HomeMy WebLinkAbout03/03/2014 Pub Improve Hearing onAlleysCITY OF COLUMBIA HEIGHTS Mayor
Gary L. Peterson
590 40'x' Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 Councilmembers
<rsit our website at. www.ci.coltembia- heights.mn.us Robert A. Williams
Bruce Nawrocki
Tammera Diehm
Donna Schmitt
City Manager
Walter R. Fehst
ADMINISTRATION
The following is a Special Meeting agenda for the Public Improvement Hearing of the City Council to be held
at 6:30 p.m. on Monday, March 3, 2014 in the City Council Chamber, City Hall, 590 40th Avenue NE,
Columbia Heights, MN.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its
services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City
of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is
made at least 96 hours in advance. Please call the City Council Secretary at 763 - 706 -3611, to snake arrangements. (TDD /763- 706 -3692 for
deaf or hearing impaired only.)
1. CALL TO ORDER/ROLL CALL
2. PUBLIC IMPROVEMENT HEARING: 2014 CONCRETE ALLEY CONSTRUCTION PROGRAM
A) Concrete Alley Construction Projects
1) Presentation of Information on Alley Projects by Staff
2) Questions and Comments on Alley Projects
B) Close the Public Hearing
MOTION: Move to close the Public Hearing of the 2014 Concrete Alley Construction Project No.
1402.
C) Consideration of Resolution
MOTION: Move to waive the reading of Resolution 2014 -11, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2014 -11, being a resolution ordering improvements
and preparation of plans for 2014 Concrete Alley Construction, City Project 1402.
3. ADJOURNMENT
Walter Fehst
City Manager
CITY COUNCIL LETTER
Meeting of'. March 3, 20 14
AGENDA SECTION: PUBLIC IMPROVEMENT ORIGINATING DEPARTMENT: CITY MANAGER
HEARING PUBLIC WORKS
ITEM: PUBLIC HEARING: IMPROVEMENTS BY: Kevin Hansen BY:
FOR 2014 CONCRETE ALLEY CONSTRUCTION DATE: 2/26/2014 DATE:
PROGRAM
Background
The City Council accepted the Feasibility Report and ordered an Improvement Hearing for
March 3, 2014 at their meeting of January 27, 2014. The following alleys are proposed to be
reconstructed with concrete:
Van Buren Street to Central Avenue, 39th Avenue to 401' Avenue
Van Buren Street to Central Avenue, 42"d Avenue to 43rd Avenue, and
Quincy Street to Monroe Street, 42"d Avenue to 43'rd Avenue.
Staff held an Informational Meeting on February 27, 2014 at City Hall from 6:30 to
approximately 7:00 p.m. Copies of the Feasibility Report were available to the public at this
meeting.
Analysis /Conclusions:
Distributed at the January 27, 2014 regular City Council meeting was the Feasibility Report that
details the scope of work and estimated costs for the alleys.
The alleys will be reconstructed with concrete. Small areas of bituminous or concrete parking lot
and turf area adjacent to the alleys will be reconstructed to match the new alley grades. This will
require construction easements from many of the adjacent properties.
Because of grade differences, several properties have no access to the alley. In previous
assessment (1999) Council reduced the assessments by 37.5 percent. In this case, residential
properties would pay 1,281.25. This reduction is not reflected in the financing. This would
increase cost to infrastructure fund.
Both alleys between Van Buren Street and Central Avenue have flat areas prone to ponding.
Storm sewer will be extended to improve the drainage.
Private and city owned retaining walls range from good to poor condition. Staff suggests
replacing one city wall in the alley from Quincy Street to Monroe Street, 42nd Avenue to 43rd
Avenue as part of the construction. The cost to replace this wall will not be assessed.
Financing:
The estimated project costs are as follows:
1. Concrete alley construction $401,120.
2. Utilities $ *
Project funding is proposed as follows:
• Assessments $273,620.
