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HomeMy WebLinkAbout04/28/2014 Regular MeetingCITY OF COLUMBIA HEIGHTS 590 40" Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 Visit our website at.- www.ci.columbia- hekhts.mn.us Mayor Gary L. Peterson Councilmembers Robert A. Williams Bruce Nawrocki Tammera Diehm Donna Schmitt City Manarer Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, April 28, 2014 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only) 1. CALL TO ORDER 2. APPOINT SECRETARY PRO TEM Motion: Move to appoint Carole Blowers as Secretary Pro Tem. 3. ROLL CALL 4. INVOCATION 5. PLEDGE OF ALLEGIANCE 6. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 7. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS PROCLAMATION: Police Week is May 11-17,2014 p • 4 PROCLAMATION: May 2014 is Building Safety Month p • 5 8. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the Board of Appeals/ Equalization of April 14, p. 6 2014 MOTION: Move to approve the minutes of the City Council meeting of April 14, 2014. P. 8 B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the January 28, 2014, HRA meeting minutes. p. 24 MOTION: Move to accept the February 3, 2014, EDA meeting minutes. p. 35 City Council Agenda Monday, April 28, 2014 Page 2 of 3 C. Approve Attached List of Rental Housing Licenses p. 43 MOTION: Move to approve the items listed for rental housing license applications for April 28, 2014 in that they have met the requirements of the Property Maintenance Code. D. Transfer of Monies to the Police Department's Budget p. 56 MOTION: Move to transfer $6,890 of monies received in Public Safety Building Range rental fees to the Police Department's budget as follows: $2,089.99 to line item 4020, Building Repair and Maintenance, for hepa filters; $2,293.00 to line item 3050, Expert and Professional Services, for the mining of lead and installation of panels; and $2,507.01 to line item 2171, General Supplies, for necessary materials. E. Approve Proposal from Leo A Daly for Development of a Construction Cost Estimate for a p • 58 Public Library MOTION: Move to accept the proposal from Leo A. Daly in the amount of $39,180, plus reimburseables, for the preparation conceptual level drawings and a construction cost estimate for a City Library located on the 1.6 acre parcel north of 825 41St Avenue (former NEI site), and authorize the Mayor and City Manager to enter into an Agreement for the same. Funding will be provided from the Library Capital Building Fund 450 -51410 -3050. F. Approve Business License Applications p. 63 MOTION: Move to approve the items as listed on the business license agenda for April 28, 2014, as presented. G. Payment of Bills p. 65 MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 151967 through 152132 in the amount of $726,489.99. MOTION: Move to approve the Consent Agenda items. 9. PUBLIC HEARINGS A. Adopt Resolutions 2014 -21, 4616 Tyler Street N.E., and 2014 -22, 4622 Tyler Street N.E., p. 73 being Resolutions of the City Council of the City of Columbia Heights Approving Rental License Revocation for Failure to meet the Requirements of the Property Maintenance Codes MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2014 -21, there being ample copies available to the public. MOTION: Move to adopt Resolution Number 2014 -21, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license. MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2014 -22, there being ample copies available to the public. MOTION: Move to adopt Resolution Number 2014 -22, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license. City Council Agenda Monday, April 28, 2014 Page 3 of 3 B. Adopt Resolution 2014 -28, 4655 Pierce Street N.E., being a Resolution of the City Council of the City of Columbia Heights Approving Rental License Revocation for Failure to meet the Requirements of the Property Maintenance Codes p. 103 MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2014 -28, being ample copies available to the public. MOTION: Move to adopt Resolution Number 2014 -28, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license. C. Adopt Resolutions 2014 -26, 3723 Polk Street N.E., 2014 -27, 4355 Madison Street N.E., and 2014 -30, 3865 Tyler Street, being Resolutions of the City Council of the City of Columbia Heights Approving Rental License Revocation for Failure to Meet the Requirements of the Property Maintenance Codes p. 106 MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers 2014 -26, 2014 -27, and 2014 -30 being ample copies available to the public. MOTION: Move to adopt Resolution Numbers 2014 -26, 2014 -27, and 2014 -30 being Resolutions of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental licenses listed. D. Adopt Resolution 2014 -29, 4056 -4058 5t' Street NE being a Declaration of Nuisance and Abatement of Violations Within the City of Columbia Heights p. 113 MOTION: Move to adopt Resolution Number 2014 -29, being a resolution of the City Council of the City of Columbia Heights declaring the property listed a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. 10. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations C. New Business and Reports 11. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 12. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his/her name and address for the record. 13. ADJOURNMENT Walt Fehst, City Manager WF /cjb Proclamation Police Week; May 11-17,2014 WHEREAS, there are approximately 900,000 law enforcement officers serving in communities across the United States, including the dedicated members of the Columbia Heights Police Department; WHEREAS, nearly 60,000 assaults against law enforcement officers are reported each year, resulting in approximately 16,000 injuries; WHEREAS, since the first recorded death in 1791, almost 20,000 law enforcement officers in the United States have made the ultimate sacrifice, including Curt Ramsdell of the Columbia Heights Police Department who was killed in the line of duty on July 30, 1977; WHEREAS, the names of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial in Washington, D.C. and on the Minnesota Peace Officers Memorial on the capitol grounds in St. Paul; WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the Minnesota Law Enforcement Memorial Association (LEMA) Candlelight Vigil at the Minnesota Peace Officers Memorial on the evening of May 15, 2014; WHEREAS, the Candlelight Vigil is part of National Police Week, which takes place this year on May 11 -17; WHEREAS, May 15 is designated as Peace Officers Memorial Day, in honor of all fallen officers and their families and U.S. flags should be flown at half - staff; THEREFORE, BE IT RESOLVED that I, Mayor Gary L. Peterson, proclaim May 11 -17, 2014, as Police Week in the City of Columbia Heights, and publicly salute the service of law enforcement officers in our community and in communities across the nation. Gary L. Peterson, Mayor Proclamation Building Safety Month — May, 2014 WHEREAS, our state's continuing efforts to address the critical issues of safety, energy efficiency and sustainability in the built environment that affect our citizens, both in everyday life and in times of natural disaster, give us confidence that our structures are safe and sound, and; WHEREAS, our confidence is achieved through the devotion of vigilant guardians — building safety and fire prevention officials, architects, engineers, builders, laborers and others in the construction industry- -who work year -round to ensure the safe construction of buildings, and; WHEREAS, these guardians -- dedicated members of the International Code Council — develop and implement the highest- quality codes to protect Americans in the buildings where we live, learn, work, worship, play, and; WHEREAS, the International Codes, the most widely adopted building safety, energy and fire prevention codes in the nation, are used by most U.S. cities, counties and states; these modern building codes also include safeguards to protect the public from natural disasters such as hurricanes, snowstorms, tornadoes, wildland fires and earthquakes, and; WHEREAS, Building Safety Month is sponsored by the International Code Council and International Code Council Foundation, to remind the public about the critical role of our communities' largely unknown guardians of public safety —our local code officials —who assure us of safe, efficient and livable buildings, and; Whereas, "Building Safety Month: Code Officials keep you safe,' the theme for Building Safety Month 2014, encourages all Americans to raise awareness of the importance of building safety; green and sustainable building; pool, spa and hot tub safety; and new technologies in the construction industry. Building Safety Month 2014, encourages appropriate steps everyone can take to ensure that the places where we live, learn, work, worship and play are safe and sustainable, and recognizes that countless lives have been saved due to the implementation of safety codes by local and state agencies, and, WHEREAS, each year, in observance of Building Safety Month, Americans are asked to consider projects to improve building safety and sustainability at home and in the community, and to acknowledge the essential service provided to all of us by local and state building departments and federal agencies in protecting lives and property. NOW, THEREFORE, I, Gary Peterson, Mayor of the City of Columbia Heights, do hereby proclaim the Month of May, 2014, as Building Safety Month. Accordingly, I encourage our citizens to join with this community in participation in Building Safety Month activities. Gary L. Peterson, Mayor City of Columbia Heights Week 1 (May 5 -11) Code Officials: Keeping Fire in its Place Week 2 (May 12 -18) Code Officials: Helping Homeowners Weather the Storm Week 3 (May 19 -25) Code Officials: Surround Your Building With Safety Week 4 (May 26 -31) Code Officials: Building A Brighter, More Efficient Tomorrow BOARD OF APPEALS AND EQUALIZATION City of Columbia Heights 6:00 PM, April 14, 2014 City Council Chambers City Hall 590 40th Avenue N.E. Columbia Heights, Minnesota CALL TO ORDER The meeting was called to order by Mayor Gary Peterson at 7:00 p.m. APPOINTMENT OF SECRETARY PRO TEM Motion by Councilmember Diehm, seconded by Councilmember Nawrocki, to appoint Carole Blowers as Secretary Pro Tem. Motion passed unanimously. ROLL CALL Present: Councilmembers Schmitt, Williams, Diehm, Nawrocki; Mayor Peterson Also Present: City Manager, Walt Fehst STATEMENT OF PURPOSE OF THE BOARD OF REVIEW Mayor Peterson stated the purpose of the Board of Review is to review property valuations as of January 1, 2014, for taxes payable 2015, and to hear appeals from citizens who feel aggrieved or have questions regarding property valuations /assessments. INTRODUCTION Mike Brown, Appraiser, introduced two other constituents from Anoka County: * Molly Johnson— Senior Appraiser * Diana Stellmach - Deputy Appraiser Mr. Brown reviewed several portions of the 2014 Board of Appeals booklet. He advised this meeting is for the 2014 assessments to compute property taxes for 2015. On page three, market value is defined. All arms- length sales that closed between October 1, 2012 to September 13, 2013 have been used to determine valuations for the 2014 assessment, for taxes payable in 2015. As of January 2, 2014, there were 7,597 parcels in the city. This total includes 6,910 residential parcels (90.96 %), 241 commercial industrial parcels (3.18 %), 309 tax exempt parcels (4.07 %), 10 personal property parcels (.13 %), 125 apartment parcels (1.65 %), and 2 railroad parcels and utility parcels (.03 %). The 2014 Anoka County Residential Sales Ratio median ratio was 93.19, and the Columbia Heights ratio was 92.4. During the 2013 study period for the 2014 assessment, countywide there were 7,211 recorded sales. Of these sales, only 3,160 were considered "arms- length" transactions. The remaining 4,051 sales not considered arms- length would include foreclosure sales, bank sales, sales involving government entities and sales between related parties. In accordance with current state law, the county assessors physically reviews all properties at least once every five years. Each year, the county assessors also inspect all properties with new construction and at the property owners' request. During 2013, there were 1,741 properties reviewed. A map in the 2014 Assessor's Report showed the areas they will be assessing next (Section 25 and the north half of Section 36). QUESTIONS AND ANSWERS REGARDING PROPERTY VALUES Mayor Peterson asked if there were any citizens in attendance that would like to raise questions regarding their property valuations. Stacy Johnson, 4020 7th Street N.E., was in attendance. She stated that she does not agree with her market value. She had her realtor do a comparison of similar housing, and she came up with a figure of $88,000 - $90,000. The county came up with a value of $129,800. Mike Brown stated he will check on sales in her area. Stacy has a 900+ square foot home with unfinished basement. Mr. Brown stated he was aware of three sales in her area which ranged from $143,000 to $150,000. Once he studies this information, he will call her. If she wishes to further appeal her assessment, she may attend the Anoka County Board of Equalization. Councilmember Nawrocki stated that it appeared that values are up about 15% throughout the city. Mr. Brown stated that statistics are on page 14 of the county's report show estimated market value with and without new improvements. Councilmember Schmitt stated that bank sales and foreclosures do affect property values. Mr. Brown stated 50% were bank and foreclosures in the past few years, and there is a big turnaround now. COUNCIL ACTIONS REGARDING SPECIFIC CASES OR CASES ON WHICH ADDITIONAL INFORMATION IS DESIRED Mr. Brown will review information on 4020 7th Street N.E., and report back to the homeowner and City Council what he finds out. If the resident wishes to appeal her assessment after that, she may attend the Anoka County Board of Equalization. Being no further citizens were in attendance to raise questions on their assessments, a motion was called for from the council. Motion by Councilmember Williams, seconded by Councilmember Diehm, to adopt the 2014 Assessment Rolls as presented and amended. Motion passed unanimously. ADJOURNMENT The meeting adjourned at 7:15 p.m. Respectfully submitted, Carole J. Blowers Secretary Pro Tern Minutes of the Regular meeting of the City Council 7:00 PM, April 14, 2014 City Council Chambers, City Hall 590 40th Avenue N.E. Columbia Heights, MN CALL TO ORDER Mayor Peterson called the meeting to order at 7:02 p.m. APPOINT SECRETARY PRO TEM MOTION by Councilmember Nawrocki, seconded by Councilmember Schmitt, to appoint Carole Blowers as Secretary Pro Tem. Motion passed unanimously. ROLL CALL Present: Councilmembers Schmitt, Williams, Diehm, Nawrocki. Mayor Peterson Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Kevin Hansen, Public Works Director /City Engineer. INVOCATION The invocation provided by Pastor Bob Lyndes, CrestView Lutheran Homes PLEDGE OF ALLEGIANCE — recited. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) Councilmember Nawrocki will have some questions for the City Manager later in the meeting. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS PROCLAMATIONS: The Mayor read Arbor Day (April 25) and Arbor Month (May) proclamation. Tim Lund, Public Works Foreman, was there to accept the proclamation and mentioned that on Friday, April 25, at Prestemon Park there will be a tree planting at 1 p.m. The Mayor read the Community Prayer Breakfast (May 7) proclamation. Sal DeLio will be the keynote speaker. The event starts at 7 a.m., and everyone is invited. The Mayor read National Library Week (April 13 -19) proclamation. Barb Kondrick, Adult Services Librarian, and Renee Dougherty, Library Director were there to accept the proclamation. Barb read several comments received from patrons (the library saves me money, service is the greatest, it's a great learning experience, I am a 12 year patron, and I am a reader who went on to become a librarian). ANNOUNCEMENTS: City Council Minutes April 14, 2014 Page 1 The Mayor announced that nominations for Humanitarian of the Year will be accepted until May 17. The person must be a Columbia Heights resident. Nomination forms are available at the City Hall switchboard area and on our website. The Mayor also announced that the Heights Idol Program, run by Liz Bray from Recreation, will have their first round at Murzyn Hall on May 15. All ages and any talent can enter. The final round of Heights Idol will be on June 28 at Jamboree. If questions, please call 706 -3733. