including its exhibits, schedules, and/or addenda. Any number of counterparts of the Contras maybe executed and each such executed counterpart shall be deemed an original, but all such counterparts together shall constitute one agreement. By signing below, Client acknowledges receipt of a copy of the Contract. AU: T AUTHORIZED CLIENT SIGNATURE By By. its: Estimator / Proiect Manager its: 38 Mechanic's Lien Notice Minnesota law requires the following notice: A. ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY HAS NOT PAID FOR THE CONTRIBUTIONS. B. UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE. Initial Here: Lindstrom's Client 39 Columbia(@-Heights Work Agreement for the Demolition of 1301/1303 Circle Terrace Blvd. Building Demolition A total of one property is included in this demolition project. The property located at Circle Terrace Blvd. ( "Subject Property ") is a small duplex. There are no accessory structures on the Subject Property. The contractor shall furnish all materials, labor and equipment necessary to remove the structures, foundations and any existing concrete sidewalks, advertising signs, and any other hardcover. The Contractor shall avoid damaging city sidewalks, streets, curbs, pavements, utilities, structures or any other property either on or adjacent to the site that are not scheduled for removal. The Contractor shall repair at his /her own expense any damage caused by operations. Work shall commence no later than August 4, 2014 and conclude on or before August 22, 2014. Restricted /Hazardous Materials At a minimum, the Contractor will be responsible for adhering to the following requirements as they pertain to building demolition: Unless otherwise directed, demolition includes the removal of all above -grade and below -grade structures or objects including, but not limited to, fences, building foundations, concrete, storage bins, steel rail and railroad ties, buried utilities, miscellaneous debris, etc. Demolished materials become the property of the Contractor and shall be loaded, properly transported to and disposed of at an appropriate off -site facility (i.e. demolition landfill, recycling center, etc.). Contractors are encouraged to salvage or recycle as much of the building materials as possible. Removal of Bituminous /Concrete Pavement Seeding of the entire excavated site with three inches of topsoil will be required by August 22, 2014. If seeding is not completed a 10% retainer will be held until proper seeding is completed. 40 Backfill and Grading Clean aggregate backfill of the site, to grade, is required. Once demolition is completed, interim grading for the entire area disturbed during demolition and excavation activities will be necessary to prevent ponding of surface water. Additional Requirements • All work must be completed in accordance with Local, State and /or Federal laws. Contractor must be licensed, as necessary and is required to obtain all necessary permits, notifications, etc. • The Contractor must comply with the existing storm water pollution prevention plan for the Site. As deemed necessary by the City, the Contractor will be required to install silt fence, inlet protection, gravel entrances /exist, etc. • The Contractor will be responsible for controlling fugitive dust and minimizing noise, odors and off -site tracking to the extent possible. • Excessive material must be removed from all haul trucks prior to leaving the Site. Furthermore, all haul trucks must be covered when transporting demolition debris. • In the event an unknown condition is encountered during the Project, the Contractor must notify the City immediately. The appropriate course of action will be determined and, if necessary, a change order may be authorized prior to completing the work. • The Contractor will be responsible for taking the appropriate measures (i.e. erecting and maintaining temporary fencing) to ensure that partially - demolished buildings, debris piles, excavations, etc. are appropriately secured at the end of work each day. • Removal of the two walkways between the home and the street shall be included in this project. • The contractor shall maintain the properties in a safe and neat manner. The properties and adjoining streets and right -of -ways shall be kept free of dirt and debris. All excavations shall be protected by fencing. If the contractor is negligent in these areas, the City reserves the right to perform this work with its own forces at overtime rates. The costs of such work shall be charged to the Contractor. The contractor will not be allowed to trespass on private property unless the contractor has received written permission from the private property owner. • The contractor shall be responsible for the removal, storage, and replacement of all signs, which may have to be moved during the work. The contractor shall provide barricades, fences or guardrails to protect workers and the general public from dangerous areas. The Contractor is responsible for maintaining safe operation of its personnel and equipment. • Working hours shall be conducted between the hours of 7:00 a.m. and 7:00 p.m. Work shall not be conducted on weekends unless approved by the City. 41 By signing below, Lindstrom Environmental, Inc. agrees to all terms and conditions outlined in the Work Agreement: y Its: Date• / " 16 " 124 / 7 42 Process • The Contractor shall include in his or her quote: Any necessary demolition permit costs - Mandatory MPCA 10 -day notification - Mobilization costs Household hazmat removal – Survey Attached - Breakdown between demolition and restricted /hazardous material removal • Those quoting shall qualify themselves by a personal examination of the site. Arrangements to view interior of the site can be made by contacting Joe