HomeMy WebLinkAbout05-27-2014 Regular MeetingCITY OF COLUMBIA HEIGHTS
Mgl,or
590 40" Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692
Gary L. Peterson
Counci /members
Visit our website at. www.ci.columbia- heiehts.mn.us
Robert A. Williams
Bruce Nawrocki
Tammera Diehm
Donna Schmitt
City Manaeer
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on
Tuesday May 27, 2014, in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and
activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96
hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or
hearing impaired only)
1. CALL TO ORDER
2. APPOINT COUNCIL SECRETARY
3. ROLL CALL
4. INVOCATION
5. PLEDGE OF ALLEGIANCE
6. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
7. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
8. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A. Approve Minutes of the City Council
MOTION: Move to approve the minutes of the City Council Meeting of May 12, 2014.
p. 5
B. Acceptance of Final Plans and Authorization to Seek Bids for Jackson Pond Improvements P. 11
Project 1308
MOTION: Move to approve Plans and Specifications and order Advertisement for Bids for
2014 Jackson Pond Reconstruction, City Project Number 1308.
C. Authorization to Seek Bids for 2014 Sanitary Sewer Pipe Lining Project p. 12
MOTION: Move to authorize staff to seek bids for the 2014 Sanitary Sewer Pipe Lining Project
for the pipe segments identified herein.
D. Approve Permits for the 2014 Jamboree p. 14
MOTION: Move to authorize staff to close Huset Parkway for the time period from Tuesday
afternoon, June 24 through Sunday, June 29, 2014.
MOTION: Move to authorize the Police Department to issue a parade permit for the Jamboree
Parade to be held on Friday, June 27, 2014 beginning at 6:00 p.m. for the following streets:
Central Avenue from 45th Avenue to 40th Avenue, west on 40th Avenue to 5th Street and 5th
Street to Mill Street.
MOTION: Move to authorize fireworks at dusk on Saturday, June 28, 2014 and to waive the
Fire Department fireworks display permit fee.
E. Approval of the attached list of rental housing licenses P. 15
MOTION: Move to approve the items listed for rental housing license applications for May 27,
2014 in that they have met the requirements of the Property Maintenance Code.
F. Approve Business License Applications p 26
MOTION: Move to approve the items as listed on the business license agenda for May
27, 2014 as presented.
G. Payment of Bills p. 28
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council
has received the list of claims paid covering check number 152277 through 152461 in the
amount of $611,309.07.
9. PUBLIC HEARINGS
A. Adopt Resolutions 2014 -34, 1200 Circle Terrace Blvd N.E., 2014 -35, 4344 2nd Street N.E., and
2014 -36, 4243 Van Buren Street N.E., being Resolutions of the City Council of the City of
Columbia Heights approving rental license revocation for failure to meet the requirements of the
Property Maintenance Codes. p. 36
MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers
2014 -34, 2014 -35, and 2014 -36 being ample copies available to the public.
MOTION: Move to adopt Resolution Numbers 2014 -34, 2014 -35, and 2014 -36 being
Resolutions of the City Council of the City of Columbia Heights approving revocation pursuant
to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental licenses listed.
B. Adopt Resolution 2014 -37, 4329 Main Street N.E. being a declaration of nuisance and
abatement of violations within the City of Columbia Heights. p. 43
MOTION: Move to close the public hearing and to waive the reading of Resolution Number
2014 -37, there being ample copies available to the public.
MOTION: Move to adopt Resolution Number 2014 -37, being a resolution of the City
Council of the City of Columbia Heights declaring the property listed a nuisance and
approving the abatement of violations from the property pursuant to City Code section
8.206.
10. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
Adopt Resolution 2014 -33 adopting a property maintenance reinspection fee. p. 46
MOTION: Move to close the public hearing and to waive the reading of Resolution
Number 2014 -33 there being ample copies available to the public.
MOTION: Move to adopt Resolution Numbers 2014 -33 being a Resolution establishing
property maintenance inspection fees.
B. Bid Considerations
1. Adopt Resolution 2014 -38, Being a Resolution Accepting Bids and Awarding a Contract for
the 2014 Miscellaneous Concrete Repairs and Installations, City Project 1400 p. 51
MOTION: Move to waive the reading of Resolution 2014 -38, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2014 -38 being a Resolution accepting bids and awarding
the 2014 Miscellaneous Concrete Repairs and Installations, City Project No. 1400, to Ron Kassa
Construction, Inc., based upon their low, qualified, responsible bid in the amount of $34,248.10
from Fund 415 -51300 -4000; and, furthermore, to authorize the Mayor and City Manager to
enter into a contract for the same.
2. Adopt Resolution No. 2014 -39, Being a Resolution Accepting Bids and Awarding a Contract
for the 2014 Alley Rehabilitation Program.
MOTION: Move to waive the reading of Resolution 2014 -39, there being ample copies p. 54
available to the public.
MOTION: Move to adopt Resolution 2014 -39 being a resolution accepting bids and awarding
the 2014 Concrete Alley Construction Program, City Project No. 1402, including Alternate 1 for
unit priced private construction, and Alternate 3 for prefab modular block retaining wall to
Ryan Contracting of Elko New Market, Minnesota based upon their low, qualified, responsible
bid in the amount of $767,313.00 with funds to be appropriated from Fund 415 -51405 -5185;
and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same.
3. Adopt Resolution No. 2014 -40, Being a Resolution Accepting Bids and Awarding a Contract
for the 2014 State Aid Streets Overlay Program. p 58
MOTION: Move to waive the reading of Resolution 2014 -40, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2014 -40 being a resolution accepting bids and awarding
the 2014 State Aid Streets Overlay Program, City Project No. 1405, including Alternate 1 for
unit priced private construction, and Alternate 2 for full depth reclamation and bituminous
paving, with construction on the east side of Stinson Boulevard contingent on award by the City
of New Brighton to Northwest Asphalt, Inc. of Shakopee, Minnesota based upon their low,
qualified, responsible bid in the amount of $339,701.07 with funds to be appropriated from
Fund 415 -51405 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into
a contract for the same.
4. Accept Bids and Award a Contract for Pump Station No. 2 Electrical Modifications. p. 62
MOTION: Move to accept bids and award the contract for Pump Station No. 2 Electrical
Modifications, City Project No. 1407, to Forest Lake Contracting of Forest Lake, MN based
upon their low, qualified responsible bid in the amount of $119,500.00 with funds to be
appropriated from Fund 651- 51407; and, furthermore, to authorize the Mayor and City Manager
to enter into a contract for the same..
5. Accept Bids and Award a Contract for 2014 Miscellaneous Utility Repairs and Installations, p. 65
Project 1411.
MOTION: Accept bids and award the 2014 Miscellaneous Utility Repairs and Installations,
Project 1411, to Interstate Companies of Forest Lake, Minnesota based upon their low, qualified
responsible bid in the amount of $134,315.00 with funds to be appropriated from Fund
651 - 51411 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a
contract for the same.
C. New Business and Reports
11. ADMINISTRATIVE REPORTS
A. Report of the City Manager
B. Report of the City Attorney
12. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes. Anyone who would like to speak
shall state his/her name and address for the record.
13. ADJOURNMENT
Walter R. Fehst
WRF /KB
Minutes of the City Council Meeting
May 12, 2014
City Hall Council Chambers
7 P.M.
CALL TO ORDER
The meeting was called to order by Mayor Gary Peterson at 7:07 PM.
APPOINT SECRETARY PRO TEM
Motion by Councilmember Nawrocki, seconded by Councilmember Williams, to appoint Carole Blowers
as Secretary Pro Tem. Motion passed unanimously.
ROLL CALL
Present: Schmitt, Williams, Diehm, Nawrocki; Mayor Peterson
Also Present: Jim Hoeft, City Attorney; Joseph Hogeboom, Community Development Director;
Elizabeth Holmbeck, Associate Planner
INVOCATION
The invocation was provided by Pastor John Hierlinger, St. Tim's Lutheran Church.
PLEDGE OF ALLEGIANCE - recited
ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda.
These may be items brought to the attention of the Council under the Citizen Forum or items submitted
after the agenda preparation deadline.)
Councilmember Nawrocki stated he would have some questions for the City Manager later in the
meeting under the Report of the City Manager. He also mentioned the VFW Post 230 Memorial Day
Service on Monday, May 26, at 11 a.m. at the corner of Mill Street and 40th Avenue by City Hall.
Councilmember Schmitt reminded people to bring chairs.
PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
Mayor Peterson read the proclamation that May 18 -24, 2014, is National Public Works Week.
The City Manager stated the Lion's Club cleaned up University Avenue and the Kiwanis Club cleaned
up Central Avenue and did a very nice job.
The Mayor reminded everyone that nominations are being taken for the Humanitarian of the Year
Award until May 16. He read the criteria for this award. Nomination forms are available at City Hall
and on our website.
Councilmember Diehm stated on May 20 there is a breakfast fundraiser at Harvest Grill (Bunkier Hills
Golf Course) for the Bridgeview Community Support Program through the Lee Carlson Center. The
cost is $25 per person. There will be a guest speaker, raffles, and an art sale. Contact Patty at (763)
230 -7836 for more information on this event. She also stated there is an ice Cream Social at the
Lighthouse on June 3 from 2:30 — 4 p.m. The cost is $1 per person; no charge for persons 65 or older.
CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order
of business.)
City Council Minutes
May 18, 2014
Page 1
There were no items removed from the consent agenda. The City Manager reviewed the consent agenda items for the
Council and the public.
A. Approve Minutes of the City Council
MOTION: Move to approve the minutes of the City Council meeting of April 28, 2014.
B. Accept Board and Commission Meeting Minutes
MOTION: Move to accept the Economic Development Authority minutes of April 7, 2014.
MOTION: Move to accept the Planning and Zoning Commission minutes of May 6, 2014.
MOTION: Move to accept the Library Board minutes of April 2, 2014.
C. Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for May 12,
2014, as presented.
D. Payment of Bills
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City
Council has received the list of claims paid covering check number 152133 through
152276 in the amount of $428,905.75.
MOTION by Councilmember Nawrocki, seconded by Councilmember Williams to approve the
Consent Agenda items as presented. Motion passed unanimously.
PUBLIC HEARINGS
A. Approve Conditional Use Permit for Light Emitting Diode (LED) sign for SuperAmerica at 5000
Central Avenue N.E.
Elizabeth Holmbeck, Associate Planner, reviewed this item for the city council. In summary,
SuperAmerica wishes to retrofit their current display sign to include pricing on the lower portion
of the sign. Councilmember Schmitt wondered if they would be applying for business rebates.
Ms. Holmbeck stated she did not know.
MOTION by Councilmember Diehm, seconded by Councilmember Williams, to close the public
hearing and waive the reading of Resolution 2014 -31, there being ample copies available to the
public. Motion passed unanimously.
MOTION by Councilmember Diehm, seconded by Councilmember Williams, to adopt Resolution
2014 -31, being a resolution for a Conditional Use Permit for a proposed Dynamic LED sign for
Super America located at 5000 Central Avenue N.E., subject to certain conditions of approval
that have been found to be necessary to protect the public interest and ensure compliance with
the provisions of the Zoning and Development Ordinance. Motion passed unanimously.
B. Approve a Variance Request for a Proposed Accessory Structure for Grace Lee at 1121 391'
Avenue N.E.
Elizabeth Holmbeck, Associate Planner, reviewed this item for the city council. The applicant,
Grace Lee, wishes to build a two car garage partially on the existing parking pad. Councilmem-
ber Nawrocki was concerned that there would be no parking on the resident's property when the
garage is built. Community Development Director Joe Hogeboom stated that the garage will be
twenty feet from the curb line to make room for parking on this property.
MOTION by Councilmember Williams, seconded by Councilmember Schmitt to close the public
hearing and waive the reading of Resolution 2014 -32, there being ample copies available to the
public. Motion passed unanimously.
City Council Minutes
May 18, 2014
Page 2
MOTION by Councilmember Williams, seconded by Councilmember Schmitt to adopt Resolution
No. 2014 -32, being a resolution approving a Variance for a proposed accessory structure for
Grace Lee to be located at 1121 39'" Avenue NE, subject to certain conditions of approval that
have been found to be necessary to protect the public interest and ensure compliance with the
provisions of the Zoning and Development Ordinance. Motion passed unanimously.
ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions - None
B. Bid Considerations - None
C. New Business and Reports - None
ADMINISTRATIVE REPORTS
Report of the City Manager
The City Manager reported that:
• work is continuing on the sale of Parkview Villa.
• the new City Clerk will be starting on Monday, May 19, 2014.
Councilmember Nawrocki:
- discussed the statistics cited by the school board that about 80% of the students in the district receive
either a reduced meal cost or a free meal. That is why he has concerns about expenditures for our city.
- requested information regarding the bidding process for professional services.
- stated he read about the current library needs in the April minutes of the Library Board. He noted
that several of the items listed are maintenance -type items, i.e., rug replacement, sidewalk
replacement, items that any building would need to have done at some time.
- stated he has served as a member of the NorthStar Corridor Development Authority for some time.
He got a letter the other day from Sherburne County wanting cities to drop out of the joint powers
agreement so decisions can be made only by the county.
- requested the city look again at the tree removal at 4541 Tyler and the resulting fence damage to
4517 Tyler Street. This was in light of an article in the LMC booklet on who is responsible for
maintaining trees in the city's right -of -way and related expenses to third parties.
- requested the following information on recent job openings:
• copies of various items relating to the applicants for City Clerk, Associate Planner, and
Assistant Community Development Director (as soon as that position is filled).
Report of the City Attorney — Nothing.
CITIZENS FORUM
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens
are requested to limit their comments to five minutes. Anyone who would like to speak shall state his/her
name and address for the record.)
