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HomeMy WebLinkAbout03/03/2014 Pub Hearing Street RehabCOLUMBIA HEIGHTS CITY COUNCIL MARCH 3, 2014 SCHEDULED TO BEGIN AT 7:00 PM CITY OF COLUMBIA HEIGHTS COUNCIL CHAMBERS PUBLIC IMPROVEMENT HEARING: 2014 STREET REHABILITATION PROGRAM FOR STATE AID STREETS CITY PROJECT 1405 CALL TO ORDER Mayor Peterson called the meeting to order at 7:28 PM. APPOINTMENT OF SECRETARY PRO TEM Motion by Williams, seconded by Schmitt, to appoint Carole Blowers as Secretary Pro Tem. ROLL CALL Present: Mayor Peterson, Councilmember Williams, Nawrocki, Diehm, Schmitt. Also present: City Manager Walt Fehst, Public Works Director Kevin Hansen, Assistant City Engineer Kathy Young, City Attorney Jim Hoeft, and Secretary Pro Tem Carole Blowers. PUBLIC IMPROVEMENT HEARING: 2014 STREET REHABILITATION PROGRAM FOR STATE AID STREETS, CITY PROJECT 1405 Public Works Director, Kevin Hanson, provided the background on this proposed project. The City Council accepted the Feasibility Report and ordered an Improvement Hearing for March 3, 2014 at their meeting of January 27, 2014. Staff held an Information Meeting on February 27, 2014 at City Hall from 7:00 PM to approximately 8:00 PM; there were approximately eleven residents that attended the meeting. Copies of the Feasibility Report were available to the public at this meeting. All other state aid streets not rehabilitated in 2014 or approximately 2022 are proposed for seal coating in the next one to four years. At the January 27, 2014, regular city council meeting, the Feasibility Report that details the scope of work and estimated costs for the Street Rehab on State Aid Streets was distributed. The report details the rehabilitation strategy for full reconstruction, partial reconstruction, and mill and overlay. The report recommendations for State Aid Streets are summarized below. Rehabilitation Strategies: Staff utilizes three methods in evaluating the condition of the street and then determining the appropriate treatment. The following is a listing of streets with the recommended treatment: STREET MILL AND OVERLAY 1. Stinson Blvd., Fairway Drive to 325 feet north of North Upland Crest (concrete street) 2. 44th Avenue, Tyler Place (S) to Reservoir Blvd. 3. Reservoir Blvd., 44th Avenue (W) to 44th Avenue 4. 39th Avenue, Central Avenue to Reservoir Blvd. 5. 38th Avenue, Main Street to 3rd Street 6. 3rd Street, 37th Avenue to 38th Avenue Utilities Replacement: Utilities have been reviewed in Zone 7. Staff utilized structure inspections, in -line televising, history of water main breaks, age of water main and services, leakage testing (independent testing), and previous engineering reports in determining utility replacements. A summary of the staff recommended improvements follows: Public Improvement Hearing March 3, 2014 Page 1 Sanitary Sewer: The lateral and trunk lines have all been cleaned and televised and the manholes have been inspected. No manhole or pipe replacement is recommended. Castings and rings are scheduled for replacement on many structures. Storm Sewer: Work on existing catch basins is recommended. In addition, castings and rings are scheduled for replacement on many structures. Water Main: No pipe replacement is recommended. Utility Adjustments: Roadway construction will include minor modifications to existing water main, sanitary and storm sewer utility surface structures in order to meet proposed finish grades. FINANCING: Street Rehab The estimated project costs are as follows: 1. Mill and overlay construction $342,210. 2. Utilities $* Project funding is proposed as follows: Assessments $306,815 Infrastructure Fund (Construction) 31,855. Infrastructure Fund (Engineering /Admin) 3,540. Sanitary Sewer Fund $* Storm Sewer Fund $* Water Construction Fund $* *The costs and associated funding for utility work will be determined during the final design. The City of New Brighton will pay for construction and engineering services for the east one -half of Stinson Blvd. This is not included in the project costs and funding shown above. Past Assessments: Proposed overlays on 38th Avenue and 3rd Street will impact property owners paying past assessments for work on 2nd Street, 2 %2 Street, and 3rd Street (2006 full to partial street reconstruction or overlay) and proposed overlay