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HomeMy WebLinkAbout06-09-2014 Regular MeetingCITY OF COLUMBIA HEIGHTS 590 40" Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 Visit our website at.www.ei.columbia-heizhts.mn.us Mavor Gary L. Peterson Councilmembers Robert A. Williams Bruce Nawrocki Tommera Diehm Donna Schmitt City Manazer Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, June 9, 2014, in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only) 1.CALL TO ORDER 2.ROLL CALL 1INVOCATION Invocation provided by Bob Lyndes, Crest View Senior Community 4.PLEDGE OF ALLEGIANCE 5.ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Presentation of Humanitarian of the Year Award to Lorien Mueller. B. Presentation of Community Partnership grant for $2,500 for firefighter protective clothing. C. Announcement from Bethany Grabow regarding Bookawocky, the 2014 Summer Reading Program for Youth. 7.CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of May 27, 2014. B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the Economic Development Authority minutes of May 5, 2014 MOTION: Move to accept the Planning & Zoning draft minutes of June 3, 2014. MOTION: Move to accept the Library Board minutes of May 7, 2014. C. Approve Business License Applications MOTION: To approve the items listed on the business license agenda for June 9, 2014 as presented. p. 3 p. 15 p. 21 p. 45 p. 47 City Council Agenda Monday, June 9, 2014 Page 2 of 2 D. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City p• 49 Council has received the list of claims paid covering check number 152462 through 152631 in the amount of $422,982.17. MOTION: Move to approve the Consent Agenda items. 8. PUBLIC HEARINGS A. First reading of Ordinance No. 1615, being an Ordinance for the issuance and sale of General P 57 Obligation Library Bonds, Series 2014A, in the maximum aggregate principal amount of $7,000,000. MOTION: Move to waive the reading of Ordinance No. 1615, there being ample copies available to the public. MOTION: Move to schedule June 23, 2014 at approximately 7:00 p.m. in the City Council Chambers for the second reading of Ordinance No. 1615, being an Ordinance for the issuance and sale of General Obligation Library Bonds, Series 2014A, in the maximum aggregate principal amount of $7,000,000. B. Approve Minor Subdivision from Modern Construction for the property located at 3701 p. 65 Buchanan Street NE. MOTION: Move to waive the reading of Resolution No. 2014 -44, there being ample copies available to the public. MOTION: That the Planning and Zoning Commission recommends that the City Council approve the Minor Subdivision of the property located at 3701 Buchanan street NE. subject to certain conditions. MOTION: Move to grant a waiver to Code Section 9.109(C)- minimum lot width requirement of 60 feet. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations C. New Business and Reports 10. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 11. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his /her name and address for the record. 12. ADJOURNMENT L Walt Fehst, City a ager WF /ksb OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING TUESDAY MAY 27, 2014 THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON TUESDAY MAY 27, 2014 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40'H AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA 1. CALL TO ORDER The meeting was called to order by Mayor Peterson at 7:07 PM. 2. APPOINT SECRETARY Councilmember Nawrocki indicated that he would have preferred the Council to have had a role in the hiring of the City Clerk/Council Secretary. City Manager Fehst stated that the City Charter is clear on the hiring practices of the City. Motion was made by Councilmember Williams seconded by Councilmember Schmitt, to appoint Katie Bruno as Council Secretary. Motion passed unanimously. 3. ROLL CALL Present: Councilmembers Schmitt, Williams, Diehm, Nawrocki, Mayor Peterson Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Kevin Hansen, Public Works Director; Gary Gorman, Fire Chief 4. INVOCATION Pastor Dan Thompson from Heights Church provided the invocation. S. PLEDGE OF ALLEGIANCE - recited 6. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) There were no changes. 7. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS None S. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) Councilmember Nawrocki requested that items B, C and E be removed for discussion. City Manager Fehst reviewed the remaining consent agenda items for the council and the public. A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council Meeting of May 12, 2014. B. Approve Permits for the 2014 Jamboree MOTION: Move to authorize staff to close Huset Parkway for the time period from Tuesday afternoon, June 24 through Sunday, June 29, 2014. MOTION: Move to authorize the Police Department to issue a parade permit for the Jamboree Parade to be held on Friday, June 27, 2014 beginning at 6:00 p.m. for the following streets: Central Avenue from 45th Avenue to 40th Avenue, west on 40th Avenue to 5th Street and 5th Street to Mill Street. MOTION: Move to authorize fireworks at dusk on Saturday, June 28, 2014 and to waive the Fire Department fireworks display permit fee. C. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for May 27, 2014 as presented. D. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 152277 through 152461 in the amount of $611,309.07. Motion by Councilmember Diehm, seconded by Councilmember Williams, to approve the above items on the Consent Agenda. Motion passed unanimously. The following items that were removed from the consent agenda were then discussed: A. Acceptance of Final Plans and Authorization to Seek Bids for Jackson Pond Improvements Project 1308. Kevin Hansen, Public Works Director explained that the engineers estimated project cost is $935,000, of that $795,000 will be from a grant through the MWMO (Mississippi Water Management Organization.) The remainder of the funding will come from the Storm Sewer Fund. Councilmember Nawrocki inquired if there will be any costs assessed, Director Hansen confirmed there will no assessments or other costs. Motion by Councilmember Diehm, seconded by Councilmember Williams to approve Plans and Specifications and order Advertisement for Bids for 2014 Jackson Pond Reconstruction, City Project Number 1308. Motion passed unanimously. B. Authorization to Seek Bids for 2014 Sanitary Sewer Pipe Lining Project Kevin Hansen, Public Works Director gave an overview of the project, indicating that eight areas; approximately 4,000 feet of sewers will be lined. Hansen indicated that disruptions to residents should be minimal. The project should be completed by the end August. Motion by Councilmember Diehm, seconded by Councilmember Williams to authorize staff to seek bids for the 2014 Sanitary Sewer Pipe Lining Project for the pipe segments identified herein. Motion passed unanimously. C. Approval of the attached list of rental housing licenses Councilmember Nawrocki expressed concern with the property located at 344 40`h , as there was a recent issue regarding their tobacco license. City Manager Fehst clarified that tonight's item is to issue a rental license; separate from a tobacco license. Councilmember Diehm confirmed the property is listed as residential with the County. Motion by Councilmember Diehm, seconded by Councilmember Schmitt to approve the items listed for rental housing license applications for May 27, 2014 in that they have met the requirements of the Property Maintenance Code. Motion passed unanimously. 9. PUBLIC HEARINGS A. Adopt Resolutions 2014 -34, 1200 Circle Terrace Blvd N E 2014 -35 4344 2nd Street N E and 2014 -36, 4243 Van Buren Street N.E. being Resolutions of the City Council of the City of Columbia Heights approving rental license revocation for failure to meet the requirements of the Property Maintenance Codes. Fire Chief Gary Gorman gave on overview of the following three properties for consideration of revocation; 1200 Circle Terrace (various exterior violations), 4344 2n St (failure to submit renewal application and fees) and 4243 Van Buren Street (failure to submit renewal application and fees.) Motion by Councilmember Williams, seconded by Schmitt to close the public hearing and to waive the reading of Resolution Numbers 2014 -34, 2014 -35, and 2014 -36 being ample copies available to the public. Motion passed unanimously. Motion by Councilmember Williams, seconded by Schmitt to adopt Resolution Numbers 2014 -34, 2014 -35, and 2014 -36 being Resolutions of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A. 408(,4) of the rental licenses listed. Motion passed unanimously. B. Adopt Resolution 2014 -37, 4329 Main Street N E being a declaration of nuisance and abatement of violations within the City of Columbia Heights. Councilmember Nawrocki questioned who will be responsible for lawn mowing. Fire Chief Gorman reported that the City will see that the grass is cut. Motion by Councilmember Williams, seconded by Schmitt to close the public hearing and to waive the reading of Resolution Number 2014 -37, there being ample copies available to the public. Motion passed unanimously. Motion by Councilmember Williams, seconded by Schmitt to adopt Resolution Number 2014 -37, being a resolution of the City Council of the City of Columbia Heights declaring the property listed a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206 Motion passed unanimously. 10. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1. Adopt Resolution 2014 -33 adopting a property maintenance reinspection fee Fire Chief Gary Gorman explained that many property owners are not getting their Rental License inspections and reinspection scheduled in a timely manner. It was explained that the process is laborious and time consuming. Staff is proposing a reinspection fee for each inspection above the two included with their annual license fee. Chief Gorman reported that most inspections are usually 30 days after a failed inspection. Motion by Councilmember Schmitt, seconded by Williams to close the public hearing and to waive the reading of Resolution Number 2014 -33 there being ample copies available to the public. Motion passed unanimously. Motion by Councilmember Williams, seconded by Schmitt to adopt Resolution Number 2014 -33 being a Resolution establishing property maintenance inspection fees. Motion passed unanimously. B. Bid Considerations 1. Adopt Resolution 2014 -38, Being a Resolution Accepting Bids and Awarding a Contract for the 2014 Miscellaneous Concrete Repairs and Installations CityProject 1400 Public Works Director Hansen reported this item is for various spot curb and gutter repairs, sidewalk repairs as well as working with residents who desire to have their driveway approach or apron repaired. Hansen reported that one bid was received from Ron Kassa Construction, Inc. Staff recommended approving the bid, as we have had a positive working relationship with Ron Kassa in the past. Councilmember Nawrocki reported that last year, Kassa's price increased substantially from the original award amount. Hansen clarified the process; indicating that the bid is based on known issues, other issues /requests may arise over the summer. It was reported that unit prices will remain the same. Motion by Councilmember Diehm, seconded by Schmitt to waive the reading of Resolution 2014- 38, there being ample copies available to the public. Motion passed unanimously. Motion by Councilmember Diehm, seconded by Schmitt to adopt Resolution 2014 -38 being a Resolution accepting bids and awarding the 2014 Miscellaneous Concrete Repairs and Installations, City Project No. 1400, to Ron Kassa Construction, Inc., based upon their low, qualified, responsible bid in the amount of $34, 248.10 from Fund 415 -51300 -4000; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Motion passed unanimously. 2. Adopt Resolution No. 2014 -39, Being a Resolution Accepting Bids and Awarding a Contract for the 2014 Alley Rehabilitation Program. Public Works Director Hansen reported the intent was to reconstruct three alleys, two needing retaining walls, as well as flood mitigation. Hansen reported two bids were received, both substantially higher than the engineers estimate. Staff recommends rejecting both bids and authorize staff to rebid the projects later in the fall or early 2015. Councilmember Nawrocki suggested patching the problem areas, noting there would be a substantial costs savings. Director Hansen reported that the alleys are beyond patching, as there are drainage and retaining walls that need to be addressed. Motion by Councilmember Nawrocki to reject the bids, seconded by Schmitt. Motion passed unanimously. Motion by Schmitt, seconded by Diehm to authorize staff to seek new bids. 4 Ayes, 1 Nays - Motion Carried. (Ayes: Mayor Peterson, Councilmembers Schmitt, Williams and Diehm. Nay: Councilmember Nawrocki.) 3. Adopt Resolution No. 2014 -40, Being a Resolution Accepting Bids and Awarding a Contract for the 2014 State Aid Streets Overlay Program. Public Works Director Hansen reported that 4 bids were received, the lowest was Northwest Asphalt; approximately 15% under the engineers estimate. Councilmember Schmitt asked when the assessment would be considered. Director Hansen reported that the assessing policy for state aid streets would likely be discussed at a worksession later this summer. Councilmember Nawrocki stated that he disagrees with assessing property owners on a state aid street. Councilmember Schmitt reported that some neighboring communities do assess their residents a portion of the construction costs. Nawrocki reported that state aid streets can have a negative impact on property owners. Motion by Councilmember Diehm, seconded by Schmitt to adopt Resolution 2014 -40 being a resolution accepting bids and awarding the 2014 State Aid Streets Overlay Program, City Project No. 1405, including Alternate 1 for unit priced private construction, and Alternate 2 for full depth reclamation and bituminous paving, with construction on the east side of Stinson Boulevard contingent on award by the City of New Brighton to Northwest Asphalt, Inc. of Shakopee, Minnesota based upon their low, qualified, responsible bid in the amount of $339,701.07 with funds to be appropriated from Fund 415 -51405 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. 4 Ayes, I Nays- Motion Carried. (Ayes: Mayor Peterson, Councilmembers Schmitt, Williams and Diehm. Nay: Councilmember Nawrocki.) 4. Accept Bids and Award a Contract for Pump Station No 2 Electrical Modifications Public Works Director Hansen reported that this is the second part of a two phase project. It was determined that there were significant pressure spikes when pump station 2 was operated. This project should result in a decrease in the number of water main breaks. Motion by Councilmember Diehm, seconded by Schmitt to award the contract for Pump Station No, 2 Electrical Modifications, City Project No. 1407, to Forest Lake Contracting of Forest Lake, MN based upon their low, qualified responsible bid in the amount of $119,500. 00 with funds to be appropriated from Fund 651 - 51407; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Motion passed unanimously. 5. Accept Bids and Award a Contract for 2014 Miscellaneous Utility Repairs and Installations, Project 1411. Public Works Director Hansen reported that these are various projects that City Staff cannot complete due to either equipment limitations or the size and scope of the project. Motion by Schmitt, seconded by Diehm to accept bids and award the 2014 Miscellaneous Utility Repairs and Installations, Project 1411, to Interstate Companies of Forest Lake, Minnesota based upon their low, qualified responsible bid in the amount of $134,315. 