Loading...
HomeMy WebLinkAbout03/03/2014 Pub Improve Hearing onAlleysCITY OF COLUMBIA HEIGHTS Mayor Gary L. Peterson 590 40'x' Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 Councilmembers <rsit our website at. www.ci.coltembia- heights.mn.us Robert A. Williams Bruce Nawrocki Tammera Diehm Donna Schmitt City Manager Walter R. Fehst ADMINISTRATION The following is a Special Meeting agenda for the Public Improvement Hearing of the City Council to be held at 6:30 p.m. on Monday, March 3, 2014 in the City Council Chamber, City Hall, 590 40th Avenue NE, Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 763 - 706 -3611, to snake arrangements. (TDD /763- 706 -3692 for deaf or hearing impaired only.) 1. CALL TO ORDER/ROLL CALL 2. PUBLIC IMPROVEMENT HEARING: 2014 CONCRETE ALLEY CONSTRUCTION PROGRAM A) Concrete Alley Construction Projects 1) Presentation of Information on Alley Projects by Staff 2) Questions and Comments on Alley Projects B) Close the Public Hearing MOTION: Move to close the Public Hearing of the 2014 Concrete Alley Construction Project No. 1402. C) Consideration of Resolution MOTION: Move to waive the reading of Resolution 2014 -11, there being ample copies available to the public. MOTION: Move to adopt Resolution 2014 -11, being a resolution ordering improvements and preparation of plans for 2014 Concrete Alley Construction, City Project 1402. 3. ADJOURNMENT Walter Fehst City Manager CITY COUNCIL LETTER Meeting of'. March 3, 20 14 AGENDA SECTION: PUBLIC IMPROVEMENT ORIGINATING DEPARTMENT: CITY MANAGER HEARING PUBLIC WORKS ITEM: PUBLIC HEARING: IMPROVEMENTS BY: Kevin Hansen BY: FOR 2014 CONCRETE ALLEY CONSTRUCTION DATE: 2/26/2014 DATE: PROGRAM Background The City Council accepted the Feasibility Report and ordered an Improvement Hearing for March 3, 2014 at their meeting of January 27, 2014. The following alleys are proposed to be reconstructed with concrete: Van Buren Street to Central Avenue, 39th Avenue to 401' Avenue Van Buren Street to Central Avenue, 42"d Avenue to 43rd Avenue, and Quincy Street to Monroe Street, 42"d Avenue to 43'rd Avenue. Staff held an Informational Meeting on February 27, 2014 at City Hall from 6:30 to approximately 7:00 p.m. Copies of the Feasibility Report were available to the public at this meeting. Analysis /Conclusions: Distributed at the January 27, 2014 regular City Council meeting was the Feasibility Report that details the scope of work and estimated costs for the alleys. The alleys will be reconstructed with concrete. Small areas of bituminous or concrete parking lot and turf area adjacent to the alleys will be reconstructed to match the new alley grades. This will require construction easements from many of the adjacent properties. Because of grade differences, several properties have no access to the alley. In previous assessment (1999) Council reduced the assessments by 37.5 percent. In this case, residential properties would pay 1,281.25. This reduction is not reflected in the financing. This would increase cost to infrastructure fund. Both alleys between Van Buren Street and Central Avenue have flat areas prone to ponding. Storm sewer will be extended to improve the drainage. Private and city owned retaining walls range from good to poor condition. Staff suggests replacing one city wall in the alley from Quincy Street to Monroe Street, 42nd Avenue to 43rd Avenue as part of the construction. The cost to replace this wall will not be assessed. Financing: The estimated project costs are as follows: 1. Concrete alley construction $401,120. 