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HomeMy WebLinkAbout06-23-2014 Regular MeetingCITY OF COLUMBIA HEIGHTS mava, Gay L. Peterson 590 40th Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 Councilmembers Visit our website at. www.ci.columbia- hei2hts.mn.us Robert A. Williams Bruce Nawrocki Tammera Diehm Donna Schmitt City manarer Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, June 23, 2014, in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only) 1. CALL TO ORDER 2. ROLL CALL 3. INVOCATION Invocation provided by Dan Thompson, Heights Church 4. PLEDGE OF ALLEGIANCE 5. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Update from Steve Smith and Dave Rudolph regarding SACA progress 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council p MOTION: Move to approve the minutes of the City Council meeting of June 9, 2014. p 12 4 B. Accept Board and Commission Meeting Minutes Accept Minutes of the February 26, 2014, Park and Recreation Commission Meeting C. Approve Attached List of Rental Housing Licenses MOTION: Move to approve the items listed for rental housing license applications for June 23, 2014 in that they have met the requirements of the Property Maintenance Code. D. Approve Business Licenses MOTION: Approve the items listed on the business license agenda for June 23, 2014 as p 17 p 28 presented. E. 2013 Comprehensive Annual Financial Report p 30 MOTION: Move to recognize that the 2013 Comprehensive Annual Financial Report, including the independent auditors report, was distributed to the City Council, and move to schedule a presentation by the auditor for the July 14th council meeting. City Council Agenda Monday June 23, 2014 Page 2 of 3 F. Approve Transfer of Funds for AHDTF For Overtime Grant Reimbursement, Recycled brass from Range, Overtime and Traffic Details for CH Schools, Detox Transports, and TZD Grant p 31 reimbursement from General Fund to Police Department line items MOTION: Move to transfer the following from the General Fund to the Police Department 2014 Budget: (1) The $13,649.23 received as reimbursement under the Safe and Sober grant (TZD), and the $2,000 received as AHDTF overtime, and the $300 received for detox transports, and the $7,906.25 received fiom School District #13 for security and traffic enforcement details be transferred to line item 1020, Overtime. This total is $23,855.48. (2) The $355.02 received from the recycling of spent brass shell casings recovered from the range be transferred to line item 2070, Training and Instructional Supplies, the line item from which training ammunition is purchased. G. Approve Agreement for Information Technology Shared Service with MetroINET regarding Two Factor Authentication p 32 MOTION: Motion to authorize the Mayor and City Manager to enter into the Information Technology Shared Service Agreement with MetroINET to provide Two Factor Authentication services to the City of Columbia Heights Police Department at a cost of $7,811.03 plus $13,065.01 annually. H. Adopt Columbia Heights Retroreflectivity Sign Maintenance Plan p 48 MOTION: Move to adopt the Columbia Heights Retroreflectivity Sign Maintenance Plan dated June 23, 2014. 1. Payment of Bills p 56 MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 152632 through 152821 in the amount of $723,362.45. MOTION: Move to approve the Consent Agenda items. 9. PUBLIC HEARINGS A. Approve Site Plan for Jeff's Bobby and Steve's Auto World, Located at 3827 Central Avenue N.E. MOTION: Move to waive the reading of Resolution No. 2014 -45, there being ample copies p 65 available to the public. MOTION: Move to adopt Resolution No. 2014 -45, being a resolution approving a Site Plan, for Jeff's Bobby and Steve's Auto World, located at 3827 Central Ave. N.E., subject to conditions. B. Approve Conditional Use Permit for the Property Located at 3827 Central Avenue N.E. MOTION: Move to waive the reading of Resolution No. 2014 -46, there being ample copies p 78 available to the public. MOTION: Move to adopt Resolution No. 2014 -46, being a resolution approving a Conditional Use Permit, for the property located at 3827 Central Ave. N.E., subject to conditions. C. Adopt Ordinance No. 1615, being an Ordinance Providing for the Issuance and Sale of General Obligation Library Bonds, Series 2014A, in the Maximum Aggregate Principal Amount of p 83 $7,000,000. MOTION: Move to waive the reading of Ordinance No. 1615, there being ample copies available to the public. MOTION: Move to adopt Ordinance No. 1615, being an Ordinance providing for the issuance and sale of General Obligation Library Bonds, Series 2014A, in the maximum aggregate principal amount of $7,000,000. D. Adopt Resolutions 2014 -47 (3700 Van Buren Street N.E.), 2014 -48 (5005 7t' Street N.E.), 2014 -49, (4557 Madison Street N.E.), and 2014 -50 (3819 Main Street), Being Resolutions of the City Council City Council Agenda Monday June 23, 2014 Page 3 of 3 of the Citv of Columbia Heights Annrovin2 Rental License Revocation for Failure to Meet the p 91 Requirements of the Property Maintenance Codes MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers 2014- 47, 2014 -48, 2014 -49, and 2014 -50 being ample copies available to the public. MOTION: Move to adopt Resolution Numbers 2014 -47, 2014 -48, 2014 -49, and 2014 -50, being Resolutions of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental licenses listed. 10. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions Approve Huset Park Contract for Private Development — Amendment #6 p 96 MOTION: Move to waive the reading of Resolution No. 2014 -42 there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2014 -42 being a resolution approving a Sixth Amendment to the Amended and Restated Contract for Private Development between the Columbia Heights Economic Development Authority, the City of Columbia Heights and Huset Park Development Corporation, reflecting Contract Option A. OR: MOTION: Move to waive the reading of Resolution No. 2014 -42 there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2014 -42 being a resolution approving a Sixth Amendment to the Amended and Restated Contract for Private Development between the Columbia Heights Economic Development Authority, the City of Columbia Heights and Huset Park Development Corporation, reflecting Contract Option B. B. Bid Considerations C. New Business and Reports 11. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 12. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his /her name and address for the record. LLM/cjb OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING JUNE 9, 2014 THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON MONDAY JUNE 9, 2014 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA 1. CALL TO ORDER The meeting was called to order by Mayor Peterson at 7:10 PM. 2. ROLL CALL Present: Councilmembers Schmitt, Diehm, Nawrocki, Mayor Peterson Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Katie Bruno, Council Secretary; Bethany Grabow, Children's Librarian; Kevin Hansen, Public Works Director; John Larkin Assistant Fire Chief; Elizabeth Holmbeck, Associate City Planner; Joe Hogeboom, Community Development Director; Joe Kloiber, Finance Director 3. INVOCATION Pastor Bob Lyndes from Crest View Senior Community provided the invocation. 4. PLEDGE OF ALLEGIANCE - recited 5. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) Mayor Peterson reported that the order of Public Hearing Items A and B would be swapped. 7. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Presentation of Humanitarian of the Year Award to Lorien Mueller. Mayor Peterson presented the 2014 Humanitarian of the Yare Award to Lorien Mueller, and thanked her for her service to Columbia Heights. Ms. Mueller gratefully accepted the award. B. Presentation of Community Partnership grant for $2,500 for firefighter protective clothing. Mike Hartell representing CenterPoint Energy presented the City with a check for $2,500 to use towards the purchase of protective clothing for the fire department. John Larkin expressed gratitude for the grant; explaining that the protective equipment is perishable, and this will help with replacement costs. C. Announcement from Children's Librarian Bethany Grabow regarding Bookawocky, the 2014 Summer Reading Program for Youth. Ms. Grabow reported that she has talked with about 2,000 kids in the community regarding summer reading opportunities at the library. June 2nd was the first day to sign up, 68 youth did so, now over 200 have signed up, and that number is expected to increase once school is officially recessed for summer. Mayor Peterson thanked Ms. Grabow for her dedicated service. 8. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of May 27, 2014. B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the Economic Development Authority minutes of May 5, 2014, MOTION: Move to accept the Planning & Zoning draft minutes of June 3, 2014. MOTION: Move to accept the Library Board minutes of May 7, 2014. C. Approve Business License Applications MOTION: To approve the items listed on the business license agenda for June 9, 2014 as presented. D. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 152462 through 152631 in the amount of $422,982.17. Motion by Councilmember Diehm, seconded by Councilmember Nawrocki to approve the above items on the Consent Agenda. Motion passed unanimously. 9. PUBLIC HEARINGS A. Approve Minor Subdivision from Modern Construction for the property located at 3701 Buchanan Street NE. Associate City Planner Elizabeth Holmbeck gave an overview of the project explaining that the Minor Subdivision would split an existing vacant lot into two single family residential lots. The applicant also requested a waiver to the 60 feet minimum lot width requirement. The two proposed lots would be 54 feet in width. Holmbeck reported that the Planning and Zoning Commission recommend the Council approve the Minor Subdivision and that a waiver is granted to Code Section 9.109 (C)- minimum lot width requirement. Motion by Diehm, seconded by Schmitt to waive the reading of Resolution No. 2014 -44, there being ample copies available to the public. Motion passed unanimously. Motion by Diehm, seconded by Schmitt to approve the Minor Subdivision of the property located at 3701 Buchanan street NE. subject to certain conditions. Motion passed unanimously. Motion by Diehm, seconded by Schmitt to to grant a waiver to Code Section 9.109(Q- minimum lot width requirement of 60 feet. Motion passed unanimously. B. First reading of Ordinance No. 1615, being an Ordinance for the issuance and sale of General Obligation Library Bonds Series 2014A in the maximum aggregate principal amount of $7,000,000. City Manager Fehst reported that this is the first of two required readings of the ordinance. The Library Task Force has been reviewing the potential library as well as location options over the past couple of years. The task force has recommended building a library between 20,000 and 25,000 square feet to accommodate the current and future needs of Columbia Heights. Two sites have been studied; behind the former NEI building, and the former Burger King site. Anticipated building costs are about $8,000,000. The City anticipates internally financing $2,000,000, resulting in setting the second reading of the ordinance at approximately $6,500,000. The final numbers from Leo Daly will be available prior to the second reading of the ordinance. Kevin Hansen, Public Works Director reviewed the construction cost estimate received from Leo Daly, the total estimated costs for the building was $5,879.207. Hansen then compared the costs unique to both the NEI and Burger King sites. The cost range for the NEI site is $6,700,000 to $6,900,000, and the Burger King site estimate is $7,400,000, it was noted these estimates do not include overhead costs, such as architecture fees, construction testing fees and furnishing & technology fees. Hansen estimated these additional fees would be about $1,000,000. Councilmember Nawrocki stated that while a new library is desirable, it is important to be mindful of the impact this would have on taxpayers in the City. Nawrocki reported that Columbia Heights property taxes are in the upper 1/3, and has one of the lowest average family household income in the 7 county metro area. Councilmember Nawrocki also pointed out that a larger building will result in greater costs over the time. Nawrocki noted that if a referendum petition was obtained, it could be added to the general ballot. Nawrocki commented that portions of the profits from the liquor stores have been used to repay bonds and suggested delaying this project until the City catches up on other projects. Councilmember Schmitt questioned the bond rate. Finance Director Kloiber reported that the current rate is 3.26 %. Mayor Peterson opened the Public Hearing at 7:50 pm. Gail Olson -4914 Washington St NE commented that many neighboring communities have invested in new or renovated libraries. Ms. Olson stated that it is important for Columbia Heights to be competitive, and to work to retain and attract residents. Malcom Watson — 1717 49th Ave NE expressed concern with the $7,000,000 bond, stating he sees that as a lien against his property as well as the properties of all the residents in the community. Mr. Watson suggested looking into the possibility of renovating the current library, asking the Council to consider the impact to the taxpayers. David Larson -2100 Argonne Drive NE stated that the current library is 55 years old, and now is the time to replace it. Mr. Larson indicated that maintenance costs of an aging building will be substantial. It was reported that delays in construction will result in higher prices due to inflation, as well as the possibility of increasing interest rates. The benefits of a library were shared, noting the benefit to our homes, schools, churches, community. Nile Harper -1437 Glacier Lane stated that he enthusiastically supports the building of a new library at the former Burger King site. Mr. Harper offered a list of benefits including: high visibility on a highly traveled road, the proposed library will serve the entire population, development would likely encourage future development. Jane Polley -4109 Cleveland St NE shared that she sees a need for a response to meet the needs of the evolving community. It was reported that a library offers opportunities for learning, and community building. Ms. Polley stated that she tutors students from various places, and frequently there is not space available at the library. Catherine Vesley -5135 Matterhorn Drive said that she spoke to the owner of the Heights Theater, he is in support of the library as a neighbor, and would like to see development begin. Ms. Vesley reported that Northeast Bank shared the same opinion. Ms. Vesley shared her discontent with declining property values, and sees this proposal as something that would likely to retain or increase property values, as well as community perception. Ronald Vogel -4207 Fillmore St NE expressed concern with the possibility of an increase in property taxes. Mr. Vogel suggested letting the community vote on the issuance of General Obligation Bonds. Ramona Anderson -4132 Stinson Boulevard commented that a majority of residents in the City are on a fixed income. Concern was expressed with the amount of recent development, and the requirements to pay for any additional large projects. Ms. Anderson also was concerned for the residents ability to afford an increase in their property taxes, as energy costs are expected to increase as well. It was suggested that the item be placed on the ballot in November to allow the majority of residents to offer their opinion. Bob Odden -1201 42'/2 Ave NE commented that times have changed with eBooks, and kindles, questioning what the future usage of a physical library might be. Concern was expressed with an increase in property taxes, as many other entities are increases as well. The suggestion was made to consider remodeling or expanding the current facility. Mr. Odden also would like to see the item on the ballot in November. Jeff Diehm -5125 St. Moritz Drive stated that the tax base will continue to decrease until there is reinvestment made in the City. Diehm commented that the fact that there are many low income residents in the City is all the more of a reason to provide a library, to provide the use of computers, tutors, and resources. Mr. Diehm talked about a shared collective sacrifice, in order to do the right thing for the community. Diehm asked the Council to look out for the best interest of the entire community as they make their decision. City Manager Fehst clarified the financial impact on residents. For a home valued at $150,000 the estimated annual increase in property taxes would be $66.00, for a median valued home of $126,000 the estimated annual increase would be $37.00 or less. Councilmember Nawrocki stated that the impact on residents could be more, because the impact of using internal funds is not included in the estimations. Barbara Kondrick -4041 Reservoir Blvd. commented that many people come to the library for help, and many of the people could not afford to get help from other places. Ms. Kondrick thanked the Council for their careful consideration. Gregory Sloat -4731 Oh St NE agreed that the residents should have the opportunity to vote on the item, because of the large dollar amount. Mr. Sloat suggested the item be added to the ballot to allow the community an opportunity to vote. Aaron Klemz -3960 Jackson St. stated he doesn't see the possibility of renovating the existing building. Mr. Klemz clarified the referendum process, that the City Council would approve the ordinance, the citizens could petition for a referendum afterwards. Mayor Peterson confirmed that is the process. Mr. Klemz spoke favorably of the project, stating the advantages in providing residents the opportunities to better themselves through knowledge gained through research. City Manager Fehst explained that staff has estimated $7,000,000 on the first reading as the final estimates are not in from the architect. The intention is to come back to the second reading with a lower amount. Staff will get a figure on the median tax household increase as well. Motion by Councilmember Diehm, seconded by Councilmember Schmitt to waive the reading of Ordinance No. 1615, there being ample copies available to the public. Motion passed unanimously. Motion by Councilmember Diehm, seconded by Councilmember Schmitt to schedule June 23, 2014 at approximately 7: 00 p.m. in the City Council Chambers for the second reading of Ordinance No. 1615, being an Ordinance for the issuance and sale of General Obligation Library Bonds, Series 2014A, in the maximum aggregate principal amount of $7,000,000. Councilmember Nawrocki questioned if the Council could move to have the question placed on the ballot. City Attorney Hoeft explained that a petition would need to be obtained for the referendum. Councilmember Schmitt asked if one of the Councilmembers could start the petition. The City Attorney responded that as a citizen of Columbia Heights any councilmember could do so. Councilmember Schmitt commented that in 2012 a renovation study of the library was completed by Leo Daly, the estimated renovation amount was $8,000,000. Mayor Peterson stated that he supports a new library, noting that there has been ample research done on the project. Peterson commented that the residents could petition to have the question on the ballot, although the City Council is elected to serve the best interest of the public. Councilmember Schmitt clarified that tonight's vote is for the bonding issue, and not the site. Roll Call: Ayes: Diehm, Schmitt, Peterson Nays: Nawrocki 3Ayes, 1 Nay- Motion Carried 10. ITEMS FOR CONSIDERATION None 11. ADMINISTRATIVE REPORTS Report of the City Manager Councilmember Nawrocki asked the City Manager for an update regarding the Branding Campaign. City Manager Fehst explained that the City will be marketing the positive things going on in the community; including affordable housing, a great school district, a new gymnasium, and possibly a new library. Councilmember Nawrocki stated that at a cost of $30,000 he feels it is not a good investment. Manager Fehst stated that cities need to remain competitive. Mayor Peterson commented that the branding campaign will be used to improve perceptions that other communities have of the City, and keep the pride in Columbia Heights. Report of the City Attorney Nothing to report. 12. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his /her name and address for the record. Mary Miller -720 38th Ave NE addressed the Council regarding the lighting at the storage lot located at 37th and Madison, owned by Bobby & Steves. Ms. Miller stated she has talked with Bobby Williams regarding this matter, and he assured her that they will work with her. Ms. Miller is also concerned with the noise coming from Invest Cast; located at 719 39th Ave NE, noting that they had an agreement reached through mediation about ten years ago. One of the conditions of mediation was that the bay doors were to remain closed, and that is one of the current issues. Miller questioned why a foundry was permitted to operate without any type of buffer. Other issues include deliveries occurring at odd hours, running of loud fans, a particular employee with a loud vehicle. Other neighbors have registered complaints in the area as well. City Manager Fehst stated he will speak with Chief Nadeau, as well as possibly working with the mediation service to meet with Ms. Miller and Mr. Walker. Bill Walker, representing Invest Cast stated that he has spent $38,000 - $40,000 in various upgrades in order to address issues. Mr. Walker explained that he has changed their shipping schedule, and he reminds employees to keep the doors closed. City Manager Fehst thanked both parties, and reported he will check on the situation and report back to the Council. Mayor Peterson explained that difficulties arise when differently zoned properties abut. Mr. Walker indicated that he is open for reasonable discussion. Jerry LaMere -3828 Quincy stated that he lives near Invest Cast, and it is noisy, but he is happy to have a thriving business in the neighborhood. Harold Hoium -4200 3rd St. reported that there are some maintenance issues at the overhead bridge at University Ave. Mr. Hoium inquired about the overgrown grass along University Ave between the curb and fence. Public Works Director Kevin Hansen reported that the City has recently cut the right of way, but will not cut up to the fence; as that is the responsibility of the State. Joyce Meier -4931 Jackson St NE questioned if the City has an ordinance limiting the hours of garbage pick -up. She is concerned about the new business opening in the 4900 block of Central Ave. Ms. Meier requested that property inspectors from the fire department leave written instructions regarding violations. She stated her disagreement with some of the City's code requirements. Ms. Meier noted that she would like to see an ordinance prohibiting adult bicyclists form riding on the sidewalks; she sees this as a serious safety issue for pedestrians. Councilmember Nawrocki stated that he reviewed the staffs report of the property, and is in agreement with their findings. Mayor Peterson encouraged prayers and remembrance for our service men and women, and reminded residents not to take ourselves too seriously; and do a random act of kindness. Councilmember Nawrocki asked about a Special EDA meeting. City Manager Fehst stated that there will be on Monday, June 23rd at 5:30 pm. 13. ADJOURNMENT The meeting adjourned at 9:46 p.m. Respectfully submitted, Katie Bruno Council Secretary RESOLUTION NO. 2014-44 RESOLUTION APPROVING A MINOR SUBDIVISION FOR 3701 BUCHANAN STREET NE. COLUMBIA HEIGHTS WHEREAS, a proposal (Case #2014 -0605) has been submitted by Modern Construction to the City Council requesting Minor Subdivision approval from the City of Columbia Heights at the following site: ADDRESS: 3701 Buchanan Street NE. LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING: A Minor Subdivision for 3701 Buchanan Street NE. WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on June 3, 2014; WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the City staff regarding the effect of the proposed Minor Subdivision upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings: 1. The proposed subdivision of land will not result in more than three lots. 2. The proposed subdivision of land does not involve the vacation of existing easements. 