HomeMy WebLinkAbout03/24/2014 Regular MeetingCITY OF COLUMBIA HEIGHTS Mayor
Gary L. Peterson
590 40'h Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 Councilmembers
Visit our website at. www.ci.columbia- heiehts.mn.us Robert A. Williams
Bruce Nawrocki
Tammera Diehm
Donna Schmitt
City Manaeer
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on
Monday, March 24, 2014 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
eights, MN.
The City of o um is Heights does not lscnmmate on the basis of isa i ity in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and
activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96
hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or
1. CALL TO ORDER
2. APPOINT SECRETARY PRO TEM
MOTION: Move to appoint Carole Blowers as Secretary Pro Tem.
3. ROLL CALL
4. INVOCATION
Invocation by Pastor Max Richter, Community United Methodist Church.
5. PLEDGE OF ALLEGIANCE
6. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda.
These may be items brought to the attention of the Council under the Citizen Forum or items
submitted after the agenda preparation deadline.)
7. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS GUESTS
A. Proclamation: April 2014 is National Donate Life Month p
8. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as
the next order of business.)
A. Approve Minutes of the City Council.
MOTION: Move to approve the minutes of the City Council meeting of March 10, 2014. P • 8
MOTION: Move to approve the Public Hearing (Alley) minutes of the City Council meeting of
March 3, 2014. P. 15
MOTION: Move to approve the Public Hearing (State Aid Streets) minutes of the City Council
meeting of March 3, 2014. P. 19
B. Accept Board and Commission Meeting Minutes p . 2 4
MOTION: Move to accept the minutes of the February 5, 2014, Library Board.
MOTION: Move to accept the minutes of the January 16, 2014, Charter Commission. p. 26
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City Council Agenda
Monday, March 24, 2014
Page 2 of 4
C. Award Of Professional En ing eering Services for the Chatham Road Sanitary Sewer Lift Station, p. 28
Municipal Project No. 1214
MOTION: Move to award the Chatham Road Sanitary Sewer Lift Station Improvements, Municipal
Project No. 1214, to the consulting engineering firm of BDM -MSA based up their qualified, responsible
proposal for a cost not -to- exceed $62,142 appropriated from Fund 652 -51214 -3050.
D. Approve Emerald Ash Borer Management Plan (EABMP) p. 36
MOTION: Move to approve the Emerald Ash Borer Management Plan (EABMP) and authorize staff to
obtain informal quotes for 2014 ash tree treatments.
E. Approve Change Order No. 1 for 2013 Concrete Street Rehabilitation, Project No. 1302 p. 59
MOTION: Move to authorize Contract Change Order No. 1 for City Project No. 1302 to Interstate
Improvement, Inc. of Faribault, Minnesota in the amount of $68,883.06 for a new contract amount of
$770,242.56.
F. Final Payment for Commercial Water Meter Program, Project 1309 p. 61
MOTION: Move to accept the work for Commercial Water Meter Replacement Program, City Project
No. 1309, and authorize final payment of $17,714.00 to Ferguson Waterworks, Inc. of Blaine MN.
G. Final Compensating Change Order and Authorize Final Payment for Miscellaneous Concrete Project No.
1300 p. 62
MOTION: Move to approve the final compensating change order and accept the work for 2013
Miscellaneous Concrete Repairs and Installations, City Project No. 1300, and authorize final payment of
$2,048.94 to Ron Kassa Construction, Inc. of Elko, Minnesota.
H. 2014 Agreement for Residential Recycling Program with Anoka County (Annual Score Grant) p. 65
MOTION: Move to authorize the Mayor and City Manager to execute the annual SCORE Agreement for
Residential Recycling Program with Anoka County to provide cooperation between the City and the
County in the implementation of the Residential Recycling Program and with funding available up to
$85,006 as reimbursement for eligible expenses.
I. Adopt Resolution 2014 -17 Approving Plans and Specifications and Ordering Advertisement for Bids for
2014 Concrete Alley Construction p. 75
MOTION: Move to waive the reading of Resolution 2014 -17, there being ample copies available to the
public.
MOTION: Move to adopt Resolution 2014 -17 approving Plans and Specifications and ordering
Advertisement for Bids for 2014 Concrete Alley Construction, City Project Number 1402.
Adopt Resolution 2014 -18 Approving Plans and Specifications and Ordering Advertisement for Bids for
2014 State Aid Street Rehabilitation p. 77
MOTION: Move to waive the reading of Resolution 2014 -18, there being ample copies available to the
public.
MOTION: Move to adopt Resolution 2014 -18 approving Plans and Specifications and ordering
Advertisement for Bids for 2014 State Aid Street Rehabilitation, City Project Number 1405.
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City Council Agenda
Monday, March 24, 2014
Page 3 of 4
K. Resolution 2014 -19 Declaring the Intent to Bond for the Alley Construction Program Project
1402 and for State Aid Street Rehabilitation Program, Project No. 1405 p. 79
MOTION: Move to waive the reading of Resolution 2014 -19, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2014 -19, being a resolution approving the declaration for
the official intent of the City of Columbia Heights to bond for the Concrete Alley Construction
Program, Project 1402, and for State Aid Street Rehabilitation Program, Project No. 1405.
L. Approve Attached List of Rental Housing Licenses P. 81
MOTION: Move to approve the items listed for rental housing license applications for March 24,
2014 in that they have met the requirements of the Property Maintenance Code.
M. Approve Business License Applications p. 86
MOTION: Move to approve the items as listed on the business license agenda for March 24,
2014, as presented.
N. Payment of Bills
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council P • 8 8
has received the list of claims paid covering check number 151545 through 151695 in the
amount of $708,619.46.
MOTION: Move to approve the Consent Agenda items.
9. PUBLIC HEARINGS
A. Adopt Resolution Numbers 2014 -15 (4927 University Avenue N.E.) and 2014 -16 (4935 p. 96
University Avenue N.E.), being Resolutions of the City Council of the City of Columbia Heights
approving revocation pursuant to City Code, Chapter 5A Article IV Section 5A.408(A) of the
rental licenses.
MOTION: Move to close the public hearing and to waive the reading of Resolution Number
2014 -15, there being ample copies available to the public.
MOTION: Move to adopt Resolution Number 2014 -15, being a Resolution of the City Council
of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A,
Article IV, Section 5A.408(A) of the rental license.
MOTION: Move to close the public hearing and to waive the reading of Resolution Number
2014 -16, there being ample copies available to the public.
MOTION: Move to adopt Resolution Number 2014 -16, being a Resolution of the City Council
of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A,
Article IV, Section 5A.408(A) of the rental license.
10. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
B. Bid Considerations
C. New Business and Reports
12. ADMINISTRATIVE REPORTS
Report of the City Manager
Report of the City Attorney
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City Council Agenda
Monday, March 24, 2014
Page 4 of 4
13. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular
agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to
speak shall state his /her name and address for the record.
10. ADJOURNMENT
Linda L. Magee, Acting City Manager
LLM/cjb
m
CITY OF COLUMBIA HEIGHTS, MINNESOTA
MAYORAL PROCLAIM TION
IN OBSER VANCE OF
NATIONAL DONATE LIFE MONTH
Whereas, April is considered National Donate Life Month; and
Whereas, organ, eye and tissue donation is a gift which extends hope and healing to those
in need; and
Whereas, nearly 115,000 Americans and approximately 3,000 people in Minnesota are
waiting for a life- saving transplant; and
Whereas, there is a serious shortage of transplantable organs in the United States, resulting
in only 28,000 transplants and nearly 6,000 preventable deaths each year; and
Whereas, one organ, eye and tissue donor can save or improve the lives of up to sixty
people; and
Whereas, Minnesota is a leader in registered organ, eye and tissue donors. Any person
of any age can become a donor by indicating their preference on their state ID or
by registering on -line through either Donate Life Minnesota or Lifesource, one of
America's Leading organ procurement organization
Now, Therefore, I, Mayor Gary L. Peterson do hereby proclaim April, 2014 as
NATIONAL DONATE LIFE MONTH
AND, I urge all residents of Columbia Heights to mark this month by taking the time to
consider becoming an organ donor in order to help others continue to celebrate life.
IN TESTIMONY WHEREOF I have hereunto
City of Columbia Heights, Minnesota, to be affix
7
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
MONDAY, MARCH 10, 2014
THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON
MONDAY, MARCH 10, 2014 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E.,
COLUMBIA HEIGHTS, MINNESOTA
1. CALL TO ORDER
The meeting was called to order by Mayor Peterson at 7:01 PM.
2. APPOINT SECRETARY PRO TEM
Motion was made by Councilmember Williams, seconded by Councilmember Nawrocki, to appoint
Carole Blowers as Secretary Pro Tem. Motion passed unanimously.
3. ROLL CALL
Present: Councilmembers Schmitt, Williams, Diehm, Nawrocki; Mayor Gary Peterson
Also Present: Linda Magee, Acting City Manager; Jim Hoeft, City Attorney
4. INVOCATION
Pastor Dan Thompson from Heights Church provided the invocation.
5. PLEDGE OF ALLEGIANCE - recited
6. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda.
These may be items brought to the attention of the Council under the Citizen Forum or items submitted
after the agenda preparation deadline.)
7. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
Accept Columbia Heights Athletic Boosters donation to the Recreation Department (This item was
removed from tonight's agenda and will be placed on a future agenda.)
8. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order
of business.)
A. Approve City Council Minutes of February 24, 2014
MOTION: Move to approve City Council meeting minutes of February 24, 2014.
B. Accept Board and Commission Meeting Minutes
MOTION: Move to accept the Planning and Zoning Commission meeting minutes of March 4,
2014.
C. Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for March 10, 2014 as
presented.
City Council Minutes
March 10, 2014
Page I
D. Payment of Bills
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has
received the list of claims paid covering check number 151249 through 151544 in the amount of
$299,793.55.
Motion by Councilmember Nawrocki, seconded by Councilmember Williams, to approve the
Consent Agenda items. Motion passed unanimously.
9. PUBLIC HEARINGS
Approve Conditional Use Permit for LED Sign at Immaculate Conception Church and School at
4030 Jackson Street NE
Elizabeth Holmbeck, Community Development Intern, advised that the Immaculate Conception
Church and School wishes to modify the existing pylon sign to a LED pylon sign. This would result
in an additional five inches of height to the sign. The LED sign would not change the purpose of the
sign, but the way the message is displayed. The Planning and Zoning Commission held a Public
hearing on March 4, 2014, and recommended approval with four conditions listed below from the
staff report:
1. The dynamic LED signs may occupy no more than sixty percent (60 %) of the actual copy and
graphic area. The remainder of the sign must not have the capability to have dynamic LED
signs, even if not used. Only one, contiguous dynamic display area is allowed on a sign face.
2. The images and messages displayed must be static, and the transition from one state display to
another must be instantaneous without any special effects. Motion, animation and video images
are prohibited on dynamic LED sign displays.
3. The dynamic LED signs must be designed and equipped to freeze the device in one position if a
malfunction shall occur. The displays must also be equipped with a means to immediately
discontinue the display if it malfunctions, and the sign owner must immediately stop the dynamic
display when notified by the city that it is not complying with the standards of this ordinance.
4. The dynamic LED signs may not exceed a maximum illumination of 5,000 nits (candelas per
square meter) during daylight hours and a maximum illumination of 500 nits (candelas per
square meter) between dusk to dawn as measured from the sign's face at maximum brightness.
The dynamic LED signs must have an automatic dimmer control to produce a distinct
illumination change from a higher illumination level to a lower level for the time period between
one -half hour before sunset and one half -hour after sunrise.
Motion by Councilmember Nawrocki, seconded by Councilmember Williams, to close the public
hearing and waive the reading of Resolution 2014 -13, there being ample copies available to the
public. Motion passed unanimously.
Motion by Councilmember Nawrocki, seconded by Councilmember Williams, to adopt Resolution
2014 -13, being a resolution for a Conditional Use Permit for a proposed Dynamic LED Sign for
Immaculate Conception Church and school located at 4030 Jackson Street NE, subject to certain
conditions of approval that have been found to be necessary to protect the public interest and ensure
compliance with the provisions of the Zoning and Development Ordinance.
City Council Minutes
March 10, 2014
Page 2
9
A. Approve Variances for LED Sign at Immaculate Conception Church and School at 4030 Jackson
Street NE
Elizabeth Holmbeck, Community Development Intern, advised that the Immaculate Conception
Church and School is seeking three variances for a proposed dynamic LED sign at 4030 Jackson
Street N.E. They wish to modify the existing pylon sign by adding an LED component and are
requesting three waivers to various city codes. The proposed sign will not change the purpose of the
sign but will modernize the method in which changing the message is displayed. The Planning and
Zoning Commission held a Public Hearing on March 4, 2014, and recommended approval with five
conditions listed in the staff report. Assistant Community Development Director, Joe Hogeboom,
stated that the variances are needed because the site is in the 40th Avenue Design District.
Councilmember Diehm suggested that we take a look at the City Code regarding signage.
Section 9.104 (G) of the Zoning Ordinance outlines five conditions that must be met in order for the
City Council to grant Variances. They are as follows:
1. Because of the particular physical surroundings, or the shape, configuration, topography, or other
conditions of the specific parcel of land involved, strict adherence to the provisions of this article
would cause undue hardship.
(The existing pylon sign has stood for many years. Changing to a monument sign would require removing the eight
foot pylon sign, its supporting base and all the electrical. Additionally, the parking lot would have to be excavated to
replace the existing underground electrical service located 100 feet away.)
2. The conditions upon which the variances are based are unique to the specific parcel of land
involved and are generally not applicable to other properties within the same zoning classification.
(A monument sign would not be as visible as the pylon sign due to the height of the fence and boulevard trees along
40th Avenue. Removal of the fence is not an option. It not only borders the existing parking lot but also protects the
students that play there during school hours.)
3. The difficulty or hardship is caused by the provisions of this article and has not been created by
any person currently having a legal interest in the property.
(The difficulty arises from the location of the sign along 40`h Avenue and visibility issues associated with it.)
4. The granting of the variance is in harmony with the general purpose and intent of the
comprehensive plan.
(The Comprehensive Plan designates this area for Religious Institutions. Being that Immaculate Conception is a
religious institution, the variance requests are consistent with the types of uses guided for this area.)
5. The granting of the variance will not be materially detrimental to the public welfare or
materially injurious to the enjoyment, use, development or value of property or improvements in the
vicinity.
(This is correct.)
Motion by Councilmember Nawrocki, seconded by Councilmember Williams, to close the public
hearing and waive the reading of Resolution 2014 -14, there being ample copies available to the
public.
Motion by Councilmember Nawrocki, seconded by Councilmember Williams, to adopt Resolution
No. 2014 -14, being a resolution approving variances for a dynamic LED sign for Immaculate
Conception Church and School located at 4030 Jackson Street NE, subject to certain conditions of
approval that have been found to be necessary to protect the public interest and ensure compliance
with the provisions of the Zoning and Development Ordinance.
City Council Minutes
March 10, 2014
Page 3
it$]
10. ITEMS FOR CONSIDERATION
- Other Ordinances and Resolutions - None
- Bid Considerations — None
- New Business and Reports - None
11. ADMINISTRATIVE REPORTS
Report of the City Manager — Nothing to report.
Report of the City Attorney — Nothing to report.
12. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall
state his /her name and address for the record.
No citizens spoke at this time.
Councilmember Nawrocki had a number of questions and /or comments:
• Regarding the City Hall elevator, has it been fixed? Acting City Manager, Linda Magee, stated the
Facilities Maintenance Supervisor contacted Schindler Elevator, and it was repaired.
• Regarding the State Aid Roads, he expressed his displeasure with the change for assessments for the
people living along these roads. He also indicated that the second hearing was not on cable.
• Regarding the conference in Washington, there are too many people going. Congressman Keith
Ellison is going to be meeting with our city representatives regarding the sale of ParkView Villa
there. Ellison is also holding a public meeting on March 17 in Golden Valley, and we could talk
with him there.
• Regarding the five year financial plan presented by Joe Kloiber, Finance Director, at the last work
session, he would like to see reductions made instead of building increases into the property tax levy
for the next five years.
• SACA is having their "Empty Bowls" event on Wednesday, March 12, from 11:30 a.m. to 7:30 p.m.
Councilmember Schmitt stated that the March 17 meeting in Golden Valley with Congressman Keith
Ellison is from 2 pm to 3:30 pm, and the purpose of this event is to discuss public safety and immigrant
populations. Congressman Ellison has set up a meeting with our city representatives (in Washington
during the conference) along with HUD representatives to discuss the sale of ParkView Villa.
Mayor Peterson also confirmed the need for us to meet with Congressman Ellison and HUD in
Washington. He also stated that the clock on 40a' and Central is telling the right time now. There will
be a St. Patrick's Day parade on March 17 on Nicollet Mall. Remember our service men and women;
enjoy life; and do a random act of kindness.
13. ADJOURNMENT
The meeting adjourned at 7:26 p.m.
Respectfully submitted,
Carole J. Blowers
Secretary Pro Tern
City Council Minutes
March 10, 2014
Page 4
11
RESOLUTION NO. 2014-13
RESOLUTION APPROVING A CONDITIONAL USE PERMIT
FOR AN LED SIGN AT IMMACULATE CONCEPTION CHURCH AND SCHOOL —
4030 JACKSON ST. NE.
WHEREAS, a proposal (Case # 2014 -13) has been submitted by Immaculate Conception Church and School to
the City Council requesting a Conditional Use Permit from the City of Columbia Heights at the following site:
ADDRESS: 4030 Jackson Street NE
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING PERMIT: A Conditional Use Permit per Code Section
9.110 (D), to allow a dynamic LED sign to be located in the R -3 Limited Multiple Family Residential
Zoning District.
WHEREAS, the Planning Commission has held a public hearing as required by the City Zoning Code on
March 4th° 2014.
WHEREAS, the City Council has considered the advice and recommendations of the Planning Commission
regarding the effect of the proposed conditional use permit upon the health, safety, and welfare of the
community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic,
property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after
reviewing the proposal, that the City Council accepts and adopts the following findings of the Planning
Commission:
1. The use is one of the conditional uses listed for the zoning district in which the property is located, or is
a substantially similar use as determined by the Zoning Administrator.
2. The use is in harmony with the general purpose and intent of the Comprehensive Plan.
3. The use will not impose hazards or distributing influences on neighboring properties.
4. The use will not substantially diminish the use of property in the immediate vicinity.
5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the
appearance of the existing or intended character of the surrounding area.