2. Utilities $ * Project funding is proposed as follows: • Assessments $273,620. • Infrastructure Fund (Construction) $114,750. o lntrastructure Fund (Engineering and Admin) $ 12,750. COUNCIL ACTION: CITY COUNCIL LETTER Meeting ot: March 3, Lu 14 AGENDA SECTION: PUBLIC IMPROVEMENT ORIGINATING DEPARTMENT: CITY MANAGER HEARING PUBLIC WORKS ITEM: PUBLIC HEARING: IMPROVEMENTS BY. Kevin Hansen BY: FOR 2014 CONCRETE ALLEY CONSTRUCTION ' PROGRAM DATE: 2/26/2014 DATE: ALLEY PUBLIC IMPROVEMENT HEARING Continued —Page 2 o Storm Sewer Fund $ * * The costs and associated funding for utility work will be determined during the final design. Past Assessments: There have been past assessments for Quincy Street (2001 Full street reconstruction), Monroe Street (2002 Full Street reconstruction) and Van Buren Street (2004 Full Street reconstruction). Details of the outstanding amounts for individual properties have been provided to the Council under separate cover. Resident sentiment at Informational meeting: Residents /property owners attending the meeting (about 10) asked questions about surfacing material (concrete versus bituminous), drainage improvements, alley access during construction, and cost. There was limited discussion about the condition of the alley and need to do the work. Prior to the meeting, 2 property owners with no access to the alleys questioned if the assessment applied to them. Recommended Motion: Move to waive the reading of Resolution 2014 -11, there being ample copies available for the public. Recommended Motion: Move to adopt Resolution 2014 -11, being a resolution ordering improvements and preparation of plans for 2014 Concrete Alley Construction, City Project 1402. Attachment: Resolution 2014 -11 Informational Meeting Agenda Attendance Sheet Assessment Rates Maps Public Improvement Hearing Notice COUNCIL ACTION: RESOLUTION 2014 -011 BEING A RESOLUTION ORDERING IMPROVEMENTS AND PREPARATION OF PLANS FOR CONCRETE ALLEY CONSTRUCTION CITY PROJECT 1402 WHEREAS, Resolution 2014 -07 of the Columbia Heights City Council adopted the 27th day of January, 2014 fixed a date for a Council hearing on the proposed improvements for certain alleys; AND WHEREAS, ten days' mailed notice and two published notices of the hearing a week apart were given, and the hearing was held on the 3rd day of March, 2014, at which all persons desiring to be heard were given an opportunity to be heard thereon. WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the location and extent of such improvements is as follows: CONCRETE ALLEY CONSTRUCTION Between Van Buren Street and Central Avenue from 39th Avenue to 40t" Avenue Between Van Buren Street and Central Avenue from 42nd Avenue to 43rd Avenue Between Monroe Street and Quincy Street from 42nd Avenue to 43rd Avenue Work includes storm sewer construction, new granular sub -base (if needed), new aggregate base, new concrete alley and aprons, restoration of bituminous or concrete driveways, concrete sidewalk/steps and sod, miscellaneous construction items, and appurtenances. 2. Such improvement is necessary, cost - effective and feasible as detailed in the feasibility report. 