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HomeMy WebLinkAbout06-09-2014 Regular MeetingCITY OF COLUMBIA HEIGHTS
590 40" Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692
Visit our website at.www.ei.columbia-heizhts.mn.us
Mavor
Gary L. Peterson
Councilmembers
Robert A. Williams
Bruce Nawrocki
Tommera Diehm
Donna Schmitt
City Manazer
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on
Monday, June 9, 2014, in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and
activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96
hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or
hearing impaired only)
1.CALL TO ORDER
2.ROLL CALL
1INVOCATION
Invocation provided by Bob Lyndes, Crest View Senior Community
4.PLEDGE OF ALLEGIANCE
5.ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda.
These may be items brought to the attention of the Council under the Citizen Forum or items
submitted after the agenda preparation deadline.)
6.PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
A. Presentation of Humanitarian of the Year Award to Lorien Mueller.
B. Presentation of Community Partnership grant for $2,500 for firefighter protective clothing.
C. Announcement from Bethany Grabow regarding Bookawocky, the 2014 Summer Reading
Program for Youth.
7.CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as
the next order of business.)
A. Approve Minutes of the City Council
MOTION: Move to approve the minutes of the City Council meeting of May 27, 2014.
B. Accept Board and Commission Meeting Minutes
MOTION: Move to accept the Economic Development Authority minutes of May 5, 2014
MOTION: Move to accept the Planning & Zoning draft minutes of June 3, 2014.
MOTION: Move to accept the Library Board minutes of May 7, 2014.
C. Approve Business License Applications
MOTION: To approve the items listed on the business license agenda for June 9, 2014 as
presented.
p. 3
p. 15
p. 21
p. 45
p. 47
City Council Agenda
Monday, June 9, 2014
Page 2 of 2
D. Payment of Bills
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City p• 49
Council has received the list of claims paid covering check number 152462 through 152631
in the amount of $422,982.17.
MOTION: Move to approve the Consent Agenda items.
8. PUBLIC HEARINGS
A. First reading of Ordinance No. 1615, being an Ordinance for the issuance and sale of General P 57
Obligation Library Bonds, Series 2014A, in the maximum aggregate principal amount of
$7,000,000.
MOTION: Move to waive the reading of Ordinance No. 1615, there being ample copies available
to the public.
MOTION: Move to schedule June 23, 2014 at approximately 7:00 p.m. in the City Council
Chambers for the second reading of Ordinance No. 1615, being an Ordinance for the issuance and
sale of General Obligation Library Bonds, Series 2014A, in the maximum aggregate principal
amount of $7,000,000.
B. Approve Minor Subdivision from Modern Construction for the property located at 3701 p. 65
Buchanan Street NE.
MOTION: Move to waive the reading of Resolution No. 2014 -44, there being ample copies
available to the public.
MOTION: That the Planning and Zoning Commission recommends that the City Council
approve the Minor Subdivision of the property located at 3701 Buchanan street NE. subject to
certain conditions.
MOTION: Move to grant a waiver to Code Section 9.109(C)- minimum lot width requirement of
60 feet.
9. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
B. Bid Considerations
C. New Business and Reports
10. ADMINISTRATIVE REPORTS
Report of the City Manager
Report of the City Attorney
11. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular
agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to
speak shall state his /her name and address for the record.
12. ADJOURNMENT
L
Walt Fehst, City a ager
WF /ksb
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
TUESDAY MAY 27, 2014
THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON
TUESDAY MAY 27, 2014 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40'H AVENUE N.E.,
COLUMBIA HEIGHTS, MINNESOTA
1. CALL TO ORDER
The meeting was called to order by Mayor Peterson at 7:07 PM.
2. APPOINT SECRETARY
Councilmember Nawrocki indicated that he would have preferred the Council to have had a role in the
hiring of the City Clerk/Council Secretary. City Manager Fehst stated that the City Charter is clear on
the hiring practices of the City.
Motion was made by Councilmember Williams seconded by Councilmember Schmitt, to appoint
Katie Bruno as Council Secretary. Motion passed unanimously.
3. ROLL CALL
Present: Councilmembers Schmitt, Williams, Diehm, Nawrocki, Mayor Peterson
Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Kevin Hansen, Public Works
Director; Gary Gorman, Fire Chief
4. INVOCATION
Pastor Dan Thompson from Heights Church provided the invocation.
S. PLEDGE OF ALLEGIANCE - recited
6. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda.
These may be items brought to the attention of the Council under the Citizen Forum or items submitted
after the agenda preparation deadline.)
There were no changes.
7. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
None
S. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order
of business.)
Councilmember Nawrocki requested that items B, C and E be removed for discussion. City Manager
Fehst reviewed the remaining consent agenda items for the council and the public.
A. Approve Minutes of the City Council
MOTION: Move to approve the minutes of the City Council Meeting of May 12, 2014.
B. Approve Permits for the 2014 Jamboree
MOTION: Move to authorize staff to close Huset Parkway for the time period from Tuesday
afternoon, June 24 through Sunday, June 29, 2014.
MOTION: Move to authorize the Police Department to issue a parade permit for the Jamboree
Parade to be held on Friday, June 27, 2014 beginning at 6:00 p.m. for the following streets: Central
Avenue from 45th Avenue to 40th Avenue, west on 40th Avenue to 5th Street and 5th Street to Mill
Street.
MOTION: Move to authorize fireworks at dusk on Saturday, June 28, 2014 and to waive the Fire
Department fireworks display permit fee.
C. Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for May
27, 2014 as presented.
D. Payment of Bills
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has
received the list of claims paid covering check number 152277 through 152461 in the amount of
$611,309.07.
Motion by Councilmember Diehm, seconded by Councilmember Williams, to approve the above
items on the Consent Agenda. Motion passed unanimously.
The following items that were removed from the consent agenda were then discussed:
A. Acceptance of Final Plans and Authorization to Seek Bids for Jackson Pond Improvements Project
1308.
Kevin Hansen, Public Works Director explained that the engineers estimated project cost is
$935,000, of that $795,000 will be from a grant through the MWMO (Mississippi Water
Management Organization.) The remainder of the funding will come from the Storm Sewer
Fund. Councilmember Nawrocki inquired if there will be any costs assessed, Director Hansen
confirmed there will no assessments or other costs.
Motion by Councilmember Diehm, seconded by Councilmember Williams to approve Plans and
Specifications and order Advertisement for Bids for 2014 Jackson Pond Reconstruction, City
Project Number 1308. Motion passed unanimously.
B. Authorization to Seek Bids for 2014 Sanitary Sewer Pipe Lining Project
Kevin Hansen, Public Works Director gave an overview of the project, indicating that eight areas;
approximately 4,000 feet of sewers will be lined. Hansen indicated that disruptions to residents
should be minimal. The project should be completed by the end August.
Motion by Councilmember Diehm, seconded by Councilmember Williams to authorize staff to seek
bids for the 2014 Sanitary Sewer Pipe Lining Project for the pipe segments identified herein.
Motion passed unanimously.
C. Approval of the attached list of rental housing licenses
Councilmember Nawrocki expressed concern with the property located at 344 40`h , as there was a
recent issue regarding their tobacco license. City Manager Fehst clarified that tonight's item is to
issue a rental license; separate from a tobacco license. Councilmember Diehm confirmed the
property is listed as residential with the County.
Motion by Councilmember Diehm, seconded by Councilmember Schmitt to approve the items listed
for rental housing license applications for May 27, 2014 in that they have met the requirements of
the Property Maintenance Code. Motion passed unanimously.
9. PUBLIC HEARINGS
A. Adopt Resolutions 2014 -34, 1200 Circle Terrace Blvd N E 2014 -35 4344 2nd Street N E and
2014 -36, 4243 Van Buren Street N.E. being Resolutions of the City Council of the City of
Columbia Heights approving rental license revocation for failure to meet the requirements of the
Property Maintenance Codes.
Fire Chief Gary Gorman gave on overview of the following three properties for consideration of
revocation; 1200 Circle Terrace (various exterior violations), 4344 2n St (failure to submit renewal
application and fees) and 4243 Van Buren Street (failure to submit renewal application and fees.)
Motion by Councilmember Williams, seconded by Schmitt to close the public hearing and to waive
the reading of Resolution Numbers 2014 -34, 2014 -35, and 2014 -36 being ample copies available to
the public. Motion passed unanimously.
Motion by Councilmember Williams, seconded by Schmitt to adopt Resolution Numbers 2014 -34,
2014 -35, and 2014 -36 being Resolutions of the City Council of the City of Columbia Heights
approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A. 408(,4) of the rental
licenses listed. Motion passed unanimously.
B. Adopt Resolution 2014 -37, 4329 Main Street N E being a declaration of nuisance and
abatement of violations within the City of Columbia Heights.
Councilmember Nawrocki questioned who will be responsible for lawn mowing. Fire Chief
Gorman reported that the City will see that the grass is cut.
Motion by Councilmember Williams, seconded by Schmitt to close the public hearing and to
waive the reading of Resolution Number 2014 -37, there being ample copies available to the
public. Motion passed unanimously.
Motion by Councilmember Williams, seconded by Schmitt to adopt Resolution Number 2014 -37,
being a resolution of the City Council of the City of Columbia Heights declaring the property listed
a nuisance and approving the abatement of violations from the property pursuant to City Code
section 8.206 Motion passed unanimously.
10. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
1. Adopt Resolution 2014 -33 adopting a property maintenance reinspection fee
Fire Chief Gary Gorman explained that many property owners are not getting their Rental License
inspections and reinspection scheduled in a timely manner. It was explained that the process is
laborious and time consuming. Staff is proposing a reinspection fee for each inspection above the
two included with their annual license fee. Chief Gorman reported that most inspections are usually
30 days after a failed inspection.
Motion by Councilmember Schmitt, seconded by Williams to close the public hearing and to
waive the reading of Resolution Number 2014 -33 there being ample copies available to the
public. Motion passed unanimously.
Motion by Councilmember Williams, seconded by Schmitt to adopt Resolution Number 2014 -33
being a Resolution establishing property maintenance inspection fees. Motion passed
unanimously.
B. Bid Considerations
1. Adopt Resolution 2014 -38, Being a Resolution Accepting Bids and Awarding a Contract for the
2014 Miscellaneous Concrete Repairs and Installations CityProject 1400
Public Works Director Hansen reported this item is for various spot curb and gutter repairs,
sidewalk repairs as well as working with residents who desire to have their driveway approach or
apron repaired. Hansen reported that one bid was received from Ron Kassa Construction, Inc.
Staff recommended approving the bid, as we have had a positive working relationship with Ron
Kassa in the past. Councilmember Nawrocki reported that last year, Kassa's price increased
substantially from the original award amount. Hansen clarified the process; indicating that the bid
is based on known issues, other issues /requests may arise over the summer. It was reported that
unit prices will remain the same.
Motion by Councilmember Diehm, seconded by Schmitt to waive the reading of Resolution 2014-
38, there being ample copies available to the public. Motion passed unanimously.
Motion by Councilmember Diehm, seconded by Schmitt to adopt Resolution 2014 -38 being a
Resolution accepting bids and awarding the 2014 Miscellaneous Concrete Repairs and
Installations, City Project No. 1400, to Ron Kassa Construction, Inc., based upon their low,
qualified, responsible bid in the amount of $34, 248.10 from Fund 415 -51300 -4000; and,
furthermore, to authorize the Mayor and City Manager to enter into a contract for the same.
Motion passed unanimously.
2. Adopt Resolution No. 2014 -39, Being a Resolution Accepting Bids and Awarding a Contract for
the 2014 Alley Rehabilitation Program.
Public Works Director Hansen reported the intent was to reconstruct three alleys, two needing
retaining walls, as well as flood mitigation. Hansen reported two bids were received, both
substantially higher than the engineers estimate. Staff recommends rejecting both bids and
authorize staff to rebid the projects later in the fall or early 2015.
Councilmember Nawrocki suggested patching the problem areas, noting there would be a
substantial costs savings. Director Hansen reported that the alleys are beyond patching, as there are
drainage and retaining walls that need to be addressed.
Motion by Councilmember Nawrocki to reject the bids, seconded by Schmitt. Motion passed
unanimously.
Motion by Schmitt, seconded by Diehm to authorize staff to seek new bids.
4 Ayes, 1 Nays - Motion Carried. (Ayes: Mayor Peterson, Councilmembers Schmitt, Williams
and Diehm. Nay: Councilmember Nawrocki.)
3. Adopt Resolution No. 2014 -40, Being a Resolution Accepting Bids and Awarding a Contract for
the 2014 State Aid Streets Overlay Program.
Public Works Director Hansen reported that 4 bids were received, the lowest was Northwest
Asphalt; approximately 15% under the engineers estimate. Councilmember Schmitt asked when the
assessment would be considered. Director Hansen reported that the assessing policy for state aid
streets would likely be discussed at a worksession later this summer. Councilmember Nawrocki
stated that he disagrees with assessing property owners on a state aid street. Councilmember
Schmitt reported that some neighboring communities do assess their residents a portion of the
construction costs. Nawrocki reported that state aid streets can have a negative impact on property
owners.
Motion by Councilmember Diehm, seconded by Schmitt to adopt Resolution 2014 -40 being a
resolution accepting bids and awarding the 2014 State Aid Streets Overlay Program, City
Project No. 1405, including Alternate 1 for unit priced private construction, and Alternate 2 for
full depth reclamation and bituminous paving, with construction on the east side of Stinson
Boulevard contingent on award by the City of New Brighton to Northwest Asphalt, Inc. of
Shakopee, Minnesota based upon their low, qualified, responsible bid in the amount of
$339,701.07 with funds to be appropriated from Fund 415 -51405 -5185; and, furthermore, to
authorize the Mayor and City Manager to enter into a contract for the same.
4 Ayes, I Nays- Motion Carried. (Ayes: Mayor Peterson, Councilmembers Schmitt, Williams
and Diehm. Nay: Councilmember Nawrocki.)
4. Accept Bids and Award a Contract for Pump Station No 2 Electrical Modifications
Public Works Director Hansen reported that this is the second part of a two phase project. It was
determined that there were significant pressure spikes when pump station 2 was operated. This
project should result in a decrease in the number of water main breaks.
Motion by Councilmember Diehm, seconded by Schmitt to award the contract for Pump Station No,
2 Electrical Modifications, City Project No. 1407, to Forest Lake Contracting of Forest Lake, MN
based upon their low, qualified responsible bid in the amount of $119,500. 00 with funds to be
appropriated from Fund 651 - 51407; and, furthermore, to authorize the Mayor and City Manager to
enter into a contract for the same. Motion passed unanimously.
5. Accept Bids and Award a Contract for 2014 Miscellaneous Utility Repairs and Installations,
Project 1411.
Public Works Director Hansen reported that these are various projects that City Staff cannot
complete due to either equipment limitations or the size and scope of the project.