• Infrastructure Fund (Construction) $114,750.
o lntrastructure Fund (Engineering and Admin) $ 12,750.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting ot: March 3, Lu 14
AGENDA SECTION: PUBLIC IMPROVEMENT ORIGINATING DEPARTMENT: CITY MANAGER
HEARING PUBLIC WORKS
ITEM: PUBLIC HEARING: IMPROVEMENTS BY. Kevin Hansen BY:
FOR 2014 CONCRETE ALLEY CONSTRUCTION '
PROGRAM DATE: 2/26/2014 DATE:
ALLEY PUBLIC IMPROVEMENT HEARING
Continued —Page 2
o Storm Sewer Fund $ *
* The costs and associated funding for utility work will be determined during the final design.
Past Assessments:
There have been past assessments for Quincy Street (2001 Full street reconstruction), Monroe
Street (2002 Full Street reconstruction) and Van Buren Street (2004 Full Street reconstruction).
Details of the outstanding amounts for individual properties have been provided to the Council
under separate cover.
Resident sentiment at Informational meeting: Residents /property owners attending the
meeting (about 10) asked questions about surfacing material (concrete versus bituminous),
drainage improvements, alley access during construction, and cost. There was limited discussion
about the condition of the alley and need to do the work. Prior to the meeting, 2 property owners
with no access to the alleys questioned if the assessment applied to them.
Recommended Motion: Move to waive the reading of Resolution 2014 -11, there being ample
copies available for the public.
Recommended Motion: Move to adopt Resolution 2014 -11, being a resolution ordering
improvements and preparation of plans for 2014 Concrete Alley Construction, City Project 1402.
Attachment: Resolution 2014 -11
Informational Meeting Agenda
Attendance Sheet
Assessment Rates
Maps
Public Improvement Hearing Notice
COUNCIL ACTION:
RESOLUTION 2014 -011
BEING A RESOLUTION ORDERING IMPROVEMENTS AND
PREPARATION OF PLANS FOR CONCRETE ALLEY CONSTRUCTION
CITY PROJECT 1402
WHEREAS, Resolution 2014 -07 of the Columbia Heights City Council adopted the 27th day of January,
2014 fixed a date for a Council hearing on the proposed improvements for certain alleys;
AND WHEREAS, ten days' mailed notice and two published notices of the hearing a week apart were
given, and the hearing was held on the 3rd day of March, 2014, at which all persons desiring to be heard
were given an opportunity to be heard thereon.
WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being
defrayed by special assessments under Charter provisions.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA
HEIGHTS, MINNESOTA:
That the location and extent of such improvements is as follows:
CONCRETE ALLEY CONSTRUCTION
Between Van Buren Street and Central Avenue from 39th Avenue to 40t" Avenue
Between Van Buren Street and Central Avenue from 42nd Avenue to 43rd Avenue
Between Monroe Street and Quincy Street from 42nd Avenue to 43rd Avenue
Work includes storm sewer construction, new granular sub -base (if needed), new aggregate
base, new concrete alley and aprons, restoration of bituminous or concrete driveways, concrete
sidewalk/steps and sod, miscellaneous construction items, and appurtenances.
2. Such improvement is necessary, cost - effective and feasible as detailed in the feasibility report.
3. Such improvement is hereby ordered as proposed in the Council Resolution adopted the
27t" day of January, 2014.
4. These improvements shall also be known as Project 1402 and
PIR: 2014 -AL -06 -001 and 2014 -AL -06 -002 for Concrete Alley Construction, and
5. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement.
The engineer shall prepare plans and specifications for the making of such improvement.
Passed this 3rd day of March, 2014.
Offered by:
Seconded by:
Roll Call:
City Clerk
CITY OF COLUMBIA HEIGHTS
Mayor, Gary L. Peterson
CITY OF COLUMBIA HEIGHTS
INFORMATIONAL MEETING
Concrete Alley Construction
City Council Chamber
Thursday, February 27, 2014 - 6:30 p.m.
