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HomeMy WebLinkAboutFebruary 5, 2014 COLUMBIA HEIGHTS PUBLIC LIBRARY APPROVED BOARD OF TRUSTEES 3/5/2014 MINUTES February 5, 2014 The meeting was called to order by Chair Patricia Sowada, at 6:35 p.m. Members present were: Nancy Hoium, Steve Smith, Patricia Sowada, Catherine Vesley and Council Representative Tami Diehm. Also present: Library Director Renee Dougherty and Recording Secretary Stacey R. Hendren. Not present: Barbara Tantanella. The minutes of the January 8, 2014, Board meeting were approved as mailed. The bill list dated 1/15/14 of 2013 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 1/15/14 of 2014 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 1/29/14 was reviewed. It was moved, seconded, and passed that the bills be paid. The 2013 accounting dated 2/5/14 was reviewed. It was noted that expenditures nearly finalized, except for utilities and direct payments. The 2014 accounting sheet is not yet available. Old Business: 1.Dougherty notified the Board that a representative from Mid-America Business Systems will demonstrate a microfilm viewer/printer on February 14, 2014 for staff. Dougherty intends for the new machine to print through the current print manager set-up. 2.The Library Board proposed ideas that would serve as a follow-up to the Task Force recommendation from April 2013. Members proposed making a list of problems with the current building including; roof, lighting, plumbing, moisture, parking, and wiring. The list should include only items that are required to continue service in the current location and be accompanied by realistic costs. The Board discussed additional services that the building does not allow including; young adult area, windows in the children’s department, additional computers, and space for the historical society and Sister Cities materials. Members will put together a list with costs for the City Council after reviewing the needs statement of the Task Force. Discussion continued regarding the costs of developing on the Mady’s site, the costs of th retrofitting the building at 40 and Central, and the need to continue to work with the City Council as progress towards a new library continues. New Business: 1.The Board reviewed the crossover statistics for December. Members discussed the breakout of reading level by building and the amount of people using the computers. Discussion continued regarding how to determine the primary language of users of the library, how to respond to the population in Columbia Heights, and how to identify how and which services are being used. 2.The Board reviewed the Unique Management Report for December. 1- 2/5/14 Items from the Floor: 1.Sowada shared her positive reaction to the author event held in January. Jess Lourey provided an excellent program that was well attended. There being no further business, the meeting was adjourned at 7:15 p.m. Respectfully submitted, Stacey R. Hendren Recording Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2- 2/5/14