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HomeMy WebLinkAboutContract No. 2014 2547 WSB &Associales,Inc. Engineering ■ Planning ■ Environmental ■ Construction 701 Xenia Avenue South Suite 300 Minneapolis,MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 January 21, 2014 Mr. Kevin Hansen Public Works Director City of Columbia Heights 637 - 38th Avenue NE Columbia Heights, MN 55421 RE: Professional Services Proposal—LaBelle Park Shoreline Restoration& Site Improvement Project Dear Mr. Hansen: I am pleased to submit this letter proposal on behalf of WSB & Associates, Inc. (WSB) to the City of Columbia Heights (City)to complete professional design and engineering services for the LaBelle Park Shoreline Restoration and Site Improvement Project. SCOPE OF SERVICES A. Construction Documents & Bidding 1. Construction Documents: WSB shall prepare Construction Documents for the shoreline restoration, ponds and site improvements, as approved by the City. Construction Documents shall clearly define the extent of work, construction standards and techniques, and general guidelines/administrative provisions necessary for bidding/quoting and shall include the following: a. Preparation of final construction drawings (plans) as approved by the City for inclusion in this phase of the work and to be completed by the contractor. b. Preparation of project specifications which define the general conditions and technical specifications for the project. c. Coordinate and interface with the City on all issues that may arise so that all facets of the work are covered, that responsibilities are clear and that the final construction documents are comprehensive. d. Define bidding/quoting procedures and award of contract procedures. e. WSB shall hold review meetings with the City to review all Construction Document plans, specifications and updated cost estimates for construction at the 50% and 90% complete milestones. f. Deliverables shall include one hard copy of all 100% complete plans and specifications and one digital copy. 2. Bidding: WSB shall provide oversight and administration of the project bidding/ quoting procedures for the scope of work related to the removal of the existing boardwalk and plaza with restoration of the shoreline in these areas which includes: defining bidding/quoting procedures, responding to contractor Minneapolis■St. Cloud Equal Opportunity Employer Mr. Kevin Hansen January 21, 2014 Page 2 questions that arise, general correspondence,preparation of addenda, attendance at bid opening,review and tabulation of bids/quotes received, reviewing contractor references, and recommendation of qualified contractors. B. Additional Services: 1. Construction Administration: WSB will undertake project administration and observation of construction progress for adherence to design intent as expressed in the plans and specifications of contract, including: a. Preparation of the contract, review and process application for certificate of payment forms, change order forms, substantial completion forms, final payment forms, etc. b. Administration of pre-construction meeting to review the project elements and clearly define the City's expectations as to the quality of construction, dealing with problems that may arise,timeliness, etc. c. Site observation on a periodic basis (up to 8 site meetings) to review progress and observe contractor's work and to monitor that the design intent of the plans and specifications is being met, which includes preparation of field reports as necessary to document specific issues and areas of concern and review of shop drawings and testing requirements/procedures. d. On-going correspondence with staff and contractor for purposes of reviewing construction progress and discussion of pertinent issues, concerns and upcoming schedule milestones. e. WSB has not included any potential costs related to administering a spill report and clean-up plan with MPCA if needed for piling and boardwalk disposal or disposal of underlying soils. WSB shall advise the City as to the potential costs should this become necessary. 2. Miscellaneous Additional Services: Services other than those listed in the Scope of Services above and requested and authorized in writing by the City. These services shall be billed on an hourly basis according to the WSB Rate Schedule. FEES FOR PROFESSIONAL SERVICES It is proposed that this project be billed hourly with a total cost not-to-exceed the amounts listed for each task. Listed below is a summary of the Fees for the proposed project as outlined in our Scope of Services: SCOPE OF SERVICES FEE Construction Documents &Bidding:.....................................$13,500 ADDIT Cms anon:................................................. Mr. Kevin Hansen January 21, 2014 Page 3 If you are in agreement with the terms as outlined above,please sign where indicated below and return one copy to our office. Thank you for this opportunity to propose on this project. If you should have any questions regarding this proposal,please contact me at 763-231-4848 Sincerely, WSB &Associates,Inc. J Candace Amberg, RLA Senior Landscape Architect ACCEPTED BY: City of Columbia Heights,MN By(signature): .I/("/k Name and Title: Walt Fehst, City Manager Date: / cAV-- ( 1--/