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HomeMy WebLinkAboutOperational Report for Renee D. CITY OF COLUMBIA HEIGHTS TO: Columbia Heights Public Library Board of Trustees FROM: Renee Dougherty, Library Director SUBJECT: May 2014 Operational Report DATE: May 28, 2014 I. BUILDING MAINTENANCE AND EQUIPMENT A. All fire extinguishers were checked and refilled as needed on 5/7. B. Schindler Elevator inspected the elevator on 5/8 and replaced an emergency light. The technician found ground water seeping into the pit which could cause deterioration of cab equipment. Maintenance staff determined that the floor drain was handling the seepage and no repairs or water remediation was necessary. C. Entry mats were removed for offsite cleaning on 5/13 and were replaced by month-end. D. All carpeting and selected pieces of upholstered furniture were cleaned on 5/15. E. Fidelity Building Services buffed the Activity and staff room floors on 5/23. II. TECHNOLOGY A. Information Services staff assisted with the Senior Surf class on 5/7. IS staff also removed a malfunctioning public internet computer for repair so only seven computers were available for the public this month. III. COLLECTION th A. Weekly book orders were placed. Adult selections were made from the January 15 issues st of Booklist and Kirkus Reviews and the March 1 issues of Library Journal and Kirkus Reviews. Adult paperback bestsellers were added and adult hard cover fiction to be th published in June was ordered. Juvenile selections were made from the January 15 issues st of Kirkus Reviews and the February 1 issue of Booklist. Replacement and additional copies of popular children’s titles were added in advance of increased summer demand. B. Reports of books, movies, and music with multiple holds were reviewed weekly and additional copies were purchased as needed. C. Weeding was completed in adult nonfiction 800s. Romance paperbacks (L-Z) were weeded for condition and use. Weekly reports of COH “orphan” copies remaining in the Anoka County Library catalog were reviewed and weeded based on condition and estimation of probable future use. Weeding continued in the juvenile quartos. IV. PROGRAMS A. The Friends of the Library met on 5/5. Friends donated an alphabet rug to use for storytime and assorted games to support “Brain Fitness” programming for adults. B. The Teen Advisory Board met on 5/5. C. Renee proctored two examinations for a student from Bellevue University and one exam for a student from the University of North Dakota. D. Five adults participated in the “Senior Surf” computer class on 5/7. E. The Library Board met on 5/7. F. A Lego Club program was held on 5/8. G. A “Cupcake Wars” competition for teens was held on 5/10. H. A Writing program for adults was offered by an instructor from the Loft Literary Center on 5/13. I. The Non-Fiction Book Club met on 5/16. J. Bethany made visits to area schools promoting Bookawocky, the Summer Reading program. She visited Valley View and North Park, Columbia Academy and Immaculate Conception School. K. The adult fiction book club met on 5/28 to discuss Orphan Train by Christina Baker Kline. L. Bulk loans were prepared for Immaculate Conception School (ICS). M. Four classes from ICS visited to borrow books. N. Materials were selected and delivered to At Home Service patrons. O. Adult volunteers served as reading “buddies” for adults, cared for the booksale cart, pulled materials for weeding review, and delivered materials to homebound patrons. V. STAFF A. Bethany attended the end of year ECFE picnic at the Family Center on 5/1. B. Regular staff and supervisors attended Anoka County Library Staff Day on 5/15. Keynote speaker Daniel Shannon spoke about maximizing personal effectiveness in work and life. Breakout sessions focused on changes to the circulation system, a technology sandbox, and a presentation on the single desk service model. C. Bethany attended the Teen Literature Conference on 5/17. D. Bethany and I met with all Pages to establish the summer work schedule and to review work plans and priorities for summer. E. Bethany and Barb began planning for Library participation in the 2014 Jamboree Parade. VI. FOUNDATION A. The Library Foundation met on 5/14. The Foundation discussed recent action by the Council and continued planning for the September fundraiser. VII. MISC A. I attended an information and training meeting about the Minnesota Public Library Digitization Project. This is an initiative to digitize significant historical resources held by public libraries throughout the state for display through the websites for Minnesota Reflections and the Digital Public Library of America. B. Staff tracked reference transactions as part of the second MELSA survey week from 5/5- 5/10. 192 questions were asked and answered this week. 174 questioners came from Anoka County, 16 from Hennepin County, and 2 from Ramsey County. C. I met with Kevin Hanson, Walt Fehst and staff from Leo A. Daly Architecture to begin preliminary planning for design of a new library on 5/13. The Council authorized predesign work for the purpose of establishing an accurate construction cost to inform decision making. Architects and city staff met again on with preliminary site layouts. D. I met with the Management Team of the Anoka County Library on 5/29. E. I participated in a tabletop exercise on Emergency Operations Center management with other city department heads. VIII. GRANTS st A. Partner members of the 21 Century Advisory Council were notified that ISD 13 did not st receive a grant in Cohort 6 of the 21 Century Community Learning Centers Grant program. District staff is seeking feedback from the Minnesota Department of Education on the grant application. IX. CIRCULATION April 2013April 2014 Physical items 9,968 8,924 E-book and e-audiobook 468 708 Outreach 29 36 Total Circulation 10,465 9,668 X. GATE COUNT AND MEETING ROOM USE April 2013April 2014 Gatecount 9,595 9,081 Library Programs 29 39 Room Use 21 17 XI. INTERNET BROWSER USE April 2013April 2014 Patron Use: 1,469 1,323 Computer Use: 2,153 2,215 Minutes Used: 62,632 54,603 Internet Access: 2,145 2,098 Word: 98 130 PowerPoint: 4 10 Excel: 9 13 Calculator: 11 12 USB: 48 55 XII. UNIQUE MANAGEMENT COLLECTION ACCOUNTS April 2013April 2014 Accounts Submitted 292 397 Dollars Submitted $53,566.60 $74,739.71 Dollars Received $3,185.92 $4,740.70 Materials Returned $8,176.35 $13,409.46