3. All lots to be created by the proposed subdivision conform to lot area and width requirements established for the zoning district in which the property is located. 4. The proposed subdivision does not require the dedication of public rights -of -way for the purpose of gaining access to the property. 5. The property has not previously been divided through the minor subdivision provisions of this article. 6. The proposed subdivision does not hinder the conveyance of land. 7. The proposed subdivision does not hinder the making of assessments or the keeping of records related to assessments. 8. The proposed subdivision meets all of the design standards specified in Section 9.115. FURTHER, BE IT RESOLVED that the attached conditions, survey, and other information shall become part of this Minor Subdivision and approval; and in granting this Minor Subdivision the city and the applicant agree that this Minor Subdivision shall become null and void if the subdivision has not been filed with the Anoka County Recorder's Office within one (1) calendar year after the approval date. CONDITIONS ATTACHED: The Planning Commission approves the Minor Subdivision for 3701 Buchanan Street NE. subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2. The applicant shall provide required utility and drainage easements for all newly created lots and shall be responsible for the cost of filing and recording written easements with the Anoka County Recorder's Office. 3. The applicant shall pay parkland dedication fees for each lot created beyond the original number of lots existing prior to subdivision, except when such fees have been applied to the property as part of a previous subdivision. 4. The applicant shall be responsible for filing the approved subdivision survey with the Anoka County Recorder's Office. The approved minor subdivision shall become invalid if the subdivision is not filed with the Anoka County Recorder's Office within one (1) year of the date of City Council action. ORDINANCE NO. 1615 BEING AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION LIBRARY BONDS, SERIES 2014A, IN THE MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF $7,000,000 The City of Columbia Heights does ordain: Section 1. It is hereby determined that: 10 (a) The City of Columbia Heights (the "City ") has proposed to construct a new public library in the City (the "Project "). (b) The City has determined to finance the costs of the Project, including all hard and soft costs and bond issuance costs, through the issuance of general obligation bonds under the Charter of the City (the "Charter "). (c) It is necessary and expedient to the sound financial management of the affairs of the City to issue its General Obligation Library Bonds, Series 2014A (the "Bonds "), in the maximum aggregate principal amount of $7,000,000, pursuant to the Charter, to provide financing for the Project. Section 2. Ehlers & Associates, Inc. is authorized to negotiate the sale of the Bonds in the maximum aggregate principal amount specified in Section 1(c), in accordance with terms of proposal approved by the Finance Director of the City. Provided no petition initiating a referendum on the issuance of the Bonds is received within thirty (30) days after publication of this ordinance, the City Council will meet on or before September 26, 2014, or such other date specified by the City Manager in accordance with the City Charter, to consider the sale of the Bonds and take any other appropriate action with respect to the Bonds. Section 3. The City hereby declares its official intent to reimburse itself for the costs of the Project from the proceeds of the Bonds, pursuant to Treasury Regulations, Section 1.150 -2, promulgated by the Internal Revenue Service. Section 4. This ordinance shall be in full force and effect from and after thirty (30) days after its passage. 11 City of Columbia Heights Park and Recreation Commission February 26, 2014 Eileen Evans called the meeting to order at 5:30 p.m. ROLL CALL Members present: Eileen Evans; Sean Clerkin; Tom Greenhalgh; Stan Hoium; David Payne Staff Present: Kevin Hansen, Public Works Director; Gary Peterson, Mayor; Keith Windschitl, Recreation Director; Deanna Saefke, Secretary APPROVAL CONSENT AGENDA Motion by Hoium, second by Payne, to approve the consent agenda. Upon vote: All ayes. Motion Carried. Evans asked for clarification on the financial line itein for trees. Hansen indicated that was for hazardous or diseased trees. She asked if vandalism is still occurring at Wargo Court. Hansen replied there has not been any vandalism since the removal of the copper pipes that was very costly to repair. Greenhalgh asked how the Lions Club wrestling event went. Hoium replied they probably broke even but still feel it was a good event that they would like to do again in the future. Greenhalgh asked if the wood floor in the hall was left in good condition. Windschitl indicated he met with both groups for the wrestling and boxing event beforehand and the floor was not damaged. Evans asked if the hockey day happened this year. Windschitl replied no because the hockey association did not have enough help to conduct the event this year. Evans asked about the request for the Dom Hebzynski memorial. Windschitl replied the option the Commission decided on; to place two benches at the top of the hill at Huset Park instead of the concrete memorial the group was proposing, was presented to the gentleman heading up the memorial project. He is waiting for a reply. LETTERS AND REQUESTS A. Request for the rental fee to be waived for the Columbia Heights Public Library Foundation fundraiser hosting a micro brewers "Tasting Event." Gail Olson and Cliff Shedlov were present from the Library Foundation. Olson stated the Foundation would like to hold a fundraising event at John P. Murzyn Hall in the spring to replace the previous Linder's plant fundraiser. The group spoke to Larry Scott regarding a beer tasting event with microbreweries. This would be a good way to promote the City liquor stores as well. The group is requesting the use of Murzyn Hall on one of four of the following Fridays; May 16, May 30, June 13, or June 20. Windschitl added that June 20 was rented and canceled so if that date is used there would be a $400 dollar refund given to the prior renter. Greenhalgh asked if the Saturdays after each date are rented and would require staff time to clean and reset for the next event. Saefke replied yes all Saturdays are rented. Payne indicated that the Friday, June 20 date could potentially be rented out as it is the latest date on the list. Windschitl suggested charging the fifty dollar entry fee and twenty dollars per hour of use in the building, the group would be in charge of cleanup, proof of liability insurance would be required, and a security officer needed as well. He reinstated that the insurance requirement is important with an alcohol event having a large group of people and being open to the public. Another concern is having dram shop insurance. Evans stated that staff would need to be present during iv, Park & Recreation Commission February 26, 2014 Page 2 the event. Windschitl replied that a staff person is working during any event; however a security officer may be waived upon the Commissions discretion. Motion by Hoiuin, second by Payne, to charge the $50 entry fee and $20 per hour of use including set, event time, and cleanup in order to cover staffing and building use fee. Upon vote: All ayes.. Motion Carried. Payne asked if a security office would be needed if the event goes from 5:00 — 8:00 p.m. Holum asked if a security officer is required when alcohol is being served for four hours or more. Windschitl answered that the commission recently agreed to have a security officer at all large events, unless there is an exception. The reason for this is when there is a large group of people it is a lot to ask of one staff person to handle any situation that may arise. Peterson suggested waiting to see if an officer would volunteer to be at the event in order to save on that cost. Motion by Clerkin, second by Greenhalgh, to leave the requirement of a security officer up to the decision of staff. Upon vote: All ayes. Motion Carried. The representatives from the Library Foundation indicated the preference would be to hold the event on Friday, May 30. B. Request for a reduced rental rate from the American Relief Agency for the Horn of Africa ( ARAHA) non - profit group in Columbia Heights for Saturday, April 12, 2014 for a fundraiser speaker and dinner with no alcohol being served. Windschitl reported the American Relief Agency for the Horn of Africa ( ARAHA) is located in Columbia Heights on 39 "' & Jackson Street and are a 501 -C3 non -profit group. ARAHA would like to use Murzyn Hall for a fundraiser luncheon /dinner with a speaker; they are not serving alcohol. Greenhalgh asked if they would receive the 25 % discount. Windschitl replied that if they use their business insurance and address they would qualify for the 25% resident discount rental rate, less tax being a tax exempt group. Peterson asked what the rate would be. Saefke reported the rates for all date and time options. Peterson stated this is a very nice group of people; they did snake a contribution to the heritage tower, and his desire to see our ethnic groups within the city get involved. He indicated they will be bringing in a speaker and people from outside of the community. Payne indicated his concern with 300 plus people and if security would be needed. Windschitl replied this goes back to the previous discussion where a security officer is required at all large rental events but waived upon the Commissions discretion. Hoium stated he wants to snake sure that the Commission is consistent with their guidelines as well. For example extra discounts are not given on Saturday rentals other than a resident discount. Windschid replied that has been followed other than the recent fundraiser for the Pastor at Oak Hill Baptist Church because the request was received within 30 days of the event and the date was still open. Hoium asked how this request is different. Clerkin replied the Pastor's fundraiser was received within 30 days and this even is almost two months away and could be rented for another event. Saefke replied the voting responses for the Pastor's fundraiser varied from yes, yes only because it is within 30 days, and one vote was opposed. Evans indicated she voted against the previous fundraiser discount because she feels that once a rule is made we should follow it at all times. Clerkin restated that within 30 days the chances of it booking is less likely. Motion by Payne, second by Greenhalgh, to inform the ARAHA group that they do qualify for the 25 % resident discount less taxes but do not qualify for any further discount on a Saturday rental. Upon vote: All ayes. Motion Carried. 13 Park & Recreation Commission February 26, 2014 Page 3 C. Request for an open bar on September 20, 2014 for a wedding reception. Evans stated concern with who would be distributing the alcohol for this event. Windschitl indicated after speaking with the couple that they would use the staff recommended bartenders. Motion by Clerkin, second by Hoiuin, to approve the open bar request, requiring the use of staff approved bartenders instead of the MN School of Bartending. Upon vote: All ayes. Motion Carried. D. Request for a reduced rental rate for a benefit on Saturday, April 26, 2014 for Erick Brask. Evans indicated this particular Saturday is far enough away that it could be rented. If they wanted a further discount they could request a Friday or Sunday. Clerkin stated they could ask for a resident discount. Saefke replied there is no request needed to qualify for the resident discount, just proof that they own a home or business within the city. Motion by Clerkin, second by Payne, to deny the request for a further discount on Saturday, April 26, 2014, but if they want to hold the event on a Friday or a Sunday the rental fee would be a $50 entry fee and $20 per hour of use plus tax. Upon vote: All ayes. Motion Carried. E. Request for a reduced rental rate for a benefit on Sunday, March 9, 2014 for Karen Fowler. Evans indicated this benefit request is for a Sunday qualifying for the reduced rental fee. Motion by Payne, second by Clerkin, to approve the reduced rental fee of a $50 entry fee and $20 per hour of use plus tax on Sunday, March 9, 2014. Upon vote: All ayes. Motion Carried. OLD BUSINESS A. Update on LaBelle Park Hansen reported the 2014 Parks Capital Improvement includes the removal of the boardwalk and fencing at LaBelle Park. For funding, the City Council did issue bonds for the removal project to be conducted in 2014. With the removal of the boardwalk and wood pilings, Hansen indicated the shoreline restoration will also be a part of the project. As a result, the trail will then be moved back (or away from the waters' edge) slightly. Under the 2014 Capital Improvement Plan funded by the Mississippi Water Management Organization (MWMO), improvements include the addition of two storm water ponds to improve water quality. The two water quality ponds will be near the parking lot off of 42nd and the second pond by the cul -de -sac and parking lot on 41" Avenue. As there will be significant grading in this area, staff is suggesting the addition of the shelter and overlook area in 2014, consistent with the Labelle Park Master Plan. The addition of the shelter would require additional approval from the Commission and City Council. Hansen estimated the cost of the shelter around $100,000 - $125,000. The shoreline restoration estimate $140,000 with the potential of $40,000 in grant money. The two water quality ponds are $125,000 that is in the MWMO CIP. Hansen stated that the shelter would be installed in the area of the basketball court area which is the area where the public informational meeting generated the most discussion. Hoium asked about the water flow into the two new ponds. Hansen replied the drain water from the parking lot and 41" Avenue drains into the pond. Peterson asked if the two water quality ponds will provide filtration prior to draining into LaBelle pond. Hansen replied yes, the two new ponds will be filtration ponds similar to Ramsdell Park so the sediment gets pulled out of the water prior to the water draining into LaBelle Pond. By the water spending more time in the pond the sediment is filtered out of the water and other containments as well. Peterson asked if the ponds need to be cleaned periodically. Hansen replied yes the recommendation is changing 14 Park & Recreation Commission February 26, 2014 Page 4 from every 8 -10 years to every 15 -20 years. This process is done by excavating the pond and replanting. Hansen indicated another big project in 2014 will be Jackson Pond reconstruction. The current cost estimate is $800,000. The sediments in that pond cannot be distributed on land for grading material because they have so much heavy metal and need to be landfilled. Hoiuin asked why the cost is so expensive and if the sediment could be burned. Hansen replied that the costs of to landfill is $250,000 alone, the material cannot be burned. However, the Mississippi Watershed Management Organization, MWMO, is funding $800,000 and the rest of the money was bonded for. An innovative treatment is being used with sand filtration with iron particles. Jackson Pond drains directly to the Mississippi River so the goal is to remove phosphorous. Evans asked where LaBelle Pond drains to. Hansen replied LaBelle Pond drains into Jackson Pond and then directly to the Mississippi River. NEW BUSINESS A. Emerald Ash Borer (EAB) Program Hansen presented handouts for the members with photo examples of diseased trees. Currently there are no confirmed cases of EAB but staff believes there is some within the City. In 2013 there were three sites were checked by the DNR and in each case it was a borer, but not the Emerald Ash type. The EAB is a very fast acting and fast spreading bug. There have been confirmed cases within a 3 mile radius; in Minneapolis and Roseville. The radius for infestation is about 10 miles once there is one confirmed case. If no treatments are done the entire ash tree population can be wiped out in 5 -8 years. Staff counted the trees between public trees in parks or public right of ways and then estimated private trees by sampling. There are approximately 1200 public ash trees and approximately 2400 on private property. Moving forward the plan will be a removal, treatment and replanting combination. The proposal is to remove 60% and treat 40% of the Public ash trees. When the public tree count was taken the trees were also rated in size and quality. Trees that are too small, too large, or hazardous will be recommended for removal. Within the parks are approximately 300 ash trees; 60% will be suggested for removal. Evans asked if the trees would be removed prior to any confirmation of EAB. Hansen replied yes. Hoium asked why the trees would not be left until something is wrong. Hansen replied if they are left it perpetuates and can also accelerate the bug problem. Clerkin replied you basically remove the food. Hansen indicated that the City of Minneapolis choose to remove every ash tree that they have on public property. He reinstated that this is such a fast acting bug that kills trees, manifesting it within two to four years and once you have the bug you have it everywhere. It costs two to three times more to remove a dead tree that is unsafe than to remove a damaged living tree. Hansen indicated the budget for a ten year time fraine is $500,000. Staff keeps a watch list on the trees within the city and now that attention and budget will shift towards ash trees. He stated the confirmed infestation is three miles away and is in the zone of impact for how far the bugs travel. Hansen stated this information will be presented to the City Council on Monday evening. The purpose is to establish a plan to try to preserve some ash trees and also to program out for the next ten years to help control the budget. With over 2,000 private trees, staff proposes providing residents resources to help with treatment and removal services for their ash trees. The focus of replanting will be within the parks with a variety of new trees. Hoium asked if the cost to treat a tree is half as much as replacement costs; why wouldn't they all be treated. Hansen replied that some of the trees are not worth saving. Some trees are hazardous and under electrical lines. Hoium did recall Hansen stating that. Hansen indicated that every 15 Park & Recreation Commission February 26, 2014 Page 5 public tree was rated. This proposed plan is viewed froin a budgetary perspective, what is the best way to move forward in how money is spent. Evans asked if this is all ash trees. Hansen replied it affects almost every ash tree. There are three primary types, but does affect almost every type of ash. There are other borers out there. Hansen believes that the EAB will have a budgetary impact. The current annual tree budget is $125,000 and in two years will probably be proposing a $200,000 annual tree budget. Hansen indicated removal of park trees will begin in 2014. Hoium stated he feels it is good to be proactive. Hansen replied that is the goal with this type of planning and it would be much more expensive to get hit all at once. Some cities have been hit all at once with the borer. Hansen showed photo examples from cities hit by the EAB with a before and after photos. The EAB is moving from the East to the West across the country REPORTS A. Recreation Director Windschitl indicated staff has pulled a lot of snow off of the roof of Murzyn Hall. There are a few water leaks in the building. The Recreation Department is working once again with the Columbia Heights School District to reapply for the current grant. The 21" Century Community Learning Centers current grant is for $45,000 for youth programming and the grant will run out this year. The next grant will give funding for three to five additional years, if awarded. B. Public Works Director /City En ig'neer Hansen reported staff will be gathering inforination regarding splash pads, sighting, costs, and location. This could possibly be a 2015 project and will take a lot of preparation and planning prior to any consideration. The master planning had the original site of a splash pad at Huset Park. Questions to consider will be where the splash pad is located and what size it will be depending on the amount of money there is in the budget. C. Commission Members None at this time. Evans adjourned the meeting at 6:35 p.m. Deanna Saefke, Recreation Clerk Typist II 16 CITY COUNCIL LETTER Meeting of June 23, 2014 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: APPROYA ITEM: Rental Housing BY: Gary Gorman BY- Licenses �0; E: b NO: DATE: June 17, 2014 Approval of attached list of rental housing applications. RECOMMENDED MOTION: Move to approve the items listed for rental housing license applications for June 23, 2014 in that they have met the requirements of the Property Maintenance