3. Such improvement is hereby ordered as proposed in the Council Resolution adopted the 27t" day of January, 2014. 4. These improvements shall also be known as Project 1402 and PIR: 2014 -AL -06 -001 and 2014 -AL -06 -002 for Concrete Alley Construction, and 5. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Passed this 3rd day of March, 2014. Offered by: Seconded by: Roll Call: City Clerk CITY OF COLUMBIA HEIGHTS Mayor, Gary L. Peterson CITY OF COLUMBIA HEIGHTS INFORMATIONAL MEETING Concrete Alley Construction City Council Chamber Thursday, February 27, 2014 - 6:30 p.m. AGENDA • 6:30 - 6:45 Staff Presentation ❑ Introductions, Sign -in ❑ City -wide Street Rehab Program Background o Large Investment in Infrastructure -� Evaluation performed • Deflectometer testing (strength) • Visual survey (condition) • Existing structure -+ Goal: Doing right thing at the right time ❑ Alley Engineering Report (copy available) Scope of Work • Alleys • Remove bituminous surface and underlying materials • Install 6" Class 5 • Construct 8" Concrete Alley • Inverse Crown • Restore Driveways and Turf • Limited Access during construction • Utilities • Storm Sewer Improvements • Retaining Walls Estimated Costs (final based upon actual) _+ Funding (Cost Share) ❑ Assessment Methodology _> Unit Rate Basis (per parcel) ❑ Improvement Process and Schedule -� Informational Meeting (2/27/14) Improvement Hearing (313114) -� Final Plans & Bidding (3114) -� Pre - Construction Meeting (5/14) Construction (5/14 - 8/14) -� Assessment Hearing (10/14) o Assessment will appear on Property Tax Statement • General Questions /Citizen Comments CITY OF COLUMBIA HEIGHTS INFORMATIONAL MEETING CONCRETE ALLEY CONSTRUCTION City Council Chamber Thursday, February 27, 2014 @ 6:30 p.m. ATTENDANCE LIST NAME (Please Print) ADDRESS TELEPHONE NO. C r -) ( , Y--_ - 71-1-re I'AdW2k Q Duct, A tied— 41'7 q2q �61' '76,3- It? -6-1 UF q2 Va r-k, w 6) a 7-,? e el- 4z-io L f-)lc-, St NL G 5 30 2- 0'/3 V(( /7 2014 ALLEY IMPROVEMENT PROJECTS CONCRETE ALLEY CONSTRUCTION P.I.R. 2014 -AL -06 -001 AND P.I.R. 2014 -AL -06 -002 COLUMBIA HEIGHTS PROJECT 1402 VAN BUREN STREET TO CENTRAL AVENUE, 39TH AVENUE TO 40TH AVENUE VAN BUREN STREET TO CENTRAL AVENUE, 42ND AVENUE TO 43RD AVENUE MONROE STREET TO QUINCY STREET, 42ND AVENUE TO 43RD AVENUE ESTIMATED COSTS: CONSTRUCTION ENGINEERING AND ADMINISTRATION TOTAL PROJECT COST ASSESSMENT: 37.2 PARCELS AT C, I, MF RATE (COMMERCIAL, INDUSTRIAL, MULTI - FAMILY) 50 PARCELS AT RESIDENTIAL RATE ASSESSMENT RATE: $401,120.00 $4,600.00 / PARCEL 87.20 ESTIMATED COST SHARING: $364,654.55 $36,465.45 ------ ---------- $401,120.00 TOTAL PROJECT COST $401,120.00 CITY SHARE - $127,500.00 --------------- - - -- ASSESSED COST $273,620.00 PROPOSED ASSESSMENT RATES: C, I, MF $171,120.00 ALLEY ------------ - - - - -- _ $4,600.00 / PARCEL 37.20 RESIDENTIAL $102,500.00 ALLEY ------------ - - - - -- _ $2,050.00 /PARCEL 50.00 2/27/2014 1402 Overlay Imp Hrg Display iNONE NINE INN I IIIIIIIIII IN ei Lei-, 10 Lei w ■ a Z 0 0 �� � a) >� U o> 0W � �Q �� _ U) U U° U O O v o a O Z 00-2 0 o 0U0 u)a)i >= > Z) L) EQ a��iQU)Q N N L m m CN - N n G Q / / G Y � U iNONE NINE INN I IIIIIIIIII IN ei Lei-, 10 Lei w ■ a f7 oil IS 11mm z w =a Wo Q m � W LL OZ L� Z O W Q �a a m m U U 22 1d WIN 11 -8 2 MTIIIIIIIIIIIII 11 0 0 U z Z o 'o LLI W J T N p O C N O N Q n G (D.0 � U N N O C