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) Councilmember Nawrocki asked that items B, D, E, F, G, H, I, and J be removed from consent. The Mayor asked Councilmember Nawrocki which of those items did he wished pulled so more information can be provided to the public? He stated Item D. The Mayor stated that the City Manager will explain that item in more detail when reviewing the consent items, so it will remain on the Consent Agenda portion of this agenda. A. Approve Minutes of the City Council meeting of March 24, 2014. C. Approve Reappointments to Various Boards and Commissions. The Mayor recommends reappointment for the following people /commissions /terms: Steve Smith to a three year term on the Library Board; David Payne and Kevin McDonald to a two year term on the Park and Recreation Commission; Rob Fiorendino to a four year term on the Planning and Zoning Commission, and Ed Carlson to a four year term on the Traffic Commission. D. Authorize Staff to Seek Bids for 2014 Miscellaneous Utility Repair Project. Councilmember Nawrocki asked the City Manager for further information on this project. Additional hydrants and valves were needed on this project. K. Approve Business License Applications as listed on the Business License Agenda for April 14 2014 as presented. L. Payment of Bills in accordance with Minnesota Statute 412.271, subd. 8 the City Council has received the list of claims paid covering check number 151696 through 151966 in the amount of $876,766.64. MOTION by Councilmember Diehm, seconded by Councilmember Schmitt, to approve the Consent Agenda items listed above. Motion passed unanimously. The following items removed from consent were then discussed: B. Accept Board and Commission Meeting Minutes Councilmember Nawrocki noted that in the October 13, 2013, Park and Recreation Commission minutes an increase in hall rental fees was mentioned and asked if the council has voted on that; the answer was yes. He also noted that in the Library Board minutes, a list of maintenance issues was mentioned, and he would like to see that list of maintenance issues. City Council Minutes April 14,2014 Page 2 MOTION by Councilmember Diehm, seconded by Councilmember Schmitt to accept the October 13, 2013, minutes of the Park and Recreation Commission; the March 5, 2014, minutes of the Library Board; and the April 1, 2014, minutes of the Public Arts Commission. Motion passed unanimously. E. Approve Final Compensating Change Order and Final Payment for 2012 Street Rehabilitation, Zone 7, Project No. 1202 Kevin Hansen, Public Works Director /City Engineer, went over the changes for the final change order including field changes and unknown conditions. Items include additional work at Grandview Court; MSC storm sewer along Madison Street; water main extensions; hydrant extension and sanitary sewer extension work on the 50th Avenue turn lane; and sump pump drain work in the alley from Jackson Street to Van Buren. The total of the change order was $24,708.09. MOTION by Councilmember Diehm, seconded by Councilmember Schmitt, to approve the final compensating change order and accept the work for 2012 Street Rehabilitation, Zone 7, City Project No. 1202, and authorize final payment of $38,578.55 to Bituminous Roadways, Inc. of Mendota Heights, Minnesota. Motion passed unanimously. F. Adopt Financial Assistance Policy for Frozen Water Lines At the regular meeting of March 24th, the City Council referred to work session the issue of private frozen water services. The discussion at the meeting focused on considering providing some type of assistance to residents related to frozen water services. Currently, Public Works staff has been informed of 45 private water services that were frozen in 2014. It appears that cold weather this winter has caused frost deeper in the ground than we've seen in decades. A frozen water service is not necessarily an indication of fault of the City or the property owner; media is reporting that it is impacting people statewide this winter. Based on records at Public Works, the city has not experienced this number of frozen water services since 1971/1972. Public Works staff contacted surrounding cities to inquire as to what type of assistance, if any, their city was offering to residents regarding frozen water services. Results from that survey fall into one of three general categories: 1) No assistance is being provided by a City; 2) Assistance is being provided by a credit on the water bill after a frozen service has been cleared; or 3) Assistance is being provided by a cost share for unthawing the private water service. The Council directed staff to prepare a policy that would provide a financial cost share to residents to unthaw the private water services, and that it be income qualifying based. A proposed policy that would provide a matching cost share up to a maximum of $500 per parcel per year was presented. It also includes language providing income requirements, identical to what the City of Columbia Heights has established for special assessment deferrals and utility billing. The City of Columbia Heights is establishing this policy to help affected property owners by cost sharing in service line thawing efforts under the following conditions: A. This policy shall apply only to properties that had no water due to freezing of the private water line. B. This cost sharing procedure shall apply only to property owned and occupied by the applicant. Ownership and occupancy must be the same nature as would qualify the applicant for a homestead exemption for tax purposes. C. No cost share shall be granted to any owner who has a gross annual household income from all sources in excess of $33,000.* D. The City is notified of the situation prior to the line thawing efforts. City Council Minutes April 14,2014 Page 3 10 E. The property owner is responsible for hiring a qualified/licensed person(s) for the work and providing legitimate documentation of costs. F. The City will participate in one -half of the costs, up to a maximum of $500 of City cost (i.e. $1,000 total thawing cost) per property per year. G. The methods used are industry accepted/standardized and do not constitute an undue health, safety or fire hazard to public or private infrastructure. H. Inquiries and requests for reimbursement should be directed to the Public Works Department. I. In order to obtain a cost share reimbursement for unthawing a frozen water service, the homeowner must make application on the forms provided by the Public Works Department. * Income qualification limits are established by the City Council annually. The City may modify or clarify this policy at any time. The City has delegated responsibility or authority to city employees or officials for the development and implementation of this policy. The City Council or City Manager shall have full authority to modify any portion of this policy when deemed necessary. The Public Works Director or designee shall keep on file comments and complaints received regarding this policy. The policy will be reviewed periodically. Any review will consider comments /complaints since the last review and any other factors affecting the policy or its implementation. This policy shall be made effective as of January 1, 2014. Modifications to the policy shall be effective on the date said modifications are approved by the City Council or the date the city employees or official (with authority granted by the City Council) has approved the policy modifications or implemented changes. Councilmember Nawrocki questioned the part about a resident must notify the city before fixing it (item D of policy). What if this happened on the weekend or evening? The Public Works Director stated they are a 24/7 operation. The City Manager stated this is just for this year only. Councilmember Nawrocki wanted it ongoing, and wanted to amend the policy to make it as an ongoing program. Councilmember Diehm stated can review and change this policy at any time. Councilmember Schmitt stated the council could evaluate the program in the fall; by then we can see who took advantage of this new policy. Adjustments could be made in the fall. But until then, this policy will remain as this until the council changes it. MOTION by Councilmember Diehm, seconded by Councilmember Schmitt, to adopt the Financial Assistance Policy for Frozen Water Lines dated April 2014. Motion passed unanimously. G. Authorize Step 2 Actions for the Minnesota Greenstep Cities Program Jesse Davies, Administrative Assistant — Public Works, reviewed this item for the council and residents. The purpose of the GreenStep Cities Program is to provide a pathway and assistance to help cities achieve sustainability goals for energy use reduction, costs savings, and regulatory standards. The City of Columbia Heights is a category `A' city as we are fully developed and located in the seven county metro area. Applying for GreenStep Cities is voluntary and there is no required timeline for completion, and the City can withdraw from the program at any time. The GreenStep Cities program is currently a 3 -step process that will require implementing a minimum of 16 Best Practices (BPs) consisting of over 30 actions. As Columbia Heights is a category `A' city, we will need to implement 16 BPs to complete the program (steps 1 -3). There are several BPs that are required by State and Metro Council regulations, and other BPs may require modification to comprehensive and capital improvement plans, but since there is no timeline, this can be conducted during the normal planning cycle. City Council Minutes April 14, 2014 Page 4 11 A proposed plan to achieve GreenStep City Step 2 recognition would be: 1. Step 2 requirements (Organization through completion of 8 BPs): a. Enter information about the city on the GreenStep website. b. Enter energy information for city buildings on the B3 (Building, Benchmarking, and Beyond) website c. Log actions already taken that qualify for the GreenStep program. d. Select initial BPs, develop a general plan for implementation, and present the proposed BPs to the City Council for authorization to begin work. e. Incorporate a plan to accomplish the actions of the selected BP's through the normal planning process. f. Begin work to implement the initial BP's. g. Update the GreenStep website with City actions and apply for recognition as a Step 2 GreenStep City. To achieve Step 2 recognition, the City will need to enter 8 BPs on the GreenStep website for credit. Public Works has entered four BPs already and achieved credit for those tasks: 1 BP 41.1 - Minnesota B3 Benchmarking database rated for 2 stars 2 BP #6.1 - Comprehensive Plan rated for 2 stars 3 BP #6.2 - Regulatory ordinances comply with Comp plan rated for I star 4 BP #17.6 - Erosion and Sediment Control rated for 2 stars The City will need to complete four more tasks for Step 2 recognition. Staff proposes the next four steps to enter for credit. No new work or projects are proposed only gaining credit for tasks and measures already accomplished in the past: BP9.1 Establish design goals for at least one highway corridor. Following the completion of the Central Avenue Streetscaping Improvements in 2003, the Central Avenue Design Guidelines was created -which will qualify for this best practice item. BP11.6 Implement traffic calming measures in at least one street redevelopment project. The City completed the Huset Parkway street project in 2005, which includes a roundabout - which will qualify for this best practice item. BP16.1 Certify as a Tree City USA. The City has been a Tree City USA qualified member for over 20 years and with continued membership will qualify for this best practice item. BP20.3 Establish an on -going budget and program for decreasing inflow and infiltration into sewer lines. The City has had an inflow and infiltration (FI) program since 2004 (following the I/I peak threshold program established by Metropolitan Council Environmental Services). The City's annual I/I reduction program will qualify for this best practice item. It is strongly recommended that the City first review City buildings and department operations for sustainability actions as a community leader, and to reduce costs, before looking toward the community to do the same. MOTION by Councilmember Diehm, seconded by Councilmember Schmitt, to authorize the City to complete the Step 2 requirements of the GreenStep Cities program. Roll call vote: All ayes. Motion passed. H. Approve Three Year Contract Extension of Refuse and Recycling to Advanced Disposal Jesse Davies, Administrative Assistant — Public Works, reviewed this item for the council and residents. The City Council accepted bids for the refuse and recycling RFP on September 14, 2009 and directed staff to prepare a contract that would start January 1, 2010 and end December 31, 2014 with Veolia Environmental Solid Waste Services (now Advanced Disposal), the low responsible bidder. This was the first time in over 20 City Council Minutes April 14, 2014 Page 5 12 years the City changed the refuse service provider. The current contract allows for a three -year extension at the option of the City. Major changes to refuse operations since 2009 are summarized as follows: Tipping fees have been defined and added to be separately tracked by actual tons in the payment procedures. The City is utilizing single -sort recycling carts and collection changed to every other week for recycling. The City moved the recycling collection point to the same location as refuse (i.e. to the alley where permitted) and noted almost a 30% increase in recycling tonnage since 2009. A recycling rebate provision was added to provide for revenue sharing of recyclables collected citywide. A fuel escalation clause was added to account for fluctuations in fuel costs. Allows the contractor to service multi - dwelling properties with carts instead of dumpsters where permitted. All multi - dwelling properties received 90 gallon recycling carts. The contractor allows households to upgrade to a 90 gallon recycling cart for the same rate as the 60 gallon. In addition, the contractor has provided some multi- dwelling properties with more recycling carts and/or scheduled additional collections per month at no additional charge. Advanced Disposal has submitted a proposal to extend the contract three years as allowed in the current contract. The City has benefited from the ability to provide for the highest level of service at a low cost, with a contractor that most residents seem to appreciate. The vast majority of refuse complaints are nuisance related and problems caused by residents /property owners. Complaints with the service provider are mostly weather delayed services and late yard waste service. Staff recommends the contract and operations remain the same, except for a minor change in procedures to utilize grant money for subsidizing curbside electronics collection. Staff makes this recommendation given that the current contractor was the low bidder for the previous five years at a 3.7% increase each year, and now has lowered the rate for the next three years. In addition, a change in refuse contractor is very disruptive for the City, therefore it is recommended to execute the three year extension in the current contract. Staff does not recommend weekly recycling collection at this time, but will continue to encourage residents to upgrade to the 90 gallon recycling carts and to provide additional carts or collections for apartments as needed at the same flat recycling rate. The contractor currently collects extra recycling material outside of the cart as well. Only 28 residents indicated interest for weekly recycling collection on the survey. In addition, staff does not recommend a source- separated organics collection system before 2016 to allow the new commercial composting regulations and procedures to be worked out by the haulers and commercial composters. This will also allow staff time to gather lessons learned and adopt best practices by other communities who are starting the combined yard waste /organics collection process. It is noteworthy that 47 residents indicated some interest in organics collection with the yard waste out of 58 responses. An amendment to the contract will be brought forward to the council when ready to proceed. Staff does recommend the City of Columbia Heights conduct a complete refuse services RFP after the three - year extension allowed in the current contract. Councilmember Nawrocki asked if the rates are going to increase for residents in the next three years and can we expect an increase in garbage /recycling? Mr. Davies stated we have increased recycling by 30% since 2009. The Mayor stated he is pleased with the contract and extension and that the costs are fair. Councilmember Diehm stated the driver and truck costs increased in the City Council Minutes April 14,2014 Page 6 13 first five years, but there will be less of an increase in the three year extension. There is also a cost to switch haulers and containers. Councilmember Nawrocki stated we have good service, but not exemplary service. MOTION by Councilmember Diehm, seconded by Councilmember Schmitt, to authorize the City Manager and Mayor to enter into a three year contract extension for Refuse, Recycling and Yard Waste Services with Advanced Disposal, as provided in the current contract. Motion passed unanimously. I. Adopt Resolution 2014 -24 Accepting Feasibility Report and Authorizing Cleaning and Lining of 6,005 Lineal Feet of Water Main (Under The City of Minneapolis 2014 Program) City ject No. 1403 Columbia Heights has received complaints of discolored water at various locations and for many years throughout the City. City staff has determined that the rusty water is caused by encrusted iron scale deposits sloughing off the inside of the water main and into the water distribution system. To date, the problem originates only in unlined cast iron pipe, which was common prior to 1962. Although iron scale has a tendency to turn the color of the water yellow or light brown, it is not known to be a health risk by federally regulated standards. City staff has taken many samples and continues to test the drinking water to ensure compliance with State and Federal requirements. The problem in general is called `tuberculation' and results in restricted flows. In January of 2005, staff reported to the City Council several techniques to address this problem and indicated that there are likely multiple areas of the distribution system affected by tuberculation. In 2005, Columbia Heights began an annual cleaning and lining program under the City of Minneapolis Cleaning and Lining Program. Below are the areas that have been completed since 2008. In 2008, the cleaning and lining program completed 4,300 lineal feet of pipe. In 2009, the cleaning and lining program completed 5,150 lineal feet of pipe. In 2011, the cleaning and lining program completed 4,199 lineal feet of pipe. In 2012, the cleaning and lining program completed 3,920 lineal feet of pipe. In 2013, the cleaning and lining program completed 4,279 lineal feet of pipe. Areas affected are outlined in the council letter. City staff conducted a random survey following the completion of the projects with positive comments received from the residents. Staff believes the program accomplished what was intended and eliminated the discolored water problem and restored the original diameter(s) of the existing piping system. The newly lined pipe should provide another 40 or more years of service. Based upon these results, staff conducted C- Factor testing on other known problem areas of the water distribution system. C- Factor testing involves isolating water main segments, flowing water and measuring pressures and flow rate. A C- Factor is then calculated which can be used to determine the amount of tuberculation in -pipe. We would have expected the C- Factors in the areas tested (based on age) to be in a range of 90 -95. A general rule of thumb is values below a range of 70 -75 would indicate a pipe in poor and tuberculated condition. The measured C- Factors in the 2014 proposed program area average 43, which is considered heavily turburculated. Based upon the C- Factor testing, staff is recommending a 2014 Cleaning and Lining Program to complete the Maithaire area in the following streets: 1) Mulcare Drive from Pierce Terrace to Polk Place 2) Pierce Terrace from Polk Place to Polk Place /Pierce Terrace 3) 50th Avenue from Tyler Street to Fillmore Street 4) Buchanan Place from Fillmore Street to Pierce Terrace 5) Lincoln Terrace from Molan Terrace to Johnson Street 6) Fillmore Street from north of 49th Avenue to Pierce Terrace. City Council Minutes April 14, 2014 Page 7 14 A potential cost to the homeowner is the access and operability of the curb stop or water shut off valve at the property line. Consistent with our City Code, it is the homeowner's responsibility for the service line from the main in the street to the house. At the direction of the City Council, repairs and replacements of water service lines are publicly bid and those prices for repairs or replacements are extended to the homeowners if they so choose. The inspection of the curb stops should be completed this spring in the proposed program area. The work is conducted cooperatively where City forces provide all excavations, restorations and traffic control; Minneapolis provides temporary water services, reassembling the pipe and valves, disinfections of the new pipe, and contract administration; and a contractor (publicly bid by Minneapolis) provides the cleaning and lining of water mains. Based upon the past years program costs from the City of Minneapolis, staff is proposing a total 2014 program cost of $375,000 consistent with the amount established in the 2014 Water Construction Fund budget. The project will begin the end of June. MOTION by Councilmember Diehm, seconded by Councilmember Schmitt, to waive the reading of Resolution 2014 -24, there