Code. COUNCIL ACTION: 17 11 i List of Rental Lic to Approve by COLUMBIA HEIGHTS City Council 2014 FARE DEFARTMEKT 825 41st Avenue NE • Columbia Heights, MN 55421 .Inspections 763 - 706 -8156 • Fax 763 - 706 -8151. fire inspections @ci.columbia- heights.mn.us 10003 4304 2ND ST Hampton Investments, Inc F13187 9637 Anderson Lakes Pkwy #324 $ 150.00 Eden Prairie, MN 55344 10005 3911 TYLER ST Nelson, David F13398 7395 Van Buren Street $ 150.00 Fridley, MN 55432 10021 1329 41ST AVE Swanson, Ray F13370 3334 40th Avenue S. $ 150.00 Minneapolis, MN 55406 10046 4254 2ND ST Carr, Stepanie F13461 2571 Irene ST $ 150.00 Roseville, MN 55113 10055 4024 MADISON ST Johnson, Lowell F13413 51030 Deer Drive $ 150.00 Bruno, MN 55712 10059 212 40TH AVE Renewcon Development LLC F13353 16059 Wake ST NE $ 150.00 Ham Lake, MN 55304 10064 5038 7TH ST Bidler, Chris F13496 16111 Woodhaven Ct $ 150.00 Granger, IN 46530 10069 5055 6TH ST Binczik, Anne F13364 5054 6th Street N.E. $ 150.00 Columbia Heights, MN 55421 10071 672 48TH AVE CEL Monton, LLC F13348 1845 Stinson Parkway #212 $ 150.00 Minneapolis, MN 55418 10075 4701 UNIVERSITY AVE Ahmed, Adam F13358 843 95th Lane NE $ 150.00 Blaine, MN 55434 10078 4915 W UPLAND CREST Eicher, Kevin M & Kimberly F13581 20194 Farnham Ave N $ 150.00 Forest Lake, MN 55025 10083 2221 FOREST DR Furthe, Bryan F13213D 5001 Plaza on the lake #250 $ 150.00 Austin, MN 78746 06/17/2014 10:14 Page 1 18 List of Rental Lic to Approve by COLUMBIA HEIGHTS City Council 2014 FIRE DEPARTMENT I MS P E C T i ON D I V- I S 10N 825 41st Avenue NE • uoiumma reigns, IvIIV JJ4L1 I VJ VU o1JV - — iv r — — I - I'I —i..N—...... =------- "•'""- - - -- 10091 4343 6TH ST Furthe, Bryan F13213C 10179 3726 TYLER ST Morrill, Jodi F13543 7801 N Capital of TX HWY #360 $ 150.00 Clinton, MN 56225 Austin, MN 78731 4452 4TH ST 10098 677 46 1/2 AVE Musenbrock, Michael F13494 12096 Dogwood St. N.W. 16601 Flourine St. NW $ 150.00 Coon Rapids, MN 55448 Ramsey, MN 55303 -5805 4800 MADISON ST 10105 -RY 514 HUSET PKWY Sheikh, Jehanzeb F13566 2700 Ulysses St NE #2 21592 N Tiffany Ct $ 150.00 Minneapolis, MN 55418 Kildeer, IL 60047 657 40TH AVE 10146 604 SULLIVAN DR Johnson, Kirk F13444 9594 208th St W 5900 Oxford St #7 $ 150.00 Lakeville, MN 55044 St Louis Park, MN 55416 10147 4045 JEFFERSON ST Saumweber, Christain F13568 14435 96th Ave N $ 150.00 19 Maple Grove, MN 55369 10158 1009 42 1/2 AVE Koehler, Aaron F13159 6125 Westridge Blvd. $ 150.00 Edina, MN 55436 10172 4230 RESERVOIR BLVD Thongpatsang, Tsering F13562 6109 Parnell Ave $ 150.00 Edina, MN 55424 10179 3726 TYLER ST Morrill, Jodi F13543 67702 280th Street $ 150.00 Clinton, MN 56225 10180 4149 7TH ST Esso Properties LLC F13433 3328 E Lake St $ 150.00 Minneapolis, MN 55406 10183 4452 4TH ST Johnson, Joy F13527 $ 150.00 12096 Dogwood St. N.W. Coon Rapids, MN 55448 10187 4800 MADISON ST Keeler, Molly F13490 $ 150.00 2700 Ulysses St NE #2 Minneapolis, MN 55418 10190 657 40TH AVE Marohn, Janice F13273 $ 150.00 9594 208th St W Lakeville, MN 55044 Page 2 06/17/2014 10:14 19 List of Rental Lic to Approve by COLUMBIA HEIGHTS City Council 2014 FIRE DEPARTMENT rMsrscTrOH DIvisxo.ear 825 41st Avenue NE • Columbia Heights, MN 55421 . Inspections 763 - 706 -8156 • Fax 763 - 706 -8151. fireinspections @ci.columbia- heights.mn.us 10196 4620 STH ST Elvester, Andrew F13432 Columbia Heights, MN 55421 2401 Forest Meadow Cir. $ 150.00 347 ORENDORF WAY NE $ 150.00 Minnetonka, MN 55305 10199 1070 GRANDVIEW CT Reiners, Mark F13532 1165 Polk Place $ 1S0.00 Columbia Heights, MN 55421 10209 3708 2 1/2 ST Cel Monton LLC F13247A 1845 Stinson Parkway $ 150.00 Minneapolis, MN 55418 10211 1842 41ST AVE Koch, Ken F13442 4042 Arthur ST NE $ 150.00 Columbia Heights, MN 55421 10215 3863 RESERVOIR BLVD Murphy, Kimberly F13547 7564 Lee Avenue North $ 150.00 Brookyn Park, MN 55443 10217 4650 7TH ST Park Ave Homes, LLC F13188 2400 Blaisdell Ave S B2 $ 150.00 Minneapolis, MN 55404 10225 4905 5TH ST Cel Monton, LLC F13247 1845 Stinson PKWY #102 $ 150.00 Minneapolis, MN 55418 10234 4445 2ND ST Koch, Ken F13221 4042 Arthur Street N.E. $ 150.00 Columbia Heights, MN 55421 10242 3841 CENTRAL AVE Shachtele, Bryan F13209 3517 Skycroft Drive $ 150.00 St. Anthony, MN 55418 10272 1032 44TH AVE Irshad, Rukhsana F13300 52116th St NE $ 150.00 Columbia Heights, MN 55421 10291 -RY 347 ORENDORFF WAY Ahmed, Hussein F13S28 347 ORENDORF WAY NE $ 150.00 Columbia Heights, MN 55421 10297 AFC 5128 4TH ST Marquette, Joel F13485 4300 Reservoir Blvd $ 150.00 06/17/2014 10:14 Columbia Heights, MN 55421 20 Page 3 List of Rental Lic to Approve by COLUMBIA HEIGHTS City Council 2014 FIRE DEPARTMENT I NSPSCT I OM D I y'I S 10M 82541st Avenue NE • Columbia Heights, MN 554x. • Inspections /bi- /Ub -blbb • rU /bd- /Ub -+3l5i • rnreinspectionsLwci .coiumoia- neignts.mn.us 10309 972 40TH AVE Chalmers, Scott F13471 1601 N. Sepulveda Blvd. $ 150.00 Manhattan Beach, CA 90266 10312 4125 7TH ST Warfa, Muhidin F13488 3853 Keyes Street N.E. $ 150.00 Columbia Heights, MN 55421 10336 42414TH ST MSRI Asset Company F13213E 7801 N Capital of Texas Hwy #360 $ 150.00 Austin, TX 78731 10339 -RY 3834 5TH ST Cotten, Lorie F13S00 PO Box 1585 $ 150.00 Bentonville, AR 72712 10340 4933 6TH ST Klier, Jessica F13391 478 Earl St. $ 150.00 St. Paul, MN 55106 10355 3857 QUINCY ST Furthe, Bryan F13213B 7801 N Capital of Texas Hwy #360 $ 150.00 Austin, TX 78731 10365 4918 TYLER ST Prouix, Guy F13514 3132 119th Court NE $ 150.00 Blaine, MN 55449 10368 4445 JACKSON ST Stephenson III, Revis F13431 1850 Fox Ridge Road $ 150.00 Orono, MN 55356 10382 3710 VAN BUREN ST Alzubi, Amer F13243 1524 Sugar Loaf Trail $ 150.00 Brooklyn Park, MN 55443 10384 1114 40TH AVE Banwell, James F13518 1747 St. Margaret Road $ 150.00 Annapolis, MD 21409 10386 3934 HAYES ST Schoolcraft, Garry F13356 181 Woods Hollow Road $ 150.00 Westford, VT 05494 10387 3955 TYLER ST McIntyre, Aaron F13531 13155 Martin St, N.W. $ 150.00 Coon Rapids, MN 55448 06/17/2014 10:14 Page 4 21 List of Rental Lic to Approve by COLD MBIA HEIGHTS City Council 2014 FIRE DEFARTA& EKT rNsPECT I oM D I VI s I Ctilt 825 41st Avenue NE • Columbia Heights, MN 55421 • Inspections 763 -706 -8156 • Fax 763 - 706 -8151 • fireinspections @ci.columbia- heights.mn.us 10392 4200 5TH ST Larson, Elizabeth F13443 $ 150.00 2718 Hamline Ave N. Roseville, MN 55113 10396 4044 JEFFERSON ST Furth, Bryan F13213F $ 150.00 7801 N Capital of Texas HWY #360 Austin, TX 78731 10397 4420 6TH ST Hampton Investments, Inc. F13217A $ 150.00 9637 Anderson Lakes Parkway 4324 Eden Prairie, MN 55344 10411 4312 2ND ST RTO Investments, LLC F13224 $ 150.00 11115 Excelsior Blvd Hopkins, MN 55343 12005 3720 PIERCE ST Anderson, Reid F13560 $ 150.00 3720 Pierce St NE Columbia Heights, MN 55421 12020 4145 5TH ST Martin, Terry F13505 $ 150.00 4145 5th Street N.E. Columbia Heights, MN 55421 12078 5031 JACKSON ST Johnson, Jane F13467 $ 150.00 5031 Jackson Street Columbia Heights, MN 55421 12094 1024 45TH AVE Hamilton, Vicki F13523 $ 150.00 5990 Oakwood Manor Fridley, MN 55432 12102 1233 37TH AVE Cotton, Cindy F13510 $ 150.00 1233 37th Avenue Columbia Heights, MN 55421 15001 4328 5TH ST Mueller, Glen FE- 4328 -14 $ 150.00 8671 Jewel Lane S Cottage Grove, MN 55016 20006 4233 UNIVERSITY AVE Lund, James F13304 $ 150.00 14035 Hillsboro Court Savage, MN 55378 20012 5252 WASHINGTON ST Harlan, Bette F13139 $ 150.00 PO Box 120066 New Brighton, MN 55112 06/17/2014 10:14 22 Page 5 List of Rental Lic to Approve by COLUMBIA HEIGHTS City Council 2014 FIRE DEPARTMENT I NSPECT I tUM D I V I S I GM 825 41st Avenue NE • Columbia Heights, MN 55421 • Inspections 763 -706 -8156 • Fax 763 - 706 -8151 • fireinspections@ci.columbia-heights.mn.us 20017 1212 CIRCLE TER BLVD Tohey, Joseph F13464 $ 150.00 544 Summit Street N.E. Columbia Heights, MN 55421 20018 -NC 218 42ND AVE Amoni, Imafidon F13240 $ 150.00 8607 Tessman Circle N Brooklyn Park, MN 55445 20026 4801 7TH ST Johnson, Andrew F13508 $ 150.00 4057 5th Street N.E. Columbia Heights, MN 55421 20043 1324 CIRCLE TER BLVD Fragale, Pat F13503 $ 150.00 716 County Road 10 NE #234 Blaine, MN 55434 20046 3800 TYLER ST Smith, Bruce F13437 $ 150.00 4 Washburn Ave. S. Minneapolis, MN 55405 20048 500 40TH AVE Landi, Maria F13361 $ 150.00 2413 1/2 Central Avenue NE Minneapolis, MN 55418 20059 4628 POLK ST Karboy Properties, LLC F13468 $ 150,00 5930 June Avenue N. Brooklyn Center, MN 55429 20063 3959 POLK ST Caughey, Walter F13511 $ 150.00 9579 Five Mile Road SE Brainerd, MN 56401 20086 1400 CIRCLE TER BLVD Okoro, Robert F13525 $ 150.00 8725 Stratford Crossing N. Brooklyn Center, MN 55443 20091 4509 FILLMORE ST Whinnery, Steven F13498 $ 150.00 9555 James Avenue #245 Bloomington, MN 55431 20092 4351 WASHINGTON ST Maciaszek, Rose F13457 $ 150.00 2882 Rice Creek Terrace New Brighton, MN 55112 20104 4645 TAYLOR ST Allen, Daryl F13466 $ 150.00 1335 75th Ave NE Fridley, MN 55432 Page 6 06/17/2014 10:14 23 List of Rental Lic to Approve by COLUMBIA HEIGHTS City Council 2014 FIRE DEPARTMENT t piS p ,S G T I OM D I Y I S I d7M 11 I 825 41st Avenue NE • Columbia Heign ;s, IVIIV 7a44Ll I 20108 3736 3RD ST Klick, Wade F13190 $ 150.00 17003 Weaver Lake Drive Maple Grove, MN 55311 20114 1709 37TH AVE Pham,John F13448 $ 150.00 1074 Polk Place Columbia Heights, MN 55421 20119 4817 5TH ST Knoll, Amy F20119 $ 150.00 4819 5th Street Columbia Heights, MN 55421 20123 4201 2ND ST Claggett, Gary F13460 $ 150.00 11408 Arnold Palmer Dr Minneapolis, MN 55449 -5638 20135 615 51ST AVE Waletski, Jessica F13529 $ 150.00 1337 Gardena Avenue NE Fridley, MN 55432 20150 4555 FILLMORE ST Plex Enterprises, LLC F13450 $ 150.00 740 107th Court NE Blaine, MN 55434 20151 1356 CIRCLE TER BLVD Kienzle, Kris F13574 $ 150.00 552 NW 24th Circle Camas, WA 98607 20163 -M 4642 TAYLOR ST Medina, Julio F13487 $ 150.00 1528 Monroe Street Minneapolis, MN 55413 20212 4550 7TH ST Ramnarine, Jai F13271 $ 150.00 4532 Tyler Street Columbia Heights, MN 55421 20218 4610 FILLMORE ST Samara Inc F13178 $ 150.00 5867 Central Avenue N.E. Fridley, MN 55432 20226 1132 40TH AVE Bourcy, Myrna F13326 $ 150.00 6558 Clover Place NE Fridley, MN 55432 20227 1807 41ST AVE Caputo, Steven F13567 1413 Salinas PI $ 150.00 Santa Barbara, CA 93103 Page 7 06/17/2014 10:14 24 List of Rental Lic to Approve by COLUMBIA HEIGHTS CityCouncil2014 FIRE DEPARTMENT 1 NSPSCT I OH JD I V'1 8 1 0W 825 41st Avenue NE • Columbia Heights, MN 55421 • Inspections 763 - 706 -8156 • Fax 763- 706 -8151 fireinspections @ci . columbia heig ts.mn.us 20229 4524 WASHINGTON ST Lund, James F13305 $ 150.00 14035 Hillsboro Court Savage, MN 55378 20247 1739 37TH AVE NCI Holdings LLC F13446 $ 150.00 P.O. Box 593 Prior Lake, MN 55372 20260 4949 JACKSON ST Roder, John F13299 $ 150.00 6200 Zane Avenue N Brooklyn Park, MN 55429 20264 4600 4TH ST Ingebritson, Jeffrey F13504 $ 150.00 592 38th Avenue N.E. Columbia Heights, MN 55421 20277 4512 MONROE ST Wilcox, Cynthia F13515 $ 150.00 15200 18th Ave N #412 Plymouth, MN 55447 20334 4522 TYLER ST Findell, Donald F13497 $ 150.00 6850 Siverts Lane Fridley, MN 55432 20426 4154 2ND ST Reichow, Charles F13142 $ 150.00 11671 Alder St NW Coon Rapids, MN 55433 3969 5TH ST Fri j, J' Nedim F13170 $ 248.00 8401 Center Drive NE Spring Lake Park, MN 55432 30032 940 39TH AVE Ashraf LLC 2947 Bent Tree Hill Drive F13233 $ 248.00 New Brighton, MN 55112 30044 950 39TH AVE Ashraf LLC F13280 $ 211.00 2947 Bent Tree Hill Drive New Brighton, MN 55112 30057 1480 47TH AVE Modell, Bill F13176 $ 410.00 5555 Sylvan Lane Excelsior, MN 55331 30065 3857 EDGEMOOR PL Weckwerth, Arnold F13372 $ 160.00 1001 N,Garden ST #308 06/17/2014 10:14 New Ulm, MN 56073 25 Page 8 List of Rental Lk to Approve by COLUMBIA HEIGHTS City Council 2014 FIRE DEPARTMENT rMsPEisrIoM nt%risraarx 825 41st Avenue NE • Columbia Heights, MN 55421 • Inspections 763 - 706 -8156 • Fax 763- 706 -8151 • fireinspections @ci.columbia- heights.mn.us 30070 4422 CENTRAL AVE Ferreira, Michelle F13439 $ 211.00 9637 Anderson Lakes Pkwy Suite #324 4422 Central Avenue, #2 Eden Prairie, MN 55344 Columbia Heights, MN 55421 4643 PIERCE ST Sultana, Zehre 4534 MADISON 5T Sinchi, Luis F13183 $ 160.00 30074 5000 Golden Valley Road Minneapolis, MN 55414 30171 Golden Valley, MN 55422 -4111 Berg, Richard F13373 $ 248.00 4619 TYLER ST Marth, Mary F13196 $ 160.00 30116 4215 41st Avenue 30173 4233 3RD ST Minneapolis, MN 55406 F13373A $ 248.00 4347 UNIVERSITY AVE RELIASTATE ENTERPRISES LLC F13194 $ 248.00 30124 Minneapolis, MN 55418 7225 Franklin Avenue 34000 4310 3RD ST Guimont, Greg St. Louis Park, MN 55426 30136 4733 UNIVERSITY AVE Nielsen, Maynard F13459 $ 188.00 Andover, MN 55304 7144 Riverview Terrace 34004 1745 37TH AVE Nelson, James Fridley, MN 55432 30146 4032 VAN BUREN ST Owens, Scott F13222 P.O. Box 582299 $ 188.00 Minneapolis, MN 55458 30164 4643 PIERCE ST Hussian, Aliza F13445 $ 160.00 9637 Anderson Lakes Pkwy Suite #324 Eden Prairie, MN 55344 30164 4643 PIERCE ST Sultana, Zehre F13445 $ 160.00 701 7th St 1 Minneapolis, MN 55414 30171 4242 3RD ST Berg, Richard F13373 $ 248.00 3535 Cleveland Street Minneapolis, MN 55418 30173 4233 3RD ST Berg, Richard F13373A $ 248.00 3535 Cleveland Street Minneapolis, MN 55418 34000 4310 3RD ST Guimont, Greg F13231 $ 150.00 3855 155th Avenue NW Andover, MN 55304 34004 1745 37TH AVE Nelson, James F13230 $ 150.00 7500 Susan Lane Minitrista, MN 55364 Page 9 06117/2014 10:14 26 List of Rental Lic to Approve by COLUMBIA HEIGHTS CityCouncil2014 FIRE DEFARTMEKT xPeSPECTISJM DIVISiD" 825 41st Avenue NE • Columbia Heights, MN 55421 • Inspections 763 - 706 -8156 • Fax 763- 706 -8151 • freinspections @ci.columbia- heights . mn.us 34008 134142ND AVE Thompson, Jerome F13538 $ 150.00 6139 Pine Street Lino Lakes, MN 55014 34049 -NC 1429 42ND AVE Abbott, Nancy F13577 $ 150.00 1429 42nd Avenue NE Columbia Heights, MN 55421 06/17/2014 10:14 27 Total # of Licenses; 110 Page 1D CITY COUNCIL LETTER Meeting of. June 23 2014 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: . NO: DATE: June 18, 2014 B BACKGROUND /ANALYSIS Attached is the business license agenda for the June 23, 2014 Council meeting. This agenda consists of applications for contractor licenses for 2014. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for June 23, 2014 as presented. COUNCIL ACTION: 28 TO CITY COUNCIL June 23, 2014 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2014 BLDG *Sedgwick Htg *Blue Ox Htg & Air Ed's Heating & Air *Tradesman Inc *Baron Plumbing & Htg *Assured Comfort Htg Twin City Tree Authority 1408 Northland Dr, Mendota Hts $60 1428 3rd St N, Mpls $60 1099 Pelto Path, Woodbury $60 2942 Xerxes Ave N, Mpls $60 8088 95`h Ave Ne, Foley $60 1067 80d' Ave, Roberts WI $60 13654 Harmony Way, Apple Valley $60 29 CITY COUNCIL LETTER AGENDA SECTION: CONSENT NO: ITEM: 2013 COMPREHENSIVE ANNUAL FINANCIAL REPORT ORIGINATING DEPT FINANCE BY: JACKIE SENKO DATE: 06/20/2014 0I: June 2J, ZU14 CITY MANAGER APPROVAL B � ` The 2013 Comprehensive Annual Financial Report (CAFR), including the Independent Auditor's Report and related management letters, was distributed to the City Council on June 20th: A) The distribution of the report should be noted in the minutes of the next council meeting, which is June 23rd. B) Staff recommends that the council schedule a presentation of report highlights by the Independent Auditor, HLB Tautges Redpath Ltd., for the July 14th council meeting, including some time at the end of the presentation for questions. Please note that since neither the city's charter nor state statute requires a presentation on the CAFR, it is not required to have a quorum of council members for the presentation. At the same meeting there will be a presentation awarding the GFOA Certificate of Achievement of Excellence in Financial Reporting for the 2012 Comprehensive Annual Financial Report. RECOMMENDED MOTION: Move to recognize that the 2013 Comprehensive Annual Financial Report, including the independent auditors report, was distributed to the City Council, and move to schedule a presentation by the auditor for the July 14th council meeting. COUNCIL ACTION: 30 CITY COUNCIL LETTER Meeting of June 23, 2014 AGENDA SECTION: Consent NO. ORIGINATING DEPARTMENT POLICE CITY MANAGER APPROVAL: ITEM: Approve Transfer of Funds for AHDTF ' Overtime Grant Reimbursement, Recycled BY: Scott Nadea4 B Y: brass from Range, Overtime and Traffic DATE June 17, 2014 D ` f Details @ for CH Schools, Detox Transports, and TZD Grant reimbursement from General Fund to Police Department line items NO: BACKGROUND The Police Department has received checks from Anoka County in the amount of $2,000.00 as reimbursement for the overtime of our AHDTF Officer in the first quarter of 2014. The AHDTF is partially funded by a federal grant administered by the State of Minnesota that covers partial reimbursement of overtime incurred by the AHDTF officers. The Police Department collected and recycled the brass shell casings from its range and received a check from National Recycling in Hugo in the amount of 355.02. The Police Department has assisted School District #13 with security details for the high school's boys and girls basketball games and traffic direction on 49 "' Avenue at Valley View /Columbia Academy. For these details, we were reimbursed in the amount of $7,906.25 . In the first quarter of 2014, the Columbia Heights Police Department transported 10 intoxicated persons to detox centers outside of Anoka County. Per our agreement with Anoka County, we are reimbursed $30 per patient transported in 2013. These transports go to Mission Detox in Plymouth, Ramsey County Detox in Downtown St. Paul, and Dakota County Detox in Hastings. We have received a check for $300.00 as reimbursement for these transports. The Columbia Heights Police Department has been participating in the statewide Safe and Sober (Toward Zero Deaths, or TZD) program. We have received two reimbursements from Coon Rapids, the agency coordinating the grant, in the amounts of $7,284.49 and $6,364.74 (for a total of $13,649.23) for the overtime expended on that initiative. ANALYSIS /CONCLUSION The above mentioned funds were deposited into the General Fund. The Police Department is requesting that these funds be transferred back into the 2014 Police Department Budget as follows: (1) The $13,649.23 received as reimbursement under the Safe and Sober grant (TZD), and the $2,000 received as AHDTF overtime, and the $300 received for detox transports, and the $7,906.25 received from School District #13 for security and traffic enforcement details be transferred to line item 1020, Overtime. This total is $23,855.48. (2) The $355.02 received from the recycling of spent brass shell casings recovered from the range be transferred to line item 2070, Training and Instructional Supplies, the line item from which training ammunition is purchased. W Mayor and Council Page 2 June 23, 2014 .RECOMMENDED MOTION Move to transfer the following from the General Fund to the Police Department 2014 Budget: (1) The $13,649.23 received as reimbursement under the Safe and Sober grant (TZD), and the $2,000 received as A14DTF overtime, and the $300 received for detox transports, and the $7,906.25 received from School District #13 for security and traffic enforcement details be transferred to line item 1020, Overtime. This total is $23.855.48. (2) The $355.02 received from the recycling of spent brass shell casings recovered from the range be transferred to line item 2070, Training and Instructional Supplies, the line item from which training ammunition is purchased. COUNCIL ACTION: 32 CITY COUNCIL LETTER Meeting of June 23, 2014 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE i APPROVAL. ITEM: Approve Agreement for Information BY: Scott Nadeau BY: NO. Technology Shared Service with DATE: June 9, 2014 , DAT MetroINET regarding Two Factor C Authentication BACKGROUND: Starting in 2013, the federal government has mandated that police agencies that connect to federal law enforcement data utilize a Two Factor Authentication (2FA) solution for mobile law enforcement squad car computing environments. For law enforcement agencies, this means that additional software and hardware is required to be purchased and installed for a connection to law enforcement databases in a mobile environment. The Columbia Heights Police Department has examined multiple 2FA compliant options and is recommending entering into an agreement with MetroINET (formerly Roseville I.T.). ANALYSIS /CONCLUSION: During negotiations with Terence Heiser, network manager of MetroINET, it was found that they had a compliant and reliable solution which was already running in a number of police agencies, to include three Anoka County police agencies. We have reviewed the contracts and agreements which are included with this letter and find that the cost, reliability, and expertise offered by MetroINET make it the best alternative for the CHPD. Additional considerations included our ability to contract for additional computer services in the future where we could either purchase or sell additional services as needed. In other words, once John Nichols, the Police Department Information Systems Specialist, is no longer the administrator of the Anoka County records system, we would have the option of having him assist MetroINET with projects for which the city would be compensated. This would lower our overall cost for associated projects. Additionally, the agreement with MetroINET stipulated that our agreement in reference to 2FA can be terminated with a 120 day written notice. After discussing our options with Joe Kloiber, the City of Columbia Heights' Finance Director, we agreed that a future consideration should include a reasonable degree of severability in the event that we wish to consider other, including internal, options in the future. This agreement has been reviewed by Joe Kloiber, Aleksandr Chernin, and Jim Hoeft and all conclude that the agreements for Two Factor Authentication are in order and represent the best alternative for our city at this time. The projected annual recurring charges for this service are $13,065.01, with a nonrecurring up -front charge of $7,811.03 for implementation costs. RECOMMENDED MOTION: MOTION: Motion to authorize the Mayor and City Manager to enter into the Information Technology Shared Service Agreement with MetroINET to provide Two Factor Authentication services to the City of Columbia Heights Police Department at a cost of $7,811.03 plus $13,065.01 annually. COUNCIL ACTION: Information Technology Shared Service Agreement Task Order This Task Order is a specification of Services to be provided between the City of Columbia Heights and the City of Roseville; it is an addendum to the current Information Technology Shared Service Agreement ( "Agreement ") and is subject to the terms and conditions of the Agreement. Task Order # 2014- CHOOIA Title 2014 NetMotion Mobility@) and 2FA ONE ( "Mobili Services') Semice Star[ Date 07/01/2014 End Date OPEN Provider ROSEVILLE POC I Terre Heiser — Network Manager Recipient COLUMBIA HEIGHTS POC Jolm Nichols - Information Systems Skill Set (Tertiary) Server Specialist Specialist Skill Set (Primary) Systems Engineer Skill Set (Secondary) Computer Support Specialist Skill Set (Tertiary) Server Specialist Task Order Attachments; 2014 Cost Calculation Summary Task Order Cost Nonrecurring I $7,811.03 Charges (NRC) Annual Recurring $13,065.01 Charges (2014 ARC) Billing Frequency I Quarterly (1/4 ARC) (ARC) This section and attachments (listed above) define the scope of Services as well as service levels and performance criteria and measurement expectations. INFORMATION TECHNOLOGY SHARED SERVICE AGREEMENT TASK ORDER 2014- CH001A Page 1 of 34 Purpose: The purpose of this Task Order is to establish parameters for the provision of NetMotion Mobility® and 2FA ONE ( "Mobility Services ") by the Provider to the Recipient, and to define the terms and conditions under which the Provider will execute these Mobility Services. Both Parties agree to work cooperatively to fulfill the terms and purpose of this Task Order. 