Nick Kalinoski of 1465 Parkview Lane discussed the raking and bagging of leaves each spring and fall. He said
in his neighborhood, there are many old trees creating numerous leaves, and half the properties are rental and
half are owned. Many people do not take care of their leaves, leaving piles on top of their lawns creating a fire
hazard. Sometimes the piles are left like that all winter which kills the grass. He asked if anything can be done
about this situation.
Councilmember Diehm stated we have an ordinance to cut grass. Should we have an ordinance to remove
leaves? City Manager Fehst stated he would talk to the Public Works Director about this and asked for a list of
what properties Mr. Kalinoski is talking about. At least, we could put an article in the newsletter about how
important it is to rake and bag the leaves.
City Council Minutes
May 1Z, 2014
Page 3
Harold Hoium, 4200 3rd Street, requested lighting the bridge (and the steps) over University. He stated a lot of
leaves are along the fences on each side of the bridge and could be a fire hazard. Perhaps Public Works could
assist? There has been a person picking up the litter at the end of the bridge, and he wished to publicly thank
that person.
Mayor Peterson stated the Prayer Breakfast was a great success on May 7th. He thanked everyone who helped
in any way to make it a success. We made some money for the Columbia Heights Activity Fund. He asked
everyone to show appreciation for our servicemen and servicewomen and try to attend the Memorial Day
Service at 11 a.m. on Monday, May 26, 2014. Enjoy life and do a random act of kindness!
ADJOURNMENT
The meeting adjourned at 7:48 P.M.
Respectfully submitted,
Carole J. Blowers
Secretary Pro Tern
RESOLUTION NO. 2014 -31
RESOLUTION APPROVING A CONDITIONAL USE PERMIT
FOR AN LED SIGN AT SUPER AMERICA- 5000 CENTRAL AVENUE NE.
WHEREAS, a proposal (Case # 2014 -0501) has been submitted by Lawrence Sign, representing Super America to the
City Council requesting a Conditional Use Permit from the City of Columbia Heights at the following site:
ADDRESS: 5000 Central Avenue NE
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING PERMIT: A Conditional Use Pen-nit per Code Section 9.110
(D), to allow a dynamic LED sign to be located in the GB, General Business Zoning District.
WHEREAS, the Planning Commission has held a public hearing as required by the City Zoning Code on May 6th' 2014.
WHEREAS, the City Council has considered the advice and recommendations of the Planning Commission regarding the
effect of the proposed conditional use permit upon the health, safety, and welfare of the community and its
Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of
fire, and risk to public safety in the surrounding areas; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the
proposal, that the City Council accepts and adopts the following findings of the Planning Commission:
1. The use is one of the conditional uses listed for the zoning district in which the property is located, or is a
substantially similar use as determined by the Zoning Administrator.
2. The use is in harmony with the general purpose and intent of the Comprehensive Plan.
3. The use will not impose hazards or distributing influences on neighboring properties.
4. The use will not substantially diminish the use of property in the immediate vicinity.
5. The use will be designed, constructed, operated and maintained in a ]manner that is compatible with the
appearance of the existing or intended character of the surrounding area
6. The use and property upon which the use is located are adequately served by essential public facilities and
services.
7. -Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide
for appropriate on -site circulation of traffic.
City Council Minutes
May 18, 2014
Page 4
8. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of
other uses in the immediate vicinity.
9. The use complies with all other applicable regulations for the district in which it is located.
FURTHER, BE IT RESOLVED, that the attached conditions, snaps, and other information shall become part of this
permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and
void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for
renewal of the permit.
CONDITIONS ATTACHED:
1. The dynamic LED signs may occupy no more than sixty percent (60 %) of the actual copy and graphic area.
The remainder of the sign must not have the capability to have dynamic LED signs, even if not used. Only
one, contiguous dynamic display area is allowed on a sign face.
2. The images and messages displayed )rust be static, and the transition from one state display to another must
be instantaneous without any special effects. Motion, animation and video images are prohibited on dynamic
LED sign displays.
3. The dynamic LED signs must be designed and equipped to freeze the device in one position if a malfunction
shall occur. The displays )rust also be equipped with a means to immediately discontinue the display if it
)malfunctions, and the sign owner must immediately stop the dynamic display when notified by the city that it
is not complying with the standards of this ordinance.
4. The dynamic LED signs may not exceed a maximum illumination of 5,000 nits (candelas per square meter)
during daylight hours and a maximum illumination of 500 nits (candelas per square meter) between dusk to
dawn as measured from the sign's face at maximum brightness. The dynamic LED signs must have an
automatic dimmer control to produce a distinct illumination change from a higher illumination level to a
lower level for the time period between one -half hour before sunset and one half -hour after sunrise.
RESOLUTION NO. 2013 -32
RESOLUTION APPROVING A VARIANCE
FROM CERTAIN CONDITIONS
OF THE CITY OF COLUMBIA HEIGHTS ZONING CODE
FOR 1121 39th AVENUE NE.
WHEREAS, a proposal (Case # 2014 -0502) has been submitted by the City of Columbia Heights to the City
Council requesting a variance from the City of Columbia Heights Zoning Code at the following site:
ADDRESS: 1121 39th Avenue NE
LEGAL DESCRIPTION: On file at City Hall,
THE APPLICANT SEEKS THE FOLLOWING RELIEF: allowing an accessory structure to be located
within 5 feet of the front property line per Code Section 9.106 (B) (8).
WHEREAS, the Planning Commission has held a public hearing as required by the City Zoning Code on May
61}1, 2014;
WHEREAS, the City Council has considered the advice and recommendations of the Planning Commission
regarding the effect of the proposed variance upon the health, safety, and welfare of the community and its
Comprehensive Plan, as well as any concern related to traffic, property values, light, air, danger of fire, and risk
to public safety, in the surrounding area;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that the City
Council accepts and adopts the following findings of the Planning Commission:
City Council Minutes
May 19, 2014
Page 5
I . Because of the particular physical surroundings, or the shape, configuration, topography, or other
conditions of the specific parcel of land involved, strict adherence to the provisions of this article
would cause practical difficulties in conforming to the zoning ordinance. The applicant, however, is
proposing to use the property in a reasonable manner not permitted by the zoning ordinance.
2. The conditions upon which the variance is based are unique to the specific parcel of land involved
and are generally not applicable to other properties within the same zoning classification.
3. The practical difficulties are caused by the provisions of this article and have not been created by
any person currently having a legal interest in the property.
4. The granting of the variance is in harmony with the general purpose and intent of the Comprehensive
Plan.
5. The granting of the variance will not be materially detrimental to the public welfare or materially
injurious to the enjoyment, use, development or value of property or improvements in the vicinity.
FURTHER, BE IT RESOLVED, that the attached plans, maps, and other information shall become part of
this variance and approval; and in granting this variance the city and the applicant agree that this variance shall
become null and void if the project has not been completed within one (1) calendar year after the approval date,
subject to petition for renewal of the permit.
CONDITIONS ATTACHED:
1. All application materials, maps, drawings, and descriptive information submitted with the application
shall become part of the permit.
City Council Minutes
May Q 2014
Page 6
CITY COUNCIL LETTER
AGENDA SECTION: CONSENT
NO:
ITEM: APPROVAL OF PLANS AND
SPECIFICATIONS AND ORDERING
ADVERTISEMENT FOR BIDS FOR JACKSON
POND RECONSTRUCTION
Meeting of: May 27, 2014
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen
DATE: 5/21/14
CITY
MANAGER
BY: GEER
BY:
DATES:!
Background:
Jackson Pond is located east of Quincy Street between 43rd and 44th Avenues and has served as a retention
pond for several decades. The pond itself has experienced repeated flooding (overtopping) during high
intensity, short duration storm events. In 2008, a detailed feasibility report was accepted by the City
Council. The report recommended the reconstruction of the pond and turning it into a dry pond with a lift
station. The modeling performed at that time would increase the pond capacity to that of a 100 -year storm
event. The directive by the Council at that time, for the project to proceed, was to secure an outside funding
source. A funding agreement in the amount of $795,000 from the MWMO was approved by the City
Council at their October 14, 2013 regular meeting, and authorization of the final design.
Analysis /Conclusions:
Plans and specifications have been completed. Work will include full reconstruction of the pond, the
construction of an iron enhanced sand filter for phosphorus removal, a new lift station, the replacement of
all storm sewer lines entering the pond, replacement of storm sewer manholes /catch basins on 44th Avenue,
landscaping and restoration. The project schedule is as follows:
Date:
Task:
04/16/14
Permit Application submitted to Corp of Engineers (COE)
05/27/14
Final Plans and Authorize bidding
06/13/14
Publish Ad for Bid
07/08/14
Bid opening
07/14/14
Award of Bid
Late July
Expected approval of COE Permit
August 2014
Preconstruction meeting
September 2014
Start Construction
December 2014
Construction 90% complete
Spring 2015
Install permanent stabilization, landscaping
The Engineer's Estimate is $935,000. The proposed funding for this work is as follows:
• MWMO Grant: $795,000
• Storm Sewer Construction Fund: $140,000
Recommended Motion: Move to approve Plans and Specifications and order Advertisement for Bids for
2014 Jackson Pond Reconstruction, City Project Number 1308.
COUNCIL ACTION:
11
CITY COUNCIL LETTER
Meeting of May 27, 2014
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: AUTHORIZATION TO SEEK BIDS FOR BY: K. Hansen BY:
2014 SANITARY SEWER PIPE LINING PROJECT DATE: 5/21/2014 DATE:
Background:
Public Works annually budgets $150,000 for sewer pipe lining to address pipe deficiencies. Through the sewer lining
televising program, utility crews televise and inspect 16,000 — 20,000 feet a year. From these reports, a determination
is made on pipe conditions. Along with a history of plugged sewers and /or backups, a determination is made for which
pipe segments would benefit from pipe lining. In addition, during 2014, staff is concentrating the lining program in
District 3. The sanitary sewer flow in this district experiences peaks after rainfall events and is subject to annual
financial penalties from the MCES.
Analysis & Conclusions:
Staff is recommending increasing the budget amount to $180,000 in 2014 to accommodate the extra work in this
district.
Tweny -nine (29) segments of Vitrified Clay Pipe (clay tile) are recommended for lining in 2014. Inspection reports
have identified significant joint infiltration. Lining will restore pipe integrity and eliminate infiltration at the joints.
1. 880 feet of 8" VCP on Fairway Drive from West Upland Crest to East Upland Crest, MH 25D43 to MH
25D31.
2. 951 feet of 10" VCP and 405 feet of 8" VCP on Chatham Road from Fairway Drive to South of Golf Place,
MH 25D34 to MH 25D20.
3. 1,440 feet of 8" VCP on Heights Drive from Fairway Drive to Maiden Lane, MH 25D08 to
MH 25D14.
4. 1,000 feet of 8" VCP on Upland Crest from Fairway Drive to Heights Drive, MH 251324 to
MH 25D15, with the exception of 173' of PVC pipe from MH 251320 to MH 25D11.
5. 338 feet of 8" VCP on Golf Place from Chatham Road to Heights Drive, MH 25D51 to MH 25D06.
6. 1,077 feet of 8" VCP on Easement between Chatham Road and Heights Drive and north of 45t" Avenue, MH
25D13 to MH 25D18 and MH 25D58 to MH 25D59.
7. 479 feet of 8" VCP on Maiden Lane from Heights Drive to the east of Ivanhoe Place, MH 25D14 to MH
25D03.
8. 235 feet of 8" VCP on Ivanhoe Place from Maiden Lane to the north, MH 25D04 to 25D09.
Recommended Motion: Move to authorize staff to seek bids for the 2014 Sanitary Sewer Pipe Lining Project for the
pipe segments identified herein.
Attachment: Sewer Lining Layout
COUNCIL ACTION:
12
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PROPOSED 2014
SANITARY SEWER 25626
LINING AREA
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45TH AVE
13
CITY COUNCIL LETTER
AGENDA SECTION: CONSENT
AGENDA
NO:
ITEM: APPROVE PERMITS FOR THE
2014 JAMBOREE
Meeting of: May 27, 2014
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: Kevin Hansen
DATE: May 20, 2014
CITY MANAGER
BY: i4�
DATE:
The City of Columbia Heights Jamboree will be held from June 25 through June 29 this year.
The carnival, operated by Family Fun Shows, Inc., usually arrives a day or two before for set -up,
which will require the closing of Jefferson Street on Tuesday afternoon, June 24. Staff is
requesting permission to close Huset Parkway from the alleyway on the north end of Huset Park
to the south roundabout. Other arrangements are made with various City departments, including
the license application, payment of necessary license fees and permits, and that the required
damage deposits are submitted.
The annual Jamboree Parade will be held on Friday, June 27, 2014, beginning at 6:00 p.m. The
parade route will begin on Central Avenue at 45th Avenue to 40th Avenue; west on 40th Avenue
to 5th Street and 5th Street to Mill Street. Staff is recommending that the City Council authorize
the Police Department to issue a parade permit for the Jamboree Parade. Staff is also requesting
to waive the Fire Department permit fees for firework displays in the amount of $50.00.
RECOMMENDED MOTION: Move to authorize staff to close Huset Parkway for the time
period from Tuesday afternoon, June 24 through Sunday, June 29, 2014.
RECOMMENDED MOTION: Move to authorize the Police Department to issue a parade
permit for the Jamboree Parade to be held on Friday, June 27, 2014 beginning at 6:00 p.m. for
the following streets: Central Avenue from 45th Avenue to 40th Avenue, west on 40th Avenue to
5th Street and 5th Street to Mill Street.
RECOMMENDED MOTION: Move to authorize fireworks at dusk on Saturday, June 28, 2014
and to waive the Fire Department fireworks display permit fee.
KH: sms
COUNCIL ACTION:
14
CITY COUNCIL LETTER
Meeting of May 27, 2014
AGENDA SECTION: CONSENT
ORIGINATING DEPARTMENT:
CITY
Fire
MANAGER
NO:
APPROV
ITEM: Rental Housing
BY: Gary Gorman
BY
/V
Licenses
NO:
DATE: May 21, 2014
DATE:
Approval of attached list of rental housing applications.