00 with funds to be appropriated from Fund 651 - 51411 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Motion passed unanimously. C. New Business and Reports Mayor Peterson asked Director Hansen for a status update on the Mady's site. Director Hansen reported that the site has been back filled, and concrete has been brought in. The project has been delayed about two weeks due to the rain. Councilmember Nawrocki asked for an update on pothole repairs. Director Hansen explained the process for addressing the potholes, noting they are now working on the last phase; local streets. 11. ADMINISTRATIVE REPORTS Report of the City Manager City Manager Fehst reported that interviews were held with three consulting firms to provide branding Ideas for the City. A recommendation to the EDA will be made at the .Tune 2 "d meeting. Mayor Peterson asked for a status update on the library and soil borings. Director Hansen reported that the soil borings are done, however we are waiting on the interpretation of the reports. There is a progress meeting scheduled with our consultants for Thursday May 29th. The next steps will include reviewing a construction cost estimate from the architect. Councilmember Nawrocki stated that he is not in favor of spending $30,000 for re- branding of the City. Councilmember Nawrocki reiterated that he would have liked the council to participate in the hiring of the City Clerk/Council Secretary. Director Hansen reported that John Murzyn will be retiring after 38 years of service, his last day will be May 30`h. City Manager Fehst reported that Officer Gary Kolstad will be retiring on May 30th Councilmember Nawrocki stated that he had mentioned an issue of a damaged fence at 4517 Tyler, as a result of a falling tree. City Manager Fehst reported that the resident did submit a claim to the League of Minnesota Cities, that claim was denied. Councilmember Nawrocki stated that he feels it is the responsibility of the City. City Attorney Hoeft reported that generally unless the City is aware of a known problem, they are not responsible. Report of the City Attorney Nothing to report. Councilmember Nawrocki questioned when residents could petition for a referendum regarding the library project. City Attorney Hoeft stated that would be dependent on the bonding path the City chooses. 12. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his /her name and address for the record. Mayor Peterson reminded residents that candidate filing is open until June 3rd. Mayor Peterson commented that the VFW Memorial Day Service was well attended, residents were encouraged to remember our Veterans continually throughout the year, and consider donating to the Wounded Warriors Project. Councilmember Nawrocki expressed gratitude to Mayor Peterson for his participation in the Memorial Day event. Residents were reminded not to take ourselves too seriously; and do a random act of kindness. 13. ADJOURNMENT The meeting adjourned at 8:35 p.m. Respectfully submitted, Katie Bruno Council Secretary RESOLUTION NO. 2014-33 BEING A RESOLUTION ESTABLISHING PROPERTY MAITENANCE INSPECTION FEES AS AUTHORIZED BY CHAPTER 5A OF CITY CODE OF 2005 WHEREAS, Ordinance No. 1490, City Code of 2005, pertaining to Property Maintenance regulations provides for the establishing of fees; and and WHEREAS, the City has authorized changes to property maintenance fees from time to time; WHEREAS, the City finds there is a need to modify the property maintenance fee structure at this time; and THEREFORE, BE IT RESOLVED, that the property maintenance fee structure listed below shall be adopted and effective June 1, 2014. RENTAL LICENSING FEES Rental property license - 1 unit Rental property license — 2 units Rental property — 3 units Rental property — 4 units Rental property license - 5 thru 10 units Rental property license - I l thru 30 units Rental property license — over 30 units $150.00 per unit $75.00 per unit $50.00 per unit $40.00 per unit $50.00 per building plus $23.00 per unit $50.00 per building plus $18.00 per unit $50.00 per building plus $12.00 per unit License Reinstatement after Revocation /Suspension Five times annual license fee License Transfer Fee $25.00 Licensing Late Fee $100.00 Reinspection Fee $100.00 per inspection ABATEMENT FEES Immediate Abatement Administrative Fee $75.00 per abatement Abatement Administrative Fee $200.00 per abatement RESOLUTION 2014-34 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Norberto Santamaria (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 1200 -1202 Circle Terrace Boulevard N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on May 2, 2014 of a public hearing to be held on May 27, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on September 26, 2013 inspectors for the City of Columbia Heights, inspected the property described above and noted violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on October 29, 2013 inspectors for the City of Columbia Heights performed a reinspection and noted that violations remained uncorrected. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3. That on November 12, 2013 inspectors for the City of Columbia Heights performed a pre - council reinspection and noted that violations remained uncorrected 4. That on December 16, 2013 a seasonal extension was granted. 5. That on May 1, 2014 inspectors for the City of Columbia Heights performed a reinspection and noted that violations remained uncorrected. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 6. That on May 14, 2014 inspectors for the City of Columbia Heights checked records for this property and noted that the violations remained uncorrected 7. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Property Maintenance Code were found to exist, to -wit: a. Shall repair /replace landscape edging that is falling out. b. Shall repair /replace wood pillars in front that are rotting. c. Shall repair large trench on North side of property. 8. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F13069 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. RESOLUTION 2014 -35 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Frederic Sila (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 4344 2nd Street N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on May 6, 2014 of a public hearing to be held on May 27, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on or about March 14, 2014 inspection office staff sent a letter requesting the owner of the property submit the rental license application for this property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on May 5, 2014 inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address 10 listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to -wit: a. Failure to submit renewal rental license application and fees. b. Failure to schedule an interior inspection. 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL The rental license belonging to the License Holder described herein and identified by license number F 12624A is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. RESOLUTION 2014 -36 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Patrick Brown (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 4243 Van Buren Street N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on May 6, 2014 of a public hearing to be held on May 27, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on or about March 14, 2014 inspection office staff sent a letter requesting the owner of the property submit the rental license application for this property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on May 6, 2014 inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to -wit: a. Failure to submit renewal rental license application and fees. m 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL The rental license belonging to the License Holder described herein and identified by license number F12434 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. RESOLUTION 2014 -37 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article I1, of City Code, of the property owned by Bart and Wendy Mady (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 4329 Main Street N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on May 8, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights Makes the following: FINDINGS OF FACT 1. That on May 8, 2014 the Fire Department responded to a complaint at the address listed above. The Police Department noted that the structure was open and unsecured. 2. That on May 8, 2014 the Fire Chief ordered that Advance Companies secure the vacant structure. 3. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist and have been abated, to wit: A. Approve the immediate abatement of the hazardous situation located at 4329 Main Street N.E. 4. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 4329 Main Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any 12 other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The property located at 4329 Main Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. RESOLUTION 2014 -38 RESOLUTION ACCEPTING BIDS AND AWARDING THE 2014 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS, CITY PROJECT 1400 WHEREAS, pursuant to an advertisement for bids for City Project No. 1400, Miscellaneous Concrete Repairs and Installations, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder TOTAL Ron Kassa Contruction, Inc. $34,248.10 WHEREAS, it appears that Ron Kassa Construction, Inc., 6005 250th Street E, Elko, Minnesota is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Ron Kassa Construction, Inc. in the name of the City of Columbia Heights, for the 2014 Miscellaneous Concrete Repairs and Installations, City Project No. 1400, for a bid amount of $34,248.10 according to plans and specifications therefore approved by the Council. 2. The City Engineer is hereby authorized and directed to retain the deposit of the successful bidder until the contract has been signed. 3. City Project No. 1400 shall be funded with State Aid Maintenance Fund, General Fund, Park Fund, Street Fund, Sewer and Water Fund and PIR funds. RESOLUTION 2014 -40 RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR STATE AID STREETS OVERLAY PROGRAM, CITY PROJECT NO. 1405 WHEREAS, pursuant to an advertisement for bids for City Project No. 1405, State Aid Street Overlay Improvements, four bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: 13 Bidder Base Bid Alt. 1 Alt. 2 TOTAL Northwest Asphalt, Inc. $318,229.62 $4,022.50 $17,448.95 $339,701.07 Hardrives, Inc. $330,409.13 $3,501.10 $17,327.12 $351,237.35 North Valley, Inc, $385,840,31 $7,154.70 $11,522.34 $404,481.35 Park Construction Company $452,006.54 $6,611.50 $16,808.05 $475,426.09 WHEREAS, it appears that Northwest Asphalt, Inc., 1451 Stagecoach Road, Shakopee, MN 55379 is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Northwest Asphalt, Inc. in the name of the City of Columbia Heights, for the 2014 State Aid Streets Overlay Program, City Project No. 1405 according to plans and specifications therefore approved by the Council. 2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. 3. City Project 1405 shall be funded with General Funds (Assessments), Sanitary Sewer, Storm and Water Utility Construction Funds, State Aid Funds, and Funds from City of New Brighton. 14 ECONOMIC DEVELOPMENT AUTHORITY (EDA) MINUTES OF THE MEETING OF MAY 5, 2014 IN CONFERENCE ROOM 1 The meeting was called to order at 6:30 pm by Chair Peterson. Members Present: Bruce Nawrocki, Donna Schmitt, Bobby Williams, Marlaine Szurek, Gary Peterson, Gerry Herringer, and Tami Diehm. Staff Present: Walt Fehst, Joseph Hogeboom, and Shelley Hanson. 2. PLEDGE OF ALLEGIANCE - RECITED 3. CONSENT ITEMS 1. Approve the Minutes from April 7, 2014. Motion byDiehm, seconded by Williams, to approve the minutes of April 7, 2014. All ayes. MOTION PASSED. NEW BUSINESS 4. Northeast Business Center - Request for Support of Project Hogeboom told members that during the past year and a half, the City Council has discussed the possibility of acquiring part or all of the Northeast Business Center property. The City ultimately has chosen to focus on relocating the new Library to an alternate site, therefore ceasing discussions concerning a partnership with the Northeast Business Center. The owner of the Northeast Office Center is currently pursuing another option for the property, and is working with Schuett Companies, Inc. to develop affordable senior - targeted housing on the upper floors of the building. As part of its proposal, Schuett Companies is seeking to develop approximately 80 units which would be comprised of one and two bedroom plans. To qualify, perspective residents must earn at or below 30% of average area household income. To finance this proposal, the developer is seeking funding sources that are managed through the Minnesota Housing Finance Agency (MHFA) and the Metropolitan Council. To qualify for financing options, City support of the project is required. Specifically, the developer is seeking authorization to submit funding applications, as well as for the City to create a "Community Revitalization and Stabilization Plan" which would focus on the 40th Avenue /Central Avenue intersection. A representative for the project will be present at the EDA meeting to discuss the specific details about the proposal and to officially request the City's support of the project. In addition to fundamental support of this project, the developer is requesting that the EDA consider property tax abatement for economic development purposes. A tax abatement could be either be permanent forgiveness or temporary deferral of property taxes, up to a certain limit. The developer has enclosed additional information about the property tax abatement process. If the EDA selects to consider tax abatement for this project, it should direct staff to work with Ehlers and Associates to create a tax abatement plan. 15 EDA Minutes Page 2 May 5, 2014 Hogeboom said if the EDA chooses to endorse this project, staff recommends to formally enact a motion that provides support of the project and directs staff to work with the developer to seek funding opportunities and to create a Community Revitalization and Stabilization Plan for this area that would include the Northeast Business Center site. Questions /Comments from members: Diehm reminded members that she would be abstaining from any discussion and any voting on this matter since there is a potential conflict of interest as her Law Firm represents Schuett Company. Representatives from Schuett group were present to answer questions. Becky Lander, Alisha Witherspoon and Jim Schloemer from Kaas - Wilson Architects gave an overview of the Company's other facilities throughout the state and some of the services they provide to seniors. Becky said the plan for this site is to remodel the facility into 80 units, mostly 1 Bedroom which will provide "affordable" housing for those 62 years of age and older. Residents would have to have incomes 50% less than the established median income rate. The building would not be open to anyone under 62, unless it is a spouse of someone over 62 years of age. She said Schuett is building these types of facilities as it is the trend with an aging population to keep people in their homes longer by providing services to them as they need them. They have recently constructed facilities in Thief River Falls, Detroit Lakes, Downtown Minneapolis, and Downtown St. Paul. The units will be geared to accessibility for the elderly. Szurek asked if the Bank would be staying or leaving as the plans indicate they would be using 1St floor area for