Hogeboom in the Community Development Department at 763- 706 -3675. • The City reserves the right to reject any and all quotes, to waive any informality therein, and to adjourn the meeting to a later date for the purpose of further consideration of the quotes and taking action thereon. • The City will not approve additional costs related to winter conditions. • The Contractor shall state in its proposal the date of commencement and time required for final completion of work. Proposals will only be accepted if the completion time is 30 days or less. Said dates will be incorporated into this contract. No special conditions or contingencies shall be added to the proposal form by a bidder. If awarded the bid, a contract will be sent to you to be signed prior to doing any work. * Two copies of your quote are due at the Columbia Heights City Hall (Community Development Department) no later than 4:00 p.m. on July 3, 2014. City staff will review quotes and make a recommendation to the Columbia Heights City Council, which will consider award of the contract at their regular meeting held on June 9, 2014 at 7:00 p.m. in City Hall. • Quotes must list subcontractors tentatively scheduled to work on this project. All changes must be submitted to the Community Development Department. I T , 2. �.�— C A tVv'�2'✓}' � � 6 YI 3. Quotes are to be submitted in an envelope bearing on the outside the name of the bidder, their address and the statement "Quote for the removal of 1301/1303 Circle Terrace Blvd. NE ". Quotes must be received by the time and location indicated above. + Submit bids to: Joe Hogeboom Columbia Heights City Hall 590 40a' Avenue NE Columbia Heights, MN 55421 Phone: 763- 706 -3675 Fax: 763 -706 -3671 Joseph. Hogeboom @ci.columbia- heights.mn.us Page 4 ors 43 { l i Selected Contractor • The Contractor selected for this project must enter into a Work Agreement with the City, As such, Contactors agree to the terms and conditions as set forth in this Work Agreement. The work agreement must be signed and returned before any work can start. • The successful Contractor will be required to post a Certificate of Insurance, as required in this Work Agreement. • The city owns the property. All utilities are cut to both properties • All work shall be completed by August 1, 2014. • The contractor shall provide the City with a schedule of the work, outlining how and when the work shall proceed. The City will inspect the work. Any questions regarding the work shall be directed to the Community Development Department at (763) 706 -3670. uote The total quote for the demolition of 1301/I303 Circle Terrace Blvd. NE. is IL Quote for demolition $ Quote for asbestos removal $ �'s Signature - Company 0,11cial Date Company Name i Contact Name =74 ?- -`7 Li 76.x, Contact Telephone i- S ors 44 COLUMBIA HEIGHTS CITY COUNCIL LETTER Meetinu of fitly ?R x(114 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: Community Development APPROVAL ITEM: Accept Blue Cross Blue Shield of Minnesota BY: Joe Hogeboom BY:, Planning Grant DATE: July 21 2014 BACKGROUND: Blue Cross Blue Shield of Minnesota (BCBS) has approached staff regarding the possible granting of $8,000 to the City of Columbia Heights to fund a planning exercise that promotes public health in the community. Public health could include improved access to transit and healthy foods and enhanced pedestrian and bicycle connections. As part of the Communication and Branding Campaign, focus will be made on possible improvements to the Downtown Columbia Heights area, along Central Avenue between 37t" and 42nd Avenues. The BCBS funding could be used to fund a community planning and design exercise that would focus on long term planning for the Downtown Columbia Heights area. With the recent departure of Rainbow Foods, southern Columbia Heights is left without a nearby grocery option. In addition, the Mady's site and other prominent vacancies along Central Avenue, as well as the proposed location for the new Library, provide opportunity for master planning efforts in the area. The BCBS grant could be used to fund a facilitator to lead the planning exercise. Staff envisions holding the event on a Saturday in September, and inviting nearby residents, property and business owners to participate. The grant would fund all costs associated with the event. The event could be tied into the Communication and Branding Campaign. RECOMMENDATION: Staff recommends approval of Resolution 2014 -56, accepting an $8,000 grant from Blue Cross Blue Shield of Minnesota to fund costs associated with a planning and design exercise in Downtown Columbia Heights. RECOMMENDED MOTIONS: Motion: Move to waive the reading of Resolution No. 2014 -56 there being ample copies available to the public. Motion: Move to adopt Resolution No. 2014 -56 being a resolution accepting an $8,000 grant from Blue Cross Blue Shield of Minnesota to fund a planning and design exercise for Downtown Columbia Heights. Attachments: Resolution 2014 -56 COUNCIL ACTION: 45 Resolution 2014 -56 Resolution Authorizing Community Development staff to receive Blue Cross Blue Shield of Minnesota Tactical Urbanism Grant Whereas, Blue Cross Blue Shield of Minnesota Foundation's (BCBS) mission is to improve public health in communities throughout the state, and Whereas, BCBS has identified the City of Columbia Heights, with its urban and suburban characteristics, as an area that could benefit from the integration of urban planning and public health, and Whereas, "Downtown Columbia Heights," located along Central Avenue, between 37th Avenue and 42nd Avenue, contains the Mady's redevelopment site as well as other development opportunities, and Whereas, the EDA has established a goal of reinvesting in Downtown Columbia Heights, and Whereas, the