being ample copies available for the public. Motion passed unanimously. MOTION by Councilmember Diehm, seconded by Councilmember Schmitt, to adopt Resolution 2014 -24 which accepts the Feasibility Report for the 2014 Water Main Cleaning and Lining Program and orders the Public Improvement for water main cleaning and lining of pipe totaling 6,005 lineal feet, under the City of Minneapolis Cleaning and Lining program for 2014. Motion passed unanimously. J. Authorize Staff to Seek Bids for Soil Borings and Property Survey at the Former NEI Site When considering land for development, whether new or redevelopment, there are common tasks that need to be completed early in the planning stage such as soil borings and a property survey. Soil borings are needed to examine soil bearing capacity for design, presence of any type of contamination, soil types for suitability in storm water design and reuse on the property, and presence of ground water. Property surveys are required to define the property boundary, establish the legal description of the property, for use in platting the property (if necessary), perform a title search to establish ownership, easements or legal recordings associated with the property, and for defining utilities on the property. This type of information is useful whether the property will be developed immediately or several years in the future. The Library Task Force members have sent a letter to the Mayor and Council regarding pursuing a new library at one of two locations: behind the Public Safety Building or near Huset Park. The Mayor stated we need to find out if it is a suitable site to building a library on or anything. Soil borings and a survey are needed. Councilmember Nawrocki stated a new library would be nice but is not sure it is the proper time to build it —it's premature. We are already paying debt service on the Public Safety Building and liquor stores. This should go out for a vote. He asked what the cost estimates for the borings and survey would be. The Public Works Director stated $6,000 - $8,000 for the soil borings and $4,000 - $6,000 for the survey. Councilmember Schmitt stated the land next to the Public Safety Building has been vacant for 13 years. We should do something with this property. MOTION by Councilmember Diehm, seconded by Councilmember Schmitt, to authorize staff to seek bids for soil borings and a property survey at the 1.6 acre parcel north of 825 41st Avenue (former NEI site). Roll call vote: Ayes: Schmitt, Williams, Diehm, Peterson. Nay: Nawrocki. Motion passed. PUBLIC HEARINGS City Council Minutes April 14,2014 Page 8 15 A. Adopt Resolution 2014 -23, Approving Interim Use Permit for Temporary Outdoor Sales for Frattallone's Ace Hardware, 4340 Central Avenue N.E. Elizabeth Holmbeck, Community Development Intern, presented the information on this item. Ace Hardware would like an interim use permit for temporary outdoor sales from April 26 to July 31. There were a few questions about the storage area and tent area in the parking lot. MOTION by Councilmember Diehm, seconded by Councilmember Nawrocki, to close the public hearing and waive the reading of Resolution 2014 -23, there being ample copies available to the public. Motion passed unanimously. MOTION by, seconded by Diehm, seconded by Councilmember Schmitt, to adopt Resolution 2014 -23, being a resolution for an Interim Use Permit for the proposed temporary outdoor sales for Frattallone 's Ace Hardware, located at 4340 Central Ave. NE., subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance. Motion passed unanimously. B. Adopt Resolution 2014 -20, Approving Conditional Use Permit for Operation of a Religious Facility for Iglesia Pentecostal Unida, 4230 Central Avenue N.E. Elizabeth Holmbeck, Community Development Intern, presented the information on this item. A small group of people wish to use this location to meet three times a week: Tuesday evening, Saturday evening, and Sunday morning for one -on -one counseling sessions. If the group ever grew to 50 people or more, they would need to contact the Building Official as there would be parking issues and fire codes to address. Conditional Use Permits are reviewed upon complaints or annually. Joe Hogeboom, Assistant Community Development Director, stated the food wagon will be back! MOTION by Councilmember Diehm, seconded by Councilmember Nawrocki, to close the public hearing and waive the reading of Resolution 2014 -20, there being ample copies available to the public. Motion passed unanimously. MOTION by Councilmember Diehm, seconded by Councilmember Nawrocki, to adopt Resolution 2014 -20, being a resolution for a Conditional Use Permit for the proposed operation of a religious facility for Iglesia Pentecostal Unida, located at 4230 Central Ave. NE., subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance. Motion passed unanimously. C. Adopt Emergency Ordinance No. 1614 Tobacco License Moratorium Scott Clark, Community Development Director, presented information on this emergency ordinance. He stated we have five available smoke shop licenses. On March 31, 2014, a tobacco license was voluntarily surrendered back to the city, leaving one of the available five licenses to be applied for. Due to the fact that the surrendered license was associated with a problematic hookah lounge, staff believes it is appropriate to review and study the impacts that the issuance of tobacco licenses are having on the community. Per state law, the city has the right to establish a moratorium to study such matters. The emergency ordinance in front of the council tonight would be in place until October 12, 2014, or a period shorter if the study and any subsequent amendments are made. Section 6 of the proposed ordinance states the it is necessary to undertake a land use study to determine the impact of a high concentration of smoke shops on the economic vitality of the city, including specifically defining what a smoke shop is, defining the term sampling, where smoke shops may be located throughout the city, how close smoke shops uses may be from City Council Minutes April 14, 2014 Page 9 16 one another, whether licensing requirements should be altered specifically for smoke shops including the actual number of licenses to be granted, compliance with state law relevant to smoking of various and sundry products and studying and implementing definitions and other related provisions for e- tobacco products. The City Attorney has reviewed and approved the language in Emergency Ordinance No. 1614 as written. Smoke shops are governed by ordinances; hookah shops are not governed by ordinances. We should study what has been positive or negative in the past three to four years. Councilmember Schmitt thought this ordinance was a little premature, as the state will probably define this for us soon. The number of shops does not matter, but who is running them. We need to step back and look at it and see what will work for them and us. It was questioned what was "general public nuisances" in Section 5 of the proposed ordinance. The Chief had a walk through in a hookah shop and the air was thick with smoke. The air infilitration also leaks into other units in a strip mall. Parking can also be an issue. Councilmember Diehm stated that if we had no emergency ordinance in place, we would probably have to allow another new place in the city. Resident Tim Utz from 4141 Stinson Boulevard thought the council should wait a couple of weeks to act on it. It does not impact current business owners, but there has not been proper notice to other companies in this type of business to be here to voice their opinions. Councilmember Schmitt stated we have four licenses out now and if we wait another two weeks, someone could come in and apply for the fifth license. We should take six months to review the situation. It would be a good move to halt any more for six months. MOTION by Councilmember Diehm, seconded by Councilmember Nawrocki, to waive the reading of Ordinance No. 1614, there being an ample amount of copies available to the public. Motion passed unanimously. MOTION by Councilmember Diehm, seconded by Councilmember Nawrocki, to adopt Emergency Ordinance No. 1614, being an Ordinance establishing an Emergency Moratorium for the purpose of protecting the planning process and the health, safety, and welfare of city residents and regulating the establishment of smoke shops in all commercial districts. Motion passed unanimously. 10. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions- None B. Bid Considerations - None C. New Business and Reports - None 11. ADMINISTRATIVE REPORTS Report of the City Manager Walt Fehst, City Manager, stated that the Library Board would like to build a new library next to the Public Safety Building. We could get Cindy McCleary from Leo A. Daly to provide us with actual costs at that site and a bonding amount. We should go out for bids. Councilmember Nawrocki stated there is a lot of trash at the back of the lot on the corner of 476 and Central. The owner should take care of this. The Fire Department should notify the property owner and ask for their cooperation. Public Works will be out picking up trash; this would provide safety training for a couple of our young seasonal workers. The Kiwanis Club has about 15 to 20 volunteers who clean up the right of way from 37d' to 53rd and they will start in a few weeks. The Lions Club also does University as well as the Highway Department. City Council Minutes April 14, 2014 Page 10 17 Councilmember Nawrocki had a flyer from Total Wine, a national liquor store opening in Roseville. He would like a comparison of their prices to our liquor store prices. Councilmember Nawrocki stated that three or four people from the city that went to Washington lately for a conference and to meet with Congressman Ellison. He asked what the results of that meeting were. The City Manager stated that the meeting with Congressman Ellison regarding the sale of Parkview Villa was quite productive. Representatives from Aeon were there along with HUD. The Mayor stated it was impressive, and was well worth the time and money spent to go there to hasten this process. Report of the City Attorney: None 12. CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his /her name and address for the record.) Nile Harper, 1437 Glacier Lane, Fridley, a Library Task Force member, spoke on the possibility of a new library and suggested the site next to Murzyn Hall. He reviewed the criteria of cutting costs (money important), being fiscally responsible, and building on city -owned land. He thanked the council for their actions on taking soil borings and a survey of the property next to the Public Safety Building and suggested that soil borings and a survey also be taken on the Huset Park property at the same time. Mr. Harper provided a map to the council members. He talked about this property being city- owned, buildable, having plenty of parking, and a great place for a new image/branding. Murzyn Hall and the City Hall are already here. He asked the council to have faith, courage, and a vision and keep their options open. He stated if the council chose the Huset site, they would get a lot of support, and it would be something to be very proud of. Councilmember Williams stated he thinks the Huset site is a better site than by the Public Safety Building. David Larson, 2100 Argonne Dr. NE, Columbia Heights, Chair of the Library Task Force then spoke. He feels a new library would be a tremendous asset to our community. It helps schools, businesses, and gets children out of the basement. This location would provide lots of windows and sun! Our current building is 54 years old. We need to improve our community. In 1999, a needs assessment said the library was too small. It's time to build a new library! Harold Hoium, 4200 3rd Street, mentioned at 41" and 5th Street there is an empty house with a big pile of trash in the yard. Councilmember Nawrocki stated he spoke with the Assistant Fire Chief, John Larkin, and the city got a contractor to take care of the trash. It is a foreclosed property. 13. ADJOURNMENT The meeting adjourned at 9:30 p.m. Respectfully submitted, Carole J. Blowers, Secretary Pro Tem City Council Minutes April 14,2014 Page 11 18 RESOLUTION NO. 2014-20 RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR A RELIGIOUS FACILITY AT 4230 CENTRAL AVENUE NE WITHIN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA WHEREAS, a proposal (Case #2014 -0401) has been submitted by City Staff to the City Council requesting a conditional use permit from the City of Columbia Heights at the following site: ADDRESS: 4230 Central Avenue NE LEGAL DESCRIPTION: On file at City Hall. 1. THE APPLICANT SEEKS THE FOLLOWING PERMIT: A Conditional Use Permit per Code Section 9.110 (D), to allow a religious facility to operate in the Limited Business (LB) Zoning District WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on April 1St, 2014; WHEREAS, the City Council has considered the advice and recommendations of the Planning Commission regarding the effect of the proposed conditional use permit upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings of the Planning Commission: 1. The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. 3. The use will not impose hazards or distributing influences on neighboring properties. 4. The use will not substantially diminish the use of property in the immediate vicinity. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. 6. The use and property upon which the use is located are adequately served by essential public facilities and services. 7. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. 8. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. 9. The use complies with all other applicable regulations for the district in which it is located. FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the permit. City Council Minutes April 14,2014 Page 12 19 CONDITIONS ATTACHED: 1. The nature of the use associated with this facility shall be limited to small group gatherings. 2. If membership grows to 50 or more members, the applicant must contact the Building Official to discuss possible Building Code and Fire Code issues. The Building Official, in coordination with the Fire Department, may require structural modifications to the building at that time. 3. If parking becomes an issue the applicant shall submit a transportation plan to staff to address parking alternatives. RESOLUTION NO. 2014-23 RESOLUTION APPROVING AN INTERIM USE PERMIT FOR TEMPORARY OUTDOOR SALES AT FRATTALLONE'S ACE HARDWARE 4340 CENTRAL AVE. NE. COLUMBIA HEIGHTS WHEREAS, a proposal (Case #2014 -0402) has been submitted by Leslie DeLisi, representing Frattallone's Ace Hardware to the City Council requesting an Interim Use Permit approval from the City of Columbia Heights at the following site: ADDRESS: 4340 Central Avenue LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: Interim Use Permit for temporary outdoor sales from April 26th to July 31st, 2014. WHEREAS, the City Council held a public hearing as required by the City Zoning Code on April 14th, 2014. Representatives from Frattallone's Ace Hardware had first contacted the City after the April Planning and Zoning Commission meeting submittal deadline. A public hearing is required in order to issue an Interim Use Permit. To accommodate Ace Hardware's preferred opening date, staff recommended that the public hearing be held at the April 14th City Council meeting. WHEREAS, the City Council has considered the advice and recommendations of the City staff regarding the effect of the proposed site plan upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings: 1. The use is one of the interim uses listed for the zoning district in which the property is located, or is a substantially similar use, as determined by the Zoning Administrator. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. 3. The use will not impose hazards or disturbing influences on neighboring properties. 4. The use will not substantially diminish the use of property in the immediate vicinity. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. 6. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. 7. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. City Cou coil Minutes April 14, 2014 Page 13 FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void after July 31St, 2014. CONDITIONS ATTACHED: 1. Outdoor agricultural /produce sales located within the public right -of -way are prohibited. 2. All goods shall be displayed in an orderly fashion, with access aisles provided as needed. 3. Music or amplified sounds shall not be audible from adjacent residential properties. 4. Signage shall be limited to (2) professionally made signs per structure, not exceeding thirty -two (32) square feet per sign. 5. The outdoor storage shall be located as indicated on the site plan. 6. A $500 deposit shall be submitted to the Community Development Department prior to installation of the structures on the site. The deposit shall be refunded after the Interim Use Permit expires and the site has been cleaned up. Approval is contingent upon execution and return of this document to the City Planning Office. I have read and agree to the conditions of this resolution as outlined above. RESOLUTION NO. 2014-24 BEING A RESOLUTION ACCEPTING THE FEASIBILITY REPORT FOR THE 2014 WATER MAIN CLEANING AND LINING PROGRAM AND ORDERING THE PUBLIC IMPROVEMENTS CITY PROJECT NO. 1403 WHEREAS, the City Council has initiated a water main cleaning and lining program under the City of Minneapolis' annual cleaning and lining program, and WHEREAS, a report has been prepared by the Director of Public Works with reference to the 2014 Water Main Cleaning and Lining Program, and WHEREAS, the 2014 Water Main Cleaning and Lining Program includes the following main segments: • Mulcare Drive from Pierce Terrace to Polk Place • Pierce Terrace from Polk Place to Polk Place /Pierce Terrace • 50th Avenue from Tyler Street to Fillmore Street • Buchanan Place from Fillmore Street to Pierce Terrace • Lincoln Terrace from Molan Terrace to Johnson Street • Fillmore Street from north of 49th Avenue to Pierce Terrace WHEREAS, the report provides information regarding whether the proposed project is feasible, necessary and cost effective, and Said report is hereby received by the City Council of Columbia Heights on April 14, 2014. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA City Council Minutes April 14, 2014 Page 14 1. The Council will consider the improvement of such water mains in accordance with the report and the assessment of water services to abutting or benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $375,000. 2. Such improvement is necessary, cost - effective, and feasible. 3. Such improvement is hereby ordered as proposed in the Council Resolution adopted 14'1' of April, 2014. 4. These improvements shall also be known as Project No. 1403 5. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. EMERGENCY ORDINANCE NO. 1614 AN INTERIM ORDINANCE FOR THE PURPOSE OF PROTECTING THE PLANNING PROCESS AND THE HEALTH, SAFETY, AND WELFARE OF CITY RESIDENTS; AND REGULATING SMOKE SHOPS IN ALL COMMERCIAL DISTRICTS The City of Columbia Heights does ordain: Section 1: On May 29, 2001, the City of Columbia Heights adopted Ordinance 1428, which is an ordinance relating to and establishing a Zoning and Development plan and revised Zoning Map for the City of Columbia Heights; and, Section 2: Ordinance 1428 and subsequent amendments is officially known as the Columbia Heights Zoning and Development Ordinance; and, Section 3: The Columbia Heights Zoning and Development Ordinance divides the City into five commercial districts, three business districts, and two industrial districts, one mixed development district; and, Section 4: The three commercial districts are further classified in the Columbia Heights Zoning and Development Ordinance as LB, Limited Business District, GB, General Business District, and CBD, Central Business District; and, Section 5: To date, the City of Columbia Heights has established the capacity to have five licensed smoke shops. To date, a number of issues have arisen from these establishments ranging from general public nuisances to severe public safety considerations. In addition, the advent of new smoking products commonly referred to as e- cigarettes and related e- tobacco products are not addressed within the Zoning Ordinance nor the City's licensing process, and, Section 6: The City Council determines it is necessary to undertake a land use study to determine the impact of a high concentration of smoke shops on the economic vitality of the city, including specifically defining what a smoke shop is, defining the term sampling, where smoke shops may be located throughout the City, how close smoke shops uses may be from one another, whether licensing requirements should be altered specifically for smoke shops including the actual number of licenses to be granted, compliance with State law relevant to smoking of various and sundry products and studying and implementing definitions and other related provisions for e- tobacco products; and, Section 7: The Columbia Heights City Council finds it necessary and appropriate to prohibit the expansion of existing smoke shops and the introduction of new smoke shops within the City, while the information is gathered regarding smoke shops so as to obtain an accurate depiction of the effects such uses have in Columbia Heights; and, Section 8: Minnesota Statues, Section 462.355, Subd. 4 allows the City of Columbia Heights to adopt this Interim Ordinance to protect the planning process. The City Council finds that adoption of this Interim Ordinance will protect the planning process and the health, safety and welfare of its citizens while the study provided for in this Ordinance is being conducted; and, Section 9: The Columbia Heights City Council hereby imposes a moratorium on smoke shops in the LB, City CounA1 Minutes April 14, 2014 Page 15 Limited Business District, GB, General Business District, and CBD, Central Business District effective immediately for the duration of six months, terminating on October 12, 2014, and recognizing said time period may be shortened by an ordinance adopted by the City Council. Section 10: Activities affected by this moratorium include the establishment of smoke shops and the expansion of existing smoke shops within the LB, GB and CBD Commercial Districts in the City of Columbia Heights for the purpose of protecting the planning process pending completion. Section 11: This Ordinance shall be in full force and effect immediately. City Council Minutes April 14, 2014 Page 16 HOUSING & REDEVELOPMENT AUTHORITY MINUTES OF THE MEETING OF JANUARY 28, 2014 Call to order — The meeting was called to order by Chair Diehm at 7:00 pm. 2. Roll Call — Members present: Bruce Nawrocki, Gary Peterson, Donna Schmitt, Bobby Williams, Rheta Nelson, and Tammera Diehm. Staff Present: Community Development Director -Scott Clark, Assistant Community Development Director - Joseph Hogeboom, Secretary- Shelley Hanson, and Elizabeth Holmbeck, Intern. CommonBond Staff- Lisa Wilcox, Laura Frost and Heidi Mindestrom 3. Pledge of Allegiance — Recited 4. Election of Officers: Motion by Peterson, seconded by Schmitt, to elect officers as follows: Chair- Diehm Vice Chair- Williams Secretary /Treasurer- Schmitt All ayes. Motion Passed. CONSENT AGENDA 5. Approve Minutes of October 22, 2013 and January 13, 2014. 6. Resolution 2014 -02: Designating Signatories Resolution 2014 -02, designates Northeast Bank as the depository for all Columbia Heights HRA funds and authorizes signatories for accounts. This is an annual function approved at the first meeting of the year. 7. Resolution 2014 -03: Approve Financial Reports and Payment of Bills for October, November, and December 2014. Questions from members: Nawrocki expressed his opinion that he thinks a staff member such as the City Manager should be added as a required signature to process every check. Clark said he has discussed this with the Finance Director and the present process meets the requirements for both legal purposes and for the Auditors. Motion by Nawrocki, that the City Manager be added as a required signature. The motion died for lack of a second. 24 HRA Minutes Page 2 January 28, 2014 Nawrocki then asked about the Financial reports to verify the reserve amounts for the north and south buildings. Motion by Williams, seconded by Peterson, to approve items on the Consent Agenda as presented. All ayes. MOTIONPASSED. RESOLUTION NO. 2014-02 RESOLUTION DESIGNATING DEPOSITORY FOR THE COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) WHEREAS, the City of Columbia Heights Housing and Redevelopment Authority (herein referred to as the "Corporation ") has entered into a Management Contract with CommonBond Housing (herein referred to as "Management Company "), dated January 23, 2008, and amended on November 9, 2009 and extended on October 25, 2011 and January 22, 2013, and WHEREAS, by Minnesota Statutes the Corporation must establish a depository agency, and WHEREAS, the Corporation desires to have as authorized signatures both officers of the Corporation and the Management Company. IT IS HEREBY RESOLVED, that Northeast Bank, is hereby designated as a depository of the funds of this corporation. IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this corporation on deposit with said bank shall be signed by at least two of the following: HRA Executive Director Management Company CEO Management Senior Vice President Management Director of Administration And that said bank is hereby fully authorized to pay and charge to the account of this Corporation any checks, drafts, or other withdrawal orders. BE IT FURTHER RESOLVED, that the Northeast Bank, is designated depository of the Corporation and it is hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money drawn in this Corporation's name, including those drawn to the individual order of any person or person whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signatures of at least two of the following: Management Company CEO Management Company Senior Vice President Management Company Director of Administration PR HRA Minutes Page 3 January 28, 2014 And that Northeast Bank shall be entitled to honor and to charge this Corporation for all such checks, drafts or other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have been affixed thereto, if such facsimile signature resembles the facsimile specimens duly certified to or filed with the Bank by the City Clerk or other officer of this Corporation. BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the Corporation and certified to as governing the operation of the Corporation's account(s) with it, be and are hereby continued in full force and effect, except as the same may be supplemented or modified by the foregoing part of this resolution. BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits, withdrawals, re- discounts and borrowings by or on behalf of this Corporation with said bank prior to the adoption of this resolution be, and the same hereby are, in all things ratified, approved and confirmed. BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of Minnesota may be used as depositories for investment purposes so long as the investments comply with authorized investments as set forth in Minnesota Statutes. BE IT FURTHER RESOLVED, that any brokerage firm located in the State of Minnesota may be used as a depository for investment purposes so long as the investments comply with the authorized investments as set forth in Minnesota Statutes. Passed this 28th day of January, 2014 Offered by: Williams Seconded by: Peterson Roll Call: All ayes Chair Shelley Hanson- Secretary HRA RESOLUTION 2014 -03 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR OCTOBER, NOVEMBER AND DECEMBER 2013 AND PAYMENT OF BILLS FOR THE MONTHS OF OCTOBER, NOVEMBER, AND DECEMBER 2013. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and 26 HRA Minutes Page 4 January 28, 2014 WHEREAS, the financial statement for the months of October, November and December 2013 and the list of bills for the months of October, November and December 2013 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this 28a` day of January 2014. MOTION BY: Williams SECONDED BY: Peterson AYES: All ayes Chair Attest by: Shelley Hanson, Secretary BUSINESS ITEM 8. Report of Management Company Frost told members that she had submitted the 2014 Operating Grant Application. She said Parkview Villa should qualify for approximately $107,000 for upgrades /maintenance projects for the north building. Nawrocki asked how this amount compares to previous years. She said it is a little less than before. Frost also stated that she had applied for the Xcel Energy Rebate of $500 for the new boiler that had been installed. Frost then explained that in response to questions raised at the last meeting regarding occupancy stats for the south building, they compiled an occupancy report detailing the figures on a month by month basis and a marketing plan for the south building. She told members that the north side has a long waiting list and the south building is about 80% 27 HRA Minutes Page 5 January 28, 2014 occupied. Frost said that they processed 19 applications during 2013 and that 10 were approved. She reviewed the marketing plan which will now include posting vacancies on apartment.com and on ApartmentHomeLiving.com. Part of the plan included lowering the minimum qualification of monthly income from 2 times the rent to 1.5 times. Wilcox suggested we try this on a trial basis to see if it works out satisfactorily. Schmitt suggested instead of putting notices in church bulletins, which charge fees, that they hold an open house at Parkview Villa and invite the senior groups from the various churches to attend. In addition, they could go to the churches and give a brief presentation regarding the building to gain further interest. Nelsen asked if management could look into arranging for a grocery bus. Cub used to provide one, but discontinued doing this a while back, and with Rainbow Foods closed, it is harder for residents to get groceries. Nawrocki asked if the complaint about odors had been resolved. Frost said that management cannot go into details about it, but that steps were taken to mitigate it and it is under control. Nawrocki also asked if the voice mail message had been changed to update callers on the actual status of vacancies. Frost said it had been updated. 9. Resident Council Minutes Shirley Benitez reviewed the minutes of the Resident Council for the Board. Diehm thanked the Resident Council for supplying this information to the Board to keep them abreast of what is happening in the building. 10. Citizens Forum Ken Block -unit 315 -asked what the requirements are to move in to the south building. Mindestrom told him a person must be 55 or older, currently they must have 2 times the rent in monthly income to qualify, and that their rental history (criminal and credit) is checked. Clark also reminded the group that if a person makes over a certain dollar amount established for tax credit purposes, they must sign a waiver that they will have to move if the sale to Aeon goes through. They can move in for now, but must be aware that they may have to move shortly. This is also a contributing factor to people backing out of renting the apartments if they are approved. Ms. Lindstrom -unit 123 -asked if residents can park in the parking ramp across the street, and if there is a cost. Nelsen told her they can park on one end of the ramp, but no overnight parking is allowed. 28 HRA Minutes Page 6 January 28, 2014 Diane Powell -unit 905- thanked city staff for finally clearing the sidewalk along 40th Avenue. She said it has been compacted with snow and ice most of the winter. Every time the city clears the streets of excess snow, it is pushed onto the narrow sidewalks and then not cleared from there. Powell also complained about two low spots between the driveway and the alley on 40`b Avenue. Another resident from unit 214 said the path from the parking lot to the park is not cleared either. She questioned who is responsible for clearing that path that connects the two. Diehm asked staff to have Kevin Hansen look at the drainage issues and report back on these matters. 11. Resolution 2014 -04: Approval of Management Contract with CommonBond Housing Management Clark stated that the City's Housing and Redevelopment Authority (HRA) has held CommonBond Housing under contract for management of Parkview Villa North and South since 2008. Since the Memorandum of Understanding was signed in May of 2011 with Aeon for the sale of the subject property CommonBond has been on a year to year contract. The contract under review would run from February 1, 2014 until January 31, 2015. There is a 60 day out period when the sale to Aeon occurs. As part of this review, CommonBond is seeking a 2% increase for a total contract amount of $239,700. Historically, they had a 5% increase in 2012; including the proposed increase, the contract will average out as a 1% increase over the subject 7 years (2008- 2014). Staff views that this is a modest increase and coupled with satisfaction with performance staff is recommending the increase as proposed. A history of the contract amounts follow: Staff recommends an extension of the contract and resolution as written, which includes the 2% increase. 29 2008 2009 2010 2011 2012 2013 2014 Monthly $18,650 $18,650 $18,650 $18,650 $19,583 $19,583 $19,975 Compensation Monthly $6,570 $6,570 $6,570 $6,570 $6,900 $6,900 $7,038 Management Fee Monthly $12,080 $12,080 $12,080 $12,080 $12,683 $12,683 $12,937 Pa roll Ex enses Annual $223,800 $223,800 $223,800 $223,800 $234,996 $234,996 $239,700 Compensation % Increase 0 0 0 0 5% 0 2% Other Terms No 60 -day 60 -day increases notice notice for first 5 based on based on ears Aeon sale Aeon sale Staff recommends an extension of the contract and resolution as written, which includes the 2% increase. 29 HRA Minutes Page 7 January 28, 2014 Questions from members: Nawrocki asked how the discussion with HUD is going regarding the sale to Aeon. Clark stated that there are currently two applications into HUD for consideration and that two meetings were held in December with the residents to keep them apprised of the process. He said he thinks the best opportunity for approval is going to be the Voluntary Conversion Application. In the last two weeks there have been discussions with HUD and he feels a bit of optimism that they will consider the application. Amendments are being made to the original application for minor technicalities, and that it should be re- submitted by the end of the week. Clark stated that he believes we should know within three weeks if this process will move forward or if it will become too difficult to accomplish. Diehm expressed her support of renewing the contract with CommonBond and the 2% increase. She believes they have done an excellent job managing the site on behalf of the city. Motion by Peterson, seconded by Williams, to waive the reading of Resolution 2014 -04 there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Peterson, seconded by Williams, to Adopt Resolution 2014 -04 Extension of CommonBond Housing Management Contract until January 31, 2015 For Management of Parkview Villa North and South. All ayes. MOTIONPASSED. HRA RESOLUTION 2014 -04 EXTENSION OF COMMONBOND HOUSING MANAGEMENT CONTRACT UNTIL JANUARY 31, 2015 FOR MANAGEMENT OF PARKVIEW VILLA NORTH AND SOUTH WHEREAS, on January 23, 2008 the City of Columbia Heights's Housing and Redevelopment Authority (HRA) approved a management agreement with CommonBond Housing (CommonBond) which included a provision for a five -year contract, and WHEREAS, the Department of Housing and Urban Development (HUD) denied the ability of the HRA to enter into a five -year contract based on a previously approved 1969 Annual Contributions Contract which limits all contracts to two years, and WHEREAS, in order to meet the spirit and intent of the originally approved five year contract both HUD and the HRA agreed to a management contract term of an initial two year period with three one -year extensions, and WHEREAS, this language is memorialized in Section 1.3 of the final and approved contract approved by the HRA on April 22, 2008, and WHEREAS, a new contract period is desired with the understanding that the sale of the subject property is probable in 2014, and 30 HRA Minutes Page 8 January 28, 2014 WHEREAS, the HRA is satisfied by the performance and competence of CommonBond and desire to extend the subject term until the time of the sale; NOW THEREFORE BE IT RESOLVED, 1) The HRA approves a one -year management contract extension running from February 1, 2014 to January 31, 2015 2) Section 9.1 shall be amended to read in part, "... The compensation which the Agent shall be entitled to receive for all services performed under this Agreement shall be a flat fee of $19,975 per month; which consists of $7,038 per month as a management fee and $12,937 per month for payroll related expenses...." 3) Section 10.2 shall be amended to read, "This Agreement shall be terminated upon the sale of the Premises or in the case of building demolition caused by natural or man -made causes. In the case of sale, the Owner retains the right to give the Agent a 60 calendar day notice of termination at any point in the sales process." 4) All other provisions of the contract dated April 22, 2008 Management Agreement between CommonBond and the HRA remains in place. Passed this 28t" of January 2014. MOTION BY: Peterson SECONDED BY: Williams All ayes Chair Attest by: Shelley Hanson, Recording Secretary 12. Security Issues Discussion Clark stated that at the October 2013 HRA meeting there was an extensive discussion about security issues at Parkview Villa. After that meeting the Community Development staff met with the Police Department and CommonBond Management, and from that meeting, a listening session was held with the residents on October 18, 2013. At the last mentioned meeting, a detailed discussion was held about issues that should be brought to the attention of management immediately and those that should be handled by the Police. It was obviously emphasized that at any time a resident feels threatened in a situation that a 911 call should be made. After reviewing the past history of calls at Parkview, and verbal information, staff is recommending that formal security is not warranted. However, staff is of the opinion that a productive alternative is to form a Neighborhood Watch Group. The Police Department is ready to meet and immediately start the program. 