2. Background: The Federal Bureau of Investigations (FBI) has mandated through the Criminal Justice Information Systems (CJIS) Security Policy Section 5.6.2.2 Advanced Authentication that users accessing Criminal Justice Information ( "CH") from devices associated with, and located within, a police vehicle are required to provide advanced authentication. Advanced Authentication (AA) provides for additional security to the typical user identification and authentication of login ID and password, such as: biometric systems, user -based public key infrastructure (PKI), smart cards, software tokens, hardware tokens, paper (inert) tokens, or "Risk - based Authentication" that includes a software token element comprised of a number of factors, such as network information, user information, positive device identification (i.e. device forensics, user pattern analysis and user binding), user profiling, and high -risk challenge /response questions. NetMotion Mobility provides a central point for securing mobile computers that connect to network resources over open wireless networks. Mobility is a client/server application providing end -to -end security using US goverment standards for security and encryption and supports multiple forms of single and two - factor authentication. 2FA ONE is an advanced authentication and password management program that meets US government required two - factor authentication requirements for accessing criminal justice information systems (CJIS). 3. Task Description: Provider currently operates and maintains a NetMotion Mobility® server system and a 2FA ONE Server to provide secured and encrypted connections between mobile units and its internal network. Through this task order the Provider will extend use of this system to the Recipient. 4. Delivery Price Notes /Remedy: Initial service cost is calculated as a share of known and assumed costs associated with the delivery of the Mobility Services. The cost is shared amongst multiple municipal agencies that utilize the Mobility Services. Prices may be adjusted annually based on a review of actual operating costs and labor costs associated with the delivery of the Mobility Services. INFORMATION TECHNOLOGY SHARED SERVICE AGREEMENT TASK ORDER 2014•CHOOIA Page 2 of4 35 5. Billing Type: Capital recovery costs billed at time of purchase. Support services billed quarterly. 6. Scope of Work: a. Provider i. Provider will support and maintain the server components for NetMotion Mobility`w and 2FA ONE server. ii. Provider will grant access over the Provider's Internet connection to allow connectivity to Recipients Mobile Data Provider. iii. Provider will maintain the necessary licenses for NetMotion Mobility (F1 and 2FA ONE to cover Recipients covered mobile computers and authenticated users ("Covered Units ". iv. Provider will work with Recipient on configuring access between the Recipient's Covered Units and the Recipient's internal network servers and applications. v. Provider will work with Recipient on configuring software for Covered Units. Recipient i. Recipient will configure software and hardware for Covered Units as directed by the Provider. ii. Recipient will be first point of contact for mobile users for trouble resolution. Assumptions and Constraints: a. Ownership of Equipment and Licenses i. Provider will retain ownership of servers (physical or virtual), server licensing and NetMotion Mobility XE Server and 2FA ONE Server application licenses. ii. Provider will retain ownership of end -user client licenses associated with NetMotion Mobility and 2FA ONE application unless transfer of licenses allowed by the software manufacturer. iii. Recipient will retain ownership of any physical equipment purchased by the Recipient for their exclusive use. iv. Recipient will retain ownership of any additional software or licenses purchased by the Recipient for their exclusive use. Task Communications /Management/Reporting: Requests for assistance shall be communicated to the Provider via an authorized point of contact (POC) for the Recipient. Service requests can be submitted via telephone or electronically. Via Telephone: Help Desk — (651) 792 -7095 Calls are typically answered Monday through Friday 7:00 a.m. until 4:30 p.m. Voice messages will be responded within 30 minutes Via Email: support a)metro- inet.us Emails will generate a work ticket with a response provided within 45 minutes. Time to resolution for a Normal Incident is 72 hours. Incident reports will be submitted to the Recipient on a quarterly basis. An annual report will be INFORMATION TECHNOLOGY SHARED SERVICE AGREEMENT TASK ORDER 2014- CH001A Page 3 of 4 36 provided at the time of the service review. 9. Quality/Measures/Remedy: Billing will commence after the acceptance of the delivered services. 10. Duration: Annual until cancelled subject to termination provisions. 11. Termination Provision: Either party may cancel this Task Order with 120 day written notice. 1N WINESS WHEROF, Columbia Heights and Roseville have caused this Task Order to be executed in their respective names by their duly authorized officers and have caused this Task Order to be dated as of the day of 120 CITY OF COLUMBIA HEIGHTS CITY OF ROSEVILLE Terrence Heiser Date Information Technology Manager INFORMATION TECHNOLOGY SHARED SERVICE AGREEMENT TASK ORDER 2014- CHOOIA Page 4 o1`4 37 INFORMATION TECHNOLOGY SHARED SERVICE AGREEMENT This INFORMATION TECHNOLOGY SHARED SERVICE AGREEMENT (this "Agreement ") entered into by and between the City of Roseville, a Minnesota municipal corporation ( "Roseville'), and the City of Columbia Heights, a Minnesota municipal corporation ( "Columbia Heights'), is effective upon the execution of this Agreement by the named officers of both organizations. Roseville and Columbia Heights are referred to individually as "Party" and collectively as the "Parties" or the "Cities ". WHEREAS: The City of Roseville and the City of Columbia Heights agree to work collaboratively in the areas of Information Technology and related service areas, collectively referred to as "IT ", and, WHEREAS: The purpose of this Agreement is to define the terms and conditions under which services will be defined and provided between Roseville, by and through Roseville's Information Technology Division ( "Roseville IT ") and the City of Columbia Heights. Under this Agreement, either party may provide services to the other. NOW, THEREFORE, in consideration of the mutual covenants herein and for good and valuable consideration, receipt of which is hereby acknowledged, the Parties agree as follows; SECTION 1- DEFINITIONS. As used in this Agreement, certain terms shall have the following meanings: 1.1 "Agreement" shall mean the combined terms and conditions of this Agreement and of specific Task Order depending on context. 1.2 "Provider" shall mean the party to this Agreement defined within a Task Order specified as providing the service to the other party. 1.3 "Recipient" shall mean the party to this Agreement defined within a Task Order specified as receiving services from or through the other party. 1.4 "Services" shall generally represent the "Scope of Services" as defined within a Task Order and may represent any combination of labor, whether provided by the Provider's employees or a third party designated by the Provider, use of facilities, equipment, software, or material goods utilized or consumed in providing the Services. 1.5 "Task Order" shall represent the terms and conditions of this Agreement that specify services, products, and other costs incurred by one party that are to be compensated by the other party. Task Order refers to the written specifications for either annually renewable Services or project -based Services that are completed under accomplishment of specified deliverables or other project event. Task Orders are more fully defined in Section 10. 1.6 "Holidays" includes New Year's Day, Martin Luther King, Jr. Day, President's Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Thanksgiving, Christmas Eve, Christmas Day, and other days that are consistent with past practices. 1.7 "Service Hours" means, unless otherwise noted, the hours of 8 a.m. to 5 p.m. local time, Monday through Friday, excluding Holidays. 38 1.8 "Entity" means any corporation (including any non - profit corporation), general partnership, limited partnership, limited liability partnership, joint venture, estate, trust, cooperative, foundation, society, political party, union, company (including any limited liability company orjoint stock company), firm or other enterprise, association, organization or entity. 1.9 "Governmental Body" means any (a) nation, principality, state, commonwealth, province, territory, county, municipality, district or other jurisdiction; (b) federal, state, local, municipal or foreign government (including any agency, department, bureau, division, court, or other administrative orjudicial body thereof); or (c) governmental or quasi - governmental authority of any nature. 1.10 "Software" means software programs, including supporting documentation and online help facilities. Software includes applications software programs and operating systems software programs. 1.11 "Business Continuity" means the ability to maintain operations /services in the face of a disruptive event. SECTION 2 -EFFECTIVE DATE The effective date of this Agreement is July 1, 2014 or the last date of signature by all parties, whichever is later and remains in effect until termination, as set forth in Section 3 of this Agreement. SECTION 3 -TERMINATION 3.1 Termination for Convenience. Either party may terminate this Agreement or a specific Task Order for convenience, after first providing written notice of the intent to terminate to the other party, one year in advance. 3.2 Termination of Task Order. Each Task Order shall specify the timeline for notice to terminate that Task Order. 3.3 Termination by Mutual Agreement. The parties may terminate this agreement in whole or in part, at any time by mutual agreement. 3.4 Termination of the Agreement shall also terminate any active Task Orders under this Agreement. 3.5 Termination of a Task Order will terminate all Services as defined by the Task Order but does not alter any terms or conditions of any other active Task Order or this Agreement. 3.6 In the event written notice of termination is given by either party, both parties shall work to accomplish a complete transition of services being terminated without interruption of, or adverse impact on, the services enjoyed by either party under this Agreement. The disentanglement process shall begin as soon as possible, but not later than the date of termination. Disentangiements will be defined as a Task Order and both parties, shall in good faith, seek to maintain existing service levels and minimize the disruption of services until the disentanglement is completed. Each party shall bear its cost of disentanglement, unless separately defined within a Task Order, or as may otherwise be agreed by both parties. 39 3.7 Third -Parry Authorizations. Provider shall execute any third -party authorizations necessary to grant the Recipient the use and benefit of any third -parry contracts, to the limits allowed by the contracts. 3.8 Licenses to Proprietary Software. Provider shall negotiate to allow the Recipient (after receiving written approval from the Provider) to use, copy, and modify, applications and programs developed by the Provider that would be needed in order to allow the Recipient to continue to perform for itself, unless otherwise prohibited by the software's licensing agreement. 3.9 Delivery of Documentation. Provider shall make reasonable efforts to deliver to the Recipient or its designee, at the Recipient's request, all available documentation and data related to the Recipient, including the Recipient Data held by Provider. Costs incurred will be borne by Recipient. 3.10 Personnel. Should the Recipient decide to reduce or terminate any portion of this Agreement, to the extent that such reduction or termination will displace one or more Provider employees, then it is agreed that the parties w i 11, if feasible transfer personnel from the Provider to the Recipient in order to provide a reasonable opportunity to provide staff continued employment. SECTION 4 - COORDINATION AND COMMUNICATION 4.1 The Management Committee, composed of a designated representative for Columbia Heights and Roseville shall provide oversight and administer this agreement. Designated representatives are considered authorized representatives of their respective management and shall be empowered with authorities granted to the Management Committee under this Agreement. 4.2 The Management Committee shall meet quarterly (or as otherwise mutually agreed) to review the performance with regard to material aspects, risk management, as well as the effectiveness and value of the Services and Task Order provided between the Provider and the Recipient. 4.3 Agreement Review. The Management Committee will meet annually, to formally review and, to the extent mutually agreed upon by the Parties, update the terms, pricing, conditions and other details of this Agreement and any Task Order so that the on -going business requirements of both Parties are met. SECTION 5 - DISPUTE RESOLUTION 5.1 In the event of a dispute between Columbia Heights and Roseville regarding the delivery of Services under this Agreement or any related Task Order, the Management Committee shall review disputes and recommend options for resolution to the involved personnel. 5.2 Any dispute not resolved by the Management Committee shall be referred to the Columbia Heights City Manager and the Roseville City Manager (collectively "City Managers "), or their designated representatives, who shall review the dispute and options for resolution. The resolution of the City Managers regarding the dispute shall be final as between the parties and shall be reduced to writing as an addendum to this Agreement. 40 5.3 Any dispute under Section 5.1 of this Agreement that cannot be resolved by the City Managers may be submitted to mediation through the State of Minnesota Bureau of Mediation Services, the cost of which shall be borne equally between the parties. 5.4 In the event either party determines that there has been a breach of the provisions of this Agreement or a related Task Order which cannot be resolved by the City Managers, the Agreement or related Task Order may be terminated as described in Section 3. SECTION 6 - INDEPENDENT CONTRACTOR A Provider is, and shall at all times be, deemed to be an independent contractor in the provision of the Services set forth in this Agreement. Nothing in this Agreement shall be deemed or construed as creating a joint venture or partnership between the Parties. Neither Party is by virtue of this Agreement authorized as an agent, employee, or legal representative of the other Party, and the relationship of the Parties is, and at all times will continue to be, that of independent contractors. A Provider shall retain all authority and responsibility for the provision of Services, standards of performance, discipline and control of personnel, and other matters incident to the performance of services by a Provider pursuant to this Agreement. A Provider shall comply with all relevant Federal, State, and municipal laws, rules, and regulations. Nothing in this Agreement shall make any employee of the Recipient jurisdiction, an employee of a Provider jurisdiction or any employee of a Provider jurisdiction, an employee of the Recipient jurisdictions for any purpose, including but not limited to, withholding of taxes, payment of benefits, workers' compensation benefits, or any other rights or privileges afforded said employees by virtue of their employment. SECTION 7 - ASSIGNMENT /SUBCONTRACTING Neither the Recipient nor the Provider shall transfer or assign, in whole or in part, any or all of their respective rights or obligations under this Agreement without the prior written consent of the other. SECTION 8 - HOLD HARMLESS INDEMNIFICATION 8.1 Each party agrees to indemnify, defend, save and hold harmless the other, its officials, employees and agents from any and all liability, demands, claims, causes of action, suits or judgments, including costs, attorney fees and expenses incurred in connection therewith, or whatsoever kind or nature, arising out of, or in connection with, or incident to, its negligent acts or omissions under this Agreement. Without limiting the generality of the foregoing, the parties further expressly agree to indemnify, defend, save and hold harmless the other party, its officials, employees, and agents, from and against any and all liability, claims, demands, losses, damage, costs, causes of action, suits or judgments, including attorney fees, costs or expenses incurred in connection therewith, for deaths or injuries to person arising out of, in connection with, or incident to the performance of this Agreement by a Provider, its officials, employees, or agents. 41 Provided, however, that this provision does not indemnify a Recipient against liability for damages arising out of the Recipient's failure to abide by reasonable industry and user standards and the reasonable requirements provided by a Provider which include, but are not limited to, procedures, guidelines, and security instructions for proper use, user maintenance, and mandatory user security responsibilities. 8.2 Section 8.1 of this Agreement shall include any claim made against a Recipient by an employee of the Provider or subcontractor or agent of the Provider, even if the Provider is thus otherwise immune from liability pursuant to the Minnesota workers' compensation law provided, however, this paragraph does not purport to indemnify the Recipient against the liability for damages arising out of bodily injuries to person caused by, or resulting from, the sole negligence of the Recipient, its elected' officials, officers, employees and agents. 8.3 Section 8.1 of this Agreement shall further include any claim made against either party regarding payment of any taxes other than state sales tax on tangible goods. 8.4 In the event of litigation between the parties to enforce rights under this section, each party shall bear its own attorney's fees and costs. 8.5 Nothing in this Agreement shall constitute a waiver of the statutory limits of liability set forth in Minnesota Statutes Chapter 466 or a waiver of any available immunities or defenses. SECTION 9 - NOTICE 9.1 Notices. Except as otherwise provided, any notices to be given under Section 3 of this Agreement or termination of any Task Order shall be in writing and shall, at a minimum, be delivered electronically or postage prepaid and addressed to: City of Columbia Heights City of Roseville Name: John Nichols Name: Terrence Heiser Title: Police Information Systems Specialist Title: Information Technology Manager Email: John. NicholsC ;ci.columbia- heights.mn.us Email: network.manapzerAmetro- inet.us Address: 590 40th Ave. NE Columbia Heights, MN 55421 Address: 2660 Civic Center Drive Roseville, MN 55113 42 9.2 Choice of Law; Consent to Jurisdiction. This Agreement shall be construed in accordance with, and governed in all respects by, the internal laws of the State of Minnesota. 9.3 Force Majeure. Neither Party will be liable for delays or failure to perform Services if due to any cause or conditions beyond its reasonable control, including, but not limited to, delays or failures due to acts of God, natural disasters, acts of civil or military authority, fire, flood, earthquake, strikes, wars, or utility disruptions (shortage of power). 9.4 Entire Agreement; Amendment; Waivers. This Agreement, together with all Exhibits hereto, constitutes the entire agreement between the Parties pertaining to the subject matt.er hereof and supersedes all prior agreements, understandings, negotiations and discussions, whether oral or written, of the Parties. No supplement, modification or waiver of this Agreement shall be binding unless executed in writing by the Party to be bound thereby. No waiver of any of the provisions of this Agreement shall be deemed or shall constitute a waiver of any other provision hereof (whether or not similar), nor shall such waiver constitute a continuing waiver unless otherwise expressly provided. 9.5 Severability. In the event that any one or more of the provisions contained in this Agreement or in any other instrument referred to herein, is, for any reason, held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision of this Agreement or any other such instrument and the invalid, illegal or unenforceable provision shall be deemed modified so as to be valid, legal and enforceable to the maximum extent allowed under applicable law. 9.6 Parties Obligated and Benefited. This Agreement will be binding upon the Parties hereto and their respective permitted assigns and successors in interest and will inure solely to the benefit of such Parties and their respective permitted assigns and successors in interest, and no other Person. SECTION 10- SERVICES AND TASK ORDERS 10.1 Where Columbia Heights and Roseville exchange Services under this Agreement, such Services will be defined in the form of a Task Order, in writing and signed by the Management Committee. (a) The intent of this provision is to ensure clear communications and commitment prior to either party taking action or incurring costs on behalf of the other. Both parties will act in good faith to identify requirements, expectations and to adhere to the commitments specified within this Agreement. (b) Services exchanged or actions taken with the intent of providing Services between Columbia Heights and Roseville without an agreed Task Order will not be covered by the terms of the Agreement and incurred costs will not be reimbursed. The party requesting Services covenants, by way of executing a Task Order pursuant to this Agreement that its requests for Service are within the annual budget for that party. 