HomeMy WebLinkAboutOperational Report for Renee D.
CITY OF COLUMBIA HEIGHTS
TO:
Columbia Heights Public Library Board of Trustees
FROM:
Renee Dougherty, Library Director
SUBJECT:
December 2013 Operational Report
DATE:
January 6, 2014
I. BUILDING MAINTENANCE AND EQUIPMENT
A. Orkin did a regular inspection and preventative treatment for pests on 12/2.
B. Fidelity Building Services buffed the Activity and Staff room floors on 12/3.
C. Dalco performed preventative maintenance on the roof on 12/5.
D. NSI/Horwitz inspected the HVAC system and changed filters on 12/18.
II. COLLECTION
A. Weekly book orders were placed. Adult selections were made from the September issues
of Library Journal, and October issues of Booklist, Kirkus, and Library Journal. Juvenile
selections were made from the August and September issues of Booklist and Kirkus.
Adult mass market paperbacks, large print, and popular fiction titles were also ordered.
B. Reports of books, movies, and music with multiple holds were reviewed weekly;
additional copies were purchased as needed.
C. Last copy weeding of books was done weekly. Weeding, using the Collection HQ
“collection check” was completed in adult nonfiction 641-699 and in young adult (YA)
fiction.
III. PROGRAMS
A. The Friends of the Library met on 12/2. During December the Friends presented six
wooden display racks to the Library in memory of Connie Carlson. The wooden racks
will be used to display new books in the Adult Reading Room. The Friends sorted,
counted, and delivered Project Bookshelf donations to SACA. They also began weekly
maintenance of the book sale cart, pricing items and refreshing the display
B. McPhail Center for Music presented a “Sing, Play, Learn” storytime on 12/3. This
program was funded through the Minnesota Arts and Cultural Heritage Fund.
C. The Library Board meeting scheduled for 12/4 was cancelled due to inclement weather.
D. Special December storytimes featuring Sock Monkey were offered at 10:30 a.m. and 6:30
p.m. on 12/10.
E. The adult Book Club met for a holiday celebration and book exchange on 12/18.
F. An informational session about MNSURE and the Affordable Care Act requirements was
offered by Health Access Minnesota on 12/20 and a navigator helped participants sign up
for health insurance after the presentation. The 12/17 session was cancelled because the
presenter was double-booked.
G. The Non-Fiction Book Club met on 12/20 to share books read in the last month.
H. Bethany presented a storytime and library information at the ECFE Family Center on
12/20, in lieu of a family group field trip to the library.
I. Book Warms, the winter reading program for children and teens, began on 12/21.
J. Youth Read Down, a program to allow kids to reduce library fines through active
reading, was offered 12/23 through 1/4.
K. A “Build Your Own City” program was offered on 12/27.
L. A new version of the library catalog, Enterprise, was “soft” launched on 12/10; new and
old catalogs were available on the ACL website through the month of December with the
old catalog removed on 1/6/2014. The new catalog has a simplified search function
similar to Google. It will allow users to search and directly download ebooks and e-audio
from within the catalog and allow the creation of custom lists to track books to-be read.
ACL also intends to implement online fine payments through the new catalog.
M. Seven bulk loans were prepared for Immaculate Conception School (ICS), Adventure
Club, and Mini-Adventure Club.
N. Four classes from ICS visited to borrow books.
O. Materials were selected and delivered to At Home Service patrons.
P. Adult volunteers pulled materials for weeding review, delivered materials to homebound
patrons, cleaned videos and audiobook discs, served as reading “buddies” for adults,
priced and stocked sale cart items, and delivered Project Bookshelf donations to SACA.
IV. STAFF
A. New Library Clerk Renee Rewitzer began on 12/2. She was trained in the Civic Plus
website management system on 12/5. She continues to learn her new responsibilities and
has smoothly transitioned from Page to Clerk.
B. Bethany Grabow met with the committee planning Anoka County Library Summer
Reading on 12/6.
C. Bethany presented information about library services for young children and new parents
at the ECFE Community Baby Shower on 12/12.
D. Staff attended the City Holiday party on 12/10 in shifts so that the library could remain
open.
E. Barb Kondrick provided chat reference through AskMN on 12/4 and 12/18.
F. Library Page Andrew Hester successfully completed his probationary period.
G. Staff shared a potluck lunch on 12/31 to celebrate a successful 2013.
V. FOUNDATION
A. The Foundation met on 12/4 to finalize plans for the film fundraiser on 12/15. They also
prepared a direct mailing describing their fundraising goals and extending a personal
invitation to the movie to a select group of past and prospective donors. Attendance at the
movie was very good and the Foundation has received a number of year-end donations.
VI. MISC
A. I met with the City Manager for my 6-month review.
B. I met with the Management Team of the Anoka County Library on 12/5 and 12/19, and
participated in a 12/9 conference call regarding the article about the Library and County
Boards in the Anoka County Record.
C. On 12/4 I met with a sales representative from Unibind who demonstrated a binding and
lamination system for archiving reports and books.
VII. CIRCULATION
November 2012November 2013
Physical items 9,876 8,542
e-book and e-audiobook 359 490
Outreach 46 16
Total Circulation 10,281 9,048
VIII. GATE COUNT AND MEETING ROOM USE
November 2012November 2013
Gatecount 8,359 7,444
Library Programs 23 29
Room Use 17 14
IX. INTERNET BROWSER USE
November 2012November 2013
Patron Use: 1,348 1,202
Computer Use: 2,179 1,993
Minutes Used: 62,674 59,687
Internet Access: 2,014 1,938
Word: 102 89
PowerPoint: 4 8
Excel: 7 15
Calculator: 1 3
USB: 65 43
X. UNIQUE MANAGEMENT
November 2012November 2013
Accounts Submitted 249 353
Dollars Submitted $47,081.92 $66,606.44
Dollars Received $2,187.40 $3,658.61
Materials Returned $6,571.41 $11,140.59