6. The use and property upon which the use is located are adequately served by essential public facilities
and services.
7. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to
provide for appropriate on -site circulation of traffic.
8. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative
effect of other uses in the immediate vicinity.
9. The use complies with all other applicable regulations for the district in which it is located.
FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall become part
of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall
become null and void if the project has not been completed within one (1) calendar Year after the approval date,
subject to petition for renewal of the permit.
CONDITIONS ATTACHED:
1. The dynamic LED signs may occupy no more than sixty percent (60 %) of the actual copy and
City Council Minutes
March 10, 2014
Page 5
12
graphic area. The remainder of the sign must not have the capability to have dynamic LED signs,
even if not used. Only one, contiguous dynamic display area is allowed on a sign face.
2. The images and messages displayed must be static, and the transition from one state display to
another must be instantaneous without any special effects. Motion, animation and video images are
prohibited on dynamic LED sign displays.
3. The dynamic LED signs must be designed and equipped to freeze the device in one position if a
malfunction shall occur. The displays must also be equipped with a means to immediately
discontinue the display if it malfunctions, and the sign owner must immediately stop the dynamic
display when notified by the city that it is not complying with the standards of this ordinance.
4. The dynamic LED signs may not exceed a maximum illumination of 5,000 nits (candelas per square
meter) during daylight hours and a maximum illumination of 500 nits (candelas per square meter)
between dusk to dawn as measured from the sign's face at maximum brightness. The dynamic
LED signs must have an automatic dimmer control to produce a distinct illumination change from a
higher illumination level to a lower level for the time period between one -half hour before sunset
and one half -hour after sunrise.
RESOLUTION NO. 2014 -14
RESOLUTION APPROVING A VARIANCE
FROM CERTAIN CONDITIONS
OF THE CITY OF COLUMBIA HEIGHTS ZONING CODE
FOR IMMACULATE CONCEPTION CHURCH AND SCHOOL
WHEREAS, a proposal (Case #2014 -14) has been submitted by Immaculate Conception Church and School to
the City Council requesting a Variance from the City of Columbia Heights Zoning Code at the following site:
ADDRESS: 4030 Jackson Street NE
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING RELIEF:
1) Waiver to Section 9.106 (P) (8) (1)- allowing a pylon LED sign verses a monument LED sign.
22) Waiver to Section 9.106 (P) (8) (2)- allowing the LED sign to change or move more often than one
every ten seconds.
3) Waiver to Section 9.106 (P) (9) (b) (1)- allowing the height of the sign to exceed eight feet.
WHEREAS, the Planning Commission has held a public hearing as required by the City Zoning Code on
March 4th, 2014.
WHEREAS, the City Council has considered the advice and recommendations of the Planning Commission
regarding the effect of the proposed Variance upon the health, safety, and welfare of the community and its
Comprehensive Plan, as well as any concern related to traffic, property values, light, air, danger of fire, and risk
to public safety, in the surrounding area;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that the City
Council accepts and adopts the following findings of the Planning Commission:
1. Because of the particular physical surroundings, or the shape, configuration, topography, or other
conditions of the specific parcel of land involved, strict adherence to the provisions of this article
would cause practical difficulties in conforming to the zoning ordinance. The applicant, however, is
City Council Minutes
March 10, 2014
Pagi S
proposing to use the property in a reasonable manner not permitted by the zoning ordinance.
2. The conditions upon which the variance is based are unique to the specific parcel of land involved
and are generally not applicable to other properties within the same zoning classification.
3. The practical difficulties are caused by the provisions of this article and have not been created by
any person currently having a legal interest in the property.
4. The granting of the variance is in harmony with the general purpose and intent of the Comprehensive
Plan.
5. The granting of the variance will not be materially detrimental to the public welfare or materially
injurious to the enjoyment, use, development or value of property or improvements in the vicinity.
FURTHER, BE IT RESOLVED, that the attached plans, maps, and other information shall become part of
this variance and approval; and in granting this variance the city and the applicant agree that this variance shall
become null and void if the project has not been completed within one (1) calendar year after the approval date,
subject to petition for renewal of the variance.
City Council Minutes
March 10, 2014
Page 4
COLUMBIA HEIGHTS CITY COUNCIL
MARCH 3, 2014
6:30 PM
CITY OF COLUMBIA HEIGHTS
COUNCIL CHAMBERS
PUBLIC IMPROVEMENT HEARING:
2014 CONCRETE ALLEY CONSTRUCTION PROGRAM
CITY PROJECT 1402
CALL TO ORDER
Mayor Peterson called the meeting to order at 6:30 PM.
APPOINTMENT OF SECRETARY PRO TEM
Motion by Williams, seconded by Schmitt, to appoint Carole Blowers as Secretary Pro Tem. Motion
passed unanimously.
ROLL CALL
Present: Mayor Peterson, Councilmember Williams, Nawrocki, Schmitt.
Absent: Councilmember Diehm
Also present: City Manager Walt Fehst, Public Works Director Kevin Hansen, Assistant City Engineer
Kathy Young, City Attorney Jim Hoeft, and Secretary Pro Tem Carole Blowers.
PUBLIC IMPROVEMENT HEARING ON THE 2014 CONCRETE ALLEY CONSTRUCTION
PROGRAM, CITY PROJECT 1402
Public Works Director, Kevin Hansen, reviewed the background of this program. The City Council
accepted the Feasibility Report and ordered an Improvement Hearing for March 3, 2014 at their meeting
of January 27, 2014. The following alleys are proposed to be reconstructed with concrete:
Van Buren Street to Central Avenue, 39th Avenue to 40th Avenue
Van Buren Street to Central Avenue, 42nd Avenue to 43rd Avenue, and
Quincy Street to Monroe Street, 42nd Avenue to 43rd Avenue.
Staff held an Informational Meeting on February 27, 2014, at City Hall from 6:30 PM to approximately
7:00 PM; there were approximately seven residents that attended that meeting. ( Councilmember
Nawrocki requested a copy of the notice that went out for the Informational Meeting.) Copies of the
Feasibility Report were available to the public at this meeting. At the January 27, 2014, regular city
council meeting, the Feasibility Report that details the scope of work and estimated costs for the alleys
was distributed. Braun Intertec did the testing of the condition of the alleys, and staff evaluated those
tests. The Mayor stated we have used this company before. They are professional and he trusts them.
The alleys will be reconstructed with concrete. Small areas of bituminous or concrete parking lot and
turf area adjacent to the alleys will be reconstructed to match the new alley grades. This will require
construction easements from many of the adjacent properties.
Because of grade differences, several properties have no access to the alley. In a previous assessment
(1999), council reduced the assessments by 37.5 %. In this case, residential properties would pay
Public Improvement Hearing
March 3, 2014
Page I
15
$1,281.25. This reduction is not reflected in the financing. This would increase cost to infrastructure
fund.
Both alleys between Van Buren Street and Central Avenue have flat areas prone to ponding. Storm
sewer will be extended to improve the drainage.
Private and city owned retaining walls range from good to poor condition. Staff suggests replacing one
city wall in the alley from Quincy Street to Monroe Street, 42nd Avenue to 43rd Avenue, as part of the
construction. The cost to replace this wall will not be assessed.
Estimated Costs are:
Concrete alley construction $401,120.
Utilities $ *
Project funding is proposed as follows:
Total
Assessments $273,620
Infrastructure Fund (construction) $114,750
Infrastructure Fund (Eng /Admin) $ 12,750
Storm Sewer Fund $*
Assessment will be 45% (resident /business) /55% (city share) split per diem rate, not based on front
footage. The costs and associated funding for utility work will be determined during the final design.
Past Assessments:
There have been past assessments for Quincy Street (2001 full street reconstruction), Monroe Street
(2002 full street reconstruction) and Van Buren Street (2004 full street reconstruction). Details of the
outstanding amounts for individual properties have been provided to the Council under separate cover.
Resident Sentiment at Informational Meetin;:
Residents /property owners attending the meeting (about 10) asked questions about the surfacing material
(concrete vs. bituminous), drainage improvements, alley access during construction, and cost. There
was limited discussion about the condition of the alley and need to do the work. Prior to the meeting,
two property owners with no access to the alleys questioned if the assessment applied to them.
The Public Works Director stated that tonight the council will only take action on either voting yes to
this project or voting no to this project. He answered several questions relating to costs and years of life
of the reconstruction.
The Mayor asked if any residents wished to speak at this public hearing.
Steve Sanchez, 3923 Van Buren, advised he is a new resident (since 2012). Mr. Sanchez advised that
the street seems OK to him, and the alley might need some smoothing out at the bottom. He wanted
clarification on the amount of the assessment to him.
Greg Ochs, 4256 Central, had concerns about the retaining wall if removed, and wants to know for
sure if does it belong to the city or not. He voiced his concerns about the construction impeding his
Public Improvement Hearing
March 3, 2014
Page 2
16
shipping and receiving product for his business and would there be any compensation to the business
when goods must be stored if unable to ship and receive?
Dale Schmiesin, 3951 Van Buren, advised he is a 15 year resident. He stated there is a definite drainage
issue, and he has been dealing with flooding for 15 years. This drainage issue must be addressed,
and he wanted to know if hydraulic surveys have been done. The Public Works Director stated that we
have only done preliminary planning. Councilmember Nawrocki asked if the drainage problem can be
worked on separately from the alley construction.
The Mayor asked if anyone else wished to speak. Being none, the Mayor recessed this public hearing at
7:28 p.m.
This public hearing reconvened at 9:45 p.m. Councilmember Diehm was present at this time.
Motion by Councilmember Williams, seconded by Councilmember Schmitt, to close the Public Hear-
ing of the 2014 Concrete Alley Construction, City Project No. 1402. Motion passed unanimously.
Motion by Councilmember Williams, seconded by Councilmember Schmitt, to waive the reading of
Resolution 2014 -11, there being ample copies available to the public. Motion passed unanimously.
Motion by Councilmember Williams, seconded by Councilmember Schmitt, to adopt Resolution 2014-
11, being a resolution ordering improvements and preparation of plans for 2014 Concrete Alley
Construction, City Project 1402. Upon Vote: Ayes: Schmitt, Williams, Diehm, Peterson; Nays:
Nawrocki. Motion Carried.
ADJOURNMENT
The meeting adjourned at 10 p.m.
Respectfully submitted,
Carole J. Blowers
Secretary Pro Tern
RESOLUTION 2014 -11
BEING A RESOLUTION ORDERING IMPROVEMENTS AND
PREPARATION OF PLANS FOR CONCRETE ALLEY CONSTRUCTION
CITY PROJECT 1402
WHEREAS, Resolution 2014 -07 of the Columbia Heights City Council adopted the 27b day of January, 2014
fixed a date for a Council hearing on the proposed improvements for certain alleys;
AND WHEREAS, ten day's mailed notice and two published notices of the hearing a week apart were given,
and the hearing was held on the 3rd day of March, 2014, at which all persons desiring to be heard were given an
opportunity to be heard thereon.
Public hnproveinent Hearing
March 3, 2014
Page 3
17
WHEREAS, the Council determines to proceed with this local improvement. A portion of the cost being
defrayed by special assessments under Charter provisions.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA:
1. That the location and extent of such improvements is as follows:
CONCRETE ALLEY CONSTRUCTION
Between Van Buren Street and Central Avenue from 39th Avenue to 40th Avenue
Between Van Buren Street and Central Avenue from 42nd Avenue to 43rd Avenue
Between Monroe Street and Quincy Street from 42nd Avenue to 43rd Avenue
Work includes storm sewer construction, new granular sub -base (if needed), new aggregate base,
new concrete alley and aprons, restoration of bituminous or concrete driveways, concrete
sidewalk/steps and sod, miscellaneous construction items, and appurtenances.
2. Such improvement is necessary, cost - effective and feasible as detailed in the feasibility report.
3. Such improvement is hereby ordered as proposed in the Council Resolution adopted the 27th day of
January, 2014.
4. These improvements shall also be known as Project 1402 and
PIR: 2014 -AL -06 -001 and 2014 -A1 -06 -002 for Concrete Alley Construction, and
5. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The
engineer shall prepare plans and specifications for the making of such improvement.
Public Improvement Hearing
March 3, 2014
Page 4
i
COLUMBIA HEIGHTS CITY COUNCIL
MARCH 3, 2014
SCHEDULED TO BEGIN AT 7:00 PM
CITY OF COLUMBIA HEIGHTS
COUNCIL CHAMBERS
PUBLIC IMPROVEMENT HEARING:
2014 STREET REHABILITATION PROGRAM FOR STATE AID STREETS
CITY PROJECT 1405
CALL TO ORDER
Mayor Peterson called the meeting to order at 7:28 PM.
APPOINTMENT OF SECRETARY PRO TEM
Motion by Williams, seconded by Schmitt, to appoint Carole Blowers as Secretary Pro Tem.
ROLL CALL
Present: Mayor Peterson, Councilmember Williams, Nawrocki, Diehm, Schmitt.
Also present: City Manager Walt Fehst, Public Works Director Kevin Hansen, Assistant City Engineer
Kathy Young, City Attorney Jim Hoeft, and Secretary Pro Tem Carole Blowers.
PUBLIC IMPROVEMENT HEARING: 2014 STREET REHABILITATION PROGRAM FOR
STATE AID STREETS, CITY PROJECT 1405
Public Works Director, Kevin Hansen, provided the background on this proposed project. The City
Council accepted the Feasibility- Report and ordered an Improvement Hearing for March 3, 2014 at their
meeting of January 27, 2014. Staff held an Information Meeting on February 27, 2014 at City Hall from
7:00 PM to approximately 8:00 PM; there were approximately eleven residents that attended the
meeting. Copies of the Feasibility Report were available to the public at this meeting.
All other state aid streets not rehabilitated in 2014 or approximately 2022 are proposed for seal coating
in the next one to four years. At the January 27, 2014, regular city council meeting, the Feasibility
Report that details the scope of work and estimated costs for the Street Rehab on State Aid Streets was
distributed. The report details the rehabilitation strategy for full reconstruction, partial reconstruction,
and mill and overlay. The report recommendations for State Aid Streets are summarized below.
Rehabilitation Strategies:
Staff utilizes three methods in evaluating the condition of the street and then determining the appropriate
treatment. The following is a listing of streets with the recommended treatment:
STREET MILL AND OVERLAY
1. Stinson Blvd., Fairway Drive to 325 feet north of North Upland Crest (concrete street)
2. 44th Avenue, Tyler Place (S) to Reservoir Blvd.
3. Reservoir Blvd., 44th Avenue (W) to 44th Avenue
4. 39th Avenue, Central Avenue to Reservoir Blvd.
5. 38th Avenue, Main Street to 3`d Street
6. 3`d Street, 37th Avenue to 38th Avenue
Utilities Replacement:
Utilities have been reviewed in Zone 7. Staff utilized structure inspections, in -line televising,
history of water main breaks, age of water main and services, leakage testing (independent
testing), and previous engineering reports in determining utility replacements. A summary of the
staff recommended improvements follows:
Public Improvement Hearing
March 3, 2014
Page I
19
Sanitary Sewer: The lateral and trunk lines have all been cleaned and televised and the manholes have
been inspected. No manhole or pipe replacement is recommended. Castings and rings are
scheduled for replacement on many structures.
Storm Sewer: Work on existing catch basins is recommended. In addition, castings and rings are
scheduled for replacement on many structures.
Water Main: No pipe replacement is recommended.
Utility Adjustments: Roadway construction will include minor modifications to existing water main,
sanitary and storm sewer utility surface structures in order to meet proposed finish grades.
FINANCING: Street Rehab
The estimated project costs are as follows:
1. Mill and overlay construction $342,210.
2. Utilities $*
Project funding is proposed as follows:
Assessments
$306,815
Infrastructure Fund (Construction) 31,855.
Infrastructure Fund (Engineering /Admin) 3,540.
Sanitary Sewer Fund $*
Storm Sewer Fund $*
Water Construction Fund $*
*The costs and associated funding for utility work will be determined during the final design.
The City of New Brighton will pay for construction and engineering services for the east one -half
of Stinson Blvd. This is not included in the project costs and funding shown above.
Past Assessments:
Proposed overlays on 38th Avenue and 3rd Street will impact property owners paying past assessments for
work on 2nd Street, 2 '/ Street, and 3rd Street (2006 full to partial street reconstruction or overlay) and
proposed overlay on 441h Avenue will impact one property owner paying past assessment for work on
Tyler Place (2006 overlay). Details of the outstanding amounts of individual properties have been
provided to the Council under separate cover.
Resident Sentiment at Informational Meeting:
Property owners (about 10) with proposed assessments for the state aid streets attended that meeting. The
primary concerns expressed were: 1) State aid streets have not paid assessments in the past 2) the City
receives money from the state for maintenance and construction of State Aid Streets, so why do property
owners need to pay assessments 3) residents on State Aid Streets need to deal with truck traffic which is
not present on most non -state aid streets, and 4) the 6% interest rate. There was some discussion
concerning the need for the work.
The Public Works Director stated that tonight the council will only take action on either voting yes to this
project or voting no to this project. In the fall, the City Council would vote on the assessment costs and
interest rate if the project proceeds. Many questions were asked about how money is available ($100,000
left from 2013), how much of this can actually be used for the street rehabilitation project, and how much
Public Improvement Hearing
March 3, 2014
Page 2
20
must be used for maintenance of the streets. There will be $455,000 available for all projects.
Councilmember Nawrocki stated the actual figure is like $700,000 to $800,000. The figure is based on
the number of miles of designated State Aid Streets we have (12 miles). We must be in compliance with
state funding. City Manager Fehst stated that Columbia Heights is the only city that has free streets.
There are a number of items that state aid monies can be used for: traffic signals, road work, public
improvements, bridges, etc.
The Mayor asked if any residents wished to speak at this public hearing.
Paul Ramacher, 1025 44th Avenue NE, stated the state has already paid for this street. There is a change
in the policy of paying for assessments on state aid streets this year —why now? Why does this work
need to be done when there is nothing wrong with this road? How many streets are designated as state
aid streets? (6)
Julie Blanche, 1328 44th Avenue NE, wants the city to be fair! Exiting driveways onto 44th is dangerous.
Road counts are high (Hansen stated about 4,300). She feels 44th Avenue does not need resurfacing. She
wanted to know if there are any weight restrictions on the vehicles traveling 44th (no). She stated
residents involved in this project were not invited to the work session when this project was discussed.