on 44th Avenue will impact one property owner paying past assessment for work on Tyler Place (2006 overlay). Details of the outstanding amounts of individual properties have been provided to the Council under separate cover. Resident Sentiment at Informational Meeting: Property owners (about 10) with proposed assessments for the state aid streets attended that meeting. The primary concerns expressed were: 1) State aid streets have not paid assessments in the past 2) the City receives money from the state for maintenance and construction of State Aid Streets, so why do property owners need to pay assessments 3) residents on State Aid Streets need to deal with truck traffic which is not present on most non -state aid streets, and 4) the 6% interest rate. There was some discussion concerning the need for the work. The Public Works Director stated that tonight the council will only take action on either voting yes to this project or voting no to this project. In the fall, the City Council would vote on the assessment costs and interest rate if the project proceeds. Many questions were asked about how money is available ($100,000 left from 2013), how much of this can actually be used for the street rehabilitation project, and how much Public Improvement Hearing March 3, 2014 Page 2 must be used for maintenance of the streets. There will be $455,000 available for all projects. Councilmember Nawrocki stated the actual figure is like $700,000 to $800,000. The figure is based on the number of miles of designated State Aid Streets we have (12 miles). We must be in compliance with state funding. City Manager Fehst stated that Columbia Heights is the only city that has free streets. There are a number of items that state aid monies can be used for: traffic signals, road work, public improvements, bridges, etc. The Mayor asked if any residents wished to speak at this public hearing. Paul Ramacher, 1025 44th Avenue NE, stated the state has already paid for this street. There is a change in the policy of paying for assessments on state aid streets this year —why now? Why does this work need to be done when there is nothing wrong with this road? How many streets are designated as state aid streets? (6) Julie Blanche, 1328 44th Avenue NE, wants the city to be fair! Exiting driveways onto 44th is dangerous. Road counts are high (Hansen stated about 4,300). She feels 44th Avenue does not need resurfacing. She wanted to know if there are any weight restrictions on the vehicles traveling 44th (no). She stated residents involved in this project were not invited to the work session when this project was discussed. Marsha Kennedy, 1120 44th , wanted to know what about the poor people and how could they afford to pay $200 /year plus interest, and why interest? Kathy Young, Assistant City Engineer, stated that we have to bond for the monies we expect to receive. The City Manager stated that the road construction work done last year in the Innsbruck area — people there had to pay their fair share. Chris Turnwall, 1121 44th (51 year resident), says if this is fair, then it should be quantifiable. He stated 44th Avenue is heavily used by vehicles and heavy vehicles. Lots of traffic /public safety vehicles come and go from Crestview. People have lost pets on these roads. Mike Raskovich, 1331 44th (resident since 1991) stated the sidewalk put in years ago was great for safety reasons. There is a lot of fast traffic on 44th —could speed bumps be installed? (Speed bumps are not allowed on a state aid street.)He questioned what constitutes a state aid street and the cost to each property owner. Wally Wagamon, ( Wagamon Brothers, 3719 3rd Street) stated there is nothing wrong with 3rd Street. He questioned the high interest rate of 6 %. He was advised that the interest rate is not set at this time. Bob Jensen, 1120 44th Avenue NE, reminded the Mayor and councilmembers that we have an election coming up. Harley Gayle, 1324 44th Avenue NE, felt that once you fix the street, it will be busier. People now use 44th as a place to test drive cars all the time. Another resident in the audience who lives on Stinson Boulevard stated that a car has crashed into his home two times. What about cleaning /lining of water mains? In three years, they will do 45th /Central to Stinson. The Mayor asked