first step in the redevelopment of this area is to evaluate the redefinition of zoning, planning and land use controls, and Whereas, this can be accomplished through a planning exercise where business owners and residents can gather and share design ideas for the corridor, and Whereas, aspects of public health, including pedestrian and bicycle planning and access to healthy foods, can be integrated into this process, NOW THEREFORE BE IT RESOLVED, 1. The City Council hereby accepts an $8,000 grant from Blue Cross Blue Shield of Minnesota to fund a planning and design exercise for Downtown Columbia Heights. Passed this 28th day of June, 2014 Offered by: Second by: Roll Call: Mayor Gary Peterson City Clerk, Katie Bruno 46 AGENDA SECTION: CONSENT NO: CITY COUNCIL LETTER Meeting of July 28, 2014 ORIGINATING DEPARTMENT: PUBLIC WORKS ITEM: ADOPT RESOLUTION 2014 -57 BEING A BY: K. Hansen RESOLUTION ACCEPTING BIDS AND AWARDING DATE: 7/23/14 THE CONTRACT FOR 2014 SANITARY SEWER LINING, CITY PROJECT NO. 1404, TO VEIT & COMPANY, INC. CITY MANAGER BY: ��1 DATE: Background: On May 27, 2014 the City Council authorized staff to seek bids for our annual sanitary sewer lining program. This is an annual program to rehabilitate sections of sanitary sewer pipe that have been televised and found to be deteriorating, have cracked or broken joints or sections, contain root intrusion or have infiltration present. This project consists of lining the following segments: 1. 951 L.F. of 10" VCP on Chatham Road from Golf PI to Fairway Dr (CSAH 4) 2. 405 L.F. of 8" VCP on Chatham Road from Golf PI to 405 feet south of Golf Pl 3. 1,000 L.F. of 8" VCP on Upland Crest from Heights Dr to Fairway Dr 4. 479 L. F. of 8" VCP on Maiden Lane from Heights Dr to 151 feet east of Ivanhoe PI 5. 235 L.F. of 8" VCP on Ivanhoe Place from Maiden La to 235 feet north of Maiden La 6. 880 L.F. of 8" VCP on Fairway Drive (CSAH 4) from W Upland Crest to E Upland Crest, and 7. 293 L.F. of 8" VCP on 38th Avenue from Madison PI to 293 feet West of Madison Pl. The project also includes installing up to 25 main to service lateral connection liners as directed by the Public Works Director. Plans and specifications were advertised for bids in the Sun Focus on June 27, 2014. Five contractors received copies of the bidding documents. Three bids were received and publicly read aloud at the July 22, 2014 bid opening. A copy of the minutes is attached. Analysis /Conclusions: Veit & Company, Inc. submitted the low bid in the amount of $163,012. The unit price for the sanitary sewer main lining work is $28.00 per lineal foot for 10" pipe and $27.00 per lineal foot for 8" pipe. The unit price for main to service connection liners is $1900.00. These unit prices are consistent with recent projects. The 2014 budget amount for lining is $180,000. Recommended Motion: Move to waive the reading of Resolution 2014 -57, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution 2014 -57, being a resolution accepting bids and awarding the contract for 2014 Sanitary Sewer Lining, City Project No. 1404 including Alternate 1 for main to service lateral connection liners to Veit & Company, Inc. of Rogers, Minnesota based upon their low, qualified, responsible bid in the amount of $163,012.00 with funds to be appropriated from Fund 652- 51404- 5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Attachments: Bid Opening Minutes Resolution 2014 -57 COUNCIL ACTION: 14 f CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Tuesday, July 22, 2014 at 10:00 a.m. 2014 Sanitary Sewer Lining City Project 1404 Pursuant to an advertisement for bids for 2014 Sanitary Sewer Lining, City Project 1404, an administrative meeting was held on July 22, 2014 at 10:00 a.m. for the purpose of bid opening. Attending the meeting was: Kathy Young, Assistant City Engineer Brett Andersen, Lametti & Sons, Inc. Ron Fenney, Visu - Sewer, Inc Doug Gniot, Veit & Company, Inc. Bids were opened and read aloud as follows: Bidder Base Bid Alternate 1 Total Veit & Company $115,512.00 $47,500.00 $163,012.00 Lametti & Sons, Inc. $157,430.00 $40,000.00 $197,430.00 Visu- Sewer, Inc. $145,670.25 $52,500.00 $198,170.25 Respectfully submitted, Kathy Young Assistant City Engineer 48 RESOLUTION 2014 -57 RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT FOR 2014 SANITARY SEWER LINING, CITY PROJECT NO. 1404, TO VEIT & COMPANY, INC. WHEREAS, pursuant to an advertisement for bids for City Project No. 1404, Sanitary Sewer Lining bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder Base Bid Veit & Company, Inc. $115,512.00 Lametti & Sons, Inc. $157,430.00 Visu- Sewer, Inc. $145,670.25 Alternate 1 Total $47,500.00 $163,012.00 $40,000.00 $197,430.00 $52,500.00 $198,170.25 WHEREAS, it appears that Veit & Company, Inc. of Rogers, Minnesota, 55374 is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: The Mayor and City Manager are hereby authorized and directed to enter into a contract with Veit & Company, Inc. in the name of the City of Columbia Heights, for the 2014 Sanitary Sewer Lining, City Project No. 1404, according to plans and specifications therefore approved by the Council. 2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. City Project No. 1404 shall be funded from the Sanitary Sewer Construction Fund. Passed this 28th day of July, 2014. Offered by: Second by: Roll call: Katie Bruno City Clerk CITY OF COLUMBIA HEIGHTS Mayor Gary L. Peterson 49 CITY COUNCIL LETTER Meeting ot: July 28, 2014 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: FINAL PAYMENT FOR SANITARY BY: K. Hansen BY: �i � SEWER LINING, PROJECT 1304 DATE: 7/23/14 DATE: Background: On December 9, 2013, the City Council awarded the annual sanitary sewer lining program to Insituform Technologies USA, LLC. This annual program rehabilitates sections of sanitary sewer pipe that have cracked or broken joints or sections, contain root intrusion or have infiltration present. This project consisted of lining the following segments: 1. 