Marsha Kennedy, 1120 44th , wanted to know what about the poor people and how could they afford to
pay $200 /year plus interest, and why interest? Kathy Young, Assistant City Engineer, stated that we
have to bond for the monies we expect to receive. The City Manager stated that the road construction
work done last year in the Innsbruck area — people there had to pay their fair share.
Chris Turnwall, 1121 44th (51 year resident), says if this is fair, then it should be quantifiable. He stated
44th Avenue is heavily used by vehicles and heavy vehicles. Lots of traffic /public safety vehicles come
and go from Crestview. People have lost pets on these roads.
Mike Raskovich, 1331 44th (resident since 1991) stated the sidewalk put in years ago was great for safety
reasons. There is a lot of fast traffic on 44th —could speed bumps be installed? (Speed bumps are not
allowed on a state aid street.)He questioned what constitutes a state aid street and the cost to each
property owner.
Wally Wagamon, ( Wagamon Brothers, 3719 3rd Street) stated there is nothing wrong with 3rd Street. He
questioned the high interest rate of 6 %. He was advised that the interest rate is not set at this time.
Bob Jensen, 1120 44th Avenue NE, reminded the Mayor and councilmembers that we have an election
coming up.
Harley Gayle, 1324 44th Avenue NE, felt that once you fix the street, it will be busier. People now use
44th as a place to test drive cars all the time.
Another resident in the audience who lives on Stinson Boulevard stated that a car has crashed into his
home two times.
What about cleaning /lining of water mains? In three years, they will do 45th /Central to Stinson.
The Mayor asked if anyone else wished to speak on this project at this time.
Councilmember Nawrocki stated that we should be fair and equitable. Alley snowplowing costs come
out of general city funds. People who live on state aid streets experience heavy traffic and more parking.
He knows, because he used to live on Main Street.
Councilmember Williams stated he just was assessed an $18,400 alley assessment for his business.
Councilmember Diehm stated this is a policy change. We pick what roads are state aid roads within state
standards.
Public Improvement Hearing
March 3, 2014
Page 3
21
Mayor Peterson stated that 44th Avenue does have high usage. He lives near the railroad and puts up with
all kinds of excessive noise and traffic.
Motion by Nawrocki, to close the Public Hearing of the 2014 Project No. 1405, waive the reading of
Resolution 2014 -12, there being ample copies available to the public and adopt Resolution 2014 -12,
being a resolution ordering improvements and preparation of plans for 2014 Street Rehabilitation
Program, City Project 1405 with the funding for the project be state aid monies. Motion failed for lack
of a second.
Councilmember Nawrocki offered to take 3rd Street off of the state aid streets. Councilmember Diehm
suggested we incorporate them into a regular cycle. Public Works Director Hansen stated that Stinson
and 49th are in bad shape.
Motion by Councilmember Diehm, seconded by Councilmember Williams to waive the reading of
Resolution 2014 -12, there being ample copies available to the public. Motion passed unanimously.
Motion by Councilmember Diehm, seconded by Councilmember Williams, to adopt Resolution 2014 -12,
being a resolution ordering improvements and preparation of plans for 2014 Street Rehabilitation
Program, City Project 1405 to include only Stinson Boulevard, Fairway Drive to 325 feet north of North
Upland Crest (concrete street); 39th Avenue, Central Avenue to Reservoir Boulevard; and 38th Avenue,
Main Street to 3rd Street, and to remove 44th Avenue Tyler Place (S) to Reservoir Boulevard; Reservoir
Boulevard, 44th Avenue (W) to 44th Avenue; and 3 r Street, 37th Avenue to 38th Avenue and move these
areas to Zone I in 2015. Roll call vote: Ayes: Schmitt, Williams, Diehm, Peterson. Nayes: Nawrocki.
Motion passed.
Motion by Councilmember Nawrocki to amend the previous motion that the financing will not come
from assessments but from state aid monies. Motion dies due to lack of a second.
ADJOURNMENT
This public hearing adjourned at 9:45 PM.
Respectfully submitted,
Carole J. Blowers
Secretary Pro Tern
RESOLUTION 2014 -012
BEING A RESOLUTION ORDERING IMPROVEMENTS AND
PREPARATION OF PLANS FOR STATE AID STREET REHABILITATION
CITY PROJECT 1405
WHEREAS, Resolution 2014 -08 of the Columbia Heights City Council adopted the 27th day of
January, 2014, fixed a date for a Council hearing on the proposed improvements for certain
Municipal State Aid Streets;
AND WHEREAS, ten days' mailed notice and two published notices of the hearing a week apart
were given, and the hearing was held thereon the 3rd day of March, 2014, at which all
persons desiring to be heard were given an opportunity to be heard thereon.
WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost
being defrayed by special assessments under Charter provisions.
Public hnprovement Hearing
March 3, 2014
Page 4
WIA
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA
HEIGHTS, MINNESOTA:
That the location and extent of such improvements is as follows:
STREET MILL AND OVERLAY
Stinson Boulevard, Fairway Drive to 325 feet north of North Upland Crest (concrete
street);
39th Avenue, Central Avenue to Reservoir Boulevard; and
38th Avenue, Main Street to 3rd Street,
Work includes required utility reconstruction/repair, spot replacement of curb and
gutter with required concrete or bituminous driveway and walk/step replacement,
spot replacement of sidewalk, milling of existing street surface, new bituminous
surfacing, sod restoration, miscellaneous construction items, and appurtenances.
2. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility
report.
Such improvement is hereby ordered as proposed in the Council Resolution adopted 27th
day of January, 2014.
4. These improvements shall also be known as Project 1405 and PIR: 2014 -SA -44 -001 for
State Aid Street Mill and Overlay.
The City Engineer, Kevin Hansen, is hereby designated as the engineer for this
improvement. The engineer shall prepare plans and specifications for the making of
such improvement.
Public Improvement Hearing
March 3, 2014
Page 5
23
COLUMBIA HEIGHTS PUBLIC LIBRARY APPROVED
BOARD OF TRUSTEES 3/5/2014
MINUTES
February 5, 2014
The meeting was called to order by Chair Patricia Sowada, at 6:35 p.m. Members present were:
Nancy Hoium, Steve Smith, Patricia Sowada, Catherine Vesley and Council Representative Tami
Diehm. Also present: Library Director Renee Dougherty and Recording Secretary Stacey R.
Hendren. Not present: Barbara Tantanella.
The minutes of the January 8, 2014, Board meeting were approved as mailed.
The bill list dated 1/15/14 of 2013 bills was reviewed. It was moved, seconded, and passed that the
bills be paid.
The bill list dated 1/15/14 of 2014 bills was reviewed. It was moved, seconded, and passed that the
bills be paid.
The bill list dated 1/29/14 was reviewed. It was moved, seconded, and passed that the bills be paid.
The 2013 accounting dated 2/5/14 was reviewed. It was noted that expenditures nearly finalized,
except for utilities and direct payments.
The 2014 accounting sheet is not yet available.
Old Business:
1. Dougherty notified the Board that a representative from Mid - America Business Systems will
demonstrate a microfilm viewer /printer on February 14, 2014 for staff. Dougherty intends
for the new machine to print through the current print manager set -up.
2. The Library Board proposed ideas that would serve as a follow -up to the Task Force
recommendation from April 2013. Members proposed making a list of problems with the
current building including; roof, lighting, plumbing, moisture, parking, and wiring. The list
should include only items that are required to continue service in the current location and be
accompanied by realistic costs. The Board discussed additional services that the building
does not allow including; young adult area, windows in the children's department, additional
computers, and space for the historical society and Sister Cities materials. Members will put
together a list with costs for the City Council after reviewing the needs statement of the Task
Force.
Discussion continued regarding the costs of developing on the Mady's site, the costs of
retrofitting the building at 40th and Central, and the need to continue to work with the City
Council as progress towards a new library continues.
New Business:
1. The Board reviewed the crossover statistics for December. Members discussed the breakout
of reading level by building and the amount of people using the computers. Discussion
continued regarding how to determine the primary language of users of the library, how to
respond to the population in Columbia Heights, and how to identify how and which services
are being used.
2. The Board reviewed the Unique Management Report for December.
1-2/5/14
24
Items from the Floor:
1. Sowada shared her positive reaction to the author event held in January. Jess Lourey
provided an excellent program that was well attended.
There being no further business, the meeting was adjourned at 7:15 p.m.
Respectfully submitted,
Stacey R. Hendren
Recording Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment
or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow
individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
2-2/5/14
25
MINUTES OF THE CHARTER COMMISSION This minutes
JANUARY 16, 2014 have not been
7'00 P.M. approved
CITY HALL
CONFERENCE ROOM 1
Call to Order
The meeting was called to order by President Steve Smith at 7:02 p.m.
Roll Call
Members present: Matt Abel, Ramona Anderson, Lee Bak, Jeff Diehm, Roger Jonson, Greg Sloat,
Steve Smith, Charles Tyler, Tim Utz, Catherine Vesley, and Wes Wiggins
Members absent and excused: Rob Fiorendino, James Guy, Carolyn Laine
Members absent and unexcused: Mike Patiuk
The City Attorney Jim Hoeft and Recording Secretary Carole Blowers were present. Council liaison
Tami Diehm was absent.
Approval of Tonight's Agenda
Motion was made and seconded to approve tonight's agenda.
Approval of Charter Commission Minutes of October 17, 2013
Motion was made and seconded to approve the minutes of October 17, 2013, as presented.
Election of Officers
President Smith called for nominations for President. Motion was made and seconded to nominate Steve
Smith. President Smith called for any additional nominations; there were none. Motion passed
unanimously to elect Steve Smith for President.
President Smith called for nominations for Vice President. Motion was made and seconded to nominate
Carolyn Laine. President Smith called for any additional nominations. Motion was made and seconded
to nominate Tim Utz. Upon vote, Carolyn Laine received four votes for Vice President; Tim Utz
received seven votes for Vice President. Tim Utz will be the Vice President.
President Smith called for nominations for Secretary
Abel. President Smith called for any additional
unanimously to elect Matt Abel for Secretary.
Motion was made and seconded to nominate Matt
nominations; there were none. Motion passed
Correspondence
The Recording Secretary read the correspondence log since last meeting.
Received minutes of the October meeting from Secretary Matt Abel
Advised by the Chief Judge that Matt Abel was reappointed; prepared oath for Matt Abel; sent
signed oath to Anoka County
Advised by the Chief Judge that Catherine Vesley was appointed and advised President Smith of
the same; prepared oath, welcome letter, and packet; sent signed oath to Anoka County
Sent unapproved October minutes to City Clerk for City Council agenda packet in November
Advised President Smith of upcoming surgery and dates of absence
Page 1
1/16/14
Columbia Heights Charter Commission
26
Contacted President Smith regarding the January agenda; prepared agenda, Annual Report, and
sent out with October minutes to all commission members, City Attorney, City Manager, and Council
Liaison Tami Diehm
Put tonight's agenda on the city's website and on local cable TV station, and posted it at City
Hall
Received e -mails from Commissioners Laine, Guy, and Fiorendino regarding their January
meeting absence
• Received e -mail from Commissioner Utz regarding his 2014 reappointment
• Prepared correspondence log since October meeting
• Received a citizen request for tonight's meeting "packet"
• Received a data request relating to Charter commission documents
President Smith welcomed new member Carolyn Vesley. Carolyn briefly summarized her background
and experience, and she stated she has lived in the Heights for the past seventeen years.
Old Business - None
New Business
2013 Charter Commission Annual Report
President Smith asked for a motion to approve the annual report as prepared by the Recording Secretary.
Motion was made and seconded to approve the Charter Commission Annual Report for 2013. Motion
passed unanimously. Commissioner Utz asked where does this report go from here, and the Recording
Secretary stated that a copy goes to the City Clerk and a copy goes to the Chief Judge.
Discuss Differences Between a Charter and Statutory City
President Smith stated that he feels it is very important for us to discuss these differences, especially
because we have new members and to keep the charter current. The last time we did any changes to the
charter involved Section 33 of Chapter 4 regarding elections.
Jim Hoeft gave a brief overview of the differences for the members, again citing the biggest difference is
in the "Referendum, Initiative, and Recall" section. Because we have updated various parts of the
charter in the past few years, he feels we have a pretty comprehensive document at this time. Sometimes
legislative changes do mean changes need to be made in the charter.
Request for Change of Date for April, 2014, Meeting
Commissioner Abel asked the commission if it would be possible to change the April meeting date from
the 17 to the 24 , due to the fact that the wee of April I 4th is Holy Week. Motion was made and
seconded to change the April meeting to April 24 at the same time (7 p.m.) and same place (City Hall).
Commissioner Vesley asked for the dates of our meetings for the rest of 2014, which are then April 24,
July 17, and October 16, 2014.
Adjournment
Motion was made and seconded to adjourn the meeting at 7:32 p.m.
Respectfully submitted,
Carole J. Blowers
Recording Secretary for the Charter Commission
Page 2
1/16/14
Columbia Heights Charter Commission
27
CITY COUNCIL LETTER
AGENDA SECTION: CONSENT
NO:
ITEM: AWARD OF PROFESSIONAL
ENGINEERING SERVICES FOR THE
CHATHAM ROAD SANITARY SEWER LIFT
STATION, MUNICIPAL PROJECT NO. 1214
Meeting of: March 24, 2014
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen
DATE: 3/12/2014
CITY MANAGER
BY:
DATE:
Background:
In 2011 staff had proposed the rehabilitation of two sanitary sewer lift stations, Argonne and Chatham Road.
Rehabilitation of the Argonne lift station was completed in 2011. The RFP provided for a consulting engineer
to furnish an engineering report, provide project design through bidding, and provide construction
administration service for the sanitary sewer lift station replacement serving the Chatham Road area.
Requests for proposals were sent to eight firms. Four proposals were received on March 14`x' in response to the
RFP (attached). In response to the RFP -- the engineering service fees are as follows:
BDM -MSA
$62,142
Bolton & Menk
$75,110
Foth
$35,386
WSB
$71,960
Analysis /Conclusions:
Three of the proposals provided a work plan with similar hours and costs, while Foth provided a response
substantially lower than the other three. To analyze this further, staff has reviewed each of the proposals and
broken down the work effort proposed for each of the phases requested in the RFP. Those details by firm are as
follows:
*Hours for sub consultants were not included (= 43% of proposal cost: 200 -225 hours estimated)
While the lowest overall cost was submitted by Foth, staff has a strong concern regarding their work plan,
specifically reflected to their task hours on the design phase and construction phases, where they are
substantially lower compared to the range or norm of the other firm's proposals.
Staff is therefore recommending accepting the proposal from BDM -MSA in the amount of $62,142.
Recommended Motion: Move to award the Chatham Road Sanitary Sewer Lift Station Improvements,
Municipal Project No.1214, to the consulting engineering firm of BDM -MSA based upon their qualified,
responsible proposal for a cost not -to- exceed $62,142 appropriated from Fund 652 -51214 -3050.
Attachment: RFP
COUNCIL ACTION:
%Q
Hours by Task
Finn
Engineering Report
Design
and Bidding Construction
Total Hours
Foth
75
131
60
266
MSA
127
220
211
558
WSB
78
118
152
348*
B -M
158
232
185
575
*Hours for sub consultants were not included (= 43% of proposal cost: 200 -225 hours estimated)
While the lowest overall cost was submitted by Foth, staff has a strong concern regarding their work plan,
specifically reflected to their task hours on the design phase and construction phases, where they are
substantially lower compared to the range or norm of the other firm's proposals.
Staff is therefore recommending accepting the proposal from BDM -MSA in the amount of $62,142.
Recommended Motion: Move to award the Chatham Road Sanitary Sewer Lift Station Improvements,
Municipal Project No.1214, to the consulting engineering firm of BDM -MSA based upon their qualified,
responsible proposal for a cost not -to- exceed $62,142 appropriated from Fund 652 -51214 -3050.
Attachment: RFP
COUNCIL ACTION:
%Q
CITY OF COLUMBIA. HEIGHTS
REQUEST FOR PROPOSAL
CHATHAM ROAD SANITARY SEWER LIFT STATION
IMPROVEMENT
MUNICIPAL PROJECT #1214
February, 2014
29
REQUEST FOR PROPOSALS (RFP)
COLUMBIA HEIGHTS, MINNESOTA
CHATHAM ROAD SANITARY SEWER LIFT STATION IMPROVEMENT
MUNICIPAL PROJECT #1214
I. INTRODUCTION
The City of Columbia Heights, Minnesota, is requesting proposals to provide the engineering
professional services required for the preparation of an engineering report, design and bidding,
and construction management of a sanitary sewer improvement at Chatham Road Lift Station
located at 4650 Chatham Road in Columbia Heights.
II. GENERAL REQUIREMENTS
Interested engineering firms should submit their proposal no later than 3:30 p.m. on March
14th 2014 to the City Engineer, 637 38th Avenue N.E., Columbia Heights, MN 55421.
In submitting a proposal to provide the required services, follow the enclosed requirements in
order to expedite the review process by the representatives of the City.
1. The length of the proposal should not exceed 12 pages, including figures, resumes of
personnel, firm experience and qualifications, etc.
2. The proposal should not contain non - applicable promotional materials and should address
only the points requested in this document.
3. A schedule of billing rates for individuals involved must be included. The proposal must
contain a not -to- exceed cost for the design phase and a not -to- exceed cost for the
construction management phase. The two phases will not be awarded to different firms.
4. Five (5) copies of the proposal should be addressed to the City Engineer, 637 38th Avenue
N.E., Columbia Heights, MN 55421, to be received by 3:30 p.m. on March 14th, 2014.
5. If the firm is proposing to use subcontracts, the subcontractor should be identified along
with how the work will be divided.
6. The City of Columbia Heights reserves the right to reject any proposal that does not
comply with the requirements of this RFP.
30
RFP — Chatham Road Sanitary Sewer Lift Station Improvement
Page 2
I11. SCOPE OF SERVICES
The following items will be required as part of this project.
Engineering Report Phase
The capacity of the sanitary sewer lift station includes the evaluation of present and anticipated
sewer flows served by the lift station. It is not anticipated that the service area will expand as
it is fully developed residential. Minimal additional service demand to the lift station may
result from house remodeling or lot splits. A feasibility study, including recommendations and
cost estimates, shall be prepared to address the following issues and as listed on the attached
task listing.