RECOMMENDED MOTION: Move to approve the items listed for rental housing
license applications for May 27, 2014 in that they have met the requirements of the
Property Maintenance Code.
COUNCIL ACTION:
W
Print Rental Licenses to approve
11%)P)F1MSPHGTZ0jW
COLUMBIA HEIGHTS
by C(_2014
FIRE DEPARTMENT
DrV1,1810 r
825 41st Avenue NE • Columbia Heights, MN 55421. Inspections 763 - 706 -8156 a Fax 763 - 706 -8151. fireinspections @ci.columbia - heights.mn.us
10004
4846 6TH ST
Nye, Neil
F13308
3313 Belden Drive
$ 150.00
St. Anthony, MN 55418
10008
1600 39TH AVE
Christenson, Heather
F13389
8701 Shore Road #527
$ 150.00
Brooklyn, NY 11209
10019
1052 49TH AVE
Johnson, Richard
F13382
10167 Summerlake Drive
$ 150.00
Mobile, AL 36608
10020
1125 POLK PL
Jangchup, Tsering
F13429
7510 Cahil Road
$ 150.00
Edina, MN 55439
10034
344 40TH AVE
Gondek, Michael
F13024
334 NE 40th Avenue
$ 150.00
Columbia Heights, MN 55421
10039
3858 TYLER ST
Fairfield Investments
F13204
9637 Anderson Lakes Pkwy #324
$ 150.00
Eden Prairie, MN 55344
10041
4044 RESERVOIR BLVD
Donnelly, Mike
F13411
33 Demont Avenue W
$ 150.00
Little Canada, MN 55117
10044
4852 MONROE ST
Blomberg, Thomas
F13195
961 Hillwind Rd.
$ 150.00
Fridley, MN 55432
10047
4224 JACKSON ST
Ali, Mir
F13260
2330 45th Avenue NE
$ 150.00
Columbia Heights, MN 55421
10067 -RY
3865 KEYES ST
Aden, Amal
F13400
3865 Keyes
$ 150.00
Columbia Heights, MN 55421
10070
4732 UPLAND CREST
Hawkeye Real Estate Investments
F13184
900 Broadway Avenue
$ 150.00
St. Paul Park, MN 55071
10089
2005 43RD AVE
Schantz, Bradley
F13412
195 Lakeview Rd E
$ 150.00
Chanhassen, MN 55317
05/21/2014
09:54
16
Page 1
Print Rental Licenses to approve
COLUMBIA HEIGHTS
by �� z °z4
FIRE D
E F A R T M E N T
��YEPECTi
®N �,�YiEI ®ri
825 41st Avenue NE • Columbia Heights, MN 55421 • Inspections 763 - 706 -8156 • Fax 763 - 706 -8151 • fireinspections @ci.columbia - heights.mn.us
10122
3808 RESERVOIR BLVD
Johnson,Dave
F13379
642 North St
$ 150.00
St Paul, MN 55106
10130
3974 HAYES ST
Seubert, LLC
F13246
3988 Hayes Street NE
$ 150.00
Columbia Heights, MN 55421
10132
4409 ARTHUR ST
Picotte, Ronald
F13284
3931 172nd Lane NW
$ 150.00
Andover, MN 55304
10159
4438 6TH ST
Anderberg, Josh
F13295
3890 Highland Dr.
$ 150.00
Shoreview, MN 55126
10162
4201 MAIN ST
IH2 Properties Illinois, LP
F13369
1270 Eagan Industrial Rd #160
$ 150.00
Eagan, MN 55121
10171
1920 40TH AVE
Olson, Richard
F13381
602 Aqua Circle
$ 150.00
Lino Lakes, MN 55014
10180
4149 7TH ST
Esso Properties LLC
F13433
3328 E Lake St
$ 150.00
Minneapolis, MN 55406
10188
4541 4TH ST
Coppicus, Clinton & Karen
F13455
256 Mercury Drive NE
$ 150.00
Fridley, MN 55432
10198
4332 TYLER ST
Chodak, Tenzin
F13383
11003 Able Street N.E.
$ 150.00
Blaine, MN 55434
10201
2217 MAIDEN LN
Jones, Nathan
F13272
737A Whitehall Road
$ 150.00
State College, PA 16801
10202
3926 POLK ST
Haupt, Jaclynn
F13377
2603 Highway 73
$ 150.00
Cromwell, MN 55726
10227
1853 39TH AVE
Hansen, Jack
F13479
3906 Arthur ST
$ 150.00
Columbia Heights, MN 55421
05/21/2014
09:54
17
Page 2
Print Rental Licenses to approve
1V)ZWSPffGTZGjW
COLUMBIA HEIGHTS
by CC 2 014
FIRE DEPARTMENT
Div131ajW
825 41st Avenue NE • Columbia Heights, MN 55421. Inspections 763 - 706 -8156 • Fax 763 - 706 -8151 • fireinspections @ci.columbia - heights.mn.us
10237
4105 MADISON ST
Que, Ying Z.
F13410
2600 26th Ave S #100
$ 150.00
Minneapolis, MN 55406
10237
4105 MADISON ST
Que, Ying
F13410
PO Box 18758
$ 150.00
Minneapolis, MN 55418
10240
4619 PIERCE ST
Simonson, Ann
F13486
6897 Blackduck Drive
$ 150.00
Lino Lakes, MN 55014
10259
4710 HEIGHTS DR
I1-13 Property Minnesota, LP
F13385
1270 Eagan Industrial Rd #160
$ 150.00
Eagan, MN 55121
10274
4409 VAN BUREN ST
IH3 Property Minnesota, LP
F13386
1270 Eagan Industrial Rd #160
$ 150.00
Eagan, MN 55121
10283
68147TH AVE
Morlock, Nita
F13292
5020 Page Avenue N.E.
$ 150.00
St. Michael, MN 55376
10322
3701 VAN BUREN ST
Bahe, Jeffrey
F13288
11710 Normandale Blvd.
$ 150.00
Bloomington, MN 55437
10334
1122 40TH AVE
Furthe, Bryan
F13213G
5001 Plaza on the lake #250
$ 150.00
Austin, TX 78746
10350
4960 7TH ST
Kramber, Jason
F13387
2702 Lindsey Ct
$ 150.00
New Brighton, MN 55112
10353
620 51ST AVE
Brannon, Dorothy
F12877
1622 Innsbruck Parkway W.
$ 150.00
Columbia Heights, MN 55421
10358
4956 JACKSON ST
Zhaqui, Jose
F13175
2526 Portland Ave S.
$ 150.00
Minneapolis, MN 55404
10364
4625 PIERCE ST
Fannie Mae
F13423A
14221 Dallas Pkwy.
$ 150.00
Dallas, TX 75254
05/21/2014
09:54
18
Page 3
Print Rental Licenses to approve
COLUMBIA HEIGHTS
by CC 2014
FIRE D
E F A R T M E N T
IH8PECT I
ON D IIV1 S 133
825 41st Avenue NE • Columbia Heights, MN 55421 • Inspections 763- 706 -8156 • Fax 763 - 706 -8151. fireinspections @ci.columbia - heights.mn.us
10372
674 47TH AVE
Sandell, Alexandria
F13312
1405 27th Ave. N.E.
$ 150.00
Minneapolis, MN 55418
10377
3804 5TH ST
Hussein, Deqa
F13414
3804 5th Street
$ 150.00
Columbia Heights, MN 55421
10380
4516 5TH ST
Furthe, Bryan
F13213A
5001 Plaza on the lake #250
$ 150.00
Austin, TX 78746
10389
4350 MADISON ST
Rapsch, Christian
F13397
602 N. Fremont St.
$ 150.00
River Falls, WI 54022
10394
542 SUMMIT ST
Hampton Investments, Inc.
F13217C
9637 Anderson Lakes Parkway #324
$ 150.00
Eden Prairie, MN 55344
10396
4044 JEFFERSON ST
Furth, Bryan
F13213F
7801 N Capital of Texas HWY #360
$ 150.00
Austin, TX 78731
10400
4421 4TH ST
Nystrom, Sandy
F13249
3812 Van Buren Street N.E.
$ 150.00
Columbia Heights, MN 55421
10405
4240 JEFFERSON ST
Furth, Bryan
F13213
5001 Plaza on the Lake #250
$ 150.00
Austin, TX 78746
12002
3933 ULYSSES ST
B & B Homes, LLC
F13476
3933 ULYSSES ST NE
$ 150.00
Columbia Heights, MN 55421
12002
3933 ULYSSES ST
Mevissen, Brian
F13476
3933 NE ULYSSES ST
$ 150.00
Columbia Heights, MN 55421
12015
4237 UNIVERSITY AVE
Demirovic, Senija
F13470
4239 University Avenue N.E.
$ 150.00
Columbia Heights, MN 55421
12019
5055 JACKSON ST
McNutt, Mary Jo
F13465
5057 Jackson Street NE
$ 150.00
Columbia Heights, MN 55421
05/21/2014
09:54
19
Page 4
Print Rental Licenses to approve
COLUMBIA HEIGHTS
by CC 2014
s,
FARE DEPARTMENT
825 41st Avenue NE • Columbia Heights, MN 55421 e Inspections 763 - 706 -8156 • Fax 763 - 706 -8151. firelnspections @ci.columbia - heights.mn.us
12031
1153 CHEERY LN
Castillo, Jerry
F13453
1155 Cheery Ln
$ 150.00
Columbia Heights, MN 55421
12041
665 45TH AVE
Cadieux, Ronald
F13344
667 45th Avenue
$ 150.00
Columbia Heights, MN 55421
12049
3939 TYLER ST
Levine, Richard
F13330
3939 Tyler Street Lower
$ 150.00
Columbia Heights, MN 55421
12061
3967 POLK ST
Stenger, Stephen
F13407
3969 Polk Street
$ 150.00
Columbia Heights, MN 55421
12108
4660 TAYLOR ST
Salchow, Cheryl
F13236
4662 Taylor Street NE
$ 150.00
Columbia Heights, MN 55421
12182
1343 CIRCLE TER BLVD
Habeck, Chad
F13380
4107 Reservior Blvd.
$ 150.00
Columbia Heights, MN 55421
12208
3727 RESERVOIR BLVD
Quass, Timothy
F13342
3727 Reservoir Blvd
$ 150.00
Columbia Heights, MN 55421
15001
4328 5TH ST
Mueller, Glen
FE- 4328 -14
8671 Jewel Lane S
$ 150.00
Cottage Grove, MN 55016
20001
1224 CIRCLE TER BLVD
Ali, Salman
F13279
9180 Alamo Street NE
$ 150.00
Blaine, MN 55449
20008
4506 FILLMORE ST
Zhou, Chen
F13477A
6293 Peony Lane North
$ 150.00
Maple Grove, MN 55311
20013
1132 45TH AVE
Ibrahim, Mujir
F13409
15200 Elm Rd
$ 150.00
Maple Grove, MN 55311
20029
140142 1/2 AVE
Schubilske, Timothy
F13371A
5730 Royal Oaks Dr
$ 150.00
Shoreview, MN 55126
05/21/2014
09:54
20
Page 5
Print Rental Licenses to approve
COLUMBIA HEIGHTS
by �� z °14
x FIRE DEPARTMENT
INSPECT E
UM D ZVFZ S f GW
825 41s7 Avenue NE • Columbia Heights, MN 55421 • Inspections 763 - 706 -8156 • Fax 763 - 706 -8151 • fireinspections @ci.columbia- heights.mn.us
20042
1316 CIRCLE TER BLVD
Fragale, Pat
F13422
716 County Road 10 NE #234
$ 150.00
Blaine, MN 55434
20049
1215 CIRCLE TER BLVD
Kasar, Nurhan
F13424
7824 Alden Way N.E.
$ 150.00
Fridley, MN 55432
20053
4148 TYLER ST
Loza, David
F13478
4152 Tyler St
$ 150.00
Columbia Heights, MN 55421
20061
1162 CHEERY LN
Shorewood Enterprises, LLC
F13217B
9637 Anderson Lakes Pkwy #324
$ 150.00
Eden Prairie, MN 55344
20064
4415 2 112 ST
Henke, Kenneth
F13375A
4429 2 -1/2 Street
$ 150.00
Columbia Heights, MN 55421
20066
4433 2 1/2 ST
Henke, Kenneth
F13375
4429 2 -1/2 Street
$ 150.00
Columbia Heights, MN 55421
20070
4500 TYLER ST
Van Blaricom, Stanley
F13351
118 Balsam Lane N.
$ 150.00
Plymouth, MN 55441
20079
1319 CIRCLE TER BLVD
Agudo, Luis
F13462
3847 Central Avenue
$ 150.00
Columbia Heights, MN 55421
20082
1261 CIRCLE TER BLVD
Tohey, Joseph
F13404
544 Summit Street N.E.
$ 150.00
Columbia Heights, MN 55421
20085
3963 POLK ST
Chong, Hyo
F13402
3401- 78th Avenue North
$ 150.00
Brooklyn Park, MN 55443
20088
5232 WASHINGTON ST
Harlan, Bette
F13139H
PO Box 120066
$ 150.00
New Brighton, MN 55112
20106
204 42ND AVE
Diekow, Ryan
F13384
9130 Inverness Lane NW
$ 150.00
Ramsey, MN 55303
05/21/2014
09:54
21
Page 6
Print Rental Licenses to approve
COLUMBIA HEIGHTS
by CC 2014
FIRE DEPARTMENT
IjKa3FE0rEajW
DlYi81 ®n
825 41st Avenue NE • Columbia Heights, MN 55421 • Inspections 763- 706 -8156 • Fax 763- 706 -8151 • fireinspections @ci.columbia- heights.mn.us
20115
1231 40TH AVE
Xianmin, Zhang
F13282
433 Magestic Court
$ 150.00
Shoreview, MN 55126
20130
5128 WASHINGTON ST
Chamberlain Capital, LLC
F13152
PO Box 582
$ 150.00
Hopkins, MN 55343
20133
4975 TYLER ST
Cornelius, Chris
F13376
7890 Queensland Ln. N
$ 150.00
Maple Grove, MN 55311
20134
1116 45TH AVE
Medina, Julio
F13320
1528 Monroe St
$ 150.00
Minneapolis, MN 55413
20136
4040 CLEVELAND ST
DH Properties LLC
F13311
8555 1st Ave NE
$ 150.00
Rice, MN 56367
20139
936 42ND AVE
Steffl, Mark
F13360
4845 Diane Dr.
$ 150.00
Minnetonka, MN 55343
20144
5146 WASHINGTON ST
Harlan, Bette
F13139B
PO Box 120066
$ 150.00
New Brighton, MN 55112
20147
5208 WASHINGTON ST
Casey, Jennifer
F13237
8245 Spring Lake Road
$ 150.00
Moundsview, MN 55112
20154
5200 WASHINGTON ST
Harlan, Bette
F13139E
PO Box 120066
$ 150.00
New Brighton, MN 55112
20167
40146TH AVE
Anderson, Joel
F13374
4433 St Andrews Dr
$ 150.00
Blaine, MN 55449
20170
4606 FILLMORE ST
Xiong, Amy
F13405
4608 Fillmore St
$ 150.00
Columbia Heights, MN 55421
20172
1214 CHEERY LN
Moseychuk, John
F13456
1033 44 -1/2 Avenue N.E.