another use. The representative from Schuett said the plans under consideration for tonight are for the upper floors only. The first floor is unaffected at this point. The long term arrangement with NE Bank will have to be negotiated. NE Bank wants less space and they need to re -work the lease terms. If they can come to agreeable terms, Schuett would like them to stay. Herringer asked if 1St floor, street level would have apartments also. He was told if the bank leaves, then the activity /community space would probably be placed on the first floor. They are also contemplating trying to get a small clinic to go into the first floor area or something else that would be compatible to the residential use. Herringer then asked if they would be making changes to the exterior of the building. Becky stated they would be changing out the windows for ones that are operable. Hogeboom asked if Schuett would be increasing the parking ramp as previously discussed and was told that they had changed their minds on this for now. Nawrocki stated he thought that Schuett should be able to find their own financing if they wish to pursue this project. He doesn't think the City should subsidize anymore rental housing. He also feels that there is enough subsidized housing in the City already and that we don't need to lose more tax revenue by allowing such a project. Nawrocki went on to say that he doesn't feel this is the best use of the property, that it should be used as commercial space. EDA Minutes Page 3 May 5, 2014 Williams disagreed. He thought that if the developers have done their research and think they can fill the building, then we should support that. He doesn't want to see the building sit empty. Schmitt said surveys from Anoka County indicate that more affordable housing for seniors is needed throughout the County. She also questioned what their plans were for the first floor. She suggested a coffee shop be part of their consideration which she thought would be a nice addition for the area. Hogeboom reminded members not to get too wrapped up in the exact plans for now as they will change as the project progresses. He said what Schuett is seeking at this time is the City's support of the concept which they need in order to apply for some of the funding. The issue of whether to allow tax abatement or other help by the City can be a separate issue. There was a discussion about where Schuett will be obtaining their financing from. The members were told that Anoka County has committed $300,000 in HOME funds and that they are making application for MHFA funds also. They are also hoping to obtain tax credits or a deferred loan to help bridge the gap. The issue of tax abatement was an attempt to gain additional dollars for the project. Alisha stated that they are prepared to move forward regardless of the City agreeing to that part. Williams asked them if they had considered having market rate units. He felt the Board would be more inclined to accept that as a plan. Peterson then asked if they had considered a development geared to young professionals instead. Alisha stated that it is hard to make a market rate project work financially, since it wouldn't qualify for all the funding subsidies that a low income project would. Nawrocki questioned how the tax credits would be used. It was explained that the federal tax credits can be sold to provide equity for the project. Along with the HOME funds, the MHFA funding, a possible deferred loan, and tax abatement (if approved) would provide most of the funding for the project to be completed. The developer fees would be taken out of these subsidized funds. Nawrocki then asked what the tax base would be if this is approved. Because the project would be subsidized and be considered a low income building, it would drive the value of the building down. Approximately $200,000 a year is now derived from the building as commercial property, and after the project is completed, the estimated tax revenue would drop to between $65,000- $80,000 /year. Fehst said the only advantage to supporting this project is to keep the building occupied. He said the disadvantage is that the City will give up tax revenue for this site. Motion by Nawrocki, seconded by Herringer not to support the project as proposed. There was additional discussion following the motion. Schmitt asked what the vision is for that corner for those members that are against this project taking place. Williams agreed that it is better to have the building occupied than to have it sit empty. 17 EDA Minutes Page 4 May 5, 2014 Peterson said he didn't have a particular vision at this time, but we don't always have to take the first thing that comes along and continue to provide more low income housing. He feels we have enough senior housing with the Crestview campus, the Assisted Living Building on Central, Heights Manor, Parkview Villa -North and South. Do we need 80 more units, and do we want to be known as the "senior community ". Peterson said he hears complaints all the time about how there is no place to shop locally anymore. Part of the reason for this is because our residents have no discretionary money to spend, therefore, merchants are not willing to locate in our City. The fact we are so "affordable" has hurt our commercial/retail business options, and this project will not help that. Fehst stated that it would be ideal to get a project that had higher rents or some larger business that would locate at that sight. He went back to the proposal that Frank Dunbar had proposed for that site a few years back, and how appealing that looks now. Herringer questioned the cost of Schuett's proposal and then asked what the time period would be for the tax abatement they were asking for. Alisha stated it was for 15 years. During that time, the project wouldn't generate any taxes for the City. Fehst summed it up and said from an Economic Development standpoint, the city shouldn't do it. It will not benefit the City financially at all. However, if the members think it is important to keep the building occupied, then that is a decision that needs to be made realizing the financial impact on the tax revenue. The city has limited dollars and the board needs to decide what they want to subsidize. Fehst cautioned members about settling for whatever we could get and to look at the bigger picture for the City's well being. Herringer asked what the vacancy rate is currently for the senior buildings in the City. Hogeboom stated that Crestview's rate is at 5 %, and that this is down from a 30% vacancy rate a year ago. Parkview Villa's rate has also improved, but is still at about 5% vacancy overall. Hogeboom asked for clarification of the income requirements since he has heard anywhere from 30- 50% of the median income. Alisha said the funding requirements state incomes must be 50% of the median income rate and that rents will be set at 30% of the median income. He then asked how long those restrictions would remain in place. She responded that they would stay in place for the term of 30 years under the tax credit law, as would the age requirement of 62 plus. Peterson said that we could give them a letter of support if they can get the financing to make this work, but also make it clear that the city will not grant a tax abatement for this project. Nawrocki said that according to the last report he read that out of 180 metro cities that only 3 or 4 other cities rank lower than Columbia Heights in household income. He doesn't feel a project of this type will help the situation. A vote on his previous motion was called. Ayes- Nawrocki and Herringer Nays- Williams, Szurek, Schmitt, and Peterson. Abstain -Diehm MOTIONFAILS. 18 EDA Minutes Page 5 May 5, 2014 Szurek asked if a motion could be made that gave support, but no abatement and if we could include keeping NE Bank on site as a condition. Since there is no liability for their financing, we cannot dictate how they fill the building, or their lease terms with their tenants —even though the members do want to see the bank remain on site if at all possible. Motion by Szurek, seconded by Williams, to support Schuett Companies, Inc. 's proposal, for affordable senior housing at the Northeast Business Center site and to direct staff to create a Community Revitalization and Stabilization Plan for the property, as well as initiate a meeting with the property owner and Northeast Bank to discuss and encourage the Bank's long term commitment to the community. Ayes- Williams, Szurek, Schmitt, Peterson Nays- Nawrocki, Herringer Abstain -Diehm MOTION PASSED. Nawrocki asked what this means for the city's finances. Fehst said there is no immediate impact. We did not agree to any tax abatement for the project. We only gave them preliminary support which was required for them to apply for their financing. Potentially tax revenues in the future could be lower than the present amount as it will be considered a subsidized building. ADMINISTRATIVE REPORT Hogeboom briefly reviewed the written report he had provided to the members regarding the following matters: 1) Communications and Branding Campaign Hogeboom stated he hadn't received any proposal to date, but that he had several calls today so he's hopeful to get some proposals by the deadline. He has also talked to Kathy Kelly from the School District on their campaign. Herringer stated that Jamie Verbrugge, City Manager from Brooklyn Park spoke at the Booster's Banquet and said that Brooklyn Park had spent about $75,000 on their campaign. He wondered if the $30,000 we had approved would be enough. Hogeboom stated they had a much more extensive campaign than we have in mind. 2) Huset Park/Habitat for Humanity Staff told Habitat that we can't move forward with their plan until an issue with the property owner is resolved. The owner is in default of their Development Agreement. Hogeboom told them to wait until the issue is resolved, but they have drawn up new plans so he is sure they will bring the project back to the board. 19 EDA Minutes Page 6 May 5, 2014 3) Scattered Site Housing Program Update The model unit has sold, a couple are under construction, and two more lots have sold. The next regular EDA meeting will be Monday, June 2, 2014 at City Hall at 6:30 pm. The meeting was adjourned at 8:05 pm. Respectfully submitted, Shelley Hanson Secretary 20 DRAFT MINUTES OF PLANNING AND ZONING COMMISSION June 3, 2014 7:00 PM The meeting was called to order at 7:00 pm by Chair Marlaine Szurek. Commission Members present- Little, Kinney, and Szurek Members absent: Fiorendino and Lee Also present were Joseph Hogeboom (Community Development Director), Elizabeth Holmbeck (Planner), Shelley Hanson (Secretary), and Gary Peterson (Council Liaison). Motion by Kinney, seconded by Little, to approve the minutes from the meeting of May 6, 2014. All ayes. MOTION PASSED. PUBLIC HEARINGS CASE NUMBER: 2014 -0603 APPLICANT: Renaissance Fireworks LOCATION: 4300 Central Avenue NE REQUEST: Interim Use Permit Holmbeck explained that Renaissance Fireworks, Inc. has applied for an Interim Use Permit to allow the operation of a fireworks tent at 4300 Central Avenue. The specific development standards for an outdoor sales /display establishment are found at Section 9.107 (C)(20), and will be added as conditions of approval for this permit. This will be the Renaissance's 10th year operating a fireworks tent at this location in Columbia Heights. The attached site plan illustrates the configuration and orientation of the fireworks tent to Central Avenue. The Fire Chief has inspected the plans and will conduct a site inspection of the tent prior to the business opening for operation. COMPREHENSIVE PLAN The Comprehensive Plan designates the property for commercial use, including retail sales, offices and service businesses. The proposal is consistent with the intent of the City's Comprehensive Plan. ZONING ORDINANCE The zoning classification for this property located at 4300 Central Avenue is CBD, Central Business District. Fireworks tents are allowed as Interim Uses in this zoning district. FINDINGS OF FACT Section 9.104 (H) of the Zoning Ordinance outlines seven findings of fact that must be met in order for the City to grant an interim use permit. They are as follows: 21 P & Z Minutes Page 2 June 3, 2014 1. The use is one of the interim uses listed for the zoning district in which the property is located, or is a substantially similar use, as determined by the Zoning Administrator. Fireworks tents are an Interim Use in the CBD, Central Business District, and are considered retail sales, which are permitted. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. The Comprehensive Plan designates the property for commercial use, including retail sales, offices and service businesses. The proposal is consistent with the intent of the City's Comprehensive Plan. 3. The use will not impose hazards or disturbing influences on neighboring properties. The proposed temporary use should not have any detrimental impact on neighboring properties because of its proximity to Central Avenue and because it is shielded from adjacent residential uses. 4. The use will not substantially diminish the use of property in the immediate vicinity. The fireworks tent as proposed will have no impact on the use of adjacent properties. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. The fire department will conduct an on -site survey prior to the business opening. All state requirements regarding fireworks sales will be complied with before the fire department will allow the operation of the business. 6. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. The traffic generated by the fireworks tent will not significantly increase the traffic on the public streets, and the site is large enough to handle additional interior traffic. 7. The use will not cause a negative cumulative effect on other uses in the immediate vicinity. As indicated by prior descriptions, the fireworks tent should not have a negative impact on other uses in the immediate vicinity, which are all zoned commercial. Staff recommends that the Planning Commission approve the Interim Use Permit for a fireworks tent subject to conditions of approval outlined below. Questions from Members: Kinney questioned where the tent would be placed on the site. Holmbeck indicated that it would be toward the middle of the site behind the drive isle. 22 P & Z Minutes Page 3 June 3, 2014 Public Hearing Opened. No one was present to speak on this matter. Public Hearing Closed. Motion by Kinney, seconded by Little, to waive the reading of Resolution No. 2014 -PZ01, there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Kinney, seconded by Little, to adopt Resolution No. 2014 -PZ01, being a Resolution approving an Interim Use Permit for a fireworks tent at 4300 Central Avenue NE, from June 13 to July 10, 2014 subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. The fireworks tent, display area, access aisles, and surrounding area shall be reviewed by the Community Development Department and the Fire Department. a. The Fire Department must inspect the above mentioned areas before any sales can take place and a fireworks sales fee must be paid to the Fire Department 2. The sale of fireworks shall meet all requirements of Chapter 24 of the Fire Code and NFPA Chapter 1124. 3. Fireworks tents located within the public right -of -way are prohibited. 4. All goods shall be displayed on a designated impervious surface area. S. All goods shall be displayed in an orderly fashion, with access aisles provided as needed. 6 Music or amplified sounds shall not be audible from adjacent residential properties. 