31 HRA Minutes Page 9 January 28, 2014 Questions /comments from members: Diehm asked if this recommendation is a result of the discussion that took place with the residents in October. Clark said it was. Schmitt asked if Police are doing random walk - throughs, or if not, could it be arranged. Nawrocki asked if seniors are capable of being good members of a Watch Group. Benitez said she feels the Police minimize the threats here and they don't get good service because they are not taken seriously. She feels the Police brush them off. She also stated that residents are too afraid to call Police for a variety of reasons. Bruce Smith -unit 3 01 - asked why Clark refused to install more cameras, and wondered if they were even operational. Police and management have reviewed the cameras in place and feel there are enough. Camera footage can be reviewed by Police, but not the residents. Wilcox said a watch group is a good idea and that it empowers residents to feel safer and that management would be happy to help the Police implement such a program. A resident from unit 123 asked if just a random few would be selected to be in the group or if someone from each floor would be participating. Diehm told them it could be set up anyway they wanted. Management stated they liked the idea of a person on each floor so residents had someone close to go to and then that floor captain could then report to management. It would help management stay abreast of problems that may be occurring throughout the building. Management again encouraged residents to report complaints to the office so that they can be investigated and records can be kept for appropriate action. Wilcox explained that residents often don't know when action has been taken since they have to operate under certain privacy constraints, but she assured residents that all issues are taken seriously and acted on when warranted. Ken Bloch thought the Police did a good job during their presentation and discussion with the residents. Hugh Farmer asked if the reason they are not hiring security guards is a financial decision. Clark said that based on the discussion, staff did not feel the majority of the issues would be resolved by hiring security guards. Nawrocki stated that Terry Nightingale is the best officer possible for the residents to work with. He has confidence that he would take all complaints seriously and respond accordingly, but the rest is up to the residents themselves to take advantage of the help that is there for them. Schmitt suggested that maybe the Police hold one of their "Have coffee with a cop" sessions at Parkview Villa. Diehm asked that staff communicate with the Police to coordinate another meeting on site and to invite an officer to the next HRA meeting. 32 HRA Minutes Page 10 January 28, 2014 PUBLIC HEARING: 13. Resolution 2014 -05: Columbia Heights Housing and Redevelopment Authority Confirming Approval of the 2014 PHA Certification of Compliance Based on recent HUD rules the HRA only has to approve a Public Housing Agency Plan every five years (this includes both narrative goals and a five year capital improvement plan). However, every year a resolution certifying compliance with the document must occur. The PHA Plan that was formerly amended at the last meeting, is attached. In addition, the Plan was formally advertised and held for public review (with no comments) for the statutory period of time. For the HRA's information, it is likely that the 2014 stated capital improvements will come back to the Board for amendments, depending on the schedule of the sale to Aeon. Staff recommends adopting the Resolution provided. Ouestion/comments from members: There were no further comments on this matter. Motion by Peterson, seconded by Williams, to waive the reading of Resolution 2014 -05 there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Peterson, seconded by Williams, to adopt Resolution 2014 -05 Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) Confirming Approval of the 2014 Public Housing Agency Certifications of Compliance with the PHA Plans and Related Regulations. All ayes. MOTION PASSED. HRA RESOLUTION 2014 -05 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) CONFIRMING APPROVAL OF THE 2014 PUBLIC HOUSING AGENCY CERTIFICATIONS OF COMPLIANCE WITH THE PHA PLANS AND RELATED REGULATIONS. WHEREAS, The Department of the Housing and Urban Development has requested that Public Housing Agencies submit a Certification in regard to Public Housing Agency Compliance with the PHA Plans and Related Regulations; and WHEREAS, The 2014 PHA Plan was published for review and comment in the local newspaper and is located at the local Public Library, administrative offices of the PHA, and the PHA development management office. WHEREAS, such Certification also requires the fonnal approval of the Board of Commissioners; 33 HRA Minutes Page 11 January 28, 2014 NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that the attached (Appendix) Public Housing Agency Certification of Compliance with the PHA Plans and Related Regulations is hereby approved ADOPTED THIS 28t' day of January, 2014 MOTION BY: Peterson SECONDED BY: Williams AYES: All ayes HOUSING AND REDEVELOPMENT AUTHORITY Chair — Tammera Diehm Executive Director — Walter R. Fehst Administrative Update Clark already gave the update on the sale of the building earlier in the meeting. He told residents and members that the modernization projects will begin the middle to end of February. These will include the work previously discussed at earlier meetings such as carpeting, elevator upgrades, fire alarm, doors, and painting. Diehm stated the next regular meeting is scheduled for Tuesday, April 22, 2014, at Parkview Villa. The meeting was adjourned at 8:10 pm. Respectfully submitted, Shelley Hanson Secretary 34 ECONOMIC DEVELOPMENT AUTHORITY (EDA) MINUTES OF THE MEETING OF FEBRUARY 3, 2014 IN CONFERENCE ROOM 1 The meeting was called to order at 6:30 pm by Vice Chair Williams. Members Present: Bruce Nawrocki, Donna Schmitt, Bobby Williams, Tammera Diehm, and Marlaine Szurek. Members Absent: Gary Peterson and Gerry Herringer Staff Present: Scott Clark, Joseph Hogeboom, Shelley Hanson, and Elizabeth Holmbeck (Intern). 2. PLEDGE OF ALLEGIANCE- RECITED 3. ELECTION OF OFFICERS: Motion by Diehm, seconded by Schmitt, to elect officers as follows: President- Peterson Vice President- Williams Secretary /Treasurer- Nawrocki All ayes. MOTION PASSED. 4. EXECUTIVE SESSION The meeting was adjourned to an Executive Session at 6:34 pm to discuss the Northeast Business Center Negotiations. The meeting re- convened at 7:50 pm. 5. CONSENT ITEMS 1. Approve the Minutes from December 2, 2013. 2. Approve the Financial Report and Payment of Bills for November and December 2013 on Resolution 2014 -01. Questions by Members: Nawrocki questioned the payment to A.M.E. for $41,000. Clark explained that was the payment for the demolition of Mady's. Nawrocki also questioned a couple of the rebate checks to residents for their home improvement projects. 35 EDA Minutes Page 2 February 3, 2014 Nawrocki then asked about the Area Wide Tax amount shown in the Revenue account of the financials. He wondered about the amounts that have been posted to that account. Clark said he would check with the Finance Director and get more information on this from him. Nawrocki then asked about the amount posted for the Anoka County Levy Funds. Clark told him it was the payment to O'Reilly's that was previously approved. Motion by Diehm, seconded by Schmitt, to waive the reading of Resolution 2014 -01, there being an ample amount of copies available to the public. All ayes. MOTIONPASSED. Motion by Diehm, seconded by Schmitt, to approve the consent agenda items as presented. All ayes. MOTION PASSED. EDA RESOLUTION 2014 -01 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR NOVEMBER AND DECEMBER 2013 AND PAYMENT OF BILLS FOR THE MONTHS OF NOVEMBER AND DECEMBER 2013. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve thein by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of November and December 2013 has been reviewed by the EDA Commission; and WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS, financials statements are held by the City's Finance Department in a method outlined by the State of Minnesota's Records Retention Schedule, NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and 36 EDA Minutes Page 3 February 3, 2014 BE IT FURTHER RESOLVED this resolution is made a part of the pennanent records of the Columbia Heights Economic Development Authority. Passed this 3rd day of February, 2014. MOTION BY: Diehm SECONDED BY: Schmitt AYES: All ayes Vice President Attest By: Shelley Hanson, Secretary NEW BUSINESS 6. Habitat for Humanity Proposal- Jefferson St & Huset Pkwy Hogeboom told members that Habitat for Humanity has requested to meet with the Economic Development Authority (EDA) to discuss the possibility of developing 16 townhome units at the southwest corner of the intersection of Jefferson Street and Huset Parkway. The proposed development would consist of three buildings. The units that are currently under consideration would be two stories with basements, and would each contain four bedrooms and one -and -a -half bathrooms. The property that Habitat for Humanity is considering for its project, known as Huset Park Outlot B, is governed by the Huset Park Redevelopment Agreement. The Minimum Improvement definition within the amended June 23, 2008 Redevelopment Agreement required 80 units of senior rental housing. Hogeboom explained that if the proposed project is to move forward, the Agreement must be amended by the EDA prior to the applicant having the ability to initiate the planning approval process. He explained that this is a preliminary discussion and that no action is required tonight. Habitat would have to come back at a later date with a formal request to amend the Agreement and then bring their plans before the Planning & Zoning Commission for approval also. Chad Dipman, representing Habitat for Humanity, presented his proposal to the EDA. He explained that Habitat had been looking for property in Anoka County to construct a project of this type. They have applied to Anoka County for HOME funds to help with the project. Dipman stated that Habitat is a non - profit that serves families with a household income that falls between 30 -60% of the median income. They build the homes and provide the financing also. He told members that they are still negotiating with BNC Bank for the purchase of the property. Dipman reminded members that since 1994, Habitat has constructed 27 homes in Columbia Heights, and that several others have been extensively rehabbed. 37 EDA Minutes Page 4 February 3, 2014 Dipman stated that they hope to come to an agreement with BNC Bank as soon as possible. They will then bring their formal request to the EDA to amend the Development Agreement, and then get the Site Plan approvals from Planning & Zoning this summer. Home funds are awarded in the fall and he would expect construction to start next spring. Questions /comments from members: Diehm asked if the offer to the bank is contingent on the approval of HOME funding. Dipman said it was not as BNC Bank would not agree to that. She then asked him if they are open to other design options. He said that is open for discussion, and that the preliminary drawings he supplied for the meeting most closely resembled what Ryland had already constructed. Clark stated that design and style of the Ryland built townhomes were addressed in the Planning Contract rather than the Development Agreement. He also reviewed the past plans that have been contemplated for that site with members. The Senior Co -op building that was originally proposed probably won't happen as the market has changed for that type of housing and funding for another project has been denied on several attempts. This would be an alternative use for the site that would blend in with what's there and finish off that portion of the project. Szurek stated that she felt the city should hold out for what we originally intended for that site. She also said she thought enough Habitat Homes have been built in Columbia Heights, and expressed her dissatisfaction with previous Habitat for Humanity projects as they brought in people from outside Columbia Heights. Szurek went on to state that she also found the design lacking and that 1.5 bathrooms for a 4 BR townhouse is inadequate. She expressed her opinion that it is too high density for that space as the units could be very crowded with large families. She felt the use for senior housing would be a better option, and that too much has to be changed to accommodate such a project. Nawrocki agreed with Szurek. Diehm stated that we can't make a decision on who might live in the units, and that the job of the EDA is to approve a concept only. Diehm said she thinks Habitat does a good job to help low income families and that senior housing probably isn't an option for that site. Schmitt she would like to see more variety in the style options, and agreed more bathroom space was probably needed, but she felt it was a nice solution for that site. She also thinks the fact that the potential owners participate in the construction, take classes about maintenance of owning a home, and their financial ability is thoroughly checked out, are all pluses for the community. Schmitt said it doesn't matter where the people come from and that if they are buying their home, they are making an investment in the community. Williams asked how big this parcel was. Hogeboom stated it was 1.32 acres in size. 38 EDA Minutes Page 5 February 3, 2014 Diehm asked Dipman if Habitat had contingent plans if the county funding doesn't get approved. She wanted to know if they would still purchase the site and build on it. He told members that Habitat would be able to move ahead with the project and they do not sit on property long. Dipman explained the process to members of how owners are chosen. Extensive documentation is obtained from the applicants to ensure they meet income requirements, sweat equity is mandatory, they are interviewed by a committee and Habitat does an assessment of their current housing, and then Habitat selects qualified families. Once they are placed in the qualified pool, lists of available homes are sent to the families every month or so. They can then choose to check them out and decide if they are interested in them. If multiple families are interested in the same property, then the committee makes the decision of which family gets the house based on their immediate needs. Dipman explained that there are restrictions written into the mortgages about renting out the property to anyone and that if they decide to sell the home, Habitat has first right to re- purchase. Clark reminded members that the Homeowner's Association has a 5% cap on the amount of rental units for that development and they would be a part of that overall association. The owners of Habitat's proposed townhomes would also be required to pay Association dues. Nawrocki stated that out of the 180 communities in the metro area, Columbia Heights has the lowest household income. He thinks we should be concentrating on housing that attracts higher income people rather than focusing on more affordable housing units that bring in people with marginal income levels. Dipman said he would keep staff apprised of the negotiations with BNC Bank and bring any formal requests to the City at a later date. 7. Scattered Site Program- Additional Home Models In May, 2013, the Economic Development Authority (EDA) approved the Scattered Site Housing Program's Purchase and Redevelopment Agreement. This document is an agreement between the EDA and Timbercraft Homes. A Purchase and Redevelopment Agreement must be completed for the sale of each individual single family residential lot. The Agreement determines the sales price, the model home type and completion date. Two home floor plan models are currently offered as part of the Scattered Site Housing Program. The models are listed as an attachment to the Purchase and Redevelopment Agreement. Peter Heryla of RE /MAX Synergy, the City's contracted selling real estate agent, has requested that the EDA consider adding two additional models to the list of acceptable floor plans for the Scattered Site Housing Program. One of the proposed new floor plan models is a rambler and the other is a 1.5 story model. 39 EDA Minutes Page 6 February 3, 2014 Copies of the new proposed floor plans (Labeled "Model 43" and "Model #4 ") are attached. Mr. Heryla was present to provide an update of the Scattered Site Housing Program, as well as to present the new proposed model floor plans. If the EDA chooses to offer the new model floor plans, then it must make a motion to adopt them into the Purchase and Redevelopment Agreement with Timbercraft Homes. Staff recommends the adoption of the two additional model home floor plans into the Purchase and Redevelopment Agreement with Timbercraft Homes as part of the Scattered Site Housing Program. Questions from members: Members liked the alternative design options. Heryla said they are not presently targeted for any specific address, but that it offers potential buyers more options to choose from. He said they have heard some feedback about people liking a one - level, rambler style with a basement over a two story design with a lot of steps. He said they still meet the criteria set by the Board with 3 bedrooms and 2 bathrooms and having enough square footage. Nawrocki stated he thinks this is like taking a step backwards and that a lot of time was spent approving the first two designs and we should stick with those options. Clark noted that by adding two more designs, it allows for more variety in styles, and a "cookie cutter" likeness of the houses is not prominent. Motion by Diehm, seconded by Schmitt, move to adopt additional floor plan models (Model #3 and Model #4) into the Purchase and Redevelopment Agreement with Timbercraft Homes. Ayes - Williams, Diehm, Schmitt, and Szurek. Nay- Nawrocki MOTIONPASSED. 8. 3 842 Tyler St NE As a required component of the Scattered Site Housing Program, buyers of single family lots must utilize a model floor plan that has been approved by the Economic Development Authority (EDA). If a potential buyer wishes to construct an alternate model, the model must be approved by the EDA. A potential buyer for the property located at 3842 Tyler Street has presented the EDA with a customized floor plan for a proposed home. The proposed craftsman -style house is two stories and would contain three bedrooms. The proposed home would have an unfinished basement that 40 EDA Minutes Page 7 February 4, 2014 would offer the potential to add an additional bedroom in the future. It will also have an attached garage in the rear. The subject property was purchased by the City of Columbia Heights on July 27, 2010 for $39,900. Peter Heryla of RE/MAX Synergy, the City's contracted selling real estate agent, was present to discuss this request. Staff believes that the proposed custom home plan is similar in style to the approved model plans, and feels that the home would make a welcome addition to the 3800 block of Tyler Street. He explained that the buyer is an architect who designed the home himself. It meets all the criteria, is actually larger than the minimum required, and will be valued at approximately $280,000. Staff recommends the approval of the customized floor plans as presented for the property located at 3842 Tyler Street. Questions from members: Nawrocki questioned who currently owns the lot. Clark reminded him that the EDA owns the property and that the sale of the property has already been approved by the Board as part of the entire scattered lot program. The price point of the lot is not being considered at this time. The other members thought the house would be a nice addition to the neighborhood and liked the design and size. Motion by Diehm, seconded by Szurek, to approve the customized floor plans as presented for the property located at 3842 Tyler Street. Ayes- Williams, Diehm, Schmitt, and Szurek. Nay - Nawrocki. MOTIONPASSED. 