$ 150.00
Columbia Heights, MN 55421
05/21/2014
09:54
22
Page 7
Print Rental Licenses to approve
:. COLUMBIA HEIGHTS
by 0C_2014
s FIRE DEPARTMENT
I��hECi°T
®ni DIYI���N
825 41st Avenue NE • Columbia Heights, MN 55421 • Inspections 763 - 706 -8156 • Fax 763 - 706 -8151 • fireinspections @ci.columbia- heights.mn.us
20179
1715 37TH AVE
HNA Properties
F13239
4930 Pennine Pass N.E.
$ 150.00
Columbia Heights, MN 55421
20180
5152 WASHINGTON ST
Koster, Kenneth
F13244
4326 Greenhaven Court
$ 150.00
Vadnais Heights, MN 55127
20186
1230 CIRCLE TER BLVD
Tohey, Joseph
F13404A
544 Summit Street N.E.
$ 150.00
Columbia Heights, MN 55421
20188
4215 2ND ST
Schloesser, Ronald
F13349
3234 Innsbruck Drive N.
$ 150.00
New Brighton, MN 55112
20195
4241 2ND ST
Hafez, Adam
F13419
2630 Emerson Ave N #2
$ 150.00
Minneapolis, MN 55411
20210
1222 45 1/2 AVE
Olson, Nathan
F13390
1076 Island Lake Ave
$ 150.00
Shoreview, MN 55126
20232
5049 JACKSON ST
Szoka, Jerzy
F13189
9119 Alger Ct
$ 150.00
St Paul, MN 55077
20243
3816 3RD ST
Youngren, Mark
F13186
2430 154th Ave NW
$ 150.00
Andover, MN 55304
20244
4526 TYLER ST
Shaw, Brenda
F13393
745 225th Avenue NE
$ 150.00
East Bethel, MN 55011
20266
4606 4TH ST
Latzka, Alan
F13141
38643 Hwy 71 S
$ 150.00
Sauk Centre, MN 56378
20290
1248 CIRCLE TER BLVD
Gutmann, Sheila
F13427
4054 Birch Knoll Drive
$ 150.00
White Bear Lake, MN 55110
20388
1242 CIRCLE TER BLVD
Gutmann, Sheila
F13426
4054 Birch Knoll Drive
$ 150.00
White Bear Lake, MN 55110
05/21/2014
09:54
23
Page 8
Print Rental Licenses to approve
COLUMBIA HEIGHTS
by �c 2 °14
FIRE DEFARTMENT
R1P)'X)zm8jPjffCTz
CAW C l 'Y I S I CH
825 41st Avenue NE • Columbia Heights, MN 55421 • Inspections 763 - 706 -8156 • Fax 763 - 706 -8151. fireinspections @ci.columbia- heights.mn.us
20391
3920 ULYSSES ST
Schubilske, Timothy
F13371
5730 Royal Oaks Dr
$ 150.00
Shoreview, MN 55126
30001
4255 MAIN ST
Kilgore, Gina
F13306
6391 Monroe Street NE
$ 188.00
Fridley, MN 55432
30004
543 40TH AVE
ART Properties Management
F13256
543 40th Avenue #5
$ 234.00
Columbia Heights, MN 55421
30005
4220 4TH ST
Sass Inc
F13345
PO Box 836
$ 165.00
Lake Elmo, MN 55042
30031
711 37TH AVE
37th Ave. LLC
F13146
9100 W. Bloomington Freeway Suite #147 $ 302.00
Bloomington, MN 55431
30039
501 MILL ST
Carpio, Wilson
F13421
4034 Cleveland St NE
$ 160.00
Columbia Heights, MN 55421
30046
631 37TH AVE
Breiland, Mark
F13266
7390 Memory Lane
$ 211.00
Fridley, MN 55432
30054
95047TH AVE
Lundeen & Connolly, LLC
F13287
832 Watson Ave
$ 248.00
St Paul, MN 55102
30055
1400 47TH AVE
Demetriou, Martha
F13033
11159 Holland Circle
$ 410.00
Eden Prairie, MN 55347
30099
1045 PETERS PL
TSK Properties, LLC
F13401
2641 Ashley Terrace
$ 188.00
New Brighton, MN 55112
30100
3940 PETERS PL
Ostlund, Robert
F13198
6 Island Road
$ 302.00
North Oaks, MN 55127
30115
4615 TYLER ST
Riverwood Rentals, LLC
F13276
2505 Silver Lane
$ 160.00
Minneapolis, MN 55421
05/21/2014
09:54
24
Page 9
05/21/2014 09:54 25 Page 10
Print Rental Licenses to approve
COLUMBIA HEIGHTS
by CC 2014
FIRE D E F A R T M E N T
R-)IMSY19offirlam
D 1 V I S z om
825 41st Avenue NE . Columbia Heights, MN 55421 • Inspections 763 -706 -8156. Fax 763 - 706 -8151. fireinspectlons @ci.columbia - heights.mn.us
30117 4607 TYLER ST Castro, Antonio
F13297
2203 94th Way N
$ 160.00
Brooklyn Park, MN 55444
30119 4628 TYLER ST AminhasCo Properties, LLC
F13335
8132 York Ave. S.
$ 211.00
Bloomington, MN 55431
30120 4633 TYLER ST Cantlin Lake Properties LLC
F13185A
28551 127th Street NW
$ 160.00
Zimmerman, MN 55398
30123 4654 TYLER ST Demetriou, Martha
F13197
11159 Holland Circle
$ 248.00
Eden Prairie, MN 55347
Total # of Licenses: 112
05/21/2014 09:54 25 Page 10
CITY COUNCIL LETTER
Meeting of: May 27, 2014
AGENDA SECTION:
ORIGINATING DEPT.:
CITY MANAGER
NO:
License Department
APPROVAL
ITEM: License Agenda
BY: Shelley Hanson
DATE:
NO:
DATE: May 21, 2014
BY:
BACKGROUND /ANALYSIS
Attached is the business license agenda for the May 27, 2014 Council meeting. This agenda consists of
applications for contractor licenses for 2014 and the Carnival License for the Jamboree.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for May 27, 2014 as presented.
COUNCIL ACTION:
26
TO CITY COUNCIL May 27, 2014
*Signed Waiver Form Accompanied Application
CONTRACTOR'S LICENSES -2014
BLDG *R & N Roofing Construction Inc. 2555 Countryside Dr, Long Lake $60
*Diversified Construction 4931 West 35th St, St Louis Pk $60
*J.P. Schmitz Const. 16450 117th Ave N, Maple Grove $60
*Wencl Services Inc 8148 Pillsbury Ave So, Bloomington $60
*Krinkie Htg & AC 87 E County Rd B, St Paul $60
*Gosiak Tree Service 9578 110th St, Little Falls $60
CARNIVAL LICENSE
*Family Fun Shows 20590 State Hwy 83, Mankato $200
27
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCIL MEETING OF: May 27, 2014 .
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has received the list of claims paid covering check number _
152277 through 152461 in the amount of $ 611,309.07.
These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are herby, recommended for payment.
28
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CITY OF COLUMBI:R HEIGHTS
05/22/2014 12:09:19
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152277 thru 152461
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Optional Report Titl,-....... 05/27/2014 COUNCIL LI.iTING
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P.— Instruction :
J,1.>c. B_nc;r C.. pies Form Printer Hcla _p>ce LPI Line_. CPI CP SP
L LE, +NNO nl P4 Y - 6 066 10 Y y
29
ACS FINANCIAL SYSTEM
05/22/2014 1_:03:19 Che r_k Histor;
OS/27/2014 COUNCIL LI;TING
B. -.111 K VENDOR CHECIC# CHECK DATE AMOUNT
BANK CHECKING ACCOUNT
AARP
152277
01'14/14
420.00
TCE HARD ,-`,,RE
152278
05/14/19
34.36
JiERIC�,N BOTTLING C,JMLAN
152279
0_/14,14
212.4,-
iil IERICaiI CYLINDER INC
12280
05.'14; 14
3 4 � . SF
,:,MERICAN FLT „FOLE AND FL
152281
05/14/14
3''0.30
]1;ERI(:11: PLANNING �S.; T.
1522£2
05/14/19
2Ou. 0')
AFIERI6F.IDE LINEN INC
152:: =83
05/14/19
36,.50
AN')K- CTY - CENTRAL COML1
152284
OS/19/1:
',20.00
:.RTIC2.N BEER COMPANY
152285
05/14/14
.. `.00
ASPEN MILL, INC.
152286
05/14/14
^33.40
AUTOZONE STORES INC
152257
x/14/19
13P.42
BAILEY '.7URSERIES INC
1.52286
05/14/14
3,099.15
BAKER & T =YLOR
152289
00/14/14
1,996.52
BATTER BUILT TIRE & PATTE
152290
05/14/14
14C.54
EELLEDY EtR SUPPLY
152291
05/14/14
9t:.48
BEHNICK'S WINE
15-292
05/14/14
1.,54 -.C7
BOLTON & MENK, INC
152293
05/14/14
3,Oul.73
BUETOW 2 ARCHITECTS INC
IE_294
05/19/19
3,000.00
CLN^1GN RIVER WINERY
152295
05/14/14
204.00
CAPITOL BEVERAGE SALES L
152296
05/14/19
14,842.18
Cf,P�-TONE LLC
152257
05/14/14
250.00
CEFITER POINT ENERGY
152t9d
05/14/14
8,717.76
CENTURYLINK
ISLL.19
05/14/14
20'x.59
CITY PAGES
152300
05/14/14
459.00
CITY WIDE 'INDOW SER"ICE
1.`,2301
05/14/14
SJ.00
COCA. -COLE. BOTTLING MIC,lE
12302
05/14/14
2:1.42
CONSOLIDATED LUMBEI% CO
152?03
05./19/14
2,340.53
CP.Y_'TAL FPRINGS ICE LLC
152304
05/14/14
983.7c
DELECARD TOOL CO INC
1,x,-2305
05/14!11
195.84
ECM PUBLIf3HER., INC
152306
01/14/14
1,101.28
EMERGENCY RESF NSE SOLUT
152307
05;14/1:
2,£24.22
FARNER- BOCKEN
152:2
05/14/1-
7,268.09
FERGUSON WATERWORKS INC
152309
OS/191114
705.10
FINANCE s COMMERCE INC
152311)
05/14/14
1: ".15
FLAT EARTH BREWING COMPA
152311
05/14/14
45.00
FLAT ROCK GEO._FRP.PHIC. LL
152,312
OS/14/19
, -03.50
G L K SER "ICES I17C
151313
05/14'14
.:49. � - -7
GENUINE rz-'=,- /NAP., AUTO
1F2314
05 ,-19/14
6F.44
GGAE;?7.'BETH,,NY
152315
0G /1, /14
57.';2
GL.F.PE BEGINNINGS INC
1C-31S
05;14/19
1,2'0.00
H',N:'EN /':; RY
1.`2317
05/19/19
,000.00
HD . UPPLY WATER � OP.I'.- IN
JF-313
05/14,'14
x-4-07
HEINRICH EL7"ELIFE CORP
152313
OF/14;'14
HOHENSTEINL INC
1_`2320
05/14,'14
4,.43.).61
INDEED BRE`%ING COMPANY L
1522L1
05,'14/14
439.00
INDEPENDE17T CCHCOL DI;'T
1.`2322
051,14/14
10 „ 60.28
INNO- ':,TI "E CFFI,-;E SOLUTN
152323
05/14/14
54.13
30
CITY CF COLUMBIA HEIGHTS
GL5406.- `707.'4 PAGE 1
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
05/22/2014 12:09:19 Check History GL540R- V07.24 PAGE 2
05/27/2014 COUNCIL LISTING
BANK. "ENDOR •'-HECK# CHECK DATE Al JOUNT
BANK CHECKING ACCOUNT
JJ TAYLOR DI.ST OF MN
152324
05/14;'14
31,002.93
JOHN E REID . .-- SO�.IATE3
152:1G5
05/14/14
550.01
JOHNS -�N BF:Je. LIQIIOF. 10.