Motion by Schmitt, seconded by Diehm to accept bids and award the 2014 Miscellaneous Utility
Repairs and Installations, Project 1411, to Interstate Companies of Forest Lake, Minnesota based
upon their low, qualified responsible bid in the amount of $134,315. 00 with funds to be
appropriated from Fund 651 - 51411 -5185; and, furthermore, to authorize the Mayor and City
Manager to enter into a contract for the same. Motion passed unanimously.
C. New Business and Reports
Mayor Peterson asked Director Hansen for a status update on the Mady's site. Director Hansen
reported that the site has been back filled, and concrete has been brought in. The project has been
delayed about two weeks due to the rain.
Councilmember Nawrocki asked for an update on pothole repairs. Director Hansen explained the
process for addressing the potholes, noting they are now working on the last phase; local streets.
11. ADMINISTRATIVE REPORTS
Report of the City Manager
City Manager Fehst reported that interviews were held with three consulting firms to provide branding
Ideas for the City. A recommendation to the EDA will be made at the .Tune 2 "d meeting.
Mayor Peterson asked for a status update on the library and soil borings. Director Hansen reported
that the soil borings are done, however we are waiting on the interpretation of the reports. There is a
progress meeting scheduled with our consultants for Thursday May 29th. The next steps will include
reviewing a construction cost estimate from the architect. Councilmember Nawrocki stated that he is
not in favor of spending $30,000 for re- branding of the City.
Councilmember Nawrocki reiterated that he would have liked the council to participate in the hiring of
the City Clerk/Council Secretary.
Director Hansen reported that John Murzyn will be retiring after 38 years of service, his last day will be
May 30`h. City Manager Fehst reported that Officer Gary Kolstad will be retiring on May 30th
Councilmember Nawrocki stated that he had mentioned an issue of a damaged fence at 4517 Tyler, as a
result of a falling tree. City Manager Fehst reported that the resident did submit a claim to the
League of Minnesota Cities, that claim was denied. Councilmember Nawrocki stated that he feels it is
the responsibility of the City. City Attorney Hoeft reported that generally unless the City is aware of a
known problem, they are not responsible.
Report of the City Attorney
Nothing to report.
Councilmember Nawrocki questioned when residents could petition for a referendum regarding the
library project. City Attorney Hoeft stated that would be dependent on the bonding path the City
chooses.
12. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall
state his /her name and address for the record.
Mayor Peterson reminded residents that candidate filing is open until June 3rd. Mayor Peterson
commented that the VFW Memorial Day Service was well attended, residents were encouraged to
remember our Veterans continually throughout the year, and consider donating to the Wounded
Warriors Project. Councilmember Nawrocki expressed gratitude to Mayor Peterson for his participation
in the Memorial Day event. Residents were reminded not to take ourselves too seriously; and do a
random act of kindness.
13. ADJOURNMENT
The meeting adjourned at 8:35 p.m.
Respectfully submitted,
Katie Bruno
Council Secretary
RESOLUTION NO. 2014-33
BEING A RESOLUTION ESTABLISHING PROPERTY MAITENANCE INSPECTION FEES
AS AUTHORIZED BY
CHAPTER 5A OF CITY CODE OF 2005
WHEREAS, Ordinance No. 1490, City Code of 2005, pertaining to Property Maintenance
regulations provides for the establishing of fees; and
and
WHEREAS, the City has authorized changes to property maintenance fees from time to time;
WHEREAS, the City finds there is a need to modify the property maintenance fee structure at
this time; and
THEREFORE, BE IT RESOLVED, that the property maintenance fee structure listed below
shall be adopted and effective June 1, 2014.
RENTAL LICENSING FEES
Rental property license - 1 unit
Rental property license — 2 units
Rental property — 3 units
Rental property — 4 units
Rental property license - 5 thru 10 units
Rental property license - I l thru 30 units
Rental property license — over 30 units
$150.00 per unit
$75.00 per unit
$50.00 per unit
$40.00 per unit
$50.00 per building plus $23.00 per unit
$50.00 per building plus $18.00 per unit
$50.00 per building plus $12.00 per unit
License Reinstatement after Revocation /Suspension Five times annual license fee
License Transfer Fee $25.00
Licensing Late Fee $100.00
Reinspection Fee $100.00 per inspection
ABATEMENT FEES
Immediate Abatement Administrative Fee $75.00 per abatement
Abatement Administrative Fee $200.00 per abatement
RESOLUTION 2014-34
Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code,
Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Norberto Santamaria
(Hereinafter "License Holder ").
Whereas, license holder is the legal owner of the real property located at 1200 -1202 Circle Terrace Boulevard
N.E., Columbia Heights, Minnesota,
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the
causes and reasons for the proposed Council action contained herein was given to the License Holder on May 2,
2014 of a public hearing to be held on May 27, 2014.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia
Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on September 26, 2013 inspectors for the City of Columbia Heights, inspected the property
described above and noted violations. A compliance letter listing the violations was mailed by regular
mail to the owner at the address listed on the Rental Housing License Application.
2. That on October 29, 2013 inspectors for the City of Columbia Heights performed a reinspection and
noted that violations remained uncorrected. A statement of cause was mailed via regular mail to the
owner at the address listed on the rental housing license application.
3. That on November 12, 2013 inspectors for the City of Columbia Heights performed a pre - council
reinspection and noted that violations remained uncorrected
4. That on December 16, 2013 a seasonal extension was granted.
5. That on May 1, 2014 inspectors for the City of Columbia Heights performed a reinspection and noted
that violations remained uncorrected. A statement of cause was mailed via regular mail to the owner at
the address listed on the rental housing license application.
6. That on May 14, 2014 inspectors for the City of Columbia Heights checked records for this property and
noted that the violations remained uncorrected
7. That based upon said records of the Enforcement Office, the following conditions and violations of the
City's Property Maintenance Code were found to exist, to -wit:
a. Shall repair /replace landscape edging that is falling out.
b. Shall repair /replace wood pillars in front that are rotting.
c. Shall repair large trench on North side of property.
8. That all parties, including the License Holder and any occupants or tenants, have been given the
appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III
5A.306 and 5A.303(A).
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by license number
F13069 is hereby revoked.
2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered
by the license held by License Holder.
3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of
this Order revoking the license as held by License Holder.
RESOLUTION 2014 -35
Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code,
Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Frederic Sila
(Hereinafter "License Holder ").
Whereas, license holder is the legal owner of the real property located at 4344 2nd Street N.E., Columbia
Heights, Minnesota,
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the
causes and reasons for the proposed Council action contained herein was given to the License Holder on May 6,
2014 of a public hearing to be held on May 27, 2014.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia
Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on or about March 14, 2014 inspection office staff sent a letter requesting the owner of the property
submit the rental license application for this property. The letter was mailed by regular mail to the
owner at the address listed in the property records.
2. That on May 5, 2014 inspection office staff reviewed the property file and noted that the property
remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address
10
listed in the property records.
3. That based upon said records of the Enforcement Office, the following conditions and violations of the
City's Residential Maintenance Code were found to exist, to -wit:
a. Failure to submit renewal rental license application and fees.
b. Failure to schedule an interior inspection.
4. That all parties, including the License Holder and any occupants or tenants, have been given the
appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III
5A.306 and 5A.303(A).
ORDER OF COUNCIL
The rental license belonging to the License Holder described herein and identified by license number
F 12624A is hereby revoked;
2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered
by the license held by License Holder;
All tenants shall remove themselves from the premises within 45 days from the first day of posting of
this Order revoking the license as held by License Holder.
RESOLUTION 2014 -36
Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code,
Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Patrick Brown
(Hereinafter "License Holder ").
Whereas, license holder is the legal owner of the real property located at 4243 Van Buren Street N.E., Columbia
Heights, Minnesota,
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the
causes and reasons for the proposed Council action contained herein was given to the License Holder on May 6,
2014 of a public hearing to be held on May 27, 2014.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia
Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on or about March 14, 2014 inspection office staff sent a letter requesting the owner of the property
submit the rental license application for this property. The letter was mailed by regular mail to the
owner at the address listed in the property records.
2. That on May 6, 2014 inspection office staff reviewed the property file and noted that the property
remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address
listed in the property records.
3. That based upon said records of the Enforcement Office, the following conditions and violations of the
City's Residential Maintenance Code were found to exist, to -wit:
a. Failure to submit renewal rental license application and fees.
m
4. That all parties, including the License Holder and any occupants or tenants, have been given the
appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III
5A.306 and 5A.303(A).
ORDER OF COUNCIL
The rental license belonging to the License Holder described herein and identified by license number
F12434 is hereby revoked;
2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered
by the license held by License Holder;
3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of
this Order revoking the license as held by License Holder.
RESOLUTION 2014 -37
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and
approving abatement of ordinance violations pursuant to Chapter 8, Article I1, of City Code, of the property
owned by Bart and Wendy Mady (Hereinafter "Owner of Record ").
Whereas, the owner of record is the legal owner of the real property located at 4329 Main Street N.E. Columbia
Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting
forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the
owner of record on May 8, 2014.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia
Heights, the City Council of the City of Columbia Heights Makes the following:
FINDINGS OF FACT
1. That on May 8, 2014 the Fire Department responded to a complaint at the address listed above. The
Police Department noted that the structure was open and unsecured.
2. That on May 8, 2014 the Fire Chief ordered that Advance Companies secure the vacant structure.
3. That based upon said records of the Fire Department, the following conditions and violations of City
Codes(s) were found to exist and have been abated, to wit:
A. Approve the immediate abatement of the hazardous situation located at 4329 Main Street N.E.
4. That all parties, including the owner of record and any occupants or tenants, have been given the
appropriate notice of this hearing according to the provisions of the City Code Section 8206(A) and
8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 4329 Main Street N.E. is in violation of the provisions of the Columbia
Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any
12
other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as
the case may be, have expired, or such rights have been exercised and completed.
ORDER OF COUNCIL
1. The property located at 4329 Main Street N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
RESOLUTION 2014 -38
RESOLUTION ACCEPTING BIDS AND AWARDING THE
2014 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS,
CITY PROJECT 1400
WHEREAS, pursuant to an advertisement for bids for City Project No. 1400, Miscellaneous Concrete Repairs
and Installations, bids were received, opened and tabulated according to law. The following bids were received
complying with the advertisement:
Bidder TOTAL
Ron Kassa Contruction, Inc. $34,248.10
WHEREAS, it appears that Ron Kassa Construction, Inc., 6005 250th Street E, Elko, Minnesota is the lowest
responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,
MINNESOTA:
1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Ron Kassa
Construction, Inc. in the name of the City of Columbia Heights, for the 2014 Miscellaneous Concrete
Repairs and Installations, City Project No. 1400, for a bid amount of $34,248.10 according to plans and
specifications therefore approved by the Council.
2. The City Engineer is hereby authorized and directed to retain the deposit of the successful bidder until
the contract has been signed.
3. City Project No. 1400 shall be funded with State Aid Maintenance Fund, General Fund, Park Fund,
Street Fund, Sewer and Water Fund and PIR funds.
RESOLUTION 2014 -40
RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT
FOR STATE AID STREETS OVERLAY PROGRAM, CITY PROJECT NO. 1405
WHEREAS, pursuant to an advertisement for bids for City Project No. 1405, State Aid Street Overlay
Improvements, four bids were received, opened and tabulated according to law. The following bids were
received complying with the advertisement:
13
Bidder
Base Bid
Alt. 1
Alt. 2
TOTAL
Northwest Asphalt, Inc.
$318,229.62
$4,022.50
$17,448.95
$339,701.07
Hardrives, Inc.
$330,409.13
$3,501.10
$17,327.12
$351,237.35
North Valley, Inc,
$385,840,31
$7,154.70
$11,522.34
$404,481.35
Park Construction Company
$452,006.54
$6,611.50
$16,808.05
$475,426.09
WHEREAS, it appears that Northwest Asphalt, Inc., 1451 Stagecoach Road, Shakopee, MN 55379 is the
lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,
MINNESOTA:
1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Northwest
Asphalt, Inc. in the name of the City of Columbia Heights, for the 2014 State Aid Streets Overlay Program,
City Project No. 1405 according to plans and specifications therefore approved by the Council.
2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits
made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained
until the contract has been signed.
3. City Project 1405 shall be funded with General Funds (Assessments), Sanitary Sewer, Storm and Water
Utility Construction Funds, State Aid Funds, and Funds from City of New Brighton.
14
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
MINUTES OF THE MEETING OF
MAY 5, 2014 IN CONFERENCE ROOM 1
The meeting was called to order at 6:30 pm by Chair Peterson.
Members Present: Bruce Nawrocki, Donna Schmitt, Bobby Williams, Marlaine Szurek, Gary
Peterson, Gerry Herringer, and Tami Diehm.
Staff Present: Walt Fehst, Joseph Hogeboom, and Shelley Hanson.
2. PLEDGE OF ALLEGIANCE - RECITED
3. CONSENT ITEMS
1. Approve the Minutes from April 7, 2014.
Motion byDiehm, seconded by Williams, to approve the minutes of April 7, 2014. All ayes.
MOTION PASSED.
NEW BUSINESS
4. Northeast Business Center - Request for Support of Project
Hogeboom told members that during the past year and a half, the City Council has discussed the
possibility of acquiring part or all of the Northeast Business Center property. The City ultimately has
chosen to focus on relocating the new Library to an alternate site, therefore ceasing discussions
concerning a partnership with the Northeast Business Center. The owner of the Northeast Office Center
is currently pursuing another option for the property, and is working with Schuett Companies, Inc. to
develop affordable senior - targeted housing on the upper floors of the building.
As part of its proposal, Schuett Companies is seeking to develop approximately 80 units which would
be comprised of one and two bedroom plans. To qualify, perspective residents must earn at or below
30% of average area household income. To finance this proposal, the developer is seeking funding
sources that are managed through the Minnesota Housing Finance Agency (MHFA) and the
Metropolitan Council.
To qualify for financing options, City support of the project is required. Specifically, the developer is
seeking authorization to submit funding applications, as well as for the City to create a "Community
Revitalization and Stabilization Plan" which would focus on the 40th Avenue /Central Avenue
intersection. A representative for the project will be present at the EDA meeting to discuss the specific
details about the proposal and to officially request the City's support of the project.
In addition to fundamental support of this project, the developer is requesting that the EDA consider
property tax abatement for economic development purposes. A tax abatement could be either be
permanent forgiveness or temporary deferral of property taxes, up to a certain limit. The developer has
enclosed additional information about the property tax abatement process. If the EDA selects to
consider tax abatement for this project, it should direct staff to work with Ehlers and Associates to
create a tax abatement plan.
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EDA Minutes
Page 2
May 5, 2014
Hogeboom said if the EDA chooses to endorse this project, staff recommends to formally enact a
motion that provides support of the project and directs staff to work with the developer to seek funding
opportunities and to create a Community Revitalization and Stabilization Plan for this area that would
include the Northeast Business Center site.