Z O f7 oil IS 11mm z w =a Wo Q m � W LL OZ L� Z O W Q �a a m m U U 22 1d WIN 11 -8 2 MTIIIIIIIIIIIII 11 o � 0 SZOti a � M N N 00 M N M to M z M M M M � M O M � � ' W � M = Q <O M Cn M O E W W UQ � O Q � o O U U a w � F-- � � Z m Q w 4 , V _ O � L � LLI O O O O M M M M M M M M M M M �rj M a =Q a co Q - m Tm m Ej ¢� m Z m c E W E Q a) "'E� W w Y o W m O HU QQ a i I • wl / 60 4 4 Ottt �p� \i > _ 0444 5044 �°'�p U Q o LU 0044 £044 2044 �,`L�O Q x£04 L£04 9£04 �°�^� 4£04 Z£04 9204 LZ04 8204 LO `�' O r 5204 bZ04 M p� OZ04 6404 OZ04 `�-C p ti404 au 9404 5 04 g°��pp� 0404 £404 2404 ° p 5£04 r 696 9004 6004 O 2004 5404 ZL6 £16 2004 4004 Co 0° Cl) _ to o OL6 696 1d S2:Oi3d °' a' 996 596 co 096 496 O v rn M O N O O QO � T O Cl) M r M T O O O r Lc) Lf) M L M M M 3AV -IV' UN30 CO t0 In M N N CD � 0 O O Cl Im ti LO co M 1S N3�jng NVA co O to CD to O co CD ncn .n M , ti r o � 0 SZOti a � M N N 00 M N M to M z M M M M � M O M � � ' W � M = Q <O M Cn M O E W W UQ � O Q � o O U U a w � F-- � � Z m Q N 4 , V _ O � L � N O O o � 0 SZOti a 00 M � M N N 00 M N M to M � M M M M � M O M � � O � O M O O <O M M M M M � 00 M N M O M 00 M � M 00 M N M to M M M M M M M � M O M Z58 00 N r 6O6 � O � O M O M <O M M M M M � O O N � � F-- � � T N 506£ Z58 00 � �D O d' CO <O N N � O O N � � F-- � � T N � O O O O M M M M M M M M M M M �rj M co O 0 M w Q T 0N d co M ID M r U) r _ Q C F- Q Z m E _, 4 Nn W z N Q W N N ? E w Q 2i 02 Q r N U ■ N I O v U) v N v v w v a a v W U v N Q v et Q a C4 C0 O E J ° Q U _0 cQ = ") O Q M C M aT+ O C) C) d W 65 o 0 `t O � N d _o (n a m¢ 0< V Z OU o 0 o O N N N M O 0 M w Q T 0N d co Dne ]V UNDO z W �F- _W � N in ? `G K I } W A Y oz_ U YL �� as N N IT M N O O OYYY eq C4 C4 1n M ID M r G r _ Q C _ E y Q Z m E _, 4 Nn W c N N Q W N N ? E N Q 2i 02 Q r N O ■ N I O v N v Dne ]V UNDO z W �F- _W � N in ? `G K I } W A Y oz_ U YL �� as N N IT M N O O OYYY eq C4 C4 1n M O M r M r N ti M N C. Ln M � '� M M N N M M N O O N O O v N v N v v v v a a v v v v v et v a C4 C4 ILai N32jn8 NVA is NOSNOVr LO O t0 O 00 N N r O O 0 CD N N V' -* M M M N M M N O O N O O v a N v N v a " v a v v v v v et v a C4 C4 is NOSNOVr LO O t0 O 00 N - r O O co �' M M N In N O M M M M N O O N O O v a N v v v a v v is NOSNOVr LO O t0 O 00 N 00 O O 0 co It LO In 'ct In N M M M M M N O O N O O v a N v v v a v v a v v v v v V v v v d' o T r M ti M w O N ti M O Ln N 'ct In N M M M M M N N N O N O O O N N N N N v v a v v v N a N a v v v V v v v d' In W Q Li z N is AONlno le O LO N O O N co N co V O O w O M N N N r O O Ln N N V M M N N N O O N N N N N N N N N N N N N T M M r O) T LOL N T N M T N T N M O M r N C.4 m M N N - - O Cl) �M' n N N N N N N N N N N N N v v a v a v v v a v v a 90£ti is DO�INOW 00 N OD 'ti O v w O N 989 co C4 04 N 'ct t N M M LL9 00 N OD 'ti O O N O N co co O L1i N 'ct S. N M M M N — O O N N N N N N N N N N N '7 N v 'V * d' 't 'ct V 'a' le v d' LO 968 O LOCI O LO S. N T T T T V69 T T m r n M 6t r r r r r co� In � to M N N M LO LO M N T T T T T T N M_ N M M LO M LOCI to LO M N T T T T T T T CITY OF COLUMBIA HEIGHTS NOTICE FOR PUBLIC IMPROVEMENT HEARING Notice is hereby given that the City Council of Columbia Heights has determined the following Public Improvement Hearing be held on Monday, March 3, 2014 at 6:30 P.M. in the City Council Chamber, 590 40th Avenue N.E. to consider: 2014 CONCRETE ALLEY IMPROVEMENT P.I.R. 2014 -AL -06 -001— CITY PROJECT 1402 P.I.R. 2014 -AL -06 -002 — CITY PROJECT 1402 Concrete Alley Construction: Van Buren Street to Central Avenue, 39th Avenue to 401h Avenue Van Buren Street to Central Avenue, 42"d Avenue to 43rd Avenue Monroe Street to Quincy Street, 42"d Avenue to 43rd Avenue The proposed width remains approximately the same. Work includes removal of existing materials as needed, storm sewer extension, new granular subbase if needed, 6" of new aggregate base, 8" of new concrete surfacing, and restoration of adjacent concrete, bituminous and turf surfaces. Estimated Cost of Improvements (not including utilities): $401,120. Estimated Assessments for above improvements: $273,620. Parcels Probosed to be Assessed or Imbacted: 35- 30 -24 -14 -0001 35- 30 -24 -14 -0021 35- 30 -24 -14 -0088 35- 30 -24 -41 -0080 35- 30 -24 -14 -0002 35- 30 -24 -14 -0022 35- 30 -24 -14 -0089 35- 30 -24 -41 -0081 35- 30 -24 -14 -0003 35- 30 -24 -14 -0023 35- 30 -24 -14 -0090 35- 30 -24 -41 -0082 35- 30 -24 -14 -0004 35- 30 -24 -14 -0024 35- 30 -24 -14 -0150 35- 30 -24 -41 -0154 35- 30 -24 -14 -0005 35- 30 -24 -14 -0025 35- 30 -24 -14 -0161 35- 30 -24 -41 -0155 35- 30 -24 -14 -0006 35- 30 -24 -14 -0072 35- 30 -24 -14 -0162 35- 30 -24 -41 -0161 35- 30 -24 -14 -0007 35- 30 -24 -14 -0073 35- 30 -24 -41 -0061 35- 30 -24 -41 -0166 35- 30 -24 -14 -0008 35- 30 -24 -14 -0074 35- 30 -24 -41 -0062 35- 30 -24 -44 -0001 35- 30 -24 -14 -0009 35- 30 -24 -14 -0075 35- 30 -24 -41 -0066 35- 30 -24 -44 -0002 35- 30 -24 -14 -0010 35- 30 -24 -14 -0076 35- 30 -24 -41 -0067 35- 30 -24 -44 -0003 35- 30 -24 -14 -0011 35- 30 -24 -14 -0079 35- 30 -24 -41 -0068 35- 30 -24 -44 -0004 35- 30 -24 -14 -0012 35- 30 -24 -14 -0080 35- 30 -24 -41 -0069 35- 30 -24 -44 -0005 35- 30 -24 -14 -0013 35- 30 -24 -14 -0081 35- 30 -24 -41 -0070 35- 30 -24 -44 -0006 35- 30 -24 -14 -0014 35- 30 -24 -14 -0082 35- 30 -24 -41 -0072 35- 30 -24 -44 -0008 35- 30 -24 -14 -0015 35- 30 -24 -14 -0083 35- 30 -24 -41 -0074 35- 30 -24 -44 -0009 35- 30 -24 -14 -0016 35- 30 -24 -14 -0084 35- 30 -24 -41 -0075 35- 30 -24 -44 -0010 35- 30 -24 -14 -0017 35- 30 -24 -14 -0085 35- 30 -24 -41 -0076 35- 30 -24 -44 -0011 35- 30 -24 -14 -0019 35- 30 -24 -14 -0086 35- 30 -24 -41 -0077 35- 30 -24 -14 -0020 35- 30 -24 -14 -0087 35- 30 -24 -41 -0079 Said improvements are to be considered pursuant to Minnesota Statutes, Chapters 429, 444 and 469. The improvements are to be specially assessed on a unit, area, or frontage basis, or combination thereof against abutting and non - abutting properties and tributary to said improvements, or served by said improvements. The parcels and areas, as specially described herein, are subject to said special assessments unless otherwise noted. The parcel numbers represent the tax parcel identification numbers. To find your tax parcel number, check your real estate tax statement. The total estimated cost of the above listed improvements is $401,120. Persons desiring to be heard with reference to the proposed improvements will be heard at said time and place of the public hearing. Written or oral objections will be considered at the public hearing. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 763 - 706 -3611, to make arrangements. (TDD /763 -706 -3692 for deaf only.) CITY OF COLUMBIA HEIGHTS WALTER FEHST, CITY MANAGER Published in Focus on 2/20/14 and 2/27/14