9. Administrative Reports- 1) EDA Retreat Follow Up Discussion Clark reported that staff will come back at the march meeting with a formal report regarding the goals, strategies, and actions to be taken as a result of the feedback received at the Retreat. Nawrocki went on record as opposing the hiring of a PR consultant to re -brand or improve the image of Columbia Heights. 41 EDA Minutes Page 8 February 3, 2014 2) North Metro Home and Garden Expo Hogeboom has been in contact with the four cities who are currently involved in the North Metro Home and Garden Expo. They recently held their annual show, but have invited Columbia Heights to participate in the one to be held in 2015. Diehm and the others thought this would be a good thing for the city to participate in. 3) Small Business Outreach Efforts- Clark told members that a Seminar was held Saturday, January 25, 2014, at the Islamic Center in Fridley. This Business Seminar provided information on how to open a business in Minnesota. It was a cooperative effort with the Chamber of Commerce, the City of Fridley, Legal Corp, and other various organizations. The goal was to provide information on how to obtain legal advice, how to write a business plan, possible funding sources for small businesses, and accessing other services they may need. It also covered the need to obtain the proper permits and licenses that may be needed to operate. He said it was not a large turn -out, but it was a good start, and that they would like to see another one held. Clark also told members they closed on the property at 1301 -03 Circle Terrace Blvd today and that the closing for Reservoir Blvd should happen in the next couple of weeks. Clark then advised members that there is someone looking for 30,000- 40,000 sf of space in order to open another Charter School. He told members that one of the issues is that a K -12 school cannot be located in the CBD or GB Districts so it limits where they can be located. Any questions that members receive regarding this should be directed to staff. It would require an Ordinance Amendment and the City Council would have to decide if they wish to set that precedence. The next regular EDA meeting will be Monday, March 3, 2014 at City Hall at 6:30 pm. The meeting was adjourned at 9:00 pm. Respectfully submitted, Shelley Hanson Secretary 42 CITY COUNCIL LETTER Meeting of April 28, 2014 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: APPROVAL ITEM: Rental Housing BY: Gary Gorman BY Licenses NO: DATE: April ,22, 2014 DATE: Approval of attached list of rental housing applications. RECOMMENDED MOTION: Move to approve the items listed for rental housing license applications for April 28, 2014 in that they have met the requirements of the Property Maintenance Code. COUNCIL ACTION: 43 Print Rental Licenses to approve IF)IMSIPJ907ZOM COLUMBIA HEIGHTS by CC 2 014 FIRE DEPARTMENT D I YI S I OH 825 41st Avenue NE. Columbia Heights, MN 55421• Inspections 763 - 706 -8156• Fax 763 - 706 -8151• TDD 763 - 706 -3692 10007 957 42ND AVE Kaneer, Mark F13171 5858 Blackshire Path $ 150.00 Inver Grove Heights, MN 55076 10010 1118 441/2 AVE Girmay, Estifanos F13163 2150 Int. Speedway Blvd $ 150.00 Daytona Beach, FL 32114 10011 5045 4TH ST Wiger, David F13218 901 Rice Creek Terrace $ 150.00 Fridley, MN 55432 10017 4143 7TH ST Ashrafzadehkian, Gholamreza F13307 3817 Beard Ave N $ 150.00 Minneapolis, MN 55410 10024 4131 JEFFERSON ST Furthe, Bryan F132131 7801 N Capital of TX Hwy #360 $ 150.00 Austin, TX 78731 10027 3854 TYLER ST Kranz, William F13268 4421 Shoreview Road $ 150.00 Robbinsdale, MN 55422 10040 -RY 530 HUSET PKWY Hippert, Scott F13259 931 Abbeville Dr. $ 150.00 St. Louis, MO 63130 10042 3814 RESERVOIR BLVD Mahoney, David F13208 15248 Fluorine ST NW $ 150.00 Ramsey, MN 55303 10056 1002 GOULD AVE Koolmo, Rosalyn F13165 2755 Holly St S. $ 150.00 Cambridge, MN 55008 10057 1306 45 1/2 AVE Reichow, Charles F13215 11671 Alder St NW $ 150.00 Coon Rapids, MN 55448 10076 1400 PARKVIEW LN Boujnikh, Lahoucine F13323 977 118th Avenue NE $ 150.00 Blaine, MN 55434 10077 4430 ARTHUR ST Huss, Michael F13172 121 20th AVE S $ 150.00 New Brighton, MN 55112 04/22/2014 12:25 Page 1 44 Print Rental Licenses to approve COLUMBIA HEIGHTS by 2014 Q I V R n R 9 1 2 T M R M T 825 41st Avenue NE. Columbia Heights, MN 55421. Inspections 763- 706 -8156. Fax 763- 706 -8151. TDD 763- 706 -3692 I 10087 4806 MADISON ST JRK Business Solutions, LLC F13332 3265 19th Street NW 4560 $ 150.00 Rochester, MN 55901 10092 1107 42ND AVE MSRI Assets Co, LLC F13213H 7801 N Capital Texas Hwy #308 $ 150.00 Austin, TX 78731 10095 102044TH AVE Boujnikh, Lahoucine F13323A 977 118th Ave NE $ 150.00 Blaine, MN 55434 10096 41140TH AVE Ferris, Bradley F13251 9445 Jennifer Court $ 150.00 Chisago City, MN 55013 10103 143442ND AVE Wilson, Emily F13199 185 Lilac Drive $ 150.00 Lino Lakes, MN 55014 10104 325 SUMMIT ST Gondek, Michael F13025 334 40th Avenue N.E. $ 150.00 Columbia Heights, MN 55421 10116 4425 WASHINGTON ST Kaiser, Tom F13223 5229 Knox Ave. N. $ 150.00 Minneapolis, MN 55430 10120 4348 MCLEOD ST CIG #248, LLC F13202 7845 Brooklyn Blvd. #102 $ 150.00 Brooklyn Park, MN 55445 10130 3974 HAYES ST Seubert, LLC I F13246 3988 Hayes Street NE $ 150.00 j Columbia Heights, MN 55421 10134 1019 37TH AVE Thorn, Erika F13269 702 46 -1/2 Avenue $ 150.00 Hilltop, MN 55421 10137 3701 RESERVOIR BLVD Salem, Fadia F13242 1036 34TH AVE NE $ 150.00 MINNEAPOLIS, MN 55418 10142 1012 45TH AVE Moden, Tanya F13216 5509 25th Avenue S $ 150.00 Minneapolis, MN 55407 04/22/2014 12:25 Page 2 45 j Print Rental Licenses to approve COLUMBIA HEIGHTS by "2 014 I)PIM83piffarzow FIRE DEPARTMENT JD I1vI S I QH 825 41st Avenue NE. Columbia Heights, MN 55421. Inspections 763 - 706 -8156. Fax 763- 706 -8151. TDD 763 - 706 -3692 10150 973 GOULD AVE Biddle, Brad F13309 1847 Kohlman AVE $ 150.00 Maplewood, MN 55109 10153 101141ST AVE Clennon, Julie F13182 2425 Holy Name Drive $ 150.00 Medina, MN 55391 10178 3839 VAN BUREN ST Kucera, Gavin F13134 1654 29th Avenue NW $ 150.00 New Brighton, MN 55112 10197 712 51ST AVE I1-12 Property Illinois LP F13131 1270 Eagan Industrial Road #160 $ 150.00 Eagan, MN S5121 10208 5050 MULCARE DR IH2 Property Illinois, LP F13026 1270 Eagan Industrial Road 4160 $ 150.00 Eagan, MN 55121 10212 4246 JACKSON ST I1-12 Property Illinois, LP F13022 1270 Eagan Industrial Rd #160 $150.00 Eagan, MN 55121 10219 1717 INNSBRUCK PKWY Jacobus, Dan F13151 2060 Chatsworth Ct. $ 150.00 Roseville, MN 55113 10239 4453 MADISON ST Voigt, Ashley F13138 11611 Nix Court Unit A $ 150.00 Anchorage, AK 99515 10243 51564TH ST Jappah, Felicia F13267 1226 45th Ave NE $ 150.00 Columbia Heights, MN 55421 10247 4948 4TH ST IH2 Property Illinois, LP F13030 1270 Eagan Industrial Rd #160 $ 150.00 Eagan, MN 55121 10249 1440 PARKVIEW LN I1-13 Property Minnesota, LP F13352 1270 Eagan Industrial Rd #160 $ 150.00 Eagan, MN 55121 10250 100041ST AVE Kociscak, William F13181 6980137th Ave. NW $ 150.00 Ramsey, MN 55303 04/22/2014 12:25 Page 3 46 Print Rental Licenses to approve LUMBIA C� zos4 CO FIRE DEFARTMEHT I HSFSGT I 0 J D I YI S I OW 825 41st Avenue NE. Columbia Heights, MN 554219 Inspections 763 - 706 -8156. Fax 763 - 706 -8151. TDD 763 - 706 -3692 r 10255 4425 JEFFERSON ST I1-13 Property Minnesota, LP F13296 1270 Eagan Industrial Rd #160 $ 150,00 Eagan, MN 55121 10264 4207 FILLMORE ST Rezide, LLC F13341 4333 Glenwood Avenue $ 150.00 Minneapolis, MN 55422 10269 3920 POLK ST Crouch, JoAnne F13301 2915 Collins Avenue $ 150.00 Silver Springs, MD 20902 10271 1625 37TH AVE Lund,Jena F13363 2321 Colfax Ave S $ 150.00 Minneapolis, MN 55405 10286 101141ST AVE Peterson, Karen F13250 4949 6th Street N.E. $ 150.00 Columbia Heights, MN 55421 10288 3741 TYLER ST Kian, Gholam F13212 3817 Beard Ave. S. $ 150.00 Minneapolis, MN 55410 -1040 10289 4171 3RD ST Jones, Terra F13241 4116 Sunset Trail North $ 150.00 Brooklyn Park, MN 55443 10305 3713 TYLER ST Parks, Brian F13235 8620 Annapolis Lane N. $ 150.00 Maple Grove, MN 55369 10331 4059 JEFFERSON ST Ahmed, Adam F13324 843 95th Lane NE $ 150.00 Blaine, MN 55434 10333 5060 MULCARE DR Seawell, Dave F13303 8201 Pleasant View Ct $ 150.00 Mounds View, MN 55112 10346 1070 GRANDVIEW CT Kurak, Thomas F13281 15001 Sunfish Lake Blvd. $ 150.00 Ramsey, MN 55303 10356 1260 46TH AVE Atomssa, Sula F13166 8589 Dunkirk Court NE $ 150.00 Blaine, MN 55449 04/22/2014 12:25 Page 4 47 i I Print Rental Licenses to approve i COLUMBIA HEIGHTS by 2 0I4 FIRE DEPARTMENT YZ MSPSCT I ©N D I V'I S I OH 825 41st Avenue NE Columbia Heights, MN 55421. Inspections 763- 706 -8156. Fax 763- 706 -8151. TDD 763- 706 -3692 10357 1200 PIERCE TER Pelham, LLC F13140 1185 Pierce Terrace $ 150.00 Columbia Heights, MN 55421 10361 4219 STINSON BLVD Kelly, Renee F13286 1505 East Crystal Lake Road $ 150.00 Burnsville, MN 55306 10363 3815 2 1/2 ST Al Saadon, Muna F13261 8931 Farnsworth Avenue N. $ 150.00 Brooklyn Park, MN 55443 10366 -RY 328 ORENDORFF WAY Ahadome, Edmond F13210 16515 54th Ct N $ 150.00 Plymouth, MN 55446 10367 4040 MADISON ST Gammada, Urgessa F13315 Plymouth, MN 55441 1730 HOLLYWOOD AVE NE $ 150.00 11541 Alder Street NW $ 150.00 Minneapolis, MN 55418 10381 3831 BUCHANAN ST Gabrick, Steve F13258 8445 Portage Lane East $ 150.00 Shakopee, MN 55379 10396 4040 JEFFERSON ST Furth, Bryan F13213F 7801 N Capital of Texas HWY #360 $ 150.00 Austin, TX 78731 10399 4157 2ND ST Scott, Steven F13160 7544 Alden Way $ 150.00 Fridley, MN 55432 10401 4320 5TH ST Merdan, Jeff F13278 13405 33rd Avenue N. $ 150.00 Plymouth, MN 55441 10402 4220 VAN BUREN ST Stachowski Rental, LLC F13169 11541 Alder Street NW $ 150.00 Coon Rapids, MN 55448 10412 -RY 576 LOMIANKI LN Haddad, Mike F13154 7640 Bowman Court E $ 160.00 Inver Grove Heights, MN 55076 10413 4039 4TH ST Niemi, Tim F13206 7541 West Broadway Ave $ 150.00 Forest Lake, MN 55025 04/22/2014 12:25 48 Page 5 Print Rental Licenses to approve 19)1 COLUMBIA HEIGHTS by CC 2024 i FIRE DEPARTMENT M SVHCT I DJW n I'W1 S I OM 825 41st Avenue NE. Columbia Heights, MN 55421• Inspections 763- 706 -81569 Fax 763- 706 -8151. TDD 763- 706 -3692 i 10423 4530 STINSON BLVD IH2 Property Illinois, LP F13136 1270 Eagan Industrial Rd #160 $150.00 Eagan, MN 55121 10424 4609 FILLMORE ST Hawi, Gutama F13168 4531 Fillmore St NE $ 150.00 Columbia Heights, MN 55421 I 10425 4959 5TH ST Alsaadon, Muna F13262 8931 Farnsworth Ave N $ 150.00 Brooklyn Park, MN 55443 10426 4623 HEIGHTS DR IH2 Property Illinois, LP F13157 2626 82nd St E #205 $ 150.00 Bloomington, MN 55425 10427 1409 PARKVIEW LN Moosai, Shiva P F13173 6141 Gettysburg Ave N $ 150.00 New Hope, MN 55428 10428 5239 4TH ST I1-13 Property Minnesota, LP F13220 1270 Eagan Industrial Rd #160 $ 150.00 Eagan, MN 55121 10429 49414TH ST I1-12 Property Illinois, LP F13219 i 1270 Eagan Industrial Rd #160 $ 150.00 Eagan, MN 55121 10430 505 MILLST Iasis V, LLC F13228 1241 Osceola Avenue $ 150.00 St Paul, MN 55105 10431 4337 ROYCE ST I1-12 Property Illinois, LP i F13227 1270 Eagan Industrial Rd #160 $ 150.00 Eagan, MN 55121 10432 979 44 1/2 AVE I1-12 Property Illinois, LP F13225 1270 Eagan Industrial Rd #160 $ 150.00 Eagan, MN 55121 10433 4311 MONROE ST Ortiz, Gladys ! F13200 PO Box 21032 $150.00 j Columbia Heights, MN 55421 ' i 10434 4057 5TH ST Johnson, Andrew I F13263 2780 16th St NW $ 150.00 New Brighton, MN 55112 04/22/2014 12:25 49 Page 6 Print Rental Licenses to approve COLUMBIA HEIGHTS by 0q. 2 014 FIRE DEPARTMENT jMSPE6TzGM DIYISIGH 82541st Avenue NE. Columbia Heights, MN 55421• Inspections 763 - 706 -8156. Fax 763 -706 -8151. TDD 763 - 706 -3692 10435 3940 3RD ST I1-12 Property Illinois, LP F13191 1270 Eagan Industrial Rd #160 $ 150.00 Eagan, MN 55121 12000 -NC 5037 MADISON ST Danko, Andrew F13234 5037 Madison Street $ 150.00 Columbia Heights, MN 55421 12003 51016TH ST Dostaler, Mark F13340 5101 6th Street N.E. $ 150.00 Columbia Heights, MN 55421 12004 5248 WASHINGTON ST Wegener, Kimberly F13264 5248 Washington Street $ 150.00 Columbia Heights, MN 55421 12006 3879 POLK ST Brockway, Charles F13354 3881 Polk Street NE $ 150.00 Columbia Heights, MN 55421 12012 1337 CIRCLE TER BLVD Carroll Jr., Kenneth F13314 1337 Circle Terrace Blvd. N.E. $ 150.00 Columbia Heights, MN 55421 12016 4700 JEFFERSON ST Nixon, Jean F13147 4700 Jefferson Street $ 150.00 Columbia Heights, MN 55421 12034 3843 HAYES ST Ulvin, Rolf F13023 3843 Hayes St $ 150.00 Columbia Heights, MN 55421 12053 3943 TYLER ST Brown, Marlene F12879 3943 Tyler Street $ 150.00 Columbia Heights, MN 55421 12074 3830 3RD ST Sule, Titilope F13028 3832 3RD 5T NE $ 150.00 Columbia Heights, MN 55421 12091 4450 TYLER PL Buecksler, Caleb F13294 4452 Tyler PI NE $ 150.00 Columbia Heights, MN 55421 20004 1218 CIRCLE TER BLVD Cox, Christy F13032 1836 Main Street $ 150.00 Elk River, MN 55330 04/22/2014 12:25 50 Page 7 — — Print Rental Licenses to approve 3959 RESERVOIR BLVD COLUMBIA HEIGHTS by CC 2014 20112 FIRE DEPARTMENT 191140th Avenue $ 150.00 JiJKSPECTJiOH DIIYISIOH � Columbia Heights, MN 55421 82541st Avenue NE • Columbia Heights, MN 55421• Inspections 763 -706 -8156. Fax 763- 706 -8151. TDD 763- 706 -3692 20051 20011 4023 6TH ST Rivertown #2 LLC F13321 20138 1004 GOULD AVE 355 W Chino Canyon Rd $ 150.00 j Palm Springs, CA 92262 $ 150.00 20054 20014 666 47 1/2 AVE Toussi, Farrokh F13149 04/22/2014 12:25 3060 Poppler LN $ 150.00 Eagan, MN 55121 20058 20022 4610 WASHINGTON ST Wieman, Bret F13257 251 17th Avenue SW $ 150.00 New Brighton, MN 55112 20074 20028 1206 CIRCLE TER BLVD Bagroo, Asha I F13336 1206 CIRCLE TERRACE BLVD NE $ 150.00 Columbia Heights, MN 55421 20047 3959 RESERVOIR BLVD Wegman, James F13179 20112 4628 JOHNSON ST 191140th Avenue $ 150.00 Columbia Heights, MN 55421 $ 150.00 20051 4539 FILLMORE ST Sages Prospero Management, LLC F13357 20138 1004 GOULD AVE 8340 -140th St N $ 150.00 Hugo, MN 55038 -8420 $ 150.00 20054 5216 WASHINGTON ST Olin, Richard F13232 04/22/2014 12:25 10682 Washington Blvd. NE $ 150.00 Blaine, MN 55434 20058 3906 RESERVOIR BLVD Berglund, Terrell F13164 3011 Arthur St. NE $ 150.00 Minneapolis, MN 55418 20074 5109 WASHINGTON ST Majewski, John F13275 105 12th Av. N.W. $ 150.00 New Brighton, MN 55112 20081 3833 RESERVOIR BLVD Hilton, Garrett 1512 125th Avenue NE #111 Blaine, MN 55449 F13313 $ 150.00 20112 4628 JOHNSON ST Chu, Joshua F13346 1327 - 66th Avenue NE $ 150.00 Fridley, MN 55432 20138 1004 GOULD AVE Salvation Army Harbor Light F13290 1010 Currie Avenue $ 150.00 Minneapolis, MN 55401 04/22/2014 12:25 51 Page 8 Print Rental Licenses to approve COLUMBIA HEIGHTS by CC 2014 FIRE DEPARTMENT l JWSPEC T I OH D I YI S 1 0111 20187 50004TH ST Johanek, Mark F13265 PO Box 49503 $ 150.00 Blaine, MN 55449 20190 4544 FILLMORE ST American Medical Research, Inc. F13310 105 Lakeland Shores Road $ 150.00 Lakeland, MN 55043 04/22/2014 12:25 52 Page 9 825 41st Avenue NE. Columbia Heights, MN 55421. Inspections 763 - 706 -8156. Fax 763 - 706 -81519 TDD 763 - 706 -3692 20142 5110 WASHINGTON ST Harlan, Bette F13139A PO Box 120066 $ 150.00 New Brighton, MN 55112 20143 1126 40TH AVE Robles, Blanca F13203 4855 4th Street $ 150.00 Columbia Heights, MN 55421 20146 5037 JACKSON ST Harlan, Bette F13139C PO Box 120066 $ 150.00 New Brighton, MN 55112 20148 4512 WASHINGTON ST Clark, Harold F13156 562 38th Avenue NE $ 150.00 Columbia Heights, MN 55421 20152 5140 WASHINGTON ST Harlan, Bette F13139D PO Box 120066 $ 150.00 New Brighton, MN 55112 20156 5116 WASHINGTON ST Harlan, Bette F13139G PO Box 120066 $ 150.00 New Brighton, MN 55112 20159 4622 7TH ST Gebhardt, Rick F13150 2320 16th Terrace NW $ 150.00 New Brighton, MN 55112 20168 3926 ULYSSES ST Sundae, Christina F13162 3926 NE ULYSSES ST $ 150.00 Columbia Heights, MN 55421 20169 4518 WASHINGTON ST Miller, William F13174 14628 18th Ave Southwest $ 150.00 Seattle, WA 98166 20183 5228 WASHINGTON ST Peterson, Darwin F13034 2323 145th Lane NE $ 150.00 Ham Lake, MN 55304 20187 50004TH ST Johanek, Mark F13265 PO Box 49503 $ 150.00 Blaine, MN 55449 20190 4544 FILLMORE ST American Medical Research, Inc. F13310 105 Lakeland Shores Road $ 150.00 Lakeland, MN 55043 04/22/2014 12:25 52 Page 9 Print Rental Licenses to approve COLUMBIA HEIGHTS by CC 2014 1r)zWSVNGr10Pff FIRE D EPARTMENT D I YI S I off 825 41st Avenue NE. Columbia Heights, MN 55421. Inspections 763 - 706 -81560 Fax 763 - 706 -81510 TDD 763 - 706 -3692 20202 4600 JOHNSON ST Johnson St. Rentals F13145 4728 Debra Ct.lRttn: Tracy Saloka $ 150.00 Shoreview, MN 55126 20211 4536 7TH ST Ferry, Donald F13252 4146 Lantern Lane $ 150.00 Eagan, MN 55123 20246 1260 CIRCLE TER BLVD Dziedzic, Stephen F13399 2346 Stinson Blvd $ 150.00 Minneapolis, MN 55418 20271 4937 JACKSON ST Nopola, Alice F13337 7645 Garfield Avenue S. APT #5 $ 150.00 Richfield, MN 55423 20295 4612 POLK ST Aucaquizhpi, Lisa F13270 4612 POLK ST NEOp /Down $ 150.00 Columbia Heights, MN 55421 20302 4943 JACKSON ST Brovold, Kenneth F13254 4055 133rd Lane NE $ 150.00 Ham Lake, MN 55304 20321 3951 POLK ST Wrobel, Lisa F13245 3946 Polk Street $ 150.00 Columbia Heights, MN 55421 20393 -NC 1008 GOULD AVE Chu, Josh F13322 1327 66th AVE NE $ 150.00 Fridley, MN 55432 20394 5115 WASHINGTON ST Rudnitski, Kathy F13153 4618 4th Street $ 150.00 Columbia Heights, MN 55421 20418 1231 CIRCLE TER BLVD Malark, Robert F13211 11650 Arnold Palmer Drive NE $ 150.00 Blaine, MN 55449 30002 3754 3RD ST Brown, Penelope F13031 4819 Azelia Avenue N. Apt #11 $ 211.00 Brooklyn Center, MN 55429 30006 -NC 3839 TYLER ST Parker, Theodore F13207 3839 Tyler Street $ 160.00 Columbia Heights, MN 55421 04/22/2014 12:25 Page 10 53 i I Print Rental Licenses to approve COLUMIBIA HEIGHTS by C( 2014 FIRE DEPARTMENT InapffeT IOH DIYI S I OH 825 41st Avenue NE. Columbia Heights, MN 55421. Inspections 763- 706 -8156. Fax 763- 706 -8151. TDD 763- 706 -3692 i 30028 5100 6TH ST Columbia Place, LLC F12880 2505 Silver Lane NE $ 458.00 St. Anthony, MN 55421 30040 965 40TH AVE City of Columbia Heights HRA F13161 590 40th Avenue N.E. $1802.00 Columbia Heights, MN 55421 30041 102040TH AVE Caron, Richard F13180 1020 40th Avenue Apt #3 $ 160.00 Columbia Heights, MN 55421 30056 1440 47TH AVE Wang, Wu F13143 16448 Holbrook Avenue $ 410.00 Lakeville, MN 55044 30059 4347 TYLER PL Chies, Nancy F13167 1530 Rice Creek Road $ 160.00 Fridley, MN 55432 30067 3709 JACKSON ST Mikre, Samuel F13317 55 Heller Way $ 356.00 Montclair, NJ 07043 30072 3915 LOOKOUT PL Dang, Danny F13177 P.O. Box 10565 $ 248.00 White Bear Lake, MN 55110 30073 3923 LOOKOUT PL Twin City Rent -A -Home, LLC F12878 13033 Ridgedale Dr. Suite #167 $ 