Questions /Comments from members:
Diehm reminded members that she would be abstaining from any discussion and any voting on this
matter since there is a potential conflict of interest as her Law Firm represents Schuett Company.
Representatives from Schuett group were present to answer questions. Becky Lander, Alisha
Witherspoon and Jim Schloemer from Kaas - Wilson Architects gave an overview of the Company's
other facilities throughout the state and some of the services they provide to seniors.
Becky said the plan for this site is to remodel the facility into 80 units, mostly 1 Bedroom which will
provide "affordable" housing for those 62 years of age and older. Residents would have to have
incomes 50% less than the established median income rate. The building would not be open to anyone
under 62, unless it is a spouse of someone over 62 years of age. She said Schuett is building these types
of facilities as it is the trend with an aging population to keep people in their homes longer by providing
services to them as they need them. They have recently constructed facilities in Thief River Falls,
Detroit Lakes, Downtown Minneapolis, and Downtown St. Paul. The units will be geared to
accessibility for the elderly.
Szurek asked if the Bank would be staying or leaving as the plans indicate they would be using 1St floor
area for another use. The representative from Schuett said the plans under consideration for tonight are
for the upper floors only. The first floor is unaffected at this point. The long term arrangement with NE
Bank will have to be negotiated. NE Bank wants less space and they need to re -work the lease terms. If
they can come to agreeable terms, Schuett would like them to stay.
Herringer asked if 1St floor, street level would have apartments also. He was told if the bank leaves,
then the activity /community space would probably be placed on the first floor. They are also
contemplating trying to get a small clinic to go into the first floor area or something else that would be
compatible to the residential use. Herringer then asked if they would be making changes to the exterior
of the building. Becky stated they would be changing out the windows for ones that are operable.
Hogeboom asked if Schuett would be increasing the parking ramp as previously discussed and was told
that they had changed their minds on this for now.
Nawrocki stated he thought that Schuett should be able to find their own financing if they wish to
pursue this project. He doesn't think the City should subsidize anymore rental housing. He also feels
that there is enough subsidized housing in the City already and that we don't need to lose more tax
revenue by allowing such a project. Nawrocki went on to say that he doesn't feel this is the best use of
the property, that it should be used as commercial space.
EDA Minutes
Page 3
May 5, 2014
Williams disagreed. He thought that if the developers have done their research and think they can fill
the building, then we should support that. He doesn't want to see the building sit empty.
Schmitt said surveys from Anoka County indicate that more affordable housing for seniors is needed
throughout the County. She also questioned what their plans were for the first floor. She suggested a
coffee shop be part of their consideration which she thought would be a nice addition for the area.
Hogeboom reminded members not to get too wrapped up in the exact plans for now as they will change
as the project progresses. He said what Schuett is seeking at this time is the City's support of the
concept which they need in order to apply for some of the funding. The issue of whether to allow tax
abatement or other help by the City can be a separate issue. There was a discussion about where
Schuett will be obtaining their financing from. The members were told that Anoka County has
committed $300,000 in HOME funds and that they are making application for MHFA funds also. They
are also hoping to obtain tax credits or a deferred loan to help bridge the gap. The issue of tax
abatement was an attempt to gain additional dollars for the project. Alisha stated that they are prepared
to move forward regardless of the City agreeing to that part.
Williams asked them if they had considered having market rate units. He felt the Board would be more
inclined to accept that as a plan. Peterson then asked if they had considered a development geared to
young professionals instead. Alisha stated that it is hard to make a market rate project work financially,
since it wouldn't qualify for all the funding subsidies that a low income project would.
Nawrocki questioned how the tax credits would be used. It was explained that the federal tax credits
can be sold to provide equity for the project. Along with the HOME funds, the MHFA funding, a
possible deferred loan, and tax abatement (if approved) would provide most of the funding for the
project to be completed. The developer fees would be taken out of these subsidized funds. Nawrocki
then asked what the tax base would be if this is approved. Because the project would be subsidized and
be considered a low income building, it would drive the value of the building down. Approximately
$200,000 a year is now derived from the building as commercial property, and after the project is
completed, the estimated tax revenue would drop to between $65,000- $80,000 /year.
Fehst said the only advantage to supporting this project is to keep the building occupied. He said the
disadvantage is that the City will give up tax revenue for this site.
Motion by Nawrocki, seconded by Herringer not to support the project as proposed. There was
additional discussion following the motion.
Schmitt asked what the vision is for that corner for those members that are against this project taking
place. Williams agreed that it is better to have the building occupied than to have it sit empty.
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EDA Minutes
Page 4
May 5, 2014
Peterson said he didn't have a particular vision at this time, but we don't always have to take the first
thing that comes along and continue to provide more low income housing. He feels we have enough
senior housing with the Crestview campus, the Assisted Living Building on Central, Heights Manor,
Parkview Villa -North and South. Do we need 80 more units, and do we want to be known as the "senior
community ". Peterson said he hears complaints all the time about how there is no place to shop locally
anymore. Part of the reason for this is because our residents have no discretionary money to spend,
therefore, merchants are not willing to locate in our City. The fact we are so "affordable" has hurt our
commercial/retail business options, and this project will not help that.
Fehst stated that it would be ideal to get a project that had higher rents or some larger business that
would locate at that sight. He went back to the proposal that Frank Dunbar had proposed for that site a
few years back, and how appealing that looks now.
Herringer questioned the cost of Schuett's proposal and then asked what the time period would be for
the tax abatement they were asking for. Alisha stated it was for 15 years. During that time, the project
wouldn't generate any taxes for the City.
Fehst summed it up and said from an Economic Development standpoint, the city shouldn't do it. It will
not benefit the City financially at all. However, if the members think it is important to keep the building
occupied, then that is a decision that needs to be made realizing the financial impact on the tax revenue.
The city has limited dollars and the board needs to decide what they want to subsidize. Fehst cautioned
members about settling for whatever we could get and to look at the bigger picture for the City's well
being.
Herringer asked what the vacancy rate is currently for the senior buildings in the City. Hogeboom
stated that Crestview's rate is at 5 %, and that this is down from a 30% vacancy rate a year ago.
Parkview Villa's rate has also improved, but is still at about 5% vacancy overall.
Hogeboom asked for clarification of the income requirements since he has heard anywhere from 30-
50% of the median income. Alisha said the funding requirements state incomes must be 50% of the
median income rate and that rents will be set at 30% of the median income. He then asked how long
those restrictions would remain in place. She responded that they would stay in place for the term of 30
years under the tax credit law, as would the age requirement of 62 plus.
Peterson said that we could give them a letter of support if they can get the financing to make this work,
but also make it clear that the city will not grant a tax abatement for this project.
Nawrocki said that according to the last report he read that out of 180 metro cities that only 3 or 4 other
cities rank lower than Columbia Heights in household income. He doesn't feel a project of this type
will help the situation.
A vote on his previous motion was called. Ayes- Nawrocki and Herringer Nays- Williams, Szurek,
Schmitt, and Peterson. Abstain -Diehm MOTIONFAILS.
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EDA Minutes
Page 5
May 5, 2014
Szurek asked if a motion could be made that gave support, but no abatement and if we could include
keeping NE Bank on site as a condition. Since there is no liability for their financing, we cannot dictate
how they fill the building, or their lease terms with their tenants —even though the members do want to
see the bank remain on site if at all possible.
Motion by Szurek, seconded by Williams, to support Schuett Companies, Inc. 's proposal, for affordable
senior housing at the Northeast Business Center site and to direct staff to create a Community
Revitalization and Stabilization Plan for the property, as well as initiate a meeting with the property
owner and Northeast Bank to discuss and encourage the Bank's long term commitment to the
community.
Ayes- Williams, Szurek, Schmitt, Peterson Nays- Nawrocki, Herringer Abstain -Diehm
MOTION PASSED.
Nawrocki asked what this means for the city's finances. Fehst said there is no immediate impact. We
did not agree to any tax abatement for the project. We only gave them preliminary support which was
required for them to apply for their financing. Potentially tax revenues in the future could be lower than
the present amount as it will be considered a subsidized building.
ADMINISTRATIVE REPORT
Hogeboom briefly reviewed the written report he had provided to the members regarding the following
matters:
1) Communications and Branding Campaign
Hogeboom stated he hadn't received any proposal to date, but that he had several calls today so he's
hopeful to get some proposals by the deadline. He has also talked to Kathy Kelly from the School
District on their campaign.
Herringer stated that Jamie Verbrugge, City Manager from Brooklyn Park spoke at the Booster's
Banquet and said that Brooklyn Park had spent about $75,000 on their campaign. He wondered if the
$30,000 we had approved would be enough. Hogeboom stated they had a much more extensive
campaign than we have in mind.
2) Huset Park/Habitat for Humanity
Staff told Habitat that we can't move forward with their plan until an issue with the property owner is
resolved. The owner is in default of their Development Agreement. Hogeboom told them to wait until
the issue is resolved, but they have drawn up new plans so he is sure they will bring the project back to
the board.
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Page 6
May 5, 2014
3) Scattered Site Housing Program Update
The model unit has sold, a couple are under construction, and two more lots have sold.
The next regular EDA meeting will be Monday, June 2, 2014 at City Hall at 6:30 pm.
The meeting was adjourned at 8:05 pm.
Respectfully submitted,
Shelley Hanson
Secretary
20
DRAFT
MINUTES OF
PLANNING AND ZONING COMMISSION
June 3, 2014
7:00 PM
The meeting was called to order at 7:00 pm by Chair Marlaine Szurek.
Commission Members present- Little, Kinney, and Szurek
Members absent: Fiorendino and Lee
Also present were Joseph Hogeboom (Community Development Director), Elizabeth Holmbeck
(Planner), Shelley Hanson (Secretary), and Gary Peterson (Council Liaison).
Motion by Kinney, seconded by Little, to approve the minutes from the meeting of May 6, 2014. All
ayes. MOTION PASSED.
PUBLIC HEARINGS
CASE NUMBER:
2014 -0603
APPLICANT:
Renaissance Fireworks
LOCATION:
4300 Central Avenue NE
REQUEST:
Interim Use Permit
Holmbeck explained that Renaissance Fireworks, Inc. has applied for an Interim Use Permit to allow
the operation of a fireworks tent at 4300 Central Avenue. The specific development standards for an
outdoor sales /display establishment are found at Section 9.107 (C)(20), and will be added as
conditions of approval for this permit. This will be the Renaissance's 10th year operating a fireworks
tent at this location in Columbia Heights.
The attached site plan illustrates the configuration and orientation of the fireworks tent to Central
Avenue. The Fire Chief has inspected the plans and will conduct a site inspection of the tent prior to
the business opening for operation.
COMPREHENSIVE PLAN
The Comprehensive Plan designates the property for commercial use, including retail sales, offices
and service businesses. The proposal is consistent with the intent of the City's Comprehensive Plan.
ZONING ORDINANCE
The zoning classification for this property located at 4300 Central Avenue is CBD, Central Business
District. Fireworks tents are allowed as Interim Uses in this zoning district.
FINDINGS OF FACT
Section 9.104 (H) of the Zoning Ordinance outlines seven findings of fact that must be met in order
for the City to grant an interim use permit. They are as follows:
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P & Z Minutes
Page 2
June 3, 2014
1. The use is one of the interim uses listed for the zoning district in which the property is located, or
is a substantially similar use, as determined by the Zoning Administrator.
Fireworks tents are an Interim Use in the CBD, Central Business District, and are considered
retail sales, which are permitted.
2. The use is in harmony with the general purpose and intent of the Comprehensive Plan.
The Comprehensive Plan designates the property for commercial use, including retail sales,
offices and service businesses. The proposal is consistent with the intent of the City's
Comprehensive Plan.
3. The use will not impose hazards or disturbing influences on neighboring properties.
The proposed temporary use should not have any detrimental impact on neighboring
properties because of its proximity to Central Avenue and because it is shielded from adjacent
residential uses.
4. The use will not substantially diminish the use of property in the immediate vicinity.
The fireworks tent as proposed will have no impact on the use of adjacent properties.
5. The use will be designed, constructed, operated and maintained in a manner that is compatible
with the appearance of the existing or intended character of the surrounding area.
The fire department will conduct an on -site survey prior to the business opening. All state
requirements regarding fireworks sales will be complied with before the fire department will
allow the operation of the business.
6. Adequate measures have been or will be taken to minimize traffic congestion on the public streets
and to provide for appropriate on -site circulation of traffic.
The traffic generated by the fireworks tent will not significantly increase the traffic on the
public streets, and the site is large enough to handle additional interior traffic.
7. The use will not cause a negative cumulative effect on other uses in the immediate vicinity.
As indicated by prior descriptions, the fireworks tent should not have a negative impact on other
uses in the immediate vicinity, which are all zoned commercial.
Staff recommends that the Planning Commission approve the Interim Use Permit for a fireworks tent
subject to conditions of approval outlined below.
Questions from Members:
Kinney questioned where the tent would be placed on the site. Holmbeck indicated that it would be
toward the middle of the site behind the drive isle.
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P & Z Minutes
Page 3
June 3, 2014
Public Hearing Opened.
No one was present to speak on this matter.
Public Hearing Closed.
Motion by Kinney, seconded by Little, to waive the reading of Resolution No. 2014 -PZ01, there being
ample copies available to the public. All ayes. MOTIONPASSED.
Motion by Kinney, seconded by Little, to adopt Resolution No. 2014 -PZ01, being a Resolution
approving an Interim Use Permit for a fireworks tent at 4300 Central Avenue NE, from June 13 to
July 10, 2014 subject to certain conditions of approval that have been found to be necessary to
protect the public interest and ensure compliance with the provisions of the Zoning and Development
Ordinance, including:
1. The fireworks tent, display area, access aisles, and surrounding area shall be reviewed by the
Community Development Department and the Fire Department.
a. The Fire Department must inspect the above mentioned areas before any sales can
take place and a fireworks sales fee must be paid to the Fire Department
2. The sale of fireworks shall meet all requirements of Chapter 24 of the Fire Code and NFPA
Chapter 1124.
3. Fireworks tents located within the public right -of -way are prohibited.
4. All goods shall be displayed on a designated impervious surface area.
S. All goods shall be displayed in an orderly fashion, with access aisles provided as needed.
6 Music or amplified sounds shall not be audible from adjacent residential properties.
7. The fireworks tent shall not reduce the amount of off - street parking provided one -site below
the level required for the principal use.
8. Signage shall be limited to two (2) professionally made signs, with a combined square footage
not exceeding thirty -two (32) square feet.
All ayes. MOTIONPASSED.
RESOLUTION NO.2014 -PZ01
RESOLUTION APPROVING AN INTERIM USE PERMIT FOR A FIREWORKS TENT AT 4300
CENTRAL AVENUE NE. COLUMBIA HEIGHTS
WHEREAS, a proposal (Case #2014 -0603) has been submitted by Renaissance Fireworks to the Planning and
Zoning Commission requesting an Interim Use Pen-nit approval from the City of Columbia Heights at the
following site:
ADDRESS: 4300 Central Avenue
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING PERMIT: Interim Use Permit for temporary outdoor
fireworks sales from June 13 to July 10, 2014.