695 L.F. of 10" VCP on Polk Circle and Easement extending from Polk Circle to Central Avenue 2. 510 L.F. of 10" VCP on Arthur Street from l st MH northeast of 44th Avenue to 45th Avenue 3. 330 L. F. of 10" VCP on 48th Avenue from University Service Drive to 4th Street 4. 645 L.F. of 8" VCP on northbound Central Avenue from 44th Avenue to 45th Avenue 5. 1,270 L.F. of 8" VCP on southbound Central Avenue from 43rd Avenue to 45th Avenue 6. 780 L.F. of 8" VCP on 40th Avenue from Central Avenue to 780 Feet East of Central 7. 330 L.F. of 8" VCP on Jefferson Street from 40th Avenue to 1St MH North of 40th Avenue 8. 476 L.F. of 8" VCP on 38th Avenue from 585 Feet West to 200 Feet East of Madison Place One section of pipe (293 L.F.) on 38th Avenue west of Madison Place was removed from the project because repairs were needed prior to lining. Analysis /Conclusions: The lining is complete and final reports and televising has been provided to the City. A copy of the Engineer's Report of Final Acceptance is attached. Staff is recommending final acceptance of the work and final payment to Insituform Technologies USA, LLC. Recommended Motion: Move to accept the work for Sanitary Sewer Lining, City Project No. 1304, and to authorize final payment of $5798.66 to Insituform Technologies USA, Inc. of Chesterfield, Missouri. Attachment: Engineer's Report of Final Acceptance COUNCIL ACTION: 50 CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER'S REPORT OF FINAL ACCEPTANCE 2013 SANITARY SEWER LINING PROGRAM CITY PROJECT NUMBER 1304 July 23, 2014 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work under contract to Insituform Technologies USA, LLC. The sanitary sewer work consisted of lining the following mains: 1. 695 L.F. of 10" VCP on Polk Circle and Easement extending from Polk Circle to Central Avenue 2. 510 L.F. of 10" VCP on Arthur Street from I" MH northeast of 44th Avenue to 45th Avenue 3. 330 L. F. of 10" VCP on 48th Avenue from University Service Drive to 4th Street 4. 645 L.F. of 8" VCP on northbound Central Avenue from 44th Avenue to 45th Avenue 5. 1,270 L.F. of 8" VCP on southbound Central Avenue from 43rd Avenue to 45th Avenue 6. 780 L.F. of 8" VCP on 40t11 Avenue from Central Avenue to 780 Feet East of Central 7. 330 L.F. of 8" VCP on Jefferson Street from 40th Avenue to I s' MH North of 40th Avenue 8. 476 L.F. of 8" VCP on 38th Avenue from 585 Feet West to 200 Feet East of Madison Place The contractor has completed the project in accordance with the contract. It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE $122,524.00 CHANGE ORDER $ 0.00 FINAL CONTRACT AMOUNT $122,524.00 FINAL WORK APPROVED $115,973.20 ALL PRIOR PAYMENTS ($110,174.54) BALANCE DUE $ 5,798.66 Sincerely, CITY OF COLUMBIA HEIGHTS Kevin R. Hansen City Engineer 51 CITY COUNCIL LETTER Meeting of'. July 28, 2014 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: APPROVE FINAL COMPENSATING BY: K. Hansen BY:, CHANGE ORDER AND PAYMENT FOR PUMP DATE: 7/23/14 DATE: STATION 2 PRV, PROJECT 1307 Background: The contractor has completed the project to construct a new vault, install a pressure reducing valve (PRV), and associated piping at water Pump Station 2 on Reservoir Blvd. Analysis /Conclusions: Two change orders were ordered by staff during construction for the project. These include replacing a 10" gate valve to the pump house found to be inoperable and installing a yard hydrant for air relief on the large diameter line. The final compensating change order, attached, modifies the contract to include additional 16" ductile iron pipe water main for piping modifications. The water main was installed at the unit price provided in the contract. Staff recommends approving the final compensating change order and final payment to the contractor- as work has been completed in accordance with the contract documents. Recommended Motion: Move to approve the final compensating change orders and accept the work for Pump Station 2 PRV Vault Replacement, City Project No. 1307, and to authorize final payment of $10,228.38 to Minger Construction, Inc. of Chanhassen, Minnesota. Attachment: Final compensating Change Order Engineer's Report of Final Acceptance Bolton -Menk Recommendation Letter COUNCIL ACTION: 52 FINAL COMPENSATING CHANGE ORDER Proiect: Pump Station 2 PRV Vault Replacement Citv Proiect: 1307 Owner: City of Columbia Heights 637 38"' Avenue N.E. Date of Issuance: July 23, 2014 Columbia Heights, MN 55421 Contractor: Minger Construction, Inc. Engineer: City Engineer 2471 Galpin Court — Suite 110 P.O. Box 236 Chanhassen, MN 55317 You are directed to make the following changes in the Contract Documents: Description: Change in original contract price to compensate for additional work added to the contract by the City. No. Item Description Unit Quantit Unit Price Total Price 1 16" DIP Watermain, CL.52 L.F. 20 $170.00 $ 3,400.00 Purpose of Change Order: The contract has been modified to include additional quantity of installation of 16" DIP water main. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price: Original Contract Time: $ 143,622.00 Previous Change Orders No. 1 to No. 2 Net Change from Previous Change Order: $ 7,195.55 Contract Price Prior to this Change Order: Contract Time Prior to this Change Order: $ 150,817.55 Net Increase (Decrease) of this Change Order: Net Increase (Decrease) of Change Order: $ 3,400.00 Contract Price with all Approved Change Orders: Contract Time with Approved Change Orders: $ 154,217.55 Recommended Approved By: By: Minger Construction, Inc. City Engineer City Manager Walt Fehst Mayor Gary Peterson Date of Council Action 53 CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER'S REPORT OF FINAL ACCEPTANCE PUMP STATION 2 PRV VAULT REPLACEMENT CITY PROJECT NUMBER 1307 July 23, 2014 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work under contract to Minger Construction, Inc. The work consisted of replacing the vault and pressure reducing valve at water Pump Station 2, along with minor water main modifications. The contractor has substantially completed the project in accordance with the contract. It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE $143,622.00 CHANGE ORDERS 1 AND 2 $ 7,195.55 CHANGE ORDER FINAL $ 3,400.00 $154417.55 FINAL CONTRACT AMOUNT $1541217.55 FINAL WORK APPROVED $154,217.55 ALL PRIOR PAYMENTS ($143,989.17) BALANCE DUE $ 10,228.38 Sincerely, CITY OF COLUMBIA HEIGHTS Kevin R. Hansen City Engineer 54 BOLTON & NA r-= N K , I NCB Consulting Engineers & Surveyors it 2035 County Road D East • Suite B • Maplewood, MN 55109 -5314 Phone (651) 704 -9970 - Fax (651) 704 -9971 www,bolton- menk.com June 2, 2014 Mr. Kevin Hansen, PE City of Columbia Heights 637 38 °i Avenue NE Columbia Heights, MN 55421 RE: Pumpstation No 2 PRV Replacement Application for Payment No. 2 Dear Kevin, RIECEIVEt) JUN 0 6 2014 PUBUC WORKS Please find attached three copies of Application for Payment No. 2 from Minger Construction, Inc. for the Pumpstation No. 2 PRV Replacement Project. We reviewed this application and find it acceptable for payment. We recommend making a payment of $10,228.38 to Minger Construction, Inc. If you agree, please sign the application and process it for payment. In addition, three copies of Consent of Surety to Final Payment and IC -134 form have also been attached. I have requested final lien waivers and will forward them to you as soon as I receive them. Please sign and distribute along with the application for payment. Please contact me at 651.7049970 if you have any questions. Sincerely, 11.1010 IIr sm'"Mfig, P.E. Project 55 CITY COUNCIL LETTER Meeting ot: July 28, 2014 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO: I PUBLIC WORKS 1 f ITEM: FINAL PAYMENT FOR SANITARY BY: K. Hansen BY: MAIN AND CATCH BASIN REPLACEMENT I DATE: 7/23/14 DATE: Background: On November 12, 2013, Council authorized the 2013 Sanitary Sewer Main and Storm Sewer Catch Basin Replacement /Repair project. The contractor has completed the 43 feet of sanitary main repair on Jefferson Street, north of 40`h Avenue and two Catch Basin replacements on 53rd Avenue, including site restoration. Analysis /Conclusions: Staff recommends final payment to the contractor as work has been completed in accordance with the contract. Recommended Motion: More to accept the work for 2013 Sanitary Main Repair and Catch Basin Replacement and to authorize final payment of $1,799.00 to Minger Contracting, Inc. of Chanhassen, Minnesota. COUNCIL ACTION: 56 CITY COUNCIL LETTER Meeting of: July 28, 2014 AGENDA SECTION: CONSENT I ORIGINATING DEPARTMENT: I CITY MANAGER NO: PUBLIC WORKS ITEM: ADOPT RESOLUTION ACCEPTING BIDS I BY: K. Hansen BY: AND AWARDING A CONTRACT FOR THE 2014 DATE: 7/23/2014 DATE: STORM SEWER IMPROVEMENT PROJECT: JACKSON POND Background: The City Council ordered the Jackson Pond Improvement Project at their May 27a', 2014 meeting. Plans and specifications were prepared by the consulting firm of WSB and advertised for bids in the Sun Focus on June 13, 2014. The project was also advertised electronically through Quest Construction Data Network and MnDOT EAdvert. Twenty -Six contractors or suppliers requested copies of the bidding documents of which nine (9) were identified as prime bidders. A single bid was received and publicly read aloud at the July 16, 2014 bid opening. A detailed copy of the complete bid tabulation is available from the City Engineer. Analysis /Conclusions: Belair Sitework Services submitted the low base bid, in the amount of $1,984,444. An add - alternate in the amount of $115,000 for a standby generator was also provided in the bid documents. The bid cost for the Jackson Pond construction is approximately 112% higher than the Engineer's Estimate presented of $935,000. Staff directed WSB to review the bids and contact the single bidder and prime bidders identified on the plan holders list to determine the significant bid difference. WSB responded with the following: Findings • Contractors are extremely busy - in part because of the economy, in part because of the wet spring. This is driving up bids and reducing bid responses on this project and several other projects that WSB is working on. Additionally, Met Council, MnDOT and PFA have all indicated that they are receiving bids that far exceed their engineer's estimates and have a reduced number of bidders. • Trucking costs have increased significantly this summer due to lack of capacity from past years and this impacts the high cost on the common borrow, muck excavation and pipe. • Labor costs have increased, (Union and non - union) • Subcontractors are also busy, which results in a lack of competition for subs and prime contractors. • Due to the backlog in workload, flexibility in schedule is critical WSB contacted the other 8 prime contractors on the bidders list and 6 of them responded while this was a project they would normally bid, they were just too busy this time of year to submit a bid. Based on the WSB findings, staff recommends rebidding the project to include plan modifications, holding a pre -bid conference, contacting the same contractors to solicit interest (in bidding), and schedule the bidding during the peak season in the winter. 