7. The fireworks tent shall not reduce the amount of off - street parking provided one -site below the level required for the principal use. 8. Signage shall be limited to two (2) professionally made signs, with a combined square footage not exceeding thirty -two (32) square feet. All ayes. MOTIONPASSED. RESOLUTION NO.2014 -PZ01 RESOLUTION APPROVING AN INTERIM USE PERMIT FOR A FIREWORKS TENT AT 4300 CENTRAL AVENUE NE. COLUMBIA HEIGHTS WHEREAS, a proposal (Case #2014 -0603) has been submitted by Renaissance Fireworks to the Planning and Zoning Commission requesting an Interim Use Pen-nit approval from the City of Columbia Heights at the following site: ADDRESS: 4300 Central Avenue LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: Interim Use Permit for temporary outdoor fireworks sales from June 13 to July 10, 2014. 23 P & Z Minutes Page 4 June 3, 2014 WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on June 9, 2014; WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the City staff regarding the effect of the proposed site plan upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission of the City of Columbia Heights after reviewing the proposal, that the Planning and Zoning Commission accepts and adopts the following findings: 1. The use is one of the interim uses listed for the zoning district in which the property is located, or is a substantially similar use, as determined by the Zoning Administrator. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. 3. The use will not impose hazards or disturbing influences on neighboring properties. 4. The use will not substantially diminish the use ofproperty in the immediate vicinity. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. 6. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. 7. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the permit. CONDITIONS ATTACHED: The Planning Commission approves the Interim Use Permit for a fireworks tent at 4005 Central Avenue NE, from June 13 to July 10, 2014 subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. The fireworks tent, display area, access aisles, and surrounding area shall be reviewed by the Community Development Department and the Fire Department. a. The Fire Department must inspect the above mentioned areas before any sales can take place and a fireworks sales fee must be paid to the Fire Department 2. The sale of fireworks shall meet all requirements of Chapter 24 of the Fire Code and NFPA Chapter 1124. 3. Fireworks tents located within the public right -of -way are prohibited. 4. All goods shall be displayed on a designated impervious surface area. 5. All goods shall be displayed in an orderly fashion, with access aisles provided as needed. 6. Music or amplified sounds shall not be audible from adjacent residential properties. 7. The fireworks tent shall not reduce the amount of off - street parking provided one -site below the level required for the principal use. 8. Signage shall be limited to two (2) professionally made signs, with a combined square footage not exceeding thirty -two (32) square feet. Passed this 36 day of June 2014, 24 P & Z Minutes Page 5 June 3, 2014 Offered by: Kinney Seconded by: Little Roll Call: all ayes. Attest: Shelley Hanson Secretary Marlaine Szurek Chair Approval is contingent upon execution and return of this document to the City Planning Office. I have read and agree to the conditions of this resolution as outlined above. Date CASE NUMBER: 2014 -0604 APPLICANT: Renaissance Fireworks LOCATION: 4005 Central Avenue REQUEST: Interim Use Permit for Seasonal Sales Renaissance Fireworks, Inc. has also applied for an Interim Use Permit to allow the operation of a fireworks tent at 4005 Central Avenue. The specific development standards for an outdoor sales /display establishment are found at Section 9.107 (C)(20), and will be added as conditions of approval for this permit. This will be the Renaissance's 10th year operating a fireworks tent at this location in Columbia Heights. The attached site plan illustrates the configuration and orientation of the fireworks tent to Central Avenue. The Fire Chief has inspected the plans and will conduct a site inspection of the tent prior to the business opening for operation. COMPREHENSIVE PLAN The Comprehensive Plan designates the property for commercial use, including retail sales, offices and service businesses. The proposal is consistent with the intent of the City's Comprehensive Plan. ZONING ORDINANCE The zoning classification for this property located at 4005 Central Avenue is CBD, Central Business District. Fireworks tents are allowed as Interim Uses in this zoning district. FINDINGS OF FACT Section 9.104 (H) of the Zoning Ordinance outlines seven findings of fact that must be met in order for the City to grant an interim use permit. They are as follows: 25 P & Z Minutes Page 6 June 3, 2014 The use is one of the interim uses listed for the zoning district in which the property is located, or is a substantially similar use, as determined by the Zoning Administrator. Fireworks tents are an Interim Use in the CBD, Central Business District, and are considered retail sales, which are permitted. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. The Comprehensive Plan designates the property for commercial use, including retail sales, offices and service businesses. The proposal is consistent with the intent of the City's Comprehensive Plan. 3. The use will not impose hazards or disturbing influences on neighboring properties. The proposed temporary use should not have any detrimental impact on neighboring properties because of its proximity to Central Avenue and because it is shielded from adjacent residential uses. 4. The use will not substantially diminish the use of property in the immediate vicinity. The fireworks tent as proposed will have no impact on the use of adjacent properties. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. The fire department will conduct an on -site survey prior to the business opening. All state requirements regarding fireworks sales will be complied with before the fire department will allow the operation of the business. 6. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. The traffic generated by the fireworks tent will not significantly increase the traffic on the public streets, and the site is large enough to handle additional interior traffic. 7. The use will not cause a negative cumulative effect on other uses in the immediate vicinity. As indicated by prior descriptions, the fireworks tent should not have a negative impact on other uses in the immediate vicinity, which are all zoned commercial. Staff recommends that the Planning Commission approve the Interim Use Permit for a fireworks tent subject to conditions of approval outlined below. Questions /comments from members: There were no questions on this matter. 26 P & Z Minutes Page 7 June 3, 2014 Public Hearing Opened. No one was present to speak on this matter. Public Hearing Closed. Motion by Little, seconded by Kinney, to waive the reading of Resolution No. 2014 -PZ02, there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Little, seconded by Kinney, to adopt Resolution No. 2014 -PZ02, being a Resolution approving an Interim Use Permit for a fireworks tent at 4005 Central Avenue NE, from June 13 to July 10, 2014 subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. The fireworks tent, display area, access aisles, and surrounding area shall be reviewed by the Community Development Department and the Fire Department. b. The Fire Department must inspect the above mentioned areas before any sales can take place and a fireworks sales fee must be paid to the Fire Department 2. The sale of fireworks shall meet all requirements of Chapter 24 of the Fire Code and NFPA Chapter 1124. 3. Fireworks tents located within the public right -of -way are prohibited. 4. All goods shall be displayed on a designated impervious surface area. 5. All goods shall be displayed in an orderly fashion, with access aisles provided as needed. 6. Music or amplified sounds shall not be audible from adjacent residential properties. 7. The fireworks tent shall not reduce the amount of off - street parking provided one -site below the level required for the principal use. 8. Signage shall be limited to two (2) professionally made signs, with a combined square footage not exceeding thirty -two (32) square feet. All ayes.. MOTION PASSED. RESOLUTION NO. 2014 -PZ02 RESOLUTION APPROVING AN INTERIM USE PERMIT FOR A FIREWORKS TENT AT 4005 CENTRAL AVENUE NE. COLUMBIA HEIGHTS WHEREAS, a proposal (Case #2014 -0604) has been submitted by Renaissance Fireworks to the Planning and Zoning Commission requesting an Interim Use Permit approval from the City of Columbia Heights at the following site: ADDRESS: 4005 Central Avenue LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: Interim Use Permit for temporary outdoor fireworks sales from June 13 to July 10, 2014. P4F] P & Z Minutes Page 8 June 3, 2014 WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on June 3, 2014; WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the City staff regarding the effect of the proposed site plan upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission of the City of Columbia Heights after reviewing the proposal, that the Planning and Zoning Commission accepts and adopts the following findings: 1. The use is one of the interim uses listed for the zoning district in which the property is located, or is a substantially similar use, as determined by the Zoning Administrator. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. 3. The use will not impose hazards or disturbing influences on neighboring properties. 4. The use will not substantially diminish the use ofproperty in the immediate vicinity. S. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. 6. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. 7. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the permit. CONDITIONS ATTACHED: The Planning Commission approves the Interim Use Permit for a fireworks tent at 4005 Central Avenue NE, from June 13 to July 10, 2014 subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. The fireworks tent, display area, access aisles, and surrounding area shall be reviewed by the Community Development Department and the Fire Department. a) The Fire Department must inspect the above mentioned areas before any sales can take place and a fireworks sales fee must be paid to the Fire Department 2. The sale of fireworks shall meet all requirements of Chapter 24 of the Fire Code and NFPA Chapter 1124. 3. Fireworks tents located within the public right -of -way are prohibited. 4. All goods shall be displayed on a designated impervious surface area. 5. All goods shall be displayed in an orderly fashion, with access aisles provided as needed. 6. Music or amplified sounds shall not be audible from adjacent residential properties. 7. The fireworks tent shall not reduce the amount of off - street parking provided one -site below the level required for the principal use. 8. Signage shall be limited to two (2) professionally made signs, with a combined square footage not exceeding thirty -two (32) square feet. 28 P & Z Minutes Page 9 June 3, 2014 Passed this 3rd day of June 2014, Offered by: Little Seconded by: Kinney Roll Call: All ayes Attest: Shelley Hanson Secretary Marlaine Szurek Chair Approval is contingent upon execution and return of this document to the City Planning Office. I have read and agree to the conditions of this resolution as outlined above. Date CASE NUMBER: 2014 -0605 APPLICANT: Jesse Hartung, Modern Construction LOCATION: 3701 Buchanan Street NE. REQUEST: Minor Subdivision Holmbeck stated at this time, the applicant has requested a minor subdivision per Code Section 9.104 (K), for the property located at 3701 Buchanan Street NE. The applicant wishes to split the existing vacant lot into two single family residential lots. The Minor Subdivision would allow the current unused lot to become financially viable and open for the development of two single family homes. The applicant is also requesting a waiver to the minimum lot width requirement of 60 feet. The proposed lot split would result in two lots with a width of 54 feet. The lot split is proposed on Buchanan rather than 37a' Avenue to avoid adding two access points onto 37a' Avenue, which is a heavily traveled thoroughfare and a Municipal State Aid street. COMPREHENSIVE PLAN The Comprehensive Plan designates this area for low density residential, which is proposed for this site. ZONING ORDINANCE The property is located in the R -2A, one and two family residential zoning district, as are the properties to the west, and east. The property to the north is located in the R -2B, built as duplexes zoning district. The properties to the south are located in Minneapolis, Minnesota. 29 P & Minutes Page 10 June 3, 2014 DESIGN GUIDELINES The subject property is not located within the Design Guideline Overlay District, and is not governed by the "Central Business District" standards within the Design Guidelines. FINDINGS OF FACT (Minor Subdivision /Lot Split) Section 9.104 (K) (6) of the Zoning Ordinance outlines eight conditions that must be met in order for the City to grant a minor subdivision. They are as follows: (a) The proposed subdivision of land will not result in more than three lots. The proposed subdivision will result in the creation of two parcels. (b) The proposed subdivision of land does not involve the vacation of existing easements. No existing easements will be vacated as a result of the proposed minor subdivision. (c) All lots to be created by the proposed subdivision conform to lot area and width requirements established for the zoning district in which the property is located. The proposed new lots would conform to the lot area requirement, however would not meet the lot width requirement established for the zoning district. (d) The proposed subdivision does not require the dedication of public rights -of -way for the purpose of gaining access to the property. This is correct. (e) The property has not previously been divided through the minor subdivision provisions of this article. This property has not been previously subdivided through the minor subdivision process. (f) The proposed subdivision does not hinder the conveyance of land. This is correct (g) The proposed subdivision does not hinder the making of assessments or the keeping of records related to assessments. This is correct. (h) The proposed subdivision meets all of the design standards specified in Section 9.115. This is correct. Staff recommends the Planning and Zoning Commission approve the proposed Minor Subdivision from Modern Construction for the property located at 3701 Buchanan Street NE. subject to conditions of approval outlined below in the motion. 30 P & Z Minutes Page 11 June 3, 2014 Questions from members: Kinney asked if there is an alley behind the property. Hogeboom told her there is not an alley adjacent to this property. The properties would exit onto Buchanan Street. Hogeboom explained that a variance wouldn't be necessary if the lots were split the other way and exited onto 37th Avenue, however staff (including Public Works) recommends that access be off Buchanan Street as 37th Avenue is such a busy street and it would create a hazardous traffic environment. The members agreed this is the preferred way to split the lot. Public Hearing Opened. Willard Thorp owns the property to the east. He wanted to know what the dimensions of the new lots would be. He was told the lots would be 54 feet wide and 135 feet deep. Members asked Jesse Hartung if he had a specific house plan in mind yet. He stated he hadn't decided for sure, but he is considering either a 2 story design or split entry design that will fit well with the neighboring properties. Kinney asked if there would be any changes along 37th Avenue. Hartung said there isn't a sidewalk along 37th Avenue on this side of the street, so new owners could possibly install a fence or landscaping along the property if they so choose. Public Hearing Closed. Motion by Kinney, seconded by Little, to waive the reading of Resolution No. 2014 -44, there being ample copies available to thepublic. All ayes. MOTIONPASSED. Motion by Kinney, seconded by Little, that the Planning and Zoning Commission recommends the City Council approve the Minor Subdivision of the property located at 3701 Buchanan street NE. subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2. The applicant shall provide required utility and drainage easements for all newly created lots and shall be responsible for the cost of filing and recording written easements with the Anoka County Recorder's Office. 