43 (c) In cases of emergency, where the urgency of circumstance precludes the practicality of executing a Task Order for a Service not covered by an existing Task Order, the Task Order may be reduced to writing and executed as soon after provision of Services as is practicable. Where the parties cannot agree on the terms of the written Task Order, the parties agree to follow the dispute resolution procedures set forth in Section 5. An emergency may be any unanticipated event or circumstance outside the bounds of existing provisions under any active Task Order that the Management Committee members or the designees of both parties declare as such. (d) Unless agreed otherwise by both parties, the costs incurred in the planning, preparing and processing of a Task Order by one party will not be charged to the other. 10.2 All Task Orders are subject to the terms and condition of this Agreement. 10.3 All Task Orders must minimally include acceptance by the Management Committee. The Management Committee shall ensure that any additional authorization requirements, with respect to their individual organizations, have been secured prior to initiating or amending the Task Orders. 10.4 Duration of a Task Order shall be defined in the Task Order and may be: a limited time period; concluded upon accomplishment of specified deliverables; or a continuing Service with regular renewal review. (a) Task Orders may address Services that are of a general or continuous nature that would be reviewed annually, at the same time as the Agreement. Such Task orders may also be terminated in accordance to the terms defined in Section 3. (b) Alternatively, Task Orders may also be defined in association with a specific Project which would include specific criteria for normal completion (e.g. point -in- time, deliverable acceptance); these too may be terminated in accordance to the terms defined in Section 3, 10.5 Task Orders may not amend this Agreement or its terms and conditions, but shall specify Services, rates, and other aspects of the scope of work for specific Services related to this Agreement. The terms of a Task Order will apply only to the specific Task Order and may not change such terms or conditions relative to the Agreement or other Task Orders. 10.6 Each Task Order will utilize the standardized form. Attached as Exhibit A. 10.7 Provider- of Services will track and report status, as may be defined in the Task Order, with regard to: (a) Performance- related service levels. (b) Progress towards deliverables. (c) Billed costs vs. maximum specified annual Task Order budgeted amount. 44 10.8 If the deliverables specified in a Task Order are not achieved or the Recipient believes it is not receiving acceptable service, the parties shall follow the dispute resolution procedures set forth in Section 5 and for Termination for Breach set forth in Section 5.4. SECTION 11 - FINANCIAL TERMS AND PAYMENT PROCESS 11.1 Unless agreed otherwise by both parties, the Provider will present invoices to Recipient monthly. Charges for Services will be invoiced no later than thirty (30) days following the period in which Services were delivered, costs incurred and all relevant vendor or supplier invoices have been received, or the project milestone for payment is accomplished. 11.2 Invoices may combine charges from multiple Task Orders, unless otherwise defined for a specific Task Order. 11.3 Invoices shall include: (a) Total of all charges represented on the invoice. (b) Itemization by Task Order and as further instructed within the Task Order. (c) Copies of third -party invoices representing a basis for the invoiced charge. (d) Any other detail as may be specified within the related Task Order. 11.4 Unless otherwise defined in the Task Order, invoices are due and payable to the Provider within thirty (30) days of receipt of the invoice by the Recipient. An invoice may be disputed within the thirty (30) day period. Any Provider - proposed resolution will restart the thirty (3 0) day period for payment, without waiving the Recipient's rights to dispute resolution under Section 5. 11.5 Invoiced amounts may be changed upon mutual consent of parties pursuant to Section 10 and each affected Task Order. 11.6 Disputes regarding invoices that cannot be otherwise resolved, the parties agree to follow the dispute resolution procedures set forth in Section 5. SECTION 12- PERSONNEL 12.1 Assigned staff. Provider shall designate the personnel to provide services to the Recipient. Recipient reserves the right to review the qualifications of personnel providing services under this Agreement, and to make recommendations regarding placement of such personnel for the benefit of Recipient. 12.2 If the Recipient believes that the performance or conduct of any person employed or retained by the Provider to perform obligations under this Agreement is unsatisfactory for any reason, or is not in compliance with the provision of this Agreement, the Recipient will notify the Provider. The Provider will establish a plan to resolve the issue within a deadline agreeable to the Recipient. If a mutually acceptable solution can not be 45 reached, the parties agree to follow the dispute resolution procedures set forth in Section 5. 12.3 Access to Recipient facilities. The Recipient, depending on requirements of the Task Order, in its sole discretion, may approve any Provider employees requiring access to any Recipient facility. Should Recipient refuse access to any Provider employee attempting to act in accordance with this Agreement, the Provider shall not be held in breach of this Agreement as to the Services affected. 12.4 Staff substitution. In the event that Recipient notifies Provider that it wishes Provider to replace an employee of the Provider providing services to Recipient, Recipient and Provider shall meet to attempt to resolve Recipient's concerns. If the parties are not able to resolve Recipient's concerns within ten (10) days after Recipient's notice to Provider (or such later date agreed upon by both parties), provider shall exercise reasonable diligence to honor Recipient's requests to replace the staff member. 12.5 Background checks. As may be required by the Recipient and the requirements of a Task Order, the Provider shall be responsible for conducting a background check on all personnel hired after the effective date of this Agreement or after the effective date of the related Task Order who provide services to the Recipient. The background investigation shall include but not be limited to, a credit check and criminal records check for misdemeanors and felonies. If requested by the Recipient, background checks will be performed on current employees that have access to the Recipient's sensitive data. 12.6 Staff Direction. In situations where Columbia Heights's staff receives direction from Roseville staff or Roseville's staff receives direction from Columbia Heights's staff that may be in conflict with either Columbia Heights's or Roseville's IT strategic direction, policy or guidelines, terms and conditions of this Agreement, or that may result in potential risk to either Parry's shared infrastructure, the involved staff will immediately notify the Management Committee of such potential conflict and of the relevant policy, guideline or term or condition of this Agreement and delay implementing such direction, unless immediate action is required to ensure business continuity, until the conflict can be resolved in consultation with the Management Committee. The parties will provide one another and their respective staff members with copies of their respective strategic plans, policies, and guidelines and of this Agreement. Neither party is obligated to delay action based on a strategic plan, policy, guideline or term or condition of this Agreement if such copies have not been provided. The Management Committee will make best efforts to expedite identification and resolution of conflicts and provide prompt direction to their respective staff members. If the parties are not able to resolve the conflict, the provisions of Section 5 (Dispute Resolution) shall apply. 12.7 Employees physically working at a facility of the other party will act in accordance with all policies and procedures regarding appropriate conduct in that party's workplace. Exceptions may be identified by the Provider and are subject to 46 acceptance by the Recipient. SECTION 13 - TECHNOLOGY PLANNING 13.1 Strategic Information Technology planning. Columbia Heights and Roseville both engage in strategic technology planning that includes establishing a strategic IT direction, and determining technology initiatives and investments in accordance with Columbia Heights and Roseville strategic business goals. 13.2 Each party is invited to participate in the other party's strategic planning process. IN WITNESS WHEREOF, Columbia Heights and Roseville have caused this Agreement to be executed in their respective names by their duly authorized officers and have caused this Agreement to be dated as of the 18th day of June, 2014. City of Columbia Heights City of Roseville By: By: Name: Gary L. Peterson Name: Dan Roe Title: Mayor Title: Mayor City of Columbia Heights City of Roseville By: By: Name: Walter R. Fehst Name: Patrick Trudgeon Title: City Manager Title: City Manager 47 CITY COUNCIL LETTER Meeting ot: June 23, 2014 AGENDA SECTION: OTHER BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER- NO: PUBLIC WORKS ITEM: COLUMBIA HEIGHTS BY: Kevin Hansen B d A RETROREFLECTIVITY SIGN POLICY DATE: June 17, 2014 D E: Background: In 2007, the Federal Highway Administration, or FHWA, enacted new regulations requiring agencies that maintain roadways open to the public to adopt a sign maintenance program. The mandate requires agencies to develop a plan or program designed to maintain traffic sign retroreflectivity at or above specific levels. "Reflectivity" describes how light is reflected from a surface and returned to its original source. The original timeline was for all cities and counties to have a Sign Maintenance Plan in place by January of 2012. Included in the original mandate was that agencies were required to meet the new standards for all regulatory signs (such as Stop and Speed Limit signs) by January 2015. By January 2018 all agencies were required to have all overhead signs and street name signs comply with the new reflectivity standards. Due to concerns expressed by cities and counties nationwide of the financial impacts of this unfunded mandate, changes were made to the rules by the FHWA. The timeline for compliance was extended to June of 2014 for the adoption of a sign maintenance plan. More importantly, the FHWA has eliminated the compliance dates for replacement of all signs that do not meet the retroreflective standards. However, cities still need to adopt a policy to replace traffic signs when they are worn out (fail to meet retroreflectivity standards). Analysis /Conclusions: In response to the FHWA mandate, the League of Minnesota Cities has developed a guidance memo and Model Policy applicable to all Minnesota cities. Staff has developed a proposed plan based on the LMC Model Policy to meet the minimum requirements of the FHWA rule and includes: • The process for establishing and maintaining an inventory of City owned traffic signs. • Establishes the purpose and goal of maintaining City owned signs. • Which City owned signs the plan is applicable to. • Identifies resource materials used in the plan development. • Establishes the sign evaluation method to be used to meet the retroreflectivity requirements. • Establishes the sign replacement priorities and procedures. Public Works recommends approving the Retroreflectivity Sign Maintenance Plan. Recommended Motion: Move to adopt the Columbia Heights Retroreflectivity Sign Maintenance Plan dated June 23, 2014. Attachment: Retroreflectivity Sign Policy dated 6/23/14 (proposed) KH: sms COUNCIL ACTION: 48 CITY OF COLUMBIA HEIGHTS RETROREFLECTIVITY SIGN MAINTENANCE F- PLAN Prepared by: City of Columbia Heights Public Works Department 63738 th Avenue NE Columbia Heights, MN 55421 49 TABLE OF CONTENTS I. INTRODUCTION ................................................................. ............................... Page 1 II. PURPOSE AND GOAL ........................................................ ............................... Page 1 III. UNIFORM STANDARDS FOR SIGNS .... ............................... ...........................Page 1 IV. APPLICABLE SIGNS ........................................................... ............................... Page 2 V. RESOURCE MATERIALS ........................ ............................... ...........................Page 2 VI. SIGN INVENTORY ................................... ............................... ...........................Page 2 VII. REMOVAL OF SIGNS ......................................................... ............................... Page 3 VIII. APPROVED SIGN EVALUATION METHOD ....................... ...........................Page 3 IX. SIGN REPLACEMENT ............................. ............................... ...........................Page 3 X. MODIFICATION AND DEVIATION FROM POLICY ...... ............................... Page 4 Appendix A Project Zone Map 50 I. INTRODUCTION The City of Columbia Heights has a roadway sign inventory (Cartegraph Sign View) in which a sign retroreflectivity maintenance program will be implemented to ensure that the minimum retroreflectivity levels, as determined by the Federal Highway Administration (FHWA), will be maintained to the best of the City's ability. Retroreflectivity refers to the property of an object to reflect light back to the source. In this case, retroreflective traffic sign sheeting is used to reflect light from a vehicle's headlamps back to the driver's eyes, thus increasing the sign visibility at night. Retroreflective traffic sign sheeting is created using tiny glass beads or prismatic reflectors, which has been developed to reflect light. Maintaining traffic sign retroreflectivity is increasingly getting more important as the older driver population increases. Therefore, the FHWA recently adopted language that requires all agencies that maintain roadways open to the traveling public to adopt a sign maintenance program which is designed to maintain traffic sign retroreflectivity at or above specific levels. II. PURPOSE AND GOAL The purpose of this policy is to establish how the city will implement an assessment or management method, or combination of methods, to meet the minimum sign retroreflectivity requirements in the Minnesota Manual on Uniform Traffic Control Devices (MN MUTCD). Substantial conformance with the MN MUTCD is achieved by having a method in place to maintain minimum retroreflectivity levels. Conformance does not require or guarantee that every individual sign in the city will meet or exceed the minimum retroreflective levels at every point in time. The goal of this policy is to improve public safety on the city's streets and roads and prioritize the city's limited resources to replace signs. III. UNIFORM STANDARDS FOR SIGNS FHWA establishes basic standards for signs as found in the Manual on Uniform Traffic Control Devices ( MUTCD). The Minnesota Department of Transportation (MnDOT) has established their own (MN MUTCD) policy for traffic control on all public streets, road and highways with the State of Minnesota. Most of the text, figures and tables are identical to the Federal MUTCD, while others have been modified to meet state laws, or to more closely reflect the conditions and policies of Minnesota. The MN MUTCD regulates the different types of signs, such as regulatory, warning and guide signs. This document also establishes standards for temporary traffic controls, traffic signals, and pavement markings. 5" In order to ensure the safety and efficiency of city streets, the City has and will continue to install and maintain signs in accordance with the MN MUTCD. IV. APPLICABLE SIGNS This policy applies to all regulatory, warning, and guide signs as set forth in the MN MUTCD. Pursuant to Section 2A.8 of the MN MUTCD the city excludes the following signs from the retroreflectivity maintenance guidelines: A. Parking, Standing, and Stopping signs (R7 and R8 series) B. Walking /Hitchhiking /Crossing signs (R9 series, R10 -1 through R10 -4b) C. Acknowledgment signs, including Memorial signs D. All signs with blue or brown backgrounds E. Bikeway signs that are intended for exclusive use by bicyclists or pedestrians V. RESOURCE MATERIALS The city has reviewed and relied on numerous resources in adopting this policy. These resource materials include, but are not limited to the following: • Methods for Maintaining Traffic Sign Retroreflectivity, Publication No. FHWA- HRT -08 -026, U.S. Department of Transportation, Federal Highway Administration (November 2007). • Sign Retroreflectivity Guidebook, Publication No. FHWA- CFL /TD -09 -005, U.S. Department of Transportation, Federal Highway Administration (September 2009). • Sign Retroreflectivity: A Minnesota Toolkit, Minnesota Department of Transportation, Local Road Research Board (June 2010). • Traffic Sign Maintenance /Management Handbook, Report No. 2010RIC 10, Version 1. 1, Minnesota Department of Transportation (October 2010). • Traffic Sign Maintenance /Management Handbook, Report No. 2010RIC10, Version 1. 1, Minnesota Department of Transportation (October 2010). • LMCIT Sign Retroreflectivity Memo and Model Policy, League of Minnesota Cities (Final Edition, March 2014). VI. SIGN INVENTORY To meet the city's goal of maintaining sign retroreflectivity above certain levels, the city will maintain a sign inventory of all new or replacement signs installed after the effective date of this policy. The inventory shall indicate the type of sign, the location of the sign, the .•, date of installation or replacement, the type of sheeting material used on the sign face, the expected life of the sign, and any maintenance performed on the sign. As to existing signs, the city will perform an inventory of all signs covered by this policy. The city recognizes this process will occur over time subject to the city's monetary and human resources. The city completed its initial sign inventory in 2012. The City updates the inventory for newly installed and replaced signs annually. VII. REMOVAL OF SIGNS In recognition of the fact that excess road signs have been shown to reduce the effectiveness of signage, as well as impose an unnecessary financial burden on road authorities, it is the city's policy to remove signs determined to be unnecessary for safety purposes and which are not required to comply with an applicable state or federal statute or regulation. The removal of signs shall be based on an engineering study and the MN MUTCD. VIII. APPROVED SIGN EVALUATION METHOD After reviewing the various methods proposed for sign maintenance, the City adopts the following methods to meet the minimum sign retroreflectivity requirements in the MN MUTCD: Expected Sign Life. The installation date is labeled or recorded when a sign is installed, so that the age of any given sign is known. The age of the sign is compared to the expected sign life. The expected sign life is based on the experience of sign retroreflectivity degradation in the City. Signs older than the expected life will be replaced. IX. SIGN REPLACEMENT The City of Columbia Heights has an established Street Rehabilitation Program, divided into seven (7) zones. In the year that Street Rehabilitation work has been authorized, the evaluation and replacement of signs will be conducted by Street Rehabilitation Zones. The City hereby establishes the following priority order in which road signs will be replaced: • First priority shall be given to replacing regulatory signs determined not to meet applicable retroreflectivity standards. Top priority shall also be given to replacing missing or damaged signs determined to be of a priority for safety purposes. • Second priority shall be given to signs determined to be marginal in their retroreflectivity evaluation. • Third priority shall be given to all remaining signs as they come to the end of their anticipated service life, become damaged, etc. M In addition, within each category above, further priority shall be given to warning and regulatory signs on roads with higher vehicle usage. After the initial replacement of signs as provided for in this Article or the installation of new signs, the City shall, for the purpose of complying with the requirements of the MN MUTCD, maintain minimum retroreflectivity standards, as budgetary factors allow, by replacing signs as they reach the end of the latter of their (a) warranty period; (b) expected life expectancy for the sheeting material used on the sign; or (c) expected life as determined by an authorized engineering study. Damaged, stolen, or missing signs may be replaced as needed. X. MODIFICATION AND DEVIATION FROM POLICY The City reserves the right to modify this Sign Retroreflectivity Policy at any time if deemed to be in the best interests of the City based on safety, social, political and economic considerations. The Director of Public Works, or his or her designee, may authorize a deviation from the implementation of this policy in regard to a particular sign when deemed to be in the best interests of the City based on safety, social, political and economic considerations. Such deviation shall be documented including the reason for the deviation and other information supporting the deviation. Passed this day of , 2014 Offered by: Seconded by: Roll Call: Katie Bruno, City Clerk CITY OF COLUMBIA HEIGHTS Mayor, Gary L. Peterson Appendix A City of COLUMBIA HEIGHTS T I ILJ� J 1 1 L STREET MAINTENANCE ZONES �����[��� °����.�_ mil- = . �, TRT T TT Tr7 91C, W;Jt;, R. Fehst Kevin R. Hansen ll or L E G E N D = CLJ= —I1dLJ F T HILLTOP ��111I Right Of Way � �L�i JI i Island T:T�_TITTERIT, Water Park School THE MIT L- E�? Lot/Parcel Minneapolis Water Works TITI TTE1 City of Hilltop iL ! ��" / =� /L/ —i• ... L Public Work DR G Is Engineering =TIT LETO COUNCIL MEETING OF: June 23, 2014 . STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has received the list of claims paid covering check number 152632 through 152821 in the amount of $ 723,362.45. These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are herby, recommended for payment. ACS FINFNCIAL SYSTEM CITY OF COLUMBIA HEIGHT.' 06/19/2014 11:59:21 Check Histor_., GLOP.OS- VO7.29 CC.ERPTCF. GL590R L E A 1: N O + + '* L E K N N O ' * * *+ L E N N 0 + * + * L E A N 0 Rcp,rt lection: Optional Report Title....... 