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P & Z Minutes
Page 4
June 3, 2014
WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on June
9, 2014;
WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the
City staff regarding the effect of the proposed site plan upon the health, safety, and welfare of the community
and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values,
light, air, danger of fire, and risk to public safety in the surrounding areas; and
NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission of the City of
Columbia Heights after reviewing the proposal, that the Planning and Zoning Commission accepts and adopts
the following findings:
1. The use is one of the interim uses listed for the zoning district in which the property is located, or
is a substantially similar use, as determined by the Zoning Administrator.
2. The use is in harmony with the general purpose and intent of the Comprehensive Plan.
3. The use will not impose hazards or disturbing influences on neighboring properties.
4. The use will not substantially diminish the use ofproperty in the immediate vicinity.
5. The use will be designed, constructed, operated and maintained in a manner that is compatible
with the appearance of the existing or intended character of the surrounding area.
6. Adequate measures have been or will be taken to minimize traffic congestion on the public streets
and to provide for appropriate on -site circulation of traffic.
7. The use will not cause a negative cumulative effect, when considered in conjunction with the
cumulative effect of other uses in the immediate vicinity.
FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall
become part of this permit and approval; and in granting this permit the city and the applicant agree that this
permit shall become null and void if the project has not been completed within one (1) calendar year after the
approval date, subject to petition for renewal of the permit.
CONDITIONS ATTACHED:
The Planning Commission approves the Interim Use Permit for a fireworks tent at 4005 Central Avenue
NE, from June 13 to July 10, 2014 subject to certain conditions of approval that have been found to be
necessary to protect the public interest and ensure compliance with the provisions of the Zoning and
Development Ordinance, including:
1. The fireworks tent, display area, access aisles, and surrounding area shall be reviewed by the
Community Development Department and the Fire Department.
a. The Fire Department must inspect the above mentioned areas before any sales can take place
and a fireworks sales fee must be paid to the Fire Department
2. The sale of fireworks shall meet all requirements of Chapter 24 of the Fire Code and NFPA
Chapter 1124.
3. Fireworks tents located within the public right -of -way are prohibited.
4. All goods shall be displayed on a designated impervious surface area.
5. All goods shall be displayed in an orderly fashion, with access aisles provided as needed.
6. Music or amplified sounds shall not be audible from adjacent residential properties.
7. The fireworks tent shall not reduce the amount of off - street parking provided one -site below the
level required for the principal use.
8. Signage shall be limited to two (2) professionally made signs, with a combined square footage not
exceeding thirty -two (32) square feet.
Passed this 36 day of June 2014,
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Page 5
June 3, 2014
Offered by: Kinney
Seconded by: Little
Roll Call: all ayes.
Attest:
Shelley Hanson
Secretary
Marlaine Szurek
Chair
Approval is contingent upon execution and return of this document to the City Planning Office.
I have read and agree to the conditions of this resolution as outlined above.
Date
CASE NUMBER:
2014 -0604
APPLICANT:
Renaissance Fireworks
LOCATION:
4005 Central Avenue
REQUEST:
Interim Use Permit for Seasonal Sales
Renaissance Fireworks, Inc. has also applied for an Interim Use Permit to allow the operation of a
fireworks tent at 4005 Central Avenue. The specific development standards for an outdoor
sales /display establishment are found at Section 9.107 (C)(20), and will be added as conditions of
approval for this permit. This will be the Renaissance's 10th year operating a fireworks tent at this
location in Columbia Heights.
The attached site plan illustrates the configuration and orientation of the fireworks tent to Central
Avenue. The Fire Chief has inspected the plans and will conduct a site inspection of the tent prior to
the business opening for operation.
COMPREHENSIVE PLAN
The Comprehensive Plan designates the property for commercial use, including retail sales, offices
and service businesses. The proposal is consistent with the intent of the City's Comprehensive Plan.
ZONING ORDINANCE
The zoning classification for this property located at 4005 Central Avenue is CBD, Central Business
District. Fireworks tents are allowed as Interim Uses in this zoning district.
FINDINGS OF FACT
Section 9.104 (H) of the Zoning Ordinance outlines seven findings of fact that must be met in order
for the City to grant an interim use permit. They are as follows:
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P & Z Minutes
Page 6
June 3, 2014
The use is one of the interim uses listed for the zoning district in which the property is
located, or is a substantially similar use, as determined by the Zoning Administrator.
Fireworks tents are an Interim Use in the CBD, Central Business District, and are considered
retail sales, which are permitted.
2. The use is in harmony with the general purpose and intent of the Comprehensive Plan.
The Comprehensive Plan designates the property for commercial use, including retail sales,
offices and service businesses. The proposal is consistent with the intent of the City's
Comprehensive Plan.
3. The use will not impose hazards or disturbing influences on neighboring properties.
The proposed temporary use should not have any detrimental impact on neighboring
properties because of its proximity to Central Avenue and because it is shielded from adjacent
residential uses.
4. The use will not substantially diminish the use of property in the immediate vicinity.
The fireworks tent as proposed will have no impact on the use of adjacent properties.
5. The use will be designed, constructed, operated and maintained in a manner that is compatible
with the appearance of the existing or intended character of the surrounding area.
The fire department will conduct an on -site survey prior to the business opening. All state
requirements regarding fireworks sales will be complied with before the fire department will
allow the operation of the business.
6. Adequate measures have been or will be taken to minimize traffic congestion on the public streets
and to provide for appropriate on -site circulation of traffic.
The traffic generated by the fireworks tent will not significantly increase the traffic on the
public streets, and the site is large enough to handle additional interior traffic.
7. The use will not cause a negative cumulative effect on other uses in the immediate vicinity.
As indicated by prior descriptions, the fireworks tent should not have a negative impact on other
uses in the immediate vicinity, which are all zoned commercial.
Staff recommends that the Planning Commission approve the Interim Use Permit for a fireworks tent
subject to conditions of approval outlined below.
Questions /comments from members:
There were no questions on this matter.
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Page 7
June 3, 2014
Public Hearing Opened.
No one was present to speak on this matter.
Public Hearing Closed.
Motion by Little, seconded by Kinney, to waive the reading of Resolution No. 2014 -PZ02, there being
ample copies available to the public. All ayes. MOTIONPASSED.
Motion by Little, seconded by Kinney, to adopt Resolution No. 2014 -PZ02, being a Resolution
approving an Interim Use Permit for a fireworks tent at 4005 Central Avenue NE, from June 13 to
July 10, 2014 subject to certain conditions of approval that have been found to be necessary to
protect the public interest and ensure compliance with the provisions of the Zoning and Development
Ordinance, including:
1. The fireworks tent, display area, access aisles, and surrounding area shall be reviewed by
the Community Development Department and the Fire Department.
b. The Fire Department must inspect the above mentioned areas before any sales can
take place and a fireworks sales fee must be paid to the Fire Department
2. The sale of fireworks shall meet all requirements of Chapter 24 of the Fire Code and
NFPA Chapter 1124.
3. Fireworks tents located within the public right -of -way are prohibited.
4. All goods shall be displayed on a designated impervious surface area.
5. All goods shall be displayed in an orderly fashion, with access aisles provided as needed.
6. Music or amplified sounds shall not be audible from adjacent residential properties.
7. The fireworks tent shall not reduce the amount of off - street parking provided one -site
below the level required for the principal use.
8. Signage shall be limited to two (2) professionally made signs, with a combined square
footage not exceeding thirty -two (32) square feet.
All ayes.. MOTION PASSED.
RESOLUTION NO. 2014 -PZ02
RESOLUTION APPROVING AN INTERIM USE PERMIT FOR A FIREWORKS TENT AT 4005
CENTRAL AVENUE NE. COLUMBIA HEIGHTS
WHEREAS, a proposal (Case #2014 -0604) has been submitted by Renaissance Fireworks to the Planning and
Zoning Commission requesting an Interim Use Permit approval from the City of Columbia Heights at the
following site:
ADDRESS: 4005 Central Avenue
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING PERMIT: Interim Use Permit for temporary outdoor
fireworks sales from June 13 to July 10, 2014.
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June 3, 2014
WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on June
3, 2014;
WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the
City staff regarding the effect of the proposed site plan upon the health, safety, and welfare of the community
and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values,
light, air, danger of fire, and risk to public safety in the surrounding areas; and
NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission of the City of
Columbia Heights after reviewing the proposal, that the Planning and Zoning Commission accepts and adopts
the following findings:
1. The use is one of the interim uses listed for the zoning district in which the property is located,
or is a substantially similar use, as determined by the Zoning Administrator.
2. The use is in harmony with the general purpose and intent of the Comprehensive Plan.
3. The use will not impose hazards or disturbing influences on neighboring properties.
4. The use will not substantially diminish the use ofproperty in the immediate vicinity.
S. The use will be designed, constructed, operated and maintained in a manner that is
compatible with the appearance of the existing or intended character of the surrounding area.
6. Adequate measures have been or will be taken to minimize traffic congestion on the public
streets and to provide for appropriate on -site circulation of traffic.
7. The use will not cause a negative cumulative effect, when considered in conjunction with the
cumulative effect of other uses in the immediate vicinity.
FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall
become part of this permit and approval; and in granting this permit the city and the applicant agree that this
permit shall become null and void if the project has not been completed within one (1) calendar year after the
approval date, subject to petition for renewal of the permit.
CONDITIONS ATTACHED:
The Planning Commission approves the Interim Use Permit for a fireworks tent at 4005 Central Avenue
NE, from June 13 to July 10, 2014 subject to certain conditions of approval that have been found to be
necessary to protect the public interest and ensure compliance with the provisions of the Zoning and
Development Ordinance, including:
1. The fireworks tent, display area, access aisles, and surrounding area shall be reviewed by the
Community Development Department and the Fire Department.
a) The Fire Department must inspect the above mentioned areas before any sales can take place
and a fireworks sales fee must be paid to the Fire Department
2. The sale of fireworks shall meet all requirements of Chapter 24 of the Fire Code and NFPA
Chapter 1124.
3. Fireworks tents located within the public right -of -way are prohibited.
4. All goods shall be displayed on a designated impervious surface area.
5. All goods shall be displayed in an orderly fashion, with access aisles provided as needed.
6. Music or amplified sounds shall not be audible from adjacent residential properties.
7. The fireworks tent shall not reduce the amount of off - street parking provided one -site below the
level required for the principal use.
8. Signage shall be limited to two (2) professionally made signs, with a combined square footage not
exceeding thirty -two (32) square feet.
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Passed this 3rd
day of June 2014,
Offered by:
Little
Seconded by:
Kinney
Roll Call:
All ayes
Attest:
Shelley Hanson
Secretary
Marlaine Szurek
Chair
Approval is contingent upon execution and return of this document to the City Planning Office.
I have read and agree to the conditions of this resolution as outlined above.
Date
CASE NUMBER: 2014 -0605
APPLICANT: Jesse Hartung, Modern Construction
LOCATION: 3701 Buchanan Street NE.
REQUEST: Minor Subdivision
Holmbeck stated at this time, the applicant has requested a minor subdivision per Code Section 9.104
(K), for the property located at 3701 Buchanan Street NE. The applicant wishes to split the existing
vacant lot into two single family residential lots. The Minor Subdivision would allow the current
unused lot to become financially viable and open for the development of two single family homes.
The applicant is also requesting a waiver to the minimum lot width requirement of 60 feet. The
proposed lot split would result in two lots with a width of 54 feet. The lot split is proposed on
Buchanan rather than 37a' Avenue to avoid adding two access points onto 37a' Avenue, which is a
heavily traveled thoroughfare and a Municipal State Aid street.
COMPREHENSIVE PLAN
The Comprehensive Plan designates this area for low density residential, which is proposed for this
site.
ZONING ORDINANCE
The property is located in the R -2A, one and two family residential zoning district, as are the
properties to the west, and east. The property to the north is located in the R -2B, built as duplexes
zoning district. The properties to the south are located in Minneapolis, Minnesota.
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June 3, 2014
DESIGN GUIDELINES
The subject property is not located within the Design Guideline Overlay District, and is not governed
by the "Central Business District" standards within the Design Guidelines.
FINDINGS OF FACT (Minor Subdivision /Lot Split)
Section 9.104 (K) (6) of the Zoning Ordinance outlines eight conditions that must be met in order for
the City to grant a minor subdivision. They are as follows:
(a) The proposed subdivision of land will not result in more than three lots.
The proposed subdivision will result in the creation of two parcels.
(b) The proposed subdivision of land does not involve the vacation of existing easements.
No existing easements will be vacated as a result of the proposed minor subdivision.
(c) All lots to be created by the proposed subdivision conform to lot area and width
requirements established for the zoning district in which the property is located.
The proposed new lots would conform to the lot area requirement, however would not
meet the lot width requirement established for the zoning district.
(d) The proposed subdivision does not require the dedication of public rights -of -way for the
purpose of gaining access to the property.
This is correct.
(e) The property has not previously been divided through the minor subdivision provisions of
this article.
This property has not been previously subdivided through the minor subdivision process.
(f) The proposed subdivision does not hinder the conveyance of land.
This is correct
(g) The proposed subdivision does not hinder the making of assessments or the keeping of
records related to assessments.
This is correct.
(h) The proposed subdivision meets all of the design standards specified in Section 9.115.
This is correct.
Staff recommends the Planning and Zoning Commission approve the proposed Minor Subdivision
from Modern Construction for the property located at 3701 Buchanan Street NE. subject to
conditions of approval outlined below in the motion.
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Questions from members:
Kinney asked if there is an alley behind the property. Hogeboom told her there is not an alley
adjacent to this property. The properties would exit onto Buchanan Street. Hogeboom explained that
a variance wouldn't be necessary if the lots were split the other way and exited onto 37th Avenue,
however staff (including Public Works) recommends that access be off Buchanan Street as 37th
Avenue is such a busy street and it would create a hazardous traffic environment.
The members agreed this is the preferred way to split the lot.
Public Hearing Opened.
Willard Thorp owns the property to the east. He wanted to know what the dimensions of the new lots
would be. He was told the lots would be 54 feet wide and 135 feet deep.
Members asked Jesse Hartung if he had a specific house plan in mind yet. He stated he hadn't
decided for sure, but he is considering either a 2 story design or split entry design that will fit well
with the neighboring properties.
Kinney asked if there would be any changes along 37th Avenue. Hartung said there isn't a sidewalk
along 37th Avenue on this side of the street, so new owners could possibly install a fence or
landscaping along the property if they so choose.
Public Hearing Closed.
Motion by Kinney, seconded by Little, to waive the reading of Resolution No. 2014 -44, there being
ample copies available to thepublic. All ayes. MOTIONPASSED.