• Replacement of the existing pumps, motors and valves. This is to include a review of
the pump and motor sizing.
• Review of current site SCADA controls with recommendations for updates or
replacements.
• Options for updating of the building electrical service and interior electrical service
panels.
• Analysis of the condition of the lift station building including roof, doors and windows.
• Review the impact to the pumping station of I/1 in the existing service area (Chatham
Road Service area I/1 report is available).
• Condition analysis on the intake side of the Lift Station — video record and logs
provided by the City.
• Review ADA - Accessibility at the existing site with recommendations to meet current
requirements.
• Task listing — attached.
An evaluation of the age and size of the force main shall also be addressed. Plans and
specifications will be prepared following review and authorization by the City Council.
Design and Construction Document Phase
The design and construction document phase will include those items identified in the
Engineering Report Phase that the City selects and remains within the project budget of
$360,000.
It is the intent of this project to essentially gut the existing lift station and provide new
equipment. The minimum improvements include the replacement of the existing pumps,
motors and valves, updating or replacing the site SCADA controls, and the electric service and
interior panels. The design of other needed improvements shall be identified and selected in
the engineering report phase — but the project budget will not be exceeded. The City will likely
choose to bid some items as add - alternates to stay within the project budget.
31
RFP — Chatham Road Sanitary Sewer Lift Station Improvement
Page 3
The design and construction document plans shall also include an add - alternate for a fixed
emergency standby generator with a sound package.
The design and construction document phase shall also provide for updating or replacing the
lift station controls to operate with and communicate with the City's existing SCADA System.
The project includes landscaping to provide a buffer to adjacent residential properties to the
east.
The Engineer shall assist City staff with gaining approval of the plans and specifications from
permitting agencies for the project.
Construction Management Phase
Provide preparation of bid and contract documents.
Provide evaluation of bids received and make a recommendation of award to the City Council.
Provide review and approval of required shop drawings.
Provide construction inspection services as needed including final inspection and certification
of completion in accordance with the plans and specifications.
Verification of pay estimates.
General
Provide a not -to- exceed cost to perform the report, design and construction document through
bidding phase, and a separate not -to- exceed cost for construction management phase. The
consultant should be prepared to make at least two (2) presentations to the City Council and as
many meetings as necessary with City staff and others to obtain the information required to
facilitate design.
The City will provide the successful consultant with copies of as -built plans, previous reports,
related studies, GIS data or other information available at the City. Consultants interested in
submitting a proposal will be able to review these documents at the City offices.
PROPOSAL CONTENTS
32
RFP — Chatham Road Sanitary Sewer Lift Station Improvement
Page 4
1. Project Approach
Should reflect the firm's understanding of the requirements of the project and present a
task -by -task description of the work to be accomplished. Merely restating the scope of
services will not be acceptable.
2. Schedule
Should include a schedule depicting the task activities, their inter - relationships, and the
projected completion dates. It should also contain a discussion of the firm's total staffing
and its procedures for maintaining schedule compliance in the event of unforeseen delays
or other circumstances.
3. Project Personnel
Should outline the general responsibilities of the firms to be involved if more than one.
Should also contain the names of personnel with key responsibilities for the work and a
description of their role and duties for this job. It must also include an organizational chart
for these people, delineating responsibilities and showing lines of authority and
communication. It should also contain biographical resumes of these individuals with
emphasis on their background on comparable projects and similar roles to those proposed
for this project.
4. Relevant Experience
Should discuss demonstrated experience of firm and project team with studies of similar
scope and magnitude to the proposed study.
5. Performance
Should demonstrate the ability of the firm to perform the project in a timely and cost -
effective manner.
6. References
Should contain references that may be contacted for the similar studies discussed in the
Experience and Performance sections.
7. Benefits to Columbia Heights
All things considered, summarize why you believe the City of Columbia Heights should
retain your firm to perform this project.
33
RFP — Chatham Road Sanitary Sewer Lift Station Improvement
Page 5
IV. EVALUATION CRITERIA AND SELECTION PROCEDURES
Proposals will be evaluated on the following criteria:
• Demonstrated understanding of the requirements of this project and the concerns of the
City of Columbia Heights.
• Relevance and suitability of the project approach and schedule.
• Qualifications and expertise of the key personnel to be assigned and their proven ability
to work together as a team on similar projects.
• Experience of the firm and project team directly relating to this project.
• Record of past performance on similar projects.
• Comments and opinions provided by references.
• Resources of the firm to conduct and complete this project in a satisfactory manner.
Factors to be considered include size of the firm, current workload, and ability and
willingness to commit the key personnel.
• Clarification, conciseness and organization of the proposal.
This proposal will be the only submittal for firm selection. The firm that the City believes to be the
best qualified, based on the criteria above, will be invited to enter into negotiations to perform this
project. If you have any questions, please contact me at 763 - 706 -3705.
Sincerely,
Kevin Hansen, P.E.
Public Works Director /City Engineer
34
TASK LISTING
CHATHAM ROAD SANITARY LIFT STATION
City of Columbia Hcights
1. Security:
Provide proximity card system for access control to the building (consistent with existing City
system).
2. Building Condition /Appearance:
Roof condition — evaluate for replacement.
Door and frame and windows — evaluate for replacement.
Exterior - Identify options to improve appearance, i.e., use brick standard of new City Facilities.
Walkways - pave or concrete, intent to reduce maintenance.
3. Facility Safety:
Building interior - Review and provide recommendations for: Ladders, fall protection, ventilation,
heating, interior and exterior lighting, perimeter fencing, and lockout - tagout.
4. SCADA system
Upgrade or replace all controls - currently trending is not working at the station.
5. Force main
Evaluate size and condition.
Evaluate condition/problems with receiving gravity line that is connected to the force main.
6. Station
Conduct analysis of new pumps and motors. Is the lift station properly sized? (2) 7 -1/2 HP.
Condition analysis of wet well — City staff will pump dry and clean for evaluation.
Cursory Level cost estimate: Complete replacement vs. gut and retain structure with all new
components.
7. Stand -by power.
The portable generator used for this station is a 1972 trailer mounted Onan 30KW.
Provide a bid alternate to add a stationary generator for this location.
S. Infrastructure:
Manhole #25D 10 located at Chatham Road and Golf Place is an outside drop MH - the drop is not
working. 161 properties in collection area that are all SF or duplex. Service area is unlikely to
expand or change much in the future.
9. Inflow and Infiltration:
An I & I study was conducted in 1999 and is attached herein. The City will be conducting additional
flow testing in the spring of 2014. Provide analysis of impact of I/I to station.
Documents to be provided by the City:
1. AutoCAD and GIS mapping of collection system as overlay of city base map.
2. Monthly and annual pumping data, past five years.
3. 19991/I report.
4. Original plans and past rehabilitation projects at the station.
5. 1/1 flow data (spring of 2014).
35
CITY COUNCIL LETTER
Meeting of: March 24, 2014
AGENDA SECTION: CONSENT
ORIGINATING DEPARTMENT:
CITY MANAGER
NO:
PUBLIC WORKS
BY: Kevin Hansen
BY:
ITEM: EMERALD ASH BORER
MANAGEMENT PLAN (EABMP)
DATE: 3/19/2014
DATE:
At the March 4, 2013 work session, information was presented to the City Council regarding the status of the
Emerald Ash Borer in the metro area and the potential impact to Columbia Heights. Staff was directed to
prepare an Emerald Ash Borer management plan or EABMP. Rather than just starting to treat public trees,
staff has developed an overall management plan to proactively address EAB in Columbia Heights.
Beginning with a qualitative inventory of public ash trees, the management plan makes a determination of
ash trees worth saving, recommends a treatment plan to preserve the highest quality ash trees, and then
provides an annual estimate of cost projected out 10 years for proactively managing our ash trees.
Purpose of the Plan
The purpose of the City of Columbia Heights EABMP is to prepare the City for the EAB infestation before it
is discovered and to buffer its impact on the community. By developing a budget, the EABMP will help the
City better distribute the costs associated with certain and widespread tree death over an extended time
period. By taking a proactive approach toward EAB planning and preparation, the City can better position
itself to deal with the ecological and financial impacts of EAB.
Columbia Heights Public Ash Tree Inventory
City staff completed an inventory of the ash trees on public land. The inventory included tree type, location,
size, and condition. Tree size was measured in inches of diameter at breast height (DBH), or 4 -1/2 feet
above ground. Tree condition was determined using a rating system of 2 -7, with descriptions assigned to
each rating. Table 1 summarizes the results of the inventory.
Table 1: Columbia Heights Public Ash Tree Inventor , 2013
Condition Rating
Condition Description
Total Trees
Total DBH
Average DBH
2
Excellent
7
97
14
3
Very Good
60
925
15.5
4
Good
343
5811
17
5
Fair
436
7480
17
6
Poor
77
1179
15
7
Critical
7
112
16
0
Unassigned
5
90
18
Columbia Heights Private Parcel Ash Survey
To establish an estimate of private trees, a survey was conducted of the ash trees growing on private property
within the city. The survey estimated the most likely number of ash trees growing on private property to be
2,117. With 6,175 private parcels in the city, there is approximately one ash tree for every three residential
properties.
Public Trees StrateQv
Public trees are defined as those existing wholly or partially upon City -owned property, such as parks or on
public right -of -ways including street boulevards or medians. Staff is recommending the following strategies
for dealing with EAB management of public trees:
• Protection of high - quality ash trees (condition 2 -4) with insecticides.
• Removal of low - quality ash trees (condition 5 -7 and unassigned).
• Replacement of removed public ash trees on a one -to -one basis.
36
CITY COUNCIL LETTER
Meeting of: March 24, 2014
AGENDA SECTION: CONSENT
ORIGINATING DEPARTMENT:
CITY MANAGER
NO:
PUBLIC WORKS
BY: Kevin Hansen
BY:
ITEM: EMERALD ASH BORER
MANAGEMENT PLAN (EABMP)
DATE: 3/19/2014
DATE:
Page Two
Private Trees
Private trees are defined as those that exist wholly or partially upon privately owned land and exist outside
of City easements and right -of -ways, such as in yards.
EAB infestations, known or suspected on private property, will be handled by City staff in accordance with
existing City ordinances (see Section 4.201 of the City Code). This section of the code gives the City the
authority to enter upon private property to inspect private trees for tree pests and requires the property owner
to remove the infested material. All infested material must be disposed of in accordance with the Minnesota
Department of Agriculture EAB Quarantine information.
The removal of dead and infested ash trees is the responsibility of the property owner. The current policy
provides a subsidy equal to 25% of the removal cost, based on the current City tree removal contract pricing.
Private ash trees outnumber public ash trees, which makes successful EAB management throughout the city
partially dependent on citizen response.
Public Education and Communication
Staff recommends focusing on educating its citizens regarding EAB impacts and management through the
following tools on the City's website:
• An EAB informational page updated and maintained by City staff that addresses the EAB questions and
concerns.
• Creating an annual tree sale where the City will offer non -EAB susceptible trees at wholesale (bid)
prices.
• A contact list for resources for EAB information and management.
Staff will also educate citizens through the following methods:
• Attending community group meetings upon request.
• Disseminating EAB information to targeted areas surrounding known infestations.
• Collaborating with the University of Minnesota's Tree Care Advisors program and its educational
workshops.
10 -year Budget and Implementation Costs (2 scenarios)
Base Case (remove and replace): Assumes all low- quality public trees will be preemptively removed during
years 1 -5 and each tree will be replaced the same year it is removed. No trees will be treated and are
assumed to succumb to EAB in accordance with the well - established `EAB death curve" and be replaced the
same year they are removed.
Ash Tree Preservation Plan - ATP (remove, treat and replace): Varies from the Base Case in only one
important respect —all high - quality trees will be treated (one -third of the trees every year). It assumes that
3% of the treated trees will succumb to EAB during the first 10 years and an additional 3% during years 1I-
20. As with the Base Case, all dead trees will be replaced the same year they are removed.
37
AGENDA SECTION: CONSENT
NO:
ITEM: EMERALD ASH BORER
MANAGEMENT PLAN (EABMP)
Page Three
CITY COUNCIL LETTER
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: Kevin Hansen
DATE: 3/19/2014
oI:
CITY MANAGER
BY:
DATE:
Staff is recommending the ATP plan beginning in 2014. It would involve removing approximately 60 ash
trees and treating 100 -140 ash trees, within the 2014 adopted budget. The plan then recommends removing
116 trees each of the next four years to conclude with a planned removal of 524 ash trees in a five- year
period. Staff would then bid out treatments for approximately 140 ash trees for the next 10 years (on a three -
year repeating cycle). Estimated costs for removals, treatments, and replanting in years 1 -10 are found in
Appendix E of the EABMP.
The Park and Recreation Commission reviewed and discussed the EABMP at their February 26`x' regular
meeting.
Recommended Motion: Move to approve the Emerald Ash Borer Management Plan (EABMP) and
authorize staff to obtain informal quotes for 2014 ash tree treatments.
Attachment: EAB Management Plan
COUNCIL ACTION:
W
City of Columbia Heights
Emerald Ash Borer Management Plan
a,e
February 2014
W
ACKNOWLEDGEMENTS
Mayor and City Council
Gary Peterson, Mayor
Tammera Diehn, Councilmember
Bruce Nawrocki, Councilmember
Donna Schmitt, Councilmember
Robert "Bobby" William, Councilmember
PARKS AND RECREATION COMMISSION
Eileen Evans, Chair
Tom Greenhalgh, Vice Chair
Sean Clerkin, Jr.
Stan Hoium
Kevin McDonald
David Payne
Marsha Stroik
Gary Peterson, Council Representative
City Staff
Kevin Hanson, Public Works Director
Lauren McClanahan, Public Works Superintendant
Consultant
bi
IN I
On I
ON
RailnbowTre -COre
Rainbow Treecare
11571 K -Tel Drive
Minnetonka MN, 55343
Phone: 952 - 922 -3810
Emerald Ash Borer Management Plan
City of Columbia Heights 40
Table of Contents
Introduction..................................................................................... ...............................
Purposeof the Plan ................................................................. ...............................
The Emerald Ash Borer Infestation ......................................... ...............................
Tree Inventories and Surveys ............................................. ...............................
Columbia Heights Public Ash Tree Inventory ......... ...............................
Table 1: Columbia Heights Ash Tree Inventory, 2013 ..............
Columbia Heights Private Parcel Ash Survey ......... ...............................
Strategies for Public Trees ................................................. ...............................
Protection of High - Quality Public Ash Trees with Insecticides .............
Removals
Page
........... 1
........... 1
........................ 2
........................ 2
........................ 2
........... 3
........... 3
........... 3
........... 4
........... 4
........... 4
4
............................................................................. ...............................
Canopy Replacement and Care ........................................... ...............................
Strategies for Private Trees ............................................................. ...............................
Responding to EAB Infestations on Private Property ......... ...............................
Removal Private Ash Trees .................................... ...............................
Public Education and Communication ............................... ...............................
City Budget and Anticipated Implementation Costs and Benefits ...................
About the Cost Benefit and Budget Analysis
............................
............................ 5
............................ 5
/ 1 .............. ...............................
Findings of the Cost and Benefit Analysis ..................... ...............................
Budget........................................................................... ...............................
Table 2: Budget Assumptions and Calculations ...............................
Appendices:
Appendix A:
Appendix B:
Appendix C:
Appendix D:
Appendix E:
Web Resources
Columbia Heights Private Parcel Ash Survey
Cost and Benefit Findings
Comparative Charts of Costs and Benefits
Budget Summary for Years 1 -20
Emerald Ash Borer Management Plan
City of Columbia Heights
41
...................... 5
...................... 8
...................... 9
...................... 9
Introduction
Public trees provide numerous environmental services to the City of Columbia Heights (City).
These services include reducing rainfall that reaches storm drains and increasing rainfall that
penetrates the soil. Trees also improve air quality by absorbing and intercepting pollutants and
providing shade and windbreaks to buildings, which lowers the heating and cooling needs and
reduces the pollutants created during energy production. These environmental services
contribute to higher property values and decreased crime rates compared to similar properties
that do not contain trees. When the quantifiable environmental benefits of trees are weighed
against the costs (e.g. purchase, planting, pruning, and removal), the benefits outweigh the
costs by a margin of about three to one.
According to the Public Ash Tree Inventory conducted by City staff, 935 ash trees are growing
on boulevards and public spaces within the City, and all of them are at risk of being killed by the
emerald ash borer (EAB). Discovered in Minnesota in 2009, EAB is spreading across the metro
area. If not already in the City, it will soon arrive. As of February 2014, the nearest known EAB
infested tree is 3 miles from the City's borders.' To replace the 935 trees that could be lost to
EAB, thousands more would need to be planted to maintain and expand the City's tree cover.
Purpose of the Plan
The purpose of the City of Columbia Heights Emerald Ash Borer Management Plan (Plan) is to
prepare the City for the EAB infestation before it is discovered, and to buffer its impact on
public and private property throughout the community. The Plan will help the City distribute
the costs associated with certain and widespread tree death over an extended time period, and
lessen the social and economic impacts on the quality of life in the City. By taking a proactive
approach toward EAB planning and preparation, the City can better position itself to deal with
the ecological and financial impacts of EAB and help prevent the City from being caught off
guard.
The Director of Public Works will lead the City's efforts to implement and follow up on the
provisions of this Plan, with assistance from the Public Works Superintendent and the Parks
Foreman.
The Emerald Ash Borer Infestation
The emerald ash borer, Agrilus planipennis, is an exotic beetle from Asia that was discovered in
the United States during the summer of 2002 near Detroit, Michigan. The adult beetles nibble
on ash foliage but cause little damage. However, the larvae (during the beetle's immature
stage) feed on the inner bark of ash trees and disrupt the tree's ability to transport water and
nutrients. EAB may take years to build populations large enough to infest an entire tree, but
1 According to the Minnesota Department of Agriculture Emerald Ash Borer Status Map.
http: / /gis.mda.state,mn.us /eab/
Emerald Ash Borer Management Plan Page 11
City of Columbia Heights
42
once an ash tree is infested, it has almost zero chance of survival. The current evidence from
Michigan and Ohio shows that it takes five to ten years to infest and kill the majority of the ash
trees in a city. Cities infested with this devastating pest have lost tens of millions of ash trees
and endured costs that have reached into the billions. It is highly likely the pest is currently
attacking trees in the City but has yet to be discovered. The complete loss of ash trees
throughout the City due to EAB would have a devastating effect on home values, quality of life,
and the environment if the City does not begin to act.