06,'23/2019 COUNCIL LISTING INCLU.3ION5 : Fund 6 Account. thru Check Date .................. thru Source Codes ................ thru Journal Entry L_tes ......... thru Journal Entr- Idr........... thru Check Number ................ 15263' thru 152821 Project ..................... thru Vendor ....................... thru Inv=oice ..................... thru Purcha =.e Ord.er .............. thru Bank ........................ thru ':•u,her ................... thru Rele.. =:e . Ds.t= ............... thiu Clered r'- ..te ................ thru Include Exp /R_p closing Entries N Run In_.truclicns: Joby B<.nn,r Copies Farm Printer Hold Space LPI Lines CPI CP SP L LE,�S:NO 01 P9 Y - c 066 10 Y Y 57 ACS FINANCIAL 6Y;TEM CITY OF CCLUMBIA HEIGHTS OF/19/2014 11:54:21 Check. Hi,tcry GL540R- V07.24 PAGE 1 06/23/2014 000ICCIL LISTING BANK ' -E:iD �R CHECK# CHECK DATE AJIOUITT BANK CHECKING ACCOUNT . -. D.N -dIIC DOOR CO INC 152E32 O6 /11/19 1, 1�2. 21 _ cam, : -. -fARDS 152633 O6 111114 42. ,. F.C'E HACCS:.'.RE 152('34 OF /11/14 �.50 .- .LLIEn BL:- .CKTOP COMP7..NY 152u35 OF /11/14 x97.97 AMERICAN BOTTLING CO_'4E A:I 1_`2630 061"11 /14 43 .3P AMERICAN RUG LAUNDRY 15zr37 X6/11/14 32x.40 r.MERIPRIDE LII',EN INC 152 _' OU111,114 3,9.- ARTI^_.9I1 BEER COMPANY 152639 U.. /11,'14 81d,. 15 BAKER ., Tt:;LCF. 15X40 U6/11/14 756.1.^ BARNUM GATE fER "ICES INC 152641 qc /11'14 543.38 BELLBOY BAR :APPLY 152642 0,;,'11/14 564.75 BELLBOY CCRPORf.TION 15_C43 0•,'11:'14 2,C67.U5 BERNICK'S WIDE 152 <44 06/11/14 1,,42.0' BUETC;.. 2 ARCHITECTS IN:' 152(45 06,'11114 C.11P,- DELORE' 1_`2640 06/11/14 CAFITOL BE'7EP.!,GE SALE: L 1-2C,47 06/11/14 18, c7 '.1,. CENTURYLINK 06/11/14 124.67 CITY OF EAG_AN 0x,'11114 _'25.0' '"8.00 CITY WIDE 'IIIJU1il tER' -ICE 15'2650 0,/11/14 C0:1MERCI.' -.1, : -PH-LT 1E26�l LF /11/19 2,6114.44 CRZ',TAL >,YRINGR ICE LL_ 152,652 06, '11/14 35(.60 DEMCO, INC. 1F:2,53 0E /11/14 S1S.33 EARL F �,.NDER: EN INC 152654 06.'11/14 BP. 13 ECi1 PUBLISHERS INC 1526IE 06/11.'].; 252.26 E,'TREME BE':'ERAGE 1S2,Sc UC /11/14 1F4.CO F,F.IIFR- BOCKEN 152F_7 OC/11/14 ',5,8.27 FIDELITY BTlILDING SER'-IC 152653 OC111114 237.00 FIJR .' "F.NTI, L.S6:RENCE M, 152' 5:= 06/11/14 4E0.00 FLEX COIIEETI.,:,TION, INC 152::60 0('/11/14 125.00 FCTH 152061 0C /11/14 1,49 ^.00 G : K SED "ICE IN 1526=3 06'11/14 ..,,.51 GEHUIPE PARTS;NF.EA :.UTO 152C, -3 06,11/14 124.20 ,I P.E_`7 /BETHANY 1L26 � r-F /11/14 93.78 GRO_'E NURSERY 152665 .,`/11/14 143.00 HOHENSTEINS INC 15 6' -0 06,'11/14 6, -30.00 HOME DEPOT lo2'1u2 152, ' "7 06 /11/14 10. 57 IMF.X THEATER 1526.3 n,' 111114 sF.25 IN THE HEART OF THE BSA^ 152FC9 u6/11/14 20u.00 INDEED BREWING COIIPANi L 152,70 OF /11/14 3•:0.00 INITIAL DET•EN'E PROTON S 1526 "1 06/11/14 25.00 INTERNr.TICNAL TAE EWON D 152672 OC;11 /19 9F'F,7_ INVIE /CARLENE 152F -3 OF /11/14 63.00 J H LAR30N ELECTRIC COMP 151679 OF /11/14 163.53 JEDLENSKI /DI�,NNE 152675 06/11/14 136.00 JJ TAYLOR DIST OF M14 152.;7 06/11/14 2F,142.25 JOHN. -'ON FRO -.. LIQL70R CO. 15267" 0= /11.'19 24,124.'4 JOHNSON /MEG 152670 U(. /11/14 214.00 58 ACS FINANCIAL SYSTEM 06/19/2014 11:54:21 Check Histor,,* n6/:_3/2019 COUNCIL LISTING BANK VENDOR CHECK= CHECK DATE AMOUNT BANK CHECKING, P.CCOUNT LEAGUE OF MINIlE'OTA CITI I5L! -79 0,'/11/14 :50.00 LEAGUE OF MN CITIES IN:' 153,80 06/11/14 71,493.00 LEO A D=.LY 17071PAN'.' INC 152,31 Gc /11/14 6,,12.80 LOFFLER CO'IP -NIES INC 152, s:' OF /11/14 724.16 M.'- ,R�HALL CJNCRETE PRODUC 1-21 -`_'3 06/11/14 667.96 MCCLELL -,N ' -ALES 152634 F,'11 /14 390.00 I;C,'ONALD DI,TRIBUTING CC 14<<E5 06/11/14 ,72.66 MCFCa - THE :,.URER 1526.,- OF /11/14 35.00 I °lEN� -.IDS CASH?e,;!i LUMBER -F 152t�8' (,5111114 °02._- METR,POLITAN COUNCIL WAS 152645 OG /11/14 ,1,255.63 MID✓: = Y FORD 152c;" 66 /11/14 1:,6.+'1 MIDWEST TAPE 152C90 0 2 11/14 MINNEAPOLI:'- FINANCE DEPT 1E2691 06/11/141, sF 6. 44 Pill CHIEF.' OF POLICE ASSO 152F32 " /11 /1 -, F4u.00 MNDRI ^ERSI Jf,NUALS. COM 15L, 53 05 /11/14 •.0.75 MP.UZ.'DI -NE 152 +,'4 01/11/14 136,00 MTI DISTRIPUTING 1520 : ^5 0(/11/14 =10.88 NELSON ;iUTC CENTER INC 152E' -c OF /11/14 51,963.64 N,I IIECHANIC;.L CONTRACTS 152697 OE /11/14 4,.5-,.--5 ,DL,-)N/KAREN 152698 ,6 /l1 /1: 174.29 PPU'TIS . .JUN^ INE COMP 15265,9 OC 111114 911.00 PETTY CACH - i_EITH WINDS 152700 06/11/14 4n0.0O PHILLIPS VIFE SPIRITS 152701 06/11/14 1,s °0.97 6:1PP.COM INC 15"712 06111114 b36.43 PRAIRIE REST,RATIONS INC 15270? 06/11/14 550.00 6ANDOH HOUSE, INC 1.`2704 0:::,'11/14 10.00 RITE INC 15270E './11/19 2,73.,.65 ROJEDL<EYi INC 152-06 06/11;14 1F6.41 RGYAL TIKE 1'2707 06/11,14 ,f91. _, nF.NITARY ENGINEERING LAB 15270- 06/11/14 -20.00 6C- TT/LA:9RENCE L. 152709 06/11,14 35.00 SHORT ELLIOT HENDRICK.SON 152710 OC /11.114 ::40.05 �C'JTHERN i;INE 4 SPIRITS 152711 u(. 111/14 5,5'2.05 S,N- TECH >YjTEMi INC 152712 06/11/14 THE FENCE STORE INC 152713 06/11/14 93.31 THOLKE:> /BOB 152714 n6 /11 /14 42.30 THREE RP'ERS PARK DISTRI 152715 0•..,11/14 �-n0.00 TIGHTROPE MEDIA SYSTE14S 152716 06/11;'14 3,250.00 TRENEi, C,CLE. ' SWINGS 15-,717 06/11/14 13.nn TRIO SUPPLY ::(HPANZ INC 1`271F 01 /11/14 2n-5.u5 VERIZ0111 3 +IRELE; .' 1;2713 OF /11,14 llr..34 :•'= ,RNIIQ, LITE:� OF MINITE -) 1527L('. 0( /11/14 :'1 " -.50 'ATER CONSERVz TI01'i `.I'.` "•'S 152721 6/11 /11 255.60 WHOLE--ALE TRIJ 1 { -TRLR PR 152722 06 /1'_/14 124.08 ,1INDSCHITL /KEITH 152`23 06/11/14 3`1.0'? WINE MERCHANTS 16272: 0./11/14 1, 33.... P'IYJE -PE=,TOR 152725 JF, 11!14 49. 3F 59 CITY OF CC.LUMBIA HEIGHTS GL540R- 707.24 PnGE ACS FINAN^.ZAL SYSTEM 06 /1 -• /2014 11 :54:21 Check History 06/2311014 COUNCIL LI-TING BANK '7E'- -ID0!, CHECK# CHECK DATE AMOUNT BANK CHECKING - CCOUNT 1'7IRTI BE"ER ? -GE MINNEC':,T.=, 15272(- 06,'11/14 1,17•:.37 WIRTZ BE "'ET..SGE 15"727 0(-,'11/14 5,232.45 ZAFNOTH BRUSH 'WORK.:, INC 152724 OC /11/14 615.60 ZIEGLER. INC 1527;.. 0, /11 /14 1,3 22.1' r,CE HARD'. -.RE 102730 06/1'3/14 14.1` AlIERL;A1? BOTTLING COIL .N 1527 1 06 /10 /la 517.54 .- ,:IERIPFIDE LINEN INC IEL7 : <2 06/1 ° /14 3S.e ,- IT')K:- COUNTY 152"'3? 06/14/14 17.50 APT)I:A C( !UNTY PROPERTY RE 1-2734 u6/1 °/14 57.49 ;',RTI BEER COMPANY 102735 OE, "1P /14 dlS.45 ARTI.. TS' CHOICE INC ISL73•-, 06/1;/14 124.11 A-FEN MILLS, INC. 152737 06/1•/14 _,SCJC OF TRAINING OFFCR:; 1`:2738 OC /1':/14 150.) BAF'E I. & TAYLOR 15273:) :16/18/14 1, 1-.2-, BELLBOY CORPOR-TICN 152740 06/18/14 e75.1° BERNICK'S NINE 15.2741 Of /18/14 1,4•'.0.35 BOUND TREE MEDIC -,L LLC 152742 06/18/14 283.41 CAPITOL BEVERAGE CALE- L 15 ='',43 06/11-/14 16,H3r.47 CEP?TRAL LANDSCAE .UPPLY 11274 Of /16'/14 2,23..85 CENTURYLINK 112745 06/1'/14 109. D� COCA -CJLt, BOTTLING 11ID11E 162746 ue. /lt /14 563.00 C01111ERCIAL .`.T ;:Jl TEU, 162747 06/13/14 1,40 9.0 - C NTF :-,[TOR. 6 SURVEY-)RS 152748 06.'1 %. /14 3"73.36 CRYSTAL SPRINGS ICE LLC IF2749 06/18/14 247.8(' DALCO ENTERPRISES INC 1[2750 06.19/14 238.50 D-. 'E.,: :JPr:FT SHOP 152751 OF /la /14 S30.0C DETTMAh7 /BILL 152 -F2 (C /15/14 18.00 DI,l`:)ND "-GEL PAII',TS 1 -2753 01-/lbi 14 ED': TROPHIE-- ITC 152';F4 OF /18/14 8.25 EHLEDC C- �C'I:'_TES INC 152755 U6/14/14 750.00 EMERGENCY^:= UTOMOTI "E TEC 152756 06,1:/14 2,351.65 EZECUTI ^E TITLE 152757 06/18/14 195.01 FERGUSON 45,TERP.CRi:.i INC 152753 06/19.'14 2,726.'4 FLLT EARTH BFE :'WING CCMPA 1.`2"'5`• 06/19/14 302.00 FL =T ROCK GEOGRF.PHIC: LL 15 -10 0;'1 -/14 6,745. no FOi /JENELLE 152761 06/1:/14 E.00 , K SER "ICES INC 1527,2 06 16/14 170.40 GOJDIN CO INC 152713 CF /1 °/14 22.6" c0- ERNMENT FI :7,.NCE OFFI,: 157•:4 OC /1` - -,'14 ;35.00 rT =,PE BEGINNINGS INC 1`27F5 06/18/14 673.48 G4S SECURE SOLUTION-- USA 1 7.2766 OE118 /14 193.23 H.-RT111- C /JEE. -E 15-76- OF/18114 L'0. 00 HE F.TL:,ND EER' I.:E:_ INC 1.57=5 06/19/14 564.86 HEIGHTS BAKERY 152 - "' 0.,'18/14 60.00 HI -TECH REFRItER =.TION 152770 0i1/1 ;11 342.00 HOME DEPOT #2c02 152771 0•._/1./14 315.54 I14DEED BRE:lING COMPANY L 1527"2 OC, /le'll. 321.00 60 CITY OF COLUMBIi? HEIGHTS GL540R- V07.24 PAGE ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS OC/19/2014 11:54:21 Check History GL540R- V0-'.24 PAGE 4 06/3/2014 COUNCIL LISTING BANK "ENPOR CHECK# CHECK FATE AMOUNT BANK CHECKING ACCOUNT INNC'-.'-TI ^E OFFICE COLUTN. 152773 Ch /13'14 45.64 IN3ITUFORb. TECHNOLCGIES 15774 Of /1P /14 110,174.54 IN TALL THIS PIGN 5 AW17I 152775 06/1-, 14 1,450.00 IP1:A 152776 0./18/14 3C0.00 JJ TAYLOR DIET CF MN 1527 ; Ou'lt, /14 2,,865.43 JCHNGON BROC. LIQUOR CO. 15277' 06,1 ° /14 25,452.56 KENNEDY - GP.: -; "EN -Q 16;'18/14 142.5,) MAIN STREET DESIGN 1C2:'EO 06/1811= 777.00 1•!EDIC3 TrAININC INC 1F_ -ssl 06/1d/14 535.00 MEN: -.P.LS CA:HW-�iY LUMBER -F 1527;2 or,1 MIDW ?. ": FORT 15-7:3 0611 '14 173. S,' MID:•7E.: -,T LCCF. . 1FE INC 1527E-3 06/10/14 l0b.00 MID@:EnT T -PE 152705 06/1'/12 77.97 4fINf.EAPOLI?; OXYGEN CC IN 1F27 -,6 06;'1' /14 112.17 MINNE:,FOLIS CO IN-' 152787 06/18,'14 4.00 MN FIRE SER ^.ICE CERTIFIC 1527-'8 16/1 °_ /14 125.00 OFFICE DEPOT 1527:25 0:'/18/14 262.83 ON .ITE SANITATION INC 157.:0 0c' /18/14 1,961.00 'P.ICIN INC 1527,1 J,.118/14 220.9" P,� --AU INC IF 27 112 06 /18/14 206,22 PETTY CA.FH - LEANN OTTNE 1527,3 0=.113114 A1.4:i PHILLIFS WINE : PIRITS 1522 7'4 I6 /1 -/14 2,240.00 PITNEY BOWES INC 15L7S5 (1-/13/'14 261.5' PREMIUM YTATERS INC 152756 06/1+/14 121.27 QUICK3IL'.'ER EXPRES:' COUR 15� -'- OF /18 /14 16.20 RAPID GRAPHICS c M;:,ILING 152_.,,: OF /16/14 1,013.00 C.EP.D•ER'S DIGEST A53CCIAT nF /1B/14 22.- ] T OFFICE PRODUCT- IN 15--500 016,11/14 16`•.21 -'.PSI INC IF2P,Jl ur /le,'l4 12,.w SHALL LOT MN 1`2x02 06 /18/14 41+3,50 SOUTHERN SdINE L .SPIRITS 152 =�3 OE /2"114 7,921.75 STELL;:.P. ENERGY [YSTEM I 15 °04 0( /1P /14 516.00 -TONE,EMERY & K:- THLEEIT 152 ^0° 06 /16/14 259.50 SYNOWCZ'i NSKI /-TE' °E 1c23J6 n6/1P,'14 9-2.50 T- MCBILE INC 1F22-07 0611c /1-1 3(.03 'i RII GREEII CHEI`LA4'I' 1C280r �6 /1Pi 14 7, 98F.14 T71IIJ CITIE, JUNK HAULIF:G 152,09 75:..00 TWIT. CIT': ';TTEP. CLINIC I 152 °11? 06 /1P /14 120.00 UNIQUE I:`ANAGEMENT 15_E11 06/19114 44.75 U t4OBILITY I4ILELES3 IN 1528L^. 06/IP/14 42.40 '-ERIZON "7IRELEbS 152`13 06/18,14 524.75 :'HOLESALE TRUCK -TRLR PR 1521:14 Jr: /1 2,'14 105.17 ,,I11ACTEL INC 1E 2:-15 06/18/14 60.0, WINE LIERCH,FTS 15211•, 06/15/14 2,100.-:.8 WIRTZ FE'.'ERz-..GE I7INNESOT', 15251" 06/1. °, -14 3, 938.5: - WIRTZ BE` "ER.AGE 11INFESOTA 1521 ?lE 06 /ld'14 13,46'.70 WOLCYN TREE Fiiti "! . t -URS 1521) 06/13/14 3,1 °7.oO 61 AC3 FINANCIAL SYSTEM 06/19/2u14 11:54.:21 BANK ^ENI OR BLNK CHECKING ACCOUNT WSB .. AS- OCIATE: INC XCEL ENERGY (N S P) Check Hist r- OG /2s /2�1s COUNCIL LI.TING CHECK# CHECK DATE AlfOUNT 152b20 0,'1P /14 14,140. ^_5 IE. -821 O6/l;3,114 72.63 723,362.45 62 CIT'i GF COLUMBIA HEIGHTS GL_IUR- 707.24 PAGE 5 ACS FINANCIAL :YSTEM 06/19/2014 11:54:21 Ch_ =cl Histcr% OC,2312014 COUN17IL LISTING BANK ^ENLOR CHECK# CHECK DATE ,-11GU T REPORT TOTALS: '11:;,362.45 RECORDS PRINTED - 000803 63 CITY OF COLUdBIi�, HEIGHTS GL 4nR "07.24 PAGE F ACS FINANCIAL SYSTEM 06/19/2014 11:54:21 Check History FUND RECAP: FUND DEPT- RIETION DT �B'ip,. EMENTS 101 GENEI_r,L 30,972.12 2`)1 C0I:11ITNITY DEVELOPMENT FUND 292.59 274 ED, AEIIINISTRATION 163.2? 212 STATE .SID 11AINTENANC'E 116�3.4t_ 213 Pi'_RK"IE ".d "ILLA SOUTH 142.5E L25 C.�,BLE TELE "I._ION .;,250.10 L40 LIBRARY 7,121.45 X61 AFTER— SCHOOL PROGRAMS 1,956.75 3 -2 HU:iET PARK )'. RE.=. TIF (T,) 500.0 412 CAEITAL IMPRC"EMENT PARXC 415 CAPITAL IMr R'.11T — PIb: fROJ 420 CAP IMPRG :'EMENT— DE"ELOPilEL'T 430 INFRASTRUCTURE FUND - SO 431 CAP EQUIP REEL:- .- E— CE17ERAL ..:,315.. 7 cb, 450 CAPITAL BLDG — LIBRARY 22.80 601 WATER UTILITY (102 .:EWER UTILITY R3, 26 <.75 C(A : >TORM SE1,ER. UTILIT`, 934.50 r.03 LIQUOR 220,379.'2 6-1 WATEk CONLTRUCTI:.:d FUEL 134..`.0 CS2 SEVER CON„TRUCTIOL' F«I:D 110,179.`4 C53 STORM SEWER rONSTFTIC'T. FUND 701 CENTRAL GARI.GE ,715.U:a 720 INFORMATION SYSTEMS 34,06 e75 FISCAL AGENCY: GIS RANGER r„45.00 881 CONTRIBUTED PROJECTS —REC 240.00 884 INSURANCE 71,4­.00 P87 FLEZ BENEFIT FIND 125.CU TOTAL ALL FUNDS 723,362.45 BANK RECAP: Pl,NK NAME DISBURSEMENTS - - -- ---------------------------- BANK CHECKING ACCOUNT 723,362.45 TOTAL ALL BANKS 723,362.45 64 CITY OF COLUMBIA HEIGHTS GL060S ;'07.24 RECAPPAGE GL540R COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of June 23, 2014 AGENDA SECTION: Public Hearings ORIGINATING DEPARTMENT: CITY MANAGER'S NO: Community Development APPROVAL ITEM: Approve Site Plan for Jeff's Bobby and BY: Joe Hogeboom Steve's Auto World, located at 3827 Central Avenue DATE: June 17, 2014 NE. BACKGROUND: Dave Siwek, on behalf of Jeff's Bobby and Steve's Auto World, has requested that the City approve a Site Plan for a proposed indoor auto sales building located at 3827 Central Ave. NE. The property is guided for long -tenn commercial use in the Comprehensive Plan, and is located in the Central Business Zoning District. Automotive sales are permitted on the site with a CUP. This property is subject to requirements found in the Central Business District Design Guideline Overlay District. The applicant generally achieves the design requirements. Findings are outlined in the Planning and Zoning Commission staff report. Three neighbors spoke at the Planning and Zoning Commission public hearing. One neighbor stated his support for the project. Two other neighbors raised concerns about potential parking lot lighting and use issues. The applicant stated that the parking lot would be used by employees and customers, and that no vehicles that are for sale would be stored in the parking lot. Staff explained that outdoor lighting is regulated by City Code, and that building plans will be reviewed to ensure consistency with code requirements. RECOMMENDATION: The Planning and Zoning Commission held a Public Hearing on June 3, 2014 and has found that the request satisfies requirements for Site Plan approval. The Planning and Zoning Commission recommended approval of the Site Plan with a unanimous vote, subject to the conditions referenced in the recommended motion. RECOMMENDED MOTIONS: Motion: Move to waive the reading of Resolution No. 2014 -45, there being ample copies available to the public. Motion: Move to adopt Resolution No. 2014 -45, being a resolution approving a Site Plan, for Jeff's Bobby and Steve's Auto World, located at 3827 Central Ave. NE., subject to the following condition: 1. The applicant shall consider adding enhanced landscaping, such as canopy trees, to the north side of the property to help meet the intent of Central Business District Design Guidelines. 2. The building and site shall be meet all requirements found in the Fire Code and the Building Code. 3. All City Stormwater Management requirements, as well as Watershed District requirements, shall be achieved for this property. 4. All other applicable local, state and federal requirements shall be met at all times. Attachments: Resolution 2014 -45, Location Map, Planning Report, Site Plans, Elevation Plans COUNCIL ACTION: 65 MOM 3827 Central Ave. 3923 3922 w 3923 3924 i v8 En w o 1036 . ti i 3921 3918 m 3918 LU o° #1 w 3917 > 3915 3914 3912 392.7 9� m 3911 3911 391.0 c 3907 3906 I ! 971 `06 3901 3900 °m 3900 3905 /�a So, , 39TH AVE NE -- - - - - -`- _ --. 391H AVE NE 3857 i _ 99 ! 3 #15 850 I 3853 . � 950 n 3849 3850 i - -- n j 31 853 1 #10 #1 3845_ 3844 3849 3851 a \ O a d \ 3,847_ j -- 3 0. d 3841 3842 3841 3844 3847 �8-0 7 dS ng 3837 3838 3839 i j-3841 Sys 3835 3834 8 � ! 3829 3830 3825 8 �e �6�4 3825 3824 -3.825 r 8 "��Q f T3 d0 j 3 83 B2 w 3.821 3820 z 3823 "' I 7v�\� 2� f w �8��ti1��'� y3818 3819 it 80B / �vd 38p,�.. 38' \` -� z 3815' 3812 z 38 Y 3809 3810 a 3807 I qa� f 3 \fir fir? $ao /s v 3805 3806 rn v I �y� • Bas j a�a a ' 3 800 3 801 $ > 78:0 \ � 00 � aB 80� 4. 3801 " Q ` 5 w �f j 1 3728 3729 7805\ X30 3725 3725 z ` ✓�Q ,i �1 ?6 ��� -� 3723 3722 3721 _ -- �� ! j 3� �4 01 r 3) ?O 3719 3716 3717 W 3714 3713 o 3> ?D 37#09 08 3710 3 711 °' j 7�, `✓ �� ?� 0 - 3700 370 5 yr v'a��✓�"� oti4 37TH AVE, NE °- -s " ,' - . - - - ° 37TH AVE Scale 124001 Arnat Phma: Fh.•,n SFnng 20 Coe 1 11-M CITY OF COLUMBIA HEIGHTS CASE NUMBER: 2014 -0606 DATE: May 20, 2014 PLANNING REPORT TO: Columbia Heights Planning Commission APPLICANT: David Siwek 2536 Marshall St. Minneapolis, MN 55418 DEVELOPMENT: Jeff's Bobby and Steve's Auto World LOCATION: 3827 Central Avenue NE. REQUEST: Site Plan Approval for Auto Sales Building PREPARED BY: Joe Hogeboom, Community Development Director INTRODUCTION David Siwek, representing Jeff's Bobby and Steve's Auto World, is requesting to construct an automotive sales building at 3827 Central Ave. NE. ( "Subject Property "), adjacent to the existing Auto World facility. The approximately 949 square -foot building requires Site Plan approval as well as a Conditional Use Permit. Because both items require separate actions, this report will specifically address the request for Site Plan approval. According to Anoka County records, the Subject Property was acquired by the current landowner in August of 1999. ZONING ORDINANCE The Subject Property is located in the Central Business (CB) Zoning District. Minor automobile repair, as well as sales and display, are permitted in the CB Zoning District with a Conditional Use Permit. The proposed automotive building is consistent with the Zoning Ordinance, assuming that a Conditional Use Permit is granted. The properties to the north, south and west of the Subject Property are also located in the CB Zoning District. The properties to the east are located in the R2 -B and the R -3 Residential Zoning Districts. COMPREHENSIVE PLAN The Comprehensive Plan guides this area as Commercial. Constructing a new automotive sales and service building is consistent with the City's Comprehensive Plan. 67 DESIGN GUIDELINES The subject property is located within the Design Guideline Overlay District, and is governed by the "Central Business District" standards within the Design Guidelines. The intent of the Design Guidelines is to make the City more aesthetically appealing, by requiring a set of minimum standards for new construction along Central Avenue and 40th Avenue. The minimum standards were created by a task force of City Officials, business owners and residents, and adopted into the City Code by the City Council. The following standards are specific design requirements for the Central Business District: 1. Building Placement Buildings in the Central Business District are to have well defined front facades with a primary entrance that faces the street. The proposal achieves this requirement by creating a prominent front fagade along Central Ave. Buildings in the Central Business District are also required to be closer to the front property line than at least 75% of the adjacent properties. In this case, the proposed building is approximately 20 feet from the east property line, which is closer than adjacent buildings. 2. Primary Facades and Roof Buildings in the Central Business District should have a well- defined base, middle and top on the front facing facade. This can be achieved by change in building materials, window size, etc. Although the proposed building is only one floor, the building is broken up by two different colored siding materials, as well as prominent windows and doors which face Central Avenue. Roofs in the Central Business District are to be flat, and articulated with detailed cornices or parapets. The proposed building has a pitched roof; however, the front - facing fagade is designed in a way lends the appearance of a flat roof from the east - facing (front) fagade. Staff recommends that the applicant enhance landscaping by adding trees on the north and south side of the building to help breakup the appearance of the roofline. 3. Building Width and Fagade Articulation If a building in the Central Business District exceeds 40 feet in width, it must be articulated into smaller increments. The proposed building achieves this requirement by interchanging building material types, and by the use of windows and doors. 4. Building Height All buildings in the Central Business District must have a minimum cornice height of 22 feet. The cornice height of the proposed building is 22.333 feet, thereby achieving this requirement. 68 5. Window and Door Openings In the Central Business District, window and door openings must comprise at least 30 percent of the area of the ground floor of the primary street facade. Approximately 50 percent of the proposed building's front facing facade is comprised of windows and doors, thereby achieving this requirement. 6. Building Materials and Colors The building fagade consists of stone - coated steel. While prefabricated steel and sheet metal panels are discouraged in the Central Business District, this building would have the appearance of stucco because of the stone that coats the steel product. Buildings in the Central Business District are encouraged to have facades with neutral or muted colors. In this case, the proposed building would be sided with earth tone - colored materials, thereby achieving this requirement. Signage will be addressed when the applicant applies for a Sign Permit. Signage must be consistent with Design Guidelines and with City Code. SITE PLAN 1. Parking City Code requires 16 parking spaces for this proposed use. The applicant is proposing 27 parking spaces. 2. Access Site access will be provided off of Central Avenue to the west and the alleyway to the east. The Minnesota Department of Transportation (MnDOT) has granted access off of Central Avenue (State Highway 65). FINDINGS OF FACT Section 9.104 (N) of the Zoning Ordinance outlines four findings of fact that must be met in order for the City to approve a site plan. They are as follows: a. The site plan conforms to all applicable requirements of this article. The site plan is generally consistent with Design Guidelines for the property. Staff suggests that the applicant consider adding landscaping enhancements to the north and south sides of the property to help break up the visual appearance of the side walls of the building. .• The Zoning Code requirements, including building height, setbacks, and parking requirements, are achieved. b. The site plan is consistent with the applicable provisions of the city's Comprehensive Plan. The Comprehensive Plan guides this area as Commercial. Constructing a new automotive sales center is consistent with the intent of the Comprehensive Plan. c. The site plan is consistent with any applicable area plan. There is no area plan for this portion of the city. d. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right -of -way. The proposed building meets all the minimum setback requirements. Therefore, the properties in the immediate vicinity of the proposed development should not be adversely impacted. RECOMMENDATION Move to waive the reading of Resolution No. 2014 -45, there being ample copies available to the public. Move to adopt Resolution No. 2014 -45, being a resolution approving a site plan, for the construction of Jeff's Bobby and Steve's Auto World located at 3827 Central Ave. NE., subject to the following condition: 5. The applicant shall consider adding enhanced landscaping, such as canopy trees, to the north and south sides of the property to help meet the intent of Central Business District Design Guidelines. 