Motion by Kinney, seconded by Little, that the Planning and Zoning Commission recommends the
City Council approve the Minor Subdivision of the property located at 3701 Buchanan street NE.
subject to certain conditions of approval that have been found to be necessary to protect the public
interest and ensure compliance with the provisions of the Zoning and Development Ordinance,
including:
1. All required state and local codes, permits, licenses and inspections will be met and in full
compliance.
2. The applicant shall provide required utility and drainage easements for all newly created lots
and shall be responsible for the cost of filing and recording written easements with the Anoka
County Recorder's Office.
3. The applicant shall pay parkland dedication fees for each lot created beyond the original
number of lots existing prior to subdivision, except when such fees have been applied to the
property as part of a previous subdivision.
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4. County Recorder's Office. The approved minor subdivision shall become invalid if the
subdivision is not filed with the Anoka County Recorder's Office within one (1) year of the
date of City Council action.
All ayes. MOTIONPASSED.
Motion by Kinney, seconded by Little, to grant a waiver to Code Section 9.109(C)- minimum lot width
requirement of 60 feet. All Ayes. MOTIONPASSED.
The following Resolution will go to the City Council at the June 9th meeting.
RESOLUTION NO. 2014-44
RESOLUTION APPROVING A MINOR SUBDIVISION FOR 3701 BUCHANAN STREET NE.
COLUMBIA HEIGHTS
WHEREAS, a proposal (Case #2014 -0605) has been submitted by Modern Construction to the City Council
requesting Minor Subdivision approval from the City of Columbia Heights at the following site:
ADDRESS: 3701 Buchanan Street NE.
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING: A Minor Subdivision for 3701 Buchanan Street NE.
WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on June
3, 2014;
WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the
City staff regarding the effect of the proposed Minor Subdivision upon the health, safety, and welfare of the
community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic,
property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and
NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission of the City of
Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following
findings:
1. The proposed subdivision of land will not result in more than three lots.
2. The proposed subdivision of land does not involve the vacation of existing easements.
3. All lots to be created by the proposed subdivision conform to lot area and width requirements
established for the zoning district in which the property is located.
4. The proposed subdivision does not require the dedication of public rights -of -way for the purpose of
gaining access to the property.
5. The property has not previously been divided through the minor subdivision provisions of this article.
6. The proposed subdivision does not hinder the conveyance of land.
7. The proposed subdivision does not hinder the making of assessments or the keeping of records related
to assessments.
8. The proposed subdivision meets all of the design standards specified in Section 9.115.
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June 3, 2014
FURTHER, BE IT RESOLVED that the attached conditions, survey, and other information shall
become part of this Minor Subdivision and approval; and in granting this Minor Subdivision the city and the
applicant agree that this Minor Subdivision shall become null and void if the subdivision has not been filed
with the Anoka County Recorder's Office within one (1) calendar year after the approval date.
CONDITIONS ATTACHED:
The Planning Commission approves the Minor Subdivision for 3701 Buchanan Street NE. subject to certain
conditions of approval that have been found to be necessary to protect the public interest and ensure
compliance with the provisions of the Zoning and Development Ordinance, including:
1. All required state and local codes, pen-nits, licenses and inspections will be met and in full
compliance.
2. The applicant shall provide required utility and drainage easements for all newly created lots and
shall be responsible for the cost of fling and recording written easements with the Anoka County
Recorder's Office.
3. The applicant shall pay parkland dedication fees for each lot created beyond the original number
of lots existing prior to subdivision, except when such fees have been applied to the property as
part of a previous subdivision.
4. The applicant shall be responsible for filing the approved subdivision survey with the Anoka
County Recorder's Office. The approved minor subdivision shall become invalid if the
subdivision is not filed with the Anoka County Recorder's Office within one (1) year of the date
of City Council action.
CASE NUMBER: 2014 -0606
APPLICANT: David Siwek
2536 Marshall St.
Minneapolis, MN 55418
DEVELOPMENT: Jeff s Bobby and Steve's Auto World
LOCATION: 3827 Central Avenue NE.
REQUEST: Site Plan Approval for Auto Sales Building
Hogeboom explained that David Siwek, representing Jeff's Bobby and Steve's Auto World, is
requesting to construct an automotive sales building at 3827 Central Ave. NE. ( "Subject Property "),
adjacent to the existing Auto World facility. The approximately 949 square -foot building requires
Site Plan approval as well as a Conditional Use Permit. Because both items require separate actions,
this report will specifically address the request for Site Plan approval. According to Anoka County
records, the Subject Property was acquired by the current landowner in August of 1999.
ZONING ORDINANCE
The Subject Property is located in the Central Business (CB) Zoning District. Minor automobile
repair, as well as sales and display, are permitted in the CB Zoning District with a Conditional Use
Permit. The proposed automotive building is consistent with the Zoning Ordinance, assuming that a
Conditional Use Permit is granted.
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The properties to the north, south and west of the Subject Property are also located in the CB Zoning
District. The properties to the east are located in the R2 -B and the R -3 Residential Zoning Districts.
COMPREHENSIVE PLAN
The Comprehensive Plan guides this area as Commercial. Constructing a new automotive sales and
service building is consistent with the City's Comprehensive Plan.
DESIGN GUIDELINES
The subject property is located within the Design Guideline Overlay District, and is governed by the
"Central Business District" standards within the Design Guidelines. The intent of the Design
Guidelines is to make the City more aesthetically appealing, by requiring a set of minimum standards
for new construction along Central Avenue and 40 Avenue. The minimum standards were created
by a task force of City Officials, business owners and residents, and adopted into the City Code by
the City Council.
The following standards are specific design requirements for the Central Business District:
1. Building Placement
Buildings in the Central Business District are to have well defined front facades with a
primary entrance that faces the street. The proposal achieves this requirement by creating a
prominent front fagade along Central Ave.
Buildings in the Central Business District are also required to be closer to the front property
line than at least 75% of the adjacent properties. In this case, the proposed building is
approximately 20 feet from the east property line, which is closer than adjacent buildings.
2. Primary Facades and Roof
Buildings in the Central Business District should have a well - defined base, middle and top on
the front facing fagade. This can be achieved by change in building materials, window size,
etc. Although the proposed building is only one floor, the building is broken up by two
different colored siding materials, as well as prominent windows and doors which face
Central Avenue.
Roofs in the Central Business District are to be flat, and articulated with detailed cornices or
parapets. The proposed building has a pitched roof; however, the front - facing fagade is
designed in a way lends the appearance of a flat roof from the east - facing (front) fagade. Staff
recommends that the applicant enhance landscaping by adding trees on the north and south
side of the building to help breakup the appearance of the roofline.
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June 3, 2014
3. Building Width and Fagade Articulation
If a building in the Central Business District exceeds 40 feet in width, it must be articulated
into smaller increments. The proposed building achieves this requirement by interchanging
building material types, and by the use of windows and doors.
4. Building Height
All buildings in the Central Business District must have a minimum cornice height of 22 feet.
The cornice height of the proposed building is 22.333 feet, thereby achieving this
requirement.
5. Window and Door Openings
In the Central Business District, window and door openings must comprise at least 30 percent
of the area of the ground floor of the primary street fagade. Approximately 50 percent of the
proposed building's front facing fagade is comprised of windows and doors, thereby
achieving this requirement.
6. Building Materials and Colors
The building facade consists of stone - coated steel. While prefabricated steel and sheet metal
panels are discouraged in the Central Business District, this building would have the
appearance of stucco because of the stone that coats the steel product.
Buildings in the Central Business District are encouraged to have facades with neutral or
muted colors. In this case, the proposed building would be sided with earth tone - colored
materials, thereby achieving this requirement.
Signage will be addressed when the applicant applies for a Sign Permit. Signage must be consistent
with Design Guidelines and with City Code.
SITE PLAN
1. Parking
City Code requires 16 parking spaces for this proposed use. The applicant is proposing 27
parking spaces.
2. Access
Site access will be provided off of Central Avenue to the west and the alleyway to the east.
The Minnesota Department of Transportation (MnDOT) has granted access off of Central
Avenue (State Highway 65).
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FINDINGS OF FACT
Section 9.104 (N) of the Zoning Ordinance outlines four findings of fact that must be met in order for
the City to approve a site plan. They are as follows:
a. The site plan conforms to all applicable requirements of this article.
The site plan is generally consistent with Design Guidelines for the property. Staff suggests that the
applicant consider adding landscaping enhancements to the north and south sides of the property to
help break up the visual appearance of the side walls of the building.
The Zoning Code requirements, including building height, setbacks, and parking requirements, are
achieved.
b. The site plan is consistent with the applicable provisions of the city's Comprehensive Plan.
The Comprehensive Plan guides this area as Commercial. Constructing a new automotive sales
center is consistent with the intent of the Comprehensive Plan.
c. The site plan is consistent with any applicable area plan.
There is no area plan for this portion of the city.
d. The site plan minimizes any adverse impacts on property in the immediate vicinity and the
public right -of -way.
The proposed building meets all the minimum setback requirements. Therefore, the properties in the
immediate vicinity of the proposed development should not be adversely impacted.
Questions /Comments from members:
Kinney asked what parts of the Design Guidelines aren't being fully met. Hogeboom stated that the
building has a pitched roof, but that from the front it does have an appearance of being flat. The
building facade is a stone coated steel product. Its appearance meets the guidelines, but the actual
material does not. Staff has also asked for additional landscaping or trees along the north side of the
building, which the owners have agreed to.
Kinney then asked if the windows proposed are actually clear, see through windows. The contractor
stated they were. Kinney then noted that the signage colors seem to blend in with the building color
and should possibly be more contrasting in color. The contractor said that is an example only on the
renderings, not the actual colors. He said the signage would be the same as across the street so
everything matches.
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Public Hearing Opened.
Tony Watercott from 3820 Reservoir Blvd asked what kind of cars would be sold from this location.
Jeff Bahe said it would be used cars. Watercott asked if the whole lot would be filled with used cars.
Bahe responded that City Ordinance prohibits that and that the cars have to be in an enclosed
building. Hours of operation were discussed. Bahe said state law prohibits sales on Sundays, so he
anticipates operating 6 days a week from approximately 8 am to 6 pm. Watercott then asked if any
auto repair would be done in this building. Bahe told him only minor auto detailing or bumper
repair /touch up painting to make the cars look good for selling. All other auto repair would be done
in the shops on the west side of Central Ave. Watercott was also concerned about additional lighting
of this site. He said the current lighting is too bright now and doesn't want to see anymore.
Hogeboom said there are lighting standards and that will be looked at during the building permit
process. Watercott asked if there would be an intercom system adding to the noise in the area and
Bahe told him no.
Jeff Brody of 3805 Reservoir Blvd said he is in favor of the project and thinks it will be a good use of
the site and provide a buffer from traffic and noise along Central Avenue. He thinks it will be nice to
have all the buildings match and look like a small campus. He has found the business to be a
cooperative neighbor and doesn't foresee this causing any problems for the area.
Public Hearing Closed.
Motion by Little, seconded by Kinney, to waive the reading of Resolution No. 2014 -45, there being
ample copies available to the public. All ayes. MOTIONPASSED.
Motion by Little, seconded by Kinney, to adopt Resolution No. 2014 -45, being a resolution approving
a site plan, for the construction of Jeff's Bobby and Steve's Auto World located at 3827 Central Ave.
NE., subject to the following condition:
1. The applicant shall consider adding enhanced landscaping, such as canopy trees, to the
north and south sides of the property to help meet the intent of Central Business District
Design Guidelines.
2. The building and site shall be meet all requirements found in the Fire Code and the Building
Code.
3. All City Stormwater Management requirements, as well as Watershed District requirements,
shall be achieved for this property.
4. All other applicable local, state and federal requirements shall be met at all times.
All ayes. MOTIONPASSED.
The following will go to the City Council at the June 23rd meeting.
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June 3, 2014
RESOLUTION NO. 2014-45
RESOLUTION OF THE PLANNING AND ZONING COMMISSION APPROVING A SITE PLAN
FOR THE CONSTRUCTION OF A NEW RESTAURANT AT 4920 CENTRAL AVENUE WITHIN
THE CITY OF COLUMBIA HEIGHTS, MINNESOTA
WHEREAS, a proposal (Case #2014 -0606) has been submitted by MAI Construction, to the Planning and
Zoning Commission requesting a site plan approval from the City of Columbia Heights at the following site:
ADDRESS: 3827 Central Avenue NE
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING PERMIT: Site Plan approval for the
construction of a new automotive sales building.
WHEREAS, the Planning Commission has held a public hearing as required by the City Zoning Code on June
3, 2014;
WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the
City staff regarding the effect of the proposed site plan upon the health, safety, and welfare of the community
and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values,
light, air, danger of fire, and risk to public safety in the surrounding areas; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after
reviewing the proposal and the recommendation of the Planning and Zoning Commission, that the City
Council accepts and adopts the following findings:
1. The site plan conforms to all applicable requirements of this article.
2. The site plan is consistent with the applicable provisions of the city's comprehensive plan.
3. The site plan is consistent with any applicable area plan.
4. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public
right -of -way.
FURTHER, BE IT RESOLVED, that the attached conditions, snaps, and other information shall
become part of this permit and approval; and in granting this permit the city and the applicant agree that this
permit shall become null and void if the project has not been completed within one (1) calendar year after the
approval date, subject to petition for renewal of the permit.
CONDITIONS ATTACHED:
1. The applicant shall consider adding enhanced landscaping, such as canopy trees, to the north and
south sides of the property to help meet the intent of Central Business District Design Guidelines.
2. The building and site shall be meet all requirements found in the Fire Code and the Building
Code.
3. All City Stormwater Management requirements, as well as Watershed District requirements,
shall be achieved for this property.
4. All other applicable local, state and federal requirements shall be met at all times.
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June 3, 2014
CASE NUMBER:
APPLICANT:
DEVELOPMENT:
LOCATION:
REQUEST:
2014 -0607
David Siwek
2536 Marshall St.
Minneapolis, MN 55418
Jeffs Bobby and Steve's Auto World
3827 Central Avenue NE.
Conditional Use Permit
Hogeboom explained that David Siwek, representing Jeff's Bobby and Steve's Auto World, is
requesting to construct an automotive sales building at 3827 Central Ave. NE. ( "Subject Property "),
adjacent to the existing Auto World facility and that automotive uses require Conditional Use Permits
(CUP's) in the Central Business District.
This request also requires Site Plan approval. Details of this proposal were outlined in the Site Plan
approval material (Planning and Zoning Case #2014 - 0506).
FINDINGS OF FACT
Section 9.104 (H) of the Zoning Ordinance outlines nine conditions that must be met in order for the
City Council to grant a Conditional Use Permit. They are as follows:
(a) The use is one of the conditional uses listed for the zoning district in which the property is
located, or is a substantially similar use as determined by the Zoning Administrator.
Automobile sales and services are listed as a Conditional Use in the Limited Business (LB)
Zoning District.
(b) The use is in harmony with the general purpose and intent of the Comprehensive Plan.
The Comprehensive Plan designates this area for Commercial use. The proposed use is
commercial in nature.