AGENDA
• 6:30 - 6:45 Staff Presentation
❑ Introductions, Sign -in
❑ City -wide Street Rehab Program
Background
o Large Investment in Infrastructure
-� Evaluation performed
• Deflectometer testing (strength)
• Visual survey (condition)
• Existing structure
-+ Goal: Doing right thing at the right time
❑ Alley Engineering Report (copy available)
Scope of Work
• Alleys
• Remove bituminous surface and underlying materials
• Install 6" Class 5
• Construct 8" Concrete Alley
• Inverse Crown
• Restore Driveways and Turf
• Limited Access during construction
• Utilities
• Storm Sewer Improvements
• Retaining Walls
Estimated Costs (final based upon actual)
_+ Funding (Cost Share)
❑ Assessment Methodology
_> Unit Rate Basis (per parcel)
❑ Improvement Process and Schedule
-� Informational Meeting (2/27/14)
Improvement Hearing (313114)
-� Final Plans & Bidding (3114)
-� Pre - Construction Meeting (5/14)
Construction (5/14 - 8/14)
-� Assessment Hearing (10/14)
o Assessment will appear on Property Tax Statement
• General Questions /Citizen Comments
CITY OF COLUMBIA HEIGHTS
INFORMATIONAL MEETING
CONCRETE ALLEY CONSTRUCTION
City Council Chamber
Thursday, February 27, 2014 @ 6:30 p.m.
ATTENDANCE LIST
NAME (Please Print)
ADDRESS
TELEPHONE NO.
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2014 ALLEY IMPROVEMENT PROJECTS
CONCRETE ALLEY CONSTRUCTION
P.I.R. 2014 -AL -06 -001 AND P.I.R. 2014 -AL -06 -002
COLUMBIA HEIGHTS PROJECT 1402
VAN BUREN STREET TO CENTRAL AVENUE, 39TH AVENUE TO 40TH AVENUE
VAN BUREN STREET TO CENTRAL AVENUE, 42ND AVENUE TO 43RD AVENUE
MONROE STREET TO QUINCY STREET, 42ND AVENUE TO 43RD AVENUE
ESTIMATED COSTS:
CONSTRUCTION
ENGINEERING AND ADMINISTRATION
TOTAL PROJECT COST
ASSESSMENT:
37.2 PARCELS AT C, I, MF RATE
(COMMERCIAL, INDUSTRIAL, MULTI - FAMILY)
50 PARCELS AT RESIDENTIAL RATE
ASSESSMENT RATE:
$401,120.00
$4,600.00 / PARCEL
87.20
ESTIMATED COST SHARING:
$364,654.55
$36,465.45
------ ----------
$401,120.00
TOTAL PROJECT COST $401,120.00
CITY SHARE - $127,500.00
--------------- - - --
ASSESSED COST $273,620.00
PROPOSED ASSESSMENT RATES:
C, I, MF $171,120.00
ALLEY ------------ - - - - -- _ $4,600.00 / PARCEL
37.20
RESIDENTIAL $102,500.00
ALLEY ------------ - - - - -- _ $2,050.00 /PARCEL
50.00
2/27/2014 1402 Overlay Imp Hrg Display
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CITY OF COLUMBIA HEIGHTS
NOTICE FOR PUBLIC IMPROVEMENT HEARING
Notice is hereby given that the City Council of Columbia Heights has determined the following
Public Improvement Hearing be held on Monday, March 3, 2014 at 6:30 P.M. in the City Council
Chamber, 590 40th Avenue N.E. to consider:
2014 CONCRETE ALLEY IMPROVEMENT
P.I.R. 2014 -AL -06 -001— CITY PROJECT 1402
P.I.R. 2014 -AL -06 -002 — CITY PROJECT 1402
Concrete Alley Construction: Van Buren Street to Central Avenue, 39th Avenue to 401h Avenue
Van Buren Street to Central Avenue, 42"d Avenue to 43rd Avenue
Monroe Street to Quincy Street, 42"d Avenue to 43rd Avenue
The proposed width remains approximately the same. Work includes removal of existing materials
as needed, storm sewer extension, new granular subbase if needed, 6" of new aggregate base, 8" of
new concrete surfacing, and restoration of adjacent concrete, bituminous and turf surfaces.
Estimated Cost of Improvements (not including utilities): $401,120.