Tree Inventories and Surveys
To anticipate the effects of the imminent EAB infestation, the City and Rainbow Treecare (RTC)
conducted a Public Ash Tree Inventory and Private Parcel Ash Tree Survey.
Columbia Heights Public Ash Tree Inventory
City staff completed an inventory of the ash trees on public building sites, parks and on City
Right -of -ways. Staff collected a variety of useful information including tree type, location, size,
and condition. Tree size was measured in inches of diameter at breast height (DBH). Tree
condition was determined using a rating system of 2 -7, with descriptions assigned to each
rating. Table 1 summarizes the results of the inventory:
Table 1: Columbia
Heights Public Ash Tree Inventory, 2013
Condition
Rating
Condition
Description
Total
Trees
Total DBH
Average DBH
2
Excellent
7
97
14
3
Very Good
60
925
15.5
4
Good
343
5811
17
5
Fair
436
7480
17
6
Poor
77
1179
15
7
Critical
7
112
16
0
Unassigned
5
90
18
Columbia Heights Private Parcel Ash Survey
In September 2013, Rainbow Treecare (RTC) conducted a survey of the ash trees growing on
private property within the City. A survey is not an inventory. An inventory counts and
measures each individual tree. A survey is an appropriate alternative because it gathers a
sufficient sampling of trees to be statistically representative of the whole. The Columbia Heights
Private Parcel Ash Survey was designed to give a statistically valid estimate of the number of
trees growing on private property within the City. RTC first determined the total number of
private parcels in the City using publicly available information, 6,175 parcels, randomly selected
Emerald Ash Borer Management Plan
City of Columbia Heights
43
Page 12
105 private parcels, and surveyed them for ash trees. Thirty six of the private parcels surveyed
contained ash trees with a total of 41 ash trees counted.
The survey estimated the most likely number of ash trees growing on private property to be
2,117. With 6,175 private parcels in the City, there is approximately one ash tree for every 3
residential properties. The survey sample has a 95% chance of representing the actual total
private ash tree population.
Strategies for Public Trees
Public trees are defined as those existing wholly or partially upon City -owned property, such as
parks or on public rights -of -way including street boulevards or medians. The City's strategies for
dealing with EAB management of public trees are as follows:
• Protection of high - quality ash trees (condition 2 -4) with insecticides.
• Removal of low- quality ash trees (condition 5 -7 and unassigned).
• Replacement of removed public ash trees on a one -to -one basis.
Protection of High- Quality Public Ash Trees with Insecticides
Because of the numerous benefits that trees provide to the City, efforts will be taken to protect
high - quality public ash trees using chemical treatments. These treatments have been shown to
be highly effective when used before EAB damage is visible, and they drastically reduce the
costs associated with EAB management. Over a 10 -year period, 2.5 trees can be treated for the
cost of removing and replacing a single tree. The City will utilize the trunk - injection application
method for the insecticide, Emamectin Benzoate, on all public ash trees during the months
between leaf emergence and leaf -drop. The City adopts a balanced management approach that
will allow many of the high - quality trees to be preserved while removing low- quality trees that
will eventually pose a hazard to the public. This plan calls for the treatment of 410 ash trees on
public land that have been identified as high - quality trees.
Removals
Public ash tree removal will be prioritized based on quality. The lowest quality public trees will
be removed first followed by those that are no longer assets to the community (unhealthy or
miss - sited). During the development review process, staff will recommend that ash trees be
prioritized for removal over other species when tree impacts cannot be avoided. The current
City contractor will be utilized for all public ash tree removals. This plan calls for the removal of
525 low quality public ash trees.
When EAB is discovered in Columbia Heights, removals will occur under the requirements and
guidance of the Minnesota Department of Agriculture (MDA).
Emerald Ash Borer Management Plan
City of Columbia Heights
44
Page 13
Canopy Replacement and Care
As the budget permits, removed public ash trees will be replaced with appropriate plantings
selected to enhance the planting site and add to the diversity and general health of the urban
forest. The City will attempt to maintain current canopy cover as determined by repeated "fly-
over" analyses. New trees will be planted in accordance with the City's Tree Planting
Specifications and with City ordinances related to tree diversity. No plantings will be made that
cannot be adequately maintained.
Strategies for Private Trees
Private trees are defined as those that exist wholly or partially upon privately owned land and
exist outside of City easements and right -of -ways, such as in yards. The City will utilize the
following strategies when dealing with private ash trees that are infested with EAB:
Responding to EAB Infestations on Private Property
EAB infestations, known or suspected, on private property will be handled by City staff in
accordance with existing City ordinances (See Section 4.201 of the City Code). This section of
the Code gives the City the authority to enter upon private property to inspect private trees for
tree pests and requires the property owner to remove the infested material. All infested
material must be disposed of in accordance with the Minnesota Department of Agriculture EAB
Quarantine information. Early detection and control of trees infested with EAB are important
strategies for protecting surrounding ash trees. Removal of dying and dead ash trees on private
property will become an increasingly important strategy as dead trees quickly become brittle
and pose risks to people, property, and overhead utility lines due to falling limbs.
Removal of Private Ash Trees
Ultimately, the removal of dead and infested ash trees is the responsibility of the property
owner (see 4.201 of the City Code). However, City resources will continue to be used to
subsidize 25% of the removal cost of private trees based on the current City tree removal
contract pricing. Private ash trees outnumber public ash trees, which makes successful EAB
management throughout the City also depend on citizen response. Successful EAB
management is enhanced when the City takes an active role in supporting private tree owners
in the management process.
Emerald Ash Borer Management Plan
City of Columbia Heights
45
Page 14
Public Education and Communication
The Mayor, City Council, Parks and Natural Resources Commission, and the community at large
will receive periodic updates on the status of EAB in our community through normal channels.
All media relations will follow normal City protocol.
Public Works staff will continue to coordinate with the Minnesota Department of Agriculture
and other entities concerned with EAB to ensure that the City is following the best practices for
detecting and managing EAB. As timing and budget allow, staff will attend conferences,
workshops, and seminars related to EAB. Staff will also maintain good communication with
adjacent municipalities to ensure mutual awareness of EAB management strategies and to
develop mutual aid and equipment sharing as appropriate.
The City will endeavor to educate its citizens on EAB impacts and management through the
following tools on the City's website:
• An EAB informational page updated and maintained by City staff that addresses the EAB
questions and concerns.
• Advertisements of the annual tree sale where the City will offer non -EAB susceptible,
trees at wholesale prices.
• A contact list containing pertinent resources for EAB information and management.
In addition to making information available on the website, City staff will also educate citizens
through the following methods:
• Attending community group meetings upon request.
• Disseminating information to targeted citizens surrounding known infestations.
• Appearing on local television programs.
• Collaborating with the University of Minnesota's Tree Care Advisors program and its
educational workshops. The Tree Care Advisors are a network of community -based
volunteers under the direction of the University's Department of Forest Resources, who
have been trained to give free or low -cost EAB educational workshops to the public.
City Budget and Anticipated Implementation Costs and Benefits
About the Cost, Benefit, and Budget Analysis
Appendices C, D and E present the key findings of the cost and benefit analysis that compares
two primary scenarios over a 20 -year study period. The first scenario, the Base Case, assumes
all low- quality public trees will be preemptively removed during Years 1 -5 and each tree will be
replaced the same year it is removed. No high - quality trees will be treated and are assumed to
succumb to EAB in accordance with the well - established "EAB death curve" and be replaced the
same year they are removed.. The scenario also accounts for the anticipated costs to provide a
Emerald Ash Borer Management Plan
City of Columbia Heights
46
Page 15
25% public subsidy of the tree and stump removal costs to private property owners who
remove ash trees on their property.
The second primary scenario, the Ash Tree Preservation Plan (ATP Plan), varies from the Base
Case in only one important respect —all high - quality trees will be treated (1/3 of the trees every
year). It assumes that 3% of the treated trees will succumb to EAB during the first 10 years and
an additional 3% during Years 11 -20. As with the Base Case, all dead trees will be replaced the
same year they are removed.
The comparison of the two main scenarios account for tree size over time, costs, and tree
benefits based on the National Tree Benefit Calculator. It also includes a third scenario that
shows theoretical tree size and benefits as if there was no EAB infestation, and a treatment /no
treatment scenario for an individual tree. Appendices C and D include tables and charts of the
costs and benefit comparisons. Finally, Appendix E includes the 20 -year budget figures for the
ATP Plan.
The following lists the main components of the analysis:
• Physical characteristics of the 3 tree groups: Since costs and tree benefits vary by tree
size, the two scenarios take into account the different average tree sizes (DBH and
cross - sectional area) and growth rates for each of the 3 groups of trees — high - quality
trees (condition 2 -4), low- quality trees (condition 5 -7), and replacement trees.z
• COStS:3
o Tree deaths and removals:
• Mortality rates :4, 5
• EAB death curve
• Treated trees
• Replacement tree S6
Tree and trunk removal based on tree size at time of death?
2 Growth rates for trees from: "Predicting Dimensional Relationships for Twin Cities Shade Trees," Lee E. Frelich,
Department of Forest Resources, University of Minnesota, June 1992.
http: / /www.forestry. u mn.edu /prod /groups /cfans / @pub / @cfa ns /@ forestry/ documents /asset /cfans_asset_24976
9.pdf.
3 Cost estimates assume city crews perform the work at median wages and that the city pays wholesale prices for
chemical treatments. If the city contracts the work out, costs must be escalated to account for corporate profit and
possibly higher operating and chemical costs.
4 Source of the EAB "death curve:" "EAB- Induced Ash Mortality in the Upper Huron River Watershed, SE Michigan,"
OARDC, Ohio State University. http://www.oardc.ohio-
state.edu /hermslab/ images/ Herms _EAB_Management_12_Feb_2013.pdf
5 Source for mortality rates for treated and untreated trees: McCullough, Deborah G.; Mercader, Rodrigo J.;
"Evaluation of potential strategies to SLow Ash Mortality (SLAM) caused by emerald ash borer (Agrilus
Planipennis): SLAM in an urban forest," International Journal of Pest Management, Vol. 58, No. 1, January —March
2012,9-23.
6 New trees have a higher mortality rate than mature trees. Plan assumes 5% of new trees will die in first year and
2% of the remaining trees over the next 5 years consistent with field studies. This will equal a 6.9% loss overall.
Source: Purdue University EAB Cost Calculator. http: // extension .entm.purdue.edu /treecomputer/
Averages for tree and stump removal costs are from the City of Columbia Heights.
Emerald Ash Borer Management Plan
City of Columbia Heights
47
Page 16
• Replacement trees:
■ Cost of tree and planting$
■ Additional costs related to the higher maintenance costs and mortality
rates of new trees versus mature trees9
• ATP Plan treatments for surviving trees: Labor, materials, and overhead based on
tree sizelo
• Cost escalators during the peak of the infestation"
• Return on investment analysis that accounts both for inflation and the time -
value of money12
• Benefit analysis :l3
o Overall economic value
o Property value increase
o Blended benefit factor that accounts for different economic benefit rates by land
use 14
o Stormwater interception
• Conservation of electricity and natural gas
• Carbon sequestration and avoidance
• Calculation of how surviving trees offset the energy consumption and carbon
emissions of average Minnesota households 15
S Source of estimates for purchase and planting of replacement trees: Rainbow TreeCare. New trees require more
per -tree maintenance costs for pruning, watering, etc. The annual additional maintenance costs are based on:
"Value, Benefits, and Costs of Urban Trees," Brian Kane, Assistant Professor, University of Massachusetts, Amherst,
Jeff Kirwan, Extension Forestry Specialist, Virginia Tech. http: / /pubs.ext.vt.edu /420/420- 181/420 -181 pdf.pdf.
9 New trees require more per -tree maintenance costs for pruning, watering, etc. The annual additional
maintenance costs are based on: "Value, Benefits, and Costs of Urban Trees," Brian Kane, Assistant Professor,
University of Massachusetts, Amherst, Jeff Kirwan, Extension Forestry Specialist, Virginia Tech.
http: / /pubs.ext.vt.edu /420/420- 181/420 -181 pdf.pdf.During the peak of the infestation, demand for all tree -
related services (pruning, removals, replanting, treating, maintenance, debris management, etc.) will explode. For
example, the pruning contract for the City of Fort Wayne Indiana increased 53% between the beginning and the
peak of the infestation (personal communication with the City Arborist). This plan assumes the EAB death curve is
an appropriate surrogate for the expected increases.
10 Assumed labor cost rate: Minnesota median hourly wage for pesticide handlers, sprayers, and applicators
(source: http: / /www.bls.gov /oes /current /oes373012.htm #st) plus 25% in benefits.
11 During the peak of the infestation, demand for all tree - related services (pruning, removals, replanting, treating,
maintenance, debris management, etc.) will explode. For example, the pruning contract for the City of Fort Wayne
Indiana increased 53% between the beginning and the peak of the infestation (personal communication with the
City Arborist). This plan assumes the EAB death curve is an appropriate surrogate for the expected increases.
12 Assumes 2% annual inflation and a 5% discount rate over the 20 -year budget period.
13 Source: National Tree Benefit Calculator:
http : //www.treebenefits.com /caIcu Iator /treeinfor.cfm? zip= 55118& city= SAINT %20PAUL &state= MN &climatezone=
Midwest
14 The National Tree Benefit calculations are based on ash trees on single - family residential lots. In order to
account for the reduced economic benefits attributable to ash trees on multi - family and non - residential lots, the
benefits are reduced on a pro -rata basis per the share that each land use category represents overall.
is Sources for the calculations for energy and carbon offsets for the average Minnesota household are extensive
and are available upon request.
Emerald Ash Borer Management Plan
City of Columbia Heights
M
Page 17
Findings of the Cost and Benefit Analysis
• Overall costs:
o By Year 10, every dollar invested in the ATP Plan preserves over 4 times as much
DBH compared to having to pay for the Base Case: 7,000 additional inches of trunk
diameter.
o Assuming 2% annual inflation and 5% discount factor, the ATP Plan approach
provides a return (i.e. additional dollars on top of the original investment) of $0.22 in
Year 3 for every dollar invested, and a return as high as $3.37 in Year 7 for every
dollar invested. Returns remain highly positive in Year 15 and Year 20.
• If private tree owners preserve 5% of the private trees and the City provides a 25%
subsidy of the removal costs for other private trees, the program will cost the City
$216,000 over Years 1 -11. This equals 30% of the total costs for the ATP Plan with
the subsidy program.
• For the individual tree comparison, treatment preserves all of the tree's benefits for
less than half of the costs of the no- treatment approach using less than 13 ounces of
pesticide over each 10 -year period.
• Tree value:
o By Year 10, every dollar invested in the ATP Plan preserves over twice as much tree
value compared to having to pay for the Base Case: $337,000 more in overall tree
value.
• By Year 10, every dollar invested in the ATP Plan preserves 33% more of the
property value benefit from trees compared to the Base Case: $71,000 more.
• By Year 10, every dollar invested in the ATP Plan preserves almost twice as much of
the stormwater interception benefit compared to the Base Case: 4.4 million
additional gallons.
o By Year 10, every dollar invested in the ATP Plan preserves 1.5 times as much of the
electricity conservation benefit compared to the Base Case: 470 megawatt hours
more. Preserved trees offset the electricity consumption of 10 Minnesota
households every year.
o By Year 10, every dollar invested in the ATP Plan preserves 1.5 times as much of the
natural gas conservation benefit compared to the Base Case: 65,600 more therms.
Preserved trees offset the natural gas consumption of 21 Minnesota households
every year.
o By Year 10, every dollar invested in the ATP Plan preserves twice as much of the CO2
emission reduction benefit compared to the Base Case: 920 more tons. Preserved
trees offset the CO2 emissions of 51 Minnesota households every year.
Emerald Ash Borer Management Plan
City of Columbia Heights
Mel
Page 18
Budget
The City budget for 2014 includes $12,500 for EAB management and $65,000 for removal and
replacement costs for ash and other public and private trees. The City goal is to remove and
replace 60 low- quality ash trees in 2014 and 110 -115 additional trees each year until this group
of trees is completely replaced (refer to Table 3).
The ATP Plan implements the City budget amounts and tree removal and replacement
expectations for 2014 and subsequent years. After reserving about $20,000 per year for Years 1
to 11 to subsidize the removal of private ash trees, there will be excess funds in 2014 that could
be used to treat an additional 162 trees or remove and replace an additional 17 trees. Some of
the money could also fund other EAB - related activities such as detection and trap trees, or a
program to subsidize the treatment of private trees that contribute to the public realm.
Appendix E provides budget detail for Years 1 -20.
Table 2: Budget Assumptions and Calculations16
Current
Budget
ATP Plan
2014 7F2015
EAB management:
2014 budget need for treatments for EAB $12,500 1 $8,887 $9,232
Budget for removals and replacements (private and public ash and other trees):
Dollars available in 2014
$65,000
Low - quality trees to be removed in 2014
60
60
Low - quality trees to be removed in subsequent years (Year 2 -5)
100 to 115
116
Removal costs for ash trees and stumps
$19,241
$38,482
Replacement costs for ash trees
$18,960
$37,581
Public subsidy rate for private tree removals
25%
Expected average annual public subsidy over Years 1 -11
$19,848
$19,848
Total removal and replacement costs incl. public subsidy
$58,047
$95,909
Remaining budget (EAB and removals) for removals and replacements of trees
other than ash (includes excess funds from EAB budget)
$10,566
Number of additional trees that can be removed and replaced with remaining
budget
17
Number of additional trees that can be treated with remaining budget
162
Appendices:
Appendix A: Web Resources
Appendix B: Columbia Heights Private Parcel Ash Survey
Appendix C: Cost and Benefit Findings
Appendix D: Comparative Charts of Costs and Benefits
Appendix E: Budget Summary for Years 1 -20
16 Cost estimates assume city crews perform the work at median wages and that the city pays wholesale prices for
chemical treatments. If the city contracts the work out, costs must be escalated to account for corporate profit and
possibly higher operating and chemical costs.