(c) The use will not impose hazards or disturbing influences on neighboring properties.
The proposed use will not result in additional noise, odor or vibration and should not disrupt
neighboring properties.
(d) The use will not substantially diminish the use of property in the immediate vicinity.
The use ofproperty in the immediate vicinity will not be diminished by adding the proposed
use.
(e) The use will be designed, constructed, operated and maintained in a manner that is
compatible with the appearance of the existing or intended character of the surrounding
area.
The proposed building is compatible in design to surrounding businesses.
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June 3, 2014
(f) The use and property upon which the use is located are adequately served by essential
public facilities and services.
This is correct.
(g) Adequate measures have been or will be taken to minimize traffic congestion on the
public streets and to provide for appropriate on -site circulation of traffic.
The proposed use is not anticipated to create traffic issues.
(h) The use will not cause a negative cumulative effect, when considered in conjunction with
the cumulative effect of other uses is the immediate vicinity.
There is no anticipated negative cumulative effect associated with the addition of the
proposed use.
(i) The use complies with all other applicable regulations for the district in which it is
located.
This is correct.
Questions from Members:
Little said he understands that all sales at this site will be indoors. He asked if there were any
provisions in the ordinance to allow outdoor sales. Hogeboom stated it is not an allowed use in this
zoning area.
Public Hearing,_ Opened.
Lisa Watercott from 3820 Reservoir Blvd. questioned what type of minor auto repair would happen
on this site. She said they can hear the noise from the other shop now and is concerned there may be
more and that it would be closer to their home. Again, Bahe stated it would relate to detailing the
cars to get them ready for sale (shampooing, buffing, and general clean up). There wouldn't be any
air guns or other mechanical tools used in this building. Moving the cars in and out of the building
will be done during the daytime business hours. Bahe stated that any of the vehicles that the business
tows will be going to his other facility off 37th Avenue.
Watercott asked if they would be holding auctions on site and if the employee parking lot would be
screened since it is an eyesore. Bahe stated he hopes to clean up that area and re -pave the parking lot
in conjunction with the construction of this building and that he doesn't plan to hold auctions on site.
Motion by Kinney, seconded by Little, to waive the reading of Resolution No. 2014 -46, there being
ample copies available to the public. All ayes. MOTIONPASSED.
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June 3, 2014
Motion by Kinney, seconded by Little, to adopt Resolution No. 2014 -46, being a resolution
approving a Conditional Use Permit, for the property located at 3827 Central Ave. NE., subject to
the following condition:
1. The Site Plans and Building Elevations shall become part of this approval.
2. The nature of sales associated with this business shall be limited to automobiles and
automotive products.
3. The building and site shall be meet all requirements found in the Fire Code and the
Building Code.
4. All City Stormwater Management requirements, as well as Watershed District
requirements, shall be achieved for this property.
S. All other applicable local, state and federal requirements shall be met at all times.
All ayes. MOTIONPASSED.
The following Resolution will go to the City Council at the June 23rd meeting.
RESOLUTION NO. 2014-46
RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR
AUTOMOTIVE SALES AT 3827 CENTRAL AVENUE NE
WITHIN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA
WHEREAS, a proposal (Case #2014 -0606) has been submitted by City Staff to the City Council requesting a
conditional use pen-nit from the City of Columbia Heights at the following site:
ADDRESS: 3827 Central Avenue NE
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING PERMIT: A Conditional Use Permit per Code
Section 9.110 (D), to allow automotive sales to operate in the Central Business (CB) Zoning District
WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on June
3, 2014;
WHEREAS, the City Council has considered the advice and recommendations of the Planning Commission
regarding the effect of the proposed conditional use permit upon the health, safety, and welfare of the
community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic,
property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after
reviewing the proposal, that the City Council accepts and adopts the following findings of the Planning
Commission:
1. The use is one of the conditional uses listed for the zoning district in which the property is located, or
is a substantially similar use as determined by the Zoning Administrator.
2. The use is in hannony with the general purpose and intent of the Comprehensive Plan.
3. The use will not impose hazards or distributing influences on neighboring properties.
41
P & Z Minutes
Page 22
June 3, 2014
4. The use will not substantially diminish the use of property in the immediate vicinity.
5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the
appearance of the existing or intended character of the surrounding area.
6. The use and property upon which the use is located are adequately served by essential public facilities
and services
7. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and
to provide for appropriate on -site circulation of traffic.
8. The use will not cause a negative cumulative effect, when considered in conjunction with the
cumulative effect of other uses in the immediate vicinity.
9. The use complies with all other applicable regulations for the district in which it is located.
FURTHER, BE IT RESOLVED, that the attached conditions, snaps, and other information shall become part
of this permit and approval; and in granting this pen-nit the city and the applicant agree that this permit shall
become null and void if the project has not been completed within one (1) calendar year after the approval
date, subject to petition for renewal of the permit.
CONDITIONS ATTACHED:
1. The Site Plans and Building Elevations shall become part of this approval.
2. The nature of sales associated with this business shall be limited to automobiles and automotive
products.
3. The building and site shall be meet all requirements found in the Fire Code and the Building
Code.
4. All City Stonnwater Management requirements, as well as Watershed District requirements,
shall be achieved for this property.
5. All other applicable local, state and federal requirements shall be met at all times.
CASE NUMBER: 2014 -0608
APPLICANT: Ahed Hereimi, Done Right Food /Filfillah Restaurant
LOCATION: 4301 Central Avenue NE.
REQUEST: Site Plan Approval
Holmbeck told members that Ahed Hereimi, representing Done Right Food and Filfillah Restaurant
has requested Site Plan Approval for a proposal to enclose a portion of the outside walkway /sidewalk
in front of the restaurant located at 4301 Central Ave. NE. The addition would add extra seating and
additional office space for the restaurant and catering establishment.
COMPREHENSIVE PLAN
The Comprehensive Plan guides this area as Commercial. The proposed addition is consistent with
the intent of the Comprehensive Plan.
ZONING ORDINANCE
The Subject Property is located in the GB, General Business Zoning District. The properties to the
north, south, east and west of the Subject Property are also located in the General Business Zoning
District.
42
P & Z Minutes
Page 23
June 3, 2014
DESIGN GUIDELINES
The proposed addition to the existing commercial building will have no impact on the overall
character of the surrounding area.
FINDINGS OF FACT (Site Plan Approval)
Section 9.104 (N) of the Zoning Ordinance outlines four findings of fact that must be met in order for
the City to approve a site plan. They are as follows:
a. The site plan conforms to all applicable requirements of this article.
The site plan meets the requirements of the Zoning Ordinance.
b. The site plan is consistent with the applicable provisions of the city's Comprehensive Plan.
This is correct.
c. The site plan is consistent with any applicable area plan.
There is no area plan for this portion of the city.
d. The site plan minimizes any adverse impacts on property in the immediate vicinity and the
public right -of -way.
This is correct.
Questions from members:
Szurek asked if parking problems caused by these businesses has been addressed since she receives
many calls regarding residents, or their company, not being able to park in front of their homes. She
stated that one evening she personally witnessed about 50 cars parked along 43rd Avenue.
Calvin Alpaco co -owner said that he has addressed the parking issues and has made arrangements for
additional parking behind the Tobacco Store, in addition to parking behind the Laundromat site. He
said most of the cars parked along 43rd Avenue were employees of the businesses and they have been
told not to park there now.
Szurek suggested he put signs up to also inform customers not to park on the residential streets.
Hogeboom pointed out that signage requirements have been made a condition of approval.
Calvin assured members he wants to follow the rules and be a good business neighbor. He stated that
his catering business has grown as he now serves food to approximately 50 schools. He needs to
expand his space to create office area to accommodate the increased business.
Kinney said she was confused as the plan submitted didn't give any detail as to what the proposed
changes were that the Commission was supposed to approve. She noted that they need to know the
square footage of the addition, how it is being constructed, what the exterior will look like, materials
being used, etc. The other members agreed. Little stated he understands this is not a large project,
but they need more detail before they can give approval. He said all other applicants who have come
43
P & Z Minutes
Page 24
June 3, 2014
before the Commission provide this information and it is standard information that any contractor
should be familiar with.
Motion by Kinney, seconded by Little to table case #2014 -0608 Site plan Approval for 4301 Central
Avenue until more formal information is supplied. All ayes. MOTIONPASSED.
Mike Henry from 947 43rd Avenue was there to complain about the parking situation also. He said it
was so bad this winter that the snow plows couldn't even get the plows down the street. He also
doesn't appreciate the business getting deliveries and garbage picked up between the hours of 2 am
and 4 am. He offered to sell his residence to the business owners if they needed additional parking
since he no longer wants to put up with the parking and noise issues associated with being next to
them.
Calvin stated he wants to be a good business neighbor, but he admitted that he does get deliveries in
the middle of the night since they start work between 4 -5 am to make the food. He said he thinks he
has the parking issues resolved and will bring back better plans for approval.
Peterson suggested that staff speak with Police or the Traffic Commission to have signage posted
along that block that states "Residential Parking Only ". This may help solve some of those issues.
Other New Business
It was noted the next meeting would be July 1 S`
The meeting was adjourned at 8:20 pm.
Respectfully submitted,
Shelley Hanson
Secretary
44
COLUMBIA HEIGHTS PUBLIC LIBRARY APPROVED
BOARD OF TRUSTEES 6/4/2014
MINUTES
May 7, 2014
The meeting was called to order by Chair Patricia Sowada, at 6:32 p.m. Members present were:
Steve Smith, Patricia Sowada, Barbara Tantanella, Catherine Vesley and Council Representative
Tami Diehm. Also present: Library Director Renee Dougherty and Recording Secretary Stacey R.
Hendren. Not present: Nancy Hoium.
The minutes of the April 2, 2014, Board meeting were approved as mailed.
The bill list dated 4/2/14 of 2014 bills was reviewed. It was moved, seconded, and passed that the
bills be paid. Dougherty noted that the 21 s` Century grant ends in June and an application for the
next round of grants has been submitted. The focus of the next grant series will be increased focus
on and programming for teens.
The bill list dated 4/16/14 of 2014 bills was reviewed. It was moved, seconded, and passed that the
bills be paid.
The bill list dated 4/30/14 of 2014 bills was reviewed. It was moved, seconded, and passed that the
bills be paid.
The 2014 accounting dated 5/7/14 was reviewed.
Old Business:
1. Diehm notified the Board that the City Council has approved soil boring and survey work at
the 42"d and Jackson site, and approved preliminary design work for a library on a 1.6 acre
lot. The City Council approved the contract with Cindy McCleary from Leo A. Daly
Architecture for the design work.
The Board discussed the potential sites and the ramifications of negative soil boring results.
New Business:
1. Dougherty notified the Board of the receipt of a proposal from MidAmerica Business
Systems to replace the microfilm scanner. Dougherty is researching potential businesses that
may provide competing quotes. The Board discussed the reasonable proposal, the amount
budgeted, the past positive collaborations with MidAmerica Business, the quality of the
product demonstrated, and the staff time required to receive additional quotes.
Tantanella made a motion for Dougherty to accept the proposal from MidAmerica Business
Systems to replace the microfilm scanner.
Items from the Floor:
1. Board members noted the editorial in the Northeaster from May 7, 2014
2. Dougherty informed the Board that the Bike U, bike maintenance program, was well
attended.
451-5/7/14
There being no further business, the meeting was adjourned at 7:05 p.m.
Respectfully submitted,
Stacey R. Hendren
Recording Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment
or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow
individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
462-5/7/14
CITY COUNCIL LETTER
Meeting of. June 9, 2014
AGENDA SECTION:
ORIGINATING DEPT.:
CITY MANAGER
NO:
License Department
APPRO A
ITEM: License Agenda
BY: Shelley Hanson
DATE:
NO:
DATE: June 4, 2014
BY
. WA�
BACKGROUND /ANALYSIS
Attached is the business license agenda for the June 9, 2014 Council meeting. This agenda consists of
applications for contractor licenses for 2014, a Pet Shop License and Peddlers Iicenses for the Jamboree.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for June 9, 2014 as presented.
COUNCIL ACTION:
47
TO CITY COUNCIL June 9, 2014
*Signed Waiver Form Accompanied Application
CONTRACTOR'S LICENSES -2014
BLDG *Residential Htg & AC
*JW Plumbing LLC
Transform Design Solutions
*NRH Plumbing Inc
*Allways Plumbing
*Brikk Mechanical LLC
Todd Francisco Total PI
*IIi Tech Htg & AC
*Air Rite Htg & AC
*Farr PI & Htg
1815 E. 41" St, Mpls
$60
14930 Vallara Ave W, Rosemount
$60
2841 Lexington Ave N, Roseville
$60
6460 153`d Ave, Ramsey
$60
14667 Chestnut Rd, Milaca
$60
6835 160`x' St E, Hastings
$60
13767 Cottonwood St, Andover
$60
10035 Pillsbury Ave s, Bloom
$60
6935 146 °i St W, Apple Valley
$60
18015 17"' Ave N, Plymouth
$60
PET SHOP LICENSE
*Peacock Cichlid Shop 5007 -5009 University Ave NE $50
PEDDLER LICENSES
*Matt Milner Sales for Jerry and Erik Johnson 1298 52 °d Ave
For inisc. novelties during Jamboree Parade
48
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CITY COUNCIL LETTER
COUNCIL MEETING OF: JUNE 9, 2014
AGENDA SECTION: PUBLIC HEARINGS
ORIGINATING DEPT:
CITY MANAGER
NO:
FINANCE
APPROVAL
ITEM: FIRST READING OF BOND SALE
BY: JOSEPH KLOIBER
BY:
ORDINANCE NO. 1615
DATE: 06/04/2014
Background
Attached is proposed ordinance No. 1615, drafted by the City's bond counsel, Martha Ingram of Kennedy and
Graven. This ordinance provides for the sale and issuance of up to $7 million in general obligation bond
financing for the construction of a new library on one of two sites already owned by the City.
Project construction would occur in 2015. The bonds would be repaid with property taxes over 20 years
beginning in 2017. The first annual tax levy to reflect this would be collected in 2016. Additional funding
proposed for this project includes approximately $2 million of existing fund balance and /or local government
aid.
Analysis
Attached are schedules prepared by Ehlers and Associates, the City's financial advisor, that estimate the
approximate increase in annual property taxes, on a per property basis, necessary to repay the bonds at current
interest rates. These schedules also list the entire debt service that would be paid over the life of the bond issue.
Note that these estimates were prepared using the assumption that $6 million would be the amount of bond
financing used for this project.
Also attached is a tentative list prepared by city staff of City funds from which approximately $2.3 million of
fund balance could be committed for this project by the city council at a future meeting.
Recommendation
Staff recommends that the city council adopt the following motions:
MOTION: Move to waive the reading of Ordinance No. 1615, there being ample copies available to the public.