Estimated Assessments for above improvements: $273,620.
Parcels Probosed to be Assessed or Imbacted:
35- 30 -24 -14 -0001
35- 30 -24 -14 -0021
35- 30 -24 -14 -0088
35- 30 -24 -41 -0080
35- 30 -24 -14 -0002
35- 30 -24 -14 -0022
35- 30 -24 -14 -0089
35- 30 -24 -41 -0081
35- 30 -24 -14 -0003
35- 30 -24 -14 -0023
35- 30 -24 -14 -0090
35- 30 -24 -41 -0082
35- 30 -24 -14 -0004
35- 30 -24 -14 -0024
35- 30 -24 -14 -0150
35- 30 -24 -41 -0154
35- 30 -24 -14 -0005
35- 30 -24 -14 -0025
35- 30 -24 -14 -0161
35- 30 -24 -41 -0155
35- 30 -24 -14 -0006
35- 30 -24 -14 -0072
35- 30 -24 -14 -0162
35- 30 -24 -41 -0161
35- 30 -24 -14 -0007
35- 30 -24 -14 -0073
35- 30 -24 -41 -0061
35- 30 -24 -41 -0166
35- 30 -24 -14 -0008
35- 30 -24 -14 -0074
35- 30 -24 -41 -0062
35- 30 -24 -44 -0001
35- 30 -24 -14 -0009
35- 30 -24 -14 -0075
35- 30 -24 -41 -0066
35- 30 -24 -44 -0002
35- 30 -24 -14 -0010
35- 30 -24 -14 -0076
35- 30 -24 -41 -0067
35- 30 -24 -44 -0003
35- 30 -24 -14 -0011
35- 30 -24 -14 -0079
35- 30 -24 -41 -0068
35- 30 -24 -44 -0004
35- 30 -24 -14 -0012
35- 30 -24 -14 -0080
35- 30 -24 -41 -0069
35- 30 -24 -44 -0005
35- 30 -24 -14 -0013
35- 30 -24 -14 -0081
35- 30 -24 -41 -0070
35- 30 -24 -44 -0006
35- 30 -24 -14 -0014
35- 30 -24 -14 -0082
35- 30 -24 -41 -0072
35- 30 -24 -44 -0008
35- 30 -24 -14 -0015
35- 30 -24 -14 -0083
35- 30 -24 -41 -0074
35- 30 -24 -44 -0009
35- 30 -24 -14 -0016
35- 30 -24 -14 -0084
35- 30 -24 -41 -0075
35- 30 -24 -44 -0010
35- 30 -24 -14 -0017
35- 30 -24 -14 -0085
35- 30 -24 -41 -0076
35- 30 -24 -44 -0011
35- 30 -24 -14 -0019
35- 30 -24 -14 -0086
35- 30 -24 -41 -0077
35- 30 -24 -14 -0020
35- 30 -24 -14 -0087
35- 30 -24 -41 -0079
Said improvements are to be considered pursuant to Minnesota Statutes, Chapters 429, 444 and 469.
The improvements are to be specially assessed on a unit, area, or frontage basis, or combination thereof
against abutting and non - abutting properties and tributary to said improvements, or served by said
improvements. The parcels and areas, as specially described herein, are subject to said special
assessments unless otherwise noted. The parcel numbers represent the tax parcel identification numbers.
To find your tax parcel number, check your real estate tax statement.
The total estimated cost of the above listed improvements is $401,120. Persons desiring to be heard
with reference to the proposed improvements will be heard at said time and place of the public hearing.
Written or oral objections will be considered at the public hearing.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access
to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation
will be provided to allow individuals with disabilities to participate in all City of Columbia Heights'
services, programs and activities. Auxiliary aids for handicapped persons are available upon request
when the request is made at least 96 hours in advance. Please call the City Council Secretary at
763 - 706 -3611, to make arrangements. (TDD /763 -706 -3692 for deaf only.)
CITY OF COLUMBIA HEIGHTS
WALTER FEHST, CITY MANAGER
Published in Focus on 2/20/14 and 2/27/14