152326
05/14/14
6LE.10
LE-GUE OL' MII'NE.-JTr, CITI
15327
OF/14/14
325.00
LE:.GUE OF ili' CITIE.- IN,i
15232
05/14/14
11 00'.00
LOFFLER COI:P -IIIEC INC
1'12324
05/14/14
724.10
MAC QUEEN ECUIPMEFT CO.
152 -:;_O
05/14/14
479.05
M: -,LCO, IN_
152331
05/14/14
35. (-7
Min RI:HAM /14ATTHEW
15,332
05/14/14
3:`..76
MCI'NALD DISTRIBUTING CO
1E2 ? -3
05/141'14
1,681.30
MEDTOX L:=BOR,TORIE: >, INC
152b34
05/14/14
135.50
MENARC^ CASH47:.Y LUMBER -F
15233E
.11 /19/19
93.6G
MIDW;',Y FORD
1SL33-
05/14/14
4 9. 32
MII'IIEr.EJLI- FIN.-,I'::E DEPT
15233':
1,`./14/14
97,331.18
MII'NESOT==, EETI:0LEU11 SR'7C
152335
JC /14/14
31.90
NN MIGHT "AY ,AFETY .. RESE
152339
05/14/14
4F%.00
ITEEDHA14 DISTRIBUTING CO
1L2340
OS/14/14
10•.10
NICHOL OF 'STEPHEN
15- ?41
05/14/19
3,315.00
FORT=-TER
152'4c
0/14/14
449.10
OCCUPF,TIO:C,L DEVELO?'liENT
1`2343
0.`/19/19
452.38
OFFICE DEFOT
1'2344
05/14/14
1 9.07
OFFICE LEPOT
152345
05/14/14
24;.80
ON SITE S?,NITATION INC
IF2346
05/14/14
11.7E
ORKIN INC
11;2.'47
05/14/14
127.05
PAUSTIC ' -CNS WINE COMP
15234'.
05/14/14
1,41:-.23
i,
PHILLIPS WINE & PIRITS
152399
05/14/14
911.'36
PIEHN /JA: -ON
IS235n
05/14/14
SP.53
INC
1523.`1
O-F /14/14
540.20
. SZTli:,STER
152352
05 /11/14
3,60f).00
PREMIUM -,IATERS INC
15_'53
05/14/14
33.07
RANGE SY:;TEMJ
1523. -4
05/14/14
2,4 ?3.71
RICOH USA INC
IE.2355
05/14/14
420.1-
RICGETOP b1ARKETIN6 GROUP
152 ?Sc
05/14/14
192. 0
RITE INC
151357
O. °:/19/14
17,2 +5.58
ROSEDREW INC
151 'S�
05/14/14
_79.00
ROYAL TIRE
15235"
05/14/14
378.60
RYDPEP.G /SCOTT
152300
05./19/14
C90.D^
". T OFFICE PRODUCT.' IN
I_F2361
05/14/14
L-9.
B:I INC
15236
05;'14/14
120.u0
SCHAUFELE /JENNIFER
1.`.235?
05/14/14
555.94
SCHINDLER ELE'F4TOR CORP
1523P4
05/14/14
355.71
° -F.,RT ELLIOT HEUC.RICE: ON
15:.365
05/14/14
347.nl
COUTHEF.N WINE ,_ SPIRITS
152"1'6
05/14/14
11,777.43
STAPLES AD "NTAGE
1523!7
05/14/14
144.97
STAR TRIBUNE
15230?
05/14/14
554.00
STREICHER'S GUN- INC /DO
152319
05/14/19
2,443.91
SYN',WC --YNShI / - -TE ^E
1523 ",n
05/14;'14
35.75
31
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHT'S
05/22/2014 12:19:111 Ch._ -k History GLE40R- '-07.24 PAGE 3
0S /-'/2013 COUNCIL LILTING
BANK VE.1E OR CHECK# CHECK DATE Al, °OUNT
BANK CHECKING ACCOUNT
THREE RI':'ERS UMPIRE :.. -SO
1523 -1
05/14/14
1,2:0.00
TITUS /11iGGIE
152_72
05/14/19
L9.03
TR= DITION WINE . -PIRITS
I F 2 '�''?
05/14'19
2.00
Tr,UCK UTILITIES CO:i P:�,t'Y
152374
OS /14/14
10, 902.51
TF:IN CITIES JUNE H -ULING
152375
OE /1 -/14
UFA MOBILITY WIP.ELEd IN
152376
05/14/14
42.40
"ERIZON WIRELES:
1 23 ".7
05/14/14
157.11
'.- INCCOPIA INC
1523'"
05/1:,'14
502.OU
WAL' ER N2 LLC
n5/14,'14
Fns. Yl
WATEI, C�)NSER"ATION SRVC3
1523c0
05/14/14
514.5E
VINE MEFCHANT-
1P2381
0.5/14/14
4,0 -�.s5
WIRTZ BE"ERPGE 39INNEFOTA
1523,2
0`./14/14
15,536.29
Y,IRTZ BEI.'ERx,GE IIINNE..OTA
15:3;9
05/14/14
4:.'B & = .5.°.CIATES INC
152384
0`/14/14
XCEL ENEF.GY" (N S P)
152365
05/14/14
1,94.93
YrCUM OIL C011PANY INC
1523FF,
05/14/14
26,5�3.b4
ZIEGLER INC
152387
DS/14/14
312.21
C SM' -.LL ENGINE
15_3 °3
OS/ 21/14
1`v.06
ACE H,yRDBARE
1523' =1
15/21/14
37.14
AL 'AN:ED DI',PO...A,L 5ERVIC
15Y3-)O
05/21/14
126,.27:. E9
AHMED /LEE
15231
05 /21/14
467.31
ALLINA HOSPITALS . CLINI
lE ? ?'2
05/21/14
24..00
AMERIPRIDE LINEN INC
1523-
05/21.14
6.08
ARNE /=I: NA
If 23:;a
X5 /21 /1'
191.70
RPTIS: -IN BEER COMP::1:Y
15239=
x'5/21/14
1,4 ^0.07
BARNA GUZY , °TEFFEN LTD
1523.,0
05" 21/14
13,727.L'"1
BELLBOY E:4R SUPPLY
15397
05/21/14
557.._��
BELL50Y CORPORATION
15237,
01/21/14
3, "11.55
BERNICK'a NINE
152399
05/21/14
1,060.45
CAPITOL BE^EPil -,E SALES L
152400
05/21/14
10,063.50
CENTER POINT ENERGY
152401
05/21/14
'1r.16
CENTURYLIPK
162402
6/21/14
3-7. C7
CHANbL-,SKa CRT. R�,NCH &WINE
102403
0°,'21/14
729.60
CITY AUTC, GL -S:, INC
15 =404
05/ 1_1/14
_93.72
CITY WILE "IND(.i) SER"ICE
152405
05/21/14
=5.10
COCA -COLT. BOTTLING MIDS "E
152406
05/21/14
1. F0
COLUISRI�-, HEIGHT-' LID "', C
152407
PS/21/1 1
0. 00
ECM PUBLISHERS INC
15241�
05/21/14
C:3.c:'
FERGUS'N P.- ,TERUCRGF INC
152409
05;21/14
23.94
G 5 K `:ERVICES INC
15_:10
05/21/14
22.30
GENUINE PI- RTS /111_Pi, AUTO
152411
0`/21/14
41.41
GOPHER ST: -,TE ONE CALL IN
181412
0',21/14
26.10
GF. ^ -'E NURSERY
15:413
05/21/19
I ^5.00
HOLi'BECK'ELI ,BETH
112 -14
05,21/14
47.49
HCME DEPOT #2 02
1L241E
OE/21/14
..7
INN:,-ATIVE OFFICE SOLUTN
152416
OG,`21/14
..3.24
JJ TAYLOR DIST OF b_'N
152417
05/21/14
s�, 2(9. 04
32
ACS FIN_riNCIAL SYSTEM
05/22/2014 12:09:19 Ch " -ck History
05/27./2014 COUNCIL LL -:TING
BANK `.'ENDOR CHECK# CHECK DATE AMOUNT
BANK CHECKING ACCOUNT
JC HE -_017 BR-S. LIQUOR CO.
15241-
05/21/14
36,375.99
ILK, INC
152415
05 /21/14
3,502.12
Ki,NE /JEN
152420
05/21/14
KORCdLU /T.LI C
152421
05/21/14
1,2,0.00
MAC QUEEN EQUIEMENT CO.
152,;e2
05/21/14
210.00
MENi.RL, C". °HW:.Y LUMBER -F
152423
05/21/14
52;.91
MIDWAY FCRD
152924
05/21/14
2,2.45
MIDWEST :.SPHALT CO.
152425
05/21/14
120.CD
MINNEAPOLI- OXYGEN CO IN
152426
05/21/14
35.00
MINNEAPOLL` -,,I CO INC
152427
05!`_1/14
65.88
MN DEPT OF LAEJR [ INDUS
15242P
05/-1/14
20.90
NSI MECHANICAL CONTRACTI
152429
05/21/14
11,804.7-
NY.TROM PUBLISHING COP ^PA
152430
05!21/11
4,.;64.93
OFFICE LEPOT
152431
05 /21/14
4 ^.44
OFFICE EN'IRONMENT BROKE
1029-'2
OE/21/14
_,00
ON SITE S'.NITATION INC
152433
05/21/14
(.15.0(1
PHILLIPS VINE & '--PIRITS
152434
0/21/14
3,643.43
PIuNEER PRE:S
152,35
,5/21/14
533.50
POLLARD
152436
05/21/14
,2.27
REINDERS INC
152437
05!21/14
1,1-fi5.Ju
RENTER'S "szAREHOU'E
15243P
05/21/14
1e0.00
:S & T OFFICE PRODUCTS IN
152439
05/21/14
47.4
CElfLAK /C0NN1 -.
152440
05,'21/14
CUTHERN .?I NE & :-PIRITS
15-441
u5 /L1 /14
v, 915.13
TES.JM: .ET CO
152442
0 --/21/14
02.01
'.LEND-, CYCLES & - ,WING_l
15L443
05/21,14
47.02
TLI(' JUPPLY COMPANY INC
152444
05/21/14
15,.08
TRUGREEN CHEllL;2,V:N
15244.`
05/21/14
. ";!)8.; 8
TWIN CITIES JUNK HAULING
152 9-
u5 /21/14
124.1,0
TWIN CITY "d:,TEE, r:LINIC I
15244-
0.`/2lil4
120.1)0
UPPER MI` "SISSIPPI IRRIGA
1524 -1
05/21/14
293.12
URBAll LAND INSTITUTE
152449
,5/21/14
"0.00
VERIZON WIRELESS
152450
C5/21/14
4.4.71
70SS LIGHTING
1`2451
05/21/14
30.4 -1
CONSER'- �.TION SR'-'C:;
152452
G5/21/14
3-,'"0
;aELLM:- .N /JEi ?RY
1524-3
05/21/14
"'l.F 9
NHCLE:'.ALE TRUCK -TRLR PR
152454
Q5/ "1/14
2 -78
"i•'IMT,CTEL INC
152455
05/21;'1,
60.00
WINE I "IERCH -ANT:-'
152456
05/21/14
474.12
WIRTZ BE'.-EP,;,GE MINNESOTA
152457
05/ 21/14
595.27
:'.IRTZ BE'".'ERf.GE MINNESOTA
152459
05/21/14
9,201).03
�!'B C ASSOCIATES INC
152459
05,'21/14
1,140.2F
XCEL ENERGY (N S P)
15-,460
OS/21/14
a
`,474.93
ZIEGLER INC
15'2461
05/'.1/14
129.91
,.11,3 -0.07
33
CITY OF COLUMBIA HEIGHTS
GL54OR- ' "O -, .24 FACE 4
ACS FINANCIAL SYSTEM
05/22/2014 12:04:19 Ch—k Hist -r:•
05/27/2014 COUNCIL LISTING
BANK VENDOR CHECK# CHECK L'.,TE AMOUNT
REPORT TOTALS: 611,309.0.7
RECORDS PRINTED — 000870
34
CITY OF COLUMBIA HEIGHTS
GL540R "07.24 PAGE 5
ACS FINANCIAL :YFTEM
05/22/2014 12:0::1. Check History
FUND RE 'AD:
FUND DESCRIPTION DI'FURSELIENTS
101
FEIIERF.L
74,37".75
201
r13M,UCITY CE"ELUPMENT FUND
214
EDL .= DIIINI: TF -TION
365.20
212
STATE AID MAINTENANCE
;42,2x.
240
LIBRARY
4,_'71.,4
2F1
AFTER - SCHOOL EROGRAI48
1F:O.o1
412
CAPITAL IMPROVEMENT PARKS
1,150.2
415
CAPITAL IMPR'.714T - PIR PROJ
1, 277.00
420
CAP IMPFD"EtiEl'T- DE "ELOEI4EIJT
4,7E5.8.
601
ItiATER UTILITY
101,214.'
CO2
"EWER UTILITY
2,775.23
CO3
REFUSE FITND
127,491.32
L04
STOP'f SEP ;ER UTILITY
1,253.E2
609
LIrUOF.
22.=,424.7''.
e51
.,'-,TER CONSTRUCTION FUPD
653
::TCR[i SEWER CJNSTRUCT. FUND
101
CENTR: -.L GARLGE
47, 961.53
720
INFORMATION SYSTEI4;;
1-67
a.75
FISCAL AGENCY: GIS RANGER
E,3w .50
°4
IN:'URANCE
1,000.00
TOTAL ALL FUNDS 611,309.07
F'.NK RECAP:
FINK NAME DIoPURSEMENTS
- - -- ----------------------------
BANK CHECKING ACCCUI ;T F11,309.07
TOTAL ALL BANKS 611,30.07
35
CITY OF COLUi4BI:-_ HEIGHTS
GLO60;1- ^0'.24 RECF.PPAGE
GL5d0R
CITY COUNCIL LETTER
Meeting of May 27, 2014
Public
AGENDA SECTION:
Hearings
ORIGINATING DEPARTMENT:
CITY
Fire
MANAGER
NO:
APPROVAL
ITEM: Adopt Resolution For
BY: Gary Gorman
BY: //` $
Revocation
�`'
DATE: May 21, 2014
DATE:
NO: 14 -34 to 14 -36
Revocation of the license to operate a rental unit within the City of Columbia Heights is
requested against rental properties at:
2014 -34 — 1200 Circle Terrace Blvd
2014 -35 — 4344 2nd Street
2014 -36 — 4243 Van Buren Street
for failure to meet the requirements of the Residential Maintenance Codes.
RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of
Resolution Numbers 2014 -34, 2014 -35 and 2014 -36 being ample copies available to the
public.
RECOMMENDED MOTION: Move to adopt Resolution Numbers 2014 -34, 2014 -35, and
2014 -36 being Resolutions of the City Council of the City of Columbia Heights approving
revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental
licenses listed.
COUNCIL ACTION:
s %3
RESOLUTION 2014 -34
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential
rental license held by Norberto Santamaria (Hereinafter "License Holder ").
Whereas, license holder is the legal owner of the real property located at 1200 -1202 Circle
Terrace Boulevard N.E., Columbia Heights, Minnesota,
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice
setting forth the causes and reasons for the proposed Council action contained herein was
given to the License Holder on May 2, 2014 of a public hearing to be held on May 27, 2014.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
1. That on September 26, 2013 inspectors for the City of Columbia Heights, inspected
the property described above and noted violations. A compliance letter listing the
violations was mailed by regular mail to the owner at the address listed on the Rental
Housing License Application.
2. That on October 29, 2013 inspectors for the City of Columbia Heights performed a
reinspection and noted that violations remained uncorrected. A statement of cause
was mailed via regular mail to the owner at the address listed on the rental housing
license application.
3. That on November 12, 2013 inspectors for the City of Columbia Heights performed a
pre - council reinspection and noted that violations remained uncorrected
4. That on December 16, 2013 a seasonal extension was granted.
5. That on May 1, 2014 inspectors for the City of Columbia Heights performed a
reinspection and noted that violations remained uncorrected. A statement of cause
was mailed via regular mail to the owner at the address listed on the rental housing
license application.
6. That on May 14, 2014 inspectors for the City of Columbia Heights checked records
for this property and noted that the violations remained uncorrected
7. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Property Maintenance Code were found to exist, to -wit:
a. Shall repair /replace landscape edging that is falling out.
b. Shall repair /replace wood pillars in front that are rotting.
c. Shall repair large trench on North side of property.
8. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter 5A, Article III 5A.306 and 5A.303(A).
37
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by
license number F13069 is hereby revoked.
2. The City will post for the purpose of preventing occupancy a copy of this order on the
buildings covered by the license held by License Holder.
3. All tenants shall remove themselves from the premises within 45 days from the first
day of posting of this Order revoking the license as held by License Holder.
Passed this day of 2014
Offered by:
Second by:
Roll Call:
Attest:
Katie Bruno
City Council Secretary
38
Mayor Gary L. Peterson
RESOLUTION 2014 -35
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential
rental license held by Frederic Sila (Hereinafter "License Holder ").
Whereas, license holder is the legal owner of the real property located at 4344 2nd Street
N.E., Columbia Heights, Minnesota,
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice
setting forth the causes and reasons for the proposed Council action contained herein was
given to the License Holder on May 6, 2014 of a public hearing to be held on May 27, 2014.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
That on or about March 14, 2014 inspection office staff sent a letter requesting the
owner of the property submit the rental license application for this property. The
letter was mailed by regular mail to the owner at the address listed in the property
records.
2. That on May 5, 2014 inspection office staff reviewed the property file and noted that
the property remained unlicensed. A Statement of Cause was mailed by regular mail
to the owner at the address listed in the property records.
3. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
a. Failure to submit renewal rental license application and fees.
b. Failure to schedule an interior inspection.
4. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter 5A, Article III 5A.306 and 5A.303(A).
W
ORDER OF COUNCIL
The rental license belonging to the License Holder described herein and identified by
license number F12624A is hereby revoked;
2. The City will post for the purpose of preventing occupancy a copy of this order on the
buildings covered by the license held by License Holder;
All tenants shall remove themselves from the premises within 45 days from the first
day of posting of this Order revoking the license as held by License Holder.
Passed this day of 2014
Offered by:
Second by:
Roll Call:
Attest:
Katie Bruno
City Council Secretary
40
Mayor Gary L. Peterson
RESOLUTION 2014 -36
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential
rental license held by Patrick Brown (Hereinafter "License Holder ").
Whereas, license holder is the legal owner of the real property located at 4243 Van Buren
Street N.E., Columbia Heights, Minnesota,
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice
setting forth the causes and reasons for the proposed Council action contained herein was
given to the License Holder on May 6, 2014 of a public hearing to be held on May 27, 2014.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
1. That on or about March 14, 2014 inspection office staff sent a letter requesting the
owner of the property submit the rental license application for this property. The
letter was mailed by regular mail to the owner at the address listed in the property
records.
2. That on May 6, 2014 inspection office staff reviewed the property file and noted that
the property remained unlicensed. A Statement of Cause was mailed by regular mail
to the owner at the address listed in the property records.
3. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
a. Failure to submit renewal rental license application and fees.
4. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter 5A, Article III 5A.306 and 5A.303(A).
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by
license number F12434 is hereby revoked;
2. The City will post for the purpose of preventing occupancy a copy of this order on the
buildings covered by the license held by License Holder;
3. All tenants shall remove themselves from the premises within 45 days from the first
day of posting of this Order revoking the license as held by License Holder.
41
Passed this day of 2014
Offered by:
Second by:
Roll Call:
Attest:
Katie Bruno
City Council Secretary
42
Mayor Gary L. Peterson
CITY COUNCIL LETTER
Meeting of May 27, 2014
AGENDA SECTION: Public
ORIGINATING DEPARTMENT:
CITY
Hearings
Fire
MANAGER
NO:
APPROVAL
ITEM: Adopt Resolution For
BY: Gary Gorman
BY:
Abatement
l v
DATE: May 21, 2014
DATE:
NO: 14 -37
Declaration of a nuisance and abatement of violations within the City of Columbia
Heights is requested regarding properties at:
2014 -37 — 4329 Main Street N.E.
for failure to meet the requirements of the Residential Maintenance Code.
RECOMMENDED MOTION: Move to close the public hearing and to waive the
reading of Resolution Number 2014 -37 there being ample copies available to the
public.
RECOMMENDED MOTION: Move to adopt Resolution Number 2014 -37 being a
resolution of the City Council of the City of Columbia Heights declaring the property
listed a nuisance and approving the abatement of violations from the property
pursuant to City Code section 8.206.
COUNCIL ACTION:
43
RESOLUTION 2014 -37
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance
and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of
the property owned by Bart and Wendy Mady (Hereinafter "Owner of Record ").
Whereas, the owner of record is the legal owner of the real property located at 4329 Main Street N.E.
Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written
notice setting forth the causes and reasons for the proposed council action contained herein was sent
via regular mail to the owner of record on May 8, 2014.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights Makes the following:
FINDINGS OF FACT
1. That on May 8, 2014 the Fire Department responded to a complaint at the address listed
above. The Police Department noted that the structure was open and unsecured.
2. That on May 8, 2014 the Fire Chief ordered that Advance Companies secure the vacant
structure.
3. That based upon said records of the Fire Department, the following conditions and violations
of City Codes(s) were found to exist and have been abated, to wit:
A. Approve the immediate abatement of the hazardous situation located at 4329 Main
Street N.E.
4. That all parties, including the owner of record and any occupants or tenants, have been given
the appropriate notice of this hearing according to the provisions of the City Code Section
8.206(A) and 8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 4329 Main Street N.E. is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant,
or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
44
ORDER OF COUNCIL
1. The properly located at 4329 Main Street N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
Passed this day of 2014
Offered by:
Second by:
Roll Call:
Attest:
Katie Bruno
City Council Secretary
Mayor Gary L. Peterson
45
CITY COUNCIL LETTER
Meeting of May 27, 2014
AGENDA SECTION: Items for
ORIGINATING DEPARTMENT:
CITY
Consideration
Fire
MANAGER
NO:
APPROVAL
ITEM: Adopt Resolution Establishing
BY: Gary Gorman
BY:/
Property Maintenance Inspection
G�
Fees
DATE: May 22, 2014
DATE:
NO: 2014 -33
The Fire Department has a 45 day process for the relicensing of rental properties. This process
gives property owners plenty of time to complete everything, but is also efficient for us to keep us
on schedule throughout the year with all of our properties. One of the first issues that occurred
was owners not completing their relicensing requirements on time. Two years ago the City
Council adopted a late fee to motivate property owners to turn their licensing paperwork in, and to
have their initial inspections prior to their licensing date. We still have owners who are late but
the number has been gradually decreasing due to the additional fee being charged.
A second issue that is occurring is inspections are not being completed and the process for license
revocation is being started only to have the owner complete their violations just prior to the City
Council meeting. Staff then has to pull the Revocation Resolution from the Council agenda at the
last minute. Owners know they have additional time, up to a month, until the Council meeting to
get the inspection items done with no penalty. One of our owners, who also own property in
Fridley, was asked why he gets everything done on time in Fridley but not in Columbia Heights.
His answer was he has to pay for additional inspections in Fridley. This is a small percentage of
our owners causing the problem, as most complete everything on time. Fire staff is conducting at
least one, and many times two inspections just prior to the City Council meetings. The staff time
to start the revocation process, post buildings, notify tenants, conduct extra inspections is costly.
The idea of the current Reinstatement Fee after Revocation was to pay for all this time but very
few are making it to revocation. Attached is Exhibit A which is a chart that shows our current
licensing process and Exhibit B which is a chart that shows the number of properties that have had
the revocation process started with the number of actual license revocations and Pre - Council
inspections.
The proposal is to adopt a reinspection fee for all inspections above the two that are included with
the licensing fee. This reinspection fee would not be charged on those properties that get
extensions for costly or seasonal items. Resolution 2014 -33 is our current fee schedule, with no
changes except for the inclusion of the $100.00 reinspection fee. Staff feels this additional fee
will also motivate property owners to complete their licensing process in a timely manner.
46
RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of
Resolution Number 2014 -33 there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution Numbers 2014 -33 being a Resolution
establishing property maintenance inspection fees.
COUNCIL ACTION:
47
RESOLUTION NO. 2014-33
BEING A RESOLUTION ESTABLISHING PROPERTY MAITENANCE INSPECTION FEES
AS AUTHORIZED BY
CHAPTER 5A OF CITY CODE OF 2005
WHEREAS, Ordinance No. 1490, City Code of 2005, pertaining to Property
Maintenance regulations provides for the establishing of fees; and
WHEREAS, the City has authorized changes to property maintenance fees from
time to time; and
WHEREAS, the City finds there is a need to modify- the property maintenance
fee structure at this time; and
THEREFORE, BE IT RESOLVED, that the property maintenance fee structure
listed below shall be adopted and effective June 1, 2014.
RENTAL LICENSING FEES
Rental property license - 1 unit
Rental property license — 2 units
Rental property — 3 units
Rental property — 4 units
Rental property license - 5 thru 10 units
Rental property license - 11 thru 30 units
Rental property license — over 30 units
$150.00 per unit
$75.00 per unit
$50.00 per unit
$40.00 per unit
$50.00 per building plus $23.00 per unit
$50.00 per building plus $18.00 per unit
$50.00 per building plus $12.00 per unit
License Reinstatement after Revocation /Suspension Five times annual license fee
License Transfer Fee $25.00
Licensing Late Fee $100.00
Reinspection Fee $100.00 per inspection
ABATEMENT FEES
Immediate Abatement Administrative Fee
Abatement Administrative Fee
Passed this 27th day of May, 2014
Offered by:
Seconded by:
Roll Call: Ayes: Nays:
Attest:
Katie Bruno, City Clerk
48
$75.00 per abatement
$200.00 per abatement
Mayor Gary Peterson
EXHIBIT A
Licensing Process Timeline for Rental
Property
TIMELINE
ACTION
CONSEQUENCES
45 Days prior to license
Send out Renewal Letter and Application
expiration
Late Fee
15 Days prior to license
Send out Reminder Renewal Letter
expiration
Charged if:
x Application is not in
3 to 5 Days to prior to
Reminder email and phone call
license expiration
x Fees are unpaid
x Initial inspection not
Must have completed:
License Expires
v" Updated Application completed and in
performed
✓ Fees PAID
✓ Initial inspection completed
1 Day after Expiration
Send out Revocation Hearing Notice and
Statement of Cause to Owner
1 Day after Expiration"
Post Property and tenant units with Hearing
Notice(s)
Tuesday before Council
Generate Council Letter, and Resolution
Hearing
NO fees are collected for
Tuesday before Council
Send information to Council Secretary and
Hearing
Schedule for Revocation Hearing
the extra staff time and
expense of this process
Any time between License
Expiration and Friday before
Pre - Council Inspection, if required
Council Meeting
Day of Council Hearing
Additional Inspections, if required
Any time between License
If violations are corrected, Revocation is
Expiration and Council
removed from Council Agenda
Meeting
Public Hearing for Revocation
Reinstatement Fee
5x License Fee
*Timing may vary as time is allowed for items that may have been postmarked on the license expiration date.
** Timing can vary depending upon when next council meeting is. Tenants need two (2) weeks' notice prior to
meeting.