57 AGENDA SECTION: CONSENT NO: CITY COUNCIL LETTER Meeting of July 28, 2014 ORIGINATING DEPARTMENT: PUBLIC WORKS ITEM: ADOPT RESOLUTION ACCEPTING BIDS BY: K. Hansen AND AWARDING A CONTRACT FOR THE 2014 DATE: 7/23/2014 STORM SEWER IMPROVEMENT PROJECT: JACKSON POND Page 2 CITY MANAGER BY: DATE: Recommended Motion: Move to reject all bids for the 2014 Concrete Alley Construction Program, City Project Number 1402, and authorize staff to seek new bids. Attachment: WSB Recommendation Letter COUNCIL ACTION: 58 A WSB r+ Assariatev. Inc. P /7(l,'i;eeii;7l� �idt7171I7C1 e,,7vitonn ental. cch, ?strucPiot7 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 - 541 -4800 Fax: 763 - 541 -1700 July 24, 2014 Kevin Hansen, Public Works Director City of Columbia Heights 637 38a' Ave. NE Columbia Heights, MN 55421 Re: 2014 Storm Sewer Improvement Project City of Columbia Heights, MN WSB Project No. 1792 -10 Dear Kevin: Bids were received for the above - referenced project on July 16, 2014, and were opened and read aloud. A total of one bid was received. The bid was checked for mathematical accuracy and tabulated. Please find enclosed the bid tabulation indicating the low bidder as Belair Excavating in the amount of $2,099,444. We recommend that the City Council not award the contract based on the single bid received exceeding the estimate by 112 %. We recommend rebidding the project in the winter of 2014. We met with Belair and discussed the project with the 1 l other plan holders that didn't submit a bid to clarify the lack of response and discrepancy in the bid. Our findings and recommendations from these discussions are as follows: Findings • Contractors are extremely busy — in part because of the economy, in part because of the wet spring. This is driving up bids and reducing bid responses on this project and several other projects that WSB is working on. Additionally, Met Council, MnDOT and PFA have all indicated that they are receiving bids that far exceed their engineer's estimates and have a reduced number of bidders. • Trucking costs have increased significantly this summer due to lack of capacity from past years and this impacts the high cost on the common borrow, muck excavation and pipe. • Labor costs have increased, (Union and non - union) 0 Subcontractors are also busy, which results in a lack of competition for subs and prime contractors. • Due to the backlog in workload, flexibility in schedule is critical St. Cloud • Minneapolis • St. Paul Equal Opportunity Employer wsbeng.com 59 K: \0]792- ]0014dmin \Construction AdminA792 -10 Recommcndntion LTR.doc WSB &Associatexhi. PI)V,'ton,77E'wal—constructio!7 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 - 541 -4800 Fax: 763 - 541 -1700 In this bidding climate any ambiguity or contractor concern about the project elements gets magnified into highly inflated bid prices. We recommend adjusting on two fronts: 1. Rebidding at a favorable time and, 2. Cutting project components to reduce cost under the assumption that the construction economy will remain overheated. Recommendations • Lift Station: The proposed lift station requires 2 — 72" diameter manholes and a 96" diameter screen manhole. Additionally the lift station site is constrained by the proximity to the adjacent roadways. Installing the large diameter manholes poses constructability issues for contractors. We recommend evaluating additional lift station and /or pump type options to reduce the cost. • Electrical: The contractors received high bids and a limited number of bids for the electrical component. Revisions to the lift station could reduce the electrical costs. • Landscaping: We recommend either including the landscaping as an add alternate or pulling it from the project due to the high bid from the contractor (primarily due to warranty). • Iron Enhanced Filtration System: The contractor bid is significantly higher than the engineer's estimate and from bids we've received on recent projects for IEFS. We recommend reevaluating the efficiency of the proposed IEFS and whether a smaller footprint can provide similar removals. We also recommend refining the layered design of the system to improve the constructability. • Bid Time: We recommend providing a 4 -5 week (or greater) bid period and holding a pre -bid meeting. • Schedule Flexibility: We recommend extending the construction schedule to allow contractor more flexibility. We would like to discuss these findings and recommendations prior to rebidding the project. Sincerely, WSB & Associates, Inc. i:1 Earth A. Evans, PE Project Manager Enclosures cc: Bob Barth, WSB St. Cloud • Minneapolis • St. Paul Equal Opportunity Employer wsbeng.com 60 K:\01792- )0MAdmin\Co tr io Adm1n 11792- 10_Rem— dati -LTRA- CITY COUNCIL LETTER Meeting of: July 28, 2014 AGENDA SECTION: NO: ORIGINATING DEPT.: License Department CITY MANAGER APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: NO: DATE: July 9, 2014 BY: /V BACKGROUND /ANALYSIS Attached is the business license agenda for the July 28, 2014 Council meeting. This agenda consists of applications for contractor licenses for 2014. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for July 28, 2014 as presented. COUNCIL ACTION: N TO CITY COUNCIL July 28, 2014 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2014 BLDG Kraemer Heating Inc *A Johnson Plumbing Inc *Blue Water Plumbing Inc *Anything Plumb & Htg *Riverside Plumbing *Rock Solid Plumbing Good Quality Plumbing *Lane Refrigeration Htg Skoog Exteriors 7441 Dallas Crt N, Maple Grove $60 17285 211 t, Ave, Big Lake $60 5026 Alpha Rd, Princeton $60 5377 Needham Ave, St Michael $60 7837 Mississippi Ln, Brk Pk $60 23157 Hwy 65, E Bethel $60 21371 Idaho Ave, Lakeville $60 11652 Crow Hassan Pk Rd, Hanover $60 8600 Grace Lane, Loretto $60 62 CITY COUNCIL LETTER MF.FTTNG OF- T111v 9R 901A AGENDA SECTION: CONSENT ORIGINATING DEPT: FINANCE CITY MANAGER APPROVAL ITEM: RESOLUTION 2014 -58 BY: JOSEPH KLOIBER BY: APPROPRIATE $29,000 FROM THE FUND BALANCE OF THE GENERAL GOVERNMENT DATE: July 22, 2014 CAPITAL EQUIPMENT REPLACEMENT FUND 431 TO THE 2014 BUDGET, AND AWARD RELATED AGREEMENTS FOR THE PURCHASE OF TELEPHONES AND PHONE SYSTEM SUPPORT. Background In 2009, the City entered into a $59,000 contract with Elert and Associates, to both perform an extensive analysis of the City's long term needs for telephone systems, and to prepare and conduct a formal request for proposal (RFP) process to replace the Mitel phone system existing at that time. As a result of that process, the City chose a path of a phased upgrade over time of the existing Mitel phone system. This path ultimately gets the City to a Mitel system based on new VOIP technology, while continuing to use existing Mitel components to the extent feasible. This was judged a better value for the City than the alternative of replacing the entire phone system in 2009 with a system from another manufacturer /developer. Marco, Inc. is a regional service company that sells and installs Mitel systems. The proposal from Marco was the proposal accepted by the City in the 2009 RFP process. Just like almost every other tool used in business today, the telephone system is by and large, a computer -based system. The software used on the phone system's central computer (also called the server) is periodically updated and revised by Mitel. Most of the City's existing end -user telephone devices (also called handsets) will not be compatible with the software versions that Mitel will support after mid -2016. Over the last couple of years, the City has purchased about 25 new VOIP handsets on a case -by -case basis, as the need for replacement handsets has occurred. These 25 VOIP telephones will be compatible with the Mitel software supported after mid -2016. To complete the change out, the City will need to purchase another 150 VOIP telephones by mid -2016. On the one hand, this is being forced by Mitel's choice to end support of the older hardware. At the same time however, this change is also the last phase of the upgrade path the City chose in its 2009 RFP process. The City is a member of a cooperative purchasing group called the National Joint Powers Alliance (NJPA), which establishes competitively bid and negotiated prices, similar to the state purchasing contract. The NJPA nationally - established price for these Mitel phones is $244.90 per phone, plus a software license of $111.60 per phone. To encourage customers to not all wait until the last minute to replace their phones, Mitel is offering a two -for -one deal for purchases made in 2014, in other words, half -off the nationally - established price. Analysis Staff had originally planned to include the purchase of 150 phones in the 2016 budget at a cost of $53,475 based on the nationally- established price. The 2014 two- for -one offer can save the City $26,737 ; but will require amending the 2014 budget for the capital equipment fund 431. In addition, to receive the two- for -one pricing, the City must have a Mitel support agreement in place. The current support agreement expires in November. Staff recommends renewing the support agreement for a four -year period to receive a 10 % -14% multi -year discount. The annual payments of $4,800 under the support agreement are shared by the operating budget for each department using the phone system. 63 Staff recommends that the City Council adopt the following motions: RECOMMENDED MOTION: Move to waive the reading of Resolution 2014 -58, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2014 -58, being a resolution to appropriate $29,000 from the fund balance of the general government capital equipment replacement fund 431 to the 2014 budget, and to award related agreements for the purchase of telephones and phone system support. JPK 1407281 COUNCIL Attachment COUNCIL ACTION: 64 RESOLUTION NO. 2014 -58 APPROPRIATE $29,000 FROM THE FUND BALANCE OF THE GENERAL GOVERNMENT CAPITAL EQUIPMENT REPLACEMENT FUND 431 TO THE 2014 BUDGET, AND AWARD RELATED AGREEMENTS FOR THE PURCHASE OF TELEPHONES AND PHONE SYSTEM SUPPORT WHEREAS, the City Council of the City of Columbia Heights has adopted a 2014 budget as required by the City charter and Minnesota statute, including a budget for the City's general government capital equipment replacement fund 431; and WHEREAS, the City of Columbia Heights has identified a 2014 opportunity to obtain certain necessary telephone equipment at a significant cost savings relative to the expected future cost of this equipment; and WHEREAS, this 2014 savings opportunity was not available at the time the 2014 budget was originally adopted; and WHEREAS, the City of Columbia Heights, through a formal request for proposal process, has selected Marco Inc. as the vendor for the purchase of such equipment and for the related support agreement; NOW, THEREFORE, BE IT RESOLVED that the 2014 City of Columbia Heights' budget is amended to appropriate $29,000 from the fund balance of the general government capital equipment replacement fund 431, and the city manager is authorized to enter into the related agreements for the purchase of telephones and phone system support from Marco Inc. Passed this 28th day of July, 2014 Offered by: Seconded by: Roll Call: Mayor Gary Peterson Katie Bruno, City Clerk/Council Secretary 65 rH V W x a O w U z w x a w Q U z� 0 N o• N w O W W U O U O W O W z° w O F-� O h W x a O w U x U N U 0A U > O U 'O E U 4-. O U U N co U C O U U a� 00 ti ..o 0 N N_ U al .N cz O h U �3 U 0 U U Ri > 0 n O O ►m 00 00 N M "Ol 69 O O 03 u 7s N M 0 d' O_ M tn c E I o., ..O N z3 G U E E O U N L i. 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D I H H •• a I !.>aDr.