Emerald Ash Borer Management Plan
City of Columbia Heights
50
Page 19
Appendix A: Web Resources
1. Emerald ash borer
http: / /www.emeraldashborer.info
2. Minnesota Department of Natural Resources on Emerald Ash Borer
http: / /www.dnr. state. mn. us / invasives /terrestrialanimals /eab /index.html
3. United States Forest Service on Emerald Ash Borer
http: / /www.nrs.fs.fed.us /disturbance /invasive species /eab/
4. Stop the Beetle presented by the USDA
http: / /stopthebeetle.info/
5. Minnesota Department of Agriculture on Emerald Ash Borer
http: / /www.mda.state.mn.us /eab
6. Emerald Ash Borer: Invasion of the Urban Forest and the Threat to North America's Ash
Resource by Poland and McCullough
http: / /originwww.nrs.fs.fed.us /pubs /irnl /2006 /nc 2006 Poland 003.pdf
7. HungryPests.com by the United States Department of Agriculture on Emerald Ash Borer
http: / /www.hungrypests.com/ the - threat /emerald- ash - borer.php
8. Michigan Department of Agriculture and Rural Development on Emerald Ash Borer
http: / /www.michigan.gov /mdard /0,4610,7- 125 -2390 18298--- ,00.html
9. University of Minnesota Extension on Emerald Ash Borer
http: / /www.extension.umn.edu /garden/ insects /find /emerald- ash - borer /about/
10. Michigan State University Extension on EAB
http: / /msue.anr.msu.edu /resources /emerald ash boer website
11. Ohio Department of Agriculture on Emerald Ash Borer
http: / /www.agri.ohio.gov /eab/
12. Take Action for Trees
http : / /www.takeactionfortrees.com
13. The Tree Geek on Emerald Ash Borer
http: / /www.thetreegeek.com /emerald- ash - borer/
14. Rainbow Treecare on Emerald Ash Borer
http: / /www.rainbowtreecare.com/ common - problems /emerald- ash - borer/
15. Stop the Emerald Ash Borer on Facebook
https: / /www.facebook.com /stopthebeetle
Videos
16. Time.com feature "Meet the Beetles" (3:41 run time)
http: // content. time.com / time / video /plaVer/0,32068,1014292160001 2079432,OO.html
17. Emerald Ash Borer Research at Michigan State University (8:09 run time)
http: / /www.youtube.com /watch ?v= QGoyrBJSnek
18. Invaders: Emerald Ash Borer by the Minnesota Department of Agriculture (6:19 run time)
http: / /www.youtube.com /watch ?v= cbt70Efxp5s
19. The Lifecycle of the Emerald Ash Borer by the Minnesota Department of Agriculture (00:30
run time)
Emerald Ash Borer Management Plan
City of Columbia Heights
51
http: / /www.youtube.com /watch ?v= 9G- OeG632O1
20. University of Illinois Extension Video on Emerald Ash Borer Identification (12:49 run time)
http: / /www.youtube.com /watch ?v =cUod bwOHCU
Emerald Ash Borer Management Plan
City of Columbia Heights
52
Appendix B
RcinbowTreecare
October 2, 2013
Private Parcel Ash Tree Survey
For the City of Columbia Heights
Summary
In September 2013, Rainbow Treecare (RTC) conducted a survey of the ash trees growing on
private property within the City of Columbia Heights (City). The survey estimated the most likely
number of ash trees growing on private property to be 2,117. With 6,175 private parcels in the
City, there is one ash tree for every three residential properties. The survey sample has a 95%
chance of representing the total private ash tree population.
Statistical methodology and validity
Using standard statistical methods to design the appropriate degree of accuracy for this survey,
RTC established a confidence interval of ± 10 %. The survey was designed to have a confidence
level of 95% (95% confident that the actual number is within ±10 %). That range would allow for
the total number of private ash trees to be between 2,096 and 2,138.
The standard error (0.047) measures the survey's variation and gives the statistical likelihood
that the estimate is near the true value. A smaller standard error means the estimate is less
variable and therefore more likely to be accurate.
RTC first determined 6175 to be the total number of private parcels in the City using publicly
available information. 105 private parcels were chosen randomly and surveyed for ash trees.
36 of the surveyed private parcels contained ash trees with a total of 41 ash trees counted. The
following table lists the survey characteristics.
Private Ash Tree Survey Characteristics
Confidence Level
95%
Confidence Interval
± 10%
Standard Error
0.047
Population (total number of parcels)
6,175
Sample Size (number of parcels)
105
Ratio of Population to Sample Parcels
58.81
Sample Mean
.343
Sample Standard Deviation
.477
Sample Variance
.227
Sample Sum
36
Emerald Ash Borer Management Plan
City of Columbia Heights
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CITY COUNCIL LETTER
Meeting of. March 24, 2014
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
NO: I PUBLIC WORKS
ITEM: APPROVE CHANGE ORDER NO. I FOR BY: K. Hansen BY:
2013 CONCRETE STREET REHABILITATION, DATE: 3/12/2014 DATE:
PROJECT NO. 1302
Background:
Many of the joints between the concrete panels were deteriorated. The anticipated repairs at the
joints were a combination of partial depth milling with concrete patching and full depth removal
and replacement. Once concrete removal started, it became evident that many of the joints were
deteriorated to the point that full depth removal and replacement was needed.
Due to field conditions, staff changed the repair from partial depth milling /concrete patching to
full depth removal/ replacement.
The other change order items included sawcut and removal of bituminous street /driveway,
installing new concrete covers and castings at two catch basin locations and revising the size of
manhole and catch basin castings to match field conditions.
Analysis /Conclusions:
Staff recommends approval of Change Order 1.
Recommended Motion: Move to authorize Contract Change Order No. 1 for City Project No.
1302 to Interstate Improvement, Inc. of Faribault, Minnesota in the amount of $68,883.06 for a
new contract amount of $770,242.56.
Attachment: Change Order No. 1
COUNCIL ACTION:
59
CHANGE ORDER 1
Proicet: 2013 Concrete Street Rehabilitation
Citv Prnieet.- 1302
Owner: City of Columbia Heights
Date of Issuance: March 19, 2014
637 38 "' Avenue N.E.
Columbia Heights, MN 55421
Contractor: Interstate Improvement, Inc.
Engineer: City Engineer
16871 Canby Avenue P.O. Box 8
Faribault, MN 55021
You are directed to make the following changes in the Contract Documents:
Description: Change in original contract price to compensate for additional work added to the
contract by the City.
No. Item Description Unit Quantity Unit Price Total Price
Base Bid
1 Full depth repair (Type CD -LV or CA -LV) S.F. 840 $60.00 $50,400.00
2 Pavement replacement (Type CX) S.F. 670 $16.00 $10,720.00
Extra Items
3 Sawcut and remove bituminous street /driveway L.S. 1 $1,641.50 $ 1,641.50
4 Install catch basin concrete cover Ea. 2 $695.18 $ 1,390.36
5 24" MH castings and Low profile CB castings L.S. 1 $4,731.20 $ 4,731.20
$68,883.06
Purpose of Change Order: The contract has been modified to include additional quantities for installation
of full depth concrete repairs, removal of bituminous street /driveway, catch basin repairs, and substitute
castings.
CHANGE IN CONTRACT PRICE
CHANGE IN CONTRACT TIME
Original Contract Price:
Original Contract Time:
$701,359.50
Previous Change Orders No. _ to No. _
Net Change from Previous Change Order:
None
Contract Price Prior to this Change Order:
Contract Time Prior to this Change Order:
$701,359.50
Net Increase (Decrease) of this Change Order:
Net Increase (Decrease) of Change Order:
$ 68,883.06
Contract Price with all Approved Change Orders:
Contract Time with Approved Change Orders:
$770,242.56
Recommended
Approved
By:
By:
City Engineer
Interstate Improvement.
City Manager Walt Fehst Mayor Gary Peterson Date of Council Action
•1
CITY COUNCIL LETTER
AGENDA SECTION: CONSENT
NO:
ITEM: FINAL PAYMENT FOR COMMERCIAL
WATER METER PROGRAM, PROJECT 1309
ot: March 24, 2014
ORIGINATING DEPARTMENT: CITY
PUBLIC WORKS / FINANCE I MANAGER
BY: K. Hansen BY:
DATE: March 19, 2014 DATE:
Background:
The City of Columbia Heights has now updated all of the water meters throughout the City. The first
program for all residential meters was completed in 2000, with the change out of over 5,500 meters.
In 2011 all of the batteries for that system were successfully replaced. In 2013, the Council
authorized the replacement of all of the remaining water meters in town for the non - residential or
commercial accounts. That project is now complete.
Issues:
A total of 350 water meters have been replaced by Ferguson Waterworks installing Neptune water
meters and radios. The final contract amount of $193,488.79 was $20,748.26 under the original
contract award. The final payment to Ferguson is $17,714.00.
Recommended Motion: Move to accept the work for Commercial Water Meter Replacement
Program, City Project No. 1309, and authorize final payment of $17,714.00 to Ferguson Waterworks,
Inc. of Blaine MN.
COUNCIL ACTION:
M-
CITY COUNCIL LETTER
Meeting of March 24, 2014
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
NO: I PUBLIC WORKS
ITEM: FINAL COMPENSATING CHANGE BY: K. Hansen BY:
ORDER AND FINAL PAYMENT FOR DATE: 3/11/2013 DATE:
MISCELLANEOUS CONCRETE PROJECT NO. 1300
Background:
The contractor has completed the 2013 Miscellaneous Concrete Repairs and Installations. This annual
program consisted of curb and gutter, driveway, and sidewalk improvements /repairs throughout the city.
The change order consists of work approved by the City Council, as well as typical work added during
Phase 2 of the contract. A spreadsheet with the fund distribution is attached.
Analysis /Conclusions:
The Miscellaneous Concrete Program is set up on an annual basis with a preliminary estimate of
quantities for the entire year. The quantities of work will vary from year to year based upon actual work
performed in the two phases (late spring and fall).
Staff recommends approval of the compensating change order and final payment to Ron Kassa
Construction, Inc. and acceptance of the work. A copy of the change order and the Engineer's Report of
Final Acceptance is attached.
Recommended Motion: Move to approve the final compensating change order and accept the work for
2013 Miscellaneous Concrete Repairs and Installations, City Project No. 1300, and authorize final
payment of $2,048.94 to Ron Kassa Construction, Inc. of Elko, Minnesota.
Attachment: Change Order
Engineer's Report of Final Acceptance
Fund Distribution Spreadsheet
COUNCIL ACTION:
62
CITY OF COLUMBIA HEIGHTS
ANOKA COUNTY, MINNESOTA
ENGINEER'S REPORT OF FINAL ACCEPTANCE
2013 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS
CITY PROJECT NUMBER 1300
March 19, 2014
TO THE CITY COUNCIL
COLUMBIA HEIGHTS, MINNESOTA
HONORABLE MAYOR AND CITY COUNCIL MEMBERS:
This is to advise you that I have reviewed the work under contract to Ron Kassa Construction,
Inc. The work consisted of curb and gutter, driveway, and sidewalk improvements /repairs
throughout the City. In addition, a concrete plaza was constructed in Huset Park. The contractor
has substantially completed the project in accordance with the contract.
It is recommended; herewith, that final payment be made for said improvements to the contractor
in the amount as follows:
ORIGINAL CONTRACT PRICE $10,294.70
CHANGE ORDERS $25,749.50
FINAL CONTRACT AMOUNT $36,044.20
FINAL WORK APPROVED $36,038.80
ALL PRIOR PAYMENTS ($33,989.86)
BALANCE DUE $ 2,048.94
Sincerely,
CITY OF COLUMBIA HEIGHTS
Kevin R. Hansen
City Engineer
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CITY COUNCIL LETTER
Meeting of: March 24, 2014
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
NO: I PUBLIC WORKS
ITEM: 2014 AGREEMENT FOR BY: K. Hansen BY:
RESIDENTIAL RECYCLING PROGRAM WITH DATE: 3/19/2014 DATE:
ANOKA COUNTY (ANNUAL SCORE GRANT)
Background:
The City of Columbia Heights has annually received funding from Anoka County in support of our recycling program.
The attached Agreement for Residential Recycling Program (Appendix A), or "SCORE Agreement ", with Anoka
County covers the 2014 calendar year. The SCORE Agreement with Anoka County authorizes the City to apply for
funding supporting the Residential Recycling Program and the City's Recycling Drop -off Center that allows us to
receive reimbursements up to $50,005 of eligible expenses. Again this year, the SCORE Agreement has enhancement
funds available for items such as drop -off center improvements, parks recycling, community event recycling, as well
as to enhance current recycling programs (see attachment B of the SCORE Agreement), providing an additional
$35,001 in reimbursement funds.
Analysis /Conclusions:
In 2013 the City received the full amount of the $56,565 allotment per the previous agreement, plus an additional
$12,000 of remaining year -end funds distributed by Anoka County. The 2013 SCORE tonnage report from the County
(Appendix B) showed the City achieved 96% of the recycling goal, although it should be noted Columbia Heights
residents have increased recycling over 30% since 2009. The SCORE goal for 2014 is 1,818 tons which is a 1.5%
increase from 2013. The agreement amount will not be affected as long as an acceptable plan is developed to increase
recycling the following year. Public Works proposes the following additional activities, beyond the base agreement:
1. Mail an additional recycling promotion flyer citywide.
2. Continue outreach to apartment managers, including providing flyers in various languages and recycling
baskets for apartment units.
3. Subsidize curbside electronics collection whereas residents would only pay per item disposal fees, thus
avoiding trip charges and other overhead expenses. The cost and feasibility of conducting this will depend on
contract extension negotiations with the refuse contractor. If the above electronics option is not feasible we
will add electronics collection to the October fluorescent bulb event. The grant would cover the vendor and
city overhead charges and residents would only pay per item disposal costs.
4. Explore different organics collection programs and best practices that would work for future implementation
of citywide organics collection. Also review household "starter" kits and promotions.
5. The City currently has a refuse and recycling survey for residents to complete and provide information
regarding current and future ideas for waste reduction and recycling.
Recommended Motion: Move to authorize the Mayor and City Manager to execute the annual SCORE Agreement
for Residential Recycling Program with Anoka County to provide cooperation between the City and the County in the
implementation of the Residential Recycling Program and with funding available up to $85,006 as reimbursement for
eligible expenses.
Attachments: Anoka County 2014 SCORE Letter and Agreement
2013 Municipal Recycling Report
COUNCIL ACTION:
M,
s
Date: January 3, 2014
APPENDIX A
COUNTY OF AI' OKA
Integrated Waste Management Department
Government Center
2100 3rd Avenue, STE 340 • Anoka, Minnesota 55303 -5032
763 - 323 -5730 c Fax 763 - 323 -5731
lanai • recycleacoAnoka mn.us
wwwAnokaCounty udrecycle
Memo To: Municipal Recycling Coordinators
From: Sue oll, Solid Waste Specialist
Regarding: Municipal Contracts for 2014 Funding and Goals
The 2014 Residential Recycling Agreements include a faxed base of $10,000 for each municipality and
$5.00 per household. In addition, targeted program funds are available for specific program areas and
funds may be used for problem materials and yard waste/organics. The household count is based on the
latest population and household estimate available from the Metropolitan Council. This funding
allocation is not dependent upon the receipt of the second SCORE allocation but will use reserve funds if
the second grant payment is not received in the spring of 2014.
The 2014 funding includes enhancement funds for the following program areas:
Full service drop-off recycling centers — $30,000
Monthly drop -off recycling centers — $10,000 to $15,000 depending on the number of households*
Park and Event Recycling — $2,000 to $6,000 depending on the number of households **
Curbside and Multi-Unit Recycling — $2,000 to $6,000 depending on the number ofhouseholds **
Enhancement Grant $1 /Household
*Up to 4,999 HH $10,000 and 5,000 HH and up $15,000
* *Up to 2,000 HH $2,000, 2001 — 4,999 HH, $4,000 and 5,000 HH and up, $6,000
In addition, this year your contract includes a change order of up to 10% of your total allocation.
The proposed 2014 municipal recycling goal is 190 pounds per person for single family households (up to
4 units) and 175 pounds per person for multi-unit households (5 units or more). This goal reflects the
estimated tonnage needed to assist the county in achieving its recycling goal as established by the State of
Minnesota. The goals have been set to reflect the differences between single family, and multi -unit
housing.
Three copies of the contract have been enclosed for signature by your municipality. Please have all three
signed and fill in the 2014 Municipal Funding Request — Attachment B. Each contract must have a
completed Attachment B. Mail all three signed copies back to our department and we will obtain
remaining signatures.
Thank you for your cooperation and efforts to reduce waste and increase the amount of material recycled in
our county. Please do not hesitate to contact me if you have any questions regarding this information.
Affirmative action / Equeipportunity Employer
Printed on 50% recycled paper o Ich 30% is post - consumer
Anoka County Contract # 2013 -0340
AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM
THIS AGREEMENT made and entered into on the 1st day of January, 2014,
notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA,
State of Minnesota, hereinafter referred to as the "COUNTY ", and the CITY OF COLUMBIA
HEIGHTS, hereinafter referred to as the "MUNICIPALITY".
WITNESSETH:
WHEREAS, Anoka County will receive $818,365 in funding from the State of Minnesota
pursuant to Minn. Stat. § 115A.557 (hereinafter "SCORE funds ") and $270,984 in funding
pursuant to Minn. Stat. § 473.8441 (hereinafter "LRDG funds ") during 2014 and
WHEREAS, Anoka County also has additional budgeted program funding available to
supplement SCORE and LRDG funds for solid waste recycling programs; and
WHEREAS, the County wishes to assist the Municipality in meeting recycling goals
established by the Anoka County Board of Commissioners by providing said SCORE and LRDG
funds to cities and townships in the County for solid waste recycling programs.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained
in this Agreement, the parties mutually agree to the following terms and conditions:
1. PURPOSE. The purpose of this Agreement is to provide for cooperation between the
County and the Municipality to implement solid waste recycling programs in the
Municipality.
2. TERM. The term of this Agreement is from January 1, 2014 through December 31,
2014, unless earlier terminated as provided herein.
3. DEFINITIONS.
a. "Problem material" shall have the meaning set forth in Minn. Stat. § 115A.03,
subdivision 24a.
b. "Multi -unit households" means households within apartment complexes,
condominiums, townhomes, mobile homes and senior housing complexes.
c. . "Opportunity to recycle" means providing recycling and curbside pickup or collection
centers for recyclable materials as required by Minn. Stat. § 115A.552.
d. "Recycling" means the process of collecting and preparing recyclable materials and
reusing the materials in their original form or using them in manufacturing processes
that do not cause the destruction of recyclable materials in a manner that precludes
further use.
e. "Recyclable materials" means materials that are separated from mixed municipal
solid waste for the purpose of recycling, including paper, glass, plastics, metals,
fluorescent lamps, major appliances and vehicle batteries.
f. Refuse derived fuel or other material that is destroyed by incineration is not a
recyclable material.
g. "Yard waste" shall have the meaning set forth in Minn. Stat. § 115A.03, subdivision
38.