248.00 Minnetonka, MN 55305 30076 4545 MADISON ST Madison House LLC F13291 7186 Brian Drive $ 160.00 Centerville, MN 55038 30090 3801 VAN BUREN ST Avdulov, Allison F13144 2130 Cedar Grove Trail $ 160.00 Eagan, MN 55122 30098 1036 PETERS PL Berrios, Eswin F13253 10233 W 34th St #103 $ 211.00 Minnetonka, MN 55305 30106 4458 RESERVOIR BLVD Crestview Corporation F13155 4444 Reservoir Blvd. N.E.VRttn: Talia Aramalay $ 974.00 Columbia Heights, MN 55421 04/22/2014 12:25 Page 11 54 Print Rental Licenses to approve COLUMBIA HEIGHTS by CC 2014 FIRE DEFARTMENT I Iii S P E G T I o ICI n I 'Y I S I G H 04/22/2014 12:25 Page 12 55 825 41st Avenue NE. Columbia Heights, MN 554219 Inspections 763- 706 -81569 Fax 763- 706 -81519 TDD 763 - 706 -3692 30110 538 SUMMIT ST Burmeister, Todd I F13148 1225 LaSalle Ave #1702 $ 188.00 Minneapolis, MN 55403 30111 -NC 4625 TYLER ST Cantlin Lake Properties, LLC F13185 28551 127th St NW $ 160.00 Zimmerman, MN 55398 30112 4357 TYLER PL Sekizovic, Muamer F13298 PO Box 21314 $ 160.00 I Columbia Heights, MN 55421 i 30121 4634 TYLER ST Minhas, Anwaar F13335A 8132 York Avenue S $ 211,00 Bloomington, MN 55431 30122 4653 TYLER ST Crystal Clear Investments, LLC F13339 5605 W 36th Street #203 $ 160.00 St Louis Park, MN 55416 30169 4201 3RD ST Larson, Richard F13229 1009 43rd Avenue No. $ 248.00 Minneapolis, MN 55412 34007 -109 1000 41ST AVE Williams, Dwayne i F13137 1171 Burke Ave W Apt. #109 $ 150.00 Roseville, MN 55113 i Total # of Licenses: 139 i 04/22/2014 12:25 Page 12 55 CITY COUNCIL LETTER Meeting of April 28, 2014 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE APPROVAL: S` ITEM: Approve Transfer of Public Safety Building BY: Scott Nadeau BY: 6G -011 Range Rental Fees to be Used for Gun Range Mtnc DATE: April 22, 2014 DATE. NO. BACKGROUND: Due to normal use, the gun range at the Public Safety Building is due for maintenance and repairs. The following items have been identified as maintenance needs. • Mine granular trap and dispose of hazardous waste • Add rubber granular to trap • Replace damaged foam Sonex panels • Replace rubber Dura panels that are shot up • Purchase replacement hepa filters for ventilation system • Install static pressure switch to monitor hepa filter performance • Install distance markers on range floor There are limited vendors available to complete the specialized work on the range. After researching vendors, it has been determined that Range Systems is the only local vendor for the necessary supplies. It's also been determined that DC Management & Environmental Services, Inc. is the lowest priced local vendor for mining of the granular trap and for installing new materials. The Police Department has done business with both of these vendors in the past. In anticipation of this work, purchase orders were approved for the following: Range Systems for necessary materials $2,563.71 DC Management for mining of lead and installation of panels $2,293.00 Filtration Systems for replacement Hepa filters $2,089.99 FTC Graphics for range floor graphics (distance markers) $ 121.00 Total = $7,067.70 Currently CHPD has 2014 range rental agreements with Brooklyn Center PD for $5,000.00, Crystal PD for $1,490.00 and Robbinsdale PD for $400 totaling $6,890.00. To date, all these amounts have been collected. The 2014 range rental revenue would cover all but $177.70 of the expected maintenance and supplies outlined above. ANALYSIS /CONCLUSION: Based on the required purchases for maintenance and repairs, the Police Department is requesting to transfer $6,890 of monies received in range rental fees to the Police Department's line items 4020 (Building Repair and Maintenance), 3050 (Expert and Professional Services) and 2171 (General Supplies). W RECOMMENDED MOTION: Move to transfer $6,890 of monies received in Public Safety Building Range rental fees to the Police Department's budget as follows: $2,089.99 to line item 4020, Building Repair and Maintenance, for hepa filters $2,293.00 to line item 3050, Expert and Professional Services, for the mining of lead and installation of panels $2,507.01 to line item 2171, General Supplies, for necessary materials COUNCIL ACTION: 57 CITY COUNCIL LETTER Meeting of. April 28, 2014 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: PROPOSAL FROM LEO A. DALY BY: K. Hansen BY-, FOR DEVELOPMENT OF A DATE: 4/24/14 DATE: CONSTRUCTION COST ESTIMATE FOR A PUBLIC LIBRARY Following the recommendations of the Library Task Force, the Council has been evaluating potential sites for a new City Library. After concluding that the site at 40th and Central is not a feasible location, the Council has directed staff to evaluate the 1.6 acre parcel north of the Public Safety Building on the old NEI property. Council has authorized soil borings and an ALTA level survey for this site — which will be completed in May. The next step would be to develop a construction a detailed cost estimate for a stand -alone building. Staff requested a proposal from the Library Task Force Architect, Leo A. Daly for its preparation, attached. Staff is recommending this level of effort to develop a cost estimate to establish more accurate costs for a potential project. The Scope of Work includes: Site Assessment and Site Development — includes building layout, site access, parking, integration of stormwater needs on the site, and review foundation needs based on soil borings. Concept Layout Development: develop preliminary building layout drawings including building materials, building height, primary interior spaces, and quality of construction. Develop preliminary building systems: this will include the building structural systems, HVAC systems, electrical systems and roofing systems From this a report, along with preliminary drawings (conceptual), will be prepared and presented to the Council. This level of work will provide a more accurate assessment of the construction cost of a new library. It should also be recognized that this level of work may be transferrable to other sites, provided that site conditions are relatively the same. Recommended Motion: Move to accept the proposal from Leo A. Daly in the amount of $39,180, plus reimburseables, for the preparation conceptual level drawings and a construction cost estimate for a City Library located on the 1.6 acre parcel north of 825 41st Avenue (former NEI site), and authorize the Mayor and City Manager to enter into an Agreement for the same. Funding will be provided from the Library Capital Building Fund 450 -51410 -3050. COUNCIL ACTION: 58 L-00 A D 4 V PLANNING April 23, 2014 ARCHITECTURE Kevin Hansen, PE ENGINEERING Director of Public Works — City of Columbia Heights INTERIORS RE: Columbia Heights Public Library 637 38`I' Avenue NE Columbia Heights, MN 55421 -3806 EST, 1915 Subject: Proposal for Services — Project Scoping and Construction Cost Development for a New Municipal Library ABU DHABI ATLANTA .AUSTIN Dear Mr. Hansen: BEIJING BRYAN LEO A DALY is pleased to present this proposal to provide Professional Architectural & CHICAGO Engineering services to the City of Columbia Heights. If this proposal is accepted, please sign DALLAS one copy and deliver to Leo A Daly Architects and Engineers, retaining a copy for your records. DENVER This letter will serve as the contract between the aforementioned parties. FORT WORTH HONG KONG PROJECT GOALS & OBJECTIVES HONOLULU It is understood that the City of Columbia Heights desires substantive data on the potential HOUSTON construction costs for a new stand -alone library facility. The costs will be utilized to determine ISTANBUL the feasibility and financial requirements to execute a future project of approximately 20- 25,000 LAS VEGAS GSF over a single level. In order to develop this cost projection, a deeper confirmation of the LOS ANGELES project scope, building size, building systems, materials, general building layout and general MIAMI site layout is required. The following additional information will be utilized toward the MINNEAPOLIS development of this work: MOSCOW OMAHA PHOENIX • In 2013, Leo A Daly performed a library needs assessment which identified the SACRAMENTO idealized square footage and library needs recommended to serve this community. The SAN ANTONIO assessment will be utilized as the basis of the library building program (program = the SAN MARCOS list of spaces to be included in the building and their respective sizes). As the square TAMPA footage of the library may adjust slightly to accommodate the selected site, the 2013 TIANJIN building program will be updated to reflect the site specific conditions (which may WACO include a slightly reduced overall square footage or modified proportion of spaces); WASHINGTON, DC WEST PALM BEACH • Prior to the execution of the work, the City is procuring and will provide to Leo A Daly copies of Soils Borings reports of the selected site including the Geo Technical recommendation for footing and foundation systems; • Prior to the execution of the work, the City is procuring and will provide to Leo A Daly copies of a legal ALTA survey of the selected site indicating the current property boundaries, below grade / above grade utilities, curb cuts, easements and the other similar aspects which may affect the site layout and development costs. SCOPE OF BASIC SERVICES LEO A DALY'S Basic Services for this work includes preliminary Architecture, Engineering and site assessment and Cost Estimation Services, as follows: 730 SECOND AVENUE SOUTH Site Assessment & Site Development sulrE „o° • Conduct preliminary assessment of Storm water requirements and identify MINNEAPOLIS, N 55402 -2455 solutions o achieve Jurisdictional requirements; q Y potential FAX 612.338.4840 www.leoadaly.com 59 MD A DALY PLANNING • Confirm site requirements including: quantity of parking, delivery / loading needs, lot ingress and egress, quantity of open space and develop a preliminary lot layout; ARCHITE('TURE . Review City provided survey and soils boring information to determine any ENGINEERING additional impacts to site layout, building foundation systems, or site development. This review will be summarized in narrative form within a final report. INTERIORS Library Space Needs Confirmation / Concept Layout • Review and refine the space program of the library spaces. A revised program document will be provided; • Develop preliminary conceptual building layout drawings indicating the relationships of primary spaces to each other and to the site conditions; EST. 1915 . Develop preliminary conceptual visuals of the exterior / interior of the library to ABU DHABI convey massing, building heights, potential materials to be utilized and quality of ATLANTA construction; IAUSTN • Develop a summarized narrative of the anticipated building systems (structural BEIJING systems, HVAC systems, roofing, exterior building materials) to be utilized in order BRYAN to develop an accurate cost assessment. The following are identified goals of the CHICAGO city which will be incorporated: DALLAS o Backup power generation DENVER o Energy Efficient features for lighting and ventilation (Maximize natural FORT WORTH lighting, incorporate LED, efficient Mechanical Systems and Energy HONG KONG Recovery) HONOLULU o Security Access (level and complexity to be determined) HOUSTON o The City does not wish to consider Geo Thermal ISTANBUL LAS VEGAS Development of Construction & Development Costs LNOSS�AINGELES . Develop Budgetary Cost Assessment for the construction of the facility based upon MINNEAPOLIS the developed concept and narratives. Moscow • Present Final Report / Findings to the City Council OMAHA PHOENIX The Leo A Daly team will provide all of the above information within a bound report. A final SACRAMENTO presentation to City Council will be included. This scope of work will not include the following. SAN ANTONIO If these or other items are desired, they can be provided at additional costs: SAN MARCOS TAMPA • Quantity and Quality of Computers and Technology Devices — a "standard" rule of TIANJIN thumb will be utilized to provide effective cost numbers for the infrastructure (cables WASHINGTON, DC and ports) required to support a library of this size; WEST PALM BEACH Interior finishes for floors, walls and ceilings; • Furniture layout including office workstations, shelving, library furnishings, etc.; • Detailed layout of the interior; • Confirmation of collection size, quantity or makeup; • "Open Call" public meetings for input from the community ASSUMPTIONS Our assumptions for this proposal are: • The work will be based upon the site documentation provided for the area of study. Limited on -site field verification or confirmation of the site information will occur. It is understood that extensive field verification is not required. SCHEDULE 730 SECOND AVENUE SOUTH The time frame for this work is estimated to be 30 days from receiving authorization to proceed. SUITE 1100 The schedule is subject to change dependent upon City review processes. It is anticipated that 2 MINNEAPOLIS, MN 55402 -2455 - 3 meetings will be required to review and present tile work. TEL 612.338.8741 FAX 612.338.4840 www.leoadaly.com 60 MD A DALY PLANNING COMPENSATION FOR THESE SERVICES The basic services lump sum fee has been established on Leo A Daly's projected work effort, at ARCHITECTURE a cost of $39,180. ENGINEERING REIMBURSABLE EXPENSES INTERIORS Reimbursable Expenses are in addition to compensation for services and include expenses incurred by the Design Architect and Design Architect's employees in the interest of the project As follows: • Expense of transportation; • Expense of reproduction, postage couriers and long- distance communications; • Expense of renderings, models, presentation boards, or photography; EST. 1915 • Expense of equipment and equipment rentals. ABU DHABI PAYMENTS ATLANTA AUSTIN Payments are due and payable thirty (30) days from the date of the Design Architect's monthly BEIJING invoice. Amounts unpaid forty five (45) days after the invoice date shall bear interest at the rate BRYAN of 12 percent (12 %) per annum. We reserve the right to suspend the performance if our services CHICAGO at any time if payments are overdue. DALLAS DENVER LIMIT OF LIABILITY FORT WORTH Neither the Design Architect, the Design Architect's consultants, nor their agents or employees HONG KONG shall be jointly, severally or individually liable to the Client in excess of the compensation to be HONOLULU paid pursuant to this Agreement, by reason of any act or omission, including breach of contract HOUSTON or negligence not amounting to a willful or intentional wrong. ISTANBUL LAS VEGAS LEO A DALY and LEO A DALY's consultants shall have no responsibility for the discovery, LOS ANGELES presence, handling, removal, disposal of or exposure of persons to hazardous materials in an MIAMI form at the Project site, including but not limited to asbestos, asbestos products, polychlorinated MINNEAPOLIS biphenyl (PCB), mold or other toxic substances. Moscow OMAHA PHOENIX LEO A DALY will provide services and obligations under this Agreement in conformity with the SACRAMENTO standards of care and skill of our profession. We will not be responsible for the performance of SAN ANTONIO the construction contract(s), work or products, or any defects, deficiencies of effects resulting SAN MARCOS from any contractor, sub - contractor, manufacturer, supplier, and fabricator, consultant retained TAMPA by you or any third party. This agreement will not be construed as giving us the responsibility TIANJIN for or the authority to control, direct or supervise construction, construction means, methods, WACO techniques, sequences or procedures, or safety measures and programs. WASHINGTON, DC WEST PALM BEACH INSTRUMENTS OF SERVICE Drawings, models, specifications and other documents, including those in electronic form, prepared by the Design Architect and the Design Architect's consultants are Instruments of Service for use solely with respect to this Project. The Design Architect and the Design Architect's consultants shall be deemed the authors of their respective Instruments of Service and shall retain all common law, statutory and other reserved rights, including copyrights. The Design Architect grants to the Client a nonexclusive license to reproduce the Architect's Instruments of Service for purposes of marketing, promotion, construction, use and maintenance of the Project. The Design Architect shall obtain similar nonexclusive licenses from the Design Architect's consultants consistent with this Agreement. Any termination of this Agreement prior to completion of the Project shall terminate this license. The Client shall not use the Instruments of Service for future additions or alterations to this 730 SECOND AVENUE SOUTH Project or for other projects, unless the Client obtains the prior written agreement of the Design SUITE 1100 Architect and the Design Architect's consultants. Any unauthorized use of the Instruments of MINNEAPOLIS, L 61 TEL 3 4 N 55402-2455 Service shall be at the Client's sole risk and without liability to the Design Architect and the FAX 612.338.4840 Design Architect's consultants. www,leoadaly.com 61 LEE) A DALY PLANNING PUBLIC RELATIONS The Design Architect shall have the right to include photographic and artistic representations of ARCHITECTURE the Project among the Design Architect's promotional and professional materials. However, the Design Architect's materials shall not include the Client's confidential or proprietary information ENGINEERING if the Client has previously advised the Design Architect in writing of the specific information considered by the Client to be confidential or proprietary. INTERIORS The Client shall provide professional credit for the Design Architect in the Client's promotional materials for the Project as follows: LEO A DALY, [Design Architect] [and] [Master Planner] [Engineers] [Executive Architect] [Interior Designer] [Hospitality Designer] [Program Managers]. Client shall notify of and collaborate with the Design Architect on all major Project - related promotional events and press requests. The Design Architect reserves the right to participate in EST. 1915 and shall receive copies of all distributed materials. The Design Architect in turn shall notify the Client of and collaborate with the Client on all Project- related promotional events and press ABU DHABI requests as identified by the Design Architect. ATLANTA AUSTIN CONCLUSION BEIJING If this meets with your approval, please sign and return one (1) copy of this letter to Cindy A BRYAN McCleary, Principal, Market Sector Lead Regional Government, LEO A DALY via fax (612-338 - CHICAGO DALLAS 4840) or via mail. We appreciate this opportunity and we look forward to working with you. pp Pp Y g Y DENVER FORT WORTH HONG KONG HONOLULU HOUSTON ISTANBUL LAS VEGAS LOS ANGELES MIAMI MINNEAPOLIS MOSCOW OMAHA PHOENIX SACRAMENTO SAN ANTONIO SAN MARCOS TAMPA TIANJIN WACO WASHINGTON, DC WEST PALM BEACH 730 SECOND AVENUE SOUTH SUITE 1100 MINNEAPOLIS, MN 55402 -2455 TEL 612.338.8741 FAX 612.338.4840 www.leoadaly.com Sincerely, Leo A Daly Cindy McCleary, AIA LEED AP, NCARB Principal - Market Sector Lead Leo A Daly camccleary@leoadaly.com (612) 341 -9588 62 Date: Name Print Name: Print Title: City of Columbia Heights CITY COUNCIL LETTER MeetinrF of: April 29. 