if anyone else wished to speak on this project at this time. Councilmember Nawrocki stated that we should be fair and equitable. Alley snowplowing costs come out of general city funds. People who live on state aid streets experience heavy traffic and more parking. He knows, because he used to live on Main Street. Councilmember Williams stated he just was assessed an $18,400 alley assessment for his business. Councilmember Diehm stated this is a policy change. We pick what roads are state aid roads within state standards. Public Improvement Hearing March 3, 2014 Page 3 Mayor Peterson stated that 44th Avenue does have high usage. He lives near the railroad and puts up with all kinds of excessive noise and traffic. Motion by Nawrocki, to close the Public Hearing of the 2014 Project No. 1405, waive the reading of Resolution 2014 -12, there being ample copies available to the public and adopt Resolution 2014 -12, being a resolution ordering improvements and preparation of plans for 2014 Street Rehabilitation Program, City Project 1405 with the funding for the project be state aid monies. Motion failed for lack of a second. Councilmember Nawrocki offered to take 3rd Street off of the state aid streets. Councilmember Diehm suggested we incorporate them into a regular cycle. Public Works Director Hansen stated that Stinson and 491h are in bad shape. Motion by Councilmember Diehm, seconded by Councilmember Williams to waive the reading of Resolution 2014 -12, there being ample copies available to the public. Motion passed unanimously. Motion by Councilmember Diehm, seconded by Councilmember Williams, to adopt Resolution 2014 -12, being a resolution ordering improvements and preparation of plans for 2014 Street Rehabilitation Program, City Project 1405 to include only Stinson Boulevard, Fairway Drive to 325 feet north of North Upland Crest (concrete street); 39th Avenue, Central Avenue to Reservoir Boulevard; and 38th Avenue, Main Street to 3rd Street, and to remove 44th Avenue Tyler Place (S) to Reservoir Boulevard, Reservoir Boulevard, 44th Avenue (W) to 44th Avenue; and 3rad Street, 37th Avenue to 38th Avenue and move these areas to Zone 1 in 2015. Roll call vote: Ayes: Schmitt, Williams, Diehm, Peterson. Nayes: Nawrocki. Motion passed. Motion by Councilmember Nawrocki to amend the previous motion that the financing will not come from assessments but from state aid monies. Motion dies due to lack of a second. ADJOURNMENT This public hearing adjourned at 9:45 PM. ,Rcpectfully submitted, y 29 r Carole J. Blo. rs Secretary Pro Tem RESOLUTION 2014 -012 BEING A RESOLUTION ORDERING IMPROVEMENTS AND PREPARATION OF PLANS FOR STATE AID STREET REHABILITATION CITY PROJECT 1405 WHEREAS, Resolution 2014 -08 of the Columbia Heights City Council adopted the 27th day of January, 2014, fixed a date for a Council hearing on the proposed improvements for certain Municipal State Aid Streets; AND WHEREAS, ten days' mailed notice and two published notices of the hearing a week apart were given, and the hearing was held thereon the 3rd day of March, 2014, at which all persons desiring to be heard were given an opportunity to be heard thereon. WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. Public Improvement Hearing March 3, 2014 Page 4 NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the location and extent of such improvements is as follows: STREET MILL AND OVERLAY Stinson Boulevard, Fairway Drive to 325 feet north of North Upland Crest (concrete street); 39th Avenue, Central Avenue to Reservoir Boulevard; and 38th Avenue, Main Street to 3rd Street, Work includes required utility reconstruction /repair, spot replacement of curb and gutter with required concrete or bituminous driveway and walk/step replacement, spot replacement of sidewalk, milling of existing street surface, new bituminous surfacing, sod restoration, miscellaneous construction items, and appurtenances. 2. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report. 3. Such improvement is hereby ordered as proposed in the Council Resolution adopted 27th day of January, 2014. 4. These improvements shall also be known as Project 1405 and PIR: 2014 -SA -44 -001 for State Aid Street Mill and Overlay. 5. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Public Improvement Hearing March 3, 2014 Page 5