3. The applicant shall pay parkland dedication fees for each lot created beyond the original number of lots existing prior to subdivision, except when such fees have been applied to the property as part of a previous subdivision. 91 P & Z Minutes Page 12 June 3, 2014 4. County Recorder's Office. The approved minor subdivision shall become invalid if the subdivision is not filed with the Anoka County Recorder's Office within one (1) year of the date of City Council action. All ayes. MOTIONPASSED. Motion by Kinney, seconded by Little, to grant a waiver to Code Section 9.109(C)- minimum lot width requirement of 60 feet. All Ayes. MOTIONPASSED. The following Resolution will go to the City Council at the June 9th meeting. RESOLUTION NO. 2014-44 RESOLUTION APPROVING A MINOR SUBDIVISION FOR 3701 BUCHANAN STREET NE. COLUMBIA HEIGHTS WHEREAS, a proposal (Case #2014 -0605) has been submitted by Modern Construction to the City Council requesting Minor Subdivision approval from the City of Columbia Heights at the following site: ADDRESS: 3701 Buchanan Street NE. LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING: A Minor Subdivision for 3701 Buchanan Street NE. WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on June 3, 2014; WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the City staff regarding the effect of the proposed Minor Subdivision upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings: 1. The proposed subdivision of land will not result in more than three lots. 2. The proposed subdivision of land does not involve the vacation of existing easements. 3. All lots to be created by the proposed subdivision conform to lot area and width requirements established for the zoning district in which the property is located. 4. The proposed subdivision does not require the dedication of public rights -of -way for the purpose of gaining access to the property. 5. The property has not previously been divided through the minor subdivision provisions of this article. 6. The proposed subdivision does not hinder the conveyance of land. 7. The proposed subdivision does not hinder the making of assessments or the keeping of records related to assessments. 8. The proposed subdivision meets all of the design standards specified in Section 9.115. 32 P & Z Minutes Page 13 June 3, 2014 FURTHER, BE IT RESOLVED that the attached conditions, survey, and other information shall become part of this Minor Subdivision and approval; and in granting this Minor Subdivision the city and the applicant agree that this Minor Subdivision shall become null and void if the subdivision has not been filed with the Anoka County Recorder's Office within one (1) calendar year after the approval date. CONDITIONS ATTACHED: The Planning Commission approves the Minor Subdivision for 3701 Buchanan Street NE. subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. All required state and local codes, pen-nits, licenses and inspections will be met and in full compliance. 2. The applicant shall provide required utility and drainage easements for all newly created lots and shall be responsible for the cost of fling and recording written easements with the Anoka County Recorder's Office. 3. The applicant shall pay parkland dedication fees for each lot created beyond the original number of lots existing prior to subdivision, except when such fees have been applied to the property as part of a previous subdivision. 4. The applicant shall be responsible for filing the approved subdivision survey with the Anoka County Recorder's Office. The approved minor subdivision shall become invalid if the subdivision is not filed with the Anoka County Recorder's Office within one (1) year of the date of City Council action. CASE NUMBER: 2014 -0606 APPLICANT: David Siwek 2536 Marshall St. Minneapolis, MN 55418 DEVELOPMENT: Jeff s Bobby and Steve's Auto World LOCATION: 3827 Central Avenue NE. REQUEST: Site Plan Approval for Auto Sales Building Hogeboom explained that David Siwek, representing Jeff's Bobby and Steve's Auto World, is requesting to construct an automotive sales building at 3827 Central Ave. NE. ( "Subject Property "), adjacent to the existing Auto World facility. The approximately 949 square -foot building requires Site Plan approval as well as a Conditional Use Permit. Because both items require separate actions, this report will specifically address the request for Site Plan approval. According to Anoka County records, the Subject Property was acquired by the current landowner in August of 1999. ZONING ORDINANCE The Subject Property is located in the Central Business (CB) Zoning District. Minor automobile repair, as well as sales and display, are permitted in the CB Zoning District with a Conditional Use Permit. The proposed automotive building is consistent with the Zoning Ordinance, assuming that a Conditional Use Permit is granted. 33 P & Z Minutes Page 14 June 3, 2014 The properties to the north, south and west of the Subject Property are also located in the CB Zoning District. The properties to the east are located in the R2 -B and the R -3 Residential Zoning Districts. COMPREHENSIVE PLAN The Comprehensive Plan guides this area as Commercial. Constructing a new automotive sales and service building is consistent with the City's Comprehensive Plan. DESIGN GUIDELINES The subject property is located within the Design Guideline Overlay District, and is governed by the "Central Business District" standards within the Design Guidelines. The intent of the Design Guidelines is to make the City more aesthetically appealing, by requiring a set of minimum standards for new construction along Central Avenue and 40 Avenue. The minimum standards were created by a task force of City Officials, business owners and residents, and adopted into the City Code by the City Council. The following standards are specific design requirements for the Central Business District: 1. Building Placement Buildings in the Central Business District are to have well defined front facades with a primary entrance that faces the street. The proposal achieves this requirement by creating a prominent front fagade along Central Ave. Buildings in the Central Business District are also required to be closer to the front property line than at least 75% of the adjacent properties. In this case, the proposed building is approximately 20 feet from the east property line, which is closer than adjacent buildings. 2. Primary Facades and Roof Buildings in the Central Business District should have a well - defined base, middle and top on the front facing fagade. This can be achieved by change in building materials, window size, etc. Although the proposed building is only one floor, the building is broken up by two different colored siding materials, as well as prominent windows and doors which face Central Avenue. Roofs in the Central Business District are to be flat, and articulated with detailed cornices or parapets. The proposed building has a pitched roof; however, the front - facing fagade is designed in a way lends the appearance of a flat roof from the east - facing (front) fagade. Staff recommends that the applicant enhance landscaping by adding trees on the north and south side of the building to help breakup the appearance of the roofline. 34 P & Z Minutes Page 15 June 3, 2014 3. Building Width and Fagade Articulation If a building in the Central Business District exceeds 40 feet in width, it must be articulated into smaller increments. The proposed building achieves this requirement by interchanging building material types, and by the use of windows and doors. 4. Building Height All buildings in the Central Business District must have a minimum cornice height of 22 feet. The cornice height of the proposed building is 22.333 feet, thereby achieving this requirement. 5. Window and Door Openings In the Central Business District, window and door openings must comprise at least 30 percent of the area of the ground floor of the primary street fagade. Approximately 50 percent of the proposed building's front facing fagade is comprised of windows and doors, thereby achieving this requirement. 6. Building Materials and Colors The building facade consists of stone - coated steel. While prefabricated steel and sheet metal panels are discouraged in the Central Business District, this building would have the appearance of stucco because of the stone that coats the steel product. Buildings in the Central Business District are encouraged to have facades with neutral or muted colors. In this case, the proposed building would be sided with earth tone - colored materials, thereby achieving this requirement. Signage will be addressed when the applicant applies for a Sign Permit. Signage must be consistent with Design Guidelines and with City Code. SITE PLAN 1. Parking City Code requires 16 parking spaces for this proposed use. The applicant is proposing 27 parking spaces. 2. Access Site access will be provided off of Central Avenue to the west and the alleyway to the east. The Minnesota Department of Transportation (MnDOT) has granted access off of Central Avenue (State Highway 65). KR P & Z Minutes Page 16 June 3, 2014 FINDINGS OF FACT Section 9.104 (N) of the Zoning Ordinance outlines four findings of fact that must be met in order for the City to approve a site plan. They are as follows: a. The site plan conforms to all applicable requirements of this article. The site plan is generally consistent with Design Guidelines for the property. Staff suggests that the applicant consider adding landscaping enhancements to the north and south sides of the property to help break up the visual appearance of the side walls of the building. The Zoning Code requirements, including building height, setbacks, and parking requirements, are achieved. b. The site plan is consistent with the applicable provisions of the city's Comprehensive Plan. The Comprehensive Plan guides this area as Commercial. Constructing a new automotive sales center is consistent with the intent of the Comprehensive Plan. c. The site plan is consistent with any applicable area plan. There is no area plan for this portion of the city. d. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right -of -way. The proposed building meets all the minimum setback requirements. Therefore, the properties in the immediate vicinity of the proposed development should not be adversely impacted. Questions /Comments from members: Kinney asked what parts of the Design Guidelines aren't being fully met. Hogeboom stated that the building has a pitched roof, but that from the front it does have an appearance of being flat. The building facade is a stone coated steel product. Its appearance meets the guidelines, but the actual material does not. Staff has also asked for additional landscaping or trees along the north side of the building, which the owners have agreed to. Kinney then asked if the windows proposed are actually clear, see through windows. The contractor stated they were. Kinney then noted that the signage colors seem to blend in with the building color and should possibly be more contrasting in color. The contractor said that is an example only on the renderings, not the actual colors. He said the signage would be the same as across the street so everything matches. 36 P & Z Minutes Page 17 June 3, 2014 Public Hearing Opened. Tony Watercott from 3820 Reservoir Blvd asked what kind of cars would be sold from this location. Jeff Bahe said it would be used cars. Watercott asked if the whole lot would be filled with used cars. Bahe responded that City Ordinance prohibits that and that the cars have to be in an enclosed building. Hours of operation were discussed. Bahe said state law prohibits sales on Sundays, so he anticipates operating 6 days a week from approximately 8 am to 6 pm. Watercott then asked if any auto repair would be done in this building. Bahe told him only minor auto detailing or bumper repair /touch up painting to make the cars look good for selling. All other auto repair would be done in the shops on the west side of Central Ave. Watercott was also concerned about additional lighting of this site. He said the current lighting is too bright now and doesn't want to see anymore. Hogeboom said there are lighting standards and that will be looked at during the building permit process. Watercott asked if there would be an intercom system adding to the noise in the area and Bahe told him no. Jeff Brody of 3805 Reservoir Blvd said he is in favor of the project and thinks it will be a good use of the site and provide a buffer from traffic and noise along Central Avenue. He thinks it will be nice to have all the buildings match and look like a small campus. He has found the business to be a cooperative neighbor and doesn't foresee this causing any problems for the area. Public Hearing Closed. Motion by Little, seconded by Kinney, to waive the reading of Resolution No. 2014 -45, there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Little, seconded by Kinney, to adopt Resolution No. 2014 -45, being a resolution approving a site plan, for the construction of Jeff's Bobby and Steve's Auto World located at 3827 Central Ave. NE., subject to the following condition: 1. The applicant shall consider adding enhanced landscaping, such as canopy trees, to the north and south sides of the property to help meet the intent of Central Business District Design Guidelines. 2. The building and site shall be meet all requirements found in the Fire Code and the Building Code. 3. All City Stormwater Management requirements, as well as Watershed District requirements, shall be achieved for this property. 4. All other applicable local, state and federal requirements shall be met at all times. All ayes. MOTIONPASSED. The following will go to the City Council at the June 23rd meeting. [cal P & Z Minutes Page 18 June 3, 2014 RESOLUTION NO. 2014-45 RESOLUTION OF THE PLANNING AND ZONING COMMISSION APPROVING A SITE PLAN FOR THE CONSTRUCTION OF A NEW RESTAURANT AT 4920 CENTRAL AVENUE WITHIN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA WHEREAS, a proposal (Case #2014 -0606) has been submitted by MAI Construction, to the Planning and Zoning Commission requesting a site plan approval from the City of Columbia Heights at the following site: ADDRESS: 3827 Central Avenue NE LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: Site Plan approval for the construction of a new automotive sales building. WHEREAS, the Planning Commission has held a public hearing as required by the City Zoning Code on June 3, 2014; WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the City staff regarding the effect of the proposed site plan upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal and the recommendation of the Planning and Zoning Commission, that the City Council accepts and adopts the following findings: 1. The site plan conforms to all applicable requirements of this article. 