Me
4. PROGRAM. The Municipality shall develop and implement a residential solid waste
recycling program adequate to meet the Municipality's annual recycling goal of 1,818
tons of recyclable materials as established by the County. The Municipality shall ensure
that the recyclable materials collected are delivered to processors or end markets for
recycling.
a. The Municipal recycling program shall include the following components:
L Each household (including multi -unit households) in the Municipality shall have
the opportunity to recycle at least four broad types of materials, such as paper,
glass, plastic, metal and textiles.
ii. The recycling program shall be operated in compliance with all applicable
federal, state, and local laws, ordinances, rules and regulations.
iii. The Municipality shall implement a public information program that contains at
least the following components:
(1) One promotion is to be mailed to each household focused exclusively on
the Municipality's recycling program;
(2) One promotion advertising recycling opportunities available for residents is
to be included in the Municipality's newsletter or local newspaper; and
(3) Two community outreach activities at municipal events to inform residents
about recycling opportunities.
The public information components listed above shall focus on all recyclable
materials and the various opportunities to recycle within the Municipality.
iv. The Municipality, on an ongoing basis, shall identify new residents and provide
detailed information on the recycling opportunities available to these new
residents.
v. The Municipality shall regularly attend the monthly Solid Waste Abatement
Advisory Team meetings.
b. The Municipality is encouraged to expand its recycling program to include one or
more of the following components in order to receive additional funding.
L Organize either 1) spring and fall clean -up /recycling drop -off events, or 2)
monthly (at least 8 during the course of the year) recycling drop offs which can
be held in conjunction with a neighboring municipality on a cooperative basis for
the citizens of both Municipalities.
ii. Provide a community event recycling program, which at a minimum would consist
of providing recycling opportunities at all Municipal sponsored events and
festivals. The feasibility of adding organics collection at the event may also be
explored and added to the event as an enhancement to the waste abatement
program.
iii. Provide the opportunity for citizens to engage in recycling activities at municipal
parks.
iv. Organize and manage a Full Service Recycling Drop -off Center.
V. Develop enhanced recycling promotion and assistance for multi - units.
c. If the Municipality's recycling program did not achieve the Municipality's recycling
goals as established by the County for the prior calendar year, the Municipality shall
work with the County to prepare a plan to achieve the recycling goals set forth in this
Agreement.
.:
5. REPORTING. The Municipality shall submit the following reports semiannually to the
County no later than July 20, 2014 and January 20, 2015:
a. An accounting of the amount of waste which has been recycled as a result of the
Municipality's activities and the efforts of other community programs, redemption
centers and drop -off centers. For recycling programs, the Municipality shall certify
the number of tons of each recyclable material which has been collected and the
number of tons of each recyclable material which has been marketed. For recycling
programs run by other persons or entities, the Municipality shall also provide
documentation on forms provided by the County showing the tons of materials that
were recycled by the Municipality's residents through these other programs. The
Municipality shall keep detailed records documenting the disposition of all recyclable
materials collected pursuant to this agreement. The Municipality shall also report the
number of cubic yards or tons of yard waste collected for composting or land
spreading, together with a description of the methodology used for calculations. Any
other material removed from the waste stream by the Municipality, i.e. tires and used
oil, shall also be reported separately.
b. Information regarding any revenue received from sources other than the County for
the Municipality's recycling programs.
c. Copies of all promotional materials that have been prepared by the Municipality
during the term of this Agreement to promote its recycling programs.
The Municipality agrees to furnish the County with additional reports in form and at
frequencies requested by the County for financial evaluation, program management
purposes, and reporting to the State of Minnesota.
6. BILLING AND PAYMENT PROCEDURE. The Municipality shall. submit itemized
invoices semiannually to the County for abatement activities no later than July 20, 2014
and January 20, 2015. Costs not billed by January 20, 2015 will not be eligible for
funding. The invoices shall be paid in accordance with standard County procedures,
subject to the approval of the Anoka County Board of Commissioners.
7. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for
eligible expenses, less revenues or other reimbursement received, for eligible activities
up to the project maximum as computed below, which shall not exceed $85,006. The
project maximum for eligible expenses shall be computed as follows:
a. A base amount of $10,000.00 for recycling activities only; and
b. $5.00 per household for recycling activities only; and
C. As provided according to the schedule in Attachment A for each of the following
services: Full Service Recycling Drop -off Center, Spring /Fall or Monthly Drop -off
events; Municipal Park Recycling; Community Event Recycling; and Multi -unit
Recycling; and
d. After considering the 2014 Municipal Funding Request (Attachment B)
designating the additional Grant Projects that the City will undertake in the
upcoming year; and
e. Including an additional change order contingency of up to 10% of the total of the
first four items in this list.
.•
Notwithstanding any provision to the contrary, the County reserves the right to reduce
the funding provided hereunder in the event the City does not undertake and complete
the additional Grant Projects referenced in Attachment B.
8. RECORDS. The Municipality shall maintain financial and other records and accounts in
accordance with requirements of the County and the State of Minnesota. The
Municipality shall maintain strict accountability of all funds and maintain records of all
receipts and disbursements. Such records and accounts shall be maintained in a form
which will permit the tracing of funds and program income to final expenditure. The
Municipality shall maintain records sufficient to reflect that all funds received under this
Agreement were expended in accordance with Minn. Stat. § 115A.557, subd. 2, for
residential solid waste recycling purposes. The Municipality shall also maintain records
of the quantities of materials recycled. All records and accounts shall be retained as
provided by law, but in no event for a period of less than five years from the last receipt
of payment from the County pursuant to this Agreement.
9. AUDIT. Pursuant to Minn. Stat. § 16C.05, the Municipality shall allow the County or
other persons or agencies authorized by the County, and the State of Minnesota,
including the Legislative Auditor or the State Auditor, access to the records of the
Municipality at reasonable hours, including all books, records, documents, and
accounting procedures and practices of the Municipality relevant to the subject matter of
the Agreement, for purposes of audit. In addition, the County shall have access to the
project site(s), if any, at reasonable hours.
10. GENERAL PROVISIONS.
a. In performing the provisions of this Agreement, both parties agree to comply with all
applicable federal, state or local laws, ordinances, rules, regulations or standards
established by any agency or special governmental unit which are now or hereafter
promulgated insofar as they relate to performance of the provisions of this
Agreement. In addition, the Municipality shall comply with all applicable
requirements of the State of Minnesota for the use of SCORE funds provided to the
Municipality by the County under this Agreement.
b. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital
status, public assistance status, sexual preference, handicap, age or national origin,
be excluded from full employment rights in, participation in, be denied the benefits of,
or be otherwise subjected to unlawful discrimination under any program, service or
activity hereunder. The Municipality agrees to take affirmative action so that
applicants and employees are treated equally with respect to the following:
employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection
for training, rates of pay, and other forms of compensation.
c. The Municipality shall be responsible for the performance of all subcontracts and
shall ensure that the subcontractors perform fully the terms of the subcontract. The
Agreement between the Municipality and a subcontractor shall obligate the
subcontractor to comply fully with the terms of this Agreement.
d. The Municipality agrees that the Municipality's employees and subcontractor's
employees who provide services under this agreement and who fall within any job
classification established and published by the Minnesota Department of Labor &
4
70
Industry shall be paid, at a minimum, the prevailing wages rates as certified by said
Department.
e. It is understood and agreed that the entire Agreement is contained herein and that
this Agreement supersedes all oral and written agreements and negotiations
between the parties relating to the subject matter hereof.
Any amendments, alterations, variations, modifications, or waivers of this Agreement
shall be valid only when they have been reduced to writing, duly signed by the
parties.
g. Contracts let and purchases made under this Agreement shall be made by the
Municipality in conformance with all laws, rules, and regulations applicable to the
Municipality.
h. The provisions of this Agreement are severable. If any paragraph, section,
subdivision, sentence, clause or phrase of this Agreement is for any reason held to
be contrary to law, such decision shall not affect the remaining portion of this
Agreement.
i. Nothing in this Agreement shall be construed as creating the relationship of co-
partners, joint venturers, or an association between the County and Municipality, nor
shall the Municipality, its employees, agents or representatives be considered
employees, agents, or representatives of the County for any purpose.
11. PUBLICATION. The Municipality shall acknowledge the financial assistance of the
County on all promotional materials, reports and publications relating to the activities
funded under this Agreement, by including the following acknowledgement: "Funded by
the Anoka County Board of Commissioners and State SCORE funds (Select Committee
on Recycling and the Environment).
12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality
harmless from all claims, demands, and causes of action of any kind or character,
including the cost of defense thereof, resulting from the acts or omissions of its public
officials, officers, agents, employees, and contractors relating to activities performed by
the County under this Agreement.
The Municipality agrees to indemnify, defend, and hold the County harmless from all
claims, demands, and causes of action of any kind or character, including the cost of
defense thereof, resulting from the acts or omissions of its public officials, officers,
agents, employees, and contractors relating to activities performed by the Municipality
under this Agreement.
The provisions of this subdivision shall survive the termination or expiration of the term
of this Agreement.
13. TERMINATION. This Agreement may be terminated by mutual written agreement of the
parties or by either party, with or without cause, by giving not less than seven (7) days
written notice, delivered by mail or in person to the other party, specifying the date of
termination. If this Agreement is terminated, assets acquired in whole or in part with
funds provided under this Agreement shall be the property of the Municipality so long as
71
said assets are used by the Municipality for the purpose of a landfill abatement program
approved by the County.
IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first
written above:
CITY OF COLUMBIA HEIGHTS COUNTY OF ANOKA
By: By:
Name:
Title:
Date:
By:
Municipality's Clerk
Date:
Approved as to form and legality:
rel
Rhonda Sivarajah, Chair
Anoka County Board of Commissioners
Date:
By:
Jerry Soma
County Administrator
Date:
Approved as to form and legality:
Assistant County Attorney
72
2014 Municipal Funding Request
Attachment B
The City of Columbia Heights is requesting the following funding for their municipal efforts in
2014.
Grant Projects
Eligible Allocations
Amount Requested
Municipal Grant Funding Allocation
$50,005
$50,005
Full Service Drop -off Center Allocation
(Staffed recycling center, open a minimum of 3 days per
week, collecting mattresses, traditional recyclables, scrap
metal, carpet, etc.
$30,000.00
Monthly Drop -off Center (at least 8 per year)
$15,000
$ 15,000
Municipal Park/Community Event Recycling
$6,000
$ 6,000
Multi -Unit /Curbside Recycling
$6,000
$ 6,000
Recycling Enhancement Grant
(Additional promotion efforts, multWnits, organics program)
Insert a description of the efforts being proposed below.
$8,001
$ 8,001
Total Amount Eligible Being Requested for 2014
$85,006
$ 85,006
A description of the efforts being proposed for the Kecycling tnnancement vrant.
The City of Columbia Heights plans to mail an additional Citywide recycling promotion again this
year. Households are encouraged to increase to the 90 gal recycling cart for the same flat rate.
Apartment owners /managers will again receive a direct mailed packet of information concerning
the City's full service refuse program and recycling promotions, and this year all rental property
owners /managers will receive the packet as well. In addition, continue apartment manager
outreach to improve recycling in their buildings. The program consists of onsite meetings with
managers where they are offered a packet with multi - dwelling checklists, promotion materials in
several languages, apartment recycling baskets (for each unit), and increased recycling service
(more carts and /or additional picks per month) with no increase in charges to the building.
In an effort to reduce improperly discarded electronics, the City is proposing to either; 1-
subsidize electronics collection with curbside pickup (depending on contract extension
negotiations), or 2- subsidize an electronics collection event (with fall fluorescent bulbs).
This year the City will also explore different organics collection programs and best practices that
would work for future implementation of citywide organics collection services (most likely
combined with yard waste). Promotions and household 'starter' kits will also be reviewed.
Finally, the City is conducting a survey to gather resident ideas and thoughts on reducing solid
waste disposal and recycling improvements.
The City of Columbia Heights requests
Date
Name
Title
for 2014 Municipal Funding.
*these amounts should match and may not exceed eligible allocation total. This amount will be
10% less than the contract maximum for the grant.
73
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CITY COUNCIL LETTER
Meeting of. March 24, 2014
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: RESOLUTION 2014 -17 APPROVING BY: K. Hansen BY:
PLANS AND SPECIFICATIONS AND ORDERING DATE: 3/11/2014 DATE:
ADVERTISEMENT FOR BIDS FOR 2014
CONCRETE ALLEY CONSTRUCTION
Background:
A Public Improvement Hearing for the 2014 Concrete Alley Construction was held on March 3, 2014.
The City Council ordered improvements for the following alleys:
Van Buren Street to Central Avenue, 39th Avenue to 40th Avenue
Van Buren Street to Central Avenue, 42nd Avenue to 43rd Avenue
Monroe Street to Quincy Street, 42 Avenue to 43rd Avenue
Analysis /Conclusions:
The proposed utility construction remains essentially unchanged from the work presented at the Public
Improvement Hearing. There is no water main or sanitary sewer main located in the alleys. Work will
include replacement of storm manholes /catch basins. Storm sewer work will also be providing new
piping to improve drainage and areas of infiltration to meet MWMO requirements. The proposed
funding for this work is as follows:
Storm Sewer Construction Fund $125,000
Water Construction Fund $0
Sanitary Sewer Construction Fund $0
Final plans and specifications for the Concrete Alley Construction, including utilities, are substantially
complete. The bid opening is scheduled for Wednesday, April 23, 2014 with City Council award on
April 28, 2014.
Recommended Motion: Move to waive the reading of Resolution 2014 -17, there being ample copies
available to the public.
Recommended Motion: Move to adopt Resolution 2014 -17 approving Plans and Specifications and
ordering Advertisement for Bids for 2014 Concrete Alley Construction, City Project Number 1402.
Attachment: Resolution 2014 -17
COUNCIL ACTION:
75
RESOLUTION 2014 -17
BEING A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR 2014 CONCRETE ALLEY
CONSTRUCTION, CITY PROJECT NUMBER 1402
WHEREAS, pursuant to a resolution passed by the Council on March 3, 2014, the City Engineer
has prepared plans and specifications for Concrete Alley Construction for the following alleys:
Van Buren Street to Central Avenue, 39th Avenue to 401h Avenue
Van Buren Street to Central Avenue, 42nd Avenue to 43rd Avenue
Monroe Street to Quincy Street, 42nd Avenue to 43rd Avenue, and
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
COLUMBIA HEIGHTS, MINNESOTA
1. Such plans and specifications identified as 2014 Concrete Alley Construction, City
Project Number 1402 are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in the official paper and in a trade
journal an advertisement for bids upon making of such improvement under such
approved plans and specifications. The advertisement shall be published a minimum of
three weeks prior to the bid opening, shall specify the work to be done, shall state that
bids will be received by representatives of the City Council of Columbia Heights until
10:00 a.m. on Wednesday, April 23, 2014 at which time they will be publicly opened at
the place designated, will then be tabulated and will be considered by the City Council on
Monday, April 28, 2014 in the Council Chambers. Any bidder whose responsibility is
questioned during consideration of the bid will be given an opportunity to address the
council on the issue of responsibility. No bids will be considered unless sealed and filed
with the clerk and accompanied by a cash deposit, bid bond, or certified check payable to
the City of Columbia Heights for 5 percent of the amount of such bid.
Passed this 24th day of March 2014.
Offered by:
Seconded by:
Roll Call:
Carole J. Blowers
Secretary Pro Tem
76
CITY OF COLUMBIA HEIGHTS
Mayor Gary L. Peterson
CITY COUNCIL LETTER
Meeting of. March 24, 2014
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
NO: I PUBLIC WORKS
ITEM: RESOLUTION 2014 -18 APPROVING BY: K. Hansen BY:
PLANS AND SPECIFICATIONS AND ORDERING DATE: 3/19/2014 DATE:
ADVERTISEMENT FOR BIDS FOR 2014 STATE
AID STREET REHABILITATION
Background:
A Public Improvement Hearing for the 2014 State Aid Street Rehabilitation was held on March 3,
2014. The City Council ordered improvements for the following state aid and local streets (3 of 6
streets proposed):
1. Stinson Boulevard, Fairway Drive to 325' north of North Upland Crest (concrete street)
2. 39th Avenue, Central Avenue to Reservoir Boulevard
3. 38a' Avenue, Main Street to 3rd Street
Analysis /Conclusions:
The proposed utility construction remains essentially unchanged from the work presented at the Public
Improvement Hearing. Overall, the condition of the water main, sanitary sewer and storm sewer is
acceptable. Work on sanitary and storm manhole /catch basins consists of replacing adjusting rings and
castings within the construction area. Several catch basins will be replaced. The proposed funding for
this work is as follows:
Sanitary Sewer Construction Fund $32,500
Storm Sewer Construction Fund $52,500
Water Construction Fund $0
Final plans and specifications for the 2014 State Aid Street Rehabilitation, including utilities, are
substantially complete. The bid opening is scheduled for Tuesday, April 22, 2014 with City Council
award on April 28, 2014.
Recommended Motion: Move to waive the reading of Resolution 2014 -18, there being ample copies
available to the public.
Recommended Motion: Move to adopt Resolution 2014 -18 approving Plans and Specifications and
ordering Advertisement for Bids for 2014 State Aid Street Rehabilitation, City Project Number 1405.
Attachment: Resolution 2014 -18
COUNCIL ACTION:
77
RESOLUTION 2014 -18
BEING A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR 2014 STATE AID STREET
REHABILITATION, CITY PROJECT NUMBER 1405
WHEREAS, pursuant to a resolution passed by the Council on March 3, 2014, the City Engineer
has prepared plans and specifications for State Aid Street Rehabilitation for the following state
aid streets:
1. Stinson Boulevard, Fairway Drive to 325' north of North Upland Crest (concrete street)
2. 39th Avenue, Central Avenue to Reservoir Boulevard
3. 38th Avenue, Main Street to 3rd Street
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
COLUMBIA HEIGHTS, MINNESOTA
1. Such plans and specifications identified as 2014 State Aid Street Rehabilitation, City
Project Number 1405 are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in the official paper and in a trade
journal an advertisement for bids upon making of such improvement under such
approved plans and specifications. The advertisement shall be published a minimum of
three weeks prior to the bid opening, shall specify the work to be done, shall state that
bids will be received by representatives of the City Council of Columbia Heights until
10:00 a.m. on Tuesday, April 22, 2014 at which time they will be publicly opened at the
place designated, will then be tabulated and will be considered by the City Council on
Monday, April 28, 2014 in the Council Chambers. Any bidder whose responsibility is
questioned during consideration of the bid will be given an opportunity to address the
council on the issue of responsibility. No bids will be considered unless sealed and filed
with the clerk and accompanied by a cash deposit, bid bond, or certified check payable to
the City of Columbia Heights for 5 percent of the amount of such bid.