49
EXHIBIT B
RENTAL PROPERTY LICENSE REVOCATIONS
YEAR
REVOCATION
PROCESS STARTED
Pre - Council
INSPECTIONS
RENTAL LICENSES
REVOCATED
2009
143
58
19
2010
134
63
10
2011
203
106
9
2012
174
38
11
2013
133
69
8
The chart above shows the number of rental properties that have the license
revocation process started each year and the number of these properties that
actually have their license revoked by the City Council. Properties that are being
revoked for inspection violations will need a final scheduled Pre - Council
inspection, usually on the Thursday or Friday prior to the Council meeting.
Additional inspections are made by the Assistant Chief on the Monday of the
Council meeting which is not included in the totals above.
50
CITY COUNCIL LETTER
Meeting of. May 27, 2014
AGENDA SECTION: BID CONSIDERATIONS ORIGINATING CITY MANAGER
NO: DEPARTMENT:
PUBLIC WORKS
ITEM: ADOPT RESOLUTION 2014 -38, BEING A BY: Kevin Hansen BY:
RESOLUTION ACCEPTING BIDS AND DATE: 5/20/2014 DATE.
AWARDING A CONTRACT FOR THE 2014
MISCELLANEOUS CONCRETE REPAIRS AND
INSTALLATIONS, CITY PROJECT 1400
Background:
On January 13, 2014 City Council authorized staff to seek bids for the Annual Miscellaneous Concrete
Repair Program to replace /install concrete throughout the City. Plans and specifications were prepared and
advertised for bids in the Sun Focus on May 16, 2014. The project was also advertised electronically
through MnDOT EAdvert. Two contractors requested a copy of the bidding documents. One bid was
received and publicly read aloud at the May 20, 2014 bid opening. A copy of the bid opening minutes is
attached.
Analysis /Conclusions:
The low bid was submitted by Ron Kassa Construction, Inc. of Elko, Minnesota, in the amount of
$34,248.10. The unit prices are consistent with the Engineer's Estimate and increased approximately 8%
from the 2013 program unit prices. It should be noted that in the past several years, the increases have been
in the 0% to 2% range.
Specific items replaced or repaired under the Miscellaneous Concrete Program base bid include structures
such as curb and gutter, sidewalk, alley and street panels. The concrete replacement is budgeted for in the
Public Works Department budgets, such as in the Water Fund, for repairs of damaged concrete caused by
water main breaks.
Recommended Motion: Move to waive the reading of Resolution 2014 -38, there being ample copies
available to the public.
Recommended Motion: Move to adopt Resolution 2014 -38 being a Resolution accepting bids and
awarding the 2014 Miscellaneous Concrete Repairs and Installations, City Project No. 1400, to Ron Kassa
Construction, Inc., based upon their low, qualified, responsible bid in the amount of $34,248.10 from Fund 415-
51300 -4000; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the
same.
Attachment: Resolution 2014 -38
Bid Opening Minutes
COUNCIL ACTION:
51
RESOLUTION 2014 -38
RESOLUTION ACCEPTING BIDS AND AWARDING THE
2014 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS,
CITY PROJECT 1400
WHEREAS, pursuant to an advertisement for bids for City Project No. 1400, Miscellaneous
Concrete Repairs and Installations, bids were received, opened and tabulated according to
law. The following bids were received complying with the advertisement:
Bidder TOTAL
Ron Kassa Contruction, Inc. $34,248.10
WHEREAS, it appears that Ron Kassa Construction, Inc., 6005 250th Street E, Elko, Minnesota
is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA:
1. The Mayor and City Manager are hereby authorized and directed to enter into a contract
with Ron Kassa Construction, Inc. in the name of the City of Columbia Heights, for the
2014 Miscellaneous Concrete Repairs and Installations, City Project No. 1400, for a
bid amount of $34,248.10 according to plans and specifications therefore approved by the
Council.
2. The City Engineer is hereby authorized and directed to retain the deposit of the successful
bidder until the contract has been signed.
City Project No. 1400 shall be funded with State Aid Maintenance Fund, General Fund,
Park Fund, Street Fund, Sewer and Water Fund and PIR funds.
Passed this 27th day of May 2014.
Offered by:
Seconded by:
Roll Call:
Katie Bruno
City Clerk
52
CITY OF COLUMBIA HEIGHTS
IM
Mayor Gary L. Peterson
CITY OF COLUMBIA HEIGHTS
Minutes of Bid Opening on Tuesday, May 20, 2014 at 2:00 PM
2014 Miscellaneous Concrete Repairs and Installations
City Project 1400
Pursuant to an advertisement for bids for Miscellaneous Concrete Repairs and Installations, City
Project 1400, an administrative meeting was held on May 20, 2014 at 2:00 PM for the purpose of
bid opening.
Attending the meeting was:
Kathy Young, Assistant City Engineer
Sue Schmidtbauer, Public Works Secretary
Bids were opened and read aloud as follows:
Bidder Base Bid
Ron Kassa Construction, Inc. $34,248.10
Respectfully submitted,
Sue Schmidtbauer
Public Works Secretary
53
CITY COUNCIL LETTER
Meeting of: May 27, 2014
AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: ADOPT RESOLUTION NO. 2014 -39, BY: K. Hansen BY:
BEING A RESOLUTION ACCEPTING BIDS AND DATE: 5/20/2014 DATE:
AWARDING A CONTRACT FOR THE 2014
CONCRETE ALLEY CONSTRUCTION PROGRAM
Background:
A Public Improvement Hearing for the 2014 Concrete Alley Construction was held on March 3, 2014. The
City Council ordered improvements for the following alleys:
1. Van Buren Street to Central Avenue, 39th Avenue to 40th Avenue
2. Van Buren Street to Central Avenue, 42nd Avenue to 43rd Avenue, and
3. Monroe Street to Quincy Street, 42nd Avenue to 43rd Avenue.
Plans and specifications were prepared and advertised for bids in the Sun Focus on April 25, 2014. The
project was also advertised electronically through Quest Construction Data Network and MnDOT EAdvert.
Twenty -two contractors or suppliers requested copies of the bidding documents. Two bids were received
and publicly read aloud at the May 21, 2014 bid opening. A detailed copy of the complete bid tabulation is
available from the City Engineer.
Analysis /Conclusions:
Ryan Contracting submitted the low base bid, in the amount of $764,573.00. Approximately $19,050
separated the next bidder from the low bidder on the base bid.
The overall project cost for the concrete alley construction is approximately 30% higher than the Engineer's
Estimate presented at the Improvement Hearing. The estimated construction cost for the alleys was
$364,655 and the bid price for the alley construction is $472,995. This would require an additional $108,340
be contributed to the project from the infrastructure fund. Alley construction is not eligible to use the
population apportionment of State aid funds.
Alternate bids were received for:
1) Residential construction on private property for concrete and bituminous construction,
2) Pervious concrete pavement instead of concrete pavers, and
3) Retaining wall constructed with "big block" units instead of traditional modular block wall units.
If Council awards the project, Staff is recommending accepting Alternates 1 and 3. Alternate 1 provides unit
pricing for private residential concrete driveway or sidewalk construction as has been done in previous street
rehabilitation projects. Alternate 2 provides for constructing the retaining wall in the alley from Van Buren
Street to Central Avenue between 39th Avenue and 40th Avenue with prefab modular block.
The funding sources are a combination of assessments, infrastructure, and utility funds as shown below:
Alley (Assessment): $ 254,045
Alley (Infrastructure): $ 224,250
Storm Fund: $ 214,580
Retaining Wall (infrastructure): $ 74,440
54
CITY COUNCIL LETTER
Meeting of: May 27, 2014
AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER
NO: I PUBLIC WORKS
ITEM: ADOPT RESOLUTION NO. 2014 -39, BY: K. Hansen BY:
BEING A RESOLUTION ACCEPTING BIDS AND DATE: 5/20/2014 DATE:
AWARDING A CONTRACT FOR THE 2014
CONCRETE ALLEY CONSTRUCTION PROGRAM
2014 Concrete Alley Construction — Page 2
The work includes:
CONCRETE ALLEY CONSTRUCTION
1. Van Buren Street to Central Avenue, 39th Avenue to 40th Avenue
2. Van Buren Street to Central Avenue, 42nd Avenue to 43rd Avenue
3. Monroe Street to Quincy Street, 42"d Avenue to 43rd Avenue
STORM SEWER IMPROVEMENTS:
1. Additional storm sewer pipe and manholes /catch basins
2. Concrete permeable pavers in low areas
RETAINING WALL CONSTRUCTION:
1. Van Buren Street to Central Avenue, 39th Avenue to 40th Avenue
2. Monroe Street to Quincy Street, 42nd Avenue to 43rd Avenue
Recommended Motion: Move to reject all bids for the 2014 Concrete Alley Construction Program, City
Project Number 1402, and authorize staff to seek new bids.
ALTERNATE Recommended Motion: Move to waive the reading of Resolution 2014 -39, there being
ample copies available to the public.
ALTERNATE Recommended Motion: Move to adopt Resolution 2014 -39 being a resolution accepting
bids and awarding the 2014 Concrete Alley Construction Program, City Project No. 1402, including
Alternate 1 for unit priced private construction, and Alternate 3 for prefab modular block retaining wall to
Ryan Contracting of Elko New Market, Minnesota based upon their low, qualified, responsible bid in the
amount of $767,313.00 with funds to be appropriated from Fund 415 -51405 -5185; and, furthermore, to
authorize the Mayor and City Manager to enter into a contract for the same.
Attachments: Resolution 2014 -39
Bid opening minutes
COUNCIL ACTION:
55
RESOLUTION 2014 -39
RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT
FOR CONCRETE ALLEY CONSTRUCTION, CITY PROJECT NO. 1402
WHEREAS, pursuant to an advertisement for bids for City Project No. 1402, Concrete Alley Construction, two bids
were received, opened and tabulated according to law. The following bids were received complying with the
advertisement:
Bidder
Base Bid
Alt. 1
Alt. 2
Alt. 3
TOTAL
Ryan Contracting
$764,573.00
$5,300.00
$26,965.00
($2,560.00)
$794,278.00
Concrete Idea, Inc.
$783,624.25
$3,675.00
($33,726.00)
$8,952.00
$762,525.25
WHEREAS, it appears that Ryan Contracting, 26480 France Avenue, Elko New Market, MN 55020 is the lowest
responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,
MINNESOTA:
The Mayor and City Manager are hereby authorized and directed to enter into a contract with Ryan Contracting
in the name of the City of Columbia Heights, for the 2014 Concrete Alley Construction, City Project No. 1402,
according to plans and specifications therefore approved by the Council.
The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with
their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract
has been signed.
3. City Project 1402 shall be funded with Infrastructure Funds, Project Assessments, Sanitary Sewer, Storm and
Water Utility Construction Funds.
4.
Passed this 27`x' day of May, 2014.
Offered by:
Second by:
Roll call:
Katie Bruno
City Clerk
56
CITY OF COLUMBIA HEIGHTS
Im
Mayor Gary L. Peterson
CITY OF COLUMBIA HEIGHTS
Minutes of Bid Opening on Wednesday, May 21, 2014 at 10:00 AM
2014 Concrete Alley Construction
City Project 1402
Pursuant to an advertisement for bids for Concrete Alley Construction, City Project 1402, an
administrative meeting was held on May 21, 2014 at 10:00 AM for the purpose of bid opening.
Attending the meeting was:
Kevin Hansen, City Engineer
Sue Schmidtbauer, Public Works Secretary
Rick Kruger, Brock White
Bids were opened and read aloud as follows:
Base Bid with
Bidder Base Bid Alt. 1 Alt. 2 Alt. 3 Alts. 1, 2 and 3
Ryan Contracting $764,573.00 $5,300.00 *$26,965.00 ($2,560.00) $794,278.00
Concrete Idea $783,624.25 $3,675.00 ($33,726.00) $8,952.00 $762,525.25
*Coil ected
Respectfully submitted,
Sue Schmidtbauer
Public Works Secretary
57
CITY COUNCIL LETTER
Meeting of: May 27, 2014
AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: ADOPT RESOLUTION NO. 2014 -40, BY: K. Hansen BY:
BEING A RESOLUTION ACCEPTING BIDS AND DATE: 5/20/2014 DATE:
AWARDING A CONTRACT FOR THE 2014 STATE
AID STREETS OVERLAY PROJECT
Background:
A Public Improvement Hearing for the 2014 State Aid Street Rehabilitation was held on March 3, 2014. The
City Council ordered improvements for the following state aid and local streets (3 of 6 streets proposed):
1. Stinson Boulevard, Fairway Drive to 325' north of North Upland Crest (concrete street)
2. 39th Avenue, Central Avenue to Reservoir Boulevard
3. 38th Avenue, Main Street to 3rd Street
Plans and specifications were prepared and advertised for bids in the Sun Focus on April 25, 2014. The
project was also advertised electronically through Quest Construction Data Network and MnDOT EAdvert.
Seventeen contractors or suppliers requested copies of the bidding documents. Four bids were received and
publicly read aloud at the May 20, 2014 bid opening. A detailed copy of the complete bid tabulation is
available from the City Engineer.
Analysis /Conclusions:
Northwest Asphalt, Inc. submitted the low base bid, in the amount of $318,229.62. Approximately $12,180
separated the next bidder from the low bidder on the base bid. The overall project cost is approximately 15 %
lower than the Engineer's Estimate presented at the Improvement Hearing. Alternate bids were received for:
1) Residential construction on private property for concrete and bituminous construction, and
2) Full depth reclamation and paving on Stinson Boulevard from 5th Street NW to the north of North
Upland Crest (local street).
Staff is recommending accepting Alternates 1 and 2. Alternate 1 provides unit pricing for private residential
concrete driveway or sidewalk construction as has been done in previous street rehabilitation projects.
Alternate 2 provides for full depth reclamation (grinding up the existing pavement and underlying gravel
base), removing top 3" of ground material and paving a new 3" bituminous surface. The City has
successfully done this on other streets. The existing cross slopes on Stinson Boulevard limits the overlay
thickness. In this case, the FDR and bituminous surfacing results in a stronger street.