�W H<P; QHHH FP:U.Zm oax£aa<aax W •• 1 x 0.7 Ua a U 1 W% El0Pbw H WHW14 DQx wwPSHOUHHD a W I U z m I z2 <WWH44NNN%aH3G- 0 01 H$0ZGWMZzm rl < 1 W rl 5. 0 U W I W0QHaHaHFz�<<HF44WWHH �WFWZH00Z l U � I x �l H\ a ❑ 1 0U Wmma <PUUU44U3mama3 mmUHwUUH z I U r� wW w a Iq N Q Q I m\ z Z I H H d• N w O rl 110 N N O m O H N M v m H N M H O to H m v p U r D D 1 00 OHN ;v lo f, H H N m Lo co O O co N io O Nrmm m O Z O < O ka Ga 1 H N N N N N N m v vl v vw v 0 w l0 �D l0 l0 l0 l0 r r m m m m F 0.1 M 1 W F v n CITY COUNCIL LETTER Meeting of July 28, 2014 AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY Hearings Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY: �r Abatement DATE: July 23, 2014 DATE: NO: 14 -51 to 14 -52 Declaration of a nuisance and abatement of violations within the City of Columbia Heights is requested regarding properties at: 2014 -51 — 4329 Main Street N.E. 2014 -52 — 3730 Tyler Street N.E. for failure to meet the requirements of the Residential Maintenance Code. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers 2014 -51 and 2014 -52 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution Numbers 2014 -51 and 2014 -52 being resolutions of the City Council of the City of Columbia Heights declaring the properties listed a nuisance and approving the abatement of violations from the properties pursuant to City Code section 8.206. COUNCIL ACTION: 75 RESOLUTION 2014 -51 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Bart Mady (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 4329 Main Street N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on June 19, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on May 8, 2014, an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 2. That on June 19, 2014 inspectors re- inspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on July 14, 2014 inspectors re- inspected the property and found that violations remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall repair /replace garage door that is off track. B. Shall repair /replace garage door that has rotted. C. Shall repair /replace soffit on garage that has rotted. D. Shall repair /replace windows on garage that are rotted. E. Shall repair /replace any /all broken windows on house. F. Shall repair /replace roof & soffit on house that has rotted G. Shall replace gutters on house. H. Shall remove brush pile /yard waste from the property. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). 76 CONCLUSIONS OF COUNCIL 1. That the property located at 4329 Main Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The property located at 4329 Main Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2014 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Katie Bruno City Clerk/Council Secretary 77 RESOLUTION 2014 -52 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Federal Home Loan Mortgage Corporation (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 3730 Tyler Street N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on July 8, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on June 2, 2014, an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 2. That on July 8, 2014 inspectors re- inspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on or about July 10, 2014 due to foreclosure, the Owner of Record changed from Anthony Griffith to Federal Home Loan Mortgage Corporation. 4. That on July 17, 2014 inspectors re- inspected the property and found that violations remained uncorrected. 5. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall repair /replace dilapidated shed in back yard. B. Shall sod, seed or landscape all bare areas of the yard. C. Shall scrape and paint garage. D. Shall remove electrical wiring hazard on fence. E. Shall remove cement footings with rebar that are a trip hazard in yard. 6. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 3730 Tyler Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 78 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The property located at 3730 Tyler Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2014 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Katie Bruno City Clerk/Council Secretary 79 CITY COUNCIL LETTER Meeting of July 28, 2014 AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY Hearings Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY: Revocation` " DATE: July 24, 2014 DATE: NO: 14 -53 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against rental properties at: 3731 -3733 Pierce Street N.E. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: More to close the public hearing and to waive the reading of Resolution Number 2014 -53 being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution Number 2014 -53 being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. COUNCIL ACTION: 80 RESOLUTION 2014 -53 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by The Bank of New York Mellon (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 3731 -3733 Pierce Street N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on July 1, 2014 of a public hearing to be held on July 28, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on or about May 12, 2014 inspection office staff sent a letter requesting the owner of the property submit the rental license application for this property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on July 1, 2014 inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: a. Failure to submit renewal rental license application and fees. 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). 81 ORDER OF COUNCIL The rental license belonging to the License Holder described herein and identified by license number F12674 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this day of 2014 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Katie Bruno City Clerk/Council Secretary 82