6. The building and site shall be meet all requirements found in the Fire Code and the Building Code. 7. All City Stormwater Management requirements, as well as Watershed District requirements, shall be achieved for this property. 8. All other applicable local, state and federal requirements shall be met at all times. ATTACHMENTS • Resolution No. 2014 -45 • Location Map • Site Plans • Elevations 70 RESOLUTION NO. 2014-45 RESOLUTION OF THE CITY COUNCIL APPROVING A SITE PLAN FOR THE CONSTRUCTION OF A NEW AUTOMOTIVE SALES BUILDING AT 3827 CENTRAL AVENUE NE. WHEREAS, a proposal (Case #2014 -0606) has been submitted by Siwek Lumber, to the Planning and Zoning Commission requesting a site plan approval from the City of Columbia Heights at the following site: ADDRESS: 3827 Central Avenue NE LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: Site Plan approval for the construction of a new automotive sales building. WHEREAS, the Planning Commission has held a public hearing as required by the City Zoning Code on June 3, 2014; WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the City staff regarding the effect of the proposed site plan upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal and the recommendation of the Planning and Zoning Commission, that the City Council accepts and adopts the following findings: 1. The site plan conforms to all applicable requirements of this article. 2. The site plan is consistent with the applicable provisions of the city's comprehensive plan. 3. The site plan is consistent with any applicable area plan. 4. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right -of -way. FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the permit. ►n CONDITIONS ATTACHED: 9. The applicant shall consider adding enhanced landscaping, such as canopy trees, to the north and south sides of the property to help meet the intent of Central Business District Design Guidelines. 10. The building and site shall be meet all requirements found in the Fire Code and the Building Code. 11. All City Stormwater Management requirements, as well as Watershed District requirements, shall be achieved for this property. 12. All other applicable local, state and federal requirements shall be met at all times. Passed this 91h day of June, 2014 Offered by: Seconded by: Roll Call: Ayes: Nays: Attest: Katie Bruno Secretary 72 Mayor Gary L. Peterson 73 i PROPOSED GRADING ON: 3825 CENTRAL AVE. > x - 4 PRDPDSED o BUILDING IIU - i. ... I r i 1 _- -�!��-�£�����•- I � - .. � RURlH SURVEYING. INC. O uMei� H��a x s � ni Et�l>es]J.eB�euee.r 6tl1 >69: ,em o] 73 JEFF'S BOBBY &STEVE'S AUTO WORLD 3827 CENTRAL AVENUE N.E. COLUM8IA HEIGHTS, MN 55421 VICINITY MAP SHEET IN Tl - TITLE SHEET Al - EXTERIOR ELEVATIONS A7 - EXTERIOR ELEVATIONS AS - FLOOR PLAN A4 - LANDSCAPE PLAN/SITE VIE1N5 =r ' Z N W �pzK' Y � m ¢� N Q N W m Y 2 i3 W m Y U) N 07 saner uo� -) T1 600hod aE 'w .3 cc --t -Vll� S .15, T'S r®r IMF N. ca le cc O Z-� o' - '11, ER 3! ORS w SHEET NO. A4 COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of June 23, 2014 AGENDA SECTION: Public Hearings ORIGINATING DEPARTMENT: CITY MANAGER'S NO: Community Development APPROVAL ITEM: Approve Conditional Use Permit for the BY: Joe Hogeboom property located at 3827 Central Avenue NE. I DATE: June 17, 2014 Id-' BACKGROUND: Dave Siwek, on behalf of Jeff s Bobby and Steve's Auto World, has requested a Conditional Use Permit (CUP) to allow an auto sales use at 3827 Central Ave. NE. The applicant is proposing to construct a new, 949 square foot building on the site. All sales would take place inside the building. The property is guided for long -tenn commercial use in the Comprehensive Plan, and is located in the Central Business Zoning District. Automotive sales are permitted on the site with a CUP. RECOMMENDATION: The Planning and Zoning Commission held a Public Hearing on June 3, 2014 and has found that the request satisfies requirements for Conditional Use Permits in the Zoning Code. The Planning and Zoning Commission recommended approval of the CUP with a unanimous vote, subject to the following conditions: 1. The Site Plans and Building Elevations shall become part of this approval. 2. The nature of sales associated with this business shall be limited to automobiles and automotive products. 3. The building and site shall be meet all requirements found in the Fire Code and the Building Code. 4. All City Stormwater Management requirements, as well as Watershed District requirements, shall be achieved for this property. 5. All other applicable local, state and federal requirements shall be met at all times. RECOMMENDED MOTIONS: Motion: Move to waive the reading of Resolution No. 2014 -46, there being ample copies available to the public. Motion: Move to adopt Resolution No. 2014 -46, being a resolution approving a Conditional Use Permit, for the property located at 3827 Central Ave. NE., subject to the following condition: 1. The Site Plans and Building Elevations shall become part of this approval. 2. The nature of sales associated with this business shall be limited to automobiles and automotive products. 3. The building and site shall be meet all requirements found in the Fire Code and the Building Code. 4. All City Stormwater Management requirements, as well as Watershed District requirements, shall be achieved for this property. 5. All other applicable local, state and federal requirements shall be met at all times. 78 Attachments: Resolution 2014 -46, Planning Report, Location Map COUNCIL ACTION: 79 A t *V 3827 Central Ave. x 3923 3922 w 3923 3924 Z 3921 3918 ro 3918 3917 3914 > 3915 3912 z m 391 -- 3911 3907 3906 3910 Ln Q, 0 3901 3 900 O1 °m 3 900 39TH AVE NE _ 3821 z t 3815 xI. 3809 " 3805 j 3801 3725 3 723 3719 3709 #1 3701 5 C � z 3823 i "' A3819 m 3815 z _ 3807 i 2 0 i o 3801 l ,p M 37TH AVE-NE 0 n o 1036 a # 1 ?9i 3927 ?y� � p 971 3905 �/ ' o 0 39TH AVE NE 940 950 r ?— ,� \1102 102 3853 #1 #1 Sp & I 3 651 9 3847 28x0 A \BSS - �6" 3841 �61 ' d41 6'p Q� ? r J z kiy� e7S J 3? E' K �� BOO 8p0 Li ,?" , 0 31 a a, 3)p - • 371H_ AVEtiNE_ n.4,Aanow Fww.spn.ason 80 Scale 1.2400 RESOLUTION NO. 2014-46 RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR AUTOMOTIVE SALES AT 3827 CENTRAL AVENUE NE WITHIN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA WHEREAS, a proposal (Case #2014 -0606) has been submitted by City Staff to the City Council requesting a conditional use permit from the City of Columbia Heights at the following site: ADDRESS: 3827 Central Avenue NE LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: A Conditional Use Permit per Code Section 9.110 (D), to allow automotive sales to operate in the Central Business (CB) Zoning District WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on June 3, 2014; WHEREAS, the City Council has considered the advice and recommendations of the Planning Commission regarding the effect of the proposed conditional use permit upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings of the Planning Commission: 1. The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. 3. The use will not impose hazards or distributing influences on neighboring properties. 4. The use will not substantially diminish the use of property in the immediate vicinity. 81 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. 6. The use and property upon which the use is located are adequately served by essential public facilities and services 7. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. 8. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. 9. The use complies with all other applicable regulations for the district in which it is located. FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the permit. CONDITIONS ATTACHED: 6. The Site Plans and Building Elevations shall become part of this approval. 7. The nature of sales associated with this business shall be limited to automobiles and automotive products. 8. The building and site shall be meet all requirements found in the Fire Code and the Building Code. 9. All City Stormwater Management requirements, as well as Watershed District requirements, shall be achieved for this property. 10. All other applicable local, state and federal requirements shall be met at all times. Passed this 91h day of June, 2014 Offered by: Seconded by: Roll Call: Ayes: Nays: Attest: Katie Bruno Secretary Mayor Gary L. Peterson CITY COUNCIL LETTER COUNCIL MEETING OF: JUNE 23. 2014 AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPT: CITY MANAGER NO: FINANCE APPROVAL ITEM: ADOPT ORDINANCE NO. 1615, BY: JOSEPH KLOIBER BY: BEING AN ORDINANCE PROVIDING FOR DATE: 06/17/2014 THE ISSUANCE AND SALE OF BONDS, �C SERIES 2014A. Background Attached is proposed ordinance No. 1615, drafted by the City's bond counsel, Martha Ingram of Kennedy and Graven. The first reading of this ordinance occurred at the June 9, 2014, council meeting. This ordinance provides for the sale and issuance of up to $7 million in general obligation bond financing for the construction of a new library on one of two sites already owned by the City. The ordinance can be adopted prior to the decision as to which site will be used. Project construction would occur in 2015. The bonds would be repaid with property taxes over 20 years beginning in 2017. The first annual tax levy to reflect this would be collected in 2016. Additional funding proposed for this project includes approximately $2.3 million of existing fund balance and /or local government aid. Analysis Attached are schedules prepared by Ehlers and Associates, the City's financial advisor, that estimate the approximate increase in annual property taxes, on a per property basis, to repay $6 million of bonds at current interest rates. At this time, the City estimates the final amount of borrowing under this ordinance would be between $6.1 and $6.6 million. The total amount borrowed under this ordinance cannot exceed $7 million, but the total can be reduced by any amount, up to the day the bonds are actually issued and sold. Also attached is a tentative list prepared by city staff of City funds from which approximately $2.3 million of fund balance could be committed for this project by city council at a future meeting. Recommendation Staff recommends that the city council adopt the following motions: MOTION: Move to waive the reading of Ordinance No. 1615, there being ample copies available to the public. MOTION: Move to adopt Ordinance No. 1615, being an Ordinance providing for the issuance and sale of General Obligation Library Bonds, Series 2014A, in the maximum aggregate principal amount of $7,000,000. JK:nb 1406171 COUNCIL 83 ORDINANCE NO. 1615 BEING AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION LIBRARY BONDS, SERIES 2014A, IN THE MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF $7,000,000 The City of Columbia Heights does ordain: Section 1. It is hereby determined that: (a) The City of Columbia Heights (the "City") has proposed to construct a new public library in the City (the "Project'). (b) The City has determined to finance the costs of the Project, including all hard and soft costs and bond issuance costs, through the issuance of general obligation bonds under the Charter of the City (the "Charter "). (c) It is necessary and expedient to the sound financial management of the affairs of the City to issue its General Obligation Library Bonds, Series 2014A (the "Bonds "), in the maximum aggregate principal amount of $7,000,000, pursuant to the Charter, to provide financing for the Project. Section 2. Ehlers & Associates, Inc. is authorized to negotiate the sale of the Bonds in the maximum aggregate principal amount specified in Section 1(c), in accordance with terms of proposal approved by the Finance Director of the City. Provided no petition initiating a referendum on the issuance of the Bonds is received within thirty (30) days after publication of this ordinance, the City Council will meet on or before September 26, 2014, or such other date specified by the City Manager in accordance with the City Charter, to consider the sale of the Bonds and take any other appropriate action with respect to the Bonds. Section 3. The City hereby declares its official intent to reimburse itself for the costs of the Project from the proceeds of the Bonds, pursuant to Treasury Regulations, Section 1.150 -2, promulgated by the Internal Revenue Service. Section 4. This ordinance shall be in full force and effect from and after thirty (30) days after its passage. 444862v1 MNI CL162 -50 84 First Reading: June 9, 2014 Second Reading: June 23, 2014 Offered By: Seconded By: Roll Call: Date of Passage: Mayor Gary L. Peterson Attest: Katie Bruno City Clerk/Council Secretary 444862v1 MNI CL162 -50 2 85 ■ 00 City of Columbia Heights, Minnesota Estimated Tax Impact April 17, 2014 BOND ISSUANCE INFORMATION Bond Issue Amount $6,000,000 Number of Years 20 Average Interest Rate 3.26% Estimated Bond Rating S &P Estimated AA PROPERTY TAX INFORMATION Net Tax Actual Net Tax Capacity - Payable 2014 8,194,709 Debt Levy @ 105% - Average 431,512 Estimated Tax Capacity Rate: Payable - 2014 Without Proposed Bonds 78.177% Payable - 2014 With Proposed Bonds 83.443% Estimated Tax Rate Increase 5.266% Debt Issuance Services * The figures in the table are based on taxes for new bonded debt only, and do not include tax levies for other purposes. Tax increases shown above are gross increases, not including the impact of the state Property Tax Refund ( "Circuit Breaker') program. Many owners of homestead property will qualify for a refund, based on their income and total property taxes. This will decrease the net tax effect of the bond issue for many property owners. Prepared by Ehlers 4/17dg014 EHLERS LEADERS IN PUBLIC FINANCE TAX IMPACT ANALYSIS Estimated Market Value Taxable Net Tax Current Proposed Proposed Type of Property Market Value Exclusion Market Value Capacity City Tax Tax Increase* City Tax $ 50,000 $ 20,000 $ 30,000 $ 300 $ 234.53 $ 15.80 $ 250.33 100,000 28,240 71,760 718 561.00 37.79 598.79 150,000 23,740 126,260 1,263 987.06 66.49 1,053.55 175,000 21,490 153,510 1,535 1,200.10 80.83 1,280.93 Residential 200,000 19,240 180,760 1,808 1,413.13 95.18 1,508.31 Homestead 250,000 14,740 235,260 2,353 1,839.19 123.88 1,963.07 275,000 12,490 262,510 2,625 2,052.22 138.23 2,190.46 300,000 10,240 289,760 2,898 2,265.26 152.58 2,417.84 350,000 5,740 344,260 3,443 2,691.32 181.28 2,872.60 400,000 1,240 398,760 3,988 3,117.39 209.98 3,327.36 $ 100,000 $ - $ 100,000 $ 1,043 $ 815.18 $ 54.91 $ 870.09 200,000 200,000 2,259 1,766.23 118.97 1,885.20 Commercial /Industrial 300,000 300,000 3,650 2,853.14 192.18 3,045.32 400,000 400,000 5,040 3,940.05 265.39 4,205.44 500,000 500,000 6,430 5,026.96 338.60 5,365.56 1,000, 000 1,000, 000 13,382 10,461.51 704.65 11,166.17 Apartments $ 200,000 $ $ 200,000 $ 2,500 $ 1,954.43 $ 131.64 $ 2,086.07 (4 or more units) 300,000 300,000 3,750 2,931.64 197.47 3,129.10 500,000 500,000 6,250 4,886.06 329.11 5,215.17 $ 150,000 $ 23,740 $ 126,260 $ 1,381 $ 1,079.86 $ 72.74 $ 1,152.59 400,000 23,740 376,260 2,631 2,057.07 138.56 2,195.63 Agricultural 500,000 23,740 476,260 3,131 2,447.96 164.89 2,612.84 Homestead ** 600,000 23,740 576,260 3,631 2,838.84 191.21 3,030.06 800,000 23,740 776,260 4,631 3,620.61 243.87 3,864.48 1,000,000 23,740 976,260 5,631 4,402.38 296.53 4,698.91 Agricultural $ 1,500 $ - $ 1,500 $ 15 $ 11.73 $ 0.79 $ 12.52 Non- Homestead 2,000 2,000 20 15.64 1.05 16.69 (dollars per acre) 2,500 2,500 25 19.54 1.32 20.86 $ 100,000 $ $ 100,000 $ 1,000 $ 781.77 $ 52.66 $ 834.43 Seasonal /Recreation 200,000 200,000 2,000 1,563.54 105.31 1,668.85 Residential 300,000 300,000 3,000 2,345.31 157.97 2,503.28 400,000 400,000 1 4,000 1 3,127.08 1 210.63 1 3,337.71 * The figures in the table are based on taxes for new bonded debt only, and do not include tax levies for other purposes. Tax increases shown above are gross increases, not including the impact of the state Property Tax Refund ( "Circuit Breaker') program. Many owners of homestead property will qualify for a refund, based on their income and total property taxes. This will decrease the net tax effect of the bond issue for many property owners. Prepared by Ehlers 4/17dg014 EHLERS LEADERS IN PUBLIC FINANCE City of Columbia Heights, Minnesota $6,000,000 General Obligation Bonds, Series 2014 Assumes Current Market BQ AA Rates plus 25bps Sources & Uses Dated 10/01120141 Delivered 10/01/2014 Sources Of Funds Par Amount of Bonds $6,000,000.00 Total Sources Uses Of Funds $6,000,000.00 Total Underwriter's Discount (1.000 %) 60,000.00 Costs of Issuance 54,000.00 Deposit to Capitalized Interest (CIF) Fund 226,750.00 Deposit to Project Fund 5,659,250.00 Total Uses $6,000,000.00 Series 2014 GO Bonds - $6 1 SINGLE PURPOSE 1 4/16/2014 1 8:07 AM EH_L_E_ RS LEADERS IN PUBLIC FINANCE 87 City of Columbia Heights, Minnesota $6,000,000 General Obligation Bonds, Series 2014 Assumes Current Market BQ AA Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest CIF Total P +I Net New D/S Fiscal Total 10/01/2014 - - _ _ _ Average Coupon _ _ - - 3.2022387% 02/01,2015 - - 56,687.50 (56,687.50) 56,687.50 - - 08/01/2015 - - 85,031.25 (85,031.25) 85,031.25 - - 02,01,2016 - - 85,031.25 (85,031.25) 85,031.25 - - 08/01/2016 - - 85,031.25 - 85,031.25 85,031.25 - 02/01:2017 240,000.00 1.000% 85,031.25 - 325,031.25 325,031.25 410,062.50 08/01/2017 - - 83,831.25 - 83,831.25 83,831.25 - 02/01;2018 245,000.00 1.200% 83,831.25 - 328,831.25 328,831.25 412,662.50 08/01;2018 - - 82,361.25 - 82,361.25 82,361.25 - 02/01;2019 245,000.00 1.500% 82,361.25 - 327,361.25 327.361.25 409,722.50 08/01/2019 - - 80,523.75 - 80,523.75 80,523.75 - 02 01 2020 250,000.00 1.800% 80,523.75 - 330,523.75 330,523.75 411,047.50 08,01,2020 - - 78,273.75 - 78,273.75 78,273.75 - 02/01,2021 255,000.00 2.050% 78,273.75 - 333,273.75 333,273.75 411,547.50 08/01.2021 - - 75,660.00 - 75,660.00 75,660.00 - 02.'01,2022 260,000.00 2.200% 75,660.00 - 335,660.00 335,660.00 411,320.00 08/01,2022 - - 72,800.00 - 72,800.00 72,800.00 - 02/01/2023 265,000.00 2.300% 72,800.00 - 337,800.00 337,800.00 410,600.00 08/01.'2023 - - 69,752.50 - 69,752.50 69,752.50 - 02/01'2024 270,000.00 2.500% 69.752.50 - 339,752.50 339,752.50 409,505.00 08,01/2024 - - 66,377.50 - 66,377.50 66,377.50 - 02.'01/2025 280,000.00 2.650% 66,377.50 - 346,377.50 346,377.50 412,755.00 08.01,2025 - - 62,667.50 - 62,667.50 62,667.50 - 02,01/2026 285,000.00 2.800% 62,667.50 - 347,667.50 347,667.50 410,335.00 08,01/2026 - - 58,677.50 - 58,677.50 58.677.50 - 02 01.'2027 295,000.00 2.950% 58,677.50 - 353,677.50 353,677.50 412,355.00 08/01.2027 - - 54,326.25 - 54,326.25 54,326.25 - 02'01/2028 305,000.00 3.050% 54,326.25 - 359,326.25 359,326.25 413,652.50 08/01;2028 - - 49,675.00 - 49,675.00 49,675.00 - 02,'01/2029 _ 310,000._00 3.150% 49,675.00 - 359,675.00 359,675.00 409,350.00 08.'01,'2029 - - 44,792.50 - 44,792.50 44,792.50 - 02,01.2030 320,000.00 3.300% 44,792,50 - 364,792.50 364,792.50 409,585.00 08.01/2030 - - 39,512.50 - 39,512.50 39,512.50 - 02,01:'2031 330,000.00 3.400% 39,512.50 - 369,512.50 369,512.50 409,025.00 08 01/2031 - 33,902.50 33,902.50 33,902.50 02/01'2032 345,000.00 3.500% 33,902.50 - 378,902.50 378,902.50 412,805.00 08/01;2032 - - 27,865.00 - 27,865.00 27,865.00 - 02/01/2033 355,000.00 3.600% 27,865.00 - 382;865.00 382,865.00 410,730.00 08/01.2033 - - 21,475.00 - 21,475.00 21,475.00 - 02/01/2034 370.000.00 3.700% 21,475.00 - 391,475.00 391,475.00 412,950.00 08.01;2034 - - 14,630.00 - 14,630.00 14,630.00 - 02,01/2035 380,000.00 3.750% 14,630.00 - 394,630.00 394,630.00 409,260.00 08'01/2035 - - 7,505.00 - 7,505.00 7,505.00 - 02/01/2036 395,000.00 3.800% 7,505.00 - 402,505.00 402,505.00 410,010.00 Total $6,000,000.00 - $2,446,030.00 (226,750.00) $8,446,030.00 $8,219,280.00 - Significant Dates Dated 10'01/2014 First Coupon Date 2/01/2015 Yield Statistics Bond Year Dollars _ _ $76,385.00 Average Life - - -- __ 12.731 Years Average Coupon _ _ - - 3.2022387% Net Interest Cost (NIC) 3.2807881% True Interest Cost (TIC) Bond Yield for Arbitrage Purposes _ _ _3.2565874% 3.1578365% All Inclusive Cost (AIC) 3.34664540 IRS Form 8038 Net Interest Cost 3,2022387"6 Weighted Average Maturity 12.731 Years Series 2014 GO Bonds - $6 1 SINGLE PURPOSE 1 4/1612014 1 8:07 AM EHLERS ZDF R PO S 1N BtIC nNANCE 88 City of Columbia Heights, Minnesota $6,000,000 General Obligation Bonds, Series 2014 Assumes Current Market BQ AA Rates plus 25bps Debt Service Schedule Total $6,000,000.00 - $2,446,030.00 $8,446,030.00 (226,750.00) $8,219,280.00 $8,630,244.00 Significant Dates Dated First Coupon Date Yield Statistics Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) Series 2014 GO Bonds - $6 1 SINGLE PURPOSE 1 4/16,2014 1 8:07 AM 40 EHLERS LEADERS IN PUBLIC FINANCE 89 10.'01;2014 2,01/2015 $76,385.00 12.731 Years 3.2022387% 3.2807881% 3.2565874% 3.1578365% 3.3466454% 105% of Date Principal Coupon Interest Total P +I OF Net New D/S Total 02,01/2015 56,687.50 56,687.50 (56,687.50) 02/01'2016 170,062.50 1- 0,062.50 (170,062.50) - - 02/01,2017 240,000.00 1.000% 170,062.50 410,062.50 410,062.50 430,565.63 02/01/2018 245,000.00 1.200% 167,662.50 412,662.50 412,662.50 433,295.63 02/01'2019 245,000.00 1.500% 164,722.50 409,722.50 409,722.50 430,208.63 02,01!2020 250,000.00 1.800% 161,047.50 411,04'.50 411,047.50 431,599.88 02/01/2021 255,000.00 2.050% 156,547.50 411,547.50 411,547.50 432,124.88 02.01/2022 260,000.00 2.200% 151,320.00 411,320.00 411,320.00 431,886.00 02,'01/2023 265,000.00 2.300% 145,600.00 410,600.00 410,600.00 431,130.00 02,01/2024 270,000.00 2.500% 139.505.00 409.505.00 409.505.00 429,980.25 02;01/2025 280,000.00 2.650% 132,755.00 412,755.00 412,755.00 433,392.75 0201/2026 285,000.00 2.800% 125,335.00 410,335.00 410,335.00 430,851.75 02/01/2027 295,000.00 2.950% 117,355.00 412,355.00 412,355.00 432,972.75 02/01'2028 305,000.00 3.050% 108,652.50 413,652.50 413,652.50 434,335.13 02/01/2029 310.000.00 3.150% 99,350.00 409.350.00 409,350.00 429.817.50 02/01!2030 320,000.00 3.300% 89,585.00 409,585.00 409,585.00 430,064.25 02/01/2031 330,000.00 3.400% 79,025.00 409,025.00 409,025.00 429,476.25 02 "012032 345,000.00 3.500% 67,805.00 412,805.00 412,805.00 433,445.25 02,01,2033 355,000.00 3.600% 55,730.00 410,730.00 410,730.00 431,266.50 02'01'2034 370,000.00 3.700% 41950.00 412,950.00 412,950.00 433.597.50 02/01,2035 380,000.00 3.750% 29,260.00 409,260.00 409,260.00 429,723.00 02/01/2036 395,000.00 3.800% 15,010.00 410,010.00 410,010.00 430,510.50 Total $6,000,000.00 - $2,446,030.00 $8,446,030.00 (226,750.00) $8,219,280.00 $8,630,244.00 Significant Dates Dated First Coupon Date Yield Statistics Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) Series 2014 GO Bonds - $6 1 SINGLE PURPOSE 1 4/16,2014 1 8:07 AM 40 EHLERS LEADERS IN PUBLIC FINANCE 89 10.'01;2014 2,01/2015 $76,385.00 12.731 Years 3.2022387% 3.2807881% 3.2565874% 3.1578365% 3.3466454% CCH Certain Potential Funding Sources for Library Building Project prepared 6/4/14 12/31/2013 Portion Recommended Fund Balance For Library Project Existing Funds: Library Building Fund 450 $ 255,000 $ 255,000 Special Projects Fund 226 560,000 500,000 Cable TV Fund 225 578,000 300,000 Capital Improvement Development Fund 420 2,012,000 375,000 2014 and 2015 Activity: 2014 budgeted transfer of LGA to Library Building Fund 450 300,000 2015 LGA available to transfer to Library Building Fund 450 570,000 Total $ 2,300,000 Libra ryBldgProject _Certai$]PotentialSources_060414 CITY COUNCIL LETTER Meeting of June 23, 2014 AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY Hearings Fire MANAGER NO: 3819 Main Street APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY: Revocation DATE: June 20, 2014 DATE: NO: 14 -47 to 14 -50 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against rental properties at: 2014 -47 — 3700 Van Buren Street 2014 -48 — 5005 7`" Street 2014 -49 — 4557 Madison Street 2014 -50 — 3819 Main Street for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers 2014 -47, 2014 -48, 2014 -49, and 2014 -50 being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution Numbers 2014 -47, 2014 -48, 2014 -49, and 2014 -50 being Resolutions of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental licenses listed. COUNCIL ACTION: 91 RESOLUTION 2014 -47 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by John R Tomas (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 3700 Van Buren Street N.E. Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on May 13, 2014 of a public hearing to be held on June 23, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on April 2, 2014 inspectors for the City of Columbia Heights, inspected the property described above and noted violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on May 12, 2014 inspectors for the City of Columbia Heights performed a reinspection and noted that violations remained uncorrected. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3. That on June 19, 2014 inspectors for the City of Columbia Heights checked records for this property and noted that the violations remained uncorrected 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Property Maintenance Code were found to exist, to -wit: a. Shall replace /repair smoke detector in upper unit. b. Shall install a CO detector in upstairs unit. c. Shall repair /replace any /all broken windows on house. d. Shall install address numbers on garage. e. Shall re -glaze any /all windows as needed. 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F13316 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this day of 2014. Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Katie Bruno, City Clerk/Council Secretary 92 RESOLUTION 2014 -48 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Brad Truong (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 5005 7th Street N.E. Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on May 19, 2014 of a public hearing to be held on June 23, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on April 9, 2014 inspectors for the City of Columbia Heights, inspected the property described above and noted violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on May 15, 2014 inspectors for the City of Columbia Heights performed a reinspection and noted that violations remained uncorrected. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3. That on June 17, 2014 inspectors for the City of Columbia Heights checked records for this property and noted that the violations remained uncorrected 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Property Maintenance Code were found to exist, to -wit: a. Shall install a CO detector within 10 feet of sleeping areas. b. Shall install a smoke detector within 10 feet of sleeping areas. c. Shall cut down all scrub growth. 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F13293 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this day of 2014 Offered by: Second by: Roll Call: Attest: Katie Bruno, City Clerk/Council Secretary Mayor Gary L. Peterson 93 RESOLUTION 2014 -49 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Mohamen Hassan (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 4557 Madison Street N.E. Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on May 30, 2014 of a public hearing to be held on June 23, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on April 21, 2014 inspectors for the City of Columbia Heights, inspected the property described above and noted violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on May 29, 2014 inspectors for the City of Columbia Heights performed a reinspection and noted that violations remained uncorrected. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3. That on June 10, 2014 inspectors for the City of Columbia Heights checked records for this property and noted that the violations remained uncorrected 4. That on June 17, 2014 inspectors for the City of Columbia Heights checked records for this property and noted that the violations remained uncorrected 5. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Property Maintenance Code were found to exist, to -wit: a. Shall scrape and paint soffit and facia. 6. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F13283 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this day of 2014 Offered by: Second by: Roll Call: Attest: Katie Bruno, City Clerk/Council Secretary 94 Mayor Gary L. Peterson RESOLUTION 2014 -50 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Vicente Gavilan(Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 3819 Main Street N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on June 4, 2014 of a public hearing to be held on June 23, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on or about April 10, 2014 inspection office staff sent a letter requesting the owner of the property submit the rental license application for this property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on June 4, 2014 inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to -wit: a. Failure to submit renewal rental license application and fees. Received June 2, 2014 b. Failure to schedule an interior inspection. Called to schedule inspection on June 16, 2014. Inspection will take place on June 23, 2014. c. Failure to submit $100.00 late fee. 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL The rental license belonging to the License Holder described herein and identified by license number F 13521 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this day of 2014 Offered by: Second by: Roll Call: Attest: Katie Bruno, City Clerk/Council Secretary 95 Mayor Gary L. Peterson COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of June 23, 2014 AGENDA SECTION: Other Business ORIGINATING DEPARTMENT: CITY MANAGER'S NO: Community Development APPROVAL ITEM: Approve Huset Park Contract for Private BY: Joe Hogebooim BY: Development — Amendment #6 1 DATE: June 17, 2014 BACKGROUND: At the June 2, 2014 meeting of the Economic Development Authority (EDA), the EDA considered a Resolution which would have amended the proposed development type at Phase 1 B of the Huset Park project as well as amend the proposed construction schedule. The action would have changed the required development of Phase 1 B from 80 units of senior cooperative housing to 16 townhome units. After hearing neighborhood feedback, the EDA tabled the decision to Monday, June 23. If the EDA votes to amend the Contract on June 23 to allow 16 townhome units to be constructed on Phase 1B of the Huset Park Development, the EDA attorney recommends modifying amendment #6 to reflect the action that was taken on June 2 as well as the modification to the Minimum Improvements definition. In addition to EDA approval, the City Council must also approve this resolution, identified as "Option A ". If the EDA does not amend the Contract to allow 16 townhome units to be constructed at Phase 1 B of the Huset Park Development, then the City Council must approve the resolution that modifies only the construction schedule, and does not permit changing the development requirements for Phase 1 B. This choice is referred to below as "Option B ". RECOMMENDATION: Staff recommends approval of Resolution 2014 -42, amending the Huset Park Contract for Private Development Contract to reflect the desired outcome of the June 23, 2014 meeting of the Economic Development Authority. RECOMMENDED MOTIONS: Motion: Move to waive the reading of Resolution No. 2014 -42 there being ample copies available to the public. Motion: Move to adopt Resolution No. 2014 -42 being a resolution approving a Sixth Amendment to the Amended and Restated Contract for Private Development between the Columbia Heights Economic Development Authority, the City of Columbia Heights and Huset Park Development Corporation, reflecting Contract Option A. •' Motion: Move to waive the reading of Resolution No. 2014 -42 there being ample copies available to the public. Motion: Move to adopt Resolution No. 2014 -42 being a resolution approving a Sixth Amendment to the Amended and Restated Contract for Private Development between the Columbia Heights Economic Development Authority, the City of Columbia Heights and Huset Park Development Corporation, reflecting Contract Option B. Attachments: Resolution 2014 -42, Huset Park Private Development Contract — Amendment 6 (Option A), Huset Park Private Development Contract — Amendment 6 (Option B) COUNCIL ACTION: 96 CITY OF COLUMBIA HEIGHTS RESOLUTION NO. 2014-42 RESOLUTION APPROVING A SIXTH AMENDMENT TO AMENDED AND RESTATED CONTRACT FOR PRIVATE REDEVELOPMENT BETWEEN THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY, THE CITY OF COLUMBIA HEIGHTS AND HUSET PARK DEVELOPMENT CORPORATION BE IT RESOLVED By the City Council ( "Council ") of the City of Columbia Heights, Minnesota ( "City ") as follows: Section 1. Recitals. 1.01. The Columbia Heights Economic Development Authority ( "Authority ") has determined a need to exercise the powers of a housing and redevelopment authority, pursuant to Minnesota Statutes, Sections. 469.090 to 469.108 ( "EDA Act "), and is currently administering the Downtown CBD Redevelopment Project ( "Redevelopment Project ") pursuant to Minnesota Statutes, Sections 469.001 to 469.047 ( "HRA Act "). 1.02. The Authority, the City and Huset Park Development Corporation (the "Redeveloper ") entered into an Amended and Restated Contract for Private Redevelopment dated as of August 1, 2007, as amended by a First Amendment thereto dated June 16, 2008, a Second Amendment thereto dated as of February 9, 2009, a Third Amendment thereto dated as of September 28, 2009, a Fourth Amendment thereto dated as of November 21, 2011, and a Fifth Amendment thereto dated as of April 2013 (as so amended, the "Contract "), setting forth the terms and conditions of redevelopment of certain property within the Redevelopment Project, generally located east of University Avenue and south and west of Huset Park. 1.03. BNC National Bank (the "Lender ") is the successor in interest to Redeveloper under the Contract. 1.04. The parties have determined a need to modify the Contract in certain respects, and have caused to be prepared a Seventh Amendment to Amended and Restated Contract for Private Redevelopment (the "Amended Contract "). 1.05. The Council has reviewed the Amended Contract and finds that the execution thereof and performance of the City's obligations thereunder are in the best interest of the City and its residents. Section 2. City Approval; Further Proceedings. 2.01. The Amended Contract as presented to the Council is hereby in all respects approved, subject to modifications that do not alter the substance of the transaction and that are approved by the Mayor and City Manager, provided that execution of the documents by such officials shall be conclusive evidence of approval. 2.02. The Mayor and City Manager are hereby authorized to execute on behalf of the City the Amended Contract and any documents referenced therein requiring execution by the City, and to carry out, on behalf of the City its obligations thereunder. 97 Approved by the City Council of the City of Columbia Heights, Minnesota this _ day of , 2014. Motion by: Seconded by: Roll Call: ATTEST: Katie Bruno, City Clerk 98 Gary L. Peterson, Mayor (OPTION A) SIXTH AMENDMENT TO AMENDED AND RESTATED CONTRACT FOR PRIVATE REDEVELOPMENT THIS AGREEMENT, made on or as of the day of , 2014, by and between COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY, a public body corporate and politic (the "Authority "), established pursuant to Minnesota Statutes, Sections 469.090 to 469.1081 (hereinafter referred to as the "Act "), the CITY OF COLUMBIA HEIGHTS, a Minnesota municipal corporation (the "City ") and BNC NATIONAL BANK, a national banking association (the "Lender ", and successor in interest to Huset Park Development Corporation, the "Redeveloper). WITNESSETH: WHEREAS, the Authority, City, and Redeveloper hereto entered into that certain Amended and Restated Contract for Private Redevelopment dated as of August 1, 2007, as amended by a First Amendment thereto dated as of June 16, 2008, as further amended by a Second Amendment thereto dated as of February 9, 2009, by a Third Amendment thereto dated September 28, 2009, by a Fourth Amendment thereto dated as of November 21, 2011, and by a Fifth Amendment thereto dated as of April 2013 (as so amended, the "Contract "), providing for redevelopment of certain property in the City described as the Redevelopment Property; and WHEREAS, the Authority, City and Lender entered into a Subordination and Consent Agreement dated July 10, 2006 (the "Subordination Agreement ") regarding the Contract; and WHEREAS, the Subordination Agreement provided that, if Lender foreclosed on its Mortgage (as defined in the Subordination Agreement), Lender is entitled to all the rights and benefits of Redeveloper under the Contract as though Lender were the Redeveloper, subject to Lender's performance of all terms and conditions of the Contract.; and WHEREAS, the Lender has requested that the Authority and City amend the Contract as further described herein; NOW, THEREFORE, in consideration of the premises and the mutual obligations of the parties hereto, each of them does hereby covenant and agree with the other as follows: 1. The definition of "Minimum Improvements" in Section 1.1 of the Contract is modified as follows (italicized language shows revision): "Minimum Improvements" means the construction on the Phase I Property of approximately 123 units of owner occupied townhomes (Phase IA) and approximately 16 units of owner- occupied townhomes ( "Phase IB ") (together, "Phase I "); and the construction on the Phase II Property of approximately 103 units of owner - occupied townhomes ( "Phase IIA ") and 51 additional units of owner occupied townhomes ( "Phase IIB "), and the construction on the Phase III Property of approximately 47 owner occupied condominium or cooperative housing units ( "Phase IIIA ", approximately 52 owner occupied condominium or cooperative housing unit together with approximately 11,650 square feet of commercial facilities ( "Phase IIIB "), and approximately 84 owner occupied condominium or cooperative housing units ( "Phase IIIC "). 99 2. Section 4.3 of the Contract is modified as follows (italicized language shows revision): Section 4.3. Completion of Construction. (a) Subject to Unavoidable Delays and the provisions of paragraphs (b), (c) and (d) below, the Minimum Improvements must be constructed in accordance with the following schedule: Phase I: As of the date of the Amended and Restated Contract, the internal site improvements and at least 80 percent of the required number of units for Phase IA are complete. Redeveloper must substantially complete all internal site improvements for Phase IB, including roads, and at least 80 percent of required number of housing units for Phase IB, by December 31, 2014. Phase II: As of the date hereof, Phase IIA is complete. Redeveloper must substantially complete all internal site improvements, including roads, together with at least 80 percent of required number of housing units for Phase IIB, by December 31, 2015. Phase III: Redeveloper must construct and complete all internal site improvements, including roads, and at least 80 percent of the required number of housing units, according to the following schedule: Phase IIIA: Commence by December 30, 2014; complete by December 30, 2016. Phase IIIB: Commence by June 30, 2015; complete by Julie 30, 2016. Phase IIIC: Commence by December 31, 2014; complete by December 31, 2016. 3. The Contract remains in full force and effect and is not modified except as expressly provided herein. 100 IN WITNESS WHEREOF, the Authority has caused this Agreement to be duly executed in its name and behalf and its seal to be hereunto duly affixed and the Redeveloper has caused this Agreement to be duly executed in its name and behalf on or as of the date first above written. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY By Its President By Its Executive Director STATE OF MINNESOTA ) ) SS. COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this day of , 2014, by and Walter R. Fehst, the President and Executive Director of the Columbia Heights Economic Development Authority, a public body politic and corporate, on behalf of the Authority. Notary Public CITY OF COLUMBIA HEIGHTS By Its Mayor By Its City Manager STATE OF MINNESOTA ) SS. COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this day of , 2014, by Gary Peterson and Walter R. Fehst, the Mayor and City Manager of the City of Columbia Heights, a Minnesota municipal corporation, on behalf of the City. Notary Public In STATE OF MINNESOTA SS. COUNTY OF BNC NATIONAL BANK Its The foregoing instrument was acknowledged before me this day of , 2014 by , the of BNC National Bank, a national banking association, on behalf of the Bank. Notary Public 102 (OPTION B) SIXTH AMENDMENT TO AMENDED AND RESTATED CONTRACT FOR PRIVATE REDEVELOPMENT THIS AGREEMENT, made on or as of the day of June, 2014, by and between COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY, a public body corporate and politic (the "Authority "), established pursuant to Minnesota Statutes, Sections 469.090 to 469.1081 (hereinafter referred to as the "Act "), the CITY OF COLUMBIA HEIGHTS, a Minnesota municipal corporation (the "City ") and BNC NATIONAL BANK, a national banking association (the "Lender ", and successor in interest to Huset Park Development Corporation, the "Redeveloper). WITNESSETH: WHEREAS, the Authority, City, and Redeveloper hereto entered into that certain Amended and Restated Contract for Private Redevelopment dated as of August 1, 2007, as amended by a First Amendment thereto dated as of June 16, 2008, as further amended by a Second Amendment thereto dated as of February 9, 2009, by a Third Amendment thereto dated September 28, 2009, by a Fourth Amendment thereto dated as of November 21, 2011, and by a Fifth Amendment thereto dated as of April 2013 (as so amended, the "Contract "), providing for redevelopment of certain property in the City described as the Redevelopment Property; and WHEREAS, the Authority, City and Lender entered into a Subordination and Consent Agreement dated July 10, 2006 (the "Subordination Agreement ") regarding the Contract; and WHEREAS, the Subordination Agreement provided that, if Lender foreclosed on its Mortgage (as defined in the Subordination Agreement), Lender is entitled to all the rights and benefits of Redeveloper under the Contract as though Lender were the Redeveloper, subject to Lender's performance of all terms and conditions of the Contract.; and WHEREAS, the Lender has requested that the Authority and City amend the Contract as further described herein; NOW, THEREFORE, in consideration of the premises and the mutual obligations of the parties hereto, each of them does hereby covenant and agree with the other as follows: Section 4.3 of the Contract is modified as follows (italicized language shows revision): Section 4.3. Co_ mpletion of Construction. (a) Subject to Unavoidable Delays and the provisions of paragraphs (b), (c) and (d) below, the Minimum Improvements must be constructed in accordance with the following schedule: Phase I: As of the date of the Amended and Restated Contract, the internal site improvements and at least 80 percent of the required number of units for Phase IA are complete. Redeveloper must substantially complete all internal site improvements for Phase IB, including roads, and at least 80 percent of required number of housing units for Phase IB, by December 31, 2014. 103 Phase II: As of the date hereof, Phase HA is complete. Redeveloper must substantially complete all internal site improvements, including roads, together with at least 80 percent of required number of housing units for Phase IIB, by December 31, 2015. Phase III: Redeveloper must construct and complete all internal site improvements, including roads, and at least 80 percent of the required number of housing units, according to the following schedule: Phase IIIA: Commence by December 30, 2014; complete by December 30, 2016. Phase IIIB: Commence by June 30, 2015; complete by June 30, 2016. Phase IIIC: Commence by December 31, 2014; complete by December 31, 2016. 2. The Contract remains in full force and effect and is not modified except as expressly provided herein. 104 IN WITNESS WHEREOF, the Authority has caused this Agreement to be duly executed in its name and behalf and its seal to be hereunto duly affixed and the Redeveloper has caused this Agreement to be duly executed in its name and behalf on or as of the date first above written. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY By Its President By Its Executive Director STATE OF MINNESOTA ) ) SS. COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this day of , 2014, by and Walter R. Fehst, the President and Executive Director of the Columbia Heights Economic Development Authority, a public body politic and corporate, on behalf of the Authority. STATE OF MINNESOTA COUNTY OF ANOKA Notary Public CITY OF COLUMBIA HEIGHTS By Its Mayor By Its City Manager SS. The foregoing instrument was acknowledged before me this day of , 2014, by Gary Peterson and Walter R. Fehst, the Mayor and City Manager of the City of Columbia Heights, a Minnesota municipal corporation, on behalf of the City. Notary Public 105 STATE OF MINNESOTA SS. COUNTY OF BNC NATIONAL BANK Its The foregoing instrument was acknowledged before me this day of , 2014 by , the of BNC National Bank, a national banking association, on behalf of the Bank. Notary Public 106