Based upon the low bid from Northwest Asphalt, Inc. staff is recommending contract award of the base
bid with Alternates 1 and 2. The funding sources are a
combination of assessments, state aid fund, and
utility funds as shown below:
Assessment/State Aid Funds:
$ 228,670.
Other Revenue (New Brighton):
$ 54,760.
Sanitary Fund:
$ 22,200.
Storm Fund:
$ 17,035.
Water Fund:
$ 17,035.
58
CITY COUNCIL LETTER
Meeting of: May 27, 2014
AGENDA SECTION: BID CONSIDERATION I ORIGINATING DEPARTMENT: I CITY MANAGER
NO: PUBLIC WORKS
ITEM: ADOPT RESOLUTION NO. 2014-40, BY: K. Hansen BY:
BEING A RESOLUTION ACCEPTING BIDS AND DATE: 5/20/2014 DATE:
AWARDING A CONTRACT FOR THE 2014 STATE
AID STREETS OVERLAY PROJECT
2014 Street Overlay Project — Page 2
The work includes:
STREET MILL AND OVERLAY
1. Stinson Boulevard, Fairway Drive to 5th Street NW (NB)
2. 39th Avenue, Central Avenue to Reservoir Boulevard
3. 38th Avenue, Main Street to 3rd Street
FULL -DEPTH RECLAMATION AND PAVING
1. Stinson Boulevard, 5th Street NW (NB) to 325' north of North Upland Crest
SANITARY SEWER REPAIRS:
1. Sanitary sewer manholes throughout the construction area —
Replace adjusting rings, install external seal (if needed) and replace casting.
STORM SEWER REPAIRS:
1. Storm sewer manholes and catch basins throughout the construction area —
Replace adjusting rings and replace casting.
Recommended Motion: Move to waive the reading of Resolution 2014 -40, there being ample copies
available to the public.
Recommended Motion: Move to adopt Resolution 2014 -40 being a resolution accepting bids and awarding
the 2014 State Aid Streets Overlay Program, City Project No. 1405, including Alternate 1 for unit priced
private construction, and Alternate 2 for full depth reclamation and bituminous paving, with construction on
the east side of Stinson Boulevard contingent on award by the City of New Brighton to Northwest Asphalt,
Inc. of Shakopee, Minnesota based upon their low, qualified, responsible bid in the amount of $339,701.07
with funds to be appropriated from Fund 415 -51405 -5185; and, furthermore, to authorize the Mayor and City
Manager to enter into a contract for the same.
Attachments: Resolution 2014 -40
Bid opening minutes
COUNCIL ACTION:
59
RESOLUTION 2014 -40
RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT
FOR STATE AID STREETS OVERLAY PROGRAM, CITY PROJECT NO. 1405
WHEREAS, pursuant to an advertisement for bids for City Project No. 1405, State Aid Street Overlay Improvements,
four bids were received, opened and tabulated according to law. The following bids were received complying with the
advertisement:
Bidder
Base Bid
Alt. 1
Alt. 2
TOTAL
Northwest Asphalt, Inc.
$318,229.62
$4,022.50
$17,448.95
$339,701.07
Hardrives, Inc.
$330,409.13
$3,501.10
$17,327.12
$351,237.35
North Valley, Inc.
$385,840.31
$7,154.70
$11,522.34
$404,481.35
Park Construction Company
$452,006.54
$6,611.50
$16,808.05
$475,426.09
WHEREAS, it appears that Northwest Asphalt, Inc., 1451 Stagecoach Road, Shakopee, MN 55379 is the lowest
responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,
MINNESOTA:
1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Northwest
Asphalt, Inc. in the naive of the City of Columbia Heights, for the 2014 State Aid Streets Overlay Program,
City Project No. 1405 according to plans and specifications therefore approved by the Council.
2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with
their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract
has been signed.
City Project 1405 shall be funded with General Funds (Assessments), Sanitary Sewer, Storm and Water Utility
Construction Funds, State Aid Funds, and Funds from City of New Brighton.
Passed this 270' day of May, 2014.
Offered by:
Second by:
Roll call:
Katie Bruno
City Clerk
60
CITY OF COLUMBIA HEIGHTS
li
Mayor Gary L. Peterson
CITY OF COLUMBIA HEIGHTS
Minutes of Bid Opening on Tuesday, May 20, 2014, 10:00 AM
2014 State Aid Streets Overlay Program
City Project 1405
Pursuant to an advertisement for bids for 2014 State Aid Streets Overlay Program, City Project 1405,
an administrative meeting was held on May 20, 2014 at 10:00 AM for the purpose of bid opening.
Attending the meeting was:
Kevin Hansen, City Engineer
Sue Schmidtbauer, Public Works Secretary
Ed Kieger, Hardrives, Inc.
Derick Sonnenberg, Park Construction
Bids were opened and read aloud as follows:
Bidder
Base Bid
Alt. 1
Alt. 2
Northwest Asphalt
318,229.62
4,022.50
17,448.95
Hardrives, Inc.
330,409.13
3,501.10
17,327.12
North Valley
385,840.31
7,154.70
11,522.34
Park Construction
452,006.54
6,611.50
16,808.05
Respectfully submitted,
Sue Schmidtbauer
Public Works Secretary
61
Base Bid with
Alt. 1 and Alt. 2
339,701.07
351,237.35
404,481.35
475,426.09
CITY COUNCIL LETTER
Meeting of: May 27, 2014
AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY
NO: PUBLIC WORKS MANA
ITEM: ACCEPTING BIDS AND AWARDING A BY: K. Hansen BY:k
CONTRACT FOR PUMP STATION NO. 2 VFD DATE: May 21, 2014 DATE:
DRIVES AND ELECTRICAL MODIFICATIONS, CITY
PROJECT 1407
Background:
Plans and specifications were prepared and advertised for bids in the Sun Focus on April 17, 2014 and in Finance and
Commerce (trade journal) on April 17, 2014. The project was also advertised electronically through Quest Construction
Data Network and the Builders Exchange. Ten contractors requested a copy of the bidding documents. Six bids were
received and publicly read aloud at the May 6, 2014 bid opening. A copy of the bid opening minutes is attached.
Issues:
The replacement of the pump motors at Water Pump Station #2 is the second part of a 2 -phase project initiated in 2013
following the recommendations of the Water Model Update. In 2013, the Pressure Reducing Valve, vault and piping was
replaced at pump station #2. The Variable Frequency Drives (VFD) and associated electrical upgrades at water pumping
station #2 was addressed in the 2014 Public Works budget as a critical project. The water model completed in 2012 found
significant pressure spikes occurring in the distribution system from the on /off cycle at pump station #2. This likely has a
significant impact to the number of water main breaks the City experiences in this pressure zone. VFD's will remove the
pressure gradients during the normal operation of the pumps.
The apparent low bid was submitted by Ultimate Controls of Fridley, Minnesota, in the amount of $102,828. As Ultimate
Controls is a relatively new company, the bid was discussed with the contractor. It was discovered that a critical section of
the bid (bid section 16950) detailing systems integration was not followed and not provided in their bid — rendering the
bid non- responsive. The next low, responsive bid was provided by Forest Lake Contracting in the amount of $119,500.
The bidding docunents included a $15,000 allowance for the reconditioning of the two pumps. The extent of the pump
reconditioning is unknown until they are pulled and tested for pumping rates. The responsive base bid was 3.9% above the
Engineer's Estimate of $115,000.
A summary of the bids is as follows:
Bidder Base Bid
Ultimate Controls Electric LLC $102,828
Forest Lake Contracting, Inc. $119,500
Municipal Builders, Inc. $126,900
Killmer Electric $132,600
Recommended Motion: Move to accept bids and award the contract for Pump Station No. 2 Electrical Modifications,
City Project No. 1407, to Forest Lake Contracting of Forest Lake, MN based upon their low, qualified responsible bid in
the amount of $119,500.00 with funds to be appropriated from Fund 651 - 51407; and, furthennore, to authorize the Mayor
and City Manager to enter into a contract for the same.
Attachment: Bid Opening Minutes
Bolton & Menk Recommendation Letter
COUNCIL ACTION:
62
CITY OF COLUMBIA HEIGHTS
Minutes of Bid Opening on Tuesday, May 6, 2014 at 2:00 PM
Pump Station No. 2 Electrical Modifications
City Project 1407
Pursuant to an advertisement for bids for Pump Station No. 2 Electrical Modifications, City
Project 1407, an administrative meeting was held on May 6, 2014 at 2:00 PM for the purpose of
bid opening.
Attending the meeting was:
Kevin Hansen, City Engineer
Lauren McClanahan, Superintendent
Doug Klamerus, Bolton & Menk
Sarah Klausen, Ultimate Controls Electric LLC
Chris Brown, Forest Lake Contracting, Inc.
Bids were opened and read aloud as follows:
Bidder Base Bid
Ultimate Controls Electric LLC 102,828.00
Forest Lake Contracting, Inc. 119,500.00
Municipal Builders, Inc. 126,900.00
Killmer Electric 132,600.00
Respectfully submitted,
Sue Schmidtbauer
Public Works Secretary
63
BO I_T'ON & M F= N K , I NC®
m �
May 22, 2014
Kevin Hansen
City of Columbia Heights
637 38"' Avenue NE
Columbia Heights, MN 55421
Consulting Engineers & Surveyors
2035 County Road D East • Suite B • Maplewood, MN 55109 -5314
Phone (651) 704 -9970 • Fax (651) 704 -9971
www.bolton- menk.com
RE: Recommendation of Contract Award
Bids Received for Pump Station No. 2 Electrical Modifications
Dear Mr. Hansen,
On Tuesday, May 6, 2014 bids were received for the Pump Station No. 2 Electrical Modifications Project.
Four bids were received for the project as listed below:
Bidders
Base Bid
Ultimate Controls and Electric
$102,828
Forest Lake Contracting
$119,500
Municipal Builders, Inc.
$126,900
Killmer Electric
$132,600
Although the apparent low bidder is Ultimate Controls and Electric, they have not included Instrument
Control Systems as a subcontractor for the SCADA system work which is a requirement of the project
and integral in providing consistent operation of the City's utility controls. Therefore, we recommend
award to the second lowest bidder, Forest Lake Contracting in the amount of $119,500.
If you have any questions, please contact me at your convenience.
Sincerely,
BOLTON & MENK, INC.
V��
Douglas E. Klamerus, P.E.
Project Manager
Enc: Bid Tabulation
\\mankato4 \g \Co1umbia Heights \N15.107772\1_Corres,Hansen Recom of Award.docx
DESIGNING FOR A BETTER TOMORROW
Bolton & Menk is an equal opportunity employer
64
CITY COUNCIL LETTER
Meeting of. May 27, 2014
AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: ACCEPT BIDS AND AWARD A BY: K. Hansen BY:
CONTRACT FOR THE 2014 MISCELLANEOUS DATE: 5/21/2014 DATE: °
UTILITY REPAIRS AND INSTALLATIONS,
PROJECT 1411
Background:
Annually, Public Works staff cleans and inspects portions of the sanitary and storm sewer system, including
pipe and structures. Through underground televising, staff has determined that the locations identified below
will need pipe segments replaced. In these areas the pipe has lost shape, pipe segments are missing or the
pipe has settled significantly which decreased pipe capacity. The condition of structures is determined
through visual inspections. In addition, the operation of hydrants and water main valves is evaluated during
the annual flushing program and while isolating water main break locations. The hydrants and valves listed
below require replacement.
1. 44'/2 Avenue and Buchanan Street (sanitary sewer, storm sewer, water main)
2. 38th Avenue, west of Madison PI (sanitary sewer)
3. Main Street at 39th Avenue (storm sewer)
4. 51St and University Avenues, 52nd and Central Avenues, 53rd and Central Avenues (hydrants)
5. 46th Avenue east of Central Avenue, 45th Avenue and Tyler Street, 40th Avenue and Main Street (gate
valves)
Plans and specifications were prepared and advertised for bids in the Sun Focus on May 16, 2014. The
project was also advertised electronically through Quest Construction Data Network. Four bids were
received and publicly read aloud at the May 21, 2014 bid opening. A detailed copy of the complete bid
tabulation is available from the City Engineer.
Analysis /Conclusions:
Interstate Companies, Inc. submitted the low base bid, in the amount of $134,315. Approximately $56,000
separated the next bidder from the low bidder on the base bid. The low bid is slightly over the Engineer's
Estimate of $120,000.
Recommended Motion: Move to accept bids and award the 2014 Miscellaneous Utility Repairs and
Installations, City Project No. 1411, to Interstate Companies of Forest Lake, Minnesota based upon their
low, qualified, responsible bid in the amount of $134,315.00 with funds to be appropriated from Fund 651-
51411 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the
same.
Attachments: Bid opening minutes
COUNCIL ACTION:
65
CITY OF COLUMBIA HEIGHTS
Minutes of Bid Opening on Wednesday, May 21, 2014 at 2 :00 PM
2014 Miscellaneous Utility Repairs and Installations
City Project 1411
Pursuant to an advertisement for bids for Miscellaneous Utility Repairs and Installations, City Project
1411, an administrative meeting was held on May 21, 2014 at 2:00 PM for the purpose of bid opening.
Attending the meeting was:
Kathy Young, Assistant City Engineer
Sue Schmidtbauer, Public Works Secretary
Matt Moeller, Interstate Removal Co.
Erik Paulson, Interstate Removal Co.
Ryan VanNurden, Metro Utilities, Inc.
Bids were opened and read aloud as follows:
Bidder Base Bid
Interstate Removal Co.
$134,315.00
Metro Utilities, Inc.
$190,124.00
Penn Contracting, Inc.
$196,364.00
Northdale Construction Co.
$269,933.33
Respectfully submitted,
Sue Schmidtbauer
Public Works Secretary
66