Passed this 24th day of March 2014
Offered by:
Seconded by:
Roll Call:
Carole J. Blowers
Secretary Pro Tern
CITY OF COLUMBIA HEIGHTS
Mayor Gary L. Peterson
CITY COUNCIL LETTER
Meeting of March 24, 2014
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
NO. I PUBLIC WORKS
ITEM: RESOLUTION 2014 -19 DECLARING THE BY: Kevin Hansen BY:
INTENT TO BOND FOR THE ALLEY DATE: 3/12/2014 DATE:
CONSTRUCTION PROGRAM, PROJECT 1402 AND
FOR STATE AID STREET REHABILITATION
PROGRAM, PROJECT NO. 1405
Background:
At the improvement hearing on March 3, 2014, the City Council ordered the improvement of concrete alleys
from Van Buren Street to Central Avenue, 39th Avenue to 40th Avenue; Van Buren Street to Central Avenue,
42nd Avenue to 43rd Avenue; and Monroe Street to Quincy Street, 42nd Avenue to 43rd Avenue.
At the improvement hearing on March 3, 2014, the City Council also ordered the improvement of state aid
(and local) streets Stinson Boulevard, Fairway Drive to 325' north of North Upland Crest; 39th Avenue
from Central Avenue to Reservoir Boulevard; and 38th Avenue from Main Street to 3rd Street.
Analysis /Conclusions:
Currently cash available to fund the construction from city inter -fund loans is limited. For this reason, there
is the potential for bonding for the 2014 Concrete Alley Construction and State Aid Street Rehabilitation
Improvement Programs. The fact that bonding rates are at their lowest point in years makes bonding a very
viable financing option.
To keep the potential bonding alternative open, a resolution declaring the intent to bond should be approved
by the Council. This has been done for the Zone Street Rehabilitation construction projects since 1998. It
should be noted that the resolution does not commit the City to bonding or the dollar amount stated, but
keeps the option for bonding open in the future, up to the dollar amount specified.
Recommended Motion: Move to waive the reading of Resolution 2014 -19, there being ample copies
available to the public.
Recommended Motion: Move to adopt Resolution 2014 -19, being a resolution approving the declaration
for the official intent of the City of Columbia Heights to bond for the Concrete Alley Construction Program,
Project 1402, and for State Aid Street Rehabilitation Program, Project No. 1405.
Attachments: Resolution 2014 -19
COUNCIL ACTION:
79
RESOLUTION 2014 -19
DECLARING THE OFFICIAL INTENT OF THE CITY OF COLUMBIA HEIGHTS TO
REIMBURSE CERTAIN EXPENDITURES
FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY
WHEREAS, Internal Revenue Service has issued Tres. Reg. 1.140 -2 providing that proceeds of
tax exempt bond used to reimburse prior expenditures will be not be deemed spent unless certain
requirements are met; and,
WHEREAS, the City of Columbia Heights (the "City ") expects to incur certain expenditures
which may be financed temporarily from sources other than bonds, and reimbursed from the
proceeds of a bond;
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLUMBIA HEIGHTS AS FOLLOWS:
1. The City reasonably intends to make expenditures for Project No. 1402 consisting of
Concrete Alley Construction and reasonably intends to reimburse itself for such
expenditures from the proceeds of debt to be issued by the City in one or more series in
the maximum principal amount of $275,000.
2. The City reasonably intends to make expenditures for Project No. 1405 consisting of
State Aid Street Rehabilitation and reasonably intends to reimburse itself for such
expenditures from the proceeds of debt to be issued by the City in one or more series in
the maximum principal amount of $100,000.
This resolution is intended to constitute a declaration of official intent for purposes of
Tres. Reg. 1.150 -2 and any successor law, regulating or ruling.
Passed this 24th day of March 2014
Offered by:
Seconded by:
Roll Call:
Carole J. Blowers
Secretary Pro Tem
CITY OF COLUMBIA HEIGHTS
:1
Mayor Gary L. Peterson
CITY COUNCIL LETTER
Meeting of March 24, 2014
AGENDA SECTION: CONSENT
ORIGINATING DEPARTMENT:
CITY
Fire
MANAGER
NO:
APPROVAL
ITEM: Rental Housing
BY: Gary Gorman
BY:
Licenses
NO:
DATE: March 18, 2014
DATE:
Approval of attached list of rental housing applications.
RECOMMENDED MOTION: Move to approve the items listed for rental housing
license applications for March 24, 2014 in that they have met the requirements of the
Property Maintenance Code.
COUNCIL ACTION:
N
Print Rental Licenses to approve
COLUMBIA HEIGHTS by 2 014
FIRE DEPARTMENT
IHSPEOTIOH DzV"I8I0M
825 41st Avenue NE. Columbia Heights, MN 55421. Inspections 763 - 706 -8156. Fax 763 - 706 -8151. TDD 763 - 706 -3692
10007
95742ND AVE
Kaneer, Mark
F13171
5858 Blackshire Path
$ 150.00
Inver Grove Heights, MN 55076
10010
1118 44 1/2 AVE
Girmay, Estifanos
F13163
2150 Int. Speedway Blvd
$ 150.00
Daytona Beach, FL 32114
10077
4430 ARTHUR ST
Huss, Michael
F13172
121 20th AVE S
$ 150.00
New Brighton, MN 55112
10104
325 SUMMIT ST
Gondek, Michael
F13025
334 40th Avenue N.E.
$ 150.00
Columbia Heights, MN 55421
10142
1012 45TH AVE
Moden, Tanya
F13216
5509 25th Avenue S
$ 150.00
Minneapolis, MN 55407
10178
3839 VAN BUREN ST
Kucera, Gavin
F13134
1654 29th Avenue NW
$ 150.00
New Brighton, MN 55112
10197
712 51ST AVE
I1-12 Property Illinois LP
F13131
1270 Eagan Industrial Road #160
$ 150.00
Eagan, MN 55121
10208
5050 MULCARE DR
IH2 Property Illinois, LP
F13026
1270 Eagan Industrial Road #160
$ 150.00
Eagan, MN 55121
10212
4246 JACKSON ST
I1-12 Property Illinois, LP
F13022
1270 Eagan Industrial Rd #160
$ 150.00
Eagan, MN 55121
10239
4453 MADISON ST
Voigt, Ashley
F13138
11611 Nix Court Unit A
$ 150.00
Anchorage, AK 99515
10247
4948 4TH ST
IH2 Property Illinois
F13030
1270 Eagan Industrial Rd #160
$ 150.00
Eagan, MN 55121
10305
3713 TYLER ST
Parks, Brian
F13235
8620 Annapolis Lane N.
$ 150.00
Maple Grove, MN 55369
03/17/2014
09:46
82
Page 1
Print Rental Licenses to approve
COLUMBIA HEIGHTS by CC 2014
FIRE DEPARTMENT
IHSpEGTIQH DIYISIGH
825 41st Avenue NE. Columbia Heights, MN 55421• Inspections 763- 706 -8156. Fax 763 -706 -8151« TDD 763 - 706 -3692
10356
1260 46TH AVE
Atomssa, Bula
F13166
8589 Dunkirk Court NE
$ 150.00
Blaine, MN 55449
10402
4220 VAN BUREN ST
Stachowski Rental, LLC
F13169
11541 Alder Street NW
$ 150.00
Coon Rapids, MN 55448
10412 -RY
576 LOMIANKI LN
Haddad, Mike
F13154
7640 Bowman Court E
$ 160.00
Inver Grove Heights, MN 55076
10423
4530 STINSON BLVD
IH2 Property Illinois, LP
F13136
1270 Eagan Industrial Rd #160
$ 150.00
Eagan, MN 55121
10424
4609 FILLMORE ST
Hawi, Gutama
F13168
4531 Fillmore St NE
$ 150.00
Columbia Heights, MN 55421
10426
4623 HEIGHTS DR
IH2 Property Illinois, LP
F13157
2626 82nd St E #205
$ 150.00
Bloomington, MN 55425
10428
5239 4TH ST
IH3 Property Minnesota, LP
F13220
1270 Eagan Industrial Rd #160
$ 150.00
Eagan, MN 55121
10429
4941 4TH ST
IH2 Property Illinois, LP
F13219
1270 Eagan Industrial Rd #160
$ 150.00
Eagan, MN 55121
10430
505 MILL ST
lasis V, LLC
F13228
1241 Osceola Avenue
$ 150.00
St Paul, MN 55105
10431
4337 ROYCE ST
IH2 Property Illinois, LP
F13227
1270 Eagan Industrial Rd #160
$ 150.00
Eagan, MN 55121
10432
979 44 1/2 AVE
IH2 Property Illinois, LP
F13225
1270 Eagan Industrial Rd #160
$ 150.00
Eagan, MN 55121
10433
4311 MONROE ST
Ortiz, Gladys
F13200
PO Box 21032
$ 150.00
Columbia Heights, MN 55421
03/17/2014
09:46
83
Page 2
Print Rental Licenses to approve
COLUMBIA HEIGHTS by CC 2014
FIRE DEPARTMENT
ZMSPSCT I CM D Z IVX S I DM
825 41st Avenue NE. Columbia Heights, MN 55421. Inspections 763 -706 -8156. Fax 763 - 706 -8151. TDD 763 - 706 -3692
10433
4311 MONROE ST
Ortiz, Gladys
F13200
4522 Monroe Street
$ 150.00
Columbia Heights, MN 55421
12000 -NC
5037 MADISON ST
Danko, Andrew
F13234
5037 Madison Street
$ 150.00
Columbia Heights, MN 55421
12034
3843 HAYES ST
Ulvin, Rolf
F13023
3843 Hayes St
$ 150.00
Columbia Heights, MN 55421
12053
3943 TYLER ST
Brown, Marlene
F12879
3943 Tyler Street
$ 150.00
Columbia Heights, MN 55421
20004
1218 CIRCLE TER BLVD
Cox, Christy
F13032
1836 Main Street
$ 150.00
Elk River, MN 55330
20014
666 47 1/2 AVE
Toussi, Farrokh
F13149
3060 Poppler LN
$ 150.00
Eagan, MN 55121
20058
3906 RESERVOIR BLVD
Berglund, Terrell
F13164
3011 Arthur St. NE
$ 150.00
Minneapolis, MN 55418
20168
3926 ULYSSES ST
Sundae, Christina
F13162
3926 NE ULYSSES ST
$ 150.00
Columbia Heights, MN 55421
20169
4518 WASHINGTON ST
Miller, William
F13174
14628 18th Ave Southwest
$ 150.00
Seattle, WA 98166
30028
5100 6TH ST
Columbia Place, LLC
F12880
2505 Silver Lane NE
$ 458.00
St. Anthony, MN 55421
30040
965 40TH AVE
City of Columbia Heights HRA
F13161
590 40th Avenue N.E.
$1802.00
Columbia Heights, MN 55421
30073
3923 LOOKOUT PL
Twin City Rent -A -Home, LLC
F12878
13033 Ridgedale Dr. Suite #167
$ 248.00
Minnetonka, MN 55305
03/17/2014
09:46
84
Page 3
Print Rental Licenses to approve
COLUMBIA HEIGHTS by 2 014
FIRE DEFARTMEKT
ZW8PECT Z C7M D ZYZ S Z off
825 41st Avenue NE. Columbia Heights, MN 55421. Inspections 763 - 706 -8156. Fax 763 - 706 -8151. TDD 763 - 706 -3692
30106 4458 RESERVOIR BLVD Crestview Corporation F13155
4444 Reservoir Blvd. N.E.Attn: Talia Aramalay $ 974.00
Columbia Heights, MN 55421
30169 4201 3RD ST Larson, Richard F13229
1009 43rd Avenue No. $ 248.00
Minneapolis, MN 55412
34007 -109 1000 41ST AVE Williams, Dwayne F13137
1171 Burke Ave W Apt. #109 $ 150.00
Roseville, MN 55113
Total # of Licenses: 39
03/17/2014 09:46 85 Page 4
CITY COUNCIL LETTER
Meeting of: March 24, 2014
AGENDA SECTION:
ORIGINATING DEPT.:
CITY MANAGER
NO:
License Department
APPROVAL
ITEM: License Agenda
BY: Shelley Hanson
DATE:
NO:
DATE: March 19, 2014
BY:
BACKGROUND /ANALYSIS
Attached is the business license agenda for the March 24, 2014 Council meeting. This agenda consists
of applications for contractor licenses for 2014.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for March 24, 2014 as presented.
COUNCIL ACTION:
:.
TO CITY COUNCIL March 24, 2014
*Signed Waiver Form Accompanied Application
CONTRACTOR'S LICENSES -2014
BLDG *S & S Tree
405 Hardman Ave, So. St Paul
$60
*Pronto Htg /AC
7588 Washington Ave S, Eden Prairie
$60
*Ron's Mechanical
2026 Colburn Dr. Shakopee
$60
*Tim's Quality PI
523 Central Ave, Osseo
$60
*Adam's On Time PI
13791 Jonquil Ln N, Dayton
$60
Leadens Excavating
21520 Oakdale Dr, Rogers
$60
*Kevin's Htg /Cool
6474 20th Ave s, Hugo
$60
*Air Flow Mech
1894 1501h Ave, St Croix Falls, WI
$60
*Terra Firma Estates
7504 th St NW, New Brighton
$60
*West Air
11184 River Rd NE, Hanover
$60
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCIL MEETING OF: March 24, 2014 .
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City
Council has received the list of claims paid covering check number 151545 through
151695 in the amount of $ 708,619.46.
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are herby, recommended for payment.
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CITY COUNCIL LETTER
Meeting of March 24, 2014
AGENDA SECTION: Public
ORIGINATING DEPARTMENT:
CITY
Hearings
Fire
MANAGER
NO:
APPROVAL
ITEM: Adopt Resolutions For
BY: Gary Gorman
BY:
Revocation
DATE: March 18, 2014
DATE:
NO: 2014 -15 to 2014 -16
Revocation of the license to operate a rental unit within the City of Columbia Heights is
requested against rental properties at:
2014 -15 — 4927 University Ave NE
2014 -16 — 4935 University Ave NE
for failure to meet the requirements of the Property Maintenance Codes.
RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of
Resolution Number 2014 -15, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution Number 2014 -15, being a
Resolution of the City Council of the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license.
RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of
Resolution Number 2014 -16, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution Number 2014 -16, being a
Resolution of the City Council of the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license.
COUNCIL ACTION:
M.
RESOLUTION 2014 -015
Resolution of the City Council for the City of Columbia Heights approving revocation pursuant
to City Code, Chapter 5A of that certain residential rental license held by Chesire Properties,
LLC (Hereinafter "License Holder ").
Whereas, license holder is the legal owner of the real property located at 4927 University
Avenue NE, Columbia Heights, Minnesota.
Whereas, pursuant to City Code, Chapter 5A, written notice setting forth the causes and reasons
for the proposed Council action contained herein was given to the License Holder on February
24, 2014 of a public hearing to be held on March 24, 2014.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City
of Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
The attached Exhibit A outlines the disproportionate number of police calls,
criminal activity and housing code violations associated with 4927 University
Avenue NE.
2. Over the last several years, both the Columbia Heights Police Department and
Columbia Heights Fire Department have worked extensively with the License
Holder in an attempt to bring these issues down to a level that is similar to other
rental properties of similar size in the City.
3. The disproportionate number of police calls, criminal activity and housing code
violations have persisted at an unacceptable level.
4. That all parties, including the License Holder and any occupants or tenants, have
been given notice of this hearing according to the provisions of the City Code.
ORDER OF COUNCIL
That pursuant to the provisions of Chapter 5A of the City of Columbia Heights
City Code, the rental license for the property identified at 4927 University
Avenue NE, license number FI2254A, is hereby revoked.
2. The City will post, for the purpose of preventing occupancy, a copy of this order
on said building.
All tenants shall remove themselves from the premises within 45 days from the
first day of posting of this order.
97
Passed this day of 2014
Offered by:
Second by:
Roll Call:
Attest:
Carole J. Blowers
Secretary Pro Tern
620136 -v1
••
Mayor Gary L. Peterson
RESOLUTION 2014 -016
Resolution of the City Council for the City of Columbia Heights approving revocation pursuant
to City Code, Chapter 5A of that certain residential rental license held by Chesire Properties,
LLC (Hereinafter "License Holder ").
Whereas, license holder is the legal owner of the real property located at 4935 University
Avenue NE, Columbia Heights, Minnesota.
Whereas, pursuant to City Code, Chapter 5A, written notice setting forth the causes and reasons
for the proposed Council action contained herein was given to the License Holder on February
24, 2014 of a public hearing to be held on March 24, 2014.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City
of Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
The attached Exhibit A outlines the disproportionate number of police calls,
criminal activity and housing code violations associated with 4935 University
Avenue NE.
2. Over the last several years, both the Columbia Heights Police Department and
Columbia Heights Fire Department have worked extensively with the License
Holder in an attempt to bring these issues down to a level that is similar to other
rental properties of similar size in the City.
3. The disproportionate number of police calls, criminal activity and housing code
violations have persisted at an unacceptable level.
4. That all parties, including the License Holder and any occupants or tenants, have
been given notice of this hearing according to the provisions of the City Code.
ORDER OF COUNCIL
That pursuant to the provisions of Chapter 5A of the City of Columbia Heights
City Code, the rental license for the property identified at 4935 University
Avenue NE, license number F12254, is hereby revoked.
2. The City will post, for the purpose of preventing occupancy, a copy of this order
on said building.
3. All tenants shall remove themselves from the premises within 45 days from the
first day of posting of this order.
..
Passed this day of 2014
Offered by:
Second by:
Roll Call:
Attest:
Carole J. Blowers
Secretary Pro Tem
620126 -v1
100
Mayor Gary L. Peterson
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