2014 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: 1,1Z NO: DATE: April 23, 2014 BY: BACKGROUND /ANALYSIS Attached is the business license agenda for the April 28, 2014 Council meeting. This agenda consists of applications for contractor licenses for 2014. At the top of the license agenda you will notice a please stating * Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for April 28, 2014 as presented. COUNCIL ACTION: i 63 i TO CITY COUNCIL April 28, 2014 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2014 BLDG *Terry Overacker Plumbing 5021: Main St. Anoka $60 *Artisitic Plumbing Inc. 6349 Quebec Ave N, Brk. 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RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2014 -21, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution Number 2014 -21, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2014 -22, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution Number 2014 -22, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license. COUNCIL ACTION: 73 RESOLUTION 2014 -21 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A of that certain residential rental license held by Sheffield Properties, LLC (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 4616 Tyler Street NE, Columbia Heights, Minnesota. Whereas, pursuant to City Code, Chapter 5A, written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on March 28, 2014 of a public hearing to be held on April 28, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT The attached Exhibit A outlines the disproportionate number of police calls, criminal activity and housing code violations associated with 4616 Tyler Street NE. 2. Over the last several years, both the Columbia Heights Police Department and Columbia Heights Fire Department have worked extensively with the License Holder in an attempt to bring these issues down to a level that is similar to other rental properties of similar size in the City. The disproportionate number of police calls, criminal activity and housing code violations have persisted at an unacceptable level. 4. The License Holder had an ownership interest in license number(s) F12254 and F12254A, both of which were revoked on March 24, 2014, effective April 1, 2014. 5. That all parties, including the License Holder and any occupants or tenants, have been given notice of this hearing according to the provisions of the City Code. ORDER OF COUNCIL 1. That pursuant to the provisions of Chapter 5A of the City of Columbia Heights City Code, the rental license for the property identified at 4616 Tyler Street NE, license number F 12342A, is hereby revoked. 2. The City will post, for the purpose of preventing occupancy, a copy of this order on said building. 74 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this order. Passed this day of 2014 Offered by: Second by: Roll Call: Attest: Carole J. Blowers Secretary Pro Tem 75 Mayor Gary L. Peterson RESOLUTION 2014 -22 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A of that certain residential rental license held by Sheffield Properties, LLC (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 4622 Tyler Street NE, Columbia Heights, Minnesota. Whereas, pursuant to City Code, Chapter 5A, written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on March 28, 2014 of a public hearing to be held on April 28, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following; FINDINGS OF FACT 1. The attached Exhibit A outlines the disproportionate number of police calls, criminal activity and housing code violations associated with 4622 Tyler Street NE. 2. Over the last several years, both the Columbia Heights Police Department and Columbia Heights Fire Department have worked extensively with the License Holder in an attempt to bring these issues down to a level that is similar to other rental properties of similar size in the City. 3. The disproportionate number of police calls, criminal activity and housing code violations have persisted at an unacceptable level. 4. The License Holder had an ownership interest in license number(s) F12254 and F12254A, both of which were revoked on March 24, 2014, effective April 1, 2014. 5. That all parties, including the License Holder and any occupants or tenants, have been given notice of this hearing according to the provisions of the City Code. ORDER OF COUNCIL That pursuant to the provisions of Chapter 5A of the City of Columbia Heights City Code, the rental license for the property identified at 4622 Tyler Street NE, license number F12342, is hereby revoked. 2. The City will post, for the purpose of preventing occupancy, a copy of this order on said building. 76 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this order. Passed this day of 2014 Offered by: Second by: Roll Call: Attest: Carole J. Blowers Secretary Pro Tern 77 Mayor Gary L. Peterson 4927/4935 University Ave. NE 4616/4622 Tyler Street NE PRESENTATION OVERVIEW 1. Continuous problems at Azamko Properties • 4616/4622 Tyler Street (renewal date 05/01/14) • 4927/4935 University Avenue (renewal date 04/01/14) 2. Police Department Involvement 3. 4. • Police Reports • Call Service Fee Violations • Part I and Part II Crimes • Conduct on Lic. Premise Ord. Fire Department Involvement • Activities • Incidents Council Options 79 4616/4622 TYLER STREET NE Properties Buildings Columbia 4927/4935 UNIVERSITY AVENUE NE 11 -Unit Properties 28 Total 11 -Unit Buildings within Columbia Heights POLICE DEPARTMENT COLLABORATION EFFORT • 2 Mitigation Plans June 15 - December 15, 2009 May 21 -November 30, 2010 • 22 Meetings with Azamko Properties Owner 2009 - 5 Meetings 2010 - 7 Meetings 2011 - 3 Meetings 2012 - 2 Meetings 2013 - 5 Meetings 82 POLICE INVOLVEMENT 2008 -2013 Property Comparison Total =er Percent of Percent Percent Percent of Bus of of Part I of Part II by Unit Size Buildings Reports I Crime I Crime 83 6.67% of 7 4616 Tyler St. NE (7 unit) 15 23.10% 16.70% 24.65% unit bldcfs 4622 Tyler St. NE (7 unit) 15 6.67% of 7 14.45% 9.09% 14.42% unit bld s 4927 University Ave. NE (11 unit) 28 3.57% of 11 17.50% 6.09% 22.47% unit bld s 3.57% of 11 4935 University Ave. NE (11 unit) 28 8.29% 11.30% 10.86% unit bldcas 83 4616/4622 TYLER STREET NE 7 -Unit Properties 15 Total 7 -Unit Buildings within Columbia Heights 45 r 40 35 - 30 25 20 15 �- 10 5 0 7-Unit Building Police Reports 2013 2012 2011 ■ 4616 TYLER ST NE 7-Unit Building Ownership 2010 4622 TYLER ST NE ■ Azamko Properties ■ All Other Properties 85 2009 2008 ■ Average 7-Unit Building Police Reports 2008 -2013 I l�lr 1� 2013 2012 2011 ■ 4616 TYLER ST NE 7-Unit Building Ownership 2010 4622 TYLER ST NE ■ Azamko Properties ■ All Other Properties 85 2009 2008 ■ Average 7-Unit Building Police Reports 2008 -2013 16 14 12 10 8 6 4 2 0 7 -Unit Building Part I and II Offenses 2013 2012 2011 2010 2009 2008 ■ 4616 TYLER ST NE 4622 TYLER ST NE ■ Average 7 -Unit Building Ownership • Azamko Properties • All Other Properties 86 7 -Unit Building Part I & II Offenses (2008 -2013) 4927/4935 UNIVERSITY AVENUE NE 11 -Unit Properties 28 Total 11 -Unit Buildings within Columbia Heights 60 50 40 - 30 - 20 - 10 0 Li 11 -Unit Building Police Reports 11 -Unit Building Ownership • Azamko Properties • All Other Properties 88 11 -Unit Building Police Reports 2008 -2013 2013 2012 2011 2010 2009 2008 ■ 4927 UNIVERSITY AVE NE 4935 UNIVERSITY AVE NE ■ Average 11 -Unit Building Ownership • Azamko Properties • All Other Properties 88 11 -Unit Building Police Reports 2008 -2013 25 20 15 10 11 -Unit Buildings Part I and II Offenses 2013 2012 2011 2010 2009 2008 ■ 4927 UNIVERSITY AVE NE 4935 UNIVERSITY AVE NE ■ Average 11 -Unit Building Ownership • Azamko Properties • All Other Properties 89 11 -Unit Building Part I & II Offenses (2008 -2013) NUISANCE CALLS FOR SERVICE ORDINANCE • Problem- Oriented Policing philosophy seeks to reduce and prevent crime. • Many other metro suburbs were already using a fee for nuisance call for service ordinance. • Imposes a service fee after two violations within one year on property owners where police have to respond due to certain nuisance - oriented events. 90 Nuisance Call for Service (CFS) Violations 7-Unit Buildings (15 Total) to - -- z� _____ ------- 5 - -- 4 3 - - - -- - - 2 I � - �- 2013 2012 2011 2010 ■ 4616 Tyler Street NE 4622 Tyler Street NE ■ Average 91 12 10 .- a 4 2 0 Nuisance Call for Service (CFS) Violations 11 -Unit Buildings (28 Total) 2013 2012 ■ 4927 University Ave NE i I -M- .I._ 2011 2010 1. 4935 University Ave NE ■ Average 92 CONDUCT ON LICENSED PREMISES ORDINANCE • To reduce crime and disorder on rental property, police work with landlords to gain a mutual goal. • A three strikes provision forces an end to tenancy of residents involved in nuisance and disorderly behavior. • Higher level offenses such as felony narcotics violations or felony crimes requires landlords to terminate the tenancy of the renter on the first violation. 93 CONDUCT ON LICENSED PREMISES LETTERS (THREE STRII {E NUISANCE CONDUCT) 2009 (Azamko owns 1.65% of Units) 2010 2011 (Azamko owns 1.61 % of Units) (Azamko owns 1.54% of Units) 2012 (Azamko owns 1.54% of Units) 2013 (Azamko owns 1.50% of Units) ■ Azamko Rental Units ■ All other Rental Units Citywide CONDUCT ON LICENSED PREMISES CRIME LETTERS (IMMEDIATE EVICTION) 2009 (Azamko owns 1.65% of Units) 2010 (Azamko owns 1.61 % of Units) 2012 (Azamko owns 1.54% of Units) 2011 (Azamko owns 1.54% of Units) 2013 (Azamko owns 1.50% of Units) ■ Azamko Rental Units ■ All other Rental Units Citywide POLICE INVOLVEMENT 2008 -2013 Property Comparison Total Number Percent Percent Percent of Buildings Percent of of of Part I of Part II by Unit Size Buildings Reports I Crime I Crime 96 6.67% of 7 4616 Tyler St. NE (7 unit) 15 23.10% 16.70% 24.65% unit bld s 4622 Tyler St. NE (7 unit) 15 6.67% of 7 14.45% 9.09% 12.09% unit bld s 4927 University Ave. NE (11 unit) 28 3.57% of 11 17.50% 6.09% 22.47% unit bld s 3.57% of 11 4935 University Ave. NE (11 unit) 28 8.29% 11.30% 10.86% unit bldas 96 INSPECTIONS • Activities Incidents 30.00 25.00 20.00 15.00 10.00 5.00 0.00 Activities 7 -Unit Properties 2008 2009 2010 2011 2012 2013 7 -Unit Buildings ■ Average ■ 4616 Tyler St NE 1„ 4622 Tyler St NE ■ Azamko Properties ■ All Other 7 -Unit Properties 98 7 -Unit Activities 2008 -2013 14.00 12.00 10.00 8.00 6.00 4.00 2.00 0.00 Incidents 7 -Unit Properties 2008 2009 2010 2011 2012 2013 ■ Average ■ 4616 Tyler St NE ► 4622 Tyler St NE 7 -Unit Buildings 13% ■ Azamko Properties ■ All Other 7 -Unit Properties 99 7 -Unit Incidents 2008 -2013 25.00 20.00 15.00 10.00 5.00 0.00 Activities 11 -Unit Properties 2008 2009 2010 2011 2012 2013 ■ Average ■ 4927 University Ave NE P 4935 University Ave NE 11 -Unit Buildings ■ Azamko Properties ■ All Other 11 -Unit Properties 100 11 -Unit Activities 2008 -2013 25.00 20.00 15.00 10.00 5.00 0.00 Incidents 11 -Unit Properties 2008 2009 2010 2011 2012 2013 ■ Average ■ 4927 University Ave NE r 4935 University Ave NE 11 -Unit Buildings ■ Azamko Properties ■ All Other 11- Unit Properties 101 11 -Unit Incidents 2008 -2013 COUNCIL OPTIONS I. Renewal of License(s) H. Non - Renewal of License(s) III.Conditional Licensure • Increased Fee • Attain no more than average Call for Service 102 CITY COUNCIL LETTER Meeting of April 28, 2014 AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY Hearings Fire MANAGER NO: APPROVAL ITEM: Adopt Resolutions For BY: Gary Gorman BY: Revocation DATE: April 24, 2014 DATE: NO: 2014 -28 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against rental properties at: 2014 -28 — 4655 Pierce Street NE for failure to meet the requirements of the Property Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2014 -28, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution Number 2014 -28, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license. COUNCIL ACTION: 103 RESOLUTION 2014 -28 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Salford Properties, LLC (Hereinafter "License IIolder "). Whereas, license holder is the legal owner of the real properly located at 4655 Pierce Street N.E. Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on March 28, 2014 of a public hearing to be held on April 28, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on March 24, 2014 the City Council revoked the licenses for license number(s) F12254 and F12254A, effective April 1, 2014 That on March 24, the License Holder had an ownership interest in said revoked licenses. 3. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F12477 is hereby revoked pursuant to Chapter 5A.408(E). 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. 104 Passed this day of 2014 Offered by: Second by: Roll Call: Attest: Carole Blowers Secretary Pro Tern 105 Mayor Gary L. Peterson CITY COUNCIL LETTER Meeting of April 28, 2014 AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY Hearings Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY /14 Revocation DATE: April 23, 2014 DATE: NO: 14 -26; 14 -27; 14 -30 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against rental properties at: 2014 -26 — 3723 Polk Street 2014 -27 — 4355 Madison Street 2014 -30 — 3865 Tyler Street for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers 2014 -26, 2014 -27, and 2014 -30 being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution Numbers 2014 -26, 2014 -27, and 2014 -30 being Resolutions of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article 1V, Section 5A.408(A) of the rental licenses listed. COUNCIL ACTION: m RESOLUTION 2014 -26 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Fred T Sila (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real properly located at 3723 Polk Street N.E. Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on March 28, 2014 of a public hearing to be held on April 28, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on February 25, 2014 inspectors for the City of Columbia Heights, inspected the property described above and noted violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on March 27, 2014 inspectors for the City of Columbia Heights performed a reinspection and noted that violations remained uncorrected. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3. That on April 8, 2014 inspectors for the City of Columbia Heights checked records for this property and noted that the violations remained uncorrected 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Property Maintenance Code were found to exist, to -wit: a. Shall repair cabinet under kitchen sink. b. Shall install /replace switch plate cover(s) through out house. c. Shall repair sheetrock behind toilet. d. Shall repair outside light switch to function properly. e. Shall provide weather seal around side door. f. Shall repair /replace loose soffit and missing siding on exterior. 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). 107 ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F13318 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of tlus order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this day of 2014 Offered by: Second by: Roll Call: Attest: Carole Blowers Secretary Pro Tem 108 Mayor Gary L. Peterson RESOLUTION 2014 -27 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Geoff Allard (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 4355 Madison Street N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on April 7, 2014 of a public hearing to be held on April 28, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on or about February 14, 2014 inspection office staff sent a letter requesting the owner of the property submit the rental license application for this property. The letter was mailed by regular snail to the owner at the address listed in the property records. 2. That on April 7, 2014 inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular snail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: a. Failure to submit renewal rental license application and fees. 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F12399 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy ofthis order on the buildings covered by the license held by License Holder; 109 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this day of 2014 Offered by: Second by: Roll Call: Attest: Carole Blowers Secretary Pro Tem 110 Mayor Gary L. Peterson RESOLUTION 2014 -30 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Olojan Gonzalo (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 3865 Tyler Street N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on March 21, 2014 of a public hearing to be held on April 28, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on or about March 4, 2014 inspection office staff sent a letter requesting the owner of the property to submit a rental license application and schedule a rental inspection for this property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on March 21, 2014 inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: a. Failure to schedule a rental property inspection. b. Failure to submit a rental license application and fees. 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number U3865TY is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; M All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this day of 2014 Offered by: Second by: Roll Call: Attest: Carole Blowers Secretary Pro Tern `1% Mayor Gary L. Peterson CITY COUNCIL LETTER Meeting of April 28, 2014 AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY Hearings Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY:z , Abatement DATE: April 23, 2014 DATE: NO: 2014 -29 Declaration of a nuisance and abatement of violations within the City of Columbia Heights is requested regarding properties at: 2014 -29 — 4056 5"' Street for failure to meet the requirements of the Residential Maintenance Code. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2014 -29, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution Numbers 2014 -29, being a resolution of the City Council of the City of Columbia Heights declaring the properties listed a nuisance and approving the abatement of violations from the properties pursuant to City Code section 8.206. COUNCIL ACTION: 113 RESOLUTION 2014 -29 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Federal National Mortgage Association (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 4056 — 4058 5"' Street N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article It, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular snail to the owner of record on March 24, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights Makes the following: FINDINGS OF FACT 1. That on March 21, 2014 the Fire Department responded to a complaint at the address listed above. The Police Department noted that the structure was open and unsecured. 2. That on March 21, 2014 the Fire Chief ordered that Advance Companies secure the vacant structure. 3. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist and have been abated, to wit: A. Approve the immediate abatement of the hazardous situation located at 4056 - 4058 5t' Street N.E. 4. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 4056 — 4058 5th Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. 114 ORDER OF COUNCIL 1. The property located at 4056 — 4058 5' Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2014 Offered by: Second by: Roll Call: Attest: Carole Blowers Secretary Pro Teen Mayor Gary L. Peterson 115