MOTION: Move to schedule June 23, 2014 at approximately 7:00 p.m. in the City Council Chambers for the
second reading of Ordinance No. 1615, being an Ordinance for the issuance and sale of General Obligation
Library Bonds, Series 2014A, in the maximum aggregate principal amount of $7,000,000.
JK:nb 1406041 COUNCIL
57
ORDINANCE NO. 1615
BEING AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF
GENERAL OBLIGATION LIBRARY BONDS, SERIES 2014A,
IN THE MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF $7,000,000
The City of Columbia Heights does ordain:
Section 1. It is hereby determined that:
(a) The City of Columbia Heights (the "City ") has proposed to construct a new public
library in the City (the "Project ").
(b) The City has determined to finance the costs of the Project, including all hard and
soft costs and bond issuance costs, through the issuance of general obligation bonds under the
Charter of the City (the "Charter ").
(c) It is necessary and expedient to the sound financial management of the affairs of the
City to issue its General Obligation Library Bonds, Series 2014A (the "Bonds "), in the maximum
aggregate principal amount of $7,000,000, pursuant to the Charter, to provide financing for the
Project.
Section 2. Ehlers & Associates, Inc. is authorized to negotiate the sale of the Bonds in the
maximum aggregate principal amount specified in Section 1(c), in accordance with terns of proposal
approved by the Finance Director of the City. Provided no petition initiating a referendum on the issuance of
the Bonds is received within thirty (30) days after publication of this ordinance, the City Council will meet on
or before September 26, 2014, or such other date specified by the City Manager in accordance with the City
Charter, to consider the sale of the Bonds and take any other appropriate action with respect to the Bonds.
Section 3. The City hereby declares its official intent to reimburse itself for the costs of the
Project fiom the proceeds of the Bonds, pursuant to Treasury Regulations, Section 1.150 -2, promulgated by
the Internal Revenue Service.
Section 4. This ordinance shall be in full force and effect from and after thirty (30) days after
its passage.
444862vi b4N1 CLI62 -50
58
First Reading: June 9, 2014
Second Reading:
Offered By:
Seconded By:
Roll Call:
Date of Passage:
Mayor Gary L. Peterson
Attest:
Katie Bruno
City Clerk/Council Secretary
444862v1 MNI CL162 -50 2
59
■ ❑ -ii
City of Columbia Heights, Minnesota
Estimated Tax Impact
April 17, 2014
BOND ISSUANCE INFORMATION
Bond Issue Amount
$6,000,000
Number of Years
20
Average Interest Rate
3.26%
Estimated Bond Rating
S &P
Estimated
AA
PROPERTY TAX INFORMATION
Actual Net Tax Capacity - Payable 2014
8,194,709
Debt Levy @ 105% - Average
431,512
Estimated Tax Capacity Rate:
Type of Property
Payable - 2014 Without Proposed Bonds
78.177%
Payable - 2014 With Proposed Bonds
83.443%
Estimated Tax Rate Increase
5.266%
Debt Issuance Services
The figures in the table are based on taxes for new bonded debt only, and do not include tax levies for other purposes. Tax increases shown above are gross
increases, not including the impact of the state Property Tax Refund ( "Circuit Breaker') program. Many owners of homestead property will qualify for a refund,
based on their income and total property taxes. This will decrease the net tax effect of the bond issue for many property owners.
Prepared by Ehlers 4/1748014
LEADERS H L E� FINANCE
TAX IMPACT ANALYSIS
Estimated
Market Value
Taxable
Net Tax
Current
Proposed
Proposed
Type of Property
Market Value
Exclusion
Market Value
Capacity
City Tax
Tax Increase"
City Tax
$
50,000
$ 20,000
$ 30,000
$
300
$ 234.53
$ 15.80
$
250.33
100,000
28,240
71,760
718
561.00
37.79
598.79
150,000
23,740
126,260
1,263
987.06
66.49
1,05155
175,000
21,490
153,510
1,535
1,200.10
80.83
1,280.93
Residential
200,000
19,240
180,760
1,808
1,413.13
95.18
1,508.31
Homestead
250,000
14,740
235,260
2,353
1,839.19
123.88
1,963.07
275,000
12,490
262,510
2,625
2,052.22
138.23
2,190.46
300,000
10,240
289,760
2,898
2,265.26
152.58
2,417.84
350,000
5,740
344,260
3,443
2,691.32
181.28
2,872.60
400,000
1,240
398,760
3,988
3,117.39
209.98
3,327.36
$
100,000
$ -
$ 100,000
$
1,043
$ 815.18
$ 54.91
$
870.09
200,000
200,000
2,259
1,766.23
118.97
1,885.20
Commercial /Industrial
300,000
300,000
3,650
2,853.14
192.18
3,045.32
400,000
400,000
5,040
3,940.05
265.39
4,205.44
500,000
500,000
6,430
5,026.96
338.60
5,365.56
1,000, 000
1,000,000
13,382
10,461.51
704.65
11,166.17
Apartments
$
200,000
$
$ 200,000
$
2,500
$ 1,954.43
$ 131.64
$
2,086.07
(4 or more units)
300,000
300,000
3,750
2,931.64
197.47
3,129.10
500,000
500,000
6,250
4,886.06
329.11
5,215.17
$
150,000
$ 23,740
$ 126,260
$
1,381
$ 1,079.86
$ 72.74
$
1,152.59
400,000
23,740
376,260
2,631
2,057.07
138.56
2,195.63
Agricultural
500,000
23,740
476,260
3,131
2,447.96
164.89
2,612.84
Homestead "
600,000
23,740
576,260
3,631
2,838.84
191.21
3,030.06
800,000
23,740
776,260
4,631
3,620.61
243.87
3,864.48
1,000,000
23,740
976,260
5,631
4,402.38
296.53
4,698.91
Agricultural
$
1,500
$ -
$ 1,500
$
15
$ 11.73
$ 0.79
$
12.52
Non - Homestead
2,000
2,000
20
15.64
1.05
16.69
(dollars per acre)
2,500
2,500
25
19.54
1.32
20.86
$
100,000
$
$ 100,000
$
1,000
$ 781.77
$ 52.66
$
834.43
Seasonal /Recreation
200,000
200,000
2,000
1,563.54
105.31
1,668.85
Residential
300,000
300,000
3,000
2,345.31
157.97
2,503.28
400,000 1
400,000 1
4,000 1
3,127.08 1
210.63 1
3,337.71
The figures in the table are based on taxes for new bonded debt only, and do not include tax levies for other purposes. Tax increases shown above are gross
increases, not including the impact of the state Property Tax Refund ( "Circuit Breaker') program. Many owners of homestead property will qualify for a refund,
based on their income and total property taxes. This will decrease the net tax effect of the bond issue for many property owners.
Prepared by Ehlers 4/1748014
LEADERS H L E� FINANCE
City of Columbia Heights, Minnesota
$6,000,000 General Obligation Bonds, Series 2014
Assumes Current Market BQ AA Rates plus 25bps
Sources & Uses
Dated 10/01/2014 1 Delivered 10/01/2014
Sources Of Funds
Par Amount of Bonds
$6,000,000.00
Total Sources
$6,000,000.00
Uses Of Funds
Total Underwriter's Discount (1.000 %)
60,000.00
Costs of Issuance
54,000.00
Deposit to Capitalized Interest (CIF) Fund
226,750.00
Deposit to Project Fund
5,659,250.00
Total Uses
Series 2014 GO Bonds - $6 1 SINGLE PURPOSE 1 4/16/2014 1 8:07 AM
40 EHLERS
LEADERS IN PUBLIC FINANCE 61
$6,000,000.00
City of Columbia Heights, Minnesota
$6,000,000 General Obligation Bonds, Series 2014
Assumes Current Market BQ AA Rates plus 25bps
Debt Service Schedule
Date Principal
Coupon
Interest
CIF
Total P +I
Net New D/S
Fiscal Total
10101/2014 -
-
-
-
-
-
-
02/01/2015 -
-
56,687.50
(56,687.50)
56,687.50
-
-
08/01/2015 -
-
85,031.25
(85,031.25)
85,031.25
-
-
02/01/2016 -
-
85,031.25
(85,031.25)
85,031.25
-
-
08;01/2016 -
-
85,031.25
-
85.03125
85,031.25
-
02/01.2017 240,000.00
1.000%
85,031.25
-
325,031.25
325,031.25
410,062.50
08/01.'2017 -
-
83,831.25
-
;3,831.25
83,831.25
-
02/01/2018 245,000.00
1.200%
83,831.25
-
328,83125
328,831.25
412,662.50
08/01/2018 -
-
82,361.25
-
82,361.25
82,361.25
-
02.01,2019 245,000.00
1._500%
82,361.25
-
327,361.25
327,361.25
409,722.50
08'01,'2019 -
-
80,523.75
-
80,523.75
80,523.75
-
02 01.2020 250,000.00
1.800%
80,523.75
-
330,523.75
330,523.'5
411,047.50
08 01.'2020 -
-
78,273.75
-
78,273.75
78,273.'5
-
02.'01/2021 255,000.00
2.050%
78,273.75
-
333,273.75
333,273.75
411,547.50
08/01.2021 -
-
75,660.00
-
75,660.00
75,660.00
-
02/01/2022 260,000.00
2.200%
75,660.00
-
335,660.00
335,660.00
411,320.00
08/01/2022 -
-
72,800.00
-
72,800.00
72,800.00
-
02/O1,'2023 265,000.00
2.300 °0
72,800.00
-
337,800.00
337,800.00
410,600.00
08/01/2023 -
-
69,752.50
-
69,752.50
69,752.50
-
02.'01/2024 270,000.00
2.500%
69,752.50
-
339,752.50
339,752.50
409,505.00
08.'01/2024 -
-
66,377.50
-
66,377.50
66,377.50
-
02/01/2025 280,000.00
2.6500N
66,377.50
-
346,377.50
346,377.50
412,755.00
08/01,2025 -
-
62,667.50
-
62,667.50
62,667.50
-
02.'01.'2026 285,000.00
2.800%
62,667.50
-
347,667.50
347,667.50
410,335.00
08/01,2026 -
-
58,677.50
-
58,677.50
58,677.50
-
02 01 2027 295,000.00
2.950%
58,677.50
-
353.677.50
353,677.50
412,355.00
08:01/2027 -
-
54,326.25
-
54,326.25
54,326.25
-
02'01/2028 305,000.00
3.050%
54,326.25
-
359,326.25
359,326.25
413,652.50
08 01/2028 -
-
49,675.00
-
49,675.00
49,675.00
-
02.01/2029 310,000.00
3.150%
49,675.00
-
359,67_5.00
_ 359,675.00
409,350.00
08.01/2029 -
-
44,792.50
-
44,792.50
44,792.50
-
02,O112030 320,000.00
3.300%
44,792.50
-
364,792.50
364,792.50
409,585.00
08.'01'2030 -
-
39,512.50
-
39,512.50
39,512.50
-
02.'01/2031 330,000.00
3.400%
39,512.50
-
369,512.50
369,512.50
409,025.00
08,01;2031 -
33,902.50
-
33,902.50
33,902.50
-
02/01/2032 345,000.00
3.500%
33,902.50
-
378,902.50
378,902.50
412,805.00
08/01;2032 -
-
27,865.00
-
27,865.00
27,865,00
-
02;01/2033 355,000.00
3.600 0,o
27,865.00
-
382,865.00
382,865.00
410,730.00
08/01/2033 -
-
21,475.00
-
21,475.00
21,475.00
-
02/01,1034 370,000.00
3.700%
21,475.00
-
391,475.00
_391,475.00
412,950.00
08;01.'2034 -
-
14,630.00
-
14,630.00
14,630.00
-
02/O1/2035 380,000.00
3.750%
14,630.00
-
394,630.00
394,630.00
409,260.00
08/01/2035 -
-
7,505.00
-
7,505.00
7,505.00
-
02/01/2036 395,000.00
3.800%
7,505.00
-
402,505.00
402,505.00
410,010.00
Total $6,000,000.00
-
$2,446,030.00
(226,750.00)
$8,446,030.00
$8,219,280.00
-
Significant Dates
Dated
10/01'2014
First Coupon Date
2/01/2015
Yield Statistics
Bond Year Dollars
$76,385.00
Average Life
_
_
12.731 Years
Average Coupon
3.2022387%
Net Interest Cost (NIC)
3.2807881%
True Interest Cost (TIC)
_
_ _
3.2565874%
Bond Yield for Arbitrage Purposes
_
_
3.1578365%
All Inclusive Cost (AIC)
3.3466454%
IRS Form 8038
Net Interest Cost
_
3.2022387%
Weighted Average Maturity
12.731 Years
Series 2014 GO Bonds - $6 1 SINGLE PURPOSE 1 4'16.2014
1 8.07 AM
EHLERS
LF.AUERS IN P11flLIC 11NANCF
62
City of Columbia Heights, Minnesota
$6,000,000 General Obligation Bonds, Series 2014
Assumes Current Market BQ AA Rates plus 25bps
Debt Service Schedule
Total $6,000,000.00 - $2,446,030.00 $8,446,030.00 (226,750.00) $8,219,280.00 $8,630,244.00
Significant Dates
Dated 10,'01 /2014
First Coupon Date 2'01.2015
Yield Statistics
Bond Year Dollars
Average Life
Average Coupon
Net Interest Cost (NIC)
True Interest Cost (TIC)
Bond Yield for Arbitrage Purposes
All Inclusive Cost (AIC)
Series 2014 GO Bonds - $6 1 SINGLE PURPOSE 1 4/16/2014 1 8:07 AM
40 EHLERS
LEADERS IN PUBLIC FINANCE
63
$76,385.00
12.731 Years
3.2022387%
3.2807881%
3.2565874%
3.1578365%
3.3466454%
105%
of
Date
Principal
Coupon
Interest
Total P +I
CIF
Net New D/S
Total
02.'012015
56,687.50
56,687.50
(56,687.50)
02/01'2016
170,062.50
170,062.50
(170,062.50)
-
-
02/01/2017
240,000.00
1.000%
170,06150
410,062.50
410,062.50
430,565.63
02/01/2018
245,000.00
1.200%
167,662.50
412,662.50
412,662.50
433,295.63
02,01/2019
245,000.00
1.500%
164.722.50
409,722.50
409.722.50
430,208.63
02/01,2020
250,000.00
1.800%
161,047.50
411,047.50
411,047.50
431,599.88
02 01,2021
255,000.00
2.050%
156,547.50
411,547.50
411,547.50
432,124.88
02 01,2022
260,000.00
2.200%
151,320.00
411,320.00
411,320.00
431,886.00
02'01.2023
265,000.00
2.300%
145,600.00
410,600.00
410,600.00
431,130.00
02'01/2024
270,000.00
2.500%
139,505.00
409,505.00
409,505.00
429,980.25
02/01/2025
280,000.00
2.650%
132,755.00
412,755.00
412,755.00
433,392.75
02,'01,'2026
285,000.00
2.800%
125,335.00
410,335.00
410,335.00
430,851.75
02'01202";
295,000.00
2.950%
117,355.00
412,355.00
412,355.00
432,972.75
02,01/2028
305,000.00
3.050%
108,652.50
413,652.50
413,652.50
434,335.13
02.'01.'2029
310.000.00
3.150%
99.350.00
409.350.00
409.350.00
429.817.50
02/01/2030
320,000.00
3.300%
89,585.00
409,585.00
409,585.00
430,064.25
02/01/2031
330,000.00
3.400%
79,025.00
409,025.00
409,025.00
429,476.25
02'01/2032
345,000.00
3.500%
67,805.00
412,805.00
412,805.00
433,445.25
02/01/2033
355,000.00
3.600%
55,730.00
410,730.00
410,730.00
431,266.50
02,'012034
370,000.00
3.700%
42,950.00
412,950.00
412,950.00
433,597.50
02/01/2035
380,000.00
3.750%
29,260.00
409,260.00
409,260.00
429,723.00
02.'01/2036
395,000.00
3.800%
15,010.00
410,010.00
410,010.00
430,510.50
Total $6,000,000.00 - $2,446,030.00 $8,446,030.00 (226,750.00) $8,219,280.00 $8,630,244.00
Significant Dates
Dated 10,'01 /2014
First Coupon Date 2'01.2015
Yield Statistics
Bond Year Dollars
Average Life
Average Coupon
Net Interest Cost (NIC)
True Interest Cost (TIC)
Bond Yield for Arbitrage Purposes
All Inclusive Cost (AIC)
Series 2014 GO Bonds - $6 1 SINGLE PURPOSE 1 4/16/2014 1 8:07 AM
40 EHLERS
LEADERS IN PUBLIC FINANCE
63
$76,385.00
12.731 Years
3.2022387%
3.2807881%
3.2565874%
3.1578365%
3.3466454%
CCH
Certain Potential Funding Sources for Library Building Project
prepared 6/4/14
Total $ 2,300,000
Libra ryBldgProject _CertaiWotentialSources_060414
12/31/2013
Portion Recommended
Fund Balance
For Library Project
Existing Funds:
Library Building Fund 450
$ 255,000
$ 255,000
Special Projects Fund 226
560,000
500,000
Cable TV Fund 225
578,000
300,000
Capital Improvement Development Fund 420
2,012,000
375,000
2014 and 2015 Activity:
2014 budgeted transfer of LGA to Library Building Fund 450
300,000
2015 LGA available to transfer to Library Building Fund 450
570,000
Total $ 2,300,000
Libra ryBldgProject _CertaiWotentialSources_060414
COLUMBIA HEIGHTS CITY COUNCIL LETTER
Meeting of Time 9 90 14
AGENDA SECTION: Public Hearings
ORIGINATING DEPARTMENT:
CITY MANAGER'S
NO:
Community Development
APPROVAL
ITEM: Approve Minor Subdivision for Modern
BY: Elizabeth Holmbeck
BY:�l/
Construction for the property located at 3701
DATE: June 6, 2014
%` v
Buchanan Street NE.