2. The site plan is consistent with the applicable provisions of the city's comprehensive plan. 3. The site plan is consistent with any applicable area plan. 4. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right -of -way. FURTHER, BE IT RESOLVED, that the attached conditions, snaps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the permit. CONDITIONS ATTACHED: 1. The applicant shall consider adding enhanced landscaping, such as canopy trees, to the north and south sides of the property to help meet the intent of Central Business District Design Guidelines. 2. The building and site shall be meet all requirements found in the Fire Code and the Building Code. 3. All City Stormwater Management requirements, as well as Watershed District requirements, shall be achieved for this property. 4. All other applicable local, state and federal requirements shall be met at all times. 38 P & Z Minutes Page 19 June 3, 2014 CASE NUMBER: APPLICANT: DEVELOPMENT: LOCATION: REQUEST: 2014 -0607 David Siwek 2536 Marshall St. Minneapolis, MN 55418 Jeffs Bobby and Steve's Auto World 3827 Central Avenue NE. Conditional Use Permit Hogeboom explained that David Siwek, representing Jeff's Bobby and Steve's Auto World, is requesting to construct an automotive sales building at 3827 Central Ave. NE. ( "Subject Property "), adjacent to the existing Auto World facility and that automotive uses require Conditional Use Permits (CUP's) in the Central Business District. This request also requires Site Plan approval. Details of this proposal were outlined in the Site Plan approval material (Planning and Zoning Case #2014 - 0506). FINDINGS OF FACT Section 9.104 (H) of the Zoning Ordinance outlines nine conditions that must be met in order for the City Council to grant a Conditional Use Permit. They are as follows: (a) The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. Automobile sales and services are listed as a Conditional Use in the Limited Business (LB) Zoning District. (b) The use is in harmony with the general purpose and intent of the Comprehensive Plan. The Comprehensive Plan designates this area for Commercial use. The proposed use is commercial in nature. (c) The use will not impose hazards or disturbing influences on neighboring properties. The proposed use will not result in additional noise, odor or vibration and should not disrupt neighboring properties. (d) The use will not substantially diminish the use of property in the immediate vicinity. The use ofproperty in the immediate vicinity will not be diminished by adding the proposed use. (e) The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. The proposed building is compatible in design to surrounding businesses. 39 P & Z Minutes Page 20 June 3, 2014 (f) The use and property upon which the use is located are adequately served by essential public facilities and services. This is correct. (g) Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. The proposed use is not anticipated to create traffic issues. (h) The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses is the immediate vicinity. There is no anticipated negative cumulative effect associated with the addition of the proposed use. (i) The use complies with all other applicable regulations for the district in which it is located. This is correct. Questions from Members: Little said he understands that all sales at this site will be indoors. He asked if there were any provisions in the ordinance to allow outdoor sales. Hogeboom stated it is not an allowed use in this zoning area. Public Hearing,_ Opened. Lisa Watercott from 3820 Reservoir Blvd. questioned what type of minor auto repair would happen on this site. She said they can hear the noise from the other shop now and is concerned there may be more and that it would be closer to their home. Again, Bahe stated it would relate to detailing the cars to get them ready for sale (shampooing, buffing, and general clean up). There wouldn't be any air guns or other mechanical tools used in this building. Moving the cars in and out of the building will be done during the daytime business hours. Bahe stated that any of the vehicles that the business tows will be going to his other facility off 37th Avenue. Watercott asked if they would be holding auctions on site and if the employee parking lot would be screened since it is an eyesore. Bahe stated he hopes to clean up that area and re -pave the parking lot in conjunction with the construction of this building and that he doesn't plan to hold auctions on site. Motion by Kinney, seconded by Little, to waive the reading of Resolution No. 2014 -46, there being ample copies available to the public. All ayes. MOTIONPASSED. 40 P & Z Minutes Page 21 June 3, 2014 Motion by Kinney, seconded by Little, to adopt Resolution No. 2014 -46, being a resolution approving a Conditional Use Permit, for the property located at 3827 Central Ave. NE., subject to the following condition: 1. The Site Plans and Building Elevations shall become part of this approval. 2. The nature of sales associated with this business shall be limited to automobiles and automotive products. 3. The building and site shall be meet all requirements found in the Fire Code and the Building Code. 4. All City Stormwater Management requirements, as well as Watershed District requirements, shall be achieved for this property. S. All other applicable local, state and federal requirements shall be met at all times. All ayes. MOTIONPASSED. The following Resolution will go to the City Council at the June 23rd meeting. RESOLUTION NO. 2014-46 RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR AUTOMOTIVE SALES AT 3827 CENTRAL AVENUE NE WITHIN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA WHEREAS, a proposal (Case #2014 -0606) has been submitted by City Staff to the City Council requesting a conditional use pen-nit from the City of Columbia Heights at the following site: ADDRESS: 3827 Central Avenue NE LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: A Conditional Use Permit per Code Section 9.110 (D), to allow automotive sales to operate in the Central Business (CB) Zoning District WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on June 3, 2014; WHEREAS, the City Council has considered the advice and recommendations of the Planning Commission regarding the effect of the proposed conditional use permit upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings of the Planning Commission: 1. The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. 2. The use is in hannony with the general purpose and intent of the Comprehensive Plan. 3. The use will not impose hazards or distributing influences on neighboring properties. 41 P & Z Minutes Page 22 June 3, 2014 4. The use will not substantially diminish the use of property in the immediate vicinity. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. 6. The use and property upon which the use is located are adequately served by essential public facilities and services 7. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. 8. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. 9. The use complies with all other applicable regulations for the district in which it is located. FURTHER, BE IT RESOLVED, that the attached conditions, snaps, and other information shall become part of this permit and approval; and in granting this pen-nit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the permit. CONDITIONS ATTACHED: 1. The Site Plans and Building Elevations shall become part of this approval. 2. The nature of sales associated with this business shall be limited to automobiles and automotive products. 3. The building and site shall be meet all requirements found in the Fire Code and the Building Code. 4. All City Stonnwater Management requirements, as well as Watershed District requirements, shall be achieved for this property. 5. All other applicable local, state and federal requirements shall be met at all times. CASE NUMBER: 2014 -0608 APPLICANT: Ahed Hereimi, Done Right Food /Filfillah Restaurant LOCATION: 4301 Central Avenue NE. REQUEST: Site Plan Approval Holmbeck told members that Ahed Hereimi, representing Done Right Food and Filfillah Restaurant has requested Site Plan Approval for a proposal to enclose a portion of the outside walkway /sidewalk in front of the restaurant located at 4301 Central Ave. NE. The addition would add extra seating and additional office space for the restaurant and catering establishment. COMPREHENSIVE PLAN The Comprehensive Plan guides this area as Commercial. The proposed addition is consistent with the intent of the Comprehensive Plan. ZONING ORDINANCE The Subject Property is located in the GB, General Business Zoning District. The properties to the north, south, east and west of the Subject Property are also located in the General Business Zoning District. 42 P & Z Minutes Page 23 June 3, 2014 DESIGN GUIDELINES The proposed addition to the existing commercial building will have no impact on the overall character of the surrounding area. FINDINGS OF FACT (Site Plan Approval) Section 9.104 (N) of the Zoning Ordinance outlines four findings of fact that must be met in order for the City to approve a site plan. They are as follows: a. The site plan conforms to all applicable requirements of this article. The site plan meets the requirements of the Zoning Ordinance. b. The site plan is consistent with the applicable provisions of the city's Comprehensive Plan. This is correct. c. The site plan is consistent with any applicable area plan. There is no area plan for this portion of the city. d. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right -of -way. This is correct. Questions from members: Szurek asked if parking problems caused by these businesses has been addressed since she receives many calls regarding residents, or their company, not being able to park in front of their homes. She stated that one evening she personally witnessed about 50 cars parked along 43rd Avenue. Calvin Alpaco co -owner said that he has addressed the parking issues and has made arrangements for additional parking behind the Tobacco Store, in addition to parking behind the Laundromat site. He said most of the cars parked along 43rd Avenue were employees of the businesses and they have been told not to park there now. Szurek suggested he put signs up to also inform customers not to park on the residential streets. Hogeboom pointed out that signage requirements have been made a condition of approval. Calvin assured members he wants to follow the rules and be a good business neighbor. He stated that his catering business has grown as he now serves food to approximately 50 schools. He needs to expand his space to create office area to accommodate the increased business. Kinney said she was confused as the plan submitted didn't give any detail as to what the proposed changes were that the Commission was supposed to approve. She noted that they need to know the square footage of the addition, how it is being constructed, what the exterior will look like, materials being used, etc. The other members agreed. Little stated he understands this is not a large project, but they need more detail before they can give approval. He said all other applicants who have come 43 P & Z Minutes Page 24 June 3, 2014 before the Commission provide this information and it is standard information that any contractor should be familiar with. Motion by Kinney, seconded by Little to table case #2014 -0608 Site plan Approval for 4301 Central Avenue until more formal information is supplied. All ayes. MOTIONPASSED. Mike Henry from 947 43rd Avenue was there to complain about the parking situation also. He said it was so bad this winter that the snow plows couldn't even get the plows down the street. He also doesn't appreciate the business getting deliveries and garbage picked up between the hours of 2 am and 4 am. He offered to sell his residence to the business owners if they needed additional parking since he no longer wants to put up with the parking and noise issues associated with being next to them. Calvin stated he wants to be a good business neighbor, but he admitted that he does get deliveries in the middle of the night since they start work between 4 -5 am to make the food. He said he thinks he has the parking issues resolved and will bring back better plans for approval. Peterson suggested that staff speak with Police or the Traffic Commission to have signage posted along that block that states "Residential Parking Only ". This may help solve some of those issues. Other New Business It was noted the next meeting would be July 1 S` The meeting was adjourned at 8:20 pm. Respectfully submitted, Shelley Hanson Secretary 44 COLUMBIA HEIGHTS PUBLIC LIBRARY APPROVED BOARD OF TRUSTEES 6/4/2014 MINUTES May 7, 2014 The meeting was called to order by Chair Patricia Sowada, at 6:32 p.m. Members present were: Steve Smith, Patricia Sowada, Barbara Tantanella, Catherine Vesley and Council Representative Tami Diehm. Also present: Library Director Renee Dougherty and Recording Secretary Stacey R. Hendren. Not present: Nancy Hoium. The minutes of the April 2, 2014, Board meeting were approved as mailed. The bill list dated 4/2/14 of 2014 bills was reviewed. It was moved, seconded, and passed that the bills be paid. Dougherty noted that the 21 s` Century grant ends in June and an application for the next round of grants has been submitted. The focus of the next grant series will be increased focus on and programming for teens. The bill list dated 4/16/14 of 2014 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 4/30/14 of 2014 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The 2014 accounting dated 5/7/14 was reviewed. Old Business: 1. Diehm notified the Board that the City Council has approved soil boring and survey work at the 42"d and Jackson site, and approved preliminary design work for a library on a 1.6 acre lot. The City Council approved the contract with Cindy McCleary from Leo A. Daly Architecture for the design work. The Board discussed the potential sites and the ramifications of negative soil boring results. New Business: 1. Dougherty notified the Board of the receipt of a proposal from MidAmerica Business Systems to replace the microfilm scanner. Dougherty is researching potential businesses that may provide competing quotes. The Board discussed the reasonable proposal, the amount budgeted, the past positive collaborations with MidAmerica Business, the quality of the product demonstrated, and the staff time required to receive additional quotes. Tantanella made a motion for Dougherty to accept the proposal from MidAmerica Business Systems to replace the microfilm scanner. Items from the Floor: 1. Board members noted the editorial in the Northeaster from May 7, 2014 2. Dougherty informed the Board that the Bike U, bike maintenance program, was well attended. 451-5/7/14 There being no further business, the meeting was adjourned at 7:05 p.m. Respectfully submitted, Stacey R. Hendren Recording Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 462-5/7/14 CITY COUNCIL LETTER Meeting of. June 9, 2014 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: License Department APPRO A ITEM: License Agenda BY: Shelley Hanson DATE: NO: DATE: June 4, 2014 BY . WA� BACKGROUND /ANALYSIS Attached is the business license agenda for the June 9, 2014 Council meeting. This agenda consists of applications for contractor licenses for 2014, a Pet Shop License and Peddlers Iicenses for the Jamboree. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for June 9, 2014 as presented. COUNCIL ACTION: 47 TO CITY COUNCIL June 9, 2014 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2014 BLDG *Residential Htg & AC *JW Plumbing LLC Transform Design Solutions *NRH Plumbing Inc *Allways Plumbing *Brikk Mechanical LLC Todd Francisco Total PI *IIi Tech Htg & AC *Air Rite Htg & AC *Farr PI & Htg 1815 E. 41" St, Mpls $60 14930 Vallara Ave W, Rosemount $60 2841 Lexington Ave N, Roseville $60 6460 153`d Ave, Ramsey $60 14667 Chestnut Rd, Milaca $60 6835 160`x' St E, Hastings $60 13767 Cottonwood St, Andover $60 10035 Pillsbury Ave s, Bloom $60 6935 146 °i St W, Apple Valley $60 18015 17"' Ave N, Plymouth $60 PET SHOP LICENSE *Peacock Cichlid Shop 5007 -5009 University Ave NE $50 PEDDLER LICENSES *Matt Milner Sales for Jerry and Erik Johnson 1298 52 °d Ave For inisc. novelties during Jamboree Parade 48 $50 0 N Q1 U S; C1. O C7 w w U O z w a w Q U 7Q w O w z_ w O H COO AQ W °z w O r� r� h w x Q rQ w O U w U a� U U U bq C U > O U 't3 Q U 4. 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W e I > H U) D D (.9 U) I 0 F •• I w F 9 H U U)H Z I Qco 0P: aWHQHHQa HIxZ I U >+n O I H W 0 x4 >UaaazW u1FC0 I FC U) •• H xFfZH0DMHHD$ Z 0 H W U) I U) N H I HHHW UWFC fxfx HHaW 0 HU Q I C9 x �1H a I q N D4PF4 D W UFIFCZ Z I z z r� H I <z Q a z FC x U) < w % <£< D I H < H •• fx I a' D FC W W FC a' F H H H F� H fZ fx W£ O fk % a a w •• I x fQ U a U 1 W FaawU)W % H W WDI4DD P 0 D a W I U ZH < to I Z FCFCWP7F Waaf4aHZf40018Z44W a rt U 5 I ~y I W a x <0 z U w W 1 Q I 00 FHF H440D<<Z99 W P W W Z 0UWU )UF1FCC9xUUHU U H H �l rt; Wx z I Fl U FC H 11 W N0 9 Q Q, x x I .Y. z z l O• H-i- v(vLr)C)HHNLnoo0Hcli(9 mNH a H z z I z H U10 O D I IO ' h H N M Ln 000000 O N w 00 O HN C a O � FC I FZ, O g Ga f� I HNNNNNNMm�a'- w3110101flW14lOhhoO H 0.1 W I fQ H LO CITY COUNCIL LETTER COUNCIL MEETING OF: JUNE 9, 2014 AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPT: CITY MANAGER NO: FINANCE APPROVAL ITEM: FIRST READING OF BOND SALE BY: JOSEPH KLOIBER BY: ORDINANCE NO. 1615 DATE: 06/04/2014 Background Attached is proposed ordinance No. 1615, drafted by the City's bond counsel, Martha Ingram of Kennedy and Graven. This ordinance provides for the sale and issuance of up to $7 million in general obligation bond financing for the construction of a new library on one of two sites already owned by the City. Project construction would occur in 2015. The bonds would be repaid with property taxes over 20 years beginning in 2017. The first annual tax levy to reflect this would be collected in 2016. Additional funding proposed for this project includes approximately $2 million of existing fund balance and /or local government aid. Analysis Attached are schedules prepared by Ehlers and Associates, the City's financial advisor, that estimate the approximate increase in annual property taxes, on a per property basis, necessary to repay the bonds at current interest rates. These schedules also list the entire debt service that would be paid over the life of the bond issue. Note that these estimates were prepared using the assumption that $6 million would be the amount of bond financing used for this project. Also attached is a tentative list prepared by city staff of City funds from which approximately $2.3 million of fund balance could be committed for this project by the city council at a future meeting. Recommendation Staff recommends that the city council adopt the following motions: MOTION: Move to waive the reading of Ordinance No. 1615, there being ample copies available to the public. MOTION: Move to schedule June 23, 2014 at approximately 7:00 p.m. in the City Council Chambers for the second reading of Ordinance No. 1615, being an Ordinance for the issuance and sale of General Obligation Library Bonds, Series 2014A, in the maximum aggregate principal amount of $7,000,000. JK:nb 1406041 COUNCIL 57 ORDINANCE NO. 1615 BEING AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION LIBRARY BONDS, SERIES 2014A, IN THE MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF $7,000,000 The City of Columbia Heights does ordain: Section 1. It is hereby determined that: (a) The City of Columbia Heights (the "City ") has proposed to construct a new public library in the City (the "Project "). (b) The City has determined to finance the costs of the Project, including all hard and soft costs and bond issuance costs, through the issuance of general obligation bonds under the Charter of the City (the "Charter "). (c) It is necessary and expedient to the sound financial management of the affairs of the City to issue its General Obligation Library Bonds, Series 2014A (the "Bonds "), in the maximum aggregate principal amount of $7,000,000, pursuant to the Charter, to provide financing for the Project. Section 2. Ehlers & Associates, Inc. is authorized to negotiate the sale of the Bonds in the maximum aggregate principal amount specified in Section 1(c), in accordance with terns of proposal approved by the Finance Director of the City. Provided no petition initiating a referendum on the issuance of the Bonds is received within thirty (30) days after publication of this ordinance, the City Council will meet on or before September 26, 2014, or such other date specified by the City Manager in accordance with the City Charter, to consider the sale of the Bonds and take any other appropriate action with respect to the Bonds. Section 3. The City hereby declares its official intent to reimburse itself for the costs of the Project fiom the proceeds of the Bonds, pursuant to Treasury Regulations, Section 1.150 -2, promulgated by the Internal Revenue Service. Section 4. This ordinance shall be in full force and effect from and after thirty (30) days after its passage. 444862vi b4N1 CLI62 -50 58 First Reading: June 9, 2014 Second Reading: Offered By: Seconded By: Roll Call: Date of Passage: Mayor Gary L. Peterson Attest: Katie Bruno City Clerk/Council Secretary 444862v1 MNI CL162 -50 2 59 ■ ❑ -ii City of Columbia Heights, Minnesota Estimated Tax Impact April 17, 2014 BOND ISSUANCE INFORMATION Bond Issue Amount $6,000,000 Number of Years 20 Average Interest Rate 3.26% Estimated Bond Rating S &P Estimated AA PROPERTY TAX INFORMATION Actual Net Tax Capacity - Payable 2014 8,194,709 Debt Levy @ 105% - Average 431,512 Estimated Tax Capacity Rate: Type of Property Payable - 2014 Without Proposed Bonds 78.177% Payable - 2014 With Proposed Bonds 83.443% Estimated Tax Rate Increase 5.266% Debt Issuance Services The figures in the table are based on taxes for new bonded debt only, and do not include tax levies for other purposes. Tax increases shown above are gross increases, not including the impact of the state Property Tax Refund ( "Circuit Breaker') program. Many owners of homestead property will qualify for a refund, based on their income and total property taxes. This will decrease the net tax effect of the bond issue for many property owners. Prepared by Ehlers 4/1748014 LEADERS H L E� FINANCE TAX IMPACT ANALYSIS Estimated Market Value Taxable Net Tax Current Proposed Proposed Type of Property Market Value Exclusion Market Value Capacity City Tax Tax Increase" City Tax $ 50,000 $ 20,000 $ 30,000 $ 300 $ 234.53 $ 15.80 $ 250.33 100,000 28,240 71,760 718 561.00 37.79 598.79 150,000 23,740 126,260 1,263 987.06 66.49 1,05155 175,000 21,490 153,510 1,535 1,200.10 80.83 1,280.93 Residential 200,000 19,240 180,760 1,808 1,413.13 95.18 1,508.31 Homestead 250,000 14,740 235,260 2,353 1,839.19 123.88 1,963.07 275,000 12,490 262,510 2,625 2,052.22 138.23 2,190.46 300,000 10,240 289,760 2,898 2,265.26 152.58 2,417.84 350,000 5,740 344,260 3,443 2,691.32 181.28 2,872.60 400,000 1,240 398,760 3,988 3,117.39 209.98 3,327.36 $ 100,000 $ - $ 100,000 $ 1,043 $ 815.18 $ 54.91 $ 870.09 200,000 200,000 2,259 1,766.23 118.97 1,885.20 Commercial /Industrial 300,000 300,000 3,650 2,853.14 192.18 3,045.32 400,000 400,000 5,040 3,940.05 265.39 4,205.44 500,000 500,000 6,430 5,026.96 338.60 5,365.56 1,000, 000 1,000,000 13,382 10,461.51 704.65 11,166.17 Apartments $ 200,000 $ $ 200,000 $ 2,500 $ 1,954.43 $ 131.64 $ 2,086.07 (4 or more units) 300,000 300,000 3,750 2,931.64 197.47 3,129.10 500,000 500,000 6,250 4,886.06 329.11 5,215.17 $ 150,000 $ 23,740 $ 126,260 $ 1,381 $ 1,079.86 $ 72.74 $ 1,152.59 400,000 23,740 376,260 2,631 2,057.07 138.56 2,195.63 Agricultural 500,000 23,740 476,260 3,131 2,447.96 164.89 2,612.84 Homestead " 600,000 23,740 576,260 3,631 2,838.84 191.21 3,030.06 800,000 23,740 776,260 4,631 3,620.61 243.87 3,864.48 1,000,000 23,740 976,260 5,631 4,402.38 296.53 4,698.91 Agricultural $ 1,500 $ - $ 1,500 $ 15 $ 11.73 $ 0.79 $ 12.52 Non - Homestead 2,000 2,000 20 15.64 1.05 16.69 (dollars per acre) 2,500 2,500 25 19.54 1.32 20.86 $ 100,000 $ $ 100,000 $ 1,000 $ 781.77 $ 52.66 $ 834.43 Seasonal /Recreation 200,000 200,000 2,000 1,563.54 105.31 1,668.85 Residential 300,000 300,000 3,000 2,345.31 157.97 2,503.28 400,000 1 400,000 1 4,000 1 3,127.08 1 210.63 1 3,337.71 The figures in the table are based on taxes for new bonded debt only, and do not include tax levies for other purposes. Tax increases shown above are gross increases, not including the impact of the state Property Tax Refund ( "Circuit Breaker') program. Many owners of homestead property will qualify for a refund, based on their income and total property taxes. This will decrease the net tax effect of the bond issue for many property owners. Prepared by Ehlers 4/1748014 LEADERS H L E� FINANCE City of Columbia Heights, Minnesota $6,000,000 General Obligation Bonds, Series 2014 Assumes Current Market BQ AA Rates plus 25bps Sources & Uses Dated 10/01/2014 1 Delivered 10/01/2014 Sources Of Funds Par Amount of Bonds $6,000,000.00 Total Sources $6,000,000.00 Uses Of Funds Total Underwriter's Discount (1.000 %) 60,000.00 Costs of Issuance 54,000.00 Deposit to Capitalized Interest (CIF) Fund 226,750.00 Deposit to Project Fund 5,659,250.00 Total Uses Series 2014 GO Bonds - $6 1 SINGLE PURPOSE 1 4/16/2014 1 8:07 AM 40 EHLERS LEADERS IN PUBLIC FINANCE 61 $6,000,000.00 City of Columbia Heights, Minnesota $6,000,000 General Obligation Bonds, Series 2014 Assumes Current Market BQ AA Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest CIF Total P +I Net New D/S Fiscal Total 10101/2014 - - - - - - - 02/01/2015 - - 56,687.50 (56,687.50) 56,687.50 - - 08/01/2015 - - 85,031.25 (85,031.25) 85,031.25 - - 02/01/2016 - - 85,031.25 (85,031.25) 85,031.25 - - 08;01/2016 - - 85,031.25 - 85.03125 85,031.25 - 02/01.2017 240,000.00 1.000% 85,031.25 - 325,031.25 325,031.25 410,062.50 08/01.'2017 - - 83,831.25 - ;3,831.25 83,831.25 - 02/01/2018 245,000.00 1.200% 83,831.25 - 328,83125 328,831.25 412,662.50 08/01/2018 - - 82,361.25 - 82,361.25 82,361.25 - 02.01,2019 245,000.00 1._500% 82,361.25 - 327,361.25 327,361.25 409,722.50 08'01,'2019 - - 80,523.75 - 80,523.75 80,523.75 - 02 01.2020 250,000.00 1.800% 80,523.75 - 330,523.75 330,523.'5 411,047.50 08 01.'2020 - - 78,273.75 - 78,273.75 78,273.'5 - 02.'01/2021 255,000.00 2.050% 78,273.75 - 333,273.75 333,273.75 411,547.50 08/01.2021 - - 75,660.00 - 75,660.00 75,660.00 - 02/01/2022 260,000.00 2.200% 75,660.00 - 335,660.00 335,660.00 411,320.00 08/01/2022 - - 72,800.00 - 72,800.00 72,800.00 - 02/O1,'2023 265,000.00 2.300 °0 72,800.00 - 337,800.00 337,800.00 410,600.00 08/01/2023 - - 69,752.50 - 69,752.50 69,752.50 - 02.'01/2024 270,000.00 2.500% 69,752.50 - 339,752.50 339,752.50 409,505.00 08.'01/2024 - - 66,377.50 - 66,377.50 66,377.50 - 02/01/2025 280,000.00 2.6500N 66,377.50 - 346,377.50 346,377.50 412,755.00 08/01,2025 - - 62,667.50 - 62,667.50 62,667.50 - 02.'01.'2026 285,000.00 2.800% 62,667.50 - 347,667.50 347,667.50 410,335.00 08/01,2026 - - 58,677.50 - 58,677.50 58,677.50 - 02 01 2027 295,000.00 2.950% 58,677.50 - 353.677.50 353,677.50 412,355.00 08:01/2027 - - 54,326.25 - 54,326.25 54,326.25 - 02'01/2028 305,000.00 3.050% 54,326.25 - 359,326.25 359,326.25 413,652.50 08 01/2028 - - 49,675.00 - 49,675.00 49,675.00 - 02.01/2029 310,000.00 3.150% 49,675.00 - 359,67_5.00 _ 359,675.00 409,350.00 08.01/2029 - - 44,792.50 - 44,792.50 44,792.50 - 02,O112030 320,000.00 3.300% 44,792.50 - 364,792.50 364,792.50 409,585.00 08.'01'2030 - - 39,512.50 - 39,512.50 39,512.50 - 02.'01/2031 330,000.00 3.400% 39,512.50 - 369,512.50 369,512.50 409,025.00 08,01;2031 - 33,902.50 - 33,902.50 33,902.50 - 02/01/2032 345,000.00 3.500% 33,902.50 - 378,902.50 378,902.50 412,805.00 08/01;2032 - - 27,865.00 - 27,865.00 27,865,00 - 02;01/2033 355,000.00 3.600 0,o 27,865.00 - 382,865.00 382,865.00 410,730.00 08/01/2033 - - 21,475.00 - 21,475.00 21,475.00 - 02/01,1034 370,000.00 3.700% 21,475.00 - 391,475.00 _391,475.00 412,950.00 08;01.'2034 - - 14,630.00 - 14,630.00 14,630.00 - 02/O1/2035 380,000.00 3.750% 14,630.00 - 394,630.00 394,630.00 409,260.00 08/01/2035 - - 7,505.00 - 7,505.00 7,505.00 - 02/01/2036 395,000.00 3.800% 7,505.00 - 402,505.00 402,505.00 410,010.00 Total $6,000,000.00 - $2,446,030.00 (226,750.00) $8,446,030.00 $8,219,280.00 - Significant Dates Dated 10/01'2014 First Coupon Date 2/01/2015 Yield Statistics Bond Year Dollars $76,385.00 Average Life _ _ 12.731 Years Average Coupon 3.2022387% Net Interest Cost (NIC) 3.2807881% True Interest Cost (TIC) _ _ _ 3.2565874% Bond Yield for Arbitrage Purposes _ _ 3.1578365% All Inclusive Cost (AIC) 3.3466454% IRS Form 8038 Net Interest Cost _ 3.2022387% Weighted Average Maturity 12.731 Years Series 2014 GO Bonds - $6 1 SINGLE PURPOSE 1 4'16.2014 1 8.07 AM EHLERS LF.AUERS IN P11flLIC 11NANCF 62 City of Columbia Heights, Minnesota $6,000,000 General Obligation Bonds, Series 2014 Assumes Current Market BQ AA Rates plus 25bps Debt Service Schedule Total $6,000,000.00 - $2,446,030.00 $8,446,030.00 (226,750.00) $8,219,280.00 $8,630,244.00 Significant Dates Dated 10,'01 /2014 First Coupon Date 2'01.2015 Yield Statistics Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) Series 2014 GO Bonds - $6 1 SINGLE PURPOSE 1 4/16/2014 1 8:07 AM 40 EHLERS LEADERS IN PUBLIC FINANCE 63 $76,385.00 12.731 Years 3.2022387% 3.2807881% 3.2565874% 3.1578365% 3.3466454% 105% of Date Principal Coupon Interest Total P +I CIF Net New D/S Total 02.'012015 56,687.50 56,687.50 (56,687.50) 02/01'2016 170,062.50 170,062.50 (170,062.50) - - 02/01/2017 240,000.00 1.000% 170,06150 410,062.50 410,062.50 430,565.63 02/01/2018 245,000.00 1.200% 167,662.50 412,662.50 412,662.50 433,295.63 02,01/2019 245,000.00 1.500% 164.722.50 409,722.50 409.722.50 430,208.63 02/01,2020 250,000.00 1.800% 161,047.50 411,047.50 411,047.50 431,599.88 02 01,2021 255,000.00 2.050% 156,547.50 411,547.50 411,547.50 432,124.88 02 01,2022 260,000.00 2.200% 151,320.00 411,320.00 411,320.00 431,886.00 02'01.2023 265,000.00 2.300% 145,600.00 410,600.00 410,600.00 431,130.00 02'01/2024 270,000.00 2.500% 139,505.00 409,505.00 409,505.00 429,980.25 02/01/2025 280,000.00 2.650% 132,755.00 412,755.00 412,755.00 433,392.75 02,'01,'2026 285,000.00 2.800% 125,335.00 410,335.00 410,335.00 430,851.75 02'01202"; 295,000.00 2.950% 117,355.00 412,355.00 412,355.00 432,972.75 02,01/2028 305,000.00 3.050% 108,652.50 413,652.50 413,652.50 434,335.13 02.'01.'2029 310.000.00 3.150% 99.350.00 409.350.00 409.350.00 429.817.50 02/01/2030 320,000.00 3.300% 89,585.00 409,585.00 409,585.00 430,064.25 02/01/2031 330,000.00 3.400% 79,025.00 409,025.00 409,025.00 429,476.25 02'01/2032 345,000.00 3.500% 67,805.00 412,805.00 412,805.00 433,445.25 02/01/2033 355,000.00 3.600% 55,730.00 410,730.00 410,730.00 431,266.50 02,'012034 370,000.00 3.700% 42,950.00 412,950.00 412,950.00 433,597.50 02/01/2035 380,000.00 3.750% 29,260.00 409,260.00 409,260.00 429,723.00 02.'01/2036 395,000.00 3.800% 15,010.00 410,010.00 410,010.00 430,510.50 Total $6,000,000.00 - $2,446,030.00 $8,446,030.00 (226,750.00) $8,219,280.00 $8,630,244.00 Significant