BACKGROUND: At this time Modem Construction has requested a Minor Subdivision per Code Section 9.104 (K), for
the property located at 3701 Buchanan Street NE, The proposed Minor Subdivision would split an existing vacant lot
into two single family residential lots. The Minor Subdivision would allow the current unused lot to become financially
viable and open for the development of two single family homes. The proposal is consistent with the Comprehensive
Plan.
The applicant is also requesting a waiver to the minimum lot width requirement of 60 feet. The proposed lot split would
result in two lots with a width of 54 feet. The lot split is proposed on Buchanan rather than 37th Avenue to avoid adding
two access points onto 37th Avenue, which is a heavily traveled thoroughfare and a Municipal State Aid street.
RECOMMENDATION: The Planning and Zoning Commission held a Public Hearing on June 3`d, 2014 and
recommended approval with a unanimous vote with four conditions listed in the staff
All required state and local codes, permits, licenses and inspections will be met and in full compliance.
2. The applicant shall provide required utility and drainage easements for all newly created lots and shall be
responsible for the cost of filing and recording written easements with the Anoka County Recorder's Office.
3. The applicant shall pay parkland dedication fees for each lot created beyond the original number of lots existing
prior to subdivision, except when such fees have been applied to the property as part of a previous subdivision.
4. The applicant shall be responsible for filing the approved subdivision survey with the Anoka County Recorder's
Office. The approved minor subdivision shall become invalid if the subdivision is not filed with the Anoka County
Recorder's Office within one (1) year of the date of City Council action.
RECOMMENDED MOTIONS:
Motion: Move to waive the reading of Resolution No. 2014 -44, there being ample copies available to the public.
Motion: That the Planning and Zoning Commission recommends that the City Council approve the Minor
Subdivision of the property located at 3701 Buchanan street NE. subject to certain conditions of approval that have
been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and
Development Ordinance.
Motion: Move to grant a waiver to Code Section 9.109(C)- minimum lot width requirement of 60 feet.
Attachments: Resolution 2014 -44, Planning Report, Location Map, Site Survey, Applicant's Narrative
COUNCIL ACTION:
65
W
RESOLUTION NO. 2014-44
RESOLUTION APPROVING A MINOR SUBDIVISION FOR 3701 BUCHANAN
STREET NE. COLUMBIA HEIGHTS
WHEREAS, a proposal (Case #2014 -0605) has been submitted by Modem Construction to the City
Council requesting Minor Subdivision approval from the City of Columbia Heights at the following
site:
ADDRESS: 3701 Buchanan Street NE.
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING: A Minor Subdivision for 3701 Buchanan
Street NE.
WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning
Code on June 3, 2014;
WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations
of the City staff regarding the effect of the proposed Minor Subdivision upon the health, safety, and
welfare of the community and its Comprehensive Plan, as well as any concerns related to
compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the
surrounding areas; and
NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission of the City of
Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the
following findings:
1. The proposed subdivision of land will not result in more than three lots.
2. The proposed subdivision of land does not involve the vacation of existing easements.
3. All lots to be created by the proposed subdivision conform to lot area and width requirements
established for the zoning district in which the property is located.
4. The proposed subdivision does not require the dedication of public rights -of -way for the
purpose of gaining access to the property.
5. The property has not previously been divided through the minor subdivision provisions of
this article.
6. The proposed subdivision does not hinder the conveyance of land.
7. The proposed subdivision does not hinder the making of assessments or the keeping of
records related to assessments.
8. The proposed subdivision meets all of the design standards specified in Section 9.115.
FURTHER, BE IT RESOLVED that the attached conditions, survey, and other information shall
become part of this Minor Subdivision and approval; and in granting this Minor Subdivision the city
and the applicant agree that this Minor Subdivision shall become null and void if the subdivision has
not been filed with the Anoka County Recorder's Office within one (1) calendar year after the
approval date.
66
CONDITIONS ATTACHED:
The Planning Commission approves the Minor Subdivision for 3701 Buchanan Street NE. subject to
certain conditions of approval that have been found to be necessary to protect the public interest and
ensure compliance with the provisions of the Zoning and Development Ordinance, including:
1. All required state and local codes, permits, licenses and inspections will be met and in full
compliance.
2. The applicant shall provide required utility and drainage easements for all newly created lots
and shall be responsible for the cost of filing and recording written easements with the Anoka
County Recorder's Office.
3. The applicant shall pay parkland dedication fees for each lot created beyond the original
number of lots existing prior to subdivision, except when such fees have been applied to the
property as part of a previous subdivision.
4. The applicant shall be responsible for filing the approved subdivision survey with the Anoka
County Recorder's Office. The approved minor subdivision shall become invalid if the
subdivision is not filed with the Anoka County Recorder's Office within one (1) year of the
date of City Council action.
Passed this 9'I' day of June 2014,
Offered by:
Seconded by:
Roll Call:
Attest:
Katie Bruno
City Clerk/Council Secretary
67
Mayor Gary L. Peterson
CITY OF COLUMBIA HEIGHTS PLANNING REPORT
CASE NUMBER: 2014 -0605
DATE: May 28, 2014
TO: Columbia Heights Planning and Zoning Commission
APPLICANT: Jesse Hartung, Modern Construction
LOCATION: 3701 Buchanan Street NE.
REQUEST: Minor Subdivision
PREPARED BY: Elizabeth Holmbeck, Associate City Planner
INTRODUCTION
At this time, the applicant has requested a minor subdivision per Code Section 9.104
(K), for the property located at 3701 Buchanan Street NE. The applicant wishes to split
the existing vacant lot into two single family residential lots. The Minor Subdivision
would allow the current unused lot to become financially viable and open for the
development of two single family homes. The applicant is also requesting a waiver to
the minimum lot width requirement of 60 feet. The proposed lot split would result in two
lots with a width of 54 feet. The lot split is proposed on Buchanan rather than 37th
Avenue to avoid adding two access points onto 37th Avenue, which is a heavily traveled
thoroughfare and a Municipal State Aid street.
COMPREHENSIVE PLAN
The Comprehensive Plan designates this area for low density residential, which is
proposed for this site.
ZONING ORDINANCE
The property is located in the R -2A, one and two family residential zoning district, as are
the properties to the west, and east. The property to the north is located in the R -213,
built as duplexes zoning district. The properties to the south are located in Minneapolis,
Minnesota.
DESIGN GUIDELINES
The subject property is not located within the Design Guideline Overlay District, and is
not governed by the "Central Business District' standards within the Design Guidelines.
68
City of Columbia Heights Planning Commission June 3, 2014
Modern Construction, Minor Subdivision /Lot Split Case # 2014 -0605
FINDINGS OF FACT (Minor Subdivision /Lot Split)
Section 9.104 (K) (6) of the Zoning Ordinance outlines eight conditions that must be met
in order for the City to grant a minor subdivision. They are as follows:
(a) The proposed subdivision of land will not result in more than three lots.
The proposed subdivision will result in the creation of two parcels.
(b) The proposed subdivision of land does not involve the vacation of existing
easements.
No existing easements will be vacated as a result of the proposed minor
subdivision.
(c) All lots to be created by the proposed subdivision conform to lot area and
width requirements established for the zoning district in which the property is
located.
The proposed new lots would conform to the lot area requirement, however
would not meet the lot width requirement established for the zoning district.
(d) The proposed subdivision does not require the dedication of public rights -of-
way for the purpose of gaining access to the property.
This is correct.
(e) The property has not previously been divided through the minor subdivision
provisions of this article.
This property has not been previously subdivided through the minor
subdivision process.
(f) The proposed subdivision does not hinder the conveyance of land.
This is correct
(g) The proposed subdivision does not hinder the making of assessments or the
keeping of records related to assessments.
This is correct.
(h) The proposed subdivision meets all of the design standards specified in
Section 9.115.
This is correct.
69 Page 2
City of Columbia Heights Planning Commission June 3, 2014
Modern Construction, Minor Subdivision /Lot Split Case # 2014 -0605
RECOMMENDATION
Staff recommends the Planning and Zoning Commission approve the proposed Minor
Subdivision from Modern Construction for the property located at 3701 Buchanan Street
NE. subject to conditions of approval outlined below.
Motion: Move to waive the reading of Resolution No. 2014 -44, there being ample
copies available to the public.
Motion: That the Planning and Zoning Commission recommends that the City Council
approve the Minor Subdivision of the property located at 3701 Buchanan street NE.
subject to certain conditions of approval that have been found to be necessary to
protect the public interest and ensure compliance with the provisions of the Zoning and
Development Ordinance, including:
All required state and local codes, permits, licenses and inspections will be met
and in full compliance.
2. The applicant shall provide required utility and drainage easements for all newly
created lots and shall be responsible for the cost of filing and recording written
easements with the Anoka County Recorder's Office.
3. The applicant shall pay parkland dedication fees for each lot created beyond the
original number of lots existing prior to subdivision, except when such fees have
been applied to the property as part of a previous subdivision.
4. The applicant shall be responsible for filing the approved subdivision survey with
the Anoka County Recorder's Office. The approved minor subdivision shall
become invalid if the subdivision is not filed with the Anoka County Recorder's
Office within one (1) year of the date of City Council action.
Motion: Move to grant a waiver to Code Section 9.109(C)- minimum lot width
requirement of 60 feet.
ATTACHMENTS
• Resolution 2014 -44
• Location Map
• Site Survey
• Applicant's Narrative
70
Page 3
AA
COL NN1Y
3701 Buchanan Bt.
s
3844 1
SO v �� Co °' + n 3845 i I u, - - - --
sy 3836 a } 3838 ) 3839
3831 3830 r I v,
`cps s 3830 Z -- 3$31
3620 0 3825
_ 1 'f
.� a+ r 3825 z -- 3820
Qj \ /f� 3$26 ( 3825 -- _— c a 3819
/ J L 3818 C
3815 3817 3819 3815
,v `. i I
6 3818 _
----- —I
's 3816 � fi
3809 3812 3813 3616 3813
3809 3812
3806 3807 3812 3807
3801 w 3806 3801 - -- w - - - --
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M
MODERN
Written Narrative for Lot Split and Variance Request
May, 51b 2014
3701 Buchanan ST NE, Colombia Heights
I am writing to request that 3701 Buchannan st ne be split into two single family residential lots. I believe this request will be
beneficial to the city and the city residences as it will take a vacant piece of land with rubbish on it and allow it to be
financially viable to build two new single family homes to increase the tax base of the city, the appearance of the surrounding
properties as well as the property values, and to reduce the potential for loitering and/or crime on the vacant land.
I have toured the immediate and surrounding areas and the proposed two lots would be characteristic of the existing lot
development and layouts found within the city. The access from Buchanan Street provides a safe access point and does not
negatively restrict the flow of traffic on the more heavily traveled 371 Avenue.
I am requesting a variance to the minimum lot width because I believe the lot width was reduced in the past to make room for
the expansion of 37' Ave and the reduction in lot size left an oversized parcel of land that does not lend itself to a single
family home nor conform to the requirements for two single family homes without the variance. This lot is an odd size,
uncommon to the majority of the lots in the city and this undue hardship is why the lot has remained vacant, it's not typical of
a single family lot nor does it conform to a multi - family or multiple lot size; the lots current topography does not provide a
suitable building site without incurring a substantial cost in excavation and grading work to conform to proper drainage. In
addition the lot appears to be covered with some type of fill material that was placed in the distant past, possibly from the
past road work that took place on 371 Ave that resulted in not only an odd sized lot but also material that needs to be
removed from the property. To the best of my knowledge this lot was treated as a staging ground for materials and trucks to
complete a road construction project and the hardship of cleaning up the property and restoring it to a suitable building site
has been passed along to the property owner without consent.
By approving this variance the lot will be able to be regarded and platted to provide two aesthetically appealing single family
lots that conform to all grading and drainage requirements and increase the property values of the surrounding areas as well
as eliminate the infill materials, improper drainage, and waste materials that are currently on the property.
Thank you for your consideration.
-N'.[JDE'
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73