Dates Dated 10,'01 /2014 First Coupon Date 2'01.2015 Yield Statistics Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) Series 2014 GO Bonds - $6 1 SINGLE PURPOSE 1 4/16/2014 1 8:07 AM 40 EHLERS LEADERS IN PUBLIC FINANCE 63 $76,385.00 12.731 Years 3.2022387% 3.2807881% 3.2565874% 3.1578365% 3.3466454% CCH Certain Potential Funding Sources for Library Building Project prepared 6/4/14 Total $ 2,300,000 Libra ryBldgProject _CertaiWotentialSources_060414 12/31/2013 Portion Recommended Fund Balance For Library Project Existing Funds: Library Building Fund 450 $ 255,000 $ 255,000 Special Projects Fund 226 560,000 500,000 Cable TV Fund 225 578,000 300,000 Capital Improvement Development Fund 420 2,012,000 375,000 2014 and 2015 Activity: 2014 budgeted transfer of LGA to Library Building Fund 450 300,000 2015 LGA available to transfer to Library Building Fund 450 570,000 Total $ 2,300,000 Libra ryBldgProject _CertaiWotentialSources_060414 COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of Time 9 90 14 AGENDA SECTION: Public Hearings ORIGINATING DEPARTMENT: CITY MANAGER'S NO: Community Development APPROVAL ITEM: Approve Minor Subdivision for Modern BY: Elizabeth Holmbeck BY:�l/ Construction for the property located at 3701 DATE: June 6, 2014 %` v Buchanan Street NE. BACKGROUND: At this time Modem Construction has requested a Minor Subdivision per Code Section 9.104 (K), for the property located at 3701 Buchanan Street NE, The proposed Minor Subdivision would split an existing vacant lot into two single family residential lots. The Minor Subdivision would allow the current unused lot to become financially viable and open for the development of two single family homes. The proposal is consistent with the Comprehensive Plan. The applicant is also requesting a waiver to the minimum lot width requirement of 60 feet. The proposed lot split would result in two lots with a width of 54 feet. The lot split is proposed on Buchanan rather than 37th Avenue to avoid adding two access points onto 37th Avenue, which is a heavily traveled thoroughfare and a Municipal State Aid street. RECOMMENDATION: The Planning and Zoning Commission held a Public Hearing on June 3`d, 2014 and recommended approval with a unanimous vote with four conditions listed in the staff All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2. The applicant shall provide required utility and drainage easements for all newly created lots and shall be responsible for the cost of filing and recording written easements with the Anoka County Recorder's Office. 3. The applicant shall pay parkland dedication fees for each lot created beyond the original number of lots existing prior to subdivision, except when such fees have been applied to the property as part of a previous subdivision. 4. The applicant shall be responsible for filing the approved subdivision survey with the Anoka County Recorder's Office. The approved minor subdivision shall become invalid if the subdivision is not filed with the Anoka County Recorder's Office within one (1) year of the date of City Council action. RECOMMENDED MOTIONS: Motion: Move to waive the reading of Resolution No. 2014 -44, there being ample copies available to the public. Motion: That the Planning and Zoning Commission recommends that the City Council approve the Minor Subdivision of the property located at 3701 Buchanan street NE. subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance. Motion: Move to grant a waiver to Code Section 9.109(C)- minimum lot width requirement of 60 feet. Attachments: Resolution 2014 -44, Planning Report, Location Map, Site Survey, Applicant's Narrative COUNCIL ACTION: 65 W RESOLUTION NO. 2014-44 RESOLUTION APPROVING A MINOR SUBDIVISION FOR 3701 BUCHANAN STREET NE. COLUMBIA HEIGHTS WHEREAS, a proposal (Case #2014 -0605) has been submitted by Modem Construction to the City Council requesting Minor Subdivision approval from the City of Columbia Heights at the following site: ADDRESS: 3701 Buchanan Street NE. LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING: A Minor Subdivision for 3701 Buchanan Street NE. WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on June 3, 2014; WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the City staff regarding the effect of the proposed Minor Subdivision upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings: 1. The proposed subdivision of land will not result in more than three lots. 2. The proposed subdivision of land does not involve the vacation of existing easements. 3. All lots to be created by the proposed subdivision conform to lot area and width requirements established for the zoning district in which the property is located. 4. The proposed subdivision does not require the dedication of public rights -of -way for the purpose of gaining access to the property. 5. The property has not previously been divided through the minor subdivision provisions of this article. 6. The proposed subdivision does not hinder the conveyance of land. 7. The proposed subdivision does not hinder the making of assessments or the keeping of records related to assessments. 8. The proposed subdivision meets all of the design standards specified in Section 9.115. FURTHER, BE IT RESOLVED that the attached conditions, survey, and other information shall become part of this Minor Subdivision and approval; and in granting this Minor Subdivision the city and the applicant agree that this Minor Subdivision shall become null and void if the subdivision has not been filed with the Anoka County Recorder's Office within one (1) calendar year after the approval date. 66 CONDITIONS ATTACHED: The Planning Commission approves the Minor Subdivision for 3701 Buchanan Street NE. subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2. The applicant shall provide required utility and drainage easements for all newly created lots and shall be responsible for the cost of filing and recording written easements with the Anoka County Recorder's Office. 3. The applicant shall pay parkland dedication fees for each lot created beyond the original number of lots existing prior to subdivision, except when such fees have been applied to the property as part of a previous subdivision. 4. The applicant shall be responsible for filing the approved subdivision survey with the Anoka County Recorder's Office. The approved minor subdivision shall become invalid if the subdivision is not filed with the Anoka County Recorder's Office within one (1) year of the date of City Council action. Passed this 9'I' day of June 2014, Offered by: Seconded by: Roll Call: Attest: Katie Bruno City Clerk/Council Secretary 67 Mayor Gary L. Peterson CITY OF COLUMBIA HEIGHTS PLANNING REPORT CASE NUMBER: 2014 -0605 DATE: May 28, 2014 TO: Columbia Heights Planning and Zoning Commission APPLICANT: Jesse Hartung, Modern Construction LOCATION: 3701 Buchanan Street NE. REQUEST: Minor Subdivision PREPARED BY: Elizabeth Holmbeck, Associate City Planner INTRODUCTION At this time, the applicant has requested a minor subdivision per Code Section 9.104 (K), for the property located at 3701 Buchanan Street NE. The applicant wishes to split the existing vacant lot into two single family residential lots. The Minor Subdivision would allow the current unused lot to become financially viable and open for the development of two single family homes. The applicant is also requesting a waiver to the minimum lot width requirement of 60 feet. The proposed lot split would result in two lots with a width of 54 feet. The lot split is proposed on Buchanan rather than 37th Avenue to avoid adding two access points onto 37th Avenue, which is a heavily traveled thoroughfare and a Municipal State Aid street. COMPREHENSIVE PLAN The Comprehensive Plan designates this area for low density residential, which is proposed for this site. ZONING ORDINANCE The property is located in the R -2A, one and two family residential zoning district, as are the properties to the west, and east. The property to the north is located in the R -213, built as duplexes zoning district. The properties to the south are located in Minneapolis, Minnesota. DESIGN GUIDELINES The subject property is not located within the Design Guideline Overlay District, and is not governed by the "Central Business District' standards within the Design Guidelines. 68 City of Columbia Heights Planning Commission June 3, 2014 Modern Construction, Minor Subdivision /Lot Split Case # 2014 -0605 FINDINGS OF FACT (Minor Subdivision /Lot Split) Section 9.104 (K) (6) of the Zoning Ordinance outlines eight conditions that must be met in order for the City to grant a minor subdivision. They are as follows: (a) The proposed subdivision of land will not result in more than three lots. The proposed subdivision will result in the creation of two parcels. (b) The proposed subdivision of land does not involve the vacation of existing easements. No existing easements will be vacated as a result of the proposed minor subdivision. (c) All lots to be created by the proposed subdivision conform to lot area and width requirements established for the zoning district in which the property is located. The proposed new lots would conform to the lot area requirement, however would not meet the lot width requirement established for the zoning district. (d) The proposed subdivision does not require the dedication of public rights -of- way for the purpose of gaining access to the property. This is correct. (e) The property has not previously been divided through the minor subdivision provisions of this article. This property has not been previously subdivided through the minor subdivision process. (f) The proposed subdivision does not hinder the conveyance of land. This is correct (g) The proposed subdivision does not hinder the making of assessments or the keeping of records related to assessments. This is correct. (h) The proposed subdivision meets all of the design standards specified in Section 9.115. This is correct. 69 Page 2 City of Columbia Heights Planning Commission June 3, 2014 Modern Construction, Minor Subdivision /Lot Split Case # 2014 -0605 RECOMMENDATION Staff recommends the Planning and Zoning Commission approve the proposed Minor Subdivision from Modern Construction for the property located at 3701 Buchanan Street NE. subject to conditions of approval outlined below. Motion: Move to waive the reading of Resolution No. 2014 -44, there being ample copies available to the public. Motion: That the Planning and Zoning Commission recommends that the City Council approve the Minor Subdivision of the property located at 3701 Buchanan street NE. subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2. The applicant shall provide required utility and drainage easements for all newly created lots and shall be responsible for the cost of filing and recording written easements with the Anoka County Recorder's Office. 3. The applicant shall pay parkland dedication fees for each lot created beyond the original number of lots existing prior to subdivision, except when such fees have been applied to the property as part of a previous subdivision. 4. The applicant shall be responsible for filing the approved subdivision survey with the Anoka County Recorder's Office. The approved minor subdivision shall become invalid if the subdivision is not filed with the Anoka County Recorder's Office within one (1) year of the date of City Council action. Motion: Move to grant a waiver to Code Section 9.109(C)- minimum lot width requirement of 60 feet. ATTACHMENTS • Resolution 2014 -44 • Location Map • Site Survey • Applicant's Narrative 70 Page 3 AA COL NN1Y 3701 Buchanan Bt. s 3844 1 SO v �� Co °' + n 3845 i I u, - - - -- sy 3836 a } 3838 ) 3839 3831 3830 r I v, `cps s 3830 Z -- 3$31 3620 0 3825 _ 1 'f .� a+ r 3825 z -- 3820 Qj \ /f� 3$26 ( 3825 -- _— c a 3819 / J L 3818 C 3815 3817 3819 3815 ,v `. i I 6 3818 _ ----- —I 's 3816 � fi 3809 3812 3813 3616 3813 3809 3812 3806 3807 3812 3807 3801 w 3806 3801 - -- w - - - -- z - -� - - - -- ---. 3800 3801 3808 3801 8p�.t 3732 3731 ` 3732 3753 3730 3731 3730 301 '1 0� 3728 m 3725 3726 - vj . _. - - -- 3747 3724 z 3725 3724 3719 m 3 719 3720 ( w J --- z T 3720 -i t 77---- F 3719 �3T1$ - 3719 N - ! 3715�_� oN z 3711 3712 �' - 3716 z - - n 3710 m z 3712 3711 3707 3713 3706 N ,°•, r� M rte, v 170 1 - - - -_ - 1505 t t m 1411 - 37TH-AVE NEa • . . . . . . . . . . . n - 37TH AVFNF, w _ _ . . . . . . . . sT Scare 12400 ♦ hm•..Mb .J. �lrrint Pho:r F:�,vn S�rinp 211 - 71 i I 0 C4 8 OC E C S 'Hr n m § o� t: t��, c Z Il LL° 3 w o ° E f z ai e o g g g e y5 � m w UOui go 11 8888 p z Q • 0 0 i° O.( W � �� °a 12 do r f rl € tai a� E P 1 s C) m I z a :t:4 cl 6"2 1 p le I I R t at QI orag 1 s o i I B rn v°. _ — — — — — — - -- £ '804 r 00'65 �\ l FJ'inc ilV7 Jl 7w J °° S9 7z d aip J. curl O II0112 ,vpy� °a5 ,exCi r L 1 y m iz 3 ml i N a I I i Q w I a� I N� aO $ - - - - -- \ _ - oohs -_ �Y -- 84'804 3 -,ZO,9Z<00 N - -- A� � ^� w 3�a i 9✓ -9 -N 72 } M MODERN Written Narrative for Lot Split and Variance Request May, 51b 2014 3701 Buchanan ST NE, Colombia Heights I am writing to request that 3701 Buchannan st ne be split into two single family residential lots. I believe this request will be beneficial to the city and the city residences as it will take a vacant piece of land with rubbish on it and allow it to be financially viable to build two new single family homes to increase the tax base of the city, the appearance of the surrounding properties as well as the property values, and to reduce the potential for loitering and/or crime on the vacant land. I have toured the immediate and surrounding areas and the proposed two lots would be characteristic of the existing lot development and layouts found within the city. The access from Buchanan Street provides a safe access point and does not negatively restrict the flow of traffic on the more heavily traveled 371 Avenue. I am requesting a variance to the minimum lot width because I believe the lot width was reduced in the past to make room for the expansion of 37' Ave and the reduction in lot size left an oversized parcel of land that does not lend itself to a single family home nor conform to the requirements for two single family homes without the variance. This lot is an odd size, uncommon to the majority of the lots in the city and this undue hardship is why the lot has remained vacant, it's not typical of a single family lot nor does it conform to a multi - family or multiple lot size; the lots current topography does not provide a suitable building site without incurring a substantial cost in excavation and grading work to conform to proper drainage. In addition the lot appears to be covered with some type of fill material that was placed in the distant past, possibly from the past road work that took place on 371 Ave that resulted in not only an odd sized lot but also material that needs to be removed from the property. To the best of my knowledge this lot was treated as a staging ground for materials and trucks to complete a road construction project and the hardship of cleaning up the property and restoring it to a suitable building site has been passed along to the property owner without consent. By approving this variance the lot will be able to be regarded and platted to provide two aesthetically appealing single family lots that conform to all grading and drainage requirements and increase the property values of the surrounding areas as well as eliminate the infill materials, improper drainage, and waste materials that are currently on the property. Thank you for your consideration. -N'.[JDE' r ..a. BOX ..+1 1. { t­-Ws, I�'.N 57 i i - i :5:_. „1 c.�..'i I F: �l'.b.l� 5'. F23': � _: !N "pt. "�iC�G: '�C.11` �T:�iJCT1UltiM)`i.0 J 73